2019-11-12 Work Session
C I T Y C OUNC I L W OR K
SESSI ON A GENDA
C ity Council Chamber s
33 E ast B roadway Avenue
M er idian, I daho
Tuesday, November 12, 2019 at 4:30 P M
1. Roll-C all Attendance
X A nne L ittle R oberts X J oe Borton
X (phone)Ty P almer X (arr. 5:11)Treg B ernt
X Genesis Milam X L uke Cavener
X Mayor Tammy de Weerd
2. Adoption of Agenda - Adopted
3. Consent Agenda [Action Item] - Approved
A. F inal P lat for Turf F ar m No. 1 (H-2019-0095) by B righton
Investments, LLC , L ocated off the NE C orner of S. E agle Rd. and
E . L ake Hazel Rd.
B. Resolution No. 19-2173: A Resolution Reappointing D om
G elsomino, J ennifer Bobo and Abbey Hutchins to the M eridian
P arks and Recr eation C ommission
C. AP I nvoices for P ayment - 11/08/19 - $685,465.02
D. AP I nvoices for P ayment - 11/08/19 S pecial - $6,548.94
E. AP I nvoices for P ayment - 11/13/19 - $766,803.14
4. Items M oved F rom the C onsent Agenda
5. Community I tems / Presentations
A. L ight M y F ir e, Inc. P resentation
6. D epar tment / Commission Repor ts
A. P ublic Works: L ong Term I nfr astr uctur e Replacement Repor t
B. P ublic Works: B udget Amendment for $252,000 for the D esign,
P rocur ement, and Replacement of an Automatic T ransfer S witch
(AT S ) [Action Item] - Approved
C. P arks and Recr eation: P ower P lus C hange O rder #7 for L E D
Conver sion at D iscovery P ar k for the Not-To-E xceed Amount of
$195,055 [Action I tem] - Approved
D. Human Resour ces: New City C ompensation P olicies
E. Resolution 19-2175: A Resolution O f T he M ayor And C ity C ouncil
O f T he C ity O f M eridian To Amend T he C ity Of M er idian S tandar d
O perating Policy And P rocedur e M anual B y Amending Policy 3.4 –
Compen sation P rogr am And B y C reating A New P olicy And
P rocedur e 4.11 – P ar ental L eave P olicy And Procedures; And
P roviding An E ffective D ate. [Action Item] - Approved
7. E xecutive S ession per Idaho C ode 74-206(1)(f) to communicate with
legal counsel for the public agency to discuss the legal r amifications of
and legal options for pending litigation, or controver sies not yet being
litigated but imminently likely to be litigated
In to Executive Session: 5:20pm
Out of Executive Session: 6:02pm
Meeting Adjourned at 6:02pm
Meridian City Council Work Session November 12, 2019.
A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday,
November 12, 2019, by Mayor Tammy de Weerd.
Members Present: Tammy de Weerd, Joe Borton, Luke Cavener, Genesis Milam, Ty
Palmer, Anne Little Roberts and Treg Bernt.
Also Present: Chris Johnson, Bill Nary, Warren Stewart, Brian Caldwell, Joe Bongiorno
and Dean Willis.
Item 1: Roll-call Attendance:
Roll Call.
A. Meridian City Council
X__ Anne Little Roberts X_ _ _Joe Borton
X__ Ty Palmer (Telephone) X__ Treg Bernt
__X___Genesis Milam __X___Lucas Cavener
__X__ Mayor Tammy de Weerd
De Weerd: Okay. I will go ahead and call our City Council Work Session to order. Thank
you all for joining us. For the record is Tuesday, November 12th. It's 4:30. We will start
with roll call attendance, Mr. Clerk.
Item 2: Adoption of Agenda
De Weerd: Item No. 2 is adoption of the agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Move we adopt the agenda as published.
Cavener: Second.
De Weerd: I have a motion and a second to adopt the agenda. All those in favor say
aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 3: Consent Agenda [Action Item]
A. Final Plat for Turf Farm No. 1 (H-2019-0095) by Brighton
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Investments, LLC, Located off the NE Corner of S. Eagle Rd. and
E. Lake Hazel Rd.
B. Resolution No. 19-2173: A Resolution Reappointing Dom
Gelsomino, Jennifer Bobo and Abbey Hutchins to the Meridian
Parks and Recreation Commission
C. AP Invoices for Payment - 11108119 - $685,465.02
D. AP Invoices for Payment - 11108119 Special - $6,548.94
E. AP Invoices for Payment - 11113119 - $766,803.14
De Weerd: Item 3 is our Consent Agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Move we approve the Consent Agenda as published. For the Mayor to sign and
Clerk to attest.
Cavener: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. If there is no
discussion, Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
absent.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 4: Items Moved From the Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 5: Community Items / Presentations
A. Light My Fire, Inc. Presentation
De Weerd: So, we will move right into our community presentations. This afternoon we
have the Light My Fire organization here to present a check. Light My Fire has been an
amazing organization that has supported our burnout fund and other community outreach
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and so I will go ahead and turn this over. And very familiar faces. Always wonderful
seeing you.
Cahoon: So, today is a fantastic day for us at Light My Fire. We work really hard, we put
on a gala evening event where it's a dinner and an auction and in 2019 we did That's
Amore party and it turned out really great. We raised 55,000 dollars that we were able to
donate. A portion of that goes to Boise and the other part to Meridian. And the beauty --
beautiful part of this whole thing is that you guys do a matching grant. So, we are going
to give 10,000 to fire prevention and the burnout -- fire prevention and safety and that
automatically doubles, because you guys graciously double that up with this matching
grant funds. So, that is like fantastic. So, thank you for that. And, then, the other part it
goes to -- on the burnout fund and -- and that's where firemen used to have to take money
out of their back pockets and there would be a family that maybe escaped during the
middle of the night and didn't have shoes or whatever and so instead of them having to
take money out of their own pockets were able to go ahead and have those funds readily
available. So, anyway, I have two checks and so Jerin Jones for the burnout, 9,000
dollars. And to Pam Orr representing the fire prevention and safety, 9,000 dollars.
De Weerd: Mary, maybe you can introduce your crew with you.
Cahoon: Yes. I will do that. Behind me here is Bob Ricketts. He has been with Light My
Fire from the very beginning. Twenty-six years. Andrea Bradshaw. She is VP with me
on the gala event and has been with us for a really long time. And, then, we have Jed
with CRS. And, then, Logan with CTR. Pam Orr. This woman is a crazy woman. I'm
just saying. She raises so much money and she brings in so many different things and
she has also included Light The Fire cadets that are involved with this and that is a really
important piece for us is how they help us through that night and they are learning how to
give in the community in very significant ways, just like our firemen do as well. You know,
they are jumping in there, they are doing great things and it's so amazing. Over here
Herb Griffin and his beautiful wife Stacy has also joined us. And there are many other
committee members that couldn't make it. But we are having a Boots and Bow Ties
extravaganza February 21st. So, we want to invite you guys to come. Put on your boots
and your bow ties and join us to raise more money.
De Weerd: Well -- and certainly, Council, if you have not attended one of these events
they are very lively. They are very competitive. They even bet against me and I just don't
get it. No one told them you are not supposed to bet against the Mayor. But I would like
to thank you. I -- I know our community in the end is the benefactor, but this means a lot
to those that are in a time of crisis certainly with the burnout fund and on the prevention
side we can't -- we can't get our message out enough in telling people how we can prevent
those kind of tragedies. And, Pam, just to -- to give extra to what Mary's already
mentioned, your passion for this event, your passion for this -- these two causes is
unmatched. I just want to tell you how much we appreciate what you do and a lot of it it
goes under the radar and I just want you to know we know what you do and we appreciate
you.
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Orr: Madam Mayor and Members of Council, thank you so much for those sweet
comments. But I have to tell you that it's about these folks right back here; right? There
is no possible way that me or anybody else in this department of this city can really work
as hard as these volunteers do. They have totally different worlds; right? And they come
together and there is such a great team of volunteers and we meet, we have already
started meeting and we will meet throughout February and they canvas so many people,
you know, to get donations, but it's just the amount of hours and the love that they put
into this and the love that they put into this is simply to be able to help the community --
help the bigger -- you know, the bigger good and Meridian and -- just so happens to be
one of the recipients and so does Boise, but I will tell you on these -- these dollars -- I
mean it's huge; right? Not only for my programs, but I really appreciate what they do for
the burnout fund, because, you know, we have talked so much about different things --
like anything from PTSI to all of that; right? Anytime that we can prevent a fire we can
save a firefighter as well. Anytime that a firefighter can have dollars to be able to help a
family after they have had a loss; right? Anytime we can do that we are helping that
firefighter as well. So, it's such a win-win and it's just a huge thing of love and I know that
not all of the members of City Council have been to this. I know that you are asked to go
to so many things. I'm just asking you -- I'm asking you, please, this year in February
come to this event and just feel this love, because it is amazing. So, thank you again.
De Weerd: Too bad you don't have any passion. Well, certainly, Pam, I agree with you,
without organizations like Light My Fire -- and they are amazing community partners. But
that bridge is so important and you are an excellent bridge between our fire department
and all of the -- the officer -- the firefighters and our administrators that get involved. It's
a lively evening. And so Boots and Bow Ties, I think we can do that; right? Yeah. And
they -- they really go all out. So, if they have a theme you better dress to the theme,
because you stand out if you don't. So, thank you so much again for all you do. I -- I
know you are familiar faces, you have stood in front of us a number years in a row and
we just want to thank you on behalf of our community, on behalf of our city and our fire
department. Thank you. And to get this many firefighters out to a City Council meeting,
you -- you must be -- yeah, you're doing it.
Item 6: Department/Commission Reports
A. Public Works: Long Term Infrastructure Replacement Report
De Weerd: Okay. Under Department Reports. We will start with 6-A under our Public
Works Department. Laurelei. Thank you. I know we -- we just celebrated ten years. You
received your ten year as an employee -- employed by the City of Meridian. Thank you
for your years of service.
McVey: Thank you. All right. Well, Madam Mayor and Members of the Council, thank
you for giving Warren and I a couple minutes of your afternoon to discuss the findings of
our long-term infrastructure replacement report. So, this topic -- really exciting -- has
gained national attention about the nation's aging and failing infrastructure. So, you
maybe seen this in the media of late. It's not uncommon for us to hear about the large
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funding gap around national infrastructure replacement. So, this led us to ask some of
those same questions about Meridian. What do our pipes look like? What is our plan for
replacing them in the future? Are we doing enough now? Are we monitoring and tracking
the right things? And are we headed for future infrastructure replacement troubles? So,
what we did is we put together a truly cross-functional team that included members from
both utilities, as well as our engineers. This team worked over the last year to create a
comprehensive 80 plus page report internally, saving the city tens of thousands of dollars
in consulting services. This report took a close look at our system inventory. We looked
at pipe lifespan expectancies. We took a look at industry best practices related to pipe
condition assessment and, then, also pipe lifespan extension technologies. We also
looked at future replacement scenarios, both in terms of logistics and also funding, and
Warren and I will share many of those report findings and recommendations with you
today. So, it's important to note as we look at this that this was the first phase of our
assessment. So, we looked at just the water and sewer mains. So, there are many other
pieces of infrastructure that were not included in this report and analyzing the impact of
those is a recommendation that came out of the report. It's important to understand the
scope of this initial evaluation, because as you begin looking at the system holistically,
things get a little more complicated and likely more expensive. For example, a water main
may have a hundred year lifespan, but you also have to consider the valves and service
lines that are attached to that. They may have shorter lifespans and their failure can
actually end up being the main driver for the complete main line replacement. So, all of
these factors must -- must eventually be considered as we develop the comprehensive
-- comprehensive full system replacement strategy in the future. So, what did we find?
We have almost 1,100 miles of mainline in the city. That's enough to go from Portland all
the way down to San Diego if you laid the pipes end to end. We found that 93 percent of
our pipes are less than 30 years old. We also found that at least 86 percent, but likely up
to 98 percent of the system is PVC. So, what we did discover is that we do have some
data gaps, both in age and material of the pipe in our system. So, that's one of the key
recommendations of the report is to shore up that data gap. So, another important
question that we asked is what condition is the system in. So, age and material matter,
but so does condition. So, on the sewer side it's relatively easy for us to answer that
question. We can use our CCTV footage to tell us that and for the most part our system
is in really great shape. The small amount that's in the higher or extreme ratings, which
are self-defined ratings, are either slotted for replacement or are in the process of re-
videoing to confirm those conditions and make a plan for replacement. On the water side
it's a little bit trickier, since we can't camera the water lines. However, a good indicator of
condition is the number of water main breaks that we experience. So, we are well below
the national average and are well within the top tier for industry standards across the
nation for water breaks. That's some great news. Additionally, the topic of technology
used to assess water main conditions is one that's growing of interest. So, we continue
to see additional attention to this and we expect advances in this area and new
technologies that will be able to allow us to assess our water main conditions in the future.
So, in summary, we confirmed what we thought that we knew. We have a relatively young
system that's made of predominantly PVC, which has a long life -- long life lasting type
material and our system is in relatively good shape. But that also led us to question what
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does that look like for the future City of Meridian a hundred years down the road and I will
turn it over to Warren to share some of those findings with you.
Stewart: So, good evening, afternoon, whichever you prefer. As Laurelei has indicated
and you can see from this graph, the bulk of our infrastructure has been installed in the
past three decades. Additionally, Meridian's infrastructure was put in in new -- when new
developments came in in what we refer to as greenfield conditions and this basically
minimized the impact that citizens have as this infrastructure went in. However, someday
this pipe will reach the end of its useful life and have to be replaced and intuitively we
know that logistically, as well as financially, it will be nearly impossible for it to go back in
in the same fashion that it went in in the first place. The disruption to our citizens will be
far too great. So, we have taken a look at the various life spans of various pipe types
and you can see those on this graph. In this case PVC lifespan is theoretical. PVC has
only been around for about 50 years and its theoretical lifespan is somewhere between
100 and 150 years, depending on what tests you -- or, yeah, test you look at. However,
many factors go into the life expectancy of a pipe, which are in addition to its age and I
would just like to share some of those with you. So, there is pipe type as you can see.
Soil conditions in which it was installed. The joint type and gasket material, leaks and
breaks was what Laurelei has mentioned. Service line conditions. Water quality
conditions or -- or issues. Fire flow demands. And ACHD project timing also are -- are
factors that are -- contribute to the life expectancy of a pipe and probably one of the more
significant ones as far as PVC pipe is concerned is proper installation. So, as you can
see age is not the only factor. It's an important factor, but it's not the only factor. One of
the most significant for us is pipe installation techniques. We have had a few failures in
the past few years and most of those failures can be attributed to improper pipe bedding
of PVC material. PVC is very particular about needing good pipe bedding around the
pipe or it has pressure points that get on the pipe and over a shorter period of time -- it
might still take 20 years, but on a 20 year lifespan it will break prematurely. So, that's
very important to us and this is why our inspection team is also an important factor in the
overall lifespan of our pipe networks. They are kind of like our police force, they can't be
everywhere all at the same time, but their presence popping in at various job sites has
the effect of basically deterring contractors from taking shortcuts and they can hold
contractors accountable when they do make mistakes. However, I think it's important to
mention that we still rely on the integrity of our contractors as far as getting this pipe in
and getting it in correctly. Let's take a closer -- closer look at the pipe installation bubble
of the past 30 years. During the peak of the bubble over 80 miles of pipe a year was
installed. We currently replace approximately one to two miles a year. You can imagine
the disruption and the funding necessary if we were to install 80 miles of pipe in a single
year. That would be tens of millions of dollars and entire portions of the city would be
impacted by construction. We have to find a way to smooth out that bubble financially
and logistically. It will take a combination of tools to do that. You have heard Laurelei
mention that new pipe condition assessment tools and practices are being developed
and that's -- this is all across the nation as a result of this aging infrastructure. New less
invasive construction methods and rehabilitation techniques are also emerging and over
the next few decades we imagine that there is probably going to be new techniques and
things that will come up that we haven't even imagined yet. Public Works will be in the
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process of planning strategically to make sure that we have a replacement program that
is -- marries up these different techniques with the age of our infrastructure. What are we
doing today? So, our replacement program has been focused on pipes that are old and
not PVC. We do have some of that in the city. Pipes that are in poor condition, which we
can acquire that condition from the CCTV that Laurelei talked about. Flow deficient pipes.
Water quality impaired pipes or pipes that have insufficient access for operations and
maintenance. We also look at replacements in collaboration with ACHD roadway
improvement projects. I mentioned that we currently replace about one to two miles of
water mains -- sewer mains a year. Water mains cost approximately a million dollars a
mile to do and sewer mains are significantly more expensive than that, but they depend
upon the size and depth. But they are always more expensive than water to put in. This
kind of effort -- or as we move forward and we have to start replacing more and more of
these pipes, it takes staff resources to plan, design, and construct these projects as well.
Each of these projects requires these resources and as you can imagine in the next 50
to 100 years as the number of these projects increases, one of the limitations that we will
have -- or one of the things that will -- will impact how much we can do is going to be staff
resources. That's going to be a very important factor in how much we can do and when
we do it. It also goes without saying that a major factor in a future replacement program
will be the disruption that replacement efforts caused to businesses and citizens. We
currently have a ten year capital improvement plan for replacing main lines and it adds
up to approximately 18 million dollars and we do feel that that 18 million dollars over the
next ten years is adequately -- is adequate for the work that needs to be done now. What
does the future look like? The bubble of the last three decades will have to be addressed.
The estimated place to remain to -- estimated cost, excuse me, to replace Meridian's main
lines today would exceed a billion dollars. How do we do this? Better condition
assessment tools will provide the data needed to more accurately determine pipe
condition. Lifespan of PVC pipe will be better understood. New, less invasive
construction methods and rehabilitation techniques will be developed. These will be part
of the solution and we are fortunate that many cities have older systems than we do and
they will blaze a trail for us. However, we know that we are going to have to smooth out
those peaks and valleys and that begs the question of when do we start to save to meet
these future challenges. Or is bonding a viable option as it puts the financial burden on
the generation that will benefit from it and I'm going to turn the time back over to Laurelei
to share some thoughts about future steps as far as this program is concerned.
McVey: So, luckily, we don't have to make any of those decisions tonight, but some of
the key recommendations that came out of the report for the near future include working
to shore up the unknown data. So, primarily age of install and material type. This includes
continued support of our GIS and asset management programs, because in order for us
to make good decisions in the future we need to know exactly what we have, where it's
at, how old it is and what condition it's in. We also need to extend this analysis to all of
the Public Works assets over time. We will need to keep an eye on the break rates, as
this is a primary indicator of condition and lifespan and that information and trends will be
critical to future decision makers. We will also be investigating pipe dig up studies. So,
what those are is -- Utah State is one of the leaders in these. They bury pipe and
subjected it to different conditions and, then, they dig that up and run different tests on it
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to try to better predict that future lifespan. As Warren mentioned, we need to continue
with our current pipe replacement strategies. So, he mentioned we have 18.6 million
dollars in the ten year CFP, which will replace about 22 miles of pipe in our system and
as we continue to gather information on pipe lifespan, we can better forecast the future
funding needs. We want to balance smoothing out the replacement bubble, but we want
to make sure that we don't replace pipes too soon or too late. As we get a better
understanding of the life cycle we may need to adjust future funding strategies, as Warren
talked about. But we will keep you up to date on our progress as we continue to enhance
and analyze these future replacement strategies. But like he mentioned, the good news
is our system is in good shape and we have time to plan and analyze replacement and
funding strategies for future Meridian generations. Any questions?
De Weerd: It's pretty exciting that you have a longer term view on our system. I think
that's very fiscally responsible, also environmentally responsible. It's -- it's a definite
service to our citizens. When we had that main break on Eagle Road, it caused
inconvenience for many and -- and not just our citizens. So, taking the -- the planning,
the inspection, the evaluation of what we currently have and forecasting that is extremely
important. I just want to also note is -- you mentioned the savings in not having a
consultant come in and do it. I think what is priceless to this is the knowledge that all of
you that participated in gained in having a deeper and more robust understanding. Rather
than sitting and listening to a consultant that -- that gives you a conclusion, you will -- you
were all part of that and -- and that will pay dividends long down the road. So, thank you
for not only looking at cost savings, but just the exercise itself is -- will benefit our citizens
longer term as well. So, thank you for that. Questions?
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Madam Mayor. Laurelei, Warren, thank you so much. What a great report.
And it was perfect timing that you had me go -- gave me the opportunity to go out with
collections. So, I really had a better understanding of what -- what goes on out there. But
you caught -- really caught my attention when you said a possible failure could happen
because of a connection from a house to our system. Could you give us another -- more
in depth on that? And are there anything -- is there anything in place maybe in other cities
to kind of head that off? Do places inspect -- make houses inspect their connections?
McVey: Madam Mayor, Councilman Little Roberts, that's a great question. So, we are
responsible from the property line out to the main. So, we are actually responsible for a
portion of the service lateral is what we call it. There is no requirement beyond that to --
to have any inspections or any conditions. But it is a big consideration in the future when
we look at that, because you can't really just replace the city's portion without also
replacing the homeowner's portion. So, eventually, the infrastructure across the whole
city will age. We -- we run into this sometimes in areas of downtown where there is older
types of material that were installed and we end up having to replace the city's part of the
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lateral and the homeowner also replaces their portion of the lateral. So, it's part of that
holistic picture that -- that those -- those other pieces will matter to the whole picture.
Little Roberts: Thank you.
De Weerd: And there is programs out there that can help homeowners that the
percentage of what -- when that happens. I had it happen on my brand new construction
and it was after they covered someone hit one of the tail ends of the pipe and it broke at
a joint or at the elbow and for two years we didn't use sewage, it just kind of deposited
into the ground. I think I should get a refund, because I was paying my sewer bill the
whole time. But it was -- it wasn't until it backed up and -- into our home that we had it
come in and scope it. I don't know how you avoid those. It's -- it's just some things do
happen and it doesn't -- it's not found until you have sewage coming back into your house.
But I -- that's a service line and it is on the homeowners. I think some of the older systems
-- and I was just -- a couple weeks ago part of a discussion where other cities have such
old systems they do work with some of these entities, businesses out there that provide
warranty or kind of insurance for both water and sewer, the surface lines, and that helps
defray costs. Mr. Cavener.
Cavener: Madam Mayor, thanks. Laurelei. Warren. Great report. It can be somewhat
sobering. A little scary about what the future can bring. I know when you visit a lot of
cities on the east coast they have, you know, huge full-time staff that their job is day in
and day out just repairing the breaks on a daily basis and so being proactive is -- is the
correct approach. I'm curious today in terms of direction that you guys take for that one
to two miles that we are replacing, what drives that? Is -- is it age? Is it future
development? I mean what -- what determines where you choose to do those
replacements?
Stewart: Well, as I mentioned in there, it's a combination of things. But currently the --
we look at a few things. So, age is one of them. Pipe type is another. Some -- we have
some -- like in the sewer lines we have some clay pipes still out there in the system. So,
we do look at that, do the assessments on that, because we can video it and a lot of times
that's the kind of stuff that's being replaced. On the water side we have some older pipes
that are made out of -- they are old galvanized iron pipe or -- or ductile iron pipe that's
really old and it's got tuberculation. You have seen some of the presentations that we
have had here where we have showed you some of the iron pipe and it's got all the
corrosion on the interior of the pipe. We -- we certainly want to, you know, target those
kinds pipes and get those out of the ground. We have -- even some of the PVC pipe that
has gone in -- you know, all PVC pipe hasn't been created equal over the last 50 years
and so some of those PVC pipes they tried different techniques as far as how the pipes
were joined together and some of those -- actually the joints between the pipes have
proven to be problematic. They leak and -- and they fail more regularly than the pipe itself
and so it's also what ACHD is doing. I mean we look at, you know, the sewer and the
water line in the roads that ACHD is going to be rebuilding, look at the age, look at the
condition and in some cases we will look at it and say, well, this sewer pipe's in really bad
shape. The waterline might not be, it isn't in bad shape, but maybe it's been in there for
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40 years and if we are going to rebuild this road in its entirety, maybe it makes sense for
us to replace both the sewer and water at this time, so that it's -- it's set for the future. So,
we look at a lot of different things and take those all into consideration.
Cavener: Madam Mayor, follow up. Warren, Laurelei, when you -- when you look at a
million dollar liability, you know, a million bucks is just a drop in the bucket, so I guess I'm
not necessarily saying, boy, do we need to be doing more sooner, but do you guys feel
that we are doing the appropriate amount right now or should we be prepared over the
next few years for you guys to be more aggressive on some of this when you look at some
of the age -- when you look at a significant amount of construction that's going on in
Meridian, is that something we should be prepared to consider?
Stewart: Well, I can let Laurelei chime on this as well, but I think that was kind of one of
the main components of this whole study is to see, you know, where we were at and we
still have some more work to do, but I think after the work and the effort that we have
done so far we feel pretty good that the infrastructure that we have by and large is
relatively new and is going to last for many many years and that we do have a program
with the money that we currently have in the CIP that will address the problems that we
have -- we think we are going to have over the next ten years. So, we believe we are
adequately funded for the next ten year CIP.
McVey: Councilman Cavener, to follow up on that, too, the -- the advances that are going
to occur with both replacement pipe life -- lifespan extension technologies, construction
practices, we really think those are also going to assist with that future bubble, because
we will not be the only ones facing that bubble. So, we know that the industry will evolve
and that it won't require us digging up and replacing 80 miles of pipe.
De Weerd: I think what it really has done, too, is -- is really underscore the importance of
the scoping and the bringing the cameras down into the pipes. You see where some of
the vulnerability exists and, then, you watch it and scope it more frequently. So, I think
the technology has been great and the Council support and investing in those kind of
technologies to -- to go in and really see inside what our systems are has been very
valuable.
Stewart: Madam Mayor, to sort of maybe add on to that, this -- on the sewer side of things
I think we have some -- some good assessment tools currently, as well as some pretty --
pretty good options for rehabilitation of sewer line. The real vulnerability that we have so
far is on the waterline side. You can't camera it. It's hard to assess its condition and
replacement is a little bit more tricky. But the good news is they actually are -- and Laurelei
mentioned this -- developing some new techniques for doing waterline pipe condition
assessment that's non-invasive that I think are going to really be important for us as we
move forward, as well as there is -- there is emerging technology that's being developed
for how you might replace it without sort of the really invasive techniques, such as digging
up the entire system. So, on the sewer side I think that measure progress, continue to
do so. On the waterside they are a little behind, but they -- it's coming around.
Meridian City Council Meeting Agenda November 26, 2019 – Page 13 of 352
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B. Public Works: Budget Amendment for $252,000 for the Design,
Procurement, and Replacement of an Automatic Transfer
Switch (ATS) [Action Item]
De Weerd: Well, thank you for the report, for the work, and we appreciate your diligence.
Thank you. Okay. Item 6-B is also under Public Works and I will -- Laurelei.
McVey: All right. Madam Mayor, Members of the Council, so I have a budget amendment
request in front of you for 252,000 dollars for the replacement of an automatic transfer
switch at the wastewater plant. So, what an automatic transfer switch is -- it's a really
critical piece of equipment that allows us to transfer -- when we lose mainline power
coming into the plant, it allows us to transfer the plant onto our backup generators. So,
during a recent power outage the switch did not function, which left us completely without
power for about 45 minutes. This is a really scary place to be, because the flow keeps
coming. We only have a certain amount of time before we can get power back on. So,
what we discovered after the outage was that there is a faulty component in our switch.
However, when we reached out to the manufacturer to get repair on this, we were told the
switch is no longer serviceable and no longer has spare parts. So, this puts us in a really
vulnerable situation. So, as such we are requesting a budget amendment that's in front
of you today to fund the replacement and installation of a new automatic transfer switch
for the plant and timing is of the essence as I mentioned. The plant is really vulnerable
until we get that new switch up and running. So I can stand for any questions.
De Weerd: I know -- maybe you should explain what happens if you don't and it doesn't
work.
Cavener: I don't think there is much --
De Weerd: Any questions? Mrs. Little Roberts.
Little Roberts: Madam Mayor, hearing no questions, I move that we approve the budget
amendment for 252,000 dollars for the design and procurement and replacement of the
transfer switch.
Milam: Second.
Cavener: Second.
De Weerd: I have a motion and a second to approve Item 6-B. If there is no discussion,
Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
absent.
De Weerd: All ayes. Motion carried.
Meridian City Council Meeting Agenda November 26, 2019 – Page 14 of 352
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MOTION CARRIED: FIVE AYES. ONE ABSENT.
C. Parks and Recreation: Power Plus Change Order #7 for LED
Conversion at Discovery Park for the Not-To-Exceed Amount
of 195,055 [Action Item]
De Weerd: Thank you, Laurelei. Item 6-C is under our Parks and Recreation Department
and Mike Barton will present on this one.
Barton: Good afternoon, Madam Mayor, Members of Council. I'm here this afternoon to
talk about a change order that will fund the replacement of the -- the retrofit of the HID
lights at Discovery Park to change those over to LED. This -- this change order we have
it in our budget. It -- the pricing that we have that we are bringing forward reflects a 10,000
dollar reduction in the price to reuse the lights at another site. It also reflects a 10,000
dollar reduction in the waiver of a construction management fee from our CM that's on
site and we kind of -- we ran some numbers on, you know, why doing it now versus had
we done it in the first place and it actually -- the cost that we had -- if we would have done
it in the first place was 7,000 dollars cheaper than doing it now, but we have a commitment
from Idaho Power to fund a rebate anywhere between ten and twenty thousand dollars
for the retrofit of these lights. So, when it's all said and done we are looking at do it -- if
we do it now it's actually cheaper than if we would have done it in the first place, so -- I
mean not to mention the power savings going forward and the reduced maintenance. We
have been hearing that these bulbs that are in these lights right now are going to be --
they won't be made five years from now, so if we start having light bulbs that go out, you
are pretty much faced with taking them down and warehousing them and -- and using
those for replacement on another site, so -- so, because of the energy savings and the
reduction in the overall cost of doing it now, we are requesting your approval of change
order number seven for 195,000 dollars and 55.
De Weerd: Council, I could say -- you probably have seen some e-mails about this and
if we would have -- if we would have let neighbors know you probably would have had a
standing room only in support of this solution. One of the things that -- when this was
brought in front of you to see if -- if we wanted to pay the extra amount for LEDs, what we
didn't know -- or didn't realize is this is on a knoll and so it's a little different from our other
parks where the tree canopy eventually hides it. Because this is on a hill it is more
pronounced and it's why there isn't the light spill that it's still within the regulated amounts,
it just is noticeable. So, this -- I appreciate the diligence. They have looked at every
option, every cost opportunity and this is what we kept coming back to. So, I just want to
tell you, Mike, how much we appreciate what -- all the detail and research you have been
doing on this. Any questions from Council?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
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Cavener: I appreciate you saying -- that was going to be my question is about -- kind of
a likely -- I know that some of the neighbors are experiencing. It sounds like this is going
to have a dramatic improvement on their quality of life.
Barton: Yeah. So, there is -- so, there is two -- I mean there is light spill and there is
glare. The light spill right now is well within our code, but the glare is substantial. The
technology between HID and LED lights -- the HID used the ballasts to reflect the light
down to the field and it reflects it everywhere, where LED lights they -- it's a pointed beam
to where you are trying to light. So, the -- the reduction in glare is substantial.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Mike, I know that going through this process, you know, I talked to Steve and I'm
like, well, let's do this first, let's use -- so, sorry for being a badger in that way, but I'm not
-- sorry, but I'm not sorry. No. I really think it was a better way to go about this and having
I think all of those -- all of the ducks in a row and knowing what we are doing with the old
lights and -- and getting some money back for them I think is really the proper way to do
this. So, thank you for taking those extra steps and getting on it right away and all the
hard work. I appreciate it.
Barton: Thank you. We appreciate it.
De Weerd: And the Idaho Power rebate --
Milam: Yeah. Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that -- I can't even read anymore. I need glasses. To approve the Power
Plus Change Order #7 for LED conversion at Discovery Park for the not to exceed amount
of 195,055 dollars.
Cavener: Second.
De Weerd: I have a motion and a second. Any questions? Discussion? Mr. Clerk, will
you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
abstain.
De Weerd: All ayes. Thank you.
MOTION CARRIED: FIVE AYES. ONE ABSTAIN.
Meridian City Council Meeting Agenda November 26, 2019 – Page 16 of 352
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Page 14 of 17
D. Human Resources: New City Compensation Policies
De Weerd: Okay. Item 6-D is under our Human Resources. Welcome, Crystal.
Ritchie: Thank you and good evening. All right. Thank you so much, Madam Mayor,
Members of Council, for your time this evening. As you know, the HR Department and
the senior leadership team -- it has an ongoing effort to review and continue to be focused
on the city's benefit programs and compensation programs. If you will recall this past
summer as a part of the budget preparation for FY-20 I represented the compensation
committee with some recommendations for some benefit and compensation
enhancements and this evening I'm here in front of you this evening pleased to present
our paid parental leave policy. In addition to that we have made some minor tweaks on
language to our current compensation policy as well in an effort to move this forward for
FY-20. So, what you have in front of you is a paid parental leave. This will be a new
policy that you approved over the summer. This explains how the policy will work. Very
high level, it is intended to provide city employees two weeks of paid time off for -- to
welcome the birth of a new child or the adoption of a new child to their family. It's intended
to give them bonding time with that new family member. The policy does state that this
paid parental leave will be in conjunction with an approved FMLA and, in addition to that,
any employee at the city who would want to be the recipient of this benefit could do that
or utilize that within the first 30 days of the new child being welcomed into their family.
The second policy that you have in front of you in your packet is an existing policy. This
is our compensation program policy number 3.4. While we didn't make any changes to
this actual policy, the change that was brought forward to you over the summer was a
procedural change. However, we wanted to take a moment while we were here in front
of you this evening to go ahead and bring forward to you some of the language changes,
some tweaks that we are working on to consistently drive consistent language across all
of our policies, so you have that updated version in front of you for consideration this
evening as well.
De Weerd: Okay. And these are all in response to budget approved items that needed
some policy amendments to actually put them in place. Council, any questions?
Cavener: Madam Mayor?
Little Roberts: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Thank you, Madam Mayor. Great work. Thanks for bringing this back. I think
this is just a step in the right direction for employees. I got an inquiry from an employee,
though, that I didn't have the answer to and I don't mean to catch you off guard. Does
this also pertain to domestic partnership relationships? So, if two people are not in a
married situation and they have the birth of a child or they adopt, is that employee
covered?
Meridian City Council Meeting Agenda November 26, 2019 – Page 17 of 352
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November 12, 2019
Page 15 of 17
Ritchie: This will apply to any employee who can provide us the proper documentation
for the new addition to their family and that documentation is outlined in our policy.
Cavener: Madam Mayor. That -- I guess that works for me. I reviewed it and I couldn't
come to a conclusion on my own and so I guess maybe just from a terms of practice how
we communicate that to our employees I think is -- after reviewing it I couldn't come to
the conclusion we couldn't say definitively yes or no, so maybe an opportunity to better
communicate that to our staff so they understand that.
De Weerd: I think probably with -- you know, either HR and/or legal would make those
determinations. There is oftentimes some one off that they are asked to make those calls,
because nothing can be so prescriptive that you can cover every single thing.
Nary: Madam Mayor, I could follow it up. The policy is intended to -- it has no -- it has no
relationship with the relationship between the parties, it's an introduction of a child to the
employee's family. So, if they are in a domestic relationship or not married or whatever,
it doesn't really matter. It's the relationship of the child to the employee. So, that's why
they would be covered.
Ritchie: Council Member Cavener, that's a great question and I appreciate you asking
that. We have developed an FAQ that we will be sharing when we roll this out. So, we
will address that question as well.
De Weerd: It would be a good question to add to that FAQ.
Cavener: And, Madam Mayor, I was really -- it was just -- it was like, oh, this is just a
really interesting question and I think the Mayor's point, the policy is intended to
encompass as much as we can, but in some specific situations maybe there is -- it's a
little ambiguous. So, I appreciate knowing also the process so our staff can be better
informed.
Ritchie: Absolutely. Thank you for asking the question.
De Weerd: Mrs. Little Roberts.
Little Roberts: Madam Mayor. Crystal, thank you. So excited about getting this
accomplished. So, is it my understanding that it just has to start for the parent within the
first 30 days? So, they could actually even start on day 30 or it has to be completed?
Ritchie: It has to be taken within the first 30 calendar days of the child being introduced
to their family.
Little Roberts: Great. Thank you.
E. Resolution 19- 2175: A Resolution Of The Mayor And City
Council Of The City Of Meridian To Amend The City Of Meridian
Meridian City Council Meeting Agenda November 26, 2019 – Page 18 of 352
Meridian City Council Work Session
November 12, 2019
Page 16 of 17
Standard Operating Policy And Procedure Manual By Amending
Policy 3.4 — Compensation Program And By Creating A New
Policy And Procedure 4.11 — Parental Leave Policy And
Providing An Effective Date. [Action Item]
De Weerd: Okay. Any other questions? Okay. The next item on our agenda does adopt
these. If there is -- if we can move to the next item. Okay. Nothing further we will move
to Item 6-E, which is Resolution 19-2175. This covers the content of what Crystal just
discussed.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: The HR liaison -- I didn't want to step on anyone's toes. Please Council
Member -- I will defer to Council Member Bernt if he wants to make a motion.
Cavener: He is so quiet. It is so unlike him.
Bernt: So, I would like to make a motion to approve Resolution 19-2175 with suspension
of rules.
Cavener: Second.
De Weerd: I have a motion and a second to approve Item 6-E. Any discussion? Mr.
Clerk, will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Thank you, Crystal.
Ritchie: Absolutely. And, Madam Mayor, Members of Council, I just want to take a
moment and thank you for your approval and your work on this with us, as it benefits our
city employees and strengthens our benefit package and helps us with our talent
attraction and retention. So, on behalf of the committee and the employees we thank
you.
Item 7: Executive Session per Idaho Code 74-206( 1)( f) to communicate with
legal counsel for the public agency to discuss the legal ramifications
of and legal options for pending litigation, or controversies not yet
Meridian City Council Meeting Agenda November 26, 2019 – Page 19 of 352
Meridian City Council Work Session
November 12, 2019
Page 17 of 17
being litigated but imminently likely to be litigated
De Weerd: Thank you. Item 7 is Executive Session.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I move we go into Executive Session pursuant to Idaho State Code 74-206(1)(f).
Cavener: Second.
De Weerd: I have a motion and a second to adjourn into Executive Session. Mr. Clerk,
will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
yea.
De Weerd: All ayes.
MOTION CARRIED: ALLAYES.
EXECUTIVE SESSION: (5:20 p.m. to 6:02 p.m.)
De Weerd: Council, I would entertain a motion to come out of Executive Session in our
work session.
Cavener: Madam Mayor, I move that we come out of our Executive Session and adjourn
our work session.
Milam: Second.
De Weerd: I have a motion and a second to come out of Executive Session, as well as
to adjourn our work session. All those in favor say aye. Okay. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT,
MEETING ADJOURNED AT 6:02 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
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CITY COUNCIL
WORK SESSION AGENDA
November 12, 2019
Agenda Item Number: 3 A
Item Title: Final Plat for Turf Farm No. 1 (H-2019-0095)
By Brighton Investments, LLC. Located off the NE corner of S.
Eagle Rd. and E. Lake Hazel Rd.
Meeting Notes:
F1
I TEM SHEET
C ouncil Agenda I tem - 3.A .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - F inal P lat for Turf F arm No. 1 (H-2019-0095) by Brighton Investments, L L C ,
L ocated off the NE Corner of S . E agle Rd. and E. L ake Hazel Rd.
C lick Here for A pplication Materials
AT TAC HM E NT S:
Description Type Upload D ate
S taff Report S taff Report 11/6/2019
Meridian City Council Meeting Agenda November 12, 2019 – Page 3 of 49
Page 1
HEARING
DATE:
11/12/2019
TO: Mayor & City Council
FROM: Sonya Allen, Associate Planner
208-884-5533
Bruce Freckleton, Development
Services Manager
208-887-2211
SUBJECT: H-2019-0095
Turf Farm Sub. No. 1
LOCATION: East side of S. Eagle Rd., north of E.
Lake Hazel Rd.
I. PROJECT DESCRIPTION
The Applicant proposes a Final Plat consisting of 49 building lots and 7 common lots on 7.97 acres of
land in the R-15 zoning district.
II. APPLICANT INFORMATION
A. Applicant:
Brighton Investments, LLC – 2929 W. Navigator Dr., Ste. 400, Meridian, ID 83642
B. Owner:
Same as Applicant
C. Representative:
Kody Daffer, Brighton Development, Inc. – 2929 W. Navigator Dr., Ste. 400, Meridian, ID
83642
III. STAFF ANALYSIS
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat in accord with the requirements listed in UDC 11-6B-3C.2. The lots on the west side of S.
Palatino Way have been reconfigured from that shown on the preliminary plat to no longer be
accessed via common driveways with access being provided instead from the local street (S. Palatino
Way). The number of buildable lots depicted on the proposed final plat have decreased by five (5)
STAFF REPORT
COMMUNITY DEVELOPMENT DEPARTMENT
Meridian City Council Meeting Agenda November 12, 2019 – Page 4 of 49
Page 2
and the common area increased slightly from that shown on the approved preliminary plat; therefore,
staff deems the final plat in substantial compliance with the approved preliminary plat as required.
A segment of the City’s multi-use pathway system is proposed as an amenity along the Ten Mile
Creek.
Note: The east portion of this site was included in a previous final plat application but the final plat
was never recorded (H-2019-0008 Hill’s Century Farm Sub. 12).
IV. DECISION
Staff:
Staff recommends approval of the proposed final plat within the conditions noted in Section VIII
of this report.
V. EXHIBITS
A. Preliminary Plat (date: 1/29/2018)
Meridian City Council Meeting Agenda November 12, 2019 – Page 5 of 49
Page 3
B. Final Plat (date: 10/10/2019)
Meridian City Council Meeting Agenda November 12, 2019 – Page 6 of 49
Page 4
C. Landscape Plan (dated: 8/19/19)
Meridian City Council Meeting Agenda November 12, 2019 – Page 7 of 49
Page 5
VI. CITY/AGENCY COMMENTS & CONDITIONS
A. Planning Division
Site Specific Conditions:
1. Applicant shall comply with all previous conditions of approval associated with this
development (H-2017-0149, Development Agreement #2018-034522 – Turf Farm).
2. The applicant shall obtain the City Engineer’s signature on the subject final plat within
two years of the City Council’s approval of the preliminary plat (by March 6, 2020); or
apply for a time extension, in accord with UDC 11-6B-7.
3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The final plat prepared by KM Engineering stamped on 10/10/2019 by Aaron L. Ballard,
included in Section VII.B shall be revised as follows:
a. Note #13: Include recorded instrument number for ACHD landscape license agreement.
b. Note #19: Include recorded instrument number for pathway easement.
c. Note #20: Include recorded instrument number for ACHD sidewalk easement.
5. The landscape plan prepared by KM Engineering, dated 8/19/19 is approved as submitted.
6. Future homes constructed in this development shall substantially comply with the conceptual
elevations approved with H-2017-0149.
7. The Ten Mile Creek shall remain open as a natural amenity and not be piped or otherwise
covered in accord with UDC 11-3A-6 and shall be protected during construction.
8. Prior to any development occurring in the Overlay District, a hydraulic and hydrologic analysis
is required to be completed and submitted to the City and approved by the Floodplain
Administrator per MCC 10-6.
9. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat
and/or development agreement does not relieve the Applicant of responsibility for compliance.
B. Public Works
Site Specific Conditions:
1. A Floodplain Development Permit is required for this development. Please contact Jason Korn
in the Public Works Department with any questions.
General Conditions:
2. Sanitary sewer service to this development is available via extension of existing mains adjacent
to the development. The applicant shall install mains to and through this subdivision; applicant
shall coordinate main size and routing with the Public Works Department, and execute standard
forms of easements for any mains that are required to provide service. Minimum cover over
sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than
alternate materials shall be used in conformance of City of Meridian Public Works Departments
Standard Specifications.
3. Water service to this site is available via extension of existing mains adjacent to the
development. The applicant shall be responsible to install water mains to and through this
Meridian City Council Meeting Agenda November 12, 2019 – Page 8 of 49
Page 6
development, coordinate main size and routing with Public Works.
4. All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance
surety for such improvements in order to obtain City Engineer signature on the final plat as set
forth in UDC 11-5C-3B.
5. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
6. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
7. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure
prior to final plat signature. This surety will be verified by a line item cost estimate provi ded
by the owner to the City. The applicant shall be required to enter into a Development Surety
Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable
letter of credit, cash deposit or bond. Applicant must file an application for surety, which can
be found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
8. The City of Meridian requires that the owner post to the City a warranty surety in the amount
of 20% of the total construction cost for all completed sewer, and water infrastructure for a
duration of two years. This surety amount will be verified by a line item final cost invoicing
provided by the owner to the City. The surety can be posted in the form of an irrevocable letter
of credit, cash deposit or bond. Applicant must file an application for surety, which can be
found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
9. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a
surety agreement may be approved as set forth in UDC 11-5C-3C.
10. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
11. It shall be the responsibility of the applicant to ensure that all development features comply
with the Americans with Disabilities Act and the Fair Housing Act.
12. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
13. Developer shall coordinate mailbox locations with the Meridian Post Office.
14. All grading of the site shall be performed in conformance with MCC 11-1-4B.
15. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
16. The engineer shall be required to certify that the street centerline elevations are set a minimum
of 3-feet above the highest established peak groundwater elevation. This is to ensure that the
bottom elevation of the crawl spaces of homes is at least 1-foot above.
17. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed
Meridian City Council Meeting Agenda November 12, 2019 – Page 9 of 49
Page 7
in accordance with the approved design plans. This certification will be required before a
certificate of occupancy is issued for any structures within the project.
18. At the completion of the project, the applicant shall be responsible to submit record drawings
per the City of Meridian AutoCAD standards. These record drawings must be received and
approved prior to the issuance of a certification of occupancy for any structures within the
project.
19. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer’s expense. Final design shall be submitted as part of the development
plan set for approval, which must include the location of any existing street lights. The
contractor’s work and materials shall conform to the ISPWC and the City of Meridian
Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and
Utility Coordinator at 898-5500 for information on the locations of existing street lighting.
20. The applicant shall provide easement(s) for all public water/sewer mains outside of public right
of way (include all water services and hydrants). The easement widths shall be 20 -feet wide
for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat,
but rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to signature of the final plat by the City Engineer.
21. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
22. Any existing domestic well system within this project shall be removed from domestic service
per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at
(208)888-5242 for inspections of disconnection of services. Wells may be used for non-
domestic purposes such as landscape irrigation if approved by Idaho Department of Water
Resources.
23. Any existing septic systems within this project shall be removed from service per City
Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for
abandonment procedures and inspections.
24. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface
or well water for the primary source. If a surface or well source is not available, a single-point
connection to the culinary water system shall be required. If a single -point connection is
utilized, the developer will be responsible for the payment of assessments for the common areas
prior to development plan approval.
25. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per
UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207
and any other applicable law or regulation.
Meridian City Council Meeting Agenda November 12, 2019 – Page 10 of 49
�`/rE IDIAN*,-----IZ
CITY COUNCIL
WORK SESSION AGENDA
November 12, 2019
Agenda Item Number: 3 B
Item Title: Resolution No. 19-2173
A Resolution re -appointing Dom Gelsomino, Jennifer Bobo and
Abbey Hutchins to the Meridian Parks and Recreation
Commission.
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.B .
Presenter: Chris J ohnson
Estimated Time f or P resentation: 1 minute
Title of I tem - Resolution No. 19-2173: A Resolution Reappointing D om G elsomino, J ennifer
B obo and Abbey Hutchins to the M eridian P arks and Recreation C ommission
R eso reappointing Gelsomino, B obo and Hutchins to Parks C ommission
AT TAC HM E NT S:
Description Type Upload D ate
Reso appointing P arks Commissioners Resolution 11/5/2019
Meridian City Council Meeting Agenda November 12, 2019 – Page 11 of 49
RESOLUTION REAPPOINTING GELSOMINO , BOBO AND HUTCHINS TO THE MERIDIAN PARKS AND RECREATION
COMMISSION
CITY OF MERIDIAN RESOLUTION NO. 19-2173
BY THE CITY COUNCIL: BERNT, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN REAPPOINTING DOM GELSOMINO TO SEAT 1; JENNIFER BOBO TO
SEAT 2 AND ABBEY HUTCHINS AS YOUTH COMMISSIONER TO SEAT 9 OF THE
MERIDIAN PARKS AND RECREATION COMMISSION; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Meridian City Code 2-1-1 establishes the Meridian Parks and Recreation
Commission, its members and terms of their appointments; and
WHEREAS , Dom Gelsomino, Jennifer Bobo and Abbey Hutchins are currently
commissioners on the Meridian Parks and Recreation Commission; and
WHEREAS , Dom Gelsomino may be reappointed to Seat 1 of the Meridian Parks and
Recreation Commission with a term to expire October 31, 2022; and
WHEREAS , Jennifer Bobo may be reappointed to Seat 2 of the Meridian Parks and
Recreation Commission with a term to expire October 31, 2022; and
WHEREAS , Abbey Hutchins may be reappointed as Youth Commissioner to Seat 9 of the
Meridian Parks and Recreation Commission with a term to expire August 31, 2020; and
WHEREAS , the City Council of the City of Meridian deems it to be in the best interest of
the citizens of the City of Meridian to approve the reappointment of Dom Gelsomino to Seat 1,
Jennifer Bobo to Seat 2 and Abbey Hutchins to Seat 9 of the Meridian Parks and Recreation
Commission as recommended by Mayor De Weerd as described herein;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That, effective immediately, Dom Gelsomino shall be reappointed to Seat 1 and
Jennifer Bobo shall be reappointed to Seat 2 of the Meridian Parks and Recreation Commission,
which terms shall run through October 31, 2022.
Section 2. That, effective immediately, Abbey Hutchins shall be reappointed as Youth
Commissioner to Seat 9 of the Meridian Parks and Recreation Commission, which term shall run
through August 31, 2020.
Meridian City Council Meeting Agenda November 12, 2019 – Page 12 of 49
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this �2Ay�day of November,
2019.
APPROVED by the Mayor of the City of Meridian, Idaho, this �Pday of November,
2019.
APPROVED: ATTEST:
� QED AU
QO�P�G�J/,,�
i
w
Mayor T e eerd _ city or
g IDIAN'�--
W,
y� SEAL
RESOLUTION REAPPOINTING GELSOMINO, BOBO AND HUTCHINS TO THE MERIDIAN PARKS AND RECREATION
COMMISSION
(::�V, IDIAN*,----,
DAHO
COUNCIL
WORK SESSION AGENDA
November 12, 2019
Agenda Item Number: 3 C
Item Title: AP Invoices for Payment - 11/08/19 - $685,465.02
Meeting Notes:
9
I TEM SHEET
C ouncil Agenda I tem - 3.C.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - AP Invoices for P ayment - 11/08/19 - $685,465.02
AT TAC HM E NT S:
Description Type Upload D ate
A P I nvoices for Payment Cover Memo 11/8/2019
Meridian City Council Meeting Agenda November 12, 2019 – Page 14 of 49
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund BLUE CROSS OF IDAHO Blue Cross Medical Premiums - November 2019 329,687.91
01 General Fund BPA HEALTH, INC.EAP Premiums, Nov 2019, 650 Employees 2,114.64
01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash - November 2019 271.82
01 General Fund DELTA DENTAL PLAN OF IDAHO Group 0133-0000 November 2019 20,616.75
01 General Fund IDAHO POWER 2203586629 Street light October 2019 power 26,655.04
01 General Fund INTERMOUNTAIN GAS 10284109054 October 2019 - 1223 E Watertower St 18.24
01 General Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance - November 2019 720.00
01 General Fund NEW YORK LIFE INSURANCE COMPANY New York Life Insurance - November 2019 873.02
01 General Fund NORTHERN LAND DEVELOPMENT LLC Refund; H-2019-0120, CZC Not needed Orig CR20-038 1,369.00
01 General Fund NORTHWEST FIRE FIGHTERS
BENEFITS TRUST
Acct#52 NWFFT November 2019 Insurance Premiums 104,597.81
01 General Fund UNITED HERITAGE INSURANCE 02065-001 Life Insurance Premiums November 2019 4,287.05
01 General Fund UNITED HERITAGE INSURANCE 02065-001 LongTermDisability Insurance Premiums
Nov 2019
6,420.54
01 General Fund UNITED HERITAGE INSURANCE 02065-001 ShortTermDisability Insurance Premiums
Nov 2019
5,130.92
01 General Fund VISION SERVICE PLAN #30 044489 0001 November 2019 Premiums 4,106.58
01 General Fund VISION SERVICE PLAN #30044489 Cobra November 2019 Premium B.Nielsen 7.42
01 General Fund WILLAMETTE DENTAL OF IDAHO, INC Willamette Dental Premiums 11/19 6,540.75
Total 01 General Fund 513,417.49
60 Enterprise
Fund
BLUE CROSS OF IDAHO Blue Cross Medical Premiums - November 2019 115,550.78
60 Enterprise
Fund
BPA HEALTH, INC.EAP Premiums, Nov 2019, 650 Employees 459.36
60 Enterprise
Fund
DELTA DENTAL PLAN OF IDAHO Group 0133-0000 November 2019 6,727.27
60 Enterprise
Fund
IDAHO POWER 2202131047, WWTP Power - October 2019 37,509.36
60 Enterprise
Fund
IDAHO POWER 2205167097 WWTP Power - Liftstations - October 2019 3,225.34
60 Enterprise
Fund
NCPERS GROUP LIFE INS NCPERS Group Life Insurance - November 2019 160.00
60 Enterprise
Fund
UNITED HERITAGE INSURANCE 02065-001 Life Insurance Premiums November 2019 1,298.60
60 Enterprise
Fund
UNITED HERITAGE INSURANCE 02065-001 LongTermDisability Insurance Premiums
Nov 2019
1,581.75
60 Enterprise
Fund
UNITED HERITAGE INSURANCE 02065-001 ShortTermDisability Insurance Premiums
Nov 2019
1,287.99
Date: 11/8/19 01:24:06 PM Page: 1Meridian City Council Meeting Agenda November 12, 2019 – Page 15 of 49
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
VISION SERVICE PLAN #30 044489 0001 November 2019 Premiums 1,441.18
60 Enterprise
Fund
WILLAMETTE DENTAL OF IDAHO, INC Willamette Dental Premiums 11/19 2,805.90
Total 60 Enterprise
Fund
172,047.53
Report Total 685,465.02
Date: 11/8/19 01:24:06 PM Page: 2Meridian City Council Meeting Agenda November 12, 2019 – Page 16 of 49
CQ/rEIDA*,-----IN
CITY COUNCIL
WORK SESSION AGENDA
November 12, 2019
Agenda Item Number: 3 D
Item Title: AP Invoices for Payment - 11/08/19 - Special - $6,548.94
Meeting Notes:
YJ i
I TEM SHEET
C ouncil Agenda I tem - 3.D.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - AP Invoices for P ayment - 11/08/19 Special - $6,548.94
AT TAC HM E NT S:
Description Type Upload D ate
A P I nvoices for Payment Cover Memo 11/8/2019
Meridian City Council Meeting Agenda November 12, 2019 – Page 17 of 49
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund BRIAN CALDWELL PerDiem:B.Caldwell,IAPRo,Nashville,TN
11/18/19-11/22/19
274.50
01 General Fund CENTURYLINK Fuller Park Modem Service 10/10 - 11/9/19 110.69
01 General Fund CENTURYLINK Home Court, Centrex Phone Lines, 10/2019 597.33
01 General Fund DALLAN HALL ExpRpt:D.Hall,ALERT,Denver,CO 09/29/19-10/03/19 60.00
01 General Fund IDAHO STATE POLICE 09/27/19 - 10/02/19 Background Checks &
Fingerprinting
365.75
01 General Fund JAMIE LESLIE ExpRpt:J.Leslie,ALERT,Denver,CO09/29/19-10/03/19 1,657.52
01 General Fund JEFFREY BROWN PerDiem:J.Brown,PhysFitTest&Train,Pocatello,ID 82.50
01 General Fund SCOTT COLAIANNI PerDiem:S.Colaianni,IAPRo,Nashville,TN
11/18/19-11/22/19
274.50
01 General Fund UNION PACIFIC RAILROAD CO 20-0021 Monthy Lease for Main St
Parking11/19/19-12/18/19
416.67
01 General Fund UNION PACIFIC RAILROAD CO 20-0026 South Parking Lease 11/1/19 - 11/30/19 1,920.08
01 General Fund UNION PACIFIC RAILROAD CO Difference-Rent for Main St. Parking Lot 06/19-09/19 249.99
Total 01 General Fund 6,009.53
60 Enterprise
Fund
CENTURYLINK Home Court, Centrex Phone Lines, 10/2019 468.51
60 Enterprise
Fund
KRISTINA KEITH ExpRpt:K.Keith,AWWA,St.Louis,MO 10/20/19-10/23/19 70.90
Total 60 Enterprise
Fund
539.41
Report Total 6,548.94
Date: 11/8/19 02:06:49 PM Page: 1Meridian City Council Meeting Agenda November 12, 2019 – Page 18 of 49
CQ�EIDIZIAN*,-----
DAHO
CITY COUNCIL
WORK SESSION AGENDA
November 12, 2019
Agenda Item Number: 3 E
Item Title: AP Invoices for Payment - 11/13/19 - $766,803.14
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.E .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - AP Invoices for P ayment - 11/13/19 - $766,803.14
AT TAC HM E NT S:
Description Type Upload D ate
A P I nvoices for Payment Cover Memo 11/7/2019
Meridian City Council Meeting Agenda November 12, 2019 – Page 19 of 49
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund A-1 STAMP & MABEL'S LABELS 220/ Stamps (5) - AP (1), Work repair (2), Project #
(2)
130.00
01 General Fund A-1 STAMP & MABEL'S LABELS Generations Plaza memorial plaque replacement - C.
Padour
10.00
01 General Fund A-1 STAMP & MABEL'S LABELS Name Plates for Tom LeClair, Robert Wyllie, and
Shawn Keatin
30.00
01 General Fund ABILA, INC 20-0105 MIP FA Maintenance and Support Plan 13,035.00
01 General Fund ACE AUTO BODY Credit for Tax Charged on Inv. 792,793,794 (182.15)
01 General Fund ACE AUTO BODY Left Right Bumper Repair Unit # 100 622.56
01 General Fund ADORAMA, INC Evidence Camera 1,069.90
01 General Fund ADORAMA, INC Evidence Camera Equipment 125.50
01 General Fund AMERIBEN/ IEC GROUP Job Reviews-Bldg. Maint. Water Quality Mgr. Land Dev.
Sup.
360.00
01 General Fund AMERIBEN/ IEC GROUP Northwest Data Exchange -9/30/2020 2,200.00
01 General Fund AMERICAN PLANNING ASSOCIATION 357090-Cameron Scott 10/1/2019-9/30/19
membership
95.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole #02784c 94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole 29019b 159.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole 30067c 94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole 40250c 94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole 40523c 196.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole 40528c 335.50
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole 40534c 94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole 40540c 94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole 40654c 292.20
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole 40803c 196.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole 40851c 54.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole 40852c 54.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole 40904c 196.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole 40909c 94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole 41098c 196.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole 41148c 196.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole 41200c 480.70
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole 41340c 179.70
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maintenance Pole 51782c 94.00
01 General Fund BILLING DOCUMENT SPECIALISTS 20-0004 BDS 10/20 billings 177.65
01 General Fund BLR - BUSINESS & LEGAL RESOURCES FAIR LABOR STANDARDS HANDBOOK FOR PUBLIC
EMPLOYEES
536.99
01 General Fund BLR - BUSINESS & LEGAL RESOURCES Family & Medical Leave Handbook 536.99
01 General Fund BOISE FITNESS EQUIPMENT Leg Machine for PD Fitness Center (Asset Tag 11212)3,746.80
Date: 11/7/19 01:12:00 PM Page: 1Meridian City Council Meeting Agenda November 12, 2019 – Page 20 of 49
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund BREAKTHROUGH CLEAN
TECHNOLOGIES
Firearms Cleaning Supplies 747.48
01 General Fund BRIAN MCCLURE Per Diem McClure San Diego CA 11/14-11/17
Landscape Architec
248.50
01 General Fund BROWNELLS Firearms Equipment/Parts 401.54
01 General Fund BROWNELLS Rifle Equipment for New Patrol Vehicle 5,237.38
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC 220/Oil, filter, service, MF030 259.90
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Axle Seal, Washer Fluid Bottle, Oil Change, Diff. Svc
#121
501.04
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change for Unit # 156 55.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Tire Replacement Vehicl # 11 C21121 177.06
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Vehicle Maintenance Veh #11 C21131 Oil Change/Tire
Rotation
50.00
01 General Fund BSN SPORTS, INC.pickleballs - qty 20 sets 284.45
01 General Fund CARPENTER SCREEN PRINTING 2019 Fall Softball champion shirts - qty 199 1,668.40
01 General Fund CITY OF BOISE ATTORNEYS OFFICE 20-0032 FY20 Prosecutor & Criminal Legal Services
Nov 2019
41,844.02
01 General Fund CITY OF BOISE ATTORNEYS OFFICE 20-0032 Prosecutory & Criminal Legal Services
FY20-October19
5,873.43
01 General Fund CITY OF BOISE FIRE DEPARTMENT 220/CPR program, 3 cpr cert cards, city training 51.00
01 General Fund COMPOST WEST, INC compost for Kleiner Park community garden - qty 40 760.00
01 General Fund CREATIVE SERVICES FOR NEW
ENGLAND
Stickers for Trunk or Treat Qty. 10,000 rolls of 1000 523.95
01 General Fund DAVID WARD PerDiem:D.Ward,ICC Elec Insp Cert Training Denver,CO 418.00
01 General Fund DISCOVERY BENEFITS Discovery Benefits for September 2019 1,277.25
01 General Fund ELAINE CRISTELLA instructor fee - Vintage Furniture & Decor 10/19/19 -
qty 5
260.00
01 General Fund EMILY GULL instructor fee - Preschool Fun/Plus 9/10-10/16/19 - qty
27
847.20
01 General Fund FEDEX mail Background check for out of state employee.73.30
01 General Fund FEDEX mail Background check for out state employee.46.91
01 General Fund GAMETIME playground toy replacement at Chateau Park 2,639.27
01 General Fund GLASS DOCTOR Windshield Replacement for Unit # 121 242.04
01 General Fund GLASS DOCTOR Windshield Replacement for Unit # 13 291.42
01 General Fund H.D. FOWLER COMPANY check valve for pony pump at Settlers Park - qty 1 312.50
01 General Fund H.D. FOWLER COMPANY irrigation parts for Discovery Park - qty 3 12.53
01 General Fund H.D. FOWLER COMPANY sprinkler blowout fitting - qty 1 65.46
01 General Fund H.D. FOWLER COMPANY sprinkler blowout keys - qty 2 13.58
01 General Fund H.D. FOWLER COMPANY sprinklers for contracted sites - qty 87 1,039.77
01 General Fund H.R. DIRECT Employee Record Folders-50 330.05
Date: 11/7/19 01:12:00 PM Page: 2Meridian City Council Meeting Agenda November 12, 2019 – Page 21 of 49
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund HOME DEPOT CREDIT SERVICES 220/shop supplies, squeegies, towels, bins, threadlock 207.38
01 General Fund ID ECONOMIC DEVELOPMENT ASSOC IEDA conf tours Nov 5th, 2019 Victoria Cleary 25.00
01 General Fund IDAHO CHAPTER PRIMA Registration for L. Berg to attend conference.50.00
01 General Fund IDAHO DEPARTMENT of LABOR #0007001746 3rd Qtr 2019 Unemployment 414.00
01 General Fund IDAHO HUMANE SOCIETY 20-0057 ID Humane Society - Animal Cont Svcs
November 2019
43,378.00
01 General Fund IDAHO STATESMAN HR October Job Postings 760.50
01 General Fund IDAHO TRANSPORTATION
DEPARTMENT
Exempt Plate,2018 Arin996200,UTV,#180354 3.75
01 General Fund INTERMOUNTAIN COMMUNICATIONS Portable Radio Repair 510.00
01 General Fund INTERNATIONAL CODE COUNCIL 2015 IFGC code book tabs 19.45
01 General Fund INTERNATIONAL CODE COUNCIL 2017 NEC Code Book R Nichols 133.00
01 General Fund INTERNATIONAL CODE COUNCIL 220/IFC Book & Cards 74.00
01 General Fund INTERNATIONAL CODE COUNCIL Study Material '15 Mechanical Certification Mechanical
Inspe
306.00
01 General Fund JAYKER WHOLESALE NURSERY tree for Kleiner Park parking lot - qty 1 374.95
01 General Fund JOHNSON CONTROLS FIRE
PROTECTION LP
220/repair fire sprinkler dry system, reset breaker 323.00
01 General Fund JUSTIN WINKLER Per Diem:J.Winkler,Bauer Comp Maint Train,Norfolk,VA 247.50
01 General Fund KEN WELBORN Per Diem:K.Welborn,Bauer Comp Maint
Train,Norfolk,VA
247.50
01 General Fund KNOX COMPANY 20-0061 220/replacement Knox Boxes, qty 12 11,122.00
01 General Fund L.N. CURTIS AND SONS 220/Belt, winkler 32.21
01 General Fund L.N. CURTIS AND SONS Uniform Holsters 3,250.81
01 General Fund L.N. CURTIS AND SONS Uniform Vest Pouches 150.00
01 General Fund L.N. CURTIS AND SONS Updated Holsters for Uniform Patrol 2,182.01
01 General Fund LAURIE MCELROY instructor fee - Yoga 9/5-10/19/19 - qty 9 252.00
01 General Fund LIFELOC TECHNOLOGIES, INC.Two Lifeloc Breathalyzers 1,779.01
01 General Fund LOWE'S crowfoot wrenches for Parks Shop - qty 1 set 46.54
01 General Fund MCDOWELLS SPECIALTY REPAIRS Window Tint for Unit # 8 202.00
01 General Fund MERCER HEALTH & BENEFITS 19-0149 Mercer 5,000.00
01 General Fund MOBILE DATA SERVICES 6 Printer for New Vehicles, 2 Spare E-Cite Printers 2,972.98
01 General Fund MODERN PRINTERS Business Cards: B.Purser Qty. 200 35.00
01 General Fund MOTIONS DANCE STUDIO instructor fee - Cheer, Tumble/Flip/Twist
9/11-10/18/19 x 43
1,516.00
01 General Fund NEURILINK, LLC Labor-Corporate Service Rate per Hour-Regular Hours
Service-
502.95
01 General Fund NORTHWEST SAFETY CLEAN 220/repair turnouts 168.88
01 General Fund OFFICE DEPOT, INC.220/ Toner and cleaner 55.47
01 General Fund OFFICE DEPOT, INC.3-handheld calculators 18.15
Date: 11/7/19 01:12:00 PM Page: 3Meridian City Council Meeting Agenda November 12, 2019 – Page 22 of 49
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund OFFICE DEPOT, INC.Keyboard/MSE, Crdls, MK550 76.14
01 General Fund OFFICE DEPOT, INC.Microwave for PD Lunchroom 194.29
01 General Fund OFFICE DEPOT, INC.MPR Dept. pens - qty 600 261.56
01 General Fund OFFICE DEPOT, INC.Office Supplies Manila folders J. Nelson 20.28
01 General Fund OFFICE DEPOT, INC.Office Supplies Plan Review 34.40
01 General Fund OFFICE DEPOT, INC.pens/sharpies 48.16
01 General Fund OFFICE DEPOT, INC.sign holder & dry erase board - qty 5 45.59
01 General Fund OFFICE DEPOT, INC.Spoon, Plastic, 1000ct, Whi Fork, Plastic, 1000ct, Whit
Kn
46.52
01 General Fund OFFICE DEPOT, INC.Tape, Twine & Hooks for Comm. Service 33.37
01 General Fund OFFICE VALUE - MERIDIAN 3 New/Replacement Chairs for CID 675.00
01 General Fund ON THE SPOT CLEANERS #15 Dry Cleaning PD Uniforms for Sept 2019 1,176.00
01 General Fund PAIGE MECHANICAL GROUP, INC.Install Bottle Filler on Drinking Fountain at PSTC 1,329.00
01 General Fund QUALITY ELECTRIC 20-0043 FY20 Streetlight Maintenance Service to
10/8/19
2,512.50
01 General Fund RANDY S LATTIMER instructor fee - Line Dancing 10/6-10/20/19 - qty 17 204.00
01 General Fund RESERVE ACCOUNT POSTAGE USE, October 2019 1,377.60
01 General Fund RICOH USA, INC MPC4503 Oct. Lease/Copies 502.77
01 General Fund RMT EQUIPMENT Ventrac servicing 828.11
01 General Fund ROBERTSON SUPPLY, INC.toilet replacement at Settlers Park - qty 1 145.17
01 General Fund SADIE JESSOP BEAGLEY 220/class A uniform alteration, Hamilton 35.00
01 General Fund SAFE RESTRAINTS INC WRAP Restraints with Helmets for Patrol Vehicles 19,023.12
01 General Fund SIGNS, ETC Repairts to MPD Badge Sign on K9 Bldg 433.94
01 General Fund SIGNS, ETC Tully skate park replacement sign & hardware 2,099.97
01 General Fund SIGNS, ETC White Borads for MADC Natural HIgh Activity 146.48
01 General Fund SIRCHIE FINGERPRINT LABS, INC Evidence Equipment 85.12
01 General Fund SMITH CHEVROLET CO, INC 20-0089 2019 Equinox for Training Sergeant Position 24,144.07
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
220/Prev Mtnc, E34, MF045 1,211.59
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
220/Repair upper beach lite, flashlight, onspot chains
MF008
2,063.09
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
220/replace halogen lights with LED, MFO46 548.43
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
220/T-31 repair, auto eject, turbine speed sensor
MF021
1,095.50
01 General Fund SUNBELT RENTALS 220/ Boom forklift rental for training props 417.82
01 General Fund SYNCB/AMAZON 438687696975; Dual Arm Monitor Stand-ADA
accmmodation
59.19
01 General Fund SYNCB/AMAZON 468494734467; Dual Monitor Stand Up Desk
Mount-ADA employee
39.99
Date: 11/7/19 01:12:00 PM Page: 4Meridian City Council Meeting Agenda November 12, 2019 – Page 23 of 49
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund SYNCB/AMAZON 558775454954; 220/54 pair large gloves 486.00
01 General Fund THE BLIND GALLERY Blinds installed at Clerk's Office 210.00
01 General Fund THE TURF CORPORATION grass seed for Lanark Parks Shop - qty 50 337.50
01 General Fund THE UPS STORE Ground Commercial Tracking# 1ZE786060304759660 33.45
01 General Fund THE UPS STORE Postage to Mail Lidar for Repair 13.37
01 General Fund THE UPS STORE Postage to Send Evidence to Lab 101.51
01 General Fund TOTAL SYSTEM SERVICES economizer repair/adjustment at Homecourt 656.72
01 General Fund TRI-TECH FORENSICS, INC Evidence Supplies 141.75
01 General Fund TRI-TECH FORENSICS, INC Evidence Test Kits 181.77
01 General Fund TYLER TECHNOLOGIES INC Contract No. : Meridian, City of MobilEyes Inspector
Mainten
6,234.00
01 General Fund USSSOA 20-0048 Flag Football officials for games
10/7-10/18/19 x 16
1,401.44
01 General Fund USSSOA 20-0048 volleyball officials for games 10/7-10/18/19 x
113
2,574.54
01 General Fund VALLEY REGIONAL TRANSIT 20-0102; FY2020 Regional Dues & Svcs Contribution 317,857.00
01 General Fund VARSITY FACILITY SERVICES 20-0087 Janitorial Services City-Wide Buildings 17,653.38
01 General Fund WEX BANK INC #0496-00-332449-8, 10/31/2019_WEX_Bank 32,228.43
01 General Fund WIENHOFF & ASSOCIATES, INC Pre-employment background employment random
testing 9/6-926
735.00
01 General Fund WW GRAINGER, INC 220/set of dinner plates, ST. 1 furnishings 51.10
Total 01 General Fund 610,410.54
07 Impact Fund BLUE SKY CONSULTING SERVICES, LLC 220/ST. 6, design phase 2,165.00
Total 07 Impact Fund 2,165.00
20 Grant Fund
governmental
IDAHO HOUSING & FINANCE
ASSOCIATION
Bronze Sponsorship - Conf on Housing and Econ Dev
03/02/2020
1,000.00
20 Grant Fund
governmental
NATALIE MARTI Red Ribbon Week Speaker 900.00
Total 20 Grant Fund
governmental
1,900.00
60 Enterprise
Fund
A-1 STAMP & MABEL'S LABELS 2 in X 12 in silver nameplate for T. Glock 10.00
60 Enterprise
Fund
A-1 STAMP & MABEL'S LABELS Signage for SOP phoenolics of transfer switch (3 qty)100.00
Date: 11/7/19 01:12:00 PM Page: 5Meridian City Council Meeting Agenda November 12, 2019 – Page 24 of 49
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
ADA COUNTY HIGHWAY DISTRICT 18-0212 ACHD Pine-Locust Grv Wtr/Sewer Repl. Svc to
9/30/19
61,405.01
60 Enterprise
Fund
ADA COUNTY HIGHWAY DISTRICT 19-0307 ACHD, Linder -Ustick to McMillan Svc to
10/1/19
1,862.00
60 Enterprise
Fund
ALL AMERICAN INSURANCE No PO ACHD Bond 2 yr Renewal W/WW
11/13/2019-2021
438.00
60 Enterprise
Fund
BILLING DOCUMENT SPECIALISTS 20-0004 BDS 10/20 billings 10,962.82
60 Enterprise
Fund
CARRIER CORP Labor to clean interior of ductwork in Lab bldg (1 hr)155.00
60 Enterprise
Fund
COLE INDUSTRIAL, INC.Blending pump for repairs on boiler 4 (1 qty)1,725.52
60 Enterprise
Fund
COLE INDUSTRIAL, INC.Labor for semi-annual maintenance on boiler 3 & 4
(20.5 hrs)
2,975.82
60 Enterprise
Fund
D & B SUPPLY Black Bib, Z. Hatfield, Qty 1 99.99
60 Enterprise
Fund
D & B SUPPLY Mineral oil (4 gal)89.96
60 Enterprise
Fund
DANNY PEREIRA Reimb:D.Pereira,WW Coll OIT Lic Upgrade to WW Coll
I License
25.00
60 Enterprise
Fund
DUBOIS CHEMICALS INC 20-0002 Ferric chloride (45,720 lbs)7,818.12
60 Enterprise
Fund
EDGE ANALYTICAL, INC.IPDES testing (1 test)97.00
60 Enterprise
Fund
FISHER SCIENTIFIC Microscope slides for operations sampling (6 GR)295.75
60 Enterprise
Fund
GRANT MECHANICAL, INC Labor & part for repair HVAC in centrifuge HVAC room
(6.5 hr
743.07
60 Enterprise
Fund
GRANT MECHANICAL, INC Labor & part to repair boiler 1 in Admin bldg (2.5 hrs)269.15
60 Enterprise
Fund
HACH COMPANY Test kits & pipet tips for operations sampling (44 qty)2,462.44
60 Enterprise
Fund
HOMERIVER GROUP REFUND WT/S/T: 1972 W RATTLESNATE DR BOTH
RENTER AND HOMERIV
29.53
60 Enterprise
Fund
IDAHO CORRECTIONAL INDUSTRIES Business cards for T. Glock 46.25
60 Enterprise
Fund
IDAHO CORRECTIONAL INDUSTRIES Business Cards w/corrected phone#, M. Hinrichs, Qty 1 46.25
60 Enterprise
Fund
JUB ENGINEERS 19-0386 CO3 to FY19 On-Call Mast Plan and Mod
SEPT2019-FINAL
6,630.60
Date: 11/7/19 01:12:00 PM Page: 6Meridian City Council Meeting Agenda November 12, 2019 – Page 25 of 49
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
KNIFE RIVER 19-0142 Wtr-Swr Main Repl. Gregory Lift Abandon. Svc
9/30/19
37,473.75
60 Enterprise
Fund
McCALL INDUSTRIAL Cap, nipple, & elbow (53 qty)177.13
60 Enterprise
Fund
MCMASTER-CARR SUPPLY COMPANY 1/2 in. hex bar to make keys for vault lids in new plant
(1
38.30
60 Enterprise
Fund
METROQUIP, INC.6ft MXF poles (8 qty)1,034.00
60 Enterprise
Fund
METROQUIP, INC.Returned 5ft foam poles (8 qty)(1,000.00)
60 Enterprise
Fund
MICHAEL LEAF Reimb: CDL License Commercial & Tankard Test 142.00
60 Enterprise
Fund
MSC INDUSTRIAL SUPPLY CO.Cam-lok hose fitting (5 qty)55.35
60 Enterprise
Fund
MSC INDUSTRIAL SUPPLY CO.Nuts & bolts for stock (370 qty)223.74
60 Enterprise
Fund
OFFICE TEAM TempRecp:R.Crespin WE 10/11/19 396.00
60 Enterprise
Fund
PACIFIC BACKFLOW LLC PO#19-0071, Backflow Testing @ City Properties, Qty
20
230.00
60 Enterprise
Fund
RESERVE ACCOUNT POSTAGE USE, October 2019 127.25
60 Enterprise
Fund
SILVER CREEK SUPPLY Annual Service to Generator, Emergency Trailer,
WO#268085
259.74
60 Enterprise
Fund
SYNCB/AMAZON 447397578544; Index Cards, Index Cards Pockets, Qty
2
26.29
60 Enterprise
Fund
SYNCB/AMAZON 449466946559; Replacement ice scoop for ice
machine (1 qty)
23.98
60 Enterprise
Fund
SYNCB/AMAZON 455486848975; Workpro Tool Bags, Qty 6 173.94
60 Enterprise
Fund
SYNCB/AMAZON 457364469478; Laptop Mount for C10815, Qty 1,
WO#273083
269.49
60 Enterprise
Fund
SYNCB/AMAZON 458759787497; 1 16 GB, 1 128 GB, 1 8GB, 1 4 GB
flash drives
91.51
60 Enterprise
Fund
SYNCB/AMAZON 557333456744; Toner Cartridge, Single Hole Punch,
Qty 2
128.87
60 Enterprise
Fund
THE UPS STORE Biosolids sample shipping (1 qty)296.96
60 Enterprise
Fund
TRACK UTILITIES, INC Voltage indicator & tester (1 qty)1,535.90
Date: 11/7/19 01:12:00 PM Page: 7Meridian City Council Meeting Agenda November 12, 2019 – Page 26 of 49
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
ULINE, INC.Milk Crates, Heavy Duty Shelving Unit, Qty 11 2,301.34
60 Enterprise
Fund
UNITED SITE SERVICES INC No PO WRRF Capacity Exp. Porta Potty Svc
09/16/19to09/30/19
112.34
60 Enterprise
Fund
USA BLUEBOOK 3/4in x 1/2in PVC Reducing Coupling, Qty 3 9.75
60 Enterprise
Fund
USA BLUEBOOK Marking Paint, Green & White, Qty 4 265.61
60 Enterprise
Fund
USA BLUEBOOK Refund for returned Hydrant Oil 5gl, INV#007979 (159.95)
60 Enterprise
Fund
VARSITY FACILITY SERVICES 20-0087 Janitorial Services City-Wide Buildings 1,952.46
60 Enterprise
Fund
WATERTECH Heat loop analysis testing (6 qty)500.00
60 Enterprise
Fund
WEX BANK INC #0496-00-332449-8, 10/31/2019_WEX_Bank 6,987.85
60 Enterprise
Fund
WW GRAINGER, INC Coupler, adapter, coupling, socket, & pump (33 qty)366.72
Total 60 Enterprise
Fund
152,327.60
Report Total 766,803.14
Date: 11/7/19 01:12:00 PM Page: 8Meridian City Council Meeting Agenda November 12, 2019 – Page 27 of 49
��EDAHO
IDIZ IAN,+ --
CITY COUNCIL
WORK SESSION AGENDA
November 12, 2019
Agenda Item Number: 4
Item Title: Items Moved From Consent Agenda
Meeting Notes: �j chc
C�/rE IDIAN*,----- AHO
CITY COUNCIL
WORK SESSION AGENDA
November 12, 2019
Agenda Item Number: 5 A
Item Title: Light my Fire, Inc. Presentation
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 5.A .
Presenter: L ight M y F ire, Inc., committee. Receiving the check will be Deputy Chief J oe
B ongiorno and P am Orr with M eridian F ire
Estimated Time f or P resentation: 7 minutes
Title of I tem - L ight M y Fire, Inc. P resentation
C heck presentation to Meridian F ire P ublic E ducation f und f rom L ight My F ire, I nc.
AT TAC HM E NT S:
Description Type Upload D ate
Memo to Council Cover Memo 10/9/2019
Meridian City Council Meeting Agenda November 12, 2019 – Page 28 of 49
Meridian Fire Department 33 E. Broadway Avenue, Suite #210 Meridian, ID 83642
Phone 208-888-1234 www.meridiancity.org
October 9, 2019
MEMORANDUM
TO: Mayor and City Council Members
CC: Click here to enter text.
FROM: Meridian Fire Department , Pam Orr
RE: Light My Fire, Inc. Presentation
Donation check presentation to Meridian Fire Public Education fund from Light My Fire, Inc.
Meridian City Council Meeting Agenda November 12, 2019 – Page 29 of 49
VIVO 3111:1 AW IHOII OZOZ
..S311M08 210 S1008..
go
Cot goo-e#ried
v
2020 LIGHT MY FIRE
DINNER/AUCTION GALA EVENT
RIVERSIDE HOTEL GRAND BALL ROOM -2900 EAST CHINDEN BOULEVARD
FRIDAY -FEBRUARY 21, 2020 -SOCIAL HOUR 5:30PM-DINNER TO FOLLOW
TABLES OF 10-$650 OR $70 PER PERSON
PAY ON LINE @ WWW.LIGHTMYFIRETV.ORG
OR MAIL YOUR CHECK TO: LIGHT MY FIRE, INC.
10062 W. FAIRVIEW AVENUE, SUITE 100, BOISE, ID 83704
QUESTIONS CALL: MARY AT (208)989-9263 OR ANDREA AT (208)484-7272
EIDIANDAHO
+=-
CITY COUNCIL
WORK SESSION AGENDA
November 12, 2019
Agenda Item Number: 6 A
Item Title: Public Works: Long Term Infrastructure Replacement Report
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 6.A .
Presenter: L aurel M cVey/Warren S tewart
Estimated Time f or P resentation: 20
Title of I tem - Public Works: L ong Term Infrastructure Replacement Report
T he P ublic Wo rks Dep artment will pres ent the find ings from the c o mp letion of their Lo ng Term Infrastruc ture
R eplac ement P rogram evaluation on water and s ewer mains. T his report looks at c urrent c o nditio ns and future
replac ement strategies for infrastruc ture rep lacement needs.
Meridian City Council Meeting Agenda November 12, 2019 – Page 30 of 49
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EIDIAN�V
IZ.+--
DAHO
CITY COUNCIL
WORK SESSION AGENDA
November 12, 2019
Agenda Item Number: 6 B
Item Title: Public Works: Budget Amendment
For $252,000 for the Design, Procurement and Replacement of
an Automatic Transfer Switch (ATS)
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 6.B .
Presenter: L aurelei M cVey
Estimated Time f or P resentation: 5 minutes
Title of I tem - Public Works: B udget Amendment for $252,000 for the Design, P rocurement,
and Replacement of an Automatic T ransfer S witch (AT S ) [Action Item]
T he exis ting AT S was ins talled by I d aho P o wer in 2001. S pare p arts are no longer availab le, making the
nec es s ary s witch unservicable and replac ement c ritic al.
As the AT S is a c ritic al p iece o f infras tructure that keep s the was tewater p lant running during a
p o wer o utage, the fac ility mus t have a working and reliable trans fer s witc h in plac e.
AT TAC HM E NT S:
Description Type Upload D ate
A uto Trans S witch - Final S igned amendment 11-5-19 - C M B udget A mendment 11/5/2019
A uto Trans S witch - Final S igned memo - 11-5-19 - C M Cover Memo 11/5/2019
Meridian City Council Meeting Agenda November 12, 2019 – Page 31 of 49
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Meridian City Council Meeting Agenda November 12, 2019 – Page 33 of 49
Meridian City Council Meeting Agenda November 12, 2019 – Page 34 of 49
Meridian City Council Meeting Agenda November 12, 2019 – Page 35 of 49
Meridian City Council Meeting Agenda November 12, 2019 – Page 36 of 49
(�QirEIDIZIA
DAHO
CITY COUNCIL
WORK SESSION AGENDA
November 12, 2019
Agenda Item Number: 6 C
Item Title: Parks and Recreation Change Order
For Power Plus Change Order #7 for LED Conversion at
Discovery Park for the Not -to -Exceed Amount of $195,055
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 6.C.
Presenter: M ike Barton, M P R P arks S uperintendent
Estimated Time f or P resentation: 10 minutes
Title of I tem - Parks and Recr eation: Power P lus C hange Order #7 for L E D C onversion at
D iscovery Park for the Not-To-E xceed Amount of $195,055 [Action Item]
AT TAC HM E NT S:
Description Type Upload D ate
Council Memo f or Request Award - D iscovery Park L E D
Conversion Cover Memo 11/7/2019
P ower P lus D iscovery Park S oftball F ield L ights Proposal B ackup Material 11/7/2019
Meridian City Council Meeting Agenda November 12, 2019 – Page 38 of 49
Page 1
Memo
To: Chris Johnson, City Clerk
From: Keith Watts, Purchasing Manager
CC: Mike Barton
Date: November 7, 2019
Re: November 12 th City Council Workshop Department Report
The Purchasing Department respectfully requests that the following item be placed on the
November 12 th City Council Workshop Agenda under a Parks Department Report .
Power Plus Change Order #7 for LED Conversion at Discovery Park for the Not-To-
Exceed Amount of $195,055. All work under this Change Order #7 will be completed
pursuant to the existing AIA Electrical Systems contract dated December 21, 2017.
This Change Order reflects a $10,000 reduction in price to salvage the existing lights
and a $10,240 waiver of the CM fee. Idaho power Company has confirmed eligibility
of an energy savings upgrade rebate; amount TBD.
Recommended Council Action: Approve Change Order #7 to Power Plus, Inc.
for LED Conversion for a Not-To-Exceed amount of $195,055 authorize the
Purchasing Manager to sign .
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda November 12, 2019 – Page 39 of 49
November 6, 2019
City of Meridian/ Parks and Recreation
33 E. Broadway Ave.
Meridian, Idaho 83642
Attn: Mike Barton
Re: New LED lights for Softball Fields at South Meridian Park-REVISED
Power Plus, Inc. is pleased to quote the electrical scope of work for the above-mentioned project as per the bid
documents and correspondence we have received.
Our quote includes all required labor, materials, sales tax, and electrical items as described.
· New Lights/ Sales Tax $ 155,814.70
· Installation $ 44,750.00
· Performance Bond $ 4,490.00
· Credit for HID lights <$ 10,000.00>
Our price does not include allowances, surveying, excavation, landscaping, cutting, patching, painting, concrete,
asphalt, temporary power/lighting, communication system, security system, door controls, audio visual system,
fire alarm system, nurse call system, mechanical controls/piping, lightning protection, I&C, short circuit
coordination study, electrical performance testing, arc flash study/labels, design/engineering fees, coordination
drawings, utility fees, portable toilets, dumpsters, abnormal material cost fluctuations, or any impacts from
adverse weather conditions.
Note - ILS has confirmed that the new LED lighting will qualify for a IPCO rebate.
Our price is based on regular working hours. Overtime is excluded.
Quoted price will expire in thirty days.
If you have any questions please contact me at 208-323-1506 .
Respectfully Submitted,
D.E. Krishnek
Dan Krishnek
dkrishnek@pwrplusinc.com
Idaho Contractors License 14995C -Idaho Public Works No. 10947-U-1-4 (16000)-Idaho Registration RCE-3894-Oregon Electrical Contractor C1143-Oregon CCB 134715
Meridian City Council Meeting Agenda November 12, 2019 – Page 40 of 49
E IDIAN*DAHO--
CITY COUNCIL
WORK SESSION AGENDA
November 12, 2019
Agenda Item Number: 6 D
Item Title: Human Resources: New City Compensation Policies
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 6.D.
Presenter: Crystal Ritchie
Estimated Time f or P resentation: 10
Title of I tem - Human Resources: New C ity C ompensation P olicies
Adopting new compensation policies related to recent C ity C ouncil approvals
AT TAC HM E NT S:
Description Type Upload D ate
P aid P arental L eave Policy Cover Memo 11/8/2019
P aid P arental L eave Procedures Cover Memo 11/8/2019
Compensation Program Cover Memo 11/8/2019
Meridian City Council Meeting Agenda November 12, 2019 – Page 41 of 49
1
Adoption Date: 11/2019
Paid Parental Leave (PPL)
Purpose:
The City recognizes that it is in a unique position to be a model for other government organizations.
As such, in an effort to provide an opportunity for parents to bond and welcome a new child to their
family, the City offers paid parental leave.
Parental leave is available to regular, full-time employees, regardless of gender.
Definition:
Parental leave refers to paid time off following the birth of an employee’s natural child or the legal
placement of a child with an employee for the purposes of adoption. The maximum amount of paid
parental leave is two (2) consecutive calendar weeks.
Eligibility:
I. Coverage and Eligibility: An employee’s eligibility for Paid Parental Leave shall be made based
on the employee’s months of service and hours of work as of the date of the qualifying life
event. Employees who become parents via birth, adoption are considered Eligible Employees
if:
A. Employee is classified as Regular Full Time.
B. Employee must be eligible for Family and Medical Leave (FMLA) by being in pay status
for at least 1,250 hours in the previous 12-month period.
Eligibility determinations are made as of the date that the child is born or placed via
adoption.
If both parents are Eligible Employees, each may receive Paid Parental Leave.
Both parents may take their leave simultaneously or at different times within
the first thirty (30) days of their leave.
City of Meridian
Standard Operating Policy
4.11
Meridian City Council Meeting Agenda November 12, 2019 – Page 42 of 49
2
Adoption Date: 11/2019
II. Certification of Eligibility for Parental Leave:
Eligible Employees shall be required to certify that they will use Paid Parental Leave
to give birth to a child or will use Paid Parental Leave to care for or bond with a child.
Employees may be required to submit documentation (if applicable). Official documents may
include but not limited to:
Qualifying Event Acceptable Documentation
Adoption • Adoption Order
• Proof of Placement
Birth • Birth Certificate or Report of Birth
• Custody Order
• Proof of Placement
Documents provided must show the date of birth or date of placement, if
placement was other than the date of birth. The name of the legal parent must
appear on the birth certificate, a legal document establishing paternity or a legal
document establishing adoption.
Meridian City Council Meeting Agenda November 12, 2019 – Page 43 of 49
1
Adoption Date: 11/2019
Paid Parental Leave (PPL)
Purpose:
To outline the roles and responsibilities of employees interested in utilizing Paid Parental Leave as
well as the City’s responsibilities to administer this benefit. This benefit will be in effect for births or
adoptions occurring on or after October 1, 2019.
Procedures and Related Information:
I. Compensation: Each week of Paid Parental Leave will be compensated at 100% of the
employee’s regular, straight-time weekly pay (to exclude shift differential, premium
pay, or overtime).
II. Leave Amount:
A. Eligible Employees shall receive: Two (2) weeks Paid Parental Leave to care for and
bond with a newborn or adopted child.
III. Qualifying Event: Birth of newborn or child under the age of eighteen (18) newly placed for
adoption.
IV. Leave Usage:
For employees to bond with a newborn or child under the age of eighteen (18) newly placed
for adoption.
Eligible Employees shall receive:
A. Paid Parental Leave may be used only once for a Qualifying Event within a
twelve-month period. The fact that a multiple birth or adoption (e.g., the birth
of twins or adoption of siblings) does not increase the total amount of Paid
Parental Leave granted for that event.
B. Paid Parental Leave shall not accrue or be donated to another employee.
C. Eligible Employees must use Paid Parental Leave in one continuous period with in the
first thirty (30) days of their established leave period.
D. Eligible Employees may not use accrued sick leave or vacation leave in lieu of
Paid Parental Leave during the approval Paid Parental Leave period.
City of Meridian
Standard Operating Procedures
4.11
Meridian City Council Meeting Agenda November 12, 2019 – Page 44 of 49
2
Adoption Date: 11/2019
E. Paid Parental Leave shall not be counted against or deducted from the Eligible
Employee’s accrued leave balances.
F. Eligible Employees will continue to accrue applicable sick and vacation leave
while using Paid Parental Leave.
G. Unused Paid Parental Leave is not compensable if an employee separates from
employment with the City of Meridian or moves to a non-covered position.
H. Unused Paid Parental Leave is forfeited.
I. Leave usage must be recorded in same required increments as all other time.
J. If the employee requires leave before the actual birth or adoption due to
medical reasons or to fulfill legal adoption obligations, other available leave
balances shall be utilized in accordance with the agency leave policy. Paid
Parental leave shall not be used prior to the qualifying event.
V. Family and Medical Leave Act (FMLA):
A. Paid Parental Leave runs concurrently with Family and Medical Leave (FMLA), as
applicable.
B. Employees using Paid Parental Leave are afforded the remaining job protection under
FMLA for an absence up to a total of twelve (12) weeks. They may charge personal
leave or take leave without pay to cover any additional absence.
C. If an employee becomes eligible for FMLA while on Paid Parental Leave, the
employee must apply for and use FMLA and the leave runs concurrently with
FMLA.
D. For any questions regarding FMLA, refer to Standard Operating Policy 4.4 Family and
Medical Leave, or contact Human Resources.
VI. Employee Responsibility:
A. Shall be required to comply with City of Meridian leave policies, absent
unusual circumstances.
B. Must submit the requested certification of eligibility documents in order to
receive Paid Parental Leave within thirty (30) days of the birth or adoption or
as soon as it becomes available.
C. Shall be required to submit documentation providing that they will use Paid
Parental Leave for a Qualifying Event. City of Meridian may take appropriate
Meridian City Council Meeting Agenda November 12, 2019 – Page 45 of 49
3
Adoption Date: 11/2019
action if there is evidence that the employee fraudulently requested, used, or
otherwise abused Paid Parental Leave. This action may include revoking
approval and disciplinary action up to and including termination.
VII. City Responsibility:
A. Upon receiving a request for Paid Parental Leave and documentation of the
birth or placement for adoption, the City must notify the employee of his or
her eligibility status within five (5) business days.
B. Provide required documentation to employees for completion of the
certification process.
C. Develop and disseminate guidelines on the administration of Paid Parental
Leave to include how this leave interacts with FMLA and other leave as
applicable.
D. Ensure employees, management and staff receive information about and
understand the obligations and rights contained in Paid Parental Leave Policy.
E. Initiate any additional steps necessary to provide guidance in administering Paid
Parental Leave.
Meridian City Council Meeting Agenda November 12, 2019 – Page 46 of 49
1
Adoption Date:xx/xxxx Revision Date: 11/2019
Compensation Program
Purpose:
To set forth the City’s policy providing for consistent administration of the City’s compensation program
and movement of an employee from position to position (i.e., promotion, transfer, demotion, etc.).
Policy:
The City has developed and supports a pay-for-performance compensation program for all non-
represented employees. The Compensation Program Standard Operating Procedures provide guidelines
related to the administration of the compensation program for department directors and other
managers. Represented employees should refer to the current collective labor agreement for
information regarding their compensation structure and policies.
Authority & Responsibility:
Human Resources shall oversee the administration of the compensation program and shall ensure it is
adjusted and up-to-date at all times. Department directors or their designees are responsible for
managing the implementation of the program according to performance and budgetary guidelines. The
Mayor and City Council are responsible for approving the annual compensation budget for appropriate
adjustments and performance increases within budgetary constraints and guidelines.
City of Meridian
Standard Operating Policy
Number 3.4
Meridian City Council Meeting Agenda November 12, 2019 – Page 47 of 49
EIDIANC--
DAHJ
CITY COUNCIL
WORK SESSION AGENDA
November 12, 2019
Agenda Item Number: 6 E
Item Title: Resolution 19-2175
A Resolution of the Mayor and City Council of the City of
Meridian to Amend the City of Meridian Standard Operating
Policy and Procedure Manual by Amending Policy 3.4 -
Compensation Program and by creating a new policy and
procedure 4.11 - Parental Leave Policy and Procedures
Meeting Notes:
Rf
I TEM SHEET
C ouncil Agenda I tem - 6.E .
Presenter:
Estimated Time f or P resentation: 5
Title of I tem - Resolution 19-2175: A Resolution Of T he M ayor And City Council Of T he City
Of M eridian To Amend T he C ity Of M eridian Standard Operating P olicy And P rocedure
M anual B y Amending Policy 3.4 – C ompensation P rogram And By C reating A New P olicy
And P rocedure 4.11 – P arental L eave P olicy And Procedures; And P roviding An E ffective
D ate. [Action Item]
AT TAC HM E NT S:
Description Type Upload D ate
Resolution Resolution 11/8/2019
Meridian City Council Meeting Agenda November 12, 2019 – Page 48 of 49
CITY OF MERIDIAN RESOLUTION NO. 19-2175
BY THE CITY COUNCIL: BERNT, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
MERIDIAN TO AMEND THE CITY OF MERIDIAN STANDARD OPERATING POLICY
AND PROCEDURE MANUAL BY AMENDING POLICY 3.4 — COMPENSATION
PROGRAM AND BY CREATING A NEW POLICY 4.11— PARENTAL LEAVE POLICY;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Council have authority over the operations, policies, and
procedures for the City of Meridian;
WHEREAS the City has previously approved a Standard Operating Policy and Procedures
Manual in 2002 for application to all employees of the City;
WHEREAS the City Council may amend the Manual from time to time as necessary to
incorporate changes as needed;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN, IDAHO AS FOLLOWS:
SECTION 1. The City of Meridian Standard Operating Policies and Procedures Manual
is hereby amended as to Policy 3.4 — Compensation Program and by creating a new Policy 4.11 —
Parental Leave Policy; copies of said policies and procedure is attached and incorporated by
reference as Exhibit "A".
SECTION 2. This Resolution shall be in full force and effect upon adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this lP day of
November, 2019.
APPROVED by the Mayor of the City of Meridian, Idaho, this day of November,
2019.
APPROVED:
�P°RATEDgG Mayor Tamm e Weerd
ATTEST: \�o° c�s�
Q4
By: Of o\
ohns it Jerk Iq�'
CITY OF MERIDIAN POLICY AND PROCEDURES MANUAL AMENDING POLICY 3.4 - COMPENSATION PROGRAM
AND CREATING POLICY 4.11 -PARENTAL LEAVE AND PROCEDURES
EIDIAN,?-�
�J
CITY COUNCIL
WORK SESSION AGENDA
November 12, 2019
Agenda Item Number: 7
Item Title: Executive Session Per Idaho Code 74-206(1)(F)
Meeting Notes: