2019 11-13PARK S & RE CRE ATION COMMISSION
RE G UL AR M E E T ING ~ AG E ND A
M eridian C ity Hall, Council Chambers, 33 E . Broadway Avenue, M eridian, Idaho
Wednesday, November 13, 2019 at 5:30 P M
M ission:
The Meridian Parks & Recreation Commission is a volunteer citizens' group that is created and empowered to
advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather
input from staff and other qualified personnel on issues relating to the creation and design of public parks and
open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related
matters to the Mayor and City Council.
1.Roll-Call Attendance
_____ J essica West, P resident _____ J o G reer
_____ Dom Gelsomino, Vice President _____ Michelle J ensen
_____ K eith Bevan _____ J ohn Nesmith
_____ J ennif er B obo _____ C reg Steele
_____ A bbey Hutchins
2.Adoption of the Agenda
3.Appr oval of the M inutes
a.October 9, 2019 Regular M eeting
J essica West, President 2 minutes
4.Announcements
a.C ommissioner Reappointments - Gelsomino, Bobo, Hutchins
J essica West, President 2 minutes
b.D ecember E lections for 2020 Commission L eadership
J essica West, President 5 minutes
c.B rainstorm F Y 2020 All-Commission Goals in D ecember
S teve S iddoway, MP R Director 5 minutes
d.Upcoming Events
S helly Houston, MP R Marketing Coordinator 5 minutes
e.M P R Commission F Y2019 Annual Report D ue in December
R achel Myers, MP R Administrative A ssistant
I I
5 minutes
Meridian Parks and Recreation Commission Meeting Agenda November 13, 2019 – Page 1 of 41
5.Old Business - NO NE
6.New B usiness
a.Ada C ounty P arks & Waterways Update
S cott K oberg, D irector 30 minutes
b.C itywide M aster M obility M ap
C aleb Hood, Meridian Planning D ivision
Manager
30 minutes
c.2019 T runk or T reat S pecial E vent Debr ief
R enee W hite, MP R Recreation Coordinator 15 minutes
d.D iscovery Park P hase 2 P rogramming & C onceptual D esign
D iscussion
Mike B arton, MP R P arks S uperintendent 30 minutes
7.Workshop - NO NE
8.Staff Reports
a.S teve S iddoway, M ike Barton, & Garrett White
MP R S taf f 15 minutes
9.Adjourn
Next Special M eeting: December 11, 2019 at 5:30 p.m. at L anark P arks
S hop
2019 All-C ommission Goals:
1. Support development of a connected pathway system across the City of
Meridian, with the F ive Mile Creek Pathway and the R ail-W ith-Trail P athway
as the top priorities.
2. Encourage coordination with the City of E agle to connect to the Boise
River G reenbelt and with neighboring communities f or additional regional
connections of our pathway systems.
3. Support construction and the grand opening of Discovery P ark.
4. Support construction of a shade structure solution at the K leiner Park
bandshell.
5. Engage other task forces, commissions, entities, and agencies through
workshops and other outreach f or partnership opportunities.
6. Pursue improved tools and opportunities to engage citizens and
stakeholders.
7. Support the planned improvements for bay 5 of the Homecourt.
8. Discuss progress on Goals and Objectives in the MP R Master Plan.
9. Continue to f oster greater C ommission involvement/presence in
community events.
10. Hold workshops during Commission meetings to address current issues.
11. Participate in the partnership with the Meridian A rts C ommission to add
theming and identity reinforcing art at Champion P ark and R enaissance
Meridian Parks and Recreation Commission Meeting Agenda November 13, 2019 – Page 2 of 41
Park.
12. Support the current ef f orts for A D A compliance repairs to ensure
accessibility of Meridian's park system.
All materials presented at public meetings shall become property of the C ity of Meridian.
Anyone desiring ac commodation for disabilities related to documents and/or hearing, please
contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian Parks and Recreation Commission Meeting Agenda November 13, 2019 – Page 3 of 41
I TEM SHEET
C ommission A genda I tem - 3.a.
Presenter: J essica West, P resident
Estimated Time for P resentation: 2 minutes
Title of I tem - October 9, 2019 Regular M eeting
C ouncil Notes:
AT TAC HM E NT S:
Description Type Upload D ate
10-9-19 MP R C Meeting Minutes with A ttachments Minutes 11/5/2019
RE V I E WE RS :
Department R eviewer Action D ate
P arks and Recreation Myers, R achel Approved 10/22/2019 - 10:54 A M
Meridian Parks and Recreation Commission Meeting Agenda November 13, 2019 – Page 4 of 41
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I TEM SHEET
C ommission A genda I tem - 8.a.
Presenter: M P R S taff
Estimated Time for P resentation: 15 minutes
Title of I tem - Steve S iddoway, M ike B arton, & Garrett White
C ouncil Notes:
AT TAC HM E NT S:
Description Type Upload D ate
November 2019 MP R Commission S taff Reports S taf f R eport 11/7/2019
RE V I E WE RS :
Department R eviewer Action D ate
P arks and Recreation Myers, R achel Approved 10/22/2019 - 11:08 A M
Meridian Parks and Recreation Commission Meeting Agenda November 13, 2019 – Page 34 of 41
Parks & Recreation Department Staff Reports November 13, 2019 Page 1 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting.
PARKS & RECREATION DEPARTMENT
STAFF REPORTS
November 13, 2019
Administration Division
Director’s Report:
STEVE SIDDOWAY
(Please note, a verbal report will be provided at the November 13, 2019 MPR
Commission Meeting.)
Parks Division
Parks Superintendent Report:
MIKE BARTON
(Please note, a verbal report will be provided at the November 13, 2019 MPR
Commission Meeting.)
City Arborist’s Report:
ELROY HUFF
1. Fuller Park – In mid-October, there was a microburst that came through Fuller
Park. Five trees were damaged and had to be removed. One was a large
Poplar/cottonwood tree, which was 50 feet tall. The whole root plate came up
when the tree went down. It took a lot of work to clean up the area. It must
have been a hard burst of wind because the tree was well rooted and still fell
over.
Meridian Parks and Recreation Commission Meeting Agenda November 13, 2019 – Page 35 of 41
Parks & Recreation Department Staff Reports November 13, 2019 Page 2 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting.
2. Kleiner Arboretum – A few new other additions for this fall are the Swift Silver
Fir, Western Juniper, and a Pinyon Pine, which has had trouble getting
established in Kleiner Park.
3. Tree Pruning 2019-2020 – Tree pruning has already begun. City Hall was
completed last week. The next one will be the first half of Fuller Park and then
other sites from there.
4. City Christmas Tree for 2019 – The tree will be transported to Generations
Plaza next Tuesday, November 12, 2019. This is a nice Big Blue Spruce.
Pathways Project Manager’s Report:
KIM WARREN
1. Fairview Avenue Connection – We received a revised scope of work from the
design consultant (The Land Group). We initiated contract documents. We
issued a notice to proceed with the project design. The consultant has
completed additional work on the topographic survey and has begun initial
design.
2. Rail-With-Trail Pathway – Staff contacted owners between 2nd and 3rd Streets
to obtain permission to survey the proposed pathway alignment for review and
potential approval. Staff has prepared graphic exhibits for the needed
easements for the proposed pathway extension west of 8th street. We are
currently in the process of sending out/following up with property owners to
discuss potential easement purchases. No word yet on the land trade with
FOCAF. I am working on a standard valuation process with Legal for easement
purchases.
3. South Slough Pathway – The Chamberlain Estates HOA was not available to
meet with staff in October. The current plan is to request a non-standard
meeting time to get a yea/nay from the HOA in order to proceed with project—
or not. Staff is currently conducting research into land values and other
logistics.
4. E. James Court Pathway – We met with ACHD staff to discuss curb ramps on E.
James Court and reach a solution that met regulatory requirements while still
working within the ROW the City has obtained to date for this project. An
updated plan set has been submitted to ACHD for approval. The consultant has
revised the final easement needed at the corner of James Court and Meridian
Road (to reflect the widening of Meridian Road), and we are working to
connect with the legal representative for this project.
Meridian Parks and Recreation Commission Meeting Agenda November 13, 2019 – Page 36 of 41
Parks & Recreation Department Staff Reports November 13, 2019 Page 3 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting.
5. Pine Avenue Rest Stop – A construction plan for this project was submitted to
ACHD for a license agreement. In the meantime, we’ve scheduled a meeting
with a contractor to discuss the project and solicit a bid for concrete work.
The plan is to break ground soon as we have a signed license agreement with
ACHD, as weather permits.
6. Ten Mile Trailhub – This roadway project is out to bid. Staff received a
construction cost estimate from ACHD. We continue to coordinate the project
design of the trailhead (non-roadway) elements with our landscape
architectural consultant. We are aiming for 95% plans before the end of
calendar year with the intent to bid this portion of the work in fall of 2020.
Recreation Division
Recreation Manager’s Report:
GARRETT WHITE
1. Arts and Culture Coordinator – I have reviewed several applications and have
narrowed it down to 12 applicants at which time will start the interview
process. We are hoping to have this position filled by the end of November or
early December.
2. Field/Event Scheduling – Field and Event applications have been sent out and
are being received daily. All field applications are due November 15th. Special
events are due 30 to 60 days prior to the event date.
3. Projects
Homecourt Renovations – Renovations are going well and are on track to be
completed with a few days. The carpet should be installed by the end of
the week or early next week. ADA Compliant drinking fountains will be
installed this week or next as well.
4. Invoicing – With the help of Jeannette Sanchez, all invoices have been sent
out.
5. Park Concessions – I have been reviewing the contracts with each
concessionaire, and no updates are needed for next year in regards to the
contracts. I am working with Central District Health to get Discovery Park
concessions licensed.
Meridian Parks and Recreation Commission Meeting Agenda November 13, 2019 – Page 37 of 41
Parks & Recreation Department Staff Reports November 13, 2019 Page 4 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting.
6. Staff Evaluations – All staff that needed evaluations have been evaluated.
Vicki Wagner will be up for her annual evaluation this month.
7. Community Center RFP – We meet weekly on project updates. I have also met
internally with staff to determine if the space and size of space proposed in the
RFP is what we will need.
8. Agreements – I have been working with Steve Siddoway and Mike Barton in
regards to the Fuller Park agreement with Meridian Youth Baseball and the
agreement regarding the West Ada School District.
Homecourt Facility Manager’s Report:
JAKE GARRO
1. Homecourt Renovations - In addition to the front desk area and the bathrooms
being complete, the floor in Bay 5 has been put in place as of November 5.
Next steps in the area included the following:
The new floor will be scrubbed/cleaned. After the floor is
scrubbed/cleaned, it has to sit for 7–10 days.
Upon the floor being cleaned, it will be striped with 2 pickleball courts
and 1 volleyball court.
2. Scheduling of Facility – I am working with community athletic groups in
scheduling court space for practice and game times. Local AAU groups
continue to use the facility on a regular basis during the week. Treasure Valley
YMCA basketball is set to begin games the end of October through December
each Saturday. The facility is open to the public for open court time Tuesday
through Sunday, and the Meridian Parks and Recreation Adult Sports league
hosts activities in the facility Monday through Thursday evenings.
3. Staff – I am looking forward to having all 6 part-time positions filled here at the
facility. I am hopeful our 6th part-time staff member will be working by mid-
November.
4. Back Maintenance Room & Storage Area – I am working with Varsity cleaning
service to get this area free of old materials that are not being used. I am
working to free this area of clutter, ease access, and find items when needed.
Recreation Coordinators’ Report:
RENEE WHITE
Meridian Parks and Recreation Commission Meeting Agenda November 13, 2019 – Page 38 of 41
Parks & Recreation Department Staff Reports November 13, 2019 Page 5 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting.
1. Mayor’s Youth Advisory Council/TAC/Trunk or Treat – Trunk or Treat was
Thursday, October 24. The event was once again hosted in downtown Meridian
between Idaho Avenue and 2nd Street. The number of trunks hovered around
the same amount as the last couple of years—90.
We extended the footprint to include Broadway from Main to 2nd Street.
Trunks were parked every other space, which worked perfectly to spread out
the crowds. We also offered a location for games for businesses that wanted to
spend a little more time engaging with the treaters and their families. We
created an event map for the general public to help identify the location of the
food trucks, restrooms, first aid, and lost kids station. The map was shared
online and had more than 10,000 views. It was also shared on our website.
Participants were encouraged to enter from multiple locations which was very
effective in dealing with the lines from last year. At peak times, guests maybe
waited 20 minutes to enter. Good weather and no school the next day both
contribute to the extraordinary attendance.
The event supports the Meridian Food Bank to collect food and cash donations.
The community contributed 419 lbs. of food and $135. If you have not seen the
photos, I encourage you to visit our Facebook page.
2. Christmas in Meridian - The Christmas Committee is busy planning for this
year’s festivities which take place on Friday, December 6 through December
14.
Winter Lights Parade / Tree Lighting & Candy Cane Fun Run – Friday,
December 6
Twilight Christmas Market – Wednesday, December 11
Children’s Winterland Festival – Saturday, December 14
Downtown Business Decorating Contest – Throughout December
JENNA FLETCHER
1. 2019 Fall Classes – Fall classes are in full swing. Numbers have been looking
great.
2. 2020 Winter/Spring Activity Guide – I am sending in the first draft to the
Idaho Press Tribune on November 5th. New classes include fashion sketching for
teens, inclusive dance class, paint-your-own-skateboard deck, cookie
decorating, mirror glass cake, and many more. I am starting to input guide
information into Rec 1.
The Winter Guide will come out December 9, with registrations starting
on the same day.
Guide dates will run December 30, 2019 through May 15, 2020.
Meridian Parks and Recreation Commission Meeting Agenda November 13, 2019 – Page 39 of 41
Parks & Recreation Department Staff Reports November 13, 2019 Page 6 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting.
3. Class Spacing Needs – I met with Community Center contractors, and many of
them will be moving their classes over to the Homecourt starting in January.
Bigger space means they can increase their maximum number of students in
their classes.
4. Maternity Leave – I am getting ready to go on maternity leave. I am meeting
with Garrett White and Jake Garro to discuss where my job responsibilities will
go while I am away.
MAGGIE COMBS
1. 2019 Fall Sports – Volleyball and Basketball are underway and closing in on the
end of the end-of-season tournaments. Flag Football is almost done and will
have an end-of-season tournament starting the beginning of November.
2. 2020 Winter Sports – League registration is currently open and getting
underway for Volleyball and Basketball leagues. Registration closes on
December 6, 2019 and play beginning in January.
3. 2019 9th Annual Winter Volleyball Holiday Classic Tournament – The 9th
annual tournament took place last Saturday, November 2, 2019 at the Meridian
Homecourt. We had our first donations bake sale during the tournament which
helped bring in more funds to help the youth in the local Meridian community—
over $750 combined from the bake sale and raffle. All proceeds from the
tournament will go to the Meridian Head Start Program to help make a few
Christmas mornings a little brighter. We are looking forward to the annual
shopping event on December 2.
Volunteer Program Coordinator’s Report:
CHELSEA CANTRELL
1. Trunk or Treat – This event had 38 volunteers participate, providing 87 hours
of service.
2. 3rd Grade Tours –Three of our outstanding volunteers provided 33 tours of City
Hall in the months of September and October. This served roughly 928
students. These tours educate students on the history of Meridian and City Hall.
3. Winter Volleyball Holiday Classic Tournament - This tournament benefits 50-
70 underprivileged children in Meridian, providing them Christmas gifts. This
year we asked volunteers to donate baked goods that we could accept
donations in exchange for. We had 16 volunteers bake and donate goods for
Meridian Parks and Recreation Commission Meeting Agenda November 13, 2019 – Page 40 of 41
Parks & Recreation Department Staff Reports November 13, 2019 Page 7 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting.
this event. We also had 7 volunteers donate their time to be at the event and
help with the bake sale and raffle table.
4. Volunteer Hours - As of October 31, 2019 we have had 5491.25 volunteer hours
benefitting City Hall, parks, and events.
5. Upcoming Volunteer Opportunities – Opportunities include the Winter Lights
Parade, Children’s Winterland Festival, Christmas Gift Wrapping, Santa Letters,
and much more!
Meridian Parks and Recreation Commission Meeting Agenda November 13, 2019 – Page 41 of 41