2019-10-15 Work Session
C I T Y C OUNC I L W OR K
SESSI ON A GENDA
C ity Council Chamber s
33 E ast B roadway Avenue
M er idian, I daho
Tuesday, O ctober 15, 2019 at 4:30 P M
1. Roll-C all Attendance
X A nne L ittle R oberts X J oe Borton
X Ty P almer X Treg B ernt
Genesis Milam L uke Cavener
X Mayor Tammy de Weerd
2. Adoption of Agenda – Adopted as Noted
3. Consent Agenda [Action Item] – Approved
A. Approve M inutes of O ctober 8, 2019 C ity Council Work S ession
B. Approve M inutes of O ctober 8, 2019 C ity Council Regular M eeting
C. F inal P lat for S ummer wood E states S ubdivision (H-2019-0093) by
WHP acific, I nc., L ocated at 4202 and 4052 W. D aphne S t.
D. F inal Order for C herry B lossom (H-2019-0064) by D oug J ayo, J ayo
L and D evelopment C ompany, LLC, L ocated at 615 W. Cherry Ln.
E. F inal O rder for G ander C r eek North No. 1 (H-2019-0096) by Trilogy
Idaho, L ocated on the S outh S ide of W. M c M illan Rd., 1/4 mile West
of N. M c D ermott Rd.
F. F indings of F act, C onclusions of L aw for Adera (H-2019-0092) by
Chad O lsen, L ocated at 1680 W. Ustick Rd.
G. D evelopment Agreement for Verona (J ackson F ood S tor es) (H-
2019-0070) with J ackson F ood S tor es, Inc., L ocated at 4870 N. Ten
M ile Rd.
H. Approval of Purchase O rder #20-0052 to F erguson E nterpr ises for
F Y 20 New and Replacement Water M eters and M eter E quipment
for the Not-to-E xceed Amount of $823,322.00
I. Approval of Purchase O rder to M otorola for P olice M obile Radios
for the Not-to-E xceed amount of $794,698.27
J. Approval of Purchase O rder #20-0048 to USSS O A for F Y 20 Adult
S por ts O fficials for the Not-to-E xceed Amount of $52,400.00
K. Awar d of C hange O r der No. 9 to T he E wing C ompany, Inc. for the
“WRRF Headworks E xpansion” P roject for a Not-To-E xceed
Amount of $117,796.04
L. Approval of AI A G 701 C hange O rder 2 for “F ir e S tation 6
Construction ” to ESI for a Not-To-E xceed amount of $37,678.60.00
$23,004.76 (corrected)
M. Approval of Progr am Year 19 C ommunity D evelopment B lock
G rant S ubr ecipient Agr eements
N. Resolution 19-2168: A Resolution Re-Appointing S teven Cory to
S eat 4 and M egan L ar son to S eat 5 to the M er idian Solid Waste
Advisory Commission
O. AP I nvoices for P ayment - 10/09/19 - $160,043.36 S pecial
P. AP I nvoices for P ayment - 10/11/19 - $25,711.50
Q. AP I nvoices for P ayment - 10/16/19 - $3,585,343.70
4. Items M oved F rom the C onsent Agenda
5. D epar tment / Commission Repor ts
A. P ublic Works Annual Update
B. P arks and Recr eation D epartment: T hird Addendum to Agreement
for D evelopment and J oint Use of Heroes P ark and M emor andum
of Agreement for P arking L ot E xpansion at Her oes P ar k [Action
Item] – Approved
6. E xecutive S ession per Idaho S tate C ode 74-206(1)(f) To communicate
with legal counsel for the public agency to discuss the legal
r amifications of and legal options for pending litigation, or controversies
not yet being litigated but imminently likely to be litigated
In to Executive Session at 5:41 PM
Out of Executive Session at 6:04 PM
Meeting Adjourned at 6:04 PM
Meridian City Council Work Session October 15, 2019.
A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday, October
15, 2019, by Mayor Tammy de Weerd.
Members Present: Tammy de Weerd, Joe Borton, Ty Palmer, Anne Little Roberts and
Treg Bernt.
Members Absent: Genesis Milam and Luke Cavener.
Also Present: Chris Johnson, Bill Nary, Warren Stewart, Mark Ford, Jeff Lavey, Joe
Bongiorno, Dale Bolthouse and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X__ Anne Little Roberts X _ _Joe Borton
X__ Ty Palmer X__ Treg Bernt
______Genesis Milam ______Lucas Cavener
__X__ Mayor Tammy de Weerd
De Weerd: Okay. Welcome to our City Council work session. We appreciate seeing our
Public Works team out there in the audience. For the record it is Tuesday, October 15th.
It's 4:30. We will start with roll call attendance, Mr. Clerk.
Item 2: Adoption of Agenda
De Weerd: Item No. 2 is adoption of the agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: We have a correction, at least on the public's published agenda Item L. The
correct amount for that agenda item is $23,000.76.
De Weerd: Is that exact?
Borton: Exact.
De Weerd: Sorry.
Borton: Seventy-six cents. With that amendment I move we adopt the agenda.
Little Roberts: Second.
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De Weerd: I have a motion and a second. All those in favor say aye. All ayes. Motion
carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
Item 3: Consent Agenda [Action Item]
A. Approve Minutes of October 8, 2019 City Council Work Session
B. Approve Minutes of October 8, 2019 City Council Regular
Meeting
C. Final Plat for Summerwood Estates Subdivision (H-2019-0093)
by WHPacific, Inc., Located at 4202 and 4052 W. Daphne St.
D. Final Order for Cherry Blossom (H-2019-0064) by Doug Jayo,
Jayo Land Development Company, LLC, Located at 615 W.
Cherry Ln.
E. Final Order for Gander Creek North No. 1 (H-2019-0096) by
Trilogy Idaho, Located on the South Side of W. McMillan Rd., 1/4
mile West of N. McDermott Rd.
F. Findings of Fact, Conclusions of Law for Adera (H-2019-0092)
by Chad Olsen, Located at 1680 W. Ustick Rd.
G. Development Agreement for Verona (Jackson Food Stores)
(H2019-0070) with Jackson Food Stores, Inc., Located at 4870 N.
Ten Mile Rd.
H. Approval of Purchase Order #20-0052 to Ferguson Enterprises
for FY20 New and Replacement Water Meters and Meter
Equipment for the Not-to-Exceed Amount of $823,322.00
I. Approval of Purchase Order to Motorola for Police Mobile
Radios for the Not-to-Exceed amount of $794,698.27
J. Approval of Purchase Order #20-0048 to USSSOA for FY20 Adult
Sports Officials for the Not-to-Exceed Amount of $52,400.00
K. Award of Change Order No. 9 to The Ewing Company, Inc. for
the WRRF Headworks Expansion” Project for a Not-To-Exceed
Amount of $117,796.04
L. Approval of AIA G701 Change Order 2 for “Fire Station 6
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Construction” to ESI for a Not-To-Exceed amount of
$37,678.60.00 - 23,004.76 (corrected)
M. Approval of Program Year 19 Community Development Block
Grant Subrecipient Agreements
N. Resolution 19-2168: A Resolution Re-Appointing Steven Cory to
Seat 4 and Megan Larson to Seat 5 to the Meridian Solid Waste
Advisory Commission
O. AP Invoices for Payment - 10/09/19 - $160,043.36 Special
P. AP Invoices for Payment - 10/11/19 - $25,711.50
Q. AP Invoices for Payment - 10/16/19 - $3,585,343.70
De Weerd: Item 3 is our Consent Agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I move we approve the Consent Agenda with that amendment on the 3-L and for
the Mayor to sign and the Clerk to attest.
Little Roberts: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. If there is no
questions, Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, absent; Cavener, absent; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
Item 4: Items Moved From the Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 5: Department / Commission Reports
A. Public Works Annual Update
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De Weerd: So, we will get right into our Department Reports with our Public Works annual
update. And welcome to the stage, Dale Bolthouse.
Bolthouse: Thank you, Mayor. I don't know if I'm going to need these or not. Glasses
here, so -- thank you and I look forward to the opportunity to take the next few minutes
here time and share a little bit about what's going on with the Public Works Department.
One of the -- one of the things about doing your update in advance of the annual
performance evaluations is you get an opportunity to kind of selectively convince some
to join you in the audience and so we are -- thank you, team, for -- for sitting back there.
Actually, I have told them that with the first question I'm bailing out to the subject matter
experts. So, they do have a -- they do have a role here to -- in today to pay attention and
know what's going on. So, we are going to hopefully take, you know, maybe the next 30
minutes or so and talk a little bit about Public Works and what we have been doing and
some of the things that are kind of driving our world. This -- this first photo I just wanted
to point out that we have our water superintendent Dennis Teller teaching one of the
classes of third graders as they come through. We love doing that every year and it's no
small task. We actually teach 64 classes and over 1,600 youngsters on exactly what
Public Works is. So, by -- by doing that we -- we learn our ourselves on what to do. We
are going to walk through this a little differently than what we have I think in the past few
years. We have always kind of taken a department-by-department approach and we have
marched various members of our staff up here to share what's going on and we decided
this year to kind of turn it around a little bit and so what we are going to do is kind of walk
you through what we think are some of the key guiding operational objectives of our
department and, unfortunately, that means you get to listen to me and only me for
probably the next 30 minutes or so. So, bear with me, I will try to walk us through. But
we have got -- we have got a lot of fun things going on and so this will be kind of the
format in which we move through those. Before we dig in, though, what would it be
without some kind of fun facts and figures. I know that you guys are running out of
material at cocktail parties and other important events happening around the city. So, if
you -- if you take a look here, you know, some of the ways that we measure growth is,
you know, in orders of magnitude. So, we have got, as you can see, some 600 miles plus
of water main that we have in our city. We are approaching 38,000 water accounts this
year. Three point two billion gallons of water produced and I did a little calculation here
and that would be the equivalent of taking and filling and emptying the iconic Meridian
tower 6,400 times a year. So, if that helps you get a little scale around that. We are
averaging about 9.9 million gallons a day that we -- we produce and deliver on. The
sewer side you see we are approaching about 500 miles of main. Customer information
is something similar. Thirty-two miles added in the last year and a half. So, it's -- we are
adding to that total pretty quickly. There again we grew about 167 million gallons over
last year and to just add some -- some perspective, that's about 4,700 Olympic sized
swimming pools that we processed in the -- in the last year. So, a few fun things
associated with growing. And our first category is supporting growth. We want to highlight
some examples of what's going on for those areas. This is not a complete list and that's
in everybody's benefit this afternoon. So, want to talk about a couple of the -- of the key
projects that are in progress right now or recently committed -- completed. Two of them
are very significant that you have been a part of and been able to be out there. One is
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the head works. That project's completed. It's up and running and serving us well. The
second is the first phase of our capacity expansion, which largely focuses on the hydraulic
aspect of -- of waste treatment. That's going to be up running in the next 60 days. So,
we are approaching commissioning in early November and coming online in December.
Both of those projects really do a great job of setting kind of a superstructure foundation
of that facility and will allow us to incrementally grow on that investment over the next
many years as we continue to build out our city. It also plays a very critical role in our
permit compliance. So, big, big efforts that are coming to fruition there. We have also
got a couple of other projects that are included in this and that is the Linder Road sewer
trunk line. That completes in April of this coming year and kind of finalizes our
commitment for the south Meridian growth and annexation area, as well as some pretty
significant upgrades to our Black Cat lift stations, which will allow those to continue to
handle the larger capacity. Looking ahead a little bit, we have got a couple of projects to
highlight here for you. One is the digestion process. So, we have been focusing a lot on
the hydraulic aspects of the plant and now it's time to kind of move over and look at our
processing solids. So, we will design and construct over the next couple of years another
digester for the solid stream side of the plant and that's going to be approximately a ten
million dollar investment once it's completed. Also we are starting our initial planning
efforts, it's in our master plan, but the McDermott trunk sewer project, which takes a large
main line from roughly McMillan all the way down to Highway 84, is a phased in project
that starts here in '24 with design and, then, subsequently design and build sections on
through the end of the decade where that trunk line will be completed. That project is
extremely critical for the city's ability to grow and serve the western side of our boundary,
as well as the whole southwestern plateau in the city. So, a big, big project that is on the
horizon and getting quite a bit of an attention already by the team.
De Weerd: That's a fantastic picture. It really shows a lot and the depth and complexity
just in one picture.
Bolthouse: Just in the -- in the sewer there.
De Weerd: Yeah. Uh-huh.
Bolthouse: Yeah. We have a -- you know, as we -- as we have to extend further and
further we have a number of deep sewer services that -- that are critical to our operation.
On the water side, obviously, a lot of activity there. Typically our growth comes in the
areas of supply wells and reservoirs and distribution system and -- and, obviously, that's
no different right now. We have recently completed and brought online three new wells
in our growth areas and we have three more wells that are planned in the ten year CFP
window. Also we are -- we have visibility of our next reservoir. That's out about eight
years and is currently planned for the use to serving the western side of the city. Also on
the water growth side we have got the completion of a mainline extension down on Linder
and that Victory-Ten Mile area and -- and what's that, Treg? It's -- if I understood, 23,290
feet are being added as part of that product. Thank you for the question. So, anyhow --
so we have --
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De Weerd: Great question. It was. Good job.
Bolthouse: So, we have -- we have a lot of -- a lot of activity there. One of the -- one of
the things that -- that has a significant influence -- and I wanted to share this with you.
This happens to be a map -- a map of a lot of the projects that we have going around the
city, but I direct you to the purple sections. Those are the ITD and ACHD projects that
likely will have some influence on our ability to either adjust or upgrade or improve our
water and sewer mainline systems and there is a number of them. There is -- there is
actually 48 projects in the -- in the plan where roadwork will give us those opportunities
to make those improvements. So, partnering with them, understanding what they are
doing, is very important to -- to us on our planning side of the -- of the picture here. If you
take all of those projects and add them up and the others that are in our portfolio, we have
roughly 72 million dollars that we are planning to spend as identified in our ten year CFP
that was recently completed. So, that's from FY-21 to FY-30 and that represents about
40 percent or so of the total CFP spending is supporting growth in our city. So, not
insignificant by any stretch of the mean -- of the sense. One of our other primary guiding
objectives is certainly meeting regulatory requirements and that -- as you're well aware
we are highly regulated by DEQ, EPA, state of Idaho and just about anybody else that
has a license out there and can -- can carry -- carry the day with us. So, anyway, we want
to take you through some of the major things that are happening on that front. Believe it
or not, the -- on the wastewater side we have already completed our second year of the
new NPDES permit and are well into our third year. That's a five year compliance permit
and I am very proud of the wastewater team and their efforts and can -- can tell you today
that we have no notice of noncompliance against that permit. So, an excellent job by that
team as we move forward on that effort. The state continues to transition from the federal
control to state control over the NPDES and discharge permit systems, so it's now
referred to as the Idaho -- IPDES program and they are also taking over compliance. So,
we are still looking for I guess an elevated oversight into our operations and organization
as the state continues to make that transition. These things are -- are just constantly
evolving and to that end we have created within our department a permit planning team.
It's not too early to get started. There are some 40 to 45 permits that are outstanding
around the state. We are watching those. They have issued a few on a draft basis. There
are actually no permits that had been completely issued, but our -- but this team is tasked
with keeping an eye on those, understanding what the key issues are across the state
and the landscape, those that are here in the valley, because we likely will see those in
our new permit, which now is less than three years away, we will have to file our
application for our new permit in a little over two years. So, a very strong effort by the
team to make sure that we are aware of what's going on, we are available to comment
on them and make sure that Meridian's interests are well represented in the -- in the
permitting process. Another important project from a regulatory standpoint that you have
approved us to initiate and that is the side stream phosphorus project. We have got to
get that material out of our process stream and that's going to be critical for us meeting
the final limits on -- on phosphorus. A couple other items that are a little bit further out,
but -- but are -- but are right around the corner. You know, once we -- once we get our
current capacity expansion project up, running, and fully commissioned, we turn our
sights to the old facility and retrofitting it and it's largely going to enable us to have the
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processing capacity. So, the loading that's coming with the new hydraulic volume is what
we need to focus on next and that's referred to as that phase two process capacity and
that actually starts in design in '21 and completes in '23 and that's another 18 million dollar
initiative and it's really that processing capability, that processing time, that will allow us
to drive our nutrient limits down to the level that they will need to be. Included right on
the heels of that project is the tertiary filtration. So, we just can't get where we need to
be with biological processes and the final step will have to be a very complex filtration
effort to remove those final levels of constituents to meet our final permit. Those projects
come online and start design in FY-22 and we have to have them up and running by the
end of FY-25, so that we can confirm steady state operation and performance before our
'27 deadline for those permit requirements. I don't know why we stuck this work second
access on there, but that's an ongoing kind of thorn in the side, but we are working
diligently to still make every effort to secure a second entrance and emergency access
way into the facility as we continue to grow. We have got a primary path and we still
believe that that's going to be a possibility. So, that continues to be worked on as well.
On the water side equally proud. No noncompliance concerns in our water system as
they continue to get both federal and state regulation over them. So, great job by our
water department. We successfully navigated our way through the UCMR testing phase
one, which was done in May. You are familiar with the 50 or so constituents that we had
to test all of our supply wells and we came out of that in -- in very good shape. No health
advisories or anything of that nature were needed to be issued. So, great effort on that
front. We are also -- successfully completed design and are implementing our corrosion
control study, which is a regulatory requirement to make sure that our water does not
have a constituent or pH level that might create corrosion occurring, not only in our
distribution system, but in the homes of our -- and places of work of our constituents and
so that's a year long study that we are going to have to do and depending upon the results
of that we may have to do things like further filtration or water conditioning or something
like that to eliminate any corrosivity that's in it. So, stay tuned, we will keep you posted
on that. We are not anticipating any significant issue, but a 12 month test is actually what
will determine what next steps, if any, we have to take regarding corrosion control. If you
take the regulatory compliance areas that we talked about, add them all up, you can see
that that is also coincidentally a little over 70 million dollars in the ten year CFP, closer to
42 percent of the projected spending on those items that help us meet our regulatory
requirements. The next key area we wanted to share a few things with you on is improving
quality and -- and -- and our customer service. You have got some interesting photos
there from some water treatment. That's where those efforts really fall in -- in our opinion.
Although -- although we are blessed with good water supply, no water -- or not all water
is created equal and we do have a number of issues in our water supply that we have to
concern ourselves with and all of them are largely naturally occurring. We have -- we
have talked to death I think the manganese and the iron. We also have things like arsenic.
We have uranium. We have hydrogen sulfide. A number of those items can create both
regulatory and anesthetic kind of challenges for us. Adds a lot of complexity to what we
are doing and the water and engineering team here in the last six months or so are really
taking a deep dive down into water quality issues associated with each zone in our system
and in developing long-term strategies that will allow us to ensure a redundant high quality
supply of water that our customers demand. In support of that we have four water
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treatment facilities largely for iron and manganese that are on now -- online now. We
have one more coming on, which is Well 28, which is below BlackRock, which will help
that area and we actually have seven more water quality treatment facilities in our ten
year CFP. So, a lot of effort to make sure that we can supply quality water to our
customers. Facilitating that is the ongoing flushing program, which is largely becoming
directional -- unidirectional in nature and we can go out and hit targeted areas. We have
seen a pretty significant reduction in the occurrences of complaints associated with
discolored water or sediment and a lot of this effort has been I think -- you know, it's paying
dividends. AMI, which is the automatic meter infrastructure project that we are getting
and gaining quite a bit of experience with our census meter efforts is -- is likely to be a
substantial tool for us down the road here from a diagnostic standpoint from a
consumption standpoint, from a customer service standpoint and that will enable us to
have near continuous monitoring of water consumption by customer. This year we will
have about 40 percent of our customers that have that capability and over the next several
years we will transition that to a hundred percent. We have to make change out, it's quite
expensive to do so, but it will be -- it will be an important opportunity for us. On the
wastewater side, we -- we decided to focus on one item and that is odor control. As part
of the head works project we installed a state of the art bio filter. That's the photo that
you see on the screen here. And that allows us to generate a biological process that
consumes the constituents that contribute to odor. This takes all of the air off of the
highest odor contributing areas of the facility, which is at head works and it brings it
through here. So, this system is coming online and we anticipate it will go a long ways to
-- to helping reduce odors for our neighbors that surround the facility and to help identify
and confirm that we have planned a comprehensive odor study to be completed next
summer and we will be able to compare that back to the one that was done in 2004 and
we anticipate we have taken some great strides in reducing that issue and will continue
to do so every chance we get. One of the areas that we also believe contributes to
improving quality and customer service is our streetlight program. You know, this thing
has just really blown up over the last few years and we have a full on program now that
we are managing. You will see that we are over 7,500 lights that we are responsible for
as a city. Actually, almost 20 percent of those have been converted to LED, which is --
which is certainly heading the right direction. All new lights going in are of a higher
efficiency and as we replace and touch and change them out we are doing the same with
there. So, a big, big effort for the community in re -- you know, improving illumination for
those walking to school routes, high crime areas and any -- and other vehicle, pedestrian
safety type efforts. We are adding over 500 lights a year to this program and one of the
key things that we had to institute in the last year was -- we have to go out as part of the
811 Dig Line type system and we have to mark the power runs to every one of those
streetlights and we successfully navigated. We have a fix in place. We have a team
that's identified the variety of options and you will likely see us come forward with a
request to allow us to minimize the cost and improve the service of our location of
streetlights. Contributing as well, we have leveraged I think very well the CDBG grant
opportunities and that's helping to improve those underserved areas in our city from a
street lighting perspective. If you take those particular projects for quality and customer
service, you will see that that portfolio is a -- just a little under five million dollars in the ten
year CFP. On the improving or increasing system reliability, you know, our customers
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expect us to be performing at peak 24/7, 365, hitting on all cylinders and reliability and
the things that we do to improve reliability are really at the core of what we do every day.
Some of the initiatives that we wanted to highlight to you today is that we -- we
commissioned a long-term investment or replacement program for our buried
infrastructure and this group has completed their phase one and we are going to be
sharing that study with you in November, but we charged them with really figuring out just
exactly what we have in the ground. Profile that system. What's there? How much is it?
What's the age? What's the condition? What do we need to do about it as we look longer
term for -- as you could see over 1,100 miles of combined water and sewer infrastructure
that someday is going to be need to be dealt with. One of the snippets out of that report
is the chart you see in front of you and that's the age of the pipe in years and that's both
water and sewer and so you can see one of the things that we do have in our favor is that
we are not a 150 year old system. Most of our pipe has been installed, as you can see,
in the last 30 years and with today's knowledge of pipe life, we have some time to
understand and -- and prepare and deal with this issue and we also have various options
on ways to do that and I look forward to that team bringing forward to you the study in its
-- in its entirety, as well as discussions around some of our options to deal with it. SCADA
is another area that is just incredibly important for us as an operational unit. We have
invested heavily. I think we -- we were at somewhere over six million dollars over the past
15 to 20 years, but we cannot manage our operations without having that kind of a system
and we have made substantial improvements in the reliability of it, the trust in it. We are
developing standards. We are master planning. So, we really have a good grip on this
incredibly important program. You cannot measure a billion dollars' worth of assets
without having some pretty good information available to you and that's exactly what our
SCADA system and our SCADA team has offered for us. A couple other things on -- on
system reliability is that we do have planned in our -- in our capital planning, you know,
opportunistic replacements of pipe. Those that are undersized, those are of an inferior
material, those that are the oldest in the system, those that might have a concern. So,
we do have those. This map shows our city projects that we have planned in the CFP to
try to address some of those. Additionally, you know, we are doing a good job. We -- we
don't have a lot of problems, but the way to prevent those from occurring is our
engineering team has developed and updated design standards by which we hold all
development and all contractors to -- to make sure that we have the best chance of getting
maximum asset lifecycle out of the installations that are going into the ground today. A
couple of other final efforts to just review in this area. These are kind of the back of the
house type items. So, they are -- there is things like inventory analysis. It's -- it's the right
part at the right place at the right time at the right price and that is no easy feat, particularly
when we are doubling the size of some of the infrastructure we have. So -- so, inventory
is becoming increasingly critical and we have got a group that's done a great job of
evaluating our inventory system and making sure that we -- it's performing and supporting
our organization as needed. Warranty tracking. Nearly everything that we buy goes in,
you know, does have some kind of warranty to it. Any contributed capital that comes from
developers has a two year warranty on it. We need to make sure that we understand, we
are tracking that, we know when those things are coming off warranty. We understand
condition assessment and we are leveraging warranty and not -- not having the liability of
-- of complete cost burden to the city. Asset management planning will be and will -- will
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continue to be a critical part of our program of managing our assets, understanding their
life cycle, their cost, those kinds of things and so that in conjunction with our GIS. What's
on here is a heat map and that happens to be the heat map that was created with -- with
our GPS system for the Trash Or Treasure program that occurred earlier this summer.
So, very important functions here. One of the other areas that I -- that I'm compelled to
mention is that, you know, our staff -- part of our staff is responsible for facilities. Those
facilities for the -- for the city and you can see now we have 14 facilities approaching
300,000 square feet and there is an awful lot of work that that team does to do make sure
that our facilities are operating efficiently, they look professional and we acknowledge
them as doing a great job. Additionally, that group also supports project management for
things like Station 6, which I hope you got a chance to get out there a week or so ago.
It's coming along great and that's going to be a wonderful asset for the Fire Department.
Those items combined are 64 items in the CFP and are almost 25 million dollars in the
ten year plan for increasing reliability. Ensuring financial health is certainly important to
all of us and that's no different for Public Works. The Enterprise Fund is -- is -- is where
we live and before we -- before we take a closer look I wanted to give you now kind of a
summary view of the CFP. So, take all those little pieces of the pie and some of those
areas we just talked about in our CFP for Public Works and Enterprise Fund is 176 million
dollars. There is 197 initiatives over that ten year plan. It includes capital operational
things and those are incremental to our annual operating budget, which this year for FY-
20 is -- is 19 million dollars that we presented and that you approved. So, I wanted to
kind of give you. So -- so, how do we pay for it and what does that all look like? So, we
continually update our rate fund model. This is a copy that was just recently created
based on our CFP projections, the city's growth projections from the growth summit,
inflation factors, all those kinds are in there and you will see that we feel very good that
we have a healthy fund balance. We are in a save cycle right now and that's -- that's in
addition to significant growth, which is contributing additional money to the overall fund
balance. So -- so, we feel good about being able to fund the projections in the ten year
model. But as you can see it's not sustainable forever and this is something that we --
we need to put some effort against this year and bring you some recommendations on
what we think might be some reasonable adjustments to start to look at what this thing
looks out, you know, eight or nine, ten years from now and what small incremental things
can mean today to help avoid, you know, larger issues later. Some of those items that
we are -- have on our plan of attack for this year is we are concluding our efforts on the
assessment -- assessment fee and the system development charge. This thing still
looms, which is a play on word in the legal system, but some determinations have been
made and there is -- there is a model and a formatting and a calculation called the Loomis
Model and we have completed an assessed I guess a comparison of our assessment
fees against that model and we aligned very very carefully -- or very closely to that and
so we feel good that the assessment fees and things that we are charging are defensible
today. We are completing that work and we will bring back a little bit more detail -- detail
to you here in the next 30 or 45 days. We also have in our plan to complete a cost of
service analysis that has not been done for a number of years in Public Works and -- and
that really is to make sure that we understand our costs, we understand where they fall
in terms of rates versus base fees versus assessment fees. Are they fixed? Are they
variable? Are they direct? Are they indirect? It really is very similar to some of the efforts
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that the city has embarked on and that helps -- this will help us align and make sure that
we have true costs and fees occurring in the areas that they should and likely if there are
any adjustments we would like to see those made in the 20 -- FY-21 rate fee schedule.
So, we will keep you abreast of that activity as we go through the year. We continue to
expect ourselves to look hard at what we do, how we do it, make sure that we are both
effective and efficient. To that end we look inward as often as we look outward and try to
find those areas of opportunity. So, we do have a number of optimization efforts and
assisting in that is -- we have embarked on the path down Peak. We have our first
innovation team, which is part of our laboratory group. We have plans for teams to roll
out quarterly and we will continue to -- to dive deep into our own processes and
procedures and see if we can drive out waste and cost opportunistically. We have also
done a lot of work this year on our KPIs and we have kind of built those off the level of
service platform that includes, you know, quality, reliability, customer service, regulatory
requirements and things like sustainable operations, inventory management. We have
done an analysis on a number of things, like our MXU simple -- simple modifications to
some things that have been overlooked that are going to save the money -- you know,
the city some money. This happens to be a snapshot of one of our KPIs as it relates to
water quality calls and we were preparing and thinking about doing a deeper dive on
these, but the Mayor has prepared us to come back in the next 45 days or so and you will
get the opportunity for Public Works to present to you are 20 KPIs that we are managing
for operational purposes and we will invite you to look at and comment about those and
help us develop, you know, more forward facing measures of performance for us. Would
quickly jump through you -- you're well aware that this last year I think was kind of a
watershed year as it relates to environmental efforts. Really a foundational year for us.
We have spent, you know, a lot of time and resources in developing the environmental
program and kind of the main components of that that you have been made aware, so it's
been a -- it's been a great year on that front and we have a lot of exciting things going --
going on and you -- you heard about those recently, so I'm not going to go through those
in a lot of detail. The other category on the environmental front that you are very familiar
with that we are -- we feel good and that is the whole area of solid waste, hiring a solid
waste coordinator. We just got and will be sharing with you next week the results of our
first environmental solid waste and recycling survey. A couple of little snippets of that I
think are in these charts, but one takeaway is that you will see that people are excited
about having the government be a leader in this area and help drive, you know,
environmental activities and the other is kind of a confirmation of what's important to
customers. We talked about them as triple bottom line. They are identified here as -- as
affordability, reliability, and public health and so you will see that that matches well with
the way that we recommend we look at initiatives in this front. So, finally, certainly not
last, I guess we would like to think it's first among equals, is that we -- we find it an
important part of our objectives is to be investing in the workforce and we -- we need to
have a good workforce to carry out the day-to-day expectations and be able to carry us
into the future for the variety of challenges that exist. I love all -- all of these pictures.
There is some snippets of some different work teams you can see and we are proud of
each of those work groups. You know, one of our biggest challenges this year was really
keeping people in positions, not -- you know, vacancy rates, you will see we had 18 new
hires into our organization the past year. We continue to fight the unemployment levels
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which are low. We are competing against a lot of entities for -- for new hires and so this
churn that's been occurring in some of our -- some parts of our organization has been
problematic. It, obviously, places pressure on the balance of employees to keep the ball
rolling and get the work done and we are very cognizant of this and -- in our spending,
you know, a lot of effort to try to get our fill rate on positions up where it should be. This
photograph was just taken at the recent Public Works picnic and represents those new
staff members and we sure -- we sure appreciate what they bring to our team. In addition
to some of the employment challenges that -- that we face. We do have a number of
evolving needs and those include operational complexity, you know, as we talk about the
projects and the landscape and the regulations and things, it's -- it's adding a lot of
technical and operational complexity, increasing requirements for licensure and
certifications. I found it interesting that we -- you know, it -- it feels like it should be easier,
but 167 licensures we have that are mostly required to run the kinds of operations that
we are charged with. So, a pretty significant effort on that front and as we grow we
continue to face things like wastewater 24/7 coverage and with that brings a lot of its -- a
lot of its own challenges, but -- but we are doing well in trying to keep our arms around
those items. We have some strategies that we think are playing into -- and will continue
to play a role. I see that we are -- there it is. So, you know, as we grow we are always
looking at organization. We are forced and faced to be looking at job classification,
making sure our jobs are matching with the requirements, the skills, the abilities that are
-- that are there. One of the interesting things that -- that I want to plant a seed with --
with you today is it's really job family structure changes and -- and these -- this one
diagram is meant to kind of share how we are configured today and -- and one idea of
how we may want to be looking at our organization in the future. So, if you look at a lot
of our job class areas we have an operator one, an operator two, an operator three,
operator four and those individuals are -- are somewhat, you know, trained in that -- that
particular skill. Many of them have limited ability to move up, to grow, and, in fact, it's
very limiting in terms of the flexibility when we look across the landscape of the work we
have to -- have to get done and I would challenge you that the new strategy below is a
much better model in some of our areas of our organization where we need maximum
skill and maximum flexibility to deploy people against the challenges of the day and with
that comes increased effectiveness and increased efficiency. This is very similar to what
we have implemented in our collections team. We have -- we have six individuals and
instead of having two ones and two twos and two threes, we need six individuals that
have got the full breadth of skills that we can deploy to where we need them effectively
and efficiently, instead of having circumstances like we have had where if Employee A is
not available, the equipment sits idle, because nobody else is qualified or trained to step
in and operate it. So, just to -- just something that we are going to be spending a lot of
time on, because we have a pretty archaic process in a number of our operations where
they are structured laterally, instead of vertically like this. Another area we think holds
great opportunity that maybe offers us a pipeline for permanent employment and that is
we have got to get in and better understand the opportunities associated with the
internship programs and I know that's something that the city is looking at in a little more
detail. So, in spite of the challenges we keep driving ahead. We are proud of our team.
We believe they are capable of carrying the burden not only today, but whatever the future
holds. We continue to invest in them and a lot of them are investing in themselves as
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well. So, a couple that I just want to mention to you, you know, Dave Miles achieved his
MBA from NNU, utilizing the program made available through HR for tuition
reimbursement. Kristina Keith was successful in passing her professional engineering
exam. Dave Gassel and Rick Murray joined the very elite group, they are supervisors in
wastewater, they now hold the level four wastewater treatment licensure. So, a very
exclusive group in the state. We had eight internal promotions. I'm telling you this is the
team to get the job done and those are just a couple of examples of that and I want to
finish by just sharing with you some of the acknowledgments and recognition of some
various groups of people at our Public Works award picnic. Every year we have Public
Works awards. These are typically submitted by their peers in various categories and we
just wanted to give them due acknowledgement for the excellent work that they have
done. So, our employees of the year in Public Works was Dan Berthe from engineering
and Darcy Cummings in water. Our supervisor of the year was Travis Kissire, our
wastewater superintendent. Dave Gassel was voted the SWIOS operator of the year in
the southwest section of Idaho. Proud of Dave and as part of our CARE value efforts
round one, Don Case was our city CARE champion this last spring. We also have some
team awards and these are deserving efforts and the team of the year this year was the
SCADA team. So, this -- this historically was a -- was kind of a one person show. You
have supported organizing a group around it, adding the skills and ability to this group
and they have just done a phenomenal job for us. They have advanced the trust and the
reliability in our SCADA system, which is critical for operation and we are really proud of
-- of Marshal, Aaron and Dennis and the work that they have -- they have done on our --
on the SCADA front. Another project of the year that we acknowledge was the Well 22
water treatment and, hopefully, you got a chance to get out there when we had our open
house, but this is a phenomenal facility. We took a well -- it was at Bear Creek, whose
water quality was so poor that -- that that well was not being utilized at all. It was basically
a fire flow backup, use it only if you need to, and we -- the team put -- put together a plan
and built a treatment facility and now it's a -- it's a phenomenal well, a lead well in that
zone, and this team executed that project exceptionally well. You can see the names
down the list. It's a great mix of people from various parts of our organization. But a great
acknowledgement for that project.
De Weerd: Wasn't there a contest associated with that event?
Bolthouse; You made them water quality or cookie --
De Weerd: No.
Bolthouse: -- or cookie quality.
De Weerd: Like a cookie -- cookie quality contest.
Bolthouse: Yeah, there was. I think that was a draw. There were two --
De Weerd: No. No. No. No.
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Bolthouse: -- very unique designs of cookies that --
De Weerd: Yeah.
Bolthouse: -- I concede that Mr. Teller and the hydro water drop design carried the day,
as opposed to the -- the iconic Meridian water tower, which I thought, you know, had the
nostalgia. So, there was -- there was kind of an age breakdown on --
De Weerd: Yeah, but it had nothing to do with the shape of the cookie, it was the taste;
right?
Bolthouse: Absolutely. Yeah. Right. So, I didn't -- yeah. I didn't see a lot of them being
eaten as they were finding their way out of there. But that was a lot of fun. So, great
project. We have a cross-functional team. So, this is one -- this is a project that kind of
mixes up group, requires, you know, more than just your area and this year being
acknowledged for the effort was a long term infrastructural project. So, this is a project
that Warren and Laurelei led and really involved everybody across the organization and I
will tell you it is one of the most impressive internally developed reports that I have ever
seen and I'm excited for you to get exposure to that. So, very deserving for those efforts
and that -- that work will -- will facilitate a lot of improvements for many years to come. A
new award this year was for innovation and, you know, we have a -- we have a recognition
committee and that team felt like there was -- there was room for some innovative awards
this year. We had a number of nominees and things, but the -- the received -- recipient
of this year's innovation -- innovation award was the street light utility location team and
that -- that -- that really started with the -- the recognition that, oh, my gosh, this is
something that we needed to be doing and we scrambled and got on top of it, got
compliant and they have -- they have done a lot of great work in identifying solutions and
alternatives and as I mentioned you will -- you will see -- you will see I think very soon
here a presentation on an alternative we would like to pursue, but it was really
characterization of that whole street light program, including location that -- that was very
good work. So, although we are scattered over three locations across the city, we truly
function as one team and a team that -- that I and our management staff are very proud
to -- to work with. So, before I conclude I want to say thank you to Susie and Emma and
Sandy for their work. This isn't stuff that I can do. I guarantee you. I can barely push the
button here, but -- but they do magic. They pull together the information and really
appreciate their -- their support in putting together today's presentation. So, I wanted to
acknowledge them. And with that I would stand for any kind of questions you might have.
De Weerd: Thank you, Dale. Questions from Council? Mr. Bernt.
Bernt: No questions. Dale, fantastic presentation. Very thorough. I knew for a fact you
didn't do that on your own, but -- right out of the gate. I'm not going to lie. It was that
impressive.
Bolthouse: Hey, have you ever seen me curl?
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Bernt: No, but you can see us on Instagram. I -- just a great job. You put -- you put the
city in a very healthy safe position. I don't think that people realize the complexity of what
your department does. It is vast. It's huge. I still can't wrap my arms around it. It's
complex. And --
Bolthouse: That makes two of us.
Bernt: You guys did a great job. You come up with a great plan. Not only, you know, that
five, ten, 15, 20 year plan and your team has executed it. Just -- you guys have just done
a great job and I just want to say thank you.
Bolthouse: Thank you, Councilman.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Madam Mayor. Dale and team, thank you. I have had the privilege of
being the liaison and it never ceases to amaze me what you all accomplished and so
great leader of a great team that does amazing, amazing things for this city. And the
comment that we got regarding being the first line of us being healthy is a healthy system
and you guys make that happen. So, thank you.
Bolthouse: Thank you.
De Weerd: Any questions?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I will ask a sideways question. Kind of go along with -- with what is, obviously,
well deserved praise. We hear all the time these types of positive results. One of the --
some of the questions that popped up in this presentation -- one which was particularly
sideways -- it was early on when we talked about the design plan for phase two and, then,
I thought of it with the change order that was part of the consent today and it revolves
generally around the design process when -- back up. Not a very well formed question.
There are -- there are components in the change order that -- that we approved that were
elements that weren't designed -- or weren't part of the original design, so they are added
and there is great reason for it to make sense, but are those types of issues things that
-- that generally we might not anticipate something in the design and only capture it later
on or is it something that perhaps the design professional might be missing. And I'm
talking just sort of general process as we go into that next phase.
Bolthouse: Yeah. Sure. Madam Mayor, Councilman Borton, I think it's -- I think it's a
combination. Our -- our engineering staff, our operations team, in conjunction with our
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design engineers, try to anticipate as many of those things that they can and if feel
necessary, you know, would include the funding to deal with those as part of the project.
Invariably, though, history did not keep good records on a lot of things, buried
infrastructure and stuff that always seems to create a challenge. We found nothing in
history that would tell us that when they took care of an underground storage tank gas
station over here on the corner, that they rolled that material out and dumped it on the site
that's now our wastewater treatment plant. So, those things do have a tendency to
happen unforeseen, but, you know, our group does the best that they can to try to
anticipate those items, you know, in the design process, but there are always surprises.
You know it -- it's one of the reasons why when you -- when you start the process you
have got this wide unknown, you know, category and, then, as you move from concept
you are truly designed and engineered and drawings and, then, contract, you know, you
bid it out, those very abilities keep getting narrower and narrower and we should get better
and better as that process evolves, but, yeah, there -- there is always an attempt to try to
identify and flush out as many of those things as possible, but we continue to demonstrate
that there is some that you just can't -- you just can't anticipate. I don't know, does that
answer your question?
Borton: Yes, Madam Mayor, it does, and I know there is --
Bolthouse: Yeah.
Borton: -- the flip side of it is there probably -- anything that's missed by the design
consultant that is on them, they end up probably covering the cost perhaps of any miss
and we don't see it perhaps.
Bolthouse: Perhaps. But in many cases if it's -- if it's a fault of something that they did,
yeah.
Borton: Yeah.
Bolthouse: If it's just purely an unknown thing, they wouldn't be obligated.
Borton: And it looked like this one was a good example where there is some standard
evolution of the project that necessitates those change orders, so I was just curious how
that's handled generally. The other question was -- maybe it's kind of a quick update on
what we addressed a year ago, the area of drilling concern and -- and when you talked
about water quality, if there is any snapshot update in that process and have things --
Bolthouse: Uh-huh.
Borton: -- been improved as we expected?
Bolthouse: Well, it -- you know, so the result of that effort was we did not receive an area
of drilling concern designation. However, we did get a commitment from IDWR that they
would uphold and institute the principles of -- of, you know, well construction and things
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that would protect -- protect those aquifers and I will tell you that Kyle and his group keep
an eye on every single well that is drilled in that area. We have had some challenges that
we have had to fight to ensure that, you know, those rules and regulations do get upheld
to protect it. So, I don't know if Kyle has any other comments. Yeah.
De Weerd: Kyle, you can't talk from the back of the room.
Bolthouse: It's us amongst friends. No. So, that -- so, what Kyle is suggesting is what I
-- what I was saying.
De Weerd: Okay. You have been here long enough.
Radek: Madam Mayor, I apologize for trying to get it from the peanut gallery, but I -- yeah.
Dale -- in general, Dale covered that pretty well. We -- we basically checked up on IDWR
about a year ago and found some shortcomings and let them know and they promised to
do better and we are checking up on them again actually right now and we think they are
doing better. So, we have made some -- we have made a difference, I can guarantee
that.
De Weerd: Thank you for that. You know, what -- what impresses me, Dale, is that is
one example of the diligence that our teams do in making sure that we are aware of what's
going on in our area of impact and around us to understand the things that are going on
around us that will -- could potentially affect us. It always strikes me what you and your
team do proactively to preempt certain impacts that are unanticipated, so -- and that's a
great example, Kyle. Thank you for sharing that. And I would just add to what Councilman
Bernt said, this new format is -- is phenomenal. It -- and I think it's a great thing to have
on our videos that people can go in and see what are we doing in growth, what are we
doing in regulatory, and you saw on that pie chart the cost of regulatory. Some of it is due
to our permit, some of it is not, and maybe that is a recommendation next year to even
be able to show that delineator and that regulatory world. I love the dashboard. I am
excited to -- when they bring it back to talk about KPIs and -- and why you share what
you share, that's very comprehensive and -- and it's -- it's exciting to see, but it always
comes back to your team. Can't say more.
Bolthouse: I'm very proud of this team and --
De Weerd: Me, too. And -- and I love that they are proud of what they do in the city and
it's been hard for me not to be nostalgic as I sit here and think -- oh, my gosh, how far
you have come over this -- over this whole period. I mean you started out with this colored
water. Oh, my God. No, I actually had people walking into the old City Hall with jars of
water and remember we were handing out those little pill things that -- oh, we could go
on. But just how far this whole department has come, our facilities have come, our ability
to -- even the chart was exciting to see the different age of our -- our pipes, our main lines
and that sort of thing. I mean it's just like that's so cool. We finally can show that. So,
thank you to all of you that have -- that are sitting with us. I hope you go back and you
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share -- your elective pride of what you do and how you do it and the dedication that you
give to this city day in and day out. Really appreciate that.
Bolthouse: Okay.
De Weerd: Thank you, Dale.
Bolthouse: Thank you, Madam Mayor.
B. Parks and Recreation Department: Third Addendum to
Agreement for Development and Joint Use of Heroes Park and
Memorandum of Agreement for Parking Lot Expansion at
Heroes Park [Action Item]
De Weerd: Okay. Item 5-B is under our Parks and Recreation Department and this is
exciting.
Barton: Yeah. Good afternoon, Mayor and Council. It's a pleasure to be here. I'm here
to talk to you about the third addendum to an agreement for the development and joint
use of Heroes Park, but before I do I would like to just acknowledge PAL and the effort
they do really for the community and the programs that they run with soccer, baseball,
flag football for the youth is just really, really tremendous and we are -- we are proud that
they use our parks as -- as much as they do and the other thing that I would like to bring
up is that in March 2011 they agreed to pay the city 300,000 dollars over a 15 year period
for the development of -- to participate in the development of Heroes Park. So, they had
a -- they were on a 15 year payment plan and, you know, on October 4th they made their
final payment to the city six years ahead of schedule. So, really, a tremendous
accomplishment and just the way that the organization is run and their commitment to the
city is really tremendous. So, I guess with that said we have a new agreement that we
-- that we are bringing forward and there is really two basic parts to that. There is the
design of a parking lot remodel that was discussed during the budget process. The Ten
Mile Road widening is going to remove a lot of the -- the gravel parking lot. So, that
parking we feel needs to come into the park -- in order for the park to be sustainable and
not be limited in its use going forward over the years we need more parking. So, you
funded the design of that parking for this year -- in this fiscal year. PAL is agreeing to pay
us back for half of the cost of the, design which is 25,000 dollars -- 25,500 dollars. In
addition to that, if we move forward with construction PAL would like to pay us back over
time for the cost of the parking, similar to what they did for the cost of the other
improvements in the park. So, they -- in this agreement are -- are committing to a not to
exceed 400,000 dollars to pay the city back over time. They have demonstrated that they
can and, then, they are willing to do that. So, this would add about 160 parking spots to
the park, would adequately make up for the loss of parking due to Ten Mile Road widening
and so with that I will stand for questions and ask for your approval of this third addendum
to the agreement.
De Weerd: Thank you, Mike. Council, any questions?
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Borton: Madam Mayor?
Borton: Mr. Borton.
Borton: Not a question, just a comment. One of my law partners had done work for PAL
to try and help with this. I have not talked to anyone with the city with it or my office, but,
nonetheless, he had helped, so I'm going to abstain from voting on it.
De Weerd: Okay. Any questions? This is an action item. Do I have a motion?
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: I move that we approve Item 5-B and proceed with the agreement.
Bernt: Second.
De Weerd: Okay. I have a motion and a second to approve 5-B. Any discussion? Mr.
Clerk, will you call roll.
Roll call: Borton, abstain; Milam, absent; Cavener, absent; Palmer, yea; Little Roberts,
yea; Bernt, yea.
MOTION CARRIED: THREE AYES. ONE ABSTAIN. TWO ABSENT.
De Weerd: Okay. Thank you, Mike.
Borton: Thank you.
Item 6: Executive Session per Idaho State Code 74-206(1)(f) To communicate
with legal counsel for the public agency to discuss the legal
ramifications of and legal options for pending litigation, or
controversies not yet being litigated but imminently likely to be
litigated
De Weerd: Okay. Item 6 is an Executive Session. Do I have a motion?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Move we go into Executive Session pursuant to Idaho State Code 74-201 -- 206-
(1)(f).
Little Roberts: Second.
Meridian City Council Meeting Agenda October 22, 2019 – Page 25 of 793
Meridian City Council Work Session
October 15, 2019
Page 20 of 20
De Weerd: I have a motion and a second to adjourn into Executive Session. Mr. Clerk,
will you call roll.
Roll call: Borton, yea; Milam, absent; Cavener, absent; Palmer, yea; Little Roberts, yea;
Bernt, yea.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
EXECUTIVE SESSION: (5:41 p.m. to 6:04 p.m.)
De Weerd: Okay. Council, I would entertain a motion to come out of Executive Session.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Move we come out of Executive Session.
Little Roberts: Second.
De Weerd: I have a motion and a second to come out of Executive Session. All those in
favor say aye. All ayes.
MOTION CARRIED: FOURAYES. TWOABSENT.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Move we adjourn the work session.
Little Roberts: Second.
De Weerd: I have a motion and a second to adjourn our work session. All those in favor.
All ayes.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
MEETING ADJOURNED AT 6:04 P.M.
(AU CtIDI ON FILE OF THESE PROCEEDINGS)
10 12-2- i 19
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CITY COUNCIL
WORK SESSION AGENDA
October 15, 2019
Agenda Item Number: 3 A
Item Title: Approve Minutes of October 8, 2019 City Council Work Session
Meeting Notes:
U✓
I TEM SHEET
C ouncil Agenda I tem - 3.A .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - Approve M inutes of O ctober 8, 2019 C ity C ouncil Wor k S ession
AT TAC HM E NT S:
Description Type Upload D ate
Work S ession Meeting Minutes Minutes 10/10/2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 3 of 294
Meridian City Council Work Session
October 8, 2019
Page 22 of 22
De Weerd: Do I have a motion to adjourn our work session?
Borton: Madam Mayor, I move we adjourn.
Little Roberts: Second.
De Weerd: I have a motion and a second to adjourn our work session. All those in favor
say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 5:59 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
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WORK SESSION AGENDA
October 15, 2019
Agenda Item Number: 3 B
Item Title: Approve Minutes of October 8, 2019 City Council Regular
Meeting
Meeting Notes:
M",
I TEM SHEET
C ouncil Agenda I tem - 3.B .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - Approve M inutes of O ctober 8, 2019 C ity C ouncil Regular M eeting
AT TAC HM E NT S:
Description Type Upload D ate
Meeting Minutes Minutes 10/11/2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 26 of 294
Meridian City Council
October 8, 2019
Page 21 of 21
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Move we adjourn.
Little Roberts: Second.
De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
MEETING ADJOURNED AT 6:58 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
MAYOR TAMMY DE WEERD�ORATEoq��Gs DATE APPROVED
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CITY COUNCIL
WORK SESSION AGENDA
October 15, 2019
Agenda Item Number: 3 C
Item Title: Final Plat for Summerwood Estates Subdivision (H-2019-0093).
By WHPacific, Inc., Located at 4202 and 4052 W. Daphne St.
Meeting Notes:
Fr
I TEM SHEET
C ouncil Agenda I tem - 3.C.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - F inal P lat for S ummerwood E states Subdivision (H-2019-0093) by WHPacific,
Inc., L ocated at 4202 and 4052 W. Daphne S t.
AT TAC HM E NT S:
Description Type Upload D ate
S taff Report S taff Report 10/9/2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 48 of 294
Page 1
HEARING
DATE:
10/15/2019
TO: Mayor & City Council
FROM: Kevin Holmes, Associate Planner
208-884-5533
Bruce Freckleton, Development
Services Manager
208-887-2211
SUBJECT: H-2019-0093
Summerwood Estates Subdivision
LOCATION: 4202 & 4052 W. Daphne St., in the SE ¼
of the SW ¼ of Section 27, Township
4N., Range 1W.
I. PROJECT DESCRIPTION
The Applicant proposes a Final Plat consisting of 26 building lots and 5 common lots on 9.93 acres of
land in the R-4 zoning district.
II. APPLICANT INFORMATION
A. Applicant/Representative:
WHPacific, Inc. – 2141 W. Airport Way, Ste. 104, Boise, ID 83705
B. Owner:
Bridgetower Investments, Inc. – 398 E. Copper Ridge St., Meridian, ID, 83646
III. STAFF ANALYSIS
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat (H-2017-0083 –Summerwood Estates Subdivision) in accord with the requirements listed in
UDC 11-6B-3C.2. Because the number of buildable lots and common area is the same as shown on
the approved preliminary plat, staff deems the final plat in substantial compliance with the approved
preliminary plat.
IV. DECISION
Staff recommends approval of the proposed final plat within the conditions noted in Section VI of
this report.
STAFF REPORT
COMMUNITY DEVELOPMENT DEPARTMENT
Meridian City Council Meeting Agenda October 15, 2019 – Page 49 of 294
Page 2
V. EXHIBITS
A. Preliminary Plat (dated: 5/31/2017)
Meridian City Council Meeting Agenda October 15, 2019 – Page 50 of 294
Page 3
B. Final Plat (dated: 08/29/2019)
Meridian City Council Meeting Agenda October 15, 2019 – Page 51 of 294
Page 4
C. Landscape Plan (dated: 08/16/2019)
Meridian City Council Meeting Agenda October 15, 2019 – Page 52 of 294
Page 5
D. Exhibit of Intersection of N. Joy St. and W. Daphne St.
Meridian City Council Meeting Agenda October 15, 2019 – Page 53 of 294
Page 6
VI. CITY/AGENCY COMMENTS & CONDITIONS
A. Planning Division
Site Specific Conditions:
1. Applicant shall comply with all previous conditions of approval associated with this development
(AZ-06-022; PP H-2017-0083; H-2019-0001; DA instrument number 2019-055407).
2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two years
of the City Council’s approval of the last phase of the preliminary plat (by August 1, 2021), or
apply for a time extension, in accord with UDC 11-6B-7.
3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The final plat prepared by WHPacific stamped on 08/29/2019 by Travis P. Foster, included in
Section V.B shall be revised as follows:
a. Include the ACHD License Agreement Instrument Number on Note #11.
b. Include the Instrument Number on Note #8.
5. The landscape plan prepared by South Beck & Baird, dated 08/16/2019, included in Section V.C,
shall be revised as follows:
a. Lot 1, Block 3 shall be revised to match the lot configuration shown on the final plat.
b. Lot 8, Block 1 shall be revised to match the lot configuration shown on the final plat.
c. The six-foot solid white fencing along the north side of W. Daphne St. shall placed on the
interior edge of the common lot (Lot 1, Block 3) in accord with UDC 11-3B-7C.2c.
d. The common lot (Lot 1, Block 3) and ACHD ROW on the north side of W. Daphne St. shall
be landscaped in accord with the standards of UDC 11-3B-7 and depicted on the plan.
Provide one full size copy of the revised landscape plan and an electronic copy prior to City
Engineer’s signature on the final plat.
6. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or
development agreement does not relieve the Applicant of responsibility for compliance.
7. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the
United States Postal Service stating that the applicant has received approval for the location of
mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information.
B. Public Works
Site Specific Conditions:
1. One additional streetlight is required on W. Daphne street at the SE corner of the site. Re-title the
streetlight plan, currently titled “Irrigation Plan”.
General Conditions:
1. Sanitary sewer service to this development is available via extension of existing mains adjacent to
the development. The applicant shall install mains to and through this subdivision; applicant shall
Meridian City Council Meeting Agenda October 15, 2019 – Page 54 of 294
Page 7
coordinate main size and routing with the Public Works Department, and execute standard forms
of easements for any mains that are required to provide service. Minimum cover over sewer mains
is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials
shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
2. Water service to this site is available via extension of existing mains adjacent to the development.
The applicant shall be responsible to install water mains to and through this development,
coordinate main size and routing with Public Works.
3. All improvements related to public life, safety and health shall be completed prior to occupancy of
the structures. Where approved by the City Engineer, an owner may post a performance surety for
such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC
11-5C-3B.
4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing,
landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
6. The City of Meridian requires that the owner post with the City a performance surety in the amount
of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final
plat signature. This surety will be verified by a line item cost estimate provided by the owner to the
City. The applicant shall be required to enter into a Development Surety Agreement with the City
of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or
bond. Applicant must file an application for surety, which can be found on the Community
Development Department website. Please contact Land Development Service for more
information at 887-2211.
7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, and water infrastructure for a duration
of two years. This surety amount will be verified by a line item final cost invoicing provided by the
owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety
agreement may be approved as set forth in UDC 11-5C-3C.
9. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
10. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that
may be required by the Army Corps of Engineers.
12. Developer shall coordinate mailbox locations with the Meridian Post Office.
13. All grading of the site shall be performed in conformance with MCC 11-1-4B.
14. Compaction test results shall be submitted to the Meridian Building Department for all building
Meridian City Council Meeting Agenda October 15, 2019 – Page 55 of 294
Page 8
pads receiving engineered backfill, where footing would sit atop fill material.
15. The engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1-foot above.
16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage
facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD.
The design engineer shall provide certification that the facilities have been installed in accordance
with the approved design plans. This certification will be required before a certificate of occupancy
is issued for any structures within the project.
17. At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer’s expense. Final design shall be submitted as part of the development plan
set for approval, which must include the location of any existing street lights. The contractor’s
work and materials shall conform to the ISPWC and the City of Meridian Supplemental
Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator
at 898-5500 for information on the locations of existing street lighting.
19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather
dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall
be graphically depicted on the plat for reference purposes. Submit an executed easement (on the
form available from Public Works), a legal description prepared by an Idaho Licensed Professional
Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x
11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be
sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the
plat referencing this document. All easements must be submitted, reviewed, and approved prior to
signature of the final plat by the City Engineer.
20. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
21. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-
5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes
such as landscape irrigation if approved by Idaho Department of Water Resources.
22. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment
procedures and inspections.
23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or
well water for the primary source. If a surface or well source is not available, a single-point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
Meridian City Council Meeting Agenda October 15, 2019 – Page 56 of 294
Page 9
crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
Meridian City Council Meeting Agenda October 15, 2019 – Page 57 of 294
EIDIANC--
I DAJ
CITY COUNCIL
WORK SESSION AGENDA
October 15, 2019
Agenda Item Number: 3 D
Item Title: Final Order for Cherry Blossom (H-2019-0064)
By Doug Jayo, Jayo Land Development Company, LLC., Located
at 615 W. Cherry Ln.
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.D.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - F inal Order for Cherry Blossom (H-2019-0064) by Doug J ayo, J ayo L and
D evelopment C ompany, L L C , L ocated at 615 W. Cherry Ln.
AT TAC HM E NT S:
Description Type Upload D ate
O rder Findings/Orders 10/4/2019
E xhibit A E xhibit 10/4/2019
E xhibit B E xhibit 10/4/2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 58 of 294
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR CHERRY BLOSSOM SUB. 1 FP H-2019-0064
Page 1 of 3
BEFORE THE MERIDIAN CITY COUNCIL
HEARING DATE: OCTOBER 1, 2019
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF 44 BUILDING
LOTS, 11 COMMON LOTS AND 1
OTHER LOT ON 9.81 ACRES OF
LAND IN THE R-8 ZONING
DISTRICT FOR CHERRY
BLOSSOM SUBDIVISION NO. 1
BY: DOUG JAYO, JAYO LAND
DEVELOPMENT COMPANY, LLC
APPLICANT
)
)
)
)
)
)
)
)
)
)
)
)
)
CASE NO. H-2019-0064
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on October 1, 2019 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of “PLAT SHOWING CHERRY BLOSSOM SUBDIVISION NO.
1, LOCATED IN THE NW ¼ OF THE NE ¼ OF SECTION 12, T.3N., R.1W.,
B.M., MERIDIAN, ADA COUNTY, IDAHO, 2019, HANDWRITTEN DATE:
9/18/19, by CODY M. MCCAMMON, PLS, SHEET 1 OF 5,” is conditionally
Meridian City Council Meeting Agenda October 15, 2019 – Page 59 of 294
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR CHERRY BLOSSOM SUB. 1 FP H-2019-0064
Page 2 of 3
approved subject to those conditions of Staff as set forth in the staff report to the
Mayor and City Council from the Planning and Development Services divisions
of the Community Development Department dated October 1, 2019, a true and
correct copy of which is attached hereto marked “Exhibit A” and by this reference
incorporated herein, and the response letter from Jon Breckon, Breckon Land
Design, a true and correct copy of which is attached hereto marked “Exhibit B”
and by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City’s
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Meridian City Council Meeting Agenda October 15, 2019 – Page 60 of 294
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the
I E;"V'
Tammy de Weerd
Mayor, City of Meridian
day of
Copy served upon the Applicant, Planning and Development Services Divisions of the Community
Development Department and City
Attorney.
By:
Dated: to— 157:19
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR CHERRY BLOSSOM SUB. 1 FP H-2019-0064
Page 3 of 3
EXHIBIT A
Page 1
HEARING
DATE:
10/01/2019
TO: Mayor & City Council
FROM: Bill Parsons, Current Planning
Supervisor
208-884-5533
Bruce Freckleton, Development
Services Manager
208-887-2211
SUBJECT: H-2019-0064
Cherry Blossom Subdivision No. 1
LOCATION: 1405 W. Victory Rd., in the NW ¼ of
Section 25, T.3., R.1W.
I. PROJECT DESCRIPTION
The Applicant proposes a Final Plat consisting of 44 building lots, 11 common lots and 1 other lot on
9.81 acres of land in the R-8 zoning district. This is the first of two phases of development of the
preliminary plat.
The applicant request City Council waiver to UDC 11-3A-6B.3 to allow the existing irrigation along
the southwest boundary to remain open.
Alternative Compliance is proposed to the standard listed in UDC 11-3B-12C that requires a 5-foot
wide landscape strip to be provided along each side of the multi-use pathway located along the north
side of W. Cedarburg Drive to only require landscaping along the north side of the pathway
(preliminary plat condition #1.1.3e).
II. APPLICANT INFORMATION
A. Applicant:
Doug Jayo, Jayo Land Development Company, LLC – 10564 W. Business Park Ln., Boise, ID
83709
B. Owner:
Same as Applicant
C. Representative:
Jon Breckon, Breckon Land Design – 6661 N. Glenwood St., Garden City, ID 83714
STAFF REPORT
COMMUNITY DEVELOPMENT DEPARTMENT
Meridian City Council Meeting Agenda October 15, 2019 – Page 62 of 294
Page 2
III. STAFF ANALYSIS
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat in accord with the requirements listed in UDC 11-6B-3C.2. Because the number of buildable lots
is the same and common area has increased slightly from the approved preliminary plat, staff deems
the final plat in substantial compliance with the approved preliminary plat. Amenities proposed for
this development are as follows: children’s play equipment, a segment of the City’s multi-use
pathway system, a 12’ x 18’ gazebo, a gas grill/smoker and a gas fire pit with a seating area. The gas
sources for the grill/smoker and fire pit are proposed to be on a timer than shuts off after 30 minutes
in the event they’re accidently left on; Staff recommends the controls for these amenities are placed
in a locked cabinet accessible only by residents to prevent children from operating them.
Exhibits for lots accessed by common driveways are included in Exhibit D of Section V; the exhibit
does not include Lot 14, Block 2 as it’s intended to be re-subdivided with Phase 2 to include
additional land area to the east and will be accessed from the east, not from the common driveway. A
plat note identifies this this lot as non-buildable.
This project was continued multiple times so the applicant could address staff’s concerns with the
irrigation facilities that run along the southwest and south boundary. To mitigate these concerns and
ensure downstream users have access to the irrigation water, staff requested that the applicant provide
a cross section to determine how these facilities affect the buildable lots of this development and the
adjacent property owners (see exhibit e). As illustrated in the cross section, a portion of the ditch
(smaller one) will be piped in accord with UDC standards and will be contained within the 10-foot
wide PUDI easement created with the plat. However, there is a larger facility that parallels the other
ditch, and is currently open and being used to provide irrigation water to the adjacent property owners
to the south. A portion of this ditch does encroach on the applicant’s property and requires to be tiled
unless waived by Council. The applicant is requesting a waiver and proposing a 5-foot wide common
lot along a southwest portion of the boundary to preserve a corridor for maintenance of the ditch and
minimize disruption to the adjacent property owner’s irrigation systems. To minimize public safety
concerns, the applicant is a proposing to install 6-foot tall wrought iron fencing along the interior
edge of the common lot. If Council approves the waiver, the project has been conditioned to comply
with the cross sections as depicted in Exhibit e and this will serve as Council’s approval of the
waiver.
The Applicant requests the Director’s approval for Alternative Compliance to the standards listed in
UDC 11-3B-12C which require a 5-foot wide landscape strip to be provided along each side of
pathways. A multi-use pathway is proposed in lieu of the typical 5-foot wide attached sidewalk along
the north side of W. Cedarburg St., a local street. The Applicant only proposes landscaping along the
north side of the pathway because the south side is proposed to be attached to the curb so there will be
less of an encroachment and more usable common area in Lots 1 and 5, Block 1 and yard area for the
residential lots on Lots 2-4, Block 1. To off-set the proposed alternative means of compliance, the
Applicant proposes to provide additional site amenities in the common area on Lot 21, Block 1
including a 12’ x 18’ gazebo, gas grill/smoker and gas fire pit with a seating area. The Director finds
the request to be an equal means of meeting the intent and purpose of the regulation and approves the
request.
IV. DECISION
Staff recommends approval of the proposed final plat within the conditions noted in Section VIII
of this report. The request for Alternative Compliance to the landscape standards for pathways
listed in UDC 11-3B-12C was approved by the Director (see approved Findings below).
Meridian City Council Meeting Agenda October 15, 2019 – Page 63 of 294
Page 3
V. EXHIBITS
a. Preliminary Plat (date: 6/8/2018)
Meridian City Council Meeting Agenda October 15, 2019 – Page 64 of 294
Page 4
b. Final Plat (date: 9/18/2019)
Meridian City Council Meeting Agenda October 15, 2019 – Page 65 of 294
Page 5
Meridian City Council Meeting Agenda October 15, 2019 – Page 66 of 294
Page 6
c. Landscape Plan (dated: 09/18/19) & Site Amenities
Meridian City Council Meeting Agenda October 15, 2019 – Page 67 of 294
Page 7
Meridian City Council Meeting Agenda October 15, 2019 – Page 68 of 294
Page 8
Meridian City Council Meeting Agenda October 15, 2019 – Page 69 of 294
Page 9
*Grill to be custom-built to look like picture above but with granite countertop & an alternative material
in place of the stone veneer.
Meridian City Council Meeting Agenda October 15, 2019 – Page 70 of 294
Page 10
d. Common Driveway Exhibits (dated: 8/27/19)
Meridian City Council Meeting Agenda October 15, 2019 – Page 71 of 294
Page 11
Meridian City Council Meeting Agenda October 15, 2019 – Page 72 of 294
Page 12
Meridian City Council Meeting Agenda October 15, 2019 – Page 73 of 294
Page 13
e. Irrigation Facility Cross Sections
Meridian City Council Meeting Agenda October 15, 2019 – Page 74 of 294
Page 14
Meridian City Council Meeting Agenda October 15, 2019 – Page 75 of 294
Page 15
VI. CITY/AGENCY COMMENTS & CONDITIONS
A. Planning Division
Site Specific Conditions:
1. Applicant shall comply with all previous conditions of approval associated with this
development (H-2018-0018, Development Agreement #2018-117003).
2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two
years of the City Council’s approval of the preliminary plat (by September 4, 2020), or apply
for a time extension, in accord with UDC 11-6B-7.
3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The final plat prepared by Idaho Survey Group, stamped on 09/18/2019 by Cody
McCammon, included in Section VII.B shall be revised as follows:
a. Coordinate sanitary sewer and water service line routing and locations for Lot 14, Block
2 with Development Services.
b. The existing irrigation ditch that is proposed to be piped on this property along the
southwest and south boundary of the subdivision (Lots 1-14, Block 2) shall be located in
the center of the required 10-foot wide public utilities, irrigation and drainage easement.
c. Include a new note stating that Lot 14, Block 2 is non-buildable until such time it’s re-
subdivided to include additional land to the east with Phase 2.
d. The irrigation facilities along the southwest and south boundary of the development shall
comply with the cross section details in Exhibit E. No permanent structures, trees or
shrubs shall be placed over the easement area that contains the 12-foot gravity irrigation
pipe.
e. Lot 15, Block 2 shall end at the common lot line between Lots 13 and 14 Block 2 as
shown. Lot 14 is proposed to be accessed from the east with second phase and not from
the common driveway.
f. Revise plat note number 2. to reflect that irrigation water is being provided by the
appropriate irrigation entity, not the City of Meridian.
g. Add the following plat notes:
i. The bottom of structural footing shall be set a minimum of 12-inches above the
highest established normal ground water elevation.
ii. Maintenance of any irrigation and/or drainage pipes or ditches crossing a lot is the
responsibility of the lot owner unless such responsibility is assumed by an
irrigation/drainage entity or lot owners association.
iii. Lot 2, Block 2 is subject to a blanket user irrigation easement to benefit the adjacent
land owners.
5. The landscape plan prepared by Breckon Land Design, dated 09/18/19, needs to be revised as
follows:
a. Fencing along the north and south boundary of common lot 17 shall meet the standards set
forth in UDC 11-3A-7A.7.
Meridian City Council Meeting Agenda October 15, 2019 – Page 76 of 294
Page 16
b. The Park’s Dept. approved a 7-foot wide attached multi-use pathway along the north side
of W. Cedarburg St. in lieu of a 10-foot wide pathway.
The Director approved the Applicant’s request for Alternative Compliance to the standard
listed in UDC 11-3B-12C which requires a 5-foot wide landscape strip to be provided
along each side of the pathway along the north side of W. Cedarburg Dr. to only provide
a landscape strip along the north side of the pathway (see Findings in Section VII). In lieu
of the required landscaping, the Applicant is required to provide a gazebo, built-in gas
grill/smoker and gas fire pit with a seating area.
6. Future homes constructed in this development shall be restricted to a single-story in height and
substantially comply with the conceptual elevations approved with H-2018-0018 included in
the Development Agreement.
7. The controls for the gas grill/smoker and gas fire pit shall be placed in a locked box to prevent
children from operating them.
8. The common driveways proposed within this development shall be constructed in accord with
the standards listed in UDC 11-6C-3d.
9. A perpetual ingress/egress easement for the common driveways shall be filed with the Ada
County Recorder, which shall include a requirement for maintenance of a paved surface
capable of supporting fire vehicles and equipment; a copy of the recorded easements shall be
submitted with the final plat for City Engineer signature.
10. All existing structures on the site shall be removed prior to City Engineer signature on the final
plat.
11. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat
and/or development agreement does not relieve the Applicant of responsibility for compliance.
12. City Council approved a waiver to UDC 11-3A-6B.3 to allow the irrigation ditch along the
southwest boundary of the site that encroaches into this site in certain areas to remain open and
not be piped.
B. Public Works
Site Specific Conditions:
1. Adjust streetlight locations or add one additional streetlight to meet spacing requirements.
Street light plan requirements are listed in section 6-5 of the Improvement Standards for
Street Lighting. A copy of the standards can be found at
http://www.meridiancity.org/public_works.aspx?id=272.
2. Sanitary sewer and water service to the lots fronting a common driveway shall come from
service lines extended from the public right-of-way, and not from mainline extensions within
said driveways.
3. Design and construction of the user lateral ditch piping within this project shall conform to
the Meridian Design Standards and Supplemental Specification to the Idaho Standards for
Public Works Construction (ISPWC).
General Conditions:
4. Sanitary sewer service to this development is available via extension of existing mains adjacent
to the development. The applicant shall install mains to and through this subdivision; applicant
shall coordinate main size and routing with the Public Works Department, and execute standard
Meridian City Council Meeting Agenda October 15, 2019 – Page 77 of 294
Page 17
forms of easements for any mains that are required to provide service. Minimum cover over
sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than
alternate materials shall be used in conformance of City of Meridian Public Works Departments
Standard Specifications.
5. Water service to this site is available via extension of existing mains adjacent to the
development. The applicant shall be responsible to install water mains to and through this
development, coordinate main size and routing with Public Works.
6. All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance
surety for such improvements in order to obtain City Engineer signature on the final plat as set
forth in UDC 11-5C-3B.
7. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
8. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
9. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure
prior to final plat signature. This surety will be verified by a line item cost estimate provided
by the owner to the City. The applicant shall be required to enter into a Development Surety
Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable
letter of credit, cash deposit or bond. Applicant must file an application for surety, which can
be found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
10. The City of Meridian requires that the owner post to the City a warranty surety in the amount
of 20% of the total construction cost for all completed sewer, and water infrastructure for a
duration of two years. This surety amount will be verified by a line item final cost invoicing
provided by the owner to the City. The surety can be posted in the form of an irrevocable letter
of credit, cash deposit or bond. Applicant must file an application for surety, which can be
found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
11. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a
surety agreement may be approved as set forth in UDC 11-5C-3C.
12. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
13. It shall be the responsibility of the applicant to ensure that all development features comply
with the Americans with Disabilities Act and the Fair Housing Act.
14. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
15. Developer shall coordinate mailbox locations with the Meridian Post Office.
16. All grading of the site shall be performed in conformance with MCC 11-1-4B.
17. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
Meridian City Council Meeting Agenda October 15, 2019 – Page 78 of 294
Page 18
18. The engineer shall be required to certify that the street centerline elevations are set a minimum
of 3-feet above the highest established peak groundwater elevation. This is to ensure that the
bottom elevation of the crawl spaces of homes is at least 1-foot above.
19. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed
in accordance with the approved design plans. This certification will be required before a
certificate of occupancy is issued for any structures within the project.
20. At the completion of the project, the applicant shall be responsible to submit record drawings
per the City of Meridian AutoCAD standards. These record drawings must be received and
approved prior to the issuance of a certification of occupancy for any structures within the
project.
21. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer’s expense. Final design shall be submitted as part of the development
plan set for approval, which must include the location of any existing street lights. The
contractor’s work and materials shall conform to the ISPWC and the City of Meridian
Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and
Utility Coordinator at 898-5500 for information on the locations of existing street lighting.
22. The applicant shall provide easement(s) for all public water/sewer mains outside of public right
of way (include all water services and hydrants). The easement widths shall be 20 -feet wide
for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat,
but rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to signature of the final plat by the City Engineer.
23. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
24. Any existing domestic well system within this project shall be removed from domestic service
per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at
(208)888-5242 for inspections of disconnection of services. Wells may be used for non-
domestic purposes such as landscape irrigation if approved by Idaho Department of Water
Resources.
25. Any existing septic systems within this project shall be removed from service per City
Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for
abandonment procedures and inspections.
26. The City of Meridian requires that pressurized irrigation systems be supplie d by a year-round
source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface
or well water for the primary source. If a surface or well source is not available, a single-point
connection to the culinary water system shall be required. If a single-point connection is
utilized, the developer will be responsible for the payment of assessments for the common areas
prior to development plan approval.
Meridian City Council Meeting Agenda October 15, 2019 – Page 79 of 294
Page 19
27. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per
UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207
and any other applicable law or regulation.
VII. Findings – Alternative Compliance (UDC 11-5B-5E)
In order to grant approval for alternative compliance, the director shall determine the
following findings:
a. Strict adherence or application of the requirements is not feasible; OR
The Director finds that strict adherence or application of the requirement is feasible but not a
desired option.
b. The alternative compliance provides an equal or superior means for meeting the
requirements; and
The Director finds the Applicant’s proposal to provide additional site amenities beyond the
minimum required in the form of a gazebo, gas fire pit and gas grill in the common area
provides an equal means for meeting UDC requirements.
c. The alternative means will not be materially detrimental to the public welfare or impair
the intended uses and character of the surrounding properties.
The Director finds that the proposed alternative will not be detrimental to the public welfare
or impair the use/character of the surrounding properties.
Meridian City Council Meeting Agenda October 15, 2019 – Page 80 of 294
Chris Johnson
From:
Sent:
To:
Cc:
Subject:
Sonya Allen
Tuesday, October 1, 2019 3:58 PM
Adrienne Weatherly; Charlene Way; Chris Johnson
Caleb Hood
FW: Cherry Blossom - FP Staff Report
From: Jon Breckon <jbreckon@breckonld.com>
Sent: Tuesday, October 1, 2019 3:26 PM
To: Sonya Allen <sallen@meridiancity.org>
Subject: Re: Cherry Blossom - FP Staff Report
Sonya,
Yes, I am in agreement.
Thank you
Jon Breckon
208-949-5153
sent from my iPhone
On Oct 1, 2019, at 13:41, Sonya Allen <sallen@meridiancity.org> wrote:
I'm going to recommend one additional condition of approval is added as follows: "Lot 2, Block 2 is subject to a
blanket user irrigation easement to benefit the adjacent land owners."
Are you in agreement with that addition?
From: Jon Breckon <jbreckon@breckonld.com>
Sent: Tuesday, October 1, 2019 12: 56 PM
To: Sonya Allen <sallen@meridiancity.org>
Cc: Doug Jayo (doug@iayoconstruction.com) <doug@iayoconstruction.com>; Caleb Hood
chood@meridiancity.org>; Bill Parsons <bparsons@meridiancity.org>; Adrienne Weatherly
aweatherly@meridiancity.org>; Charlene Way <cwav@meridiancity.org>; Chris Johnson
ciohnson@meridiancity.org>
Subject: RE: Cherry Blossom - FP Staff Report
Sonya,
Yes, we are in agreement with the staff report conditions of approval.
Thank you,
Jon
Jon Breckon, PLA
MAIN (208) 376-5153 x102 CELL (208) 949-5153
BRECKONIanddesien.com
1
EXHIBIT B
Meridian City Council Meeting Agenda October 15, 2019 – Page 81 of 294
From: Sonya Allen <sallen@meridiancity.org>
Sent: Tuesday, October 1, 2019 12:36 PM
To: Jon Breckon <jbreckon@breckonld.com>
Cc: Doug Jayo (doug@iayoconstruction.com) <doug@iayoconstruction.com>; Caleb Hood
chood@meridiancity.org>; Bill Parsons <bparsons@meridiancity.org>; Adrienne Weatherly
aweatherly@meridiancity.org>; Charlene Way <cwav@meridiancity.org>; Chris Johnson
ciohnson@meridiancity.org>
Subject: Cherry Blossom - FP Staff Report
Importance: High
Jon,
Please send the Clerk (and Caleb) a response to the staff report (if you're in agreement or not with the
conditions of approval). Caleb will be presenting this project at Council tonight.
Thanks,
Sonya Allen I Associate Planner
City of Meridian I Community Development Dept.
33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642
Phone: 208-884-5533 1 Fax: 208-489-0578
image001.gif>
Built for Business, Designed for Living
image002.gif> <image003.gif> <image004.gif> <image005.gif> <image006.png>
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law,
in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law.
4
Meridian City Council Meeting Agenda October 15, 2019 – Page 82 of 294
1
Charlene Way
From:Jon Breckon <jbreckon@breckonld.com>
Sent:Tuesday, October 01, 2019 12:56 PM
To:Sonya Allen
Cc:Doug Jayo (doug@jayoconstruction.com); Caleb Hood; Bill Parsons; Adrienne
Weatherly; Charlene Way; Chris Johnson
Subject:RE: Cherry Blossom - FP Staff Report
Sonya,
Yes, we are in agreement with the staff report conditions of approval.
Thank you,
Jon
Jon Breckon, PLA
MAIN (208) 376-5153 x102 | CELL (208)949-5153
BRECKONlanddesign.com
From: Sonya Allen <sallen@meridiancity.org>
Sent: Tuesday, October 1, 2019 12:36 PM
To: Jon Breckon <jbreckon@breckonld.com>
Cc: Doug Jayo (doug@jayoconstruction.com) <doug@jayoconstruction.com>; Caleb Hood <chood@meridiancity.org>;
Bill Parsons <bparsons@meridiancity.org>; Adrienne Weatherly <aweatherly@meridiancity.org>; Charlene Way
cway@meridiancity.org>; Chris Johnson <cjohnson@meridiancity.org>
Subject: Cherry Blossom - FP Staff Report
Importance: High
Jon,
Please send the Clerk (and Caleb) a response to the staff report (if you’re in agreement or not with the conditions of
approval). Caleb will be presenting this project at Council tonight.
Thanks,
Sonya Allen | Associate Planner
City of Meridian | Community Development Dept.
33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642
Phone: 208-884-5533 | Fax: 208-489-0578
Built for Business, Designed for Living
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law,
in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law.
Meridian City Council Meeting Agenda October 15, 2019 – Page 83 of 294
EIDIAN,?--
DAJ
CITY COUNCIL
WORK SESSION AGENDA
October 15, 2019
Agenda Item Number: 3 E
Item Title: Final Order for Gander Creek North No. 1 (H-2019-0096)
By Trilogy Idaho., Located on the South Side of W. McMillan
Rd., 'A mile West of N. McDermott Rd.
Meeting Notes:
9
I TEM SHEET
C ouncil Agenda I tem - 3.E .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - F inal Order for G ander C reek North No. 1 (H-2019-0096) by T rilogy Idaho,
L ocated on the South S ide of W. M cM illan Rd., 1/4 mile West of N. M cD ermott Rd.
AT TAC HM E NT S:
Description Type Upload D ate
O rder Findings/Orders 10/10/2019
E xhibit A E xhibit 10/10/2019
E xhibit B E xhibit 10/10/2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 84 of 294
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR GANDER CREEK NORTH SUB 1 FP H-2019-0096
Page 1 of 3
BEFORE THE MERIDIAN CITY COUNCIL
HEARING DATE: OCTOBER 1, 2019
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF 48 BUILDING
LOTS, 10 COMMON LOTS AND 1
OTHER LOT ON 13.57 ACRES OF
LAND IN THE R-8 ZONING
DISTRICT FOR GANDER CREEK
NORTH SUBDIVISION NO. 1
BY: TRILOGY IDAHO
APPLICANT
)
)
)
)
)
)
)
)
)
)
)
)
)
CASE NO. H-2019-0096
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on October 1, 2019 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of “PLAT SHOWING GANDER CREEK NORTH
SUBDIVISION NO. 1, LOCATED IN THE N ½ OF THE NE ¼ OF SECTION
32, TOWNSHIP 4N., RANGE 1W., BOISE MERIDIAN, CITY OF MERIDIAN,
ADA COUNTY, IDAHO, 2019, by GREGORY G. CARTER, PLS, SHEET 1 OF
Meridian City Council Meeting Agenda October 15, 2019 – Page 85 of 294
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR GANDER CREEK NORTH SUB 1 FP H-2019-0096
Page 2 of 3
4,” is conditionally approved subject to those conditions of Staff as set forth in the
staff report to the Mayor and City Council from the Planning and Development
Services divisions of the Community Development Department dated October 1,
2019, a true and correct copy of which is attached hereto marked “Exhibit A” and
by this reference incorporated herein, and the response letter from Kent Brown, a
true and correct copy of which is attached hereto marked “Exhibit B” and by this
reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City’s
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Meridian City Council Meeting Agenda October 15, 2019 – Page 86 of 294
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the I day of
By:
Tammy de Weerd
oaP F - D AL'��� Mayor, City of Meridian
Attest: ore
IIV U� W
C E IDIAN*-
IDAHO
is son SEAL
City
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City Attorney.
By: Dated: 1 V 15
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR GANDER CREEK NORTH SUB I FP H-2019-0096
Page 3 of 3
EXHIBIT A
Page 1
HEARING
DATE:
10/01/2019
TO: Mayor & City Council
FROM: Kevin Holmes, Associate Planner
208-884-5533
Bruce Freckleton, Development
Services Manager
208-887-2211
SUBJECT: H-2019-0096
Gander Creek North Subdivision No.1
LOCATION: The south side of W. McMillan Rd.,
approximately ¼ mile west of N.
McDermott Rd., in the NE ¼ of Section
32, Township 4N., Range 1W.
I. PROJECT DESCRIPTION
The Applicant proposes a final plat consisting of 48 building lots, 10 common lots and 1 other lot for
future right-of-way dedication on 13.57 acres of land in the R-8 zoning district.
II. APPLICANT INFORMATION
A. Applicant:
Trilogy Idaho – 9839 W. Cable Car St., Boise, ID 83706
B. Owner:
Union Square, LLC. – 9839 W. Cable Car St., Boise, ID 83706
C. Representative:
Kent Brown Planning – 3161 E. Springwood Dr., Meridian, ID 83642
III. STAFF ANALYSIS
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat (H-2019-0083 – Gander Creek North Subdivision) in accord with the requirements listed in UDC
11-6B-3C.2. Because the number of buildable lots and common area is the same as shown on the
approved preliminary plat, staff deems the final plat in substantial compliance with the approved
preliminary plat.
STAFF REPORT
COMMUNITY DEVELOPMENT DEPARTMENT
Meridian City Council Meeting Agenda October 15, 2019 – Page 88 of 294
EXHIBIT A
Page 2
IV. DECISION
Staff recommends approval of the proposed final plat within the conditions noted in Section VI of
this report.
V. EXHIBITS
A. Preliminary Plat (dated: 5/13/2019)
Meridian City Council Meeting Agenda October 15, 2019 – Page 89 of 294
EXHIBIT A
Page 3
B. Final Plat (not dated)
Meridian City Council Meeting Agenda October 15, 2019 – Page 90 of 294
EXHIBIT A
Page 4
C. Landscape Plan (dated: 08/27/2019)
Meridian City Council Meeting Agenda October 15, 2019 – Page 91 of 294
EXHIBIT A
Page 5
VI. CITY/AGENCY COMMENTS & CONDITIONS
A. Planning Division
Site Specific Conditions:
1. Applicant shall comply with all previous conditions of approval associated with this development
(H-2019-0013; DA instrument number 2019-060657).
2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two years
of the City Council’s approval of the preliminary plat (by June 18, 2021), or apply for a time
extension, in accord with UDC 11-6B-7.
3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The development shall be limited to thirty (30) building permits until a secondary access for
emergency services is completed.
5. The final plat prepared by Bailey Engineering, Inc. by Gregory G. Carter, included in Section
V.B shall be revised as follows:
a. The professional land surveyor shall affix their signature and date to the face of the plat
sheets.
b. Include the Instrument Number on Notes #10, #11, and #12.
6. The landscape plan prepared by Jensen Belts Associates, dated 08/27/2019, included in Section
V.C, shall be revised as follows:
a. Landscaping along the multi-use pathway directly north of the Five Mile Creek shall be
landscaped to the standards of UDC 11-3B-12C.
b. Fencing (chain-link or wrought iron) that complies with the standards listed in UDC 11-3A-
6C shall be constructed on the south side of the multi-use pathway along the Five Mile Creek
for public safety.
7. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or
development agreement does not relieve the Applicant of responsibility for compliance.
8. Prior to signature of the final plat by the City Engineer, the applicant shall provide the “final”
Ada County Street Name Evaluation Letter.
9. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from
the United States Postal Service stating that the applicant has received approval for the location of
mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information.
10. The rear and/or sides of structures that face W. McMillan Rd., an arterial street, shall incorporate
articulation through changes in two or more of the following: modulation (e.g. projections,
recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other
integrated architectural elements to break up monotonous wall planes and roof lines that are
visible from the subject public street. Single-story structures are exempt from this requirement.
11. All stormwater detention facilities counted toward qualified open space are required to be
designed in accord with the standards listed in UDC 11-3B-11C.
12. All fencing shall comply with the standards of UDC 11-3A-7C.
13. A floodplain development permit is required to be obtained from the Public Work’s Department
prior to any and all development within the floodplain.
Meridian City Council Meeting Agenda October 15, 2019 – Page 92 of 294
EXHIBIT A
Page 6
14. A 14-foot wide public pedestrian easement is required to be submitted to the Planning Division
for the multi-use pathway; coordinate the details of the easement with Kim Warren, Park’s
Department.
15. The Five Mile creek, which lies on land owned by Nampa & Meridian Irrigation District between
the north and south portions of this development, shall be protected during construction.
16. All homes constructed shall be generally consistent with the conceptual elevations included with
the development agreement (inst. # 2019-060657).
17. Certificate of Zoning Compliance and Design Review approval is required for the proposed
clubhouse and pool area.
18. Prior to signature of the final plat by the City Engineer, the applicant shall submit a letter of intent
from the school district outlining their timeline for the construction of the high school.
19. Signage shall be installed at the end of the alleys for addressing purposes for lots that front on
mews.
20. Prior to signature of the final plat by the City Engineer, the applicant shall submit details of the
children’s play structure and picnic structure.
B. Public Works
Site Specific Conditions:
1. All streetlights (4) on McMillan Road shall be Type 1. Street light plan requirements are listed in
section 6-7 of the City's Design Standards. A copy of the standards can be found at
http://www.meridiancity.org/public_works.aspx?id=272
2. The water system as proposed does not have a secondary connection to the City's water
distribution system. This situation can result in water quality concerns until such time as the
secondary connection is made with the next phase of this development. Each phase must be
modeled at final plat to ensure adequate fire flow.
3. Flood Plain Permit R-FLDP-2019-0016 has been issued for this project, and the Study of A zone
shows flood contained in channel.
4. This development is subject to paying reimbursement fees for The Oaks Lift Station and Pressure
Sewer Reimbursement Agreement, and the West Ada School District Reimbursement Agreement
for Oaks Lift Station Pump Upgrades (currently under development) pursuant to meridian city code
section 8-6-5
5. The March 7, 2019 Geo-Tech Report, prepared by SITE Consulting, LLC, submitted with this
application highlights several site conditions (including but not limited to soil types, ground water,
and construction methods) that will make development of this property and construction of homes
somewhat challenging. The developer shall bear the responsibility of ensuring that all the
requirements, including compaction of backfill material, foundation drains around homes, and on-
site infiltration pits are conveyed to the home builders, and that they are closely adhered to.
General Conditions:
6. Sanitary sewer service to this development is available via extension of existing mains adjacent to
the development. The applicant shall install mains to and through this subdivision; applicant shall
coordinate main size and routing with the Public Works Department, and execute standard forms
of easements for any mains that are required to provide service. Minimum cover over sewer mains
is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials
Meridian City Council Meeting Agenda October 15, 2019 – Page 93 of 294
EXHIBIT A
Page 7
shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
7. Water service to this site is available via extension of existing mains adjacent to the development.
The applicant shall be responsible to install water mains to and through this development,
coordinate main size and routing with Public Works.
8. All improvements related to public life, safety and health shall be completed prior to occupancy of
the structures. Where approved by the City Engineer, an owner may post a performance surety for
such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC
11-5C-3B.
9. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
10. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing,
landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
11. The City of Meridian requires that the owner post with the City a performance surety in the amount
of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final
plat signature. This surety will be verified by a line item cost estimate provided by the owner to the
City. The applicant shall be required to enter into a Development Surety Agreement with the City
of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or
bond. Applicant must file an application for surety, which can be found on the Community
Development Department website. Please contact Land Development Service for more
information at 887-2211.
12. The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, and water infrastructure for a duration
of two years. This surety amount will be verified by a line item final cost invoicing provided by the
owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
13. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety
agreement may be approved as set forth in UDC 11-5C-3C.
14. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
15. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
16. Applicant shall be responsible for application and compliance with any Section 404 Permitting that
may be required by the Army Corps of Engineers.
17. Developer shall coordinate mailbox locations with the Meridian Post Office.
18. All grading of the site shall be performed in conformance with MCC 11-1-4B.
19. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
20. The engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
Meridian City Council Meeting Agenda October 15, 2019 – Page 94 of 294
EXHIBIT A
Page 8
elevation of the crawl spaces of homes is at least 1-foot above.
21. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage
facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD.
The design engineer shall provide certification that the facilities have been installed in accordance
with the approved design plans. This certification will be required before a certificate of occupancy
is issued for any structures within the project.
22. At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
23. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer’s expense. Final design shall be submitted as part of the development plan
set for approval, which must include the location of any existing street lights. The contractor’s
work and materials shall conform to the ISPWC and the City of Meridian Supplemental
Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator
at 898-5500 for information on the locations of existing street lighting.
24. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather
dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall
be graphically depicted on the plat for reference purposes. Submit an executed easement (on the
form available from Public Works), a legal description prepared by an Idaho Licensed Professional
Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x
11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be
sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the
plat referencing this document. All easements must be submitted, reviewed, and approved prior to
signature of the final plat by the City Engineer.
25. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
26. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-
5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes
such as landscape irrigation if approved by Idaho Department of Water Resources.
27. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment
procedures and inspections.
28. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or
well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
29. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
Meridian City Council Meeting Agenda October 15, 2019 – Page 95 of 294
Chris Johnson
From: Kevin Holmes
Sent: Friday, September 27, 2019 12:17 PM
To: Meridian City Clerk
Subject: FW: FW: Gander Creek North Sub. No. 1 H-2019-0096 Staff Report
Applicant is in agreement with the staff report, see below.
Thanks being flexible with us on this one!
Kevin Holmes I Associate City Planner
City of Meridian I Community Development Dept.
33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642
Phone: 208-489-0573 1 kholmes@meridiancity.org
C4fB ID
Built for Business, Designed for Living
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho low,
in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law.
From: kent brown <kentlkb@gmail.com>
Sent: Friday, September 27, 2019 11:56 AM
To: Kevin Holmes <kholmes@meridiancity.org>
Subject: Re: FW: Gander Creek North Sub. No. 1 H-2019-0096 Staff Report
Kevin The developer has reviewed the conditions of approval and understands them and is in agreement and
will comply
Kent Brown
On Fri, Sep 27, 2019 at 11:41 AM Kevin Holmes <kholmes@meridiancity.org> wrote:
From: Kevin Holmes
Sent: Thursday, September 26, 2019 2:23 PM
To: 'kent brown' <kentlkb@gmail.com>; Meridian City Clerk<MeridianCityClerk@meridiancity.org>; Bill
Nary <bnary@meridiancit-y.org>; Andrea Pogue <apogue@meridiancity.org>; Ted Baird
tbaird@meridiancitv.ora>
Cc: 'Bill Parsons' <bparsons@meridiancity.org>
Subject: Gander Creek North Sub. No. 1 H-2019-0096 Staff Report
Meridian City Council Meeting Agenda October 15, 2019 – Page 96 of 294
Attached is the staff report for the proposed Final Plat for Gander Creek North Sub. No. 1 H-2019-
0096. This item is scheduled to be on the Council agenda on 10/1 /2019. The public hearing will be
held at City Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any
questions.
Kent - Please submit a written response to the staff report to the City Clerk's office
MeridianCityClerk@meridiancity.org) and myself (e-mail) by 10:00 am the Friday prior to the
meeting.
If you are in agreement with the conditions of approval contained in the staff report and you
submit a written response accordingly by 10:00 am on Friday, your item will be placed on the
consent agenda; consent agenda items are passed in one motion by the Council at the beginning of
the meeting. Note: If you are in agreement with the staff report, it is still recommended you
attend the meeting in the event the item is pulled off of the consent agenda.
If you do not respond to the staff report by Friday, or if you have concerns with the conditions of
approval, your project will be placed on the regular agenda.
Thank you,
Kevin Holmes I Associate City Planner
City of Meridian I Community Development Dept.
33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642
Phone: 208-489-0573 1 kholmes@meridiancity.org
C -/(E IIIAI
Built for Business, Designed for Living
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law,
in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law.
Kent Brown
Kent Brown Planning Services
3161 E. Springwood Drive
Meridian City Council Meeting Agenda October 15, 2019 – Page 97 of 294
Meridian, ID 83642
P: 208-871-6842
Meridian City Council Meeting Agenda October 15, 2019 – Page 98 of 294
CjQ�E IDIANIZ?-
I DAJ
CITY COUNCIL
WORK SESSION AGENDA
October 15, 2019
Agenda Item Number: 3 F
Item Title: Findings of Fact, Conclusions of Law for Adera (H-2019-0092)
By Chad Olsen., Located at 1680 W. Ustick Rd.
Meeting Notes:
9
I TEM SHEET
C ouncil Agenda I tem - 3.F.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - F indings of F act, C onclusions of L aw for Adera (H-2019-0092) by Chad Olsen,
L ocated at 1680 W. Ustick Rd.
AT TAC HM E NT S:
Description Type Upload D ate
F indings Findings/Orders 10/11/2019
E xhibit A E xhibit 10/11/2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 99 of 294
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0092 - 1 -
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND DECISION & ORDER
In the Matter of the Request for a Modification to the Development Agreement to Include a New
Conceptual Development Plan for a Mix of Uses Consisting of Multi-Family Residential, a Self-
Service Storage Facility, Office and Retail Uses; and New Conditions for the Adera Development,
by Chad Olsen.
Case No(s). H-2019-0092
For the City Council Hearing Date of: October 1, 2019 (Findings on October 15, 2019)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of October 1, 2019, incorporated by
reference)
2. Process Facts (see attached Staff Report for the hearing date of October 1, 2019, incorporated by
reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of October 1, 2019,
incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of October 1, 2019, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use
Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Community Development Department, the Public Works Department and any affected party
requesting notice.
Meridian City Council Meeting Agenda October 15, 2019 – Page 100 of 294
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0092 - 2 -
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of October 1, 2019, incorporated by reference. The conditions are concluded to be
reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant’s request for a modification to the existing Development Agreement is hereby
approved per the conditions of approval in the Staff Report for the hearing date of October 1,
2019, attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Development Agreement Duration
The city and/or an applicant may request a development agreement or a modification to a
development agreement consistent with Idaho Code section 67-6511A. The development
agreement may be initiated by the city or applicant as part of a request for annexation and/or
rezone at any time prior to the adoption of findings for such request.
A development agreement may be modified by the city or an affected party of the development
agreement. Decision on the development agreement modification is made by the city council in
accord with this chapter. When approved, said development agreement shall be signed by the
property owner(s) and returned to the city within six (6) months of the city council granting the
modification.
A modification to the development agreement may be initiated prior to signature of the
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the city if filed prior to the end of the six (6) month approval
period.
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of October 1, 2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 101 of 294
By action of the City Council at its regular meeting held on the I 8n day of C-V6bP V- ,
2019.
COUNCIL PRESIDENT JOE BORTON VOTED
COUNCIL VICE PRESIDENT LUKE CAVENER VOTED
COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED A�(�
COUNCIL MEMBER TY PALMER VOTED
COUNCIL MEMBER TREG BERNT VOTED
COUNCIL MEMBER GENESIS MILAM VOTED
MAYOR TAMMY de WEERD VOTED
(TIE BREAKER)
Mayor Tammy de Weerd
Attest: o�Qo�PISD Aucvsr' A`�o
2 ('ily of
g IDIAN'�
C o
City Cl s^ SEAL
Copy served upon Applicant, Community Development Department, Public Works Department and City
Attorney.
By: CnAkvo Dated: O �5
City Clerk's Uffice
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0092 PatXA -3 -
EXHIBIT A
Page 1
HEARING
DATE:
10/1/2019
TO: Mayor & City Council
FROM: Bill Parsons, Planning Supervisor
208-884-5533
Bruce Freckleton, Development
Services Manager
208-887-2211
SUBJECT: H-2019-0092
Adera MDA
LOCATION: 1680 W. Ustick Rd.
I. PROJECT DESCRIPTION
Request to modify the existing Development Agreement (Inst. #110031366, JJA Land) to include a
new conceptual development plan for a mix of uses consisting of multi-family residential, a self-
service storage facility, office and retail uses.
II. SUMMARY OF REPORT
A. Project Summary
III. APPLICANT INFORMATION
A. Applicant/Representative:
Chad Olsen
STAFF REPORT
COMMUNITY DEVELOPMENT DEPARTMENT
Description Details
Acreage 4.61
Current Zoning C-C
Neighborhood meeting date; # of
attendees:
4/25/2019; 0 attendees
History (previous approvals) AZ-09-005 (JJA Land, Ord. 10-1445, DA # 110031366);
H-2018-0096 (RZ, CUP, & MDA to develop a 96-unit MF
Development). Application was withdrawn after the P/Z
hearing.
Public Testimony 21 individuals submitted public testimony in opposition
(see the public record).
Meridian City Council Meeting Agenda October 15, 2019 – Page 103 of 294
Page 2
104 E. Fairview Ave., #233
Meridian, ID 83642
B. Owner:
Buyrite, LLC
16130 N. Elder St.
Nampa, ID 83687
IV. NOTICING
City Council
Posting Date
Newspaper Notification 9/13/2019
Radius notification mailed to properties
within 300 feet 9/17/2019
Public hearing notice sign posted 9/19/2019
Nextdoor posting 9/17/2019
V. STAFF ANALYSIS
The existing Development Agreement (DA) (Inst. #110031366, JJA Land, AZ-09-005) was approved
in 2009. At the time of annexation approval, specific details for how the site was to develop were not
provided. The recorded development agreement requires those details when the property is
subdivided.
The Applicant now desires to modify the terms of the original DA, because most of the original
provisions are no longer applicable to development of this site. The terms of the existing DA are
included below in Section VI.B. A legal description and exhibit map subject to the new DA are
included below in Section VI.A.
The proposed concept plan depicts one retail/office (1) pad site, self-service storage facility and eight
(8) multi-family units. The multi-family development and self-service storage facility will require
conditional use approval subject to the standards set forth in UDC 11-4-3-27 and 11-4-3-34; retail
and office are a principal permitted use in the C-C district. NOTE: The applicant has submitted the
CUP for the self-service storage facility. This project is scheduled for the October 24th P/Z
hearing.
The conceptual building elevations were also submitted to demonstrate the quality of design and a
cohesive design theme of the future buildings in the development.
Access to the commercial portion of the development is proposed via a shared driveway (right-
in/right-out) from N. Linder Road and a secondary emergency access to W. Ustick Rd. for the future
storage facility. The concept plan depicts the extension of a public street in the northwest corner of
the development. Ideally, staff would like to see inter-connectivity between the commercial, storage
and residential uses as contemplated by the Comprehensive Plan however, during ACHD’s review of
this plan, the applicant was required to shift the Linder Road access farther to the north and remove
the driveway connection to Crosswind Street to prevent cut-through traffic. In lieu of the vehicular
connection, the applicant has provided a central gathering space and provided a pedestrian connection
to integrate the proposed development. With development of this site, staff recommends as DA
provision that the applicant provide a central open space and seating area. Further, Staff
recommends as a provision of the DA that the Developer submit a preliminary plat application
Meridian City Council Meeting Agenda October 15, 2019 – Page 104 of 294
Page 3
concurrent with the CUP for the multi-family development to facilitate the dedication and
construction of the W. Crosswind St.
VI. DECISION
A. Staff:
Staff recommends approval of the proposed MDA per the provisions in Section VIII.
B. The Meridian City Council heard this item on October 1, 2019. At the public hearing, the Council
moved to approve the subject MDA request.
1. Summary of the City Council public hearing:
a. In favor: Chad Olsen, Applicant
b. In opposition: Beth Lucas; Miquelle Crosland; Holly Worthington
c. Commenting: John Schafer; John Walsh
d. Written testimony: None
e. Staff presenting application: Caleb Hood
f. Other Staff commenting on application: Lieutenant Ford, Police Dept.; Mark Niemeyer,
Fire Department
2. Key issue(s) of public testimony:
a. Concern pertaining to traffic generated from proposed multi-family portion of
development;
b. Not in favor of proposed development plan – belief that it doesn’t fit with the
surrounding neighborhoods (i.e. apartment buildings are too tall at 3-stories – no
transition to future single-family homes to west and proposed single-story storage units)
– requests if multi-family structures are proposed that they not exceed 2-stories in
height and elevations include architectural details and colors that fit in better with the
surrounding area that are more residential in appearance (i.e. pitched/gabled roofs, more
architectural detail, less of a modern style and more traditional);
c. Concern pertaining to overcrowding of area schools from proposed multi-family
development; and,
d. Concern pertaining to perceived high rate of crime/criminals associated with storage
facilities.
3. Key issue(s) of discussion by City Council:
a. The number of existing storage facilities and multi-family (apartments) developments in
the area;
b. Discussion pertaining to the height of the proposed multi-family structures and reduction
from 3 to 2-stories in height;
c. Desire for more neighborhood serving uses (i.e. retail, services, etc.) to be provided in
this area; and architectural design elements more consistent with area homes; and,
d. The proposed uses would have some of the least impacts on traffic and school
enrollment.
4. City Council change(s) to Commission recommendation:
a. Amend DA provisions in #5.1 to remove multi-family residential component of
development, only allowing a self-service storage facility and commercial uses.
Meridian City Council Meeting Agenda October 15, 2019 – Page 105 of 294
Page 4
VII. EXHIBITS
A. Legal Description and Development Agreement Boundary:
Meridian City Council Meeting Agenda October 15, 2019 – Page 106 of 294
Page 5
Meridian City Council Meeting Agenda October 15, 2019 – Page 107 of 294
Page 6
B. Current Development Agreement Provisions (Inst. No. 110031366)
Meridian City Council Meeting Agenda October 15, 2019 – Page 108 of 294
Page 7
C. Proposed Site Plan
Multi-family
Not Approved
Meridian City Council Meeting Agenda October 15, 2019 – Page 109 of 294
Page 8
D. Proposed Landscape Plan
Multi-family
Not Approved
Meridian City Council Meeting Agenda October 15, 2019 – Page 110 of 294
Page 9
E. Elevations
Not Approved
Meridian City Council Meeting Agenda October 15, 2019 – Page 111 of 294
Page 10
VIII. CITY/AGENCY COMMENTS & CONDITIONS
Recommended Development Agreement Provisions:
CONDITIONS COVERING DEVELOPMENT OF SUBJECT PROPERTY:
5.1. Owner/Developer shall develop the Property in accordance with the following
special conditions:
1. The applicant shall be responsible for all costs associated with the sewer and
water service extension and hook-up to City services.
2. Future development of this site shall substantially comply with the attached
conceptual development plan, building elevations and provisions contained
herein.
3. All future development of the subject property shall comply with the City
of Meridian ordinances in effect at the time of development.
4. The multi-family development and self-service storage facility requires
conditional use approval subject to the standards set forth in UDC 11-4-
3-27 and 11-4-3-34.
5. The applicant shall provide a central open space and seating area within
the commercial portion of the development in accord with the MU-C
standards.
6. The applicant shall subdivide the property and construct W. Crosswind
St. in conjunction with the multi-family development.
7. Future development shall comply with the structure and site design standards
listed in UDC 11-3A-19 and the design standards listed in the Architectural
Standards Manual.
8. A 10-foot wide multi-use pathway with a public use easement and
landscaping shall be installed adjacent to W. Ustick Road.
Meridian City Council Meeting Agenda October 15, 2019 – Page 112 of 294
EIDIADAHO
N,? --
CITY COUNCIL
WORK SESSION AGENDA
October 15, 2019
Agenda Item Number: 3 G
Item Title: Development Agreement for Verona (Jackson Food Stores)
(H-2019-0070)
With Jackson Food Stores, Inc., Located at 4870 N. Ten Mile Rd.
Meeting Notes:
us -t - -
I TEM SHEET
C ouncil Agenda I tem - 3.G.
Presenter: Kevin Holmes
Estimated Time f or P resentation: 0
Title of I tem - D evelopment Agreement for Verona (J ackson Food S tores) (H-2019-0070) with
J ackson F ood S tores, Inc., L ocated at 4870 N. Ten M ile Rd.
D evelopment Agreement between the City of Meridian and J ackson F ood S tores, I nc. for Verona H-
2019-0070.
AT TAC HM E NT S:
Description Type Upload D ate
Development A greement-H-2019-0070 A greements / C ontracts 10/7/2019
E xhibit A-H-2019-0070 E xhibit 10/7/2019
E xhibit B -H-2019-0070 E xhibit 10/7/2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 113 of 294
ADA COUNTY RECORDER Phil McGrane 2019-101013
BOISE IDAHO Pgs=31 HEATHER LUTHER 10/16/2019 01:48 PM
CITY OF MERIDIAN, IDAHO NO FEE
PARTIES: 1. City of Meridian
2. Jacksons Food Stores, Inc., Owner/Developer
THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into
thisday of 2019, by and between City of Meridian, a municipal
corporation of the State of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue,
Meridian, Idaho 83642 and Jacksons Food Stores, Inc., whose address is 3450 E. Commercial
Street, Meridian, ID 83642, hereinafter called OVVNER/DEVELOPER.
I . RECITALS:
1.1 WHEREAS, Owner is the sole owner, in law and/or equity, of certain tract of
land in the County of Ada, State of Idaho, described in Exhibit "A", which is
attached hereto and by this reference incorporated herein as if set forth in full,
herein after referred to as the Property; and
1.2 WHEREAS, Idaho Code § 67-6511A provides that cities may, by ordinance,
require or permit as a condition of zoning that the Owner/Developer make a
written commitment concerning the use or development of the subject
Property; and
1.3 WHEREAS, City has exercised its statutory authority by the enactment of
Section 11-513-3 of the Unified Development Code ("UDC"), which
authorizes development agreements upon the annexation and/or re -zoning of
land; and
1.4 WHEREAS, Owner/Developer has submitted an application for Modification
to an existing Development Agreement, recorded in Ada County as Instrument
# 108059800 to remove the subject property from this Agreement and bind the
Property as shown in the attached Exhibit "A" to a new Development
Agreement,; and
1.5 WHEREAS, Owner/Developer made representations at the public hearing
before the Meridian City Council, as to how the Property will be developed
and what improvements will be made; and
1.6 WHEREAS, the record of the proceedings for the Modification of
Development Agreement on the Property held before the City Council,
includes responses of government subdivisions providing services within the
DEVELOPMEN,i, AGREEMENT— VERONA (JACKSONS FOOD STORES) (H-2019-0070) PAGE 1 OF 7
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ACKNOWLEDGMENTS
IN WITNESS WHEREOF, the parties have herein executed this agreement and made
it effective as hereinabove provided.
OWNER/DEVELOPER:
Jacksons Food Stores
CITY OF MERIDIAN
Mayor Tammy de Weerd
STATE OF IDAHO
ss:
County of Ada, )
ATTEST:
AUGUST,\
�IQ
0
rdf w
gDTAN*--
AL
On this 157 day of L 2019, before me, the undersigned, a Notary Public in and for said
State, personally appeared a known or identified to me to be the Se ctv+ct H of
Jacksons Food Stores and the person ho signed above and acknowledged to me that he executed the same on behalf of
said company.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this
certificate first above written.
CYNTHIA BURNETT
NOTARY PUBLIC • STATE OF IDAHO
COMMISSION NUMBER 43527
MY COMMISSION EXPIRES 12.18.2022
STATE OF IDAHO )
ss
County of Ada )
Nota y Public for Idah
Residing at: 604
My Commission Expires:
On this day of ( �beX— , 2019, before me, a Notary Public, personally appeared
Tammy de Weerd and Chris Johnson, know or identified to me to be the Mayor and Clerk, respectively, of the City of
Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and
acknowledged to me that such City executed the same.
IN WITNESS Wj1URLUF, I have hereunto set my hand and affixed my official seal the day and year in this
CHAFrtLENE WAY"
COMMISSION #67390 0MAM
(SENO)fARY PUBLIC Notaiy Publi daho'
STATE OF IDAHO Residing at:
MY COMMISSION EXPIRES 3!28122 Commission expires:, --7i -,PN-aC)a
DEVELOPMENT AGREEMENT— VERONA (JACKSONs FOOD STORES) (H-2019-0070) PAGE 7 OF 7
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EXHIBIT A
Page 1
Legal Description and Development Agreement Boundary : Lot 12, Block 12 Verona
Subdivision No. 4 (highlighted below)
Meridian City Council Meeting Agenda October 15, 2019 – Page 133 of 294
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0070 - 1 -
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND DECISION & ORDER
In the Matter of the Request for a Modification to the
Existing Development Agreement (Inst. #108059800) for Removing the Subject Property from the
Existing DA and Entering Into a New Development Agreement, by BRS Architects.
Case No(s). H-2019-0070
For the City Council Hearing Date of: July 23, 2019 (Findings on August 27, 2019)
A. Findings of Fact
1.Hearing Facts (see attached Staff Report for the hearing date of July 23, 2019, incorporated by
reference)
2.Process Facts (see attached Staff Report for the hearing date of July 23, 2019, incorporated by
reference)
3.Application and Property Facts (see attached Staff Report for the hearing date of July 23, 2019,
incorporated by reference)
4.Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of July 23, 2019, incorporated by reference)
B. Conclusions of Law
1.The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use
Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2.The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3.The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4.Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5.It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6.That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Community Development Department, the Public Works Department and any affected party
requesting notice.
REVISED
Meridian City Council Meeting Agenda August 27, 2019 – Page 110 of 403
EXHIBIT B
Meridian City Council Meeting Agenda October 15, 2019 – Page 134 of 294
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0070 - 2 -
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of July 23, 2019, incorporated by reference. The conditions are concluded to be
reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant’s request for a modification to the Development Agreement (Inst. #108059800)
is hereby approved per the conditions of approval in the Staff Report for the hearing date of
July 23, 2019, attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Development Agreement Duration
The city and/or an applicant may request a development agreement or a modification to a
development agreement consistent with Idaho Code section 67-6511A. The development
agreement may be initiated by the city or applicant as part of a request for annexation and/or
rezone at any time prior to the adoption of findings for such request.
A development agreement may be modified by the city or an affected party of the development
agreement. Decision on the development agreement modification is made by the city council in
accord with this chapter. When approved, said development agreement shall be signed by the
property owner(s) and returned to the city within six (6) months of the city council granting the
modification.
A modification to the development agreement may be initiated prior to signature of the
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the city if filed prior to the end of the six (6) month approval
period.
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of July 23, 2019
Meridian City Council Meeting Agenda August 27, 2019 – Page 111 of 403Meridian City Council Meeting Agenda October 15, 2019 – Page 135 of 294
By action of the City Council at its regular meeting held on the
ZTI"
day of ,
2019.
COUNCIL PRESIDENT JOE BORTON
COUNCIL VICE PRESIDENT LUKE CAVENER
COUNCIL MEMBER ANNE LITTLE ROBERTS
COUNCIL MEMBER TY PALMER
COUNCIL MEMBER TREG BERNT
COUNCIL MEMBER GENESIS MILAM
MAYOR TAMMY de WEERD
TIE BREAKER)
VOTED 4
VOTED
VOTED e --
VOTED
VOTED
VOTED— A- ^,7
VOTED)
ir)6 Pre"5'W en k
Copy served upon Applicant, Community Development Department, Public Works Department and City
Attorney.
By: Dated:
City Jerk's Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0070 — P)dV Ded VProna -3-
MAYOR
3 -
Meridian City Council Meeting Agenda October 15, 2019 – Page 136 of 294
EXHIBIT A
Page 1
HEARING
DATE:
7/23/2019
TO: Mayor & City Council
FROM: Kevin Holmes, Associate Planner
208-884-5533
Bruce Freckleton, Development
Services Manager
208-887-2211
SUBJECT: H-2019-0070
Verona (Lot 12, Block 12) MDA
LOCATION: 4870 N. Ten Mile Rd., in the SW ¼ of
Section 26, Township 4N., Range 1W
I. PROJECT DESCRIPTION
Request to modify an existing development agreement for the purpose of removing the subject
property from DA Instrument #108059800 and enter into a new development agreement.
II. SUMMARY OF REPORT
A. Project Summary
III. APPLICANT INFORMATION
A. Applicant/Owner:
Jacksons Food Stores, Inc.
3450 E. Commercial St.
Meridian, ID 83642
STAFF REPORT
COMMUNITY DEVELOPMENT DEPARTMENT
Description Details
Acreage 1.76
Current Zoning C-G
Neighborhood meeting date; # of
attendees:
5/28/19; 2 attendees
History (previous approvals) MI-07-013, DA Inst. No. 108059800; RZ-07-017; PP-07-
011; FP-08-010, A-2019-0038
Meridian City Council Meeting Agenda August 27, 2019 – Page 113 of 403Meridian City Council Meeting Agenda October 15, 2019 – Page 137 of 294
EXHIBIT A
Page 2
B. Representative:
Joe Thompson, BRS Architects
1010 S. Allante Pl. Ste. 100
Boise, ID 83709
IV. NOTICING
City Council
Posting Date
Newspaper Notification 7/5/2019
Radius notification mailed to properties
within 300 feet 7/2/2019
Public hearing notice sign posted 7/12/2019
Nextdoor posting 7/2/2019
V. STAFF ANALYSIS
The applicant has applied for a development agreement modification (MDA) that proposes to remove
the subject property, Lot 12, Block 12 of Verona Subdivision No. 4, from the existing development
agreement (Inst. No. 108059800) and enter into a new development agreement. Currently, the
existing DA governs a much larger area owned by separate entities than the applicant’s property.
Excluding the subject property from the recorded DA will facilitate the development of the property
without obtaining permission from multiple owners. Further, the applicant is requesting Council
approval to allow the construction of a new access point to W. McMillan Rd. (see Exhibit E). If
approved, the new access point will be shared with the adjacent property owner to the east. The
existing W. McMillan Rd. access point to the east, approved with Verona No. 4, will be required to be
closed. ACHD has approved the proposed access drive as a full access driveway until such time they
deem it should be limited to a right-in/right-out only access. Staff is supportive of ACHD’s
determination on limiting the access. Staff recommends this condition be included in the new DA.
The current DA contains five (5) conditions that govern the development of the property. These are:
1. Constructing buildings using high quality materials and designs, conforming with submitted
elevations,
2. Limiting the square footage of any one building to 50,000 square feet, total nonresidential
square footage of entire development not to exceed 225,000 square feet,
3. Conformance with a conceptual site plan,
4. Providing cross access between specific parcels, and
5. The inclusion of stamped concrete in the development.
These specific provisions are attached in Exhibit B for the Council to reference. Further, staff has
attached the approved concept plan (Exhibit C), which is tied to the current DA. The area the
applicant owns is approved to develop with a convenience store and fuel sales facility consistent with
the approved concept plan (see Exhibit D). The plans approved by the City did not include the
proposed access point. If the MDA is approved, the applicant will be responsible for amending their
approval to include the new shared access and submitting a recorded cross access agreement. To
ensure the site develops as proposed, staff has included the DA provisions that should be incorporated
in the new DA. These new provisions are included as in Section VIII below.
Meridian City Council Meeting Agenda August 27, 2019 – Page 114 of 403Meridian City Council Meeting Agenda October 15, 2019 – Page 138 of 294
EXHIBIT A
Page 3
VI. DECISION
A. Staff:
Staff recommends approval of the proposed MDA per the provisions in Section VIII.
B. The Meridian City Council heard this item on July 23, 2019. At the public hearing, the Council
moved to approve the subject MDA request.
1. Summary of the City Council public hearing:
a. In favor: Mike Baldner, representative for the applicant
b. In opposition: None
c. Commenting: None
d. Written testimony: Joe Thompson, representative for the applicant, in agreement with
the staff report.
e. Staff presenting application: Kevin Holmes
f. Other Staff commenting on application: None
2. Key issue(s) of public testimony:
a. None
3. Key issue(s) of discussion by City Council:
a. None
VII. EXHIBITS
A. Legal Description and Development Agreement Boundary: Lot 12, Block 12 Verona
Subdivision No. 4 (highlighted below)
Meridian City Council Meeting Agenda August 27, 2019 – Page 115 of 403Meridian City Council Meeting Agenda October 15, 2019 – Page 139 of 294
EXHIBIT A
Page 4
B. Current Development Agreement Provisions (Inst. No. 108059800)
5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY:
5.1. Owner/Developer shall develop the Property in accordance with the following
special conditions:
1. The proposed commercial and office buildings shall be constructed with high
quality materials, including but not limited to: stucco, wood and brick, with
substantial stone accents, four sided architecture: for retail uses one side may not
require full facade treatment if there is screening for the loading area, highlighted
main entrances, stamped decorative concrete, flat roofs, accent metal roofing,
composite or tile roofing materials and variations in colors, roof planes and
parapet heights.
2. Elevations shall substantially conform to the photos submitted with MI-07-013, as
set forth in Exhibit D.
3. A minimum of 5 buildings with no one building exceeding 50,000 square feet shall
be constructed on lots associated with the Verona Commercial Subdivision. The
maximum allowable non-residential square footage for this development shall be
225,000 square feet. The development of the site shall generally conform to
concept plan in Exhibit C, as determined by the Planning Director.
4. The applicant shall provide cross access from the southern office lot located east of
W. Milano Drive to the vacant commercial parcel east of the site.
5. The City Council expects some stamped decorative concrete within the proposed
development.
Meridian City Council Meeting Agenda August 27, 2019 – Page 116 of 403Meridian City Council Meeting Agenda October 15, 2019 – Page 140 of 294
EXHIBIT A
Page 5
C. Original Concept Plan
Subject Property
Meridian City Council Meeting Agenda August 27, 2019 – Page 117 of 403Meridian City Council Meeting Agenda October 15, 2019 – Page 141 of 294
EXHIBIT A
Page 6
D. Approved Site Plan and Elevations from CZC Application
Meridian City Council Meeting Agenda August 27, 2019 – Page 118 of 403Meridian City Council Meeting Agenda October 15, 2019 – Page 142 of 294
EXHIBIT A
Page 7
E. Proposed New Access
VIII. CITY/AGENCY COMMENTS & CONDITIONS
Recommended Development Agreement Provisions:
USES PERMITTED BY THIS AGREEMENT:
4.1 The uses allowed pursuant to this Agreement are only those uses allowed under
City’s Zoning Ordinance codified at Meridian Unified Development Code § 11-
2B.
CONDITIONS COVERING DEVELOPMENT OF SUBJECT PROPERTY:
5.1. Owner/Developer shall develop the Property in accordance with the following
special conditions:
1. Future development of this site shall comply with the design standards listed
in UDC 11-3A-19 and the guidelines contained in the Architectural
Standards Manual.
2. All future development of the subject property shall comply with City of
Meridian ordinances in effect at the time of development.
3. Certificate of Zoning Compliance and Administrative Design Review
applications are required to be submitted to the Planning Division for
Meridian City Council Meeting Agenda August 27, 2019 – Page 119 of 403Meridian City Council Meeting Agenda October 15, 2019 – Page 143 of 294
EXHIBIT A
Page 8
approval of all future buildings/uses on the site, prior to applying for building
permit.
4. The location of the access drive to W. McMillan Rd (336 feet east of the
intersection), is approved as shown in Exhibit E. The Ada County Highway
District shall determine when the access is to be limited to right-in/right-out
only.
5. Applicant shall provide a recorded cross agreement with parcel
R9010680120 in accord with UDC 11-3A-3. The recorded agreement shall
be submitted to the Planning Division prior to obtaining occupancy of the
convenience store.
6. The existing access approximately 500 feet east of the Ten Mile Road shall
be closed as shown in Exhibit E. The applicant shall install a 5-foot wide
detached sidewalk and landscape the area with a 25-foot wide street buffer in
accord with UDC 11-3B-7C.
Meridian City Council Meeting Agenda August 27, 2019 – Page 120 of 403Meridian City Council Meeting Agenda October 15, 2019 – Page 144 of 294
EIDIANC--
CITY COUNCIL
WORK SESSION AGENDA
October 15, 2019
Agenda Item Number: 3 H
Item Title: Approval of Purchase Order #20-0052 to Ferguson Enterprises
for FY20
For new and replacement water meters and meter equipment
for the not -to -exceed amount of $823,322.00
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.H.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - Approval of P urchase O rder #20-0052 to F erguson E nterprises for F Y 20 New
and Replacement Water M eters and M eter Equipment for the Not-to-E xceed Amount of
$823,322.00
AT TAC HM E NT S:
Description Type Upload D ate
Council Memo Cover Memo 10/9/2019
Unsigned P O# 20-0052 Cover Memo 10/9/2019
Requisition Cover Memo 10/9/2019
B udget R eport Cover Memo 10/9/2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 145 of 294
Page 1
Memo
To: Chris Johnson, City Clerk
From: Sandra Ramirez, Purchasing Specialist
CC: Dennis Teller; Keith Watts
Date: 10/09/19
Re: October 15 th City Council Meeting Agenda Item
The Purchasing Department, on behalf of the Water Department, respectfully requests that
the following item be placed on the October 15 th City Council Consent Agenda for Council’s
consideration.
Approval of Purchase Order #20-0052 to Ferguson Enterprises for FY20 New and
Replacement Water Meters and Meter Equipment for the Not-to-Exceed amount of
$823,322.00. The Purchase Order is in conjunction to the current approved Sole
Source dated December 16, 2014.
Recommended Council Action: Approval of Purchase Order #20-0052 for the
Not-to-Exceed amount of $823,322.00 as well as authorize Purchasing Manager
to sign the Purchase Order for the Not-To-Exceed amount of $823,322.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda October 15, 2019 – Page 146 of 294
?il,IDIAN
PurchaSe Order 1otet2o1e
Attention: Dennis Teller
20-0052
CITY OF MERIDIAN
33 EAST BROADWAY AVE.
MERIDIAN,TD 83642
(208) 888-4433
Vendor Address:
FERGUSON ENTERPRISES INC.
FERGUSON WATERWORKS #1 701
PO BOX 802817
cHrcAGo, rL 60680-2817
Billing
Address
Shipping
Address:
Shipping Methodr
FOB:
Attn: Finance
33 E Broadway Ave
Meridian, lD 83642
City of Meridian
Water Department
2235 NW 8th
Meridian, lD 83646
Contractor
Destination Pre-Paid
Description Unit Quantity Total
20-0052 New & Replacement FY20 Water Meters, MXU's & Meter Equipm...823322.00 1.00 823,322.00
Purchase Order Total $823,322.00
Purchasing Manager:
Special lnstructions
PO to SOLE SOURCE approved by council 12116114 for Water Meters & Equipment. Council approved 10115119 Not{o-Exceed
$823,322.00 60-3410-52450 Ticket#36630
IDAHO
Unit Price
Dollar
Meridian City Council Meeting Agenda October 15, 2019 – Page 147 of 294
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City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
3410 - Water - Operations
60 - Enterprise Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
52450 Water Meters
843,321.96 0.00 843,321.96 100.00%
Total OPERATING COSTS 843,321.96 0.00 843,321.96 100.00%
TOTAL EXPENDITURES 843,321.96 0.00 843,321.96 100.00%
Date: 10/9/19 11:51:02 AM Page: 1Meridian City Council Meeting Agenda October 15, 2019 – Page 149 of 294
EIDIAN?-
DAHJ
CITY COUNCIL
WORK SESSION AGENDA
October 15, 2019
Agenda Item Number: 3 I
Item Title: Approval of Purchase Order to Motorola
For police mobile radios for the not -to -exceed amount of
$794,698.27
Meeting Notes: 9
I TEM SHEET
C ouncil Agenda I tem - 3.I .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - Approval of P urchase O rder to M otorola for Police M obile Radios for the Not-
to-Exceed amount of $794,698.27
AT TAC HM E NT S:
Description Type Upload D ate
Memo to Council Cover Memo 10/11/2019
B udget B ackup Material 10/11/2019
Requisition B ackup Material 10/11/2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 150 of 294
Page 1
Memo
To: Chris Johnson, City Clerk
From: Sandra Ramirez, Purchasing Specialist
CC: Stacey Pechin; Keith Watts
Date: 10/11/2019
Re: October 22 nd City Council Meeting Agenda Item
The Purchasing Department, on behalf of the Police Department, respectfully requests that
the following item be placed on the October 22 nd City Council Consent Agenda for Council’s
consideration.
Approval of Purchase Order to Motorola for Police Mobile Radios for the Not-to-
Exceed amount of $794,698.27. The Purchase Order is in conjunction with the
approved FY20 G100 for radio, chargers, and mics replacements.
Recommended Council Action: Approval of Purchase Order for the Not-to-
Exceed amount of $794,698.27 as well as authorize Purchasing Manager to
sign the Purchase Order for the Not-to-Exceed amount of $794,698.27.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda October 15, 2019 – Page 151 of 294
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
2110 - Police Admin
01 - General Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
56103 Communications
946,587.96 0.00 946,587.96 100.00%
Total OPERATING COSTS 946,587.96 0.00 946,587.96 100.00%
TOTAL EXPENDITURES 946,587.96 0.00 946,587.96 100.00%
Date: 10/11/19 12:28:34 PM Page: 1Meridian City Council Meeting Agenda October 15, 2019 – Page 152 of 294
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
2110 - Police Admin
01 - General Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
Capital Outlay
94100 Capital - Vehicles
1,020,385.20 0.00 1,020,385.20 100.00%
0000 NON-DEPARTMENTAL 0.00 167,530.88 (167,530.88)0.00%
Total Capital Outlay 1,020,385.20 167,530.88 852,854.32 83.58%
TOTAL EXPENDITURES 1,020,385.20 167,530.88 852,854.32 83.58%
Date: 10/11/19 12:41:01 PM Page: 1Meridian City Council Meeting Agenda October 15, 2019 – Page 153 of 294
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
2110 - Police Admin
08 - Public Safety Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
Capital Outlay
94100 Capital - Vehicles
133,680.00 0.00 133,680.00 100.00%
Total Capital Outlay 133,680.00 0.00 133,680.00 100.00%
TOTAL EXPENDITURES 133,680.00 0.00 133,680.00 100.00%
Date: 10/11/19 12:41:01 PM Page: 2Meridian City Council Meeting Agenda October 15, 2019 – Page 154 of 294
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EIDIAN,?--
�J
CITY COUNCIL
WORK SESSION AGENDA
October 15, 2019
Agenda Item Number: 3 J
Item Title: Approval of Purchase Order #20-0048 to USSSOA for FY20
For Adult Sports Officials for the not -to -exceed amount of
$52,400.00
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.J .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - Approval of P urchase O rder #20-0048 to US S S O A for F Y 20 Adult S ports
Officials for the Not-to-Exceed Amount of $52,400.00
AT TAC HM E NT S:
Description Type Upload D ate
Council Memo Cover Memo 10/9/2019
Requisition Cover Memo 10/9/2019
B udget R eport Cover Memo 10/9/2019
Unsigned P O# 20-0048 Cover Memo 10/9/2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 156 of 294
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Page 1
Memo
To: Chris Johnson, City Clerk
From: Sandra Ramirez, Purchasing Specialist
CC: Maggie Combs; Keith Watts
Date: 10/09/19
Re: October 15 th City Council Meeting Agenda Item
The Purchasing Department, on behalf of the Parks & Rec Department, respectfully requests
that the following item be placed on the October 15th City Council Consent Agenda for
Council’s consideration.
Approval of Purchase Order #20-0048 to USSSOA for FY20 Adult Sports Officials for
the Not-to-Exceed amount of $52,400.00.
Recommended Council Action: Approval of Purchase Order #20-0048 for the
Not-to-Exceed amount of $52,400.00 as well as authorize Purchasing Manager
to sign the Purchase Order for the Not-To-Exceed amount of $52,400.00 for
FY20.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda October 15, 2019 – Page 157 of 294
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev & Exp Report - Shanee
01 - General Fund
5120 - Recreation Division
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
52701 Recreation Sports Expenses
160,985.04 0.00 160,985.04 100.00%
Total OPERATING COSTS 160,985.04 0.00 160,985.04 100.00%
TOTAL EXPENDITURES 160,985.04 0.00 160,985.04 100.00%
Date: 10/3/19 02:41:34 PM Page: 1Meridian City Council Meeting Agenda October 15, 2019 – Page 158 of 294
Meridian City Council Meeting Agenda October 15, 2019 – Page 159 of 294
E IDIAN*,----.,
DAHO
CITY
COUNCIL
WORK SESSION AGENDA
October 15, 2019
Agenda Item Number: 3 K
Item Title: Award of Change Order No. 9 to the Ewing Company, Inc.
For the "WRRF Headworks Expansion" Project for a not -to -
exceed amount for $117,796.04
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.K .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - Award of Change Order No. 9 to T he E wing C ompany, Inc. for the “WRRF
Headworks Expansion” P roject for a Not-To-E xceed Amount of $117,796.04
AT TAC HM E NT S:
Description Type Upload D ate
Memo to Council Cover Memo 10/11/2019
B udget R eport B ackup Material 10/11/2019
Change Order (C orrected)Cover Memo 10/15/2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 160 of 294
Page 1
Memo
To: Chris Johnson, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Troy Thrall, Clint Dolsby
Date: 10/11/2019
Re: October 15 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
October 15 th City Council Consent Agenda for Council’s consideration.
Award of Change Order No. 9 to The Ewing Company, Inc. for the “WRRF
Headworks Expansion” project for a Not-To-Exceed amount of $117,796.04.
Recommended Council Action: Approval of Change Order No. 9 to The Ewing
Company, Inc. for the Not-To-Exceed amount of $117,796.04 and authorize the
Purchasing Manager to sign.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda October 15, 2019 – Page 161 of 294
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith
60 - Enterprise Fund
3590 - WW Construction Projects
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
Capital Outlay
96164 Headworks Improvements
Carr... Carryforward 1,094,520.96 0.00 1,094,520.96 100.00%
Total Capital Outlay 1,094,520.96 0.00 1,094,520.96 100.00%
TOTAL EXPENDITURES 1,094,520.96 0.00 1,094,520.96 100.00%
Date: 10/8/19 02:09:59 PM Page: 1
Meridian City Council Meeting Agenda October 15, 2019 – Page 162 of 294
Meridian City Council Meeting Agenda October 15, 2019 – Page 163 of 294
CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIMES:
Original Contract Price: $9,729,000.00
Original Contract Times: 545
days
Net changes from previous Change Orders
Net changes form previous Change Orders (calendar days)
No. 1 to No. 8
No. 1 to No. 8
Note change order numbers here $1,180,775.40
Note change order numbers here 222
days
Enter aollar amount or c anges nere
Net Increase (decrease) of this Change Order:
Net Increase (decrease) of this Change Order:
(calendar days)
$117,796.04
68
days
Enter dollar amount or this c amge order
Total Change (Increase / decrease) to date:
Total Days (Increase /decrease) to date:
(calendar days)
$1,298,571.44
290
days
New Contract Price with all Approved Change Orders:
New Contract Times with all Approved Change Orders:
(calendar days)
$11,027,571.44
835
days
APPROVED: (City Purchasing Manager)
ACCEPTED: (Contractor)
By: Keith Watts
By:
Date:
Date:
RECOMMENDED: (City Project Manager)
DATE APPROVED BY COUNCIL If reuired)
By:
Date:
NO
DATE:
DETERMINATION / COST ANALYSIS
Ewing submitted CCR #14 to the City PM and B&C for their review and comment. Backup documentation was provided to the
reviewers. The proposed cost was found to be appropriate for the scope of work.
lBudget Available (Attach Report)
Budget Information
Budget FY
Date Submitted to Clerk for Agenda:
IPurchase Order No.
Purchasing Use Only
Date Issued:
Page 2 of 2
Amendment:
Approval Date:
Meridian City Council Meeting Agenda October 15, 2019 – Page 165 of 294
Meridian City Council Meeting Agenda October 15, 2019 – Page 166 of 294
Meridian City Council Meeting Agenda October 15, 2019 – Page 167 of 294
Meridian City Council Meeting Agenda October 15, 2019 – Page 168 of 294
Meridian City Council Meeting Agenda October 15, 2019 – Page 169 of 294
Meridian City Council Meeting Agenda October 15, 2019 – Page 170 of 294
Meridian City Council Meeting Agenda October 15, 2019 – Page 171 of 294
Meridian City Council Meeting Agenda October 15, 2019 – Page 172 of 294
EIDIANC--
DAJ
CITY COUNCIL
WORK SESSION AGENDA
October 15, 2019
Agenda Item Number: 3 L
Item Title: Approval of AIA G701 Change Order 2 to ESI
For Fire Station 6 Construction for a not -to -exceed amount of
S 2 �, 004,71
Meeting Notes:
Evi
I TEM SHEET
C ouncil Agenda I tem - 3.L .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - Approval of AIA G 701 Change Order 2 for “F ire Station 6 C onstruction ” to E S I
for a Not-To-E xceed amount of $37,678.60.00
AT TAC HM E NT S:
Description Type Upload D ate
Memo to Council Cover Memo 10/14/2019
F ire Hydrant (R evised)B ackup Material 10/11/2019
B udget R eport B ackup Material 10/11/2019
Change Order B ackup Material 10/11/2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 173 of 294
Page 1
Memo
To: Chris Johnson, City Clerk
From: Keith Watts, Purchasing Manager
CC: Mark Niemeyer, Charlie Butterfield, Stacy Redman
Date: 10/11/2019
Re: October 15 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
October 15 th City Council Agenda under a Purchasing Department Report.
Approval of AIA G701 Change Order 2 for “Fire Station 6 Construction ” to ESI for a
Not-To-Exceed amount of $23,004.76.
Recommended Council Action: Approval of AIA G701 Change Order 2 to ESI
for construction of Fire Station 6 for the Not-To-Exceed amount of $23,004.76
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda October 15, 2019 – Page 174 of 294
Document G701"- 2017
Change Order
PROJECT: (Natne and address) CONTRACT INFORMATION: CHANGE ORDER INFORIdATION:
Meridian Fin: Station It6 Contract Fur: Fire Station Change Omer NUmber: 02
Overland Rd and Locust Grove Date: V22r2018 Date: 091n'-7019
OWNER: (Nant e and address) ARCHITECT: (Name and address) CONTRACTOR: (Nonreand adidremv)
City of Meridian Rice Ferns Miller & Pivot North Design Engineered Structures, Inc.
3330 E Louise Dr, Ste 300
Meridian, ID 93(A2
THE CONTRACT IS CHANGED AS FOLLOWS:
(htsert a detailed description (ijf'the change and, ifopplkable, attach m-referencespeck erhfbrtr. Also include qgi evrd upon aa, usintends
attributable to executed CrAmmiction Chart v Direictfacs)
ESI Concrete: 1,065.04
Terra %Vest- 20,326.00
OH&P: 1,613.72
PR OR- Added Fire Hydrant 23,1104.76
The original Guaranteed Maximum Price was $ 4,4114,554.00
The net change by Previously authorized Change Orders $ 5,8189.10
The Guaranteed Maximum Price prior to tris Change Order was $ 4,410,443,10
The Guaranteed Maximum Price will be increased by this Change Order in the amount of S 23,004.76
The new Guaranteed Maximum Price including This Change Order will be S 4,433,417.86
The Contract Time will be increased by Zero (0) days.
The now date of Substantial Completion will be
NOTE: This Change Order does not include adjus-nnents to the Contract Sunt or Gum=teed Maxinturn Price, or the Contract
Tithe, that have been authorized by Construction Change Directivre until the cost mid tinfe have been agreed upon by loth the
Owner and Contractor, in %vhich case a Change Order is executed to supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER.
Mgftally slgnod by Gunnar Gladics
ON: C=US,
_ E--yuunnas- otnorthdes n.co
1a ,p {,..,,,� O=mot <Jon�� i e use,
A I11tllLmlr�'UdalAl�t[.S 03Gunnar Gladlcs
Reason: i am approving this
docunlel�t
D ale: 2019.09.2611:21:57-06W
SIGNATURE
PRINTED NAME AND TITLE
DATE
Enpirecred Structures, Inc. 1 U'C 0111ai QV
CONTRACTOR (ri-w ..r•�..a V�l1ER-y'Ferirr eta
SIGNIATURE r SIGNATURE _
Mick Plociz- Project Manager Tam m �4 de W ee rcl, Modor
PRINTED NAME AND TITLE PRINTED NAh1 ND TIRE
DATE DATE
ALA Document G701'° —2417. Copyrl9h1 rD 19713, 19.67, 2000 , 2001 and 21317 by The American Institute of Architects,Atl rights reserved. WARNING: This
AIAI Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIAI Document, or
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CHANGE ORDER
From: CITY OF MERIDIAN
Project: City of Meridian Fire Station #6 - Meridian, ID
1435 W Overland Rd
Meridian, ID 83642
To (Contractor): ENGINEERED STRUCTURES INC
3330 E LOUISE DR, STE 300
MERIDIAN, ID 83642
You are directed to make the following changes in this Contract:
ESI Contract Number: 1010 -
Owner Contract Number:
Change Order#: 02
Change Order Date: 9/25/19
COR Description Amount
9 PR 08 Added Fire Hydrant 21,391.04
PR 08 -Light Pole Aprons -ESI Concrete 1,065.04
PR 08 - Terra West 20,326.00
1,613.72
Insurance 437.65
OHP 1,016.08
Bond 159.99
Total For Change Order: 02 23,004.76
Not valid until signed by both the Owner and the Architect. Signature of the Contractor indicates the Contractor's
agreement herewith, including any adjustment in the Contract Sum or Contract Time.
The original Contract Sum was ............................................. $4,454,363.50
The net change by previously authorized Change Orders was ..................... $5,889.10
The Contract Sum prior to this Change Order was ...................................... $4,460,262.60
The Contract Sum will be increased by this Change Order ................................ $23,004.76
Thenew Contract Sum will be ....................................................... $4,483,257.36
The new Contract Completion date as of this Change Order will be 2/28/2020
Authorized By Owner: Accepted By Contractor: Architect:
CITY OF MERIDIAN ENGINEERED STRUCTURES INC Pivot North Architecture
3330 E LOUISE DR, STE 300 1101 West Grove Street
MERIDIAN, ID 83642 Boise, ID 83702
By:
Date: l LS —aQ b�
By: _
Date:
By: _
Date:
1 ENGINEERED STRUCTURES INC Page 1 9/25/2019 4:21:12 PM
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City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith
07 - Impact Fund
2210 - Fire Admin
From 10/1/2018 Through 9/30/2019
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
Capital Outlay
92000 Cap Outlay - Bldgs & Struct
800,000.00 0.00 800,000.00 100.00%
10770 Fire Station 6 296,254.13 97,727.87 198,526.26 67.01%
10770.a Fire Station 6 Design &
Consulting Services
362,258.15 362,258.15 0.00 0.00%
10770.b Fire Station 6
Construction Mgmt Services
4,431,276.35 4,431,276.35 0.00 0.00%
10770.d Fire Station 6
Commissioning Agent
Services
11,600.00 11,600.00 0.00 0.00%
10770.e Materials Testing &
Inspection - Fire Station 6
18,388.40 18,388.40 0.00 0.00%
Total Capital Outlay 5,919,777.03 4,921,250.77 998,526.26 16.87%
TOTAL EXPENDITURES 5,919,777.03 4,921,250.77 998,526.26 16.87%
Date: 8/15/19 01:29:10 PM Page: 1
Meridian City Council Meeting Agenda October 15, 2019 – Page 180 of 294
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�/rE IDIIZANn--
�J
CITY COUNCIL
WORI< SESSION AGENDA
October 15, 2019
Agenda Item Number: 3 M
Item Title: Approval of Program Year 19 Community Development Block
Grant Subrecipient Agreements
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.M.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - Approval of P rogram Year 19 C ommunity D evelopment Block Grant
Subrecipient Agreements
Ada C o unty Hous ing Autho rity (AC HA) fo r an amount no t to exc eed $40,000
Bo ys and G irls C lubs o f Ada C o unty for an amo unt not to exceed $13,000
C haritable Assistanc e to C o mmunity's Homeless (C AT C H) fo r an amount not to exceed $16,000
T he Jes s e Tree o f Id aho for an amo unt not to exceed $24,500
AT TAC HM E NT S:
Description Type Upload D ate
A C HA A greement A greements / C ontracts 10/10/2019
B oys and Girls Club A greement A greements / C ontracts 10/10/2019
C AT C H Agreement A greements / C ontracts 10/10/2019
J esse Tree A greement A greements / C ontracts 10/10/2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 182 of 294
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IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year first above written.
SUBRECIPIENT:
Ada County Housing Authority
/O $- 2.017
Deanna Watson, Executive 0 i r e c t o r Date
CITY:
City of Meridian Attest:
o�P�Eo AUGI/
�Q
By: Tammy de Weerd, Mayor Date C/E
A SCAL
F,I,TeR �` ♦', ` T H�
PY19 SUBRECIPIENT AGREEMENT —ACHA PAGE 16 OF 21
City Clerk Date
Meridian City Council Meeting Agenda October 15, 2019 – Page 199 of 294
Meridian City Council Meeting Agenda October 15, 2019 – Page 200 of 294
Meridian City Council Meeting Agenda October 15, 2019 – Page 201 of 294
Attachment 3: Signing Authority
Complete the form to designate signing authority.
Subrecipient Name:
Project Name: /-h"F&Alut&s ih AA&e�
Program Year: A4I J Start Date: 1 D — 2 — "Lg End Date: Q - 30 —A* "
Identifying Signature
Name
Identifying Signature
Authorized to sign for (check all that
apply):
2rFinancial /Contractual
Title
Authorized to sign for (check all that
apply):
❑ Financial ❑ Contractual
Name Title
Authorized to sign for (check all that
apply):
Identifying Signature ❑ Financial ❑ Contractual
Signing authority for the above individuals is authorized by:
Name
Si
PY 19 SUBRECIPIENT AGREEMENT- ACHA PAGE 20 OF 21
L1LQx.Ctalt—
Title
ID -S-Zell
Date
Meridian City Council Meeting Agenda October 15, 2019 – Page 203 of 294
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IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year first above written.
SUBRECIPIENT:
Boys and Girls Clubs of Ada County
C�K�� ea���
Colleen Braga, Executive Di e for
CITY:
City of Meridian
By: Tammy de Weerd, Mayor Date
Date k�D 1 1 v:A,
Attest:
EDA���
Clerk
c
of w
C/VI E IDIAN�_-
IDAHO
�2
SEAL
^�^e TRF
PY19 SUBRECIPIENT AGREEMENT—BOYS AND GIRLS CLUBS OF ADA COUNTY PAGE 16 OF 21
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Q. Non -waiver. Failure of either party to promptly enforce the strict performance of any term of
this Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter
enforce such term, and any right or remedy hereunder may be asserted at any time after the
governing body of either party becomes entitled to the benefit thereof, notwithstanding delay in
enforcement.
R. Approval required. This Agreement shall not become effective or binding until approved by
the respective governing bodies of both City and Subrecipient.
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year first above written.
SUBRECIPIENT:
Charitable Assistance to Community's Homeless, Inc.
- k
Stepha ie Day, ExecutWe Director Date
CITY:
City of Meridian
Z61
By: Tammy de Weerd, Mayor Date
Attest:
�
F C'ity u( ice,
/E IDIAIV
IDAHO
SEAL
?ne TRF 11-/
PY 19 SUBRECIPIENT AGREEMENT -CATCH, INC. PAGE 16 OF 21
Date
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IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year first above written.
SUBRECIPIENT:
Jesse Tree of Idaho
Ali Rabe, Executive Director Date
CITY:
City of Meridian Attest:
- -coli5/iCj �,TEOAuo ���/�y
By: Tammy de Weerd, Mayor Date i ns o ity Clerk r Date
s 'o
Ci WChy oP w
EE IDIAN
IDAHO
SEAL
Me T RF
PY19 SUBREcipiENT AGREEMENT— THE JESSE TREE OF IDAHO PAGE 16 OF 21
Meridian City Council Meeting Agenda October 15, 2019 – Page 263 of 294
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Meridian City Council Meeting Agenda October 15, 2019 – Page 265 of 294
Attachment 4: Federal Certifications
The following are required as referenced below.
Subrecipient Name: T
JES;e Tree ll /�
Project Name: CrAergenc4 �F�tq� Ajsi5�ante (C-9,ig
Program Year: Start Date: (°'r � 'I�i `I End Date: o) 1-30
Subrecipient maintains a policy for and complies with the following:
Yes
No
N/A
Policy
®
❑
❑
ADA/Section 504 [29 U.S.C. § 701]
®
❑
❑
Confidentiality [2 CFR § 200.303(e)]
®
❑
❑
Conflict of Interest [2 CFR § 200.318(c)(1); 24 CFR § 570.611]
❑
❑
❑
Drug Free Workplace [24 CFR part 24, subpart F]
57
❑
❑
Equal Employment Opportunity [2 CFR Part 200; 41 CFR § 60-1.4(b)]
IN
❑
❑
Fair Housing [Fair Housing Act] (if applicable)
N
❑
❑
Nondiscrimination [24 CFR § 570.607]
tS
❑
❑
Procurement [2 CFR § 200.318(a)] (if applicable)
Is Subreceipient a nonprofit entity? )KYes ONO
Per 2 CFR § 200.415 major nonprofit organizations I are ineligible for this funding. If the
agency is a nonprofit, please select one of the following:
b5 Organization is not a major nonprofit organization.
❑ Organization is a major nonprofit organization.
By signing this form, I certify the above is true and correct to the best of my knowledge.
Name
Signature
C-kQVfivf, _-�rec+0C
Title
Itlisbq
Date
' A major nonprofit organization is defined in § 200.414(a) as an organization receiving more than $10 million in direct
federal funding.
PY19 SUBRECIPIENT AGREEMENT -THE JESSE TREE OF IDAHO PAGE 21 OF 21
Meridian City Council Meeting Agenda October 15, 2019 – Page 267 of 294
EIDIADAHO
Nh--
CITY COUNCIL
WORK SESSION AGENDA
October 15, 2019
Agenda Item Number: 3 N
Item Title: Resolution 19-2168
A Resolution Re -Appointing Steven Cory to Seat 4 and Megan
Larson to Seat 5 to the Meridian Solid Waste Advisory
Commission
Meeting Notes:
9
I TEM SHEET
C ouncil Agenda I tem - 3.N.
Presenter: Chris J ohnson
Estimated Time f or P resentation: 3 minutes
Title of I tem - Resolution 19-2168: A Resolution Re-Appointing Steven Cory to S eat 4 and
M egan L arson to Seat 5 to the M eridian Solid Waste Advisory Commission
R eso R eappointing C ory and L arsen to S WA C
AT TAC HM E NT S:
Description Type Upload D ate
Reso Re A ppointing Cory and L arsen to S WA C Resolution 10/8/2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 269 of 294
CITY OF MERIDIAN RESOLUTION NO. 19-2168
BY THE CITY COUNCIL: BERNT, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN, ESTABLISHING THE REAPPOINTMENT OF STEVEN CORY TO SEAT 4
AND MEGAN LARSEN TO SEAT 5 OF THE MERIDIAN SOLID WASTE ADVISORY
COMMISSION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Meridian City Code § 2-6-1 establishes the Solid Waste Advisory
Commission, its members and terms of their appointments; and
WHEREAS, the Mayor and City Council of the City of Meridian deems the
reappointments of Steven Cory to Seat 4 and Megan Larsen to Seat 5 of the Solid Waste Advisory
Commission to be in the best interest of the Meridian Solid Waste Advisory Commission and of
the City of Meridian; and
WHEREAS, the Mayor and City Council for the City of Meridian wish to reappoint
Steven Cory to Seat 4 and Megan Larsen to Seat 5 of the Meridian Solid Waste Advisory
Commission with terms to expire September 30, 2022.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That, pursuant to Meridian City Code § 2-6-3, Steven Cory is hereby
reappointed to Seat 4 and Megan Larsen is hereby reappointed to Seat 5 of Meridian Solid Waste
Advisory Commission with terms to expire September 30, 2022;
Section 2. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
2019.
ADOPTED by the City Council of the City of Meridian, Idaho, this day of October,
APPROVED by the Mayor of the City of Meridian, Idaho, this day of October, 2019.
APPROVED:
ATTEST:
OapT ED A U(,
�Q o
00
By: = w
Mayor Tammy de Weerd C s s �IAN-
.4 IDAHO
SEAL
�2
T�Re`the TREPIS \ c
RESOLUTION RE -APPOINTING STEVEN CORY AND MEGAN LARSEN TO THE SOLID WASTE ADVISORY COMMISSION - Page 1
EIDIAN,!
DAHO
CITY COUNCIL
WORK SESSION AGENDA
October 15, 2019
Agenda Item Number: 3 O
Item Title: AP Invoices for Payment - 10/09/19 = $160,043.36 Special
Meeting Notes:
9
I TEM SHEET
C ouncil Agenda I tem - 3.O.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - AP Invoices for P ayment - 10/09/19 - $160,043.36 Special
AT TAC HM E NT S:
Description Type Upload D ate
A P I nvoices for Payment Cover Memo 10/9/2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 271 of 294
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund BERLE STOKES Per Diem:B.Stokes, Background Checks, Multiple
Cities,CA
359.25
01 General Fund BRIAN CALDWELL Per Diem:B.Caldwell, Background Checks, Multiple
Cities,CA
359.25
01 General Fund CITY OF BOISE ATTORNEYS OFFICE 20-0032 Prosecutory & Criminal Legal Services
FY20-October19
35,970.59
01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash - October 2019 420.80
01 General Fund DMH ENTERPRISES 19-0133 September 2019 Plumbing Plan Review and
Inspect Svcs
42,659.01
01 General Fund DUSTIN MOE Per Diem:D.Moe,Pros.Druggged Driver Course,Jackson
Hole,WY
266.00
01 General Fund GARRETT WHITE ExpRpt:G.White,NRPA,Baltimore,MD 9/23/19-9/27/19 56.14
01 General Fund JACKSON CODE CONSULTANTS, INC 19-0134 Fire Plan Review and Inspection Services Sept
2019
62,978.72
01 General Fund KATHRYN VARNER EASEMENT James Ct 5mile Pathway connection 5,886.68
01 General Fund PAM ORR ExpRpt:P.Orr,Pub.Ed.Course,Marlborough,MA
9/22/19-9/26/19
638.70
01 General Fund SETH RYDMEN Refund:A-2019-0307 Not Approved for App Type 53.00
01 General Fund SOLLAH INTERACTIVE Best Training Right Side of the Lines USB's and
Materials
1,250.75
Total 01 General Fund 150,898.89
20 Grant Fund
governmental
BOYS & GIRLS CLUBS OF ADA COUNTY CFDA#14.253 Scholarship Program Reimbursement
August 2019
6,292.47
Total 20 Grant Fund
governmental
6,292.47
60 Enterprise
Fund
ALAN & BECKY SWANSON Refund:Wat/Sew/Trash; 1801 N. Goldview Way 2,000.00
60 Enterprise
Fund
CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash - October 2019 60.00
60 Enterprise
Fund
DAN BERTHE Per Diem:D.Berthe, Phosf Txt Installs,Cleveland,OH 165.00
60 Enterprise
Fund
NATIONAL GROUND WATER
ASSOCIATION, INC
Registration: Jamie Allen GroundWater Conf Las
Vegas,NV12/19
300.00
60 Enterprise
Fund
TONY BERNARD Per Diem:T.Bernard, Phosf Txt Installs,Cleveland,OH 165.00
Date: 10/9/19 11:15:35 AM Page: 1Meridian City Council Meeting Agenda October 15, 2019 – Page 272 of 294
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
TRAVIS KISSIRE Per Diem:T.Kissire, Phosf Txt Installs,Cleveland,OH 165.00
Total 60 Enterprise
Fund
2,855.00
Report Total 160,046.36
Date: 10/9/19 11:15:35 AM Page: 2Meridian City Council Meeting Agenda October 15, 2019 – Page 273 of 294
EIDIAN?-
CITY COUNCIL
WORK SESSION AGENDA
October 15, 2019
Agenda Item Number: 3 P
Item Title: AP Invoices for Payment - 10/11/19 - $25,711.50
Meeting Notes:
Y1
I TEM SHEET
C ouncil Agenda I tem - 3.P.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - AP Invoices for P ayment - 10/11/19 - $25,711.50
AT TAC HM E NT S:
Description Type Upload D ate
A P I nvoices for Payment Cover Memo 10/11/2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 274 of 294
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund BRONCO MOTORS NISSAN LLC 20-0055, 19 Nissan Altima 1N4BL4DW8KC207605 25,711.50
Total 01 General Fund 25,711.50
Report Total 25,711.50
Date: 10/11/19 01:31:04 PM Page: 1Meridian City Council Meeting Agenda October 15, 2019 – Page 275 of 294
C/rE IDIZ IA,-----NDAHO
CITY COUNCIL
WORK SESSION AGENDA
October 15, 2019
Agenda Item Number: 3 Q
Item Title: AP Invoices for Payment - 10/16/19 - $3,585,343.70
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.Q.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - AP Invoices for P ayment - 10/16/19 - $3,585,343.70
AT TAC HM E NT S:
Description Type Upload D ate
A P I nvoices for Payment Cover Memo 10/10/2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 276 of 294
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund ACE AUTO BODY Repairs to RF Door Unit # 102 2,918.53
01 General Fund ADA COUNTY HIGHWAY DISTRICT ACHD Impact Fees September 2019 1,491,206.60
01 General Fund ADA COUNTY PARAMEDICS 220/Paramedic License renewals, qty 10 250.00
01 General Fund ADA COUNTY PROSECUTOR DR18-6761 15% of Civil Asset Forfeiture $2,186.00 327.90
01 General Fund ADA COUNTY SHERIFF'S OFFICE Inmate Housing for August 2019 198.88
01 General Fund ASCAP music licensing dues 10/1/19 - 9/30/20 871.75
01 General Fund AT&T MOBILITY LLC ATT First Net invoice 08/21 - 9/20/19 587.76
01 General Fund BAUDVILLE Years of Service Trophy-Darcy Cummings 99.45
01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maint FY 18,19 Pole 40655c 94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maint FY 18,19 Pole 51652c 183.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maint FY 18,19 Pole 51706c 42.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maint FY 18,19 Pole 51708c 149.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maint FY 18,19 Pole 52385b 65.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maint FY 18,19 Pole 53693c 65.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maintenance Pole #2291b 94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maintenance Pole #29134c 238.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maintenance Pole #29736c 94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maintenance Pole #29958c 94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maintenance Pole #30522c 94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maintenance Pole #40281c 196.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maintenance Pole #40738c 196.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.Rem/Replace of Streetlights Small Project, Used Extra
Poles
3,053.31
01 General Fund BERRY ELECTRICAL SERVICES, INC.Retrofit 33 fixtures LED for Service to 09/17/19 2,970.00
01 General Fund BOISE SOFTBALL UMPIRES ASSOC.19-0092 softball umpires 9/16-9/20/19 - qty 65.5
games
1,869.37
01 General Fund BRADY INDUSTRIES, LLC.220/ Janitorial & Truck wash, Sta. 4 246.98
01 General Fund BRADY INDUSTRIES, LLC.220/ Soap, cleaner, towels - Sta. 2, Janitorial 57.15
01 General Fund BRADY INDUSTRIES, LLC.220/ Towels, tissues, cleaner - Sta. 3 194.01
01 General Fund BROWNELLS Firearms Parts 246.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Front Brakes for Unit # 143 473.46
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Full Synthetic Oil Change, Rotation, Pwr Steer flush
C19510
136.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC new battery oil change C13197 Highlander 175.95
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 524 65.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit #99 50.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change, Air Filter, Trans Svc & Tires for Unit # 154 598.90
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Cabin Filter, Align, Control Arm, Tie Rods
#130
1,334.42
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC One Tire & Alignment for Unit # 21 225.47
Date: 10/10/19 02:02:14 PM Page: 1Meridian City Council Meeting Agenda October 15, 2019 – Page 277 of 294
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund BSN SPORTS, INC.ball field drag mat for Storey Park - qty 2 382.96
01 General Fund BSN SPORTS, INC.whistles, referee shirts, power cord adaptor - qty 10 176.22
01 General Fund BUCKS BAGS INC 220/flag stand bags, qty 2 66.00
01 General Fund BURKS TRACTOR CO Skidsteer 75XT service & repair 1,916.70
01 General Fund CALDWELL TRANSPORTATION, INC charter bus for Commission 9/11/19 MPR Facilities
Tour x 5.5
544.50
01 General Fund Campbell Tractor Co.oil & filter for John Deere 9009 mower at Discovery
Park x 4
170.52
01 General Fund CATHI GONZALEZ Per
Diem:C.Gonzalez,IVWA,McCall,ID10/22/19-10/24/19
137.50
01 General Fund CLAYTON'S CALCIUM, INC.ball field chalk - qty 80 bags 485.00
01 General Fund COMMERCIAL TIRE 220/2 front tires, E33, MF037 1,323.98
01 General Fund COMMERCIAL TIRE 220/Labor, swap out 2 tires, E33 136.00
01 General Fund COMMERCIAL TIRE 220/MF040, change out 2 tires 222.50
01 General Fund CRAWFORD'S PEST CONTROL INC.spray Black Locust trees at Fuller Park 425.00
01 General Fund CUSTOMBINDERS.NET 36 each -2 inch binders with tow pockets.210.80
01 General Fund D & B SUPPLY 220/fancover, equip mtnc., ST. 5 49.99
01 General Fund D & B SUPPLY Dog Food for K9 Dory 43.19
01 General Fund D & B SUPPLY Dog Food for K9 Randy 99.98
01 General Fund D & B SUPPLY Dog Food for K9 Wyatt 95.98
01 General Fund D & B SUPPLY Hard Hats/Inspectors - Sweatbands/Bldg Inspectors 55.95
01 General Fund D & B SUPPLY hedge trimmer blade cleaner - qty 5 39.95
01 General Fund D & B SUPPLY nuts & bolts for PD filter - qty 10.38 26.05
01 General Fund D & B SUPPLY rain gear for pressure washer at Fuller Park - qty 2 73.98
01 General Fund D & B SUPPLY replacement hardware for Kleiner Park mower - qty 8 28.62
01 General Fund DATATEL Annual Software Assurance Mitel partner Support- No
Phone Co
12,967.00
01 General Fund DEBEST PLUMBING, INC toilet replacement at 8th Street Park 323.43
01 General Fund DEJA BREW LAUGH A LATTE Musical Talent Coor; Meridian Art Week Walk Event 150.00
01 General Fund EDWARDS GREENHOUSE fall flowers for downtown - qty 409 1,595.40
01 General Fund EMERGENCY RESPONDERS HEALTH
CENTER
220/Annual Prev Health exam, E. Smith 840.00
01 General Fund EMERGING TACTICAL SOLUTIONS Firearms Sight 1,120.00
01 General Fund FARWEST STEEL CORPORATION steel tubing for fence repairs - qty 10 75.30
01 General Fund FASTENAL COMPANY bolts for Fuller Park backstop - qty 25 12.15
01 General Fund FEDEX Background and fingerprinting for out state employee 38.06
01 General Fund FERGUSON ENTERPRISES INC.p-trap for sink repair at 8th Street Park - qty 1 77.55
01 General Fund FERGUSON ENTERPRISES INC.toilet seats for Settlers Park - qty 5 118.92
01 General Fund FIRE SAFETY EDUCATION 220/ Pub Ed Bookmarks Qty. 3000 450.00
Date: 10/10/19 02:02:14 PM Page: 2Meridian City Council Meeting Agenda October 15, 2019 – Page 278 of 294
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund FLOOR TECH, INC.19-0270 Renaissance, Champion, Heroes, G Harris
floor repair
8,900.00
01 General Fund FLOOR TECH, INC.19-0270 Settlers, Tully, Bear Creek floor repairs 9,800.00
01 General Fund GEM STATE PAPER & SUPPLY CO Three Replacemnt Outdoor Rugs/Entrance Mats 324.07
01 General Fund HOME DEPOT CREDIT SERVICES 220/ Staples, Sta. 1, Shop Supplies 26.00
01 General Fund HOME DEPOT CREDIT SERVICES 220/Training lumber, 120 1x2 8ft strips 117.60
01 General Fund HOME DEPOT CREDIT SERVICES C & D batteries, cleaner/degreaser, gloves, shelving
unit
82.80
01 General Fund HOME DEPOT CREDIT SERVICES credit on spray paint for Parks Shop - qty 4 (25.36)
01 General Fund HOME DEPOT CREDIT SERVICES digital safe & hardware x 4; screwdriver set x 1 58.06
01 General Fund HOME DEPOT CREDIT SERVICES fall flowers for Fuller Park - qty 11 38.78
01 General Fund HOME DEPOT CREDIT SERVICES materials & supplies for Kleiner down spout painting x
15
128.83
01 General Fund HOME DEPOT CREDIT SERVICES shelving unit for Homecourt - qty 1 24.98
01 General Fund HOME DEPOT CREDIT SERVICES spray paint for Parks Shop - qty 4 50.72
01 General Fund HOME DEPOT CREDIT SERVICES step drill bits to drill holes for Fuller Park dugouts x 2 77.94
01 General Fund IDAHO AIR INNOVATIONS LLC 220/install overhead exhaust cooking fans at St. 2-5 9,991.56
01 General Fund IDAHO POWER 2200136188, Parks Power 9/19 12,910.08
01 General Fund IDAHO POWER 2203586629, Street Lights Power 26,922.51
01 General Fund IDAHO PRESS-TRIBUNE H-2019-0091 Victory Commons, H-2019-0086 Nick
Estates Sub
63.64
01 General Fund IDAHO PRESS-TRIBUNE H-2019-0101 New Comp Plan 58.46
01 General Fund IMPACT PEST SERVICES Regular Pest Control Service at CH 224.00
01 General Fund IMPACT PEST SERVICES vole control at Ten Mile Interchange 9/13/19 250.00
01 General Fund IMPACT PEST SERVICES vole control at Ten Mile Interchange on 9/26/19 250.00
01 General Fund INTERNATIONAL CODE COUNCIL 2015 Code Specialist Online study guide/M. Smith 69.00
01 General Fund KATHY DRURY-BOGLE, PHR PO#19-0153 EDP TRAINING AUG/SEPT 2019 4,000.00
01 General Fund KAY PARK-REC CORP Fuller Park dugout benches - qty 2 798.00
01 General Fund L.N. CURTIS AND SONS 19-0354 220/Engine 39 Equipment rec 9-20 12,980.91
01 General Fund L.N. CURTIS AND SONS 220/4 pack traffic cones 144.41
01 General Fund L.N. CURTIS AND SONS 220/Firehose, qty 18 3,474.80
01 General Fund LAURIE MCELROY instructor fee - Meditation 9/22/19 - qty 11 88.00
01 General Fund LOWE'S lumber for Fuller Park field #1 - qty 6 131.34
01 General Fund LOWE'S spray paint for Lanark Parks Shop - qty 4 18.92
01 General Fund LOWE'S water dispenser for Discovery Park shop - qty 1 94.99
01 General Fund LUCKY J EXCAVATION Weed Abatement - DR 19-6419 475.00
01 General Fund MCCI, LLC LF Support Renewal 7,942.00
01 General Fund MEGAN MOELLER Per Diem:M.Moeller,Long Beach,CA Crime Scene
Investigation
825.00
Date: 10/10/19 02:02:14 PM Page: 3Meridian City Council Meeting Agenda October 15, 2019 – Page 279 of 294
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund MERIDIAN TROPHY Name plate for Years of Service 20 years
M.Smith-Ferguson
13.00
01 General Fund MODERN PRINTERS Flyers for RX Take Back 325.00
01 General Fund MOTION & FLOW CONTROL PRODUCTS hose & clamp for pressure washer fuel line repair - qty
4
7.01
01 General Fund MOTION & FLOW CONTROL PRODUCTS hoses for northside Jacobsen 311 mower - qty 37 233.37
01 General Fund NAMPA POLICE DEPARTMENT Certification of all Radar Devices in Patrol Vehicles 554.06
01 General Fund NORCO grinding discs, wire, welding contact tip for Parks Shop
x16
160.97
01 General Fund O'REILLY AUTO PARTS 220/ Molding tape, Sta. 3, Shop Supplies 7.24
01 General Fund OFFICE DEPOT, INC.2020 calendar 29.99
01 General Fund OFFICE DEPOT, INC.220/ Index labels - 1pk.10.77
01 General Fund OFFICE DEPOT, INC.220/ Pens, markers, post-its - Office Supplies 57.32
01 General Fund OFFICE DEPOT, INC.AP file labels for FY2020 132.00
01 General Fund OFFICE DEPOT, INC.Bowls-4pks, Plates-4pks, Cutlery-5 bx 150.39
01 General Fund OFFICE DEPOT, INC.chair for Stephaine Archibald 321.55
01 General Fund OFFICE DEPOT, INC.Cup, Plastic, 16oz, 50ct, re, Plate, Coated 9in, 120pk,
Cup,
103.36
01 General Fund OFFICE DEPOT, INC.file folders - qty 3 boxes 29.97
01 General Fund OFFICE DEPOT, INC.labels & file folders - qty 2 28.57
01 General Fund OFFICE DEPOT, INC.labels for Children's Winterland Festival - qty 4 boxes 27.04
01 General Fund OFFICE DEPOT, INC.Office Supplies for BEST-Index Tabs dividers 91.91
01 General Fund OFFICE DEPOT, INC.Office Supplies-Index Tabs, paper, sign here flags 155.06
01 General Fund OFFICE DEPOT, INC.pens 17.20
01 General Fund OFFICE DEPOT, INC.return of clock - physically returned clock on 9/16/19 (30.09)
01 General Fund OFFICE DEPOT, INC.tape, laminating film, pens, folders, scissors, file sorter 112.39
01 General Fund OFFICE DEPOT, INC.variety pack ziplock bags 2 pks 9.38
01 General Fund OFFICE DEPOT, INC.wall calendars, sheet protectors, pens - qty 5 129.95
01 General Fund OFFICE DEPOT, INC.wall panel clips & pens - qty 2 30.54
01 General Fund OFFICE VALUE - MERIDIAN Envelopes, Folders, Card Stock, Labels, Tape, Paper 748.13
01 General Fund OFFICE VALUE - MERIDIAN Replacement Chair for S.Pechin 219.99
01 General Fund OGLETREE, DEAKINS, NASH, SMOAK,
& STEWART
Fire Arbritation issue august2019 999.00
01 General Fund OGLETREE, DEAKINS, NASH, SMOAK,
& STEWART
Fire Fact Finding issue 540.00
01 General Fund RAIN BIRD Web training for RNorberg Factory Trained IQ V3 160.00
01 General Fund RESERVE ACCOUNT 20474979 Postage Use, September 2019 1,046.56
01 General Fund RICOH USA, INC C86172112 Oct Lease & Sept images RECORDS 214.04
01 General Fund RICOH USA, INC C86172150 Copier Lease Oct, Addtl Images Sept for
Patrol
624.97
Date: 10/10/19 02:02:14 PM Page: 4Meridian City Council Meeting Agenda October 15, 2019 – Page 280 of 294
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund RICOH USA, INC C86172157 Copier Lease Oct 2019, Addtl Images Sept
2019 CID
517.84
01 General Fund RICOH USA, INC C86172509 Copier Lease Oct, Addtl Images Sept CODE 124.53
01 General Fund SALT LAKE WHOLESALE SPORTS 19-0180 Firearms Ammo, Training Equipment for PD 12,905.34
01 General Fund SALT LAKE WHOLESALE SPORTS 19-0180 Firearms Ammunition 774.44
01 General Fund SHRED-IT USA, LLC.Shred PD Documents 9/12/2019 155.58
01 General Fund SIGNS, ETC ball field sign - qty 1 76.07
01 General Fund SIGNS, ETC bike rack signs for Discovery Park - qty 7 35.00
01 General Fund SIGNS, ETC Graphics Replacement for Units # 163 & 165 2,088.00
01 General Fund SIGNS, ETC Replace Drivers Door Graphics,Repair Graphics
Passenger side
1,044.00
01 General Fund SIGNS, ETC Traffic Box Art Locust Grove & Ustick; McMillan and
Red Hors
1,048.00
01 General Fund SMITH POWER PRODUCTS INC 220/6 instruction manuals for regen on engines 151.80
01 General Fund SPARKLIGHT 220/cable & phone FSC 153.39
01 General Fund SPARKLIGHT 220/Digital device rental, St. 1 6.12
01 General Fund SPARKLIGHT 220/Digital Device rental, ST. 3 6.12
01 General Fund ST LUKE'S HEALTH SYSTEM St. Lukes FitOne Registrations 790.00
01 General Fund SYNCB/AMAZON 486645375547; 220/Fire Dept Challenge coin disp cab
for off
89.95
01 General Fund SYNCB/AMAZON 633596958653; Premium Dual LCD Monitor Desk
Mount Fully Adj
30.00
01 General Fund SYNCB/AMAZON 634687364986; Anker 4 port usb hub, ultra slim data
usb hub
31.96
01 General Fund SYNCB/AMAZON 938689366366; fan flags for July 4th event - qty 40 410.46
01 General Fund T-ZERS SHIRT SHOP apparel for end of year teambulder 250.95
01 General Fund T-ZERS SHIRT SHOP embroider uniform jacket - qty 1 18.00
01 General Fund T-ZERS SHIRT SHOP Treasure Valley Youth Safety Summit Shirts 1,349.10
01 General Fund TATES RENTS (GENERAL OFFICE)concrete saw for Fuller Park sign 10/1/19 89.46
01 General Fund TATES RENTS (GENERAL OFFICE)propane for forklift 30.62
01 General Fund THE UPS STORE Postage to Send Evidence to Lab 93.82
01 General Fund TREASURE VALLEY COFFEE Coffee, Cups & Cooler Rental for PD 190.85
01 General Fund TRI-TECH FORENSICS, INC Evidence Equipment blood test kits 64.62
01 General Fund UNIFORMS 2 GEAR 19-0214 220/2 uniform shirts 252.00
01 General Fund UNIFORMS 2 GEAR 19-0214 220/Credit, Inv 95009 & Inv 94677 (361.74)
01 General Fund UNIFORMS 2 GEAR 19-0214 220/4 shirts 251.16
01 General Fund UNIFORMS 2 GEAR 19-0214 220/pants, returned, credit to follow 77.37
01 General Fund UPSON COMPANY Homecourt new coatings & repairs 8,205.00
01 General Fund UPSON COMPANY Roof Seam Repairs PD 1401 Watertower 2,400.00
01 General Fund VALLEY CUSTOM TRACTOR SERVICES mowed West Ada property next to Settlers Park MYB 750.00
Date: 10/10/19 02:02:14 PM Page: 5Meridian City Council Meeting Agenda October 15, 2019 – Page 281 of 294
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund WAHOOZ FAMILY FUN ZONE Treasure Valley Youth Safety Summit 09/20/19 5,071.76
01 General Fund WAHOOZ FAMILY FUN ZONE Wahooz team building passes on 9/20/19 - qty 37 739.63
01 General Fund WEX BANK INC #0496-00-332449-8, 9/30/2019_WEX_Bank 30,379.60
01 General Fund WILBUR-ELLIS CO.fertilizer for Heroes Park - qty 40 bags 850.00
01 General Fund WW GRAINGER, INC 220/DEF @ St 4 55 gal drum 426.54
01 General Fund XEROX CORPORATION - PASADENA Xerox 7845 base - September 2019; MX4-506016 512.45
Total 01 General Fund 1,714,897.54
07 Impact Fund ESI, INC 19-0230,19-0323 220/St. 6 Application 7 265,408.29
Total 07 Impact Fund 265,408.29
20 Grant Fund
governmental
RESERVE ACCOUNT 20474979 Postage Use, September 2019 0.50
Total 20 Grant Fund
governmental
0.50
60 Enterprise
Fund
A COMPANY INC No PO WRRF Capacity Expansion svc to 9/15/19 112.34
60 Enterprise
Fund
ADA COUNTY HIGHWAY DISTRICT 19-0410, 19-0307 ACHD Linder to McMillian Svc to
9/19/19
36,324.38
60 Enterprise
Fund
BACKFLOW SUPPLY Backflow 1in Complete Rebuild Kit, Qty 1 108.08
60 Enterprise
Fund
BILLING DOCUMENT SPECIALISTS 19-0007 FY19 IVR Phone Services September 2019 2,201.25
60 Enterprise
Fund
BILLING DOCUMENT SPECIALISTS 19-0007 FY19 Lockbox Payment Processing September
2019
1,459.27
60 Enterprise
Fund
BILLING DOCUMENT SPECIALISTS 19-0007 Statement & Delinquent Notice 09/20 09/23
Processing
12,663.54
60 Enterprise
Fund
BOISE RIGGING SUPPLY Repair Hydrant Truck Crane, Qty 1 187.50
60 Enterprise
Fund
Campbell Tractor Co.Labor & parts to repair mower #090153 366.49
60 Enterprise
Fund
COMMERCIAL TIRE 4 New Tires, Balance & Disposal, C19983, WO#269228 641.72
60 Enterprise
Fund
COMMERCIAL TIRE Front Brake Repair, Battery & Allignment, C19983,
WO#269228
1,176.11
60 Enterprise
Fund
COMMERCIAL TIRE Repair Tires on Light Tower, Qty 4, WO#270383 39.88
Date: 10/10/19 02:02:14 PM Page: 6Meridian City Council Meeting Agenda October 15, 2019 – Page 282 of 294
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
CONTAINER & PACKAGING SUPPLY HDPE cylinder round bottles (200 qty)153.67
60 Enterprise
Fund
CRESTLINE SPECIALTIES CO., INC.Frizbees & table throw for public outreach & tours (201
qty)
507.03
60 Enterprise
Fund
CUE'S INC Software Premium Support Plan Gnet 3,600.00
60 Enterprise
Fund
D & B SUPPLY 20V Impact Wrench, Qty 1 249.99
60 Enterprise
Fund
D & B SUPPLY Hose nozzles for around plant (4 qty)9.96
60 Enterprise
Fund
DC ENGINEERING 19-0070 SCADA PLC programming at Autumn Faire ls
(8 hrs)
880.00
60 Enterprise
Fund
DUBOIS CHEMICALS INC 19-0017 Defoamer Tote (2,200 lbs)2,640.00
60 Enterprise
Fund
DUBOIS CHEMICALS INC 19-0394 & 20-0025 Ferric Chloride (46,020 lbs)7,869.42
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#19-0362,Method 525.1 Make-up Sampling @ Well
25,WO#268677
225.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#19-0396, Compliance Sampling @ Well 16C,
WO#268678
100.00
60 Enterprise
Fund
FASTENAL COMPANY 5 Gal Bucket, Spray Bottle, Qty 6 23.87
60 Enterprise
Fund
FASTENAL COMPANY Bolts for Blackrock Booster Pump 2, Qty 10 16.60
60 Enterprise
Fund
FERGUSON ENTERPRISES INC.Check Valve to Replace @ Blackrock Booster,
WO#268988
2,250.00
60 Enterprise
Fund
FERGUSON ENTERPRISES INC.Fittings to install valve in centrate line (2 qty)822.22
60 Enterprise
Fund
FERGUSON ENTERPRISES INC.Parts for a Backflow Updgrade, Qty 13 95.84
60 Enterprise
Fund
FERGUSON ENTERPRISES INC.Parts for OCCT @ Well 19, Qty 72 3,786.67
60 Enterprise
Fund
FERGUSON ENTERPRISES INC.Repair 6502-GB HHD Handheld 464.32
60 Enterprise
Fund
FISHER SCIENTIFIC Ammonium molybdate, filter paper, & ascorbic acid (5
qty)
580.83
60 Enterprise
Fund
FISHER SCIENTIFIC BOD sensor cap (1 qty)113.14
60 Enterprise
Fund
FISHER SCIENTIFIC Potassium sulfate (1 qty)44.65
Date: 10/10/19 02:02:14 PM Page: 7Meridian City Council Meeting Agenda October 15, 2019 – Page 283 of 294
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES Fertilizer (6 qty)13.14
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES Hoses, brushes, pliers, coupling, & hose hangout for
biofilt
87.58
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES Refund due to sales tax charge (21.79)
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES Toilet flapper & tape measure (2 qty)20.55
60 Enterprise
Fund
IDAHO DEPT ENVIRONMENT QUALITY Public Drinking Water System Annual Fee
10/1/19-09/30/20
111,792.00
60 Enterprise
Fund
IDAHO POWER 2204228288, Water Power 9/19 41,631.35
60 Enterprise
Fund
IMPACT PEST SERVICES Pest Control Services @ Water Admin Bldg,
WO#270379
79.00
60 Enterprise
Fund
KAMAN INDUSTRIAL TECHNOLOGIES V-belts (7 qty)31.35
60 Enterprise
Fund
KRISTINA KEITH Per Diem K.Keith AWWA St Louis MO 10/20-10/23 231.00
60 Enterprise
Fund
LAYNE of IDAHO, INC.Rebuild Blackrock Booster Pump 2, WO#265326 3,361.00
60 Enterprise
Fund
LOWE'S Rags, Trash Bags, Qty 5 49.42
60 Enterprise
Fund
MCMASTER-CARR SUPPLY COMPANY Parts to extend pretreatment sampling pole (3 qty)56.77
60 Enterprise
Fund
MODERN PRINTERS Backflow Survey Door Hangers, Qty 500 143.00
60 Enterprise
Fund
MOTION & FLOW CONTROL PRODUCTS Clamps to repair tertiary filter 3, bldg 1 (12 qty)12.24
60 Enterprise
Fund
MOTION & FLOW CONTROL PRODUCTS Suction hose to repair tertiary filter 3 pump, bldg 1 (51
ft
130.72
60 Enterprise
Fund
MSC INDUSTRIAL SUPPLY CO.Hand trucks for shop (3 qty)231.06
60 Enterprise
Fund
MSC INDUSTRIAL SUPPLY CO.No PO Headworks Upgrades w Odor Cntrl Svc to
7/22/19
6,031.39
60 Enterprise
Fund
MURRAYSMITH INC 19-0257 ACHD Ten Mile Water & Sewer svc tp 5/31/19 14,426.50
60 Enterprise
Fund
MYFLEETCENTER.COM Filter, Oil, Air Filter Change, C18131, WO#269232 84.77
60 Enterprise
Fund
NAPA AUTO PARTS Brake Fluid, Qty 1, WO#269232 4.52
Date: 10/10/19 02:02:14 PM Page: 8Meridian City Council Meeting Agenda October 15, 2019 – Page 284 of 294
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
NORCO Hydrosep portable water & terra renew (7 qty)232.60
60 Enterprise
Fund
O'REILLY AUTO PARTS Motor Oil, Qty 1 7.49
60 Enterprise
Fund
O'REILLY AUTO PARTS Spark plug for chainsaw (1 qty)2.09
60 Enterprise
Fund
OFFICE DEPOT, INC.1 box of pens, 25 ft tape measure 12.72
60 Enterprise
Fund
OFFICE DEPOT, INC.1 bx AAA batteries, 1 bx Tabloid paper, 6 reams legal
paper
401.31
60 Enterprise
Fund
OFFICE DEPOT, INC.1 bx colors 1/3 cut folders, 18 in paper cutter 98.32
60 Enterprise
Fund
OFFICE DEPOT, INC.Corkboard for T. Otte, 1 bx ltr paper, 1 bx green ink
pens
60.17
60 Enterprise
Fund
OFFICE DEPOT, INC.Keyboard & Mouse, 4 toner cartridges, paperclips 479.76
60 Enterprise
Fund
OFFICE VALUE - MERIDIAN 2020 calendars & planners, canned air, pens, staples
(31 qty
505.98
60 Enterprise
Fund
OFFICE VALUE - MERIDIAN Appt Book, Cleaners, Fresheners, Letter Holders,
Notebks, Qt
161.22
60 Enterprise
Fund
OFFICE VALUE - MERIDIAN Business Card Holder, Qty 1 21.25
60 Enterprise
Fund
OFFICE VALUE - MERIDIAN Cleaner, Batteries, Qty 15 210.89
60 Enterprise
Fund
OFFICE VALUE - MERIDIAN Copy Paper, Sanitizer, Pencils, Note Pads, Markers, Qty
43
403.08
60 Enterprise
Fund
OFFICE VALUE - MERIDIAN Cork Board, Folders, Airfresheners, Qty 5 67.17
60 Enterprise
Fund
OFFICE VALUE - MERIDIAN Highlighter, Pens, Binders, Pencils, Badge Holders, Qty
36
438.51
60 Enterprise
Fund
OFFICE VALUE - MERIDIAN Index labels, pens, printer labels, copier paper (39 qty)758.87
60 Enterprise
Fund
OFFICE VALUE - MERIDIAN Lysol, Pledge, Qty 4 60.29
60 Enterprise
Fund
PLATT ELECTRIC SUPPLY Wire base & top for gas alarming project @ N. Black
Cat ls (
69.79
60 Enterprise
Fund
PLATT ELECTRIC SUPPLY Wire base & top for gas alarming project at daft 1 (1
qty)
34.89
60 Enterprise
Fund
POSTNET Backflow Past Due Letters, Batch 1043, Qty 142 50.05
Date: 10/10/19 02:02:14 PM Page: 9Meridian City Council Meeting Agenda October 15, 2019 – Page 285 of 294
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
POSTNET Backflow Sept 1st Final Letters, Batch 1043, Qty 112 70.05
60 Enterprise
Fund
REPUBLIC SERVICES - TRANSFER
STATION
Biosolids disposal for Sept 2019 20,281.14
60 Enterprise
Fund
REPUBLIC SERVICES, INC.Republic Trash Services September 2019 1,300,675.79
60 Enterprise
Fund
RESERVE ACCOUNT 20474979 Postage Use, September 2019 232.25
60 Enterprise
Fund
RICOH USA, INC C86232612 C86232690 B/W & Color pages Env and
PW Printers
515.11
60 Enterprise
Fund
RICOH USA, INC C86234082 b/w (947 qty) & color (581 qty) images 43.79
60 Enterprise
Fund
SAF T FLO WATER SERVICES 3/4in Retractable Injection Valve, Qty 2 974.30
60 Enterprise
Fund
SIGNS, ETC Well Site Signage Project, FY19 Security
Enhancement,Qty 182
6,048.10
60 Enterprise
Fund
STANDARD RESTAURANT EQUIPMENT
CO.
Water filter cartridge (1 qty)96.24
60 Enterprise
Fund
SYNCB/AMAZON 454948984663; Keyboard for GHarris 68.25
60 Enterprise
Fund
SYNCB/AMAZON 898437464883; SCADA UPS batteries (2 qty)1,059.98
60 Enterprise
Fund
T-ZERS SHIRT SHOP City logo embroidery on JAllen's shirts (3 qty)40.00
60 Enterprise
Fund
T-ZERS SHIRT SHOP Hat for MDuran (1 qty) plus hats & jackets for WW
staff (20
556.50
60 Enterprise
Fund
TC SALES & SERVICE Lobes & inserts to repair Netzsch pump 1 @ TWAS (4
qty)
4,788.63
60 Enterprise
Fund
USA BLUEBOOK Phenol Red Spec Solution, Qty 2 46.93
60 Enterprise
Fund
WESTERN STATES EQUIPMENT CO Labor & parts to repair hydraulic leak on loader 1,149.29
60 Enterprise
Fund
WEX BANK INC #0496-00-332449-8, 9/30/2019_WEX_Bank 5,894.33
60 Enterprise
Fund
WW GRAINGER, INC Free/Total Chlorine Test Strips, Qty 3 45.06
60 Enterprise
Fund
WW GRAINGER, INC Microporous hooded coveralls (1 pkg)117.45
60 Enterprise
Fund
XEROX CORPORATION - PASADENA LX7658362 copier lease for Aug 2019 148.39
Date: 10/10/19 02:02:14 PM Page: 10Meridian City Council Meeting Agenda October 15, 2019 – Page 286 of 294
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
Total 60 Enterprise
Fund
1,605,037.37
Report Total 3,585,343.70
Date: 10/10/19 02:02:14 PM Page: 11Meridian City Council Meeting Agenda October 15, 2019 – Page 287 of 294
jWEDIiIAZNC
J
CITY COUNCIL
WORK SESSION AGENDA
October 15, 2019
Acienda Item Number: 4
Item Title: Items Moved From Consent Agenda
Meeting Notes:
c�E IDiZ IA*,-----N
DAJ
CITY COUNCIL
WORK SESSION AGENDA
October 15, 2019
Agenda Item Number: 5 A
Item Title: Public Works Annual Update
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 5.A .
Presenter:
Estimated Time f or P resentation: 60
Title of I tem - Public Works Annual Update
Meridian City Council Meeting Agenda October 15, 2019 – Page 288 of 294
Public Works
2019 Annual Update to Council
Agenda
Public Works –
Guiding Operational Objectives
•Supporting Growth
•Meeting Regulatory Requirements
•Improving Quality & Customer Service
•Increasing System Reliability
•Ensuring Financial Health
•Leading Environmental Stewardship
•Investing in Workforce Development
A Review of Accomplishments, Challenges, and Opportunities
Public Works
611 Miles Water
Main
•42.8 Miles Added
in 2018/2019
•37,763 Water
Accounts
•2,276 New Water
Accounts Added in
2019
3.2B Gallons
Water Produced
•80M Gallons more
than FY18
•9.9M Average
Gallons Produced
per Day
486.5 Miles
Sewer Main
•32.3 Miles Added
in 2018/2019
•37,052 Wastewater
Accounts
•2,234 New
Wastewater
Accounts Added in
2019
2.8B Gallons
Wastewater
Treated
•167M Gallons more
than FY18
•9.7M Peak Gallons
Processed in a Day
Su
p
p
o
r
t
i
n
g
G
r
o
w
t
h
Supporting Growth
•WW Major Projects –Recently Completed
or In-Progress
•WW Capacity Expansion/WW Headworks
•Linder Road Sewer Trunk Line
•Black Cat Lift Station Pump Upgrades
Supporting Growth
•WW Projects –Future
•Digester 6
•McDermott Sewer Trunk Line
Supporting Growth
•Water Projects
•Supply Wells
•Water Main Extensions
•Linder Road Water Main Extension –
Victory & Ten Mile
Supporting Growth
•Future Projects Map
•Impact of ITD/ACHD
Supporting Growth
•CFP
•67 Items
•$72.7M
Growth Regulatory Quality/CS Reliability Other
Me
e
t
i
n
g
R
e
g
u
l
a
t
o
r
y
Re
q
u
i
r
e
m
e
n
t
s
Meeting Regulatory Requirements
Wastewater
•NPDES Permit Compliance
•Conversion to IPDES
•Permit Planning Team
•Side Stream Phosphorus
Meeting Regulatory Requirements
Wastewater
•WRRF Phase II Process Capacity
•Tertiary Filtration
•WRRF 2nd/Emergency Access
Meeting Regulatory Requirements
Water
•Permit Compliance
•Unregulated Contaminant Monitoring Report
(UCMR) Sampling
•Corrosion Control Study
Meeting Regulatory Requirements
•CFP
•52 Items
•$73.2M
Growth Regulatory Quality/CS Reliability Other
Im
p
r
o
v
i
n
g
Q
u
a
l
i
t
y
&
Cu
s
t
o
m
e
r
S
e
r
v
i
c
e
Improving Quality & Customer Service
•Water Quality
•Water Quality Strategy by
Zone
•Treatment Facilities
•Flushing Program
•Automated Meter
Infrastructure (AMI)
Improving Quality & Customer Service
•Wastewater
•Odor Control
Improving Quality & Customer Service
•Streetlights Program
•Location Services -Streetlights
•Energy Efficiency
•CDBG Grant Program
7,577
•Streetlights
19.75%
•LED
Improving Quality & Customer Service
•CFP
•11 Items
•$4.5M
Growth Regulatory Quality/CS Reliability Other
In
c
r
e
a
s
i
n
g
S
y
s
t
e
m
Re
l
i
a
b
i
l
i
t
y
Increasing System Reliability
•Long-term Infrastructure Replacement Program (LTIRP)
•SCADA
0.0
50.0
100.0
150.0
200.0
250.0
300.0
50 to 60 40 to 50 30 to 40 20 to 30 10 to 20 Less than 10 Unknown
Mi
l
e
s
o
f
M
a
i
n
s
Age of Pipe (Years)
Wastewater (Miles)
Water (Miles)
Increasing System Reliability
•Mainline Extensions/Replacements
•Updated Design Standards
Increasing System Reliability
•Inventory Analysis
•Warranty Tracking
•New/Upcoming Asset Management
Projects
•GIS Mapping
•Administration Facilities Management
•14 locations
•270,147 sq ft office area
•9 Tenant Improvement projects
•2,765 Tickets closed
Facilities Staff Covered
Increasing System Reliability
•CFP
•64 Items
•$24.8M
Growth Regulatory Quality/CS Reliability Other
En
s
u
r
i
n
g
F
i
n
a
n
c
i
a
l
H
e
a
l
t
h
Ensuring Financial Health
•PW CFP FY21 –FY30
•197 Items
•$176M
•Includes Capital, Operational,
Replacements, Labor
Growth Regulatory Quality/CS Reliability Other
Ensuring Financial Health
•Enterprise Fund Rate Model
Ensuring Financial Health
•Assessment Fee/System Development Charge (SDC)
•Cost of Service Analysis
•Rates & Fees
Ensuring Financial Health
•Optimization Efforts
•PEAK/Continuous Improvement
•LOS/KPIs
Le
a
d
i
n
g
E
n
v
i
r
o
n
m
e
n
t
a
l
St
e
w
a
r
d
s
h
i
p
Leading Environmental Stewardship
•Environmental Program Plan
•Stormwater/Waterway/Floodplain Administration
•Education & Public Outreach
•Sustainable Operations
Leading Environmental Stewardship
•Solid Waste
•Solid Waste Coordinator
•Recycling
•Education & Outreach
•Contract Management
In
v
e
s
t
i
n
g
i
n
W
o
r
k
f
o
r
c
e
De
v
e
l
o
p
m
e
n
t
Investing in Workforce Development
Staffing/Personnel
•Challenges
•Vacancy Rate –8.7%
•Unemployment Landscape
•2.9% -Idaho Jobless Rate, Aug 2019
16
11
17 17 18
0
2
4
6
8
10
12
14
16
18
20
2015 2016 2017 2018 2019
New Hires
# New Hires
Investing in Workforce Development
Staffing/Personnel
•Evolving Needs
•Operational Complexity
•Increasing Licensure
•24/7 Coverage
PW City Hall Current
Licenses/Certifications
Inspections Current
Licenses/Certifications
Water Current
Licenses/Certifications
WW Current
Licenses/Certifications
167
Licensure
Investing in Workforce Development
Staffing/Personnel
•Strategies
•Re-organization
•Re-classification
•Job Family Structure Changes
•Internships Program
Worker IV Tasks
Employee A Employee B Employee C Employee DWorkerIII Tasks
Worker II Tasks
Worker I Tasks
Worker IV Tasks Employee D
Worker III Tasks Employee C
Worker II Tasks Employee B
Worker I Tasks Employee A
Old Method
New Strategy
Th
i
s
i
s
TH
E
Te
a
m
Re
c
o
g
n
i
z
i
n
g
Ac
c
o
m
p
l
i
s
h
m
e
n
t
s
MBA New PE
New/Upgraded
Inspections
Licenses/Certifications
New/Upgraded WW
Licenses/Certification
Internal Promotions New/Upgraded Water
Licenses/Certifications
New Staff Members in
2019
Recognizing Accomplishments
PW Awards
2019 PW Supervisor of the Year
2019 PW Employee of the Year
Dan
Berthe
Darcy
Cummings
Travis
Kissire Don Case –
City C.A.R.E.
Champion
Dave Gassel –
SWIOS
Operator of
the Year
Recognizing Accomplishments
PW Annual Department Awards
2019 PW Team of the Year SCADA/Instrumentation Team
Marshal Latham
Aaron Darby
Dennis Patton
Recognizing Accomplishments
PW Annual Department Awards
2019 PW Project of the Year Well 22 Water Treatment Project
Kyle Radek
Dean Stacey
Brent Blake
Dennis Teller
Jason Smith
Jamie Allen
Shandy Lam
Murray Jones
Recognizing Accomplishments
PW Annual Department Awards
2019 PW Cross-Functional Team
of the Year
Long-Term Infrastructure
Replacement Program
Dennis Teller
Travis Kissire
Kyle Radek
Kristina Keith
Jared Hale
Al Christy
Chad Cassel
Tom Miller
Miguel Espinola
Recognizing Accomplishments
PW Annual Department Awards
2019 PW Innovative Solution
of the Year
Streetlight Utility Locate Program
Al Christy
Tom Miller
Dan Berthe
Jared Hale
Public Works
One Team Three Locations
Questions?
EIDIAN,+--
DAHJ
CITY COUNCIL
WORK SESSION AGENDA
October 15, 2019
Agenda Item Number: 5 B
Item Title: Parks and Recreation Department: Third Addendum to
Agreement for Development and Joint Use of Heroes Park and;
Memorandum of Agreement for Parking Lot Expansion at Heroes
Park
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 5.B .
Presenter:
Estimated Time f or P resentation: 5
Title of I tem - Parks and Recr eation Department: T hird Addendum to Agreement for
D evelopment and J oint Use of Heroes P ark and M emorandum of Agreement for Parking L ot
Expansion at Heroes P ark [Action Item]
AT TAC HM E NT S:
Description Type Upload D ate
MPA L Agreement - J oint Use of Heroes Park for Heroes
P arking L ot E xpansion A greements / C ontracts 10/11/2019
Meridian City Council Meeting Agenda October 15, 2019 – Page 289 of 294
THIRD ADDENDUM to AGREEMENT FOR DEVELOPMENT
AND JOINT USE OF HEROES PARK AND MEMORANDUM OF AGREEMENT
FOR PARKING LOT EXPANSION AT HEROES PARK
This THIRD ADDENDUM to AGREEMENT FOR DEVELOPMENT AND JOINT
USE OF HEROES PARK: PARKING LOT EXPANSION ("Third Addendum") is made this
115 -th day of October, 2019 ("Effective Date"), by and between the City of Meridian, a
municipal corporation organized under the laws of the State of Idaho (hereinafter "City"), and
the Meridian Police Activities League, Inc., a nonprofit corporation organized under the laws of
the State of Idaho (hereinafter "MPAL").
WHEREAS, on August 14, 2008, MPAL and City entered into an Agreement for
Development and Joint Use of Heroes Park ("August 14, 2008 Agreement") under which certain
rights and responsibilities regarding the development of facilities, amenities, and infrastructure at
Heroes Park, located at West Malta Drive, Meridian, Idaho ("Park"), were set forth, and by
which a partnership was established;
WHEREAS, on September 14, 2010, the Parties entered into a First Addendum to the
August 14, 2008 Agreement, and on March 22, 2011, the Parties entered into a Second
Addendum to the August 14, 2008 Agreement, both of which addenda remain in effect;
WHEREAS, the respective governing bodies of City and MPAL are mutually interested
in enhancing quality of the Meridian community's experience at Park life by providing and
supporting the expansion of the parking lot serving Park;
WHEREAS, City and MPAL recognize that through cooperation, publicly -held facilities
can be used to meet broader community needs for athletic programming and recreation than
either party can provide separately;
WHEREAS, the respective governing bodies of City and MPAL find that it is fiscally
responsible and in the best interest of the community to enter into an agreement sharing the costs
and benefits of the parking lot expansion;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, and in consideration of the recitals above, which are incorporated
herein, City and MPAL agree as follows:
I. AMENDMENTS To AUGUST 14, 2008 AGREEMENT.
A. Section XIV amended. Section XIV of the August 14, 2008 Agreement, regarding Term
of Agreement, shall be amended to read as follows:
This Agreement shall become effective as of the Effective Date upon execution by both
parties and shall expire twenty two (22) years f om the E fP e4iveate on September 30,
2050 unless earlier terminated or extended in the manner as set forth in this Agreement.
If the parties to this Agreement fail to mutually extend this Agreement and neither has
THIRD ADDENDUM TO AGREEMENT FOR DEVELOPMENT
AND JOINT USE OF HEROES PARK PAGE 1 OF 5
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MERIDIAN POLICE ACTIVITIES LEAGUE:
Mark Pghtne
President
CITY OF MERIDIAN: Attest:
BY:
Tammy de Weerd
Mayor
AUGUjr
City
SEAL
THIRD ADDENDUM TO AGREEMENT FOR DEVELOPMENT
AND JOINT USE OF HEROES PARK PAGE 5 OF 5
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CITY COUNCIL
WORK SESSION AGENDA.
October 15, 2019
Agenda Item Number: 6
Ftem Title: Executive Session per Idaho State Code 74-206(1)(F)
Meetin+q Notes:
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"` 0 U — O F E)(e C Soy 5 :, jr-) F 61.01(r