2019 08-14 MPRC Meeting Minutes(::�W, IDIANIZ,:---
�J
PARKS Ft RECREATION COMMISSION
REGULAR MEETING • MINUTES
Meridian City Hail Council Chambers
33 E. Broadway Avenue, Meridian, Idaho
Wednesday, August 14, 2019 • 5:30 p.m.
The Meridian Parks & Recreation Commission is a volunteer citizens' group that is created and
empowered to advise the City on issues relating to park facilities and recreation programs of the City.
Their mission is to gather input from staff and other qualified personnel on issues relating to the
creation and design of public parks and open spaces; to listen to public input; and to provide advice
and recommendations on parks and recreation related matters to the Mayor and City Council.
1. Roll -Call Attendance
Commission President Jessica West called the meeting to order at approximately 5:30
p.m. MPR Administrative Assistant II Rachel Myers took roll -call attendance as
follows:
X
Jessica West, President
0
Abbey Hutchins
X
Dom Gelsomino, Vice President
X
Michelle Jensen
X
Keith Bevan
X
John Nesmith*
X
Jennifer Bobo
X
Creg Steele
X
Jo Greer
"arrived at approximately 5:31 p.m.
Others present were: MPR Department staff—Recreation Manager Garrett White,
Marketing Coordinator Shelly Houston, Ft Pathways Project Manager Kim Warren;
Deputy City Attorney Emily Kane; Treasure Valley YMCA President and CEO David
Duro; €t Treasure Valley YMCA Advancement Executive Assistant Kathryn Hunter.
2. Adoption of the Agenda
Commission President Jessica west entertained a motion to approve the agenda as
presented. Commission Vice President Dom Gelsomino moved to adopt the agenda.
Commissioner Jo Greer seconded. All were in favor of the motion.
3. Approval of the July 10, 2019 Regular Meeting Minutes
Commission President Jessica West entertained a motion to adopt the minutes as
presented. Commissioner Creg Steele moved to approve the minutes. Commission
Vice President Dom Gelsomino seconded. All were in favor of the motion.
4. Announcements
Parks & Recreation Commission Meeting Minutes - August 14, 2019 Page 1 of 5
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting.
a. Welcome MPR Recreation Manager Garrett White - Jessica West
President Jessica West welcomed a familiar face to the Commission --Garrett
White—who was promoted from Homecourt Facility Manager to Recreation
Manager. She expressed the Commission is excited to be working with him and
hearing his monthly updates.
b. MPR Facilities Tour - September 11 - Rachel Myers
MPR Administrative Assistant II Rachel Myers announced the Parks 8: Recreation
Department is gearing up for the annual Facilities Tour scheduled for Wednesday,
September 11, 2019. She presented a tentative draft of the tour route and
schedule with a meet -n -greet to kick off around 5:15 p.m. and the tour starting at
5:30 p.m. in Discovery Park. This tour will replace the regularly -scheduled meeting
in Council Chambers. More information will be forthcoming soon.
c. Upcoming Events - Shelly Houston
MPR Marketing Coordinator Shelly Houston highlighted some upcoming events. A
copy of the calendar she referred to is attached to these meeting minutes.
The 2019 Fall Activity Guide has been released. Shelly provided copies to the
Commission.
At the Discovery Park Grand Opening, the Department provided a contest to
children to suggest a name for the splash pad bear. The winning name was
"Hucklebeary."
5. New Business
a. South Meridian YMCA Aquatic Center Update - David Duro £t Kathryn Hunter
Treasure Valley YMCA President and CEO David Duro thanked the City of Meridian
for their partnership and passed along some accolades to MPR Director Steve
Siddoway and Recreation Manager Garrett White. They have been great to work
with jointly, day-to-day, in making a difference.
David and Kathryn Hunter, who is the project manager, provided an update about
the South Meridian YMCA Aquatic Center in PowerPoint form. Copies of their slides
are attached to these meeting minutes.
The Commissioners were invited to the aquatic center groundbreaking ceremony
scheduled for August 15, 2019 at 10 a.m.
Commission Feedback:
• President West - With the splash pad outside and the build -on, what is the
actual distance from the park playground to the entrance? The splash pad
almost goes to the back driveway; roughly 50-100 feet.
b. Meridian Homecourt Update - Garrett White
MPR Recreation Manager Garrett White provided a PowerPoint update about the
Homecourt in general, as well as the current renovation project and other
improvements. Copies of his slides are attached to these meeting minutes.
Commission Feedback:
Parks ft Recreation Commission Meeting Minutes - August 14, 2019 Page 2 of 5
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
• Vice President Gelsomino - He really appreciated that the paper towel and soap
dispensers will have sensors for the overall safety and health of the community
members and to help prevent the spread of germs.
Will the entrances to the restrooms be dooriess? No; they will have doors. In
the men's and women's restrooms, the doors open in. In the family restrooms
and to be ADA compliant --with the depth, size, spacing, and existing structure
they had to work with—the doors will swing out. There will not be any
automated buttons.
• President West - She asked for clarification about the restrooms and ADA
accessibility. in the men's and women's restrooms, there will be one baby
changing station in each; all of these are ADA compliant. In the family
restrooms (4), two will be ADA compliant but not have a baby changing
station; the other two restrooms adjacent to them will have a baby changing
station but not be ADA accessible. All family restrooms will include showers.
6. Old Business
a. Five Mile Creek Pathway Trailhead at Ten Mile Update - Kim Warren
MPR Pathways Project Manager Kim Warren presented an update about the design
and project timeline of the Five Mile Creek Pathway Trailhub at Ten Mile Road.
Copies of her PowerPoint slides are attached to these minutes.
Commission Feedback:
• President West - Will the art piece(s) go through the same formal process with
the Meridian Arts Commission (MAC) as other art installations in parks? Yes. Kim
has been in communication with Hillary Bodnar about this project. in addition,
Kim presented to the Arts Commission to let them know this project is coming
up. MAC is planning for this project in terms of funding. They talked a bit
about some of the symbolism they might use in terms of bikes, wheels, cogs,
and/or hubs.
• Commissioner Jensen - Given the cost -share with ACHD, she liked one of the
rendering options which reinforces the curved appeal and has a more organic
feel versus just concrete and sidewalk. She thought this was a good
compromise to ensure they continue with the cost sharing.
b. Pine Avenue Pedestrian Rest Stop Update - Kim Warren
MPR Pathways Project Manager Kim Warren provided a PowerPoint update about
the Pine Avenue Pedestrian Rest Stop design and project timeline. Copies of her
slides are attached to these meeting minutes.
Commission Feedback:
Commissioner Jensen - What is the ACHD botanist's timeline for planting in the
area, per their plan? Or is ACHD wanting the Department to adhere to what
they are trying to accomplish? Are they going to do additional plantings around
the area the City won't touch? The ACHD plantings will be inside the fence
line. Kim was on leave when the meeting(s) happened and is unaware of
ACHD's timeline for planting. She assumed the planting could proceed
independently. To some degree, it might be a bit different down in the area
that might collect water. The City might have a dryland seed mix that could
potentially bleed over to the fence line.
Parks & Recreation Commission Meeting Minutes - August 14, 2019 Page 3 of 5
Persons desiring accommodation for disabilities related to documents andlor hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Vice President Gelsomino - On the native adapted plants area to correspond
with the fenced area, is there an opportunity for another pollinator garden in
this section? Kim liked this idea of integrating some plants that are pollinator
friendly or encouraging. MPR staff members have some latitude and could
bring this up with the botanist. Kim has not yet seen a plant list.
Commissioner Greer - She noted how fortunate they are with Kim's background
in landscape architecture and to be in charge of the pathways. Kim has great
vision, and her sketches are fabulous! Thank you.
7. Workshop -NONE
8. Staff Reports
MPR Recreation Manager Garrett White reported on the following:
• Staffing - There has been a lot of shuffling going on with some exciting new
developments.
Garrett replaced Colin Moss as Recreation Manager.
Jake Garro replaced Garrett White as Homecourt Facility Manager. Jake started
last week in his new role but is currently on vacation until August 20, 2019.
Garrett is still overseeing the Homecourt at this point.
Jenna Fletcher replaced Jake Garro as Recreation Coordinator over classes and
camps. She started last week full time and was the Department's seasonal
Summer Camp Coordinator this year. She has a lot of experience coming from
Nampa Parks Et Recreation in running their classes and camps.
Maggie Combs replaced Tyler Roberds as Recreation Coordinator over adult
sports. She started employment with the City last Monday.
Chelsea Cantrell replaced Barbara Hatch as Volunteer Program Coordinator.
Her first day will be August 26, 2019. Her first task will be assisting Rene White
in securing volunteers for the upcoming Community Block Party.
• Homecourt
c, There is a vacant Homecourt Facility Specialist position that needs to be filled
and is currently being advertised.
o Renovations are underway.
v The parking lot was recently restriped; coordinated by Phil Harris.
o The gym floor is currently being resurfaced.
• Outside Events - The Soul Food Festival was recently held in Kleiner Park. Staff will
debrief with the event organizers soon.
• Feeding Program - The Summer Food program through West Ada Schools ended last
week. If there are kids in parks seeking a free meal, please direct them to the
Food Bank.
• MPR Hosted Events
Renee White is planning for the Community Block Party and Bark Party
scheduled on September 7, 2019 in Kleiner Park from 10 a.m. to 5 p.m. She has
currently secured 15 vendors for the Bark Party.
Renee is also coordinating the upcoming Trunk or Treat event.
Christmas in Meridian planning is underway. The Christmas Committee held its
first meeting yesterday.
Parks rr Recreation Commission Meeting Minutes - August 14, 2019 Page 4 of 5
Persons desiring accommodation for disabilities related to documents and/or hearings:
Ptease contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting.
Commissioner Jo Greer reported from the Christmas Committee meeting that
they have the main sponsorship open. They also debriefed from last year's
festivities.
• Summer Camps - Jenna Fletcher is closing out summer classes, camps, and
activities.
• Activity Guide - The 2019 Fall Activity Guide was released on August 9, 2019.
• Sports
Ryan Johnson, who is the evening Recreation Site Supervisor, has been filling in
during the interim for when Tyler Roberds left and before Maggie Combs joined
the team. He has been doing a phenomenal job in trying to do two jobs at the
same time. Ryan ran the recent 24 -Hour Red Eye Softball Tournament, which
was successful.
In the Department's Fall Softball league, there are currently 105 teams, which
is up 23 teams from last year. In prior years, the cap was at 90 teams.
However, with the new fields at Discovery Park, there is now more space
available.
�> They are in the middle of Fall Basketball, Fall Volleyball, and Fall Flag Football
registrations. Leagues start in September.
9. Adjourn
Commission President Jessica West entertained a motion to adjourn the meeting.
Commissioner Cres Steele moved to adjourn. Commission Vice President Dom
Geisomino seconded. The vote was unanimous and in favor of the motion.
There being no further business, the meeting adjourned at approximately 6:52 p.m.
(AUDIO Ft VIDEO ON FILE OF THESE PROCEEDINGS)
APPROVED:
/ rem
/6 /
r
DATE
Attachments:
1) Upcoming Events (1 page)
2) PowerPoint Presentation: Treasure Valley YMCA (7 pages)
3) PowerPoint Presentation: Meridian Homecourt (7 pages)
4) PowerPoint Presentation: Five Mile Creek Pathway Trailhub at Ten Mile (5 pages)
5) PowerPoint Presentation: Pine Avenue Pedestrian Rest Stop (4 pages)
Parks 6r Recreation Commission Meeting Minutes - August 14, 2019 Page 5 of 5
Persons desiring accommodation for disabilities related to documents andlor hearings:
Please contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting.
�irE IDR
�J
Ongoing
Every Friday Night, June 7 through August 23rd — Sparktight Movie Night in Meridian
Enjoy a free family -friendly outdoor movie at dusk in Settlers Park.
Find movie titles and additional event information at: www.meridiancity.org/movienight
Every Saturday — Meridian Main Street Market
Meridian's outdoor market will run each Saturday from 9:00 am -2:00 pm, through October 12th, outdoors near Meridian City Hall.
The Meridian Library makes a special stop at Meridian City Hall every Wednesday from 2:00-4:00 pm.
Visit them in City Hall's main lobby to check out books and DVDs, renew library items, or get a library card.
August 2019
August 15 Free Car Seat Inspections by Meridian Fire Department, Noon -3:00 pm. Call 208-888-1234 for appointment & details
August 20 Meridian Library Adult Volunteer Orientation/Info Session, 6:30 pm, Meridian Library (1326 W Cherry Lane)
August 24 Idaho Arthritis Awareness Run & Walk, 8:00-11:00 am, Kleiner Park, $10 fee, www.idahoarthritiswalk.com
August 24 Star Wars Saturday Spectacular, 6:00-8:0 pm, Meridian Library—Cherry Lane, www.mld.org
August 26 Mayor's Youth Advisory Council Information Meeting for Teens & Parents, Choose 6:00 or 7:00 pm, Meridian City Hall
September 2019
September 3-7 Meridian Art Week F;nd details about this week full of art -related activities at meridiancity.orglartweek
September 3 Meridian Art Week Kick -Off, 7:00 pm, Meridian Community Center Parking Lot (201 E. Idaho Avenue), Free
September 3 Meridian Art Week Film Showcase, 8:30-10:00 pm, Meridian Community Center (201 E. Idaho Avenue), Free
September 4 Meridian Art Week Sculpture Demonstration by Daniel Borup, 5:30-7:00 pm, Potter's Tea House, Free
September 5 Meridian Art Sip, 6:00 pm, Something Special's Outdoor Lawn, $25, Tickets at: www.meridianansfoundation.org
September 6 Meridian Art Walk, 6:00 pm, Meet at Meridian City Hall Plaza, Free
September 7 Meridian Chalk Ari Competition, 9:00 am -1:00 pm, Generations Plaza & Main Street
September 7 Community Block Party & Community Bark Party, 10:00 am -5:00 pm, Kleiner Park, Free
September 7 Concerts on Broadway — High Street Party Band, 2:30-4:30 pm, Meridian City Hall Outdoor Plaza, t=ree
September 10 Coffee with the Mayor, 8:00-9:30 am, Cadence Community Club House (264 W. Lockhart Lane—Meridian). Free
September 12 14th Annual Recovery Day Breakfast, 7:30 am, Meridian Police Department, Free, RSVP at 208-846-7395
September 13 Meridian Business Day, 8:00 am -1:00 pm, Meridian City Hall, Free, Register at www.meridianbusinessday.com
September 14 Used Book Sale, 10:00 am ---3:00 pm, Meridian Library (1326 W. Cherry Lane), Prices start at only $1.
September 19 Free Car Seat Inspections by Meridian Fire, Noon -3:00 pm, Call 208-888-1234 for and appointment and details
September 21 Concerts on Broadway — Big Wow Band, 2:30-4:30 pm, Meridian City Hall Outdoor Plaza, Free
September 28 NAMIWalks Idaho and Resource Fair,10:00 am—Noon, Kleiner Park, Details at: www.naimiwalks.org
8/14/2019
the FM Yom PEV=mDff �
Fal HEALDff Lr#'M
wa socia aESPaNSM"
SOUTH MERIDIAN YMCA
AQUATIC CENTER UPDATE
MERIDIAN PARKS AND RECREATION COMMISSION
AUGUST 14, 2419
DID YOU KNOW?
• PARTICIPATION IN FORMAL SWIM LESSONS CAN
REDUCE THE LIKELIHOOD OF CHILDHOOD DROWNING
BY 88%
• SWIM LESSONS AND RECREATIONAL SWIMMING
HELP FIGHT CHILDHOOD OBESITY
• SWIMMING IS A BENEFICIAL, LOW -IMPACT ACTIVITY
FOR THOSE WITH LIMITED MOBILITY
8/14/2019
r�,
PHASES OF PROJECT
PHASE 1
• WEIGHT ROOM
8/14/2019
• THRIVE AUTISM AND INCLUSION CENTER
PHASE 2
* AQUATIC CENTER
• CURRENT WEIGHT ROOM
BECOMES NEW LOCKER ROOM
• AQUATIC CENTER CONSTRUCTED
:;'g
_.�a i
PHASE 1
WEIGHTROOM,
THI IVE AUTI M AND INCLUSLU
CENTER
T. TOGETHER
H: HELPING
R: REACH
I: INCLUSIVE
V: VICTORIES
E:EVERYDAY
8790 SF
-._; !
WWI
=epi
I
} O
SPLASH PAD
h
t R.
i y • � '}'
R d ` P.
F_
8/14/2019
5
* SECURED DONATIONS: $ 12.9M
o JULY 25: COMMUNITY CAMPAIGN LAUNCHED
WITH A GOAL OF $150,000
•TOGETHER TREASURE VALLEY IS
MATCHING THE FIRST $50,000
• TOMORROW! AUGUST 15
GROUND BREAKING AT 10:00 AM
FUTURE HOME OF THE SOUTH MERIDIAN
YMCA AQUATIC CENTER
PLEASE JOIN US!
8/14/2019
m
8/14/2019
C
HOMECOURT
FAMIU RECREATION CENTER
Homecourt Staffing
• We are currently budgeted for one Full time Site Supervisor and 6 Part -Time employees.
• Jake Garro — Facility Manager
• Ross Cipriano (FTE)
• Kolton Gammie
• Tyler Hoffer
• Davor Hikl
• Bo Stevens
• Devin Hatch
• VACANT (currently advertised)
1
Projects
Bay 5 Renovations
• Front Desk/Entryway/Office
• Bay 5 Flooring
• Restroom Remodel
• Condensation/Humidity
Improvements
8/14/2019
L
1
I I
=i l �
.. I I
bra, L - "--p ': �}—�}� I I
.,� I � _. � I it C•�.���..w
I 1 Et
Bay 5
❑ Multipurpose flooring with Moisture Barrier
❑ Storage Space
❑ Office Space
❑ Volleyball
❑ Pickleball
❑ Community Education Class Space
• Adult Eine Dance
• Youth Dance Classes
• Martial Arts Classes
• Amazing Athletes
8/14/2019
3
Condensation/Humidity.
Improvements
• Zoo Fans (16 total)
• HVAC
programming/adjustments
• Purlin wraps
Annual Floor Resurfacing Project
8/14/2019
4
Other Projects worth
mentioning:
❑ Parking Lot restripe
❑ Homecourt Divider
Curtains
❑ Light Retrofit
Homecourt Budeet
FY18 Homecourt
• Total Actual Costs = $259,912
• Total Revenues = $199,552 (does not include the $24,461
reimbursement from LED upgrades)
• Total Subsidy = $60,360 (note that staffing costs were lower than
expected due to the YMCA living in the building for 8 months of
FY18. In turn, we received more revenues due to the YMCA lease
agreement)
8/14/2019
5
Homecourt Budget
FY19 Homecourt (As of July 101h)
• Total Actual Costs = $186,591
• Total Revenues = $189,386 (does not include the $108,566
reimbursement from ICRMP for moisture claim. Note the revenues
may increase this year even with the YMCA lease ending in
FY18. With the YMCA out, they now only pay for what they use at the
fees set by council and our membership numbers have increased.)
• Total Subsidy = +$2,795
Current City Programing
• Open Gym
• Pickleball 101 Classes
• Morning Pickleball
• Noonbali
• Line Dancing
• Amazing Athletes
Current Homecourt Users:
• Open Gym —General Public
• Noonballers
• Pickleballers
• Club Basketball Teams
• Club Volleyball Teams
• Home School Users
• Adult Line Dance
• Pickleball Classes
HOMECOURT
FAMILY RECREATION CENTER
QUESTIONS!!
8/14/2019
nJ7,
Ten Mile Trailhub
Progress Update :: 14 August 2019
E IDiZ �
Parks and Rrrrralion
1
Project Timeline
Cost Share with ACHD -- Implementation to be coordinated with Ten Mile Road Widening Project
ACHD ROADWAY
201$ Roadway Design Parking Lot/Infrastructure Design
2019 ROW Procurement
2020 Construction
2021 Completed
Pedestrian Crossing Detail
Trailhub Site Design
Construction of Parking Lot/
Bidding of Trailhub Amenities
Construction of Trailhub
Amenities
ove tviiice r`+: i niwu y ID POWER WWRRC
I , / SUBSTATION" `
sI~
8/14/2019
E
PEDESTRIAN BRIDGE 14'WIDE
TEN MILE
[�:IGV
TRAI LHU13
"
'' �- -- -'
WK
SITE
FIVE
SUBDIVISION
MILE
PATHWAY
TO RETA
HUSKEY PARK
8/14/2019
E
8/14/2019
Site Design Evolution
iII.In-house sketches
r
R
0
J
z
w
F
ACH4
I, µ111V'
'uUb
• Cost share factor -
parking lot design
• Creek element
1,
3
Concept Development
Preliminary Concept
Design Program Elements
446,
• Parking - about 30 cars
d1
. •..
• Water
O
dG
°5F eP
• Shade
• Seating
• Bike Repair Station
• Signage/ Art - For visibility and identity;.
• Future Restroom - location, utility stubs
• water -smart landscape`
• Accommodate access by ACHD/NMIDAe
tt°`
a
Site Design Evolution
iII.In-house sketches
r
R
0
J
z
w
F
ACH4
I, µ111V'
'uUb
• Cost share factor -
parking lot design
• Creek element
1,
3
8/14/2019
soS'1"fN CDR
IF 4"1. Agt(S p -0h>
s�D Mak
Design Development
Comments Returned to
Design Consultant
W( 1 -I u vL04- WD a F
M
MoRp v+"
PON MhHm"Cr
• Add lawn area - usable
• Sidewalk alignment
• Soften edge of gravel access road
• Remove band of rock mulch
2
Moving Forward...
With ACHD
• Final coordination/approval of park'ng
lot design
• License agreement
✓ Obtain Affidavit of Legal Interest from
ACHD
With Nampa Meridian Irrigation District
• Partner to locate irrigation easement
• Surface water potential
City of Meridian
Finalize trailhub site plan and
construction documents
Establish Identity 'Gateway to the
Pathway System'
Signage and Art per above
Recurring design elements, plantings
colors
• Submit for Certificate of Zoning
Compliance to obtain necessary City
approvals
a
8/14/2019
5
8/14/2019
Project Context
Pathways Map Excerpt
i 4 a
wrpr
AI
e J
le • 1�.4 I.»rN»the
South Side of Pine Avenue -
Where the Five Mile Pathway crosses to the south
1
Preliminary Concept
resign Program Elements
iN real w�CTr!
Prov'de a resfing place along
the Five M' a Pathway at P ne
Ave with amenities such as:
Water
Shade
• Seating
Site Furnishings
• Bike Repair 5lat an
• Signage/ wayfinding
Arl
• xeric and manicured
landscape
M111 et
8/14/2019
k 6fLOf7fDGdd?. �'lr�:S
PINE AVENUE.
rF�PA•.rk'SCY .e_ a-.
tint .
r Aar ast+ry..
PAS:y
t
tf` Miles
Design
Development
In Progress
- with Landscape Architectural Consultant
PINE AVE REST STOP O
MEAIDlAN, IDAHO
OPTION A
STOP 0
2
,+ kccryS
TFM Rr a + 1 "'++'�`
r ,rte
4
IANr✓j/.
Design Development
In process - with landscape
w Architectural Consultant
meuxnw.sn -
IW
7
PINE AVE REST STOP
MERIDIAN. IDAHO
OPTION A
Construction Budget $25,000
• Property Owned by ACHO
• City will develop and maintain under a License Agreement
• Planting design to integrate with existing stormwater facility
Project Timeline
.r
Fall 2019
• Coordination &
Design Development
Winter 2019
• Construction Documents
ACHD License Agreement
• Bidding
r �•
Spring 2020
• Construction
8/14/2019
3
THANK YOU
*-
.. || �
"�|lm
'Will! ■ ■ | .
_?"y'l