Loading...
2019-10-08 Work Session C I T Y C OUNC I L W OR K SESSI ON A GENDA C ity Council Chamber s 33 E ast B roadway Avenue M er idian, I daho Tuesday, O ctober 8, 2019 at 4:30 P M 1. Roll-C all Attendance X A nne L ittle R oberts X J oe Borton 4:35pm Ty P almer X (phone)Treg B ernt X Genesis Milam L uke Cavener X Mayor Tammy de Weerd 2. Adoption of Agenda – Adopted as Noted 3. Consent Agenda [Action Item] - Approved A. Approve M inutes of S eptemb er 24, 2019 C ity C ouncil Regular M eeting B. Approve M inutes of O ctober 1, 2019 C ity Council Work S ession C. Approve M inutes of O ctober 1, 2019 C ity Council Regular M eeting D. Butte F ence Water M ain E asement E. F indings of F act, C onclusions of L aw for M illbr ae S ubdivision (H- 2019-0066) by WHP acific, I nc., L ocated at 4888 and 4920 W. Cherry L n. F. Approval of Task O rder 11027 to K eller Associates for Well 18 Water T r eatment F acility D esign for the Not-to-E xceed Amount of $222,635.00 G. Approval of Purchase O rder #20-0022 to O xarc, Inc. for F Y 20 S odium Hypochlorite chemicals for the Not-to-E xceed amount of $105,000.00 H. Approval of Purchase O rder #20-0035 to D M H E nterpr ises for F Y 20 P lumbing P lan Review and Inspection S er vices for the Not- to-E xceed amount of $295,988.04 I. Approval of Purchase O rder #20-0036 to G eo Tek, I NC . for F Y 20 Commer cial & Residential B uilding Inspections for the Not-to- E xceed amount of $53,145.00 J. Termination of Well S ite L ease Agreement - Well 29 K. Resolution 19-2167: A Resolution for the Adoption of C itywide F ee Changes L. AP I nvoices for P ayment - 10/9/19 - $459,435.29 M. AP I nvoices for P ayment 9/30/19 S pecial - $175,210.63 4. Items M oved F rom the C onsent Agenda 5. D epar tment / Commission Repor ts A. P olice: All T hings M AD C /Drug P revention B. F ir e D epar tment: O pen B urning Regulations and Amendment to City C ode C. Community D evelopment: B udget Amendment in the Amount of $26,725.00 for P osition Reclassification and C r eation of L and D evelopment S uper visor P osition - Approved 6. Action I tems A. P ublic Hearing for C ity of M eridian B usiness Hours B. P ublic Hearing for Hands F ree D riving O rdinance 7. E xecutive S ession per Idaho S tate C ode 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal r amifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated In to Executive Session: 5:36 pm Out of Executive Session: 5:59 pm Meeting Adjourned at 5:59 pm Meridian City Council Work Session October 8, 2019. A Meeting of the Meridian City Council was called to order at 4:35 p.m., Tuesday, October 8, 2019, by Mayor Tammy de Weerd. Members Present: Tammy de Weerd, Joe Borton, Genesis Milam, Ty Palmer, Anne Little Roberts and Treg Bernt. Members Absent: Luke Cavener. Also Present: Chris Johnson, Bill Nary, Warren Stewart, Jeff Lavey, Matt, Joe Bongiorno and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Treg Bernt (Telephone) __X___Genesis Milam ______Lucas Cavener __X__ Mayor Tammy de Weerd De Weerd: Okay. For the record it is Tuesday, October 8th. It's 4:35. We will start tonight's meeting with roll call attendance, Mr. Clerk. Item 2: Adoption of Agenda De Weerd: Item 2 is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Item 5-C is an action item. It wasn't noted as such, but it is an action item. Not really an amendment, just a clarification. So, I move that we adopt the agenda as published. Milam: Second. De Weerd: I have a motion and a second to adopt the agenda as published or as amended. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 3: Consent Agenda [Action Item] Meridian City Council Meeting Agenda October 15, 2019 – Page 4 of 294 Meridian City Council Work Session October 8, 2019 Page 2 of 22 A. Approve Minutes of September 24, 2019 City Council Regular Meeting B. Approve Minutes of October 1, 2019 City Council Work Session C. Approve Minutes of October 1, 2019 City Council Regular Meeting D. Butte Fence Water Main Easement E. Findings of Fact, Conclusions of Law for Millbrae Subdivision (H-2019-0066) by WHPacific, Inc., Located at 4888 and 4920 W. Cherry Ln. F. Approval of Task Order 11027 to Keller Associates for Well 18 Water Treatment Facility Design for the Not-to-Exceed Amount of 222,635.00 G. Approval of Purchase Order #20-0022 to Oxarc, Inc. for FY-20 Sodium Hypochlorite chemicals for the Not-to-Exceed amount of 105,000.00 H. Approval of Purchase Order #20-0035 to DMH Enterprises for FY-20 Plumbing Plan Review and Inspection Services for the Notto-Exceed amount of $295,988.04 I. Approval of Purchase Order #20-0036 to GeoTek, INC . for FY-20 Commercial & Residential Building Inspections for the Not-to- Exceed amount of $53,145.00 J. Termination of Well Site Lease Agreement - Well 29 K. Resolution 19-2167: A Resolution for the Adoption of Citywide Fee Changes L. AP Invoices for Payment - 10/9/19 - $459,435.29 M. AP Invoices for Payment 9/30/19 Special - $175,210.63 De Weerd: Item 3 is our Consent Agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Meridian City Council Meeting Agenda October 15, 2019 – Page 5 of 294 Meridian City Council Work Session October 8, 2019 Page 3 of 22 Borton: Move we approve the Consent Agenda as published, for the Mayor to sign and the Clerk to attest. Milam: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Any discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, absent; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 4: Items Moved From the Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 5: Department / Commission Reports A. Police: All Things MADC/Drug Prevention De Weerd: So, we will move into 5-A, which is under our Police Department and hear from our Meridian Anti-Drug Coalition. Kendall and Cheryl welcome. Thank you for joining us. Mulvihill: Madam Mayor, Members of the Council, thank you for this opportunity to update you on work with the Meridian Anti-Drug Coalition and the Meridian Police Department Drug Prevention unit. My name is Cheryl Mulvihill. I have been with the coalition since 2012. I started as a volunteer. I quickly became the parent sector representative. In 2014 I was hired as the anti-drug coordinator as a part time position and this is my fifth year. Nagy: Madam Mayor, Members of the Council, I'm Kendall Nagy and I serve the community as the substance abuse prevention coordinator and the Meridian Anti-Drug Coalition director. So, today as we begin our presentation we are going to talk about the data that drives our prevention education and support. It 's the foundation of a comprehensive set of prevention strategies that we select for our community here in Meridian. So, the first one that I would like to highlight is the Idaho Healthy Youth Survey -- De Weerd: And, Kendall, I'm just going to interrupt you for a moment. For the record, Mr. Palmer has joined us. And, Mr. Bernt, if you need to get off the line if you will just text our city clerk, so he can note that for the record. Bernt: I can hang on for a while. Meridian City Council Meeting Agenda October 15, 2019 – Page 6 of 294 Meridian City Council Work Session October 8, 2019 Page 4 of 22 De Weerd: Okay. Thank you. Thank you, Kendall. Nagy: Of course. So, the first data source that we want to highlight is the Idaho Healthy Youth Survey. This survey is a bi-annual survey that is conducted throughout the state with our partners at the Idaho Office of Drug Policy and also West Ada School District. The survey is administered by ODP and, then, we work -- we being the coalition and myself -- work to ensure that we have a valid sample size of data from the Meridian youth that participate in this survey. We want to include students from 6th, 8th, 10th and 11th grade to participate in this survey to ensure that it's valid as we, then, choose prevention strategies based off the data. If we look at the most recently published survey in 2017 and 2018, an example of some of the data is that youth self reported that at least once in their lifetime 36 percent of them had used alcohol and 21 percent had used a vape or e- cigarettes. So, that's just one little example of a small tidbit of data from -- from that report or survey. Excuse me. So, the next one -- the next source that we are going to look at is the Meridian Police Department annual report. This includes a lot of information that 's very important to help guide us and we focus on three areas specifically as we look at drug prevention. We look at juvenile arrests, crimes against society, and DUI report data specifically. So, again, some examples of the data that we, then, gather from these different three areas of focus. Under the juvenile arrest we can see that those arrests are highest in the month of May and that of the top three charges , possession of marijuana and possession of paraphernalia, are included in those. Looking at crimes against society, we see that the most prevalent crimes are drug and narcotic violations and drug equipment violations. And, then, lastly, looking at the DUI report data, collecting data from the last five years relating to DUIs we can see that the presence of cannabis has increased by 25 percent. Next we are going to talk a little bit about event specific data and this lends itself to be a little more customizable for the different prevention strategies that we are implementing in the community. Examples would be pre and post surveys. Another customized data collection that we do is at our twice yearly DEA sponsored take back events. We have youth that help us at that event each year. Usually they are a scout troop fulfilling some of the requirements for their troop. And we have them work with an adult and they administer verbally a very quick five question survey and a couple of those questions include are you aware of the permanent drop off locations in Meridian and at the Meridian Police Department that are available to community members? Another would be do you -- do you store your medications in a safe and secure location. A couple other questions are included, but those are the kinds of data that we get and that would be an event specific data source. And, then, last looking at expert testimony, these are conversations and interviews that we have with our stakeholders that are working on prevention in the community that could include school prevention specialists and counselors, some of our recovery and treatment partners or healthcare professionals and, then, of course, the school resource officer team. So, we are getting data from them and having conversations about what they are seeing in their area of specialty. So , now that you know more about the data that drives the work of the Meridian Anti-Drug Coalition and the substance abuse prevention for the Meridian Police Department, Cheryl is going to share some information through a five year comparison and a single year overview. Mulvihill: Thank you, Kendall. As we look at our five year overview, our comparison, we see that our events have gone from 30 in 2014 to over 70 events in 2019. One example Meridian City Council Meeting Agenda October 15, 2019 – Page 7 of 294 Meridian City Council Work Session October 8, 2019 Page 5 of 22 of that growth can be seen in our prescription take backs. In April 2014 we took back 403 pounds of medication and in April of 2019 we took back 812, which is more than double. Keep in mind we have three permanent drop boxes in the Meridian Police Department's lobby that are emptied at least weekly and those numbers are not included in this update. So, that's quite a lot of meds that are not ending up in our landfill and in the hands of our children. So, another area of our growth is our meetings. When I started in 2014 our meetings were averaging 12 attendees and in 2019 we are averaging 20 attendees. So , that is almost double again. Also in 2014 when I started the e-mail distribution list that we have had about a 100 people on it, our community members, and now it has over 400. So, in five years we have -- we have grown quite a bit. So, now we are going to look at a single year overview using the Meridian Police Department's prevention annual report. As you can see we had over 72 events in a one year time frame. So , one example of a successful event that we hold is our breathalyzer event at the Meridian Speedway and our presence is made known during the night with announcements of Know Your Limits, Drink Responsibly. Another example is the Cable One Movie Night that was recently changed to the Sparklight Movie Night. We had Wienhoff's Drug Testing as one of our partners and they stepped up to sponsor that night for us and they also provided the majority of volunteers to work that event. So, when you look at the large number of community members that we are able to reach in a year, think about what a single event might look like, last year during the breathalyzer we were able to reach 4,600 community members and this last year we reached 47 -- or this year we reached 4,700 at one event. So, one of the ways that we are able to reach more youth is in the middle schools . We work with West Ada School District and the five Meridian middle schools. We use our natural high campaign as a positive social norm and we were able to reach 994 more middle school students this last year. So, now Kendall is going to talk about the education and prevention day now. Nagy: Excellent. So, the next slide that you will see is actually a screenshot from the data that we wanted to highlight in this report and so if you look at the top left-hand quadrant we are looking at top events and trainings and here we are defining that by the number of events and you can see that that first bar there, community presentations is 38 and it's quite a bit larger than the other ones. Part of the reason for that is on the executive committee within the coalition each sector representative that -- we have 12 different sectors throughout our community represented and part of that responsibility in serving in that position is securing speaking opportunities for the coalition within that sector that they represent. That could be a drug specific presentation , say vaping education or cannabis-related policy change, or it could be information about the work of the coalition and, then, ways that you could get involved specifically for you to fulfill service hours. So , that's part of the contribution to that larger number. In addition in that category we have Red Ribbon Week presentations that might include an all school assembly. We try to make sure that we get the entire student body population at those assemblies to hear our prevention messaging and, then, also canine demonstrations. So, again, that's -- that's the reasoning there for that larger number. Below that is the Meridian Anti-Drug Coalition meetings and the number varies just a little. We have the monthly meetings held the third Thursday of the month, 4:00 p.m. at the Meridian Police Department open to the public and, then, in addition our executive committee meets quarterly and the numbers, again, Meridian City Council Meeting Agenda October 15, 2019 – Page 8 of 294 Meridian City Council Work Session October 8, 2019 Page 6 of 22 very occasionally just because we do sometimes have to cancel the meeting due to weather. So, we move down into that lower left quadrant, we are looking at top events and trainings based on the population, and understandably that first category of the community presentations, which reached over 8,000 community members, is larger due to the variety of community presentations I just described. Below that the breathalyzer event, that's a single event where we reached over 4 ,000 community members and the way that we are able to do this is our long-standing partnership with Meridian Speedway. We meet ahead of time to identify the most widely attended races of the season and, then, they welcome us to come and join them and do prevention during two of those races and so part of our preparation for that is, then, working on prevention announcements that are made throughout the evening, so that we can count the total of all the attendees that are at that race, not just the ones that we count that come by the Meridian Anti-Drug Coalition booth. So, if we go over to the top right, this really is a great kind of glance at a year's worth of work that we do. It's the number of community members and events by month and if we follow the red we can see that the number of community members we reach is highest in May and August. So, busy -- busy with outreach in the summers and, then, yes, October is peaked right up there. We are very busy in the thick of it and that is the month that we have the most events , followed by May. And, then, in the lower right quadrant looking at target audience of events and trainings, that all ages category we -- we understand that the importance of our prevention work is to really reach all members of the community and it impacts all of us and so that's why we choose to look at the data and break it down kind of by age category and looking at all ages keep in mind that does include youth. And, then, if you move over to the right you can see that we also have it broken down by school age, which is high school, middle school and elementary and if you combine those numbers we reach over 5,000 youth in the schools and that's an area that we are always looking at that data number to try to increase our reach in the middle schools, knowing that that's the age that youth are first usually exposed to choices that they are going to have to navigate as far as drug use, whether it is peer pressure, that sort of thing. So, now Cheryl is going to share some examples of current work and the success of a recent project resulting from our expanded partnerships and collaboration. Mulvihill: Thank you, Kendall. So, we are very excited to have so many wonderful partners in the community who work with us and we were able to have Meridian Speedway to have us out there to film a public service announcement at their racetrack. Telford Racing brought the race car, as well as Zach Telford, who is our 15 year old natural high ambassador. He is also a professional race driver -- race car driver. So, the City of Meridian also shared in resources. They were able to come out and help us produce and -- film and produce that PSA. So, the PSA aired during the summer at The Village theater and the Majestic Theater. Some of you might have been lucky enough to be able to go to the movies this summer and actually see Zack racing and declaring his choice to live a drug free life. For those of you who were not, we are going to go ahead and show you that now. We are very proud of this video, this public service announcement. (Video played.) De Weerd: Awesome. Meridian City Council Meeting Agenda October 15, 2019 – Page 9 of 294 Meridian City Council Work Session October 8, 2019 Page 7 of 22 Nagy: All right. So, I'm going to now share some information about some of our state partners and a few of the outcomes resulting from our collaboration. It 's through the partnerships at the local, regional, and state level that we see enhanced and expanded prevention programming for our community members. So, first I'm going to talk a little bit about the Idaho -- the Association of Idaho Cities Drug Task Force Committee. The Mayor's leadership as chair of this committee has helped create a platform for prevention advocacy and education, reaching key decision makers and stakeholders throughout the state. This last year -- actually, the last two years we have participated in the AIC annual conference, helping with breakout sessions. Specifically in 2019 we helped organize a breakout session entitled Strengthening Your Community Through Substance Abuse Prevention and this was an opportunity for us to share resources for those rural communities that don't necessarily have a n established coalition in their community and really letting them know that there are other organizations where their main focus may not be prevention, but there -- there is a portion of their work that includes prevention and how to collaborate together. In addition, the second breakout session was titled Marijuana Legalization. What Does It Mean For Idaho? We talked about different facts relating to cannabis policy changes across the country and neighboring states and the impacts that we are seeing in our communities. Next up we are going to talk about Community Coalitions of Idaho, which is one of the state prevention partners that has been around since 2009. They provide resources to over 25 Idaho coalitions and other prevention focused organizations like the ones that I mentioned for rural communities to partner together on. Some examples of those resources include toolkits . One specifically that they developed about the prescription monitoring program to increase awareness and work on policy relating to that. They have grant funding available and, then, they also put together trainings to bring together some of the sectors that work together on prevention in the community. We work specifically with CCI as I served on the board the last couple years to organize two legislative education events. One was held at the beginning of the legislative session last year at the Capitol and the other was held at West Ada School District in partnership with them and, again, focused on the unintended consequences of marijuana normalization. And, then, last, but certainly not least, the Treasure Valley partnership opioid work group. It's kind of a mouthful. And we worked on the public education gold group. So, the lead organizations for this are the Treasure Valley Partnership, which is a group of elected officials that are working to positively manage growth in the city of Boise. ODP has a state work group working on -- Idaho Office of Drug Policy has a state work group working on opioids as well and what our role is at the Treasure Valley level is to develop an addendum to the provider toolkit that they are creating. The second part of our work with this -- this group is working on a public opioid toolkit for parents and educators. Once these two products are completed we will , then, work with the coalition and the sector representatives that I mentioned to implement these out in the community and share that education. See where I am here. In addition to the growth of state partnerships, we have also increased our funding sources. So , here we have highlighted the Idaho Office of Drug Policy and the Idaho State Liquor Division, because over this last fiscal year we received more than 28,000 dollars in mini grants from -- through these partnerships and you can see that I have listed a few of the prevention strategies that we have been -- been able to implement with this continued funding. The first one there is the compliance check and shoulder tap operations. This Meridian City Council Meeting Agenda October 15, 2019 – Page 10 of 294 Meridian City Council Work Session October 8, 2019 Page 8 of 22 is a great opportunity for youth to get involved with the coalition. We -- like the Treasure Valley Youth Safety Summit, we talked about what we do in the community and opportunities to get involved with the coalition. And, then, also students that might be interested in criminal justice are actually paid to work as decoys during these operations and they work, obviously, very closely with law enforcement and so it's a great opportunity. In addition we have Red Ribbon Week presenters. I did mention that we have all school -- all school assemblies that we fund during Red Ribbon Week and reaching the entire student body. We also have the cannabis tests for SROs. So, this is -- this is rather new and what we are doing is we are working with West Ada School District and our law enforcement and any of the vapes, e-cigarettes, cartridges, any of the paraphernalia that our youth are caught with they are testing them with this little -- it looks like a Q-tip, it's just a little swab, and they test it to see if there is a presence of cannabis. We are doing that throughout the year. Those tests were purchased, as I said, with this grant fund and, then, we will look at the data and that will drive our prevention efforts and not only for the coalition and the police department , but, then, also West Ada School District as they review their policy. And, then, the narcotics detection for the department. We purchased a TruNarc device and this is an important device that helps our officers when they are out in the field to identify any narcotics and without having to remove them from the packaging, which, then, puts them at high risk of exposure. It functions through a laser to identify the chemicals that are in that package. So, that was a great tool for us that we purchased for -- for our officers to keep safe. So, after reviewing the sources of data that guide our work, the growth over our past five years and a single year and the achievements through our local and state partnerships, we reflect on two quotes as we look to our future work. Mulvihill: Our first quote is from Brian Lovell, who is the president of the Idaho Fraternal Order of Police, and he states that Coalitions like yours are crucial to prevention education and we appreciate your hard work. Thank you for your support. Keep up the good work you do. Nagy: And for Mary Liz Jones, one of our sector representatives that's been working with the coalition for a couple years now: I am acutely aware that it takes a team of caring MADC professionals and volunteers to make a difference and let our community know about the facts. If our citizens do not understand more about the possible adverse effects of drugs and alcohol, they will not be able to make healthy decisions . On behalf of the coalition and community members that we serve, our partners and our youth that we advocate for, thank you, not just for your continued support over the years , but for your advocacy and active involvement from sharing personal stories about the impacts of substance abuse and using MADC prevention packets with your own families, to promoting events and referring community members to our resources. There are many ways that we can work together to fulfill MADC's mission to strengthen our community through substance abuse prevention. Thank you. We now stand for questions. De Weerd: Thank you, Kendall and Cheryl. Council, any questions? Milam: Madam Mayor? Meridian City Council Meeting Agenda October 15, 2019 – Page 11 of 294 Meridian City Council Work Session October 8, 2019 Page 9 of 22 De Weerd: Mrs. Milam. Bernt: No questions. Thank you. De Weerd: Thank you, Mr. Bernt. Milam: Great presentation, ladies. Thank you very much. A lot of interesting information. One question -- and maybe you have the number or maybe you don't, but at your -- at the racetrack you said you reached like 4,000 something people, but how many people actually participate in the breathalyzer? Just curious. Mulvihill: This last -- Madam Mayor, Councilman Milam, just last year we had 90 who participated. Milam: And, Madam Mayor, follow up. When -- when people are participating are they -- are they intoxicated generally or are they the ones that are not? Mulvihill: We start out with hopefully no alcohol and, then, they -- as they progress we test them three times. Milam: Oh. Mulvihill: So, by the end of the night see where they stand. De Weerd: I have been part of one of those out in Generations Plaza and it's usually pretty interesting and we have even had bike riders. That was an interesting one. Any other questions? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor. Not a question, just wanted to say thank you, Cheryl and Kendall. Thank you for all that you do. Over the last few years I have watched the meetings grow and seriously robust discussions and things and so just really appreciate all that you and your team do. Nagy: Thank you. Mulvihill: Thank you. De Weerd: You know, the MADC has played a critical role in the health and vitality of our community. I appreciate what you do and continue to do. One of the statistics I think you mentioned up front was an increase in use of cannabis, 25 percent. With all the efforts and -- that have been going out there -- I know it's countered by a lot of other noise, but Meridian City Council Meeting Agenda October 15, 2019 – Page 12 of 294 Meridian City Council Work Session October 8, 2019 Page 10 of 22 what do you see in our netting the best results to -- to getting the information out about the -- the impacts of cannabis and -- and what the societal impacts are as well? Nagy: Madam Mayor. I think that the best outcomes are coming from the collaboration as I referenced for other -- other preventions as well in the presentation, really working not only at the community level with our stakeholders within our sectors in the community, but, then, also at the state and national level as well. There has been a lot of collaboration to put together reliably sourced data points to help in the education really. It really comes back to that education in trying to clear up what's cannabis. What's hemp? What's marijuana? What is this .3 percent THC? How is it tested in Idaho? And there is a -- there is a lot of questions and there are a lot of leaders in not only our community, but throughout the state that are really trying to gain clarity on that as well and so I think it's that partnership right now at least with all the changes and the rapid -- the rapid change in policy, all of us trying to wrap our heads around it to make -- ensure that we make the best decision for our community and for our youth. De Weerd: I believe that the Oregon governor and the governor of Colorado came to Idaho and shared the huge impacts on their states of the legalization of marijuana. I think their advice was do everything you can to make sure it doesn't get legalized in Idaho. What kind of information has been shared down to the local coalitions on some of the talking points they had and any studies that they have to release? Nagy: Madam Mayor, to address that question we are continually working with -- we look to each reports and data source that comes out each year to update the statistics and the information that we find. There are -- there are different sources of information that come in, whether it's in a report or we look at data that is crime related or enforcement related in neighboring states and what's really a combination of multiple sources as I spoke to at the local level, but looking at the states that have made changes and the impact and we are sharing that and educating our community members that are present at the MADC meetings and the ones that are on that 400 plus list of e -mail distribution and I include educational points in there, the most recent reports, so that people can do their own homework and choose for themselves what is -- what they want for our community as we face those decisions in the future and, really, the key is going to be that -- the way that the policy is written. It's all in the policy and whatever changes may -- may come our way. De Weerd: Well, I know you have been very active and so has Chief Lavey in keeping an eye on what's going on in the legislature and some of the conversations working with the governor's office and just, again, to share certainly my appreciation for what you are doing to educate, inform, and really share the word, so that -- there is a lot of misconceptions out there. Nagy: Absolutely. Thank you. De Weerd: Thank you. Anything further? Okay. Thank you. Nagy: Thank you. Meridian City Council Meeting Agenda October 15, 2019 – Page 13 of 294 Meridian City Council Work Session October 8, 2019 Page 11 of 22 Mulvihill: Thank you. B. Fire Department: Open Burning Regulations and Amendment to City Code De Weerd: Okay. Item 5-B is under our Fire Department and I see Deputy Chief Bongiorno on his way up. Bongiorno: Madam Mayor, City Council, glad to be here this evening. Thank you very much for this opportunity to come and talk to you guys. So, what we found out was on a -- an illegal burn call about a gentleman that was burning railroad ties in the middle of Meridian in the city, which is typically not legal, and when the officer on scene was trying to find the proper code to cite against , we found out that that section of code had been removed. I think what had happened was a couple of years ago the Fire Department quit issuing burn permits and I think instead of just striking that section they removed the whole thing and so I worked with the city attorney's office, Mrs. Kane, who is, obviously, always awesome to work with, she helped me work with this ordinance to put illegal burning back into city code. So, that way our officers have what is -- what -- what an illegal burn is and -- and things that are illegal to burn. What we did is we mirrored what the county forbids for burning. Railroad ties, dead animals, stuff like that. So, our -- our ordinance will now match the county's ordinance. So, yeah, it's -- they burn some crazy things out there. So, that's what I'm bringing forth today and I will be happy to answer any questions about it. De Weerd: Thank you. Council, any question? Okay. So -- Bongiorno: I believe we are on the agenda for tonight for a reading of the ordinance that we have. De Weerd: Yes. Bongiorno: Thank you. C. Community Development: Budget Amendment in the Amount of $26,725.00 for Position Reclassification and Creation of Land Development Supervisor Position De Weerd: Thank you, Joe. Okay. Item 5-C was listed as an action item as clarified in the motion to approve the agenda. We will move to 5-C, which is under out Community Development Department. Freckleton: Good afternoon, Mayor and Members of Council. Good to see you today. What we have before you is a budget amendment to reclass an existing funded position that we have in the land development section of Community Development. The position that -- that we are reclassing from is a development analyst position and we are wanting to reclass to a supervisor of the land development division . This position was identified Meridian City Council Meeting Agenda October 15, 2019 – Page 14 of 294 Meridian City Council Work Session October 8, 2019 Page 12 of 22 as part of our evolution plan when we started bringing the -- the building service in-house and, then, subsequently into our reorg plans that we developed. The reorg -- or, excuse me, the budget amendment -- you should have that in front of you I hope. We have vetted that through the process. Cameron has endorsed it. We also -- since this is an Enterprise funded position we also ran it through Public Works and Alex Freitag has -- has also signed off on that. Todd and Jenny have signed off, as well as Councilman Bernt. So, have that in front of you now for -- for your approval and we hope to get -- get the position filled as soon as possible. This will greatly help us flatten out my division specifically a little bit. It takes me down from nine direct reports down to two. So, there will be six direct reports under -- under this position and, then, we had -- as part of the reorg one of the positions -- or, actually, two of the positions moved under our administrative services. So, it helps our span of control to be a little more manageable, so stand for any questions. De Weerd: Thank you, Bruce. Council, any questions? This is an action item, so I would be looking for Council action. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Move we approve the budget amendment in the amount of 26,725 for the community development position reclassification. Little Roberts: Second. De Weerd: I have a motion and a second. Any discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Thank you, Bruce. Freckleton: Thank you. Item 6: Action Items A. Public Hearing for City of Meridian Business Hours De Weerd: Okay. Under Action Items we do have a public comment period for two different things. First is regarding the City of Meridian business hours. Council, in your packet there should be information on the poll that we took after the discussion that we had last week. So, just to refresh your -- your memory that this is not to change the Meridian City Council Meeting Agenda October 15, 2019 – Page 15 of 294 Meridian City Council Work Session October 8, 2019 Page 13 of 22 number of hours that the City Council -- or City Hall is open, but the hours available to our citizens, to ask for their feedback on what would be most convenient in doing their business at City Hall, to do a Monday through Thursday 8:00 a.m. to 6:00 p.m. and a Friday 8:00 a.m. to 1:00 p.m. or to maintain the Monday through Friday 8:00 a.m. to 5:00 p.m. hours. The poll results were that 58 percent would like to see the change from the Monday to Thursday 8:00 to 6:00 and Friday 8:00 to 1:00 and 41 percent on maintaining the regular business hours. So, with that, Mr. Clerk, are there any -- Johnson: Madam Mayor, there were -- nobody signed in for this topic at this point. De Weerd: Okay. We are looking for public comment. Does anyone have any comments that they would like to share at this point? Okay. Council, any comments or -- we can continue to -- to poll our community or take this as an opportunity to see a pilot test during the months of November and December, showed that there is enthusiastic acceptance of this or -- and we can use the time between now and the beginning of November to get education out to our community and work with our -- our department staff. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Was that a NextDoor poll? Did we do an employee poll or department leaders are just confident that most of the people in their departments are -- De Weerd: Our department directors have talked throughout the summer and this fall with their staffs on what -- what the feedback is and for the most part there is enthusiasm on the flexibility it provides. Milam: Thank you. Madam Mayor? De Weerd: Mrs. Milam. Milam: I'm in favor of trying the pilot program. I think that it's a good opportunity for both our community members to have extended hours during the week and employee s to have a little bit of extended weekend, so -- we still have another public hearing, though, at 6:00. De Weerd: Yes. Milam: We are not making a decision right now. De Weerd: No. No. Any other comments? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Meridian City Council Meeting Agenda October 15, 2019 – Page 16 of 294 Meridian City Council Work Session October 8, 2019 Page 14 of 22 Palmer: I think I probably said it last time, but I -- I just really struggled with the fact that we would have a weekday where at 1:00 p.m. you can't conduct business with your city and, in fact, if it's 1:00 p.m. you have to wait until Monday. It's crazy to me. But we do a lot of crazy things in this room. What's one more. De Weerd: Okay. Well, we will go ahead and hear this on the 6:00 o'clock regular scheduled agenda and let's see if we have testimony. Okay. Thank you. B. Public Hearing for Hands Free Driving Ordinance De Weerd: The next item is Item 6-B, a public hearing for hands free driving ordinance. The chief is here. I know he has presented information a couple of times. We did put out a poll, a hands free ordinance poll on our NextDoor as well. The question is -- was should drivers be allowed to hold handheld devices while driving in Meridian. We also noted that their impact input would be provided to the Meridian City Council for consideration as they determine this ordinance and there -- in your packet was a number of comments that we received as well. On the acceptance that it should be illegal 74 percent agree that it should be legal and 25 percent said that it should continue to be allowed. There were 553 votes. And I am sorry, I didn't note that there were 117 votes on the previous one. So, we did get a number of comments and, again, those are part of your packets. So, I would ask if you have any questions before I asked Mr. Clerk if there is any signed up. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Madam Mayor, Members of the Council, I just wanted to add one more comment. There are two draft ordinances in your packets. One has a fixed penalty and one has a graduated penalty. You had discussed both options and wanted to see what that would look like. The fixed penalty is a 25 dollar fine. What I based that on -- that is what the state currently is defined for texting and writing. So, it's the exact same penalty. The graduated penalty was what was proposed last legislative session that did not get passed by the House and Senate, but that was the penalties that they were proposing, other than the moving violation. So, the moving violation was added as, again, a discussion point. It doesn't have to be included unless you want that, but that's the difference between those two ordinances, why one has the fixed and what it was based on and one has a graduated penalty and what it was based on. De Weerd: And, again, Mr. Nary, this would be an infraction, not a misdemeanor. Nary: Yes, Madam Mayor, Members of the Council, it is an infraction. De Weerd: Okay. Milam: Madam Mayor? Meridian City Council Meeting Agenda October 15, 2019 – Page 17 of 294 Meridian City Council Work Session October 8, 2019 Page 15 of 22 De Weerd: Mrs. Milam. Milam: Also, Bill, the fee is in an addition to court costs; is that correct? Nary: Madam Mayor, Members of the Council, Council Member Milam, yes. So, the fine is about -- is 25 dollars in the fixed one. The penalty -- the costs that are attached to an infraction is about 60 or so. Sixty-five dollars. So, you add another 65 on top of that. De Weerd: So, it would be about 90 dollars for -- Nary: Correct. Milam: Thank you. De Weerd: Mr. Clerk. Johnson: Madam Mayor, there are four persons signed in. Two wishing to testify. And first is Alan Maslac. I apologize if I said that incorrectly. De Weerd: Alan, thank you for joining us. If you will, please, state your name and address for the record. Maslac: My name, as previously stated, is Alan Maslac. It isn't often pronounced so precisely and correctly as what you have just done, so I appreciate that. And, I'm sorry, Madam Mayor, what was the second thing you wanted? De Weerd: Give your address. Maslac: My address is 4028 North Donovan Way in Meridian. De Weerd: Thank you. Maslac: I would like to begin my testimony in a somewhat frivolous manner in order to make a -- what I think is a very important point. I don't know how many in the Council here and Mayor have ever taken the time when you were maybe a few years younger than we all are right now to learn to juggle. It 's one of those things that kids often do, they get one of those little canisters of tennis balls and they practice with those or you can buy little sandbags, you know, the little juggling kit and learn to juggle with that and if you get fairly good at it after a while you may decide to learn how to juggle other things and if you get really good and decide you want to maybe be a street buster or work in a circus or whatever, you start doing dangerous things like sabers or the clubs with flames at the end of it and there you go juggling along. So, you're practicing at home and you're getting really really good at it and you're juggling like crazy and all of a sudden your phone rings. Now, I'm going to leave it to your imagination whether you or anybody else would stop juggling to answer the phone, keep juggling and don't answer the phone or work, or keep juggling and answer the phone. Now, I'm sure you all get the -- the relevance of the Meridian City Council Meeting Agenda October 15, 2019 – Page 18 of 294 Meridian City Council Work Session October 8, 2019 Page 16 of 22 analogy, but I'm sure there is somebody in here that will say, ah, but, Alan, you juggle with two hands. You can drive with one hand. To which I would reply that is not true. If you have ever seen a really good juggler they will juggle plates or something like that with one hand and, then, have rings spinning around with the other hand and they are completely doing the juggling with one hand. Now, how do they do that? They practice. They do it over and over and over again until they can do it without thinking. Now, let's shift gears a little bit. Human beings, which is to encompass all of us, we do things like tying our shoes or brushing our teeth and we don't think about it. We don't give two thoughts to it, because of what? Repetition. You do it over and over and over again and after a while you just do it without thinking just like the juggler does. After a while he doesn't have to think about it, he just does it. Now, let's consider driving for a moment. Okay. When you drive -- and I will bet you none of us has thought about it -- and I really never thought about it until I wanted to prepare this presentation, but when you drive you actually encompass more senses and faculties and capabilities than you do with literally anything else you do in your life. You use your ears. You use your eyes. You use your hands. You use your feet. And most importantly you use your brain. And when you are driving you are literally constantly -- it's not a hyperbole or an overstatement to say that you are constantly making minute adjustments and tweaks to everything you are doing with your eyes, your ears, your hands and your feet and you're using your brain to do that. De Weerd: Alan? I'm sorry, I didn't tell you, there is a three minute time limit. Maslac: I'm sorry, I thought it was five. De Weerd: So, if you can summarize and -- Maslac: I will summarize. De Weerd: I apologize. Maslac: No apology necessary. I thought it was five minutes. I'm sorry. So, you encapsulate all of these things with dexterity through repetition , but when you're answering a phone now you have broken up the repetition. Now you are doing something that you don't normally do or you don't normally do often enough to have reliable skill and what I would like to submit to the Council and to the Mayor is that without that skill you run a risk every time you use your -- one of your free hands to do anything, other than have your hands in the -- remember the 10:00 and 2:00 you were all taught when you learn how to drive? When you're not maintaining that you are now throwing things open to chance that that minute thing that you may have to change you no longer can change or change in the time necessary to avoid an accident or mishap and that is what I would like the Council and the Mayor to consider when considering the ordinance. Thank you so much for your time and attention. De Weerd: Thank you. Johnson: Madam Mayor, next is Shaun Wardle. Meridian City Council Meeting Agenda October 15, 2019 – Page 19 of 294 Meridian City Council Work Session October 8, 2019 Page 17 of 22 Wardle: Madam Mayor, Members of the Council, Shaun Wardle. 2239 East Greiner Street in Meridian. And thank you, Alan, for a great presentation and being here to talk about this important issue in our community. I'm concerned about distracted driving and as traffic increases it really becomes magnified in our -- in our city and so I would like to be here to talk about supporting the ordinance and Mr. Nary has a question about a graduated scale versus a fixed fine, so I believe that a graduated scale will be more effective. There are certain members of our community that need just a little more education than some of our other members and so I think that that would hel p with that and I'm here to offer my support. De Weerd: Thank you. Council, any questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: So, Mr. Wardle, what do you say in response to those that -- that talk of the individual liberty. It's -- I'm inside my car, whether I listened to Abba or answer a phone call is my own personal business and the city has no -- no role in controlling what happens in my Nissan Sentra. Wardle: So, to answer that question I would say that the city is responsible for the safety of its residents and those that pass through our community on the streets and to that measure it is important that we have -- and our officers have all of the tools necessary to create those safe environments and one of the other q uestions that I hear is, you know, why isn't this just a state issue and I believe it should be a state issue, but I believe that Meridian should take a leadership role in this valley. We are most affected, in my opinion, by traffic and the congestion that happens along the interstates and our arterials and so for us to take a stand and for us to put this ordinance into place will allow us not just to educate Meridian citizens, but those that pass through on their way to and from. De Weerd: Thank you. Johnson: There were no additional sign-ins. De Weerd: Okay. Is there anyone else who would like to provide testimony? Yes, please. We did have four sign-in, but only two said, yes, I want to provide testimony. But that doesn't exclude you. We are appreciative that you are here. If you will, please, state your name and address. C.Maslac: All right. Council and Mayor, my name is Catherine Maslac. I live at 4028 North Donovan Way in Meridian. De Weerd: Thank you. Meridian City Council Meeting Agenda October 15, 2019 – Page 20 of 294 Meridian City Council Work Session October 8, 2019 Page 18 of 22 C.Maslac: And I am thinking that this is really a no brainer. People should not be on their phones while driving. Shouldn't be doing anything besides driving. And it is a responsibility for the safety of the citizens you give up your personal car spa ce rights when you get on the road in the public. Personally, my brother-in-law was hit in a crosswalk last month and the driver admitted that she was looking at her map on her phone to try and find someplace. He is okay in that the reason he -- he was walking with a cane was that he had knee surgery and now that has to be redone, but that is -- that's the most serious. It was not a fatal incident, but it's just another example of even just looking over brief -- I mean the radio is the same problem, but I agree that nobody should be on their phone in their hands while driving. Thank you. De Weerd: Thank you. We appreciate you joining us. Is there any other testimony? We won't count this as testimony. We want -- we want the chief's comments. Lavey: So, Madam Mayor and Council, I know that I spoke on this two weeks ago and I won't rehash what I brought up then and I will just make myself available to any questions that come up. I do have a comment to Mr. Borton's question and he knows this already, but driving has always been a privilege, not a right to drive on the public roadways in the state of Idaho. So, that means that we as a public entity can decide what goes on on those roads and what doesn't. Interesting, last week I spent four days in Hailey, Sun Valley, Ketchum and why I bring those up is because they have a hands free ordinance and, surprisingly, I survived without being on my phone, as did everybody else. It was refreshing to actually see people actually driving and not on their phones. Now, they don't have as much traffic as we do, but they have a lot of foot traffic there and so it is really nice to see that the drivers were actually paying attention. A couple comments I just want to bring up. The NextDoor unofficial survey, 74 percent, like the Mayor said, I went and read every single comment on there. You have the people that don't support it for the normal reasons. Government intrusion. There is already laws in place. I don't want change. None of those were new to me. But I did see two themes I want to comment on and the first theme was this is a state legislature issue, not a City of Meridian issue and for that I agree. But the state legislature has failed to act numerous years and we still have the authority as a city to enact our own ordinances and so I believe that is something that we should do until such a time that the state legislat ure decides to enact. I -- I -- it's coming. Whether it's next year, two years from now, three years from now, it's coming. The other theme that I read was common sense. They talk about it's common sense to not be on your phone while you're driving and I absolutely agree. However, we have been waiting for common sense to kick in and it hasn't, but it isn't just with hands free, that's why we have laws. That's why we have DUI laws. That's why we have speeding laws. That's why we have running red light laws. Because common sense does not make us do the right thing, sometimes there has to be a consequence and that consequence -- consequence has to sting. We want that consequence to be something in a monetary value, not in the value of human life. There is talk about a fixed penalty, which -- or a graduated penalty and in the end it doesn't matter to us what -- what Council decides, we will deal with whatever, but the graduated penalty is harder for us to enforce. There is laws in place for a couple of DU -- or not DUI, driving while -- driving without privileges insurance that have graduated penalties, but we have a hard time determining in the field Meridian City Council Meeting Agenda October 15, 2019 – Page 21 of 294 Meridian City Council Work Session October 8, 2019 Page 19 of 22 whether this is first offense, second offense, third offense and oftentimes people are getting away with first offense over and over again. It just makes more work on our part. The other question I had was does the city ordinance have points assigned and does it -- a city ordinance have -- show up on the driving history and I asked a legal opinion today and, unfortunately, I got one yes and one no. So, I don't know the answer to that, but looking at the responses I got is that a city ordinance most likely will not have any points, because the points have already been decided upon by ITD and the violation of a city ordinance would not show up on a driving history. So , there is no way for us to tell if this is their second offense, third offense or fourth offense. So, we support the fixed penalty. I don't know if I support the 25 dollars and that's -- and I will tell you why. There is some talk amongst you all right now that a 25 dollar fee is inadequate to get someone's attention for loose dogs. If we think 25 dollars is an appropriate fee for an infraction for loose dogs, I sure would hope that we would think that hands free driving violation would be much higher than 25 dollars. I would submit to you that the appropriate penalty would be what a standard infraction is for the state of Idaho for the sake of consistency, which is 90 dollars, and I have reached out to all of you, I have talked to all of you, I have listened to all of you and I know that until you vote I don't know how you are going to vote , but I do know that generally three of you support it, two of you are on the fence and one of you is opposed. I would just like to say to you that Meridian has an awesome opportunity to be the leader in the Treasure Valley to do something that is going to support public safety and, hopefully, that's the catalyst that's necessary to not only get our neighboring communities to rally with us -- I mentioned before four have heard me and are kind of watching us, but, hopefully, it will get the message to the state that instead of having inconsistent laws amongst all these cities that they need to do what 's right and have a state law. With that I just urge you to consider this and support it if you can and I will stand for any questions now and, then, also be here this evening for the second public hearing -- or the continuation public hearing and if anybody has anything that is brought up I can sure answer them or answer those questions that might come up then, too. Thank you. De Weerd: Thank you, chief. Council, any questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Chief, on the fine amount, like any other ordinance, if we said, for example, it's 90 dollars for each violation, in the normal course we would be tracking data on violations of frequency and we wouldn't be prevented down the road from changing the punishment to something else that might fit the data that we find. Do you agree with that? Lavey: Madam Mayor, Councilman Borton, that's the unique thing about it being our ordinance, we can do whatever we want and we can do it quickly. So, if we find something is -- is not working or is too harsh, we can sure -- sure change that. We have done that on parking ordinances where we thought that a higher penalty is appropriate and , then, we start looking at it and start working it, you realize, no, maybe it should be a little less. Meridian City Council Meeting Agenda October 15, 2019 – Page 22 of 294 Meridian City Council Work Session October 8, 2019 Page 20 of 22 What I will tell you is that this isn't about it be ing a moneymaker and that -- and I have said this before -- is if -- if we can get compliance and not write a single ticket we have won. So, whatever we think that penalty is that -- that is going to make people think twice -- because, frankly, what I will tell you is that if -- if I wanted to take the risk and there is no points on my record and it was only 25 dollars, I would take the risk. I would take the risk and pay the 25 dollars and move on. I'm sure that -- I'm not here to advocate that I would do that, but that's the thing that -- that we are going to be dealing with is people are going to say it's 25 bucks, I don't want to give the city 25 dollars, but I will if it's not going to affect my insurance and they do not realize that there is court costs that's attached to that, too, and that kind of surprises them and that hurts, but something for you to think about. It is up to you to decide what is appropriate or not. But I think one fixed cost is probably more appropriate than a graduated, but we can sure try that if you want. Borton: Madam Mayor. To follow up to that. So, if the recommendation is fixed cost 90 dollars, plus court costs for each violation, what is the recommendation on the effective date? Lavey: Madam Mayor, Councilman Borton -- and I discussed this with our traffic unit today and I have a couple thoughts, but they are not -- they are not solid, they are definitely flexible. I can't answer that completely, because it all depends on when this would go into effect. I'm assuming that if we follow the standard procedures it would be three weeks of readings, publishing in the paper, and probably 30 days to go into effect or something like that. So, I would say -- I was thinking originally the first of the year, but I think at least 60 days would be appropriate and we can sure make that longer and Council can sure give me direction on if they want it even longer than that and I would like to point out, too -- I forgot that -- is that when I was visiting those cities that have hands free ordinances they have signs that are out to educate the public. One of them is with words, hands free ordinance. One of them is with an emoji of a head with a phone up to their ear with line through it. Hadn't seen that one yet, so it really caught -- it caused me to look at it and go what are they trying to say and , then, I realized what they were saying, because we just don't see it. So, if we are going to put signs up here we need time for that. I would suggest a -- a mega social media campaign. I would suggest notifications in our water bills, utility bills, and I would do a media blitz and that is going to take us a while. So, I'm flexible on what the Council would think is appropriate, but it's not going to be immediate. De Weerd: And I think, too, when we did the texting while driving as a local ordinance we had the first month as writing warnings as a way to start -- maybe a soft -- a soft launch. Lavey: Yeah. Madam Mayor, you are correct. I think it was about 90 days and that's where you would have the ability to actually pull people over and educated them for it. You just wouldn't write them for it. And we can agree amongst all of us what we think is -- is appropriate for that. De Weerd: Okay. Other question? Meridian City Council Meeting Agenda October 15, 2019 – Page 23 of 294 Meridian City Council Work Session October 8, 2019 Page 21 of 22 Lavey: Thank you. De Weerd: Thank you. Okay. Well -- so, we will revisit this at our regular meeting. Item 7: Executive Session per Idaho State Code 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated De Weerd: Item 7 is Executive Session per Idaho State Code. Do I have a motion? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Move we go into Executive Session pursuant to Idaho State Code 74-206(1)(f). Milam: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION: (5:36 p.m. to 5:59 p.m.) De Weerd: I would entertain a motion to come out of Executive Session. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Move we come out of Executive Session. Milam: Second. De Weerd: I have a motion and a second to come out of Executive Session. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Meridian City Council Meeting Agenda October 15, 2019 – Page 24 of 294 Meridian City Council Work Session October 8, 2019 Page 22 of 22 De Weerd: Do I have a motion to adjourn our work session? Borton: Madam Mayor, I move we adjourn. Little Roberts: Second. De Weerd: I have a motion and a second to adjourn our work session. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5:59 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) C) S ca L9 MAYO Y-D-E-WEERD DATEAPPROVED �eD AUGUST 0QP! ATTEST) oeQ �s / /� 2 ,(ily of _ CHRIS J6 1TY C `E'11�` 1DAH0 SEAL LjQ/rEDAH IDIZ IAN! - CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 3 A Item Title: Approve Minutes of September 24, 2019 City Council Regular Meeting Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.A . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Approve M inutes of S eptember 24, 2019 City Council Regular M eeting AT TAC HM E NT S: Description Type Upload D ate Minutes Cover Memo 9/30/2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 3 of 253 Meridian City Council September 24, 2019 Page 49 of 49 Little Roberts: Second. De Weerd: All in favor? MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Do I have a motion to adjourn? Cavener: So moved. Little Roberts: Second. De Weerd: All in favor? MOTION CARRIED: FIVE AYES. ONE ABSENT. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 8:51 P.M. (AUDIO RECODING ON FILE OF THESE PROCEEDINGS) MAYOR T 10 i 8 i 201 � DATE APPROVED ATTEST' O�QOap,TE0 AV 0 CH Si - LE E IDI ANS. 4 �CAHp m SEAL TRE (�Q/jEDAHO IDIZ IAN.,+ - CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 3 B Item Title: Approve Minutes of October 1, 2019 City Council Work Session Meeting Notes: M'� I TEM SHEET C ouncil Agenda I tem - 3.B . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Approve M inutes of O ctober 1, 2019 C ity C ouncil Wor k S ession AT TAC HM E NT S: Description Type Upload D ate Minutes Minutes 10/4/2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 53 of 253 Meridian City Council Work Session October 1, 2019 Page 18 of 18 MOTION CARRIED: ALLAYES. De Weerd: Do I have a motion to adjourn? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Move we adjourn our work session. Cavener: Second. De Weerd: I have a motion and a second to adjourn our work session. All those in favor say aye. All ayes. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 5:59 P.M. (AUDIO FILE OF THESE PROCEEDINGS) 10 i 8 i 2DI9 MAYOR !Y DE WEERD DATE APPROVED ATTEST: °°_e°RATEoq�GGu 01v of CHRIS JO O - '` ` 1ll1ANr m /OAHO SEAL O�t1e 7REPls � c IDIAN*,---- if,IZ CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 3 C Item Title: Approve Minutes of October 1, 2019 City Council Regular Meeting Meeting Notes: 9 I TEM SHEET C ouncil Agenda I tem - 3.C. Presenter: Estimated Time f or P resentation: 0 Title of I tem - Approve M inutes of O ctober 1, 2019 C ity C ouncil Regular M eeting AT TAC HM E NT S: Description Type Upload D ate Minutes Minutes 10/4/2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 72 of 253 Meridian City Council October 1, 2019 Page 41 of 42 the valley location, but it is hard to plan for cars and growth that we have nothing to do with that drive through our community, because we -- our strategy in the Comprehensive Plan is to collect that traffic, give them a to destination and start that net job growth that we reported on last week that starts to capture those as well and, certainly, I think it is -- it is a good discussion to have and we could maybe set that up for a discussion in November or after the Comprehensive Plan or maybe for the new elected officials. I don't know. Let -- I will talk with Councilman Borton about that and -- and where that makes sense. Cavener: Great. De Weerd: It is an important conversation, because it is high on everyone's mind. Cavener: Great. Great. Thanks, Madam Mayor. De Weerd: And I have proposed a wall, but no one will fund it. Still moving for that wall. Okay. Anyway, if there is nothing further I would entertain a motion to adjourn. Cavener: Move we adjourn. De Weerd: And I have a motion. Do I have a second? Palmer: Second. De Weerd: I have a second. All those in favor say aye. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 8:19 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 6 l`� 40 / `J / /�h) _O I q MAYOR T DE WEERD DATE APPROVED .,ORP`TED A—,, - ATTEST: z (kv.r p w CHRI N - m #oAN "�2 SEAL E IDIAN*,-----IZ CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 3 D Item Title: Butte Fence Water Main Easement Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.D. Presenter: Estimated Time f or P resentation: 0 Title of I tem - B utte Fence Water M ain Easement AT TAC HM E NT S: Description Type Upload D ate E asement Cover Memo 10/2/2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 114 of 253 Project Name (Subdivision): Water Main EasementNumber: Identify this Easement by sequential number if Project contains more than one Water Main easement. ADA COUNTY RECORDER Phil McGrane 2019-098002 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 10/09/2019 12:18 PM CITY OF MERIDIAN, IDAHO NO FEE t See Instructions for additional information). WATER MAIN EASEMENT THIS Easement Agreement, made this day of , 20 -ft between L ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee") WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with -their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to than existent prior to undertaking such repairs and maintenance. However; Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become "part of, or lie within the boundaries of any Water Main Easement Version 05/31/19 Meridian City Council Meeting Agenda October 8, 2019 — Page 115 of 253 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 8 , 2 0 1 9 – P a g e 1 1 6 o f 2 5 3 GRANTEE: CITY OF MERIDIAN STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on ID -8-20 1(date) by Tammy de Weerd and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Cleric, respectively. CHARL WAY - �� � �Y10 COMMISSION #67390 Notary Signature NOTARY PUBLIC My Commission Expires: STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 Water Main Easement Version 05/31/19 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 8 , 2 0 1 9 – P a g e 1 1 8 o f 2 5 3 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 8 , 2 0 1 9 – P a g e 1 1 9 o f 2 5 3 EIDIAN?0I DAH- CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 3 E Item Title: Findings of Fact, Conclusions of Law for Millbrae Subdivision (H- 2019-0066) By WHPacific Inc., Located at 4888 and 4920 W. Cherry Ln. Meeting Notes: 9 I TEM SHEET C ouncil Agenda I tem - 3.E . Presenter: Estimated Time f or P resentation: 0 Title of I tem - F indings of F act, C onclusions of L aw for M illbrae S ubdivision (H-2019-0066) by WHPacific, Inc., Located at 4888 and 4920 W. C herry L n. AT TAC HM E NT S: Description Type Upload D ate F indings Findings/Orders 10/1/2019 E xhibit A E xhibit 10/1/2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 120 of 253 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0066 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Annexation & Zoning of 8.79 Acres of Land with an R-8 Zoning District; and Preliminary Plat Consisting of Forty-one (41) Single-Family Residential Building Lots and Five (5) Common Lots, by WHPacific, Inc. Case No(s). H-2019-0066 For the City Council Hearing Date of: September 3, 2019 and September 24, 2019 (Approval on September 24, 2019) (Findings on October 8, 2019) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of September 3, 2019, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of September 3, 2019, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of September 3, 2019, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of September 3, 2019, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. Meridian City Council Meeting Agenda October 8, 2019 – Page 121 of 253 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0066 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of September 3, 2019, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for Annexation & Zoning and Preliminary Plat is hereby approved per the provisions in the Staff Report for the hearing date of September 3, 2019, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the Meridian City Council Meeting Agenda October 8, 2019 – Page 122 of 253 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0066 - 3 - agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of September 3, 2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 123 of 253 By action of the City Council at its regular meeting held on the9� day of 2019. COUNCIL PRESIDENT JOE BORTON VOTED COUNCIL VICE PRESIDENT LUKE CAVENER VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER TY PALMER VOTED COUNCIL MEMBER TREG BERNT VOTED A P COUNCIL MEMBER GENESIS MILAM VOTED MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Mayor TaZ:!d eerd Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: hw Dated: 3 - M - 90 City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0066 - 4 - EXHIBIT A Page 1 HEARING DATE: 9/3/2019 TO: Mayor & City Council FROM: Kevin Holmes, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0066 Millbrae Subdivision LOCATION: 4888 and 4920 W. Cherry Lane, in the SE ¼ of the SE ¼ of Section 4, Township 3N., Range 1W. I. PROJECT DESCRIPTION Annexation & zoning of 8.79 acres of land with an R-8 zoning district and preliminary plat consisting of 41 building lots and 5 common lots. Note: At the July 18, 2019 Planning and Zoning Commission meeting, the Commission instructed the applicant to work with the owner of the neighboring property to the west to determine an appropriate location of the stub street to their property. As a result of those discussions, the stub street has shifted farther to the south (see Exhibit B). The total number of buildable and common lots remains the same as the original submittal. Staff has reviewed the change and deemed it in compliance with Meridian City Code. ACHD has also reviewed the revised plat and approved the relocation of the stub street via email but has not submitted a revised staff report to the City. Because the revised plat was submitted after the P/Z hearing, several conditions of approval must be amended to coincide with the proposed change. Staff’s recommended changes to the conditions of approval are provide in Section VI. below. STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda October 8, 2019 – Page 125 of 253 EXHIBIT A Page 2 II. SUMMARY OF REPORT A. Project Summary B. Community Metrics Description Details Page Ada County Highway District 34 • Staff report (yes/no) Yes • Requires ACHD Commission Action (yes/no) No Access (Arterial/Collectors/State Hwy/Local)(Existing and Proposed) One (1) access proposed via N. Black Cat Rd. (arterial) Traffic Level of Service Stub Street/Interconnectivity/Cross Access One (1) local street (W. White Birch St.) stubbed to the parcel to the west (parcel No. S1204449100) Existing Road Network Existing Arterial Sidewalks / Buffers No existing sidewalk along N. Black Cat Rd. or W. Cherry Ln. – 10-foot multi-use pathway required along both Proposed Road Improvements Distance to nearest City Park (+ size) Fuller Park: +/- .75 miles Fire Service 28 • Distance to Fire Station ~1.6 miles from Fire Station No. 2 • Fire Response Time 3 minutes (under ideal conditions) • Resource Reliability 81% (does not meet target goal of 85% or greater) • Risk Identification 2=residential with hazards. Current resources would not be adequate to supply service to this proposed project. Risk factors may include the potential for water rescue as there is a pond shown on the plat. Meridian Fire Department does not have a water rescue team and mutual aid from another Description Details Acreage 8.79 Future Land Use Designation LDR (3 or less du/acre) Proposed Future Land Use Designation Request for “step up” in density to MDR (medium density residential – 3 to 8 units/acre) without a change to FLUM Existing Land Use Rural residential/agricultural Proposed Land Use(s) SFR Current Zoning RUT Proposed Zoning R-8 Lots (# and type; bldg/common) 46 (41 bldg./5 common) Number of Residential Units (type of units) 41 SFR Density (gross & net) 4.7 du/acre gross; 7.4 du/acre net Open Space (acres, total [%] / buffer / qualified) 1.01 acres, 11.5% qualified open space Amenities Children’s play structure, picnic shelter, multi-use pathway and seating areas Physical Features (waterways, hazards, flood plain, hillside) N/A Neighborhood meeting date; # of attendees: May 6, 2019; 7 attendees History (previous approvals) N/A Meridian City Council Meeting Agenda October 8, 2019 – Page 126 of 253 EXHIBIT A Page 3 Description Details Page department may be needed. Other hazards may be found once the development is completed.) • Accessibility Project meets all required access, road widths and turnarounds. The subdivision will be limited to 30 building lots until the secondary access is completed. • Special/resource needs Project will not require an aerial device. In the event of a hazmat event, there will need to be mutual aid required for the development. In the event of a structure fire an additional truck company will be required. This will require additional time delays as they are not available in the city. • Water Supply 1000 gal./minute for 1 hour required • Other Resources Police Service 31 • Distance to Police Station ~5 miles • Police Response Time 4-5 minutes (+/- 1 minute higher than average response time in Meridian) • Calls for Service Between 4/1/2018-3/31/2019 PD responded to 154 calls for service within a mile of the proposed development. • % of calls for service split by priority See PD comments in Section VIII. D • Accessibility No issues with access to the proposed site. • Specialty/resource needs No additional resources required. • Crimes 28 • Crashes 3 West Ada School District 34 • Distance (elem, ms, hs) Ponderosa Elementary: +/- 1.7 miles Meridian Middle School: +/- 2.6 miles Meridian High School: +/- 2.4 miles • Capacity of Schools Ponderosa Elementary: 650 students Meridian Middle School: 1,250 students Meridian High School: 2,400 students • # of Students Enrolled Chaparral Elementary: 660 students Meridian Middle School: 1,172 students Meridian High School: 1,913 students Wastewater • Distance to Sewer Services 0 Ft. • Sewer Shed North Black Cat Trunkshed • Estimated Project Sewer ERU’s See application • WRRF Declining Balance 13.69 • Project Consistent with WW Master Plan/Facility Plan Yes • Impacts/Concerns Flow Commitment for Parcel has been updated (6,273 gpm total flow; 185 gpd Infiltration flow). Water • Distance to Water Services 0 Ft. • Pressure Zone 1 • Estimated Project Water ERU’s See application • Water Quality Concerns None Meridian City Council Meeting Agenda October 8, 2019 – Page 127 of 253 EXHIBIT A Page 4 Description Details Page • Project Consistent with Water Master Plan Yes • Impacts/Concerns Applicant to extend water main north in Puma Ave to connect with water main in White Birch St (assuming they snapped the water main to the centerline instead of water line in White Birch). Show water in White Birch connect to existing water in Black Cat (currently shows connecting to sewer, again probably just snapping to the wrong line in CAD). C. Project Area Maps Future Land Use Map Aerial Map Zoning Map Planned Development Map Meridian City Council Meeting Agenda October 8, 2019 – Page 128 of 253 EXHIBIT A Page 5 III. APPLICANT INFORMATION A. Applicant/Representative: Jane Suggs, WHPacific, Inc. 2141 W. Airport Way, Suite 104 Boise, ID 83705 B. Owners: Sandy Law 4888 W. Cherry Lane Meridian, ID 83642 Kent and Nancy Bleak 4920 W. Cherry Lane Meridian, ID 83642 IV. NOTICING Planning & Zoning Posting Date City Council Posting Date Newspaper Notification 6/28/2019 8/16/2019 Radius notification mailed to properties within 300 feet 6/25/2019 8/13/2019 Applicant posting 7/8/2019 8/23/2019 Nextdoor posting 6/25/2019 8/13/2019 V. STAFF ANALYSIS The proposed annexation area is contiguous to City annexed property to the north, south, and east and is within the Area of City Impact Boundary. A legal description for the annexation area is included in Section VII.A. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of annexation with the provisions included in Section VIII. A. Future Land Use Map Designation (https://www.meridiancity.org/compplan) Low Density Residential (LDR) – LDR designated areas allow for the development of single- family homes on large lots where urban services are provided. Uses may include single-family homes at gross densities of three (3) dwelling units or less per acre. The Applicant requests a “step up” in density to MDR (Medium Density Residential) without an amendment to the Future Land Use Map (FLUM). The MDR designation allows smaller lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre. The applicant is proposing 41 building lots and five (5) common lots. The gross density of the proposed development is 4.7 units per acre. In residential areas, the Comprehensive Plan provides for other densities to be considered without requiring an amendment to the FLUM; however, the density can only be changed one “step” (i.e. from low to medium, not low to high). The gross density of the proposed development is 4.7 units per acre which is 1.7 units per acre more than allowed in the LDR Meridian City Council Meeting Agenda October 8, 2019 – Page 129 of 253 EXHIBIT A Page 6 designation. Additionally, the soon to be adopted Comprehensive Plan update has modified the area in which the subject site is proposed to be medium density residential. Staff is amenable to the request as it is only a slight increase, is consistent with surrounding subdivisions (Burlingame Subdivision to the north and west was granted the step-up), and is supported by the pending Comprehensive Plan update. B. Comprehensive Plan Policies (https://www.meridiancity.org/compplan): Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property (staff analysis in italics): • “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) City services are available to be extended by the developer to the proposed lots with development in accord with UDC 11-3A-21. • “Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets).” (3.03.02O) The applicant proposes to stub a local street to the west for future extension should the property to the west redevelop. • “Protect existing residential properties from incompatible land use development on adjacent parcels.” (3.06.01F) Staff finds that the existing single-family residential properties to the northwest, south, and east, as well as the church to the north and Montessori school to the west, are compatible with the proposed single-family residential development. • “Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D) The proposed development includes one (1) access via an arterial street (N. Black Cat Rd.), and provides a stub street to the west for future redevelopment; another possible access to an arterial road (W. Cherry Ln.) is not proposed. • “Require usable open space to be incorporated into new residential subdivision plats.” (3.07.02A) The proposed development includes an approximately 28,736 square foot centrally located common area lot with a children’s playground area, picnic area and large open vegetative space for general use. • “Consistent with the Transportation and Land Use Integration Plan, require all new residential neighborhoods to provide sidewalks, curb and gutters, and complete streets.” (3.07.02B) The applicant has proposed a public roadway extending throughout the proposed development and stubbed to the west with five-foot attached sidewalks to increase vehicular and pedestrian connectivity within the proposed development and to a potential future development to the west. C. Existing Structures/Site Improvements: There is one (1) existing home on this site that is not going to be removed and is located on proposed Lot 1, Block 2. The structure proposed to remain is required to meet the setbacks of the R-8 zoning district; any additions to the lot will be subject to R-8 zoning district dimensional standards. The applicant has submitted an exhibit depicting the existing home complying with Meridian City Council Meeting Agenda October 8, 2019 – Page 130 of 253 EXHIBIT A Page 7 required R-8 dimensional standards within its proposed lot on the preliminary plat (see exhibit VII.E.) Any remaining structures aside from the home on Lot 1, Block 2 shall be removed prior to signature on the final plat by the City Engineer. D. Proposed Use Analysis: The applicant proposes to construct 41 single-family detached dwellings with one (1) existing home to remain at the northwest portion of the site (Lot 1, Block 2), with five (5) common lots. Single-family detached dwellings are listed as a principally permitted use in the R-8 zoning district per UDC Table 11-2A-2. E. Dimensional Standards (UDC 11-2): This development is subject to the R-8 zoning district dimensional standards in UDC Table 11- 2A-6 (see below). Buildable lots range in size from approximately 4,400 square feet to approximately 9,715 square feet, with an average lot size of 5,542 square feet, in accord with the UDC standard of 4,000 square feet per dwelling unit. F. Access (UDC 11-3A-3, 11-3H-4): One (1) access is proposed via N. Black Cat Rd., an arterial street; a stub street (W. White Birch Dr.) is proposed to the property to the west (parcel # S1204449100) for future extension should redevelopment occur. Meridian City Council Meeting Agenda October 8, 2019 – Page 131 of 253 EXHIBIT A Page 8 The proposed access is consistent with Comprehensive Plan action item #3.06.02D and UDC 11- 3A-3 which restricts access points on arterial streets; only one (1) access is proposed via the arterial street (N. Black Cat Rd.) and local street access is proposed to the property to the west. G. Parking (UDC 11-3C): Off-street parking is required to be provided for single-family dwellings based on the number of bedrooms per unit (i.e. 2, 3 and 4 bedroom units require 4 per dwelling unit with at least 2 in an enclosed garage, other spaces may be enclosed or a minimum 10’ x 20’ parking pad) in accord with the standards listed in UDC Table 11-3C-6. Two- and three-car garages are proposed with parking pads in front of the garages in accord with UDC standards. H. Pathways ( UDC 11-3A-8): Two (2) segments of the City’s multi-use pathway system are required adjacent to N. Black Cat Rd. and adjacent to W. Cherry Ln. in accord with the Pathways Master Plan and the Comprehensive Plan (action item #5.03.01A). The current plat and landscape plan shall be modified to include the 10-foot multi-use pathway in lieu of the five-foot detached sidewalk shown. Additionally, a 14-foot wide public pedestrian easement is required to be submitted to the Planning Division for the pathway (coordinate details with Kim Warren, Park’s Dept. 208-888-3579). I. Sidewalks (UDC 11-3A-17): Sidewalks are required to be provided with development in accord with the standards listed in UDC 11-3A-17. A five-foot attached sidewalk is proposed along the proposed public roads throughout the subdivision, in accord with UDC standards. A five-foot detached sidewalk is currently proposed along N. Black Cat Rd. and W. Cherry Ln.; the applicant shall revise the plat and landscape plan to depict the City’s ten-foot multi-use pathway in accord with the Pathways Master Plan and Comprehensive Plan. Coordination will also be required with ACHD to ensure the plans approved by ACHD includes the 10-foot wide multi-use pathways as required by the City. J. Landscaping (UDC 11-3B): The applicant has proposed to construct a 25-foot wide landscape buffer adjacent to W. Cherry Lane and N. Black Cat Rd., located outside of the approximately 50-foot right-of-way (ROW) for the expansion of both arterial roadways. There is approximately 5-15 additional feet that shall be improved with grass along N. Black Cat Rd. and W. Cherry Ln., until ACHD purchases it for the widening of each road. The future ROW along N. Black Cat Rd. and W. Cherry Ln. shall be improved with vegetative groundcover with a 10-foot gravel shoulder permitted, per the standards in UDC 11-3B-7C.5. Common open space areas are required to be landscaped in accord with the standards listed in UDC 11-3G-3E as proposed. The current landscape plan depicts stormwater detention within the proposed central open space lot. The applicant shall redesign their stormwater drainage system to allow for more usable open space in compliance with UDC 11-3G-3E. Stormwater swales shall be designed in accord with the standards in UDC 11-3B-11. Prior to the Commission hearing, the applicant should provide a detail of the swales to ensure there is adequate open space for residents to recreate. Mitigation is required for all existing healthy trees 4” caliper or greater that are removed from the site with equal replacement of the total calipers lost on site up to an amount of 100% replacement in accord with UDC 11-3B-10C.5. The applicant shall coordinate with the City Arborist, Elroy Huff, to confirm mitigation requirements. Meridian City Council Meeting Agenda October 8, 2019 – Page 132 of 253 EXHIBIT A Page 9 K. Qualified Open Space (UDC 11-3G): A minimum of 10% (.88 acres) qualified open space is required; a total of 1.01 acres (or approximately 11.5 %) is proposed consisting of an approximately 23,000 square foot centrally located open space, a micropathway connecting north to south, and. an open water pond. The open space exhibit shows the entirety (7,190 square feet) of Lot 5, Block 1 as qualified open space; the lot includes an access pathway that does not qualify as open space. The qualified open space exhibit shall be modified to reflect UDC standards and the applicant shall demonstrate that the minimum 10% is still met. As mentioned in item J above, the applicant should redesign the stormwater swales to allow for more usable open space. L. Qualified Site Amenities (UDC 11-3G): A minimum of one (1) qualified site amenity is required; the applicant has proposed amenities from each of the three (3) categories (i.e. quality of life, recreation, and pedestrian or bicycle circulation system) as follows: a children’s play structure, segment of the multi-use pathway, and a micropathway. With the final plat application, the applicant shall submit a detail of the children’s play equipment. Staff finds that the emergency access lane located on Lot 8, Block 2 has the potential to be utilized as a micropathway should the design be revised. The access is currently depicted as a 20- foot wide asphalt drive with four-foot solid fencing on either side. The aesthetics of the access would be improved if the lot was landscaped to the standards of a micropathway, UDC 11-3B-12. In addition, this would also allow the applicant to count the lot towards the development’s qualified open space. Lot 8, Block 2 shall be widened to a total width of 30-feet. Five-feet of landscaping shall be added to either side in accord with the pathway landscaping standards of UDC 11-3B-12. The applicant shall also coordinate with the Meridian Fire Department on any specific design requirements. M. Open Water Ponds (11-3G-3B.8) An irrigation pond is proposed on Lot 5, Block 1. Aesthetically designed open water ponds may comprise up to 25% of a required open space area. The proposed pond currently measures at approximately 27% (2,400 square feet of the 8,800 square foot lot) and shall be modified to reflect UDC standards. All ponds with a permanent water level are required to have recirculated water and be maintained such that it doesn’t become a mosquito breeding ground. N. Pressurized Irrigation System (UDC 11-3A-15): An underground pressurized irrigation (PI) system is required to be provided for each lot within the development. The current proposal depicts the PI pump station within a common lot (Lot 5, Block 1). O. Storm Drainage (UDC 11-3A-18): An adequate storm drainage system is required in all developments in accord with the City’s adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18. P. Fencing (UDC 11-3A-6, 11-3A-7): Fencing is proposed within the development as depicted on the landscape plan. Six-foot tall closed vision fencing is proposed at the rear of building lots along the perimeter of the subdivision and adjacent to an existing church and subdivision to the north and Montessori school to the west. Four-foot solid vinyl fencing is proposed along the emergency access to W. Cherry Lane and to the common lots in the subdivision, in compliance with UDC standards. Meridian City Council Meeting Agenda October 8, 2019 – Page 133 of 253 EXHIBIT A Page 10 Q. Building Elevations (UDC 11-3A-19 | Architectural Standards Manual): Conceptual building elevations were submitted for the future homes within this development. Building materials consist of stucco, hardy plank and board-and-batten siding with some stone accents (see Exhibit VII.F). Because the rear and/or sides of two-story homes will be highly visible from the arterial streets (W. Cherry Ln. and N. Black Cat Rd.), staff recommends articulation is incorporated through changes in two(2) or more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. VI. DECISION A. Staff: The legal description submitted with the annexation application shows the boundaries of the property contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The proposed gross density (4.7 units/acre) of the subdivision is slightly higher that that desired in LDR designated areas; however the applicant’s request for a “step up” in density is consistent with pending Comprehensive Plan FLUM changes and is consistent with existing subdivisions in the area. Common open space and site amenities are centrally located within the development and meet the minimum required standards. For these reasons, staff recommends approval of the proposed “step up” in density and the AZ and PP applications with the requirement of a Development Agreement per the provisions in Section VIII. B. Commission: The Meridian Planning and Zoning Commission heard these items on July 18, 2019. At the public hearing, the Commission moved to recommend approval of the subject AZ and PP requests. 1. Summary of Commission public hearing: a. In favor: Jane Suggs, applicant’s representative; Michael Pearson b. In opposition: none c. Commenting: William McEwen d. Written testimony: none e. Staff presenting application: Kevin Holmes f. Other Staff commenting: Bill Parsons; Caleb Hood 2. Key issues of public testimony: a. Increase of traffic at intersection of N. Black Cat Rd. and W. Cherry Ln. b. Lack of outreach by developer to property owner directly to the west. Meridian City Council Meeting Agenda October 8, 2019 – Page 134 of 253 EXHIBIT A Page 11 3. Key issues of discussion by Commission: a. Timing of ACHD improvements to nearby roads. b. Concern over requested “step-up” in density from R-4 to R-8. c. Fencing around the open irrigation pond located at the north end of subject property, Lot 5, Block 1. d. How access would function off N. Black Cat Rd. e. Future connection between proposed stub street (W. White Birch St.) to existing stub street in Burlingame Subdivision to the west. f. ACHD and the applicant entering into a cooperative development agreement for the intersection improvements. 4. Commission changes to Staff recommendation: a. Add condition that the applicant works with the neighboring property owner (Mr. McEwen) to the west to discuss the location of the stub street to his property. The applicant shall report to staff the results of the discussion prior to City Council. b. Add condition that the applicant work with staff to include safety measures around the irrigation pond located on the north end of the property, Lot 5, Block 1. 5. Outstanding issues for City Council: a. The Commission directed the applicant to work with the neighbor to the west to discuss the best location of the stub street. These discussions were held and the applicant has submitted a revised plat (Exhibit B) which moved the stub street farther to the south. After reviewing the revised plat staff recommends changes to the conditions of approval as follows: 1. DA provision 1b. and condition of approval No. 5: replace the reference to Block 2 and replace with Block 1; and 2. Modify condition of approval No. 4: The landscape plan included in Section VII.C shall be revised in accord with the plat, dated July 28, 2019, prior to Final Plat submittal as follows: 3. Incorporate revised conditions of approval from ACHD. C. The Meridian City Council heard these items on September 3, 2019 and September 24, 2019. At the September 24, 2019 public hearing, the Council moved to approve the subject AZ and PP requests. 1. Summary of the City Council public hearing: a. In favor: Jane Suggs, Applicant’s Representative; Bradley Law; April Peterson; Pamela Rodgers; Kent Blake b. In opposition: Denise LaFever c. Commenting: William McEwan d. Written testimony: None e. Staff presenting application: Kevin Holmes f. Other Staff commenting on application: Joe Bongiorno 2. Key issue(s) of public testimony: a. Addition of left hand turn lane on N. Black Cat Rd. b. “Step-up” in density. c. Open space enough for the development. d. The need for additional housing units for sale and rental. 3. Key issue(s) of discussion by City Council: a. Applicant’s request for a “step-up” in density and if it is appropriate while the draft Comprehensive Plan is being discussed. b. If the development provides enough open space and amenities. Meridian City Council Meeting Agenda October 8, 2019 – Page 135 of 253 EXHIBIT A Page 12 c. If there are too many homes for City services, broader discussion on this topic. 4. City Council change(s) to Commission recommendation: a. Council added the condition to include aeration and mosquito abatement measures with the construction of the irrigation pond located along the norther boundary of the property. b. Council approved the Applicant’s request for a “step-up” in density to allow for the R-8 zoning designation. Meridian City Council Meeting Agenda October 8, 2019 – Page 136 of 253 EXHIBIT A Page 13 VII. EXHIBITS A. Annexation and Zoning Legal Description and Exhibit Map Meridian City Council Meeting Agenda October 8, 2019 – Page 137 of 253 EXHIBIT A Page 14 Meridian City Council Meeting Agenda October 8, 2019 – Page 138 of 253 EXHIBIT A Page 15 Meridian City Council Meeting Agenda October 8, 2019 – Page 139 of 253 EXHIBIT A Page 16 Meridian City Council Meeting Agenda October 8, 2019 – Page 140 of 253 EXHIBIT A Page 17 B. Preliminary Plat (dated: 5/21/2019, revised 7/15/2019, revised 7/28/2019) Meridian City Council Meeting Agenda October 8, 2019 – Page 141 of 253 EXHIBIT A Page 18 C. Landscape Plan (date: 5/10/2019) Meridian City Council Meeting Agenda October 8, 2019 – Page 142 of 253 EXHIBIT A Page 19 Meridian City Council Meeting Agenda October 8, 2019 – Page 143 of 253 EXHIBIT A Page 20 D. Qualified Open Space Exhibit (7/17/2019) No longer included in open space calculations Emergency access revised to meet open space requirements, included in calculations Meridian City Council Meeting Agenda October 8, 2019 – Page 144 of 253 EXHIBIT A Page 21 E. Existing Home Exhibit Meridian City Council Meeting Agenda October 8, 2019 – Page 145 of 253 EXHIBIT A Page 22 F. Building Elevations Meridian City Council Meeting Agenda October 8, 2019 – Page 146 of 253 EXHIBIT A Page 23 Meridian City Council Meeting Agenda October 8, 2019 – Page 147 of 253 EXHIBIT A Page 24 VIII. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. A Development Agreement (DA) is required as a provision of annexation of this property. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting the annexation. The DA shall, at minimum, incorporate the following provisions: a. Future development of this site shall be generally consistent with the preliminary plat, landscape plan and building elevations included in Section VII and the provisions contained herein. b. The existing home proposed to be retained on Lot 1, Block 2 shall hook up to City water and sewer service within 60 days of it becoming available as set forth in UDC 9-1-4 and 9-4-8. The street address of this home will change as a result of this development. c. The rear and/or sides of two-story homes on Lot 11, Block 1 and Lots 7, 9-22, Block 2 that are visible from the arterial street (W. Cherry Ln. and N. Black Cat Rd.) are required to incorporate articulation through changes in two (2) or more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the public street. Single-story structures are exempt from this requirement. 2. The applicant shall work with the neighboring property owner (Mr. McEwen) to the west to discuss the location of the stub street to his property and potential future cross-access. The applicant shall report back to staff the results of the discussion prior to City Council. 3. The preliminary plat included in Section VII.B, is approved as shown. shall be revised as follows: a. Depict the City’s ten-foot multi-use pathway and record a public use easement adjacent to N. Black Cat Rd. and W. Cherry Ln. in accord with the Pathways Master Plan and Comprehensive Plan. b. Lot 8, Block 2 shall be widened to a total width of 30-feet, with five-feet of landscaping on either side of the emergency access in accord with the pathway landscaping standards of UDC 11-3B-12. Meridian City Council Meeting Agenda October 8, 2019 – Page 148 of 253 EXHIBIT A Page 25 4. The landscape plan included in Section VII.C shall be revised prior to Final Plat submittal as follows: a. Modify the proposed pond to comprise a maximum of 25% of Lot 5, Block 1 in accord with UDC 11-3G-38. All ponds with a permanent water level are required to have recirculated water and be maintained such that it does not become a mosquito breeding ground in accord with UDC 11-3G-3B.8. b. Modify the stormwater drainage system to allow for more useable open space in compliance with UDC 11-3G-3E. Stormwater swales shall be designed in accord with the standards in UDC 11-3B-11. Prior to the Commission hearing, the applicant should provide a detail of the swales to ensure there is adequate open space for residents to recreate. c. Depict the City’s ten-foot multi-use pathway and record a public use easement adjacent to N. Black Cat Rd. and W. Cherry Ln. in accord with the Pathways Master Plan and Comprehensive Plan. d. Modify the emergency access to include five-feet of landscaping on either side in accord with UDC 11-3B-12. e. The applicant shall coordinate removal of any existing trees with the City Arborist, Elroy Huff, at 208-888-3579 and include a tree mitigation plan with the final plat application. f. With the submittal of the final plat application, the applicant shall provide a detail of the proposed children’s play structure. g. Add four-foot vinyl fencing and an access gate to restrict access to the open irrigation pond located on Lot 5, Block. 5. Any remaining structures outside of Lot 1, Block 2 should be removed prior to signature on the final plat by the City Engineer. 6. Comply with all bulk, use, and development standards of the R-8 zoning district listed in UDC Table 11-2A-5. 7. Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11- 3A-15, UDC 11-3B-6 and MCC 9-1-28. 8. Comply with the sidewalk standards as set forth in UDC 11-3A-17. 9. Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 10. Construct storm water integration facilities that meet the standards as set forth in UDC 11- 3B-11C. 11. Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3, including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements, blocks, street buffers, and mailbox placement. 12. Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. Meridian City Council Meeting Agenda October 8, 2019 – Page 149 of 253 EXHIBIT A Page 26 13. The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14. 14. All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11-3G-3F1. 15. The project is subject to all current City of Meridian ordinances. 16. The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 17. The applicant shall have an ongoing obligation to maintain all pathways. 18. The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. 19. The applicant, property owner, and/or managing body shall have an ongoing obligation to maintain all landscaping and constructed features within the clear vision triangle consistent with the standards in UDC 11-3A-3. 20. No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 21. The applicant shall complete all improvements related to public life, safety, and health as set forth in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with UDC 11-5C-3C. 22. The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C2. 23. The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension as set forth in UDC 11-6B-7. 24. Upon installation of the landscaping and prior to inspection by Planning Division staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1 A street light plan will need to be included in the final plat application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 1.2 The street address of the existing home that is to remain will be changed as part of the development process. 1.3 Applicant to extend water north in Puma Ave to connect with water main in White Birch Street (assuming they snapped the water main to the centerline instead of water line in White Birch). Show water in White Birch connect to existing water main in Black Cat (currently shows connecting to sewer, again probably just snapping to the wrong line in Meridian City Council Meeting Agenda October 8, 2019 – Page 150 of 253 EXHIBIT A Page 27 CAD). An 8-inch diameter water main shall also be required through Lot 8, Block 2 to connect the development to the existing water main in W. Cherry Lane. 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year- round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. Meridian City Council Meeting Agenda October 8, 2019 – Page 151 of 253 EXHIBIT A Page 28 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for Meridian City Council Meeting Agenda October 8, 2019 – Page 152 of 253 EXHIBIT A Page 29 surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. Meridian City Council Meeting Agenda October 8, 2019 – Page 153 of 253 EXHIBIT A Page 30 C. FIRE DEPARTMENT http://weblink.meridiancity.org/WebLink8/0/doc/173143/Page1.aspx Meridian City Council Meeting Agenda October 8, 2019 – Page 154 of 253 EXHIBIT A Page 31 Meridian City Council Meeting Agenda October 8, 2019 – Page 155 of 253 EXHIBIT A Page 32 Meridian City Council Meeting Agenda October 8, 2019 – Page 156 of 253 EXHIBIT A Page 33 D. POLICE DEPARTMENT http://weblink.meridiancity.org/WebLink8/0/doc/173982/Page1.aspx Meridian City Council Meeting Agenda October 8, 2019 – Page 157 of 253 EXHIBIT A Page 34 Meridian City Council Meeting Agenda October 8, 2019 – Page 158 of 253 EXHIBIT A Page 35 E. SETTLERS IRRIGATION DISTRICT http://weblink.meridiancity.org/WebLink8/0/doc/172934/Page1.aspx F. NAMPA MERIDIAN IRRIGATION DISTRICT (NMID) http://weblink.meridiancity.org/WebLink8/0/doc/173963/Page1.aspx Meridian City Council Meeting Agenda October 8, 2019 – Page 159 of 253 EXHIBIT A Page 36 G. ADA COUNTY HIGHWAY DISTRICT (ACHD) http://weblink.meridiancity.org/WebLink8/0/doc/174253/Page1.aspx H. IDAHO TRANSPORTATION DEPARTMENT (ITD) http://weblink.meridiancity.org/WebLink8/0/doc/173131/Page1.aspx I. WEST ADA SCHOOL DISTRICT (WASD) http://weblink.meridiancity.org/WebLink8/0/doc/174251/Page1.aspx J. DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) http://weblink.meridiancity.org/WebLink8/0/doc/173153/Page1.aspx K. CENTRAL DISTRICT HEALTH DEPARTMENT (CDHD) http://weblink.meridiancity.org/WebLink8/0/doc/173894/Page1.aspx Meridian City Council Meeting Agenda October 8, 2019 – Page 160 of 253 EXHIBIT A Page 37 IX. FINDINGS A. Annexation and/or Rezone Findings (UDC 11-5B-3.E) Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation, the Council shall make the following findings: 1. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Applicant proposes to annex and zone 8.79 acres of land for the development of single- family detached homes at a gross density of 4.7 units per acre. The Commission finds that the proposed map amendment complies with the provisions of the Comprehensive Plan if a “step up” in density is approved by the City Council as requested by the Applicant. (see Section VII above for more information). 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Commission finds that the proposed map amendment to the R-8 zoning district is consistent with the purpose statement for the residential districts as detailed in Section VIII above. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Commission finds that the proposed map amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the developer. Staff recommends that the Commission and Council consider any oral or written testimony that may be provided when determining this finding. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Commission finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services within the City. 5. The annexation is in the best of interest of the City. The Commission finds annexing the subject 8.79 acre property is in the best interest of the City if the development complies with the development agreement provisions and conditions of approval in this report. B. Preliminary Plat Findings (UDC 11-6B-6) In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; (Ord. 08-1372, 7-8-2008, eff. 7-8-2008); The Commission finds that the proposed plat is in conformance with the Comprehensive plan if the development complies with the development agreement provisions and conditions of approval in this report. (Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information.) Meridian City Council Meeting Agenda October 8, 2019 – Page 161 of 253 EXHIBIT A Page 38 2. Public services are available or can be made available and are adequate to accommodate the proposed development; The Commission finds that public services are available and are adequate to serve the proposed development. (See Section VIII.B of the Staff Report for more details from public service providers.) 3. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, the Commission finds that the subdivision will not require the expenditure of capital improvement funds. 4. There is public financial capability of supporting services for the proposed development; Based on comments from public service providers (i.e., Police, Fire, ACHD, etc.) in Section VIII, the Commission finds there is public financial capability of supporting services for the proposed development. (See Section VIII for more detail.) 5. The development will not be detrimental to the public health, safety or general welfare; and The Commission is not aware of any health, safety, or environmental problems associated with the platting of this property that should be brought to the Council’s attention. ACHD and ITD considers road safety issues in their analysis. The Commission recommends that the Council consider any public testimony that may be presented when determining whether or not the proposed subdivision may cause health, safety or environmental problems. 6. The development preserves significant natural, scenic or historic features. The Commission is unaware of any significant natural, scenic or historic features that exist on this site that need to be preserved. Meridian City Council Meeting Agenda October 8, 2019 – Page 162 of 253 C/rE IDIAN,----IZ, CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 3 F Item Title: Approval of Task Order 11027 To Keller Associates For Well 18 Water Treatment Facility Design for the Not -to - Exceed Amount of $222,635.00 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.F. Presenter: Estimated Time f or P resentation: 0.00 Title of I tem - Approval of Task Order 11027 to K eller Associates for Well 18 Water T reatment F acility D esign for the Not-to-E xceed Amount of $222,635.00 AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 10/3/2019 Requisition Cover Memo 10/3/2019 Contract C hecklist Cover Memo 10/3/2019 B udget R eport Cover Memo 10/3/2019 Task Order 11027 Cover Memo 10/3/2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 163 of 253 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 8 , 2 0 1 9 – P a g e 1 6 4 o f 2 5 3 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 3490 - Water Construction Projects 60 - Enterprise Fund From 10/1/2019 Through 9/30/2020 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 96118 WELL 18 CONSTRUCTION 800,000.04 0.00 800,000.04 100.00% Total Capital Outlay 800,000.04 0.00 800,000.04 100.00% TOTAL EXPENDITURES 800,000.04 0.00 800,000.04 100.00% Date: 10/2/19 04:03:47 PM Page: 1Meridian City Council Meeting Agenda October 8, 2019 – Page 165 of 253 TASK ORDER NO. 11027 Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND KELLER ASSOCIATES (ENGINEER) This Task Order is made this Pday of October 2019 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by KELLER ASSOCIATES, hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (category 1d) between the above mentioned parties dated October 1, 2017. The Project Name for this Task Order is as follows: CITY OF MERIDIAN Well 18 Water Treatment Facility — Design PROJECT UNDERSTANDING The City intends to construct a new water treatment facility at the existing Well 18 site. The project will include the demolition of the existing well building, construction of a new CMU building to house the well pump and new pressure treatment vessel with associated facilities. The City intends to utilize a greensand (or similar technology) system for treating approximately 1,800 gallons per minute (gpm) from Well 18. The Engineer will perform the following tasks for the Well 18 Water Treatment Facility: • Task 1 — Project Management and Administration • Task 2 — Pilot Test Support • Task 3 — Public Meetings and Outreach • Task 4 — Water Treatment Equipment Procurement Package • Task 5 — Bidding Assistance for Water Treatment Equipment Procurement • Task 6 — Survey and Mapping • Task 7 — Preliminary Engineering Report • Task 8 — Final Design • Task 9 — Bidding Assistance • Task 10 —Agency Coordination and Permitting Task Order 11027 Well 18 Water Treatment Page 1 of 9 Keller Associates M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 8 , 2 0 1 9 – P a g e 1 6 7 o f 2 5 3 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 8 , 2 0 1 9 – P a g e 1 6 8 o f 2 5 3 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 8 , 2 0 1 9 – P a g e 1 6 9 o f 2 5 3 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 8 , 2 0 1 9 – P a g e 1 7 0 o f 2 5 3 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 8 , 2 0 1 9 – P a g e 1 7 1 o f 2 5 3 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 8 , 2 0 1 9 – P a g e 1 7 2 o f 2 5 3 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 8 , 2 0 1 9 – P a g e 1 7 3 o f 2 5 3 CITY OF MERIDIAN BY: Dated: 10-B-2019 City Project Manager: Dean Stacey Task Order 11027 Well 18 Water Treatment Keller Associates KELLER ASSOCIATES, INC. BY: pJw- /lAfthtl RLep,&oe, ?Ruv10^L Dated: W /3 /2ol4 Page 9 of 9 EIiDIAP , � N?DAHO -- CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 3 G Item Title: Approval of Purchase Order #20-0022 To Oxarc, Inc. For FY20 Sodium Hypochlorite chemicals for the Not -to -Exceed amount of $105,000.00 Meeting Notes: 9 . I TEM SHEET C ouncil Agenda I tem - 3.G. Presenter: Estimated Time f or P resentation: 0.00 Title of I tem - Approval of P urchase O rder #20-0022 to Oxarc, Inc. for F Y 20 Sodium Hypochlorite chemicals for the Not-to-E xceed amount of $105,000.00 AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 10/3/2019 B udget R eport Cover Memo 10/3/2019 Requisition Cover Memo 10/3/2019 Unsigned P O# 20-0022 Cover Memo 10/3/2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 175 of 253 Page 1 Memo To: Chris Johnson, City Clerk From: Keith Watts, Purchasing Manager CC: Dennis Teller; Travis Kissire Date: 10/02/19 Re: October 8th City Council Meeting Agenda Item The Purchasing Department, on behalf of the Water Department, respectfully requests that the following item be placed on the October 8th City Council Consent Agenda for Council’s consideration. Approval of Purchase Order #20-0022 to Oxarc, Inc. for FY20 Sodium Hypochlorite chemicals for the Not-to-Exceed amount of $105,000.00 Recommended Council Action: Approval of Purchase Order #20-0022 for the Not-to-Exceed amount of $105,000.00 as well as authorize Purchasing Manager to sign the Purchase Order for the Not-To-Exceed amount of $105,000.00 for FY20. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda October 8, 2019 – Page 176 of 253 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev & Exp Report - Shanee 60 - Enterprise Fund 3430 - Water - Production From 10/1/2019 Through 9/20/2020 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of OPERATING COSTS 52015 Chemicals 110,000.04 0.00 110,000.04 100.00% Total OPERATING COSTS 110,000.04 0.00 110,000.04 100.00% TOTAL EXPENDITURES 110,000.04 0.00 110,000.04 100.00% Date: 9/26/19 11:41:25 AM Page: 1Meridian City Council Meeting Agenda October 8, 2019 – Page 177 of 253 Z _Q 0 � 1.�1_ W 2 LL O U v3: 0 0 O z 4 O 0 � • co 0 O O N .- `O L � r� N E� 69 69 69 69 69 69 u) b9 64 T) m Cl • � W Wi ' • r (_z9 w V W 1 • LO L a a • r' I- o N N w L U-) LO a z ° 0 4 Z 00 M • r LO U) O W r (�) LL, ❑ 010 (D (D O O a c o � o0 a 0 w s 4 � 3 Z o • • � .� !U � ►--i Of = 1�1 Q m w oV W • c wi o` W 0 -0 4 �� (� uj O (n Q ZZ E u.3 Y U(A W W W •� w 04 �' O IL F- u. Z Meridian City Council Meeting Agenda October 8, 2019 – Page 179 of 253 EIDIADAHO NC-- CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 3 H Item Title: Approval of Purchase Order #20-0035 To DMH Enterprises For FY20 Plumbing Plan Review and Inspection Services for the Not -to -Exceed amount of $295,988.04 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.H. Presenter: Estimated Time f or P resentation: 0.00 Title of I tem - Approval of P urchase O rder #20-0035 to D M H Enterprises for F Y 20 Plumbing Plan Review and Inspection S ervices for the Not-to-E xceed amount of $295,988.04 AT TAC HM E NT S: Description Type Upload D ate Requisition Cover Memo 10/3/2019 B udget R eport Cover Memo 10/3/2019 Memo to Council Cover Memo 10/4/2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 180 of 253 z D ry W :E LL 0 � t u / § \\ t J n g "T & > ° a k 3 / / 2 m / f / (D / 00 �) \ j ® / § a e ± \ / J , O , ,00 00 . � 0) 2 N � , / ma9mmm+9_6p� z - �ƒ 0� R « w _ _ \ k.' ® ® �/ $ . _ \ ` ) o ± - ,® LL: C) / .\ (If k \ \LO t g/ LL & \ \ . ¥ .j- § u \ ƒ , .\ a z ƒ s � % , / |c �g903 r 4: e �o E g z CL 5 N ®« CL w >- _ k Q . \ ) IH c r-/ , . z '0 k / . 7 L @ \ \ 0 LU . J ƒ LU (L / 2 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 1940 - Building Department 01 - General Fund From 10/1/2019 Through 9/30/2020 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of OPERATING COSTS 55204 Plumbing Inspections 295,988.04 0.00 295,988.04 100.00% Total OPERATING COSTS 295,988.04 0.00 295,988.04 100.00% TOTAL EXPENDITURES 295,988.04 0.00 295,988.04 100.00% Date: 10/3/19 02:26:06 PM Page: 1Meridian City Council Meeting Agenda October 8, 2019 – Page 182 of 253 Page 1 Memo To: Chris Johnson, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Brent Bjornson; Keith Watts Date: 10/03/19 Re: October 8th City Council Meeting Agenda Item The Purchasing Department, on behalf of the Building Department, respectfully requests that the following item be placed on the October 8th City Council Consent Agenda for Council’s consideration. Approval of Purchase Order #20-0035 to DMH Enterprises for FY20 Plumbing Plan Review and Inspection Services for the Not-to-Exceed amount of $295,988.04. Recommended Council Action: Approval of Purchase Order #20-0035 for the Not-to-Exceed amount of $295,988.04 as well as authorize Purchasing Manager to sign the Purchase Order for the Not-To-Exceed amount of $295,988.04 for FY20. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda October 8, 2019 – Page 183 of 253 EIDIAN0 I DAH ?- CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 3 I Item Title: Approval of Purchase Order #20-0036 To GeoTek, Inc. For FY20 Commercial and Residential Building Inspections for the Not -to -Exceed amount of $53,145.00 Meeting Notes: c✓ I TEM SHEET C ouncil Agenda I tem - 3.I . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Approval of P urchase O rder #20-0036 to GeoTek, I NC . for F Y 20 C ommercial & Residential B uilding Inspections for the Not-to-E xceed amount of $53,145.00 AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 10/4/2019 P urchase Order B ackup Material 10/4/2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 184 of 253 Page 1 Memo To: Chris Johnson, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Brent Bjornson; Keith Watts Date: 10/03/19 Re: October 8th City Council Meeting Agenda Item The Purchasing Department, on behalf of the Building Department, respectfully requests that the following item be placed on the October 8th City Council Consent Agenda for Council’s consideration. Approval of Purchase Order #20-0036 to GeoTek, INC. for FY20 Commercial & Residential Building Inspections for the Not-to-Exceed amount of $53,145.00. Recommended Council Action: Approval of Purchase Order #20-0036 for the Not-to-Exceed amount of $53,145.00 as well as authorize Purchasing Manager to sign the Purchase Order for the Not-To-Exceed amount of $53,145.00 for FY20. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda October 8, 2019 – Page 185 of 253 IDIAN Purchase Order Attention: Brent Bjornson 101312019 20-0036 CITY OF MERIDIAN 33 EAST BROADWAY AVE. MERIDIAN,TD 83642 (208) 888-4433 Vendor Address: GEOTEK, INC. 320 E. CORPORATE DR., SUITE 3OO MERIDIAN, ID 83642 Billing Address: Shipping Address: Attn: Finance 33 E Broadway Ave Meridian, lD 83642 33 E Broadway Ave Suite 102 Meridian, lD 83642 Shipping Method: FOB: Contractor Destination Pre-Paid Description Unit Quantity Unit Price Total 20-0036 FY20 Commercial & Residential Bldg lnspections Dollar 53't45.00 1.00 53,145.00 Purchase Order Total:$s3,145.00 Purchasing Manager:, Special lnstructions PO to GeoTek MA 10927 dated7l17118. Council approved 1018119 Not-to-Exceed $53,145.00 for FY20 services 01-1940-55201 Ticket#36616 IDAHO Meridian City Council Meeting Agenda October 8, 2019 – Page 186 of 253 C�irE IDIAN*,-----IZ �J CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 3 J Item Title: Termination of Well Site Lease Agreement - Well 29 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.J . Presenter: Estimated Time f or P resentation: 1 minute Title of I tem - Termination of Well S ite L ease Agreement - Well 29 Well Lot 29 at O aks Wes t S ubdivis ion has been platted and is no w in C ity owners hip. T he c o ntinuation of the lease agreement is no longer nec es s ary. AT TAC HM E NT S: Description Type Upload D ate Termination of Well S ite L ease A greement f or Well 29 A greements / C ontracts 10/3/2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 187 of 253 ADA COUNTY RECORDER Phil McGrane 2019-098003 BOISE IDAHO Pgs=2 BONNIE OBERBILLIG 10/09/2019 12:18 PM CITY OF MERIDIAN, IDAHO NO FEE RECORDING REQUESTED BYAND WHEN RECORDED RETURN TO: City Clerk City of Meridian 33 E Broadway Avenue Meridian, ID 83642 WHEREAS, by agreement dated May 13, 2014 and recorded as Instrument Number 114036598 of the records of Ada County, State of Idaho, New Oaks LLC (predecessor in interest to Brookfield Holdings (Hayden 11) LLC) (Lessor) and the City of Meridian ("Lessee") agreed to lease certain real property to Lessee for the purpose of constructing a municipal water well on what has been platted as Lot 06, Block 1, Oaks West Subdivision No 01, Ada County Idaho (the "Well Lot"). WHEREAS, the well has been constructed, is operational, and the Well Lot is now in the ownership of the City of Meridian. WHEREAS, the parties no longer desire to continue the lease. NOW, THEREFORE, in consideration of the premises, the Parties do hereby terminate the Well Site Lease Agreement pursuant to Article 5 of the Agreement. The parties agree that all obligations under the Agreement have been performed and that no payments are due to either party. IN WITNESS WHEREOF, the Parties have caused these presents to be executed by its proper officers there -unto duly authorized this / L day of September, 2019, LESSOR LESSEE ow"WOT0,1111 • STATE OF NEW YORK ss County of On this -[2_!� day of September, 2019, before me, a Notary Public, personally appeared Andrew Brausa, identified to me to be a Senior Vice President of Brookfield Holdings (Hayden II) LLC, who executed the instrument of behalf of said LLC, and acknowledged to me that such LLC executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) Notary Public for 14ftho Nek-t lb�k, Residing at: Commission expires: BRIAN B KO -----Notary Public -State of New York No. 01K06371841 Oualified in New York County STATE OF IDAHO } Commission Expires 03/05/2022 ss County of Ada ) 0 Comer On this up"111 day ofrr, 2019 before me, a Notary Public, personally appeared Tammy de Weerd and Chris Johnson, know or identified to me to be the Mayor and Clerk, respectively, of the Lessee of Meridian, who executed the instrument of behalf of said Lessee, and acknowledged to me that such Lessee executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) CHARENE WAY M SSION #6 390 COM NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3128122 OhWL W Lkk�� Notary Public fo I aho , Residing at:j an Commission expires: 2 a, E IDIAN-*,-- CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 3 K Item Title: Resolution 19-2167: A Resolution for the Adoption of Citywide Fee Changes Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.K . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Resolution 19-2167: A Resolution for the Adoption of C itywide F ee Changes T his res o lutio n inc ludes fees that were ap p ro ved b y counc il ho wever they were not inc lud ed on the res o lutio n passed o n 9/24/2019. T here were a handful of fees that were not includ ed on the citywid e fee res o lution of 9/24/2019. T hese fees were no t inc luded b ecaus e they were bo th under the 5% requirement and they represent a d ec reas e in the fee amo unt. AT TAC HM E NT S: Description Type Upload D ate Resolution adopting citywide fee schedule updates Resolution 10/4/2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 190 of 253 CITY OF MERIDIAN BY THE CITY COUNCIL: RESOLUTION NO. � q - 21 LO l BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER A RESOLUTION ADOPTING CHANGING FEES; AUTHORIZING CITY DEPARTMENTS TO COLLECT SUCH FEES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, certain fees charged by the City of Meridian are changing, as set forth in Exhibit A hereto; WHEREAS, such changes are not subject to Idaho Code section 63-1311A; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the fees set forth in ExhibitA are hereby adopted. Section 2. That the various departments of the City of Meridian are hereby authorized to implement and carry out the collection of fees set forth in Exhibit A. 2019. Section 3. That this Resolution shall be in full force and effect on October 8, 2019. ADOPTED by the City Council of the City of Meridian, Idaho, this 8th day of October, APPROVED by the Mayor of the City of Meridian, Idaho, this 8th day of October, 2019. APPROVED: Tammy QOaATED AUGG ATTEST: z° % _ • eP s �, /�� C'iry of (1Qw ANO Clerk% SEAL Mayor ADOPTION OF FY20 CITYWIDE FEE SCHEDULE PAGE 1 ADOPTION OF FY20 CITYWIDE FEE SCHEDULE PAGE 2 EXHIBIT A Meridian City Council Meeting Agenda October 8, 2019 – Page 192 of 253 (�/��E IDIIZAN�- CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 3 L Item Title: AP Invoices for Payment - 10/9/19 - $459,435.29 Meeting Notes: 9 I TEM SHEET C ouncil Agenda I tem - 3.L . Presenter: Estimated Time f or P resentation: 0 Title of I tem - AP Invoices for P ayment - 10/9/19 - $459,435.29 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment - 10/9/19 - $459,435.29 Cover Memo 10/3/2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 193 of 253 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A-1 STAMP & MABEL'S LABELS name badges for MPR staff & Commission - qty 4 40.00 01 General Fund ADA COUNTY PROSECUTOR DR16-7638 asset forfeiture 15% to County 1,819.65 01 General Fund ALERTSENSE INC AlertSense Core AlertSense Critical Connect (Internal), Reci 2,495.00 01 General Fund AMERICAN SOC LANDSCAPE ARCHITE ASLA member dues for K Warren 11/1/19-10/31/20 455.00 01 General Fund APEX INTEGRATED SECURITY SOLUTIONS MT15 and MT11 Card Readers Equipment 1,377.84 01 General Fund ASAY DIRT WORKS, LLC Weed Abatement DR# 6365 750.00 01 General Fund ASAY DIRT WORKS, LLC Weed Abatement NE 4th E Washington DR19-6297 637.50 01 General Fund BARK BLOWERS 19-0404 purchase & install playground bark - qty 296 yds 14,800.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maintenance Pole #40465c 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maintenance Pole #40466 196.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maintenance Pole #51446c 45.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maintenance Pole #51744c 291.50 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maintenance Pole #51745c 40.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maintenance Pole #51747c 316.60 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maintenance Pole #51748c 172.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maintenance Pole #51749c 45.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maintenance Pole #51841c 45.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Streetlight Maintenance Pole #51842c 40.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.Streetlight Maint FY19 Pole #51750c 45.00 01 General Fund BOISE VAL ECONOMIC PARTNERSHIP 10-1/19-3/31/20 BVEP dues 5,000.00 01 General Fund BRICON, INC concrete work at Fuller Park 9,850.00 01 General Fund BRIGHT IDEAS LIGHTING COMPANY Kleiner Park shop light repairs 195.00 01 General Fund BRIGHT IDEAS LIGHTING COMPANY replace electrical outlet at Champion Park 92.00 01 General Fund BSN SPORTS, INC.basketballs - qty 5 262.32 01 General Fund BSN SPORTS, INC.volleyballs - qty 5 169.93 01 General Fund CARQUEST AUTO PARTS credit on freight reference invoice 7273-242854 (10.49) 01 General Fund CARQUEST AUTO PARTS CWP 16-2013 Wiper Blade-20 33.48 01 General Fund CARQUEST AUTO PARTS power trim edger v-belt - qty 1 14.68 01 General Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 09/2019 775.61 01 General Fund CHRISTIE BOUCHER Per Diem Boucher Oregon Fire in tiggard OR 10/15-10/18 213.50 01 General Fund CURTIS CLEAN SWEEP INC Parking Lot Sweeping and Detailing 186.23 01 General Fund CURTIS CLEAN SWEEP INC PD Admin Pkg Lot Sweep 168.91 01 General Fund CURTIS CLEAN SWEEP INC PSTC Parking Lot Sweep 9/18/19 168.31 01 General Fund D & B SUPPLY chain for swings at all parks - qty 15 32.85 01 General Fund D & B SUPPLY Dog Food for K9 Dory 47.99 01 General Fund GALL'S INC.New Hire Gear, Concealment Holsters 137.58 Date: 10/3/19 02:04:16 PM Page: 1Meridian City Council Meeting Agenda October 8, 2019 – Page 194 of 253 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund GALL'S INC.New Hire Gear, Ear Protection 146.25 01 General Fund GALL'S INC.New Hire Gear, Safety Glasses 360.00 01 General Fund GLOCK, INC.Duty Firearms 5,382.00 01 General Fund HOME DEPOT CREDIT SERVICES 220/ Hose & nozzle, Shop supplies, Sta. 2 42.95 01 General Fund IDAHO POWER Fire Department Power - Sept 2019 2,726.59 01 General Fund IDAHO PRESS-TRIBUNE 2019 Fall Activity Guide publication x 29,000 4,468.91 01 General Fund IDAHO PRESS-TRIBUNE Amending City Code 13-2-9; Ord # 19-1851 ejection from city 72.31 01 General Fund INSTANT ARMOR INC Ballistic Blanket System for patrol tag#11196 8,679.53 01 General Fund INTERIOR SYSTEMS, INC.Fix Hole in Wall of Interview Room DR#19-4966 621.00 01 General Fund JENSEN BELTS ASSOC 19-0303 Five Mile Pathway Trailhub design at Ten Mile Rd 2,674.00 01 General Fund JENSEN BELTS ASSOC design Pine Avenue Pathway Rest Area 1,132.00 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP 19-0209 Credit memo for overcharge (91.66) 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP 19-0209 Fire Alarm monitoring for August2019 368.33 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP 19-0209 fire alarm monitoring September2019 368.37 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP Fire Alarm fire safety center March 2019 4.50 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP Mar19 fire alarm IT intrusion safety center 4.50 01 General Fund JUDY GERHART Per Diem Gerhart Oregon Fire in Tiggard OR 10/15-10/18 213.50 01 General Fund K-9 DISTRIBUTING Dog Food for K9 Gus 68.00 01 General Fund KATHRYN VARNER EASEMENT James Ct 5mile Pathway connection 5,886.68 01 General Fund KELLER ASSOCIATES, INC.18-0509 Electrical Plans Examining Services 7/2019 16,565.80 01 General Fund KELLER ASSOCIATES, INC.18-0509 Electrical Plans Examining Services 8/2019 16,635.20 01 General Fund L.N. CURTIS AND SONS 220/replace broken nozzel, E35 316.78 01 General Fund LANGSTON & ASSOCIATES Fuller Park appraisal 4,500.00 01 General Fund LAWN CO MAINTENANCE 19-0222 price code #1/landscape maintenance contract 10/2019 17,741.20 01 General Fund LAWN CO MAINTENANCE sprinkler repairs at various contracted sites 8/1-8/30/19 2,815.74 01 General Fund LES SCHWAB TIRE CENTER Discovery Park Exmark stand-on mower tire repair 127.99 01 General Fund LES SCHWAB TIRE CENTER northside John Deere 997 mower tire repair & replacement 64.99 01 General Fund LIFELOC TECHNOLOGIES, INC.Lifeloc Portable Breath Testing Device 897.39 01 General Fund M.D. WILLIS, INC.19-0041 FY19 Stenographic Services for City Council/P&Z 2,080.00 Date: 10/3/19 02:04:16 PM Page: 2Meridian City Council Meeting Agenda October 8, 2019 – Page 195 of 253 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund MERIDIAN VETERINARY CLINIC Vet Care for K9 Dory 216.80 01 General Fund MINUTEMAN, INC.City Hall Keys 60.00 01 General Fund NORTHWEST HARDSCAPE SPECIALTIES City Hall Plaza Settling repairs 3,750.00 01 General Fund POWER SYSTEMS WEST 220/annual generator maintenance 1,262.71 01 General Fund POWER SYSTEMS WEST 220/annual generator mtnc 783.65 01 General Fund QUALITY ELECTRIC 19-0343 19-0406 FY19 StLight Undergrnd Locates Svc to 9/4/19 4,350.00 01 General Fund QUALITY ELECTRIC 19-0406 FY19 Streetlight locates svc to 9/23/19 4,181.25 01 General Fund RED WING SHOES Safety Boots Electrical Inspector - R Nichols 186.99 01 General Fund RED WING SHOES Safety Boots Mechanical Inspector - J Smith 191.24 01 General Fund RED WING SHOES Safety Boots Replacement Bldg Inspector - J Dart 197.99 01 General Fund REMOTE CONTROL TECHNOLOGY TRC card and transmitter repair 905.00 01 General Fund RESOURCE X 20-0014 2019-2020 Annual OnlinePBB Software Renewal- Priorit 20,000.00 01 General Fund RICOH USA, INC C86172150 Copier Addtl Images for Patrol, July 2019 441.55 01 General Fund RICOH USA, INC C86173707 monthly lease 10/1-31/19 plus additional pages 565.49 01 General Fund RICOH USA, INC Order Number 73554255 IMC4500-RIC/RIcoh IMC4500 Configurable 8,533.36 01 General Fund SESAC music licensing dues 10/1/19-9/30/20 1,425.00 01 General Fund SILVER CREEK SUPPLY sprinkler heads for Settlers Park - qty 75 128.68 01 General Fund SOUTHERN COMPUTER WAREHOUSE HEW HP Color LaserJet Pro MFP M479fdn 348.46 01 General Fund SOUTHERN COMPUTER WAREHOUSE MSF Surface Pen V4 Silver, MSF Microsoft Surface Dock for Pr 73.20 01 General Fund SOUTHERN COMPUTER WAREHOUSE Zebra:ZEB-P1031365-024 AC Pwr Adapter Kit w/US Power Plug 82.36 01 General Fund SPARKLIGHT 220/digital device rental 9-23 to 10-22, ST. 4 5.78 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/ MF008 - Install exhaust remote (Diesel exhaust project) 51.00 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/ MF009 - Instal exhaust remote (Diesel exhaust project) 244.80 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/ MF014 - Install exhaust remote (Diesel exhaust proj.) 229.50 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/ MF019 - Install exhaust remote (Diesel Exhaust Proj.) 255.00 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/ MF021 - Install exhaust remote (Diesel exhaust project) 102.00 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/ MF022 - Install exhaust remote (Diesel exhaust proj.) 127.50 Date: 10/3/19 02:04:16 PM Page: 3Meridian City Council Meeting Agenda October 8, 2019 – Page 196 of 253 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/ MF027 - Install exhaust remote (Diesel exhaust proj) 76.50 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/ MF028 - Install sta. exhaust remote (Diesel exh. proj.) 76.50 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/ MF029 - Install exhaust remote (Diesel exhaust project) 127.50 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/ MF037 - Install exhaust remote (Diesel exhaust project) 102.00 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/ MF040 - Install exhaust remote (Diesel exhaust proj.) 102.00 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/ MF045 - Install exhaust remote (Diesel exhaust project) 102.00 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/ MF046 - Install exhaust remote (Diesel Exhaust Proj.) 102.00 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF021, repair coolant leak, glove box latch 6,775.68 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF024, install knox box, mount & con cradlept 321.30 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF038, repair power to knox vault 204.00 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF041, repair rear ladder support, front intake drain, 2,364.90 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF045 repair tail board 535.50 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/Prev Mtnc, MF041 779.29 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/Repair MF019, exhaust difuser, ladder rack lock 1,133.13 01 General Fund STEPHANIE INMAN-TSOURMAS recognition signage for Fuller Park & Charlie Rountree signs 1,342.54 01 General Fund SYNCB/AMAZON #44656753865 Bestek 400w Car Power Inverter DC12v to AC110v 94.40 01 General Fund SYNCB/AMAZON #549399388534 220/ Engine flags, Qty. 15 127.59 01 General Fund SYNCB/AMAZON 220/vacuum bags, St. 1 30.98 01 General Fund SYNCB/AMAZON 433484398954 back supports for office chairs - qty 2 55.70 01 General Fund SYNCB/AMAZON 439583439753 cloth bags for volunteer appreciation - qty 60 89.97 01 General Fund SYNCB/AMAZON 78384636654 2 bx hydrocortizone & 2 bx antibiotic ointment 25.47 Date: 10/3/19 02:04:16 PM Page: 4Meridian City Council Meeting Agenda October 8, 2019 – Page 197 of 253 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund T-ZERS SHIRT SHOP Clothing for Inspectors J. Smith; S Yates; R Nichols, K Webb 934.30 01 General Fund THE UPS STORE Postage to Send Evidence to Lab 14.71 01 General Fund UNIFORMS 2 GEAR Cpl Netherton Pants Damaged on Duty - DR 19-6840 89.38 01 General Fund USSSOA 19-0051 Flag Football officials x 5 9/9-13/19; team regs-18 872.76 01 General Fund USSSOA 19-0051 Flag Football officiating 9/16-9/20/19 - qty 8 676.42 Total 01 General Fund 201,771.67 07 Impact Fund BRICON, INC concrete install at Discovery Park entrance 2,560.00 07 Impact Fund RICE FERGUS MILLER INC 18-0501,19-0339 220/St. 6, serv through 8-31-19 10,975.23 07 Impact Fund SILVER CREEK SUPPLY valves & diaphragms for Discovery Park splash pad x 12 114.26 Total 07 Impact Fund 13,649.49 60 Enterprise Fund A-1 STAMP & MABEL'S LABELS Name Plate & Frame, M. Hinrichs, Qty 2 24.00 60 Enterprise Fund A-1 STAMP & MABEL'S LABELS Tags for gas alarming project @ N. Black Cat ls (6 qty)24.00 60 Enterprise Fund BOWEN COLLINS & ASSOCIATES, INC Labor for technical support on HMI @ McCaille ls (6 hrs)537.00 60 Enterprise Fund BOWEN COLLINS & ASSOCIATES, INC Labor for technical support on MHI @ McCaille ls (4 hrs)358.00 60 Enterprise Fund BROWN & CALDWELL 18-0284 WRRF Headworks Upgrade w Odor Control Svc to 1/24/19 27,490.99 60 Enterprise Fund BROWN & CALDWELL 18-0284 WRRF Headworks upgrades Odor Control svc to 2/21/19 23,379.41 60 Enterprise Fund BROWN & CALDWELL 19-0129 WRRF Capacity Exp Sct to 8/22/19 31,770.10 60 Enterprise Fund BROWN & CALDWELL Liquid Stream Capacity operator training 8/28/2019 6,468.99 60 Enterprise Fund BUTLER ACTUATOR SERVICES, LLC Labor to repair actuator at Reuse Booster Station 855.00 60 Enterprise Fund BUTLER ACTUATOR SERVICES, LLC Parts & labor to rebuild actuator at WAS split flow 2,460.94 60 Enterprise Fund BUTTE FENCE, INC Install Well 9 Walkthrough Gate, Qty 5, WO#267342 916.00 60 Enterprise Fund CENTEK LABORATORIES Tedlar bags for digester gas sampling (2 qty)55.00 Date: 10/3/19 02:04:16 PM Page: 5Meridian City Council Meeting Agenda October 8, 2019 – Page 198 of 253 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 09/2019 596.49 60 Enterprise Fund CH2M HILL ENGINEERS, INC 17-0384 WRRF Headworks Upgrades- Odor Control Svc to 6/28/19 10,259.93 60 Enterprise Fund CH2M HILL ENGINEERS, INC 19-0387 WRRF Headworks Upgrades Odor Control svc to 7/26/19 2,422.65 60 Enterprise Fund CITY OF BOISE 19-0004 DMRQA testing (26 tests)558.00 60 Enterprise Fund CITY OF BOISE 19-0004 IPDES testing (80 tests) 8/7-28/19 2,733.00 60 Enterprise Fund ENERGY MANAGEMENT CORPORATION Laser alignment for blower 2 motor install 375.00 60 Enterprise Fund ENERGY MANAGEMENT CORPORATION Laser alignment for repair on heat loop pump 375.00 60 Enterprise Fund ENVIRONMENTAL EXPRESS, INC.Syringe filters (4 pkgs)853.60 60 Enterprise Fund ETC INSTITUTE 19-0305 CoM ID Community Survery (Invoice 4)3,000.00 60 Enterprise Fund FERGUSON ENTERPRISES INC.Driver Gloves, Safety Glasses, Qty 2 24.95 60 Enterprise Fund FISHER SCIENTIFIC Syringes, pasteur pipettes, & cupric sulfate (3 qty)507.18 60 Enterprise Fund H.D. FOWLER COMPANY Meter Setter 1in, Qty 2 791.60 60 Enterprise Fund HACH COMPANY COD, ammonia, & nitrogen tests kits plus buffer pillows (22 1,091.90 60 Enterprise Fund HACH COMPANY Portable turbidimeter (1 qty)1,410.94 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Toliet flapper & tape measure (2 qty)21.79 60 Enterprise Fund IDAHO POWER 2202131047, WWTP Power - 9/19 46,176.56 60 Enterprise Fund IDAHO POWER 2205167097 WWTP Liftstations 9/19 3,349.57 60 Enterprise Fund JOHNSON CONTROLS FIRE PROTECTION LP 19-0209 Fire Alarm monitoring for August2019 70.00 60 Enterprise Fund JOHNSON CONTROLS FIRE PROTECTION LP 19-0209 fire alarm monitoring September2019 70.00 60 Enterprise Fund JOHNSON CONTROLS FIRE PROTECTION LP Well 27 install, program, test monitoring dialer 1,153.00 Date: 10/3/19 02:04:16 PM Page: 6Meridian City Council Meeting Agenda October 8, 2019 – Page 199 of 253 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund JUB ENGINEERS 19-0386 On-Call Master Planning-Modeling svc to 8/31/19 852.20 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0164 S. Meridian Rd Sewer Trunk Svc. to 8/31/19 460.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0356 QLPE Svc 8/1-31/19 Wood Springs Suites-3 sheets 870.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0356 QLPE Svcs 8/1-31/19 Blackstone Ofc Bldg-1 sheet 290.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0356 QLPE Svcs 8/1-31/19 Gramercy Sub#1 lot4,Blk3-1 sheet 290.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0356 QLPE Svcs 8/1-31/19 ICCU @ Eagle View Plz-2 sheets 580.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0356 QLPE Svcs 8/1-31/19 Sawtooth Village Bldg.A-1 sheet 290.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0356 QLPE Svcs 8/1-31/19 Summertown Multi-Fam-8 sheets 2,320.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0356 QLPE Svcs-8/1-31/19 Alicia Ct-1 sheet 290.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0356-QLPE Svcs 8/1-31/19 Lost Rapids Sub-5 Sheets 1,450.00 60 Enterprise Fund L2 EXCAVATION, LLC.19-0251 sewer point repair site 6 6/24/2019 11,368.50 60 Enterprise Fund L2 EXCAVATION, LLC.19-0251 sewer point repairs site 3 final invoice 13,972.50 60 Enterprise Fund LES SCHWAB TIRE CENTER 4 New Tires,Brake Repair,Valve Stem Rplcmnt, Balance, C18964 1,451.15 60 Enterprise Fund METROQUIP, INC.Parts & Labor to remove & replace rodder hose on hydrocleane 2,975.72 60 Enterprise Fund MICHAEL LEAF reimburse M.Leaf for CDL License & test 48.00 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 19-0246 WRRF DAFT Cap & Optimization Study Svc to 7/16/19 6,000.00 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Black Mark Over Paint, Qty 12 104.28 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Bolts for stock (711 qty)462.34 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Electric pallett jack for Headworks dumpster room (1 qty) 4,999.95 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Heavy duty PVC clear cement (2 qty)11.56 Date: 10/3/19 02:04:16 PM Page: 7Meridian City Council Meeting Agenda October 8, 2019 – Page 200 of 253 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Horizontal bandsaw blade (1 qty)93.65 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Nitrile gloves-size XL (20 qty)283.80 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Pressure gauge (1 qty)23.36 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Spare utility pump for plant (1 qty)303.63 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Vise for vertical bandsaw (1 qty)750.00 60 Enterprise Fund POWER SYSTEMS WEST Repaired Battery Charger For Generator @ Well 23, WO#269297 440.14 60 Enterprise Fund POWER SYSTEMS WEST Replaced Damaged Circuit Board @ Well 20, WO#268326 1,549.66 60 Enterprise Fund POWER SYSTEMS WEST Replaced ECM for Generator @ Well 23, WO#237357 4,923.01 60 Enterprise Fund PROMIUM, LLC.Element, LIMS Annual Maintenance for the period of 11/1/19-1 4,560.00 60 Enterprise Fund RED WING SHOES Steel Toed Boots, Z. Hatfield FY19 191.24 60 Enterprise Fund ROBERTSON SUPPLY, INC.Pump Head Kit, Qty 2 2,896.00 60 Enterprise Fund ROCKY MOUNTAIN VALVES & AUTOMATIONS, INC. Singer Valve Training, 5/19, C. Cassel, J. Magana, S. Browen 225.00 60 Enterprise Fund ROCKY MOUNTAIN VALVES & AUTOMATIONS, INC. Singer Vlave Training, 5/19, M. Flesher, Qty 1 75.00 60 Enterprise Fund ROCKY MOUNTAIN VALVES & AUTOMATIONS, INC. Valve to install in centrate HDPE line (1 qty)1,335.01 60 Enterprise Fund SIERRA MONITOR CORPORATION Sensor mod for gas alarming project @ daft 1 (1 qty)1,354.63 60 Enterprise Fund SILVER CREEK SUPPLY PVC Slip Ball, Union, Coupling, Nipple, Pipe,Qty 140 49.57 60 Enterprise Fund SOUTHERN COMPUTER WAREHOUSE Hew 24 LED Backlit Monitor 422.92 60 Enterprise Fund SOUTHERN COMPUTER WAREHOUSE Microsoft Surface Pen V4 Silver 73.20 60 Enterprise Fund SOUTHERN COMPUTER WAREHOUSE MSF Surface Pen V4 Silver, MSF Microsoft Surface Dock for Pr 145.57 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC Adapter & nipple (10 qty)8.35 Date: 10/3/19 02:04:16 PM Page: 8Meridian City Council Meeting Agenda October 8, 2019 – Page 201 of 253 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC PVC ball valve (8 qty)210.88 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC Valve, Threaded Tee, Nipple, Pipe, Elbow, Qty 28 53.26 60 Enterprise Fund SYNCB/AMAZON #44656753865 Bestek 400w Car Power Inverter DC12v to AC110v 84.39 60 Enterprise Fund SYNCB/AMAZON #447743466683 Key Fob Batteries, Qty 15 82.35 60 Enterprise Fund SYNCB/AMAZON #455347954338 SCADA UPS power supply (2 qty)1,246.22 60 Enterprise Fund SYNCB/AMAZON #545557774395 & 963444483867 Iphone Cases & Chargers, Qty 18 231.66 60 Enterprise Fund SYNCB/AMAZON #777555946979 Picture Frames for Posters, Qty 2 69.98 60 Enterprise Fund SYNCB/AMAZON #778848695596 Converter cable (1 qty)17.98 60 Enterprise Fund SYNCB/AMAZON #963878648653 Otterbox Case for Iphone, Qty 1 44.95 60 Enterprise Fund THE UPS STORE Digester gas samples shipping (1 qty)108.35 60 Enterprise Fund TRACK UTILITIES, INC 19-0020 Labor for temporary transformer repair (2 hrs)776.00 60 Enterprise Fund USA BLUEBOOK Free Cl2 Reagent,Meter Flng Gskt,Free Cl2 Swiftest,Oil,Qty56 779.36 60 Enterprise Fund USA BLUEBOOK glycerin filled gauge (2 qty)86.38 60 Enterprise Fund USA BLUEBOOK Liquid filled gauge (2 qty)81.75 60 Enterprise Fund USA BLUEBOOK Marking Paint, Green, Qty 2 157.72 60 Enterprise Fund USA BLUEBOOK Pump head to repair LMI pump, tank 2, chemical feed (1 qty) 269.60 60 Enterprise Fund USA BLUEBOOK Spray Nozzle, Car Wash Wax, Grease, Blue Marker Flag, Qty17 432.20 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE Water Dept Modem for Emergency services 8/24-9/23/19 16.05 60 Enterprise Fund VWR INTERNATIONAL LLC.Auto sampler tubes (2 cs)188.19 60 Enterprise Fund VWR INTERNATIONAL LLC.Graduated cylinder (2 pk)106.33 Date: 10/3/19 02:04:16 PM Page: 9Meridian City Council Meeting Agenda October 8, 2019 – Page 202 of 253 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount Total 60 Enterprise Fund 244,014.13 Report Total 459,435.29 Date: 10/3/19 02:04:16 PM Page: 10Meridian City Council Meeting Agenda October 8, 2019 – Page 203 of 253 �/rE IDIAN*,--,IZI DA CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 3 M Item Title: AP Invoices for Payment - 9/30/19 Special - $175,210.63 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.M. Presenter: Estimated Time f or P resentation: 0 Title of I tem - AP Invoices for P ayment 9/30/19 S pecial - $175,210.63 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment 9/30/19 S pecial - $175,210.63 Cover Memo 10/3/2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 204 of 253 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ACCESS IDAHO refund CC H2019-0110 permit not needed CR19-805 3,418.00 01 General Fund AFLAC September 2019 AFLAC 3,688.62 01 General Fund BEXAR COUNTY CLERK GSR Processing Case# 191483 1,267.00 01 General Fund DISCOVERY BENEFITS Flex September 2019 22,128.01 01 General Fund DOOR SERVICE OF IDAHO kickdown door stops & lock parts x12 for parks 605.00 01 General Fund HANOVER PARK ENTERTAINMENT Art Week movie screening Best Small Town Rodeo 300.00 01 General Fund IAFF LOCAL 4627 #4627 Firefighters Dues September 2019 7,117.04 01 General Fund KENT BROWN PLANNING Refund PD Cancelled Public Meeting Room Renta 09/18/19 25.00 01 General Fund KEYBANK City of Meridian HSA Contributions September 2019 2,963.32 01 General Fund LISA JOHNSON Art Week musical talent L.Johnson 200.00 01 General Fund MASTERCARD Mayor #2 mastercard Sept prepayment 231.33 01 General Fund MASTERCARD MC City#2 September prepayment 2,643.15 01 General Fund MASTERCARD MC City#3 September prepayment 672.43 01 General Fund MASTERCARD MC City#4 September prepayment 60.00 01 General Fund MASTERCARD MC City#6 September prepayment 1,609.55 01 General Fund MASTERCARD MC City#7 September prepayment 10.00 01 General Fund MASTERCARD MC City#8 September prepayment 2,692.77 01 General Fund MASTERCARD MC City39 September prepayment 1,015.42 01 General Fund MASTERCARD Mc Clerk#0512 September prepayment 450.27 01 General Fund MASTERCARD MC ComDev#0876 September prepayment 2,782.44 01 General Fund MASTERCARD MC ComDev#2 September prepayment 1,521.46 01 General Fund MASTERCARD MC Fire #0793 September Charges 1,049.27 01 General Fund MASTERCARD MC Fire #0801 September Charges 812.09 01 General Fund MASTERCARD MC Fire #0819 September Charges 756.35 01 General Fund MASTERCARD MC Fire #0827 September Charges 1,378.98 01 General Fund MASTERCARD MC HR#0520 September prepayment 5,143.55 01 General Fund MASTERCARD MC IT#0179 September prepayment 3,556.58 01 General Fund MASTERCARD MC Legal#0868 September prepayment 291.38 01 General Fund MASTERCARD MC Parks#1 September prepayment 422.89 01 General Fund MASTERCARD MC Parks#2 September prepayment 1,072.86 01 General Fund MASTERCARD MC Parks#3 September prepayment 471.44 01 General Fund MASTERCARD MC Parks#4 September prepayment 658.03 01 General Fund MASTERCARD MC PD #0645 September Charges 452.29 01 General Fund MASTERCARD MC PD #0660 September Charges 734.85 01 General Fund MASTERCARD MC PD #0678 September Charges 175.26 01 General Fund MASTERCARD MC PD #0686 September Charges 938.60 01 General Fund MASTERCARD MC PD #0694 September Charges 2,699.55 01 General Fund MASTERCARD MC PD #0702 September Charges 859.67 01 General Fund MASTERCARD MC PD #0710 September Charges 166.21 Date: 9/30/19 03:55:53 PM Page: 1Meridian City Council Meeting Agenda October 8, 2019 – Page 205 of 253 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund MASTERCARD MC PD #0728 September Charges 2,723.74 01 General Fund MASTERCARD MC PD #6129 September Charges 3,628.10 01 General Fund MASTERCARD MC PD #8 6/30/19 - Statement -(11.07) 01 General Fund MASTERCARD MC PD#0652 September Charges 949.92 01 General Fund NATIONWIDE RETIREMENT SOLUTIONS, INC September 2019 Pre Tax Contributions 43,875.81 01 General Fund NATIONWIDE RETIREMENT SOLUTIONS, INC September 2019 Roth Contributions 13,814.62 01 General Fund OREGON FIRE SERVICE OFFICE ADMINISTRATORS 220/OFSOA Conf Reg Boucher, Oct 15-18, 2019 290.00 01 General Fund OREGON FIRE SERVICE OFFICE ADMINISTRATORS 220/OFSOA Conf Reg J.Gerhart, Oct 15-18, 2019 290.00 01 General Fund SAMUEL HENRY RODABAUGH Art week musical talent S.Rodabaugh 150.00 01 General Fund UNITED WAY OF TREASURE VALLEY #17426 September 2019 Contributions 396.59 01 General Fund WSCFF EMPLOYEE BENEFIT TRUST September 2019 MERP Contributions 3,700.00 Total 01 General Fund 146,848.37 60 Enterprise Fund AARON PINCOCK REFUNE WT/S/T: 2259 E OAKCREST DR CUSTOMER PAID AFTER CLOSIN 64.25 60 Enterprise Fund ABHIJIT JAWALE REFUND: WT/S/T 846 E PASACANA ST CUST PAID AFTER CLOSING 105.45 60 Enterprise Fund AFLAC September 2019 AFLAC 595.24 60 Enterprise Fund ANDREA RATULOWSKI REFUND WT/S/T: 2244 W VERONA DR TITLE COMPANY OVERPAID 29.13 60 Enterprise Fund ANTIONIO FLORES REFUND: WT/S/T 2205 E LATTICE DR TITLE COMPANY OVERPAID 72.60 60 Enterprise Fund BRADLEY WARREN REFUNE WT/S/T: 2689 W SANTA CLARA DR TITLE COMPANY OVERPAID 118.24 60 Enterprise Fund BRYAN OTTO REFUND WT/S/T: 148 W LAVA FALLS DR TITLE COMPANY OVERPAID 74.52 60 Enterprise Fund CHARLES SHAUL REFUND: WT/S/T 1427 W GREAT BASIN DR CUST PAID AFTER CLOSING 66.05 60 Enterprise Fund CHASE CLARK REFUND WT/S/T: 1460 N SANTA ROSA PL TITLE COMPANY OVERPAID 199.80 60 Enterprise Fund CONGER MANAGEMENT GROUP REFUND WT/S/T: HYDRANT METER ACCT CLOSED WITH CREDIT BALANCE 93.27 60 Enterprise Fund CORNERSTONE PROPERTY MGMT REFUND WT/S/T: 510 S LYNHURST PL RENTER AND CORNERSTONE PAID 176.42 Date: 9/30/19 03:55:53 PM Page: 2Meridian City Council Meeting Agenda October 8, 2019 – Page 206 of 253 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund DALE JOHANSEN REFUND WT/S/T: 3551 E EISENHOWER DR TITLE COMPANY OVERPAID 100.15 60 Enterprise Fund DELORES HIDALGO REFUND: WT/S/T 4355 W NINE IRON LN CUSTOMER PAID AFTER CLOSI 51.39 60 Enterprise Fund DENISE DAVIS REFUNE WT/S/T: 996 W CAGNEY DR TITLE COMPANY OVERPAID 83.63 60 Enterprise Fund DERICK OTOOL REFUND: WT/S/T 840 N CLARA AVE TITLE CO OVERPAID 49.61 60 Enterprise Fund DEVEN LEIGH REFUND WT/S/T: 2226 W TANGO CREEK DR TITLE COMPANY OVERPAID 116.16 60 Enterprise Fund DISCOVERY BENEFITS Flex September 2019 7,409.87 60 Enterprise Fund DORIS MCINTUFF REFUND WT/S/T: 419 W CARLTON AVE TITLE COMPANY OVERPAID 100.00 60 Enterprise Fund DOUGLAS HEXUM REFUND: WT/S/T 4068 W LOST RAPIDS DR CUST. PAID AFTER CLOSIN 85.49 60 Enterprise Fund EARNESTO CASTILLO REFUNE WT/S/T: 928 E WENTWORTH ST TITLE COMPANY OVERPAID 52.14 60 Enterprise Fund FRANCINE HETTENBACH REFUND WT/S/T: 302 W BRODERICK DR CUSTOMER PAID AFTER CLOSIN 25.00 60 Enterprise Fund GARY COPELIN REFUND: WT/S/T 3341 N MAPLESTONE AVE TITLE CO. OVERPAID 23.60 60 Enterprise Fund GREGORY HOFFMAN REFUND WT/S/T: 5607 N LARKWOOD AVE TITLE COMPANY OVERPAID 72.18 60 Enterprise Fund H & H PROPERTIES REFUND: WT/S/T 1063 W GREEKBURY DR BOTH RENTER AND H&H PROP 131.12 60 Enterprise Fund HUMPHREY PROPERTY MGMT REFUND: WT/S/T 1856 E GRAND CANYON DR BOTH PAID FINAL BILL 82.42 60 Enterprise Fund IRON EAGLE PROPERTY MANAGEMENT REFUND: WT/S/T 1108 N STONEHENGE WAY PROP MGMT OVERPAID 46.58 60 Enterprise Fund JAMES NETTLETON REFUND WT/S/T: 929 W CRATER LAKE CT TITLE COMPANY OVERPAID 68.67 60 Enterprise Fund JAMES PACE REFUND WT/S/T: 174 E HAVASUPAI ST CUSTOMER PAID AFTER CLOSIN 32.31 60 Enterprise Fund JOE RAYBELL REFUND WT/S/T: 3530 N LESLIE WAY CUSTOMER DOUBLE PAID 92.42 60 Enterprise Fund JOHN FOX REFUND: WT/S/T 1545 E LEIGH FIELD DR TITLE COMPANY OVERPAID 217.23 60 Enterprise Fund JOSEPH SHACKELFORD REFUND: WT/S/T 1137 W OLDS RIVER DR TITLE CO. OVERPAID 86.76 Date: 9/30/19 03:55:53 PM Page: 3Meridian City Council Meeting Agenda October 8, 2019 – Page 207 of 253 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund RICK GRUBER REFUND: WT/S/T 2170 E SWIFT WATER DR CUSTOMER PAID AFTER CLO 60.00 60 Enterprise Fund RICK VOLLWEILLER REFUND WT/S/T: 6841 N PIRA AVE AUTO PAY PROCESSED AFTER CLOS 54.78 60 Enterprise Fund RLM INVESTMENTS I LLC REFUND: WT/S/T 917 W STOREY AVE TITLE COMPANY OVERPAID 116.88 60 Enterprise Fund ROGER LONG REFUND: WT/S/T 2558 N VOYAGER AVE TITLE CO OVERPAID 66.15 60 Enterprise Fund RON EDDINGTON REFUNE WT/S/T: 4951 W ASTONTE ST CUSTOMER PAID AFTER CLOSING 62.99 60 Enterprise Fund RONALD DEBLAUW REFUND: WT/S/T 2126 S ALASKA WAY TITLE COMPANY OVERPAID 56.81 60 Enterprise Fund RONALD EMERICK REFUND WT/S/T: 4388 N NATOMA AVE TITLE COMPANY OVERPAID 121.50 60 Enterprise Fund RONALD PORTER REFUND: WT/S/T 3580 W QUIN DR TITLE COMPANY OVERPAID 101.26 60 Enterprise Fund SENAD BOSNJAK REFUND WT/S/T: 2442 N LAUGHRIDGE AVE CUSTOMER PAID AFTER CLO 452.68 60 Enterprise Fund THOMAS SCHWARTS REFUND WT/S/T: 4276 W CAMPFIRE CT TITLE COMPANY OVERPAID 100.85 60 Enterprise Fund UNITED WAY OF TREASURE VALLEY #17426 September 2019 Contributions 60.00 60 Enterprise Fund VERNON BLADES REFUND: WT/S/T 1850 N OAK HILLS DR CUSTOMER PAID AFTER CLOSI 58.00 60 Enterprise Fund WILLIAM WARDLE REFUND WT/S/T: 2596 NW 8TH AVE TITLE COMPANY OVERPAID 39.62 Total 60 Enterprise Fund 28,362.26 Report Total 175,210.63 Date: 9/30/19 03:55:53 PM Page: 5Meridian City Council Meeting Agenda October 8, 2019 – Page 209 of 253 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund KEYBANK City of Meridian HSA Contributions September 2019 460.00 60 Enterprise Fund LARRY & BARBARA HARPE REFUND: WT/S/T 570 E HAVASUPAI ST CUSTOMER PAID AFTER CLOSIN 6.73 60 Enterprise Fund LARRY AND CARMEN HALSTEAD REFUND WT/S/T: 715 S TRUNNEL AVE TITLE COMPANY OVERPAID 48.14 60 Enterprise Fund LEDDEE BORTLES REFUND: WT/S/T 6340 N MAXIMUS PL CUST. OVERPAID 50.76 60 Enterprise Fund LOYALTO1MINISTRY INC REFUND WT/S/T: 425 NE 2ND ST CUSTOMER PAID AFTER CLOSING 53.59 60 Enterprise Fund MASTERCARD MC PW #0744 September Charges 1,718.58 60 Enterprise Fund MASTERCARD MC PW#0736 September prepayment 1,251.16 60 Enterprise Fund MASTERCARD MC Water #0538 September Charges 1,165.43 60 Enterprise Fund MASTERCARD MC WW #0611 September Charges 2,059.69 60 Enterprise Fund MICHAEL HICKS REFUND WT/S/T: 670 E OBSERVATION DR CUSTOMER PAID AFTER CLOS 59.94 60 Enterprise Fund NATIONWIDE RETIREMENT SOLUTIONS, INC September 2019 Pre Tax Contributions 6,362.37 60 Enterprise Fund NATIONWIDE RETIREMENT SOLUTIONS, INC September 2019 Roth Contributions 2,392.67 60 Enterprise Fund NICHOLAS MAALOUF REFUND WT/S/T: 3304 E GIRDNER CT AUTO PAY PROCESSED AFTER CL 87.02 60 Enterprise Fund OLEG YAROSHCHUK REFUND: WT/S/T 1435 W BEAR TRACK DR TITLE COMPANY OVERPAID 250.00 60 Enterprise Fund PAUL CONSTRUCTION REFUND WT/S/T: HYDRANT METER ACCT CLOSED WITH CREDIT BALANCE 159.00 60 Enterprise Fund PETER CLINE REFUND WT/S/T: 548 S LINDER RD CUSTOMER PAID AFTER CLOSING 92.04 60 Enterprise Fund QUALITY CONCRETE REFUND WT/S/T: HYDRANT METER 67.84 60 Enterprise Fund QUALITY CONCRETE REFUND WT/S/T: HYDRANT METER ACCT CLOSED WITH BALANCE REFUND 51.86 60 Enterprise Fund QUALITY CONCRETE REFUND WT/S/T: HYDRANT METER ACCT CLOSED WITH CREDIT REFUND 75.40 60 Enterprise Fund RICHARD GIBSON REFUND WT/S/T: 2958 N GLENNFIELD WAY CUSTOMER PAID AFTER CLO 76.82 Date: 9/30/19 03:55:53 PM Page: 4Meridian City Council Meeting Agenda October 8, 2019 – Page 208 of 253 �` E IDIAN*,-----IZI DA H 0 CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 4 Item Title: Items Moved From Consent Agenda Meeting Notes: N onC CDAHOIDIAN*,---- ql(l CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 5 A Item Title: Police: All Things MADC/Drug Prevention Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.A . Presenter: Kendall Nagy and Cheryl M ulvihill Estimated Time f or P resentation: 20 Title of I tem - Police: All T hings M AD C/Drug P revention Meridian City Council Meeting Agenda October 8, 2019 – Page 210 of 253 EIDIAN,+-- � J CITY COUNCIL WORK SESSION AGENDA October S, 2019 Agenda Item Number: 5 6 Item Title: Fire Department: Open Burning Regulations and Amendment to City Code Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.B . Presenter: Deputy Chief J oe B ongiorno Estimated Time f or P resentation: 5 minutes Title of I tem - F ire D epartment: Open B urning Regulations and Amendment to City Code Department report regard ing an O rdinanc e amend ing Merid ian C ity C ode fo r the purp o s e of d efining what c o nstitutes illegal b urning within the C ity limits . T he s ectio n d efining what cons titutes an illegal b urn had been previo usly removed fro m the C ity C ode. AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 10/3/2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 211 of 253 (--`QE IDIAN*,----- CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 5 C Item Title: Budget Amendment for Land Development Supervisor By Community Development Department: for the amount of $26,725.00 for Position Reclassification and Creation of Land Development Supervisor Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.C. Presenter: Bruce Freckleton Estimated Time f or P resentation: 10 Title of I tem - C ommunity Development: B udget Amendment in the Amount of $26,725.00 for Position Reclassification and Creation of L and D evelopment Supervisor Position Present F Y20 B udget A mendment f or L and Development Supervisor. T his amendment enhances an existing f unded position into a supervisory role. AT TAC HM E NT S: Description Type Upload D ate B udget A mendment B udget A mendment 10/4/2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 212 of 253 + " a a) cc m M m ,v p u n. a o O v c v v - l� O ��EEo fo �o N 00 O � •, v A� OL o cL o r4 m ID tf� tn� V} V? VT v} z, t? � a v v LT L} N N r> 0 J3 � Zo u �' 000 y O m 3:3 �� �� d< ' i• c O Nk Xk d n. T U > h Fri O a O C O i_ C E C 73 E' �"� i U O U U. U Jr W y > mE p N 0 t' ,� Q° N o U o U Q °° a E W O v w O 0 o N O a) LL 6 > 6 0 0 0 0 0 0 0 � cca ID O a a -I PQ M In E E O N -0 o z O M OM, N O E N O v v z z E y v v a O O vj c 0 0 0 0 00 N O LL W N 00 N W N co N a m m m M m M -C t X t t 0 0 0 0 0 + " a a) cc m M m ,v p u n. a v c v v - 0 O O fo Cfa N ci O � •, v O aj v tf� tn� V} V? VT v} O N C) O ~ N i LU M cu i > a m rr-W c 4- E o O F ,a LL a1 U r, 0 M m o vm V m T 0 O O N N ci N tf� tn� V} V? VT v} VT t? VT LT V} LT L} N N 0 0 u to u C O m 3:3 O 0CL ' a O E O c C O Q U N O E y > mE p N 0 t' Y ° c U w O 0 o F> D O LL LL E W 0 0 0 0 0 0 0 0 O ID O Ct a -I N M In O N O N 1- N O M N O N O N O N O v v v v v v v v O O O o 0 0 0 0 00 N 00 N 00 N W N 00 N W N co N 00 N m m m M m M M m 0 0 0 0 0 0 0 0 lD W lD lD W W ID lD Ln N v � N F I a O V Cc c 0 a m c O H fl U al 0 0 0 m -:t 0 O N V} V? VT v} VT t? VT LT V} LT L} N N 0 0 0 O m 11 0 M 0 o tnV) on bn C ` E a n � C LL 02f N X W O a) Y O. U C W O LL O O O O O O O O O O O O O o O O O O -i Ln U) Ln Ln N 0 0 0 0 0 0 0 0 0 0 0 0 0 W N w N w N W N W N W N W N W N w N w N w N w N w N m m m M m m m m m m m m m 0 0 0 0 0lD w lD lD I,-- lD lD lD lD lD S N c N m w 0 O Y O F- T E M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 8 , 2 0 1 9 – P a g e 2 1 4 o f 2 5 3 E IDIIZAN�- Hl� CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 6 A Item Title: Public Hearing for City of Meridian Business Hours Meeting Notes: &I I TEM SHEET C ouncil Agenda I tem - 6.A . Presenter: Estimated Time f or P resentation: 10 Title of I tem - Public Hearing for C ity of M eridian B usiness Hours AT TAC HM E NT S: Description Type Upload D ate NextD oor Poll R esults Cover Memo 10/7/2019 Comments R eceived by Email Cover Memo 10/8/2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 215 of 253 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 10/8/2019 Hearing Type: Council Item Number: 8-B Project Name: Public Hearing for City Hall Business Hours Project No.: Active: ❑ There are no signatures posted for this meeting type yet. Go Back To List Export To Excel © 2019 - City of Meridian, Idaho Page 1 of 1 http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=339 10/9/2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 216 of 253 1 Charlene Way From:Alexa Conway <alexaconway@earthlink.net> Sent:Thursday, October 03, 2019 10:04 AM To:Meridian City Clerk Subject:Meridian City Hall I would dearly love to have more ability to conduct business in our own City Hall in Meridian. It makes me nuts that we have to drive to downtown Boise, fighting for parking and go through so much just for basic court items. Even having a Magistrate available a few days a week in Meridian would be of great benefit considering our growth in Ada County. We’re not a small area anymore but we still have to drive to a different City in order to do basic things that require a Court Officer. Case in point: my name was not returned after my divorce but I have to drive to Boise in order to do anything about it. Case in point: a friend of mine was hit in her vehicle in Meridian but the only Judge she could see (the kids’ parents fought their ticket) was in Boise. She lives in Meridian and has a business but had to take the day off because of the time involved to go to/from, find parking, clear security and wait for the case. Case in point: I just did a job for a gentleman and his wife while they were out of the Country. He did not fully pay me. I have all the proof of our agreement but in order to fight this I have to drive to Boise, find the Courthouse, etc. and so do they. It’s crazy inconvenient when our City is this size and we have facilities that could serve us. My two cents. Alexa Conway, Meridian Idaho 83642 Meridian City Council Meeting Agenda October 8, 2019 – Page 217 of 253 1 Charlene Way From:Shelly Doty <sdoty@boisestate.edu> Sent:Thursday, October 03, 2019 10:01 AM To:Meridian City Clerk Subject:Re: Poll on doing business with City Hall Hello, Just wanted to send a suggestion that offering short Saturday hours, along the lines of 9 am - 1 pm, would really be beneficial to members of the community. Most of us work full time and it's hard to take time off work to get to City Hall when needed. Thank you for your time, Shelly Shelly M. Doty 204 E. 2nd St. Meridian Meridian City Council Meeting Agenda October 8, 2019 – Page 218 of 253 E IDIAN?- CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 6 6 Item Title: Public Hearing for Hands Free Driving Ordinance Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.B . Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing for Hands F ree Driving Ordinance C lic k Here to S ign Up to Tes tify at Hearing AT TAC HM E NT S: Description Type Upload D ate Draft Ordinance with F ixed P enalty Ordinance 10/1/2019 Draft Ordinance with Graduated P enalty Ordinance 10/1/2019 NextD oor Poll R esults and Comments Cover Memo 10/4/2019 P ublic Comments R eceived by E mail Cover Memo 10/8/2019 Meridian City Council Meeting Agenda October 8, 2019 – Page 219 of 253 ORDINANCE ADDING SECTION 7-1-14 PAGE 1 CITY OF MERIDIAN ORDINANCE NO. ________________ BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER AN ORDINANCE ADDING MERIDIAN CITY CODE SECTION 7-1-14, PROHIBITING THE USE OF HANDHELD WIRELESS DEVICES WHILE OPERATING A VEHICLE UPON A STREET OR HIGHWAY WITHIN THE CITY OF MERIDIAN; ADOPTING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, distracted driving adversely impacts public safety by contributing to traffic accidents, injuries, and fatalities; WHEREAS, the use of handheld wireless devices while operating a vehicle is a cause of distracted driving; and, WHEREAS, the use of handheld wireless devices while on the roadway in a vehicle on a street or highway can be a cause of road rage and distracted driving; and WHEREAS, an ordinance prohibiting the use of handheld wireless devices while operating a vehicle would reduce distracted driving and enhance public safety; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That section 7-1-14 is added to the Meridian City Code as follows: 7-1-14: USE OF HANDHELD WIRELESS DEVICES: A. PROHIBITED ACTS: It shall be unlawful to use a handheld wireless device while operating a vehicle upon a street or highway within the City of Meridian. B. EXCEPTIONS: This provision shall not apply to the following: 1. Use of a handheld wireless device in a voice-operated mode, where the operator of the vehicle does not hold or manually operate the device, except to activate or deactivate the voice-operated function of the device. 2. Use of a navigation feature on a handheld wireless device, provided that the operator of the vehicle does not hold or manually enter information into the device, except to activate or deactivate the navigation feature on the device. 3. Use of a handheld wireless device to report an emergency to a law enforcement agency, fire department, health care provider, or other emergency services provider. Meridian City Council Meeting Agenda October 8, 2019 – Page 220 of 253 ORDINANCE ADDING SECTION 7-1-14 PAGE 2 4. Use of a handheld wireless device while the vehicle is parked off the roadway. 5. Use of a handheld wireless device by a peace officer, firefighter, paramedic, emergency medical technician, or other public safety first responder during the performance of that person’s official duties. 6. Use of a handheld wireless device by a public utility employee or contractor acting within the scope of that person’s employment while responding to a public utility emergency. C. DEFINITIONS: The definitions set forth in Title 49, Chapter 1, Idaho Code shall apply to terms used in this section. Further, for purposes of this section, the following terms shall be defined as follows: Handheld Wireless Device. Any handheld or portable electronic device capable of receiving, producing, displaying, or providing wireless data or voice communication. “Handheld wireless device” shall not include a radio designed for the citizen band service or the amateur radio service of the Federal Communications Commission or a commercial two-way radio communications device. D. PENALTIES: 1. Every person who violates this section shall be guilty of an infraction and punishable by a fixed penalty of $25.00 plus the appropriate court costs. 2. A conviction under this section shall not result in violation point counts as prescribed in section 49-326, Idaho Code. In addition, a conviction under this sectio n shall be deemed to a non-moving traffic violation and shall have no points assessed as prescribed by Idaho Code . E. SEVERABILITY If any provision or section of this Ordinance shall be held to be invalid by a court of competent jurisdiction, then such provision or section shall be considered separately and apart from the remaining provisions or sections of this Ordinance, which shall remain in full force and effect. Section 2. That all ordinances, resolutions, orders, or parts thereof or in conflict with this ordinance are hereby voided. Meridian City Council Meeting Agenda October 8, 2019 – Page 221 of 253 ORDINANCE ADDING SECTION 7-1-14 PAGE 3 Section 3. That this ordinance shall be effective immediately upon its passage and publication. PASSED by the City Council of the City of Meridian, Idaho this ____ day of ____________, 2019. APPROVED by the Mayor of the City of Meridian, Idaho, this ____ day of _____________, 2019. APPROVED: ATTEST: __________________________________ ________________________________ Tammy de Weerd, Mayor Chris Johnson, City Clerk Meridian City Council Meeting Agenda October 8, 2019 – Page 222 of 253 ORDINANCE ADDING SECTION 7-1-14 PAGE 4 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 19-_________ An ordinance adding Meridian City Code section 7-1-14, prohibiting the use of handheld electronic devices while driving a vehicle; adopting a savings clause; and providing an effective date. A full text of this ordinance is available for inspection at Meridian City Hall, 33 E. Broadway Avenue, Meridian, Idaho. This ordinance shall be effective upon its passage and publication. ____________________________________ City of Meridian Mayor and City Council By: Chris Johnson, City Clerk First Reading: _________________ Adopted after first reading by suspension of the rule as allowed pursuant to Idaho Code § 50-902: YES_______ NO_______ Second Reading: ________________ Third Reading: _________________ STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 19-____________ The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance no. 19-_____ of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A(3). DATED this ______ day of __________________, 2019. ____________________________________ William L.M. Nary, City Attorney Meridian City Council Meeting Agenda October 8, 2019 – Page 223 of 253 ORDINANCE ADDING SECTION 7-1-14 PAGE 1 CITY OF MERIDIAN ORDINANCE NO. ________________ BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER AN ORDINANCE ADDING MERIDIAN CITY CODE SECTION 7-1-14, PROHIBITING THE USE OF HANDHELD WIRELESS DEVICES WHILE OPERATING A VEHICLE UPON A STREET OR HIGHWAY WITHIN THE CITY OF MERIDIAN; ADOPTING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, distracted driving adversely impacts public safety by contributing to traffic accidents, injuries, and fatalities; WHEREAS, the use of handheld wireless devices while operating a vehicle is a cause of distracted driving; and, WHEREAS, the use of handheld wireless devices while on the roadway in a vehicle on a street or highway can be a cause of road rage and distracted driving; and WHEREAS, an ordinance prohibiting the use of handheld wireless devices while operating a vehicle would reduce distracted driving and enhance public safety; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That section 7-1-14 is added to the Meridian City Code as follows: 7-1-14: USE OF HANDHELD WIRELESS DEVICES: A. PROHIBITED ACTS: It shall be unlawful to use a handheld wireless device while operating a vehicle upon a street or highway within the City of Meridian. B. EXCEPTIONS: This provision shall not apply to the following: 1. Use of a handheld wireless device in a voice-operated mode, where the operator of the vehicle does not hold or manually operate the device, except to activate or deactivate the voice-operated function of the device. 2. Use of a navigation feature on a handheld wireless device, provided that the operator of the vehicle does not hold or manually enter information into the device, except to activate or deactivate the navigation feature on the device. 3. Use of a handheld wireless device to report an emergency to a law enforcement agency, fire department, health care provider, or other emergency services provider. Meridian City Council Meeting Agenda October 8, 2019 – Page 224 of 253 ORDINANCE ADDING SECTION 7-1-14 PAGE 2 4. Use of a handheld wireless device while the vehicle is parked off the roadway. 5. Use of a handheld wireless device by a peace officer, firefighter, paramedic, emergency medical technician, or other public safety first responder during the performance of that person’s official duties. 6. Use of a handheld wireless device by a public utility employee or contractor acting within the scope of that person’s employment while responding to a public utility emergency. C. DEFINITIONS: The definitions set forth in Title 49, Chapter 1, Idaho Code shall apply to terms used in this section. Further, for purposes of this section, the following terms shall be defined as follows: Handheld Wireless Device. Any handheld or portable electronic device capable of receiving, producing, displaying, or providing wireless data or voice communication. “Handheld wireless device” shall not include a radio designed for the citizen band service or the amateur radio service of the Federal Communications Commission or a commercial two-way radio communications device. D. PENALTIES: 1. Every person who violates this section as a first offense shall be guilty of an infraction and punishable by a fixed penalty of $50.00 plus the appropriate court costs. 2. Every person who violates this section as a second offense shall be guilty of an infraction and punishable by a fixed penalty of $100.00 plus the appropriate court costs. 3. Every person who violates this section as a third offense and all subsequent offenses shall be guilty of an infraction and punishable by a fixed p enalty of $200.00 plus the appropriate court costs. 4. In addition, a conviction under this section shall be deemed to be a moving traffic violation and shall have points assessed as allowed by Idaho Code . E. SEVERABILITY If any provision or section of this Ordinance shall be held to be invalid by a court of competent jurisdiction, then such provision or section shall be considered separately and apart from the remaining provisions or sections of this Ordinance, which shall remain in full force and effect. Section 2. That all ordinances, resolutions, orders, or parts thereof or in conflict with this ordinance are hereby voided. Meridian City Council Meeting Agenda October 8, 2019 – Page 225 of 253 ORDINANCE ADDING SECTION 7-1-14 PAGE 4 Section 3. That this ordinance shall be effective immediately upon its passage and publication. PASSED by the City Council of the City of Meridian, Idaho this ____ day of ____________, 2019. APPROVED by the Mayor of the City of Meridian, Idaho, this ____ day of _____________, 2019. APPROVED: ATTEST: __________________________________ ________________________________ Tammy de Weerd, Mayor Chris Johnson, City Clerk Meridian City Council Meeting Agenda October 8, 2019 – Page 227 of 253 ORDINANCE ADDING SECTION 7-1-14 PAGE 5 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 19-_________ An ordinance adding Meridian City Code section 7-1-14, prohibiting the use of handheld electronic devices while driving a vehicle; adopting a savings clause; and providing an effective date. A full text of this ordinance is available for inspection at Meridian City Hall, 33 E. Broadway Avenue, Meridian, Idaho. This ordinance shall be effective upon its passage and publication. ____________________________________ City of Meridian Mayor and City Council By: Chris Johnson, City Clerk First Reading: _________________ Adopted after first reading by suspension of the rule as allowed pursuant to Idaho Code § 50-902: YES_______ NO_______ Second Reading: ________________ Third Reading: _________________ STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 19-____________ The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance no. 19-_____ of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A(3). DATED this ______ day of __________________, 2019. ____________________________________ William L.M. Nary, City Attorney Meridian City Council Meeting Agenda October 8, 2019 – Page 228 of 253 1 Chris Johnson From:Shandy Lam Sent:Friday, October 4, 2019 2:01 PM To:Chris Johnson Cc:Adrienne Weatherly Subject:Hands Free Ordinance Poll Hi Chris, Below are the results and comments from our hands-free poll. Would you mind sharing this with City Council so that they can view and digest it before Tuesday? Thank you! Shandy Meridian City Council Meeting Agenda October 8, 2019 – Page 229 of 253 2 Meridian City Council Meeting Agenda October 8, 2019 – Page 230 of 253 3 Meridian City Council Meeting Agenda October 8, 2019 – Page 231 of 253 4 Meridian City Council Meeting Agenda October 8, 2019 – Page 232 of 253 5 Meridian City Council Meeting Agenda October 8, 2019 – Page 233 of 253 6 Meridian City Council Meeting Agenda October 8, 2019 – Page 234 of 253 7 Meridian City Council Meeting Agenda October 8, 2019 – Page 235 of 253 8 Shandy Lam City of Meridian | Communications Manager 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208.489.0538 Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. Meridian City Council Meeting Agenda October 8, 2019 – Page 236 of 253 Chris Johnson From: Robert Simison Sent: Monday, July 29, 2019 4:22 PM To: B rya n Cc: Jeff Lavey; mayortammy; Anne Little Roberts; Joe Borton; Ty Palmer; Treg Bernt; Genesis Milam; Luke Cavener; Chris Johnson Subject: RE: Please support hand-held phone ban Bryan, I wanted to let you know your email has been received and I know the Mayor and City Council appreciate hearing your comments and perspective on this issue. I have also copied Chief Lavey so he is aware of your comments regarding this issue. Currently the City Council is considering any next steps on this issue. Should a hands free ordinance move forward with a public hearing, I will ask our City Clerk to include your comments into the public record. Thank you and have a great day. Robert Simison Chief of Staff City of Meridian Mayor's Office All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. From: Bryan <bry876@yahoo.com> Sent: Friday, July 26, 2019 10:02 AM To: mayortammy <mayortammy@meridiancity.org>; Anne Little Roberts <alittleroberts@meridiancity.org>; Joe Borton jborton@meridiancity.org>; Ty Palmer <typalmer@meridiancity.org>; Treg Bernt <tbernt@meridiancity.org>; Genesis Milam <gmilam@meridiancity.org>; Luke Cavener <Icavener@meridiancity.org> Subject: Please support hand-held phone ban A recent Meridian Press article reported that Police Chief Jeff Lavey asked the Meridian city council to create a hands free cellphone ordinance. He explained that getting drivers off of their phones would help to reduce incidents of road rage, accidents, and distracted driving. As a resident of Meridian I agree with Police Chief Lavey and strongly support the creation of a hands free cellphone ordinance in the city of Meridian --with the inclusion of significant fines/penalties for those who violate the ordinance. Traffic is going to keep increasing and it's time to get more serious about safety and attentive driving in our city. The only way to get some people to drive attentively and responsibly is to make this a law. Please make our roads safer and implement a hands-free cellphone ordinance. Meridian can lead the way on this issue in the Treasure Valley. Thank you, Meridian City Council Meeting Agenda October 8, 2019 – Page 237 of 253 Bryan Swain Meridian City Council Meeting Agenda October 8, 2019 – Page 238 of 253 Chris Johnson From: Genesis Milam Sent: Monday, August 5, 2019 2:36 PM To: Chris Johnson Subject: FW: Proposed Cell Ban For the record Genesis Milam I Councilmember City of Meridian 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208-489-0529 Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. From: Daniel E [danedl8@gmail.com] Sent: Thursday, August 01, 2019 5:29 PM To: Genesis Milam Subject: Proposed Cell Ban Dear Ms.Milam, I am strongly against the proposed cell ban in Meridian. A state proposal was terminated earlier this year. Many people have moved from other states, because of the freedoms Idaho offers. There is already a text ban in Idaho. If someone drives and causes an accident while texting, Idaho law allows that person to be cited. Drivers found to be inattentive (Idaho Code 49-101(3)) can be fined up to $300 and/or receive 90 days in jail. I strongly urge a no vote on this issue Respectfully Submitted, Daniel Edralin Meridian City Council Meeting Agenda October 8, 2019 – Page 239 of 253 Chris Johnson From: Cynthia Gibson <cynthia@idahowalkbike.org> Sent: Wednesday, August 7, 2019 4:44 PM To: Chris Johnson Subject: Re: Hands Free Ordinance Great, thank you Chris. We are a statewide non-profit and we want to offer our members the opportunity to voice their support of this ordinance. We will share the email address you provided to them so they can email you. If you think of it, feel free to email me when it is on the agenda. I will try to keep an eye on your website too, I'd love to hear the discussion. Best, Cynthia On Wed, Aug 7, 2019 at 12:44 PM Chris Johnson <ciohnson@meridiancity.org> wrote: Cynthia, It has not yet been determined when it will be on a City Council agenda. You can submit a letter to our email address cityclerk@meridiancity.org) and we will save it to be included in the record when the item appears before Council. Have a wonderful afternoon. Chris Johnson City Clerk I City of Meridian 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208.888.4433 1 Email: clohnson@meridiancity.org Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, 1 Meridian City Council Meeting Agenda October 8, 2019 – Page 240 of 253 in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. From: Cynthia Gibson <cynthia@idahowalkbike.org> Sent: Tuesday, August 6, 2019 4:55 PM To: Meridian City Clerk<MeridianCityClerk@meridiancity.org> Subject: Hands Free Ordinance Hello Chris - I wanted to write a letter of support for Meridian's proposed Hands Free Ordinance. Do you know when it will be on the City Council agenda? I looked online but was not able to find it on any agendas. Kindly, Cynthia Cynthia Gibson I Executive Director Idaho Walk Bike Alliance O: 1 M: 203-336-5821 cynthia@ idahowalkbike.org FJrl „ 1,()1 T. 7 F V2 -11I idahowalkbike.org Go Places... Safely 4 Meridian City Council Meeting Agenda October 8, 2019 – Page 241 of 253 Cynthia Gibson I Executive Director Idaho Walk Bike Alliance O: 1 M: cynthia@idahowalkbike.org idahowalkbike.org Go Places... Safely Meridian City Council Meeting Agenda October 8, 2019 – Page 242 of 253 walk 5C >..ACE5.. 5AEELY1 P.O. Box 1594 Boise, ID 83701 208)345-1105 www.idahowalkbike.org August 8, 2019 Meridian City Council President Borton City Council members Little Roberts, Palmer, Bernt, Milam, and Cavener 33 E. Broadway Avenue Suite 300 Meridian, ID. 83642 Dear Meridian City Council President Borton and Council members, The Idaho Walk Bike Alliance supports the City of Meridian's effort to pass Hands Free Ordinance. Our mission is to promote active, safe and healthy transportation for Idahoans. This includes walking, bicycling and any other forms of movement powered by humans, not motor vehicles. Because our members travel primarily by foot or bicycle, they are much more vulnerable to car crashes than motorists who are protected In their cars. These vulnerable road users deserve to be safe as they travel throughout their community, but unfortunately too many motorists are looking down at their phones and aren't aware of people walking or bicycling. We support the City of Meridian's effort to pass an ordinance that requires all motorists to be hands free while they -operate a heavy, steel -encased motor vehicle. We hope you all feel the same wayand will pass this ordinance to keep everyone, especially children, seniors and the other 31.5% of our population who does not drive, safe. We supported the state legislation in both the 2018 and the 2019 sessions but were disappointed to see neither bill was able to be voted into law. Therefore, we support any/all Idaho jurisdictions working to improve safety of its residents. Thank you for your support of safer roads. Sincerely, U Cyn is Gibson E utive Director Idaho Walk Bike Alliance Meridian City Council Meeting Agenda October 8, 2019 – Page 243 of 253 Chris Johnson From: Benjamin Hoopes <bhoopes@gmail.com> Sent: Wednesday, September 25, 2019 1:23 AM To: Meridian City Clerk Subject: Comment on proposed ordinance 7-1-14: USE OF HANDHELD ELECTRONIC MOBILE DEVICES Dear Meridian City Council members, Due to other obligations, I was unable to attend this evening's city council meeting. But I would like to comment on the proposed mobile device ordinance. While I certainly appreciate the desire to encourage safer behaviors behind the wheel, I have serious concerns about the language of the proposed ordinance. It is imprecise and open to misinterpretations that are not to the benefit of citizens of Meridian or the city of Meridian. I would love to discuss further, but to be brief, there is a serious disconnect between the impetus for this ordinance (distracted driving due to mobile phone usage while behind the wheel) and the actual scope of the ordinance. The ordinance would apply to "us[ing]" mobile devices including: fitness bands, wireless headphones, AM/FM transmitters, OBD2 monitoring devices, dashboard cameras and GoPros, etc. o Did you just glance at your Apple Watch on your wrist to see what time it is? Violation (see my next point; no physical manipulation of the device is required to "use" the device). o Did you just press a button on your Bluetooth headset to receive a call? Violation (the only allowed physical manipulation of a device is to enable/disable hands-free mode; answering a call is not enabling/disabling hands-free mode). o Is your phone broadcasting music through an AM/FM transmitter to your car radio? Violation again, no physical manipulation of the device is required; it just needs to be used by the driver). o Is an OBD2 monitoring device transmitting vehicle driving characteristics (e.g., MPG) to your phone? Violation. o Is a dashcam filming? Violation. The ordinance does not specify that physical manipulation of the device is required for a violation, just use. Therefore, all of the aforementioned example devices would violate the ordinance, as drafted. My suggestion would be to severely limit your mobile device definition down to phones. Additionally, I would provide a definition for "use," such as manipulating a mobile device keyboard or other physical manipulations that distract a driver for more than a set number of seconds. Best of luck. Thanks for your efforts to make Meridian such a wonderful place to live and raise a family. Best regards, Ben Meridian City Council Meeting Agenda October 8, 2019 – Page 244 of 253 1 Charlene Way From:Chris Johnson Sent:Thursday, September 26, 2019 10:21 AM To:Charlene Way Subject:FW: New submission from Ask Mayor Tammy From: Josha Iverson <jiverson@meridiancity.org> Sent: Thursday, September 26, 2019 10:18 AM To: dwcw@centurylink.net Cc: mayortammy <mayortammy@meridiancity.org>; Chris Johnson <cjohnson@meridiancity.org> Subject: RE: New submission from Ask Mayor Tammy Dale, Thank you for your email; it has been received by the Mayor’s Office. We appreciate you sending in your thoughts and comments. Please know your elected officials appreciate you weighing in as well and sharing your opinion on the issues that they will be making decisions on. I do want to let you know that the proposed hands free driving ordinance will be heard at a public hearing on Tuesday, 10/8/19. It will be discussed at both the work session at 4:30pm and the regular City Council meeting at 6:00pm. You are welcome to attend if you are interested and I invite you to check the City’s website, meridiancity.org, for additional information regarding public hearings about this topic. I am also forwarding your comments to our City Clerk for the public record. I hope you find this information helpful. Again, thank you for reaching out Josha Iverson| Administrative Assistant City of Meridian | Mayor’s Office 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: (208) 489-0529 |Fax: (208) 884-8119 Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law From: Formspree Team < submissions@formspree.io > Sent: Wednesday, September 25, 2019 4:50 PM To: mayortammy < mayortammy@meridiancity.org > Cc: Shandy Lam < slam@meridiancity.org >; Robert Simison < rsimison@meridiancity.org > Subject: New submission from Ask Mayor Tammy Meridian City Council Meeting Agenda October 8, 2019 – Page 245 of 253 2 NEW FORM SUBMISSION Hey there, Someone just submitted your form on meridiancity.org/mayor/mayorsoffice/askmayor. Here's what they had to say: Ask Mayor Tammy: replyto: dwcw@centurylink.net Question or Comment: Regarding banning cell phone use in the city limits of Meridian, it would be difficult to enforce given the seamless boundaries between communities. My suggestion would be to leave as is for now, and write a proclamation to the Idaho Legislature saying you will enact it next year if they FAIL to do their jobs in the spring and pass some common sense cell phone use laws like most other states. Put the burden on them where it belongs. Driving has gotten a lot more hazardous recently due to distracted driving. Every day i see examples of it. I wrote a letter to the editor after the legislative session regarding the senate killing it after one legislature said his farmers couldn't order up a gallon of anti-freeze should they need some. Ridiculous. Thank you for having the guts they do not. Good luck. Should we contact you?: No name: Dale Warriner Phone number: 2082503498 Submitted 10:49 PM - 25 September 2019. Mark as spam You are receiving this because you confirmed this email address on Formspree. If you don't remember doing that, or no longer wish to receive these emails, please remove the form on meridiancity.org/mayor/mayorsoffice/askmayor or click here to unsubscribe from this endpoint. Meridian City Council Meeting Agenda October 8, 2019 – Page 246 of 253 3 Meridian City Council Meeting Agenda October 8, 2019 – Page 247 of 253 1 Charlene Way From:Chris Johnson Sent:Thursday, September 26, 2019 10:14 AM To:Charlene Way Subject:FW: New submission from Request for Mayor and Council Please add to the record. From: Josha Iverson <jiverson@meridiancity.org> Sent: Thursday, September 26, 2019 10:09 AM To: kaboulton1@gmail.com Cc: mayortammy <mayortammy@meridiancity.org>; Anne Little Roberts <alittleroberts@meridiancity.org>; Treg Bernt tbernt@meridiancity.org>; Joe Borton <jborton@meridiancity.org>; Luke Cavener <lcavener@meridiancity.org>; Genesis Milam <gmilam@meridiancity.org>; Ty Palmer <typalmer@meridiancity.org>; Chris Johnson cjohnson@meridiancity.org> Subject: RE: New submission from Request for Mayor and Council Kathy, Thank you for your email; it has been received by the Mayor’s Office. We appreciate you sending in your thoughts and comments. Please know your elected officials appreciate you weighing in as well and sharing your opinion on the issues that they will be making decisions on. I do want to let you know that the proposed hands free driving ordinance will be heard at a public hearing on Tuesday, 10/8/19. It will be discussed at both the work session at 4:30pm and the regular City Council meeting at 6:00pm. You are welcome to attend if you are interested and I invite you to check the City’s website, meridiancity.org , for additional information regarding public hearings about this topic. I am also forwarding your comments to our City Clerk for the public record. I hope you find this information helpful. Again, thank you for reaching out Josha Iverson| Administrative Assistant City of Meridian | Mayor’s Office 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: (208) 489-0529 |Fax: (208) 884-8119 Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law Meridian City Council Meeting Agenda October 8, 2019 – Page 248 of 253 2 From: Formspree Team < submissions@formspree.io > Sent: Tuesday, September 24, 2019 11:49 AM To: mayortammy < mayortammy@meridiancity.org > Cc: Anne Little Roberts < alittleroberts@meridiancity.org >; Treg Bernt < tbernt@meridiancity.org >; Joe Borton jborton@meridiancity.org >; Luke Cavener < lcavener@meridiancity.org >; Genesis Milam < gmilam@meridiancity.org >; Ty Palmer < typalmer@meridiancity.org > Subject: New submission from Request for Mayor and Council NEW FORM SUBMISSION Hey there, Someone just submitted your form on meridiancity.org/council/request. Here's what they had to say: Request for Mayor and Council: Name: Kathy Boulton replyto: kaboulton1@gmail.com Street Address: 2745 W Willard St. City: Meridian State: ID Zip Code: 83642 Subject: Meridian City Council Meeting Agenda October 8, 2019 – Page 249 of 253 3 Cell phone and driving Message: Please, please ban cell phone usage for drivers. I walk and bike a lot for errands and work. My observation is 10% to 20% of drivers are distracted drivers. Dangerous. This is comparable to a DUI in other states. Do we need to experience more life changing injuries and death? The state of Idaho is ignoring common sense, so the city of Meridian needs to step it up. Besides, I can tell you as an educator, parent, and grandparent the "littles" are observing our habits..... Submitted 05:48 PM - 24 September 2019. Mark as spam You are receiving this because you confirmed this email address on Formspree. If you don't remember doing that, or no longer wish to receive these emails, please remove the form on meridiancity.org/council/request or click here to unsubscribe from this endpoint. Meridian City Council Meeting Agenda October 8, 2019 – Page 250 of 253 Chris Johnson From: Sent: To: Subject: Good morning Chris, Jeff Lavey Friday, September 27, 2019 8:52 AM Chris Johnson; citycouncil; Tammy de Weerd Hands Free Public Hearing, Please log this into the public record for the Hands Free Ordinance discussion. I was contacted Tom McKnight 208-922-6061 who said he watched the entire hearing on line and wanted to add two thoughts after he complemented the City for having this discussion. He said there was talk about a $25-30 dollar fine and he felt that it should be $100 or more so people know they are not supposed to be on their phones. He said that texting/on phone while stopped at a light should not be allowed. He said "they can pull over/off road and text all day long". In his opinion. He said that I could use his comments the next time I am in front of Council. He had nothing further for the record. Thanks - Jeff Jeff A. Lavey I Police Chief Meridian Police Department 1401 E. Watertower St., Meridian, Idaho 83642 Phone: 208-846-73701 Fax: 208-846-7372 All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. 1 Meridian City Council Meeting Agenda October 8, 2019 – Page 251 of 253 Chris Johnson From: Bill Nary Sent: Tuesday, October 8, 2019 10:13 AM To: Chris Johnson Subject: Fwd: Ordinance 19-1852 FYI Sent from my iPad Begin forwarded message: From: Joe Borton <jborton@meridiancity.org> Date: October 8, 2019 at 10:03:18 AM MDT To: Bill Nary <bnary@meridiancity.org> Subject: Fwd: Ordinance 19-1852 An argument in opposition, add to the discussion. FYI. Sincerely, Joe Borton I Councilman City of Meridian 33 E. Broadway Ave., Meridian, Idaho 83642 Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. Begin forwarded message: From: David Goodwin <david.goodwin.mail @ gmail.com> Date: October 8, 2019 at 9:31:01 AM MDT To: Anne Little Roberts <alittleroberts@meridiancity.org>, Joe Borton jborton@meridiancit org>, Ty Palmer <typalmer@meridiancity.org>, Treg Bernt <tbernt@meridiancit. >, Genesis Milam <gmilam@meridiancity.org>, Luke Cavener <lcavener@meridiancity.org> Subject: Ordinance 19-1852 I am writing to strongly oppose ordinance 19-1852. Clearly the council is out of step with the conservative values that have been part of Meridian's culture throughout my life. This is a second glaring example of unprincipled action that reflects the increasingly destructive ideologies common in Washington State, Oregon, and California. Meridian City Council Meeting Agenda October 8, 2019 – Page 252 of 253 EIDIAtNn-- � J CITY COUNCIL WORK SESSION AGENDA October 8, 2019 Agenda Item Number: 7 Item Title: Executive Session per Idaho State Code 74-206(1)(F) Meeting Notes: To SeSs►�� a b�� The principle is simple: In a free nation, people are not restricted in actions that could conceivably cause harm but rather held accountable when those actions harm or endanger others. There is no evidence that EVERY person who uses a cell phone while driving is a danger. The police chief s statement to that effect is his opinion, not fact. He has the ability to write tickets for inattentive driving— and he should. But to restrict an act that in most cases is as safe as any number of other driving activities is simply the nanny -state that does not reflect Idaho values. It's an emotional reaction that has no place in law. My objection is pragmatic as well. I have one car with blue tooth and an interface with my phone. "Hands free" is a far greater distraction because the interface on your dashboard is unfamiliar, further away, takes multiple steps, and often glitchy. For that matter, these car computer screens are far more distracting than answering a phone call. Turn up the heat? Change the radio station? Figure out what's beeping? These screens in cars have distracted me far more than my phone ever has. What about those who fiddle with video systems in the back seat while driving? Comb hair? Attend to children? Eat? There are countless ways to be distracted while driving. In my experience, phones are on the list, but the list is long. Phones are just the latest whipping boy of those who think the government can regulate every behavior that seems "dangerous", and gets enough press. The fool's errand of the "no texting while driving" laws has been seen— it doesn't stop distracted driving, or even slow it down! Distracted driving fatalities continue to increase on Idaho roads, even when no-texting laws go into effect AAA statistics). Of course, somehow, the logic is that this increase means we need even more laws. There's always other technology. We can always chase another law. Police should write tickets for inattentive driving, but I've heard they don't like to because it ends up in court— and they say that wastes their time. Maybe a little more due process is in order. My point is that there is a solution— and it's not another law. Like many who live here, I do not have time to attend city council meetings to oppose these bad ordinances the council passes. But, my friends and I do vote in every election. Last year, it was a SOGI law. A group of us who get together regularly are tired of the council's leftward lean. Please consider that playing with leftist politics in a city like Meridian might eventually result in a political rejection of those council members who show consistent left leaning votes. Sincerely, David Goodwin, 393 W. Dreyfuss St. Meridian, 83646 T- 208 412 4506 yes, its a mobile) ra Meridian City Council Meeting Agenda October 8, 2019 – Page 253 of 253