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2019 08-5Meeting Minutes Meridian Transportation Commission August 5, 2019 Council Chambers — Meridian City Hall • 33 East Broadway Ave., Meridian, Idaho 1. Roll Call (Meeting called to order at 3:31 p.m.; You Tube started and roll taken) X David Ballard X Stephen Lewis X David McKinney o Bryan Leisle o Ryan Lancaster X Tom LeClaire X Ryan Hall X Michael Venard (arrived late — 3:38) _ X Tracy Hopkins X Luke Cavener (ex -officio) (arrived late — 3:34) Others Present: Mike Barton, Emily Kane and Caleb Hood 2. Adoption of the Agenda X Shawn Martin (ex -officio) X Toni Tisdale (ex -officio) X Ian Updike (ex -officio) X Brian Parker (ex -officio) X Mark Wasdahl for Justin Price (ex -officio) Chairman Ballard asked for agenda changes or a motion to adopt. A motion to adopt the agenda was made by Commission Hopkins; second by Commissioner McKinney - all -ayes — motion carried. 3. Introduction of Commissioner Tom LeClaire Chairman Ballard welcomed Commissioner LeClaire to the Commission. Commissioner LeClaire gave a brief introduction as a resident for approximately 18 year and his past service on the Meridian Parks Commission (5 yrs) and on the Ada County P&Z Commission (8 yrs). He currently works for CenturyLink. Commissioner LeClaire also previously worked for a Senator and was instrumental with the passage of the Intermodal Surface Transportation Efficiency Act of 1991 (ISTEA), which gave him a foundation in transportation. 4. Approval of Minutes from July 1, 2019 Meeting. Chairman Ballard asked for any corrections to the July I" minutes; none noted. Commissioner Lewis motioned to approve the July I" minutes; second by Commissioner Hopkins — all ayes - motion carried. S. Old Business Items a. Transportation Projects Update (memo attached; C. Hood) Prior to the Transportation Projects Update, which begins on page I I of 43 of the packet, Mr. Hood noted that all new information is in BOLD in the memo and he would not read the updates, but would highlight a few items. Mr. Hood moved onto page I I and highlighted the Meridian Road, Cherry to Usticic and the Linder Road, Franklin to Pine projects; both are on the 90 -day bid list, as well as the Ten Mile Road, Usticic to McMillan project. Additionally, the Linder Road, Usticic to McMillan closure is still in effect, with no new updates. Mr. Hood touched on the construction time line activities as noted in the memo. Mr. Hood concluded by highlighting an update on SH -69 would most likely take place during the October meeting. He concluded by mentioning that Bird Scooters had been deployed. Mr. Hood stood for questions. Chairman Ballard opened the floor for discussion and noted that Commission Venard and Ex -Officio Cavener arrived. No discussion took place and Chairman Ballard closed the topic. b. Air Compression Brake Ordinance Update (memo attached; C. Hood Mr. Hood reacquainted the Commission of the meeting last year regarding compression brakes and referenced the draft Ordinance on page 20 of the packet. Mr. Hood noted that City Council will discuss the proposed ordinance at the August 13`h meeting and highlighted a couple exceptions in the ordinance for emergency vehicles. Chairman Ballard opened the floor for discussion, which took place. Ms. Kane will incorporate suggested definition clarifications (ie — air brakes) in the ordinance as well as an exemption for the kneeling of busses when this is presented to Council. Ex -Officio Cavener will suggest to Council, after the reading of the Ordinance, that the public be engaged and comments allowed. Chairman Ballard closed the item. 6. New Business Items a. Meridian Police Department Status Report (Sgt. Arnold/Sgt. Frazier) Mr. Hood mentioned that Sgt. Arnold is on vacation and that Sgt. Brandon Frazier will be the new point of contact moving forward but was not in attendance. The hope is to continue the regular monthly report out next month with Sgt. Frazier. Chairman Ballard closed the item and moved on to item 6b. b. Rail with Train Alignment and City Pathway Network (Kim Warren and Mike Barton) Mike Barton, Parks Superintendent, addressed the Commission as Ms. Warren was out ill. Mr. Barton is the Parks Superintendent for the City of Meridian and his role is to project manage the construction of parks for the City. City pathways fall under the expertise of Ms. Warren, but as noted she was not present. Mr. Barton started off by reviewing the Pathway's Master Plan and the amendments that recently took place. Parks and Recreation Staff reviewed the Master Plan and the key areas of growth within the City and came up with 7 focus areas, inclusive of the Rails with Trail pathway, and presented them to the Parks and Recreation Commission at a workshop. Staff then reviewed the discussion notes from the workshop, distilled the recommendations into the amendments and presented them to the Parks and Recreation Commission and City Council. Mr. Barton did a high level overview of that information for the Transportation Commission. Mr. Barton reviewed specific areas that staff assessed including the areas around Northwest Meridian and the South Channel of the Boise River, Owyhee High School, Linder Road, Highway 16, the Ten Mile area to 1-84, to assess the connectivity throughout Meridian all the way to Eagle Island State Park. Mr. Barton committed to provide the presentation to the Transportation Commission for more in-depth review by the Commissioners after the meeting. Mr. Barton shared the two amended maps that have been adopted, that show the robust pathway network of the City. Mr. Barton paused to field questions prior to continuing with the Rail with Trail pathway portion of his presentation. Mr. Barton continued with the review of the Rail with Trail Pathway, which starts along 9 -Mile Creek in downtown. Mr. Barton oriented the Commission to the area, the original alignment of the pathway and history of the vision, inclusive of Federal funding, and the scope of the project. Mr. Barton then explained the changes to the scope, where the project currently stands in regards to development and the challenges they face with the Irrigation District's service road as part of the pathway network. The Irrigation District has two types of facilities live water and drains, which have different requirements if a pathway is built alongside. The Rail with Trail is currently in an unfunded development status as part of the Five -Year Work Plan, meaning past the current Five -Years that are funded. Mr. Barton reviewed some of the other challenges in the buildout of the pathway network including easements and Right -of -Way (ROW). A pathway cannot be constructed without either, and securing them can take years to acquire. Mr. Barton reviewed the actions that Parks is trying to negotiate to acquire the necessary easements or ROW for connectivity. Mr. Barton stood for questions, which took place. Chairman Ballard extended an invitation to Mr. Barton to return for future updates and then closed the item. c. Regional Transportation Improvement Program Update (T. Tisdale) Ms. Tisdale began with a brief overview of what she would present at today's meeting. Ms. Tisdale presented information on the DRAFT 2020 — 2026 Regional Transportation Program (TIP). The seven year budget is made up of projects that are funded with Federal, State and/or local/developer funds and must be part of the program if it is regionally significant. Ms. Tisdale will discuss five areas through her presentation: 1. The Resource Development Program through COMPASS 2. The extended horizon of the TIP 3. The projects lists and how projects are reviewed 4. Performance Measures 5. Public Comment period The first step is the Resource Development Program and reviewing the needs and plans of the COMPASS members, and how those requests fit with the local/regional Communities in Motion (CIM) Plan. Applications are added to the Resource Development Program, prioritized and funded. Those items that are not funded are left on the list and COMPASS staff continues to search for ways to fund them. This year COMPASS made a change to the Horizon year, typically a 5 year plan. COMPASS is now following a similar extended 7 year period similar to ITD and including a construction year when available. COMPASS utilizes a few different lists to review projects. The detailed project list includes several attributes of the project including funding amount(s) and source(s), project identifier, description, ranking, etc. The basic list is less detailed and higher level by project number. In addition, COMPASS uses a major changes list to highlight the major changes, i.e. items added/remover, construction advanced/delayed, or significant scope change, etc. There is also an interactive map with general details on the COMPASS website. Ms. Tisdale then reviewed those projects that are significant to Meridian. The largest project for Meridian is the widening of US 20/26 and is expected to complete in 2021. Rails with Trails was requested to move up completion to 2022 and is anticipated, however it is not guaranteed at this time. Ms. Tisdale moved on to discuss the Performance Measures that COMPASS uses. There are two different sets of TIP achievement measures: How COMPASS is achieving the goals and targets from CIM 2.0 and the Federal Government, with the projects included in the TIP. Ms. Tisdale noted that COMPASS is making progress with the goals and targets and shared some of the details of specific projects. Ms. Tisdale also noted that for the Federal Performance Measures there is a new approach of Performance Based Planning and Programing/Budgeting. This is a nationwide approach on how to tell the story better. COMPASS just started reporting Federal measures last year and several more were added this year. Ms. Tisdale reviewed the data and how that information is displayed in the TIP lists and its significance. Through the TIP evaluation process COMPASS has been able to extrapolate data as it relates to Safety Projects and the estimated crashes/[ivessaved by completing these safety projects. In addition the evaluation has also shown where funding shortfalls exist, for example in the transit asset system network, i.e. busses, bus stops equipment etc. COMPASS is working to find additional resources to cover shortfalls and shared that Federal Grants have been applied and recently awarded. Ms. Tisdale continued to review the details of several projects include in the TIP and provided updates. In summary, Ms. Tisdale noted that COMPASS Staff is working to report more analysis and various reporting methods and how to tell the story better and make the system safer in the future. In conclusion, Ms. Tisdale referenced the public comment period of August 7`h - September 5`h, along with the COMPASS open house on August 13`h and encouraged everyone to attend. Ms. Tisdale concluded her presentation and stood for questions. Chairman Ballard opened the floor for discussion and questions, none took place and the item was closed. d. ACHD Initial Draft of 2020-2024 Integrated Five-year Work Plan (Mr. Hood) Mr. Hood noted that item 6d begins on page 26 of the packet with the initial draft of the 2020- 2024 IFYWP, which is out for public review. Each year the City provides a priority list to ACHD, which they have reviewed and incorporated with the IFYWP. The material included in the packet highlights the changes to the IFYWP only. Mr. Hood provided copies of the full listings of all projects within the County. Mr. Hood starred the pertinent Meridian project (pgs. 8 -14 -Roadways and Intersections) and (pgs. 24 -34 -Community Programs). Mr. Hood then reviewed the changed items that were included in the packet. Mr. Hood explained that year over year the City provides feedback to ACHD through these two lists for the priorities for the City of Meridian. If the Commission has feedback they would like Mr. Hood to share with Council he will present that at the next Council meeting. Mr. Hood reviewed the `changed' information in the order as presented best to worse: I. Items that were completed. II. Items that are new and added into the program or advanced on completion date. III. Items that were delayed or pushed further out on the list or not funded. IV. Finally those that are being removed from the program. Mr. Hood concluded, asked for feedback, and stood for questions, which tool, place. e. Staff Communications (memo attached; C. Hood) Mr. Hood did a high level highlight review of the Staff Communications Memo which begins on page 34 of the packet. There are several updates, but not all will be reviewed. Mr. Hood began with a follow-up from last month, on the crosswalk items at Village/Records Avenue and Main/King. Improvements at these crosswalks are not currently part of the IFYWP, but ACHD is tracking it and looking for funding for improvements to be made. As a side note the pedestrian improvements was listed as #29 on the Meridian Priorities list called Main/Williams, Mr. Hood will update the priorities list for next year, with a corrected title. Mr. Hood noted the email exchanges between Mr. Martin and him regarding the Paramount/Rocky Mountain High School issues. Finally, Mr. Hood brought forward on behalf of Commissioner Lancaster, to discuss the hands-free device ordinances initiated by MPD. Mr. Hood has reached out to Chief Lavey who is willing to come to speak on the topic with the Commission if desired. Mr. Hood stood for questions. Chairman Ballard opened the floor for discussion, which tool, place. Ex -officio Cavener addressed the Commission on the topic of parking recreational vehicles in driveways and the regulations within the City's Code. The City Council is going to assemble a Task Force to address clarification or need revisions and is extending the invitation for a representative from the Transportation Commission to participate. The time commitment should be relatively short (one meeting in August/September). 7. Future Meeting Topics Chairman Ballard opened the item and reviewed the Future Meeting Topics. The Hands -Free topic will be added and Chief Lavey will be invited. No further discussion was had and Chairman Ballard noted the next meeting date, of September 9th which will be the VRT bus tour and called for a motion to adjourn. a. Main/King Crosswalk b. Bus Tour (September) c. SH -69 Traffic Study (October) d. Comprehensive Plan Update e. Fixed Route Transit 8. Next Meeting Date: September 9th, 2019 9. Adjourn A motion by Commissioner Lewis to adjourn; second by Commissioner Hopkins — all ayes — motion carried. Meeting adjourned at 5:06 p.m. (AUDIO RECORDING AVAILABLE UPON REQUEST) DX�115_B_ALLARD, CHA!IR__J ATTEST: s . N.4 CIRRI§ JOHNSON (City -clerk) ..�N DATE