2019-10-01 Work Session
C I T Y C OUNC I L W OR K
SESSI ON A GENDA
C ity Council Chamber s
33 E ast B roadway Avenue
M er idian, I daho
Tuesday, O ctober 1, 2019 at 4:30 P M
1. Roll-C all Attendance
X A nne L ittle R oberts X J oe Borton
X Ty P almer X Treg B ernt
X Genesis Milam X L uke Cavener
X Mayor Tammy de Weerd
2. Adoption of Agenda - Adopted
3. Consent Agenda [Action Item] - Approved
A. Approve M inutes of S eptemb er 24, 2019 C ity C ouncil Wor k
S ession
B. L ittle C reek S ubdivision No. 2 S anitar y S ewer & Water M ain
E asement
C. P artial Release of Touchmark M eadow L ake Village Village
S anitar y S ewer and Water M ain E asement
D. F inal P lat for G ander C reek Nor th No. 1 (H-2019-0096) by T r ilogy
Idaho, L ocated on the S outh S ide of W. M c M illan Road
E. Ada C ounty Dispatch S er vices Renewal Agr eement
F. Agr eement for C onnection to P r essurized Irrigation L ine for F ir e
S tation 6
G. Animal Welfare and E nfor cement Agr eement for F iscal Year 2020
by and between Ada County, the C ities O f B oise, M er idian, K una,
and the Idaho Humane S ociety for an amount not to exceed
$520,536
H. Approval of M aster S ubscription Agreement with G ranicus, LLC
for Boards and C ommissions S oftwar e S olution
I. L icense Agreement With A To Z S prinklers And L andscape
J. City of M er idian F inancial Report - August 2019
K. AP I nvoices for P ayment - 10/02/19 - $469,387.86
L. AP I nvoices for P ayment - 09/27/19 - S pecial - $18,883.00
4. Items M oved F rom the C onsent Agenda
5. D epar tment / Commission Repor ts
A. Human Resour ces: B enefits S elf-F unding Q uarterly Update
B. M ayor's O ffice: D iscussion of City of M er idian B usiness Hour s
C. City C ouncil D iscussion: P ar king S tandards Update
D. P arks D epar tment: P r oviding S ervices to the M eridian
D evelopment Corporation
6. Action I tems
A. F Y 2020 Budget Amendment - S elf F unding Reserves - Approved
B. Contract F or S ervices B etween T he M er idian D evelopment
Corpor ation - Approved
7. E xecutive S ession per Idaho S tate C ode 74-206 (1)(c) To acquir e an
inter est in real proper ty not owned by a public agency
Into Executive Session: 5:20 PM
Out of Executive Session: 5:58 PM
Meeting Adjourned at 5:59 PM
Meridian City Council Work Session October 1, 2019.
A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday, October
1, 2019, by Mayor Tammy de Weerd.
Members Present: Tammy de Weerd, Joe Borton, Luke Cavener, Genesis Milam, Ty
Palmer, Anne Little Roberts and Treg Bernt.
Also Present: Chris Johnson, Bill Nary, Caleb Hood, Kyle Radek, Mark Ford, and Dean
Willis
Item 1: Roll-call Attendance:
Roll call.
X__ Anne Little Roberts X _ _Joe Borton
X__ Ty Palmer X__ Treg Bernt
__X___Genesis Milam __X___Lucas Cavener
__X__ Mayor Tammy de Weerd
De Weerd: Okay. I'm going to go ahead and start today's City Council work session. For
the record it is Tuesday, October 1. Happy October. 4:30. We will start with roll call
attendance, Mr. Clerk. Okay. We have just one brief thing for all of your enjoyment. Hit
it.
(Video played.)
Borton: The bar has been raised.
Item 2: Adoption of Agenda
De Weerd: Just remember they were responding to a challenge and that was already --
they are just responding. Just saying. Item No. 2, adoption of the agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I move we adopt the agenda as published.
Cavener: Second.
De Weerd: I have a motion and a second to adopt the agenda as published. All those in
favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
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Item 4: Items Moved From the Consent Agenda
Item 3: Consent Agenda [Action Item]
A. Approve Minutes of September 24, 2019 City Council Work
Session
B. Little Creek Subdivision No. 2 Sanitary Sewer & Water Main
Easement
C. Partial Release of Touchmark Meadow Lake Village Village
Sanitary Sewer and Water Main Easement
D. Final Plat for Gander Creek North No. 1 (H-2019-0096) by Trilogy
Idaho, Located on the South Side of W. McMillan Road
E. Ada County Dispatch Services Renewal Agreement
F. Agreement for Connection to Pressurized Irrigation Line for Fire
Station 6
G. Animal Welfare and Enforcement Agreement for Fiscal Year
2020 by and between Ada County, the Cities Of Boise, Meridian,
Kuna, and the Idaho Humane Society for an amount not to
exceed 520,536
H. Approval of Master Subscription Agreement with Granicus, LLC
for Boards and Commissions Software Solution
I. License Agreement With A To Z Sprinklers And Landscape
J. City of Meridian Financial Report - August 2019
K. AP Invoices for Payment - 10/02/19 - $469,387.86
L. AP Invoices for Payment - 09/27/19 - Special - $18,883.00
De Weerd: There were no items moved from the Consent Agenda, so we will move to
Item 5-A and ask Christena to come on up. Oh, I'm sorry. I probably should do the
Consent Agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
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Borton: I move we approve the Consent Agenda as published. For the Mayor to sign
and the Clerk to attest.
Cavener: Second.
De Weerd: I have a motion and a second. See, I knew you were going to do that. Mr.
Clerk, will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 5: Department / Commission Reports
A. Human Resources: Benefits Self-Funding Quarterly Update
De Weerd: Thank you for being here, Christena. We are at 5-A.
Barney: Madam Mayor, Members of the Council, you were just so excited to get me up
here, weren't you?
De Weerd: I -- I really was.
Barney: All right. So, I'm here this evening to provide you an update on where we are
with self funding. I am pleased to announce we are on track. I was on the phone this
morning with Department of Insurance, so we have supplied them with the majority of the
required documents, 18 required steps in their -- their plan and we are making our way
through that. I reached out to Mercer. There are a couple of things that are required from
them. They are working on the final documents that are needed . I have communicated
that with the Department of Insurance. We have acquired the fidelity bond that's required
for the Department of Insurance and sent that over to them. The trust agreement that's
come in front of you and been approved has also been sent over. So , a lot of work has
been done. A lot of work still to do though. So, what will be coming before you here in
just a little bit is a budget amendment for spending authority for the reserve amount and
I will be back in front of you here in just a little bit for that. But , then, we also have
submitted a check request for the registration fee for the Department of Insurance to
officially review the documents that have been submitted to them , which was presented
to you, Council, when I first came to you with this idea of self funding. Then I have met
with Mercer to make sure that we have met all of the requirements of the Department of
Insurance and completed all the documents needed. I also have a meeting scheduled
with the Department of Insurance on October 8th to make sure they have received
everything that's required and address any issues, concerns or questions that they may
have. I didn't want to wait until they have reviewed the documents and, then, see if they
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had questions, I want to engage in that conversation ahead of time and make sure that
we keep that open dialogue as we go along, so that I'm aware of any obstacles, hurdles,
or questions that they may have hopefully ahead of any issues.
Borton: Madam Mayor? One real quick question. Is -- remind me. Is Mercer the entity
that will help facilitate some of the administration?
Barney: Yes.
Borton: Okay.
Barney: Yeah. So, we will do the day-to-day -- the paying of the claims. Blue Cross will
be adjudicating the claims. But Mercer will assist in all of those operations as well.
Borton: Okay. Thanks.
Barney: So, that is one of the pieces that we are putting together is agreements with the
trust with Mercer legal accounting services, the admin services that HR will provide for
the trust, those are the last minute agreements that we are going to be putting together
and are finalizing currently to make sure that we have all of those in place and we have
all those services contracted with the trust.
Borton: Okay. And those come back to us?
Barney: Those agreements would not necessarily come back to the Council. I certainly
can bring them before you if you would like. We are doing a legal review of them. We
are having our trust attorney review them. The one document -- or the one agreement
that may come back before you if -- at a minimum we will have a legal review on the city's
behalf is the admin services that are provided by Human Resources, but the accounting
services -- it's a third-party provider between the trust. Mercer is a third-party
administrator in the trust, so I don't know that there is a need to bring it back before
Council, but I certainly can do so if you -- if you would like.
Borton: I'm not suggesting that, I just wondered -- trying to make sure I'm understanding
the relationship with who is hiring who and it sounds like it's the trust --
Barney: It's -- yeah.
Borton: -- hiring these entities.
Barney: Correct. We have begun preparing for open enrollment, so those
communications will start going out here relatively soon and, then, working on the logistics
of putting all of these measures in place. We will work to schedule the Board of Trustee
meetings and as soon as I am approved for spending authority for the reserve amount,
then, I have the ability to open up the trust account. So, still a lot of work to do. A lot of
work has been done, but we are on track. So, I will stand for any questions.
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Little Roberts: Madam Mayor?
De Weerd: Thank you, Christena. Yes, Mrs. Little Roberts.
Little Roberts: Madam Mayor. Christena, someone asked me if we were the first one to
go through it. I didn't realize that the legislature had just passed the bill this last year to
require registration. I didn't know if other entities were already registering or if we are the
first one that's going through the required to register or if that was even an accurate
statement.
Barney: I'm not aware that that's an accurate statement. To that my knowledge it has
been required of all government employers, because we are governed by ERISA to file
with the Department of Insurance for at least the last several years.
Little Roberts: Thank you.
Barney: Uh-huh.
De Weerd: Okay. Other questions? Okay. All right. Thank you.
Barney: Thank you.
B. Mayor's Office: Discussion of City of Meridian Business Hours
De Weerd: Okay. Item 5-B. Council, I will report from here. This is a discussion about
the business hours of City Hall. Some of the outcomes that we have been having in our
employee engagement survey and some of the result s that we are seeing in our exit
interviews are employees want greater flexible work hours and so our team started
looking at that and having discussions. Directors brought feedback also verifying that
there is a real sincere interest in flexible work hou rs and the smaller departments,
because of the numbers have a hard time with that, so it would need to have a consistent
application of what those business work hours would be. So , our team went about looking
at -- first talking to employees on what is th e desire, the interest in a more flexible work
schedule and, then, started tracking traffic throughout the week and when the high traffic
areas are, when the lows are and that sort of thing and we also had two departments
talking with customers as they came in what they thought about extended hours, so that
they could -- beyond the regular 8:00 to 5:00 work day. So, we found that Friday afternoon
had a drop off in visits and phone calls in several departments, certainly in the Mayor's
office we average just one external call or visit during the hours from 1:00 to 5:00 on
Friday afternoons. Fire averaged four phone calls and one walk in on Fridays. Legal,
HR, IT see a significant drop off and I think they are support departments and -- and that
is kind of a drop off even in the employee activity. The Community Development sees a
50 percent reduction in the -- their overall customers on Fridays. Both our primary
departments of Police or for Parks and Community Development said a lot of what they
do can be managed as well in messaging to customers on different business hours for
City Hall and those adjustments can be done. In our utility billing they are fairly consistent
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and they see that a lot of their business happens during the lunch hour and that lunch
hour -- it flexes between 11:30 and 1:30 primarily and they see a severe drop off , like to
nothing after 3:00 o'clock. So, here are some of the outcomes. So, what our team looked
at is -- said we don't want to change the number of hours that City Hall is open, but we
would like to pilot a new business hours for City Hall from 8:00 to 6:00, Monday through
Thursday, and an 8:00 to 1:00 on Fridays to give opportunities for our workforce to have
greater flexibility in those swing times and answer something that has been a desired
opportunity as an employee for the city. So , this keeps us open the same number of
hours. It does provide greater flexibility to our citizens. In those surveys that -- that both
our utility billing and Clerk's office asked is would you be able to -- would you like to see
an extended hour at the end of the day and would you utilize it. So, 72 percent would
prefer the additional hour from 5:00 to 6:00 to conduct their business from the 50 people
that did respond to the questionnaire. I'm just giving you this information to get you to
start thinking about it and what we would like to do is put a poll out to our citizens to let
them weigh in on NextDoor as to -- if they see this as an opportunity for that additional
hour of business that they don't have to take off during the work day, that they can stop
by and do any of their business with the city on their way home from work and if that
would make it more business friendly for the customers that do come into City Hall. We
-- like I said, we could do a poll and, then, have a public comment and a public hearing
per se next week and ask for citizens to come in. We -- we wouldn't want to do it until
November -- our idea of the pilot would be from November to December to give an
opportunity to really see if it works. If it doesn't we would go back January 1 to the regular
schedule and so with that I would just open it up and get initial thoughts. This is just an
informational at this point to see if Council is interested enough that we can start asking
our citizens what they think, other than those that come in our doors.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I think it's a great idea for both the public and for the employees . I know -- you
know, my husband works a shift that during the summer they get off early on Fridays and
it's beneficial for our family, so I'm sure that the employees would appreciate that part of
it. My -- my biggest concern, I guess, would be, you know, making sure that every
employee is -- is okay with it, because they -- they have a kid in daycare, most daycares
close at 6:00 o'clock, so if they are now scheduled to work until 6:00 o'clock they cannot
also pick their child up from daycare if they don't have somebody else to do that. So, I
think that -- that that would be my -- my only concern is making sure that it's okay with the
people that are being forced into this -- a different situation, even though I do believe it
would be better for most of them. I think -- I think the extra hour for the citizens to come
in is -- is fabulous, because it is hard to get somewhere by 5:00 if you work until 5:00.
Thank you for bringing this.
De Weerd: Thank you. I appreciate those comments. And we have had those
discussions among the departments with their employees on -- the directors do believe
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that they can work through any of those issues where someone would have a challenge.
They would still get their work hours in, but it would look a little bit different.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: I think maybe in departments where there is the bandwidth having some in at
8:00 and out at 5:00 and some in at 9:00 and out at 6:00, as opposed to -- to be able to
have those extended hours and I would just hate to be a citizen at 2:00 o'clock on a Friday
needing to conduct some business with the city and kind of being out of luck until Monday.
Understand that there is a severe drop off, but I think it's kind of the role of government
to be available, at least during the normal business hours for the rest of the world.
De Weerd: And I -- I would say that the rest of the world is starting to transition, too, and
you see that in -- in other businesses where they are doing the four tens and Fridays off.
We -- we did discuss that originally. We kind of shied away from that, thinking, yeah, we
do need to have those business hours on Friday for -- for those that do have it and I think
we can enhance the availability of government to our citizens, not just working on a
regular business schedule, because that's the same schedule they are working on, but
being accessible to them in extended hours as well. Other comments?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: It almost sounds like you have got two issues here. One is, which is right, a lot
of you and your leadership team to say how can we best be responsive to our citizens. If
that's evolving our hours to benefit them I think that's a very important conversation, one
that should be had separate about what the executive branch can do in terms of
operations to meet the demands of our employees. Again , tailoring schedules -- that's
not Council's lane, that -- that's executive branch's lane and we have heard that time and
time again. So, that piece I don't quite know why it's coming before us. That's a decision
that you can make to best meet the needs of the city. Our citizens have expectations . I
think it's important that we meet them. At the same time I applaud you as a mayor to
respond to our employees needs that need to have changing shifting schedules . I think
that's -- that's being a responsive CEO. But they are separate from what we are doing to
meet the needs of our citizens. So, I think having a discussion with our public about what
we can better do to meet their needs, that makes a lot of sense to me, but I think it should
be held separately about how we can evolve City Hall's schedule to better accommodate
our employees.
De Weerd: Well, the reason hours of operation are in front of us is because it is a policy,
so if it was -- if it was the executive branch we would be piloting this and seeing how it
works because it is -- it is a balance between how we can best serve our citizens, but we
have a changing dynamic in workforce and workforce in looking at retention and being
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responsive to our employees that provide service to our public as well. They go hand in
glove and they go hand in glove in this particular scenario, because our operation hours
in City Hall has to be the same, because you have support services that have to be here
when employees are here and when the hours are open for City Hall and those
departments, then, wouldn't have an opportunity to flex work schedules like the larger
ones do. So, you do have to have a consistency across the board. We have tried to look
at what kind of impact they were -- we would have. They are also looking at why do
people come into City Hall and -- and get an idea of what we can be doing more to serve
them electronically or on the website to give information that they might need or online
business -- key business type of scenarios as well. So , we are trying to look first to our
customer, but we also are trying to respond to our employees and -- and in this ever
changing workforce, time with family and time with -- with doing their business with the
regular businesses that work 8:00 to 5:00, they -- they would like that time as well. So,
trying to balance both.
Bernt: Madam Mayor?
De Weerd: Mr. Bernt.
Bernt: I'm generally supportive of this discussion for sure. I think it's interesting at the
very least. I do have one question. When you -- you mentioned that you sent out an e -
mail to employees. Was that -- that a certain group or was that all employees or a certain
group of employees?
De Weerd: If I said that it was misstated. We did not send an e-mail out to employees.
Directors have been having conversations with their staff during staff meetings trying to
get a temperature of what we are seeing in our city surveys and our exit interviews and
truthing that first to see is there a sincere desire and there has been enthusiastic desire,
but, no, we haven't done anything officially in a survey to the employees and we haven't
done any outreach beyond the two departments that have been asking their customers
as they come in.
Bernt: Follow up? And I could have misheard as well, so certainly it could be on me. But
I -- I would -- I would love to hear what our employees have to say about this , as well as
the general public. Data and that type of information doesn't lie and it's tough for me to
be sitting in this seat having an opinion when it probably won't affect me very much and
so very interested to see what the public has to say, very interested -- even more
interested to see what our employees have to say about it.
De Weerd: Okay. Mrs. Little Roberts.
Little Roberts: Madam Mayor. I think it's a great idea. I love the fact that you're doing a
pilot program. I know when we started at 6:00 o'clock, between 5:00 and 6:00 I can't
count how many people I gave directions to two departments that were closed and so I
think it could be a great benefit for citizens and I'm excited to see what the result is with
the information you gather.
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De Weerd: Thank you. Any other comments? Okay. So, I do want to get an indication
on -- if there is interest by the City Council for us to start. I have heard from several of
you -- to poll the -- on NextDoor and -- and ask the directors to get more information, more
feedback from their staffs and -- and we can compile that in a report before City Council
meeting and certainly our directors can be available for any questions.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: It's a great idea.
De Weerd: Okay.
Borton: Gathering more information to make an informed decision seems to make the
most sense and if -- if Legal is a part of that in -- in how something like that would be
facilitated with amending policy and contemplate a pilot program, if a November 1 launch
date is a potential for whatever the change could be and that we are ready to hit the
ground running with language to review that, I think that's a possibility.
De Weerd: Okay. We will bring it back next week. Thank you.
C. City Council Discussion: Parking Standards Update
De Weerd: Item 5-C is under City Council discussion and Mr. Cavener will be leading
this.
Bernt: All right. At a boy. Some serious business now.
Cavener: Look you all in the eye.
Bernt: Eye contact. Respect.
Cavener: Madam Mayor, Members of Council, good to be before you this afternoon
talking all things parking in our homes. As you may recall a month and change ago I
came before you and said some constituents are confused about what they can and can't
park on their driveway, would like a change, are you as a body interested in the learning
more, much like a previous conversation, go pull together more information, come back,
and make a decision about where we want to go. So , I pulled together a committee that
included Emily Kane from Legal, Richard Everette from our code enforcement,
Transportation Commission David Ballard, who is here today. Cindi Romans, who
manages a homeowner's association Red Door property management and myself all met
a little over a week ago. We talked for about 90 minutes and covered a whole host of
topics, particularly around parking in your driveway. There is two items that I think should
be before you. One is a copy of code that we are going to be talking a little bit about. The
second one was provided by Rich, our code enforcement, and it is a -- correct. It is a
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unique photographic journey of code violations within Meridian. Everything from the very
germane, a boat parked into a driveway, a spoiler when you get to the end there is
basically parking lots existing on -- on people's residential property and I appreciated Rich
really kind of giving us a flavor as to what his department sees within their role. A couple
things that came up that I think is important for you to know. I think everybody that was
there recognizes this is an issue, but nobody quite knows how to handle it. As Emily
pointed out, the City Council in 2009 first looked at this and kind of came to a hard
conclusion that this is a hard issue to wrestle with and more information needed to be
found and we should look at this at a later point in time. Fast forward ten years later we
are having the same conversation. A couple things that I think is important for me to also
share with you, because I have been one pretty quick to talk about -- there is no real
public safety benefits with this code as written and I appreciate Ms. Kane and code
enforcement saying, well, UDC isn't really designed about public safety, it's more about
quality of life and that's why we have it in place is to create for an overall better quality of
life. One of the reasons why our code can be challenging is the distinction in our code
and UDC between storage and parking. So, storage happens on your driveway, parking
happens on the street and because of that we prohibit storing of nonlicensed vehicles or
motorcycles on our driveway and everything else under the sun. Your boats, your trailers,
et cetera. So, I think that's sometimes where the disconnect can come. We discussed
this before, like I said, for about an hour and a half without any real consensus in terms
of, City Council, you need to do X. A couple things that came up, though, that I think are
important to know is that any change could likely result in a change in enforcement. Rich
was concerned that it may require more resources on their part , larger enforcement. I
think that all remains to be seen, but that was a concern that was shared by Rich. I think
your homeowners associations would prefer to leave this as is. Many HOAs don't have
an enforcement mechanism outside of a -- of a letter trying to encourage HOAs to make
a change and thus they rely -- and you will hear -- you have heard this I think from code
enforcement, also our homeowners associations rely on code enforcement to enforce
HOA violations that are also a violation of code. So, they would prefer I think to keep
things as is. So, a couple of options. We could be done with this exercise and just leave
it as is. We could fully repeal it. I wouldn't suggest that. I think there was a lot of concern
that if that happened we would turn our driveways -- everybody's driveways into full fledge
parking lots. There was a recommendation or su ggestion, I should say, very tongue in
cheek, from Ms. Kane that says just ban all parking on the streets as well and that would
be in line with what you can do in a driveway. I didn't get a sense from this body there
would be a lot of reception to that, but that was something that came up. And the fourth
item would be -- is to modify the code and if we were there is a couple of suggestions that
I would make. One is you will see throughout this there is reference to parking, but
because it's really what we are talking about is storage, I just think some -- some word
changes to make that fall in line with , really, what the use is -- would maybe make it less
confusing for our citizens. The second piece -- and, ultimately, I think the suggestion that
I would make is that we would modify this piece of code to either prohibit the use after a
72 hour period or to grant that use for 72 hours. So, that would, essentially, mean it's the
same ability to park your boat, your trailer, your razor on the public street could then be
granted to you and your house and that would really serve what I think is the intended
purpose, is I think most people are not parking their boats or their trailers on their driveway
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permanently. They are parking them to load them up before they head up to the lake, to
service, to do this and to do that. Again, we got home from our cabin on Sunday night ,
I'm going to go put it in my storage unit on Monday, I want to be able to park it overnight.
Again, maybe it's -- we have got a big family vacation, we want to load it up for a couple
of days. I think that's a -- a modification like that wouldn't meet what I think is the intended
use of people who are unknowingly violating code. In addition, those people are going to
park it on the street. So, taking that off the street I think also provides a certain level of
increased public safety. I said that -- I know in my neighborhood a neighbor parks his RV
around a blind corner. It's really really challenging, at the end of the year, beginning of
the school year when he's moving his RV in and out , because you can't see if any
pedestrians are coming. So, I think it would actually also increase the -- the public safety.
The piece that -- that we heard from code enforcement about the challenge of -- of
enforcing is something that I would like if we -- if we were going to make a change that
we would have a public hearing and let code enforcement come in and speak to that.
They are in that day in and day out, I'm not, I don't think it would be appropriate for me to
speculate, except for to say that all of our, you know, code is largely complaint driven and
so if my neighbor has turned his driveway into a parking lot for razors, I'm going to call
code enforcement to enforce that, just like if they were parking it on the street for weeks
at a time. I don't want to -- maybe Mr. Nary can chime in there. There is a little piece of
concern about the ability to enforce those code violations if they are existing on your
driveway and code enforcement's ability to actually come onto the property to issue a
notification or a citation and so -- and, I don't know if Mr. Nary wants to touch base on that
or if that's something that if we would want to move forward we could have addressed at
the public.
Nary: So, Madam Mayor, Members of the Council, Council Cavener, yeah, I mean there
is probably two things about the driveway issue that will be problematic that we would
have to work through. First, of course, the 72 hours can be problematic on the street.
People tend to sometimes move them. There is a case out of another part of the country
about chalking tires, so that hasn't been resolved countrywide yet, but the bigger concern
is if a person parked a car there on a Friday and say we took a photograph and came
back on Monday, we would have no idea whether they moved it during the weekend. So,
there may be some enforcement issues to work through. Not to say we couldn't do it, I'm
just saying that's an issue to be aware of. The other is is serving, you know, private
property. I'm not -- I'm not super concerned about serving the citation. I think that would
be okay. It would be entering the private property for any other purpose I think would be
necessary for a warrant, but I think if we are just going to the door, knocking on the door
to serve a citation, that would be fine.
Cavener: And, Madam Mayor, Members of the Council, I think we all know, this isn't a
silver bullet solution. I mean this is something -- again, Council was dealing with it ten
years ago and it hasn't been resolved. My recommendations are merely -- after just
looking at this, this is the best practice to solve the problem for I think the majority of
people who are unknowingly violating the law. To me it's -- it's a common sense change
and, as I mentioned when I started this process, again, I don't have a boat, I don't have
an RV and I don't have any -- I don't have a dog in this fight, this is just more of trying to
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Meridian City Council Work Session
October 1, 2019
Page 12 of 18
respond to what I have heard from our citizens, who, again, want to follow the law, but
just kind of scratching their heads when it comes to this particular piece. Mr. Ballard is
here. He can -- again, both as -- as chairman of our Transportation Commission -- can
chime in if anything he thought maybe I was a little off base on . Love to give him at least
the opportunity to provide any comments or feedback. I really respect his opinion. He
does a great job as chairing that commission. But I'm also happy to answer any questions
if you have them and, if not, maybe request your direction to be able to work with Legal
to bring back something in a more finalized version that we could share with the public
and gauge their feedback.
De Weerd: Okay. Council, any comments, questions, thoughts to share?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Sure. Luke, great job. From -- from the July 18th memo to today, the committee
work, I think it's a well formed option list to us on an important issue. It sounds like if the
recommendation amongst the pros and cons of the choices is to amend code to allow
parking to occur on a driveway for up to three days, similar to the street and one of the
ancillary benefits would be, once everyone knows that, that they would now choose to
park that boat and RV in that driveway for the weekend off the streets , making it more
safe with greater vision and just probably an extra benefit it sounds like, which seems to
make great sense. As you weighed those options did you and your group or Mr. Ballard
have any sound argument as to why that wouldn't make sense , the three days in the
driveway, just like three days in the street?
Cavener: Madam Mayor -- and Mr. Ballard can chime in. I think the biggest concerns
really stemmed from -- from Rich and how -- how are we going to have to enforce that
and I think there was also some concern that now folks, who knowingly follow the law,
because they have heard from code enforcement, you know, kind of schedule their travel
to get in at a point in time that they can take those , you know, property to the proper
storage unit and that potentially you would invite more of that onto the driveway than
maybe you would have had before. It's a -- it's a fair point. To me -- and this is just my
personal opinion -- I would rather have those things parked in the driveway than parked
on the street. I just think that's a better place for them. But you could have more people
-- again somebody gets home Friday night and intends to take it to , you know, their
storage unit on Saturday, now leaves it in their driveway until Monday. Possible. You
know, if Mr. Ballard -- I would like to invite him up. He's been a real valuable asset to this
process and allow him to answer any questions and chime in.
De Weerd: David, thank you for joining us.
Ballard: Madam Mayor, Members of the Council, Luke had -- or Mr. Cavener had invited
me to this committee and it was quite interesting and a very robust conversation, because
we did explore many avenues and I guess the one question for me was is it the role of
Meridian City Council Meeting Agenda October 8, 2019 – Page 65 of 253
Meridian City Council Work Session
October 1, 2019
Page 13 of 18
city government to regulate, if you will, what happens on that part of your personal
property, whether it's storing or parking and there was -- you can go either way on that
question and part of it has to do with value of property, part of it has to do with just the
neighborhood itself and I think part of it has to do with safety. Where is a good place to
put vehicles, if you will. But I came down that part of the role of government as well as a
mechanism to protect property. Now, you invite some regulation. That goes with the job.
But overall I thought it was a very good conversation to talk about what's going on in the
neighborhoods. What's going on in the community and how to better serve the citizens.
And so Mr. Cavener invited, if you would, some more -- more conversation, because I
think it takes that. At the end of the day I kind of like some regulation, knowing what might
be parked next to me, what I can and can't do on my property and ability to have that
redressed or remedied if those regulations aren't complied with or enforced and that calls
for a bigger job for our officers, I get that, but I come down on the side of part of our
community and I think we have the opportunity to make those rules. Questions?
De Weerd: Council, any questions?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Just a comment. If I understood it right, it sounds like this recommendation is a
lighter touch of government, allowing something to occur that is prohibited under our
current code?
Ballard: I believe that's correct. And maybe Mr. Cavener's suggestion would be a little
more clarity and --
De Weerd: Consistency.
Ballard: -- already approving what goes on in the sense that, okay, you're going to load,
unload, you're going to park there overnight and maybe it brings a little more definition or
clarity to that regulation.
Borton: Interesting.
Ballard: As always I appreciate the opportunity to address you. Thank you.
De Weerd: And now you know why it hasn't really been solved, as Mr. Cavener said, for
ten years, it's -- it's a conversation that can go in a number of directions and always turn
around to the very same standstill of how do you enforce it, what is the most reasonable.
Cavener: Madam Mayor, you hit the nail on the head. I get why previous councils have
just kind of waited on this is you get a what if scenario and, then, you start talking about
that for 20 minutes, which is why -- I mean I try to bring in people to the table who are a
lot smarter on this subject rather than me , which is why I appreciate Mr. Ballard being
Meridian City Council Meeting Agenda October 8, 2019 – Page 66 of 253
Meridian City Council Work Session
October 1, 2019
Page 14 of 18
here to have -- and Emily and somebody who represented the HOAs, code enforcement,
people that -- Council Member Bernt kind of talked about it earlier when we were talking
about the City Hall hours. The decision is not going to impact me, it's going to impact a
lot of people, so let's bring the smartest people to the table for what we think is the most
common sense decision and, then, decide to move forward one way or another.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: This is a -- it is a hard one and you have got -- most people live within HOAs,
which have rules about this anyway, so we are really talking about a small -- kind of a
small percentage of homes in Meridian that this would affect regardless and I think for the
most part we are talking about boats, because there aren't very many RVs that are going
to fit in a regular sized driveway. So, we are talking about small things. But I don't have
a problem with it being in the driveway for three days versus on the street for three days
and having a car on the street, to me that provides a safer environment for driving. So, I
think it's definitely worth the conversation and bringing it before the public.
De Weerd: Okay. So, you will bring this back --
Cavener: Madam Mayor, I guess with -- with your permission I would like to work with the
Legal Department to draft a piece of ordinance language that we would bring back for a
first reading November -- first meeting in November maybe, second meeting in November.
De Weerd: Okay. Very good.
Cavener: Thank you.
D. Parks Department: Providing Services to the Meridian
Development Corporation
De Weerd: Thank you. Okay. Item 5-D is under our Parks Department and we have
Mike.
Barton: Good afternoon, Madam Mayor, Members of Council. I am here this afternoon
to talk about an agreement between the city and MDC that would allow us entry into a
property that they control on Broadway. It's owned by UP. There is some irrigation pipe
that provides the surface water delivery to City Hall and some folks west of Meridian Road
that needs a volunteer tree removed and some -- probably some root augering. We are
not quite sure what needs to be done, but we need to get the keys and the permission
slip to get in there and assess it and make those repairs. The repairs are covered under
our regular operating budget. So, with that I will stand for questions.
De Weerd: Thank you, Mike. Any questions from Council? Thank you.
Meridian City Council Meeting Agenda October 8, 2019 – Page 67 of 253
Meridian City Council Work Session
October 1, 2019
Page 15 of 18
Barton: Thank you.
Item 6: Action Items
A. FY2020 Budget Amendment - Self Funding Reserves
De Weerd: Okay. Item 6-A under Action Items we have a fiscal year 2020 first of the
season budget amendment. Yeah. On October 1st.
Barney: I thought I would bring it in.
De Weerd: I think you have a lot of directors that are going, yes, it's not me.
Barney: Yep. So, Madam Mayor, Members of Council, I'm before you with the first budget
amendment of the fiscal year on the first day of the fiscal year, but this isn't the first time
you have seen this. So, back in 2016 was when we started talking about self funding
options and I requested that you consider setting aside funds for this reserve account,
which everyone was in agreement with at that time. Todd formally came before you last
fiscal year and you all did agree to that set aside and currently I'm standing before you ,
so that I can get spending authority to actually move those funds into that trust account.
De Weerd: Thank you, Christena. Council, any questions?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: It sounds like you really don't want us to change our mind.
Barney: You certainly can.
Cavener: Madam Mayor?
De Weerd: You're very gracious. Mr. Cavener. Sorry.
Cavener: Thank you, Madam Mayor. No, no questions. I just want to thank you again,
Christena. I know you and I have not always seen eye to eye on the pathway to get here,
but I just appreciate your professionalism, your ability to really advocate for our
employees. It's well received and very appreciated.
Barney: Thank you, Councilman Cavener.
Cavener: Madam Mayor, I don't know if somebody was -- typically the HR liaison would
make this --
Bernt: I was looking for the number, but if you are more prepared than me, go right ahead.
Meridian City Council Meeting Agenda October 8, 2019 – Page 68 of 253
Meridian City Council Work Session
October 1, 2019
Page 16 of 18
Cavener: I'm not, but I'm happy to at least, Madam Mayor, move that we approve the
2020 budget amendment coming from the Human Resources Department for the self
funding reserves. Do I need to include a dollar amount?
Nary: That's what I was looking at. 1.4 million.
Cavener: -- for 1.4 million dollars.
Bernt: Second.
De Weerd: Any discussion?
Cavener: Madam Mayor, just a comment.
De Weerd: Yes.
Cavener: Christena, I know that you will do this, but I just also want to put it on the record
to send Council the agendas for these trustee meetings, so that it's on our radar as well.
I know that we have published it, but I'm sure as all Council Members can attest, we get
a significant amount of e-mail. I want to stay -- keep my eyes on this and so getting an
e-mail to me when these are would be very appreciated.
Barney: Absolutely.
De Weerd: If there is no discussion, Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
Barney: Thank you.
B. Contract For Services Between The Meridian Development
Corporation
De Weerd: Thanks for all your hard work. Okay. Item 6-B is the contract that you just
heard about. Council, certainly if you have any questions about it Mike is still here and
available to answer. If not, I would entertain a motion to approve the contract for services.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Meridian City Council Meeting Agenda October 8, 2019 – Page 69 of 253
Meridian City Council Work Session
October 1, 2019
Page 17 of 18
Milam: I move that we approve the contract for services between the Meridian
Development Corporation and the city. I'm assuming it's the City of Meridian.
Little Roberts: Second.
De Weerd: I have a motion and a second. Any discussion? Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 7: Executive Session per Idaho State Code 74-206 (1)(c) To acquire an
interest in real property not owned by a public agency
De Weerd: Item 7 is Executive Session. Do I have a motion?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Move we go into Executive Session pursuant to Idaho State Code 74-206(1)(c).
Cavener: Second.
De Weerd: I have a motion and a second to adjourn into Executive Session. Mr. Clerk,
will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION: (5:20 p.m. to 5:58 p.m.)
De Weerd: Okay. I would entertain a motion to come out of Executive Session.
Borton: Move we come out of Executive Session.
Cavener: Second.
De Weerd: All those in favor say aye. All ayes. Motion carried.
Meridian City Council Meeting Agenda October 8, 2019 – Page 70 of 253
Meridian City Council Work Session
October 1, 2019
Page 18 of 18
MOTION CARRIED: ALLAYES.
De Weerd: Do I have a motion to adjourn?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Move we adjourn our work session.
Cavener: Second.
De Weerd: I have a motion and a second to adjourn our work session. All those in favor
say aye. All ayes.
MOTION CARRIED: ALLAYES.
MEETING ADJOURNED AT 5:59 P.M.
(AUDIO FILE OF THESE PROCEEDINGS)
10 i 8 i 2DI9
MAYOR !Y DE WEERD DATE APPROVED
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CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 3 A
Item Title: Approve Minutes of September 24, 2019 City Council Work
Session
Meeting Notes:
c✓
I TEM SHEET
C ouncil Agenda I tem - 3.A .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - Approve M inutes of S eptember 24, 2019 City Council Work S ession
AT TAC HM E NT S:
Description Type Upload D ate
Minutes Minutes 9/25/2019
Meridian City Council Meeting Agenda October 1, 2019 – Page 3 of 161
Meridian City Council Work Session
September 24, 2019
Page 25 of 25
MEETING ADJOURNED AT 6:00 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
MA OR B
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CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 3 B
Item Title: Little Creek Subdivision No. 2. Sanitary Sewer and Water Main
Easement
Meeting Notes:
F1
I TEM SHEET
C ouncil Agenda I tem - 3.B .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - L ittle Creek Subdivision No. 2 S anitary Sewer & Water M ain E asement
AT TAC HM E NT S:
Description Type Upload D ate
E asement Cover Memo 9/25/2019
Meridian City Council Meeting Agenda October 1, 2019 – Page 29 of 161
ADA COUNTY RECORDER Phil McGrane 2019-095187
BOISE IDAHO Pgs=8 BONNIE OBERBILLIG 10/02/2019 12:52 PM
CITY OF MERIDIAN, IDAHO NO FEE
Project Nnine (Subdivision)
L QreA S9
aaniLar e un
II, I? wer & Water Win Easement Number:
Identify this Easement by sequential number if Project contains
more than one casement of this type.
See Instructions for additional information).
SANITARY SE W -E R AND WATER MAIN EASE, MENTV-
THIS Easement Agreement, made this day of (k1JX-X20-0_betwcen
,LV
("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee");
WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of-way
across the premises and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer and water is to be provided for through underground
pipelines to be constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipelines from time to time
by the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and
other good and valuable consideration, the Grantor does hereby give, grant and convey
unto the Grantee the right-of-way for an easement for the operation and maintenance of
sanitary sewer and water mains over and across the following described property:
(SEE ATTACHED EXHIBITS A and B)
The easement hereby granted is for the purpose of construction and operation of sanitary
sewer and water mains and their allied facilities, together with their maintenance, repair
and replacement at the convenience of the Grantee, with the free right of access to such
facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee,
it's successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after making repairs or performing other maintenance, Grantee shall restore the area
of the easement and adjacent property to that existent prior to undertaking such repairs
and maintenance. However, Grantee shall not be responsible for repairing, replacing or
restoring anything placed within the area described in this easement that was placed there
in violation of this easement.
THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
described for this easement, which would interfere with the use of said easement, for the
Sanitary Sewer and Water Main Easement REV. 04/08/2019
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GRANTEE: CITY OF MERIDIAN
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County of Ada )
This record was acknowledged before me on 1Q (_ X 1 q (date) by Tammy de
Weerd and Chris Johnson on behalf of the City of Meridian, in their capacities as
Mayor and City Clerk, respectively.
(sip) n V lel J
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Notary Signature ^ A y h
My Commission Expires d-�
CHARLENE WAY
COMMISSION #67390
NOTARY PUBLIC
STATE OF IDAHO
MY COMMISSION EXPIRES 3/28/22
Sanitary Sewer and Water Main Easement REV. 04/08/2019
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AE/IDIZ 1A ---N*,-
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CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 3 C
Item Title: Partial Release of Touchmark Meadow Lake Village Sanitary
Sewer and Water Main Easement
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.C.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - Partial Release of Touchmark M eadow Lake Village Village S anitary Sewer and
Water M ain E asement
AT TAC HM E NT S:
Description Type Upload D ate
Release of Easement Cover Memo 9/25/2019
Meridian City Council Meeting Agenda October 1, 2019 – Page 38 of 161
ADA COUNTY RECORDER Phil McGrane 2019-095189
BOISE IDAHO Pgs=4 BONNIE OBERBILLIG 10/02/2019 12:53 PM
CITY OF MERIDIAN, IDAHO NO FEE
PARTIAL RELEASE OF EASEMENT
TYPE OF EASEMENT BEING PARTIALLY RELEASED: Sanitary Sewer & Water Main Easement
GRANTEE: CITY OF MERIDIAN
GRANTORS: Touchmark at Meadow ,:INCLUDING SUCCESSORS AND ASSIGNS
Lake Village, LLC
WHEREAS, by easement dated June 14 ) 2018 and recorded as Instrument Number
2018-054664 —in the land records of Ada County, State of Idaho, an easement of the type
and nature set forth in the above -captioned title was granted to the City of Meridian, all Idaho Municipal
Corporation ("the Easement"), upon the real property legally described therein.
WHEREAS, the continuance of a certain portion of the Easement is no longer necessary or desirable.
NOW, THEREFORE, in consideration of the premises, the City of Meridian does hereby release, vacate,
and abandon that certain portion of the Easement on the lands more particularly described on Exhibit A,
and depicted on Exhibit B, attached hereto and incorporated herein.
All rights and privileges under the under the above-described document in and to the remaining lands
covered by the Easement shall remain and continue in the Grantee and shall not be affected in any way
hereby.
IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its
proper officers thereunto duly authorized this I %:)' day of OC�ok)p_r , 201`
Tammy dyed, Mayor
City of LA
Johnson, City Clerk ls<�o "..
SEAL
-ell
STATE OF IDAHO,
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County of Ada
This record was acknowledged before me on 10+201 q (date) by Tammy de Weerd and
Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,
respectively.
COM
=CHARLtqffl)WAy llldl _ru Notary Signature
COMMISSION #67390
N r40TARY PUBLIC My Commission Expires3A_?___P_001`Z11�_
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STATE OF IDAHO
ComMISSION EXPIRES 3AMM
Version 05/31/19
LEGAL DESCRIPTION
Page 1 OF 1
September 16, 2019
Project No.: 116131
EXHIBIT “A”
SANITARY SEWER & WATER MAIN EASEMENT VACATION
TOUCHMARK MEADOW LAKE VILLAGE VILLAS
CITY OF MERIDIAN
A portion of an existing Sanitary Sewer and Water Main Easement, said existing easement recorded
under Instrument Number 2018-054664, said portion being located in portion of Parcels D according to
Record of Survey No. 9213, recorded under Instrument No. 112048170, Ada County Records, said
portion situate in the Northwest Quarter of Section 16, Township 3 North, Range 1 East, Boise Meridian,
City of Meridian, Ada County, Idaho, described as follows:
COMMENCING at the Center Quarter Corner of said Section 16, from which the North Quarter Corner of
said Section 16 bears North 00°04'25" West, 2656.98 feet; Thence, along the east line of the Northwest
Quarter of said Section 16, North 00°04'25" West, 116.09; Thence North 90°00’00” West, 70.16 feet to
the POINT OF BEGINNING;
Thence North 89°15’20” West, 4.00 feet;
Thence North 00°44’40” East, 4.00 feet;
Thence South 89°15’20” East, 4.00 feet;
Thence South 00°44’40” West, 4.00 feet to the POINT OF BEGINNING.
The above described contains 16 square feet, more or less.
PREPARED BY:
The Land Group, Inc.
Michael Femenia, PLS
09/16/2019
Meridian City Council Meeting Agenda October 1, 2019 – Page 40 of 161
SANITARY SEWER &
WATER MAIN EASEMENT
INSTR. No. 2018-054664
TIE LINE:
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Section 16, Township 3 North, Range 1 East, Boise Meridian
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09/16/2019
Meridian City Council Meeting Agenda October 1, 2019 – Page 41 of 161
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Touchmark Meadow Lake Village Villas
Sewer & Water Main Easement Vacation
Section 16, Township 3 North, Range 1 East, Boise Meridian
City of Meridian, Ada County, Idaho
2019
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SEWER & WATER MAIN EASEMENT
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EXISTING SANITARY SEWER
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INSTR. No. 2018-054664
EXISTING SANITARY SEWER
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INSTR. No. 2018-054664
09/16/2019
Meridian City Council Meeting Agenda October 1, 2019 – Page 42 of 161
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CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 3 D
Item Title: Final Plat for Gander Creek North No. (H-209-0096)
By Trilogy Idaho, Located on the South Side of W. McMillan Rd.
Meeting Notes:
ml
I TEM SHEET
C ouncil Agenda I tem - 3.D.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - F inal P lat for Gander Creek North No. 1 (H-2019-0096) by T rilogy Idaho,
L ocated on the South S ide of W. M cM illan Road
C lick Here for A pplication Materials
AT TAC HM E NT S:
Description Type Upload D ate
S taff Report S taff Report 9/27/2019
Meridian City Council Meeting Agenda October 1, 2019 – Page 43 of 161
Page 1
HEARING
DATE:
10/01/2019
TO: Mayor & City Council
FROM: Sonya Allen, Associate Planner
208-884-5533
Bruce Freckleton, Development
Services Manager
208-887-2211
SUBJECT: H-2019-0096
Gander Creek North Subdivision No.1
LOCATION: The south side of W. McMillan Rd.,
approximately ¼ mile west of N.
McDermott Rd., in the NE ¼ of Section
32, Township 4N., Range 1W.
I. PROJECT DESCRIPTION
The Applicant proposes a final plat consisting of 48 building lots, 10 common lots and 1 other lot for
future right-of-way dedication on 13.57 acres of land in the R-8 zoning district.
II. APPLICANT INFORMATION
A. Applicant:
Trilogy Idaho. – 9839 W. Cable Car St., Boise, ID 83706
B. Owner:
Union Square, LLC. – 9839 W. Cable Car St., Boise, ID 83706
C. Representative:
Kent Brown Planning – 3161 E. Springwood Dr., Meridian, ID 83642
III. STAFF ANALYSIS
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat (H-2019-0083 – Gander Creek North Subdivision) in accord with the requirements listed in UDC
11-6B-3C.2. Because the number of buildable lots and common area is the same as shown on the
approved preliminary plat, staff deems the final plat in substantial compliance with the approved
preliminary plat.
STAFF REPORT
COMMUNITY DEVELOPMENT DEPARTMENT
Meridian City Council Meeting Agenda October 1, 2019 – Page 44 of 161
Page 2
IV. DECISION
Staff recommends approval of the proposed final plat within the conditions noted in Section VI of
this report.
V. EXHIBITS
A. Preliminary Plat (dated: 5/13/2019)
Meridian City Council Meeting Agenda October 1, 2019 – Page 45 of 161
Page 3
B. Final Plat (not dated)
Meridian City Council Meeting Agenda October 1, 2019 – Page 46 of 161
Page 4
C. Landscape Plan (dated: 08/27/2019)
Meridian City Council Meeting Agenda October 1, 2019 – Page 47 of 161
Page 5
VI. CITY/AGENCY COMMENTS & CONDITIONS
A. Planning Division
Site Specific Conditions:
1. Applicant shall comply with all previous conditions of approval associated with this development
(H-2019-0013; DA instrument number 2019-060657).
2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two years
of the City Council’s approval of the preliminary plat (by June 18, 2021), or apply for a time
extension, in accord with UDC 11-6B-7.
3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The development shall be limited to thirty (30) building permits until a secondary access for
emergency services is completed.
5. The final plat prepared by Bailey Engineering, Inc. by Gregory G. Carter, included in Section
V.B shall be revised as follows:
a. The professional land surveyor shall affix their signature and date to the face of the plat
sheets.
b. Include the Instrument Number on Notes #10, #11, and #12.
6. The landscape plan prepared by Jensen Belts Associates, dated 08/27/2019, included in Section
V.C, shall be revised as follows:
a. Landscaping along the multi-use pathway directly north of the Five Mile Creek shall be
landscaped to the standards of UDC 11-3B-12C.
b. Fencing (chain-link or wrought iron) that complies with the standards listed in UDC 11-3A-
6C shall be constructed on the south side of the multi-use pathway along the Five Mile Creek
for public safety.
7. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or
development agreement does not relieve the Applicant of responsibility for compliance.
8. Prior to signature of the final plat by the City Engineer, the applicant shall provide the “final”
Ada County Street Name Evaluation Letter.
9. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from
the United States Postal Service stating that the applicant has received approval for the location of
mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information.
10. The rear and/or sides of structures that face W. McMillan Rd., an arterial street, shall incorporate
articulation through changes in two or more of the following: modulation (e.g. projections,
recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other
integrated architectural elements to break up monotonous wall planes and roof lines that are
visible from the subject public street. Single-story structures are exempt from this requirement.
11. All stormwater detention facilities counted toward qualified open space are required to be
designed in accord with the standards listed in UDC 11-3B-11C.
12. All fencing shall comply with the standards of UDC 11-3A-7C.
13. A floodplain development permit is required to be obtained from the Public Work’s Department
prior to any and all development within the floodplain.
Meridian City Council Meeting Agenda October 1, 2019 – Page 48 of 161
Page 6
14. A 14-foot wide public pedestrian easement is required to be submitted to the Planning Division
for the multi-use pathway; coordinate the details of the easement with Kim Warren, Park’s
Department.
15. The Five Mile creek, which lies on land owned by Nampa & Meridian Irrigation District between
the north and south portions of this development, shall be protected during construction.
16. All homes constructed shall be generally consistent with the conceptual elevations included with
the development agreement (inst. # 2019-060657).
17. Certificate of Zoning Compliance and Design Review approval is required for the proposed
clubhouse and pool area.
18. Prior to signature of the final plat by the City Engineer, the applicant shall submit a letter of intent
from the school district outlining their timeline for the construction of the high school.
19. Signage shall be installed at the end of the alleys for addressing purposes for lots that front on
mews.
20. Prior to signature of the final plat by the City Engineer, the applicant shall submit details of the
children’s play structure and picnic structure.
B. Public Works
Site Specific Conditions:
1. All streetlights (4) on McMillan Road shall be Type 1. Street light plan requirements are listed in
section 6-7 of the City's Design Standards. A copy of the standards can be found at
http://www.meridiancity.org/public_works.aspx?id=272
2. The water system as proposed does not have a secondary connection to the City's water
distribution system. This situation can result in water quality concerns until such time as the
secondary connection is made with the next phase of this development. Each phase must be
modeled at final plat to ensure adequate fire flow.
3. Flood Plain Permit R-FLDP-2019-0016 has been issued for this project, and the Study of A zone
shows flood contained in channel.
4. This development is subject to paying reimbursement fees for The Oaks Lift Station and Pressure
Sewer Reimbursement Agreement, and the West Ada School District Reimbursement Agreement
for Oaks Lift Station Pump Upgrades (currently under development) pursuant to meridian city code
section 8-6-5
5. The March 7, 2019 Geo-Tech Report, prepared by SITE Consulting, LLC, submitted with this
application highlights several site conditions (including but not limited to soil types, ground water,
and construction methods) that will make development of this property and construction of homes
somewhat challenging. The developer shall bear the responsibility of ensuring that all the
requirements, including compaction of backfill material, foundation drains around homes, and on-
site infiltration pits are conveyed to the home builders, and that they are closely adhered to.
General Conditions:
6. Sanitary sewer service to this development is available via extension of existing mains adjacent to
the development. The applicant shall install mains to and through this subdivision; applicant shall
coordinate main size and routing with the Public Works Department, and execute standard forms
of easements for any mains that are required to provide service. Minimum cover over sewer mains
is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials
Meridian City Council Meeting Agenda October 1, 2019 – Page 49 of 161
Page 7
shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
7. Water service to this site is available via extension of existing mains adjacent to the development.
The applicant shall be responsible to install water mains to and through this development,
coordinate main size and routing with Public Works.
8. All improvements related to public life, safety and health shall be completed prior to occupancy of
the structures. Where approved by the City Engineer, an owner may post a performance surety for
such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC
11-5C-3B.
9. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
10. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing,
landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
11. The City of Meridian requires that the owner post with the City a performance surety in the amount
of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final
plat signature. This surety will be verified by a line item cost estimate provided by the owner to the
City. The applicant shall be required to enter into a Development Surety Agreement with the City
of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or
bond. Applicant must file an application for surety, which can be found on the Community
Development Department website. Please contact Land Development Service for more
information at 887-2211.
12. The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, and water infrastructure for a duration
of two years. This surety amount will be verified by a line item final cost invoicing provided by the
owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
13. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety
agreement may be approved as set forth in UDC 11-5C-3C.
14. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
15. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
16. Applicant shall be responsible for application and compliance with any Section 404 Permitting that
may be required by the Army Corps of Engineers.
17. Developer shall coordinate mailbox locations with the Meridian Post Office.
18. All grading of the site shall be performed in conformance with MCC 11-1-4B.
19. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
20. The engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
Meridian City Council Meeting Agenda October 1, 2019 – Page 50 of 161
Page 8
elevation of the crawl spaces of homes is at least 1-foot above.
21. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage
facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD.
The design engineer shall provide certification that the facilities have been installed in accordance
with the approved design plans. This certification will be required before a certificate of occupancy
is issued for any structures within the project.
22. At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
23. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer’s expense. Final design shall be submitted as part of the development plan
set for approval, which must include the location of any existing street lights. The contractor’s
work and materials shall conform to the ISPWC and the City of Meridian Supplemental
Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator
at 898-5500 for information on the locations of existing street lighting.
24. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather
dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall
be graphically depicted on the plat for reference purposes. Submit an executed easement (on the
form available from Public Works), a legal description prepared by an Idaho Licensed Professional
Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x
11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be
sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the
plat referencing this document. All easements must be submitted, reviewed, and approved prior to
signature of the final plat by the City Engineer.
25. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
26. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-
5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes
such as landscape irrigation if approved by Idaho Department of Water Resources.
27. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment
procedures and inspections.
28. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or
well water for the primary source. If a surface or well source is not available, a single-point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
29. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
Meridian City Council Meeting Agenda October 1, 2019 – Page 51 of 161
�jQ/rE IDIZNIA*,-----DAHO
CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 3 E
Item Title: Ada county Dispatch Services Renewal Agreement
Meeting Notes:
9
I TEM SHEET
C ouncil Agenda I tem - 3.E .
Presenter: F ire Chief M ark Niemeyer
Estimated Time f or P resentation: 1 minute
Title of I tem - Ada C ounty Dispatch Services Renewal Agreement
R enewal o f Agreement fo r F ire Department C ommunic ation Dispatch S ervices between Ad a C ounty and the C ity
of Meridian for F is cal Year 2020.
AT TAC HM E NT S:
Description Type Upload D ate
Memo to Council Cover Memo 9/25/2019
A greement f or Dispatch S ervices F Y20 A greements / C ontracts 9/25/2019
Meridian City Council Meeting Agenda October 1, 2019 – Page 52 of 161
Meridian Fire Department 33 E. Broadway Avenue, Suite #210 Meridian, ID 83642
Phone 208-888-1234 www.meridiancity.org
September 25, 2019
MEMORANDUM
TO: Mayor and City Council Members
CC: Mark Niemeyer
FROM: Meridian Fire Department
RE: Annual Renewal of Ada County Dispatch Services Agreement
Requesting Council approval and Mayor's signature on the Renewal of Agreement for Fire
Department Communication Dispatch Services between Ada County and the City of Meridian
for Fiscal Year 2020.
Meridian City Council Meeting Agenda October 1, 2019 – Page 53 of 161
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Meridian City Council Meeting Agenda October 1, 2019 – Page 55 of 161
IN WITNESS WHEREOF, the Parties hereto have subscribed their names on the
following dates:
ADA COUNTY
Board of Ada County Commissioners
ABSENT
Kend Kenyan, Commissioner
Rick Visser, Commissioner
Signed this !! tay of fthbW , 20
ATTEST:
Phil McGrane, Ada County Clerk
by Trent Tripple, Chief Deputy
Ada Countv Sheriffs Office
�ZL la"'e4 —
Stephen Bartlett, Ada County Sheriff
Signed this Yday of 6 7 , 20 / .�
CITY OF MERIDIAN
Tammy de a d, Mayor
Signed this164'day of b r `, 20j9.
RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH
SERVICES BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR
2020 - PAGE 3
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Meridian City Council Meeting Agenda October 1, 2019 – Page 57 of 161
Meridian City Council Meeting Agenda October 1, 2019 – Page 58 of 161
(jEQ/IDIIZAN?-
CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 3 F
Item Title: Fire Station 6 Agreement for Connection to Pressurized
Irrigation
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.F.
Presenter:
Estimated Time f or P resentation: 1 MI NUT E
Title of I tem - Agreement for Connection to P ressurized Irrigation L ine for F ire S tation 6
S eeking c o uncil ap p ro val fo r the Agreement fo r C onnec tion to P ressurized Irrigation Line for Meridian F ire
S tation No.6. T his agreement is required by S 3 Inves tments L.P. (S outh neighbor to F ire S tation #6 site) to
c o nnect to their p res s urized irrigation s ys tem. C ity c o s t not to exceed $9,754.98 for the des ign and cons tructio n
to c o nnect (will be fund ed out of S tatio n 6 contingency for cons tructio n). S igned agreement is req uired p rio r to
c o nstruc tion for connec tion for pres s urized irrigation
AT TAC HM E NT S:
Description Type Upload D ate
A greement f or Connection to P ressurized I rrigation f or Fire
S tation 6 Cover Memo 9/26/2019
Meridian City Council Meeting Agenda October 1, 2019 – Page 59 of 161
City Clark
City of Meridian
33 E. Broadway Avenue
Meridian, ID 83642
ADA COUNTY RECORDER Phil McGrane 2019-095382
BOISE IDAHO Pgs=ll VICTORIA BAILEY 10/02/2019 03:42 PM
CITY OF MERIDIAN, IDAHO NO FEE
A
AGRE EMENT FOR CONNECTION
I I I W-01�ftl I
This AGREE
N NT FOR CONNECTION TO PRESSURIZED IRRIGATION
LINE is made this
J�� ay of September, 2019 by and between the City of Meridian, a
2 AM
municipal corporation organized under the laws of the State of Idaho, whose address is 33
East Broadway Avenue, Meridian, Idaho (hereinafter "City"), the Meridian Rural Fire
District, a body politic and corporate of the State of Idaho (Hereinafter "District"), and S3
Investments L.P., and Idaho Limited Partnership {hereinafter "S3") (collectively,
"Parties").
WHEREAS, S3 is the oWner of parcel number '
��Iocated at
Meridian, Idaho, in Ada County, Idaho (the
"S3 Property"; (Add Legal Description __4$,e.,a-
WHEREAS, the District is the owner of the property at 1425 W. Overland Road,
designated as Meridian Fire Station No 6 (the "Subject Property") more particularly
described in the attached Exhibit A;
WHEREAS, the City is constructing the fire station building and will maintain
and operate the fire station facility upon its completion;
WHEREAS, the Subject Property has lost its historical source of surface
irrigation water, and S3 has agreed to provide access to the irrigation mainline on its
property according to the terms and conditions set forth in this Agreement;
WHEREAS, City has entered into a Pump Station Operation and Maintenance
Agreement with the Nampa & Meridian Irrigation District dated,
�Athat
will require City to upgrade the Fall Creek No 86 Pump Station so that it will adequately U30
serve the Subject Property and all other properties currently served by the pump station.
NOW, THEREFORE, for good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged and agreed, and in consideration of the
mutual promises and covenants herein contained, and in consideration of the recitals
above, which are incorporated herein, the Parties agree as follows:
PAGE 1
Meridian City Council Meeting Agenda October 1, 2019 – Page 61 of 161
Meridian City Council Meeting Agenda October 1, 2019 – Page 62 of 161
Meridian City Council Meeting Agenda October 1, 2019 – Page 63 of 161
CITY OF MERIDIAN:
Tammy de Weerd, Mayor
CHARLENE WAY
COMMISSION 067390
NOTARY PUBLIC
STATE OF IDAHO
MY COMMISSION EXPIRES 3/28@2
Meridian Rural Fire Protection District:
1 arvin r airman
�Q0RpTEDg1
C
EC v or
RInir,,
,LPA L i�
�I- Wim} AAnson, City Clerk
STATE15YPON110 )
IN
` ) ss:
County of INC\ a ) g}
I HEREBY CERTIFY that on this - day of -(Y,—+. 2d 1 9
before the undersigned, a Notary Public in the State
of Idaho, personally appeared Tammy de Weerd and
Chris Johnson, proven to me to be the Mayor and
City Clerk of the City of Meridian who executed and
attested, respectively, the said instrument, and
acknowledged to me that said City executed the
same.
IN WITNESS WHEREOF, I have hereunto set my
hand and affixed my official seal, the day and year in
this certificate first above written.
n I10 V1 11
Notary Public for,14aho
Residing at , Idaho
My Commission Expires:
3-W •aoq�k�
STATE OF IDAHO )
ss:
County of )
I HEREBY CERTIFY that on this Z day of -:�Wo2019
before the undersigned, a Notary Public in the State
of Idaho, personally appeared Marvin Ward, proven
to me to be the Chairman of the Meridian Rural Fire
Protection District who executed the said instrument,
and acknowledged to me that said District executed
the same.
IN WITNESS WHEREOF, I have hereunto set my
hand and affixed my official seal, the day and year in
this certificate first above written.
2& WLT
Not -Pu]A for Idaho
Residing at( Idaho
My Commission Expires: 410v /5 0"73
PAGE 5
Meridian City Council Meeting Agenda October 1, 2019 – Page 65 of 161
Meridian City Council Meeting Agenda October 1, 2019 – Page 66 of 161
Meridian City Council Meeting Agenda October 1, 2019 – Page 67 of 161
Meridian City Council Meeting Agenda October 1, 2019 – Page 68 of 161
Meridian City Council Meeting Agenda October 1, 2019 – Page 69 of 161
Meridian City Council Meeting Agenda October 1, 2019 – Page 70 of 161
if E IDIAN*,-----
(IZ,�.J
CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 3 G
Item Title: Animal Welfare and Enforcement Agreement for FY 2020
By and between Ada County, The Cities of Boise, Meridian, Kuna
and the Idaho Humane Society for an amount not -to -exceed
$520,536
Meeting Notes: 9
I TEM SHEET
C ouncil Agenda I tem - 3.G.
Presenter: J eff Lavey
Estimated Time f or P resentation: 1 minute
Title of I tem - Animal Welfare and E nforcement Agreement for F iscal Year 2020 by and
between Ada C ounty, the Cities Of Boise, M eridian, Kuna, and the Idaho Humane Society for
an amount not to exceed $520,536
AT TAC HM E NT S:
Description Type Upload D ate
A nimal Welfare and Enforcement A greement f or F iscal
Year 2020 by and between Ada County, the Cities Of
B oise, Meridian, K una, and the I daho Humane S ociety for
an amount not to exceed $520,536
Cover Memo 9/26/2019
Meridian City Council Meeting Agenda October 1, 2019 – Page 71 of 161
City Attorney’s Office 33 E. Broadway Avenue, Suite #306 Meridian, ID 83642
Phone 208-898-5506 www.meridiancity.org
MEMORANDUM
September 26, 2019
TO: Meridian City Council
Mayor Tammy de Weerd
FROM: Emily Kane, Deputy City Attorney
Meridian City Attorney’s Office
RE: FY20 Agreement with Idaho Humane Society for animal control services
Attached for your review and signature please find the proposed Agreement with Idaho Humane
Society (“IHS”) for animal control services for fiscal year 2020. Meridian joined with Ada
County and the Cities of Boise and Kuna to negotiate this uniform agreement. This
memorandum is provided to summarize the differences between this agreement and agreements
negotiated in previous years.
Under this agreement, the following provisions will continue, without substantive change:
• IHS is the City of Meridian’s designated Animal Control Officer; IHS provides the City’s
designated animal shelter and enforces the animal control provisions set forth in Meridian
City Code (p. 3, sections F.1 and F.2; Exhibit A, p. 1, sections I.B.4 and II)
• The City’s payment to IHS will be due monthly (p. 2, section C.2)
• IHS will continue to be a dog licensing designee, with the same terms as the existing
licensing designee agreement, including a requirement that IHS submit, every month, a
log of licenses issued and fees collected, and allowing IHS to keep 50% of the license
fees to cover administrative costs, (Schedule 2, section D)
The following provisions will be added or clarified by this agreement:
• The City’s Monthly payment due is increasing from $32,555 monthly in FY19 to $43,378
monthly in FY20 (pp. 1–2, section C.1.d)
• IHS will provide enhanced training on Meridian City Code animal control provisions to
its animal control officers and dispatchers, and will develop standard operating
Meridian City Council Meeting Agenda October 1, 2019 – Page 72 of 161
MEMO – FY20 IDAHO HUMANE SOCIETY AGREEMENT PAGE 2 OF 2
procedures and related training (p. 3, section F.1; Exhibit A, p. 3., section II.C; Exhibit A,
p. 8, section V.E)
• IHS will maintain records regarding services provided, including expenditure of costs
allocated to the City of Meridian (p. 3, section F.3), operating expense records, and
collection of fees on behalf of the City (Exhibit A, p. 6, section V.A)
• IHS will provide public information and education regarding responsible animal
ownership, including recommendations for changes in policies, fees, ordinances, and
legislation (p. 3, section F.4; Exhibit A, pp. 5–6, section IV)
• IHS will improve its protection of personal and credit card information in its possession
(p. 3, section F.5)
• IHS will comply with enhanced insurance requirements (pp. 4–6, section K)
• IHS animal control officers will support enforcement actions by: preparing reports
“sufficient to support the prosecution of the offense,” collecting evidence, timely filing
citations, appearing for all scheduled hearings, researching the IHS database for
associated/prior reports (Exhibit A, p. 2, sections II.A.2.a–h)
• IHS will provide enhanced customer service, including providing updated contact
information for animal control officers and returning calls within 48 hours (Exhibit A, p.
2, sections II.A.2.i–j)
• City personnel will also return calls within 48 hours (Exhibit A, p. 3, section II.A.2.k)
• IHS will provide enforcement services every day, from 8:00 a.m. to 7:00 p.m., and
emergency services 24 hours per day (Exhibit A, p. 2, section II.A.1, and p. 3, section
II.B.1)
• The agreement specifically defines emergency services (Exhibit A, p. 3, section II.B.2),
animal welfare services (Exhibit A, p. 4, section III.A), field services (Exhibit A, pp. 4–5,
section III.A.8), and shelter services (Exhibit A, p.5, section III.B)
• IHS will provide an annual report, including an in-person presentation of data regarding
service levels, field calls, officer response times, citations issued, animals impounded,
length of impoundment, animals returned to owner, adoptions, dog licenses, volunteer
hours, and other data as needed for budgeting (Exhibit A, pp. 6 –7, section V.B and C)
My conclusion is that to the extent that the FY20 agreement has changed, the provisions of the
FY19 (and previous years’) agreement have been enhanced or clarified. Under the FY20
agreement, City will continue to receive the same services it currently receives, as well as some
additional customer service and data entitlements.
Meridian City Council Meeting Agenda October 1, 2019 – Page 73 of 161
AGREEMENT NO. 1 551 `
ANIMAL WELFARE AND ENFORCEMENT AGREEMENT
BY AND BETWEEN
ADA COUNTY, THE CITIES OF BOISE, MERIDIAN, KUNA,
AND THE IDAHO HUMANE SOCIETY
This Animal Welfare and Enforcement Agreement (this "Agreement") is entered into by and
among the Idaho Humane Society, Incorporated, an Idaho non-profit corporation ("IHS"), Ada County,
Idaho, a duly formed and existing county pursuant to the laws and Constitution of the State of Idaho
("Ada County"), City of Boise City a municipal corporation and governmental subdivision, organized and
existing pursuant to the laws of the State of Idaho ("Boise"), Kuna, a municipal corporation and
governmental subdivision, organized and existing pursuant to the laws of the State of Idaho ("Kuna"),
Meridian, a municipal corporation and governmental subdivision, organized and existing pursuant to the
laws of the State of Idaho ("Meridian"). Ada County, Boise, Kuna, and Meridian may sometimes be
referred to herein as a "Public Agency" and collectively as "Public Agencies." IHS or a Public Agency
individually may be referred to herein as a "Party" and collectively as the "Parties."
WHEREAS, the Public Agencies desire the assistance of a third -party provider to aid in the
provision of certain animal welfare and enforcement services, more particularly described in Exhibit A
attached hereto and made a part hereof (the "Scope of Service"), which the Public Agencies are
authorized to provide pursuant to Idaho Code Sections 50-302, 50-319, 31-714, and various code
provisions of the Public Agencies; and
WHEREAS, IHS is uniquely qualified and able to provide the desired services within the
territorial limits of the Public Agencies safely and humanely, pursuant to the terms and conditions
contained herein.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein,
the Parties agree as follows:
A. Effective Date; Term. The term of this Agreement is from October 1, 2019 (the "Effective
Date") through September 30, 2020 (the "Termination Date") (the "Term").
B. Purpose; Grant of Authority. IHS shall be each Public Agency's animal welfare and
enforcement contractor and shall be responsible for the enforcement of all applicable animal
regulatory ordinances of that Public Agency's codes and applicable provisions of Idaho Code,
except as otherwise stated herein or as IHS and a Public Agency may otherwise subsequently
agree in writing. Nothing contained herein shall be interpreted to preclude any Public Agency
from contracting separately with IHS for the provision of other services.
C. Contract Price; Payment; Additional Compensation.
1. Contract Price. For IHS' performance of services as contemplated by this Agreement
during the Term, each Public Agency shall pay the following amounts to IHS as set forth below:
a. Ada County agrees to pay IHS the sum of three hundred sixty thousand dollars
($360,000.00).
b. Boise agrees to pay IHS the sum of one million, three hundred thirty-six thousand,
five hundred seventy-two dollars ($1,336,572).
FY 2020 Combined Agencies IHS Contract
FY 2020 Combined Agencies IHS Contract 1
ANIMAL WELFARE AND ENFORCEMENT AGREEMENT
BY AND BETWEEN
ADA COUNTY, THE CITIES OF BOISE, MERIDIAN, KUNA, AND THE IDAHO HUMANE
SOCIETY
This Animal Welfare and Enforcement Agreement (this “Agreement”) is entered into by and among
the Idaho Humane Society, Incorporated, an Idaho non-profit corporation (“IHS”), Ada County, Idaho, a
duly formed and existing county pursuant to the laws and Constitution of the State of Idaho (“Ada County”),
City of Boise City a municipal corporation and governmental subdivision, organized and existing pursuant
to the laws of the State of Idaho (“Boise”), Kuna, a municipal corporation and governmental subdivision,
organized and existing pursuant to the laws of the State of Idaho (“Kuna”), Meridian, a municipal
corporation and governmental subdivision, organized and existing pursuant to the laws of the State of Idaho
(“Meridian”). Ada County, Boise, Kuna, and Meridian may sometimes be referred to herein as a “Public
Agency” and collectively as “Public Agencies.” IHS or a Public Agency individually may be referred to
herein as a “Party” and collectively as the “Parties.”
WHEREAS , the Public Agencies desire the assistance of a third-party provider to aid in the
provision of certain animal welfare and enforcement services, more particularly described in Exhibit A
attached hereto and made a part hereof (the “Scope of Service”), which the Public Agencies are authorized
to provide pursuant to Idaho Code Sections 50-302, 50-319, 31-714, and various code provisions of the
Public Agencies; and
WHEREAS , IHS is uniquely qualified and able to provide the desired services within the territorial
limits of the Public Agencies safely and humanely, pursuant to the terms and conditions contained herein.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein,
the Parties agree as follows:
A. Effective Date; Term. The term of this Agreement is from October 1, 2019 (the “Effective Date”)
through September 30, 2020 (the “Termination Date”) (the “Term”).
B. Purpose; Grant of Authority. IHS shall be each Public Agency’s animal welfare and enforcement
contractor and shall be responsible for the enforcement of all applicable animal regulatory
ordinances of that Public Agency’s codes and applicable provisions of Idaho Code, except as
otherwise stated herein or as IHS and a Public Agency may otherwise subsequently agree in
writing. Nothing contained herein shall be interpreted to preclude any Public Agency from
contracting separately with IHS for the provision of other services.
C. Contract Price; Payment; Additional Compensation.
1. Contract Price . For IHS’ performance of services as contemplated by this Agreement
during the Term, each Public Agency shall pay the following amounts to IHS as set forth below:
a. Ada County agrees to pay IHS the sum of three hundred sixty thousand dollars
($360,000.00).
b. Boise agrees to pay IHS the sum of one million, three hundred thirty-six thousand, five
hundred seventy-two dollars ($1,336,572).
c. Kuna agrees to pay IHS the sum of one hundred eleven thousand, three hundred eighty-
one dollars ($111,381).
Meridian City Council Meeting Agenda October 1, 2019 – Page 74 of 161
FY 2020 Combined Agencies IHS Contract 2
d. Meridian agrees to pay IHS the sum of five hundred twenty thousand, five hundred
thirty-six dollars ($520,536).
2. Payment . Each Public Agency shall pay such Public Agency’s designated portion to IHS
in twelve (12) equal monthly installments, each installment payable on or before the 15 th of each
month during the Term. Under no circumstances shall any Public Agency ever be liable to pay for
any portion of the contract price allocated to another Public Agency; provided, however, the Parties
acknowledge and agree that Ada County’s payment referenced in paragraph C.1.a above includes
the amount of fifty-five thousand four hundred seven dollars ($55,407) that shall be used by IHS
toward IHS infrastructure, including, but not limited to, building repair and maintenance, IT
software, etc. In addition to the contract amount set forth in paragraph C.1.b of this Agreement,
Boise has committed to, and hereby ratifies Boise’s commitment to, fund the purchase of two new
animal control vehicles in an amount not to exceed one hundred seventy thousand dollars
($170,000) in total. Boise shall coordinate with IHS to select the two animal control vehicles to be
purchased. Boise shall order these two animal control vehicles by October 31, 2019; and these
vehicles shall be titled in the name of the City of Boise.
3. Additional Compensation . IHS shall sell animal licenses on behalf of each of the Public
Agencies (as applicable) and collect such fees. These fees shall be either retained or remitted to
each Public Agency as set forth in detail in Schedule 2, attached hereto and incorporated into this
Agreement by reference. IHS shall make a good faith effort to collect these animal licensing fees
as set forth in Exhibit A. Nothing in this section shall be construed to limit the ability of each Public
Agency to sell its own animal licenses or to permit other third-party entities to sell such Public
Agency’s animal licenses, and to collect the fees from such sales.
4. Annual Review of Operating Expenses. IHS’s operating expenses shall be reviewed
annually by the Parties and contract adjustments made based on the budgeted amount in comparison
to the actual amount spent on operating costs.
D. Independent Contractor. In all matters between the Parties pertaining to this Agreement, the
relationship between each Public Agency and IHS is that of principal and independent contractor.
Neither IHS nor any person performing work on behalf of IHS shall be deemed to be an employee
of any Public Agency. The selection and supervision of IHS’s personnel performing work pursuant
to this Agreement shall be in the sole discretion of IHS. Neither IHS nor any person performing
work on behalf of IHS shall be deemed to acquire any of the rights, privileges, powers, or
advantages of an employee of any Public Agency, or vice versa; however, those persons performing
work on behalf of IHS shall act as a limited agent on behalf of each Public Agency, which limited
agency granted herein shall be strictly limited to performance under this Agreement expressly set
forth herein and shall not extend to any other purpose.
E. Audits and Inspection. At any time during normal business hours and as often as any Public
Agency may deem necessary, there shall be made available to any Public Agency for examination
all IHS’s records concerning all matters covered by this Agreement. IHS shall permit the
requesting Public Agency to audit, examine, and make excerpts or transcripts from such records,
and to make audits of all contracts, invoices, materials, payrolls, and other data relating to all
matters covered by this Agreement. At their own expense, the Public Agencies may individually
or collectively annually hire an independent auditor to conduct a fiscal year audit of all expenses
and revenues and services provided hereunder. Any auditor engaged by a Public Agency must use
the generally accepted auditing standards. IHS shall maintain books, records, reports, and accounts
Meridian City Council Meeting Agenda October 1, 2019 – Page 75 of 161
FY 2020 Combined Agencies IHS Contract 3
adequate to allow the auditor to evaluate fully, assess, and audit IHS's performance of the Scope of
Service.
F. Scope of Work.
1. Enforcement. IHS shall act as a limited agent for each Public Agency to enforce
applicable animal provisions of that Public Agency’s codes and applicable animal provisions of
Idaho Code, and shall be responsible for selecting and training qualified animal enforcement and
administration officers and employees to carry out these services. The expected service levels by
which IHS shall provide the enforcement of applicable animal codes, train and manage animal
enforcement and administration officers, and perform other related tasks are set forth with
specificity in Exhibit A.
2. Animal Welfare Services. IHS shall provide animal welfare services within the respective
territorial limits of each Public Agency, including investigating complaints, responding to calls for
service, patrolling (as time and personnel permit), issuing citations to suspected violators and
following through by appearing to testify in court as appropriate, apprehending and impounding
stray and other animals, picking up dead or injured animals within the public right-of-way and
respective territorial limits of each Public Agency, and other services as appropriate. The expected
service levels by which IHS shall provide animal welfare services and perform other related tasks
are set forth with specificity in Exhibit A.
3. Recordkeeping. IHS shall prepare and maintain complete and accurate records regarding
the performance of services under this Agreement, including, but not limited to, detailed annual
operating expenses records and the disposition of impounded animals. IHS shall account for
services under this Agreement separately from other functions to the extent administratively
feasible and shall provide a reasonable basis for allocated costs. IHS shall make all records,
accounting information, and related documents concerning matters covered by this Agreement
available to each Public Agency upon request for inspection, copying, and audit. The expected
service levels by which IHS shall maintain certain records and provide reports and documentation
based on these records are set forth with specificity in Exhibit A.
4. Promote Responsible Animal Ownership. IHS shall provide services designed to
support the goal of responsible animal ownership in the respective territorial limits of each Public
Agency, including but not limited to public information and education, making recommendations
for needed changes in policies, fees, ordinances, and legislation, and other community animal
welfare matters. The expected service levels by which IHS shall promote responsible animal
ownership are set forth with specificity in Exhibit A.
5. Data Management. IHS shall follow all local, state, and federal laws and regulations with
respect to personally identifiable information and credit card information. IHS shall implement
best practices standards for administrative, physical, and technical safeguards to protect personally
identifiable information from unauthorized use, access, or disclosure. In the event of a breach, IHS
must immediately notify the Public Agencies in writing of any unauthorized disclosure of
personally identifiable information or information that would generally be considered confidential.
Upon the expiration or termination of this Agreement, IHS shall promptly provide to the Public
Agencies all copies of their respective data and information, whether in written, electronic, or other
form or media format.
6. Additional Scope of Work . Additional services to be provided by IHS, if any, are
described in the attached Exhibit A.
Meridian City Council Meeting Agenda October 1, 2019 – Page 76 of 161
FY 2020 Combined Agencies IHS Contract 4
7. Exceptions to Scope of Work. IHS shall not be required to perform any task or be
responsible for any duty, except as expressly stated herein.
G. Grant of Authority to IHS. Each Public Agency agrees to, and shall, ensure that such Public
Agency takes whatever action such Public Agency deems necessary to grant or delegate authority
to IHS to perform services under this Agreement for that Public Agency within such Public
Agency’s territorial limits.
H. Compliance with Laws. In the performance of services under this Agreement, IHS shall comply
with all applicable federal, state, and each Public Agency’s laws, regulations, and ordinances in
effect or promulgated during the Term. This obligation includes timely payment of all taxes and
license fees. If IHS determines it is unable to comply with any law, regulation, or ordinance in the
performance of services under this Agreement, IHS must immediately notify the Public Agencies
in writing, and the Parties shall meet to attempt to resolve the matter between themselves with due
diligence.
I. Non-Waiver of Agreement Provisions. Failure by the representatives of any of the Parties to, at
any time, enforce or require strict compliance with any terms or conditions of this Agreement shall
not constitute a waiver of, or affect, or impair such terms or conditions in any way; nor shall such
failure affect the rights of the Parties to avail themselves at any time of such remedies as they may
have for any breach of such terms or conditions against another Party.
J. Indemnification. These indemnification provisions apply only between IHS and each Public
Agency, individually and separately. Under no circumstances shall these provisions be construed
to require a Public Agency to indemnify, save, hold harmless, or defend IHS from, for, and against
any or all claims, actions, judgments, damages, injuries to persons or property, losses, and expenses
caused by or arising from another Public Agency’s codes that are deemed unconstitutional or in
conflict with state or federal law; or the action, or failure to act, of another Public Agency or
another Public Agency’s officers, officials, employees, agents, or servants.
1. IHS shall indemnify, save, hold harmless, and defend each Public Agency from, for, and
against any and all direct or third-party claims, actions, judgments, damages, injuries to persons or
property, losses, liabilities, and expenses caused by, or arising out of an act or omission of IHS or
IHS’s officers, employees, agents, servants, and volunteers in connection with IHS’s performance
under this Agreement and not caused by or arising out of the tortious conduct of any of the Public
Agencies or their respective officers, officials, employees, agents, servants, and volunteers, or a
Public Agency’s code that is deemed unconstitutional or in conflict with state or federal law.
2. Notwithstanding anything to the contrary in this Agreement, the liability of each Public
Agency is at all times strictly limited and controlled by the provisions of the Idaho Tort Claims
Act, Idaho Code Sections 6-901 through 6-929, inclusive, as or hereafter amended. Nothing herein
shall be deemed a waiver of any privilege, immunity, protection, or defense afforded to each Public
Agency as a political subdivision of the state of Idaho, under the Idaho Constitution, the Idaho Tort
Claims Act, or any other applicable law, and shall not be construed to waive any such protections,
which are hereby expressly retained.
K. Insurance.
Meridian City Council Meeting Agenda October 1, 2019 – Page 77 of 161
FY 2020 Combined Agencies IHS Contract 5
1. Insurer’s A.M. Best Rating. IHS shall, at its own expense, procure and maintain
insurance coverage, written by an insurance company or companies with an A.M. Best rating of A
VIII or better and authorized to do business in the state of Idaho, throughout the Term.
2. Standard Insurance Coverages and Limits of Liability Required:
a. Worker’s Compensation Insurance . Where required by law, IHS shall have and
maintain during the Term of this Agreement, Worker’s Compensation Insurance, including
Employer’s Liability, meeting the statutory requirements of the state of Idaho. Employer’s
Liability insurance in the following minimum amounts:
Bodily Injury by Accident $100,000 each accident
Bodily Injury by Disease $500,000 policy limit
Bodily Injury by Disease $100,000 each employee
In case any such work is sublet, IHS shall require its sub-contractors to provide Worker’s
Compensation and Employer’s Liability Insurance.
b. Commercial General Liability. IHS shall have and maintain throughout the
Term, Commercial General Liability Insurance, with the following minimum limits of
liability:
General Aggregate $2,000,000
Product/Completed Operations Aggregate $2,000,000
Personal & Advertising Injury Liability $1,000,000
Per Occurrence $1,000,000
Fire Legal Liability $ 50,000
c. Automobile Liability Insurance. For all owned, non-owned, and hired vehicles,
IHS shall maintain throughout the Term, Business Automobile Liability insurance
providing bodily injury and property damage liability coverage for a minimum of one
million dollars ($1,000,000) per occurrence limit. Business Automobile Liability
insurance shall be written on a standard ISO policy form, or equivalent, providing coverage
for liability arising out of owned, hired, or non-owned vehicles in connection with this
Agreement. If IHS has no owned motor vehicles, then hired and non-owned motor vehicle
liability coverage with a minimum limit of one million dollars ($1,000,000) per accident
for bodily injury and property damage is required. Where applicable, the Public Agencies
shall be named as additional insureds.
3. Public Agencies as Additional Insureds. IHS shall include each of the Public Agencies
as additional insureds to all of the insurance coverage listed above; which shall also be as primary
and non-contributory with any insurance or self-insurance coverage or limits of liability maintained
by the respective Public Agencies, and in the form of a duly issued additional insured endorsement
and attached to the policy or by the appropriate blanket additional insured policy wording, and in
any other manner further required by IHS’s insurance coverage to provide the Public Agencies
additional insured coverage as set forth herein.
4. No Limitation of Liability. Insurance coverage and limits of liability as specified herein
are minimum coverage and liability requirements only. Nothing in this Agreement’s requirements
for minimum insurance coverage shall be interpreted to limit or release the liability of IHS or any
of IHS’s insurers.
Meridian City Council Meeting Agenda October 1, 2019 – Page 78 of 161
FY 2020 Combined Agencies IHS Contract 6
5. Require Separation of Insured Provision; Cross-Liability Exclusion; and Other
Endorsements Prohibited. IHS’s insurance policy shall include a “separation of insureds” or
“severability” clause that applies coverage separately to each insured and additional insured, except
with respect to the limits of the insurer’s liability. IHS’s insurance policy shall not contain any
provisions, exclusion, or endorsement that limits, bars, or effectively precludes the Public Agencies
from coverage or asserting a claim under IHS’s insurance policy on the basis that the coverage or
claim is brought by an insured or additional insured against an insured or additional insured under
the policy. Failure to comply with any of the requisite insurance provisions shall be a material
breach of this Agreement and grounds for termination of the Agreement or, if applicable, and at the
discretion of the Public Agencies, shall serve as grounds for the Public Agencies to procure or
renew insurance coverage with any related costs of premiums to be repaid by IHS or offset against
the Contract payment to IHS.
6. Evidence of Insurance. IHS shall provide the following as evidence of insurance:
a. A certificate of liability insurance evidencing coverages, limits of liability, and
other terms and conditions as specified herein. In the “Certificate Holder” field of the
certification of insurance, the individual Public Agencies’ names shall be written in; and
b. An attached designated additional insureds endorsement or blanket additional
insureds wording to the required insurance policies that names each of the Public Agencies.
At any time upon any Public Agency’s request, IHS shall also cause to be timely furnished a copy
of declarations pages and schedules of forms and endorsements. If any Public Agency tenders a
claim or lawsuit for defense and indemnity invoking additional insured status, and the insurer either
denies the tender or issues a reservation of rights letter, IHS shall also cause a complete and certified
copy of the requested policy to be timely furnished to the requesting Public Agency.
7. Notice of Cancellation or Modification; Renewal. IHS’s certificates of insurance shall
be signed by an authorized representative of the issuing insurance carrier and shall state that the
issuing company shall provide the Parties with a minimum of thirty (30) days’ written notice prior
to canceling or reducing any of the policies or limits required by this Agreement. Renewal
certificates or binders must be provided to the Parties a minimum of five (5) days prior to the
effective date of the renewal. If binders are used, they must be replaced by appropriate insurance
certificates no later than thirty (30) days after the effective date.
L. Termination.
1. Termination of this Agreement shall not relieve the Parties of their obligations or liability
to each other incurred prior to the Termination Date.
2. This Agreement shall automatically terminate between every Public Agency and IHS
immediately upon the following events:
a. IHS is dissolved; or
b. The Term expires.
3. This Agreement shall terminate between a Public Agency and IHS upon the following
events and with thirty (30) business days prior written notice to all the other Parties:
Meridian City Council Meeting Agenda October 1, 2019 – Page 79 of 161
FY 2020 Combined Agencies IHS Contract 7
a. A Public Agency or IHS gives the other Party written notice of termination, which
termination shall be effective on the first day of the calendar month that is at least thirty
(30) calendar days after delivery of such notice of termination;
b. A Public Agency fails to appropriate adequate funds for this Agreement in its
budget for the fiscal year, in which case the Public Agency shall notify IHS of any non-
appropriation of funds within thirty (30) business days of such non-appropriation; or
c. The Public Agency and IHS agree, in writing, to terminate this Agreement.
4. If the Agreement between a Public Agency and IHS is terminated under subsection (3),
above, such termination does not terminate the Agreement between IHS and each of the other
Public Agencies that has not so acted to terminate the Agreement.
M. Additional Terms and Conditions. Additional terms and conditions are contained in the attached
Exhibit A.
N. Miscellaneous Terms.
1. Integration. This Agreement constitutes the entire agreement of the Parties with respect
to its subject matter, and this Agreement supersedes all prior agreements and understandings,
whether written or oral, with respect to its subject matter.
2. Amendment. This Agreement may be amended at any time by mutual written agreement
signed by the authorized representative of each Party; provided, however, nothing contained herein
shall be interpreted to preclude any Public Agency from contracting separately with IHS for the
provision of other services.
3. Interpretation. This Agreement was reviewed by the Parties’ legal counsel. Accordingly,
this Agreement shall be interpreted and construed fairly, according to its plain language, and not
for or against any Party, regardless of which Party drafted it or caused its drafting.
4. Notices. Each Party shall deliver all communications in writing either in person, by
certified or registered mail (return receipt requested and postage prepaid), by email, or by a
recognized overnight courier service, and addressed to the other Parties as set forth below:
Idaho Humane Society
ATTN: Chief Executive Officer
4775 Dorman Street
Boise, Idaho 83705
jrosenthal@idahohumanesociety.org
Ada County
Board of Ada County Commissioners
200 W. Front Street, Room 3255
Boise, Idaho 83702
BOCC1@adacounty.id.gov
City of Boise City
City of Kuna
ATTN: City Clerk
751 W. 4th Street
Kuna, Idaho 83634
CityClerk@KunaID.gov
City of Meridian
ATTN: City Clerk
Meridian City Hall
33 E. Broadway Avenue
Meridian, Idaho 83642
cityclerk@meridiancity.org
Meridian City Council Meeting Agenda October 1, 2019 – Page 80 of 161
FY 2020 Combined Agencies IHS Contract 8
ATTN: City Clerk
150 N. Capitol Blvd.
P.O. Box 500
Boise, Idaho 83701-0500
cityclerk@cityofboise.org
A Party may change its notice address by notifying each other Party as described in this section.
5. Attorney’s Fees. In the event of any dispute or litigation arising from this Agreement or
its subject matter, the prevailing party in such dispute or litigation may recover its costs and
reasonable attorneys’ fees as may be provided by applicable Idaho law.
6. Assignment. Neither IHS nor a Public Agency may assign any of their rights or
obligations under this Agreement without first obtaining the written consent of all the Parties.
7. Choice of Law. This Agreement shall be governed by and construed and enforced in
accordance with the laws of the state of Idaho. Venue for any action brought pursuant to this
Agreement shall be in the Fourth Judicial District of the State of Idaho, in and for Ada County.
8. Non-Discrimination in Employment. In performing the services required herein, IHS or
its sub-contractor shall not discriminate against any person on the basis of race, color, religion, sex,
sexual orientation, gender identity/expression, national origin or ancestry, age, or disability. It is
IHS’s responsibility to ensure that its sub-contractor complies with this section.
9. Severability. Any section or provision of this Agreement that is held invalid by a court of
competent jurisdiction shall be stricken, and the remainder of this Agreement shall continue in full
effect.
10. Counterparts. The Parties may execute this Agreement in one or more counterparts, each
of which shall be deemed an original, but all of which together shall be deemed on and the same
instrument.
11. Authority. By such person’s signature below, the person executing this Agreement on
behalf of a Party warrants that such person has authority to sign on behalf of that Party.
12. Approval Required. This Agreement shall not become effective or binding until approved
and executed by each of the Public Agencies.
End of Agreement
[ Signatures appear on the following pages]
Meridian City Council Meeting Agenda October 1, 2019 – Page 81 of 161
IN WITNESS WHEREOF, the authorized agent or representatives of the Public Agencies and
IHS executed this Agreement and made it effective as hereinabove provided.
Idaho Humane Society, Incorporated:
By:
Dr. Jeff Rosenthal, Chief Executive Officer
Date:
Ada County:
By:
Kendra Kenyon, Commissioner
Date:
By: _
Diana Lachiondo, Commissioner
Date:
By:
Rick Visser, Commissioner
Date:
Ada County Sheriff:
By:
Stephen Bartl=t;71
'ff
Date:-/r7`
ate: /fir
ATTEST:
Phil McGrane, Ada County Clerk
ATTEST:
Ada County Sheriff Legal Counsel
FY 2020 Combined Agencies IHS Contract 9
IN WITNESS WHEREOF, the authorized agent or representatives of the Public Agencies and
IHS executed this Agreement and made it effective as hereinabove provided.
Idaho Humane Soci ty, Incorporated:
By:
Dr. Jeff Gt'hat, thief Executive Officer
Date: t /,;-? (ec
� / 1
Ada County: _
By: _
Kend an, ommissioner
Date: 11-05-101
r'
By:
a Lachion o, Commissioner
Date: 1 �— 05 _19
By: _ ABSENT.
Rick Visser, Commissioner
Date:
1�-o5-tq
Ada County Sheriff:
0
Stephen Bartlett, Sheriff
Date:
ATTE
11 gi�
Phil McGrane, Ada County Clerk
by Trent Tripple, Chief Dept,
ATTEST:
Ada County Sheriff Legal Counsel
FY 2020 Combined Agencies AHS Contract 9
City of Boise City:
By.
4vBiletvayor
Date: September 24th, 2019
City of Kuna:
By: _.
Joe Stear,, � ayor
Date:
[ !!1 ATTEST:
City of Meridian:
By:
Tammy de Weerd, Mayor
Date:
SEAL
1. i it
ATTEST:
Chris Johnson, City Clerk
FY 2020 Combined Agencies IHS Contract 10
City of Boise City:
David H. Bieter, Mayor
Date:
ATTEST:
Lynda Lowry, ex -officio City Clerk
City of Kuna:
Joe Stear, Mayor
Date:
ATTEST:
Chris Engels, City Clerk
City of Mer' liar.
By:
Tammy de We rd\, tMayor
Date: J1— 2.01
QORPJED AUGvs
AT o�
C17 ('ily of 4
h is ohnson, 1� C E IDIAN�
IDAHO
11 1
s, SEAL
o-
�Rolthe TREPS�:
FY 2020 Combined Agencies IHS Contract 10
City of Boise City:
By:
David H. Bieter, Mayor
Date:
ATTEST:
Lynda Lowry, ex -officio City Clerk
City of Kuna:
By:
Joe Stear, Mayor
Date:
City of Mer'
By:
Tammy de We 'rdd, Mayor
Date: 10 — I — 2-L J t q
ATTEST:
Chris Engels, City Clerk
AT Q0 JjED AUG`Sr
n .q Cly or W
s� SEAL
the
FY 2020 Combined Agencies IHS Contract 10
EXHIBIT A - 1
EXHIBIT A
Scope of Service
The terms and conditions contained in this scope of service are expressly made a part of this Animal
Welfare and Enforcement Agreement:
I. Statutes and Ordinances; Public Agency Specific Scope of Service.
A. Statutes and Ordinances. IHS shall perform its duties under this Agreement in accordance
with federal, state, and local laws and regulations.
B. Public Agency Specific Scope of Service.
1. Ada County Specific Scope of Service. IHS shall be responsible for the enforcement of
all animal regulatory ordinances of the County Code and applicable provisions of Idaho
Code. IHS officers and/or its employees shall be appointed by the Ada County Sheriff as
limited purpose deputies. In no event shall this appointment authorize such IHS officers
and/or employees to make or effect arrests.
2. Boise City Specific Scope of Service . IHS shall provide animal enforcement services to
all areas, both public and private, within Boise’s municipal boundaries, including all public
parks, greenbelt, and Boise Foothills properties. Boise’s internal animal enforcement
officers shall solely be responsible for enforcing only dog leash, animal feces pick-up, and
dog licensing violations that occur within the Boise City’s public parks, greenbelt, and
Boise Foothills properties.
3. Kuna Specific Scope of Service. IHS shall provide animal enforcement services to all
areas, both public and private, within Kuna’s municipal boundaries. During the term of
this Agreement, IHS shall serve as the Animal Control Agency and shall be responsible for
the City of Kuna’s Animal Control Ordinance, Chapter 3 of Title 10, Kuna City Code,
except as otherwise expressly stated herein or as City of Kuna and IHS may otherwise
agree in writing.
4. Meridian Specific Scope of Service. IHS shall enforce Meridian City Code, Title 6,
Chapter 2, and carry out the duties of the animal control officer as set forth therein,
including, without limitation: seizing and impounding animals that are at large and
unattended in city limits; seizing, impounding, and euthanizing animals in accordance with
IHS policies and the provisions of Meridian City Code; removing and properly disposing
of the carcass of any dead animal found in any public place; declaring that an animal is
abandoned; deciding whether an abandoned animal shall be euthanized or made available
for adoption; declaring that a dog is a vicious dog; issuing uniform citations for violations
of Meridian City Code; and providing the Meridian City animal shelter, to include adequate
physical accommodations, materials, and staffing to provide basic housing, feeding,
watering, vaccination, and supervision of animals impounded therein.
II. Animal Code Enforcement. IHS shall act as the limited agent for each Public Agency in enforcing
applicable animal provisions of that Public Agency’s codes and shall be responsible for selecting
Meridian City Council Meeting Agenda October 1, 2019 – Page 84 of 161
EXHIBIT A - 2
and training qualified animal enforcement and administration officers and employees to carry out
these services.
A. General Enforcement.
1. General Hours and Days of Service. Enforcement services shall operate seven (7) days
per week, from 8:00 a.m. to 7:00 p.m.
2. In performing duties under Section I of this Scope of Service:
a. IHS shall timely investigate all calls for animal enforcement service, and as
contemporaneously as possible, draft clear and complete reports sufficient to support
the prosecution of the offense.
b. IHS shall collect available evidence at the time of investigation and shall include it
with the corresponding reports as may be necessary.
c. IHS shall timely file all citations and reports with the Court and/or the Public Agencies
as appropriate.
d. Upon request by a Public Agency, IHS shall timely provide the Public Agency the
citation, reports, or evidence.
e. IHS shall appear on time for all court hearings and trials and shall be fully prepared to
testify, including, without limitation: having reviewed all relevant reports, audio
recordings, video recordings, and other records and evidence in regard to which the
subpoenaed IHS employee may be asked to testify.
f. For any cases involving animal cruelty and nuisance violations (i.e., bites, barking,
aggressive behavior, etc.) the investigating IHS Animal Control Officer shall search
IHS’s internal case management database for any prior incidents involving the same
suspect animal-owner and/or animal. If prior incidents are discovered, a reference to
such priors shall be included in the current investigation report.
g. IHS officers and/or employees shall obey subpoenas and notify the relevant Public
Agency at the earliest opportunity of any scheduling conflicts that may prevent the
appearance of a subpoenaed IHS employee at a scheduled court date or meeting.
h. The Public Agencies shall notify IHS at the earliest opportunity of any changes, delays,
or cancellations of any court hearings or meetings to which the IHS employee is
subpoenaed or scheduled to attend.
i. IHS shall provide to each Public Agency an accurate telephone contact list containing
the names, titles and direct office telephone numbers of IHS CEO, CFO, Director of
Animal Control, Dispatch and Night Dispatch, and the work cell phone numbers, if
any, for all Animal Control Officers. IHS shall provide the Public Agencies updated
contact lists within thirty (30) days of any changes.
j. All IHS staff, including, without limitation: Animal Control Officers, and animal
welfare dispatch staff, shall return all telephone messages and emails within forty-eight
(48) hours of receipt of the message or email.
Meridian City Council Meeting Agenda October 1, 2019 – Page 85 of 161
EXHIBIT A - 3
k. All Public Agencies shall return all telephone messages and emails from IHS
employees within forty-eight (48) hours of receiving the message or email.
B. Emergency Services.
1. Hours and Days of Emergency Services. Emergency services shall operate twenty-four
(24) hours per day, seven (7) days per week.
2. Staffing. IHS employee staffing levels shall be sufficient to provide on-going emergency
services to the Public Agencies. For purposes of this Agreement, “Emergency Services”
shall include field calls for the following:
a. Injured stray dog or cat;
b. Dog bite or cat bite with animal still at-large;
c. Dog bite of such severity to require quarantine of the animal;
d. Vicious or threatening dog with the dog still at-large, constituting a threat to persons
or domesticated animals;
e. Animal, caught in a trap that is making a disturbance, or that is injuring itself;
f. Dog, cat, or livestock causing traffic safety issue;
g. Animal cruelty violations;
h. Dangerous animal at-large;
i. Exotic animals and wildlife;
j. Multiple calls received on the same non-emergency animal-related problem (IHS
officer to be on-call, and police dispatch will evaluate the circumstances to determine
whether to respond); and
k. Request from a law enforcement agency, received after the hours of regular
enforcement services, for assistance with an animal.
C. IHS Employee Training.
1. New Hires. All new IHS Animal Control Officers and Dispatchers shall be provided
adequate training by IHS. Such professional training shall include, without limitation:
citation writing, incident report writing, witness interviewing and investigation skills,
evidence collection, case management, preparation for court appearances, and court
testimony.
2. On-Going Training. IHS shall provide on-going training to its IHS Animal Control
Officers and Dispatchers for any gaps in skill sets and to address issues raised by the Public
Agencies regarding the performance of humane services by IHS in their jurisdictions.
Meridian City Council Meeting Agenda October 1, 2019 – Page 86 of 161
EXHIBIT A - 4
III. Animal Welfare Services. IHS shall provide animal welfare services within the respective
territorial limits of each Public Agency, including investigating complaints, responding to calls for
service, patrolling (as time and personnel permit), issuing citations to suspected violators and
following through by appearing to testify in court as appropriate, apprehending and impounding
stray and other animals, picking up dead or injured animals within the public areas within the
respective territorial limits of each Public Agency.
A. General Animal Welfare Services. IHS employee staffing levels shall be sufficient to provide
the on-going general animal welfare services within the jurisdictions of the Public Agencies as
follows:
1. Impoundment of free-roaming animals to protect the public from animal attacks, bites, and
accidents caused by such free-roaming animals.
2. Protection of public health through animal disease surveillance in conjunction with the
Idaho Department of Health and Welfare.
3. Quarantine of disease-suspect and bite case animals.
4. Participation in local disaster planning to address animal-related issues.
5. Protection of animals by:
a. enforcement of cruelty to animals’ statutes and codes;
b. transport of strays to IHS’s shelter; and
c. the transport of injured animals to IHS’s veterinary hospital or other critical care
facilities.
6. Removal and disposition of dead animals, whether wild or domesticated, from public areas
of the Public Agencies’ jurisdictions.
7. Coordination with appropriate governmental agencies, private entities, and volunteer
service groups to respond to reports of injured wild animals and provide transportation of
such animals to veterinary hospitals or local wild animal rehabilitation facilities. IHS to
act as a liaison in these cases (rather than referring the public to a different agency or entity)
to create a great customer service experience and to ensure that animals are safe.
8. The provision of field services include, without limitation, responding to the following
complaints and calls for service:
a. dog at large;
b. trapped dog (or other animals);
c. livestock at large;
d. excessive dog barking;
e. unlicensed dog;
Meridian City Council Meeting Agenda October 1, 2019 – Page 87 of 161
EXHIBIT A - 5
f. dog or cat without rabies vaccination;
g. dogs threatening a person or domestic animal;
h. dog or cat bite;
i. injured or sick stray dog, cat, or other animals (including wild animals);
j. abandoned or mistreated animal;
k. negligently confined animal;
l. animal cruelty or neglect;
m. dead dog, cat, or other animals (including wild animals);
n. private kennel inspection;
o. prohibited or dangerous mammal or reptile investigation; and
p. unsanitary premises ( e.g. , excessive animal waste inspection).
B. Shelter Services.
1. Hours and Days of Shelter Services. Shelter Services shall be open to the public seven
(7) days per week from 10:00 a.m. to 6:00 p.m.
2. IHS employee staffing levels shall be sufficient to provide the on-going shelter services for
the Public Agencies. For purposes of this Agreement, “Shelter Services” shall include:
a. Maintaining a lost and found program for animals.
b. Holding stray or lost animals in accordance with the applicable Public Agency’s
ordinance.
c. Examining stray and lost animals for licenses or identification chips, and if a license
or chip is found, to make a reasonable attempt to return such animal to its owner.
d. Coordinating with IHS’s veterinary clinic to ensure that all dogs and cats are spayed
or neutered prior to adoption.
C. Inspection of Breeding Operations. IHS shall assist in the inspection of breeding operations,
pet stores, and vendors of pets for compliance with any Public Agency’s applicable ordinances.
IV. Promotion of Responsible Animal Ownership.
A. Promotion of Animal Code Compliance. IHS shall provide services designed to support the
goal of responsible animal ownership in the respective territorial limits of each Public Agency,
including, without limitation, public information and education, making recommendations for
needed changes in policies, fees, ordinances and legislation, and other community animal
welfare matters. IHS shall strive to reduce animal-related violations and increase voluntary
compliance with animal-related provisions. This goal may be achieved by vigorous and prompt
Meridian City Council Meeting Agenda October 1, 2019 – Page 88 of 161
EXHIBIT A - 6
animal code enforcement, public education, and positive reinforcement for responsible pet
owners who abide by the law.
B. Reduction in Surrender, Impoundment, and Euthanization of Animals. The Parties shall
seek to reduce the number of animals surrendered and impounded at the IHS shelter and
subsequently euthanized. For purposes of this Scope of Service and the underlying Agreement,
an “Impounded Animal” is any animal picked up by IHS, a Public Agency, or a private citizen
and then delivered to IHS.
C. Humane Education Classes . IHS shall provide court-ordered humane animal education
classes to individuals convicted of animal cruelty and neglect regularly (no less frequently than
every sixty (60) days). IHS may charge a fee for such humane animal education classes, which
is paid by the individuals who attend such classes.
D. Promote Animal Adoptions; Spay and Neuter. To maximize the live-release rate of animals,
IHS will make reasonable efforts to promote animal adoptions. IHS shall continually educate
the public (with special educational outreach provided by IHS to local youth) regarding the
benefits of spaying or neutering pets.
E. Promote Dog License Code Compliance. IHS shall promote citizen compliance with each
Public Agencies’ dog license ordinance provisions through participation in and cooperation
with such Public Agencies’ licensing programs.
F. IHS Recommendations to Public Agencies. IHS may provide one or more Public Agency
with written recommendations for amendments to such Public Agency’s animal-related
ordinances in writing. Whether to accept and adopt such recommendations is in the sole
discretion of each Public Agency.
V. Recordkeeping; Reports and Documentation; Operating Procedures.
A. Recordkeeping. IHS shall prepare and maintain complete and accurate records regarding the
performance of Scope of Services, including, without limitation, detailed annual operating
expenses records and the disposition of Impounded Animals. IHS shall account for services
under this Agreement separately from other functions to the extent administratively feasible
and shall provide a reasonable basis for allocated costs.
1. Operating Expense Records. IHS shall maintain accurate and complete records of its
operating expenses in connection with the Scope of Services. The records shall be
maintained in such a manner that IHS can provide information about its animal
enforcement operating expenses separately from its other operations for the Public
Agencies.
2. Fees Reconciliation Records. IHS shall maintain accurate and complete records of the
fees it collects on behalf of each of the Public Agencies. Each year as part of its annual
report to the Public Agencies, IHS shall accurately reconcile all the fees on behalf of each
Public Agency for the purpose of calculating the offset amount of each Public Agency’s
paid portion of IHS’s annual operating expenses.
B. Annual Report. IHS shall provide a written annual report, no later than January 31st of each
year to each of the Public Agencies. The annual report shall be written in the format provided
in Schedule 1, attached hereto and incorporated by reference, and share information regarding
Meridian City Council Meeting Agenda October 1, 2019 – Page 89 of 161
EXHIBIT A - 7
IHS's operational expenses, collection and reconciliation of fees, provided service levels, and
education efforts provided to the Public Agencies for the prior twelve (12) months. IHS shall
maintain books, records, reports, and accounts adequate to allow the auditor to fully evaluate,
assess and audit IHS's performance of the Scope of Service, as provided further in Section E
of the Agreement.
1. In-Person Presentation to Public Agencies. Any of the Public Agencies may request
IHS to present the annual report or a subsequent report to its governing body (i.e., Mayor
and City Council or Board of County Commissioners) at a public meeting. The in-person
presentation shall occur within thirty (30) days of the request.
2. Target Service Levels Documentation. Part of the annual report to each Public Agency
shall include documentation showing the current service levels in each Public Agencies’
jurisdiction in comparison to a three-year average baseline and provide projected target
service levels for the next twelve (12) months. The documentation shall include statistical
information with respect to the following services:
a. number of field calls within the jurisdictions of the Public Agencies, sorted by call
category;
b. IHS shall make available to the Public Agencies the raw data of IHS Animal Control
Officer response times to the calls for service upon request. Beginning from January
1, 2020, IHS shall calculate and provide the average response times to calls for service
within the jurisdiction of each of the Public Agencies;
c. number of citations issued for animal code violations;
d. number of reports written and routed for prosecutor screening;
e. number of Impounded Animals;
f. number of days Impounded Animals were boarded;
g. number of Impounded Animals returned to the owner;
h. number of animals adopted;
i. number of dog licenses sold by IHS;
j. number of spay and neuter procedures performed;
k. number of volunteer hours logged;
l. number of animals fostered; and
m. number of live-release rates for dogs and cats.
C. Requested Reports and Documentation. Any of the Public Agencies may request that IHS
provide reports or documentation in addition to the annual report as may be necessary to assist
the Public Agency in its fiscal year-end budgeting process. IHS shall timely respond to all
Public Agency requests for additional reports and documents; which requests shall not be made
more frequently than once every three (3) months by any Public Agency.
Meridian City Council Meeting Agenda October 1, 2019 – Page 90 of 161
EXHIBIT A - 8
D. Exchange of Information. The Parties shall look at opportunities to share information to
ensure appropriate and accurate allocation of program costs to contracting Public Agencies.
Through this exchange of information, the Parties intend to better monitor IHS’s performance
of services for greater efficiency and quantifiably improved customer service.
E. Standard Operating Procedures. IHS shall develop internal standard operating procedures
and policies (“SOPs”) related to the services provided under this Agreement. All applicable
IHS employees are to be trained on these SOPs. Upon request, IHS shall produce a current and
accurate written copy of these SOPs.
Meridian City Council Meeting Agenda October 1, 2019 – Page 91 of 161
SCHEDULE
SCHEDULE 1
FORM OF ANNUAL REPORT
SCHEDULE 2
DOG LICENSING FEES PER PUBLIC AGENCY
The animal licensing fees that IHS collects on behalf of each of the Public Agencies shall be
collected, applied, or remitted as follows:
A. Ada County: IHS shall administer, operate, and manage the sale of dog and household pet licenses
pursuant to Title 5, Chapter 7, Ada County Code, and the terms of this Agreement, as follows:
1. For administering, operating, and managing such licensing program, IHS shall be entitled to
retain any and all revenue generated from the sale of such licenses that IHS collects on Ada
County’s behalf.
Meridian City Council Meeting Agenda October 1, 2019 – Page 92 of 161
SCHEDULE
2. To ensure recordkeeping accuracy, IHS shall be the sole supplier of the dog and household
pet licenses issued pursuant to Title 5, Chapter 7, Ada County Code.
3. IHS shall charge fees for the licenses as set forth in Title 5, Chapter 7, Ada County Code.
4. IHS shall submit, to the Board of Ada County Commissioners, quarterly reports stating that
number of licenses sold, and the revenues generated pursuant to this Agreement.
5. All information relating to the licensing of animals pursuant to the Ada County Code and
this Agreement, including, but not limited to, the name and address of the owner, and the
breed of dog, shall be and remain the property of Ada County. Upon termination or non-
renewal of this Agreement, IHS immediately shall provide all such information to the Board
of Ada County Commissioners.
B. Boise: IHS shall collect animal licensing fees for all the licenses IHS sells on Boise City’s behalf
and remit the accrued fee amounts to Boise every two (2) weeks throughout the Term of this
Agreement.
C. Kuna: IHS shall have a non-exclusive right to collect animal licensing and impound fees according
to the fee schedule adopted by the Kuna City Council. For all the licenses and impound fees IHS
collects on behalf of the City of Kuna, IHS shall remit the accrued fee amounts to the City of Kuna
on or before the thirtieth (30 th ) day of each calendar month during the Term of this Agreement.
D. Meridian: The City of Meridian hereby authorizes and empowers IHS to issue dog licenses on
behalf of Meridian in accordance with all applicable provisions of Meridian City Code and the
following terms:
1. Issuance of dog licenses: IHS shall issue dog licenses only after verification of compliance
with all provisions of Meridian City Code section 6-2-3(A)(2), including, but not limited to:
a. Verification that the owner of any dog to be licensed is eligible for the license fee sought
to be paid, i.e. , whether dog to be licensed is neutered or spayed; whether dog owner/user
is visually or hearing impaired or disabled; whether dog owner is training such dog as
seeing eye, hearing ear, or guide dog; and/or whether replacement license tag will indeed
replace validly issued, lost tag.
b. Collection of appropriate license fee.
2. Rabies education. IHS shall provide to each dog owner to whom a dog license is issued
written information regarding the importance of vaccinating dogs against rabies.
3. Official log: IHS shall keep an official, monthly, written log of all dog licenses issued by IHS
on the form provided by City and shall keep such written log complete and current at all times.
4. Administrative fee: City hereby authorizes IHS to collect and keep an administrative fee of
fifty percent (50%) of the amount of each dog license fee collected on City’s behalf.
5. Monthly submission to City Clerk: City shall provide dog license tags to IHS. At the end of
each month during the term of this Agreement, IHS shall submit to the Meridian City Clerk:
a. All dog license fees collected by IHS on City’s behalf; and
Meridian City Council Meeting Agenda October 1, 2019 – Page 93 of 161
SCHEDULE
b. A true and correct copy of the IHS’s monthly log, completed in full. Such fees and log
shall be submitted to the Meridian City Clerk no later than the tenth (10th) day of the month
following the month for which the fees were collected and the monthly log completed.
6. Remission of discrepancy: If, following the Meridian City Clerk’s review and accounting of
IHS’s issuance of dog licenses, the Meridian City Clerk notifies IHS of a discrepancy in fees
collected and data reported by IHS in the log or quantity of unissued tags, IHS shall remit to
City funds in the amount of such discrepancy. IHS’s obligation to remit to City funds in an
amount corresponding to the number and type of dog licenses issued and the number of
unissued dog license tags returned to City shall not be excused for any reason, regardless of
IHS’s assertion of loss, theft, misplacement, mistake, or mismanagement of fees, tags, and/or
data.
Meridian City Council Meeting Agenda October 1, 2019 – Page 94 of 161
EIDIAN,*--
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J
CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 3 H
Item Title: Master Subscription Agreement Approval
With Granicus, LLC for Boards and Commissions Software
Solution.
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.H.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - Approval of M aster S ubscription Agreement with Granicus, L L C for B oards
and C ommissions S oftware S olution
Boards and Commissions program approved f or F Y2020
AT TAC HM E NT S:
Description Type Upload D ate
Master Subscription Agreement A greements / C ontracts 9/24/2019
Meridian City Council Meeting Agenda October 1, 2019 – Page 95 of 161
10,1_Z00
Master Subscription Agreement
This Master Subscription Agreement ("Agreement) is entered into and effective C)60(02r (oil , 2019
("Effective Date") by and between Meridian, ID ("Customer") and Granicus, LLC, a Minnesota Limited
Liability Company d/b/a Granicus ("Granicus"). Customer and Granicus may each be referred to herein as
"Party" or collectively as "Parties".
1. Definitions. In addition to terms defined elsewhere in this Agreement, the following terms shall have
the meaning specified:
"Agreement Term" means the total time covered by the Initial Term and all Extension Terms for each
Order or SOW under this Agreement, further specified in Section 7.1.
"Extension Term" means any term that increases the length of the Initial Term of this Agreement or
an Order Term of an Order or SOW.
"Granicus Products and Services" means the products and services made available to Customer
pursuant to this Agreement, which may include Granicus products and services accessible for use by
Customer on a subscription basis ("Software -as -a -Service" or "SaaS"), Granicus professional services,
content from any professional services or other required equipment components or other required
hardware, as specified in each Order or SOW.
"Initial Term" shall have the meaning specified in Exhibit A or Order or SOW between Granicus and
Customer for the first duration of performance that Customer has access to Granicus Products and
Services.
"Order" means a written order, proposal, or purchase document in which Granicus agrees to provide
and Customer agrees to purchase specific Granicus Products and Services.
"Order Term" means the then -current duration of performance identified on each Order or SOW, for
which Granicus has committed to provide, and Customer has committed to pay for, Granicus Products
and Services.
"Statement of Work" or "SOW" means a written order, proposal, or purchase document that is signed
by both Parties and describes the Granicus Products and Services to be provided and/or performed
by Granicus. Each Order or SOW shall describe the Parties' performance obligations and any
assumptions or contingencies associated with the implementations of the Granicus Products and
Services, as specified in each Order or SOW placed hereunder.
"Support" means the ongoing support and maintenance services performed by Granicus related to
the Granicus Products and Services as specified in each Order or SOW placed between the Parties.
2. Ordering and Scope
2.1. Ordering Granicus Products and Services. The Parties may execute one or more Order or SOW
related to the sale and purchase of Granicus Products and Services. Each Order or SOW will
generally include an itemized list of the Granicus Products and Services as well as the Order Term
for such Granicus Products and Services. Each Order or SOW must, generally, be signed by the
Parties; although, when a validly -issued purchase order by Customer accompanies the Order or
SOW, then the Order or SOW need not be executed by the Parties. Each Order or SOW shall be
governed by this Agreement regardless of any pre-printed legal terms on each Order or SOW,
and by this reference is incorporated herein.
2.2. Support. Basic support related to standard Granicus Products and Services is included within the
fees paid during the Order Term. Granicus may update its Support obligations under this
Agreement, so long as the functionality purchased by Customer is not materially diminished.
1
2
2.3. Future Functionality. Customer acknowledges that any purchase hereunder is not contingent on
the delivery of any future functionality or features.
2.4. Cooperative Purchasing. To the extent permitted by law and approved by Customer, the terms
of this Agreement and set forth in one or more Order or SOW may be extended for use by other
municipalities, school districts and governmental agencies upon execution of an addendum or
other duly signed writing setting forth all of the terms and conditions for such use. The applicable
fees for additional municipalities, school districts or governmental agencies will be provided by
Granicus to Customer and the applicable additional party upon written request.
3. Use of Granicus Products and Services and Proprietary Rights
3.1. Granicus Products and Services. The Granicus Products and Services are purchased by Customer
as subscriptions during an Order Term specified in each Order or SOW. Additional Granicus
Products and Services may be added during an Order Term as described in Section 2.1.
3.2. Permitted Use. Subject to the terms and conditions of this Agreement, Granicus hereby grants
during each Order Term, and Customer hereby accepts, solely for its internal use, a worldwide,
revocable, non-exclusive, non-transferrable right to use the Granicus Products and Services to
the extent allowed in the relevant Order or SOW (collectively the “Permitted Use”). The
Permitted Use shall also include the right, subject to the conditions and restrictions set forth
herein, to use the Granicus Products and Services up to the levels limited in the applicable Order
or SOW.
3.2.1. Data Sources. Data uploaded into Granicus Products and Services must be brought in
from Customer sources (interactions with end users and opt-in contact lists). Customer
cannot upload purchased contact information into Granicus Products and Services
without Granicus’ written permission and professional services support for list cleansing.
3.2.2. Passwords. Passwords are not transferable to any third party. Customer is responsible
for keeping all passwords secure and all use of the Granicus Products and Services
accessed through Customer’s passwords.
3.2.3. Content. Customer can only use Granicus Products and Services to share content that is
created by and owned by Customer and/or content for related organizations provided
that it is in support of other organizations but not as a primary communication vehicle
for other organizations that do not have a Granicus subscription. Any content deemed
inappropriate for a public audience or in support of programs or topics that are unrelated
to Customer, can be removed or limited by Granicus.
3.2.3.1. Disclaimers. Any text, data, graphics, or any other material displayed or
published on Customer’s website must be free from violation of or infringement
of copyright, trademark, service mark, patent, trade secret, statutory, common
law or proprietary or intellectual property rights of others. Granicus is not
responsible for content migrated by Client or any third party.
3.2.4. Advertising. Granicus Products and Services shall not be used to promote products or
services available for sale through Customer or any third party unless approved in
writing, in advance, by Granicus. Granicus reserves the right to request and review the
details of any agreement between Customer and a third party that compensates
Customer for the right to have information included in Content distributed or made
available through Granicus Products and Services prior to approving the presence of
Advertising within Granicus Products and Services.
3.2.5. Granicus Subscriber Information for Communications Cloud Suite only
3.2.5.1. Data Provided by Customer. Data provided by Customer and contact
information gathered through Customer’s own web properties or activities will
Meridian City Council Meeting Agenda October 1, 2019 – Page 97 of 161
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remain the property of Customer (“Direct Subscriber”), including any and all
personally identifiable information (PII). Granicus will not release the data
without the express written permission of Customer, unless required by law.
3.2.5.2. Data Obtained through the Granicus Advanced Network
3.2.5.2.1. Granicus offers a SaaS product, known as the Communications Cloud,
that offers Direct Subscribers recommendations to subscribe to other Granicus
customer’s digital communication (the “Advanced Network”). When a Direct
Subscriber signs up through one of the recommendations of the Advanced
Network, that subscriber is a “Network Subscriber” to the agency it subscribed
to through the Advanced Network.
3.2.5.2.2. Access to the Advanced Network is a benefit of the GovDelivery
Communications Cloud subscription with Granicus. Network Subscribers are
available for use only on the GovDelivery Communications Cloud while
Customer is under an active GovDelivery Communications Cloud subscription.
Network Subscribers will not transfer to Customer upon termination of any
Granicus Order, SOW or Exhibit. Customer shall not use or transfer any of the
Network Subscribers after termination of its Order, SOW or Exhibit placed
under this Agreement. All information related to Network Subscribers must be
destroyed by Customer within 15 calendar days of the Order, SOW or Exhibit
placed under this Agreement terminating.
3.2.5.2.3. Opt-In. During the last 10 calendar days of Customer’s Order Term for
the terminating Order, SOW or Exhibit placed under this Agreement, Customer
may send an opt-in email to Network Subscribers that shall include an
explanation of Customer’s relationship with Granicus terminating and that the
Network Subscribers may visit Customer’s website to subscribe to further
updates from Customer in the future. Any Network Subscriber that does not
opt-in will not be transferred with the subscriber list provided to Customer
upon termination.
3.3. Restrictions. Customer shall not:
3.3.1. Misuse any Granicus resources or cause any disruption, including but not limited to, the
display of pornography or linking to pornographic material, advertisements, solicitations,
or mass mailings to individuals who have not agreed to be contacted;
3.3.2. Use any process, program, or tool for gaining unauthorized access to the systems,
networks, or accounts of other parties, including but not limited to, other Granicus
customers;
3.3.3. Customer must not use the Granicus Products and Services in a manner in which system
or network resources are unreasonably denied to other Granicus clients;
3.3.4. Customer must not use the Services as a door or signpost to another server.
3.3.5. Access or use any portion of Granicus Products and Services, except as expressly allowed
by this Agreement or each Order or SOW placed hereunder;
3.3.6. Disassemble, decompile, or otherwise reverse engineer all or any portion of the Granicus
Products and Services;
3.3.7. Use the Granicus Products and Services for any unlawful purposes;
3.3.8. Export or allow access to the Granicus Products and Services in violation of U.S. laws or
regulations;
Meridian City Council Meeting Agenda October 1, 2019 – Page 98 of 161
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3.3.9. Except as expressly permitted in this Agreement, subcontract, disclose, rent, or lease the
Granicus Products and Services, or any portion thereof, for third party use; or
3.3.10. Modify, adapt, or use the Granicus Products and Services to develop any software
application intended for resale which uses the Granicus Products and Services in whole
or in part.
3.4. Customer Feedback. Customer assigns to Granicus any suggestion, enhancement, request,
recommendation, correction or other feedback provided by Customer relating to the use of the
Granicus Products and Services. Granicus may use such submissions as it deems appropriate in
its sole discretion.
3.5. Reservation of Rights. Subject to the limited rights expressly granted hereunder, Granicus and/or
its licensors reserve all right, title and interest in the Granicus Products and Services, the
documentation and resulting product including all related intellectual property rights. Further,
no implied licenses are granted to Customer. The Granicus name, the Granicus logo, and the
product names associated with the services are trademarks of Granicus or its suppliers, and no
right or license is granted to use them.
4. Payment
4.1. Fees. Customer agrees to pay all fees, costs and other amounts as specified in each Order or
SOW. Annual fees are due upfront according to the billing frequency specified in each Order or
SOW. Granicus reserves the right to suspend any Granicus Products and Services should there be
a lapse in payment. A lapse in the term of each Order or SOW will require the payment of a setup
fee to reinstate the subscription. All fees are exclusive of applicable state, local, and federal taxes,
which, if any, will be included in the invoice. It is Customer’s responsibility to provide applicable
exemption certificate(s).
4.2. Disputed Invoiced Amounts. Customer shall provide Granicus with detailed written notice of any
amount(s) Customer reasonably disputes within thirty (30) days of the date of invoice for said
amount(s) at issue. Granicus will not exercise its rights under 4.1 above if Customer has, in good
faith, disputed an invoice and is diligently trying to resolve the dispute. Customer’s failure to
provide Granicus with notice of any disputed invoiced amount(s) shall be deemed to be
Customer’s acceptance of the content of such invoice.
4.3. Price Increases. Any price increases not negotiated in advance shall be provided by Granicus to
Customer at least thirty (30) days prior to the end of the Order Term. Upon each yearly
anniversary during the term of this Agreement (including the Initial Term, all Extended Terms,
and all Order Terms), the Granicus Product and Services fees shall increase from the previous
term’s fees by up to ten (10) percent per year.
5. Representations, Warranties and Disclaimers
5.1. Representations. Each Party represents that it has validly entered into this Agreement and has
the legal power to do so.
5.2. Warranties. Granicus warrants that it takes all precautions that are standard in the industry to
increase the likelihood of a successful performance for the Granicus Products and Services;
however, the Granicus Products and Services are provided “AS IS” and as available.
5.3. Disclaimers. EXCEPT AS PROVIDED IN SECTIONS 5.2 ABOVE, EACH PARTY HEREBY DISCLAIMS ANY
AND ALL OTHER WARRANTIES OF ANY NATURE WHATSOEVER WHETHER ORAL AND WRITTEN,
EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF
MERCHANTABILITY, TITLE, NON-INFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE.
GRANICUS DOES NOT WARRANT THAT GRANICUS PRODUCTS AND SERVICES WILL MEET
Meridian City Council Meeting Agenda October 1, 2019 – Page 99 of 161
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CUSTOMER’S REQUIREMENTS OR THAT THE OPERATION THEREOF WILL BE UNINTERRUPTED OR
ERROR FREE.
6. Confidential Information
6.1. Confidential Information. It is expected that one Party (Disclosing Party) may disclose to the
other Party (Receiving Party) certain information which may be considered confidential and/or
trade secret information (“Confidential Information”). To the extent permitted by law,
confidential Information shall include: (i) Granicus’ Products and Services, (ii) non-public
information if it is clearly and conspicuously marked as “confidential” or with a similar
designation at the time of disclosure; (iii) non-public information of the Disclosing Party if it is
identified as confidential and/or proprietary before, during, or promptly after presentation or
communication and (iv) any information that should be reasonably understood to be confidential
or proprietary to the Receiving Party, given the nature of the information and the context in
which disclosed.
Each Receiving Party agrees to receive and hold any Confidential Information in strict confidence.
Without limiting the scope of the foregoing, each Receiving Party also agrees: (a) to protect and
safeguard the Confidential Information against unauthorized use, publication or disclosure; (b)
not to reveal, report, publish, disclose, transfer, copy or otherwise use any Confidential
Information except as specifically authorized by the Disclosing Party; (c) not to use any
Confidential Information for any purpose other than as stated above; (d) to restrict access to
Confidential Information to those of its advisors, officers, directors, employees, agents,
consultants, contractors and lobbyists who have a need to know, who have been advised of the
confidential nature thereof, and who are under express written obligations of confidentiality or
under obligations of confidentiality imposed by law or rule; and (e) to exercise at least the same
standard of care and security to protect the confidentiality of the Confidential Information
received by it as it protects its own confidential information.
If a Receiving Party is requested or required by a statute or, in a judicial, administrative, or
governmental proceeding to disclose any Confidential Information, it will notify the Disclosing
Party as promptly as practicable so that the Disclosing Party may seek an appropriate protective
order or waiver for that instance.
6.2. Exceptions. Confidential Information shall not include information which: (i) is or becomes public
knowledge through no fault of the Receiving Party; (ii) was in the Receiving Party’s possession
before receipt from the Disclosing Party; (iii) is rightfully received by the Receiving party from a
third party without any duty of confidentiality; (iv) is disclosed by the Disclosing Party without
any duty of confidentiality on the third party; (v) is independently developed by the Receiving
Party without use or reference to the Disclosing Party’s Confidential Information; or (vi) is
disclosed with the prior written approval of the Disclosing Party.
6.3. Storage and Sending. In the event that Granicus Products and Services will be used to store
and/or send Confidential Information, Granicus must be notified in writing, in advance of the
storage or sending. Should Customer provide such notice, Customer must ensure that
Confidential Information or sensitive information is stored behind a secure interface and that
Granicus Products and Services be used only to notify people of updates to the information that
can be accessed after authentication against a secure interface managed by Customer. Customer
is ultimately accountable for the security and privacy of data held by Granicus on its behalf.
6.4. Return of Confidential Information. Each Receiving Party shall return or destroy the Confidential
Information immediately upon written request by the Disclosing Party; provided, however, that
each Receiving Party may retain one copy of the Confidential Information in order to comply with
Meridian City Council Meeting Agenda October 1, 2019 – Page 100 of 161
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applicable laws and the terms of this Agreement. Customer understands and agrees that it may
not always be possible to completely remove or delete all personal data from Granicus’
databases without some residual data because of backups and for other reasons.
7. Term and Termination
7.1. Agreement Term. The Agreement Term shall begin on the date of the initial Order or SOW and
continue through the latest date of the Order Term of each Order or SOW under this Agreement,
unless otherwise terminated as provided in this Section 7. Each Order or SOW will specify an
Order Term for the Granicus Products and Services provided under the respective Order or SOW.
Customer’s right to access or use the Granicus Products and Services will cease at the end of the
Order Term identified within each Order or SOW, unless either extended or earlier terminated
as provided in this Section 7. Unless a Party has given written notice to the other Party at least
ninety (90) days prior to the end of the then-current Order Term, the Granicus Products and
Services will automatically renew at the end of each term for an Extension Term of one (1) year.
7.2. Effect of Termination. If the Parties agree to terminate this Agreement and an Order or SOW is
still in effect at the time of termination, then the terms and conditions contained in this
Agreement shall continue to govern the outstanding Order or SOW until termination or
expiration thereof. If the Agreement is terminated for breach, then unless otherwise agreed to
in writing, all outstanding Orders or SOWs shall immediately terminate as of the Agreement
termination date. Unless otherwise stated in this Agreement, in no event shall Customer be
entitled to a refund of any prepaid fees upon termination.
7.3. Termination for Cause. The non-breaching Party may terminate this Agreement upon written
notice if the other Party is in material breach of this Agreement and fails to cure such breach
within thirty (30) days after the non-breaching Party provides written notice of the breach. A
Party may also terminate this Agreement immediately upon notice if the other Party: (a) is
liquidated, dissolved, or adjudged to be in a state of bankruptcy or receivership; (b) is insolvent,
unable to pay its debts as they become due, makes an assignment for the benefit of creditors or
takes advantage or any law for the benefit of debtors; or (c) ceases to conduct business for any
reason on an ongoing basis leaving no successor in interest. Granicus may, without liability,
immediately suspend or terminate any or all Order or SOW issued hereunder if any Fees owed
under this Agreement are past due pursuant to Section 4.1.
7.4. Rights and Obligations After Termination. In the event of expiration or termination of this
Agreement, Customer shall immediately pay to Granicus all Fees due to Granicus through the
date of expiration or termination.
7.5. Survival. All rights granted hereunder shall terminate upon the latter of the termination or
expiration date of this Agreement, or each Order or SOW. The provisions of this Agreement with
respect to warranties, liability, choice of law and jurisdiction, and confidentiality shall survive
termination of this Agreement and continue in full force and effect.
8. Limitation of Liability
8.1. EXCLUSION OF CONSEQUENTIAL AND RELATED DAMAGES. UNDER NO CIRCUMSTANCES SHALL
GRANICUS BE LIABLE FOR ANY SPECIAL, INDIRECT, PUNITIVE, INCIDENTAL, OR CONSEQUENTIAL
DAMAGES, WHETHER AN ACTION IS IN CONTRACT OR TORT AND REGARDLESS OF THE THEORY
OF LIABILITY, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
FURTHER, GRANICUS SHALL NOT BE LIABLE FOR: (A) ERROR OR INTERRUPTION OF USE OR FOR
LOSS OR INACCURACY OR CORRUPTION OF CUSTOMER DATA; (B) COST OF PROCUREMENT OF
SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY; (C) LOSS OF BUSINESS; (D) DAMAGES ARISING
OUT OF ACCESS TO OR INABILITY TO ACCESS THE SERVICES, SOFTWARE, CONTENT, OR RELATED
Meridian City Council Meeting Agenda October 1, 2019 – Page 101 of 161
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TECHNICAL SUPPORT; OR (E) FOR ANY MATTER BEYOND GRANICUS’ REASONABLE CONTROL,
EVEN IF GRANICUS HAS BEEN ADVISED OF THE POSSIBILITY OF ANY OF THE FOREGOING LOSSES
OR DAMAGES.
8.2. LIMITATION OF LIABILITY. EXCEPT FOR CUSTOMER’S BREACH OF SECTION 3.3, IN NO INSTANCE
SHALL EITHER PARTY’S LIABILITY TO THE OTHER PARTY FOR DIRECT DAMAGES UNDER THIS
AGREEMENT (WHETHER IN CONTRACT OR TORT OR OTHERWISE) EXCEED THE FEES PAID BY
CUSTOMER FOR THE GRANICUS PRODUCTS AND SERVICES DURING THE SIX (6) MONTHS
IMMEDIATELY PRECEDING THE DATE THE DAMAGED PARTY NOTIFIES THE OTHER PARTY IN
WRITING OF THE CLAIM FOR DIRECT DAMAGES. GRANICUS SHALL NOT BE RESPONSIBLE FOR ANY
LOST PROFITS OR OTHER DAMAGES, INCLUDING DIRECT, INDIRECT, INCIDENTAL, SPECIAL,
CONSEQUENTIAL OR ANY OTHER DAMAGES, HOWEVER CAUSED. NEITHER PARTY MAY INSTITUTE
AN ACTION IN ANY FORM ARISING OUT OF NOR IN CONNECTION WITH THIS AGREEMENT MORE
THAN TWO (2) YEARS AFTER THE CAUSE OF ACTION HAS ARISEN. THE ABOVE LIMITATIONS WILL
NOT LIMIT CUSTOMER’S PAYMENT OBLIGATIONS UNDER SECTION 4 ABOVE.
9. Indemnification
9.1. Indemnification by Granicus. Granicus will defend Customer from and against all losses,
liabilities, damages and expenses arising from any claim or suit by a third party unaffiliated with
either Party to this Agreement (“Claims”) and shall pay all losses, damages, liabilities,
settlements, judgments, awards, interest, civil penalties, and reasonable expenses (collectively,
“Losses,” and including reasonable attorneys’ fees and court costs), to the extent arising out of
any Claims by any third party that Granicus Products and Services infringe a valid U.S. copyright
or U.S. patent issued as of the date of the applicable Order or SOW. In the event of such a Claim,
if Granicus determines that an affected Order or SOW is likely, or if the solution is determined in
a final, non-appealable judgment by a court of competent jurisdiction, to infringe a valid U.S.
copyright or U.S. patent issued as of the date of the applicable Order or SOW, Granicus will, in its
discretion: (a) replace the affected Granicus Products and Services; (b) modify the affected
Granicus Products and Services to render it non-infringing; or (c) terminate this Agreement or
the applicable Order or SOW with respect to the affected solution and refund to Customer any
prepaid fees for the then-remaining or unexpired portion of the Order or SOW term.
Notwithstanding the foregoing, Granicus shall have no obligation to indemnify, defend, or hold
Customer harmless from any Claim to the extent it is based upon: (i) a modification to any
solution by Customer (or by anyone under Customer’s direction or control or using logins or
passwords assigned to Customer); (ii) a modification made by Granicus pursuant to Customer’s
required instructions or specifications or in reliance on materials or information provided by
Customer; or (iii) Customer’s use (or use by anyone under Customer’s direction or control or
using logins or passwords assigned to Customer) of any Granicus Products and Services other
than in accordance with this Agreement. This section 9.1 sets forth Customer’s sole and exclusive
remedy, and Granicus’ entire liability, for any Claim that the Granicus Products and Services or
any other materials provided by Granicus violate or infringe upon the rights of any third party.
9.2. Indemnification by Customer. To the extent permitted by law, Customer shall defend, indemnify,
and hold Granicus harmless from and against any Claims, and shall pay all Losses, to the extent
arising out of or related to (a) Customer’s (or that of anyone authorized by Customer or using
logins or passwords assigned to Customer) use or modification of any Granicus Products and
Services; (b) any Customer content; or (c) Customer’s violation of applicable law.
9.3. Defense. With regard to any Claim subject to indemnification pursuant to this Section 9: (a) the
Party seeking indemnification shall promptly notify the indemnifying Party upon becoming aware
of the Claim; (b) the indemnifying Party shall promptly assume sole defense and control of such
Meridian City Council Meeting Agenda October 1, 2019 – Page 102 of 161
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Claim upon becoming aware thereof; and (c) the indemnified Party shall reasonably cooperate
with the indemnifying Party regarding such Claim. Nevertheless, the indemnified Party may
reasonably participate in such defense, at its expense, with counsel of its choice, but shall not
settle any such Claim without the indemnifying Party’s prior written consent. The indemnifying
Party shall not settle or compromise any Claim in any manner that imposes any obligations upon
the indemnified Party without the prior written consent of the indemnified Party.
10.General
10.1. Relationship of the Parties. Granicus and Customer acknowledge that they operate
independent of each other. Nothing in this Agreement shall be deemed or construed to create a
joint venture, partnership, agency, or employee/employer relationship between the Parties for
any purpose, including, but not limited to, taxes or employee benefits. Each Party will be solely
responsible for the payment of all taxes and insurance for its employees and business operations.
10.2. Subcontractors. Granicus agrees that it shall be responsible for all acts and omissions of
its subcontractors to the same extent Granicus would be responsible if committed directly by
Granicus.
10.3. Headings. The various section headings of this Agreement are inserted only for
convenience of reference and are not intended, nor shall they be construed to modify, define,
limit, or expand the intent of the Parties.
10.4. Amendments. This Agreement may not be amended or modified except by a written
instrument signed by authorized representatives of both Parties. Notwithstanding the foregoing,
Granicus retains the right to revise the policies referenced herein at any time, so long as the
revisions are reasonable and consistent with industry practices, legal requirements, and the
requirements of any third-party suppliers.
10.5. Severability. To the extent permitted by applicable law, the Parties hereby waive any
provision of law that would render any clause of this Agreement invalid or otherwise
unenforceable in any respect. In the event that a provision of this Agreement is held to be invalid
or otherwise unenforceable, such provision will be interpreted to fulfill its intended purpose to
the maximum extent permitted by applicable law, and the remaining provisions of this
Agreement will continue in full force and effect.
10.6. Assignment. Neither Party may assign, delegate, or otherwise transfer this Agreement or
any of its rights or obligations hereunder, either voluntarily or by operation of law, without the
prior written consent of the other Party (such consent not to be unreasonably withheld);
provided, however, that either Party may assign this Agreement without the other Party’s
consent in the event of any successor or assign that has acquired all, or substantially all, of the
assigning Party’s business by means of merger, stock purchase, asset purchase, or otherwise.
Any assignment or attempted assignment in violation of this Agreement shall be null and void.
10.7. No Third-Party Beneficiaries. Subject to Section 10.6, this Agreement is binding upon,
and insures solely to the benefit of the Parties hereto and their respective permitted successors
and assigns; there are no third-party beneficiaries to this Agreement.
10.8. Notice. Other than routine administrative communications, which may be exchanged by
the Parties via email or other means, all notices, consents, and approvals hereunder shall be in
writing and shall be deemed to have been given upon: (a) personal delivery; (b) the day of
receipt, as shown in the applicable carrier’s systems, if sent via FedEx, UPS, DHL, or other
nationally recognized express carrier; (c) the third business day after sending by U.S. Postal
Service, First Class, postage prepaid, return receipt requested; or (d) sending by email, with
confirmed receipt from the receiving party. Either Party may provide the other with notice of a
change in mailing or email address in which case the mailing or email address, as applicable, for
Meridian City Council Meeting Agenda October 1, 2019 – Page 103 of 161
that Party will be deemed to have been amended. The mailing and email addresses of the Parties
are as follows:
Granicus
ATTN:
Contracts
Address:
408 St. Peter Street
Suite 600
Saint Paul, MN 55102
Phone:
(651) 757-4154
Email:
contracts@granicus.com
Meridian, ID
ATTN:
Chri5Z'U n5on
Address:
33 Fao-} 12-rMHuyX9
►grid Iain , Z n
Phone:
209 - 886 - ply 3 3
Email:
C3.0hn50nc;�) NeYi&an
10.9. Force Majeure. Any delay in the performance by either Party hereto of its obligations
hereunder shall be excused when such delay in performance is due to any cause or event of any
nature whatsoever beyond the reasonable control of such Party, including, without limitation,
any act of God; any fire, flood, or weather condition; any computer virus, worm, denial of service
attack; any earthquake; any act of a public enemy, war, insurrection, riot, explosion or strike;
provided, that written notice thereof must be given by such Party to the other Party within
twenty (20) days after occurrence of such cause or event.
10.10. Choice of Law and Jurisdiction. This Agreement shall be governed by and interpreted
under the laws of the State of Idaho, without reference to the State's principles of conflicts of
law. The Parties expressly consent and submit to the exclusive jurisdiction of the state and
federal courts of Ada County, Idaho.
10.11. Entire Agreement. This Agreement, together with all Orders or SOWS referenced herein,
sets forth the entire understanding of the Parties with respect to the subject matter of this
Agreement, and supersedes any and all prior oral and written understandings, quotations,
communications, and agreements. Granicus and Customer agree that any and all Orders or SOWS
are incorporated herein by this reference. In the event of possible conflict or inconsistency
between such documents, the conflict or inconsistency shall be resolved by giving precedence in
the following order: (1) the terms of this Agreement; (2) Orders; (3) all other SOWS or other
purchase documents; (4) Granicus response to Customer's request for RFI, RFP, RFQ; and (5)
Customer's RFI, RFP, RFQ.
10.12. Injunctive Relief. Granicus is entitled to obtain injunctive relief if Customer's use of
Granicus Products and Services is in violation of any restrictions set forth in this Agreement.
7
9
that Party will be deemed to have been amended. The mailing and email addresses of the Parties
are as follows:
Granicus Meridian, ID
ATTN: Contracts ATTN:
Address: 408 St. Peter Street
Suite 600
Saint Paul, MN 55102
Address:
Phone: (651)757-4154 Phone:
Email: contracts@granicus.com Email:
10.9. Force Majeure. Any delay in the performance by either Party hereto of its obligations
hereunder shall be excused when such delay in performance is due to any cause or event of any
nature whatsoever beyond the reasonable control of such Party, including, without limitation,
any act of God; any fire, flood, or weather condition; any computer virus, worm, denial of service
attack; any earthquake; any act of a public enemy, war, insurrection, riot, explosion or strike;
provided, that written notice thereof must be given by such Party to the other Party within
twenty (20) days after occurrence of such cause or event.
10.10. Choice of Law and Jurisdiction. This Agreement shall be governed by and interpreted
under the laws of the State of Idaho, without reference to the State’s principles of conflicts of
law. The Parties expressly consent and submit to the exclusive jurisdiction of the state and
federal courts of Ada County, Idaho.
10.11. Entire Agreement. This Agreement, together with all Orders or SOWs referenced herein,
sets forth the entire understanding of the Parties with respect to the subject matter of this
Agreement, and supersedes any and all prior oral and written understandings, quotations,
communications, and agreements. Granicus and Customer agree that any and all Orders or SOWs
are incorporated herein by this reference. In the event of possible conflict or inconsistency
between such documents, the conflict or inconsistency shall be resolved by giving precedence in
the following order: (1) the terms of this Agreement; (2) Orders; (3) all other SOWs or other
purchase documents; (4) Granicus response to Customer’s request for RFI, RFP, RFQ; and (5)
Customer’s RFI, RFP, RFQ.
10.12. Injunctive Relief. Granicus is entitled to obtain injunctive relief if Customer’s use of
Granicus Products and Services is in violation of any restrictions set forth in this Agreement.
Meridian City Council Meeting Agenda October 1, 2019 – Page 104 of 161
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their respective duly -
authorized representatives on the Effective Date as set forth above.
Granicus Meridian, ID
By: By:
(Authorized Signatur Aut prized Signa ure
Name:
Title:
Date:
Jessica Yang
(Print or Type Name of Signatory)
Manager of Business & Contracts
9/20/2019
(Execution Date)
Attachment(s): Exhibit A (Proposal)
Name:
—fAmmu deW&erd, 'Mau or
(Print or ype Name of Signatory)
Title:
Mayer
Date: 20 l 9
(Execution Date)
10
Granicus Proposal for Meridian ID
Granicus Contact
Name:Carson Mulligan
Phone:720-770-5597
Email:carson.mulligan@granicus.com
Proposal Details
Quote Number:Q-61289
Prepared On:9/17/2019
Valid Through:10/31/2019
Pricing
Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of performance.)
Currency:USD
Period of Performance:The term of the Agreement will commence on the date this document is signed and will
continue for 36 months.
One-Time Fees
Solution Billing
Frequency Quantity/Unit One-Time Fee
Open Platform - Setup and Configuration Upon Delivery 1 Hours $0.00
Boards and Commissions - Data Import Upon Delivery 10 Hours $2,250.00
Boards and Commissions - Online Training Upon Delivery 1 Hours $0.00
Boards and Commissions - Setup and Configuration Upon Delivery 1 Hours $0.00
SUBTOTAL: $2,250.00
Annual Fees for New Subscriptions
Solution Billing
Frequency Quantity/Unit Annual Fee
Boards and Commissions Annual 1 Each $8,000.00
Open Platform Suite Annual 1 Each $0.00
SUBTOTAL: $8,000.00
Exhibit A
Meridian City Council Meeting Agenda October 1, 2019 – Page 106 of 161
Remaining Period(s)
Solution(s)Year 2 Year 3
Boards and Commissions $8,400.00 $8,820.00
Open Platform Suite $0.00 $0.00
SUBTOTAL:$8,400.00 $8,820.00
Meridian City Council Meeting Agenda October 1, 2019 – Page 107 of 161
Product Descriptions
Name Description
Boards and
Commissions
Boards and Commissions is a Software-as-a-Service (SaaS) solution that enables government
organizations to simplify the citizen application and appointment to boards process of the
clerk’s office. Boards and Commissions includes:
• Unlimited user accounts
• Unlimited boards, commissions, committees, and subcommittees
• Unlimited storage of citizen applications
• Access to one Granicus platform site
• Access to one Boards and Commissions site
• Access to customizable, embeddable iFrame websites for displaying information to
citizens
• Access to a customizable online citizen application form including board-specific
questions
• Customizable forms for board details, appointment details, and internal tracking details.
• Pre-designed document PDFs for applications, board details and rosters, and vacancy
reports
• Downloadable spreadsheets for easy reporting
• Optional custom templates for document or report generation (additional upfront
charge applies)
Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to post agendas/
documents, and index of archives. These are able to be published and accessible through a
searchable viewpage.
Open Platform -
Setup and
Configuration
Setup and configuration for Open Platform
Boards and
Commissions - Data
Import
Import legacy data into Boards and Commissions to have access to historical data from a
previous system used prior to buying Boards and Commissions.
Boards and
Commissions - Online
Training
Boards and Commissions - Online Training is for online training for Boards and Commissions,
which allows clients to have online sessions with a Granicus trainer to learn how to use the
system.
Boards and
Commissions - Setup
and Configuration
Setup and configuration for Boards and Commissions
Terms and Conditions
• This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of Meridian ID to provide applicable exemption certificate(s).
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
• If submitting a Purchase Order, please include the following language: All pricing, terms and conditions of quote
Q-61289 dated 9/17/2019 are incorporated into this Purchase Order by reference.
Meridian City Council Meeting Agenda October 1, 2019 – Page 108 of 161
EDAHO
IDIAN*,-
CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 3 I
Item Title: License Agreement
With A to Z Sprinklers and Landscape
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.I .
Presenter: Kyle Radek
Estimated Time f or P resentation: 0
Title of I tem - L icense Agreement With A To Z S prinklers And Landscape
A to Z S prinklers and L andscape maintains the landscaping in the B ridgetower subdivision and would
like to use the lot for parking while they perform work in the subdivision. I n return, A to Z L andscaping
will keep the lot f ree of weeds and trash. T he B ridgetower HO A representative is supportive of this
agreement as it reduces cost f or landscape maintenance. The C ity would be able to revoke the
agreement at any time for any reason.
AT TAC HM E NT S:
Description Type Upload D ate
Council Memo Well 33 L icense A greement Cover Memo 9/24/2019
Ten Mile L ot Agreement 2 A greements / C ontracts 9/24/2019
Meridian City Council Meeting Agenda October 1, 2019 – Page 109 of 161
LICENSE AGREEMENT
This LICENSE AGREEMENT ("Agreement") is made effective this lG r day of
ex' , 2019, by and between the City of Meridian, a municipal corporation organized
under the laws of the State of Idaho ("Licensor" or "City"), and Ken Cumpton, dba A to Z Sprinklers
and Landscape ("Licensee"). Licensee and Licensor may be collectively referred to as "Parties."
WHEREAS, Licensor owns Ada County parcel no. R1079860730, legally described as Lot
1, Block 10, Bridgetower Crossing Subdivision No 2 ("Licensor's Parcel");
WHEREAS, it would be mutually beneficial for both Parties for Licensee use Licensed
Premises to park vehicles and equipment and in exchange keep the Licensed Premises clean and
weed free;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the parties hereby agree as follows:
1. Grant of license. Licensor hereby grants to Licensee, as grantee, a non-exclusive license on,
over, across, and through the Licensed Premises, for the limited purposes of parking vehicles and
equipment and temporary materials storage. The Licensed Premises are depicted on Exhibit A. The
portion of the Premises identified on Exhibit A as "Area excluded from License Agreement" is the
location of City's test well, and said area shall not be disturbed by Licensee.
2. Term and termination. This Agreement shall remain in effect unless and until terminated by
either party, upon thirty (30) days' written notice.
3. Maintenance. Licensee shall maintain the Licensed Premises free of trash and weeds, in good
condition and repair, and as may be needed to satisfy applicable laws, policies, and reasonable
discretion of Licensor. Any piles of landscape debris, to the extent they are otherwise allowed, must
be removed within five (5) business days.
4. Unauthorized Vehicles. Licensor may post a sign on the Licensed Premises prohibiting parking
by Unauthorized Vehicles. Unauthorized Vehicles shall be defined as those not belonging to
Licensor, Licensee, or their employees and invitees. Licensee may notify City if Unauthorized
Vehicles need to be removed.
5. Indemnification. Licensee specifically indemnifies City and holds City harmless from any loss,
liability, claim, judgment, or action for damages or injury to Licensee, to Licensee's personal
property or equipment, and to Licensee's employees, agents, guests or invitees arising out of or
resulting from the condition of City property or any lack of maintenance or repair thereon and not
caused by or arising out of the tortious conduct of City or its employees. Licensee further agrees to
indemnify and hold City harmless from any loss, liability, claim or action from damages or injuries
to persons or property in any way arising out of or resulting from the use and occupancy of the
Licensed Area by Licensee or by Licensee's agents, employees, guests or business invitees and not
caused by or arising out of the tortious conduct of City or its employees. If any claim, suit or action
is filed against City for any loss or claim described in this paragraph, Licensee, at City's option, shall
defend City and assume all costs, including attorney's fees, associated with the defense or resolution
LICENSE AGREEMENT PAGE 1
Meridian City Council Meeting Agenda October 1, 2019 – Page 111 of 161
14. Obstructions. Neither Licensor nor Licensee shall install or permit any fence, sign, or other
barrier within or across the Licensed Premises. However, the foregoing shall not prohibit the
installation of temporary barricades reasonably necessary for security and/or safety purposes in
connection with repair or maintenance of the Licensed Premises, so long as such work is conducted
in the most expeditious manner reasonably possible.
15. Notices. All notices, demands and requests required or desired to be given under this Agreement
must be in writing and shall be deemed to have been given as of the date such writing is mailed, via
U.S. Mail, prepaid and addressed to the respective Party's current registered agent as enumerated in
the records of the Idaho Secretary of State.
16. Entire agreement. This Agreement constitutes the entire understanding between the Parties.
This Agreement supersedes any and all statements, promises, or inducements made by either party,
or agents of either party, whether oral or written, and whether previous to the execution hereof or
contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered
except upon written agreement signed by both parties hereto.
17. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity,
interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada
County, Idaho.
18. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to
be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected.
19. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof
as if the exhibits were set forth in their entirety herein.
20. Warranty of authority. The person executing this Agreement on behalf of Licensor represents
and warrants due authorization to do so on behalf of Licensor, and that upon execution on behalf of
Licensor, the same is binding upon, and shall inure to the benefit of, Licensor.
IN WITNESS WHEREOF, the undersigned have caused this Agreement to be executed the
day and year first written above.
LICENSEE:
Ken C}Lmpton, dba Ats.Z Sprinkler and Landscape
LICENSOR:
City of Meridian
Tammy de Weerd, Mayor
LICENSE AGREEMENT
CZ -',o EOA4jc,,ATTEST:
4,c -,r
�
v►'/ CRInr,, I Z'W
SEAL
City Clerk
PACE 3
Meridian City Council Meeting Agenda October 1, 2019 – Page 113 of 161
EIDIAN,?--
DAJ
CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 3 J
Item Title: City of Meridian Financial Report - August 2019
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.J .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - C ity of M eridian F inancial Report - August 2019
AT TAC HM E NT S:
Description Type Upload D ate
City of Meridian F inancial Report - A ugust 2019 Cover Memo 9/23/2019
Meridian City Council Meeting Agenda October 1, 2019 – Page 114 of 161
EIDIAN,!DAHO
--
CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 3 K
Item Title: AP Invoices for Payment - 10/2/19 - $469,387.86
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.K .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - AP Invoices for P ayment - 10/02/19 - $469,387.86
AT TAC HM E NT S:
Description Type Upload D ate
A P I nvoices for Payment Cover Memo 9/26/2019
Meridian City Council Meeting Agenda October 1, 2019 – Page 115 of 161
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund A-1 HEATING & AIR CONDITIONING Settlers Park air conditioner compressor servicing 119.00
01 General Fund A-1 STAMP & MABEL'S LABELS Name Badges; Eunice,Shanee,Brad,Maria 30.00
01 General Fund AIRE, INC 220/4 rescue personal floatation devices 735.84
01 General Fund ANIXIS Password Policy Enforcer 600 user Premium Support
Plan
700.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Street light maintenance FY 2018, 2019 Svc
to 9/3/19
4,517.31
01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299 Street light maintenance FY 2018, 2019 svc
to 9/4/19
1,167.05
01 General Fund BOE - Boise Office Equipment XPN547404; Copier Usage 08/22/19-09/21/19 406.06
01 General Fund BOISE SOFTBALL UMPIRES ASSOC.19-0052 softball umpires 9/9-9/13/19 - qty 72 games 2,054.88
01 General Fund BOISE SOFTBALL UMPIRES ASSOC.19-0092 softball umpires 9/2-9/6/19 - qty 39.5 games 1,127.33
01 General Fund BREAKTHROUGH CLEAN
TECHNOLOGIES
Firearms Cleaning Supplies 482.32
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC 220/repair & mtnc, MF035, oil, rotation, tie rods 577.53
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC AC Compressor Replacement for Unit # 40 916.61
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Battery for Unit # 50 179.13
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Battery for Unit # 60 179.95
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Front Brakes for Unit # 102 517.46
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Install Drivers Seat Foam & Cover, Lf Ball Joint, LOF,
Tires
1,148.48
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF & Air Filter for Unit # 151 80.15
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 103 65.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 129 60.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 22 50.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Alignment, Lft Inner Tie Rod End Unit #119 296.63
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change, Brake Light Bulb for Unit #44 68.50
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Repair Rear Hatch Lock Cylinder for Unit # 163 76.50
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Vehicle #6 Maintenance C20996 oil change/tire rotation 55.00
01 General Fund BSPSI BSPSI Training Inspectors/Plans Examiners 900.00
01 General Fund BUCKS BAGS INC 220/Gear Bags to hold ballistic vests, qty 16 480.00
01 General Fund CAREER UNIFORMS Shirt, Sweater, Jacket E. Bowers, Cap & shirt B. Young 45.80
01 General Fund CARPENTER SCREEN PRINTING softball league shirts - qty 198 1,614.10
01 General Fund CASCADE FENCE COMPANY, INC.Settlers Park tennis court net post gear tops - qty 2 252.00
01 General Fund CENTURYLINK Fuller Park Modem Service 9/10 - 10/9/19 118.51
01 General Fund CHAVCO TREE & LANDSCAPE
SERVICES, INC.
19-0266 tree pruning x 116 & cleanup at Kleiner Park 5,144.00
01 General Fund CLOVERDALE NURSERY sod for Fuller Park - qty 100 SF 30.00
01 General Fund CRAFT WAREHOUSE Printing & Fitting New Org Chart 21.00
01 General Fund CURREN TECHNOLOGIES PPE low voltage rubber gloves testing (6 qty)14.00
Date: 9/26/19 12:34:26 PM Page: 1Meridian City Council Meeting Agenda October 1, 2019 – Page 116 of 161
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund D & B SUPPLY cable clamps for trailer #5 - qty 3 4.87
01 General Fund D & B SUPPLY credit on trailer jack for #18 trailer - qty 1 (36.99)
01 General Fund D & B SUPPLY jack for trailer #18 - qty 1 36.99
01 General Fund D & B SUPPLY trailer jack for trailer #18 - qty 1 64.99
01 General Fund D & B SUPPLY trash can for Discovery Park - qty 1 25.99
01 General Fund D & B SUPPLY winch cable for trailer #5 - qty 18 10.62
01 General Fund DENNIS DILLON AUTO PARK Driver Seat Cushion Foam & Cover for Unit # 525 170.36
01 General Fund ELECTRICAL WHOLESALE SUPPLY CO anchor kit for Discovery Park shop - qty 2 29.32
01 General Fund ELECTRICAL WHOLESALE SUPPLY CO flagpole lights for Heroes Park - qty 3 74.08
01 General Fund ELECTRICAL WHOLESALE SUPPLY CO Non-Emergency Lighting Stock 2,002.27
01 General Fund ELECTRICAL WHOLESALE SUPPLY CO steel box & mud ring for emergency lights at Lanark
Shop x 2
4.68
01 General Fund ERS, EMERGENCY RESPONDER
SERVICES, INC.
Siren Speaker & Controller Replacement for Unit # 156 306.00
01 General Fund GEM STATE PAPER & SUPPLY CO laundry soap - qty 1 case 71.58
01 General Fund GLASS DOCTOR Windshield Replacement for Unit # 99 366.89
01 General Fund GOVERLAN, INC.3x Support Contract Extension-Enterprise
Edition(Legacy) 8x
1,716.00
01 General Fund GRASS ROOTS AGRONOMICS, INC.stabilizer for Discovery Park ball fields - qty 1 110.00
01 General Fund GYM OUTFITTERS Maintenance for Gym Equip at PD 80.00
01 General Fund H.D. FOWLER COMPANY irrigation fittings for Fire Station 4 filter install x 17 229.55
01 General Fund HANOVER PARK ENTERTAINMENT Art Week movie screening Best Small Town Rodeo 300.00
01 General Fund HOME DEPOT CREDIT SERVICES lumber for Fuller Park backstop - qty 6 103.74
01 General Fund IDAHO CORRECTIONAL INDUSTRIES business cards for 6 staff - qty 6 boxes 277.50
01 General Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards for R. White 38.00
01 General Fund IDAHO POWER CITY HALL POWER 9/19 9,885.64
01 General Fund IDAHO POWER FIRE POWER 9/19 116.26
01 General Fund IDAHO POWER FULLER PARK POWER 09/2019 290.51
01 General Fund IDAHO POWER POLICE POWER 9/19 3,848.92
01 General Fund IDAHO PRESS-TRIBUNE Adoption of the Budget 84.40
01 General Fund IDAHO PRESS-TRIBUNE Election Notice for Council seats 1,3,5 130.71
01 General Fund IDAHO PRESS-TRIBUNE H-2018-0118-Oakmore Subdivision 183.79
01 General Fund IDAHO PRESS-TRIBUNE H-2018-0130-Razzberry Villas Rezone 168.97
01 General Fund IDAHO PRESS-TRIBUNE H-2019-0092-Self storage facility 51.80
01 General Fund IDAHO PRESS-TRIBUNE Mod Variance Findings for the consistancy of Id state
code
77.49
01 General Fund IDAHO PRESS-TRIBUNE Modification to DA Goddard Creek 71.04
01 General Fund IDAHO PRESS-TRIBUNE Modifiction to a DA Victory Commons 50.32
01 General Fund IDAHO PRESS-TRIBUNE Ord 19-1839 and Map Bainbridge Franklin 163.79
Date: 9/26/19 12:34:26 PM Page: 2Meridian City Council Meeting Agenda October 1, 2019 – Page 117 of 161
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund IDAHO PRESS-TRIBUNE Ord 19-1840 wheeled cart collection standards
placement
41.44
01 General Fund IDAHO PRESS-TRIBUNE Ord 19-1842 Connection to City Water outside City
Limits
42.18
01 General Fund IDAHO PRESS-TRIBUNE Ord 19-1948 Elevate Franklin Storage 229.38
01 General Fund IDAHO PRESS-TRIBUNE Ord No 19-1847 84.40
01 General Fund IDAHO PRESS-TRIBUNE Public Hearing, Nick Estates, WASD, TM Creek, TM
Creek Apart
65.12
01 General Fund IDAHO PRESS-TRIBUNE SWAC Ord 19-1841 39.22
01 General Fund IDAHO TRACTOR, INC skidsteer window parts - qty 9 19.53
01 General Fund INDEPENDENCE INDOOR SHOOTING 19-0267 PD Monthly Shooting Range Membership Aug
2019
4,773.00
01 General Fund INTERMOUNTAIN COMMUNICATIONS Portable Radio Repair 510.00
01 General Fund INTERMOUNTAIN GAS INTERMOUNTAIN GAS 9/19 587.97
01 General Fund INTERNATIONAL CODE COUNCIL 2015 IRC code books for Certification Exam/S Yates; M
Smith
258.00
01 General Fund INTERNATIONAL CODE COUNCIL 2018/2012 IRC Code books, Inspector Bay 252.00
01 General Fund INTERSTATE ALL BATTERY CENTER batteries for exit signs at Lanark Parks Shop - qty 12 154.80
01 General Fund INTERSTATE ALL BATTERY CENTER batteries for Lanark Parks Shop emergency lights - qty
2
25.80
01 General Fund INTERSTATE ALL BATTERY CENTER battery for John Deere 1600 mower at Settlers - qty 1 136.90
01 General Fund INTERSTATE ALL BATTERY CENTER credit on battery for Lanark Parks Shop emergency
lights x 1
(12.90)
01 General Fund KENT BROWN PLANNING Refund PD Cancelled Public Meeting Room Renta
09/18/19
25.00
01 General Fund KIRBY GRAPHIX 220/After incident followup cards printed 184.48
01 General Fund KIWANIS CLUB OF MERIDIAN Annual Dues for Kiwanis, 2019 840.00
01 General Fund L.N. CURTIS AND SONS Uniform Equipment - Holsters 5,252.70
01 General Fund LEA ELECTRIC, LLC.Troubleshoot outlets at CH. Replace 3 GFCI and 4
covers
383.62
01 General Fund LEVEL 3 COMMUNICATIONS, LLC.Level 3 Communications Telephone, Sep 2019, 268238 995.97
01 General Fund LISA JOHNSON Art Week musical talent L.Johnson 200.00
01 General Fund LOTUS BOISE CORP 100.3 radio ads for Block Party 9/2-9/7/19 - qty 30
spots
600.00
01 General Fund LOTUS BOISE CORP J-105 radio ads for Block Party 9/2-9/7/19 - qty 40
spots
240.00
01 General Fund LOTUS BOISE CORP K-Hits radio ads for Block Party 9/2-9/7/19 - qty 38
spots
380.00
01 General Fund LOTUS BOISE CORP live promo J-105 radio ads for Block Party 9/2-9/7/19 x
19
200.00
Date: 9/26/19 12:34:26 PM Page: 3Meridian City Council Meeting Agenda October 1, 2019 – Page 118 of 161
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund LOTUS BOISE CORP The River radio ads for Block Party 9/2-9/7/19 x 38
spots
380.00
01 General Fund LOWE'S lumber for Fuller Park backstop - qty 6 106.20
01 General Fund M2M WIRELESS cell phone modem, power supply, sim card - qty 3 736.95
01 General Fund M2M WIRELESS Parks Modem Service 8/17 - 9/18/19 275.15
01 General Fund MERIDIAN TROPHY 2019 Spring Softball award plaque - qty 1 21.95
01 General Fund MERIDIAN TROPHY 5 engraved nameplates for employee if the year
plaques
40.00
01 General Fund MINUTEMAN, INC.Unlock Safe in Com-Dev 90.00
01 General Fund MODERN PRINTERS Business Cards for K.Mercado 43.00
01 General Fund MOTOROLA 2 Replacement Radio Heads for APX 6500 Mobile
Radios
1,552.96
01 General Fund MPH INDUSTRIES INC MPH Radar Remote Repair Parts 60.82
01 General Fund MUNICIPAL EMERGENCY SVCS 220/SCBA Flow test & repair latch 83.80
01 General Fund NAPA AUTO PARTS 220/2 gal antifreeze, St. 3 11.98
01 General Fund O'REILLY AUTO PARTS 220/Car charger, BR34, MF022 22.49
01 General Fund O'REILLY AUTO PARTS windshield wiper blades for fleet truck 7 - qty 2 19.18
01 General Fund OFFICE DEPOT, INC.220/1 pack sharpies 7.32
01 General Fund OFFICE DEPOT, INC.220/case paper 30.13
01 General Fund OFFICE DEPOT, INC.220/Credit items returned, INV #371509437001 (46.23)
01 General Fund OFFICE DEPOT, INC.clock, chairmat 70.18
01 General Fund OFFICE DEPOT, INC.Coffee, Tea, Post It's, Surge Prot, Labels 57.96
01 General Fund OFFICE DEPOT, INC.Craft paper for training - V.Koontz 19.34
01 General Fund OFFICE DEPOT, INC.Desk Trays for J. Nelson Desk 16.89
01 General Fund OFFICE DEPOT, INC.Dry Erase Eraser, Toner, Push Pins, Paper 3.87
01 General Fund OFFICE DEPOT, INC.keyboard, mouse, surge protector - qty 3 85.71
01 General Fund OFFICE DEPOT, INC.keyboard/mouse combo 38.07
01 General Fund OFFICE DEPOT, INC.Mouse Qty.2, Mouse Pads Qty. 2 42.84
01 General Fund OFFICE DEPOT, INC.Note Pad, Calendar, Highlighter, deskpad, pens, clips 197.43
01 General Fund OFFICE DEPOT, INC.Notebook Qty.1 6.89
01 General Fund OFFICE DEPOT, INC.paper & wireless mouse - qty 3 36.80
01 General Fund OFFICE DEPOT, INC.Paper 6 Cases 203.34
01 General Fund OFFICE DEPOT, INC.Paper Qty. 4 Cases 120.52
01 General Fund OFFICE DEPOT, INC.Paper, Doc Cover, Coffee, Cups 177.81
01 General Fund OFFICE DEPOT, INC.Pen Precise V7 Rt Pe, Cord Clip Command, Med Cl,
Cord Clip C
36.99
01 General Fund OFFICE DEPOT, INC.Pen, RT, Liq, RB V5 Xfine, D, Legalpad, ODPRO, 5x8,
Canary
13.39
01 General Fund OFFICE DEPOT, INC.Pens, mouse, mousepad and speakers 56.41
01 General Fund OFFICE DEPOT, INC.Post it's, Sharpie, Easle 75.42
Date: 9/26/19 12:34:26 PM Page: 4Meridian City Council Meeting Agenda October 1, 2019 – Page 119 of 161
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund OFFICE DEPOT, INC.Speakers for Ted Qty. 1 Set 18.21
01 General Fund OFFICE DEPOT, INC.tape, paper, pens, correction tapme, badge
holders/reels
289.24
01 General Fund OFFICE DEPOT, INC.Toner Qty. 2 285.71
01 General Fund OFFICE DEPOT, INC.Toner, badge holders 223.54
01 General Fund OFFICE TEAM 19-0067 w/e 9/13/19 John Hale Records Retention 92.45
01 General Fund OFFICE TEAM 19-0067 w/e 9/6/19 John Hale Records Retention 184.90
01 General Fund OFFICE VALUE - MERIDIAN Markers, Folders, Tape, Bubble Mailers & Paper for PD 332.56
01 General Fund ON THE SPOT CLEANERS #15 Dry Cleaning for PD Uniforms 1,062.00
01 General Fund OREGON FIRE SERVICE OFFICE
ADMINISTRATORS
220/OFSOA Conf Reg Boucher, Oct 15-18, 2019 290.00
01 General Fund OREGON FIRE SERVICE OFFICE
ADMINISTRATORS
220/OFSOA Conf Reg J.Gerhart, Oct 15-18, 2019 290.00
01 General Fund PACIFIC STEEL & RECYCLING steel for Lanark Parks Shop - qty 30 56.83
01 General Fund PARSONS BEHLE & LATIMER Self Funding Project 2,269.05
01 General Fund PAUL'S MERIDIAN STINKER emissions test for fleet truck 33 15.00
01 General Fund PORTAPROS, LLC portable toilets to repair floors - Renaissance Park
8/26/19
304.00
01 General Fund PORTAPROS, LLC portable toilets to repair floors at Bear Creek Park
8/21/19
702.00
01 General Fund PORTAPROS, LLC portable toilets to repair floors at Champion Park
8/27/19
304.00
01 General Fund PORTAPROS, LLC portable toilets to repair floors at G Harris Park 8/23/19 304.00
01 General Fund PORTAPROS, LLC portable toilets to repair floors at Heroes Park 8/22/19 441.00
01 General Fund PORTAPROS, LLC portable toilets to repair floors at Settlers 8/15-8/19/19 1,221.00
01 General Fund PORTAPROS, LLC portable toilets to repair floors at Settlers Park 8/19/19 216.00
01 General Fund PORTAPROS, LLC portable toilets to repair floors at Tully Park 8/16/19 441.00
01 General Fund PORTAPROS, LLC portable toilets to repair floors at Tully Park 8/21/19 266.00
01 General Fund PRO FORCE LAW ENFORCEMENT Uniform Equipment - Lights 2,072.56
01 General Fund PROIMPRINT 220/2,000 Fire Pub Ed pencils 2,486.51
01 General Fund PUBLIC RISK MGMT ASSOCIATION PRIMA Membership Renewal FY20 385.00
01 General Fund RICOH USA, INC C86173707 8/1-31/19 Mo.Lease + addt'l pgs 611.73
01 General Fund RICOH USA, INC Credit duplicate Invoice#5057497652 (41.00)
01 General Fund ROCKY MOUNTAIN ROLL amusement equipment for 2019 Block Party 4,764.30
01 General Fund ROCKY MTN TOWING 220/Towing of cars for extrication training 105.00
01 General Fund ROGERS TIRE PROS AND AUTO CARE fleet truck 4 tires & alignment 3,564.98
01 General Fund SAM BROWN SHIELDS INC 220/Turnouts, 3 shields, 20 shields with passports 1,140.00
01 General Fund SAMUEL HENRY RODABAUGH Art week musical talent S.Rodabaugh 150.00
01 General Fund SEAT CONCEPTS Seat Covers for heat Qty.3 150.00
01 General Fund SIGNS, ETC flag & banner for Block Party - qty 3 795.48
Date: 9/26/19 12:34:26 PM Page: 5Meridian City Council Meeting Agenda October 1, 2019 – Page 120 of 161
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund SIGNS, ETC Fuller Park bike station plaque - qty 1 23.48
01 General Fund SIGNS, ETC Park Hours signs for all parks - qty 6 192.00
01 General Fund SIGNS, ETC Replace Graphics for Unit # 525 1,044.00
01 General Fund SIGNS, ETC Sign at Old Frontier Tire Store Installed 09/16/19 537.50
01 General Fund SPARKLIGHT 112461900 City Hall Cable Service 09/16/19-10/15/19 47.78
01 General Fund SPARKLIGHT 220/Digital device rental, ST. 2 6.12
01 General Fund SPARKLIGHT 220/Digital Device Rental, ST. 5 6.12
01 General Fund SPECIALTY CONSTRUCTION SUPPLY ball field striping paint - qty 144 573.12
01 General Fund SPECIALTY CONSTRUCTION SUPPLY field paint for Flag Football - qty 18 80.82
01 General Fund SPORTSMANS WAREHOUSE 220/T-31 Equipment, net 34.99
01 General Fund STEELMAN PLUMBING 220/repair water leak St. 3 490.75
01 General Fund SYNCB/AMAZON 436379349644; safety flag for Christmas festivities -
qty 1
26.59
01 General Fund SYNCB/AMAZON 468783759689; Monitor Desk Mount Stand Heavy Duty
Fully Adju
129.53
01 General Fund SYNCB/AMAZON 669574995336; Fine Sharpie pens/Storage bins - plan
reveiw
29.94
01 General Fund SYNCB/AMAZON 834674736553; TV Wall Mount for 20-70 TVs upto
Vesa 600
25.95
01 General Fund SYNCB/AMAZON 988884759896; Portable veh iPad desk - Electrical
Inspectors
334.16
01 General Fund SYNCB/AMAZON 989549873493; hang folder, appt.books, stick vac.,
laminator
237.02
01 General Fund SYNCB/AMAZON 996759385798; Rain Jackets Building Inspectors 251.94
01 General Fund THE UPS STORE Postage to Send Evidence to Lab 46.69
01 General Fund THE UPS STORE Postage to Send MDT Mount Back to RAM 34.59
01 General Fund TOTAL SYSTEM SERVICES Replacement of exhaust fan at Heritage Building 1,450.00
01 General Fund TRADEMARK SIGN CO, LLC 19-0409 Main St island downtown sign replacement
#18-8647
11,326.00
01 General Fund TRADEMARK SIGN CO, LLC Meridian & Main St. Banners of Pine St. School 1,044.00
01 General Fund TYSON GLOCK Livescan Fingerprint Fee - T.Glock 09/21/19 35.00
01 General Fund UNIFORMS 2 GEAR New Hire Gear - Cain 1,157.00
01 General Fund UNIFORMS 2 GEAR New Hire Gear - Hansen 968.20
01 General Fund UNIFORMS 2 GEAR New Hire Gear - Schindler 1,155.17
01 General Fund UNIFORMS 2 GEAR New Hire Gear for Coleman 44.72
01 General Fund UNIFORMS 2 GEAR New Hire Gear for CSO Coleman 812.04
01 General Fund UNIFORMS 2 GEAR New Hire Gear for Hansen 202.33
01 General Fund UNIFORMS 2 GEAR New Hire Gear for Mangram 868.06
01 General Fund UNIFORMS 2 GEAR New Hire Gear for Russell 1,007.44
01 General Fund UNIFORMS 2 GEAR New Hire Gear for Trudeau 990.06
Date: 9/26/19 12:34:26 PM Page: 6Meridian City Council Meeting Agenda October 1, 2019 – Page 121 of 161
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund UNIFORMS 2 GEAR New Hire Gear fpr CSO Coleman 105.00
01 General Fund UNIFORMS 2 GEAR SRO Shirt (1 of 2) for A. Horvath 75.67
01 General Fund UNITED SITE SERVICES INC portable toilets for Homecourt 9/2-9/29/19 346.72
01 General Fund UNITED SITE SERVICES INC portable toilets for Homecourt 9/3/19 312.41
01 General Fund VARSITY FACILITY SERVICES 19-0054 Janitorial Services for City Facilities thru
8/31/19
13,452.02
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00001 Data Plan #1, 8/21 - 9/20/19 789.65
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00002 Cellphones - 8/21 - 9/20/19 8,812.35
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00003 Data Plan #2 - 8/21 - 9/20/19 670.75
01 General Fund WEIDNER & ASSOCIATES 19-0253 220/Diesel exhaust project, St. 2 28,971.78
01 General Fund WEIDNER & ASSOCIATES 19-0253 220/Diesel Exhaust project, St. 3 28,971.78
01 General Fund WEIDNER & ASSOCIATES 19-0253 220/Diesel Exhaust project, St. 4 28,971.78
01 General Fund WEIDNER & ASSOCIATES 19-0253 220/Diesel exhaust project, St. 5 28,971.78
01 General Fund WEIDNER & ASSOCIATES 19-0253, 220/Diesel Exhaust project, St. 1 42,303.47
01 General Fund WEIDNER & ASSOCIATES 220/part for SCBA compressor 73.60
01 General Fund WEIDNER & ASSOCIATES 220/Part for SCBA Compressor repair 445.04
01 General Fund WINEGLASS ENTERTAINMENT INC 19-0306 FY2019 Concert Prod for Concerts on
Broadway 4 of 4
5,000.00
01 General Fund WW GRAINGER, INC 220/batteries for equipment, ST. 1 50.64
01 General Fund XIOLOGIX, LLC EMC Software Renwal Contract# 78145L Effective
10/1/2019-9/3
2,131.50
Total 01 General Fund 308,006.49
07 Impact Fund SBI CONTRACTING door handles & toilet paper dispensers for Discovery x
15
345.00
07 Impact Fund SIGNS, ETC Discovery Park garden signs & stakes - qty 120 2,436.00
Total 07 Impact Fund 2,781.00
20 Grant Fund
governmental
VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00002 Cellphones - 8/21 - 9/20/19 79.91
Total 20 Grant Fund
governmental
79.91
60 Enterprise
Fund
A-1 STAMP & MABEL'S LABELS Name Badges; Eunice,Shanee,Brad,Maria 10.00
Date: 9/26/19 12:34:26 PM Page: 7Meridian City Council Meeting Agenda October 1, 2019 – Page 122 of 161
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
ABHIJIT JAWALE REFUND: WT/S/T 846 E PASACANA ST CUST PAID
AFTER CLOSING
105.45
60 Enterprise
Fund
AIR FILTER SUPERSTORE WHOLESALE
LLC
HVAC filters (44 qty)244.00
60 Enterprise
Fund
ANALYTICAL LABORATORIES INC.PO#19-0082, Sampling Micro 1,565.60
60 Enterprise
Fund
ANTIONIO FLORES REFUND: WT/S/T 2205 E LATTICE DR TITLE
COMPANY OVERPAID
72.60
60 Enterprise
Fund
AVAYA, INC.Quarterly Charges for 08/28/19-11/27/19 236.91
60 Enterprise
Fund
BACKFLOW SUPPLY Repair Kit for 2in RP Wilkins Backflow, Qty 2 311.57
60 Enterprise
Fund
BILLING DOCUMENT SPECIALISTS 19-0007 FY19 Bills 9/5/19 w/inserts for MUBS &
Delinquent No
9,519.22
60 Enterprise
Fund
BME FIRE FIGHTER SUPPLY, LLC.Install Cradlepoint & Antenna, C10815, WO#268353,
Qty 1
240.00
60 Enterprise
Fund
BOISE RIGGING SUPPLY Full Brim Hard Hat, Qty 3 95.94
60 Enterprise
Fund
BOLEN'S CONTROL HOUSE Replace Float Switch @ PRV 22, Qty 1, WO#268655 46.00
60 Enterprise
Fund
BRYAN OTTO REFUND WT/S/T: 148 W LAVA FALLS DR TITLE
COMPANY OVERPAID
74.52
60 Enterprise
Fund
CAREER UNIFORMS Shirt, Sweater, Jacket E. Bowers, Cap & shirt B. Young 110.15
60 Enterprise
Fund
CH2M HILL ENGINEERS, INC 18-0070 WRRF Capacity Expansion Srv Through
8/23/19
8,904.00
60 Enterprise
Fund
CH2M HILL ENGINEERS, INC 19-0111 SCADA improvements, PLC programming (5.5
hrs)
1,009.81
60 Enterprise
Fund
CH2M HILL ENGINEERS, INC 19-0300; 18-0462 SCADA Updgrades through
9/6/19FINAL
1,732.89
60 Enterprise
Fund
CHARLES SHAUL REFUND: WT/S/T 1427 W GREAT BASIN DR CUST
PAID AFTER CLOSING
66.05
60 Enterprise
Fund
CIVIL SURVEY CONSULTANTS 16-0258 19-10384ACHD Linder Rd Water-Sewer Svc to
8/31/19
1,331.00
60 Enterprise
Fund
CIVIL SURVEY CONSULTANTS 18-033 Water Main Ext W. Victory - 10 Mi. service to
8/31/19
916.00
60 Enterprise
Fund
CIVIL SURVEY CONSULTANTS 19-0360 Sewer - Water Replacement svc to 8/31/19 1,655.00
60 Enterprise
Fund
CIVIL SURVEY CONSULTANTS 19-0364 Sewer Main Rehab Service to 8/31/19 2,798.00
Date: 9/26/19 12:34:26 PM Page: 8Meridian City Council Meeting Agenda October 1, 2019 – Page 123 of 161
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
CIVIL SURVEY CONSULTANTS 19-0375 ACHD Meridian Rd Utility Impr. svc to 8/1/19 484.00
60 Enterprise
Fund
CIVIL SURVEY CONSULTANTS No PO Franklin Rd Interconnect w Suez service to
8/31/19
3,810.00
60 Enterprise
Fund
COLUMBIA ELECTRIC SUPPLY Part to install audible/visual devices for gas alarming
(1 q
360.03
60 Enterprise
Fund
COLUMBIA ELECTRIC SUPPLY Part to replace VFD cover on control panel at Daft 1 (1
qty)
287.10
60 Enterprise
Fund
CONGER MANAGEMENT GROUP REFUND WT/S/T: HYDRANT METER ACCT CLOSED
WITH CREDIT BALANCE
93.27
60 Enterprise
Fund
CONTAINER & PACKAGING SUPPLY Sample bottles & lids (1,860 qty)179.20
60 Enterprise
Fund
CURREN TECHNOLOGIES PPE low voltage rubber gloves testing (6 qty)70.00
60 Enterprise
Fund
D & B SUPPLY 1/4in 4ft Rolled Mat, C15633, Qty 1 43.43
60 Enterprise
Fund
D & B SUPPLY HiVis Rain Jacket, HiVis Bib, M. Hinrichs, Qty 2 174.98
60 Enterprise
Fund
D & B SUPPLY Labor & parts to repair weed eater plus flexible hose (6
qty
97.23
60 Enterprise
Fund
D & B SUPPLY Needle Nose Dispenser, Galvanized Nipple, Qty 2 14.28
60 Enterprise
Fund
D & B SUPPLY Shovel, bow rake, & hand transfer pump (3 qty)92.57
60 Enterprise
Fund
DALE JOHANSEN REFUND WT/S/T: 3551 E EISENHOWER DR TITLE
COMPANY OVERPAID
100.15
60 Enterprise
Fund
DELORES HIDALGO REFUND: WT/S/T 4355 W NINE IRON LN CUSTOMER
PAID AFTER CLOSI
51.39
60 Enterprise
Fund
DERICK OTOOL REFUND: WT/S/T 840 N CLARA AVE TITLE CO
OVERPAID
49.61
60 Enterprise
Fund
DEVEN LEIGH REFUND WT/S/T: 2226 W TANGO CREEK DR TITLE
COMPANY OVERPAID
116.16
60 Enterprise
Fund
DOUGLAS HEXUM REFUND: WT/S/T 4068 W LOST RAPIDS DR CUST.
PAID AFTER CLOSIN
85.49
60 Enterprise
Fund
FASTENAL COMPANY Bleach Chlorine, Brass Hex Nuts, Qty 206 335.32
60 Enterprise
Fund
FASTENAL COMPANY Pro Gloves, Jack Nut, Hex Cap Screw, Split Lock&Flat
Washers
40.01
60 Enterprise
Fund
FERGUSON ENTERPRISES INC.Comm Tool Unipro2 Repair 220.50
Date: 9/26/19 12:34:26 PM Page: 9Meridian City Council Meeting Agenda October 1, 2019 – Page 124 of 161
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
FERGUSON ENTERPRISES INC.Cutquik Saw, Qty 1 1,344.00
60 Enterprise
Fund
FERGUSON ENTERPRISES INC.PO#19-0368, 3in Hydrant Meter, Qty 2 2,696.00
60 Enterprise
Fund
FERGUSON ENTERPRISES INC.PO#19-0368, 3in Hydrant Meter, Qty 3 4,044.00
60 Enterprise
Fund
FERGUSON ENTERPRISES INC.PVC 12in WDG Restraint Gland Pack, 8in Mech Joint,
Qty 8
1,133.77
60 Enterprise
Fund
FISHER SCIENTIFIC BOD probe sensor cap (1 qty)117.84
60 Enterprise
Fund
FISHER SCIENTIFIC Glass disposal box & total solids pans (16 pkgs)381.04
60 Enterprise
Fund
GARY COPELIN REFUND: WT/S/T 3341 N MAPLESTONE AVE TITLE
CO. OVERPAID
23.60
60 Enterprise
Fund
GIESLER AUTO REPAIR Repair Heater/AC Blower Fan, C13732, Qty 2,
WO#268325
380.97
60 Enterprise
Fund
GREGORY HOFFMAN REFUND WT/S/T: 5607 N LARKWOOD AVE TITLE
COMPANY OVERPAID
72.18
60 Enterprise
Fund
H & H PROPERTIES REFUND: WT/S/T 1063 W GREEKBURY DR BOTH
RENTER AND H&H PROP
131.12
60 Enterprise
Fund
H.D. FOWLER COMPANY 12in MJ Long Sleeve DI, 12in 18 PVC Pipe, Qty 22 669.08
60 Enterprise
Fund
HAZEL ASPHALT, LLC Asphalt Patch on King St., Qty 1, WO#266162 750.00
60 Enterprise
Fund
HUMPHREY PROPERTY MGMT REFUND: WT/S/T 1856 E GRAND CANYON DR BOTH
PAID FINAL BILL
82.42
60 Enterprise
Fund
IDAHO CONCRETE / IDAHO
MATERIALS & CONSTRUCTION
19-0322 Water Main Emergency Repair Eagle Rd.
FINAL
69,983.00
60 Enterprise
Fund
IDAHO CORRECTIONAL INDUSTRIES Business cards for MDuran (1 box)46.25
60 Enterprise
Fund
IDAHO CORRECTIONAL INDUSTRIES Business cards for RMason & Collections Tech 2's (2
bxs)
92.50
60 Enterprise
Fund
IDAHO POWER WATER POWER 09/19 5.52
60 Enterprise
Fund
IDAHO POWER WATER POWER 9/19 34.02
60 Enterprise
Fund
IDAHO PRESS-TRIBUNE Legal Ad for Bid - Chemicals 63.48
60 Enterprise
Fund
IDAHO PRESS-TRIBUNE Solid Waste Public works fee schedule 1,571.71
Date: 9/26/19 12:34:26 PM Page: 10Meridian City Council Meeting Agenda October 1, 2019 – Page 125 of 161
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
IDAHO PRESS-TRIBUNE Water fee Increase 359.31
60 Enterprise
Fund
IDAHO TOOL & EQUIPMENT Screwdriver Set, Hammer Drill, Pry Hanheld, Qty 3 86.12
60 Enterprise
Fund
INSTRUMENT TECHNOLOGIES INC.Calibrations/verifications of termp transmitters (3 qty)427.50
60 Enterprise
Fund
INSTRUMENT TECHNOLOGIES INC.Labor for calibrations/verification of temp transmitter
(1 q
180.00
60 Enterprise
Fund
INSTRUMENT TECHNOLOGIES INC.Labor for calibrations/verifications of temp transmitter
(5
855.00
60 Enterprise
Fund
INTERMOUNTAIN GAS INTERMOUNTAIN GAS 9/19 942.18
60 Enterprise
Fund
IRON EAGLE PROPERTY MANAGEMENT REFUND: WT/S/T 1108 N STONEHENGE WAY PROP
MGMT OVERPAID
46.58
60 Enterprise
Fund
JACK HENRY & ASSOCIATES INC Bank Fees August 2019 631.05
60 Enterprise
Fund
JOHN FOX REFUND: WT/S/T 1545 E LEIGH FIELD DR TITLE
COMPANY OVERPAID
217.23
60 Enterprise
Fund
JOSEPH SHACKELFORD REFUND: WT/S/T 1137 W OLDS RIVER DR TITLE CO.
OVERPAID
86.76
60 Enterprise
Fund
LARRY & BARBARA HARPE REFUND: WT/S/T 570 E HAVASUPAI ST CUSTOMER
PAID AFTER CLOSIN
6.73
60 Enterprise
Fund
LEDDEE BORTLES REFUND: WT/S/T 6340 N MAXIMUS PL CUST.
OVERPAID
50.76
60 Enterprise
Fund
MATERIALS TESTING & INSPECTION 17-0135 WRRF Capacity Expansion Service thru
8/31/19
597.60
60 Enterprise
Fund
McCALL INDUSTRIAL SS nipple (16 qty)35.97
60 Enterprise
Fund
MCMASTER-CARR SUPPLY COMPANY Vibrator motor for sandblast cabinet (4 qty)179.94
60 Enterprise
Fund
METROQUIP, INC.Trash Pump, Qty 1 1,077.33
60 Enterprise
Fund
MOTION & FLOW CONTROL PRODUCTS Air King Coupling Hose End, Hose Clamp, Qty 3 24.84
60 Enterprise
Fund
MOTION & FLOW CONTROL PRODUCTS Poly vinyl tubing (100 ft)48.29
60 Enterprise
Fund
MOTION & FLOW CONTROL PRODUCTS SS threaded bushing (6 qty)9.70
60 Enterprise
Fund
MSC INDUSTRIAL SUPPLY CO.Pressure switch to repair boiler 3 compressor (1 qty)58.27
Date: 9/26/19 12:34:26 PM Page: 11Meridian City Council Meeting Agenda October 1, 2019 – Page 126 of 161
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
MYFLEETCENTER.COM Filter and Oil Change, C19969, Qty 1, WO#268323 63.19
60 Enterprise
Fund
NAPA AUTO PARTS Wiper blades for stock (3 qty)17.97
60 Enterprise
Fund
NATIONAL PEN CO, LLC 500 Soft Touch Pens with Stylus 395.00
60 Enterprise
Fund
NAYLOR TOWING Relocate Broken Vehicle to Access Water Meter, Qty 1 65.00
60 Enterprise
Fund
NORCO Clear Lens Safety Glasses, Qty 1 19.20
60 Enterprise
Fund
NORCO Compressed Gas, Qty 1 248.00
60 Enterprise
Fund
NORCO Hi Vis Sweatshirt, J. Magana, Qty 2 56.98
60 Enterprise
Fund
NORCO Hi Vis T-Shirts, N. Tambornini, Z. Hatfield, Qty 10 134.20
60 Enterprise
Fund
NORCO HiVis Sweatshirt,Z.
Hatfield,J.Magana,N.Tambornini,M.Flesher
142.45
60 Enterprise
Fund
NORCO Returned Hi Vis Sweatshirt, J. Magana, Qty 2,
INV#27380330
(56.98)
60 Enterprise
Fund
NORCO Safety Glasses, 16ft Measure Tape, Qty 2 24.13
60 Enterprise
Fund
NORCO Safety Glasses, Earplugs, Qty 6 32.68
60 Enterprise
Fund
NORCO Victor Turbolite Self-Lighting Torch, Qty 1 113.77
60 Enterprise
Fund
OFFICE DEPOT, INC.2 boxes color 8-tabs labels 48.52
60 Enterprise
Fund
OFFICE DEPOT, INC.Badge holders (11 qty)54.78
60 Enterprise
Fund
OFFICE DEPOT, INC.Carabingers, 1 in binders, 1.5 in binders, 8 & 5 tab
labels
91.64
60 Enterprise
Fund
OFFICE DEPOT, INC.Dry Erase Eraser, Toner, Push Pins, Paper 568.89
60 Enterprise
Fund
OFFICE TEAM TempRecep:R.Crespin, WE9/6/19 316.80
60 Enterprise
Fund
OFFICE TEAM TempRecp:R.Crespin WE 9/13/19 410.85
60 Enterprise
Fund
OFFICE VALUE - MERIDIAN Magnifier, Coffee, Qty 3 38.12
Date: 9/26/19 12:34:26 PM Page: 12Meridian City Council Meeting Agenda October 1, 2019 – Page 127 of 161
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
OLEG YAROSHCHUK REFUND: WT/S/T 1435 W BEAR TRACK DR TITLE
COMPANY OVERPAID
250.00
60 Enterprise
Fund
OXARC, INC.PO#19-0388, Sodium Hypo, Well 29,19,27,20, Qty
1480gl
2,457.40
60 Enterprise
Fund
OXARC, INC.PO#19-0388,Sodium Hypo,Well
14,16,19,21,22,27,9,30,Qty5035gl
8,252.05
60 Enterprise
Fund
PAUL CONSTRUCTION REFUND WT/S/T: HYDRANT METER ACCT CLOSED
WITH CREDIT BALANCE
159.00
60 Enterprise
Fund
POWER SYSTEMS WEST PO19-0124, Replaced Relay-System on Generator
@Well 23
658.74
60 Enterprise
Fund
PRECISION INTEGRATED Chem Saturation Tank,High Speed Mixer,Flush
Assembly,Qty 3
1,062.44
60 Enterprise
Fund
QUALITY CONCRETE REFUND WT/S/T: HYDRANT METER 67.84
60 Enterprise
Fund
QUALITY CONCRETE REFUND WT/S/T: HYDRANT METER ACCT CLOSED
WITH BALANCE REFUND
51.86
60 Enterprise
Fund
QUALITY CONCRETE REFUND WT/S/T: HYDRANT METER ACCT CLOSED
WITH CREDIT REFUND
75.40
60 Enterprise
Fund
RED WING SHOES Steel Toed Boots, M. Hinrichs, FY19, Qty 1 175.99
60 Enterprise
Fund
RICHARD GIBSON REFUND WT/S/T: 2958 N GLENNFIELD WAY
CUSTOMER PAID AFTER CLO
76.82
60 Enterprise
Fund
RICK GRUBER REFUND: WT/S/T 2170 E SWIFT WATER DR
CUSTOMER PAID AFTER CLO
60.00
60 Enterprise
Fund
RIVERSIDE, INC.Labor & material to repair pump shaft for pump 7 at
fermenta
623.00
60 Enterprise
Fund
RLM INVESTMENTS I LLC REFUND: WT/S/T 917 W STOREY AVE TITLE
COMPANY OVERPAID
116.88
60 Enterprise
Fund
ROGER LONG REFUND: WT/S/T 2558 N VOYAGER AVE TITLE CO
OVERPAID
66.15
60 Enterprise
Fund
RONALD DEBLAUW REFUND: WT/S/T 2126 S ALASKA WAY TITLE
COMPANY OVERPAID
56.81
60 Enterprise
Fund
RONALD PORTER REFUND: WT/S/T 3580 W QUIN DR TITLE COMPANY
OVERPAID
101.26
60 Enterprise
Fund
SIERRA MONITOR CORPORATION Remote sensor kit & sensors (4 qty)1,565.00
60 Enterprise
Fund
SIERRA MONITOR CORPORATION Remote sensor, sensors, & calibration gas (4 qty)2,346.00
60 Enterprise
Fund
SIGNS, ETC Install Office Plaques @ Water Admin, Qty 8 573.00
Date: 9/26/19 12:34:26 PM Page: 13Meridian City Council Meeting Agenda October 1, 2019 – Page 128 of 161
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
SPECIALTY CONSTRUCTION SUPPLY Hard hats (3 qty)72.00
60 Enterprise
Fund
SYNCB/AMAZON 445736635643; Cement crack filler for Admin bldg
steps1qty
15.14
60 Enterprise
Fund
SYNCB/AMAZON 467398435967; Cell phone cases (3 qty)70.54
60 Enterprise
Fund
SYNCB/AMAZON 468783759689; Monitor Desk Mount Stand Heavy Duty
Fully Adju
103.97
60 Enterprise
Fund
SYNCB/AMAZON 473397934363; Office Fan, Coat Rack, Qty 2 84.98
60 Enterprise
Fund
SYNCB/AMAZON 548774895583; SS ruler & antenna (2 qty)26.13
60 Enterprise
Fund
SYNCB/AMAZON Paying difference that was left out 9.95
60 Enterprise
Fund
TATES RENTS (GENERAL OFFICE)Propane for forklift (17.4 qty)55.51
60 Enterprise
Fund
TESTAMERICA Biosolids testing (13 tests) 7/18/19 876.50
60 Enterprise
Fund
TROPHY HOUSE PROS Plaques for food service awards (3 qty)212.85
60 Enterprise
Fund
USA BLUEBOOK Hach Dissolved Iron Chemkey Reagents, Qty 2 44.10
60 Enterprise
Fund
USA BLUEBOOK Hach Free/Total Ammonia&Monochloramine Chemkey,
Qty 4
721.14
60 Enterprise
Fund
USA BLUEBOOK Hach Nitrite Chemkey, Qty 2 75.50
60 Enterprise
Fund
USA BLUEBOOK Marking Paint, Blue, Qty 3 221.70
60 Enterprise
Fund
USA BLUEBOOK Returned Hach Nitrite Chemkey, Qty 2, INV#973124 (75.50)
60 Enterprise
Fund
VALLEY CUSTOM TRACTOR SERVICES Mow Weeds @ Ustick & Ten Mile Well Site 500.00
60 Enterprise
Fund
VALUE HEATING & AIR CONDITION Replaced Contactor @ Well 24, WO#268327 249.65
60 Enterprise
Fund
VARSITY FACILITY SERVICES 19-0054 Janitorial Services for City Facilities thru
8/31/19
1,749.47
60 Enterprise
Fund
VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00001 Data Plan #1, 8/21 - 9/20/19 1,632.81
60 Enterprise
Fund
VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00002 Cellphones - 8/21 - 9/20/19 2,644.27
Date: 9/26/19 12:34:26 PM Page: 14Meridian City Council Meeting Agenda October 1, 2019 – Page 129 of 161
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00003 Data Plan #2 - 8/21 - 9/20/19 156.06
60 Enterprise
Fund
VERNON BLADES REFUND: WT/S/T 1850 N OAK HILLS DR CUSTOMER
PAID AFTER CLOSI
58.00
60 Enterprise
Fund
WW GRAINGER, INC HVAC filters & hose clamps (26 qty)75.68
60 Enterprise
Fund
WW GRAINGER, INC Mechanical pipe plugs for stock (3 qty)18.75
60 Enterprise
Fund
WW GRAINGER, INC Pipe plugs for manhole K10-300 for odor control (4 qty)30.44
60 Enterprise
Fund
XEROX CORPORATION - PASADENA 8TB576316 b/w (2,460 qty) & color (92 qty) images 16.90
Total 60 Enterprise
Fund
158,520.46
Report Total 469,387.86
Date: 9/26/19 12:34:26 PM Page: 15Meridian City Council Meeting Agenda October 1, 2019 – Page 130 of 161
LjQ/IDIAN*,-----
(IIZ�J
CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 3 L
Item Title: AP Invoices for Payment - 09/27/9 - Special $18,883.00
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.L .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - AP Invoices for P ayment - 09/27/19 - Special - $18,883.00
AT TAC HM E NT S:
Description Type Upload D ate
A P I nvoices for Payment Cover Memo 9/27/2019
Meridian City Council Meeting Agenda October 1, 2019 – Page 131 of 161
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund ARCHIE CORRALES ExpRpt:A.Corrales,MechInspCert,SLT,UT,09/15/19-09...121.00
01 General Fund BRANDEN FISCUS ExpRpt:F.Fiscus,DroneConf,LasVegas,NV,09/02/19-09...594.09
01 General Fund CAMERON ARIAL PerDiem:C.Arial,APAID,Twin Falls,ID 10/2/19-10/4/19 137.50
01 General Fund CHARLIE BUTTERFIELD ExpRpt:C.Butterfield,FORCE,RedLodge,MT,09/15/19-...544.00
01 General Fund CHRIS SIEMS ExpRpt:C.Siems,IARecert,Gatlinburg,TN08/25/19-08/...37.00
01 General Fund DALLAN HALL PerDiem:D.Hall,ALERT,Denver,CO9/29/19-10/3/19 342.00
01 General Fund DAN VOGT Per Diem:D.Vogt,K9 Tracking, Lakeville,MN
9/28/19-10/6/19
568.00
01 General Fund GREG KORTAN Per Diem:G.Kortan,Honor Guard,Sun Valley,ID
9/29/19-9/30/19
99.00
01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#251042 B.Caldwell Child Support September
2019
363.00
01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#262519 T.Bryner Child Support September 2019 1,174.00
01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#311213 M.Payne Child Support September 2019 317.00
01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#321962 M.Gould Child Support September 2019 821.71
01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#416457 J.Overton Child Support September 2019 328.57
01 General Fund JAMIE LESLIE Per Diem:J.Leslie,ALERT,Denver,CO 9/29/19-10/3/19 342.00
01 General Fund JEFF LAVEY Per Diem:J.Lavey,ICOPA,SunValley,ID,9/29/19-10/2/19 231.00
01 General Fund KD ROOFIND Steel Roof's for Mo Brooks Dugouts Storey Park 7,477.00
01 General Fund KEVIN FEDRIZZI Exp Report K.Fedrizzi,ODP
Speaker,Hailey,ID9/13/19-9/15/19
165.00
01 General Fund SHAWN HARPER PerDiem:S.Harper,ICOPA,SunValley,ID,9/29/19-10/2/19 231.00
01 General Fund STACY L. ARNOLD PerDiem:S.Arnold,ALERT,Denver,CO,9/29/19-10/3/19 342.00
01 General Fund TONY FORD Per Diem:T.Ford,ALERT,Denver,CO 09/29/19-10/03/19 342.00
01 General Fund TRACY BASTERRECHEA PerDiem:T.Basterrechea,ICOPA,SunValley,ID
9/29/19-10/2/19
231.00
01 General Fund WILLIAM PARSONS Per Diem.W.Parsons,APAID,TwinFalls,ID
10/2/19-10/4/19
137.50
Total 01 General Fund 14,945.37
60 Enterprise
Fund
ADA COUNTY SHERIFF'S OFFICE 18007695 M.Edwards September 2019 638.53
60 Enterprise
Fund
ADA COUNTY SHERIFF'S OFFICE 19012620 D.Gassel September 2019 912.19
60 Enterprise
Fund
ALEX ERICKSON ExpRpt:A.Erickson,PEAK,Denver,CO09/08/19-09/13/19 78.27
60 Enterprise
Fund
IDAHO CHILD SUPPORT RECEIPTING Case#326566 N.Howell Child Support September 2019 299.00
Date: 9/27/19 11:24:01 AM Page: 1Meridian City Council Meeting Agenda October 1, 2019 – Page 132 of 161
EIDIAN,?--
DAHJ
CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 4
Item Title: Items Moved from Consent Agenda
Meeting Notes:
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
IDAHO CHILD SUPPORT RECEIPTING Case#344238 B.Kerr Child Support September 2019 443.00
60 Enterprise
Fund
IDAHO CHILD SUPPORT RECEIPTING Case#352719 B.Arte Child Support September 2019 349.00
60 Enterprise
Fund
IDAHO CHILD SUPPORT RECEIPTING Case#354376 M.Edwards Child Support September
2019
221.64
60 Enterprise
Fund
IDAHO CHILD SUPPORT RECEIPTING Case#412750 D.Patton Child Support September 2019 604.20
60 Enterprise
Fund
IDAHO CHILD SUPPORT RECEIPTING Case#415054 A.Deighton Child Support September
2019
300.00
60 Enterprise
Fund
LAURELEI MCVEY ExpRpt:L.McVey,Leadership,McCall,ID09/17/19-09/19...45.60
60 Enterprise
Fund
WARREN STEWART ExpRpt:W.Stewart,Leadership,McCall,ID09/17/19-09/...46.20
Total 60 Enterprise
Fund
3,937.63
Report Total 18,883.00
Date: 9/27/19 11:24:01 AM Page: 2Meridian City Council Meeting Agenda October 1, 2019 – Page 133 of 161
(�IDIAN*,-----
V,FZ�J
CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 5 A
Item Title: Human Resources: Benefits self -funding quarterly update
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 5.A .
Presenter:
Estimated Time f or P resentation: 15
Title of I tem - Human Resources: Benefits S elf-F unding Quarterly Update
AT TAC HM E NT S:
Description Type Upload D ate
Road to Self -Funding October Update P resentation 9/30/2019
S elf-F unding C alendar B ackup Material 9/30/2019
Meridian City Council Meeting Agenda October 1, 2019 – Page 134 of 161
Road to Self-Funding
October 2019 1 October 1, 2019
Road to Self-Funding
Objective Goal Summary
Change City’s benefit funding mechanism from Fully-Insured to Self-Funded by 1/1/2020.
Objective Success
Benefit funding fully converted to Partially Self-Funded by 1/1/2020.
o Trust established
o Trustees Appointed
o Trust Funded
Progress Since Last Update (June 2019)
Plan Renewals signed and sent to carriers
Trust Agreement drafted and final approved by Council (September 3rd Meeting)
Trust Agreement and Bylaws signed and sent to Department of Insurance (DOI)
Plan rates updated and provided to DOI and Finance in accordance with the Trust
Agreement
Registration documents completed and sent to DOI
Fidelity Bond acquired and sent to DOI
Consultation meeting with Mercer conducted to ensure all requirements have been
identified and prepared
Finalizing agreements for services with the Trust: Administrative Services, Legal,
Accountant, Mercer and Blue Cross
Finalizing benefit plan documents
Current Activity & Initiatives
Council spending authority approval needed to fund City of Meridian Employee Benefits Plan
Trust, by way of budget amendment
Provide hard copy of all documents to DOI
Pay DOI Registration Fee $500 – Check request processed
Meeting scheduled for October 8th with DOI to ensure all documents received and answer
any questions
Set-Up Trust Bank Account
Set-up re-occurring Board of Trustee meetings
Discuss processing logistics with Blue Cross and Finance Department
Begin Open Enrollment activities
Next Steps
See attached updated timeline.
Meridian City Council Meeting Agenda October 1, 2019 – Page 135 of 161
2019 CITY OF MERIDIAN PLANNING CALENDAR FOR 1/1/2020 IMPLEMENTATION
JULY AUGUST SEPTEMBER
•Review Experience thru May
•Finalize all carriers funding, plan designs and
program decisions
•Begin process for funding projections
•Determine Contribution strategy
•Begin Finalizing Trust Agreement –
•Complete array of Registration
requirements/documents, including Application
•Review plan experience June
•Document all City decisions
•Finalize budget,rates and contributions for
2020
•Work with Blue Cross to Finalize all contracts
and preparation of documents
•Begin preparing financial documents for
Registration Requirements
•Request Fidelity Bond be issued
•Mercer prepares Actuarial Certification of all
projections, rates and surplus requirement
•Review plan experience thru July
•Final determination –Submit Registration
•City Council Approval on Final Trust
Agreement
OCTOBER NOVEMBER DECEMBER
•Review plan experience thru August
•Council –spending authority for reserves
•Quarterly update to Council
•Provide completed registration packet for review
by the DOI
•Collect, review and post benefit summaries and
SBCs
•Finalize annual enrollment communication
materials
•Perform end to end administration testing in
preparation for annual enrollment
•Begin Open Enrollment Communications
•Trust Agreements
•Review plan experience thru September
•Open Enrollment –Begins
•Provide any details needed by DOI
•Benefits Fair
•Set-Up Trust Bank Account
•Review plan experience thru October
•Open Enrollment –Completes
•Approval of Registration back from DOI
•Prepare for Jan 1 go -live
UPDATED 10.1.19Meridian City Council Meeting Agenda October 1, 2019 – Page 136 of 161
C �E IDI
IZIANC--
CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 5 B
Item Title: Mayor's Office: Discussion of City of Meridian Business Hours
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 5.B .
Presenter: M ayor D e Weerd
Estimated Time f or P resentation: 15
Title of I tem - M ayor's Office: Discussion of C ity of M eridian Business Hours
Meridian City Council Meeting Agenda October 1, 2019 – Page 137 of 161
1
Charlene Way
From:Alexa Conway <alexaconway@earthlink.net>
Sent:Thursday, October 03, 2019 10:04 AM
To:Meridian City Clerk
Subject:Meridian City Hall
I would dearly love to have more ability to conduct business in our own City Hall in Meridian. It makes
me nuts that we have to drive to downtown Boise, fighting for parking and go through so much just for
basic court items. Even having a Magistrate available a few days a week in Meridian would be of great
benefit considering our growth in Ada County. We’re not a small area anymore but we still have to drive
to a different City in order to do basic things that require a Court Officer. Case in point: my name was not
returned after my divorce but I have to drive to Boise in order to do anything about it. Case in point: a
friend of mine was hit in her vehicle in Meridian but the only Judge she could see (the kids’ parents fought
their ticket) was in Boise. She lives in Meridian and has a business but had to take the day off because of
the time involved to go to/from, find parking, clear security and wait for the case. Case in point: I just did
a job for a gentleman and his wife while they were out of the Country. He did not fully pay me. I have all
the proof of our agreement but in order to fight this I have to drive to Boise, find the Courthouse, etc. and
so do they. It’s crazy inconvenient when our City is this size and we have facilities that could serve us.
My two cents.
Alexa Conway, Meridian Idaho 83642
1
Charlene Way
From:Shelly Doty <sdoty@boisestate.edu>
Sent:Thursday, October 03, 2019 10:01 AM
To:Meridian City Clerk
Subject:Re: Poll on doing business with City Hall
Hello,
Just wanted to send a suggestion that offering short Saturday hours, along the lines of 9 am - 1 pm, would really be
beneficial to members of the community. Most of us work full time and it's hard to take time off work to get to City Hall
when needed.
Thank you for your time,
Shelly
Shelly M. Doty
204 E. 2nd St.
Meridian
` /rEDAHO
IDIAN*,-----
(IZ
CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 5 C
Item Title: City Council Discussion: Parking Standards Update
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 5.C.
Presenter:
Estimated Time f or P resentation: 20
Title of I tem - C ity C ouncil D iscussion: P arking S tandards Update
Meridian City Council Meeting Agenda October 1, 2019 – Page 138 of 161
1011/2019
Sterling Codifiers, Inc.
11-3C-4: PARKING STANDARDS FOR SINGLE-FAMILY DETACHED,
TOWNHOUSES, SECONDARY, DUPLEX AND SINGLE-FAMILY ATTACHED
DWELLINGS:
A. Use And Design Of Parking Areas:
1. Use Of Parking Spaces: Required parking spaces shall be used for vehicle parking only. (Ord.
12-1514, 5-16-2012, eff. 5-21-2012)
2. Types Of Vehicles; Location Of Parking: Only automobiles and motorcycles displaying license
plates assigned to the vehicle with current registration may be parked in the required street yard.
All other vehicles, including, but not limited to, vehicles without current registration, vehicles
without license plates, recreational vehicles, personal recreational items, boats, trailers and/or
other vehicles shall only be parked in the rear or side yard and shall be screened by a solid
fence, six feet (6) in height. (Ord. 19-1833, 7-9-2019)
3. Corner Properties: On corner properties vehicles may be parked in the street side yard where
such area is screened by a solid fence, six feet (6') in height; see section 11-3A-7 of this chapter
for fencing regulations in street yards.
4. Location Of Parking Spaces Relative To Structure(s):
a. Parking spaces for all single-family detached, townhouse, secondary, and duplex dwellings
shall be located on the same lot as the use that they are intended to serve.
b. Parking for single-family attached dwellings shall be located not more than three hundred feet
(300') from the structure(s), except as provided by section 11-3C-7 of this article.
5. Drainage Of Surface Water: All parking and loading areas shall provide property drainage of
surface water to prevent the drainage of such water onto adjacent properties or walkways.
6. Type And Number Of Parking Spaces: All parking areas shall be designed and constructed to
provide the type and number of off street parking spaces required by section 11-3C-6 of this
article.
B. Improvements:
Except as allowed in subsection B2 of this section, all off street parking areas and driveways
into and through a parking area shall be improved with a compacted gravel base, not less than
four inches (4") thick, surfaced with concrete or asphaltic pavement. No person shall park, or
allow to be parked, an automobile or motorcycle in the required street yard on any surface other
than compacted gravel base, not less than four inches (4") thick, surfaced with concrete or
asphaltic pavement.
2. Where the parking area is screened by a solid fence, six feet (6') in height, the off street parking
areas and driveways shall be improved with a dustless material, including, but not limited to,
vegetation, asphaltic pavement, rock, concrete, pavers, bricks, or recycled asphalt (asphalt
grindings). Gravel is not a preferred improvement material because it must be chemically treated
every three (3) months to remain dustless. Such surface will only be allowed at the discretion of
the director for temporary or short term parking. (Ord. 12-1514, 5-16-2012, eff. 5-21-2012)
https://www.sterlingcodifiiers.com/codebook/index.php?book_id=306 1/1
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CDAHOIDIAN*,-----
�wfIZ,
CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 5 D
Item Title: Parks Department: Providing Services to the Meridian
Development Corporation
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 5.D.
Presenter: M ike Barton
Estimated Time f or P resentation: 5
Title of I tem - Parks D epartment: P roviding Services to the M eridian D evelopment
C orporation
Meridian City Council Meeting Agenda October 1, 2019 – Page 139 of 161
EIDIAN*,----- HO
I DA
CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 6 A
Item Title: FY2020 Budget Amendment - Self -Funding Reserves
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 6.A .
Presenter: Christena Barney, S enior Human Resources Generalist
Estimated Time f or P resentation: 10 min
Title of I tem - F Y 2020 Budget Amendment - S elf F unding Reserves
S pend ing autho rity to utilize funds earmarked fo r the res erve amo unt req uired by the Idaho Department of
Ins uranc e to the C ity of Meridian Emp lo yee Benefits P lan Trust per Idaho Ad minis trative P ro cedures Act
(ID A PA) 18.04.05.026.01 and Idaho S tate S tatue Title 41, 40-4010(3)(a)(i) to begin the C ity o f Merid ian
Employee Benefits P lan Trus t.
AT TAC HM E NT S:
Description Type Upload D ate
B udget A mendment B udget A mendment 9/19/2019
I D A PA 18.04.05.026.01 B ackup Material 9/19/2019
Title 41, 40-4010(3)(a)(i)B ackup Material 9/19/2019
S elf-F unding Projections B ackup Material 9/19/2019
Trust Agreement B ackup Material 9/19/2019
Meridian City Council Meeting Agenda October 1, 2019 – Page 140 of 161
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Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
Social security number
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(Rev. October 2018)
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Department
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Internal
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► Go to wwwJrs.gov/FormW9 for instructions and the latest information.
1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
City of Meridian Employee Benefits Plan Trust
2 Business name/disregarded entity name, if different from above
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Meridian, ID 83642
7 List account number(s) here (optional)
Taxpayer Identification Number (TIN)
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Social security number
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Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. 1 am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part 11, later.
Sign Signature of
Here U.S. person ► Date ► q/17/11
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number ([TIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
• Form 1099 -INT (interest earned or paid)
• Form 1099 -DIV (dividends, including those from stocks or mutual
funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No. 10231X Form W-9 (Rev. 10-2018)
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Meridian City Council Meeting Agenda October 1, 2019 – Page 145 of 161
Meridian City Council Meeting Agenda October 1, 2019 – Page 146 of 161
Meridian City Council Meeting Agenda October 1, 2019 – Page 147 of 161
Meridian City Council Meeting Agenda October 1, 2019 – Page 148 of 161
Meridian City Council Meeting Agenda October 1, 2019 – Page 149 of 161
Meridian City Council Meeting Agenda October 1, 2019 – Page 150 of 161
Meridian City Council Meeting Agenda October 1, 2019 – Page 151 of 161
Meridian City Council Meeting Agenda October 1, 2019 – Page 152 of 161
Meridian City Council Meeting Agenda October 1, 2019 – Page 153 of 161
Meridian City Council Meeting Agenda October 1, 2019 – Page 154 of 161
Meridian City Council Meeting Agenda October 1, 2019 – Page 155 of 161
EIDIAN*,-----
DAHJ
CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 6 B
Item Title: Contract for Services between the Meridian Development
Corporation
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 6.B .
Presenter: M ike Barton
Estimated Time f or P resentation: 10 min
Title of I tem - C ontract F or S ervices B etween T he M eridian Development C orporation
Agreement for the C ity to p erform the wo rk to remo ve a tree and repair o f the irrigation s ys tem and res tore the
gro und in an area o wned by MDC and p ro vide all the mutual as s urances o f perfo rmanc e that are nec es s ary to
c o mp lete this transac tion.
AT TAC HM E NT S:
Description Type Upload D ate
Contract for Tree Removal with MD C A greements / C ontracts 9/24/2019
Meridian City Council Meeting Agenda October 1, 2019 – Page 156 of 161
CONTRACT FOR SERVICES BETWEEN THE MERIDIAN DEVELOPMENT
CORPORATION (MDC) AND THE CITY OF MERIDIAN (CITY)
RECITALS
WHEREAS Meridian Development Corporation (MDC) has a leasehold interest in
property located at 100 E. Broadway Avenue in the City of Meridian; and
WHEREAS the City of Meridian has identified that an irrigation facility located on this
property has been compromised and has affected downstream users of the facility ; and
WHEREAS the City of Meridian has been working with some of the affected
downstream users for some uses and easements on behalf of the City in the affected area; and
WHEREAS the City of Meridian has the means and need to address this facility on
behalf of the City and the other affected downstream users;
THEREFORE, the parties enter into this Agreement for the mutual benefit of both
entities and the work described herein will be performed by the City and/or its agents at no cost
to MDC.
AGREEMENT
The Parties to this Agreement are the Meridian Development Corporation (MDC) and the
City of Meridian, ID (“City”). For the mutual covenants and consideration described herein, the
parties agree the City will perform the work to remove a tree and repair of the irrigation system
and restore the ground in an area identified by the attached exhibit “A” and provide all the
mutual assurances of performance that are necessary to complete this transaction.
WORK TO BE PERFORMED
MDC grants permission to the City and or its agents to enter the property, under MDC
control at 100 E.
Broadway Ave. in Meridian for the purpose of tree removal, excavation of the location,
repair or replacement of the irrigation facility below ground, and then restoration of the site.
Restoration shall include refilling of the excavation and restoration of the affected area to at least
substantially the same condition that existed prior to the work being performed. The site and
location of the work are all identified on Attachment A and incorporated by reference into this
Agreement.
The work is intended to be performed and completed in 2019. If delay occurs due to
weather or any other reason, the parties agree that notification shall be made to MDC with a
Meridian City Council Meeting Agenda October 1, 2019 – Page 157 of 161
request for a mutually agreeable extension to complete the work in a timely manner due to those
conditions.
EXPENSE AND HOLD HARMLESS
All costs and expenses for the work to be performed shall be at the City’s expense. The
City shall release, hold harmless and defend MDC from any damages, claims for damage or
injury, or any other claims related to the performance by the City or its agents in the furtherance
of the work specifically performed in furtherance of this Agreement.
ATTORNEY’S FEES
Should either party incur costs or attorney fees in connection with efforts to enforce the
provisions of this Agreement or any agreement executed pursuant hereto, whether by institution
of suit or not, the party rightfully enforcing or rightfully resisting enforcement of such
provisions, or the prevailing party in case suit is instituted, shall be entitled to reimbursement for
its costs and reasonable attorney fees from the other party.
CONSTRUCTION BINDING EFFECT
This Agreement shall be construed and enforced in accordance with the laws of the State
of Idaho and shall be binding upon and inure to the benefit of the parties hereto and their
respective successors. This Agreement is not intended for the benefit of any third party and is
not enforceable by any third party. The parties represent and warrant to each other that they each
have authority to enter this Agreement.
SECTION HEADINGS
The section headings herein set forth are provided only for the convenience of the parties
in locating various provisions of the Agreement, and are not intended to be aids in interpretation
of any provision of the agreement with respect to which the parties might disagree at some future
time, and shall not be considered in any way in interpreting or construing any provision of the
Agreement.
EXHIBITS
The following describes the attached exhibits, which are referenced in, and made part of
this agreement:
Exhibit A
Meridian City Council Meeting Agenda October 1, 2019 – Page 158 of 161
NOTICES
Any and all notices, demands, consents and approvals required pursuant to this Cost-Share
Agreement may be delivered by hand delivery, by mail to the physical addresses below:
City Clerk MDC
Meridian City Hall Ashley Squyres
33 E. Broadway Avenue 104 E. Fairview Ave. #239
Meridian, Idaho 83642 Meridian, ID 83642
INCORPORATION OF RECITALS
The recitals set forth in this Agreement are a material and integral part of this Agreement
and are incorporated herein by reference.
NO WAIVER OF REMEDIES
The failure or neglect of a Party to enforce any remedy available by reason of the failure
of the other Party to observe or perform a term or condition set forth in this Agreement shall not
be a waiver of such term or condition. A waiver by a Party (i) shall not affect any term or
condition other than the one specified in such waiver, and (ii) shall waive a specified term or
condition only for the time and in a manner specifically stated in the waiver.
ENTIRE AGREEMENT
All Exhibits to this Agreement are incorporated by reference. This Agreement, together
with the accompanying Exhibit, is the entire agreement among the Parties.
SEVERABILITY
The invalidity of any portion of this Agreement, as determined by a court of competent
jurisdiction, shall not affect the validity of any other portion of this Agreement.
EFFECTIVE DATE
The parties hereby agree that the effective date of this Agreement shall be upon approval
of the Board of Directors of the Meridian Development Corporation and the City Council of the
City of Meridian and signed by the Chair and Mayor of the respective organizations.
Meridian City Council Meeting Agenda October 1, 2019 – Page 159 of 161
TN WITNESS WHEREOF, the parties have executed this Agreement to be effective as of
date first written above.
CITY OF MERIDIAN
Tammy de Weerd, Mayor
DEVELOPMENT CO
yv Dave Winder, Chairman
0, C69AI
Gu '
�•ilvof
pity e
i. SEAL
Attest:
Secret
Exhibit A
Approximate location of work to be
performed
Meridian City Council Meeting Agenda October 1, 2019 – Page 161 of 161
EIDIANC--
CITY COUNCIL
WORK SESSION AGENDA
October 1, 2019
Agenda Item Number: 7
Item Title: Executive Session per Idaho State Code 74-206 (1) (c)
Meeting Notes:
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