2019-09-26 HPC Meeting Agenda PacketIDIAl�:--
WE,
IDAHOO
HISTORIC PRESERVATION
COMMISSION MEETING
Thursday, September 26, 2019 at 4:30 PM
City Council Chambers, City Hall
33 E. Broadway, Meridian, Idaho
1. Roll -Call Attendance
Blaine Johnston, President
Dawn Cronk
Josh Evarts, Vice President
Jody Ault
Jacy Nary
Kourtney McBride
Donna Lusignan
Councilman Ty Palmer, Ex -Officio
2. Adoption of the Agenda
3. Approve Minutes [Action Item]
A. August 22, 2019 Historic Preservation Commission Meeting
Minutes
4. Approval of the Monthly Financial Statement
A. Financial Statement
5. New Business [Action Item]
A. Discussion Regarding Meridian Speedway's Inclusion in Virtual
Tour Set
6. Old Business
A. Approval of Purchase of 50 copies of the Meridian Atlas for a
not -to -exceed amount of $775.00
B. Continued from August 22, 2019: FORUM 2020 in Tacoma
7. Reports
A. Certified Local Government Considerations
8. Next Meeting:October 24, 2019
All materials presented at public meetings shall become property of the City of Meridian.
Meridian City Council Meeting Agenda September 26, 2019 — Page 1 of 15
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public
meeting.
Meridian City Council Meeting Agenda September 26, 2019 — Page 2 of 15
Commission Agenda Item - 3.A.
Presenter:
Estimated Time for Presentation:
ITEM SHEET
Title of Item - August 22, 2019 Historic Preservation Commission Meeting Minutes
Board Notes:
ATTACHMENTS:
Description Type Upload Date
Minutes Minutes 9/24/2019
REVIEWERS:
Department Reviewer Action Date
Johnson, Chris 9/24/2019 - 11:56 AM
Meridian City Council Meeting Agenda September 26, 2019 — Page 3 of 15
Wl HISTORIC PRESERVATION
COMMISSION MEETING
Thursday, August 22, 2019 at 4:30 PM
City Council Chambers, City Hall
33 E. Broadway, Meridian, Idaho
Roll -Call Attendance
X Blaine Johnston, President
X Dawn Cronk
X Josh Evarts, Vice President
X Jody Ault
Jacy Nary
Kourtney McBride
x Donna Lusignan
Councilman Ty Palmer, Ex -Officio
2. Adoption of the Agenda
Moved by Evarts, Seconded by Cronk to Adopt the Agenda as presented
3. Approval of Minutes [Action Item]
A. July 25, 2019 Regular Meeting Minutes
Moved by Evarts, Seconded by Ault to Approve Minutes
4. Approval of the Monthly Financial Statement
A. Financial Statement through July 31, 2019 [Action Item]
Moved by Evarts, Seconded by Cronk to Approve the Financial Statement
5. Historical Society and History Center Update by Lila Hill
Lila Hill provided an update. City Hall has been quiet and the History Center has not had a lot
of traffic. Jody is working on inventory, Robbie and Carol have finished 1940 Census work on
local families, and are waiting on 1950 census data. David and Betsy are indexing. Linda has
been filling in on a lot of positions. Hillary and Lila are continuing to work on the Atlas. A
history book was dropped with a lot of photos of a family traveling to relocate to Meridian
6. New Business [Action Item]
A. City Strategic Plan Objective 1.C.3:Open Spaces
Cameron Arial presented information related to strategic plan initiatives/objectives.
Commission provided feedback.
B. Walking Tour Brochures
Moved by Evarts and Seconded by Cronk to allocate $2500 to order $1,000 additional
Walking Tour brochures
C. FORUM 2020 in Tacoma, WA
Continued to September 26, 2019
7. Old Business [Action Items]
A. Historical Society Collections Work
Jody discussed her progress on itemizing and organizing cabinets of historic records. She
plans to continLWWbrkiniyOa per and plans to
discuss in further detail at the September meeting. Lila stated that she has smaller paper.
Blaine asked about cabinet storage space. Jody will present a list of what is needed at the
September meeting.
B. Pine Street School Signage
1. Banner Design Approval
2. Banner Printing Expense Consideration
Hillary had not received the quote yet. She sent designs to Carol Stanley.
Hillary presented two versions of the Pine Street School sign. Commission
chose Option B. Motion by Evarts, Seconded by Lusignan.
C. Logo Discussion
1. Logo Design was agreed upon at last meeting was Logo #2 but
the colors had not been agreed upon. Do you want to create
another version that integrates the city colors.
Josh said it was designed as a one color inverted type of design.
Josh said he would be happy to bring some different versions with
color to the next meeting.
D. Discuss and Establish Working Committees
1. Create working committee and work outside the realm of our
normal meeting to look at education, city initiative relations, etc.,
and bring those back to commission on a monthly basis.
Blaine Johnston presented a few ideas and reminded the Board if
they do meet, the meetings will need to be noticed by Hillary. Bill
Nary advised that you can grow your commission as all
commissions can be up to 9 individuals and include a Youth
member to be able to cover committees. Bill Nary mentioned that
with these two sub -committees that when the meet it would be a
"Special Meeting"
Jodi and Donna will be with the Education Sub -Committee; then
Donna, Jacy and Josh will be with outside relationships Sub -
Committee.
Josh Everts Moved to create two working Sub -Committees as part
of the Historic Preservation Commission. An Education Committee
and an External Initiatives and Relations Committee.
Second by Jody Ault.
All Ayes
E. Historic Preservation Plan
Current Plan was created in 2014, part of our tasks is to updated
this plan. There are some changes that we need to address.
Goals have not changed much.
State Register needs updated. Hillary said the task two years ago
to update the properties in Meridian was never completed. Blaine
asked if it would be better for me or for you, Hillary to contact
Shippo? We can add an addendum in reference to the properties
listed c eYt e�r� oste�r�th ngtage�a ,P%mbeo)P%�9 r Page or llary
suggested for future that HPC with get with the State to see what it
would cost to get a more in-depth survey. Blaine asked if Hillary
can contact Shippo and see if Pete can come talk to HPC as this
is part of our Preservation Plan.
8. Reports
A. Drafted Comprehensive Plan Input & Next Steps
Hillary has been attending the meetings to keep HPC informed as to
what is going on.
Meridian City Council Meeting Agenda September 26, 2019 — Page 6 of 15
B. Hull Film Egger's Black Cat Mint Farm Virtual Tour
HPC had approved 2,000 for a tour of the Mint Farm. Brandon
has the 360 shots done and is waiting on Hillary and Drew to
complete the narrative.
C. County Treasure Award
HPC accepted your nominations via email. Hillary heard from
Brent that Pine Street School was selected as the County
Treasurer.
D. Dr. Frank Thomason Making History Award Ceremony
Hillary and Lila Attended and I have included the Brochure in
your packet.
E. Current Applications
1. No current applications to review
9. Next Meeting: September 26, 2019
10. Adjournment— Moved by Josh Everts and Second by Jody Ault to
Adjourn meeting.
11. 5:52 pm
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council Meeting Agenda September 26, 2019 — Page 7 of 15
Commission Agenda Item - 4.A.
Presenter:
Estimated Time for Presentation:
Title of Item - Financial Statement
Board Notes:
ATTACHMENTS:
Description
HPC Actuals
REVIEWERS:
Department Reviewer
Johnson, Chris
ITEM SHEET
Type Upload Date
Backup Material 9/24/2019
Action Date
9/24/2019 - 12:09 PM
Meridian City Council Meeting Agenda September 26, 2019 — Page 8 of 15
GL Object
Amount
Effective Date PayeelD
53801 HPC
$
1,500.00
8/30/2019 TRADEMARK SIGN CO
53801 HPC
$
50.00
8/22/2019 WHITETAIL REAL ESTAT
53801 HPC
$
75.00
7/11/2019 WHITETAIL REAL ESTAT
53801 HPC
$
11.00
5/31/2019 MASTERCARD
53801 HPC
$
75.00
5/31/2019 MASTERCARD
53801 HPC
$
10.00
5/15/2019 A-1 STAMP & MA
53801 HPC
$
205.00
4/30/2019 SPECIALTY CONST
53801 HPC
$
610.09
4/30/2019 MASTERCARD
53801 HPC
$
10.00
4/19/2019 A-1 STAMP & MA
53801 HPC
$
50.00
4/15/2019 WHITETAIL REAL ESTAT
53801 HPC
$
50.00
4/15/2019 WHITETAIL REAL ESTAT
53801 HPC
$
50.00
4/15/2019 WHITETAIL REAL ESTAT
53801 HPC
$
50.00
4/15/2019 WHITETAIL REAL ESTAT
53801 HPC
$
50.00
3/27/2019 PRESERVATION IDAHO
53801 HPC
$
250.00
2/28/2019 MASTERCARD
53801 HPC
$
20.00
2/28/2019 MASTERCARD
53801 HPC
$
1,000.00
2/27/2019 TOUR BUDDY
53801 HPC
$
150.00
2/13/2019 NAPC
53801 HPC
$
800.00
1/28/2019 HULLIFILM
53801 HPC
$
700.00
11/21/2018 BLACKSTONE, HILLARY
53801 HPC
$
266.00
11/21/2018 BLACKSTONE, HILLARY
53801 HPC
$
1,424.19
11/21/2018 BLACKSTONE, HILLARY
53801 HPC
$
593.20
11/21/2018 BLACKSTONE, HILLARY
53801 HPC
$
100.00
11/8/2018 HILL PHOTOGRAPHY
53801 HPC
$
50.00
10/19/2018 WHITETAIL REAL ESTAT
53801 HPC
$
50.00
10/13/2018 WHITETAIL REAL ESTAT
53801 HPC
$
50.00
10/10/2018 WHITETAIL REAL ESTAT
53801 HPC
$
2,500.00
10/9/2018 HULLIFILM
53801 HPC
$
50.00
10/6/2018 WHITETAIL REAL ESTAT
53801 HPC
$
450.95
10/1/2018 FINER FRAMES
Total
$
11,250.43
TransDesc
HPC Banner Design for Street Signs
Historic Barn Photo Rec'd 08/23/19
Wagner Farms Photos Interior & Exterior
MC Clerk #0512 May charges - Albertsons, water & ice for Preservation Month Tours, 5/23/19
MC Clerk #0512 May charges - Idaho Assoc. of Museums, 5/29/19, listing for Meridian History Center in Discover ID Museums brochure
Name Badges for Historic Preservation Commissioners
Directional Signage for Pine St School - PU 05/07/19 & Del to ACHD to install
MC Clerks 25x calendars 9/12
Name Badge for Jodi Ault
Professional Photos of 703 Main St. Prior to Demo
Professional Photos of 3 Barns/5 Photos
Professional Photos of 33 E. Idaho Ave. Prior to Demo
Professional Photos of 713 Main Street Prior to Demo
Orchid Nomination for Walking Tour App April 2019
MC Clerks #0512 Nat'l Trust of Historic Preservation 2019 HPC membership
MC Clerks #0512 PAYPAL ID Museums 2019 HPC Membership for ID Assoc of Museums
Annual Maintenance Fee for Walking Tour App 02/27/19
Meridian Historic Preservation Commision Annual Membership for NAPC 2019
Photos @ Black Cat Mint Farm for Virtual Tour
Expense Report: H. Blackstone, PastForward Conf., San Francisco CA, 11/13-11/16/18 - registration
Expense Report: H. Blackstone, PastForward Conf., San Francisco CA, 11/13-11/16/18 - per diem
Expense Report: H. Blackstone, PastForward Conf., San Francisco CA, 11/13-11/16/18 - lodging
Expense Report: H. Blackstone, PastForward Conf., San Francisco CA, 11/13-11/16/18 - Flight, Bart Shuttle
HPC Property Photo per agreement
Professional photos of historic property
History Photos for HPC Collection
Property Photos for HPC
HPC Virtual Tour, 2 test sites, set-up 8 platforms - Pine Street School
photos of historic property: 3235 N Mcdermot exterior shots
HPC framed map
Meridian City Council Meeting Agenda September 26, 2019 — Page 9 of 15
�E IDIAN --
Commission Agenda Item - 5.A.
Presenter:
Estimated Time for Presentation:
ITEM SHEET
Title of Item - Discussion Regarding Meridian Speedway's Inclusion in Virtual Tour Set
Hillary was discussing with Brandon Hull the possibility of working with Meridian Speedway to create a
360 degree tour.
Board Notes:
REVIEWERS:
Department Reviewer Action Date
Clerk. Johnson, Chris Approved 9/24/2019 - 12:01 PM
Meridian City Council Meeting Agenda September 26, 2019 — Page 10 of 15
�E IDIAN --
Commission Agenda Item - 6.A.
Presenter:
Estimated Time for Presentation:
ITEM SHEET
Title of Item - Approval of Purchase of 50 copies of the Meridian Atlas for a not -to -exceed
amount of $775.00
Board Notes:
REVIEWERS:
Department Reviewer Action Date
Clerk. Johnson, Chris Approved 9/24/2019 - 9:59 AM
Meridian City Council Meeting Agenda September 26, 2019 — Page 11 of 15
Commission Agenda Item - 6.B.
Presenter:
Estimated Time for Presentation:
ITEM SHEET
Title of Item - Continued from August 22, 2019: FORUM 2020 in Tacoma
Continued from August to include cost and grant information
Cost information included. Grant information not yet located
Board Notes:
ATTACHMENTS:
Description
Projected Rates for 2020 Conference
REVIEWERS:
Department Reviewer
Clerk. Johnson, Chris
Type Upload Date
Cover Memo 9/24/2019
Action Date
Approved 9/24/2019 - 12:02 PM
Meridian City Council Meeting Agenda September 26, 2019 — Page 12 of 15
Chris Johnson
From:
Sent:
To:
Subject:
Attachments:
Good Morning Chris,
NAPC ED <director@napcommissions.org>
Tuesday, September 24, 2019 6:29 AM
Chris Johnson
Re: FORUM 2020 Cost
Projected rates 2020.docx
Thank you for your interest in FORUM. We will soon be posting our official registration rates but for now we
only have projected rates. I am attaching a document with this information. It is a good ballpark figure to
reference. I hope this is helpful and we look forward to hopefully having you at FORUM 2020 in Tacoma!
Have a great day.
Marie Snyder
Program Assistant
National Alliance of Preservation Commissions
PO Box 1011
Virginia Beach, VA 23451
(757)802-4141
On Mon, Sep 23, 2019 at 5:17 PM Chris Johnson <cjohnson@meridiancity.org> wrote:
Good afternoon. I am working with the Historic Preservation Commission in my municipality, and we are
discussing the possibility of attending FORUM 2020, but cannot find anything relating to registration fees. Can
you send information about registration cost at your earlier convenience?
Thank you.
Chris Johnson
City Clerk I City of Meridian
33 E. Broadway Ave., Meridian, Idaho 83642
Phone: 208.888.44331Email: ciohnson@meridiancity.org
C�,WE IDIAN
IDll li l]
Built for Business, Designed for Living
Meridian City Council Meeting Agenda September 26, 2019 — Page 13 of 15
The registration rates for 2018 were as follows (the first number is early bird and the second is
regular registration):
Member
$200
$250
Non -Member
$240
$275
Student
$100
$150
CAMP Trainer
$150
$200
Speakers
$150
$200
Single Day
$100
$100
Proposed registration rates for 2020:
Member
$225
$250
Non -Member
$275
$300
Student
$100
$150
CAMP Trainer
$150
$200
Speakers
$150
$200
Single Day
$100
$100
The room block for the regular rate ranges from $179/$199 depending on the night. At the per
diem rate (and we have a large number of per diem rooms this year) ranges from $121/$141.
Meridian City Council Meeting Agenda September 26, 2019 — Page 14 of 15
Commission Agenda Item - 7.A.
Presenter: Pete L'Orange, Blaine Johnston
Estimated Time for Presentation:
ITEM SHEET
Title of Item - Certified Local Government Considerations
HPC should consider how their CLG status needs to be incorporated into their strategic plan goals
and objectives.
Board Notes:
REVIEWERS:
Department Reviewer Action Date
Clerk. Blackstone, Hillary Approved 9/3/2019 - 11:18 AM
Meridian City Council Meeting Agenda September 26, 2019 — Page 15 of 15