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2019-08-27 Work Session C I T Y C OUNCI L W OR K SESSI ON A GENDA C ity C ouncil C hambers 33 East Broadway Avenue M eridian, Idaho Tuesday, August 27, 2019 at 4:30 P M 1. Roll-C all Attendance X A nne L ittle R oberts X J oe B orton Ty P almer X Treg B ernt X Genesis Milam X L uke C avener Mayor Tammy de Weerd 2. Adoption of Agenda - Adopted 3. C onsent Agenda [Action Item] - Approved A. Approve M inutes of August 13, 2019 C ity C ouncil Work Session B. Approve M inutes of August 13, 2019 C ity C ouncil Regular M eeting C. Approve M inutes of August 20, 2019 C ity C ouncil Work Session D. F inal P lat for S ky M esa Subdivision No. 2 (H-2019-0083) by E ngineering Solutions, LLP, L ocated NW of the intersection of S. E agle Rd. and E. Taconic Dr. E. F inal Order for Burlingame Subdivision No. 1 (H-2019-0080) by E ngineering Solutions, LLP, L ocated at 1923 N. Black C at Rd. F. F indings of F act, Conclusions of Law for Rackham Subdivision (H- 2019- 0081) by B VAB C E agle View, LLC, L ocated at 1020 S . E agle Rd. G. Revised F indings of Fact, C onclusions of L aw for Verona L ot 12, B lock 12 (H-2019-0070) by J acksons Food S tores, Inc., located at 4870 N. Ten M ile Rd. H. D evelopment Agreement for Razzberry Villas (H-2018-0130) with Integrity P artner s, LLC located at 1434 and 1492 Star D rive I. F irst Addendum To C ity Utilities Reimbursement Agreement - M eridian Costco J. L icense Agreement B etween City Of M eridian And M eridian L ibrary D istrict F or Non-E xclusive Use Of Walking Path In J ulius M . Kleiner M emorial Park K. P rofessional Services Agreement for C ommunity Art Projects Artwork Licenses Not-to-Exceed $600 1. A ndrea Harris, "R eserved P arking" $300 2. Tena R ogers, "S plash P ad" $300 L. P rofessional Services Agreement for M eridian Art Week Not-to- E xceed $500 1. L isa J ohnson, Musical Talent $200 2. Hanover P ark E ntertainment, Movie S creening $300 M. Resolution 19-2162: A Resolution To Amend T he City Of M eridian’s C itywide Records Retention S chedule; And P roviding An E ffective D ate. N. C ity F inancial Report - J uly 2019 O. AP Invoices for Payment - 08/21/19 Special $4,106.45 P. AP Invoices for Payment - 08/28/19 - $2,019,785.65 4. Items M oved F rom the Consent Agenda 5. D epartment / C ommission Reports A. F ire D epartment: Station 6 C hange Order Update [Action Item] - Approved B. C ity C ouncil: P roposed Amendment to M eridian City Code 6-2-8(D ) and (G ) to Increase F ine Amounts C. C ommunity D evelopment: Draft Ordinance Prohibiting Use of C ompression Brakes within the City of M eridian D. B enefits T rust Agreement Discussion 6. E xecutive S ession per Idaho S tate C ode 74-206(1)(d) To consider records that are exempt from disclosure, and (1)(f) To communicate with legal counsel for the public agency to discuss the legal r amifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated In to Executive Session: 5:09 PM Out of Executive Session: 5:35 PM Meeting Adjourned at 5:35 PM Meridian City Council Work Session August 27, 2019. A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday, August 27, 2019, by Mayor Tammy de Weerd. Members Present: Joe Borton, Luke Cavener, Genesis Milam, Anne Little Roberts and Treg Bernt. Members Absent: Tammy De Weerd and Ty Palmer. Also present: Chris Johnson, Bill Nary, Kyle Radek, Sonya Allen, Mark Ford, Mark Niemeyer, Joe Bongiorno and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton ___ Ty Palmer X__ Treg Bernt __X___Genesis Milam __X___Lucas Cavener _____ Mayor Tammy de Weerd Borton: Good afternoon. It is Tuesday, August 27th. 4:30 p.m. We will start up our workshop agenda. Welcome, everybody. Big crowd. Chief. We will begin tonight's meeting with roll call attendance. Mr. Clerk. Item 2: Adoption of Agenda Borton: Item No. 2, adoption of the agenda. Cavener: Mr. President? De Weerd: Mr. Cavener. Cavener: I don't see any proposed changes. So , I move we approve the Consent -- or we adopt the agenda as presented. Milam: Second. Borton: It's been moved and seconded to adopt the agenda as p ublished. All those In favor say aye. Thank you much. MOTION CARRIED: FIVE AYES. TWO ABSENT. Item 3: Consent Agenda [Action Item] A. Approve Minutes of August 13, 2019 City Council Work Session Meridian City Council Meeting Agenda September 3, 2019 – Page 68 of 245 Meridian City Council Work Session August 27, 2019 Page 2 of 19 B. Approve Minutes of August 13, 2019 City Council Regular Meeting C. Approve Minutes of August 20, 2019 City Council Work Session D. Final Plat for Sky Mesa Subdivision No. 2 (H-2019-0083) by Engineering Solutions, LLP, Located NW of the intersection of S. Eagle Rd. and E. Taconic Dr. E. Final Order for Burlingame Subdivision No. 1 (H-2019-0080) by Engineering Solutions, LLP, Located at 1923 N. Black Cat Rd. F. Findings of Fact, Conclusions of Law for Rackham Subdivision (H-2019-0081) by BVABC Eagle View, LLC, Located at 1020 S . Eagle Rd. G. Revised Findings of Fact, Conclusions of Law for Verona Lot 12, Block 12 (H-2019-0070) by Jacksons Food Stores, Inc., located at 4870 N. Ten Mile Rd. H. Development Agreement for Razzberry Villas (H-2018-0130) with Integrity Partners, LLC located at 1434 and 1492 Star Drive I. First Addendum To City Utilities Reimbursement Agreement - Meridian Costco J. License Agreement Between City Of Meridian And Meridian Library District For Non-Exclusive Use Of Walking Path In Julius M . Kleiner Memorial Park K. Professional Services Agreement for Community Art Projects Artwork Licenses Not-to-Exceed $600 1. Andrea Harris, "Reserved Parking" $300 2. Tena Rogers, "Splash Pad" $300 L. Professional Services Agreement for Meridian Art Week Not- to-Exceed $500 1. Lisa Johnson, Musical Talent $200 2. Hanover Park Entertainment, Movie Screening $300 M. Resolution 19-2162: A Resolution To Amend The City Of Meridian’s Citywide Records Retention Schedule; And Providing An Effective Date. Meridian City Council Meeting Agenda September 3, 2019 – Page 69 of 245 Meridian City Council Work Session August 27, 2019 Page 3 of 19 N. City Financial Report - July 2019 O. AP Invoices for Payment - 08/21/19 Special $4,106.45 P. AP Invoices for Payment - 08/28/19 - $2,019,785.65 Borton: Item No. 3, the Consent Agenda. Cavener: Mr. President? Borton: Mr. Cavener. Cavener: I move we approve the Consent Agenda, for the Council President to sign and the Clerk to attest. Milam: Second. Borton: It's been moved and seconded to approve the Consent Agenda. Any discussion? If not, Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, absent; Little Roberts, yea; Bernt, yea. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 4: Items Moved From the Consent Agenda Borton: Nothing moved from the Consent Agenda. Item 5: Department/Commission Reports A. Fire Department: Station 6 Change Order Update [Action Item] Borton: Moving along. Item No. 5, Department/Commission reports. We are going to start off with Station No. 6 change order update. Chief Niemeyer. Niemeyer: Council, good afternoon. I am here to present what we anticipate is some future budget amendments with regard to Station 6. We knew going into this project of its size we were going to have some change orders, but for us change orders are scrutinized within the department, certainly with Stacy and Keith Watts, kind of like budget amendments. We want to make sure we are presenting for the right reasons. That said, we knew we were going to go into them. I learned this lesson the hard way, as a little story telling. When Cheryl and I built our house five years ago we spen t hours on the weekends planning every detail to that house and the bet I had with the builder was no more than three change orders. By the time the project was done we had lost the bet. We had eight. So, we know change orders are a part of a process, but I did want to talk Meridian City Council Meeting Agenda September 3, 2019 – Page 70 of 245 Meridian City Council Work Session August 27, 2019 Page 4 of 19 about them and answer any questions. We do have one action for this evening. We are hoping are hoping you will consider it and that is the fire hydrant and I want to go into a little bit of detail on that, because it is a pretty spendy cost to a fire hydrant add. So, with that I sent out the spreadsheet earlier today. Hopefully you all received it. Councilman Cavener, I apologize that it came out today. We just got an update on it today, so we tried to get that out earlier. So, I apologize for that and I hope you had enough time to look at it. We are here tonight primarily to request funding -- a change order in funding that's already been allocated for a second fire hydrant that will be located on the rear of the station. Each of our other stations has a fire hydrant in the back and the purpose of that is to not meet fire code, but, rather, to provide for training -- water supply for training. This lot is big enough that we can actually do some training on the backside of this parcel in the backside of this lot. We also use that hydrant when we come back from a fire, our engineers pull up to that hydrant and fill up their tanks, so that they are ready to go for the next call. That was not put in the initial design. We were trying to limit cost and so we took out things that we felt we could take out. We have funding available and so for discussion tonight is the second hydrant in the back side of the fire station. This would come out of the contingency dollars that you had in the spreadsheet that I sent to you . A couple other things that we are looking at that will come before you if we need to. Big ticket -- you will see the 50,000 dollars for the design emergency signalization. Keith Watts is currently negotiating through that and I don't want to go into too much detail, because he is working through that with the architect , the subcontractor, on this. The design of the emergency signal is that arm that goes across the road that signals stop for traffic that's coming through when we respond to a call. Where they had proposed to put that there are underground utilities right in the spot that they proposed to put that and we feel that the design folks should have caught that . So, Keith is looking through that. We are hoping that this cost does not come before you. We feel that that's on them. So, Keith is working through that. The doors -- the folding doors -- this was actually a discussion -- I'm sorry to see Councilman Palmer not here. We discussed this during -- way back on the design phase of this project. The folding doors are something that has been incorporated in many fire stations around us. Boise in particular. They are really neat looking. They have a lower maintenance cost, but outside of that when we designed this station we didn't know of any other benefit to them . Chief Butterfield has been researching this and as I spoke with our Council liaison about my intrigue in these doors is they open in about seven seconds. Standard garage doors open in anywhere from 21 to 35 seconds. So, it doesn't seem like a lot at all, but in our business when seconds count getting out of the station it's a big deal and Chief Butterfield is looking at that. Again, that would come before you for consideration and discussion, so I wanted to make you aware that we are looking into it. Tonight we are asking for a change order approval for the second fire hydrant and it is a cost of 37,000 -- I'm getting older. 37,678 dollars. Why the cost to put in a fire hydrant? It's 331 linear feet that this line would be laid to put in the hydrant. I worked with Stacy to get more information, because I kind of asked the same question. Why -- why so high. What's the cost involved. This is four feet down that you have to bury this and what you have to do with the hydrant line is jacket it, meaning there has to be a pipe around the pipe to protect it. That's a big part of the cost. So, this cost includes labor and materials, all the above. So, I'm certainly happy to stand for any questions on the f ire hydrant. Meridian City Council Meeting Agenda September 3, 2019 – Page 71 of 245 Meridian City Council Work Session August 27, 2019 Page 5 of 19 Borton: Thank you, chief. Council, any questions? Cavener: Mr. President? Borton: Mr. Cavener. Cavener: Question either for chief or Bill. It seems like you're bringing us kind of like a provisional vote, then, before you bring us a budget amendment. Is that what we are doing here? Niemeyer: Councilman Cavener, I can chime in and certainly Bill can as needed, too. This isn't a budget amendment, this is within the contingency funds that have been approved. So, it's not a budget amendment, it's not asking for new dollars. Cavener: Mr. President. So, just basically asking us for our approval to spend dollars that are in a contingent budget that have already been allocated. Niemeyer: In a nutshell, yes. Yes, sir. Cavener: Okay. Borton: I think we -- we brought this up a while back on a different project with trying to have change orders brought to us and presented, to have us on the record affirm approval of them. Cavener: Great. Niemeyer: And, Mr. President, that was -- that was why we pulled it from last week. It was on the Consent Agenda. The Mayor and I had a discussion. We didn't know that -- that you like to hear the change orders, so that's why we pulled it and brought it tonight. Cavener: Great. Borton: That's great. Milam: Mr. President? Just a quick question. Has this been compared, the price, to what we have done at previous stations? Is the price in line? Is it more because it's a contingency, because it's later in the process or because they can -- because they can I guess? Niemeyer: Yeah. I haven't researched our other projects. The last time we built a fire station was ten years ago. Certainly we rely on Public Works and some of their input on what -- what the cost is to put in lines like this and hydrants and there was nothing alerted out of the ordinary. Unfortunately, materials have gone up in ten years, the cost of them -- Meridian City Council Meeting Agenda September 3, 2019 – Page 72 of 245 Meridian City Council Work Session August 27, 2019 Page 6 of 19 Milam: Sure. Niemeyer: -- and especially now that even home builders are finding that out. So, we didn't hear anything that alarmed us that this is out of -- out of line with previous. Milam: Thank you. Borton: Any other questions, information needed? Little Roberts: Mr. President? Borton: Mrs. Little Roberts. Little Roberts: Mr. President, I would like to move that we approve the 3 7,678 dollars for the change order. Cavener: Second. Borton: Moved and seconded to approve Item 6 -- 5-A. Any discussion? Mr. Clerk, please call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, absent; Little Roberts, yea; Bernt, yea. MOTION CARRIED: FIVE AYES. ONE ABSENT. Niemeyer: Great. Thank you. And we look forward to coming back and updating you. The good news is we are on time and on budget, so -- Borton: While you are here, the venting system is a part of this as well; right? In Station 6? Niemeyer: That's included in our original design. Borton: Sure. Niemeyer: As far as our other stations go -- Borton: Right. Niemeyer: -- chief, correct me if I'm wrong, but the last update I got is they have all been installed. They are all attached. We have one fire engine that had to have a modification to their exhaust system to attach, but everything's been done. Borton: Okay. Great. Meridian City Council Meeting Agenda September 3, 2019 – Page 73 of 245 Meridian City Council Work Session August 27, 2019 Page 7 of 19 Niemeyer: Yes, sir. Yeah. Good news. Borton: Good to hear. Thanks. Niemeyer: Thank you. B. City Council: Proposed Amendment to Meridian City Code 6-2- 8(D) and (G) to Increase Fine Amounts Borton: Item No. 5-B. This is kind of the continuation of our process if Council has questions and ideas they want to bring forward for discussion . This one came up from Council Woman Milam, who is -- oh, she's going to the podium. I love it. So, if you recall a couple of months back there was remarks that -- that surrounded dogs off leash and the consequence of dogs off leash and there are better ways to address it or deter it and making sure that stayed on the radar. Genesis, the floor is yours. Milam: Council President, Members of the Council, good afternoon. Thanks for having me this afternoon. It feels really weird being over here and I wrote some stuff down, because you guys are really intimidating. All right. So -- this seems really loud. I'm here to -- to discuss with you today a possible amendment to the City Code 6-2-8(d)(e), which are, basically, dog at large. And maybe G, which is dog rushing. To increase the fine amounts. The reason I feel that we need to increase the fines is due to the extreme number of people who do not abide by the law and I have seen so many -- what brought this about to me is I saw so many posts on NextDoor and hearing people's stories that are getting attacked by dogs. Their kids are getting attacked by dogs, their dogs are getting attacked by dogs, and just going taking their -- just walking down the street being rushed at and either scared, you know, and psychologically -- have psychological trauma or physical harm. I have got a couple -- okay. So, I have two pages and just a very quick couple minute search of all of these different quotes from different people who have been attacked by dogs just within the recent month or so and I'm just going to read a couple of them to you. Today my children and tiny dog were attacked by a dog. A man walking three dogs, one unleashed, could have caused my children lots of harm. We are animal lovers, but also responsible pet owners. I don't want to turn this into a long rant, but I simply feel that people need to be responsible pet owners . My daughter is very brave to fight the dog, but it could have been tragic for all involved . That's just part of one. My puppy and I were charged three times today by the same dog racing toward us teeth bared. The dog came around the corner the first time . Owner not in sight. The last two times he raced across the street toward us. We were on the sidewalk. He said no worries, he won't bite. Well, that wasn't the impression the dog was giving us. And another one. I was running with my dog this afternoon around 3:00 and we were both attacked by a dog. The owner had his dog off leash and was 20 plus feet behind the dog. So, this is just -- it's becoming more and more. I was -- I go for a walk every day and I see this firsthand. I personally haven't had any run-ins, but I see it -- I see it all the time and it could happen and especially for children. So, this is a matter of public safety and they are crying for help. They are asking on the NextDoor they are saying why aren't -- why isn't anybody doing anything about this. So, my hope is if we increase the fine enough it Meridian City Council Meeting Agenda September 3, 2019 – Page 74 of 245 Meridian City Council Work Session August 27, 2019 Page 8 of 19 will prevent many of the circumstances that are causing the incidents, because less pet owners will let their dogs roam without a leash. The current off-leash penalty is 25 dollars for the first offense, 50 dollars for the second offense, and a hundred dollars for the third offense and I am proposing like 300, 500 and a thousand at a minimum. And the point isn't really to make a lot of money, it's to be high enough that people will be discouraged from doing it in the first place. If we could prevent dogs being off leash, then, we can prevent dogs attacking people. I would like the city to use all of its media resource outlets to -- to publicize it and educate our citizens, so they know that this is what it is and really it's about prevention. However, if fees are collected I would like the money to go towards our contract with the Humane Society, which we already have, which would, then, potentially save taxpayer dollars that we allocate towards that every year. There is also in 6-2-8(s), removal of dog feces. Now, this one is a little bit in jest, but it doesn't have to be. So, we could include a penalty of picking up dog feces in public parks or other public places if you get caught not picking up your own. Bernt: The owner's or the dog's? Milam: Your own dog's. Thanks, Treg. Councilman Bernt. I'm not asking for any action, just simply want to see if you as a body -- I think this would be something to discuss further and have a public hearing on. And I will stand for questions. Little Roberts: Mr. President? Borton: Mrs. Little Roberts. Little Roberts: Mr. President. Councilman Milam. Which one were you referring to regarding the -- is it the dog -- were you referring to (e), dog at large on -- would that impact (e), dog at large on public -- Milam: The private property -- Councilman -- sorry. Mr. President, Council Woman Little Roberts, The (e) is not your own private property, it's somebody else's private property. And it's if you don't have permission to allow your dog on that property. So, I think that it should -- again, this is all -- we can discuss all of the particulars on how that would be at a later date, but I did put it in there because it's still a dog at large off of leash and I don't think -- I mean if they can't be on the sidewalk why would it be okay for me to let them into my neighbor's yard. Little Roberts: Follow up. Well, like community parks that are owned by the subdivision -- we live right across the road from one and we have got a lot of people that off leash very safely work their dogs in that park and I'm just worried that -- because it's really kind of fun watching them. We have never had one single complaint and I'm concerned that that would impact the opportunity that these people , including myself, have on working their dogs in the park that's within a community. Milam: So, that's private property. Oh, sorry. Meridian City Council Meeting Agenda September 3, 2019 – Page 75 of 245 Meridian City Council Work Session August 27, 2019 Page 9 of 19 Borton: You bet. Milam: Council Member Little Roberts. Borton: Genesis. Milam: That's the hardest part. That is private property; correct? So, if the HOA allows that would be my assumption and, again, I appreciate you bringing that up, because those are details that we do need to look into. However, personally, same thing goes for me when I'm on my walk, there is somebody that's constantly out there with a dog off leash and the dog comes chasing up at me pushing the stroller with the baby. It doesn't bare teeth or attack me, but it's a little startling sometimes and the owner yells at them and they usually retrieve, but, you know, personally I think that we have amazing an dog park and -- and, you know, we need more. We have another one at Discovery now, so there are a couple places to -- to do dog training, but it's definitely something to consider. Borton: If I understand what you're saying as to, (d), (e) and (g), any or all of those, it's not an ask to make a new prohibition, to ban something that otherwise was lawful, but just to raise the fine on what is already prohibited -- Milam: Sure. Yes. Borton: -- for the deterrent effect. I think (d) prevents me going to your HOA and bringing my dog, but I don't think it prevents you. That's probably a Mr. Nary question. I think it's great to have a public hearing on raising these amounts for that purpose and getting some awareness to the problem and perhaps it may be a chilling effect on folks even with good intention who let their dogs run up and down the street. We have been attacked. Our dog's been attacked. Same thing. Multiple times. Happens all the time. So, it's -- I think it's worthy of a discussion. Increase the fines and people say, oh, my God, that's so expensive. Good. Have that conversation. Milam: Thank you, Council President Borton. And that's exactly the -- the purpose is really to just discourage it from happening. It's happening too much and, hopefully, we can get some people that have been -- like yourself who have actually been attacked to come and share their stories and -- and give their feedback on -- on that as well. Nary: Mr. President? Borton: Mr. Nary. Nary: Mr. President, Members of the Council, Council Member Milam, the only thing I was going to mention on the fines. So, currently our dog at large in public place is an infraction. So, the -- the maximum fine for an infraction in the state of Idaho is 300 dollars. So, if you want to leave it as an infraction , just understand that's the maximum fine. If you want to leave it as a graduated fine you can certainly go 50, 100, 300 or whatever you want, as long as you understand the max is 300, unless you wanted to make it a Meridian City Council Meeting Agenda September 3, 2019 – Page 76 of 245 Meridian City Council Work Session August 27, 2019 Page 10 of 19 misdemeanor on the third offense or something like that, then, it becomes a jailable offense and that's concerning -- you know, we were asked a number of years ago by the state legislature to try to eliminate as many city misdemeanors as we felt reasonably possible and so this is one that I think has always been an -- well, I take that back. It hasn't always been an infraction, it was a misdemeanor, but this is one that we did downgrade to an infraction. So, you can still use the fine as a deterrent, just understand what your maximum is. On the other ones, they are misdemeanors at a certain level. I mean some of them require a second offense, but the maximum on misdemeanors are a thousand dollars and six months in jail. So, you do have more flexibility to change the penalty on the ones that are already misdemeanors and that would still align with state code. Milam: Council President? Cavener: Mr. President? Borton: Mr. Cavener. Cavener: Good job. Milam: Thanks. Cavener: Real proud of you. You did so good with this. I just -- it was awesome to see. And thanks for bringing this. This is something that you look at it and it's like, oh, maybe there is some inconsistencies here in our code that we can fix and clean up. It wasn't on my radar, but I am one hundred percent in support of having a public hearing on it. I'm not sold on this 300, 500, 1,000 dollar business, but some conversations, hearing from the public, is something that I'm -- I'm supportive of. I don't know if you know and if you do I would love to hear it and it's not, then, I think this is a topic to be covered at the -- at the public hearing is how many citations have been written . I appreciate your recommendation that the funds go to the Humane Society. I have been pretty vocal on the record about what I think is kind of the lack of -- of their service that they are providing to us and our citizens. If I'm wrong on this particular piece, this is going to be a great place to see it, but if I'm right I don't know if any change is going to warrant the intended outcome that we want, except for the people are going to be educated and if our goal, then, is education, well, then, let's work with our public information officer and just start educating the public. So, that's where I am. I -- nobody knows this. When I was five years old I got attacked by a dog. His name was Rooster. Tore my butt. I still got a scar. I won't show it to any of you, but it's there. My younger brother was attached by a pit bull on his face when he was 12 years old. Both were well behaved according to the owners. Very nice, friendly dogs. That weren't those two days. And so anything we can do to educate the public on something I support. I'm going to need a little more information about where we head in terms of code before I can be fully behind it. Milam: Council President? Meridian City Council Meeting Agenda September 3, 2019 – Page 77 of 245 Meridian City Council Work Session August 27, 2019 Page 11 of 19 Borton: Mrs. Milam. Milam: So, a couple of things. And I -- I agree with you about the education part. I mean that is -- that is a lot of this, but also it needs to be education that is scary enough that you don't want to have the consequences , which is why the large fine. I don't want to make it a misdemeanor. We don't want to go backwards. We did just change this. I did speak with the chief and he's willing to speak at the public hearing as well . I don't think he would support it becoming a misdemeanor and I don't know if there is a way to just do like -- maybe just -- maybe on your third offense it becomes -- at the thousand level it becomes a misdemeanor or something like that. I don't think starting out too low is a good idea either and I agree most dogs -- I'm an animal lover and most dogs are nice dogs -- are nice until they are not and you don't know what it's going to take to antagonize them or get them off that day and make them attack, so -- Cavener: Mr. President? One thing that -- I don't know if you're looking for other people to help you with this, though I'm happy to help and assist if -- if you're looking for a set of hands on this. Milam: Thank you very much, Councilman Cavener. Cavener: I think it's a good idea. Milam: Appreciate it. Thank you for your time. Bernt: Mr. President? Borton: Mr. Bernt. Bernt: So, I'm in agreement with Council Member Cavener. I think he explained it perfectly. I also -- you know, I think most people don't even register their dogs, let alone want to pay 500 bucks to pay it as a fine of some type when they bite another person or a dog and so I -- the only thing that I'm concerned about is the -- the amount. So, maybe you bring back some information in regard to -- you know, increase the last five years, three years, last year, whatever from the Humane Society. I'm sure they have that data. That would be really interesting to know. Borton: Awesome. So, it sounds like there is some consensus to bring this back for a public hearing, to gather info, discuss it more and, then, make a decision. Milam: All right. Thank you very much. Nary: Mr. President? Borton: Mr. Nary. Meridian City Council Meeting Agenda September 3, 2019 – Page 78 of 245 Meridian City Council Work Session August 27, 2019 Page 12 of 19 Nary: I take it from the tenor of the conversation the Council isn't requesting we draft a draft ordinance to have a public hearing, but merely advertise a public hearing on the subject matter -- Borton: Correct. Nary: -- and, then, decide at that point whether a change is necessary. Borton: Correct. Nary: That's what I thought. Borton: If there is going to be a change it's pretty minor to the existing language. Nary: Okay. That's what I thought. C. Community Development: Draft Ordinance Prohibiting Use of Compression Brakes within the City of Meridian Borton: This will come back. thanks, Genesis. Item 5-C, Community Development, draft ordinance on -- back with compression brakes. Nary: So, Mr. President, Members of the Council, I offered to present this, because it's really at the draft ordinance stage that's in your packet. You may recall a number of months ago we had a discussion with you regarding compression brakes and we had some people that had an interest in the Ten Mile-Chinden area about a compression brake ordinance and part of the conversation was that the ACHD will post in cities where there are compression brake ordinances a no compression brake use sign and the City of Meridian doesn't have one, so we didn't have a sign in the city. The sign is literally on the edge of the city on Chinden near Highway 16, but not within the city limits. So, we drafted this ordinance. We actually took it to the transportation commission. The chair, Mr. Ballard, of the commission works very heavily with the trucking industry, so he had some good insight and some good suggestions for the ordinance, which we have incorporated. There are two exclusions and those are really for public transit. So, we are talking about buses and things like that, as well as the Fire Department, because our fire engines -- all fire engines have compression brakes. So, we want to make sure that those two types of vehicles are excluded from this, but the ordinance is in front of you for your review. Again, we are -- if we want to schedule it for other public hearing or passage or both. We certainly can do that. Borton: Thanks, Bill. Council, any questions? Cavener: Mr. President? Borton: Mr. Cavener. Meridian City Council Meeting Agenda September 3, 2019 – Page 79 of 245 Meridian City Council Work Session August 27, 2019 Page 13 of 19 Cavener: And maybe this is for the public hearing, but as I recall from being at the Transportation Commission, it was pretty clear that we don't have the resources , nor the ability to enforce an ordinance like this. Get the sign up. You educate the public. But unless you have got an officer that's there that witnesses it that has nothing else on their plate for them to enforce, this -- this largely goes unenforced. I -- I think like all of us often weigh enabling or enacting new ordinances for the sake of doing it . I'm one that typically leans towards passing due to the public health benefit. I haven't heard yet what the public health benefit is. So, I'm -- I'm a little reluctant to head down this path, although we would at a public hearing have the opportunity to learn what, if any, public health benefit an ordinance like this has and maybe it would allow the chief or PD to come and provide testimony about their ability to enforce this. As I understand in a lot of municipalities that have this it either falls one of two categories. It's very very heavy-handed or it's not really addressed at all. So, I think those are some areas we should be concerned with. Bernt: Mr. President? Borton: Mr. Bernt. Bernt: If I'm remembering correctly, I think Chief Lavey in his testimony to us said that -- I think if I'm remembering correctly he wasn't in favor of it, because of the difficulty of, you know, managing it, you know. Cavener: Transportation or City Council. Bernt: Yeah. So, I think -- I think that Chief Lavey mentioned that he probably wasn't a big fan of this ordinance. Maybe he's changed his mind. Maybe he's a hundred percent behind it. Borton: And you're the Council direction if you want to see this to come back or just end it and move on. Bernt: Mr. President? Cavener: Just -- Bernt: Oh, sorry. Cavener: Mr. President. I believe because this came from our Transportation Commission it's worthy of landing on the public hearing. I'm not I don't think at this time in support of it, but I believe in trusting the process and allowing something that comes from our -- one of our commissions to land before the public for consideration . So, I'm -- I'm supportive on that aspect -- in that aspect. Borton: Any other direction up or down? Bring it back for a first reading and see what happens? It's drafted. Sound good? Meridian City Council Meeting Agenda September 3, 2019 – Page 80 of 245 Meridian City Council Work Session August 27, 2019 Page 14 of 19 Cavener: Mr. President? Borton: Yeah. Cavener: Even if we get a draft at a point in time that Transportation Commissioner Ballard is back in town -- I think he's out of town right now -- it might be beneficial to have someone from the Transportation Commission -- because it kind of just closes the loop on that entire process. Borton: At the first reading. Cavener: The first reading. Yeah. Milam: Mr. President? Borton: Yeah. Milam: We could ask our lieutenant in the room if he has an opinion on this either way. Ford: You know, I don't have a huge opinion on it. It's not something that we have got a lot of calls on for people in the community complaining about. It would be something that would be hard to enforce unless we focused on like a directed for a day in reference to it. But I know there hasn't been a lot of complaints from the community that I'm aware of in reference to the compression brakes. Nary: Mr. President? If I recall from Ted Baird from my office who is the one that staffs the Transportation Commission, I think the chair, Mr. Ballard, is out of the country I think almost the entire month of September. So, it maybe towards the end of September or the first of October if you're okay with that. But we would be happy to coordinate that with his schedule. D. Benefits Trust Agreement Discussion Borton: October it is. Any other questions for Council on this one? Okay. Thanks, Bill. Item 5-D. This is coming back to us. The benefit trust agreement discussion. In the packet the trust agreement and I believe the bylaws are uploaded for our review and, Bill, I think you're going to kick it off. Nary: Yes. Mr. President, Members of the Council, so what you have in front of you is two documents. One is seeking Council's approval and one is for all your information in regards to the -- the bylaws. So, the trust agreement is the founding document to establish the benefits trust that's necessary for the Department of Insurance to approve the city being a partially self -funded trust. The bylaws are the operating rules for the trustees and so the intent is with -- as you can imagine with a lot of these, the benefits trust agreement would likely be approved at -- approved and, then, not likely amended much. Again, it's supposed to be the founding document to begin a trust. The bylaws Meridian City Council Meeting Agenda September 3, 2019 – Page 81 of 245 Meridian City Council Work Session August 27, 2019 Page 15 of 19 may change as processes change or procedures change . We had one issue that was of concern to the Finance Department and we did reach out to our outside counsel Mr. West about it and part of it is is the current process for the city and how we fund benefits is done in a way that it's -- it's paid at the -- the employee pays at the end of the month and so the state requires that the payments be uploaded at the beginning of the month and the state, of course, is wanting to ensure that any trust that's out there has the financial capability to pay the claims that are going to be forthcoming and so that the -- so, I got an e-mail from Mr. Lavoie this afternoon saying, okay, now they understand that we will have to sit down and figure out how we are going to make that work, but we will -- we will figure out a way to make that work. It isn't the way we currently do things, but if we have to comply with the statute, we have to comply. So, the agreement -- I think our recommendation from outside counsel was the way it is currently draft ed in front of you is compliant with the state code and that is his recommendation is to move that forward and, like I said, we will work out the details with the Finance Department, anticipating at a future point there will probably come another agreement that will come in front of you between the benefits trust and the city for those services and how they are going to get done, completed and paid for, whatever -- how that's going to be done, so -- so, you probably will see something about the operational piece later, but this intent was simply to get the -- the basics of the agreement, the foundation of the benefits trust moving forward, so we can submit it to the Department of Insurance for their review. They have already -- they have already reviewed the trustees and this is another step in the chain . As with any agency of that size it does take a little bit of time , so we want to try to keep this moving as much as possible. So, we were asking for your approval of the trust agreement tonight. If you need some time to digest that -- I know I sent it to you I think last Thursday. Certainly one week won't really delay things, but we would like to keep this moving, so we can make sure this gets approved timely. Borton: Sure. Thanks, Bill. I saw Christena pop in the back. Did you have anything you wanted to add or comment on it? Okay. Any questions or concerns raised by any of the trustees about any of its language of either document? Nary: Mr. President, Members of the Council, great question. So, we -- actually, the four of us met with Mr. West. We had a few questions about some of the language and some of the way it was originally drafted, because he used sort of a model they have used before and so we tried to craft it and customize it to Meridian and so we had a -- he made all those changes that were requested, so they have been seen. This issue with Finance did come up in the Finance's review and so, again, we have to comply with state code, so we will work out those details and make that work. So, that isn't -- it isn't a hurdle that we think we can't overcome. Borton: Is it any potential change to the language that would come from Finance that necessitates us waiting a week and making sure that's totally buttoned up? Nary: So, Mr. President, Members of the Council, we actually asked Finance for language that would suit them. Unfortunately, that language would be noncompliant with the code. So, that's why I think Mr. Lavoie's view was we will figure that out. Well, we are going to Meridian City Council Meeting Agenda September 3, 2019 – Page 82 of 245 Meridian City Council Work Session August 27, 2019 Page 16 of 19 have to meet and figure that out, so we are going to have to do that, but it wouldn't be a change to the agreement, because the agreement has to comply with the statue. Borton: Council, any other further questions? Little Roberts: Mr. President? Borton: Mrs. Little Roberts. Little Roberts: Mr. President, Mr. Nary, I was just kind of surprised in reading the trust membership regarding the term the trustees would serve until death, incapacity, dah, dah, dah, but nothing about leaving the city, because that seemed to be a major concern that it only be employees serving as trustees to start with. So, Section 2, 2.2. Cavener: Of the trust or of the bylaws? Little Roberts: Of the trust. Bylaws. Sorry. Nary: So, Mr. President, Members of the Council, Council Member Little Roberts, so we talked about that and we were looking at originally some trust agreements have terms, but Mr. West didn't recommend term periods, because, again, most of these are -- the same people tend to just do it until they don't want to do it anymore . We -- we can certainly add, if you prefer, resignation from the city. We presume, obviously, if they are resigning and they are not eligible any longer they are not eligible, so -- because they have to be part of the trust to be a trustee. So, they can't be a trustee -- in the trust if they are not an employee. But certainly if that would make you more comfortable we can ask him to add that addition, because we have, again, felt they weren't going to be a member of the city, they weren't eligible to be in it, so -- but we can add that. Borton: Good to clarify that. Little Roberts: Thank you. Borton: Couldn't hurt to add that. I think see Section 3 point -- Nary: 3.4. Borton: -- four of the trust, yeah, would cover that. Cavener: Mr. President? Borton: Mr. Cavener. Cavener: I did have a question -- Section 3.6 in the agreement to me appears to conflict with 2.4 in the bylaws. 3.6 says that a trustee can be removed from office by majority vote of the City Council. In the bylaws it says it is removed by a notice from the Mayor. Meridian City Council Meeting Agenda September 3, 2019 – Page 83 of 245 Meridian City Council Work Session August 27, 2019 Page 17 of 19 Nary: So, thank you. Thank you for pointing that out. So, the -- and what was the number of the bylaws? Cavener: Mr. President. Bill, it's 3.6 of the -- of the agreement to 2.4 in the bylaws. Nary: Mr. President, Members of the Council, Council Member Cavener, thank you for that catch. We had discussed that originally with Mr. West, because some benefit plans have that authority with the mayor. We suggested it should actually belong with the council. So, the agreement is correct, that's the intent was the council. So, I will ask him to change the bylaw one to reflect and they be the same. We felt that since the Council's approving the trust, approving the agreement, approve the original trustees and any subsequent trustees, that it would be the same reason for removal, that it would all flow through the City Council, not the Mayor. So, we will fix that. It was just an oversight, because I know we talked about it with him. Cavener: Mr. President. An additional question, more just about process. In the bylaws it talks about that these are public meetings, so my assumption is we would post them like we would post any other commission, committee meeting that we have here at City Hall. Nary: Yes, but, Mr. President, Council Member Cavener, they are -- they do fall under the open meeting law. Borton: Any other questions, Council? Bill, one question on the t rust agreement, Section 4.2, references the amendment process where the trust and -- the agreement can be amended by the trustees, as opposed to by the Council. Nary: So, Mr. President, Members of the Council, I don't recall us discussing that, so what I think would make more sense is it would be, then, with approval of City Council, because, again, every amendment to the agreement I think would come back to the City Council. The intention of the bylaws was to have the trustees manage that piece of the agreement itself, which, again, is the foundation of the -- of the benefits trust itself I think should have to come back to the Council. So, we could definitely amend 4.2. Borton: Any other questions of counsel? Good work by the crew getting this put together. This is a lot of structure and bones to make this thing successful. Bernt: Almost there. Borton: Would it make sense, Bill, that with these changes to have it come back on September 4th? Nary: Yeah. Mr. President, that was our intent. We would bring it back next Tuesday. Borton: Okay. Allow it to kind of be cleaned up and make those few corrections. Okay. Great. Any other questions, Council, on language, operations? Meridian City Council Meeting Agenda September 3, 2019 – Page 84 of 245 Meridian City Council Work Session August 27, 2019 Page 18 of 19 Cavener: Good work. Appreciate bringing this back to us. Borton: Great. Nary: Thank you. Borton: Thanks, Bill. Thanks, Christena. December 4th. 3rd? 3rd. Perfect. Item 6: Executive Session per Idaho State Code 74-206(1)(d) To consider records that are exempt from disclosure, and (1)(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigate Borton: That's the end of the work session agenda. We have an Executive Session. Cavener: Mr. President? Borton: Mr. Cavener. Cavener: I move that we go into Executive Session per Idaho State Code 74-206(1)(d) and (1)(f). Milam: Second. Borton: It's been moved and seconded to go into Executive Session as stated. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, absent; Little Roberts, yea; Bernt, yea. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION: (5:09 p.m. to 5:35 p.m.) Cavener: Mr. President? Borton: Mr. Cavener. Cavener: I move we come out of Executive Session. Milam: Second. Borton: It's been moved and seconded to come out of Executive Session. All those in favor say aye. Meridian City Council Meeting Agenda September 3, 2019 – Page 85 of 245 Meridian City Council Work Session August 27, 2019 Page 19 of 19 MOTION CARRIED: FIVE AYES. ONE ABSENT. Cavener: Mr. President? Borton: Mr. Cavener. Cavener: I move we adjourn our work session. Milam: Second. Borton: Moved and seconded to adjourn. All those in favor? MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5:35 P.M. (AUDIO R FILE OF THESE PROCEEDINGS) PRESIDENT JO TON DATE APPROVED ATTEST: / o�QOKr��a��Gs �•ify� o CHRIS JO S CITY C RK jD M SE ,oA140 CDAHOIDIAN*,----- �wl CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 3 A Item Title: Approve Minutes of August 13, 2019 City Council Work Session Meeting Notes: u✓ I TEM SHEET C ouncil Agenda I tem - 3.A . Presenter: Estimated Time for P resentation: 0 Title of I tem - Appr ove M inutes of August 13, 2019 City C ouncil Work Session AT TAC HM E NT S: Description Type Upload D ate Minutes C over Memo 8/20/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 3 of 403 Meridian City Council August 13, 2019 Page 16 of 16 De Weerd: I have a motion and a second to adjourn. All those in favor? All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 7:11 P.M. (AU O RECORD O FILE OF THESE PROCEEDINGS) a0e Zotn6j P 5�,& 1 DATEAPPROVED ATTEST Qo; P,p,E. D AuG�s T� ily U1 w CHRI JOHN - CLER E IDIAN�- IDAHO SEAL/ �/rE IDIZ IAN?- �J CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 3 B Item Title: Approve Minutes of August 13, 2019 City Council Work Regular Meeting Meeting Notes: 70 I TEM SHEET C ouncil Agenda I tem - 3.B . Presenter: Estimated Time for P resentation: 0 Title of I tem - Appr ove M inutes of August 13, 2019 City C ouncil Regular M eeting AT TAC HM E NT S: Description Type Upload D ate Minutes C over Memo 8/20/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 25 of 403 Meridian City Council Work Session August 13, 2019 Page 21 of 21 De Weerd: I have a motion and a second to adjourn into Executive Session. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: ALLAYES. EXECUTIVE SESSION: (5:21 p.m. to 6:01 p.m.) De Weerd: Do I have a motion to come out of Executive Session? Borton: So moved. Milam: Second. De Weerd: All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALLAYES. De Weerd: Do I have a motion to adjourn? Borton: Move we adjourn. Little Roberts: Second. De Weerd: Thank you. I have a motion to adjourn. All those who favor say aye. All ayes. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 6:02 P.M. (AU -:3-be ATTER C H %( N FILE OF THESE PROCEEDINGS) at, P-rr uc��, DATE APPROVED CjQ/rE IDIZIAN*,-----DAHO CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 3 C Item Title: Approve Minutes of August 20, 2019 City Council Work Session Meeting Notes: DAr Meridian City Council Work Session August 20, 2019 Page 19 of 19 EXECUTIVE SESSION: (5:37 p.m. to 6:06 p.m.) De Weerd: Okay. Council, I would entertain a motion to come out of Executive Session. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Move we come out of Executive Session. Cavener: Second. De Weerd: I have a motion and a second to come out of Executive Session. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Do I have a motion to adjourn? Borton: Move we adjourn. Cavener: Second. De Weerd: I have a motion and a second to adjourn our workshop. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 6:06 P.M. (AU ;JDING ON FILE OF THESE PROCEEDINGS) OY Joe Cbunnk %tom. DATE APPROVED ATTEST:- _rtE�+- CHRIS J0qNSON - CITY CL Y Cily of E IDIAN+- �D,�ae SEAL .i TRE I TEM SHEET C ouncil Agenda I tem - 3.C . Presenter: Estimated Time for P resentation: 0 Title of I tem - Appr ove M inutes of August 20, 2019 City C ouncil Work Session AT TAC HM E NT S: Description Type Upload D ate Minutes C over Memo 8/22/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 42 of 403 EIDIANDAHO C-- CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 3 D Item Title: Final Plat for Sky Mesa Subdivision No. 2 (H-2019-0083) By Engineering Solutions, LLP, Located NW Intersection of S. Eagle R. and E. Taconic Dr. Meeting Notes: U✓ I TEM SHEET C ouncil Agenda I tem - 3.D . Presenter: Estimated Time for P resentation: 0 Title of I tem - F inal P lat for Sky M esa S ubdivision No. 2 (H-2019-0083) by E ngineering Solutions, L L P, L ocated NW of the intersection of S. Eagle Rd. and E . Taconic D r. AT TAC HM E NT S: Description Type Upload D ate S taff Report S taf f R eport 8/22/2019 A pplicant Response to S taff Report B ackup Material 8/22/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 62 of 403 Page 1 HEARING DATE: 8/27/2019 (Continued from: 8/20/2019) TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0083 Sky Mesa Subdivision No. 2 LOCATION: Northwest of the intersection of S. Eagle Rd. and E. Taconic Dr., in the east ½ of Section 32, T.3N., R.1E. I. PROJECT DESCRIPTION The Applicant proposes a Final Plat consisting of 35 building lots and 5 common lots on 12.21 acres of land in the R-4 zoning district. II. APPLICANT INFORMATION A. Applicant: Sky Mesa East, LLC – 729 S. Bridgeway Pl., Eagle, ID 83616 B. Owner: Woodside Harris, LLC – 729 S. Bridgeway Pl., Eagle, ID 83616 C. Representative: Becky McKay, Engineering Solutions, LLP – 1029 N. Rosario St., Ste. 100, Meridian, ID 83642 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. There are 2 fewer building lots shown on the final plat in Block 3 and slightly more common area than shown on the approved preliminary plat for this phase; overall, there is an additional 2.57 acres (15.62 proposed – 13.05 acres approved) of qualified open space proposed within the development. Therefore, staff deems the final plat in substantial compliance with the approved preliminary plat. STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda August 27, 2019 – Page 63 of 403 Page 2 Note: The approved preliminary plat depicted micro-path connections from the sidewalk along E. Mores Trail Dr. south to the sidewalk along Taconic Dr.; and from the sidewalk along S. Benwaters Way east to the sidewalk along Menard St. in the adjacent patio home loop. The reason for the micro- path/common lot connection between Benwaters and Menard was for the provision of sewer from the west to the patio homes rather than from the south which would have required cutting into the existing Taconic Dr. During the design phase it was determined the best location for the sewer main line connection to the patio home loop would be further south which shifted the common lot pathway connection between Mores Trail and Taconic further to the east and removed the common lot/pathway between Benwaters & Menard. The central linear open space area increased in size from 1.23 to 1.61 acres resulting in an increase in qualified open space for this phase. IV. DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VIII of this report. V. EXHIBITS A. Preliminary Plat (date: 8/17/2017) Meridian City Council Meeting Agenda August 27, 2019 – Page 64 of 403 Page 3 B. Final Plat (date: 7/11/2019) Meridian City Council Meeting Agenda August 27, 2019 – Page 65 of 403 Page 4 C. Landscape Plan (dated: 8/22/19) Meridian City Council Meeting Agenda August 27, 2019 – Page 66 of 403 Page 5 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (H-2017-0068, Development Agreement #2017-119308). 2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two years of the City Engineer’s signature on the previous phase final plat (by Dec. 11, 2020), or apply for a time extension, in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Land Solutions stamped on 7/11/2019 by Clinton W. Hansen, shall be revised as follows: a. Note #10: “. . . recorded as Instrument No. 2017-119308 records of Ada County, Idaho.” b. Note #12: Include the recorded instrument number for the ACHD license agreement. c. Note #14: Include the recorded instrument number of the ACHD Development Agreement. d. Note #15: Include the recorded instrument number of the City of Meridian sanitary sewer easement. Meridian City Council Meeting Agenda August 27, 2019 – Page 67 of 403 Page 6 e. Include the recorded instrument number for the 25’ NMID U.S. Bureau of Reclamation easement for the Beasley Lateral depicted on Sheet 1. f. Include the recorded instrument number for the existing ACHD easement noted in the Legend. g. Widen the street frontage of Lot 6, Block 2 to a minimum of 60 feet in accord with UDC Table 11-2A-5. 5. The landscape plan prepared by Jensen Belts Assoc., dated 8/22/19, is approved as submitted. 6. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate p rovided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. Meridian City Council Meeting Agenda August 27, 2019 – Page 68 of 403 Page 7 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that Meridian City Council Meeting Agenda August 27, 2019 – Page 69 of 403 Page 8 may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda August 27, 2019 – Page 70 of 403 Meridian City Council Meeting Agenda August 27, 2019 – Page 71 of 403 Meridian City Council Meeting Agenda August 27, 2019 – Page 72 of 403 Meridian City Council Meeting Agenda August 27, 2019 – Page 73 of 403 C IDIAN*,----- �wlIZ�J CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 3 E Item Title: Final Order for Burlingame Subdivision No. 1 (H-2019-0080) By Engineering Solutions, LLP, Located at 1923 N. Black Cat Rd. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.E . Presenter: Estimated Time for P resentation: 0 Title of I tem - F inal Order for Burlingame Subdivision No. 1 (H-2019-0080) by Engineering Solutions, L L P, L ocated at 1923 N. Black Cat Rd. AT TAC HM E NT S: Description Type Upload D ate Order F indings/Orders 8/20/2019 E xhibit A E xhibit 8/20/2019 E xhibit B E xhibit 8/20/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 74 of 403 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BURLINGAME SUB. NO. 1 H-2019-0080 Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: AUGUST 13, 2019 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 29 BUILDING LOTS AND 8 COMMON LOTS ON 8.4 ACRES IN THE R-8 ZONING DISTRICT FOR BURLINGAME NO. 1 SUBDIVISION. BY: AMH DEVELOPMENT, LLC. APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2019-0080 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on August 13, 2019 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “BURLINGAME SUBDIVISION NO. 1, LOCATED IN THE SE ¼ OF THE SE ¼ OF SECTION 4, TOWNSHIP 3N., RANGE 1W., B.M. MERIDIAN, ADA COUNTY, IDAHO, 2019, DATED: AUGUST 13, 2019, by CLINTON W. HANSEN, PLS, SHEET 1 OF 4,” is conditionally approved Meridian City Council Meeting Agenda August 27, 2019 – Page 75 of 403 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BURLINGAME SUB. NO. 1 H-2019-0080 Page 2 of 3 subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated August 13, 2019, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Becky McKay, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Meridian City Council Meeting Agenda August 27, 2019 – Page 76 of 403 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 2g4f' day of F�Um � , 2019. Attest: ma -Toe T nuc/jsT r, Ci court i Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: o� �` av I ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BURLINGAME SUB. NO. 1 H-2019-0080 Page 3 of 3 Page 1 HEARING DATE: 8/13/2019 TO: Mayor & City Council FROM: Kevin Holmes, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0080 Burlingame Subdivision No. 1 LOCATION: 1923 N. Black Cat Rd., in the SE ¼ of the SE ¼ of Section 4, Township 3N., Range 1W. I. PROJECT DESCRIPTION The Applicant proposes a Final Plat consisting of 31 29 building lots and 8 common lots on 8.96 8.4 acres of land in the R-8 zoning district. NOTE: On August 13, 2019, City Council approved a modified plat due to water pressure concerns. The three most northern lots (Lots 19, 20, 21, Block 3 of the plat dated 6/13/2019) have been removed at the direction of Council to address these concerns. This staff report has been revised in a strikethrough/underline manner to reflect these changes. II. APPLICANT INFORMATION A. Applicant: AMH Development, LLC – 280 Pilot Road, Suite 200, Las Vegas, NV 89119 B. Owner: AMH Burlingame Development TRS, LLC – 30601 Agoura Rd., Suite 200, Agoura Hills, CA 91301 C. Representative: Becky McKay, Engineering Solutions, LLP – 1029 N. Rosario Street, Suite 100, Meridian, ID 83642 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Exhibit A Meridian City Council Meeting Agenda August 27, 2019 – Page 78 of 403 Page 2 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat (H-2018-0079 – Burlingame Subdivision) in accord with the requirements listed in UDC 11-6B- 3C.2. Because the number of buildable lots and common area is the same as shown on the approved preliminary plat, staff deems the final plat in substantial compliance with the approved preliminary plat. IV. DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat (date: 7/11/2018) Exhibit A Meridian City Council Meeting Agenda August 27, 2019 – Page 79 of 403 Page 3 B. Final Plat (date: 6/13/2019 8/13/2019) Exhibit A Meridian City Council Meeting Agenda August 27, 2019 – Page 80 of 403 Page 4 C. Landscape Plan (dated: 6/7/19) Exhibit A Meridian City Council Meeting Agenda August 27, 2019 – Page 81 of 403 Page 5 D. Landscape Plan for 5403 W. Cherry Ln. (dated: 6/7/19) Exhibit A Meridian City Council Meeting Agenda August 27, 2019 – Page 82 of 403 Page 6 E. Subdivision Amenities (dated: 6/7/19) F. Common Drive Exhibit Exhibit A Meridian City Council Meeting Agenda August 27, 2019 – Page 83 of 403 Page 7 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (H-2017-0055, Development Agreement Addendum Instrument No’s. 2018-014051 and 2018- 119406). 2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two years of the City Council’s approval of the preliminary plat (by November 20, 2020), or apply for a time extension, in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Land Solutions stamped on 6/13/2019 8/13/2019 by Clinton W. Hansen, included in Section V.B shall be revised as follows: a. Include the ACHD License Agreement Instrument Number on Note #12 and in the legend. b. Graphically depict the required 25’ landscape buffer along W. Cherry Ln (Lot 1, Block1). c. The 20’ wide City of Meridian Sewer Easement currently located on the east side of Lot 11, Block 3 shall be placed entirely in a common lot and noted on the face of the final plat. 5. The landscape plan prepared by South Beck & Baird, dated 06/07/19, included in Section V.C, shall be revised as follows: a. The fencing along the pathway located on Lot 7, Block 3 shall comply with code regulation for fencing along pathways, UDC 11-3A-7A.7(b). b. The 20’ wide City of Meridian Sewer Easement currently located on the east side of Lot 11, Block 3 shall be located in a common lot. A 6’ wide, paved, micro pathway shall be constructed over said easement. On either side of the pathway shall be 4’ of grass-crete followed by 3’ of landscaping. No trees are to be planted in the landscaped strips. c. Lots 19, 20, 21, Block 3 shall be removed from the landscape plan so as to match the revised final plat dated 8/13/2019. 6. The landscape plan for 5403 W. Cherry Ln. by South Beck & Baird, dated 06/13/19, included in Section V.D, shall be revised as follows: a. Depict and construct the required 25’ landscape buffer along W. Cherry Ln. per the standards of UDC 11-3B-7 and the requirements of the recorded Development Agreement. Match landscaping to that being done on Lot 1, Block 1. 7. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. 8. Prior to submittal of a final plat for City Engineer signature, the applicant shall submit public access easements for the 10’ multi-use pathways along W. Cherry Ln. and on Lot 20, Block 3. Submit easements to the Planning Division for Council approval and subsequent recordation. The easements shall be a minimum of 14’ wide (10’ pathway + 2’ shoulder each side). Use standard City template for public access easement. Easement checklist must accompany all easement submittals. Coordinate with Kim Warren from the City of Meridian Parks Department. Exhibit A Meridian City Council Meeting Agenda August 27, 2019 – Page 84 of 403 Page 8 9. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. B. Public Works Site Specific Conditions: 1. The 20’ wide City of Meridian Sewer Easement currently located on the east side of Lot 11, Block 3 shall be placed entirely in a common lot and noted on the face of the final plat. The easement shall be dedicated per General Condition No. 19 below. 2. The current design of the water main for this phase does not provide enough water pressure at the dead end in N. OConnor Ave. Applicant must extend the proposed water main in N. OConner Ave. north to the existing water main in Turnberry Subdivision No. 2, instead of waiting until a future phase makes this connection. 3. The last upstream section of any 8-inch mainline must carry a minimum slope of 0.60%. On development plan sheets S-1 and S-2 there are segments not meeting this requirement. General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of Exhibit A Meridian City Council Meeting Agenda August 27, 2019 – Page 85 of 403 Page 9 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x Exhibit A Meridian City Council Meeting Agenda August 27, 2019 – Page 86 of 403 Page 10 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888- 5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Exhibit A Meridian City Council Meeting Agenda August 27, 2019 – Page 87 of 403 Exhibit B Meridian City Council Meeting Agenda August 27, 2019 – Page 88 of 403 Exhibit B Meridian City Council Meeting Agenda August 27, 2019 – Page 89 of 403 Exhibit B Meridian City Council Meeting Agenda August 27, 2019 – Page 90 of 403 �jQ/�SDAHO IDIZ IAN? - CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 3 F Item Title: Findings of Fact, Conclusions of Law for Rackham Subdivision (H-2019-0081) By BVABC Eagle View LLC., Located at 1020 S. Eagle Rd. Meeting Notes: 9 I TEM SHEET C ouncil Agenda I tem - 3.F. Presenter: Estimated Time for P resentation: 0 Title of I tem - F indings of F act, C onclusions of L aw for Rackham Subdivision (H-2019-0081) by B VAB C Eagle View, L L C , L ocated at 1020 S . E agle Rd. AT TAC HM E NT S: Description Type Upload D ate F indings F indings/Orders 8/21/2019 E xhibit A E xhibit 8/21/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 91 of 403 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0081 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for a Development Agreement Modification to Update the Conceptual Development Plan and Phasing Plan and Amend Certain Provisions of the Agreement, by BVABC Eagle View, LLC. Case No(s). H-2019-0081 For the City Council Hearing Date of: August 13, 2019 (Findings on August 27, 2019) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of August 13, 2019, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of August 13, 2019, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of August 13, 2019, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of August 13, 2019, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. Meridian City Council Meeting Agenda August 27, 2019 – Page 92 of 403 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0081 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of August 13, 2019, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for a modification to the Development Agreement is hereby approved per the provisions in the Staff Report for the hearing date of August 13, 2019, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of August 13, 2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 93 of 403 By action of the City Council at its regular meeting held on the 1294" day of INMI14, 2019. COUNCIL PRESIDENT JOE BORTON COUNCIL VICE PRESIDENT LUKE CAVENER COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER TREG BERNT COUNCIL MEMBER GENESIS MILAM MAYOR TAMMY de WEERD (TIE BREAKER) Zbe City Cler VOTED VOTED A, V OTED_Apo VOTED V OTED VOTED VOTED COunG l mid&* Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: Dated: / x q C1 Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-00814G�ha� -3 - EXHIBIT A Page 1 HEARING DATE: 8/13/2019 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 SUBJECT: H-2019-0081 Rackham Subdivision LOCATION: 1020 S. Eagle Rd. (SW ¼ of Section 16, T.3N., R.1E.) I. PROJECT DESCRIPTION Request to modify the existing Development Agreement (Inst. #2019-037825) to update the phasing plan depicted on the conceptual development plan for the site and amend certain provisions in the agreement. II. SUMMARY OF REPORT A. Project Summary STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Description Details Page Acreage 51.59 Future Land Use Designation Mixed Use – Regional (MU-R) Existing Land Use Vacant/undeveloped land Proposed Land Use(s) Commercial, office, outdoor entertainment facility, multi- family residential Current Zoning C-G Proposed Zoning NA Neighborhood meeting date; # of attendees: 6/14/2019; 7 attendees History (previous approvals) Annexed in 1995 (Ord. 719, Langley/Power Mall); H-2018- 0126 (PP); H-2019-0005 (MDA - DA Inst. #2019-037825) Meridian City Council Meeting Agenda August 27, 2019 – Page 95 of 403 Page 2 B. Project Area Maps III. APPLICANT INFORMATION A. Applicant: BVABC Eagle View, LLC – 2775 W. Navigator Dr., Ste. 220, Meridian, ID 83642 B. Owner: Same as Applicant C. Representative: Geoff M. Wardle, Clark Wardle – 251 E. Front St., #200, Boise, ID 83702 Future Land Use Map Aerial Map Zoning Map Planned Development Map Meridian City Council Meeting Agenda August 27, 2019 – Page 96 of 403 Page 3 IV. NOTICING City Council Posting Date Newspaper Notification 7/26/2019 Radius notification mailed to properties within 300 feet 7/23/2019 Radius notification published on 8/2/2019 Nextdoor posting 7/23/2019 V. STAFF ANALYSIS The Applicant proposes to amend the recently approved Development Agreement (Inst. 2019- 037825) for this property to update the phasing plan depicted on the conceptual development plan and amend certain provisions of the agreement. The proposed phasing plan is consistent with that recently approved with the preliminary plat. The Applicant’s proposed changes to the DA are included in the application documents; the specific provisions and requested amendments are included in Sections VII.C and D. Note: The format of the changes as proposed by the Applicant in the application differ slightly from that shown in Section VII.C; the City Attorney’s office will determine how to format the changes in the amended agreement. The amendment is necessary because the existing plan depicts a phasing plan that is no longer feasible for the Applicant. Because a phasing plan was approved with the preliminary plat, Staff is of the opinion it isn’t necessary to also include a phasing plan in the DA. Therefore, Staff recommends the phasing plan is removed from the conceptual development plan included in the DA and phasing of the project occur consistent with that approved with the plat. This will assist in avoiding future amendments to the DA for phasing reasons. Accordingly, Staff has included recommended amendments to the provisions in the DA in Sections VII.C and D. VI. DECISION A. Staff: Staff recommends approval of an amendment to the DA as recommended by Staff in Sections VII.C and D per the analysis above. B. The Meridian City Council heard these items on August 13, 2019. At the public hearing, the Council moved to approve the subject MDA request. 1. Summary of the City Council public hearing: a. In favor: Geoffrey Wardle, Applicant’s Representative b. In opposition: None c. Commenting: None d. Written testimony: Geoffrey Wardle, Applicant’s Representative (in agreement with staff report) e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: None 2. Key issue(s) of public testimony: a. None 3. Key issue(s) of discussion by City Council: a. None Meridian City Council Meeting Agenda August 27, 2019 – Page 97 of 403 Page 4 4. City Council change(s) to Commission recommendation: a. None VII. EXHIBITS A. Legal Description Meridian City Council Meeting Agenda August 27, 2019 – Page 98 of 403 Page 5 Meridian City Council Meeting Agenda August 27, 2019 – Page 99 of 403 Page 6 B. Existing Conceptual Development Plan & Phasing Plan Phasing Plan for Rackham Subdivision/Eagle View Landing: The following description sets forth the phasing of the various elements for Rackham Subdivision/Eagle View Landing. Each phase will satisfy the requirements of the Meridian UDC when it is constructed. Due to the significant amount of perimeter frontage of the Property, we are proposing phased completion of the buffer areas and perimeter improvements corresponding to each phase when that phase is undertaken. It is the Applicant’s intention to make the CZC, Design Review and Building Permit submittals for Phase 1 immediately upon approval of the Development Agreement, and then shortly thereafter on Phase 1A. The Phase 2 elements will follow, although the actual order of development within Phase 2 will depend upon the requirements of its users and tenants. Phase 3 will commence once the anchor medical users are committed and may proceed contemporaneously with elements of Phase 2. Phase 4 will be included and addressed in future supplemental applications addressing the elements of the seven acre parcel. We believe that this phasing plan will permit the Applicant to undertake development activities for various elements of the project in a sequential manner that will provide construction efficiencies and which will permit the sequential opening of various elements. Phase 1 and 1A development would be contemplated to commence in the Summer of 2019 and other phases to follow thereafter. Phase 1 – ICCU Building – initial office building Entrance drive improvements Buffer and improvements on parcel adjacent to Interstate Phase 1A – East Building – second office building Will be commenced after Phase 1 begins Buffer and improvements on parcel adjacent to Interstate Required improvements to shared access drive between Rackham and Silverstone Phase 2 – Retail, Entertainment, and Hospitality Elements (actual order of elements to be determined) Meridian City Council Meeting Agenda August 27, 2019 – Page 100 of 403 Page 7 Phase 2A – Commercial and retail elements east and west of entrance drive Buffer along southern boundary of Phases to be improved Phase 2B – Outdoor entertainment entity Buffer and improvements on parcel adjacent to Interstate Improvements along eastern boundary of Phase adjacent to property to east Phase 2C – Hospitality element Buffer along southern boundary of Phases to be improved Phase 3 – Medical Office and Office Buffer and improvements on parcel adjacent to Interstate Phase 4 – Future Multifamily/Commercial/Office Use parcel Improvements along eastern and southern boundary will be constructed adjacent to property to east and south when Phase is developed. Meridian City Council Meeting Agenda August 27, 2019 – Page 101 of 403 Page 8 C. Applicant Proposed/Staff Recommended Revisions to Development Agreement Note: The Applicant’s proposed revisions are noted in strike-out/underline text; Staff’s recommended change in red/bold/underline text. USES PERMITTED BY THIS AGREEMENT: 4.1 The uses allowed pursuant to this Agreement are those uses allowed under the UDC, within the C-G district from time to time as permitted, accessory or conditional uses. 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. CONDITIONS COVERING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. In recognition of the existing development rights associated with the Property under the UDC, and the proposed scope of the initial phase of the Developer/ Owner’s corporate center consisting of the two commercial office buildings located on the northern boundary intention to initially retain control of the Property, the by undertaking development via ground leases or other financial arrangements where the Developer/Owner and Developer have been retains ownership and control over the Property fee, development efficiencies from phasing project elements in a flexible manner, and the requirements associated with extending required throughout the Property to serve all project elements, the Developer/Owner, shall be permitted to submit and to obtain design review approvals for those two buildings approval, certificates of zoning compliance for those two buildings, and building permits for those two buildings, prior to the approval of the subdivision plat for the Property any element of the project whether for infrastructure or for any buildings or for any other improvements that are contained within Phase 1 or Phase 2 (specifically any portion of Phase 2 designated as a subphase) as depicted on the attached Amended Conceptual Development and Phasing Plan for Rackham Subdivision/Eagle View Landing, consistent with the Findings, attached as Exhibit “B” and the concept plan attached Amended Conceptual Development and Phasing Plan for Rackham Subdivision/Eagle View Landing as Exhibit “C”. Staff’s recommended amendment (in lieu of that proposed by the Applicant): In recognition of the existing development rights associated with the Property under the UDC, and the proposed scope of the initial phase of the Developer/ Owner’s corporate center consisting of the two commercial office buildings located on the northern boundary of the Property, the Developer/Owner and Developer have been permitted to submit and to obtain design review approvals for those two buildings, certificates of zoning compliance for those two buildings, and building permits for those two buildings, prior to the approval of the subdivision plat for the Property, consistent with the Findings, attached as Exhibit “B” and the concept plan attached as Exhibit “C”. Future development of the subject property shall be generally consistent with the amended conceptual Meridian City Council Meeting Agenda August 27, 2019 – Page 102 of 403 Page 9 development plan attached as Exhibit C and conditions of approval associated with the preliminary plat (H-2018-0126). 5.2. No Developer/Owner shall diligently proceed with its application for a preliminary plat for Rackham Subdivision. Developer/Owner shall undertake extension of utilities and other building permits for individual buildings will be available on infrastructure as required under the UDC. Developer/Owner shall not sell any portion of the Property until the subdivision plat Plat for Rackham Subdivision is recorded. Upon Prior to the recording of a subdivision plat, additional the Plat for Rackham Subdivision, however, Developer/Owner may obtain building permits shall be available consistent with the UDC Section 5.1 above. Staff’s recommended amendment (in lieu of that proposed by the Applicant): No Developer/Owner shall diligently proceed with its application for subdivision plat(s) for Rackham Subdivision. Developer/Owner shall undertake extension of utilities and other building permits for individual buildings will be available on infrastructure as required under the UDC. Developer/Owner shall not sell any portion of the Property until the subdivision plat for Rackham Subdivision is recorded. Upon Prior to the recording of a subdivision plat, additional the Plat for Rackham Subdivision, however, Developer/Owner may obtain building permits shall be available consistent with the UDC. 5.3. The Owner and /Developer shall develop the Property in accordance with the conditions of approval contained in Findings attached as Exhibit “B”. 5.4. The developer shall enter into a cross-access easement and maintenance agreement with the abutting property owner to the south for the east/west shared driveway adjacent to the southern boundary of the site. A recorded copy of the easement agreement shall be submitted to the Planning Division prior to issuance of the first Certificate of Occupancy for the development. 5.5. A continuous pedestrian walkway network that is a minimum of 5-feet in width shall be provided internally within the site from the sidewalks along S. Silverstone Way and Rackham Way along the main drive aisles within the development and within the street buffer along I-84 to the main building entrances; and for drive aisle lengths greater than 150 parking spaces or 200’ away from the primary building entrances – internal pedestrian walkways should be distinguished from the vehicular driving surfaces through the use of pavers, colored or scored concrete, or bricks as set forth in UDC 11-3A-19B.4. 5.6. Future development of the site shall be consistent with the structure and design standards listed in UDC 11-3A-19 and the design standards in the Architectural Standards Manual. Meridian City Council Meeting Agenda August 27, 2019 – Page 103 of 403 Page 10 D. Applicant Proposed Revised Conceptual Development Plan/ Phasing Plan vs. Staff Recommended Revised Conceptual Development Plan (without Phasing Plan) Applicant Proposed: Meridian City Council Meeting Agenda August 27, 2019 – Page 104 of 403 Page 11 Meridian City Council Meeting Agenda August 27, 2019 – Page 105 of 403 Page 12 Meridian City Council Meeting Agenda August 27, 2019 – Page 106 of 403 Page 13 Staff Recommended (concept plan only - no phasing plan): Meridian City Council Meeting Agenda August 27, 2019 – Page 107 of 403 Page 14 VIII. CITY/AGENCY COMMENTS & CONDITIONS A. Idaho Transportation Department (ITD) http://weblink.meridiancity.org/weblink8/0/doc/175333/Page1.aspx B. Nampa & Meridian Irrigation District (NMID) http://weblink.meridiancity.org/weblink8/0/doc/174885/Page1.aspx C. New York Irrigation District (NYID) http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=174549 D. Fire Department http://weblink.meridiancity.org/weblink8/0/doc/174597/Page1.aspx http://weblink.meridiancity.org/weblink8/0/doc/174591/Page1.aspx Meridian City Council Meeting Agenda August 27, 2019 – Page 108 of 403 ��EDAHO IDIZ IAN.,+ -- CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 3 G Item Title: Revised Findings of Fact, Conclusions of Law for Verona Lot 12, Block 12 (H-2019-0070) By Jackson Food Stores, Inc., Located at 4870 N. Ten Mile Rd. Meeting Notes: 9 R1k vi i W i. it W *i� I TEM SHEET C ouncil Agenda I tem - 3.G. Presenter: Estimated Time for P resentation: 0 Title of I tem - Revised F indings of F act, C onclusions of L aw for Verona L ot 12, B lock 12 (H- 2019-0070) by J acksons F ood Stores, Inc., located at 4870 N. Ten M ile Rd. AT TAC HM E NT S: Description Type Upload D ate Revised Findings F indings/Orders 8/22/2019 Revised E xhibit A E xhibit 8/22/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 109 of 403 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0070 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for a Modification to the Existing Development Agreement (Inst. #108059800) for Removing the Subject Property from the Existing DA and Entering Into a New Development Agreement, by BRS Architects. Case No(s). H-2019-0070 For the City Council Hearing Date of: July 23, 2019 (Findings on August 27, 2019) A. Findings of Fact 1.Hearing Facts (see attached Staff Report for the hearing date of July 23, 2019, incorporated by reference) 2.Process Facts (see attached Staff Report for the hearing date of July 23, 2019, incorporated by reference) 3.Application and Property Facts (see attached Staff Report for the hearing date of July 23, 2019, incorporated by reference) 4.Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of July 23, 2019, incorporated by reference) B. Conclusions of Law 1.The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2.The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3.The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4.Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5.It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6.That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. REVISED Meridian City Council Meeting Agenda August 27, 2019 – Page 110 of 403 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0070 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of July 23, 2019, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for a modification to the Development Agreement (Inst. #108059800) is hereby approved per the conditions of approval in the Staff Report for the hearing date of July 23, 2019, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of July 23, 2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 111 of 403 By action of the City Council at its regular meeting held on the ZTI" day of , 2019. COUNCIL PRESIDENT JOE BORTON COUNCIL VICE PRESIDENT LUKE CAVENER COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER TREG BERNT COUNCIL MEMBER GENESIS MILAM MAYOR TAMMY de WEERD (TIE BREAKER) VOTED —4 VOTED VOTED e -- VOTED VOTED VOTED— A- ^,7 VOTED) ir)6 Pre"5'W en k Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: Dated: City Jerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0070 — P)dV�Ded VProna -3- MAYOR 3 - EXHIBIT A Page 1 HEARING DATE: 7/23/2019 TO: Mayor & City Council FROM: Kevin Holmes, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0070 Verona (Lot 12, Block 12) MDA LOCATION: 4870 N. Ten Mile Rd., in the SW ¼ of Section 26, Township 4N., Range 1W I. PROJECT DESCRIPTION Request to modify an existing development agreement for the purpose of removing the subject property from DA Instrument #108059800 and enter into a new development agreement. II. SUMMARY OF REPORT A. Project Summary III. APPLICANT INFORMATION A. Applicant/Owner: Jacksons Food Stores, Inc. 3450 E. Commercial St. Meridian, ID 83642 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Description Details Acreage 1.76 Current Zoning C-G Neighborhood meeting date; # of attendees: 5/28/19; 2 attendees History (previous approvals) MI-07-013, DA Inst. No. 108059800; RZ-07-017; PP-07- 011; FP-08-010, A-2019-0038 Meridian City Council Meeting Agenda August 27, 2019 – Page 113 of 403 EXHIBIT A Page 2 B. Representative: Joe Thompson, BRS Architects 1010 S. Allante Pl. Ste. 100 Boise, ID 83709 IV. NOTICING City Council Posting Date Newspaper Notification 7/5/2019 Radius notification mailed to properties within 300 feet 7/2/2019 Public hearing notice sign posted 7/12/2019 Nextdoor posting 7/2/2019 V. STAFF ANALYSIS The applicant has applied for a development agreement modification (MDA) that proposes to remove the subject property, Lot 12, Block 12 of Verona Subdivision No. 4, from the existing development agreement (Inst. No. 108059800) and enter into a new development agreement. Currently, the existing DA governs a much larger area owned by separate entities than the applicant’s property. Excluding the subject property from the recorded DA will facilitate the development of the property without obtaining permission from multiple owners. Further, the applicant is requesting Council approval to allow the construction of a new access point to W. McMillan Rd. (see Exhibit E). If approved, the new access point will be shared with the adjacent property owner to the east. The existing W. McMillan Rd. access point to the east, approved with Verona No. 4, will be required to be closed. ACHD has approved the proposed access drive as a full access driveway until such time they deem it should be limited to a right-in/right-out only access. Staff is supportive of ACHD’s determination on limiting the access. Staff recommends this condition be included in the new DA. The current DA contains five (5) conditions that govern the development of the property. These are: 1. Constructing buildings using high quality materials and designs, conforming with submitted elevations, 2. Limiting the square footage of any one building to 50,000 square feet, total nonresidential square footage of entire development not to exceed 225,000 square feet, 3. Conformance with a conceptual site plan, 4. Providing cross access between specific parcels, and 5. The inclusion of stamped concrete in the development. These specific provisions are attached in Exhibit B for the Council to reference. Further, staff has attached the approved concept plan (Exhibit C), which is tied to the current DA. The area the applicant owns is approved to develop with a convenience store and fuel sales facility consistent with the approved concept plan (see Exhibit D). The plans approved by the City did not include the proposed access point. If the MDA is approved, the applicant will be responsible for amending their approval to include the new shared access and submitting a recorded cross access agreement. To ensure the site develops as proposed, staff has included the DA provisions that should be incorporated in the new DA. These new provisions are included as in Section VIII below. Meridian City Council Meeting Agenda August 27, 2019 – Page 114 of 403 EXHIBIT A Page 3 VI. DECISION A. Staff: Staff recommends approval of the proposed MDA per the provisions in Section VIII. B. The Meridian City Council heard this item on July 23, 2019. At the public hearing, the Council moved to approve the subject MDA request. 1. Summary of the City Council public hearing: a. In favor: Mike Baldner, representative for the applicant b. In opposition: None c. Commenting: None d. Written testimony: Joe Thompson, representative for the applicant, in agreement with the staff report. e. Staff presenting application: Kevin Holmes f. Other Staff commenting on application: None 2. Key issue(s) of public testimony: a. None 3. Key issue(s) of discussion by City Council: a. None VII. EXHIBITS A. Legal Description and Development Agreement Boundary: Lot 12, Block 12 Verona Subdivision No. 4 (highlighted below) Meridian City Council Meeting Agenda August 27, 2019 – Page 115 of 403 EXHIBIT A Page 4 B. Current Development Agreement Provisions (Inst. No. 108059800) 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: 1. The proposed commercial and office buildings shall be constructed with high quality materials, including but not limited to: stucco, wood and brick, with substantial stone accents, four sided architecture: for retail uses one side may not require full facade treatment if there is screening for the loading area, highlighted main entrances, stamped decorative concrete, flat roofs, accent metal roofing, composite or tile roofing materials and variations in colors, roof planes and parapet heights. 2. Elevations shall substantially conform to the photos submitted with MI-07-013, as set forth in Exhibit D. 3. A minimum of 5 buildings with no one building exceeding 50,000 square feet shall be constructed on lots associated with the Verona Commercial Subdivision. The maximum allowable non-residential square footage for this development shall be 225,000 square feet. The development of the site shall generally conform to concept plan in Exhibit C, as determined by the Planning Director. 4. The applicant shall provide cross access from the southern office lot located east of W. Milano Drive to the vacant commercial parcel east of the site. 5. The City Council expects some stamped decorative concrete within the proposed development. Meridian City Council Meeting Agenda August 27, 2019 – Page 116 of 403 EXHIBIT A Page 5 C. Original Concept Plan Subject Property Meridian City Council Meeting Agenda August 27, 2019 – Page 117 of 403 EXHIBIT A Page 6 D. Approved Site Plan and Elevations from CZC Application Meridian City Council Meeting Agenda August 27, 2019 – Page 118 of 403 EXHIBIT A Page 7 E. Proposed New Access VIII. CITY/AGENCY COMMENTS & CONDITIONS Recommended Development Agreement Provisions: USES PERMITTED BY THIS AGREEMENT: 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under City’s Zoning Ordinance codified at Meridian Unified Development Code § 11- 2B. CONDITIONS COVERING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: 1. Future development of this site shall comply with the design standards listed in UDC 11-3A-19 and the guidelines contained in the Architectural Standards Manual. 2. All future development of the subject property shall comply with City of Meridian ordinances in effect at the time of development. 3. Certificate of Zoning Compliance and Administrative Design Review applications are required to be submitted to the Planning Division for Meridian City Council Meeting Agenda August 27, 2019 – Page 119 of 403 EXHIBIT A Page 8 approval of all future buildings/uses on the site, prior to applying for building permit. 4. The location of the access drive to W. McMillan Rd (336 feet east of the intersection), is approved as shown in Exhibit E. The Ada County Highway District shall determine when the access is to be limited to right-in/right-out only. 5. Applicant shall provide a recorded cross agreement with parcel R9010680120 in accord with UDC 11-3A-3. The recorded agreement shall be submitted to the Planning Division prior to obtaining occupancy of the convenience store. 6. The existing access approximately 500 feet east of the Ten Mile Road shall be closed as shown in Exhibit E. The applicant shall install a 5-foot wide detached sidewalk and landscape the area with a 25-foot wide street buffer in accord with UDC 11-3B-7C. Meridian City Council Meeting Agenda August 27, 2019 – Page 120 of 403 E IDIAN*,----- C �wl DAHO I il t" CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 3 H Item Title: Development Agreement for Razzberry Villas (H-2018-0130) With Integrity Partners, LLC., Located at 1434 and 1492 Star Drive Meeting Notes: u✓ I TEM SHEET C ouncil Agenda I tem - 3.H. Presenter: S onya Allen Estimated Time for P resentation: 0 Title of I tem - Development Agreement for Razzberry Villas (H-2018-0130) with Integrity Partners, L L C located at 1434 and 1492 S tar Drive Agreement between the City of Meridian and I ntegrity P artners, L L C for R azzeberry Villas (H-2018- 0130) AT TAC HM E NT S: Description Type Upload D ate S igned D A-Razzberry Villas-H-2018-0130 A greements / C ontracts 8/20/2019 E xhibit A-R azzberry Villas-H-2018-0130 E xhibit 8/20/2019 E xhibit B -Revised F indings-Razzberry Villas-H-2018-0130 E xhibit 8/20/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 121 of 403 ADA COUNTY RECORDER Phil McGrane 2019-080101 BOISE IDAHO Pgs=36 BONNIE OBERBILLIG 08/28/2019 09:48 AM CITY OF MERIDIAN, IDAHO NO FEE PARTIES: 1. City of Meridian 2. Integrity Partners, LLC, Owner/Developer THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this day ofk ' '— — 2019, by and between City of Meridian, a municipal corporation of the State o2aho, hereafter called CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and Integrity Partners, LLC, whose address is 2976 East State Street #120, Eagle, Idaho 83616, hereinafter called OWNER/DEVELOPER, 1. RECITALS; 1.1 WHEREAS, Owner/Developer is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS, Idaho Code § 67-6511 A provides that cities may, by ordinance, require or permit as a condition of zoning that the Owner/Developer make a written commitment concerning the use or development of the Subject Property; and 13 WHEREAS, City has exercised its statutory authority by the enactment of Section 11-513-3 of the Unified Development Code ("UDC"), which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.4 WHEREAS, Owner/Developer have submitted an application for the re -zone of 1.86 acres of land, described in Exhibit "A", fi-orn 12-8 and L-0 to R-15 (Medium High Density Residential) zoning district, under the Unified Development Code, which generally describes how the Property will be developed and what improvements will be made; and 1.5 WHEREAS, Owner/Developer made representations at the public hearings both before the Meridian Planning & Zoning Commission and before the Meridian City Council, as to how the Property will be developed and what improvements will be made; and 1.6 WHEREAS, the record of the proceedings for the requested annexation and zoning of the Property held before the Planning & Zoning Commission, and DEVFLOJIMEN'r AGREEMENT— RAZZBERRY VILLAS (H-2018-0130) PAGE 1 OF 8 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 1 2 3 o f 4 0 3 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 1 2 4 o f 4 0 3 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 1 2 5 o f 4 0 3 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 1 2 6 o f 4 0 3 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 1 2 7 o f 4 0 3 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER/DEVELOPER: Integrity Partners, LLC &IA,,—, -- Ed Bowman, Manager CITY OF MERIDIAN I By: _ Jai , C© P6k `4 el! �M I ATTEST: ED AUGI� ��� C' Ea xIDIAM- 1 ZAHO SEAL/ DEVELOPMENT AGREEMENT- RAZZBERRY VILLAS (H-2018-0130) PAGE 7 OF 8 STATE OF IDAHO ss County of Ada On this 15 day offf\Nj_, 2019, before me, the undersigned, a Notary Public in and for said State, personally appeared Cd Bowman known or identified to me to be the Manager of Integrity Partners, LLC who signed above and acknowledged to me that he executed the same on behalf of said Corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) LORI STARK COMMISSION #132290 NOTARY PUBLIC STATE OF IDAHO STATE OF IDAHO ss County of Ada ) Lar A Notary Publicb Residing at; Uls-g My Commission Expires; _ On this day of — , 2019, before me, a Notary Public, pe�unlly�appeared J oe br<+�r and i ,known or identified to me to be the I� nd Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. afV&M—Wat'k Notary Public for I a Residing at: �Ql�,llQ� CHARLENE WAY Commission expires: -21 COMMISSION 067390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 DEVELOPMENT AOREEMEN'r-RAZZBERRY VILLAS (H-2018-0130) PACE 8 OF 8 EXHIBIT A Razzberry Villas H-2018-0130 Meridian City Council Meeting Agenda August 27, 2019 – Page 130 of 403 EXHIBIT A Razzberry Villas H-2018-0130 Meridian City Council Meeting Agenda August 27, 2019 – Page 131 of 403 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0130 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Rezone of 1.86 Acres of Land from the R-8 and L-O Zoning Districts to the R-15 Zoning District; and Preliminary Plat Consisting of 16 Building Lots and 4 Common Lots on 1.43 Acres of Land in the R-15 Zoning District for Razzberry Point Villas Subdivision, by Ed Bowman. Case No(s). H-2018-0130 For the City Council Hearing Date of: March 19, 2019 (Findings on April 2, 2019) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of March 19, 2019, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of March 19, 2019, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of March 19, 2019, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of March 19, 2019, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. Meridian City Council Meeting Agenda May 7, 2019 – Page 225 of 537 EXHIBIT B Meridian City Council Meeting Agenda August 27, 2019 – Page 132 of 403 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0130 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of March 19, 2019, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for rezone is hereby approved with the requirement of a Development Agreement; and preliminary plat is hereby approved per the provisions in the Staff Report for the hearing date of March 19, 2019, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. Meridian City Council Meeting Agenda May 7, 2019 – Page 226 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 133 of 403 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0130 - 3 - A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of March 19, 2019 Meridian City Council Meeting Agenda May 7, 2019 – Page 227 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 134 of 403 By action of the City Council at its regular meeting held on the day of 1 " 2019. COUNCIL PRESIDENT JOE BORTON COUNCIL VICE PRESIDENT LUKE CAVENER COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER TREG BERNT COUNCIL MEMBER GENESIS MILAM MAYOR TAMMY de WEERD TIE BREAKER) O PpRATEU Attest: Of Interim VOTED VOTED VOTED VOTED VOTED Q -„n VOTED VOTED U&a dor-}Cry, C oinct -t6!86n Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: `-^- Dated:—5 City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER 4- FILE NO(S). H-2018-0130 Meridian City Council Meeting Agenda August 27, 2019 – Page 135 of 403 EXHIBIT A Page 1 HEARING DATE: 3/19/2019 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2018-0130 Razzberry Villas LOCATION: 1434 and 1492 Star Drive NE ¼ of Section 31, T.4N., R.1E.) I. PROJECT DESCRIPTION Rezone of 1.86 acres of land from the R-8 and L-O zoning district to the R-15 zoning district; and Preliminary plat consisting of 16 building lots and 4 common lots on 1.43 acres of land in a proposed R-15 zoning district. II. SUMMARY OF REPORT A. Project Summary STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Description Details Page Acreage 1.43 Future Land Use Designation MDR (Medium Density Residential) & MU-N (Mixed Use – Neighborhood) with a N.C. (Neighborhood Center) overlay Existing Land Use Vacant/undeveloped land Proposed Land Use(s) SFR (single-family residential) Current Zoning R-8 (Medium-Density Residential) and L-O (Limited Office) Proposed Zoning R-15 (Medium High-Density Residential) Lots (# and type; bldg/common) 16 building lots/4 common lots Phasing plan (# of phases) 1 Number of Residential Units (type of units) 16 (8 detached/8 attached) Density (gross & net) 11.2 gross/13.7 net Open Space (acres, total [%] / buffer / qualified) NA (site is under 5 acres in size – qualified open space is not required) Amenities NA (site is under 5 acres in size – qualified site amenities are not required) Meridian City Council Meeting Agenda May 7, 2019 – Page 229 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 136 of 403 Page 2 B. Project Area Maps Physical Features (waterways, hazards, flood plain, hillside) None Neighborhood meeting date; # of attendees: 11/1/18; 6 attendees History (previous approvals) AZ-03-034 (no DA); CUP-03-062 (Planned Development for a mix of residential and office uses in R-8 & L-O zones); PP- 03-039; FP-04-055 (Razzberry Crossing) Future Land Use Map Aerial Map Zoning Map Planned Development Map Meridian City Council Meeting Agenda May 7, 2019 – Page 230 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 137 of 403 Page 3 III. APPLICANT INFORMATION A. Applicant: Ed Bowman – 802 N. Knox Ave., Star, ID 83669 B. Owners: Douglas Victor – 4701 W. Braveheart St., Eagle, ID 83616 Jason Ames – 1878 E. Townline Way, Meridian, ID 83642 Randy Donald – 513 Regents Gate Dr., Henderson, NV 89014 C. Representative: Corinne Graham, Civil Site Works – 921 S. Orchard St., Ste. 200, Boise, ID 83705 IV. NOTICING Planning & Zoning Posting Date City Council Posting Date Legal notice published in newspaper 1/18/2019 3/1/2019 Radius notification mailed to properties within 300 feet 1/15/2019 2/26/2019 Nextdoor posting 1/15/2019 2/26/2019 Public hearing notice sign posted on property 1/25/2019 3/6/2019 V. STAFF ANALYSIS A. Comprehensive Plan (Comprehensive Plan)) This site is partially designated Medium Density Residential (MDR) (0.78+/- of an acre) and partially designated Mixed Use – Neighborhood (MU-N) (0.65+/- of an acre) with a Neighborhood Center (N.C.) overlay on the MU-N portion on the Future Land Use Map (FLUM) contained in the Comprehensive Plan. The MDR designation allows smaller lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre. The purpose of the MU-N designation is to assign areas where neighborhood-serving uses and dwellings are seamlessly integrated into the urban fabric. The intent is to avoid predominantly single-use developments by incorporating a variety of uses. Land uses in these areas should be primarily residential with supporting non-residential services. Non-residential uses in these areas tend to be smaller scale and provide a good or service that people typically do not travel far for approximately 1 mile) and need regularly. Employment opportunities for those living in the neighborhood are encouraged. Connectivity and access between the non-residential and residential land uses is particularly critical in MU-N areas. Residential uses should comprise a minimum of 40% of the development area at densities ranging from 6 to 12 units per acre. Where there is a N.C. overlay designation in MU-N areas the City seeks to create a centralized, pedestrian-oriented, identifiable and day-to-day, service-oriented focal point for neighborhood scale development. Meridian City Council Meeting Agenda May 7, 2019 – Page 231 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 138 of 403 Page 4 The proposed development demonstrates compliance with the following policies of the Plan: Staff’s comments in italics) Provide for a wide diversity of housing types (single-family, modular, mobile homes and multi-family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development.” (3.07.03B) A mix of single-family attached and detached units are proposed for a diversity of housing types; Staff is unaware if they will be owner occupied or rental units. Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E) The proposed medium high density development with a mix of attached and detached units will contribute to the variety of residential categories available in the City. Provide housing options close to employment and shopping centers.” (3.07.02D) The proposed development is within a couple of miles of employment and shopping located along Eagle Rd. and Fairview Ave. Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) Urban services can be provided to the proposed development upon development. Protect existing residential properties from incompatible land use development on adjacent parcels.” (3.06.01F) The proposed single-family residential development should be compatible with existing single-family residential uses abutting the site. B. Rezone: The site is proposed to be rezoned from the R-8 and L-O zoning districts to the R-15 district consistent with the MDR and MU-N with a N.C. overlay FLUM designations. The proposed density of 11.2 units per acre is above that desired within the MDR designation and at the high end of that desired in the MU-N designation. Because the subject parcels have a split FLUM designation and FLUM designations are not necessarily parcel specific, Staff deems the MU-N designation is appropriate to “float” to the MDR designated parcels with a zoning of R-15. Further, Staff is of the opinion the proposed single-family residences at a higher density will provide a transition to the existing non-residential uses to the south and east that consist of a daycare and office uses. A legal description for the area proposed to be rezoned is included in Section VII.A. The City may require a development agreement (DA) in conjunction with a rezone pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of rezone with the provisions included in Section VIII. C. Preliminary Plat: The proposed preliminary plat is a re-subdivision of Lots 1-3, Block 6, Razzberry Crossing Subdivision. There is an existing 20-foot wide sewer easement (Instrument #105139574) depicted on the Razzberry Crossing Subdivision plat across Lot 1, Block 6 that is required to be relinquished prior to City Engineer signature on the final plat for the proposed subdivision. Meridian City Council Meeting Agenda May 7, 2019 – Page 232 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 139 of 403 Page 5 The proposed plat consists of 16 building lots and 4 common lots on 1.43 acres of land in the proposed R-15 district (see Section VII.B). Compliance with the subdivision design and improvement standards listed in UDC 11-6C-3 is required. Staff has reviewed the proposed plat and determined it is in compliance with those standards. D. Existing Structures/Site Improvements: There are no existing structures or site improvements on this site except for sidewalks along the project’s frontage along N. Bright Angel Ave. and E. Star Dr. E. Proposed Zoning/Use Analysis: The proposed R-15 zoning district for the site is consistent with the existing MDR and MU-N with a N.C. overlay FLUM designation. Single-family detached and attached dwellings are listed as a principal permitted use in the R-15 zoning district per UDC Table 11-2A-2. F. Dimensional Standards (UDC Table 11-2A-7): Development is required to comply with the dimensional standards listed below for the R-15 district. Staff has reviewed the proposed plat and found all of the proposed lots comply with the minimum property size requirement. Future structures should comply with the minimum setback standards. Meridian City Council Meeting Agenda May 7, 2019 – Page 233 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 140 of 403 Page 6 G. Access (UDC 11-3A-3): Access is proposed via E. Star Dr. and N. Bright Angel Ave., both local streets, and via common driveways from these streets in accord with UDC standards. H. Common Driveways (UDC 11-6C-3) All common driveways are required to comply with the standards listed in UDC 11-6C-3D. The proposed driveways comply with the minimum dimensional standards and serve the maximum number of units allowed. The driveways are required to be paved with a surface capable of supporting fire vehicles and equipment; and be straight or provide a 28’ inside and 48’ outside turning radius. Solid fencing adjacent to the common driveways is prohibited unless separated from the common driveway by a minimum 5-foot wide landscaped buffer. The preliminary plat depicts building envelopes for the proposed structures; however, the conceptual building elevations do not coincide with the building envelopes and setbacks shown. An exhibit should be submitted with the final plat application that depicts setbacks, fencing, building envelope, and orientation of the lots and structures that coincide with the concept building elevations approved with this application if different from that shown on the preliminary plat. A perpetual ingress/egress easement is required to be filed with the Ada County Recorder for the common driveways, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the recorded easement should be submitted with the final plat application or with the plat submitted for City Engineer signature. I. Parking (UDC Table 11-3C-6): Off-street vehicle parking is required to be provided for 2- and 3-bedroom multi-family dwellings as follows: 2 spaces per dwelling unit; at least 1 in a covered carport or garage. Two-car garages are proposed along with 20’ x 20’ parking pads for each unit in accord with this standard. J. Pathways (UDC 11-3A-8, 11-3B-12C): No pathways are depicted on the Pathways Master Plan for this site and no pathways are proposed or required by the UDC on this site. K. Sidewalks (UDC 11-3A-17): A detached sidewalk exists along E. Star Dr. and an attached sidewalk exists along N. Bright Angel Ave. in accord with UDC standards. L. Landscaping (UDC 11-3B): Common area landscaping is required in accord with the standards listed in UDC 11-3G-3E.2. Landscaping is proposed in accord with UDC standards. There are several existing trees on this site some of which are proposed to be removed consisting of a total of 76 caliper inches that require mitigation in accord with the standards listed in UDC 11-3B-10C.5. A total of 77.5 caliper inches of trees are proposed for replacement in accord with UDC standards. M. Qualified Open Space & Site Amenities (UDC 11-3G-3): Because this site is below 5 acres in size, open space and site amenities are not required per UDC 11-3G-3A. However, the Applicant is working with the Razzberry Crossing Homeowner’s Meridian City Council Meeting Agenda May 7, 2019 – Page 234 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 141 of 403 Page 7 Association to potentially include this development in the existing HOA. This would provide residents with access to existing common areas and site amenities and provide the HOA with additional dues that could be used to maintain those areas. N. Waterways (UDC 11-3A-6): There are no waterways that cross this site. O. Fencing (UDC 11-3A-6, 11-3A-7): All new fencing is required to comply with the standards listed in UDC 11-3A-7. P. Utilities (UDC 11-3A-21): All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. City water and sewer services are stubbed to this site. Q. Pressure Irrigation (UDC 11-3A-15): An underground pressurized irrigation system is required to be provided for the development in accord with UDC 11-3A-15. R. Storm Drainage (UDC 11-3A-18): An adequate storm drainage system is required in all developments; design and construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18. S. Building Elevations (UDC 11-3A-19 | Architectural Standards Manual): Conceptual building elevations were submitted for the attached structures but they are not consistent with the building footprints depicted on the preliminary plat. Therefore, Staff has requested the Applicant submit revised elevations for both the attached and detached units that are consistent with the footprints shown on the plat prior to the Commission hearing. The Applicant submitted revised elevations as required. All attached structures are required to comply with the design standards listed in the Architectural Standards Manual and with the guidelines in the TMISAP. T. Certificate of Zoning Compliance (CZC)/Design Review (DR): An application for a CZC and DR is required to be submitted for all single-family attached structures to ensure consistency with UDC standards, design standards listed in the Architectural Standards Manual, and provisions in this report prior to submittal of building permit applications for the development. Single-family detached structures are exempt from this requirement. VI. DECISION A. Staff: Staff finds the proposed development meets the minimum development standards of the UDC; therefore, Staff recommends approval of the proposed Rezone and Preliminary Plat. B. The Meridian Planning & Zoning Commission heard these items on February 7, 2019. At the public hearing, the Commission moved to recommend approval of the subject Rezone and Preliminary Plat requests. a. Summary of Commission Public Hearing: i. In favor: Corinne Graham, Applicant’s Representative Meridian City Council Meeting Agenda May 7, 2019 – Page 235 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 142 of 403 Page 8 ii. In opposition: None iii. Commenting: Derrick Eisenbeis, Razzberry Crossing Subdivision HOA President; iv. Written testimony: Marilyn Cox; Stanley Stinson Sr. v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. The proposed rezone would benefit the community by providing more of a selection of housing opportunities and economically competitive choices; ii. Concerns pertaining to traffic, parking, safe and sufficient common area, property and home values; iii. The Razzberry Crossing Subdivision HOA voted unanimously to allow this development to join their HOA. iv. Against the proposed zone change and use due to all the extra cars, children and animals in a small confined space on a busy street; v. Opinion that the proposed homes don’t blend with those in Alexandria Subdivision across the street. c. Key Issues of Discussion by Commission: i. The possibility for the proposed development to be included in the existing Razzberry Crossing Subdivision HOA; ii. If the amount of existing common area in Razzberry Crossing is sufficient to cover both developments and if this development should provide a site amenity for the common area if it’s included in the HOA; iii. Concern pertaining to the provision of adequate on-street parking for guests; iv. The proposed attached units provide diversity in this neighborhood; v. In favor of proposed lot layout and design. d. Commission Change(s) to Staff Recommendation: i. Request for the Applicant to present conceptual amenities for the development at the Council meeting for inclusion in the Razzberry Crossing Subdivision common area(s). e. Outstanding Issue(s) for City Council: i. The Applicant should present conceptual site amenities at the Council hearing for inclusion in the Razzberry Crossing Subdivision common area(s) with consent from the HOA. ii. If the Council wants this development to be included in the Razzberry Crossing Subdivision HOA, a condition should be added. C. The Meridian City Council heard these items on March 19, 2019. At the public hearing, the Council approved the subject RZ and PP requests. a. Summary of City Council Public Hearing: i. In favor: Corrine Graham, Applicant’s Representative ii. In opposition: None iii. Commenting: Siegfried Sendig; Alice Hankla; Derrick Eisenbeis iv. Written testimony: None v. Staff presenting application: Bill Parsons, Planning vi. Other staff commenting on application: Joe Bongiorno, Fire Dept. b. Key issue(s) of Public Testimony: i. Concern pertaining to the generation of additional traffic, on-street parking and resulting congestion on Star Rd. from this development; Meridian City Council Meeting Agenda May 7, 2019 – Page 236 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 143 of 403 Page 9 ii. Significantly smaller lot sizes in the proposed development compared to those in the adjacent Razzberry Crossing Subdivision; iii. Safety concerns for children because of more traffic in this area. iv. In favor of homes being developed on this parcel. c. Key Issues of Discussion by Council: i. The provision of site amenities by this Developer in existing common area(s) in Razzberry Crossing and inclusion of this development in their HOA. i. Key Council Changes to Staff/Commission Recommendation i. Add a new condition requiring the Applicant to work with the Razzberry Crossing Subdivision HOA to incorporate the subject property into their HOA and provide an amenity in the central open space in Razzberry Crossing (see Section VIII.A.1.1b). Meridian City Council Meeting Agenda May 7, 2019 – Page 237 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 144 of 403 Page 10 VII. EXHIBITS A. Rezone Legal Description and Exhibit Map Meridian City Council Meeting Agenda May 7, 2019 – Page 238 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 145 of 403 Page 11 Meridian City Council Meeting Agenda May 7, 2019 – Page 239 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 146 of 403 Page 12 B. Preliminary Plat (dated: 1/7/19) Meridian City Council Meeting Agenda May 7, 2019 – Page 240 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 147 of 403 Page 13 C. Landscape Plan (date: 11/27/2018) Meridian City Council Meeting Agenda May 7, 2019 – Page 241 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 148 of 403 Page 14 Meridian City Council Meeting Agenda May 7, 2019 – Page 242 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 149 of 403 Page 15 D. Conceptual Building Elevations (date: 6/12/2018) REVISED Meridian City Council Meeting Agenda May 7, 2019 – Page 243 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 150 of 403 Page 16 Meridian City Council Meeting Agenda May 7, 2019 – Page 244 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 151 of 403 Page 17 VIII. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING 1. Rezone 1.1 A Development Agreement (DA) is required as a provision of rezone of this property. Prior to approval of the rezone ordinance, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of rezone ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting the rezone for Council approval and subsequent recordation. The DA shall, at minimum, incorporate the following provisions: a. Future development of this site shall be generally consistent with the preliminary plat, landscape plan, and conceptual building elevations included in Section VII, and the provisions contained herein. b. The Applicant shall work with the Razzberry Crossing Subdivision Homeowner’s Association to incorporate the subject development into the Razzberry Crossing HOA and provide an amenity in the central open space in Razzberry Crossing. Note: A final plat application will not be accepted until the DA is executed. 2. Preliminary Plat 2.1 The existing 20-foot wide sewer easement (Instrument #105139574) depicted on the Razzberry Crossing Subdivision plat across Lot 1, Block 6 shall be relinquished prior to City Engineer signature on the final plat. 2.2 The final plat submitted for this subdivision shall include the following revisions from that shown on the preliminary plat included in Section VII.B as follows: a. Remove existing lot lines from the Razzberry Crossing Subdivision plat. 2.3 The landscape plan submitted with the final plat application shall include the following revision if applicable): a. If solid fencing is proposed adjacent to the common driveway it shall be separated from the common driveway by a minimum 5-foot wide landscaped buffer; otherwise, it’s prohibited. 2.4 An exhibit shall be submitted with the final plat application that depicts the setbacks, fencing, building envelope, and orientation of the lots and structures that are consistent with the conceptual building elevations approved with this application in accord with UDC 11-6C-3D if different from that shown on the approved preliminary plat. 2.5 A perpetual ingress/egress easement is required to be filed with the Ada County Recorder for the common driveways, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment as set forth in UDC 11-6C-3D.8. A copy of the recorded easement shall be submitted with the final plat application or with the plat submitted for City Engineer signature. 2.6 An application for Administrative Design Review shall be submitted and approved prior to submittal of building permit applications for any single-family attached units. Single-family detached units are exempt from this requirement. Meridian City Council Meeting Agenda May 7, 2019 – Page 245 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 152 of 403 Page 18 2.7 Approval of the preliminary plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two (2) years of the approval of the preliminary plat; or, submit and obtain approval of a time extension as set forth in UDC 11-6B-7. 2.8 The conceptual building elevations submitted with this application for the attached structures are not approved as they aren’t consistent with the building footprints depicted on the preliminary plat. Therefore, revised elevations for both the attached and detached units that are consistent with the footprints shown on the plat shall be submitted prior to the Commission hearing. B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1 A street light plan will need to be included in the final plat or building permit application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 1.2 Applicant needs to extend sewer main north in the eastern common drive to serve lots 9,10, 11 and 14. Abandon sewer service at MH L14-348 in E Star Drive. Also, abandon sewer main between MH L14-350 and MH L14-363 due to proposed houses on top of the existing sewer line. This abandonment will cause sewer flow issues in the existing sewer main in N Bright Angel Ave. Sewer main slope in Bright Angel will need to be flipped between MH L14-350 to the new proposed manhole (SSMH B-4) to correct this flow issue. Other option is to not build on top of existing main line MH L14-350 to MH L14-363. 1.3 No plans submitted that show proposed water main, hydrants, or location of services. Developer shall work out the configuration of water services with Land Development Analyst in Community Development. 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or Meridian City Council Meeting Agenda May 7, 2019 – Page 246 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 153 of 403 Page 19 well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at 208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. Meridian City Council Meeting Agenda May 7, 2019 – Page 247 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 154 of 403 Page 20 2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT http://weblink.meridiancity.org/weblink8/0/doc/160090/Page1.aspx D. NAMPA & MERIDIAN IRRIGATION DISTRICT (NMID) http://weblink.meridiancity.org/weblink8/0/doc/160516/Page1.aspx E. CENTRAL DISTRICT HEALTH DEPARTMENT (CDHD) http://weblink.meridiancity.org/weblink8/0/doc/160638/Page1.aspx F. DEPARTMENT OF ENVIRONMENT QUALITY (DEQ) http://weblink.meridiancity.org/weblink8/0/doc/160281/Page1.aspx Meridian City Council Meeting Agenda May 7, 2019 – Page 248 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 155 of 403 Page 21 IX. FINDINGS A. Rezone (UDC 11-5B-3E) Required Findings: Upon recommendation from the commission, the council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the proposed map amendment to R-15 and development plan is consistent with the MDR and MU-C with a N.C. overlay FLUM designations and goals of the Comprehensive Plan. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that the proposed map amendment to the R-15 zoning district is consistent with the purpose statement for the residential districts in UDC 11-2A-1. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed zoning map amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the applicant. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including, but not limited to, school districts; and The City Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. 5. The annexation (as applicable) is in the best interest of city. This finding this is not applicable because the request is for a rezone, not annexation. B. Preliminary Plat (UDC 11-6B-6) In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision making body shall make the following findings: (Ord. 05-1170, 8-30-2005, eff. 9-15- 2005) 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; (Ord. 08-1372, 7-8-2008, eff. 7-8-2008) The City Council finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to land use, transportation, and circulation. Please see Comprehensive Plan analysis in Section V of the Staff Report for more information. 2. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services will be provided to the subject property upon development. (See Section VIII of the Staff Report for more details from public service providers.) Meridian City Council Meeting Agenda May 7, 2019 – Page 249 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 156 of 403 Page 22 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; Because City water and sewer and any other utilities will be provided by the developer at their own cost, the City Council finds that the subdivision will not require the expenditure of capital improvement funds. 4. There is public financial capability of supporting services for the proposed development; The City Council finds there is public financial capability of supporting services for the proposed development based on comments from the public service providers (i.e., Police, Fire, ACHD, etc.). (See Exhibit B for more detail.) 5. The development will not be detrimental to the public health, safety or general welfare; and The City Council is not aware of any health, safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. 6. The development preserves significant natural, scenic or historic features. (Ord. 05-1170, 8- 30-2005, eff. 9-15-2005) The City Council is unaware of any significant natural, scenic or historic features that exist on this site. Meridian City Council Meeting Agenda May 7, 2019 – Page 250 of 537Meridian City Council Meeting Agenda August 27, 2019 – Page 157 of 403 C%Q/��E IDIZ IAN'S- �J CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 3 I Item Title: First Addendum to City Utilities Reimbursement Agreement - Meridian Costco Meeting Notes: 9 I TEM SHEET C ouncil Agenda I tem - 3.I . Presenter: Estimated Time for P resentation: 2 minutes Title of I tem - F irst Addendum To C ity Utilities Reimbursement Agreement - M eridian C ostco F irst Addendum To City Utilities Reimbursement Agreement Meridian Idaho Costco AT TAC HM E NT S: Description Type Upload D ate F irst A ddendum to C ity Utilities R eimbursement Agreement A greements / C ontracts 8/26/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 158 of 403 FIRST ADDENDUM TO CITY UTILITIES REIMBURSEMENT AGREEMENT Meridian Idaho Costco This FIRST ADDENDUM TO CITY UTILITIES REIMBURSEMENT AGREEMENT ("First Addendum") is made and entered into this 2.`"[ day of 2019 ("Effective Date"), by and among the CITY OF MERIDIAN, a municipal corporation tQt the State of Idaho ("City"); the ADA COUNTY HIGHWAY DISTRICT ("ACHD"), a highway district created pursuant to the laws of the state of Idaho; and COSTCO WHOLESALE CORPORATION, a Washington corporation ("Costco"). RECITALS AND AGREEMENT 1. The parties entered into that certain City Utilities Reimbursement Agreement dated effective , 2019 ("Utilities Agreement"). 2. The parties agree to modify Section 2.1 of the Utilities Agreement as follows: 2.1 Service Stubs. City desires the installation of sewer and/or water service stubs for extension of City services to e third party property owners, as described in Exhibit C ("Service Stubs"), be included in the Ten Mile Improvements. ACHD has incorporated the Service Stubs into ACHD's design of the Ten Mile Improvements. Upon substantial completion of the Service Stubs, Costco will invoice City for the costs incurred for installation of the Service Stubs. Within thirty (30) days of receipt of such invoice, City will pay the invoice in full. City is solely responsible for collecting any payment from the third party property owners, and City will pay Costco's invoice in full in accordance with this section regardless of the amount or timing of any third party property owner payment to City. The current estimated cost for the Service Stubs is Five Thousand Twe 14und..va F;r+,. Dollars ($5,250) Eight Thousand Dollars ($8,000)• however, the parties acknowledge this is only an estimate and Costco's request for reimbursement will reflect actual costs incurred. 3. The parties agree to delete and replace Exhibit C of the Utilities Agreement with the replacement Exhibit C attached to this First Addendum. 4. The parties agree to modify Section 4.1 of the Utilities Agreement as follows: 4.1 Project Costs. The parties acknowledge and agree that all of the utility improvements described in this Agreement are included within the "approved transportation improvements" described in the STAR Agreement. City has allocated and appropriated all funds necessary to make each of the reimbursement payments to Costco contemplated in this Agreement. The Cites reg es to provide, at City expense, all inspection, field survey, and grade control required for the installation of all Ci . improvements described in the Utilities Agreement and in this First Addendum. 5. Unless defined herein, all capitalized terms in this First Addendum have the same meaning as set forth in the Utilities Agreement. Except as expressly modified by this First Addendum, all terms and conditions of the Utilities Agreement remain in full force and effect. [end of text; signatures and exhibits follow] FIRST ADDENDUM TO CITY UTILITIES REIMBURSEMENT AGREEMENT Page 1 of 3 Meridian City Council Meeting Agenda August 27, 2019 – Page 161 of 403 (�/��E IDIZ IANk-- �J CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 3 J Item Title: License Agreement between City of Meridian and Meridian Library District For Non -Exclusive use of the walking path in Julius M. Kleiner Memorial Park Meeting Notes: u✓ I TEM SHEET C ouncil Agenda I tem - 3.J . Presenter: M ike B arton/G arrett White Estimated Time for P resentation: 1 minute Title of I tem - L icense Agreement B etween C ity Of M eridian And M eridian L ibrary District F or Non-Exclusive Use Of Walking P ath In J ulius M . Kleiner M emorial P ark AT TAC HM E NT S: Description Type Upload D ate L icense A greement B etween C ity Of Meridian A nd Meridian L ibrary District F or Non-Excluisive Use Of Walking P ath I n J ulius M. K leiner Memorial Park C over Memo 8/22/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 162 of 403 LICENSE AGREEMENT BETWEEN CITY OF MERIDIAN AND MERIDIAN LIBRARY DISTRICT FOR NON-EXCLUSIVE USE OF WALKING PATH IN JULIUS M. KLEINER MEMORIAL PARK This LICENSE AGREEMENT BETWEEN CITY OF MERIDIAN AND MERIDIAN LIBRARY DISTRICT FOR NON-EXCLUISIVE USE OF WALKING PATH IN JULIUS M. KLEINER MEMORIAL PARK (hereinafter "Agreement") is made and entered into this 27nay of, 2019 ("Effective Date"), by and between the City of Meridian, a municipal corp a ion organized under the laws of the State of Idaho (hereinafter "City"), and the Meridian Library District, a public library district organized under the laws of the State of Idaho (hereinafter "Licensee"). WHEREAS, the City owns Julius M. Kleiner Memorial Park (hereinafter "Park"), located at 1900 N. Records Ave., Meridian, Idaho; WHEREAS, Licensee received an Employee Community Fund Grant (hereinafter "Grant") from Blue Cross of Idaho Foundation for Health to improve the health of senior citizens; WHEREAS, Licensee wishes to utilize Grant to construct a project known as Memory Lane: A Story Trail for Seniors (hereinafter "Project") in the Park; WHEREAS, City wishes to authorize Licensee to construct and maintain the Project; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, City and Licensee agree as follows: I. PROJECT DESCRIPTION. Licensee shall utilize Grant to: A. Install signposts and picture book pages along the Park walking path as depicted on Exhibit A no later than December 31, 2019. B. Change out the picture book pages on a quarterly basis. C. Maintain the signposts and picture book pages in good condition. D. Promote the Project to encourage usage by senior citizens. II. License granted. City hereby grants to Licensee a non-exclusive license to construct and maintain the Project for the purposes, in the manner, subject to the limitations, and pursuant to the terms and conditions set forth in this Agreement. III.Term of license. The term of this license shall be from the Effective Date through December 31, 2023, unless earlier terminated by either party by a method established herein. Absent other written agreement by the Parties, at the expiration of this term, the license shall be automatically renewed, on a year-to-year basis, under the terms and conditions set forth in this Agreement. LICENSE AGREEMENT WITI I MERIDIAN LIBRARY DISTRICT PAGE I or 6 Meridian City Council Meeting Agenda August 27, 2019 – Page 164 of 403 Meridian City Council Meeting Agenda August 27, 2019 – Page 165 of 403 Meridian City Council Meeting Agenda August 27, 2019 – Page 166 of 403 Notices shall be in writing and either personally delivered or sent by U.S. mail, postage prepaid, return receipt requested to the party to be notified at the address specified above. Notice shall be deemed to have been given upon deposit in the U.S. mail, or upon personal delivery to the party above specified. K. Choice of law. This Agreement was negotiated in Idaho, is entered into and is intended to be performed in the State of Idaho. The Parties agree that the laws of Idaho shall govern the interpretation of this Agreement. L. City Council approval required. This lease shall not be effective for any purpose whatsoever until it is approved by the City Council and executed by the Mayor. M. Entire agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. N. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. LICENSEE: CL/Y1 e.t�-ter Megan L r n, Chair Meridian Li rary District Board of Trustees CITY OF MERIDIAN: Attest: �QORATEO-4(� BY:ri GO CGS `+� siders} `"v ID SA �otAN� m2� EI- / LICENSE AGREEMENT wrr►-i MERIDIAN LIBRARY DISTRICT PACE 5 or• 6 Meridian City Council Meeting Agenda August 27, 2019 – Page 168 of 403 EIDIAN?- CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 3 K Item Title: Professional Services Agreement For Community Art Projects Artwork Licenses Not -to -Exceed $600 1. Andrea Harris - "Reserved Parking" - $300 2. Tena Rogers - "Splash Pad" - $300 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.K . Presenter: Hillary Blackstone Estimated Time for P res entatio n: 0 Title of Item - Professional S ervices Agreement for Community Art P rojects Artwork Licenses Not-to- Exceed $600 Two artists and their artwork were s elec ted to b e applied to b oth a traffic b o x wrap and the pole s ign in the F rontier Tire parking lo t. AT TAC HM E NT S: Description Type Upload D ate P S A - Harris A greements / C ontracts 8/21/2019 P S A - R ogers A greements / C ontracts 8/21/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 169 of 403 ARTWORK LICENSE AGREEMENT: COMMUNITY ART PROJECTS This ARTWORK LICENSE AGREEMENT: COMMUNITY ART PROJECTS ("Agreement") is made this nday of NnU6L 2019 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized uil4r the laws of the State of Idaho ("City"), and Andrea Harris, an individual person ("Artist"). WHEREAS, the City desires that public art will be a component of the community, and to that end, the Meridian Arts Commission ("MAC") issued a Call for Artists attached hereto as Exhibit A, seeking proposals for the inclusion of artwork in the Traffic Box Art Image Repository, a repository of images portraying artwork available for production of vinyl wraps to be installed on traffic signal boxes in Meridian as derivative works, with permission from the property owner Ada County Highway District, as part of the Traffic Box Community Art Project ("Traffic Box Project"), as a benefit to the public; WHEREAS, Artist submitted a response to the Call for Artists, which response included the Application and Acknowledgments attached hereto as Exhibit B; WHEREAS, the Meridian Arts Commission reviewed the responses to the Call for Artists, recommended works appropriate for inclusion in the Traffic Box Art Image Repository based on their respectively submitted proposals, including the piece of art entitled Reserved Parking, depicted in Exhibit C hereto ("Artwork") submitted by Artist, and Meridian City Council accepted such recommendation; WHEREAS, City wishes to utilize the Artwork to enhance a pole sign ("Pole Sign") on property leased by the City at 614 N. Market Sheet, Meridian, Idaho, as part of a community beautification project ("Pole Sign Project"); WHEREAS, Artist wishes to participate in Pole Sign Project and Traffic Box Project by allowing the Artwork to be scanned and formatted in order to depict a derivative work of the Artwork on a vinyl wrap installation on the Pole Sign and one or more traffic control boxes, subject to the following terms and conditions; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, the Parties agree as follows: I. SCOPE. A. License; alterations. Artist grants to City an irrevocable license to digitally and/or photographically produce a derivative work from the image of the original Artwork, print such image or portion(s) thereof on one or more vinyl wraps ("Vinyl Wrap"), install the Vinyl Wrap as a derivative work on the Pole Sign and one or more traffic control boxes in Meridian, Idaho, and authorize third parties to do the same. Artist acknowledges and agrees that the process of photographing, digitizing, printing, and/or reproducing the image of Artwork on a vinyl wrap or wraps may require that the image, or portions thereof, be cropped, resized, or otherwise altered in order to transfer the image of the original Artwork onto the Pole Sign and one or more traffic control boxes as a derivative work of the Artwork, or for any other purpose, in City's sole discretion. B. Delivery of Artwork; purpose. Artist shall allow City to temporarily take possession of the original Artwork for the purpose of creating a digital image of the Artwork, printing such image or portions thereof on the Vinyl Wrap, and installing the Vinyl Wrap as a derivative work on the Pole Sign and one or more traffic control boxes in Meridian, Idaho. City shall not provide insurance to cover loss, theft, or damage of original Artwork and/or of Artist's person, property, or interests. Insurance of original Artwork shall be in ARTWORK LICENSE AGREEMENT: COMMUNITY ART PROJECTS Page 1 ARTWORK LICENSE AGREEMENT: COMMUNITY ART PROJECTS Artist’s sole discretion and responsibility. Artist shall bear any and all risks of and actual loss, theft, and/or damage to the original Artwork. C. Copyright. Artist and City agree that the Vinyl Wrap shall constitute a derivative work of the Artwork with a separate copyright. Artist shall maintain any copyright in the original Artwork. City shall maintain the copyright of the derivative work and any product or component thereof, including the Vinyl Wrap created therefrom, which shall belong wholly to the City, and Artist shall not make any claim thereto. As to the derivative work: 1. Artist expressly waives any and all right, title, or interest in the images or products created using the derivative work. Artist understands that this waiver includes waivers of the exclusive rights of reproduction, adaptation, publication, and display. 2. Artist agrees to relinquish and waive any and all rights, title, and interest to the derivative work, images thereof, or images of any portion thereof, including, but not limited to, the rights afforded artists under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C. §§ 101 et seq. Artist understands and agrees that the right of attribution and integrity, as specifically set forth in 17 U.S.C. § 106A, are hereby expressly waived except as otherwise provided herein. To the extent that the provisions of this Agreement differ with the Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this Agreement will govern and any such differences in the rights and duties created thereunder are expressly waived. D. Artist is creator of Artwork. Artist warrants and represents that Artist is the sole creator of the Artwork; and that Artist is the lawful owner of all rights in the Artwork and the content depicted therein. E. Ownership. City shall own the digital image created from Artwork and any derivative work arising from a portion or product thereof, including the Vinyl Wrap created therefrom. The installation location(s) of the Vinyl Wrap created as derivative works from Artwork, if any, will be selected in the City’s sole discretion, and once installed, City or other duly authorized party may modify or remove, or allow modification or removal of same, in City’s sole discretion. Artist specifically waives the right to claim any remedy concerning the alteration of any image of Artwork or portion thereof for preparation of the derivative work, including the Vinyl Wrap created therefrom. City shall not be obligated by this Agreement to install any Vinyl Wrap featuring the digital image of Artwork or any portion thereof. F. Payment. City shall make total payment to Artist for services rendered pursuant to this Agreement in the amount of three hundred dollars ($300.00). This payment shall constitute full compensation from City to Artist for any and all services, costs, and expenses related to services performed under this Agreement. Artist shall be responsible for payment of any and all taxes due and owing for payment received under this Agreement. G. Photographs. Artist consents to City’s publication and/or use of any photographs or recordings of Artist, Artwork, derivative works created using Artwork, and/or the Vinyl Wrap for promotional purposes. II. TERMS AND CONDITIONS A. Acknowledgment. Artist acknowledges that activity undertaken in conjunction with this Agreement presents risks, some of which are unknown, and agrees to assume all such risks. B. Indemnification; waiver. Artist shall indemnify, save and hold harmless, release and forever discharge City and its agents and employees from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Artist or City in the course of any activity associated with this Agreement not caused by or arising out of the tortious conduct of City, regardless of the manner by which such claim may be brought. Page 2 Meridian City Council Meeting Agenda August 27, 2019 – Page 171 of 403 C. Relationship of Parties, Artist is an independent contractor and is not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Artist and City or between Artist and any official, agent, or employee of City. D. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. E. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. R Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. G. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. H. Advice of attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from its attorneys or the opportunity to seek such advice. I. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date first written above. ARTIST: r Q'/X Andrea Harris CITY OF -� aPSED AUGUST BY: Attest: 3OC i 'R i nC11 1:k on, City Clerk 010 ur IDIAN�- IOAHO SEAL ARTWORK LICENSE AGREEMENT: COMMDNTTY ART PROJECTS Page 3 ARTWORK LICENSE AGREEMENT: COMMUNITY ART PROJECTS Call for Artists: TRAFFIC BOX ART IMAGE REPOSITORY OVERVIEW: The Meridian Arts Commission (MAC) seeks proposals of two-dimensional artwork to be added to a repository of images portraying artwork available for reproduction on a vinyl wrap to be installed on a traffic box in Meridian. As funding becomes available, MAC and/or a sponsoring partner may select a piece of artwork represented in the repository to reproduce as a vinyl wrap. Artwork included in the repository may not be selected for a traffic box wrap. A $300 stipend shall be available for artists whose work is selected for reproduction as a vinyl wrap to be installed on a traffic box, following execution of, and pursuant to, a written agreement with the City of Meridian and scanning of the original artwork portrayed in the selected image by City or City’s selected vendor. ELIGIBILITY: The Traffic Box Art Image Repository is to include original artwork by artists who live or work in Idaho’s Treasure Valley, created using any medium, so long as it can be represented in a high-resolution digital image without loss of integrity or quality. No artwork will be included in the repository which does not meet the selection criteria. Artists whose work is selected for reproduction as a vinyl wrap will be required to enter into a written agreement with the City setting forth specific terms and conditions of inclusion. Each person may submit up to three (3) images for consideration; a maximum of one (1) images per person may be selected for inclusion in the repository. PROPOSAL REQUIREMENTS: An artist wishing to submit an image for inclusion in the digital repository must provide the following materials and information to MAC in order to be considered for inclusion in the digital repository: Completed, signed Traffic Box Art Image Repository Application & Acknowledgements form; One-page letter of intent, including biography of the artist, in .pdf format; and Up to three (3) digital images of original artwork proposed for inclusion in the digital repository, image file names must include artist’s last name and artwork title. E-mailed submissions may be sent to mac@meridiancity.org: documents must be .PDF and artwork images must be .JPG format. Hard copy materials (printed on 20 lb paper) may be submitted via U.S. Mail or in-person delivery, addressed to: Meridian Arts Commission Attn: Traffic Box Art Digital Repository Proposal 33 East Broadway Avenue Meridian ID 83642 DEADLINE: This call shall be open until 5:00 p.m. on Friday, May 19, 2017. SELECTION PROCESS: The selection of art for inclusion in the digital repository will be made by MAC. MAC will jury submissions at its regularly scheduled meetings, as they are received. MAC will notify selectees either by email or letter sent U.S. Mail. In evaluating eligible proposals, the following factors will be considered: Quality of work; Appropriateness of subject and concept for a public space; Consistency with City policy and community values; and Contribution to aesthetic and cultural atmosphere of the Meridian community. Artwork will be deemed inappropriate which portrays: content which violates copyright or other known legal ownership interest, profanity, obscenity, indecency, violence, pornography; discrimination on the basis of race, creed, color, age, religion, gender, sexual orientation, or nationality; defamation or personal attacks. CONTACT MAC: Questions regarding this Call for Artists may be sent via e-mail to mac@meridiancity.org. EXHIBIT A Page 4 Meridian City Council Meeting Agenda August 27, 2019 – Page 173 of 403 ARTWORK LICENSE AGREEMENT: COMMUNITY ART PROJECTS EXHIBIT B APPLICATION MATERIALS Page 5 Meridian City Council Meeting Agenda August 27, 2019 – Page 174 of 403 Application & Acknowledgments: TRAFFIC BOX ART DIGITAL REPOSITORY Applicant: E-mail address: Mailing address: Physical address: Applicant phone: Day: Cell: Image title(s): 1. 2. 3. I hereby acknowledge the following stipulations and agree that if one of the images listed above is selected for inclusion in the Traffic Box Art Digital Repository, such inclusion shall occur subject to these general terms and conditions, as well as subject to other specific terms and conditions that shall be set forth in a separate, written Acceptance Agreement between myself and the City of Meridian. I specifically acknowledge and agree that: A. All artwork submitted with this proposal for consideration for inclusion in the digital INITIAL repository is original work that I myself conceived and created in all respects. B. Before work represented in the digital repository may be installed as a vinyl traffic box wrap, INITIAL I will be required to enter into a written agreement with the City of Meridian establishing the specific terms and conditions of such installation. No entitlement will issue or attach prior to negotiation and execution of such agreement. C. Before work represented in the repository may be installed as a vinyl traffic box wrap, I will INITIAL be required to provide the original artwork from which the image was taken. If the original artwork is no longer in my possession, I will advise the Meridian Arts Commission so that the image may be removed from the digital repository as a potential option for installation as a vinyl wrap. D. Upon submission of artwork to the City of Meridian for consideration for inclusion in the INITIAL digital repository, such submission is a public record, subject to the Idaho Public Records Act. E. Artwork included in the digital repository may be removed from the repository, and/or the INITIAL repository may be deleted or discontinued, without notice to the artist. F. The City seeks to encourage artistic expression and public dialogue, but must simultaneously INITIAL ensure that persons of diverse ages and perspectives feel welcome and comfortable in public spaces. To this end, only artwork meeting the eligibility standards described in the Call for Artists shall be included in the digital repository. I acknowledge and understand, and submit my proposal subject to, each and all of these terms and conditions. Signature: ________________________________________ Date: ____________________________ Page 6 Meridian City Council Meeting Agenda August 27, 2019 – Page 175 of 403 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT EXHIBIT C R ESERVED PARKING Page 7 Meridian City Council Meeting Agenda August 27, 2019 – Page 176 of 403 ARTWORK LICENSE AGREEMENT: COMMUNITY ART PROJECTS 40 This ARTWORK LICENSE AGREEMENT: COMMUNITY ART PROJECTS ("Agreement") is made this 'ZTday of , 2019 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized undiPth e- of the State of Idaho ("City"), and Tena Rogers, an individual person ("Artist"). WHEREAS, the City desires that public art will be a component of the community, and to that end, the Meridian Arts Commission ("MAC") issued a Call for Artists attached hereto as Exhibit A, seeking proposals for the inclusion of artwork in the Traffic Box Art Image Repository, a repository of images portraying artwork available for production of vinyl wraps to be installed on traffic signal boxes in Meridian as derivative works, with permission from the property owner Ada County Highway District, as part of the Traffic Box Community Art Project ("Traffic Box Project"), as a benefit to the public; WHEREAS, Artist submitted a response to the Call for Artists, which response included the Application and Acknowledgments attached hereto as Exhibit B; WHEREAS, the Meridian Arts Commission reviewed the responses to the Call for Artists, recommended works appropriate for inclusion in the Traffic Box Art Image Repository based on their respectively submitted proposals, including the piece of art entitled Splash Pad, depicted in Exhibit C hereto ("Artwork") submitted by Artist, and Meridian City Council accepted such recommendation; WHEREAS, City wishes to utilize the Artwork to enhance a pole sign ("Pole Sign") on property leased by the City at 614 N. Market Street, Meridian, Idaho, as part of a community beautification project ("Pole Sign Project"); WHEREAS, Artist wishes to participate in Pole Sign Project and Traffic Box Project by allowing the Artwork to be scanned and formatted in order to depict a derivative work of the Artwork on a vinyl wrap installation on the Pole Sign and one or more traffic control boxes, subject to the following terms and conditions; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, the Parties agree as follows: I. SCOPE. A. License; alterations. Artist grants to City an irrevocable license to digitally and/or photographically produce a derivative work from the image of the original Artwork, print such image or portion(s) thereof on one or more vinyl wraps ("Vinyl Wrap"), install the Vinyl Wrap as a derivative work on the Pole Sign and one or more traffic control boxes in Meridian, Idaho, and authorize third parties to do the same. Artist acknowledges and agrees that the process of photographing, digitizing, printing, and/or reproducing the image of Artwork on a vinyl wrap or wraps may require that the image, or portions thereof, be cropped, resized, or otherwise altered in order to transfer the image of the original Artwork onto the Pole Sign and one or more traffic control boxes as a derivative work of the Artwork, or for any other purpose, in City's sole discretion. B. Delivery of Artwork; purpose. Artist shall allow City to temporarily take possession of the original Artwork for the purpose of creating a digital image of the Artwork, printing such image or portions thereof on the Vinyl Wrap, and installing the Vinyl Wrap as a derivative work on the Pole Sign and one or more traffic control boxes in Meridian, Idaho. City shall not provide insurance to cover loss, theft, or damage of original Artwork and/or of Artist's person, property, or interests. Insurance of original Artwork shall be in Artist's sole discretion and responsibility. Artist shall bear any and all risks of and actual loss, theft, and/or damage to the original Artwork. C. Copyright. Artist and City agree that the Vinyl Wrap shall constitute a derivative work of the Artwork with a separate copyright. Artist shall maintain any copyright in the original Artwork. City shall maintain the copyright ARTWORK LICENSE AGREEMENT: COMMUNITY ART PROJECTS Page 1 ARTWORK LICENSE AGREEMENT: COMMUNITY ART PROJECTS of the derivative work and any product or component thereof, including the Vinyl Wrap created therefrom, which shall belong wholly to the City, and Artist shall not make any claim thereto. As to the derivative work: 1. Artist expressly waives any and all right, title, or interest in the images or products created using the derivative work. Artist understands that this waiver includes waivers of the exclusive rights of reproduction, adaptation, publication, and display. 2. Artist agrees to relinquish and waive any and all rights, title, and interest to the derivative work, images thereof, or images of any portion thereof, including, but not limited to, the rights afforded artists under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C. §§ 101 et seq. Artist understands and agrees that the right of attribution and integrity, as specifically set forth in 17 U.S.C. § 106A, are hereby expressly waived except as otherwise provided herein. To the extent that the provisions of this Agreement differ with the Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this Agreement will govern and any such differences in the rights and duties created thereunder are expressly waived. D. Artist is creator of Artwork. Artist warrants and represents that Artist is the sole creator of the Artwork; and that Artist is the lawful owner of all rights in the Artwork and the content depicted therein. E. Ownership. City shall own the digital image created from Artwork and any derivative work arising from a portion or product thereof, including the Vinyl Wrap created therefrom. The installation location(s) of the Vinyl Wrap created as derivative works from Artwork, if any, will be selected in the City’s sole discretion, and once installed, City or other duly authorized party may modify or remove, or allow modification or removal of same, in City’s sole discretion. Artist specifically waives the right to claim any remedy concerning the alteration of any image of Artwork or portion thereof for preparation of the derivative work, including the Vinyl Wrap created therefrom. City shall not be obligated by this Agreement to install any Vinyl Wrap featuring the digital image of Artwork or any portion thereof. F. Payment. City shall make total payment to Artist for services rendered pursuant to this Agreement in the amount of three hundred dollars ($300.00). This payment shall constitute full compensation from City to Artist for any and all services, costs, and expenses related to services performed under this Agreement. Artist shall be responsible for payment of any and all taxes due and owing for payment received under this Agreement. G. Photographs. Artist consents to City’s publication and/or use of any photographs or recordings of Artist, Artwork, derivative works created using Artwork, and/or the Vinyl Wrap for promotional purposes. II. TERMS AND CONDITIONS A. Acknowledgment. Artist acknowledges that activity undertaken in conjunction with this Agreement presents risks, some of which are unknown, and agrees to assume all such risks. B. Indemnification; waiver. Artist shall indemnify, save and hold harmless, release and forever discharge City and its agents and employees from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Artist or City in the course of any activity associated with this Agreement not caused by or arising out of the tortious conduct of City, regardless of the manner by which such claim may be brought. C. Relationship of Parties. Artist is an independent contractor and is not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Artist and City or between Artist and any official, agent, or employee of City. D. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, Page 2 Meridian City Council Meeting Agenda August 27, 2019 – Page 178 of 403 whether oral or written. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. E. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. F. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. G. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. H. Advice of attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from its attorneys or the opportunity to seek such advice. I. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date first written above. ARTIST: Tena Rogers CITY OF / PQ�RpTED AUG&s BY: Attest: (� SOG C�lln� ( s Jon 4cit Clerk yo w 4 g°tiler}}- E IDIAN*.- -d IDAHO SEAL ARTWORK UCENSE AGREEMENT: CoMMUNiTYART PRo7ECTs Page 3 ARTWORK LICENSE AGREEMENT: COMMUNITY ART PROJECTS Call for Artists: TRAFFIC BOX ART IMAGE REPOSITORY OVERVIEW: The Meridian Arts Commission (MAC) seeks proposals of two-dimensional artwork to be added to a repository of images portraying artwork available for reproduction on a vinyl wrap to be installed on a traffic box in Meridian. As funding becomes available, MAC and/or a sponsoring partner may select a piece of artwork represented in the repository to reproduce as a vinyl wrap. Artwork included in the repository may not be selected for a traffic box wrap. A $300 stipend shall be available for artists whose work is selected for reproduction as a vinyl wrap to be installed on a traffic box, following execution of, and pursuant to, a written agreement with the City of Meridian and scanning of the original artwork portrayed in the selected image by City or City’s selected vendor. ELIGIBILITY: This project is open to applicants regardless of race, gender, gender identity, sexual orientation, religion, nationality, or disability. The Traffic Box Art Image Repository is to include original artwork by artists who live or work in Idaho’s Treasure Valley, created using any medium, so long as it can be represented in a high-resolution digital image without loss of integrity or quality. No artwork will be included in the repository which does not meet the selection criteria. Artists whose work is selected for reproduction as a vinyl wrap will be required to enter into a written agreement with the City setting forth specific terms and conditions of inclusion. Each person may submit up to three (3) images for consideration; a maximum of two (2) images per person may be selected for inclusion in the repository. Incomplete or late submissions will be deemed ineligible and will not be considered. PROPOSAL REQUIREMENTS: An artist wishing to submit an image for inclusion in the digital repository must provide the following materials and information to MAC in order to be considered for inclusion in the digital repository: Completed, signed Traffic Box Art Image Repository Application & Acknowledgements form; Descriptions of artwork submitted (which may be used on the online Digital Public Art Map and/or in posted descriptions of completed boxes), approx. 2-3 sentences per artwork, in .pdf format; Biography of the artist (or artist statement), must fit on one-page, in .pdf format; and Up to three (3) digital images of original artwork proposed for inclusion in the digital repository, image file names must include artist’s last name and artwork title. E-mailed submissions may be sent to mac@meridiancity.org: documents must be .PDF and artwork images must be .JPG format. Hard copy materials (printed on 20 lb paper) may be submitted via U.S. Mail or in- person delivery, addressed to: Meridian Arts Commission, 33 East Broadway Avenue, Meridian ID 83642 DEADLINE: This call shall be open until 5:00 p.m. on Friday, April 12, 2019. SELECTION PROCESS: The selection of art for inclusion in the digital repository will be made by MAC. MAC will jury submissions at its regularly scheduled meetings, as they are received. MAC will notify selectees either by email or letter sent U.S. Mail. In evaluating eligible proposals, the following factors will be considered: Quality of work; Appropriateness of subject and concept for a public space; Consistency with City policy and community values; and Contribution to aesthetic and cultural atmosphere of the Meridian community. Artwork will be deemed inappropriate which portrays: content which violates copyright or other known legal ownership interest, profanity, obscenity, indecency, violence, pornography; discrimination on the basis of race, creed, color, age, religion, gender, sexual orientation, or nationality; defamation or personal attacks. CONTACT MAC: Questions regarding this Call for Artists may be sent via e-mail to mac@meridiancity.org. EXHIBIT A Page 4 Meridian City Council Meeting Agenda August 27, 2019 – Page 180 of 403 ARTWORK LICENSE AGREEMENT: COMMUNITY ART PROJECTS EXHIBIT B APPLICATION MATERIALS Page 5 Meridian City Council Meeting Agenda August 27, 2019 – Page 181 of 403 Page 6 Meridian City Council Meeting Agenda August 27, 2019 – Page 182 of 403 Biography of Tena Rogers Born in Idaho and raised in the Treasure Valley, Tena has always loved the beauty and scenic grandeur of Idaho. Art has been a part of her life since childhood. She was continuously coloring and drawing everything around her. She loves to explore color and designs! Several mediums have fascinated her over the years. Some favorites are watercolor and charcoal. Tena likes to teach others, especially children, to help broaden the world around them. 1. Red Pansies- A beautiful example of Idaho’s flowers and color done in watercolor! A great reminder of gardens and the heroism of those who have served our country. 2. Brilliant Fish- Rich, colorful, and vibrant fish! A wonderful use of watercolor to display the beauty of fish. 3. Splash Pad- 18 month old, “Jack, Jack” enjoying a wonderful day on the splash pad. Standing in water, trying to catch the bubbles, makes for a beautiful day of fun! Watercolors full of vivid color! Page 7 Meridian City Council Meeting Agenda August 27, 2019 – Page 183 of 403 ARTWORK LICENSE AGREEMENT: TRAFFIC BOX COMMUNITY ART PROJECT EXHIBIT C SPLASH PAD Page 8 Meridian City Council Meeting Agenda August 27, 2019 – Page 184 of 403 CE IDIAIZ?- J CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 3 L Item Title: Professional Services Agreement For Meridian Art Week Not -to -Exceed $500 1. Lisa Johnson, Musical Talent - $200 2. Hanover Parr Entertainment, Movie Screening - $300 Meeting Notes: 97W I TEM SHEET C ouncil Agenda I tem - 3.L . Presenter: Hillary B lackstone Estimated Time for P resentation: 0 Title of I tem - Professional Services Agreement for M eridian Art Week Not-to-E xceed $500 L isa J ohnson will be playing music during the chalk art competition on Saturday. AT TAC HM E NT S: Description Type Upload D ate P S A - J ohnson A greements / C ontracts 8/22/2019 P S A - B S T T R A greements / C ontracts 8/22/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 185 of 403 PROFESSIONAL SERVICES AGREEMENT FOR MUSICAL TALENT FOR MERIDIAN ART WEEK This PROFESSIONAL SERVICES AGREEMENT FOR MUSICAL TALENT FOR MERIDIAN ART WEEK ("Agreement") is made this Q_'1-0 day of Aru I 15f , 2019 ("Effective Date"), by and between the City of Meridian, a municipal corpo • ion organized under the laws of the State of Idaho ("City") and Lisa Johnson, an individual person, ("Artist") (collectively, "Parties"). WHEREAS, the City desires that the Meridian City Hall Plaza serve as a place where members of the community can gather to enjoy downtown Meridian and to take part in the arts, and to that end, the Meridian Arts Commission is presenting Meridian Art Week, a celebration of the arts in Meridian; and WHEREAS, the Parties mutually desire to present live music, as part of Meridian Art Week; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. SCOPE OF SERVICES. A. Performance. Artist shall perform live music for the public from 11:30 a.m. to at least 1:00 p.m. on Saturday, September 7, 2019, in the outdoor plaza on the south side of Generations Plaza, 804 N Main Ave., Meridian, Idaho ("Venue"), with two fifteen -minute breaks during this time. In case of inclement weather or other conditions, the Venue may be moved to an indoor location to be determined and agreed upon separately by the Parties. B. Sound system; set up and sound checks. Artist shall provide, set up, and operate any and all sound systems and equipment necessary to electronically amplify music and spoken announcements. Artist may set up sound systems and/or related equipment at 11:00 a.m. on September 7, 2019, and may rehearse and/or perform sound checks at that time. All set-up, rehearsal, and/or sound checks shall be completed by 11:30 a.m. C. Risers. If Artist elects to use risers for the performance, Artist shall provide and set up such risers, and shall utilize such materials necessary to protect City facilities from any and all damage therefrom. II. COMPENSATION. A. Total amount. City shall make total payment to Artist for services rendered pursuant to this Agreement in the amount of two hundred dollars ($200.00). This payment shall constitute full compensation from City to Artist for any and all services, costs, and expenses related to services performed under this Agreement. Artist shall be responsible for payment of any and all taxes due and owing for payment received under this Agreement. B. Cancellation of event. If the Artist is present and prepared to perform at the time, date, and place, PROFESSIONAL SERVICES AGREEMENT — LISA JOHNSON, MERIDIAN ART WEEK PAGE I of 5 PROFESSIONAL SERVICES AGREEMENT – LISA JOHNSON, MERIDIAN ART WEEK PAGE 2 of 5 and in accordance with the terms set forth herein, City shall pay Artist in the amount set forth herein, even if the event is cancelled due to unforeseen events not caused by Artist. Any decision regarding whether to cancel the performance shall be made no earlier than 3:00 p.m. on September 6, 2019. C. Method of payment. By September 9, 2019, Artist shall provide City with a completed W-9 form. City shall pay Artist via check within thirty (30) days of performance. Payment of all taxes and other assessments on such sums shall be the sole responsibility of Artist. III. VENUE A. Meridian City Hall Plaza. City shall provide the Venue for the performance. The Venue is an outdoor, open, public venue. Artist shall be solely responsible for any and all measures necessary to protect equipment, instruments, and the Artist from damage due to weather and other conditions that do or may exist. B. Public venue. Artist acknowledges that the Venue is a public place and that all members of the public shall be invited to attend. To this end, the Artist shall perform such material and in such a manner as shall be appropriate for all ages, values, and sensibilities. The Artists’ performance and attire shall not include language, attire, and/or behavior that is profane, sexual, violent, or discriminatory. C. City policy applies. Artist shall comply with all City policies and codes applicable to use of City property and facilities, including, but not limited to, policies of the Meridian Parks and Recreation Department, which requirements shall be reasonable and for the purpose of protecting City facilities and property. D. Photography and recording. City shall be authorized to photograph, record, video tape, reproduce, transmit, or disseminate, in or from the Venue, the performance solely for educational and public information purposes. City shall not be responsible for the actions of persons who are not under its employment or control. E. Merchandising. Artist shall be authorized to sell albums and/or merchandising material at the performance, and may retain the proceeds of such sales. City respectfully requests that twenty percent (20%) of any proceeds from merchandise sold at the Meridian Art Week event be voluntarily donated to the Meridian Arts Commission. Artist shall be responsible for paying all sales and other taxes due and owing on the proceeds from merchandise sold. IV. TERMS AND CONDITIONS A. Time of the essence. Artist acknowledges that services provided under this Agreement shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. Meridian City Council Meeting Agenda August 27, 2019 – Page 187 of 403 PROFESSIONAL SERVICES AGREEMENT – LISA JOHNSON, MERIDIAN ART WEEK PAGE 3 of 5 B. Promotion of event. City shall promote the performance in community promotional materials and avenues, including the City newsletter, City website, and local media and event calendars. Artist may undertake additional promotional activities at his own expense and effort, subject only to the limitations set forth herein. City hereby conveys to Artist permission to use City’s name in all forms and media and in all manners, without violation of City’s respective rights of privacy or any other rights City may possess in connection with its role in the production of Meridian Art Week, except that City’s logo may not be used in any manner whatsoever without the express, written consent of the Mayor’s Chief of Staff. To the extent practicable, Artist shall be given the opportunity to review, for purposes of accuracy, and approve all promotional materials in advance of their publication, broadcast or dissemination. The Artist shall be listed as “Samuel Henry” in all promotional materials that are created by City or within the City’s control. C. Subcontracting or assignment of obligations. Artist shall not subcontract or assign any of the obligations under this Agreement related to or that may relate to the Artist’s talent or expertise. Artist may subcontract or assign obligations that do not require the Artist’s artistic talent or expertise, including, but not limited to, such obligations as transport and set-up of special equipment and/or instruments. Any subcontractor or assignee shall be bound by all the terms and conditions of this Agreement. D. Non-waiver of breach. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. E. Indemnification. Artist shall, and hereby does, indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all losses, claims, and judgments for damages or injury to persons or property, and from any and all losses and expenses caused or incurred by Artist, and/or Artist’s assistants, servants, agents, employees, guests, and/or business invitees, in connection with this Agreement or activities related thereto. Artist acknowledges that provision of the services described hereunder presents risks, some of which are unknown, and agrees to assume all such known or unknown risks. F. Waiver. Except as to rights held under the terms of this Agreement, Artist shall, and hereby does, waive any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident the performance of this Agreement, whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of concurrent or sole negligence of City or its officers, agents or employees. G. Relationship of Parties. Artist is an independent contractor and is not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Artist and City or any official, agent, or employee of City. Artist shall retain the right to perform services for others during the term of this Agreement. H. Compliance with law. Throughout the course of this Agreement, Artist shall comply with any and all applicable federal, state, and local laws. Meridian City Council Meeting Agenda August 27, 2019 – Page 188 of 403 PROFESSIONAL SERVICES AGREEMENT – LISA JOHNSON, MERIDIAN ART WEEK PAGE 4 of 5 I. Non-Discrimination. Throughout the course of this Agreement, Artist shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory handicap. J. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. K. Costs and attorneys’ fees. If either party brings any action or proceedings to enforce, protect or establish any right or remedy under the terms and conditions of this Agreement, the prevailing party shall be entitled to recover reasonable costs and attorneys’ fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded. L. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. M. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. N. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. O. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. P. Notice. Any and all notice required to be provided by either of the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail, addressed as follows: City: Artist: City Clerk Lisa Johnson City of Meridian 705 Pringle Rd. 33 E. Broadway Avenue Weiser, ID 83672 Meridian, Idaho 83642 Either party may change its address for the purpose of this section by giving written notice of such change in the manner herein provided. Q. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. Meridian City Council Meeting Agenda August 27, 2019 – Page 189 of 403 i IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. ARTIST: Tammy de Weerd, Mayor Attest: Chris Johnson, City Cleric PROFESSIONAL SERVICES AGREEMENT Jr LISA JOHNSON, MERIDIAN ART WEEK PAGE 5 of 5 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. ARTIST: Lisa Johnson CITY OF MERIDIAN: - SOS , court 1 Pre&aer* Attest: on, Cit3 Terk -uT\ � p �•o CAVI ECil \IDIAN�-- SEAL 4 PROFESSIONAL SERVICES AGREEMENT — LISA JOHNSON, MERIDIAN ART WEEK PAGE 5 of 5 PROFESSIONAL SERVICES AGREEMENT AND PUBLIC PERFORMANCE LICENSE FOR MOVIE SCREENING FOR MERIDIAN ART WEEK This PROFESSIONAL SERVICES AGREEMENT AND PUBLIC PERFORMANCE LICENSE FOR MOVIE SCREENING FOR MERIDIAN ART WEEK ("Agreement") is made this day of , 2019 ("Effective Date"), by and between the City of Meridian, a municipal corporat' organized under the laws of the State of Idaho ("City") and Hanover Park Entertainment LLC, a limited liability company, ("Producer") (collectively, "Parties"). WHEREAS, the City desires that the Meridian City Hall Plaza serve as a place where members of the community can gather to enjoy downtown Meridian and to take part in the arts, and to that end, the Meridian Arts Commission is presenting Meridian Art Week, a celebration of the arts in Meridian; and WHEREAS, the Parties mutually desire to present Best Small Town Throwdown Rodeo, a film locally written, produced, and directed, as described in Exhibit A ("Film"), as part of Meridian Art Week; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. SCOPE OF SERVICES. A. Performance. Producer shall screen the Film for the public at 7:00 p.m., on Friday, September 6, 2019, in Meridian City Hall, 33 E. Broadway Ave., Meridian, Idaho ("Venue"). Producer shall introduce the film prior to screening. B. Performance license conveyed. Producer owns the copyright to Film, and hereby conveys to City, a public performance license for the screening of Film as set forth in this Agreement. JEEK11 II. COMPENSATION. A. Total amount. City shall make total payment to Producer for services rendered pursuant to this Agreement in the amount of three hundred dollars ($300.00). This payment shall constitute full compensation from City to Producer for any and all services, costs, and expenses related to services performed under this Agreement. Producer shall be responsible for payment of any and all taxes due and owing for payment received under this Agreement. B. Cancellation of event. If the Producer is present and prepared to show the Film at the time, date, and place, and in accordance with the terms set forth herein, City shall pay Producer in the amount set forth herein, even if the event is cancelled due to unforeseen events not caused by Producer. Any decision regarding whether to cancel the performance shall be made no earlier than 4:00 p.m. on September 6, 2019. C. Method of payment. By September 9, 2019, Producer shall provide City with a completed W-9 form. City shall pay Producer via check within thirty (3 0) days of performance. Payment of all taxes and other assessments on such sums shall be the sole responsibility of Producer. III. VENUE PROFESSIONAL SERVICES AGREEMENT—FILM SCREENING, MERIDIAN ART WEEK PAGE 1 of 4 PROFESSIONAL SERVICES AGREEMENT – FILM SCREENING, MERIDIAN ART WEEK PAGE 2 of 4 A. Meridian City Hall. City shall provide the Venue for the Film screening. The Venue is an open, public venue. Producer accepts the Venue as-is, and shall be solely responsible for any and all measures necessary to protect Producer’s equipment from damage or theft. B. Public venue. Producer acknowledges that the Venue is a public place and that all members of the public shall be invited to attend. To this end, the Producer shall perform such material and in such a manner as shall be appropriate for all ages, values, and sensibilities. The Producers’ performance and attire shall not include language, attire, and/or behavior that is profane, sexual, violent, or discriminatory. C. City policy applies. Producer shall comply with all City policies and codes applicable to use of City property and facilities. D. Photography and recording. City shall be authorized to photograph, reproduce, transmit, or disseminate, in or from the Venue, the Film screening event, solely for educational and public information purposes. City shall not be responsible for the actions of persons who are not under its employment or control. E. Merchandising. Producer shall be authorized to sell copies of Film and/or merchandising material at the performance, and may retain the proceeds of such sales. City respectfully requests that twenty percent (20%) of any proceeds from merchandise sold at the Meridian Art Week event be voluntarily donated to the Meridian Arts Commission. Producer shall be responsible for paying all sales and other taxes due and owing on the proceeds from merchandise sold. IV. TERMS AND CONDITIONS A. Time of the essence. Producer acknowledges that services provided under this Agreement shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. B. Promotion of event. City shall promote the performance in community promotional materials and avenues, including the City newsletter, City website, and local media and event calendars. Producer may undertake additional promotional activities at his own expense and effort, subject only to the limitations set forth herein. City hereby conveys to Producer permission to use City’s name in all forms and media and in all manners, without violation of City’s respective rights of privacy or any other rights City may possess in connection with its role in the production of Meridian Art Week, except that City’s logo may not be used in any manner whatsoever without the express, written consent of the Mayor’s Chief of Staff. To the extent practicable, Producer shall be given the opportunity to review, for purposes of accuracy, and approve all promotional materials in advance of their publication, broadcast or dissemination. C. Subcontracting or assignment of obligations. Producer shall not subcontract or assign any of the obligations under this Agreement related to or that may relate to the Producer’s talent or expertise. Producer may subcontract or assign obligations that do not require the Producer’s talent or expertise, including, but not limited to, such obligations as transport and set-up of special equipment and/or instruments. Any subcontractor or assignee shall be bound by all the terms and conditions of this Agreement. Meridian City Council Meeting Agenda August 27, 2019 – Page 192 of 403 PROFESSIONAL SERVICES AGREEMENT – FILM SCREENING, MERIDIAN ART WEEK PAGE 3 of 4 D. Non-waiver of breach. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. E. Indemnification. Producer shall, and hereby does, indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all losses, claims, and judgments for damages or injury to persons or property, and from any and all losses and expenses caused or incurred by Producer, and/or Producer’s assistants, servants, agents, employees, guests, and/or business invitees, in connection with this Agreement or activities related thereto. Producer acknowledges that provision of the services described hereunder presents risks, some of which are unknown, and agrees to assume all such known or unknown risks. F. Waiver. Except as to rights held under the terms of this Agreement, Producer shall, and hereby does, waive any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident the performance of this Agreement, whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of concurrent or sole negligence of City or its officers, agents or employees. G. Relationship of Parties. Producer is an independent contractor and is not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Producer and City or any official, agent, or employee of City. Producer shall retain the right to perform services for others during the term of this Agreement. H. Compliance with law. Throughout the course of this Agreement, Producer shall comply with any and all applicable federal, state, and local laws. I. Non-Discrimination. Throughout the course of this Agreement, Producer shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory handicap. J. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. K. Costs and attorneys’ fees. If either party brings any action or proceedings to enforce, protect or establish any right or remedy under the terms and conditions of this Agreement, the prevailing party shall be entitled to recover reasonable costs and attorneys’ fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded. L. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. Meridian City Council Meeting Agenda August 27, 2019 – Page 193 of 403 PROFESSIONAL SERVICES AGREEMENT – FILM SCREENING, MERIDIAN ART WEEK PAGE 4 of 4 M. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. N. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. O. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. P. Notice. Any and all notice required to be provided by either of the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail, addressed as follows: City: Producer: City Clerk Hanover Park Entertainment LLC City of Meridian Attn: Kellie Allred 33 E. Broadway Avenue 1420 West Powder Court Meridian, Idaho 83642 Eagle ID 83616 Either party may change its address for the purpose of this section by giving written notice of such change in the manner herein provided. Q. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. PRODUCER: __________________________________ Kellie Allred Governor, Hanover Park Entertainment LLC CITY OF MERIDIAN: BY: __________________________________ Attest: __________________________________ Tammy de Weerd, Mayor Chris Johnson, City Clerk **************Producer 9/3/2019 M. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. N. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. O. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. P. Notice. Any and all notice required to be provided by either of the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail, addressed as follows: ciw- Producer: City Clerk Hanover Park Entertainment LLC City of Meridian Attn: Kellie Allred 33 E. Broadway Avenue 1420 West Powder Court Meridian, Idaho 83642 Eagle ID 83616 Either party may change its address for the purpose of this section by giving written notice of such change in the manner herein provided. Q. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. PRODUCER: Kellie Allred Governor, Hanover Park Entertainment LLC CITY Attest: PROFESSIONAL SERVICES AGREEMENT —FILM SCREENING, MERIDIAN ART WEEK PAGE 4 of 4 CrE IDIANIZ?- CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 3 M Item Title: Resolution 19-2162 A Resolution to Amend The City Of Meridian's Citywide Records Retention Schedule Meeting Notes: c✓ I TEM SHEET C ouncil Agenda I tem - 3.M. Presenter: Estimated Time for P resentation: 0 Title of I tem - Resolution 19-2162: A Resolution To Amend T he C ity Of M eridian’s Citywide Records Retention S chedule; And P roviding An E ffective D ate. AT TAC HM E NT S: Description Type Upload D ate Resolution R esolution 8/26/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 195 of 403 CITY OF MERIDIAN RESOLUTION NO. 19-2162 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION TO AMEND THE CITY OF MERIDIAN'S CITYWIDE RECORDS RETENTION SCHEDULE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on August 21, 2018 the Mayor and City Council adopted and approved Resolution 18-2093 which updated the Citywide Records Retention Schedule; and WHEREAS, it is recognized that from time to time it will be necessary to update the Citywide Records Retention Schedule for proper management of city records; WHEREAS, the City of Meridian now wishes to amend the Citywide Records Retention Schedule; and WHEREAS, an update to the current Citywide Records Retention Schedule has been completed and the amended Schedule is attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the City Council of the City of Meridian hereby adopts the 2019 Citywide Records Retention Schedule attached hereto as Exhibit A. Section 2. That the City Clerk is hereby authorized to implement the 2019 Citywide Records Retention Schedule adopted by this Resolution. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho this 2']4day of August, 2019. APPROVED by the Mayor of the City of Meridian, Idaho, thisD 441dayof August, 2019. on Toe' C DiVICAA t �enr ATTEST: aQo�PjEo auc�ST' i% v o � = n r+ City or w Clerk t— IDAHO SEAL CITY OF MERIDIAN 2019 RECORDs RETENTION SCHEDULE PAGE 1 OF 2 CITY OF MERIDIAN 2019 RECORDS RETENTION SCHEDULE PAGE 2 OF 2 EXHIBIT A 2019 RECORDS RETENTION SCHEDULE Meridian City Council Meeting Agenda August 27, 2019 – Page 197 of 403 Approved August 27, 2019 by Resolution No. 19-2162 2019 RECORDS RETENTION SCHEDULE Meridian City Council Meeting Agenda August 27, 2019 – Page 198 of 403 2 | P a g e TABLE OF CONTENTS Introduction ………………………………………………………………………….. Page 3 Frequently Asked Questions …………………………………………………………. Page 5 City Attorney’s Office ……………………………………………………………….. Page 7 City Clerk’s Office …………………………………………………………………… Page 10 Commissions, Committees, Boards …………………………………………………... Page 15 Community Development …………………………………………………………….. Page 16 Finance Department …………………………………………………………………... Page 27 Fire Department ……………………………………………………………………..... Page 37 Human Resources Department ……………………………………………………….. Page 41 Information Technology Department ………………………………………………… Page 49 Mayor’s Office ……………………………………………………………………….. Page 52 Parks and Recreation Department ……………………………………………………. Page 56 Police Department ……………………………………………………………………. Page 64 Public Works Department ……………………………………………………………. Page 74 Appendix A: Idaho Statute Title 50, Chapter 9, Section 50-907 ….………………… Page 90 Meridian City Council Meeting Agenda August 27, 2019 – Page 199 of 403 3 | P a g e INTRODUCTION Management of public records is a vital function of every city, and understanding the basic principles of records management is essential for every city official and staff member. In basic terms, the definition of a public record, as established by Idaho law, is any recorded information that relates to the business of city government. Public records can be on any medium – paper documents, books, maps, pictures, audio/visual recordings, microfilm or microfiche, as well as digital or electronic documents, including computer files and email. THE CITY CLERK ’S ROLE Idaho Code section 50-908 outlines the role and responsibilities of the City Clerk as municipal records manager. That law directs the City Clerk to: ensure the orderly and efficient management, retention, and destruction of city records in compliance with state and federal laws and city ordinances, resolutions and policies; identify and care for historical records; and coordinate the transfer of permanent records to the Idaho State Historical Society's (“ISHS’s”) permanent records repository. All city employees and elected officials have responsibilities with regard to city records. Idaho Code section 50-908 establishes those responsibilities. Employees and officials must protect the records in their custody; cooperate with the City Clerk to efficiently manage records and preserve records of enduring value; and pass on to their successors records necessary for the continuing conduct of city business. All city records are property of the city, and no city official, elected, appointed or staff, may assert any personal or property right to such records, even where he or she may have developed or compiled them. The unauthorized destruction or removal of city records is prohibited by law. CLASSIFICATION AND RETENTION OF MUNICIPAL RECORDS Idaho Code section 50-907(5) requires every city in Idaho to adopt a records retention schedule, listing the types of city records retained by the city and the retention period for each type of record. As of July 1, 2016, Idaho Code section 50-907(1)-(4) classifies municipal records into four separate categories (permanent, semipermanent, temporary, and historical). Each of the four classifications either list specific record types or provides a description for what constitutes records fitting that classification. The statute allows for cities to designate additional records for each classification as deemed appropriate by the City Council. Cities may assign records to a fifth category designated as transitory. Permanent and historical records may not be destroyed, but must be retained by the city in perpetuity, or transferred to the ISHS’s permanent records repository for permanent retention upon resolution of the City Council according to the procedures established in section 50-907, Idaho Code. Semipermanent records shall be retained for not less than five Meridian City Council Meeting Agenda August 27, 2019 – Page 200 of 403 4 | P a g e (5) years after the date of issuance or completion of the matter contained within the record. Temporary records are to be retained for not less than two (2) years. After the expiration of the designated retention period for semipermanent and temporary records, the destruction of those records may be destroyed only by resolution of the City Council, upon advice of the City Attorney, and in coordination with the City Clerk according to the procedures established in section 50-907, Idaho Code. Transitory records may be destroyed upon expiration of the designated retention period according to the procedure established by the department. FINAL DISPOSITION OF RECORDS As set forth above, permanent and historical records are never destroyed – they are retained in perpetuity by the city or transferred to the ISHS by resolution of City Council. Semipermanent and temporary records may only be destroyed by resolution of City Council. The process for destruction of all nonpermanent records typically begins once the records have reached their minimum retention period, but there are some important exceptions, where circumstances dictate that records must be kept longer:  Records related to pending criminal or civil cases;  Records that are the subject of a pending public records request; and  Records needed for any pending audit or investigation. The departments, the City Clerk, and the City Attorney’s Office work closely together to resolve retention questions and to accomplish final disposition of records according to the process set forth in section 50-907, Idaho Code. The first step in the official record destruction process is that the City Clerk obtains approval for the destruction of the records from the City Attorney’s Office. If appropriate, the City Attorney’s Office prepares a resolution and submits it to City Council for approval to destroy the records. Depending on the records to be destroyed, the City Clerk may be required to notify the ISHS at least thirty (30) days prior to destruction. When all of the steps are complete, the City Clerk notifies the department that it may destroy the designated records. The department destroys the records within thirty (30) days of notification and returns proof of destruction to the City Clerk. In addition to the above information, the following FAQ on classification and retention of municipal records is designed to summarize the changes to Idaho Code section 50-907 that became effective on July 1, 2016 and provide quick answers to often-asked questions. The statute in its entirety is included in Appendix A. Meridian City Council Meeting Agenda August 27, 2019 – Page 201 of 403 5 | P a g e FAQ: CLASSIFICATION AND RETENTION OF MUNICIPAL RECORDS PER IDAHO CODE SECTION 50-907 AS OF JULY 1, 2016: 1. What are the four (4) statutory record classifications? The four (4) classifications are permanent, historical, semipermanent, and temporary. For complete information regarding the retention period and list of specific record types for each category, go to Appendix A at the end of this Schedule where the statute is set forth in its entirety. 2. How are historical records described? Historical records shall consist of records which, due to age or cultural significance, are themselves artifacts of historical value. Historical records have enduring value based on the administrative, legal, fiscal, evidential or historical information they contain. Historical records shall be retained by the city in perpetuity or may be transferred to the ISHS’s permanent records repository pursuant to subsections 8 and 9 of section 67-4126, Idaho Code, upon resolution of the City Council. 3. Does the City allow for a fifth (5 th ) record category? Yes, the 5 th available record category is called “Transitory” and the retention period is less than two (2) years. Transitory records do not need a resolution to destroy them. However, they should be destroyed according to department policy. 4. Can the City reproduce, retain and manage records in a photographic, digital or other nonpaper medium? Yes, see Idaho Code section 50-907(6) for the necessary form and medium requirements to comply with the statute. 5. Is a reproduced record deemed an original public record for all purposes? Yes, provided it is retained by the city in any form and medium permitted by Idaho Code section 50-907(6). 6. When can a semipermanent or temporary paper original be summarily disposed of or returned to sender? A semipermanent or temporary paper original can be summarily disposed of or returned to sender once it has been retained in an appropriate nonpaper medium. 7. Can a permanent paper original be summarily disposed of or returned to sender like semipermanent and temporary records once it has been reproduced in a nonpaper medium? Yes, once a permanent paper original is converted, it may be treated like a copy and destroyed provided the following steps are followed: a. Prior to destruction of original paper documents, the City Clerk shall provide written notice, either by email or mail, including a detailed list of the documents proposed for destruction to the ISHS. b. The ISHS has 30 days after receipt of the City Clerk’s notice to review the list and respond in writing, either by email or mail, to the City Clerk identifying any documents that will be requested to be transferred from the city to the ISHS for retention in the permanent records repository. c. Any documents that will not be transferred may be destroyed. Meridian City Council Meeting Agenda August 27, 2019 – Page 202 of 403 6 | P a g e d. If the City Clerk has not heard back from the ISHS within thirty (30) days after the ISHS received notice from the City Clerk, then the records may be destroyed. 8. What has changed regarding destruction or transfer of records? a. Permanent records: (1) Must be kept forever by the city, except for paper originals of permanent records maintained in a nonpaper medium as discussed in FAQ #7 (above); or (2) Permanent records may be transferred to ISHS’s permanent records repository upon resolution by City Council. b. Semipermanent and Temporary records: (1) May be destroyed only by resolution of the City Council and upon the advice of City Attorney, except for paper originals of semipermanent or temporary records retained in a nonpaper medium. (2) Such disposition is under the direction and supervision of the City Clerk. The Clerk no longer needs to give thirty (30) day written notice to the ISHS of intent to destroy. (3) Copies: It is always important to remember that once a Resolution to Destroy Records is approved and the City Clerk gives the department the “ok” to destroy the records listed therein, the department must take care to destroy all versions of the records listed. In other words, copies cannot outlive the destruction of the original record. Meridian City Council Meeting Agenda August 27, 2019 – Page 203 of 403 7 | P a g e CITY ATTORNEY ’S OFFICE RECORD DESCRIPTION CATEGORY RETENTION PERIOD Legal Department Administrative Records Written messages and reminders, meeting notes, working drafts, legal research source documents and notes, copies of accounts payable invoices and expense reports, presentations, documents recording department activities or plans, department reports to directors, and other material or aids that support an employee’s day-to-day job functions. Transitory Until administrative need ends or superseded Bankruptcy Notices and Case Files Records documenting notification to the city that certain individuals have filed for bankruptcy, and used to determine if the individual owes money to the city and to file notice or claim with the court. Information may include: debtor’s name, utility accounts information, prepared repayment plan and related documentation. Semipermanent IC §50-907(2)(a,g) 5 years after receipt of Trustee Final Report or an Order Dismissing the Case. (See Civil Case Files for litigated claims and adversary actions) Budget Preparation Records Working documents utilized to establish yearly budget, including enhancements, amendments, carry forward support, FTE anticipation, and quotes for goods or services. Transitory Until administrative need ends or superseded Civil Case Files Pending and closed cases filed by and against the city, including all pre-litigation, litigation, appellate documents (complaints, summons, investigations, reports, attorney notes, discovery-related records, pleadings, affidavits, motions, deposition transcripts, disposition, orders and judgments, exhibits, appeals, and related records), and bankruptcy adversary action files. Semipermanent IC §50-907(2)(g) 10 years after date of last action Departmental Reports Reports prepared by the city attorney for the mayor and city council. Semipermanent IC §50-907(2)(e) 5 years Director/Manager HR-related Records Director and manager’s records regarding City Attorney’s Office employees, including performance Transitory Until employee separation (then transferred to HR) Meridian City Council Meeting Agenda August 27, 2019 – Page 204 of 403 8 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD evaluations, comment cards, complaints, certificates, etc. Forms, Templates Legal forms and templates. Transitory Until superseded Land Use Appeals Appeals of land use decisions, including staff reports, pleadings, briefs, and related records. Semipermanent IC §50-907(2)(g) 10 years after date of last action Legal Opinions, Memoranda Formal and informal opinions and memoranda rendered by the city attorney for the mayor, city council, or city departments, examining legal questions relating to state/federal law/rules or local ordinances/policies. Semipermanent IC §50-907(2)(g) 10 years Privileged Administrative Records Records held in confidence by the City Attorney’s Office regarding confidential or privileged matters including personnel investigations, settlements related to personnel matters. Semipermanent IC §50-907(2)(g) 75 years Settlement Records Settlement agreements and related documentation from civil cases, claims, mediation, and arbitration. Semipermanent IC §50-907(2)(g) 75 years Training Materials Records related to training and continuing education programs attended by City Attorney’s Office staff. Documents may include instructional materials, course descriptions, class enrollment and attendance records, certificates of attendance, etc. Transitory Until administrative need ends or superseded Risk Management Claim Files Claims for damages filed by and against the city, including claims caused by city employees/equipment, including Property Damage Records, Liability Claims Records, Public Injury Reports, and related correspondence. Semipermanent IC §50-907(2)(a,g) 10 years, provided there is no litigation. (See Civil Case Files for litigated claims) Insurance Policy Records Records documenting the terms and conditions of city insurance policies covering liability, property, motor vehicle, etc. Records usually include: policies, endorsements, rate change notices, Semipermanent IC §50-907(2)(g) 5 years Meridian City Council Meeting Agenda August 27, 2019 – Page 205 of 403 9 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD agent of record, and related documents. Meridian City Council Meeting Agenda August 27, 2019 – Page 206 of 403 10 | P a g e CITY CLERK ’S OFFICE RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Records Activity Logs/Reports Daily, weekly monthly or other reports documenting the activities of the City Clerk’s Office employees, including but not limited to: sign in/out sheet for keys, archival Records and phone Logs, land use, ordinances, permits, minutes, and resolution tracking spreadsheets, and Dashboard statistics. Transitory Until administrative needs ends Administrative Records Copies of: A/P invoices, Expense Reports, MIP A/P unposted Reports, Detailed Statements of Revenues and Expenditures. Transitory Until administrative need ends or record is superseded Budget Preparation Records Working documents utilized to build base budgets and establish yearly budgets, including but not limited to enhancements, amendments, carry forward support, FTE anticipation, vehicle replacement, quotes for service/maintenance. Transitory 1 year or until administrative need ends Correspondence Policy/program correspondence, documenting the formulation, adoption and implementation of significant policy/program decision. Including but not limited to Commission, Committee and City Clerk determination. Permanent In perpetuity Records created or received in the course of administering city policies, procedures or programs, but these records do not provide insight into significant policy, procedure or program discussions or decisions. Semipermanent 5 years Correspondence created or received in the course of administering City policies, procedures or programs including but not limited to memos, notes, thank you notes, surveys, letters to businesses and citizens and day -to day office and housekeeping correspondence that does not contain unique information about City functions or programs, for example scrolling agenda and announcements. Transitory Until administrative need ends Customer Complaints/Kudos Complaint or Compliment records including but not limited to letters, ph one calls, comment cards and in -person Transitory Until administrative need ends Meridian City Council Meeting Agenda August 27, 2019 – Page 207 of 403 11 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD feedback from citizens, customers, developers and contractors . Forms/Templates Forms/Templates created for use by the City Clerk’s Office including but not limited to visual aids, applications, checklists, land use transmittals and web documents . Transitory Until administrative need ends or record is superseded HR Documents Departmental employee personnel records, including but not limited to training records, coaching notes, Performance Evaluation, contact information. Record is confidential and will be kept in a locked files with manager until employment has ended; File sent to HR for retention after termination (voluntary or involuntary) . Transitory Until employment is terminated, then forward to HR Meeting Records and Notes Special Projects/Initiatives Internal meeting records and/or staff level notes generated in the course of day to day business, including but not limited to agendas, notes and presentations . Transitory Until administrative need ends or superseded Reference/Owner’s Manuals/ Handbooks Documents to include but not limited to: Owner’s Manuals and code updates . Transitory Until superseded or administrative need ends Department Guidelines, Policies, Procedures, Processes and Reports Departmental Policy or program records documenting the formulation, adoption and implementation of departmental policy or program decisions. Including but not limited to Standard Operating Procedures and Guidelines, reference materials or materials obtained from another government entity or agency used in the development of said procedure. Transitory 1 year after document is replaced and/or administrative need ends Presentations Formal department presentations to Council, Cham ber of Commerce or other agencies/entities or people, e.g. New Council member training, Joint Council/Commission workshop training . Transitory Until administrative need ends Telephone Records Message logs, voicemails, Mitel call volume reports etc. Transitory Until administrative need ends Operational Records Audio/Video Recordings Audio and video recordings of City Council, Commission and Committee Meetings. Semipermanent 5 years City Council and Planning and Zoning Meeting Agenda, Minutes and Minute Books Records documenting meetings of the City Council and/or Planning and Zoning Commission and motions, resolutions, ordinances, transcripts and other actions taken at meetings. Permanent IC §50- 907(1)(a) In perpetuity Meridian City Council Meeting Agenda August 27, 2019 – Page 208 of 403 12 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Contracts & Agreements to which the City is a Party Agreements with vendors and other parties for the acquisition, lease, lease- purchase or sale of equipment, supplies, services or property, letters of credit, warranty surety agreements which have been approved at a City Council meeting, approved by the Mayor, or have been recorded with Ada County. Semipermanent IC §50- 907(2)(b) 10 years after expiration Easement Agreements to which the City is a Party Easement agreements which have been approved at a City Council meeting, approved by the Mayor, or have been recorded with Ada County. Permanent In perpetuity Deeds & Real Property Records Records relating to ownership of real property, including deeds, title opinions, abstracts and certificates of title, title insurance, documentation concerning alteration or transfer of title, and records relating to acquisition and disposal of real property such as offer letters, options, agreements of short duration, staff reports, appraisal and inspection reports, letters of transmittal, and related records. Permanent IC §50- 907(1)(e) In perpetuity Election – Campaign Finance Reports Reports showing contributions and expenditures in city campaigns by mayor/council candidates, political committees and independent persons/entities. Includes C-1 (Certification of Treasurer), C-2 (Campaign Financial Disclosure Report), C-4 (Independent Expenditures), C-5 (48 Hour Notice of Contributions/ Loans Received), C-6 (Statement by Nonbusiness Entity), and C-7 (48 Hour Notice of Independent Expenditures). Permanent IC §50- 907(1)(g) In perpetuity Election – Candidate Declarations & Petitions Includes declarations of candidacy and intent for candidates for city elective office. Declarations of candidacy are filed by candidates to get their name on the election ballot, and are accompanied by a filing fee of $40 or a petition with the signatures of at least five qualified city electors, including a certification by the county clerk of the number of signatures that are of qualified city electors. Declarations of intent are filed by write-in candidates, and do not require the filing fee or petition. Permanent IC §50- 907(1)(g) In perpetuity Meridian City Council Meeting Agenda August 27, 2019 – Page 209 of 403 13 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Election – General/Regular (Election Files) Includes the first and second notice of election and sample ballot which are published in the official newspaper, poll books showing the name, address and signature of those voting in City elections, and the tally book in which election staff record and total the votes cast for each candidate and ballot question at the polling precinct. Permanent IC §50- 907(1)(g) In perpetuity Election – General/Regular (Working Files) Includes the following records: polling places, judges and clerks, challengers and watchers, voting machines and vote tally systems, correspondence, and other records not specifically listed in this schedule. Semipermanent IC §50- 907(2)(g) 5 years Election ballots, including voted ballots, unused ballots, spoiled ballots, ballot stubs, absentee voting, and duplicate poll books. Temporary IC § 50- 907(3)(e) 2 years Oaths of Office Signed oaths of elected officials swearing to uphold the federal and state constitutions and laws of the city. Permanent In perpetuity Passports – General Information Training records, Department of State monthly newsletters, and Passport Agent’s Reference Guide. Transitory Until administrative need ends or record is superseded Passports – Transmittals Daily transmittal spreadsheets that accompany passport applications mailed to the Department of State Regional office. Transitory 2 years Permits & Licenses Records relating to city permits and licenses issued in the City Clerk’s Office. Semipermanent IC §50- 907(2)(d) 5 years Public Notices Records relating to proof of mailings. Transitory Until administrative need ends Public Records Requests Written public records requests, city denials of public records requests, responses, etc. Temporary 1 years after last action Records Management Records Destruction records including tracking reports, destruction resolution and authorization from Idaho State Historical Society and legal counsel. Permanent In perpetuity Records of Historical Significance Records of historical significance not otherwise maintained by the Meridian Historical Preservation Commission. Permanent In perpetuity Room Scheduling & Reservation Records documenting scheduling and reservations related to public meeting rooms in City Hall. Such as reservation Transitory Until administrative need ends Meridian City Council Meeting Agenda August 27, 2019 – Page 210 of 403 14 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Records for City Hall request forms, and Outlook calendar scheduling records. Vehicle Titles State of Idaho Certificate of Title for vehicles owned by the City. Transitory Until vehicle is no longer owned by the City Meridian City Council Meeting Agenda August 27, 2019 – Page 211 of 403 15 | P a g e COMMISSIONS *, COMMITTEES , AND BOARDS RECORD DESCRIPTION CATEGORY RETENTION PERIOD Agendas Agendas of commission, committee, or board meetings. Permanent IC §50- 907(1)(a) In perpetuity Audio Recordings Audio recordings of commission, committee, or board meetings. Semipermanent IC §§ 50- 907(2)(g) 5 years Bylaws Internal rules governing commission, committee, or board structure, operations, procedures, officers, etc. Permanent IC §50- 907(1)(h) In perpetuity Contact Information Document listing commission, committee, or board members’ names, addresses, phone numbers, e-mail addresses, etc. Transitory Until administrative need ends Correspondence Correspondence regarding day-to-day commission, committee, or board operations or administration. Transitory Until administrative need ends Historical Project Records Records documenting a commission, committee, or board project of historical or cultural significance to the City and/or Meridian community. Historical IC §50-907(4) In perpetuity Minutes Summary or verbatim minutes of commission, committee, or board meetings; documents and other written or visual materials presented at meetings ( e.g ., handouts, photos, presentations, etc.). Semipermanent IC §§ 50- 907(2)(g) 5 years Project Files and Reports Documents and materials used by staff or commission, committee, or board members in the course of researching, developing, completing, reporting on, or acting on initiatives of the commission/committee/board. Transitory Until administrative need ends Roster, current List of current commission/committee/ board members, including names, seat numbers, and appointment dates. Transitory Until record is superseded Roster, historical List of all commission, committee, or board members throughout history of the body; may include names, seat numbers, dates of appointment and departure. Historical IC §50-907(4) In perpetuity *Note: This schedule does not apply to City Council or Planning & Zoning Commission records, which are addressed in Clerk’s Office Records Retention Schedule. Meridian City Council Meeting Agenda August 27, 2019 – Page 212 of 403 16 | P a g e COMMUNITY DEVELOPMENT DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative – All Divisions: (Community Development(CD) Departmental/Operational, Building Services, Economic Development, Land Development, Planning( Community Development Block Grant(CDBG) and Current/Long Range Planning) Activity Logs/Reports Daily, weekly, monthly, or other reports documenting the activities of the Community Development (CD) employees, including, but not limited to: sign in/out sheet for credit card, car sign in/out, archival records log, and dashboard. Transitory Until administrative need ends Administrative Records Copies of: A/P invoices, expense reports, A/P unposted Reports, Detailed Statements of Revenues, and Expenditures. Transitory Until administrative need ends or record is superseded Budget Preparation Records Working documents utilized to build base budgets and establish yearly budgets, including, but not limited to: enhancements, amendments, carry forward support, Full Time Equivalent (FTE) anticipation, vehicle replacement, and quotes for service/maintenance. Transitory 1 year or until administrative need ends Committee/Ad-Hoc Team Records Agendas and meeting minutes/notes for special groups convened by Community Development for specific purposes such as understanding operational gaps, Code issues, and process delays. Temporary 2 years Correspondence Policy/program correspondence, documenting the formulation, adoption, and implementation of significant policy/program decisions. Permanent In perpetuity Records created or received in the course of administering city policies, procedures, or programs, but these records do not provide insight into significant policy, procedure, or program discussions or decisions, including, but not limited to: citizen response letters, change of address notifications including corner lot change of address, and street name changes. Semi- permanent 5 years Meridian City Council Meeting Agenda August 27, 2019 – Page 213 of 403 17 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Correspondence and support material created or received in the course of administering City policies, SOPs, programs, or customer service requests; including other city departments and interagency coordination, including, but not limited to: lists, maps, graphics, figures, and other location specific materials and information, thank you notes, letters to businesses, citizens, and day-to-day office and housekeeping correspondence, for example: final action courtesy letters, will-serve letters and address verifications. Transitory Until administrative need ends Customer Complaints/Kudos Complaint or compliment records including, but not limited to: letters, phone calls, comment cards and in person feedback from citizens, customers, developers and contractors. Transitory Until administrative need ends Department Guidelines, Policies, Procedures, Processes and Reports Departmental policy or program correspondence, documenting the formulation, adoption, and implementation of significant departmental policy or program decisions, including, but not limited to: Standard Operating Procedures (SOP) and department guidelines, etc. Permanent In perpetuity Departmental records created or received in the course of administering departmental policies, procedures, or programs, but these records do not provide insight into significant policy, procedure, program, discussions, or decisions. Including, but not limited to: citizen response letters. Temporary 2 years or until administrative need ends City/departmental SOP/policy manual or reference material from another government agency or business. Transitory 1 year after document replacement or until administrative need ends Director Determination/Inter pretation Documents, including, but not limited to: written request for Unified Development Code (UDC) interpretation, analysis, and the responsive departmental opinion. Permanent In perpetuity Meridian City Council Meeting Agenda August 27, 2019 – Page 214 of 403 18 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Forms/Templates Forms/templates created for use by the CD department, including, but not limited to: visual aids/cut-sheets, applications, checklists, and web documents. Transitory Until administrative need ends or record is superseded HR Documents Departmental employee personnel records, including, but not limited to: training records, coaching notes, performance evaluation, contact information; record is confidential and will be kept in a locked file, with manager, until employment has ended. Transitory Until employment is terminated; then forward to HR Marketing Materials Documents, including, but not limited to: working and draft research products/materials, analysis, maps, images, photos, demographics, market studies, conference materials, site selector information, spreadsheets, public outreach/town hall information, publications, or other metrics for department, inter-departmental, and external customers. Transitory Until record is superseded or administrative need ends Meeting Records and Notes Internal meeting records and notes generated in the course of day- to- day business, including, but not limited to: agendas, notes, and presentation. Transitory Until administrative need ends or record is superseded Presentations Formal department presentations to City Council, Commissions, Chamber of Commerce, other agencies/entities, or people. Transitory Until administrative need ends Professional Service Agreement(PSA)/Co ntracts Documents or communication related to a PSA/contract, including, but not limited to: copies of contract documents; emails including (performance related) correspondence from our PSA consultants (electrical, plumbing, mechanical, structural, and fire disciplines). Transitory Until administrative need ends Special Projects/Initiatives Final departmental documents related to special, non-confidential, or one-time projects, including, but not limited to: strategic plan initiatives, urban renewal districts, inventory, or non- application specific projects. Permanent In perpetuity Work-in-progress documents, material, or work products for ongoing or one time projects, including, but not limited: to Transitory Until record is superseded or Meridian City Council Meeting Agenda August 27, 2019 – Page 215 of 403 19 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD strategic plan initiatives, urban renewal districts, inventory, or non-application specific projects. administrative need ends Staff Working Documents, Notes and Drafts Documents, including, but not limited to: notes, draft spreadsheets, PowerPoints, Word, Adobe InDesign documents and underlying work-in-progress information that supports the day-to-day staff’s job function. Transitory Until record is superseded or administrative need ends Reference/Owner’s Manuals/ Handbooks Documents, including, but not limited to: owner’s manuals, International Code Council (ICC), and reference documents from other companies, government agencies (e.g. Idaho Power, American Disabilities Administration (ADA), Ada County Highway District (ACHD), Energy Commission, etc.). Transitory Until record is superseded or administrative need ends Reports & Studies Documents, including, but not limited to: draft research information, market studies, planning studies, and related documents not adopted in the Comprehensive Plan or UDC (e.g. pathways, downtown street crossing). Transitory Until record is superseded or administrative need ends Telephone Records Message logs, voicemails, ShoreTel/Mitel call volume reports, etc. Transitory Until administrative need ends Zoning Verification Letter Documents, including, but not limited to: written requests for zoning analysis of a specific parcel/property and the responsive departmental opinion. Semi- permanent 10 years Building Division – Commercial and Government Buildings Building Plans and Specifications for Commercial and Government Buildings Drawn and written approved for construction plans and specifications for commercial and government buildings, including, but not limited to: structural calculations, geotechnical investigations/reports (soil classifications: strength, compressibility, load bearing values tests: groundwater, borings, pits, subsurface exploration), and Certificate of Occupancy 2012 or later. Permanent In perpetuity Meridian City Council Meeting Agenda August 27, 2019 – Page 216 of 403 20 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Building Applications for Commercial Projects and Government Buildings Accela files related to commercial and governmental buildings and projects, including, but not limited to: permit application, signs, inspection records, certificates of values, photos, building, mechanical, plumbing, fire, and/or electrical permits, letters, and correspondence. Semi- permanent 10 years from record date for all records dated 2012 or later Temporary Occupancies. Transitory Until issuance of Final CO Sign Permit Plans & Specifications Drawn and written approved for construction plans and specifications for commercial and government buildings signs, including, but not limited to: (wall, free standing, and monument/subdivision identification). Permanent In perpetuity (see Planning Schedule for Retention) Building Division – Non-Commercial and Non-Government Buildings (Residential) Building Plans & Specifications for Non-commercial & Non-government Projects (after the structure or project receives final inspection & approval) Drawn and written approved for construction building plans and Certificate of Occupancy 2012 or later. Permanent In perpetuity Building Applications for Non-Commercial Projects and Non- Government Buildings Accela Files related to Non-commercial and Non-governmental buildings and projects, including, but not limited to: permit applications, inspection records, photos, building, mechanical, plumbing, and/or electrical permits. Semi- permanent 10 years from record date for all records dated January 2012 or later Temporary Certificate of Occupancies. Transitory Until issuance of Final CO Building Correspondence for Non-compliant Projects & Building Code Enforcement Cases (compliance & legal letters) Correspondence, including, but not limited to: signed letters of alternative compliance from design professional, engineers, or architects, letters generated from City’s legal counsel, documented notes of conversations, telephone logs, photos of violations, analysis reports/logs, etc. Transitory Until administrative need ends Economic Development Economic Development Website HTML text stored in economic development website’s external data base. Documents, including but not Transitory Until record is superseded or Meridian City Council Meeting Agenda August 27, 2019 – Page 217 of 403 21 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD limited to: Available Properties Lists and marketing information. administrative need ends Confidentiality Agreement Projects & Correspondence/Do cuments Documents, related to signed confidentiality agreements, including, but not limited to: letters of intent, community Tax Reinvestment Incentive (TRI) match letter, market research, project prospectus, photos, and written correspondence. Transitory Until administrative need ends Land Development Division – Commercial and Government Buildings Land Development Commercial and Governments Project Files Documents created or used in the land development phase of a commercial or government building project, including, but not limited to: annotated plats, engineer certifications pertaining to (e.g. private stormwater systems, pressurized irrigation, gravity irrigation, private roads). Permanent In perpetuity Files or documents created and/or used in the land development phase of a commercial project, including but not limited to: approval letters, QLPE letters, soil reports, and drainage calculations. Semi- permanent 10 years Files or documents created and/or used in the land development phase of a commercial project, including, but not limited to: approved for construction drawings, staff reports, invoices, application review comments, will serve letters, transmittals, and memos. Transitory Until administrative need ends Land Development Division – Non-Commercial and Non-Government Buildings (Residential) Land Development Non-Commercial and Non- Government (Residential) Project Files Documents created and/or used in the land development phase of a residential or Non-Government project, including, but not limited to: annotated plats, engineer certifications pertaining to (e.g. private stormwater systems, pressurized irrigation, gravity irrigation and private roads). Permanent In perpetuity Files or documents created or used in the land development phase of a residential or commercial subdivision project, including, but not limited to: approval letters, QLPE letters, soil report, and drainage calculations. Semi- permanent 10 years Meridian City Council Meeting Agenda August 27, 2019 – Page 218 of 403 22 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Files or documents created used in the land development phase of a residential or commercial subdivision project, including, but not limited to: approved for construction drawings, staff reports, invoices, application review comments, will serve letters, transmittals, and memos. Transitory Until administrative need ends Permits and Inspection Records – All Land Development (Accela Record ID’s) Files or documents created and/or used in the land developments phase of all Governmental, Commercial, or Residential/Commercial Subdivision projects with Accela ID’s (LD-DEV, LD-CLOT, LD-RSUB, LD-CSUB, LD- CAP, LD-MISC, LD-WSA). Semi- permanent 10 years from the creation of the records Surety (performance) All documents related to surety agreements, including, but not limited to: work-in-progress files for development of a surety agreement (correspondence, bids, memos, surety applications, contract filing information), Letters of Credit, Bonds, securing the performance compliance with requirements or conditions of a project; including, but not limited to: sewer, water, landscaping, fencing, amenities, car ports, pathways, lighting, paving/striping for private park lot(s), etc. Transitory Until requirements and/or conditions are met and administrative need ends or release occurs whichever is later Letters of Credit/Bond(s) Transitory Until requirements and/or conditions are met and administrative need ends or release occurs, whichever is later (see Clerk’s schedule) Cash Transitory Until requirements and/or conditions are met and administrative need ends or release occurs, whichever is later (see Finance’s schedule) Surety (warranty) All documents related to Surety Agreements, including, but not limited to: working files for development of a Transitory Until requirements and/or conditions are met and Meridian City Council Meeting Agenda August 27, 2019 – Page 219 of 403 23 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD surety agreement (correspondence, bids, memos, surety applications, business filing information), Letters of Credit, Bonds, securing the performance and warranty compliance with requirements or conditions of a project; including, but not limited to: sewer, water, landscaping, fencing, amenities, car ports, pathways, lighting, paving/striping, and private park lot(s) etc. Administrative need ends or release occurs whichever is later Letters of Credit/Bond(s) Transitory Until requirements and/or conditions are met and administrative need ends or release occurs, whichever is later (see Clerk’s schedule) Cash Transitory Until requirements and/or conditions are met and administrative need ends or release occurs, whichever is later (see Finance’s schedule) Planning Divisions Community Development Block Grant (CDBG) Plans and Reports Plans, reports, substantial plan amendments, and related correspondence. Permanent In perpetuity Sub Recipient Agreements and Supporting Documents Documents, including, but not limited to: agreements, Consolidated Annual Performance Evaluation Report (CAPER), sub-recipient agreements, environmental review records, PSAs (and corresponding products), sub- recipient reporting documents (activity reports, draw requests, labor files), etc. Semi- permanent 5 years from the completion of a program year’s HUD approved CAPER Planning Division –Administrative Applications Accessory Use Permits for Daycare or Home Occupation Documents, including, but not limited to: application, associated checklist items, and staff report with decision letter. Permanent In perpetuity Alternative Compliance Documents, including, but not limited to: application, associated checklist items and decision letter, or decision is Permanent In perpetuity Meridian City Council Meeting Agenda August 27, 2019 – Page 220 of 403 24 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD rendered with a concurrent administrative or hearing application. Certificate of Zoning Compliance Documents, including, but not limited to: application, associated checklist items, certificate of zoning compliance (CZC), and staff report. Permanent In perpetuity Conditional Use Permit Minor Modification Documents, including, but not limited to: application, associated checklist items, and staff report with decision letter. Permanent In perpetuity Design Review Documents, including, but not limited to: application, associated checklist items, and design review staff report, or decision is rendered with a concurrent CZC staff report. Permanent In perpetuity Private Road Documents, including, but not limited to: application, associated checklist items, tentative decision letter, maintenance agreement, reciprocal cross access easement and final decision letter. Permanent In perpetuity Property Boundary Adjustment Documents, including, but not limited to: application, associated checklist items and tentative decision letter, final decision letter, and documents that include recorded record of survey, new deeds, new tax parcel numbers, etc. Permanent In perpetuity Sign Permit Plans & Specifications Documents, including, but not limited to: application, associated check list items and approved, sign specifications (plans/design/drawings). Permanent In perpetuity Sign: Planned Sign Program; No longer issuing, but still have existing records Documents, including, but not limited to: approved application, and sign requirements for a specific project. Semi- permanent 5 years after revocation from property owner Sign: Limited Duration Documents, including, but not limited to: application, associated checklist items, and approved sign design/drawings. Permanent In perpetuity Surety: Planning Included in Land Development Description. See Land Development Schedule for retention See Land Development Schedule for retention Time Extension Documents including, but not limited to: application, staff report, and decision letter. Permanent In perpetuity Meridian City Council Meeting Agenda August 27, 2019 – Page 221 of 403 25 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Vacation Documents, including, but not limited to: application, associated checklist items and staff report with decision letter. Permanent In perpetuity Annexation Documents, including, but not limited to: application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, and Findings. Permanent In perpetuity Comprehensive Plan Text and Map Amendments Documents, including, but not limited to: application, associated checklist items, staff report, area of city impact negotiation with Ada County, Planning and Zoning Commission Recommendations, Findings if accompanying another concurrent hearing application. Permanent In perpetuity City Council Review (appeal) Documents, including, but not limited to: application, associated checklist items, staff report/memo and decision letter. Permanent In perpetuity Conditional Use Permit Modification Documents, including, but not limited to: application, associated checklist items, staff report, and Findings. Permanent In perpetuity Development Agreement Modification Documents, including, but not limited to: application, associated checklist items, staff report, draft copy of the amended development agreement, and Findings. Permanent In perpetuity Planned Unit Development Documents, including, but not limited to: application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, and Findings. Permanent In perpetuity Final Plat Modification Documents, including, but not limited to: application, associated checklist items, staff report, Order of decision. Permanent In perpetuity Preliminary Plat Documents, including, but not limited to: application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, Findings. Permanent In perpetuity Preliminary and Final Plat Documents, including, but not limited to: application, associated checklist items, staff report, and Order of Decision. Permanent In perpetuity Meridian City Council Meeting Agenda August 27, 2019 – Page 222 of 403 26 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Short Plat Documents, including, but not limited to: application, associated checklist items, staff report, and Findings. Permanent In perpetuity Rezone Documents, including, but not limited to: application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, and Findings. Permanent In perpetuity Time Extension - Planning & Zoning Commission or Council Documents, including, but not limited to: application, associated checklist items, staff report, and Order. Permanent In perpetuity Unified Development Code Text Amendment Documents, including, but not limited to: application, associated checklist items, staff report, Planning and Zoning Commission Recommendations. Permanent In perpetuity Vacation Documents, including, but not limited to: application, associated checklist items, and staff report. Permanent In perpetuity Variance Documents, including, but not limited to: application, associated checklist items, staff report, and Findings. Permanent In perpetuity Meridian City Council Meeting Agenda August 27, 2019 – Page 223 of 403 27 | P a g e FINANCE DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative – All (Administration, Arts & Culture, Billing, Budget, Controller, Purchasing) Activity Logs/Reports Daily, weekly monthly or other reports documenting the activities of the Finance Department employees, including but not limited to: sign in/out sheet for credit card, car sign in/out, etc. Transitory Until one year after audit Correspondence Adopted policy/programs impacting departments City-wide. Permanent In perpetuity Records created or received in the course of administering city policies, procedures or programs, but these records do not provide insight into significant policy, procedure or program discussions or decisions. Including but not limited to Citizen Response letters, billing adjustment requests, etc. Semipermanent 5 years Correspondence created or received in the course of administering City policies, procedures or programs including but not limited to Memos, transmittals, notes, comments, thank you notes, letters to businesses and day-to day office and housekeeping correspondence that does not contain unique information about City functions or programs. Transitory Until administrative need ends Committee Records Agendas and meeting minutes/notes for special groups convened by the department for specific purposes such as understanding operational procedures, gaps, and process delays. Transitory Until administrative need ends Customer Complaints/Kudos Comment cards, copies of emails, letters, and other documents relaying complaints or kudos for staff and/or department functions. Transitory Until administrative need ends Department Guidelines, Policies, Procedures, and Processes Finance Departmental Standard Operating Policy/Procedures. Transitory Until record is superseded Administrative Reports Documents generated by department staff for miscellaneous internal reports. May also include complaints or compliment records including but not limited to letters, phone calls, comment Transitory Until administrative need ends Meridian City Council Meeting Agenda August 27, 2019 – Page 224 of 403 28 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD cards and in person feedback from citizens, customers. Forms/Templates Forms/Templates created for use by the Finance Department including but not limited to visual aids, applications and checklist, billing forms, budget and purchasing templates. Transitory Until administrative need ends or record is superseded HR Documents Departmental employee personnel records kept in locked files with manager until employment has ended; File sent to HR for retention after termination (voluntary or involuntary). Transitory Until employment is terminated; then forward to HR Staff Records and Notes Records and notes generated in the course of day to day business, including but not limited to; agendas, minutes, notes, presentations, notebooks, meeting notes, to-do lists, employee –compiled notes, etc. May also include documented attendance and presentation by Finance Department employees at conventions, conferences, seminars, workshops and similar training events. Includes training requests, training and Continuing Education Unit tracking reports and other related correspondence. Transitory Until administrative need ends or record is superseded Photographs Includes both formal and informal photos from events or day to day operations. Transitory Until administrative need ends or record is superseded Presentations Formal department presentations to Council or others, e.g. New Council member training, citywide staff training. Transitory Until record is superseded or administrative need ends Reference/Owner’s Manuals/Books Documents to include but not limited to: equipment manuals, reference materials. Transitory Until record is superseded or administrative need ends Special Projects/Initiatives Documents related to special or non- confidential one-time projects. Temporary 2 years or until administrative need ends Telephone Records Message logs, voicemails, etc. Transitory Until administrative need ends Accounting Meridian City Council Meeting Agenda August 27, 2019 – Page 225 of 403 29 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Accounts Payable Records documenting payment of city bills, including reports, invoices, check stubs, purchase orders, payment authorizations. Semipermanent IC §50- 907(2)(a) 5 years Accounts Receivable Records documenting billing and collection of monies owed to the city by vendors, citizens, organizations, governments, etc. Records include: reports, receipts, invoices, statements, etc. Information typically includes: receipt amount, date, invoice number, name, account number, account balance, adjustments, etc. Semipermanent IC §50- 907(2)(a) 5 years Cash Receipts Receipt and supporting documentation. Semipermanent IC §50- 907(2)(a) 5 years Grant Records Records documenting the application, evaluation, awarding, administration, reporting and status of grants applied for, received, awarded or administered by the city. Records include: applications and proposals, summaries, objectives, activities, budgets, exhibits, award notices, progress reports, contracts, financial reports, and related correspondence and documentation. Semipermanent IC § 50- 907(2) (g) 10 years from final grant close-out Liens Liens held by the city and any corresponding release of liens. Semipermanent Insert Code 5 years after lien released Sales & Use Tax Forms Used to report and remit sales tax collected and due to the state. Semipermanent IC §50- 907(2)(a) 5 years Travel Records Records documenting requests, authorizations, reimbursements, and other actions related to employee travel, including expense reports and receipts, vouchers and related documents. Semipermanent IC §50- 907(2)(a) 5 years Budget Financial Reports Quarterly Published Reports documenting the financial condition and operation of the city, Reports include information on revenues and expenditures in relation to the final budget. Semipermanent IC §50- 907(2)(a) 10 years Meridian City Council Meeting Agenda August 27, 2019 – Page 226 of 403 30 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Financial Reports Year End Reports and data used to document the financial condition and operation of the city, sub ledgers related to, but not including the final Audit Report. Semipermanent IC §50- 907(2)(a) 5 years Bank Transaction Records Records documenting the status and transaction activity of city bank accounts, including account statements. Semipermanent IC §50- 907(2)(a) 5 years Budget Hearing Notice Newspaper notice of budget hearing. Permanent IC §50- 907(1)(h) , Held in Clerk’s Office In perpetuity Budget Records Records used in preparing and adopting the city budget, including revenue projections, instructions, department requests, worksheets, council-approved tentative budget and notice of budget hearing, adopted appropriations ordinance and amendments, and other information. Semipermanent IC §50- 907(2)(a) 10 years Capital Asset Records – Purchase Record of purchase, vendor invoice and related documents. Semipermanent IC §50- 907(2)(a) 5 years Capital Asset Records – Disposal Record of disposal, department request of disposal. Semipermanent IC §50- 907(2)(a) 5 years after disposal Gift and Contribution Records Records documenting gifts and contributions to the city. Semipermanent IC §50- 907(2)(a) 10 years Chief Financial Officer Investment Records Reports, statements, summaries, correspondence and other records documenting and tracking investments made by the city, including the Local Government Investment Pool. Semipermanent IC §50- 907(2)(a) 5 years Controller Accounting Software Records Transaction records within the Accounting Software system: including – payroll, vendor listing, vendor payments, vendor purchase orders, budget transactions, cash receipts, and general ledger. Semipermanent IC §50- 907(2)(a) 10 years Meridian City Council Meeting Agenda August 27, 2019 – Page 227 of 403 31 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Audit Report Documents the city’s annual audit, examining compliance with generally accepted accounting principles and methods, the accuracy and legality of transactions and accounts, and compliance with requirements, orders, and regulations pertaining to the financial condition and operation of the city. Information includes: financial statements, auditor’s report and recommendations, single audit information concerning federal grants, and other information. Permanent IC §50- 907(1)(d) ; Held in Clerk’s Office In perpetuity Bond Records Records documenting financing of city improvements through bonded indebtedness. Records include: bond rating information, bond and election ordinances, legal notices announcing bond election, bond counsel information and opinions, covenants, paid bonds and coupons, bond registers, State Treasurer public bond issue reports (IDAPA 54.01.01), etc. Permanent IC §50- 907(1)(a)(b)(h) ; Held in Clerk’s Office In perpetuity Departmental Reports Reports documenting the financial condition and operation of the city, issued on a monthly, quarterly, annual or other basis, including quarterly published treasurer’s report and year-end financial reports. Reports include information on revenues and expenditures in relation to the final budget. Semipermanent IC §50- 907(2)(e) 10 years General Ledgers Records documenting the summary of accounts reflecting the financial position of the city, showing debit, credit and balance amounts per account, budget, fund and department, asset depreciation, and totals for notes receivable, interest income, amounts due from other funds, bank loans received, cash in escrow, deferred loans received, cash, revenue, accounts receivable, accounts payable, etc. Semipermanent IC §50- 907(2)(a) 10 years Journal Entries Records including detailed reports and back up documentation for journal entries. Semipermanent IC §50- 907(2)(a) 5 years Meridian City Council Meeting Agenda August 27, 2019 – Page 228 of 403 32 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Local Improvement Districts (LID) Records documenting the formation of a local improvement district and levying of special assessments, including: ordinance, published notices, assessment roll, appeals, affidavits, bonds and coupons, delinquencies, and related correspondence and documents. Permanent IC § 50- 907(1)(e); Held in Clerk’s Office In perpetuity Real Property Title Records Records of real property. Permanent IC §50- 907(1)(e ); Held in Clerk’s Office In perpetuity Payroll Administrative Reports Reports, statistical studies, and other records designed and used for budget preparation, projections, workload and personnel management, and research and general reference. Semipermanent IC §50- 907(2)(a) 10 years Deduction Authorization Records Records documenting employee authorization for voluntary payroll deductions. Records may include: direct bank deposits, insurance applications, enrollment cards, deduction authorizations, approval notices, deduction terminations, and related records. Semipermanent IC §50- 907(2)(a) 5 years after employee separation Federal & State Tax Records Records, in addition to those itemized in this section, used to report the collection, distribution, deposit, and transmittal of federal and state income taxes as well as social security tax. Examples include: the federal miscellaneous income statement (1099), employers’ quarterly federal tax return (941, 941E), tax deposit coupon (8109), and similar federal and state completed forms. Semipermanent IC §50- 907(2)(a) 5 years Garnishment Record Records documenting requests and court orders to withhold wages from employee earnings for garnishments, tax levies, support payments, and other reasons. Usually includes original writs of garnishment, orders to withhold, federal or state tax levies, recapitulations of amounts withheld, and related records. Information usually includes: employee name and social security number, name Semipermanent IC §50- 907(2)(a) 5 years after termination. Meridian City Council Meeting Agenda August 27, 2019 – Page 229 of 403 33 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD of agency ordering garnishment, amount, name of party to whom payment is submitted, dates, and related data. Registers – Other Monthly registers documenting earnings, deductions, and withholdings of city employees. Transitory Disposed yearly after audit Registers Year End Payroll Registers: Registers or records serving the same function of documenting the earnings, voluntary and required deductions, and withholdings of city employees. Information usually includes employee name and social security number, hours worked, rate, overtime, vacation value, various allowance, gross pay, federal and state withholding, voluntary deductions, net pay, and related data. Semipermanent IC §50- 907(2)(a) 5 years Time Records Records documenting hours worked, leave hours accrued, and leave hours taken by city employees. Information usually includes: employee name and employee number, hours worked, type and number of leave hours taken, total hours, dates and related data. Semipermanent IC §50- 907(2)(a) 5 years after employee separation W2s Annual statements documenting individual employee earnings and withholdings for state and federal income taxes and social security tax, also known as federal tax form W-2. Information includes: city name and tax identification number, employee name and social security number, wages paid, amounts withheld, and related data. Semipermanent IC §50- 907(2)(a) 5 years W4s Certificates documenting the exemption status of individual city employees, also known as W-4 forms. Information includes: employee name and address, social security number, designation of exemption status, and signature. Semipermanent IC §50- 907(2)(a) 5 years after employee separates PERSI Records Records relating to PERSI, including Employer Remittance Forms, invoices, correspondence, financial adjustments, etc. Semipermanent IC §50- 907(2)(a) 5 years Meridian City Council Meeting Agenda August 27, 2019 – Page 230 of 403 34 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Unemployment Reports Records documenting employee earnings on a quarterly basis. Used to document costs and charges in the event of an unemployment compensation claim. Information includes: employee name and social security number, quarterly earnings. Semipermanent IC § 50- 907(2)(a) 5 years Purchasing Contracts Agreements with vendors and other parties either in hard copies or contained on the Contract Management Database for the acquisition or sale of equipment, supplies, services or property, also includes insurance certificates, payment and performance bonds pertaining to a solicitation or contract that Purchasing is facilitating. Semipermanent IC §50- 907(2)(b) 10 years from date of substantial completion Original agreements and contracts that have been approved by Council. Permanent, Held in Clerk’s Office In perpetuity Lease Agreements Lease agreements for property or equipment. Semipermanent IC §50- 907(2)(b) 5 years Purchase Orders Requests and purchase orders for goods or services purchased by the city. Information includes: department, delivery location, date, quantity, description, unit and total price, and authorizing signatures. Semipermanent IC §50- 907(2)(a) 10 years Purchasing Selection Records documenting competitive bidding and purchase of goods, services, and public works construction, and procurement of design professionals. Records include: published notices and solicitations, specifications, bids, requests for qualifications, statements of qualifications, etc. Semipermanent IC §50- 907(2)(a) 10 years from the date of award Utility Billing Adjustment Registers Records documenting adjustments to customer water, sewer, garbage or other city-provided service billings for debits, credits, refunds, returned checks, and related reasons. Information usually includes: customer’s name and address, type of adjustment, justification, amount Semipermanent IC §50- 907(2)(a) 5 years Meridian City Council Meeting Agenda August 27, 2019 – Page 231 of 403 35 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD changed, authorizing signatures and other information. (Records held within the billing software). Billing Directive Application completed by owner or property manager to initiate Third Party billing for specified utility account. Information included: owner, property manager, tenant, move-in date, and service address. Semipermanent IC §50- 907(2)(a) 5 years Billing/Payment Registers Records documenting transactions on the water, sewer, garbage or other city- provided service account of each customer. Useful for reference to assure accurate customer billings and posting of payments. Information often includes: customer’s name, service address, meter reading, water usage, utility charges, payments, adjustments and related data. (records held within the billing software). Semipermanent IC §50- 907(2)(a) 5 years Change Record Records documenting routine information changes to customer accounts, including name and address. (Records held within the billing software). Semipermanent IC §50- 907(2)(a) 5 years Customer File General correspondence and forms related to a specific utility account. This information would be in addition to that found within the billing software. Documents in file may include and are not limited to: general letters, payment arrangement forms, third party billing docs, hard copies of customer history reports, leak adjustment requests, letters submitted to the City for customers. Semipermanent IC §50- 907(2)(a) 5 years Disconnect Notice to City Council Notice to City Council to verify that no customer currently slated for shut off due to non-payment has requested a hearing with the Board of Adjustment. Notice includes number of customers slated for shut off and the value of the delinquent accounts. Semipermanent IC §50- 907(2)(a) 5 years Meridian City Council Meeting Agenda August 27, 2019 – Page 232 of 403 36 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Disconnect Record Records documenting a customer’s request for disconnection of water, sewer, garbage or other city-provided services. (Records held within the billing software). Semipermanent IC §50- 907(2)(a) 5 years Meter Readings Document the readings of customer water meters for billing purposes. Information typically includes: meter reading, date read, account number, billing code, final reading, reason for turnoff, meter changes, and related data. (records held within the billing software) Semipermanent IC §50- 907(2)(a) 5 years Payment Arrangements One page document that records a customer’s promise to pay. Transitory Until administrative need ends. Renter Addendums Supplemental document completed by the tenant to accept the third party billing for specified utility account. Information included: tenants name, service address, mailing address and phone number. Semipermanent IC §50- 907(2)(a) 5 years Security Deposit Records Records documenting customer payment of a security deposit to receive temporary dumpster services. Information usually includes date, amount of deposit, customer’s name, address, and account number, date account closed, refund date, amount of deposit applied, and related information. Semipermanent IC §50- 907(2)(a) 5 years Shut Off Turn On Electronic spreadsheet used during shut off day by water department field staff and MUBS. Tracks customers that are to be shut off, payments, and turn-ons as authorized. Record includes: Customer name, service address, meter id, time of shut off, time of payment, time of turn- on, fee waived if applicable and general notes. Semipermanent IC §50- 907(2)(a) 5 years Meridian City Council Meeting Agenda August 27, 2019 – Page 233 of 403 37 | P a g e FIRE DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Records Records regarding day-to-day administration of department, e.g., copies of invoices, travel records, uniform clothing purchases, fuel charges, fuel receipts, fuel reports, inventory asset information forms, phone logs and waste water inventory. Transitory Until administrative need ends or record is superseded Car Seat Inspections Car seat inspection forms. Semipermanent 10 years Correspondence Day-to-day office and housekeeping correspondence not unique to city functions or programs. Transitory Until administrative need ends General administrative correspondence, including records created or received in the course of administering city policies/programs, but not related to significant policy/program discussions or decisions. Includes customer survey cards. Semipermanent 5 years Policy/program correspondence, documenting the formulation, adoption, and implementation of significant policy/program decisions, including letters to personnel, Certified Family Home Fire District letters, letters regarding training burns, etc. Permanent In perpetuity Department Reports Monthly, Quarterly and Annual Department reports. Permanent In perpetuity Equipment and Vehicle Test, Maintenance & Repair Records Records documenting maintenance and repairs of equipment, vehicles and other assets with a useful life generally more than five years. Includes the following: fire hose records (such as test date, date previously tested, apparatus number, station number, hose diameter, conditions found, service date, defects corrected, etc.), annual ladder inspections and test results, tests done on SCBA’s (including flow testing), etc. Vehicle maintenance records, inspections, pump testing and repair records of apparatus. Emergency medical equipment maintenance records used to verify regular maintenance of emergency medical equipment such as copies of contracts, maintenance schedules, test protocols, equipment inventory, performance test records, repair records, parts used and service reports. Per NFPA Standards 1901, 1961, 1852 and 1500. Permanent In perpetuity Meridian City Council Meeting Agenda August 27, 2019 – Page 234 of 403 38 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Fire & Security Alarm System Records Records documenting the department’s role in issuing permits, testing and maintaining fire and security alarms, including fire alarm and sprinkler system plans. May include permits, applications, malfunction reports, maintenance reports, and related documents. Permanent In perpetuity Fire Investigation Records Fire and arson investigation case files, including investigative reports, witness statements, photographs, maps, correspondence, notes, video and audio recordings, copies of property releases, laboratory reports, and incident/injury reports. Permanent In perpetuity Hazardous Materials Records Inspection records of underground and above ground fuel storage tanks. Reports and investigation results of incidents including spills and leaks, etc. Permanent In perpetuity Historical Records Newspaper clippings and articles relating to the Meridian Fire Department, photos of events. Permanent In perpetuity In-Home Care Facility Inspections Documents relating to fire code inspections performed by the department of home daycares and foster care homes. May include reports, notices, citations, occupancy and pre- fire planning records, floor plans, sketches, reports, lists and related documents. Permanent In perpetuity Inspection and Occupancy Records for Commercial Buildings Documents relating to fire code inspections performed by the department of commercial buildings. May include reports, notices, citations, occupancy and pre-fire planning records, floor plans, sketches, reports, lists, Tier II reports and related documents. Permanent In perpetuity Juvenile Fire Setter Evaluations Case files related to juvenile fire setter investigation, including investigative reports, witness statements, photographs, maps, correspondence, notes, video and audio recordings, copies of property releases, laboratory reports, incident/injury reports. Permanent In perpetuity Maps Maps and related records maintained by the department for address location, reference and for tracking various trends. May include lists, books and other methods of address location. Transitory Until record is superseded Meeting Minutes Final, approved Officer and Command Staff meeting minutes. Semipermanent 5 years Narcotics Inventory & Usage Narcotic inventory and usage- hard copy, narcotics distributed to the engine companies. Temporary 3 years Meridian City Council Meeting Agenda August 27, 2019 – Page 235 of 403 39 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD National Fire Incident Reports National Fire Incident Reporting System (NFIRS) Fire Incident Report, relating to fire run, medical emergency, casualty, hazardous materials call, false alarm, good intent, or service call. May include property release forms, civilian and fire service casualty reports, hazardous materials reports, etc. Permanent In perpetuity Patient Care Records Records related to patient care, refusal of care, denial of need for care, supplemental emergency medical services reports, diagnostic attachments to include ECG, care summary reports and vital sign reports. Permanent In perpetuity Plans, Protocols, Guidelines, Policies Records related to department operations, including Medical Supervision Plan, standing written orders, operational guidelines, administrative and operational policies. Transitory Until record is superseded Proof of Insurance Proof of worker’s compensation and other insurance required for training tower usage by other agencies. Transitory Until record is superseded Public Education Programs & Publications Records related to the design and implementation of educational and other outreach programs provided to the public by the department. May include: class descriptions, instructional materials, course outlines, class enrollment and attendance records, reports, speeches, and publications. Semipermanent 5 years Public Record Requests Public records requests and responses. Temporary 2 years after last action Ride-Along Forms Signed waivers for persons requesting a ride- along with the department. Ride Along tracking records. Temporary 2 years Rural Fire Protection District Records All records of activities of the department or other City departments as they relate to the Meridian Rural Fire Protection District. May include: annual audits, land and apparatus acquisition records, records relating to construction of fire stations, bank statements, tax levy forms, Local Government Investment Pool statements, financial statements, annual budget records, legal notices, meeting minutes, election records, declarations of candidacy, election results, ICRMP insurance records, audio recordings of meetings. Permanent In perpetuity Structure Burn Training Records Records related to structure burns. Semipermanent 10 years Meridian City Council Meeting Agenda August 27, 2019 – Page 236 of 403 40 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Subpoena, Duces Tecum or Requiring Court Appearance Records including subpoenas for records retained by the Fire Department (duces tecum) or subpoenas requiring Fire Department personnel to appear in court. Transitory Until administrative need ends Meridian City Council Meeting Agenda August 27, 2019 – Page 237 of 403 41 | P a g e HUMAN RESOURCES DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Records Copies of administrative records including A/P invoices, expense reports, professional membership documents, etc. Transitory Until administrative need ends or record is superseded Affirmative Action; Equal Employment Opportunity Commission Reports Records documenting city compliance with the Civil Rights Act of 1964, the Equal Employment Opportunity Act of 1972 and the Americans with Disabilities Act. Records include: plans, policy statements, reports, investigations, case files and related information. Also includes EEO-4 reports submitted to the Equal Employment Opportunity Commission (EEOC) documenting compliance with EEOC requirements by cities with 15 or more employees. Semipermanent IC § 50-907(2)(g); 29 CFR 1602,1602.14, 1620.32 5 years from date of request or personnel action whichever is later Benefits Continuation Records documenting notice to employees, spouses and dependents informing them of their rights to continue insurance coverage after termination or disability or family leave and whether coverage was elected or rejected. Continuation may be under COBRA or another provision. Notice is also sent to a third party administrator who administers the extended coverage. Records may be filed with the Employee Benefits Records or Employee Personnel Records. Semipermanent IC § 50-907(2)(g); 29 CFR 1627.3 75 years after employee separation, expiration of eligibility, or completion of litigation, whichever is longest Budget Prep Records Working documents utilized to build base budgets and establish yearly budgets; worksheets, enhancements, amendments, etc. Semipermanent 10 years Collective Bargaining Records documenting negotiations between the city and employee representatives, including contracts, reports, negotiation notes, letters of agreement, arbitration findings, cost analyses, minutes, tape recordings, etc. Temporary IC § 50-907(3)(d); 29 CFR 516.5 3 years Committee Records Agendas and meeting minutes/notes for special groups convened by HR for specific purposes such as Benefits, Compensation, and Wellness. Semipermanent 7 years Correspondence, Administrative Correspondence created or received in the course of administering City policies and programs. Semipermanent 5 years Correspondence, Transitory Correspondence regarding day-to-day office operations and does not contain unique Transitory Until administrative need ends Meridian City Council Meeting Agenda August 27, 2019 – Page 238 of 403 42 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD information about City functions or programs. Databases Database records created and maintained for the purposes of generating reports, data files, and a variety of different outputs. Transitory Until administrative need ends or record is superseded Department Guidelines, Policies, Procedures, Processes, and Reports HR guidelines, including but not limited to, Salary Administration Guidelines. Semipermanent 10 years from date guideline in its entirety, or any part thereof, is officially replaced, updated City Standard Operating Policy/Procedure Manual. Semipermanent 20 years from date SOP Manual in its entirety, or any part thereof, is officially replaced, updated Records documenting and relating to HR processes, including but not limited to, recruiting/interviewing processes. Semipermanent 5 years from date HR process in its entirety or any part thereof, is officially replaced, updated Policies, reports, and documents regarding the internal department operations and procedures (e.g. Turnover, Recruiting reports, etc.). Semipermanent 10 years HR reports regarding department performance or other management presentations. Includes reports documenting trends, department or City performance in key areas as determined. Semipermanent 10 years Records that document the formulation, adoption and implementation of internal actions/decisions. Transitory Until administrative need ends or record is superseded Employee Benefits Records relating to city employee benefits information such as: selection of insurance plans, retirement, pension, and disability plans, deferred compensation plans, and other benefit information. Records may include but are not limited to: plan selection and application forms, enrollment records, contribution and deduction summaries, personal data records, authorizations, beneficiary information, notices of disability payment made, and related documentation. Semipermanent IC §§ 50-907(2)(g) and 45-610; 29 CFR 1627.3; 29 CFR 1602.31; IDAPA 09.01.35.081 75 years after employee separation, expiration of eligibility, or completion of litigation, whichever is longest Employee Medical Records Document an individual employee’s medical history. These records are not personnel records and must be kept in a Semipermanent IC §§ 50-907(2)(g) and 72-601; 29 75 years after employee separation, Meridian City Council Meeting Agenda August 27, 2019 – Page 239 of 403 43 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD separate location from employee personnel records as required by the Americans with Disabilities Act. Records may include, but are not limited to: medical exam records (pre-employment, pre-assignment, periodic or episodic), X-rays, and records of significant health or disability limitations. CFR 1602.31; 29 CFR 1910.1020 expiration of eligibility, or completion of litigation, whichever is longest Employee Personnel Records Document of employee’s work history. Original employee personnel records are kept by Human Resources Department unless otherwise specified. Records may include, but are not limited to: employment applications, notices of appointment, training and certification records, records of health limitations, drug testing, salary schedules, personal actions, performance evaluations, awards and other special recognition, letters of recommendation, investigation information, disciplinary action, notices of layoff, letters of resignation, home address and telephone, emergency notification forms, oaths of office, grievance and complaint records, and relate correspondence and documentation. (See also Employee Benefits Records, Employee Medical Records, Recruitment and Selection Records, and Volunteer Records). Notes: (1) Meridian Police Department employee personnel records including original Internal Affairs files and training materials are kept by the Police Department according to the Police Department Records Retention Schedule. Upon employee separation, these records shall be forwarded to Human Resources Department. All other Police Department current employee original personnel records are kept by the Human Resources Department. (2) Meridian Fire Department employee personnel records including original training records and original records related to Union promotions are kept by the Fire Semipermanent IC §§ 50-907(2)(g) and 45-610; 29 CFR 1627.3; 29 CFR 1602.31; IDAPA 09.01.35.081 75 years after employee separation, expiration of eligibility, or completion of litigation, whichever is longest Meridian City Council Meeting Agenda August 27, 2019 – Page 240 of 403 44 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Department. Upon employee separation these records shall be forwarded to Human Resources Department. All other Fire Department current employee original personnel records including ICRMP and BEST training records and Union member promotion applications and PAR forms documenting a promotion are kept by Human Resources Department.. Employment Verification (I-9) of Job Applicants Document to the U.S. Immigration and Naturalization Service that an applicant or employee is eligible to work in the U.S. Information includes: employee information and verification data such as citizenship or alien status and signature, employer review and verification data such as documents, which establish identity and eligibility, and employer’s signature certifying that documents were checked. This category includes forms completed for all new hires, as superseded or previous forms completed on rehires. Temporary IC § 50-907(3)(d), 8 U.S.C. § 1324a(b)(3) (Immigration Reform and Control Act) 3 years after date of hire or 1 year after employment is terminated, whichever is later Forms Forms created for use by HR personnel to facilitate work, including Performance Review, job description template, PAR template, etc. Transitory Until administrative need ends or record is superseded Hazard Exposure Records Emergency response employees exhibiting signs or symptoms possibly resulting from exposure to hazardous substances are required to be provided medical examination and consultation. Records include: employee’s name and social security number; physician’s written opinion, recommended limitations; results of examinations and tests; employee medical complaints related to hazardous substance exposure; description of employee’s duties as they relate to exposure; the employee’s exposure levels or anticipated exposure levels; description of protective equipment used; and information from previous medical examinations of the employee which is not readily available to physician and other information. Semipermanent IC § 50-907(2)(g); 29 CFR 1910.1020 75 years after employee separation, expiration of eligibility, or completion of litigation, whichever is longest Meridian City Council Meeting Agenda August 27, 2019 – Page 241 of 403 45 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Insurance Policies/Plans: Employee Group Health and Life Benefits Records documenting plan descriptions and summaries of city insurance policies and plans covering employee group health and life benefits, including annual certification records. Semipermanent 10 years Kinds and Levels Chart Records documenting the description, classification and compensation of city jobs and positions. Usually includes details of duties and responsibilities of each position time percentage breakdowns of tasks, skills and abilities needed for each position, and related records documenting the development, modification or redefinition of each job or position. Temporary IC § 50-907(3)(d); 29 CFR Part 1602 and 29 CFR 1627.3 3 years Leave Applications Applications or requests submitted by city employees for compensatory, family and medical leave, long term leave and other leave time. Information usually includes: employee name, department, date, leave dates requested, type of leave requested, and related data. These are not kept by Finance. Temporary IC §50-907(3)(d) 3 years Meeting Minutes Internal staff meeting records. Transitory Until administrative need ends or record is superseded Newsletters HR2You Newsletters. Transitory Until administrative need ends or record is superseded Organization Charts HR Department Organization Charts. Transitory Until administrative need ends or record is superseded Personnel Action (PAR) Forms Completed employee forms submitted to HR upon initial hire, pay increase or decrease, change of address, or change of supervisor. Semipermanent IC § 50-907(2)(g); 29 CFR Part 1602 and 29 CFR 1627.3 75 years after employee separation, expiration of eligibility, or completion of litigation, whichever is longest Photographs Photographs relating to HR sponsored/conducted City events (e.g. service awards, employee picnic, Wellness events, etc.). Transitory Until administrative need ends or record is superseded Photo Identification Photographs and other records used to identify city employees, private security personnel, contract workers and other. May include photographs taken by City for Transitory Until record is superseded, obsolete or administrative needs end Meridian City Council Meeting Agenda August 27, 2019 – Page 242 of 403 46 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD identification or prox card or driver’s license photocopy. Position Descriptions Records documenting the description, classification and compensation of city jobs and positions. Usually includes details of duties and responsibilities of each position time percentage breakdowns of tasks, skills and abilities needed for each position, and related records documenting the development, modification or redefinition of each job or position. Temporary IC § 50-907(3)(d); 29 CFR Part 1602 and 29 CFR 1627.3 3 years Presentations Formal departmental presentations to Council, other formal bodies. Semipermanent 5 years Public Records Requests Public records requests and responses. Transitory 1 year after last action Recruitment and Selection Records for Applicants who are Hired Documents regarding the recruitment and selection of city employees and contracted service providers such as attorneys, auditors, consultants, etc. Records may include, but are not limited to: job announcements and descriptions, applicant lists, applications and resumes, position advertisement records, civil service and other examination records, interview questions, interview and application scoring notes, applicant background investigation information, polygraph test results, letters of reference, civil service records, staffing requisition forms, certification of eligibles, recruitment file (job announcement, position description, documentation relating to the announcement and test, and test items and rating levels), and related correspondence and documentation. Temporary IC § 50-907(3)(d); 29 CFR 1602.31; 29 CFR 1627.3(b)(1)(vi) 2 years Meridian Police Department employee original background investigation records are kept by the Police Department. Upon employee separation these original records shall be forwarded to the Human Resources Department for proper disposition. Temporary 2 years after separation Meridian Fire Department Union original recruitment records including National Testing Network testing, application, and interview notes, for applicants who are hired, are kept by the Fire Department Temporary 2 years Meridian City Council Meeting Agenda August 27, 2019 – Page 243 of 403 47 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD until the expiration of the retention period at which time they shall be properly destroyed by the Fire Department. Recruitment and Selection Records for Applicants who are Not Hired Documents regarding the recruitment and selection of city employees and contracted service providers such as attorneys, auditors, consultants, etc. Records may include, but are not limited to: job announcements and descriptions, applicant lists, applications and resumes, position advertisement records, civil service and other examination records, interview questions, interview and application scoring notes, applicant background investigation information, polygraph test results, letters of reference, civil service records, staffing requisition forms, certification of eligibles, recruitment file (job announcement, position description, documentation relating to the announcement and test, and test items and rating levels), and related correspondence and documentation. Temporary IC § 50-907(3)(d); 29 CFR 1602.31; 29 CFR 1627.3(b)(1)(vi) 2 years Meridian Fire Department Union original recruitment records including National Testing Network testing, application, and interview notes, for applicants who are not hired, are kept by the Fire Department until the expiration of the retention period at which time, they shall be properly destroyed by the Fire Department Temporary 2 years Resource Records/Notes Records including notebooks, meeting notes, to-do-lists, employee-compiled notes, etc. Transitory Until administrative need ends or record is superseded Special Projects Documents related to special, one-time projects to include, but not limited to, Employee Satisfaction Survey, Policy Review/Revision, Salary Structure Review. Semipermanent 10 years Surveys HR and other initiated internal surveys, survey results (e.g. Salary Surveys, Employee Satisfactions Surveys, Best Place to Work. Etc.). Semipermanent 10 years Telephone Records Message logs, voicemails, etc. Transitory Until administrative need ends Training Programs/HR Records related to the design and implementation of training programs provided to employees by the City. Semipermanent IC § 50-907(2)(g) 5 years from final presentation and/or use Meridian City Council Meeting Agenda August 27, 2019 – Page 244 of 403 48 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Documents may include course descriptions, instructor certifications, instructional materials, course outlines, class enrollment and attendance records, tests, test results, and related records. Training/Travel Records Records documenting attendance and presentation by HR employees at conventions, conferences, seminars, workshops, and similar training events. Includes training/travel requests, training materials, reports and related correspondence. Semipermanent 5 years Payroll Unemployment Claims Records documenting claims submitted by former city employees for unemployment compensation. Usually includes: claims, notices, reports, and related records. May also include records generated by the appeal of claim determinations. These are received by HR and kept in HR. Temporary IC §50-907(3)(d) 3 years Workers’ Compensation Records and Claims Medical records related to job assignments that document work-related injuries and illnesses, including but not limited to, hearing test records, hazard exposure records, first- aid incident records, physician statements, release consent forms and related correspondence, and records documenting claims submitted by city employees for work-related injuries and illnesses. These records are kept separate from employee personnel files. Semipermanent 30 years after employment separation Meridian City Council Meeting Agenda August 27, 2019 – Page 245 of 403 49 | P a g e INFORMATION TECHNOLOGY (I.T.) DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Activity Logs/Reports Daily, weekly monthly or other reports documenting the activities of Information Technology employees, including but not limited to: sign in/out sheet for keys, access logs and phone logs, minutes, project files and dashboard statistics. Transitory Until administrative needs ends Administrative Records Copies of: A/P invoices, Expense Reports, MIP A/P unposted Reports, Transactions, Internal Invoices, Purchase Orders, Detailed Statements of Revenues and Expenditures. Transitory Until administrative need ends or record is superseded Budget Preparation Records Working documents utilized to build base budgets and establish yearly budgets, including but not limited to enhancements, amendments, carry forward support, FTE anticipation, vehicle replacement, quotes for service/maintenance. Transitory 1 year or until Administrative need ends Correspondence Policy/program correspondence, documenting the formulation, adoption and implementation of significant policy/program decision. Permanent In perpetuity Records created or received in the course of administering city policies, procedures or programs, but these records d o not provide insight into significant policy, procedure or program discussions or decisions. Semipermanent 5 years Correspondence created or received in the course of administering City policies, procedures or programs including but not limited to memos, notes, thank you notes, surveys, letters to businesses and citizens and day -to day office and housekeeping correspondence that does not contain unique information about City functions or programs, for example scrolling agenda and announcements. Transitory Until administrative Need ends HR Documents Departmental employee personnel records, including but not limited to training records, coaching notes, performance evaluations, customer feedback, contact information, etc. Transitory Until employment is terminated, then forward to HR Meeting Records and Notes Internal meeting records and/or staff level notes generated in the course of day to day business, including but not limited to agendas, notes and presentations. Transitory Until administrative need ends or record is superseded Meridian City Council Meeting Agenda August 27, 2019 – Page 246 of 403 50 | P a g e Reference/Owner’s Manuals/ Handbooks Documents to include but not limited to owner’s manuals and documentation. Transitory Until record is superseded or administrative need ends Department Guidelines, Policies, Procedures, Processes and Reports Departmental Policy or program records documenting the formulation, adoption and implementation of departmental policy or program decisions. Including but not limited to Standard Operating Procedures and Guidelines, reference materials or materials obtained from another government entity or agency used in the development of said procedure. Transitory 1 year after document is replaced and/or administrative need ends Department Reports Reports prepared for the Mayor and City Council . Transitory Until administrative need ends Operational Records Backup Files A copy on a disk based backup appliance of the contents of all data from the City servers. Transitory 3 months Service Management Tool All customer support tickets opened in service management systems. Semipermanent IC §50-907(2)(g) (other) 10 years Department Policies and Reports Policies, reports, and documents regarding internal department operations and procedures, e.g. computer usage policy, password policy, service level goals, training materials, evaluations of materials. Semipermanent IC §50-907(2)€ (dept. report) 5 years Disaster Recovery Plan Strategy for retention and recovery of network and information systems following network or server crash or failure. Transitory Until record is superseded or updated IT Updates to Directors Updated project lists and associated priorities provided to Directors at Director meetings. Temporary IC §50-907(3)(d) (other) 2 years Internally- Generated Source Code Programming statements or instructions that create or execute a computer program. Transitory Until record is superseded or updated Internet History List of websites accessed on City computers and electronic devices. Transitory 90 days Inventory Management List of electronic devices held by City and software licensing information and specifications for each electronic device used by City. Transitory Until record is superseded or updated Outlook Appointments Meeting requests sent and received by employees via City email system; appointments scheduled via City email system by employees. Transitory Until deleted by user Meridian City Council Meeting Agenda August 27, 2019 – Page 247 of 403 51 | P a g e Outlook E-mail Messages –City Staff All e-mail messages, sent or received by City staff using City’s e-mail system. (E- mail messages may be preserved elsewhere in digital or paper format for longer periods of time as the subject matter of such messages may require.) Semipermanent IC §50-907(2)(g) (other) 5 years Outlook Tasks and Notes Tasks, task requests and reminders sent and received by employees via City email system. Transitory Until deleted by user Prox Card Access Records Register of which prox cards have accessed a restricted area. Transitory 90 days Security Camera Footage Video footage from security cameras mounted on and in city facilities. Transitory Until overwritten by system Call Records List of incoming and outgoing calls, including phone numbers and caller identification, as available. Transitory 90 days Voicemail Messages Incoming verbal messages recorded on City voicemail systems. Transitory Until deleted by user Meridian City Council Meeting Agenda August 27, 2019 – Page 248 of 403 52 | P a g e MAYOR ’S OFFICE RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Records Activity Logs/Reports Daily, weekly monthly or other reports documenting the activities of the Mayor’s Office employees, including but not limited to: sign in/out sheet for credit cards and checklists. Transitory Until administrative needs ends Administrative Records Copies of: A/P invoices, Expense Reports, MIP A/P unposted Reports, Detailed Statements of Revenues and Expenditures. Transitory Until administrative need ends or record is superseded Budget Preparation Records Working documents utilized to build base budgets and establish yearly budgets, including but not limited to enhancements, amendments, carry forward support, FTE anticipation, vehicle replacement, quotes for service/maintenance. Transitory 1 year or until administrative need ends Correspondence Policy/program correspondence created or received, documenting the formulation, adoption and implementation of significant policy/program decision. May include correspondence relating to Commission and Committee appointments and correspondence with other government agencies. Permanent In perpetuity Correspondence created or received in the course of administering city policies/programs, but these records do not provide insight into significant policy/program discussions or decisions. May include citizen response letters, letters to homeowner associations and businesses. Semipermanent 5 years Correspondence created or received which is not unique to City functions or programs. May include; thank you notes, invitations, and general mail. Transitory Until administrative Need ends Customer Complaints/Kudos Complaint or Compliment records including but not limited to letters, phone calls, comment cards and in person feedback from citizens, customers, developers and contractors. Transitory Until administrative need ends Meridian City Council Meeting Agenda August 27, 2019 – Page 249 of 403 53 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Forms/Templates Forms/Templates created for use by the Mayor’s Office including but not limited to visual aids, applications, checklists, and web documents. Transitory Until administrative need ends or record is superseded HR Documents Departmental employee personnel records, including but not limited to training records, coaching notes, Performance Evaluation, contact information. Record is confidential and will be kept in a locked files with manager until employment has ended; File sent to HR for retention after termination (voluntary or involuntary). Transitory Until employment is terminated; then forward to HR Meeting Records and Notes Special Projects/Initiatives Internal meeting records and/or staff level notes generated in the course of day to day business, including but not limited to; agendas, notes and presentations. Transitory Until administrative need ends or record is superseded Reference/Owner’s Manuals/ Handbooks Documents to include but not limited to: Owner’s Manuals and code updates. Transitory Until record is superseded or administrative need ends Department Guidelines, Policies, Procedures, Processes and Reports Departmental Policy or program records documenting the formulation, adoption and implementation of departmental policy or program decisions. Including but not limited to Standard Operating Procedures and Guidelines, reference materials or materials obtained from another government entity or agency used in the development of said procedure. Transitory 1 year after document is replaced and/or administrative need ends Presentations Formal department presentations to Council, Community Groups or other agencies/entities or people, e.g. Strategic Update, New Council member training, and City of Meridian updates. Transitory Until administrative need ends Telephone Records Message logs, voicemails, ShoreTel/Mitel call volume reports etc. Transitory Until administrative need ends Operational Records Agendas & Minutes Agendas and minutes of Director Meetings, Operational Meetings, Mayor’s Youth Advisory Council, Mayor’s Senior Advisory Board, and Faith Ambassador Council Meetings. Semipermanent 5 years Meridian City Council Meeting Agenda August 27, 2019 – Page 250 of 403 54 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Annual Reports Report on City’s and Mayor’s Office activities over preceding year summarizing activities and financial performance. Permanent In perpetuity Applications Forms and materials submitted with application for positions or awards administered by Mayor’s Office, including applications for scholarships, Promise partners, Mayor’s Youth Advisory Council, volunteer positions, City commissions, and City committees or task forces. Semipermanent 5 years Attendance Sheets Sign-in sheets, where offered, for activities and events hosted by the Mayor’s Office. Transitory Until administrative needs ends City Website Content HTML text stored in data base table in CMS. Note: Source document may exist elsewhere, and be retained pursuant to separate record retention schedule. Transitory Until updated or record is superseded Memoranda Internal or external memoranda summarizing research, recommendations, and other information. Permanent In perpetuity Mayoral memos regarding proclamations, meetings, or events. Semipermanent 5 years News Releases A written or recorded record directed at members of the news media for the purpose of making a newsworthy announcement. Semipermanent 25 years Photos Published or historically significant photographs taken, owned, or stored by the Mayor’s Office. Permanent In perpetuity Photographs that are not used or needed for a particular purpose. Transitory Until administrative need ends Meridian City Council Meeting Agenda August 27, 2019 – Page 251 of 403 55 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Proclamations Proclamations issued by the Mayor not read at City Council meetings. Semipermanent 10 years Proclamations issued by the Mayor and read at City Council meetings. Transitory Until administrative need ends Publications Informational or promotional publications of the Mayor’s office, including newsletters, flyers, marketing materials, brochures, program materials. Semipermanent 5 years Public Addresses Records relating to State of the City address. May include script, video, PowerPoint, program, agenda, photos. Permanent In perpetuity Records relating to State of the City addresses or speeches. May include script, video, PowerPoint, program, agenda, photos. Transitory Until administrative need ends Special Projects Documents related to special or one- time projects to include, but not limited to: Strategic Plans. Semipermanent 10 years Talking Points Records prepared to summarize issues in preparation for discussion with the public or media. Transitory Until administrative need ends Videos Videos prepared monthly for informational or promotional purposes, e.g ., Celebrate Meridian. Permanent In perpetuity Videos prepared weekly for informational or promotional purposes, e.g. , City Council meetings, This Week in Meridian. Temporary 2 years Raw video footage, used or unused. Transitory Until administrative need ends Meridian City Council Meeting Agenda August 27, 2019 – Page 252 of 403 56 | P a g e PARKS & RECREATION DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Activity Logs/Reports Daily, weekly, monthly, or other reports documenting the activities of the Parks and Recreation Department employees, including but not limited to: sign in/out sheet for credit card and diesel fuel transfer tank log sheets. Transitory Until administrative need ends Lost & Found log sheets documenting items that have been lost and found by citizens in the parks and other MPR facilities. Transitory Until administrative need ends Administrative Records Copies of A/P invoices, Expense Reports, Detailed Statements of Revenues and Expenditures, Capital Improvements Plan, Parks & Recreation Facilities Depreciation Schedule, MPR Communications Plan, and other related documents. Transitory Until administrative need ends Agendas & Minutes Agendas and minutes of weekly and monthly MPR staff meetings. Semipermanent 10 years Budget Preparation Records Working documents utilized to build base budgets and establish yearly budgets, including but not limited to enhancements, amendments, carry forward support, FTE anticipation, vehicle replacement, and quotes for service/maintenance. Semipermanent 10 years (follows Finance) Correspondence Policy/program correspondence documenting the formulation, adoption, and implementation of significant policy/program decision. Including but not limited to Commission and Committee. Permanent In perpetuity Records created or received in the course of administering city policies, procedures or programs, but these records do not provide insight into significant policy, procedure or program discussions or decisions. Including but not limited to citizen response letters. Semipermanent 5 years Meridian City Council Meeting Agenda August 27, 2019 – Page 253 of 403 57 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Correspondence created or received in the course of administering City policies, procedures or programs including but not limited to memos, transmittals, notes, comments, thank you notes, letters to businesses and day-to day office and housekeeping correspondence that does not contain unique information about City functions or programs. Transitory Until administrative need ends Committee Records Agendas, meeting minutes/notes, and audio recordings of special groups convened by Parks & Recreation for specific purposes, such as understanding operational gaps and process delays (e.g., Golf Course Focus Group, Christmas in Meridian, MPR Communications Plan, and Regional Geese Management). Transitory Until administrative need ends Customer Kudos/Complaints Compliment or complaint records including but not limited to letters, phone calls, emails, comment cards and in person feedback from citizens, customers, and sponsors. Transitory Until administrative need ends Department Guidelines, Standard Operating Procedures, Policies, Processes, and Director’s Orders Administrative SOPs, policies, processes, director’s orders, etc. pertaining to facilities and recreation classes, camps, special events, and sports (e.g., Lost & Found, CableONE Movie Night, Metal Detecting, Contracted Instructors, Registrations &Refunds, Sports League Bylaws, Partnerships Between Private or Public Entities, Hot Air Balloons). Transitory Until administrative need ends Employee Time Logs and Reports Completed logs of employees’ timesheets, tasks, and location; reports and analysis of related data. Semipermanent 5 years, unless record is superseded by Finance Department Meridian City Council Meeting Agenda August 27, 2019 – Page 254 of 403 58 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Facility Permits Permits and materials including, but not limited to: Completed Park Alcohol and Amplified Sound Permits related to individual’s or organization’s park picnic shelter reservation, short-term concessions permits and related materials from vendors. Temporary 2 years Facility Reservation Application and Materials Completed forms and related materials collected from individuals or businesses registering for a recreation class, team, or event and other required documentation, such as proof of insurance. ____________________________ Collected Certificates of Liability Insurance from individuals or vendors. Temporary _________________ Temporary 2 years _________________ 2 years Financial Aid Applications Completed application forms and materials submitted to request financial assistance for children’s class or program (e.g., Care Enough to Share). Temporary 2 years Forms/Templates Forms/templates created for use by the Parks and Recreation Department, including but not limited to internal purchase orders form, diesel fuel transfer tank log sheet, child pick up form, medical waiver, Care Enough to Share application, Generations Plaza memorial brick application, alcohol permit application, amplified sound permit application, sports roster, sports and special events registration forms, sponsor application, volunteer application. Transitory Until administrative need ends Grounds Maintenance Records Pesticide spray records, daily splash pad test readings, playground inspections, restroom cleaning safety data sheets, and other documents related to parks and recreation facilities. Transitory Until administrative need ends Meridian City Council Meeting Agenda August 27, 2019 – Page 255 of 403 59 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Historical Records 2028 time capsule content information. Permanent In perpetuity Annual newsletters prepared by Parks & Recreation Department highlighting construction projects, park dedications, and other efforts and initiatives. Permanent In perpetuity Copies of MPR Department Annual Reports provided to the Mayor’s Office in conjunction with the State of the City Address. Permanent In perpetuity External awards, plaques, and certificates bestowed upon the MPR Department. Permanent In perpetuity MPR Department Dashboards which document statistical data by year, including but not limited to the number of sports teams/participants/leagues, sports gym usage, Activity Guide enrollments, park shelter and field reservations, park acreage, urban forestry, pathway maintenance, volunteers, revenues, playground safety, turf maintenance, full-time staff, special events and temporary use permits, employee safety, vandalism, and other related information. Permanent In perpetuity National Recreation & Park Association (NRPA) PRORAGIS annual statistical field reports. Permanent In perpetuity Parks & Recreation Master Plan and Appendices which document current parks and recreation facilities and services, level of service, etc. and also provide the framework to respond to the evolving needs of the community. Permanent In perpetuity Park dedication plaque mock-ups detailing the dedication date, Mayor, City Council, MPR Commission, MPR staff, and other volunteers and contributors. Permanent In perpetuity Photographs, newspaper and news channel articles and clippings, Permanent In perpetuity Meridian City Council Meeting Agenda August 27, 2019 – Page 256 of 403 60 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD press releases, and videos relating to Parks and Recreation Department including but not limited to sponsored/conducted City events; park, pathway, and facility dedications, celebrations, and ribbon cuttings; park and pathway amenities, landscape and scenery; recreation classes, camps, and sports; and staff. Proclamations not otherwise retained by the Clerk’s Office. Transitory Until administrative need ends HR Documents Copies of departmental employee personnel records kept in locked files with manager until employment has ended; file sent to HR for retention after termination (voluntary or involuntary). Transitory Until employment is terminated; then forward to HR Incident or Accident Reports Citizen reports of incidents, injuries, or accidents incurred during or related to a department- sponsored or department-provided class, camp, program, reservation, or activity. Temporary 2 years Indemnity Forms, Medical Release Forms, Waivers Signed waiver/indemnity agreement related to individual’s or organization’s participation in department-sponsored or department-provided class, camp, program, reservation, activity, transportation, or travel. Temporary 2 years Marketing Materials Informational or promotional publications of the Parks & Recreation Department, including flyers, brochures, program materials, Facilities Tour/Park Ambassador/other program booklets, PowerPoint and Prezi presentations, z-cards, and videos. Transitory Until Administrative Need Ends Memorial Forms Completed citizen forms requesting memorial in MPR facility under established memorial program (e.g. Generations Plaza Brick Sales form, Kleiner Park Memorial Tree Transitory Until administrative need ends Meridian City Council Meeting Agenda August 27, 2019 – Page 257 of 403 61 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Plaza Paver Sales, Memorial Tree Program form). Meeting Records and Notes Internal meeting records and notes generated in the course of day to day business, including but not limited to agendas, notes, and presentations. Transitory Until administrative need ends MPR Commission Records Copies of Commission and Committee agendas and summary minutes. Transitory Until administrative need ends Copies of bylaws. Transitory Until administrative need ends Copies of contact information listing Commission members’ names, addresses, phone numbers, email addresses, etc. Transitory Until administrative need ends Copies of correspondence regarding day-to-day operations or administration. Transitory Until administrative need ends Copies of project records documenting historical or cultural significance to the City and/or Meridian community Transitory Until administrative need ends Copies of project files and reports used by MPR staff, Commission, Committee in the course of researching, developing, completing, reporting on, or acting on initiatives of the Commission/Committee. Transitory Until administrative need ends Copies of roster listing current Commission members, including names, seat numbers, and appointment dates. Transitory Until administrative need ends Presentations Formal department PowerPoint, Prezi, and other presentations to Council or others, e.g. New Council member training, Joint Council/Commission workshop training, and Meridian Development Corporation. Transitory Until administrative need ends Project Files Copies: Park, pathway, and other project/initiative records, including but not limited to contracts and agreements to which the City is a party, deeds and real property, site plans and maps, Transitory Until administrative need ends Meridian City Council Meeting Agenda August 27, 2019 – Page 258 of 403 62 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD permits and inspection records, certificates of zoning compliance, conditional use permits, development agreements, preliminary and final plats, purchasing contracts, accounts payable invoices and other financial records, meeting agendas and minutes, and any other related correspondence. Recreation Activity Sign In/Sign Out Sheets Log sheets completed by parents to signify that minor has been dropped off or picked up from a department-sponsored or department-provided class, camp, program, or activity. Temporary 2 years Log sheets completed by participant confirming they have attended a class or activity. Temporary 2 years Reference/Owner’s Manuals/Books Documents to include but not limited to equipment and electronics. Transitory Until administrative need ends Resource Records/Notes Records including notebooks, meeting notes, to-do lists, employee-compiled notes, etc. Transitory Until administrative need ends Special Event Forms Completed forms from citizens and businesses participating in a special event, including but not limited to vendor and sponsor contracts and entries. Temporary 2 years Special Projects/Initiatives Documents related to special or non-confidential one-time project to include, but not limited to: Strategic Plan Initiatives, Smoke- Free Parks, and Forestry Stimulus. Transitory Until administrative need ends Sports Schedules and Scores Record of games played and final scores. Transitory Until Administrative Need Ends Surveys Internal and external outreach surveys and results, presentations, neighborhood meeting minutes, correspondence, and summary reports to solicit citizen input on parks and recreation, customer service, and process improvement. Records of public input, including survey results, neighborhood Semipermanent 10 years Meridian City Council Meeting Agenda August 27, 2019 – Page 259 of 403 63 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD meeting minutes, correspondence, etc. Team Rosters Record of all individuals registered for a sports team. Temporary 2 years Telephone Records Message logs, voicemails, etc. Transitory Until administrative need ends Training Records and Resources Records including but not limited to documenting attendance and presentation by City employees at conventions, conferences, seminars, workshops, and similar training events. Includes training requests, training, and Continuing Education Unit tracking reports and other related correspondence. Transitory Until administrative need ends Tree Inventory & Abatement Inventory of all public trees maintained by City Arborist and abatement records per City Code. Permanent In perpetuity Vandalism & Restitution Records Copies of records related to park, pathway, and facility vandalism incidents and restitution, including but not limited to property damage reports, etc. Transitory Until administrative need ends Volunteer Records Applications, timesheets, and other biographical notes related to City volunteers, including Park Ambassadors, scouts, and other civic groups. These records also include records documenting the activities and administration of volunteer programs in city hall and records documenting work performed for the City by citizens without compensation for their services. May include volunteer application forms, volunteer and emergency contact information, agreements, applications, skills test results, training documentation, task assignments, monitoring records, volunteer hour statistics, volunteer program publicity records, insurance information, inactive volunteer files, and related records. Transitory Until administrative need ends Meridian City Council Meeting Agenda August 27, 2019 – Page 260 of 403 64 | P a g e POLICE DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative records Administrative records including proxy card check out list, vehicle check out log, visitor log , etc. Transitory 1 year Activity reports Daily, weekly, monthly or other reports documenting the activities of employees, including: type of activity, employees involved, time spent on activity, work completed, equipment used, etc. May include Education & Prevention Training reports. Semipermanent Idaho Code § 50-907(2)(e) 5 years Asset forfeiture records Documentation pertaining to the seizure process and obtaining approval through the courts. Semipermanent IC § 50- 907(2)(a) 5 years after closure of case Briefing records Records documenting internal communications between supervisors and shift workers or between staff on different shifts to alert them to problems, issues or activities. Records may include, but not limited to: briefing logs, ILETS/NCIC messages, and bulletins from other agencies. Transitory Until administrative need ends Bulletins from other agencies Records including bulletins, circulars, and related records received from federal, state and local law enforcement agencies. Usually contains descriptions and photographs of fugitives, missing persons, stolen property, etc. Transitory Until administrative need ends Code enforcement records** Records created by code enforcement officers to document a violation or investigation into a suspected violation of city ordinance that does not become a crime report (DR). Semi- permanent Idaho Code § 50-907(2)(g) 5 years after last action Meridian City Council Meeting Agenda August 27, 2019 – Page 261 of 403 65 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Community service and outreach programs Records relating to police community service programs. Records may include: publications, mailing lists, plans, evaluations, notes, reports, lesson plans and outlines, etc. Transitory Until administrative need ends Crime analysis statistics Records documenting police efforts to anticipate, prevent, or monitor criminal activity. May include statistical summaries of crime patterns, modes of operation, analysis of particular crimes, criminal profiles, forecasts, movements of known offenders, etc. Temporary IC § 50- 907(3)(d) 3 years Crime reports (DRs) for Suicides, Unattended Deaths, and Major Crimes (murder, involuntary manslaughter, rape, sexual abuse of a child, terrorism) Reports documenting a suicide, unattended death and/or criminal offense and actions taken, including charges or arrests. Record typically includes location of occurrence, date and time, handling officer, involved parties (suspects, victims, witnesses, reporting parties, etc.) and their personal information, summary of events and supportive documents (e.g., probable cause statements, witness statements , runaway forms, release of custody forms (juveniles), criminal background information (ILETS/Triple III, Ada LE Lookup, ISTARS, JDOC), documents provided by citizens and victims, citations, property invoices, release of property forms, etc.). May include polygraph records (e.g., pre- examination records, questions, statements of consent, analysis reports, results charts, conclusions, interviewee statements, related information); property and evidence control and disposition records (e.g., IC § 50- 907(2)(e) Prosecuted cases: 100 years after final disposition Non-prosecuted cases: 100 years after date of last investigative action Meridian City Council Meeting Agenda August 27, 2019 – Page 262 of 403 66 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD evidence photographs, receipt forms, evidence logs, property reports, destruction lists, property consignment sheets, seized firearm logs, homicide evidence inventories, etc.); and/or informant case files (reports, correspondence, payment records, fingerprint cards, signature cards, letters of understanding on informants’ activities and related records). Crime reports (DRs) and citations for other crimes Reports documenting a criminal offense and actions taken, including charges or arrests. Record typically includes location of occurrence, date and time, handling officer, involved parties (suspects, victims, witnesses, reporting parties, etc.) and their personal information, summary of events and supportive documents (e.g., probable cause statements, witness statements, tow slips, administrative license suspension forms, intoxilyzer slips, field sobriety tests forms, runaway forms, release of custody forms (juveniles), criminal background information (ILETS/Triple III, Ada LE Lookup, ISTARS, JDOC), documents provided by citizens and victims, citations, property invoices, release of property forms, Leads Online printouts, shoplifting reports from store security officers, etc.). May include polygraph records (pre- examination records, questions, statements of consent, analysis reports, results charts, conclusions, interviewee statements, related Semipermanent IC § 50- 907(2)(g) Prosecuted cases: 5 years after final disposition Non-prosecuted cases: 5 years after date of last investigative action Meridian City Council Meeting Agenda August 27, 2019 – Page 263 of 403 67 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD information), abandoned vehicle reports, found property records, traffic collision reports, property and evidence control and disposition records (e.g., evidence photographs, receipt forms, evidence logs, property reports, destruction lists, property consignment sheets, seized firearm logs, homicide evidence inventories, etc.), and/or informant case files (reports, correspondence, payment records, fingerprint cards, signature cards, letters of understanding on informants’ activities and related records). Criminal history records or ILETS/NCIC reports** Records obtained via ILETS or local jail systems (Ada LE Lookup) that provides information on the accumulated criminal arrest and conviction history of an individual which may be useful in an investigation. May include summary sheet, arrest record, fingerprint information, mug shot, name, aliases, residence, sex age, date and place of birth, height, weight, hair and eye color, scars, marks, tattoos, abnormalities, date of arrest, offense committed. Transitory Until administrative need ends Digital media – Type 1 Digital media attached to a crime report for a major crime. Includes video, audio, or other digital content created by a law enforcement officer in the course of an investigation or response and attached to a crime report for murder, involuntary manslaughter, rape, sexual abuse of a child, or terrorism. Semipermanent IC § 50- 907(2)(g) Prosecuted cases: 100 years after final disposition Non-prosecuted cases: 100 years after date of last investigative action Meridian City Council Meeting Agenda August 27, 2019 – Page 264 of 403 68 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Digital media – Type 2 Digital media attached to a crime report for a felony other than a major crime. Includes video, audio, or other digital content created by a law enforcement officer in the course of an investigation or response and attached to a crime report for a crime other than murder, involuntary manslaughter, rape, sexual abuse of a child, or terrorism. Semipermanent IC § 50- 907(2)(g) Prosecuted cases: 5 years after final disposition Non-prosecuted cases: 5 years after date of last investigative action Digital media – Type 3 Digital media attached to a misdemeanor or infraction crime report. Includes video, audio, or other digital content created by a law enforcement officer in the course of an investigation or response and attached to a crime report for a misdemeanor crime or infraction. Transitory Prosecuted misdemeanor cases: 410 days after final disposition Non-prosecuted misdemeanor cases: 410 days after last investigative action Prosecuted infraction cases: 210 days after final disposition Non-prosecuted infraction cases: 210 days after investigative action Digital media – Type 4* Digital media not attached to a crime report or where no enforcement action was taken. Includes video, audio, or other digital content created by a law enforcement officer not attached to a crime report. Transitory 210 days Digital media – Type 5* Digital media related to an officer complaint. Includes video, audio, or other digital content created by a law enforcement officer in the course of an Temporary IC § 50- 907(3)(d) 2 years Meridian City Council Meeting Agenda August 27, 2019 – Page 265 of 403 69 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD investigation or response relevant to a complaint about such response or officer. Digital media – recorded in error Digital media recorded in error. Includes video, audio, or other digital content created by a law enforcement officer unrelated to an investigation or response. Transitory Until administrative need ends Field interview reports (FI cards) An informational document written by police officers relating to individuals, events, or vehicles for which the officer does not have probable cause for enforcement. Typically includes name and current address of person contacted, physical description of person or vehicle, officer’s name, location of contact, date and time, reason for contact, etc. Semipermanent IC § 50- 907(2)(g) 5 years Grant records Applications and required reporting documents for grants to support law enforcement initiatives and programming (e.g., crime prevention, substance abuse programs, criminal justice, SWAT). Semipermanent Idaho Code § 50-907(2)(g) 10 years after grant closeout Gun dealers’ sales records Records documenting purchases of guns from dealers. May include duplicate register sheets mailed by the dealer to MPD and triplicate register sheets mailed by the dealer to ISP for criminal records checks and forwarded to MPD. May include sheet number, sales person, date and time, city, serial number, make, model, caliber, purchaser’s information, and signatures. Transitory Until background check is completed and administrative need ends Meridian City Council Meeting Agenda August 27, 2019 – Page 266 of 403 70 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Health & Welfare Referrals APS & Daycare complaints Referrals of suspected child abuse, adult abuse and daycare complaints. Semipermanent IC § 50- 907(2)(g 5 years from closure of referral or case. Informant case files not attached to crime report** Records documenting information about informants used by department. personnel. Records typically include reports, correspondence, payment records, fingerprint cards, signature cards, letters of understanding on informants’ activities and related records. Transitory Until administrative need ends Internal affairs files Records documenting department’s investigation of an officer’s role in an incident for the purpose of evaluating compliance with department policy and professional standards. Records typically include investigative materials (video and audio recordings, written statements, narratives, analysis), polygraph records (pre- examination records, questions, statements of consent, analysis reports, results charts, conclusions, interviewee statements, related information), and recommended disciplinary actions, if any. Semipermanent IC §§ 50- 907(2)(g) and 45-610; 29 CFR 1627.3; 29 CFR 1602.31 75 years after employee separation or completion of related litigation, whichever is longest Intoxilyzer 5000en, Draeger 9510 and LifeLoc instrument records Factory and State of Idaho certificates for instrument; log of each person that takes the breathalyzer test and verification testing. May include suspect name, date, time, results, operator name, calibration check results, simulated temperature in range, comments, etc. Temporary IC § 50- 907(3)(d) and IDAPA 11.03.01.013.06 3 years after certificate has been issued Meridian City Council Meeting Agenda August 27, 2019 – Page 267 of 403 71 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Intoxilyzer 5000EN,LifeLoc FC20, and Draeger 9510 user certifications and class roster User certification cards and class roster for Meridian police officers. Intoxilyzer instructor replaces with each new certification period. Transitory Until administrative need ends Local Records Check/ Backgrounds Local records check of police contacts requested by OPM, FBI or military for their employment purposes. Transitory 1 year after submission to requestor Master name index records Information on individuals who are field interviewed, individuals who are arrested, suspects or accomplices in crimes, victims, complainants, and witnesses to incidents. Information typically includes name, address, date of birth, race, sex, date and time of incident or contact, case number (DR#), citation numbers and other identifying data. Semipermanent IC § 50- 907(2)(g) 100 years Multiple Firearms Backgrounds Background applications for multiple firearm purchase requests. Transitory 18 U.S.C. § 922(t)(2)(C); 28 CFR § 25.9(d) Immediately after completion Parking citations Police department copy of citations issued for parking violations. Record typically includes date and time, location of offense, vehicle license plate information, code violation number, and issuing officer. (Parking citations that are paid are sent to City Hall Finance Department. Parking citations that are unpaid and lead to court summons are sent to the City Prosecutor’s office.) Transitory 6 months after final disposition Photo identification records Records with photos used to identify employees, private security personnel, Transitory Until administrative need ends Meridian City Council Meeting Agenda August 27, 2019 – Page 268 of 403 72 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD contract workers, etc. May include photos taken for employee identification cards, prox cards, etc. Public records requests of any and all records not associated to a Major Crime DR Written public records requests, responses, records provided, and original (unredacted) records. Transitory 1 year after response provided Public records requests of records associated to a Major Crime DR Written public records requests, responses, records provided, and original (unredacted) records pertaining to a crime DR that falls under the Category of Crime reports (DRs) for Suicides, Unattended Deaths, and Major Crimes (murder, involuntary manslaughter, rape, sexual abuse of a child, terrorism). IC § 50- 907(2)(e) Record to be retained based upon the retention of the original Crime DR file. Radar equipment, certifications, and maintenance records Records documenting the calibration and maintenance of radar equipment that may be useful in documenting the accuracy of the readings. Often includes original factory certification of calibration. Information relating to maintenance and repair may include a description of the work completed, parts used, date of service, equipment number, make, model, etc. Temporary IC § 50- 907(3)(d) 3 years after retirement of equipment Training materials Records related to training programs provided to MPD personnel by presenters including City employees, contractors, or other presenters. May include course descriptions, instructor certifications, instructional materials, course outlines and handouts, and attendance records. Semipermanent IC § 50- 907(2)(g) 5 years from final presentation and/or use Meridian City Council Meeting Agenda August 27, 2019 – Page 269 of 403 73 | P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Vacation watch forms Records documenting inspection of properties when the owner/occupant is away. May include name, address, date requested, vacation beginning and ending time, emergency contact information, special conditions, date and time officers check the property, etc. Transitory Until administrative need ends Victim Witness System Notations and documents documenting contact with victims and witnesses. Semipermanent IC § 50- 907(2)(g) 20 years after investigation closure or disposition of case, whichever is later Written warnings Written notice provided by MPD officer to member of the public to bring attention to a potential or actual violation. Semipermanent IC § 50- 907(2)(g) 5 years * Note: Where record is used for legal, training, or purposes other than those enumerated in retention period, that record shall be retained according to the retention period established for other records similarly used. ** Note: Where record is embedded with a crime report (DR), it shall be retained according to the retention period established for the crime report. Meridian City Council Meeting Agenda August 27, 2019 – Page 270 of 403 74 | P a g e PUBLIC WORKS DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD All Department Records Accessibility Records, City- Owned Facilities Contractor logs, key list, and any other records documenting access to City-owned buildings by authorized persons. Transitory Until administrative need ends or record is superseded Activity Reports Daily, weekly, monthly or other reports documenting the activities of Public Works Department employees, including: type of activity, employees involved, time spent on activity, work completed, equipment and fuel used, reports, logs, log sheets, and related records. Transitory Until administrative need ends or record is superseded Ada County Highway District (ACHD) Permits Permits issued by Ada County Highway District (ACHD) to dig in public utility easement. Semipermanent 5 years Administrative Records Clothing order spreadsheets, copies of: Accounts Payable invoices, expense reports, leave request logs, MIP Accounts Payable invoices, professional membership documents, evacuation checklists and on call yearly roster logs. Transitory Until administrative need ends or record is superseded Alarm Monitoring / Test Results Reports Reports of monitoring fire alarms, security alarms and sprinkler tests for all relevant City-owned facilities including annual fire alarm testing, annual backflow testing, quarterly sprinkler testing in Sapphire suppression system, monthly fire pump runs, and monthly check on fire extinguishers and Sapphire. Semipermanent 5 years Budget Preparation Records Work documents utilized to build base budgets and establish yearly budgets, including vehicle replacement worksheets, enhancements, amendments and carry forward support. Semipermanent 10 years Correspondence, Administrative Correspondence created or received in the course of administering City policies, procedures, or programs. Semipermanent 5 years Correspondence, Transitory Day-to-day office and housekeeping correspondence that does not contain unique information about City functions or programs. Transitory Until administrative need ends Meridian City Council Meeting Agenda August 27, 2019 – Page 271 of 403 75 | P a g e Customer Complaints Complaint letters, notes on phone calls and in person complaints from customers/citizens. Transitory Until administrative need ends Databases Database records created and maintained for the purposes of generating reports, data files, and a variety of different outputs. Transitory Until administrative need ends or record is superseded Departmental Reports Department reports, performance management presentations. Semipermanent 10 years Engineering Capital and Enhancement Plan (ECEP) Reports Engineering Capital & Enhancement Plan (ECEP) – 5 year Capital Improvement Plan Reports. Semipermanent 10 years Equipment Maintenance and Repair Records Records of repair and maintenance of equipment assigned to Public Work, including but not limited to: generators, sewage lift pumps, water pumps, office equipment, and furniture. Records may include summaries, reports, and similar records usually compiled from daily work records on a monthly or quarterly basis. Transitory Until asset is removed from service or until administrative need ends. Facility Assessments, Maintenance, and Repair Records Records regarding maintenance and repairs of buildings and grounds owned or leased by the City including assessments of the condition of City-owned buildings, summaries, logs, reports, and similar records usually compiled from daily work records. Transitory Until administrative need ends or record is superseded Forms Forms created for use by Public Works personnel to facilitate their work including but not limited to performance review forms, project forms, staff forms, communication forms, and record retention labels. Transitory Until administrative need ends or record is superseded Geographic Information Systems, Digital Orthophotography Images Aerial photographs of properties within the City. Permanent In perpetuity Geographic Information Systems, GIS Data Points, lines, attributes, and polygons relating to infrastructure that the City owns or maintains. Transitory Until superseded Geographic Information Systems, Maps A visual representation of data within a particular geographical area. Also includes maps and data Transitory Until administrative need ends Meridian City Council Meeting Agenda August 27, 2019 – Page 272 of 403 76 | P a g e provided by outside agencies including edge of pavement, parcels, roads, and others. Health and Safety Manual Documents related to the Public Works Department Health and Safety Manual. Transitory Until administrative need ends or record is superseded HR Documents Departmental employee personnel records should be kept in the appropriate Division’s file until employment has been terminated (involuntary or voluntary) and then the file should be sent to HR for retention. Transitory Until employment is terminated; then forward to HR Maintenance Request Record Records documenting requests and responses thereto concerning a variety of maintenance responsibilities carried out by the Public Works Department. Examples include, but are not limited to: brushing and limbing, road grading, rocking, sealing, patching, and marking, traffic signals and signs, City-owned buildings and equipment, and water and sewer system problems. Temporary 2 years Master Plan Records Records that document the present and projected needs of the City for water, sewer, storm drainage, streets, bike paths, and other utility related systems. Includes an implementation schedule for construction, plans, reports, evaluations, cost analyses, drawings, and related documents containing rates, inventory evaluations, system rehabilitation or replacement, distribution of services, etc. Permanent In perpetuity Meeting Minutes Internal meeting agendas, minutes, sign-in sheets Semipermanent 5 years Photos, Building Maintenance Photos relating to repair and replacement of City-owned equipment, material, and facilities. Semipermanent Keep records requiring engineering stamps 2 years after life of structure. Keep all other records 10 years. Photos, Construction Photos relating to Public Works construction activities, infrastructure, inspection photos, etc. Permanent In perpetuity Meridian City Council Meeting Agenda August 27, 2019 – Page 273 of 403 77 | P a g e Photos, General Photos related to Public Works Department activities and other general use pictures. Transitory Until administrative need ends Potential Exposure Records Report created when personnel is exposed or potentially exposed to a chemical, including SDS sheet of the chemical involved. Record is placed in the employee personnel record. Transitory Until employment is terminated; then forward to HR Presentations Departmental presentations. Semipermanent 10 years Preventative Maintenance Work Plans Preventative maintenance schedules, work orders. Transitory Until asset is removed from service or until administrative need ends Process Documents Standard Operating Procedures, Process Flowcharts, Workflows, Responsible Accountable Consulted Informed (RACI) Charts and Process Performance Measures. Transitory Until administrative need ends Quotes Quotes from contractors and other service providers. Preliminary and final quotes for goods and services used to conduct building repairs, maintenance, or modifications. Transitory Until administrative need ends Record Drawings Revised set of drawings submitted by contractor upon completion of land development phase of a commercial, governmental, or residential project or components thereof. This includes stamped record drawings, as-builts, and wiring diagrams including but not limited to water and sewer infrastructure as installed in Meridian. Permanent In perpetuity Safety Audits Health and Safety audits. Temporary 3 years after most recent audit Safety Data Sheets (SDS) Safety Data Sheets (SDS). Also see Potential Exposure Records above. Transitory Until chemical is removed or record is superseded Safety / Health and Testing Safety and health documents including but not limited to training, auditory testing records, respirator fit test information. Semipermanent 75 years Safety Meeting Agenda / Signup Sheets Topics covered and sign-up sheet for employees who attended the meetings. Semipermanent 5 years Supervisory Control And Data Acquisition Reports (SCADA) Reports printed from Supervisory Control and Data Acquisition (SCADA) system. Transitory Until administrative need ends or record is superseded Meridian City Council Meeting Agenda August 27, 2019 – Page 274 of 403 78 | P a g e Technical Manuals, Specifications, and Warranties Owner’s manuals and warranties for City-owned vehicles and equipment. Includes specifications, operating instructions, safety information, and terms of coverage of repair or replacement of equipment. Transitory Until asset is removed from service Telephone Records A log of all messages taken both via phone and in person including, but not limited to, recorded calls, voicemails, phone call logs. Transitory Until administrative need ends Training Records documenting attendance and presentation by City employees at conventions, conferences, seminars, workshops, and similar training events. Includes training requests, training and Continuing Education Unit (CEU) tracking reports, and related correspondence. Semipermanent 5 years Vehicle Inspection, Maintenance, Repair Work Orders, and Reports Maintenance records, inspection work orders for vehicles, vehicle mileage reports, repair records. Transitory Keep until vehicle is removed from service Water Rights Records related to City of Meridian Water Rights including, but not limited to, correspondence, agency filings, legal opinions, references. Permanent In perpetuity Website Public Works Department Website. Transitory Until administrative need ends or record is superseded Administration Area of Impact Records Records related to analysis of expansion of Public Works services into the Area of Impact such as those for Kuna, Kuna Treatment Plant, Meridian Heights Water and Sewer District, South Meridian Planning. Semipermanent 25 years Committee Records Agendas and meeting minutes for special groups convened by Public Works such as City Services Focus Group, Construction Best Management Practices Sub- Committee, Energy. Semipermanent 5 years Department Policies Documents the formulation, adoption, and implementation of internal actions/decisions. Includes: Computer, Geographic Information Transitory Until administrative need ends or record is superseded Meridian City Council Meeting Agenda August 27, 2019 – Page 275 of 403 79 | P a g e System (GIS) Policy, Dress Code, Purchasing department policies. Educational Outreach Materials Records including but not limited to educational brochures, bookmarks, factsheets, and posters which are displayed in the division and distributed at public education outreach events. Transitory Until administrative need ends or record is superseded Emergency Master Plans Emergency plan records for City Hall, Emergency Management, and Continuity of Operations. Semipermanent 10 years Events, Public Works Records related to planning Public Works internal and external events. Semipermanent 5 years Newsletters Annual newsletter prepared by the Public Works Department. Permanent In perpetuity Newsletters (Internal) Monthly staff newsletter. Transitory Until administrative need ends. Organization Charts Organization charts. Transitory Until administrative need ends or record is superseded Rate / Fee Records Records related to establishing utility rates and fees, including calculations, research and recommendations. Semipermanent 20 years Resource Documents / Notes Notebooks, Meeting Notes, To Do Lists, employee-compiled notes or references to assist in work including non-city lawsuits. Transitory Until administrative need ends or record is superseded Special Projects Documents related to special or one- time projects to include, but not limited to: Strategic Plans, Inventory Management, Project Information, Rail with Trail, Subdivisions, and Accreditation. Semipermanent 10 years Studies Studies related to Public Works as provided by consultants. Transitory Until administrative need ends Surveys Public Works initiated internal and external surveys and survey results. Semipermanent 5 years Capital Projects and Facilities Meridian City Council Meeting Agenda August 27, 2019 – Page 276 of 403 80 | P a g e Capital Improvement Projects for Other Departments Records including but not limited to attendance for public meetings, AVO’s (Avoid Verbal Orders – Written Instructions), change orders, construction checklists, consultant reports, consultants/contractors contracts, contract addendums, council memos, daily reports, design checklists, door knockers/hangers engineering estimates, field orders, final acceptance letters, inspection reports, Notices of Intent (NOI), Notices of Termination (NOT), Notices to Proceed, pay applications, preconstruction agendas, preconstruction notices, preconstruction recordings, progress reports, project correspondence (letters, responses), project info memos, project schedules, project- related purchase order (PO) requisitions, project-related POs, QLPE (Qualified Licensed Professional Engineer) letters, record drawings (filed separately), project-related requests for information, resubmittals, submittal responses, submittals, substantial completion letters, work change directives. Transitory Records are kept until project completion and then turned over to appropriate department Construction Drawings Construction Drawings. Transitory Until replaced by Record Drawings Construction Punch Lists New projects inspection report on City and Development projects noting repairs that need made. Semipermanent 5 years Meridian City Council Meeting Agenda August 27, 2019 – Page 277 of 403 81 | P a g e Engineering Project File Records including but not limited to attendance for public meetings, AVO’s (Avoid Verbal Orders – Written Instructions), change orders, construction checklists, consultant reports, consultants/contractors contracts, contract addendums, council memos, daily reports, design checklists, door knockers/hangers, engineering estimates, field orders, final acceptance letters, inspection reports, Notices of Intent (NOI), Notices of Termination (NOT), Notices to Proceed, pay applications, preconstruction agendas, preconstruction notices, preconstruction recordings, progress reports, project correspondence (letters, purchase order requisitions (PO), project-related POs, QLPE (Qualified Licensed Professional Engineer) letters, record drawings (filed separately), project-related requests for information, resubmittals, submittal responses, submittals, substantial completion letters, work change directives. Permanent In perpetuity Engineering Construction Drawings Construction Drawings. Transitory Until replaced by Record Drawings Correspondence, Engineering Engineering transmittals (not project-related), serviceability letters, Letters of Interest. Temporary 3 years Engineering Policies Documents the formulation, adoption, and implementation of internal actions / decisions. Includes: project design and construction assumptions and procedures, customer relations and claims guidance, time off, attendance of professional association events, and other guidance. Transitory Until administrative need ends or record is superseded Engineering Project File Records including but not limited to attendance for public meetings, AVO’s (Avoid Verbal Orders – Written Instructions), change orders, Permanent In perpetuity Meridian City Council Meeting Agenda August 27, 2019 – Page 278 of 403 82 | P a g e construction checklists, consultant reports, consultants/contractors contracts, contract addendums, council memos, daily reports, design checklists, door knockers/hangers, engineering estimates, field orders, final acceptance letters, inspection reports, Notices of Intent (NOI), Notices of Termination (NOT), Notices to Proceed, pay applications, preconstruction agendas, preconstruction notices, preconstruction recordings, progress reports, project correspondence (letters, responses), project info memos, project schedules, project- related purchase order requisitions (PO), project-related POs, QLPE (Qualified Licensed Professional Engineer) letters, record drawings (filed separately), project-related requests for information, resubmittals, submittal responses, submittals, substantial completion letters, work change directives. Fire Flow Requests Requests from customers for fire flow and responses from Engineering staff based on computer modeling. Semipermanent 75 years Mailing Lists Project mailing list. Transitory Until project completed Reference Documents Preliminary engineering reports, facility plans, other studies. Permanent In perpetuity Sewer Modeling Requests Requests from customers to run sewer model for capacity and sizing and response from Engineering staff based on computer modeling. Semipermanent 75 years Specifications Specifications such as, but not limited to the City’s Supplemental Specs, Idaho Standards for Public Works Construction (ISPWC), and American Water Works Association (AWWA). Transitory Until administrative need ends or record is superseded Meridian City Council Meeting Agenda August 27, 2019 – Page 279 of 403 83 | P a g e Environmental Environmental Awards Records Awards presented to citizens and businesses in recognition of environmental contributions to the community. This includes but is not limited to award nominations, certificates, photographs, and lists of recipients. Semipermanent 5 years Floodplain Administration Records of floodplain development including floodplain permits and floodplain certificates. Permanent In Perpetuity Pretreatment Educational Outreach Materials Records including but not limited to educational brochures, bookmarks, factsheets, and posters which are displayed in the division and distributed at public education outreach events. Transitory Until administrative need ends or record is superseded Industrial Pretreatment Records related to the identification, inspections sampling, permitting, formalized agreements and/or contracts between the City and individual facilities within the business and industrial sectors that must comply with the federal requirements of the Environmental Protection Agency 40 CFR Part 403, General Pretreatment regulations. These records and supporting documentation typically include: Industrial waste questionnaires, permit applications, permits and fact sheets, inspection reports, Industrial user reports, monitoring data (including laboratory reports), required plans (e.g., slug control, sludge management, pollution prevention) , enforcement activities, and correspondence to and from the Industrial User. Permanent In perpetuity Meridian City Council Meeting Agenda August 27, 2019 – Page 280 of 403 84 | P a g e Photos, Industrial Pretreatment Photos related to the identification, inspections sampling, permitting, formalized agreements and/or contracts between the City and individual facilities within the business and industrial sectors that must comply with the federal requirements of the Environmental Protection Agency 40 CFR Part 403, General Pretreatment regulations. Permanent In perpetuity Pretreatment Awards Records Awards presented to businesses in recognition of Best Management Practices (BMP) contributions to the Wastewater Resource Recovery Facility. This includes but is not limited to award nominations, certificates, photographs, and lists of recipients. Semipermanent 5 years Wastewater Air Permit All documents and reports related to the Air Permit. Can include reports, manuals, data, and calibration information Semipermanent 5 years from the date of the monitoring sample, measurement, report or application; or from end of permit Biosolids All documents and reports related to biosolids production and disposal. Can include Sewer Sludge Application Site Logs and Sewage Sludge Management Plans Semipermanent 5 years, until end of the IPDES permit cycle, or longer as requested by state or federal agencies; Discharge monitoring reports kept 20 years after permit expiration Confined Space Entry Permit A written authorization prepared prior to employee entry into a Permit Required Confined Space. The Department’s permit contains specific entry space, purpose and time conditions under which the entrance will operate. Semipermanent 5 years from date issued Construction Punch Lists New projects inspection report on City projects noting repairs that need made. Semipermanent 5 years Meridian City Council Meeting Agenda August 27, 2019 – Page 281 of 403 85 | P a g e Discharge Monitoring Records Records documenting effluent quality discharged from the City wastewater treatment facility. Includes permit required supporting documentation. Semipermanent Keep discharge monitoring reports 20 years after permit expiration. Keep all other records 5 years, until the end of the IPDES permit cycle, or as requested by state or federal agencies, whichever is longer Equipment Maintenance & Calibration Records Records documenting the maintenance and calibration of equipment and instruments used to undertake and monitor wastewater treatment operations. Useful to verify equipment reliability and for reference by regulatory agencies. Information includes: date, type of equipment maintained or calibrated, tests performed, repairs needed, comments, and related information. Semipermanent Keep 5 years after equipment removed from service, until the end of the IPDES permit cycle, or as requested by state or federal agencies, whichever is longer. Idaho Pollutant Discharge Elimination System (IPDES) Records Records documenting the application for and issuance of a permit to the City under the National Pollutant Discharge Elimination System (NPDES) program which allows discharge of specific pollutants under controlled conditions. Records typically include: applications, permits, addenda, modifications, and related supporting documentation. Information includes: influent and effluent limits, chemical analysis records, water flow, test and recording requirements, definitions and acronyms, compliance schedules, and related data. Semipermanent 40 CFR 122.41 Keep all records 5 years, until the end of the IPDES permit cycle, or as requested by state or federal agencies, whichever is longer. Reclaimed Water Records (REUSE) Includes all records related to the reclaimed water permit. Can include permits, permit applications, manuals, plans, agreements, data and reports Semipermanent Keep for two years beyond the period of the permit, or as requested by state or federal agencies, whichever is longer. Sewer Maintenance and Repair Records Records documenting the maintenance and repair of City sewers. May include summaries, reports, and similar records usually compiled from daily work records on a monthly or quarterly basis. Semipermanent Keep records requiring engineering stamps two years after life of structure. Keep other records five years or until asset is removed from service or Meridian City Council Meeting Agenda August 27, 2019 – Page 282 of 403 86 | P a g e the administrative need ends. Sewer Smoke Test Records Records documenting smoke tests undertaken to verify hookup to main sewer lines, check condition of pipes, or determine effectiveness of backflow prevention devices. Information typically includes: maps or diagrams of lines tested, location of leaks detected, inspector’s name, pipe size, and related information. Semipermanent 10 years Sewer Television/ Videoscan Inspection Records (External) Records from contractors documenting television inspections used to locate problems and defects in sewer lines. Often consists of , inspections of newly constructed lines. Semipermanent 3 years Sewer Television/ Videoscan Inspection Records (Internal) Records documenting television inspections used to locate problems and defects in sewer lines. Often consists of periodic inspections of existing lines, final inspections of newly constructed lines, and inspections at the end of warranty periods. Transitory Keep record until asset removed from service. Valve Maintenance Records Records documenting the location, specifications, maintenance, and repair of valves in the City sewer system. Includes lists, charts, drawings, reports, logs, and related records, valve location, identification number, run of pipe, size, make, year installed, depth, turns to open and normal position, narratives of valve maintenance and repair, test run, personnel completing work, dates, and related information. Semipermanent Keep records requiring engineering stamps two years after life of structure. Keep other records five years or until asset is removed from service or the administrative need ends. Wastewater Customer Complaint Records Complaint letters, notes, or phone calls and in-person complaints from customers or citizens Semipermanent Keep all records five years, until the end of the IPDES permit cycle, or as requested by state or federal agencies, whichever is longer. Wastewater Preventative Maintenance Work Plan Records Preventative maintenance schedules, work orders Semipermanent Keep records five years or until the asset is removed from service or until the period of reclaimed water Meridian City Council Meeting Agenda August 27, 2019 – Page 283 of 403 87 | P a g e permit plus two years, until the end of the IPDES Permit cycle, or as requested by state or federal agencies, whichever is longer. Water Backflow Dual Connection List A list of customers who have two water connection sources for outdoor use. Transitory Until administrative need ends Backflow Surveys A survey of properties noting the location and type of hazard and type of assembly. Transitory Until administrative need ends or record is superseded Backflow Tester Information Tester information including a copy of their license, proof of insurance, and tester kit calibration. Transitory Until administrative need ends or record is superseded Backflow Tester List A list of backflow testers with their pricing. Transitory Until administrative need ends or record is superseded Backflow Tests Backflow assemblies test report. Temporary 3 years Chlorine Residuals A report showing sample dates and locations of free chlorine remaining in the City water system. Permanent In perpetuity Clothing Spreadsheet Spreadsheet with individual clothing and boot information. Transitory Until administrative need ends or record is superseded Confined Space Entry Permit A written authorization prepared prior to employee entry into a Permit Required Confined Space. The Department’s permit contains specific entry space, purpose and time conditions under which the entrance will operate. Semipermanent 5 years from date issued Construction Samples Bacteria sample results taken for water line/well construction. Semipermanent 5 years Consumer Confidence Reports (CCR’s) Report mandated by EPA delivered to Meridian citizens that are connected to City water. Transitory Until administrative need ends Critical Water Users Records that identify critical water users within the City of Meridian, such as hospitals, medical facilities, schools, large corporate facilities, hotels, motels, restaurants, and the water park. This record evolves as new businesses move into Meridian and critical water users leave Meridian. Transitory Until administrative need ends or record is superseded Meridian City Council Meeting Agenda August 27, 2019 – Page 284 of 403 88 | P a g e Daily Chlorine Residuals Field notes from Chlorine residuals taken from various sample ports in the City water system. Temporary 3 years Fire Flow Reports Actual fire flow data taken from a particular fire hydrant. Semipermanent 75 years Hydrant Meter Reads Spreadsheet Billing documents from fire hydrant meter readings based on water used for construction. Transitory Until administrative needs ends Leak Letters Letters that were mailed to customer informing customer of a possible leak are attached to the service order for leak check. Semipermanent 5 years License Agreements Agreement between water purveyors (City of Meridian) and the Idaho Department of Environmental Quality (IDEQ) for discharge of domestic water into U.S waterways. Permanent In perpetuity Maximum Contaminant Level (MCL) Public Notification (DEQ) Maximum Contaminant Level (MCL) Violation notices. Required by Department of Environmental Quality (DEQ) to notify the public. Permanent In perpetuity Meter Warranty Report A report on meter warranty. Semipermanent 25 years Monitoring Waivers Sampling waivers to reduce the frequency of sampling. Permanent In perpetuity Production & Maintenance Distribution System History Repair/Maintenance history on distribution & Production system and all related equipment. Transitory Until superseded or removed PRV/Wells Reads Asset Management software reports on Pressure Reducing Valves (PRV) and Well reads. Permanent In perpetuity Radio Licensing Licensing spreadsheets for SCADA radios, base station and vehicle two/way radios. Transitory Until administrative need ends or record is superceeded. Reclaimed Water Read Spreadsheet Reads from reclaimed meters based on water used. Transitory Until administrative need ends Reclaimed Water Surveys Survey reports to monitor compliance. Transitory Until administrative need ends or record is superseded Safety Inspections Inspections / Reports for Gas Monitors, Crane, Fall Protection, and Fire Inspection. Semipermanent 30 years Sampling Chain of Custody Sample report form for sampling City water for bacteria to satisfy compliance monitoring. Results are reported on separate form unless sampling is done for Bac-T. Permanent In perpetuity Meridian City Council Meeting Agenda August 27, 2019 – Page 285 of 403 89 | P a g e Sampling Equipment Calibration/Repair Forms for calibration and certification or repair of sampling equipment. Permanent In perpetuity Sampling Results/Special Sample report form for sampling the water for noncompliance monitoring. Permanent In perpetuity Service Orders Records including requests from customer, Utility Billing, or Water Division to perform work or get a read at an address as well as historical logs showing service order number. Semipermanent 5 years Spring flush notices (Mailers) Flush notices mailed to customers for spring flush of water system / Maps. Semipermanent 5 years Subdivision Map Section reports Spreadsheet with subdivision number. Transitory Until administrative need ends or record is superseded System Location Documents Maps, Photo’s, hand drawings of Water System Components. Transitory Until administrative needs ends or record is superseded Turbidity Reports Logs used for entering wasted water flushed from the water system and not sold. Flush locations are listed. Water Quality information, including Nephelometer Turbidity (NTU) readings, are documented. Semipermanent 25 years Water Asset Information Records that identify asset location and manufacturer maintenance information. Transitory Keep until asset is removed from service Water Division SOPs Standard policies and procedures for the Water Division. Transitory Until administrative need ends or record is superseded Water Meter Reports Water meter reports including: NC list, billing status report, autoread master route report, billing pre-scan report, re-reads, and water meter testing results. Semipermanent 5 years Water Quality Correspondence Any mailed correspondence with labs, customers, regulators concerning sampling. Semipermanent 15 years Water Quality Master Log Records documenting water quality calls from customers. Semipermanent 25 years Well Disconnects Documents on private well disconnects. Permanent In perpetuity Meridian City Council Meeting Agenda August 27, 2019 – Page 286 of 403 90 | P a g e IDAHO STATUTE TITLE 50, CHAPTER 9, SECTION 50-907 TITLE 50 MUNICIPAL CORPORATIONS CHAPTER 9 ORDINANCES -- CITY CODE – RECORDS 50-907. CLASSIFICATION AND RETENTION OF MUNICIPAL RECORDS. (1) "Permanent records" shall consist of: (a) Adopted meeting minutes of the city council and city boards and commissions; (b) Ordinances and resolutions; (c) Building plans and specifications for commercial projects and government buildings; (d) Fiscal year-end financial reports; (e) Records affecting the title to real property or liens thereon; (f) Cemetery records of lot ownership, headstone inscriptions, interment, exhumation and removal records, and cemetery maps, plot plans and surveys; (g) Poll books, excluding optional duplicate poll books used to record that the elector has voted, tally books, sample ballots, campaign finance reports, declarations of candidacy, declarations of intent, and notices of election; and (h) Other documents or records as may be deemed of permanent nature by the city council. Permanent records shall be retained by the city in perpetuity, or may be transferred to the Idaho state historical society's permanent records repository upon resolution of the city council. (2) "Semipermanent records" shall consist of: (a) Claims, canceled checks, warrants, duplicate warrants, purchase orders, vouchers, duplicate receipts, utility and other financial records; (b) Contracts; (c) Building applications for commercial projects and government buildings; (d) License applications; (e) Departmental reports; (f) Bonds and coupons; and (g) Other documents or records as may be deemed of semipermanent nature by the city council. Semipermanent records shall be kept for not less than five (5) years after the date of issuance or completion of the matter contained within the record. (3) "Temporary records" shall consist of: (a) Building applications, plans, and specifications for noncommercial and nongovernment projects after the structure or project receives final inspection and approval; (b) Cash receipts subject to audit; (c) Election ballots and duplicate poll books; and (d) Other documents or records as may be deemed of temporary nature by the city council. Temporary records shall be retained for not less than two (2) years, but in no event shall financial records be destroyed until completion of the city's financial audit as provided in section 67-450B, Idaho Code. (4) "Historical records" shall consist of records which, due to age or cultural significance, are themselves artifacts of historical value. Historical records have enduring Meridian City Council Meeting Agenda August 27, 2019 – Page 287 of 403 91 | P a g e value based on the administrative, legal, fiscal, evidential or historical information they contain. Historical records shall be retained by the city in perpetuity or may be transferred to the Idaho state historical society's permanent records repository pursuant to subsections 8. and 9. of section 67-4126, Idaho Code, upon resolution of the city council. (5) Each city council shall adopt by resolution a records retention schedule, listing the various types of city records and the retention period for each type of record. (6) The city may reproduce, retain and manage records in a photographic, digital or other nonpaper medium. The medium in which a document is retained shall accurately reproduce the record in paper form during the period for which the document must be retained and shall preclude unauthorized alteration of the document. (a) If the medium chosen for retention is photographic, all film used must meet the quality standards of the American national standards institute (ANSI). (b) If the medium chosen for retention is digital, the medium must provide for reproduction on paper at a resolution of at least two hundred (200) dots per inch. (c) A record retained by the city in any form or medium permitted under this section shall be deemed an original public record for all purposes. A reproduction or copy of such record, certified by the city clerk, shall be deemed to be a transcript or certified copy of the original and shall be admissible before any court or administrative hearing. (d) Once a semipermanent or temporary record is retained in a nonpaper medium as authorized by this section: (i) The original paper document shall be considered a duplicate of the record, and may be summarily disposed of or returned to the sender; and (ii) The provisions of this section related to retention and destruction of semipermanent and temporary records shall apply only to the record retained in the nonpaper medium. (e) Once a permanent record is retained in a nonpaper medium as authorized by this section: (i) The original paper document shall be considered a copy of the record and may be destroyed after compliance with the provisions of this subparagraph. Prior to destruction of original paper documents, the city clerk shall provide written notice, either by electronic or physical delivery, including a detailed list of the documents proposed for destruction to the Idaho state historical society. The Idaho state historical society shall have thirty (30) days after receipt of the notice to review the list and respond in writing, either by electronic or physical delivery, to the city clerk identifying any documents that will be requested to be transferred from the city to the historical society for retention in the permanent records repository. Any documents that will not be transferred for retention in the permanent records repository may be destroyed. If the city clerk receives no written response within thirty (30) days after the notice was received by the historical society, then the records proposed for destruction may be destroyed. (ii) The provisions of this section related to retention of permanent records shall only apply to the record retained in the nonpaper medium. (f) Even if a historic record is retained in a nonpaper medium as authorized by this section, the original paper record shall also be retained by the city in perpetuity, or it may be transferred to the Idaho state historical society's permanent records repository upon resolution of the city council. (g) Whenever any record is retained in a nonpaper medium, the city clerk shall maintain, throughout the scheduled retention period for such record, suitable equipment for displaying such record at not less than original size and for making copies of the record. (h) Whenever any record is retained in a nonpaper medium, it shall be made in duplicate and the custodian thereof shall place one (1) copy in a fire-resistant vault or off-site storage Meridian City Council Meeting Agenda August 27, 2019 – Page 288 of 403 92 | P a g e facility, and he shall retain the other copy in his office with suitable equipment for displaying such record at not less than original size and for making copies of the record. (7) Destruction or transfer of records: (a) Permanent records shall not be destroyed, except for paper originals of permanent records retained in a nonpaper medium as provided in subsection (6)(e) of this section. Permanent records may be transferred to the Idaho state historical society's permanent records repository upon resolution of the city council. (b) Semipermanent records may be destroyed only by resolution of the city council and upon the advice of the city attorney, except for paper originals of semipermanent records retained in a nonpaper medium as provided in subsection (6)(d) of this section. Such disposition shall be under the direction and supervision of the city clerk. The resolution ordering destruction shall list in detail records to be destroyed. (c) Temporary records may be destroyed only by resolution of the city council and upon the advice of the city attorney, except for paper originals of temporary records retained in a nonpaper medium as provided in subsection (6)(d) of this section. Such disposition shall be under the direction and supervision of the city clerk. The resolution ordering destruction shall list in detail records to be destroyed. (d) Historical records may not be destroyed but may be transferred to the Idaho state historical society's permanent records repository upon resolution of the city council. History: [50-907, added 2005, ch. 41, sec. 2, p. 164; am. 2016, ch. 226, sec. 1, p. 621.] Meridian City Council Meeting Agenda August 27, 2019 – Page 289 of 403 �/rE IDIZ IANn-- �J CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 3 N Item Title: City Financial Report - July 2019 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.N. Presenter: Estimated Time for P resentation: 0 Title of I tem - City F inancial Report - J uly 2019 AT TAC HM E NT S: Description Type Upload D ate City Financial Report - J uly 2019 C over Memo 8/21/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 290 of 403 REPORT NAME PAGE # General Fund Balance 2 Enterprise Fund Balance 3 Investment Graphs 4 WATER - Budget to Actual Comparison 5 WWTP - Budget to Actual Comparison 6 Public Works/Billing Budget to Actual Comparison 7 Enterprise Fund - Budget to Actual Comparison 8 Enterprise Fund - Graphs 9 Utility Sales Revenue Comparison 10 General Fund Expenditures - Budget to Actual Comparison 11 General Fund - Graphs 12 General Fund Revenue - Budget to Actual Comparison 13 Community Development - Forecast 14 Community Development - Budget to Actual Comparison 15 Community Development - Graphs 16 Impact Fund - Summary 17 Overtime Graphs 18 Volunteer Hours 19 Vacant Positions 20 Internal Transfers 21 Revenue & Expense Details 22 - 60 Table of Contents FINANCE REPORT July 2019 CITY of MERIDIAN Month 10 of FY2019 (Oct 1 - Sep 30) 1 of 60 Meridian City Council Meeting Agenda August 27, 2019 – Page 291 of 403 CITY of MERIDIAN FY2019 General Fund Balance Projection (based on approved Budget) As of 08/12/2019 Unrestricted Restricted Restricted Restricted Restricted Restricted BUDGET Based Fund Balance PROJECTION Fund 01 Fund 07 Fund 07 Fund 07 Fund 08 Fund 55 General Fund Parks - Impact Fire - Impact Police - Impact Public Safety Capital Improve. Total Unrestricted Fund Balance As of 9/30/18 39,090,580 $ 4,844,596 $ 6,382,796 $ 1,855,202 $ 1,397,845 $ 10,815,380 $ 64,386,399 $ Current Year Revenue & Expenditures Fiscal Year 2019 Budgeted Revenue 52,656,602 $ 1,504,619 $ 854,092 $ 215,573 $ -$ 2,000 $ 55,232,886 $ Fiscal Year 2019 Budgeted Ops Expenses 51,297,450 $ -$ 20,000 $ -$ -$ -$ 51,317,450 $ Fiscal Year 2019 Budgeted Cap Expenses 2,368,268 $ 708,000 $ -$ -$ -$ -$ 3,076,268 $ Fiscal Year 2019 Budgeted Transfers (2,798,794) $ -$ -$ -$ (308,081) $ (154,040) $ (3,260,915) $ Beg FY19 Current Yr NET Revenues (Expenditures) 1,789,678 $ 796,619 $ 834,092 $ 215,573 $ 308,081 $ 156,040 $ 4,100,083 $ Net Projected Fund Balance 40,880,258 $ 5,641,215 $ 7,216,888 $ 2,070,775 $ 1,705,926 $ 10,971,420 $ 68,486,482 $ FY2019 Amendments Legal Services 61,071 $ 61,071 $ Reimburse Rural Fire for Fire Station 5 800,000 $ 800,000 $ City Hall Main Street Parking Expansion 13,361 $ 13,361 $ State of the City 10,550 $ 10,550 $ MYAC (4,644) $ (4,644) $ Equipment for E-39 13,500 $ 13,500 $ Dairy Days Parade barricades, flaggers, etc. 1,100 $ 1,100 $ Charlie Rountree Field Improvements 58,500 $ 58,500 $ 9 Zoll AED Pro Recall 13,401 $ 13,401 $ CDBG Admin Cap Funding 6,252 $ 6,252 $ Street Light Maintenance and Underground Locating 86,027 $ 86,027 $ Fire Station 6 66,300 $ 1,439,191 $ 1,505,491 $ Fire Station 4 Fire Alarm Panel System Replacement 11,000 $ 11,000 $ Mechanical Program 727,108 $ 727,108 $ Replacement of CID Dodge Avenger Unit# 26 29,000 $ 29,000 $ Field Services Supervisor 10 $ 10 $ Solid Waste Coordinator 10 $ 10 $ SWAC Projects 27,458 $ 27,458 $ IHS Animal Control Contract 9,528 $ 9,528 $ Shooting Range Membership 59,000 $ 59,000 $ -$ Total Amendments 1,188,532 $ -$ 2,239,191 $ -$ -$ -$ 3,427,723 $ Current Yr NET change to fund balance Rev (Exp) 601,146 $ 796,619 $ (1,405,099) $ 215,573 $ 308,081 $ 156,040 $ 672,360 $ Net Fund Balance after Amendments 39,691,726 $ 5,641,215 $ 4,977,697 $ 2,070,775 $ 1,705,926 $ 10,971,420 $ 65,058,759 $ Carryforward Operating 758,471 $ 30,800 $ 18,840 $ 6,170 $ -$ -$ 814,281 $ Carryforward Capital 3,259,539 $ 2,057,257 $ 4,560,196 $ -$ 3,011,953 $ 12,888,945 $ Carryfoward Adjustment (1,974,956) $ (1,876,227) $ (849,310) $ (1,971) $ -$ (1,600) $ (4,704,064) $ FY19 Comm Dev Transfer 3,251,404 $ (3,251,404) $ -$ FY19 Public Safety Fund Transfer -$ -$ -$ Total Carryforwards 5,294,458 $ 211,830 $ 3,729,726 $ 4,199 $ -$ (241,051) $ 8,999,162 $ Net Projected Fund Balance after Amendments & Carryforwards 34,397,268 $ 5,429,385 $ 1,247,971 $ 2,066,576 $ 1,705,926 $ 11,212,472 $ 56,059,597 $ Operating Reserves - 4 months 17,410,315 $ 17,410,315 $ Benefits Reserve 1,500,000 $ 1,500,000 $ Net Fund Balance (Projected using Budget $) after Reserves 15,486,953 $ 5,429,385 $ 1,247,971 $ 2,066,576 $ 1,705,926 $ 11,212,472 $ 37,149,282 $ Unrestricted Restricted Restricted Restricted Restricted Restricted ACTUAL NET FUND BALANCE as of 07/31/2019 Fund 01 Fund 07 Fund 07 Fund 07 Fund 08 Fund 55 General Fund Parks - Impact Fire - Impact Police - Impact Public Safety Public Safety Total Unrestricted Fund Balance as of 09/30/18 39,090,580 $ 4,844,596 $ 6,382,796 $ 1,855,202 $ 1,397,845 $ 10,815,380 $ 64,386,399 $ FYTD Actual Revenues 54,002,589 $ 2,850,924 $ 2,108,201 $ 684,296 $ 29,085 $ 230,454 $ 59,905,549 $ FYTD Actual Operating Expenses 40,856,710 $ 22,725 $ 12,882 $ 4,168 $ -$ -$ 40,896,485 $ FYTD Actual Capital Expenses 1,818,361 $ 854,111 $ 1,571,520 $ -$ -$ 2,296,601 $ 6,540,593 $ FYTD Actual General Fund Transfers (5,494,232) $ -$ -$ -$ -$ 3,251,404 $ (2,242,828) $ ACTUAL NET FUND BALANCE as of 07/31/2019 44,923,866 $ 6,818,684 $ 6,906,595 $ 2,535,330 $ 1,426,930 $ 12,000,637 $ 79,097,698 $ NOTE: Budget Based Fund Balance reflects if ALL approved spend for the year occurs by 09/30/19 Actual YTD Fund Balance reflects actual spend to date, no future spend or reserves included 2of2 Gen Fund BalanceMeridian City Council Meeting Agenda August 27, 2019 – Page 292 of 403 CITY of MERIDIAN FY2019 Enterprise Fund Balance Projection (based on approved Budget) As of 8/12/2019 Unrestricted BUDGET Based Fund Balance PROJECTION Fund 60 Enterprise Unrestricted Fund Balance As of 9/30/18 39,509,603 $ Current Year Revenue & Expenditures Fiscal Year 2019 Budgeted Revenue 38,183,220 $ Fiscal Year 2019 Budgeted Ops Expenses 17,566,249 $ Fiscal Year 2019 Budgeted Cap Expenses 15,890,500 $ Fiscal Year 2019 Budgeted Transfers 2,798,794 $ Beg FY19 Current Yr NET Revenues(Expenditures) 1,927,677 $ Net Projected Fund Balance 41,437,280 $ FY2019 Amendments Water Meters MXUs 464,147 $ Well 20B Rehabilitation 208,190 $ Manhole Repair 57,750 $ Well 28 Water Treatment 225,000 $ WRRF Headworks Upgrades with Odor Control 481,546 $ Solid Waste Coordinator 93,430 $ Field Services Supervisor 41,815 $ Total Amendments 1,571,878 $ Current Yr NET change to fund balance Rev(Exp) 355,799 $ Net Fund Balance after Amendments 39,865,402 $ FY2019 Carryforwards Carryforward Operating 822,410 $ Carryforward Capital 28,108,199 $ Carryfoward Adjustment (12,569,986) $ Total Carryforwards 16,360,623 $ Net Projected Fund Balance after Amendments & Carryforwards 23,504,779 $ Operating Reserves - 6 months 10,200,581 $ Depreciation Reserve -$ Emergency Reserve 1,000,000 $ Total Reserves 11,200,581 $ Net Fund Balance (Projected using Budget $) after Reserves 12,304,198 $ ACTUAL NET FUND BALANCE as of 07/31/2019 Actual Fund 60 Unrestricted Fund Balance as of 09/30/18 39,509,603 $ FYTD Actual Revenues 39,685,721 $ FYTD Actual Operating Expenses 13,427,364 $ FYTD Actual Capital Expenses 17,480,813 $ FYTD Actual General Fund Transfers 2,242,828 $ ACTUAL Based NET FUND BALANCE as of 07/31/2019 46,044,319 $ NOTE: Budget Based Fund Balance reflects if ALL approved spend for the year occurs by 09/30/19 Actual YTD Fund Balance reflects actual spend to date, no future spend or reserves included 3of3 Enterprise Fund BalanceMeridian City Council Meeting Agenda August 27, 2019 – Page 293 of 403 City of Meridian Investments and Cash Position FY2019 for Month Ending 07/31/2019 City of Meridian Investment Portfolio Govern Bonds $19,654,242 Muncipal Bonds $1,128,274 Investor Cash $2,714,539 Certif of Deposit $1,340,000 FIB MoneyMarket $1,607,053 Cash $4,566,918 Idaho Bond Fund $21,287,723 Idaho State Pool $79,079,635 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% 3.00% Yield by Investment Type $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 General Enterprise City of Meridian Interest Income by Fund (GF includes restricted and designated funds) Total Budget Budget YTD Actual YTD Prior YTD $- $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $60,000,000 $70,000,000 $80,000,000 $90,000,000 General Enterprise Fund City of Meridian Investment/Cash Balance by Major Fund (GF includes restricted and designated funds) FY2019 FY2018 4 of 60 InvestmentsMeridian City Council Meeting Agenda August 27, 2019 – Page 294 of 403 Water Meters $1,003K City of Meridian Water Department Incuding PW Admin Costs - Enterprise Fund Budget to Actual Year to Date Comparisons FY2019 for Month Ending 07/31/2019 Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PYTD Variance $ WATER OPERATIONS AND MAINTENANCE Revenue Water Sales 9,152,804 $ 7,627,337 $ 7,273,784 $ (353,553) $ -5% 6,918,572 $ 355,212 $ Miscellaneous 270,000 $ 225,000 $ 363,404 $ 138,404 $ 62% 350,696 $ 12,709 $ 1/2 Billing/Public Works 589,981 $ 491,650 $ 546,035 $ 54,384 $ 11% 480,921 $ 65,114 $ Total Revenue 10,012,785 $ 8,343,987 $ 8,183,223 $ (160,764) $ -2% 7,750,188 $ 433,035 $ Personnel Costs Administration 351,800 $ 293,167 $ 244,111 $ 49,056 $ 17% 210,739 $ 33,372 $ Operations 612,896 $ 510,747 $ 456,124 $ 54,622 $ 11% 460,316 $ (4,192) $ Distribution 653,518 $ 544,598 $ 467,345 $ 77,254 $ 14% 525,346 $ (58,001) $ Production 446,305 $ 371,921 $ 339,819 $ 32,102 $ 9% 231,338 $ 108,481 $ Backflow Prevention 127,531 $ 106,276 $ 109,400 $ (3,125) $ -3% 84,403 $ 24,997 $ 1/2 Billing/Public Works 2,330,929 $ 1,942,441 $ 1,689,828 $ 252,613 $ 13% 1,573,130 $ 116,698 $ Total Personnel Costs 4,522,979 $ 3,769,149 $ 3,306,628 $ 462,522 $ 12% 3,085,273 $ 221,355 $ Operations Costs Administration 588,664 $ 490,554 $ 337,203 $ 153,350 $ 31% 277,526 $ 59,677 $ Operations 1,313,911 $ 1,094,926 $ 1,026,101 $ 68,825 $ 6% 603,538 $ 422,563 $ Distribution 299,728 $ 249,773 $ 221,599 $ 28,174 $ 11% 150,895 $ 70,704 $ Production 1,266,721 $ 1,055,601 $ 986,929 $ 68,672 $ 7% 765,670 $ 221,259 $ Backflow Prevention 91,214 $ 76,012 $ 65,745 $ 10,267 $ 14% 61,680 $ 4,065 $ General Fund Transfer 1,283,937 $ 1,069,948 $ 1,025,069 $ 44,879 $ 4% 1,052,219 $ (27,150) $ 1/2 Billing/Public Works 941,393 $ 784,494 $ 580,829 $ 203,665 $ 26% 562,836 $ 17,993 $ Total Operations Costs 5,785,569 $ 4,821,307 $ 4,243,475 $ 577,832 $ 12% 3,474,365 $ 769,111 $ Operations Income (Loss) (295,763) $ (246,469) $ 633,120 $ 879,590 $ 1,190,551 $ (557,431) $ Capital Outlay Operations Administration 50,000 $ 41,667 $ 39,989 $ 1,678 $ 4% 13,847 $ 26,142 $ Operations -$ -$ -$ -$ 21,787 $ (21,787) $ Distribution -$ -$ -$ -$ 175,777 $ (175,777) $ Production 80,000 $ 66,667 $ -$ 66,667 $ 100% -$ -$ 1/2 Billing/Public Works 17,750 $ 14,792 $ 16,591 $ (1,799) $ -12% 39,754 $ (23,163) $ Total Capital Outlay 147,750 $ 123,125 $ 56,580 $ 66,545 $ 54% 251,165 $ (194,585) $ Net Income (Loss) from Operations (443,513) $ (369,594) $ 576,540 $ 946,135 $ 939,387 $ WATER CONSTRUCTION Revenue Residential Assessments 2,843,093 $ 2,369,244 $ 4,647,033 $ 2,277,789 $ 96% 4,290,559 $ 356,474 $ Commercial Assessments 510,485 $ 425,404 $ 414,007 $ (11,397) $ -3% 439,778 $ (25,771) $ Interest 100,000 $ 83,333 $ 251,507 $ 168,173 $ 202% 213,083 $ 38,423 $ Miscellaneous -$ -$ -$ -$ 9,042 $ (9,042) $ Total Revenue 3,453,578 $ 2,877,982 $ 5,312,547 $ 2,434,565 $ 85% 4,952,463 $ 360,084 $ Operations Costs 18,000 $ 15,000 $ 7,453 $ 7,547 $ 50% 8,367 $ (914) $ Capital Construction Projects 7,176,272 $ 5,980,227 $ 3,222,044 $ 2,758,183 $ 46% 4,245,955 $ (1,023,912) $ Net Income (Loss) from Construction (3,740,694) $ (3,117,245) $ 2,083,050 $ 5,200,295 $ 698,141 $ Water Department Net Income (Loss) (4,184,207) $ (3,486,839) $ 2,659,591 $ 6,146,430 $ 1,637,527 $ Budget to Actual Prior Year to Date 5 of 60 WaterMeridian City Council Meeting Agenda August 27, 2019 – Page 295 of 403 City of Meridian Waste Water Including PW Admin Costs - Enterprise Fund Budget to Actual Year to Date Comparisons FY2019 for Month Ending 07/31/2019 Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PYTD Variance $ WASTE WATER OPERATIONS AND MAINTENANCE Revenue Utility Sales 15,945,396 $ 13,287,830 $ 13,174,210 $ (113,620) $ -1% 12,651,901 $ 522,308 $ Miscellaneous -$ -$ 23,768 $ 23,768 $ 22,547 $ 1,221 $ 1/2 Billing/Public Works 589,981 $ 491,650 $ 546,035 $ 54,384 $ 11% 480,921 $ 65,114 $ Total Revenue 16,535,377 $ 13,779,480 $ 13,744,012 $ (35,468) $ 0% 13,155,369 $ 588,643 $ Personnel Costs Administration 378,631 $ 315,526 $ 278,403 $ 37,123 $ 12% 172,215 $ 106,188 $ Treatment Plant 1,506,229 $ 1,255,191 $ 1,143,030 $ 112,161 $ 9% 1,124,513 $ 18,516 $ Collection Lines 552,760 $ 460,633 $ 369,349 $ 91,284 $ 20% 383,837 $ (14,488) $ Pretreatment Division 164,902 $ 137,418 $ 126,566 $ 10,853 $ 8% 120,138 $ 6,427 $ Lab 462,174 $ 385,145 $ 371,418 $ 13,727 $ 4% 346,240 $ 25,178 $ 1/2 Billing/Public Works 2,330,929 $ 1,942,441 $ 1,689,828 $ 252,613 $ 13% 1,573,130 $ 116,698 $ Total Personnel Costs 5,395,625 $ 4,496,354 $ 3,978,593 $ 517,761 $ 12% 3,720,073 $ 258,520 $ Operations Costs Administration 351,425 $ 292,855 $ 247,805 $ 45,049 $ 15% 200,639 $ 47,166 $ Treatment Plant 2,148,909 $ 1,790,757 $ 1,612,229 $ 178,528 $ 10% 1,399,671 $ 212,559 $ Collection Lines 583,655 $ 486,379 $ 314,258 $ 172,122 $ 35% 275,981 $ 38,277 $ Pretreatment Division 18,885 $ 15,738 $ 8,011 $ 7,726 $ 49% 10,374 $ (2,362) $ Lab 223,730 $ 186,442 $ 132,374 $ 54,068 $ 29% 156,868 $ (24,494) $ General Fund Transfer 1,283,937 $ 1,069,948 $ 1,038,088 $ 31,860 $ 3% 1,065,384 $ (27,297) $ 1/2 Billing/Public Works 941,393 $ 784,494 $ 580,829 $ 203,665 $ 26% 562,836 $ 17,993 $ Total Operations Costs 5,551,934 $ 4,626,612 $ 3,933,594 $ 693,018 $ 15% 3,671,753 $ 261,841 $ Operations Income (Loss) 5,587,817 $ 4,656,514 $ 5,831,825 $ 1,175,311 $ 25% 5,763,543 $ 68,282 $ Capital Outlay Operations Administration 15,500 $ 12,917 $ 15,625 $ (2,708) $ -21% 26,669 $ (11,044) $ Treatment Plant -$ -$ -$ -$ 55,846 $ (55,846) $ Collection Lines 62,000 $ 51,667 $ 58,886 $ (7,219) $ -14% 26,780 $ 32,106 $ 1/2 Billing/Public Works 17,750 $ 14,792 $ 16,591 $ (1,799) $ -12% 39,754 $ (23,163) $ Total Capital Outlay 95,250 $ 79,375 $ 91,102 $ (11,727) $ -15% 149,049 $ (57,947) $ Net Income (Loss) from Operations 5,492,567 $ 4,577,139 $ 5,740,723 $ 1,163,584 $ 25% 5,614,494 $ 126,230 $ WASTE WATER CONSTRUCTION Revenue Residential Assessments 5,596,845 $ 4,664,038 $ 9,562,408 $ 4,898,371 $ 105% 8,571,784 $ 990,624 $ Commercial Assessments 958,121 $ 798,434 $ 970,146 $ 171,711 $ 22% 1,034,198 $ (64,052) $ EPA Compliance Revenue 1,576,515 $ 1,313,763 $ 1,338,343 $ 24,581 $ 2% 1,264,991 $ 73,352 $ Interest 50,000 $ 41,667 $ 490,482 $ 448,816 $ 1077% 423,240 $ 67,243 $ Miscellaneous -$ -$ 2,430 $ 2,430 $ 2,244 $ 186 $ Total Revenue 8,181,481 $ 6,817,901 $ 12,363,809 $ 5,545,908 $ 81% 11,296,456 $ 1,067,353 $ Operations Costs 35,000 $ 29,167 $ 19,035 $ 10,132 $ 35% 16,733 $ 2,302 $ Capital Construction Projects 25,228,748 $ 21,023,957 $ 14,111,087 $ 6,912,869 $ 33% 30,904,979 $ (16,793,892) $ Net Income (Loss) from Construction (17,082,267) $ (14,235,222) $ (1,766,313) $ (12,468,909) $ (19,625,256) $ 17,858,943 $ Waste Water Department Net Income (Loss) (11,589,700) $ (9,658,083) $ 3,974,410 $ 13,632,494 $ (14,010,762) $ 17,985,172 $ Budget to Actual Prior Year to Date 6 of 60 WRRF Meridian City Council Meeting Agenda August 27, 2019 – Page 296 of 403 City of Meridian Enterprise Overhead - Public Works/Utility Billing/Environmental Divisions Budget to Actual Year to Date Comparisons FY2019 for Month Ending 07/31/2019 Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PTYD Variance $ Revenue PW Review Fees 400,000 $ 333,333 $ 417,688 $ 84,355 $ 25% 442,694 $ (25,006) $ Utility Billing Fees 779,961 $ 649,968 $ 674,381 $ 24,414 $ 4% 519,147 $ 155,235 $ Total Revenue 1,179,961 $ 983,301 $ 1,092,069 $ 108,769 $ 11% 961,841 $ 130,228 $ Personnel Costs 4,661,858 $ 3,884,882 $ 3,379,656 $ 505,226 $ 13% 3,146,260 $ 233,395 $ Operating Expense 1,882,786 $ 1,568,988 $ 1,161,658 $ 407,330 $ 26% 1,125,673 $ 35,986 $ Transfers 230,920 $ 192,433 $ 179,671 $ 12,762 $ 7% 159,646 $ 20,026 $ Total OE 2,113,706 $ 1,761,421 $ 1,341,330 $ 420,092 $ 24% 1,285,318 $ 56,011 $ Total PC & OE 6,775,564 $ 5,646,303 $ 4,720,986 $ 925,318 $ 16% 4,431,579 $ 289,407 $ Operating Income (Loss) (5,595,603) $ (4,663,002) $ (3,628,916) $ 1,034,086 $ -22% (3,469,738) $ (159,179) $ Capital Outlay 35,500 $ 41,857 $ 33,182 $ 8,674 $ 21% 79,508 $ (46,325) $ Net Income (Loss) (5,631,103) $ (4,704,859) $ (3,662,098) $ 1,042,760 $ (3,549,245) $ Budget to Actual Prior Year to Date 7 of 60 PWbilling Meridian City Council Meeting Agenda August 27, 2019 – Page 297 of 403 City of Meridian Total Enterprise Fund Budget to Actual Year to Date Comparisons FY2019 for Month Ending 07/31/2019 Unrestricted Net Position at 9/30/2016 39,509,603 $ Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PYTD Variance $ TOTAL UTILITY OPERATIONS Operations Revenue Water Sales 9,152,804 $ 7,627,337 $ 7,273,784 $ (353,553) $ -4.6% 6,918,572 $ 355,212 $ Wastewater Sales 15,945,396 $ 13,287,830 $ 13,174,210 $ (113,620) $ -0.9% 12,651,901 $ 522,308 $ Public Works/Utility Billing 1,179,961 $ 983,301 $ 1,092,069 $ 108,769 $ 11.1% 961,841 $ 130,228 $ Miscellaneous 270,000 $ 225,000 $ 387,173 $ 162,173 $ 72.1% 373,243 $ 13,930 $ Total Revenue 26,548,161 $ 22,123,468 $ 21,927,236 $ (196,232) $ -0.9% 20,905,557 $ 1,021,678 $ Personnel Costs Water Division 2,192,050 $ 1,826,709 $ 1,616,800 $ 209,909 $ 11.5% 1,512,143 $ 104,657 $ Wastewater Division 3,064,696 $ 2,553,913 $ 2,288,765 $ 265,148 $ 10.4% 2,146,943 $ 141,822 $ Public Works/Utility Billing 4,661,858 $ 3,884,882 $ 3,379,656 $ 505,226 $ 13.0% 3,146,260 $ 233,395 $ Total Personnel Costs 9,918,604 $ 8,265,504 $ 7,285,221 $ 980,283 $ 11.9% 6,805,346 $ 479,874 $ Operations Costs Water Division 3,560,239 $ 2,966,866 $ 2,637,577 $ 329,288 $ 11.1% 1,859,309 $ 778,268 $ Wastewater Division 3,326,604 $ 2,772,170 $ 2,314,678 $ 457,493 $ 16.5% 2,043,532 $ 271,145 $ Public Works/Utility Billing 1,882,786 $ 1,568,988 $ 1,161,658 $ 407,330 $ 26.0% 1,125,673 $ 35,986 $ Total Operating Costs 8,769,629 $ 7,308,024 $ 6,113,913 $ 1,194,111 $ 16.3% 5,028,514 $ 1,085,400 $ Total PC & OE 18,688,233 $ 15,573,528 $ 13,399,134 $ 2,174,394 $ 14.0% 11,833,860 $ 1,565,274 $ Capital Operations 243,000 $ 202,500 $ 147,682 $ 54,818 $ 27.1% 400,214 $ (252,532) $ General Fund Transfer 2,798,794 $ 2,332,328 $ 2,242,828 $ 89,501 $ 3.8% 2,277,249 $ (34,422) $ Operations Income (Loss) 4,818,134 $ 4,015,112 $ 6,137,592 $ 2,122,481 $ (2,277,249) $ CONSTRUCTION Construction Revenue Residential Assessments 7,173,946 $ 5,978,288 $ 10,282,722 $ 4,304,434 $ 72.0% 8,599,651 $ 1,683,071 $ Commercial Assessments 1,468,606 $ 1,223,838 $ 1,384,152 $ 160,314 $ 13.1% 1,473,976 $ (89,824) $ Multi-Family Assessments 1,265,992 $ 1,054,993 $ 3,926,719 $ 2,871,726 $ 272.2% 4,262,692 $ (335,973) $ EPA Compliance Revenue 1,576,515 $ 1,313,763 $ 1,338,343 $ 24,581 $ 1.9% 1,264,991 $ 73,352 $ Miscellaneous -$ -$ 2,430 $ 2,430 $ 11,286 $ (8,856) $ Interest 150,000 $ 125,000 $ 824,118 $ 699,118 $ 559.3% 636,323 $ 187,795 $ Total Construction Revenue 11,635,059 $ 9,695,883 $ 17,758,485 $ 8,062,602 $ 83.2% 16,248,919 $ 1,509,566 $ Operations Costs Construction 53,000 $ 44,167 $ 28,230 $ 15,937 $ 36.1% 25,100 $ 3,130 $ Capital Construction Projects 32,405,020 $ 27,004,183 $ 17,333,131 $ 9,671,052 $ 35.8% 35,150,934 $ (17,817,803) $ Construction Income (Loss) (20,822,960) $ (17,352,467) $ 397,124 $ 17,749,591 $ (18,927,115) $ Enterprise Fund Net Income (Loss) (16,004,826) $ (13,337,356) $ 6,534,716 $ Fund Balance 23,504,777 $ 26,172,247 $ 46,044,319 $ 8 of 60 Enterprise Meridian City Council Meeting Agenda August 27, 2019 – Page 298 of 403 City of Meridian Enterprise Fund Graphs FY2019 for Month Ending 07/31/2019 "OPERATIONS" is comprised of: PC = Personnel Cost +OE = Operating Exp +T = Transfers +CO = Capital Outlay = OPERATIONS $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19 YTD Utility Connection / Assessment Revenue Water Connection Revenue Sewer Connection Revenue Comparison actual YTD versus PYTD 9 of 60 EnterGraphs Meridian City Council Meeting Agenda August 27, 2019 – Page 299 of 403 10 of 60 Utility Meridian City Council Meeting Agenda August 27, 2019 – Page 300 of 403 City of Meridian General Fund Budget to Actual Year to Date Comparisons FY2019 for Month Ending 07/31/2019 Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PYTD Variance $ POLICE PC 17,038,221 $ 14,198,517 $ 13,038,522 $ 1,159,995 $ 8% 11,234,567 $ 1,803,955 $ OE 2,820,656 $ 2,350,547 $ 2,162,487 $ 188,060 $ 8% 2,024,270 $ 138,216 $ Total PC and OE 19,858,877 $ 16,549,064 $ 15,201,009 $ 1,348,056 $ 8% 13,258,837 $ 1,942,171 $ CO 361,182 $ 300,985 $ 317,594 $ (16,609) $ -6% 399,788 $ (82,194) $ FIRE PC 11,365,718 $ 9,471,432 $ 8,502,303 $ 969,129 $ 10% 8,172,782 $ 329,521 $ OE 1,530,252 $ 1,275,210 $ 1,188,181 $ 87,029 $ 7% 1,142,704 $ 45,477 $ Total PC and OE 12,895,970 $ 10,746,642 $ 9,690,484 $ 1,056,159 $ 10% 9,315,486 $ 374,997 $ CO 6,236,170 $ 5,196,809 $ 1,610,442 $ 3,586,366 $ 69% 234,314 $ 1,376,129 $ Interfund Transfers 94,480 $ 78,733 $ 73,284 $ 5,450 $ 7% 62,632 $ 10,651 $ PARKS PC 3,383,728 $ 2,819,773 $ 2,332,250 $ 487,524 $ 17% 2,108,222 $ 224,028 $ OE 2,455,016 $ 2,045,847 $ 1,780,170 $ 265,677 $ 13% 1,576,945 $ 203,225 $ Total PC & OE 5,838,744 $ 4,865,620 $ 4,112,420 $ 753,201 $ 15% 3,685,167 $ 427,253 $ CO 6,752,086 $ 5,626,738 $ 4,090,610 $ 1,536,129 $ 27% 3,918,334 $ 172,276 $ Interfund Transfers 61,194 $ 50,995 $ 47,465 $ 3,530 $ 7% 40,566 $ 6,899 $ ADMINISTRATION PC 5,543,166 $ 4,619,305 $ 4,392,314 $ 226,991 $ 5% 4,091,246 $ 301,067 $ OE 4,138,251 $ 3,448,543 $ 2,712,921 $ 735,622 $ 21% 2,555,122 $ 157,799 $ Total PC & OE 9,681,417 $ 8,067,848 $ 7,105,235 $ 962,613 $ 12% 6,646,369 $ 458,866 $ CO 630,662 $ 525,552 $ 198,399 $ 327,153 $ 62% 490,276 $ (291,877) $ Interfund Transfers (3,013,138) $ (2,510,948) $ (2,409,064) $ (101,884) $ 4% (2,418,094) $ 9,030 $ TOTAL GENERAL FUND PC 37,330,833 $ 31,109,027 $ 28,265,388 $ 2,843,639 $ 9% 25,606,818 $ 2,658,571 $ OE 10,944,175 $ 9,120,147 $ 7,843,758 $ 1,276,388 $ 14% 7,299,041 $ 544,717 $ Total PC and OE 48,275,008 $ 40,229,174 $ 36,109,147 $ 4,120,028 $ 10% 32,905,859 $ 3,203,288 $ CO 13,980,100 $ 11,650,084 $ 6,217,045 $ 5,433,039 $ 47% 5,042,711 $ 1,174,334 $ Interfund Transfers (2,857,464) $ (2,381,220) $ (2,288,315) $ (92,905) $ 4% (2,314,896) $ 26,581 $ PC = Personnel Costs OE = Operating Expenses CO = Capital Outlay NOTE: ~ (01 thru 55 funds) General Fund, Impact Fund, Grant Fund, and Capital Projects Fund ~ Parks trending to underspend Personnel Cost due to seasonal hire in summer months Budget to Actual Prior Year to Date 11 of 60 GeneralFund Meridian City Council Meeting Agenda August 27, 2019 – Page 301 of 403 12 of 60 GenFundGraphs Meridian City Council Meeting Agenda August 27, 2019 – Page 302 of 403 NOTE: REVENUE is reported in reverse sign; credit variance reflects actual revenue has exceeded budget expectations City of Meridian Total General Fund Revenue Budget to Actual Year to Date Comparisons FY2019 for Month Ending 07/31/2019 Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PYTD Variance $ Property Tax 33,540,850 $ 27,950,708 $ 34,088,852 $ (6,138,144) $ -22% 31,254,516 $ 2,834,337 $ Total Tax Revenue 33,540,850 $ 27,950,708 $ 34,088,852 $ (6,138,144) $ -22% 31,254,516 $ 2,834,337 $ Liquor License 75,000 $ 62,500 $ 84,088 $ (21,588) $ -35% 76,463 $ 7,625 $ Fire Inspections & Permits -$ -$ 10,032 $ (10,032) $ 10,597 $ (565) $ Dog License 50,000 $ 41,667 $ 38,365 $ 3,302 $ 8% 31,436 $ 6,929 $ Misc. License & Permits 15,000 $ 12,500 $ 21,440 $ (8,940) $ -72% 17,595 $ 3,845 $ Total License & Permit Revenue 140,000 $ 116,667 $ 153,924 $ (37,258) $ -32% 136,090 $ 17,834 $ Grant Revenue 1,078,902 $ 899,085 $ 414,346 $ 484,739 $ 54% 503,081 $ (88,735) $ State Revenue Sharing 6,671,294 $ 5,559,412 $ 4,955,293 $ 604,119 $ 11% 4,488,724 $ 466,569 $ State Liquor Revenue 995,406 $ 829,505 $ 711,963 $ 117,542 $ 14% 609,432 $ 102,531 $ Rural Fire 1,294,489 $ 1,078,741 $ 945,446 $ 133,295 $ 12% 1,591,669 $ (646,223) $ Meridian Development Corp 25,000 $ 20,833 $ 68,846 $ (48,013) $ -230% 116,500 $ (47,654) $ School Resources 423,516 $ 352,930 $ 463,918 $ (110,988) $ -31% 425,490 $ 38,428 $ Total Intergovernmental Revenue 10,488,608 $ 8,740,506 $ 7,559,813 $ 1,180,694 $ 14% 7,734,897 $ (175,084) $ Gas Franchise 700,000 $ 583,333 $ 671,799 $ (88,466) $ -15% 751,921 $ (80,122) $ Cable TV Franchise 200,000 $ 166,667 $ 113,122 $ 53,545 $ 32% 113,457 $ (335) $ Electricity Franchise 654,639 $ 545,533 $ 414,975 $ 130,558 $ 24% 429,423 $ (14,449) $ Total Franchise Revenue 1,554,639 $ 1,295,533 $ 1,199,896 $ 95,636 $ 7% 1,294,801 $ (94,905) $ Court Revenue 332,500 $ 277,083 $ 328,312 $ (51,229) $ -18% 356,478 $ (28,166) $ Fines, False Alarm, Restitution & Seizure 5,000$ 4,167 $ 77,739 $ (73,573) $ -1766% 102,685 $ (24,945) $ Total Fines & Forfeitures Revenue 337,500 $ 281,250 $ 406,051 $ (124,801) $ -44% 459,163 $ (53,111) $ Charges for Services by Department Fire 1,125 $ 938 $ 37,836 $ (36,899) $ -3936% 161,810 $ (123,973) $ Police 5,500 $ 4,583 $ 108,992 $ (104,409) $ -2278% 115,504 $ (6,513) $ Parks 978,990 $ 815,825 $ 1,066,813 $ (250,988) $ -31% 862,442 $ 204,372 $ Admin 121,450 $ 101,208 $ 136,088 $ (34,879) $ -34% 107,129 $ 28,959 $ Total Charges for Services Revenue 1,107,065 $ 922,554 $ 1,349,729 $ (427,175) $ -46% 1,246,884 $ 102,845 $ Impact Fees Impact Fees - Multifamily 314,349 $ 261,958 $ 1,351,390 $ (1,089,432) $ -416% 1,270,075 $ 81,315 $ Impact Fee - Commercial 80,000 $ 66,667 $ 388,502 $ (321,835) $ -483% 320,132 $ 68,370 $ Impact Fee - Residential 2,164,935 $ 1,804,113 $ 3,612,881 $ (1,808,769) $ -100% 2,813,469 $ 799,413 $ Total Impact Fee Revenue 2,559,284 $ 2,132,737 $ 5,352,773 $ (3,220,037) $ -151% 4,403,676 $ 949,097 $ Total Donations 216,509 $ 180,424 $ 156,036 $ 24,388 $ 14% 82,679 $ 73,357 $ Interest & Investment Earnings 217,000 $ 180,833 $ 1,376,650 $ (1,195,817) $ -661% 747,033 $ 629,617 $ Total Miscellaneous Revenues 500 $ 417 $ 660,566 $ (660,149) $ -158431% 41,783 $ 618,783 $ Total Revenue 50,161,955 $ 41,801,629 $ 52,304,292 $ (10,502,663) $ -25% 47,401,523 $ 4,902,769 $ Budget To Actual Prior Year to Date Pine Ave Landscaping Reimbursement $48.7K False Alarms & Parking Citations Wkr Comp & NFA Flight Reimbursements ICAC, FBI & DEA Reimbursements Sale Old City Hall $565K; Asset Sales $41K 13 of 60 Revenue Meridian City Council Meeting Agenda August 27, 2019 – Page 303 of 403 City of Meridian Community Development Services Year End Change to Fund Balance Forecast FY2019 for Month Ending 07/31/2019 Total Budget Total Budget YTD Actual YTD Projected TOTAL DEV. SVCS. REVENUE Commercial Permits 1,345,570 $ 1,121,308 $ 1,476,085 $ 1,771,302 $ All other Permits 4,793,938 $ 3,994,948 $ 5,718,419 $ 6,862,103 $ Planning Revenue 413,657 $ 344,715 $ 404,792 $ 485,751 $ Miscellaneous Revenue 31,072 $ 25,893 $ 1,960 $ 2,352 $ Total Revenues 6,584,237 $ 5,486,865 $ 7,601,257 $ 9,121,508 $ TOTAL DEVELOPMENT SERVICE FUND Revenue 6,584,237 $ 5,486,865 $ 7,601,257 $ 9,121,508 $ PC 3,758,950 $ 3,132,458 $ 2,075,779 $ 2,490,935 $ OE 2,358,660 $ 1,965,550 $ 2,710,299 $ 3,252,358 $ Net Operating to Fund Balance 466,628 $ 388,856 $ 2,815,179 $ 3,378,214 $ CO & Interfund Transfers 564,353 $ 470,294 $ 389,175 $ 467,010 $ Total Change to Fund Balance (97,725) $ (81,437) $ 2,426,003 $ 2,911,204 $ FY2003 Transfer to Capital Improvement Fund $585,467 FY2004 Transfer to Capital Improvement Fund $799,548 FY2005 Transfer to Capital Improvement Fund $1,897,123 FY2006 Transfer to Capital Improvement Fund $2,815,539 FY2007 Transfer to Capital Improvement Fund $2,172,405 FY2008 Transfer to Capital Improvement Fund $0 FY2009 Transfer to Capital Improvement Fund $0 FY2010 Transfer to Capital Improvement Fund $0 FY2011 Transfer to Capital Improvement Fund $600,722 FY2012 Transfer to Capital Improvement Fund $2,044,914 FY2013 Transfer to Capital Improvement Fund $1,592,539 FY2014 Transfer to Capital Improvement Fund $1,391,676 FY2015 Transfer to Capital Improvement Fund $1,652,245 FY2016 Transfer to Capital Improvement Fund $2,275,054 FY2017 Transfer to Capital Improvement Fund $2,641,404 FY2018 Transfer to Capital Improvement Fund $3,251,404 TOTAL $23,720,040 Projected Transfer 14 of 60 CommDevForecast Meridian City Council Meeting Agenda August 27, 2019 – Page 304 of 403 City of Meridian Community Development Services Budget to Actual Year to Date Comparisons FY2019 for Month Ending 07/31/2019 Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PYTD Variance $ ADMINISTRATION Personnel Costs 231,196 $ 192,663 $ 189,434 $ 3,229 $ 2% 132,781 $ 56,653 $ Operating Expenses 103,794 $ 86,495 $ 51,356 $ 35,139 $ 41% 53,871 $ (2,515) $ Total PC & OE 334,990 $ 279,158 $ 240,790 $ 38,368 $ 14% 186,652 $ 54,138 $ Interfund Transfers 93,898 $ 78,248 $ 72,833 $ 5,416 $ 7% 62,247 $ 10,586 $ Fund Balance Transfer 154,040 $ 3,251,404 $ 2,641,404 $ PLANNING Personnel Costs 838,217 $ 698,514 $ 599,608 $ 98,906 $ 14% 529,202 $ 70,406 $ Operating Expenses 240,599 $ 200,499 $ 209,852 $ (9,353) $ -5% 61,546 $ 148,306 $ Total PC and OE 1,078,816 $ 899,013 $ 809,460 $ 89,553 $ 10% 590,748 $ 218,712 $ BUILDING Personnel Costs 2,558,140 $ 2,131,783 $ 1,213,290 $ 918,494 $ 43% 390,185 $ 823,104 $ Operating Expenses 1,788,023 $ 1,490,020 $ 2,421,012 $ (930,993) $ -62% 2,421,397 $ (385) $ Total PC & OE 4,346,163 $ 3,621,803 $ 3,634,302 $ (12,499) $ 0% 2,811,583 $ 822,719 $ Capital Outlay 505,683 $ 421,403 $ 343,688 $ 77,715 $ 18% 226,396 $ 117,292 $ Interfund Transfers (63,182) $ (52,652) $ (49,565) $ (3,087) $ 6% (48,449) $ (1,115) $ ECONOMIC DEVLP Personnel Costs 131,397 $ 109,498 $ 73,448 $ 36,050 $ 33% 97,937 $ (24,489) $ Operating Expenses 226,243 $ 188,536 $ 28,078 $ 160,458 $ 85% 67,802 $ (39,724) $ Total PC & OE 357,640 $ 298,033 $ 101,526 $ 196,508 $ 66% 165,739 $ (64,213) $ Interfund Transfers 27,953 $ 23,294 $ 22,220 $ 1,075 $ 5% 23,849 $ (1,629) $ TOTAL DEVELOPMENT SERVICE FUND Personnel Costs 3,758,950 $ 3,132,458 $ 2,075,779 $ 1,056,679 $ 34% 1,150,106 $ 925,674 $ Operating Expenses 2,358,660 $ 1,965,550 $ 2,710,299 $ (744,749) $ -38% 2,604,616 $ 105,682 $ Total PC and OE 6,117,610 $ 5,098,008 $ 4,786,078 $ 311,930 $ 6% 3,754,722 $ 1,031,356 $ Capital Outlay 505,683 $ 421,403 $ 343,688 $ 77,715 $ 18% 226,396 $ 117,292 $ Interfund Transfers 58,669 $ 48,891 $ 45,487 $ 3,404 $ 7% 37,646 $ 7,841 $ Fund Balance Transfer 154,040 $ 3,251,404 $ 2,641,404 $ NOTE: Interfund Transfers = 25.42% of City Hall costs transfer to Community Development Services Budget to Actual Prior Year to Date Contracted Inspections $2,218K YTD 8 Positions remain open City of Meridian Building Permits Revenue Budget to Actual Year to Date Comparisons FY2019 for Month Ending 07/31/2019 Residential Permits Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PTYD Variance $ Building Permits 2,174,430 $ 1,812,025 $ 2,469,122 $ (657,097) $ -36% 2,185,662 $ (283,461) $ Plumbing Permits 540,296 $ 450,247 $ 639,862 $ (189,615) $ -42% 568,365 $ (71,496) $ Mechanical Permits 657,776 $ 548,147 $ 773,291 $ (225,145) $ -41% 689,854 $ (83,437) $ Electrical Permits 422,811 $ 352,343 $ 546,828 $ (194,486) $ -55% 480,147 $ (66,681) $ Fire Inspection Permits 457,614 $ 381,345 $ 579,837 $ (198,492) $ -52% 437,693 $ (142,144) $ Total Residential Permits 4,252,927 $ 3,544,106 $ 5,008,941 $ (1,464,835) $ -41% 4,361,721 $ (647,219) $ Multi-Family Permits 540,683 $ 450,569 $ 708,703 $ (258,134) $ -57% 597,265 $ (111,438) $ Commerical Permits 1,345,570 $ 1,121,308 $ 1,476,085 $ (354,777) $ -32% 1,099,928 $ (376,158) $ Total Building Permit Revenue 6,139,180 $ 5,115,983 $ 7,193,729 $ (2,077,746) $ -41% 6,058,914 $ (1,134,815) $ NOTE: REVENUE is reported in reverse sign; credit variance reflects actual revenue has exceeded budget expectations Budget to Actual Prior Year to Date 15 of 60 CommDevMeridian City Council Meeting Agenda August 27, 2019 – Page 305 of 403 16 of 60 CommDevGraphs Meridian City Council Meeting Agenda August 27, 2019 – Page 306 of 403 City of Meridian IMPACT FUND BALANCE as of 07/31/2019 Account # Account Description Total Budget - Original Total Budget - Revised Current Year Actual Budget Remaining 2110 - Police Department REVENUES 34777 Impact Rev - Multifamily 29,336 $ -$ 149,410 $ (120,074) $ 34780 Commercial Impact Revenue 20,000 $ -$ 96,160 $ (76,160) $ 34781 Residential Impact Revenue 166,237 $ -$ 400,087 $ (233,850) $ 36100 Interest Earnings -$ -$ 34,117 $ (34,117) $ Total REVENUES 215,573 $ -$ 679,774 $ (464,201) $ 55000 Professional Services 6,170 $ (1,972) $ 4,168 $ 31 $ TOTAL EXPENDITURES 6,170 $ (1,972) $ 4,168 $ 31 $ 2210 - Fire Department REVENUES 34777 Impact Rev - Multifamily 119,114 $ -$ 456,270 $ (337,156) $ 34780 Commercial Impact Revenue 60,000 $ -$ 292,342 $ (232,342) $ 34781 Residential Impact Revenue 674,978 $ -$ 1,221,636 $ (546,658) $ 36100 Interest Earnings -$ -$ 137,953 $ (137,953) $ Total REVENUES 854,092 $ -$ 2,108,201 $ (1,254,109) $ 54000 Equipment & Supplies -$ 20,000 $ -$ 20,000 $ 55000 Professional Services 18,840 $ (6,093) $ 12,882 $ (135) $ 92000 Cap Outlay - Bldgs & Structures 3,899,201 $ 2,020,576 $ 1,548,778 $ 4,370,999 $ 94120 Capital - Fire Trucks 660,995 $ (624,602) $ 22,742 $ 13,651 $ TOTAL EXPENDITURES 4,579,036 $ 1,409,881 $ 1,584,402 $ 4,404,516 $ 5200 - Parks & Recreation REVENUES 34777 Impact Rev - Multifamily 165,899 $ -$ 745,710 $ (579,811) $ 34781 Residential Impact Revenue 1,323,720 $ -$ 1,991,157 $ (667,437) $ 36100 Interest Earnings 15,000 $ -$ 114,057 $ (99,057) $ Total REVENUES 1,504,619 $ -$ 2,850,924 $ (1,346,305) $ 55000 Professional Services 30,800 $ (9,856) $ 20,839 $ 105 $ 55102 Investment Services -$ -$ 1,716 $ (1,716) $ 93415 Borup Property construction 155,161 $ (86,419) $ 23,966 $ 44,776 $ 96927 Discovery Park 2,610,096 $ (1,779,951) $ 830,145 $ -$ 96929 Hillsdale Park Construction -$ -$ -$ TOTAL EXPENDITURES 2,796,057 $ (1,876,227) $ 876,666 $ 43,165 $ TOTAL BUDGETED EXPENDITURES for FY2019 7,381,263 $ Dept FY2019 beginning fund balance FY2019 net change YTD Fund Balance YTD Police Department $ 1,855,202 675,606 $ 2,530,808 $ Fire Department $ 6,382,796 523,799 $ 6,906,595 $ Parks & Recreation $ 4,844,596 1,974,258 $ 6,818,854 $ TOTAL IMPACT FUND BALANCE 13,082,594 $ 3,173,663 $ 16,256,257 $ 17 of 60 ImpactFundMeridian City Council Meeting Agenda August 27, 2019 – Page 307 of 403 18 of 60 OT Meridian City Council Meeting Agenda August 27, 2019 – Page 308 of 403 City of Meridian Volunteer Hours FY2019 for Month Ending 07/31/2019 Prior MONTH Parks General Police Fire Mayor Comm Dev Clerk Total Year October 703 41 113 428 366 62 44 1,757 2,015 November 1,190 84 71 65 237 184 33 1,864 1,122 December 727 65 76 50 188 143 30 1,279 1,271 January 385 76 114 131 282 103 36 1,127 875 February 359 125 79 352 272 157 29 1,373 1,287 March 437 71 72 34 98 88 43 843 1,052 April 681 121 97 30 214 64 44 1,251 1,432 May 1,442 129 80 41 144 145 42 2,023 2,233 June 702 98 87 128 706 51 49 1,821 1,317 July * 64 60 28 271 47 45 515 1,237 August September TOTAL 6,626 874 849 1,287 2,778 1,044 395 13,853 13,841 * Due to major activities final numbers not available at this time GRAND TOTAL YTD 13,853 19 of 60 VolunteersMeridian City Council Meeting Agenda August 27, 2019 – Page 309 of 403 Ci t y o f M e r i d i a n Ci t y o f M e r i d i a n Ci t y o f M e r i d i a n Ci t y o f M e r i d i a n Va c a n c y R e p o r t 0 8 / 0 4 / 2 0 1 9 Va c a n c y R e p o r t 0 8 / 0 4 / 2 0 1 9 Va c a n c y R e p o r t 0 8 / 0 4 / 2 0 1 9 Va c a n c y R e p o r t 0 8 / 0 4 / 2 0 1 9 P o s i t i o n P o s i t i o n P o s i t i o n P o s i t i o n P o s i t i o n N u m b e r Po s i t i o n N u m b e r Po s i t i o n N u m b e r Po s i t i o n N u m b e r F T E FT E F T E FT E F u n d Fu n d F u n d Fu n d D e p a r t m e n t De p a r t m e n t De p a r t m e n t De p a r t m e n t H R S t a t u s HR S t a t u s HR S t a t u s HR S t a t u s P o s i t i o n V a c a n t D a t e Po s i t i o n V a c a n t D a t e Po s i t i o n V a c a n t D a t e Po s i t i o n V a c a n t D a t e Po s i t i o n P o s t e d Po s i t i o n P o s t e d Po s i t i o n P o s t e d Po s i t i o n P o s t e d Da t e Da t e D a t e Da t e Po s i t i o n S t a r t Po s i t i o n S t a r t Po s i t i o n S t a r t Po s i t i o n S t a r t Da t e Da t e D a t e Da t e Ad m i n i s t r a t i v e A s s i s t a n t I - P u b l i c W o r k s 1 8 8 1 E n t e r p ri s e P W A c c e p t i n g A p p l i c a t i o n s I n t e r v i e w s i n P r o g r e ss 5 / 2 0 / 2 0 1 9 5 / 6 / 2 0 1 9 N o t y e t f i l l e d Sa f e t y P r o g r a m C o o r d i n a t o r 4 6 0 1 E n t e r p r i s e P W O f f e r A c c ep t e d 4/ 1 9 / 2 0 1 9 4 / 1 1 / 2 0 1 9 8 / 2 6 / 2 0 1 9 De v e l o p m e n t A n a l y s t I 5 2 2 1 E n t e r p r i s e P W N o R e q u e s t t o Fi l l N e w P o s i t o n 1 0 / 0 1 / 2 0 1 7 N o t Y e t P o s t e d N o t y e t f i l le d St a f f E n g i n e e r 2 8 8 1 E n t e r p r i s e P W A c c e p t i n g A p p l i c a t i o ns 1 / 2 1 / 2 0 1 9 1 / 2 5 / 2 0 1 9 N o t y e t f i l l e d WW T P O p e r a t o r I I 5 6 3 1 E n t e r p r i s e P W - W W O f f e r A c c e p t e d N e w P o s i t i o n a s o f 1 0 / 0 1 / 2 0 1 8 8 / 2 9 / 2 0 1 8 9 / 9 / 2 0 1 9 Bu i l d i n g I n s p e c t o r I 5 3 2 1 G e n e r a l B u i l d i n g P o s i t i o n C l o se d ; O n h o l d p e r d e p a r t m e n t N e w P o s i t i o n 0 5 / 0 8 / 2 0 1 8 5 /9 / 2 0 1 8 N o t y e t f i l l e d Bu i l d i n g P l a n s E x a m i n e r I I 5 3 8 1 G e n e r a l B u i l d i n g A c c e p t in g A p p l i c a t i o n s I n t e r v i e w s i n P r o g r e s s N e w P o s i t i on 0 5 / 0 8 / 2 0 1 8 5 / 9 / 2 0 1 8 N o t y e t f i l l e d El e c t r i c a l P l a n s E x a m i n e r 5 3 9 1 G e n e r a l B u i l d i n g P o s i t i o n C l o s e d ; O n h o l d p e r d e p a r t m e n t N e w P o s i t i o n 0 5 / 0 8 / 20 1 8 5 / 9 / 2 0 1 8 N o t y e t f i l l e d El e c t r i c a l I n s p e c t o r 5 4 3 1 G e n e r a l B u i l d i n g A c c e p t i n g A p pl i c a t i o n s I n t e r v i e w s i n P r o g r e s s 7 / 1 2 / 2 0 1 9 5 / 1 7 / 2 0 19 N o t y e t f i l l e d El e c t r i c a l I n s p e c t o r 5 4 4 1 G e n e r a l B u i l d i n g B a c k g r o u n d i n P r o g r e s s 5 / 1 3 / 2 0 1 9 5 / 1 7 / 2 0 1 9 T B D Ad m i n i s t r a t i v e S e r v i c e s S u p e r v i s o r 5 4 6 1 G e n e r a l B u i l d i ng P o s i t i o n R e p o s t e d ; A c c e p t i n g A p p l i c a t i o n s 1 1 / 7 / 2 0 1 8 1 / 1 8 / 2 0 1 9 N o t y e t f i l l e d Me c h a n i c a l I n s p e c t o r 5 6 9 1 G e n e r a l B u i l d i n g O f f e r A c c e p t ed N e w P o s i t i o n a s o f 1 1 / 0 7 / 2 0 1 8 1 1 / 1 1 / 2 0 1 8 8 / 2 6 / 2 0 1 9 Me c h a n i c a l I n s p e c t o r 5 7 0 1 G e n e r a l B u i l d i n g B a c k g r o u n d i n P r o g r e s s N e w P o s i t i o n a s o f 1 1 / 0 7 / 2 0 1 8 1 1 / 1 1 / 2 0 1 8 T B D Ec o n o m i c D e v e l o p m e n t A d m i n i s t r a t o r 3 8 9 1 G e n e r a l E c o n o m ic D e v e l o p m e n t I n t e r v i e w s I n P r o g r e s s 4/ 2 6 / 2 0 1 9 5 / 1 7 / 2 0 1 9 N o t y e t f i l l e d Hu m a n R e s o u r c e s S p e c i a l i s t 5 5 0 1 G e n e r a l H u m a n R e s o u r c e s O f f e r A c c e p t e d N e w P o s i t i o n a s o f 1 0 / 0 1 / 2 0 1 8 6 / 1 8 / 2 0 19 8 / 2 1 / 2 0 1 9 Re c r e a t i o n C o o r d i n a t o r 3 8 1 1 G e n e r a l P a r k s O f f e r A c c e p t e d 6/ 6 / 2 0 1 9 5 / 2 2 / 2 0 1 9 8 / 1 2 / 2 0 1 9 Ma i n t e n a n c e T e c h n i c i a n 2 3 1 G e n e r a l P a r k s - M a i n t e n a n c e O f fe r A c c e p t e d 6/ 2 1 / 2 0 1 9 6 / 2 8 / 2 0 1 9 8 / 2 6 / 2 0 1 9 Vo l u n t e e r P r o g r a m C o o r d i n a t o r 3 2 5 1 G e n e r a l P a r k s - R e c r e at i o n O f f e r A c c e p t e d 7/ 4 / 2 0 1 9 6 / 1 0 / 2 0 1 9 8 / 2 6 / 2 0 1 9 Cu r r e n t A s s o c i a t e P l a n n e r 5 4 9 1 G e n e r a l P l a n n i n g A c c e p t i ng A p p l i c a t i o n s I n t e r v i e w s i n P r o g r e s s 7 / 3 / 2 0 1 9 6 / 2 5/ 2 0 1 9 N o t y e t f i l l e d Po l i c e O f f i c e r 2 1 1 G e n e r a l P o l i c e O f f e r A c c e p t e d 5/ 2 3 / 2 0 1 9 3 / 9 / 2 0 1 9 1 0 / 1 4 / 2 0 1 9 Po l i c e O f f i c e r 2 1 9 1 G e n e r a l P o l i c e O f f e r A c c e p t e d 11 / 2 9 / 2 0 1 8 1 1 / 1 1 / 2 0 1 8 1 0 / 1 4 / 2 0 1 9 Po l i c e O f f i c e r 3 3 7 1 G e n e r a l P o l i c e O f f e r A c c e p t e d 2/ 2 8 / 2 0 1 9 3 / 9 / 2 0 1 9 1 0 / 1 4 / 2 0 1 9 Po l i c e O f f i c e r 4 5 7 1 G e n e r a l P o l i c e O f f e r A c c e p t e d 1/ 1 6 / 2 0 1 9 1 1 / 1 1 / 2 0 1 8 1 0 / 1 4 / 2 0 1 9 Re c o r d s R e t e n t i o n A n a l y s t 4 7 9 1 G e n e r a l P o l i c e P o s i t i o n Re p o s t e d ; A c c e p t i n g A p p l i c a t i o n s 4 / 1 9 / 2 0 1 9 4 / 1 / 2 0 1 9 N o t y e t f i l l e d Co d e E n f o r c e m e n t O f f i c e r 5 1 7 1 G e n e r a l P o l i c e P o s i t i o n R ep o s t e d ; A c c e p t i n g A p p l i c a t i o n s 4 / 4 / 2 0 1 9 4 / 1 / 2 0 1 9 N o t ye t f i l l e d Pu b l i c I n f o r m a t i o n S a f e t y O f f i c e r 5 5 3 1 G e n e r a l P o l i c e P os i t i o n R e p o s t e d ; A c c e p t i n g A p p l i c a t i o n s N e w P o s i t i o n a s o f 1 0 / 0 1 / 2 0 1 8 8 / 2 9 / 2 0 1 8 N o t y e t f i l l e d Cr i m e D a t a S p e c i a l i s t - N I B R S 5 5 6 1 G e n e r a l P o l i c e B a c k g ro u n d i n P r o g r e s s N e w P o s i t i o n a s o f 1 0 / 0 1 / 2 0 1 8 5 / 1 1 / 20 1 9 T B D Co m m u n i t y S e r v i c e O f f i c e r 5 6 0 1 G e n e r a l P o l i c e O f f e r A c c ep t e d N e w P o s i t i o n a s o f 1 0 / 0 1 / 2 0 1 8 1 0 / 1 9 / 2 0 1 8 8 / 2 6 / 2 0 19 T O T A L F T E T O T A L F T E T O T A L F T E T O T A L F T E 2 8 2 8 2 8 2 8 20 o f 6 0 VacantPositions Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 1 0 o f 4 0 3 Ci t y o f M e r i d i a n In t e r f u n d T r a n s f e r s FY 2 0 1 9 Ef f e c t i v e D a t e Ge n e r a l F u n d Enterprise Fund tr a n s f e r e x p e n s e t o E N T E R P R I S E F U N D ( w a t e r & s e w e r fu n d ) 15 % o f M a y o r ' s O f f i c e p e r s o n n e l c o s t s (e x c e p t M a y o r w a g e & b e n e f i t s ) t r a n s f e r t o E n t e r p r i s e F u n d FY 2 0 1 0 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 15 % o f C l e r k s e x p e n s e s t r a n s f e r t o E n t e r p r i s e F u n d FY 2 0 1 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 46 % o f F i n a n c e e x p e n s e s t r a n s f e r t o E n t e r p r i s e F u n d FY 2 0 1 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 46 % o f H R e x p e n s e s t r a n s f e r t o E n t e r p r i s e F u n d FY 2 0 1 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 46 % o f I T e x p e n s e s t r a n s f e r t o E n t e r p r i s e F u n d FY 2 0 1 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 46 % o f L e g a l e x p e n s e s t r a n s f e r t o E n t e r p r i s e F u n d FY 2 0 1 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 46 % o f I T C a p i t a l e x p e n s e t r a n s f e r t o E n t e r p r i s e F u d FY 2 0 1 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e tr a n s f e r C i t y H a l l c o s t s t o t h e f o l l o w i n g : 13 % F i r e D e p a r t m e n t i n t h e G e n e r a l F u n d FY 2 0 0 9 t r a n s f e r s a l l i n t h i s f u n d 8. 4 2 % P a r k s & R e c r e a t i o n i n t h e G e n e r a l F u n d FY 2 0 0 9 t r a n s f e r s a l l i n t h i s f u n d 12 . 9 2 % C o m m u n i t y D e v e l o p m e n t i n t h e G e n e r a l F u n d FY 2 0 0 9 t r a n s f e r s a l l i n t h i s f u n d 23 . 0 8 % P u b l i c W o r k s i n t h e E n t e r p r i s e F u n d FY 2 0 0 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e Pe r s o n n e l T r a n s f e r s : Bl d g D e p t M g r 5 0 % f r o m B u i l d i n g D e p a r t m e n t t o P u b l i c W o r k s F Y 2 0 0 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e Ca p i t a l P r o j e c t s M g r 2 5 % f r o m O t h e r G o v t t o P u b l i c W or k s FY 2 0 1 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e Co m m u n i c a t i o n s M g r 2 5 % f r o m O t h e r G o v t t o P u b l i c W o rk s FY 2 0 1 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e Ma y o r ' s A d m i n A s s t 5 0 % f r o m M a y o r ' s O f f i c e t o E c o n o m ic D e v e l o p m e n t F Y 2 0 1 5 t r a n s f e r s a l l i n t h i s f u n d St r a t e g i c A n a l y s t 2 5 % f r o m O t h e r G o v t t o P u b l i c W o r k s FY 2 0 1 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 21 o f 6 0 Transfers Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 1 1 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Co u n c i l 1 1 2 0 - C o u n c i l Co u n c i l PE R S O N N E L C O S T S Co u n c i l A d m i n i s t r a t i v e W a g e s 6 0 , 0 0 0 0 5 , 0 8 3 5 0 , 8 3 3 9 , 1 6 7 1 5 . 2 7 % 5 1 , 2 9 2 Co u n c i l F I C A ( 7 . 6 5 % ) 4, 5 9 0 0 2 8 1 2 , 8 8 6 1 , 7 0 4 3 7 . 1 1 % 3 , 1 2 9 Co u n c i l P E R S I 7, 1 6 4 0 5 7 5 5 , 7 5 4 1 , 4 1 0 1 9 . 6 7 % 5 , 8 0 6 Co u n c i l W o r k e r s ' C o m p 10 8 0 0 4 2 6 6 6 1 . 1 8 % 4 5 Co u n c i l E m p l o y e e B e n e f i t F e e s 9 1 , 1 8 8 0 0 6 6 0 9 0 , 5 2 8 9 9 . 2 7 % 6 8 , 4 5 9 Co u n c i l M e d i c a l I n s u r a n c e P r e m i u m s 0 0 6 , 7 1 1 6 4 , 3 5 2 (6 4 , 3 5 2 ) 0.00% 0 Co u n c i l H S A / H R A V E B A C o n t r i b u t i o n s 0 0 0 4 , 0 0 0 (4 , 0 0 0 ) 0.00% 0 Co u n c i l V i s i o n I n s P r e m i u m 0 0 8 5 8 3 9 (8 3 9 ) 0.00% 0 Co u n c i l D e n t a l I n s P r e m i u m s 0 0 5 8 8 5 , 7 6 3 (5 , 7 6 3 ) 0.00% 0 Co u n c i l L i f e I n s u r a n c e P r e m i u m s 0 0 6 7 6 0 5 (6 0 5 ) 0.00% 0 Co u n c i l S h o r t T e r m D i s a b i l i t y P r e m i u m s 0 0 1 3 1 2 1 (1 2 1 ) 0.00% 0 Co u n c i l L o n g T e r m D i s a b i l i t y P r e m i u m s 0 0 1 6 1 4 7 (1 4 7 ) 0.00% 0 Co u n c i l E A P P r e m i u m s 0 0 24 21 3 (2 1 3 ) 0.00%0 Co u n c i l T o t a l P E R S O N N E L C O S T S 16 3 , 0 5 0 0 13 , 4 4 4 13 6 , 2 1 6 26 , 8 3 5 16.46%128,730 Co u n c i l Co u n c i l OP E R A T I N G C O S T S Co u n c i l O f f i c e E x p e n s e 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 1 4 5 Co u n c i l E m p l o y e e R e c o g n i t i o n a n d C o f f e e 3 6 0 0 0 0 3 6 0 1 0 0 . 0 0 % 2 1 5 Co u n c i l C l o t h i n g E x p e n s e 0 0 0 0 0 0 . 0 0 % 2 8 Co u n c i l E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 0 0 0 0 0 0 . 0 0 % 2 6 Co u n c i l C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 4 0 0 0 5 1 0 5 1 0 (1 1 0 ) (27.55)% 0 Co u n c i l P r o f e s s i o n a l S e r v i c e s 25 0 0 0 0 2 5 0 1 0 0 . 0 0 % 0 Co u n c i l R a d i o s / C o m m u n i c a t i o n s 26 4 0 2 7 2 7 3 (9 ) (3.48)% 188 Co u n c i l B u s i n e s s M e a l s 3, 2 5 0 0 4 0 7 2 , 5 4 1 7 0 8 2 1 . 7 9 % 2 , 8 9 2 Co u n c i l M i l e a g e & P a r k i n g R e i m b u r s e m e n t 1 0 0 0 0 2 7 7 3 7 2 . 9 8 % 1 0 Co u n c i l E m p l o y e e S e m i n a r s / T r a i n i n g 6 , 8 4 0 0 3 9 9 3 , 1 7 6 3 , 6 6 4 5 3 . 5 6 % 2 , 6 9 0 Co u n c i l T r a v e l - T r a n s p o r t a t i o n 2 , 3 0 0 0 0 1 , 2 8 4 1 , 0 1 6 4 4 . 1 9 % 5 8 Co u n c i l T r a v e l - L o d g i n g 6, 5 0 8 0 2 6 5 3 , 1 1 7 3 , 3 9 1 5 2 . 0 9 % 1 , 3 1 2 Co u n c i l T r a v e l - P e r D i e m 1, 5 4 6 0 0 9 2 7 6 1 9 4 0 . 0 2 % 6 4 4 Co u n c i l A d v e r t i s i n g / P r o m o t i o n a l 0 0 0 0 0 0 . 0 0 % 9 9 0 Co u n c i l P r i n t i n g / B i n d i n g 0 0 0 4 6 (4 6 ) 0.00% 18 Co u n c i l H o l i d a y E x p e n s e 90 0 0 0 9 0 1 0 0 . 0 0 % 0 Co u n c i l E m p l o y e e L o n g e v i t y a w a r d s 0 0 0 0 0 0.00%278 Co u n c i l T o t a l O P E R A T I N G C O S T S 22 , 0 0 8 0 1, 6 0 9 11 , 9 0 2 10 , 1 0 6 45.92%9,494 Co u n c i l Co u n c i l DE P T E X P E N D I T U R E S 18 5 , 0 5 8 0 15 , 0 5 2 14 8 , 1 1 8 36 , 9 4 0 19.96%138,225 Co u n c i l Co u n c i l TO T A L E X P E N D I T U R E S 18 5 , 0 5 8 0 15 , 0 5 2 14 8 , 1 1 8 36 , 9 4 0 19.96%138,225 22 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 1 2 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Cl e r k 1 1 4 0 - C i t y C l e r k Cl e r k RE V E N U E S Cl e r k L i q u o r L i c e n s e R e v e n u e s 7 5 , 0 0 0 0 2 , 5 7 5 8 4 , 0 8 8 (9 , 0 8 8 ) (12.11)% 76,463 Cl e r k M i s c L i c e n s e s / P e r m i t s R e v e n u e s 1 5 , 0 0 0 0 1 , 4 7 8 1 6 , 2 3 3 (1 , 2 3 3 ) (8.22)% 17,595 Cl e r k P a s s p o r t R e v e n u e s 70 , 0 0 0 0 7 , 5 2 5 6 7 , 3 0 5 2 , 6 9 5 3 . 8 4 % 5 8 , 5 8 0 Cl e r k M i s c e l l a n e o u s R e v e n u e s 0 0 0 4, 6 1 3 (4 , 6 1 3 ) 0.00%40 Cl e r k T o t a l R E V E N U E S 16 0 , 0 0 0 0 11 , 5 7 8 17 2 , 2 3 8 (1 2 , 2 3 8 ) (7.65)%152,678 Cl e r k Cl e r k PE R S O N N E L C O S T S Cl e r k W a g e s 30 4 , 3 9 6 0 2 0 , 5 2 8 2 4 0 , 4 1 8 6 3 , 9 7 8 2 1 . 0 1 % 2 4 0 , 2 5 4 Cl e r k O v e r t i m e W a g e s 1, 0 9 9 0 1 4 1 , 1 3 5 (3 6 ) (3.25)% 284 Cl e r k F I C A ( 7 . 6 5 % ) 23 , 3 7 1 0 1 , 4 7 0 1 7 , 5 4 0 5 , 8 3 1 2 4 . 9 5 % 1 7 , 9 0 1 Cl e r k P E R S I 35 , 6 7 2 0 2 , 3 2 5 2 7 , 1 3 1 8 , 5 4 1 2 3 . 9 4 % 2 6 , 6 5 4 Cl e r k W o r k e r s ' C o m p 90 5 0 0 6 6 1 2 4 4 2 6 . 9 6 % 7 7 9 Cl e r k E m p l o y e e B e n e f i t F e e s 1 0 6 , 3 8 6 0 0 1 , 0 8 5 1 0 5 , 3 0 1 9 8 . 9 7 % 6 7 , 9 2 6 Cl e r k M e d i c a l I n s u r a n c e P r e m i u m s 0 0 6 , 0 2 8 5 9 , 5 8 0 (5 9 , 5 8 0 ) 0.00% 0 Cl e r k H S A / H R A V E B A C o n t r i b u t i o n s 0 0 0 1 , 0 0 0 (1 , 0 0 0 ) 0.00% 0 Cl e r k V i s i o n I n s P r e m i u m 0 0 7 1 7 3 6 (7 3 6 ) 0.00% 0 Cl e r k D e n t a l I n s P r e m i u m s 0 0 4 8 2 4 , 8 3 3 (4 , 8 3 3 ) 0.00% 0 Cl e r k L i f e I n s u r a n c e P r e m i u m s 0 0 6 7 6 7 1 (6 7 1 ) 0.00% 0 Cl e r k S h o r t T e r m D i s a b i l i t y P r e m i u m s 0 0 5 4 5 5 9 (5 5 9 ) 0.00% 0 Cl e r k L o n g T e r m D i s a b i l i t y P r e m i u m s 0 0 6 5 6 7 9 (6 7 9 ) 0.00% 0 Cl e r k E A P P r e m i u m s 0 0 24 24 1 (2 4 1 ) 0.00%0 Cl e r k T o t a l P E R S O N N E L C O S T S 47 1 , 8 2 9 0 31 , 1 2 9 35 6 , 2 6 9 11 5 , 5 6 0 24.49%353,797 Cl e r k Cl e r k OP E R A T I N G C O S T S Cl e r k O f f i c e E x p e n s e 3, 8 0 0 0 3 5 6 3 , 5 2 0 2 8 0 7 . 3 7 % 2 , 6 3 1 Cl e r k C o p i e r E x p e n s e 1, 8 2 4 0 8 0 1 , 5 1 5 3 0 9 1 6 . 9 4 % 4 , 9 2 9 Cl e r k E m p l o y e e R e c o g n i t i o n a n d C o f f e e 4 2 0 0 0 8 2 3 3 8 8 0 . 4 4 % 1 2 5 Cl e r k C o d i f i c a t i o n E x p e n s e s 6 , 0 0 0 0 0 8 6 9 5 , 1 3 1 8 5 . 5 1 % 6 , 4 9 3 Cl e r k S o f t w a r e M a i n t e n a n c e 1 7 , 9 6 0 0 9 , 1 5 0 1 8 , 8 5 9 (8 9 9 ) (5.00)% 11,669 Cl e r k E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 5 0 0 0 5 6 1 3 8 3 6 2 7 2 . 3 8 % 6 4 Cl e r k S o f t w a r e A c q u i s i t i o n & L i c e n s e s ( u n d e r $ 2 5 , 0 0 0 ) 0 0 0 0 0 0 . 0 0 % 9 4 5 Cl e r k F u r n i t u r e & F u r n i s h i n g s 5 0 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 Cl e r k C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 2 , 6 0 0 0 2 , 3 6 2 2 , 3 6 2 2 3 8 9 . 1 6 % 0 Cl e r k P r o f e s s i o n a l S e r v i c e s 7 , 5 0 0 0 0 0 7 , 5 0 0 1 0 0 . 0 0 % 0 Cl e r k B a c k g r o u n d / E m p l o y m e n t T e s t i n g 6 , 0 0 0 0 3 9 9 1 , 9 2 4 4 , 0 7 7 6 7 . 9 4 % 4 , 4 2 0 Cl e r k C o n t r a c t e d S e r v i c e s 2 0 , 0 0 0 0 1 , 9 2 6 1 6 , 4 5 6 3 , 5 4 4 1 7 . 7 2 % 1 9 , 7 1 2 Cl e r k P o s t a g e & M a i l i n g s 7, 0 0 0 0 6 0 9 6 , 7 8 4 2 1 6 3 . 0 8 % 5 , 8 6 7 Cl e r k B u s i n e s s M e a l s 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 Cl e r k M i l e a g e & P a r k i n g R e i m b u r s e m e n t 0 0 0 3 9 (3 9 ) 0.00% 80 Cl e r k E m p l o y e e S e m i n a r s / T r a i n i n g 5 , 8 4 1 0 0 2 , 5 9 1 3 , 2 5 0 5 5 . 6 3 % 6 7 0 Cl e r k T r a v e l - T r a n s p o r t a t i o n 3 , 0 0 0 0 0 1 , 1 1 1 1 , 8 8 9 6 2 . 9 8 % 0 Cl e r k T r a v e l - L o d g i n g 2, 5 5 0 0 0 9 4 4 1 , 6 0 6 6 2 . 9 7 % 0 Cl e r k T r a v e l - P e r D i e m 1, 2 5 6 0 0 2 9 7 9 5 9 7 6 . 3 5 % 0 Cl e r k L e g a l N o t i c e s 1, 0 0 0 0 9 5 2 , 6 0 9 (1 , 6 0 9 ) (160.95)% 1,339 Cl e r k P r i n t i n g / B i n d i n g 0 0 0 0 0 0 . 0 0 % 1 7 9 Cl e r k I n s u r a n c e P r e m i u m / C l a i m s 0 0 0 0 0 0 . 0 0 % 1 5 0 Cl e r k D u e s , L i c e n s e s , P u b l i c a t i o n s 6 4 0 0 4 5 4 1 0 2 3 0 3 5 . 9 4 % 1 2 0 23 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 1 3 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Cl e r k H o l i d a y E x p e n s e 10 5 0 0 1 0 1 4 3 . 7 6 % 8 5 Cl e r k E l e c t i o n s 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 Cl e r k B a n k & M e r c h a n t C h a r g e s 0 0 (5 ) ( 5 ) 5 0.00% 0 Cl e r k E m p l o y e e L o n g e v i t y a w a r d s 0 0 0 0 0 0.00%38 Cl e r k T o t a l O P E R A T I N G C O S T S 88 , 6 9 6 0 15 , 0 7 3 60 , 6 0 6 28 , 0 9 0 31.67%59,515 Cl e r k Cl e r k Ca p i t a l O u t l a y Cl e r k C a p i t a l - E q u i p m e n t 7, 5 0 0 0 0 7, 9 2 0 (4 2 0 ) (5.59)%0 Cl e r k T o t a l C a p i t a l O u t l a y 7, 5 0 0 0 0 7, 9 2 0 (4 2 0 ) (5.60)%0 Cl e r k Cl e r k DE P T E X P E N D I T U R E S 56 8 , 0 2 5 0 46 , 2 0 2 42 4 , 7 9 5 14 3 , 2 3 0 25.21%413,313 Cl e r k Cl e r k Tr a n s f e r s Cl e r k P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T (7 0 , 7 7 4 ) 0 (4 , 6 6 9 ) ( 5 3 , 4 7 9 ) ( 1 7 , 2 9 5 ) 24.43% 0 Cl e r k O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T (1 3 , 3 0 5 ) 0 (2 , 2 6 1 ) (1 0 , 7 4 6 ) (2 , 5 5 9 ) 19.23%0 Cl e r k T o t a l T r a n s f e r s (8 4 , 0 7 9 ) 0 (6 , 9 3 0 ) (6 4 , 2 2 5 ) (1 9 , 8 5 4 ) 23.61%0 Cl e r k Cl e r k TO T A L E X P E N D I T U R E S 48 3 , 9 4 6 0 39 , 2 7 2 36 0 , 5 7 0 12 3 , 3 7 6 25.49%413,313 24 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 1 4 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Ma y o r 1 3 1 0 - M a y o r ' s O f f i c e Ma y o r RE V E N U E S Ma y o r R e i m b u r s e m e n t R e v e n u e s 0 0 0 0 0 0 . 0 0 % 2 Ma y o r C o m m u n i t y E v e n t R e v / S p o n s o r s h i p 2 0 , 0 0 0 1 2 , 4 5 0 0 3 2 , 4 5 0 0 0 . 0 0 % 2 8 , 3 6 0 Ma y o r D o n a t i o n s ( p l u s p r o j e c t c o d e ) 0 28 , 0 0 0 16 , 5 0 0 24 , 5 0 0 3, 5 0 0 12.50%28,152 Ma y o r T o t a l R E V E N U E S 20 , 0 0 0 40 , 4 5 0 16 , 5 0 0 56 , 9 5 0 3, 5 0 0 5.79%56,514 Ma y o r Ma y o r PE R S O N N E L C O S T S Ma y o r A d m i n i s t r a t i v e W a g e s 9 0 , 9 5 8 0 7 , 5 8 0 7 5 , 7 9 7 1 5 , 1 6 1 1 6 . 6 6 % 7 5 , 7 9 7 Ma y o r W a g e s 22 4 , 7 3 4 0 1 7 , 6 1 2 1 8 2 , 1 5 7 4 2 , 5 7 7 1 8 . 9 4 % 1 7 6 , 6 8 4 Ma y o r O v e r t i m e W a g e s 0 0 0 0 0 0 . 0 0 % 1 2 0 Ma y o r F I C A ( 7 . 6 5 % ) 24 , 1 5 0 0 1 , 8 7 8 1 9 , 0 4 7 5 , 1 0 3 2 1 . 1 3 % 1 8 , 4 0 7 Ma y o r P E R S I 37 , 6 9 4 0 2 , 8 5 2 2 8 , 8 4 0 8 , 8 5 4 2 3 . 4 8 % 2 8 , 4 1 4 Ma y o r W o r k e r s ' C o m p 1, 1 3 0 0 0 8 0 7 3 2 3 2 8 . 5 8 % 5 7 1 Ma y o r E m p l o y e e B e n e f i t F e e s 7 5 , 9 9 0 0 0 6 5 7 7 5 , 3 3 3 9 9 . 1 3 % 6 2 , 0 0 9 Ma y o r M e d i c a l I n s u r a n c e P r e m i u m s 0 0 4 , 3 5 5 5 2 , 5 6 1 (5 2 , 5 6 1 ) 0.00% 0 Ma y o r V i s i o n I n s P r e m i u m 0 0 5 6 6 8 2 (6 8 2 ) 0.00% 0 Ma y o r D e n t a l I n s P r e m i u m s 0 0 3 5 0 4 , 2 2 5 (4 , 2 2 5 ) 0.00% 0 Ma y o r L i f e I n s u r a n c e P r e m i u m s 0 0 4 5 4 6 9 (4 6 9 ) 0.00% 0 Ma y o r S h o r t T e r m D i s a b i l i t y P r e m i u m s 0 0 5 7 5 6 1 (5 6 1 ) 0.00% 0 Ma y o r L o n g T e r m D i s a b i l i t y P r e m i u m s 0 0 7 4 7 2 4 (7 2 4 ) 0.00% 0 Ma y o r E A P P r e m i u m s 0 0 16 17 0 (1 7 0 ) 0.00%0 Ma y o r T o t a l P E R S O N N E L C O S T S 45 4 , 6 5 6 0 34 , 8 7 4 36 6 , 6 9 6 87 , 9 6 0 19.35%362,001 Ma y o r Ma y o r OP E R A T I N G C O S T S Ma y o r O f f i c e E x p e n s e 2, 1 5 0 0 1 9 9 8 9 4 1 , 2 5 6 5 8 . 4 0 % 1 , 1 6 7 Ma y o r C o p i e r E x p e n s e 2, 4 0 0 0 4 9 2 , 2 8 2 1 1 8 4 . 8 9 % 1 , 6 0 9 Ma y o r E m p l o y e e R e c o g n i t i o n a n d C o f f e e 6 0 0 0 9 8 2 4 9 3 5 1 5 8 . 5 8 % 1 5 7 Ma y o r F u e l s - G a s 1, 1 0 0 0 7 1 7 1 2 3 8 8 3 5 . 3 1 % 6 7 6 Ma y o r C l o t h i n g E x p e n s e 1, 0 0 0 2 , 5 0 0 0 0 3 , 5 0 0 1 0 0 . 0 0 % 9 9 8 Ma y o r C o m m u n i t y E v e n t s E x p e n s e s 8 , 3 0 0 2 0 , 9 0 5 0 1 7 , 0 7 8 1 2 , 1 2 7 4 1 . 5 2 % 1 9 , 4 4 0 Ma y o r V e h i c l e R e p a i r 50 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 Ma y o r V e h i c l e M a i n t e n a n c e 50 0 0 1 0 4 8 4 5 2 9 0 . 4 0 % 3 2 6 Ma y o r S o f t w a r e M a i n t e n a n c e 29 5 0 0 3 1 4 (1 9 ) (6.40)% 299 Ma y o r M i s c C o n t r i b u t i o n s 0 1 , 5 0 0 0 1 , 5 0 0 0 0 . 0 0 % 1 , 1 0 0 Ma y o r S c h o l a r s h i p s 0 4 , 0 0 0 1 , 0 0 0 3 , 0 0 0 1 , 0 0 0 2 5 . 0 0 % 3 , 0 0 0 Ma y o r E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 5 0 0 0 0 1 9 4 8 1 9 6 . 1 9 % 2 5 7 Ma y o r F u r n i t u r e & F u r n i s h i n g s 5 0 0 2 9 5 0 1 7 7 6 1 8 7 7 . 6 8 % 2 5 2 Ma y o r C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 1 , 0 5 0 0 9 4 6 9 4 6 1 0 4 9 . 9 0 % 4 3 3 Ma y o r P r o f e s s i o n a l S e r v i c e s 5 , 0 0 0 0 0 0 5 , 0 0 0 1 0 0 . 0 0 % 0 Ma y o r C o n t r a c t e d L a b o r 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 Ma y o r P o s t a g e & M a i l i n g s 1, 2 5 0 0 8 3 3 8 6 8 6 4 6 9 . 1 4 % 2 1 8 Ma y o r R a d i o s / C o m m u n i c a t i o n s 26 4 0 2 7 2 7 3 (9 ) (3.48)% 190 Ma y o r C e l l p h o n e E x p e n s e 78 0 0 5 2 5 2 0 2 6 0 3 3 . 3 8 % 1 , 3 3 9 Ma y o r B u s i n e s s M e a l s 2, 8 5 0 0 2 8 5 9 5 7 1 , 8 9 3 6 6 . 4 0 % 8 7 5 Ma y o r M i l e a g e & P a r k i n g R e i m b u r s e m e n t 2 5 0 0 9 1 7 8 7 2 2 8 . 8 8 % 1 7 7 Ma y o r E m p l o y e e S e m i n a r s / T r a i n i n g 7 , 9 7 3 0 7 9 8 6 , 6 5 8 1 , 3 1 5 1 6 . 4 9 % 3 , 3 7 9 Ma y o r T r a v e l - T r a n s p o r t a t i o n 6 , 1 5 0 1 , 8 5 6 0 4 , 5 0 7 3 , 4 9 9 4 3 . 7 0 % 7 , 8 6 9 Ma y o r T r a v e l - L o d g i n g 7, 5 9 0 0 5 3 0 8 , 5 0 2 (9 1 2 ) (12.01)% 7,234 25 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 1 5 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Ma y o r T r a v e l - P e r D i e m 1, 8 3 0 0 3 3 0 1 , 8 6 9 (3 9 ) (2.15)% 2,170 Ma y o r A d v e r t i s i n g / P r o m o t i o n a l 2 5 0 0 0 0 2 5 0 1 0 0 . 0 0 % 7 7 1 Ma y o r P r i n t i n g / B i n d i n g 60 0 5 0 0 4 5 5 6 8 5 3 2 4 8 . 3 4 % 5 3 5 Ma y o r I n s u r a n c e P r e m i u m / C l a i m s 0 0 0 5 0 (5 0 ) 0.00% 0 Ma y o r B l d g & S t r u c t u r e s R e n t a l & L e a s e 3 5 0 0 0 0 3 5 0 1 0 0 . 0 0 % 2 4 4 Ma y o r D u e s , L i c e n s e s , P u b l i c a t i o n s 5 3 4 0 0 7 5 1 (2 1 7 ) (40.57)% 988 Ma y o r H o l i d a y E x p e n s e 75 0 0 6 1 1 4 1 8 . 7 6 % 7 8 Ma y o r V o l u n t e e r e x p e n s e 55 0 0 0 47 2 78 14.16%336 Ma y o r T o t a l O P E R A T I N G C O S T S 55 , 2 9 1 31 , 5 5 6 4, 5 3 2 52 , 9 7 1 33 , 8 7 6 39.01%56,117 Ma y o r Ma y o r DE P T E X P E N D I T U R E S 50 9 , 9 4 7 31 , 5 5 6 39 , 4 0 6 41 9 , 6 6 7 12 1 , 8 3 6 22.49%418,118 Ma y o r Ma y o r Tr a n s f e r s Ma y o r P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T (7 7 , 5 3 0 ) 0 (5 , 9 1 8 ) ( 6 1 , 2 7 6 ) ( 1 6 , 2 5 4 ) 20.96%(63,345) Ma y o r O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T (3 , 9 3 8 ) 0 0 0 (3 , 9 3 8 ) 100.00%0 Ma y o r T o t a l T r a n s f e r s (8 1 , 4 6 8 ) 0 (5 , 9 1 8 ) (6 1 , 2 7 6 ) (2 0 , 1 9 2 ) 24.79%(63,345) Ma y o r Ma y o r TO T A L E X P E N D I T U R E S 42 8 , 4 7 9 31 , 5 5 6 33 , 4 8 8 35 8 , 3 9 1 10 1 , 6 4 4 22.09%354,773 26 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 1 6 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Fi n a n c e 1 5 0 0 - F i n a n c e D e p a r t m e n t Fi n a n c e RE V E N U E S Fi n a n c e R e i m b u r s e m e n t R e v e n u e s 0 0 0 15 (1 5 ) 0.00%0 Fi n a n c e T o t a l R E V E N U E S 0 0 0 15 (1 5 ) 0.00%0 Fi n a n c e Fi n a n c e PE R S O N N E L C O S T S Fi n a n c e W a g e s 72 6 , 1 6 6 0 6 0 , 3 3 6 5 9 6 , 8 1 9 1 2 9 , 3 4 7 1 7 . 8 1 % 5 4 3 , 8 4 8 Fi n a n c e O v e r t i m e W a g e s 0 0 9 4 , 6 7 8 (4 , 6 7 8 ) 0.00% 119 Fi n a n c e F I C A ( 7 . 6 5 % ) 55 , 5 5 2 0 5 , 0 1 3 4 4 , 6 6 5 1 0 , 8 8 7 1 9 . 5 9 % 3 9 , 7 4 5 Fi n a n c e P E R S I 86 , 7 0 4 0 6 , 8 3 1 6 8 , 0 9 0 1 8 , 6 1 4 2 1 . 4 6 % 6 1 , 5 7 7 Fi n a n c e W o r k e r s ' C o m p 2, 8 5 2 0 0 8 3 2 2 , 0 2 0 7 0 . 8 1 % 8 5 9 Fi n a n c e E m p l o y e e B e n e f i t F e e s 1 6 7 , 1 7 8 0 0 1 , 7 3 2 1 6 5 , 4 4 6 9 8 . 9 6 % 1 1 9 , 9 4 7 Fi n a n c e M e d i c a l I n s u r a n c e P r e m i u m s 0 0 1 2 , 4 7 3 1 1 5 , 2 3 3 (1 1 5 , 2 3 3 ) 0.00% 0 Fi n a n c e H S A / H R A V E B A C o n t r i b u t i o n s 0 0 6 2 5 6 2 5 (6 2 5 ) 0.00% 0 Fi n a n c e V i s i o n I n s P r e m i u m 0 0 1 6 1 1 , 4 9 2 (1 , 4 9 2 ) 0.00% 0 Fi n a n c e D e n t a l I n s P r e m i u m s 0 0 1 , 0 3 6 9 , 4 3 2 (9 , 4 3 2 ) 0.00% 0 Fi n a n c e L i f e I n s u r a n c e P r e m i u m s 0 0 1 3 5 1 , 2 1 8 (1 , 2 1 8 ) 0.00% 0 Fi n a n c e S h o r t T e r m D i s a b i l i t y P r e m i u m s 0 0 1 4 9 1 , 3 3 2 (1 , 3 3 2 ) 0.00% 0 Fi n a n c e L o n g T e r m D i s a b i l i t y P r e m i u m s 0 0 1 8 9 1 , 6 8 4 (1 , 6 8 4 ) 0.00% 0 Fi n a n c e E A P P r e m i u m s 0 0 44 39 1 (3 9 1 ) 0.00%0 Fi n a n c e T o t a l P E R S O N N E L C O S T S 1, 0 3 8 , 4 5 2 0 87 , 0 0 0 84 8 , 2 2 3 19 0 , 2 2 9 18.32%766,095 Fi n a n c e Fi n a n c e OP E R A T I N G C O S T S Fi n a n c e O f f i c e E x p e n s e 5, 4 0 0 0 2 3 9 2 , 6 2 9 2 , 7 7 1 5 1 . 3 1 % 4 , 1 8 3 Fi n a n c e E m p l o y e e R e c o g n i t i o n a n d C o f f e e 6 6 0 0 2 2 1 0 5 5 5 5 8 4 . 0 7 % 4 4 8 Fi n a n c e S o f t w a r e M a i n t e n a n c e 9 7 , 7 4 5 0 7 , 2 5 0 5 3 , 4 4 2 4 4 , 3 0 3 4 5 . 3 2 % 2 6 , 4 2 9 Fi n a n c e E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 4 5 0 0 2 1 2 0 5 2 4 5 5 4 . 3 8 % 9 4 7 Fi n a n c e F u r n i t u r e & F u r n i s h i n g s 5 0 0 0 0 0 5 0 0 1 0 0 . 0 0 % 1 0 , 1 7 3 Fi n a n c e C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 4 , 6 5 0 0 4 , 3 8 8 4 , 3 8 8 2 6 2 5 . 6 3 % 8 5 0 Fi n a n c e A u d i t & A c c o u n t i n g S e r v i c e s 5 0 , 0 0 0 0 0 5 2 , 3 0 0 (2 , 3 0 0 ) (4.59)% 48,400 Fi n a n c e I n v e s t m e n t S e r v i c e s 1 8 , 0 0 0 0 1 , 0 9 1 1 3 , 3 3 3 4 , 6 6 7 2 5 . 9 2 % 1 3 , 5 7 1 Fi n a n c e P o s t a g e & M a i l i n g s 2, 8 0 0 0 2 1 2 2 , 3 1 3 4 8 7 1 7 . 4 0 % 2 , 0 6 0 Fi n a n c e C e l l p h o n e E x p e n s e 0 0 0 0 0 0 . 0 0 % 5 0 Fi n a n c e B u s i n e s s M e a l s 64 0 0 0 2 6 6 1 4 9 6 . 0 1 % 1 6 9 Fi n a n c e M i l e a g e & P a r k i n g R e i m b u r s e m e n t 2 0 0 0 1 5 1 1 3 8 7 4 3 . 5 1 % 1 2 3 Fi n a n c e E m p l o y e e S e m i n a r s / T r a i n i n g 1 2 , 9 5 5 0 0 8 , 2 7 7 4 , 6 7 8 3 6 . 1 1 % 5 , 9 9 4 Fi n a n c e T r a v e l - T r a n s p o r t a t i o n 3 , 7 0 0 0 0 7 5 9 2 , 9 4 1 7 9 . 4 8 % 1 , 0 1 1 Fi n a n c e T r a v e l - L o d g i n g 5, 3 5 0 0 0 2 , 5 3 6 2 , 8 1 4 5 2 . 5 9 % 1 , 7 7 5 Fi n a n c e T r a v e l - P e r D i e m 2, 0 0 0 0 0 5 9 4 1 , 4 0 6 7 0 . 3 0 % 5 6 3 Fi n a n c e A d v e r t i s i n g / P r o m o t i o n a l 0 0 0 1 0 (1 0 ) 0.00% 0 Fi n a n c e L e g a l N o t i c e s 6, 0 0 0 0 6 1 8 3 5 , 9 1 7 9 8 . 6 2 % 0 Fi n a n c e P r i n t i n g / B i n d i n g 5, 0 0 0 0 0 3 , 6 4 1 1 , 3 5 9 2 7 . 1 7 % 5 , 1 0 6 Fi n a n c e D u e s , L i c e n s e s , P u b l i c a t i o n s 2 , 3 4 8 0 0 1 , 9 5 3 3 9 5 1 6 . 8 2 % 1 , 5 4 2 Fi n a n c e H o l i d a y E x p e n s e 16 5 0 0 1 2 8 3 7 2 2 . 3 2 % 1 6 5 Fi n a n c e B a n k & M e r c h a n t C h a r g e s 0 0 10 2 26 8 (2 6 8 ) 0.00%356 Fi n a n c e T o t a l O P E R A T I N G C O S T S 21 8 , 5 6 3 0 13 , 4 0 1 14 7 , 1 0 3 71 , 4 6 1 32.70%123,916 Fi n a n c e Fi n a n c e DE P T E X P E N D I T U R E S 1, 2 5 7 , 0 1 5 0 10 0 , 4 0 1 99 5 , 3 2 6 26 1 , 6 8 9 20.81%890,011 Fi n a n c e 27 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 1 7 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Fi n a n c e Tr a n s f e r s Fi n a n c e P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T (4 7 7 , 6 8 8 ) 0 (4 0 , 0 2 0 ) ( 3 9 0 , 1 8 3 ) ( 8 7 , 5 0 5 ) 18.31%(381,396) Fi n a n c e O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T (1 0 0 , 5 3 9 ) 0 (5 , 6 6 3 ) (6 3 , 5 1 8 ) (3 7 , 0 2 1 ) 36.82%(35,246) Fi n a n c e T o t a l T r a n s f e r s (5 7 8 , 2 2 7 ) 0 (4 5 , 6 8 3 ) (4 5 3 , 7 0 1 ) (1 2 4 , 5 2 6 ) 21.54%(416,642) Fi n a n c e Fi n a n c e TO T A L E X P E N D I T U R E S 67 8 , 7 8 8 0 54 , 7 1 8 54 1 , 6 2 5 13 7 , 1 6 3 20.20%473,369 28 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 1 8 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual IT 1 5 1 0 - I n f o r m a t i o n T e c h n o l o g y IT RE V E N U E S IT R e i m b u r s e m e n t R e v e n u e s 0 0 0 8 , 7 0 4 (8 , 7 0 4 ) 0.00% 0 IT C a s h D o n a t i o n f o r C a p i t a l O u t l a y 0 0 0 (8 , 7 0 0 ) 8, 7 0 0 0.00%0 IT T o t a l R E V E N U E S 0 0 0 4 (4 ) 0.00%0 IT IT PE R S O N N E L C O S T S IT W a g e s 1, 0 3 2 , 7 9 2 0 8 5 , 5 5 3 8 5 6 , 6 0 7 1 7 6 , 1 8 5 1 7 . 0 5 % 8 0 3 , 8 9 9 IT W a g e s - S e a s o n a l / P a r t t i m e 1 9 , 2 0 0 0 0 6 , 6 0 6 1 2 , 5 9 5 6 5 . 5 9 % 1 4 , 3 5 9 IT O v e r t i m e W a g e s 22 , 2 3 0 0 1 , 5 6 0 1 4 , 2 2 4 8 , 0 0 6 3 6 . 0 1 % 1 3 , 4 6 3 IT F I C A ( 7 . 6 5 % ) 82 , 1 7 8 0 6 , 3 2 9 6 3 , 6 2 5 1 8 , 5 5 3 2 2 . 5 7 % 5 9 , 8 2 4 IT P E R S I 12 5 , 9 7 0 0 9 , 8 6 1 9 8 , 5 1 1 2 7 , 4 5 9 2 1 . 7 9 % 9 2 , 3 5 4 IT W o r k e r s ' C o m p 4, 6 1 9 0 0 1 , 6 1 0 3 , 0 0 9 6 5 . 1 4 % 2 , 1 2 7 IT E m p l o y e e B e n e f i t F e e s 2 4 3 , 1 6 8 0 0 2 , 2 6 7 2 4 0 , 9 0 1 9 9 . 0 6 % 1 9 9 , 1 2 7 IT M e d i c a l I n s u r a n c e P r e m i u m s 0 0 1 8 , 7 9 0 1 8 3 , 3 5 2 (1 8 3 , 3 5 2 ) 0.00% 0 IT H S A / H R A V E B A C o n t r i b u t i o n s 0 0 0 2 , 0 0 0 (2 , 0 0 0 ) 0.00% 0 IT V i s i o n I n s P r e m i u m 0 0 2 3 6 2 , 2 5 8 (2 , 2 5 8 ) 0.00% 0 IT D e n t a l I n s P r e m i u m s 0 0 1 , 5 0 2 1 4 , 3 9 7 (1 4 , 3 9 7 ) 0.00% 0 IT L i f e I n s u r a n c e P r e m i u m s 0 0 1 8 0 1 , 6 3 2 (1 , 6 3 2 ) 0.00% 0 IT S h o r t T e r m D i s a b i l i t y P r e m i u m s 0 0 2 0 5 1 , 8 9 2 (1 , 8 9 2 ) 0.00% 0 IT L o n g T e r m D i s a b i l i t y P r e m i u m s 0 0 2 5 6 2 , 3 6 4 (2 , 3 6 4 ) 0.00% 0 IT E A P P r e m i u m s 0 0 67 59 6 (5 9 6 ) 0.00%0 IT T o t a l P E R S O N N E L C O S T S 1, 5 3 0 , 1 5 7 0 12 4 , 5 4 1 1, 2 5 1 , 9 3 9 27 8 , 2 1 8 18.18%1,185,152 IT IT OP E R A T I N G C O S T S IT O f f i c e E x p e n s e 1, 0 0 0 0 1 2 7 5 5 2 4 5 2 4 . 4 5 % 6 8 9 IT C o p i e r E x p e n s e 2, 0 0 0 0 0 2 , 1 5 7 (1 5 7 ) (7.82)% 1,513 IT E m p l o y e e R e c o g n i t i o n a n d C o f f e e 1 , 1 4 0 0 0 3 1 8 8 2 2 7 2 . 1 2 % 3 0 2 IT S a f e t y E x p e n s e 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 IT F u e l s - G a s 70 0 0 2 8 4 8 6 2 1 3 3 0 . 5 0 % 5 1 0 IT B u i l d i n g M a i n t e n a n c e 6 , 0 0 0 (6 , 0 0 0 ) 0 0 0 0 . 0 0 % 0 IT V e h i c l e R e p a i r 50 0 0 0 0 5 0 0 1 0 0 . 0 0 % 3 6 6 IT V e h i c l e M a i n t e n a n c e 50 0 0 1 5 5 3 4 4 7 8 9 . 4 5 % 9 IT S o f t w a r e M a i n t e n a n c e 1 5 2 , 9 9 6 0 4 , 8 2 2 1 6 5 , 5 0 2 (1 2 , 5 0 5 ) (8.17)% 127,826 IT E q u i p m e n t & S u p p l i e s 10 0 0 0 1 0 9 0 9 0 . 0 1 % 1 1 8 IT E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 7 0 , 0 0 0 0 (5 6 ) 42 , 0 0 7 2 7 , 9 9 3 3 9 . 9 9 % 3 , 9 9 2 IT S o f t w a r e A c q u i s i t i o n & L i c e n s e s ( u n d e r $ 2 5 , 0 0 0 ) 20 2 , 0 6 1 0 2 0 5 1 8 6 , 1 3 2 1 5 , 9 3 0 7 . 8 8 % 1 2 7 , 7 4 5 IT F u r n i t u r e & F u r n i s h i n g s 5 0 0 0 0 0 5 0 0 1 0 0 . 0 0 % 7 3 6 IT C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 4 , 1 5 0 0 3 , 8 6 2 5 , 3 3 0 (1 , 1 8 0 ) (28.42)% 0 IT P r o f e s s i o n a l S e r v i c e s 5 0 , 0 0 0 (1 0 , 0 0 0 ) 0 2 5 , 0 0 0 1 5 , 0 0 0 3 7 . 5 0 % 0 IT C o n t r a c t e d S e r v i c e s 0 1 0 , 0 0 0 0 3 , 9 4 1 6 , 0 5 9 6 0 . 5 9 % 0 IT T e l e p h o n e / I n t e r n e t 16 , 8 0 0 0 1 , 2 3 0 1 3 , 8 6 8 2 , 9 3 2 1 7 . 4 4 % 1 4 , 0 9 4 IT P o s t a g e & M a i l i n g s 20 0 0 0 2 4 3 (4 3 ) (21.54)% 120 IT R a d i o s / C o m m u n i c a t i o n s 1 , 4 4 0 0 7 8 9 9 4 4 4 6 3 0 . 9 8 % 2 , 8 7 5 IT C e l l p h o n e E x p e n s e 4, 8 0 0 0 3 1 1 3 , 5 3 8 1 , 2 6 2 2 6 . 2 9 % 3 , 1 8 2 IT B u s i n e s s M e a l s 10 0 0 0 1 7 8 3 8 2 . 8 1 % 0 IT M i l e a g e & P a r k i n g R e i m b u r s e m e n t 7 5 0 0 8 6 8 9 0 . 0 0 % 3 7 IT E m p l o y e e S e m i n a r s / T r a i n i n g 3 6 , 4 1 2 0 2 , 3 7 3 1 6 , 8 7 9 1 9 , 5 3 3 5 3 . 6 4 % 1 5 , 6 8 8 IT T r a v e l - T r a n s p o r t a t i o n 8 , 0 0 0 0 4 1 2 1 , 3 6 3 6 , 6 3 7 8 2 . 9 6 % 5 , 3 5 8 29 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 1 9 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual IT T r a v e l - L o d g i n g 5, 6 0 0 0 1 , 3 0 7 3 , 3 7 0 2 , 2 3 0 3 9 . 8 1 % 5 , 1 1 8 IT T r a v e l - P e r D i e m 2, 4 0 0 0 3 9 1 1 , 1 5 1 1 , 2 5 0 5 2 . 0 6 % 1 , 9 9 1 IT D u e s , L i c e n s e s , P u b l i c a t i o n s 5 0 0 0 0 1 2 2 3 7 8 7 5 . 6 6 % 1 5 0 IT H o l i d a y E x p e n s e 28 5 0 0 24 7 38 13.39%285 IT T o t a l O P E R A T I N G C O S T S 56 8 , 3 5 9 (6 , 0 0 0 ) 14 , 9 9 0 47 3 , 4 8 8 88 , 8 7 1 15.80%312,706 IT IT Ca p i t a l O u t l a y IT C a p i t a l - C o m p u t e r s & P r i n t e r s 1 2 2 , 5 0 0 0 0 1 1 7 , 3 0 6 5 , 1 9 4 4 . 2 3 % 3 9 7 , 0 5 7 IT C a p i t a l - C o m m u n i c a t i o n E q u i p m e n t 7 5 , 6 0 0 (2 6 , 1 1 0 ) 0 0 49 , 4 9 0 100.00%0 IT T o t a l C a p i t a l O u t l a y 19 8 , 1 0 0 (2 6 , 1 1 0 ) 0 11 7 , 3 0 6 54 , 6 8 3 31.79%397,057 IT IT DE P T E X P E N D I T U R E S 2, 2 9 6 , 6 1 7 (3 2 , 1 1 0 ) 13 9 , 5 3 1 1, 8 4 2 , 7 3 4 42 1 , 7 7 2 18.62%1,894,915 IT IT Tr a n s f e r s IT P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T (7 0 3 , 8 7 2 ) 0 (5 7 , 2 8 9 ) ( 5 7 5 , 8 9 2 ) ( 1 2 7 , 9 8 0 ) 18.18%(592,576) IT O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T (3 3 9 , 4 1 6 ) 0 (6 , 8 9 5 ) (2 8 7 , 9 2 9 ) (5 1 , 4 8 7 ) 15.16%(367,031) IT T o t a l T r a n s f e r s (1 , 0 4 3 , 2 8 8 ) 0 (6 4 , 1 8 4 ) (8 6 3 , 8 2 1 ) (1 7 9 , 4 6 7 ) 17.20%(959,607) IT IT TO T A L E X P E N D I T U R E S 1, 2 5 3 , 3 2 8 (3 2 , 1 1 0 ) 75 , 3 4 6 97 8 , 9 1 3 24 2 , 3 0 5 19.84%935,308 30 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 2 0 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Le g a l 1 5 2 0 - L e g a l D e p t Le g a l PE R S O N N E L C O S T S Le g a l W a g e s 53 6 , 6 7 3 0 4 4 , 2 1 3 4 4 6 , 5 7 0 9 0 , 1 0 3 1 6 . 7 8 % 4 2 9 , 0 0 3 Le g a l F I C A ( 7 . 6 5 % ) 41 , 0 5 5 0 3 , 3 0 1 3 3 , 2 4 6 7 , 8 0 9 1 9 . 0 2 % 3 1 , 3 8 7 Le g a l P E R S I 64 , 0 4 8 0 5 , 0 0 5 5 0 , 7 5 8 1 3 , 2 9 0 2 0 . 7 4 % 4 8 , 5 6 3 Le g a l W o r k e r s ' C o m p 95 7 0 0 4 1 5 5 4 2 5 6 . 6 0 % 4 1 5 Le g a l E m p l o y e e B e n e f i t F e e s 7 5 , 9 9 0 0 0 8 5 5 7 5 , 1 3 5 9 8 . 8 7 % 5 8 , 2 9 1 Le g a l M e d i c a l I n s u r a n c e P r e m i u m s 0 0 4 , 5 0 9 4 6 , 0 1 0 (4 6 , 0 1 0 ) 0.00% 0 Le g a l V i s i o n I n s P r e m i u m 0 0 6 4 6 4 8 (6 4 8 ) 0.00% 0 Le g a l D e n t a l I n s P r e m i u m s 0 0 4 0 6 4 , 1 0 8 (4 , 1 0 8 ) 0.00% 0 Le g a l L i f e I n s u r a n c e P r e m i u m s 0 0 6 8 6 1 5 (6 1 5 ) 0.00% 0 Le g a l S h o r t T e r m D i s a b i l i t y P r e m i u m s 0 0 9 0 8 1 3 (8 1 3 ) 0.00% 0 Le g a l L o n g T e r m D i s a b i l i t y P r e m i u m s 0 0 1 2 4 1 , 1 1 6 (1 , 1 1 6 ) 0.00% 0 Le g a l E A P P r e m i u m s 0 0 20 18 1 (1 8 1 ) 0.00%0 Le g a l T o t a l P E R S O N N E L C O S T S 71 8 , 7 2 3 0 57 , 8 0 1 58 5 , 3 3 6 13 3 , 3 8 7 18.56%567,659 Le g a l Le g a l OP E R A T I N G C O S T S Le g a l O f f i c e E x p e n s e 2, 5 0 0 0 0 2 2 7 2 , 2 7 3 9 0 . 9 1 % 8 5 8 Le g a l E m p l o y e e R e c o g n i t i o n a n d C o f f e e 3 0 0 0 0 0 3 0 0 1 0 0 . 0 0 % 6 7 Le g a l S o f t w a r e M a i n t e n a n c e 1 , 1 8 0 0 0 1 , 2 5 5 (7 5 ) (6.39)% 1,196 Le g a l E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 5 0 0 0 0 1 2 4 8 8 9 7 . 5 0 % 2 0 2 Le g a l F u r n i t u r e & F u r n i s h i n g s 5 0 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 Le g a l C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 2 , 1 0 0 0 1 , 8 9 2 1 , 8 9 2 2 0 8 9 . 9 0 % 1 7 9 Le g a l P r o f e s s i o n a l S e r v i c e s 1 0 , 0 0 0 0 0 0 1 0 , 0 0 0 1 0 0 . 0 0 % 3 9 , 5 0 0 Le g a l L e g a l S e r v i c e s 30 , 0 0 0 3 0 , 0 0 0 0 3 1 , 4 3 4 2 8 , 5 6 6 4 7 . 6 1 % 9 5 , 7 9 1 Le g a l P o s t a g e & M a i l i n g s 15 0 0 1 5 0 1 0 0 6 6 . 8 2 % 4 9 Le g a l R a d i o s / C o m m u n i c a t i o n s 48 0 0 4 6 6 2 8 (1 4 8 ) (30.81)% 294 Le g a l C e l l p h o n e E x p e n s e 1, 0 0 8 0 8 4 8 4 0 1 6 8 1 6 . 6 6 % 8 4 0 Le g a l B u s i n e s s M e a l s 10 0 0 0 1 0 0 (1 ) (0.51)% 52 Le g a l M i l e a g e & P a r k i n g R e i m b u r s e m e n t 1 0 0 0 8 1 5 7 (5 7 ) (56.76)% 85 Le g a l E m p l o y e e S e m i n a r s / T r a i n i n g 4 , 0 0 0 0 0 3 , 0 0 9 9 9 1 2 4 . 7 6 % 1 , 4 4 0 Le g a l T r a v e l - T r a n s p o r t a t i o n 1 , 0 0 0 0 0 0 1 , 0 0 0 1 0 0 . 0 0 % 9 5 9 Le g a l T r a v e l - L o d g i n g 1, 0 0 0 0 0 0 1 , 0 0 0 1 0 0 . 0 0 % 8 3 8 Le g a l T r a v e l - P e r D i e m 50 0 0 0 0 5 0 0 1 0 0 . 0 0 % 6 9 4 Le g a l P r i n t i n g / B i n d i n g 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 Le g a l D u e s , L i c e n s e s , P u b l i c a t i o n s 1 0 , 1 6 2 0 7 2 3 5 , 6 9 2 4 , 4 7 0 4 3 . 9 8 % 5 , 7 0 6 Le g a l H o l i d a y E x p e n s e 75 0 0 7 3 2 3 . 0 9 % 7 3 Le g a l P e n a l t i e s / S e t t l e m e n t s / F o r f e i t u r e s 0 0 0 31 , 0 7 1 (3 1 , 0 7 1 ) 0.00%0 Le g a l T o t a l O P E R A T I N G C O S T S 65 , 7 5 5 30 , 0 0 0 2, 7 5 4 76 , 4 4 1 19 , 3 1 4 20.17%148,823 Le g a l Le g a l DE P T E X P E N D I T U R E S 78 4 , 4 7 8 30 , 0 0 0 60 , 5 5 5 66 1 , 7 7 7 15 2 , 7 0 1 18.74%716,481 Le g a l Le g a l Tr a n s f e r s Le g a l P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T (3 3 0 , 6 1 3 ) 0 (2 6 , 5 8 8 ) ( 2 6 9 , 2 5 4 ) ( 6 1 , 3 5 9 ) 18.55%(283,829) Le g a l O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T (3 0 , 2 4 7 ) 0 (1 , 2 6 7 ) (3 4 , 8 3 6 ) 4, 5 9 0 (15.17)%(27,058) Le g a l T o t a l T r a n s f e r s (3 6 0 , 8 6 0 ) 0 (2 7 , 8 5 5 ) (3 0 4 , 0 9 1 ) (5 6 , 7 6 9 ) 15.73%(310,887) Le g a l Le g a l TO T A L E X P E N D I T U R E S 42 3 , 6 1 8 30 , 0 0 0 32 , 7 0 0 35 7 , 6 8 6 95 , 9 3 2 21.14%405,594 31 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 2 1 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual HR 1 5 4 0 - H u m a n R e s o u r c e s HR RE V E N U E S HR R e i m b u r s e m e n t R e v e n u e s 0 0 34 11 9 (1 1 9 ) 0.00%668 HR T o t a l R E V E N U E S 0 0 34 11 9 (1 1 9 ) 0.00%668 HR HR PE R S O N N E L C O S T S HR W a g e s 34 7 , 6 1 8 0 2 5 , 1 4 0 2 4 5 , 2 0 8 1 0 2 , 4 1 0 2 9 . 4 6 % 2 2 7 , 2 9 6 HR W a g e s - S e a s o n a l / P a r t t i m e 2 0 , 0 0 0 0 0 0 2 0 , 0 0 0 1 0 0 . 0 0 % 1 0 , 3 8 6 HR O v e r t i m e W a g e s 0 0 0 0 0 0 . 0 0 % 7 3 HR F I C A ( 7 . 6 5 % ) 28 , 1 2 2 0 1 , 8 5 7 1 7 , 8 1 0 1 0 , 3 1 2 3 6 . 6 6 % 1 6 , 8 7 1 HR P E R S I 41 , 2 3 3 0 2 , 8 4 6 2 7 , 7 1 5 1 3 , 5 1 8 3 2 . 7 8 % 2 5 , 7 3 8 HR W o r k e r s ' C o m p 2, 0 8 8 0 0 3 1 5 1 , 7 7 3 8 4 . 8 9 % 3 2 9 HR E m p l o y e e B e n e f i t F e e s 1 6 6 , 1 8 8 0 6 , 2 7 3 5 6 , 9 9 9 1 0 9 , 1 8 9 6 5 . 7 0 % 1 2 1 , 1 7 7 HR M e d i c a l I n s u r a n c e P r e m i u m s 0 0 4 , 9 0 9 5 0 , 3 0 8 (5 0 , 3 0 8 ) 0.00% 0 HR V i s i o n I n s P r e m i u m 0 0 6 0 6 1 6 (6 1 6 ) 0.00% 0 HR D e n t a l I n s P r e m i u m s 0 0 3 0 9 3 , 1 5 1 (3 , 1 5 1 ) 0.00% 0 HR L i f e I n s u r a n c e P r e m i u m s 0 0 6 8 5 4 4 (5 4 4 ) 0.00% 0 HR S h o r t T e r m D i s a b i l i t y P r e m i u m s 0 0 6 2 5 3 5 (5 3 5 ) 0.00% 0 HR L o n g T e r m D i s a b i l i t y P r e m i u m s 0 0 7 8 6 8 1 (6 8 1 ) 0.00% 0 HR E A P P r e m i u m s 0 0 24 20 5 (2 0 5 ) 0.00%0 HR T o t a l P E R S O N N E L C O S T S 60 5 , 2 4 9 0 41 , 6 2 6 40 4 , 0 8 6 20 1 , 1 6 3 33.24%401,870 HR HR OP E R A T I N G C O S T S HR O f f i c e E x p e n s e 5, 0 0 0 0 2 2 5 3 , 3 1 6 1 , 6 8 4 3 3 . 6 7 % 3 , 4 7 2 HR C o p i e r E x p e n s e 4, 8 0 0 0 5 5 7 5 , 2 9 8 (4 9 8 ) (10.36)% 3,983 HR E m p l o y e e R e c o g n i t i o n a n d C o f f e e 3 6 0 0 0 0 3 6 0 1 0 0 . 0 0 % 7 5 HR S o f t w a r e M a i n t e n a n c e 1 8 , 0 0 0 0 0 1 8 , 5 3 5 (5 3 5 ) (2.97)% 14,271 HR E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 5 0 0 0 0 2 9 4 7 1 9 4 . 1 4 % 2 6 9 HR F u r n i t u r e & F u r n i s h i n g s 6 , 0 0 0 0 0 0 6 , 0 0 0 1 0 0 . 0 0 % 2 0 0 HR C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 7 , 4 5 0 0 6 , 6 5 4 6 , 6 5 4 7 9 6 1 0 . 6 8 % 0 HR P r o f e s s i o n a l S e r v i c e s 6 0 , 1 5 0 0 1 7 , 8 4 8 2 6 , 6 0 3 3 3 , 5 4 7 5 5 . 7 7 % 2 7 , 3 4 2 HR C o n t r a c t e d L a b o r 0 0 0 6 , 1 4 5 (6 , 1 4 5 ) 0.00% 2,032 HR B a c k g r o u n d / E m p l o y m e n t T e s t i n g 1 1 , 5 0 0 0 1 , 3 4 0 1 4 , 6 6 9 (3 , 1 6 9 ) (27.55)% 12,372 HR T e l e p h o n e / I n t e r n e t 45 0 0 4 2 9 4 2 9 2 1 4 . 6 6 % 0 HR P o s t a g e & M a i l i n g s 40 0 0 7 1 6 5 2 3 5 5 8 . 8 5 % 2 0 7 HR R a d i o s / C o m m u n i c a t i o n s 48 0 0 0 0 4 8 0 1 0 0 . 0 0 % 0 HR C e l l p h o n e E x p e n s e 2, 6 0 0 0 1 1 0 1 , 1 0 0 1 , 5 0 0 5 7 . 6 9 % 1 , 1 0 0 HR B u s i n e s s M e a l s 10 0 0 4 5 1 1 5 (1 5 ) (15.17)% 0 HR M i l e a g e & P a r k i n g R e i m b u r s e m e n t 1 0 0 0 0 1 5 8 5 8 4 . 9 9 % 1 2 HR E m p l o y e e S e m i n a r s / T r a i n i n g 1 4 , 0 9 9 0 1 0 0 2 , 4 4 9 1 1 , 6 5 0 8 2 . 6 2 % 2 , 7 9 7 HR T r a v e l - T r a n s p o r t a t i o n 5 0 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 HR T r a v e l - L o d g i n g 50 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 HR T r a v e l - P e r D i e m 50 0 0 0 0 5 0 0 1 0 0 . 0 0 % 1 2 8 HR C i t y T r a i n i n g C l a s s e s 5 5 , 8 2 8 0 2 , 0 0 0 2 6 , 4 6 0 2 9 , 3 6 8 5 2 . 6 0 % 3 5 , 6 7 1 HR W e l l n e s s P r o g r a m 17 , 0 0 0 0 3 , 1 9 8 1 4 , 1 6 1 2 , 8 3 9 1 6 . 7 0 % 1 5 , 6 9 0 HR A d v e r t i s i n g / P r o m o t i o n a l 2 0 , 0 0 0 0 4 , 5 5 9 3 6 , 1 5 1 (1 6 , 1 5 1 ) (80.75)% 14,594 HR P r i n t i n g / B i n d i n g 1, 0 0 0 0 0 1 , 1 7 6 (1 7 6 ) (17.56)% 508 HR D u e s , L i c e n s e s , P u b l i c a t i o n s 9 , 2 8 2 0 0 4 , 5 6 0 4 , 7 2 2 5 0 . 8 7 % 7 , 6 8 3 HR H o l i d a y E x p e n s e 90 0 0 0 9 0 1 0 0 . 0 0 % 7 5 32 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 2 2 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual HR E m p l o y e e E d u c a t i o n R e i m b u r s e m e n t 1 4 , 0 0 0 0 0 2 1 , 1 0 5 (7 , 1 0 5 ) (50.74)% 16,870 HR E m p l o y e e L o n g e v i t y a w a r d s 5 , 5 0 0 0 0 2, 7 2 0 2, 7 8 0 50.55%616 HR T o t a l O P E R A T I N G C O S T S 25 6 , 1 8 9 0 37 , 0 7 1 19 1 , 8 5 3 64 , 3 3 6 25.11%159,968 HR HR Ca p i t a l O u t l a y HR C a p i t a l - E q u i p m e n t 7, 5 0 0 0 0 0 7, 5 0 0 100.00%0 HR T o t a l C a p i t a l O u t l a y 7, 5 0 0 0 0 0 7, 5 0 0 100.00%0 HR HR DE P T E X P E N D I T U R E S 86 8 , 9 3 8 0 78 , 6 9 7 59 5 , 9 4 0 27 2 , 9 9 8 31.41%561,838 HR HR Tr a n s f e r s HR P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T (2 4 3 , 9 1 5 ) 0 (1 9 , 1 4 8 ) ( 1 8 4 , 8 0 5 ) ( 5 9 , 1 1 0 ) 24.23%(200,935) HR O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T (1 1 2 , 7 8 7 ) 0 (1 7 , 0 5 3 ) (8 7 , 6 5 9 ) (2 5 , 1 2 8 ) 22.27%(79,948) HR T o t a l T r a n s f e r s (3 5 6 , 7 0 2 ) 0 (3 6 , 2 0 1 ) (2 7 2 , 4 6 4 ) (8 4 , 2 3 8 ) 23.62%(280,882) HR HR TO T A L E X P E N D I T U R E S 51 2 , 2 3 6 0 42 , 4 9 7 32 3 , 4 7 6 18 8 , 7 6 1 36.85%280,955 33 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 2 3 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Ot h G o v 1 8 4 0 - O t h e r G o v t / S t L i g h t i n g Ot h G o v RE V E N U E S Ot h G o v G e n e r a l P r o p e r t y T a x R e v e n u e 3 3 , 5 4 0 , 8 5 0 0 1 2 , 0 5 9 , 2 5 1 3 4 , 0 8 8 , 8 5 2 (5 4 8 , 0 0 2 ) (1.63)% 31,254,516 Ot h G o v G a s F r a n c h i s e R e v e n u e 7 0 0 , 0 0 0 0 0 6 7 1 , 7 9 9 2 8 , 2 0 1 4 . 0 2 % 7 5 1 , 9 2 1 Ot h G o v C a b l e T V F r a n c h i s e R e v e n u e 2 0 0 , 0 0 0 0 0 1 1 3 , 1 2 2 8 6 , 8 7 8 4 3 . 4 3 % 1 1 3 , 4 5 7 Ot h G o v E l e c t r i c i t y F r a n c h i s e R e v e n u e 6 5 4 , 6 3 9 0 1 3 6 , 0 5 2 4 1 4 , 9 7 5 2 3 9 , 6 6 4 3 6 . 6 1 % 4 2 9 , 4 2 3 Ot h G o v M i s c L i c e n s e s / P e r m i t s R e v e n u e s 0 0 5 , 2 0 7 5 , 2 0 7 (5 , 2 0 7 ) 0.00% 0 Ot h G o v G r a n t R e v e n u e s 0 9 8 2 , 8 4 9 0 3 6 3 , 3 6 1 6 1 9 , 4 8 9 6 3 . 0 2 % 4 0 3 , 1 5 2 Ot h G o v R e i m b u r s e m e n t R e v e n u e s 0 0 5 3 7 8 , 7 8 5 (8 , 7 8 5 ) 0.00% 1,794 Ot h G o v S t a t e R e v e n u e S h a r i n g R e v e n u e 6 , 6 7 1 , 2 9 4 0 1 , 4 4 1 , 0 0 8 4 , 9 5 5 , 2 9 3 1 , 7 1 6 , 0 0 1 2 5 . 7 2 % 4 , 4 8 8 , 7 2 4 Ot h G o v S t a t e L i q u o r A p p o r t i o n m e n t R e v e n u e 9 9 5 , 4 0 6 0 0 7 1 1 , 9 6 3 2 8 3 , 4 4 3 2 8 . 4 7 % 6 0 9 , 4 3 2 Ot h G o v R e s t i t u t i o n 0 0 0 0 0 0 . 0 0 % 9 4 8 Ot h G o v M e r i d i a n D o w n t o w n D e v e l o p m e n t 0 0 0 1 0 , 1 4 3 (1 0 , 1 4 3 ) 0.00% 111,500 Ot h G o v R e c y c l e d R e v e n u e 0 5 0 0 4 8 1 , 3 2 3 (8 2 3 ) (164.51)% 1,421 Ot h G o v R e n t a l I n c o m e 0 0 0 5 0 0 (5 0 0 ) 0.00% 233 Ot h G o v D o n a t i o n s ( p l u s p r o j e c t c o d e ) 1 8 , 4 1 0 0 0 0 1 8 , 4 1 0 1 0 0 . 0 0 % 1 8 , 4 1 0 Ot h G o v M A C A r t s C o m m i s s i o n R e v e n u e s 1 0 , 0 0 0 1 3 , 6 9 4 8 2 4 2 , 5 4 9 2 1 , 1 4 5 8 9 . 2 4 % 1 , 9 5 4 Ot h G o v M i s c e l l a n e o u s R e v e n u e s 0 0 0 1 , 3 4 4 (1 , 3 4 4 ) 0.00% 4,630 Ot h G o v I n t e r e s t E a r n i n g s 20 2 , 0 0 0 0 1 0 3 , 5 6 1 1 , 0 5 6 , 9 1 8 (8 5 4 , 9 1 8 ) (423.22)% 571,031 Ot h G o v S a l e o f A s s e t s - G a i n ( L o s s ) 0 0 0 56 4 , 5 7 5 (5 6 4 , 5 7 5 ) 0.00%0 Ot h G o v T o t a l R E V E N U E S 42 , 9 9 2 , 5 9 9 99 7 , 0 4 3 13 , 7 4 6 , 4 8 8 42 , 9 7 0 , 7 0 9 1, 0 1 8 , 9 3 3 2.32%38,762,547 Ot h G o v Ot h G o v PE R S O N N E L C O S T S Ot h G o v W a g e s 22 6 , 2 8 4 0 1 7 , 7 0 1 1 8 5 , 1 3 5 4 1 , 1 4 9 1 8 . 1 8 % 1 5 9 , 3 3 2 Ot h G o v W a g e s - S e a s o n a l / P a r t t i m e 6 , 0 0 0 0 3 7 8 3 , 8 2 4 2 , 1 7 6 3 6 . 2 6 % 3 , 8 1 6 Ot h G o v F I C A ( 7 . 6 5 % ) 17 , 7 7 0 0 1 , 3 5 4 1 4 , 0 3 7 3 , 7 3 3 2 1 . 0 0 % 1 2 , 2 7 3 Ot h G o v P E R S I 27 , 0 1 9 0 2 , 0 0 4 2 0 , 6 6 9 6 , 3 5 0 2 3 . 5 0 % 1 8 , 0 3 6 Ot h G o v W o r k e r s ' C o m p 3, 6 1 4 0 0 1 , 6 6 7 1 , 9 4 7 5 3 . 8 6 % 1 , 2 2 3 Ot h G o v E m p l o y e e B e n e f i t F e e s 4 5 , 5 9 4 0 0 4 2 4 4 5 , 1 7 0 9 9 . 0 6 % 3 2 , 1 7 0 Ot h G o v M e d i c a l I n s u r a n c e P r e m i u m s 0 0 2 , 6 4 6 3 1 , 3 8 4 (3 1 , 3 8 4 ) 0.00% 0 Ot h G o v H S A / H R A V E B A C o n t r i b u t i o n s 0 0 0 2 , 0 0 0 (2 , 0 0 0 ) 0.00% 0 Ot h G o v V i s i o n I n s P r e m i u m 0 0 3 2 3 7 4 (3 7 4 ) 0.00% 0 Ot h G o v D e n t a l I n s P r e m i u m s 0 0 2 1 7 2 , 4 8 3 (2 , 4 8 3 ) 0.00% 0 Ot h G o v L i f e I n s u r a n c e P r e m i u m s 0 0 3 4 2 9 2 (2 9 2 ) 0.00% 0 Ot h G o v S h o r t T e r m D i s a b i l i t y P r e m i u m s 0 0 4 7 4 1 7 (4 1 7 ) 0.00% 0 Ot h G o v L o n g T e r m D i s a b i l i t y P r e m i u m s 0 0 5 7 5 0 8 (5 0 8 ) 0.00% 0 Ot h G o v E A P P r e m i u m s 0 0 16 14 2 (1 4 2 ) 0.00%0 Ot h G o v T o t a l P E R S O N N E L C O S T S 32 6 , 2 8 1 0 24 , 4 8 5 26 3 , 3 5 5 62 , 9 2 6 19.29%226,850 Ot h G o v Ot h G o v OP E R A T I N G C O S T S Ot h G o v O f f i c e E x p e n s e 1, 2 5 0 0 1 1 6 3 2 6 1 8 4 9 . 4 5 % 8 5 2 Ot h G o v C o p i e r E x p e n s e 7, 0 0 0 0 0 4 , 8 3 0 2 , 1 7 0 3 0 . 9 9 % 6 , 8 7 6 Ot h G o v E m p l o y e e R e c o g n i t i o n a n d C o f f e e 2 4 0 0 3 9 8 7 1 5 3 6 3 . 8 5 % 6 1 Ot h G o v B u i l d i n g M a i n t e n a n c e 6 , 1 5 0 0 0 1 3 8 6 , 0 1 3 9 7 . 7 6 % 9 , 0 5 5 Ot h G o v P a r k i n g / A s p h a l t M a i n t e n a n c e 1 , 0 0 0 0 0 0 1 , 0 0 0 1 0 0 . 0 0 % 0 Ot h G o v S t r e e t L i g h t / S i g n s R e p a i r s / M a i n t e n a n c e 5 5 , 0 0 0 8 6 , 0 2 7 9 , 6 4 5 9 0 , 9 6 5 5 0 , 0 6 2 3 5 . 4 9 % 2 7 , 1 6 3 Ot h G o v G r o u n d s M a i n t e n a n c e 30 0 0 0 0 3 0 0 1 0 0 . 0 0 % 0 Ot h G o v S o f t w a r e M a i n t e n a n c e 2 , 8 2 0 0 2 5 8 2 , 7 3 7 8 3 2 . 9 4 % 2 0 , 9 1 3 Ot h G o v A l a r m S e r v i c e / S p r i n k l e r S y s t e m 1 , 2 0 0 0 0 0 1 , 2 0 0 1 0 0 . 0 0 % 1 , 0 3 7 Ot h G o v H i s t o r i c P r e s e r v a t i o n 1 4 , 4 0 0 0 7 5 9 , 7 0 0 4 , 7 0 0 3 2 . 6 3 % 2 , 5 8 8 34 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 2 4 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Ot h G o v M i s c C o n t r i b u t i o n s 40 , 5 0 0 (4 0 , 0 0 0 ) 0 3 6 9 1 3 1 2 6 . 2 7 % 5 1 8 Ot h G o v T r a n s p o r t a t i o n S e r v i c e s 2 7 5 , 0 2 0 0 0 2 7 5 , 0 2 0 0 0 . 0 0 % 1 9 4 , 9 3 8 Ot h G o v S e n i o r T r a n s p o r t a t i o n 2 0 , 0 0 0 0 0 2 0 , 0 0 0 0 0 . 0 0 % 4 , 6 1 3 Ot h G o v R e c y c l e F u n d C o n t r i b u t i o n s 2 0 , 8 2 0 2 7 , 9 5 8 0 1 5 , 0 8 8 3 3 , 6 9 1 6 9 . 0 6 % 9 9 Ot h G o v A l l u m b a u g h H o u s e 64 , 2 2 9 0 1 6 , 0 7 2 4 8 , 2 1 7 1 6 , 0 1 2 2 4 . 9 3 % 6 2 , 4 1 9 Ot h G o v E q u i p m e n t & S u p p l i e s 6 1 , 2 0 0 9 8 , 9 0 9 9 , 4 5 9 6 5 , 9 4 3 9 4 , 1 6 6 5 8 . 8 1 % 1 8 1 , 9 3 6 Ot h G o v E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 2 5 0 0 0 2 4 5 5 1 . 9 8 % 1 1 9 Ot h G o v P r o f e s s i o n a l S e r v i c e s 3 7 , 7 3 0 0 0 0 3 7 , 7 3 0 1 0 0 . 0 0 % 1 , 4 0 0 Ot h G o v A r t s C o m m i s s i o n E x p e n s e s 2 8 , 5 0 0 1 4 , 3 8 4 2 , 2 7 8 2 5 , 9 7 0 1 6 , 9 1 4 3 9 . 4 4 % 3 2 , 5 1 2 Ot h G o v A r t i n P u b l i c S p a c e s 0 1 3 , 3 0 0 0 0 1 3 , 3 0 0 1 0 0 . 0 0 % 0 Ot h G o v P r e v e n t a t i v e H e a l t h E x p 0 0 0 8 (8 ) 0.00% 0 Ot h G o v T e l e p h o n e / I n t e r n e t 0 0 0 3 4 4 (3 4 4 ) 0.00% 687 Ot h G o v P o s t a g e & M a i l i n g s 6, 0 0 0 0 2 8 2 1 , 9 5 8 4 , 0 4 2 6 7 . 3 5 % 2 , 1 6 5 Ot h G o v R a d i o s / C o m m u n i c a t i o n s 24 0 0 2 7 2 7 3 (3 3 ) (13.83)% 191 Ot h G o v C e l l p h o n e E x p e n s e 60 0 0 7 3 6 0 8 (8 ) (1.30)% 527 Ot h G o v B u s i n e s s M e a l s 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 3 7 Ot h G o v M i l e a g e & P a r k i n g R e i m b u r s e m e n t 3 5 0 0 3 0 5 1 4 . 3 8 % 3 0 Ot h G o v E m p l o y e e S e m i n a r s / T r a i n i n g 3 , 6 9 1 0 5 9 4 , 1 7 8 (4 8 7 ) (13.19)% 1,690 Ot h G o v T r a v e l - T r a n s p o r t a t i o n 1 , 5 0 0 0 0 1 , 6 1 3 (1 1 3 ) (7.52)% 1,067 Ot h G o v T r a v e l - L o d g i n g 1, 7 0 0 0 0 1 , 4 0 9 2 9 1 1 7 . 0 9 % 7 3 6 Ot h G o v T r a v e l - P e r D i e m 78 4 0 0 6 5 8 1 2 6 1 6 . 0 6 % 4 9 0 Ot h G o v A d v e r t i s i n g / P r o m o t i o n a l 9 , 0 0 0 0 0 6 1 5 8 , 3 8 5 9 3 . 1 6 % 2 , 6 6 4 Ot h G o v P r i n t i n g / B i n d i n g 25 0 0 4 5 1 , 4 9 3 (1 , 2 4 3 ) (497.36)% 45 Ot h G o v I n s u r a n c e P r e m i u m / C l a i m s 0 0 0 1 4 , 1 5 4 (1 4 , 1 5 4 ) 0.00%(95) Ot h G o v E l e c t r i c i t y - I d a h o P o w e r 3 2 5 , 6 6 0 1 , 3 0 0 5 0 , 7 1 5 2 7 6 , 2 3 2 5 0 , 7 2 8 1 5 . 5 1 % 2 5 5 , 9 1 5 Ot h G o v I n t e r m o u n t a i n G a s 0 5 0 0 1 0 4 1 8 8 2 1 6 . 3 2 % 0 Ot h G o v D u e s , L i c e n s e s , P u b l i c a t i o n s 7 4 , 1 7 0 0 8 , 2 9 9 7 1 , 0 6 2 3 , 1 0 8 4 . 1 9 % 6 8 , 4 6 2 Ot h G o v I r r i g a t i o n T a x e s 40 0 0 0 3 7 5 2 5 6 . 3 1 % 3 6 7 Ot h G o v A D A C o m p l i a n c e 10 , 0 0 0 0 8 9 3 2 , 0 0 3 7 , 9 9 7 7 9 . 9 7 % 2 , 3 6 8 Ot h G o v H o l i d a y E x p e n s e 60 0 0 5 7 3 5 . 0 1 % 3 9 Ot h G o v M i s c e l l a n e o u s E x p e n s e 4 , 9 5 4 7 0 5 4 7 3 , 8 0 6 1 , 2 1 9 2 4 . 2 5 % 3 , 2 0 7 Ot h G o v V o l u n t e e r e x p e n s e 2, 5 0 0 0 0 2 7 1 2 , 2 2 9 8 9 . 1 7 % 4 2 2 Ot h G o v F i x e d A s s e t s - G a i n o r L o s s 0 0 0 3 , 5 0 0 (3 , 5 0 0 ) 0.00% 0 Ot h G o v G r a n t E x p e n d i t u r e s 0 98 8 , 4 1 1 10 , 0 0 0 37 6 , 9 9 2 61 1 , 4 2 0 61.85%413,732 Ot h G o v T o t a l O P E R A T I N G C O S T S 1, 0 7 9 , 2 5 3 1, 1 9 0 , 8 5 9 10 8 , 7 8 8 1, 3 2 1 , 9 9 5 94 8 , 1 1 7 41.77%1,301,845 Ot h G o v Ca p i t a l O u t l a y Ot h G o v C a p i t a l - S i g n s / A r t 9 6 , 6 2 0 0 2 0 , 0 0 0 4 3 , 0 0 0 5 3 , 6 2 0 5 5 . 4 9 % 5 8 , 5 3 1 Ot h G o v C a p i t a l - C o m m u n i c a t i o n E q u i p m e n t 2 0 0 , 0 0 0 (3 0 , 0 0 0 ) 0 0 17 0 , 0 0 0 100.00%0 Ot h G o v T o t a l C a p i t a l O u t l a y 29 6 , 6 2 0 (3 0 , 0 0 0 ) 20 , 0 0 0 43 , 0 0 0 22 3 , 6 2 0 83.87%58,531 Ot h G o v DE P T E X P E N D I T U R E S 1, 7 0 2 , 1 5 4 1, 1 6 0 , 8 5 9 15 3 , 2 7 3 1, 6 2 8 , 3 5 0 1, 2 3 4 , 6 6 3 43.12%1,587,227 Ot h G o v Tr a n s f e r s Ot h G o v P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T (8 1 , 5 7 0 ) 0 (6 , 1 2 1 ) ( 6 5 , 7 9 9 ) ( 1 5 , 7 7 1 ) 19.33%(110,090) Ot h G o v O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T (9 , 6 3 3 ) 0 0 0 (9 , 6 3 3 ) 100.00%0 Ot h G o v T o t a l T r a n s f e r s (9 1 , 2 0 3 ) 0 (6 , 1 2 1 ) (6 5 , 7 9 9 ) (2 5 , 4 0 4 ) 27.85%(110,090) Ot h G o v In t e r f u n d C a s h T r a n s f e r s Ot h G o v T r a n s f e r o f E q u i t y (1 5 4 , 0 4 0 ) 0 0 (3 , 2 5 1 , 4 0 4 ) 3, 0 9 7 , 3 6 4 (2,010.75)%(2,641,404) Ot h G o v T o t a l I n t e r f u n d C a s h T r a n s f e r s (1 5 4 , 0 4 0 ) 0 0 (3 , 2 5 1 , 4 0 4 ) 3, 0 9 7 , 3 6 4 (2,010.75)%(2,641,404) Ot h G o v TO T A L E X P E N D I T U R E S 1, 4 5 6 , 9 1 1 1, 1 6 0 , 8 5 9 14 7 , 1 5 2 (1 , 6 8 8 , 8 5 3 ) 4, 3 0 6 , 6 2 3 164.51%(1,164,267) 35 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 2 5 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Ci t y H a l l 1 8 5 0 - C i t y H a l l Ci t y H a l l RE V E N U E S Ci t y H a l l R e i m b u r s e m e n t R e v e n u e s 0 0 0 0 0 0 . 0 0 % 6 8 1 Ci t y H a l l R e n t a l I n c o m e 19 , 0 0 0 0 1, 8 8 1 18 , 2 1 0 79 0 4.15%16,810 Ci t y H a l l T o t a l R E V E N U E S 19 , 0 0 0 0 1, 8 8 1 18 , 2 1 0 79 0 4.16%17,491 Ci t y H a l l Ci t y H a l l PE R S O N N E L C O S T S Ci t y H a l l W a g e s 15 3 , 2 7 3 0 1 2 , 4 1 4 1 2 5 , 7 7 0 2 7 , 5 0 3 1 7 . 9 4 % 6 7 , 6 2 7 Ci t y H a l l O v e r t i m e W a g e s 67 8 0 0 5 7 0 1 0 8 1 5 . 9 7 % 8 9 7 Ci t y H a l l F I C A ( 7 . 6 5 % ) 11 , 7 7 7 0 9 3 4 9 , 4 9 3 2 , 2 8 4 1 9 . 3 9 % 5 , 1 0 2 Ci t y H a l l P E R S I 18 , 3 8 2 0 1 , 4 0 5 1 4 , 3 0 2 4 , 0 8 0 2 2 . 1 9 % 7 , 7 5 7 Ci t y H a l l W o r k e r s ' C o m p 5, 0 6 5 0 0 2 , 0 3 6 3 , 0 2 9 5 9 . 8 1 % 9 1 0 Ci t y H a l l E m p l o y e e B e n e f i t F e e s 4 5 , 5 9 4 0 0 4 3 2 4 5 , 1 6 2 9 9 . 0 5 % 1 6 , 7 9 9 Ci t y H a l l M e d i c a l I n s u r a n c e P r e m i u m s 0 0 2 , 4 7 0 2 4 , 4 1 7 (2 4 , 4 1 7 ) 0.00% 0 Ci t y H a l l V i s i o n I n s P r e m i u m 0 0 3 2 3 1 8 (3 1 8 ) 0.00% 0 Ci t y H a l l D e n t a l I n s P r e m i u m s 0 0 1 8 2 1 , 7 9 2 (1 , 7 9 2 ) 0.00% 0 Ci t y H a l l L i f e I n s u r a n c e P r e m i u m s 0 0 3 4 3 0 2 (3 0 2 ) 0.00% 0 Ci t y H a l l S h o r t T e r m D i s a b i l i t y P r e m i u m s 0 0 3 3 2 9 7 (2 9 7 ) 0.00% 0 Ci t y H a l l L o n g T e r m D i s a b i l i t y P r e m i u m s 0 0 4 0 3 6 1 (3 6 1 ) 0.00% 0 Ci t y H a l l E A P P r e m i u m s 0 0 12 10 7 (1 0 7 ) 0.00%0 Ci t y H a l l T o t a l P E R S O N N E L C O S T S 23 4 , 7 6 9 0 17 , 5 5 6 18 0 , 1 9 4 54 , 5 7 5 23.25%99,092 Ci t y H a l l Ci t y H a l l OP E R A T I N G C O S T S Ci t y H a l l O f f i c e E x p e n s e 85 0 0 0 6 2 2 2 2 8 2 6 . 8 0 % 9 8 2 Ci t y H a l l E m p l o y e e R e c o g n i t i o n a n d C o f f e e 1 8 0 0 0 3 9 1 4 1 7 8 . 1 0 % 1 9 Ci t y H a l l J a n i t o r i a l 12 7 , 5 9 1 0 (9 0 ) 86 , 3 7 6 4 1 , 2 1 5 3 2 . 3 0 % 9 8 , 9 8 3 Ci t y H a l l S a f e t y E x p e n s e 85 0 0 7 8 5 0 0 0 . 0 2 % 2 7 8 Ci t y H a l l S h o p S u p p l i e s 2, 0 0 0 0 0 2 1 9 1 , 7 8 1 8 9 . 0 3 % 5 3 8 Ci t y H a l l F u e l s - G a s 1, 0 0 0 0 1 0 8 1 , 0 7 9 (7 9 ) (7.90)% 767 Ci t y H a l l C l o t h i n g E x p e n s e 50 0 0 4 5 4 5 4 5 5 9 1 . 0 0 % 9 0 Ci t y H a l l M e d i c a l S u p p l i e s 0 0 0 1 2 4 (1 2 4 ) 0.00% 140 Ci t y H a l l B u i l d i n g M a i n t e n a n c e 2 0 0 , 1 6 2 (8 , 0 0 0 ) 13 , 2 3 9 1 3 9 , 2 4 0 5 2 , 9 2 2 2 7 . 5 4 % 1 2 2 , 2 1 6 Ci t y H a l l P a r k i n g / A s p h a l t M a i n t e n a n c e 2 , 5 0 0 1 1 , 9 4 0 7 , 9 4 5 8 , 6 8 0 5 , 7 6 0 3 9 . 8 9 % 9 , 6 0 5 Ci t y H a l l V e h i c l e R e p a i r 2, 0 0 0 0 0 0 2 , 0 0 0 1 0 0 . 0 0 % 0 Ci t y H a l l V e h i c l e M a i n t e n a n c e 2, 0 0 0 0 0 3 , 4 0 1 (1 , 4 0 1 ) (70.06)% 1,669 Ci t y H a l l E q u i p m e n t M a i n t e n a n c e & R e p a i r 2 0 0 0 0 0 2 0 0 1 0 0 . 0 0 % 0 Ci t y H a l l A l a r m S e r v i c e / S p r i n k l e r S y s t e m 1 7 , 6 2 7 0 0 4 , 4 3 2 1 3 , 1 9 5 7 4 . 8 5 % 1 4 , 7 9 5 Ci t y H a l l E q u i p m e n t & S u p p l i e s 4 , 0 0 0 0 0 4 9 3 , 9 5 1 9 8 . 7 7 % 4 5 9 Ci t y H a l l E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 3 7 0 0 0 3 3 3 3 7 9 . 9 9 % 0 Ci t y H a l l F u r n i t u r e & F u r n i s h i n g s 3 0 , 7 2 0 (3 0 , 7 2 0 ) 0 0 0 0 . 0 0 % 6 0 0 Ci t y H a l l C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 3 , 3 0 0 0 3 , 0 5 0 3 , 0 5 0 2 5 0 7 . 5 6 % 2 6 3 Ci t y H a l l P r e v e n t a t i v e H e a l t h E x p 0 0 0 1 5 (1 5 ) 0.00% 0 Ci t y H a l l T e l e p h o n e / I n t e r n e t 1, 9 3 5 0 1 8 8 1 , 8 5 2 8 3 4 . 2 8 % 1 , 7 7 9 Ci t y H a l l P o s t a g e & M a i l i n g s 3, 8 6 9 0 0 5 , 0 8 2 (1 , 2 1 3 ) (31.35)% 5,533 Ci t y H a l l R a d i o s / C o m m u n i c a t i o n s 1 , 0 0 8 0 1 3 7 7 6 4 2 4 4 2 4 . 1 9 % 4 9 2 Ci t y H a l l C e l l p h o n e E x p e n s e 1, 8 0 0 0 1 1 7 1 , 1 9 7 6 0 3 3 3 . 4 9 % 8 3 5 Ci t y H a l l E m p l o y e e S e m i n a r s / T r a i n i n g 8 0 0 0 0 7 2 8 7 2 8 . 9 6 % 3 2 4 Ci t y H a l l P r i n t i n g / B i n d i n g 50 0 0 4 7 0 4 7 0 3 0 6 . 0 0 % 7 8 0 Ci t y H a l l I n s u r a n c e P r e m i u m / C l a i m s 2 3 , 3 6 1 0 0 2 0 , 7 6 1 2 , 6 0 0 1 1 . 1 3 % 1 9 , 7 9 8 36 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 2 6 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Ci t y H a l l E l e c t r i c i t y - I d a h o P o w e r 9 6 , 6 6 3 0 8 , 2 6 1 6 7 , 7 5 4 2 8 , 9 0 9 2 9 . 9 0 % 7 2 , 0 9 6 Ci t y H a l l I n t e r m o u n t a i n G a s 15 , 0 0 0 0 2 6 0 8 , 8 9 8 6 , 1 0 2 4 0 . 6 8 % 1 0 , 1 4 6 Ci t y H a l l B l d g & S t r u c t u r e s R e n t a l & L e a s e 2 1 , 5 4 9 1 , 4 2 1 1 , 8 6 4 2 0 , 9 6 8 2 , 0 0 2 8 . 7 1 % 1 9 , 1 2 7 Ci t y H a l l D u e s , L i c e n s e s , P u b l i c a t i o n s 3 0 0 0 0 4 2 1 (1 2 1 ) (40.42)% 226 Ci t y H a l l I r r i g a t i o n T a x e s 40 0 0 0 1 5 6 2 4 4 6 0 . 9 2 % 1 5 3 Ci t y H a l l H o l i d a y E x p e n s e 45 0 0 45 0 0.00%45 Ci t y H a l l T o t a l O P E R A T I N G C O S T S 56 3 , 0 8 0 (2 5 , 3 5 9 ) 35 , 6 0 2 37 7 , 6 5 2 16 0 , 0 6 9 29.77%382,739 Ci t y H a l l Ci t y H a l l Ca p i t a l O u t l a y Ci t y H a l l B u i l d i n g I m p r o v e m e n t s 2 2 1 , 6 9 0 (9 2 , 3 9 0 ) 38 7 7 , 7 5 7 1 2 1 , 5 4 3 9 4 . 0 0 % 1 2 , 0 4 0 Ci t y H a l l C I P - M u n i c i p a l C e n t e r 4 9 , 3 5 3 (1 , 6 0 0 ) 14 , 2 0 0 22 , 2 7 6 25 , 4 7 7 53.35%22,647 Ci t y H a l l T o t a l C a p i t a l O u t l a y 27 1 , 0 4 3 (9 3 , 9 9 1 ) 14 , 5 8 7 30 , 0 3 3 14 7 , 0 2 0 83.04%34,687 Ci t y H a l l Ci t y H a l l DE P T E X P E N D I T U R E S 1, 0 6 8 , 8 9 2 (1 1 9 , 3 5 0 ) 67 , 7 4 4 58 7 , 8 7 9 36 1 , 6 6 3 38.08%516,518 Ci t y H a l l Ci t y H a l l Tr a n s f e r s Ci t y H a l l P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T (1 3 4 , 8 0 5 ) 0 (1 0 , 0 8 1 ) ( 1 0 3 , 4 6 8 ) ( 3 1 , 3 3 7 ) 23.24%(56,899) Ci t y H a l l O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T (2 8 2 , 5 0 6 ) 0 (2 0 , 3 6 3 ) (2 2 0 , 2 2 1 ) (6 2 , 2 8 6 ) 22.04%(219,743) Ci t y H a l l T o t a l T r a n s f e r s (4 1 7 , 3 1 1 ) 0 (3 0 , 4 4 4 ) (3 2 3 , 6 8 8 ) (9 3 , 6 2 3 ) 22.43%(276,642) Ci t y H a l l Ci t y H a l l TO T A L E X P E N D I T U R E S 65 1 , 5 8 1 (1 1 9 , 3 5 0 ) 37 , 3 0 1 26 4 , 1 9 1 26 8 , 0 4 0 50.36%239,876 37 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 2 7 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Co m D e v 1 9 1 0 - C o m m u n i t y D e v e l o p m e n t D e p t s Co m D e v RE V E N U E S Co m D e v B l d g P e r m i t s - R e s i d e n t i a l R e v e n u e 2 , 1 7 4 , 4 3 0 0 3 0 3 , 7 9 3 2 , 4 6 9 , 1 2 2 (2 9 4 , 6 9 2 ) (13.55)% 2,185,662 Co m D e v P l u m b i n g P e r m i t R e v e n u e s 5 4 0 , 2 9 6 0 6 6 , 2 4 8 6 3 9 , 8 6 2 (9 9 , 5 6 6 ) (18.42)% 568,365 Co m D e v M e c h a n i c a l P e r m i t R e v e n u e s 6 5 7 , 7 7 6 0 9 0 , 6 4 4 7 7 3 , 2 9 1 (1 1 5 , 5 1 5 ) (17.56)% 689,854 Co m D e v E l e c t r i c a l P e r m i t R e v e n u e s 4 2 2 , 8 1 1 0 7 2 , 5 7 1 5 4 6 , 8 2 8 (1 2 4 , 0 1 7 ) (29.33)% 480,147 Co m D e v F i r e I n s p e c t i o n & P e r m i t F e e s 4 5 7 , 6 1 4 0 1 2 7 , 8 8 8 5 7 9 , 8 3 7 (1 2 2 , 2 2 3 ) (26.70)% 437,693 Co m D e v B l d g P e r m i t s - M u l t i f a m i l y R e v e n u e 5 4 0 , 6 8 3 0 8 5 , 9 6 6 7 0 8 , 7 0 3 (1 6 8 , 0 2 0 ) (31.07)% 597,265 Co m D e v B l d g P e r m i t s - C o m m e r c i a l R e v e n u e 1 , 3 4 5 , 5 7 0 0 2 6 4 , 5 7 8 1 , 4 7 6 , 0 8 5 (1 3 0 , 5 1 5 ) (9.69)% 1,099,928 Co m D e v F l o o d P l a i n P e r m i t R e v e n u e 3 2 8 0 1 2 5 7 7 5 (4 4 7 ) (136.30)% 450 Co m D e v F i l i n g F e e s - R e v e n u e s 4 0 0 , 0 0 0 0 3 6 , 8 5 9 3 8 7 , 4 9 0 1 2 , 5 1 0 3 . 1 2 % 4 3 0 , 2 3 4 Co m D e v G r a n t R e v e n u e s 0 1 3 , 6 5 7 4 , 0 9 6 1 7 , 3 0 2 (3 , 6 4 5 ) (26.68)% 38,892 Co m D e v R e i m b u r s e m e n t R e v e n u e s 0 3 1 , 0 7 2 0 1 , 5 0 0 2 9 , 5 7 2 9 5 . 1 7 % 9 , 4 0 4 Co m D e v M i s c e l l a n e o u s R e v e n u e s 0 0 40 46 0 (4 6 0 ) 0.00%360 Co m D e v T o t a l R E V E N U E S 6, 5 3 9 , 5 0 8 44 , 7 2 9 1, 0 5 2 , 8 0 9 7, 6 0 1 , 2 5 7 (1 , 0 1 7 , 0 1 9 ) (15.45)%6,538,255 Co m D e v Co m D e v PE R S O N N E L C O S T S Co m D e v W a g e s 2, 2 5 2 , 2 7 6 2 9 8 , 7 7 1 1 5 8 , 6 0 1 1 , 4 4 8 , 9 7 8 1 , 1 0 2 , 0 6 9 4 3 . 2 0 % 7 9 3 , 2 5 1 Co m D e v W a g e s - S e a s o n a l / P a r t t i m e 0 0 0 0 0 0 . 0 0 % 2 6 , 5 6 8 Co m D e v O v e r t i m e W a g e s 10 , 4 0 0 2 , 5 0 0 0 2 , 9 4 4 9 , 9 5 6 7 7 . 1 7 % 2 , 2 1 4 Co m D e v F I C A ( 7 . 6 5 % ) 17 3 , 0 9 4 2 3 , 0 4 7 1 1 , 6 3 1 1 0 6 , 5 5 4 8 9 , 5 8 7 4 5 . 6 7 % 6 0 , 2 5 7 Co m D e v P E R S I 27 4 , 0 8 7 3 5 , 9 7 2 1 7 , 7 9 6 1 6 0 , 7 5 3 1 4 9 , 3 0 6 4 8 . 1 5 % 9 2 , 9 1 4 Co m D e v W o r k e r s ' C o m p 9, 9 0 8 1 0 , 1 8 3 0 8 , 1 2 2 1 1 , 9 7 0 5 9 . 5 7 % 1 , 5 8 3 Co m D e v E m p l o y e e B e n e f i t F e e s 5 9 2 , 7 2 2 7 5 , 9 9 0 0 3 , 2 9 3 6 6 5 , 4 1 9 9 9 . 5 0 % 1 7 6 , 4 3 4 Co m D e v U n e m p l o y m e n t 0 0 0 9 0 0 (9 0 0 ) 0.00%(3,115) Co m D e v M e d i c a l I n s u r a n c e P r e m i u m s 0 0 3 6 , 4 2 5 3 0 3 , 0 1 4 (3 0 3 , 0 1 4 ) 0.00% 0 Co m D e v H S A / H R A V E B A C o n t r i b u t i o n s 0 0 0 2 , 0 0 0 (2 , 0 0 0 ) 0.00% 0 Co m D e v V i s i o n I n s P r e m i u m 0 0 4 6 4 3 , 8 4 8 (3 , 8 4 8 ) 0.00% 0 Co m D e v D e n t a l I n s P r e m i u m s 0 0 2 , 8 8 3 2 3 , 6 0 0 (2 3 , 6 0 0 ) 0.00% 0 Co m D e v L i f e I n s u r a n c e P r e m i u m s 0 0 4 0 4 3 , 2 1 3 (3 , 2 1 3 ) 0.00% 0 Co m D e v S h o r t T e r m D i s a b i l i t y P r e m i u m s 0 0 4 1 1 3 , 3 3 3 (3 , 3 3 3 ) 0.00% 0 Co m D e v L o n g T e r m D i s a b i l i t y P r e m i u m s 0 0 5 0 7 4 , 1 3 0 (4 , 1 3 0 ) 0.00% 0 Co m D e v E A P P r e m i u m s 0 0 13 9 1, 0 9 7 (1 , 0 9 7 ) 0.00%0 Co m D e v T o t a l P E R S O N N E L C O S T S 3, 3 1 2 , 4 8 7 44 6 , 4 6 3 22 9 , 2 6 0 2, 0 7 5 , 7 7 9 1, 6 8 3 , 1 7 1 44.78%1,150,106 Co m D e v Co m D e v OP E R A T I N G C O S T S Co m D e v O f f i c e E x p e n s e 11 , 9 0 0 1 , 7 0 4 5 1 6 5 , 1 7 8 8 , 4 2 6 6 1 . 9 3 % 2 , 4 6 4 Co m D e v C o p i e r E x p e n s e 9, 4 9 6 0 7 5 6 , 6 7 7 2 , 8 1 9 2 9 . 6 8 % 7 , 0 4 5 Co m D e v E m p l o y e e R e c o g n i t i o n a n d C o f f e e 2 , 3 4 0 3 0 0 2 1 1 1 , 1 4 9 1 , 4 9 1 5 6 . 4 6 % 3 Co m D e v S a f e t y E x p e n s e 2, 6 0 0 (3 0 0 ) 16 7 2 , 1 4 5 1 5 5 6 . 7 2 % 0 Co m D e v F u e l s - G a s 34 , 7 0 0 1 4 , 2 5 0 1 , 6 1 9 1 0 , 7 5 2 3 8 , 1 9 9 7 8 . 0 3 % 3 5 3 Co m D e v C l o t h i n g E x p e n s e 4, 4 0 0 1 , 0 0 0 3 7 4 4 , 9 9 6 4 0 4 7 . 4 7 % 0 Co m D e v C o m m u n i t y E v e n t s E x p e n s e s 0 0 0 3 0 (3 0 ) 0.00% 0 Co m D e v B u i l d i n g M a i n t e n a n c e 3 , 0 0 0 (3 , 0 0 0 ) 0 0 0 0 . 0 0 % 0 Co m D e v V e h i c l e R e p a i r 6, 5 0 0 2 , 5 0 0 0 1 4 7 8 , 8 5 3 9 8 . 3 7 % 0 Co m D e v V e h i c l e M a i n t e n a n c e 6, 5 0 0 2 , 5 0 0 4 7 2 , 8 5 3 6 , 1 4 7 6 8 . 3 0 % 1 9 7 Co m D e v S o f t w a r e M a i n t e n a n c e 1 0 3 , 0 1 9 0 0 2 1 , 3 2 8 8 1 , 6 9 2 7 9 . 2 9 % 2 2 , 7 5 9 Co m D e v E q u i p m e n t & S u p p l i e s 3 , 2 5 0 9 3 4 0 1 , 5 9 5 2 , 5 8 9 6 1 . 8 7 % 1 7 2 Co m D e v E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 8 , 2 0 0 (6 0 0 ) 42 5 , 3 9 5 2 , 2 0 5 2 9 . 0 0 % 3 9 1 38 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 2 8 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Co m D e v S o f t w a r e A c q u i s i t i o n & L i c e n s e s ( u n d e r $ 2 5 , 0 0 0 ) 19 , 2 6 4 1 8 , 3 3 7 0 2 6 , 7 1 9 1 0 , 8 8 2 2 8 . 9 4 % 5 2 , 3 8 6 Co m D e v F u r n i t u r e & F u r n i s h i n g s 1 0 , 4 0 8 1 3 , 7 4 6 0 3 1 , 4 7 2 (7 , 3 1 8 ) (30.29)% 1,532 Co m D e v C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 2 1 , 4 0 7 (4 , 9 8 3 ) 3, 7 3 2 8 , 0 7 1 8 , 3 5 3 5 0 . 8 5 % 3 7 , 5 5 3 Co m D e v P r o f e s s i o n a l S e r v i c e s 2 6 4 , 4 7 1 (3 5 , 5 3 7 ) 13 , 7 1 8 1 6 0 , 2 8 0 6 8 , 6 5 4 2 9 . 9 8 % 3 4 , 9 1 0 Co m D e v C o n t r a c t e d L a b o r 39 , 0 0 0 5 2 , 0 0 0 4 , 9 4 5 4 5 , 0 8 1 4 5 , 9 1 9 5 0 . 4 6 % 3 6 , 9 4 3 Co m D e v B u i l d i n g I n s p e c t i o n s 0 1 9 1 , 6 6 5 1 0 5 , 8 5 0 1 , 0 3 4 , 3 1 2 (8 4 2 , 6 4 7 ) (439.64)% 823,614 Co m D e v M e c h a n i c a l I n s p e c t i o n s 4 2 7 , 5 5 4 0 2 4 , 0 4 0 1 9 9 , 8 2 9 2 2 7 , 7 2 5 5 3 . 2 6 % 4 1 7 , 3 9 7 Co m D e v E l e c t r i c a l I n s p e c t i o n s 0 3 3 , 3 3 5 3 3 , 5 1 1 1 6 5 , 7 7 5 (1 3 2 , 4 4 0 ) (397.30)% 353,619 Co m D e v P l u m b i n g I n s p e c t i o n s 3 2 4 , 1 7 8 0 4 0 , 0 0 0 3 8 5 , 7 0 6 (6 1 , 5 2 8 ) (18.97)% 342,273 Co m D e v F i r e I n s p e c t i o n s 33 4 , 0 5 8 0 9 3 , 5 7 7 4 3 2 , 6 2 7 (9 8 , 5 6 9 ) (29.50)% 329,439 Co m D e v C o n t r a c t e d S e r v i c e s 2 3 0 , 0 0 0 (2 2 5 , 0 0 0 ) 68 8 8 , 5 7 6 (3 , 5 7 6 ) (71.51)% 5,408 Co m D e v T e l e p h o n e / I n t e r n e t 3, 3 7 2 1 , 2 8 4 0 8 7 5 3 , 7 8 1 8 1 . 2 0 % 4 , 2 8 4 Co m D e v P o s t a g e & M a i l i n g s 60 0 0 7 3 3 1 , 1 2 5 (5 2 5 ) (87.53)% 445 Co m D e v R a d i o s / C o m m u n i c a t i o n s 3 0 , 7 2 0 2 , 4 0 0 7 2 6 6 , 8 8 1 2 6 , 2 3 9 7 9 . 2 2 % 4 , 5 6 4 Co m D e v C e l l p h o n e E x p e n s e 18 , 8 4 0 6 , 0 0 0 9 2 4 6 , 7 8 5 1 8 , 0 5 5 7 2 . 6 8 % 2 , 2 5 2 Co m D e v R e c r u i t m e n t E x p e n s e s 3 9 , 0 6 3 (2 , 5 7 3 ) 3, 6 5 2 2 1 , 4 0 0 1 5 , 0 9 0 4 1 . 3 5 % 1 6 , 0 9 4 Co m D e v B u s i n e s s M e a l s 1, 6 4 0 (1 4 4 ) 0 1 8 1 1 , 3 1 5 8 7 . 9 3 % 5 6 3 Co m D e v M i l e a g e & P a r k i n g R e i m b u r s e m e n t 1 0 0 0 3 3 3 6 7 6 6 . 9 8 % 2 9 Co m D e v E m p l o y e e S e m i n a r s / T r a i n i n g 4 1 , 3 6 0 5 , 0 0 0 2 , 9 0 5 3 0 , 2 5 5 1 6 , 1 0 6 3 4 . 7 4 % 5 , 1 3 2 Co m D e v T r a v e l - T r a n s p o r t a t i o n 1 9 , 9 3 5 2 , 5 0 0 5 8 8 3 , 8 7 7 1 8 , 5 5 8 8 2 . 7 1 % 2 , 1 5 6 Co m D e v T r a v e l - L o d g i n g 22 , 6 5 0 2 , 5 0 0 1 , 9 5 8 9 , 7 3 8 1 5 , 4 1 2 6 1 . 2 8 % 9 1 7 Co m D e v T r a v e l - P e r D i e m 14 , 9 7 0 2 , 5 0 0 9 2 3 4 , 7 9 3 1 2 , 6 7 7 7 2 . 5 6 % 1 , 2 0 3 Co m D e v A d v e r t i s i n g / P r o m o t i o n a l 1 2 , 3 7 7 8 0 0 2 , 6 1 8 9 , 8 3 9 7 8 . 9 8 % 4 , 9 2 7 Co m D e v L e g a l N o t i c e s 12 , 0 0 0 0 8 1 6 8 , 1 8 1 3 , 8 1 9 3 1 . 8 2 % 1 0 , 4 4 2 Co m D e v P r i n t i n g / B i n d i n g 7, 0 0 0 0 9 3 6 , 2 9 8 7 0 2 1 0 . 0 3 % 3 , 8 5 8 Co m D e v E q u i p m e n t R e n t a l & L e a s e 0 0 0 0 0 0 . 0 0 % 1 0 5 Co m D e v D u e s , L i c e n s e s , P u b l i c a t i o n s 3 1 , 1 6 9 1 , 2 5 0 0 2 5 , 1 8 5 7 , 2 3 4 2 2 . 3 1 % 1 7 , 2 1 9 Co m D e v C o m m i s s i o n E x p e n s e 1, 5 1 0 0 5 7 0 6 8 0 8 3 0 5 4 . 9 4 % 0 Co m D e v H o l i d a y E x p e n s e 58 5 7 5 0 4 5 0 2 1 0 3 1 . 8 4 % 4 1 3 Co m D e v M e r i d i a n D e v e l o p m e n t 7 5 , 0 0 0 0 0 0 7 5 , 0 0 0 1 0 0 . 0 0 % 5 0 , 0 0 0 Co m D e v B a n k & M e r c h a n t C h a r g e s 0 0 0 0 0 0 . 0 0 % 0 Co m D e v P e n a l t i e s / S e t t l e m e n t s / F o r f e i t u r e s 0 6 2 , 1 4 3 0 0 6 2 , 1 4 3 1 0 0 . 0 0 % 0 Co m D e v G r a n t E x p e n d i t u r e s 0 13 , 6 5 7 94 8 20 , 2 5 1 (6 , 5 9 3 ) (48.27)%11,557 Co m D e v T o t a l O P E R A T I N G C O S T S 2, 1 9 9 , 1 3 6 15 9 , 5 2 4 33 7 , 9 5 1 2, 7 1 0 , 2 9 9 (3 5 1 , 6 3 9 ) (14.91)%2,604,616 Co m D e v Ca p i t a l O u t l a y Co m D e v C a p i t a l - V e h i c l e s 2 3 3 , 3 5 6 8 1 , 9 0 1 4 5 2 2 3 7 , 7 9 4 7 7 , 4 6 2 2 4 . 5 7 % 9 8 , 8 9 6 Co m D e v C a p i t a l - S o f t w a r e 1 9 1 , 6 0 0 (1 , 1 7 3 ) 0 10 5 , 8 9 4 84 , 5 3 3 44.39%127,500 Co m D e v T o t a l C a p i t a l O u t l a y 42 4 , 9 5 6 80 , 7 2 7 45 2 34 3 , 6 8 8 16 1 , 9 9 5 32.03%226,396 Co m D e v DE P T E X P E N D I T U R E S 5, 9 3 6 , 5 7 9 68 6 , 7 1 4 56 7 , 6 6 3 5, 1 2 9 , 7 6 6 1, 4 9 3 , 5 2 7 22.54%3,981,118 Co m D e v Tr a n s f e r s Co m D e v P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T (6 3 , 1 8 2 ) 0 (4 , 9 7 7 ) ( 4 9 , 5 6 5 ) ( 1 3 , 6 1 7 ) 21.55%(48,449) Co m D e v P e r s o n n e l T r a n s f e r o f E x p e n s e - I N 5 8 , 2 8 5 0 4 , 5 5 0 4 5 , 5 0 1 1 2 , 7 8 4 2 1 . 9 3 % 3 6 , 6 5 2 Co m D e v O p e r a t i n g T r a n s f e r o f E x p e n s e - I N 6 3 , 5 6 6 0 4, 5 8 2 49 , 5 5 2 14 , 0 1 5 22.04%49,444 Co m D e v T o t a l T r a n s f e r s 58 , 6 6 9 0 4, 1 5 5 45 , 4 8 7 13 , 1 8 2 22.47%37,646 Co m D e v In t e r f u n d C a s h T r a n s f e r s Co m D e v T r a n s f e r o f E q u i t y 1 5 4 , 0 4 0 0 0 3, 2 5 1 , 4 0 4 (3 , 0 9 7 , 3 6 4 ) (2,010.75)%2,641,404 Co m D e v T o t a l I n t e r f u n d C a s h T r a n s f e r s 1 5 4 , 0 4 0 0 0 3, 2 5 1 , 4 0 4 (3 , 0 9 7 , 3 6 4 ) (2,010.75)%2,641,404 Co m D e v TO T A L E X P E N D I T U R E S 6, 1 4 9 , 2 8 8 68 6 , 7 1 4 57 1 , 8 1 8 8, 4 2 6 , 6 5 7 (1 , 5 9 0 , 6 5 5 ) (23.26)%6,660,168 39 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 2 9 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Po l i c e 2 1 1 0 - P o l i c e D e p a r t m e n t Po l i c e RE V E N U E S Po l i c e D o g L i c e n s e R e v e n u e s 5 0 , 0 0 0 0 3 , 1 0 2 3 8 , 3 6 5 1 1 , 6 3 6 2 3 . 2 7 % 3 1 , 4 3 6 Po l i c e F a l s e A l a r m F e e s 0 0 2 , 7 1 0 2 1 , 7 3 5 (2 1 , 7 3 5 ) 0.00% 22,220 Po l i c e G r a n t R e v e n u e s 0 9 6 , 0 5 3 (2 9 2 ) 50 , 9 8 6 4 5 , 0 6 7 4 6 . 9 1 % 9 5 , 7 9 4 Po l i c e R e i m b u r s e m e n t R e v e n u e s 0 0 1 1 , 5 3 7 1 0 3 , 3 7 7 (1 0 3 , 3 7 7 ) 0.00% 112,757 Po l i c e C o u r t R e v e n u e 33 2 , 5 0 0 0 3 7 , 0 7 4 3 2 8 , 3 1 2 4 , 1 8 8 1 . 2 5 % 3 5 6 , 4 7 8 Po l i c e R e s t i t u t i o n 0 0 3 2 5 4 , 0 8 1 (4 , 0 8 1 ) 0.00% 3,378 Po l i c e F e d e r a l D r u g S e i z u r e R e v e n u e 0 0 2 5 , 1 3 7 2 5 , 1 3 7 (2 5 , 1 3 7 ) 0.00% 3,084 Po l i c e S t a t e D r u g S e i z u r e R e v e n u e 0 0 0 2 8 0 (2 8 0 ) 0.00% 55,088 Po l i c e S c h o o l R e s o u r c e R e v e n u e 4 2 3 , 5 1 6 0 0 4 6 3 , 9 1 8 (4 0 , 4 0 2 ) (9.53)% 425,490 Po l i c e R e n t a l I n c o m e 3, 0 0 0 0 2 4 3 , 1 1 5 (1 1 5 ) (3.81)% 2,747 Po l i c e I m p a c t R e v - M u l t i f a m i l y 2 9 , 3 3 6 0 2 0 , 5 1 6 1 4 9 , 4 1 0 (1 2 0 , 0 7 4 ) (409.30)% 131,495 Po l i c e I m p a c t R e v - C o m m e r c i a l 2 0 , 0 0 0 0 4 , 4 1 1 9 6 , 1 6 0 (7 6 , 1 6 0 ) (380.80)% 68,935 Po l i c e I m p a c t R e v - R e s i d e n t i a l 1 6 6 , 2 3 7 0 5 4 , 8 8 4 4 0 0 , 0 8 8 (2 3 3 , 8 5 1 ) (140.67)% 270,942 Po l i c e D o n a t i o n s ( p l u s p r o j e c t c o d e ) 0 1 0 , 0 0 0 0 9 5 9 , 9 0 5 9 9 . 0 5 % 2 0 , 0 2 7 Po l i c e T r a i n i n g C l a s s R e v e n u e 0 2 , 5 0 0 0 2 , 5 0 0 0 0 . 0 0 % 0 Po l i c e M i s c e l l a n e o u s R e v e n u e s 0 0 (9 5 4 ) 44 , 8 8 4 (4 4 , 8 8 4 ) 0.00% 2,176 Po l i c e F i n e s , F o r f e i t R e v e n u e s 5 , 0 0 0 0 2 , 5 9 5 2 5 , 5 4 5 (2 0 , 5 4 5 ) (410.89)% 17,686 Po l i c e I n t e r e s t E a r n i n g s 0 0 4 , 5 2 1 3 8 , 6 3 8 (3 8 , 6 3 8 ) 0.00% 11,244 Po l i c e S a l e o f A s s e t s - G a i n ( L o s s ) 0 0 0 12 , 4 3 8 (1 2 , 4 3 8 ) 0.00%11,890 Po l i c e T o t a l R E V E N U E S 1, 0 2 9 , 5 8 9 10 8 , 5 5 3 16 5 , 5 9 1 1, 8 0 9 , 0 6 3 (6 7 0 , 9 2 1 ) (58.95)%1,642,867 Po l i c e Po l i c e PE R S O N N E L C O S T S Po l i c e W a g e s 11 , 0 9 5 , 5 9 3 1 5 , 0 0 0 8 7 6 , 6 3 4 8 , 6 9 7 , 4 3 3 2 , 4 1 3 , 1 6 0 2 1 . 7 1 % 7 , 3 7 8 , 1 1 3 Po l i c e K - 9 W a g e s 50 , 6 2 5 0 4 , 1 8 7 4 2 , 1 5 5 8 , 4 7 0 1 6 . 7 3 % 3 6 , 6 3 7 Po l i c e W a g e s - S e a s o n a l / P a r t t i m e 1 9 , 5 1 4 0 1 , 2 5 7 1 5 , 0 6 6 4 , 4 4 8 2 2 . 7 9 % 1 5 , 6 9 2 Po l i c e O v e r t i m e W a g e s 64 0 , 9 8 9 3 9 , 5 2 8 4 9 , 9 1 0 5 6 3 , 8 6 4 1 1 6 , 6 5 3 1 7 . 1 4 % 5 3 2 , 2 4 8 Po l i c e U n i f o r m A l l o w a n c e 13 5 , 9 0 0 0 0 1 1 7 , 4 4 3 1 8 , 4 5 7 1 3 . 5 8 % 1 1 1 , 8 5 0 Po l i c e F I C A ( 7 . 6 5 % ) 91 3 , 6 1 1 2 , 4 7 2 6 9 , 0 9 4 6 9 8 , 6 2 0 2 1 7 , 4 6 3 2 3 . 7 3 % 5 9 2 , 3 0 9 Po l i c e P E R S I 1, 4 5 8 , 7 6 5 3 , 8 5 6 1 0 8 , 1 4 0 1 , 0 7 7 , 4 6 1 3 8 5 , 1 6 0 2 6 . 3 3 % 9 2 2 , 6 5 6 Po l i c e W o r k e r s ' C o m p 38 1 , 5 7 7 1 , 0 9 1 0 1 3 6 , 1 1 8 2 4 6 , 5 5 0 6 4 . 4 2 % 1 0 5 , 9 8 4 Po l i c e E m p l o y e e B e n e f i t F e e s 2 , 2 7 9 , 7 0 0 0 0 1 9 , 4 5 0 2 , 2 6 0 , 2 5 0 9 9 . 1 4 % 1 , 5 3 5 , 4 5 6 Po l i c e U n e m p l o y m e n t 0 0 0 2 , 0 6 3 (2 , 0 6 3 ) 0.00% 3,622 Po l i c e M e d i c a l I n s u r a n c e P r e m i u m s 0 0 1 5 0 , 2 7 5 1 , 4 4 8 , 4 5 6 (1 , 4 4 8 , 4 5 6 ) 0.00% 0 Po l i c e H S A / H R A V E B A C o n t r i b u t i o n s 0 0 0 1 9 , 9 1 7 (1 9 , 9 1 7 ) 0.00% 0 Po l i c e V i s i o n I n s P r e m i u m 0 0 1 , 9 8 5 1 9 , 0 4 3 (1 9 , 0 4 3 ) 0.00% 0 Po l i c e D e n t a l I n s P r e m i u m s 0 0 1 2 , 6 2 7 1 2 0 , 1 8 9 (1 2 0 , 1 8 9 ) 0.00% 0 Po l i c e L i f e I n s u r a n c e P r e m i u m s 0 0 1 , 5 9 4 1 3 , 8 5 3 (1 3 , 8 5 3 ) 0.00% 0 Po l i c e S h o r t T e r m D i s a b i l i t y P r e m i u m s 0 0 2 , 1 4 3 1 8 , 7 7 7 (1 8 , 7 7 7 ) 0.00% 0 Po l i c e L o n g T e r m D i s a b i l i t y P r e m i u m s 0 0 2 , 7 0 7 2 3 , 7 1 1 (2 3 , 7 1 1 ) 0.00% 0 Po l i c e E A P P r e m i u m s 0 0 56 2 4, 9 0 3 (4 , 9 0 3 ) 0.00%0 Po l i c e T o t a l P E R S O N N E L C O S T S 16 , 9 7 6 , 2 7 4 61 , 9 4 7 1, 2 8 1 , 1 1 6 13 , 0 3 8 , 5 2 2 3, 9 9 9 , 6 9 9 23.47%11,234,567 Po l i c e Po l i c e OP E R A T I N G C O S T S Po l i c e O f f i c e E x p e n s e 32 , 5 2 6 0 2 , 5 1 8 2 2 , 8 2 2 9 , 7 0 5 2 9 . 8 3 % 1 9 , 5 2 8 Po l i c e C o p i e r E x p e n s e 21 , 3 0 6 0 1 , 5 0 2 1 6 , 4 8 7 4 , 8 1 9 2 2 . 6 1 % 2 0 , 8 1 9 Po l i c e E m p l o y e e R e c o g n i t i o n a n d C o f f e e 9 , 7 7 5 0 5 2 5 , 6 2 3 4 , 1 5 2 4 2 . 4 7 % 4 , 6 5 2 Po l i c e J a n i t o r i a l 60 , 3 9 0 0 0 4 2 , 7 6 7 1 7 , 6 2 3 2 9 . 1 8 % 4 6 , 5 8 2 40 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 3 0 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Po l i c e S a f e t y E x p e n s e 3, 6 8 4 0 0 2 , 8 6 2 8 2 2 2 2 . 3 1 % 2 , 2 1 4 Po l i c e S h o p S u p p l i e s 2, 0 0 0 0 4 1 9 3 , 4 6 6 (1 , 4 6 6 ) (73.28)% 2,580 Po l i c e F u e l s - G a s 28 8 , 0 0 0 0 2 0 , 9 9 3 1 7 5 , 9 7 4 1 1 2 , 0 2 6 3 8 . 8 9 % 1 6 2 , 6 3 6 Po l i c e C l o t h i n g E x p e n s e 10 7 , 4 8 0 0 4 , 4 7 0 7 0 , 7 1 1 3 6 , 7 6 9 3 4 . 2 1 % 6 8 , 7 6 6 Po l i c e M e d i c a l S u p p l i e s 4, 0 5 0 0 1 8 2 6 , 1 6 3 (2 , 1 1 3 ) (52.17)% 19,752 Po l i c e D a t a A c c e s s E x p e n s e 1, 8 0 0 0 0 0 1 , 8 0 0 1 0 0 . 0 0 % 0 Po l i c e I n v e s t i g a t i o n E x p e n s e s 1 1 , 0 0 0 4 0 0 1 5 0 5 , 3 0 6 6 , 0 9 4 5 3 . 4 5 % 7 , 7 7 1 Po l i c e K - 9 E x p e n s e s 6, 0 0 0 7 , 0 0 0 1 , 5 2 3 1 3 , 9 9 4 (9 9 4 ) (7.64)% 10,103 Po l i c e C o m m u n i t y E v e n t s E x p e n s e s 1 1 , 9 0 0 1 , 4 9 4 6 , 1 4 0 9 , 6 3 5 3 , 7 5 9 2 8 . 0 6 % 8 , 3 2 7 Po l i c e B u i l d i n g M a i n t e n a n c e 4 2 , 7 5 4 1 , 2 0 3 4 , 1 2 7 4 8 , 5 5 9 (4 , 6 0 2 ) (10.46)% 86,436 Po l i c e P a r k i n g / A s p h a l t M a i n t e n a n c e 3 , 4 0 0 0 0 0 3 , 4 0 0 1 0 0 . 0 0 % 5 , 9 4 5 Po l i c e V e h i c l e R e p a i r 76 , 0 0 0 0 3 , 9 4 4 6 3 , 6 6 0 1 2 , 3 4 1 1 6 . 2 3 % 4 0 , 9 9 7 Po l i c e V e h i c l e M a i n t e n a n c e 1 1 2 , 4 5 0 0 7 , 3 1 6 8 1 , 7 2 1 3 0 , 7 2 9 2 7 . 3 2 % 6 9 , 4 0 5 Po l i c e E q u i p m e n t M a i n t e n a n c e & R e p a i r 5 0 0 0 0 6 7 7 (1 7 7 ) (35.45)% 1,365 Po l i c e S o f t w a r e M a i n t e n a n c e 2 2 8 , 1 8 1 (5 , 7 6 0 ) 2, 2 4 9 1 6 0 , 6 9 3 6 1 , 7 2 8 2 7 . 7 5 % 1 3 5 , 2 5 8 Po l i c e A l a r m S e r v i c e / S p r i n k l e r S y s t e m 4 , 4 9 1 0 0 1 1 5 4 , 3 7 6 9 7 . 4 3 % 3 , 6 4 6 Po l i c e M i s c C o n t r i b u t i o n s 2, 5 0 0 0 0 9 6 2 , 4 0 4 9 6 . 1 5 % 6 2 6 Po l i c e F l a g / B a n n e r E x p e n s e 0 0 0 0 0 0 . 0 0 % 2 0 9 Po l i c e E q u i p m e n t & S u p p l i e s 6 0 , 3 4 5 7 1 8 4 , 6 6 8 3 4 , 7 2 4 2 6 , 3 3 9 4 3 . 1 3 % 5 7 , 7 7 0 Po l i c e A m m u n i t i o n & F i r e a r m s 8 4 , 6 0 0 0 5 , 9 9 1 6 2 , 6 1 8 2 1 , 9 8 2 2 5 . 9 8 % 8 1 , 0 2 1 Po l i c e S W A T E q u i p m e n t 19 , 0 0 0 (1 1 , 0 0 0 ) 32 5 5 , 1 8 1 2 , 8 1 9 3 5 . 2 4 % 2 6 , 8 6 8 Po l i c e E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 1 5 , 3 8 7 0 2 0 2 1 1 , 3 7 8 4 , 0 1 0 2 6 . 0 5 % 5 , 9 6 5 Po l i c e S o f t w a r e A c q u i s i t i o n & L i c e n s e s ( u n d e r $ 2 5 , 0 0 0 ) 11 , 1 0 8 9 , 7 2 0 2 1 , 9 6 0 3 1 , 5 6 7 (1 0 , 7 3 9 ) (51.55)% 2,569 Po l i c e F u r n i t u r e & F u r n i s h i n g s 1 6 , 4 4 3 0 7 , 9 7 6 1 2 , 7 5 9 3 , 6 8 4 2 2 . 4 0 % 1 0 , 7 0 5 Po l i c e C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 3 2 , 2 5 0 0 3 1 , 3 8 8 3 1 , 3 8 8 8 6 2 2 . 6 7 % 2 , 4 0 4 Po l i c e P r o f e s s i o n a l S e r v i c e s 3 3 , 1 7 0 (1 , 0 7 2 ) 3 2 1 , 5 9 0 1 0 , 5 0 8 3 2 . 7 3 % 3 6 , 2 1 7 Po l i c e L e g a l S e r v i c e s - P r o s e c u t i o n 4 3 0 , 1 8 7 0 3 5 , 9 7 1 3 5 9 , 7 0 6 7 0 , 4 8 1 1 6 . 3 8 % 2 9 9 , 7 5 5 Po l i c e P r e v e n t a t i v e H e a l t h E x p 0 0 0 0 0 0 . 0 0 % 6 8 2 Po l i c e B a c k g r o u n d / E m p l o y m e n t T e s t i n g 7 , 6 0 0 0 2 , 6 2 9 1 2 , 7 7 5 (5 , 1 7 5 ) (68.08)% 13,321 Po l i c e C o n t r a c t e d S e r v i c e s 3 8 1 , 1 3 2 9 , 5 2 8 3 2 , 5 5 5 3 2 5 , 5 5 0 6 5 , 1 1 0 1 6 . 6 6 % 3 1 7 , 6 1 0 Po l i c e T e l e p h o n e / I n t e r n e t 15 , 1 5 2 0 1 , 7 5 8 7 , 6 5 6 7 , 4 9 6 4 9 . 4 7 % 8 , 1 2 2 Po l i c e P o s t a g e & M a i l i n g s 10 , 6 0 0 0 7 6 6 1 0 , 4 2 3 1 7 7 1 . 6 7 % 8 , 6 9 1 Po l i c e R a d i o s / C o m m u n i c a t i o n s 4 6 , 2 8 6 0 3 5 7 4 1 , 5 8 3 4 , 7 0 3 1 0 . 1 6 % 2 7 , 1 3 4 Po l i c e I L E T S N e t w o r k 12 , 5 0 0 0 3 , 1 2 5 1 2 , 5 0 0 0 0 . 0 0 % 1 5 , 6 2 5 Po l i c e C e l l p h o n e E x p e n s e 87 , 3 6 0 9 2 0 5 , 8 1 1 5 7 , 3 5 6 3 0 , 9 2 4 3 5 . 0 2 % 5 6 , 0 6 7 Po l i c e B u s i n e s s M e a l s 3, 5 0 0 0 4 4 1 , 6 7 1 1 , 8 2 9 5 2 . 2 4 % 1 , 1 5 2 Po l i c e M i l e a g e & P a r k i n g R e i m b u r s e m e n t 1 , 9 5 0 0 1 8 0 1 , 3 1 7 6 3 3 3 2 . 4 7 % 9 0 5 Po l i c e E m p l o y e e S e m i n a r s / T r a i n i n g 7 6 , 7 0 8 6 4 , 5 0 0 6 , 4 6 3 1 1 1 , 0 7 9 3 0 , 1 2 9 2 1 . 3 3 % 8 6 , 2 5 3 Po l i c e T r a v e l - T r a n s p o r t a t i o n 2 2 , 6 2 0 0 7 5 5 1 6 , 7 0 5 5 , 9 1 5 2 6 . 1 4 % 1 2 , 5 7 6 Po l i c e T r a v e l - L o d g i n g 43 , 6 2 5 0 3 , 2 0 5 3 1 , 3 6 0 1 2 , 2 6 5 2 8 . 1 1 % 2 1 , 7 3 5 Po l i c e T r a v e l - P e r D i e m 22 , 6 2 0 0 1 , 5 4 4 1 7 , 2 6 4 5 , 3 5 6 2 3 . 6 7 % 1 1 , 1 7 3 Po l i c e A d v e r t i s i n g / P r o m o t i o n a l 1 3 , 0 0 0 0 3 , 1 4 5 1 5 , 3 8 3 (2 , 3 8 3 ) (18.32)% 16,796 Po l i c e L e g a l N o t i c e s 0 0 0 9 8 (9 8 ) 0.00% 65 Po l i c e P r i n t i n g / B i n d i n g 20 , 5 0 0 0 8 0 5 7 , 1 4 6 1 3 , 3 5 4 6 5 . 1 4 % 7 , 8 7 0 Po l i c e I n s u r a n c e P r e m i u m / C l a i m s 1 3 2 , 9 7 6 0 0 1 2 4 , 2 4 8 8 , 7 2 8 6 . 5 6 % 1 1 2 , 5 9 9 Po l i c e E l e c t r i c i t y - I d a h o P o w e r 5 5 , 0 0 0 0 4 , 0 2 0 3 2 , 5 9 4 2 2 , 4 0 6 4 0 . 7 3 % 3 4 , 1 1 9 Po l i c e I n t e r m o u n t a i n G a s 20 , 0 0 0 0 8 7 8 , 0 6 5 1 1 , 9 3 5 5 9 . 6 7 % 9 , 0 4 7 Po l i c e S a n i t a r y S e r v i c e s 30 0 0 0 2 3 2 7 7 9 2 . 3 3 % 0 Po l i c e E q u i p m e n t R e n t a l & L e a s e 6 2 5 0 0 0 6 2 5 1 0 0 . 0 0 % 0 Po l i c e D u e s , L i c e n s e s , P u b l i c a t i o n s 1 1 , 0 0 8 0 5 1 2 7 , 0 6 4 3 , 9 4 4 3 5 . 8 3 % 6 , 5 5 9 41 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 3 1 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Po l i c e I r r i g a t i o n T a x e s 3, 0 0 0 0 0 2 , 3 5 9 6 4 1 2 1 . 3 7 % 2 , 6 0 7 Po l i c e H o l i d a y E x p e n s e 2, 2 6 5 0 0 2 , 0 9 9 1 6 6 7 . 3 3 % 1 , 7 8 4 Po l i c e P r o p e r t y A b a t e m e n t 5, 0 0 0 0 1 9 5 5 7 0 4 , 4 3 0 8 8 . 6 0 % 1 , 1 5 0 Po l i c e B a n k & M e r c h a n t C h a r g e s 0 0 0 0 0 0 . 0 0 % 0 Po l i c e E m p l o y e e L o n g e v i t y a w a r d s 0 0 0 4 5 (4 5 ) 0.00% 84 Po l i c e D r u g S e i z u r e E n f o r c e m n t E x p 1 5 , 0 0 0 0 2, 6 5 9 13 , 3 1 5 1, 6 8 5 11.23%9,656 Po l i c e T o t a l O P E R A T I N G C O S T S 2, 7 4 3 , 0 0 5 77 , 6 5 1 23 4 , 6 8 4 2, 1 6 2 , 4 8 7 65 8 , 1 7 0 23.33%2,024,270 Po l i c e Po l i c e Ca p i t a l O u t l a y Po l i c e C a p i t a l - V e h i c l e s 2 2 8 , 2 6 8 2 9 , 0 0 0 2 1 , 1 3 2 2 5 6 , 7 7 8 4 9 0 0 . 1 9 % 3 7 9 , 7 8 8 Po l i c e C a p i t a l - E l e c t r o n i c s 0 2 6 , 8 1 4 0 2 6 , 7 8 8 2 6 0 . 0 9 % 0 Po l i c e C a p i t a l - E q u i p m e n t 7 7 , 1 0 0 (7 0 , 0 0 0 ) 0 1 3 , 0 1 2 (5 , 9 1 2 ) (83.27)% 20,000 Po l i c e P u b l i c S a f e t y T r a i n i n g C t r 6 2 , 0 0 0 8, 0 0 0 9, 7 9 3 21 , 0 1 6 48 , 9 8 4 69.97%0 Po l i c e T o t a l C a p i t a l O u t l a y 36 7 , 3 6 8 (6 , 1 8 6 ) 30 , 9 2 5 31 7 , 5 9 4 43 , 5 8 8 12.07%399,788 Po l i c e Po l i c e DE P T E X P E N D I T U R E S 20 , 0 8 6 , 6 4 7 13 3 , 4 1 2 1, 5 4 6 , 7 2 5 15 , 5 1 8 , 6 0 2 4, 7 0 1 , 4 5 7 23.25%13,658,625 Po l i c e Po l i c e TO T A L E X P E N D I T U R E S 20 , 0 8 6 , 6 4 7 13 3 , 4 1 2 1, 5 4 6 , 7 2 5 15 , 5 1 8 , 6 0 2 4, 7 0 1 , 4 5 7 23.25%13,658,625 42 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 3 2 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Fi r e 2 2 1 0 - F i r e D e p a r t m e n t Fi r e RE V E N U E S Fi r e F i r e I n s p e c t i o n & P e r m i t F e e s 0 0 9 5 5 1 0 , 0 3 2 (1 0 , 0 3 2 ) 0.00% 10,597 Fi r e G r a n t R e v e n u e s 0 0 0 0 0 0 . 0 0 % 4 , 1 3 5 Fi r e R e i m b u r s e m e n t R e v e n u e s 0 1 , 1 2 5 0 3 7 , 8 3 6 (3 6 , 7 1 1 ) (3,263.22)% 161,810 Fi r e R e s t i t u t i o n 0 0 0 9 1 1 (9 1 1 ) 0.00% 26 Fi r e R u r a l F i r e & M i s c R e v e n u e 1 , 2 9 4 , 4 8 9 0 1 0 5 , 0 8 6 9 4 5 , 4 4 6 3 4 9 , 0 4 3 2 6 . 9 6 % 1 , 5 9 1 , 6 6 9 Fi r e I m p a c t R e v - M u l t i f a m i l y 1 1 9 , 1 1 4 0 6 2 , 6 5 2 4 5 6 , 2 7 0 (3 3 7 , 1 5 6 ) (283.05)% 450,194 Fi r e I m p a c t R e v - C o m m e r c i a l 6 0 , 0 0 0 0 1 2 , 8 6 6 2 9 2 , 3 4 2 (2 3 2 , 3 4 2 ) (387.23)% 251,197 Fi r e I m p a c t R e v - R e s i d e n t i a l 6 7 4 , 9 7 8 0 1 6 7 , 4 4 8 1 , 2 2 1 , 6 3 6 (5 4 6 , 6 5 8 ) (80.98)% 919,205 Fi r e D o n a t i o n s ( p l u s p r o j e c t c o d e ) 0 1 2 , 4 6 5 3 0 1 2 , 5 1 0 (4 5 ) (0.36)% 11,686 Fi r e M i s c e l l a n e o u s R e v e n u e s 0 0 0 8 4 7 (8 4 7 ) 0.00% 2,789 Fi r e I n t e r e s t E a r n i n g s 0 0 1 8 , 8 3 9 1 6 7 , 0 3 7 (1 6 7 , 0 3 7 ) 0.00% 51,005 Fi r e S a l e o f A s s e t s - G a i n ( L o s s ) 0 0 0 27 , 9 8 7 (2 7 , 9 8 7 ) 0.00%14,432 Fi r e T o t a l R E V E N U E S 2, 1 4 8 , 5 8 1 13 , 5 9 0 36 7 , 8 7 6 3, 1 7 2 , 8 5 5 (1 , 0 1 0 , 6 8 3 ) (46.74)%3,468,745 Fi r e Fi r e PE R S O N N E L C O S T S Fi r e W a g e s 7, 4 5 1 , 6 8 6 0 5 5 4 , 3 0 1 5 , 5 5 9 , 5 6 8 1 , 8 9 2 , 1 1 8 2 5 . 3 9 % 5 , 3 6 2 , 2 7 4 Fi r e W a g e s - S e a s o n a l / P a r t t i m e 1 8 , 0 1 8 0 1 , 4 6 5 1 0 , 7 5 8 7 , 2 6 0 4 0 . 2 9 % 5 , 6 6 4 Fi r e O v e r t i m e W a g e s 61 6 , 7 9 2 0 8 9 , 0 5 9 5 8 2 , 6 4 8 3 4 , 1 4 4 5 . 5 3 % 5 7 2 , 5 9 2 Fi r e F I C A ( 7 . 6 5 % ) 61 8 , 6 1 7 0 4 7 , 8 8 5 4 5 4 , 2 4 6 1 6 4 , 3 7 1 2 6 . 5 7 % 4 3 7 , 3 7 3 Fi r e P E R S I 98 8 , 9 7 0 0 7 4 , 9 5 7 7 1 5 , 4 2 7 2 7 3 , 5 4 3 2 7 . 6 5 % 6 8 2 , 4 0 7 Fi r e W o r k e r s ' C o m p 31 9 , 0 1 3 0 0 1 0 6 , 9 3 4 2 1 2 , 0 7 9 6 6 . 4 7 % 1 0 2 , 7 5 3 Fi r e E m p l o y e e B e n e f i t F e e s 1 , 3 5 2 , 6 2 2 0 0 1 3 , 0 9 7 1 , 3 3 9 , 5 2 5 9 9 . 0 3 % 1 , 0 0 9 , 3 3 0 Fi r e U n e m p l o y m e n t 0 0 0 0 0 0 . 0 0 % 3 8 9 Fi r e M e d i c a l I n s u r a n c e P r e m i u m s 0 0 9 8 , 5 5 1 9 1 2 , 0 1 1 (9 1 2 , 0 1 1 ) 0.00% 0 Fi r e H S A / H R A V E B A C o n t r i b u t i o n s 0 0 0 3 2 , 1 7 5 (3 2 , 1 7 5 ) 0.00% 0 Fi r e V i s i o n I n s P r e m i u m 0 0 1 2 0 1 , 1 7 7 (1 , 1 7 7 ) 0.00% 0 Fi r e D e n t a l I n s P r e m i u m s 0 0 7 , 7 9 4 7 4 , 5 3 3 (7 4 , 5 3 3 ) 0.00% 0 Fi r e L i f e I n s u r a n c e P r e m i u m s 0 0 1 , 0 1 0 8 , 8 5 7 (8 , 8 5 7 ) 0.00% 0 Fi r e S h o r t T e r m D i s a b i l i t y P r e m i u m s 0 0 1 , 3 9 6 1 2 , 4 0 5 (1 2 , 4 0 5 ) 0.00% 0 Fi r e L o n g T e r m D i s a b i l i t y P r e m i u m s 0 0 1 , 7 3 1 1 5 , 3 8 1 (1 5 , 3 8 1 ) 0.00% 0 Fi r e E A P P r e m i u m s 0 0 36 0 3, 0 8 5 (3 , 0 8 5 ) 0.00%0 Fi r e T o t a l P E R S O N N E L C O S T S 11 , 3 6 5 , 7 1 8 0 87 8 , 6 2 9 8, 5 0 2 , 3 0 3 2, 8 6 3 , 4 1 5 25.19%8,172,782 Fi r e Fi r e OP E R A T I N G C O S T S Fi r e O f f i c e E x p e n s e 8, 3 5 0 0 4 0 4 7 , 7 5 7 5 9 3 7 . 0 9 % 6 , 1 3 3 Fi r e C o p i e r E x p e n s e 8, 6 7 1 0 7 2 7 6 , 4 9 2 2 , 1 7 9 2 5 . 1 3 % 6 , 7 6 9 Fi r e E m p l o y e e R e c o g n i t i o n a n d C o f f e e 5 , 7 0 0 0 2 5 4 , 3 3 5 1 , 3 6 5 2 3 . 9 5 % 4 , 4 2 2 Fi r e J a n i t o r i a l 12 , 2 8 3 0 9 1 2 8 , 9 6 8 3 , 3 1 5 2 6 . 9 8 % 8 , 0 5 4 Fi r e S a f e t y E x p e n s e 20 0 0 2 6 0 4 4 4 (2 4 4 ) (121.79)% 0 Fi r e S h o p S u p p l i e s 5, 2 0 0 0 5 8 8 3 , 7 5 3 1 , 4 4 7 2 7 . 8 2 % 3 , 5 4 7 Fi r e D i s p a t c h S e r v i c e 94 , 2 0 8 0 2 3 , 5 5 2 9 4 , 2 0 7 1 0 . 0 0 % 8 7 , 1 2 2 Fi r e F u e l s - G a s 95 , 6 5 0 0 7 , 7 5 0 6 4 , 9 2 9 3 0 , 7 2 1 3 2 . 1 1 % 6 3 , 4 2 5 Fi r e F u e l s - D i e s e l / P r o p a n e 2 , 2 5 0 0 4 2 7 3 , 9 6 2 (1 , 7 1 2 ) (76.11)% 1,100 Fi r e C l o t h i n g E x p e n s e 69 , 5 0 0 0 8 , 1 7 4 7 5 , 3 8 0 (5 , 8 7 9 ) (8.45)% 81,287 Fi r e S C B A / B o t t l e s / C o T e s t e r 2 0 , 0 0 0 0 0 1 7 , 5 1 0 2 , 4 9 0 1 2 . 4 5 % 7 , 2 2 6 Fi r e M e d i c a l S u p p l i e s 15 , 0 0 0 1 4 , 5 2 6 7 5 2 2 2 , 5 0 0 7 , 0 2 6 2 3 . 7 9 % 1 1 , 9 5 2 Fi r e J P A M e d i c a l S v c & S u p p l i e s 3 4 , 2 6 0 0 0 3 4 , 2 5 7 3 0 . 0 0 % 3 3 , 5 0 0 43 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 3 3 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Fi r e C o m m u n i t y E v e n t s E x p e n s e s 1 , 5 0 0 0 0 2 9 5 1 , 2 0 5 8 0 . 3 0 % 3 8 6 Fi r e B u i l d i n g M a i n t e n a n c e 1 2 5 , 0 4 7 9 , 7 9 7 1 , 6 1 8 6 8 , 5 5 6 6 6 , 2 8 8 4 9 . 1 5 % 5 3 , 2 8 4 Fi r e P a r k i n g / A s p h a l t M a i n t e n a n c e 1 , 6 0 0 0 6 7 6 7 1 , 5 3 3 9 5 . 8 3 % 0 Fi r e V e h i c l e R e p a i r 71 , 8 0 0 0 6 , 5 4 3 1 1 7 , 0 4 1 (4 5 , 2 4 1 ) (63.00)% 58,599 Fi r e V e h i c l e M a i n t e n a n c e 5 3 , 5 0 0 0 3 , 7 7 8 5 1 , 6 9 2 1 , 8 0 8 3 . 3 8 % 3 6 , 2 3 1 Fi r e E q u i p m e n t M a i n t e n a n c e & R e p a i r 3 9 , 0 4 0 0 3 , 4 2 3 2 9 , 3 7 1 9 , 6 6 9 2 4 . 7 6 % 2 3 , 6 0 8 Fi r e G r o u n d s M a i n t e n a n c e 62 5 0 0 0 6 2 5 1 0 0 . 0 0 % 6 2 5 Fi r e S o f t w a r e M a i n t e n a n c e 6 7 , 5 5 7 0 5 2 0 4 4 , 8 5 1 2 2 , 7 0 7 3 3 . 6 1 % 3 0 , 2 4 4 Fi r e A l a r m S e r v i c e / S p r i n k l e r S y s t e m 9 , 1 8 7 0 0 3 , 4 1 2 5 , 7 7 5 6 2 . 8 6 % 7 , 0 0 7 Fi r e F l a g / B a n n e r E x p e n s e 1, 0 5 0 0 1 3 8 0 5 2 4 5 2 3 . 2 9 % 1 , 0 6 9 Fi r e E q u i p m e n t & S u p p l i e s 9 1 , 4 5 0 1 3 , 5 0 0 4 , 5 0 8 6 3 , 1 7 9 4 1 , 7 7 1 3 9 . 8 0 % 1 3 7 , 5 3 1 Fi r e T u r n o u t E q u i p m e n t 10 0 , 0 0 0 0 3 6 7 1 0 4 , 9 3 1 (4 , 9 3 1 ) (4.93)% 130,455 Fi r e E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 1 9 , 6 5 0 0 7 2 4 1 4 , 0 1 2 5 , 6 3 8 2 8 . 6 9 % 6 6 4 Fi r e S o f t w a r e A c q u i s i t i o n & L i c e n s e s ( u n d e r $ 2 5 , 0 0 0 ) 75 0 0 1 , 8 0 0 1 , 8 0 0 (1 , 0 5 0 ) (140.00)% 0 Fi r e F u r n i t u r e & F u r n i s h i n g s 7 , 6 5 0 6 6 , 3 0 0 2 1 0 6 , 4 5 3 6 7 , 4 9 7 9 1 . 2 7 % 1 2 , 1 4 3 Fi r e C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 1 2 , 0 0 0 0 1 0 , 9 9 6 1 1 , 1 6 8 8 3 2 6 . 9 3 % 2 , 3 8 6 Fi r e P r o f e s s i o n a l S e r v i c e s 2 9 , 3 4 0 (6 , 0 9 3 ) 3, 6 0 0 1 6 , 4 8 2 6 , 7 6 5 2 9 . 1 0 % 2 2 , 7 8 1 Fi r e P r e v e n t a t i v e H e a l t h E x p 4 5 , 7 0 5 0 1 , 6 8 0 2 9 , 7 4 0 1 5 , 9 6 5 3 4 . 9 3 % 3 5 , 2 6 7 Fi r e B a c k g r o u n d / E m p l o y m e n t T e s t i n g 1 4 , 8 0 0 0 0 7 , 3 8 0 7 , 4 2 0 5 0 . 1 3 % 1 0 , 4 6 0 Fi r e T e l e p h o n e / I n t e r n e t 7, 3 1 8 0 5 7 2 6 , 2 5 5 1 , 0 6 3 1 4 . 5 3 % 4 , 7 3 0 Fi r e P o s t a g e & M a i l i n g s 2, 2 8 2 0 7 4 1 , 8 0 4 4 7 8 2 0 . 9 2 % 2 , 3 1 6 Fi r e R a d i o s / C o m m u n i c a t i o n s 1 2 , 8 2 9 0 2 3 1 3 , 1 2 6 (2 9 7 ) (2.31)% 1,589 Fi r e C e l l p h o n e E x p e n s e 15 , 2 0 0 0 (1 , 3 7 7 ) 9, 5 4 2 5 , 6 5 8 3 7 . 2 2 % 1 1 , 6 2 1 Fi r e R e c r u i t m e n t E x p e n s e s 0 0 0 0 0 0 . 0 0 % 2 6 4 Fi r e B u s i n e s s M e a l s 2, 0 0 0 0 4 1 5 1 , 4 6 0 5 4 0 2 7 . 0 1 % 1 , 9 6 6 Fi r e M i l e a g e & P a r k i n g R e i m b u r s e m e n t 1 0 0 0 0 5 3 4 7 4 6 . 9 7 % 6 Fi r e E m p l o y e e S e m i n a r s / T r a i n i n g 5 1 , 7 5 8 6 , 8 9 5 2 5 0 3 8 , 1 5 8 2 0 , 4 9 6 3 4 . 9 4 % 3 8 , 7 8 3 Fi r e T r a v e l - T r a n s p o r t a t i o n 1 4 , 8 7 5 0 0 1 2 , 7 6 3 2 , 1 1 2 1 4 . 1 9 % 8 , 1 7 0 Fi r e T r a v e l - L o d g i n g 33 , 1 9 0 0 0 1 9 , 9 0 3 1 3 , 2 8 7 4 0 . 0 3 % 2 2 , 3 0 7 Fi r e T r a v e l - P e r D i e m 15 , 7 2 0 0 0 1 0 , 8 3 4 4 , 8 8 6 3 1 . 0 8 % 9 , 6 7 7 Fi r e C i t y T r a i n i n g C l a s s e s 6 , 9 6 9 0 1 8 7 6 , 0 8 3 8 8 6 1 2 . 7 0 % 6 , 9 2 3 Fi r e A d v e r t i s i n g / P r o m o t i o n a l 7 , 0 0 0 1 2 , 4 6 5 6 , 9 5 8 1 2 , 4 6 1 7 , 0 0 4 3 5 . 9 8 % 2 , 7 7 8 Fi r e L e g a l N o t i c e s 0 0 0 9 5 (9 5 ) 0.00% 63 Fi r e P r i n t i n g / B i n d i n g 2, 2 0 0 0 0 2 2 8 1 , 9 7 2 8 9 . 6 4 % 1 5 9 Fi r e I n s u r a n c e P r e m i u m / C l a i m s 9 3 , 4 4 2 0 0 8 8 , 0 4 2 5 , 4 0 0 5 . 7 7 % 8 8 , 7 4 3 Fi r e E l e c t r i c i t y - I d a h o P o w e r 3 3 , 5 0 0 0 2 , 7 7 0 2 1 , 3 2 7 1 2 , 1 7 3 3 6 . 3 3 % 2 2 , 0 2 2 Fi r e I n t e r m o u n t a i n G a s 22 , 2 0 0 0 1 6 9 1 1 , 5 7 6 1 0 , 6 2 5 4 7 . 8 5 % 1 3 , 4 6 4 Fi r e S a n i t a r y S e r v i c e s 0 0 0 0 0 0 . 0 0 % 3 7 4 Fi r e E q u i p m e n t R e n t a l & L e a s e 4 , 3 0 0 0 0 4 , 2 2 1 7 9 1 . 8 3 % 5 , 3 6 9 Fi r e D u e s , L i c e n s e s , P u b l i c a t i o n s 2 8 , 2 5 6 (6 , 8 9 5 ) 21 0 1 2 , 1 7 5 9 , 1 8 6 4 3 . 0 0 % 2 1 , 1 7 4 Fi r e I r r i g a t i o n T a x e s 1, 7 0 0 0 0 7 9 0 9 1 0 5 3 . 5 3 % 8 0 8 Fi r e H o l i d a y E x p e n s e 1, 3 9 5 0 0 1 , 3 9 5 0 0 . 0 0 % 1 , 3 8 0 Fi r e B a n k & M e r c h a n t C h a r g e s 0 0 0 0 0 0 . 0 0 % 0 Fi r e E m p l o y e e L o n g e v i t y a w a r d s 0 0 0 16 3 (1 6 3 ) 0.00%739 Fi r e T o t a l O P E R A T I N G C O S T S 1, 4 1 9 , 7 5 7 11 0 , 4 9 5 93 , 6 7 0 1, 1 8 8 , 1 8 1 34 2 , 0 7 1 22.35%1,142,704 Fi r e 44 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 3 4 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Fi r e Ca p i t a l O u t l a y Fi r e C a p O u t l a y - B l d g s & S t r u c t 3 , 8 9 9 , 2 0 1 2 , 0 2 0 , 5 7 6 3 3 6 , 8 5 3 1 , 5 4 8 , 7 7 8 4 , 3 7 0 , 9 9 9 7 3 . 8 3 % 7 7 , 9 1 1 Fi r e C a p i t a l - V e h i c l e s 1 0 0 , 0 0 0 0 0 3 8 , 9 2 3 6 1 , 0 7 7 6 1 . 0 7 % 4 3 , 5 4 9 Fi r e C a p i t a l - F i r e T r u c k s 1 , 2 0 8 , 9 4 4 (1 , 1 7 2 , 5 5 1 ) 0 2 2 , 7 4 2 1 3 , 6 5 1 3 7 . 5 1 % 6 3 , 7 9 4 Fi r e C a p i t a l - E q u i p m e n t 1 8 0 , 0 0 0 0 0 0 1 8 0 , 0 0 0 1 0 0 . 0 0 % 1 7 , 8 2 0 Fi r e C a p i t a l - C o m m u n i c a t i o n E q u i p m e n t 0 0 0 0 0 0.00%31,240 Fi r e T o t a l C a p i t a l O u t l a y 5, 3 8 8 , 1 4 5 84 8 , 0 2 5 33 6 , 8 5 3 1, 6 1 0 , 4 4 2 4, 6 2 5 , 7 2 8 74.18%234,314 Fi r e Fi r e DE P T E X P E N D I T U R E S 18 , 1 7 3 , 6 2 0 95 8 , 5 2 0 1, 3 0 9 , 1 5 1 11 , 3 0 0 , 9 2 6 7, 8 3 1 , 2 1 5 40.93%9,549,800 Fi r e Fi r e Tr a n s f e r s Fi r e P e r s o n n e l T r a n s f e r o f E x p e n s e - I N 3 0 , 5 2 0 0 2 , 2 8 2 2 3 , 4 2 5 7 , 0 9 5 2 3 . 2 4 % 1 2 , 8 8 2 Fi r e O p e r a t i n g T r a n s f e r o f E x p e n s e - I N 6 3 , 9 6 0 0 4, 6 1 0 49 , 8 5 8 14 , 1 0 2 22.04%49,750 Fi r e T o t a l T r a n s f e r s 94 , 4 8 0 0 6, 8 9 3 73 , 2 8 4 21 , 1 9 6 22.43%62,632 Fi r e Fi r e TO T A L E X P E N D I T U R E S 18 , 2 6 8 , 1 0 0 95 8 , 5 2 0 1, 3 1 6 , 0 4 4 11 , 3 7 4 , 2 1 0 7, 8 5 2 , 4 1 1 40.84%9,612,432 45 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 3 5 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Pa r k s & R e c 2 2 5 0 - P a r k s & R e c r e a t i o n Pa r k s & R e c RE V E N U E S Pa r k s & R e c G r a n t R e v e n u e s 0 4 7 3 , 4 9 2 0 0 4 7 3 , 4 9 2 1 0 0 . 0 0 % 0 Pa r k s & R e c R e i m b u r s e m e n t R e v e n u e s 3 0 , 0 0 0 2 7 6 , 0 0 0 1 , 2 4 7 1 7 1 , 0 9 5 1 3 4 , 9 0 5 4 4 . 0 8 % 4 9 , 5 5 2 Pa r k s & R e c R e s t i t u t i o n 0 0 0 5 0 (5 0 ) 0.00% 255 Pa r k s & R e c M e r i d i a n D o w n t o w n D e v e l o p m e n t 2 5 , 0 0 0 0 0 5 8 , 7 0 3 (3 3 , 7 0 3 ) (134.81)% 5,000 Pa r k s & R e c R e c y c l e d R e v e n u e 0 0 0 2 5 (2 5 ) 0.00% 0 Pa r k s & R e c R e n t a l I n c o m e 0 0 3 , 4 5 6 5 1 , 2 1 0 (5 1 , 2 1 0 ) 0.00% 76,826 Pa r k s & R e c C h e r r y L a n e G o l f L e a s e R e v e n u e 0 0 0 0 0 0 . 0 0 % 6 , 0 0 0 Pa r k s & R e c P a r k R e s e r v a t i o n s F e e R e v e n u e 1 5 0 , 0 0 0 0 2 4 , 9 8 8 2 3 9 , 5 6 9 (8 9 , 5 6 9 ) (59.71)% 229,089 Pa r k s & R e c R e c r e a t i o n C l a s s R e v e n u e s 2 2 9 , 4 6 0 0 1 2 , 5 8 1 2 7 1 , 3 0 4 (4 1 , 8 4 4 ) (18.23)% 237,217 Pa r k s & R e c C o m m u n i t y E v e n t R e v / S p o n s o r s h i p 3 0 , 0 0 0 0 4 , 6 3 5 4 0 , 0 1 9 (1 0 , 0 1 9 ) (33.39)% 39,990 Pa r k s & R e c S p o r t s R e v e n u e 25 6 , 5 3 0 0 9 , 6 9 1 2 8 2 , 9 0 7 (2 6 , 3 7 7 ) (10.28)% 215,022 Pa r k s & R e c I m p a c t R e v - M u l t i f a m i l y 1 6 5 , 8 9 9 0 1 0 2 , 3 9 6 7 4 5 , 7 1 0 (5 7 9 , 8 1 1 ) (349.49)% 688,386 Pa r k s & R e c I m p a c t R e v - R e s i d e n t i a l 1 , 3 2 3 , 7 2 0 0 2 6 8 , 2 3 3 1 , 9 9 1 , 1 5 7 (6 6 7 , 4 3 7 ) (50.42)% 1,623,322 Pa r k s & R e c C o n t r a c t S e r v i c e R e v e n u e s 7 , 0 0 0 0 4 , 3 7 6 1 0 , 7 0 9 (3 , 7 0 9 ) (52.98)% 8,747 Pa r k s & R e c D o n a t i o n s ( p l u s p r o j e c t c o d e ) 0 2 , 3 7 9 0 3 , 5 2 1 (1 , 1 4 2 ) (48.00)% 2,450 Pa r k s & R e c C a s h D o n a t i o n f o r C a p i t a l O u t l a y 0 1 2 1 , 5 6 1 0 1 2 1 , 5 6 1 0 0 . 0 0 % 0 Pa r k s & R e c M i s c e l l a n e o u s R e v e n u e s 0 0 0 5 8 1 (5 8 1 ) 0.00% 1,356 Pa r k s & R e c I n t e r e s t E a r n i n g s 15 , 0 0 0 0 1 1 , 9 4 9 1 1 4 , 0 5 7 (9 9 , 0 5 7 ) (660.37)% 113,753 Pa r k s & R e c S a l e o f A s s e t s - G a i n ( L o s s ) 0 0 0 1, 9 5 1 (1 , 9 5 1 ) 0.00%3,050 Pa r k s & R e c T o t a l R E V E N U E S 2, 2 3 2 , 6 0 9 87 3 , 4 3 2 44 3 , 5 5 0 4, 1 0 4 , 1 2 9 (9 9 8 , 0 8 8 ) (32.13)%3,300,013 Pa r k s & R e c Pa r k s & R e c PE R S O N N E L C O S T S Pa r k s & R e c W a g e s 1, 4 5 9 , 9 4 4 3 9 , 5 2 0 1 1 5 , 4 9 1 1 , 2 1 2 , 2 8 1 2 8 7 , 1 8 3 1 9 . 1 5 % 1 , 1 1 7 , 4 2 1 Pa r k s & R e c W a g e s - S e a s o n a l / P a r t t i m e 6 2 7 , 1 6 0 5 1 , 7 7 3 1 0 0 , 3 0 8 3 9 3 , 8 9 2 2 8 5 , 0 4 1 4 1 . 9 8 % 3 2 1 , 2 1 2 Pa r k s & R e c O v e r t i m e W a g e s 48 , 5 7 5 3 , 0 0 0 1 0 , 4 1 9 4 3 , 4 5 1 8 , 1 2 4 1 5 . 7 5 % 3 8 , 9 4 8 Pa r k s & R e c F I C A ( 7 . 6 5 % ) 16 3 , 3 7 9 7 , 2 5 2 1 6 , 8 8 5 1 2 2 , 1 3 4 4 8 , 4 9 7 2 8 . 4 2 % 1 0 8 , 5 6 0 Pa r k s & R e c P E R S I 18 0 , 1 1 7 1 0 , 0 3 2 1 3 , 5 9 0 1 4 0 , 3 7 6 4 9 , 7 7 3 2 6 . 1 7 % 1 3 2 , 0 5 2 Pa r k s & R e c W o r k e r s ' C o m p 61 , 2 4 9 2 , 3 9 2 0 1 9 , 5 7 7 4 4 , 0 6 4 6 9 . 2 3 % 1 8 , 0 9 1 Pa r k s & R e c E m p l o y e e B e n e f i t F e e s 7 1 4 , 3 0 6 1 5 , 0 2 9 0 5 , 3 8 5 7 2 3 , 9 5 0 9 9 . 2 6 % 3 5 2 , 2 7 9 Pa r k s & R e c U n e m p l o y m e n t 0 0 0 2 2 , 5 3 5 (2 2 , 5 3 5 ) 0.00% 19,660 Pa r k s & R e c M e d i c a l I n s u r a n c e P r e m i u m s 0 0 3 7 , 2 2 6 3 2 4 , 1 6 3 (3 2 4 , 1 6 3 ) 0.00% 0 Pa r k s & R e c H S A / H R A V E B A C o n t r i b u t i o n s 0 0 0 5 , 0 0 0 (5 , 0 0 0 ) 0.00% 0 Pa r k s & R e c V i s i o n I n s P r e m i u m 0 0 4 7 0 4 , 1 0 0 (4 , 1 0 0 ) 0.00% 0 Pa r k s & R e c D e n t a l I n s P r e m i u m s 0 0 2 , 9 2 7 2 5 , 5 0 3 (2 5 , 5 0 3 ) 0.00% 0 Pa r k s & R e c L i f e I n s u r a n c e P r e m i u m s 0 0 6 9 0 4 , 1 4 0 (4 , 1 4 0 ) 0.00% 0 Pa r k s & R e c S h o r t T e r m D i s a b i l i t y P r e m i u m s 0 0 4 8 7 3 , 3 6 8 (3 , 3 6 8 ) 0.00% 0 Pa r k s & R e c L o n g T e r m D i s a b i l i t y P r e m i u m s 0 0 5 9 6 4 , 1 2 5 (4 , 1 2 5 ) 0.00% 0 Pa r k s & R e c E A P P r e m i u m s 0 0 41 6 2, 2 2 1 (2 , 2 2 1 ) 0.00%0 Pa r k s & R e c T o t a l P E R S O N N E L C O S T S 3, 2 5 4 , 7 3 0 12 8 , 9 9 8 29 9 , 5 0 4 2, 3 3 2 , 2 5 0 1, 0 5 1 , 4 7 8 31.07%2,108,222 Pa r k s & R e c Pa r k s & R e c OP E R A T I N G C O S T S Pa r k s & R e c O f f i c e E x p e n s e 6, 5 3 2 1 2 7 8 9 3 , 4 8 7 3 , 1 7 2 4 7 . 6 3 % 4 , 6 5 9 Pa r k s & R e c C o p i e r E x p e n s e 8, 0 3 1 0 5 1 7 4 , 2 6 2 3 , 7 6 9 4 6 . 9 3 % 4 , 7 9 0 Pa r k s & R e c S p r a y i n g / F e r t i l i z e r 8 1 , 0 9 4 5 , 6 7 7 8 , 2 9 0 5 4 , 1 4 8 3 2 , 6 2 3 3 7 . 5 9 % 5 7 , 8 1 6 Pa r k s & R e c E m p l o y e e R e c o g n i t i o n a n d C o f f e e 3 , 5 4 0 0 8 4 1 , 5 9 1 1 , 9 4 9 5 5 . 0 5 % 8 2 8 Pa r k s & R e c J a n i t o r i a l 49 , 5 0 0 0 0 3 0 , 5 2 6 1 8 , 9 7 4 3 8 . 3 3 % 3 8 , 5 0 8 Pa r k s & R e c R e s t r o o m S u p p l i e s 31 , 2 2 8 2 , 4 8 5 6 7 9 2 9 , 9 2 6 3 , 7 8 7 1 1 . 2 3 % 3 2 , 9 5 6 46 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 3 6 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Pa r k s & R e c S a f e t y E x p e n s e 3, 2 7 1 2 6 8 1 6 6 4 , 6 4 5 (1 , 1 0 6 ) (31.25)% 2,761 Pa r k s & R e c S h o p S u p p l i e s 8, 0 0 0 4 9 1 2 5 8 , 2 0 0 2 9 1 3 . 4 2 % 8 , 4 3 4 Pa r k s & R e c F u e l s - G a s 68 , 8 2 5 3 , 9 9 5 8 , 7 9 6 4 7 , 0 0 5 2 5 , 8 1 5 3 5 . 4 5 % 4 3 , 1 2 4 Pa r k s & R e c F u e l s - D i e s e l / P r o p a n e 0 0 0 0 0 0 . 0 0 % 1 2 Pa r k s & R e c C l o t h i n g E x p e n s e 6, 7 3 6 9 6 2 0 7 , 5 2 0 1 7 8 2 . 3 1 % 5 , 8 8 7 Pa r k s & R e c M e d i c a l S u p p l i e s 1, 5 0 0 2 5 3 6 0 1 , 4 1 6 1 0 9 7 . 1 1 % 1 , 1 7 9 Pa r k s & R e c R e c r e a t i o n C l a s s E x p e n s e 2 9 , 4 5 0 0 9 , 0 8 7 2 2 , 6 8 6 6 , 7 6 4 2 2 . 9 6 % 1 8 , 8 9 7 Pa r k s & R e c R e c r e a t i o n S p o r t s E x p e n s e s 1 4 0 , 0 0 0 (1 2 , 0 1 5 ) 13 , 9 7 8 1 1 1 , 6 7 1 1 6 , 3 1 4 1 2 . 7 4 % 1 1 5 , 6 3 0 Pa r k s & R e c C o m m u n i t y E v e n t s E x p e n s e s 5 9 , 8 0 0 1 , 5 0 0 9 , 7 0 4 3 4 , 8 7 2 2 6 , 4 2 8 4 3 . 1 1 % 2 7 , 2 8 1 Pa r k s & R e c B u i l d i n g M a i n t e n a n c e 1 0 4 , 5 2 9 1 8 , 6 0 5 2 , 6 6 2 5 6 , 7 9 8 6 6 , 3 3 6 5 3 . 8 7 % 7 1 , 7 3 7 Pa r k s & R e c P a r k i n g / A s p h a l t M a i n t e n a n c e 4 9 , 6 1 8 2 , 0 0 2 1 1 , 6 8 4 2 9 , 7 1 6 2 1 , 9 0 4 4 2 . 4 3 % 1 7 , 6 9 5 Pa r k s & R e c V e h i c l e R e p a i r 16 , 0 0 0 1 , 0 0 0 3 0 6 , 5 0 1 1 0 , 4 9 9 6 1 . 7 6 % 1 2 , 0 0 9 Pa r k s & R e c V e h i c l e M a i n t e n a n c e 1 6 , 0 0 0 4 5 0 7 4 7 1 2 , 0 6 2 4 , 3 8 8 2 6 . 6 7 % 1 3 , 0 1 9 Pa r k s & R e c E q u i p m e n t M a i n t e n a n c e & R e p a i r 4 3 , 6 0 5 5 , 2 3 9 5 , 9 2 3 5 8 , 1 4 9 (9 , 3 0 5 ) (19.05)% 42,448 Pa r k s & R e c F o r e s t r y E x p e n s e 65 , 8 5 8 3 , 8 7 2 4 , 4 6 7 4 7 , 9 3 8 2 1 , 7 9 2 3 1 . 2 5 % 3 5 , 9 0 3 Pa r k s & R e c D o w n t o w n T r e e M a i n t e n a n c e 7 5 , 0 0 0 0 0 3 1 , 2 4 6 4 3 , 7 5 4 5 8 . 3 3 % 3 1 , 0 5 2 Pa r k s & R e c G r o u n d s M a i n t e n a n c e 2 3 2 , 3 9 8 3 5 , 5 7 2 1 0 , 2 5 1 2 3 1 , 4 0 9 3 6 , 5 6 1 1 3 . 6 4 % 1 9 4 , 6 3 4 Pa r k s & R e c V a n d a l i s m C l e a n u p E x p 4 , 1 5 8 9 6 0 9 5 5 3 , 2 9 9 7 7 . 5 5 % 5 7 7 Pa r k s & R e c S u r f a c e W e l l M a i n t 22 , 4 0 3 9 3 3 6 2 3 8 , 5 6 2 1 4 , 7 7 4 6 3 . 3 1 % 2 3 , 7 9 3 Pa r k s & R e c S o f t w a r e M a i n t e n a n c e 1 1 , 8 5 0 0 3 9 2 1 0 , 1 1 5 1 , 7 3 5 1 4 . 6 4 % 1 , 6 7 0 Pa r k s & R e c A l a r m S e r v i c e / S p r i n k l e r S y s t e m 2 , 6 0 0 0 0 1 , 2 4 5 1 , 3 5 5 5 2 . 1 0 % 1 , 4 1 8 Pa r k s & R e c M i s c C o n t r i b u t i o n s 3, 0 0 0 0 0 2 , 3 5 4 6 4 6 2 1 . 5 2 % 2 , 9 9 6 Pa r k s & R e c T r a n s p o r t a t i o n S e r v i c e s 9 , 0 0 0 0 0 9 , 0 0 0 0 0 . 0 0 % 9 , 0 0 0 Pa r k s & R e c F l a g / B a n n e r E x p e n s e 9, 2 5 7 7 9 0 0 6 , 7 7 5 3 , 2 7 3 3 2 . 5 7 % 4 , 2 9 0 Pa r k s & R e c E q u i p m e n t & S u p p l i e s 4 3 , 0 3 4 4 1 , 9 0 0 6 , 8 7 8 5 6 , 6 5 2 2 8 , 2 8 2 3 3 . 2 9 % 3 2 , 8 8 7 Pa r k s & R e c E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 1 7 , 2 9 9 (1 4 , 4 9 9 ) 10 2 1 , 5 7 9 1 , 2 2 1 4 3 . 6 0 % 6 , 7 1 5 Pa r k s & R e c S o f t w a r e A c q u i s i t i o n & L i c e n s e s ( u n d e r $ 2 5 , 0 0 0 ) 1, 1 2 9 0 0 0 1 , 1 2 9 1 0 0 . 0 0 % 1 3 , 8 1 5 Pa r k s & R e c F u r n i t u r e & F u r n i s h i n g s 3 , 0 8 2 0 0 1 , 0 9 5 1 , 9 8 7 6 4 . 4 6 % 4 , 4 9 5 Pa r k s & R e c C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 6 , 9 0 0 0 6 , 9 5 7 8 , 3 2 1 (1 , 4 2 1 ) (20.58)% 680 Pa r k s & R e c P r o f e s s i o n a l S e r v i c e s 5 8 , 8 0 0 (9 , 8 5 6 ) 3, 0 0 0 3 3 , 3 3 9 1 5 , 6 0 4 3 1 . 8 8 % 6 , 0 1 5 Pa r k s & R e c I n v e s t m e n t S e r v i c e s 0 0 1 7 0 1 , 8 8 6 (1 , 8 8 6 ) 0.00% 1,893 Pa r k s & R e c C o n t r a c t e d L a b o r 11 0 , 0 0 0 0 1 0 , 2 4 6 9 9 , 9 3 5 1 0 , 0 6 5 9 . 1 5 % 9 2 , 0 9 4 Pa r k s & R e c B a c k g r o u n d / E m p l o y m e n t T e s t i n g 2 , 1 0 0 0 4 8 1 9 8 1 1 , 1 2 0 5 3 . 3 0 % 7 9 6 Pa r k s & R e c C o n t r a c t e d S e r v i c e s 1 9 9 , 5 5 8 0 2 4 , 6 7 0 1 4 7 , 5 7 7 5 1 , 9 8 1 2 6 . 0 4 % 1 5 7 , 0 4 0 Pa r k s & R e c T e l e p h o n e / I n t e r n e t 1, 0 1 0 0 1 6 4 1 , 5 3 1 (5 2 1 ) (51.59)% 795 Pa r k s & R e c P o s t a g e & M a i l i n g s 1, 0 0 0 0 4 1 , 2 0 3 (2 0 3 ) (20.29)% 1,110 Pa r k s & R e c R a d i o s / C o m m u n i c a t i o n s 4 , 8 7 2 0 4 7 9 5 , 7 8 2 (9 1 0 ) (18.68)% 2,296 Pa r k s & R e c C e l l p h o n e E x p e n s e 20 , 2 8 0 1 , 5 7 8 1 , 2 7 8 1 2 , 9 0 6 8 , 9 5 2 4 0 . 9 5 % 1 1 , 7 4 8 Pa r k s & R e c B u s i n e s s M e a l s 40 0 0 0 0 4 0 0 1 0 0 . 0 0 % 0 Pa r k s & R e c M i l e a g e & P a r k i n g R e i m b u r s e m e n t 5 5 0 0 0 4 2 4 1 2 6 2 2 . 8 7 % 3 7 5 Pa r k s & R e c E m p l o y e e S e m i n a r s / T r a i n i n g 2 1 , 4 3 2 4 9 2 4 0 8 1 2 , 3 4 9 9 , 5 7 5 4 3 . 6 7 % 8 , 7 8 5 Pa r k s & R e c T r a v e l - T r a n s p o r t a t i o n 6 , 5 7 6 0 0 5 4 8 6 , 0 2 8 9 1 . 6 7 % 9 6 9 Pa r k s & R e c T r a v e l - L o d g i n g 5, 9 9 5 0 0 7 7 3 5 , 2 2 3 8 7 . 1 1 % 3 , 0 0 4 Pa r k s & R e c T r a v e l - P e r D i e m 1, 4 6 9 0 0 2 8 8 1 , 1 8 1 8 0 . 3 9 % 1 , 5 5 0 Pa r k s & R e c A d v e r t i s i n g / P r o m o t i o n a l 1 1 , 0 0 0 0 4 0 3 2 9 1 0 , 6 7 1 9 7 . 0 1 % 5 , 1 7 5 Pa r k s & R e c L e g a l N o t i c e s 60 0 0 2 2 9 1 , 1 1 3 (5 1 3 ) (85.45)% 674 Pa r k s & R e c P r i n t i n g / B i n d i n g 27 , 6 0 0 0 1 2 , 9 9 6 2 1 , 8 1 1 5 , 7 8 9 2 0 . 9 7 % 1 8 , 0 9 8 Pa r k s & R e c I n s u r a n c e P r e m i u m / C l a i m s 1 9 , 7 6 7 1 9 2 0 6 , 9 7 6 1 2 , 9 8 3 6 5 . 0 4 % 1 9 , 5 2 3 Pa r k s & R e c E l e c t r i c i t y - I d a h o P o w e r 1 9 0 , 8 1 7 8 , 3 2 8 1 4 , 2 0 8 1 2 8 , 9 7 0 7 0 , 1 7 5 3 5 . 2 3 % 1 2 5 , 0 0 1 Pa r k s & R e c I n t e r m o u n t a i n G a s 23 , 7 8 7 (5 0 ) 14 9 9 , 9 4 1 1 3 , 7 9 6 5 8 . 1 2 % 9 , 4 8 6 47 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 3 7 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Pa r k s & R e c S a n i t a r y S e r v i c e s 0 0 0 3 9 4 (3 9 4 ) 0.00% 0 Pa r k s & R e c E q u i p m e n t R e n t a l & L e a s e 6 2 , 3 3 8 3 , 1 8 9 5 , 2 7 3 4 5 , 9 5 7 1 9 , 5 7 0 2 9 . 8 6 % 3 7 , 2 8 4 Pa r k s & R e c D u e s , L i c e n s e s , P u b l i c a t i o n s 9 , 6 6 6 0 1 , 1 5 0 7 , 4 1 1 2 , 2 5 5 2 3 . 3 2 % 7 , 4 7 7 Pa r k s & R e c C o m m i s s i o n E x p e n s e 1, 0 0 0 0 0 5 1 0 4 9 0 4 9 . 0 2 % 4 0 5 Pa r k s & R e c I r r i g a t i o n T a x e s 54 , 2 8 8 3 , 9 0 0 0 4 9 , 1 3 5 9 , 0 5 3 1 5 . 5 5 % 4 8 , 9 0 4 Pa r k s & R e c A D A C o m p l i a n c e 24 0 , 3 4 3 (3 2 , 4 9 6 ) 1, 9 5 7 1 7 9 , 4 7 1 2 8 , 3 7 6 1 3 . 6 5 % 6 7 , 3 7 5 Pa r k s & R e c H o l i d a y E x p e n s e 43 , 2 9 0 0 2 , 7 0 0 4 3 , 2 0 0 9 0 0 . 2 0 % 4 5 , 8 0 7 Pa r k s & R e c V o l u n t e e r e x p e n s e 2, 5 0 0 0 5 8 0 3 1 , 6 9 7 6 7 . 8 8 % 8 1 4 Pa r k s & R e c B a n k & M e r c h a n t C h a r g e s 2 5 , 0 0 0 0 2 , 5 9 7 2 2 , 1 9 7 2 , 8 0 3 1 1 . 2 1 % 1 8 , 8 6 4 Pa r k s & R e c E m p l o y e e L o n g e v i t y a w a r d s 0 0 17 4 17 4 (1 7 4 ) 0.00%0 Pa r k s & R e c T o t a l O P E R A T I N G C O S T S 2, 3 8 0 , 2 6 4 74 , 7 5 2 18 4 , 8 6 6 1, 7 8 0 , 3 4 0 67 4 , 6 7 6 27.48%1,576,945 Pa r k s & R e c Pa r k s & R e c Ca p i t a l O u t l a y Pa r k s & R e c C a p i t a l O u t l a y - L a n d 0 0 0 8 0 , 2 1 5 (8 0 , 2 1 5 ) 0.00% 0 Pa r k s & R e c C a p O u t l a y - B l d g s & S t r u c t 6 3 4 , 1 8 1 (6 3 4 , 1 8 1 ) 0 0 0 0 . 0 0 % 0 Pa r k s & R e c B u i l d i n g I m p r o v e m e n t s 8 4 4 , 9 2 7 2 8 , 5 6 6 1 2 5 , 6 5 6 2 7 0 , 2 7 8 6 0 3 , 2 1 5 6 9 . 0 5 % 7 3 Pa r k s & R e c P a t h w a y d e v e l o p m e n t 6 2 1 , 8 5 3 4 2 2 , 0 9 8 4 4 , 1 3 2 7 8 , 5 2 0 9 6 5 , 4 3 1 9 2 . 4 7 % 1 8 7 , 1 7 5 Pa r k s & R e c I m p r o v e m e n t s @ S t o r e y P a r k 0 0 0 0 0 0 . 0 0 % 9 5 , 3 0 0 Pa r k s & R e c S t r e e t s c a p e i r r i g a t i o n l a n d s c a p i n g 4 1 5 , 0 7 0 (2 9 9 , 6 3 4 ) 0 4 6 , 9 8 8 6 8 , 4 4 8 5 9 . 2 9 % 6 8 5 Pa r k s & R e c B o r u p P r o p e r t y c o n s t r u c t i o n 1 5 5 , 1 6 1 (8 6 , 4 1 9 ) 0 2 3 , 9 6 6 4 4 , 7 7 6 6 5 . 1 3 % 1 , 5 3 8 Pa r k s & R e c C a p i t a l - V e h i c l e s 93 , 0 0 0 0 0 8 1 , 1 7 8 1 1 , 8 2 2 1 2 . 7 1 % 6 1 , 9 0 7 Pa r k s & R e c C a p i t a l - E q u i p m e n t 2 3 0 , 6 7 2 (1 0 1 , 6 0 3 ) 17 , 4 5 9 9 5 , 2 8 2 3 3 , 7 8 7 2 6 . 1 7 % 1 0 1 , 0 4 5 Pa r k s & R e c C a p i t a l - C o m m u n i c a t i o n E q u i p m e n t 6 7 , 9 1 0 2 9 , 7 5 3 0 9 1 , 8 3 6 5 , 8 2 7 5 . 9 6 % 7 , 0 9 0 Pa r k s & R e c B e a r C r e e k D e v e l o p m e n t 0 0 0 0 0 0 . 0 0 % 3 0 , 4 1 5 Pa r k s & R e c S e t t l e r s P a r k c o n s t r u c t i o n 1 9 0 , 0 0 0 0 0 6 , 0 4 4 1 8 3 , 9 5 6 9 6 . 8 1 % 0 Pa r k s & R e c F u l l e r P a r k I m p r o v e m e n t s 0 1 4 9 , 4 7 7 4 , 4 3 9 6 8 , 7 5 9 8 0 , 7 1 8 5 4 . 0 0 % 0 Pa r k s & R e c K e i t h B i r d L e g a c y P a r k c o n s t r u c t i o n 0 0 0 0 0 0 . 0 0 % 2 9 0 , 8 0 7 Pa r k s & R e c K l e i n e r M e m o r i a l P a r k 1 4 1 , 1 1 1 2 0 , 0 0 0 3 , 0 7 2 1 2 6 , 4 1 7 3 4 , 6 9 4 2 1 . 5 3 % 0 Pa r k s & R e c D i s c o v e r y P a r k 5, 6 1 0 , 0 9 6 (1 , 7 7 9 , 9 5 1 ) 52 9 , 6 4 3 3 , 1 2 1 , 1 2 8 7 0 9 , 0 1 6 1 8 . 5 1 % 2 , 6 3 6 , 2 4 5 Pa r k s & R e c R e t a H u s k e y P a r k 0 0 0 0 0 0 . 0 0 % 1 2 4 , 5 1 5 Pa r k s & R e c H i l l s d a l e P a r k 0 0 0 0 0 0.00%381,538 Pa r k s & R e c T o t a l C a p i t a l O u t l a y 9, 0 0 3 , 9 8 1 (2 , 2 5 1 , 8 9 5 ) 72 4 , 4 0 0 4, 0 9 0 , 6 1 0 2, 6 6 1 , 4 7 6 39.42%3,918,334 Pa r k s & R e c Pa r k s & R e c DE P T E X P E N D I T U R E S 14 , 6 3 8 , 9 7 5 (2 , 0 4 8 , 1 4 5 ) 1, 2 0 8 , 7 7 1 8, 2 0 3 , 2 0 0 4, 3 8 7 , 6 3 0 34.84%7,603,501 Pa r k s & R e c Pa r k s & R e c Tr a n s f e r s Pa r k s & R e c P e r s o n n e l T r a n s f e r o f E x p e n s e - I N 1 9 , 7 6 8 0 1 , 4 7 8 1 5 , 1 7 2 4 , 5 9 6 2 3 . 2 4 % 8 , 3 4 4 Pa r k s & R e c O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T 6 , 4 2 4 (6 , 4 2 4 ) 0 0 0 0 . 0 0 % 0 Pa r k s & R e c O p e r a t i n g T r a n s f e r o f E x p e n s e - I N 3 5 , 0 0 2 6, 4 2 4 2, 9 8 6 32 , 2 9 3 9, 1 3 3 22.04%32,223 Pa r k s & R e c T o t a l T r a n s f e r s 61 , 1 9 4 0 4, 4 6 4 47 , 4 6 5 13 , 7 2 9 22.43%40,566 Pa r k s & R e c Pa r k s & R e c TO T A L E X P E N D I T U R E S 14 , 7 0 0 , 1 6 9 (2 , 0 4 8 , 1 4 5 ) 1, 2 1 3 , 2 3 5 8, 2 5 0 , 6 6 5 4, 4 0 1 , 3 5 9 34.78%7,644,067 48 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 3 8 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual PW 3 2 0 0 - P u b l i c W o r k s PW RE V E N U E S PW R e v i e w F e e s 30 0 , 0 0 0 0 3 4 , 9 0 9 3 3 1 , 6 3 1 (3 1 , 6 3 1 ) (10.54)% 354,175 PW Q L P E R e v i e w R e v e n u e 5 0 , 0 0 0 0 1 1 , 0 2 0 6 7 , 1 6 0 (1 7 , 1 6 0 ) (34.31)% 74,750 PW F i l i n g F e e s - R e v e n u e s 5 0 , 0 0 0 0 0 0 5 0 , 0 0 0 1 0 0 . 0 0 % 0 PW D e p t S v c F e e s 0 0 8 2 3 3 , 0 0 6 (3 , 0 0 6 ) 0.00% 1,591 PW R e i m b u r s e m e n t R e v e n u e s 0 0 9 1 8 7 5 (8 7 5 ) 0.00% 388 PW C o m m u n i t y E v e n t R e v / S p o n s o r s h i p 0 0 0 1 1 , 6 9 1 (1 1 , 6 9 1 ) 0.00% 11,790 PW S a l e o f A s s e t s - G a i n ( L o s s ) 0 0 3, 3 2 5 3, 3 2 5 (3 , 3 2 5 ) 0.00%0 PW T o t a l R E V E N U E S 40 0 , 0 0 0 0 50 , 1 6 7 41 7 , 6 8 8 (1 7 , 6 8 8 ) (4.42)%442,694 PW PW PE R S O N N E L C O S T S PW W a g e s 2, 7 2 3 , 2 3 7 5 9 , 8 2 1 2 0 2 , 7 6 5 2 , 1 1 0 , 3 8 2 6 7 2 , 6 7 6 2 4 . 1 7 % 1 , 9 7 7 , 3 9 2 PW O v e r t i m e W a g e s 15 , 0 0 0 0 6 2 4 8 , 1 3 3 6 , 8 6 7 4 5 . 7 8 % 5 , 8 4 0 PW F I C A ( 7 . 6 5 % ) 20 8 , 0 1 9 4 , 5 7 6 1 5 , 0 2 8 1 5 6 , 4 6 4 5 6 , 1 3 1 2 6 . 4 0 % 1 4 6 , 0 0 3 PW P E R S I 32 4 , 3 4 2 7 , 1 4 3 2 3 , 0 2 4 2 3 8 , 6 3 8 9 2 , 8 4 7 2 8 . 0 0 % 2 2 3 , 6 8 4 PW W o r k e r s ' C o m p 78 , 8 9 7 2 , 0 2 2 0 2 3 , 2 6 1 5 7 , 6 5 8 7 1 . 2 5 % 2 1 , 4 2 1 PW E m p l o y e e B e n e f i t F e e s 6 8 3 , 9 1 0 1 5 , 1 9 8 0 6 , 1 4 3 6 9 2 , 9 6 5 9 9 . 1 2 % 4 0 3 , 7 7 4 PW M e d i c a l I n s u r a n c e P r e m i u m s 0 0 3 5 , 4 4 6 3 6 6 , 8 9 1 (3 6 6 , 8 9 1 ) 0.00% 0 PW H S A / H R A V E B A C o n t r i b u t i o n s 0 0 0 7 , 7 5 0 (7 , 7 5 0 ) 0.00% 0 PW V i s i o n I n s P r e m i u m 0 0 4 5 6 4 , 7 0 4 (4 , 7 0 4 ) 0.00% 0 PW D e n t a l I n s P r e m i u m s 0 0 2 , 9 6 4 3 0 , 2 7 3 (3 0 , 2 7 3 ) 0.00% 0 PW L i f e I n s u r a n c e P r e m i u m s 0 0 4 4 8 4 , 3 0 2 (4 , 3 0 2 ) 0.00% 0 PW S h o r t T e r m D i s a b i l i t y P r e m i u m s 0 0 5 1 0 4 , 8 1 5 (4 , 8 1 5 ) 0.00% 0 PW L o n g T e r m D i s a b i l i t y P r e m i u m s 0 0 6 3 3 6 , 0 1 5 (6 , 0 1 5 ) 0.00% 0 PW E A P P r e m i u m s 0 0 15 8 1, 4 9 9 (1 , 4 9 9 ) 0.00%0 PW T o t a l P E R S O N N E L C O S T S 4, 0 3 3 , 4 0 5 88 , 7 6 0 28 2 , 0 5 7 2, 9 6 9 , 2 6 8 1, 1 5 2 , 8 9 7 27.97%2,778,114 PW PW OP E R A T I N G C O S T S PW O f f i c e E x p e n s e 11 , 2 0 0 0 2 8 6 6 , 6 1 0 4 , 5 9 0 4 0 . 9 8 % 6 , 5 9 7 PW C o p i e r E x p e n s e 2, 8 8 0 0 1 9 3 2 , 2 2 6 6 5 4 2 2 . 7 1 % 5 , 7 4 8 PW E m p l o y e e R e c o g n i t i o n a n d C o f f e e 2 , 7 0 0 6 0 1 2 7 1 0 2 , 0 5 0 7 4 . 2 6 % 8 1 2 PW S a f e t y E x p e n s e 3, 9 0 0 0 2 2 0 1 , 9 1 4 1 , 9 8 6 5 0 . 9 3 % 2 , 7 1 5 PW F u e l s - G a s 12 , 8 0 0 0 1 , 3 3 7 1 1 , 7 1 6 1 , 0 8 4 8 . 4 6 % 9 , 4 7 2 PW C l o t h i n g E x p e n s e 3, 0 0 0 0 2 7 1 , 4 0 2 1 , 5 9 8 5 3 . 2 5 % 1 , 8 9 8 PW C o m m u n i t y E v e n t s E x p e n s e s 6 , 5 0 0 0 1 5 3 1 0 , 7 2 2 (4 , 2 2 2 ) (64.95)% 7,222 PW V e h i c l e R e p a i r 4, 3 5 0 0 1 , 0 4 0 3 , 8 4 1 5 0 9 1 1 . 7 0 % 1 , 7 2 8 PW V e h i c l e M a i n t e n a n c e 6, 0 0 0 0 2 1 6 2 , 8 6 6 3 , 1 3 4 5 2 . 2 3 % 1 , 4 5 9 PW S o f t w a r e M a i n t e n a n c e 4 2 , 7 3 2 0 0 4 0 , 9 7 6 1 , 7 5 6 4 . 1 0 % 3 6 , 4 9 8 PW M i s c C o n t r i b u t i o n s 0 0 0 1 , 0 0 0 (1 , 0 0 0 ) 0.00% 6,032 PW E q u i p m e n t & S u p p l i e s 2 , 2 0 0 0 0 2 , 0 6 8 1 3 2 5 . 9 9 % 3 , 0 1 6 PW E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 2 0 , 4 6 6 2 2 0 1 4 , 3 2 3 1 9 , 2 2 2 1 , 4 6 4 7 . 0 7 % 1 , 4 8 5 PW S o f t w a r e A c q u i s i t i o n & L i c e n s e s ( u n d e r $ 2 5 , 0 0 0 ) 0 0 0 0 0 0 . 0 0 % 7 1 0 PW F u r n i t u r e & F u r n i s h i n g s 1 , 1 2 6 0 2 2 7 5 1 3 7 5 3 3 . 2 6 % 1 , 6 3 4 PW C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 2 2 , 5 5 0 1 , 5 5 0 2 1 , 8 2 1 2 1 , 8 2 1 2 , 2 7 9 9 . 4 5 % 8 5 3 PW P r o f e s s i o n a l S e r v i c e s 2 2 2 , 1 0 0 (9 9 , 1 0 0 ) 4, 0 0 0 4 1 , 0 0 0 8 2 , 0 0 0 6 6 . 6 6 % 4 6 , 7 5 9 PW P r o f e s s i o n a l S v c - P W W a s t e w a t e r 4 3 6 , 0 0 0 (1 0 2 , 0 0 0 ) 0 8 2 , 6 0 3 2 5 1 , 3 9 7 7 5 . 2 6 % 1 3 7 , 1 1 8 PW P r o f e s s i o n a l S v c - P W W a t e r 2 9 3 , 8 2 0 (9 9 , 2 7 9 ) 8, 3 8 6 9 0 , 8 8 8 1 0 3 , 6 5 3 5 3 . 2 8 % 1 4 4 , 7 1 5 PW P R O F E S S I O N A L S V C f o r Q L P E R e v i e w s 1 0 0 , 0 0 0 0 3 , 7 7 0 5 7 , 7 0 0 4 2 , 3 0 0 4 2 . 2 9 % 5 6 , 2 9 0 49 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 3 9 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual PW C o n t r a c t e d L a b o r 5, 0 0 0 0 3 2 3 3 2 3 4 , 6 7 7 9 3 . 5 4 % 0 PW L e g a l S e r v i c e s 15 , 0 0 0 0 5 0 0 1 1 , 6 8 5 3 , 3 1 5 2 2 . 1 0 % 2 7 , 4 7 8 PW P r e v e n t a t i v e H e a l t h E x p 0 0 0 4 6 (4 6 ) 0.00% 0 PW T e l e p h o n e / I n t e r n e t 0 0 2 6 3 2 6 3 (2 6 3 ) 0.00% 0 PW P o s t a g e & M a i l i n g s 1, 5 0 0 0 3 9 0 8 6 6 6 3 4 4 2 . 2 8 % 8 3 8 PW R a d i o s / C o m m u n i c a t i o n s 2 , 9 0 4 0 2 5 3 2 , 5 1 4 3 9 0 1 3 . 4 1 % 2 , 8 5 7 PW C e l l p h o n e E x p e n s e 12 , 6 6 0 8 4 0 1 , 3 4 7 1 0 , 7 9 4 2 , 7 0 6 2 0 . 0 4 % 1 0 , 5 6 1 PW B u s i n e s s M e a l s 1, 0 0 0 0 0 3 2 4 6 7 6 6 7 . 5 5 % 5 6 9 PW M i l e a g e & P a r k i n g R e i m b u r s e m e n t 1 8 0 0 2 4 4 6 8 (2 8 8 ) (159.72)% 201 PW E m p l o y e e S e m i n a r s / T r a i n i n g 8 3 , 4 1 6 8 0 0 1 4 1 4 6 , 0 1 4 3 8 , 2 0 2 4 5 . 3 6 % 4 5 , 8 2 1 PW T r a v e l - T r a n s p o r t a t i o n 1 4 , 2 8 7 4 0 0 4 3 7 5 , 7 5 4 8 , 9 3 3 6 0 . 8 2 % 5 , 6 4 8 PW T r a v e l - L o d g i n g 21 , 7 6 0 4 0 0 1 , 3 0 7 1 1 , 6 4 9 1 0 , 5 1 1 4 7 . 4 3 % 9 , 0 6 6 PW T r a v e l - P e r D i e m 8, 6 0 4 1 7 5 3 9 1 4 , 7 1 4 4 , 0 6 6 4 6 . 3 0 % 3 , 7 8 1 PW A d v e r t i s i n g / P r o m o t i o n a l 2 0 , 5 5 0 0 0 4 , 4 4 6 1 6 , 1 0 4 7 8 . 3 6 % 7 , 6 0 6 PW L e g a l N o t i c e s 45 0 0 0 1 7 2 2 7 8 6 1 . 8 6 % 0 PW P r i n t i n g / B i n d i n g 4, 3 2 5 6 0 5 3 0 1 , 3 4 9 3 , 0 3 6 6 9 . 2 4 % 7 1 1 PW I n s u r a n c e P r e m i u m / C l a i m s 4 , 7 7 2 0 0 1 5 0 4 , 6 2 2 9 6 . 8 5 % 0 PW D u e s , L i c e n s e s , P u b l i c a t i o n s 8 6 , 7 5 9 1 5 0 1 3 , 4 4 1 8 3 , 8 9 7 3 , 0 1 2 3 . 4 6 % 7 9 , 6 3 6 PW H o l i d a y E x p e n s e 67 5 1 5 0 6 8 7 3 0 . 4 8 % 6 6 0 PW P e n a l t i e s / S e t t l e m e n t s / F o r f e i t u r e s 0 6 0 , 0 0 0 1 2 5 6 3 , 0 8 0 (3 , 0 8 0 ) (5.13)% 1,980 PW E m p l o y e e L o n g e v i t y a w a r d s 0 0 0 58 (5 8 ) 0.00%0 PW T o t a l O P E R A T I N G C O S T S 1, 4 7 8 , 1 6 7 (2 3 5 , 7 0 9 ) 75 , 2 7 7 64 9 , 2 8 8 59 3 , 1 7 0 47.74%670,172 PW PW Ca p i t a l O u t l a y PW C a p i t a l O u t l a y - L a n d 0 0 3 , 0 0 0 3 , 0 0 0 (3 , 0 0 0 ) 0.00% 0 PW C a p i t a l - V e h i c l e s 28 , 0 0 0 0 0 2 3 , 0 0 4 4 , 9 9 6 1 7 . 8 4 % 2 7 , 2 0 6 PW C a p i t a l - S o f t w a r e 0 0 0 0 0 0 . 0 0 % 7 , 2 0 3 PW C a p i t a l - E q u i p m e n t 0 0 0 0 0 0.00%13,749 PW T o t a l C a p i t a l O u t l a y 28 , 0 0 0 0 3, 0 0 0 26 , 0 0 4 1, 9 9 6 7.13%48,158 PW PW DE P T E X P E N D I T U R E S 5, 5 3 9 , 5 7 2 (1 4 6 , 9 4 9 ) 36 0 , 3 3 4 3, 6 4 4 , 5 6 0 1, 7 4 8 , 0 6 3 32.41%3,496,444 PW PW Tr a n s f e r s PW P e r s o n n e l T r a n s f e r o f E x p e n s e - I N 1 1 7 , 3 6 7 0 9 , 0 2 9 9 1 , 1 5 4 2 6 , 2 1 3 2 2 . 3 3 % 7 1 , 3 2 0 PW O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T 1 7 , 6 1 0 (1 7 , 6 1 0 ) 0 0 0 0 . 0 0 % 0 PW O p e r a t i n g T r a n s f e r o f E x p e n s e - I N 9 5 , 9 4 3 17 , 6 1 0 8, 1 8 5 88 , 5 1 8 25 , 0 3 5 22.04%88,326 PW T o t a l T r a n s f e r s 23 0 , 9 2 0 0 17 , 2 1 4 17 9 , 6 7 1 51 , 2 4 9 22.19%159,646 PW PW TO T A L E X P E N D I T U R E S 5, 7 7 0 , 4 9 1 (1 4 6 , 9 4 9 ) 37 7 , 5 4 8 3, 8 2 4 , 2 3 1 1, 7 9 9 , 3 1 1 31.99%3,656,090 50 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 4 0 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual MU B S 3 3 0 0 - M e r i d i a n U t i l i t y B i l l i n g MU B S RE V E N U E S MU B S D e p t S v c F e e s 30 , 0 0 0 0 2 4 0 1 , 9 0 0 2 8 , 1 0 0 9 3 . 6 6 % 1 , 2 9 9 MU B S G a r b a g e - A d m i n F e e R e v e n u e 7 4 9 , 9 6 1 0 78 , 3 7 9 67 2 , 4 8 1 77 , 4 8 0 10.33%517,848 MU B S T o t a l R E V E N U E S 77 9 , 9 6 1 0 78 , 6 1 9 67 4 , 3 8 1 10 5 , 5 8 0 13.54%519,147 MU B S MU B S PE R S O N N E L C O S T S MU B S W a g e s 34 5 , 6 1 8 0 2 7 , 9 0 3 2 8 4 , 0 5 0 6 1 , 5 6 8 1 7 . 8 1 % 2 5 5 , 6 4 8 MU B S O v e r t i m e W a g e s 3, 2 7 1 0 0 6 3 , 2 6 5 9 9 . 8 1 % 3 8 9 MU B S F I C A ( 7 . 6 5 % ) 26 , 6 9 0 0 2 , 0 0 8 2 0 , 4 9 3 6 , 1 9 7 2 3 . 2 2 % 1 8 , 6 1 7 MU B S P E R S I 41 , 6 5 8 0 3 , 1 5 9 3 2 , 1 5 5 9 , 5 0 3 2 2 . 8 1 % 2 8 , 5 8 6 MU B S W o r k e r s ' C o m p 87 2 0 0 3 4 5 5 2 7 6 0 . 4 3 % 3 3 0 MU B S E m p l o y e e B e n e f i t F e e s 1 2 1 , 5 8 4 0 0 1 , 0 6 0 1 2 0 , 5 2 4 9 9 . 1 2 % 6 4 , 5 7 6 MU B S M e d i c a l I n s u r a n c e P r e m i u m s 0 0 6 , 5 0 7 6 2 , 2 8 5 (6 2 , 2 8 5 ) 0.00% 0 MU B S H S A / H R A V E B A C o n t r i b u t i o n s 0 0 0 1 , 5 0 0 (1 , 5 0 0 ) 0.00% 0 MU B S V i s i o n I n s P r e m i u m 0 0 8 0 7 8 2 (7 8 2 ) 0.00% 0 MU B S D e n t a l I n s P r e m i u m s 0 0 5 3 5 5 , 1 3 2 (5 , 1 3 2 ) 0.00% 0 MU B S L i f e I n s u r a n c e P r e m i u m s 0 0 8 9 8 0 3 (8 0 3 ) 0.00% 0 MU B S S h o r t T e r m D i s a b i l i t y P r e m i u m s 0 0 7 5 6 7 4 (6 7 4 ) 0.00% 0 MU B S L o n g T e r m D i s a b i l i t y P r e m i u m s 0 0 9 2 8 1 9 (8 1 9 ) 0.00% 0 MU B S E A P P r e m i u m s 0 0 32 28 4 (2 8 4 ) 0.00%0 MU B S T o t a l P E R S O N N E L C O S T S 53 9 , 6 9 3 0 40 , 4 7 9 41 0 , 3 8 8 12 9 , 3 0 5 23.96%368,147 MU B S MU B S OP E R A T I N G C O S T S MU B S O f f i c e E x p e n s e 6, 0 0 0 0 1 7 6 2 , 4 3 0 3 , 5 7 0 5 9 . 5 0 % 3 , 5 8 9 MU B S C o p i e r E x p e n s e 2, 4 0 0 0 1 2 7 3 , 2 6 5 (8 6 5 ) (36.05)% 3,673 MU B S E m p l o y e e R e c o g n i t i o n a n d C o f f e e 4 8 0 0 0 0 4 8 0 1 0 0 . 0 0 % 1 4 0 MU B S D a t a A c c e s s E x p e n s e 1, 8 0 0 0 0 0 1 , 8 0 0 1 0 0 . 0 0 % 0 MU B S S o f t w a r e M a i n t e n a n c e 3 0 , 5 9 0 0 0 3 4 , 5 8 8 (3 , 9 9 8 ) (13.06)% 30,598 MU B S M i s c C o n t r i b u t i o n s 13 , 0 0 0 0 6 0 0 6 , 6 9 9 6 , 3 0 1 4 8 . 4 6 % 6 , 3 9 2 MU B S E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 3 , 9 5 0 0 1 3 2 7 9 3 , 6 7 1 9 2 . 9 3 % 8 8 1 MU B S F u r n i t u r e & F u r n i s h i n g s 5 0 0 0 0 4 6 5 3 5 7 . 0 0 % 6 , 0 4 7 MU B S C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 2 , 6 0 0 0 2 , 4 4 5 2 , 4 4 5 1 5 5 5 . 9 7 % 0 MU B S C o n t r a c t e d L a b o r 0 0 0 0 0 0 . 0 0 % 8 4 3 MU B S L o c k b o x S e r v i c e s 22 , 6 0 0 0 0 1 3 , 8 4 2 8 , 7 5 8 3 8 . 7 5 % 1 6 , 7 9 6 MU B S I V R P h o n e S e r v i c e s 20 , 0 0 0 0 0 1 5 , 3 0 7 4 , 6 9 3 2 3 . 4 6 % 9 , 2 5 1 MU B S P o s t a g e & M a i l i n g s 2 6 0 , 0 0 0 0 9 , 5 1 5 1 9 8 , 4 2 4 6 1 , 5 7 6 2 3 . 6 8 % 2 0 5 , 0 2 0 MU B S B u s i n e s s M e a l s 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 MU B S E m p l o y e e S e m i n a r s / T r a i n i n g 4 , 9 5 8 0 0 2 2 5 4 , 7 3 3 9 5 . 4 6 % 0 MU B S T r a v e l - T r a n s p o r t a t i o n 1 , 1 2 5 0 0 6 4 9 4 7 6 4 2 . 2 9 % 0 MU B S T r a v e l - L o d g i n g 1, 1 2 5 0 0 1 , 2 0 2 (7 7 ) (6.81)% 0 MU B S T r a v e l - P e r D i e m 75 0 0 0 6 9 3 5 7 7 . 6 0 % 0 MU B S P r i n t i n g / B i n d i n g 13 , 0 0 0 0 0 4 , 4 8 5 8 , 5 1 5 6 5 . 4 9 % 8 , 7 3 5 MU B S I n s u r a n c e P r e m i u m / C l a i m s 1 8 0 0 0 0 1 8 0 1 0 0 . 0 0 % 0 MU B S D u e s , L i c e n s e s , P u b l i c a t i o n s 5 0 0 0 0 5 0 1 0 0 . 0 0 % 0 MU B S H o l i d a y E x p e n s e 12 0 0 0 9 3 2 7 2 2 . 3 2 % 1 1 7 MU B S B a n k & M e r c h a n t C h a r g e s 2 3 0 , 0 0 0 0 1 7 , 2 3 2 2 0 6 , 0 6 4 2 3 , 9 3 6 1 0 . 4 0 % 1 4 1 , 3 1 5 MU B S A / R W r i t e o f f s & L o s s 2 5 , 0 0 0 0 9, 8 7 0 21 , 2 1 6 3, 7 8 4 15.13%22,104 MU B S T o t a l O P E R A T I N G C O S T S 64 0 , 3 2 8 0 39 , 9 7 6 51 2 , 3 7 1 12 7 , 9 5 7 19.98%455,500 51 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 4 1 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual MU B S MU B S Ca p i t a l O u t l a y MU B S C a p i t a l - S o f t w a r e 14 , 7 2 8 (1 4 , 7 2 8 ) 0 0 0 0 . 0 0 % 3 1 , 3 5 0 MU B S C a p i t a l - E q u i p m e n t 7, 5 0 0 0 0 7, 1 7 8 32 2 4.29%0 MU B S T o t a l C a p i t a l O u t l a y 22 , 2 2 8 (1 4 , 7 2 8 ) 0 7, 1 7 8 32 2 4.29%31,350 MU B S MU B S DE P T E X P E N D I T U R E S 1, 2 0 2 , 2 4 9 (1 4 , 7 2 8 ) 80 , 4 5 5 92 9 , 9 3 7 25 7 , 5 8 4 21.69%854,997 MU B S MU B S TO T A L E X P E N D I T U R E S 1, 2 0 2 , 2 4 9 (1 4 , 7 2 8 ) 80 , 4 5 5 92 9 , 9 3 7 25 7 , 5 8 4 21.69%854,997 52 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 4 2 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Wa t e r 3 4 0 0 - W a t e r D e p a r t m e n t Wa t e r RE V E N U E S Wa t e r D e p t S v c F e e s 25 0 , 0 0 0 0 3 0 , 6 3 2 2 7 4 , 3 9 9 (2 4 , 3 9 9 ) (9.75)% 266,366 Wa t e r R e i m b u r s e m e n t R e v e n u e s 0 0 3 , 3 6 4 7 , 3 3 5 (7 , 3 3 5 ) 0.00% 1,465 Wa t e r R e s t i t u t i o n 0 0 1 4 5 1 4 5 (1 4 5 ) 0.00% 0 Wa t e r R e c y c l e d R e v e n u e 0 0 0 2 , 2 9 5 (2 , 2 9 5 ) 0.00% 5,315 Wa t e r R e n t a l I n c o m e 20 , 0 0 0 0 1 1 , 1 6 2 7 9 , 2 3 0 (5 9 , 2 3 0 ) (296.15)% 68,202 Wa t e r W a t e r / S e w e r S a l e s R e v e n u e 8 , 8 5 2 , 8 0 4 0 9 5 6 , 7 2 8 6 , 6 9 9 , 9 9 9 2 , 1 5 2 , 8 0 5 2 4 . 3 1 % 6 , 4 4 4 , 2 1 3 Wa t e r M e t e r / E q u i p S a l e s R e v e n u e s 3 0 0 , 0 0 0 0 9 6 , 3 2 3 5 7 3 , 7 8 6 (2 7 3 , 7 8 6 ) (91.26)% 474,359 Wa t e r M i s c e l l a n e o u s R e v e n u e s 0 0 0 0 0 0 . 0 0 % 3 , 2 5 5 Wa t e r S a l e o f A s s e t s - G a i n ( L o s s ) 0 0 0 0 0 0.00%6,093 Wa t e r T o t a l R E V E N U E S 9, 4 2 2 , 8 0 4 0 1, 0 9 8 , 3 5 3 7, 6 3 7 , 1 8 9 1, 7 8 5 , 6 1 5 18.95%7,269,268 Wa t e r Wa t e r PE R S O N N E L C O S T S Wa t e r W a g e s 1, 3 1 5 , 2 7 6 8 3 , 7 4 3 9 5 , 8 0 6 1 , 0 4 8 , 4 0 1 3 5 0 , 6 1 8 2 5 . 0 6 % 9 7 5 , 5 9 5 Wa t e r O v e r t i m e W a g e s 34 , 5 8 6 5 0 0 2 , 6 4 0 3 1 , 0 7 0 4 , 0 1 6 1 1 . 4 4 % 2 5 , 9 5 1 Wa t e r F I C A ( 7 . 6 5 % ) 10 3 , 2 6 7 6 , 4 4 4 7 , 1 5 6 7 8 , 2 7 9 3 1 , 4 3 2 2 8 . 6 5 % 7 1 , 5 6 3 Wa t e r P E R S I 16 1 , 1 7 2 9 , 9 0 4 1 1 , 1 4 4 1 2 0 , 4 2 6 5 0 , 6 5 0 2 9 . 6 0 % 1 1 3 , 1 7 8 Wa t e r W o r k e r s ' C o m p 42 , 8 9 1 1 , 9 7 9 0 1 6 , 8 5 6 2 8 , 0 1 5 6 2 . 4 3 % 1 2 , 4 6 5 Wa t e r E m p l o y e e B e n e f i t F e e s 4 1 0 , 3 4 6 2 1 , 9 4 2 0 3 , 7 8 4 4 2 8 , 5 0 4 9 9 . 1 2 % 3 1 3 , 3 9 0 Wa t e r U n e m p l o y m e n t 0 0 0 1 9 1 (1 9 1 ) 0.00% 0 Wa t e r M e d i c a l I n s u r a n c e P r e m i u m s 0 0 2 6 , 9 0 2 2 8 2 , 6 8 4 (2 8 2 , 6 8 4 ) 0.00% 0 Wa t e r V i s i o n I n s P r e m i u m 0 0 3 3 7 3 , 5 0 6 (3 , 5 0 6 ) 0.00% 0 Wa t e r D e n t a l I n s P r e m i u m s 0 0 2 , 1 5 7 2 2 , 6 4 3 (2 2 , 6 4 3 ) 0.00% 0 Wa t e r L i f e I n s u r a n c e P r e m i u m s 0 0 2 9 1 2 , 6 1 9 (2 , 6 1 9 ) 0.00% 0 Wa t e r S h o r t T e r m D i s a b i l i t y P r e m i u m s 0 0 2 6 7 2 , 4 3 3 (2 , 4 3 3 ) 0.00% 0 Wa t e r L o n g T e r m D i s a b i l i t y P r e m i u m s 0 0 3 2 8 2 , 9 8 6 (2 , 9 8 6 ) 0.00% 0 Wa t e r E A P P r e m i u m s 0 0 95 92 3 (9 2 3 ) 0.00%0 Wa t e r T o t a l P E R S O N N E L C O S T S 2, 0 6 7 , 5 3 8 12 4 , 5 1 2 14 7 , 1 2 2 1, 6 1 6 , 8 0 0 57 5 , 2 5 1 26.24%1,512,143 Wa t e r Wa t e r OP E R A T I N G C O S T S Wa t e r O f f i c e E x p e n s e 8, 0 0 0 0 4 8 7 4 , 9 6 5 3 , 0 3 5 3 7 . 9 3 % 4 , 3 8 4 Wa t e r C o p i e r E x p e n s e 3, 5 1 4 0 2 6 3 2 , 0 6 5 1 , 4 4 9 4 1 . 2 4 % 4 , 4 8 9 Wa t e r E m p l o y e e R e c o g n i t i o n a n d C o f f e e 1 , 6 2 0 1 2 0 1 3 7 9 9 0 7 5 0 4 3 . 0 7 % 8 3 3 Wa t e r C h e m i c a l s 11 0 , 0 0 0 0 3 , 0 4 2 1 0 6 , 7 4 7 3 , 2 5 4 2 . 9 5 % 8 7 , 1 1 2 Wa t e r J a n i t o r i a l 8, 7 0 0 0 0 3 , 2 8 6 5 , 4 1 4 6 2 . 2 2 % 3 , 6 2 5 Wa t e r S a f e t y E x p e n s e 13 , 2 7 4 8 5 0 2 , 2 7 0 1 4 , 6 8 1 (5 5 7 ) (3.94)% 8,288 Wa t e r S h o p S u p p l i e s 7, 0 0 0 0 3 0 3 , 1 3 5 3 , 8 6 5 5 5 . 2 2 % 3 , 6 1 1 Wa t e r F u e l s - G a s 48 , 6 0 0 0 3 , 9 6 7 3 3 , 9 3 9 1 4 , 6 6 1 3 0 . 1 6 % 3 3 , 3 0 1 Wa t e r F u e l s - D i e s e l / P r o p a n e 3 , 3 0 0 0 0 1 , 9 8 6 1 , 3 1 4 3 9 . 8 2 % 2 , 9 7 2 Wa t e r C l o t h i n g E x p e n s e 5, 4 0 0 6 0 0 1 4 7 4 , 3 1 3 1 , 6 8 7 2 8 . 1 1 % 5 , 0 3 5 Wa t e r M e d i c a l S u p p l i e s 30 0 0 0 0 3 0 0 1 0 0 . 0 0 % 3 1 4 Wa t e r W a t e r M e t e r s 81 2 , 8 3 9 4 6 4 , 1 4 7 2 2 9 , 3 8 6 1 , 0 0 3 , 8 4 8 2 7 3 , 1 3 8 2 1 . 3 8 % 5 7 8 , 3 0 1 Wa t e r C o m m u n i t y E v e n t s E x p e n s e s 0 0 0 6 0 (6 0 ) 0.00% 0 Wa t e r B u i l d i n g M a i n t e n a n c e 2 7 , 7 0 4 0 3 , 7 6 4 2 0 , 7 7 2 6 , 9 3 2 2 5 . 0 2 % 1 9 , 4 2 6 Wa t e r V e h i c l e R e p a i r 13 , 2 7 5 0 8 3 4 5 , 1 8 6 8 , 0 8 9 6 0 . 9 3 % 9 , 5 9 4 Wa t e r V e h i c l e M a i n t e n a n c e 1 3 , 7 7 5 0 1 , 1 6 7 8 , 9 2 6 4 , 8 4 9 3 5 . 2 0 % 9 , 4 6 6 Wa t e r E q u i p m e n t M a i n t e n a n c e & R e p a i r 8 , 3 0 0 0 6 6 6 , 3 5 9 1 , 9 4 1 2 3 . 3 8 % 1 , 4 0 2 Wa t e r R o l l i n g S t o c k R e p a i r 2 , 5 0 0 0 0 0 2 , 5 0 0 1 0 0 . 0 0 % 1 6 53 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 4 3 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Wa t e r R o l l i n g S t o c k M a i n t e n a n c e 2 , 5 0 0 0 0 3 5 3 2 , 1 4 7 8 5 . 8 7 % 1 , 8 1 3 Wa t e r G r o u n d s M a i n t e n a n c e 3, 7 0 0 0 0 1 , 7 4 0 1 , 9 6 0 5 2 . 9 7 % 3 , 7 3 0 Wa t e r L i n e W a t / S e w M a i n t e n a n c e 2 2 , 4 6 8 0 3 , 7 6 8 1 5 , 5 9 2 6 , 8 7 6 3 0 . 6 0 % 2 0 , 5 7 9 Wa t e r L i n e W a t / S e w R e p a i r 1 8 3 , 5 0 0 0 7 5 , 6 3 9 1 4 4 , 7 3 4 3 8 , 7 6 6 2 1 . 1 2 % 7 6 , 5 8 3 Wa t e r S o f t w a r e M a i n t e n a n c e 5 3 , 4 9 7 0 0 3 0 , 0 5 7 2 3 , 4 3 9 4 3 . 8 1 % 5 3 , 4 2 6 Wa t e r A l a r m S e r v i c e / S p r i n k l e r S y s t e m 5 , 3 6 4 0 0 3 , 3 3 8 2 , 0 2 6 3 7 . 7 7 % 2 , 0 8 4 Wa t e r F l a g / B a n n e r E x p e n s e 10 0 0 0 1 1 5 (1 5 ) (15.04)% 407 Wa t e r E q u i p m e n t & S u p p l i e s 8 1 , 0 0 0 2 1 , 0 0 0 2 0 , 4 0 7 8 5 , 0 8 9 1 6 , 9 1 1 1 6 . 5 7 % 7 1 , 2 0 0 Wa t e r W e l l M a i n t e n a n c e & R e p a i r 3 5 8 , 4 9 0 8 2 , 9 8 9 5 , 3 7 8 3 7 1 , 9 5 1 6 9 , 5 2 7 1 5 . 7 4 % 1 6 7 , 5 5 9 Wa t e r E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 5 , 0 0 0 0 0 6 1 3 4 , 3 8 7 8 7 . 7 3 % 1 , 1 2 3 Wa t e r S o f t w a r e A c q u i s i t i o n & L i c e n s e s ( u n d e r $ 2 5 , 0 0 0 ) 0 0 0 1 0 5 (1 0 5 ) 0.00% 5,250 Wa t e r F u r n i t u r e & F u r n i s h i n g s 1 , 3 0 0 1 , 8 0 0 4 4 2 1 , 6 1 7 1 , 4 8 3 4 7 . 8 4 % 8 5 6 Wa t e r C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 8 , 2 0 0 4 , 3 1 0 6 , 6 1 9 6 , 6 1 9 5 , 8 9 1 4 7 . 0 9 % 2 6 3 Wa t e r P r o f e s s i o n a l S e r v i c e s 2 1 7 , 0 0 0 (8 , 6 8 0 ) 0 4 3 , 8 8 1 1 6 4 , 4 3 9 7 8 . 9 3 % 8 , 2 6 6 Wa t e r P r e v e n t a t i v e H e a l t h E x p 0 0 0 2 4 4 (2 4 4 ) 0.00% 171 Wa t e r W a t e r T e s t i n g 19 4 , 5 6 7 0 3 2 , 7 8 7 1 4 0 , 1 8 3 5 4 , 3 8 4 2 7 . 9 5 % 9 3 , 0 0 8 Wa t e r D E Q W a t e r A s s e s s m e n t 1 0 7 , 9 8 8 0 0 1 0 5 , 5 2 2 2 , 4 6 6 2 . 2 8 % 1 0 1 , 2 1 4 Wa t e r C o n t r a c t e d S e r v i c e s 2 1 , 4 0 0 0 0 1 5 , 2 0 9 6 , 1 9 1 2 8 . 9 3 % 1 6 , 3 9 0 Wa t e r W e l l A s s e s s m e n t 50 , 0 0 0 (5 0 , 0 0 0 ) 0 0 0 0 . 0 0 % 1 0 , 7 2 1 Wa t e r T e l e p h o n e / I n t e r n e t 3, 7 4 4 0 6 1 5 3 , 7 3 6 8 0 . 2 1 % 3 , 4 3 6 Wa t e r P o s t a g e & M a i l i n g s 14 , 5 6 3 0 1 , 0 8 0 8 , 6 3 1 5 , 9 3 2 4 0 . 7 3 % 1 2 , 4 4 5 Wa t e r R a d i o s / C o m m u n i c a t i o n s 1 7 , 0 0 0 0 1 , 4 9 4 1 4 , 5 4 3 2 , 4 5 7 1 4 . 4 5 % 1 2 , 1 5 9 Wa t e r C e l l p h o n e E x p e n s e 15 , 7 0 0 1 , 4 6 0 1 , 2 3 6 1 1 , 1 4 9 6 , 0 1 1 3 5 . 0 2 % 1 0 , 7 4 6 Wa t e r B u s i n e s s M e a l s 30 0 0 1 2 1 5 4 1 4 6 4 8 . 7 8 % 1 9 4 Wa t e r M i l e a g e & P a r k i n g R e i m b u r s e m e n t 1 0 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 Wa t e r E m p l o y e e S e m i n a r s / T r a i n i n g 1 7 , 5 4 2 2 , 5 0 0 2 , 6 2 4 1 0 , 8 8 9 9 , 1 5 3 4 5 . 6 6 % 9 , 7 1 9 Wa t e r T r a v e l - T r a n s p o r t a t i o n 5 , 7 2 0 0 0 1 , 6 5 8 4 , 0 6 2 7 1 . 0 0 % 1 , 7 5 6 Wa t e r T r a v e l - L o d g i n g 5, 7 9 0 0 0 4 , 2 4 6 1 , 5 4 4 2 6 . 6 6 % 3 , 9 3 5 Wa t e r T r a v e l - P e r D i e m 3, 3 8 0 0 0 1 , 5 9 7 1 , 7 8 3 5 2 . 7 5 % 1 , 6 4 9 Wa t e r A d v e r t i s i n g / P r o m o t i o n a l 9 , 5 5 5 0 0 1 3 , 1 3 0 (3 , 5 7 5 ) (37.41)% 12,413 Wa t e r P r i n t i n g / B i n d i n g 8, 7 9 1 6 0 9 3 1 , 2 4 2 7 , 6 0 9 8 5 . 9 7 % 7 , 7 2 1 Wa t e r I n s u r a n c e P r e m i u m / C l a i m s 3 9 , 5 3 3 0 0 3 5 , 1 3 3 4 , 4 0 0 1 1 . 1 2 % 3 3 , 7 7 4 Wa t e r E l e c t r i c i t y - I d a h o P o w e r 4 3 1 , 2 2 8 0 4 4 , 8 2 3 3 1 8 , 7 4 0 1 1 2 , 4 8 8 2 6 . 0 8 % 3 1 8 , 5 4 6 Wa t e r I n t e r m o u n t a i n G a s 10 , 0 0 0 0 1 5 6 7 , 5 6 4 2 , 4 3 6 2 4 . 3 5 % 6 , 6 6 9 Wa t e r S a n i t a r y S e r v i c e s 1, 5 0 0 0 0 0 1 , 5 0 0 1 0 0 . 0 0 % 0 Wa t e r E q u i p m e n t R e n t a l & L e a s e 5 , 0 0 0 0 4 8 4 1 , 1 1 6 3 , 8 8 4 7 7 . 6 8 % 6 , 4 1 4 Wa t e r D u e s , L i c e n s e s , P u b l i c a t i o n s 1 0 , 0 9 3 4 3 4 8 6 5 5 , 6 2 2 4 , 9 0 5 4 6 . 5 9 % 6 , 9 7 3 Wa t e r I r r i g a t i o n T a x e s 4, 5 0 0 0 0 3 , 6 4 0 8 6 0 1 9 . 1 0 % 3 , 5 6 1 Wa t e r H o l i d a y E x p e n s e 40 5 3 0 0 4 0 5 3 0 6 . 8 9 % 3 9 0 Wa t e r F i x e d A s s e t D i s p o s a l C o s t s 0 3 0 , 0 0 0 0 5 , 9 6 9 2 4 , 0 3 1 8 0 . 1 0 % 0 Wa t e r E m p l o y e e L o n g e v i t y a w a r d s 0 0 0 19 1 (1 9 1 ) 0.00%0 Wa t e r T o t a l O P E R A T I N G C O S T S 3, 0 0 8 , 6 1 9 55 1 , 6 2 0 44 4 , 0 8 3 2, 6 3 7 , 5 7 7 92 2 , 6 6 1 25.92%1,859,309 Wa t e r Ca p i t a l O u t l a y Wa t e r C a p i t a l - V e h i c l e s 40 , 0 0 0 0 0 3 9 , 9 8 9 1 1 0 . 0 2 % 1 9 7 , 5 6 4 Wa t e r C a p i t a l - E l e c t r o n i c s 2 8 , 4 8 8 (2 8 , 4 8 8 ) 0 0 0 0 . 0 0 % 1 3 , 8 4 7 Wa t e r C a p i t a l - S o f t w a r e 93 , 5 7 0 (9 3 , 5 7 0 ) 0 0 0 0 . 0 0 % 0 Wa t e r C a p i t a l - C o m p u t e r s & P r i n t e r s 1 0 , 0 0 0 0 0 0 1 0 , 0 0 0 1 0 0 . 0 0 % 0 Wa t e r C a p i t a l - E q u i p m e n t 1 6 0 , 0 0 0 (8 0 , 0 0 0 ) 0 0 80 , 0 0 0 100.00%0 Wa t e r T o t a l C a p i t a l O u t l a y 33 2 , 0 5 8 (2 0 2 , 0 5 8 ) 0 39 , 9 8 9 90 , 0 1 1 69.24%211,411 54 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 4 4 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Wa t e r Wa t e r DE P T E X P E N D I T U R E S 5, 4 0 8 , 2 1 5 47 4 , 0 7 4 59 1 , 2 0 5 4, 2 9 4 , 3 6 6 1, 5 8 7 , 9 2 3 26.99%3,582,862 Wa t e r Wa t e r Tr a n s f e r s Wa t e r P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T 3 8 , 0 8 7 (3 8 , 0 8 7 ) 0 0 0 0 . 0 0 % 0 Wa t e r P e r s o n n e l T r a n s f e r o f E x p e n s e - I N 9 5 9 , 4 0 5 3 8 , 0 8 7 7 8 , 1 3 0 7 8 2 , 7 2 4 2 1 4 , 7 6 8 2 1 . 5 3 % 7 9 7 , 5 2 5 Wa t e r O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T 1 0 5 , 6 1 3 (1 0 5 , 6 1 3 ) 0 0 0 0 . 0 0 % 0 Wa t e r O p e r a t i n g T r a n s f e r o f E x p e n s e - I N 1 8 0 , 8 3 2 10 5 , 6 1 3 16 , 5 6 9 24 2 , 3 4 4 44 , 1 0 1 15.39%254,694 Wa t e r T o t a l T r a n s f e r s 1, 2 8 3 , 9 3 7 0 94 , 6 9 9 1, 0 2 5 , 0 6 9 25 8 , 8 6 8 20.16%1,052,219 Wa t e r Wa t e r TO T A L E X P E N D I T U R E S 6, 6 9 2 , 1 5 2 47 4 , 0 7 4 68 5 , 9 0 4 5, 3 1 9 , 4 3 5 1, 8 4 6 , 7 9 1 25.77%4,635,082 55 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 4 5 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Wa t e r 3 4 9 0 - W a t e r C o n s t r u c t i o n Wa t e r RE V E N U E S Wa t e r R e i m b u r s e m e n t R e v e n u e s 0 0 0 0 0 0 . 0 0 % 6 , 6 3 2 Wa t e r A s s e s s m e n t s - R e s i d e n t i a l R e v e n u e 2 , 4 1 6 , 6 2 9 0 4 7 3 , 5 2 0 3 , 3 2 6 , 4 7 8 (9 0 9 , 8 4 9 ) (37.64)% 2,847,039 Wa t e r C a s h D o n a t i o n f o r C a p i t a l O u t l a y 0 0 0 0 0 0 . 0 0 % 2 , 4 1 0 Wa t e r A s s e s s m e n t s - C o m m e r c i a l R e v e n u e 5 1 0 , 4 8 5 0 1 0 8 , 6 8 1 4 1 4 , 0 0 7 9 6 , 4 7 8 1 8 . 8 9 % 4 3 9 , 7 7 8 Wa t e r A s s e s s m e n t s - M u l t i f a m i l y R e v e n u e 4 2 6 , 4 6 4 0 1 8 1 , 5 1 6 1 , 3 2 0 , 5 5 5 (8 9 4 , 0 9 1 ) (209.65)% 1,443,520 Wa t e r I n t e r e s t E a r n i n g s 10 0 , 0 0 0 0 27 , 3 6 4 27 8 , 8 7 1 (1 7 8 , 8 7 1 ) (178.87)%213,083 Wa t e r T o t a l R E V E N U E S 3, 4 5 3 , 5 7 8 0 79 1 , 0 8 1 5, 3 3 9 , 9 1 1 (1 , 8 8 6 , 3 3 2 ) (54.62)%4,952,463 Wa t e r Wa t e r OP E R A T I N G C O S T S Wa t e r I n v e s t m e n t S e r v i c e s 1 8 , 0 0 0 0 58 1 8, 0 3 3 9, 9 6 7 55.36%8,367 Wa t e r T o t a l O P E R A T I N G C O S T S 18 , 0 0 0 0 58 1 8, 0 3 3 9, 9 6 7 55.37%8,367 Wa t e r Wa t e r Ca p i t a l O u t l a y Wa t e r C a p i t a l - E l e c t r o n i c s 3 6 4 , 2 7 8 (2 1 6 , 2 3 5 ) 80 , 2 5 4 1 0 8 , 7 7 5 3 9 , 2 6 8 2 6 . 5 2 % 1 2 2 , 9 7 5 Wa t e r S e r v i c e L i n e / M a i n R e p l a c e m e n t 1 , 5 2 9 , 4 3 4 (3 7 6 , 2 4 0 ) 54 , 0 7 9 7 3 4 , 4 1 7 4 1 8 , 7 7 7 3 6 . 3 1 % 9 1 0 , 1 7 2 Wa t e r W E L L 1 5 25 3 , 7 7 6 (2 , 5 9 4 ) 5, 3 8 5 1 4 , 5 6 7 2 3 6 , 6 1 5 9 4 . 2 0 % 4 9 , 0 8 5 Wa t e r W E L L 2 0 b C o n s t r u c t i o n 0 2 0 8 , 1 9 0 5 , 4 5 0 1 3 7 , 4 8 6 7 0 , 7 0 4 3 3 . 9 6 % 0 Wa t e r W E L L 2 9 c o n s t r u c t i o n 0 0 0 0 0 0 . 0 0 % 5 7 7 , 0 8 8 Wa t e r W E L L 2 2 C o n s t r u c t i o n 1 , 3 4 1 , 6 1 6 (7 9 3 , 2 8 1 ) ( 2 3 , 4 1 2 ) 43 5 , 2 8 3 1 1 3 , 0 5 1 2 0 . 6 1 % 3 5 4 , 4 1 5 Wa t e r W E L L 3 0 0 0 0 0 0 0 . 0 0 % 3 8 8 , 2 3 0 Wa t e r W A T E R L I N E E X T E N S I O N S 2 , 2 0 0 , 0 0 0 (1 2 4 , 0 3 6 ) 17 8 , 8 9 5 3 1 3 , 9 1 1 1 , 7 6 2 , 0 5 3 8 4 . 8 7 % 1 , 5 3 0 , 3 1 5 Wa t e r W e l l 2 8 c o n s t r u c t i o n 1 , 5 9 1 , 9 7 8 1 8 8 , 0 7 5 4 1 8 , 2 5 6 9 3 7 , 3 9 2 8 4 2 , 6 6 1 4 7 . 3 3 % 1 0 8 , 0 2 2 Wa t e r W e l l 3 2 c a p i t a l 80 5 , 5 6 3 (2 8 9 , 6 9 7 ) 0 4 7 2 , 9 1 2 4 2 , 9 5 4 8 . 3 2 % 1 9 9 , 0 3 7 Wa t e r W E L L 3 3 84 5 , 4 7 3 (3 5 0 , 0 2 8 ) 16 , 4 5 8 67 , 3 0 0 42 8 , 1 4 5 86.41%6,617 Wa t e r T o t a l C a p i t a l O u t l a y 8, 9 3 2 , 1 1 8 (1 , 7 5 5 , 8 4 6 ) 73 5 , 3 6 5 3, 2 2 2 , 0 4 4 3, 9 5 4 , 2 2 8 55.10%4,245,955 Wa t e r Wa t e r DE P T E X P E N D I T U R E S 8, 9 5 0 , 1 1 8 (1 , 7 5 5 , 8 4 6 ) 73 5 , 9 4 6 3, 2 3 0 , 0 7 7 3, 9 6 4 , 1 9 5 55.10%4,254,322 Wa t e r Wa t e r TO T A L E X P E N D I T U R E S 8, 9 5 0 , 1 1 8 (1 , 7 5 5 , 8 4 6 ) 73 5 , 9 4 6 3, 2 3 0 , 0 7 7 3, 9 6 4 , 1 9 5 55.10%4,254,322 56 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 4 6 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual WR R F 3 5 0 0 - W a s t e W a t e r F a c i l i t y WR R F RE V E N U E S WR R F R e v i e w F e e s 0 0 1 , 7 2 5 1 5 , 9 7 5 (1 5 , 9 7 5 ) 0.00% 16,575 WR R F R e i m b u r s e m e n t R e v e n u e s 0 0 0 0 0 0 . 0 0 % 5 , 5 5 0 WR R F R e c y c l e d R e v e n u e 0 0 0 1 2 7 (1 2 7 ) 0.00% 422 WR R F W a t e r / S e w e r S a l e s R e v e n u e 1 5 , 9 4 5 , 3 9 6 0 1 , 3 4 6 , 1 9 3 1 3 , 1 7 4 , 2 1 0 2 , 7 7 1 , 1 8 6 1 7 . 3 7 % 1 2 , 6 5 1 , 9 0 1 WR R F M i s c e l l a n e o u s R e v e n u e s 0 0 0 7 , 1 1 0 (7 , 1 1 0 ) 0.00% 0 WR R F S a l e o f A s s e t s - G a i n ( L o s s ) 0 0 0 55 7 (5 5 7 ) 0.00%0 WR R F T o t a l R E V E N U E S 15 , 9 4 5 , 3 9 6 0 1, 3 4 7 , 9 1 8 13 , 1 9 7 , 9 7 8 2, 7 4 7 , 4 1 8 17.23%12,674,448 WR R F WR R F PE R S O N N E L C O S T S WR R F W a g e s 2, 0 2 3 , 0 3 9 (5 8 , 7 8 7 ) 15 0 , 1 3 6 1 , 5 2 4 , 1 7 7 4 4 0 , 0 7 5 2 2 . 4 0 % 1 , 4 1 3 , 8 5 9 WR R F O v e r t i m e W a g e s 49 , 8 5 5 (5 0 0 ) 4, 6 3 9 3 9 , 7 3 1 9 , 6 2 4 1 9 . 5 0 % 3 6 , 5 3 0 WR R F F I C A ( 7 . 6 5 % ) 15 8 , 5 7 7 (4 , 5 3 5 ) 11 , 4 2 4 1 1 4 , 5 7 5 3 9 , 4 6 7 2 5 . 6 2 % 1 0 5 , 1 7 7 WR R F P E R S I 24 6 , 6 2 1 (7 , 0 7 9 ) 17 , 4 1 5 1 7 6 , 1 1 6 6 3 , 4 2 6 2 6 . 4 7 % 1 6 2 , 8 7 6 WR R F W o r k e r s ' C o m p 50 , 9 7 8 (1 , 3 9 3 ) 0 1 8 , 0 5 2 3 1 , 5 3 3 6 3 . 5 9 % 1 7 , 8 0 8 WR R F E m p l o y e e B e n e f i t F e e s 6 2 3 , 1 1 8 (1 5 , 1 9 8 ) 0 5 , 0 9 1 6 0 2 , 8 2 9 9 9 . 1 6 % 4 0 9 , 5 5 0 WR R F U n e m p l o y m e n t 0 0 0 0 0 0 . 0 0 % 1 , 1 4 3 WR R F M e d i c a l I n s u r a n c e P r e m i u m s 0 0 3 5 , 4 0 6 3 5 1 , 2 2 4 (3 5 1 , 2 2 4 ) 0.00% 0 WR R F H S A / H R A V E B A C o n t r i b u t i o n s 0 0 0 1 3 , 3 3 3 (1 3 , 3 3 3 ) 0.00% 0 WR R F V i s i o n I n s P r e m i u m 0 0 4 4 5 4 , 3 7 3 (4 , 3 7 3 ) 0.00% 0 WR R F D e n t a l I n s P r e m i u m s 0 0 2 , 9 7 3 2 9 , 1 4 4 (2 9 , 1 4 4 ) 0.00% 0 WR R F L i f e I n s u r a n c e P r e m i u m s 0 0 4 1 5 3 , 7 3 2 (3 , 7 3 2 ) 0.00% 0 WR R F S h o r t T e r m D i s a b i l i t y P r e m i u m s 0 0 3 9 8 3 , 5 6 2 (3 , 5 6 2 ) 0.00% 0 WR R F L o n g T e r m D i s a b i l i t y P r e m i u m s 0 0 4 8 4 4 , 3 2 9 (4 , 3 2 9 ) 0.00% 0 WR R F E A P P r e m i u m s 0 0 15 0 1, 3 2 5 (1 , 3 2 5 ) 0.00%0 WR R F T o t a l P E R S O N N E L C O S T S 3, 1 5 2 , 1 8 8 (8 7 , 4 9 2 ) 22 3 , 8 8 5 2, 2 8 8 , 7 6 5 77 5 , 9 3 1 25.32%2,146,943 WR R F OP E R A T I N G C O S T S WR R F O f f i c e E x p e n s e 6, 6 5 0 0 2 6 5 2 , 5 7 8 4 , 0 7 2 6 1 . 2 3 % 4 , 3 9 9 WR R F C o p i e r E x p e n s e 4, 9 6 6 0 2 7 8 3 , 2 1 7 1 , 7 4 9 3 5 . 2 1 % 9 , 4 5 7 WR R F E m p l o y e e R e c o g n i t i o n a n d C o f f e e 2 , 4 6 0 (6 0 ) 21 3 1 , 5 0 5 8 9 5 3 7 . 2 7 % 1 , 1 1 5 WR R F C h e m i c a l s 45 0 , 0 0 0 0 2 9 , 0 4 6 3 7 0 , 0 8 3 7 9 , 9 1 7 1 7 . 7 5 % 2 3 8 , 1 3 1 WR R F J a n i t o r i a l 22 , 3 0 0 0 0 1 6 , 9 6 2 5 , 3 3 8 2 3 . 9 3 % 1 9 , 5 5 7 WR R F S a f e t y E x p e n s e 32 , 4 5 0 (6 5 0 ) 2, 4 0 0 2 8 , 9 2 4 2 , 8 7 6 9 . 0 4 % 1 6 , 9 1 9 WR R F S h o p S u p p l i e s 69 , 0 0 0 0 6 , 1 9 4 4 0 , 0 8 8 2 8 , 9 1 2 4 1 . 9 0 % 4 8 , 8 0 3 WR R F F u e l s - G a s 17 , 8 0 0 0 1 , 3 3 5 1 6 , 7 9 4 1 , 0 0 6 5 . 6 5 % 1 6 , 9 4 3 WR R F F u e l s - D i e s e l / P r o p a n e 9 , 0 0 0 0 6 1 3 , 7 9 8 5 , 2 0 2 5 7 . 7 9 % 3 , 4 9 5 WR R F C l o t h i n g E x p e n s e 6, 6 0 0 (3 0 0 ) 75 3 , 0 1 7 3 , 2 8 3 5 2 . 1 0 % 4 , 6 9 7 WR R F M e d i c a l S u p p l i e s 85 0 0 7 0 1 1 3 7 3 7 8 6 . 7 3 % 2 8 4 WR R F C o m m u n i t y E v e n t s E x p e n s e s 1 , 5 0 0 0 0 1 , 1 6 8 3 3 2 2 2 . 1 1 % 5 6 8 WR R F B u i l d i n g M a i n t e n a n c e 6 2 , 0 0 0 0 8 , 5 0 4 4 4 , 1 8 1 1 7 , 8 1 9 2 8 . 7 4 % 5 4 , 4 8 7 WR R F P l a n t M a i n t e n a n c e 54 0 , 0 0 0 0 1 2 4 , 2 7 1 4 1 3 , 1 9 4 1 2 6 , 8 0 6 2 3 . 4 8 % 2 6 1 , 9 3 0 WR R F P l a n t R e p a i r s 15 5 , 0 0 0 0 2 , 2 1 1 5 9 , 2 6 8 9 5 , 7 3 2 6 1 . 7 6 % 1 1 8 , 3 8 5 WR R F P a r k i n g / A s p h a l t M a i n t e n a n c e 6 , 0 0 0 0 5 0 1 6 , 4 0 1 (4 0 1 ) (6.67)% 2,645 WR R F V e h i c l e R e p a i r 29 , 6 0 0 0 7 4 0 6 , 0 8 8 2 3 , 5 1 2 7 9 . 4 3 % 3 0 , 9 0 7 WR R F V e h i c l e M a i n t e n a n c e 2 4 , 4 0 0 0 6 1 8 8 , 7 1 8 1 5 , 6 8 2 6 4 . 2 6 % 1 0 , 8 8 8 WR R F E q u i p m e n t M a i n t e n a n c e & R e p a i r 6 5 , 0 0 0 0 2 , 4 4 2 5 6 , 4 0 2 8 , 5 9 8 1 3 . 2 2 % 6 4 , 0 2 4 WR R F R o l l i n g S t o c k R e p a i r 1 0 , 0 0 0 0 0 1 0 , 7 7 8 (7 7 8 ) (7.78)% 983 WR R F R o l l i n g S t o c k M a i n t e n a n c e 8 , 5 0 0 0 9 2 3 4 , 0 5 4 4 , 4 4 6 5 2 . 3 0 % 5 , 8 6 2 57 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 4 7 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual WR R F G r o u n d s M a i n t e n a n c e 1 5 , 0 0 0 0 1 , 0 0 0 3 , 0 7 8 1 1 , 9 2 2 7 9 . 4 7 % 3 , 3 0 2 WR R F L i f t S t a t i o n M a i n t 45 , 0 0 0 0 4 , 3 2 6 2 7 , 4 2 5 1 7 , 5 7 5 3 9 . 0 5 % 3 4 , 2 4 1 WR R F L i f t S t a t i o n R e p a i r 3 5 , 0 0 0 0 0 4 0 , 7 9 6 (5 , 7 9 6 ) (16.56)% 31,716 WR R F L i n e W a t / S e w M a i n t e n a n c e 2 7 , 3 2 0 0 6 , 7 9 6 2 5 , 6 7 5 1 , 6 4 5 6 . 0 2 % 1 1 , 1 2 6 WR R F L i n e W a t / S e w R e p a i r 2 2 5 , 0 0 0 (2 , 2 5 0 ) 36 , 8 7 5 1 1 2 , 0 6 0 1 1 0 , 6 9 0 4 9 . 6 9 % 3 3 , 7 3 2 WR R F S o f t w a r e M a i n t e n a n c e 5 8 , 1 3 9 0 0 5 7 , 3 5 7 7 8 2 1 . 3 4 % 5 2 , 3 2 2 WR R F A l a r m S e r v i c e / S p r i n k l e r S y s t e m 3 , 2 2 7 0 0 2 , 9 2 2 3 0 5 9 . 4 6 % 3 , 4 7 6 WR R F F l a g / B a n n e r E x p e n s e 20 0 0 1 1 5 1 1 5 8 5 4 2 . 5 1 % 2 3 0 WR R F E q u i p m e n t & S u p p l i e s 1 6 1 , 5 0 0 (1 , 0 0 0 ) 17 , 6 0 5 4 2 , 0 4 6 1 1 8 , 4 5 4 7 3 . 8 0 % 7 9 , 2 1 6 WR R F E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 7 , 7 3 0 0 3 1 1 , 9 6 2 5 , 7 6 8 7 4 . 6 1 % 3 , 8 4 1 WR R F S o f t w a r e A c q u i s i t i o n & L i c e n s e s ( u n d e r $ 2 5 , 0 0 0 ) 30 , 0 0 0 (3 0 , 0 0 0 ) 0 1 0 5 (1 0 5 ) 0.00% 6,880 WR R F F u r n i t u r e & F u r n i s h i n g s 1 , 5 0 0 (1 , 0 0 0 ) 0 6 6 1 (1 6 1 ) (32.23)% 0 WR R F C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 1 6 , 7 1 0 (2 , 2 1 0 ) 15 , 6 5 2 1 5 , 6 5 2 (1 , 1 5 2 ) (7.94)% 191 WR R F P r o f e s s i o n a l S e r v i c e s 1 4 5 , 0 0 0 (4 1 , 0 0 0 ) 0 1 7 , 9 2 3 8 6 , 0 7 7 8 2 . 7 6 % 2 1 , 2 2 7 WR R F C o n t r a c t e d L a b o r 5, 0 0 0 0 0 0 5 , 0 0 0 1 0 0 . 0 0 % 1 , 4 1 0 WR R F P r e v e n t a t i v e H e a l t h E x p 1 , 2 0 0 0 0 3 4 3 8 5 7 7 1 . 4 2 % 7 1 1 WR R F D E Q W a t e r A s s e s s m e n t 5 9 , 0 0 2 0 4 4 , 1 4 2 4 4 , 1 4 2 1 4 , 8 6 0 2 5 . 1 8 % 0 WR R F C o n t r a c t e d S e r v i c e s 7 9 , 5 0 0 0 7 , 8 3 2 4 7 , 8 8 5 3 1 , 6 1 5 3 9 . 7 6 % 4 9 , 4 2 0 WR R F T e l e p h o n e / I n t e r n e t 5, 5 0 0 0 5 8 0 4 , 1 0 0 1 , 4 0 0 2 5 . 4 6 % 3 , 8 0 4 WR R F P o s t a g e & M a i l i n g s 11 , 5 0 0 0 3 , 0 1 0 6 , 1 6 3 5 , 3 3 7 4 6 . 4 0 % 6 , 0 3 4 WR R F R a d i o s / C o m m u n i c a t i o n s 2 , 5 8 0 0 2 2 6 2 , 0 4 7 5 3 3 2 0 . 6 6 % 1 , 4 4 9 WR R F C e l l p h o n e E x p e n s e 14 , 3 2 0 (8 0 0 ) 86 9 9 , 6 1 0 3 , 9 1 0 2 8 . 9 1 % 8 , 7 5 9 WR R F B u s i n e s s M e a l s 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 1 1 1 WR R F M i l e a g e & P a r k i n g R e i m b u r s e m e n t 0 0 0 2 6 0 (2 6 0 ) 0.00% 0 WR R F E m p l o y e e S e m i n a r s / T r a i n i n g 3 9 , 1 2 7 (2 , 0 0 0 ) 8, 4 1 5 3 1 , 1 6 7 5 , 9 6 0 1 6 . 0 5 % 2 1 , 0 1 1 WR R F T r a v e l - T r a n s p o r t a t i o n 7 , 4 5 0 0 5 7 2 2 , 3 9 1 5 , 0 5 9 6 7 . 9 0 % 5 , 6 4 0 WR R F T r a v e l - L o d g i n g 8, 6 2 5 0 5 0 6 3 , 8 5 5 4 , 7 7 0 5 5 . 2 9 % 7 , 0 5 3 WR R F T r a v e l - P e r D i e m 2, 8 0 0 0 2 6 6 1 , 3 3 9 1 , 4 6 1 5 2 . 1 9 % 2 , 5 9 6 WR R F A d v e r t i s i n g / P r o m o t i o n a l 5 , 3 0 0 0 0 3 , 6 0 3 1 , 6 9 7 3 2 . 0 1 % 4 , 7 3 7 WR R F L e g a l N o t i c e s 0 0 0 0 0 0 . 0 0 % 1 7 7 WR R F P r i n t i n g / B i n d i n g 1, 2 5 0 0 5 5 4 6 9 7 8 1 6 2 . 5 0 % 4 6 1 WR R F I n s u r a n c e P r e m i u m / C l a i m s 5 0 , 3 1 5 0 0 4 4 , 7 1 5 5 , 6 0 0 1 1 . 1 2 % 4 2 , 9 1 2 WR R F E l e c t r i c i t y - I d a h o P o w e r 5 0 8 , 8 1 3 0 4 6 , 9 4 0 4 1 8 , 9 9 7 8 9 , 8 1 6 1 7 . 6 5 % 4 9 3 , 3 5 7 WR R F I n t e r m o u n t a i n G a s 87 , 5 0 0 0 3 , 7 0 8 5 9 , 4 8 7 2 8 , 0 1 3 3 2 . 0 1 % 5 8 , 5 0 1 WR R F S a n i t a r y S e r v i c e s 20 0 , 9 0 0 0 3 5 , 2 7 0 1 7 8 , 4 2 1 2 2 , 4 7 9 1 1 . 1 8 % 1 3 0 , 5 8 1 WR R F E q u i p m e n t R e n t a l & L e a s e 1 0 , 7 4 6 0 6 1 3 , 2 8 1 7 , 4 6 5 6 9 . 4 6 % 1 , 3 9 9 WR R F D u e s , L i c e n s e s , P u b l i c a t i o n s 6 , 6 7 8 (3 3 4 ) 90 3 , 1 7 0 3 , 1 7 4 5 0 . 0 2 % 3 , 2 3 8 WR R F I r r i g a t i o n T a x e s 4, 0 0 0 0 0 3 , 5 2 1 4 7 9 1 1 . 9 7 % 3 , 5 6 0 WR R F H o l i d a y E x p e n s e 61 5 (1 5 ) 0 6 0 0 0 0 . 0 0 % 5 8 5 WR R F E m p l o y e e L o n g e v i t y a w a r d s 0 0 0 0 0 0.00%48 WR R F T o t a l O P E R A T I N G C O S T S 3, 4 0 8 , 2 2 4 (8 1 , 6 1 9 ) 41 5 , 0 8 6 2, 3 1 4 , 6 7 8 1, 0 1 1 , 9 2 7 30.42%2,043,532 WR R F Ca p i t a l O u t l a y WR R F C a p i t a l - V e h i c l e s 40 , 0 0 0 0 0 3 8 , 5 9 3 1 , 4 0 7 3 . 5 1 % 0 WR R F C a p i t a l - E l e c t r o n i c s 1 2 , 3 3 1 (1 2 , 3 3 1 ) 0 0 0 0 . 0 0 % 2 6 , 6 6 9 WR R F C a p i t a l - S o f t w a r e 0 3 0 , 0 0 0 0 2 6 , 9 9 9 3 , 0 0 1 1 0 . 0 0 % 0 WR R F C a p i t a l - E q u i p m e n t 7, 5 0 0 0 0 8, 9 1 9 (1 , 4 1 9 ) (18.92)%82,626 WR R F T o t a l C a p i t a l O u t l a y 59 , 8 3 1 17 , 6 6 9 0 74 , 5 1 1 2, 9 8 9 3.86%109,295 WR R F WR R F DE P T E X P E N D I T U R E S 6, 6 2 0 , 2 4 3 (1 5 1 , 4 4 2 ) 63 8 , 9 7 1 4, 6 7 7 , 9 5 3 1, 7 9 0 , 8 4 7 27.68%4,299,771 58 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 4 8 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual WR R F WR R F Tr a n s f e r s WR R F P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T 3 8 , 0 8 7 (3 8 , 0 8 7 ) 0 0 0 0 . 0 0 % 0 WR R F P e r s o n n e l T r a n s f e r o f E x p e n s e - I N 9 5 9 , 4 0 5 3 8 , 0 8 7 7 9 , 3 4 1 7 9 5 , 7 4 3 2 0 1 , 7 4 9 2 0 . 2 2 % 8 1 0 , 6 9 1 WR R F O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T 1 0 5 , 6 1 3 (1 0 5 , 6 1 3 ) 0 0 0 0 . 0 0 % 0 WR R F O p e r a t i n g T r a n s f e r o f E x p e n s e - I N 1 8 0 , 8 3 2 10 5 , 6 1 3 16 , 5 6 9 24 2 , 3 4 4 44 , 1 0 1 15.39%254,694 WR R F T o t a l T r a n s f e r s 1, 2 8 3 , 9 3 7 0 95 , 9 1 1 1, 0 3 8 , 0 8 8 24 5 , 8 4 9 19.15%1,065,384 WR R F WR R F TO T A L E X P E N D I T U R E S 7, 9 0 4 , 1 8 0 (1 5 1 , 4 4 2 ) 73 4 , 8 8 2 5, 7 1 6 , 0 4 1 2, 0 3 6 , 6 9 7 26.27%5,365,155 59 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 4 9 o f 4 0 3 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 7 / 1 / 1 9 - 7 / 3 1 / 1 9 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual WR R F 3 5 9 0 - W a s t e W a t e r C o n s t r u c t i o n WR R F RE V E N U E S WR R F R e i m b u r s e m e n t R e v e n u e s 0 0 0 2 , 4 3 0 (2 , 4 3 0 ) 0.00% 0 WR R F A s s e s s m e n t s - R e s i d e n t i a l R e v e n u e 4 , 7 5 7 , 3 1 7 0 9 3 9 , 9 2 8 6 , 9 5 6 , 2 4 4 (2 , 1 9 8 , 9 2 7 ) (46.22)% 5,752,612 WR R F C a s h D o n a t i o n f o r C a p i t a l O u t l a y 0 0 0 0 0 0 . 0 0 % 2 , 2 4 4 WR R F E P A W W C o m p l i a n c e F e e 1 , 5 7 6 , 5 1 5 0 1 3 6 , 8 3 7 1 , 3 3 8 , 3 4 3 2 3 8 , 1 7 2 1 5 . 1 0 % 1 , 2 6 4 , 9 9 1 WR R F A s s e s s m e n t s - C o m m e r c i a l R e v e n u e 9 5 8 , 1 2 1 0 2 3 5 , 9 9 2 9 7 0 , 1 4 6 (1 2 , 0 2 4 ) (1.25)% 1,034,198 WR R F A s s e s s m e n t s - M u l t i f a m i l y R e v e n u e 8 3 9 , 5 2 8 0 3 5 7 , 3 2 8 2 , 6 0 6 , 1 6 4 (1 , 7 6 6 , 6 3 6 ) (210.43)% 2,819,172 WR R F I n t e r e s t E a r n i n g s 50 , 0 0 0 0 54 , 7 6 5 54 5 , 2 4 8 (4 9 5 , 2 4 8 ) (990.49)%423,240 WR R F T o t a l R E V E N U E S 8, 1 8 1 , 4 8 1 0 1, 7 2 4 , 8 5 0 12 , 4 1 8 , 5 7 4 (4 , 2 3 7 , 0 9 3 ) (51.79)%11,296,456 WR R F WR R F OP E R A T I N G C O S T S WR R F I n v e s t m e n t S e r v i c e s 3 5 , 0 0 0 0 1 , 1 6 2 1 6 , 0 6 7 1 8 , 9 3 3 5 4 . 0 9 % 1 6 , 7 3 3 WR R F P e n a l t i e s / S e t t l e m e n t s / F o r f e i t u r e s 0 0 0 4, 1 3 0 (4 , 1 3 0 ) 0.00%0 WR R F T o t a l O P E R A T I N G C O S T S 35 , 0 0 0 0 1, 1 6 2 20 , 1 9 7 14 , 8 0 3 42.30%16,733 WR R F WR R F Ca p i t a l O u t l a y WR R F C a p i t a l O u t l a y - L a n d 8 0 0 , 0 0 0 0 0 0 8 0 0 , 0 0 0 1 0 0 . 0 0 % 0 WR R F W W T P - B l d g i m p r o v e m e n t s 8 7 6 , 5 8 4 (5 0 , 9 6 5 ) 12 4 , 2 1 6 7 1 0 , 0 2 0 1 1 5 , 6 0 0 1 4 . 0 0 % 1 , 1 8 9 , 3 6 8 WR R F S e w e r L i n e E x t e n s i o n s 4 , 4 6 0 , 8 6 0 (1 , 8 1 5 , 1 3 0 ) 12 , 4 1 6 1 , 2 1 0 , 1 8 9 1 , 4 3 5 , 5 4 2 5 4 . 2 5 % 2 , 9 7 6 , 8 3 1 WR R F C a p i t a l - E q u i p m e n t 6 7 , 8 8 8 (6 7 , 8 8 8 ) 0 0 0 0 . 0 0 % 6 9 , 1 8 7 WR R F S e r v i c e L i n e / M a i n R e p l a c e m e n t 2 , 2 9 0 , 2 9 1 (4 5 9 , 0 7 8 ) 15 7 , 6 1 8 8 6 6 , 2 9 4 9 6 4 , 9 1 9 5 2 . 6 9 % 7 3 7 , 8 6 7 WR R F L i f t S t a t i o n c o n s t r u c t i o n 0 0 0 0 0 0 . 0 0 % 6 9 , 4 4 1 WR R F P r e D e s i g n o f C a p i t a l P r o j e c t s 1 9 , 7 2 7 , 2 0 8 (4 , 8 1 3 , 1 0 8 ) 2, 0 2 1 , 7 8 6 8 , 0 6 9 , 9 8 9 6 , 8 4 4 , 1 1 1 4 5 . 8 9 % 1 7 , 3 6 0 , 1 9 3 WR R F B o i s e R i v e r O u t f a l l 0 0 0 0 0 0 . 0 0 % 5 5 1 , 9 6 7 WR R F C e n t r a t e B a s i n C o n s t r u c t i o n 7 5 , 8 4 6 (6 , 6 4 7 ) 0 4 5 , 2 0 9 2 3 , 9 9 0 3 4 . 6 6 % 1 3 , 7 3 6 WR R F H e a d w o r k s I m p r o v e m e n t s 6 , 3 3 3 , 2 8 7 (2 , 1 9 0 , 4 0 1 ) 8, 7 9 3 3, 2 0 9 , 3 8 8 93 3 , 4 9 9 22.53%7,936,390 WR R F T o t a l C a p i t a l O u t l a y 34 , 6 3 1 , 9 6 4 (9 , 4 0 3 , 2 1 6 ) 2, 3 2 4 , 8 2 9 14 , 1 1 1 , 0 8 7 11 , 1 1 7 , 6 6 0 44.07%30,904,979 WR R F WR R F DE P T E X P E N D I T U R E S 34 , 6 6 6 , 9 6 4 (9 , 4 0 3 , 2 1 6 ) 2, 3 2 5 , 9 9 1 14 , 1 3 1 , 2 8 4 11 , 1 3 2 , 4 6 4 44.06%30,921,712 WR R F WR R F TO T A L E X P E N D I T U R E S 34 , 6 6 6 , 9 6 4 (9 , 4 0 3 , 2 1 6 ) 2, 3 2 5 , 9 9 1 14 , 1 3 1 , 2 8 4 11 , 1 3 2 , 4 6 4 44.06%30,921,712 60 o f 6 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A u g u s t 2 7 , 2 0 1 9 – P a g e 3 5 0 o f 4 0 3 C �/rE IDIZNIA*,-----DAHO CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 3 O Item Title: AP Invoices for Payment - 8-21-19 Special $4,106.45 Meeting Notes: c✓ I TEM SHEET C ouncil Agenda I tem - 3.O. Presenter: Estimated Time for P resentation: 0 Title of I tem - AP Invoices for Payment - 08/21/19 S pecial $4,106.45 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment C over Memo 8/21/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 351 of 403 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund CHRIS SIEMS Per Diem:C.Siems,Intern Affairs Train & Re-Cert Course 357.50 01 General Fund CHRISTOPHER MCGILVERY Per Diem:C.McGilvery,Polygraph Training, Orlando FL 495.00 01 General Fund ERIC STOFFLE Per Diem:E.Stoffle,Polygraph Training,Orlando,FL 495.00 01 General Fund KEITH WATTS Per Diem:K.Watts, Nat'l Purchasing Conference Austin TX 335.50 01 General Fund KIMBERLY DENTON Reimbursement:K.Denton, Polo Shirts Qty.5 Cardigan Qty.1 136.50 01 General Fund RECREATION TODAY OF IDAHO replacement tire swing boots for Settlers playground x 10 226.00 01 General Fund RECREATION TODAY OF IDAHO spinning sand digger playground toys for Hillsdale & Heroes 1,672.00 01 General Fund SANDRA RAMIREZ Per Diem:S.Ramirez, Nat'l Purchasing Conf, Austin TX 335.50 Total 01 General Fund 4,053.00 60 Enterprise Fund TRAVIS ANDERSON & CHRISTINE LAUDERBAUGH Refund:Wat/Sew/Trash; 2166 S. Covey Ave.53.45 Total 60 Enterprise Fund 53.45 Report Total 4,106.45 Date: 8/21/19 02:24:26 PM Page: 1Meridian City Council Meeting Agenda August 27, 2019 – Page 352 of 403 EIDIANI AHO ?- CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 3 P Item Title: AP Invoices for Payment - 8-28-19 - $2,109,785.65 Meeting Notes: 9 I TEM SHEET C ouncil Agenda I tem - 3.P. Presenter: Estimated Time for P resentation: 0 Title of I tem - AP Invoices for Payment - 08/28/19 - $2,019,785.65 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment C over Memo 8/22/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 353 of 403 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ADVANTAGE MACHINE & HYDRAULICS Kleiner Park Exmark mower repair 829.87 01 General Fund ALLOWAY ELECTRIC CO.19-0351 NW 8th St Streetlight Enhancement FINAL 22,300.00 01 General Fund ARBOR DAY FOUNDATION 2019-2020 Friends of Tree City USA member dues for E Huff 15.00 01 General Fund BACKGROUND SOLUTIONS LLC Background Assistand Software- 50+1,590.00 01 General Fund BIG SKY MAPS Ada & Canyon County Street Maps for FTO's & New Hires 499.00 01 General Fund BOBS QUADS Kleiner Park mule repair to fuel pump 327.45 01 General Fund BOE - Boise Office Equipment XPN547404 COPIER USAGE 07/22/19 - 08/21/19 270.09 01 General Fund BOISE SOFTBALL UMPIRES ASSOC.19-0092 softball officials 7/29-8/2/19 & Red Eye Tourney 2,565.22 01 General Fund BRAD PURSER Expense Report:B.Purser,Priority Based Budgeting Summit 40.93 01 General Fund BRADY INDUSTRIES, LLC.220/ Cleaner, liners, janitorial, Sta. #1 66.61 01 General Fund BRADY INDUSTRIES, LLC.220/ Janitorial & truck wash Sta. #4 384.29 01 General Fund BRADY INDUSTRIES, LLC.220/ Janitorial - Sta. 5, Cleaner, soap, liners, towels 139.01 01 General Fund BRADY INDUSTRIES, LLC.220/ Janitorial, cleaner, towels, truckwash - Sta. #2 153.37 01 General Fund BRADY INDUSTRIES, LLC.220/ Janitorial, detergent, towels - Sta. #3 141.87 01 General Fund BRADY INDUSTRIES, LLC.220/ Laundry Cleaner, Sta. #5 141.28 01 General Fund BRADY INDUSTRIES, LLC.220/ Truck wash (2), Sta. #3 120.00 01 General Fund BRADY INDUSTRIES, LLC.220/#1 Truck wash for training engine, brush & handle 107.39 01 General Fund BRIGHT IDEAS LIGHTING COMPANY Bucket Truck, MH 175 Mogul Base Pole Light S. Parking Lot 112.00 01 General Fund BRIGHT IDEAS LIGHTING COMPANY Replaced Emergency Ballasts @ PSTC 461.50 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Fuel Pump, Sensor Kit and Connector for Unit # 144 839.48 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Tires for Unit # 153 655.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 133 60.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 18 50.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 80 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit #54 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Tighten Spotlight for Unit # 167 70.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Tires, Wipers & Air Filter for Unit # 17 799.81 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Changes, Battery, wipers, for Facilities Van C15921 211.55 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Vehicle # 8 Maintenance/Oil Chg 55.00 01 General Fund CANTERBURY DESIGNS cast iron tree grates for downtown trees - qty 3 6,920.00 01 General Fund CANYON TRUCK UPFITTERS parts for trailer #2 - qty 30 57.60 01 General Fund CASCADE STUDENT TRANSPORTATION 19-0311 Camp Mer-Ida-Moo bussing 8/1-8/9/19 3,103.89 01 General Fund CASCADE STUDENT TRANSPORTATION 19-0311 summer camp bussing 7/16-7/30/19 4,345.47 01 General Fund CDW GOVERNMENT CradlePoint 1 Yr Netcloud Essentials 850.00 Date: 8/22/19 02:09:40 PM Page: 1Meridian City Council Meeting Agenda August 27, 2019 – Page 354 of 403 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund CHARLIE BUTTERFIELD Per Diem:C. Butterfield, SW ID Fire & EMS Chiefs Assoc Conf 151.25 01 General Fund CHARLIE BUTTERFIELD Per Diem:C.Butterfield,Sr.Leadership Retreat,McCall,ID 151.25 01 General Fund CITY OF BOISE IT COMMUNICATIONS 220/ Align Radios 82.50 01 General Fund CLEARWATER LANDSCAPE & IRRIGATION, LLC. Heroes Park renovation 6,340.28 01 General Fund CLEARWATER LANDSCAPE & IRRIGATION, LLC. sod repair for Broadway Avenue retrofit 681.96 01 General Fund CLEARWATER LANDSCAPE & IRRIGATION, LLC. sod repair for Fuller Park ADA retrofit 3,254.85 01 General Fund COMPUNET Service Ticket:587302 Summary: Exchange Work ***T&E*** 700.00 01 General Fund COMPUNET Service Ticket:587656 Summary: Exchange 2010 to 2016 Migrati 1,050.00 01 General Fund CREWSENSE LLC Support Plan less than 100 users (monthly)39.99 01 General Fund D & B SUPPLY flashlight/Tape measure Bldg Inspectors 36.97 01 General Fund D & B SUPPLY phone case & clips - qty 3 17.97 01 General Fund DELIBERATE DYNAMICS INC SWAT Gear: pants & jackets qty 18 1,779.00 01 General Fund DELL MARKETING L.P.VLA Acrobat Pro License MLP Universal English Perpetual 945.27 01 General Fund DELL MARKETING L.P.VLA Adobe Creative Cloud for Teams, All apps sub 923.05 01 General Fund DELL MARKETING L.P.VLA Adobe Lightroom w/ Classic for Team Lic MLP Multi NA Lan 392.23 01 General Fund DEPAUL SERVICES 156600 08/02/19 Temp Employee B. Stearns 4 hrs.75.40 01 General Fund DIGLINE, INC.No PO Streetlight Digline Notifications Srv to 7/31/19 1,840.12 01 General Fund DISCOVERY BENEFITS Po 19-0131 June 2019 Cobra /FSA monthly fees.1,272.75 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO 220/ Electrical ceiling plate, Sta. #1 1.84 01 General Fund FAMILY TANG SOO DO instructor fee - Martial Arts 7/5-7/30/19 - qty 11 328.00 01 General Fund FEDEX Background Out of State applicant Aaron Darby 40.78 01 General Fund FIFTH THIRD BANK 19-2405 Bank Records Case 3856 38.93 01 General Fund FIRE SENTRY SYSTEMS Repair to Defective Smoke Detector in NE Stairtower Ent 376.00 01 General Fund FITFORCE INC Training Registration J.Brown & S.Frazier to Attend Training 990.00 01 General Fund GERALD HENDRICK Per Diem:G.Hendrick,Sr.Leadership Retreat,McCall,ID 151.25 01 General Fund GERALD HENDRICK Per Diem:G.Hendrick,SW ID FIre & EMS Chief Assoc Conf 151.25 01 General Fund GIESLER AUTO REPAIR fleet truck 29 repairs - license C19827 398.79 01 General Fund H.D. FOWLER COMPANY inventory valves for Heroes Park - qty 2 589.66 01 General Fund H.D. FOWLER COMPANY irrigation ball valves for Hillsdale Park - qty 4 10.08 Date: 8/22/19 02:09:40 PM Page: 2Meridian City Council Meeting Agenda August 27, 2019 – Page 355 of 403 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund H.D. FOWLER COMPANY irrigation parts for Tully Park - qty 309 184.49 01 General Fund H.D. FOWLER COMPANY sprinkler parts for Heroes Park - qty 28 730.00 01 General Fund H.D. FOWLER COMPANY sprinkler parts for Kleiner Park - qty 32 395.64 01 General Fund H.D. FOWLER COMPANY valve boxes for Fuller Park - qty 2 17.82 01 General Fund HOME DEPOT CREDIT SERVICES 220/ Equip, tools & shop supplies - Sta. #3 621.83 01 General Fund HOME DEPOT CREDIT SERVICES 220/ Sales tax refund, Receipt # 2230815 (35.20) 01 General Fund HOME DEPOT CREDIT SERVICES tarp for sports - qty 12 83.76 01 General Fund HOME DEPOT CREDIT SERVICES Wasp Spray for Code Enforcement qty 6 14.91 01 General Fund HOME DEPOT CREDIT SERVICES Water line Connection for Fridge in Breakroom 4.93 01 General Fund IDAHO CORRECTIONAL INDUSTRIES Business cards J. Nelson Mechanical Inspector supervisor 46.25 01 General Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards S. Baker/A. Corrales 92.50 01 General Fund IDAHO CORRECTIONAL INDUSTRIES Desk Chair for Shared Lt Office 499.00 01 General Fund IDAHO KENDO KAI INC instructor fee - Beginning Kendo 6/6-8/1/19 - qty 9 504.00 01 General Fund IDAHO POWER 2224444402 Fuller Park July 2019 Power 341.97 01 General Fund IDAHO PRESS-TRIBUNE 19-1837 Annexation and Zoning Ordinance NWChinden & Ten Mile 163.79 01 General Fund IDAHO PRESS-TRIBUNE FY2019 Amended Budget Notice 858.15 01 General Fund IDAHO PRESS-TRIBUNE FY2020 Original Budget Notice 844.16 01 General Fund IDAHO PRESS-TRIBUNE H-2019-0084 Smart Food Svc; H-2019-0071 Var Find UDC Txt Ame 53.28 01 General Fund IDAHO STATESMAN Job postings for Admin Super, Water Operator I, Homecourt 850.75 01 General Fund INDEPENDENCE INDOOR SHOOTING Monthly Shooting Range Membership 4,773.00 01 General Fund INTERMOUNTAIN COMMUNICATIONS Portable Radio Repair 510.00 01 General Fund INTERMOUNTAIN COMMUNICATIONS XTS 2500 Portable Radio Volume Knob 7.81 01 General Fund JAYKER WHOLESALE NURSERY discount credit reference 0000161146, 0000161147, 0000161227 (163.70) 01 General Fund JENNY FIELDS Expense Report:J.Fields,Priority Based Budgeting Summit 44.08 01 General Fund JOE BONGIORNO Per Diem:J.Bongiorno, SW ID Fire & EMS Chiefs Assoc Conf 151.25 01 General Fund JOE BONGIORNO Per Diem:J.Bongiorno,Sr.Leadership Retreat,McCall,ID 151.25 01 General Fund JUSTIN WINKLER Per Diem:J.Winkler,Sr.Leadership Retreat,McCall,ID 192.50 01 General Fund KEVIN FEDRIZZI Per Diem:K. Fedrizzi, SW ID Fire & EMS Chiefs Assoc Conf 151.25 01 General Fund KEVIN FEDRIZZI Per Diem:K.Fedrizzi,Sr.Leadership Retreat,McCall,ID 151.25 01 General Fund KREIZENBECK, LLC 19-0328 pay #3 for Homecourt Bay 5 Remodel thru July 2019 115,884.62 01 General Fund L.N. CURTIS AND SONS 19-0239 220/2 firehose, 5in by 30ft 970.00 Date: 8/22/19 02:09:40 PM Page: 3Meridian City Council Meeting Agenda August 27, 2019 – Page 356 of 403 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund L.N. CURTIS AND SONS 19-0239 220/E38 Equip, 18in Ground rescue stake 93.97 01 General Fund L.N. CURTIS AND SONS 19-0239 220/400 ft & 200 ft firehose divided all stations 3,458.00 01 General Fund L.N. CURTIS AND SONS 19-0239 220/Hose 1.75 by 100 ft, qty 4 1,036.00 01 General Fund LAURIE MCELROY instructor fee - Yoga 6/10-8/3/19 - qty 66 2,104.00 01 General Fund LAWN CO MAINTENANCE sprinkler repairs at various contracted sites 706.46 01 General Fund LEADSONLINE LeadsOnline TotalTrack Investigation System Service Package 1,668.00 01 General Fund LES SCHWAB TIRE CENTER southside mow crew trailer tire repairs 123.49 01 General Fund LES SCHWAB TIRE CENTER tire replacement for northside crew Jacobsen mower - qty 1 82.99 01 General Fund LEXIS NEXIS on line legal research subscription for July2019 130.00 01 General Fund LORENZO CORRALL Refund: Public Records Request - Did not have audio 143.95 01 General Fund LOWE'S garden hose reel for Settlers - qty 1 28.49 01 General Fund LOWE'S tool boxes for Discovery Park shop - qty 2 739.10 01 General Fund MARK NIEMEYER Per Diem:M.Niemeyer, SW ID Fire & EMS Chiefs Assoc Conf 151.25 01 General Fund MARK NIEMEYER Per Diem:M.Niemeyer,Sr.Leadership Retreat,McCall,ID 151.25 01 General Fund MERCER HEALTH & BENEFITS 19-0149 Benefits Brokerage & Consulting Services Aug.2019 5,000.00 01 General Fund MERIDIAN VETERINARY CLINIC Vet Care for K9 Randy 46.00 01 General Fund MINUTEMAN, INC.combination lock for Fuller Park ball field shed - qty 1 24.95 01 General Fund MINUTEMAN, INC.Ford Keys for Patrol Utilities qty 25 87.50 01 General Fund MINUTEMAN, INC.replace lock cores at Fuller Park restroom 245.00 01 General Fund MISTER CAR WASH Fleet Car Washes for July 2019 150.00 01 General Fund MODERN PRINTERS Business Cards; S. Eckert Qty. 100 20.00 01 General Fund MODERN PRINTERS Electrical Inspector Tags; ok to Connect/Dept Notice 448.00 01 General Fund MODERN PRINTERS Envelopes & Drivers Stmts for PD 800.00 01 General Fund MODERN PRINTERS Newsletter Inserts for July 2019 Utility Billing 228.00 01 General Fund MOTION & FLOW CONTROL PRODUCTS repair parts for Kleiner Park mower - qty 3 190.02 01 General Fund MOTIONS DANCE STUDIO instructor fee - Back Walkovers 7/31/19 - qty 7 56.00 01 General Fund NATIONAL LAW ENFORCEMENT SUPPLY NIK Drug Testing Kits qty 10 209.50 01 General Fund NIGHTOPS TACTICAL Firearms Parts qty 2 208.00 01 General Fund NIGHTOPS TACTICAL Weapons Optics Equipment qty 4 341.00 01 General Fund NORCO cylinder rental for welding gas - July 2019 42.16 01 General Fund O'REILLY AUTO PARTS oil filters for Fuller Park mules - qty 3 16.54 01 General Fund O'REILLY AUTO PARTS silicone for splash pad - qty 2 27.98 01 General Fund OFFICE DEPOT, INC.Keyboards/mouse replacements for Patrol qty 14 254.94 01 General Fund OFFICE DEPOT, INC.Pens 1dz, Sharpie 1pk, Paper 1 case 38.28 01 General Fund OFFICE DEPOT, INC.Pens/hanging file folders plan Review 26.14 Date: 8/22/19 02:09:40 PM Page: 4Meridian City Council Meeting Agenda August 27, 2019 – Page 357 of 403 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund OFFICE DEPOT, INC.Pens/memo pads for Inspectors; surge proctor for Plan review 43.48 01 General Fund OFFICE DEPOT, INC.Post-It Notes 1 pk 10.19 01 General Fund OFFICE TEAM 19-0067 w/e 7/26/19 John Hale Records Retention 277.35 01 General Fund OFFICE TEAM 19-0067 w/e 8/2/19 John Hale Records Retention 92.45 01 General Fund OFFICE TEAM 19-0067 w/e 8/9/19 John Hale Records Retention 184.90 01 General Fund OFFICE TEAM 19-0301 Temp Permit Tech Bldg Dept. S. Kaiser 8/2/19 858.00 01 General Fund OFFICE TEAM 19-0301 Temp Permit Tech for Bldg Dept. S. Kaiser 8/9/19 686.40 01 General Fund OFFICE VALUE - MERIDIAN Plates,Bowls,Forks, Spoons,Knives. Letter Tray, Paperclips 235.44 01 General Fund OFFICE VALUE - MERIDIAN Replacement Chair for Records 219.99 01 General Fund ON THE SPOT CLEANERS #15 Dry Cleaning PD Uniforms for 7/5/19 - 8/2/19 1,254.00 01 General Fund OVERHEAD DOOR COMPANY Heroes Park Garage Door Track Qty.1 22.50 01 General Fund OXARC, INC.220/ Refill medical oxygen cylinders (5)30.28 01 General Fund PRECISE DIGITAL LLC InVidia Annual Software Maintenance and Support 2,500.00 01 General Fund RECREATION TODAY OF IDAHO elbow cap covers for Settlers tennis court shade structures 41.25 01 General Fund RICOH USA, INC C86084920 Lease and July Copies Aug. 2019 528.52 01 General Fund RICOH USA, INC C86243698; Black & White, Color Copies July 2019 153.72 01 General Fund ROCKY MOUNTAIN COLLISION 220/ Emissions Test, MF022 9.98 01 General Fund SAFEBUILT LLC 19-0301 Temp Permit Tech Bldg Dept. S. Kaiser 8/2/19 117,562.53 01 General Fund SALT LAKE WHOLESALE SPORTS 19-0180 Firearms Ammunition 79.20 01 General Fund SARAH L. CRAWFORD 2019 Poster Comp Winner - Artist Stipend 200.00 01 General Fund SCHINDLER ELEVATOR CORP Elevator Service 07/01/19 - 09/30/19 1,590.00 01 General Fund SETCOM Helmet Radio Mic Replacement Part for Officer Stoy 140.09 01 General Fund SETTLER'S PARK VETERINARY HOSPITAL Refund: Over invoiced for July dog license 29.00 01 General Fund SHANNON LIND instructor fee - Gentle Movement Strech 7/10-7/31/19 - qty 7 156.80 01 General Fund SIGNS, ETC Signs for Classroom Identification, Map, Restrooms 1,070.78 01 General Fund SIGNS, ETC Traffic Box Wrap @ Franklin & Meridian 524.00 01 General Fund SOUTHERN COMPUTER WAREHOUSE Hew-CN630A HEW HP 772 300ML Yellow Designjet Ink Crtg 115.98 01 General Fund SYNCB/AMAZON 434955868634; Meeting pointer/plan RevCR;SpraypaintBldgInsp 24.97 01 General Fund SYNCB/AMAZON 438665899899; 220/ Credit damgd scale, orig inv # 2497833 (38.99) 01 General Fund SYNCB/AMAZON 443447843553; 220/ Coffee pots (2), Sta. #3 & #5 81.18 Date: 8/22/19 02:09:40 PM Page: 5Meridian City Council Meeting Agenda August 27, 2019 – Page 358 of 403 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund SYNCB/AMAZON 447688456976; 220/ Employee incentive, cooking oil (1) 16.99 01 General Fund SYNCB/AMAZON 449887559895; 220/ Phone case, H. Griffin, Pub Ed 15.98 01 General Fund SYNCB/AMAZON 4835977848333; 220/ Velcro, Sta. #2 25.64 01 General Fund SYNCB/AMAZON 769353847957; 220/ Postal scale, damaged - credit to follow 38.99 01 General Fund SYNCB/AMAZON Art Week: 4 Pack Pi Qty.100 Sheets 46.99 01 General Fund SYNCB/AMAZON Art Week: 4 Pack Pi Qyt. 100 Sheets 46.99 01 General Fund SYNCB/AMAZON Art Week:Art Supplies, Chalk, Sharpies, etc.348.42 01 General Fund SYNCB/AMAZON Art Week; Soho Urban Artist Jumbo Street Qty.8 336.99 01 General Fund SYNCB/AMAZON Misc Items for inspector vehicles 286.56 01 General Fund SYRINGA NETWORKS, LLC 19-0024 Dark Fiber (4 strands)1,150.00 01 General Fund SYRINGA NETWORKS, LLC Internet B/W (100MB)790.00 01 General Fund TENZINGA Tenzinga Performance Management Annual License Fee 480.00 01 General Fund THE UPS STORE Postage to Mail Alcohol Tester for battery Replacement 12.17 01 General Fund THE UPS STORE Postage to Send BWC back for Replacement 17.77 01 General Fund THE UPS STORE Postage to Send Evidence to Lab 46.91 01 General Fund TRANSUNION RISK & ALTERNATIVE DATA SOLUTIONS TLOxp Charges & Credits 322.41 01 General Fund TREASURE VALLEY TENNIS ASSOCIATION instructor fee - Tennis 7/28-8/1/19 - qty 73 1,817.60 01 General Fund USA SOFTBALL OF IDAHO Softball Red Eye Tourney team registrations for 2019 x 9 162.00 01 General Fund WILKINSON SUPPLY 52in. Ferris Stand on Mower for Discovery Park Qty.1 9,700.00 01 General Fund WILLIAM MORIARTY Educ Reimb:W.Moriarty, Spring 2019, Fire Science CWI 1,050.00 01 General Fund WW GRAINGER, INC 220/ Earplugs, 2 packs 50.60 01 General Fund WW GRAINGER, INC 220/ Equip - Batteries 9v & AA (3), Shop - Squeege 93.33 01 General Fund WW GRAINGER, INC 220/ Thermal Imager broken charger, replaced 1,041.10 01 General Fund YOUNG REMBRANDTS instructor fee - Young Rembrandts 7/29-8/2/19 - qty 18 1,072.00 Total 01 General Fund 367,029.83 07 Impact Fund DAVID EPLEY & ASSOCIATES pay #2 painting for Discovery Park thru 7/31/19 18,480.00 07 Impact Fund DEBEST PLUMBING, INC pay #7 Discovery Park plumbing thru 7/31/19 916.50 07 Impact Fund ESI, INC 19-0230,19-0323 220/St. 6, Pay Application 182,341.71 07 Impact Fund H.D. FOWLER COMPANY irrigation part for Discovery Park - qty 1 0.68 07 Impact Fund H.D. FOWLER COMPANY sprinklers & irrigation parts for Discovery Park - qty 160 554.05 07 Impact Fund KNIFE RIVER pay 15 Discovery sitework, utilities, paving thru 7/31/19 12,243.60 Date: 8/22/19 02:09:40 PM Page: 6Meridian City Council Meeting Agenda August 27, 2019 – Page 359 of 403 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 07 Impact Fund KREIZENBECK, LLC pay #19 Discovery CM svcs/general conditions thru July 2019 63,108.46 07 Impact Fund LANDON ENTERPRISES 19-0076 pay #12 Discovery Park concrete thru 7/31/19 45,370.15 07 Impact Fund MATERIALS TESTING & INSPECTION 19-0254 220/ST. 6 costs 7-21 to 8-3 1,028.65 07 Impact Fund MERIDIAN RURAL FIRE DISTRICT Partial Reimb for cost of Bldg Fire Sta#5 Per MOU-07/09/19 800,000.00 07 Impact Fund MINUTEMAN, INC.replace lock cores at all facilities at Discovery Park 876.60 07 Impact Fund OUTLAND STEEL, INC pay #3 Discovery Park steel fabrication & erection 7/31/19 27,972.18 07 Impact Fund POWER PLUS, INC.pay #10 Discovery Park electrical thru 7/31/19 2,774.95 Total 07 Impact Fund 1,155,667.53 20 Grant Fund governmental SYSTEM TWO DETECTION TECHNOLOGIES LLC Cannabis test Swabs for High School SRO's qty 400 614.75 Total 20 Grant Fund governmental 614.75 60 Enterprise Fund 2M COMPANY Pump float switch w/50ft cable (2 qty)163.26 60 Enterprise Fund AIR FILTER SUPERSTORE WHOLESALE LLC HVAC high cap pleated filters (12 qty)49.08 60 Enterprise Fund ALEX ERICKSON Per Diem:A.Erickson,PEAK Academy,Denver,CO 418.00 60 Enterprise Fund ALTERNATIVE HOSE Check Valve, PRV Parts, Qty 2, WO#260100 18.64 60 Enterprise Fund ANALYTICAL LABORATORIES INC.IPDES testing (1 qty)23.00 60 Enterprise Fund ANALYTICAL LABORATORIES INC.PO#19-0082, Micro Sampling 1,565.60 60 Enterprise Fund AUTO SHADES, INC.Window Tint, C20535, WO#265359 200.00 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 19-0007 FY19 Statement & Delinquent Notice Processing Servic 8,528.17 60 Enterprise Fund BOISE APPLIANCE & REFRIGERATIO Maintenance Cleaning & Filter Change to Ice Machine 388.33 60 Enterprise Fund BROWN & CALDWELL 19-0129 WRRF Capacity Expansion Srv through 6/27/2019 29,258.25 Date: 8/22/19 02:09:40 PM Page: 7Meridian City Council Meeting Agenda August 27, 2019 – Page 360 of 403 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund C. H. SPENCER 19-0355 Well 20B Assessment and Reconstrction Svc to 6/25/19 500.00 60 Enterprise Fund CHALLENGER COMPANIES, INC.19-0313 SCADA System Upgrades PRV 22,31,32 Svc to 7/31/19 71,725.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0046 Sewer Replacement CIPP FY19 Service through 7/31/19 1,651.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0334 Wtr Main Ext, W Victory-S Ten Mile Srv To 7/31/2019 766.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 19-0360 Sewer-Water Main Repl - E. Chateau Srv to 7/31/2019 2,925.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 19-0364 Sewer Main Rehab Washington Service Through 7/31/19 5,317.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 19-0375 ACHD Meridian-Ustick Utility Improvemnt svc to 7/31 5,445.00 60 Enterprise Fund CLYDE & LARAE WARREN Refund:Wat/Sew/Trash; 290 E. Santiago Dr.103.56 60 Enterprise Fund CONDOC No PO Multiple Capitol Proj. Doc Service to 7/31/19 149.97 60 Enterprise Fund CSS GROUP 7/1/19-7/31/19, Translore License for Monthly Service 283.92 60 Enterprise Fund D & B SUPPLY Safety Boots for B. Standley 165.74 60 Enterprise Fund D & B SUPPLY Safety boots for JBarnes (1 qty)153.48 60 Enterprise Fund D. BLAINE & CYNTHIA W. JACOBSON Refund:Wat/Sew/Trash; 3030 E. Magic View Dr.179.98 60 Enterprise Fund DARIN & ANNASTASIA MILES Refund:Wat/Sew/Trash; 938 W. Blue Downs St.20.00 60 Enterprise Fund DELL MARKETING L.P.VLA Adobe Creative Cloud for Teams, All apps sub 1,707.51 60 Enterprise Fund DEVERY DAVIS Refund:Wat/Sew/Trash; 2252 S. Bayou Bar Way 87.87 60 Enterprise Fund DIGLINE, INC.PO#19-0005, Digline Tickets Monthly Fee, Qty 1471 2,631.30 60 Enterprise Fund DUBOIS CHEMICALS INC 19-0017 Defoamer Tote (2,200 lbs)2,640.00 60 Enterprise Fund DUBOIS CHEMICALS INC 19-0349 Ferric Cloride (45,760 lbs)7,824.96 60 Enterprise Fund DUBOIS CHEMICALS INC Chemical for digester dosing (50 bags)1,100.00 Date: 8/22/19 02:09:40 PM Page: 8Meridian City Council Meeting Agenda August 27, 2019 – Page 361 of 403 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund ECLIPSE CONTRACTING Clean & paint suction & discharge sewer pipe at S. Black Cat 5,963.00 60 Enterprise Fund ENVIRONMENTAL EXPRESS, INC.Sample cups (2 bags)278.94 60 Enterprise Fund EWING CO., INC.19-0234 WRRF Headworks Upgrades with Odor Cntrl Srv to 7/31 95,125.00 60 Enterprise Fund FERGUSON ENTERPRISES INC.1in Angle Ball Valve Setter for Svc Line Repair, Qty 1 530.22 60 Enterprise Fund FERGUSON ENTERPRISES INC.Filter for drinking water fountain in Collections bldg (2 qt 158.20 60 Enterprise Fund FERGUSON ENTERPRISES INC.Flange Repair Kit, Qty 3 685.62 60 Enterprise Fund FERGUSON ENTERPRISES INC.Gasket, Flange Blind for Blackrock Booster Station, Qty 2 78.34 60 Enterprise Fund FERGUSON ENTERPRISES INC.Meter Box w/ White Interior, Qty 2 229.32 60 Enterprise Fund FISHER SCIENTIFIC Wash bottles (1 pk)86.57 60 Enterprise Fund GIESLER AUTO REPAIR Repair Intake Manifold Gasket, Parts & Labor, C18131 834.37 60 Enterprise Fund GRANT MECHANICAL, INC Labor & parts to repair HVAC in storage warehouse 1,637.00 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Pre-mixed fuel for lawnmower plus rebar & bug treatment (17 73.75 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Screw driver & drill (2 qty)208.97 60 Enterprise Fund HOMERIVER GROUP Refund: Wat/Sew/Trash; 555 E. Sedgewick St.35.22 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards for E. Bowers 46.25 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards for J. Gearhart 46.25 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards for K. Keith 46.25 60 Enterprise Fund IDAHO POWER 2207345493 New PRV#32 Power Service Aug 2019 139.29 60 Enterprise Fund IDAHO POWER 2207345527 New PRV#22 Power Service Aug 2019 65.81 60 Enterprise Fund IDAHO STATESMAN SUBSCRIPTIONS balance due from 4/12/19 - 8/5/19 41.88 Date: 8/22/19 02:09:40 PM Page: 9Meridian City Council Meeting Agenda August 27, 2019 – Page 362 of 403 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund JACK HENRY & ASSOCIATES INC Bank Fees July 2019 604.96 60 Enterprise Fund JACKSON & MARIAN FAULKES Refund:Wat/Sew/Trash; 1096 N. New Creek Ave.40.33 60 Enterprise Fund JAYKER WHOLESALE NURSERY Treatment for trees around plant (9 qty)276.55 60 Enterprise Fund JERRY & JANICE CSUTORAS Refund:Wat/Sew/Trash; 2894 W. Wapoot St.126.44 60 Enterprise Fund JUDITH LINDEMAN Refund:Wat/Sew/Trash; 881 E. Ocelot St.82.53 60 Enterprise Fund KELLY PARENT Refund:Wat/Sew/Trash; 2619 E. Apricot Ct.89.98 60 Enterprise Fund KILEY TAYLOR Refund:Wat/Sew/Trash; 2381 N. Monaco Way 79.97 60 Enterprise Fund KNIFE RIVER 19-0142 Wtr & Swr Main Repl. Gregory Lift Service to 7/26/19 203,094.80 60 Enterprise Fund LAURA MARIE JUNCKER Refund:Wat/Sew/Trash; 1233 W. Darrah Dr.175.00 60 Enterprise Fund MARK VALLO & ANN NICHOLAS Refund:Wat/Sew/Trash; 2971 W. Bonner St.25.00 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0135 WRRF Capacity Expansion 825.00 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0365 WRRF Headworks Upgrades with Ordor Control Thru 7/20 1,378.60 60 Enterprise Fund METROQUIP, INC.Labor & parts to repair driveline on vactor hydrocleaner 543.92 60 Enterprise Fund MINUTEMAN, INC.Keys & metal key rings (20 qty)49.05 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Tube X MNPT Nickel Plated to Repair PRV 21, Qty 2 14.61 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 19-0211 Well 28 Water Treatment Service Through 7/19/19 620.00 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Continuous hinge for belt covers on grit pumps (2 qty)34.72 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Hoses for IPS bldg & headworks bldg (2 qty)98.02 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Key rack for keys (1 qty)58.56 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Nitrile gloves-size XL (20 qty)283.80 Date: 8/22/19 02:09:40 PM Page: 10Meridian City Council Meeting Agenda August 27, 2019 – Page 363 of 403 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Safety ramp for pulling IPS pumps (1 qty)379.40 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.SRL & safety strap for pulling IPS pumps (2 qty)551.05 60 Enterprise Fund MURRAYSMITH INC 19-0257 Ten Mile, McMillan to Chinden Srv. through 4/30/19 9,986.50 60 Enterprise Fund MURRAYSMITH INC 19-0257 Ten Mile. McMillan to Chinden Service To 5/31/2019 7,870.00 60 Enterprise Fund NAFZIGER MICROSCOPES Maintenance & repair on operations microscope 250.00 60 Enterprise Fund NEIL CHRISTENSEN Refund:Wat/Sew/Trash; 2079 W. Tumble Creek Dr.49.57 60 Enterprise Fund NELSON & VALERIE CLUFF Refund:Wat/Sew/Trash; 598 E. Pasacana St.113.17 60 Enterprise Fund NICHOLAS & KIMBERLY HURREN Refund:Wat/Sew/Trash; 3890 E. Kingsbridge St.60.32 60 Enterprise Fund NORCO Cylinder rental for July 2019 61.44 60 Enterprise Fund NORCO New Fire Extinghusihers, Qty 6 274.62 60 Enterprise Fund OFFICE DEPOT, INC.Toner for S. Deardorff Printer 121.04 60 Enterprise Fund OFFICE TEAM PW Receptionist week end 8/2/19 R. Crispin 397.00 60 Enterprise Fund OFFICE TEAM R. Crespin Temp Services W/E 08/09/19 320.17 60 Enterprise Fund OFFICE VALUE - MERIDIAN Black Markers, Expo Wipes, Qty 2 24.65 60 Enterprise Fund OFFICE VALUE - MERIDIAN Coffee for Water Division, Qty 1 11.14 60 Enterprise Fund OFFICE VALUE - MERIDIAN Desk Organizer, Scissors, Hanging Folders, Qty 8 93.61 60 Enterprise Fund OFFICE VALUE - MERIDIAN Label Maker Tape, Qty 1 24.09 60 Enterprise Fund OFFICE VALUE - MERIDIAN Laminating pouches, copier paper, printer toner, (26 qty) 597.37 60 Enterprise Fund OFFICE VALUE - MERIDIAN Pens for Lab (1 bx)24.56 60 Enterprise Fund OFFICE VALUE - MERIDIAN Super Glue, Qty 2 7.36 Date: 8/22/19 02:09:40 PM Page: 11Meridian City Council Meeting Agenda August 27, 2019 – Page 364 of 403 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund OFFICE VALUE - MERIDIAN Wall Clock, Pens, Qty 3 74.26 60 Enterprise Fund OFFICE VALUE - MERIDIAN Whiteboard for Collections group (1 qty)218.24 60 Enterprise Fund OFFICE VALUE - MERIDIAN Wireless mouse for NGier (1 qty)31.73 60 Enterprise Fund OVERHEAD DOOR COMPANY Replaced Hose,Coil Cords, Air Switch Box, PM to 30 Doors 1,188.22 60 Enterprise Fund OXARC, INC.19-0010 Sodium hypochlorite for reuse (2,870 gal)4,678.10 60 Enterprise Fund RANDY & MICHELLE FUNK Refund:Wat/Sew/Trash; 3920 N. Elsinore Way 97.76 60 Enterprise Fund REIDA BONZER Refund:Wat/Sew/Trash; 4646 N. Amaro Ave.48.14 60 Enterprise Fund RICOH USA, INC C86236263 b/w (190 qty) & color (390 qty) images for July 25.74 60 Enterprise Fund RICOH USA, INC C86242095 b/w (1,189 qty) & color (1,686 qty) images for Jul 94.05 60 Enterprise Fund RICOH USA, INC C86250182, B&W & Color Copies, Qty 4398 86.22 60 Enterprise Fund ROCKY MOUNTAIN COLLISION C11477 Stmt. 327941 08/08/19 Emmission Testing 14.98 60 Enterprise Fund ROCKY MOUNTAIN COLLISION C11987 Emmission Testing 8.88 60 Enterprise Fund ROCKY MOUNTAIN COLLISION C13726 Stmt. 327941 08/08/19 Emmission Testing 9.98 60 Enterprise Fund ROCKY MOUNTAIN COLLISION C13732 Water Emmissions Testing 9.98 60 Enterprise Fund ROCKY MOUNTAIN COLLISION C17214 Stmt. 327941 08/08/19 Emmission Testing 9.98 60 Enterprise Fund ROCKY MOUNTAIN COLLISION C18131 Stmt. 327941 08/08/19 Emmission Testing 9.98 60 Enterprise Fund ROCKY MOUNTAIN COLLISION C18634 Emmission Testing 8.88 60 Enterprise Fund ROCKY MOUNTAIN COLLISION C18965 Water Emissions Testing 9.98 60 Enterprise Fund ROCKY MOUNTAIN COLLISION Emissions test for Chevy Impala C13669 9.98 60 Enterprise Fund ROCKY MOUNTAIN COLLISION Emissions test on camel hydrocleaner C16390 9.98 Date: 8/22/19 02:09:40 PM Page: 12Meridian City Council Meeting Agenda August 27, 2019 – Page 365 of 403 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund ROCKY MOUNTAIN COLLISION Emissions test on maintenance truck C19118 9.98 60 Enterprise Fund ROCKY MOUNTAIN COLLISION Ref Stmt 327941 08/08/19 Emmission testing P. Cotten C19160 9.98 60 Enterprise Fund SALLY ANDERSON Refund:Wat/Sew/Trash; 4279 N. Weston Ave.80.68 60 Enterprise Fund STEVE & JESSI WEBB Refund:Wat/Sew/Trash; 1921 S. Marsh Wood Pl.154.19 60 Enterprise Fund SULLIVAN REBERGER PO 19-0011 Lobbying Fee July 2019 4,000.00 60 Enterprise Fund SYNCB/AMAZON 448683393743; Corner Bookshelf, Qty 1 72.99 60 Enterprise Fund SYNCB/AMAZON 473639754637 Power relays to repair control panel (3 qty) 39.03 60 Enterprise Fund SYNCB/AMAZON 579447577678; Screen Protectors for Inspector Cell Phones 97.19 60 Enterprise Fund SYNCB/AMAZON 67859845999; Corner Shelf Organizer, Qty 2 72.72 60 Enterprise Fund THE UPS STORE IPDES sample shipping (1 qty)105.66 60 Enterprise Fund TYLER & BRYNDON FLINT Refund:Wat/Sew/Trash; 2685 W. Ladle Rapids St.47.86 60 Enterprise Fund UNITED OIL Oil for shop (181 qty)543.10 60 Enterprise Fund VALUE HEATING & AIR CONDITION Repaired HVAC @ Well 14, WO#265379 95.00 60 Enterprise Fund VALUE HEATING & AIR CONDITION Repaired HVAC @ Well 25, Replaced Fan Motor,WO#265380 465.00 60 Enterprise Fund WASTECORP PUMPS LLC Plunger pump ring set (3 qty)963.02 60 Enterprise Fund WELS CHURCH EXTENSION FUND Refund:Wat/Sew/Trash; 1812 E. Green Meadow Ct.187.86 60 Enterprise Fund WESTERN STATES CHEMICAL Deo-blocks (6 qty)688.36 60 Enterprise Fund WW GRAINGER, INC Full face rubber gasket (6 qty)46.68 60 Enterprise Fund WW GRAINGER, INC HVAC high cap pleated filters (12 qty)24.00 60 Enterprise Fund WW GRAINGER, INC Split bushing for moyno pump 1, rebuild at digester 3 (1 qty 37.96 Date: 8/22/19 02:09:40 PM Page: 13Meridian City Council Meeting Agenda August 27, 2019 – Page 366 of 403 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB570607 b/w (346 qty) & color (1,051 qty) images 54.28 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB576316 b/w (1,593 qty) & color (124 qty) images 14.17 Total 60 Enterprise Fund 496,473.54 Report Total 2,019,785.65 Date: 8/22/19 02:09:40 PM Page: 14Meridian City Council Meeting Agenda August 27, 2019 – Page 367 of 403 CjQ/rE IDA*,-----IN CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 4 Item Title: Items Moved From Consent Agenda Meeting Notes: EIDIAN,-- DAJ CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 5 A Item Title: Fire Department - Station 6 Change Order Update Meeting Notes: 9 I TEM SHEET C ouncil Agenda I tem - 5.A . Presenter: Fire Chief M ark Niemeyer Estimated Time for P resentation: 5 minutes Title of I tem - F ire Department: Station 6 Change Order Update [Action Item] Department report regarding a c hange o rd er for installation of a fire hydrant at the rear o f F ire S tatio n 6 alo ng with other p o tential and future c o ns ideratio ns. AT TAC HM E NT S: Description Type Upload D ate Memo to Council C over Memo 8/21/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 368 of 403 Meridian Fire Department 33 E. Broadway Avenue, Suite #210 Meridian, ID 83642 Phone 208-888-1234 www.meridiancity.org August 21, 2019 MEMORANDUM TO: Mayor and City Council Members CC: Mark Niemeyer FROM: Meridian Fire Department RE: Station 6 Change Order update Department report regarding a change order for installation of a fire hydrant at the rear of Fire Station 6 along with other potential and future considerations. Meridian City Council Meeting Agenda August 27, 2019 – Page 369 of 403 CjQ/rE IDIZ IANC-DAHO - CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 5 B Item Title: City Council - Proposed Amendment to Meridian City Code 6-2- 8(D) and (G) to increase fine amounts Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.B . Presenter: Genesis M ilam Estimated Time for P resentation: 10 Title of I tem - City Council: P roposed Amendment to M er idian City Code 6-2-8(D) and (G) to Increase F ine Amounts C urrent C ity C o d e 6-2-8 P roposed Amend ment to C ity C ode 6-2-8(G ) “Do g R ushing” to increas e the fine levied fo r vio lations from $300 to $500-$1,000.00 eac h vio lation, and d ed icate any fine p aid to ward our c o s ts fo r the Idaho Humane S o ciety c o ntract. AT TAC HM E NT S: Description Type Upload D ate Current City Code 6-2-8 B ackup Material 8/22/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 370 of 403 8/22/2019 Sterling Codifiers, Inc. https://www.sterlingcodifiers.com/codebook/index.php?book_id=306 1/3 6-2-8: PROHIBITED ACTS: A court sentencing a person for a violation of this chapter may assess court costs in addition to the fines and penalties set forth herein. A. Barking Dog: It shall be unlawful for any dog owner to permit a dog owned by such person to carry on excessive, continuous or untimely barking or noise. A violation of this subsection shall constitute an infraction punishable by a fine of one hundred dollars ($100.00). B. Reserved. C. Damage To Property: It shall be unlawful for any person owning any animal to cause or allow such animal to damage private or public property without the consent of the property's owner. A violation of this subsection shall constitute a misdemeanor punishable by a fine of three hundred dollars ($300.00) and ninety (90) days' jail. D. Dog At Large In Public Place: Except as otherwise allowed by law, it shall be unlawful for any dog owner to allow or cause any dog owned by such person to be or remain in any public place, unless such dog is controlled by a leash not exceeding six feet (6') in length. A person's first violation of this subsection shall constitute an infraction punishable by a fine of twenty five dollars ($25.00). A person's second violation of this subsection shall constitute an infraction punishable by a fine of fifty dollars ($50.00). A person's third violation of this subsection shall constitute an infraction punishable by a fine of one hundred dollars ($100.00). The animal control officer may seize and impound any dog found in violation of this subsection. E. Dog At Large On Private Premises: It shall be unlawful for any dog owner to allow or cause such dog to be or remain upon any private premises without the consent of the person in possession of such premises. A person's first violation of this subsection shall constitute an infraction punishable by a fine of twenty five dollars ($25.00). A person's second violation of this subsection shall constitute an infraction punishable by a fine of fifty dollars ($50.00). A person's third violation of this subsection shall constitute a misdemeanor punishable by a fine of three hundred dollars ($300.00) and ninety (90) days' jail. The animal control officer may seize and impound any dog found in violation of this subsection. F. Dog Attacking Or Biting: Any owner of a dog which, when unprovoked, attacks or bites another person or other domestic animal upon the streets, sidewalks, any public grounds or places, or private property not owned or possessed by the owner of the biting dog, shall be guilty of a misdemeanor punishable by a fine of three hundred dollars ($300.00) and ninety (90) days' jail. The animal control officer may seize and impound any dog found in violation of this subsection. Where a dog seized pursuant to this provision shows any symptom of rabies or has not been vaccinated for rabies, the animal control officer shall deliver the biting animal to the Idaho Humane Society or to a licensed veterinarian for examination for rabies, and all related costs of such examination shall be paid by the dog owner upon demand from city. Such examination may include, at the discretion of the Idaho Humane Society or veterinarian to whom the biting dog is surrendered, a period of quarantine, confinement, and/or impoundment. If such biting dog is determined to be free of rabies, the dog shall be returned to the owner upon payment to the Idaho Humane Society or licensed veterinarian who examined such animal of all related fees and/or Meridian City Council Meeting Agenda August 27, 2019 – Page 371 of 403 8/22/2019 Sterling Codifiers, Inc. https://www.sterlingcodifiers.com/codebook/index.php?book_id=306 2/3 costs. If such biting dog is determined to be afflicted with rabies, the biting dog shall be euthanized according to the provisions of this chapter. G. Dog Rushing: It shall be unlawful for any owner of a dog which, when unprovoked, in a vicious or terrorizing manner, approaches any person in apparent attitude of attack upon the streets, sidewalks, any public grounds or places, or private property not owned or possessed by the owner of the dog. A violation of this subsection shall constitute a misdemeanor punishable by a fine of three hundred dollars ($300.00) and ninety (90) days' jail. H. Failure To Display Dog License Tag: It shall be unlawful for any dog owner to fail to cause any licensed dog owned by such person to wear, at all times, a durable, secure collar bearing a valid city of Meridian dog license tag. Production of proof that such dog is licensed shall be an affirmative defense to a charge of violation of this subsection. The person raising such affirmative defense shall bear the burden of proof that such defense applies. A violation of this subsection shall constitute an infraction punishable by a fine of twenty five dollars ($25.00). I. Failure To License Dog: It shall be unlawful for any dog owner to fail to obtain a city of Meridian dog license for any dog owned by such person. It shall be an affirmative defense to a charge of violation of this subsection that such dog is six (6) months of age or younger. The person raising such affirmative defense shall bear the burden of proof that such defense applies. A person's first violation of this subsection shall constitute an infraction punishable by a fine of twenty five dollars ($25.00). A person's second violation of this subsection shall constitute an infraction punishable by a fine of fifty dollars ($50.00). A person's third violation of this subsection shall constitute a misdemeanor punishable by a fine of three hundred dollars ($300.00) and ninety (90) days' jail. J. Failure To Update Dog Owner Contact Information: It shall be unlawful for any dog owner to fail to provide to the city clerk's office updated contact information where there is a change in such dog owner's physical address, mailing address, and/or telephone number registered with any city of Meridian dog license. A violation of this subsection shall constitute an infraction punishable by a fine of ten dollars ($10.00). K. Failure To Vaccinate Dog Against Rabies: It shall be unlawful for any dog owner to fail to vaccinate his or her dog against rabies within the first year of the dog's life. Further, it shall be unlawful for any dog owner to fail to renew his or her dog's rabies vaccination every three (3) years. L. Female Dog In Heat: It shall be unlawful for any owner of a female dog in heat to fail to enclose such female dog in such a manner as to preclude other dogs from attacking or being attracted to such female dog. A violation of this subsection shall constitute a misdemeanor punishable by a fine of three hundred dollars ($300.00) and ninety (90) days' jail. M. Fraudulent Display Of Dog License Tag: It shall be unlawful for any dog owner to fail to cause or allow any dog owned by such person to wear a dog license tag issued for another dog, or to wear any imitation of a city of Meridian dog license tag. A violation of this subsection shall constitute a misdemeanor punishable by a fine of three hundred dollars ($300.00) and ninety (90) days' jail. N. Harboring Excess Dogs: It shall be unlawful for any person to own; keep, harbor, possess, accept, or maintain custody, control, or care of; or license more than three (3) dogs at any single Meridian City Council Meeting Agenda August 27, 2019 – Page 372 of 403 8/22/2019 Sterling Codifiers, Inc. https://www.sterlingcodifiers.com/codebook/index.php?book_id=306 3/3 residence, property, or premises. It shall be an affirmative defense to a charge of violation of this subsection that such dogs comprise a single litter of puppies under six (6) months of age that is kept at a single location with the mother dog. The person raising such affirmative defense shall bear the burden of proof that such defense applies. A violation of this subsection shall constitute a misdemeanor punishable by a fine of three hundred dollars ($300.00) and ninety (90) days' jail. O. Harboring Rabid Animal: It shall be unlawful for any person to own, keep, harbor, possess, accept, or maintain custody, control, or care of any animal afflicted with rabies. A violation of this subsection shall constitute a misdemeanor punishable by a fine of three hundred dollars ($300.00) and ninety (90) days' jail. The animal control officer may seize and impound any animal found in violation of this subsection. P. Harboring Vicious Dog: It shall be unlawful for any person to own a vicious dog in the city of Meridian more than fourteen (14) days following the entry of a final decision that the dog is a vicious dog. Fourteen (14) days following the entry of a final decision that the dog is a vicious dog, such dog may be considered to be contraband, and may be seized pursuant to warrant and euthanized. A violation of this subsection shall constitute a misdemeanor punishable by a fine of one thousand dollars ($1,000.00) and one hundred eighty (180) days' jail. Additionally, upon conviction, the court may authorize the animal control officer to seize, impound, and/or euthanize the dog giving rise to the violation. Q. Improper Disposal Of Dead Dogs: It shall be unlawful for any person to place or leave any dead dog on public or private property, including premises lawfully owned or possessed by such person. A violation of this subsection shall constitute a misdemeanor punishable by a fine of three hundred dollars ($300.00) and ninety (90) days' jail. R. Interference With Animal Control Officer: It shall be unlawful for any person to hinder or interfere with in any manner an animal control officer who is enforcing any of the provisions of this chapter. A violation of this subsection shall constitute a misdemeanor punishable by a fine of three hundred dollars ($300.00) and ninety (90) days' jail. S. Removal Of Dog Feces: It shall be unlawful for any person to fail to promptly remove and dispose of, in a sanitary manner, any and all feces left by a dog owned or being handled by such person on property, public or private, other than the premises of the owner or handler of such dog. A violation of this subsection shall constitute an infraction punishable by a fine of twenty five dollars ($25.00). T. Unlawful Reclamation Of Impounded Dog: It shall be unlawful for any person to recover or attempt to recover possession of any impounded dog, in any manner contrary to city policy or the provisions of this chapter. A violation of this subsection shall constitute a misdemeanor punishable by a fine of three hundred dollars ($300.00) and ninety (90) days' jail. (Ord. 16-1713, 11-15-2016) Meridian City Council Meeting Agenda August 27, 2019 – Page 373 of 403 Cj1ifE IDIZIAN*--DAHO CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 5 C Item Title: Community Development -Draft Ordinance Prohibiting Use of Compression Brakes within the City of Meridian Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.C . Presenter: Community D evelopment Estimated Time for P resentation: 10 minutes Title of I tem - Community Development: D raft Ordinance P rohibiting Use of Compression B rakes within the City of M eridian D raf t Ordinance T hat Would Prohibit the Use of Air Compression B rakes within the City of Meridian. Previously discussed in November 2018 AT TAC HM E NT S: Description Type Upload D ate Draft Ordinance Air C ompression Brakes Ordinance 8/7/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 374 of 403 DRAFT – AUGUST 13, 2019 ORDINANCE ADDING SECTION 7-1-13 – AIR COMPRESSION BRAKES PAGE 1 CITY OF MERIDIAN ORDINANCE NO. ________________ BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER AN ORDINANCE ADDING MERIDIAN CITY CODE SECTION 7-1-13, PROHIBITING THE USE OF AIR COMPRESSION BRAKES; ADOPTING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, an ordinance prohibiting the use of air compression brakes within the City of Meridian would mitigate noise from these devices, particularly in residential neighborhoods; and, WHEREAS, an ordinance prohibiting the use of air compression brakes within the City of Meridian would be consistent with ordinances adopted by Ada County and other incorporated cities within Ada County; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That section 7-1-13 is added to the Meridian City Code as follows: 7-1-13: AIR COMPRESSION BRAKES PROHIBITED: A. The term “air compression brakes” shall include devices that alter the operation of an engine’s exhaust to slow a vehicle or truck. B. The use of air compression brakes by vehicles or trucks, as defined in Idaho Code title 49, chapter 1, within the City is hereby prohibited and shall be unlawful, except under emergency circumstances where the use of air compression brakes is necessary to prevent an accident or injury to persons or property. C. The following vehicles and trucks are exempted from the prohibitions of this section: 1. Vehicles and trucks operated by a fire department; and, 2. Vehicles used for public transit purposes. Section 2. That all ordinances, resolutions, orders, or parts thereof or in conflict with this ordinance are hereby voided. Section 3. That this ordinance shall be effective immediately upon its passage and publication. PASSED by the City Council of the City of Meridian, Idaho this ____ day of August, 2019. APPROVED by the Mayor of the City of Meridian, Idaho, this ____ day of August, 2019. APPROVED: ATTEST: __________________________________ ________________________________ Tammy de Weerd, Mayor Chris Johnson, City Clerk Meridian City Council Meeting Agenda August 27, 2019 – Page 375 of 403 DRAFT – AUGUST 13, 2019 ORDINANCE ADDING SECTION 7-1-13 – AIR COMPRESSION BRAKES PAGE 2 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 19-_________ An ordinance adding Meridian City Code section 7-1-13, prohibiting the use of air compression brakes; adopting a savings clause; and providing an effective date. A full text of this ordinance is available for inspection at Meridian City Hall, 33 E. Broadway Avenue, Meridian, Idaho. This ordinance shall be effective upon its passage and publication. ____________________________________ City of Meridian Mayor and City Council By: Chris Johnson, City Clerk First Reading: _________________ Adopted after first reading by suspension of the rule as allowed pursuant to Idaho Code § 50-902: YES_______ NO_______ Second Reading: ________________ Third Reading: _________________ STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 19-____________ The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance no. 19-_____ of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A(3). DATED this ______ day of __________________, 2019. ____________________________________ William L.M. Nary, City Attorney Meridian City Council Meeting Agenda August 27, 2019 – Page 376 of 403 �/rEDAHO IDIZ IAN.,+ - CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 5 D Item Title: Benefits Trust Agreement Discussion Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.D . Presenter: Bill Nary Alex F rietag Eric S trolberg Christena Barney Estimated Time for P res entatio n: 10 minutes Title of Item - Benefits Trust Agreement Discussion Disc ussion regard ing Benefits Trus t Bylaws and Agreement AT TAC HM E NT S: Description Type Upload D ate Trust B y L aws B ackup Material 8/22/2019 Trust Agreement A greements / C ontracts 8/22/2019 Meridian City Council Meeting Agenda August 27, 2019 – Page 377 of 403 CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST BYLAWS Meridian City Council Meeting Agenda August 27, 2019 – Page 378 of 403 i TABLE OF CONTENTS ESTABLISHMENT AND PURPOSES OF THE TRUST .............................................1 AUTHORIZATION ................................................................................................................................... 1 PURPOSES OF TRUST ............................................................................................................................. 1 TRUST MEMBERSHIP ...................................................................................................1 TRUSTEE POSITIONS ............................................................................................................................. 1 RESIGNATION ......................................................................................................................................... 1 REMOVAL ................................................................................................................................................ 2 SUCCESSOR TRUSTEE ........................................................................................................................... 2 POWERS OF SUCCESSOR TRUSTEE .................................................................................................... 2 SUBCOMMITTEES .................................................................................................................................. 2 COMPENSATION OF TRUSTEE ............................................................................................................ 2 TRUSTEE LIABILITY .............................................................................................................................. 2 TRUSTEE RESPONSIBILITIES ....................................................................................3 TRUSTEE RESPONSIBILITIES ............................................................................................................... 3 TRUSTEE CLAIMS .................................................................................................................................. 3 COLLECTION ........................................................................................................................................... 3 EXPENSES, RESERVES, AND TAXES .................................................................................................. 3 INVESTMENTS ........................................................................................................................................ 4 TRUST POWERS ...................................................................................................................................... 4 INTERPRETATION OF TRUST AGREEMENT ..................................................................................... 4 BOOKS AND RECORDS.......................................................................................................................... 4 TRUST AUTHORIZATION ...................................................................................................................... 5 TRUST OFFICERS ...........................................................................................................5 CHAIR AND VICE-CHAIR ELECTIONS ............................................................................................... 5 CHAIR RESPONSIBILITIES .................................................................................................................... 5 VICE-CHAIR RESPONSIBILITIES ......................................................................................................... 6 CHAIR AND VICE-CHAIR TERMS ........................................................................................................ 6 MEETINGS ........................................................................................................................6 REGULAR AND SPECIAL MEETINGS ................................................................................................. 6 MEETING DATES .................................................................................................................................... 6 TRUSTEE MEETING LOCATION .......................................................................................................... 7 EXECUTIVE SESSIONS .......................................................................................................................... 7 AGENDA PREPARATION AND FORMAT .................................................................7 AGENDA PREPARATION ....................................................................................................................... 7 AGENDA FORMAT .................................................................................................................................. 7 ORDERLY CONDUCT OF MEETINGS .................................................................................................. 8 QUORUM .................................................................................................................................................. 8 VOTING ..................................................................................................................................................... 8 RULES OF ORDER ................................................................................................................................... 8 MINUTES .................................................................................................................................................. 9 PUBLIC PARTICIPATION AT TRUST MEETINGS .............................................................................. 9 ROLES AND RESPONSIBILITIES ..............................................................................10 MAYOR AND CITY COUNCIL ..............................................................................................................10 EMPLOYEE UNIONS ..............................................................................................................................10 CITY EMPLOYEES .................................................................................................................................11 ADMINISTRATIVE SUPPORT...............................................................................................................11 OUTSIDE CONSULTANTS ....................................................................................................................11 AMENDING BY-LAWS .................................................................................................12 EXHIBIT A.......................................................................................................................13 Meridian City Council Meeting Agenda August 27, 2019 – Page 379 of 403 1 1. ESTABLISHMENT AND PURPOSES OF THE TRUST 1.1 AUTHORIZATION. The City of Meridian adopted Resolution #_________ on __________, creating a City of Meridian Employee Benefits Plan Trust and approving the City of Meridian Employee Benefits Plan Trust Agreement (“Trust Agreement”), attached hereto as Exhibit A. The defined terms contained in these Bylaws have the same meaning as those same defined terms in the Trust Agreement. These Bylaws are created pursuant to section 3.17 of the Trust Agreement, which authorizes the Trustees to “promulgate such rules and regulations as may, in their discretion, be proper and necessary for the sound and efficient administration of the Trust.” The effective date of the Trust is January 1, 2020. 1.2 PURPOSES OF TRUST. The City of Meridian established a Benefits Plan (“Plan”) to provide for the payment of Eligible Expenses incurred by Plan Participants for certain services. The purposes of the Trust are: a. to receive, in advance, all contributions to the Plan, b. to hold, manage, invest and reinvest the Trust property and all income from the property, in accordance with the terms of this Trust, and c. to make distributions from the Trust Fund in such amounts and to such person or persons as the Plan Administrator shall direct to provide for the payment of (i) Covered Medical Expenses, (ii) Covered Dental Expenses, (iii) Covered Pharmacy Expenses (iv) Covered Vision Expenses incurred by Plan Participants. d. to be responsible for the Trust’s long-term financial stability; to make decisions within the confines of the budgeted funds, the law, and governing rules regarding such things as plan design, who are covered individuals, PEHP plan offerings, Wellness programs, and other health related programs. 2. TRUST MEMBERSHIP 2.1 TRUSTEE POSITIONS. The Health Insurance Trust is comprised of three to five voting members, primarily, but not limited to, Benefits Committee personnel. 2.2 TERM. All Trustees will serve until the Trustee’s death, incapacity, resignation, or removal, whichever comes first. 2.3 RESIGNATION. A Trustee may resign from all further duty or responsibility upon giving (30) thirty days notice in writing to the Mayor and Chair or Vice-Chair or such shorter notice as the Mayor may accept as sufficient. The notice shall state a date when the Trustee’s resignation shall take effect. The resignation shall take effect on the date specified in the notice unless a successor Trustee shall have been Meridian City Council Meeting Agenda August 27, 2019 – Page 380 of 403 2 appointed at an earlier date, in which event the resignation shall take effect immediately upon the appointment of the successor Trustee. (Trust Agreement 3.5). 2.4 REMOVAL. A Trustee may be removed from office at any time by a written notice signed by the Mayor, which shall be sent by registered or certified mail and which shall state a date when the removal shall take effect. (Trust Agreement 3.6). 2.5 SUCCESSOR TRUSTEE. In the event a Trustee is no longer able to act under the terms of this Trust Agreement, resigns, is removed or comes to the end of their term, a successor Trustee shall be appointed by the City Council. The Mayor, by signed written notice, shall transmit such appointments to the City Council for approval. Until the appointment of the successor Trustee, the remaining Trustees by majority vote shall have full power to act. 2.6 POWERS OF SUCCESSOR TRUSTEE. A successor Trustee shall become vested with all the property, rights, powers, and duties of a Trustee upon (i) appointment as a successor Trustee, and (ii) acceptance by such successor Trustee of the trusteeship in a writing filed with the Trustees. (Trust Agreement 3.9). 2.7 SUBCOMMITTEES. The Trust may determine that a subcommittee or subcommittees are necessary to effectively conduct the business of the Trust. The subcommittees shall be organized on an as needed basis and may be temporary or permanent. The role of the subcommittee is to study, review, and make recommendations to the full Trust concerning policy, issues, or situations before the Trust. 2.8 COMPENSATION OF TRUSTEES. The Trustees shall serve without compensation from the Trust for services rendered in such capacity, but all reasonable expenses specifically incurred in the performance of the Trustee’s duties pursuant to this Plan shall be paid out of Trust Funds. Trustees are governed by fiduciary duties as imposed by State law and any applicable Federal law while incurring expenses associated with their performance as Trustees pursuant to this Plan. 2.9 TRUSTEE LIABILITY. To the extent permitted by law, neither the Trustee nor any other person shall incur any personal liability for any acts or for failure to act within the scope and course of their duties as Trustees except for willful misconduct or willful breach of this Plan. Meridian City Council Meeting Agenda August 27, 2019 – Page 381 of 403 3 3. TRUSTEE RESPONSIBILITIES 3.1 TRUSTEE RESPONSIBILITIES. The Trustees (i) accept the trusteeship, and (ii) declare that they will receive and hold the Fund assets as Trustees under the Trust Agreement for the uses, purposes, and trusts set forth in the Trust Agreement. 3.2 VALIDITY OF CLAIMS. The Trustees, or any person or persons designated by them, may (i) pass upon the validity of claims for Benefits under the Plan, and (ii) in payment of valid claims in the amounts approved, authorize payments upon the Fund. The Trustees shall not be considered the agents of the Plan Administrator. 3.3 COLLECTION. The Trustees shall (i) require all Employer and Employee Contributions by regular, periodic payroll deductions to be paid in advance and that they are deposited and disbursed from a Trust Fund(s) duly established under the irrevocable Trust Agreement; (ii) make any necessary refund or adjustments, and (iii) maintain such monies in a Trust Account in the Trust Fund’s name. In order to carry out the purposes of this Trust, the Trustees (i) shall have the power to specify the exact time and manner in which the payment of Contributions to the Fund are to be made, and (ii) shall be required to notify the contributing Employers and Employees in writing of these requirements. 3.4 EXPENSES, RESERVES, AND TAXES The Trustees shall: a. pay or provide for (i) the payment of all reasonable and necessary expenses of collecting the Employer and Employee Contributions and administering the affairs of the Trust and Fund, including all expenses which may be incurred in connection with the establishment of the Trust and Fund, (ii) the employment of administrative, legal, expert and clerical assistance, and (iii) the leasing of premises and the purchase or lease of the materials, supplies and equipment which the Trustees, in their discretion, find necessary or appropriate in the performance of their duties; b. establish the following reserves: (i) a reserve in amount as certified by a member of the American Academy of Actuaries as being necessary for payment of all claims against the trust fund for benefits, including both claims reported and not yet paid and claims incurred but not yet reported; (ii) if, under the Plan, periodic contributions to the Trust Fund have been paid in advance or are payable less frequently than monthly, there shall be a reserve for unearned contributions as computed pro rata on the basis of the unexpired portion of the period for which the contribution has been paid, and (iii) if future claims payments plus future costs of operation are greater than future contributions plus current reserves, there shall be a reserve in an amount equal to future claims payments plus future costs of operation, less future contributions, less current reserves; c. pay any federal, state or local tax which may be properly levied against the Fund or Benefits paid; d. establish and maintain in its Trust Fund surplus equal to at least (i) the equivalence of three (3) months of contributions for the current year plan; or, (ii) one Meridian City Council Meeting Agenda August 27, 2019 – Page 382 of 403 4 hundred ten percent (110%) of the difference between the total dollar aggregate stop-loss attachment point plus costs of operation and the total dollar expected contributions for the current plan year. Up to one-third of the surplus required by this Section 2.5(d) may be funded by a clean, irrevocable letter of credit, in a form acceptable to the Director of the Idaho Department of Insurance, issued in favor of the trust fund by a federally or state- chartered bank having a branch office in Idaho. Such irrevocable letter of credit cannot be guaranteed by pledge of any of the plan assets. The funding cannot be in the form of prepaid contributions or other loan or associated with an offsetting liability. 3.5 INVESTMENTS. All funds and assets received by the Trustees in accordance with this Trust Agreement shall be Trust Funds and shall be deposited by the Trustees in bank or banks that the Trustees designate for that purpose. All withdrawals, drafts, or checks of Trust Funds from such bank or banks shall be effective only upon the signature or countersignature of duly authorized Trustees. The Trustees may invest and reinvest any part of the Trust Fund not required for current expenditures; provided however, such investments shall be made and held in the name of the Trust Fund, and the interest and yield thereon shall inure to the account of the Trust Fund. No investment shall be made unless authorized in writing by the Trustee and so shown in the records of the Trust Fund. All investments shall be made in accordance with Idaho Code §41-4009. 3.6 TRUST POWERS. The Trustee has all powers provided by the Idaho Uniform Trustee’s Powers Act, as amended, and any other statute or rule of law. In addition, the Trustees may exercise all rights or privileges granted to them by provisions of the Plan and may agree to any alteration, modification or amendment of the Plan. The Trustees will notify the City Council of any and all alterations, modifications or amendment to the Plan. Persons dealing with the Trustees shall not be required to inquire into the authority of the Trustees with regard to any dealings in connection with the Plan. 3.7 INTERPRETATION OF TRUST AGREEMENT. The Trustees shall have the power to construe the provisions of the Trust Agreement. Any construction adopted by the Trustees in good faith consistent with the provisions of the Plan shall be binding upon the Employees, the Employer, the Plan Administrator and all others claiming by or through any of them by assignment, bequest or otherwise. 3.8 BOOKS AND RECORDS. The Trustees shall cause full and accurate records and accounts to be entered and maintained during all times of the existence of the Trust covering all financial transactions and affairs of the Trust Fund. Any audit of the Plan or Trust shall be completed independently of any other entity. Within ninety (90) days after close of a fiscal year of the Plan, the Trustee shall prepare an annual statement in writing summarizing the financial transactions of the Trust Fund for such fiscal year and the financial condition of the Trust at the end of such year in accordance with the requirements I.C. §§ 41-401, et al, and with generally accepted accounting principles. The statement shall be in a form acceptable to the Director of the Idaho Department of Insurance and include such information as prescribed by the Director. The financial information included therein shall be certified by the accountant who audited such information. The Trustee shall promptly deliver a copy of the statement to Employer and keep a copy thereof on file in Meridian City Council Meeting Agenda August 27, 2019 – Page 383 of 403 5 the business office from which the Plan is operated. Such statement shall be available for review by any Beneficiary at all reasonable times for a period of not less than three (3) years from the date of the statement. If the plan is managed by a third-party administrator, such statement shall be available at the administrative offices of the Employer. The Plan's annual statement shall be accompanied by the certified actuarial opinion described in I.C. § 41-4010. Such annual statement shall be prepared in accordance with actuarial standard of practice no. 28. The Plan shall require that the qualified actuary retain the actuarial work papers until the Department of Insurance has filed an examination report of the Plan covering the period of the actuarial opinion but no longer than seven (7) years from the date of such opinion. On or before expiration of such ninety (90) day period the Trustee shall file an original of the annual statement and certified actuarial opinion with the Director in a form prescribed by the Director. The Trustee shall pay a filing fee as necessary. The Trustee shall also file quarterly supplemental unaudited financial reports and other periodic supplemental unaudited financial reports in a form and at the times prescribed by the Director. 3.9 TRUST AUTHORIZATION. Any instrument in writing made by formal action of the Trustees, the Fund and the Trustees shall be bound by the signature of any two authorized Trustees. All persons, partnerships, corporations, associations, and the Plan Administrator may rely on the signature of the Trustees as duly authorizing the instrument in accordance with the Trust Agreement. 4. TRUST OFFICERS 4.1 CHAIR AND VICE-CHAIR ELECTIONS. The Trustees establish the positions of Chair and Vice-Chair. The Chair and Vice-Chair shall be elected by a majority vote of the Trustees. The Chair and Vice-Chair shall be elected at the first regular Trust meeting of the applicable year and shall assume the responsibilities of their positions at the meeting in which they are elected. 4.2 CHAIR RESPONSIBILITIES. The Chair is responsible for the following duties: a. Set the agenda for the quarterly trustee meetings. b. Preside over the monthly or scheduled trustee meetings. c. Announce the business before the trustees in the order in which it is to be acted upon. d. State and put to vote all questions which are regularly moved or necessarily arise in the course of proceedings and to announce the result of the vote. e. Enforce on all occasions the observance of order and decorum among the trustees. f. Decide all questions of order (subject to appeal to the committee by any two members) and to inform the trustees when necessary, or when referred to for the purpose, on a point of order or practice. Meridian City Council Meeting Agenda August 27, 2019 – Page 384 of 403 6 g. Authenticate, by signature, when necessary, all the acts, orders, and proceedings of the Trust and in general to represent and stand for the Trust declaring its will in all things obeying its commands. h. Ensure effective operation of the Trust and its committees in conformity with the highest standards of governance. i. Ensure effective communication with stakeholders, which include City Council, Mayor and employees, as well as other relevant constituencies and that the views of these groups are understood by the Trust. This includes presenting information to Council and other groups as needed. j. Set the agenda, style and tone of Trust discussions to promote constructive debate and effective decision making. k. Ensure all sub-committees are properly established, composed and operated. l. Prepare an annual report for the City Council. 4.3 VICE-CHAIR RESPONSIBILITIES. The Vice-Chair will perform the Chair’s responsibilities at the Chair’s request or absence. 4.4 CHAIR AND VICE-CHAIR TERMS. The Chair and Vice-Chair will serve two-year terms and will be selected by majority vote of the Trustees. The Chair and Vice- Chair can be removed from their respective positions by majority vote of the Trustees. Trustees can be appointed consecutively to an Officer position. 5. MEETINGS 5.1 REGULAR AND SPECIAL MEETINGS. The Trustees shall transact all business at official meetings of the Trustees. These may be either regular or special meetings, defined as follows: a. Regular Meeting – A regular Trustee meeting is the usual, official legal- action meeting, scheduled and held regularly. b. Special Meeting – A special Trustee meeting is an official legal-action meeting called between regular meetings to consider specifically identified topics. Every Trust meeting shall be open to the public except as provided for by Idaho law and shall be called to order by the Chair, or in the Chair’s absence, by the Vice-Chair. Trust meetings shall be posted in accordance with Idaho law. 5.2 MEETING DATES a. Regular Meetings. There shall be a regular meeting of the Trustees held on a quarterly basis. A regular meeting may be rescheduled or canceled by agreement of a majority of Trustees. b. Special Meetings. Any one Trustees may call a special meeting of the Trustees at any time, in person, by telephone or by e-mail, by giving at least forty-eight Meridian City Council Meeting Agenda August 27, 2019 – Page 385 of 403 7 (48) hours written or e-mailed notice of the time and place of the meeting to the remaining Trustees. The Trustees may conduct ministerial and administrative duties by voting via e- mail, without notice, but a record of such action must be made and stored, pursuant to applicable law. 5.3 TRUSTEE MEETING LOCATION The regular Trustee meeting will be held at Meridian City Hall or in another designated location. 5.4 EXECUTIVE SESSIONS. The Trustees may conduct executive sessions that are closed to the public after the following requirements have been followed: a. The Trustees have first been convened in an open meeting. b. The executive session is authorized by a roll call vote in open session. c. The executive session is authorized under the provisions of Idaho law. The Trustees shall reconvene the open meeting after an executive session prior to adjourning the meeting. 6. AGENDA PREPARATION AND FORMAT 6.1 AGENDA PREPARATION. a. Regular Meetings: The Chair is responsible for placing all items on the agenda of regular meetings. The Chair or Trustees, depending on the agenda item, are responsible for providing the back-up material for each agenda item and for bringing to the attention of the Chair items to be included on the agenda at future Trustee meetings. The agenda and accompanying supporting material shall be distributed to Trustees by 5:00 p.m. on the Friday prior to the scheduled Trustee meeting except in emergency or special situations. Copies of the agenda are available to the media, public and staff. b. Special Meetings. Whenever possible, the procedures for agenda preparation and dissemination used for regular meetings will be used for special meetings. c. These procedures may be altered by the Chair during an emergency or when compliance would be impractical. However, the Chair shall comply with all legal requirements when scheduling meetings and preparing the agenda. 6.2 AGENDA FORMAT. The Trustees shall follow the order of business set up by the agenda unless the order is altered at the discretion of the Chair. For regular Trustee meetings, the following format is used: Meridian City Council Meeting Agenda August 27, 2019 – Page 386 of 403 8 a. Call to order, roll call b. Approval of minutes c. Consent grouping d. Reports e. Action Items f. Discussion Items g. Public Participation h. Adjournment A notice of executive session and the need to reconvene to regular meeting will be included as necessary. The consent grouping on the agenda is used for those items which usually do not require discussion or explanation as to the reason for Trustee action. Any Trustee may require the withdrawal of any item under the consent grouping for independent consideration. Consent agenda items may be removed for discussion and debate by any Trustee by notifying the Chair twenty-four (24) hours before the regular Trustee meeting, or by a majority of the Trustees present at the meeting. 7. MEETING PROCEDURES 7.1 ORDERLY CONDUCT OF MEETINGS. The Chair is responsible for the orderly conduct of Trust meetings and shall rule on such matters as the time to be allowed for public discussion, the appropriateness of the subject being presented, and the suitability of the time for such a presentation. All such rulings are subject to review by the Trustees at a subsequent meeting, properly noticed, as long as the matter is included on the agenda. 7.2 QUORUM. A quorum is defined as at least three (3) Trustees. In the event that a quorum is not present within fifteen (15) minutes after the scheduled start time, the meeting may be canceled and another meeting may be scheduled with due and proper notices in accordance with these rules. 7.3 VOTING. Votes on all motions shall be by ayes and nays. No secret ballots shall be used. Each Trustee shall have one vote on all matters in any meeting of the Trustees. Any action taken by the Trustees shall be taken by the vote of not less than three (3) Trustees. Motions will be recorded accurately. If there is any ambiguity, the Chair will seek clarification of the motion. The Chair or any Trustee may call for a roll call vote. Unless such vote is called for, action may be taken by voice vote in which event, unless a Trust member expresses that he/she is abstaining from voting or voices a dissenting vote, members will be presumed to have voted for passage of the motion and their votes will be so recorded. 7.4 RULES OF ORDER. The Trustees prescribe rules for its meetings as follows: a. The Trust shall hold a regular quarterly meeting and may hold other meetings as often as called. The Trust may also cancel scheduled meetings. Meridian City Council Meeting Agenda August 27, 2019 – Page 387 of 403 9 b. Each action item shall require a motion, and all motions shall require seconding. c. The Chair may make or second motions, and may vote on all motions. d. A motion to adjourn is in order at any time. Such a motion shall require a second and a majority vote. No discussion is in order. e. A motion to table is in order at any time. Such a motion requires a second and is limited to being considered only once on any given agenda item. No discussion is in order. f. Rules of order may be subject to suspension only upon a majority vote of the members of the Trust present at a meeting. g. In matters of procedure not covered by law or policy, the Trustees shall be guided by Roberts’ Rules of Order. h. During Trustee meetings, Trustees will turn off or silence cell phones. i. Trust meetings will start and end on time. j. Trustees will arrive on time or notify the Chair if they will be late to a Trust meeting. k. Trustees will arrive prepared to conduct Trust business at Trust meetings. l. Trustees will avoid sidebars, will support Trust decisions, will treat each other as colleagues, and will assume good intentions. 7.5 MINUTES. Minutes shall be kept of all regular and special Trustee meetings. Complete written minutes of each Trustee meeting are available for public review in Human Resources. The minutes for the most recent Trustee meeting will be available for review on the day that the agenda and supporting documentation is sent to Trustees in preparation for the next regularly scheduled Trustee meeting. The Trustees will take action at a subsequent meeting to amend and/or approve minutes. Minutes of regular or special meetings will be distributed to all Trustees prior to the next meeting. The Trust Secretary shall keep a written record of those Trustees present and those absent at all official Trustee meetings. The Trust Secretary shall also keep an official written record of all proceedings and actions of the Trust. The Trustees may vote to audio or video record minutes of any or all meetings. 7.6 PUBLIC PARTICIPATION AT TRUST MEETINGS. All regular and special meetings of the Trustees shall be open to the public. As part of each agenda, there will be an opportunity for public participation. The Trustees desire to hear viewpoints of City employees and consider the responsible presentation of these viewpoints vital to the efficient operation of the Trust. The Trust also recognizes its responsibility to conduct its business in an orderly and efficient manner. The Trust therefore establishes the following procedures: a. The Chair shall be responsible for recognizing speakers, maintaining proper order, and adherence to any time limit set. The Trustees may not discuss, consider or make decisions on any matter not on the agenda. However, questions asked by a public participant will be answered in writing within fifteen (15) working days if feasible by the Meridian City Council Meeting Agenda August 27, 2019 – Page 388 of 403 10 Chair or designee. Questions requiring investigation may take longer to respond to; however, the public participant will be notified of the delay. b. If considered necessary, the Chair shall set a time limit on the length of the comment period. The comments of each speaker shall be no more than three (3) minutes per topic unless the speaker requests additional time and unless the time limit is waived by the Chair. Trustees may ask for clarification or make comments in response to the speaker's remarks but shall not enter into deliberation or debate. Interruptions, defamatory remarks or other interference with the orderly conduct of Trustee business will not be permitted. The Chair shall terminate the speaker's privilege if, after being called to order, the improper conduct or remarks persist. c. Public participants shall not be recognized by the Chair while the Trustees conduct its official business. d. Individuals that want to address the Trust will sign up to do so at the beginning of each Trust meeting and will indicate the topic they will be addressing. 8. ROLES AND RESPONSIBILITIES Within the confines of applicable laws and City policies and regulations, the Trustees define their role and responsibilities with the following groups. 8.1 MAYOR AND CITY COUNCIL Within the confines of the law, the Council established the health insurance trust and appointed Trustees. Pursuant to the Trust Agreement, the Trustees serve at the pleasure of the Council. The City Council is responsible for deciding if the City offers its employees health insurance and health related benefits. Based on this decision, the Trustees make budget requests to the Council who has sole discretion in determining the Trust’s budget and appropriating approved budget amounts. Additionally, the Council decides premium allocation between the employer and employees. This decision may be made upon recommendation from a designated group or committee. Once budget funds are allocated, the Trustees are responsible for long term financial stability; for making decisions within the confines of the budgeted funds; the law, and governing rules regarding such things as plan design, who are covered individuals, PEHP plan offerings, Wellness programs, and other health related programs. 8.2 EMPLOYEE UNIONS. The Trustees are not a negotiating body and consequently do not negotiate with employee unions. The Trustees are responsible for overall premium establishment. Unions have the opportunity to give input regarding member’s health related needs and desires, plan design, coverage, offerings, etc. The Trustees consider union requests relating to plan design, coverage, offerings, etc. The Trustees serve as a source of information for the unions on health-related issues. Meridian City Council Meeting Agenda August 27, 2019 – Page 389 of 403 11 8.3 CITY EMPLOYEES. The Trustees have a fiduciary responsibility to maintain a financially sound Trust Fund. The Trustees will coordinate with the Benefits Committee as to plan design and benefits options. Trustees are responsible for communicating with employees the components of the Employee Benefits Plan and educating employees about health care options. The Trustees will use established communication processes or will create others as needed. The Trustees will encourage employees to use established communication processes. Employees are responsible for communicating their concerns and preferences for all health care related issues through appropriate groups such as WBT, EAC, and the Wellness Committee or through individual Trustees. 8.4 ADMINISTRATIVE SUPPORT. The Trustees provide direction to Human Resources related to Trust functions. The Trustees propose programs, costs, and budget, and are responsible for budget related to functions of the Trust. Human Resources is responsible for providing the following support to the Trust: secretarial support, subject matter expertise, liaison with consultants/contractors, providing financial reports, completing financial transactions, underwriting analysis with benefits consultant (evaluate numbers from the third-party administrator), regulatory compliance, administration of benefits, advising employees, liaison with State Department of Insurance. Trustees will prepare a budget for the Department of Finance to incorporate into the City’s overall budget. Trustees control and administer the Trust budget. The Trust/Trustees should be treated like a department in the budget process. 8.5 OUTSIDE CONSULTANTS. The term “Outside Consultants” is broadly defined to include the benefit consultant, third party administrator, actuary, external auditor, etc. Regarding the benefit consultant, they are responsible for: a. Plan Benchmarking b. Financial Analysis c. Renewal Analysis d. Assist with vendor relationships, as requested e. Assist with employee advocacy/problem resolution, as requested f. Contract reviews, as requested g. Attend Health Plan Trustee meetings, as requested h. Advise on legal compliance to include COBRA, HIPAA, Medicare, etc. i. Benefit Plan Consulting j. Employee Information Meetings k. Attending City Council Meetings Meridian City Council Meeting Agenda August 27, 2019 – Page 390 of 403 12 9. AMENDMENT. These Bylaws may be amended at any regular meeting of the Trustees by a majority vote of the voting membership of the Trust. The Chair shall report any amendments to the Bylaws to the Mayor and City Council. These Bylaws are adopted on this ____ day of ________, 20____ by the undersigned Trustees. INITIAL TRUSTEES: ____________________________________ William Lloyd Mossman Nary ____________________________________ Alexander Ronald Freitag ____________________________________ Eric Kent Strolberg ____________________________________ Christena Ann Barney Meridian City Council Meeting Agenda August 27, 2019 – Page 391 of 403 13 EXHIBIT A Trust Agreement See attached. Meridian City Council Meeting Agenda August 27, 2019 – Page 392 of 403 26840.001\4848-8457-3084v2 CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST AGREEMENT Meridian City Council Meeting Agenda August 27, 2019 – Page 393 of 403 City of Meridian Employee Benefits Plan Trust Agreement - 2 26840.001\4848-8457-3084v2 CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST AGREEMENT This City of Meridian Employee Benefits Plan Trust Agreement (“Trust Agreement”) is made and entered into effective ____________, 2019, by the City of Meridian. The purpose of the Trust governed by this Trust Agreement is to provide health care benefits on behalf of and for the benefit of City of Meridian employees and their Beneficiaries. NOW, THEREFORE, the undersigned hereby adopt this Trust Agreement as follows: 1. ESTABLISHMENT OF TRUST 1.1 EMPLOYER. The City of Meridian is defined as the Plan Sponsor and “Employer.” “Employer” shall include any successor corporation, and any other subsidiary, affiliate or controlled business which adopts the Plan. 1.2 ESTABLISHMENT AND NAME OF TRUST. The Employer hereby establishes an employee benefit plan trust (the “Trust”). The Trust may also be referred to as the City of Meridian Employee Benefits Plan Trust. 1.3 TRUSTEE RESPONSIBILITIES. The Trustees (i) accept the trusteeship, and (ii) declare that they will receive and hold the Fund assets as Trustees under the Trust Agreement for the uses, purposes, and trusts set forth in the Trust Agreement. 1.4 PURPOSES OF TRUST . The City of Meridian established a Benefits Plan (“Plan”) to provide for the payment of Eligible Expenses incurred by Plan Participants for certain services. The purposes of the Trust are: a. to receive, in advance, all contributions to the Plan, b. to hold, manage, invest and reinvest the Trust property and all income from the property, in accordance with the terms of this Trust, and c. to make distributions from the Trust Fund in such amounts and to such person or persons as the Plan Administrator shall direct to provide for the payment of (i) Covered Medical Expenses, (ii) Covered Dental Expenses, (iii) Covered Pharmacy Expenses (iv) Covered Vision Expenses incurred by Plan Participants. d. to be responsible for the Trust’s long-term financial stability; to make decisions within the confines of the budgeted funds, the law, and governing rules regarding such things as plan design, who are covered individuals, PEHP plan offerings, Wellness programs, and other health related programs. 1.5 EFFECTIVE DATE. The Trust shall be effective as of January 1, 2020. 1.6 PARTICIPATION IN THE TRUST . Participation in the Trust by the Employer may be discontinued by the Employer by giving thirty-one day’s advance notice in writing to the Trustees by registered certified mail at their last known address. Such discontinuation shall be effective as of the thirty-first day after the receipt of such notice by the Trustees. Meridian City Council Meeting Agenda August 27, 2019 – Page 394 of 403 City of Meridian Employee Benefits Plan Trust Agreement - 3 26840.001\4848-8457-3084v2 1.7 IRREVOCABILITY OF THE TRUST. The Employer reserves no right or authority to alter, amend, revoke or terminate the transfer in Trust. 2. ADMINISTRATION AND DISPOSITION OF TRUST FUND 2.1 CLAIMS . The Trustees, or any person or persons designated by them, may (i) pass upon the validity of claims for Benefits under the Plan, and (ii) in payment of valid claims in the amounts approved, authorize payments upon the Fund. The Trustees shall not be considered the agents of the Plan Administrator. 2.2 COLLECTION. The Trustees shall (i) require all Employer and Employee Contributions by regular, periodic payroll deductions to be paid in advance and that they are to be deposited in and disbursed from a Trust Fund(s) duly established under this irrevocable Trust Agreement; (ii) make any necessary refunds or adjustments, and (iii) maintain such monies in a Trust Account in the Trust Fund’s name. In order to carry out the purposes of this Trust, the Trustees (i) shall have the power to specify the exact time and manner in which the payment of Contributions to the Fund are to be made, and (ii) shall be required to notify the contributing Employer and Employees in writing of these requirements. 2.3 STATEMENT. The Plan shall furnish to each employee-beneficiary of the Plan a written statement or schedule adequately and clearly stating all benefits currently allowable under the Plan, together with all applicable restrictions, limitations, and exclusions, and the procedure for filing a claim for benefits, in accordance with Idaho Code §41-4004(1)(d). 2.4 ACTUARIALLY SOUND. The assets and income of the Trust Fund shall at all times be reasonably adequate to provide for full payment of all benefits promised to beneficiaries by the Plan and to cover all other costs of operation, in accordance with Idaho Code §41-4004(1)(e). The initial contribution rates to the Trust Fund shall be calculated by a qualified actuary and shall include a reasonable provision for adverse deviation and a reasonable contribution to the surplus. 2.5 EXPENSES, RESERVES, AND TAXES. The Trustees shall: a. pay or provide for (i) the payment of all reasonable and necessary expenses of collecting the Employer and Employee Contributions and administering the affairs of the Trust and Fund, including all expenses which may be incurred in connection with the establishment of the Trust and Fund, (ii) the employment of administrative, legal, expert and clerical assistance, and (iii) the leasing of premises and the purchase or lease of the materials, supplies and equipment which the Trustees, in their discretion, find necessary or appropriate in the performance of their duties; b. establish the following reserves: (i) a reserve in amount as certified by a member of the American Academy of Actuaries as being necessary for payment of all claims against the trust fund for benefits, including both claims reported and not yet paid and claims incurred but not yet reported; (ii) if, under the Plan, periodic contributions to the Trust Fund have been paid in advance or are payable less frequently than monthly, there shall be a reserve for unearned contributions as computed pro rata on the basis of the unexpired portion of the period for which the contribution has been paid, and (iii) if future claims payments plus future costs of operation are greater than future contributions plus current reserves, there shall be a reserve in an amount equal to future claims payments plus future costs of operation, less future contributions, less current reserves; Meridian City Council Meeting Agenda August 27, 2019 – Page 395 of 403 City of Meridian Employee Benefits Plan Trust Agreement - 4 26840.001\4848-8457-3084v2 c. pay any federal, state or local tax which may be properly levied against the Fund or Benefits paid; d. establish and maintain in its Trust Fund a surplus equal to at least (i) the equivalence of three (3) months of contributions for the current year plan; or, (ii) one hundred ten percent (110%) of the difference between the total dollar aggregate stop-loss attachment point plus costs of operation and the total dollar expected contributions for the current plan year. Up to one-third of the surplus required by this Section 2.5(d) may be funded by a clean, irrevocable letter of credit, in a form acceptable to the Director of the Idaho Department of Insurance, issued in favor of the trust fund by a federally or state- chartered bank having a branch office in Idaho. Such irrevocable letter of credit cannot be guaranteed by pledge of any of the plan assets. The funding cannot be in the form of prepaid contributions or other loan or associated with an offsetting liability. 2.6 INVESTMENTS AND FINANCIAL TRANSACTIONS . All funds and assets received by the Trustees in accordance with this Trust Agreement shall be Trust Funds and shall be deposited by the Trustees in bank or banks that the Trustees designate for that purpose. All withdrawals, drafts, or checks of Trust Funds from such bank or banks shall be effective only upon the signature or countersignature of duly authorized Trustees. The Trustees may invest and reinvest any part of the Trust Fund not required for current expenditures; provided however, such investments shall be made and held in the name of the Trust Fund, and the interest and yield thereon shall inure to the account of the Trust Fund. No investment shall be made unless authorized in writing by the Trustee and so shown in the records of the Trust Fund. All investments shall be made in accordance with Idaho Code §41-4009. 2.7 TRUST LIABILITY . The Trust Fund shall be legally liable for payment of all applicable benefits stated in the statement or schedule of benefits in effect at the time a claim thereunder arises. Funds in the trust are fiduciary funds, and are not liable for any obligation of any employer participant in the plan, nor subject to garnishment or levy for the obligation of any beneficiary. All funds and moneys received by the Plan and all funds billed and paid as contributions to the Trust Fund shall be timely deposited in the trust account and shall be held in no other name than the name of the self-funded plan. 2.8 INTEREST . The Trust shall not be required to pay interest on Employer or Employee contributions to the Fund. Interest accrued on Trust funds shall remain in Trust not inconsistent with the provisions of this Agreement. 2.9 SPENDTHRIFT CLAUSE. No Trust Funds shall be: a. assigned or encumbered by any Participant; b. attached by or subjected to the interference or control of any creditor of any Participant or the Employer; or c. reached by any legal or equitable process in satisfaction of any debt or liability of any Participant prior to its actual receipt by such Participant. Meridian City Council Meeting Agenda August 27, 2019 – Page 396 of 403 City of Meridian Employee Benefits Plan Trust Agreement - 5 26840.001\4848-8457-3084v2 3. TRUSTEES . 3.1 TRUSTEES. The Trust shall be administered by no less than three (3) and no more than five (5) Trustee positions. Each Trustee shall be a voting member. 3.2 INITIAL TRUSTEES. The initial Trustees are: (i) William L.M. Nary (ii) Alexander Ronald Freitag (iii) Eric Kent Strolberg (iv) Christena Ann Barney The Trustees shall be allowed to appoint ex-officio members or administrative staff as needed, upon notification to City Council. 3.3 TRUST OFFICERS. The Trustees establish the positions of Chair and Vice-Chair. The Chair and Vice-Chair shall be elected by a majority vote of the Trustees. The Chair and Vice-Chair shall be elected at the first regular Trust meeting in November of each year and shall assume the responsibilities of their positions at the meeting in which they are elected. 3.4 TERM . Each Trustee shall serve until the Trustee’s death, incapacity, resignation, or removal. 3.5 RESIGNATION . A Trustee may resign from all further duty or responsibility upon giving (30) thirty days’ notice in writing to the Mayor and Chair or such shorter notice as the Mayor may accept as sufficient. The notice shall state a date when the Trustee’s resignation shall take effect. The resignation shall take effect on the date specified in the notice unless a successor Trustee shall have been appointed at an earlier date, in which event the resignation shall take effect immediately upon the appointment of the successor Trustee. 3.6 REMOVAL . A Trustee may be removed from office at any time by a majority vote of the City Council, notice of which shall be sent by registered or certified mail and which shall state a date when the removal shall take effect. 3.7 SUCCESSOR TRUSTEE . In the event a Trustee is no longer able to act under the terms of this Trust Agreement, resigns, is removed or comes to the end of their term, a successor Trustee shall be appointed by action of the City Council. Until the appointment of the successor Trustee, the remaining Trustees by majority vote shall have full power to act. 3.8 POWERS OF SUCCESSOR TRUSTEE . A successor Trustee shall become vested with all the property, rights, powers, and duties of a Trustee upon (i) appointment as a successor Trustee, and (ii) acceptance by such successor Trustee of the trusteeship in a writing filed with the Trustees. 3.10 ACTION AND MEETINGS . Except as provided in section 3.7, any action taken by the Trustees under this Agreement shall the vote of a least three (3) Trustees. Any one of the Trustees may call a meeting of the Trustees at any time, in person, by telephone or by e-mail, by giving at least forty-eight (48) hours written or e-mailed notice of the time and place of the meeting to the remaining Trustees. The Trustees may conduct ministerial and administrative duties (e.g. paying legitimately Meridian City Council Meeting Agenda August 27, 2019 – Page 397 of 403 City of Meridian Employee Benefits Plan Trust Agreement - 6 26840.001\4848-8457-3084v2 presented bills) by voting via e-mail, without notice, but a record of such action must be made and stored, pursuant to applicable law. 3.11 TRUST AUTHORIZATION. Any instrument in writing made by formal action of the Trustees, the Fund and the Trustees shall be bound by the signature of any two authorized Trustees. All persons, partnerships, corporations, associations, and the Plan Administrator may rely on the signature of the Trustees as duly authorizing the instrument in accordance with the Trust Agreement. 3.12 VOTING. Each Trustee shall have one vote on all matters in any meeting of the Trustees. 3.13 POWERS. The Trustees have all powers provided by the Idaho Uniform Trustee’s Powers Act, as amended, and any other statute or rule of law. In addition, the Trustees may exercise all rights or privileges granted to them by provisions of the Plan and may agree to any alteration, modification or amendment of the Plan. The Trustees will notify the City Council of any and all alterations, modifications or amendment to the Plan. Persons dealing with the Trustees shall not be required to inquire into the authority of the Trustees with regard to any dealings in connection with the Plan. 3.14 INTERPRETATION OF TRUST AGREEMENT. The Trustees shall have the power to construe the provisions of the Trust Agreement. Any construction adopted by the Trustees in good faith consistent with the provisions of the Plan shall be binding upon the Employees, the Employer, the Plan Administrator and all others claiming by or through any of them by assignment, bequest or otherwise. 3.15 COMPENSATION OF TRUSTEES. The Trustees shall serve without compensation from the Trust for services rendered in such capacity, but all reasonable expenses specifically incurred in the performance of the Trustee’s duties pursuant to this Plan shall be paid out of the Trust Funds. Trustees are governed by a fiduciary duty as imposed by State law and any applicable Federal law while incurring expenses associated with their performance as Trustees pursuant to this Plan. 3.16 PAYMENT OF ADMINISTRATIVE EXPENSES. All reasonable expenses specifically incurred in administering the Plan, including but not limited to administrative fees and expenses owing to any third party administrative service provider, actuary, consultant, accountant, specialist, or other person or organization that may be employed by the Trustee in connection with the administration of the Plan, shall be paid out of Trust assets, and, if Trust assets are insufficient, by the Employer. Trustees are governed by a fiduciary duty imposed by Federal and State law as well as the City’s Ethics Policies while incurring expenses associated with the administration of this Plan. 3.17 BYLAWS . The Trustees may promulgate such bylaws as may, in their discretion, be proper and necessary for the sound and efficient administration of the Trust. 3.18 LIABILITY. To the extent permitted by law, neither the Trustee nor any other person shall incur any personal liability for any acts or for failure to act within the scope and course of their duties as Trustees except for willful misconduct or willful breach of this Plan. 3.19 BOOKS AND RECORDS. The Trustees shall cause full and accurate records and accounts to be entered and maintained during all times of the existence of the Trust covering all financial transactions and affairs of the Trust Fund. Any audit of the Plan or Trust shall be completed Meridian City Council Meeting Agenda August 27, 2019 – Page 398 of 403 City of Meridian Employee Benefits Plan Trust Agreement - 7 26840.001\4848-8457-3084v2 independently of any other entity. Within one-hundred twenty (120) days after close of a fiscal year of the Plan, the Trustees shall prepare an annual statement in writing summarizing the financial transactions of the Trust Fund for such fiscal year and the financial condition of the Trust at the end of such year in accordance with the requirements I.C. §§ 41-401, et al , and with generally accepted accounting principles. The statement shall be in a form acceptable to the Director of the Idaho Department of Insurance and include such information as prescribed by the Director. The financial information included therein shall be certified by the accountant who audited such information. The Trustees shall promptly deliver a copy of the statement to Employer and keep a copy thereof on file in the business office from which the Plan is operated. Such statement shall be available for review by any Beneficiary at all reasonable times for a period of not less than three (3) years from the date of the statement. If the plan is managed by a third-party administrator, such statement shall be available at the administrative offices of the Employer. The Plan's annual statement shall be accompanied by the certified actuarial opinion described in I.C. § 41-4010. Such annual statement shall be prepared in accordance with actuarial standard of practice no. 28. The Plan shall require that the qualified actuary retain the actuarial work papers until the Department of Insurance has filed an examination report of the Plan covering the period of the actuarial opinion but no longer than seven (7) years from the date of such opinion. On or before expiration of such one-hundred twenty (120) day period the Trustees shall file an original of the annual statement and certified actuarial opinion with the Director in a form prescribed by the Director. The Trustees shall pay a filing fee as necessary. The Trustees shall also file quarterly supplemental unaudited financial reports and other periodic supplemental unaudited financial reports in a form and at the times prescribed by the Director. 3.20 BONDING. The Trustees shall obtain a fidelity bond, or coverage deemed by the Director of the Idaho Department of Insurance to be equivalent to a fidelity bond, in the name of the Plan, the purpose of which is to protect against acts of fraud and dishonesty by the Plan’s Trustees, directors, officers and employees in connection with the Trust Fund or Plan. Such bond shall be in an amount equal to the greater of ten percent (10%) of the contributions received by the Plan or ten percent (10%) of the benefits paid during the preceding calendar year. If the Plan was not in operation during the preceding calendar year, the bond shall be in an amount equal to ten percent (10%) of the contributions projected to be received by the Plan during its first year of operation. The amount of any bond required under this section shall be not less than twenty-five thousand dollars ($25,000) or more than five hundred thousand dollars ($500,000). 4. AMENDMENTS 4.1 ENTIRE AGREEMENT. This Trust Agreement constitutes the entire agreement between the undersigned Employer and the Trustees and shall not be deemed to be varied, altered or amended by any other statement, representation or agreement by or between any person or persons whomsoever, whether written, oral or implied in any way, except as provided in this Agreement. 4.2 AMENDMENT. This Agreement may be amended to any extent at any time or from time to time by the majority vote of all the Trustees then acting under this Agreement with notification to the City Council. However, no amendment shall divert the Fund as then constituted, or any part of the fund, to a purpose other than as set forth in this Agreement. 4.3 NOTICE. The Trustees shall (i) immediately notify the Employer, the claims administrator and all other interested parties of any amendment to this Agreement, and (ii) execute any instrument or instruments in connection with the Amendment. Meridian City Council Meeting Agenda August 27, 2019 – Page 399 of 403 City of Meridian Employee Benefits Plan Trust Agreement - 8 26840.001\4848-8457-3084v2 5. TERMINATION OF THE TRUST 5.1 APPLICATION OF FUNDS. In the event of termination of the Trust, the Trustees shall apply the Fund to the continuation of providing Benefits and to provide for payment of reasonable and necessary expenses incurred in termination of the Fund, until the Fund is exhausted. In the event of termination, the Employer shall cause the Fund and the Employee Contributions to be carried out for the purposes of the Trust as provided in this Agreement. 5.2 DISSOLUTION. Upon termination of the Trust, the Trustees shall immediately notify the Employer and shall continue as Trustees for the purposes of dissolution and may take any action which may be appropriate or required. 5.3 TERMINATION . Upon Trustees terminating the Trust, or if the Director of the Idaho Department of Insurance upon examination finds the Trust to be insolvent where the Plan is unable to pay its obligations when due or that its assets do not exceed its liabilities, the Trustees shall proceed in a manner consistent with the law, including but not limited to Idaho Code §41-4019. 5.4 LIQUIDATION. Whether terminated by election of the Trustees or by the Director of the Idaho Department of Insurance, upon termination of the registration of the Plan, the Trust Fund shall be liquidated in accordance with Idaho Code §41-4019. 6. DEFINITIONS 6.1 BENEFITS. The term “Benefits” means the amount payable by the Plan for Covered Expenses. 6.2 CONTRIBUTIONS. The term “Contributions” means payments by the Employer or Employees to the Trustees for the purposes of the Fund as defined in Section 1.4. 6.3 COVERED EXPENSES. The term “Covered Expenses” means expenses for services that will be reimbursed in accordance with the Plan. 6.4 DEPENDENT. The term “Dependent” means a Participant other than an Employee who is an Eligible Dependent as specified in the Eligibility to Participate Section of the Plan Document. 6.5 ELIGIBLE EMPLOYEE. The term “Eligible Employee” means an individual who works for the Employer on a regular or non-regular basis in the usual course of the Employer’s business, working at least the number of hours in the Employer’s normal work week, but not less than 30 hours per week. Eligible Employees shall not include individuals compensated by commissions only, seasonal employees of less than 6 months duration, contractors, agents, employees of temporary employment agencies and all others not considered an employee of the Employer. 6.6 EMPLOYEE. The term “Employee” means any individual who is considered to be in an employer-employee relationship with the Employer and is eligible for benefits under the Plan. The term “Employee” includes “former employees” for the purpose of allowing continued eligibility for Benefits under the Plan (i) for the remainder of the month in which a Participant ceases to be employed by the Employer, or if longer, the period during which a former employee has elected to continue Meridian City Council Meeting Agenda August 27, 2019 – Page 400 of 403 City of Meridian Employee Benefits Plan Trust Agreement - 9 26840.001\4848-8457-3084v2 coverage following termination of employment, as provided by the Public Health Service Act, or (ii) as allowed by the Plan. 6.7 EMPLOYER. The term “Employer” means the City of Meridian. “Employer” shall also include any successor corporation, and any other subsidiary, affiliate or controlled business which adopts the Plan. 6.8 TRUST FUND OR FUND. The term “Trust Fund” or “Fund” means the Trust estate created by this Agreement and shall consist of all funds or assets of the Trust including any bank accounts or savings accounts or certificates together with all investments made and held by the Trustees for receipt of contributions of employer and employees and payment of or with respect to health care service for participants according to Idaho Code §41-4002. 6.9 PARTICIPANT. The term “Participant” means any Employee or Dependent who has met the eligibility requirements set forth in the Plan and who, in a timely manner, has made all required contributions. 6.10 PLAN. The term “Plan” means the City of Meridian Employee Benefits Plan established by the employer as of January 1, 2020, and any subsequent Amendments. 6.11 PLAN ADMINISTRATOR. The term “Plan Administrator” means the person or firm appointed by the Trustees who has the authority and responsibility to manage and direct the administration and/or payment of claims for the Plan. The Plan Administrator must be licensed and bonded as an administrator pursuant to chapter 9, title 41, Idaho Code. 6.12 PLAN YEAR. The term “Plan Year” means the period beginning on the Effective Date and ending on December 31, 2020, and the 12-month period ending on each December 31 thereafter. 6.13 TRUSTEES. The term “Trustees” means the persons designated as Trustees in this Trust Agreement together with their successors are the Trustees of this Trust Fund according to Idaho Code §41-4002(19). 7. MISCELLANEOUS PROVISIONS 7.1 PAYROLL INFORMATION. The Employer shall promptly furnish to the Trustees on demand such payroll information and data with respect to the individual Employees benefiting from this Agreement that the Trustees may require in connection with the administration of the Trust and the Plan. Payroll information and data shall be limited in nature to matters such as name, classification, social security number, amount of wages paid and hours worked. The Trustees, or their authorized representatives, may examine the pertinent payroll records of the Employer with respect to the individual Employees benefiting from this Agreement whenever an examination is deemed necessary or advisable by the Trustees in connection with the proper administration of the Trust and the Plan. 7.2 PARTICIPANT CLAIMS. No Participant, nor any person claiming by or through a Participant, Employer, person, partnership, corporation or association, nor any person entity claiming by or through any one of them by reason of assignment, bequest or any other means shall have any right, title or interest in the Fund or any part of the Fund. However, any participant who is actually covered by a Plan is entitled, subject to the terms and conditions of the Plan, to the benefits provided under the Meridian City Council Meeting Agenda August 27, 2019 – Page 401 of 403 City of Meridian Employee Benefits Plan Trust Agreement - 10 26840.001\4848-8457-3084v2 Plan in the amount and to the extent provided in the Plan. Each employee/beneficiary of the Plan will be provided with a written statement or schedule adequately and clearly stating all benefits currently allowable under the Plan together with all applicable restrictions, limitations and exclusions, and the procedure for filing a claim for benefits. 7.3 THIRD PARTIES. No person, partnership, corporation or association dealing with the Trustees shall be required (i) to see to the application of any funds or property of the Trust, (ii) to see that the terms of the Trust have been complied with, or (iii) to inquire into the necessity or expediency of any act of the Trustees. Every instrument effected by the Trustees shall be conclusive in favor of any person, partnership, corporation relying on such instrument that: a. at the time of the delivery of the instrument the Trust was in full force and effect; b. the instrument was effected in accordance with the terms and conditions of this Agreement; and c. the Trustees were duly authorized and empowered to execute the instrument. 7.4 PARTIES TO AGREEMENT. No person or entity other than the Trustees or their lawful successors and the Employer shall be considered a party to this Trust Agreement. 8. SITUS AND CONSTRUCTION OF TRUST 8.1 SITUS. The Trust is accepted by the Trustees in the State of Idaho and all questions pertaining to its validity, construction and administration shall be determined in accordance with laws of that State. 8.2 GOVERNING LAW, JURISDICTION, AND VENUE. This Agreement shall be construed and interpreted in accordance with the laws of the State of Idaho. The parties agree that the courts of Idaho shall have exclusive jurisdiction and agree that Ada County, Idaho is the proper venue. 8.3 SEVERABILITY. The invalidity of any portion of this Agreement, as determined by a court of competent jurisdiction, shall not affect the validity of any other portion of this Agreement. Meridian City Council Meeting Agenda August 27, 2019 – Page 402 of 403 City of Meridian Employee Benefits Plan Trust Agreement - 11 26840.001\4848-8457-3084v2 Now, therefore, this Trust Agreement is effective as of the date first set forth above: Date:__________ CITY OF MERIDIAN By: Its Mayor Date:__________ INITIAL TRUSTEES: ____________________________________ William Lloyd Mossman Nary Date:__________ ____________________________________ Alexander Ronald Freitag Date:__________ ____________________________________ Eric Kent Strolberg Date:__________ ____________________________________ Christena Ann Barney Meridian City Council Meeting Agenda August 27, 2019 – Page 403 of 403 (�� E IDIANn--DAHO CITY COUNCIL WORK SESSION AGENDA August 27, 2019 Agenda Item Number: 6 Item Title: Executive Session Per Idaho State Code 74-206(i)(d) To consider records that are exempt from disclosure, and (1)(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated Meeting Notes: