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2019 04-11 MAC Meeting Minutes To develop, advance and nurture all facets of the arts to enhance the quality of life for M eridian residents and its visitors T hur sday, April 11, 2019 at 3:30 P M C ity Council Chamber s, C ity Hall 33 E. B roadway, M eridian, Idaho 1. Roll-C all Attendance x Lynn S mith o Maria T zo mp a x Jessic a P eters x Jay Wils o n 3:30 – 4:00 J ennifer S ullivan x G retc hen C as ero tti x Bonnie Zahn G riffith, Vic e C hair 3:33 R andy-B F unk 3:36 Les lie Mauld in, C hair o Joe Borto n, ex-o ffic io Others in attendance: x Hillary Blackstone, Commissions and Committees Coordinator x Emily Kane, Deputy City Attorney x Amber Graves, MYAC Representative 2. Adoption of the Agenda A. Read M ission Leslie read the mission. 3. Approval of M inutes [Action I tem] A. F ebruary 7, 2019 Regular M eeting M inutes Motion by Jennifer; seconded by Jessica to approve the February 7 th meeting minutes – all ayes – motion carried. B. M arch 14, 2019 Regular M eeting M inutes Motion by Jennifer; seconded by Jessica to approve the March 14 th meeting minutes – all ayes – motion carried. 4. New Business [Action Item] A. M ayor's Youth Advisory C ouncil P ar ticipator y B udgeting Progr am Commissioners were debriefed on the MYAC PBP program recommended to Council. Motion by Jennifer; second by Jay that the Meridian Arts Commission is supportive MYAC in moving forward with their Participatory Budgeting Program project – all ayes – motion carried. B. F ir e S tation #6 Request for P r oposals D iscussion Commissioners discussed the idea of modifying and re -releasing the Request for Proposals for Fire Station #6. Motion by Jessica; second by Bonnie to edit the RFP with a redefined and more specific scope, add $5,000 to the budget, and authorize the public art committee to make those changes and re-release the RFP – all ayes – motion carried. C. P ublic Art C ommittee Report (see committee agenda for more infor mation) 1. Non-action item update from most recent meeting Jessica mentioned and briefly summarized other topics that the committee has discussed. Items that need MAC feedback and decisions will be brought back at a future date. 2. Next PAC meeting: T hursday, April 18 at 4:30 P M in Clerk's Office Conference Room D. Committee Assignments Leslie outlined the committee assignments. Events and Outreach: Maria, RandyB, and ex -officio members Public Art: Jessica, Jay, Gretchen Strategic Plan: Jennifer, Bonnie, Leslie 5. O ld B usiness [Action Item] A. Idaho Commission on the Ar ts T raining: S atur day, April 27 from 11:00 am - 5:00 pm Hillary briefly outlined the ICA training, which will be held at the Cherry Lane Branch of the Library. She asked commissioners if they would like to invite additional guests that they keep Jennifer and/or Hillary in the loop. Leslie recommended reaching out to the Meridian Symphony Orchestra. Motion by Bonnie; second by Jay to approve not-to-exceed $100 for a working lunch on April 27th – all ayes – motion carried. B. S trategic P lan F acilitator and Associated G r ant Application Hillary announced that the commission received their grant that Jennifer submitted on their behalf. She will process the needed agreement and finance paperwork to keep this on track. Motion by Jessica; second by Bonnie to spend a not-to-exceed amount of $150 for the working lunch on Saturday, May 18– all ayes – motion carried. C. West Ada S tudent Art S how "F ramed" 1. A pproval of A rtist S tipends & Award E xpense Not-to-E xceed $300 Motion by Jay; second by RandyB to approve not-to- exceed $300 for West Ada School District Artist Stipends & Award Expense. – all ayes – motion carried. 2. A uthorization of B onnie Z ahn G riffith and J ennif er S ullivan, D MA to S elect Nominated P ieces for R ecognition. Motion by Jessica; second by Lynn to authorize Jennifer and Bonnie to select the pieces for recognition – all ayes – motion carried. D. F iscal Year 2020 B udget D iscussion 1. P otential B udget E nhancements Hillary shared budget enhancement request with the commission. The budget enhancements include MAPS for $50,000; public art plan consultation for $10,000; and public/private mural project for $8,000. As of today, these enhancements haven’t been eliminated yet. E. M eridian Art Week 1. General Discussion, day-to-day run down and task assignments Hillary shared the planning spreadsheet for Art Week. Hillary asked the commissioner to look at the schedule and volunteer for something that peaks their interest. Jessica offered to take on the scavenger hunt. Lynn offered to help with the cowboy poets. Motion by Jay; second by RandyB to approve not-to-exceed $500 for bands for art walk musicians – all ayes – motion carried. 2. Mayor Tammy de Weerd's Awards in the A rts Hillary updated the commission on personalizing the awards in Mayor Tammy’s honor. Prizes, and budget for those, need to be decided yet. 3. S ponsorship R equest(s ), levels of sponsorship RandyB was authorized to work with Hillary on the sponsorship request. 4. B udget E stimates/A pprovals f or S pecific C ategories 6. Repor ts A. T reasur e Valley C hildr en's T heater Hillary directed people to check out the theater’s website to stay in the loop on performances coming up. B. Initial P oint G allery Bonnie thanked commissioners that attended the reception and encouraged others to check it out. It is a very fun exhibit. C. Approval of M onthly E xpenses [Action Item] Motion by Jay; second by Jessica to approve the monthly expenses – all ayes – motion carried. D. Admin Report Hillary asked the commissioners to read her report. 7. Next M eeting: M ay 9, 2019 at 3:30 pm 8. Adjournment Motion by Jessica; second by Bonnie to adjourn – all ayes – motion carried. Meeting adjourned at 4:53 pm. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) APPROVED ___________________________________ _____|_____|_____ LESLIE MAULDIN – CHAIR DATE APPROVED ATTEST:_____________________________________ CHRIS JOHNSON, CITY CLERK All mater ials presented at public meetings shall bec ome pr oper ty of the C ity of Meridian. Any one desir ing accommodation for disabilities related to doc uments and/or hearing, please c ontac t the C ity C ler k's Offic e at 888-4433 at least 48 hour s pr ior to the public meeting.