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2019 07-11 Meeting PacketTo develop, advance and nurture all facets of the arts to enhance the quality of life for M eridian residents and its visitors T hursday, J uly 11, 2019 at 3:30 P M City Council C hambers, C ity Hall 33 E . B r oadway, M eridian, Idaho 1.Roll-C all Attendance ___ Lynn S mith ___ Maria T zompa ___ Jes s ic a P eters ___ Jay Wils o n ___ B onnie Z ahn G riffith, Vice C hair ___ G retc hen C as ero tti ___ L eslie M auldin, C hair ___ R andy-B F unk ___ G enes is Milam, ex-offic io 2.Adoption of the Agenda A.Read M ission 3.Approval of M inutes [Action Item] A.J une 13, 2018 Regular M eeting M inutes 4.New Business [Action Item] A.F ire Station #6 Request for P roposal Recommendation for C onsideration B .Via Partnerships Public Art Plan P roposal for Consideration C .Accession and Deaccession P olicy D .M eridian S ymphony 30th Year Anniversary Gala E .F rontier T ire Parking L ot Sign F.P ublic Art C ommittee Report (see committee agenda for more information) 1. Next PAC meeting: T hursday, August 15 at 4:30 PM in the City Clerk's Conference Room G.E vents & Outreach Committee Report (see committee agenda for more information) 1. Next E OC Meeting: T hursday, July 11, 2019 at 5:00 PM in the City Clerk's Conference Room 5.Old B usiness [Action Item] Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 1 of 94 A.S trategic P lan F acilitator Workshop Report and Draft Review B .M eridian Art Week 1. Poster C ontest Updated Draft R eview 2. Mayor Tammy de Weerd's Awards in the A rts Nominations 3. Schedule and Task Discussion 4. C onfirm Action I tems to Take P lace P rior to A ugust MA C Meeting 6.Reports A.M YAC Participatory Budgeting P roject: Downtown Recycling B ins Project Update B .T reasure Valley Children's T heater C .Initial P oint Gallery D .Approval of M onthly Expenses [Action Item] E .Admin Report 7.Next M eeting: T hursday, August 8, 2019 at 3:30 P M 8.Adjournment All materials presented at public meetings shall bec ome property of the City of Meridian. Anyone desiring ac commodation for disabilities related to documents and/or hearing, please c ontac t the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 2 of 94 I TEM SHEET C ommission A genda I tem - 3.A . Presenter: Estimated Time for P resentation: Title of I tem - J une 13, 2018 Regular M eeting M inutes B oard Notes: AT TAC HM E NT S: Description Type Upload D ate 2019 06-13 MA C Minutes Minutes 7/8/2019 RE V I E WE RS : Department R eviewer Action D ate Clerk.B odnar, Hillary Approved 7/8/2019 - 10:22 A M Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 3 of 94 7. D. Fiscal Year 2020 Budget Enhancement Update Still moving forward, not pulled by Mayor/Council E. Treasure Valley Children's Theater Maria reported on Fundraisers; Mulan Jr F. Initial Point Gallery Commissioners discussed how increase marketing can increase visitors G. Approval of Monthly Expenses [Action Item] Not approved; expenses need updated H. Admin Report Attached, Jennifer added an idea to livestream gallery receptions or video with artists to increase interest and attendance Next Meeting: Thursday, July 11, 2019 at 3:30 PM 8. Adjournment Motion by Jessica; second by Randy -B to adjourn; all ayes, motion carried. Meeting adjourned at 5:08 pm. (AUDIO REC APPR AU. TJ ATTEST CO.:TM y�pIOAHO 1 A=al1L �> J DING ON FILE OF THESE PROCEEDINGS) TY CLERK ,� I � / I C)0/ Y DATE APPROVED All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. I TEM SHEET C ommission A genda I tem - 4.A . Presenter: J ay, Charlie, Hillary Estimated Time for P resentation: 15 Title of I tem - F ire S tation #6 Request for Proposal Recommendation for C onsideration All proposal materials from the second round of the R F P can be f ound here. B oard Notes: AT TAC HM E NT S: Description Type Upload D ate Daniel Borup Recommended Proposal E xhibit 7/3/2019 RE V I E WE RS : Department R eviewer Action D ate Clerk.B odnar, Hillary Approved 7/2/2019 - 8:37 A M Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 7 of 94 Meridian Fire Station #6 Public Art Proposal 426 Walnut Street Shelley, ID 83274 www.danielborup.com 208-497-2250 daniel@danielborup.com  Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 8 of 94 To the Selection Committee, Thank you for this opportunity to submit a proposal for this public art project at Fire Station #6. I am excited about this project because if feel my work and expertise can greatly beneﬁt this project. I am also an Idaho native and grew up in Meridian so I feel great pride whenever I can contribute to the arts in my hometown. I have experience with several Public Works as evidenced in my resume; I have also been a ﬁnalist for various public art sculpture projects and have experience creating in depth proposals for various projects, which include making renderings and scale models, as well as itemized budgets. My experience in public art has allowed me to create art for speciﬁc locations including Libraries, Parks, City Halls, Fire Stations, and Police Stations. As an artist, I have been active and aggressive in shaping my career and helping others to cultivate an appreciation for the Arts. I hold a BA in Art Education with a minor in English from BYU-Idaho. I have been an art teacher at Shelley High School since 2009. Friendly and approachable, I communicate naturally with both youth and adults. I make it a point to include an educational element to every public work I undertake. If chosen for this project I wish to visit local high school classes in Meridian and talk to them about the project to raise awareness and inspire future makers and patrons of art. I am eager to use my experience and expertise to execute this project and see my proposal become a reality. Thank you for taking the time to consider my application. I look forward to hearing from you. Sincerely,  Daniel Borup Professional Artist daniel@danielborup.com www.danielborup.com 208-497-2250 Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 9 of 94 Proposal Description For This project I am proposing to sculpt a life size Fire Fighter at the ready with a ﬁre hose. The ﬁgure is wearing a mask so it is gender neutral. Exact placement is yet to be determined. I imagine it somewhere near the ﬂagpole but it is hard to know exact placement until it is on location and I can see how the environment and lighting effects the sculpture. Material: Bronze Dimensions: Life Size - About 6.5 feet tall from boots to top of helmet if the ﬁgure was standing. Probably around 4 feet 10 inches kneeling Maintenance: A detailed maintenance plan will be provided when the sculpture is installed. Bronze is one of the ﬁnest materials for public art. It not only looks fantastic but it is extremely durable with very little maintenance needed. It is recommended that a new coat of wax be applied to the sculpture at least once a year to keep the patina looking fresh. Edition: Due to the budget of the project and the expenses of creating a bronze sculpture I will be making this piece into an edition of 9 in order to make it worth it for me to do the project. The sculpture cast for this project will be the ﬁrst in the edition. To make it more unique to Meridian I will be sculpting the name “Meridian” on the front of the helmet. Proposal Images (Digital Renderings)  Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 10 of 94 Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 11 of 94   Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 12 of 94 Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 13 of 94   Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 14 of 94   Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 15 of 94   Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 16 of 94 Timeline September 2019 Agreement fully Signed by Mayor and Myself. First payment issued. September 2019 First Payment Received and Sculpting Begins. November 2019 Sculpture ﬁnished and Approved and second payment Issued. December 7, 2019 Second Payment Received and Deliver sculpture to Foundry February - March 2, 2020 Installation of sculpture and unveiling. March, 2020 Last Payment Received Itemized Budget Artist Fee & Labor $3,500 Labor $8,500 Foundry/Bronzing $19,000.00 Clay $200.00 Misc Supplies $500.00 Travel $600.00 Insurance $700.00 Contingency $1,000 Engineer Fee $500.00 Installation $500.00 TOTAL $35000.00 Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 17 of 94 Portfolio of past projects   Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 18 of 94  Title: Public Safety Memorial  Media: Bronze, Concrete  Dimensions: Life Size Date: 2018  Location: Police Department Building - Cedar Park, Texas  Description: This project is a memorial to Public Safety workers and includes 3 bronze plaques honoring 2 police ofﬁcers and 1 ﬁreﬁghter who died in the line of duty. I designed the piece to go on a 3 foot tall pedestal with 3 benches surrounding the pedestal to be used as a gathering place for viewers who wish to sit and contemplate. Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 19 of 94   Title: Bearers of the Maltese Cross Media: Aluminum  Dimensions: 8 ft. x 12 ft. x 6 in.  Date: 2017  Location: Fire Station #3 - Ogden, Utah   Comments: The history of ﬁreﬁghters is very interesting. The cross that ﬁreﬁghters wear on their helmets and uniforms is called the Maltese Cross. Named after the cross the knights of Saint John wore in Malta in the 1500’s. The story goes that as Malta was being attacked the opposing army was using a new revolutionary weapon of war... Fire. They ﬁlled glass bottles with naptha and drenched the army and the city with ﬂammable ﬂuid. When everything was sufﬁciently soaked they threw in their torches and burned many alive. The knights of Saint John took to saving everyone they could often sacriﬁcing themselves in the process. These knights became the ﬁrst ﬁre ﬁghters and the Maltese cross has come to symbolize the courage and responsibility ﬁre ﬁghters take upon themselves in their willingness to risk their own lives to help those in need. My design shows a knight of Saint John, a ﬁre ﬁghter from the 1800’s and a modern day ﬁre ﬁghter, Each bearing the Maltese Cross. Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 20 of 94   Title: Pillars of Ashton  Media: Bronze  Dimensions: 8ft. x 3ft. x 3ft. (Including 2ft. concrete base)  Date: 2018 Location: Pocket Park, Ashton, Idaho  Comments: Each side represents and activity commonly done in or around the city of Ashton Idaho during all four seasons. The background of each side shows a different landscape you will see when facing that direction. The bottom of the sculpture features mini sculptures sculpted by residents of Ashton making this sculpture truly about and a part of Ashton. Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 21 of 94   Title: Out on the Town Media: Bronze  Dimensions: Life Size Date: 2016 Location: City Hall - Meridian, Idaho  Comments: Growing up in Meridian, I had many opportunities to see my hometown through a child’s eyes. On many occasions, my older siblings and I would walk around town buying candy and ice cream and looking at toys. It was always a fun adventure. I hope this sculpture will encourage Meridian residents and visitors to enjoy themselves out on the town. Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 22 of 94   Title: Every Day a Double Header Media : Clay for bronze Dimensions: Life Size Date: 2019 Location: Saint Anthony Little League Baseball Fields Comments: This sculpture is currently at the foundry being bronzed. It will be ﬁnished and installed later this summer. Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 23 of 94 Title: Splash Media : Plastic, Fiberglass, Steal Dimensions: 5.5 Feet x 17 Feet x 4 Feet Date: 2012 Location: Coalville Public Library, Coalville Utah Comments:This sculpture was commissioned for the Teen Corner in the Coalville, Utah public library. The the mirror surface allows teens to reﬂect on themselves and the person they would like to be. They can view themselves branching out in the sculpture. Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 24 of 94 I TEM SHEET C ommission A genda I tem - 4.B . Presenter: Estimated Time for P resentation: 2 Title of I tem - Via P artnerships P ublic Art P lan Proposal for C onsideration B oard Notes: RE V I E WE RS : Department R eviewer Action D ate Clerk.B odnar, Hillary Approved 7/2/2019 - 8:38 A M Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 25 of 94 I TEM SHEET C ommission A genda I tem - 4.C. Presenter: E mily Estimated Time for P resentation: 5 Title of I tem - Accession and D eaccession Policy Emily Kane drafted policy for MA C to consider adopting. B oard Notes: AT TAC HM E NT S: Description Type Upload D ate Drafted A ccession/Deaccession Policy E xhibit 7/9/2019 RE V I E WE RS : Department R eviewer Action D ate Clerk.B odnar, Hillary Approved 7/9/2019 - 8:42 A M Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 26 of 94 DRAFT – 7/3/19 ACCESSION AND DEACCESSION OF ARTWORK PAGE 1 Artwork Acquisition and Deaccession Policy & Procedures SUBJECT : POLICY AND PROCEDURES FOR ACCESSION AND DEACCESSION OF ARTWORK PURPOSE : To provide a written policy detailing policies related to accession (inclusion of new artwork on City asset inventory) and deaccession (retirement of artwork from City asset inventory) of visual artwork by the City of Meridian. POLICY AND PROCEDURES : I. Definitions As used in this document, these terms shall be defined as follows: A. Acquisition: Acceptance of a piece of artwork for inclusion in the City’s asset inventory by any means, including by purchase, commission, gift, or delivery pursuant to written instrument. B. Deaccession: To remove a piece of artwork from the City’s asset inventory and transfer ownership of such artwork to another individual or entity. C. Decommission: To remove a piece of artwork from the City’s asset inventory and destroy, dismantle, or discard such artwork. D. Artwork: A two- or three-dimensional, original or derivative artifact that an individual (or individuals) originates and creates (or causes or allows to be created) with the intent to: convey a message; inspire thought, emotion, or dialogue; highlight an aspect of nature, society, or humanity; and/or memorialize or honor a particular person, act, or event. Generally, the following items do not constitute artwork for purposes of this policy, though such items may be deemed artworks where otherwise appropriate: mass- produced items, seasonal decorations, furniture, flags, infrastructure, or design elements. II. Statement of Policy and Purpose These Policies and Procedures for Artwork Acquisition and Deaccession shall apply to a decision by the City of Meridian to acquire, deaccession, or decommission visual artwork. In addition to these Policies and Procedures for Artwork Acquisition and Deaccession, all provisions of the City of Meridian Purchasing Policy shall apply. In the event that the terms of the Purchasing Policy conflict with the terms of these Policies and Procedures for Artwork Acquisition and Deaccession, the terms of the Policies and Procedures for Artwork Acquisition and Deaccession shall govern. In the event that the terms of the Purchasing Policy or the terms of the Policies and Procedures for Artwork Acquisition and Deaccession Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 27 of 94 DRAFT – 7/3/19 ACCESSION AND DEACCESSION OF ARTWORK PAGE 2 conflict with a written agreement between the City of Meridian and another party, the terms of the written agreement shall govern. III. Policies and Procedures for Accession of Artwork A. Collections Management The Finance Department’s asset inventory includes a continuously maintained inventory of all artworks owned by the City of Meridian, with estimated valuations of same, principally for insurance purposes. The Meridian Arts Commission (“MAC”) is charged with identifying and recommending to the Finance Department which City assets are artworks. As requested by the Finance Department, MAC shall assist with proper documentation and cataloguing of artwork. The City’s Facilities Manager shall oversee the assessment, treatment, maintenance and relocation of artwork. Prior to treating, maintaining, relocating, cleaning, or repairing artwork, the Facilities Manager shall first consult the Meridian Arts Commission and, as may be necessary, any other art conservators or independent contractors who can assist in compliance with currently accepted standards of care and conservation. Efforts to notify artists are to be guided by the professional services agreement with the artist, or reasonable efforts may be made to contact the artist regarding repairs to their works. B. Purchase of existing artwork The purchase of existing artwork is governed by the City’s Purchasing Policy. Best practices for the purchase of existing artwork, particularly existing original artwork, includes execution of a purchase agreement that establishes terms and conditions of the purchase including: purchase price; method of payment; whether framing, installation hardware, and/or installation is included in the purchase price; delivery date and what signifies delivery; allocation of risk of loss prior to and after delivery; owner of copyright; any reservation of right to reproduce the work; any obligation to identify artist as the creator of the work, either in the vicinity of the work or in subsequent reproduction or portrayal of the work; waiver and relinquishment of rights under the Copyright Act of 1976, the Visual Artists’ Rights Act of 1990, and/or the rights of attribution and integrity per 17 USC § 106A; moral right and City’s obligation to avoid misuse, discredit, violation of the spirit of the work, or other damage to the work or the artist’s reputation; obligation to display and right to remove; and rights and obligations regarding alteration, restoration, and retransfer of the work. C. Purchase of new artwork One of the following selection methods, or any combination or iteration thereof, may be used to select artists or artist teams for eligible public art projects .. Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 28 of 94 DRAFT – 7/3/19 ACCESSION AND DEACCESSION OF ARTWORK PAGE 3 1. Request for Qualifications This method generally applies when a certain type of artwork or certain qualifications and experience are required. A request for qualifications (“RFQ”) is issued, and the invitation to respond is open to all eligible artists. The RFQ should describe the purpose of the solicitation, selection criteria, selection process, timeline, whether the selection is limited to a single artist or team of artists, how many artists/teams will may be selected, and other parameters and expectations. Required proposal materials may include written materials, portfolio samples, prior experiences, and references. A selection panel is convened to review the submitted proposals and materials, and selects the specified number of artists/teams. 2. Call to Artists/Request for Proposals A call to artists or request for proposals (“RFP”) is issued. Issuance of the call to artists or RFP may, but does not have to, be preceded by an RFQ. The invitation to respond is open either to all eligible artists, or, if preceded by an RFQ, the invitation to respond shall be open only to the artists selected as the result of that process. Generally, eligibility is specifically outlined in the call to artists, and may include defined limitations based on geographical criteria, prior experience, professional licensure, medium, etc. The call to artists should describe the purpose of the project, location, selection criteria, selection process, timeline, whether the selection is limited to a single artist or team of artists, and other processes, parameters, and expectations. Required proposal materials may include maquettes or other displays, written materials, budgetary information, contractor information, detailed plans, timelines, etc. Public art, by definition, includes the solicitation of input from the public regarding its selection. To that end, public input on proposals received may be solicited from the public at large, the City’s appointed citizen commissions, or a focus group convened by the selection panel, MAC, or the City. Any and all public input collected should be considered by the recommending and deciding bodies, but it is not necessary that the public input dictate the final decision. A selection panel is convened to review the submitted proposals, materials, and public input. (The selection panel may select finalists prior to soliciting public input, as outlined in the call to artists; this may, but need not, occur via RFQ.) The selection panel may receive in-person presentations by the submitting artists. Following its review, the panel prepares a recommendation to be presented to MAC. MAC is charged with considering the selection panel’s recommendation and forwarding its recommendation to City Council. City Council reviews the recommendation and determines whether to approve MAC’s recommendation, giving due consideration to the recommended proposal, public input received, and the recommendations of the selection panel, MAC, and, where applicable, individuals representing any other involved City department or commission. Commented [HB1]: Is this inclusive of digital renderings and/or drawings? Commented [HB2]: “its” feels like it could mean MAC’s or the panel’s – which is kind of accurate, but ultimately CC hears MAC’s recommendation (whether it is according to or against the panel). Should this say “considering the selectin panel’s recommendation and forwarding a recommendation to City Council.” ? Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 29 of 94 DRAFT – 7/3/19 ACCESSION AND DEACCESSION OF ARTWORK PAGE 4 The City Attorney’s Office shall prepare a professional services agreement establishing the terms and conditions of fabrication and installation of the artwork. Following installation of the artwork, the City Attorney’s Office shall prepare for City Council’s approval and the Mayor’s signature a resolution signifying final acceptance of the artwork. The Commissions and Committees Specialist Coordinator shall notify the Finance Department of the acquisition and request that the artwork be added to the City inventory, and shall notify the Office of Risk Management and request that the artwork be added to the City’s insurance policy. 3. Commissioning artwork Design, fabrication, and installation of artwork is a professional service. As such, it is lawful to approach a particular artist directly to request that he or she provide these services for the City. MAC should provide input on any decision by the City to commission artwork. Following installation of the artwork, the City Attorney’s Office shall prepare for City Council’s approval and the Mayor’s signature a resolution signifying final acceptance of the artwork. The Commissions and Committees Specialist Coordinator shall notify the Finance Department of the acquisition and request that the artwork be added to the City inventory, and shall notify the Office of Risk Management and request that the artwork be added to the City’s insurance policy. D. Gifts of artwork A potential donor who wishes to donate artwork to the City of Meridian shall contact the Commissions and Committees Specialist Coordinator to provide the following information: photographs and description of the proposed gift, including the artist’s name, name of the artwork, provenance, size, medium/media, and proposed location of display, if any. The Commissions and Committees Specialist Coordinator shall make a preliminary determination regarding whether the proposed gift is of appropriate theme, character, design, and condition for public display; whether it is comprised of the highest quality design, materials and construction; whether the City has adequate resources to install, sign, and maintain the artwork; and whether the artwork is designed to retain its intended appearance and function over a substantial period of time. If, as a preliminary matter, the artwork does generally appear to meet this criteria, the Commissions and Committees Specialist Coordinator shall work with the MAC president to schedule the matter for consideration by MAC. MAC shall review the information provided by the Commissions and Committees Specialist and prepare a recommendation regarding whether to approve the acquisition. MAC shall forward its recommendation to the Mayor, and may include a recommendation regarding a suitable location for the artwork. Commented [HB3]: This keeps changing, I know it is a drag Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 30 of 94 DRAFT – 7/3/19 ACCESSION AND DEACCESSION OF ARTWORK PAGE 5 Following a decision to accept the artwork, the City Attorney’s Office shall prepare for City Council’s approval and the Mayor’s signature an acceptance agreement establishing terms and conditions of the gift. Upon receipt of the gift, the Commissions and Committees Specialist Coordinator shall notify the Finance Department of the acquisition and request that the artwork be added to the City inventory, and shall notify the Office of Risk Management and request that the artwork be added to the City’s insurance policy. IV. Deaccessioning Artwork The City may deaccession artwork when conditions require or when such action would improve or refine the City’s artwork or asset inventory. The City shall donate or sell any deaccessioned artwork to another public or non-profit entity. Reasons for deaccessioning may include, but are not limited to, situations where: the use of the site has changed; the artwork is no longer appropriate; the artwork cannot be reasonably protected or maintained; cost to maintain, preserve, or restore the artwork is excessive; the artwork was commissioned or accepted with the provision or understanding that it was to have a limited lifecycle or installation period; or MAC or the City Council finds that it is in the best interest of the citizens of Meridian to deaccession the artwork. MAC shall hear and consider all proposals to deaccession artwork. MAC shall forward its recommendation and reasoning regarding deaccession, and a recommendation regarding the entity to which the artwork should be donated or sold, to City Council. City Council shall consider the recommendation and make the final decision regarding deaccession. Following City Council’s decision to deaccession artwork, the City Attorney’s Office shall prepare for City Council’s approval and the Mayor’s signature a resolution signifying same. Following execution of the resolution, the Commissions and Committees Specialist Coordinator shall effectuate the donation or sale of the artwork; notify the Finance Department of the deaccession and request that the artwork be deleted from the City asset inventory; and notify the Office of Risk Management to request that the artwork be removed from the City’s insurance policy. V. Decommissioning Artwork The City may decommission artwork where appropriate, including where the artwork has been damaged beyond reasonable repair or MAC or the City Council finds that it is in the best interest of the citizens of Meridian to decommission the artwork. Where time and conditions permit, MAC shall hear and consider all proposals to decommission artwork. MAC shall forward its recommendation and reasoning regarding decommission to City Council. City Council shall consider the recommendation and make the final decision regarding decommission. Following City Council’s decision to decommission artwork, the City Attorney’s Office shall prepare for City Council’s approval and the Mayor’s signature a resolution signifying same. Following execution of the resolution, the Commissions and Committees Specialist Coordinator shall effectuate the disposal of the artwork; notify the Finance Department of the decommission and request that Commented [HB4]: “may” ? In the case of traffic box wraps, and possibly other works, it may not be reasonable to sell or donate. OR Does traffic box art apply to the “decommissioning” category? What about in the potential case that a neighborhood doesn’t like a wrap we’ve installed near them, so they want it moved but not necessarily removed from our collection entirely? – that doesn’t currently fit under moving the art either Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 31 of 94 DRAFT – 7/3/19 ACCESSION AND DEACCESSION OF ARTWORK PAGE 6 the artwork be deleted from the City asset inventory; and notify the Office of Risk Management to request that the artwork be removed from the City’s insurance policy. Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 32 of 94 DRAFT – 7/3/19 ACCESSION AND DEACCESSION OF ARTWORK PAGE 7 VI. Moving Artwork to a Different Location The City may move artwork to different location or City facility at the discretion of the Mayor, with MAC’s input and City Council’s consent, pursuant to her authority under Idaho Code section 50-603. It may be appropriate to relocate site-specific artwork where: the condition or security of the artwork can no longer be reasonably assured at its current site; the artwork has become a danger to public safety in its current site; or the site has changed so that the artwork is no longer compatible as placed. Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 33 of 94 I TEM SHEET C ommission A genda I tem - 4.D. Presenter: Hillary B lackstone Estimated Time for P resentation: 2 Title of I tem - M eridian S ymphony 30th Year Anniversary Gala MS O is in search of a f acility to host their 30th year anniversary celebration/gala and David S tolhand asked MA C if they would consider hosting MS O in I nitial P oint G allery and first floor lobby and conf erence room spaces for their celebration in F ebruary 2020. B oard Notes: RE V I E WE RS : Department R eviewer Action D ate Clerk.B odnar, Hillary Approved 7/8/2019 - 10:20 A M Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 34 of 94 I TEM SHEET C ommission A genda I tem - 4.E . Presenter: Estimated Time for P resentation: 5 Title of I tem - F rontier T ire P arking L ot S ign Heads up, the City has obtained permission to use the lot across f rom Main street as a parking lot for C ity staf f . P art of that lease includes, potentially, covering up the large F rontier Tire sign. Discussions have been held regarding the f easibility of covering that sign with a large printed banner (printed with art!). We think that this budget will come from Building Dept. Would MA C support selecting/recommending a piece of art to print on that banner? B oard Notes: RE V I E WE RS : Department R eviewer Action D ate Clerk.B odnar, Hillary Approved 7/8/2019 - 2:43 P M Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 35 of 94 I TEM SHEET C ommission A genda I tem - 4.F. Presenter: J essica Estimated Time for P resentation: 2 Title of I tem - Public Art Committee Report (see committee agenda for more information) 1. C ommission should narro w d o wn the s cope o f wo rk that they want a c ons ultant to c o ver 2. Added to the ac tio n p lan s o that we don't run out o f boxes to wrap. Next year, MAC will s tart re-wrap p ing previo usly wrapped b o xes that have faded/aged. 3. R ec tify c hanges to the o verall MAP S fund s planning s p read s heet b as ed on the recent change to increase F ire S tatio n #6 bud get by $5,000. Allo w new MAC members to s ee the planning o utline. MAP S F unds P lanning s p reads heet has b een updated and sho uld b e c o nfirmed by the commission as a whole. F YI: F ire s tatio n #6 R F P (v2) d ead line is June 14 B oard Notes: AT TAC HM E NT S: Description Type Upload D ate 2019 03-25 Drafted F uture P roject Criteria E xhibit 4/3/2019 2019 06-20 PA C A genda E xhibit 7/3/2019 RE V I E WE RS : Department R eviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 7/8/2019 - 10:23 A M Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 36 of 94 Introduction The Meridian Art in Public Spaces (MAPS) ordinance was signed in April 2015 as a way to support the installment of art in public spaces throughout Meridian. The Meridian Arts Commission (MAC) has partnered with the Meridian Department Parks and Recreation to place art in all of the city’s parks as part of the Parks Identity Project; however, there are many other opportunities to add aesthetic value to public spaces throughout town and to express the city’s views and values through art. The criteria included in this document offer guidance for current and future members of MAC as they work to identify spaces and themes for placing art in Meridian. These criteria were modeled after those outlined by the Project for Public Spaces (https://www.pps.org/article/pubartdesign#selection) and are intended to support the decision- making process for selecting both permanent and temporary artwork located in publicly owned spaces throughout Meridian. Site Selection In order to ensure public art is fairly and equitably distributed throughout the city, and that it is sited in such a way as to enhance and activate public spaces, we have listed below criteria to guide the placement of art projects. Sites where public art is to be displayed should: ● Experience high levels of pedestrian traffic and be part of the city's circulation paths; ● Be easily visible and accessible to the public; ● Serve to anchor and activate its site; ● Enhance the overall public environment and pedestrian streetscape experience; ● Help to create a place of congregation and activity; and ● Establish landmarks and neighborhood gateways. Placement criteria Artworks displayed in interior public spaces should be publicly accessible at least duri ng normal building operating hours without obtaining special passes or permits to view them. Artworks displayed in exterior public spaces should be publicly accessible 24 hours per day or, if they are sited in a setting such as a park, be accessible during the normal hours of that site's operation. Some other guidelines about public art site placement include: ● Artworks should not block windows or entranceways, nor obstruct normal pedestrian circulation in and out of a building (unless such alteration is specifically a part of the experience or design of the artwork). ● Art should not be placed in a given site if the landscaping and maintenance requirements of that site cannot be met. ● Art should be sited so as to be either immediately visible or in a location where it will be visible by the most people. Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 37 of 94 ● Art should be placed in a site where it is not overwhelmed by nor competing with the scale of the site or adjacent architecture, large retail signage, billboards, etc. ● Art should be placed in a site where it will enhance its surroundings or at least not detract from it (creating a "blind" spot where illegal activity can take place). ● Art should be sited where it will create a place of congregation or in a location that experiences high levels of pedestrian traffic and activity. ● Art should be located in a site where it will effectively enhance and activate the pedestrian and streetscape experience. On-site locations for public art projects include, but are not limited, to: ● Walls ● Ceilings ● Floors ● Windows ● Staircases ● Escalators ● Entrances and Exits ● Rooftops In addition, locations for public art projects could include, but are not limited, to: ● Parks ● Plazas ● Along roadways, traffic islands, or medians ● Bridges ● Historic places or landmarks, such as Martin Luther King Boulevard While it is usual and customary for percent-for-art funded art projects to be located on property owned or leased by the city, exceptions can be made if an appropriate easement or long-term agreement with the property owner can be reached (usually for at least a seven-year minimum). Project Design Once the site has been selected, MAC seeks out artist submissions through the Request for Proposals (RFP) process. Proposals must include drawings and/or maquettes showing the size and scope of the piece and should include fabrication, installation, and maintenance requirements. The project selection committee will convene in order to review submitted designs, maquettes, and design proposals. The selection committee must consider: ● The relevance of the piece to the building or city, its values, culture, and people; ● The suitability of the work for outdoor display, including its maintenance and conservation requirements; ● The relationship of the work to the site and the host community, especially how it serves to activate or enhance public space; ● The appropriateness of the scale of the artwork; Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 38 of 94 ● How closely the proposed artwork meets the goals set out in the RFP and envisioned by the community. If approved by the selection committee, the artist's designs would be forwarded to all of the MAC commissioners for review and approval; following MAC’s approval, the final proposal would be sent to City Council for final approval. After all requisite approvals and the final installation and maintenance description as specified in the artists' contract are received, the art project would go into final design and fabrication. Maintenance and Conservation Public art policies spell out procedures, responsibilities, and methods of funding for the ongoing maintenance and conservation of public artworks so that the public art program itself does not become burdened with this cost and responsibility, unless it chooses to do so. These delineations also prevent - to as full an extent as possible - the possibility that a work of public art will fall into disrepair, become dirty, damaged, or even disappear. The conservation and maintenance of some works of art can be painstaking and require a large degree of care. Giving the artist and the commissioning agency or client an opportunity to work out the artwork's maintenance techniques and schedule helps to ensure that the piece will remain in good condition for many years to come. It is important to note: Routine maintenance of an artwork becomes the responsibility of the agency that houses the artwork. As part of the contractual requirements, the artist should develop a maintenance program in cooperation with the commissioning agency, for the proper day-to-day care of the artwork. The maintenance program should include a statement regarding the materials from which the piece is fabricated. The commissioning agency will be responsible for communicating this information to its custodial staff and providing any necessary additional tools or equipment to ensure proper daily maintenance of public artworks. Community-Based Art Projects The same process for developing and reviewing public art projects is used even if, during the project conceptualization phase, the project selection committee decides that funds should be pooled and used to commission a community-based art project. Participatory public art initiatives, such as community-based public art projects, provide communities with the means to positively impact their environment and develop a sense of pride and ownership over their parks, streets, and public institutions. Here, the artist serves as a collaborator, interpreter, visionary, teacher, mentor, and liaison between client and community. The goal of these community-centered processes is to facilitate the creation of public art works that are accessible to the public not simply by virtue of their placement in a public space, or Commented [1]: What is our policy for maintenance and conservation? We should replace this language with the City of Meridian's policy. Commented [2]: Do we want to do this? We haven't really discussed it. Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 39 of 94 because of content, but through engaging people in the community into the process of creating the art, as well as making their knowledge and experience part the art's design. Temporary Art Projects If artworks are to be installed on a temporary basis, the artist's designs would only require approval of the selection committee and project funder (a city agency, private property owner, or private donor). After design approval, the artwork would go immediately into the final design stage; no maintenance program would be required. However, the artist should include documents regarding how and when the work is to be removed after display, as well as plans for returning the site to its original condition (if necessary). Commented [3]: Does City Council have to approve temporary projects, too? Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 40 of 94 PUBLIC ART COMMITTEE MEETING  AGENDA Thursday, June 20, 2019, 4:30 p.m. City Clerk’s Conference Room, Suite 104 – Meridian City Hall 33 East Broadway Ave., Meridian, ID 1. Roll Call Gretchen Caserotti Jay Wilson Jessica Peters Lynn Smith 2. Fire Station #6 Selection Panel Discussion and Recommendation 3. Public Art Planning Proposal Review, Survey Question Discussion, and Recommendation(s) for MAC to Consider 4. Park Identities Public Art Roster 5. Future Meeting Topics: a. MAPS Funds Discussion b. Traffic Box Art Re-Wrap SOP c. Future Project Criteria 6. Future Meetings a. July 18 at 4:30 p.m. (cancel or reschedule?) b. August 15 at 4:30 p.m. (need to confirm) 7. Adjourn Next MAC Meeting: Thursday, July 11, 2019, 3:30 p.m. City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, ID To develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 41 of 94 I TEM SHEET C ommission A genda I tem - 4.G . Presenter: M aria Estimated Time for P resentation: Title of I tem - Events & Outreach C ommittee Report (see committee agenda for more information) B oard Notes: AT TAC HM E NT S: Description Type Upload D ate 2019 06-03 E O C Meeting E xhibit 7/8/2019 2019 07-11 E O C Meeting E xhibit 7/8/2019 RE V I E WE RS : Department R eviewer Action D ate Clerk.B odnar, Hillary Approved 7/8/2019 - 2:47 P M Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 42 of 94 EVENTS AND OUTREACH COMMITTEE MEETING  AGENDA Monday, June 3, 2019, 5:30 p.m. Clerk’s Conference Room, Suite 104  Meridian City Hall 33 East Broadway Ave., Meridian, ID 1. Roll Call Maria Tzompa Randy-B Funk Bonnie Zahn Griffith Stephanie Forbes Michelle Glaze 2. Review the Proposed Art Week Spreadsheet 3. Confirm Action Items and Budget Requests 4. Outline Future Meetings 5. Adjourn Next Regular Meeting: Thursday, June 13, 2019, 3:30 p.m. City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho To develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 43 of 94 PUBLIC ART COMMITTEE MEETING  AGENDA Thursday, July 11, 2019, 5:00 p.m. City Clerk’s Conference Room, Suite 104 – Meridian City Hall 33 East Broadway Ave., Meridian, ID 1. Roll Call Maria Tzompa Randy-B Funk Bonnie Zahn Griffith Stephanie Forbes Michelle Glaze 2. Awards for Mayor’s Award 3. Define Specific Artists and Amount of Funds for Specific Uses a. Friday Music: i. Deja Brew partnership with Last Call Boise Band ii. Solo Artist for Main & Broadway b. Other Hired Performing Artists/Instructors 4. Compare Poster Drafts 5. Review Materials Ready to Order 6. Action Items Pending or Needing Follow Up 7. Future Meeting Topics 8. Future Meetings a. Schedule out the next meeting(s) needed 9. Adjourn Next MAC Meeting: Thursday, August 8, 2019, 3:30 p.m. City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, ID To develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 44 of 94 I TEM SHEET C ommission A genda I tem - 5.A . Presenter: Hillary Estimated Time for P resentation: 10 Title of I tem - Strategic P lan F acilitator Workshop Report and D raft Review Hopefully we have a drafted plan to s hare with c o mmis s io ners at this meeting. We will need either another s p ecial meeting or to commit a lot of time to finalizing the strategic p lan at the regular July MAC meeting. I'd like to share MAC 's finalized draft with o ther C ity s taff and the Mayor fo r their review as well. T he plan mus t b e approved by C ity C o uncil b y early S eptemb er at the latest. C ons id er a mo tion to s hare this draft with C ity s taff and Mayo r so that their c omments and s uggestio ns may b e disc ussed/integrated b efo re a final d raft is c o nfirmed and recommended to C ity C ounc il. B oard Notes: AT TAC HM E NT S: Description Type Upload D ate 2019 07-08 S trategic P lan D raf t E xhibit 7/8/2019 RE V I E WE RS : Department R eviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 7/8/2019 - 3:04 P M Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 45 of 94 Dr a f t 7 / 8 / 2 0 1 9 St r a t e g i c P l a n f o r t h e A r t s Ci t y o f M e r i d i a n , I d a h o FY 2 0 2 0 - 2 0 2 5 Th e d e v e l o p m e n t o f t h i s p l a n w a s s u p p o r t e d i n p a r t b y a n a w a r d f r o m t h e N a t i o n a l E n d o w m e n t f o r t h e A r t s , a s ad m i n i s t e r e d b y t h e I d a h o C o m m i s s i o n o n t h e Ar t s . H o w e v e r , t h e c o n t e n t s a n d o p i n i o n s d o n o t n e c e s sa r i l y r e f l e c t t h e v i e w s o r p o l i c y o f t h e N a t i o n a l E n d ow m e n t o f t h e A r t s o r t h e I d a h o C o m m i s s i o n o n t h e Ar t s . T o f i n d o u t m o r e a b o u t h o w N a t i o n a l E n d o w m e n t f or t h e A r t s g r a n t s i m p a c t i n d i v i d u a l s a n d c o m m u n i t i e s , v i s i t w w w . a r t s . g o v . Fo r m a t t e d : Font: 10 pt Fo r m a t t e d : Default Paragraph Font, Font: 10 pt Fo r m a t t e d : Font: 10 pt Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 4 6 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 2 Ad o p t e d : X X , M O N T H , 2 0 1 9 IN T R O D U C T I O N Th e M e r i d i a n A r t s C o m m i s s i o n ( M A C ) w a s e s t a b l i s h e d by t h e C i t y o f M e r i d i a n i n YE A R 2 0 0 6 wi t h a m i s s i o n t o d e v e l o p , a d v a n c e a n d nu r t u r e a l l f a c e t s o f t h e a r t s t o e n h a n c e t h e q u a l i ty o f l i f e f o r M e r i d i a n r e s i d e n t s a n d v i s i t o r s . C o r e t o t h i s m i s s i o n i s t h e b e l i e f t h a t op p o r t u n i t i e s t o e x p e r i e n c e a n d p a r t i c i p a t e i n t h e vi s u a l , p e r f o r m i n g a n d p u b l i c a r t s c a n s t r e n g t h e n c it i e s , i n c r e a s e l i v a b i l i t y , a n d co n t r i b u t e t o a s e n s e o f c o m m u n i t y . T h e v o l u n t e e r s ap p o i n t e d b y t h e M a y o r t o s e r v e o n M A C w o r k t o f u r t he r t h i s m i s s i o n a n d re a l i z e t h e s e e i g h t g o a l s : Go a l I : C r e a t e o p p o r t u n i t i e s f o r a l l M e r i d i a n r e s i d en t s a n d v i s i t o r s t o e x p e r i e n c e p u b l i c a r t . Go a l I I : T h e y o u t h o f M e r i d i a n w i l l ha v e o p p o r t u n i t i e s t o pe r f o r m , c r e a t e , a n d e x p e r i e n c e t h e a r t s . Go a l I I I : M e r i d i a n ’ s r e s i d e n t s a n d v i s i t o r s w i l l h a ve a n o p p o r t u n i t y t o e x p e r i e n c e p e r f o r m i n g a r t s . Go a l I V : M e r i d i a n r e s i d e n t s w i l l g r o w t h e i r a p p r e c i at i o n fo r an d p a r t i c i p a t i o n i n t h e a r t s . Go a l V : M e r i d i a n r e s i d e n t s a n d v i s i t o r s w i l l h a v e t h e o p p o r t u n i t y t o e x p e r i e n c e t h e v i s u a l a r t s . Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 4 7 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 3 Go a l V I : Pr o v i d e l L oc a l a r t i s t s w i l l h a v e o p p o r t u n i t i e s t o g r o w t h e i r s k i l l s a n d s h o w c a s e t h ei r w o r k . Go a l V I I : S u p p o r t e x p e r i e n c e s i n t h e a r t s f o r e v e r y on e , r e g a r d l e s s o f a g e , r a c e , a b i l i t y , e t h n i c i t y , s e x u a l o r i e n t a t i o n , g e n d e r id e n t i t y , o r o t h e r p r o t e c t e d c l a s s . Go a l V I I I : B u i l d t h e h u m a n a n d f i n a n c i a l r e s o u r c e s ne e d e d t o f u l f i l l t h e v i s i o n o f t h e C i t y o f M e r i d i a n a n d M e r i d i a n A r t s Co m m i s s i o n w i t h r e g a r d t o t h e a r t s . Th i s d o c u m e n t i s i n t e n d e d t o g u i d e t h e M e r i d i a n A r t s C o m m i s s i o n i n i t s e f f o r t s t o p u r s u e t h e s e g o a l s o ve r t h e n e x t f i v e y e a r s ( 2 0 2 0 - 20 2 5 ) b y p r o v i d i n g p r i o r i t i z e d a n d i m p l e m e n t a b l e o b je c t i v e s , s t r a t e g i e s , a n d a c t i o n s . CH A L L E N G E S A N D O P P O R T U N I T I E S As t h e M e r i d i a n A r t s C o m m i s s i o n ( M A C ) em b a r k s o n b e g i n s t h i s f i v e - y e a r p e r i o d , i t r e c o g n i z e s t h a t t h e r e a r e c h a l l e n g e s t h a t m u s t b e na v i g a t e d a d d r e s s e d , b u t t h a t w i t h i n e a c h c h a l l e n g e i s t h e o p p o r t u n i t y t o ma k e t h e c u l t i v a t e t h e ar t s as a mo r e vi t a l p a r t o f t h e co m m u n i t y : • Co m m u n i t y e n g a g e m e n t a n d p a r t i c i p a t i o n : M e r i d i a n i s e x p e r i e n c i n g r a p i d p o p u l a t i o n g r o w t h , a n d th e c o m p l e x i t y o f li v i n g i n o u r e x p a n d i n g t h e la r g e r m e t r o p o l i t a n a r e a in c r e a s i n g l y i s a t t r a c t i n g n e w a c t i v i t i e s t h a t co m p e t e s f o r t h e at t e n t i o n o f i n d i v i d u a l s a n d f a m i l i e s . M A C m u s t w o r k t o m a k e m e a n i n g f u l c o n n e c t i o n s w i t h M e r i d i a n ’s r e s i d e n t s , n e w an d e s t a b l i s h e d , a n d t o e d u c a t e t h e p u b l i c o n t h e i mp o r t a n c e o f a r t a n d t h e o p p o r t u n i t i e s av a i l a b l e to e x p e r i e n c e v i s u a l , pe r f o r m i n g , a n d p u b l i c a r t i n M e r i d i a n . Es t a b l i s h i n g P p ar t n e r s h i p s w i t h s c h o o l s a n d u n i v e r s i t i e s is a n c r e a t e s op p o r t u n i t ie s y t o r e a c h t h e n e x t g e n e r a t i o n o f a u d i e n c e m e m b e r s , pr o v i d e p r o g r a m s f o r y o u t h d u r i n g n o n - s c h o o l t i m e s , an d ut i l i z e u s e al t e r n a t i v e v e n u e s f o r p e r f o r m a n c e s a n d t r a v e l i n g e xh i b i t i o n s . P u b l i c a r t w o r k s i n t e g r a t e d i n t o p a r k s , ga t e w a y s , a n d u n i q u e d i s t r i c t s c a n h e l p d e f i n e u n i q ue p l a c e s t h a t a t t r a c t a b r o a d e r c o m m u n i t y . • Ar t i s t i n v o l v e m e n t : M e a n i n g f u l a r t s e x p e r i e n c e s c a n n o t b e o f f e r e d w i t h ou t t h e c r e a t i v i t y a n d i n v o l v e m e n t o f q u a l i t y ar t i s t s . U n l e s s a c o m m u n i t y o f e d u c a t e d a n d t a l e n t e d l o c a l a r t i s t s c a n b e n u r t u r e d a n d g r o w n , M A C w i l l c o n t i n u e t o st r u g g l e t o a t t r a c t q u a l i t y a r t i s t s t o e x h i b i t , e d u ca t e a n d p e r f o r m . P r o f e s s i o n a l a r t i s t s a l s o c a n h e l p M A C i m p r o v e a n d pr o m o t e i t s p r o g r a m s b y a s s i s t i n g w i t h m a r k e t i n g , o ut r e a c h , a n d a c c e s s . • Fu n d i n g : A s t h e a m b i t i o n s a n d p r o g r a m s o f M A C g r o w , f u n d i n g m u s t b e s e c u r e d t o p r o v i d e a r t s e x p e r i e n c e s t o l a r ge r a n d mo r e d i v e r s e a u d i e n c e s . P a r t n e r s h i p s w i t h o t h e r a r t s o r g a n i z a t i o n s , s t a t e a n d f e d e r a l a r t s a g e n c i e s , b us i n e s s e s , t h e Co m m e n t e d [ H B 1 ] : COMMENT FROM LYNN: Community en g a g e m e n t a n d p a r t i c i p a t i o n : A s n o t e d , t h e c i t y ’ s rapid po p u l a t i o n g r o w t h m a k e s t h i s p r o p o s a l v e r y i m p o r t a n t and we h a v e a n o p p o r t u n i t y t o r e a c h n e w r e s i d e n t s a s t h ey mi g r a t e i n f r o m o t h e r s t a t e s o r a r e a s o f I d a h o . T h e wo r k s h o p w a s e x c e l l e n t a n d t i m e l y d u e t o o u r c i t y ' s unique po s i t i o n a s t h e s e c o n d h i g h e s t p o p u l a t i o n g r o w t h i n the co u n t r y . Fo r m a t t e d : Highlight Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 4 8 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 4 Me r i d i a n A r t s F o u n d a t i o n , a n d C i t y l e a d e r s o f f e r a n o p p o r t u n i t y t o j o i n t l y i d e n t i f y r e s o u r c e s a n d ut i l i z e u s e av a i l a b l e fu n d i n g t o e f f i c i e n t l y t o r e a c h m o r e c o m m u n i t y m e m b er s . • Ve n u e s f o r t h e a r t s : Ar t s e x p e r i e n c e s c a n b e p r o v i d e d i n b u s i n e s s e s , s c h oo l s , p a r k s , C i t y b u i l d i n g s o r e v e n o n t h e s t r e e t s , bu t h a v i n g d e d i c a t e d v e n u e s f o r t h e a r t s d i v e r s i f i e s t h e t y p e s a n d q u a l i t y o f t h e a r t s t h a t c a n b e p r e se n t e d . M e r i d i a n ’ s lo c a t i o n , c e n t r a l t o t h e T r e a s u r e V a l l e y u r b a n a r e a , o f f e r s a n o p p o r t u n i t y t o b e c o m e a n e w r e g i o n a l f o c al p o i n t f o r t h e ar t s . • Kn o w l e d g e a n d a v a i l a b i l i t y o f i m p l e m e n t e r s : No n e o f t h e e x h i b i t s , p e r f o r m a n c e s , o r p u b l i c a r t p ro j e c t s t h a t M A C pr o v i d e s t h e c o m m u n i t y c a n b e d o n e w i t h o u t t h e s u p p or t o f k n o w l e d g e a b l e a n d c o m m i t t e d M A C m e m b e r s , C i t y le a d e r s h i p , s t a f f a n d v o l u n t e e r s . W h e n a M A C m e m b e r r e s i g n s , C i t y l e a d e r s h i p c h a n g e s , o r v o l u n t e e r s m o ve o n t o o t h e r ef f o r t s , i t c a n b e c h a l l e n g i n g t o k e e p t h e m o m e n t u m n e c e s s a r y t o p r o v i d e p r o g r a m s . I n c r e a s e d v o l u n t e e r p a r t i c i p a t i o n wi t h m o r e h e l p f r o m c o n t r a c t e d a n d s t a f f a d m i n i s t r a to r s w i l l b e n e e d e d t o g r o w M A C ’ s p r o g r a m s . SU C C E S S E S Th e M e r i d i a n A r t C o m m i s s i o n ( MA C ) h a s a l e g a c y o f b r i n g i n g t o g e t h e r d e d i c a t e d i n d i v i du a l s w h o w o r k t i r e l e s s l y t o s e e t h a t t h o s e wh o c o m e t o M e r i d i a n t o l i v e , w o r k , a n d p l a y c a n t a k e p a r t i n t h e a r t s . T h a n k s t o t h e s e w o n d e r f u l v o l u n t e e r s , s t a f f , a n d p a r t n e r s : • Un i q u e t r a f f i c b o x e s d e c o r a t e s t r e e t c o r n e r s • Ar t We e k b r i n g s sy m p h o n y mu s i c , c h i l d r e n ’ s t h e a t e r , c h a l k a r t w o r k s a n d m o r e to d o w n t o w n • Pu b l i c a r t w o r k s h e l p d e f i n e a n d c e l e b r a t e C i t y p a r k s a n d o t h e r s p a c e s • Co n c e r t s g a t h e r c o m m u n i t y m e m b e r s o n B r o a d w a y • Pu b l i c - p r i v a t e p a r t n e r s h i p s b r i n g a r t w o r k s t o p r i v a te p r o p e r t i e s LO O K I N G A H E A D Bu i l d i n g u p o n t h e s e s u c c e s s e s , th e M e r i d i a n A r t s C o m m i s s i o n ( MA C ) e n v i s i o n s M e r i d i a n ca n b e c o m e a s a v i b r a n t a r t s c o m m u n i t y th a t i n t e g r a t e s t h e a r t s e x p e r i e n c e i n t o e v e r y d a y l if e a n d e n h a n c e s t h e s p i r i t o f o u r g r e a t c i t y . B e y o nd t h e f i v e - y e a r s c o p e o f t h i s pl a n , f u t u r e M A C p r o g r a m s m i g h t i n c l u d e : • Yo u t h a r t s o p p o r t u n i t i e s t h a t w i l l h e l p t h e m p r e p a r e f o r l i f e i n t h e 2 1 st C e n t u r y . Co m m e n t e d [ J P 2 ] : This was originally deleted, but we ne e d t o k e e p i t , s o I r e j e c t e d t h e d e l e t i o n . Fo r m a t t e d : Highlight Fo r m a t t e d : Highlight Co m m e n t e d [ H B 3 ] : We may want to reconsider this one, or a t l e a s t i t s l a n g u a g e . P e r h a p s , “ P a r t n e r s h i p s b r ing ar t w o r k s t o p r i v a t e p r o p e r t i e s . ” Co m m e n t e d [ H B 4 ] : COMMENT FROM LYNN: Looking ah e a d : t h e s e a r e e x c e l l e n t g o a l s a n d t h e w o r k s h o p t hat was co m p l e t e d w i t h D e l t a J a m e s c o u l d n o t h a v e c o m e a t a more ap p r o p r i a t e t i m e f o r t h e l i f e o f t h i s c i t y . I b e l i e ve that MAC in c o n j u n c t i o n w i t h o t h e r a g e n c i e s c a n r e a l l y b r i n g an in c r e a s e d e n j o y m e n t o f l i f e f o r t h e c i t i z e n s o f M e r idian and I lo o k f o r w a r d t o a c c o m p l i s h i n g t h e s e g o a l s w i t h m y f ellow re s i d e n t s . Co m m e n t e d [ J P 5 ] : What does this mean? I think it’s a we i r d s t a t e m e n t t h a t n e e d s t o b e e i t h e r a m e n d e d o r de l e t e d . Co m m e n t e d [ H B 6 R 5 ] : I agree, lets discuss at MAC’s July mt g Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 4 9 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 5 • Ta r g e t e d a r t s p r o g r a m s t h a t r e a c h m i l i t a r y v e t e r a n s a n d t h e i r f a m i l i e s . • Mo b i l e a r t s e x h i b i t s t h a t c a n r e a c h e v e r y c o r n e r o f M e r i d i a n . • Ar t i s t - in - Re s i d e n c e p r o g r a m s t h a t e n h a n c e a r t i s t a b i l i t i e s a n d i n t e g r a t e a r t s i n t o t h e c o m m u n i t y f a b r i c . • A c e n t r a l c l e a r i n g h o u s e o f M e r i d i a n a r t s i n f o r m a t i o n, o p p o r t u n i t i e s , a n d l o c a l a r t i s t s . Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 5 0 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 6 I. PU B L I C A R T S Go a l : Cr e a t e o p p o r t u n i t i e s f o r a l l M e r i d i a n r e s i d e n t s a n d v i s i t o r s t o e x p e r i e n c e p u b l i c a r t . Ob j e c t i v e St r a t e g y Ac t i o n I t e m Pr i o r i t y Co m p Pl a n G o a l A. En c o u r a g e t h e in t e g r a t i o n o f p u b l i c a r t as a c o m p o n e n t o f co m m u n i t y de v e l o p m e n t . 1. Pa r t n e r w i t h M e r i d i a n De v e l o p m e n t C o r p o r a t i o n (M D C ) t o c r e at e p u b l i c a r t s in t h e r e d e v e l o p m e n t a r e a . a. MA C m e m b e r s a t t e n d M D C m e e t i n g s qu a r t e r l y t o i d e n t i f y o p p o r t u n i t i e s . Ne a r -te r m 5. 4 . 1 . B b. Co o r d i n a t e s e l e c t i o n o f p u b l i c a r t pi e c e s w h e n r e q u e s t e d . Lo n g -te r m c. An n u a l l y re q u e s t f u n d i n g f r o m M D C fo r p u b l i c a r t p r o j e c t s . Ne a r -te r m 2. In c o r p o r a t e p u b l i c a r t s a s pa r t o f t h e M e r i d i a n p a r k s sy s t e m . a. In v o l v e t h e M e r i d i a n P a r k s a n d Re c r e a t i o n D e p t . i n u p c o m i n g p u b l i c ar t p l a n d e v e l o p m e n t . Ne a r -te r m 5. 4 . 1 . B 5. 1 . 1 . B b. Me e t w i t h P a r k s a n d R e c . s t a f f re g u l a r l y ( a t l e a s t a n n u a l l y ) t o a s s e s s op p o r t u n i s t s a n d i d e n t i f y f u t u r e lo c a t i o n s f o r p u b l i c a r t w o r k s . Lo n g -te r m c. Es t a b l i s h a r t s e l e c t i o n p r o c e s s f o r pu b l i c a r t w o r k s i n C i t y p a r k s ( i . e . ro s t e r v s . R F P ) . Mi d -te r m d. Pa r t i c i p a t e i n P a r k s a n d R e c . P l a n pr o c e s s . Lo n g -te r m e. In v e n t o r y p a r k s a n d t r a i l h e a d s t o id e n t i f y t h e m a t i c a l l y r e l e v a n t op p o r t u n i t i e s f o r a r t w o r k s . Lo n g -te r m 3. En c o u r a g e p u b l i c a r t w o r k s wi t h i n p r i v a t e d e v e l o p m e n t . a. Cr e a t e a “ D e v e l o p e r ’ s G u i d e ” t o pu b l i c a r t Ne a r -te r m 5. 4 . 1 . B 5. 1 . 2 . C b. Wo r k w i t h P l a n n i n g a n d Z o n i n g t o in v o l v e M A C i n a r t w o r k s e l e c t i o n a n d pl a c e m e n t . Mi d -te r m Fo r m a t t e d T a b l e Co m m e n t e d [ H B 7 ] : Numbers relate to 2019 Comp Plan. Th e s e n u m b e r s a r e b a s e d o n a d r a f t e d v e r s i o n o f t h e plan an d w i l l n e e d t o b e u p d a t e d w h e n t h e p l a n i s f i n a l i zed. Co m m e n t e d [ H B 8 ] : May consider removing annually – th a t w a y i f a y e a r i s s k i p p e d , i t i s n ’ t a g a i n s t t h e strategic pl a n Co m m e n t e d [ H B 9 ] : Who would participate? Co m m i s s i o n e r s ? Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 5 1 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 7 c. En g a g e p r i v a t e d e v e l o p e r s o n e -on - on e . Lo n g -te r m d. En g a g e r e g i o n a l H o m e O o wn e r s ’ As s o c i a t i o n s . Lo n g -te r m 4. Ut i l i z e U s e pu b l i c a r t t o cr e a t e a n d d e f i n e r e g i o n a l id e n t i t y , c o m m u n i t y ga t e w a y s a n d u n i q u e p l a c e s . a. Id e n t i f y p o s s i b l e l o c a t i o n s a n d op p o r t u n i t i e s f o r r e g i o n a l i d e n t i tf y pu b l i c a r t p r o j e c t s . Ne a r -te r m 5. 4 . 1 . C 5. 1 . 2 . B b. Pa r t n e r w i t h M e r i d i a n P l a n n i n g D e p t . to d e t e r m i n e u p c o m i n g C i t y p r o j e c t s an d p u b l i c a r t o p p o r t u n i t i e s . Ne a r -te r m c. Re v i e w A C H D p l a n n i n g d o c u m e n t s an d p a r t n e r w i t h A C H D t o i m p l e m e n t pu b l i c a r t w o r k s i n c o n j u n c t i o n w i t h up c o m i n g r o a d p r o j e c t s . Mi d -te r m B. St r a t e g i c a l l y a n d tr a n s p a r e n t l y ut i l i z e u s e fu n d s a v a i l a b l e t h r o u g h th e M e r i d i a n A r t i n Pu b l i c S p a c e s ( M A P S ) or d i n a n c e . 1. Es t a b l i s h p l a n s a n d p o l i c i e s to g u i d e t h e s e l e c t i o n , pl a c e m e n t , a c c e p t a n c e , ma i n t e n a n c e a n d r e m o v a l o f pu b l i c a r t w o r k s . a. Co n t r a c t w i t h a r t s p r o f e s s i o n a l t o fa c i l i t a t e p u b l i c a r t p l a n n i n g p r o c e s s . Ne a r -te r m 5. 4 . 1 b. En g a g e c o m m u n i t y i n p u b l i c a r t lo c a t i o n a n d t h e m e p l a n n i n g . Mi d -te r m c. Ga i n C i t y C o u n c i l a p p r o v a l o f p u b l i c ar t p o l i c i e s a n d p r i o r i t i e s . Lo n g - t e r m 2. In s t a l l v i s u a l a r t w o r k s i n pu b l i c p l a c e s i n M e r i d i a n . a. In s t a l l tr a f f i c b o x w r a p s a n n u a l l y . Ne a r -te r m 5. 4 . 1 . A b. Co o r d i n a t e t h e s e l e c t i o n a n d pl a c e m e n t o f p u b l i c a r t w o r k s i n pu b l i c p a r k s . Ne a r -te r m c. In s t a l l p u b l i c a r t w o r k i n d o w n t o w n Me r i d i a n . Mi d -te r m C. Pr o m o t e , m o n i t o r a n d ev a l u a t e M e r i d i a n A r t i n Pu b l i c S p a c e s ( M A P S ) or d i n a n c e . 1. Id e n t i f y MA P S as t h e p r o j e c t fu n d i n g s o u r c e . a. En s u r e t h a t p r o j e c t s i g n a g e i n c l u d e s re c o g n i t i o n o f M A P S f u n d i n g s o u r c e . Ne a r -te r m 5. 4 . 2 . A b. In c l u d e M A P S f u n d i n g s o u r c e i n pr o j e c t p r e s s r e l e a s e s a n d pr o m o t i o n s . Mi d - t e r m Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 5 2 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 8 2. Ad v o c a t e a n d e d u c a t e el e c t e d l e a d e r s a n d co m m u n i t y g r o u p s a b o u t be n e f i t s o f P e r c e n t - f o r - A r t s pr o g r a m s a n d M A P S . a. Id e n t i f y s p e c i f i c b e n e f i t s o f M A P S a n d ot h e r l i k e p r o g r a m s . Ne a r -te r m 5. 4 . 2 . A b. Cr e a t e pr e s e n t a t i o n f o r m a t f o r c i v i c or g a n i z a t i o n s , C i t y o f f i c i a l s , a n d pu b l i c . Mi d -te r m Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 5 3 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 9 II . AR T S E D U C T I O N F O R Y O U T H Go a l : Th e y o u t h o f M e r i d i a n w i l l p e r f o r m , c r e a t e , a n d e x p er i e n c e t h e a r t s . Ob j e c t i v e St r a t e g y Ac t i o n I t e m s Pr i o r i t y Co m p Pl a n G o a l A. De v e l o p a n d o f f e r ex t r a c u r r i c u l a r a r t s op p o r t u n i t i e s t o yo u t h . 1. Pa r t i c i p a t e i n M e r i d i a n Sy m p h o n y O r c h e s t r a yo u n g a r t i s t a w a r d pr o g r a m . a. He l p t o i d e n t i f y a n d r e c r u i t a p p r o p r i a t e ju d g e s Ne a r -te r m 5. 5 . 1 . D b. At t e n d c o n c e r t s a n d r e h e a r s a l s . Lo n g -te r m c. Ma i n t a i n s p o n s o r s h i p p r o g r a m . Mi d -te r m 2. Pa r t i c i p a t e i n W e s t A d a Sc h o o l D i s t r i c t A r t S h o w . a. Id e n t i f y a n d p r o v i d e p r o g r a m j u d g e s . Ne a r -te r m 5. 5 . 1 . A b. Ma i n t a i n s p o n s o r s h i p f u n d i n g . Mi d -te r m c. Ho s t e x h i b i t a t I n i t i a l P o i n t G a l l e r y Ne a r -te r m d. Pr o m o t e sh o w , w i n n e r s a n d p i e c e s se l e c t e d f o r t r a f f i c b o x e s . Lo n g -te r m e. En g a g e p a s t w i n n e r s i n p r o m o t i o n o f sh o w a n d c o n t e s t . Mi d -te r m 3. Su p p o r t l o c a l y o u t h th e a t e r p r o v i d e r s . a. In v i t e T r e a s u r e V a l l e y C h i l d r e n ’ s T h e a t e r an d o t h e r y o u t h a r t s p r o v i d e r s t o pa r t i c i p a t e i n M A C e v e n t s . Ne a r -te r m 5. 5 . 1 . D b. Co n n e c t y o u t h t h e a t e r p r o v i d e r s w i t h th e r e s o u r c e s o r v e n u e s t h e y n e e d . Mi d -te r m c. Pr o m o t e y o u t h t h e a t e r o p p o r t u n i t i e s th r o u g h MA C o u t l e t s . Ne a r -te r m d. Ma i n t a i n s p o n s o r s h i p f u n d i n g . Mi d -te r m Co m m e n t e d [ J P 1 0 ] : In the original table, there was a line in t h i s c o l u m n b e l o w A 2 a , i n c l u d i n g i t i n t h i s g o a l instead of in 5 . 5 . 1 . A . I a d j u s t e d t h e r o w m a r k e r s , b u t i t d o e s n’t show up i n T r a c k C h a n g e s . Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 5 4 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 10 II I . PE R F O R M I N G A R T S Go a l : Me r i d i a n ’ s r e s i d e n t s a n d v i s i t o r s w i l l h a v e a n o p p o rt u n i t y t o e x p e r i e n c e p e r f o r m i n g a r t s . Ob j e c t i v e St r a t e g y Ac t i o n I t e m Pr i o r i t y Co m p Pl a n G o a l A. Pr e s e n t a v a r i e t y o f pe r f o r m i n g a r t s sh o w s lo c a l l y . 1. Pr o d u c e f r e e “Co n c e r t s o n Br o a d w a y ” s e r i e s a t C i t y Ha l l a m p h i t h e a t e r . a. Co n t r a c t w i t h p r o d u c t i o n c o m p a n y t o pr o d u c e s e r i e s . Ne a r -te r m 5. 5 . 1 . C b. Pl a c e c o n c e r t s o n c o m m u n i t y c a l e n d a r s an d so c i a l m e d i a o u t l e t s . Mi d -te r m c. Pr o v i d e e m c e e f o r e a c h c o n c e r t Ne a r -te r m d. Re v i e w a n d a p p r o v e pe r f o r m e r s a s re c o m m e n d e d b y p r o d u c t i o n c o m p a n y . Ne a r -te r m e. Pr o v i d e M A C a n d C i t y s t a f f r e p r e s e n t a t i v e at c o n c e r t s Mi d -te r m B. Sp o n s o r p e r f o r m i n g ar t s i n p a r t n e r s h i p wi t h c o m m u n i t y a n d cu l t u r a l or g a n i z a t i o n s . 1. Pr o m o t e a n d e n d o r s e a r e a pe r f o r m i n g a r t s op p o r t u n i t i e s . a. Pr o m o t e e v e n t s i n M e r i d i a n p r e s e n t e d b y ot h e r g r o u p s o n c o m m u n i t y c a l e n d a r s , so c i a l m e d i a o u t l e t s , p u b l i c a t i o n s a n d pl a y b i l l s . Ne a r -te r m 5. 5 . 1 . D 5. 3 . 2 . J b. En g a g e w i t h l o c a l a r t s g r o u p s t o en c o u r a g e c r o s s - p r o m o t i o n . Mi d -te r m C. Ad v o c a t e f o r t h e de v e l o p m e n t o f pe r f o r m i n g a r t s ve n u e s . 1. Do c u m e n t a n d t r a c k t h e ne e d f o r a d d i t i o n a l pe r f o r m i n g a r t s v e n u e s . a. Wo r k w i t h p e r f o r m i n g a r t s p a r t n e r s t o ga t h e r i n f o r m a t i o n a b o u t a u d i e n c e s i z e , pr o d u c t i o n n e e d s a n d f r e q u e n c y o f u s e . Mi d -te r m 5. 4 . 1 . E b. Wo r k w i t h M e r i d i a n E c o n o m i c De v e l o p m e n t s t a f f t o c o l l e c t r e l e v a n t co m m u n i t y d a t a . Ne a r -te r m 2. Id e n t i f y b u i l d i n g s t h a t c a n be r e p u r p o s e d a n d / o r ap p r o p r i a t e s i t e s . a. En g a g e t h e a t e r d e v e l o p m e n t p r o f e s s i o n a l to e v a l u a t e p o s s i b l e b u i l d i n g s . Mi d -te r m 5. 4 . 1 . E 5. 3 . 2 . A b. En g a g e H i s t o r i c P r e s e r v a t i o n S o c i e t y t o id e n t i f y o p p o r t u n i t i e s t o r e p u r p o s e a n y bu i l d i n g s o r s i t e s o f h i s t o r i c s i g n i f i c a n c e . Mi d -te r m 3. Be a r e s o u r c e t o M e r i d i a n Pl a n n i n g D e p t . a n d a. Ap p o i n t M A C m e m b e r a s l i a i s o n t o Me r i d i a n P l a n n i n g D e p t . Ne a r -te r m 5. 5 . 1 . E 5. 3 . 2 . E Co m m e n t e d [ J P 1 1 ] : This is only one type of performing ar t s s h o w , b u t t h e o b j e c t i v e c a l l s f o r a v a r i e t y o f shows. Do we n e e d a s t r a t e g y a n d a c t i o n i t e m s f o r o t h e r t y p e s of sh o w s ? Fo r m a t t e d T a b l e Co m m e n t e d [ J P 1 2 ] : This is a great idea, but it seems like mo r e t h a n j u s t a d v o c a c y . D o w e h a v e t h e a u t h o r i t y t o id e n t i f y b u i l d i n g s a n d o t h e r s i t e s t h a t M A C i s n ’ t p aying for? Pe r h a p s w e c a n r e v i s e t h i s t o n o t e t h a t w e w i l l w o r k with ot h e r g r o u p s t o a s s i s t t h e m i n f i n d i n g l o c a t i o n s f o r pe r f o r m a n c e s . Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 5 5 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 11 de v e l o p e r s t o a d v i s e ab o u t n e e d f o r p e r f o r m i n g ar t s v e n u e ( s ) . b. Me e t r e g u l a r l y w i t h M e r i d i a n P l a n n i n g De p t . s t a f f t o i d e n t i f y o p p o r t u n i t i e s . Mi d -te r m Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 5 6 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 12 IV . PU B L I C E N G A G E M E N T Go a l : Me r i d i a n r e s i d e n t s w i l l g r o w t h e i r a p p r e c i a t i o n a n d p a r t i c i p a t i o n i n t h e a r t s . Ob j e c t i v e St r a t e g y Ac t i o n I t e m Pr i o r i t y Co m p Pl a n G o a l A. Cu l t i v a t e b a s e o f a r t s su p p o r t a n d p a t r o n s in t h e c o m m u n i t y . 1. De v e l o p a c o h e s i v e me s s a g e a b o u t M A C a n d va l u e o f t h e a r t s t o Me r i d i a n . a. Wi t h c o n s u l t a n t h e l p , d e f i n e a br a n d i n g , m e s s a g i n g a n d m a r k e t i n g pl a n . Ne a r -te r m 5. 4 . 2 b. Cr e a t e m a r k e t i n g m a t e r i a l s t o pr o v i d e t o n e w r e s i d e n t s a n d t o h a n d ou t a t e v e n t s s u c h a s f u n c t i o n a l , re u s a b l e a n d / o r r e c y c l a b l e g i f t s . Lo n g -te r m c. Up d a t e M A C ’ s w e b a n d s o c i a l m e d i a pr e s e n c e . Mi d -te r m d. Re g u l a r l y e v a l u a t e e f f e c t i v e n e s s o f ma r k e t i n g a p p r o a c h e s . Lo n g -te r m 2. Pr o m o t e MA C p r o g r a m s an d p u b l i c a r t w o r k s t o t h e co m m u n i t y . a. Ma k e p r e s e n t a t i o n s t o c i v i c or g a n i z a t i o n s r e g u l a r l y . Mi d -te r m 5. 4 . 2 b. De s i g n a t e a M A C r e p r e s e n t a t i v e t o at t e n d c o n c e r t s a n d e v e n t s . Ne a r -te r m c. Ut i l i z e U s e ex i s t i n g M A C p r o g r a m s su c h a s A r t W e e k t o p r o v i d e a r t s in f o r m a t i o n b y h a v i n g a b o o t h a n d us i n g a n em c e e f o r a n n o u n c e m e n t s . Ne a r -te r m d. Ma i n t a i n g o o d r e l a t i o n s h i p w i t h l o c a l me d i a b y w e l c o m i n g a n d i n v i t i n g th e m t o m e e t i n g s a n d p r o g r a m s . Mi d -te r m e. Wo r k w i t h C i t y C o m m u n i c a t i o n s ma n a g e r t o i s s u e p r e s s r e l e a s e s ab o u t M A C a c t i v i t i e s a n d u p d a t e on l i n e i n f o r m a t i o n o u t l e t s . Ne a r -te r m f. Cr e a t e a s o c i a l m e d i a i n t e r n s h i p op p o r t u n i t y t o g a i n a s s i s t a n c e i n Lo n g -te r m Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 5 7 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 13 pr o m o t i n g M A C a c t i v i t i e s v i a s o c i a l me d i a . g. Pa r t n e r w i t h o t h e r o r g a n i z a t i o n s t o cr o s s - p r o m o t e a r t s e v e n t s a n d op p o r t u n i t i e s . Ne a r -te r m h. En c o u r a g e d i g i t a l pr o m o t i o n en g a g e m e n t w i t h o f p u b l i c a r t w o r k s by d e s i g n a t i n g s e l f i e -sp o t s . Lo n g -te r m B. Pu r s u e p u b l i c i n p u t in t o M A C ’ s p r o g r a m s an d g o a l s . 1. Pr o v i d e o p p o r t u n i t y f o r at t e n d e e s a n d p u b l i c t o gi v e i n p u t a t M A C pr o g r a m s . a. Pr o v i d e a n e a s y a n d q u i c k e v a l u a t i o n to o l a t a p p r o p r i a t e e v e n t s t o g a t h e r au d i e n c e f e e d b a c k . Ne a r -te r m 5. 4 . 1 . E b. Se t u p M A C i n f o b o o t h a t a p p r o p r i a t e ev e n t s w i t h a t o o l t o g a t h e r p u b l i c in p u t . Mi d -te r m 2. Pr o v i d e r e m o t e op p o r t u n i t i e s f o r t h e co m m u n i t y t o g i v e i n p u t in t o M A C p r o g r a m s . a. Wo r k w i t h C i t y I n f o r m a t i o n Te c h n o l o g y D e p t . t o c r e a t e o n l i n e pu b l i c i n p u t o p p o r t u n i t y . Ne a r -te r m 5. 4 . 1 . E b. Pr o m o t e l i n k t o o n l i n e p u b l i c in p u t op p o r t u n i t i e s a t M A C e v e n t s a n d pr o g r a m s . Ne a r -te r m 3. We l c o m e a n d i n v i t e me m b e r s o f t h e p u b l i c t o pa r t i c i p a t e i n M A C me e t i n g s a n d p r o g r a m s . a. In v i t e c o m m u n i t y m e m b e r s t o pa r t i c i p a t e i n t h e s e l e c t i o n o f p u b l i c ar t w o r k s . Mi d -te r m 5. 4 . 1 . E b. Pr o m o t e M A C me e t i n g s c h e d u l e t o pu b l i c . Lo n g -te r m c. In v i t e c o m m u n i t y m e m b e r s t o s p e a k or p r e s e n t t o M A C . Lo n g -te r m Co m m e n t e d [ J P 1 3 ] : Paid vs. unpaid? Are we sure we can do t h i s i n t h e n e x t 5 y e a r s ? I t r e q u i r e s b u y - i n f r o m the city an d c i t y s t a f f t i m e t o s u p e r v i s e t h e i n t e r n . Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 5 8 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 14 V. VI S U A L A R T S E X H I B I T I O N S Go a l : Me r i d i a n r e s i d e n t s a n d v i s i t o r s w i l l h a v e t h e o p p o r tu n i t y t o e x p e r i e n c e t h e v i s u a l a r t s . Ob j e c t i v e St r a t e g y Ac t i o n I t e m Pr i o r i t y Co m p Pl a n G o a l A. Pr e s e n t v i s u a l a r t s ex h i b i t s f o r t h e co m m u n i t y t o e n j o y . 1. Pr o v i d e e x h i b i t s i n t h e I n i t i a l Po i n t G a l l e r y a t C i t y H a l l . a. Co o r d i n a t e 11 -12 ro t a t i n g e x h i b i t s i n th e g a l l e r y a n n u a l l y . Ne a r -te r m 5. 4 . 1 . A b. Is s u e c a l l t o a r t i s t s , v e t a p p l y i n g ar t i s t s , w o r k w i t h s e l e c t e d a r t i s t s be f o r e , d u r i n g a n d a t t h e e n d o f e a c h ex h i b i t . Ne a r -te r m c. Es t a b l i s h v o l u n t e e r g r o u p t o a s s i s t wi t h e x h i b i t i n s t a l l a t i o n a n d r e m o v a l re s p o n s i b i l i t i e s . Mi d -te r m 2. Pr o v i d e op p o r t u n i t i e s f o r t h e pr e s e n t a t i o n o f t e m p o r a r y ar t w o r k s . a. De v e l o p g u i d e l i n e s a n d p o l i c i e s f o r te m p o r a r y a r t w o r k s . Mi d -te r m 5. 4 . 1 . A 5. 4 . 1 . D b. Id e n t i f y p o t e n t i a l s p a c e s a n d v e n u e s fo r t e m p o r a r y a r t w o r k s . Lo n g -te r m c. En g a g e p a r t n e r s h i p s w i t h a r t i s t s a n d ar t s g r o u p s t o p r o v i d e t e m p o r a r y ar t w o r k s . Lo n g -te r m B. En c o u r a g e pr e s e n t a t i o n o f v i s u a l ar t s b y p a r t n e r i n g wi t h or g a n i z a t i o n s an d b u s i n e s s . 1. Fo s t e r a n d e n c o u r a g e t h e pr e s e n t a t i o n o f i m p r o m p t u ar t w o r k s . a. Ga t h e r e x a m p l e s o f i m p r o m p t u ar t w o r k s f r o m o t h e r c o m m u n i t i e s t o sh a r e . Mi d -te r m 5. 4 . 1 . D b. Cr e a t e i n c e n t i v e f o r p r e s e n t a t i o n o f im p r o m p t u w o r k s d u r i n g A r t W e e k . Lo n g -te r m 2. Pr o v i d e e n c o u r a g e m e n t a n d ad v i cs e t o b u s i n e s s e s t o ex h i b i t a r t w o r k s . a. Ou t l i n e b e n e f i t s t o b u s i n e s s e s t h a t in s t a l l a r t e x h i b i t s . Lo n g - t e r m 5 . 5 . 1 . E b. Of f e r a n d p r o v i d e g u i d a n c e t o bu s i n e s s e s o n ex h i b i t b e s t pr a c t i c e s a n d t e c h n i q u e s f o r ex h i b i t s . Lo n g - t e r m Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 5 9 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 15 VI . SU P P O R T I N G L O C A L A R T I S T S Go a l : Pr o v i d e l o c a l a r t i s t s o p p o r t u n i t i e s t o g r o w t h e i r s ki l l s a n d s h o w c a s e t h e i r w o r k . Ob j e c t i v e St r a t e g y Ac t i o n I t e m Pr i o r i t y Co m p Pl a n G o a l A. Vi s u a l a r t i s t s w i l l b e pr o v i d e d e x h i b i t i o n op p o r t u n i t i e s . 1. Co o r d i n a t e r o t a t i n g ex h i b i t s i n t h e I n i t i a l P o i n t Ga l l e r y . a. As s i s t a r t i s t s w i t h e x h i b i t i n s t a l l a t i o n an d ta k e - d o w n r e m o v a l . Ne a r -te r m 5. 4 . 1 . A b. Pr o v i d e di s p l a y s p a c e f o r a r t i s t s ’ in f o r m a t i o n . Ne a r -te r m c. Pr o m o t e t h e a r t i s t a t t h e o p e n i n g ni g h t e v e n t a n d t h r o u g h o t h e r M A C ma r k e t i n g e f f o r t s . Ne a r -te r m B. Pr o v i d e p r o f e s s i o n a l de v e l o p m e n t tr a i n i n g s a n d op p o r t u n i t i e s f o r ar t i s t s . 1. In c o r p o r a t e p r o f e s s i o n a l de v e l o p m e n t op p o r t u n i t i e s f o r a r t i s t s in t o t h e A r t W e e k pr o g r a m . a. Re a c h o u t t o l o c a l a r t i s t s t o i d e n t i f y ty p e s o f p r o g r a m s t h e y n e e d . Ne a r -te r m 5. 4 . 1 . E b. Pa r t n e r w i t h o r g a n i z a t i o n s s u c h a s t h e Id a h o C o m m i s s i o n o n t h e A r t s a n d t h e Sm a l l B u s i n e s s D e v e l o p m e n t C e n t e r t o fa c i l i t a t e a n d l e a d t h e w o r k s h o p s . Ne a r -te r m c. Id e n t i f y l o c a l v e n u e s t h a t m a y b e n e f i t fr o m h o s t i n g a w o r k s h o p f o r a r t i s t s . Mi d -te r m C. Re c o g n i z e a n d ce l e b r a t e o u t s t a n d i n g lo c a l a r t i s t s . 1. Pr e s e n t M a y o r T a m m y de W e e r d A w a r d i n t h e Ar t s . a. As s i s t w i t h n o m i n a t i o n a n d s e l e c t i o n pr o c e s s . Ne a r -te r m 5. 4 . 1 . D b. Pr o m o t e s e l e c t e d a r t i s t s vi a M A C me d i a o u t l e t s a n d a t M A C p r o g r a m s . Mi d -te r m Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 6 0 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 16 VI I . AR T S A C C E S S Go a l : Su p p o r t e x p e r i e n c e s i n t h e a r t s f o r e v e r y o n e , r e g a r dl e s s o f a g e , r a c e , ab i l i t y o r o t h e r p r o t e c t e d c l a s s . Ob j e c t i v e St r a t e g y Ac t i o n I t e m Pr i o r i t y Co m p Pl a n G o a l A. Br o a d e n ex p e r i e n c e s a n d sh o w c a s e a r t s f r o m di v e r s e c u l t u r a l ba c k g r o u n d s . 1. De v e l o p p a r t n e r s h i p s wi t h l o c a l a n d r e g i o n a l cu l t u r a l a r t s or g a n i z a t i o n s a n d ar t i s t s . a. Id e n t i f y l o c a l c u l t u r a l or g a n i z a t i o n s . Ne a r - t e r m 5 . 4 . 1 . D 5. 5 . 1 . C 5. 3 . 2 . J b. MA C r e p r e s e n t a t i v e s m e e t w i t h cu l t u r a l o r g a n i z a t i o n s t o d i s c u s s pa r t n e r s h i p o p p o r t u n i t i e s . Mi d - t e r m 2. In c o r p o r a t e c u l t u r a l a r t s in t o e x i s t i n g M A C pr o g r a m s . a. Co n s i d e r c u l t u r a l r e p r e s e n t a t i o n wh e n s e l e c t i n g a r t i s t s f o r M A C pe r f o r m a n c e s a n d e x h i b i t s . Ne a r - t e r m 5 . 4 . 1 . D 5. 5 . 1 . C B. Pr o v i d e a r t s op p o r t u n i t i e s t o Me r i d i a n ’ s h o m e an d f a c i l i t y - b o u n d pe r s o n s . 1. De v e l o p p a r t n e r s h i p s wi t h h o m e c a r e a n d fa c i l i t y p r o v i d e r s . a. Id e n t i f y l o c a l h o m e c a r e a n d fa c i l i t y p r o v i d e r s . Mi d - t e r m 5 . 5 . 1 . B b. MA C r e p r e s e n t a t i v e m e e t s w i t h ho m e c a r e a n d f a c i l i t y p r o v i d e r s to d i s c u s s p a r t n e r s h i p a n d pr o g r a m m i n g o p p o r t u n i t i e s . Lo n g - t e r m C. En s u r e t h a t a r t s pr o g r a m s , p r o j e c t s an d e x h i b i t s a r e ac c e s s i b l e t o di f f e r e n t l y - ab l e d pe r s o n s . 1. Ma k e e x h i b i t i o n s a t In i t i a l P o i n t G a l l e r y a s ac c e s s i b l e t o a l l a s po s s i b l e . a. Co n d u c t a n d a u d i t o f t h e I n i t i a l Po i n t G a l l e r y e x h i b i t p r a c t i c e s t o id e n t i tf y a n y n e e d e d a c c e s s i b i l i t y im p r o v e m e n t s ( i . e . bB ra i l le t i t l e ca r d s ) . Ne a r - t e r m 5 . 5 . 1 2. En c o u r a g e a c c e s s i n ca l l s t o a r t i s t s . b. Re v i s e c a l l s t o a r t i s t s t o i n v i t e pr o p o s a l s f r o m a r t i s t s o n h o w th e i r w o r k i s o r c a n b e m a d e to b e ac c e s s i b l e . Mi d - t e r m D. En s u r e a r t s op p o r t u n i t i e s c a n be e n j o y e d 1. Co n t i n u e t o p r o v i d e f r e e ar t s e x p e r i e n c e s . a. Cl e a r l y p r o m o t e f r e e a r t s e x h i b i t s , pu b l i c a r t w o r k s a n d p e r f o r m a n c e s as b e i n g “no - c o s t ” o r “fr e e . ” Ne a r - t e r m 5 . 5 . 1 Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 6 1 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 17 re g a r d l e s s o f ec o n o m i c s t a t u s . 2. Ex p l o r e e s t a b l i s h m e n t of a n a r t s p a r t i c i p a t i o n sc h o l a r s h i p o r f r e e ti c k e t p r o g r a m . a. Re s e a r c h h o w o t h e r a r t s co m m i s s i o n s p r o v i d e s c h o l a r s h i p s or f r e e t i c k e t p r o g r a m s . Lo n g - t e r m b. Id e n t i f y a n d i m p l e m e n t a sc h o l a r s h i p o r f r e e t i c k e t p r o g r a m fo r M A C . Lo n g - t e r m Co m m e n t e d [ J P 1 4 ] : Can we do this in the next 5 years? Ho w m a n y t h i n g s a c t u a l l y c o s t m o n e y t o a t t e n d ? Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 6 2 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 18 VI I I . SU S T A I N A B I L I T Y Go a l : Bu i l d t h e h u m a n a n d f i n a n c i a l r e s o u r c e s ne e d e d t o f u l f i l l t h e v i s i o n o f t h e C i t y o f M e r i d i a n a n d M e r i d i a n A r t s C o m m i s s i o n . Ob j e c t i v e St r a t e g y Ac t i o n I t e m Pr i o r i t y Co m p Pl a n G o a l A. Se c u r e t h e pr o f e s s i o n a l e x p e r t i s e ne e d e d t o p r o v i d e qu a l i t y p r o g r a m s a n d op e r a t e e f f i c i e n t l y . 1. Pa r t n e r w i t h C i t y de p a r t m e n t s t o f u l l y ut i l i z e u s e ex i s t i n g C i t y st a f f r e s o u r c e s . a. Me e t w i t h C i t y D e p t . s t a f f t o i d e n t i f y op p o r t u n i t i e s f o r c o l l a b o r a t i o n a n d as s i s t a n c e . Ne a r -te r m 5. 4 5. 5 b. Ut i l i z e U s e ex i s t i n g C i t y s t a f f e x p e r t i s e as a p p r o p r i a t e . Ne a r -te r m 2. Ex p l o r e i n c r e a s i n g de d i c a t e d C i t y s t a f f fo r ar t s a d m i n i s t r a t i o n su p p o r t . a. Id e n t i f y n e e d e d a r t s a d m i n i s t r a t i o n du t i e s . Mi d - t e r m b. Pr e p a r e c o s t -be n e f i t a n a l y s i s o f m o r e Ci t y s t a f f s u p p o r t v s . c o n t r a c t o r s v s . vo l u n t e e r s t o a c c o m p l i s h m a x i m u m pu b l i c b e n e f i t . Lo n g -te r m c. Pr e s e n t g a t h e r e d i n f o r m a t i o n t o C i t y Co u n c i l a n d m a n a g e m e n t . Lo n g -te r m 3. Co n t r a c t w i t h c o n s u l t a n t s or o t h e r p r o f e s s i o n a l s t o ac c o m p l i s h s p e c i f i c t a s k s . a. An n u a l l y i d e n t i f y th e ne e d a n d s c o p e o f wo r k f o r c o n s u l t a n t s o r c o n t r a c t pr o f e s s i o n a l a s s i s t a n c e . Ne a r -te r m b. In c l u d e p r o f e s s i o n a l s e r v i c e s i n MA C bu d g e t . Mi d -te r m 4. Id e n t i f y a n d p r o m o t e in t e r n s h i p o p p o r t u n i t i e s . a. De v e l o p d e s c r i p t i o n ( s ) o f i n t e r n s h i p op p o r t u n i t i e s b a s e d o n M A C n e e d s . Ne a r -te r m b. Id e n t i f y s c h o o l s a n d / o r u n i v e r s i t i e s t h a t wo u l d b e w i l l i n g p a r t n e r s . Mi d -te r m c. Op e n p o s i t i o n f o r i n t e r n ( s ) . Lo n g -te r m d. Do c u m e n t a n d e v a l u a t e i n t e r n ro l e s an d p r o j e c t s . Lo n g -te r m B. Cr e a t e a n d s u p p o r t a co r e v o l u n t e e r g r o u p to a s s i s t w i t h M A C 1. Id e n t i f y M A C ’ s v o l u n t e e r ne e d s . a. Cr e a t e v o l u n t e e r j o b d e s c r i p t i o n s . Ne a r -te r m 5. 5 . 1 b. Di f f e r e n t i a t e b e t w e e n s h o r t -te r m a n d on g o i n g / s t a n d i n g v o l u n t e e r p o s i t i o n s . Ne a r -te r m Co m m e n t e d [ H B 1 5 ] : COMMENT FROM LYNN: I t h i n k o f a l l t h e g o a l s t h a t a r e l i s t e d ( w h i c h a r e admirable) go a l # 8 w i l l b e t h e m o s t d i f f i c u l t a n d w i l l t a k e t he most time bu t n o t b e y o n d t h e r e a c h o f t h i s c o m m u n i t y . Co m m e n t e d [ J P 1 6 ] : How are we going to do this? Is this so m e t h i n g t h e c i t y c a n d o , o r d o w e n e e d t o h i r e a pr o f e s s i o n a l s e r v i c e f o r t h i s ? Co m m e n t e d [ J P 1 7 ] : Paid or unpaid? If paid, where will th e f u n d i n g c o m e f r o m ? Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 6 3 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 19 pr o g r a m s a n d op e r a t i o n s . 2. De v e l o p a v o l u n t e e r re c r u i t m e n t s t r a t e g y . a. Re s e a r c h vo l u n t e e r r e c r u i t m e n t be s t pr a c t i c e s f o r v o l u n t e e r r e c r u i t m e n t . Mi d -te r m b. Id e n t i f y l i k e l y v o l u n t e e r s b y m a t c h i n g MA C n e e d s w i t h t h e e x p e r t i s e a n d av a i l a b i l i t y o f g r o u p s a n d i n d i v i d u a l s . Lo n g -te r m 3. Re c o g n i z e v o l u n t e e r s i n a me a n i n g f u l w a y . a. Re s e a r c h e x a m p l e s a n d d e v e l o p a l i s t o f re c o g n i t i o n s t r a t e g i e s t h a t c a n b e u s e d . Ne a r -te r m b. Ge t t o k n o w e a c h v o l u n t e e r a n d t a i l o r re c o g n i t i o n t o i n t e r e s t s . Lo n g -te r m C. In c r e a s e t h e s k i l l s a n d ex p e r t i s e o f t h e Me r i d i a n A r t s Co m m i s s i o n a n d i t s co m m i t t e e s . 1. Ma i n t a i n a w e l l -ro u n d e d Me r i d i a n A r t s C o m m i s s i o n th a t i s f o c u s e d a n d g o a l - or i e n t e d . a. Pr o v i d e a f o r m a l a n d c o m p r e h e n s i v e or i e n t a t i o n f o r n e w M A C m e m b e r s . Ne a r -te r m 5. 4 5. 5 b. Al i g n m e e t i n g a g e n d a s w i t h S t r a t e g i c Pl a n g o a l s / o b j e c t i v e s . Ne a r -te r m c. Co n t i n u e t o w o r k i n c o m m i t t e e s t o st r e a m l i n e p r o g r a m s a n d o p e r a t i o n s . Ne a r -te r m d. Wh e n M A C m e m b e r o p e n i n g s o c c u r , id e n t i f y s k i l l s n e e d e d a n d r e c r u i t me m b e r s a c c o r d i n g l y . Mi d -te r m 2. Pr o v i d e st i l l s s k il l s de v e l o p m e n t t r a i n i n g op p o r t u n i t i e s t o M A C me m b e r s . a. Id e n t i f y n e e d e d s k i l l s . Ne a r -te r m b. Pa r t n e r w i t h o r g a n i z a t i o n s s u c h a s t h e Id a h o C o m m i s s i o n o n t h e A r t s t o pr o v i d e b o a r d t r a i n i n g . Mi d -te r m D. Se e k a n d o b t a i n t h e fi n a n c i a l r e s o u r c e s ne e d e d t o f u l f i l l MA C ’ s g o a l s . 1. Pu r s u e g r a n t f u n d i n g f r o m pu b l i c a g e n c i e s a n d pr i v a t e f o u n d a t i o n s . a. Re s e a r c h a n d d o c u m e n t g r a n t op p o r t u n i t i e s . Ne a r -te r m 5. 4 5. 5 b. Ap p l y f o r g r a n t s a s t h e y f i t p r o g r a m ne e d s . Mi d -te r m c. Ob t a i n p r o f e s s i o n a l g r a n t w r i t i n g o r ad m i n i s t r a t i o n s e r v i c e s a s n e e d e d . Lo n g -te r m d. Se e k pa r t n e r s h i p s w i t h o t h e r or g a n i z a t i o n s t o p u r s u e g r a n t op p o r t u n i t i e s . Mi d -te r m 2. Id e n t i f y a n d s e c u r e in d i v i d u a l c o n t r i b u t i o n s a. Ob t a i n o r a t t e n d f u n d r a i s i n g t r a i n i n g fo r M A C m e m b e r s . Mi d -te r m Co m m e n t e d [ J P 1 8 ] : Who will organize/manage the vo l u n t e e r s ? Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 6 4 o f 9 4 dr a f t 7 / 8 / 2 0 1 9 20 an d b u s i n e s s sp o n s o r s h i p s . b. An n u a l l y i d e n t i f y M A C pr o g r a m / p r o j e c t ne e d s f o r p r i v a t e d o n a t i o n s , sp o n s o r s h i p s , a n d i n - k i n d co n t r i b u t i o n s . Mi d -te r m c. Ma t c h M A C p r o g r a m s a n d p r o j e c t s wi t h t h e i n t e r e s t s o f i n d i v i d u a l s a n d bu s i n e s s e s . Mi d -te r m d. Of f e r b u s i n e s s e s m e a n i n g f u l m a r k e t i n g ex p o s u r e i n r e c o g n i t i o n o f sp o n s o r s h i p s . Ne a r -te r m 3. Fo r m a l i z e a n d e x e c u t e a do n o r r e c o g n i t i o n pr o g r a m . a. Es t a b l i s h l e v e l s o f g i v i n g a n d co r r e s p o n d i n g r e c o g n i t i o n s t r a t e g i e s . Ne a r -te r m b. In v i t e d o n o r s t o s p o n s o r e d e v e n t s . Mi d -te r m c. Pu b l i c l y a c k n o w l e d g e g r a n t i n g ag e n c i e s , d o n o r s , a n d s p o n s o r s a t M A C ev e n t s . Ne a r -te r m d. Pr o m p t l y t h a n k d o n o r s a n d s p o n s o r s . Ne a r -te r m Co m m e n t e d [ J P 1 9 ] : Do we have the time and resources to d o t h i s ? I s t h e c i t y a l l o w e d t o a c c e p t d o n a t i o n s ? (The fe d e r a l g o v e r n m e n t c a n ’ t , s o I ’ m n o t s u r e w h e t h e r t he city is a l l o w e d t o . ) Co m m e n t e d [ J P 2 0 ] : Who will do this? Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 6 5 o f 9 4 I TEM SHEET C ommission A genda I tem - 5.B . Presenter: M aria, Bonnie, RandyB Estimated Time for P resentation: 15 Title of I tem - M eridian Art Week L ink to R eview P oster C ontests Applications Link to Mayo r Tammy de Weerd's Award s in the Arts Nominations Merid ian Art Week P lanning S p read s heet B oard Notes: AT TAC HM E NT S: Description Type Upload D ate Maria Spreadsheet E xhibit 6/10/2019 RE V I E WE RS : Department R eviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 7/8/2019 - 4:26 P M Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 66 of 94 Count of # Day/week Day Program Name/Title Tuesday DIY Home Decor Film Showcase Free Dance Instruction Meridian Art Week Tye Dye activity Tuesday Wednesday Arts Grants Panel/Workshop (ICA, Alexa Rose, etc.) Daniel Borup Demonstration or Workshop? Writers Workshop or Idaho Songwriters Association Workshop for all ages Wednesday Thursday Mayor's Art Awards Meridian Art Foundation's Art Sip Youth Music Showcase Thursday Friday Alcohol Ink Meet the Artists at 44 East Meridian Paints Part 1 Poetry Open Mic/Cowboy Poets TVCT Charlotte's Web performance Deja Brew Live Music Initial Point Gallery - special exhibit Friday Saturday Alcohol Ink Demo Chalk Art Competition Concerts on Broadway Cultural Dance Group Instrument Petting Zoo Meridian Art Week Scavenger Hunt Meridian Paints Part 2 Spin Art Bike/ or similar TVCT Charlotte's Web performance Artist TBD - Next Home Treasure Valley Artist TBD - The Feed Mill Meet TVCT Charlotte's Web characters Saturday Wed-Sat Plein Air Painters Wed-Sat Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 67 of 94 All Week Artist TDB - Showcases Artwork @ Caleb's Chop Shop Artwork @ Deja Brew Artwork @ Slyce Live Band(s) Meridian Art Drop All Week Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 68 of 94 MAC/Committee Lead Total Michelle/Maria 1 Maria 1 Maria/Stephanie 1 Maria 1 4 Maria 1 Bonnie 1 Stephanie 1 3 Leslie 1 Leslie 1 Randy-B 1 3 Bonnie 1 1 Gretchen 1 Stephanie / Lynn 1 Maria 1 1 Bonnie 1 7 Bonnie 1 Michelle 1 Leslie 1 Maria 1 Jennifer 1 Jessica 1 Gretchen 1 Michelle 1 Maria 1 Bonnie 1 Bonnie 1 Bonnie 1 12 Bonnie 1 1 Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 69 of 94 Bonnie 1 1 1 1 Stephanie 1 Michelle/Maria 1 6 Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 70 of 94 Updates 6/3/19 Meeting DIY Home décor workshop (A&R, Plum Jade) moved to Tues; paint your Art Drop work! Film Showcase moved to Tues Dance instruction moved to Tues; instructors might need to be compensated - alotted for in proposed budget Reusing last year's Art week t-shirst as base for tye-dye activity/swag for Art Week launch We need an update for Randy B on this one; still on maybe as we might not have enough resources to produce this during Art Week; we can, however, look at the Youth Music Showcase as a separate event Tentative; Will need to reach out to the vendor regarding what they would like to do 6/5 update: (Maria) just found out about an improve/comedy group that is interesed in doing a workshop/peformance as well if we cannot find poets or in addition This is per their calendar - it looks like they have music most Friday evenings Special Friday exhibit at IPG 1 hour activity, at most Starts at 2:30 PM; all other performances to be schedule before/after Maria reached out to Maharlika Dance Group; they are interested 6/5 Update: Mary is offering to have Charlotte's Web characters to pass out flyers during Chalk Art Festival Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 71 of 94 Le g e n d Te n t a t i v e a c t i v i t y a d d e d t o s c h e d u l e Ac t i v i t y n e e d s a t t e n t i o n Da y # D a y / w e e k Da t e T i m e P r o g r a m C a t e g o r y P r i m a r y A r t T y p e P r o g r a m N a m e / T i t l e P r o g r a m D e s c r i p ti o n V e n u e M A C / C o m m i t t e e L e a d P r o g r a m C o n t a c t I n f o V e n u e C o n t a c t I n f o A d d r e s s Ad d i t o n a l P a r t n e r C o n t a c t In f o N o t e s Tu e s d a y 3 9 / 3 / 2 0 1 9 6 : 0 0 - 7 : 3 0 V i s u a l V i s u a l A r t M e r i d i a n A r t W e e k T y e D y e a c t i v i t y D I Y y o u r o w n A r t s W e e k t - s h i r t s o u v e n i r ? M a r i a Tu e s d a y 3 9 / 3 / 2 0 1 9 7 : 3 0 - 9 : 0 0 F i l m F i l m S h o w c a s e Se e i f w e c a n p a r t n e r w i t h t h e D i r e c t o r ' s C u t t o ex h i b i t t h e i r s t u d e n t f i l m s f o r 3 0 m i n u t e s , t h e n d o a 30 - 4 5 m i n u t e p a n e l d i s c u s s i o n b y S o n y a R o s a r i o an d l o c a l f i l m p r o d u c e r s / a g e n c i e s / v i d e o g r a p h e r s (T r a v i s S c h w a r t z ) Ho p H a u s / M W A b u i l d i n g , H B ta l k t o J o s h E v a r t s a n d E v a n Ma r i a Tu e s d a y 3 9 / 3 / 2 0 1 9 7 : 0 0 - 9 : 0 0 D a n c e F r e e D a n c e I n s t r u c t i o n TB D M a r i a / S t e p h a n i e Ne e d a v e n u e Tu e s d a y 3 9 / 3 / 2 0 1 9 7 : 0 0 - 8 : 0 0 V i s u a l A r t D I Y H o m e D e c o r AR W o r k s h o p ; P l u m J a d e M i c h e l l e / M a r i a We d n e s d a y 4 9 / 4 / 2 0 1 9 6 : 0 0 - 7 : 3 0 A r t D e v e l o p m e n t Ar t s G r a n t s P a n e l / W o r k s h o p ( I C A , A l e x a R o s e , et c . ) Ma r i a We d n e s d a y 4 9 / 4 / 2 0 1 9 6 : 0 0 - 7 : 3 0 A r t D e v e l o p m e n t Wr i t e r s W o r k s h o p o r I d a h o S o n g w r i t e r s As s o c i a t i o n W o r k s h o p f o r a l l a g e s Po t t e r ' s T e a Ho u s e / G e n e r a t i o n ' s P l a z a St e p h a n i e We d n e s d a y 4 9 / 4 / 2 0 1 9 Vis u a l A r t D a n i e l B o r u p D e m o n s t r a t i o n o r W o r k s h o p ? Bo n n i e Th u r s d a y 5 9 / 5 / 2 0 1 9 5 : 3 0 - 8 : 3 0 M u s i c Y o u t h M u s i c S h o w c a s e Ci t y H a l l P l a z a R a n d y - B Th u r s d a y 5 9 / 5 / 2 0 1 9 7 : 0 0 - 1 0 : 0 0 A r t D e v e l o p m e n t M a y o r ' s A r t A w a r d s Ci t y H a l l P l a z a L e s l i e Th u r s d a y 5 9 / 5 / 2 0 1 9 N A Ar t D e v e l o p m e n t M e r i d i a n A r t F o u n d a t i o n ' s A r t S i p Le s l i e Fr i d a y 6 9 / 6 / 2 0 1 9 7 : 0 0 - 1 0 : 0 0 L i t e r a r y P o e t r y O p e n M i c / C o w b o y P o e t s Sly c e B o x R o o f S t e p h a n i e / L y n n Fr i d a y 6 9 / 6 / 2 0 1 9 7 : 0 0 - 1 0 : 0 0 A r t D e m o A l c o h o l I n k De j a B r e w P a t i o B o n n i e Fr i d a y 6 9 / 6 / 2 0 1 9 5 : 0 0 - 6 : 0 0 V i s u a l A r t M e e t t h e A r t i s t s a t 4 4 E a s t 44 E a s t Ka y l a n i P e r r y a n d C h e r y l , 5 0 9 - 7 1 4 - 35 2 2 , 4 4 e a s t h o m e d e c o r @ g m a i l . c o m Fr i d a y 6 9 / 6 / 2 0 1 9 5 : 3 0 - 7 : 3 0 V i s u a l A r t M e r i d i a n P a i n t s P a r t 1 Ge n e r a t i o n s P l a z a G r e t c h e n Fr i d a y 6 9 / 6 / 2 0 1 9 7 : 0 0 - 9 : 0 0 T h e a t r e T V C T C h a r l o t t e ' s W e b p e r f o r m a n c e TB D M a r i a Fr i d a y 6 9 / 6 / 2 0 1 9 6 : 0 0 - 9 : 0 0 M u s i c D e j a B r e w L i v e M u s i c Fr i d a y 6 9 / 6 / 2 0 1 9 4 : 3 0 - 7 : 0 0 V i s u a l A r t I n i t i a l P o i n t G a l l e r y - s p e c i a l e x h i b i t Bo n n i e Sa t u r d a y 7 9 / 7 / 2 0 1 9 5 : 3 0 - 7 : 3 0 V i s u a l A r t M e e t T V C T C h a r l o t t e ' s W e b c h a r a c t e r s Ci t y H a l l P l a z a B o n n i e Sa t u r d a y 7 9 / 7 / 2 0 1 9 2 : 0 0 - 5 : 0 0 T h e a t r e T V C T C h a r l o t t e ' s W e b p e r f o r m a n c e TB D M a r i a Sa t u r d a y 7 9 / 7 / 2 0 1 9 1 0 : 0 0 - 2 : 0 0 p m V i s u a l A r t M e r i d i a n P a i n t s P a r t 2 Ge n e r a t i o n s P l a z a G r e t c h e n Sa t u r d a y 7 9 / 7 / 2 0 1 9 7 : 0 0 - 1 0 : 0 0 V i s u a l A r t S p i n A r t B i k e / o r s i m i l a r Ge n e r a t i o n s P l a z a M i c h e l l e Sa t u r d a y 7 9 / 7 / 2 0 1 9 9 : 0 0 Vi s u a l A r t C h a l k A r t C o m p e t i t i o n Ho s t a c h a l k a r t c o m p e t i t i o n o p e n t o t h r e e ( t o f i v e ) ca t e g o r i e s f o r p r i z e s : h i g h s c h o o l w i n n e r , p u b l i c yo u t h w i n n e r , a n d p u b l i c a d u l t w i n n e r / b e s t o f sh o w . ( I f f i v e c a t e g o r i e s : y o u t h , f a m i l y , h i g h sc h o o l , a m a t e u r a d u l t , p r o f e s s i o n a l a d u l t . E a c h ca t e r o g y w o u l d b e g r o u p e d t o g e t h e r s p a c i a l l y . Pr o f e s s i o n a l a r t i s t s w o u l d h a v e t o p r e - r e g i s t e r an d c o u l d s t a r t a s e a r l y a s 8 A M p o t e n t i a l l y . ) Ge n e r a t i o n ' s P l a z a M i c h e l l e Co l i n M o s s ( C i t y o f M e r i d i a n P a r k s De p t . ) ( 2 0 8 ) 4 8 9 - 0 5 5 1 Sa t u r d a y 7 9 / 7 / 2 0 1 9 1 : 2 0 - 1 : 4 5 S a t u r d a y A r t " F e s t i v a l " C o n c e r t s o n B r o a d w a y Ci t y H a l l P l a z a L e s l i e Sa t u r d a y 7 9 / 7 / 2 0 1 9 1 2 : 4 5 - 1 : 1 5 S a t u r d a y A r t " F e s t i v a l " I n s t r u m e n t P e t t i n g Z o o Ce n t e n n i a l P a r k J e n n i f e r Sa t u r d a y 7 9 / 7 / 2 0 1 9 1 0 : 0 0 - 2 : 0 0 S a t u r d a y A r t " F e s t i v a l " A l l M e r i d i a n A r t W e e k S c a v e n ge r H u n t Je s s i c a Sa t u r d a y 7 9 / 7 / 2 0 1 9 1 0 : 0 0 - 2 : 0 0 S a t u r d a y A r t " F e s t i v a l " P e r f o r m i n g A r t C u l t u r a l D an c e G r o u p Id a h o A v e n u e n e a r G e n e r a t i o n s Pla z a Ma r i a Ge n e r a t i o n s P l a z a Sa t u r d a y 7 9 / 7 / 2 0 1 9 2 : 3 0 - 5 : 0 0 S a t u r d a y A r t " F e s t i v a l " A l c o h o l I n k D e m o Ge n e r a t i o n s P l a z a B o n n i e Sa t u r d a y 7 9 / 7 / 2 0 1 9 1 0 : 0 0 - 1 2 : 0 0 S a t u r d a y A r t " F e s t i v a l " V i s u a l A r t A r t i s t T B D - N e x t H om e T r e a s u r e V a l l e y Ne x t H o m e T r e a s u r e V a l l e y B o n n i e He a t h V a n P a t t o n , 2 0 8 - 2 8 4 - 5 0 8 1 , he a t h @ n e x t h o m e t r e a s u r e v a l l e y . c o m Sa t u r d a y 7 Vi s u a l A r t A r t i s t T B D - T h e F e e d M i l l Th e F e e d M i l l B o n n i e Ca l l i e Z a m z o w , 2 0 8 - 8 7 0 - 0 0 9 7 , cz a m z o w @ d y n a m i t e m a r k e t i n g . c o m Al l W e e k A L L A l l W e e k 5 : 3 0 - 7 : 3 0 M u s i c L i v e B a n d ( s ) Ge n e r a t i o n s P l a z a S t e p h a n i e Al l W e e k A L L 9 / 3 / 2 0 1 9 T B D Vi s u a l A r t A r t w o r k @ C a l e b ' s C h o p S h o p Ca l e b ' s C h o p S h o p Al l W e e k A L L 9 / 3 / 2 0 1 9 T B D Vi s u a l A r t A r t w o r k @ D e j a B r e w De j a B r e w Al l W e e k A L L 9 / 3 / 2 0 1 9 T B D Vi s u a l A r t A r t w o r k @ S l y c e Sl y c e B o x Al l W e e k A L L A l l W e e k N A S a t u r d a y A r t " F e s t i v a l " A l l M e r i d i a n A r t D r o p Mi c h e l l e / M a r i a We d - S a t A L L A l l W e e k 1 7 : 3 0 S a t u r d a y A r t " F e s t i v a l " V i s u a l A r t P l e i n A i r P a i n t e r s Fr o m H o p H a u s t o S l y c e B o x B o n n i e Al l W e e k A L L A l l W e e k N A Vi s u a l A r t A r t i s t T D B Fi r s t I n t e r s t a t e B a n k B o n n i e Ka m a y E m e l e , 2 0 8 - 4 6 8 - 4 7 0 8 , ka m a y . e m e l e @ f i b . c o m Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 7 2 o f 9 4 M6 Ce l l : en t e r i n g t h e a d d r e s s e s w i l l a l l o w u s t o m a p t h e e v e n t s g o i n g o n e a s i l y i n a g o o g l e m a p Co m m e n t : -H i l l a r y B o d n a r G1 5 Ce l l : Ma y o r w i l l b e o u t o f t o w n o n S a t u r d a y . H B h a s a s k e d A r t s F o u n d a t i o n i f M a y o r c o u l d p r e s e n t a w a r d s a t A r t S i p Co m m e n t : -H i l l a r y B o d n a r I3 4 Ce l l : Ca n w e , r e a l i s t i c a l l y , d o a n y t h i n g w i t h t h e s e b u s i n e s s e s t h a t w o u l d b e a n i m p a c t f o r t h e m a n d f o r a r t i s t s ? Co m m e n t : -H i l l a r y B o d n a r Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 7 3 o f 9 4 ITEM NAME YTD GENERAL BUDGET YTD TO BE PROPOSED BUDGET YTD MAC APPROVED BUDGET MAC ART WEEK BUDGET 2,500.00$ ART WEEK LIVE BANDS (500.00)$ MARKETING FOR ART WEEK (350.00)$ ARTS AWARDS TROPHIES/PLAQUES (400.00)$ YOUTH MUSIC SHOWCASE PRIZE/TROPHY (200.00)$ FILM SCREENING LICENSE - SONYA ROSARIO (300.00)$ ART MATERIALS*(650.00)$ DANCE INSTRUCTORS (100.00)$ 2,500.00$ (2,000.00)$ (500.00)$ Art Materials Budget 650.00$ Alcohol Ink Activity (75.00)$ Meridian Paints (25.00)$ Tye Dye Activity materials (50.00)$ Chalk Art Competition (500.00)$ -$ Action Points Please confirm committed budget for Art Week is okay to present to MAC for quorum confirmation. Please note Art Week Live Bands already confirmed. Please confirm breakdown of budget for Art materials if sufficient/appropriate for each Art Week activity *$ - Discuss Possible Sponsorship Opportunity Notes 6/3 Discussed moving Arts Awards Trophies/Plaques ($400) to Other Exp. Budget vs. Art Week budget; Will need a motion to do so at MAC meeting? (Maria) Added Tye-Dye activity materials cost to Art Materials budget We might need to increase dance intructor costs if more than one dance instructor Youth Music Showcase budget is low ($200), event is still pending details from Randy B ART WEEK 2019 BUDGET PROPOSAL Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 74 of 94 YTD ACTUAL EXPENSE REMAINING GENERAL BUDGET VS. ACTUAL EXPENSE 2,500.00$ (500.00)$ -$ (56.08)$ -$ 293.92$ *$ -$ 400.00$ -$ 200.00$ *$ -$ 300.00$ -$ 650.00$ -$ 100.00$ -$ (56.08)$ 2,000.00$ 1,943.92$ Please confirm committed budget for Art Week is okay to present to MAC for quorum confirmation. Please note Art Week Live Bands already confirmed. Discussed moving Arts Awards Trophies/Plaques ($400) to Other Exp. Budget vs. Art Week budget; Will need a motion to do so at MAC meeting? Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 75 of 94 ORGANIZATION CONTACTED PROGRAM CATEGORY PROGRAM NAME CONTACTED BY Big Tree Arts Literature Poetry Reading Maria Idaho Ballroom Dance Center Dance Free Dance Instruction Maria Treasure Valley Children's Theater Theatre TVCT peformances Maria Maharlika Dance Company Culture Cultural Dance Group Maria Sonya Rosario Film Film Screening Maria Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 76 of 94 DATE CONTACTED CONTACT NAME PHONE EMAIL Thursday, May 30, 2019 208-534-9664 Friday, May 31, 2019 Martha Pohl 208-898-9425 marthapohl@idahoballroom.com Friday, May 31, 2019 Mary Jensen 208-287-8828 maryjensenhome@gmail.com Thursday, May 30, 2019 Floyd Bea 208-794-2512 Friday, May 31, 2019 Sonya Rosario 208-288-2966 sonya@sonyarosario.com Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 77 of 94 WEBSITE NOTES https://www.boisepoetry.com contacted via website contact form https://www.idahoballroom.com contacted via email treasurevalleychildrenstheater.com contacted via email contacted via phone; Floyd is interested - he will confirm w/group re: availability http://www.sonyarosario.com contacted via email Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 78 of 94 UPDATES Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 79 of 94 ORGANIZATION CONTACTED PROGRAM CATEGORY PROGRAM NAME MDBA Visual Chalk Art Competition First Interstate Bank Idaho Power Pacific Co. (Main2Meridian Partners) NuDesign Tribute Media (Web Marketing) Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 80 of 94 CONTACTED BY DATE CONTACTED CONTACT NAME PHONE RandyB, Hillary Thursday, April 25, 2019 Lindsey Bowshier N/A Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 81 of 94 EMAIL WEBSITE NOTES board@meridiandowntown.org Board to discuss at their June meeting Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 82 of 94 UPDATES Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 83 of 94 Sponsorship * If sending a letter, please forward to Hillary so that it can have official MAC letterhead * Please use the Sponsorship Form if business/org has expressed interest in sponsorship *Please have the potential sponsor forward the form and/or contact Hillary Blackstone directly for next steps. Notes Maybe we can have an official packet to include letter template, sponsorship form and Hillary's card ready before approaching potential sponsors? Available online for committee members to print as necessary? Are there areas of Art Week that might need sponsorship? Who might be potential sponsors? Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 84 of 94 Please have the potential sponsor forward the form and/or contact Hillary Blackstone directly for next steps. Maybe we can have an official packet to include letter template, sponsorship form and Hillary's card ready before approaching potential sponsors? Available online for committee members to print as necessary? Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 85 of 94 I TEM SHEET C ommission A genda I tem - 6.A . Presenter: Hillary or J odi/Amber Estimated Time for P resentation: 5 Title of I tem - M YAC P articipatory B udgeting Project: Downtown Recycling Bins P roject Update T he receptacles will be purchased this week, or next, depending on the P O process. A mber will then be able to continue working with A rt Design on the wraps. B oard Notes: RE V I E WE RS : Department R eviewer Action D ate Clerk.B odnar, Hillary Approved 7/9/2019 - 8:53 A M Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 86 of 94 I TEM SHEET C ommission A genda I tem - 6.B . Presenter: M aria Estimated Time for P resentation: 2 Title of I tem - T reasure Valley C hildren's T heater Maria may share any known updates from T VC T. S eason 2019: (fro m T VC T 's web s ite) J U N E , 2019 “M ulan, J r.” M eridian C ity Hall P laza June 14-15, 7pm B oard Notes: RE V I E WE RS : Department R eviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 7/8/2019 - 4:28 P M Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 87 of 94 I TEM SHEET C ommission A genda I tem - 6.C. Presenter: J ay/Bonnie Estimated Time for P resentation: 3 Title of I tem - Initial P oint Gallery - Jay may s hare feedbac k fro m the artist rec ep tion. - Bonnie may s hare any updates if s he has any. - Ho s t s ched ule. G retc hen needs coverage fo r August. B oard Notes: RE V I E WE RS : Department R eviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 7/8/2019 - 4:29 P M Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 88 of 94 I TEM SHEET C ommission A genda I tem - 6.D. Presenter: Hillary Estimated Time for P resentation: 2 Title of I tem - Appr oval of M onthly E xpenses [Action Item] C lic k the O p enG o v link to view all MAC expens es . O p enG o v O p enG o v R evenues and Exp ens es B oard Notes: AT TAC HM E NT S: Description Type Upload D ate S ummary through J une 2019 E xhibit 7/8/2019 E xpenses through J une 2019 E xhibit 7/8/2019 RE V I E WE RS : Department R eviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 7/8/2019 - 4:33 P M Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 89 of 94 Total YTD Budget Budget Actual Remaining REVENUES Donations/Sponsorships Concerts on Broadway 20,000.00$ 10,000.00$ 10,000.00$ Initial Point Gallery 1,225.00$ (1,225.00)$ Traffic Box Wraps 3,694.00$ 3,694.00$ Arts Development 690.00$ 690.00$ TOTAL REVENUE 24,384.00$ 11,225.00$ 13,159.00$ EXPENSES Arts Development 2,690.00$ -$ 2,690.00$ *May include expenses related to training/conferences and/or general arts development outreach efforts Concerts on Broadway 20,000.00$ 15,000.00$ 5,000.00$ Performing Arts 7,000.00$ 4,500.00$ 2,500.00$ Initial Point Gallery 500.00$ 348.08$ 151.92$ School Dist Art Show Awards 150.00$ 50.00$ 100.00$ Art Week 2,500.00$ 56.08$ 2,443.92$ Other Expenses 1,350.00$ 262.34$ 1,087.66$ *May include expenses associated with the Dairy Days Art Show and/or Art Week SUBTOTAL 34,190.00$ 20,216.50$ 13,973.50$ PUBLIC ART PROJECTS MAPS - Traffic Box Wraps (Carryforward)-$ -$ MAPS - Traffic Box Wraps 8,694.00$ 1,374.00$ 7,320.00$ MAPS - Public Art/Signage in Parks (Carryforward)51,620.00$ 23,000.00$ 28,620.00$ MAPS - Public Art/Signage in Parks 45,000.00$ -$ 45,000.00$ TOTAL PUBLIC ART PROJECTS 105,314.00$ 24,374.00$ 80,940.00$ TOTAL EXPENSES 139,504.00$ 44,590.50$ 94,913.50$ FY2019 Budget to Actual Comparison As of 6/30/2019 7/1/2019 1 of 1 FY19 Summary Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 90 of 94 Ci t y O f M e r i d i a n Po s t e d G e n e r a l L e d g e r T r a n s a c t i o n s G/ L C o d e Fu n d Co d e De p a r t m en t Co d e P r o j e c t C o d e Ef f e c t i v e D a t e Tr a n s a c t i o n D e s c r i p t i o n ID A m o u n t S e s s i o n I D D o c u m e n t N u m b e r 55 1 8 1 0 1 1 8 4 0 1 1 0 1 6 2 / 2 8 / 2 0 1 9 P O S T A G E U S E , F e b r u a r y 2 0 1 9 PI T N E Y R E S E R V E 1 . 1 5 A P 1 9 - 0 4 4 3 2 0 4 7 4 9 7 9 0 2 / 1 9 55 1 8 1 0 1 1 8 4 0 1 1 0 1 2 1 / 1 / 2 0 1 9 TV C T 2 0 1 9 P A R T N E R S H I P 2 N D I N S T A L L M E N T S P R I N G M U S I C A L - SH R E K - S P O N S O R S H I P S U P P O R T F O R A P R I L 2 0 1 9 TR E A S U R E V A L L E Y C H I L 1, 0 0 0 . 0 0 A P 1 9 - 0 3 2 5 1 1 9 0 55 1 8 1 0 1 1 8 4 0 1 1 0 1 6 1 / 3 1 / 2 0 1 9 P o s t a g e U s e J a n 2 0 1 9 # 2 0 4 7 49 7 9 P I T N E Y R E S E R V E 0 . 5 2 A P 1 9 - 0 3 5 9 2 0 4 7 4 9 7 9 0 1 / 1 9 55 1 8 1 0 1 1 8 4 0 1 1 0 1 2 1 0 / 1 / 2 0 1 8 MA C P a r t n e r s h i p w / Y o u t h T h e a t r e I n s t a l l a t i o n 1 o f 6 - su p p o r t f o r - T h e B e s t C h r i s t m a s P a g e a n t E v e r - t o r u n in D e c e m b e r TR E A S U R E V A L L E Y C H I L 1, 0 0 0 . 0 0 A P 1 9 - 0 1 3 1 1 1 8 8 55 1 8 1 0 1 1 8 4 0 1 1 0 1 3 1 0 / 3 1 / 2 0 1 8 M C C l e r k # 0 5 1 2 O c t o b e r s t a te m e n t O N S P O T C L E A N E R S ta b l e c l o t h c l e a n i n g I P G MA S T E R C A R D 1 5 . 0 0 A P 1 9 - 0 1 1 8 M C C l e r k 1 0 / 1 8 55 1 8 1 0 1 1 8 4 0 1 1 0 1 5 1 0 / 3 1 / 2 0 1 8 M C C l e r k # 0 5 1 2 O c t o b e r s t a te m e n t F A C E B O O K a d s f o r a r t we e k MA S T E R C A R D 5 6 . 0 8 A P 1 9 - 0 1 1 8 M C C l e r k 1 0 / 1 8 55 1 8 1 0 1 1 8 4 0 1 1 0 1 6 1 0 / 3 1 / 2 0 1 8 P O S T A G E U S E , O c t o b e r 2 0 1 8 PI T N E Y R E S E R V E 1 . 1 0 A P 1 9 - 0 1 1 4 2 0 4 7 4 9 7 9 , 1 0 / 1 8 55 1 8 1 0 1 1 8 4 0 1 1 0 1 3 1 1 / 2 8 / 2 0 1 8 F o r i n i t i a l P o i n t G a l l e r y OF F I C E D E P O T 2 2 . 8 8 A P 1 9 - 0 1 7 6 2 3 8 2 0 0 1 0 3 0 0 1 55 1 8 1 0 1 1 8 4 0 1 1 0 1 6 1 2 / 3 1 / 2 0 1 8 P o s t a g e U s e , D e c e m b e r 2 0 1 8, # 2 0 4 7 4 9 7 9 P I T N E Y R E S E R V E 2 . 4 2 A P 1 9 - 0 2 8 0 2 0 4 7 4 9 7 9 , 1 2/18 55 1 8 1 0 1 1 8 4 0 1 1 0 1 3 1 2 / 6 / 2 0 1 8 O n l i n e J u r i e d S h o w : F e e s c ol l e c t e d f o r i n i t i a l p o i n t ga l l e r y a p p l i c a t i o n s , 1 5 a p p s x $ 3 5 , c k # 3 1 5 5 - C C Pr o c e s s i n g F e e s ON L I N E J U R I E D S H O W 25 0 . 2 0 C R 1 9 - 1 2 4 3 0 1 6 8 55 1 8 1 0 1 1 8 4 0 1 1 0 1 3 3 / 3 1 / 2 0 1 9 M C C l e r k O n T h e S p o t c l e a n 4 t a b l e c l o t h s I P G A r t re c e p t i o n s MA S T E R C A R D 6 0 . 0 0 A P 1 9 - 0 6 1 1 M C C l e r k 0 3 / 1 9 55 1 8 1 0 1 1 8 4 0 1 1 0 1 2 4 / 1 / 2 0 1 9 M A C P r o m o t i o n a t M S O E v e n t s - C o u n c i l A p p r o v e d 03 / 1 4 / 1 9 ME R I D I A N S Y M P H O N Y 50 0 . 0 0 A P 1 9 - 0 6 4 4 M A C 2 0 1 9 55 1 8 1 0 1 1 8 4 0 1 1 0 1 1 . a 4 / 1 5 / 2 0 1 9 1 9 - 0 3 0 6 F Y 2 0 1 9 C o n c e r t P ro d u c t i o n f o r C o n c e r t s o n Br o a d w a y WI N E G L A S S E N T 5 , 0 0 0 . 0 0 A P 1 9 - 0 6 8 7 1 0 0 5 55 1 8 1 0 1 1 8 4 0 1 1 0 1 6 4 / 1 9 / 2 0 1 9 Of f i c e S u p p l i e s N e e d e d f o r W o r k s h o p M e e t i n g s i n A p r il & M a y M A C OF F I C E D E P O T 5 4 . 4 0 A P 1 9 - 0 6 8 1 3 0 4 9 0 7 7 3 0 0 0 1 55 1 8 1 0 1 1 8 4 0 1 1 0 1 8 4 / 3 0 / 2 0 1 9 T r a f f i c B o x A r t W r a p f r o m Re p o s i t o r y ' F o o t h i l l s & Fi e l d s ' GR I F F I T H , B O N N I E 30 0 . 0 0 A P 1 9 - 0 6 8 7 G r i f f i t h A r t B o x 04/19 55 1 8 1 0 1 1 8 4 0 1 1 0 1 2 4 / 8 / 2 0 1 9 T V C T 2 0 1 9 S p o n s o r s h i p 2 0 1 9 Su m m e r L i b r a r y O u t r e a c h To u r TR E A S U R E V A L L E Y C H I L 1, 0 0 0 . 0 0 A P 1 9 - 0 6 1 0 1 1 9 2 55 1 8 1 0 1 1 8 4 0 1 1 0 1 6 4 / 3 0 / 2 0 1 9 M C C l e r k s I D P I Z Z A l u n c h m tg M A C M A S T E R C A R D 8 5 . 5 2 A P 1 9 - 0 7 3 3 M C C l e r k 0 4 / 1 9 55 1 8 1 0 1 1 8 4 0 1 1 0 1 8 5 / 8 / 2 0 1 9 T r a f f i c B o x W r a p @ M e r i d i a n & V i c t o r y R d . - C u s t o m Vi n y l , I n c l u d e s P l a c a r d SI G N S , E T C 5 2 4 . 0 0 A P 1 9 - 0 7 4 6 3 8 8 2 9 55 1 8 1 0 1 1 8 4 0 1 1 0 1 6 5 / 1 5 / 2 0 1 9 N a m e B a d g e s f o r M e r i d i a n A rt s C o m m i s s i o n e r s A - 1 S T A M P & M A 2 0 . 0 0 A P 1 9 - 0 7 6 2 1 1 2 8 5 55 1 8 1 0 1 1 8 4 0 1 1 0 1 1 . a 5 / 2 1 / 2 0 1 9 1 9 - 0 3 0 6 F Y 2 0 1 9 C o n c e r t P ro d u c t i o n f o r C o n c e r t s o n Br o a d w a y - I n s t a l l m e n t 2 o f 4 WI N E G L A S S E N T 5 , 0 0 0 . 0 0 A P 1 9 - 0 7 6 9 1 0 0 7 55 1 8 1 0 1 1 8 4 0 1 1 0 1 8 5 / 2 3 / 2 0 1 9 T r a f f i c B o x A r t W r a p f r o m Re p o s i t o r y ' B o s t o n T e r r i e r ' SC H R E I N E R , B R I A N 30 0 . 0 0 A P 1 9 - 0 7 8 2 S c h r e i n e r 0 5 / 1 9 55 1 8 1 0 1 1 8 4 0 1 1 0 1 6 5 / 3 1 / 2 0 1 9 M C C l e r k # 0 5 1 2 M a y c h a r g e s - S o u p K e t t l e G r i l l e , lu n c h f o r M A C s t r a t e g i c p l a n n i n g s p e c i a l m e e t i n g 5/ 1 8 / 1 9 MA S T E R C A R D 9 5 . 0 8 A P 1 9 - 0 7 9 5 M C C l e r k 0 5 / 1 9 55 1 8 1 0 1 1 8 4 0 1 1 0 1 6 5 / 3 1 / 2 0 1 9 P O S T A G E U S E , M a y 2 0 1 9 PI T N E Y R E S E R V E 2 . 1 5 A P 1 9 - 0 7 9 1 2 0 4 7 4 9 7 9 , 0 5 / 1 9 55 1 8 1 0 1 1 8 4 0 1 1 0 1 2 6 / 1 / 2 0 1 9 T V C T P a r t n e r s h i p P a y m e n t P e r A g r e e m e n t A . K e r s e y M u l a n Jr . @ C i t y H a l l TR E A S U R E V A L L E Y C H I L 1, 0 0 0 . 0 0 A P 1 9 - 0 7 9 1 1 1 9 3 55 1 8 1 0 1 1 8 4 0 1 1 0 1 4 6 / 4 / 2 0 1 9 W e s t A d a A r t S h o w F r a m e d 2 0 19 B e s t i n 3 D - ' D u c k N o 37 ' ST E E D , A B I G A I L 5 0 . 0 0 A P 1 9 - 0 7 9 1 S t e e d 0 6 / 1 9 7/ 1 / 2 0 1 9 1 o f 2 Expense detail Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 9 1 o f 9 4 Ci t y O f M e r i d i a n Po s t e d G e n e r a l L e d g e r T r a n s a c t i o n s 55 1 8 1 0 1 1 8 4 0 1 1 0 1 1 . a 6 / 1 6 / 2 0 1 9 1 9 - 0 3 0 6 F Y 2 0 1 9 P r o d u c t i o n s v c f o r C o n c e r t s o n Br o a d w a y # 3 o f 4 p a y m e n t s WI N E G L A S S E N T 5 , 0 0 0 . 0 0 A P 1 9 - 0 8 5 3 1 0 0 9 55 1 8 1 0 1 1 8 4 0 1 1 0 1 8 6 / 1 7 / 2 0 1 9 T r a f f i c B o x a r t f r o m W e s t Ad a F a c i n g t h e W a v e C L I F F O R D , I A N 5 0 . 0 0 A P 1 9 - 0 8 5 3 C l i f 61719 55 1 8 1 0 1 1 8 4 0 1 1 0 1 8 6 / 1 7 / 2 0 1 9 T r a f f i c B o x a r t f r o m W e s t Ad a L i t t l e D r o p s o f Su n s h i n e BR E C K O N , E L I S A B E T H 50 . 0 0 A P 1 9 - 0 8 5 3 B R E C 0 6 1 7 1 9 55 1 8 1 0 1 1 8 4 0 1 1 0 1 8 6 / 1 7 / 2 0 1 9 T r a f f i c B o x a r t W e s t A d a A pp a l o o s a R U S K , J E N N I F E R 5 0 . 0 0 A P 1 9 - 0 8 5 3 R u s k 0 6 1 7 1 9 55 1 8 1 0 1 1 8 4 0 1 1 0 1 8 6 / 1 7 / 2 0 1 9 T r a f f i c B o x A r t W e s t A d a f lo w e r s a t s u n s e t M O S S , K I M B E R L Y 5 0 . 0 0 A P 1 9 - 0 8 5 3 M o s s 0 6 1719 55 1 8 1 0 1 1 8 4 0 1 1 0 1 8 6 / 1 7 / 2 0 1 9 T r a f f i c B o x a r t W e s t A d a J um p o u t t h e A i r p l a n e B L A U E R , W I L L I A M 5 0 . 0 0 A P 1 9 - 0 8 5 3 B LAU061719 94 4 0 3 0 1 1 8 4 0 1 1 0 1 7 1 / 1 4 / 2 0 1 9 P r o p o s a l & P r e s e n t a t i o n f o r P a r k I d e n t i t y A r t - Ch a m p i o n P a r k IN M A N , S T E P H A N I E 50 0 . 0 0 A P 1 9 - 0 3 0 1 I n m a n 1 1 0 1 7 01/19 94 4 0 3 0 1 1 8 4 0 1 1 0 1 7 1 / 1 4 / 2 0 1 9 P r o p o s a l & P r e s e n t a t i o n f o r P a r k I d e n t i t y A r t - Ch a m p i o n P a r k MC C A L L S T U D I O S 5 0 0 . 0 0 A P 1 9 - 0 3 0 1 M c C a l l 1 1 0 1 7 01/19 94 4 0 3 0 1 1 8 4 0 1 1 0 1 7 1 / 1 4 / 2 0 1 9 P r o p o s a l & P r e s e n t a t i o n f o r P a r k I d e n t i t y A r t - Ch a m p i o n P a r k TR A D E M A R K S I G N C O 50 0 . 0 0 A P 1 9 - 0 3 0 1 T r a d e m a r k 1 1 0 1 7 1/19 94 4 0 3 0 1 1 8 4 0 1 1 0 1 7 1 / 1 4 / 2 0 1 9 P r o p o s a l & P r e s e n t a t i o n f o r P a r k I d e n t i t y A r t - Re n a i s s a n c e P a r k IN M A N , S T E P H A N I E 50 0 . 0 0 A P 1 9 - 0 3 0 1 I n m a n 1 1 0 1 7 01/19 94 4 0 3 0 1 1 8 4 0 1 1 0 1 7 1 / 1 4 / 2 0 1 9 P r o p o s a l & P r e s e n t a t i o n f o r P a r k I d e n t i t y A r t - Re n a i s s a n c e P a r k MC C A L L S T U D I O S 5 0 0 . 0 0 A P 1 9 - 0 3 0 1 M c C a l l 1 1 0 1 7 01/19 94 4 0 3 0 1 1 8 4 0 1 1 0 1 7 1 / 1 4 / 2 0 1 9 P r o p o s a l & P r e s e n t a t i o n f o r P a r k I d e n t i t y A r t - Re n a i s s a n c e P a r k TR A D E M A R K S I G N C O 50 0 . 0 0 A P 1 9 - 0 3 0 1 T r a d e m a r k 1 1 0 1 7 1/19 94 4 0 3 0 1 1 8 4 0 1 1 0 1 7 5 / 2 0 / 2 0 1 9 1 9 - 0 3 3 3 p a y # 1 f o r i l l u m i n at i o n s - R e n a i s s a n c e P a r k ar t f a b r i c a t i o n a n d i n s t a l l a t i o n MC C A L L S T U D I O S 2 0 , 0 0 0 . 0 0 AP 1 9 - 0 8 1 6 1 4 0 2 sp r e a d s h e e t $ 4 4 , 5 9 0 . 5 0 FY 1 9 pe r g / l $ 4 4 , 5 9 0 . 5 0 6 / 3 0 / 2 0 1 9 7/ 1 / 2 0 1 9 2 o f 2 Expense detail Me r i d i a n A r t s C o m m i s s i o n M e e t i n g A g e n d a J u l y 1 1 , 2 0 1 9 – P a g e 9 2 o f 9 4 I TEM SHEET C ommission A genda I tem - 6.E . Presenter: Hillary Estimated Time for P resentation: 2 Title of I tem - Admin Report Committees I wo uld like committees to have their next two meetings o ut establis hed at any given time. T here are some people in the public who are interested in attend ing c o mmittee meetings . O nc e the committee memb ers pic k yo ur meeting time, I c an s hare that with others who may attend if they are ab le. P lease work direc tly with your c o mmittee members to figure out dates /times to meet. If yo u would like to s et up a c o mmittee meeting, p leas e info rm me of the time and date of the meeting and I will get it noticed . You mus t let me know two d ays b efo re the meeting s o that I have time to get the meeting no tic ed . Upcoming Committee Meetings: T he P ublic Art C o mmittee meets the third T hurs d ay of the month at 4:30 P M in C lerk's C onferenc e R o o m - July c ancelled, will be b ack in August S trategic P lan C o mmittee T BD Events and O utreach C ommittee: T hursday, July 11 at 5:00 P M B udget Enhancements Q uestions received from C ouncil members have been related to why these two enhancements can't be covered by M AP S funds. As a reminder for M AC members, M AP S funds can only be spent on physical, tangible, art installations on public property. T he enhancements requested do not meet those criteria. T hese enhancements were not cut during the budget workshop, but two C ouncil members are interested in changing the M AP S ordinance so that funds could be spent more widely - as a means to minimize additional budget requests. C ity-Wide C o mprehensive P lan D raft is A ctive fo r R eview P lease take the time to review and give feedback o n the drafted C o mprehensive P lan. T his plan is instrumental in guiding the City and M AC in decision making. I t impacts your direction and ability to suggest changes as long as the C omprehensive P lan supports those changes. Initial P o int Gallery Themes D on't forget: if you have theme suggestions send them to myself or B onnie! Another new idea that was recently proposed was for a group exhibit by M eridian C ity staff and volunteers (including commissioners). Idaho C o mmissio n o n the A rts - A rts & C ulture R o undtable F riday, August 26, 2019 12:00 P M - 2:00 P M I daho State M useum Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 93 of 94 P lease join the Idaho C ommission on the Arts for a conversation about cultural participation in your community. Arts administrators, artists, arts educators and arts enthusiasts are invited to brainstorm ideas, define priorities, and identify challenges for the Commission’s next long-term plan. I plan to attend, but that more of you that can be there, the better! M eridian Art Week S eptember 3 - 7, 2019.C heck in with H illary on how your event/responsibility is going. P ro mo tio nal Video R e-sc heduled to film c lip s to late June. Initial P o int Gallery C urrent exhibit:Kerri S ilvernell, Mark William Watkins , and Janet S turgill Install F rid ay, June 28 2019 @ 9:30 a.m. R ec ep tio n:Tues d ay, July 2, 2019 from 4:30 -7:00 Ho s t: Jay Next exhib it:Angela Bo wman, Nad ene Kranz, & C hi S henam Wes tin Install F rid ay, Augus t 2, 2019 @ 9:30 a.m. R ec ep tio n: Wednes d ay, Augus t 7, 2019 fro m 4:30 -7:00 Ho s t:_______ (G retchen is find ing a s ub) Host schedule is linked here. B oard Notes: RE V I E WE RS : Department R eviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 7/8/2019 - 4:46 P M Meridian Arts Commission Meeting Agenda July 11, 2019 – Page 94 of 94