19-2152 Destroy records Community DevelopmentRESOLUTION AUTHORIZING DESTRUCTION OF PAPER ORIGINALS OF PERMANENT RECORDS RETAINED IN A NONPAPER
MEDIUM OF THE COMMUNITY DEVELOPMENT DEPARTMENT PAGE 1 OF 4
CITY OF MERIDIAN RESOLUTION NO. 19-2152
BY THE CITY COUNCIL: BERNT, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN AUTHORIZING THE CITY CLERK TO DESTROY CERTAIN PAPER
ORIGINALS OF PERMANENT RECORDS RETAINED IN A NONPAPER MEDIUM BY
THE COMMUNITY DEVELOPMENT DEPARTMENT OF THE CITY OF MERIDIAN;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS , the Mayor and City Council have the authority pursuant to Idaho Code
section 50-907(7)(a) to, by resolution, destroy paper originals of permanent records retained in a
nonpaper medium as provided in subsection 50-907(6)(e), upon the advice of the City Attorney,
and with such disposition to be under the direction and supervision of the City Clerk; and
WHEREAS , the City Clerk has identified certain paper originals of permanent records of
the Community Development Department that have been retained in nonpaper medium in
accordance with the statutory requirements set forth in Idaho Code section 50-907(6)(e); and
WHEREAS, the City Clerk in consultation with the Community Development
Department has confirmed that the identified paper originals do not themselves arise to having
historical value as defined by Idaho Code section 50-907(4); and
WHEREAS, upon the advice of the City Attorney, the identified paper originals may now
be destroyed pursuant to Idaho Code sections 50-907(7)(a) because the need no longer exists to
maintain the identified paper originals of the permanent records any longer.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the City Clerk is hereby authorized to direct and supervise the destruction
of the following paper originals of permanent records of the City of Meridian:
DATE RANGE RECORD DESCRIPTION
12/31/18 and older Accessory Use
Permits for
Daycare or Home
Occupation
Documents, including, but not limited to:
application, associated checklist items, and staff
report with decision letter.
12/31/18 and older
Alternative
Compliance
Documents, including, but not limited to:
application, associated checklist items and
decision letter, or decision is rendered with a
concurrent administrative or hearing application.
Meridian City Council Meeting Agenda June 18, 2019 – Page 130 of 186
RESOLUTION AUTHORIZING DESTRUCTION OF PAPER ORIGINALS OF PERMANENT RECORDS RETAINED IN A NONPAPER
MEDIUM OF THE COMMUNITY DEVELOPMENT DEPARTMENT PAGE 2 OF 4
12/31/18 and older Certificate of
Zoning
Compliance
Documents, including, but not limited to:
application, associated checklist items, certificate
of zoning compliance (CZC), and staff report.
12/31/18 and older Conditional Use
Permit Minor
Modification
Documents, including, but not limited to:
application, associated checklist items, and staff
report with decision letter.
12/31/18 and older
Design Review
Documents, including, but not limited to:
application, associated checklist items, and design
review staff report, or decision is rendered with a
concurrent CZC staff report.
12/31/18 and older
Private Road
Documents, including, but not limited to:
application, associated checklist items, tentative
decision letter, maintenance agreement,
reciprocal cross access easement and final
decision letter.
12/31/18 and older
Property
Boundary
Adjustment
Documents, including, but not limited to:
application, associated checklist items and
tentative decision letter, final decision letter, and
documents that include recorded record of survey,
new deeds, new tax parcel numbers, etc.
12/31/18 and older
Sign Permit Plans
& Specifications
Documents, including, but not limited to:
application, associated check list items and
approved, sign specifications
(plans/design/drawings).
12/31/18 and older
Vacation
Documents, including, but not limited to:
application, associated checklist items and staff
report with decision letter.
12/31/18 and older
Annexation
Documents, including, but not limited to:
application, associated checklist items, staff
report, Planning and Zoning Commission
Recommendations, and Findings.
12/31/18 and older Comprehensive
Plan Text and
Map
Amendments
Documents, including, but not limited to:
application, associated checklist items, staff
report, area of city impact negotiation with Ada
County, Planning and Zoning Commission
Meridian City Council Meeting Agenda June 18, 2019 – Page 131 of 186
RESOLUTION AUTHORIZING DESTRUCTION OF PAPER ORIGINALS OF PERMANENT RECORDS RETAINED IN A NONPAPER
MEDIUM OF THE COMMUNITY DEVELOPMENT DEPARTMENT PAGE 3 OF 4
Recommendations, Findings if accompanying
another concurrent hearing application.
12/31/18 and older City Council
Review (appeal)
Documents, including, but not limited to:
application, associated checklist items, staff
report/memo and decision letter.
12/31/18 and older Conditional Use
Permit
Modification
Documents, including, but not limited to:
application, associated checklist items, staff
report, and Findings.
12/31/18 and older Development
Agreement
Modification
Documents, including, but not limited to:
application, associated checklist items, staff
report, draft copy of the amended development
agreement, and Findings.
12/31/18 and older
Planned Unit
Development
Documents, including, but not limited to:
application, associated checklist items, staff
report, Planning and Zoning Commission
Recommendations, and Findings.
12/31/18 and older Final Plat
Modification
Documents, including, but not limited to:
application, associated checklist items, staff
report, Order of decision.
12/31/18 and older
Preliminary Plat
Documents, including, but not limited to:
application, associated checklist items, staff
report, Planning and Zoning Commission
Recommendations, Findings.
12/31/18 and older Preliminary and
Final Plat
Documents, including, but not limited to:
application, associated checklist items, staff
report, and Order of Decision.
12/31/18 and older
Short Plat
Documents, including, but not limited to:
application, associated checklist items, staff
report, and Findings.
12/31/18 and older
Rezone Documents, including, but not limited to:
application, associated checklist items, staff
Meridian City Council Meeting Agenda June 18, 2019 – Page 132 of 186
Section 2. That the City Clerk is authorized to take all necessary steps to destroy the
records as provided by this Resolution.
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval. ,�,
ADOPTED by the City Council of the City of Meridian, Idaho, this � day of June,
2019.
APPROVED by the Mayor of the City of Meridian, Idaho, thisO day of June, 2019.
APPROVED:
0
By: - 2 d%yur
Tammy de erd, Mayor EID on, City Clerk
IDAHO
VSEAL
RESOLUTION AUTHORIZING DESTRUCTION OF PAPER ORIGINALS OF PERMANENT RECORDS RETAINED IN A NONPAPER
MEDIUM OF THE COMMUNITY DEVELOPMENT DEPARTMENT PAGE 4 OF 4
report, Planning and Zoning Commission
Recommendations, and Findings.
12/31/18 and older
Time Extension -
Planning &
Documents, including, but not limited to:
Zoning
application, associated checklist items, staff
Commission or
report, and Order.
Council
12/31/18 and older
Unified
Documents, including, but not limited to:
Development
application, associated checklist items, staff
Code Text
report, Planning and Zoning Commission
Amendment
Recommendations.
12/31/18 and older
Documents, including, but not limited to:
Vacation
application, associated checklist items, and staff
report.
12/31/18 and older
Documents, including, but not limited to:
Variance
application, associated checklist items, staff
report, and Findings.
Section 2. That the City Clerk is authorized to take all necessary steps to destroy the
records as provided by this Resolution.
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval. ,�,
ADOPTED by the City Council of the City of Meridian, Idaho, this � day of June,
2019.
APPROVED by the Mayor of the City of Meridian, Idaho, thisO day of June, 2019.
APPROVED:
0
By: - 2 d%yur
Tammy de erd, Mayor EID on, City Clerk
IDAHO
VSEAL
RESOLUTION AUTHORIZING DESTRUCTION OF PAPER ORIGINALS OF PERMANENT RECORDS RETAINED IN A NONPAPER
MEDIUM OF THE COMMUNITY DEVELOPMENT DEPARTMENT PAGE 4 OF 4