Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
2019-06-18 Work Session
CITY COUNCIL WORK SESSION AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, June 18, 2019 at 4:30 PM 1. Roll-Call Attendance X Anne Little Roberts X Joe Borton X Ty Palmer X Treg Bernt X Genesis Milam X Luke Cavener X Mayor Tammy de Weerd 2. Adoption of Agenda 3. Consent Agenda [Action Item] – Approved A. Approve Minutes of June 5, 2019 City Council Budget Workshop B. Approve Minutes of June 11, 2019 City Council Work Session C. Release of Full Stonemont Sanitary Sewer and Water Main Easement D. Movado No. 6 Sanitary Sewer and Water Main Easement E. Stonemont Sewer Water Easement (East Portion) F. Final Plat for Alicia Court (H-2019-0065) by Riley Planning Services, Located at 4036 E. Granger Ave. G. Findings of Fact, Conclusions of Law for Creamline Park (H-2019- 0060) by Volante Investments, LLLP, Located at 48 and 71 NW 13th Place and 1220 and 1480 W. Franklin Rd. H. Findings of Fact, Conclusions of Law (Revised) for Gander Creek North and South (H-2019-0013) by Trilogy Development, Inc., Located at the SW corner of N. McDermott Rd. and W. McMillan Rd. I. Resolution 19-2152: A Resolution Of The Mayor And The City Council Of The City Of Meridian Authorizing The City Clerk To Destroy Certain Paper Originals Of Permanent Records Retained In A Nonpaper Medium By The Community Development Department Of The City Of Meridian; And Providing An Effective Date. J. AP Invoices for Payment 06/12/19 - $746,662.43 K. AP Invoices for Payment 06/19/19 - $2,754,486.00 4. Department / Commission Reports A. Human Resources: Benefits Self-Funding Quarterly Update [Action Item] – Trustees Approved 5. Action Items A. Real Property Lease Agreement with Union Pacific for Vehicle Surface Parking at Former Frontier Tire Location – Approved B. Public Works: Budget Amendment for FY 2019 in the amount of $13,361 for City Hall Main Street Parking Expansion – Approved C. Mayor's Office: Budget Amendment in the Amount of $10,550 for 2019 State of the City – Approved D. Mayor's Office: Budget Amendment in the Amount of $13,356 for Mayor's Youth Advisory Council National League of C ities, Youth Safety Summit, and Middle School Summit – Approved E. Mayor's Office: Budget Amendment in the Amount of $4,500 for Do The Right – Approved F. Mayor's Office: Budget Amendment in the Amount of $5,500 for the Mayor's Walking Club – Approved 6. Executive Session per Idaho State Code 74-206 to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated as authorized under 74-206A (1)(f) and to consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code as authorized under 74-206A (1)(d) Into Executive Session at 5:29 PM Out of Executive Session at 6:10 PM Meeting Adjourned at 6:11 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Meridian City Council Work Session June 18, 2019. A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday, June 18, 2019, by Mayor Tammy de Weerd. Members Present: Tammy de Weerd, Joe Borton, Luke Cavener, Genesis Milam, Ty Palmer, Anne Little Roberts and Treg Bernt. Also present: Chris Johnson, Bill Nary, Kyle Radek, Berle Stokes, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Treg Bernt __X___Genesis Milam __X___Lucas Cavener __X__ Mayor Tammy de Weerd De Weerd: Okay. I will go ahead and call our meeting to order. This is the City Council Work Session. It is Tuesday, June 18th. It's 4:30. We will start with roll call attendance, Mr. Clerk. Item 2: Adoption of Agenda De Weerd: Item No. 2 is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: There are no changes. I move we adopt the agenda as published. Cavener: Second. De Weerd: I have a motion and a second to adopt the agenda. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Item 3: Consent Agenda [Action Item] A. Approve Minutes of June 5, 2019 City Council Budget Workshop B. Approve Minutes of June 11, 2019 City Council Work Session Meridian City Council Meeting Agenda June 25, 2019 – Page 84 of 348 Meridian City Council Work Session June 18, 2019 Page 2 of 25 C. Release of Full Stonemont Sanitary Sewer and Water Main Easement D. Movado No. 6 Sanitary Sewer and Water Main Easement E. Stonemont Sewer Water Easement (East Portion) F. Final Plat for Alicia Court (H-2019-0065) by Riley Planning Services, Located at 4036 E. Granger Ave. G. Findings of Fact, Conclusions of Law for Creamline Park (H- 2019-0060) by Volante Investments, LLLP, Located at 48 and 71 NW 13th Place and 1220 and 1480 W. Franklin Rd. H. Findings of Fact, Conclusions of Law (Revised) for Gander Creek North and South (H-2019-0013) by Trilogy Development, Inc., Located at the SW corner of N. McDermott Rd. and W. McMillan Rd. I. Resolution 19-2152: A Resolution Of The Mayor And The City Council Of The City Of Meridian Authorizing The City Clerk To Destroy Certain Paper Originals Of Permanent Records Retained In A Nonpaper Medium By The Community Development Department Of The City Of Meridian; And Providing An Effective Date. J. AP Invoices for Payment 06/12/19 - $746,662.43 K. AP Invoices for Payment 06/19/19 - $2,754,486.00 De Weerd: Item 3 is the Consent Agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move we approve the Consent Agenda as published, for the Mayor to sign and the Clerk to attest. Cavener: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. Meridian City Council Meeting Agenda June 25, 2019 – Page 85 of 348 Meridian City Council Work Session June 18, 2019 Page 3 of 25 De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 4: Department / Commission Reports A. Human Resources: Benefits Self-Funding Quarterly Update Action Item] De Weerd: Item 4-A is under our Human Resource Department and we have Christena here to talk about our self funding. Barney: Good evening, Madam Mayor, Members of Council. De Weerd: Good evening. Barney: So, I am in front of you this evening to provide you a quarterly update on where we are with moving the city towards self funding. The last update I provided you was in March via e-mail. I did provide you some materials via e-mail this afternoon. So, if you have had an opportunity to review those that would be great. If not I provided hard copies as well. But if you want to take a look at the road to self funding -- so, we have -- since March the benefits committee has discussed and agreed to update the timeline that has been provided to you to implement in 2020, rather than in 2021. So, when I originally presented this to you we had brought this idea to you that we would implement self funding in 2021, with the idea of we weren't sure exactly what components were needed and how long exactly it was going to take to put everything together. So, projecting long and we have actually been able to make good progress and good headway. We are comfortable with where we are right now and feel confident in the fact that we can implement this for 2020. The benefits committee has also met and discussed the 2020 renewals. So, Blue Cross, Delta Dental, Willamette and Delta, which will be incorporated in the trust document that's needed for implementation. The potential trustees -- and you have recommendations in front of you which will need action on and we can discuss a little more in a moment, but they have completed the biographical affidavits that's required by the Department of Insurance and those have been sent to them for review and approval. So, tonight I'm in front of you to not only provide this update, but also to get some action from you. So, the last item in your packet are the trustees that the benefits committee is formally recommending for the City of Meridian employee benefit trust. So, we have Bill Nary, which is the city attorney. Alex Freitag, which is the Public Works business division manager. Eric Strolberg, who is the police sergeant. And, then, myself. So, I have provided some data that was taken from the biographical affidavits that was provided to the Department of Insurance to give you an idea of those individuals , their professional experience, their experience on the benefits committee and their experience with the City of Meridian. But if we can go back for a moment to the implementation calendar, there are some things in red that I want to just go over, so that you feel comfortable in the fact that we are moving this to 2020, rather than 2021. So, in June we will be beginning that -- begin that trust agreement with the action from this evening and Meridian City Council Meeting Agenda June 25, 2019 – Page 86 of 348 Meridian City Council Work Session June 18, 2019 Page 4 of 25 those -- those plan design decisions that we made at the last benefits committee meeting. And, then, in July I will be working to obtain the information that's needed to set up a trust account -- bank account so that we have the funds available when this goes live and, then, also putting together an agreement for an accountant to do our financials. And in August we had slated to complete the registration forms and documents . I have already started that process and I'm working with Mercer to get those completed and I actually hope to have those completed end of this month, middle next month, so that we can get those to the Department of Insurance. So , we are moving a little bit faster than we had expected. In September we had finalized annual -- annual enrollment communication materials and I am moving that into August , because typically in September is when we start communicating to the employees. So, I don't want to be preparing those materials when we actually should be rolling those communications out. So, I moved that back into August. And, then, I talked with Mercer about providing the actual actuarial certification projections, rates, and those types of things that are needed to finalize that trust agreement, the trust account, and really put the last components in place before we submit all the final documents to the Department of Insurance and I asked that they do that in August, rather than September, and a couple of reasons for that. Department of Insurance has requested that we provide them at least 90 days from implementation , so that they can do their review of all of our documents. I wan t to give them more time than that. I have implemented programs before and there is always hiccups. So, I -- I would ask that we submit those documents late August, beginning of September and give them a little more time to do that review in case there is hiccups. Also I want to make sure that we have an opportunity to come before you as well to finalize and get approval on that trust agreement. So, there was some question on whether we were going to need Council approval. We have decided that we would like to have Council's involvement on that trust agreement and have you approve that final trust agreement. So, I need some time to do that. So, we are going to try to do that in August prior to us submitting that application. And those are all the changes that are on that timeline. So, I will at this point stand for questions. De Weerd: Thank you, Christena. Council, any questions? Little Roberts: Madam Mayor? De Weerd: Mr. Little Roberts. Little Roberts: Madam Mayor. Christena, great job. Love the information. Probably my first question is what was the deciding factor in moving it up a year? Budgetwise or just kind of what prompted it? You were just able to do it earlier or -- Barney: Yeah. Council Member Anne Little Roberts, so we were moving through the process faster and there really was no difference in the rates between self funded and fully insured for us to move in 2020 , rather than to wait another year. Now, if it turns out that 2020 is a good year and we have lower claims experience than we project, that -- those funds -- excess funds will stay in our trust. So, that's a plus to us. Meridian City Council Meeting Agenda June 25, 2019 – Page 87 of 348 Meridian City Council Work Session June 18, 2019 Page 5 of 25 Little Roberts: Follow up? De Weerd: Uh-huh. Little Roberts: How does it work if -- and I -- and I completely expect it to be successful, but if we decide we don't want to do it, because they say, what, it takes like five years to kind of recoup and be ahead of the game, then, say at ten years to decide we don't want to do this, we want to go back, where it says irrevocable trust that makes me a little bit nervous. How does all of that work should we decide to undo it or someone decides to undo it ten years from now? Barney: Yeah. Council Member Little Roberts, so it's irrevocable in the fact that you can't move those funds into that trust account and, then, decide them -- to use them for anything else in the city. They have to be used for benefits. That doesn't mean that it can't be dissolved and we can go back to fully insured. They don't often find a lot of employers that do that, just because this is quite the process to do in the first place. We have -- we had -- the City of Meridian vetted this process out for about ten years. Little Roberts: Thank you. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Christena, is there anything magical about January 1 if it's not the start of a fiscal year, as opposed to February 1. Are you -- are you compressing it to try and catch that date because it matters something specific? Barney: Council Member Borton. So, that is our plan year beginning. So, that's when our plan year starts. It's just an easier transition. It's easier for employees to understand -- Borton: Okay. Barney: -- if we do it 1/1. We could do it at anytime realistically. Borton: Okay. It -- Madam Mayor. Was the option otherwise to do it January 1 of 2021? Barney: Correct. Borton: Okay. Madam Mayor, one last question. On -- on the -- once the trust is set up and the trust user set up, the decisions -- it looked like some decisions that happen in September, October, November, are those trustee actions or are they any actions for Mayor or Council? Meridian City Council Meeting Agenda June 25, 2019 – Page 88 of 348 Meridian City Council Work Session June 18, 2019 Page 6 of 25 Barney: Council Member Borton. So, the benefits committee at this point are still making the decisions as far as the trust goes until we are formally recognized by the Department of Insurance as a trust and, then, at that point the trustees will be meeting and they will make decisions from that point forward. There are a couple of decision points that Council will need to make, so -- such as tonight for approving the trustees and, then, also approving the trust agreement and, then, I will be in front of you again to actually fund the trust account. So, we have those funds earmarked, but I will have to get in front of you to actually move those funds into the account. Borton: Okay. Thanks. Barney: Okay. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Christena, who determines who is on the trust? Who are the trust board? Who determines that? Barney: Council Member Cavener. So, at this point the benefits committee has vetted out the trustees -- or the potential trustees for the board. I think we are going to include in the trust agreement that process of the benefits committee, because they are so closely intertwined with the benefits, have a full understanding of the benefits and what it will take in an individual to understand the complexity of self funding, the benefit plans and those types of things. But at the end of the day when we bring that trust agreement back to you, Council will have the say in what that trust agreement says and how those Council Members -- or those board members are vetted out, appointed, removed, those type of things. Cavener: Madam Mayor, follow up. So, Christena, what happens -- you have got four names presented. As much as we would love to have all four of these names work for the city in perpetuity, you get recruited away, Mr. Nary retires, what -- what is the process for replacing those people? Is that, then, the committee brings forth a recommendation for a name for Council approval? Is it executive branch appoints somebody? How -- what's the process related to that? Barney: Council Member Cavener, I think at this point the benefits committee has decided or discussed that they would like to bring forward a recommendation for Council approval, just as I am doing tonight. Cavener: Madam Mayor, an additional question. Because I am always interested with boards and how they function. There is -- there is four names, if it comes to a decision point for the trust, two say thumbs up, two say thumbs down -- where is the tie breaker? Why not -- I guess -- I mean my question is why four versus five, versus one versus three versus seven -- to understand specifically why we -- we have got an even number? Meridian City Council Meeting Agenda June 25, 2019 – Page 89 of 348 Meridian City Council Work Session June 18, 2019 Page 7 of 25 Barney: Of course, Council Member Cavener. So, at this point they were all volunteers. So, we are establishing the trust and these are the individuals that have volunteered to get this off the ground, get it running, have a breadth of knowledge and understanding of self funding and what their role is going to be in this trust , because it is quite a responsibility to be a fiduciary responsible person for this trust. So, it's a big deal. The reason for four -- there isn't any particular reason for four, but the four individuals that we have selected right now, we -- we have talked about that and it is -- in the event that we get into a situation where we can't make a decision, we all thought that if there are two people that are against it, then, we probably shouldn't be doing it. Cavener: Madam Mayor. I appreciate that. I think that you have -- I think of the 1992 Dream Team; right? I mean you have got great leaders that have been really involved with our city for a long time and have the best intentions. I think Council Member Little Roberts has always done a good job of sort of encouraging the Council look out into the future. So, we got the Dream Team of '92 here today, but what does that team look like 20 years from now, 30 years from now? I think you have heard from Council. We want to make this a success both in the short run and in the long run. So, I think having some of those processes about the positions involved or how those people are determined I think is really really critical. Barney: Absolutely. And I think we will work through more of that as we develop the trust agreement with the trust attorney and maybe he can provide us some advice on that as well. De Weerd: Mr. Bernt. Bernt: Madam Mayor. Christena, thank you for your presentation. I was thinking along the lines with Council Member Cavener, you know, on these -- when you put, you know, four people or, you know, a certain amount of people on these boards that are strong and they are leaders and they have opinions, you know, it's -- it's not uncommon for there to be disagreement and at the end of the day -- I mean that's -- and, you know, especially in this regard, you will be voting on or maybe recommending certain , you know, avenues in which we should take in regard to this, how we are going to self fund in the future, I -- I would recommend there be an odd number, whether that's three, whether that's five, just so that, you know, you know one hundred percent positive that -- that there will not be any discussion, because -- or -- I think disagreement is fine, but there won't be any way that -- that there will be a tie. Because I understand if two people are against and you -- but when you have three people that are against, then, there is no -- there is just no -- there is no opinion. I mean -- Barney: Uh-huh. Bernt: -- that's how it is. So, I would like to see there be at least one more person on that -- on that trustee, whether it's a member of Council or the Mayor or someone else. A city staff member or whatever. I think that would make it cleaner. Meridian City Council Meeting Agenda June 25, 2019 – Page 90 of 348 Meridian City Council Work Session June 18, 2019 Page 8 of 25 Barney: Thank you. De Weerd: I would say that in terms of having four and Christena's statement that if there was two against, whether you had five or four, two against I think is a red flag that causes more discussion. The final decision makers are -- are the City Council Members and so that -- that is kind the tiebreaker right there, if the committee thought they would bring a dissent topic to Council at that point. So, they were looking for -- in terms of experience and -- and knowledge to keep it with the names that are in front of you tonight. So, I -- Bernt: Madam Mayor? I'm not in disagreement with the name that you're bringing. Those four people are fantastic. I'm saying, you know, who is to say like in ten years one of the -- I mean like say your group of four people are fantastic. I mean who is to say that that cohesiveness may -- I don't know. It's just -- you just take all the possibilities of anything that could go south off the table. That's all I'm saying. Maybe the devil is in the details and we get that agreement, maybe you can discuss it more. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: As much as, you know, in years past I think it -- maybe if we were to have tied as a Council on whether or not to approve a budget I think it would have been to the detriment of the city to tie and not approve a budget than to have a tiebreaker and approve one. That inaction, because you have half -- half of a board not willing to do something is not always an option. It sometimes -- and one action or another has to happen and to your point, Madam Mayor, that if Council is an ultimate decision, especially if there were to be a circumstance where there would be a tie and that would be brought to Council, my suggestion would be have a Councilman on that board as the tiebreaker. It seems like that would solve the problem and it would be the Council that would be appointing that person, as well as the rest of the board anyway, so we should probably put our trust in all those individuals to handle that. De Weerd: I think that Mr. Nary had weighed in on this. Do you want to comment right now? Nary: Madam Mayor, Members of the Council, Council Member Palmer, it's -- it's an interesting question and we have raised that question to the Department of Insurance and there is a -- a little bit of dissent at the Department of Insurance on -- on that actual issue on who could be on the board and the -- at the staff level, when we have met with them, they were very clear that all -- all the boards in the state that they are aware of all have employee member boards and no elected officials, no -- no mayors, no -- no -- no county commissioners are on any of the boards. The director of the Department of Insurance has a different opinion about that and so they don't have a clear consensus today, but I can tell you from research that Christena has done, they have indicated every single self- funded board in the state does not have an elected official on it to day and there was actually a statute that specifically states that employers -- participants in the plans cannot Meridian City Council Meeting Agenda June 25, 2019 – Page 91 of 348 Meridian City Council Work Session June 18, 2019 Page 9 of 25 be a trustee or an administrator. So, the Council and the Mayor are technically the employers of the city. So, I don't know if they would approve that anyway. It is -- to help all of you understand, I mean Eric Strolberg has been on the benefits committee longer than me, but we have both been on it for almost 15 years and him a little bit more. I don't believe we have ever brought anything that wasn't a consensus of the group. The discussion is always robust. There are pros and cons weighed on every -- every facet of benefits that we have provided to employees over the last -- at least since I have been here. I don't think we have ever had a split of any kind. I mean there is goods and bads of reasons why you do things. Financial implications are always a consideration and the cost. But I don't foresee, whether it's four members -- and certainly we can craft -- Mr. Kevin West of Barton Bailey and Latimer is the attorney that we have hired to help us craft the trust agreement. He has a great deal of experience in this area. So , we will -- we will get his counsel on how is best . I do think an odd number makes sense, that we can certainly have up to five. We recommend not to have more than maybe seven . It is a little unwieldy if you get too large, but there are -- again, there is a -- is a statute to me that's very much on point. This is why they have not allowed or have any mayors or council members on boards of this type, but I don't foresee a tie as really a realistic thing. I don't really see that from my experience. I think, again, the purpose of the trust and the trustees is to make sure the plan is financially viable to main -- to keep running. It's not really -- I mean, again, the benefits committee is still going to exist making a recommendation. The trustees are responsible to make sure it can be funded and if it can't be funded properly, then, the trustees would say, no, we can't do that, there is not enough funding to support that. So , I don't see it as a problem. I think there is an issue with the Department of Insurance that they will have to resolve and tell us the answer when they figure that out. But I hope that answers your question. I don't -- I mean you can have up to five, I think that's fine. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Mr. Nary, maybe you can help me understand. Is the resistance or the reluctance to have a city council member on the trust a legal one or -- or a process? Nary: Well, Madam Mayor, Members of the Council, Council Member Cavener, the way I read the statute I think it's a legal one. I think legally the way this is set up it is not intended for the employer to be a part of the trustees. So, that's -- that's the way I read the statute. Now, again, the Attorney General -- we couldn't find a legal opinion they have provided on the subject, so I don't know if they will be sought after for that. But the secondary issue -- and with all boards and -- of these type what you want to avoid is you want to avoid a board of one and what happens if you have an ultimate decision maker on the same board as other folks who don't have that same level of power or authority, they tend to concede to whatever that one person wants to do and what will happen -- and what I perceive it's not today, it's that ten year question you're asking -- ten years from now you have a different group of employees , different group of council members and you have employees that feel like I don't want to participate in this anymore , because Meridian City Council Meeting Agenda June 25, 2019 – Page 92 of 348 Meridian City Council Work Session June 18, 2019 Page 10 of 25 whatever that person wants to do is all we ever do. So, now our trustees don't want to be a part of it. That's how your plan fails and that's the risk that you have is when you have that uneven distribution of authority you will not get the same level of discussion and you will not get the same level of vetting as you would today. Again, it's worked very very well. I don't think our benefits committee has ever brought you a proposal that they haven't vetted both fiscally, as well as practically for the employees, so I don't foresee that changing greatly, because, again, I think we need to move other people on the benefits committee and bring them into the fold, so they -- so, we can build that bench so in the future you can have the same level of Dream Team five years from now which you do today. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I appreciate the response from Mr. Nary. I think at some -- as Council knows, this issue is something that I have taken special consideration in and I think from the moment it was first presented I have been a long advocate of having a City Council Member on the trust. The fiduciary responsibility that we have to our taxpayers, as one who represents our citizens who ultimately fund this, I think it's -- it's incredibly important for our City Council Member -- a City Council Member to be represented on this group. The question of legality is -- is interesting. When you have a director saying, no, this is -- you should do this and you have employees saying, no, maybe you shouldn't -- I looked when Mr. Nary was talking to see if we could find a definition of employee or participant and it's not listed, which, again, for those of us that like getting in the weeds, this is really really interesting. Is the City Council an employer participant? I would argue that we are not, because we don't have the ability to hire or fire anybody. This -- when you talk about employer participant, this is for the board members. This is -- we are -- we are beneficiaries. We receive benefits. I look at us -- we are like employees. We advocate for our employees. So, I struggle with -- without getting some type of clarification from the Attorney General or, quite frankly, from the department about -- that we can participate, that we should really have I think two -- I guess I have two recommendations. Either, one, that we -- we add a City Council Member on to be the fifth member of the committee and what's great is we are hearing that there is cohesiveness and buy in from the four other members -- it will be a great opportunity for us as a Council -- that current member to be leveled up, to get up to speed with these great employees and continue to be an advocate for a program that I think that we, as Council, are on board with. Or that -- that we wait until that we can get some -- some clarification and -- and I know this was not the intent of staff and a lot of this stuff came to a head in the last -- really the last 15 hours, which I always don't think Council -- it's easy to have to make a decision with not all this information here, I really want to thank staff, Christena and Mr. Nary, for working to try and get some clarification for us, so that we can make our best -- best decision. We just have a really unique nuanced piece of language that can make it channel for us to at least have all of our information and so I'm supportive of moving forward, but I do think that to Council Member Bernt's point, Council Member Palmer's point, that having a council member on there is the appropriate thing to do. Meridian City Council Meeting Agenda June 25, 2019 – Page 93 of 348 Meridian City Council Work Session June 18, 2019 Page 11 of 25 Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Yeah. I mean it's been made clear to us time and time again that Council is neither the employer, administrator -- we are here to make policy and whether there is a disagreement between the boss and some staff -- where this opportunity would -- would solve the problem of a potential tie, understanding that's it's not anticipated, but it would prevent it, should never happen, and if there is a realistic situation where if there were to be a tie where it would be brought to Council anyway, if we are already being assumed that we have that authority to make decisions on behalf of a tied board, that it -- it only makes sense that a Council Member would be allowed to serve on the board. I am in favor of -- of doing this plan, even possibly as early as -- as is now being proposed. However, I don't want to do it this week. The -- the draft of this plan -- this document was sent to us in late March. Because they drafted it and say January 12, 2020, on the draft agenda was up until last Friday, it was just on there as -- as a department report, it didn't have the words action item until Friday and, then, it was just four hours ago that -- that we were sent the nondraft version. So, I don't -- I have some questions, but I don't know what questions I'm going to have over the next day when I have a chance to digest what's going on. So, I don't know how long it would take to get a finalized answer from Department of Insurance, but I would be good to go one week from now if we have that answer, but if -- if it takes two or three, four weeks I think it would be worth waiting to -- to have a final answer on that, because of the value of having a Council Member on that board. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I guess a question for Mr. Nary. It s ounds like from an e-mail that there is an Attorney General's opinion on this, it's just a matter we haven't been able to located it yet? Nary: Well, Madam Mayor, Members of the Council, Council Member Cavener. So, what was -- what was communicated to Christena was that there was an Attorney General's opinion. They -- they publish their opinions on their -- on their website, but they also have informal opinions that they may have provided to a department. We cannot find any public place that this has been published. Cavener: Okay. Nary: The one thing I would suggest and -- and as food for thought on this. And I will consult with Mr. West, too, and get his opinion since we are going to ask him, because he's done a number of trusts, and see what his opinion about this is. What I would suggest -- the question was asked to me the other day -- is that should there always be somebody from the Legal Department on the trust and my answer is, no, I don't think so. I think the Meridian City Council Meeting Agenda June 25, 2019 – Page 94 of 348 Meridian City Council Work Session June 18, 2019 Page 12 of 25 people that need to be on the trust are the people that want to be. They want the plan to work. They want the plan to succeed. So, whether or not -- I guess you should consider if a Council Member today wants to be on the plan -- or be on the trust and it's legal to do that and that's the direction the Council wants to do, that's fine. You may have a point in time where a Council Member doesn't want to be a trustee at all and as all of you know, if you make somebody go to a meeting that they don't want to be a part of , it doesn't work. So, whether or not a trustee always has to be a Council Member, I would -- I would suggest you consider that not be a mandatory requirement , because right now the only one that seems logical to be a requirement is the Human Resources Department. They are going to have to manage it. So, regardless of whether it's Christena or somebody else, someone from human resources is going to be directly involved with managing this program, but it doesn't have to be an attorney, it doesn't have to have somebody from Public Works, it doesn't have to have somebody from a specific work group, it has to have people that are embedded with the plan and making it succeed and I think the same thing should be if there is a Council Member -- if you have Council Members that don't want to be on it, I wouldn't force them to do that. Borton: Christena, to that point, when we have a final trust document mid late July, there is -- there is really not -- is there any purpose to appoint a trustee prior to the trust being in effect or does the actual role of trustee initiate the trust that is created in mid July? Barney: There is a lot of information that's included in the trust agreement about the trustees themselves, who they are, how they are appointed and those types of things. We can begin the trust agreement without that. To your point of a Council Member being -- being part of the trust, the Department of Insurance has actually asked us not to make a decision on that until they have internally figured out their stance on it. So, I would ask that we probably refrain from at least that conversation until we get further information from the Department of Insurance and, then, I'm happy to come back and we can continue that discussion, but I think what we need right now to begin this trust document is either an approval or denial of -- of the four that I have presented to you today, so we can -- we can start that trust agreement. Borton: So -- and that's kind of where the question comes from. If -- these are the four initial trustees, but for the purpose of the function of the trust document they are irrelevant, because they will be potentially replaced in the normal course of the life of the trust. Barney: Uh-huh. Borton: So, if there is nothing specific about the inclusion of these trustees now that requires action today, when the trust doesn't come into effect until July, part of what I struggle with -- and I'm not -- I'm not necessarily of the opinion that any elected official needs to be on it. The -- the concept of the trust document which says there should be trustees, no less than three, no more than five, you know, but some flexibility, because it might change year from year. If you have four trustees it takes three to act. If you have five trustees it takes three to act. So, that problem isn't necessarily solved, you still have the same three, but -- but if there is an opportunity to get some direction in a draft -- have Meridian City Council Meeting Agenda June 25, 2019 – Page 95 of 348 Meridian City Council Work Session June 18, 2019 Page 13 of 25 Kevin West provide that information. If I was trying to think of what are the 12 things that a trustee does as defined in the trust agreement, that would, then, make me decide who should or shouldn't be on it -- I don't know if they are, because we don't have it yet. So, should an official be on there? To do what of the 12 functions? It's kind of cart before the horse. So, we are guessing that there is a need to have an elected official accomplish these tasks as a trustee prior to knowing what the guts of the trust be. We might determine -- if it's -- assuming it's even legal and if it's not that's kind of an easy, but if it was legal and lawful to have an elected official, what are those functions within the draft trust agreement that would make us think, oh, we probably need to have an elected official at the table to serve this particular role. But until that time I think we are kind of guessing. Which led to my -- my initial question of we need to vote on these four today for some particular reason, you know, 30 days prior to enacting the trust in mid July or -- or can they be appointed -- these four or five or three can they be appointed sometime between now and the trust document in mid July. Barney: Not necessarily, other than the biographical affidavits have been sent to the Department of Insurance and that's not to say that even if they approve the trustees that they have to be assigned to a trust. The ultimate say would be with the Council. But just to let you know that those have been sent. Borton: So, to that point could the Council act and appoint these four as trustees with direction that the trust agreement dictate that there be three to five trustees? Barney: Absolutely. Borton: Would that afford some flexibility between now and mid July should we learn more about the trust duties, decide that a fifth could and should be an elected official, we could appoint and supplement with a fifth person in July? Barney: Absolutely. Borton: Okay. Milam: Mr. President? Borton: Mrs. Milam. Milam: Christena, so are the four that are -- that are the trustees that you have selected, are they all members of the benefit committee? Barney: Yes. Milam: And are there -- how many members are on the benefits committee? Barney: Nine. Meridian City Council Meeting Agenda June 25, 2019 – Page 96 of 348 Meridian City Council Work Session June 18, 2019 Page 14 of 25 Milam: Nine. And are these members also going to stay on the benefits committee and be trustees? Barney: Yes. Milam: So, I -- I don't know if -- I could be wrong, but I -- part of me thinks -- feels that maybe some people that aren't on the benefits committee should be part of the trust. And maybe not, because maybe they need to understand everything that goes on in the committee, so who does -- that was what -- this could be one of those things that I'm -- I'm a little bit sideways on. It just feels like it shouldn't necessarily be the same people doing both. Or maybe it's normal for them to do both. I also feel that four is -- it seems like a little number to me and when Joe was talking about three to five, I was thinking five to seven before you said that. So, I don't know how you feel about that. I think that five is a good minimum number. I think that it's okay for a council person to be on there if it's legal, but I don't think it should be a requirement to Bill's point, if there is not a councilman that wants to be and I think maybe that in the very beginning, because this is new for everybody, maybe it's a good idea to -- for everybody to get comfortable and at some point they may say this isn't really something we need to be part of. I don't think it should be a requirement. Anyway, there is my thoughts on -- there was some questions in there and -- Barney: Council Member Milam. So, the benefits committee talked at length about how many members should be on the trust and who it should be and why they should be on there and what experience they should have. So , I bring these recommendations before you. They have been fully vetted. You don't want someone on the board of trustee s that does not understand not only benefits, but the City of Meridian's benefits, because what's going to happen is the benefits committee is going to go through all of the plan design , what we offer our employees, what changes can we make, what changes should we make, what's out there, what's the market trends -- all of that that we do every single year and we are going to pull all of that together and vet through that process and, then, provide those recommendations to the trustees, who happen to be on that committee. So, having that inside track with the -- the trustees being part of the committee, we are one step ahead. So, when we have those trust meetings, we can skip the part talking about the -- the actual plan design. We know what that is. Then we can talk about the financial piece, because that's really what the trustees are. That's what they are there to do. Can the plan, the trust, fund whatever the benefits committee has recommended and that -- I'm going to bring that forward to Council as well through the budget process. You know, the benefits committee, just as I always have, has recommended that we keep their benefits the same or that we expand them or whatever the case may be and it's X , Y, Z dollars and, you know, we need this much money from -- from the City Council. So, that -- that process is going to remain the same, but the -- the responsibility of the trustees is to make that fiduciary decision. Can we fund it or, no, we can't and if the answer is no, then, we take it back to the benefits committee and say, okay, this isn't going to work, we have to -- we have to change something else and if the answer is yes, then, we move forward. So, you really do need someone that has that knowledge and experience and it's even Meridian City Council Meeting Agenda June 25, 2019 – Page 97 of 348 Meridian City Council Work Session June 18, 2019 Page 15 of 25 better to have someone that's on the benefits committee, because, then, you're not dragging your feet trying to get them up to speed with what was already vetted out. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: So, to confirm what we are doing today is basically you need an approval for the board of trustee recommendations? Is that the only thing you're looking for right now? Barney: That's what I'm requesting, yeah. Bernt: Okay. All right. So, how about we try this? I move that we approve the board of trustee recommendations of Bill Nary, Alex Freitag, Eric Strolberg and Christena Barney -- up to -- and leaving one spot open up to five people that could potentially be a part of this board of trustees, which can be determined after we find out the legality of that -- if whether or not that person can or cannot be a member of Council. Borton: Second. De Weerd: Okay. I have a motion and a second and this is regarding the trustees. Bernt: Correct. De Weerd: Any discussion? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Just want to make sure that I understand what I'm voting on. So, the motion is to approve the four provided names, but to approve a fifth name at a later point in time after this -- we get a opinion from the Attorney General's Office about if it is illegal for a city council member to serve on the trustee board. Bernt: That's fair. Yes. Cavener: Is that what you understood? T he second? I just want to make sure that we are all on the same page. Borton: It's not necessarily. I thought it was three to five. The direction to be that the trust document we draft is three to five -- or up to five. These four are appointed. So, right -- so, it's not necessarily a commitment that a fifth will be added to be named later -- we could do that, but we are not obligated under the trust to do so. Bernt: Madam Chair? Meridian City Council Meeting Agenda June 25, 2019 – Page 98 of 348 Meridian City Council Work Session June 18, 2019 Page 16 of 25 De Weerd: Mr. Bernt. Bernt: My motion was not necessarily three to five, but appointing the four people that were recommended, plus up to five. So, not necessarily putting a fifth member, but if it needs be that we decide that a fifth member needs to be appointed, we can -- we have a motion to do so. But up to five people. That's my motion. I think we are in agreement. De Weerd: Does the second -- Borton: Second -- second agrees. Yeah. And there is a -- there is a distinction. I -- Madam Mayor? Is there -- is there a -- is there a commitment today that there shall be a fifth? In my eyes no. But there is an open door that we may at a future date in July decide it's appropriate once we get more information, so that's the reason why I supported the motion. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I think that's the reason why I asked, is that I -- I heard I think from -- I think at least five City Council Members that voiced some support in some form or another of a City Council being a -- serving as a trustee, as long as it's not illegal, and I think it's important that that is preserved in the motion and so that's why I was asking and so if that's not the case I will likely be opposing that motion , not because I disagree with the majority of the substance of it, it's that I think -- I think it's important that the Council weigh in on that particular piece, just so that there is not any confusion as things continue to progress. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, the only problem with that is if preserved for a city council person and, then, we find out it is illegal, do we still have the fifth person? So, it should be with a priority going to a city council person, but not necessarily preserved if it's legal, but still have that fifth spot open, because I'm not comfortable with three. I'm comfortable with five. De Weerd: I think the motion was to approve the four names that are in front of you tonight, with up to five allowed on the -- as the trustees and -- that's the motion as I understand it. Bernt: Correct. That's exactly the case. I -- I'm not necessarily -- I'm open to the discussion of whether or not that fifth trustee is a member of council. I'm not saying that it should, I'm saying that it shouldn't, but I do believe that there should be five people and so my motion is up to five, with the four people that have been recommended. Meridian City Council Meeting Agenda June 25, 2019 – Page 99 of 348 Meridian City Council Work Session June 18, 2019 Page 17 of 25 Borton: Agree. De Weerd: Okay. Any further discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, nay; Palmer, nay; Little Roberts, yea; Bernt, yea. De Weerd: Okay. MOTION CARRIED: FOUR AYES. TWO NAYS. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Just super-duper clarification. I know we have struggled with the words up to lately. That is up to five in everyone's minds. Up to. Not four, but up to five. Okay. De Weerd: Exactly. That was the motion. Borton: Madam Mayor? De Weerd: And we had -- Mr. Borton. Borton: Just keep us on track, prior to the trust document -- between now and then being ready and coming to us, Mr. Nary had talked about having Kevin West come -- maybe in writing he provides it, but somehow get some information that -- that provides direction of what a trustee does and doesn't do, how that might answer my earlier question of does it make sense to ever put an elected official on there. I'm not there yet at all. I trust your judgment on that point in particular. That might be helpful for us prior to see ing the document. Part of the -- is it legal to answer. Good work on that. Thank you much. Barney: Thank you. De Weerd: Okay. We move to five. 5-A is under Mr. Nary. Is that under Mr. Nary? Nary: Madam Mayor, I guess -- De Weerd: Oh, it needs to be under -- after 5-B. Nary: Yeah. So, we do -- if -- we do need to approve the budget amendment prior to approving the lease. Item 5: Action Items Meridian City Council Meeting Agenda June 25, 2019 – Page 100 of 348 Meridian City Council Work Session June 18, 2019 Page 18 of 25 B. Public Works: Budget Amendment for FY 2019 in the amount of 13,361 for City Hall Main Street Parking Expansion De Weerd: Okay. So, 5-B is Public Works budget amendment for the City Hall Main Street parking expansion. I'm glad someone started walking forward, because I didn't know who I was passing this to. Freitag: Madam Mayor, Members of Council, good evening. Thank you for your time this evening. So, yes, this is the budget amendment for our parking expansion. This is in the amount of 13,361 dollars. That price tag includes the remainder of this fiscal year's lease cost of the property. The bulk of it, just under 12,000, is for some general repair, cleanup, signage, lighting -- generally making the parking lot accessible and ready -- serviceable for the employees. We will gain an additional 43 slots with this work. We would anticipate two to four weeks of actual time before it will be serviceable. So, that's our request and I will stand for questions if you have any. De Weerd: Thank you, Alex. Council, any questions? Okay. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor. I move that we approve the budget amendment for the amount of 13,361 dollars for the City Hall Main Street parking expansion. Milam: Second. Cavener: Second. De Weerd: I have a motion and a second. Any discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Freitag: Thank you. De Weerd: Alex -- and I hope -- this is a great example -- example, Council, of all these departments coming together to find a solution and it really was first out of our -- our parking committee and a lot of credit to the many moving parts and man y hands that have touched this. So, thank you, Alex. Freitag; Thank you very much. Meridian City Council Meeting Agenda June 25, 2019 – Page 101 of 348 Meridian City Council Work Session June 18, 2019 Page 19 of 25 De Weerd: And extend that to Stacy, too. Freitag: I will do that. She is going to be doing a little work on that. A. Real Property Lease Agreement with Union Pacific for Vehicle Surface Parking at Former Frontier Tire Location De Weerd: I know. Okay. We will move back to 5-A and turn this over to Mr. Nary. Nary: Madam Mayor, Members of the Council, you have in your packet a lease agreement with Union Pacific. This is the fastest turnaround lease I have ever seen with anybody and especially with the Union Pacific, but we reached out to them, they were very supportive. They do -- they actually are appreciative of some of the cleanup that we are doing just to make it usable. As you have probably seen the condition of the lot isn't the greatest. So, they are appreciative of that. But they were very supportive of doing this and I just ask for your approval of the lease. De Weerd: Thank you, Mr. Nary. Any questions from Council? Hearing none, do I have a motion? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor. I move that we approve the lease for the Union Pacific for the vehicle surface parking lot at the former Frontier Title location. Milam: Second. De Weerd: I have a motion and a second to approve Item 5-A. Any discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Mayor's Office: Budget Amendment in the Amount of $10,550 for 2019 State of the City D. Mayor's Office: Budget Amendment in the Amount of $13,356 for Mayor's Youth Advisory Council National League of Cities, Youth Safety Summit, and Middle School Summit Meridian City Council Meeting Agenda June 25, 2019 – Page 102 of 348 Meridian City Council Work Session June 18, 2019 Page 20 of 25 E. Mayor's Office: Budget Amendment in the Amount of $4,500 for Do The Right F. Mayor's Office: Budget Amendment in the Amount of $5,500 for the Mayor's Walking Club De Weerd: Item 5-C is -- 5-C, D, E and F are budget amendments. I will turn this over to Robert. Simison: Thank you, Madam Mayor, Members of the Council. So, I'm here before you for our annual four budget amendments that we typically do to authorize the spending for the funds that have been raised for the activities that we do in the Mayor's Office, specifically the State of the City, the Mayor's Walking Club, the Mayor's Youth Advisory Council and Do The Right. All four of these budget amendments are net neutral, meaning no cost. In fact, they actually overpaid the city for the work from the fundraising, because we didn't spend all the funds that were raised in this last year. But I will just walk through these one by one and, then, let you stop and talk about any of them if you want. But the first one for the State of the City. It authorizes additional funds for our use of Wahooz during this last year where the costs were a little bit more than we typically do , but our service was better from that standpoint. Funds the city scholarships, which you have -- have already approved through those processes. We gave some money to the three choirs that participated in the State of the City of 500 dollars for their services from our standpoint to their choir programs. We helped fund the additional costs for the Meridian Symphony for Gene Kleiner Day when they came to us earlier this year and requested additional funding to put on that show, so that was funds for that. Some funds to help cover the Do The Right. Our annual student art purchase framing that we do from the West Ada Art District Show and, then, the last item is Art in Public Spaces, we are looking at doing something in downtown during this -- this year or into next year. We will likely carry forward those funds between now the carry forward time frame for something to be done before the end of 2019. Moving on to the second one for -- let's talk about the Mayor's Youth Advisory Council. Traditionally we get our last donation from Idaho Power in September. So, if for any reason that donation doesn't come in we won't do the Middle School Youth Safety Summit as we have done in the past. We have no reason to expect that not to be turned in for the conversation with Council during the budget process. We raised -- we didn't take all the money that was allocated by the city to pay for MYAC. We raised half the cost from that and split that cost, which was below the amount that was authorized by City Council through that process -- through the budget process in FY-19. So, those funds have been raised for that purpose and it will also put on the middle school -- Middle School Summit and the Youth Safety Summit later in the spring. The funds for Do The Right, which you guys were I'm sure well aware of through that process and, then, the final one is the Mayor's Walking Club, which we just wrapped up this year with our sponsorships for that. Again, all these brought in more money than was anticipated, so the city is actually going to see a net from this, but this covers the operating expenses for those four programs. With that I'm happy to stand for any questions regarding these amendments. Meridian City Council Meeting Agenda June 25, 2019 – Page 103 of 348 Meridian City Council Work Session June 18, 2019 Page 21 of 25 Bernt: Madam Mayor? De Weerd: Thank you, Robert. Yes, Mr. Bernt. Bernt: These look great. I was just wanting to know -- there is -- there is 5,500 dollars for Item 5-F for the Mayor's Walking Club. What -- what is normally spent in that 5,500 dollars? Simison: Traditionally those are prizes for the first, second, third finishing classes in each school, as well as the lunches in the schools for the winning class. De Weerd: And that's of 16 schools that we walk in. Bernt: Perfect. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Robert, how much were we net positive? Simison: In which item? Cavener: Combined. Simison: I haven't gone through to add up what the various ones -- I can tell you the Walking Club was probably one of the ones we were the most positive, because we were using up last year's prizes. So, we actually did a very minimal order this year, as compared to years past. And then -- oh, some of the schools opted not to do the lunches for them. So, that one, if I was standing here guessing before you right now, would probably be about 2,500 to 3,000. Cavener: And Madam Mayor -- and I apologize, I can't get our agenda to pop up, so I can't see the -- the budget amendments right now. But I do remember when I looked at this over the weekend -- kind of to your point that there were -- there was budget amendments with anticipated revenue and I just can't recall a time that we have done a budget amendment where there has kind of been some notes added -- it changes if money comes in. Is that something that we typically do and I just haven't recognized it and -- De Weerd: Probably only this time of year, because the budget amendments are due no later than next week and that's the deadline from our Finance Department. Idaho Power has always been good about their sponsorship. It's just not money in the bank at this point and that's why Robert wanted to make sure that was noted. Meridian City Council Meeting Agenda June 25, 2019 – Page 104 of 348 Meridian City Council Work Session June 18, 2019 Page 22 of 25 Cavener: Madam Mayor. I appreciate that. I just want to make sure that we are not making a habit that we have a challenge to kind of follow the bouncing ball, if it's one or two departments late in the year, as long as that's just not a practice that we are doing year around. Simison: Madam Mayor, Councilman Cavener, also we have done this for the last -- at least two years in that fashion and, like I say, if the money doesn't come in we will not do the Youth Safety -- or the Middle School Safety Summit. De Weerd: Any other questions? Okay. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move we approve the budget amendment in the amount of 10,550 dollars for the 2019 State of the City. Cavener: Second. De Weerd: I have a motion and a second to approve Item 5-C. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move that we approve the budget amendment in the amount of 13,356 dollars for the Mayor's Youth Advisory Council, NLC, Youth Safety Summit and Middle School Summit. Cavener: Second. De Weerd: I have a motion and a second to approve Item 5-D. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. Meridian City Council Meeting Agenda June 25, 2019 – Page 105 of 348 Meridian City Council Work Session June 18, 2019 Page 23 of 25 De Weerd: All ayes. MOTION CARRIED: ALL AYES. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move we approve the budget amendment in the amount of 4,500 for the Do The Right. Cavener: Second. De Weerd: I have a motion and a second to approve Item 5-E. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. Borton: Madam Mayor? De Weerd: Hey, Mr. Borton. Borton: I move that we approve the budget amendment in the amount of 5,500 dollars for the Mayor's Walking Club. Cavener: Second. De Weerd: I have a motion and a second to approve Item 5-F. Mr. Clerk, will you, please, call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Thank you, Robert. Simison: Thank you. Meridian City Council Meeting Agenda June 25, 2019 – Page 106 of 348 Meridian City Council Work Session June 18, 2019 Page 24 of 25 Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Hey, one last thing before we go into Executive Session. I meant to grab President Borton or maybe Genesis before the meeting starts -- haven't had a chance to meet with Director Siddoway in regard to this, but I just had a question. Maybe someone can answer it for me, but can -- can anyone honestly tell me why we do not have a city cat park? De Weerd: City what? Milam: Cat park. Cavener: I can tell you why. De Weerd: Cat park. Palmer: Madam Mayor? De Weerd: Yes. Because we don't have a lease law yet and it makes it really complicated if you don't have a lease law first. Would you like to sponsor one, Mr. Bernt? Bernt: I probably should have had more conversation with President Borton regarding this. I know he's a fantastic lover of the cats in our community and I wanted that on the public record. But I just wanted to know if there has been any discussion in regard to it. I don't want to get in the weeds too much. I think that might be inappropriate, but -- Milam: Madam Mayor? So, I guess my response would be that all our parks our cat parks. Bernt: That's true. Milam: So, we do. Item 6: Executive Session per Idaho State Code 74-206 to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated as authorized under 74-206A(1)(f) and to consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code as authorized under 74-206A(1)(d) Palmer: Madam Mayor? De Weerd: Oh, brother. Mr. Palmer. Meridian City Council Meeting Agenda June 25, 2019 – Page 107 of 348 Meridian City Council Work Session June 18, 2019 Page 25 of 25 Palmer: I move that we go into Executive Session -- De Weerd: Thank you. Palmer: -- per Idaho Code 74-206(a)(1)(f) and (a)(1)(d). Milam: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. MOTION CARRIED: ALLAYES. EXECUTIVE SESSION: (5:29 P.M. TO 6:10 P.M.) De Weerd: I would entertain a motion to come out of Executive Session. Borton: Move we come out of Executive Session. Cavener: Second. De Weerd: I have a motion and a second to come out of Executive Session. All those in favor say aye. All ayes. MOTION CARRIED: ALLAYES. De Weerd: Do I have a motion to adjourn our workshop? Borton: Move we adjourn. Cavener: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 6:11 P.M. (AUDIO RE RDING, Q OF THESE PROCEEDINGS) (o 25 MAYODE WEERD ��ttioAUGc,sT� DATE APPROVED ATTE�T:. CHR SEAL �jQE IDIAN*-- CITY COUNCIL WORK SESSION AGENDA June 18, 2019 Agenda Item Number: 3 A Project File Name/Number: Item Title: Approve Minutes of June S., 2019 City Council Budget Workshop, Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.A . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Approve M inutes of J une 5, 2019 City Council Budget Workshop AT TAC HM E NT S: Description Type Upload D ate Minutes Minutes 6/12/2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 3 of 186 Meridian City Council Budget Presentation Workshop June 5, 2019 Page 30 of 30 Jenny wants to go over questions that we have heard that we did not get back to you. Just want to make sure we have the questions correct before we depart with you guys. Jenny: So, I notated a few outstanding items that we are going to report back to you. First one was three years ago the cup of coffee cost question. We will get back to you. And, then, also there was a request for VRT to come back before the July workshop, provide an update to Council. The other one was -- I'm going to send out the citywide summation summary to everyone. So, those are the three that -- outstanding items that I gathered or notated from our discussions today. Is there anything I missed? Borton: Not at this time. Fields: Okay. Lavoie: All right. Mayor, we are done on our side. De Weerd: Okay. Well, thank you and if there is nothing further I would entertain a motion to adjourn. Bernt: So moved. Milam: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 3:09 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR TAMMY DE WEERD DATE APPROVED ATT E O�PORATED q CH S J S - CITY CL 2k h,A A. _ W IpAN0 S SEAL �� EIDIAN.,?-- DAHJ CITY COUNCIL WORK SESSION AGENDA June 18, 2019 Agenda Item Number: 3 B Project File Name/Number: Item Title: Approve Minutes of June 11, 2019 City Work Session Meeting Notes: uy PROW D I TEM SHEET C ouncil Agenda I tem - 3.B . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Approve M inutes of J une 11, 2019 City Council Work S ession AT TAC HM E NT S: Description Type Upload D ate Minutes Minutes 6/13/2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 34 of 186 Meridian City Council Work Session June 11, 2019 Page 12 of 12 De Weerd: I have a motion and a second to come out of Executive Session. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Do I have a motion to adjourn? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we adjourn. Borton: Second that motion. De Weerd: Well, I have a motion and a second to adjourn. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5:35 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR TArDE VVEERD DATE APPROVED ORATED A(/GCi ATTEST: Gose s ,�2 4/0"', CHRIS�HNS -'CITY L-ERK";. tHv SEAL 2T� `\A1�,V RofMe 7RFn�\ Et IDIAN,?-� �J CITY COUNCIL WORK SESSION AGENDA June 18, 2019 Agenda Item Number: 3 C Project File Name/Number: Item Title: Release of Full Stonemont Sanitary Sewer and Water Main Easement Meeting Notes: C✓I :: I TEM SHEET C ouncil Agenda I tem - 3.C. Presenter: Estimated Time f or P resentation: 0 Title of I tem - Release of F ull S tonemont Sanitary S ewer and Water M ain E asement AT TAC HM E NT S: Description Type Upload D ate E asement Cover Memo 6/13/2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 47 of 186 ADA COUNTY RECORDER Phil McGrane 2019-052901 BOISE IDAHO Pgs=l VICTORIA BAILEY 06/19/2019 11:36 AM CITY OF MERIDIAN, IDAHO NO FEE FULL RELEASE OF EASEMEAT TYPE OF EASEMENT BEING RELEASED: Sanitaiy Sewer and Water Main Easement GRANTEE: CITY OF MERIDIAN GRANTOR: Roger A Susan • INCLUDING SUCCESSORS AND ASSIGNS WHEREAS, by easement dated March . 19 2019 and recorded as Instrument Number 2019-021792 in the records of Ada County, State of Idaho, an easement of the type and nature set forth in the above -captioned title was granted to the City of Meridian, an Idaho Municipal Corporation, over and across the real property legally described therein. WHEREAS, the continuance of this easement is no longer necessary or desirable. NOW, THEREFORE, in consideration of the premises, the said City of Meridian does hereby vacate, relinquish, release and abandon the said rights and easernents hereinabove referred to and described, with the intent that the same shall forthwith cease and be extinguished. IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its proper officers thereunto duly authorized this (94"' day oflop 20AS-1 ne CITY OF MERIDIAN STATE OF IDAHO, ) M WRICAM This record was acknowledged Chris Johnson on behalf of the respectively. before me on 6- 1_8 -a_ (date) by Tammy de Weerd and City of Meridian, in their capacities as Mayor and City Clerk, 0 had Ini [� -0— Notary ignature My Commission Expires: T I - - - ! - __ -1'11 11 l EIDIAN+tDAHO -- CITY COUNCIL WORK SESSION AGENDA June 18, 2019 Agenda Item Number: 3 D Project File Name/Number: Item Title: Movado No. 6 Sanitary Sewer and Water Main Easement Meeting Notes: �4, I TEM SHEET C ouncil Agenda I tem - 3.D. Presenter: Estimated Time f or P resentation: 0 Title of I tem - M ovado No. 6 S anitary S ewer and Water M ain Easement AT TAC HM E NT S: Description Type Upload D ate E asement Cover Memo 6/13/2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 49 of 186 fpr Fir -:4 3 Se nnci ►�ec(Drrj RE-RECORDING TO CORRECT NAME OF GRANTOR ADA COUNTY RECORDER- Phil McGrane 2019-052899 1 BOISE IDAHO Pgs=8 VICTORIA BAILEY 06/19/2019 1135 AM CITY OF MERIDIAN, IDAHO NO FEE 40leet'Nnme;01h,00916)* Moyado #6 ,Sanitnry Sotivar &•wnter:Mnin Ensoment Nmnboo Identity this 8'asement by,sequontinl,number IfProJeol oontains more (han•one:easemont.of this.wo, ('See tnstruotiom for additional Inrormollon),. i ADA COUNTY RECORDER Phil McGrane 2019-098638 BOISE IDAHO Pgs=10 BONNIE OBERBILLIG 10/10/2019 01;48 PM CITY OF MERIDIAN, IDAHO NO FEE ADA COUNTY RECORDER Phil McGrane 2019-099563 BOISE IDAHO Pgs=11 BONNIE OBERBILLIG 10/11/2019 04:12 PM CITY OF MERIDIAN, IDAHO NO FEE SANITARY H, WE AND S'ATER MAIN EASE' M1@NT THIS Easement Agreement, made this W, day of, l' Une , 20lq� between Lvan8_ (` 0rantor"), and the City of Meridian, an Idaho Munlclpal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanItaty sewer.arnd water,main right-of-way across-the.premises and property hereinafter'parti'cularly bounded'and described; and WHPWA.S, the sanitary sewer and water is. to bt3 provided for through rxriderground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and servibe said* plpellnes ftom-time to, tune by the Grantee; NOW, 'zMREVORE, in consideration of the benefits to be recelved by the Grantor; and other good and 'valuable oonslderation, the. Granton does hereby give, grant and' convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer -and water mains over- and .across the following. described property: (SEE..A:TTA.CHEI) EXHIBITS A. and B) The easement hereby granted is for the purposo of aoristmotion and operation of :sanitary sewer and water mains ,and their allied facilitles, together with their maintenance, repair and replacement ;at the .convenience of the .Grantee, w1th. the Free right of access to such facilities at any and all times, TO HAVE AND TO NODE, the said casement and right -of: way unto the said Grantee, It's suocessot's and assigns forever; .IT zS EXPRESSLY UNDERSTOOD AND AGREED; by and between the parties hereto,, that. after Making repairs or pedorining.other maintenance, Grantee shall restore the area of the .easement and adjacent property to that existent prior to undertaking such .repairs and maintenance, However, Grantee shalt not be responsible for repairing, replacing. or restoring anything -placed within the area described in this easement-thatwas placed there in violation of this easement, TH) ' GRANTOR coveonts and agrees that Grantor will not place og allow to be,plaeed any pe'matxent structures, trees; brush, or perennial shrubs. or flowers within the .area described for this easemei% which wouldAlnterfere, with tlio use of said cmement,for'tho Sanitary Sow or and Water Main Rasement ray, 05/� 1'/2019 ADA COUNTY RECORDER Phil McGrane 2019-052899 BOISE IDAHO Pgs=6 VICTORIA BAILEY 06/19/2019 11:35 AM CITY OF MERIDIAN, IDAHO NO FEE Project Name (Subdivision): Movado #6 Sanitary Sewer & Water Main Easement Number: Identify this Easement by sequential cumber if Project contains more than one easement of this type. ( See instructions for additional information). THIS Easement Agreement, made this t8*0 day of SUM , 20 between Dave Evans ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the pat -ties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the Sanitary Sewer and Water Main Easement REV. 05/31/2019 Jo CD irred- Fir Fri-cknd ' j cje,conJ recce d Pro IectName (Subdlyislonl: Movado #6 §anitary Sewor & Water Matti Basement Number SANITARY SEWER AND WATER MAIN EASEMENT 9\/ar,6 THIS Easement Agreement, made this day of SUne, 20Iq .between �uv E an L ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer .and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WMREA.S, the sanitary sewer and water is to be provided for through underground pipelines to be .constructed by others; and j WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee NOW, THEREFORE, in consideration of the benefits to be received by the Grantor; and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right_of=way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property - (SEE ATTACHED roperty: (SEE.ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the tree right of access to such facilities at any and all times, TO HAVE AND TO HOLD, the said easement and right -of --way unto the said Grantee, ' it's successors and assigns forever; ITIS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance, However, Grantee shalt not be responsible .for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement, THE GRANTOR covenants and agrees that Grantor will not place or. allow to be placed any perinancnt structures, trees, brush, or perennial shrubs or flowers within the area 1 described for this easetnej% which would interfere with the use of said easement; forthe j Sanitary Sewer and Water Main Easement REV, 05/31/2019 I� SANITARY SEWER AND WATER MAIN EASEMENT 9\/ar,6 THIS Easement Agreement, made this day of SUne, 20Iq .between �uv E an L ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer .and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WMREA.S, the sanitary sewer and water is to be provided for through underground pipelines to be .constructed by others; and j WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee NOW, THEREFORE, in consideration of the benefits to be received by the Grantor; and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right_of=way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property - (SEE ATTACHED roperty: (SEE.ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the tree right of access to such facilities at any and all times, TO HAVE AND TO HOLD, the said easement and right -of --way unto the said Grantee, ' it's successors and assigns forever; ITIS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance, However, Grantee shalt not be responsible .for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement, THE GRANTOR covenants and agrees that Grantor will not place or. allow to be placed any perinancnt structures, trees, brush, or perennial shrubs or flowers within the area 1 described for this easetnej% which would interfere with the use of said easement; forthe j Sanitary Sewer and Water Main Easement REV, 05/31/2019 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 1 8 , 2 0 1 9 – P a g e 5 1 o f 1 8 6 GRANTEE: CITY OF MERIDIAN Va y -de W 'd, Mayor a o c•nv�r w IAN* - Attest y Chris nson, City1k, k IDAHO SEAL; STATE OF IDAHO, ) °/the TREP�� . ss. County of Ada ) p This record was acknowledged before me on &-16-19 (date) by Tammy de Weerd and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signatur��� OHdal 30 31t/1S , OInend � UVION My Commission Expires: 3 '� 06£L9# NOISSIWWO3 A`dM 3N3�2:IdHO Sanitary Sewer and Water Main Easement REV. 05/31/2019 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 1 8 , 2 0 1 9 – P a g e 5 3 o f 1 8 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 1 8 , 2 0 1 9 – P a g e 5 4 o f 1 8 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 1 8 , 2 0 1 9 – P a g e 5 5 o f 1 8 6 EIDIAN?- � J CITY COUNCIL WORK SESSION AGENDA .lune 18, 2019 Agenda Item Number: 3 E Project File Name/Number: Item Title: Stonemont Sewer Water Easement (East Portion) Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.E . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Stonemont S ewer Water Easement (East P ortion) AT TAC HM E NT S: Description Type Upload D ate E asement Cover Memo 6/13/2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 56 of 186 Project Name (Subdivision): Stonernont Subdivision - East Portion SS Sanitary Sewer j&—Water Main 1,9qPmPnt No.1 ADA COUNTY RECORDER Phil McGrane 2019-052900 BOISE IDAHO Pgs=5 VICTORIA BAILEY 06/19/2019 11:36 AM CITY OF MERIDIAN, IDAHO NO FEE THIS Easement Agreement, made this I c6f1day ofCAJ3QJ—,, 2019, between Chinden & Linder Crossing, LLC, an Idaho limited liability company ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the Stonemont Subdivision Sanitary Sewer and Water Main Easement REV. 03/26/2018 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 1 8 , 2 0 1 9 – P a g e 5 8 o f 1 8 6 GRANTEE: CITY OF MERIDIAN QED AUG S�. Tammy de W erd, Mayor + o 2 City of (E IDIS IANC' IDAHO A stKhds�Yoh�ndqClerlSEAL �P STATE OF IDAHO, ) : ss. County of Ada ) This xecord was acknowledged before me on(p9 (date) by Tammy de Weerd and CYVI S :YOhr)bo rpn behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. _(stamp) CHARLENE WAY Oh U� COMMISSION #67390 NOTARY PUBLIC Notary Signature STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 My Commission Expires: Stonemont Sanitary Sewer and Water Main Easement REV. 03/26/2018 Meridian City Council Meeting Agenda June 18, 2019 – Page 60 of 186 Meridian City Council Meeting Agenda June 18, 2019 – Page 61 of 186 CDAHIDIAN*,----- �wlIZ CITY COUNCIL WORK SESSION AGENDA June 18, 2019 Agenda Item Number: 3 F Project File Name/Number: H-2019-0065 Item Title: Final Plat for Alicia Court By Riley Planning Services, Located at 4036 E. Granger Ave. Meeting Notes: 9 APPROVED I TEM SHEET C ouncil Agenda I tem - 3.F. Presenter: Estimated Time f or P resentation: Title of I tem - F inal P lat for Alicia Court (H-2019-0065) by Riley P lanning S ervices, L ocated at 4036 E . Granger Ave. C lick Here for A pplication Materials AT TAC HM E NT S: Description Type Upload D ate S taff Report S taff Report 6/13/2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 62 of 186 Page 1 HEARING DATE: 6/18/2019 TO: Mayor & City Council FROM: Stephanie Leonard, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0065 Alicia Court LOCATION: 4036 E. Granger Avenue, in the NE ¼ of Section 14, Township 3N., Range 1E. I. PROJECT DESCRIPTION Final plat consisting of six (6) building lots and six (6) common lots on 3.084 acres of land in an R-4 zoning district. II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 3.08 Future Land Use Designation MDR (Medium-Density Residential) Existing Land Use Single-family home Proposed Land Use(s) Single-family residences Lots (# and type; bldg/common) 6 building, 6 common Phasing plan (# of phases) Single Phase Number of Residential Units (type of units) 6 single-family units Density (gross & net) 1.94 du/acre gross density; 2.27 du/acre net density Open Space (acres, total [%] / buffer / qualified) None required Amenities None required History (previous approvals) Annexed into the city in 2003 as part of Redfeather Estates Subdivision No. 2 (AZ-03-021, DA Inst. No. 104129528; PP- 03-024; FP-06-041) STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda June 18, 2019 – Page 63 of 186 Page 2 III. APPLICANT INFORMATION A. Applicant: Ursenbach Development Group 12581 W. Lewis & Clark Drive Boise, Idaho 83713 B. Owner: Wood Family Trust 4036 E. Granger Avenue Meridian, Idaho 83646 C. Representative: Riley Planning Services P.O. Box 405 Boise, Idaho 83701 IV. STAFF ANALYSIS The proposed final plat is a re-subdivision of Lot 1, Block 16 in the Redfeather Estates Subdivision No. 2. The final plat depicts six (6) building lots, and six (6) common area lots on 3.08 acres of land in the R-4 zoning district. Development is required to comply with the dimensional standards of the R-4 zoning district listed in UDC Table 11-2A-5. Staff has reviewed the proposed final plat for consistency with the approved preliminary plat and found there are the same number of building lots and four (4) additional common lots as were depicted on the preliminary plat. Because the number of building lots has stayed the same and the number of common lots has increased, Staff finds the proposed final plat to be in substantial conformance with the approved preliminary plat per the standards listed in UDC 11-6B-3C.2. The applicant is proposing to construct a common driveway within Lot 4 extending west from W. Alicia St. to access five (5) of the six (6) lots. The common driveway is large enough to accommodate a fire department turnaround and shall be constructed per UDC 11-6C-3D. The City Council granted a waiver to UDC 11-3A-3 to allow the existing home on Lot 7 direct access to E. Granger Avenue via an existing driveway. The applicant is proposing a pathway within a common lot (Lot 9), extending from E. Granger Avenue to the common driveway. The pathway will provide pedestrian connectivity and will act as an access drive for the City to perform maintenance of the utility mains within the proposed 30-foot utility easement. V. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VII of this report. Meridian City Council Meeting Agenda June 18, 2019 – Page 64 of 186 Page 3 VI. EXHIBITS A. Preliminary Plat (date: 5/2/2019) Meridian City Council Meeting Agenda June 18, 2019 – Page 65 of 186 Page 4 B. Final Plat (date: 5/16/2019) Meridian City Council Meeting Agenda June 18, 2019 – Page 66 of 186 Page 5 Meridian City Council Meeting Agenda June 18, 2019 – Page 67 of 186 Page 6 C. Landscape Plan (date: 3/29/2019) Meridian City Council Meeting Agenda June 18, 2019 – Page 68 of 186 Page 7 VII. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (AZ-03-021, DA Inst. No. 104129528; H-2018-0107). 2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two years of the City Council approval of the preliminary plat (February 19, 2021), or apply for a time extension, in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Accurate Surveying and Mapping, stamped on May 16, 2019 by Nathan J. Dang, shall be revised as follows: a. Note #6: Revise note to include compliance with “Meridian City Unified Development Code”. b. Include the recorded City of Meridian utility easement instrument number. c. Include a note stating ownership and maintenance responsibilities for the common lots. d. Include a note with the recorded Development Agreement Instrument number (DA Inst. No. 104129528). e. Note #10: Revise note to omit Lot 1 and replace with Lot 7. f. An access easement for Lot 7, Block 1 across Lot 8, Block 1 (common lot adjacent to E. Granger Ave.) shall be depicted and recorded prior to signature on final plat. 5. The landscape plan prepared by Rodney Evans + Partners, dated 3/29/19 is approved as submitted. 6. A perpetual ingress-egress easement for the common driveway shall be filed with the Ada County Recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the recorded easement shall be submitted to the Planning Division prior to signature on the final plat by the City Engineer. 7. For lots accessed by common driveways, an exhibit is required that depicts the setbacks, fencing, building envelope and orientation of the lots and structures. Driveways for abutting properties that are not taking access from the common driveway(s) should be depicted on the opposite side of the shared property line away from the common driveway. Solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5-foot wide landscaped buffer. Prior to City Engineer’s signature on final plat, the applicant shall provide a common driveway exhibit for Lots 1, 2, 6, 11, and 12. 8. The existing structures (home and accessory structure) that are proposed to remain on Lot 7, Block 1 in the subdivision shall comply with the building setback requirements listed in UDC Table 11-2A-5. The garage will serve as an accessory structure to the future home and shall not be used as a residence. 9. The rear and/or sides of 2-story homes constructed on lots that abut E. Granger Avenue shall incorporate articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines Meridian City Council Meeting Agenda June 18, 2019 – Page 69 of 186 Page 8 that are visible from the adjacent public street. Single-story structures are exempt from this requirement. 10. Prior to issuance of any new building permits, the property shall be subdivided in accordance with UDC requirements. 11. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 12. Comply with all bulk, use, and development standards of the R-4 zoning district listed in UDC Table 11-2A-5. 13. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. 14. Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 15. Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11- 3A-15, UDC 11-3B-6 and MCC 9-1-28. 16. Comply with the sidewalk standards as set forth in UDC 11-3A-17. 17. Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 18. The homeowner’s association shall have an ongoing obligation to maintain all pathways. B. Public Works Site Specific Conditions: 1. The design engineer for this project shall ensure that the design and construction of the utility corridor/pedestrian pathway is done in such a way that the multi-purpose needs are met, including the design loading to support the weight of the Public Works Departments wastewater cleaning equipment, as well as providing for a 28-foot inside turning radius, and a 48-foot outside turning radius of the driving surface. General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. Meridian City Council Meeting Agenda June 18, 2019 – Page 70 of 186 Page 9 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non- health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and Meridian City Council Meeting Agenda June 18, 2019 – Page 71 of 186 Page 10 approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42- 1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda June 18, 2019 – Page 72 of 186 EIDIAN,? -- I DAJ CITY COUNCIL WORK SESSION AGENDA .lune 18, 2019 Agenda Item Number: 3 G Project File Name/Number: H-2019-0060 Item Title: Findings of Fact, Conclusions of Law for Creamline Park By Volante Investments, LLLP, Located at 48 and 71 NW 13th Place and 1220 and 1480 W. Franklin Rd. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.G. Presenter: Estimated Time f or P resentation: 0 Title of I tem - F indings of F act, C onclusions of L aw for Creamline P ark (H-2019-0060) by Volante Investments, L L L P, L ocated at 48 and 71 NW 13th Place and 1220 and 1480 W. F ranklin Rd. AT TAC HM E NT S: Description Type Upload D ate F indings Findings/Orders 6/7/2019 E xhibit A E xhibit 6/7/2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 73 of 186 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0060 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for a Modification to the Existing Development Agreement (Inst. #107022431) for Creamline Park Consistent with the Previously Approved Rezone of the Property from the C-G to the I-L Zoning District and Future Industrial Use of the Property, by Volante Investments, LLLP. Case No(s). H-2019-0060 For the City Council Hearing Date of: June 4, 2019 (Findings on June 18, 2019) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of June 4, 2019, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of June 4, 2019, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of June 4, 2019, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of June 4, 2019, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. Meridian City Council Meeting Agenda June 18, 2019 – Page 74 of 186 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0060 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of June 4, 2019, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for a modification to the Development Agreement (Inst. #107022431) is hereby approved per the conditions of approval in the Staff Report for the hearing date of June 4, 2019, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of June 4, 2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 75 of 186 By action of the City Council at its regular meeting held on the 2019. COUNCIL PRESIDENT JOE BORTON COUNCIL VICE PRESIDENT LUKE CAVENER COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER TREG BERNT ' 8j(b day of 3 , VOTED VOTED VOTED VOTED VOTED COUNCIL MEMBER GENESIS MILAM VOTED QZ X, MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Mayor Tammy cfe Weerd Attest: O�P�ED ai y eI o , �L � y of L� C Ohn IDAHO City Clerk, SEAL C' Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: rftw�Qq/Dated: City Jerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0060 - 3 - CALQamurw EXHIBIT A Page 1 HEARING DATE: 6/4/2019 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 SUBJECT: H-2019-0060 Creamline Park LOCATION: 48 & 71 N.W. 13th Pl. and 1220 & 1480 W. Franklin Rd. (SW ¼ of Section 12, T.3N., R.1W.) I. PROJECT DESCRIPTION Request for a modification to the existing Development Agreement (Inst. #107022431) consistent with the previously approved rezone of the property from C-G to I-L and future industrial use of the property. II. APPLICANT INFORMATION A. Applicant: Volante Investments, LLLP – 3084 E. Lanark St., Meridian, ID 83642 B. Owner: Same as Applicant C. Representative: Ron Van Auker Jr., Volante Investments, LLLP – 3084 E. Lanark St., Meridian, ID 83642 III. NOTICING City Council Posting Date Legal notice published in newspaper 5/17/2019 Radius notice mailed to properties within 300 feet 5/8/2019 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda June 18, 2019 – Page 77 of 186 Page 2 Public hearing notice sign posted 5/22/2019 IV. STAFF ANALYSIS A rezone from the C-G to the I-L zoning district was recently approved for the lots in Creamline Park Subdivision that front on W. Franklin Rd. (i.e. Lots 1 & 2 and 9 & 10, Block 1) contingent upon City Council approval of a modification to the Development Agreement (DA). The current DA allows for a mix of industrial and commercial uses as allowed in the associated C-G and I-L zoning districts per UDC Tables 11-2B-2 and 11-2C-2, except for industrial zoned lots that abut residential properties to the west (i.e. Lots 3-5, Block 1). On those lots, a vehicle impound yard, solid waste transfer station, recycling center and major vehicle repair are prohibited; and trash compactors are not allowed to face the western property line. No development is proposed at this time; however, the Applicant plans to develop the lots that front on W. Franklin Rd. with warehouse and/or flex space type uses which are listed as a principle permitted use in the I-L zoning district. Only one (1) of the lots to the north (i.e. Lot 5, Block 1) is vacant/undeveloped. The existing DA requires the design and architecture of any future buildings on the site to be generally consistent with 10 photographs submitted by the Applicant; Staff is unable to locate these photos and they are not included in the DA. At the time this property was annexed and the DA was recorded, the City did not have any design review standards. Since that time, the Architectural Standards Manual has been adopted to ensure quality of development. For this reason, Staff recommends a new provision is added to the DA that requires all future structures to comply with the design standards listed in the Architectural Standards Manual. Staff further recommends Lots 3-8, Block 1 comply with the non-residential industrial standards; and Lots 1-2 and 9-10, Block 1 that front on W. Franklin Rd. comply with the non-residential commercial standards since those structures will be highly visible from an arterial street; and structures on Lots 1-2 and 9-10, Block 1 should not have loading docks or roll-up doors visible from a public street. V. DECISION A. Staff: Staff recommends approval of the proposed MDA per the provisions in Section VI. B. The Meridian City Council heard this item on June 4, 2019. At the public hearing, the Council moved to approve the subject MDA request. 1. Summary of the City Council public hearing: a. In favor: Ron Van Auker Jr. b. In opposition: None c. Commenting: None d. Written testimony: Ron Van Auker Jr. e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: None 2. Key issue(s) of public testimony: a. None 3. Key issue(s) of discussion by City Council: a. None 4. City Council change(s) to Commission recommendation: a. None Meridian City Council Meeting Agenda June 18, 2019 – Page 78 of 186 Page 3 VI. EXHIBITS A. Development Agreement Provisions Note: The existing provisions are noted in normal text; Staff’s recommended additional/revised provisions are noted in underline/strike-out format; Staff’s comments are noted in italic text. USES PERMITTED BY THIS AGREEMENT: 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under City’s Unified Development Code codified as Meridian City Code Section 11-2B- 2 and 11-2C-2, as follows: Construction and development of four commercial ten (10) industrial lots on 8.74 31.04 acres in the proposed C-G I-L zone and 6 industrial lots on 24.01 acres in the proposed I-L zone pertinent to this AZ-06-014 and H-2018-0051 applications. 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. CONDITIONS COVERING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: 1. That all future uses shall not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. 2. That all future development of the subject property shall be constructed in accordance with City of Meridian ordinances in effect at the time of development. 3. That the applicant will be responsible for all costs associated with the sewer and water service extension. 4. That any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service, per City Ordinance Section 5-7-517, when services are available from the City of Meridian. Wells may be used for non-domestic purposes such as landscape irrigation. 5. That the following uses shall not be allowed on Lots 3, 4, and 5, Block 1: a. Vehicle impound yard b. Solid waste transfer station c. Recycling center d. Vehicle repair, major 6. That no trash compactors face the western property line on Lots 3, 4, and 5, Block 1. 7. That prior to issuance of any building permit, the subject property be subdivided in accordance with the City of Meridian Unified Development Code. The property has been subdivided. Meridian City Council Meeting Agenda June 18, 2019 – Page 79 of 186 Page 4 8. That the design and architecture of any future buildings on this site be generally consistent with the ten photographs submitted by the Applicant labeled “Design Goals – Creamline Park Subdivision.” The design of all structures constructed on the site shall comply with the standards listed in the Architectural Standards Manual. Lots 3-8, Block 1 shall comply with the non- residential industrial standards; and Lots 1-2 and 9-10, Block 1 shall comply with the non-residential commercial standards. Structures on Lots 1-2 and 9- 10, Block 1 shall not have loading docks or roll-up doors visible from a public street. Meridian City Council Meeting Agenda June 18, 2019 – Page 80 of 186 I TEM SHEET C ouncil Agenda I tem - 3.H. Presenter: Estimated Time f or P resentation: 0 Title of I tem - F indings of F act, C onclusions of L aw (Revised) for Gander Creek North and South (H-2019-0013) by T rilogy D evelopment, Inc., Located at the S W corner of N. M c Dermott Rd. and W. M cM illan Rd. AT TAC HM E NT S: Description Type Upload D ate F indings Findings/Orders 6/12/2019 E xhibit A E xhibit 6/12/2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 81 of 186 EIDIAN!- DAHJ CITY COUNCIL WORK SESSION AGENDA June 18, 2019 Agenda Item Number: 3 H Project File Name/Number: H-2019-0013 Item Title: Findings of Fact, Conclusions of Law (Revised) for Gander Creek North and South By Trilogy Development, Inc. Located at the SW Corner of N. McDermott Rd. and W. McMillan Rd. Meeting Notes: 9 APPROW CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0013 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Annexation and Zoning of 125.68 acres of Land with an R-8 Zoning District; Preliminary Plat Consisting of 156 Building Lots and 29 Common Lots on 51.46 Acres of Land in the R-8 Zoning District for Gander Creek North Subdivision; and Preliminary Plat Consisting of 245 Building Lots and 36 Common Lots on 65.64 Acres of Land in the R-8 Zoning District for Gander Creek South Subdivision, by Trilogy Development, Inc. Case No(s). H-2019-0013 For the City Council Hearing Date of: May 28, 2019 (Findings on June 18, 2019) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of May 28, 2019, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of May 28, 2019, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of May 28, 2019, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of May 28, 2019, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Meridian City Council Meeting Agenda June 18, 2019 – Page 82 of 186 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0013 - 2 - Community Development Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of May 28, 2019, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for annexation and zoning is hereby approved with the requirement of a Development Agreement; and the request for two (2) preliminary plat applications are hereby approved per the provisions in the Staff Report for the hearing date of May 28, 2019, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in Meridian City Council Meeting Agenda June 18, 2019 – Page 83 of 186 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0013 - 3 - accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of May 28, 2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 84 of 186 By action of the City Council at its regular meeting held on the ' day of 2019. COUNCIL PRESIDENT JOE BORTON VOTED COUNCIL VICE PRESIDENT LUKE CAVENER VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER TY PALMER VOTED A COUNCIL MEMBER TREG BERNT VOTED COUNCIL MEMBER GENESIS MII AM VOTED MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Mayor Tammy de Weer Attest: ot�'tEDAUVVJ . C11I1J JO IDAHO Interim Clerk s� SEAL y Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: U I Dated:--(O- City ated:(O-City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0013 /'`1,., pew kcx, - 4 - EXHIBIT A Page 1 HEARING DATE: May 28, 2019 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0013 Gander Creek North & South LOCATION: Southwest corner of N. McDermott Rd. and W. McMillan Rd., in the NE ¼ of Section 32, T.4N., R.1W. (Parcel No’s.: S0432110450; S0432110100; S0432110565; S0432141800; S0432110500) NOTE: This development application was submitted and went to the Planning & Zoning Commission under one preliminary plat application. During Staff’s review of the application for the staff report it was noted that the subject property is bisected by the Five Mile Creek which is owned by the Nampa & Meridian Irrigation District and not the adjacent land owner as is typical. Because the Irrigation District does not wish for their land to be part of the subdivision, the subject property is required to be included in two (2) separate preliminary plats. Since the Commission hearing, the Applicant has submitted an updated application and plans to bifurcate the proposed subdivision as required. Staff has updated the staff report accordingly. The number and configuration of building lots and common lots have not changed. I. PROJECT DESCRIPTION Annexation and zoning of 125.68 acres of land with an R-8 zoning district; and two (2) preliminary plats consisting of a total of 401 building lots, and 55 65 common lots and 5 other lots on 117.10 acres of land in the R-8 zoning district for Gander Creek Subdivision. STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda June 18, 2019 – Page 86 of 186 Page 2 II. SUMMARY OF REPORT A. Project Summary B. Community Metrics Description Details Page Acreage 117.10 Future Land Use Designation MDR (3 to 8 units/acre) Existing Land Use Rural residential/agricultural Proposed Land Use(s) SFR Current Zoning RUT in Ada County Proposed Zoning R-8 Lots (# and type; bldg/common) 401 building/55 common/5 other lots Phasing plan (# of phases) 9 phases Number of Residential Units (type of units) 401 SFR units (detached) Density (gross & net) 3.42 gross/4.15 net Open Space (acres, total [%] / buffer / qualified) 12.55 acres (13%) Amenities 10’ wide multi-use pathway, internal pathways, a swimming pool, (2) children’s play structures, (2) picnic shelters, ½ basketball court Physical Features (waterways, hazards, flood plain, hillside) The Five Mile Creek bisects the northern & southern portions of this development and is owned by the Irrigation District Neighborhood meeting date; # of attendees: December 17, 2018; 5 attendees History (previous approvals) In 2015, an application for annexation & zoning and preliminary plat was denied on the northern portion of this site due to Council’s Finding that it was not in the best interest of the City to annex the property at that time. (Copperbrook Sub. H-2015-0029) Description Details Page Ada County Highway District Staff report (yes/no) Yes Requires ACHD Commission Action (yes/no) No Fire Service Distance to Fire Station 4 miles Fire Response Time 7:00 minutes under ideal conditions Resource Reliability 77% from Fire Station #5 – does not meet the targeted goal of 85% or greater Risk Identification 2 – Current resources would not be adequate to supply service to this project (see comments in Section VII.C Accessibility Project meets all required access, road widths and turnarounds; project will be limited to 30 building lots until secondary access is available Meridian City Council Meeting Agenda June 18, 2019 – Page 87 of 186 Page 3 Special/resource needs An aerial device is not required Water Supply Requires 1,000 gallons per minute for 2 hours Other Resources NA Police Service Distance to Police Station 8.5 miles Police Response Time 5-7 minutes Calls for Service NA (site is currently in Ada County) Accessibility No issues with the proposed access Specialty/resource needs No additional resources are needed at this time; the PD already services the area to the east Wastewater Distance to Sewer Services +/- 340 Ft. Sewer Shed North McDermott Trunkshed Estimated Project Sewer ERU’s See application information WRRF Declining Balance 13.59 Project Consistent with WW Master Plan/Facility Plan Yes Impacts/Concerns This development is subject to paying reimbursement fees for The Oaks Lift Station and Pressure Sewer Reimbursement Agreement, and the West Ada School District Reimbursement Agreement for Oaks Lift Station Pump Upgrades (currently under development) pursuant to meridian city code section 8-6-5 Water Distance to Water Services +/- 500 Ft. Pressure Zone 1 Estimated Project Water ERU’s See application information Water Quality This development will require significant off-site utility improvements to connect to existing water system mainlines. In the early phases of this development, water demand will be low, and resident time of water in the system may be several days. This will make it difficult to maintain residual chlorine levels. This problem will decrease as homes are built and demand increases. This can also be mitigated by requiring looping of the water mains to allow water to move through the development to areas of higher demand, and by system flushing. Project Consistent with Water Master Plan Yes Impacts/Concerns Each phase must be modeled at final plat to ensure adequate fire flow. Water must be supplied from at least two mains for all phases of the development. Meridian City Council Meeting Agenda June 18, 2019 – Page 88 of 186 Page 4 C. Project Maps III. APPLICANT INFORMATION A. Applicant: Trilogy Development, Inc. – 9839 W. Cable Car St. #101, Boise, ID 83709 B. Owner: Union Square, LLC/RWK Investments, LLC/Heartland Townhomes Property Management, LLC – 9839 W. Cable Car St., Ste. 101 Boise, ID 83709 Kenneth P. Goldbach & Melynda A. Maxwell – 4455 N. McDermott Rd., Meridian, ID 83646 Future Land Use Map Aerial Map Zoning Map Planned Development Map Meridian City Council Meeting Agenda June 18, 2019 – Page 89 of 186 Page 5 C. Representative: Bob Taunton, Taunton Group, LLC – 2724 S. Palmatier Way, Boise, ID 83716 IV. NOTICING Planning & Zoning Posting Date City Council Posting Date Newspaper Notification 3/15/2019 5/10/2019 Radius notification mailed to properties within 300 feet 3/12/2019 5/7/2019 Public hearing notice sign posted on site 3/21/2019 5/17/2019 Nextdoor posting 3/12/2019 5/7/2019 V. STAFF ANALYSIS A. ANNEXATION & ZONING The Applicant requests annexation and zoning of 125.68 acres of land with an R-8 zoning district for the development of 401 single-family detached residential homes. Comprehensive Plan (https://www.meridiancity.org/compplan): The Future Land Use Map (FLUM) designation for this property is Medium Density Residential (MDR). The MDR (Medium Density Residential) designation allows smaller lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 units per acre. Single-family residential detached homes at a gross density of 4.15 units/acre (or 3.42 units/acre including the future right- of-way easement for SH-16 and the land reserved for a fire station and service center) are proposed to develop on this site consistent with the MDR designation. Transportation: The Master Street Map (MSM) depicts a planned north/south residential collector street along the western boundary of this site at the half mile between N. McDermott & N. Star Rd. as proposed on the plat consistent with the MSM. Note: With approval of the school site to the south (i.e. Owyhee High School and future elementary school), the Developer committed to construct the collector street from McMillan Rd. to the north boundary of the school site (i.e. the subject property’s south boundary) to be substatially complete prior to issuance of the Certificate of Occupancy for the High School anticipated to open in the Fall of 2021. This access is needed in order to provide the school with two (2) points of public street access as required by the Fire and Police Departments. The Applicant and West Ada School District plan to enter into a binding agreement for such improvements upon annexation of the subject property. State Highway 16 is planned to extend in the future from W. Chinden Blvd. to the south to I-84 across the eastern portion of this site within a 300’ wide easement west of N. McDermott Rd. An overpass is conceptually planned on W. McMillan Rd. over the future SH-16. The future right-of-way and slope easements needed for these improvements are depicted on the plat included in Section VII.B although the design of these improvements are still in process and are not yet finalized. ITD has programmed funding for preliminary engineering and right-of-way acquisition on SH-16 between I-84 and SH-20/26/Chinden Blvd. (FY2019-2023 Regional Transportation Improvement Program Key Number 208158); however, construction is unfunded. Proposed Use Analysis: Single-family detached dwellings are listed in UDC Table 11-2A-2 as a principal permitted use in the R-8 zoning district. Meridian City Council Meeting Agenda June 18, 2019 – Page 90 of 186 Page 6 Comprehensive Plan Policies (https://www.meridiancity.org/compplan): Goals, Objectives, & Action Items: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property (staff analysis in italics): “Provide for a wide diversity of housing types (single-family, modular, mobile homes and multi-family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development.” (3.07.03B) Only one housing type, single-family detached homes, is proposed within this development; however, there are a mix of 5 different lot sizes proposed (i.e. 38’ wide rear load, 40’, 50’, 60’ and 70’+); Staff is unaware if the homes will be owner occupied or rental units. “Provide housing options close to employment and shopping centers.” (3.07.02D) The proposed development is not currently in close proximity to any employment or shopping centers; however, a large medical campus including medical offices, a hospital, surgical center and emergency room, and other office uses are planned a mile to the north near the SH-16/Chinden intersection. The proposed development will provide housing options for this area and the adjacent mixed use designated land. “Consider ACHD’s Master Street Map (MSM) in all land use decisions.” (3.03.04K) The proposed plat depicts a north/south collector street along the west boundary of this site consistent with the MSM. “Require open space areas within all development.” (6.01.01A) An open space exhibit is included in Section VII.E that complies with the minimum UDC standards listed in UDC 11-3G-3. “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) The proposed development is contiguous to the City and urban services can be provided to this development. “Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D) Only one access is proposed via W. McMillan Rd., an arterial street; two accesses are proposed via the collector street; Staff is of the opinon the proposed accesses are appropriate for this development. “Work with ACHD, COMPASS, and VRT on bringing public transportation to and through Meridian.” (3.03.04H) VRT’s long-term plan (ValleyConnect 2.0) does not include any service in this area. “Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system.” (3.03.03B) Pedestrian pathways are depicted on the landscape plan throughout the development. A segment of the City’s multi-use pathway system is planned along the Five Mile Creek which bisects this site (east/west) that will assist in providing connectivity between developments and to the school site to the south. “Work with transportation agencies and private property owners to preserve transportation corridors, future transit routes and infrastructure, road and highway extensions, and to facilitate access management planning.” (3.01.01J) The Applicant has been working with ITD to plan for the future extension of SH-16 across the eastern portion of this site. “Develop alternative modes of transportation through pedestrian improvements, bicycle lanes, off-street pathways, and transit-oriented development as appropriate.” (3.03.03D) Pedestrian walkways are proposed internally throughout the development and a segement of the City’s multi-use pathway system is proposed off-street along the Five Mile Creek. Meridian City Council Meeting Agenda June 18, 2019 – Page 91 of 186 Page 7 Zoning: Based on the analysis above, Staff is of the opinion the requested annexation with the R-8 zoning district and proposed development and density is generally consistent with the MDR FLUM designation for this site. The proposed annexation area is contiguous to City annexed property to the south and east and is within the Area of City Impact Boundary. A legal description for the annexation area is included in Section VII.A. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of annexation with the provisions included in Section VIII. Although the proposed annexation area is contiguous to City annexed property, it is located at the far west periphery of the City; annexation of this property would further the sprawl in this area. A previous development (i.e. Copperbrook Subdivision) was denied on this site in 2015 based on Council’s decision that it was not in the best interest of the City to annex the property at that time based on comments from the public hearings. Reasons for denial discussed at the hearing were that they wanted the City to develop from the inside out, rather than the outside in; and concern that stretching City services out west of McDermott would take away services to existing residents and open up another square mile for development. Since that time, the property directly to the south was annexed for the development of a high school. A lot for a fire station is proposed with this development which would assist is providing services for this development as well as the surrounding area. For this reason and because the City Council approved the annexation of the school property to the south, staff is supportive of the proposed annexation. B. PRELIMINARY PLAT The proposed preliminary plat for Gander Creek North consists of 401 156 building lots, 55 and 29 common lots on 51.46 acres of land in the R-8 zoning district; and the proposed preliminary plat for Gander Creek South consists of 245 building lots and 5 36 common lots on 65.64 other lots consisting of (4) lots reserved for ITD for future right-of-way (ROW) for the construction of SH-16 and (1) lot reserved for the City for construction of a future fire station and service center on 117.10 acres of land in the R-8 zoning district. The minimum lot size for the development is 4,000 square feet (s.f.) with an average lot size of 6,002 s.f. Five (5) different sizes of lots are proposed (i.e. 4K, 5K, 6K, 7K, and 8K square feet) for the development of traditional front-loaded lots and rear-loaded alley lots. A lot size rendering is included in Section VII.D that demonstrates the variety of lots proposed within the development. Note: It came to the attention of Staff after scheduling this application for hearing that NMID actually owns the land on which the the Five Mile Creek is located that bisects this property instead of only having an easement which is typical. Prior to the City Council hearing, the Applicant should revise the preliminary plat (and associated plans and documents) to break the plat into two (2) separate preliminary plats north and south of the Five Mile Creek, obtain approval of new subdivision names from the Ada County Surveyor’s office, and submit additional application fees ($2,264). Phasing Plan: The subdivision is proposed to develop in 9 phases as shown on the phasing plan in Section VII.B. The first phase is in the northern portion of the development and will include a 2.11 acre park with a playground, picnic shelter and pathway at the entry of the development off McMillan Rd. The second phase is in the southern portion of the development and includes a 2.73 acre park with a playground, picnic shelter and pathways off N. McCrosson Ave. Because Gander Creek North and South will be developed as one project, Staff recommends a provision is included in the DA that allows the project to develop under one phasing plan as shown in Exhibit B in Section VIII. Outparcel: There is a 0.43 of an acre out-parcel that contains a residence at the northeast boundary of the site. Staff has verified it is an “original parcel of record” as defined by UDC 11-1A-1. As such, it’s not required to be included in the proposed subdivision but will create an enclave. The Applicant stated in their narrative that they have spoken to the property owners and they declined to sell their property or be included in the subject Meridian City Council Meeting Agenda June 18, 2019 – Page 92 of 186 Page 8 annexation and preliminary plat application; they also do not wish to have a sidewalk on their property along McMillan Rd. Existing Structures: There are four existing homes and accessory structures on this site. The two existing homes on Parcel #S0432110100 and #S0432110500 within the future ROW area for SH-16 are now owned by the Developer and are being leased back to the previous owners until such time as right-of-way acquisition occurs for SH-16 and/or the construction of SH-16 commences; the other two existing homes outside of the ROW will be removed with development. These homes should not be expanded or enlarged. Existing homes that are proposed to remain are required to hook up to city water and sewer service within sixty (60) days after date of official notice from the City to do so; provided, that such services are within three hundred feet (300’) of any property line of the building to be served as set forth in MCC 9-1-4 and 9-4-8. The Applicant requests a waiver of this requirement as ITD right-of-way acquisition is about to commence and the homes will either be removed upon acquisition of ROW or with construction of SH-16. Existing Easements: There is an existing ingress/egress easement (Inst. #98106235) for W. Lazy Diamond C Lane and an Idaho Power easement (Inst. #8958920) noted on the plat that should be relinquished and/or vacated (as applicable) prior to signature on the final plat for the phase in which they are located. The Applicant should submit copies of easement relinquishment(s) and/or proof of vacation of the easement(s) with the final plat application as applicable. Fire Station: A 3.84 acre lot is designated at the southwest corner of the site for a City fire station and equipment service facility. The transfer to the Fire Dept. will be a combination donation and purchase transaction to take place at the time of recording the final plat that includes the lot. A condtional use permit is required for a fire station (i.e. public/quasi-public use) in the R-8 zoning district per UDC Table 11-2A-2; compliance with the associated specific use standards listed in UDC 11-4-3-30, Public or Quasi-Public Use is required. Dimensional Standards (UDC 11-2) The proposed plat and subsequent development is required to comply with the minimum dimensional standards listed in UDC Table 11-2A-6 for the R-8 district. Lots 15 and 16, Block 4 (S); and Lots 38 and 40, Block 2 (S) should be revised to reflect a minimum 30- foot wide street frontage; and Lot 12, Block 6 (S) should be a minimum of 40-feet wide measured as a chord measurement. Subdivision Design & Improvement Standards (11-6C-3): Compliance with the subdivision design and improvement standards listed in UDC 11-6C-3 is required, which includes streets (including alleys), easements and block face. The proposed plat appears to be in compliance with these standards except for a couple of blocks that exceed the maximum length of 750’ without an intersecting street or alley as follows: The face of Block 2 that fronts on W. Mill Creek Dr. and abuts the south side of the Five Mile Creek (790’+/-); and, The face of Block 2 and Block 7 that fronts on W. Redwood Creek Dr. that abuts the north side of the McFadden Drain/Five Mile Creek along the project’s south boundary (800’+/- and 763’+/-, respectively). The UDC allows for City Council to approve block faces up to 1,200’ in length where block design is constrained by site conditions that include an abutting arterial street or highway, and a large waterway and/or a large irrigation facility, which is the case in all three of these cases. Staff recommends Council approval the block face of these 3 blocks as proposed. Meridian City Council Meeting Agenda June 18, 2019 – Page 93 of 186 Page 9 North Arroyo Creek Ave. and N. Carmel Creek Ave. on the northern portion of the site are proposed as 28’ public streets, which require sidewalks to be provided on each side of the street per UDC 11-3A-17. If sidewalks aren’t desired, these streets should be constructed as alleys; signage should be provided at each end of the alleys for addressing purposes. Access (UDC 11-3A-3, 11-3H-4): One (1) full access is proposed via W. McMillan Rd., an arterial street, at the project’s north boundary and two (2) full accesses are proposed via N. McCrosson Ave., the proposed collector street, at the project’s west boundary. A secondary emergency access is proposed following the sewer alignment from McDermott Rd. and the future W. Deer Creek Dr. Direct lot access via N. McCrosson Ave., W. McMillan Rd., N. McDermott Rd./future SH-16 is prohibited, except for Lot 2, Block 7 which is planned for a fire station and should have direct access via N. McCrosson Ave. A crossing is proposed over the Five Mile Creek at the ¼ mile between N. McDermott Rd. and N. McCrosson Ave. A stub street, N. Glassford Way, is proposed to the south for future extension and interconnectivity with the school site (Owyhee High School). Parking (UDC 11-3C): Off-street parking is required to be provided for single-family detached dwellings based on the number of bedrooms per unit [i.e. 1-bedroom requires 2 per unit with at least 1 in an enclosed garage, other space may be enclosed or a minimum 10’ x 20’ parking pad; 2-, 3-, and 4-bedroom units require 4 per unit with at least 2 in an enclosed garage, other spaces may be enclosed or a minimum 10’ x 20’ parking pad(s); and 5+ bedroom units require 6 spaces per unit with at least 3 in an enclosed garage, other spaces may be enclose d or a minimum 10’ x 20’ parking pad as set forth in UDC Table 11-3C-6]. Pathways (UDC 11-3A-8): Pathways are required to be constructed in accord with the standards listed in UDC 11-3A-8 with landscaping on either side of the pathway(s) per the standards listed in UDC 11-3B-12C. Internal pedestrian walkways are proposed throughout the development linking the neighborhood to the common areas and amenities. A 10-foot wide segment of the City’s multi-use pathway is proposed along the west boundary of the site within the street buffer along N. McCrosson Ave. from the south boundary of the site to the north boundary of the Five Mile, continuing to the east along the north side of the creek to N. Glassford Ave. and then to the north through the site to McMillan Rd. for access to the future overpass over SH-16. The Park’s Dept. recommends the pathway continues from Glassford to the east boundary of the site consistent with the Pathways Master Plan. Prior to submittal of the final plat for City Engineer signature, a public access easement should be submitted for the multi-use pathway; coordinate the details with Kim Warren, Park’s Department (208-888-3579). No landscaping is depicted adjacent to the multi-use pathway along the creek; minimum 5-foot wide landscape strips are required to be provided along each side of the pathway landscaped per the standards listed in UDC 11-3B-12C – if NMID will not allow any or all of the landscaping on their property, a common lot should be provided on the subject property to accommodate the pathway and associated landscaping as needed. Sidewalks (UDC 11-3A-17): Sidewalks are required within the development in accord with the standards listed in UDC 11-3A-17. The proposed plan depicts sidewalks in accord with UDC standards, except for along N. McDermott Rd. where a minimum 5-foot wide detached sidewalk is required; the plans should be revised accordingly. Although the sidewalk will eventually be torn out when SH-16 is extended, it will likely be many years before this occurs as the project is currently unfunded and right-of-way has not yet been acquired for the extension. Parkways (UDC 11-3A-17): Parkways are required to be constructed and landscaped per the standards listed in UDC 11-3A-17E and 11- 3B-7C. Meridian City Council Meeting Agenda June 18, 2019 – Page 94 of 186 Page 10 Six-foot wide parkways are proposed on the portion of the development north of the Five Mile Creek; root barriers that are a minimum of 18 inches below subgrade adjacent to the sidewalk and a 24 inches below subgrade adjacent to the curb extending 2 inches above grade are required. Trees within the parkway are restricted to Class II trees. If 8-foot wide parkways are provided, root barriers are not required. Landscaping (UDC 11-3B): Street buffers are required to be provided as set forth in UDC Table 11-2A-6 for the R-8 district and landscaped per the standards listed in UDC 11-3B-7C. A 25-foot wide buffer is required along W. McMillan, an arterial street; a 20-foot wide buffer is required along N. McCrosson Ave., a collector street; and a 35-foot wide buffer is required adjacent to N. McDermott Rd./ future SH-16, an entryway corridor as proposed. The street buffer landscaping depicted on the landscape plan in Section VII.C far exceeds UDC standards. Note: Because the ultimate plan is for a state highway to be constructed along the project’s east boundary and an appropriate street buffer is proposed for the highway, staff does not recommend an additional buffer is required along McDermott Rd. as it would just need to be removed when the highway is constructed. Qualified Open Space (UDC 11-3G): A minimum of 10% (or 9.65 acres) of the overall developed site is required to be provided for qualified open space based on 96.54 acres (excluding the ITD easement for SH-16 and the 3.84 acre parcel reserved for the City to construct a future fire station and service center) per the standards listed in UDC 11-3G-3B. A qualified open space exhibit was submitted for the north and south portions of the development as shown in Section VII.E that depicts 6.23 acres (or 12.11%) of qualified open space in the north portion and 14.01 6.89 acres (or 12 10.5%) of qualified open space for the south portion.; however, Staff has determined based on the qualifications for open space in accord with the standards listed in UDC 11-3G-3B, some of the areas counted do not qualify while others that do qualify aren’t counted. Staff has requested the Applicant revise the exhibit accordingly but has not yet received a revised plan in order to determine consistency with UDC standards, although it appears adequate qualified open space is proposed. All stormwater detention facilities counted toward qualified open space are required to be designed in accord with the standards listed in UDC 11-3B-11C. Qualified Site Amenities (UDC 11-3G): A minimum of five (5) qualified site amenities are required to be provided for the development based on 117.10 acres of land per the standards listed in UDC 11-3G-3C. Amenities are proposed as follows: a swimming pool with a playground, picnic shelter and ½ basketball court in the 2.11 acre park at the entry to the development from McMillan Rd. in the northern portion of the development; another playground and picnic shelter in the 2.64 acre park at the entry of the development from McCrosson Ave. in the southern portion of the development; a picnic shelter in the 0.97 acre park also in the southern portion of the development; a long segment of the City’s multi-use pathway system along the west boundary of the southern portion of the development running along the north side of the Five Mile Creek to N. Glassford Way and north to McMillan Rd.; and many internal pedestrian pathways in excess of UDC standards. Waterways (UDC 11-3A-6): All ditches, laterals, canals or drainage courses lying on the subject property are required to be piped or otherwise covered unless improved as a water amenity or linear open space in which case they may remain open as set forth in UDC 11-3A-6. The Five Mile Creek is located off-site between the north and south portions of this development on land owned by NMID; the Irrigation District’s easement is a minimum of 100 feet (50 feet from centerline each direction). The creek should be protected during construction as set forth in UDC 11-3A-6B.1. Meridian City Council Meeting Agenda June 18, 2019 – Page 95 of 186 Page 11 The Noble Lateral is piped and runs along the east boundary of the site within a 30-foot wide easement. The McFadden Drain (shown on City maps as the Five Mile Creek) runs along the south boundary of this site on the adjacent property within an 85-foot wide easement (50’ left and 35’ right facing downstream). All irrigation easements for the Five Mile Creek, McFadden Drain and/or other facilities that encroach on this site should be depicted on the plat. If the easement is wider than 10 feet it’s required to be included in a common lot that is a minimum of 20 feet wide and outside of a fenced area, unless otherwise modified by City Council as set forth in UDC 11-3A-6. Any encroachments within NMID’s easements will require a License Agreement. Floodplain: Many of the building lots adjacent to the Five Mile creek lie within the floodplain (i.e. FEMA Flood Zone A). A floodplain development permit is required to be obtained from the City Public Work’s Department prior to development occurring within the floodplain. Fencing (UDC 11-3A-6, 11-3A-7, 11-3H-4D): All fencing constructed on the site is required to comply with the standards listed in UDC 11-3A-6, 11-3A-7 and 11-3H-4D. Fencing is proposed on the landscape plan as follows: 5-foot tall wrought iron fencing is proposed along the rear of building lots adjacent to the Five Mile Creek and the McFadden Drain; 4-foot tall vinyl fencing is proposed adjacent to internal common areas not visible from a public street and pathways; and a 6-foot tall vinyl fence is proposed along the perimeter of the development and adjacent to common areas that are visible from a public street. A 4-foot tall berm with a 6-foot tall concrete wall on top is proposed along the east boundary of the site adjacent to N. McDermott Rd./future SH-16 as noise abatement for residential properties from the future state highway as required by UDC 11-3H-4D (see exhibit in Section VII.C). An exhibit should be submitted with the final plat applications for Phases 5 and 9 (i.e. the phases containing lots that abut McDermott Rd./future SH-16) that depicts the centerline (or estimated centerline) of the future SH-16 to ensure the top of the berm/wall combination is a minimum of 10 feet higher than the elevation at the centerline of the state highway as required. A 6-foot tall vinyl fence is proposed along the rear of building lots abutting the street buffer along future SH-16 which will create a 15-foot wide corridor hidden between two fences/walls that may create CPTED (Crime Prevention through Environmental Design) safety issues and possibly maintenance issues for landscaping between the two fences. Staff recommends the 6-foot tall closed vision fence is removed and a use easement recorded across the back side of the berm along McDermott/SH-16 benefitting adjacent building lots with allowance for side yard fences to be constructed to the wall on top of the berm; or, an open vision, 4-foot tall closed vision, or 4-foot tall closed vision with 2 foot open vision fencing on top could be constructed for visibility of the common area between the fence and wall on top of the berm. Staff recommends fencing (chain-link or wrought iron) is constructed on the south side of the multi-use pathway along the Five Mile Creek for public safety that complies with the standards listed in UDC 11- 3A-6C. Utilities (UDC 11-3A-21): Connection to City water and sewer services is proposed in accord with UDC 11-3A-21. Street lighting is required to be installed in accord with the City’s adopted standards, specifications and ordinances. See Section VIII.B below for Public Works comments/conditions. Pressurized Irrigation System (UDC 11-3A-15): An underground pressurized irrigation system is required to be provided for each lot within the development. Meridian City Council Meeting Agenda June 18, 2019 – Page 96 of 186 Page 12 Storm Drainage (UDC 11-3A-18): An adequate storm drainage system is required in all developments in accord with the City’s adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18. Contours should be depicted on the plat for all storm drainage facilities that demonstrate compliance with UDC 11-3B-11C [i.e. slopes are required to be less than or equal to three to one (3:1) (horizontal:vertical) for accessibility and maintenance]. Building Elevations (UDC 11-3A-19 | Architectural Standards Manual): Conceptual building elevations were submitted for the proposed single-family detached structures as shown in Section VII.G. A variety of 1- and 2-story homes are proposed with a combination of front and rear entry garages in an assortment of building materials. Because the rear and/or sides of 2-story structures that face W. McMillan Rd., an arterial street; N. McDermott Rd./future SH-16, an arterial street/future state highway and entryway corridor; and N. McCrosson Ave., a collector street, will be highly visible, Staff recommends they incorporate articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step-backs, pop- outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single- story structures are exempt from this requirement VI. DECISION A. Staff: Staff recommends approval of the proposed Annexation & Zoning with the requirement of a Development Agreement and Preliminary Plat per the conditions included in Section VIII in accord with the Findings in Section IX. B. The Meridian Planning & Zoning Commission heard these items on April 4 and 18, 2019. At the public hearing on April 18th, the Commission moved to recommend approval of the subject AZ and PP requests. 1. Summary of Commission public hearing: a. In favor: Bob Taunton, Taunton Group; David Bailey, Bailey Engineering; Kevin Amar, Biltmore Company; Sonia Daleiden, Kittleson and Associates b. In opposition: None c. Commenting: Joe Yochum, West Ada School District; David McKinney d. Written testimony: Shawn Brownlee e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: Mark Niemeyer, Fire Chief; Bill Parsons 2. Key issue(s) of public testimony: a. Adequacy of proposed berm and wall as a buffer along the east boundary of the subdivision adjacent to future SH-16 – belief that additional buffering should be required; b. Provision of additional pathways and wider sidewalks to accommodate both bicyclists and pedestrians – in favor of extension of the multi-use pathway along the north side of the creek to McDermott Rd. for connection with the pathway in the Oaks Subdivision to the east – would like to see more of a direct pedestrian connection from internal pathways along Glassford to the school site to the south through Block 4. 3. Key issue(s) of discussion by Commission: a. The extension of the multi-use pathway along the Five Mile Creek east of N. Glassford Way to McDermott Rd.; Meridian City Council Meeting Agenda June 18, 2019 – Page 97 of 186 Page 13 b. The ability of the Fire Dept. to adequately service the proposed development within desired response times until construction of another fire station occurs; c. In favor of the mix of lot sizes proposed; d. Concern pertaining to adequacy of parking for the swimming pool 4. Commission change(s) to Staff recommendation: a. Modification to conditions #A.1b and #A.1c in Section VIII in regard to the timing for construction of N. McCrosson Ave. and the pedestrian walkways along the entire frontage of the site along McCrosson Ave. and McMillan Rd. from the first phase of development to the earlier part of the second phase or at the time of substantial completion of the high school consistent with the WASD’s construction timeline for the high school with submittal of a letter of intent to that effect from WASD. b. The Commission was supportive of the Applicant’s request for Council approval of a waiver to hook up to City water and sewer services for the home(s) located within the future SH-16 right-of-way. c. Add a micro-path connection through Block 4 in the southern portion of the development for a more direct pedestrian connection to the school site to the south (reflected on the revised plans); d. Add a requirement for the provision of a minimum of 6 parking spaces at the swimming pool area (see condition #A.1l in Section VIII); e. Recommendation for the Applicant to work with the Park’s Dept. to determine multi-use pathway requirements consistent with the Pathways Master Plan, specifically along the creek; (The Park’s Dept. amended their conditions to not require a pathway along the north side of the creek east of Glassford Way to McDermott Rd – deleted condition #A.3g in Section VIII.) f. Allowance for the sidewalk along N. McDermott Rd. to be constructed with the last phase of development (see condition #A.2i in Section VIII); g. Modify the sound attenuation wall along the east boundary adjacent to future SH-16 to reflect a 12-foot tall berm (see condition #A.3j). 5. Outstanding issue(s) for City Council: a. The plan for McMillan Rd.crossing SH-16 may shift from an overpass to SH-16 going over McMillan Rd. This scenario would likely result in a lesser amount of right-of-way needed along McMillan Rd. which might enable the out-parcel to possibly redevelop in the future with buildable lots. In this scenario an access to a local street should be provided with this development to that parcel as set forth in UDC 11-3A-3; this could be accomplished by the provision of a common driveway through Lot 36, Block 9. C. The Meridian City Council heard these items on May 28, 2019. At the public hearing, the Council moved to approve the subject AZ and PP requests. 1. Summary of the City Council public hearing: a. In favor: Bob Taunton, Taunton Group; Sonia Daleiden, Kittleson and Associates; Kevin Amar, Biltmore Company b. In opposition: None c. Commenting: Joe Yochum, West Ada School District; Denise LaFever d. Written testimony: Bob Taunton, Taunton Group e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: Joe Bongiorno 2. Key issue(s) of public testimony: a. Appreciation of the joint effort with the school district for the extension of the mid-mile collector street for the high school. 3. Key issue(s) of discussion by City Council: Meridian City Council Meeting Agenda June 18, 2019 – Page 98 of 186 Page 14 a. The provision of a sidewalk along the entire frontage of the site on McMillan Rd. and McCrosson Ave. with the first phase of development; b. The height of the berm and/or berm/wall combination for noise abatement along the future SH-16; c. Potential enrollment impacts on area schools from the proposed development. 4. City Council change(s) to Commission recommendation: a. Change condition #A.1c in Section VIII to reflect construction ofhte sidewalk along McMillan Rd. and McCrosson Ave. with the first phase of development as agreed upon by the Applicant; b. City Council approved a waiver to MCC 9-4-1 and 9-4-8 to not require the existing home on Parcel #S0432110100 to hook up to City water and sewer services (see condition #A.1g in Section VIII). c. Modify condition #A.1h to remove the existing home on Parcel #S0432110500 from the requirement/waiver to hook up to City water and sewer services; d. Modify conditions #A.1i and #A.3j to require a 6-foot tall berm with a 6-foot tall wall on top of the berm for noise abatement along the east boundary of the subidivisons adjacent to future SH-16; e. Modification to #A.2h change the street name from W. Mill Creek Dr. to W. Plateau Creek St. and note that City Council approved a waiver to UDC 11-6C-3F to exceed the maximum block length in the areas noted; f. Modify condition #A.3b to reflect a 12-foot tall berm/wall instead of a 6-foot tall berm/wall; and, g. Include a requirement for local street access to be provided to the out-parcel along McMillan Rd. in Gander Creek North in accord with UDC 11-3A-3 (see condition #A.2k in Section VIII). The Applicant requested clarification from City Council at the hearing on June 11, 2019 in regard to DA provisions #A.1c pertaining to the timing of construction of the pedestrian walkways along the frontage of the site along McCrosson Ave. and McMillan Rd; and #A.3b pertaining to where the height of the berm/wall along future SH-16 will be measured from. In regard to provision #A.1c the Council clarified the timing for construction of the walkways should take place with the earlier part of the 2nd phase of development or at the time of substantial completion of the high school, consistent with WASD’s construction timeline for the high school; and in regard to provision #A.3b, Council determined the provision should stay the same with the allowance for the Applicant to request Alternative Compliance as allowed by UDC 11- 3H-4D.4 if needed. Meridian City Council Meeting Agenda June 18, 2019 – Page 99 of 186 Page 15 VII. EXHIBITS A. Annexation & Zoning Legal Description and Exhibit Map Meridian City Council Meeting Agenda June 18, 2019 – Page 100 of 186 Page 16 Meridian City Council Meeting Agenda June 18, 2019 – Page 101 of 186 Page 17 Meridian City Council Meeting Agenda June 18, 2019 – Page 102 of 186 Page 18 Meridian City Council Meeting Agenda June 18, 2019 – Page 103 of 186 Page 19 Meridian City Council Meeting Agenda June 18, 2019 – Page 104 of 186 Page 20 B. Preliminary Plats (date: 2/12/2019 05/13/2019) & Phasing Plan (dated: 5/21/2019) REVISED Meridian City Council Meeting Agenda June 18, 2019 – Page 105 of 186 Page 21 Meridian City Council Meeting Agenda June 18, 2019 – Page 106 of 186 Page 22 Meridian City Council Meeting Agenda June 18, 2019 – Page 107 of 186 Page 23 Meridian City Council Meeting Agenda June 18, 2019 – Page 108 of 186 Page 24 C. Landscape Plan (date: 2/14/2019 5/10/2019) REVISED Meridian City Council Meeting Agenda June 18, 2019 – Page 109 of 186 Page 25 Meridian City Council Meeting Agenda June 18, 2019 – Page 110 of 186 Page 26 Meridian City Council Meeting Agenda June 18, 2019 – Page 111 of 186 Page 27 Meridian City Council Meeting Agenda June 18, 2019 – Page 112 of 186 Page 28 Meridian City Council Meeting Agenda June 18, 2019 – Page 113 of 186 Page 29 D. Lot Size Rendering (dated: 2/14/19) - REVISED Meridian City Council Meeting Agenda June 18, 2019 – Page 114 of 186 Page 30 E. Qualified Open Space Exhibit (dated: 2/12/19 5/13/19) REVISED Meridian City Council Meeting Agenda June 18, 2019 – Page 115 of 186 Page 31 F. Parks and Pathways - REVISED Meridian City Council Meeting Agenda June 18, 2019 – Page 116 of 186 Page 32 G. Conceptual Building Elevations/Perspectives (dated: 1/10/19) Tresidio: Meridian City Council Meeting Agenda June 18, 2019 – Page 117 of 186 Page 33 Biltmore Elevations: Meridian City Council Meeting Agenda June 18, 2019 – Page 118 of 186 Page 34 Meridian City Council Meeting Agenda June 18, 2019 – Page 119 of 186 Page 35 VIII. CITY/AGENCY COMMENTS & CONDITIONS Prior to the City Council hearing, the Applicant shall revise the preliminary plat (and associated plans and documents) to break the plat into two (2) separate preliminary plats north and south of the Five Mile Creek, obtain approval of new subdivision names from the Ada County Surveyor’s office, and submit additional application fees ($2,264). Done A revised qualified open space exhibit shall also be submitted prior to the City Council hearing that complies with the standards listed in UDC 11-3G-3B. A. PLANNING DIVISION 1. A Development Agreement (DA) is required as a provision of annexation of this property. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting the annexation. The DA shall, at minimum, incorporate the following provisions: a. Future development of this site shall be generally consistent with the preliminary plats and phasing plan, landscape plans and conceptual building elevations included in Section VII and the provisions contained in the staff report. The two (2) preliminary plats shall be allowed to develop as one project in accord with the phasing plan for the overall development. b. The Developer shall construct a mid-mile collector street (N. McCrosson Ave.) from W. McMillan Rd. to the north boundary of the school property to the south (approximately 1,970’+/-) with the first earlier part of the second phase of development or at the time of substantial completion of the high school, consistent with the West Ada School District’s construction timeline for the high school. The Developer shall submit a letter of intent from the school district outlining their timeline for construction of the high school with submittal of the first final plat application. c. The Developer shall construct pedestrian walkways along the entire frontage of the site adjacent to N. McCrosson Ave. and W. McMillan Rd. with the first earlier part of the second phase of development or at the time of substantial completion of the high school, consistent with West Ada School District’s construction timeline for the high school, for safe access to the school site to the south for children walking to school. d. The Developer shall continue to coordinate with the Idaho Transportation Department as development occurs to ensure adequate area is provided for the future construction of SH-16, the overpass on McMillan Rd. over future SH-16, and other associated improvements. e. A 10-foot wide multi-use pathway shall be constructed on this site as required by the Park’s Department in accord with the Pathways Master Plan with landscaping along either side of the pathway as set forth in UDC 11-3B-12C. f. The Five Mile creek, which lies on land owned by Nampa & Meridian Irrigation District between the north and south portions of this development, shall be protected during construction. g. City Council approved a waiver to MCC 9-4-1 and 9-4-8 to not require Tthe existing homes located within the future right-of-way area for SH-16 along the east boundary of the site on Parcel No. S0432110100 and S0432110500 shall to hook up to city water and sewer service within sixty (60) days after date of official notice from the City to do so; provided, that such services are within three hundred feet (300’) of any property line of the building to be served as set forth in MCC 9-1-4 and 9-4- 8 unless otherwise waived by City Council. At such time, as municipal services are provided, the Meridian City Council Meeting Agenda June 18, 2019 – Page 120 of 186 Page 36 property shall be disconnected from private systems. The Applicant is requesting a waiver of this requirement as ITD right-of-way acquisition is about to commence. h. The existing homes located within the future right-of-way area for SH-16 along the east boundary of the site on Parcel No. S0432110100 and S0432110500 shall not be expanded or enlarged. i. The Developer shall provide noise abatement along the east boundary of the site adjacent to future SH- 16 in the form of a 6-foot tall berm with a 6-foot tall wall on top of the berm as required by City Council at the hearing on May 28, 2019 in accord with set forth in UDC 11-3H-4D for residential uses adjoining state highways. j. The rear and/or sides of structures that face W. McMillan Rd., an arterial street; N. McDermott Rd./future SH-16, an arterial street/future state highway and entryway corridor; and N. McCrosson Ave., a collector street, shall incorporate articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. k. The Developer shall coordinate with the Meridian Fire Department on a combination donation and purchase transaction for Lot 2, Block 7 for the development of a future fire station and equipment service facility. The transfer to the Fire Department shall take place with recordation of the final plat phase that includes Lot 2, Block 7. A conditional use permit is required for a fire station (i.e. public/quasi-public use) in the R-8 zoning district per UDC Table 11-2A-2; compliance with the associated specific use standards listed in UDC 11-4-3-30, Public or Quasi-Public Use is required. l. The parking lot for the swimming pool shall contain a minimum of six (6) parking spaces. 2. The preliminary plats for Gander Creek North (N) and Gander Creek South (S) included in Section VII.B, shall be revised as follows (as applicable): a. Include a note stating direct lot access via N. McCrosson Ave., W. McMillan Rd., N. McDermott Rd./future SH-16 is prohibited, except for Lot 2, Block 7 which is planned for a fire station and shall have direct access via N. McCrosson Ave. b. On the 57-foot wide typical street section detail on Sheet PP-2, depict root barriers for the 6-foot wide parkways that are a minimum of 18 inches below subgrade adjacent to the sidewalk and a 24 inches below subgrade adjacent to the curb extending 2 inches above grade. c. Depict a typical street section detail for the 20-foot wide alleys. Done d. Depict contours for all storm drainage facilities that demonstrate compliance with UDC 11-3B-11C [i.e. slopes are required to be less than or equal to three to one (3:1) (horizontal:vertical) for accessibility and maintenance]. e. Depict irrigation easements for the Five Mile Creek, McFadden Drain (shown on City maps as the Five Mile Creek), and any and all other facilities that encroach on this site. If the easement is wider than 10 feet it shall be included in a common lot that is a minimum of 20 feet wide and outside of a fenced area, unless otherwise modified by City Council as set forth in UDC 11-3A-6. f. N. Arroyo Creek Ave. and N. Carmel Creek Ave. shall be alleys instead of 28’ public streets and shall comply with the standards listed in UDC 11-6C-3B.5. Done g. Lots 15 and 16 and 17, Block 4 (S); and Lots 38 and 40, Block 2 (S) should be revised to reflect a minimum 30-foot wide street frontage; and Lot 12, Block 6 (S) should be a minimum of 40-feet wide measured as a chord measurement. Meridian City Council Meeting Agenda June 18, 2019 – Page 121 of 186 Page 37 h. The face of Block 2 that fronts on W. Mill Creek Dr.W. Plateau Creek St., east of N. Glassford Way, abutting the south side of the Five Mile Creek (790’+/-); and, the face of Blocks 2 and 7 that fronts on W. Redwood Creek Dr. that abut the north side of the McFadden Drain/Five Mile Creek along the project’s south boundary (800’+/- and 763’+/-, respectively) exceed the maximum block length of 750’ without an intersecting street or alley per UDC 11-6C-3F; revise accordingly unless otherwise approved by City Council City Council approved a waiver to this standard for the aforementioned block faces as requested. The UDC allows for City Council to approve block faces up to 1,200’ in length where block design is constrained by site conditions that include an abutting arterial street or highway, and a large waterway and/or a large irrigation facility, which is the situation in all three of these cases. Staff recommends Council approve the block faces as proposed. i. A 5-foot wide detached sidewalk is required along N. McDermott Rd. in accord with UDC 11-3A-17 to be constructed with the last phase of development. j. Depict a minimum 20-foot wide street buffer on Lot 2, Block 7 along N. McCrosson Avenue in a common lot in accord with UDC 11-3B-7C.2a; k. Depict local street access to the out-parcel (Parcel #S0432110050) on W. McMillan Rd. as set forth in UDC 11-3A-3. 3. The landscape plan included in Section VII.C shall be revised as follows: a. The “Ninemile” creek and associated easement should be named “Five Mile” creek (Gander Creek South). b. A detail shall be included for Phases 5, 6 and 9 (i.e. the phases containing the lots that abut McDermott Rd./future SH-16) that depicts the centerline (or estimated centerline) of the future SH-16 in relation to the top of the berm/wall verifying it’s a minimum of 1012 feet higher than the elevation at the centerline of the state highway as required by UDC 11-3H-4D.2. The Director may approve alternative compliance as set forth in UDC 11-5B-5 where the Applicant has a substitute noise abatement proposal in accord with ITD standards and prepared by a qualified sound engineer as set forth in UDC 11-3H-4D.4. c. Minimum 5-foot wide landscape strips are required to be provided along each side of the multi-use pathway in Gander Creek North landscaped as set forth in UDC 11-3B-12C; if NMID will not allow landscaping on their property, a common lot should be provided on the subject property to accommodate the pathway and/or associated landscaping as necessary. d. Class II trees shall be planted within 6-foot wide parkways along with shrubs, lawn or other vegetative groundcover in accord with UDC 11-3B-7C. e. Depict fencing (chain-link or wrought iron) on the south side of the multi-use pathway along the Five Mile Creek in Gander Creek North for public safety that complies with the standards listed in UDC 11- 3A-6C. f. The 6-foot tall closed vision fence along the east boundary of the subdivision adjacent to N. McDermott Rd./future SH-16 shall be removed and either a use easement recorded across the back side of the berm along McDermott/SH-16 benefitting adjacent building lots with allowance for side yard fences to be constructed to the wall on top of the berm; or, an open vision, 4-foot tall closed vision, or 4-foot tall closed vision with 2 foot open vision fencing on top could be constructed for visibility of the common area between the fence and wall on top of the berm. g. Extend the multi-use pathway along the north side of the Five Mile Creek from N. Glassford Way to the east boundary of the site consistent with the Pathways Master Plan. The Park’s Dept. amended this condition. h. Depict a 5-foot wide detached sidewalk along N. McDermott Rd. in accord with UDC 11-3A-17. Meridian City Council Meeting Agenda June 18, 2019 – Page 122 of 186 Page 38 i. Depict a minimum 20-foot wide street buffer on Lot 2, Block 7 along N. McCrosson Avenue in a common lot in accord with UDC 11-3B-7C.2a, landscaped per the standards listed in UDC 11-3B-7C. j. Modify the detail for the berm along the east boundary of the site adjacent to future SH-16 to reflect a 126-foot tall berm with a 6-foot tall wall on top of the berm. 4. The existing ingress/egress easement (Inst. #98106235) for W. Lazy Diamond C Lane and an Idaho Power easement (Inst. #8958920) noted on the Gander Creek South plat and any other easements that are no longer needed shall be relinquished and/or vacated, as applicable, prior to signature on the final plat by the City Engineer on the phase in which they are located. The Applicant shall submit copies of the easement relinquishment(s) and/or proof of vacation of the easement(s) with the final plat application as applicable. 5. All stormwater detention facilities counted toward qualified open space are required to be designed in accord with the standards listed in UDC 11-3B-11C. 6. A floodplain development permit is required to be obtained from the Public Work’s Department prior to any and all development within the floodplain. 7. All existing structures are required to be removed prior to City Engineer signature on the final plat for the phase of development in which they are located. 8. Submit a detail of the children’s play equipment and picnic shelters with the final plat application. 9. Install signage at each end of the alleys (currently depicted as N. Arroyo Creek Ave. and N. Carmel Creek Ave.) for addressing purposes for lots that front on mews. 10. A 14-foot wide public pedestrian easement is required to be submitted to the Planning Division for the multi-use pathway in Gander Creek North; coordinate the details of the easement with Kim Warren, Park’s Department. B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1 A street light plan will need to be included in the final plat application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 1.2 The water system as proposed does not connect to the City's distribution system. A water main connection will not be made to the east on McMillan Road, east of N. Glassford Avenue, due to the planned SH-16 grade separation. A 12-inch water main connection will need to be made parallel with the sanitary sewer mainline, to the proposed 12-inch water main to be constructed by the Owyhee High School project in McDermott Rd. An 8-inch water main connection will need to be made to the south on the proposed Glassford Way to the proposed 12-inch main to be constructed by the Owyhee High School project. 12-inch water main needs to be constructed along the entire west boundary on McCrosson Ave across Five Mile Creek and connecting to the proposed water main to the south to be built be Owyhee High School Project. An 8 inch flush line needs to be constructed at the crossing of Five Mile Creek at McCrosson Ave. Phasing as proposed will require significant off-site improvements to connect water. Each phase must be modeled at final plat to ensure adequate fire flow. Water must be supplied from at least two mains for all phases of the development. 1.3 The west property boundary is also the sanitary sewer trunkshed boundary, therefore this development does not need to stub sewer to the west. Remove sewer main stub in W Quintal Street. The following sewer manholes have less than 3' of cover: SSMH A16 and F5-7. The southern portion of subdivision has multiple sewer design flaws. Sewer mains in Mill Creek Drive, Brandy Creek Ave, Buffalo Creek Drive and Battle Creek Avenue all dead end and do not connect east to the mainline in McDermott Meridian City Council Meeting Agenda June 18, 2019 – Page 123 of 186 Page 39 Road. Sewer in N Magical Creek Way dead ends and does not connect to the rest of the system as well. There are no sewer mains to service Block 2, lots 3-5 and Block 4, lots 2-3. 1.4 This development is subject to paying reimbursement fees for The Oaks Lift Station and Pressure Sewer Reimbursement Agreement, and the West Ada School District Reimbursement Agreement for Oaks Lift Station Pump Upgrades (currently under development) pursuant to meridian city code section 8-6-5 1.5 The March 7, 2019 Geo-Tech Report, prepared by SITE Consulting, LLC, submitted with this application highlights several site conditions (including but not limited to soil types, ground water, and construction methods) that will make development of this property and construction of homes somewhat challenging. The developer shall bear the responsibility of ensuring that all the requirements, including compaction of backfill material, foundation drains around homes, and on-site infiltration pits are conveyed to the home builders, and that they are closely adhered to. 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub- grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898- Meridian City Council Meeting Agenda June 18, 2019 – Page 124 of 186 Page 40 5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C- 3B. 2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Meridian City Council Meeting Agenda June 18, 2019 – Page 125 of 186 Page 41 Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT http://weblink.meridiancity.org/weblink8/0/doc/164180/Page1.aspx D. POLICE DEPARTMENT http://weblink.meridiancity.org/weblink8/0/doc/163880/Page1.aspx E. PARK’S DEPARTMENT http://weblink.meridiancity.org/WebLink8/DocView.aspx?dbid=0&id=164267&page=1& http://weblink.meridiancity.org/weblink8/0/doc/167815/Page1.aspx F. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO (COMPASS) http://weblink.meridiancity.org/weblink8/0/doc/163825/Page1.aspx G. SETTLER’S IRRIGATION DISTRICT Plans must be submitted to Settler’s Irrigation District for comment and review prior to construction. H. NAMPA & MERIDIAN IRRIGATION DISTRICT (NMID) http://weblink.meridiancity.org/weblink8/0/doc/162580/Page1.aspx I. CENTRAL DISTRICT HEALTH DEPARTMENT (CDHD) http://weblink.meridiancity.org/weblink8/0/doc/161961/Page1.aspx J. DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) http://weblink.meridiancity.org/weblink8/0/doc/162390/Page1.aspx K. ADA COUNTY HIGHWAY DISTRICT (ACHD) http://weblink.meridiancity.org/weblink8/0/doc/168244/Page1.aspx L. IDAHO TRANSPORTATION DEPARTMENT (ITD) http://weblink.meridiancity.org/weblink8/0/doc/164142/Page1.aspx IX. FINDINGS A. Annexation and/or Rezone (UDC 11-5B-3E) Required Findings: Upon recommendation from the commission, the council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the council shall make the following findings: Meridian City Council Meeting Agenda June 18, 2019 – Page 126 of 186 Page 42 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the proposal to annex and develop the subject 117.10 acre property with R-8 zoning is consistent with the associated FLUM designation of MDR for this property. (See section V above for more information.) 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds the proposed map amendment and development complies with the purpose statement of the residential district in that it will provide for a range of housing opportunities consistent with the Comprehensive Plan. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds the proposed map amendment should not be detrimental to the public health, safety and welfare as the proposed residential uses should be compatible with adjacent existing and future residential and school uses in the area. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including, but not limited to, school districts; and The City Council finds City services are available to be provided to this development. 5. The annexation (as applicable) is in the best interest of city. The City Council finds the proposed annexation is in the best interest of the City. B. Preliminary Plat (UDC 11-6B-6) In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision making body shall make the following findings: (Ord. 05-1170, 8-30-2005, eff. 9-15-2005) 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; (Ord. 08-1372, 7-8-2008, eff. 7-8-2008) The City Council finds the proposed plats are generally in conformance with the UDC if the Applicant complies with the conditions of approval in Section VIII. 2. Public services are available or can be made available ad are adequate to accommodate the proposed development; The City Council finds public services can be made available to the subject property and will be adequate to accommodate the proposed development. 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; The City Council finds the proposed plats are in substantial conformance with scheduled public improvements in accord with the City’s CIP. 4. There is public financial capability of supporting services for the proposed development; The City Council finds there is public financial capability of supporting services for the proposed development. Meridian City Council Meeting Agenda June 18, 2019 – Page 127 of 186 Page 43 5. The development will not be detrimental to the public health, safety or general welfare; and The City Council finds the proposed development will not be detrimental to the public health, safety or general welfare. 6. The development preserves significant natural, scenic or historic features. (Ord. 05-1170, 8-30-2005, eff. 9-15-2005) The City Council is unaware of any significant natural, scenic or historic features that need to be preserved with this development. Meridian City Council Meeting Agenda June 18, 2019 – Page 128 of 186 EIDIAN.,*-- � J CITY COUNCIL WORK SESSION AGENDA June 18, 2019 Agenda Item Number: 3 I Project File Name/Number: Item Title: Resolution 19-2152 A Resolution Of The Mayor And The City Council Of The City Of Meridian Authorizing The City Clerk To Destroy Certain Paper Originals Of Permanent Records Retained In A Nonpaper Medium By The Community Development Department Of The City Of Meridian; And Providing An Effective Date. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.I . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Resolution 19-2152: A Resolution Of T he M ayor And T he City Council Of T he C ity Of M eridian Authorizing T he City Clerk To Destroy C ertain P aper O riginals Of Permanent Records Retained In A Nonpaper M edium B y T he Community D evelopment D epartment Of T he City Of M eridian; And P roviding An E ffective D ate. AT TAC HM E NT S: Description Type Upload D ate Resolution Resolution 6/18/2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 129 of 186 RESOLUTION AUTHORIZING DESTRUCTION OF PAPER ORIGINALS OF PERMANENT RECORDS RETAINED IN A NONPAPER MEDIUM OF THE COMMUNITY DEVELOPMENT DEPARTMENT PAGE 1 OF 4 CITY OF MERIDIAN RESOLUTION NO. 19-2152 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN AUTHORIZING THE CITY CLERK TO DESTROY CERTAIN PAPER ORIGINALS OF PERMANENT RECORDS RETAINED IN A NONPAPER MEDIUM BY THE COMMUNITY DEVELOPMENT DEPARTMENT OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS , the Mayor and City Council have the authority pursuant to Idaho Code section 50-907(7)(a) to, by resolution, destroy paper originals of permanent records retained in a nonpaper medium as provided in subsection 50-907(6)(e), upon the advice of the City Attorney, and with such disposition to be under the direction and supervision of the City Clerk; and WHEREAS , the City Clerk has identified certain paper originals of permanent records of the Community Development Department that have been retained in nonpaper medium in accordance with the statutory requirements set forth in Idaho Code section 50-907(6)(e); and WHEREAS, the City Clerk in consultation with the Community Development Department has confirmed that the identified paper originals do not themselves arise to having historical value as defined by Idaho Code section 50-907(4); and WHEREAS, upon the advice of the City Attorney, the identified paper originals may now be destroyed pursuant to Idaho Code sections 50-907(7)(a) because the need no longer exists to maintain the identified paper originals of the permanent records any longer. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the City Clerk is hereby authorized to direct and supervise the destruction of the following paper originals of permanent records of the City of Meridian: DATE RANGE RECORD DESCRIPTION 12/31/18 and older Accessory Use Permits for Daycare or Home Occupation Documents, including, but not limited to: application, associated checklist items, and staff report with decision letter. 12/31/18 and older Alternative Compliance Documents, including, but not limited to: application, associated checklist items and decision letter, or decision is rendered with a concurrent administrative or hearing application. Meridian City Council Meeting Agenda June 18, 2019 – Page 130 of 186 RESOLUTION AUTHORIZING DESTRUCTION OF PAPER ORIGINALS OF PERMANENT RECORDS RETAINED IN A NONPAPER MEDIUM OF THE COMMUNITY DEVELOPMENT DEPARTMENT PAGE 2 OF 4 12/31/18 and older Certificate of Zoning Compliance Documents, including, but not limited to: application, associated checklist items, certificate of zoning compliance (CZC), and staff report. 12/31/18 and older Conditional Use Permit Minor Modification Documents, including, but not limited to: application, associated checklist items, and staff report with decision letter. 12/31/18 and older Design Review Documents, including, but not limited to: application, associated checklist items, and design review staff report, or decision is rendered with a concurrent CZC staff report. 12/31/18 and older Private Road Documents, including, but not limited to: application, associated checklist items, tentative decision letter, maintenance agreement, reciprocal cross access easement and final decision letter. 12/31/18 and older Property Boundary Adjustment Documents, including, but not limited to: application, associated checklist items and tentative decision letter, final decision letter, and documents that include recorded record of survey, new deeds, new tax parcel numbers, etc. 12/31/18 and older Sign Permit Plans & Specifications Documents, including, but not limited to: application, associated check list items and approved, sign specifications (plans/design/drawings). 12/31/18 and older Vacation Documents, including, but not limited to: application, associated checklist items and staff report with decision letter. 12/31/18 and older Annexation Documents, including, but not limited to: application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, and Findings. 12/31/18 and older Comprehensive Plan Text and Map Amendments Documents, including, but not limited to: application, associated checklist items, staff report, area of city impact negotiation with Ada County, Planning and Zoning Commission Meridian City Council Meeting Agenda June 18, 2019 – Page 131 of 186 RESOLUTION AUTHORIZING DESTRUCTION OF PAPER ORIGINALS OF PERMANENT RECORDS RETAINED IN A NONPAPER MEDIUM OF THE COMMUNITY DEVELOPMENT DEPARTMENT PAGE 3 OF 4 Recommendations, Findings if accompanying another concurrent hearing application. 12/31/18 and older City Council Review (appeal) Documents, including, but not limited to: application, associated checklist items, staff report/memo and decision letter. 12/31/18 and older Conditional Use Permit Modification Documents, including, but not limited to: application, associated checklist items, staff report, and Findings. 12/31/18 and older Development Agreement Modification Documents, including, but not limited to: application, associated checklist items, staff report, draft copy of the amended development agreement, and Findings. 12/31/18 and older Planned Unit Development Documents, including, but not limited to: application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, and Findings. 12/31/18 and older Final Plat Modification Documents, including, but not limited to: application, associated checklist items, staff report, Order of decision. 12/31/18 and older Preliminary Plat Documents, including, but not limited to: application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, Findings. 12/31/18 and older Preliminary and Final Plat Documents, including, but not limited to: application, associated checklist items, staff report, and Order of Decision. 12/31/18 and older Short Plat Documents, including, but not limited to: application, associated checklist items, staff report, and Findings. 12/31/18 and older Rezone Documents, including, but not limited to: application, associated checklist items, staff Meridian City Council Meeting Agenda June 18, 2019 – Page 132 of 186 Section 2. That the City Clerk is authorized to take all necessary steps to destroy the records as provided by this Resolution. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ,�, ADOPTED by the City Council of the City of Meridian, Idaho, this � day of June, 2019. APPROVED by the Mayor of the City of Meridian, Idaho, thisO day of June, 2019. APPROVED: 0 By: - 2 d%yur Tammy de erd, Mayor EID on, City Clerk IDAHO VSEAL RESOLUTION AUTHORIZING DESTRUCTION OF PAPER ORIGINALS OF PERMANENT RECORDS RETAINED IN A NONPAPER MEDIUM OF THE COMMUNITY DEVELOPMENT DEPARTMENT PAGE 4 OF 4 report, Planning and Zoning Commission Recommendations, and Findings. 12/31/18 and older Time Extension - Planning & Documents, including, but not limited to: Zoning application, associated checklist items, staff Commission or report, and Order. Council 12/31/18 and older Unified Documents, including, but not limited to: Development application, associated checklist items, staff Code Text report, Planning and Zoning Commission Amendment Recommendations. 12/31/18 and older Documents, including, but not limited to: Vacation application, associated checklist items, and staff report. 12/31/18 and older Documents, including, but not limited to: Variance application, associated checklist items, staff report, and Findings. Section 2. That the City Clerk is authorized to take all necessary steps to destroy the records as provided by this Resolution. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ,�, ADOPTED by the City Council of the City of Meridian, Idaho, this � day of June, 2019. APPROVED by the Mayor of the City of Meridian, Idaho, thisO day of June, 2019. APPROVED: 0 By: - 2 d%yur Tammy de erd, Mayor EID on, City Clerk IDAHO VSEAL RESOLUTION AUTHORIZING DESTRUCTION OF PAPER ORIGINALS OF PERMANENT RECORDS RETAINED IN A NONPAPER MEDIUM OF THE COMMUNITY DEVELOPMENT DEPARTMENT PAGE 4 OF 4 (::�V, IDIIZANC-- CITY COUNCIL WORK SESSION AGENDA .lune 18, 2019 Agenda Item Number: 3 3 Project File Name/Number: Item Title: AP Invoices for Payment 6/12/19: $7461662.43 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.J . Presenter: Estimated Time f or P resentation: 0 Title of I tem - AP Invoices for P ayment 06/12/19 - $746,662.43 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment Cover Memo 6/13/2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 134 of 186 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ANNE LITTLE ROBERTS A.LittleRoberts Sun Valley Chamber conf 4/28-4/30/19 165.00 01 General Fund BLUE CROSS OF IDAHO June 2019 Blue Cross Premiums 324,143.19 01 General Fund BPA HEALTH, INC.EAP Premiums, June 2019, 518 employees 1,603.80 01 General Fund DELTA DENTAL PLAN OF IDAHO Group 0133-0000 June 2019 20,385.24 01 General Fund IDAHO POWER 2200136188, Parks Power May 2019 11,138.15 01 General Fund IDAHO POWER 2203586629, Street Lights Power May 2019 26,425.04 01 General Fund JEFF LAVEY J.Lavey director retreat reimbursement 169.98 01 General Fund JOE BORTON J.Borton Sun Valley Chamber Conf 4/28-4/30/19 229.80 01 General Fund LUKE CAVENER L.Cavener SunValley Chamber Conf 4/28-4/30/19 229.80 01 General Fund MASTERCARD 220/ MC #1 Fire 5/31/19 Statement,1,018.25 01 General Fund MASTERCARD 220/ MC#3 Fire 5/31/19 Statement,1,440.28 01 General Fund MASTERCARD 220/ MC#4 Fire 5/31/2019 Statement,2,441.80 01 General Fund MASTERCARD 220/ MC#5 Fire 5/31/19 Statement,1,078.64 01 General Fund MASTERCARD 220/ MC#6 Fire 5/31/19 Statement,222.39 01 General Fund MASTERCARD 220/MC#2 Fire 5-31-19 Statement,3,478.59 01 General Fund MASTERCARD MC City #6 05/19, #0603, 5/31/19 Statement 3,734.94 01 General Fund MASTERCARD MC City #7 #0587 -2,656.00 01 General Fund MASTERCARD MC Clerk #0512 May charges -345.66 01 General Fund MASTERCARD MC Com-Dev, #0876, 5/31/19 Statement 325.79 01 General Fund MASTERCARD MC HR#0520 May Charges 4,484.27 01 General Fund MASTERCARD MC IT#0179 May 2019 statement 7,150.29 01 General Fund MASTERCARD MC Legal #0868 05/19 -238.28 01 General Fund MASTERCARD MC Mayor#2, #0769, 5/19 Statement -1,046.84 01 General Fund MASTERCARD MC Parks #1 5/31/19 Statement -3,399.90 01 General Fund MASTERCARD MC Parks #3 5/31/19 Statement -783.65 01 General Fund MASTERCARD MC Parks #4 5/31/19 Statement -76.80 01 General Fund MASTERCARD MC Parksk #2 5/31/19 Statement -379.57 01 General Fund MASTERCARD MC PD # 1 5/31/19 - Statement 129.99 01 General Fund MASTERCARD MC PD # 3 5/31/19 - Statement -1,496.80 01 General Fund MASTERCARD MC PD # 4 5/31/19 - Statement -1,408.47 01 General Fund MASTERCARD MC PD # 8 5/31/19 - Statement -385.01 01 General Fund MASTERCARD MC PD # 9 5/31/19 - Statement -1,274.13 01 General Fund MASTERCARD MC PD #11 5/31/19 - Statement -276.84 01 General Fund MASTERCARD MC PD #5 5/31/19 - Statement -364.11 01 General Fund MASTERCARD MC PD#2, #6129, 5/31/19 Statement -6,497.50 01 General Fund MASTERCARD MC PD#6, #0660, 5/31/19 Statement -734.98 01 General Fund MASTERCARD MC PD#7, #0678, 5/31/19 Statement -112.89 01 General Fund MASTERCARD MC PW#2 MH 5/31/2019 Statement 0.98 01 General Fund MASTERCARD MC-COM DEV BS #2 5/2019 656.69 01 General Fund NCPERS GROUP LIFE INS NCPERS Vol Life Insurance Premiums June 2019 720.00 Date: 6/12/19 02:16:19 PM Page: 1Meridian City Council Meeting Agenda June 18, 2019 – Page 135 of 186 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund NEW YORK LIFE INSURANCE COMPANY June 2019 New York Life Insurance 873.02 01 General Fund NORTHWEST FIRE FIGHTERS BENEFITS TRUST Acct#52 NWFFT June 2019 105,196.03 01 General Fund SCOTT COLAIANNI S.Colaianni Axon Accelerate Conf AZ 4/28-5/2/2019 56.00 01 General Fund SHAWN HARPER S.Harper ID Fire Chiefs Coeur dAlene 5/1-5/4/19 61.00 01 General Fund TREG BERNT T.Bernt SunValley Chamber Conf 4/28-4/30/19 229.80 01 General Fund UNITED HERITAGE INSURANCE 02065-001 Life Insurance Premiums June 2019 4,241.55 01 General Fund UNITED HERITAGE INSURANCE 02065-001 LongTermDisability Insurance Premiums June 2019 6,345.30 01 General Fund UNITED HERITAGE INSURANCE 02065-001 ShortTermDisability Insurance Premiums June 2019 5,069.01 01 General Fund UNITED HERITAGE INSURANCE Group #2065A-001 United Heritage Vol LIfe Ins June 2019 4,806.68 01 General Fund VISION SERVICE PLAN #30 044489 0001 June 2019 Premiums 4,171.63 01 General Fund WILLAMETTE DENTAL OF IDAHO, INC Willamette Dental Premiums 06/19 6,226.80 Total 01 General Fund 570,127.15 60 Enterprise Fund BLUE CROSS OF IDAHO June 2019 Blue Cross Premiums 115,471.99 60 Enterprise Fund BPA HEALTH, INC.EAP Premiums, June 2019, 518 employees 447.48 60 Enterprise Fund DELTA DENTAL PLAN OF IDAHO Group 0133-0000 June 2019 6,668.39 60 Enterprise Fund IDAHO POWER 2204228288, Water Power May 2019 32,210.02 60 Enterprise Fund MASTERCARD MC City #3 #4976 -643.61 60 Enterprise Fund MASTERCARD MC City #4 #0546 -961.53 60 Enterprise Fund MASTERCARD MC City #9 #0579 -945.80 60 Enterprise Fund MASTERCARD MC Com-Dev, #0876, 5/31/19 Statement 27.99 60 Enterprise Fund MASTERCARD MC IT#0179 May 2019 statement (36.30) 60 Enterprise Fund MASTERCARD MC PW#1 MH 5/31/19 Statement 4,019.79 60 Enterprise Fund MASTERCARD MC PW#2 MH 5/31/2019 Statement 2,519.68 Date: 6/12/19 02:16:19 PM Page: 2Meridian City Council Meeting Agenda June 18, 2019 – Page 136 of 186 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund MASTERCARD MC Water #0538 05/19 -401.45 60 Enterprise Fund MASTERCARD MC WW, #0611, 5/31/19 Statement 2,534.25 60 Enterprise Fund NCPERS GROUP LIFE INS NCPERS Vol Life Insurance Premiums June 2019 192.00 60 Enterprise Fund UNITED HERITAGE INSURANCE 02065-001 Life Insurance Premiums June 2019 1,254.60 60 Enterprise Fund UNITED HERITAGE INSURANCE 02065-001 LongTermDisability Insurance Premiums June 2019 1,545.90 60 Enterprise Fund UNITED HERITAGE INSURANCE 02065-001 ShortTermDisability Insurance Premiums June 2019 1,258.51 60 Enterprise Fund UNITED HERITAGE INSURANCE Group #2065A-001 United Heritage Vol LIfe Ins June 2019 888.29 60 Enterprise Fund VISION SERVICE PLAN #30 044489 0001 June 2019 Premiums 1,455.25 60 Enterprise Fund WILLAMETTE DENTAL OF IDAHO, INC Willamette Dental Premiums 06/19 2,960.05 60 Enterprise Fund WIRELESS CONNECTION LLC Radios Communications FCC Licensing, Admin Update & NT 165.00 Total 60 Enterprise Fund 176,535.28 Report Total 746,662.43 Date: 6/12/19 02:16:19 PM Page: 3Meridian City Council Meeting Agenda June 18, 2019 – Page 137 of 186 CQ/rE IDIA*,----.-NDAHO CITY COUNCIL WORK SESSION AGENDA June 18, 2019 Agenda Item Number: 3 K Project File Name/Number: Item Title: AP Invoices for Payment 6/19/19: $2,754,486.00 Meeting Notes: rte✓ APPROIED I TEM SHEET C ouncil Agenda I tem - 3.K . Presenter: Estimated Time f or P resentation: 0 Title of I tem - AP Invoices for P ayment 06/19/19 - $2,754,486.00 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment Cover Memo 6/13/2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 138 of 186 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ACTION GARAGE DOOR garage door replacement for Champion Park pumphouse 520.00 01 General Fund ADA COUNTY SHERIFF'S OFFICE Inmate Housing for May 2019 3.33 01 General Fund ARROW INTERNATIONAL INC 220/EZ-IO Porter driver & needles 1,144.45 01 General Fund BME FIRE FIGHTER SUPPLY, LLC.19-0213 220/ Badges (19)1,732.60 01 General Fund BME FIRE FIGHTER SUPPLY, LLC.19-0213 220/ Boots - Warner 324.53 01 General Fund BOISE SOFTBALL UMPIRES ASSOC.19-0092 softball officials 5/20-/24/19 x 25.5; summer FP 6,012.38 01 General Fund BOISE SOFTBALL UMPIRES ASSOC.19-0092 softball officials 5/27-5/31/19 - qty 38 games 1,084.52 01 General Fund BRAD PURSER Education Reimbursement:B.Purser, 01/22/19-05/01/19 1,000.00 01 General Fund BRIAN SCHREINER Traffic Box Art Wrap from Repository'Boston Terrier'300.00 01 General Fund CABLE ONE 220/digital device rental, St. 1 6.12 01 General Fund CABLE ONE 220/digital device rental, St. 3 6.12 01 General Fund CABLE ONE 220/Internet & Phone services FSC 140.44 01 General Fund CARPENTER SCREEN PRINTING 2019 Summer Fun Softball Tourney shirts - qty 114 822.30 01 General Fund CARPENTER SCREEN PRINTING 2019 Summer Fun Softball Tourney shirts - qty 189 1,156.55 01 General Fund CARPENTER SCREEN PRINTING Winter Basketball champion shirts - qty 53 446.35 01 General Fund CARPENTER SCREEN PRINTING Winter Volleyball champion shirts - qty 114 1,051.30 01 General Fund COMMITTED CASEWORKS AND EVENTS, LLC Meridian Symphony Orchestra sound for 2019 Gene Kleiner Day 800.00 01 General Fund CUSTOM IMAGE, LLC uniform sweatshirts & t-shirts - qty 25 308.75 01 General Fund D & B SUPPLY 220/trim cord to make patient rescue drag straps 43.98 01 General Fund D & B SUPPLY Dog Food for Dory 47.99 01 General Fund D & B SUPPLY rake, handle, shovel, backpack blower, edger, trimmer x 16 2,583.60 01 General Fund DAVID MILES Education Reimbursement:D.Miles, 03/11/19 - 05/12/19 1,000.00 01 General Fund EDWARDS GREENHOUSE annual flowers for all parks - qty 210 4,568.60 01 General Fund FASTENAL COMPANY cut deck bolts for Ventrac - qty 25 18.75 01 General Fund FASTENAL COMPANY flail mower parts - qty 35 31.11 01 General Fund FASTENAL COMPANY hardware for Fuller Park walker mower - qty 30 8.76 01 General Fund FEDEX Shipping fro Backrground and pre-employment for new employee 36.65 01 General Fund FEDEX Shipping-background check and pre-employment new employee 67.51 01 General Fund FRANKLIN BUILDING SUPPLY 220/ 4x8 OSB sheeting for training 609.00 01 General Fund FRANKLIN BUILDING SUPPLY 220/OSB sheeting, qty 2 bundles, for training 409.00 01 General Fund G.W. LAW ENFORCEMENT & SAFETY EQUIPMENT, INC Firearms Parts 91.99 Date: 6/13/19 12:44:29 PM Page: 1Meridian City Council Meeting Agenda June 18, 2019 – Page 139 of 186 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund GEOTEK, INC.19-0032 TO #10927.aResidential Bldg. Insp. 4/2019 16,775.00 01 General Fund GLASS DOCTOR 220/ Windshield Repair, E-34 65.00 01 General Fund H.D. FOWLER COMPANY parts for pipe repairs across from City Hall in tree wells 21.23 01 General Fund H.D. FOWLER COMPANY sprinkler parts for Main Street Islands - qty 20 13.40 01 General Fund HOME DEPOT CREDIT SERVICES 220/ Credit on Sales Tax from Inv. #5012682 (5.89) 01 General Fund HOME DEPOT CREDIT SERVICES 220/ Sheet rock, training props for recruit academy 104.01 01 General Fund HOME DEPOT CREDIT SERVICES Two Key Lock Boxes for Radar Trailers, Traffic Paint Patrol 112.92 01 General Fund IDAHO CHAPTER PRIMA Training:L.Berg,The Risk Manager & The Law,Boise,ID 50.00 01 General Fund INTERMOUNTAIN COMMUNICATIONS Portable Radio Repair 1,636.40 01 General Fund INTERMOUNTAIN GAS 10284109054 May 2019 Fuller Park Natural Gas Billing 11.36 01 General Fund JAYKER WHOLESALE NURSERY Black Locust trees for Fuller Park - qty 2 546.90 01 General Fund JAYKER WHOLESALE NURSERY Kleiner plant bed flowers - qty 60 798.50 01 General Fund JAYKER WHOLESALE NURSERY Parkway Maple tree for downtown on Pine Avenue x 1 255.95 01 General Fund JAYKER WHOLESALE NURSERY Scotch Pine tree replacement for Storey Park - qty 3 674.85 01 General Fund JAYKER WHOLESALE NURSERY tree staking chain - qty 2 139.90 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-0209 -- Homecourt Sprinklet Test and Inspection 436.62 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-0209 Fire Station 3 Alarm, Sprinkler, BF Test/Inspec 511.00 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-0209 Fire Station 3 Fire Alarm Test/Inspection 206.00 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-0209 Fire Station 4 Fire, Sprinkler, BF Test/Inspect 511.00 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-0209 Fire Station 5 Sprinkler and Backflow Test Insp 305.00 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-0209 Homecourt Alarm and Detection Monitoring 35.00 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-0209 Homecourt Alarm Detection and Monitoring 35.00 01 General Fund L.N. CURTIS AND SONS 19-0174 220/size 8.5M structure boots 405.94 01 General Fund L.N. CURTIS AND SONS 19-0216 220/ Boot Zippers, Clapp 71.89 01 General Fund L.N. CURTIS AND SONS 19-0216 220/ Boots, Bryner-Gould-Hayes-Welborn-Warren 593.00 01 General Fund L.N. CURTIS AND SONS 19-0239 220/five axe cutting claws, 1 for each station 1,710.37 01 General Fund L.N. CURTIS AND SONS 220/credit for gated wye valve, INV277276 (856.71) 01 General Fund L.N. CURTIS AND SONS 220/freight charge from Inv #INV277276 83.03 01 General Fund L.N. CURTIS AND SONS Uniform Holsters 238.00 01 General Fund LAWN CO MAINTENANCE 19-0222 price code #1/landscape maint contract - June 2019 17,741.20 Date: 6/13/19 12:44:29 PM Page: 2Meridian City Council Meeting Agenda June 18, 2019 – Page 140 of 186 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund LAWN CO MAINTENANCE landscape repair for ADA sidewalk at Kleiner Park 5,000.00 01 General Fund LEXIS NEXIS on line legal research - 04/01/19 - 04/30/19 130.00 01 General Fund LEXIS NEXIS on line legal research - 05/01/19 - 05/31/19 130.00 01 General Fund LIGHTHOUSE UNIFORM CO 220/ Class A Uniform pieces & insignia 341.48 01 General Fund LIGHTHOUSE UNIFORM CO 220/ Credit, Class A shoes, Carden, Orig. Inv. 106097 (89.95) 01 General Fund LIGHTHOUSE UNIFORM CO 220/ Shoes, Class A, Carden 89.95 01 General Fund MARK HORVATH Per Diem:M.Horvath,KaminskyFieldTraining,GoodingID,6/... 247.50 01 General Fund MAX JENSEN Reimbursement:M.Jensen Parking IFMA Conf Boise,ID 30.00 01 General Fund MCCALL STUDIOS 19-0333 pay #1 for illuminations - Renaissance Park art 20,000.00 01 General Fund McU SPORTS repair net for Settlers Park tennis court - qty 1 180.00 01 General Fund MEMORIAL MONUMENTS, INC.Kleiner Park Memorial Plaza paver engraving - qty 3 190.00 01 General Fund MINUTEMAN, INC.2006 locks - qty 30 403.50 01 General Fund MINUTEMAN, INC.combination lock for concessions building at Fuller x 1 26.95 01 General Fund MINUTEMAN, INC.Repair File Cabinet Lock in Payroll Office 75.00 01 General Fund MINUTEMAN, INC.Repair Lock at Human Resources 105.00 01 General Fund MINUTEMAN, INC.Streelight Maintenance FY18-19 Locks 339.15 01 General Fund MOTION & FLOW CONTROL PRODUCTS 220/Parts for tnt rescue equip repair 7.71 01 General Fund NORCO cylinder rental for welding gas - May 2019 42.16 01 General Fund OFFICE DEPOT, INC.HR Pop up notes Qty 1 pack 17.89 01 General Fund OFFICE TEAM 19-0067 w/e 5/31/19 John Hale Records Retention 277.35 01 General Fund OFFICE TEAM 19-0067 w/e John Hale Records Retention 272.73 01 General Fund OFFICE TEAM 19-0301 Temp Permit Techs for Bldg Dept. S. Kaiser 5/24/19 858.00 01 General Fund OFFICE TEAM 19-0301 Temp Permit Techs for Bldg Dept. S. Kaiser 5/31/19 686.40 01 General Fund OGLETREE, DEAKINS, NASH, SMOAK, & STEWART Fire Union issue 444.00 01 General Fund PACIFIC TECHNOLOGY INC RWT Pathway Dev Survey & Asbestos Removal @615 NW 3rd St. 3,185.00 01 General Fund PAIGE MECHANICAL GROUP, INC.HVAC Labor and Materials 150.00 01 General Fund QUALITY ELECTRIC FY19 Streetlight Maint. Svcs through 5/20/2019 4,706.25 01 General Fund RICOH USA, INC Addtl Images for May 2019, Admin Hallway C86216993/C86216992 165.23 01 General Fund RICOH USA, INC Addtl Images for May 2019, PSTC, C86247349 57.88 01 General Fund RICOH USA, INC C 86173707 monthly lease 5/1-30/19 361.41 01 General Fund RICOH USA, INC C86197400 Addtl Images for Comm Svc May 2019,50.08 01 General Fund RICOH USA, INC Copier Lease for May 2019 CID, C86172157 251.89 01 General Fund RICOH USA, INC Copier Lease for May 2019, CODE, C86172509 111.22 01 General Fund RICOH USA, INC Copier Lease for May 2019, Patrol, C86172150 273.94 Date: 6/13/19 12:44:29 PM Page: 3Meridian City Council Meeting Agenda June 18, 2019 – Page 141 of 186 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund RICOH USA, INC Copier Lease for May 2019, Records, C86172112 162.69 01 General Fund RICOH USA, INC Print copies for Plan Review 1014 Blk/723 Color 59.68 01 General Fund RICOH USA, INC SN#C86084920 May Lease, Copies 660.49 01 General Fund SHADOW MOUNTAIN Refund:R-NEW-2019-0779 Wtr Meter and Assmt, in Suez Dist 220.59 01 General Fund SPECIALTY CONSTRUCTION SUPPLY ball field striping paint - qty 144 573.12 01 General Fund SPECIALTY CONSTRUCTION SUPPLY caution tape for Lanark Parks Shop - qty 16 192.00 01 General Fund SWANK MOTION PICTURES, INC.Spiderman movie license for 6/14/19 710.00 01 General Fund SYNCB/AMAZON 220/ Coin displays (3), Tabletop easels (4)39.50 01 General Fund SYNCB/AMAZON 220/coin holder, not rec in time, credit to follow 23.82 01 General Fund SYNCB/AMAZON 220/credit #5715467 (23.82) 01 General Fund SYNCB/AMAZON Batteries, doc holder, plates, toaster, bowls, coffee org 129.25 01 General Fund SYNCB/AMAZON Mouse pad for J. Barlow; 2019 Planner for R. Beierle 31.04 01 General Fund SYNCB/AMAZON napkins 13.42 01 General Fund T-ZERS SHIRT SHOP 19-0217 220/ Embroidery (14 items)245.25 01 General Fund THE CAR PARK Courthouse Parking for May 2019 163.00 01 General Fund THE UPS STORE Postage to Send Evidence to Lab 47.12 01 General Fund TONY CHANCE Education Reimbursement:T.Chance, 03/04/19-04/28/19 280.00 01 General Fund TOTAL SYSTEM SERVICES HVAC - rainshields above server room 255.73 01 General Fund TOTAL SYSTEM SERVICES HVAC Repair for VFD02 Fault on AHU-1 123.00 01 General Fund ULTRA TOUCH CAR WASH Full/Thorough Cleaning for Unit # 166 12.70 01 General Fund UNIFORMS 2 GEAR New Hire Gear for CSO Ferronato 19.18 01 General Fund UNIFORMS 2 GEAR New Hire Gear for CSO Harris 19.18 01 General Fund UNIFORMS 2 GEAR New Hire Gear for CSO Overton 19.18 01 General Fund UNIFORMS 2 GEAR Replacement Speed Plate for Attinger 127.68 01 General Fund UNIFORMS 2 GEAR Replacement Speed Plate for Lloyd 26.88 01 General Fund WESTERN STATES CHEMICAL Live Micro for Floor Drains at Restrooms 303.61 01 General Fund WIENHOFF & ASSOCIATES, INC PRE-EMPLOYEMENT BACKGROUND AND EMPLOYMENT/RANDOM TESTING. 915.00 01 General Fund XEROX CORPORATION - PASADENA Xerox 7845 base 05/19; click 4/22-5/20/19; MX4-506016 553.72 Total 01 General Fund 114,623.28 07 Impact Fund BONNEVILLE BLUE PRINT SUPPLY plan copies of Discovery Park 3.42 07 Impact Fund H.D. FOWLER COMPANY Discovery Park NDS drain boxes & adapter - qty 12 174.03 Total 07 Impact Fund 177.45 Date: 6/13/19 12:44:29 PM Page: 4Meridian City Council Meeting Agenda June 18, 2019 – Page 142 of 186 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 20 Grant Fund governmental BOYS & GIRLS CLUBS OF ADA COUNTY CFDA14.253;Scholarship ProgramReimbursement through May 2019 1,094.20 20 Grant Fund governmental MERIDIAN DEVELOPMENT CORPORATION CFDA14.253;ReimbSidewalkProcurementCostsThru02...528.00 Total 20 Grant Fund governmental 1,622.20 60 Enterprise Fund ALFREAD & JOYCE GNOJEK Refund:Wat/Sew/Trash; 1113 W. White Sands Dr.52.14 60 Enterprise Fund BIG RED BOX Refund:Dumpster Acct Closed Dep Released,2945 N Fairglen Ave 209.87 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 19-0007 FY19 Bills 05/20/19-05/28/19 12,083.87 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 19-0007; FY19 IVR Phone Services, May 2019 2,065.50 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 19-0007; Lockbox Payment Processing May 2019 1,755.81 60 Enterprise Fund BOWERS AUTO REPAIR D. Heaton Truck C18640 Alternator Repair 745.12 60 Enterprise Fund BROWN & CALDWELL WRRF Capacity Expansion Services through 4/25/19 26,826.69 60 Enterprise Fund CARRIER CORP Labor to repair HVAC in server room in Ops bldg (3.5 hrs) 435.00 60 Enterprise Fund CARRIER CORP Labor to repair Old Lab HVAC (1 hr)470.00 60 Enterprise Fund CHRISTINE ROMERO Refund:Wat/Sew/Trash; 1887 N. Monaco Way 39.62 60 Enterprise Fund CLYDE GALLAHAN JR.Refund:Wat/Sew/Trash; 2365 N. Maxie Way 50.92 60 Enterprise Fund COHEN ARCHITECTURAL WOODWORK Refund:Dumpster Acct Closed Dep Released,3801 E Fairview Ave 376.47 60 Enterprise Fund CSS GROUP Translore License for 5/1-5/31 285.72 60 Enterprise Fund D & B SUPPLY Gloves (size 2XL (1 bx) & paint brushes (3 qty)16.96 60 Enterprise Fund D & B SUPPLY Safety Books for T. Hyslop 179.99 60 Enterprise Fund DEMERY DONOVAN Refund:Wat/Sew/Trash; 3617 W. Woodmont Dr.81.96 Date: 6/13/19 12:44:29 PM Page: 5Meridian City Council Meeting Agenda June 18, 2019 – Page 143 of 186 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund DONOVAN & ALICE YINGST Refund;Wat/Sew/Trash;1916 N. Buena Vista Ave.45.37 60 Enterprise Fund DREW DEIGHTON Reimb:D.Deighton,CDL Lic/Tankard Test 06/04/19 46.29 60 Enterprise Fund DUBOIS CHEMICALS INC 19-0016 Ferric Chloride (44,780 lbs)7,939.49 60 Enterprise Fund FASTENAL COMPANY 8 Mil Gloves for Water Testing; Qty 200 45.42 60 Enterprise Fund FASTENAL COMPANY Bolts for CCTV Van cameras (50 qty)5.02 60 Enterprise Fund FASTENAL COMPANY Gloves, Safety Glasses;Qty 40 197.44 60 Enterprise Fund FASTENAL COMPANY Screws for CCTV Van 1 camera (50 qty)8.75 60 Enterprise Fund FERGUSON ENTERPRISES INC.3/4in Meter Coupler, 3/4in Meter Setter; Qty 27 3,256.45 60 Enterprise Fund FERGUSON ENTERPRISES INC.Brass 200# Thread Gate Valve; Qty 5 95.07 60 Enterprise Fund FERGUSON ENTERPRISES INC.Brass ball valve 2 inch (4 qty)388.44 60 Enterprise Fund FERGUSON ENTERPRISES INC.c-900 Main Line, Coupler, Meter Flange; Qty 45 1,790.56 60 Enterprise Fund FERGUSON ENTERPRISES INC.Flexcheck valve 4 top bonnet gasket (1 qty)64.89 60 Enterprise Fund FISHER SCIENTIFIC Lab coats (2 qty)118.84 60 Enterprise Fund H.D. FOWLER COMPANY Direct Bury Lug Aqua Low Voltage; Qty 2 126.80 60 Enterprise Fund HAZEL ASPHALT, LLC Asphalt Patch @ Pine St; Qty 1; WO#257275 750.00 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Organizer Box, Grinder, Wrench, Caliper, Adapter;Qty 12 502.10 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Planting mix & shrubs (6 qty)158.42 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Port AC Repl Hose, Port AC Unit @ Water Tower; Qty 2 338.98 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Splice connector (1 qty)4.78 60 Enterprise Fund JC CONSTRUCTORS INC WRRF Capacity Expansion Services through 5/25/19 974,737.31 Date: 6/13/19 12:44:29 PM Page: 6Meridian City Council Meeting Agenda June 18, 2019 – Page 144 of 186 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund KEVIN & KRISTIN MURRAY Refund:Wat/Sew/Trash; 5008 W. Charles St.84.26 60 Enterprise Fund KNIFE RIVER Water Sewer Main Replacement Gregory Lift Abandonment 261,470.40 60 Enterprise Fund LAWN CO MAINTENANCE 19-0222 price code #1/landscape maint contract - June 2019 2,364.56 60 Enterprise Fund LAWN CO MAINTENANCE Repaired Sod @ Franklin & Eagle PRV Abandonment; Qty 1 254.40 60 Enterprise Fund LAWRENCE & CAROL CRIST Refund:Wat/Sew/Trash; 3611 N. Price Way 141.69 60 Enterprise Fund MIKE RICE EXCAVATION NO PO- Sewer Line Repair 1032 W. 8th St. on 5/25/19 3,350.00 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Correct charge for air hose (24ft)58.43 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 19-0211 Well 28 Water Treatment Service to 5/17/19 9,951.59 60 Enterprise Fund MOUNTAIN WATERWORKS, INC Water Quality Analysis; Qty 1; PO#18-0388 6,475.00 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Air hose for shop (1 qty)51.11 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Allen wrenchs for shop (2 qty)11.36 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Anitbotic ointment, burn cream, antiseptic wipes (7 qty)18.57 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Blue nitrile gloves-size XL (20 qty)281.00 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Bolts for stock (130 qty)89.16 60 Enterprise Fund NAPA AUTO PARTS Hexbit Skt; Qty 1 5.02 60 Enterprise Fund NORCO Cylinder rental for May 2019 61.44 60 Enterprise Fund NORCO High Visability Safety Shirts for Inspectors 102.64 60 Enterprise Fund OLIVIA MITCHELL Refund:Wat/Sew/Trash; 4211 W. Lost Rapids Dr.41.09 60 Enterprise Fund OXARC, INC.Sodium Hypo @ Well 27,19,20,11,Vic Res;Qty 2100gl;PO#19-0010 3,468.00 60 Enterprise Fund REALTY MANAGEMENT ASSOCIATES Refund:Wat/Sew/Trash; 1521 E. Drucker Ln 21.14 Date: 6/13/19 12:44:29 PM Page: 7Meridian City Council Meeting Agenda June 18, 2019 – Page 145 of 186 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund REGINALD BENSON Refund:Wat/Sew/Trash; 848 E. Hawk St.75.20 60 Enterprise Fund REPUBLIC SERVICES - TRANSFER STATION Biosoilds disposal for May 2019 20,895.72 60 Enterprise Fund REPUBLIC SERVICES, INC.Republic Trash Services May 2019 1,276,800.15 60 Enterprise Fund RICHARD & NANCY IOSET Refund:Wat/Sew/Trash; 2715 N. Greenbelt Pl 59.58 60 Enterprise Fund RICOH USA, INC C86234082 b/w (355 qty) & color (233 qty) images 17.36 60 Enterprise Fund RICOH USA, INC C86236263 b/w (125 qty) & color (329 qty) images 21.43 60 Enterprise Fund RICOH USA, INC C86242095 b/w (892 qty) & color (1,050 qty) images 59.81 60 Enterprise Fund ROCKY MOUNTAIN VALVES & AUTOMATIONS, INC. 6 in valve for digester drain valve replacement (1 qty)1,231.36 60 Enterprise Fund RONALD RAPP Refund:Wat/Sew/Trash; 2300 W. Whitelaw Dr.132.55 60 Enterprise Fund SATYENDRA GHOSH Refund:Wat/Sew/Trash; 2279 W. Rainfall St.81.96 60 Enterprise Fund SAWTOOTH LAW OFFICES 211 E. Pine Parking Lot Claim 4,129.70 60 Enterprise Fund SPECIALTY CONSTRUCTION SUPPLY Pothole Patch UPM; Qty 10 195.00 60 Enterprise Fund SPECIALTY CONSTRUCTION SUPPLY Road Work Signs; Qty 37; WO# 257275 405.15 60 Enterprise Fund SUMNER & MARILYN WESTON FAMILY TRUST Refund:Wat/Sew/Trash; 3596 S. Milan Pl 21.92 60 Enterprise Fund SYNCB/AMAZON Amplifier w/ Microphone, PW Week Tour; Qty 2 109.76 60 Enterprise Fund SYNCB/AMAZON Batteries, doc holder, plates, toaster, bowls, coffee org 36.95 60 Enterprise Fund SYNCB/AMAZON Microphone Kit, PW Week Tour; Qty 1 39.99 60 Enterprise Fund SYNCB/AMAZON Ticketbox for Public Works Event Drawings 24.66 60 Enterprise Fund TC SALES & SERVICE Parts to rebuild pump 2 at Landing lift station (18 qty)4,335.58 60 Enterprise Fund TELANSWER, INC Answering service 232.40 Date: 6/13/19 12:44:29 PM Page: 8Meridian City Council Meeting Agenda June 18, 2019 – Page 146 of 186 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund TODD SHANE & KRSTINA BELL Refund:Wat/Sew/Trash; 4062 S. Da Vinci Way 200.00 60 Enterprise Fund TROY BALL Refund:Dumpster Acct Closed Deposit Released, 813 NW 9th Pl 20.60 60 Enterprise Fund UNITED OIL Diesel for big tank (1,500 gal)3,525.00 60 Enterprise Fund UNITED OIL Drum return (1 qty)(20.00) 60 Enterprise Fund USA BLUEBOOK 2ft Meter Flange Gasket; Qty 50; WO#88888 152.33 60 Enterprise Fund USA BLUEBOOK Pressure Gauge; Qty 1; WO#88888 33.95 60 Enterprise Fund VALLEY CUSTOM TRACTOR SERVICES Mow Lot @ Ustick & Ten Mile; WO#257269 500.00 60 Enterprise Fund XEROX CORPORATION - PASADENA LX7658362 monthly copier lease for Apr 2019 148.04 Total 60 Enterprise Fund 2,638,063.07 Report Total 2,754,486.00 Date: 6/13/19 12:44:29 PM Page: 9Meridian City Council Meeting Agenda June 18, 2019 – Page 147 of 186 EIDIAN.,!-- DAHJ CITY COUNCIL WORK SESSION AGENDA .lune 18, 2019 Agenda Item Number: 4 A Project File Name/Number: Item Title: Human Resources: Benefits Self -funding quarterly update Meeting Notes: u� APPROWD - �,&#vs,� �rLs�-� W� k a -6;),+ y hp aCJ C) 5d No - C,vej)er, I TEM SHEET C ouncil Agenda I tem - 4.A . Presenter: Estimated Time f or P resentation: 15 Title of I tem - Human Resources: Benefits S elf-F unding Quarterly Update [Action Item] Meridian City Council Meeting Agenda June 18, 2019 – Page 148 of 186 City of Meridian Employee Benefits Trust Board of Trustee Recommendations 1. Bill Nary, City Attorney 30+ Years Public Administration experience as Deputy City Attorney, Senior Deputy City Attorney, City Attorney and City Councilmember Started with the City of Meridian in January 2002 Led the Benefits Committee from 2004 to 2013, participant of the Committee since 2013 2. Alexander Freitag, Public Works Business Division Manager 26+ Years Business Experience as Operator, Supervisor, Manager, Tax Associate, Utilities Analyst and Business Division Manager Started with City of Meridian in November 2013 Started on the Benefits Committee in 2017 3. Eric Strolberg, Police Sergeant 24+ Years Public Safety Experience as Police Officer, Police Sergeant and Idaho POST Academy Instructor Started with City of Meridian in August 1995 Served on Benefits Committee Since its Inception 4. Christena Barney, Human Resources Generalist 13+ Year Public Administration/Benefits Experience as Administrative Assistant, Assistant City Clerk, Benefits Specialist and HR Generalist - Benefits Started with City of Meridian in January 2014 Led the Benefits Committee since 2014 Road to Self-Funding June 2019 1 June 18, 2019 Road to Self-Funding Objective Goal Summary Change City’s benefit funding mechanism from Fully-Insured to Self-Funded by 1/1/2020. Objective Success Benefit funding fully converted to Partially Self-Funded by 1/1/2020. o Trust established o Trustees Appointed o Trust Funded Progress Since Last Update (March 2019) Benefits Committee discussed and agreed to update the timeline to implement January 1, 2020 rather than January 1, 2021. Benefits Committee met and discussed the 2020 Renewals and Plan Designs that will be incorporated into the Trust Agreement. The potential trustees, Eric Strolberg of the Police Department, Alex Freitag of the Public Works Department, Bill Nary of the Legal Department and Christena Barney of the Human Resources Department have completed the Biographical Affidavits required by the Department of Insurance (DOI). Biographical Affidavits for the potential trustees have been sent to DOI for review and approval. Current Activity & Initiatives Formal Trustee Recommendations to Council for approval. Plan information to be sent to Bill Nary to share with Trust Attorney to begin the Trust Agreement. Begin constructing Trust Agreement with Trust Attorney. Have begun completing required registration documents with assistance from Mercer. Next Steps See attached updated timeline. 2019 CITY OF MERIDIAN PLANNING CALENDAR FOR 1/1/2020 IMPLEMENTATION JANUARY FEBRUARY MARCH •Review claims through November •Kick-off conversation on self -funding-All options and opportunities •Determine timeline and goal for effective date of 1/1/2020 or 1/1/2021? •Discuss Trustee Strategy (how many? Who?) •Benefits Committee Future Strategy •Discuss Surplus requirement •Review total plan year experience –2019 •Regroup on recommendations for Trustees •Determine legal resource for the Irrevocable Trust Agreement •Determine Casualty source for Fidelity Bond •City of Meridian By-laws? If so, needed •Meet with the DOI to discuss Requirements •Finalize decisions •Review plan experience thru January •Benefit Plan Strategy Meeting •Finalize vetting of Trustees -Will City Council Approval be necessary? •Discussions on roles and responsibilities •Responsibility for Investments in Trust? •Finalize decision on What plan’s to self -fund •(Medical/Rx, Dental and Vision) APRIL MAY JUNE •Review plan experience thru February •Pre-Renewal Planning, including experience reporting and budget reconciliation •Deliver quarterly experience report •Kick-off planning for next annual enrollment •Pre-renewal discussion, including potential options for 2020 •Review plan experience thru March •Request and receive renewal •Request self -funded alternatives •Request any plan design changes •Discuss trends in plan offerings •Discuss opportunities for cost management •Review plan experience thru April •Negotiate competitive renewal •Negotiate competitive self -funded plan •Decide on level of Stop -loss •Review final options •Begin Trust Agreement •Council Update/Trustee Approval JULY AUGUST SEPTEMBER •Review Experience thru May •Finalize all carriers funding, plan designs and program decisions •Begin process for funding projections •Determine Contribution strategy •Begin Finalizing Trust Agreement –City Council Approval on Final Trust Agreement •Set-Up Trust Bank Account •Accountant Agreement •Review plan experience June •Document all City decisions •Complete array of Registration requirements/documents, including Application •Finalize budget,rates and contributions for 2020 •Work with Blue Cross to Finalize all contracts and preparation of documents •Begin preparing financial documents for Registration Requirements •Request Fidelity Bond be issued •Review plan experience thru July •Perform end to end administration testing in preparation for annual enrollment •Finalize annual enrollment communication materials •Begin Open Enrollment Communications •Collect, review and post benefit summaries and SBCs •Mercer prepares Actuarial Certification of all projections, rates and surplus requirement •Final determination –Submit Registration? OCTOBER NOVEMBER DECEMBER •Review plan experience thru August •Provide completed registration packet for review by the DOI •Benefits Fair •Open Enrollment Begins •Review plan experience thru September •Open Enrollment –Completion •Provide any details needed by DOI •Review plan experience thru October •Prepare for Jan 1 go -live •Approval of Registration back from DOI E IDIA 1* DAHO CITY COUNCIL WORK SESSION AGENDA June 18, 2019 Agenda Item Number: 5 A Project File Name/Number: Item Title: Real Property Lease Agreement with Union Pacific for Vehicle Surface Parking at Former Frontier Tire Location Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.A . Presenter: Estimated Time f or P resentation: 1 minute Title of I tem - Real Property L ease Agreement with Union P acific for Vehicle Surface Parking at F ormer F rontier T ire L ocation T his item may be considered f or approval by City Council after they have acted on the budget amendment request regarding this matter. AT TAC HM E NT S: Description Type Upload D ate L ease A greement A greements / C ontracts 6/13/2019 Map of L eased Area E xhibit 6/14/2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 149 of 186 June 12, 2019 Folder: 3155-75 TED BAIRD CITY OF MERIDIAN IDAHO 33 E BROADWAY AVE. MERIDIAN ID 83642 RE: Lease Covering Use of Railroad Property at Meridian, Idaho Dear Mr. Baird: Pursuant to your request, enclosed are two (2) originals of the above-referenced Lease for your execution. In the enclosed envelope, please return the following: 1. ALL ORIGINALS of the Lease signed by the appropriate party. If approved by the Railroad Company, a fully-executed original will be returned to you for your records. 2. COMPLETED Real Estate Environmental Lessee Questionnaire. 3. CHECK, with Folder No. 03155-75 written on the front, in the amount of Five Hundred Eighty Three and 35/100 Dollars ($583.35) covering the rental and administrative fees, if any. Future rental will be billed and payment should be directed to the address on the invoice. Both copies of the above-mentioned lease document, plus the questionnaire, and the check must be received by this office within 30 days of the date of this letter for consideration by Railroad Company management. You are not authorized to enter the premises until you are in possession of a fully executed copy of this Lease. NOTHING IN THIS CORRESPONDENCE SHOULD BE CONSTRUED AS A COMMITMENT TO LEASE REAL PROPERTY AS SUCH A COMMITMENT REQUIRES FORMAL RAILROAD MANAGEMENT APPROVAL. IF SUCH APPROVAL IS RECEIVED, A FULLY EXECUTED COPY OF THE LEASE WILL BE RETURNED TO YOU. If you have any questions regarding this Lease, please contact me at (402) 544-7510 or magibili@up.com. Sincerely, Union Pacific Railroad Real Estate 1400 Douglas Street Stop 1690 Omaha, Nebraska 68179-1690 fx. (402) 501-0340 Meridian City Council Meeting Agenda June 18, 2019 – Page 150 of 186 Michael Gibilisco Mgr - Real Estate Meridian City Council Meeting Agenda June 18, 2019 – Page 151 of 186 Folder: 3155-75 TED BAIRD CITY OF MERIDIAN IDAHO 33 E BROADWAY AVE. MERIDIAN ID 83642 RE: Lease Covering Use of Railroad Property at Meridian, Idaho Dear Mr. Baird: Attached for your permanent record is a fully executed original of the above-referenced Lease. The Railroad Company has authorized the installation of fiber optic cable facilities on its property in certain areas. Prior to digging on the Railroad’s property you must contact the Railroad Company at 1-800-336-9193 to determine if this property contains fiber optic cable. In any event, you should thoroughly review the terms and conditions of this Lease. In compliance with the Internal Revenue Service’s policy regarding Form 1099, please be advised that 94-6001323 is Union Pacific Railroad Company’s Federal Taxpayer Identification Number and we are doing business as a corporation. Sincerely, Michael Gibilisco Mgr - Real Estate (402) 544-7510 Union Pacific Railroad Real Estate 1400 Douglas Street Stop 1690 Omaha, Nebraska 68179-1690 fx. (402) 501-0340 Meridian City Council Meeting Agenda June 18, 2019 – Page 152 of 186 Audit No. Industrial Lease (Year To Year) 09-01-06 Folder No. 03155-75 (Unimproved Property) Form Approved, Law LEASE OF PROPERTY (INDUSTRIAL LEASE - UNIMPROVED - YEAR TO YEAR) THIS LEASE ("Lease") is entered into on IS SA AIM. , 201, between UNION PACIFIC RAILROAD COMPANY ("Lessor") and CITY OF MERIDIAN IDAHO, an Idaho municipal corporation, whose address is 33 E Broadway Ave. , Meridian, Idaho 83642 ("Lessee"). IT IS AGREED BETWEEN THE PARTIES AS FOLLOWS: Article 1. PREMISES; USE. Lessor leases to Lessee and Lessee leases from Lessor the premises ("Premises") at Meridian, Idaho, shown on the print dated May 22, 2019, marked Exhibit A, hereto attached and made a part hereof, subject to the provisions of this Lease and of Exhibit B attached hereto and made a part hereof. The Premises may be used for parking and building exterior aesthetic maintenance, and purposes incidental thereto, only, and for no other purpose. Article 2. TERM. The term of this Lease shall commence June 19, 2019, and, unless sooner terminated as provided in this Lease, shall extend for one year and thereafter shall automatically be extended from year to year. Article 3. FIXED RENT. A. Lessee shall pay to Lessor, in advance, fixed rent of Four Hundred Sixteen and 67/100 Dollars ($416.67) per month. The rent shall be automatically increased by Three percent (3%) annually, cumulative and compounded. B. Not more than once every three (3) years, Lessor may redetermine the fixed rent. If Lessor redetermines the rent, Lessor shall notify Lessee of such change. Article 4. INSURANCE. A. Throughout the entire term of this Lease, Lessee shall maintain the insurance coverage required under Exhibit C hereto attached and made a part hereof. B. Not more frequently than once every two years, Lessor may reasonably modify the required insurance coverage to reflect then -current risk management practices in the railroad industry and underwriting practices in the insurance industry. C. Upon request of Lessor, Lessee shall provide to Lessor a certificate issued by its insurance carrier evidencing the insurance coverage required under Exhibit C. D. All insurance correspondence shall be directed to: Real Estate Department, 1400 Douglas Street STOP 1690, Omaha, Nebraska 68179-1690, Folder No. 03155-75. IN WITNESS WHEREOF, the parties have executed this Lease as of the day and year first herein written. Lessor: Lessee: UNION PACIFIC RAILROAD COMPANY CITY OF MERIDIAN IDAHO By: By: Director - Real Estate Title: C7r NOTE: Industrial Lease (Year To Year) 09-01-06 (Unimproved Property) Form Approved, Law EXHIBIT B TO INDUSTRIAL LEASE (UNIMPROVED YEAR TO YEAR) Section 1. IMPROVEMENTS. No improvements placed upon the Premises by Lessee shall become a part of the realty. Section 2. RESERVATIONS, TITLE AND PRIOR RIGHTS. A. Lessor reserves to itself, its agents and contractors, the right to enter the Premises at such times as will not unreasonably interfere with Lessee's use of the Premises. B. Lessor reserves (i) the exclusive right to permit third party placement of advertising signs on the Premises, and (ii) the right to construct, maintain and operate new and existing facilities (including, without limitation, trackage, fences, communication facilities, roadways and utilities) upon, over, across or under the Premises, and to grant to others such rights, provided that Lessee's use of the Premises is not interfered with unreasonably. C. Lessee acknowledges that Lessor makes no representations or warranties, express or implied, concerning the title to the Premises, and that the rights granted to Lessee under this Lease do not extend beyond such right, title or interest as Lessor may have in and to the Premises. Without limitation of the foregoing, this Lease is made subject to all outstanding rights, whether or not of record. Lessor reserves the right to renew any such outstanding rights granted by Lessor or Lessor's predecessors. D. Without limitation of Subparagraphs B. and C. above, Lessee shall not interfere in any manner with the use or operation of any signboards now or hereafter placed on the Premises or with any property uses in connection with such signboards (such as, by way of example and not in limitation, roadways providing access to such signboards). In no event may Lessee construct on the Premises any improvements that interfere in any manner with the visibility or operation of any signboards now or hereafter on the Premises or on property in proximity to the Premises. Section 3. PAYMENT OF RENT. Rent (which includes the fixed advance rent and all other amounts to be paid by Lessee under this Lease) shall be paid in lawful money of the United States of America, at such place as shall be designated by the Lessor, and without offset or deduction. Section 4. TAXES AND ASSESSMENTS. A. Lessee shall pay, prior to delinquency, all taxes levied during the life of this Lease on all personal property and improvements on the Premises not belonging to Lessor. If such taxes are paid by Lessor, either separately or as a part of the levy on Lessor's real property, Lessee shall reimburse Lessor in full within thirty (30) days after rendition of Lessor's bill. B. If the Premises are specially assessed for public improvements, the annual rent will be automatically increased by 12% of the full assessment amount. Meridian City Council Meeting Agenda June 18, 2019 – Page 155 of 186 Section 5. WATER RIGHTS. This Lease does not include any right to the use of water under any water right of Lessor, or to establish any water rights except in the name of Lessor. Section 6. CARE AND USE OF PREMISES. A. Lessee shall use reasonable care and caution against damage or destruction to the Premises. Lessee shall not use or permit the use of the Premises for any unlawful purpose, maintain any nuisance, permit any waste, or use the Premises in any way that creates a hazard to persons or property. Lessee shall keep the sidewalks and public ways on the Premises, and the walkways appurtenant to any railroad spur track(s) on or serving the Premises, free and clear from any substance which might create a hazard. B. Lessee shall not permit any sign on the Premises, except signs relating to Lessee's business. C. If any improvement on the Premises other than the Lessor Improvements is damaged or destroyed by fire or other casualty, Lessee shall, within thirty (30) days after such casualty, remove all debris resulting therefrom. If Lessee fails to do so, Lessor may remove such debris, and Lessee agrees to reimburse Lessor for all expenses incurred within thirty (30) days after rendition of Lessor's bill. D. Lessee shall comply with all governmental laws, ordinances, rules, regulations and orders relating to Lessee's use of the Premises and this Lease, including, without limitation, any requirements for subdividing or platting the Premises. Section 7. HAZARDOUS MATERIALS, SUBSTANCES AND WASTES. A. Without the prior written consent of Lessor, Lessee shall not use or permit the use of the Premises for the generation, use, treatment, manufacture, production, storage or recycling of any Hazardous Substances, except that Lessee may use, if lawful, small quantities of common chemicals such as adhesives, lubricants and cleaning fluids in order to conduct business at the Premises. The consent of Lessor may be withheld by Lessor for any reason whatsoever, and may be subject to conditions in addition to those set forth below. It shall be the sole responsibility of Lessee to determine whether or not a contemplated use of the Premises is a Hazardous Substance use. B. In no event shall Lessee (i) release, discharge or dispose of any Hazardous Substances, (ii) bring any hazardous wastes as defined in RCRA onto the Premises, (iii) install or use on the Premises any underground storage tanks, or (iv) store any Hazardous Substances within one hundred feet (100') of the center line of any main track. C. If Lessee uses or permits the use of the Premises for a Hazardous Substance use, with or without Lessor's consent, Lessee shall furnish to Lessor copies of all permits, identification numbers and notices issued by governmental agencies in connection with such Hazardous Substance use, together with such other information on the Hazardous Substance use as may be requested by Lessor. If requested by Lessor, Lessee shall cause to be performed an environmental assessment of the Premises upon termination of the Lease and shall furnish Lessor a copy of such report, at Lessee's sole cost and expense. Meridian City Council Meeting Agenda June 18, 2019 – Page 156 of 186 D. Without limitation of the provisions of Section 12 of this Exhibit B, Lessee shall be responsible for all damages, losses, costs, expenses, claims, fines and penalties related in any manner to any Hazardous Substance use of the Premises (or any property in proximity to the Premises) during the term of this Lease or, if longer, during Lessee's occupancy of the Premises, regardless of Lessor's consent to such use or any negligence, misconduct or strict liability of any Indemnified Party (as defined in Section 12), and including, without limitation, (i) any diminution in the value of the Premises and/or any adjacent property of any of the Indemnified Parties, and (ii) the cost and expense of clean-up, restoration, containment, remediation, decontamination, removal, investigation, monitoring, closure or post-closure. Notwithstanding the foregoing, Lessee shall not be responsible for Hazardous Substances (i) existing on, in or under the Premises prior to the earlier to occur of the commencement of the term of the Lease or Lessee's taking occupancy of the Premises, or (ii) migrating from adjacent property not controlled by Lessee, or (iii) placed on, in or under the Premises by any of the Indemnified Parties; except where the Hazardous Substance is discovered by, or the contamination is exacerbated by, any excavation or investigation undertaken by or at the behest of Lessee. Lessee shall have the burden of proving by a preponderance of the evidence that any of the foregoing exceptions to Lessee's responsibility for Hazardous Substances applies. E. In addition to the other rights and remedies of Lessor under this Lease or as may be provided by law, if Lessor reasonably determines that the Premises may have been used during the term of this Lease or any prior lease with Lessee for all or any portion of the Premises, or are being used for any Hazardous Substance use, with or without Lessor's consent thereto, and that a release or other contamination may have occurred, Lessor may, at its election and at any time during the life of this Lease or thereafter (i) cause the Premises and/or any adjacent premises of Lessor to be tested, investigated, or monitored for the presence of any Hazardous Substance, (ii) cause any Hazardous Substance to be removed from the Premises and any adjacent lands of Lessor, (iii) cause to be performed any restoration of the Premises and any adjacent lands of Lessor, and (iv) cause to be performed any remediation of, or response to, the environmental condition of the Premises and the adjacent lands of Lessor, as Lessor reasonably may deem necessary or desirable, and the cost and expense thereof shall be reimbursed by Lessee to Lessor within thirty (30) days after rendition of Lessor's bill. In addition, Lessor may, at its election, require Lessee, at Lessee's sole cost and expense, to perform such work, in which event, Lessee shall promptly commence to perform and thereafter diligently prosecute to completion such work, using one or more contractors and a supervising consulting engineer approved in advance by Lessor. F. For purposes of this Section 7, the term "Hazardous Substance" shall mean (i) those substances included within the definitions of "hazardous substance", "pollutant", "contaminant", or "hazardous waste", in the Comprehensive Environmental Response, Compensation and Liability Act of 1980, 42 U.S.C. §§ 9601, et seq., as amended or in RCRA, the regulations promulgated pursuant to either such Act, or state laws and regulations similar to or promulgated pursuant to either such Act, (ii) any material, waste or substance which is (A) petroleum, (B) asbestos, (C) flammable or explosive, or (D) radioactive; and (iii) such other substances, materials and wastes which are or become regulated or classified as hazardous or toxic under any existing or future federal, state or local law. Section 8. UTILITIES. A. Lessee will arrange and pay for all utilities and services supplied to the Premises or to Lessee. B. All utilities and services will be separately metered to Lessee. If not separately metered, Lessee shall pay its proportionate share as reasonably determined by Lessor. Meridian City Council Meeting Agenda June 18, 2019 – Page 157 of 186 Section 9. LIENS. Lessee shall not allow any liens to attach to the Premises for any services, labor or materials furnished to the Premises or otherwise arising from Lessee's use of the Premises. Lessor shall have the right to discharge any such liens at Lessee's expense. Section 10. ALTERATIONS AND IMPROVEMENTS; CLEARANCES. A. No alterations, improvements or installations may be made on the Premises without the prior consent of Lessor. Such consent, if given, shall be subject to the needs and requirements of the Lessor in the operation of its Railroad and to such other conditions as Lessor determines to impose. In all events such consent shall be conditioned upon strict conformance with all applicable governmental requirements and Lessor's then-current clearance standards. B. All alterations, improvements or installations shall be at Lessee's sole cost and expense. C. Lessee shall comply with Lessor's then-current clearance standards, except (i) where to do so would cause Lessee to violate an applicable governmental requirement, or (ii) for any improvement or device in place prior to Lessee taking possession of the Premises if such improvement or device complied with Lessor's clearance standards at the time of its installation. D. Any actual or implied knowledge of Lessor of a violation of the clearance requirements of this Lease or of any governmental requirements shall not relieve Lessee of the obligation to comply with such requirements, nor shall any consent of Lessor be deemed to be a representation of such compliance. Section 11. AS-IS. Lessee accepts the Premises in its present condition with all faults, whether patent or latent, and without warranties or covenants, express or implied. Lessee acknowledges that Lessor shall have no duty to maintain, repair or improve the Premises. Section 12. RELEASE AND INDEMNITY. A. As a material part of the consideration for this Lease, Lessee, to the extent it may lawfully do so, waives and releases any and all claims against Lessor for, and agrees to indemnify, defend and hold harmless Lessor, its affiliates, and its and their officers, agents and employees ("Indemnified Parties") from and against, any loss, damage (including, without limitation, punitive or consequential damages), injury, liability, claim, demand, cost or expense (including, without limitation, attorneys' fees and court costs), fine or penalty (collectively, "Loss") incurred by any person (including, without limitation, Lessor, Lessee, or any employee of Lessor or Lessee) (i) for personal injury or property damage caused to any person while on or about the Premises, or (ii) arising from or related to any use of the Premises by Lessee or any invitee or licensee of Lessee, any act or omission of Lessee, its officers, agents, employees, licensees or invitees, or any breach of this Lease by Lessee. B. The foregoing release and indemnity shall apply regardless of any negligence, misconduct or strict liability of any Indemnified Party, except that the indemnity, only, shall not apply to any Loss determined by final order of a court of competent jurisdiction to have been caused by the sole active direct negligence of any Indemnified Party. Meridian City Council Meeting Agenda June 18, 2019 – Page 158 of 186 C. Where applicable to the Loss, the liability provisions of any contract between Lessor and Lessee covering the carriage of shipments or trackage serving the Premises shall govern the Loss and shall supersede the provisions of this Section 12. D. No provision of this Lease with respect to insurance shall limit the extent of the release and indemnity provisions of this Section 12. Section 13. TERMINATION. A. Lessor may terminate this Lease for Lessee's default by giving Lessee notice of termination, if Lessee (i) defaults under any obligation of Lessee under this Lease and, after written notice is given by Lessor to Lessee specifying the default, Lessee fails either to immediately commence to cure the default, or to complete the cure expeditiously but in all events within thirty (30) days after the default notice is given, or (ii) Lessee abandons the Premises for a period of one hundred twenty (120) consecutive days. B. Notwithstanding the terms of this Lease set forth in Article II, Lessor or Lessee may terminate this Lease without cause upon thirty (30) day’s written notice to the other party; provided, however, that at Lessor's election, no such termination by Lessee shall be effective unless and until Lessee has vacated and restored the Premises as required in Section 15A, at which time Lessor shall refund to Lessee, on a pro rata basis, any unearned rental paid in advance. Notwithstanding anything to the contrary in this Lease, if Lessee has not complied with the requirements of Section 15 A, this Lease, together with all terms contained herein (including payment of rent) will remain in effect until the requirements of Section 15A are met, unless Lessor, in its sole discretion, elects to terminate this Lease. Section 14. LESSOR'S REMEDIES. Lessor's remedies for Lessee's default are to (a) enter and take possession of the Premises, without terminating this Lease, and relet the Premises on behalf of Lessee, collect and receive the rent from reletting, and charge Lessee for the cost of reletting, and/or (b) terminate this Lease as provided in Section 13 above and sue Lessee for damages, and/or (c) exercise such other remedies as Lessor may have at law or in equity. Lessor may enter and take possession of the Premises by self-help, by changing locks, if necessary, and may lock out Lessee, all without being liable for damages. Section 15. VACATION OF PREMISES; REMOVAL OF LESSEE'S PROPERTY. A. Upon termination howsoever of this Lease, Lessee (i) shall have peaceably and quietly vacated and surrendered possession of the Premises to Lessor, without Lessor giving any notice to quit or demand for possession, and (ii) shall have removed from the Premises all structures, property and other materials not belonging to Lessor, including all personal property and restored the surface to as good a condition as the same was in before such structures were erected, including, without limitation, the removal of foundations, the filling in of excavations and pits, and the removal of debris and rubbish. B. If Lessee has not completed such removal and restoration prior to termination of this Lease, Lessor may, at its election, and at any time or times, (i) perform the work and Lessee shall reimburse Lessor for the cost thereof within thirty (30) days after bill is rendered, (ii) take title to all or any portion of such structures or property by giving notice of such election to Lessee, and/or (iii) treat Lessee as a holdover tenant at will until such removal and restoration is completed. Meridian City Council Meeting Agenda June 18, 2019 – Page 159 of 186 Section 16. FIBER OPTICS. Lessee shall telephone Lessor during normal business hours (7:00 a.m. to 9:00 p.m., Central Time, Monday through Fridays, except for holidays) at 1-800-336-9193 (also a 24-hour, 7-day number for emergency calls) to determine if fiber optic cable is buried on the Premises. Lessor may change the telephone number and hours of operation by giving Lessee notice of the change. If cable is buried on the Premises, Lessee will telephone the telecommunications company(ies), arrange for a cable locator, and make arrangements for relocation or other protection of the cable. Notwithstanding compliance by Lessee with this Section 16, the release and indemnity provisions of Section 12 above shall apply fully to any damage or destruction of any telecommunications system. Section 17. NOTICES. Any notice, consent or approval to be given under this Lease shall be in writing, and personally served, sent by facsimile to (402) 501-0340, by email or by reputable courier service, or sent by certified mail, postage prepaid, return receipt requested, to Lessor at: Union Pacific Railroad Company, Attn: AVP - Real Estate, Real Estate Department, 1400 Douglas Street, Stop 1690, Omaha, Nebraska 68179; and to Lessee at the above address, or such other address as a party may designate in notice given to the other party. Mailed notices shall be deemed served five (5) days after deposit in the U.S. Mail. Notices which are faxed, emailed, are personally served or sent by courier service shall be deemed served upon receipt. Section 18. ASSIGNMENT. A. Lessee shall not sublease the Premises, in whole or in part, or assign, encumber or transfer (by operation of law or otherwise) this Lease, without the prior consent of Lessor, which consent may be denied at Lessor's sole and absolute discretion. Any purported transfer or assignment without Lessor's consent shall be void and shall be a default by Lessee. B. Subject to this Section 18, this Lease shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors, administrators, successors and assigns. Section 19. CONDEMNATION. If, as reasonably determined by Lessor, the Premises cannot be used by Lessee because of a condemnation or sale in lieu of condemnation, then this Lease shall automatically terminate. Lessor shall be entitled to the entire award or proceeds for any total or partial condemnation or sale in lieu thereof, including, without limitation, any award or proceeds for the value of the leasehold estate created by this Lease. Notwithstanding the foregoing, Lessee shall have the right to pursue recovery from the condemning authority of such compensation as may be separately awarded to Lessee for Lessee's relocation expenses, the taking of Lessee's personal property and fixtures, and the interruption of or damage to Lessee's business. Section 20. ATTORNEY'S FEES. If either party retains an attorney to enforce this Lease (including, without limitation, the indemnity provisions of this Lease), the prevailing party is entitled to recover reasonable attorney's fees. Meridian City Council Meeting Agenda June 18, 2019 – Page 160 of 186 Section 21. RIGHTS AND OBLIGATIONS OF LESSOR. If any of the rights and obligations of Lessor under this Lease are substantially and negatively affected by any changes in the laws applicable to this Lease, whether statutory, regulatory or under federal or state judicial precedent, then Lessor may require Lessee to enter into an amendment to this Lease to eliminate the negative effect on Lessor's rights and obligations to the extent reasonably possible. Section 22. MODIFICATION, WAIVER OF DEFAULT, ENTIRE AGREEMENT. No waiver, modification or amendment to this Lease, including specifically but not limited to, any indemnity and/or insurance requirement herein, shall be of any force or effect unless made in writing, signed by Lessor and Lessee and specifying with particularity the nature and extent of such waiver, modification or amendment. This Lease is the entire agreement between the parties, and supersedes all other oral or written agreements between the parties pertaining to this transaction, and any other lease under which all or any portion of the Premises was leased to Lessee. Notwithstanding the prior sentence, Lessee shall retain any and all obligations and liabilities which may have accrued under any other such agreements prior to the commencement of the term of this Lease. Section 23. WATER WELL(S). The installation of new water well(s) or use of existing water well(s) or other equipment or facilities designed to secure potable or non-potable water from sources on the leased premises, or from any adjoining property owned or operated by Lessor, is prohibited. Meridian City Council Meeting Agenda June 18, 2019 – Page 161 of 186 Approved: Insurance Group Created: 2/10/06 Last Modified: 7/2/07 EXHIBIT C Union Pacific Railroad Contract Insurance Requirements Lease of Land Lessee shall, at its sole cost and expense, procure and maintain during the life of this Lease (except as otherwise provided in this Lease) the following insurance coverage: A. Commercial General Liability insurance. Commercial general liability (CGL) with a limit of not less than $2,000,000 each occurrence and an aggregate limit of not less than $4,000,000. CGL insurance must be written on ISO occurrence form CG 00 01 12 04 (or a substitute form providing equivalent coverage). The policy must also contain the following endorsement, which must be stated on the certificate of insurance: Contractual Liability Railroads ISO form CG 24 17 10 01 (or a substitute form providing equivalent coverage) showing “Premises” as the Designated Job Site. B. Business Automobile Coverage insurance. Business auto coverage written on ISO form CA 00 01 10 01 (or a substitute form providing equivalent liability coverage) with a combined single limit of not less $2,000,000 for each accident, and coverage must include liability arising out of any auto (including owned, hired, and non-owned autos). The policy must contain the following endorsements, which must be stated on the certificate of insurance: Coverage For Certain Operations In Connection With Railroads ISO form CA 20 70 10 01 (or a substitute form providing equivalent coverage) showing “Premises” as the Designated Job Site. Motor Carrier Act Endorsement - Hazardous materials clean up (MCS-90) if required by law. C. Workers Compensation and Employers Liability insurance. Coverage must include but not be limited to: Contractor's statutory liability under the workers' compensation laws of the state(s) affected by this Agreement. Employers' Liability (Part B) with limits of at least $500,000 each accident, $500,000 disease policy limit $500,000 each employee. If Lessee is self-insured, evidence of state approval and excess workers compensation coverage must be provided. Coverage must include liability arising out of the U. S. Longshoremen's and Harbor Workers' Act, the Jones Act, and the Outer Continental Shelf Land Act, if applicable. In any and all Claims against Lessor by any employee of Lessee, Lessee’s indemnification obligation under this section shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable under any workers compensation acts, disability benefits acts or other employee benefits acts. D. Pollution Liability insurance. If permitted use as defined in this Lease includes any generation, handling, enrichment, storage, manufacture, or production of hazardous materials pollution liability insurance is required. Pollution liability coverage must be written on ISO form Pollution Liability Coverage Form Designated Sites CG 00 39 12 04 (or a substitute form providing equivalent liability coverage), with limits of at least $5,000,000 per occurrence and an aggregate limit of $10,000,000. Meridian City Council Meeting Agenda June 18, 2019 – Page 162 of 186 If hazardous materials are disposed of from the Premises, Lessee must furnish to Lessor evidence of pollution legal liability insurance maintained by the disposal site operator for losses arising from the insured facility accepting the materials, with coverage in minimum amounts of $1,000,000 per loss, and an annual aggregate of $2,000,000. E. Umbrella or Excess insurance. If Lessee utilizes umbrella or excess policies, these policies must “follow form” and afford no less coverage than the primary policy. Other Requirements F. All policy(ies) required above must include Lessor as “Additional Insured” using ISO Additional Insured Endorsement CG 20 11 (or a substitute form providing equivalent coverage). The coverage provided to Lessor as additional insured shall, to the extent provided under ISO Additional Insured Endorsement CG 20 11, provide coverage for Lessor’s negligence whether sole or partial, active or passive, and shall not be limited by Lessee's liability under the indemnity provisions of this Lease. G. Lessee waives all rights against Lessor and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the workers compensation and employers’ liability or commercial umbrella or excess liability insurance obtained by Lessee required by this agreement. H. Punitive damages exclusion, if any, must be deleted (and the deletion indicated on the certificate of insurance), unless (a) insurance coverage may not lawfully be obtained for any punitive damages that may arise under this Lease, or (b) all punitive damages are prohibited by all states in which the Premises are located. I. All insurance policies must be written by a reputable insurance company acceptable to Lessor or with a current Best's Insurance Guide Rating of A- and Class VII or better, and authorized to do business in the state where the Premises are located. J. The fact that insurance is obtained by Lessee, or by Lessor on behalf of Lessee, will not be deemed to release or diminish the liability of Lessee, including, without limitation, liability under the indemnity provisions of this Lease. Damages recoverable by Lessor from Lessee or any third party will not be limited by the amount of the required insurance coverage. Meridian City Council Meeting Agenda June 18, 2019 – Page 163 of 186 NOTE: BEFORE YOU BEGIN ANY WORK, SEE AGREEMENT FOR FIBER OPTIC PROVISION. EXHIBIT “A” UNION PACIFIC RAILROAD COMPANY MERIDIAN, ID M.P. 457.33 - Boise Cutoff Subdivision Lease to CITY OF MERIDIAN IDAHO SCALE: 1” = 0’ REAL ESTATE DEPARTMENT OMAHA, NE Date: May 22, 2019 Folder: 03155-75 * L E G E N D * Lease Area Shown..................................................................... Dot Screen (RR)R/W Outlined ....................................................................___ _ _ ___ Meridian City Council Meeting Agenda June 18, 2019 – Page 164 of 186 Meridian City Council Meeting Agenda June 18, 2019 – Page 165 of 186 �jPifEIDFZIA DAHO CITY COUNCIL WORK SESSION AGENDA June 18, 2019 Agenda Item Number: 5 B Project File Name/Number: Item Title: Public Works: Budget Amendment for FY2019 in the amount of $13,361 for City Hall Main Street Parking Expansion. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.B . Presenter: Alex Freitag Estimated Time f or P resentation: 5 minutes Title of I tem - Public Works: B udget Amendment for F Y 2019 in the amount of $13,361 for C ity Hall M ain S treet Parking Expansion Provide the needed funds to rehabilitate the f ormer F rontier Tire parking lot located across Main S t. from C ity Hall into a City Hall employee parking lot that will accommodate 43 additional parking spots. AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 6/13/2019 B udget A mendment updated J une 12 Cover Memo 6/13/2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 166 of 186 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 1 8 , 2 0 1 9 – P a g e 1 6 7 o f 1 8 6 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 1 8 , 2 0 1 9 – P a g e 1 6 8 o f 1 8 6 v ° m 7 CL m r ''F X m Im 0 u W D n x 0 E lua V L O 0 0 3 0 0 0 00-- 000 3 a 0 (D a� Q o a3 3 a (D S ry. W W W W W W W W Ul0 Q O 0 O Q O 0 O 0 O Q O Q O O N N N O N O O O w W . N . N . N tNn W N N A O 001 O A A A A A '0-0A A d> Ql Ol Ql Ql Ql Ql Ol m -0 C O 3 0 m n D 7c' N D O N f�D (D 3 Np (D (7 D 0 O p C 3 O n O (D ti (D It N T yo CL O m N f9 � Q (D y U " rt y 4t G) � n ` ' -Oi \ rF � O O rD 3 m S (D <cu -S ri) iL rt �. m -n N C) o � W c Q. (a (D �o D a� 3 a (D a� Q o a3 3 a (D S ry. N� 11J I—I 11 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 1 8 , 2 0 1 9 – P a g e 1 7 0 o f 1 8 6 E IDIAN?- I D AH0 CITY COUNCIL WORK SESSION AGENDA June 18, 2019 Agenda Item Number: 5 C Project File Name/Number: Item Title: Mayor's Office: Budget Amendment in the amount of $10,550 for 2019 State of the City Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.C. Presenter: Estimated Time f or P resentation: 2 Title of I tem - M ayor's Office: Budget Amendment in the Amount of $10,550 for 2019 S tate of the C ity AT TAC HM E NT S: Description Type Upload D ate B udget A mendment B udget A mendment 6/13/2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 171 of 186 M A^ LIZ F-� 0 Ln Ln 0 O O 0-- O O O O O O O O O O r r r r r r r r r r ti+ r r i + O o O o o O O N ql q) SL d SI1 r 00 r W r W V1 r r W r W r W O o O o O O A r r N r r r C C C C C N O O O O N N N O O m :� -O m V1 V1 w V1 VI w lJl n J< d a Vl A V N W W N o — rr W W In O V r w 0 w 0 'l r o m n G O O N m O O O O O O O O O O O O O O v D v v o n o n D (D (D On EL 3 ' 3 'ID3' 3 n 3 aq C J C v D co ' o ' v o_ ' N m ° C ' < m -o m n 3 x m I ' N (D J 3 � N 0 -ul r W r r A r W N Vt V1 Ul O \D OlD O to O O 010 O O O O O n r W N lf� Vl Vl O to O O ID n 0 0 0 0 0 0 0 0 0 Vl O O O O O O O O r r r r r r r r ` CD D 3 i + O o O o o O O O N C C C C C C C A A A A A A A A N O N O N O N O r W r N r N r N INJI W N r A O Cl O O O O O O O O O m :� -O m C O 3 o m n J< d a D o' in o0 m o — (D o m D o — 0 c3 -0 v � J n D (D (D r d 3 3 0 ro N s N 3 z z s n ti INCO,Rq � o T m m I a 0 l l J ; 9 n ' s m t� 3 v azo ,. n H � 0 3 G, 'D ESS n - te n .7. w N v O. �� 3L 3k (D 3k y i a ❑0 0CD 17 GQcc c c S�fO� ° ("D ("D iql LEVr O CD I © © N �, 00 0 m 7 G h o 2. � � D aq D ` CD D 3 i + a m m aq (D ID (D (D I ry aO !br D) v f0 r d 3 3 0 ro N s N 3 z z s n ti INCO,Rq � o T m m I a 0 l l J ; 9 n ' s m t� 3 v azo ,. n H � 0 3 G, 'D ESS n - te n .7. w N v O. �� 3L 3k (D 3k y i a ❑0 0CD 17 GQcc c c S�fO� ° ("D ("D iql LEVr O CD I © © N �, 00 \ \| 2+ {/ 2} )/ g0 fu ) \ ol o 3 „ E m �( o � e � 2 0 §\ m rD� §� _ vvvvvv| CD m M D 3 0 \ Ju £ }71777 \/ t ; |! rD \ §� 0_/D rD -- \ n � m » ® Eq me // o \ \| 2+ {/ 2} )/ g0 fu ) \ ol o 3 „ E m �( o � e � 2 0 §\ m rD� §� _ vvvvvv| CD m M D 3 0 \ Ju £ }71777 \/ t ; |! rD \ Meridian City Council Meeting Agenda June 18, 2019 – Page 174 of 186 EIDIAN.,? -- CITY COUNCIL WORK SESSION AGENDA June 18, 2019 Agenda Item Number: 5 D Project File Name/Number: Item Title: Mayor's Office: Budget Amendment in the amount of $13,356 for Mayor's Youth Advisory Council National League of Cities, Youth Safety Summit and Middle School Summit. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.D. Presenter: Estimated Time f or P resentation: 2 Title of I tem - M ayor's Office: Budget Amendment in the Amount of $13, 356 for M ayor's Youth Advisory Council National L eague of C ities, Youth Safety S ummit, and M iddle School Summit AT TAC HM E NT S: Description Type Upload D ate B udget A mendment B udget A mendment 6/13/2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 175 of 186 O d A rD 7 C fD v 0 0) O N N 00 O O O O � � o d D rD 3 Q 3 rD m C fD N r -F MW xt O O O O Gl \ s 0 � d h 0 a � N O� 7 rt 7� rn QO M C CL C fD UI Q 0 W W U, a, o D M a 3- (D m 71 CL +n 0 n m 3 im W et w O O O 00 O O O O O O O O O 3 D N N (D N N N r' I--� N F+ F� r✓ F+ 1-' F' F� F+ N N F-� w w w w F+ w w w w w w w w w w w w w w w N w r, w � w r w N w - w N w N- w w r- w w N w N w O O O O O O O m v -T C O 3 O m 70 n m <� o V N N D o' w w o — N O w O V 3 N mo m n N O 0 O O O O O O O O O O O O O O N N O n N < O 3 D 3 � U UQ C O u� m O v o -xo rD J 1 �3 G 3 �j 00 In O V m O O O O F+ N lD CO Vl O to O 010.1 tt 0 0 0 0 O O O O °4 3 D N N (D O w U N w w w w w w w w w N w N w r w w w w w w w ww w w A A A A A A A A O O O O w w w N - O A O O m O O O O O O O O O O m v -T C O 3 O m 70 n m <� o -0 F D o' w w o — m rD 3 N mo m n D O 0 O O 0 C 3 N N O 04 N 3 3 � a O rD rD o ? S 3 z z ro z? v v o, o z 0 3 3 0 o M c �N1 r o o T ;0* l l J /NC CL a CS° orp o 3 a oo �� o u I m nO ID 6 0 1�+ laJ n P <. M n O w v Q 0 0 m° � mp � It :m m a o o r El El 0 0 (I ID w m o�' m d y N F' rD ` , o o y cc Q 3 CD 0 °4 3 D ` n (D (D O 3 N S (D O O U0 rp 0 0 v d !0 r+ 3 3 � a O rD rD o ? S 3 z z ro z? v v o, o z 0 3 3 0 o M c �N1 r o o T ;0* l l J /NC CL a CS° orp o 3 a oo �� o u I m nO ID 6 0 1�+ laJ n P <. M n O w v Q 0 0 m° � mp � It :m m a o o r El El 0 0 (I ID w m o�' m d y N F' rD ` , o o y ru c c C S 1 i I® L t N i w r N O c o- 3 m CL Q •ti =$ a < D r o L O z C w O M O s n V CL N O N H ELm:;0 Q < N rD C N F s 3 w cu fD 3 w rr d —• In N °c O O. O. 1 Nm O C DO rD O SrC�r O rS a- 3 o � o •.� 3 L, L c N 3 v 3. v y fD a m y E D7 fD O' X r I'D N CL fD N 0 CL 7,o IDD S fD CL N O cn C O 3 C: o 3 O D 3 _. rr (D o o s � fD v`ti � C O a 3 N 0 3 O M fD rDv a M O T. w < 's a N cr (D 0 C � D S � D � n Q ro <• 0 o 0 C � Da I rD S n n N O D• -o C < O D M n (1 0 s s f0 S O O -0 N z � � E aELo_ v n fD O o rD W= CL fD O Z m CL O ro c a N � S N O rOr N O C DCD n O rD r(D o .0 n n C 3 0 3• ? a — o � 3 o v o i0 f C> do D A n � CD y i r O r, u F j W W W w Ln Ln m n i lj� V� if� s � i fD 7� (L 4 V, T J � ro rL T N J � J < D (D ru 1 _T ^ O N .y N m N C) M CD T CL O v, M O }✓ NID =T n +� N O N O 1+ W 1••�••� W N W mw [Q v v v v v v v CD n Z n (D CL CD n 11 3 t n m ] �o naa 05' =3 x c 4 7 0 o;g' �Z 3 l v I(D Date: 6/12/19 11:33:50 A4 Page: 1 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Jenny 1313 - Mayor's Youth Advisory Council 01 - General Fund From 10/1/2018 Through 9/30/2019 Percent Total Budget with Current Year Budget Budget Amendments Actual Remaining Remaining .t REVENUES 34800 Donations (plus project 0.00 5,000.00 (5,000.00) 0.00% code) Total REVENUES 0.00 5,000.00 (5,000.00) 0.00% OPERATING COSTS 51300 Office Expense 99.96 25.62 74.34 74.37% 52300 Clothing Expense 999.96 0.00 999.96 100.00% 57101 Business Meals 1,350.00 9.09 1,340.91 99.33% 57200 Employee 4,605.00 1,500.00 3,105.00 67.43% Seminars/Training 57202 Travel - Transportation 5,199.96 4,029.00 1,170.96 22.52% 57203 Travel - Lodging 5,199.96 6,976.41 (1,776.45) (34.16)% j:. 57204 Travel - Per Diem 834.00 1,197.38 (363.38) (43.57)% 69910 Volunteer expense 249.96 101.37 148.59 59.45% j Total OPERATING COSTS 18,538.80 13,838.87 4,699.93 25.35% DEPT EXPENDITURES 18,538.80 13,838.87 4,699.93 25.35% TOTAL EXPENDITURES 18,538.80 13,838.87 4,699.93 25.35% Date: 6/12/19 11:33:50 A4 Page: 1 E IDLAN*,----- CITY COUNCIL WORK SESSION AGENDA June 18, 2019 Agenda Item Number: 5 E Project File Name/Number: Item Title: Mayor's Office: Budget Amendment in the amount of $4,500 for Do The Right Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.E . Presenter: Estimated Time f or P resentation: 2 Title of I tem - M ayor's Office: Budget Amendment in the Amount of $4,500 for Do T he Right Budget Amendment f or Do T he R ight 2019 AT TAC HM E NT S: Description Type Upload D ate B udget A mendment B udget A mendment 6/13/2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 179 of 186 1 0 z N G N 7 G fD 0 0 cu cuO 7 A M O 0 e -h � D 3 CL 3 (D 3 (D m C (D Ln r+ c fD N 4X O O O O O O O O O O O O O r r r r r r r r r r r r r rr W r r r r r r r r r r r W W W W W W W W W W W W W r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 O O O O O O O m m m G O m 3 ° W f1 = - G D v o N D o r°OD (D v O O O O O O O O O O O O O O 3 °' DD CD D O CD ul 3 3 c _ O s 0 O 0 0 O O O O O O O O r r r r r r r r r r rr r r r r W W W W W W W W 0000 0 0 3' 0o00 3 A A A A A A A A N 0 N 0 N 0 N 0 r W r N r N r N In W N r A O Ol O O O O O O O O O m m m G O m 3 ° W f1 = - G D v o L — D o r°OD (D v (DD C) ID o ° ° 3 °' DD CD D ID CD ul 'G j ,J W ,J .�. A A n � � o � D rA r* rA U: a n 3 3 I O o v 3 j z 3 z z N < 3 3 O -1 4 jm= a ID D m ' v $ ° 'D o °° S O O i--1 M om Y D n n cc f9 _ Z 6 iQ1"+ C r 1� 7 R uO O 7� ❑ n �-1 oz �� W(DC �Fk +�' El E 0 w i o O V i 2[ {/ §} � vv --vvv| CD D �|sik�\■ q 0m m E {' r ! � ƒ )\ v ! �! \ ƒ - ! ! � §ƒ � § o % o 2 )j , -n 20 \ƒ � � ` E CL � vv --vvv| CD D �|sik�\■ q 0m m E {' r ! � ƒ )\ v ! �! \ ƒ - ! ! � d ;v 0 0 0 0 o n 'n (D r H H H r O K m 'd %o %o w O C) n 0 iP IP z IP m K m k N to H r O W m ct O w W N kO \O ai y r H H r r n t7 N w w w w w O N O Y- m r _ P N 0 0 O 0 o m; Y Y r' A W M m H \ O \ dl O Y w w w w w w n G] O1 IP IP iP A rP 01 - \w N co 00 00 co co ar \ O O o 0 0 m N O o 0 0 0 0 H o H o 10(D 'd td Oro td 0 'd td 0 I d r tJ G) O K hi O O K 'Cf O O K 'd O O K 'ZS 0 O K 'tf 0 \ P, 0 H p p• 0 H p p. 0 F' p P. 0 r p p. 0 F'tp r mu -G N (D -G W mw•G N mw•G N (D-0 0 H m b7 [1 S 't] (D N rt — (D N rr •-' (D N it (D N rt (D N rr H N• ✓y K O P- 0 N- 0 N- 0 H- 0 P. M - ril nrrt rt rt rt rt rt N p 0 p p p Ln m O N N N N N (D w m Y on H H H O O O ro 0 0 o 0 O r H O K %o %o w 01 O C) n 0 iP IP z IP m at m k N to H r O W O O w W N kO \O uj mro N rt r H IP O K m H W O Y- m r _ P m H H r H W M m H \ O \ dl O O \ rt M m O 0 (D N H \ N N O K 10 OD N N N rt N \ \ \ \ \ N, N N N N N 5 0 H 0 H 0 H 0 H o H m C m a LQ m (n w (n 3 h] H t7 4 H m b7 [1 S 't] H K l< 0 0 (n O N• ✓y K K N y 0 G m 0 K m N m my r wo7C O ril nrrt K In " OK rt m a G mCl 0 N m 0 Ln m O m r0i " H H m H Cl w N N Y N � rt (n 9dd 0 rpt 0 r m O N (D to o H C) It rt m O rr xx xrK p %D H ',d wK p o' k �k W 0 Xt x N rt (D 1 d O N 'U p M wW H- rt mN p w 0 O O In wpH p rt N U (D O M to H w (q rt 10 O N iU rr N C3 n a ul m 0 0 rr H 0 m 0 orA W n p P. 1H�i M. C 0 W Lo �. I�yWrr P. K W n o� o N p p X rr H m m Xk O 4t:w (n n rt tdzH 4 d O 'OT]°r° 0 Cl ZH y ty x1 H m id H D ((D u) 0 0 0 0 N N H C7 H N W V m ro 0 K rt to ti W r H H O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 C) n 0 4 z W r r H r 1 II r O W O O w io w W N kO \O uj mro N r H IP O K m H W O Y- r r _ P m Jenny Fields From: Jenny Fields Sent: Thursday, June 6, 2019 3:57 PM To: Jodi St -Martin Cc: Robert Simison Subject: RE: Sponsorships for Youth Programming Attachments: Mayors Office Revenues - as of 6-6-19.xlsx Hi Jodi, Sorry I missed your call earlier. I just want to confirm that we have NOT received the following sponsorships: MYAC • Idaho Central Credit Union $10,000 Mayor's Walking Club • Idaho Central Credit Union $3,500 Do The Right • Idaho Central Credit Union $3,500 Attached are details of all the revenues we have received to -date for the Mayor's Office. Please let me know if you need anything else. Thanks, Jenny Fields I Budget Analyst City of Meridian I Finance 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208.489.0433 (:�UE IDIS IANC-- The Finance Department — Where Everyone COUNTS! All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request unless exempt from disclosure by law. From: Robert Simison <rsimison@meridiancity.org> Sent: Thursday, June 6, 2019 2:53 PM To: Jodi St -Martin <jst-martin@meridiancity.org>; Jenny Fields <jfields@meridiancity.org> Subject: RE: Sponsorships for Youth Programming We have both checks from First Interstate and from Kathy Chambers. But I don't see anything from Idaho Power on your list (and we haven't received anything from them that has been credited to MYAQ and then all of ICCU. So I think it is just the two of them. Robert Simison Chief of Staff City of Meridian Mayor's Office �j�E IDIAN*,----IZ �J CITY COUNCIL WORK SESSION AGENDA June 18, 2019 Agenda Item Number: 5 F Project File Name/Number: Item Title: Mayor's Office: Budget Amendment in the amount of $5,500 for the Mayor's Walking Club Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.F. Presenter: Estimated Time f or P resentation: 2 Title of I tem - M ayor's Office: Budget Amendment in the Amount of $5,500 for the M ayor's Walking C lub Mayor's Walking Club. To be of f set by sponsorship funds AT TAC HM E NT S: Description Type Upload D ate B udget A mendment B udget A mendment 6/13/2019 Meridian City Council Meeting Agenda June 18, 2019 – Page 184 of 186 7D � C CD (D � CS CD d a O 'D � O H C V1 0 0 0 0 0 0 0 0 0 0 0 0 0 Gl (D 3 W W N w w w N N 0 N w N N N w W W W W W W W W W W W W W W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O n<i Q o 0 k � _ n T o y o O N m o a. cn vo o — 3 ro v N p 3 3 � O O o o O O O O O O O O O O M O � O D F O O "1 n 0 fD � fD CD O i C 3 o m h O O p m ci � 3 v v � u c r xr a'o n_ C Q 0 0 in 0 0 0 0 0 0 0 0 0 T ll # Gl (D 3 W W W W W W W W 0 0 0 0 0 0 0 0 A A A A A A A A O O O O W N N N N lfl N W N N N N O A O O 01 O O 0 0 0 0 0 0 0 0 O n<i Q o 0 k � _ n T o y o O m o a. cn vo o — 3 ro v O p 3 3 � CO y � n — � O M O � O D F O O "1 n fD � fD CD O i C o m h o "O O O T ll # Gl (D 3 C n: V 1 OrD O N T n C O O O fY C n _ = � rD m Cfl � A O n<i Q o 0 k � _ n T o y o O m n N +^ 3 N O p m 6 � CO y u M Q O D F O i C "1 ao fD CD O i C o m h O O p m ci � v v � u r xr 'O "O O O u # Gl G7 OrD O N T n C n _ = o rD m O n<i Q o � _ n T o y m n N +^ N O p m � CO Q O D O i C ao CD O i C o m O O p m � v v � + g a TI 3 3 d S O 3 zz-� Z N N N 3 ( j < (D 3 ° M m !° 3 a l l J r n Hl _ m Q -00 3 m n y�� �� o -,u o vRL H 'ria CSO o in 3 x; v v CIOn n zt xx m xz c yyy� v1 ti a Ej❑ O O N LUn f a w ro m l7 N NCD O © © O z oo rA z ( LrA k| 72� ,| ;| ! ) \ )\ � rD 0 � m - � )(D , -n � K) = o LA) U � rD C: 0- (C) ( / 3 m _ CL R o D M (} o -1z 3 ] ) f� / /[ �\ trz / E IDANI?- CITY COUNCIL WORK SESSION AGENDA June 18, 2019 Agenda Item Number: 6 Project File Name/Number: Item Title: Executive Session: per Idaho State Code 74-206 to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated as authorized under 74-206A (1)(f) and to consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code as authorized under 74-206A (1)(d) Meeting Notes:, .},o Gxecu�►� �S,b� �: 29 eM o�- C� �°GhN< S2ss'ibn