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December 6, 2001 P & Z CommCITY OF MERIDIAN MERIDIAN PLANNING AND ZONING SPECIAL MEETING AGENDA Thursday, December 6, 2001, at 6:00 P.M. City Council Chambers Roll-call Attendance: X Sally Norton X Bill Nary X X Jerry Centers X Keven Shreeve Chairman Keith Borup Brief Presentation of the Action Plan for the Comprehensive Parks and Recreation System Plan by Tom Kuntz, Parks and Recreation Director: presented - will consider public hearing date Proposed Amendment to the Comprehensive Plan for the City of Meridian: approved recommendation to the City Council Meridian Planning and Zoning Commission Special Meeting Agenda - December 6, 2001 Page I of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents end/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian Planning and Zoning Commission Special Comprehensive Plan Meeting December 6, 2001 The special meeting of the Meridian Planning and Zoning Commission was called to order at 6:00 P.M. on Thursday December 6, 2001 by Chairman Keith Borup. Members Present: Keith Borup, Sally Norton, Bill Nary, Keven Shreeve, and Jerry Centers. Others Present: Larry Moore, Brad Hawkins-Clark, Bruce Freckleton, David McKinnon, Tom Kuntz, and Will Berg. Item 1. Roll-call Attendance: X Sally Norton X Jerry Centers X Bill Nary X Keven Shreeve X Chairman Keith Borup Borup: -- to begin our special meeting. Can we get the Commissioner's attention? Okay. This is a special meeting of the Meridian Planning and Zoning Commission pertaining to proposed amendment to the Comprehensive Plan for the City of Meridian. I might just mention that our regular scheduled Planning and Zoning meeting starts at 7:00. There was a reporter did have an article in the paper where he put the wrong time down. So, if anyone's here for any of the regular agenda items, that meeting starts at 7:00. This is an open meeting, so you're welcome to stay but our subject will be finalizing our Comprehensive Plan. Before we get into that we also are going to be getting a little bit of information on the Parks Master Plan. It's a Comprehensive Plan Parks and Recreation System Plan. We'd like to take the roll first. Those in attendance this evening are Commissioner Norton, Commissioner Centers, Commissioner Nary, Commissioner Shreeve, and Commissioner Borup. Item 2. Brief Presentation of the Action Plan for the Comprehensive Parks and Recreation System Plan by Tom Kuntz, Parks and Recreation Director: Borup: As I started to say, we had a short presentation on the Parks Plan. I'd like to start with Parks Director Tom Kuntz. Kuntz: You don't mind if stand up do you? Borup: No. We'd like that. We need you on your microphone anyway. Does everyone have their copy from the --? Kuntz: I know you have a full agenda in front of you tonight. So, I'll keep this very brief. To give you a brief background. We hired a consultant a little over a year ago to complete the first ever Parks and Recreation Comprehensive Plan. ,At the completion of that, it's included in this envelope here, which you have not seen yet. We did not feel Meddian Planning and Zoning Commission Comprehensive Plan Meeting December 6, 2001 Page ;Z like we had anything that would take us anywhere, give us any clear direction on action for the coming 5 or 6 years. So, we went back out and hired a second consultant to put together an action plan that you should have in front of you tonight. We finished it up last month. The last chapter is a capital improvement plan, a 6-year plan which we need to have by state law to change any impact fees. That was the last component that we finished up. We would like to come back to you on the 20th of this month for a Public Hearing on this action plan. We do plan on meeting with the BC^ and the Realtor's Association to get their input on this plan. As well as we will put in your box a Comprehensive Plan from the first go around. I will warn you though it's very dry but we will make some sets of those up and get them to you so you can see them. There's been some discussions on how we should proceed with this. The consensus has been that we go ahead and approve the original Comprehensive Plan with the action plan overriding any kind of, when there's any loggerheads in the 2 plans. We are certainly open to suggestions from the Planning and Zoning Commission on how to handle this. But, we do want to move ahead in the next 30 to 60 days with trying to get this adopted. I stand for any questions. Borup: Any questions from the Commission? Nary: Mr. Chairman. Borup: Commissioner Nary. Nary: Mr. Kuntz, has the Parks and Recreation Board, have the reviewed that as well? Kuntz: Yes sir. Nary: Have they made a recommendation? Kuntz: They were intricately involved in actually putting it together and they have approved it in its present form. Nary: One of the things I heard you say, and I appreciate your wanting to bring it before us to review but is there a lot of discrepancies or inconsistencies between the Comprehensive Plan that you have and the action plan that you would like? KUntz: No there are not. Nary: Okay. Would there be some reference as to what those are so that if a person were to read that they would know this is what's controlling here? Is there some reference in the document or something? Kuntz: I will go through the original document and highlight those so you can see what they are. The other question that we had, and we were in the process of developing this action plan as the City's Comprehensive Plan revision was being formulated and met with the consultant who put together our revised City Comprehensive Plan and wanted Meridian Planning and Zoning Commission Comprehensive Plan Meeting December 6, 2001 Page 3 to make sure that when this document was done and reviewed and approved that it would dovetail into the plan that you folks have been reviewing over the last months. We feel that it compliments the existing plan and the existing revised plan didn't go into a lot of detail because they knew this plan would supplement that portion of the City's Comprehensive revised Plan. I hope that's not too confusing. Centers: Mr. Kuntz, you're going to meet with the BCA and --? Kuntz: The Realtor's Association. Centers: Prior to our meeting on the 20th? Kuntz: Well, I'm hoping to meet with the BCA on the 17th. I don't have a date and I understand I'm set on that date. If the Commission feels like that's too quick, I guess I was anticipating that even if we have a Public Hearing on the 20th, that's probably not the last go around that we're going to have. But at least lets get the ball rolling and get -- Centers: Because I heard you say in passing impact fees. I'm sure that's the topic of the meeting, correct? Kuntz: No. The meeting actually is to let them review this action plan. We want to get that on the radar screen first. Then when we have our ducks in a row, we plan on going out to ask for an increase in impact fees. Centers: To pay for the items in the action plan? Kuntz: The capital improvement plan actually is based upon our current level of impact fees. But, we will be showing what the increased level would do for us. Centers: More parks? Kuntz: Well, we feel like there's good justification when Boise City has a certain impact fee that our impact fee is about $200.00 away from that but yet it costs us the same amount of money to do business here in Meridian as it does in Boise. I don't know if I'll get support for that theory but that's what we're moving ahead with. Centers: I understand. Very good. Anderson: Mr. Chairman. I just had another question, Mr. Kuntz. Maybe it isn't that important. I understand in the implementation or creation of these plans as to why they would be 2 different documents. Now at the juncture to move forward from the public standpoint, wouldn't it be simpler to make them into 1 document? So that people aren't confused between the 2. One is basically an overall Comprehensive Plan and one is how to implement the things in it. Wouldn't it just be simpler to incorporate them in one? Meddian Planning and Zoning Commission Comprehensive Plan Meeting December 6, 2001 Page 4 Kuntz: Commissioner Nary. We'll certainly look at that and see if we can't do that. But, you're right it's going to be a lot less confusing. I guess the thing we were wrestling with is,. and I've spent hours reading this, our Commission has looked it over. We have asked the Council to look it over. It's very, very dry. What we were trying to do is figure out a way maybe what we do is the action plan comes first because this is really the meat and potatoes of where we're going the next 6 years. Nary: Sure. Kuntz: But, I think your suggestion of melting them all in one document would probably be very wise. Nary: I guess my feeling is simply it would just be less confusing. Honestly I think they're all pretty dry. So, I don't think it matters that much to put them in one. Kuntz: Right. Borup: Okay. Thank you Mr. Kuntz. Kuntz: Thank you for you time. Borup: We look for that next meeting. Item 3. Proposed Amendment to the Comprehensive Plan for the City of Meridian: Borup: Okay, Commissioners. At our last meeting we had asked Mr. Hawkins-Clark to compile a list of the comments and motions that we had made up to this point on the Comprehensive Plan. I think you have that in front of you. Sally has also provided a couple of other things I think that we had discussed. We need to take a look to see how those 2 mesh. I don't know if- Norton: Mr. Chairman. Borup: Commissioner Norton. Norton: If you wouldn't mind. I would like to go over my comments. Everybody has a copy and I think staff has a copy. I had gone through the minutes and picked out the topics. They were on several different pages and tried to conform them to the areas that we still need to deal with. I noticed a few minutes ago we were given Brad's list. So, I'm going through that also. I think we're really close to making a final recommendation. Borup: Do we want to have Brad do a short summary of what he's prepared? Do we want to just go on and discuss that? What would be your preference? Norton: A summary would be good since we just received it.