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2019-06-04 Work Session
C I T Y C OUNC I L W OR K SESSI ON A GENDA C ity C ouncil C hamber s 33 E ast Broadway Avenue M er idian, I daho Tuesday, J une 4, 2019 at 4:30 P M 1. Roll-C all Attendance X A nne L ittle R oberts X J oe Borton X Ty P almer X Treg B ernt X Genesis Milam L uke Cavener X Mayor Tammy de Weerd 2. Adoption of Agenda - Adopted 3. Announcements 4. P roclamation: P ublic Wor ks Week 5. C onsent Agenda - Approved A. Approve M inutes of M ay 21, 2019 C ity C ouncil Regular M eeting B. Approve M inutes of M ay 28, 2019 C ity C ouncil Regular M eeting C. P ine 43 S ubdivision No. 1 - S anitar y S ewer and Water M ain E asement D. P leasant View E lementary S chool/G ondola View S ubdivision Water M ain E asement E. F indings of F act, Conclusions of L aw for O r char d Creek P ump House (H-2019-0052) by O A+D, L ocated on the North side of E . L ake Hazel Rd., E ast of S . E agle Rd. F. F indings of F act, C onclusions of L aw for P ollard S ubdivision (H- 2019-0021) by B righton Investments, LLC, L ocated off the NE corner of S H-16 and W. C hinden B lvd. G. F inal Order for B lakeslee C ommons No. 2 (H-2019-0050) by Bungalows M eridian, LLC, L ocated on the S outh side of E. Ustick Rd., between N. L ocust G r ove Rd. and N. E agle Rd. H. F inal Order for M ovado No. 5 (H-2019-0039) by M ovado D evelopment, LLC , L ocated 1/4 mile S outh of E. O verland Rd, West of S . M ovado Way I. F inal Order for M ovado No. 6 (H-2019-0051) by E vans D evelopment, LLC , L ocated 1/2 mile S outh of E. O verland Rd., West of S . C lover dale Rd. J. F inal Order for Silver stone Apartments (H-2019-0054) by D ave E vans C onstruction, L ocated at 4107 E . O verland Rd. K. F ir st Addendum to Recycled Water Use Agreement with Walmart, Inc. L. Approval of C hange O rder 1 for Well 20b Assessment & Rehabilitation to Hydro L ogic, Inc. for the Not-To-E xceed amount of $48,885.00. M. P rofessional S ervice Agreements for Ar twor k for T r affic B ox Community Art Project with West Ada S tudent Ar twor k S elected fr om F r amed Not-to-E xceed $250 1. W illiam B lauer - Jump Out of the Airplane 2. E lisabeth B reckon - Li ttle Drops of Sunshine 3. I an C lifford - Facing the Wave 4. K iley Moss - Flowers at Sunset 5. R iley R usk - Appal oosa N. Resolution No. 19-2143: A Resolution O f T he C ity Council Of T he City O f M eridian, Idaho, Authorizing the Conveyance of Var ious Computer Equipment to M eridian F ood B ank, Boys & G ir ls C lub, M eridian S enior C enter, E mmett S chool Distr ict, Nampa S chool Distr ict, And C omputers F or K ids. O. Resolution No. 19-2144: A Resolution O f T he C ity Council Of T he City O f M eridian, Idaho, S etting F orth C er tain F indings And P ur poses To D eclar e S urplus P r operty And Authorizing T he M ayor Of T he City O f M eridian To Donate B icycles To Victory M iddle S chool P. AP Invoices for P ayment - 05/24/19 - $12,255.82 Q. AP Invoices for P ayment - 05/29/19 S pecial - $11,277.78 R. AP Invoices for P ayment - 06/05/19 - $579,119.43 6. Items M oved from the C onsent Agenda 7. D epar tment / C ommission Repor ts A. Community D evelopment B lock G rant (CDB G ) P Y 19 D raft Action P lan B. P lanning D epar tment Repor t: P roposed Code Update to Implement P arklet P ermits C. Council: UD C Text Amendment D iscussion Regar ding Variances All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing should contact the Office of the City Clerk Office at 208-888-4433 at least 48 hours prior to the public meeting. Meeting Adjourned at 5:23 PM Meridian City Council Workshop June 4, 2019. A Workshop Meeting of the Meridian City Council was called to order at 4:31 p.m., Tuesday, June 4, 2019, by Mayor Tammy de Weerd. Members Present: Tammy de Weerd, Joe Borton, Ty Palmer, Genesis Milam, Anne Little Roberts and Treg Bernt. Members Absent: Luke Cavener. Also present: Chris Johnson, Bill Nary, Caleb Hood, Crystal Campbell, Clint Dolsby, Scott Colaianni, Joe Bongiorno, Dale Bolthouse and Dean W illis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Treg Bernt __X___Genesis Milam ______Lucas Cavener __X__ Mayor Tammy de Weerd De Weerd: Okay. I'm going to -- I'm going to start tonight's meeting. Welcome to our new format. This first part is Department Reports and community conversations and, then, we will go into our public hearings and our regular City Council agenda. So, this is our City Council work session. It is Tuesday, June 4th. It's 4:31. We will start with roll call attendance, Mr. Clerk. Item 2: Adoption of Agenda De Weerd: Okay. Item No. 2 is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Move we adopt the agenda as published. Little Roberts: Second. De Weerd: I have a motion and a second to adopt the agenda as published. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 3: Announcements Meridian City Council Meeting Agenda June 11, 2019 – Page 8 of 396 Meridian City Council Work Session June 4, 2019 Page 2 of 19 De Weerd: Item 3 under Announcements I have a few announcements. We have summer coming up and a lot of things going on. Our joint fire recruit academy graduation is at Mountain View High School on Friday, the 7th, at 6:00 p.m. I hope you can join in that recognition of our new recruits. Spark Light Movie Night, which was once known as CableOne Movie Night, is -- the first movie is Friday in Settlers Park and I believe it's the Mary Poppins movie. Poop Scoot is Saturday and you're going to hear all about some of the upcoming events under Public Works Week. That is Saturday, the 8th at 8:00 a.m. in Kleiner Park. Our Mayor's Senior Advisory Board spring safety series is being held at the Public Safety Training Center, Saturday, the 8th at 10:00 a.m. on the legality of firearms ownership. This is a great class. A lot of our seniors have questions about when a loved one passes away what happens with their firearms. They will talk about a lot of that and it is very interesting and it's been a favorite. Dan Clark's retirement open house is Saturday from the Meridian Food Bank and that is from 2:00 to 4:00 p.m. Gene Kleiner Day in Kleiner Park is also Saturday from 9:00 to 7:00 in the evening. Come and join the Meridian Symphony as they celebrate Gene Kleiner. Public Works Week is next week. You will hear all about it. So, I will let them talk about it and Coffee With The Mayor next Tuesday, the 11th at 8:00 a.m. at Albertsons Marketplace. So, there you have the announcements. Item 4: Proclamation: Public Works Week De Weerd: I'm going to move to the podium to read the Public Works Week proclamation and ask Dale and whoever he wants to bring up with him. See, peer pressure. Okay. We -- this became a tradition -- what year in the making is this? The 11th annual. I remember when this first started. It felt like an obligation and so we didn't see the smiling faces we see today. So, it's become a community tradition and something that our community looks forward to. It's -- it's something that's fun and oftentimes the Public Works aspects and operations are something that is underground, we don't talk about it, and certainly we don't want any phone calls about it, because when we get phone calls it's usually not good. So, you guys have made Public Works Week and the work you do something that our community sees the pride and the importance of it. So, thank you for highlighting and daylighting this important function of city services. With that: Whereas City of Meridian residents have peace of mind with every faucet turned on, shower taken, and toilet flushed, thanks to the premier employees of the Meridian Public Works team and whereas every engineer, inspector, operator and technician is committed to protecting our health, safety and quality of life through the supply and distribution of clean, safe water, efficient collection and treatment of wastewater and management of solid waste. And whereas the awesome Public Work staff and partners design, maintain, and sustain the quality of the services and important infrastructure, recognizing their ability to do so is dependent on having the support of informed citizens. And whereas the Meridian Public Works Department educates the community about the work they do with great events, such as the Poop Scoop, Public Works Expo and Go With The Flow tour and whereas it starts here as a theme for 2019 National Public Works Week and it represents the many facets of modern civilization that grows from the efforts put forth by the Public Works professionals across North America. Therefore, I, Tammy de Weerd, hereby proclaim the week of June 8 through the 14th, 2019, as Meridian Public Works Week in Meridian City Council Meeting Agenda June 11, 2019 – Page 9 of 396 Meridian City Council Work Session June 4, 2019 Page 3 of 19 the City of Meridian and a call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our Public Works services and to recognize the contributions which Public Works officials make every day to our health, safety, comfort and quality of life. And, again, it is with great honor to announce this proclamation and Public Works Week next week. Again, to recognize the -- the pride, the quality and the service that our Public Works team provides our citizens every day and we thank you for that. Bolthouse: Thank you, Madam Mayor and Members of Council. It's a -- it is with great pride that I receive this acknowledgement on behalf of the Public Works Department for another Public Works Week effort as it unfolds here. Our logo nationally for Public Works is It Starts Here, but I will tell you that it cannot be done with a lot -- without a lot of support both from members within our department and many of our partners across the community that contribute to the efforts for the week. So, I'm going to digress just a little bit and I'm going to introduce you to this year's esteemed panel of experts in their various areas. So, led by Susie Dearorff, she's the chairman of the Public Works Week efforts. Poop Scoop is led by Dean Stacy and Troy Thrall this year. On the tour is Gina Harris and Connie Moon. Heading up the Expo Denee Kerr and Christina Keyes. And on the vendor golf networking event is Alex Erickson and Joel Rodriguez and our marketing executive is -- I think maybe on her final assignment for the Public Works Department is Shandy Lam and we -- we appreciate her effort as well. So, we are -- we are honored to be before you and, again, we really appreciate the sponsors, our community partners that have -- that have pitched in and -- and -- and make this thing possible. So, you can stand or you can go. So, we have got -- as the -- does this medallion make my shirt look big? De Weerd: I was just noticing that as they turned around to leave. Bolthouse: So, this -- this medallion is -- is on the -- this year's challenge coin. You know, we have a tradition of each year creating one and so I will ask Susie to go ahead and hand that out in tradition, so that each one of you have those for your collection, but it's -- it's -- it's kind of a cool logo. We have got a little bit of the American flag in there this year, along with the iconic tower and things. So, very apropos for this year's celebration. As the Mayor mentioned, this thing kicks off for us on Saturday at Kleiner Park and celebrates a Poop Scoot walk-run in a very nice environment over there on Gene Kleiner Day I might add, so we have a record number of people signed up. We have got a new T-shirt design that's kind of edgy and we look forward to a great morning over at Kleiner Park for our Poop Scoot fun run and walk. That's followed Monday we have expanded our Go With The Flow tour to two full buses of citizens making -- expanding that opportunity. So, we will have an early afternoon and, then, an evening effort there and got a lot of positive response from the community in signing up for that and going to give them an up-close and personal look at both our water system, as well as our wastewater efforts. So, that -- that continues to grow. And, then, the final event for the education activity is the Expo and that's on Wednesday, June 12th, here at City Hall Plaza from 4:00 to 7:00. Lots of activities, particularly for kids, just as a great way to educate them on a variety of the topics that -- that we face as a -- as a community and as a department. So, just a -- just a fantastic effort. And I invite you to hopefully join us for any or all parts of Meridian City Council Meeting Agenda June 11, 2019 – Page 10 of 396 Meridian City Council Work Session June 4, 2019 Page 4 of 19 that if your schedules permit and encourage the community to come out and learn more about Public Works Week. So, with that if you have any questions I would be happy to answer them. Otherwise, we greatly appreciate your support. De Weerd: Thank you, Dale. And -- and while I have you up there for a minute, we did recognize Dale and Warren Stewart earlier today for longevity awards. Dale was just recognized for his five years and Warren was his ten year anniversary. So, again, we appreciate you having -- having you on our team, as well as Warren. You both have contributed greatly to our -- our city and greatly appreciate that. Council, any questions? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor, Dale, no questions, but just since I have the opportunity just to say thank you. It seems like Public Works Week gets bigger and better every year and I know it's a huge effort, but I think it is so great for the community and to hear the feedback, especially from the kids and things, it's just greatly appreciated. So, thank you very much. Bolthouse: Thank you. De Weerd: Thank you. And thank you to the team. You guys hit the right meeting that we moved it before 5:00 o'clock, so we could see your smiling faces. Bolthouse: All right. Thank you. Item 5: Consent Agenda A. Approve Minutes of May 21, 2019 City Council Regular Meeting B. Approve Minutes of May 28, 2019 City Council Regular Meeting C. Pine 43 Subdivision No. 1 - Sanitary Sewer and Water Main Easement D. Pleasant View Elementary School/Gondola View Subdivision Water Main Easement E. Findings of Fact, Conclusions of Law for Orchard Creek Pump House (H-2019-0052) by OA+D, Located on the North side of E . Lake Hazel Rd., East of S . Eagle Rd. F. Findings of Fact, Conclusions of Law for Pollard Subdivision (H2019-0021) by Brighton Investments, LLC, Located off the NE corner of SH-16 and W. Chinden Blvd. Meridian City Council Meeting Agenda June 11, 2019 – Page 11 of 396 Meridian City Council Work Session June 4, 2019 Page 5 of 19 G. Final Order for Blakeslee Commons No. 2 (H-2019-0050) by Bungalows Meridian, LLC, Located on the South side of E. Ustick Rd., between N. Locust Grove Rd. and N. Eagle Rd. H. Final Order for Movado No. 5 (H-2019-0039) by Movado Development, LLC , Located 1/4 mile South of E. Overland Rd, West of S. Movado Way I. Final Order for Movado No. 6 (H-2019-0051) by Evans Development, LLC , Located 1/2 mile South of E. Overland Rd., West of S. Cloverdale Rd. J. Final Order for Silverstone Apartments (H-2019-0054) by Dave Evans Construction, Located at 4107 E. Overland Rd. K. First Addendum to Recycled Water Use Agreement with Walmart, Inc. L. Approval of Change Order 1 for Well 20b Assessment & Rehabilitation to Hydro Logic, Inc. for the Not-To-Exceed amount of 48,885.00. M. Professional Service Agreements for Artwork for Traffic Box Community Art Project with West Ada Student Artwork Selected from Framed Not-to-Exceed $250 1. William Blauer - Jump Out of the Airplane 2. Elisabeth Breckon - Little Drops of Sunshine 3. Ian Clifford - Facing the Wave 4. Kiley Moss - Flowers at Sunset 5. Riley Rusk - Appaloosa N. Resolution No. 19-2143: A Resolution Of The City Council Of The City Of Meridian, Idaho, Authorizing the Conveyance of Various Computer Equipment to Meridian Food Bank, Boys & Girls Club, Meridian Senior Center, Emmett School District, Nampa School District, And Computers For Kids. O. Resolution No. 19-2144: A Resolution Of The City Council Of The City Of Meridian, Idaho, Setting Forth Certain Findings And Purposes To Declare Surplus Property And Authorizing The Mayor Of The City Of Meridian To Donate Bicycles To Victory Middle School P. AP Invoices for Payment - 05/24/19 - $12,255.82 Meridian City Council Meeting Agenda June 11, 2019 – Page 12 of 396 Meridian City Council Work Session June 4, 2019 Page 6 of 19 Q. AP Invoices for Payment - 05/29/19 Special - $11,277.78 R. AP Invoices for Payment - 06/05/19 - $579,119.43 De Weerd: Thank you. Okay Item No. 5 is our Consent Agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: There were no changes to it as published, so I move we approved the Consent Agenda, for the Mayor to sign and Clerk to attest. Milam: Second. Little Roberts: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you call roll. Bernt, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 6: Items Moved from the Consent Agenda Item 7: Department / Commission Reports A. Community Development Block Grant (CDBG ) PY19 Draft Action Plan De Weerd: Item 7-A is a report from our Community Block Grant administrator. Crystal, thank you for joining us. Campbell: Thank you, Madam Mayor, Members of the Council. Today I am here to report on our annual action plan for the Community Development Block Grant program year 2019, which runs from October 1st, 2019, to September 30th, 2020. So, the CDBG program is guided by the five year comp plan. Right now we are under the 2017 to 2021 comp plan and when we define this plan, then, we go out for consultation with all the stakeholders to see what the gaps and needs are in our community and, then, we ask for citizen participation, so that everybody is represented and people can have a chance to offer feedback and let us know which direction they want us to go. From there each year we create an annual action plan so that we can try to work towards those goals of the Meridian City Council Meeting Agenda June 11, 2019 – Page 13 of 396 Meridian City Council Work Session June 4, 2019 Page 7 of 19 overall plan. This year is the third year of the Consolidated Plan. So, Congress has said that we are -- we will be receiving a little over 424,000 dollars and when I was looking at what the action plan actually says, I put it into a Word Cloud and these are the words that really stood out that we used a lot in there. There is a lot of talk about the residents of Meridian, community, needs, serving people. So, that's really what the CDBG program and the action plan is about. So, as we are trying to get towards those goals then we -- well, there is several goals in there that we identified. So, we funded different projects to meet those goals. The first thing that we funded was administration of fair housing. We put 35,000 dollars towards administration, planning and fair housing activities to run the program. To improve accessibility, then, we are working towards improving public infrastructure for better accessibility and increased safety and the first project that we are funding is 180,000 dollars towards Meridian Development Corporation to make the right of way improvements. This project is located downtown. It's between Broadway and the railroad tracks on East 3rd. The second -- the second project under this goal are street light improvements near the schools. We are putting 115,662 dollars towards the Public Works Department to install and upgrade fixtures and poles on walking routes towards the schools. This location is between Meridian Middle School and Meridian High School and you can see the estimated area where they are going to be putting those in. We also wanted to address the enhancing homeownership opportunities goal. With this we provide opportunities for eligible households to purchase homes in Meridian. We will put 30,000 dollars towards providing home -- home down payment and closing costs for three households that are low to moderate income and we will be working with the Ada County Housing Authority again. Our final -- our final goal is to provide social services to low to moderate income residents in Meridian. There is -- the majority of our projects are ones that we have already worked with, but we also have two that we have never done before, so we will be having some presenters later on for those ones. The first one that we have already done is 21,000 dollars towards the Jesse Tree of Idaho to provide short-term temporary assistance for at least 26 LMI households to prevent them from becoming homeless. We will also do the Boys and Girls Club scholarships again, 13,000 dollars for them to provide scholarships for access to extended care programs for at least 20 kids. And the next one -- this is one of the new ones. We will be providing 16,000 dollars to Catch to provide care, coordination and assistance applying for SSI, SSDI benefits to at least eight LMI individuals who are experiencing homelessness and have a disability. So, we actually have a couple of people here to present. We have Jeanette Curtis and Stephanie Day. De Weerd: Jeanette and Stephanie, welcome. If you will, please, state your name and address for the record. Curtis: Jeanette Curtis. 4649 North Futurity, Boise, Idaho. De Weerd: Thank you. Day: Stephanie Day. 503 South Americana Boulevard in Boise, Idaho. De Weerd: Thank you. Meridian City Council Meeting Agenda June 11, 2019 – Page 14 of 396 Meridian City Council Work Session June 4, 2019 Page 8 of 19 Curtis: Good afternoon, Mayor and Council. I'm here on behalf of Catch with Stephanie Day, the executive director. Catch is a nonprofit that's been working to end homelessness in Ada county for families there through our rapid rehousing program since 2006 and we also operate our path home, which is the single point of entry for all homeless services in Ada county. So, for our -- the folks that we serve income is really the critical piece of the puzzle for getting them rehoused and for a lot of those folks that means Social Security Disability Income and for those folks the process of applying for disability can be incredibly challenging. It's hard for them to come up with the documentation requirements needed to complete the process. It's hard for them to stay in contact with Social Security long enough to get through the disability application process and that's where SOAR comes in. SOAR is a national program that trains caseworkers to help people who are either experiencing disability or at risk of experiencing disability, file for disability claims and they have been pretty successful at helping lots of people throughout the country, people like -- people like John who was a man who was staying at the Boise Rescue Mission. He has severe schizophrenia and social phobia, but really didn't often get his mental illnesses treated, which makes it difficult to have a documentation trail for Social Security to document his disability. So, he was able to connect with a SOAR trained caseworker right here in Ada county who helped him with his application. It resulted in a successful disability application and getting John housed for the first time in his adult life. He had been living in shelters and tents and on the street his entire adult life and had not been previously successful with this program. So, we know that SOAR has a great track record and has been incredibly successful. People who are experiencing homelessness and applying for disability on their own have about a ten to 15 percent chance of getting an approved application. With SOAR assistance that approval rate goes up to 65 percent So, really effective at increasing approval rates. They also are effective at reducing the amount of time it takes to get a disability claim approved. Without SOAR that can take as long as three years for someone experiencing homelessness and with SOAR assistance they are able to help people get a disability decision within a hundred days and we do have SOAR trained caseworkers right here in Idaho. Last year they filed 46 claims with a 55 percent approval rate in an average processing time of 79 days and this is really encouraging to us and yet we know the problem is much bigger. The clients that we see there are lots more of them that we feel would be eligible for Social Security Disability and not enough SOAR of train case managers who are active to help them fill out those claims. So, through our coordinated entry system we have seen 3,000 people so far. Forty-two percent of them have reported a disability, but only 16 percent of them are receiving SSI or Social Security Disability benefits. So, we know the need is much larger than we are able to meet right now. This grant that we are asking for would help incentivize case managers to help people experiencing homelessness complete these -- these cases and one of the reasons we want to put a reimbursement like this into place is that we know that even though SOAR is really successful it takes a lot of time. So, it is a little bit difficult to get case managers who are working in homeless assistance agencies who already have full-time caseloads to really try to get them to invest in the training and continue to help people with their SOAR applications. So, thank you for your time. De Weerd: Thank you, Jeanette. Council, do you have any questions? Meridian City Council Meeting Agenda June 11, 2019 – Page 15 of 396 Meridian City Council Work Session June 4, 2019 Page 9 of 19 Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor, no questions, but I just wanted to say thank you. I was able to come to a presentation that Leadership Boise put on not too long ago and learned a lot and, then, learned about the SOAR program and it just -- I didn't realize until a few week ago what a tough time sometimes just making sure they have the proper identification to even get the help is. So, thank you very much for what you're doing. Curtis: Thank you. De Weerd: It's even where mail gets sent. Curtis: Yeah. De Weerd: So, yeah. They have a lot of challenges. Any other questions? Thank you for being here. Campbell: Our final project is with the Pathways Community Crisis Center of Southwest Idaho. We are providing them with 13,500 dollars to provide triage, stabilization and stabilization to 22 adults experiencing a mental health and/or substance abuse crisis. We have Chris Christopher here to present on that. De Weerd: Hi, Chris. Thank you for joining us. If you will, please, state your name and address for the record. Christopher: Chris Christopher. 424 East Westport Court in Meridian, Idaho. De Weerd: Thank you. Christopher: Thank you for having me, Madam Mayor and City Council. I appreciate your time. Just to give you a little background on the Pathways Community Crisis Center, we have been open since December 2017. We applied for an RFP through the state and were awarded the grant June of 2017. The crisis center has been open since December 2017 and we are trucking along serving our communities every day. So, since then our main job is to provide 23 hours and 59 minute stabilization to anyone 18 or over who comes to our facility that is experiencing a behavioral health crisis, which means it can be mental health or substance abuse free of charge. The point of the crisis center is to serve folks who are experiencing these behaviors that don't quite meet ER criteria that, you know, when law enforcement encounter someone in the community that they just really don't know where to take them, the crisis center is a great place where folks can come and they can get realtime access to behavioral care, which means we have nursing staff on -- on -- in our facility, counselors, case managers, peer support specialists to be able to work with all individuals coming to our facility. The whole point of our facility is to help triage folks, stabilize them and get them linked to community resources in the community. Meridian City Council Meeting Agenda June 11, 2019 – Page 16 of 396 Meridian City Council Work Session June 4, 2019 Page 10 of 19 Some folks we encounter they -- they get lost, you know, they don't see their medication manager in a while, so we try and connect them to help them kind of stay stabilized. Our mission criteria is pretty small. Basically you have to be 18 or over. You have to be experiencing a behavioral crisis. It's voluntary. So, you know, no one can make someone go to get the service and reason why is it's such a short stay. So, right when you come discharge starts from right when you walk into the door and, then, you're not -- you don't require immediate medical attention. So, if you meet all those criteria, then, you can come into our facility. Since we have opened -- and this is up to our first quarter of this year, we have served over 1,700 folks and those are full admissions people coming into our facility getting services and, then, we served over 650 nonepisodes, which means those are people that are calling our facility, are coming and not necessarily coming in. We have a lot of family members, a lot of spouses who call and get resources for their -- for their loved one, whether it's someone who wants to quit drugs or someone having medication issues or someone who just needs to see a mental health provider. So, we link them to all those resources. We have case managers that will work 24 hours a day that has pretty much every resource in our community where you can send some folks. So, basically, 1,309 of those 1,700 folks were unduplicated, which means they are all -- they all came for the first time. So, 1,300 people over the last 15 months. A lot of our presenting issues over the last 15 months have been just mental health, suicidal intervention and prevention, sobriety and, then, just community resources. So -- and it's in that an order. So, program possibilities. So, for us we provide a safe place where people to just decompress. We have some folks that experience behavior health issues in our community and they sometimes just need to get out of their environment, see a counselor, and what we do is we provide that realtime access. So, if you're feeling ill right now, you can come right now and see someone and that's important not to set an appointment and go see your doctor in a week or two and, then, triage and stabilization, we connect individuals to community resources and, then, we coordinate care with community agencies, which is something that, you know, a lot of folks in our community don't know where to go exactly. A lot of family members that don't know where to go. So, they come to us and we can -- we can direct them to those appropriate places. So, we instill hope future -- basically help people alleviate suicidal impulses, because that's what, you know, we encounter a lot and, then, we divert from the hospitals ERs, jail. We are great cost savings. If you -- if you calculate how many hours it would take a law enforcement officer and community to deal with somebody who is experiencing mental health on the street, as opposed to, you know, taking to our facility, dropping them off, fill out a form for about five minutes and they are back -- they are back here in Meridian serving our community. And, then, community cost savings. That's a big one. A lot of our community members, especially the low income folks, when they come and get services the first thing they ask us is how much is this going to cost. The crisis center is free. And one thing that that does is it allows people to come in, because they don't have to pay. Usually if you -- if there is a dollar amount to it they don't come, then, we are dealing with them in another facility that's going to cost a lot more money. And, then, our goal is, basically, just link -- link people to the community agencies, act as a diversion and, then, just being a warm handoff to community members and agencies for continuum of care. We have had a bunch of surveys and we got 93 percent satisfaction from all our clients and a 4.5 five star Meridian City Council Meeting Agenda June 11, 2019 – Page 17 of 396 Meridian City Council Work Session June 4, 2019 Page 11 of 19 rating and these are just some of the quotes from a lot of our clients -- a few of our clients that we served in the community. So -- and I think that's three minutes. De Weerd: Thank you, Chris. Christopher: Thank you. De Weerd: Any questions for Chris? Thank you. And where is -- your facility is over -- Christopher: It's -- De Weerd: -- by the Boise Town Square? Christopher: -- 7192 West Potomac Drive over by the Boise Town Square Mall. So, feel free to come by and drop by, get a tour. I know you have toured it. De Weerd: Yes. Christopher: It's a great facility. So, we look forward to seeing you guys. Thank you. De Weerd: Thank you. Campbell: So, those are the projects that we are planning to service here and so the final thing is the timeline for what we have left and it's basically around the public comment period. So, the first thing is the public comment period, it's May 31 to July 16th. So, it's open right now. You can find a link to it on our website or I can get you a hard copy if you -- if anybody wants to come into the Community Development Department. Any comments should be sent to me by e-mail or people can call me and if they want to meet to talk about it or whatever, then, I'm available. July 16th will be the final day for public comments before we close it. So, we can finalize the document. We will have a public hearing that day. So, the public can come in and testify and I will be available for any questions people have. I will also present comments that we have up to that point, so everybody is aware of them. The following week on July 23rd, then, I will present any changes that have been made to the document, including the comments from the previous week and any type of resolution that we have from there and, then, I will ask Council to approve the action plan and adopt the resolution and after that I will get it updated and the online system and sent to HUD, so that we meet the deadline. The deadline is actually the middle of August, but we should be able to have it done by the end of July. So, that's it. So, here to stand for any questions that you have. De Weerd: Thank you. And thanks for the Prezi. I mean usually we PowerPoint. This is -- this is awesome. Okay. Council, any questions? Thank you, Crystal. B. Planning Department Report: Proposed Code Update to Implement Parklet Permits Meridian City Council Meeting Agenda June 11, 2019 – Page 18 of 396 Meridian City Council Work Session June 4, 2019 Page 12 of 19 De Weerd: Okay. Then if there is no questions we will move Item 7-B. Our Planning Department. We have Caleb moving to the podium. Hood: Madam Mayor, Members of Council, here to talk to you a little bit about a potential change to city code. Before I get into the changes maybe just a little bit of background history. 2012 the city entered into a master agreement with ACHD for the sidewalk realm in our downtown core. Basically giving us control -- regulation and control over things that aren't travel lanes or parking areas in downtown and that was 2012. In 2016 we did an addendum to that master license agreement that address parklets. Although it was pretty conceptual, didn't have a lot of the details developed at that point to standardize what a parklet is and how we regulate that and permit it. So, earlier this year we did another addendum with ACHD to affirm the parklets and, then, establish that process a little bit more about how we would work with ACHD to permit these going forward with the businesses that potentially want to use this. So, that brings us to the code, then, that's before you today that implements that process and the master license agreements that we have in place. So, what we would like to talk about for a minute is Title 8 and, again, this really -- the newest part of this would be just how we implement and the standards that we -- the expectations for application and permitting should a business want to construct a parklet. I maybe should back up and I use that term parklet, but maybe I will just define it quickly. It is, basically, taking over a parking space or two -- or actually up to four I think is what the standard says and using it for an outdoor quasi-public space. So, you could have outdoor -- De Weerd: Seating. Hood: -- using it for something other than parking. It's a mini park if you will, but you could have food service, you could do different things within that space that had historically been used for parking. So, then, to just quickly run through the draft code. Again, this is in Title 8. Emily Kane prepared this, so thanks to her for -- for the help on this. I'm not going to read it all to you, but I do want to just kind of highlight it. Again, 8- 1-3B starts out with a permit's required and, then, an application and those are the biggest things. We will only accept an application from a business or a property owner that is directly in front of that parking stall or adjacent to the parking stall, so you can't put a parklet down in front of your competition's, you know, business. In a parklet you have to be -- the parklet has to be in front of your business or a portion thereof. I do want to also highlight Subsection D there, application fee is set forth. We are not establishing a fee right now. We are -- I don't know how long it's going to take us to process these, one. Two, we want somewhat of an incentive for somebody to try one or two or three of these. So, until we really have a way to know how long this is going to take for us to process this permit, we are going to do these for free. So, you know, assuming this goes forward right now -- now, that's not to say that if we just get inundated with these we could be back and -- and want to establish a fee, but right now there won't be any free that is charged an applicant. Section 8, then, talks about the director working with ACHD for their review and approval and this has to move pretty quick, because we only have 30 days. But we will transmit to ACHD. There are standards, again, for what -- how a parklet is constructed and buffers on either side and, again, how long they can be and -- and those types of Meridian City Council Meeting Agenda June 11, 2019 – Page 19 of 396 Meridian City Council Work Session June 4, 2019 Page 13 of 19 things. But it is done in coordination with ACHD and we do need their approval and the permit is only valid for one year. It is renewable, but the permit is only good, again, for that one year and, then, it would expire. So, I think those are the main things that I wanted to point out. And, again, it is only in the downtown core that this is eligible. So, from Pine to Bower, I believe, and, then, Meridian to 3rd. So, just, you know, that small block radius of the downtown, so -- so, with that if you're agreeable to what you see here, we would like to put it on just next week's Council agenda for ordinance and if there are any changes let me know that, too, and we will make those changes and put it on a future Council agenda. So, with that -- De Weerd: Thank you, Caleb. Council, any questions? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor. Caleb, I know that we are working on the process, but I'm just curious if you have heard there -- if there is much, you know, interest or demand to do some parklets again? Hood: I have personally talked to one business that is interested in this. I don't know how much other -- and -- and we hadn't really talked about if we are going to advertise this anymore or really try to drum up anymore interest in that. I thought maybe the one that's already showed interest maybe we will -- they can be our guinea pig a little bit and work through that before we really start to advertise this too much to see how it works. So, to answer your question, no, I don't have my pulse on the downtown to see if we are going to just -- you know, everyone's going to want to take over parking spaces for this. I don't get that sense, but I don't know that either. Little Roberts: Thank you. De Weerd: Thank you, Caleb. Any other questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Caleb, on the -- the sequence of events on the application, one of the requirements is to submit it to ACHD for approval. But then -- and item number four talks about issuance within 30 days. What happens if ACHD doesn't act within 30 days? Hood: That's a good -- Madam Mayor, Councilman Borton, it's a good question. It's something that, you know, we are hopeful for. I think we can in the revocation section and -- and I didn't get into it, but that -- the master license agreement addendum, too, also has ACHD can basically pull the plug on these things anyway. So, we could potentially issue our permit, ACHD is going to trump it. They haven't given us total and complete Meridian City Council Meeting Agenda June 11, 2019 – Page 20 of 396 Meridian City Council Work Session June 4, 2019 Page 14 of 19 authority forever and ever in this. We have agreed to do these things. They have agreed to respond in a timely manner. If they change their mind they can come back in and -- and, essentially, revoke a permit, too. Borton: Madam Mayor. So, what happens if -- what if we didn't have this parklet application submitted to ACHD, couldn't we still grant a permit? Hood: And that's essentially -- I didn't finish that. Essentially what I would envision is we would issue the permit within 30 days as the code says. If I hear back in 45 days and ACHD denies it, then, I'm going to send them a letter saying your permit is being revoked, because ACHD -- whatever. Whatever that reason would be. Or ACHD could do the same and say that your permit is no longer valid. So, we haven't played that out all the way. I'm just hopeful that they will respond in a timely manner. And, again, just because our code says that -- I mean a potential change to this code could be 45 days or 60 days, you still run into that potential problem of ACHD not responding in whatever time period you put. But, just quite honestly, it does concern me a little bit, it's putting them under the gun to -- within a few weeks to submit comments back, but -- Borton: The reason I ask -- I guess it would be nice to, you know, tie goes to the runner and -- to a certain extent. I mean if -- there is a lot of -- there is a lot of moving parts that are outside the applicant's -- Hood: Yeah. Borton: -- control and if, for example, they receive -- the city receives the completed application on day one it starts the clock, but -- and let's say the city doesn't submit it to ACHD for three or four days, have already -- kind of chew into the time frame and the applicant's -- through no fault of their own. Is there a way to -- to allow the city to approve a parklet application within 30 days if ACHD hasn't responded, that the city may -- could still approve it, rather than being forced to wait? Hood: Madam Mayor, Councilman Borton, that's -- that's -- that's what I envision doing, is, again, I would -- I would issue the permit -- and here is why I'm -- I'm comfortable and confident in doing that is as part of our review -- I don't know what scenario would exist where ACHD wouldn't allow it. We have -- in that addendum we have pretty specific design standards for these things. So, if we are issuing the permit and it's meeting all of their design criteria, I don't know why -- what grounds they would have to deny it, because there is just so many specific improvement standards and allowances and how it needs to be affixed and it just -- I mean it's all covered there I think. So, I don't know -- to me that transmittal to ACHD is more of a courtesy heads up, this is going within your right of way, not so much we need your blessing or approval. We already have that with this license agreement, so long as they -- the applicant conforms to the standards. Borton: Madam Mayor, one other question on it. Again, trying to encourage these things to go, there is a provision in -- under the revocation of permit, under nine, if something were to occur one of the A, B or C, that would cause revocation, the revocation is Meridian City Council Meeting Agenda June 11, 2019 – Page 21 of 396 Meridian City Council Work Session June 4, 2019 Page 15 of 19 immediate and I don't know if that could have a chilling effect on applicant, but if city staff were to interpret it and say that your placement is inconsistent, you're done. The way it reads it you're done -- it's closed until you might get it back through a City Council appeal, as opposed to a, you know, notice of intent to revoke and come to Council and protest the revocation, which would be, you know, effective in 30 days. I think we did something similar to that in some other ordinance recently where we are kind of telling you we are going to revolve, if you don't -- you have 30 days to appeal to Council, that might overturn my recommendation -- was not immediately -- Hood: And, Madam Mayor, I was looking at Mr. Nary -- De Weerd: Me, too. Hood: -- and think that's appropriate. I'm good with however we want to do that. Nary: So, Madam Mayor, Members of the Council, I think -- and I think the one you're describing was in regards to the booting ordinance and you have two different types right? So, if you have something that's -- it's a dangerous condition, you want to right? You don't want someone using something that's not placed properly or it's a danger or a hazard to folks. So, you would want to revoke those immediately. If there is some other reason, other than some danger in the public, then, the notice of intent would -- would probably make more sense, that -- whatever that -- I mean some corrective action. They have taken up two spaces, they are supposed to take up one or they have taken up three and they are supposed to take up two. Something that they could fix would make more sense to work with, which is always our intent anyway. So, we could certainly insert that into that. But I would always suggest if there is a danger to the public, because, again, these are placed in the street and ACHD when we had this discussion -- and I think Caleb will recall back in 2012 -- their -- their original attitude was we don't want these things in the street. Someone's going to get hit, someone's going to get injured. So, it was a little bit of an effort to get them to convince that these can be done safely. So, I think -- I think they are bought into it and I agree with Caleb that I don't see them denying these, I think they understand how they can work, but we can certainly build that in, so if it's something that's corrective, maybe we can give them notice to correct, give them notice of intent, something like that, but if it's a danger we want to stop it immediately and, then, do require them to come and ask at that point. We could expedite the hearing, like we could have it at the next available Council hearing, instead of within 30 days, we could do that. De Weerd: And I think Caleb really covered it with the design -- design standards. It's not ironclad, but if they fit within those you pretty much have addressed all the safety aspects. Hood: Madam Mayor -- and I don't know, maybe this is a -- it's a last -- last part of nine, really, is the question -- the last sentence. Such revocation shall be effective immediately upon -- maybe that's a case by case. Maybe we don't put it in the code and it says shall be effective immediately. Depending on the situation -- if it's an imminent health -- we Meridian City Council Meeting Agenda June 11, 2019 – Page 22 of 396 Meridian City Council Work Session June 4, 2019 Page 16 of 19 write that in the letter. You shall cease and desist right now. This has not been permitted, you need to stop right now, versus a, boy, you know, we have gotten some complaints and we want to talk to you about it, we are revoking it. However, look at ten and there is a review process. Well -- well, maybe -- we are going to give you 30 days to file an appeal. We are going to revoke this, but maybe you can keep doing -- maybe you keep your business as usual, if it's not an imminent -- I don't know. Just -- that last sentence really says it need -- it shall be and maybe that's more of a case by case in a revocation letter we -- yep, it's now you need to revoke it versus, hey, come have a hearing and -- we are still revoking it, but you can appeal it and talk to Council. I don't know. Borton: Yeah. Madam Mayor. I think what you and bill are about -- if there is some way to maybe carve out the public safety immediate harm concern and, then, all the other stuff. I mean we are trying to -- we really want to encourage these to be used and if somebody has an approved plan and kind of boogers it up on how they install it or if they move a fence or a wall a little bit and -- we want to say, hey, you can't do that, come on, get compliant, rather than force ourselves to revoke it and you got to reapply and -- Milam: Madam Mayor? Borton: So, trying to make it more business friendly. Borton: Mrs. Milam. Milam: Could that be as easy as changing the word shall to could? May. Something. De Weerd: Yeah. They like shall and may and not could. Milam: Might. Maybe. Kinda. Borton: I don't have an answer on the words, but something that captures that. Milam: Yeah. I wasn't looking at rename the word, I just -- but even that one word could change the whole concept of how it's handled. It may. It might not. Bongiorno: Madam Mayor? De Weerd: Yes, Mr. -- or Mr. -- Mr. Joe. Bongiorno: Bongiorno. Lieutenant Colaianni and I were just talking and I think to Mr. Nary's concerns, I think in the approval process if we just put it in Accella that Fire and Police, you know, review the applications I think the safety aspect hopefully would be addressed at that time. We were just looking over some photos on the internet of these parklets and some of them are pretty cool. So, they can be used appropriately, but I think -- if we are part of the approval process the -- the safety aspect should be addressed at that time. Meridian City Council Meeting Agenda June 11, 2019 – Page 23 of 396 Meridian City Council Work Session June 4, 2019 Page 17 of 19 De Weerd: So, I guess with a few tweaks this could come back under ordinance form. Nary: Madam Mayor, yeah, I think we could take -- take these comments and -- and bring back and -- and I think we could probably have it on by next week. You can take a look at it and, again, if you're not comfortable with it or you want to do it only as a first reading, that's fine. Or if you guys are comfortable with it you can certainly approve it. But we can add Fire and Police into the review. We can again separate out a dangerous condition versus a corrective action. We could change that section of it where the revocation may designate when it happens. Again, if it's a dangerous condition it may be immediate. If it's a corrective action it may be, you know, revoked. In 30 days you have an opportunity to appeal. So, I think we can incorporate all of that into an ordinance and have it back on for next week for review. De Weerd: Would Council like to see it before it comes back in ordinance form or we bring it back in ordinance form and if you're good you act on it. Yeah? Okay. Hood: I'm sorry, I didn't -- De Weerd: We will bring it back next week in ordinance form. Hood: Okay. In ordinance form. Okay. De Weerd: Yes. Hood: Thank you. C. Council: UDC Text Amendment Discussion Regarding Variances De Weerd: Thank you, Caleb. Appreciate this. Okay. Item 7-C is Council discussion on UDC text amendment discussion regarding variances and I believe that Council Member Borton had that on. Borton: Thank you. Madam Mayor, this is kind of circling back to some of the stuff that's come before us recently and -- and seeing if there is Council interest to fast track this one and kind of address it as a one off change to the UDC, since that process takes a little bit of time and it's -- what we have seen on several occasions is the -- the three prongs of a variance that our code requires -- we have talked and kind of struggled and staff's had some challenges trying to capture the fact that it's really two different components and I think, Mr. Nary, you -- did you put it in or Chris put in just kind of the ordinance -- really what the change would be -- oh, it's right in front of you -- would be striking through item number one that's in front of you on the screen, leaving one and two and what we have discussed in a couple of the more recent applications is if the property truly has -- or truly has an undue hardship in that specific instance, then, it is that undue hardship which means you're not really granted a special privilege, because it's a hardship which is creating the variance need in the first place, so -- and it's more consistent with what state Meridian City Council Meeting Agenda June 11, 2019 – Page 24 of 396 Meridian City Council Work Session June 4, 2019 Page 18 of 19 code requires as well. So, in order to avoid complications for applicants and our staff and even us, in reviewing variance applications, is the Council interested in bringing this change forward at all and, if so, just kind of as a one off individual item -- the sooner it gets processed the sooner we can make the change, rather than waiting for it to be doubled in with a bunch of other stuff. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Absolutely. Please. De Weerd: Yeah. Milam: Madam Mayor? De Weerd: I think that was yes. Milam: It makes a lot of sense. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Madam Mayor, Members of the Council, what you're seeing on the screen, just so you know, that parenthetical there, this is covered by the above, was just to highlight why we don't need it. So, that would come out. But, yeah, there is a process that we go in through the application and through -- it still has to go through Planning and Zoning as a UDC text amendment, but like Council Member Borton said, we don't have to bundle it with a bunch of them. If they have something that's ready to go that's up to Planning, but if your direction is simply to bring this forward and get it in the process as quickly as possible, that's certainly -- we can do that. Borton: Madam Mayor, who is -- who is the applicant? Is it you? Legal or -- Nary: The city is the applicant on these changes. Borton: Who actually does it? Nary: Planning Department. Borton: Okay. De Weerd: Okay. Thank you, Mr. Borton. Okay. We are at the end of our historical first work session agenda. I would entertain a motion to adjourn. Meridian City Council Meeting Agenda June 11, 2019 – Page 25 of 396 Meridian City Council Work Session June 4, 2019 Page 19 of 19 Borton: Move we adjourn. Milam: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5:23 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) YOR TAMMY DE WEERD �SOAUI UST DATE APPROVED Uft the /IDIAN*,----,- (1IZ CITY COUNCIL WORK SESSION AGENDA June 4, 2019 Agenda Item Number: 3 Project File Name/Number: Item Title: Announcements Meeting Notes: Ci/�E IDIA0 I DAH N�-- CITY COUNCIL WORK SESSION AGENDA June 4, 2019 Agenda Item Number: 4 Project File Name/Number: Item Title: Proclamation: Public Works Week Meeting Notes: E IDIAN._,__�_ !DAH0 The Office of the Mayor P R O C L A .TR A TI O N Whereas, City of Meridian residents have peace of mind with every faucet turned on, shower taken, and toilet flushed, thanks to the premier employees of the Meridian Public 'Works team; and, Whereas, every engineer, inspector, operator, and technician is committed to protecting our health, safety, and quality of life through the supply and distribution of clean safe water, efficient collection and treatment of wastewater, and management of solid waste; and, Whereas, the awesome Public Works staff and partners design, maintain and sustain the quality of these services and important infrastructure, recognizing their ability to do so is dependent on having the support of informed citizens; and, Whereas, the Meridian Public Works Department educates the community about the work they do with great events such as the Poop Scoot, Public Works Expo, and Go With the Flow Tour; and, Whereas, "It Starts Here" is the theme for the 2019 National Public Works Week and it represents the many facets of modern civilization that grow out of the efforts put forth by the public works professionals across North America. Therefore, I, Tammy de Weerd, Mayor of the City of Meridian, do hereby proclaim the week of June 8` through June 14', 2019, as Meridian Public Works Week in the City of Meridian, and call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works services and to recognize the contributions which public works officials make every day to our health, safety, comfort and quality of life. Dated this 4" day of June, 2019 Tamnje Weerd, Mayor(/ Joe Borton, City Council President Luke Cavener, City Council Vice -President Anne Little Roberts, City Council Genesis Milam, City Council Ty Palmer, City Council Treg Bemt, City Council CjQ/rE *,-----, IDANI L I DA H 0 CITY COUNCIL WORK SESSION AGENDA June 4,, 2019 Agenda Item Number: 5 A Project File Name/Number: Item Title: Approve Minutes of May 21, 2019 City Council Regular Meeting Meeting Notes: LV I TEM SHEET C ouncil Agenda I tem - 5.A . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Approve M inutes of M ay 21, 2019 City Council Regular M eeting AT TAC HM E NT S: Description Type Upload D ate Minutes Minutes 5/28/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 4 of 467 Meridian City Council May 21, 2018 Page 48 of 48 (E)( 2), Meridian City Code, Known As The Meridian Impact Fee Ordinance Fee Schedule; To Provide For An Amendment To The Police, Fire, And Parks And Recreation Impact Fee Schedules; And Providing An Effective Date. De Weerd: Item 13-B is the first reading of three for Ordinance 19-1827. Mr. Clerk, will you, please, read this by title. Johnson: Thank you, Madam Mayor. Ordinance 19-1827, an ordinance to amend the municipal code of the City of Meridian, county of Ada, State of Idaho, amending Title 10, Chapter 7, Section 12(e)(2), Meridian City Code, known as the Meridian Impact Fee Ordinance Fee Schedule; to provide for an amendment to the police, fire, and parks and recreation impact fee schedules; and providing an effective date. De Weerd: Thank you so much. We will have the second reading on our next Council agenda. Item 14: Future Meeting Topics De Weerd: Council, any items Under 14? Okay. With that I would entertain a motion to adjourn. Cavener: So moved. Bernt: Second. De Weerd: What did you move? Cavener: Adjourn the meeting. De Weerd: I have a motion and a second to adjourn the meeting. All those in favor say aye. All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. MEETING ADJOURNED AT 8:27 P.M. (AUDIO ILE OF THESE PROCEEDINGS) r /q/ 20 L-9 MAY("MY MY DE WEERD DATE APPROVED ATTFT: „ /f QOapZEDAUGvsr CKM JGVNS0-1T--fNTERIM CITY CLERK City or W E IDR IAN�- a SEAL �P of (�Q/rEIDIZIAN?- I DA H 0 CITY COUNCIL WORK SESSION AGENDA June 4, 2019 Agenda Item Number: 5 B Project File Name/Number: Item Title: Approve Minutes of May 28,, 2019 City Council Regular Meeting Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.B . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Approve M inutes of M ay 28, 2019 City Council Regular M eeting AT TAC HM E NT S: Description Type Upload D ate Minutes Minutes 5/31/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 53 of 467 Meridian City Council May 28, 2019 Page 60 of 60 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR TA Y DE WEERD ATTESTS 1% CH N - INTERIM CITY L4 /1 DATE APPROVED City or w E IDIZ IAN+AMO, tD SEAL �jEQ/IDIZIA----N*,- �J CITY COUNCIL WORK SESSION AGENDA June 4, 2019 Agenda Item Number: 5 C Project File Name/Number: Item Title: Pine 43 Subdivision No. 1 Sanitary Sewer and Water Main Easement Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.C. Presenter: Estimated Time f or P resentation: 0 Title of I tem - Pine 43 Subdivision No. 1 - Sanitary S ewer and Water M ain E asement AT TAC HM E NT S: Description Type Upload D ate E asement Cover Memo 5/31/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 114 of 467 Prolect Name(Subdivision): �A NQ, Sanitary Server & Water Main Easement Number-: Identify this Easement by sequential number if Project contains more than one easement of this type. ( See Instructions for additional infon-nation). ADA COUNTY RECORDER Phil McGrane 2019-047599 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 06/05/2019 10:05 AM CITY OF MERIDIAN, IDAHO NO FEE I t - e1011 Or-I'Ll THIS Easement Agreement, made this day of 3Uf110- 20J� between ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); W11 IN WHEREAS, the Sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of Sanitary sewer and water mains over and across the following described property: -fullw The easement hereby granted is for the purpose of construction and operation of Sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the patties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement, THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the Sanitary Sewer and Water Main Easement REV, 04/08/2019 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 1 1 6 o f 4 6 7 GRANTEE: CITY OF MERIDIAN Tammy de )eJ6rd, Mayor Johnson, Interim City STATE OF IDAHO, ) . ss. County of Ada ) �Q0�p,TED AUS L G9 o 2 Wily or ~ E IDIq rrk �o�NN� i SEAL \TeO_ 1P� This record was acknowledged before me on (p-4- Iq (date) by Tammy de Weerd and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) CHARLENE WAY COMNMISSIONOTARY #67390 LIC STATE OF IDAHO MY COMMISSION EXPIRES 3128122 Sanitary Sewer and Water Main Easement ?i nL45 Notary g ature U My Commission Expires:S -ag Z.� D 09— REV. 04/08/2019 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 1 1 8 o f 4 6 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 1 1 9 o f 4 6 7 �EIDIZIA 0 I DAH CITY COUNCIL WORK SESSION AGENDA June 4, 2019 Agenda Item Number: 5 D Project File Name/Number: Item Title: Pleasant View Elementary School/Gondola View Subdivision Water Main Easement Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.D. Presenter: Estimated Time f or P resentation: 0 Title of I tem - Pleasant View E lementary S chool/Gondola View Subdivision Water M ain Easement AT TAC HM E NT S: Description Type Upload D ate E asement Cover Memo 5/31/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 120 of 467 ADA COUNTY RECORDER Phil McGrane 2019-047598 BOISE IDAHO Pgs=8 BONNIE OBERBILLIG 06/05/2019 10:05 AM CITY OF MERIDIAN, IDAHO NO FEE Project Name QSubdivisicitIL Gondola View Subdivision Watet-i'vinittEiiscitientNunibet-: I Identify this Easement by sequential number if Project contains more than one Water 110aln casement. ( See instructions for additional information). WATER MAIN EASEMENT Joint School District No. 2 dba West THIS Easement Agreement, made this L4*day of 20-M between Ada School District ("Grantor"'), and the City of Meridian, an, Idaho Municipal Corporation ("Grantee"), WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter par-ticularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The casement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, Or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Version 04 08 19 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 1 2 2 o f 4 6 7 GRANTEE: CITY OF MERIDIAN Mayor Or 1 Gy of 4' Xw's't by lir' ohn rnterim t IDIAN hy— IDAHO s� SEAL: STATE OF IDAHO,) 7�Rerthe TREPS���� . ss. COUnty of Ada ) This record was acknowledged before me on J(date) by Tammy de Weerd and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. CHARLEN5 WAY COMMISSION 067390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 Notary Signature My Commission Expires:'-� `a$ -a►y arl Water Main Easement Version 04 08 19 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 1 2 4 o f 4 6 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 1 2 5 o f 4 6 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 1 2 6 o f 4 6 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 1 2 7 o f 4 6 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 1 2 8 o f 4 6 7 E IDIAN*,----., DAHO CITY COUNCIL WORK SESSION AGENDA ,lune 4, 2019 Agenda Item Number: 5 E Project File Name/Number: H-2019-0052 Item Title: Findings of Fact, Conclusions of Law for Orchard Creek Pump House By OA+D Located on the N Side of E. Lake Hazel Rd and E. of S. Eagle Rd Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.E . Presenter: Estimated Time f or P resentation: 0 Title of I tem - F indings of F act, C onclusions of L aw for Orchard Creek P ump House (H-2019- 0052) by O A+D , Located on the North side of E. L ake Hazel Rd., E ast of S . E agle Rd. AT TAC HM E NT S: Description Type Upload D ate F indings Findings/Orders 5/24/2019 E xhibit A E xhibit 5/24/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 129 of 467 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO. H-2019-0052 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for a Variance to Deviate from the R-8 Dimensional Standards Listed in UDC Table 11-2A-6 for the Orchard Creek Pump House, by OA+D. Case No(s). H-2019-0052 For the City Council Hearing Date of: May 21, 2019 (Findings on June 4, 2019) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of May 21, 2019, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of May 21, 2019, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of May 21, 2019, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of May 21, 2019, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. Meridian City Council Meeting Agenda June 4, 2019 – Page 130 of 467 7. That this approval is subject to the approval in the attached Staff Report for the hearing date of May 21, 2019, incorporated by reference. The c development shall comply with the requirements of the approval. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for a Variance is hereby approved per the Findings in the Staff Report for the hearing date of May 21, 2019, attached as Exhibit A. D. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. E. Attached: Staff Report for the hearing date of May 21, 2019 By action of the City Council at its regular meeting held on the L4+i-N day of , 2019. COUNCIL PRESIDENT JOE BORTON VOTED COUNCIL VICE PRESIDENT LUKE CAVENER VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER TY PALMER VOTED_ COUNCIL MEMBER TREG BERNT VOTED CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO. H-2019-0052 Orchard Creek Pump House - 2 - COUNCIL, MEMBER GENESIS MILAM VOTED MAYOR TAMMY de WEERD VOTED \ (TIE BREAKER) Mayor T y e Weerd Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: CJUAW 0 Dated: �0' City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO. H-2019-0052 Orchard Creek Pump House - 3 - EXHIBIT A Page 1 HEARING DATE: 5/21/2019 TO: Mayor & City Council FROM: Kevin Holmes, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0052 Orchard Creek Pump House- VAR LOCATION: North side of Lake Hazel Road; east of S. Eagle Road (Lot 1, Block 1 of Bicentennial Farms No. 1), in the S ½ of the SW ¼ of Section 33, Township 3N., Range 1E. I. PROJECT DESCRIPTION The applicant requests a variance to deviate from the dimensional standards of the R-8 district listed in UDC Table 11-2A-6 to allow for the construction of a 350 square foot structure within the required setbacks and street landscape buffer. The structure will serve multiple purposes of a pump house for subdivision irrigation equipment, an entrance/shade structure for a dog park to be used as a subdivision amenity, and a subdivision entryway feature. II. SUMMARY OF REPORT A. Project Summary STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Description Details Acreage 2.28 Future Land Use Designation Medium-High Density Residential Existing Land Use Vacant Proposed Land Use(s) Subdivision accessory structure and amenity Current Zoning R-8 Proposed Zoning NA Physical Features (waterways, hazards, flood plain, hillside) Ten Mile Creek runs along the west boundary of the site Neighborhood meeting date; # of attendees: April 3, 2019; 0 attendees History (previous approvals) AZ-14-012; PP-14-014; H-2018-0027 (Final Plat) Meridian City Council Meeting Agenda June 4, 2019 – Page 133 of 467 Page 2 B. Project Area Maps III. APPLICANT INFORMATION A. Applicant: Brian Garrett, OA+D – 210 N. 6th Street, Boise, ID 83702 B. Owner: Toll ID I, LLC c/o Toll Bros., Inc. – 250 Gibraltor Road, Horsham, PA 19044 C. Representative: Chad Hamilton, Trek Commercial Development – 3023 E. Copper Point Drive, Meridian, ID 83642 Future Land Use Map Aerial Map Zoning Map Planned Development Map Meridian City Council Meeting Agenda June 4, 2019 – Page 134 of 467 Page 3 IV. NOTICING City Council Posting Date Newspaper Notification 5/3/2019 Radius notification mailed to properties within 300 feet 4/30/2019 Radius notification published on 4/30/2019 Nextdoor posting 4/30/2019 V. STAFF ANALYSIS Per the applicant, the position of this structure is a result of the Nampa & Meridian Irrigation District and the previous property owner placing an irrigation pump and related equipment at this location. In order for the irrigation pumps to be supplied power, Idaho Power requires the pump to be contained in an enclosed structure. This facility will serve the irrigation needs of the surrounding subdivision and is a requirement of the development to provide a pressurized irrigation system for the Orchard Creek development in accord with UDC 11-3A-15. During the construction of the facility, the applicant chose to relocate the facility closer towards Lake Hazel in order to provide more of a recreational amenity for the subdivision. Because the pump facility was not located on a separate lot as required by the UDC, it is now proposed to be located within the entryway corridor street buffer along Lake Hazel Road which violates the setback requirements of the R-8 dimensional standards. The applicant requests a variance to deviate from the dimensional standards of the R-8 district listed in UDC Table 11-2A-6. Because this site is located on an entryway corridor, E. Lake Hazel Rd., Table 11-2A-6 requires a thirty-five foot (35’) landscape buffer. The southwest corner of the structure is proposed to be located approximately 28’ from the right-of-way of E. Lake Hazel Rd. which puts it in the required landscape buffer, see Exhibit D. Meridian City Council Meeting Agenda June 4, 2019 – Page 135 of 467 Page 4 Table 11-2A-6: NOTE: The dimensional “street setback” standards listed in Table 11-2A-6 are intended to be requirements for residential structures and are not necessarily meant to apply to quasi-commercial structures such as this pump house/amenity/entrance building. This is apparent by the language used to describe the standards, such as “dwelling unit”, “garage”, and “living area”. As this structure is not a residential use, and does not have a “living area” but rather is a subdivision amenity and pump house, staff believes it is appropriate to look to commercial zones for guidance on what appropriate setbacks are. Per Table 11-2B-3, commercial setbacks are generally zero feet (0’) and measurements are taken from the ultimate location of the right-of-way. Staff supports the application of these commercial standards to this structure and as such, the residential dimensions of Table 11-2A-6 do not apply. Staff has discussed internally codifying this determination with a future UDC text amendment. The lot that houses the structure is an unusual shape and contains a number of constraints which reduce the buildable area. These include the Ten Mile Creek and an ACHD easement along the western boundary, a City of Meridian water easement to the north, a collector street (S. Arable Way) to the east, and an arterial road (E. Lake Hazel Rd.) to the south. While these site features do pose limitations, staff believes there is sufficient space for a structure of this size without encroaching into the required landscape buffer. However, relocating the structure elsewhere on the property would not be feasible at this time as the irrigation facility is currently supplying water to the development. Further, the applicant does not have additional land area to place the irrigation facility on a separate dedicated lot in accord with UDC 11-3B-6E. In regards to public safety, this structure meets the requirements of vision triangle in accord with UDC 11-3A-3B. Staff has no concerns of the impact of this structure with any other public safety issues. Meridian City Council Meeting Agenda June 4, 2019 – Page 136 of 467 Page 5 Staff supports the design and multi-purpose use of the structure. The appearance of the building is visually attractive and emulates design features of other site amenities in the Orchard Creek Subdivision (platted as Bicentennial Farms No. 1). The multi-use building benefits the subdivision as a whole as it provides an additional amenity on an irregular shaped lot that would otherwise be landscaped as open space. Staff has received a complete Certificate of Zoning Compliance (CZC) and Design Review (DES) application which originally brought this code violation to light. Should Council grant this variance, staff will review the proposed development for compliance with all applicable City of Meridian code and design requirements through the CZC/DES process. VI. DECISION A. Staff: Staff is recommending denial of the subject Variance application based on the Findings listed in Section VIII of the Staff Report. B. City Council: The Meridian City Council heard this item on May 21, 2019. At the public hearing, the Council approved the subject variance request. a. Summary of City Council Public Hearing: i. In favor: Brian Garrett of OA+D i. In opposition: None ii. Commenting: None iii. Written testimony: None iv. Staff presenting application: Kevin Holmes v. Other staff commenting on application: None b. Key issue(s) of Public Testimony: None c. Key Issues of Discussion by Council: None Meridian City Council Meeting Agenda June 4, 2019 – Page 137 of 467 Page 6 VII. EXHIBITS (ATTACH AS PDF DOCUMENTS TO THE STAFF REPORT.) A. Site Plan (date: 3/31/2019) Meridian City Council Meeting Agenda June 4, 2019 – Page 138 of 467 Page 7 B. Landscape Plan (date: 2/28/2019) Meridian City Council Meeting Agenda June 4, 2019 – Page 139 of 467 Page 8 C. Building Elevations/Renderings (date: 3/1/2019) Meridian City Council Meeting Agenda June 4, 2019 – Page 140 of 467 Page 9 Meridian City Council Meeting Agenda June 4, 2019 – Page 141 of 467 Page 10 D. Landscape Buffer Encroachment Meridian City Council Meeting Agenda June 4, 2019 – Page 142 of 467 Page 11 VIII. FINDINGS The City Council shall apply the standards listed in Idaho Code 67-6516 and all the findings listed in Section 11-5B-4.E of the UDC to review the variance request. In order to grant a variance, the Council shall make the following findings: A. The variance shall not grant a right or special privilege that is not otherwise allowed in the district: In regard to the variance to UDC 11-2A-6 for the encroachment into the landscape buffer, Council finds granting a variance would not grant a right or special privilege that is not otherwise allowed in the district. B. The variance relieves an undue hardship because of characteristics of the site; Because the site is constrained by the Ten Mile Creek and ACHD and City of Meridian easements, Council finds granting the variance would relieve an undue hardship because of characteristics of the site. If the structure was to be moved outside of the landscape buffer to comply with code the size of the dog park would be limited, reducing the benefits to subdivision residents. Further, relocating the structure elsewhere on the property would not be feasible at this time as the irrigation facility is currently supplying water to the development and the applicant does not have additional land area to place the irrigation facility on a separate dedicated lot in accord with UDC 11-3B-6E. C. The variance shall not be detrimental to the public health, safety, and welfare. Council finds granting the variance would not be detrimental to the public health, safety, and welfare. Meridian City Council Meeting Agenda June 4, 2019 – Page 143 of 467 EIDIAN,+-- CITY COUNCIL WORK SESSION AGENDA June 4, 2019 Agenda Item Number: 5 F Project File Name/Number: H-2019-0021 Item Title: Findings of Fact, Conclusions of Law for Pollard Subdivision By Brighton Investments, LLC. Located off the NE Corner of SH -16 and W. Chinden Blvd. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.F. Presenter: Estimated Time f or P resentation: 0 Title of I tem - F indings of F act, C onclusions of L aw for P ollard S ubdivision (H-2019-0021) by B righton Investments, L L C , L ocated off the NE corner of S H-16 and W. Chinden Blvd. AT TAC HM E NT S: Description Type Upload D ate F indings Findings/Orders 5/30/2019 E xhibit A E xhibit 5/30/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 144 of 467 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0021 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Annexation and Zoning of 77.33 Acres of Land with R-8 (21.95 acres) and C-G (55.38 Acres) Zoning Districts; and Preliminary Plat Consisting of (75) Building Lots, (7) Common Lots and (4) Other Lots on 71.3 Acres of Land in the R-8 and C-G Zoning Districts for Pollard Subdivision, by Brighton Investments, LLC. Case No(s). H-2019-0021 For the City Council Hearing Date of: May 21, 2019 (Findings on June 4, 2019) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of May 21, 2019, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of May 21, 2019, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of May 21, 2019, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of May 21, 2019, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. Meridian City Council Meeting Agenda June 4, 2019 – Page 145 of 467 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0021 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of May 21, 2019, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for annexation & zoning and preliminary plat is hereby approved with the requirement of a Development Agreement per the provisions in the Staff Report for the hearing date of May 21, 2019, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. Meridian City Council Meeting Agenda June 4, 2019 – Page 146 of 467 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0021 - 3 - A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of May 21, 2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 147 of 467 By action of the City Council at its regular meeting held on the day of , 2019. COUNCIL PRESIDENT JOE BORTON VOTED COUNCIL VICE PRESIDENT LUKE CAVENER VOTED \ COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER TY PALMER VOTED COUNCIL MEMBER TREG BERNT VOTED OTEDMCOUNCIL MEMBER GENESIS MII,AM VOTED- MAYOR AYOR TAMMY de WEERD VOTED \ (TIE BREAKER) Mayormy e Weerd Attest: ('ilp of w C on IDAHO Interim Y Clerk SEAL Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: 0)Dated: lO ^ ao City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0021 Pollard Subdivision - 4 - EXHIBIT A Page 1 HEARING DATE: May 21, 2019 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0021 Pollard Subdivision (aka Central Valley Plaza) LOCATION: Off the northeast corner of SH-16 and W. Chinden Blvd., in the SW ¼ of Section 21, T.4N., R.1W. I. PROJECT DESCRIPTION Annexation and zoning of 77.33 acres of land with R-8 (21.95 acres) and C-G (55.38 acres) zoning districts; and Preliminary plat consisting of (75) building lots, (7) common lots and (4) other lots on 71.3 acres of land in the R-8 and C-G zoning districts for Pollard Subdivision. II. SUMMARY OF REPORT A. Project Summary STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Description Details Page Acreage 71.3 Future Land Use Designation MDR, MU-C and MU-I Existing Land Use Vacant/undeveloped land Proposed Land Use(s) Mixed-use medical/professional, retail/commercial and residential Current Zoning RUT in Ada County Proposed Zoning R-8 and C-G Lots (# and type; bldg/common) 75 building/7 common/3 private common driveways Phasing plan (# of phases) Yes; 3 phases Number of Residential Units (type of units) 74 SFR units (and 88 beds in an assisted living facility) Density (gross & net) 3.4 gross/5.19 net Meridian City Council Meeting Agenda June 4, 2019 – Page 149 of 467 Page 2 B. Community Metrics Open Space (acres, total [%] / buffer / qualified) 2.74 acres (12.6%) (residential only) Amenities 10’ wide multi-use pathway, children’s play structure Physical Features (waterways, hazards, flood plain, hillside) An irrigation ditch runs along the southern boundary of this site; this site is not within the floodplain. Neighborhood meeting date; # of attendees: December 18, 2018; 9 attendees History (previous approvals) None Description Details Page Ada County Highway District Staff report (yes/no) No Yes Requires ACHD Commission Action (yes/no) Yes; scheduled for April 310, 2019 Note: Franklin Sensors (the business on the adjacent property to the west) does not want the east/west collector street to be relocated further to the north. Fire Service Distance to Fire Station 2.5 miles from Fire Station #5 Fire Response Time 5 minutes under ideal conditions Resource Reliability 77% from Fire Station #5 – does not meet the target goal of 85% or greater Risk Identification 4 – Current resources would not be adequate to supply service to this project (see comments in Section VII.C Accessibility Project does not meet all required access, road widths and turnarounds; roadways needs to be 26’ wide for ladder truck access Special/resource needs An aerial device is required; the closest truck company is 15 minutes travel time (under ideal conditions) – Fire Dept. can’t meet this need in the required timeframe. Water Supply Requires 2,250 gallons per minute for 2 hours Other Resources NA Police Service Distance to Police Station 9 miles Police Response Time 5-7 minutes Calls for Service NA (site is currently in Ada County) Accessibility No issues with the proposed access Specialty/resource needs No additional resources are needed at this time; the PD already services the area to the east Crimes Crashes Wastewater Distance to Sewer Services 0 Sewer Shed North McDermott Trunkshed Estimated Project Sewer ERU’s See application information Meridian City Council Meeting Agenda June 4, 2019 – Page 150 of 467 Page 3 WRRF Declining Balance 13.62 Project Consistent with WW Master Plan/Facility Plan Yes Impacts/Concerns Although this development falls within the North McDermott Trunkshed, mainlines that will provide service do not exist at this time. The Public Works Department has evaluated and conceptually approved the developers proposal to temporarily pump wastewater to the adjacent Black Cat T runkshed to the East. The permanent Lift Station site, contemplated in the Meridian Wastewater Master Plan, is located north of the subject development and on the west side of N. Pollard Lane. However, the developer is proposing to locate the Lift Station in the northwest corner of the proposed development. The developer shall be required to work out the final design location with the Public Works Department, and deed the necessary land to the city with completion of the station The Lift Station shall be satisfactorily completed and accepted prior to the first occupancy permit being issued within the development. This development shall be required to install the permanent forcemain (dryline) under Chinden to facilitate an easy transition when service from the McDermott Trunkshed becomes available. Water Distance to Water Services NA Pressure Zone NA Estimated Project Water ERU’s See application information Water Quality NA Project Consistent with Water Master Plan NA Impacts/Concerns Water service being provided by Suez Water Idaho . Applicant will need to work closely with Suez and the City of Meridian to ensure that adequate water flow and pressures can be provide to the development to provide for domestic needs and fire protection. Meridian City Council Meeting Agenda June 4, 2019 – Page 151 of 467 Page 4 C. Project Maps III. APPLICANT INFORMATION A. Applicant: Brighton Investments, LLC – 12601 W. Explorer Dr., Ste. 200, Boise, ID 83713 B. Owner: Tomlinson Family Trust – 12601 W. Explorer Dr., Ste. 200, Boise, ID 83713 C. Representative: Mike Wardle, Brighton Corporation – 12601 W. Explorer Dr., Ste. 200, Boise, ID 83713 Future Land Use Map Aerial Map Zoning Map Planned Development Map Meridian City Council Meeting Agenda June 4, 2019 – Page 152 of 467 Page 5 IV. NOTICING Planning & Zoning Posting Date City Council Posting Date Newspaper Notification 3/1/2019 Radius notification mailed to properties within 300 feet 2/26/2019 Public hearing notice sign posted on site 3/6/2019 Nextdoor posting 2/26/2019 V. STAFF ANALYSIS A. ANNEXATION & ZONING The Applicant requests annexation and zoning of 77.33 acres of land with R-8 (21.95 acres) and C-G (55.38 acres) zoning districts. A conceptual site plan and building elevations were submitted for the development, included in Sections VII.E and F. Proposed Use Analysis: The proposed development will be anchored by a medical campus consisting of a 95K square foot (s.f.) medical office building which will eventually include a surgical center, free -standing emergency department and a 50-bed hospital. Three Four (34) 48K s.f. professional office buildings, (2) buildings with 72K s.f. of “flex” office space which is anticipated to house a police substation, retail with a convenience store, multi-tenant retail/office, a health club, (34) conventional single-family residential homes, (40) single-family residential independent living homes, and an 88-bed assisted living facility. The Allowed Uses table in UDC Table 11-2A-2 for the R-8 zoning district lists single-family residential homes (attached and detached) as a principally permitted use; and a residential care facility as a conditional use subject to the specific use standards listed in UDC 11-4-3-29. The Allowed Uses table in UDC Table 11-2B-2 for the C-G zoning district lists healthcare or social services, professional services, public or quasi-public uses, flex space subject to the specific use standards listed in UDC 11-4-3-18, indoor recreation facility (i.e. health club) subject to the specific use standards listed in UDC 11-4-3-2, and retail as principal permitted uses; and hospitals as a conditional use subject to the specific use standards listed in UDC 11-4-3-22. Per the specific use standards, hospitals providing emergency care are required to have direct access on an arterial street – the access proposed will be via a collector street from SH-20/26 from which access is prohibited except at the half mile between section line roads. The City Council should determine if this meets the intent of the requirement; if so, it should be memorialized in the Development Agreement. Additionally, the specific use standards for flex space prohibit roll-up doors from being visible from a public street; the flex space buildings are proposed to have roll-up doors which will be visible from facing the collector street. As mitigation, the Applicant proposes to construct a berm with landscaping along the street to screen the doors from the street; a perspective drawing should be submitted with the Certificate of Zoning Compliance application that demonstrates compliance. Staff recommends the buildings be relocated so they each front on public streets (i.e. Waverton & Narbeth) or rotate the buildings 90 degrees with the rear of the structures facing each other; or some other alternative that allows compliance. Meridian City Council Meeting Agenda June 4, 2019 – Page 153 of 467 Page 6 Comprehensive Plan (https://www.meridiancity.org/compplan): This property is encompassed by three (3) different Future Land Use Map designations as follows: MDR (35+/- acres), MU-C (18+/- acres), MU-I (16+/- acres). See Future Land Use Map in Section II.C for specific areas of each designation. The MDR (Medium Density Residential) designation allows smaller lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 units per acre. Single-family residential attached/detached homes at a gross density of 3.4 units/acre and an 88-bed assisted living facility are proposed in this area consistent with the MDR designation. The MU-C (Mixed Use – Community) designation allocates areas where community- servicing uses and dwellings are seamlessly integrated into the urban fabric. The intent is to integrate a variety of uses, including residential, and to avoid mainly single-use and strip commercial type buildings. Non-residential buildings in these areas have a tendency to be larger than in MU-N (Mixed-Use Neighborhood) designated areas but not as large as in MU- R (Mixed Use – Regional) designated areas. Goods and services in these areas tend to be of the variety that people will mainly travel by car to but also walk or bike to (up to 3 or 4 miles). Employment opportunities for those living in and around the neighborhood are encouraged. Office, flex-office and retail uses are proposed in the MU-C designated area. No residential uses are proposed in the MU-C area on this site; however, medium density residential uses were recently approved on the adjacent 12+/- acres directly to the east which consists of approximately 20% of the overall MU-C area in accord with the Comprehensive Plan. The MU-I (Mixed Use – Interchange) designation calls out areas where construction of future SH-16 interchanges is likely to occur and to acknowledge that this land will have a high degree of visibility. These areas will be served by highway interchange ramps and restricted local access. Uses in this area will need to be compatible with the impacts of a freeway interchange. However, these uses are not intended for high volume retail or uses that are better suited in neighborhood centers or commercial areas. The intention is to protect the immediate vicinity of the interchange from traffic conflicts and shift the high traffic- generating uses away from the immediate vicinity of the interchange. A medical campus, surgical center, hospital and emergency care is proposed within the MU-I designated area consistent with uses desired in MU-I designated areas. Transportation: The Master Street Map (MSM) depicts a planned north/south residential collector street through this site generally from W. Chinden Blvd. to the northeast. The proposed plat depicts a north/south collector street (N. Levi Ave.) from Chinden Blvd. intersecting with an east/west collector street (W. Waverton Dr.) connecting to Fairbourne Subdivision to the east and N. Black Cat Rd., which is generally consistent with the MSM. Land Use: The proposed land use for this site is mixed use medical/professional, hospital, retail/commercial, flex space, public/quasi-public, nursing care facility and residential consistent with the associated FLUM designations. Comprehensive Plan Policies (https://www.meridiancity.org/compplan): Goals, Objectives, & Action Items: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property (staff analysis in italics): Meridian City Council Meeting Agenda June 4, 2019 – Page 154 of 467 Page 7 “Provide for a wide diversity of housing types (single-family, modular, mobile homes and multi-family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development.” (3.07.03B) A mix of single-family attached and detached homes are proposed within this development some of which will be age restricted 55+ which will provide for a diversity in housing types as desired. “Provide housing options close to employment and shopping centers.” (3.07.02D) The proposed development will provide housing options in close proximity to future office and commercial uses planned to develop on the adjacent property to the south. “Consider ACHD’s Master Street Map (MSM) in all land use decisions.” (3.03.04K) The MSM depicts a north/south collector roadway across this site providing access from SH- 20/26 to the northeast. The proposed street network is consistent with the MSM. “Require open space areas within all development.” (6.01.01A) An open space exhibit is included in Section VII.D that complies with the minimum UDC standards listed in UDC 11-3G-3. “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) The proposed development is contiguous to the City and urban services can be provided to this development. “Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D) One (1) access is proposed via W. Chinden Blvd./SH-20/26, a state highway, at the half mile between section line roads as allowed in UDC 11-3H-4B.2. Access points via the proposed collector streets should be limited as set forth in UDC 11-3A-3 to ensure public safety. Staff is of the opinion the proposed accesses shown in Section VII.E are acceptable unless otherwise restricted by the City Council. “Work with ACHD, COMPASS, and VRT on bringing public transportation to and through Meridian.” (3.03.04H) VRT’s long-term plan (ValleyConnect 2.0) does not include any service along W. Chinden Blvd./SH-20/26 in this area. “Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system.” (3.03.03B) A pedestrian circulation plan is included in Section VII.G that depicts pedestrian walkways throughout the development and to adjacent properties for interconnectivity. “Work with transportation agencies and private property owners to preserve transportation corridors, future transit routes and infrastructure, road and highway extensions, and to facilitate access management planning.” (3.01.01J) The Applicant has been working with ITD on the proposed access via SH-20/26 and with ACHD on the proposed internal roadways. “Develop alternative modes of transportation through pedestrian improvements, bicycle lanes, off-street pathways, and transit-oriented development as appropriate.” (3.03.03D) Pedestrian walkways and proposed throughout the development; a multi-use pathway is proposed within the street buffer along SH-20/26; VRT (ValleyConnect 2.0) does not have any plans for bus service along SH-20/26; and bicycle lanes should be provided along collector streets. Meridian City Council Meeting Agenda June 4, 2019 – Page 155 of 467 Page 8 In reviewing development applications, the following items will be considered in all Mixed Use areas, per the Comprehensive Plan (pgs. 23-24): (Staff’s analysis in italics) • “Residential densities should be a minimum of six dwellings/acre.” As noted above, no residential uses are proposed on the subject MU-C designated area but residential uses have been approved on the adjacent property to the east. • “Where feasible, higher density and/or multi-family residential development will be encouraged, especially for projects with the potential to serve as employment destination centers and when the project is adjacent to US 20/26, SH-55, SH-16 or SH-69.” This project is adjacent to two (2) state highways – SH-20/26 and SH-16. The proposed development does not include high density and/or multi-family development; 74 medium density residential units and an 88-bed assisted living facility are proposed, which will not provide for the density desired in close proximity to employment destinations such as this. • “A conceptual site plan for the entire mixed-use area should be included in the application.” A conceptual development plan was submitted for the proposed mixed use development, included in Section VII.E. • “In developments where multiple commercial and/or office buildings are proposed (not residential), the buildings should be arranged to create some form of common, usable area, such as a plaza or green space.” Green space is proposed within the medical campus and in the office portion of the development. A common usable area should be provided for each of these areas as envisioned. The Applicant submitted a revised plan that depicts proposed public plaza areas within the development (see Section VIII.G); 3 of the 4 areas depicted are located adjacent to the main entry/collector roads and/or aren’t centrally located or connected to the area around the adjacent buildings which they’ll serve – Staff recommends more central usable plaza areas are planned for with development of each of the commercial/office areas located in closer proximity to structures away from adjacent collector streets. • “The site plan should depict a transitional use and/or landscaped buffering between commercial and existing low- or medium-density residential development.” The proposed plan depicts office uses as a transition from more intense commercial uses to the planned medium density residential development to the east. A 25-foot wide landscape buffer with a 6-foot all wood fence is proposed along the east boundary of the commercial portion of the site to buffer the future medium density residential uses to the east. (Note: An additional 23-foot wide common lot is proposed adjacent to this buffer on the residential property where the Harrell Lateral is located which will provide additional separation between the residential homes and commercial development.) • “A mixed-use project should include at least three types of land uses [i.e. commercial (includes retail, restaurants, etc.), office, residential, civic (includes public open space, parks, entertainment venues, etc.), and industrial]. Exceptions may be granted for smaller sites on a case-by-case basis.” The proposed development will at a minimum include commercial retail, office and residential uses as desired. • “Community-serving facilities such as hospitals, churches, schools, parks, daycares, civic buildings, or public safety facilities are expected in larger mixed-use developments.” A hospital and associated medical offices as well as a police substation are proposed within this development. Meridian City Council Meeting Agenda June 4, 2019 – Page 156 of 467 Page 9 • “Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools are expected; outdoor seating areas at restaurants do not count.” The proposed revised site plan does not in Section VII.G incorporate depicts public and/or quasi-public spaces and places; the common area proposed in the residential portion of the development will be owned by the Homeowner’s Association and does not satisfy this requirement. These types of public spaces should be included in the mixed use designated area when it develops in accord with Staff’s comments above. • “All mixed-use projects should be directly accessible to neighborhoods within the section by both vehicles and pedestrians.” The proposed development is directly accessible to the adjacent residential neighborhood to the east and the proposed residential neighborhood on the northern portion of this site via an east /west collector street and existing rural homes on the adjacent properties to the north. Pedestrian walkways are provided along the collector streets within the site. • “Street sections consistent with the Ada County Highway District Master Street Map are required within the Unified Development Code.” The proposed preliminary plat depicts collector streets consistent with the Master Street Map. • “Because of the existing small lots within Old Town, development is not subject to the Mixed-Use standards listed herein.” The proposed development is not within Old Town; therefore, this provision is not applicable. In reviewing development applications, the following items will be considered in MU-C areas, per the Comprehensive Plan (pgs. 33-34): “All developments should have a mix of at least three land use types.” The proposed development contains a mix of uses as required (i.e. commercial/retail, healthcare, office, and flex-office). “Developments should comply with the general guidelines for development in all Mixed Use areas.” See analysis above. “Residential uses should comprise a minimum of 20% of the development area at densities ranging from 6 to 15 units/acre.” Residential uses (i.e. patio homes) were recently approved to develop on the adjacent property to the east and multi-family apartments are anticipated to develop further to the east within the MU-C area totaling approximately 65% of the overall MU-C designated area; the overall density of the residential area with the apartments should fall within this range. “Non-residential buildings should be proportional to and blend in with adjacent residential buildings.” The proposed assisted living facility incorporates a hip roof and is a single level similar to proposed adjacent single-family dwellings. The residential portion of the development is separated from the commercial portion by a collector street which Staff feels provides a “break” and doesn’t require the residential and commercial buildings to be “proportional to” and “blend in” with. The 3-story office structure originally proposed near the east boundary of the site adjacent to the future single-level patio homes have been relocated further to the west and will be set back approximately 160’ from the property line which Staff feels is appropriate although Meridian City Council Meeting Agenda June 4, 2019 – Page 157 of 467 Page 10 they will not be proportional nor will they blend in with adjacent residential buildings; therefore, staff recommends the office building is shifted further to the west or to the north next to the street (Narbeth Dr.) to create more of a spatial separation between the uses; or decrease the height of the structure to 2-stories. “Vertically integrated structures are encouraged.” No vertically integrated structures are proposed. “Unless a structure contains a mix of both residential and office, or residential and commercial land uses, a maximum building size should be limited to a 30,000 square-foot building footprint.” All of the structures within the MU-C area are planned to be below 30,000 s.f. “Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools that comprise a minimum of 5% of the development area are required. Outdoor seating areas at restaurants do not count towards this requirement.” These types of spaces and places should be provided. Where the development proposes public and quasi-public uses to support the development above the minimum 5%, the developer may be eligible for additional residential densities and/or an increase to the maximum building footprint.” Not applicable In reviewing development applications, the following items will be considered in MU-I areas, per the Comprehensive Plan (pgs. 33-34): “Land uses within the MU-I areas and adjacent to the SH-16 corridor should be carefully examined for their potential impacts on existing and designated neighborhood centers and commercial activity areas.” The proposed development is the first commercial development in the nearby vicinity; no neighborhood centers are designated or exist in this area. “A traffic impact study may be required for larger developments in these areas.” A TIS was completed for this development and has been reviewed by ACHD and ITD. “Vehicular access points should be prohibited near interchange ramps. Future uses should be planned to integrate with a frontage/backage road type circulation system.” No access points via SH-20/26 are proposed west of the Levi Ave. access near the SH-16 interchange; a collector street frontage road is proposed parallel to SH-20/26. “Any new development at or near MU-I areas should promote a nodal development pattern where buildings are clustered, off-street parking is screened in the rear of the parcel and, where practical, development is inter-connected with adjoining parcels.” Buildings within the MU-I area are clustered but because the area lies between two roadways, the parking cannot be screened from both roadways. “The SH-16/US 20-26 interchange will be one of only two regional gateways to the City of Meridian for travelers coming from north of the Boise River (the other being Linder Road). As such, buildings, landscaping, and other design features at this interchange need to reflect Meridian’s heritage, quality, and character.” “Design of the SH-16/US 20-26 interchange and the adjoining land uses must give special consideration to the more scenic and environmentally sensitive area on the north side of US 20-26. The more intensive land uses should be sited on the south side of US 20-26.” Meridian City Council Meeting Agenda June 4, 2019 – Page 158 of 467 Page 11 “Regional ridesharing, park-and-ride and transit transfer facilities are strongly encouraged within the SH-16/US 20-26 MU-I area.” No such uses are proposed but are encouraged. Because this area is rapidly transitioning with urban development, staff recommends the applicant should coordinate with ACHD to determine if a park and ride lot is desired in the area. “The MU-I area at Ustick Road, west of SH-16, should minimize retail and auto-oriented services and transition rapidly from the interchange to the more rural, low density character intended along the county line. (Examples of uses include middle or high schools, post office or library branches, office uses, row house/patio home developments, athletic clubs, etc.)” “The following types of appropriate uses and themes are envisioned at the two interchange locations along SH-16: US 20-26: Commuter Services, Technology/Research, Business Park Ustick Road: Educational, Civic, Light Retail, Residential” Zoning: Based on the analysis above, Staff is of the opinion the requested annexation with the R-8 and C- G zoning districts and proposed development is generally consistent with the MDR, MU-C and MU-I FLUM designations for this site. The proposed annexation area is contiguous to City annexed property to the east and is within the Area of City Impact Boundary. A legal description for the annexation area is included in Section VII.A. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of annexation with the provisions included in Section VIII. B. PRELIMINARY PLAT The proposed preliminary plat consists of (75) building lots, (7) common lots and (4) other lots consisting of (2) private streets, (1) common driveway and (1) future right-of-way on 71.3 acres of land in the R-8 and C-G zoning districts for Pollard Subdivision. Note: Staff has verified that the out-parcel at the southeast corner of the site is an “original parcel of record” as defined by UDC 11-1A-1 per the deed from 1961. As such, it’s not required to be included in the proposed subdivision. Existing Structures/Site Improvements: There are no existing structures on this site. Dimensional Standards (UDC 11-2): The proposed plat and subsequent development is required to comply with the minimum dimensional standards listed in UDC Table 11-2A-6 for the R-8 district and Table 11-2B-3 for the C-G district. Phasing Plan: The subdivision is proposed to develop in 3 phases as shown on the phasing plan in Section VII.B. Uses proposed in each phase are as follows: Phase 1 will include a 95K square foot (s.f.) medical office, a 12K s.f. convenience store (retail), a 48K s.f. office, a multi-tenant retail/office building, a health club, and a 36K s.f. flex office and is slated to open mid/late 2020. Meridian City Council Meeting Agenda June 4, 2019 – Page 159 of 467 Page 12 Phase 2 will include a 10K s.f. emergency room, 50 bed hospital, 50K s.f. medical office building, (23) 48K s.f. offices and a 36K s.f. flex office and is slated to open mid/late 2022. Phase 3 will include 74 conventional single-family residential units and independent living units for 55 and older and an 88-bed assisted living facility – date yet to be determined. Access (UDC 11-3A-3, 11-3H-4): One full access is proposed for the development via N. Levi Ave., a collector street, from W. Chinden Blvd./SH-20/26; direct lot access via W. Chinden Blvd./SH-20/26 is prohibited per UDC 11-3H-4B.2. Another access will be provided from the east via W. Waverton Dr., a collector street, through Fairbourne Subdivision from N. Black Cat Rd.; signalization of the Black Cat/Chinden intersection is expected to be completed in 2020 with the Costco road improvements. Waverton Dr., which parallels SH-20/26 and serves as a backage road, will provide connectivity and access to all properties fronting the state highway in this area in accord with UDC 11-3H-4B.3. Due to the increase in trips generated by the proposed development, ITD is requiring mitigation improvements as detailed in their letter (see Section VII.K), which includes but is not limited to dedication of 12 feet of right-of-way for a westbound right turn lane onto Levi Ave. to be constructed prior to Occupancy and installation of a traffic signal with emergency pre-emption. Old School Lane, an east/west private street that lies on the adjacent properties to the north along the northern boundary of this site currently provides access to the five existing homes on the rim from Pollard Ln. Two private streets (i.e. N. Restucci Ave. and N. Schwenkfelder Ave.) are proposed from internal public streets to Old School Lane for access to these properties; Staff recommends these streets are public, not private, as it’s not the intent of the UDC to approve private streets for single-family developments except in limited circumstances (see UDC 11-3F-1 for more information). Additionally, if and when the properties on the rim re- develop, public street access should be available. The existing easements/right-of-way depicted on Sheet PP1.1 of the plat where the existing public street that serves the Franklin Sensors property to the west is located are required to be vacated. This access was negotiated with ITD with removal of the Pollard/Chinden access. Because the location of this roadway impacts development of this site (i.e. it runs through the middle of the planned medical campus area), the Applicant proposes to relocate the street further to the north. Because Franklin Sensors opposes the relocation of the street, the ACHD Commission will hear this item on April 3rd. A cross-access easement and driveway should be depicted on the plat (or granted through a separate recorded easement) to the out-parcel at the southeast corner of the site (#S0421438700) for access in accord with UDC 11-3A-3A.2. Common Driveways (UDC 11-6C-3): One (1) common driveway is proposed on Lot 62, Block 1 for access to Lots 63 and 64, Block 1; comply with the standards listed in UDC 11-6C-3D. An exhibit is required to be submitted with the final plat application that depicts the setbacks, fencing, building envelope and orientation of the lots and structures. Driveways for abutting properties that aren’t taking access from the common driveway(s) should be depicted on the opposite side of the shared property line away from the common driveway. Solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5-foot wide landscaped buffer. A perpetual ingress/egress easement for the common driveway(s) is required to be filed with the Ada County Recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the easement should be submitted to the Planning Division prior to signature on the final plat. Meridian City Council Meeting Agenda June 4, 2019 – Page 160 of 467 Page 13 Parking (UDC 11-3C): Off-street parking is required to be provided for single-family detached/attached and age restricted dwellings based on the number of bedrooms per unit [SFR attached/detached: 1- bedroom requires 2 per unit with at least 1 in an enclosed garage (other space may be enclosed or a minimum 10’ x 20’ parking pad), 2-, 3-, and 4-bedroom units require 4 per unit with at least 2 in an enclosed garage (other space(s) may be enclosed or a minimum 10’ x 20’ parking pad(s); age restricted requires 2 per unit with at least 1 in an enclosed garage for 2+ bedroom units]; parking for the assisted living facility is required based on the number of beds (i.e. 0.5 space per bed), as set forth in UDC Table 11-3C-6. Off-street parking for non-residential uses in commercial districts is based on the square footage of the gross floor area (i.e. 1 space for every 500 s.f.) as set forth in UDC 11-3C-6B.1. Pathways (UDC 11-3A-8): Pathways are required to be constructed in accord with the standards listed in UDC 11-3A-8 with landscaping on either side of the pathway(s) per the standards listed in UDC 11-3B-12C. A 10-foot wide detached multi-use pathway is required within the street buffer along SH-20/26 as proposed. If the pathway will not be located within ITD right-of-way, a public use easement is required; coordinate the details of the easement with Kim Warren, Park’s Department (208-888-3579). A pedestrian circulation plan has been submitted as shown in Section VII.G in an effort to distinguish pedestrian from vehicular use areas for safety. The plan depicts pedestrian walkways to main building entrances from adjacent sidewalks along streets. Sidewalks (UDC 11-3A-17): Sidewalks are required to be constructed adjacent to all public streets as set forth in UDC 11-3A- 17. Detached sidewalks are proposed throughout the development in accord with UDC standards. Parkways (UDC 11-3A-17): Parkways are required to be constructed and landscaped per the standards listed in UDC 11-3A- 17E. Eight-foot wide parkways are proposed throughout the development in accord with UDC standards. Landscaping is required to be provided within parkways per the standards listed in UDC 11-3B-7C. Landscaping (UDC 11-3B): Street buffer landscaping is required to be provided as set forth in UDC Table 11-2B-3 for the C- G district and 11-2A-6 for the R-8 district and planted in accord with the standards listed in UDC 11-3B-7C. A 35-foot wide street buffer is required along W. Chinden Blvd./SH-20/26, an entryway corridor; a 20-foot wide street buffer is required along N. Levi Ln. and W. Waverton Dr., both collector streets; and a 10-foot wide street buffer is required along local streets in the C-G district (buffers are not required along local streets in the R-8 district). The street buffer landscaping depicted on the landscape plan in Section VII.C complies with UDC standards except for the N. Levi Ln. buffer which is short one (1) tree; the landscape plan should be revised to include one additional tree in the buffer. Additionally, the street buffer along SH-20/26 where the hospital is located is required to incorporate noise abatement in the form of a berm or a berm and wall combination that is a minimum of 10 feet higher than the elevation at the centerline of the state highway as set forth in UDC 11-3H-4D; the landscape plan should be revised accordingly and an exhibit should be submitted that depicts the cross-section of the berm and/or wall in relation to the centerline of the highway. The Director may approve alternative compliance as set forth in UDC 11-5B-5 where the Applicant has a substitute noise Meridian City Council Meeting Agenda June 4, 2019 – Page 161 of 467 Page 14 abatement proposal in accord with ITD standards and prepared by a qualified sound engineer per UDC 11-3H-4D.4. Street buffers in residential districts are required to be placed in a common lot and maintained by the Homeowner’s Association; street buffers in commercial districts are required to be placed in a common lot or a permanent dedicated buffer maintained by the property owner of business owner’s association per UDC 11-3B-7C.2. The plat should be revised accordingly. A 25-foot wide landscape buffer to adjoining residential uses is required on the C-G zoned portion of the site to future single-family homes to the east as proposed landscaped per the standards listed in UDC 11-3B-9C. Because of the high intensity of commercial uses proposed on this site, Staff recommends additional trees (i.e. a mix of evergreen and deciduous) are provided within the landscape buffer to result in barrier that allows trees to touch at maturity in accord with UDC 11-3B-9C.1 in addition to the proposed landscaping and fencing. Qualified Open Space (UDC 11-3G): A minimum of 10% (or 1.8 acres) qualified open space is required to be provided for the single- family residential portion of the development based on 17.97 acres of land per the standards listed in UDC 11-3G-3B. A qualified open space exhibit was submitted as shown in Section VII.D that depicts 2.19 acres (or 12.19%) of open space in excess of UDC standards consisting of parkways along all streets, a collector street buffer and common area in excess of 50’ x 100’ in area. Qualified Site Amenities (UDC 11-3G): A minimum of one (1) qualified site amenity is required to be provided for the single-family residential portion of the development based on 17.97 acres of land per the standards listed in UDC 11-3G-3C. A children’s play structure is proposed as an amenity in the common area depicted on the qualified open space exhibit as play area. Waterways (UDC 11-3A-6): A waterway runs along the southern portion of this site and is proposed to be piped with this development in accord with the standards listed in UDC 11-3A-6B.3. Fencing (UDC 11-3A-6, 11-3A-7): All fencing constructed on the site is required to comply with the standards listed in UDC 11-3A- 7. A 6-foot tall wood privacy fence is proposed along the north, east and west boundaries of the residential portion of the site in accord with UDC standards. The developer is required to construct fencing abutting pathways and common open space lots in residential areas to distinguish common from private areas; therefore, the landscape plan should depict fencing accordingly. Utilities (UDC 11-3A-21): Connection to City water and sewer services is proposed in accord with UDC 11-3A-21. Street lighting is required to be installed in accord with the City’s adopted standards, specifications and ordinances. See Section VIII.B below for Public Works comments/conditions. Although this development falls within the North McDermott Trunkshed, mainlines that will provide service do not exist at this time. The Public Works Department has evaluated and conceptually approved the developer’s proposal to temporarily pump wastewater to the adjacent Black Cat Trunkshed to the East. This development shall be required to install the permanent force main (dryline) under Chinden to facilitate an easy transition when service from the McDermott Trunkshed becomes available. This development is subject to paying reimbursement fees for The Oaks Lift Station and Pressure Sewer Reimbursement Agreement, and the West Ada Meridian City Council Meeting Agenda June 4, 2019 – Page 162 of 467 Page 15 School District Reimbursement Agreement for Oaks Lift Station Pump Upgrades pursuant to meridian city code section 8-6-5. Water service being provided by Suez Water Idaho. Applicant will need to work closely with Suez and the City of Meridian to ensure that adequate water flow and pressures can be provide to the development to provide for domestic needs and fire protection. Pressurized Irrigation System (UDC 11-3A-15): An underground pressurized irrigation system is required to be provided for each lot within the development. Storm Drainage (UDC 11-3A-18): An adequate storm drainage system is required in all developments in accord with the City’s adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18. Building Elevations (UDC 11-3A-19 | Architectural Standards Manual): Conceptual building elevations were submitted for the proposed 2-4 story hospital, 3-story medical office buildings, 3-story office buildings and 2-story flex-tech buildings as shown in Section VII.F. All single-family attached structures, the assisted living facility and all commercial structures are required to comply with the design standards listed in the Architectural Standards Manual. Submittal and approval of a Certificate of Zoning Compliance and Design Review application is required prior to issuance of building permits. Single-family detached structures are exempt from this requirement. VI. DECISION A. Staff: Staff recommends approval of the proposed Annexation & Zoning with the requirement of a Development Agreement and Preliminary Plat per the conditions included in Section VIII in accord with the Findings in Section IX. B. The Meridian Planning & Zoning Commission heard these items on March 21 and April 18, 2019. At the public hearing on April 18th, the Commission moved to recommend approval of the subject AZ and PP requests. 1. Summary of Commission public hearing: a. In favor: Mike Wardle, Brighton Corporation; Jon Wardle, Brighton Corporation; Tonn Peterson, Ball Ventures Ahlquist; and David Turnbull, Brighton Corporation. b. In opposition: Lucretia Wilson c. Commenting: Robin Hayes, Matthew Restucci, David Dorrough, Keith McGregor, Michelle Dorrough, Karen Garcia; Tamela Paxman; and Denise LaFever. d. Written testimony: Mike Wardle, Brighton Corporation e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: Mark Niemeyer 2. Key issue(s) of public testimony: a. Hayes – Loss of agricultural land due to development; concern pertaining to the general public accessing the private street (Old School Ln.) from the two public stub streets; would like to have water & sewer stubs constructed to the north boundary as close to the first phase as possible, “private street” signage installed at the entrances to Old School Ln., good construction trash & weed control, construction guest management, retention of their address (i.e. Pollard Ln.), construction on the site cease daily by 6:00 pm, snow removal, and noise & light pollution; Meridian City Council Meeting Agenda June 4, 2019 – Page 163 of 467 Page 16 b. Restucci – Remove northern portion of Pollard Ln. once public stub streets are constructed to north boundary with the residential portion of the development; c. Meridian Research Park (development to the west of the subject property) – prefers the current location of the east/west street (i.e. Waverton) in alignment with the main entrance to Franklin Sensors as opposed to the proposed location further to the north; safety concerns pertaining to truck and vehicle traffic going through the hospital site to access Meridian Research Park and extra turning movements – prefer hospital location on the east side of N. Levi Ave.; d. LaFever - Concern pertaining to the impact on taxpayers by possibly having to build a fire station and get equipment sooner than envisioned to service this area and whether the City will purchase land to build or lease the space for the Police substation or if the Developer will be donating the lease space as a quasi-public space for the development; concern pertaining to the intensity of uses planned on this site and associated traffic impacts on SH-20/26 and SH-16; would like to see the 24/7 hours of operation of the hospital go through the CUP process (which it will because a hospital use requires CUP approval in a C-G zoning district). 3. Key issue(s) of discussion by Commission: a. Refinement needed to the site plan for the public/quasi-public spaces provided within the commercial portions of the development referenced in A.1e and f; b. Concern pertaining to receiving a draft staff report from ACHD the day of the meeting on 3/21 and not having adequate time to review the report prior to the hearing; and concern pertaining to outstanding issues noted in their memo that need to be addressed; c. Would like to see revisions to the conceptual development plan as noted in Section VIII before the Commission makes a recommendation to Council on the application – continued public hearing to April 18th in order to receive final ACHD report to address the roadway concerns and effects on adjacent properties, additional time to understand Fire Dept. needs and abilities to service this project and see revisions to the concept plan in response to items noted in Section VIII; d. Timing for construction of Waverton to the east in Fairborne Subdivision from N. Black Cat Rd.; e. Location of a sewer lift station on site; and, f. Location of the east/west collector street (Waverton) and access to the Franklin Sensor/Meridian Research Park property. 4. Commission change(s) to Staff recommendation: a. Modification to condition #A.2c in Section VIII to allow the street buffer to be in a permanent dedicated buffer or a 20-foot wide common lot; b. Modification to condition #A.6 in Section VIII to require the detail of the children’s play equipment to be submitted with the “applicable residential” final plat application; c. Modification to condition #A.3f to allow alternative compliance to be requested to the requirement for a berm or berm/wall combination to be provided within the street buffer as noise abatement adjacent to SH-20/26 if the Applicant has a substitute noise abatement proposal in accord with ITD standards and prepared by a qualified sound engineer as allowed by UDC 11-3H-4D.4; d. Modification to condition #B.1.2 in Section VIII to require the lift station to be located at the northwest corner of the subject property as proposed by the Applicant on a 50’ x 120’ parcel; 5. Outstanding issue(s) for City Council: a. The Commission directed the Applicant to work with their neighbors to the west (i.e. Franklin Sensors) to find a solution on the transportation/road issue as well as provision of signage at Levi and the driveway south of the hospital to the west and Waverton to direct truck vs. car traffic to the Franklin Sensors site; and, b. Per the specific use standards, hospitals providing emergency care are required to have direct access on an arterial street – the access proposed will be via a collector street from SH-20/26 from which access is prohibited except at the half mile between section line roads. The City Council should determine if this meets the intent of the requirement; if so, it should be memorialized in the Development Agreement. Meridian City Council Meeting Agenda June 4, 2019 – Page 164 of 467 Page 17 C. The Meridian City Council heard these items on May 21, 2019. At the public hearing, the Council moved to approve the subject AZ and PP requests. 1. Summary of the City Council public hearing: a. In favor: Jon Wardle and David Turnbull, Brighton Corporation; Robin Hayes b. In opposition: Jacob Barrett, Franklin Sensors c. Commenting: David and Michelle Dorrough, Keith McGregor, Karen Garcia, and Lucretia Wilson, Franklin Sensors; d. Written testimony: Keith McGregor & David Dorrough, Franklin Sensors e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: Joe Bongiorno, Fire Dept. 2. Key issue(s) of public testimony: a. Opinion that the proposed zoning of the commercial portion of the site isn’t consistent with the associated FLUM designations and needs an amendment to the FLUM; b. Against proposed relocation of the east/west collector street – preference for the current location and it’s alignment to the entry of the Franklin Sensors building; c. Concern pertaining to safety of left-hand turn movements on the site; d. Concern pertaining to financial burden to taxpayers and congestion from this development. 3. Key issue(s) of discussion by City Council: a. The appropriateness of the proposed commercial zoning in relation to the FLUM designations for this site in response to Mr. Barrett’s assertions; b. The objections of the relocation of the east/west collector street further to the north not in alignment with the Franklin Sensors building entrance – when development occurs in the County (from the outside in, instead of from the inside out) problems with alignment of streets when adjacent properties annex and develop, preference for development to occur in a well-planned, orderly manner to avoid these types of issues. c. The issue of whether or not the north/south collector street (Levi) meets the intent of the UDC requirement for hospitals providing emergency care to have direct access onto an arterial street. 4. City Council change(s) to Commission recommendation: a. The Council deemed the north/south collector street (N. Levi Ave.) meets the intent of UDC 11-4-3-22 which requires hospitals that provide emergency care to have direct access on an arterial street (see DA provision #A.1h in Section VIII). Meridian City Council Meeting Agenda June 4, 2019 – Page 165 of 467 Page 18 VII. EXHIBITS A. Annexation & Zoning Legal Description and Exhibit Map Meridian City Council Meeting Agenda June 4, 2019 – Page 166 of 467 Page 19 Meridian City Council Meeting Agenda June 4, 2019 – Page 167 of 467 Page 20 Meridian City Council Meeting Agenda June 4, 2019 – Page 168 of 467 Page 21 Meridian City Council Meeting Agenda June 4, 2019 – Page 169 of 467 Page 22 Meridian City Council Meeting Agenda June 4, 2019 – Page 170 of 467 Page 23 Meridian City Council Meeting Agenda June 4, 2019 – Page 171 of 467 Page 24 Meridian City Council Meeting Agenda June 4, 2019 – Page 172 of 467 Page 25 B. Preliminary Plat (date: 1/10/2019) & Phasing Plan Meridian City Council Meeting Agenda June 4, 2019 – Page 173 of 467 Page 26 Meridian City Council Meeting Agenda June 4, 2019 – Page 174 of 467 Page 27 Meridian City Council Meeting Agenda June 4, 2019 – Page 175 of 467 Page 28 C. Landscape Plan (date: 1/10/2019) Meridian City Council Meeting Agenda June 4, 2019 – Page 176 of 467 Page 29 Meridian City Council Meeting Agenda June 4, 2019 – Page 177 of 467 Page 30 Meridian City Council Meeting Agenda June 4, 2019 – Page 178 of 467 Page 31 D. Qualified Open Space Exhibit (dated: 3/15/19) Meridian City Council Meeting Agenda June 4, 2019 – Page 179 of 467 Page 32 E. Site Plan - Revised Meridian City Council Meeting Agenda June 4, 2019 – Page 180 of 467 Page 33 F. Conceptual Building Elevations/Perspectives (dated: 1/10/19) Meridian City Council Meeting Agenda June 4, 2019 – Page 181 of 467 Page 34 Medical Office Building: Meridian City Council Meeting Agenda June 4, 2019 – Page 182 of 467 Page 35 Meridian City Council Meeting Agenda June 4, 2019 – Page 183 of 467 Page 36 Meridian City Council Meeting Agenda June 4, 2019 – Page 184 of 467 Page 37 Photos of Existing Flex-Tech Buildings: Meridian City Council Meeting Agenda June 4, 2019 – Page 185 of 467 Page 38 Conventional Single-Family Home Elevations: Meridian City Council Meeting Agenda June 4, 2019 – Page 186 of 467 Page 39 Meridian City Council Meeting Agenda June 4, 2019 – Page 187 of 467 Page 40 Meridian City Council Meeting Agenda June 4, 2019 – Page 188 of 467 Page 41 Meridian City Council Meeting Agenda June 4, 2019 – Page 189 of 467 Page 42 Meridian City Council Meeting Agenda June 4, 2019 – Page 190 of 467 Page 43 G. Pedestrian Circulation Plan & Public/Quasi-Public Spaces & Places - Revised Note: The public plaza areas depicted are not approved with this application to count toward the minimum 5% required in the Comprehensive Plan. Subsequent review & approval of these areas will take place with review of Certificates of Zoning Compliance for each commercial area. VIII. CITY/AGENCY COMMENTS & CONDITIONS Prior to the City Council hearing, Staff recommends the Applicant revise the conceptual site plan as follows: Depict supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools that comprise a minimum of 5% of the development area within the mixed use portion of the development as set forth in the Comprehensive Plan (outdoor seating areas at restaurants do not count) (see pgs. 24 & 28 of the Comprehensive Plan). The Applicant submitted a revised site plan (included in Section VII.G) that depicts public plaza areas adjacent to collector streets within the development that are not central or connected to adjacent buildings as desired. While the areas depicted are nice entry features, Staff recommends more central, connected plaza areas are planned with development of each commercial area through provisions in the Development Agreement. The office structure proposed near the east boundary of the site should be shifted further to the west or to the north along Narbeth Dr. to create more of a spatial separation between the 3-story structure and future single-level patio homes to the east in Fairbourne Subdivision; or, it should be reduced to a 2-story structure because the structure is not proportional to and will not blend in with the adjacent residential buildings per the following Comprehensive Plan provision: “Non-residential buildings should be proportional Meridian City Council Meeting Agenda June 4, 2019 – Page 191 of 467 Page 44 to and blend in with adjacent residential buildings.” The office structure was shifted further to the west away from the adjacent residential property boundary resulting in a 160’+ separation to future residential uses which Staff feels provides an appropriate separation and negates the need for commercial structures to be proportional and blend with residential buildings. The 3-story office structure proposed near the east boundary of the site adjacent to the future single-level patio homes should be shifted further to the west or to the north next to the street (Narbeth Dr.) to create more of a spatial separation to the future single-level patio homes; or the height of the structure should be reduced to 2-stories in accord with the following Comprehensive Plan provision: “Non-residential buildings should be proportional to and blend in with adjacent residential buildings.” Additionally, if a 4th office building is proposed, it should be depicted on the plan. Same as noted above. Depict the sewer lift station on the subject property instead of on the adjacent property to the west. Condition #B.1.2 below includes requirements for the sewer lift station. The specific use standards for flex space uses prohibit roll-up doors from being visible from a public street (UDC 11-4-3-18); the flex space buildings are proposed to have roll-up doors which will be face the collector street. Staff recommends the buildings be relocated so they each front on public streets (i.e. Waverton & Narbeth) or rotate the buildings 90 degrees with the rear of the structures facing each other; or some other alternative that allows compliance with this standard. The Applicant proposes to construct a berm with a fence on top to screen the roll-up doors from the public street; a cross-section of the berm/wall will be provided with the Certificate of Zoning Compliance/Design Review application that demonstrates the doors will be screened from the public street in accord with this requirement. A. PLANNING DIVISION 1. A Development Agreement (DA) is required as a provision of annexation of this property. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting the annexation. The DA shall, at minimum, incorporate the following provisions: a. Future development of this site shall be generally consistent with the conceptual site plan, conceptual building elevations, preliminary plat, phasing plan, landscape plan, qualified open space exhibit and pedestrian circulation plan included in Section VII and the provisions contained herein. b. All single-family attached homes, the assisted living facility and all commercial structures shall comply with the design standards listed in the Architectural Standards Manual. An application for Design Review shall be submitted concurrently with the Certificate of Zoning Compliance application and approved prior to submittal of building permit applications. c. A cross-access easement shall be recorded that provides access to the out-parcel (#S0421438700) at the southeast corner of the site and a driveway shall be provided for access and interconnectivity with the subject property in accord with UDC 11-3A-3A.2. Meridian City Council Meeting Agenda June 4, 2019 – Page 192 of 467 Page 45 d. A 10-foot wide multi-use pathway shall be constructed within the street buffer along the W. Chinden Blvd./SH-20/26 in accord with UDC 11-3H-4C.4; landscaping shall be provided along either side of the pathway as set forth in UDC 11-3B-12C. e. Buildings within the commercial portions of the development shall be arranged to create some form of common, usable area, such as a plaza or green space as set forth in the Comprehensive Plan for mixed use designated areas (see pg. 23 of the Comprehensive Plan). f. Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools that comprise a minimum of 5% of the development area shall be provided within the mixed use portion of the development as set forth in the Comprehensive Plan (outdoor seating areas at restaurants do not count) (see pgs. 24 & 28 of the Comprehensive Plan). More central, connected plaza/outdoor gathering areas should be planned adjacent to buildings with development of each commercial area; those depicted on the site plan in Section VII.G do not all qualify toward the minimum requirements. g. Buildings, landscaping, and other design features near the SH-16/SH-20/26 interchange need to reflect Meridian’s heritage, quality, and character as one of the regional gateways to the City of Meridian in accord with the Comprehensive Plan (see pg. 33). h. The north/south collector street (N. Levi Ave.) was deemed by City Council to meet the intent of the UDC (11-4-3-22) requirement for hospitals that provide emergency care to have direct access on an arterial street. 2. The preliminary plat included in Section VII.B, shall be revised as follows: a. If solid fencing is proposed on Lot 61, Block 1 adjacent to the common driveway on Lot 62, Lot 62 shall be widened an additional 5 feet to accommodate the required 5-foot wide landscape buffer as set forth in UDC 11-6C-3D.5. b. The private streets (i.e. N. Restucci Ln. and N. Schwenkfelder Ln.) depicted stubbing at the north boundary shall be public. c. Depict a 20-foot wide common lot or a permanent dedicated buffer for the street buffer along W. Waverton Dr. on Lot 24, Block 1 in accord with UDC 11-3B-7C.2ab. d. Depict street buffers along W. Chinden Blvd./SH-26/26, N. Levi Ave., and W. Waverton Dr. in the C-G district on a common lot or on a permanent dedicated buffer in accord with UDC 11-3B-7C.2b. e. Depict street sections on the plat. f. Depict lot square footage for each residential lot. g. Depict a cross-access easement to the out-parcel at the southeast corner of the site in accord with UDC 11-3A-3A.2. 3. The landscape plan included in Section VII.C shall be revised as follows: a. If solid fencing is proposed on Lot 61, Block 1 adjacent to the common driveway on Lot 62, Lot 62 shall be widened an additional 5 feet to accommodate the required 5-foot wide landscape buffer as set forth in UDC 11-6C-3D.5. b. The private streets (i.e. N. Restucci Ln. and N. Schwenkfelder Ln.) depicted stubbing at the north boundary from W. Tree Crest St. shall be public. Meridian City Council Meeting Agenda June 4, 2019 – Page 193 of 467 Page 46 c. One (1) additional tree shall be added within the street buffer along N. Levi Ave. in accord with UDC 11-3B-7C.3b. d. Include additional trees (i.e. a mix of evergreen and deciduous) within the landscape buffer to adjoining residential uses from commercial uses along the east boundary to result in a barrier that allows trees to touch at maturity in accord with UDC 11-3B-9C.1. e. Depict fencing on building lots adjacent to common open space lots in residential areas to distinguish common from private areas as set forth in UDC 11-3A-7A.7. f. Depict noise abatement within the street buffer along SH-20/26 adjacent to the hospital in the form of a berm or a berm and wall combination that is a minimum of 10 feet higher than the elevation at the centerline of the state highway as set forth in UDC 11-3H-4D; include a cross-section of the berm and/or wall in relation to the centerline of the highway as a detail on the plan or a separate exhibit. The Director may approve alternative compliance as set forth in UDC 11-5B-5 where the Applicant has a substitute noise abatement proposal in accord with ITD standards and prepared by a qualified sound engineer per UDC 11-3H-4D.4. 4. Direct lot access via W. Chinden Blvd./SH-20/26 is prohibited per UDC 11-3H-4B.2. 5. The existing easements/right-of-way noted on Sheet PP1.1 of the plat shall be vacated prior to signature on the final plat by the City Engineer. 6. Submit a detail of the children’s play equipment with the applicable residential final plat application. 7. An exhibit is required to be submitted with the final plat application for lots accessed by the common driveway on Lot 62, Block 1 that depicts the setbacks, fencing, building envelope and orientation of the lots and structures. Driveways for abutting properties that aren’t taking access from the common driveway(s) should be depicted on the opposite side of the shared property line away from the common driveway. Solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5-foot wide landscaped buffer. 8. A perpetual ingress/egress easement for the common driveway(s) shall be filed with the Ada County Recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the easement shall be submitted to the Planning Division prior to signature on the final plat. 9. A 14-foot wide public pedestrian easement is required to be submitted to the Planning Division for the multi-use pathway within the street buffer along SH-20/26 if the pathway is located outside of ITD’s right-of-way; coordinate the details of the easement with Kim Warren, Park’s Department. 10. Signage for addressing needs to be provided at the public street for homes on Lots 63 & 64, Block 1 accessed by the common driveway for emergency wayfinding purposes. 11. All single-family attached structures, the assisted living facility and all commercial structures are required to comply with the design standards listed in the Architectural Standards Manual. Submittal and approval of a Certificate of Zoning Compliance and Design Review application is required prior to issuance of building permits. Single-family detached structures are exempt from this requirement. Meridian City Council Meeting Agenda June 4, 2019 – Page 194 of 467 Page 47 B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1 A street light plan will need to be included in the final plat application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 1.2 Although this development falls within the North McDermott Sewer Trunkshed, mainlines that will provide service do not exist at this time. The Public Works Department has evaluated and conceptually approved the developer’s proposal to temporarily pump wastewater to the adjacent Black Cat Trunkshed to the East. The permanent Lift Station site, contemplated in the Meridian Wastewater Master Plan, is located north of the subject development and on the west side of N. Pollard Lane. However, the developer is proposing to locate the Lift Station in the northwest corner of the proposed development, which shall be required. The developer shall be required to work out the final design location with the Public Works Department, and deed the necessary land (a 50’ x 120’ parcel) to the city with completion of the station. The Lift Station shall be satisfactorily completed and accepted prior to the first occupancy permit being issued within the development. This development shall be required to install the permanent forcemain (dryline) under Chinden to facilitate an easy transition when service from the McDermott Trunkshed becomes available. 1.3 This development is subject to paying reimbursement fees for The Oaks Lift Station and Pressure Sewer Reimbursement Agreement, and the West Ada School District Reimbursement Agreement for Oaks Lift Station Pump Upgrades (currently under development) pursuant to meridian city code section 8-6-5 1.4 Water service being provided by Suez Water Idaho. Applicant will need to work closely with Suez and the City of Meridian to ensure that adequate water flow and pressures can be provide to the development to provide for domestic needs and fire protection. 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with Suez Water Idaho, and the Meridian Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easement(s) for all public sewer mains outside of public right of way. The easement widths shall be 20-feet wide for a single utility. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a Meridian City Council Meeting Agenda June 4, 2019 – Page 195 of 467 Page 48 note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year- round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system may be necessary. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, and road base approved by the Ada County Highway District prior to issuance of building permits. 2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. Meridian City Council Meeting Agenda June 4, 2019 – Page 196 of 467 Page 49 2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT http://weblink.meridiancity.org/weblink8/0/doc/161916/Page1.aspx D. POLICE DEPARTMENT http://weblink.meridiancity.org/weblink8/0/doc/162994/Page1.aspx E. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO (COMPASS) http://weblink.meridiancity.org/weblink8/0/doc/163824/Page1.aspx F. SETTLER’S IRRIGATION DISTRICT Plans must be submitted to Settler’s Irrigation District for comment and review prior to construction. G. NAMPA & MERIDIAN IRRIGATION DISTRICT (NMID) http://weblink.meridiancity.org/weblink8/0/doc/162719/Page1.aspx Meridian City Council Meeting Agenda June 4, 2019 – Page 197 of 467 Page 50 H. CENTRAL DISTRICT HEALTH DEPARTMENT (CDHD) http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=161962&dbid=0 I. DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) http://weblink.meridiancity.org/weblink8/0/doc/162389/Page1.aspx J. ADA COUNTY HIGHWAY DISTRICT (ACHD) http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=164957&dbid=0 K. IDAHO TRANSPORTATION DEPARTMENT (ITD) http://weblink.meridiancity.org/weblink8/0/doc/163888/Page1.aspx L. VALLEY REGIONAL TRANSIT (VRT) Per an email from Brian Parker, VRT, on March 15, 2019, VRT has no plans to serve SH-16 or W. Chinden Blvd. west of Linder Rd. IX. FINDINGS A. Annexation and/or Rezone (UDC 11-5B-3E) Required Findings: Upon recommendation from the commission, the council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the Applicant’s proposal to annex and develop the subject 71.3 acre property with R-8 and C-G zoning is consistent with the associated FLUM designations for this property. (See section V above for more information.) 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds the proposed map amendment and development complies with the purpose statements of the residential and commercial districts in that it will provide for a range of housing opportunities and retail and service needs for the community consistent with the Comprehensive Plan. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds the proposed map amendment should not be detrimental to the public health, safety and welfare as the proposed residential and commercial uses should be compatible with adjacent existing and future residential and commercial uses in the area. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including, but not limited to, school districts; and The City Council finds City services are available to be provided to this development. 5. The annexation (as applicable) is in the best interest of city. The City Council finds the proposed annexation is in the best interest of the City. Meridian City Council Meeting Agenda June 4, 2019 – Page 198 of 467 Page 51 B. Preliminary Plat (UDC 11-6B-6) In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision making body shall make the following findings: (Ord. 05-1170, 8-30-2005, eff. 9-15- 2005) 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; (Ord. 08-1372, 7-8-2008, eff. 7-8-2008) The City Council finds the proposed plat is generally in conformance with the UDC if the Applicant complies with the conditions of approval in Section VIII. 2. Public services are available or can be made available ad are adequate to accommodate the proposed development; The City Council finds public services can be made available to the subject property and will be adequate to accommodate the proposed development. 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; The City Council finds the proposed plat is in substantial conformance with scheduled public improvements in accord with the City’s CIP. 4. There is public financial capability of supporting services for the proposed development; The City Council finds there is public financial capability of supporting services for the proposed development. 5. The development will not be detrimental to the public health, safety or general welfare; and The City Council finds the proposed development will not be detrimental to the public health, safety or general welfare. 6. The development preserves significant natural, scenic or historic features. (Ord. 05-1170, 8- 30-2005, eff. 9-15-2005) The City Council is unaware of any significant natural, scenic or historic features that need to be preserved with this development. Meridian City Council Meeting Agenda June 4, 2019 – Page 199 of 467 EIDIAN,?DAHO -- CITY COUNCIL WORK SESSION AGENDA .lune 4, 2019 Agenda Item Number: 5 G Project File Name/Number: H-2019-0050 Item Title: Final Order for Blakeslee Commons No. 2 By Bungalows Meridian LLC. Located on the S. Side of E Ustick Rd., between N. Locust Grove Rd. and N. Eagle Rd Meeting Notes: C✓ APR-ii��ii I TEM SHEET C ouncil Agenda I tem - 5.G. Presenter: Estimated Time f or P resentation: 0 Title of I tem - F inal Order for Blakeslee Commons No. 2 (H-2019-0050) by B ungalows M eridian, L L C , Located on the S outh side of E. Ustick Rd., between N. L ocust Grove Rd. and N. Eagle Rd. AT TAC HM E NT S: Description Type Upload D ate O rder Findings/Orders 5/28/2019 E xhibit A E xhibit 5/28/2019 E xhibit B E xhibit 5/28/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 200 of 467 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BLAKESLEE COMMONS SUB. NO. 2 H-2019-0050 Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: MAY 21, 2019 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 28 BUILDING LOTS AND 2 COMMON LOTS ON 3.94 ACRES IN THE R-15 ZONING DISTRICT FOR BLAKESLEE COMMONS NO. 2 SUBDIVISION. BY: BUGALOWS MERIDIAN, LLC. APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2019-0050 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on May 21, 2019 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING BLAKESLEE COMMONS SUBDIVISION NO. 2, LOCATED IN THE NE ¼ OF SECTION 5, TOWNSHIP 3N., RANGE 1E., MERIDIAN, ADA COUNTY, IDAHO, 2019, DATED: MARCH 26, 2019, by PATRICK A. TEALEY, PLS, SHEET 1 OF 4,” is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and Meridian City Council Meeting Agenda June 4, 2019 – Page 201 of 467 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BLAKESLEE COMMONS SUB. NO. 2 H-2019-0050 Page 2 of 3 City Council from the Planning and Development Services divisions of the Community Development Department dated May 21, 2019, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Ron Walsh, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Meridian City Council Meeting Agenda June 4, 2019 – Page 202 of 467 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the -'1 day of a�u1Qp , 2019. By: Tammy PEED AUGS Mayor, Attest: 01 r 0 City of w E IDIAN*- 0 C i o ' Interim ' Clerk sn SEAL \Pw of Meridian Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: �O-Y-ao L9 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BLAKESLEE COMMONS SUB. NO. 2 H-2019-0050 Page 3 of 3 EXHIBIT A Page 1 HEARING DATE: 5/21/2019 TO: Mayor & City Council FROM: Stephanie Leonard, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0050 Blakeslee Commons No. 2 LOCATION: South side of E. Ustick Rd. between N. Locust Grove Rd. and N. Eagle Rd., in the NE ¼ of Section 5, Township 3N., Range 1W. I. PROJECT DESCRIPTION Final plat consisting of twenty-eight (28) building lots and two (2) common lots on 3.94 acres of land in the R-15 zoning district. This is the second and final phase of development for the Blakeslee Commons Subdivision preliminary plat (H-2016-0066). II. APPLICANT INFORMATION A. Applicant/Owner/Representative: Bungalows Meridian, LLC. P.O. Box 1297 Eagle, ID 83616 III. STAFF ANALYSIS The proposed final plat depicts 28 building lots, and two (2) common area lots on 3.94 acres of land in the R-15 zoning district. Development is required to comply with the dimensional standards of the R- 15 zoning district listed in UDC Table 11-2A-6. Staff has reviewed the proposed final plat for consistency with the approved preliminary plat and found there are the same number of building and common lots as were depicted on the preliminary plat. Because the number of building and common lots has stayed the same, Staff finds the proposed final plat to be in substantial conformance with the approved preliminary plat per the standards listed in UDC 11-6B-3C.2. STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda June 4, 2019 – Page 204 of 467 EXHIBIT A Page 2 The landscape buffer along E. Ustick Rd. was constructed with the first phase of development aside from an eastern portion of the property boundary that was left open for construction access. The construction access shall be closed and landscaped in accord with DA and UDC requirements. Two (2) common driveways are proposed in this phase of development within common Lot 26, Block 4 and in an easement on Lots 20 & 21, Block 4. Common driveways shall be constructed per UDC 11-6C-3D, the applicant shall submit an exhibit depicting any lots using the common driveways, the setbacks, fencing, building envelope, and orientation of the lots and structures prior to obtaining signature on the final plat. Solid fencing adjacent to common driveways shall be prohibited, unless separated by a minimum five foot (5') wide landscaped buffer. There is no fencing proposed along the abutting property boundary of the applicable lots (Lot 20, 21, & 26, Block 4) however, if solid fencing is desired, a five-foot wide landscaped buffer shall be required. Lot 28, Block 4 is double-fronted by roadway and is considered a through-lot; UDC 11-6C-3A.1 prohibits through lots. Lot 27, Block 4 shall be extended ten-feet in width to the rear of Lot 28, Block 4 to provide a landscape buffer to E. Picard Court. IV. DECISION A. Staff: Staff recommends approval of the proposed final plat within the conditions noted in Section VIII of this report. Meridian City Council Meeting Agenda June 4, 2019 – Page 205 of 467 EXHIBIT A Page 3 V. EXHIBITS A. Preliminary Plat (date: 9/29/2016) Meridian City Council Meeting Agenda June 4, 2019 – Page 206 of 467 EXHIBIT A Page 4 B. Final Plat (date: 3/29/2019) Meridian City Council Meeting Agenda June 4, 2019 – Page 207 of 467 EXHIBIT A Page 5 Meridian City Council Meeting Agenda June 4, 2019 – Page 208 of 467 EXHIBIT A Page 6 C. Landscape Plan (date: 3/19/2019) Meridian City Council Meeting Agenda June 4, 2019 – Page 209 of 467 EXHIBIT A Page 7 Meridian City Council Meeting Agenda June 4, 2019 – Page 210 of 467 EXHIBIT A Page 8 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall meet all terms of the approved preliminary plat (H-2016-0066), development agreement (Inst. No. 2017-032110) applications approved for this site. 2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two years of the City Engineer’s signature on the previous phase final plat (on or before October 31, 2020), or apply for a time extension, in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. Per the recorded DA, the applicant is required to obtain CZC and DES approval and construct the clubhouse and site amenities within the first phase of development. Prior to signature on the final plat this amenity shall be constructed. 5. The final plat prepared by Tealey’s Land Surveying, by Patrick A. Tealey, shall be revised as follows: a. Note #8: Include the recorded instrument number for the Master Declaration referenced. b. Note #12: Modify note to include lot numbers that will be taking access from the common driveway lots. c. Note #13: Include the recorded development agreement number associated with this development (DA Inst. No. 2017-032110). d. Include Professional Land Surveyor signature and written date. 6. The landscape plan prepared by Jensen Belts Associates, dated 3/19/19, shall be revised as follows: a. Solid fencing adjacent to common driveways shall be prohibited, unless separated by a minimum five-foot (5') wide landscaped buffer. There is no fencing proposed along the abutting property boundary of the applicable lots (Lot 20-22, Block 4 and Lot 26, Block 4) however, if solid fencing is proposed a five-foot (5’) wide landscaped buffer shall is required. b. Lot 27, Block 4 shall be expanded an additional 10-feet in width to create a landscape buffer to Lot 28, Block 4 in accord with UDC 11-6C-3A.1. c. The construction access along the eastern boundary of the site shall be closed and landscaped in accord with DA and UDC requirements. One (1) full-size copy and one (1) electronic copy of a revised landscape plan including the mitigation plan shall be submitted prior to signature on the final plat. 7. For lots accessed by common driveways, an exhibit is required that depicts the setbacks, fencing, building envelope and orientation of the lots and structures. Driveways for abutting properties that are not taking access from the common driveway(s) should be depicted on the opposite side of the shared property line away from the common driveway. Solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5-foot wide landscaped buffer. Prior to City Engineer’s signature on final plat, the applicant shall provide a common driveway exhibit for Lots 20-25, Block 4. Meridian City Council Meeting Agenda June 4, 2019 – Page 211 of 467 EXHIBIT A Page 9 8. A perpetual ingress-egress easement for the common driveway(s) proposed on Lot 20, 21, and 26, Block 4 shall be filed with the Ada County Recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the recorded easement shall be submitted to the Planning Division prior to signature on the final plat by the City Engineer. 9. Future homes constructed in this phase shall be consistent with the approved elevations and design guidelines contained in the development agreement for the Blakeslee Commons Subdivision (2017-032110). The rear elevations of homes visible from public streets and open spaces shall also be subject to these guidelines. Future homes adjacent to E. Ustick Rd. (Lots 2-6, Block 5) shall incorporate a mix of materials, windows and decorative trim, and two variations in the roof lines to provide articulation and modulation to the side and rear facades that face the arterial street. 10. Prior to issuance of any new building permits, the property shall be subdivided in accordance with UDC requirements. 11. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. The following development plan sheet revisions were noted during a cursory review of the development plans, and should not be considered all inclusive: a. Sheet C4.0: Add note to connect to existing water main. Water main dead-end in E Ringneck St should have a blowoff, not valve box (wrong key note called out). b. Sheet C4.1: No water main in private drives (off of cul-de-sac) - eliminate 4" mains. End 8" water main before private drives with a hydrant and take services down private drives to lots. Add note to connect to existing water in Picard. c. The angle between the two sanitary sewer service stubs going to lots 5 and 6, on E. Ringneck St., appears to be too small and revisions to service these lots may be needed. Ensure minimum horizontal separation between water and sewer services. 2. Temporary dead-end water main may cause water quality issues until extended and connected east. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. Meridian City Council Meeting Agenda June 4, 2019 – Page 212 of 467 EXHIBIT A Page 10 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non- health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been Meridian City Council Meeting Agenda June 4, 2019 – Page 213 of 467 EXHIBIT A Page 11 installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42- 1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda June 4, 2019 – Page 214 of 467 From:Ron Walsh To:Meridian City Clerk; Stephanie Leonard; Pamela Walsh Subject:Blakeslee Commons No. 2 FP H-2019-0050 Staff Report Date:Thursday, May 16, 2019 2:51:16 PM Attachments:Meridian City Blakeslee Commons 2 acceptance letter 5-16-19.pdf Stephanie, Please find attached the Blakeslee Commons Sub # 2 written response accepting the Staff recommendations and requesting to be placed upon consent agenda at next Tuesday's City Council Hearing. -- Please advise, Ron Walsh Managing Member / Owner Meridian Bungalows, LLC Phone 208-867-8682 Meridian City Council Meeting Agenda June 4, 2019 – Page 215 of 467 CQifE IDIAN*,---,IZ �J CITY COUNCIL WORK SESSION AGENDA June 4, 2019 Agenda Item Number: 5 H Project File Name/Number: H-2019-0039 Item Title: Final Order for Movado No. 5 By Movado Development LLC, Located 'A mile South of E. Overland Rd, West of S. Movado Way Meeting Notes: rte✓ I TEM SHEET C ouncil Agenda I tem - 5.H. Presenter: Estimated Time f or P resentation: 0 Title of I tem - F inal Order for M ovado No. 5 (H-2019-0039) by M ovado Development, L L C , L ocated 1/4 mile South of E . O verland Rd, West of S . M ovado Way AT TAC HM E NT S: Description Type Upload D ate O rder Findings/Orders 5/30/2019 E xhibit A E xhibit 5/30/2019 E xhibit B E xhibit 5/30/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 216 of 467 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MOVADO SUBDIVISION NO. 5 – FP H-2019-0039 Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: 5/21/2019 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 40 BUILDING LOTS AND 3 COMMON LOTS ON 7.44 ACRES OF LAND IN THE R-15 ZONING DISTRICT FOR MOVADO SUBDIVISION NO. 5 BY: MOVADO DEVELOPMENT, LLC APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2019-0039 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on May 21, 2019 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING MOVADO SUBDIVISION NO. 5, A REPLAT OF LOTS 56, 57, 58, BLOCK 3, OF MOVADO SUBDIVISION NO. 2, AND A PORTION OF THE W ½ OF THE NE ¼ OF SECTION 21, T.3N., R.1E., B.M., CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2019, Meridian City Council Meeting Agenda June 4, 2019 – Page 217 of 467 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MOVADO SUBDIVISION NO. 5 – FP H-2019-0039 Page 2 of 3 HANDWRITTEN DATE: 4/12/2019, by CARL PORTER, PLS, SHEET 1 OF 3,” is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services Divisions of the Community Development Department dated May 21, 2019, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Laren Bailey, Conger Management Group, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at Meridian City Council Meeting Agenda June 4, 2019 – Page 218 of 467 issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the +111 day of J Line , 2019. C By: Tammy/"moiy of Meridian oeerd Mayor, Atte St: �QORP'!ED AUGUST' (111 of 0 EIDIAN- Co n 1CAHO �0' SEAL w InClerk Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: bwiWW Dated: 64 1 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MOVADO SUBDIVISION NO. 5 — FP H-2019-0039 Page 3 of 3 EXHIBIT A Page 1 HEARING DATE: 5/21/2019 TO: Mayor & City Council FROM: Kevin Holmes, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0039 Movado Subdivision No. 5 LOCATION: Approximately ¼ mile south of E. Overland Rd. on the west side of S. Movado Way, in the W ½ of the NE ¼ of Section 21, Township 3N., Range 1E. I. PROJECT DESCRIPTION The Applicant proposes a final plat consisting of forty (40) single family residential building lots and three (3) common lots on 7.44 acres of land in the R-15 zoning district. This is the fifth phase of development of the Movado Subdivision. NOTE: The applicant is including the re-platting of three (3) residential building lots (Lots 56-58, Block 3) originally recorded with Movado No. 2. II. APPLICANT INFORMATION A. Applicant: Movado Development, LLC – 4824 W. Fairview Ave., Boise, ID 83706 B. Owner: Same as applicant C. Representative: Same as applicant III. STAFF ANALYSIS The subject property was included in the Movado Subdivision preliminary plat. STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda June 4, 2019 – Page 220 of 467 EXHIBIT A Page 2 The minimum property size in this phase of development is 4,628 square feet (s.f.) with an average size of 6,056 s.f. In phase one of the Movado Subdivision, 15.41 acres of open space were installed, for a total of 15% of the entire subdivision. No additional open space or amenities are proposed with this phase. Lots proposed in this phase are for single-family detached and attached homes and must comply with the dimensional standards of the R-15 zoning district listed in UDC Table 11-2A-7 as follows: Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. This includes the review of the additional three (3) lots that were originally recorded with the Movado Subdivision No. 2 (Lots 56- 58, Block 3). The proposed final plat depicts the same number of building lots and the inclusion of the three lots does not increase the lot count approved with the preliminary plat (see Exhibit A and B). Therefore, Staff finds the proposed final plat in substantial compliance with the approved preliminary plat as required. IV. DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VIII of this report. Meridian City Council Meeting Agenda June 4, 2019 – Page 221 of 467 EXHIBIT A Page 3 V. EXHIBITS A. Preliminary Plat (date: 10/11/2016) Three lots previously platted with Movado No. 2. Now included in this plat. Meridian City Council Meeting Agenda June 4, 2019 – Page 222 of 467 EXHIBIT A Page 4 B. Proposed Final Plat (date: 4/12/2019) Three lots previously platted with Movado No. 2. Now included in this plat. Meridian City Council Meeting Agenda June 4, 2019 – Page 223 of 467 EXHIBIT A Page 5 C. Landscape Plan for entire Movado Subdivision (dated: 03/12/2019) Meridian City Council Meeting Agenda June 4, 2019 – Page 224 of 467 EXHIBIT A Page 6 D: Common Drive Exhibit Meridian City Council Meeting Agenda June 4, 2019 – Page 225 of 467 EXHIBIT A Page 7 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (AZ H-2016-0112; Development Agreements #2017-012608 (Amended # 2017- 024757); DES A-2017-0232). 2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two years of the City Engineer’s signature on the previous phase final plat, by November 8, 2020, or apply for a time extension in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 5. Design of homes constructed within the subdivision shall be generally consistent with the conceptual building elevation photos included in the development agreement and approved with DES A-2017-0232. 6. All fencing installed on the site must be consistent with the standards listed in UDC 11-3A-7. If permanent fencing does not exist at the subdivision boundary, temporary construction fencing to contain debris shall be installed around this phase prior to release of building permits. 7. Prior to signature of the final plat by the City Engineer, per UDC 11-3F-3B.4, the applicant shall provide documentation of a binding contract that establishes the party or parties responsible for the maintenance and repair of the private street, including regulations for the funding thereof. 8. The final plat prepared by Sawtooth Land Surveying, LLC, stamped on 4/12/2019 by Carl Porter, is approved as shown in Exhibit B. a. Note #4: Remove “unless otherwise modified by conditional use permit.” 9. The landscape plan, installed with phase one, prepared by T-O Engineers, dated 5/31/2017, is approved as shown in Exhibit C. 10. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. Given the nature of this development, a public street light plan is not required. Public streetlights are not required for private roads. General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard Meridian City Council Meeting Agenda June 4, 2019 – Page 226 of 467 EXHIBIT A Page 8 forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. Meridian City Council Meeting Agenda June 4, 2019 – Page 227 of 467 EXHIBIT A Page 9 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 19. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 20. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 21. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 22. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 23. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda June 4, 2019 – Page 228 of 467 From:Laren Bailey To:Kevin Holmes Subject:RE: Movado Sub. No. 5 Final Plat Staff Report for 05/21/2019 CC MTG Date:Thursday, May 16, 2019 2:49:59 PM Kevin, We are in agreement with the Staff report, please place us on the consent agenda. Thank you From: Kevin Holmes <kholmes@meridiancity.org> Sent: Thursday, May 16, 2019 8:16 AM To: Meridian City Clerk <MeridianCityClerk@meridiancity.org>; Bill Nary <bnary@meridiancity.org>; Ted Baird <tbaird@meridiancity.org>; Andrea Pogue <apogue@meridiancity.org>; Laren Bailey <laren@congergroup.com> Cc: Jim Conger <jconger@congergroup.com>; Bill Parsons <bparsons@meridiancity.org> Subject: Movado Sub. No. 5 Final Plat Staff Report for 05/21/2019 CC MTG Attached is the staff report for the proposed final plat for the Movado Sub. No. 5 (H-2019-0039). This item is scheduled to be on the City Council agenda on May 21st. The hearing will be held at City Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any questions. Laren - Please submit a written response to the staff report to the City Clerk’s office (cityclerk@meridiancity.org) and me prior to the meeting. If you are in agreement with the conditions of approval contained in the staff report and you submit a written response accordingly, your item will be placed on the consent agenda; consent agenda items are passed in one motion by the Council at the beginning of the meeting. Note: If you are in agreement with the staff report, it is still recommended you attend the meeting in the event the item is pulled off of the consent agenda for discussion. Thank you, Kevin Holmes | Associate City Planner City of Meridian | Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-489-0573 | kholmes@meridiancity.org Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. Meridian City Council Meeting Agenda June 4, 2019 – Page 229 of 467 �rE IDIZ IAN*----I DAHO CITY COUNCIL WORK SESSION AGENDA June 4, 2019 Agenda Item Number: 5 I Project File Name/Number: H-2019-0051 Item Title: Final Order for Movado No. 6 By Evans Development, LLC. Located 1/2 mile South of E. Overland Rd., West of S. Cloverdale Rd. Meeting Notes: [��J RUPROIED I TEM SHEET C ouncil Agenda I tem - 5.I . Presenter: Estimated Time f or P resentation: 0 Title of I tem - F inal Order for M ovado No. 6 (H-2019-0051) by E vans D evelopment, L L C, L ocated 1/2 mile South of E . O verland Rd., West of S. C loverdale Rd. AT TAC HM E NT S: Description Type Upload D ate O rder Findings/Orders 5/30/2019 E xhibit A E xhibit 5/30/2019 E xhibit B E xhibit 5/30/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 230 of 467 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MOVADO SUBDIVISION NO. 6 – FP H-2019-0051 Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: 5/21/2019 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 33 BUILDING LOTS AND 8 COMMON LOTS ON 10.53 ACRES OF LAND IN THE R-8 ZONING DISTRICT FOR MOVADO SUBDIVISION NO. 6 BY: EVANS DEVELOPMENT, LLC APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2019-0051 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on May 21, 2019 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING MOVADO SUBDIVISION NO. 6, LOCATED IN THE E ½ OF SECTION 21, T.3N., R.1E., B.M., CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2019, HANDWRITTEN DATE: 3/21/2019, by CARL PORTER, PLS, SHEET 1 OF 3,” is conditionally approved Meridian City Council Meeting Agenda June 4, 2019 – Page 231 of 467 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MOVADO SUBDIVISION NO. 6 – FP H-2019-0051 Page 2 of 3 subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services Divisions of the Community Development Department dated May 21, 2019, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Laren Bailey, Conger Management Group, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Meridian City Council Meeting Agenda June 4, 2019 – Page 232 of 467 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the V) day of Oune- )2019. By: Tammy eerd Mayor,(Qio of Meridian Attest: Qo�Pt , �� o1P 0 O� z c.;ty \OAHU r C&1 OhnS Interim City Clerk SEAL ofthe Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: Cp " ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MOVADO SUBDIVISION NO. 6 — FP H-2019-0051 Page 3 of 3 Exhibit A Page 1 HEARING DATE: 5/21/2019 TO: Mayor & City Council FROM: Kevin Holmes, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0051 Movado Subdivision No. 6 LOCATION: Approximately ½ mile south of E. Overland Rd. on the west side of S. Cloverdale Rd., in the E ½ of Section 21, Township 3N., Range 1E.. I. PROJECT DESCRIPTION The Applicant proposes a final plat consisting of thirty-three (33) building lots and eight (8) common lots on 10.53 acres of land in the R-8 zoning district. This is the sixth phase of development of the Movado Subdivision. II. APPLICANT INFORMATION A. Applicant: Evans Development LLC – 7761 W. Riverside Dr. Ste 100, Boise, ID, 83706 B. Owner: Same as applicant C. Representative: Conger Management Group – 4824 W. Fairview Ave., Boise, ID 83706 III. STAFF ANALYSIS The proposed final plat depicts thirty-three (33) single-family residential building lots and eight (8) common lots on 10.53 acres of land in an R-8 zoning district. The gross density of the proposed subdivision is 3.13 dwelling units (d.u.) per acre with a net density of 4.52 d.u. per acre. The applicant proposes single-family detached homes for this phase of the development. The minimum property size in this phase of development is 8,211 square feet (s.f.) with an average size of 9,632 s.f. A total of 0.96 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda June 4, 2019 – Page 234 of 467 Exhibit A Page 2 acres (or 9.12%) of open space is provided with this phase consisting of a regional pathway along the Eight Mile Creek and a micro-pathway connecting to it. Lots proposed in this phase are for single- family detached homes and must comply with the dimensional standards of the R-8 zoning district listed in UDC Table 11-2A-6 as follows: Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. The proposed final plat depicts the same number of building lots, common lots, open space, and amenities. Therefore, Staff finds the proposed final plat in substantial compliance with the approved preliminary plat as required. IV. DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VIII of this report. Meridian City Council Meeting Agenda June 4, 2019 – Page 235 of 467 Exhibit A Page 3 V. EXHIBITS A. Preliminary Plat (date: 10/11/2016) Meridian City Council Meeting Agenda June 4, 2019 – Page 236 of 467 Exhibit A Page 4 B. Proposed Final Plat (date: 3/21/2019) Meridian City Council Meeting Agenda June 4, 2019 – Page 237 of 467 Exhibit A Page 5 C. Landscape Plan (dated: 03/18/2019) Meridian City Council Meeting Agenda June 4, 2019 – Page 238 of 467 Exhibit A Page 6 Meridian City Council Meeting Agenda June 4, 2019 – Page 239 of 467 Exhibit A Page 7 D: Common Drive Exhibit Meridian City Council Meeting Agenda June 4, 2019 – Page 240 of 467 Exhibit A Page 8 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (AZ H-2016-0112; Development Agreement inst. #2017-012608 (Amended with inst. # 2017-024757)). 2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two years of the City Engineer’s signature on the previous phase final plat, by November 8, 2020, or apply for a time extension in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 5. Design of homes constructed within the subdivision shall be generally consistent with the conceptual building elevation photos included in the development agreement. 6. All fencing installed on the site must be consistent with the standards listed in UDC 11-3A-7. If permanent fencing does not exist at the subdivision boundary, temporary construction fencing to contain debris shall be installed around this phase prior to release of building permits. 7. Prior to submittal of a final plat for City Engineer signature, the applicant shall submit public access easements for the 10’ multi-use pathway in Lot 8, Block 8. Submit easements to the Planning Division for Council approval and subsequent recordation. The easements shall be a minimum of 14’ wide (10’ pathway + 2’ shoulder each side). Use standard City template for public access easement. Easement checklist must accompany all easement submittals. Coordinate with Kim Warren from the City of Meridian Parks Department. 8. The final plat prepared by Sawtooth Land Surveying, LLC, stamped on 3/21/2019 by Carl Porter, is approved as shown in Exhibit B. a. Note #4: Remove “unless otherwise modified by conditional use permit.” b. Note #7: Add ACHD license agreement number. c. Note #11: Add development agreement instrument number. d. Note #12: Add master declaration of covenants, conditions, and restrictions instrument number. 9. The landscape plan prepared by Jensen Belts, dated 3/18/2019, is approved as shown in Exhibit C. 10. Emergency access via Lot 8, Block 7 shall be completed prior to issuance of any more than thirty (30) building permits. 11. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. Meridian City Council Meeting Agenda June 4, 2019 – Page 241 of 467 Exhibit A Page 9 B. Public Works Site Specific Conditions: 1. Temporary water quality concerns in dead end lines at east boundary until Movado Estates is constructed and connected to Movado No 6. 2. On Sheet C.302 Applicant shows two 4-inch service lines, serving two separate lots, utilizing cleanouts. Applicant should revise plans to show an additional SSMH between SSMH 7 and SSMH 8. An 8-inch SS line should be extended to serve lots 9 and 10 of Block 7. General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. Meridian City Council Meeting Agenda June 4, 2019 – Page 242 of 467 Exhibit A Page 10 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at Meridian City Council Meeting Agenda June 4, 2019 – Page 243 of 467 Exhibit A Page 11 (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda June 4, 2019 – Page 244 of 467 From:Laren Bailey To:Kevin Holmes Subject:RE: Movado Sub. No. 6 Final Plat Staff Report for 05/21/2019 CC MTG Date:Thursday, May 16, 2019 2:51:07 PM Kevin, We are in agreement with the staff report please place us on the consent agenda. Thanks From: Kevin Holmes <kholmes@meridiancity.org> Sent: Thursday, May 16, 2019 8:20 AM To: Meridian City Clerk <MeridianCityClerk@meridiancity.org>; Bill Nary <bnary@meridiancity.org>; Ted Baird <tbaird@meridiancity.org>; Andrea Pogue <apogue@meridiancity.org>; Laren Bailey <laren@congergroup.com> Cc: Jim Conger <jconger@congergroup.com>; Bill Parsons <bparsons@meridiancity.org> Subject: Movado Sub. No. 6 Final Plat Staff Report for 05/21/2019 CC MTG Attached is the staff report for the proposed final plat for the Movado Sub. No. 6 (H-2019-0051). This item is scheduled to be on the City Council agenda on May 21st. The hearing will be held at City Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any questions. Laren - Please submit a written response to the staff report to the City Clerk’s office (cityclerk@meridiancity.org) and me prior to the meeting. If you are in agreement with the conditions of approval contained in the staff report and you submit a written response accordingly, your item will be placed on the consent agenda; consent agenda items are passed in one motion by the Council at the beginning of the meeting. Note: If you are in agreement with the staff report, it is still recommended you attend the meeting in the event the item is pulled off of the consent agenda for discussion. Thanks, Kevin Holmes | Associate City Planner City of Meridian | Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-489-0573 | kholmes@meridiancity.org Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. Meridian City Council Meeting Agenda June 4, 2019 – Page 245 of 467 EIDIANI DA ?- H 0 CITY COUNCIL WORK SESSION AGENDA June 4, 2019 Agenda Item Number: 5 J Project File Name/Number: H-2019-0054 Item Title: Final Order for Silverstone Apartments By Dave Evans Construction. Located at 4107 E. Overland Rd. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.J . Presenter: Estimated Time f or P resentation: 0 Title of I tem - F inal Order for S ilverstone Apartments (H-2019-0054) by D ave E vans C onstruction, L ocated at 4107 E . O verland Rd. AT TAC HM E NT S: Description Type Upload D ate O rder Findings/Orders 5/28/2019 E xhibit A E xhibit 5/28/2019 E xhibit B E xhibit 5/28/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 246 of 467 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SILVERSTONE APARTMENTS SUB. H-2019-0054 Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: MAY 21, 2019 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF ONE BUILDING LOT ON 5.61 ACRES IN THE C-G ZONING DISTRICT FOR SILVERSTONE APARTMENTS. BY: DAVE EVANS CONSTRUCTION, LLC. APPLICANT ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2019-0054 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on May 21, 2019 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING SILVERSTONE APARTMENTS SUBDIVISION, LOCATED IN THE NW ¼ OF THE NE ¼ OF SECTION 21, TOWNSHIP 3N., RANGE 1E., CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2019, DATED: MARCH 2019, by CARL PORTER, PLS, SHEET 1 OF 3,” is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Meridian City Council Meeting Agenda June 4, 2019 – Page 247 of 467 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SILVERSTONE APARTMENTS SUB. H-2019-0054 Page 2 of 3 Services divisions of the Community Development Department dated May 21, 2019, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Corinne Graham, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an Meridian City Council Meeting Agenda June 4, 2019 – Page 248 of 467 interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the LAim day of Juno_ )2019. By: Tammyerd Mayor, M -' Meridian Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. Dated: ��"q ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SILVERSTONE APARTMENTS SUB. H-2019-0054 Page 3 of 3 EXHIBIT A Page 1 HEARING DATE: 5/21/2019 TO: Mayor & City Council FROM: Stephanie Leonard, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0054 Silverstone Apartments LOCATION: 4107 E. Overland Road, in the NW ¼ of the NE ¼ of Section 21, Township 3N., Range 1E. I. PROJECT DESCRIPTION The applicant, Dave Evans Construction, has applied for a Final Plat consisting of one (1) building lot for a multi-family development (Silverstone Apartments). II. APPLICANT INFORMATION A. Applicant/Owner: Dave Evans Construction, LLC. 7761 W. Riverside Dr., Ste. 100 Boise, ID 83714 B. Representative: Corinne Graham, Civil Site Works, LLC. 921 S. Orchard St., Ste. 200 Boise, ID 83705 III. STAFF ANALYSIS The proposed final plat depicts one (1) building lot on 5.6 acres of land in the C-G zoning district. The building lot will encompass a multi-family development with eight (8) buildings consisting of 112 units. A clubhouse, sports court, and play structure along with the multi-family units have already been approved with a CZC and DES for the Silverstone Apartments (A-2018-0307). In 2016, this property annexed and entered into a development agreement as the Silverstone Apartments; a CUP was also approved for a 312-unit multi-family development on 13.51 acres of land (H-2016-0060). In 2017, a development agreement modification (DA Inst. No. 2018-012457) to STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda June 4, 2019 – Page 250 of 467 EXHIBIT A Page 2 include the Silverstone Apartments with the Movado Greens Subdivision and a CUP modification were approved to reduce the acreage and number of units proposed with the Silverstone Apartment Project (H-2016-0060; H-2017-0104). In accord with the DA, the applicant has obtained multi-family building permits prior to recordation of the final plat, a CZC has been approved and the development is currently under construction. The future ROW along E. Overland Rd. shall be improved with vegetative groundcover with a 10-foot gravel shoulder permitted, per the standards in UDC 11-3H-4 and UDC 11-3B-7C. Internal site landscaping was required with the CZC and DES approval; street buffer landscaping adjacent to E. Overland Rd. is a required condition for the subject final plat. Development is required to comply with the dimensional standards of the C-G zoning district listed in UDC Table 11-2B-3. Staff has reviewed the proposed final plat for consistency with the approved preliminary plat and found there are the same number of building lots. Staff finds the proposed final plat to be in substantial conformance with the approved preliminary plat per the standards listed in UDC 11-6B- 3C.2. IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VII of this report. Meridian City Council Meeting Agenda June 4, 2019 – Page 251 of 467 EXHIBIT A Page 3 V. EXHIBITS A. Preliminary Plat (date: 7/28/2017) Meridian City Council Meeting Agenda June 4, 2019 – Page 252 of 467 EXHIBIT A Page 4 Meridian City Council Meeting Agenda June 4, 2019 – Page 253 of 467 EXHIBIT A Page 5 B. Final Plat (date: 3/1/2019) Meridian City Council Meeting Agenda June 4, 2019 – Page 254 of 467 EXHIBIT A Page 6 Meridian City Council Meeting Agenda June 4, 2019 – Page 255 of 467 EXHIBIT A Page 7 C. Landscape Plan (date: 1/15/2019) Meridian City Council Meeting Agenda June 4, 2019 – Page 256 of 467 EXHIBIT A Page 8 Meridian City Council Meeting Agenda June 4, 2019 – Page 257 of 467 EXHIBIT A Page 9 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (H-2016-0060; DA Inst. No. 2017-076698; DA Inst. No. 2018-012457; H-2017- 0104; A-2018-0307). 2. The applicant shall obtain the City Engineer’s signature on the final plat by August 13, 2020, in accord with UDC 11-6B-7 in order for the preliminary plat to remain valid or a time extension may be requested. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Sawtooth Land Surveying, LLC., stamped by Carl Porter, shall be revised as follows: a. Include all permanent water and sewer easement instrument numbers. b. Include the recorded development agreements for the property (Inst. No. 2017-076698 and 2018-012457). c. Graphically depict and include the recorded cross-access agreement numbers for properties to the east and south. d. Include Professional Land Surveyor stamp, signature and written date. e. Graphically depict Idaho Power easements adjacent to E. Overland Rd. frontage. 5. The landscape plan prepared by T-O Engineers, dated 1/15/19, included in Exhibit V.C is approved with the following comments: a. Graphically depict and revise landscape plan to include the 35-foot landscape buffer adjacent to E. Overland Rd. with vegetative groundcover where gravel is currently depicted. b. Graphically depict Idaho Power easements and revise landscape plan to include Class I trees to be installed adjacent to E. Overland Rd. in accord with UDC 11-3B-5J.1. 6. All fencing installed on the site shall be consistent with the standards listed in UDC 11-3A-7. If permanent fencing does not exist at the subdivision boundary, temporary construction fencing to contain debris shall be installed around this phase prior to release of building permits. 7. The applicant shall record legally binding documents that state the maintenance and ownership responsibilities for the management of the development, including, but not limited to, structures, parking, common areas, and other development features, per UDC 11-4-3-27. A copy of the document(s) shall be submitted to the Planning Division prior to the City Engineer’s signature on final plat. 8. Prior to the issuance of any new building permit, the property shall be subdivided in accordance with the UDC. 9. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. Meridian City Council Meeting Agenda June 4, 2019 – Page 258 of 467 EXHIBIT A Page 10 10. The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14. 11. All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11-3G-3F1. 12. The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 13. The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. 14. All existing structures that are required to be removed shall be removed prior to signature on the final plat by the City Engineer. B. Public Works Site Specific Conditions: 1. A street light plan will be required as part of the building permit process. Type 1 streetlights are required on Overland Road. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B- 14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable Meridian City Council Meeting Agenda June 4, 2019 – Page 259 of 467 EXHIBIT A Page 11 letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non- health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. Meridian City Council Meeting Agenda June 4, 2019 – Page 260 of 467 EXHIBIT A Page 12 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year- round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda June 4, 2019 – Page 261 of 467 From:Corinne Graham To:Stephanie Leonard; Meridian City Clerk Cc:Bill Parsons; Bill Nary; Robert Powell Subject:RE: Silverstone Apartments FP Staff Report H-2019-0054 Date:Thursday, May 16, 2019 10:59:24 AM Attachments:image006.png Stephanie, The applicant is in agreement with all conditions of approval and requests to be placed on the consent agenda. Thanks, Corinne Graham, PE Civil Site Works LLC 921 S. Orchard Street, Suite 200 Boise, ID 83705 (208) 946-3874 From: Stephanie Leonard Sent: Wednesday, May 15, 2019 6:01 PM To: Meridian City Clerk; 'cgraham@cswengineering.com' Cc: Bill Parsons; Bill Nary Subject: Silverstone Apartments FP Staff Report H-2019-0054 Attached is the staff report for the proposed final plat for Silverstone Apartments H-2019-0054. This item is scheduled to be on the City Council agenda on May 21st. The hearing will be held at City Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any questions. Corinne - Please submit a written response to the staff report to the City Clerk’s office (cityclerk@meridiancity.org) and me by 3:00 pm the Thursday prior to the meeting. If you are in agreement with the conditions of approval contained in the staff report and you submit a written response accordingly, your item will be placed on the consent agenda; consent agenda items are passed in one motion by the Council at the beginning of the meeting. Note: If you are in agreement with the staff report, it is still recommended you attend the meeting in the event the item is pulled off of the consent agenda for discussion. If you do not respond to the staff report by Thursday at 3:00 pm, or if you have concerns with the conditions of approval, your project will be placed on the regular agenda. Thanks, Stephanie Leonard | Associate City Planner City of Meridian | Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-489-0574 | sleonard@meridiancity.org Meridian City Council Meeting Agenda June 4, 2019 – Page 262 of 467 Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. Meridian City Council Meeting Agenda June 4, 2019 – Page 263 of 467 EIDIAN,! DAHJ CITY COUNCIL WORK SESSION AGENDA June 4, 2019 Agenda Item Number: 5 K Project File Name/Number: Item Title: First Addendum to Recycled Water Use Agreement With Walmart Inc. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.K . Presenter: Dale B olthouse Estimated Time f or P resentation: 1 minute Title of I tem - F irst Addendum to Recycled Water Use Agreement with Walmart, Inc. AT TAC HM E NT S: Description Type Upload D ate F irst A ddendum Cover Memo 5/24/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 264 of 467 RECORDING REQUESTED BYAND WHEN RECORDED RETURN TO: City Cleric City of Meridian 33 E. Broadway Avenue Meridian, ID 83642 (0841) FIRST ADDENDUM TO RECYCLED WATER USE AGREEMENT This FIRST ADDEN UM TO RECYCLED WATER USE AGREEMENT ("First Addendum") is made this day of U Lt)aC , , 2019, by and among, Walmart Inc., a corporation organized under the laws of the state of Delaware ("User V), CFT NV Developments, LLC, a limited liability company organized under the laws of the state of Nevada ("User 2" or "CFT"), ICON Credit Union, an Idaho chartered credit union ("User 3"), and the City of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City"). WHEREAS, User 1 owned and developed the real property described on Exhibit A. WHEREAS, on October 14, 2014, City and User 1 entered into a Recycled Water Use Agreement ("2014 Recycled Water Use Agreement"), a copy of which is attached hereto as Exhibit B, to provide recycled water for landscape irrigation to the foregoing real property, now identified as Ada County parcels numbered RI 511000010, RI 511000020, RI 511000030, RI 511000040, and RI 511000050, which parcels (also defined below as the User 1 Parcel, the User 2 Parcel and the User 3 Parcel) are depicted on Exhibit C; WHEREAS, User 1 presently owns Ada County parcel nos. R1511000020, RI511000030, and R1511000040 (collectively, the "User 1 Parcel"); WHEREAS, User 2 (or CFT) presently owns Ada County parcel no. R1511000010 (the "User 2 Parcel"); WHEREAS, User 3 presently owns Ada County parcel no. R1511000050 (the "User 3 Parcel"); WHEREAS, User 1, User 2 and User 3 may sell or otherwise convey ownership of any one or more of the five identified parcels to one or more third parties (each, a "Future User"); WHEREAS, it is the intent of the parties in entering into, and recording, this First Addendum and attached Exhibits, to articulate and identify present parcel ownership and compliance responsibilities as between User 1, User 2, User 3, and/or any Future User in the course of the shared use of a joint recycled water system; WHEREAS, on November 21, 2017, the Idaho Department of Environmental Quality ("IDEQ") issued Reuse Permit M-215-03, a copy of which is attached hereto as Exhibit D; NOW, THEREFORE, in consideration of these recitals and exhibits, which are incorporated herein, and the mutual covenants set forth herein, the parties hereby agree as follows. FIRST ADDENDUM TO RECYCLED WATER USE AGREEMENT - I Meridian City Council Meeting Agenda June 4, 2019 – Page 266 of 467 Meridian City Council Meeting Agenda June 4, 2019 – Page 267 of 467 Meridian City Council Meeting Agenda June 4, 2019 – Page 268 of 467 USER 3: ICON Credit Union, an Idaho chartered credit union Name, 1 ;It e qob e"L 0 OHVC31 dO 31VI S - oriand AkMON L9c0 NOWIMM gNMEU AaN ARM CITY OF MERIDIAN: BY: Tammy eerd, Mayor CHARLENE WAY COMMISSION #67390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 Schedule of Exhibits: STATE OF IDAHO ) ) Bs: County of,__ ) I HEREBY CERTIFY that on this 12- day at',zoo Of before the undersigned, a Notary Public in the $tate ofr �tcl no, personally appeared y proven to me to be the person who cmuled tho said instrull4ent, and acknowledged to me that he executed the same. WITNESS WHEREOF, I have hereunto set my hand and xed my official seal, the day and year in this certiFcate fli V ej o sr W = city of 1 Attest: -E IDIAN— _...: -... ...IDAHO 's y STATE OF ID O ) `SEALFti �P is r'2olthe TRV— County of Ada 1 IEREBY CERTIFY that on this q*1 day of dune. ,, 2019 before the undersigned,rsonally appeared TAMMY de WEERD and Chrt5, ob,n�r� known or identified to me to be the Mayor and City Clerk, respectively, of the City of Meridian, who executed the instrument on behalf of the City of Meridian, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public or aho Residing at , Idaho My Commission Expires: 2 - all� -a(3 Exhibit A - Legal Description of the Property Exhibit B - Recycled Water Use Agreement Exhibit C - Depiction of the User I Parcel, the User 2 Parcel, the User 3 Parcel, and the P.O.C. Exhibit D - Reuse Permit M-215-03 FIRST ADDENDUM TO RECYCLED WATER USE AGREEMENT - 4 Meridian City Council Meeting Agenda June 4, 2019 – Page 270 of 467 Meridian City Council Meeting Agenda June 4, 2019 – Page 271 of 467 EXHIBIT B - 1 EXHIBIT B Recycled Water Use Agreement Meridian City Council Meeting Agenda June 4, 2019 – Page 272 of 467 EXHIBIT B - 2 Meridian City Council Meeting Agenda June 4, 2019 – Page 273 of 467 EXHIBIT B - 3 Meridian City Council Meeting Agenda June 4, 2019 – Page 274 of 467 EXHIBIT B - 4 Meridian City Council Meeting Agenda June 4, 2019 – Page 275 of 467 EXHIBIT B - 5 Meridian City Council Meeting Agenda June 4, 2019 – Page 276 of 467 EXHIBIT B - 6 Meridian City Council Meeting Agenda June 4, 2019 – Page 277 of 467 EXHIBIT B - 7 Meridian City Council Meeting Agenda June 4, 2019 – Page 278 of 467 EXHIBIT B - 8 Meridian City Council Meeting Agenda June 4, 2019 – Page 279 of 467 EXHIBIT B - 9 Meridian City Council Meeting Agenda June 4, 2019 – Page 280 of 467 EXHIBIT B - 10 Meridian City Council Meeting Agenda June 4, 2019 – Page 281 of 467 EXHIBIT B - 11 Meridian City Council Meeting Agenda June 4, 2019 – Page 282 of 467 EXHIBIT B - 12 Meridian City Council Meeting Agenda June 4, 2019 – Page 283 of 467 EXHIBIT B - 13 Meridian City Council Meeting Agenda June 4, 2019 – Page 284 of 467 EXHIBIT B - 14 Meridian City Council Meeting Agenda June 4, 2019 – Page 285 of 467 EXHIBIT B - 15 Meridian City Council Meeting Agenda June 4, 2019 – Page 286 of 467 EXHIBIT B - 16 Meridian City Council Meeting Agenda June 4, 2019 – Page 287 of 467 EXHIBIT B - 17 Meridian City Council Meeting Agenda June 4, 2019 – Page 288 of 467 EXHIBIT B - 18 Meridian City Council Meeting Agenda June 4, 2019 – Page 289 of 467 EXHIBIT B - 19 Meridian City Council Meeting Agenda June 4, 2019 – Page 290 of 467 EXHIBIT B - 20 Meridian City Council Meeting Agenda June 4, 2019 – Page 291 of 467 EXHIBIT B - 21 Meridian City Council Meeting Agenda June 4, 2019 – Page 292 of 467 EXHIBIT B - 22 Meridian City Council Meeting Agenda June 4, 2019 – Page 293 of 467 EXHIBIT B - 23 Meridian City Council Meeting Agenda June 4, 2019 – Page 294 of 467 EXHIBIT B - 24 Meridian City Council Meeting Agenda June 4, 2019 – Page 295 of 467 EXHIBIT B - 25 Meridian City Council Meeting Agenda June 4, 2019 – Page 296 of 467 EXHIBIT B - 26 Meridian City Council Meeting Agenda June 4, 2019 – Page 297 of 467 EXHIBIT B - 27 Meridian City Council Meeting Agenda June 4, 2019 – Page 298 of 467 Meridian City Council Meeting Agenda June 4, 2019 – Page 299 of 467 EXHIBIT D - 1 EXHIBIT D Reuse Permit M-215-03 Meridian City Council Meeting Agenda June 4, 2019 – Page 300 of 467 EXHIBIT D - 2 Meridian City Council Meeting Agenda June 4, 2019 – Page 301 of 467 EXHIBIT D - 3 Meridian City Council Meeting Agenda June 4, 2019 – Page 302 of 467 EXHIBIT D - 4 Meridian City Council Meeting Agenda June 4, 2019 – Page 303 of 467 EXHIBIT D - 5 Meridian City Council Meeting Agenda June 4, 2019 – Page 304 of 467 EXHIBIT D - 6 Meridian City Council Meeting Agenda June 4, 2019 – Page 305 of 467 EXHIBIT D - 7 Meridian City Council Meeting Agenda June 4, 2019 – Page 306 of 467 EXHIBIT D - 8 Meridian City Council Meeting Agenda June 4, 2019 – Page 307 of 467 EXHIBIT D - 9 Meridian City Council Meeting Agenda June 4, 2019 – Page 308 of 467 EXHIBIT D - 10 Meridian City Council Meeting Agenda June 4, 2019 – Page 309 of 467 EXHIBIT D - 11 Meridian City Council Meeting Agenda June 4, 2019 – Page 310 of 467 EXHIBIT D - 12 Meridian City Council Meeting Agenda June 4, 2019 – Page 311 of 467 EXHIBIT D - 13 Meridian City Council Meeting Agenda June 4, 2019 – Page 312 of 467 EXHIBIT D - 14 Meridian City Council Meeting Agenda June 4, 2019 – Page 313 of 467 EXHIBIT D - 15 Meridian City Council Meeting Agenda June 4, 2019 – Page 314 of 467 EXHIBIT D - 16 Meridian City Council Meeting Agenda June 4, 2019 – Page 315 of 467 EXHIBIT D - 17 Meridian City Council Meeting Agenda June 4, 2019 – Page 316 of 467 EXHIBIT D - 18 Meridian City Council Meeting Agenda June 4, 2019 – Page 317 of 467 EXHIBIT D - 19 Meridian City Council Meeting Agenda June 4, 2019 – Page 318 of 467 EXHIBIT D - 20 Meridian City Council Meeting Agenda June 4, 2019 – Page 319 of 467 EXHIBIT D - 21 Meridian City Council Meeting Agenda June 4, 2019 – Page 320 of 467 EXHIBIT D - 22 Meridian City Council Meeting Agenda June 4, 2019 – Page 321 of 467 EXHIBIT D - 23 Meridian City Council Meeting Agenda June 4, 2019 – Page 322 of 467 EXHIBIT D - 24 Meridian City Council Meeting Agenda June 4, 2019 – Page 323 of 467 EXHIBIT D - 25 Meridian City Council Meeting Agenda June 4, 2019 – Page 324 of 467 EXHIBIT D - 26 Meridian City Council Meeting Agenda June 4, 2019 – Page 325 of 467 �irEIDIZIAN?- DAHO CITY COUNCIL WORK SESSION AGENDA June 4,, 2019 Agenda Item Number: 5 L Project File Name/Number: Item Title: Approval of Change Order 1 to Hydro Logic, Inc. For Well 20b Assessment and Rehabilitation. For the Not -to -Exceed amount of $48,,885.00 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.L . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Approval of Change Order 1 for Well 20b Assessment & Rehabilitation to Hydro L ogic, Inc. for the Not-To-E xceed amount of $48,885.00. AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 5/29/2019 Contract C hecklist Cover Memo 5/29/2019 Change Order 1 Cover Memo 5/29/2019 A pproved Budget Amendment Cover Memo 5/29/2019 B udget R eport Cover Memo 5/29/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 326 of 467 Page 1 Memo To: Chris Johnson, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Kyle Radek; Keith Watts Date: 05/29/2019 Re: June 4 th City Council Meeting Agenda Item The Purchasing Department on behalf of the Public Works Department, respectfully requests that the following item be placed on the June 4 th City Council Consent Agenda for Council’s consideration. Approval of Change Order 1 for Well 20b Assessment & Rehabilitation to Hydro Logic, Inc. for the Not-To-Exceed amount of $48,885.00. Recommended Council Action: Approval of Change Order 1 to Hydro Logic, Inc. for the Not-To-Exceed amount of $48,885.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda June 4, 2019 – Page 327 of 467 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A+ Payment and Performance Bonds Received (Date): Rating: Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final $73,885 Kyle Radek If yes, has policy been purchased? Design Engineer - Hydro Logic III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 60 3490 96120 11028.b TASK ORDER 6a RFP / RFQ BID VII. TASK ORDER SELECTION (Project Manager to Complete) N/A Award based on Low Bid Highest Ranked Vendor Selected VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved May 29, 2019 I. PROJECT INFORMATION 10/4/2018 10/3/2019 N/A 1 2019 5/29/2019 PW Well 20b Assessment & Rehabilitation V. BASIS OF AWARD N/A N/A IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION 10/1/2017 N/A N/A N/A N/A Good standing N/A N/A Meridian City Council Meeting Agenda June 4, 2019 – Page 328 of 467 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 2 9 o f 4 6 7 Y e s 2 0 1 9 Y e s - a p p r o v e d 5 . 1 4 . 1 9 5 / 2 9 / 2 0 1 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 3 0 o f 4 6 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 3 1 o f 4 6 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 3 2 o f 4 6 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 3 3 o f 4 6 7 Meridian City Council Meeting Agenda June 4, 2019 – Page 334 of 467 Meridian City Council Meeting Agenda June 4, 2019 – Page 335 of 467 Meridian City Council Meeting Agenda June 4, 2019 – Page 336 of 467 Meridian City Council Meeting Agenda June 4, 2019 – Page 337 of 467 Meridian City Council Meeting Agenda June 4, 2019 – Page 338 of 467 Meridian City Council Meeting Agenda June 4, 2019 – Page 339 of 467 Meridian City Council Meeting Agenda June 4, 2019 – Page 340 of 467 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 60 - Enterprise Fund 3490 - Water Construction Projects From 10/1/2018 Through 9/30/2019 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 96120 WELL 20b Construction 11028 Well 20b Assessment 208,190.00 0.00 208,190.00 100.00% Total Capital Outlay 208,190.00 0.00 208,190.00 100.00% TOTAL EXPENDITURES 208,190.00 0.00 208,190.00 100.00% Date: 5/28/19 04:15:38 PM Page: 1Meridian City Council Meeting Agenda June 4, 2019 – Page 341 of 467 (�EirIDIIZAN+-- � J CITY COUNCIL WORK SESSION AGENDA .lune 4, 2019 Agenda Item Number: 5 M Project File Name/Number: Item Title: Professional Service Agreements for Artwork for Traffic Box Community Art Project with West Ada Student Artworks selected from Framed. Not -to -Exceed $250 1. William Blauer - lump out of an Airplane 2. Elisabeth Breckon - Little Drops of Sunshine 3. Ian Clifford - Facing the Wave 4. Kiley Moss - Flowers at Sunset 5. Riley Rusk - Appaloosa Meeting Notes: �y I TEM SHEET C ouncil Agenda I tem - 5.M. Presenter: Hillary Blackstone Estimated Time f or P resentation: 0 Title of I tem - Professional S ervice Agreements for Artwork for Traffic Box C ommunity Art Project with West Ada Student Artwork S elected from Framed Not-to-E xceed $250 All f ive students whose art was recommended f or traffic box wraps have accepted our of f er. We are prepared to get these works formatted and ready to install on traffic boxes in the UR A before the end of J une pending C ity C ouncil's approval and execution of these agreements. AT TAC HM E NT S: Description Type Upload D ate P S A B lauer A greements / C ontracts 5/30/2019 P S A B reckon A greements / C ontracts 5/30/2019 P S A Clifford A greements / C ontracts 5/30/2019 P S A Moss A greements / C ontracts 5/30/2019 P S A Rusk A greements / C ontracts 5/30/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 342 of 467 PROFESSIONAL SERVICES AGREEMENT FOR ARTWORK FOR TRAFFIC BOX COMMUNITY ART PROJECT This PROFESSIONAL SERVICES AGREEMENT FOR ARTWORK FOR TRAFFIC BOX ART PROJECT ("Agreement") is made this L&bay of June, 2019 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Jacob Blauer, ("Contractor'), an individual person and parent or legal guardian of William Blauer, a minor child ("Artist"). WHEREAS, the City desires that public art will be a component of our community and to that end, has undertaken the Traffic Box Community Art Project ("Project"), within which artwork created by community members will be transformed into vinyl wraps and used to cover traffic control boxes at various locations throughout Meridian, with permission from the property owner Ada County Highway District, as a benefit to the public; WHEREAS, representatives of the Meridian Arts Commission ("MAC") selected a piece of art created by Artist entitled "Jump Out of the Airplane," as depicted in Exhibit A hereto ("Artwork"), which was displayed at the 2019 West Ada School District Student Art Show, to become an installation as part of the Project; MAC made this recommendation to Meridian City Council, and the Meridian City Council accepts MAC's recommendation; and WHEREAS, Artist and Contractor wish to participate in the Project by allowing the Artwork to become a vinyl wrap installation on a traffic control box, subject to the following terms and conditions; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, the Parties agree as follows: I. 5COPE, A. Delivery of Artwork; purpose. Contractor shall allow City to temporarily take possession of Artwork for the purpose of creating a digital image of the Artwork, printing such image on a vinyl wrap, and installing the vinyl wrap on one or more traffic control boxes in Meridian, Idaho. City shall not provide insurance to cover loss, theft, or damage of original Artwork and/or of Contractor's or Artist's person, property, or interests. Insurance of Artwork shall be in Contractor's sole discretion and responsibility. Contractor shall bear any and all risks of and actual loss, theft, and/or damage to the original Artwork.. B. License; alterations. Contractor grants to City an irrevocable license to digitally and/or photographically reproduce the image of the Artwork and to authorize third parties to do the same. Artist acknowledges and agrees that the process of photographing, digitizing, printing, and/or reproducing the image of Artwork on a vinyl wrap or wraps may require that the image, or portions thereof, be cropped, resized, or otherwise altered in order to transfer the image of the original Artwork onto a traffic control box, or for other purpose, in City's sole discretion. C. Copyright. Neither Artist nor Contractor shall make any claim to the copyright of the Artwork. Contractor expressly waives any and all right, title, or interest in the images or products created using Artwork. Contractor understands that this waiver includes waivers of the exclusive rights of reproduction, adaptation, publication, and display. Contractor agrees to relinquish and waive any and all rights, title, and interest to the Artwork, images thereof, or images of any portion thereof, PROFESSIONAL SERVICES AGRmiENr - UTILrrY BOX WRAP ~ N aU er— PAGE 1 of 4 Meridian City Council Meeting Agenda June 4, 2019 – Page 344 of 467 D, Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. E. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. F. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. G. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. H. Advice of attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from its attorneys or the opportunity to seek such advice. I. Compliance with law. Contractor and Artist shall comply with any and all applicable federal, state, and local laws. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date first written above. CONTACTOR: ARTIST: w 4 _ - 1 1 a\ L Jacob Blauer William Blauer Parent or Guardian of William Blauer CITY OF MERIDIAN: BY: Attest: Ta Weerd, Mayor PROFESSIONAL SERVICES AGREEMENT— UTILITY BOX WRAP )AUG(;J '9 0, ;tyT�r l�pAHo LL SEAL ,� of the TRF \ PAGE 3 of 4 Meridian City Council Meeting Agenda June 4, 2019 – Page 346 of 467 PROFESSIONAL SERVICES AGREEMENT FOR ARTWORK FOR TRAFFIC BOX COMMUNITY ART PROJECT This PROFESSIONAL SERVICES AGREEMENT FOR ARTWORK FOR TRAFFIC BOX ART PROJECT ("Agreement") is made this �_ day of June, 2019 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Kristie Breckon, ("Contractor"), an individual person and parent or legal guardian of Elisabeth Breckon, a minor child ("Artist"). WHEREAS, the City desires that public art will be a component of our community and to that end, has undertaken the Traffic Box Community Art Project ("Project"), within which artwork created by community members will be transformed into vinyl wraps and used to cover traffic control boxes at various locations throughout Meridian, with permission from the property owner Ada County Highway District, as a benefit to the public; WHEREAS, representatives of the Meridian Arts Commission ("MAC") selected a piece of art created by Artist entitled "Little Drops of Sunshine," as depicted in Exhibit A hereto ("Artwork"), which was displayed at the 2019 West Ada School District Student Art Show, to become an installation as part of the Project; MAC made this recommendation to Meridian City Council, and the Meridian City Council accepts MAC's recommendation; and WHEREAS, Artist and Contractor wish to participate in the Project by allowing the Artwork to become a vinyl wrap installation on a traffic control box, subject to the following terrns and conditions; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, the Parties agree as follows: I. SCOPE. A. Delivery of Artwork; purpose. Contractor shall allow City to temporarily take possession of Artwork for the purpose of creating a digital image of the Artwork, printing such image on a vinyl wrap, and installing the vinyl wrap on one or more traffic control boxes in Meridian, Idaho. City shall not provide insurance to cover loss, theft, or damage of original Artwork and/or of Contractor's or Artist's person, property, or interests. Insurance of Artwork shall be in Contractor's sole discretion and responsibility. Contractor shall bear any and all risks of and actual loss, theft, and/or damage to the original Artwork. B. License; alterations. Contractor grants to City an irrevocable license to digitally and/or photographically reproduce the image of the Artwork and to authorize third parties to do the same. Artist acknowledges and agrees that the process of photographing, digitizing, printing, and/or reproducing the image of Artwork on a vinyl wrap or wraps may require that the image, or portions thereof, be cropped, resized, or otherwise altered in order to transfer the image of the original Artwork onto a traffic control box, or for other purpose, in City's sole discretion. C. Copyright. Neither Artist nor Contractor shall make any claim to the copyright of the Artwork. Contractor expressly waives any and all right, title, or interest in the images or products created using Artwork. Contractor understands that this waiver includes waivers of the exclusive rights of reproduction, adaptation, publication, and display. Contractor agrees to relinquish and waive any and all rights, title, and interest to the Artwork, images thereof, or images of any portion thereof, PROFESSIONAL SERVICES AGREEMENT- UTILITY Box WRAP $re exon PAGE l Of 4 PROFESSIONAL SERVICES AGREEMENT – TRAFFIC BOX WRAP PAGE 2 of 4 including, but not limited to, the rights afforded artists under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C. §§ 101 et seq. Contractor understands and agrees that the right of attribution and integrity, as specifically set forth in 17 U.S.C. § 106A, are hereby expressly waived except as otherwise provided herein. To the extent that the provisions of this Agreement differ with the Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this Agreement will govern and any such differences in the rights and duties created thereunder are expressly waived. D. Limited edition. Contractor warrants and represents that the Artwork has never before been created, published, produced, reproduced, or copied; that Artist is the sole creator of the Artwork; and that Contractor, as Artist’s parent or legal guardian, is the lawful owner of all rights in the Artwork. E. Ownership. City shall own the digital image created from Artwork and any portion or product thereof, including the vinyl wrap or wraps created therefrom. City shall also own the copyright to Artwork and any product or component thereof, including the vinyl wrap or wraps created therefrom. The installation location(s) of the vinyl wrap(s) created from Artwork, if any, will be selected in the City’s sole discretion, and once installed, City or other duly authorized party may modify or remove, or allow modification or removal of same, in City’s or other applicable agency’s sole discretion. Contractor specifically waives the right to claim any remedy concerning the alteration of any image of Artwork or portion thereof, including the vinyl wrap or wraps created therefrom. City shall not be obligated by this Agreement to install any vinyl wrap or wraps featuring the digital image of Artwork or any portion thereof. F. Payment. City shall make total payment to Contractor for services rendered pursuant to this Agreement in the amount of fifty dollars ($50.00). This payment shall constitute full compensation from City to Contractor and to Artist for any and all services, costs, and expenses related to services performed under this Agreement. Contractor and/or Artist shall be responsible for payment of any and all taxes due and owing for payment received under this Agreement. G. Photographs. Contractor consents to City’s publication and/or use of any photographs or recordings of Artist, Artwork, or installations created using Artwork, for promotional purposes. II. TERMS AND CONDITIONS A. Acknowledgment. Contractor acknowledges that activity undertaken in conjunction with this Agreement presents risks, some of which are unknown, and agrees to assume all such risks. B. Indemnification; waiver. Contractor shall indemnify, save and hold harmless, release and forever discharge City and its agents and employees from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Contractor or Artist in the course of any activity associated with this Agreement not caused by or arising out of the tortious conduct of City, regardless of the manner by which such claim may be brought. C. Relationship of Parties. Contractor is an independent contractor and is not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Contractor and City or any official, agent, or employee of City. Meridian City Council Meeting Agenda June 4, 2019 – Page 348 of 467 D. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. E. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. F. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. G. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. H. Advice of attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from its attorneys or the opportunity to seek such advice. I. Compliance with law. Contractor and Artist shall comply with any and all applicable federal, state, and local laws. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date first written above. CONTACTOR: Kristie Breckon Parent or Guardian of Elisabeth Breckon CITY OF MERIDIAN: BY: Attest: Tammy eerd, Mayor ARTIST: z Elisabeth Breckon ED AUGC. pity Cleric ChN of &WIF, 'IDIANk-- IDAHO y� SEAL ���1�'polthe TRfj\`�� PROFESSIONAL SERVICES AGREEMENT -UTILITY Box WRAP PAGE 3 of 4 PROFESSIONAL SERVICES AGREEMENT – TRAFFIC BOX WRAP PAGE 4 of 4 EXHIBIT A ELISABETH BRECKON Meridian City Council Meeting Agenda June 4, 2019 – Page 350 of 467 PROFESSIONAL SERVICES AGREEMENT FOR ARTWORK FOR TRAFFIC BOX COMMUNITY ART PROJECT This PROFESSIONAL SERVICES AGREEMENT FOR ARTWORK FOR TRAFFIC BOX ART PROJECT ("Agreement") is made this L44" day of June, 2019 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), Ian Clifford, an individual person ("Artist"). WHEREAS, the City desires that public art will be a component of our community and to that end, has undertaken the Traffic Box Community Art Project ("Project"), within which artwork created by community members will be transformed into vinyl wraps and used to cover traffic control boxes at various locations throughout Meridian, with permission from the property owner Ada County Highway District, as a benefit to the public; WHEREAS, representatives of the Meridian Arts Commission ("MAC") selected a piece of art created by Artist entitled "Facing the Wave," as depicted in Exhibit hereto ("Artwork"), which was displayed at the 2019 West Ada School District Student Art Show, to become an installation as part of the Project; MAC made this recommendation to Meridian City Council, and the Meridian City Council accepts MAC's recommendation; and WHEREAS, Artist wishes to participate in the Project by allowing the Artwork to become a vinyl wrap installation on a traffic control box, subject to the following terms and conditions; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, the Parties agree as follows: I. SCOPE. A. Delivery of Artwork; purpose. Artist shall allow City to temporarily take possession of Artwork for the purpose of creating a digital image of the Artwork, printing such image on a vinyl wrap, and installing the vinyl wrap on one or more traffic control boxes in Meridian, Idaho. City shall not provide insurance to cover loss, theft, or damage of original Artwork and/or of Artist's person, property, or interests. Insurance of Artwork shall be in Artist's sole discretion and responsibility. Artist shall bear any and all risks of and actual loss, theft, and/or damage to the original Artwork. B. License; alterations. Artist grants to City an irrevocable license to digitally and/or photographically reproduce the image of the Artwork and to authorize third parties to do the same. Artist acknowledges and agrees that the process of photographing, digitizing, printing, and/or reproducing the image of Artwork on a vinyl wrap or wraps may require that the image, or portions thereof, be cropped, resized, or otherwise altered in order to transfer the image of the original Artwork onto a traffic control box, or for other purpose, in City's sole discretion. C. Copyright. Artist shall not make any claim to the copyright of the Artwork. Artist expressly waives any and all right, title, or interest in the images or products created using Artwork. Artist understands that this waiver includes waivers of the exclusive rights of reproduction, adaptation, publication, and display. Artist agrees to relinquish and waive any and all rights, title, and interest to the Artwork, images thereof, or images of any portion thereof, including, but not limited to, the rights afforded artists under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C. §§ 101 et seq. Artist understands and agrees that the right of attribution and PROFESSIONAL SERVICES AGREEMENT— UTILITY BOX WRAP C kjq. oMj PAGE 1 of 4 PROFESSIONAL SERVICES AGREEMENT – TRAFFIC BOX WRAP PAGE 2 of 4 integrity, as specifically set forth in 17 U.S.C. § 106A, are hereby expressly waived except as otherwise provided herein. To the extent that the provisions of this Agreement differ with the Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this Agreement will govern and any such differences in the rights and duties created thereunder are expressly waived. D. Limited edition. Artist warrants and represents that the Artwork has never before been created, published, produced, reproduced, or copied; that Artist is the sole creator of the Artwork; and is the lawful owner of all rights in the Artwork. E. Ownership. City shall own the digital image created from Artwork and any portion or product thereof, including the vinyl wrap or wraps created therefrom. City shall also own the copyright to Artwork and any product or component thereof, including the vinyl wrap or wraps created therefrom. The installation location(s) of the vinyl wrap(s) created from Artwork, if any, will be selected in the City’s sole discretion, and once installed, City or other duly authorized party may modify or remove, or allow modification or removal of same, in City’s or other applicable agency’s sole discretion. Artist specifically waives the right to claim any remedy concerning the alteration of any image of Artwork or portion thereof, including the vinyl wrap or wraps created therefrom. City shall not be obligated by this Agreement to install any vinyl wrap or wraps featuring the digital image of Artwork or any portion thereof. F. Payment. City shall make total payment to Artist for services rendered pursuant to this Agreement in the amount of fifty dollars ($50.00). This payment shall constitute full compensation from City to Artist for any and all services, costs, and expenses related to services performed under this Agreement. Artist shall be responsible for payment of any and all taxes due and owing for payment received under this Agreement. G. Photographs. Artist consents to City’s publication and/or use of any photographs or recordings of Artist, Artwork, or installations created using Artwork, for promotional purposes. II. TERMS AND CONDITIONS A. Acknowledgment. Artist acknowledges that activity undertaken in conjunction with this Agreement presents risks, some of which are unknown, and agrees to assume all such risks. B. Indemnification; waiver. Artist shall indemnify, save and hold harmless, release and forever discharge City and its agents and employees from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Artist in the course of any activity associated with this Agreement not caused by or arising out of the tortious conduct of City, regardless of the manner by which such claim may be brought. C. Relationship of Parties. Artist is an independent contractor and is not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Artist and City or any official, agent, or employee of City. D. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either Meridian City Council Meeting Agenda June 4, 2019 – Page 352 of 467 party, or agents of either parry, whether oral or written. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. E. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. F. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. G. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. H. Advice of attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from its attorneys or the opportunity to seek such advice. I. Compliance with law. Artist shall comply with any and all applicable federal, state, and local laws. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date first written above. ARTIST: 6 au�Oj Ian Clifford i111'L�7 J�► ��Jl�i�[:�►� BY: Attest: Tammy e eerd, Mayor, p AUGUS Clerk �U g City of 0 �. SEAT tilFR of the TRS PROFESSIONAL SERVICES AGREEMENT — UTILITY Box WRAP PAGE 3 of 4 PROFESSIONAL SERVICES AGREEMENT – TRAFFIC BOX WRAP PAGE 4 of 4 EXHIBIT A IAN CLIFFORD Meridian City Council Meeting Agenda June 4, 2019 – Page 354 of 467 PROFESSIONAL SERVICES AGREEMENT FOR ARTWORK FOR TRAFFIC BOX COMMUNITY ART PROJECT This PROFESSIONAL SERVICES AGREEMENT FOR ARTWORK FOR TRAFFIC BOX ART PROJECT ("Agreement") is made this 'L day of June, 2019 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Eric Moss, ("Contractor"), an individual person and parent or legal guardian of Kiley Moss, a minor child ("Artist"). WHEREAS, the City desires that public art will be a component of our community and to that end, has undertaken the Traffic Box Community Art Project ("Project"), within which artwork created by community members will be transformed into vinyl wraps and used to cover traffic control boxes at various locations throughout Meridian, with permission from the property owner Ada County Highway District, as a benefit to the public; WHEREAS, representatives of the Meridian Arts Commission ("MAC") selected a piece of art created by Artist entitled "Flowers at Sunset," as depicted in Exhibit A hereto ("Artwork"), which was displayed at the 2019 West Ada School District Student Art Show, to become an installation as part of the Project; MAC made this recommendation to Meridian City Council, and the Meridian City Council accepts MAC's recommendation; and WHEREAS, Artist and Contractor wish to participate in the Project by allowing the Artwork to become a vinyl wrap installation on a traffic control box, subject to the following terms and conditions; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, the Parties agree as follows: I. SCOPE. A. Delivery of Artwork; purpose. Contractor shall allow City to temporarily take possession of Artwork for the purpose of creating a digital image of the Artwork, printing such image on a vinyl wrap, and installing the vinyl wrap on one or more traffic control boxes in Meridian, Idaho. City shall not provide insurance to cover loss, theft, or damage of original Artwork and/or of Contractor's or Artist's person, property, or interests. Insurance of Artwork shall be in Contractor's sole discretion and responsibility. Contractor shall bear any and all risks of and actual loss, theft, and/or damage to the original Artwork. B. License; alterations. Contractor grants to City an irrevocable license to digitally and/or photographically reproduce the image of the Artwork and to authorize third parties to do the same. Artist acknowledges and agrees that the process of photographing, digitizing, printing, and/or reproducing the image of Artwork on a vinyl wrap or wraps may require that the image, or portions thereof, be cropped, resized, or otherwise altered in order to transfer the image of the original Artwork onto a traffic control box, or for other purpose, in City's sole discretion. C. Copyright. Neither Artist nor Contractor shall make any claim to the copyright of the Artwork. Contractor expressly waives any and all right, title, or interest in the images or products created using Artwork. Contractor understands that this waiver includes waivers of the exclusive rights of reproduction, adaptation, publication, and display. Contractor agrees to relinquish and waive any and all rights, title, and interest to the Artwork, images thereof, or images of any portion thereof, PROFESSIONAL SERVICES AGREEMENT - UTILITY Box WRAP PAGE 1 of 4 PROFESSIONAL SERVICES AGREEMENT – TRAFFIC BOX WRAP PAGE 2 of 4 including, but not limited to, the rights afforded artists under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C. §§ 101 et seq. Contractor understands and agrees that the right of attribution and integrity, as specifically set forth in 17 U.S.C. § 106A, are hereby expressly waived except as otherwise provided herein. To the extent that the provisions of this Agreement differ with the Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this Agreement will govern and any such differences in the rights and duties created thereunder are expressly waived. D. Limited edition. Contractor warrants and represents that the Artwork has never before been created, published, produced, reproduced, or copied; that Artist is the sole creator of the Artwork; and that Contractor, as Artist’s parent or legal guardian, is the lawful owner of all rights in the Artwork. E. Ownership. City shall own the digital image created from Artwork and any portion or product thereof, including the vinyl wrap or wraps created therefrom. City shall also own the copyright to Artwork and any product or component thereof, including the vinyl wrap or wraps created therefrom. The installation location(s) of the vinyl wrap(s) created from Artwork, if any, will be selected in the City’s sole discretion, and once installed, City or other duly authorized party may modify or remove, or allow modification or removal of same, in City’s or other applicable agency’s sole discretion. Contractor specifically waives the right to claim any remedy concerning the alteration of any image of Artwork or portion thereof, including the vinyl wrap or wraps created therefrom. City shall not be obligated by this Agreement to install any vinyl wrap or wraps featuring the digital image of Artwork or any portion thereof. F. Payment. City shall make total payment to Contractor for services rendered pursuant to this Agreement in the amount of fifty dollars ($50.00). This payment shall constitute full compensation from City to Contractor and to Artist for any and all services, costs, and expenses related to services performed under this Agreement. Contractor and/or Artist shall be responsible for payment of any and all taxes due and owing for payment received under this Agreement. G. Photographs. Contractor consents to City’s publication and/or use of any photographs or recordings of Artist, Artwork, or installations created using Artwork, for promotional purposes. II. TERMS AND CONDITIONS A. Acknowledgment. Contractor acknowledges that activity undertaken in conjunction with this Agreement presents risks, some of which are unknown, and agrees to assume all such risks. B. Indemnification; waiver. Contractor shall indemnify, save and hold harmless, release and forever discharge City and its agents and employees from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Contractor or Artist in the course of any activity associated with this Agreement not caused by or arising out of the tortious conduct of City, regardless of the manner by which such claim may be brought. C. Relationship of Parties. Contractor is an independent contractor and is not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Contractor and City or any official, agent, or employee of City. Meridian City Council Meeting Agenda June 4, 2019 – Page 356 of 467 D. Entire Agreement. This Agreement constitutes the entire u This Agreement supersedes any and all statements, promise: party, or agents of either party, whether oral or written. The enlarged, modified or altered except upon written agreemenj lderstanding between the Parties. , or inducements made by either terms of this Agreement may not be signed by both parties hereto. E. Agreement governed by Idaho law. The laws of the State f Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. F. Severability. If any provision of this Agreement is found b� a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this A reement shall not be affected. G. Successors and assigns. All of the terms, provisions, cove ants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. H. Advice of attorney. Each party warrants and represents th4t in executing this Agreement, it has received independent legal advice from its attorneys or the pportunity to seek such advice. I. Compliance with law. Contractor and Artist shall complywith any and all applicable federal, state, and local laws. J. City Council approval required. The validity of this Agr ement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have execut�d this Agreement on the Effective Date first written above. CONTACTOR: ARTIST: Eric Moss Parent or Guardian of Kiley Moss CITY OF MERIDIAN: BY: Attest: Tamm e eerd, Mayor PROFESSIONAL SERVICES AGREEMENT -UTILITY Box WRAP , "i, Kiley f�iFy'"f ,1 IDAHO SEAL ? of the TREP PAGE 3 of 4 PROFESSIONAL SERVICES AGREEMENT – TRAFFIC BOX WRAP PAGE 4 of 4 EXHIBIT A KILEY MOSS Meridian City Council Meeting Agenda June 4, 2019 – Page 358 of 467 PROFESSIONAL SERVICES AGREEMENT FOR ARTWORK FOR TRAFFIC BOX COMMUNITY ART PROJECT This PROFESSIONAL SERVICES AGREEMENT FOR ARTWORK FOR TRAFFIC BOX ART PROJECT ("Agreement") is made this LA4) day of June, 2019 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Jennifer Rusk, ("Contractor"), an individual person and parent or legal guardian of Riley Rusk, a minor child ("Artist"). WHEREAS, the City desires that public art will be a component of our community and to that end, has undertaken the Traffic Box Community Art Project ("Project"), within which artwork created by community members will be transformed into vinyl wraps and used to cover traffic control boxes at various locations throughout Meridian, with permission from the property owner Ada County Highway District, as a benefit to the public; WHEREAS, representatives of the Meridian Arts Commission ("MAC") selected a piece of art created by Artist entitled "Appaloosa," as depicted in Exhibit A hereto ("Artwork"), which was displayed at the 2019 West Ada School District Student Art Show, to become an installation as part of the Project; MAC made this recommendation to Meridian City Council, and the Meridian City Council accepts MAC's recommendation; and WHEREAS, Artist and Contractor wish to participate in the Project by allowing the Artwork to become a vinyl wrap installation on a traffic control box, subject to the following terms and conditions; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, the Parties agree as follows: I. SCOPE. A. Delivery of Artwork; purpose. Contractor shall allow City to temporarily take possession of Artwork for the purpose of creating a digital image of the Artwork, printing such image on a vinyl wrap, and installing the vinyl wrap on one or more traffic control boxes in Meridian, Idaho. City shall not provide insurance to cover loss, theft, or damage of original Artwork and/or of Contractor's or Artist's person, property, or interests. Insurance of Artwork shall be in Contractor's sole discretion and responsibility. Contractor shall bear any and all risks of and actual loss, theft, and/or damage to the original Artwork. B. License; alterations. Contractor grants to City an irrevocable license to digitally and/or photographically reproduce the image of the Artwork and to authorize third parties to do the same. Artist acknowledges and agrees that the process of photographing, digitizing, printing, and/or reproducing the image of Artwork on a vinyl wrap or wraps may require that the image, or portions thereof, be cropped, resized, or otherwise altered in order to transfer the image of the original Artwork onto a traffic control box, or for other purpose, in City's sole discretion. C. Copyright. Neither Artist nor Contractor shall make any claim to the copyright of the Artwork. Contractor expressly waives any and all right, title, or interest in the images or products created using Artwork. Contractor understands that this waiver includes waivers of the exclusive rights of reproduction, adaptation, publication, and display. Contractor agrees to relinquish and waive any and all rights, title, and interest to the Artwork, images thereof, or images of any portion thereof, PROFESSIONAL SERVICES AGREEMENT -UTILITY Box WRAP -Rust- PAGE l Of 4 PROFESSIONAL SERVICES AGREEMENT – TRAFFIC BOX WRAP PAGE 2 of 4 including, but not limited to, the rights afforded artists under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C. §§ 101 et seq. Contractor understands and agrees that the right of attribution and integrity, as specifically set forth in 17 U.S.C. § 106A, are hereby expressly waived except as otherwise provided herein. To the extent that the provisions of this Agreement differ with the Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this Agreement will govern and any such differences in the rights and duties created thereunder are expressly waived. D. Limited edition. Contractor warrants and represents that the Artwork has never before been created, published, produced, reproduced, or copied; that Artist is the sole creator of the Artwork; and that Contractor, as Artist’s parent or legal guardian, is the lawful owner of all rights in the Artwork. E. Ownership. City shall own the digital image created from Artwork and any portion or product thereof, including the vinyl wrap or wraps created therefrom. City shall also own the copyright to Artwork and any product or component thereof, including the vinyl wrap or wraps created therefrom. The installation location(s) of the vinyl wrap(s) created from Artwork, if any, will be selected in the City’s sole discretion, and once installed, City or other duly authorized party may modify or remove, or allow modification or removal of same, in City’s or other applicable agency’s sole discretion. Contractor specifically waives the right to claim any remedy concerning the alteration of any image of Artwork or portion thereof, including the vinyl wrap or wraps created therefrom. City shall not be obligated by this Agreement to install any vinyl wrap or wraps featuring the digital image of Artwork or any portion thereof. F. Payment. City shall make total payment to Contractor for services rendered pursuant to this Agreement in the amount of fifty dollars ($50.00). This payment shall constitute full compensation from City to Contractor and to Artist for any and all services, costs, and expenses related to services performed under this Agreement. Contractor and/or Artist shall be responsible for payment of any and all taxes due and owing for payment received under this Agreement. G. Photographs. Contractor consents to City’s publication and/or use of any photographs or recordings of Artist, Artwork, or installations created using Artwork, for promotional purposes. II. TERMS AND CONDITIONS A. Acknowledgment. Contractor acknowledges that activity undertaken in conjunction with this Agreement presents risks, some of which are unknown, and agrees to assume all such risks. B. Indemnification; waiver. Contractor shall indemnify, save and hold harmless, release and forever discharge City and its agents and employees from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Contractor or Artist in the course of any activity associated with this Agreement not caused by or arising out of the tortious conduct of City, regardless of the manner by which such claim may be brought. C. Relationship of Parties. Contractor is an independent contractor and is not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Contractor and City or any official, agent, or employee of City. Meridian City Council Meeting Agenda June 4, 2019 – Page 360 of 467 D. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written. The terms of this Agreement may not be enlarged, modified.or altered except upon written agreement signed by both parties hereto. E. Agreement governed by Idaho law. The laws, of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. F. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. G. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. H. Advice of attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from its attorneys or the opportunity to seek such advice. I. Compliance with law. Contractor and Artist shall comply with any and all applicable federal, state, and local laws. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date first written above. CONTACTOR: ARTIST: Jenni r Ru c Riley sk Parent or Guardian of Riley Rusk CITY OF MERIDIAN: BY: Tammy d erd, Mayor PROFESSIONAL SERVICES AGREEMENT —UTILITY BOX WRAP PAGE 3 of 4 PROFESSIONAL SERVICES AGREEMENT – TRAFFIC BOX WRAP PAGE 4 of 4 EXHIBIT A RILEY RUSK Meridian City Council Meeting Agenda June 4, 2019 – Page 362 of 467 EIDIAN+DAHO _- CITY COUNCIL WORK SESSION AGENDA .lune 4, 2019 Agenda Item Number: 5 N Project File Name/Number: Item Title: Resolution No 19-2143: A Resolution authorizing the conveyance of various computer equipment to Meridian Food Bank, Boys and Girls Club, Meridian Senior Center, Emmett School District, Nampa School District and Computers For Kids Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.N. Presenter: Chris J ohnson Estimated Time f or P resentation: 0 Title of I tem - Resolution No. 19-2143: A Resolution Of T he City Council O f T he C ity Of M eridian, Idaho, Authorizing the C onveyance of Various C omputer E quipment to M eridian F ood B ank, Boys & Girls Club, M eridian Senior Center, E mmett S chool District, Nampa School District, And Computers F or K ids. R esolution D onating S urplus C omputer Equipment Meridian F ood B ank, B oys & Girls Club, Meridian Senior Center, Emmett School D istrict, Nampa S chool D istrict, And Computers F or Kids AT TAC HM E NT S: Description Type Upload D ate Resolution f or the D onation of C omputer Equipment Resolution 5/30/2019 L ist of Computer E quipment E xhibit 5/30/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 363 of 467 RESOLUTION AUTHORIZING DONATION OF VARIOUS COMPUTER EQUIPMENT TO MERIDIAN FOOD BANK, BOYS & GIRLS CLUB, MERIDIAN SENIOR CENTER, EMMETT SCHOOL DISTRICT, NAMPA SCHOOL DISTRICT, AND COMPUTERS FOR KIDS CITY OF MERIDIAN RESOLUTION NO. 19-2143 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, SETTING FORTH CERTAIN FINDINGS AND PURPOSES TO DECLARE SURPLUS PROPERTY AND AUTHORIZING THE MAYOR OF THE CITY OF MERIDIAN TO DONATE VARIOUS COMPUTER EQUIPMENT TO MERIDIAN FOOD BANK, BOYS & GIRLS CLUB, MERIDIAN SENIOR CENTER, EMMETT SCHOOL DISTRICT, NAMPA SCHOOL DISTRICT, AND COMPUTERS FOR KIDS. WHEREAS , it is in the best interest of the City of Meridian to declare that a certain computer equipment as attached in Exhibit “A” as surplus as these particular items are no longer needed or used by the City of Meridian; WHEREAS , the City of Meridian’s purchasing policy allows surplus City property to be donated to other agencies exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code when the value of the property in question is of nominal value, that is, valued at less than the cost of disposing of the property; WHEREAS , the cost of maintaining the computer equipment would result in the unnecessary expenditure of City funds; and WHEREAS , the City of Meridian desires to donate the computer equipment listed in Exhibit “A” to the Meridian Food Bank, Boys & Girls Club, Meridian Senior Center, Emmett School District, Nampa School District, and Computers For Kids, all of which are exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO, AS FOLLOWS: Section 1. That the Mayor and City Council hereby authorize and declare that a certain computer equipment as attached hereto as Exhibit “A” as surplus property. Section 2. That the Mayor and City Council hereby authorize the conveyance of the computer equipment listed in Exhibit “A” to Meridian Food Bank, Boys & Girls Club, Meridian Senior Center, Emmett School District, Nampa School District, And Computers For Kids. Meridian City Council Meeting Agenda June 4, 2019 – Page 364 of 467 041 ADOPTED by the City Council of the City of Meridian, Idaho, this 'I day of June, 2019. APPROVED by the Mayor of the City of Meridian, Idaho, this `l day of June, 2019. APPROVED: By: Mayor Ta de Weerd ATTEST: ?eso - 2143 RESOLUTION AUTHORIZING DONATION OF VARIOUS COMPUTER EQUIPMENT TO MERIDIAN FOOD BANK, BOYS & GIRLS CLUB, MERIDIAN SENIOR CENTER, EMMETT SCHOOL DISTRICT, NAMPA SCHOOL DISTRICT, AND COMPUTERS FOR KIDS E X H I B I T A M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 6 6 o f 4 6 7 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 6 7 o f 4 6 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 6 8 o f 4 6 7 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 6 9 o f 4 6 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 7 0 o f 4 6 7 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 7 1 o f 4 6 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 7 2 o f 4 6 7 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 7 3 o f 4 6 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 7 4 o f 4 6 7 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 7 5 o f 4 6 7 E IDIAN?- CITY COUNCIL WORK SESSION AGENDA June 4, 2019 Agenda Item Number: 5 O Project File Name/Number: Item Title: Resolution No 19-2144: A Resolution of The City Council of The City of Meridian, Idaho, setting forth certain findings and purposes to declare surplus property and authorizing the Mayor of The City of Meridian to donate bicycles to Victory Middle School Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.O. Presenter: Chris J ohnson Estimated Time f or P resentation: 0 Title of I tem - Resolution No. 19-2144: A Resolution Of T he City Council O f T he C ity Of M eridian, Idaho, S etting F orth Certain F indings And P urposes To Declare Surplus P roperty And Authorizing T he M ayor O f T he C ity Of M eridian To Donate B icycles To Victory M iddle School R eso donating bicycles to Victory Middle School AT TAC HM E NT S: Description Type Upload D ate Reso donating Bicycles to Victory Middle School Resolution 5/30/2019 list of bicycles E xhibit 5/30/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 376 of 467 CITY OF MERIDIAN RESOLUTION NO. 19-2144 BY THE'CITY COUNCIL: BERNT, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, SETTING FORTH CERTAIN FINDINGS AND PURPOSES TO DECLARE SURPLUS PROPERTY AND AUTHORIZING THE MAYOR OF THE CITY OF MERIDIAN TO DONATE BICYCLES TO VICTORY MIDDLE SCHOOL. WHEREAS, it is in the best interest of the City of Meridian to declare that a certain Bicycles as attached in Exhibit "A" as surplus as these particular items are no longer needed or used by the City of Meridian; WHEREAS, the City of Meridian's purchasing policy allows surplus City property to be donated to other agencies exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code when the value of the property in question is of nominal value, that is, valued at less than the cost of disposing of the property; WHEREAS, the cost of maintaining the Bicycles would result in the unnecessary expenditure of City funds; and WHEREAS, the City of Meridian desires to donate the Bicycles listed in Exhibit "A" to the Victory Middle School, a school within the West Ada School District which is exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code, whose mission is Dedicated to Success. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO, AS FOLLOWS: Section 1. That the Mayor and City Council hereby authorize and declare that a certain Bicycles as attached hereto as Exhibit "A" is surplus property. Section 2. That the Mayor and City Council hereby authorize the conveyance of the Bicycles listed in Exhibit "A" to Victory Middle School. ADOPTED by the City Council of the City of Meridian, Idaho, this W day of June, 2019. APPROVED by the Mayor of the City of Meridian, Idaho, this 4411 day of June, 2019. APPROVED: ATTEST: epALIG�J Qo o� By Mayor de Weerd Chris J so 10 pH0 RESOLUT AUTHORIZING DONATION OF BICYCLES TO VICTORY MIDDLE SCHO EAi. ��lERorrnelR�. E X H I B I T A M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 7 8 o f 4 6 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 7 9 o f 4 6 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 8 0 o f 4 6 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 8 1 o f 4 6 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 3 8 2 o f 4 6 7 LjQ/rE IDIAN DAHO CITY COUNCIL WORK SESSION AGENDA June 4, 2019 Agenda Item Number: 5 P Project File Name/Number: Item Title: AP Invoices for Payment 5/24/2019: $12,255.82 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.P. Presenter: Estimated Time f or P resentation: 0 Title of I tem - AP Invoices for P ayment - 05/24/19 - $12,255.82 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment Cover Memo 5/30/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 383 of 467 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund IDAHO POWER 2200773816, City Hall Power May 2019 6,306.05 01 General Fund IDAHO POWER 2205054725, Police Power May 2019 3,045.27 01 General Fund IDAHO POWER 2207295045 Fire Department Power - May 2019 - Fire Sta. #6 60.37 01 General Fund IDAHO POWER 2224444402 Fuller Park Power May 2019 411.70 01 General Fund KEYBANK City of Meridian HSA Contributions April 2019 666.64 01 General Fund LES SCHWAB TIRE CENTER Exmark 48 Mower Flat Tire Repair at Kleiner Park 19.99 Total 01 General Fund 10,510.02 60 Enterprise Fund CAROLYN SCHUMACHER Refund:Wat/Sew/Trash; 3720 W. Renhold Dr.1,745.80 Total 60 Enterprise Fund 1,745.80 Report Total 12,255.82 Date: 5/24/19 10:39:19 AM Page: 1Meridian City Council Meeting Agenda June 4, 2019 – Page 384 of 467 E IDIAN*,---.- I DAHO CITY COUNCIL WORK SESSION AGENDA June 4, 2019 Agenda Item Number: 5 Q Project File Name/Number: Item Title: AP Invoices for Payment 5/29/2019: 11,277.78 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.Q. Presenter: Estimated Time f or P resentation: 0 Title of I tem - AP Invoices for P ayment - 05/29/19 S pecial - $11,277.78 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment Cover Memo 5/30/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 385 of 467 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund CALIFORNIA STATE DISBURSEMENT UNIT Case#200000001821200 Gary Vanderstraeten Child Sup May 2019 250.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#251042 B.Caldwell Child Support May 2019 363.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#252519 T.Bryner Child Support May 2019 1,174.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#257233 C.Romero Child Support May 2019 141.42 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#311213 M.Payne Child Support May 2019 317.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#321962 M.Gould Child Support May 2019 821.71 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#352890 G.Stark Child Support May 2019 653.19 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#416457 J.Overton Child Support May 2019 328.57 01 General Fund JOE BONGIORNO Expense Report:J.Bongiorno,IAAI,Jacksonville,FL 55.00 01 General Fund JOHN S OVERTON Expense Report:J.Overton IAAI,Jacksonville,FL 55.00 01 General Fund OREGON CHILD SUPPORT PROGRAM #410000000121812 Nicholas A Butler Child Support May 2019 546.00 01 General Fund WSCFF EMPLOYEE BENEFIT TRUST May 2019 MERP Contributions 3,750.00 Total 01 General Fund 8,454.89 60 Enterprise Fund ADA COUNTY SHERIFF'S OFFICE #18007695 M Edwards May 2019 585.05 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING Case#326566 N.Howell Child Support May 2019 299.00 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING Case#344238 B.Kerr Child Support May 2019 443.00 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING Case#352719 B.Arte Child Support May 2019 420.00 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING Case#354376 M.Edwards Child Support May 2019 221.64 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING Case#412750 D.Patton Child Support May 2019 604.20 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING Case#415054 A.Deighton Child Support May 2019 250.00 Total 60 Enterprise Fund 2,822.89 Report Total 11,277.78 Date: 5/29/19 04:24:35 PM Page: 1Meridian City Council Meeting Agenda June 4, 2019 – Page 386 of 467 C �Q/rE IDIZNIA*,---.-DAHO CITY COUNCIL WORK SESSION AGENDA June 4, 2019 Agenda Item Number: 5 R Project File Name/Number: Item Title: AP Invoices for Payment 6/5/2019: $579,119.43 Meeting Notes: C✓i pppR�l��� I TEM SHEET C ouncil Agenda I tem - 5.R. Presenter: Estimated Time f or P resentation: 0 Title of I tem - AP Invoices for P ayment - 06/05/19 - $579,119.43 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment Cover Memo 5/30/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 387 of 467 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A & i DISTRIBUTORS hydro fluid for SmitchCo sprayer - qty 6 153.90 01 General Fund A-1 STAMP & MABEL'S LABELS name badge for Kevin Holmes-Associate Planner 10.00 01 General Fund ADVANCE AUTO PARTS credit & lighters for Smithco sprayer repair (4.90) 01 General Fund ADVANCE AUTO PARTS Smithco sprayer parts - qty 4 27.12 01 General Fund ADVANCE AUTO PARTS spark plugs for small engines - qty 10 34.10 01 General Fund ADVANCED HARDWARE SUPPLY, INC.sandpaper for Lanark Parks Shop - qty 2 46.80 01 General Fund AXON ENTERPRISE INC Body Camera Mounts for New Hires 748.75 01 General Fund BDPA INC Professional Svcs.-HR Resources Consulting Internal Equity 4,050.00 01 General Fund BOBS QUADS Equip Maint - Tully Park Kawasaki Mule Service & Fuel Pump 331.45 01 General Fund BOISE ANGELS Refund: Reservation cancelled event 154.00 01 General Fund BOISE SOFTBALL UMPIRES ASSOC.19-0092 softball umpires 5/13-5/17/19 - qty 33 games 941.82 01 General Fund BOISE SOFTBALL UMPIRES ASSOC.19-0092 softball umpires 5/6-5/10/19 - qty 53 games 1,512.62 01 General Fund BONNEVILLE BLUE PRINT SUPPLY irrigation map copies fo various parks 206.20 01 General Fund BOUNDTREE MEDICAL 220/E36, medical, thermometers, pocket guides, field guide 76.54 01 General Fund BRADY INDUSTRIES, LLC.220/Towels, 1 case 38.14 01 General Fund BRIGHT IDEAS LIGHTING COMPANY repair damaged electrical box at Seasons Park 70.00 01 General Fund BRIGHT IDEAS LIGHTING COMPANY repair damaged electrical box at Seasons Park PD#19-1260 318.75 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Brake Flush & Seat Cover for Unit # 154 122.45 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF for Unti #167 59.95 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, ATF SVC, Air Filter, Radiator Hose, Brake Pads & Rotors 1,682.66 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Cabin Filter, Front Brake Pads & Rotors for #23 842.86 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Air Filter for Unit # 143 84.95 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 62 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC trailer repair - license A11322 1,234.33 01 General Fund CABLE ONE 220/cable device rental 6.12 01 General Fund CABLE ONE 220/digital cable device rental 6.12 01 General Fund CALIFORNIA BUILDING OFFICIALS Job Posting for Building Inspector I 259.00 01 General Fund CALIFORNIA BUILDING OFFICIALS Job Posting for Building Plans Examiner 254.00 01 General Fund CALIFORNIA BUILDING OFFICIALS Job posting for Mechanical Inspector 231.00 01 General Fund CALIFORNIA BUILDING OFFICIALS Job Posting for Mechanical Inspector Supervisor 354.00 01 General Fund CALIFORNIA BUILDING OFFICIALS Job Posting for Mechanical Plans Examiner 203.00 01 General Fund Campbell Tractor Co.parts for John Deere 1600 mower #3 repair for Settlers x 3 35.16 01 General Fund CASCADE FENCE COMPANY, INC.fence parts for gate repair at Storey Bark Park - qty 8 21.04 01 General Fund CASCADE FENCE COMPANY, INC.Replaced Latch on K9 Gate to prevent mower damage 285.00 Date: 5/30/19 12:06:08 PM Page: 1Meridian City Council Meeting Agenda June 4, 2019 – Page 388 of 467 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund CASCADE FENCE COMPANY, INC.Settlers Park tennis court net repairs 1,656.00 01 General Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 05/2019 779.82 01 General Fund CHAD SOMBKE, PH.D, P.C.Pre Employment Testing 400.00 01 General Fund CHAVCO TREE & LANDSCAPE SERVICES, INC. 19-0266 Kleiner Park tree trimming 4,680.00 01 General Fund CHAVCO TREE & LANDSCAPE SERVICES, INC. 19-0266 tree trimming/removal, cleanup at Storey Park 1,350.00 01 General Fund CHRIS JOHNSON Education Reimbursement C.Johnson 03/18/19-05/12/19 500.00 01 General Fund CHRISTOPHER VERKERK Education Reimbursement C.Verkerk Spring 2019 CWI 572.00 01 General Fund CLOVERDALE NURSERY sod for edges of turf areas behind curbs at Fuller x 1000 SF 300.00 01 General Fund CLOVERDALE NURSERY sod for Fuller Park - qty 1,000 SF 300.00 01 General Fund CLOVERDALE NURSERY sod for Kleiner Park fishing dock - qty 80 SF 24.00 01 General Fund CLOVERDALE NURSERY sod for Tully Park sidewalk ADA repairs - qty 360 SF 108.00 01 General Fund COAST TO COAST COMPUTER PRODUCTS INC Clerks Toner; Qty. 3 309.97 01 General Fund COMMERCIAL TIRE 220/8 new tires, MF021 5,696.88 01 General Fund COMMERCIAL TIRE 220/8 tires for MF021 ladder truck, emergency stock tires 4,071.92 01 General Fund COMMERCIAL TIRE 220/tire tubes, cut up and used for door stops during incide 97.98 01 General Fund COSTCO Exec. Business Membership Renewal,000111881931122,FY2019 180.00 01 General Fund CURTIS CLEAN SWEEP INC sweep & detail Settlers parking lot & gutters 240.00 01 General Fund D & B SUPPLY 220/ 7 pr wildland boots, new recruits 2,029.93 01 General Fund D & B SUPPLY key chain clips for seasonal staff 30.39 01 General Fund DELL MARKETING L.P.VLA Acrobat Pro License MLP Universal English Perpetual 315.09 01 General Fund DG NURSERY & TURF sod for Fuller Park - qty 1,200 384.00 01 General Fund DG NURSERY & TURF sod for Fuller Park - qty 1,240 396.80 01 General Fund DG NURSERY & TURF sod for Fuller Park ball fields - qty 1,000 320.00 01 General Fund DISCOVERY BENEFITS COBRA/FSA MONTHLY FEES APRIL 2019 1,272.75 01 General Fund DISCOVERY BENEFITS Cobra/FSA Monthly Fees-February 2019 1,322.25 01 General Fund DONE RITE TREE CO.19-0236 pear tree removal at 1401 E. Watertower St. - qty 2 500.00 01 General Fund DYNA SYSTEMS backboard screws - qty 50 22.36 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO splicing tape for wire antenna connection at Kleiner x 1 16.53 01 General Fund ENHANCED TELECOMMUNICATIONS NVR recoder servicing for Tully security cameras 194.00 01 General Fund EVENT RENT 2019 Summer Fun Tourney tent 5/24-5/27/19 1,025.00 Date: 5/30/19 12:06:08 PM Page: 2Meridian City Council Meeting Agenda June 4, 2019 – Page 389 of 467 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund EVENT RENT covers & folding chairs for food fundraiser 5/9-5/11/19 208.15 01 General Fund FASTENAL COMPANY anchors & hardware for Settlers Park splash pad - qty 105 35.16 01 General Fund FASTENAL COMPANY bolts for Fuller Park clearwater screen - qty 5 10.63 01 General Fund FASTENAL COMPANY drill bits & bit drivers for Lanark Parks Shop - qty 20 65.51 01 General Fund FASTENAL COMPANY picnic table hardware for all sites - qty 225 40.36 01 General Fund FASTENAL COMPANY plastic caps for fence bolts at Storey Bark Park - qty 300 19.50 01 General Fund FASTENAL COMPANY security bits - qty 5 7.28 01 General Fund FEDEX ship Background check and Pre-Employment finger printing 34.46 01 General Fund FERGUSON ENTERPRISES INC.spray rig sprayer rinse parts - qty 2 29.81 01 General Fund GALLAGHER WESTFALL GROUP OF INDIANA B.Erickson&L.Miller;Leadership & Mastering Training Boise,ID 850.00 01 General Fund GALLAGHER WESTFALL GROUP OF INDIANA B.Erickson&L.Miller;Leadership Mast Per Mgmt Phase II 798.00 01 General Fund GALLAGHER WESTFALL GROUP OF INDIANA R.Everett;Leadership & Mast Perf Phase II Boise,ID 399.00 01 General Fund GALLAGHER WESTFALL GROUP OF INDIANA R.Everett;Leadership & Mastering Perf Training,Boise,ID 425.00 01 General Fund H.D. FOWLER COMPANY credit on mainline fitting for PD - qty (9.62) 01 General Fund H.D. FOWLER COMPANY irrigation parts for Heroes Park - qty 4 23.80 01 General Fund H.D. FOWLER COMPANY irrigation parts for shop inventory - qty 686 924.15 01 General Fund H.D. FOWLER COMPANY irrigation swing joints for Fuller Park - qty 30 538.60 01 General Fund H.D. FOWLER COMPANY irrigation valve for Lanark Parks Shop - qty 2 114.60 01 General Fund H.D. FOWLER COMPANY solenoids for Heroes Park sprinkler valve repair - qty 2 13.26 01 General Fund H.D. FOWLER COMPANY sprinkler decoders for 8th Street Park - qty 5 651.80 01 General Fund H.D. FOWLER COMPANY sprinkler heads for Fuller Park - qty 20 188.50 01 General Fund H.D. FOWLER COMPANY sprinkler parts for shop inventory - qty 20 211.80 01 General Fund H.D. FOWLER COMPANY sprinklers for various sites - qty 18 10.08 01 General Fund H.D. FOWLER COMPANY wire connectors for Fuller Park - qty 6 18.18 01 General Fund H.D. FOWLER COMPANY wire splicing kits for 8th Street Park irrigation - qty 20 60.60 01 General Fund HENRY SCHEIN MATRIX MEDICAL 220/Bleed control kit 46.94 01 General Fund HOME DEPOT CREDIT SERVICES 220/paint & supplies for ST. 2 painting project 445.03 01 General Fund HOME DEPOT CREDIT SERVICES 220/painting supplies, St. 2 18.91 01 General Fund HOME DEPOT CREDIT SERVICES extension cord & electrical tape for Smithco sprayer - qty 3 20.93 01 General Fund HOME DEPOT CREDIT SERVICES Lanark Parks Shop restroom painting supplies - qty 5 83.49 01 General Fund IDAHO STATE POLICE Fingerprinting and Background check processing for April 592.25 Date: 5/30/19 12:06:08 PM Page: 3Meridian City Council Meeting Agenda June 4, 2019 – Page 390 of 467 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund INTERSTATE ALL BATTERY CENTER 997 mower #15 battery cable connector - qty 1 4.99 01 General Fund INTERSTATE ALL BATTERY CENTER Batteries for Patrol 16.68 01 General Fund INTERSTATE ALL BATTERY CENTER Emergency Back Up Battery for 1st floor panic buttons 23.25 01 General Fund INTERSTATE ALL BATTERY CENTER Kleiner Park splash pad control battery - qty 2 4.20 01 General Fund JENNY FIELDS Expense Report:J.Fields GFOA,L.A.,CA 05/18/19-05/22/19 63.18 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-0209 Sprinkler Test, Supp Gas City Hall 1,110.50 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-0209 Alarm Test and Sprinkler Test FS 2 511.00 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-0209 Extinguisher Test and Inspect 54.00 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-0209 Extinguisher Test and Inspect FS 1 54.00 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-0209 Extinguisher Test and Inspect FS 2 54.00 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-0209 Extinguisher Test and Inspect FS 3 54.00 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-0209 Extinguisher Test and Inspect FS 5 54.00 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-0774 Alarm Monitoring Home Court 35.00 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-0774 Fire Alarm and Sprinkler Test and Inspect FS 1 511.00 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-209 Fire Alarm Test and Inspection City Hall 3,016.00 01 General Fund JOHNSTONE SUPPLY high temperature wire for gas griddles at Kleiner - qty 1 29.54 01 General Fund KATHY DRURY-BOGLE, PHR EDP Program Trainin-Effective Communication Skills 2,000.00 01 General Fund L.N. CURTIS AND SONS 19-0174 220/24 pr rescue goggles, PPE 788.38 01 General Fund L.N. CURTIS AND SONS 19-0174 220/4 pair structure boots, PPE 1,602.49 01 General Fund L.N. CURTIS AND SONS 220/engine kit for struts, equip,MF014 2,699.64 01 General Fund LAWN EQUIPMENT COMPANY belts for Fuller Park Hustler mower - qty 2 441.37 01 General Fund LAWN EQUIPMENT COMPANY credit on belt for Fuller Park Hustler mower - qty 1 (89.97) 01 General Fund LAWN EQUIPMENT COMPANY credit on belts for Fuller Park Hustler mower - qty 2 (157.50) 01 General Fund LEVEL 3 COMMUNICATIONS, LLC.Level 3 Communications Telephone, May 2019, 268238 974.61 01 General Fund LIFEMED SAFETY, INC 19-0319 220/9 Zoll AEDs, replacements for recalled AEDs 10,575.00 01 General Fund LOWE'S 220/batteries for PowerPoint remote, FSC 9.49 01 General Fund LOWE'S 220/Propane tank, fire ext prop for Pub Ed 50.56 01 General Fund LOWE'S epoxy for Kleiner Park fishing dock sign install - qty 2 38.28 Date: 5/30/19 12:06:08 PM Page: 4Meridian City Council Meeting Agenda June 4, 2019 – Page 391 of 467 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund LOWE'S epoxy for Kleiner Park fishing dock sign install - qty 3 17.04 01 General Fund LOWE'S Kleiner Park picnic table boards - qty 18 213.30 01 General Fund LOWE'S picnic table boards for Kleiner Park - qty 12 142.20 01 General Fund LS REFEREEING 19-0050 basketball officials 5/2-5/8/19 - qty 8 562.50 01 General Fund MARK HORVATH Expense Report:M.Horvath,Cannibis DUI Invest,Grangeville,ID 55.00 01 General Fund MDF-MOST DEPENDABLE FOUNTAINS drinking fountain repair parts for various parks x 55 2,098.00 01 General Fund MERCER HEALTH & BENEFITS HEALTH BENEFITS-MAY 2019 5,000.00 01 General Fund MERIDIAN CHAMBER of COMMERCE 2019 Legislative Recap Breakfast:R.Simison 10.00 01 General Fund METROQUIP, INC.sprayer rinse parts for spray rigs - qty 2 6.39 01 General Fund MINUTEMAN, INC.grandmaster key sets for seasonal staff x 10 92.50 01 General Fund MINUTEMAN, INC.Keys to Office PD Admin Bldg 6.30 01 General Fund MINUTEMAN, INC.Streetlight Maintenaince FY 18,19 21-Padlocks 56.85 01 General Fund MOTION & FLOW CONTROL PRODUCTS ball valve parts for Smithco sprayer - qty 3 30.51 01 General Fund MOTION & FLOW CONTROL PRODUCTS parts for pressure washer hose repair - qty 2 15.34 01 General Fund NAPA AUTO PARTS 220/3 cans protectant, shop supplies 83.97 01 General Fund NAPA AUTO PARTS 220/O-ring, qty 4, St. 1 7.96 01 General Fund NAPA AUTO PARTS 220/Polish, St. 1 15.97 01 General Fund NAPA AUTO PARTS 220/qty 198 earplugs, PPE 51.48 01 General Fund NAPA AUTO PARTS 220/shop supplies, St. 2, lubricant, thread lock, polish,237.70 01 General Fund NAPA AUTO PARTS 220/shop supplies, thread lock, steel wool, sandpad 27.72 01 General Fund NAPA AUTO PARTS 220/tire gauges, all stations, shop supplies 32.94 01 General Fund NAPA AUTO PARTS Fog Light & Dome Light Bulbs for Unit # 46 12.43 01 General Fund NAPA AUTO PARTS Two Straps for CSO Trucks 116.60 01 General Fund NAPA AUTO PARTS Wipers for Unit # 1 21.28 01 General Fund NUTRIEN AG SOLUTIONS, INC.Dimension pre-emergent for all parks - qty 17.5 gallons 3,692.50 01 General Fund OFFICE DEPOT, INC.220/office supplies, post-its, note flags, paper 80.60 01 General Fund OFFICE DEPOT, INC.binder clips & post-it notes - qty 2 10.92 01 General Fund OFFICE DEPOT, INC.construction paper for summer camp - qty 6 pkgs 35.82 01 General Fund OFFICE DEPOT, INC.Key bd/mouse-Eli, staple removers-gen office 21.67 01 General Fund OFFICE DEPOT, INC.OFFICE SUPPLIES-GREEN AND BLUE HANGING FOLDERS, COPY PAPER 142.91 01 General Fund OFFICE DEPOT, INC.Wrist Pad for John S, Tom O, Pens 18.03 01 General Fund OFFICE TEAM 19-0067 w/e 5/10 John Hale Record Retention 277.35 01 General Fund OFFICE TEAM 19-0301 Temp Permit Tech for Bldg Dept. S Kaiser 5/10/19 686.40 01 General Fund OVERHEAD DOOR COMPANY 220/REpair garage door, St. 4 220.00 01 General Fund OXARC, INC.220/Refill 1 medical oxygen cylinder 14.06 01 General Fund PAUL SCHEPPER Education Reimbursement:P.Schepper Spring 2019 CWI 1,000.00 01 General Fund PAUL'S MERIDIAN STINKER emissions test for fleet truck 3 - license C18044 20.00 Date: 5/30/19 12:06:08 PM Page: 5Meridian City Council Meeting Agenda June 4, 2019 – Page 392 of 467 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund PayScale Inc.HR COMP TOOL 4/23/19-4/22/20 Benchmark Essential 3,549.00 01 General Fund PORTAPROS, LLC portable toilets for HMS ball fields 4/26/19 508.00 01 General Fund PORTAPROS, LLC portable toilets for Jabil Fields 4/26/19 508.00 01 General Fund PORTAPROS, LLC portable toilets for Storey Park 4/8/19 268.00 01 General Fund PREMIER SIGNS 220/vehicle striping, 8 station signs 494.39 01 General Fund QUALITREE remove house, shop, trees at 615 NW 3rd Street for RWT Path 8,400.00 01 General Fund RANDY S LATTIMER instructor fee - Line Dancing 1/13-5/12/19 - qty 42 1,184.00 01 General Fund REPUBLIC SERVICES, INC.Reimbursement; Boise Bike Proj, Recycle a Bicycle Event 2019 87.50 01 General Fund RICOH USA, INC MPC4503 MAY 2019 LEASE/APRIL 2019 COPIES 619.18 01 General Fund SHRED-IT USA, LLC.SHRED IT SERVICES FOR APRIL 2019 58.12 01 General Fund SILVER CREEK SUPPLY credit on irrigation fittings for Lanark Parks Shop - qty 30 (21.75) 01 General Fund SILVER CREEK SUPPLY credit on sprinkler valve for Kleiner Community Garden x 2 (31.72) 01 General Fund SILVER CREEK SUPPLY irrigation sprinklers & fittings for Lanark Parks Shop x 30 16.49 01 General Fund SILVER CREEK SUPPLY irrigation sprinklers & fittings for Lanark Parks Shop x 80 260.25 01 General Fund SILVER CREEK SUPPLY sprinkler valve for Kleiner Community Garden - qty 2 31.72 01 General Fund SLHS SERVICE AREA Pre Employment Testing for Ferronato, Robson, Overton, Aja 311.00 01 General Fund SLHS SERVICE AREA Pre Employment Testing for G.Lloyd 115.00 01 General Fund SPECIALTY CONSTRUCTION SUPPLY spill kit for Smithco sprayer - qty 1 54.00 01 General Fund SPECIALTY CONSTRUCTION SUPPLY woven fencing for Kleiner Fishing Dock geese protection 32.50 01 General Fund STEELMAN PLUMBING 220/replace leaking sink strainer, kitchen, St. 1 111.00 01 General Fund STEELMAN PLUMBING PD Admin Plumbing Repairs 686.50 01 General Fund STEELMAN PLUMBING Replaced tank at instahot in Park Breakroom 90.00 01 General Fund STEELMAN PLUMBING Replacement of 4 tanks for instahot units Mayor, CD, PW CC 90.00 01 General Fund SYNCB/AMAZON AmazonBasics Large Point and Shoot Camera Case 26.12 01 General Fund SYNCB/AMAZON Book-Fighting Traffic: The Dawn of the Moror Age in American 14.98 01 General Fund SYNCB/AMAZON Dbl sided mounting tape 14.16 01 General Fund SYNCB/AMAZON Omoton 2 pack glass screen protector for iPad 9.7 inch 6th & 61.97 01 General Fund SYNCB/AMAZON staples-gen office, Folders & Flags-CDBG 3.98 01 General Fund T-ZERS SHIRT SHOP CITY OF MERIDIAN-HEARTWALKT SHIRTS 421.50 01 General Fund T-ZERS SHIRT SHOP Walking Club T-Shirts Qty. 140 910.00 Date: 5/30/19 12:06:08 PM Page: 6Meridian City Council Meeting Agenda June 4, 2019 – Page 393 of 467 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund TATES RENTS (GENERAL OFFICE)lawn overseeder for turf repair at Storey Bark Park 5/14/19 137.00 01 General Fund TATES RENTS (GENERAL OFFICE)rototiller for annual flower beds 5/21-5/22/19 289.64 01 General Fund TATES RENTS (GENERAL OFFICE)sod cutter for Kleiner Park fishing dock 5/14/19 93.18 01 General Fund TATES RENTS (GENERAL OFFICE)trencher for Heroes Park north planter bed 5/16-5/17/19 672.00 01 General Fund TATES RENTS (GENERAL OFFICE)trencher for Kleiner Park fishing dock 5/10/19 96.00 01 General Fund TATES RENTS (GENERAL OFFICE)trencher to replace Tully sprinklers from ADA project 5/9/19 78.00 01 General Fund TECHNI CHEM CORPORATION Basement Sewer Pit Enzyme Additive 54.00 01 General Fund THE COBLE COMPANY Award Bars for PD 610.68 01 General Fund THE UPS STORE 220/postage to mail in recalled AED's 193.87 01 General Fund THE UPS STORE 220/return wrong items ordered to Boundtree Medical 12.77 01 General Fund TODD LAVOIE Reimbursement:T.Lavoie Dir.Retreat, 05/22/19-05/23/19 76.87 01 General Fund TOTAL SYSTEM SERVICES HVAC Repair - Women's restroom fan 123.00 01 General Fund TOTAL SYSTEM SERVICES HVAC Repair/Adjustment @ PSTC for Admin Area 492.00 01 General Fund TWO OCEAN PRINT Outdoor Adventure Camp shirts - qty 65 562.00 01 General Fund TWO OCEAN PRINT Summer Camp shirts - qty 360 1,986.00 01 General Fund UNIFORMS 2 GEAR Credit for Damaged/Ripped Pants for Childers (64.22) 01 General Fund UNIFORMS 2 GEAR Credit for Harris Speed Plate-Wrong Size (100.80) 01 General Fund UNIFORMS 2 GEAR Credit for New Hire Pants Wrong Size - Childers (32.11) 01 General Fund UNIFORMS 2 GEAR Long Sleeve Shirts for New Hire - Robson 142.74 01 General Fund UNIFORMS 2 GEAR Sgt Arnold Replacement Vest Carrier 110.70 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 Data Plan #1, 4/21 - 5/20/19 1,737.60 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones - 4/21 - 5/20/19 7,488.59 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 Data Plan #2 - 4/21 - 5/20/19 706.74 01 General Fund VLCM Arctic Wolf Cybersoc Users, Arctic Wolf Cybersoc Servers 3,940.99 01 General Fund VLCM Epson PowerLite 2250U 5000 Lumens, Epson Proj Adv Ceiling Mo 1,334.00 01 General Fund VLCM Epson Proj Adv Ceiling Mount, Epson Powerlite 2250U 5000 Lum (1,334.00) 01 General Fund WIENHOFF & ASSOCIATES, INC Pre Employment Testing 120.00 01 General Fund WIENHOFF & ASSOCIATES, INC PRE-EMPLOYEMENT BACKGROUND AND EMPLOYMENT/RANDOM TESTING. 940.00 01 General Fund WIMAN CORPORATION 19-0335 custom dog waste bags - qty 256,000 5,509.00 Date: 5/30/19 12:06:08 PM Page: 7Meridian City Council Meeting Agenda June 4, 2019 – Page 394 of 467 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund WINEGLASS ENTERTAINMENT INC 19-0306 FY19 Concerts on Broadway Production 2 of 4 5,000.00 Total 01 General Fund 139,935.82 07 Impact Fund KREIZENBECK, LLC 18-0223/0145/0147 Pay16, Discovery CM svcs, gen conditions 29,629.49 07 Impact Fund LEIGHTON ENTERPRISES, INC 19-0190 pay #1 Discovery Maint. Shop wood framing/trusses 32,390.25 07 Impact Fund STRATA, INC.19-0229 materials testing for Discovery Park 3/18-4/20/19 4,476.00 Total 07 Impact Fund 66,495.74 20 Grant Fund governmental SYNCB/AMAZON staples-gen office, Folders & Flags-CDBG 26.30 Total 20 Grant Fund governmental 26.30 60 Enterprise Fund A-1 STAMP & MABEL'S LABELS Plates for Poop Scoot Trophies 15.00 60 Enterprise Fund AIR FILTER SUPERSTORE WHOLESALE LLC Hi-cap & standard cap HVAC filters (32 qty)155.20 60 Enterprise Fund AL CHRISTY Expense Report: A.Christy ITE Conf,Jackson Hole,WY 151.20 60 Enterprise Fund ASSOC OF IDAHO CITIES AIC Annual Conference Registration Dale, Laurelei 590.00 60 Enterprise Fund AUDIO ELECTRONICS, INC.Refund:Wat/Sew/Trash; 722NE 2nd St.78.53 60 Enterprise Fund CAREER UNIFORMS Clothing for LBasterrechea, NGier, & SYuma (11 qty)152.70 60 Enterprise Fund CAREER UNIFORMS Clothing for Operation, Distribution. Qty 6 77.70 60 Enterprise Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 05/2019 667.53 60 Enterprise Fund CITY OF BOISE 19-0004 NPDES testing (79 tests) 3/6-28/19 2,523.00 60 Enterprise Fund COMMERCIAL TIRE New tires, alignment, disposal for Murray Truck C19841 858.91 60 Enterprise Fund D & B SUPPLY Cotton/poly sash 7x100 hook & tarp rope hooks (3 qty)17.17 Date: 5/30/19 12:06:08 PM Page: 8Meridian City Council Meeting Agenda June 4, 2019 – Page 395 of 467 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund D & B SUPPLY Steel Toed Boots, C. Ambroz, FY19;Qty 1 175.49 60 Enterprise Fund DALE BOLTHOUSE Per Diem:D.Bolthouse,AWWA ACE Conf, Denver, CO 266.00 60 Enterprise Fund DAVID MILES PerDiem:D.Miles,IWUA,SunValleyID,06/09/19-06/11/19 165.00 60 Enterprise Fund DC FROST ASSOCIATES, INC Sensor sleeve, washer, & o-ring sleave seal for UV (9 qty) 623.86 60 Enterprise Fund EDGE ANALYTICAL, INC.NPDES testing (1 test)92.00 60 Enterprise Fund EVELYN TARTER-CHUPIK Refund:Wat/Sew/Trash; 1940 N. Oak Hills Dr.42.70 60 Enterprise Fund EWING CO., INC.WRRF Headworks Cap Expansion Svcs through 4/30/2019 162,411.00 60 Enterprise Fund FISHER SCIENTIFIC Chlorophyll a standard (1 qty)209.30 60 Enterprise Fund H.D. FOWLER COMPANY Brass Nipple, Stiffener, Coupling;Qty 51 355.42 60 Enterprise Fund HACH COMPANY Basic Support, MU Addl Usedr:1:WM-SW:05/05/2019:05/04/2020 3,670.00 60 Enterprise Fund HACH COMPANY Labor to repair effluent turbidity analyzer 898.75 60 Enterprise Fund HACH COMPANY Labor to repair spare online turbidity analyzer 898.75 60 Enterprise Fund HOME DEPOT CREDIT SERVICES 33 Gal Trash Bags;Qty 4;WO#88888 47.88 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Wet/Dry Vac;Qty 1 139.00 60 Enterprise Fund HYDRO LOGIC INC Well 33 Services through 02/23819 6,860.00 60 Enterprise Fund INTERSTATE ALL BATTERY CENTER 3v LIT batteries & 3V lithium batteries (25 qty)66.63 60 Enterprise Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-0277 Sprinkler Backflow Testing Well 27 50.00 60 Enterprise Fund JOHNSON CONTROLS FIRE PROTECTION LP PO 19-0277 Sprinkler Backflow Well 19 50.00 60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES Ball bearing to repair pump 8, boiler loop in Lab bldg 48.75 60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES High power II belts (2 qty)11.50 Date: 5/30/19 12:06:08 PM Page: 9Meridian City Council Meeting Agenda June 4, 2019 – Page 396 of 467 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund KELLER ASSOCIATES, INC.So. Meridian Linder Rd Sewer Trunk Constr. Svcs to 4/30/19 5,898.75 60 Enterprise Fund KELLER ASSOCIATES, INC.Well 18 Water Treatment Svcs through 4/30/19 1,577.50 60 Enterprise Fund KEMIRA WATER SOLUTIONS, INC 19-0325 PAX (46,699 lbs)13,309.50 60 Enterprise Fund KYLE RADEK PerDiem:K.Radek,IWUA,SunValley,ID 06/09/19-06/11/19 165.00 60 Enterprise Fund LAWN CO MAINTENANCE Maintenance contract for landscaping at lift stations (9 qty 4,250.00 60 Enterprise Fund LISA YORK Refund:Wat/Sew/Trash; 2539 W. Ebbtide St.110.71 60 Enterprise Fund LITHIA FORD LINCOLN OF BOISE Labor & parts to repair sensor on CCTV Van 2 C19267 499.93 60 Enterprise Fund LOWE'S 1 Gal Safety Red Paint for Hydrants;Qty 5 142.40 60 Enterprise Fund MIDGLEY-HUBER INC Heat exchange gaskets (46 qty)1,386.00 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Camlok dust cap 58.35 60 Enterprise Fund MOUNTAIN WATERWORKS, INC WRRF DAFT Study Pro Svcs thru 4/19/19 3,590.00 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Bolts (4 qty)9.88 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Garden hose adapters (2 qty)7.30 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.grinding/sanding discs (100 qty)137.00 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.King nipples (2 qty)76.18 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Parts to repair DI water faucet in Lab (3 qty)30.32 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Replacement grinder for shop welding area (1 qty)75.21 60 Enterprise Fund MYFLEETCENTER.COM Oil change on maintenance truck C9465 45.59 60 Enterprise Fund NORTHWEST POWER SYSTEMS, INC 150 hr service on generator & oil change on CCTV Van 2 395.85 60 Enterprise Fund NORTHWEST POWER SYSTEMS, INC Oil change on CCTV Van 1 C16415 294.17 Date: 5/30/19 12:06:08 PM Page: 10Meridian City Council Meeting Agenda June 4, 2019 – Page 397 of 467 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund O'REILLY AUTO PARTS Floor dry for rebuild project (7 qty)76.93 60 Enterprise Fund OFFICE DEPOT, INC.Credit for returned calendar (12.99) 60 Enterprise Fund OFFICE DEPOT, INC.Toner for S. Deardorff Printer 72.57 60 Enterprise Fund OFFICE DEPOT, INC.Wall Calendar, pens 25.97 60 Enterprise Fund OFFICE DEPOT, INC.Wrist Pad for John S, Tom O, Pens 44.32 60 Enterprise Fund OPEN DOOR RENTALS LLC.Refund:Wat/Sew/Trash; 3136 E. Shaver Ct.39.62 60 Enterprise Fund OVERHEAD DOOR COMPANY Programming Remote for Bay 13; Qty 1 95.00 60 Enterprise Fund OXARC, INC.19-0010; Sodium Hypo Well 27, 19; Qty 1400gl;WO#16215; 2,327.00 60 Enterprise Fund PACIFIC STEEL & RECYCLING Steel for sampler pole & fabrication of chain hooks (7 qty) 255.52 60 Enterprise Fund PLATT ELECTRIC SUPPLY Parts to install 208 plug at RAS Basin for new crane (506 qt 402.29 60 Enterprise Fund PLATT ELECTRIC SUPPLY Parts to install pump at Landing lift station (29 qty)110.67 60 Enterprise Fund PLATT ELECTRIC SUPPLY Pull line to install 208 plug at RAS basin for new crane 105.21 60 Enterprise Fund PLATT ELECTRIC SUPPLY Returned conduit, conduit body w/cover & PVC cement (13 qty) (55.21) 60 Enterprise Fund PLATT ELECTRIC SUPPLY Sediment water filters w/mesh screens (4 qty)307.62 60 Enterprise Fund PLATT ELECTRIC SUPPLY VFD Ethernet Adapter, Well 28,Pump 2;WO#16322 297.60 60 Enterprise Fund PREMIER BEVERAGE SERVICE Maintenance; Repair Coffee Machine 312.43 60 Enterprise Fund PREMIER SIGNS PW Dept Decals for Buckets 60.00 60 Enterprise Fund RED WING SHOES Safety boots for RMason 200.00 60 Enterprise Fund ROBERTSON SUPPLY, INC.Grundfos Valve, Diaphram Kit;Qty 2;WO#88888 982.00 60 Enterprise Fund SCOTT HILLMAN Refund:Wat/Sew/Trash; 681 NW 15th St.85.09 Date: 5/30/19 12:06:08 PM Page: 11Meridian City Council Meeting Agenda June 4, 2019 – Page 398 of 467 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC PVC pipe (10 ft) & SOC cap (1 qty)95.14 60 Enterprise Fund SUNROC CORPORATION Dump Fees, Truck Rental;Qty 83 860.46 60 Enterprise Fund SYNCB/AMAZON 4-port portable aluminum hub w/2ft USB cable 30.28 60 Enterprise Fund SYNCB/AMAZON Lifeproof Iphone Case; Qty 1 39.95 60 Enterprise Fund T-ZERS SHIRT SHOP Clothing for NBryan, NGier, MHagler, DSmith, & SYuma (15 qty 362.00 60 Enterprise Fund T-ZERS SHIRT SHOP Embroided logo on employee shirts 62.00 60 Enterprise Fund THE COBLE COMPANY Coins for Public Works Week 1,161.85 60 Enterprise Fund TRACK UTILITIES, INC Meridian WWTP Primary Elec Dist Surface Restore thru 5/10/19 140,171.35 60 Enterprise Fund UNITED OIL Drum return (20.00) 60 Enterprise Fund UNITED OIL Grease & oil for shop (168 qty)928.42 60 Enterprise Fund UNITED OIL Oil for shop (55 qty)574.45 60 Enterprise Fund USA BLUEBOOK Chlorine Membrane Kit, Replacement Salt Bridge;Qty 21 1,722.05 60 Enterprise Fund USA BLUEBOOK Marking Paint;Qty 72;WO#88888 428.89 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 Data Plan #1, 4/21 - 5/20/19 1,633.99 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones - 4/21 - 5/20/19 2,637.14 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 Data Plan #2 - 4/21 - 5/20/19 109.30 60 Enterprise Fund WESTERN STATES EQUIPMENT CO Labor to perform 4,000 hr service on front-end loader 1,704.05 Total 60 Enterprise Fund 372,661.57 Report Total 579,119.43 Date: 5/30/19 12:06:08 PM Page: 12Meridian City Council Meeting Agenda June 4, 2019 – Page 399 of 467 �j�/rE IDIIZAN?- CITY COUNCIL WORK SESSION AGENDA June 4, 2019 Agenda Item Number: 6 Project File Name/Number: Item Title: Items Moved From Consent Agenda Meeting Notes: E IDIAN*DAHO-- CITY COUNCIL WORK SESSION AGENDA June 4, 2019 Agenda Item Number: 7 A Project File Name/Number: Item Title: Community Development Block Grant (CDBG) PY19 Draft Action Plan Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.A . Presenter: Crystal Campbell S tephanie Day and J eannette C urtis - CAT C H, Inc. Chris Christopher - P athways C ommunity Crisis Center Es timated Time for P res entation: 20 Title of Item - Community Development Block Grant (C D B G) P Y19 Draft Action Plan P resentatio n o f P Y19 Draft Ac tio n P lan that will guid e the upc o ming year for the C DBG P rogram. AT TAC HM E NT S: Description Type Upload D ate A ction Plan Cover Memo 5/30/2019 A ction Plan F lyer B ackup Material 5/30/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 400 of 467 Community Development Block Grant (CDBG) PYI9 Annual Action Plan October 1, 2019 September 30, 2010 fnAo r HornrmvnershFp 9pycrtu»IN€s (hol�FdZd5topurthaselio���inMendju e AdnkLk mrfwand Fel! IfeusWlg dO i...,s... vK ...,.. The Process ID17-7v21 Can Plan . Conwlt:rtion - G9@m Fer[I[Ipe[m ?nnaa1 Ae— Pf- L q . Community Development Block Grant (CDBG) PYI9 Annual Action Plan October 1, 2019 September 30, 2010 fnAo r HornrmvnershFp 9pycrtu»IN€s (hol�FdZd5topurthaselio���inMendju e AdnkLk mrfwand Fel! IfeusWlg dO i...,s... vK ...,.. The Process ID17-7v21 Can Plan . Conwlt:rtion - G9@m Fer[I[Ipe[m ?nnaa1 Ae— Pf- L q . cv¢menfs Ncc! Schwds aR�fl+u�tisu wMs u�n ddaW The Process • 2017-2021 Con Plan • Consultation . riti-igan Rartiriratinn i Plan Year 3 Actium Plan CABG Funding: $424,762 • CC • Ad ho Year 3 Action Plan CDBG Funding: $424,162 FniGr�eorr `Ce^teal -,sn M aint a we �P,Beneticial �onsu tationin'66ne pAllfirmatively■N■COEAccessibility,.,n ,-Zare 8 Aavwral tn�olrel ��11 Relate':%nyWO ry ��,fr Enhanpce� Socialr'elel PISI��es de`n't�:s S., flMOCateSArei CtIVB� f On Col laborataConinientsa,l,, Serroel... �,.„ ECOBOMIC Affordability F.NIPe ,ify N- Ide����tify.:.: n,e.. nt -er, Education earr�ersE PuC �e Rip itmut18s E3 late e PreventiGRy" 1L■{focus. 1ucatioo nn 1��1 i �fl Qrlil 1Af1�11 CC �]IGkgs�sted Education ssaat�� tL ,t: ftbje��sa�t@I' Anti dvh,iBci� rnataArun' sh�,��: Data MlGoals)0 Ueti©�.��, E Horne,{I CGent f +. 3 k.Ytabllit ;'[ f l.iCG:ej F3 L'.F131 U]r 1:F ,t I:,e fbmts ■ Summareet age Cf]Drdifnation Fa;r m n Nleal�.:, PrmntlesEffortpfxperiencing si 601 Crisis Special �F;fIC■ aIlnPr,r target rovi e Riske e 9 xcial ��e FaServe A7; Child pep Ie [wrilil- Households Curren Intent p Programsd�te Pd�iC8 Gllr Helping1M ret fn;� ilpedivtduals oast e��t:ee Supportlye $tratgglC -,er Participation �n�valPa�erty � I�iproue ,,�. Hoagie o ui,.n Part>ter Review l i 1�catlou umitSl �1p*3InCld�i `reeletbaack oic Y p Outcome Process[�a�elopmentResourcesA= ' tJtreN1 Rtqeh4®®eMt OrRm^,ins. 1-- Administration and Fair Housing Community Development Department • CDBG Funded: $35,000 • Administration, planning, and fair housing to run the program. Improve Accessibility Improve public infrastructure for better accessibility and increased safety Streetlight '7 Improvements Near . Third Street Schools R+gf Lrt-of-WaY Public Works Department Improvements CDBG Funding: 5915.662 Install/upgrade fixtures and poles Merigian DevelaPment Corp. lMDC) on walking routes to schools Cp13G Funding: $180.000 • Includes tilling of aditch, curb. gutter and sidewalk improvements WAM L R E. Third Street Right -of -Way Improvements Meridian Development Corp. (MDC) • CDBG Funding. $180,00,0 • includes tilling of a ditch, curb, gutter, and sidewalk improvements Project Location :S 1 1 � —:-V "L1491 ' Project Location i n. .:� _eY• a i ■ Alrig. ��LAP ' a _ wow IL Ar 1-41 rlr r �• �� . � � -- --ter '•,[' r, '�:. w � � '�l � � � � � `' _r �• •moi rr � �� T ` - ,L�r � Yl °". � " � � ,, , gra' - N .�'• u `" "� e ` a�. '� � 4'^' A� •� fes. �'s . * � I� a �K' � ,`a a• '�� • L � b ,�' '`. � X17, �C'.� ��R. �� � `. �` �._ ` ^ i T, ' �' r16i` a °,` �M�:+P ti:or: i6+* ,e ms* r ° iP , It la A I JL 16 Al k4 .RAI *,- "ml A I 1 sop - � e 7 v ' F r a • r T • Enhance Homeownership Opportunities Provide opportunities for eligible households to purchase homes in Meridian ,Homeownership Assistance Ada County Housing Authority {ACHA} CDBG Funding: $$30,0DO Provide down Payment and for closing cost assistance for three (3) L I Households. Homeownership Assistance Ada County Housing Authority (ACHA) • CABG Funding: $30,000 • Provide down payment and,/or closing cost assistance for three (3) LI Households. Provide Socia! Services Accessibility to services for LMI residents Homelessness Prevention The Jesse Tree of Idaho CDBG Funding: $21,040 Provide short-term, temporary assistance for at least 26 LMI households to prevent them from becoming homeless. p i 1IS 11,71.7 J17 Health Crisis Fr Stabilization Pathways Community Crisis Center of Southwest Idaho CDBG Funding $13,540 Provide triage and stabilization to 22 adults experiencing a mental health and/or substance use crisis Youth Extended Care Scholarships Boys & Girls Club CDBG Funding $13.000 Provide scholarships for access to extended care programs for at least 24 children. SOAR CarePr , Coordination CATCH CDBG Funding $16,000 Provide care coordination and assistance applying for 551 /55DI benefits to at least eight l&J LMI individuals who are experiencing hcrndessness and have a disability, Homelessness Prevention The Jesse Tree of Idaho CDBG Funding: $21,000 * Provide short-term, temporary assistance for at least 26 LI households to prevent there from becoming homeless. 1-1 U V expe subs Youth Extended Care Scholarships Bogs & Girls Club • CDBG Funding. $13,000 • Provide scholarships for access to extended care programs for at least 20 children. appipi eight ((' horse[ CATCH SOAR Care Coordination • CDBG Funding: $16,000 • Provide care coordination and assistance applying for SSI/SSDI benefits to at least eight (8) LMI individuals who are experiencing homelessness and have a disability. & ��TCIH Snap EE Every Famio, Every Person. A Home. Increase SSIISSDI Approval Rates ny IOAR iowvORKS 2018 NATIONAL OUTCOMES INITIAL APPLICATIONS Am65Vv approval mate 00� ft`49294 100 initial approvals days to decision on average APPEALS 42% approval rate ftftft 532 141 appeals clays to decision approvok on average CUMULATIVE OUTCOMES I[ SOARPVVORKS IDAHO 5 5 v 4 approval rate 2018 IDAHO OUTCOMES 79 days to decision 3�000 homeless 42% 16% report disability receive disability benefits rMW- IPP"Behavioral Health Crisis Stabilization Pathways Community Crisis Center of Southwest Idaho • CDBG Funding: $13,500 • Provide triage and stah�ilization to 22 adults experiencing a mental health and/or substance use crisis. S 0-11 Mfat wa s Community Crisis Center of Southwest Idaho Meridian City Council Presentation ORGANIZATION OVERVIEW • Pathways of Idaho received an IFP in the summer 2017 - A. grant through IDHW • Open doors in Dec 121' of 2017 OVERVIEW OF PROGRAM Processl • The Crisis Center is a 23 hr, and 59 min intensive outpatient facility • Security Screen • Intake Assessment • Initial Intake - Medical B ehavioral • Kinkage to Community, State, and Federal Resources • Counseling Treatment, Recovery Support, Public Welfare, etc OVERVIEW OF PROGRAM • 18 Years and Over. • Experiencing a Behavioral Health Crisis. • Voluntary Participation. • Does Not require Immediate Medical Care. • Excessively violent and create a safety hazard for others. In last 24 hours actively attempted suicide in a manner that exhibits lethal means and intent. Medically unstable, including those who are assessed as needing detoxification services. 0 Non -Ambulatory and Incoherent, OVERVIEW OF PROGRAM • Served over 1,703 individuals with full admission • Served over 650 non -episode contacts 1,309 of these were unduplicated • Presenting issue • Mental Health • Suicidal Intervention/Prevention • Sobriety/Treatment • Community Resources PROGRAM POSSIBILITY • Provides a safe place for decompression • Triage and Stabilization • Connects individuals to community resources • Coordination of Care with Community MH Agencies • Instills Hope and Future Orientation to alleviate suicidal impulses • Diversion from Hospitals FR and Jail • Community Cost ,Savings SUCCESS AT PCCCSI • Positive linkages to Community Agencies • Act as a diversion from costly community services ( Such as EIS, Jail, etc.) • Seamless, Warm Handoff to further the Continuum of Care. • Continued Positive Feedback by Clients and Stakeholders alike. • Currently our Satisfaction Survey have reported a 93% satisfaction rating from Clients (4.5 out of S Stars Rating!) SUCCESS AT PCCCSI "You guys do a great job. Thank you for being here when I needed you most. You saved my life," "Thank you, Pathways. You guys are ACES in my book. Thank you for helping me help myself." "I will one day give back just as everyone did here for me today! Thanks 4 saving me!" "I'm totally blown away with all they have done for me in a very caring way. Staff is wonderful." S 0-11 Mfat wa s Community Crisis Center of Southwest Idaho ThankYou for YourTimel. P o-,awktOn and STS Imtervonor any indi eVen"0'=*" May 31 luty 16. 2019 - rsmrn,swr�.rw. mew om+ax•+arn•�.a vim^ ��PN+8o-g55 Timeline to Finalize Action Plan May 31 -July 16, 2 019 Action Plan is available for public comment: Community Development Department in City Hall Contact Crystal Campbell at ccampbellemeridiancity.org or (208) 489-0575 A 16 July 23, 2 019 {Council adopts Resolution: • Staff presents final comments • Council approves Action plan and adapts Resolution July 3 1, 2 019 Action Plan submitted to H U D no later than this date. Community Development Block Grant (CDBG) PYI9 Annual Action Plan October 1, 2019 September 30, 2010 fnAo r HornrmvnershFp 9pycrtu»IN€s (hol�FdZd5topurthaselio���inMendju e AdnkLk mrfwand Fel! IfeusWlg dO i...,s... vK ...,.. The Process ID17-7v21 Can Plan . Conwlt:rtion - G9@m Fer[I[Ipe[m ?nnaa1 Ae— Pf- L q . Meridian City Council Meeting Agenda June 4, 2019 – Page 401 of 467 Community Development Block Grant (CDBG) PY19 Action Plan Contents Executive Summary ....................................................................................................................................... 1 AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) ........................................................................ 1 PR-05 Lead & Responsible Agencies – 91.200(b) ...................................................................................... 4 AP-10 Consultation – 91.100, 91.200(b), 91.215(l) ................................................................................... 5 AP-12 Participation – 91.105, 91.200(c) ................................................................................................. 16 Expected Resources .................................................................................................................................... 20 AP-15 Expected Resources – 91.220(c)(1,2) ........................................................................................... 20 Annual Goals and Objectives ...................................................................................................................... 22 Projects ................................................................................................................................................... 25 AP-35 Projects – 91.220(d) ..................................................................................................................... 25 AP-38 Project Summary .......................................................................................................................... 26 AP-50 Geographic Distribution – 91.220(f) ............................................................................................. 31 Affordable Housing ..................................................................................................................................... 32 AP-55 Affordable Housing – 91.220(g) ................................................................................................... 32 AP-60 Public Housing – 91.220(h) ........................................................................................................... 33 AP-65 Homeless and Other Special Needs Activities – 91.220(i) ............................................................ 35 AP-75 Barriers to affordable housing – 91.220(j) ................................................................................... 38 AP-85 Other Actions – 91.220(k) ............................................................................................................ 39 Program Specific Requirements .................................................................................................................. 42 Attachments ................................................................................................................................................ 43 Citizen Participation Comments ............................................................................................................. 44 Grantee Unique Appendices ................................................................................................................... 45 Consolidated Plan and Fair Housing Assessment ............................................................................... 45 Meridian City Council Meeting Agenda June 4, 2019 – Page 402 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 1 Executive Summary AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction The City of Meridian was designated an Entitlement Community by the U.S. Department of Housing and Urban Development (HUD) in 2007. This designation allows the City to receive funds directly from HUD's Community Development Block Grant (CDBG) Program on an annual basis. The City is currently working under the regulatory Five-Year Consolidated Plan (Con Plan) for program years 2017-2021. The Con Plan describes the anticipated strategies, goals, and community development needs identified during a collaborative process that included input from community members and local entities. This Action Plan is for the third year of the 2017-2021 Con Plan and will provide direction to the City of Meridian CDBG Program (Program) for Program Year 2019 (PY19) which spans from October 1, 2019 – September 30, 2020. The PY19 Action Plan provides a summary of the actions, activities, and resources that will be used during PY19 to address the goals and priority needs identified in the 2017-2021 Con Plan. 2. Summarize the objectives and outcomes identified in the Plan The City is focusing its activities and funding during PY19 on 1) improving accessibility, 2) enhancing homeownership opportunities, 3) promoting fair housing, and 4) providing social services to Meridian LMI residents. To improve accessibility the City will provide funding to the Meridian Development Corporation (MDC) to make sidewalk improvements along E. Third Street in the Downtown Meridian area and work with the Public Works Department to upgrade/install streetlights along walking routes to Meridian schools. These activities will improve the public infrastructure to increase the ease of access for all Meridian residents. To enhance homeownership opportunities the City will provide funding to the Ada County Housing Authority (ACHA) to supplement the down payment and closing costs associated with purchasing a home in Meridian for first-time homebuyers. This assistance combined with financial education will allow eligible households with a low- to moderate-income (LMI) overcome their financial barriers and access permanent housing they can afford. To promote fair housing the City will collaborate with the Cities of Boise, Caldwell, and Nampa to educate the community on fair housing. This collaboration has a dual purpose, which benefits both residents and housing providers. Residents are informed of their rights and how to recognize and report possible discrimination. The other purpose is to be proactive by educating housing providers of their legal obligations to provide fair housing as well as the benefits of expanding fair housing choice. To provide social services the City will provide funding to The Jesse Tree of Idaho to provide one-time rental assistance to Meridian residents who are at immediate risk of homelessness; the Boys & Girls Club to provide scholarships for children to participate in extended care programs; CATCH, Inc. to Meridian City Council Meeting Agenda June 4, 2019 – Page 403 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 2 provide care coordination and assistance for individuals applying for SSI/SSDI who are experiencing homelessness and have a mental health disorder; and Pathways Community Crisis Center to provide up to 23 hour and 59 minutes of triage and stabilization to adults experiencing a mental health or substance use crisis. These projects were selected to provide stability with wrap-around services that offer childcare for caregivers to work, financial stability for those who can’t, emergency rental assistance, and access to help for those in crisis. 3. Evaluation of past performance Since 2007, Meridian has successfully managed over $3.5 million in resources from its annual CDBG allocation. Over these 12 years, the City’s expenditures from its CDBG allocation have focused on supporting social service provider operations such as the Meridian Food Bank, improving community facilities for organizations such as the Boys and Girls Club and Meridian Development Corporation; addressing accessibility barriers to places such as parks and trails, Meridian Libraries, and sidewalk projects; preventing homelessness with emergency assistance through The Jesse Tree of Idaho; and assisting with homeownership attainment for low- and moderate-income buyers through the Ada County Housing Authority and NeighborWorks Boise. The City successfully produced Consolidated Annual Performance and Evaluation Reports (CAPERs) for all previous program years. The CAPERs demonstrated that over 90 percent of the funds expended during the previous program years were invested into activities benefiting low to moderate-income individuals and families, well over the 70 percent statutory minimum requirement. Aside from 2016, the City has met its expenditure of grant funds deadlines imposed by HUD each year. All of the prior program years’ activities meet critical needs in Meridian. The primary challenges encountered during the last Consolidated Plan period were timing- and contact-related. To address these challenges, the City intends to have more stringent requirements for grant recipients, particularly in meeting expected schedules. Over the last 18 months, the City has been effective at organizing, streamlining, and managing its CDBG processes to provide the most benefit for each CDBG dollar granted while complying with federal timeliness requirements. 4. Summary of Citizen Participation Process and consultation process The citizen participation process for the PY19 Action Plan followed the process identified in the City’s Citizen Participation Plan, adopted with the 2017-2021 Con Plan. Public comments were accepted from May 31, 2019 to July 16, 2019 with a public hearing being held on July 16, 2019. The City published legal notices in two local newspapers (Idaho Statesman and Meridian Press Tribune – formerly the Valley Times) and posted the draft Action Plan on the City’s website on May 31, 2019. Presentations of the draft Action Plan and included projects were provided to the public and City Council on May 7, 2019 and June 4, 2019. All comments that were received were reviewed, acknowledged, and included as an attachment to this plan. To broaden public participation in the development of the plan, the City coordinated with several organizations that work with LMI populations to gain a better understanding of the community needs and identify projects that would be beneficial to the residents of Meridian. The feedback received supported the goals and strategies identified in the 2017-2021 Con Plan. Invitations to apply were Meridian City Council Meeting Agenda June 4, 2019 – Page 404 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 3 provided through e-mails, phone calls, and publication announcements on the City website, Boise City/Ada County Continuum of Care (CoC) distribution list, Region 4 Behavioral Health Board distribution list, and in the local newspaper. 5. Summary of public comments No comments have been received at this time. 6. Summary of comments or views not accepted and the reasons for not accepting them No comments have been received at this time. 7. Summary The City of Meridian has collaborated with stakeholders throughout the community to develop the PY19 Action Plan in a manner that is consistent with the goals and strategies identified in the 2017-2021 Con Plan and remains relevant to the current needs of the community. The City plans to continue to improve the Program based on feedback from the community to ensure the intent of the Program continues to be met. Meridian City Council Meeting Agenda June 4, 2019 – Page 405 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 4 PR-05 Lead & Responsible Agencies – 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and th ose responsible for administration of each grant program and funding source. Agency Role Name Department/Agency CDBG Administrator MERIDIAN Planning Division, Community Development Dept Table 1 – Responsible Agencies Narrative (optional) The Meridian CDBG Program is part of the City of Meridian’s Community Development Department and falls under the Planning Div ision. The Program works closely with Planning Division staff and Economic Development Division staff as well as other Departments in the City such as Public Works, Finance, and Parks and Recreation. Consolidated Plan Public Contact Information Crystal Campbell, Community Development Program Coordinator Community Development Department City of Meridian 33 E. Broadway Avenue Meridian, ID 83642 208-489-0575 Meridian City Council Meeting Agenda June 4, 2019 – Page 406 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 5 AP-10 Consultation – 91.100, 91.200(b), 91.215(l) 1. Introduction The City of Meridian engages stakeholders via social media, email, and the City’s website. Community stakeholders include but are not limited to: citizens of Meridian; current and past CDBG subrecipients; Idaho Housing and Finance Association (IHFA); Idaho Department of Health and Welfare (Divisions of Behavioral Health, Medicaid, and Public Health); Central District Health Department; Meridian Downtown Business Association; Region 4 Behavioral Health Board; Our Path Home (coordinated entry); Region 4 Crisis Center; and Boise City/Ada County Continuum of Care (CoC). Agencies were identified for participation in the PY19 Meridian CDBG competitive application based on the needs and priorities identified during the 2017-2021 Con Plan planning process. Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmen tal health, mental health and service agencies (91.215(l)) The City collaborated with the Ada County Housing Authority (ACHA) to assist the City in better understanding ACHA’s resources and needs. While there are no public housing units in Meridian, an estimated 10 percent of the housing authority’s total voucher supply are used within Meridian City limits. ACHA and the City are both regularly involved with the CoC. The CoC meetings provide an opportunity to collaborate with regional and local housing providers (public, nonprofit, and private) and health and social service agencies (including private and non-profit mental health, emergency, and healthcare providers). During PY18 the City and CoC connected with the Region 4 Behavioral Health Board (BHB), a government entity established by the State of Idaho in coordination with Idaho Health and Welfare. The BHB advises the State Behavioral Health Authority and the State Planning Council of the needs in this region and is facilitated by the Central District Health Department. This collaboration provides access to a large number of agencies and citizens with expertise in mental health services, substance use disorders, law enforcement, education, and healthcare. The CoC Program Manager and City staff continue to be involved with the BHB to identify ways to enhance coordination between ACHA and healthcare providers, mental health services, and other supportive service agencies. Additionally, the City is undertaking efforts as part of its internal strategic plan to develop a socioeconomic profile of Meridian that will identify gaps in service, likely partnerships, and needs of the community. The City is dedicated to extending further support to organizations that helps meet the identified needs of the community. One need that is readily apparent is the need for affordable housing and rental support. Meridian is dedicated to increasing its affordable housing inventory to ensure residents of all income levels can find housing in Meridian and to providing necessary supportive services. City staff will continue to stay engaged with the affordable housing and supportive service community to ensure the City provides important tools and resources to affordable housing developers and supportive service providers. Meridian City Council Meeting Agenda June 4, 2019 – Page 407 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 6 Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. The City participates in the CoC, which includes staff members from neighboring communities along with healthcare, foster care and other youth programs and mental health providers. CoC efforts have resulted in the launch of Coordinated Entry. This single point of entry for homeless households reduces the duplication gathering household information, care provided by agencies; while prioritizing housing and supportive service needs. The City has also updated internal policies to include a representative from the CoC in the CDBG Scoring Committee, which reviews applications for CDBG funding and recommends projects to be funded. This collaboration provides an opportunity to involve the CoC in the planning process and identify projects that will address the needs of those who are currently or at risk of homelessness. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City of Meridian does not receive ESG funds. Allocation of ESG is discussed at the CoC meetings, which Meridian staff attend. Meridian’s lack of emergency shelters and demonstrated experience with rapid rehousing programs puts the City at a disadvantage for ESG funds. The City continues its work with the Executive and Data and Performance Management Committees of the CoC to provide feedback on changes to the HMIS and data management process of the CoC. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities Meridian City Council Meeting Agenda June 4, 2019 – Page 408 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 7 Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization Boise City/Ada County Continuum of Care Agency/Group/Organization Type Services-homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The CoC was consulted as part of the 2017 Consolidated Planning efforts as well as during the current action planning efforts. The group assists the City in understanding the needs of the community as it relates to housing, homelessness, and fair housing. This consultation was effective in helping the City develop funding recommendations to address homelessness, homelessness prevention, and fair housing activities. 2 Agency/Group/Organization ACHA Agency/Group/Organization Type Housing PHA Services - Housing Regional organization Meridian City Council Meeting Agenda June 4, 2019 – Page 409 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 8 What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Needs Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs HOPWA Strategy Market Analysis Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? ACHA was contacted by the City to discuss the viability of its homebuyer assistance program in the midst of a difficult housing market. These discussions helped the City develop funding recommendation for continuing to provide CDBG dollars to ACHA for down payment assistance. This consultation also led to a discussion about housing development and policies that may change how the City interacts and funds these efforts in the future. 3 Agency/Group/Organization West Ada School District No.2 Agency/Group/Organization Type Services-homeless Services-Health Services-Education Publicly Funded Institution/System of Care What section of the Plan was addressed by Consultation? Homeless Needs - Families with children Homelessness Needs - Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Meridian City Council Meeting Agenda June 4, 2019 – Page 410 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 9 Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The City discussed the needs of homeless and unaccompanied youth in Meridian's public education system with the West Ada School District. Conversations led to the City's understanding of the number of unaccompanied youth in the school system with relatively limited resources and services available to these students and their families. The City identified gaps in services and will continue to work with the West Ada School District to develop a plan to fill those gaps. 4 Agency/Group/Organization CATCH, INC. Agency/Group/Organization Type Housing Services - Housing Services-homeless What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The City meets often with CATCH to discuss the state of homelessness in Meridian. CATCH currently houses the coordinated entry efforts of the County and is tracking data related to Meridian's homeless population. These consultations clarify the need for certain support in Meridian and helping to develop a short- and long-term strategy to meet the needs of those experiencing homelessness in Meridian and across the County. During the coming year the City will provide funding to CATCH to administer a program which provides care coordination and a fast-track process to access SSI/SSDI for those experiencing homelessness who have a disability. Meridian City Council Meeting Agenda June 4, 2019 – Page 411 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 10 5 Agency/Group/Organization City of Meridian Agency/Group/Organization Type Other government - Local Planning organization Civic Leaders Grantee Department What section of the Plan was addressed by Consultation? Housing Need Assessment Market Analysis Economic Development Anti-poverty Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The City regularly consults with the Mayor's Office, Department of Community Development, Planning Division, Economic Development officials, Finance Department, Public Works Department, and law enforcement officials to explore and operationalize the needs of community members in Meridian. Much of the conversation during the consultations surrounding the Action Plan deals with housing needs, wage growth, vacancy and affordability rates of housing, identifying households and areas that may be affected by lead-based paint requirements, and work to address poverty in the community. Many of these conversations are still in their preliminary stage and have not directly created outcomes or improved coordination, but work continues to plan and strategize to develop 1) incentives for affordable housing development; 2) partnerships to address service gaps in Meridian; 3) a clear plan/strategy to increase workforce housing developments; 4) a new City Comprehensive Plan that better-addresses and plans for the needs of LMI residents, including those experiencing homelessness; and 5) a socioeconomic profile of the City. All of these will offer insight, strategy, and structure to the City's community development efforts in the coming years. Meridian City Council Meeting Agenda June 4, 2019 – Page 412 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 11 6 Agency/Group/Organization THE JESSE TREE OF IDAHO, INC. Agency/Group/Organization Type Services - Housing Services-homeless What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The Jesse Tree was consulted to discuss the possibility to expand their emergency rental assistance program in Meridian. They provided insights and clarity into the need for their program due to continually rising rents across the City. This consultation contributed to an expansion of CDBG funding that will be given to this organization for homelessness prevention services. 7 Agency/Group/Organization MERIDIAN DEVELOPMENT CORPORATION Agency/Group/Organization Type Publicly Funded Institution/System of Care Other government - Local What section of the Plan was addressed by Consultation? Slum and Blight Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The local urban redevelopment agency was consulted regarding the priority slum and blight needs in the City's redevelopment areas and the people in these areas that are affected. These consultations helped inform the priorities and decisions for funding given to slum and blight projects for PY19. 8 Agency/Group/Organization UNITED WAY OF TREASURE VALLEY Agency/Group/Organization Type Planning organization Foundation What section of the Plan was addressed by Consultation? Housing Need Assessment Anti-poverty Strategy Meridian City Council Meeting Agenda June 4, 2019 – Page 413 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 12 Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The United Way was consulted in efforts to create a Socioeconomic Profile of Meridian in an effort to better understand the housing, transportation, health, food, financial, and education needs of Meridian's residents. This partnership is ongoing and will likely result in funding provided to the City by this organization to conduct research and create plans to understand and meet these needs. 9 Agency/Group/Organization City of Boise Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Homelessness Strategy Non-Homeless Special Needs Market Analysis Economic Development Anti-poverty Strategy Administrative Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The City regularly consults with the City of Boise to ensure that funding recommendations, administrative practices, and other activities are compliant with federal regulations. The coordination also reflects a shared goal to ensure that all activities undertaken with CDBG funds work to meet regional needs as well as local needs. 10 Agency/Group/Organization Neighborworks Boise Agency/Group/Organization Type Services - Housing Service-Fair Housing Major Employer What section of the Plan was addressed by Consultation? Homelessness Strategy Non-Homeless Special Needs Meridian City Council Meeting Agenda June 4, 2019 – Page 414 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 13 Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The City worked with NeighborWorks Boise to discuss the viability of a homeowner rehabilitation program in Meridian. NeighborWorks was not able to develop a program in time to apply for PY19 funding, but plans to work with the City during PY19 to explore this opportunity. 11 Agency/Group/Organization Idaho Fair Housing Forum Agency/Group/Organization Type Service-Fair Housing What section of the Plan was addressed by Consultation? Fair Housing Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The City meets with this group to consult on how to advance the fair housing work of the City and region. These consultations have brought forth fair housing trainings and conferences educating over 1000 people about fair housing law and practice. These meetings also inform how the City will implement its strategies to affirmatively further fair housing. 12 Agency/Group/Organization Neighbors United Collaborative Agency/Group/Organization Type Services - Housing Services-Health Services-Education Services-Employment Service-Fair Housing Services - Refugees What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Fair Housing Meridian City Council Meeting Agenda June 4, 2019 – Page 415 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 14 Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The City regularly consults with this group to understand how to address the needs of LMI refugees in Meridian. Much of the discussion leading up to the development of this Annual Action Plan has been around fair housing and language access services in the community. The City is working with this and other groups to develop resources and materials that can better educate about fair housing best practices while providing refugees and others facing housing discrimination support to overcome negative situations. 13 Agency/Group/Organization Idaho Apartment Association Agency/Group/Organization Type Services - Housing Business Leaders What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Fair Housing Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The City consults, as needed, with this organization to get the private-sector perspective on micro and macro issues in the world of housing and fair housing. These consultations have often informed the conversations and decisions taken to and made by Neighbors United, Idaho Fair Housing Forum, and the CoC's Fair Housing Subcommittee. Identify any Agency Types not consulted and provide rationale for not consulting Not applicable; every agency identified was offered an opportunity to participate in the development of the plan. No agency above was left out. In PY19, the City would like to improve its coordination with housing developers, particularly those developers who specialize in the development of workforce and affordable housing. Increased efforts were not made this year to reach out to these groups as the City is still working to develop internal strategies and plans about how it wants to address the affordable housing needs in the community and how to engage developers in that process. The City is also developing a new Comprehensive Plan that includes consultants doing consultations in the coming months. The decision was made to couple the needed consultation efforts of these Community Development activities with comprehensive planning consultation activities. Meridian City Council Meeting Agenda June 4, 2019 – Page 416 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 15 Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Idaho Housing and Finance Association, Ada County, City of Boise The City maintains goals of improving economic outcomes of low income residents, providing emergency rental assistance, and improving housing options and social and supportive services for people including but not limited to people with special needs and individuals/families leaving domestic violence situations. These will contribute to the CoC objective of Ending Chronic Homelessness by preventing Meridian residents from falling into homelessness. State of Idaho Analysis of Impediments Idaho Housing and Finance Association; Idaho Department of Commerce The fair housing strategies established for Meridian considered opportunities to collaborate with the State. The City regularly involves representatives from IHFA, City of Boise, City of Nampa, City of Caldwell, and Idaho Department of Commerce in the planning, funding, and implementation efforts of fair housing activities in the region and state. Meridian Comprehensive Plan Meridian Planning Division The City Comprehensive Plan was consulted during preparation of the Consolidated Plan to ensure goals were consistent with the needs and desires of the community. Land use and zoning regulations were reviewed to assess barriers to housing choice. ACHA Policies and Procedures ACHA The housing authority policies and procedures were reviewed to ensure they support housing choice and address the greatest needs of low income residents. Table 3 – Other local / regional / federal planning efforts Narrative (optional) The City is working with various stakeholders throughout the region to develop a comprehensive Action Plan, which will improve collaboration between entities, thereby reducing the duplication of efforts and using limited time and resources more effectively. Meridian City Council Meeting Agenda June 4, 2019 – Page 417 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 16 AP-12 Participation – 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting In 2017, the City completed an extensive citizen participation procedure to gain public guidance and information for the 2017-2021 Consolidated Plan. The findings of those efforts have informed the priorities, needs, and goals entirely. During the consolidated planning process, the feedback received from public surveys, stakeholder interviews, and other public feedback created the framework for which all CDBG goals and action plans will be based on. The City has the goal to use the public feedback from the Con Plan to inform funding decisions proposed in this and subsequent annual action plans. In addition to the consolidated plan citizen participation processes, the City has undergone all federally required citizen participation requirements for this action plan. The City encouraged participation in developing and implementing the plan with not only low- and moderate-income persons but also with local and regional institutions, the Continuum of Care, businesses, developers, non-profits, community members, and faith based organizations. These include a minimum 30-day public comment period with a formal public hearing during that comment period. The City published legal notices in two local newspapers (Idaho Statesman and Meridian Press) and posted the PY19 Draft Action Plan on the City’s website. Staff worked with the City’s Communication Department to share information regarding the recommended projects and priorities for the upcoming year as well as the public comment period and public hearing. The Communication Department shares information via Facebook, Twitter, Instagram, LinkedIn, Nextdoor, and a City-wide distribution list. CDBG staff also maintains a distribution list specific to those who have shown interest in CDBG and the same information was sent to that distribution list as well as several partner organizations distribution lists. All comments received were reviewed, acknowledged, and included as an attachment to this plan. The CDBG Scoring Committee was responsible for scoring, ranking, and providing funding recommendations for all applications submitted. This Committee consisted of the following representatives: Four (4) Meridian residents; Two (2) Finance Department staff; One (1) City Council member; One (1) CoC member; One (1) Community Development Department staff; and One (1) Mayor’s Office staff. This multi-perspective approach to project funding recommendations allows the City to incorporate the viewpoints of a wide representation of interests throughout the community to better embody the needs of Meridian. The largest representation was intentionally Meridian residents to encourage the public to more actively participate in determining the path of the Program in the coming year. The CDBG Scoring Committee reviewed and discussed the merits of all grant applications to develop the final recommendations for funding included in this action plan. Meridian City Council Meeting Agenda June 4, 2019 – Page 418 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 17 Citizen Participation Outreach Sort Order Mode of Outreach Target of Outreach Summary of response/attendance Summary of comments received Summary of comments not accepted and reasons URL (If applicable) 1 Public Hearing Non- targeted/broad community A public hearing was held at the City Council meeting on July 16. No comments have been received at this time. No comments have been received at this time. 2 Public Meeting Non- targeted/broad community Public meetings were held during City Council meetings on May 7, June 4, and July 16. These meetings included presentations that outlined the applications received, funding recommendations, specific projects, presentations by recommended potential subrecipients, and discussion by Council on the proposed projects. No comments received at this time. No comments received at this time. Meridian City Council Meeting Agenda June 4, 2019 – Page 419 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 18 Sort Order Mode of Outreach Target of Outreach Summary of response/attendance Summary of comments received Summary of comments not accepted and reasons URL (If applicable) 3 Newspaper Ad Non- targeted/broad community Legal notices were published in the Idaho Statesman and Meridian Press Tribune newspapers on May 31 that described the public presentations, comment period, and hearing regarding this plan. No comments received at this time. No comments received at this time. 4 Internet Outreach Non- targeted/broad community Notices of the public comment period and public hearing were sent out using the City's social media accounts (Facebook, Twitter, Instagram, LinkedIn, Nextdoor). No comments received at this time. No comments received at this time. Meridian City Council Meeting Agenda June 4, 2019 – Page 420 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 19 Sort Order Mode of Outreach Target of Outreach Summary of response/attendance Summary of comments received Summary of comments not accepted and reasons URL (If applicable) 5 Email Minorities Persons with disabilities Non- targeted/broad community Residents of Public and Assisted Housing Notices of the public comment period and public hearing were sent out using multiple distribution lists including that of the Meridian CDBG Program, Mayor's Office, Behavioral Health Board, CoC and ACHA. No comments received at this time. No comments received at this time. 6 Flyers Minorities Persons with disabilities Non- targeted/broad community Residents of Public and Assisted Housing Flyers advertising the public comment period and public hearing were distributed to subrecipients to display to customers, potential customers, and other stakeholders. No comments received at this time. No comments received at this time. Table 4 – Citizen Participation Outreach Meridian City Council Meeting Agenda June 4, 2019 – Page 421 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 20 Expected Resources AP-15 Expected Resources – 91.220(c)(1,2) Introduction The City of Meridian anticipated receiving $424,162 in CDBG funds for PY19 and will leverage staff time to complete projects implemented by the City. The majority of CDBG projects are implemented by subrecipients and the City expects funds to be leveraged with CDBG funds to improve the outcome of the project. Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ CDBG public - federal Acquisition Admin and Planning Economic Development Housing Public Improvements Public Services 424,162 0 0 424,162 800,000 The City has allocated all prior year funding and expects to receive around $400,000 for each of the remaining two years of the Con Plan. Table 5 - Expected Resources – Priority Table Meridian City Council Meeting Agenda June 4, 2019 – Page 422 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 21 Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City of Meridian does not receive funding for HUD programs other than CDBG and there are no additional state or federal funds available to leverage for the Program. The City does use local funds to leverage staff time to implement all CDBG activities. The projects identified below anticipates leveraging the following resources: ACHA – local and federal funds for staff time to administer the homeownership program and to assist with ongoing mortgages for those who qualify; Boys & Girls Club –private funds to administer the scholarship program and provide additional scholarships to those who are unable to access CDBG funding; CATCH, Inc. – private funds to administer the program; City of Meridian – local funds to pay staff salaries; MDC – local funds to pay administrative salaries, design costs, and a portion of the construction costs; Pathways Community Crisis Center – local and private funds will be used to administer the program and provide additional support to those who are unable to access CDBG funding; and The Jesse Tree of Idaho –private funds will be used to administer the program and provide additional assistance to those who are unable to access CDBG funding. If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan There are currently no publically owned lands within Meridian that have been identified to specifically address needs of the Con Plan or the Action Plan. Discussion The City and its subrecipients will work to leverage funding and in-kind resources to help maximize the usage of CDBG funding. Meridian City Council Meeting Agenda June 4, 2019 – Page 423 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 22 Annual Goals and Objectives AP-20 Annual Goals and Objectives Goals Summary Information Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Improve Accessibility 2017 2021 Non- Homeless Special Needs Better Accessibility in Meridian Improve Accessibility in Meridian CDBG: $295,662 Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit: 866 Persons Assisted 2 Enhance Homeownership Opportunities 2017 2021 Affordable Housing Homeownership Opportunities: 80-120 Percent of AMI Down Payment Assistance Opportunities CDBG: $30,000 Direct Financial Assistance to Homebuyers: 3 Households Assisted 3 Administration and Fair Housing Activities 2017 2021 Admin CDBG: $35,000 Other: 0 Other Meridian City Council Meeting Agenda June 4, 2019 – Page 424 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 23 Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 4 Provide Social Services 2017 2021 Non- Homeless Special Needs Low income services Improvements in Economic Stability Homeownership Opportunities: 80-120 Percent of AMI Rental Assistance and Affordable Rental Units Improved Housing Options and Supportive Services Rental Assistance Programs and Rental Units Service Programs - Low Income and Special Needs CDBG: $63,500 Public service activities other than Low/Moderate Income Housing Benefit: 70 Persons Assisted Homelessness Prevention: 78 Persons Assisted Table 6 – Goals Summary Goal Descriptions 1 Goal Name Improve Accessibility Goal Description The City will coordinate with the Public Works Department and MDC to improve accessibility by funding right of way improvements and upgrading/installing streetlights. 2 Goal Name Enhance Homeownership Opportunities Goal Description The City will provide funding to ACHA to supplement closing and down payment costs for LMI households. Meridian City Council Meeting Agenda June 4, 2019 – Page 425 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 24 3 Goal Name Administration and Fair Housing Activities Goal Description The City will administer the Program, including collaboration with local entities to educate residents and landlords on fair housing rights and responsibilities. 4 Goal Name Provide Social Services Goal Description The City will address identified needs by providing local agencies with funding to provide childcare, homelessness prevention, access to economic stability, and triage for behavioral health crises. Meridian City Council Meeting Agenda June 4, 2019 – Page 426 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 25 Projects AP-35 Projects – 91.220(d) Introduction The City has allocated CDBG funds to projects that meet the priority needs and goals identified in the 2017-2021 Con Plan. Projects # Project Name 1 Homelessness Prevention 2 Youth Extended Care Scholarships 3 Homeownership Assistance 4 Streetlight Improvements Near Schools 5 E. Third Street Right of Way Improvements 6 SOAR Care Coordination 7 Pathways Community Crisis Center 8 Administration and Fair Housing Table 7 - Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs Projects were prioritized based on the needs identified in the 2017-2021 Con Plan, needs expressed in the PY19 CDBG competitive application process, and the experiences of the CDBG Scoring Committee. A common obstacle for all public service projects (Projects 1, 2, 6, and 7 in the table above) is the lack of available funding to provide the necessary level of services. To address this, subrecipients will leverage other funding sources and utilize screening criteria to provide services to those with the highest level of need first. The Homeownership Assistance (Project 3 in the table above) program’s main obstacle is related to the soaring housing market in Meridian and lack of affordable homes. There are often bidding wars for the few affordable units that come onto the market. To address this, ACHA has developed close working relationships with lenders to identify additional sources of assistance that will make the homebuyers more competitive in this market. The public facilities projects (Projects 4 and 5 in the table above) have the potential obstacle of rising construction costs, which is related to the soaring housing market. Oftentimes it is difficult to find a contractor to complete smaller construction projects because there is such a demand for large construction projects right now. No obstacles have been identified for Administration and Fair Housing (Project 8 above). Meridian City Council Meeting Agenda June 4, 2019 – Page 427 of 467 Community Development Block Grant (CDBG) PY19 Action Plan City of Meridian P a g e | 26 AP-38 Project Summary Project Summary Information Meridian City Council Meeting Agenda June 4, 2019 – Page 428 of 467 City of Meridian P a g e | 27 1 Project Name Homelessness Prevention Target Area N/A Goals Supported Provide Social Services Needs Addressed Improvements in Economic Stability Service Programs - Low Income and Special Needs Funding CDBG: $21,000 Description Provides a "safety net" to extremely low-, very low- and low-income families in need of short term, temporary assistance to keep them from slipping into homelessness. This is a proactive program that is dedicated to the prevention of homelessness in our community. Target Date 9/30/2020 Estimate the number and type of families that will benefit from the proposed activities 26 LMI households averaging 3 people per household who are at risk of homelessness. Location Description Services will be provided at The Jesse Tree of Idaho, located at 1121 Miller Street in Boise and will benefit households throughout Meridian. Planned Activities (05Q) Subsistence Payments 2 Project Name Youth Extended Care Scholarships Target Area N/A Goals Supported Provide Social Services Needs Addressed Improvements in Economic Stability Service Programs - Low Income and Special Needs Funding CDBG: $13,000 Description Provides funding for low- to moderate-income families to participate in before and after school programs as well as summer programs at a free or reduced cost. Target Date 9/30/2020 Estimate the number and type of families that will benefit from the proposed activities 20 LMI households with children under age 13. Location Description Services will be provided at the Meridian Boys & Girls Club, located at 911 N. Meridian Road in Meridian. Meridian City Council Meeting Agenda June 4, 2019 – Page 429 of 467 City of Meridian P a g e | 28 Planned Activities (05L) Child Care Services 3 Project Name Homeownership Assistance Target Area N/A Goals Supported Enhance Homeownership Opportunities Needs Addressed Homeownership Opportunities: 80-120 Percent of AMI Down Payment Assistance Opportunities Funding CDBG: $30,000 Description Provides safe and affordable housing and fostering self-sufficiency and stability for people in need through down payment and/or closing cost assistance. Target Date 9/30/2020 Estimate the number and type of families that will benefit from the proposed activities 3 LMI households purchasing a home in Meridian. Location Description Services will be provided at ACHA's offices located at 1001 S. Orchard Street in Boise. Planned Activities (13B) Homeownership Assistance 4 Project Name Streetlight Improvements Near Schools Target Area N/A Goals Supported Improve Accessibility Needs Addressed Better Accessibility in Meridian Improve Accessibility in Meridian Funding CDBG: $115,662 Description Install/upgrade to LED fixtures and poles on walking routes to Meridian schools in LMI areas to provide a safe and reliable access for children to get to school. Target Date 9/30/2020 Estimate the number and type of families that will benefit from the proposed activities 166 households with an average of 4 persons per household, who reside in the LMI area. Meridian City Council Meeting Agenda June 4, 2019 – Page 430 of 467 City of Meridian P a g e | 29 Location Description Neighborhoods in walking zone of Meridian Middle and Meridian High Schools near W. Camellia Ln, NW 12th Ave., and W. State St. Planned Activities (03K) Street Improvements 5 Project Name E. Third Street Right of Way Improvements Target Area N/A Goals Supported Improve Accessibility Needs Addressed Improvements in Economic Stability Improve Accessibility in Meridian Funding CDBG: $180,000 Description Right-of-way improvements to include tilling of a ditch, curb, gutter, and sidewalk improvements. Target Date 9/30/2020 Estimate the number and type of families that will benefit from the proposed activities 100 LMI households with an average of four people per household who live or travel in the Redevelopment Area of Meridian. Location Description E. Third Street between Broadway and the railroad tracks. Planned Activities (03L) Sidewalks 6 Project Name SOAR Care Coordination Target Area N/A Goals Supported Provide Social Services Needs Addressed Improvements in Economic Stability Improved Housing Options and Supportive Services Service Programs - Low Income and Special Needs Funding CDBG: $16,000 Description Provides Care Coordination and assistance for individuals applying for SSI/SSDI who are experiencing homelessness and have a disability. Target Date 9/30/2020 Estimate the number and type of families that will benefit from the proposed activities 8 LMI individuals currently experiencing or at risk of homelessness that also have a disability. Meridian City Council Meeting Agenda June 4, 2019 – Page 431 of 467 City of Meridian P a g e | 30 Location Description Services will be provided throughout the community, including at the CATCH, Inc. offices located at 503 S. Americana Blvd. in Boise. Planned Activities (05B) Disability Services 7 Project Name Pathways Community Crisis Center Target Area N/A Goals Supported Provide Social Services Needs Addressed Service Programs - Low Income and Special Needs Funding CDBG: $13,500 Description Provides up to 23 hour and 59 minutes of triage and stabilization to adults experiencing a mental health and/or substance use crisis. Target Date 9/30/2020 Estimate the number and type of families that will benefit from the proposed activities 22 LMI individuals with a mental health and/or substance use crisis. Location Description Services will be provided at Pathways Crisis Center located at 7192 Potomac Dr. in Boise. Planned Activities (05O) Mental Health Services 8 Project Name Administration and Fair Housing Target Area N/A Goals Supported Administration and Fair Housing Activities Needs Addressed N/A Funding CDBG: $35,000 Description This project will have activities that relate to the administrative, planning, and fair housing processes of the CDBG program during PY19. Target Date 9/30/2020 Estimate the number and type of families that will benefit from the proposed activities N/A Location Description Administration office is located in Meridian City Hall at 33 E. Broadway Ave. suite 102. Planned Activities (21A) Administration and Planning Meridian City Council Meeting Agenda June 4, 2019 – Page 432 of 467 City of Meridian P a g e | 31 AP-50 Geographic Distribution – 91.220(f) Description of the geographic areas of the entitlement (including areas of low -income and minority concentration) where assistance will be directed The City of Meridian’s basis for allocating projects is geographically delineated within its municipal boundaries. Funding is determined by meeting national objectives, qualifying eligible activities, and through a competitive application process. The City does not specify target areas by census tract or block group. There are four (4) Census Tracts that are either fully or partially within Meridian’s municipal boundaries: census tracts 0103.21; 0103.22; 0103.33; and 0103.35. The use of CDBG funding is not pre -determined on areas of low- and moderate- income concentration or racial characteristics. Service agencies providing CDBG funded services are primarily located in Boise; however, low- and moderate-income clients served reside in Meridian. Two area benefit projects have been identified for PY19: LMI Benefit: streetlights will be upgraded/installed in census tract 103.22 Slum and Blight: right of way street improvements will be completed in Census Tract 103.21 Geographic Distribution Target Area Percentage of Funds Table 8 - Geographic Distribution Rationale for the priorities for allocating investments geographically No projects were prioritized based solely on geographic area. Discussion The City allocates funds to assist low- to moderate-income (LMI) Meridian residents without targeting or prioritizing specific geographic locations. Meridian City Council Meeting Agenda June 4, 2019 – Page 433 of 467 City of Meridian P a g e | 32 Affordable Housing AP-55 Affordable Housing – 91.220(g) Introduction The City of Meridian dedicates funding to providing LMI Meridian residents with affordable housing. One Year Goals for the Number of Households to be Supported Homeless 0 Non-Homeless 3 Special-Needs 0 Total 3 Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 0 Acquisition of Existing Units 3 Total 3 Table 10 - One Year Goals for Affordable Housing by Support Type Discussion Funding is allocated for acquisition of existing single-family units. ACHA will utilize this funding to subsidize mortgage principal amounts, assist with closing costs, and provide up to 50% of the required down payment. To ensure the Section 215 definition of affordable housing is met, ACHA requires participants to qualify as a first-time homebuyer, purchase a home that will be their principal residence, and the homebuyer's annual household income must be at or below 80% of Area Median Income. Additionally, ACHA offers participants housing counseling and works with homebuyers to find housing where the cost of the housing is reasonable and affordable to the homebuyer, so the housing does not exceed 95 percent of the median purchase price for the area. Meridian City Council Meeting Agenda June 4, 2019 – Page 434 of 467 City of Meridian P a g e | 33 AP-60 Public Housing – 91.220(h) Introduction The City of Meridian is served by the Ada County Housing Authority (ACHA), who administers the Homeownership Voucher Program, Housing Choice Voucher, Mainstream Voucher, as well as managing the Family Self Sufficiency Program. Actions planned during the next year to address the needs to public housing As part of the City’s overall Comprehensive Plan, Meridian has identified a goal of offering a diversity of housing types for all economic levels throughout the City. To accomplish this goal, Meridian encourages quality housing projects for all economic levels throughout the city. The City supports a variety of residential categories (low-, medium-, medium-high and high-density single family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of opportunities to provide housing affordability to all. In spite of these efforts, ACHA has identified a lack of affordable units as a barrier to eligible renters and potential homeowners. Meridian is one of the towns within the greater Boise Metropolitan Area, locally known as the Treasure Valley, which ACHA serves. The Treasure Valley as a whole struggles with accessibility to affordable housing and necessary public services. ACHA estimates that 30% of households receiving Housing Choice Vouchers (HCV) are unable to identify a housing unit within 120 days, requiring them to relinquish the voucher and return to the waiting list. The City will continue to collaborate with ACHA, the CoC, and other partners during PY19 to move forward with the steps identified in the “Housing Affordability in Meridian” whitepaper. The whitepaper is currently being developed and is anticipated to be presented to Council in Fall 2019, with specific action steps identified at that time. Likely actions will include exploring Idaho’s Housing Trust Fund and funding opportunities with Idaho Housing and Finance Association; working with ACHA to evaluate various strategies of administering their homeownership programs; and working with potential partners to administer a homeowner rehabilitation program. Actions to encourage public housing residents to become more involved in management and participate in homeownership ACHA encourages public housing residents to participate in homeownership by: Referring families interested in homeownership to first-time homebuyer workshops covering the following topics: benefits of and preparation for homeownership, credit analysis, FICO scoring methodology, mortgage types and requirements, private mortgage insurance, loan-to- value ratio, down payment assistance programs, escrow and title process, property taxes, home maintenance, and homeowner responsibilities. Providing one-on-one meetings with a Homeownership Coordinator to determine short and long term goals in obtaining homeownership and to make a plan to reduce any barriers that need to be addressed. Collaborating with nonprofit partner agencies, lenders, and realtors in the delivery of counseling Meridian City Council Meeting Agenda June 4, 2019 – Page 435 of 467 City of Meridian P a g e | 34 services for low- to moderate-income first-time homebuyers in the FSS/HCV programs. Expanding partnerships with community organizations, lending institutions, and real estate professionals. Actively marketing the Homeownership program to existing voucher holders through quarterly newsletters and attending the annual recertification meetings for voucher holders to explain the programs. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance ACHA is not a troubled PHA. Discussion The City is committed to helping LMI households access necessary services and homeownership as desired through a variety of methods. Meridian City Council Meeting Agenda June 4, 2019 – Page 436 of 467 City of Meridian P a g e | 35 AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction The City coordinates with the Boise City/Ada County Continuum of Care (CoC) and the Region 4 Behavioral Health Board (BHB) to identify the strategies to address needs of those who are at risk of or currently experiencing homelessness. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City of Meridian has been an active member of the CoC for the last four years to better understand and coordinate the needs that Meridian residents who are currently or at risk of experiencing homelessness face and how to better serve them. In addition, City representatives are frequently involved in public discussions, presentations, and meetings with citizens, other governmental officials, and local service providers including West Ada School District, Jesse Tree, and CATCH to provide support, understanding, and outreach to those who are experiencing homelessness in Meridian. In previous years, the City worked with the CoC to add data points to the CoC’s Homeless Management Information System (HMIS) to enable the City to determine how many Meridian residents are experiencing homelessness and the reasons for their housing crisis. This data and information will be evaluated during PY19 to better inform strategies and partnerships for the City to implement. The City is committed to serving the individual needs of Meridian’s homeless population as identified by the CoC and local organizations. The City has also worked with the CoC to conduct the annual Point-in-Time Count, which helps determine the number of people who are experiencing homelessness on a given day. This information allows the City to understand the level of homelessness in Meridian and to develop a program to better serve those in need. The City will continue to assist with this process in upcoming years. The City intends to continue to use its partners to identify, understand, and support those experiencing homelessness (especially persons experiencing unsheltered homelessness) or at risk of homelessness with special needs in Meridian. Addressing the emergency shelter and transitional housing needs of homeless persons While there are emergency shelter and transitional housing facilities located in other nearby cities in the Treasure Valley, none of these facilities are located within City of Meridian. The City has prioritized funding homelessness prevention to mitigate the need for these services, but also works closely with the CoC and Coordinated Entry to assist Meridian residents who are in need of emergency shelter or transitional housing. The City encourages agencies who provide these services to apply for CDBG funding, but there were no applications during PY19 for projects directly related to emergency shelters or transitional housing projects. However, all services to be funded are available to those who qualify. Beginning in PY19, the City will partner with CATCH to provide funding for access to SSI/SSDI Outreach, Meridian City Council Meeting Agenda June 4, 2019 – Page 437 of 467 City of Meridian P a g e | 36 Access, and Recovery (SOAR) care coordination. SOAR can provide the economic stability needed to obtain or maintain housing for low-income Meridian residents experiencing homelessness. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The City will provide funding to ACHA to assist with down payment and closing cost assistance to low- to moderate-income residents of Meridian. In addition, Meridian’s work with Jesse Tree and CATCH has helped provide rental and case management services aimed at preventing and resolving needs for those currently experiencing homelessness or at risk of homelessness in Meridian. The partnerships that the City has with local committees, organizations, and networks in evaluating, understanding, and addressing the many needs of Meridian residents experiencing homelessness include Meridian Police Department, Ada County Sheriff’s Office, City of Boise, City of Nampa, City of Caldwell, Women’s and Children’s Alliance, Jesse Tree, Boys & Girls Clubs of Ada County, West Ada School District, CATCH, Ada County Housing Authority, Local HUD office, CoC, Meridian Food Bank, United Way, NeighborWorks Boise, IHFA, Terry Riley, El-Ada Community Action, Our Path Home, and many others. These partnerships are extensive and ongoing in order to help address and prevent homelessness in Meridian. These efforts, particularly coordination and participation with CATCH and the CoC are designed to assist local service providers in helping persons experiencing homelessness make the transition to permanent housing and independent living while shortening the time individuals and families experience homelessness. In addition, the City's relationships with ACHA, CATCH, and Jesse Tree are aimed to develop activities through the Program that facilitate access for individuals and families experiencing homelessness to affordable housing units while also preventing individuals and families from becoming homeless. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. The City is actively involved in the CoC, which is comprised of representation from ACHA, Health and Welfare, mental health service providers and other service agencies. The Ada County Sheriff, Boise Police Department and Idaho Department of Juvenile Corrections are also part of the CoC. The CoC coordinates, collects data, reviews data, and prioritizes strategies based on data and input from providers. The priority over the last two years has been Coordinated Entry and Permanent Supportive Meridian City Council Meeting Agenda June 4, 2019 – Page 438 of 467 City of Meridian P a g e | 37 Housing. Coordinated Entry is housed with Our Path Home and is available to all communities within Ada County. Case conferencing is coordinated between health, mental health, and service providers for vulnerable households. The City is also involved in the Behavioral Health Board (BHB), which focuses on mental health and substance use disorders. The BHB is a government entity established by the Idaho legislature in 2014 to advise Idaho’s behavioral health authority, identify gaps, and promote improvements to the delivery of integrated services for behavioral health in Idaho. The Board promotes and supports prevention, intervention, recovery and resiliency for individuals and families in need. It is composed of 23 stakeholders, advocates, and professionals across the continuum of care. Involvement with this group allows the City to understand the broader needs of the community as related to behavioral health in general and specifically for those who are being discharged from institutional settings such as mental health facilities and corrections programs. Beginning in PY19, the City will be partnering with Pathways Community Crisis Center to provide funding for triage to those with a mental health or substance use crisis. Stabilizing these type of crises outside of an emergency room will decrease the likelihood of psychiatric hospitalization, which will help a precariously housed person maintain their housing. During PY19 the City will also provide funding to Jesse Tree to keep families, individuals, and children who are at risk of eviction stably housed. Meridian partners with other organizations such as CATCH to assess needs and provide services for those at risk of becoming homeless. Discussion Much of the work funded through the Program is directed at housing stability for Meridian’s LMI residents. In addition to the services previously mentioned, the City is focusing on public transportation for seniors, ADA compliance improvements to public facilities, and public facility improvements such as sidewalk and streetlight improvements in LMI areas are focused, outside of those already noted, to meet the needs of persons who are and who are not homeless in the community. Meridian City Council Meeting Agenda June 4, 2019 – Page 439 of 467 City of Meridian P a g e | 38 AP-75 Barriers to affordable housing – 91.220(j) Introduction: Section V of the Consolidated Plan and Fair Housing Assessment, a supplement to the City’s 2017-2021 Consolidated Plan which can be found in the Grantee Unique Appendices, analyzes public and private barriers to housing choice in Meridian. Stakeholders were also interviewed about housing barriers. Barriers associated with tax policies, land use controls and zoning, building codes, fees and charges, growth limits, and policies affecting the return on residential investment were not identified as barriers. On the contrary, the review found a favorable environment for development and a migration toward more diverse housing types. As such, the actions summarized below do NOT address the negative effects of public policies that serve as barriers to affordable housing (policies, procedures, processes). Instead, they focus on actions that address other types of identified barriers. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and char ges, growth limitations, and policies affecting the return on residential investment The City has expressed a commitment to creating more diverse housing types through its redevelopment plan for downtown. The Destination Downtown plan states that creating diverse housing opportunities for different housing needs and life-cycles in downtown Meridian is important to support new businesses and activity. A healthy housing mix will also help to draw people downtown and ensure 24-7 activity. Housing created or redeveloped as part of the downtown plan is expected to include apartments, townhomes, condominiums, duplexes, and single-family homes. The City helped facilitate the recent RFP for a large portion of the publicly-owned properties in downtown Meridian with a priority given to proposals that focused on developing mixed use and high-density housing. The project that was awarded, Downtown Lofts, will bring several affordable units to downtown Meridian including six (6) that will be dedicated to CATCH participants. This project is expected to be completed in early 2021. In 2017, to evaluate potential fair housing concerns within the City’s zoning code, the City had BBC Consulting utilize a “Review of Public Policies and Practices (Zoning and Planning Codes)” form recently circulated by the Los Angeles fair housing office of HUD. The research did not reveal any negative effects of public policies that serve as barriers to affordable housing. This includes land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting returns on residential investment. In addition, over the next few program years, the City intends to undergo a review of potential policy and code changes that will incentivize the future development of multi-family and affordable housing units in Meridian. Discussion: Please see the Grantee Unique Appendices attached to the City’s 2017-2021 Consolidated Plan for details (Section V, pages 9 through 11). Meridian City Council Meeting Agenda June 4, 2019 – Page 440 of 467 City of Meridian P a g e | 39 AP-85 Other Actions – 91.220(k) Introduction: This section discusses the Other Actions the City will take to address the needs of low-income residents. Actions planned to address obstacles to meeting underserved needs The City will continue to engage in conversations with neighboring communities and service providers to identify and address underserved needs, maintain affordable housing, and reduce the number of families living in poverty. Actions planned to foster and maintain affordable housing The City intends to partner with local service providers that will assist in fostering and maintaining affordable housing. Projects funded during PY19 will provide: emergency assistance to families who are at risk of eviction and homelessness; scholarships for children to participated in extended care programs so their caregivers can work; and down payment assistance to help renter households become homeowners. Additionally, the City will be working with service providers that focus on providing stability to those with mental health and/or substance use disorders to allow them to gain or maintain affordable housing with access to: care coordination and assistance for individuals applying for SSI/SSDI who are experiencing homelessness and have a disability; and up to 23 hour and 59 minutes of triage and stabilization to adults experiencing a mental health or substance use crisis. The City will also explore additional partnerships—including partnerships with mission-driven and private developers—to bring more workforce housing into downtown and underutilized land parcels. Actions planned to reduce lead-based paint hazards Over the course of the upcoming program year, the City will provide information regarding lead-based paint hazards to educate the public and continue to gauge the prevalence of lead paint contamination within the City. There is a wealth of information already available from HUD, the State, neighboring communities, and various organizations that staff will gather and make available at City Hall, on the City’s website, and at other locations throughout the community as needed. Actions planned to reduce the number of poverty-level families The City will fund projects to assist poverty-level individuals and families access services that provide a support system and allow them to focus on the steps they need to take to improve their living situation. Projects include programs that provide emergency assistance to families who are at risk of homelessness, housing cost assistance for residents unable to cover the full costs of home purchases, and a fast-track process to access SSI/SSDI. The City's local strategic plan also plans to address poverty- based issues through the expansion of needed public services as well as the ever-strong focus of Meridian on economic development and the expansion of quality employment opportunities for the jurisdiction’s LMI population. As part of its Strategic Plan, the City is working on an in-depth socioeconomic profile of the City to help identify the needs of community members as it pertains to housing, finances, food, education, Meridian City Council Meeting Agenda June 4, 2019 – Page 441 of 467 City of Meridian P a g e | 40 healthcare, and transportation. Completing this research will allow the City to better understand the factors that are contributing to residents who are facing poverty in Meridian, as well as help define solutions that could help mitigate those factors. The City’s hope is that this research will provide long- term insights and strategies to reduce the number of poverty-level families in Meridian. Actions planned to develop institutional structure The City recently made the CDBG Administrator position a full-time position and changed the position title to Community Development Program Coordinator. This position is now funded out of the City’s general fund. This institutional change is designed to provide more time to effectively manage the CDBG program and provide flexibility for the position to expand efforts into economic and other areas that can help meet the community development needs of the City. Staff will continue to work to attain relevant and appropriate professional development trainings during the program year to learn and address current and future institutional problems. Discussions will continue about the expansion and opportunities to add new program staff to assist in this community development work. The City has been involved in the institutional restructuring of the CoC as well as the implementation of new HMIS and Coordinated Entry standards for service providers in the County. These activities have dramatically altered the institutional framework of housing and other service providers in the region and has improved the efficiency and transparency of the coordinated work being done to address these needs. The City hopes to identify new institutional structures that can be developed, reformed or changed to better support the needs of those most at risk in the region (e.g. transitional and emergency housing networks). Actions planned to enhance coordination between public and private housing a nd social service agencies City staff will be working with the CoC to identify ways to enhance coordination between public and private housing and social service agencies. As in many communities, there is not enough funding to provide the level of services we’d like so the CoC plans to identify a way of coordinating services that are available and reducing duplication of services for a more effective use of funding. Multiple methods will be explored including phone apps and enhancing services that are already available. The City's partnership and funding relationship with local housing service organizations including NeighborWorks Boise, Jesse Tree, and Ada County Housing Authority will continue to expand in this program year. In addition, coordination with other organizations like CATCH, Boise Rescue Mission, Interfaith Sanctuary, Terry Riley, El-Ada Community Action, Jannus, Idaho Office for Refugees, Agency for New Americans, Women’s and Children’s Alliance, and all members associated with the local CoC (including private housing developers) will continue to be built upon to improve networks, coordination, and problem solving in the jurisdiction. Meridian's participation in the local CoC, housing and homelessness roundtables, and other regional coordination efforts outlines the City's continued action plan for enhancing the networking and coordination between public and private housing and social service agencies. Discussion: The City intends to fund multiple projects that will improve access to affordable housing and suitable Meridian City Council Meeting Agenda June 4, 2019 – Page 442 of 467 City of Meridian P a g e | 41 living environments for Meridian residents. Staff will be working with subrecipients to identify barriers within their programs and find ways to address them to provide more effective services. Staff will also identify ways to improve and expand Meridian’s CDBG Program for future years. Meridian City Council Meeting Agenda June 4, 2019 – Page 443 of 467 City of Meridian P a g e | 42 Program Specific Requirements AP-90 Program Specific Requirements – 91.220(l)(1,2,4) Introduction: Below is a description of the program requirements for Meridian's CDBG program and its commitment to meet those requirements. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 53.75% This City's certification period includes program years 2018, 2019, and 2020. The City commits to meet the 70% LMI benefit requirement of the federal CDBG program over the span of that three year certification period. With that said, during Program Year 2018 and 2019 the City has allocated 76.87% of its funding to LMI projects. The City will ensure that the three-year certification requirement will be met when reviewing funding applications for PY20. Meridian City Council Meeting Agenda June 4, 2019 – Page 444 of 467 City of Meridian P a g e | 43 Attachments Meridian City Council Meeting Agenda June 4, 2019 – Page 445 of 467 City of Meridian P a g e | 44 Citizen Participation Comments No comments at this time. Meridian City Council Meeting Agenda June 4, 2019 – Page 446 of 467 City of Meridian P a g e | 45 Grantee Unique Appendices Consolidated Plan and Fair Housing Assessment Meridian City Council Meeting Agenda June 4, 2019 – Page 447 of 467 City of Meridian P a g e | 46 Meridian City Council Meeting Agenda June 4, 2019 – Page 448 of 467 City of Meridian P a g e | 47 Meridian City Council Meeting Agenda June 4, 2019 – Page 449 of 467 City of Meridian P a g e | 48 Meridian City Council Meeting Agenda June 4, 2019 – Page 450 of 467 City of Meridian P a g e | 49 Meridian City Council Meeting Agenda June 4, 2019 – Page 451 of 467 City of Meridian P a g e | 50 Meridian City Council Meeting Agenda June 4, 2019 – Page 452 of 467 City of Meridian P a g e | 51 Meridian City Council Meeting Agenda June 4, 2019 – Page 453 of 467 City of Meridian P a g e | 52 Meridian City Council Meeting Agenda June 4, 2019 – Page 454 of 467 City of Meridian P a g e | 53 Meridian City Council Meeting Agenda June 4, 2019 – Page 455 of 467 City of Meridian P a g e | 54 Meridian City Council Meeting Agenda June 4, 2019 – Page 456 of 467 City of Meridian P a g e | 55 Meridian City Council Meeting Agenda June 4, 2019 – Page 457 of 467 City of Meridian P a g e | 56 Meridian City Council Meeting Agenda June 4, 2019 – Page 458 of 467 City of Meridian P a g e | 57 Meridian City Council Meeting Agenda June 4, 2019 – Page 459 of 467 Copies of the Action Plan are available in the Community Development Department at Meridian City Hall or online at meridiancity.org/cdbg THE CITY OF MERIDIAN IS SEEKING PUBLIC COMMENT ON THE ACTION PLAN FOR THE UPCOMING YEAR (OCTOBER 1, 2019 - SEPTEMBER 30, 2020) WE NEED YOUR INPUT! M E R I D I A N C O M M U N I T Y D E V E L O P M E N T B L O C K G R A N T (C D B G ) P R O G R A M Meridian City Council Meeting Agenda June 4, 2019 – Page 460 of 467 A N N U A L G O A L S R i g h t -o f -w a y i m p r o v e m e n t s a n d u p g r a d e /i n s t a l l a t i o n o f s t r e e t l i g h t s Improve Accessibility S u p p l e m e n t c l o s i n g a n d /o r d o w n p a y m e n t c o s t s f o r e l i g i b l e h o u s e h o l d s Enhance Homeownership S e r v i c e s t o a s s i s t w i t h c h i l d c a r e , h o m e l e s s n e s s p r e v e n t i o n , e c o n o m i c s t a b i l i t y , a n d t r i a g e f o r b e h a v i o r a l h e a l t h c r i s e s Provide Social Services m e r i d i a n c i t y .o r g /c d b g C O M M U N I T Y I N V O L V E M E N T T h e A c t i o n P l a n d e f i n e s t h e a c t i v i t i e s a n d p r i o r i t i e s f o r t h e u p c o m i n g y e a r o f t h e M e r i d i a n C D B G P r o g r a m . P r o v i d e y o u r f e e d b a c k b y J u l y 1 6 , 2 0 1 9 t o C r y s t a l C a m p b e l l a t c c a m p b e l l @ m e r i d i a n c i t y .o r g o r b y p h o n e a t (2 0 8 ) 4 8 9 -0 5 7 5 Meridian City Council Meeting Agenda June 4, 2019 – Page 461 of 467 EIDIAN,+-- DAJ CITY COUNCIL WORK SESSION AGENDA June 4, 2019 Agenda Item Number: 7 B Project File Name/Number: Item Title: Planning department Report: Proposed Code Update to Implement Parklet Permits. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.B . Presenter: Caleb Hood Estimated Time f or P resentation: 15 minutes Title of I tem - Planning Department Report: Proposed Code Update to Implement P arklet Permits AT TAC HM E NT S: Description Type Upload D ate Draft Update - Parklet Permits Cover Memo 5/20/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 462 of 467 DRAFT 5-20-19 PARKLET PERMIT ORDINANCE PAGE 1 OF 4 CITY OF MERIDIAN ORDINANCE NO. ________________ BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER AN ORDINANCE AMENDING MERIDIAN CITY CODE SECTION 8-1-1, ADDING A DEFINITION OF PARKLET; RENUMBERING MERIDIAN CITY CODE SECTIONS 8- 1-3, 8-1-4, 8-1-5, AND 8-1-6 TO BE SECTIONS 8-1-4, 8-1-5, 8-1-6, AND 8-1-7, RESPECTIVELY; ADDING A NEW SECTION TO MERIDIAN CITY CODE TITLE 8, CHAPTER 1, SECTION 8-1-3, REGARDING REQUIREMENTS FOR PARKLETS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, parklets, public spaces created when a public or private entity converts one or more existing on-street parking spaces into public open space, are a cost-effective means to activate streets, create more vibrant neighborhoods, and promote economic vitality; WHEREAS, there is a demand for the installation of parklets in Meridian’s downtown City Core; WHEREAS, on April 27, 2016, the City and Ada County Highway District (“ACHD”) entered into a Second Amendment and Addendum to Master License Agreement , in which ACHD and City agreed to allow City to regulate, control, and authorize parklets in the Meridian City Core on an ongoing basis, pursuant to jointly developed design standards and safety regulations for parklet installations, and pursuant to ACHD approval through the City of Meridian Citizen’s Use Permit process; WHEREAS, on October 17, 2017, following ACHD’s implementation of a special event permit for temporary uses of the right-of-way in spring 2017, the City repealed its Citizen’s Use Permit; and WHEREAS , on March 12, 2019, the City and ACHD entered into a Third Amendment and Addendum to Master License Agreement for Regulation and Maintenance of Sidewalk Facilities in the Meridian City Core, by which agreement the parties 1) affirmed City’s authority to allow parklets in the downtown core, 2) adopted mutually acceptable standards for parklet design and construction, and 3) agreed that the City would establish a parklet permitting process, to serve as the framework for City’s and ACHD’s review and approval of parklets in downtown Meridian; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Meridian City Code section 8-1-1 shall be amended by the addition of language as follows: PARKLET: A public space created when a public or private entity converts one or more existing on-street public parking spaces into public open space using visual or physical barriers. Parklets Meridian City Council Meeting Agenda June 4, 2019 – Page 463 of 467 DRAFT 5-20-19 PARKLET PERMIT ORDINANCE PAGE 2 OF 4 are intended to be a cost-effective means to activate streets, create more vibrant neighborhoods, and promote economic vitality. Section 2. That Meridian City Code sections 8-1-3, 8-1-4, 8-1-5, and 8-1-6 shall be renumbered, to be sections 8-1-4, 8-1-5, 8-1-6, and 8-1-7, respectively. Section 3. That a new section, Meridian City Code section 8-1-3, shall be added to Title 8, Chapter 1, to read as follows: 8-1-3: REQUIREMENTS FOR PARKLETS: A. Purpose. The purpose of the City of Meridian Parklet Program is to provide an opportunity for the conversion of one or more public parking spaces, within the City Core, to space designated for other, non-vehicular uses. The goal of the parklet program is to increase social, economic, and placemaking opportunities within the City Core by allowing for a greater range of community serving activities to occur within public right-of-way. B. Parklet Permit: 1. Permit Required. It shall be unlawful for any person to establish a Parklet without a City of Meridian Parklet Permit. 2. Application. Application for a City of Meridian Parklet Permit shall be made to the director or designee. Such application may be made only by a person owning or renting property directly adjacent to the parking spot in which the proposed parklet is to be placed, or any portion thereof. Such application shall include: a. A completed application on the form provided by the planning division; b. Detailed site plan; c. Photographs or illustrations depicting proposed parklet; d. Application fee as set forth in the fee schedule of the planning division; e. Copy of written notice of intent to submit such application, provided to all property owners on the block on which the parklet is to be placed, by U.S. Mail, by e-mail, or by personal delivery. f. Proof of an insurance policy with minimum limits of five hundred thousand dollars ($500,000.00) per person bodily injury, five hundred thousand dollars ($500,000.00) per occurrence bodily injury, and one hundred thousand dollars ($100,000.00) per occurrence property damage, naming the City as additional insured; and g. Other materials as may be reasonably required by the planning director. 3. ACHD approval. Upon receipt of all application materials for a City of Meridian Parklet Permit, the director or designee shall submit such application to the Ada County Highway District for review and approval. 4. Issuance or Denial of Application. Within thirty (30) working days following receipt of all application materials required by this section, the director shall either issue a Parklet Permit to the applicant or deny the application. Where a Parklet Permit is denied, the Meridian City Council Meeting Agenda June 4, 2019 – Page 464 of 467 DRAFT 5-20-19 PARKLET PERMIT ORDINANCE PAGE 3 OF 4 director shall notify the applicant of such denial in writing, which shall include notice of the right to City Council review of such decision as set forth in this section. Written notice of the denial shall be sent via U.S. mail. 5. Grounds For Denial. The director shall deny an application for a Parklet Permit where: a. The application is incomplete or required application materials or fees have not been submitted; b. Evaluation of the application or application materials reveals that provided information is invalid, false, or incomplete; c. The Ada County Highway District has recommended denial; or d. The proposed parklet is not designed, or will not be placed, in accordance with City of Meridian Parklet Standards and all applicable standards and provisions of law. 6. Review of Denial. City Council review of the director’s denial of a Parklet Permit may be requested by the applicant within fourteen (14) days of such issuance or denial. Such request shall be made in writing, shall state the reasons for such request, and shall be delivered to the City clerk via U.S. mail or in person. Upon receipt of such request, the City clerk shall schedule a public hearing on the request at a City Council meeting within thirty (30) days. The City Council's decision shall be a final decision. 7. Provisions of Permit. The Parklet Permit shall include: a. The name of the permit holder permitted to establish a parklet under such permit; b. The times, dates, places, and manner by which the parklet may be established under such permit; c. A description of the parklet to be established under such permit; and d. Any and all other conditions of placement or maintenance of the parklet established under such permit as may be necessary to protect the public health, safety, and welfare, and to mitigate effects on surrounding properties. 8. Term of Permit. The Parklet Permit shall be valid for a period of one year from date of issuance, and may be renewed by the process for application therefor as set forth herein. Upon expiration of the permit, the parklet and all related components shall be removed. 9. Revocation of Permit. In addition to any and all other applicable civil or criminal penalties, the director may revoke a Parklet Permit where: a. Any term or condition of the permit, any provision of law, or a parklet standard is violated; b. It is found, after issuance, that it was issued pursuant to falsified, inaccurate, or incomplete information on the application therefor; c. The parklet, its placement, or any component thereof varies materially from the approved site plan or other representation in the application. The director shall notify the permit holder of such revocation in writing, and shall mail such notice to the permit holder at the mailing address set forth in the Parklet Permit application. Such revocation shall be effective immediately upon mailing to the permit holder. Meridian City Council Meeting Agenda June 4, 2019 – Page 465 of 467 DRAFT 5-20-19 PARKLET PERMIT ORDINANCE PAGE 4 OF 4 10. Review of Revocation. City Council review of the director’s revocation of a Parklet Permit may be requested by the permit holder within fourteen (14) days of such revocation. Such request shall be made in writing, shall state the reasons for such request, and shall be delivered to the City clerk via U.S. mail or in person. Upon receipt of such request, the City Clerk shall schedule a public hearing on the request at a City Council meeting within thirty (30) days. The City Council's decision shall be a final decision. 11. Nontransferable. Parklet Permits shall be nontransferable as to holder, location or arrangement of parklet, or allowed amenities. Changes of holder, location, arrangement, or amenities shall require a Parklet Permit. 12. Limited Scope. A Parklet Permit shall not convey or imply permissions beyond the scope of the permit. Separate regulation and/or permitting requirements shall apply to service of alcoholic beverages, signs, temporary uses, changes in use, and changes, attachments, or improvements to the roadway. 13. Compliance with Permit. It shall be unlawful for any Parklet Permit holder to violate or fail to comply with any term, condition, or standard set forth in such permit. C. Parklet Standards. All Parklets shall comply with the Parklet Standards adopted by written agreement duly executed by the City Council and the Ada County Highway District Commission. It shall be unlawful for any person to establish a parklet in a time, place, or manner inconsistent with the duly adopted Parklet Standards. D. City Core Only. Parklets may be established only within the City Core, as defined in this Chapter. It shall be unlawful for any person to establish a parklet outside the City Core. Section 4. All City of Meridian ordinances, or resolutions, or parts thereof, which are in conflict herewith, are hereby repealed. Section 5. That this ordinance shall be effective upon its passage and publication. PASSED by the City Council of the City of Meridian, Idaho, this ____ day of ______________, 2019. APPROVED by the Mayor of the City of Meridian, Idaho, this ____ day of ______________, 2019. APPROVED: ATTEST: ______________________________ ______________________________ Tammy de Weerd, Mayor Chris Johnson, City Clerk Meridian City Council Meeting Agenda June 4, 2019 – Page 466 of 467 �jQ/rE IDIZ IANC -- CITY COUNCIL WORK SESSION AGENDA June 4, 2019 Agenda Item Number: 7 C Project File Name/Number: Item Title: Council: UDC Text Amendment Discussion Regarding Variances Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.C. Presenter: J oe Borton Estimated Time f or P resentation: 10 Title of I tem - C ouncil: UD C Text Amendment Discussion Regarding Variances 11-5 B -4: VAR IAN C E S : A. P urp o s e: T he p urpose o f this s ec tion is to es tablish proc ed ures fo r modific atio n fro m the b ulk and plac ement requirements of this title. (O rd. 12-1514, 5-16-2012, eff. 5-21-2012) B. Applic ab ility: T he p ro visions o f this s ectio n s hall ap p ly to req uests to vary from the requirements of this title with res p ect to lot size, width, and depth; front, side, and rear s etbac ks; p arking s p aces ; build ing height; all o ther provis io ns o f this title affec ting the s ize and shap e of a struc ture or the p lac ement upon properties ; and the p lacement and/o r numb er of ac c es s points to s tate highways . If a means o f alternative compliance is availab le, it s hould be exhausted b efo re applying for a varianc e. (O rd. 08-1372, 7-8-2008, eff. 7-8-2008) C . P roc es s : 1. T he applic ant shall c o mp lete a p reap p lic atio n conferenc e with the d irecto r prio r to s ub mittal of an ap p licatio n for a varianc e. 2. An applic ation and fees, in ac co rd with article A, "G eneral P ro visions ", o f this c hapter, s hall be s ubmitted to the d irecto r on forms p ro vided by the p lanning department. 3. T he c o uncil s hall ap p ly the stand ard lis ted in s ub s ectio n D of this sec tion and all the findings lis ted in s ub s ectio n E of this sec tion to review the variance. D. S tandard: T he varianc e shall c omply with Id aho C o d e sec tion 67-6516. E. R equired F ind ings : In o rder to grant a varianc e, the c o uncil s hall make the fo llo wing findings: 1. T he varianc e shall no t grant a right o r s pec ial privilege that is no t o therwise allowed in the d is tric t; (This is covered by D. above) 2. 1. T he variance relieves an undue hard s hip b ecaus e of characteris tic s of the site; and 3. 2. T he variance s hall not be detrimental to the p ublic health, s afety, and welfare. Meridian City Council Meeting Agenda June 4, 2019 – Page 467 of 467