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2019-06-04 Regular
C I T Y C OUNCI L R EGU L A R M EET I NG AGENDA C ity Council Chamber s 33 E ast B roadway Avenue M er idian, I daho Tuesday, J une 4, 2019 at 6:00 P M 1. Roll-C all Attendance X A nne L ittle R oberts X J oe Borton X Ty P almer X Treg B ernt X Genesis Milam L uke Cavener X Mayor Tammy de Weerd 2. P ledge of Allegiance 3. Community Invocation by M ichael P ear son of S eventh D ay Adventist Church 4. Adoption of Agenda 5. Announcements 6. F uture M eeting Topics - Public F orum (Up to 30 M inutes M aximum) Signing up prior to the start of the meeting is required. This time is reserved for the public to address thei r elected officials regarding matters of general interest or concern of public matters and is not specific to an active land use/development application. By law, no decisions can be made on topics presented under this public comment section, other than the City Council may request that the topic be added to a future meeting agenda for a more detailed discussion or action. The Mayor may also direct staff to further assi st you i n resolving the matter following the meeting. 7. Action I tems Public Hearings for Land Use Applications follow this process: Once the Public Hearing is opened, City staff will present their report. Following the report, the applicant is allowed up to 15 minutes to present their application. Members of the public are allowed up to 3 minutes each to address council regarding the applicati on. If a person is representing a large group such as a Homeowner's Association, indi cated by a show of hands, they may be allowed up to 10 minutes. Following all public testimony, the applicant is then allowed 10 additional minutes to respond to comments. Once the public hearing is closed, no additional testimony will be received. The City Counci l may move to continue the item for additional information or vote to approve or deny the i tem with or without changes as presented. The Mayor is not a member of the Ci ty Council and pursuant to Idaho Code does not vote on public hearing i tems, unless to break a tie vote. A. Appointment of City C ler k – Chris Johnson appointed City Clerk B. P ublic Hearing for M ain2 M er idian (H-2019-0057) by Rennison E ngineering, L ocated at 703 and 713 N. M ain S t. - Approved 1. R equest: Vacation of a portion of the public utilities and drainage easement located on lots 2 and 3, block 1 of R enewal Place S ubdivision. C. P ublic Hearing for C r eamline P ar k (H-2019-0060) by Volante Investments, LLL P, L ocated at 48 & 71 NW 13th P lace and 1220 & 1480 W. F ranklin Rd. - Approved 1. R equest: To Modif y the E xisting Development Agreement (I nst. #107022431) consistent with the I -L zoning approved with the rezone (H-2018-0051) D. I mpact F ee P ublic Hear ing - C ombined Hearing on P roposed Amendments to the Impact F ee C apital Improvements P lan and P roposed Amendments to the D evelopment Impact F ees for P olice, F ire, and P ar ks E. F ir e D epar tment: Budget Amendment for P ublic Education S upplies - Approved F. F ir e D epar tment: Budget Amendment for E ngine 39 E quipment - Approved 8. O rdinances A. O rdinance No. 19- 1827: An O r dinance To Amend T he M unicipal Code O f T he C ity O f M eridian, C ounty O f Ada, S tate O f Idaho, Amending T itle 10, C hapter 7, S ection 12(E )(2), M er idian C ity Code, Known As T he M eridian Impact F ee Ordinance F ee S chedule; To P rovide F or An Amendment To T he Police, F ir e, And P arks And Recreation I mpact F ee S chedules; And P r oviding An E ffective D ate. – Third Reading continued to June 11, 2019 Regular Meeting 9. F uture M eeting Topics Meeting Adjourned at 7:42 PM All mater ials presented at public meetings shall bec ome pr oper ty of the C ity of Meridian. Any one desir ing accommodation for disabilities related to doc uments and/or hearing, please c ontac t the C ity C ler k's Offic e at 888-4433 at least 48 hour s pr ior to the public meeting. Meridian City Council June 4, 2019. A Meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, June 4, 2019, by Mayor Tammy de Weerd. Members Present: Tammy de Weerd, Joe Borton, Ty Palmer, Genesis Milam, Anne Little Roberts and Treg Bernt. Members Absent: Luke Cavener. Also present: Chris Johnson, Bill Nary, Bill Parsons, Sonya Allen, Kevin Holmes, Clint Dolsby, Scott Colaianni, Joe Bongiorno and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Treg Bernt __X___Genesis Milam ______Lucas Cavener __X__ Mayor Tammy de Weerd De Weerd: Okay. Good evening. I'm going to go ahead and call our meeting to order. Thank you so much for joining us. For the record this is our City Council regular meeting agenda. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Michael Pearson of Seventh Day Adventist Church De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Pastor Michael Pearson. He is with Seventh-Day Adventist Church on Black Cat. If you will join us for the community invocation or take this as an opportunity for a moment of reflection. Thank you for joining us. Pearson: Thank you. Eternal Father, we want to thank you that it is your desire to mingle with men and so we invite your wisdom and your knowledge into this Council chamber this evening, that you will bless the Council -- the Councilors and the Mayor, city officials and public, as we look to be improve -- continued improvement of the City of Meridian and so thank you for being free with your blessings, we pray in Jesus' name, amen. Meridian City Council Meeting Agenda June 11, 2019 – Page 28 of 396 Meridian City Council June 4, 2019 Page 2 of 35 Item 4: Adoption of Agenda De Weerd: Thank you, Pastor Michael. Item 4 is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Move we adopt the agenda as published. Milam: Second. De Weerd: I have a motion and a second to adopt the agenda as published. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 5: Announcements De Weerd: Council, anything under Item 5? Item 6: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) De Weerd: Okay. Item 6 is Future Meeting Topics. Mr. Clerk, any sign-ups? Johnson: Madam Mayor, there were no sign-ins for this topic. Item 7: Action Items A. Appointment of City Clerk De Weerd: Okay. Thank you. So, we will move to Action Items. Item 7, our first item up is the appointment of our City Clerk. Council, a couple months ago I brought to you Chris Johnson's name as our interim City Clerk and tonight I am asking for your confirmation of and appointment for -- to -- with -- remove the interim, as -- as I would like to appoint Chris as our permanent City Clerk or as permanent as we can say permanent; right? And so, Council, you have all had a chance to get to know Chris in this function as our City Clerk. I can tell you that the feedback I received from those that work with Chris see a very willing leader and someone that has looked for system improvements as he has stepped into fill the shoes of our former city clerk C.Jay Coles and I -- I just would like to offer any -- any questions or any comments and I will ask for your confirmation of this appointment. Borton: Madam Mayor? De Weerd: Mr. Borton. Meridian City Council Meeting Agenda June 11, 2019 – Page 29 of 396 Meridian City Council June 4, 2019 Page 3 of 35 Borton: Just a brief comment. I think it's a great appointment. I appreciate you bringing it forward. I echo your sentiments about how Chris has tackled the role -- the interim role. I think he will be a fantastic appointed clerk in this position. You have been and are open minded and innovative and -- and kind of challenge us to look at things a different way and do things better, which is a great perspective, as well as taking your role extremely seriously and the responsibility very seriously, so I wholeheartedly support the appointment of Chris Johnson as City Clerk. Well deserved. Milam: Second. De Weerd: Was that a motion? Borton: Madam Mayor, I move that we appoint Chris Johnson as the City Clerk for the City of Meridian. Milam: Second. De Weerd: I have a motion and a second and after we call roll I will ask Chris if he has anything to say and I know he has some guests here to -- to be with him during -- excuse me -- during this special moment. So, I will ask him to introduce -- so, anything further? Mr. Clerk, will you, please, call roll. Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Johnson: Madam Mayor -- De Weerd: Mr. Clerk. Johnson: -- Members of Council, thank you for the opportunity. I came on board last February 2018. I thank C.Jay for taking a chance, because I did not have the background that he was probably looking for or expecting when he did the search, but I really learned a lot from him, learned a lot from all of you and still have a lot to learn. So, I just look forward to new challenges every week and trying to make the -- make the clerk's office run as well as any clerk's office has and, then, with me tonight my wife and two children are here. Candice Johnson and, then, Elijah Campbell and Ethann Campbell. Eli was actually an intern last summer in our summer youth intern program working for John Sweeney and Bill Young. So, he knows a lot more about the building than I do, so he's a great -- great resource as well. But thank you for the opportunity. De Weerd: Thank you, Chris. And congratulations. It was well deserved. Meridian City Council Meeting Agenda June 11, 2019 – Page 30 of 396 Meridian City Council June 4, 2019 Page 4 of 35 Johnson: Thank you. B. Public Hearing for Main2Meridian (H-2019-0057) by Rennison Engineering, Located at 703 and 713 N. Main St. 1. Request: Vacation of a portion of the public utilities and drainage easement located on Lots 2 and 3, Block 1 of Renewal Place Subdivision. De Weerd: Okay. Item 7-B is a public hearing for Main2Meridian, H-2019-0057. I will open this public hearing. For those that might be here tonight that are new to our process, our public hearings -- we first have staff comments. We, then, ask the applicant for any comments and they have 15 minutes to present their application. We, then, take public testimony. Public testimony has a time limit of three minutes and there is a timer on the computer screen, so you will be able to track your time and at the end of public testimony we will ask if there are any remaining questions from -- well, we will have the applicant answer any questions and have final remarks, ask Council for any final questions. If they are ready to render a decision they will close the public hearing and just to note that there is a packet of public documents that Council has had an opportunity to review prior to coming here this evening and they have taken that under consideration as well. So, with that said I'm going to turn this over to Kevin and -- for staff comments. Holmes: Thank you, Madam Mayor, Council Members. This first item before you, Item 7-B, is the Main2Meridian vacation application. You may be familiar with this site, located across the street here from City Hall at 703 and 713 North Main Street. The applicant is requesting approval to vacate a ten foot wide public utilities and drainage easement shown here in red, located on the Renewal Place Subdivision. All easement holders have submitted written consent agreeing to vacate this portion of the easement. This vacation is a condition of approval for the issue of the Certificate of Zoning Compliance and all the drainage of the site is being reviewed with the submitted building permit applications. With that staff does recommend approval of the vacation and will stand for questions. De Weerd: Thank you. Council, any questions at this time? Is the applicant here? Good evening. If you will, please, state your name and address for the record. Appleby: I will. My name is Bryan Appleby. I work with Rennison Engineering at 410 East State Street, Suite 120, in Eagle. De Weerd: Thank you. Appleby: I have nothing further to add to this. De Weerd: Okay. Well, thank you. Mr. Clerk, is there any citizen testimony that has signed up? Meridian City Council Meeting Agenda June 11, 2019 – Page 31 of 396 Meridian City Council June 4, 2019 Page 5 of 35 Johnson: Madam Mayor, there is not and, Council, if I may take this opportunity to let you know -- we have had some public comments the last couple meetings asking for us to read names into the testimony and what we were able to do, as we didn't want to really go that route, we now have access on your desktops. If you're logged in you can see in realtime those who have signed in, whether they have indicated to testify or not. So, we will still read those and state the name -- the number of people that have signed up , but you can go in and visualize that as well if you choose. But for this there is no sign-ins. De Weerd: Thank you. And thank you for -- for doing that. Council, at the beginning Chris will read -- if there is anyone signed up, give the total number and only read the names that have indicated a desire to provide testimony. But you will be able to see all those names that have signed up and it will be, then, part of your consideration. Yes, Mr. Bernt. Bernt: How do you get to where you're at right now? De Weerd: You have to sign in. Bernt: Okay. I'm in. De Weerd: And -- Bernt: Go tutorial. On the spot. Thank you. De Weerd: You bet. There should be an icon on your computer that says sign-in dashboard. It's just a white box. Bernt: Yep. De Weerd: There you go. Bernt: Thank you. De Weerd: You're welcome. And thank you, Chris, for working to get that. Okay. This is a public hearing. Is there anyone who wishes to provide testimony on this? Okay. Seeing none. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Move that we close the public hearing on H-2019-0057. Little Roberts: Second. Meridian City Council Meeting Agenda June 11, 2019 – Page 32 of 396 Meridian City Council June 4, 2019 Page 6 of 35 De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Move we approve H-2019-0057. Little Roberts: Second. De Weerd: I have a motion and a second to approve H-2019-0057. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. C. Public Hearing for Creamline Park (H-2019-0060) by Volante Investments, LLLP, Located at 48 & 71 NW 13th Place and 1220 & 1480 W. Franklin Rd. 1. Request: To Modify the Existing Development Agreement (Inst. 107022431) consistent with the I-L zoning approved with the rezone (H-2018-0051) De Weerd: Item 7-C is a public hearing for H-2019-0060. I will open this public hearing with staff comments. Allen: Thank you, Madam Mayor, Members of the Council. The next application is a development agreement modification. This site is located on the north side of West Franklin Road just east of Linder Road. The applicant is requesting a modification to the existing development agreement, consistent with the previously approved rezone of the lots along Franklin Road from the C-G to the I-L zoning district. The current development agreement allows for a mix of industrial and commercial uses as allowed in the C-G and I-L zoning districts, except for the industrial zoned lots that abut residential properties to the west on which certain uses are restricted. No development is proposed at this time. However, the applicant plans to develop the lots that front on Franklin Road with warehouse and/or flex space type uses. Only one of the lots on the northern portion of the site is yet to develop. Staff is recommending all future structures comply with the design standards listed in the architectural standards manual. Staff further recommends Meridian City Council Meeting Agenda June 11, 2019 – Page 33 of 396 Meridian City Council June 4, 2019 Page 7 of 35 Lots 3 through 8, Block 1, comply with the nonresidential industrial standards and Lots 2 -- excuse me -- 1 through 2 and 9 through 10, Block 1, that front on West Franklin Road comply with the nonresidential commercial standards and that those structures not have any loading docks or roll up doors visible from a public street , since those structures will be highly visible from an arterial street. What you have before you here is the markup of the current development agreement provisions and those recommended by staff. The applicant has submitted written testimony that he is in agreement with the staff recommendation and there are no other additional written testimony submit ted on the application. Staff is recommending approval per the staff report. De Weerd: Thank you, Sonya. Council, any question? Okay. Would the applicant like make comments? Good evening. If you will, please, state your name and address for the record. Van Auker: Madam Mayor, Ron Van Auker, Jr. 3084 East Lanark Street here in Meridian. De Weerd: Thank you. Van Auker: Really don't have any comments, but I didn't think I should just sit there. So, if you have any questions I would be happy to answer them. De Weerd: Thank you, Ron. Council, any questions for the applicant? Thank you for joining us. Van Auker: Thank you. De Weerd: Mr. Clerk, were there any sign-ups? Johnson: Madam Mayor, there are no sign-ups. De Weerd: Okay. This is a public hearing. Is there anyone who wishes to provide testimony? Okay. Seeing none, Council, any questions for the applicant or staff? If not, I would entertain a motion to close the public hearing. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I move that we close the public hearing for H-2019-0060. Little Roberts: Second. De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Meridian City Council Meeting Agenda June 11, 2019 – Page 34 of 396 Meridian City Council June 4, 2019 Page 8 of 35 Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I move that we approve item 7-C, H-2019-0060. Little Roberts: Second. De Weerd: I have a motion and a second to approve Item 7-C. Council, any discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. D. Impact Fee Public Hearing - Combined Hearing on Proposed Amendments to the Impact Fee Capital Improvements Plan and Proposed Amendments to the Development Impact Fees for Police, Fire, and Parks De Weerd: Item 7-D is the impact fee public hearing. It is the third reading of this ordinance with the public hearing. So, we will open the public hearing portion and ask for staff comments. I think our -- our CFO will be taking the podium. Thank you for joining, Todd. Lavoie: Madam Mayor, thank you for allowing us to present to you the impact fee study and the public hearing. Members of the Council, tonight what we will do for you is we will give you a quick review of what we presented to you a couple weeks ago in detail. We had the consultant here, Dwayne Guthrie, from Raftelis. He presented to you the study itself with all the details and presented a presentation for you and we had discussions and dialogue during that meeting. Today I'm going to present to you jus t the study highlights. We are going to have, again, Matt Adams from the committee. He is going to be the spokesperson and give you some discussions on the impact fee study itself. And , then, again, we will open it up for public comment and answer any questions that you may have. So, with that, the study highlights, this is straight from Dwayne's presentation. We updated land use assumptions and development projections. We used our Community Development Department to assist us with this. We documented all current infrastructure standards and projected needs for the additional facilities, so Dwayne worked with the committee members and along with the fire chief, the police chief and the director of parks to make sure that we had all the infrastructure and the levels of service calculated correctly. Dwayne had also recommended changing the residential fees per dwelling based on size thresholds, as compared to what we currently have and we presented that to you last time and, then, we also presented an idea to have two commercial fees, Meridian City Council Meeting Agenda June 11, 2019 – Page 35 of 396 Meridian City Council June 4, 2019 Page 9 of 35 instead of the one current fee that we currently have today. I do want to remind you that the committee worked with Raftelis in detail. The committee members worked with other departments in detail for a number of weeks and months. Raftelis worked with Finance throughout the process and the committee members are made up of your citizens of Meridian and the business community themselves. The committee reviewed all the documents, the infrastructure requests by Parks, Fire and Police. They asked questions about the requests within the CIP or the CFP that we are familiar with. They approved and felt that all the items with -- that were submitted within the CFP or the CIP within the impact fees were acceptable and met the levels of services that we planned on achieving for the next ten years. So, everything that you saw in the study was vetted through the citizen group, the committee members, and also the consultants, along with all the directors themselves. So, that's the study highlights. This here represents the proposal that he presented to us as a city. So , Raftelis, along with the committee, presented this impact fee proposed study approach. Again, we are moving towards a multi-tiered residential approach and a two-tiered nonresidential approach. Our current existing fees are over off to the right called existing total of 2013. Again, we only have one rate for residential. We do have a different rate for multi-family. We are looking to eliminate that separate multi-family and using square footage instead to calculate that. It was brought to our attention that the ordinance isn't super clear on how the multi-family is calculated, so I'm going to work with Bill and Ted to clean up the ordinance language, so it's nice and clear on how multi-families are going to be calculated. Here it says residential will be calculated per housing unit. There is an approach to it. What we will do is we will take the total square footage of the climate controlled area of a total complex and divide it by the total number of units and that will give us an average square footage of -- of the units and, then, you will use -- use this chart to figure out what your fee would be. So, if the average unit size is 1,200, you would, then, go into this chart and go, okay, I have one hundred units at 1,200 square feet, rather than asking the developer -- telling me I have 73 one thousand square foot homes. I have got 17 two thousand square foot homes and 17 three thousand square foot homes. We are going to take the average climate controlled area of the total facility, divided by total rooms -- again, average square footage per unit and, then, apply that to this document. The ordinance itself isn't clear there , so we are going to work on getting that nice and clear for anybody who reads it and understands that it's how multi-family will be calculated. Do note like in years past if we don't accept the total proposed fee structure we will be asking general property taxpayers to subsidize the difference in the development as set forth. As the date -- as the data shows here we are asking to go from about 2,017 dollars for residential to -- we are going to use the 2,943 as our kind of baseline for you. We are asking for about 943 dollars more per permit over and above what we are doing today, so -- so, what that -- that is the slide presentation I have for you. I'm going to bring up Matt Adams, the spokesperson for the Impact Fee Advisory Committee. He has a few slides that he wants to present to you. Then after Matt's done we will stand for any questions from you guys and, then, we will allow public, I assume, to give any questions for you. So, with that I will bring up Matt Adams from the Impact Fee Advisory Committee. De Weerd: Thank you, Todd. Meridian City Council Meeting Agenda June 11, 2019 – Page 36 of 396 Meridian City Council June 4, 2019 Page 10 of 35 Lavoie: Thank you. De Weerd: Welcome, Matt. Adams: Good evening. Sorry about that. Good evening. I'm Matthew Adams. I reside at 1273 East Legacy View Drive in Meridian. 83646. I'm here this evening as a representative of the citizen impact fee committee. I'm presenting to you tonight with no personal agenda and no financial gain at stake in this process. I'm presenting to you the opinion of our citizen committee. As stated at our previous hearing a couple weeks ago, our committee did vote unanimously to send this report to you for adoption and I'm here to present that opinion of the committee. Our opinion is the City Council, this Council, should approve the impact fees as detailed in the study and as presented . The city of Meridian must continue to invest in parks, fire and police infrastructure. To delay, reduce or otherwise hinder this investment is irresponsible. It is irresponsible to the 114 ,680 current residents of the city. It is irresponsible to the people that are sure to move to our fine city in the future. And it is irresponsible to our dedicated Parks, Fire and Police personnel. Reduced impact fee revenue can result in falling behind. The city of Twin Falls, south of us, has fallen behind. On May 21st of this year the city of Twin Falls ran a bond for Fire Department and Police Department infrastructure and facilities. They do not have impact fees. The bond failed. It received 63.45 percent yes votes, but it failed to receive the two-thirds super majority. Twin Falls Fire Chief Les Kenworthy is quoted as saying later that evening: We will definitely be back with another bond. We were not exaggerating the need. We were not exaggerating the need. I have spent six plus years on the committee interacting with and collaborating with community members, as well as the trusted team of highly qualified staff, department heads and fire and police chiefs. They have worked diligently to develop comprehensive CIPs to address the demands presented by growth. Any person or organization that would come before you and question our Parks, Fire and Police leadership in their CIP development and suggest that these numbers are possibly padded or inflated, they are wrong. The CIP for each department is comprehensive, thorough and accurate. The CIPs address growth required development only. The impact fee study developed by Raftelis and the impact fee committee is thorough, accurate and smart approach to impact fees. The impact fee study is compliant with state statute. The impact fee study is consistent with nearby cities. This is not an experiment. The proposed impact fees are the fair way to fund the infrastructure necessary to address the demands of growth. Let's review quickly some historic context of impact fees related to population growth in the City of Meridian. Not many of us probably -- probably not many of us can recall the days when Meridian was a town of 2,600 people, but I would assume that most of us have been here for the exceptional growth rate since 2000. It's been incredible. As you can see in this simple graphic, it does not appear to me that past impact fee actions have resulted in negative impacts to growth in the city. I have only tracked -- I haven't tracked every one of them, but we can clearly see that in 2000, 2010 and, then, again, in 2018, there is no noticeable trend in population growth that would indicate a negative, a flattening, or any kind of deflation of growth when impact fees were increased, implemented, or otherwise enacted. Last week KTVB ran a story titled Meridian Among Fastest Growing Cities In The Nation. I say that with positive energy. Some people say it through clinched feet. The story Meridian City Council Meeting Agenda June 11, 2019 – Page 37 of 396 Meridian City Council June 4, 2019 Page 11 of 35 indicated the following: The city's population increased by 6.1 percent in 2018. This is after we increased the impact fees. Meridian is the second largest city in the state behind Boise. Boise and Meridian have impact fees. The state of Idaho ranked second in the nation for housing unit growth. You may hear from some in the community that the proposed fee increase being considered tonight will drive buyers to other markets in this valley. History appears to me to indicate otherwise. You do, however, have a decision to make. The decision is not whether or not you invest in the necessary infrastructure to address growth, but, rather, how is this investment funded? Perhaps there are two options. You could collect impact fees that are a direct result of that growth and new development or you could dictate that the 114,680 current residents subsidize these growth-related infrastructure costs and needs. I want to close with some good press about our fine city. Many of these articles you see words like low crime, safe, people hang out in Generations Plaza, strong economy, outdoor recreation. So, I hear these words and I pause, I consider them, it's clear to me: People are attracted to Meridian's commitment to invest in parks, fire and police. I read through dozens of articles over the past few days as I have prepared for this presentation. I do not recall a single article that reported negatively on the City of Meridian's commitment to invest in parks, fire and police. You should be very proud of this. This Council must be courageous. This Council must act with fairness to the 114,680 current residents. This Council should approve the proposed impact fees at the full rate, as detailed in the impact fee study. We are not exaggerating the need. Thank you. De Weerd: Thank you, Matt. Council, any questions? Milam: Madam Mayor? De Weerd: Mr. Borton. Borton: Real quick, Matt, can you remind us how many people are on your committee and approximately how many times did you meet to come to the conclusion that you just referenced? Adams: Yes. Madam Mayor, Councilman Borton, we have -- we meet quarterly and, then, we met a few extra times as we were right at the decision making process. The number of people on the committee I actually don't know. We have seven. It has varied, because people -- the time I have been there we have had some people -- new people and some people go and in those quarterly meetings -- so, I have met -- I missed a couple, unfortunately, but -- so, quarterly over six years, say I have met 20 times with your staff, that group, and department heads and the facilities -- we have seen directly what the needs are and how they operate and we have a group of varied backgrounds on that -- on that committee, varied ages, varied backgrounds, varied professions and we didn't always agree on everything, but what we did agree on was the quality of the reporting, the quality of the study and the recommendations in it. De Weerd: Thank you, Matt. Any other questions? Mrs. Little Roberts. Meridian City Council Meeting Agenda June 11, 2019 – Page 38 of 396 Meridian City Council June 4, 2019 Page 12 of 35 Little Roberts: Madam Mayor. Matt, could you share a little bit about how the breaks in the housing square footage were created? Adams: Yeah. Little Roberts: We have had some other -- some people suggest that maybe we should look at something different. What was the discussion regarding where those breaks would occur? Adams: Madam Mayor, Councilman Roberts, excellent question. I don't know if I can answer that. Dwayne with Raftelis did explain it to us at our meetings. It is based on population and how many people generally live within a certain square footage of space is my understanding, but I don't know if, Todd, you have -- Lavoie: Madam Mayor, Councilman Little Roberts, the answer to the question -- and I wish Dwayne was here to answer it for you in more detail, but on an e-mail that I sent to you a couple weeks ago I tried to answer that question in more detail. What he did is he collected the data from Ada county and he collected the data from our Planning Department to figure out our average homes within our community over the last five years. We omitted the data from 1930s and '40s and '50s, because housing styles have changed. So, he tried to collect the most recent data to determine what he would determine as what is our average size household here and, then, from there he developed an algorithm -- don't ask me to explain that one, but there was an algorithm that he used to calculate I guess an arc to determine when the split should occur. So , he used math to determine when should the split go from 1,000 to 1,500 to 2,500 to 3,201. So, he used math to determine that. There are opinions that it should be 700 or it should be 1 ,200. He used math to try to calculate these splits based on the data from Ada county and the City of Meridian development -- I guess data. Hopefully that answers or not. Little Roberts: It does. Thank you, Todd. I had actually read it and I was hoping there was an easier version. Lavoie: Unfortunately, there is not. It was a complicated algorithm, but we -- that's what we hired a consultant to do this for and this is what they do throughout the United States. Little Roberts: Thank you. Adams: And I would agree. I have read some of the other letters that have come into you and there has been some discussion about reducing fees at the lower levels to support different agendas or workforce housing and things. Our committee never discussed that. So, I can't represent the committee with an answer on that. Those ideas sound great. So, I mean that is something that would be before you, but I don't know if a workforce housing candidate lives in a thousand square foot home or is it three families that live in a 3,000 square foot home? I don't know the answer to that. So, I really wouldn't be able to address that question that you have seen as well. Meridian City Council Meeting Agenda June 11, 2019 – Page 39 of 396 Meridian City Council June 4, 2019 Page 13 of 35 Little Roberts: Thank you. De Weerd: Other questions? Thank you. Adams: Thank you. Lavoie: Thank you. De Weerd: Mr. Clerk, will you, please, let us know who signed up. Johnson: Madam Mayor, there were no advanced sign-ins for this. De Weerd: Okay. Thank you. This is a public hearing. Is there anyone here who would like to provide testimony? Yes. Good evening. If you will, please, state your name and address for the record? Yorgason: Good evening, Madam Mayor and Members of the Council. My name is Dave Yorgason. Good to be in front of you today. I'm here representing the Building Contractor Association of Southwestern Idaho and I appreciate all the efforts -- specifically this committee's efforts and your department heads' efforts. It is not an easy task to review impact fees on a five year or whatever basis, which they do. So, I applaud them for their efforts. The Building Contractors did submit a letter. I recognize due to people who are in transition we are still without an executive officer and so we apologize for not getting to you sooner, but I do believe you have a copy of that in your packet -- or at least available. If not I can make a copy for you. I will make my comments brief and , then, stand for any questions you have. First of all, in addition to serving with BCA, I'm also the chairman of the Boise city development fee advisory committee. I have done that for numerous years and so I know Matt's job. I do it over there at your neighboring city and they went through this same gyration of calculations of trying to decide should we split up impact fees by square footage of housing and what's that algorithm and what should it look like and there is lots of ways to look at it. The city of Boise actually went through three different iterations to try to determine what they thought was a fair and reasonable split of that percentage and they went into regional housing and geographic areas, which I do not recommend, especially for the city here. So, with that in mind I recognize that the perception will be that the City Council makes the decision and you will decide winners and losers. That's the perception. Sorry. That's your job to make that decision. Having said that, I -- I stand back -- and we as fee payers stand back and say do we like the free increase? Well, of course the answer is nobody likes to see a fee increase. However, standing back further and say is the formula fair and that's really what this is all about, is the formula fair. And I would say generally it is. They have hired a good consultant. They have done a great job. The letter did point to one specific thing and I want to raise that for your discussion tonight. The city -- the analysis has gone to the point of trying to split this up by square footage of housing type. Two parts. First of all, Council Member Anne Little Roberts, you raised the question about square footages and by housing type areas and I kind of saw a little table in here and I guess the bottom line is if you have five different groupings of housing sizes, that's 20 percent of each group. Do you have 20 percent of your new Meridian City Council Meeting Agenda June 11, 2019 – Page 40 of 396 Meridian City Council June 4, 2019 Page 14 of 35 homes being built in each of those categories? If not, then, you will be either short or extra in your collections of your fees based on that. I don't have an answer to that question, but that's a question I raise in the city. Secondly, with regard to the formula that's in place, I absolutely trust the departments, they are pretty thorough. I saw the -- the analysis in the reports and I do think the total numbers are fair based on the CIPs they have in place before you. However, I don't think it's fair to split the police and fire fee, if you're going to -- based on utilization, which is what the park fee is all about, based on the number of people in a home or an apartment, whatever your square footage is. Well, I don't know that -- I don't know that an apartment versus a 3,000 square foot home -- I don't know if the police show up three times or more to a 3,000 square foot home than they do for an apartment unit or likewise to the fire department being the same way. It's our experience -- it's my experience that it's fairly consistent, you might even see a little higher actual attendance of the police of these small units, so my recommendation would be is for that consideration -- am I out of time? If I am I will wrap it up. De Weerd: No. Because you are a spokesperson I will -- we will give you the full ten minutes. Yorgason: Oh, thank you, Mayor. And I won't use the whole ten minutes. So, with that in mind, that's for your consideration. Happy to answer your further questions about that, but specifically when you look at a fair formula, I don't know that it's fair to define the police and fire fee based on housing size. And, then, the other point is on affordable housing. I can talk all day long about affordable housing. Tha t's not what I'm going to do right now, other than pointing to some recent surveys and study data based on Meridian wages, based on Ada county wages, based on how high our housing prices have become for a thousand dollar price increase, the price of the home in the Treasure Valley -- this, again, is for the Treasure Valley. Ada county. Approximately 500 people are priced out of the home. That's a fact. That's based on qualifications of your homes. And so it is true that it drives who you qualify. Now, Meridian has -- sets your fees. That's fine. And Nampa just raised their fees, which is an offset, actually, from the way the developer used to pay the traffics and those fees are always a fluid motion, but that's -- that's about the number today. It's approximately 500 people are priced out of a home in the market today. So, I'm not going to solve your affordable housing problem today, but it's a real consequence. What Boise chose to do is they agreed to a fair formula for all and they chose at the very lower level to actually subsidize with government -- I'm sorry -- with -- with general funds. That was the decision Boise made. I will stand for any questions you have. De Weerd: Thank you. Council, any questions? You know, I guess I would challenge BCA to bring together a work group to talk about affordable housing. We have had these conversations and certainly we had the conversation more recently after the speaker you brought in on affordable housing and -- is much larger than impact fees. Impact fees are growth fees that help ensure that growth pays its way and that our taxpayers that live here today don't shoulder the burden for growth and -- and that -- I think that's why it's prescriptive by the state and -- and we go through extraordinary lengths to meet those thresholds of the numbers that we need to approve before coming back to a determination Meridian City Council Meeting Agenda June 11, 2019 – Page 41 of 396 Meridian City Council June 4, 2019 Page 15 of 35 of what those growth impact fees should be, but I -- I do think that there needs to be a conversation and we all need to be a part of it. Certainly government is always the low hanging fruit that is the -- the easiest one to say you need to lower your fees, when those fees are, really, to offset growth pains to existing taxpayers. So , I -- I would work with you, Dave, to convene a group to start having those discussions, because it is worthy of a discussion. It has -- there needs to -- to be something that we can bring forward to address that. Yorgason: I don't know if you want me to respond. I would be happy to. First of all, I already made a note and I agree and it's not going to be solved here tonight. City of Boise has had several workshops and a lot of it just comes down to supply and demand, but I also recognize your comp plan's an effort now. That's -- that's another vehicle to try to accommodate the right location for smaller housing, which, then, can drive towards more affordable housing in the right locations. So, yes, look forward to continuing to work with the City of Meridian on trying to solve -- or at least do our part to try to solve that. De Weerd: Thank you. Yorgason: You're welcome. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Well, first of all, I really appreciate all the work that the committee has put into this and I -- and I -- but I understand what Dave is talking about with fire and police. I think this is worthy of a discussion. I'm hoping that finance has an answer to the question of what would that -- if it was -- if you just take this CIP for those two and divide it equally by the number of homes, what kind of number are we looking at. I would almost guess, Dave, that it would be more harmful to have smaller home -- so, unless you're building nothing but 3,000 square foot homes, that number going to be quite a bit higher on the -- on the smaller homes. So, I don't know that that would really be beneficial to exactly what you're saying we need. See what I'm saying? So, it's kind of contradictory to each other, but I do think it's worthy of discussing and maybe something from Police and Fire on any statistics they might have. There was a lot of questions for a lot of people. Yorgason: Do you want me to respond to that, Madam Mayor? De Weerd: Yes, please. Yorgason: Councilman Milam, you are absolutely correct. They -- they conflict with each other. But in the analysis of a fair formula they have to both be discussed in my opinion and, you're right, and yet at the same time on the parks side, if we keep that in the same vein -- which is actually, frankly, where almost all the increase in the fee is -- Milam: Right. Meridian City Council Meeting Agenda June 11, 2019 – Page 42 of 396 Meridian City Council June 4, 2019 Page 16 of 35 Yorgason: -- that -- we know the total cost of parks -- I think it's like 88 percent or something close to that for the average price -- is going up, whereas the -- the price is actually going down on the parks side for -- for little smaller homes. So, the net difference I think would still be a net decrease, just won't be as much of a decrease if you flatten that fee for the Police and Fire. De Weerd: Thank you. Yorgason: You're welcome. But I think you're right, I would defer to the Police and Fire if they want to answer to where do they spend more of their time. De Weerd: And we will save that for them. Any other questions for Dave? Thank you. Yorgason: You're welcome. Thanks again. De Weerd: I guess -- Lavey: Madam Mayor, Council, when it comes down to the calculations and the forum, it really doesn't matter to us, but to answer the question about responses, it's not about how many times we respond to a location, it's the type of response that we have there and the larger the building it does impact police and it even greatly impacts fire. So , don't think about the number of times that you respond there, think about the type of response. The larger the facility, the longer it takes to evac, the longer it takes to set a secure perimeter, the longer it takes for us to process a crime scene, and, then, on fire it takes a lot more resources to put out a fire in a larger facility when you start getting these big mansions that we are building here in Meridian. A single fire truck or a single engine can't deal with that. Likewise on the police side is it takes a lot more people to actually establish a secure perimeter and, then, to search a residence. So, it's not just a matter of how many times you respond there, it's a matter of the type of response that you have when you get there. And I think Fire might have an even more in-depth response. But I would answer any questions that you may have. De Weerd: Thank you, chief. Any questions for Chief Lavey? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Chief, is it -- you know, I read the -- the correlation on size with regards to parks to -- to make some assumption on the number of individuals who might be residing in the property and -- and in reviewing, you know, some of the comments that Dave referenced that it might also be true that if we are assuming larger structures on average might contain more individuals than smaller, those are individuals who are students in utilizing, you know, police services in their schools, to driving on our roads and our fire department responds to car accidents to safe work environments for more individuals, employees and our businesses in a variety of settings where assuming a larger structure has more Meridian City Council Meeting Agenda June 11, 2019 – Page 43 of 396 Meridian City Council June 4, 2019 Page 17 of 35 individuals, there is a -- there is a lot of opportunity and need for the capital improvement provisions for Police and Fire, all things being equal, for the greater number of people that are in our community in settings far beyond just serving the structure itself , that support what I understand the committee's presenting here. Lavey: I'm not sure if that was a question or a statement. Borton: Well, are you following me is the first question I guess, and do you agree that that might -- that might be additional basis for this five tiered impact fee structure for Police and Fire. Lavey: I do -- I do agree with the statement that you made, yes. De Weerd: However, impact fees are one time on capital expenditures. They are not personnel. They are not police vehicles, because they don't qualify for the life requirement. So, it's -- it's not apples to apples. Lavey: Correct. Borton: In light of that you're going to have those people in stations -- in fire stations and police substations and training facilities providing services. Lavey: That is -- that is one that -- Madam Mayor, Councilman Borton, that is one additional thing that I did see in some of the -- the comments that people had made about growth pays for itself and my question would be when. Because under impact fees it can't be used for police officers. It can't be used for police cars. It can't be used for equipment. Yet we are responsible for serving those needs immediately. So, that growth may generate property taxes down the road, but it doesn't take care of all of our needs right away. So, it does have serious impacts. As far as the -- De Weerd: Since I preside over the meeting, you are getting us out on -- in a rabbit trail, because it doesn't pertain to impact fees, it does pertain to cost of service and I think that is one of the conversations that the speaker that the BC A brought in talked about is all those different forms of revenue that -- that contribute to serving the citizens. The growth impact fees are about what's prescribed under state code and that's what's in front of us tonight. So, the vehicles, the personnel, that's caught up in your property tax that -- that helps cover the gap. Borton: I apologize, Madam Mayor, if I wasn't clear. I understand that pretty clearly. De Weerd: Okay. Borton: And that wasn't the intent. Lavey: I think -- I think it was my fault. I don't think it was your fault. Meridian City Council Meeting Agenda June 11, 2019 – Page 44 of 396 Meridian City Council June 4, 2019 Page 18 of 35 Borton: We can move on. Lavey: Is there any other questions? Thank you. De Weerd: Thank you. Niemeyer: Madam Mayor, Council, it's kind of scary when the police chief talks about the fire lingo as good as the fire chief -- he put it very well, but to reiterate and add onto that, this methodology was new for us, as well as department heads, and so we had to kind of wrap our mind around that tiered approach. From Fire's perspective it does make sense. Typically in a house fire -- and in the homes that we have been building in Meridian we can send our standard first alarm response, three engines, a truck, and a battalion chief and we can get the job done with those resources. When you start talking about homes that have 5,000 square feet of living space, as you see on the slide -- I think they were to climate controlled floor space, which doesn't include the garage, we add resources to that response, because instead of one search crew going through that house , you're now sending two. Instead of one attack line, you're sending two. And so the resource add in these larger homes is having an impact on how we respond to fires. Very similar to PD when they go out and they are doing evacuations and et cetera. So, I just wanted to put it more fire esque and eloquent than Chief Lavey did, but he did a great job explaining it. But I would certainly stand for any questions. De Weerd: I apologize to our impact fee committee that probably heard this bantering back and forth. Niemeyer: They love it. De Weerd: Council, any questions for Chief Niemeyer? Milam: Thank you. Niemeyer: Thank you. Bernt: Fire esque. Well done. De Weerd: Yes, Denise. LaFever: Hello. My name is Denise LaFever. I'm at 6706 North Salvia Way and let me tell you your staff is responsive. I said something to Steve, he told Todd, he was up here talking about it. So, I do have an issue about multi-families. Not clear in page three of the ordinance or page three of the report that it doesn't clearly delineate that there is a calculation involved in all that. So, right now you could have a 7,000, 10,000, 15,000 multi-family and they would just get charged that one cap rate at 3 ,200. So, I do have a concern with that. The other thing I have a concern with is page seven and page nine of the report, they are using 2,532 square feet to calculate the revenue. In reality, the days of the estates and the bigger homes is coming to an end. The new comp plan removes Meridian City Council Meeting Agenda June 11, 2019 – Page 45 of 396 Meridian City Council June 4, 2019 Page 19 of 35 many of the acres of low density based on 2014, 2018 is how the report is calculated, but we are seeing an increasing move towards smaller lots and smaller homes , 55 and over communities. Smaller affordable homes. I looked up Corey Barton, he's building houses under 1,500 square feet on some of his homes now. We are seeing smaller product come across. In addition on the police, all of the fees are lower. Fire 2,500 and -- 2,500 and under are lower and the parks under 1,500 is lower. So, if you're using the calculations for a revenue basis of 2,500 to 3,200 square feet, you're going to end up with calculations and revenue that's too high. So, I do have -- I have some concerns about the allocations. In addition to here -- and maybe -- maybe I have it wrong on here, but putting houses closer together and smaller houses to me it seems like that would cause more risk the closer you get your house as you catch one house on fire , you know, you could trickle that over. So, I would really like to hear what -- what their opinion is on -- on smaller, because we are seeing more and more lots gets more smaller and smaller and closer together. I believe we have some -- some dimension standards coming forward to have those setbacks even smaller coming through on UDC. Also on the police , I wasn't really clear after listening to him the impact of multi-family and what that causes as far as what -- what the response is for multi-family and I would really like to hear a response on that. Overall I'm -- I'm really concerned about the fact -- and we will do what we need to do, you guys will make the right decisions, but I'm concerned about moving forward before the comp plan is done. We are going through, like I said, taking out the low density and putting in more compressed densities within the comp plan and without looking at that forward vision and seeing where we are going with affordability for houses and the different product types that we're doing, we may underestimate the revenues, which I'm very concerned that may shift the burden to the current taxpayers and inadvertently tax people out of their homes that already live here. So, I do group growth needs to pay for itself. So, thank you. De Weerd: Thank you, Denise. Is there other testimony? Okay. Several questions were asked. It looks like Chief Lavey is coming forward. Lavey: Madam Mayor, I think there is at least one question there that -- that pertained to us. I will try not to go down a rabbit hole. As far as response, we talked about how many times an officer would have to respond out to a location. So, divided into the types of responses that we have, if you go to a house because you got a public call to take a police report on the cold crime, it's one officer. If you go there because there is a burglary alarm, there may be two officers. If it's a larger house that has multiple sides to it and a very large backyard, it may take four officers or six officers. If it is a crisis situation where shots are fired in the house it may take 12, 15, 20 officers, depending on the number of -- of -- or not the number, but the square footage of the house. So, the larger the facility and the more serious that the crime is could take more resources and does take more resources under our protocols. That's all I'm saying, is that you can't base it on just how often you respond to a location, it's the type of response that you have -- what brings you there in the first place. Hopefully that clarifies that question. And I don't believe there is any others that will pertain to the police. Meridian City Council Meeting Agenda June 11, 2019 – Page 46 of 396 Meridian City Council June 4, 2019 Page 20 of 35 De Weerd: Chief, I guess there was a question about what is the impact of multi -family and services, but, again, this is to a capital improvement plan that is about capital needs and not necessarily the personal aspect. But do -- do you have any comment on demand for services with the higher densities and the smaller lots and houses and multi -family? Lavey: You know, there is a lot of different opinions on that and I'm not going to weigh one side or the other, because it's people that actually generate the calls and it's a matter of are they in one location or are they in ten locations. So, if they are in one location it actually is better for us, because we have less places to travel, less travel time. I don't believe there is any correlation that there is greater calls for service at multi-family homes, it's who manages those and the condition of the homes , because if you have good management and good HOAs, we have no issues whatsoever. If you have poor management or if you have multiple owners -- we have some apartments that are owned by multiple people that have different standards, then, that's when you run into problems. But to say that it's multi-family housing, that's -- that's totally not fair. There is a whole bunch of other factors that come into play. De Weerd: Council, any follow-up questions for Chief Lavey? Thank you, chief. Lavey: Let's talk fire again. Niemeyer: Madam Mayor, Council, I just want to confirm the question. I believe the question was what is Fire's concerns with high density housing developments? Was that -- did I catch that? De Weerd: I think our safety -- Niemeyer: Yeah. So, as you can imagine, I mean if we are just talking anecdotal, a home that's sitting on a one acre lot that's wholly on fire is not going to have the same risk to other houses as a home that is separated by ten or 15 feet. With that, though, this is not anything new for the fire department. Through our strategy -- strategy and tactics training we train to this and so as I talked to -- when I was here previous, we would send in this case if we had tight homes and we had those 15 foot, 20 foot setbacks, we would send additional apparatus and one of those apparatus would be assigned what we call exposure control. So, exposures means for us the houses next to the house on fire. We have letters that we -- so, Bravo is to our left, Delta is to our right. Charlie is in the back. So, we would say pulling line protect the Charlie side exposure and so we would protect that home prior to it being exposed and caught on fire, if that make sense. So, we -- as part of our CIP we are looking at that, what resources are we going to need based on the projected growth and call volume and our threats and risks, so we can met those. De Weerd: Thank you, chief. Bongiorno: Madam Mayor, if I can tag onto what Chief Niemeyer said. So, to answer one of Denise's questions, when you get those buildings that are closer together there are building code requirements for fire separation for those structures and, then, when Meridian City Council Meeting Agenda June 11, 2019 – Page 47 of 396 Meridian City Council June 4, 2019 Page 21 of 35 you have those duplexes and four-plexes and stuff, they are separated by firewalls. It's all in the building code. So, there are avenues to protect those houses that are close together. There are requirements that have to be met. And , then, to tag onto the question about multi-family, we did a very unofficial search into our multi-family residentials -- or multi-family buildings and we found -- this was a couple years ago -- that one single building will generate roughly two calls a year for the fire department. And , again, that was a couple years ago, not -- not -- we just did a quick run on numbers and that's kind of what we came up with. So, like Chief Lavey said, you get more people you're going to get more calls. So, that -- that is a factor. De Weerd: Thank you. Hi, Todd. Lavoie: Madam Mayor, I believe there was a question -- a concern about the mathematics utilized in calculations. Just want to reiterate that the calculations conducted by Raftelis, the consultant, they were vetted through the committee, vetted through us. There is also information within your study on page seven, page 14 and page 20, that support the mathematics and how we came up with the tiered approach. If we went with the flat rate at the bottom of every graph it shows what the mathematics would be to answer kind of what Genesis was asking, what would a rate be for Police or Fire, I use an example on your screen, on page 20 you would reference that the mathematical simple calculation will be 695. If we just had a flat rate we are proposing 693 and, hence, why they use an algorithm to divide them and figure out your spread. That is how we determine the yellow highlight on this screen is dividing the total number of permits into the total value of needing to be collected, so we can have a flat rate to compare it against our current methodology, which is the 2013 methodology, but that is also the simple methodology to support where Genesis was asking what would the flat rate be. So, it's a double check to make sure that if we did collect the number of permits that we are expecting, we still will be able to collect the necessary revenue to support this study as -- as presented to you. And I believe that was the only financial question. De Weerd: Council, any questions for -- for Todd? Okay. Thank you. Lavoie: Thank you. De Weerd: Okay. Is there any further public testimony? Council, any additional information needed from staff or any of those that are in the audience? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Sorry to go back to that slide. I guess I'm just still a little bit confused with Mr. Yorgason's request. You wanted a flat fee, which would be 695 dollars for Fire -- that's almost at the top end of the -- of the tier. So, it seems to me like that would be better for the city and not as -- not -- and worse for the building community. I want to ask you a question, so you can come up. Meridian City Council Meeting Agenda June 11, 2019 – Page 48 of 396 Meridian City Council June 4, 2019 Page 22 of 35 De Weerd: Yes, do. Milam: Do you -- knowing what that number is, do you still feel the same way that -- it just seems like much higher for the building community. Yorgason: Madam Mayor and Council Member Milam, I was not advocating for 695, I was vetting for a flatter fee, whatever that number is, and so I don't know what the number is. That's what the team over here is trying to conclude and it's -- it's a formula. It's a math formula where you -- you trust the departments, they told you what the total dollar amount is needed, then, you divide it by the number of homes. That's the way -- their project growth. It's kind of the efforts there. I appreciate -- and the answers were given here by the police chief and the fire chief and Joe as well. The City of Meridian may be different than Boise city. Boise city depends upon Ada county dispatch for their numbers. If Meridian city is saying, no, a house -- a house is pretty much the same, but it's not, it's a little bit different, then, maybe the numbers here are the right numbers. My question was just simply based on my information and based on the Ada county dispatch numbers for Boise city, they do see a correlation flatter -- I don't want to say flat, but definitely more flat than this three times number that's being used here where you compare the top end versus the low end. Equally important, though, Council Member Milam and the other members of the Council, is do you have an equal number of percentage of homes in each of these five categories. If almost all your homes are in the bottom end or in the top end, you're not getting the appropriate allocation of dollars as well. So, I appreciate Todd's comments there, but I think that's a really important thing, because at the end of the day what the building community wants is to make sure you have good numbers that you can rely upon, because five years from now when we go through the same exercise, you know, you're going to look back and say did growth pay for itself. Did it collect the amount of money we thought it would collect and you need to have that information. Do you have the right number of homes by square fo ot -- those five groupings of square footage of homes and if you do you will get there. If you're more heavily weighted on the smaller or the larger homes, then, I don't think that would be the case. So, I think that's part of the -- important part of analysis which I haven't heard an answer to yet. Again, to answer your specific question, I'm not advocating for 695, I'm advocating for a flatter fee. Milam: Madam Mayor? But they -- they did the math and that's what the number is. So, my question to you now is knowing that, do you have the same opinion or do you want to retract your -- asking for that? Yorgason: Council Member Milam -- Madam Mayor, Council Member Milam, I don't know that I would agree with what they said, frankly, just based on the numbers that I know. The old number is that -- is that right, 695? Six -- six something. I know every city is a little bit different. I think it's 695. And so I don't know that I would agree with his calculation, because to your exact point that would actually raise the amount in total, so I don't think that would back into a 695 number. I think it would actually be a reduction, based on sitting here thinking on the fly, without knowing all the facts. And I'm not advocating for that either. I'm advocating for your total, divided by a fair formula. You're welcome. Thank you. I won't take up your time. Meridian City Council Meeting Agenda June 11, 2019 – Page 49 of 396 Meridian City Council June 4, 2019 Page 23 of 35 De Weerd: And I guess at the end of the day it's a -- a snapshot of time -- in time that you base your calculations on and you can look back over the last impact fees with the rate of cost increase and inflation. We didn't even come near to collecting what we needed to collect in that growth impact fee. It is a snapshot in time and I think that this -- this study is the best I have seen in -- and what we have done to -- to meet the intent of the state code and to do right by both our existing residents and the growth that is yet to come and finding a fair formula and -- and I guess at the end of the day that's -- that's what we are hoping for and we count on all of our partners to help us in looking at as many different angles as we can to see that -- to maybe highlight or daylight things that we haven't considered. But I do think a lot of these things have been discussed by our impact fee committee and today it's our best recommendation. Yorgason: Madam Mayor, again, I want to be really -- I just, again, thank you for your comments. If the Council direction is to make a decision tonight, then, you're just going to have to make your decision based on the information you have. If you're thinking about pulling back just to get a little bit more information , then, you would have adequate time to determine these questions that were raised if you want to have a flatter fee for the Police and Fire, for example, or equivalent or nearly equivalent number of -- number of homes in each of those five categories. Again, you want to make sure you're collecting the right amount of money for the city. You don't want to be shorting, because you have thought you would have this and yet you have a whole bunch of smaller multi-family units coming up and they are paying a whole lot less, again, you're going to say growth didn't pay for itself and the answer would be, then, that multi-family didn't pay for itself. De Weerd: And, Dave, it's kind of funny, because I swear five years ago you were standing in front of us saying don't make it a flat fee, you need to -- to do it something different and -- and I think that -- that it will always change. Yorgason: Madam Mayor, I -- again, I'm not here to argue, but to support that comment. I do support what the Parks Department is doing, splitting it up by -- on a per household size basis. That's where the utilization is and if the police and fire chiefs are telling you that it's the same for homes, well, then, let's stay with what we have here. It's just whatever the data is. I'm a data driven answer person here. It's not trying to drive an agenda by any means, it's really trying to make sure that it's a fair outcome for everybody involved and that's why I look at it from a formula basis and, I agree, you have a -- by the way, they are not all like mansions, police chief. We do have 20 -- a lot of 2,500 square foot homes. I do know the demographics of society is moving more towards some smaller homes. But having said that this is the data that you have today, as you just said, Mayor, and so I -- you got to make your decision based on today. If you want to make your decision based on what you have and the police and fire are telling you, no, we actually do send more people out there for the bigger homes , then, that's the right answer. I just want to make sure it's a fair formula. De Weerd: Thank you. And I appreciate that. Yorgason: You're welcome. Meridian City Council Meeting Agenda June 11, 2019 – Page 50 of 396 Meridian City Council June 4, 2019 Page 24 of 35 Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Dave, I appreciate that. I agree with you and -- and in particular our Police and Fire, the data that they shared here today I think does articulate and provide that needed data to support this tiered approach. I think the opposite of single tier is problematic , because by -- by creating an individual -- you know, pick the 858, you know, something in the middle, you're making assumptions now that if going forward -- if we are assuming the larger structure correlates with a larger need, which would accelerate the capital improvement the funds are used, if it turns out that you build a lot of 1,000 foot homes going forward, you will be collecting a higher fee, you would not create the -- the proportional demand -- the smaller structure has a smaller demand on the capital needs. So, you would be over collecting by using a single rate and the same would be true, a single rate, if it turns out going forward we had large structures that would have necessitated more money to accelerate -- so, it's good intentioned, but it seems like this in particular with the comments from Police and Fire, is much a more equitable and -- and accounts for what the market might do going forward. Do we actually build smaller or larger? Well, our revenue stream will adjust accordingly, which seems to be the most fair way to approach it. Yorgason: Council Member -- well, Madam Mayor, Council Member Borton, I -- again, I appreciate the discussion here today. It's a healthy discussion , because it's -- it's a big deal. It's a lot of money that we are talking about and -- and we are talking about the future for the city. I'm not going to answer a question, because I didn't hear one. Borton: No, I -- Yorgason: Thank you. Borton: Madam Mayor? De Weerd: You can make up your own, though. Borton: And kind of while you're here I wanted to articulate why I'm supportive of the committee's recommendation and I think what we have heard from Police and Fire, just adds additional support to the -- to the tiered approach. It seems to make the most sense. Yorgason: Madam Mayor, I would add -- so, I'm not going to address Council Member Borton -- under Robert's Rules he didn't ask me a question. But I will ask -- or address to the Mayor's comment about the flat versus tiered approach. I believe the data you saw five years ago suggested that the homes in Meridian were nearly the same on a -- on a per housing basis. Each home had nearly the same population or number of people per home. That's not true today. You have a new set of data that suggests differently and so that's why I know those comments were made. So, I -- again, I support the efforts. It's a healthy exercise. I don't like big fee increases, but we understand them. Meridian City Council Meeting Agenda June 11, 2019 – Page 51 of 396 Meridian City Council June 4, 2019 Page 25 of 35 De Weerd: And that was acknowledged in your letter, which was also appreciated. Yorgason: Thank you. De Weerd: Thank you. Yorgason: You're welcome. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I would like to make a recommendation for five years from now I won't be here , so if somebody can bring their crystal ball, then, we can know exactly what the growth is going to look like and it would make this process a lot simpler for the future Council. De Weerd: We will work on that. I won't be here either. Okay. Anything further from Council? Does Council have all the information they need? If you do I would entertain a motion to close the public hearing. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I think this isn't the time for us to be making this decision. As much as we would like to we can't really silo huge decisions like this when we are weighing enormous other decisions in the city. I think if there is an order in which the three decisions, the budget, the impact fees and the Comprehensive Plan should be done, I think certainly the Comprehensive Plan should be finished before we decide on this. Having all the information contained in that, as well as for Council's benefit to have fresh in our minds all of the numbers surrounding what our annual budget was going to entail. We may get in -- starting tomorrow we may get in deep into these numbers in our giant bin ders and realize that we are going to have a tough time maintaining and replacing the items that we do have. The impact fees -- the point of them is to be spent with a -- you know, a net increase and a planned increase in spending of -- of impact fees, those are -- that gets us stuff, but, then, that's stuff that has to be replaced and maintained . We are limited in how fast and how much we can increase our general fund through property taxes. I fully anticipate that this Council is going to decide to take the full three percent allowable, which if that were to be the case, that's saying we are taking as much as we can, because we feel that we would need more to be able to maintain and replace the stuff that we have currently. So, if we are planning on, you know, a large increase, because of a large increase in population of getting more stuff to be maintained and replaced, I think we built -- this Council would be in a much better position to make this decision , having all of those numbers fresh in our minds just after we do the budget, rather than literally the day before we get into it. I also feel that Denise hit it on the head, that this definitely needs to take Meridian City Council Meeting Agenda June 11, 2019 – Page 52 of 396 Meridian City Council June 4, 2019 Page 26 of 35 place after we have been able to review the completed proposal for the Comprehensive Plan. De Weerd: Thank you, Mr. Palmer. Any other comments? I'm looking for direction. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I'm not quite sure I -- I track the logic -- or I guess the rationale behind delaying it to that extent. I see the impact fees correlate directly with the capital improvement plan, which is also part of this, which has already been, you know, created by our staff to account for those capital needs that our growth has required. I think all this does is create the revenue source to let -- again, as we say growth pay for itself and any day we delay in making these more accurately reflect our capital improvement plan, we still have those capital expenditures, we are just making the general taxpayer fund them or we are going to elect to not -- not provide that capital need, which we all know when we are all told we have to provide and maintain the level of service. So, I don't think the comp plan changes that by any stretch. I don't think we have ever waited for a comp plan in prior years and I don't think the budget hearing -- because approving an impact change and the capital improvement plan is not allocating funding and spending money necessarily, but it's just creating a funding source for those improvements. I fear that delaying it only pushes the cost on the general taxpayer, as opposed the growth paying for itself, so I would rather make it adjust sooner rather than later if that's the committee's recommendation to more accurately capture those costs. It has to be paid for by growth. De Weerd: Mr. Bernt. Bernt: Madam Mayor, thank you. I'm in agreement with Council Member Borton. I also agree with Dave in what he said in regard to -- you know, there is a lot at stake here. You know, there is a lot of stakeholders that will be affected by this decision that we may or may not make this evening. I sat on this committee many moons ago and I have heard -- I heard similar discussions and -- and similar concerns throughout different people coming from different walks of life on that committee and so I understand the deliberation that Matt talks about and whatnot. It's very complicated. There is not a single -- there is not a single -- you know, there is not a perfect methodology in how to approach this and I believe -- and I'm a data driven guy as well. It takes the emotion out of it. It takes -- it's just a lot earlier to look at it with -- with clear lenses and I haven't heard anything this evening or in the past that would lead me to believe -- or lead me -- or lead us down a different road and so with that -- with that said I'm supportive of this -- of this new proposal with impact fees and will be voting yes on it this evening. De Weerd: Okay. Any other comments? If we are ready, we can close the public hearing. Borton: Madam Mayor? Meridian City Council Meeting Agenda June 11, 2019 – Page 53 of 396 Meridian City Council June 4, 2019 Page 27 of 35 De Weerd: Mr. Borton. Borton: I move we close the public hearing on Item 7-D. Milam: Second. De Weerd: I have a motion and a second to close the public hearing on Item 7 -D. All those in favor say aye. Any opposed say nay? Palmer: Nay. De Weerd: Okay. The ayes have it. MOTION CARRIED: FOUR AYES. ONE NAY. ONE ABSENT. De Weerd: The ordinance is under 8-A, so we will wait until that point. E. Fire Department: Budget Amendment for Public Education Supplies De Weerd: Item 7-E is under our Fire Department, a budget amendment for public education supplies. Good evening, Pam. Thank you for being here. Orr: Thank you very much, Madam Mayor, Members of the Council. Thank you for allowing us to come to you tonight with a budget amendment for public education. We are requesting a budget amendment for the amount of -- and where did it go? On the phone. For 12,465 dollars. This money has been received by the Fire Department. We have a donation from the Light My Fire organization for 10,000 dollars and we additionally have a donation from citizens for 2 ,465 dollars. Those donations that we have received throughout the year were directly donated as a part of our smoke alarm program for the most part. As we have been out people just would like to thank us for that and be able to contribute to that program, so that the program will continue to grow and allow us to be able to purchase more alarms and so this evening I'm coming to you with a request that you would approve this budget amendment. It is not going to cost the city any money, if you will. This money has already been received from the public. Thank you. De Weerd: Thank you, Pam. Council, any questions for Pam? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor, if we have no questions -- one, Pam, I would like to say thank you for all that you do and I would like to move that we accept the budget amendment for 12,465 dollars, that ends up being net zero, thanks to Light My Fire and other citizens. Meridian City Council Meeting Agenda June 11, 2019 – Page 54 of 396 Meridian City Council June 4, 2019 Page 28 of 35 Orr: Thank you. Bernt: Second. De Weerd: I have a motion and a second to approve the budget amendment request under Item 7-E. If there is no discussion, Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Orr: Thank you very much. De Weerd: Thank you, Pam. And, please, extend our appreciation, again, to Light My Fire. Orr: Thank you. Actually tonight -- today we had our final wrap up meeting and we were able to have that at the Fire Safety Center and I asked to have it there, so that we could show them the work of -- you know, the efforts, you know, that we put forward and so we took them all through a fire safety class there and took them to the burn room and everything and so they were so appreciative of that, because we just never thought to do that and so all of these years that we have worked with them, you know, they were able to see it, so that was really great, so -- De Weerd: That's great. Orr: Yeah. Thank you. F. Fire Department: Budget Amendment for Engine 39 Equipment De Weerd: Thank you. Okay. Item 7-F is also under Fire Department for a budget amendment for Engine 39 equipment. Good evening, Justin. Winkler: Madam Mayor, City Council. We are here today -- this evening to discuss trying to get some more equipment for one of our reserve engines. We have come to the realization that as things have grown that we are being behind the ball. We currently have got two reserve engines and one of them does not have any equipment on it hardly whatsoever or it's got hose and that's it. Where the problem has come is as we have had engines either break down from mechanical problems or they go into service, this is actually creating down time for the crews. So, it takes approximately an hour to get equipment moved from one engine to another engine and , then, when they get that engine back to put it back in place where it is. So, it is creating a deficiency gap within -- within our department and so what we are asking for is about 13,500 dollars in the Meridian City Council Meeting Agenda June 11, 2019 – Page 55 of 396 Meridian City Council June 4, 2019 Page 29 of 35 amendment to finish outfitting those apparatus. What I have currently done already is managed to gather up some spare equipment that we have had in stock and also had looked at our current budget and been able to take some money out of budget to at least try to get this engine put together. It would have normally been a total of a little bit over 30,000 dollars to get this thing equipped, so by doing what we have done we have been able to cut that down to 13,500 and so we are asking to see if we can get this budget amendment taken care of this evening, so we can get this apparatus back up and -- up and running. I understand that there has also been -- been a lot of talk about data, so if you have some questions for me I will stand for your questions. De Weerd: Thank you. Council, here is your chance. Let's talk data. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: How often do you -- on the average do you have to switch out? Winkler: So, currently -- this last year I went back and we had a total of 197 downtime incidences and within those 76 of them required a complete total change out of the apparatus. That required about 152 man hours, this being out-of-service time and, then, this also -- if you take that into our responses, it -- that's 152 hours of time that we were down that would -- could have created an extended response, because we were having one crew from one station or another that was out of service, so we would have had to rely on another apparatus or another -- another station to take care of that call. So, then, I also went back and -- since I'm new into this position -- I just started in February -- I thought I would also just look at how -- how rapidly this occurrence has been happening just in the last three months I have been in this position and we have had 23 occurrences of that currently and as of today I have got two engines right now that are in the shop, so I have only got one spare engine that is available to us currently at this time. So, if something happens tomorrow we are going to be at our bare bones basics. De Weerd: So, bottom line, why can't you wait until the next budget year. Winkler: So, what has happened with that is the -- when we -- when I came on here this was something that -- that I didn't -- didn't know about and the budget for next budget year was already set and so if we were to take that 13,500 dollars out of our next budget year that would be coming out of our general equipment fund that we would -- that we usually go through already with equipment replacements and things like that throughout the year. So, that would probably be why it would not be able to wait until next year. The other thing is is we have also got Engine 36 that is getting ready to go online in June -- I believe the 21st and just adds another piece of apparatus to our fleet that's going to be on the road and so it's actually going to be stressing our resources as far as reserve equipment that much farther. Milam: Madam Mayor? Meridian City Council Meeting Agenda June 11, 2019 – Page 56 of 396 Meridian City Council June 4, 2019 Page 30 of 35 De Weerd: Mrs. Milam. Milam: So, based on the data that you gave us, your -- an engine is breaking down maybe every three days. That just seems insane. Can you tell us what -- what it is that -- that puts an engine out of service every three days? Winkler: Twenty-four of those is -- 24 of those throughout the year is just basically generalized on just service and maintenance. So, you can take that -- that down to 173 times that we have had them out and so you can also consolidate some of that stuff. Some of this stuff that we have taken is -- is we will put to -- put it as a -- shall we say not an emergent situation, it needs to be fixed and consolidate them down to where it still needs to go out of service and so the base down here is -- about 21.6 percent of these were considered higher critically important repairs is what it end up being to where they were pulled out -- pulled out of service for that reason. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I understand this is the -- the procedure that you were asked to go through given the situation to avoid it being in 2021 to be able to now do it, but as I understand it, we can still put it in 2020 if we choose to, can we not? De Weerd: Yes. I mean 2020 is to consider it for next year, which is what the question is about. Can this wait until next budget year, which is in four months. Palmer: Madam Mayor, that -- that would be my recommendation. Instead of a '19 amendment, let's put it in '20. De Weerd: We do tell our departments that we want them to give us a bare bones -- what they anticipate spending and that if they can bring to Council a request that shows the urgency, that request will be considered on its merits and so that -- that is why Justin is standing in front of us today. He feels that it does have merit and so you do have a couple of choices here. One is to -- to approve this budget amendment, so they can address some of the inefficiencies that have been identified through Justin's efforts or we can wrap that into a request for the upcoming budget deliberations. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Given the high number of opportunities, I guess, to use the truck fully furnished, I would think at this point it would be better to go ahead and have another one in the reserves ready to go. It just seems like there is too much down time to leave and I would hate to have an incident that we needed all hands on deck and all vehicles available and for 13,500 we didn't have it. Meridian City Council Meeting Agenda June 11, 2019 – Page 57 of 396 Meridian City Council June 4, 2019 Page 31 of 35 Winkler: Madam Roberts, yes, that is actually one of the other things that I have down in here is -- is in all reality our job is to look at the world from a worst case scenario and so you're exactly right, if we end up having an -- an all hands incidence to where all our stations are out and busy and we have to absolutely call people back in, they are not going to have a piece of equipment that's actually functional and be able to be used right now. So, that is -- that is also another one. Also there is times to where we also in the past sent a vehicle to California to assist with those fires, so once that vehicle is gone and now we don't have any anything to back our own city up. So, it does have kind of a circular effect when it comes right back around to things. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: If it wasn't beyond the traditional deadline to put it in the 2020 budget and you had the decision today on whether to bring us a 2019 amendment or to plan to put it in the 2020, what would you be doing? Winkler: I'm not quite sure I follow your question. I think you're asking me if I would have gone ahead and put this into next year's budget, is that what you're asking? Palmer: Or would you have said this is urgent enough we are going to do a 2019 amendment? Winkler: I would say this is urgent enough to do it now. I would also tell you if I would have been in this position prior to February I probably would have asked to have done this in this last year's budget. I can give you just a little bit of history of why this engine is not equipped also if you like it's just history. It can start clear back when I started here 16 years ago and it's just things that have happened in the past is where when we tear down a piece of apparatus or we have cascaded it, so to speak, so we are not just replacing it and throwing it away or selling it, we are actually going to keep it as a reserve, we have taken in the past the equipment off of that apparatus and put it on the new one and that's how these have ended up pretty much bare bones and so over the years we have attempted to just try and get these other apparatus a little piece by piece get some equipment put back on them. As we have grown it just hasn't worked. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: And that satisfies me. I was just attempting to reconcile the -- the urgency that's being spoken about now with -- with what's typed in here talking about, well, because we are already into the 2020 process it would be 2021. So, on paper it doesn't look as urgent as is being explained. So, if that's the case that regardless you would be wanting a 2019 amendment, I'm fine with that. Meridian City Council Meeting Agenda June 11, 2019 – Page 58 of 396 Meridian City Council June 4, 2019 Page 32 of 35 Niemeyer: Madam Mayor, if I could just jump in real quick. We talked about this at length. The beauty of putting on a logistics chief is we find things that we didn't know were problems -- lying in wait to use a Gordon Graham term and this is the problem lying in wait. So, having a piece of apparatus that could go out at any point in time and be needed at any point in time and not having the right equipment on it for the firefighters to do their job was concerning to me. So, we discussed this as a staff. We did discuss the FY-20 budget versus the FY-19 budget amendment. As you know I don't necessarily like doing amendments, it's not my favorite thing to do to have us standing before you, but we felt this was critical enough to bring before you tonight to make sure that res erve is outfitted. We are coming into fire season, we are coming into summer, call volume increases and without the proper tools on this apparatus, if we have to put firefighters on it, we are not doing our job to make sure that they are safe. So, that's why we are bringing it forward now. De Weerd: Thank you. And, Justin, I appreciate all the numbers you brought with you tonight. Any follow-up questions from Council? Okay. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor, I move that we approve the budget amendment for Engine 39 equipment, 13,500 dollars. Milam: Second. De Weerd: I have a motion and a second to approve Item 7-F, the request for a budget amendment to equip Engine 39. Any discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Winkler: Thank you. De Weerd: You passed your initiation, Justin. Winkler: Thank you. Item 8: Ordinances A. Ordinance No. 19- 1827: An Ordinance To Amend The Municipal Code Of The City Of Meridian, County Of Ada, State Of Idaho, Meridian City Council Meeting Agenda June 11, 2019 – Page 59 of 396 Meridian City Council June 4, 2019 Page 33 of 35 Amending Title 10, Chapter 7, Section 12(E )(2), Meridian City Code, Known As The Meridian Impact Fee Ordinance Fee Schedule; To Provide For An Amendment To The Police, Fire, And Parks And Recreation Impact Fee Schedules; And Providing An Effective Date De Weerd: Item 8-A is Ordinance 19-1827. Mr. Clerk, will you, please, read this ordinance by title. Nary: Madam Mayor? De Weerd: Yes, Mr. Nary. Nary: Madam Mayor, before -- before Mr. Johnson reads the third reading, I guess if it's asked, there is a couple things that were brought up in the public hearing. One was the request by Mr. Lavoie for some rewording to clarify the average size for multi-family. So, we do need to make an amendment change , if that's the Council's desire to do what he requested. Secondarily, in the ordinance itself there is a blank, if you have looked at it, for the effective date. Mr. Lavoie had previously stated that what -- because there is a little implementation time that's necessary to do this, that the request was to implement October 1, so we can -- if you would like us to make the amendment and if there is any other amendments you would like us to make, we would suggest delay the third reading until we make those amendments and , then, you could do your third reading of the ordinance and, then, we can insert the effective date of October 1 as well. De Weerd: Okay. Any discussion from Council or follow-up questions for Mr. Nary? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Is that a -- is that a next week to incorporate this language change or -- Nary: Madam Mayor, Members of the Council, Council Member Borton, if the only requested change is the language regarding multi-family, yes. If there is others -- it depends on how many there are. De Weerd: And that language change should be in black and white for you to be able to reference. Nary: Yes. As I understood it, Madam Mayor, really all the -- the direction was is right now it makes it sound like one generic thing for all sizes and I think we are just simply adding language that on a multi-family unit -- or a multi -- a multi-housing unit it would be based on the average unit size for the entire unit. So , that's a fairly simple change if that's the direction you wish to go. Meridian City Council Meeting Agenda June 11, 2019 – Page 60 of 396 Meridian City Council June 4, 2019 Page 34 of 35 De Weerd: Do you need a motion to give you direction on that or you just bring new language back? Nary: Either way. You can either do it in the form of a motion, except the direction because you would like to read it. If that's the direction the Council has as a group as a consensus, that's certainly fine. We can, again, craft it, you can still discuss it at your third reading if you want more tweaks than that. But that's the way I understood what Mr. Lavoie was requesting and if that's your understanding as well, your direction is satisfactory, so -- De Weerd: Okay. Council, is the consensus to bring this -- to continue the third reading to next week and to have that language clarified in -- in the ordinance to be considered. Borton: Yes. De Weerd: Okay. I guess I have enough indicators that say we will continue the third reading to next week's agenda. De Weerd: And I will move to Item 9. Borton: Madam Mayor? De Weerd: Yes. Borton: Sorry. De Weerd: Mr. Borton. Borton: Before we get to that, can it be -- and, Dave, you might be the member of the public, but we have got two, 4:30 or a 6:00. Do you think we could do it at the 4:30 work session perhaps? Milam: The public hearing is closed. Nary: It's up to you. Borton: Okay. 6:00 o'clock. Keep it a 6:00. Okay. Never mind. Item 9: Future Meeting Topics De Weerd: Okay. Any items under Item 9? If not, I would entertain a motion to close this meeting or adjourn. Milam: Move that we adjourn. Little Roberts: Second. Meridian City Council Meeting Agenda June 11, 2019 – Page 61 of 396 Meridian City Council June 4, 2019 Page 35 of 35 De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 7:42 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR TAMMY DE WEERD o�° ucusT, DATE APPROVED o� 'moo ATTEST: CHRIS JOHNSONWCI of the T ` /rEDAHO IDIAN*,----- ( C COUNCIL REGULAR MEETING AGENDA June 4, 2019 Agenda Item Number: 5 Project File Name/Number: Item Title: Announcements Meeting Notes: EIDIANC-- DAHJ CITY COUNCIL REGULAR MEETING AGENDA .lune 4, 2019 Agenda Item Number: 6 Project File Name/Number: Item Title: Future Meeting Topics — Public Forum (Up to 30 Minutes Maximum) Signing up prior to the start of the meeting is required. This time is reserved for the public to address their elected officials regarding matters of general interest or concern of public matters and is not specific to an active land use/development application. By law, no decisions can be made on topics presented under this public comment section, other than the City Council may request that the topic be added to a future meeting agenda for a more detailed discussion or action. The Mayor may also direct staff to further assist you in resolving the matter following the meeting Meeting Notes: 6/4/2019 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 6/4/2019 Hearing Type: Public Forum Active: There are no signatures posted for this meeting type yet. Go Back To List Export To Excel © 2019 - City of Meridian, Idaho http://i nternalapps/SIGN INFORM TOOLS/Si gnlnForm Detai Is?id=246 1/1 Ljl/rE IDIZ IANk-- �J CITY COUNCIL REGULAR MEETING AGENDA June 4, 2019 Agenda Item Number: 7 A Project File Name/Number: Item Title: Appointment of City Clerk Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.A . Presenter: M ayor D e Weerd Estimated Time f or P resentation: 2 min Title of I tem - Appointment of C ity C lerk Appointment of Chris J ohnson as City clerk C ouncil Notes: RE V I E WE RS : Department Reviewer Action D ate L egal.J ohnson, Chris Approved 5/30/2019 - 3:01 P M Meridian City Council Meeting Agenda June 4, 2019 – Page 4 of 67 EIDIAN?- �J CITY COUNCIL MEETING AGENDA June 4, 2019 Planning and Zoning Public Hearing Outline and Presentations Meeting Notes: City Council Meeting Date Changes to Agenda: None Item #7B: Main2Meridian - VAC (H-2019-0057) Application(s): Vacation Size of property, existing zoning, and location: This site is located at 703 & 713 N. Main St. in the O-T zoning district. Summary of Request: The applicant requests approval to vacate a 10’ wide public utility and drainage easement located on the north and east boundaries of Lot 3, Block 1 and the south and east of Lot 2, Block 1 in The Renewal Place Subdivision as shown. There are no known existing utilities within the portion proposed to be vacated. The easement holders (i.e. Cable One, Nampa & Meridian Irrigation District, Idaho Power, Intermountain Gas, and Century Link) have all submitted written consent agreeing to vacate this portion of the existing easement as proposed. Drainage of the site is being reviewed with the submitted building permit applications. The vacation of this easement is a condition of approval of the issued Certificate of Zoning Compliance for the proposed mixed-use building to be located on the site. This vacation allows the building to be constructed to the property lines, increasing the usable area of the lots. Written Testimony: Bryan Appleby, Rennison Engineering (in agreement w/staff report) Staff Recommendation: Approval Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2019-0057, as presented in the staff report for the hearing date of September 25, 2018: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2019-0057, as presented during the hearing on September 25, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2019-0057 to the hearing date of for the following reason(s): (You should state specific reason(s) for continuance.) Item #7C: Creamline Park (H-2019-0060) Application(s): Development Agreement Modification Size of property, existing zoning, and location: This site is located on the north side of W. Franklin Rd. just east of Linder Rd. Summary of Request: The Applicant requests a modification to the existing DA consistent with the previously approved rezone of the lots along Franklin Rd. from the C-G to the I-L zoning district. The current DA allows for a mix of industrial and commercial uses as allowed in the C-G & I-L zoning districts except for the industrial zoned lots that abut residential properties to the west on which certain uses are restricted. No development is proposed at this time; however, the Applicant plans to develop the lots that front on W. Franklin Rd. with warehouse and/or flex space type uses; only one of the lots on the northern portion of the site is yet to develop. Staff recommends all future structures comply with the design standards listed in the Architectural Standards Manual. Staff further recommends Lots 3-8, Block 1 comply with the non-residential industrial standards; and Lots 1-2 and 9-10, Block 1 that front on W. Franklin Rd. comply with the non-residential commercial standards and that those structures not have loading docks or roll-up doors visible from a public street since those structures will be highly visible from an arterial street. Written Testimony: None Staff Recommendation: Approval Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2019-0060, as presented in the staff report for the hearing date of June 4, 2019: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2019-0060, as presented during the hearing on June 4, 2019, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2019-0060 to the hearing date of _________ for the following reason(s): (You should state specific reason(s) for continuance.) EIDIAN,*-- DAHJ CITY COUNCIL REGULAR MEETING AGENDA June 4, 2019 Agenda Item Number: 7 B Project File Name/Number: H-2019-0057 Item Title: Public Hearing for Main2Meridian By Rennison Engineering, Located at 703 and 713 N. Main Street. 1. Request: A Variance to Vacate a portion of the public utilities and drainage easement located on lots 2 and 3, block 1 of Renewal Place Subdivision Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.B . Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing for M ain2M eridian (H-2019-0057) by Rennison Engineering, L ocated at 703 and 713 N. M ain S t. C lic k Here for Applic ation Materials C lic k Here to S ign Up to Tes tify at Hearing C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S taff Report S taff Report 5/30/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 5/30/2019 - 2:05 P M Meridian City Council Meeting Agenda June 4, 2019 – Page 5 of 67 6/4/2019 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 6/4/2019 Hearing Type: Council Item Number: 7-B Project Name: Main2Meridian Project No.: H-2019-0057 Active: *#* There are no signatures posted for this meeting type yet. Go Back To List Export To Excel © 2019 - City of Meridian, Idaho http://i nternalapps/SIGN INFORM TOOLS/Si gnlnForm Detai Is?id=243 1/1 Page 1 HEARING DATE: 6/4/2019 TO: Mayor & City Council FROM: Kevin Holmes, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0057 Main2Meridian LOCATION: 703 and 713 N. Main Street, in the NW ¼ of the SW ¼ of Section 7, Township 3N., Range 1E I. PROJECT DESCRIPTION Request to vacate the public utilities and drainage easement located on the north and east boundaries of Lot 3, Block 1 and the south and east boundaries of Lot 2, Block 1 of Renewal Place Subdivision. See Exhibit B. II. SUMMARY OF REPORT A. Applicant/Owner: City Center Redevelopment, LLC 430 E. State Street, Suite 100 Eagle, ID 83616 B. Representative: Rennison Engineering 410 E. State Street, Suite 120 Eagle, ID 83616 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Description Details Acreage 0.43 acres Current Zoning O-T History (previous approvals) SHP-12-002; A-2019-0032 Meridian City Council Meeting Agenda June 4, 2019 – Page 6 of 67 Page 2 III. STAFF ANALYSIS The applicant requests approval to vacate a ten-foot (10’) wide public utilities and drainage easement on the north and east boundaries of Lot 3, Block 1 and the south and east boundaries of Lot 2, Block 1 of Renewal Place Subdivision (see legal description and exhibit map in Exhibit B). This easement was established by Note #7 of said plat. There are no existing utilities within the portion proposed to be vacated. The easement holders (i.e. Cable One, Idaho Power, Intermountain Gas, Century Link, irrigation district) have all submitted written consent agreeing to vacate a portion of the existing easement as proposed. Drainage of the property shall be the responsibility of the property owner and shall comply with all conditions listed in this report. The vacation of this easement is a condition of approval of the Certificate of Zoning Compliance (A- 2019-0032) of the Main2Meridian vertically integrated building to be located on the site. This vacation allows the building to be constructed to the property lines, increasing the usable area of the lots. IV. DECISION A. Staff: Staff recommends approval of the vacation application subject to the modification to plat note #7 of Renewal Place Subdivision in section VI. Enter Summary of City Council Decision. Meridian City Council Meeting Agenda June 4, 2019 – Page 7 of 67 Page 3 V. EXHIBITS A. Recorded Plat Meridian City Council Meeting Agenda June 4, 2019 – Page 8 of 67 Page 4 B. Site Plan Depicting Easement to be Vacated (date: 1/8/2019) Meridian City Council Meeting Agenda June 4, 2019 – Page 9 of 67 Page 5 C. Legal Description of Easement Proposed to be Vacated Meridian City Council Meeting Agenda June 4, 2019 – Page 10 of 67 Page 6 D. Relinquishment Letters from Utility Easement Holders Meridian City Council Meeting Agenda June 4, 2019 – Page 11 of 67 Page 7 Meridian City Council Meeting Agenda June 4, 2019 – Page 12 of 67 Page 8 Meridian City Council Meeting Agenda June 4, 2019 – Page 13 of 67 Page 9 Meridian City Council Meeting Agenda June 4, 2019 – Page 14 of 67 Page 10 Meridian City Council Meeting Agenda June 4, 2019 – Page 15 of 67 Page 11 VI. CITY/AGENCY COMMENTS & CONDITIONS Planning Division: A. Note #7 of the Renewal Place Subdivision Plat shall be revised to read, “A 10 foot wide public utilities and drainage easement is reserved along the exterior boundary of this subdivision, excluding any exterior boundary of Lots 2 and 3, Block 1.” Meridian City Council Meeting Agenda June 4, 2019 – Page 16 of 67 �IDIAN*,----.- W,IZ�J CITY COUNCIL REGULAR MEETING AGENDA June 4, 2019 Agenda Item Number: 7 C Project File Name/Number: H-2019-0060 Item Title: Public Hearing for Creamline Park By Volante Investments, LLLP, Located at 48 and 71 NW 13th Place and 1220 & 1480 W. Franklin Rd. 1. Request: To Modify the existing Development Agreement (Inst. #107022431) consistent with the I -L zoning approved with the rezone (H-2018-0051) Meeting Notes: 9 I TEM SHEET C ouncil Agenda I tem - 7.C. Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing for C reamline Park (H-2019-0060) by Volante Investments, L L L P, L ocated at 48 & 71 NW 13th P lace and 1220 & 1480 W. F ranklin Rd. C lic k Here for Applic ation Materials C lic k Here to S ign Up to Tes tify at Hearing C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S taff Report S taff Report 5/30/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 5/30/2019 - 2:33 P M Meridian City Council Meeting Agenda June 4, 2019 – Page 17 of 67 6/4/2019 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 6/4/2019 Hearing Type: Council Item Number: 7-C Project Name: Creamline Park Project No.: H-2019-0060 Active: *#* There are no signatures posted for this meeting type yet. Go Back To List Export To Excel © 2019 - City of Meridian, Idaho http://i nternalapps/SIGN INFORM TOOLS/Si gnlnForm Detai Is?id=244 1/1 Page 1 HEARING DATE: 6/4/2019 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 SUBJECT: H-2019-0060 Creamline Park LOCATION: 48 & 71 N.W. 13th Pl. and 1220 & 1480 W. Franklin Rd. (SW ¼ of Section 12, T.3N., R.1W.) I. PROJECT DESCRIPTION Request for a modification to the existing Development Agreement (Inst. #107022431) consistent with the previously approved rezone of the property from C-G to I-L and future industrial use of the property. II. APPLICANT INFORMATION A. Applicant: Volante Investments, LLLP – 3084 E. Lanark St., Meridian, ID 83642 B. Owner: Same as Applicant C. Representative: Ron Van Auker Jr., Volante Investments, LLLP – 3084 E. Lanark St., Meridian, ID 83642 III. NOTICING City Council Posting Date Legal notice published in newspaper 5/17/2019 Radius notice mailed to properties within 300 feet 5/8/2019 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda June 4, 2019 – Page 18 of 67 Page 2 Public hearing notice sign posted 5/22/2019 IV. STAFF ANALYSIS A rezone from the C-G to the I-L zoning district was recently approved for the lots in Creamline Park Subdivision that front on W. Franklin Rd. (i.e. Lots 1 & 2 and 9 & 10, Block 1) contingent upon City Council approval of a modification to the Development Agreement (DA). The current DA allows for a mix of industrial and commercial uses as allowed in the associated C-G and I-L zoning districts per UDC Tables 11-2B-2 and 11-2C-2, except for industrial zoned lots that abut residential properties to the west (i.e. Lots 3-5, Block 1). On those lots, a vehicle impound yard, solid waste transfer station, recycling center and major vehicle repair are prohibited; and trash compactors are not allowed to face the western property line. No development is proposed at this time; however, the Applicant plans to develop the lots that front on W. Franklin Rd. with warehouse and/or flex space type uses which are listed as a principle permitted use in the I-L zoning district. Only one (1) of the lots to the north (i.e. Lot 5, Block 1) is vacant/undeveloped. The existing DA requires the design and architecture of any future buildings on the site to be generally consistent with 10 photographs submitted by the Applicant; Staff is unable to locate these photos and they are not included in the DA. At the time this property was annexed and the DA was recorded, the City did not have any design review standards. Since that time, the Architectural Standards Manual has been adopted to ensure quality of development. For this reason, Staff recommends a new provision is added to the DA that requires all future structures to comply with the design standards listed in the Architectural Standards Manual. Staff further recommends Lots 3-8, Block 1 comply with the non-residential industrial standards; and Lots 1-2 and 9-10, Block 1 that front on W. Franklin Rd. comply with the non-residential commercial standards since those structures will be highly visible from an arterial street; and structures on Lots 1-2 and 9-10, Block 1 should not have loading docks or roll-up doors visible from a public street. V. DECISION A. Staff: Staff recommends approval of the proposed MDA per the provisions in Section VI. Meridian City Council Meeting Agenda June 4, 2019 – Page 19 of 67 Page 3 VI. EXHIBITS A. Development Agreement Provisions Note: The existing provisions are noted in normal text; Staff’s recommended additional/revised provisions are noted in underline/strike-out format; Staff’s comments are noted in italic text. USES PERMITTED BY THIS AGREEMENT: 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under City’s Unified Development Code codified as Meridian City Code Section 11-2B- 2 and 11-2C-2, as follows: Construction and development of four commercial ten (10) industrial lots on 8.74 31.04 acres in the proposed C-G I-L zone and 6 industrial lots on 24.01 acres in the proposed I-L zone pertinent to this AZ-06-014 and H-2018-0051 applications. 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. CONDITIONS COVERING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: 1. That all future uses shall not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. 2. That all future development of the subject property shall be constructed in accordance with City of Meridian ordinances in effect at the time of development. 3. That the applicant will be responsible for all costs associated with the sewer and water service extension. 4. That any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service, per City Ordinance Section 5-7-517, when services are available from the City of Meridian. Wells may be used for non-domestic purposes such as landscape irrigation. 5. That the following uses shall not be allowed on Lots 3, 4, and 5, Block 1: a. Vehicle impound yard b. Solid waste transfer station c. Recycling center d. Vehicle repair, major 6. That no trash compactors face the western property line on Lots 3, 4, and 5, Block 1. 7. That prior to issuance of any building permit, the subject property be subdivided in accordance with the City of Meridian Unified Development Code. The property has been subdivided. Meridian City Council Meeting Agenda June 4, 2019 – Page 20 of 67 Page 4 8. That the design and architecture of any future buildings on this site be generally consistent with the ten photographs submitted by the Applicant labeled “Design Goals – Creamline Park Subdivision.” The design of all structures constructed on the site shall comply with the standards listed in the Architectural Standards Manual. Lots 3-8, Block 1 shall comply with the non- residential industrial standards; and Lots 1-2 and 9-10, Block 1 shall comply with the non-residential commercial standards. Structures on Lots 1-2 and 9- 10, Block 1 shall not have loading docks or roll-up doors visible from a public street. Meridian City Council Meeting Agenda June 4, 2019 – Page 21 of 67 CDAHOIDIAN*,---- �W,IZ, CITY COUNCIL REGULAR MEETING AGENDA June 4, 2019 Agenda Item Number: 7 D Project File Name/Number: Item Title: Public Hearing for Impact Fee's Combined Hearing on Proposed Amendments to the Impact Fee Capital Improvements Plan and Proposed Amendments to the Development Impact Fees for Police, Fire and Parks Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.D. Presenter: Todd Lavoie on behalf of the Impact F ee Advisory Committee Matt Adams will be available from the Impact Fee Advisory Committee Es timated Time for P res entation: 30 Title of Item - Impact F ee P ublic Hearing - Combined Hearing on Proposed Amendments to the Impact F ee Capital Improvements P lan and P roposed Amendments to the Development Impact Fees for P olice, F ire, and P arks T his item will meet the S tate code to ho ld a p ublic hearing for p ro p o s ed impac t fee rates b as ed on the acc ep ted impac t fee study. C ouncil Notes: public hearing - action is required by C ouncil (S pecif ically, action on the I mpact F ee Ordinance third reading). AT TAC HM E NT S: Description Type Upload D ate 2019 I mpact F ee Study B ackup Material 5/15/2019 Notice of Hearing B ackup Material 5/23/2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 22 of 67 6/4/2019 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 6/4/2019 Hearing Type: Council Item Number: 7-D Project Name: Impact Fee Amendments Project No.: Active: There are no signatures posted for this meeting type yet. Go Back To List Export To Excel © 2019 - City of Meridian, Idaho http://i nternalapps/SIGN INFORM TOOLS/Si gnlnForm Detai Is?id=245 1/1 Impact Fee Study Public Hearing June 4, 2019 Study Highlights Proposed Impact Fees Impact Fee Advisory Committee City of Meridian Agenda •Updated land use assumptions and development projections •Documented current infrastructure standards and projected the need for additional facilities •Recommending residential fees per dwelling based on size thresholds •Recommending two nonresidential fee categories –Commercial –All Other City of Meridian Study Highlights City of Meridian Proposed Impact Fees Residential Average (2013 method) Continued Investment Parks | Fire | Police A Trusted Team Comprehensive CIP Impact Fee Study Thorough | Accurate | Smart Historic Context Meridian Population Census 1970: 2,616 1980: 6,658 1990: 9,596 2000: 34,919 2010: 76,719 2018/19 Est.: 114,680 Meridian Impact Fees (Approx.) 2000: $529.82 2010: $1,846.00 (248% Increase) 2018: $2,017.00 (9% Increase) Proposed 2019: $2,943.00 (46% Increase) Year of Impact Fee Increase Meridian in the News Best Places to Live in Meridian, Idaho “Pros: Mild climate, outdoor recreation, attractive setting” America’s 50 Best Cities to Live In-11/5/15 “The city is safe...” “Jobs have attracted growing numbers of new residents.” The 10 Best Places to Line in Idaho for 2019-2/23/19 “6th lowest crime rate in Idaho” This is the Best Place to Live in Every State-1/26/18 “Locals can hang out in the picturesque downtown, near Generations Plaza, but they also get easy access to the gorgeous Idaho outdoors.” Meridian Among Fastest-Growing Cities in the Nation-5/23/19 “Population increased by 6.1% in 2018” Most Livable: America’s 50 Best Cities to Live In-10/13/17 “Crime rate of 109 incidents per 100,000 people is less than 1/3 statewide rate & less than a third of the US violent crime rate.” Thank you! City of Meridian Questions City of Meridian BCA Proposal •Concern 1) •Option #1 •Reconsider the methodology used to calculate the Police and Fire impact fees charged on a per unit basis and either reassess it based on actual demand for these services. Proposed Fee Methods and Cost Components Meridian, Idaho Type of Impact Fee Service Area Incremental Expansion (current standards) Cost Allocation Parks and Recreation Facilities Citywide Park Improvements and Recreation Centers Residential Police Facilities Citywide Police Buildings Functional Population and Inbound Vehicle Trips to Nonresidential Development Fire Facilities Citywide Fire Stations and Apparatus Functional Population and Jobs City of Meridian BCA Proposal Citywide Service Area Park and Recreation Facilities Police Facilities Fire Facilities Proposed Total (2019) Percentage of 2501 to 3200 Residential (per housing unit) by Square Feet of Climate-Controlled Floor Area 1000 or less $781 $56 $258 $1,095 37.21% 1001 to 1500 $1,361 $98 $450 $1,909 64.87% 1501 to 2500 $1,770 $128 $585 $2,483 84.37% 2501 to 3200 $2,098 $152 $693 $2,943 3201 or more $2,447 $177 $809 $3,433 116.65% •Concern 1) •Option #2 •Charge the same fee for all home sizes for Fire and Police City of Meridian BCA Proposal •Concern 2) •Consider supporting affordable housing by reducing the fee charged to the smaller units 2019 Meridian Impact Fee Summary Citywide Service Area Park and Recreation Facilities Police Facilities Fire Facilities Proposed Total (2019) Residential (per housing unit) by Square Feet of Climate-Controlled Floor Area 1000 or less $781 $56 $258 $1,095 1001 to 1500 $1,361 $98 $450 $1,909 1501 to 2500 $1,770 $128 $585 $2,483 2501 to 3200 $2,098 $152 $693 $2,943 3201 or more $2,447 $177 $809 $3,433 Nonresidential (per square foot of building) Commercial $0.00 $0.24 $0.64 $0.88 All Other $0.00 $0.05 $0.41 $0.46 City of Meridian Blackrock Proposal Citywide Service Area Residential (per housing unit) by Square Feet of Climate-Controlled Floor Area 1000 or less 1001 to 1500 1501 to 2500 2501 to 3200 3201 or more Citywide Service Area Residential (per housing unit) by Square Feet of Climate-Controlled Floor Area 1000 or less 1001 to 2000 2001 to 2500 2501 to 3200 3201 or more •Impact Fee Study Proposal •Blackrock Proposal •Concern #1 •Change the square footage for the “second tier” to be from 1001 to 2000 sq. ft. and the “third tier” be 2001 sq. ft. to 2500 sq. ft. City of Meridian RW Proposal •Concern #1 •Lower the Parks acres per thousand level of service goal down from 2.91 •No proposal provided •Concern #2 •Would like the approach to be # of bedrooms as opposed to climate controlled square feet. •No proposed schedule provided Citywide Service Area Residential (per housing unit) by Square Feet of Climate-Controlled Floor Area 1000 or less 1001 to 1500 1501 to 2500 2501 to 3200 3201 or more City of Meridian RW Proposal •Concern #3 •Would like the non-residential fee to maintain only one tier as compared to the proposed two tiered system. •What is the definition of Commercial and All Other under the Nonresidential section? •Commercial -Commercial includes all buildings within a shopping center, plus stand-alone retail development and eating/drinking places (i.e., restaurants and bars). •All Other -All Other includes industrial, warehousing, offices, business services, and personal services (i.e., every type of non-residential development not considered Commercial). Nonresidential (per square foot of building) Commercial $0.00 $0.24 $0.64 $0.88 All Other $0.00 $0.05 $0.41 $0.46 Development Impact Fees Study Final Report March 28, 2019 Meridian City Council Meeting Agenda June 4, 2019 – Page 23 of 67 227 W. Trade Street, Suite 1400 Charlotte, NC 28202 www.raftelis.com March 28,2019 Mr.Todd Lavoie Chief Financial Officer City of Meridian 33 E Broadway Ave Meridian, Idaho 83642 Subject:Development Impact Fees Report Dear Mr.Lavoie, Raftelis Financial Consultants, Inc. (Raftelis) is pleased to provide the 2019 development impact fee update for the City of Meridian.After collaborating with staff and receiving input from the Impact Fee Advisory Committee,Raftelis recommends several changes to improve consistency with Idaho’s enabling legislation, including: Updated development projections and land use assumptions based on Meridian data Documentation of current infrastructure standards and projected need for additional facilities Proportionate fees for two types of nonresidential development and five size thresholds for residential development Our report summarizes key findings and recommendations related to the growth cost of capital improvements,to be funded by development impact fees,along with the need for other revenue sources to ensure a financially feasible Comprehensive Financial Plan. It has been a pleasure working with you and we thank City staff for engaging with quality information and insight regarding best practices for the City of Meridian. Sincerely, Dwayne Guthrie, PhD, AICP Manager Meridian City Council Meeting Agenda June 4, 2019 – Page 24 of 67 TABLE OF CONTENTS EXECUTIVE SUMMARY ...........................................................................................................................................................1 UNIQUE REQUIREMENTS OF THE IDAHO IMPACT FEE ACT .......................................................................................................................1 PROPOSED IMPACT FEES ..................................................................................................................................................................2 PARKS AND RECREATION IMPACT FEES..................................................................................................................................4 CITYWIDE PARKS.............................................................................................................................................................................4 RECREATION BUILDINGS ...................................................................................................................................................................6 REVENUE CREDIT EVALUATION ..........................................................................................................................................................6 PROPOSED AND CURRENT IMPACT FEES ..............................................................................................................................................6 FORECAST OF REVENUES FOR PARKS AND RECREATION...........................................................................................................................8 COMPREHENSIVE FINANCIAL PLAN FOR PARKS AND RECREATION .............................................................................................................9 POLICE IMPACT FEES ............................................................................................................................................................10 PROPORTIONATE SHARE .................................................................................................................................................................10 EXCLUDED COSTS..........................................................................................................................................................................11 CURRENT USE AND AVAILABLE CAPACITY...........................................................................................................................................11 POLICE FACILITIES,SERVICE UNITS,AND STANDARDS ...........................................................................................................................11 POLICE INFRASTRUCTURE NEEDS......................................................................................................................................................12 REVENUE CREDIT EVALUATION ........................................................................................................................................................12 POLICE DEVELOPMENT FEES............................................................................................................................................................12 PROJECTED REVENUE FOR POLICE FACILITIES ......................................................................................................................................14 COMPREHENSIVE FINANCIAL PLAN FOR POLICE ...................................................................................................................................15 FIRE IMPACT FEES ................................................................................................................................................................16 EXISTING STANDARDS FOR FIRE FACILITIES .........................................................................................................................................16 FIRE INFRASTRUCTURE NEEDS .........................................................................................................................................................17 REVENUE CREDIT EVALUATION ........................................................................................................................................................18 CURRENT AND PROPOSED FIRE IMPACT FEES......................................................................................................................................18 PROJECTED REVENUE FOR FIRE FACILITIES..........................................................................................................................................21 COMPREHENSIVE FINANCIAL PLAN FOR FIRE FACILITIES ........................................................................................................................22 FEE IMPLEMENTATION AND ADMINISTRATION ...................................................................................................................23 COST OF CFP PREPARATION ...........................................................................................................................................................23 DEVELOPMENT CATEGORIES ...........................................................................................................................................................23 CREDITS AND REIMBURSEMENTS......................................................................................................................................................24 APPENDIX A: LAND USE ASSUMPTIONS ..............................................................................................................................25 SERVICE AREAS.............................................................................................................................................................................25 SUMMARY OF GROWTH INDICATORS ................................................................................................................................................25 PROPORTIONATE SHARE .................................................................................................................................................................26 RESIDENTIAL DEVELOPMENT AND PERSONS PER HOUSING UNIT ............................................................................................................27 DEMAND INDICATORS BY DWELLING SIZE ..........................................................................................................................................28 JOBS AND NONRESIDENTIAL DEVELOPMENT .......................................................................................................................................30 Meridian City Council Meeting Agenda June 4, 2019 – Page 25 of 67 1 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Executive Summary Impact fees are one-time payments used to construct system improvements that serve multiple development projects or even the entire jurisdiction.By law, impact fees can only be used for capital improvements, not operating or maintenance costs.Impact fees are subject to legal standards that satisfy three key tests:need, benefit,and proportionality. First, to justify a fee for public facilities, local government must demonstrate a need for capital improvements. Second, new development must derive a benefit from the payment of the fees (i.e., in the form of public facilities constructed within a reasonable timeframe). Third, the fee paid should not exceed a development’s proportionate share of the capital cost. As documented in this report, the City of Meridian has complied with applicable legal precedents. Impact fees are proportionate and reasonably related to the capital improvement demands of new development, with the projects identified in this study taken from Meridian’s Comprehensive Financial Plan (CFP). Specific costs have been identified using local data and current dollars. With input from City staff,Raftelis determined service units for each type of infrastructure and calculated proportionate share factors to allocate costs by type of development.This report documents the formulas and input variables used to calculate the impact fees for each type of public facility. Impact fee methodologies also identify the extent to which new development is entitled to various types of credits to avoid potent ial double payment of growth-related capital costs. The Idaho Development Impact Fee Act (Idaho Code Title 67 Chapter 82) sets forth “an equitable program for planning and financing public facilities needed to serve new growth.” The enabling legislation c alls for three integrated products: 1) Land Use Assumptions (LUA) for at least 20 years, 2) Capital Improvements Plan, which the City of Meridian calls Comprehensive Financial Plan (CFP), and 3) Development Impact Fees (DIFs). The LUA (see Appendix A) uses population and housing unit projections provided by City staff. In addition, the CFP and DIF for fire and police facilities require demographic data on nonresidential development. This document includes nonresidential land use assumptions such as jobs and floor area within the City of Meridian, along with service units by residential size thresholds. The CFP and DIF are in the middle section of this report, organized by chapters pertaining to each public facility type (i.e., parks/recreation, police and fire). Each chapter documents existing infrastructure standards, the projected need for improvements to accommodate new development, the updated DIF compared to current fees, revenue projections and funding strategy for growth -related infrastructure, and a CFP listing specific improvements to be completed by the City of Meridian. Unique Requirements of the Idaho Impact Fee Act The Idaho Development Impact Fee Act has several requirements not common in the enabling legislation of other states. This overview summarizes these unique requirements, which have been met by the City of Meridian, as documented in this study. First, as specified in 67 -8204(2) of the Idaho Act, “development impact fees shall be calculated on the basis of levels of service for public facilities . . . applicable to existing Meridian City Council Meeting Agenda June 4, 2019 – Page 26 of 67 2 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT development as well as new growth and development.” Second, Idaho requires a Capital Improvements Plan (aka CFP in Meridian) [see 67-8208]. The CFP requirements are summarized in this report, with more detailed information maintained by City staff responsible for each type of infrastructure funded by impact fees. Third, the Idaho Act states the cost per service unit (i.e., impact fee) may not exceed the cost of growth - related system improvements divided by the number of projected service units attributable to new development [see 67-8204(16)]. Fourth, Idaho requires a proportionate share determination [see 67 -8207]. The City of Meridian has complied by considering various types of applicable credits that may re duce the capital costs attributable to new development. Fifth, Idaho requires a Development Impact Fee Advisory Committee established to: a) assist in adopting land use assumptions, b) review the CFP and file written comments, c) monitor and evaluate implementation of the CFP, d) file periodic reports on perceived inequities in implementing the plan or imposing DIFs, and e) advise the governmental entity of the need to update the LUA, CFP and DIF study. Proposed Impact Fees Figure 1 summarizes the methods and cost components used for each type of public facility in Meridian’s 2019 impact fee study. City Council may change the proposed impact fees by eliminating infrastructure types, cost components, and/or specific capital improvements. If changes are ma de during the adoption process, Raftelis will update the fee study to be consistent with legislative policy decisions. Figure 1: Proposed Fee Methods and Cost Components Figure 2 summarizes proposed 2019 impact fees for new development in the City of Meridian.As discussed in Appendix A,Raftelis recommends that residential fees be imposed by dwelling size, base d on climate- controlled space. In contrast, the 2013 study used a “one size fits all” approach, whereby all housing units paid the same DIF.The 2019 size threshold that matches the average fee according to the 2013 method is a residential dwelling with 2501 to 3200 square feet. As shown below, the average fee per dwelling increased from $2,017 in 2013 to $2,943 in 2019, which is an increase of $926 (46%). In addition, the 2019 study recommends nonresidential fees by two general categories, Commercial and All Other types of nonresidential development. Commercial includes all buildings within a shopping center, plus stand-alone retail development and eating/drinking places (i.e., restaurants and bars). All Other includes industrial, warehousing, offices, business services, and personal services (i.e., every type of non -residential development not considered Commercial). The previous study had a single fee for all types of nonresidential Type of Impact Fee Service Area Incremental Expansion (current standards) Cost Allocation Parks and Recreation Facilities Citywide Park Improvements and Recreation Centers Residential Police Facilities Citywide Police Buildings Functional Population and Inbound Vehicle Trips to Nonresidential Development Fire Facilities Citywide Fire Stations and Apparatus Functional Population and Jobs Meridian City Council Meeting Agenda June 4, 2019 – Page 27 of 67 3 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT development.The average fee per square foot for nonresidential development increased from $0.47 in 2013 to $0.56 in 2019, which is an increase of $0.09 per square foot (20%). Figure 2: Proposed Impact Fee Schedule Citywide Service Area Park and Recreation Facilities Police Facilities Fire Facilities Proposed Total (2019) Existing Total (2013) Increase or Decrease % Change Residential (per housing unit) by Square Feet of Climate-Controlled Floor Area 1000 or less $781 $56 $258 $1,095 $2,017 ($922)-46% 1001 to 1500 $1,361 $98 $450 $1,909 $2,017 ($108)-5% 1501 to 2500 $1,770 $128 $585 $2,483 $2,017 $466 23% 2501 to 3200 $2,098 $152 $693 $2,943 $2,017 $926 46% 3201 or more $2,447 $177 $809 $3,433 $2,017 $1,416 70% Nonresidential (per square foot of building) Commercial $0.00 $0.24 $0.64 $0.88 $0.47 $0.41 87% All Other $0.00 $0.05 $0.41 $0.46 $0.47 ($0.01)-2% Meridian City Council Meeting Agenda June 4, 2019 – Page 28 of 67 4 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Parks and Recreation Impact Fees The 2019 updated impact fee for parks and recreation facilities will enable Meridian to maintain current infrastructure standards for improved acres of parks and floor area of recreation buildings. All parks and recreation facilities included in the impact fees have a citywide service area. Cost components are allocated 100% percent to residential development. Figure PR1 documents recent cost factors per acre for park improvements and land. Based on four park site acquisitions, land for parks in Meridian is expected to cost approximately $61,000 per acre. City staff confirmed this land cost factor is reasonable and consistent with a recent land v aluation of $65,000 per acre quoted for expansion of the City’s wastewater treatment plant. As shown in the table below, park improvements have been averaging $241,000 per acre. Figure PR1: Cost Factors for Park Improvements Citywide Parks Citywide parks have active amenities, such as a soccer/football/baseball fields, basketball/volleyball courts, and playgrounds that will attract patrons from the entire service area. As shown in Figure PR2, the current infrastructure standard is 2.91 acres per 1,000 residents. At the bottom of the table below is a needs analysis for citywide park improvements. To maintain current standards over the next ten years, Meridian will improve 102.3 acres of parks, expected to cost approximately $24.65 million. Estimated Costs Park Name Acres Land Improvements Discovery Park 27.00 $405,184 $8,261,000 Reta Huskey Park 8.92 $680,007 $1,495,126 Keith Bird Legacy Park 7.50 $1,274,995 $1,382,621 Hillsdale Park 9.53 $857,700 $1,622,282 Total Costs 52.95 $3,217,886 $12,761,029 Weighted Average Cost per Acre =>$61,000 $241,000 Meridian City Council Meeting Agenda June 4, 2019 – Page 29 of 67 5 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Figure PR2: Citywide Parks Standards and Need for Improved Acres Existing Parks Improved Acres Julius M. Kleiner Park 58.2 Settlers Park 57.7 Heroes Park 30.1 Discovery Park 27.0 Fuller Park 23.2 Bear Creak Park 18.8 Tully Park 18.7 Storey Park & Bark Park 17.9 Gordon Harris Park 11.1 Hillsdale Park 9.5 Reta Husky Park 8.9 Jabil Soccer Fields 8.4 Keith Bird Legacy Park 7.5 Seasons Park 7.1 Chateau Park 6.7 Renaissance Park 6.5 Champion Park 6.0 Heritage MS Ball Fields 5.6 8th Street Park 2.8 Centennial Park 0.4 Total =>332.2 Allocation Factors for Parks Improvements Cost per Acre $241,000 Residential Proportionate Share 100% Service Units Population in 2019 114,102 Infrastructure Standards for Parks Improved Acres Residential (per person)0.00291 Park Needs Year Population Improved Acres Base 2019 114,102 332.2 Year 1 2020 121,126 352.7 Year 2 2021 126,812 369.2 Year 3 2022 132,163 384.8 Year 4 2023 136,845 398.4 Year 5 2024 140,190 408.2 Year 10 2029 149,248 434.5 Ten-Yr Increase 35,146 102.3 Growth Cost of Parks =>$24,654,300 Meridian City Council Meeting Agenda June 4, 2019 – Page 30 of 67 6 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Recreation Buildings Figure PR3 lists current floor area for recreation centers. Based on input from the Impact Fee Advisory Committee, Meridian should expect to spend at least $225 per square foot to construct future recreation buildings. The lower portion of the table below indicates projected service units over the next ten years. To maintain current standards, Meridian will need 17,096 additional square feet of recreation building space, expected to cost approximately $3.85 million. Figure PR3: Infrastructure Standards and Needs for Recreation Buildings Revenue Credit Evaluation Currently the City of Meridian does not have any outstanding debt related to parks and recreation facilities. Therefore, a revenue credit for bond payments is not applicable. As shown in the cash flow analysis below, projected impact fee revenue matches the growth cost of new facilities. Because impact fees fully fund expected growth costs, there is no potential double-payment from other revenue sources. Proposed and Current Impact Fees At the top of Figure PR4 is a summary of the infrastructure needs due to growth. The projected need for acres of improved parks and square feet of recreation centers was addressed above. The need to acquire an additional five acres of land for parks is based on staff’s comparison of the existing inventory of undeveloped park sites (i.e., 97 acres) to the projected need for 102 additional acres over the next ten years. In addit ion to the growth cost of parks and recreation facilities, impact fees include the cost of professional services related to the CFP (authorized by the Idaho impact fee enabling legislation), less the projected park impact fee fund Existing Recreation Centers Square Feet Meridian Community Center 4,200 1 Meridian Homecourt 51,303 1 Total to Include in Current Standards 55,503 Allocation Factors for Recreation Centers Building plus Land Cost per Square Foot*$225 Residential Proportionate Share 100% 2019 Meridian Population 114,102 * Based on local developer estimate. Square Feet Residential (per person)0.49 Recreation Center Needs Year Population Square Feet Base 2019 114,102 55,503 Year 1 2020 121,126 58,920 Year 2 2021 126,812 61,686 Year 3 2022 132,163 64,288 Year 4 2023 136,845 66,566 Year 5 2024 140,190 68,193 Year 10 2029 149,248 72,599 Ten-Yr Increase 35,146 17,096 Growth Cost for Recreation Buildings =>$3,847,000 Meridian City Council Meeting Agenda June 4, 2019 – Page 31 of 67 7 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT balance at the end of the current fiscal year. The net growth cost of $26,168,471 divided by the projected increase in population from 2019 to 2029, yields a cost of $744 per service unit. To be consistent with 67-8204(16) of the Idaho Development Impact Fee Act, impact fees are derived using the cost per service unit multiplied by the average number of service units per dwelling. The row highlighted light green indicates the updated impact fee for an average-size dwelling, which assumes 2.82 persons per housing unit. The latter was derived by dividing the projected increase in population by the projected increase in housing units over the next ten years. Please see Appendix A for supporting documentation on the average number of persons by dwelling size in Meridian (note: the person per housing unit values shown in Figure A4 were adjusted downward by multiplying the value for each size threshold by the ratio of 2.82 divided by 3.11). The blue arrow shown in the table below compares the updated fee for the average size dwelling to the average impact fee per housing unit based on the allocation methodology from the 2013 impact fee study. In contrast to the “one size fits all” flat fee for all dwellings, the updated methodology proposes lower impact fees for smaller, more affordable units, along with a higher fee for dwellings with 3201 or more square feet of climate-controlled space. Figure PR4: Parks and Recreation Impact Fee Schedule 2019 Input Variables Infrastructure Type Infrastructure Units Growth Quantity Over Ten Years Cost Factor per Unit Growth Cost (rounded) Park Improvements acres 102 $241,000 $24,654,000 Park Land acres 5 $61,000 $305,000 Recreation Centers sq ft 17,096 $225 $3,847,000 Total =>$28,806,000 Professional Services Cost =>$18,603 Less Projected Fund Balance 9/30/2019 =>-$2,656,132 Net Growth Cost =>$26,168,471 Population Increase 2019 to 2029 35,146 Cost per Service Unit $744 Residential Impact Fees (per dwelling) Square Feet of Climate-Controlled Space Persons per Housing Unit Proposed Parks & Recreation Fee Current Fees Increase or Decrease % Change 1000 or less 1.05 $781 $1,113 ($332)-30% 1001 to 1500 1.83 $1,361 $1,113 $248 22% 1501 to 2500 2.38 $1,770 $1,113 $657 59% 2501 to 3200 2.82 $2,098 $1,113 $985 88% 3201 or more 3.29 $2,447 $1,113 $1,334 120% Comparison to 2013 Method Housing Unit Increase 2019 to 2029 12,466 Impact Fee per Housing Unit $2,099 Meridian City Council Meeting Agenda June 4, 2019 – Page 32 of 67 8 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Forecast of Revenues for Parks and Recreation Figure PR5 indicates Meridian should receive approximately $26.15 million in parks and recreation impact fee revenue over the next ten years, if actual development matches the projections documented in Appendix A. To the extent the rate of development either accelerates or slows down, there will be a corresponding change in the need for infrastructure and impact fee revenue. Figure PR5: Projected Impact Fee Revenue Ten-Year Growth Cost =>$26,168,471 Parks Impact Fee Revenue Average Residential $2,098 Year per housing unit Hsg Units Base 2019 42,345 Year 1 2020 44,445 Year 2 2021 46,145 Year 3 2022 47,746 Year 4 2023 49,145 Year 5 2024 50,145 Year 10 2029 54,811 Ten-Yr Increase 12,466 Projected Revenue =>$26,150,000 Meridian City Council Meeting Agenda June 4, 2019 – Page 33 of 67 9 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Comprehensive Financial Plan for Parks and Recreation As specified in 67-8203(29), development impact fees in Meridian exclude costs to provide better service to existing development. Existing parks and recreation centers are fully utilized and there is no surplus capacity for future development. City staff recommends the improvements listed in Figure PR6 to accommodate additional development over the next ten years. Total impact fee funding of approximately $28.8 million represents a growth share of 80%, requiring approximately $7.28 million from other revenue sources over the next ten years. Figure PR6: Summary of Ten-Year CFP for Parks and Recreation Needed Planned Improved Acres 102.3 151 Building Sq Ft 17,096 22,000 FY Description Amount Units Cost 2020 West Meridian Regional Park - Design $500,000 2022 West Meridian Regional Park - Construction 47 acres $5,147,500 2021 New Community Center - Design & Construction Documents $500,000 2023 New Community Center - Construction 22,000 square feet $5,000,000 2027 Margaret Aldape Park - Design $994,000 2029 Margaret Aldape Park - Construction 70 acres $10,012,500 2021 Discovery Park, Phase 2 - Design $500,000 2023 Discovery Park, Phase 2 - Construction 25 $5,160,000 2023 Discovery Park, Phase 3 - Design $500,000 2025 Discovery Park, Phase 3 - Construction 25 acres $5,160,000 2022 Brundage/Graycliff Park - Design $185,000 2024 Brundage/Graycliff Park - Construction 9 acres $1,906,500 2021 Additional Land Acquisition 5 acres $525,000 Total Cost =>$36,090,500 Growth Cost Funded by Impact Fees =>$28,806,000 Growth Share =>80% Existing Development Share to be Funded by Other Revenues =>$7,284,500 Meridian City Council Meeting Agenda June 4, 2019 – Page 34 of 67 10 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Police Impact Fees The City of Meridian will use an incremental expansion cost method to maintain existing infrastructure standards for police buildings. Proportionate Share In Meridian, police and fire infrastructure standards, projected needs, and development fees are based on both residential and nonresidential development. As shown in Figure P1, functional population was used to allocate public safety infrastructure and costs to residential and nonresidential development . Functional population is like the U.S. Census Bureau’s "daytime population," by accounting for people living and working in a jurisdiction. It also considers commuting patterns and time spent at residential versus nonresidential locations. Residents that don't work are assigned 20 hours per day to residential development and four hours per day to nonresidential development (annualized averages). Residents that work in Meridian are assigned 14 hours to residential development and 10 hours to nonresiden tial development. Residents that work outside Meridian are assigned 14 hours to residential development. Inflow commuters are assigned 10 hours to nonresidential development. Based on 2015 functional population data for Meridian, the cost allocation for residential development is 73% while nonresidential development accounts for 27% of the demand for fire infrastructure. Figure P1: Functional Population Functional Population Cost Allocation for Public Safety Demand Units in 2015 Demand Person Residential Hours/Day Hours Population*91,360 61%Residents Not Working 55,961 20 1,119,220 39%Resident Workers**35,399 20%Worked in City**7,231 14 101,234 80%Worked Outside City**28,168 14 394,352 Residential Subtotal 1,614,806 Residential Share =>73% Nonresidential Non-working Residents 55,961 4 223,844 Jobs Located in City**36,676 20%Residents Working in City**7,231 10 72,310 80%Non-Resident Workers (inflow commuters)29,445 10 294,450 Nonresidential Subtotal 590,604 Nonresidential Share =>27% TOTAL 2,205,410* 2015 U.S. Census Bureau population estimate. ** 2015 Inflow/Outflow Analysis, OnTheMap web application, U.S. Census Bureau data for all jobs. Meridian City Council Meeting Agenda June 4, 2019 – Page 35 of 67 11 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Excluded Costs Police development fees in Meridian exclude costs to meet existing needs and strict er safety, efficiency, environmental or regulatory standards. The City’s CFP addresses the cost of these excluded items. Also excluded from the police development fees are public safety vehicles and equipment that do not meet the minimum useful life requirement in Idaho’s Impact Fee Act. Current Use and Available Capacity In Meridian, police facilities are fully utilized and there is no surplus capacity for future development. Meridian has determined that police building space will require expansion to a ccommodate future development. Police Facilities, Service Units, and Standards Police development fees in Meridian are based on the same level of service provided to existing development. Figure P2 inventories police buildings in Meridian. Because the training center is also used by the Fire Department, floor area was reduced to indicate the portion used by Meridian police. For residential development, Meridian will use year-round population within the service areas to derive current police infrastructure standards. For nonresidential development, Meridian will use inbound, average - weekday, vehicle trips as the service unit. Figure P2 indicates the allocation of police building space to residential and nonresidential development, along with FY18 -19 service units in Meridian. Vehicle trips to nonresidential development are based on floor area estimates for industrial, commercial, institutional, office and other services, as documented in the Land Use Assumptions. For police development fees, Meridian will use a cost factor of $333 per square foot (provided by City staff). The cost factor includes design and construction management. Based on FY18 -19 service units, the standard in Meridian is 0.26 square feet of police building floor area per person in the service area. For nonresidential development, Meridian’s standard is 0.06 square feet of police building per inbound vehicle trip to nonresidential development, on an average weekday. Figure P2: Meridian Police Buildings and Standards Police Buildings Square Feet PSTC (half)7,250 Admin Building 33,000 TOTAL 40,250 Source: City of Meridian Police Department. Police Buildings Standards Residential Nonresidential Proportionate Share (based on functional population)73%27% Growth Indicator Population Avg Wkdy Veh Trips to Nonres Dev Service Units in FY18-19 114,102 179,607 Square Feet per Service Unit 0.26 0.06 Meridian City Council Meeting Agenda June 4, 2019 – Page 36 of 67 12 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Police Infrastructure Needs Idaho’s development fee enabling legislation requires jurisdictions to convert land use assumptions into service units and the corresponding need for additional infrastructure over the next ten years. As shown in Figure P3, projected population and inbound nonresidential vehicle trips drive the need for police buildings and vehicles. Meridian will need 12,161 additional square feet of police buildings. The ten -year, growth- related capital cost of police buildings is approximately $4.05 million. Figure P3: Police Facilities Needed to Accommodate Growth Revenue Credit Evaluation Currently the City of Meridian does not have any outstanding debt related to police facilities. Therefore, a revenue credit for bond payments is not applicable. As shown in the cash flow analysis below, projected impact fee revenue matches the growth cost of new facilities. Based on the City of Meridian’s legislative policy decision to fully fund expected growth costs from impact fees, there is no potentia l double-payment from other revenue sources. Police Development Fees Infrastructure standards and cost factors for police are summarized in the upper portion of Figure P4. The conversion of infrastructure needs and costs per service unit into a cost per d evelopment unit is also shown in the table below. For residential development, average number of persons in a housing unit provides the necessary conversion. Persons per housing unit, by size threshold are documented in the Land Use Assumptions. For nonresidential development, trip generation rates by type of development are from the Institute of Transportation Engineers (ITE 2017). To ensure the analysis is based on travel demand associated with nonresidential development within Meridian, trip ends (ent ering and exiting) are converted to inbound trips using a basic 50% adjustment factor. Police Infrastructure Standards and Capital Costs Buildings - Residential 0.26 Sq Ft per person Buildings - Nonresidential 0.06 Sq Ft per trip Police Buildings Cost $333 per square foot Infrastructure Needed Veh Trips to Police Year Population Nonres in Meridian Buildings (sq ft) Base 2019 114,102 179,607 40,250 Year 1 2020 121,126 184,062 42,328 Year 2 2021 126,812 188,819 44,080 Year 3 2022 132,163 193,625 45,749 Year 4 2023 136,845 198,637 47,258 Year 5 2024 140,190 203,714 48,427 Year 10 2029 149,248 231,013 52,411 Ten-Yr Increase 35,146 51,406 12,161 Growth Cost of Police Buildings =>$4,050,000 Meridian City Council Meeting Agenda June 4, 2019 – Page 37 of 67 13 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT In addition to the growth cost of police facilities, impact fees include the cost of professional services related to the CFP (authorized by the Idaho Impact Fee Act), less the projected police impact fee fund balance expected at the end of the current fiscal year. The net growth cost of $2,633,140, divided by the projected increase in population from 2019 to 2029, yields a cost of $54 per residential service unit. Impa ct fees are derived using the cost per service unit multiplied by the average number of service units per development unit. The row highlighted light blue indicates the updated police fee for an average -size dwelling is $152 (truncated), which assumes 2.82 persons per housing unit. The latter was derived by dividing the projected increase in population by the projected increase in housing units over the next ten years. Please see Appendix A for supporting documentation on the average number of persons by dwelling size in Meridian (note: the person per housing unit values shown in Figure A4 were adjusted downward by multiplying the value for each size threshold by the ratio of 2.82 divided by 3.11). The blue arrow shown in the table below compares the updated fee for the average size dwelling to the average impact fee per housing unit based on the allocation methodology from the 2013 impact fee study. In contrast to the “one size fits all” flat fee for all dwellings, the updated methodology proposes lowe r impact fees for smaller, more affordable units, along with a higher fee for dwellings with 3201 or more square feet of climate -controlled space. Meridian City Council Meeting Agenda June 4, 2019 – Page 38 of 67 14 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Figure P4: Police Impact Fees per Development Unit Projected Revenue for Police Facilities Over the next ten years, police development fee revenue is projected to approximately match the growth cost of police infrastructure, which has a ten-year total cost of approximately $2.6 million (see the upper portion of Figure P5). The table below indicates Meridian should receive approximately $2.5 million in police 2019 Input Variables Infrastructure Type Infrastructure Units Growth Quantity Over Ten Years Cost Factor per Unit Growth Cost (rounded) Police Buildings square feet 12,161 $333 $4,050,000 Outdoor Training Facility 23%$690,000 Total =>$4,740,000 Professional Services Cost =>$18,603 Less Projected Fund Balance 9/30/2019 =>-$2,125,463 Net Growth Cost =>$2,633,140 Residential 73% Nonresidential 27% Residential $1,922,192 Nonresidential $710,948 Cost per Service Unit Residential (persons)35,146 $54 Nonresidential (vehicle trips)51,406 $13 Residential Impact Fees (per housing unit) Square Feet of Climate- Controlled Space Persons per Housing Unit Proposed Police Facilities Fees Current Fees Increase or Decrease % Change 1000 or less 1.05 $56 $223 ($167)-75% 1001 to 1500 1.83 $98 $223 ($125)-56% 1501 to 2500 2.38 $128 $223 ($95)-43% 2501 to 3200 2.82 $152 $223 ($71)-32% 3201 or more 3.29 $177 $223 ($46)-21% Nonresidential Impact Fees (square foot of building) Type Avg Wkdy Veh Trip Ends per KSF Trip Adjustment Factors Proposed Police Facilities Fees Current Fees Increase or Decrease % Change Commercial 37.75 50%$0.24 $0.12 $0.12 100% All Other 9.00 50%$0.05 $0.12 ($0.07)-58% Comparison to 2013 Method Housing Unit Increase 2019 to 2029 12,466 Impact Fee per Housing Unit $154 Nonresidential Floor Area Increase 2019 to 2029 6,960,000 Impact Fee per Square Foot $0.10 Cost Allocation Allocated Cost by Land Use Growth 2019 to 2029 Meridian City Council Meeting Agenda June 4, 2019 – Page 39 of 67 15 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT development fee revenue, if actual development matches the land use assumptions. To the extent the rate of development either accelerates or slows down, there will be a corresponding change in the need f or infrastructure and development fee revenue. Figure P5: Police Development Fee Revenue Comprehensive Financial Plan for Police City staff recommends the improvements listed in Figure P6 to accommodate additional development over the next ten years.Impact fees will pay for approximately $4.74 million, representing a growth share of 59%. Other revenue sources will be required to fund approximately $3.26 million in police facilities over the next ten years. Figure P6: Summary of Ten-Year CFP for Police Ten-Year Growth Cost of Police Facilities =>$2,633,140 Police Impact Fee Revenue Average Residential Industrial Commercial Institutional Office & Other Services $152 $50 $240 $50 $50 per housing unit per 1000 Sq Ft per 1000 Sq Ftper 1000 Sq Ft per 1000 Sq Ft Year Hsg Units KSF KSF KSF KSF Base 2019 42,345 9,070 4,890 4,450 5,890 Year 1 2020 44,445 9,300 5,010 4,560 6,040 Year 2 2021 46,145 9,540 5,140 4,680 6,190 Year 3 2022 47,746 9,780 5,270 4,800 6,350 Year 10 2029 54,811 11,670 6,290 5,720 7,580 Ten-Yr Increase 12,466 2,600 1,400 1,270 1,690 Projected Revenue =>$1,895,000 $130,000 $336,000 $64,000 $85,000 Total Projected Revenues (rounded) =>$2,510,000 Buildings Description Square Feet Total Cost Training Facility Classroom 3,000 $1,000,000 Administrative Building Expansion Phase 1 3,000 $1,000,000 Administrative Building Expansion Phase 2 3,000 $1,000,000 Substation 6,000 $2,000,000 Total =>15,000 $5,000,000 Cost per Square Foot =>$333 Outdoor Facilities Description Cost Outdoor Training Facility $3,000,000 Total =>$8,000,000 Growth Cost Funded by Impact Fees =>$4,740,000 Growth Share Funded by Impact Fees =>59% Share to be Funded by Other Revenues =>$3,260,000 Meridian City Council Meeting Agenda June 4, 2019 – Page 40 of 67 16 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Fire Impact Fees After evaluating calls for service data to general types of development, Raftelis recommends functional population to allocate the cost of additional fire infrastructure to residential and nonresidential development (see Figure P1 above and related text). Fire development fees in Meridian are based on the same level of service currently provided to existing development. Existing Standards for Fire Facilities Figure F1 inventories Fire Department buildings in Meridian. Because the training center is also used by the Police Department, floor area was reduced to indicate the portion used by Meridian Fire Department. The standard for fire buildings is 0.44 square feet per person and 0.46 square feet per job. Figure F1: Existing Fire Buildings Development fees will be used to expand the fleet of fire vehicles and purchase communications equipment with a useful life of at least ten years. Figure F2 lists fire vehicles and communications equipment currently used by the Meridian Fire Department. Following the same methodology used for fire buildings, the total cost of fire vehicles and equipment was allocated 73% to residential and 27% to nonresidential development in Meridian. As shown below, every additional resident will require M eridian to spend approximately $62 for additional fire vehicles and equipment. Every additional job requires the City to spend approximately $64 for additional fire vehicles and equipment. Fire Stations Square Feet Fire Station # 1 (540 E. Franklin Rd)11,700 Fire Station # 3 (3545 N. Locust Grove)7,040 Fire Station # 2 (2401 N. Ten Mile Rd)6,770 Fire Station # 4 (2515 S. Eagle Rd)7,077 Fire Station # 5 (N. Linder Rd)7,360 Fire Station # 6 0 PSTC (half)7,250 Training Tower @ Station #1 6,523 Fire Safety Center (1901 Leighfield Dr)1,744 Fire Admin Space (City Hall)13,511 TOTAL 68,975 Allocation Factors for Fire Stations Residential Share 73%Functional Nonresidential Share 27%Population Population in 2019 114,102 Jobs in 2019 40,575 Infrastructure Standards for Fire Stations Square Feet Residential (per person)0.44 Nonresidential (per job)0.46 Meridian City Council Meeting Agenda June 4, 2019 – Page 41 of 67 17 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Figure F2: Existing Standards for Fire Vehicles Fire Infrastructure Needs The City’s Comprehensive Plan and website describe existing fire facilities. In Meridian, fire facilities are fully utilized and there is no surplus capacity for future development. The City has determined that fire facilities will require expansion to accommodate future development. As specified in 67-8203(29), development impact fees in Meridian exclude costs to repair, upgrade, update, expand or replace existing capital improvements to provide better service to existing development. To accommodate projected development over the next ten years, Meridian will expand fire buildings by 20,859 square feet and spend $2.93 million to expand the fleet of fire vehicles. Fire Apparatus and Equipment Coding Total Cost Engines FE $5,148,000 Ladder Truck LT $1,600,000 Pickup Trucks PT $539,659 Other Vehicles OV $287,700 Communications Equipment CE $2,112,284 TOTAL $9,687,643 Allocation Factors for Fire Apparatus and Communications Residential Share 73%Functional Nonresidential Share 27%population Population in 2019 114,102 Jobs in 2019 40,575 Infrastructure Standards for Fire Apparatus and Communications Apparatus and Communications Residential (per person)$61.98 Nonresidential (per job)$64.46 Meridian City Council Meeting Agenda June 4, 2019 – Page 42 of 67 18 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Figure F3: Growth-Related Need for Fire Facilities Revenue Credit Evaluation Currently the City of Meridian does not have any outstanding debt related to fire facilities. Therefore, a revenue credit for bond payments is not applicable. As shown in the cash flow analysis below, projected impact fee revenue matches the growth cost of new facilities. Based on the City of Meridian’s legislative policy decision to fully fund expected growth costs from impact fees, there is no potential double -payment from other revenue sources. Current and Proposed Fire Impact Fees Figure F4 indicates proposed impact fees for fire facilities in Meridian. Residential fees are derived from average number of persons per housing unit and the cost per person. Nonresidential fees are based on average jobs per 1,000 square feet of floor area and the cost per job. The cost factors for fire facilities are summarized in the upper portion of Figure F4. Persons per unit, by dwelling size, are based on local data, as discussed in the Land Use Assumptions. For nonresidential development, average jobs per thous and square feet of floor area are also documented in the Land Use Assumptions. To be consistent with 67-8204(16) of the Idaho Development Impact Fee Act, impact fees are derived using the cost per service unit multiplied by the average number of service units per development unit. The row highlighted light orange indicates the updated impact fee for an average-size dwelling is $693 (truncated), which assumes 2.82 persons per housing unit and a cost of $246 per additional person. Please see Appendix Fire Infrastructure Standards and Capital Costs Fire Stations - Residential 0.44 Sq Ft per household Fire Stations - Nonresidential 0.46 Sq Ft per job Fire Station Cost $535 per square foot Fire Apparatus/Communications - Residential $61.98 Cost per person Fire Apparatus/Communications - Nonres $64.46 Cost per job Facilities Needed Population Meridian Sq Ft of Fire Fire Apparatus and Year Jobs Stations Communications Base 2019 114,102 40,575 68,975 $9,687,643 Year 1 2020 121,126 41,612 72,551 $10,189,837 Year 2 2021 126,812 42,677 75,549 $10,610,907 Year 3 2022 132,163 43,768 78,411 $11,012,890 Year 4 2023 136,845 44,887 80,990 $11,375,214 Year 5 2024 140,190 46,035 82,993 $11,656,541 Year 6 2025 143,578 47,214 85,030 $11,942,532 Year 7 2026 144,996 48,421 86,209 $12,108,228 Year 8 2027 146,413 49,659 87,403 $12,275,860 Year 9 2028 147,831 50,929 88,611 $12,445,618 Year 10 2029 149,248 52,231 89,834 $12,617,376 Ten -Yr Increase 35,146 11,656 20,859 $2,929,733 Cost of Fire Stations =>$11,160,000 Cost of Fire Apparatus and Communications =>$2,930,000 Total Growth Cost =>$14,090,000 Meridian City Council Meeting Agenda June 4, 2019 – Page 43 of 67 19 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT A for supporting documentation on the average number of persons by dwelling size in Meridian (note: the person per housing unit values shown in Figure A4 were adjusted downward by multiplying the value for each size threshold by the ratio of 2.82 divided by 3.1 1). The blue arrow shown in the table below compares the updated fee for the average size dwelling to the average impact fee per housing unit based on the allocation methodology from the 2013 impact fee study. In contrast to the “one size fits all” flat fee of $695 for all dwellings, the updated methodology proposes lower impact fees for smaller, more affordable units, along with a higher fee for dwellings with 3201 or more square feet of climate-controlled space. Proposed nonresidential development fees for fire facilities are shown in the column with light orange shading. The 2019 study recommends nonresidential fees by two general categories, Commercial and All Other types of nonresidential development. Commercial includes all buildings within a shopp ing center, plus stand-alone retail development and eating/drinking places (i.e., restaurants and bars). All Other includes industrial, warehousing, offices, business services, and personal services (i.e., every type of non -residential development not considered Commercial). The previous study had a single fee for all types of nonresidential development.The average fire impact fee per square foot for nonresidential development increased from $0.35 in 2013 to $0.46 in 2019. Based on the 2019 fee schedule, a new warehouse would be in the category of All Other. This fee category assumes 1.50 jobs per thousand square feet of floor area. To convert the fee to an amount per square foot, we divide by 1000 then multiply by the cost factor per job ($274). The result is $0.41 (truncated) per square foot. Meridian City Council Meeting Agenda June 4, 2019 – Page 44 of 67 20 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Figure F4: Fee Schedule for Fire Facilities 2019 Input Variables Infrastructure Type Infrastructure Units Growth Quantity Over Ten Years Cost Factor per Unit Growth Cost (rounded) Fire Stations square feet 20,859 $535 $11,160,000 Fire Apparatus dollars $2,930,000 Total =>$14,090,000 Professional Services Cost =>$18,603 Less Projected Fund Balance 9/30/2019 =>-$2,241,236 Net Growth Cost =>$11,867,367 Residential 73% Nonresidential 27% Residential $8,663,178 Nonresidential $3,204,189 Cost per Service Unit Residential (persons)35,146 $246 Nonresidential (jobs)11,656 $274 Residential Impact Fees (per housing unit) Square Feet of Climate- Controlled Space Persons per Hsg Unit Proposed Fire Facilities Fee Current Fees Increase or Decrease % Change 1000 or less 1.05 $258 $681 ($423)-62% 1001 to 1500 1.83 $450 $681 ($231)-34% 1501 to 2500 2.38 $585 $681 ($96)-14% 2501 to 3200 2.82 $693 $681 $12 2% 3201 or more 3.29 $809 $681 $128 19% Nonresidential Impact Fees (square foot of building) Type Jobs per 1,000 Sq Ft Proposed Fire Facilities Fee Current Fees Increase or Decrease % Change Commercial 2.34 $0.64 $0.35 $0.29 83% All Other 1.50 $0.41 $0.35 $0.06 17% Comparison to 2013 Method Housing Unit Increase 2019 to 2029 12,466 Impact Fee per Housing Unit $695 Nonresidential Sq Ft Increase 2019 to 2029 6,960,000 Impact Fee per Square Foot)$0.46 Cost Allocation Allocated Cost by Land Use Growth 2019 to 2029 Meridian City Council Meeting Agenda June 4, 2019 – Page 45 of 67 21 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Projected Revenue for Fire Facilities Over the next ten years, fire development fee revenue is projected to approximately match the growth cost of fire infrastructure, which has a ten-year growth cost of $11,867,367 (see the upper portion of Figure F5). The table below indicates Meridian should receive approximately $11.82 million in fire development fee revenue, if actual development matches the land use assumptions. The revenue projection assumes implementation of the proposed fire fees and that development from 2019 to 2029 is consistent w ith the land use assumptions described in Appendix A. To the extent the rate of development either accelerates or slows down, there will be a corresponding change in the development fee revenue. Figure F5: Fire Development Fee Revenue Ten-Year Cost of Growth-Related Fire Facilities =>$11,867,367 Fire Impact Fee Revenue Average Residential Industrial Commercial Institutional Office and Other Services $693 $410 $640 $410 $410 Year per housing unit per 1000 Sq Ft per 1000 Sq Ft per 1000 Sq Ft per 1000 Sq Ft Hsg Units KSF KSF KSF KSF Base 2019 42,345 9,070 4,890 4,450 5,890 Year 1 2020 44,445 9,300 5,010 4,560 6,040 Year 2 2021 46,145 9,540 5,140 4,680 6,190 Year 3 2022 47,746 9,780 5,270 4,800 6,350 Year 4 2023 49,145 10,030 5,410 4,920 6,510 Year 5 2024 50,145 10,290 5,550 5,040 6,680 Year 6 2025 51,159 10,550 5,690 5,170 6,850 Year 7 2026 52,071 10,820 5,830 5,310 7,030 Year 8 2027 52,984 11,100 5,980 5,440 7,210 Year 9 2028 53,898 11,380 6,140 5,580 7,390 Year 10 2029 54,811 11,670 6,290 5,720 7,580 Ten-Yr Increase 12,466 2,600 1,400 1,270 1,690 Projected Revenue =>$8,640,000 $1,070,000 $900,000 $520,000 $690,000 Total Projected Revenues (rounded) =>$11,820,000 Meridian City Council Meeting Agenda June 4, 2019 – Page 46 of 67 22 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Comprehensive Financial Plan for Fire Facilities Using impact fee funding over the next ten years, Figure F6 indicates that Meridian plans to expand fire station floor area by approximately 25,000 square feet. Meridian will also purchase additional fire vehicles costing approximately $4.38 million. The total cost for these projects is approximately $17.75 million. The growth cost funded by impact fees is $14.09 million over ten years, which is 79% of the total cost. An additional $3.66 million in other revenues wil l be required to fully fund the Fire Department’s CFP for growth-related improvements. Figure F6: Summary of Ten-Year CFP for Fire Facilities Fire Stations Square Feet Total Cost Purchase Land for Fire Station #7 $500,000 Design Fire Station #7 $800,000 Build Fire Station #7 12,500 $5,387,500 Purchase Land for Fire Station #8 $250,000 Design Fire Station #8 $800,000 Build Fire Station #8 12,500 $5,637,500 Total =>25,000 $13,375,000 Cost per Sq Ft Based on Stations #7 & #8 =>$535 Fire Apparatus Units Total Cost Quint Truck 1 $1,600,000 Heavy Rescue Vehicle 1 $800,000 Fire Engine Station #7 1 $572,000 Fire Engine Station #8 1 $572,000 Vehicle for EMS Captain 1 $63,000 Vehicle for Fire Inspector/Investigator 1 $63,000 Vehicle for Battalion Chiefs 1 $63,000 Alternative Response Unit 2 $642,000 Total =>9 $4,375,000 Total =>$17,750,000 Growth Cost Funded by Impact Fees =>$14,090,000 Growth Share =>79% Funded by Other Revenues =>$3,660,000 Meridian City Council Meeting Agenda June 4, 2019 – Page 47 of 67 23 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Fee Implementation and Administration Consistent with best practices and Idaho’s enabling legislation,Meridian updates capital improvements and development impact fees every five years. In addition, some jurisdictions make annual adjustments for inflation using a price index like the Engineering News Record (ENR) Construction Cost Index published by McGraw-Hill Companies. This index could be applied to the adopted impact fee schedule, reviewed by the Advisory Committee, then approved by City Council. If cost estimates or demand indicators change significantly, the City should redo the fee calculations. Another best practice is to spend impact fees as soon as possible, tracking funds according to first in, first out accounting, using aggregate rather than project-specific tracking. Impact fees and accrued interest are maintained in a separate fund that is not comingled with other revenues. In Idaho, an annual report is mandatory, indicating impact fee collections, expenditures, and fund balances by type of infrastructure. Cost of CFP Preparation As stated in Idaho’s enabling legislation, a surcharge on the collection of development impact fees may be used to fund the cost of preparing the CFP that is attributable to the impact fee determination. This minor cost ($18,603 per infrastructure type) was added to the 2019 Meridian impact fees. Development Categories Proposed impact fees for residential development are by square feet of climate-controlled space, excluding porches, garage and unfinished space, such as basements and attics. For an apartment building, the average size threshold is derived for an entire building. The recommended procedure is to identify the aggregate climate-controlled floor area for the entire building, divided by the number of dwelling units in the building. Apartment complexes and some residential development provide common area s for use by residents, such as exercise rooms and clubhouses. Common areas for the private use of residents are ancillary uses to the dwelling units and not subject to additional impact fees. Also, Section 67 -8204(20) of the Idaho Development Impact Fee Act states that an addition to an existing residential building, that does not increase the number of service units, should be exempt from additional impact fees. Given the relatively small fee increase across size thresholds and the high transaction cost to assess fees for additions to residential buildings, Raftelis recommends that additions to residential buildings should not be subject to additional impact fees. The two general nonresidential development categories in the proposed impact fee schedule can be used for all new construction within Meridian. Nonresidential development categories represent general groups of land uses that share similar average weekday vehicle trip generation rates and job density (i.e. jobs per 1,000 square feet of floor area), as documented in Appendix A. “Commercial” includes retail development and eating/drinking places (i.e., restaurants and bars). All land uses within a shopping center will pay the impact fee for commercial development. All Other includes industrial,warehousing, offices, business services, and personal services (i.e., every type of non-residential development not considered Commercial). An applicant may submit an independent study to document unique demand indicators (i.e., service units per development unit). The independent study should be prepared by a professional engineer or certified planner and use the same type of input variables as those in Meridian’s impact fee study. For residential development, impact fees are based on average persons per housing unit. For nonresidential development, impact fees are based on inbound average weekday vehicle trips per 1,000 square feet of floor area, and the Meridian City Council Meeting Agenda June 4, 2019 – Page 48 of 67 24 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT average number of jobs per 1,000 square feet of floor area. The independent fee study will be rev iewed by City staff and can be accepted as the basis for a unique fee calculation. If staff determines the independent fee study is not reasonable, the applicant may appeal the administrative decision to Meridian’s elected officials for their consideration. Credits and Reimbursements A general requirement that is common to impact fee methodologies is the evaluation of credits. A revenue credit may be necessary to avoid potential double payment situations arising from one -time impact fees plus on-going payment of other revenues that may also fund growth -related capital improvements. The determination of revenue credits is dependent upon the impact fee methodology used in the cost analysis. Policies and procedures related to site-specific credits should be addressed in the ordinance that establishes the impact fees. Project-level improvements, required as part of the development approval process, are not eligible for credits against impact fees. If a developer constructs a system improvement included in th e fee calculations, it will be necessary to either reimburse the developer or provide a credit against the fees. The latter option is more difficult to administer because it creates unique fees for specific geographic areas. Based on national experience,Raftelis recommends a jurisdiction establish a reimbursement agreement with the developer that constructs a system improvement. The reimbursement agreement should be limited to a payback period of no more than ten years and the City should not pay intere st on the outstanding balance. The developer must provide documentation of the actual cost incurred for the system improvement. The City should only agree to pay the lesser of the actual construction cost or the estimated cost used in the impact fee analysis. If the City pays more than the cost used in the fee analysis, there will be insufficient fee revenue. Reimbursement agreements should only obligate the City to reimburse developers annually according to actual fee collections from the benefiting area. The supporting documentation for each type of impact fee describes the types of infrastructure considered to be system improvements. Site specific credits or developer reimbursements for one type of system improvement does not negate an impact fee for other system improvements. Meridian City Council Meeting Agenda June 4, 2019 – Page 49 of 67 25 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Appendix A: Land Use Assumptions Appendix A contains the land use assumptions for Meridian’s 2019 DIF update. The CFP must be developed in coordination with the Advisory Committee and utilize land use assumptions most recently adopted by the appropriate land planning agency [see Idaho Code 67-8206(2)]. Idaho’s enabling legislation defines land use assumptions as: “a description of the service area and projections of land uses, densities, intensities, and population in the service area over at least a 20-year period.” Service Areas To ensure a substantial benefit to new development paying impact fees, the City of Meridian has evaluated collection and expenditure zones for public facilities that may have distinct benefit or service areas. In the City of Meridian, impact fees for parks/recreation, police and fire facilities will benefit new development throughout the entire incorporated area. Raftelis recommends o ne citywide service area for Meridian impact fees. Idaho Code 67-8203(26) defines “service area” as: “Any defined geographic area identified by a governmental entity, or by intergovernmental agreement, in which specific public facilities provide service to development within the area defined, on the basis of sound planning or engineering principles, or both.” The City’s adopted Future Land Use Map indicates land uses, densities, and intensities of development, as required by Idaho Code 67-8203(16). The service area is defined as all land within the city limits of Meridian, as modified over time. Summary of Growth Indicators Population, housing unit,jobs and nonresidential floor area are the “service units” or demand indicators that will be used to evaluate the need for growth-related infrastructure. The demographic data and development projections discussed below will also be used to demonstrate proportionality. All land use assumptions are consistent with Meridian’s Comprehensive Plan. In contrast to th e Comprehensive Plan, which is more general and has a long-range horizon, development impact fees require more specific quantitative analysis and have a short-range focus. Typically, impact fee studies look out five to ten years, with the expectation that fees will be periodically updated (e.g. every 5 years).Infrastructure standards will be calibrated using fiscal year 2018-19 data. In Meridian, the fiscal year begins on October 1st. Key development projections for the City of Meridian are housing unit s and nonresidential floor area, as shown in Figure A1. These projections will be used to estimate development fee revenue and to indicate the anticipated need for growth-related infrastructure. The goal is to have reasonable projections without being overly concerned with precision. Because impact fee methods are designed to reduce sensitivity to development projections in the determination of the proportionate -share fee amounts, if actual development is slower than projected, fee revenue will decline,but so will the need for growth-related infrastructure. In contrast, if development is faster than anticipated, the City will receive an increase in fee revenue, but will also need to accelerate infrastructure improvements to keep pace with the actual rat e of development. Meridian City Council Meeting Agenda June 4, 2019 – Page 50 of 67 26 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Population and housing unit projections were provided by City staff. During the next ten years, the impact fee study assumes Meridian’s population increase at a growth rate of approximately 2.7% per year. Over the next ten years, jobs are expected to increase at a growth rate of approximately 2.6% per year, which is from the Communities in Motion employment forecast from 2010 to 2040. Figure A1:Annual Development Projections Proportionate Share The term “proportionate” is found throughout Idaho’s Development Impact Fee Act. For example, Idaho Code 67 - 8202(2) states the intent to, “Promote orderly growth and development by establishing uniform standards by which local governments may require that those who benefit from new growth and development pay a proportionate share of the cost of new public facilities needed to serve new growth and development;” Because DIFS must be proportionate, jurisdictions derive fees for various land uses per unit of development, as stated in Idaho Code 67-8404(17). Meridian, Idaho FY18-19 FY19-20 FY20-21 FY21-22 FY23-24 FY28-29 FY38-39 Fiscal Year Begins Oct 1st 2019 2020 2021 2022 2024 2029 2039 Base Yr 1 2 3 5 10 20 Total Population City of Meridian 114,102 121,126 126,812 132,163 140,190 149,248 164,187 Annual Increase 7.2%6.2%4.7%4.2%2.4%1.0%1.0% Housing Units Single Family 35,911 37,649 39,056 40,381 42,367 46,229 54,516 Annual Increase 5.6%4.8%3.7%3.4%2.0%1.7%1.7% Multi-Family 6,434 6,796 7,089 7,365 7,778 8,582 10,322 Annual Increase 6.6%5.6%4.3%3.9%2.3%1.9%1.9% Total Housing Units 42,345 44,445 46,145 47,746 50,145 54,811 64,838 Annual Increase 5.7%5.0%3.8%3.5%2.0%1.7%1.7% Persons per Hsg Unit 2.69 2.73 2.75 2.77 2.80 2.72 2.53 Jobs (by place of work) Industrial 7,501 7,693 7,890 8,092 8,511 9,656 12,430 Commercial 11,455 11,748 12,048 12,356 12,996 14,746 18,982 Institutional 4,133 4,238 4,347 4,458 4,689 5,320 6,848 Office & Other Services 17,486 17,933 18,392 18,862 19,839 22,509 28,976 Total Jobs 40,575 41,612 42,677 43,768 46,035 52,231 67,236 Annual Increase 2.6%2.6%2.6%2.6%2.6%2.6%2.6% Jobs to Housing Ratio 0.96 0.94 0.92 0.92 0.92 0.95 1.04 Nonresidential Floor Area (square feet in thousands) Industrial 9,070 9,300 9,540 9,780 10,290 11,670 15,030 Commercial 4,890 5,010 5,140 5,270 5,550 6,290 8,100 Institutional 4,450 4,560 4,680 4,800 5,040 5,720 7,370 Office & Other Services 5,890 6,040 6,190 6,350 6,680 7,580 9,760 Total KSF 24,300 24,910 25,550 26,200 27,560 31,260 40,260 Avg Sq Ft Per Job 599 599 599 599 599 598 599 Avg Jobs per KSF 1.67 1.67 1.67 1.67 1.67 1.67 1.67 Meridian City Council Meeting Agenda June 4, 2019 – Page 51 of 67 27 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT “A development impact fee ordinance shall include a schedule of development impact fees for various land uses per unit of development. The ordinance shall provide that a developer shall have the right to elect to pay a project's proportionate share of system improvement costs by payment of development impact fees according to the fee schedule as full and complete payment of the development project's proportionate share of system improvement costs…” Even though formulas and methods are not specified in Idaho’s Development Impact Fee Act, DIFs must be reasonable and fair, as stated in section 67-8201(1). “All development impact fees shall be based on a reasonable and fair formula or method under which the development impact fee imposed does not exceed a proportionate share of the costs incurred, or to be incurred, by the governmental entity in the provision of system improvements to serve the new development. In the following sections, Raftelis describes reasonable and fair formulas and methods that can be used in the City of Meridian to make DIFs proportionate by size of residential development and type of nonresidential development. Residential Development and Persons per Housing Unit The 2010 census did not obtain detailed information using a “lo ng-form” questionnaire. Instead, the U.S. Census Bureau has switched to a continuous monthly mailing of surveys, known as the American Community Survey (ACS), which is limited by sample-size constraints. For example, data on detached housing units are now combined with attached single units (commonly known as townhouses). Part of the rationale for imposing fees by size threshold, as discussed further below, is to address this ACS data limitation. Because townhouses and apartments generally have fewer bedrooms and less floor area than detached units, size thresholds makes fees more proportionate and facilitates construction of affordable units. As shown Figure A2, dwellings with a single unit per structure (detached and attached) average 2.85 persons per housing unit. Dwellings in structures with two or more units average 2.00 year -round residents per unit. This category includes duplexes, which have two dwellings on a single land parcel. According to the latest available data, the overall average is 2.76 year-round residents per housing unit and 2.82 persons per household. According to the U.S. Census Bureau, a household is a housing unit that is occupied by year - round residents. Development fees often use per capita standards and persons per housing unit, or persons per household, to derive proportionate-share fee amounts. Raftelis recommends that fees for residential development in the City of Meridian be imposed according to the number of year -round residents per housing unit. Meridian City Council Meeting Agenda June 4, 2019 – Page 52 of 67 28 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Figure A2:Year-Round Persons per Unit by Type of Housing Demand Indicators by Dwelling Size Impact fees must be proportionate to the demand for infrastructure. Because the average number of persons per housing unit has a strong, positive correlation to the number of bed rooms, Raftelis recommends residential fee schedules that increase by dwelling size.Custom tabulations of demographic data by bedroom range can be created from individual survey responses provided by the U.S. Census Bureau, in files known as Public Use Micro-Data Samples (PUMS). PUMS files are only available for areas of at least 100,000 persons, with the City of Meridian included in Public Use Micro -Data Area (PUMA) 701. As shown in Figure A3, Raftelis derived average persons per housing unit by bedroom range, from un-weighted PUMS data. The recommended multipliers by bedroom range (shown below) are for all types of housing units, adjusted to the control totals for Meridian. As shown above, the U.S. Census Bureau indicates that Meridian averages 2.76 persons per housing unit. Figure A3:Persons by Bedroom Range Meridian Population and Housing Characteristics Units in Structure Persons House-Persons per Housing Persons per Housing Vacancy holds Household Units Housing Unit Mix Rate Single Unit *81,202 27,793 2.92 28,448 2.85 89%2% All Other **6,765 3,379 2.00 3,378 2.00 11%0% Subtotal 87,967 31,172 2.82 31,826 2.76 2% Group Quarters 4,864 TOTAL 92,831 Source: U.S. Census Bureau, 2016 American Community Survey, 5-Year Estimates, Tables B25024, B25032, B25033, and B26001. *Single unit includes attached and detached. ** All other includes multifamily and mobile homes. Recommended Multipliers (2) Bedrooms Persons Housing Persons per Housing (1)Units (1)Housing Unit Mix 0-1 48 39 1.30 2.8% 2 353 194 1.92 14.1% 3 1,598 678 2.48 49.2% 4+1,614 467 3.64 33.9% Total 3,613 1,378 2.76 100.0% (1) American Community Survey, Public Use Microdata Sample for ID PUMA 701 (2012-2016 5-year database). (2) Recommended persons per housing unit are scaled to make the average derived from PUMS survey data match the control total for Meridian (i.e. 2.76 persons per housing unit). Meridian City Council Meeting Agenda June 4, 2019 – Page 53 of 67 29 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT DIFs based on size of dwelling are generally easier to administer when expressed in square feet of finished living space for all types of housing. Basing fees on floor area rather than the number of bedrooms eliminates the need for criteria to make administrative decisions on whether a room qualifies as a bedroom. To translate dwelling size by number of bedrooms into square feet of living space, Raftelis used the 2018 Ada County Assessor’s residential database to derive average square feet by bedroom range (i.e., two, three, and four or more bedrooms). Raftelis recommends that DIFs for residential development be imposed based on finished square feet of living space, excluding garages, patios and porches that are not climate-controlled. Average floor area and number of persons by bedroom range are plotted in Figure A4, with a logarithmic trend line derived from actual averages for Meridian. Using the trend line formula shown in the chart, Ra ftelis derived the estimated average number of persons, by dwelling size, in size thresholds like those currently used by the City of Boise. As shown with yellow highlighting, the lowest floor area range (1000 square feet or less) has an estimated average of 1.16 persons per housing unit. At the upper end of the floor area range (3201 or more square feet of climate-controlled space), the average is 3.63 persons per housing unit. For a building with more than one residential unit, City staff will determine the average size threshold for the entire building by dividing total climate-controlled floor area by the total number of dwellings in the building. Meridian City Council Meeting Agenda June 4, 2019 – Page 54 of 67 30 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Figure A4:Persons by Square Feet of Living Space Jobs and Nonresidential Development In addition to data on residential development, the calculation of impact fees requires data on nonresidential development.Raftelis uses the term “jobs” to refer to employment by place of work.In Figure A5, color shading indicates nonresidential development prototypes the will be used by Raftelis to derive average weekday vehicle trips and nonresidential floor area. For future industrial development, Raftelis averaged Light Industrial (ITE code 110) and Warehousing (ITE 150) to derive an average of 1,209 square feet p er industrial job. The prototype for future commercial development is an average -size Shopping Center (ITE code 820). Commercial development (i.e., retail and eating/drinking places) is assumed to average 427 square feet per job. For institutional devel opment, such as schools, daycare and churches, the impact fee study assumes an average of 1,076 square feet per job. The prototype for institutional development is an Elementary School (ITE 520). For office and other services, an average -size Office (ITE 710) is the prototype for future development, averaging of 337 square feet per job. Meridian City Council Meeting Agenda June 4, 2019 – Page 55 of 67 31 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Figure A5:Average Weekday Vehicle Trip Ends Figure A6 indicates 2015 estimates of jobs and nonresidential floor area within Meridian. Job estimates, by type of nonresidential, are from Meridian’s Work Area Profile, available through the U.S. Census Bureau’s online web application known as OnTheMap. The number of jobs in Meridian is based on quarterly workforce reports supplied by employers. Floor area estimates are derived from the number of jobs by type of nonresidential development and average square feet per job ratios, as discussed on the previous page. Total floor area of nonresidential development in Meridian is consistent with property tax parcel informa tion obtained from Ada County. ITE Land Use / Size Demand Wkdy Trip Ends Wkdy Trip Ends Emp Per Sq Ft Code Unit Per Dmd Unit*Per Employee*Dmd Unit Per Emp 110 Light Industrial 1,000 Sq Ft 4.96 3.05 1.63 615 140 Manufacturing 1,000 Sq Ft 3.93 2.47 1.59 628 150 Warehousing 1,000 Sq Ft 1.74 5.05 0.34 2,902 520 Elementary School 1,000 Sq Ft 19.52 21.00 0.93 1,076 530 High School 1,000 Sq Ft 14.07 22.25 0.63 1,581 610 Hospital 1,000 Sq Ft 10.72 3.79 2.83 354 620 Nursing Home 1,000 Sq Ft 6.64 2.91 2.28 438 710 General Office 1,000 Sq Ft 9.74 3.28 2.97 337 760 Research & Dev Center 1,000 Sq Ft 11.26 3.29 3.42 292 770 Business Park 1,000 Sq Ft 12.44 4.04 3.08 325 820 Shopping Center (avg size)1,000 Sq Ft 37.75 16.11 2.34 427 857 Discount Club 1,000 Sq Ft 41.80 32.21 1.30 771 Industrial in Meridian 1,000 Sq Ft 3.35 4.05 0.83 1,209 *Trip Generation , Institute of Transportation Engineers, 10th Edition (2017). Meridian City Council Meeting Agenda June 4, 2019 – Page 56 of 67 32 2019 MERIDIAN DEVELO PMENT IMPACT FEES REPORT Figure A6:Jobs and Floor Area Estimates Meridian City Council Meeting Agenda June 4, 2019 – Page 57 of 67 IDAHO PRESS TRIBUNE EMMETT, MERIDIAN, KUNA, BOISE WEEKLY C/O ISJ PAYMENT PROCESSING CENTER PO BOX 1570 POCATELLO ID 83204 (208)467-9251 Fax (208)475-2338 ORDER CONFIRMATION (CONTINUED) Salesperson: LEGALS Printed at 05/20/19 10:13 by sje14 ----------------------------------------------------------------------------- Acct #: 351462 Ad #: 1902593 Status: New CHOLD CHOL LEGAL NOTICE City of Meridian NOTICE OF COMBINED PUBLIC HEARING PROPOSED AMENDMENTS TO THE DEVELOPMENT IMPACT FEE CAPITAL IMROVEMENTS PLAN AND PROPOSED AMENDMENTS TO THE DEVELOPMENT IMPACT FEE ORDINANCE FOR POLICE, FIRE, AND PARKS IMPACT FEES NOTICE IS HEREBY GIV- EN that the City Council of the City of Meridian will hold a combined public hearing in the City Council Chambers at the Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, during its regular meeting at the hour of 6:00 p.m. on Tuesday, June 4th, 2019. The public hearing is for the purpose reviewing and considering proposed amendments to the Police, Fire, and Parks and Recre- ation Capital Improvements Plans and proposed Ordi- nance amendments to the corresponding Impact Fee Schedules pursuant to the Ordinances of the City of Meridian and the Laws of the State of Idaho including but not limited to Idaho Code section 67-8206. The proposed amendments to the Police, Fire, and Parks and Recreation Capital Im- provement Plans and Impact Fee Schedule are based on recommendations made by the Development Impact Fee Committee in April, 2019 and are contained in the Develop- ment Impact Fees Study Fi- nal Report dated March 28, 2019. The following materials are on file for public inspection in the City Clerk's office during regular business hours, Mon- day through Friday, from 8:00 a.m. to 5:00 p.m.: The text of the proposed Ordinance amending the Impact Fee Schedule, and the Develop- ment Impact Fees Study Fi- nal Report dated March 28, 2019 which contains the pro- posed amendments to the Capital Improvements Plans, the proposed land use as- sumptions, fee calculations, and proportionate share de- terminations. Copies of these materials are available upon request and may also be ac- cessed online at the City of Meridian website. Any and all persons inter- ested in or affected by these proposals shall have the right to appear at the public hear- ing and present evidence re- g a r d i n g t h e p roposals. Oral testimony may be limited to three (3) minutes per person. Written materials may be submitted seven (7) days pri- or to the above hearing date so that all interested parties may examine them prior to the hearing. The public hearing will be held in an accessible facility. Individuals desiring accom- modation for disabilities may contact the office of the City Clerk at 208-888-4433 at least 48 hours prior to the public hearing. CHRIS JOHNSON, INTERIM CITY CLERK May 24, 2019 1902593 Meridian City Council Meeting Agenda June 4, 2019 – Page 58 of 67 EIDIANC DAHJ CITY COUNCIL REGULAR MEETING AGENDA June 4, 2019 Agenda Item Number: 7 E Project File Name/Number: Item Title: Fire Department: Budget Amendment for Public Education Supplies Meeting Notes: Nd I TEM SHEET C ouncil Agenda I tem - 7.E . Presenter: P ublic E ducation D ivision M anager, P am Orr Estimated Time f or P resentation: 2 minutes Title of I tem - F ire D epartment: B udget Amendment for Public Education S upplies Budget Amend ment to purchas e F ire Department P ub lic Ed uc ation S up p lies R eques ting ap p ro val o f a Bud get Amend ment in the amo unt o f $12,465 to purchas e p ublic educatio n s upplies. Donations to the P ublic Education Divis io n have been rec eived in the amount of $12,465. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 5/30/2019 P ub E d B udget A mendment B udget A mendment 5/30/2019 RE V I E WE RS : Department Reviewer Action D ate F ire J ohnson, Chris Approved 5/30/2019 - 4:13 P M Meridian City Council Meeting Agenda June 4, 2019 – Page 59 of 67 Meridian Fire Department 33 E. Broadway Avenue, Suite #210 Meridian, ID 83642 Phone 208-888-1234 www.meridiancity.org May 30 th , 2019 MEMORANDUM TO: Mayor and City Council Members CC: Click here to enter text. FROM: Meridian Fire Department , Pam Orr RE: Budget Amendment for Public Education Supplies Requesting approval of a Budget Amendment in the amount of $12,465 for the purchase of Fire Department public education supplies. Meridian Fire Public Education Division has received $12,465 in donations throughout the past year. 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IC (n N d N> t7 Ho X rr ((DD N M It o N F- O a G (D (n �a row n a n row una Flo err 0 yo G1 m Hct o rt O G Ina 0 o r� O aw o ro r H Q o rr rt y paw H o � o o n a• o c p w O It P. off Ll 0 a > H m to m ro 0 ri r o (D C Ct N r' Ul N N (ll O O O O O O O O O O O O O O (D N F� N N N U1 I I I Fes• OQP W W O -P �O 00 00 Ol '.7 -_jO ] �P lD �A CD H d w W W W W Z d N I—' F—' N N G O N N N N O m 61 CC)w J J G --1W N .A N (D E IDIZ IA---Nk CITY COUNCIL REGULAR MEETING AGENDA June 4, 2019 Agenda Item Number: 7 F Project File Name/Number: Item Title: Fire Department: Budget Amendment for Engine 39 Equipment Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.F. Presenter: Division C hief J ustin Winkler Estimated Time f or P resentation: 5 minutes Title of I tem - F ire D epartment: B udget Amendment for Engine 39 E quipment Budget Amend ment for F ire Engine 39 firefighting equip ment. R eques ting ap p ro val o f a b udget amend ment to purchas e firefighting equip ment fo r Merid ian F ire Engine 39 in the amount of $13,500. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 5/30/2019 B udget A mendment E39 E quipment B udget A mendment 5/30/2019 RE V I E WE RS : Department Reviewer Action D ate F ire J ohnson, Chris Approved 5/30/2019 - 4:19 P M Meridian City Council Meeting Agenda June 4, 2019 – Page 63 of 67 Meridian Fire Department 33 E. Broadway Avenue, Suite #210 Meridian, ID 83642 Phone 208-888-1234 www.meridiancity.org May 30 th , 2019 MEMORANDUM TO: Mayor and City Council Members CC: Click here to enter text. FROM: Meridian Fire Department , Justin Winkler RE: Budget Amendment for Fire Fighting Equipment for E-39 Requesting approval of a Budget Amendment in the amount of $13,500.00 for firefighting equipment for Engine 39. The purchase of this equipment for reserve engine 39 is imperative to the operational efficiency and preparedness to the mission of the fire department. Fully equipped reserve engines increases the operational readiness for responses to emergent calls for service. Currently when the front line engine is out of service for general repair or maintenance, much time is spent moving equipment from the front line engine to the reserve engine and then back again. Meridian City Council Meeting Agenda June 4, 2019 – Page 64 of 67 L ° ! a Qj a � c � e- v v � p OO S o = H Q o v Z Z N LL (D O C V) Q1 O ❑ E w a c m o a E r M. ° z++ O C N a N Vf i > � J�1 v Vf O I Vf E Vf V? 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V? 0 m N U1 E O' W O O O o O o O o o O O O O oO o N N N N r��� ti� N N ti���N N N N NN n N N N N N Nti ti0 0 0 0 0 0 0 N c O LL m M `o w r c d E E a m '3 Z Q C w aw E t m a 0 E r Q v' �\ 11 N c O LL m M `o w r c d E E a m '3 Z Q C w aw E t m a 0 E M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 4 , 2 0 1 9 – P a g e 6 6 o f 6 7 E IDIA DAHO CITY COUNCIL REGULAR MEETING AGENDA June 4, 2019 Agenda Item Number: 8 A Project File Name/Number: Item Title: Ordinance No. 19-1827 An Ordinance to Amend the Municipal Code of the City of Meridian, County of Ada, State of Idaho, Amending Title 10, Chapter 7, Section 12(e)(2), Meridian City Code, Known as The Meridian Impact Fee Ordinance Fee Schedule; To provide for an Amendment to the Police, Fire and Parks and Recreation Impact Fee Schedules; and Providing and Effective Date. Meeting Notes: June 201 q .J I TEM SHEET C ouncil Agenda I tem - 8.A . Presenter: Estimated Time f or P resentation: Title of I tem - Ordinance No. 19- 1827: An Ordinance To Amend T he M unicipal C ode Of T he C ity Of M eridian, County Of Ada, S tate Of Idaho, Amending T itle 10, C hapter 7, S ection 12(E ) (2), M eridian C ity C ode, Known As T he M eridian Impact F ee Ordinance F ee Schedule; To Provide F or An Amendment To T he Police, F ire, And P arks And Recreation Impact F ee Schedules; And P roviding An E ffective D ate. C ouncil Notes: Meridian City Council Meeting Agenda June 4, 2019 – Page 67 of 67 CITY OF MERIDIAN ORDINANCE NO BY THE CITY COUNCIL: , BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO, AMENDING TITLE 10, CHAPTER 7, SECTION 12(E)(2), MERIDIAN CITY CODE, KNOWN AS THE MERIDIAN IMPACT FEE ORDINANCE FEE SCHEDULE; TO PROVIDE FOR AN AMENDMENT TO THE POLICE, FIRE, AND PARKS AND RECREATION IMPACT FEE SCHEDULES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to the authority granted in Section 67-8201, et seq., Idaho Code, the City of Meridian ("the City") may impose Impact Fees to fund expenditures by the City Police Department, the City Fire Department and the City Parks and Recreation Department on Capital Improvements needed to serve new growth and development; and WHEREAS, the City retained Raftelis ("Consultant") to analyze and assess new growth and development projections in order to determine the demand for police, fire, and parks and recreation Capital Improvements to accommodate new growth and development in the City and the City's area of city impact; and WHEREAS, the City of Meridian Impact Fee Study and Capital Improvements Plan, prepared by Consultant, dated March 28, 2019 attached hereto as Exhibit "A" (the "Impact Fee Study"), sets forth a reasonable methodology and analysis for determining and quantifying the impacts of various types of new residential and nonresidential Development on the City's police, fire, and parks and recreation Public Facilities; quantifies the reasonable impact of new growth and development on the System Improvements addressed therein; determines the costs necessary to meet demands created by new growth and development; and determines Impact Fees as set forth in this Chapter that are at a level no greater than necessary to defray the cost of planned Capital Improvements to increase the service capacity of the City's existing police, fire, and parks and recreation Public Facilities. The City hereby establishes as the City standards the assumptions and Level of Service standards referenced in the Impact Fee Study as part of the City's current plans for future expansions to the police, fire, and parks and recreation Public Facilities. WHEREAS, based on reasonable methodologies and analyses for determining the impacts of new growth and development on the City's police, fire, and parks and recreation Public Facilities, the Impact Fee Study quantifies the impacts of new growth and development on Public Facilities, and establishes Impact Fees on new growth and development no greater than necessary to defray the cost of Capital Improvements that will increase the service capacity of Public Facilities to serve new growth and development. WHEREAS, in preparing the Impact Fee Study, Consultant reviewed and has relied upon the City's ten (10) year Capital Improvements Plans proposed by the City, and has reviewed and analyzed what elements of new growth and development are or would generate demand for additional police, fire, and parks and recreation Capital Improvements addressed therein; and IMPACT FEE ORDIINANCE AMENDMENT — Page I of 4 WHEREAS, all of Capital Improvements planned for and included in the Impact Fee Study, which are to be funded by police, fire, and parks and recreation Impact Fees are directly related to services that the City is authorized to provide, and are services required by the general policies of the City pursuant to resolution, code or ordinance; and WHEREAS, an equitable program for planning and financing Capital Improvements to increase the service capacity of Public Facilities needed to serve new growth and development is necessary in order to promote and accommodate orderly growth and development and to protect the public health, safety and general welfare of the citizens of the City and City's area of City impact. Such protection requires that the City's police, fire, and parks and recreation Public Facilities be expanded to accommodate new growth and development within the City, and the City's area of city impact. WHEREAS, if the adopted fee is less than the fees proposed under the methodology set forth in the Impact Fee Study, the impact fee eligible portions of adopted Capital Improvement Plan will not be fully funded unless general fund revenue or other income sources are used to fund the difference between the maximum allowable fee and the adopted fee; and WHEREAS, the Development Impact Fee Advisory Committee met on April 12, 2019 and passed a motion to approve the Impact Fee Study and Capital Improvements Plans and recommend that the City Council hold the required public hearing on the Capital Improvements Plans and the updated Impact Fees and WHEREAS, after due and timely notice, the City Council held a public hearing to discuss, review and hear public comments on the proposed Capital Improvements Plans and the revised Impact Fee as recommended by the Development Impact Fee Committee; and WHEREAS, based upon the Impact Fee Study, the testimony at a public hearing and a review of all of the facts and circumstances, in the reasonable judgment of the City Council, the police, fire, and parks and recreation Impact Fees hereby established are at levels no greater than necessary to defray the cost of Capital Improvements directly related to the categories of residential and nonresidential land Development listed herein; and WHEREAS, in adopting the police, fire, and parks and recreation Capital Improvements Impact Fees, the City Council intends and has determined that such Impact Fees are designed to and do address Capital Improvements needs that are brought about by new growth and development, which needs are separate and distinct from the impacts and needs addressed by other requirements of the City's codes and ordinances, and in no circumstance do the Impact Fees set forth herein address the same subjects as other requirements of the City's codes and ordinances for site specific dedications or improvements; and WHEREAS, the police, fire, and parks and recreation Impact Fees to be imposed on new growth and development will be and are hereby legislatively adopted, will be generally applicable to a broad class of property and are intended to defray the projected impacts on such Capital Improvements caused by new growth and development as required by law; and IMPACT FEE ORDIINANCE AMENDMENT — Page 2 of 4 U-�W6 � V` Section 2: That all other provisions of Title 10, Chapter 7 remain unchanged. Section 3: This Fee Schedule shall be in effect on the day of , 2019, which shall be no sooner than thirty (30) days after adoption and publication of this Ordinance. PASSED by the City Council of the City of Meridian, Idaho, this `V"' day of ani , 2019. APPROVED by the Mayor of the City of Meridian, Idaho, this Wi, day of nR , , 2019. APPROVED: Tammy de Weerd, Mayor ATTEST: Chris Johnson, Interim City Clerk IMPACT FEE ORDIINANCE AMENDMENT — Page 4 of 4 WHEREAS, the Impact Fees adopted hereby shall be collected and accounted for in accordance with Section 67-8201, et seq., Idaho Code; and WHEREAS, the Impact Fees adopted by this Ordinance are fair and rational, charge new growth and development according to new growth and development's impact on the City's police, fire, and parks and recreation Public Facilities and benefit those who pay Impact Fees in a tangible way. BE IT ORDAINED, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: Section 1. The foregoing recitals are hereby affirmed and incorporated herein by this reference as findings of the City Council. Section 2. The Impact Fee Study set forth in Exhibit "A" attached hereto is hereby approved. Section 3. That Title 10, Chapter 7, Section 12(E)(2) of the Meridian City Code is REPEALED AND REPLACED as follows: 10-7-12: ADDITIONAL PROVISIONS: E. 2. Except for such impact fee as may be calculated, paid and accepted pursuant to an independent impact fee calculation study, the amount of each impact fee shall be as follows effective the day of , 2019: IMPACT FEE ORDIINANCE AMENDMENT — Page 3 of 4 Park and Police Fire Total Recreation Facilities Facilities Fees Facilities Residential (per housing unit) by Square Feet of Climate -Controlled Floor Area 1000 or less $781 $56 $258 $1,095 1001 to 1500 $1,361 $98 $450 $1,909 1501 to 2500 $1,770 $128 $585 $2,483 2501 to 3200 $2,098 $152 $693 $2,943 3201 or more $2,447 $177 $809 $3,433 Nonresidential (per square foot of building) Commercial $0.00 $0.24 $0.64 $0.88 All Other $0.00 $0.05 $0.41 $0.46 IMPACT FEE ORDIINANCE AMENDMENT — Page 3 of 4 (�E/I DA IDIANIZ?�- HO CITY COUNCIL REGULAR MEETING AGENDA June 4, 2019 Agenda Item Number: 9 Project File Name/Number: Item Title: Future Meeting Topics Meeting Notes: