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2019-05-14C I T Y C OUNC I L W ORKSH OP M EET I NG AGENDA C ity Council Chamber s 33 E ast B roadway Avenue M er idian, I daho Tuesday, M ay 14, 2019 at 3:00 P M 1.Roll-C all Attendance X A nne L ittle R oberts X J oe Borton X Ty P almer X Treg B ernt (Left at 4:15) X Genesis Milam X L uke Cavener X Mayor Tammy de Weerd 2.P ledge of Allegiance 3.Adoption of Agenda – Adopted as Noted 4.Announcements 5.P roclamation A. Neurofibr omatosis (NF ) Awar eness M onth 6.Consent Agenda – Approved as Amended (Item 6 -I moved to 8-A) A. O aks Nor th S ubdivision No. 2 S anitary S ewer & Water M ain E asement #A B. O aks Nor th S ubdivision No. 2 S anitary S ewer & Water M ain E asement #B C. O aks Nor th S ubdivision No. 2 S anitary S ewer & Water M ain E asement #C D. O aks Nor th S ubdivision No. 2 S anitary S ewer & Water M ain E asement #D E. D evelopment Agreement for S mith Rezone (H-2018-0097) with Team C onstruction (O wner ) and S cott S mith (D eveloper ) located at 1321 & 1323 N. M ain S t. F. Temporary L icense Agreement between Retail West and the C ity of M eridian for P lacement of a S ign for P ublic Works Week G. Approval of Awar d of RF Q and agreement to E urofins E aton Analytical, LLC for “Annual Non-M icr o Water Testing” for a total 5- year agreement Not-To-E xceed amount of $247,333.30. H. Approval C onstr uction C ontr act to Idaho M ater ials & C onstruction for the “E agle Road Repairs” project for a Not-To-E xceed amount of $69,983.00. I. M eridian F ir e D epar tment: T he Compliance Engine, Contr act Change – Removed from Consent. Becomes Item 8 -A J. AP I nvoices for P ayment 05/08/19 - $1,051,154.13 K. AP I nvoices for P ayment 05/15/19 - $729,122.41 7. Community I tems/Presentations A. Ada C ounty Assessor Annual Assessment B riefing 8. Items M oved F rom the C onsent Agenda A. M er idian F ire D epartment: T he C ompliance E ngine, C ontract Change – Continued to May 21, 2019 9. D epar tment Reports A. P arks and Recr eation: Annual D epar tment Report B. P arks and Recr eation D epartment: F Y 2019 B udget Amendment - Charlie Rountr ee F ield I mprovements - F uller P ar k for a Not-to- E xceed Amount of $58,500 (Action Item) - Approved C. F inance D epartment: Q uar ter ly Update D. Vehicle S haring (E -S cooter) Progr am Update E. P ublic Works: E nvironmental P rogr am P lan Update F. P ublic Works: D esign S tandards Update (Action Item) – Tabled to May 21, 2019 G. P ublic Works: B udget Amendment for F Y 2019 in the Amount of $57,750 for Wastewater S ewer L ine and M anhole Repair [Action Item) - Approved 10. O rdinances [Action I tems] A. O rdinance No. 19-1825: An O rdinance (H-2018-0097 – S mith Rezone) F or T he Re-Zone O f A P arcel O f L and B eing A Portion Of T he B lock 3 O f F.A. Nour se’s T hird Addition, As F iled F or Recor d In T he O ffice O f T he Ada C ounty Recorder, B oise, Idaho In B ook 6 O f P lats At P age 289 Lying I n T he NW ¼ O f S ection 7, Township 3 Nor th, Range 1 E ast, B oise M eridian, C ity O f M eridian, Ada C ounty Idaho; E stablishing And D eter mining T he L and Use Zoning Classification F rom C -C (C ommunity Business) Zoning D istrict To O -T (O ld Town) Zoning D istrict In T he M eridian C ity C ode; P roviding T hat C opies O f T his O rdinance S hall B e F iled With T he Ada C ounty Assessor, T he Ada C ounty Recor der, And T he Idaho S tate Tax Commission, As Required B y L aw; And P r oviding F or A S ummary O f T he O rdinance; And P roviding F or A Waiver Of T he Reading Rules; And P roviding An E ffective D ate. - Approved 11. F uture M eeting Topics 12. E xecutive S ession per Idaho S tate C ode 74-206 (1)(f) To communicate with legal counsel for the public agency to discuss the legal r amifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated, and (j)To consider labor contr act matters author ized under section 74-206 A (1)(a) and (b), Idaho C ode Into Executive Session: 5:45 PM Out of Executive Session: 6:08 PM Meeting Adjourned at 6:08 PM All mater ials presented at public meetings shall bec ome pr oper ty of the C ity of Meridian. Any one desir ing accommodation for disabilities related to doc uments and/or hearing, please c ontac t the C ity Clerk's Offic e at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Workshop May 14, 2019. A Meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday, May 14, 2019, by Mayor Tammy de Weerd. Members Present: Tammy de Weerd, Joe Borton, Luke Cavener, Ty Palmer, Genesis Milam, Anne Little Roberts and Treg Bernt. Also present: Chris Johnson, Bill Nary, Warren Stewart, Jeff Lavey, Joe Bongiorno, Steve Siddoway, Todd Lavoie, Dale Bolthouse and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X___ Ty Palmer X__ Treg Bernt __X____Genesis Milam __X___Lucas Cavener __X__ Mayor Tammy de Weerd De Weerd: Okay. I will go ahead and call our City Council meeting to order. For the record it is Tuesday, May 14th. It's 3:00 o'clock. This is the workshop for City Council. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Adoption of Agenda De Weerd: Item 3 is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: We are going to make one change on the Consent Agenda. We are going to pull Item I and move that to eight. Make that 8-A I guess. That's the only change. So, I would move we adopt the agenda as amended. Cavener: Second. De Weerd: Have a motion and a second to approve the agenda as amended. All those in favor say aye. All ayes. Motion carried. Meridian City Council Workshop May 14, 2019 Page 2 of 50 MOTION CARRIED: ALL AYES. Item 4: Announcements De Weerd: Item No. 4 is announcements. We do have Fill The Boot, which is Thursday, the 16th. It's from 9:00 to 4:00 and our firefighters will be at the intersection of Locust Grove and Fairview. Saturday, the 18th, is National Kids To Parks Day and so, please, encourage those that you know to go out and experience our parks . VRT has an open house on public transportation Monday, the 20th, from 4:00 to 6:00 in conference rooms A and B here at City Hall and invite you to come, give your input to them. And I see that our parks director gave you a lot of dates that are in handouts in front of you and so, please, take a look at that information. I got it too late to read into the record. So, is there any other announcements that all of you know of? Item 5: Proclamation A. Neurofibromatosis (NF) Awareness Month De Weerd: Okay. Hearing none, I do have a proclamation that I will move to the podium and ask that Shannon McNall and her group, please, join me. Nice looking group. Okay. So, we are here to proclaim Neurofibromatosis -- Nerofibromatosis Awareness Month. Whereas, neurofibromatosis, NF, causes tumors to grow on nerves throughout the body, which can affect development of the brain, cardiovascular system, bones and skin, and affects all populations equally regardless of race, ethnicity, or gender and whereas the Children's Tumor Foundation leads efforts to promote and financially sponsor world class medical research aimed at finding effective treatments and ultimately a cure for NF and whereas as patient and family support is provided by the Children's Tumor Foundation through its information resources, youth programs, and local chapter activities and whereas much remains to be done in raising public awareness to NF to help promote early diagnosis, proper management and treatment, prevention of complications and support for research and whereas the Children's Tumor Foundation is observing May 17th, 2019, as World Neurofibromatosis Awareness Day to educate the public about this rare genetic disorder, that is why, I, Mayor Tammy de Weerd, proclaim the month of May 2019 to be Neurofibromatosis Day, NF Awareness Month, in the City of Meridian and urge all of our community members to become informed and involved in the fight, so we can manage -- imagine a world without NF. And I will turn this over to Shannon to -- to give a few remarks and to present this proclamation. McNall: Hi. Thank you everybody for listening to Mayor -- Mayor Tammy. Thank you for having us here today. As she said, neurofibromatosis affects one in 3,000 births. To put that a little bit in perspective, it's more common than Huntington's, Duchenne's -- Duchenne's muscular dystrophy and cystic fibrosis combined. So, it's actually pretty common. The thing is that there is no cure and there is no effective treatment as of yet. So, we have two of our little NF heroes with us. We have Savannah and my son Carson. When my son Carson was diagnosed with NF I can't tell you as a parent what it means to hear that there is no treatment, there is no cure. There is nothing, basically, you can Meridian City Council Workshop May 14, 2019 Page 3 of 50 do, so what our family went and reached out and did is we started volunteering for the Children's Tumor Foundation and we started about ten years ago and in those ten years -- I mean it's just -- I'm just as ecstatic to say this -- we have had proclamations all over the country. Meridian -- this is the fourth year that you have done this, so thank you so much. We have buildings that shine a light for NF at 8th and Main and the US Bank Building will be doing that this weekend and we also have countless researchers for the Children's Tumor Foundation that I'm happy to say for the first time the FDA is about to approve the first effective treatment ever for NF and -- thank you. It's super exciting and as a parent -- when we first started volunteering I think my hope was that they would find a cure for NF in our future generations and I think because of what CTF is doing and the awareness that's being raised they are going to find a cure in their generation. So , thank you guys very much for having us. Item 6: Consent Agenda A. Oaks North Subdivision No. 2 Sanitary Sewer & Water Main Easement #A B. Oaks North Subdivision No. 2 Sanitary Sewer & Water Main Easement #B C. Oaks North Subdivision No. 2 Sanitary Sewer & Water Main Easement #C D. Oaks North Subdivision No. 2 Sanitary Sewer & Water Main Easement #D E. Development Agreement for Smith Rezone (H-2018-0097) with Team Construction (Owner) and Scott Smith (Developer) located at 1321 & 1323 N. Main St. F. Temporary License Agreement between Retail West and the City of Meridian for Placement of a Sign for Public Works Week G. Approval of Award of RFQ and agreement to Eurofins Eaton Analytical, LLC for “Annual Non-Micro Water Testing” for a total 5-year agreement Not-To -Exceed amount of $247,333.30. H. Approval Construction Contract to Idaho Materials & Construction for the “Eagle Road Repairs” project for a Not-To - Exceed amount of $69,983.00. J. AP Invoices for Payment 05/08/19 - $1,051,154.13 K. AP Invoices for Payment 05/15/19 - $729,122.41 Meridian City Council Workshop May 14, 2019 Page 4 of 50 De Weerd: Thank you. Okay. Item 6 is our Consent Agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move that we approve the amended Consent Agenda and for the Major to sign and Clerk to attest. Cavener: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. If there is no discussion, Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 7: Community Items/Presentations A. Ada County Assessor Annual Assessment Briefing De Weerd: Item 7 is a community presentation by our Ada County Assessor giving us our annual assessment briefing. You don't look like Mr. McQuade. Smith: There is going to be some numbers coming to you so you can kind of read along -- De Weerd: Oh, thank you. Smith: -- as I present. De Weerd: -- instead of trying to write them quickly. Smith: Yeah. So, you will have, basically, all the numbers that we have so far. My name is Brad Smith. I'm the chief deputy for the Ada County Assessor's Office. Unfortunately, Bob McQuade was not able to be here as he is -- he does approximately 20 of these and this was one of the conflicting ones he has, so I get the treat of coming out here to Meridian, which I don't get out too much, since I live in Boise, but -- De Weerd: Well, thank you for coming west. Meridian City Council Workshop May 14, 2019 Page 5 of 50 Smith: You're welcome. So, it's shocking to see these numbers and I'm sure you all live around it every day, so it's probably not going to be as shocking to you, but some of the numbers -- just really large increases in residential and I will -- I will go ahead and get started. This presentation will only take about seven minutes and, then, at the end you will have an opportunity to ask any questions that you would like. So, we will be sending out assessment notices here in the next couple weeks , right about Memorial Day weekend, and we will be sending out to Meridian residents about 45,000 and in total we will be sending out about 200,000 and , to say the least, we have some very large increases that are going to be happening across the county. So, our office will be inundated with phone calls, because last year was a pretty big year, too, and this year is going to surpass that. One of the common questions that come up is how close are our property values, our assessments to actual property sell prices and that's a really good question and there is a little misnomer to it that we might be ten, 20, 30 percent on the conservative side. It just so happens the Idaho State Tax Commission, they review our ratios and they -- last year they took a look as 13,000 properties that sold across Ada county and they compare that to the assessments and as you can see on this slide last year on the residential improved we were 97 percent, which means we were about three percent light. In 2018 you can see we are starting to lose a little ground. As the market's increasing as fast as it is, it's kind of difficult to keep up with what people are paying for properties. Commercial, we were at 94 last year and this year we were at 95. It hasn't increased as much, so we are able to kind of gain some ground there and one thing to keep in mind, our lean date is January 1st, so when you get your assessment notice and you open it up and you look at that property value , keep in mind that's from almost six months ago. In this market that's -- that's a pretty long time frame. As far as total market value, we are about 14 and a half billion dollars after we remove the homeowners exemption and other exemptions and, then, we add back in operating property that the Tax Commission does, it ends up being about 11.8 billion and if you look at last year, you were about 8.4 billion dollars. So, that's a huge -- I think almost a 40 percent increase. So, that has potential to be a lot of increase, kind off the charts for what we are used to. Focusing just on residential value -- valuations, last year 9.1 billion. This year 11.2. That's a 23 percent increase, which, again, I mean these are just -- these numbers are kind of off the charts. Market trends. The median assessed value change in Meridian is about 14.6 percent and you're probably asking why is that different than the 23 percent. The 23 percent includes the market appreciation, plus all the new constructions -- all the new residential homes that are going on the market. So, you could say about eight percent of that is attributed to the new homes. Market drivers that we are seeing, you know, in migration -- I mean you look at the license plates, all the different -- just the whole variety of license plates that we see around town and I think we did some research last year and about half the people are coming in just from the surrounding states around us . So, it's kind of interesting to see where people are coming from. And land -- just the same as the last market increase we had, you know, years ago, the land really drove that and also drove it back down, too. And, again, this is the land that's driving it. So, we saw land values going from 30,000 over the years up to 100,000, 120,000. So, your normal lots surges -- the land has really increased a lot there. As fa r as commercial and personal property, commercial, like I stated earlier, hasn't been increasing quite as much as residential. We are seeing about 14 percent -- 14.3 percent increase and on the personal Meridian City Council Workshop May 14, 2019 Page 6 of 50 property, which depreciates over the years, based on schedules that we get from the Tax Commission, it's increasing at 1.5 percent. Normally that would be going down, but the new personal property coming on the roll helps keep that kind of moving in the right direction and overall about 13.5 percent and normally this would be pretty good, but compared to residential it seems kind of light. Now, the new construction roll, this is what -- if you are involved with the budgets, which I know you are , this is the factor that you can increase budgets with. As you can see residential -- manufacturer almost 42 percent, commercial 62, but what's really crazy is new subdivisions and change of use. I mean more than doubled and overall the new construction role is 63 percent and those numbers -- again, these are numbers we don't typically see. Borton: Madam Mayor? Sorry. De Weerd: Mr. Cavener. Cavener: Mr. Smith, I don't mean to interrupt your presentation. Smith: Sure. Cavener: Can you help me -- what do you mean by new subdivisions and change of use? Can you give us an example as to what that refers to? Smith: Sure. So, it's going to -- there is going to be two scenarios. The new construction roll, basically, it's broken in different categories and so a new subdivision is going to be coming from -- we will say like 20 acre parcel going in. So, what we do is we take the value of what that raw parcel was prior to and we compare it and that's a subdivision and, then, the change of use is where you might have some -- a residential zoned property and it gets changed to we will say a commercial, so it has some kind of change of use is what we call that and, again, that goes into the new construction roll. So, there is -- and it gets much more complicated a process for like ten years and it -- I don't want to take you down in the -- in the weeds. Urban renewal, as you are knowledgeable with Meridian, downtown urban renewal has been around for a while . It is seeing about 30 percent increase on the increment side. Ten Mile, which has a lot of growth potential, is starting to see some pretty good sized buildings out there, 45 percent increase. So, I mean urban renewal districts will be pretty pleased with their added revenue that will be coming in from there. Overall tax burden. This one's always kind of fascinating. I don't have all the answers on this one of exactly why this -- this happens. I have some answers, but probably not as much as you would like to see. So, as it's -- the burden -- the tax burden is shifting. So, you can see residential was at 65 percent and now they are increasing to 68 percent. You know, at times that can be a concern and we always want to know, you know, what's happening here and commercial is actually going down. I talked to our statistician and one of the things, because of all the new residential homes that are coming on, they are actually outpacing the commercial value. So, when you look at it as far as just total dollars that are going out, they are growing at a faster rate than commercial. So, I think that's a large percentage of it. Another might be the -- and it's more so my opinion -- is the homeowners exemption is capped at 200,000 and I know Meridian City Council Workshop May 14, 2019 Page 7 of 50 there is talks about getting this indexed and getting it moved up, because 200,000 within Ada county is not very much compared to the rest of the state. So, it would be nice to have that increased, but that's capped at 200,000, which keeps -- so, properties over 200,000 you are paying dollar for dollar on top of the taxes, where the people under 200 get the benefit and I feel that plays a part into it additionally. And, overall, I mean that's -- you have all the -- the numbers on the sheet. So , if any of you have any questions now's the time. De Weerd: Thank you, Brad. Council, any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Brad, you talked a lot about kind of this -- unprecedented increases. I'm just curious if you can recall the last time that we saw, you know, valuations go up at such -- by such a high percentage. Something that's happened in your careers. Is it something that is cyclical? Help me understand. Smith: So, I have been with Ada county since 1997, so, of course, I was -- you know, saw the market go up and saw it come down and we were always very fascinated what -- the criteria that make this happen and, you know, I'm not very good at saying what happens in the future, but I will say that what I saw back then was kind of scary, you know, as far as the loans and what banks were doing and stuff and when I look at the market today we have a lot of people coming in, the ratio of people paying , you know, cash for properties, there is just a lot more security in the market today and as long as we are the place to live and we are competitive in the northwest region as far as a very affordable place to live, even though it seems crazy expensive to people that have lived here a long time, to people coming outside you got to remember, the se are great deals they are getting and they are going to -- and they are paying cash and they are selling their homes for much higher prices and buying -- you know, so they are not leveraged out to where they were before. So, I mean in my mind we are in a much different market than we were years ago, but I know my opinion -- that is strictly my opinion and it differs from others I speak to, but I feel that we are in -- I don't feel it's completely sustainable and I don't really like these large increases, but I feel it's not -- I don't see the downward trend that we saw before, I see it possibly leveling off at some point, but what are your thoughts about it? Cavener: You know, I, from my perspective, I get concerned about, you know, we saw what happened in 2007, 2008, significant growth in the valley, some municipalities grew their building departments tremendously and the market dropped out and, then, cities had to make really hard decisions about employees to lay off . Meridian was in a really unique point at that juncture and that our model afforded us the ability to scale back without laying off people. We don't have that luxury anymore and so I continue to see growth . I -- I, like many, am waiting for that bubble to pop and want us to remain conservative, because I don't want us as a Council -- I don't ever want to be in a position where we have got to lay somebody off because the market has dropped out and so relying on experts like you Meridian City Council Workshop May 14, 2019 Page 8 of 50 about valuations, demand, where we are headed, is so critical. I think for me when we go into our budget season to have a good understanding about what the demands on our community are going to be, so we make the best decision. Smith: That's fair enough. If nobody has -- that was very good. If nobody has any other questions, I have one other statistic I will throw out there for you that I just got this morning. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I do have a question regarding the homeowners exemption. So, what is the forecast on that and what is -- what is the process for having that increased and -- and what -- what have you heard in the rumblings of -- Smith: So, I did hear some rumblings on it a couple of weeks ago and -- that it probably will not go anywhere the next couple years, so -- the index. It would be nice, but I think it's probably going to be fixed for a couple more years. So, that's what I'm hearing, but I'm pretty -- pretty low on that -- Milam: Thank you. Smith: -- that level, but that I know it did not gain any traction this season. So, I think that's probably going to be what we are going to see in the future. De Weerd: Mr. Bernt, did you have a question? Bernt: No. I mean more -- more or less a comment. It's -- it's truly amazing to see what happens in these -- in these markets. I mean we are all doing well and most people are doing well and to see growth is controlled growth, smart growth is good, but during these good times that businesses go out of business, in my opinion, you know, where people struggle because when they have money they spend money and -- and it's almost like monopoly money to a certain degree and so when things go bad and times are tough they don't have the type of resources to be able to withstand the downturn and so I completely agree with Council Member Cavener, you know, even though times are good, that's when we should be even more conservative in spending -- or, excuse me, saving even more, because it's not always going to be like this. So, in seeing these numbers almost prove that to a certain degree, because they are -- they are pretty large. So, I appreciate you taking the time to come and inform us on -- on what's going on in the valley, especially our city of Meridian. Smith: You're welcome. De Weerd: Thank you. Any other questions from Council? Brad, do you have one -- Meridian City Council Workshop May 14, 2019 Page 9 of 50 Smith: Yeah. Just one final point. And our statistician gave this to me this morning, because Ada county as a whole puts on about -- we have about 13 residential properties occupied each day as a whole and I was curious, since I was doing this presentation, how much -- how many of those homes are attributed to Meridian. So, he ran the numbers and we are talking -- I mean, you know, we got unincorporated 1.3. Boise is 2.4. Eagle 2.2. Garden City .1. Kuna 1.6. Star is .7. So, Meridian gets 5.1. So, as you can see in Ada county, I mean you are double what any other cities are putting on. So, it's just a lot of growth out here. So, I mean everything just kind of reflects that, so -- it's growing. De Weerd: Thanks for reminding us. Smith: Yeah. Like I said, I don't -- I don't live out here, but we -- you know, we do it -- De Weerd: I'm sorry. Smith: Sure. Yeah. De Weerd: Apparently you need to get out more often. Smith; I was just happy my car made it here, because I don't have AC and I had to drive out here and so I was just happy to make it out here, so -- De Weerd: Well, we are happy you joined us and thank you for the information . We appreciate it. Smith: Thank you for taking the time to listen. Item 8: Items Moved From the Consent Agenda I. Meridian Fire Department: The Compliance Engine, Contract Change De Weerd: Thank you, Brad. We did have an item that we moved from the Consent Agenda. The Meridian Fire Department, the compliance engine contract change and I guess -- Bongiorno: Madam Mayor and City Council, so what we have -- what you have before you is a contract amendment with Brycer, who runs the compliance engine. Back in 2012 we signed on with -- along with Boise fire -- to utilize the compliance engine, which is a third-party vendor that the sprinkler companies, fire hood companies that do the hood suppression systems, the hood cleaning companies are required to report to the compliance engine when these inspections are completed. When we signed on in 2012 the fee amount that was being charged by Brycer was 15 dollars. We -- we utilize a phone part of the -- the compliance engine to where Brycer will actually make phone calls to the people when they have deficiencies or their systems are past due being inspected and so since that time -- obviously, since 2012 we have grown considerably. Just in the first Meridian City Council Workshop May 14, 2019 Page 10 of 50 -- I pulled up the data while the previous gentleman was speaking and in the last five months we are averaging about 160 inspections a month that are being uploaded into the compliance engine. The compliance engine itself has been a great help for us. Just in the last three months we have found systems that -- excuse me -- had never been put in the system and/or have been inspected within five years. So, we had some bad sprinkler systems out there and we had one particular restaurant just up the street that their hood had never been cleaned, which as we know, hood cleanings is very important to prevent fires. So, what has happened in the valley is Eagle fire, Kuna fire, Middleton fire and Star fire departments have all adopted the compliance engine at a 30 dollar rate for their fee that the compliance engine is charging and what they are doing with that fee -- and also Boise fire as well. And what they are doing with that fee is Brycer has a fee sharing program that they have adopted and presented . They actually started it with Seattle fire department is where it came from and so part of that fee schedule is the 15 dollars that Brycer normally collects they would collect. There is a six and a half percent handling fee, basically, for them to run the program and, then, whatever the balance is they mail a check to the AHJ, the authority having jurisdiction, which is the Meridian Fire Department quarterly. So, it's a fee sharing program. So, for Meridian Fire Department, if you average our 160 inspections that we are doing a month, that if we carried that through the year that potential income would roughly be about 26,000 dollars. So, this is -- I think Chief Niemeyer had sent an e-mail to Council and this is kind of our first shot at cost recovery is what it is and it's a partial cost recovery, it's not a full cost recovery, because if it was a full cost recovery that fee would be pretty phenomenal and I'm sure the restaurants would not want to pay that fee. So, this is just a partial cost recovery and, then, also I have mentioned before that -- and when I took over as the fire marshal part of my goal is to keep things even in the -- in the valley, because when I took over a lot of the complaints I was hearing was why don't have to do that in Eagle, why don't have to do that in Boise, I don't have to do that here. So, as all of the other departments around us have adopted that 30 dollar fee for our partial cost recovery and to keep things even in the valley, I have brought this contract amendment to you to have the same fee throughout the valley. Boise fire just went to city council two months ago and got their approval. We were shooting for a June 15 date, if I was to get approval from our council, to begin this program here in Meridian. De Weerd: Okay. Council, any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Joe, is it that -- is it 30 dollars, plus the 6.8 percent or is it 30, minus 15 to Brycer and, then, minus that six and a half percent? Bongiorno: Correct. Yeah. So, that's why I said roughly we would be getting like 14 dollars or -- and some change. Meridian City Council Workshop May 14, 2019 Page 11 of 50 Cavener: Thank you, Joe. So, Madam Mayor, I had requested that we had -- for us to pull this off. I don't know if we all had a chance to see the memo that got sent out yesterday morning. I really applaud and appreciate what the department is trying to do and create some uniformity when it comes to fees, but, you know, we don't -- we don't charge a lot of fees in the fire department and I think that's a conversation for a later point in time about if we should have permit fees or not have permit fees, but with this being the first kind of step in that direction, I want to make sure that we are on board with either -- again a -- a full cost recovery, a middle cost recovery, no cost recovery and being able to really demonstrate to our customers what those dollars are paying for. I think that when other departments come to us with a fee increase , they have got a methodology or a rationale behind that specific dollar amount and in many cases, again, it could be that we would actually need to charge less, it may be that we actually may want to charge more. I struggle with supporting a fee increase that the decision behind that amount is solely because this is what the other area municipalities are doing. So, I know -- I think we have got some folks from Finance in the room. I don't know if they want to speak to kind of how we do other fees and if this is consistent. Where I only got this yesterday morning, I didn't have a whole lot of time to dive into it that I would like and so I'm not opposed to us looking at an increase in a fee for the compliance engine, I just want to make sure that at least for myself that I understand the rationale behind the specific dollar amount. Bongiorno: So, Madam Mayor and Council Member Cavener, that -- part -- part of that -- the rationale behind that is to -- because right now I am managing the compliance engine. Boise fire, obviously, they do and I'm going to refer to them quite a bit, because they do 9,000 inspections and so they are -- they actually -- they are taking that fee and they hired somebody. So, they are able to cover the costs of the -- of an FTE to manage the whole compliance engine program and that person is going to manage the deficiencies, making phone calls, following up and everything to make sure it's -- it's done. So, right now I am -- am doing that. It -- I roughly spend about eight hours a week managing the compliance engine. In 2021 I have a new inspector in the program, hopefully, to be brought on board and part of that -- I'm going to put it on them, because, obviously, with the growth that -- and what we have been all sitting in, I -- I have been very busy and so it makes more sense to use that funding to help that other -- to help pay for that inspector that we have coming on board. Cavener: Madam Mayor, maybe for Council -- chief and I had about six and a half minutes to talk about this before -- before the meeting today and, again, I think it's incredibly appropriate if the cost to the department from operating this program should be covered by the fees. I think the big question is does this 14 dollars per permit cover that? Does it cover it at 20 percent of the chief's time, a hundred percent of the chief's time? We just don't know. And so I guess I would look for our Finance Department as kind of subject matter experts to give us some direction about if this is appropriate, if there is -- I just want to make sure that we can justify our decision more than just this is what the other municipalities in the area are charging. Milam: Madam Mayor? Meridian City Council Workshop May 14, 2019 Page 12 of 50 De Weerd: Mrs. Milam. Milam: So, Joe, not to put you on the spot here, but you say -- you said -- you were kind of vague about the amount. To Luke's point, if we were to do this as a total recovery model, do you have a number? Bongiorno: Well, at 26,000 it -- yeah. The fee would be like a hundred dollars if we were to do the full cost recovery and that's -- that's a lot of money for a restaurant to put up. It's every six months, you know, they have their hood inspected and, then, on top of that they have to have their fire sprinklers inspected. So, it would be -- be a big hit to our -- the restaurants and stuff that are in the -- and the commercial businesses that are being inspected, including the City of Meridian. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: You know, I don't -- if Council wants to move forward that's -- that's fine, but I guess maybe a recommend -- excuse me -- a recommendation would be is to maybe continue this or table it for two weeks, allow Finance to work with Fire to come up with some recommendations for us as a body to look at. Again, whether it's, again, a full cost recovery, a partial cost, and it very well could be that in order to do a full cost recovery we would need to charge X amount, but we as a body could say, well, we want to charge less and -- and offset those costs. I think just being able to be confident in the decision we make is important at least to me and, again, I don't know -- I see Keith is here, I thought I saw Todd. I don't know if they are -- oh, he is hiding. If there is any information that you want to share. I don't know if you have had an opportunity to hear about this a little bit. If there is any other feedback you can provide to us before we make a decision would be appreciated. Bongiorno: While he's walking up, Madam Mayor and City Council -- and just so you know, the -- the Fire Department, we don't -- we don't typically charge fees for anything. We have one fee that we charge for and that's for home daycare inspections and t hat's 25 dollars and that's set by the state. So, that one particular fee we don't -- we don't have any control over. That's just the one fee that we do charge for. Obviously, there are other things out there that we can charge fees for. I have a whole Section 100 of the Idaho fire code that allows for permits and so part of the problem with charging fees for that is you have to be able to manage it and I don't think myself and the two inspectors that I have -- I mean I would need a whole other FTE to cover managing all those permits and the fees and everything else that go along with it. Obviously, the larger fire departments, like our neighbors to the east, they have the FTEs to do that and so they charge for demolition fees, you know, hot -- hot work fees, all that stuff, so -- Lavoie: Madam Mayor, Mr. Cavener, the question I was informed about is what is my recommendation on the concern of this particular consent agenda item and the fee . Does that summarize the question I had? Meridian City Council Workshop May 14, 2019 Page 13 of 50 Cavener: That wasn't the question, but that I think is great feedback to provide to the Council. Lavoie: Mr. Cavener, the opinion of the Finance Department is we believe that any fee that the city is going to collect money on, regardless of its origination , should be reviewed by some department, i.e. the Finance Department, or even the Fire Department with the analysis before we charge and collect any revenue on behalf of the city or even on behalf of a third party. That is our opinion of how fees should be managed within the Finance Department. So, hopefully, that answers your question. Cavener: It does. Thank you. Lavoie: You're welcome. De Weerd: Mr. Nary, wouldn't any kind of fee need a public hearing? Nary: So, Madam Mayor, Members of the Council, I'm looking at the contract. We already have a contract with this company. They, essentially, are a third-party vendor to do the inspection. So, they charge the fee. It's not our fee. They remit a portion of that fee back to us for the service -- the support that we provide to them to go do the work for us. It's similar to be more in scope of how we direct people to back flow inspections . We don't charge the fee, they charge the fees, they do the work, they do the inspections. Here they are remitting a portion of the fee back to us in relation to the work that -- that the chief does -- that Chief Bongiorno does. So, it's -- it's kind of a mix between -- it's not really a typical city fee. We are not performing this function completely, we are performing a portion of the function that we are getting this back from this third -party vendor. So, this is already an existing contract. This is -- this is an addendum to their contract to change the cost recovery of what they charge the other people. I think what the chief is saying and what Council Member Cavener is saying is we are trying to -- wanted to true up is this even an accurate reflection of the work that's being provided and do we want to agree. I think they are just -- from what I have heard from the chief, they are just trying to be consistent, so that you get an inspection in Star and it's ten dollars and you get an inspection in Middleton and it's 30 dollars, you get an inspection in Meridian it's a hundred. So, I think they are just trying to true up the fees in saying their 15 dollar recovery meets the needs of this company to perform this service for us and that's why they are remitting us the difference for our work. So, I don't disagree, we can certainly have that conversation, but this is already an existing contract and these fees have already been charged by the company, not by the city. So, that's kind of why it hasn't gone through the normal -- what you would have -- are thinking of is the normal public hearing process where we change fees, because this isn't a fee we are charging, it's a fee somebody else charges. De Weerd: Great. And -- and this just caught me flatfooted. The chief and I haven't talked about it and so -- and since I wasn't here on Friday I didn't have a chance to -- to get more detail. I think it would be appropriate to put this -- next week's agenda, what does -- is next week the -- the long one? Meridian City Council Workshop May 14, 2019 Page 14 of 50 Johnson: Madam Mayor, you have two public hearings and another presentation and some final plats that may or may not move to consent. De Weerd: Yeah. I would just say let's bring this back next week -- Bongiorno: Okay. De Weerd: -- and ask the -- the chief and I can talk about it. Bongiorno: Sounds great. And also, Madam Mayor, just -- and, Council, to tag on what Mr. Nary stated, we did have an open house with our vendors to let them know about it and, then, two weeks later we did -- we presented to the Idaho Fire Protection Forum, which is all the sprinkler companies and all those in the valley, we meet monthly at the Hampton Inn and we did a presentation to them as well and at that presentation we did talk about the fee schedule and Chief Gervais and I got together after, because we got a lot of good feedback at that meeting, and we actually combined a bunch of the required upload reports and we combined some and we deleted some to lessen the impact that was going to be hitting the restaurant owners at the -- at the end of it and at that meeting we did learn that when we implemented that 15 dollar fee a lot of -- some of the companies actually didn't even pass that cost on to their -- they just ate it, so -- and, then, we also sent a letter to BOMA, building maintenance people, and we did not receive any feedback from them. So, we did say, hey, we are -- you know, we are going to do this and we did have the one good meeting where we got a lot of feedback, so -- De Weerd: Well -- and, Joe, that's good information. So, if we can get that information out to Council prior to next week, just detailing the different steps that have been made, what -- what the actual amendment is, what we were doing before, how it's different under this new amended agreement that is desired and , then, we can have probably a more informed discussion. Bongiorno: Perfect. That -- that actually was on the memo that got accidentally deleted off the Novus, so it -- all that information is on the -- the memo that I sent along with this, so if you read the memo and flip it over there is more on the back and that's the part that talks about the meetings we had, so -- De Weerd: Okay. Bongiorno: -- you have that information. De Weerd: Okay. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Meridian City Council Workshop May 14, 2019 Page 15 of 50 Cavener: And so next week when we bring this back is that an appropriate time for Finance to come back with the analysis then as well? Is that going to be part of what we are -- why we are also continuing it? De Weerd: I don't know. We -- I will talk with Todd as well. This -- this is not typical, as Mr. Nary pointed out, to the fee structure and the process that we have in place for that , but certainly under contract evaluations what -- what differences that is and -- and the data that substantiates the changes. I will have a conversation with them. Bongiorno: Thank you. De Weerd: Okay. We will just put this over until next week. Item 9: Department Reports A. Parks and Recreation: Annual Department Report De Weerd: We will move to Item 9-A under our Parks and Recreation Department, our annual department update. Siddoway: Mayor, Members of the Council, it is my pleasure to come before you for this annual strategic update and I look forward to sharing with you some of the accomplishments of this great team that I have behind me and share with you some of the things that have been -- been going on. In the interest of time I'm going to go quickly through the beginning part, which is more focused on mission, vision, values and staffing, but I don't want to just skip it, because it is the basis for everything that we -- that we choose to do. So, with our mission we really, really think about and strive to enhance the quality of life for the citizens of Meridian. We do that through -- you know, through parks, through programs, through pathways, through a variety of different things that we will be talking about today. The key phrase in our vision, that family focused opportunities drives a lot of our decisions. We found that a community that's friendly for families is really friendly for everyone. Seniors love it. Kids love it. And everyone in between seems to love it. Our focus areas, quality, community and fun, are those areas that are -- have kind of become our -- our mantra on our wall. So, we want to talk a little bit about -- about who we are and the structure of our department. One of -- there is a story here that I think is worth telling. You can see that blank photo on the left with a TBD, we have been planning and seeing the need for a -- an administrative division manager for a number of years. It was in our comprehensive financial plan to come before you with this year's budget process. The good news is we have seen savings and time savings and things from the software that we implemented last year that have been driving more people to our website like we hoped it would and we talked to you about and so we are constantly evaluating the need and we are not going to ask just because it was in the plan, we think it's going to wait a year. We will -- so, we bumped it out and we will evaluate it again next year whether it's time. But this year we think that -- that that position can wait. So, we have got me as the director, the marketing coordinator, three admin assistants -- we are -- our recreation division is led by Colin Moss. He is our recreation manager and you can see Meridian City Council Workshop May 14, 2019 Page 16 of 50 the breakdown under him. I'm going to go fairly quickly through these. Garrett White oversees our Home Court Division and Garrett oversees all of our -- the activities over there, as well as the project that's going on that we will -- we will talk about. Our Parks Division is overseen by Mike Barton, our park superintendent, and we will talk about some of the activities that they have been up to, including our foreman, our arborist, our project manager. The foreman is right here, Roger Norberg. He oversees the -- the park shop and the -- all the maintenance activities that happen over there and we are divided out there with an assistant foreman, two crew chiefs, and our maintenance techs and many groundskeeper -- many seasonal groundskeepers that-- that help us through the summer. I want to point out the incredibly important role that our Parks and Recreation Commission does for us. This picture was taken just last month at our annual pathways tour. We were blessed with some -- some good weather in between, several days of really bad weather, so we hit it just -- just right. We went and rode some of the new pathways through town, but we were blessed to have a great and engaged Parks and Recreation Commission that helps us that the -- the questions and the projects and the challenges that -- that we work on on a day-to-day basis. Bernt: Shout out to the Godfather. Siddoway: Our facilities -- of course everyone knows the building ran City Hall. Not everyone realizes that the plaza is considered a city park and one that we manage and maintain. Our maintenance shop is over on Lanark off of Locust Grove. We also have the community center that's on Idaho in downtown , as well as the Home Court on Taylor Avenue off Franklin Road. A lot of what we do is -- in these -- the -- the aspect of parks, plazas and open spaces, as well as pathways and what we want to do right now is get into some of our numbers. I know that this Commission loves to dive into the numbers sometimes and -- and we want to share some of those with you , because they are exciting. So, our -- the star by the three regional parks, because -- I'm including in here are the soon to be open Discovery Park phase one. I want to announce to you today that we -- the weather has been good enough over the last month that we are ready to pick a date for the grand opening. That grand opening will be planned for July 26th. It's a Friday. 11 :00 a.m. We hope you can save the date if he can and be there for ribbon cutting and we will talk more about this a little later, but the next day on Saturday we will -- we will hold a public party in the park for the community for a few hours and invite everyone out there. But we have six community parks, nine neighborhood parks , four special use parks, two sports parks. The total of that number is 24. The top three are really the -- the top three lines, which would come to 18, are the parks that everyone truly thinks of as traditional parks with playgrounds and things like that. So, whenever I'm asked how many parks do we have, I usually ask back, well, how do you want me to count them, because the number can be 18, the number can be 24, depending on what you want to include . But there they are broken out. We have 300 -- we just passed the 300 acre mark this year for total developed park land. Three hundred and thirty-four acres. That number does include phase one of Discovery Park. We own 97 acres of undeveloped park land. That includes the remainder of Discovery Park, as well as what we call West Meridian Regional Park now or the Borup property out Cherry Lane and McDermott. The future acreage of Margaret Aldape Park is not included in there, because we don't own it yet, Meridian City Council Workshop May 14, 2019 Page 17 of 50 but we are in conversations about that. The pathway number was very different on Friday and -- it was lower. It was -- yeah, we -- it needed a better analysis and I'm like I am not convinced that the number we had was right and is good. We dug a little deeper and got Brian McClure, bless his heart, in Planning helped us out to dig into the GIS data and help us understand what all has been developed out there by all these new developments and adding pathways that we don't necessarily maintain, but are part of our system , and what we came up with was that we now have about 14 miles maintained by MP -- Meridian Parks and Rec, that bottom number, but about 40 miles out there of parts of the pathway system that have come together. That is about double the numbers that we have been reporting to you in the past. So, we have seen some significant movement and growth in our -- in our pathways recently, thanks to all the development that's going on. Our focus internally is on those priorities of Five Mile Creek pathway, the Ten Mile Creek pathway, and the Rail With Trail. Those are the ones you are probably most familiar with. Of course there are other segments across the city that are being developed as you see on the -- the rest of the spaghetti map. But the green line, the purple line and the blue line are -- are those three. So, our pathways are increasing. You can see up over 80,000 and I think those numbers there probably need to be refreshed based on the data that we just got updated, but some of those numbers are -- are new and exciting to us. Let's talk about urban forestry. I think this one deserves a little attention. We have been a Tree City USA for now 17 years. We -- Elroy -- I don't think -- is Elroy here today? Oh, he is in the back there. Elroy is our arborist. Has overseen a lot of growth. You can see the number on the bottom. We now maintain over 55,000 trees in our -- in our public tree system. There are way many more trees than that in Meridian, but he is overseeing our downtown tree box program, which I'm going to give a little more detail here in just a second. Our Arbor Day celebration went excellent this year and the Mayor, Genesis and I just got a chance to see some of the cards that the kids made and sent over and they are -- they are just sweet and special if anybody wants to see them. But they are a lot of fun. And, of course, tracking down that -- that annual tree for our Christmas tree lighting ceremony. Let's talk for just a moment about the -- the numbers of the trees. So, I mentioned over 5,000 trees now. If you just go back ten years, our number was 1,690. That's the -- that was the number of public trees. So, in ten years that's how much growth we have seen in the number of trees that our arborist takes care of. We are going to be asking for is the -- foreshadowing just some additional seasonal labor for forestry, so that's one thing that we need with the growth , but one of the things that -- the thing that I want to focus on and maybe a special kudo that I want to throw towards Elroy this year, the downtown tree boxes has been an ongoing priority for us. We have been in partnership with MDC. There were 96 original tree boxes out there that we were saying let's get the old tree boxes replaced to the new style, a little bit bigger, better for the roots. Today 84 of them have been replaced. Two have been removed that were just determined they were in the wrong spot. There are good reasons for them to go away. Eight are still out there that have been rehabbed and determined -- we -- they are not a priority today. We don't want to replace them today. The trees in them are still good. They are not cracking the sidewalks. They do still at some point need to be replaced, but we don't think that time is today. So, they are in a holding pattern. Wait and see. Replace them when the time is right. Let's not rip out a good tree in a good spot just because the -- you know, just because it's got the old style. At some point it will. And, then, there are two around Meridian City Council Workshop May 14, 2019 Page 18 of 50 the old McFadden property that we think will be redone . They are still the old style. So, there's ten there that we think future development will -- will rehab. Over that time, over the last ten years or so there has also been 49 new tree boxes added by development, by City Hall, by Farmers and Merchants Bank, by COMPASS to name -- to name a few. That's where those 49 come from. But they are in the new style, so there is now 145 out there and this program has been -- been going very well for us, but we think that, you know, the annual replacement cycle is going to pause and we will treat this in the future like a detailed fixed cost and replace what needs to be replaced that year. So, thank you , Elroy. De Weerd: Good job, Elroy. Hey, Steve, on your changes for the last ten years, how many trees are in Kleiner Park? Siddoway: About 1,200 in that park alone. Yeah. Trees, trees, trees was the mantra of Gene Kleiner the first meeting I ever had with him and he wanted a lot of trees and -- and we planted a bunch out there and, then, we were out in Kleiner Park at about 1:00 o'clock today and I went over and watched a little video kiosk for -- you know, showing someone the video of Gene Kleiner talking about his vision for the park and trees, trees, trees and one thing I noticed in that park, it's only been -- it hasn't even been ten years yet, but the trees have grown a lot over that time and looking at the little sticks that were in the video compared to what's out there today was -- was pretty impressive. Next I want to talk about classes, camps and excursions. Jake Garro has a lot to do with -- with this aspect of our department and our activity guides that come out three times a year, December, April and August. The April one, you know, came out a month ago. There -- we had a special day with the opening day of registrations for summer classes. I think I have that in the top right corner. The first -- the opening day of registrations we took in 26,000 dollars of registrations for summer classes. Last year that number was 6,000 dollars. The year before that it was two. Part of that belongs to the credit of the new software. People are engaging with the software more and able to get online and register up front. Part of it was, remember, if you registered online with the old system you would have a fee at the end. That -- that fee went away with the new software. It's friendlier to the citizen and people are noticing. So, I wanted to share that with you. We continue to see a general upward trend, except for 2015, which was a spike. Not sure why that one is such its own little spike, but if you take that one year out you can just kind of see the general upward trend and we are on track to have a similar result this year. Sports leagues. You know, we -- we -- we have a lot of partners in the community that -- that help us with our -- our youth sports. You know, the PALs and I-9 and -- I'm going to -- you know, as soon as I start naming them my mind goes blank of everyone that should be mentioned. MYB, others that help with these sports. They partner with us. As a department we -- because the need is not met for the adult sports, that's where we put our internal focus and we -- we partner with these other groups through field reservations for the youth sports. But we have basketball, softball, both regular and slow pitch, flag football, volleyball, and now an ultimate frisbee tournament that has been run . You can see the -- the trend. Each different color represents a different sport and each line is a year, so you can see the trend over the years. We are kind of topping off as we, you know, kind of reach the capacity of our space, but the community is growing, the programs Meridian City Council Workshop May 14, 2019 Page 19 of 50 are growing, and you can see where we are on track this year, just slightly ahead of last year, as we would expect to be. Tyler, thank you. I know I'm going to forget to say names of people behind me. So, I apologize in advance if I do. Special events. Tyler said he would give me five bucks if I said that Renee put the special in our special events again, so there you go. These are -- De Weerd: Good spent money. Siddoway: These are the events that -- that we focus on. Renee does just a phenomenal job. Unplug And Be Outside Week was just this -- this past week and it was bigger and better than ever. We were blessed with a really great weather week , a great kickoff in Kleiner Park. CableOne Movie Nights start the first weekend in June. I did provide to you the Movie Night schedule. We have a great lineup of movies this year. They are every week, every Friday night, June, July and August that school is out. So, it doesn't go to the very end of August this year, but it's based on the school calendar, because -- and the availability of our officers to be there and help with crowd control, but -- so, the Movie Night schedule is there in front of you. I'm not going to go through the whole list , because I got some of these at the end with dates to -- to remember, so just know that our events are strong and in my opinion -- in our mantra of quality, community, and fun, nothing does more of what we do to build community than these. These bring out people by thousands and is -- is something that's very rewarding to see how beloved they have become in our community. De Weerd: And all I can remember is CableOne Movie Night and when we got that started that was -- it's exciting to see that it's still a very popular event and it's something that -- that people look forward to. Good job, Colin. Siddoway: Yeah. It's been a great program that was started and has been running. I think last year was the year we hit our hundredth movie, is that right? Was it already a couple of years ago? Oh, man. Time flies. De Weerd: Time flies. Yeah. Siddoway: Time flies. All right. Barb, as you know, is our volunteer coordinator and we love our volunteers. Our volunteers do a lot for us and those volunteers come in many forms, from the -- the faces that you see on a regular basis at the front desk to our park ambassador program. City Hall tour guides, which are going on right now. We have a lot of just churches and groups, businesses that reach out and want to do service projects. We will do everything we can to find them a meaningful thing to do. It helps us, it's helps them, and we have been blessed to have a lot of Eagle Scout projects lately and we love our scouts and our scout projects. Here is some numbers. You can see that by the numbers they are saving us about 200,000 dollars in labor costs if we were to just pay for the time that they do internally. So, we love and appreciate our volunteers very much and the number of hours, you know, is over 9,000 hours a year right now that we are -- that we are able to take advantage of. So, thank them. A quick slide here. I'm probably not going to do it justice, but I did provide you a copy of the -- the actual very brief study. This Meridian City Council Workshop May 14, 2019 Page 20 of 50 comes from -- it's not the full study, it's just numbers. Let me back up. So, the National Recreation and Parks Association did a national study of the economic impact of parks and recreation in the nation. Well, they realized when they had done -- been done building this entire database that they could stratify it regionally, you know, they didn't do -- we didn't have to just plug numbers into a national database, they said, hey, we can look at just the Treasure Valley and if any departments are interested in knowing what their economic impact is for their community in terms of dollars and jobs , you know, send us your -- your numbers for -- for operating budgets and capital project budgets and we can help you with that. So, it -- based on what we did last year alone -- and they are telling me this is a conservative number -- that we generated about 18.6 million dollars in economic activity for our community and supported 181 jobs. Now, if you have specific questions, I'm probably not going to be able to answer it, but there is a link to the study in the -- the paper I gave you and if you have questions I can try and get t he answers for you, but I -- it was a fun number to get and I just wanted to share it with you and before I go too far saying that this is special and specific to just Parks and Rec, I -- I want -- having talked to Todd, I want to acknowledge that, you know, the economic -- the spending that happens in other departments has a similar impact, it's just that we have been able to quantify it, because we had the opportunity. So, here is where I really want to share and focus is some of the accomplishments that have happened over the last year. The park wide ADA repairs that were required are completed ahead of schedule. We are very grateful that we are where we are. It's been reinspected. It's been signed off . That sign- off has been provided to legal and we are moving on. So, we have the project with the Fix It bike repair stations that was MYAC driven and participatory budget. Last year most, if not all of you were there, that our -- at Hillsdale Park and The Hill partnership dedication on May 25. We -- we lovingly called it the Marty Party. He brought in the band, Southwest Surfers, and we had a great day out there. The Kleiner Park fishing dock was recently approved by Council. You can see a photo of it there on the left and it is in place. We will be having an actual dedication ceremony at the end of this month on the 30th . There is still some landscaping repairs and sod being put in and things like that, but here in just a couple weeks we will formally open it, although it is in place and safe to use now and I saw someone on it using it today. So, we opened the third summer camp site at Discovery Elementary, a second site up north filled and one of the things we were worried about was we were -- were we just going to pull away from our existing one. The answer to that was, no, we actually filled both sites and we are poised and ready to talk about opening a fourth site for next year. Not this summer, but -- we assumed the operations of Fuller Park. We did a repair -- a pretty significant repair job on the -- on the Blackstone pathway, which is the one near Fuller Park. The Lemp Larkwood pathway, which is along McMillan between Meridian Road and Locust Grove was last year done and put in in gravel, but we had to hold off for the irrigation district to complete some repairs. They asked us not to pave it until they got their equipment on it and that's been paved now and that's a photo of it on the top left. So, that project is done. The Linder Road sidewalk connection and that pathway widening Near Tully Park was done last -- last summer. The Home Court improvements are underway. You guys recently approved the contract. Demolition started last Monday and is going in earnest. I believe yesterday was the day they started tearing into the restrooms, is that correct? So, we had to wait until this weekend -- this last weekend, because of a large annual tournament that happens in there that needed Meridian City Council Workshop May 14, 2019 Page 21 of 50 the restroom facilities. So, yesterday -- so, this is just very freshly underway. But we are moving forward with the -- the Home Court improvements. Pine Avenue landscaping was a partnership project with -- with ACHD and the Planning Department and, then, the band shell shade -- you can see a photo there on the bottom left. It was just completed in the last couple weeks and it is in place and I think it looks great. We will have the symphony under it this -- for Gene Kleiner Day here in a few weeks on the second Saturday in June and very pleased with how that project turned out. Let's talk about Discovery Park . That's -- that's the big 800 pound elephant, a project for us right now. Large playground with the water log, sand and water play, the roller slides, the nine foot Idaho theme climbing map that's kind of really got a lot of buzz and attention . The zip lines. The playgrounds for both the older kids and the younger kids. The splash pad. Also -- and these were some of the amendments that you approved for us last year, instead of just one picnic shelter it's now three. We have got our two illuminated softball fields. We got our -- our shaded raised stage. The restroom concessions building. Parking for about 280 vehicles, which is -- it's not going to be enough on day one and for -- the Christmas and Easter at church version, but it will support the general uses there, but we are already looking forward to phase two and expanding that -- that parking with the next phase. We do have an off - leash dog area. We have learned from our current dog park that Meridian residents love their dogs and I will bet that acre for acre that dog park is probably our most heavily used park space that we have today. It will have walking paths. Three interpretive gardens. Pollinator garden fire wise and low water use. An open play area for events and our maintenance shop and, then, the signage, which also we think functions as art. Now, we have been putting together a time lapse video for you and, Rachel, if you will bring that up for us. Click on that and fill the screen. I will talk over it just a little bit just to let you know what you are looking at. The pole was set up near the playground area . This is looking to the southwest where -- that wall is part of the playground. That kind of square wall is where the climbing rock will be. And, then, the area on the right is the sand and water play where you see the -- and you see snow and, then, melt and, then, snow and, then, melt over this last winner. Now, we are looking from the same pole towards the -- the north -- or, sorry, the southeast. This is toward the splash pad. The concessions building is going up right there. There is the concessions building. And, then, in the distance the ball fields and you can see the lights from the -- from all those ball fields. And we were able to get those ball field seeded last year, so that grass is coming in well as you can see as the drone shot goes up. That's the sand and wa ter play. There is the playground area. Zooming around. That's the zip line. You can see the dog park area in the background there. And you can see the grass on the ball fields coming in well and we hope the rest of the park will get seeded soon. You know, we need ten to 12 weeks to get that established enough to get -- start hosting events and activities on it, but we are excited to see it coming together so well. I want to give Mike Barton some -- some props as our project manager out there for overseeing that and several of our construction projects and taking that forward successfully. So, with that I want to transition from some of the accomplishments to what we see on the horizon. I mentioned that we are thinking about a fourth summer camp site at Ponderosa Elementary. We have reached out. They have agreed with that as a possibility. We already have it in our agreement with the school district that that can happen. The Champion and Renaissance Park art is a partnership with the Arts Commission and you can see the concept plans over on the right-hand side Meridian City Council Workshop May 14, 2019 Page 22 of 50 for what that art is planned to look like and that's supposed to be under construction this year and installed either late this fall or I think some of them are even early next spring. We have talked a little bit already about Home Court Bay 5 and the restrooms and the renovations that are going on there. The ownership of Fuller Park. So, we have taken on the maintenance of Fuller Park already as you know. We plan to take over ownership this October. When we do that rededication, rebranding with a new sign that says City of Meridian instead of Western Ada Rec District, we would also like to have an official dedication of what's already been announced by the Mayor as the Charlie Roundtree Ball Field and we have an item coming up after -- after this to talk about putting some new fencing up around that -- that field. Other things on the horizon. Five Mile Creek pathway. Segment D is the segment near the wastewater treatment plant, from Ten Mile to Black Cat. We have been meeting with -- with Public Works and talking about their plans and how do we get our pathways through and connected and now it kind of goes up to that point and stops. The Oaks project has -- has built some new pathway -- actually between -- along the same creek from -- between Black Cat and McDermott, so we have more that we can connect to if we can get there. We are also excited -- we already talked to you last year about the trailhead near Reta Huskey Park and with the Ten Mile Road widening project, that's one that we look forward to -- to seeing and we have already come forward with the cost share with the -- with the -- with ACHD. Sorry. That's what I was looking for. And that project will be moving forward. We recently got -- so, Fuller Park was not part of our ADA repairs originally when we took it on. We talked about this when we took it on that we knew that there were ADA issues out there. We have the money for that in our budget that was granted and being covered by the -- the funds that were passed on from Western Ada Rec District and so that study has recently been completed and we are underway. The picture kind of in the center is some of those projects near the restroom and we are moving forward out there. The Pine Avenue pedestrian rest area is one that we have been excited about. The concept plan is in the top right there. This is kind of where the -- the pathway system crosses Pine and we have talked about having a rest area, bike repair station, benches, things like that out there, but we are moving forward with our planning for that. And, then, this Heroes Park parking expansion design is a recent conversation I just wanted to put on your radar with a conversation with PAL. With the Ten Mile Road widening project we know all that parking that has been happening along Ten Mile is going away and how do we start accommodating some possible expanded needs and we are talking about with them about possible cost share and how do we accomplish that. So, more to come on that, but something that I wanted to get on your radar that we are looking into. Our next section is just a quick update. You had a specific update on the strategic plan from the Mayor's office just a month or two ago, but we just wanted to quick check in and give you a quick update on where we are. So , Objective 5-A-2, which was Discovery Park phase one design and bidding, that part's completed. It also talked about public sports facilities and we had talked at the time about getting Home Court was -- was part of that and that one has been checked off and deemed accomplished. Excuse me. Objective 5-A-4 is one that was about fostering the development of Discovery Parks. At the time it was written it was specifically about Discovery Park, but with the completion of that the Council and the Mayor asked us to adapt that and change it to -- to adding discovery elements to all of our existing and future parks. So, the Heroes Park project from last year was part of that. The projects for this Meridian City Council Workshop May 14, 2019 Page 23 of 50 year that are going to be going into Renaissance and Champion are part of that and what we want -- this one is still underway, but we want to look at our existing neighborhood parks and their themes and identities and how -- make a plan for how they can be reinforced in the future and 5-B-4 was recently completed and that was given in our update to Council already from the Mayor's office, but this was the one where we looked at all of our existing recreation programs, identified gaps and -- and what do we need to -- to focus on moving forward. Just a quick look at the -- what we see coming. I don't think I'm going to read every bullet for you , but you do have a copy of this presentation . We just wanted to take a look at what's in our comprehensive final -- comprehensive financial plan looking ahead. We are already looking at -- you know, we haven't opened phase one in Discovery Park, we are already thinking about what do we need to do to start biting off phase two. A rec coordinator for adult sports for the growth that we have seen there. It's -- it's doubled since we created that position and more are coming with the facilities that are being added. So, I think I'm just going to move on from there. You have a copy of this one, because I -- so, you have a -- and this was what the Mayor was referring to at the beginning. So, if anyone is wondering what the Mayor was referring to that, hey, I just got this at the beginning of the meeting, don't have time to go through it all here. Here it is. So, dates, you might want to know. Today -- earlier today there was a check presentation from Blue Cross to the library for a story trail and they want to provide that story trail in Kleiner Park around the south pond near the senior center. It's intended for -- for seniors to be able to walk with their grandkids and read them a story and -- and one of the coolest things to me, Mayor -- and you were there -- was that this was selected not just by the Blue Cross Foundation, but the Blue Cross employees actually donated these funds and selected the project . So, that was -- that was kind of fun to see and we are excited to partner with them to see if we can bring that project to Kleiner Park. A week from today in Kleiner Park there will also be an Idaho Power check presentation where they have agreed to fund the batteries that we needed to get the -- the Park Ambassador Egg, the vehicle that they drive, back up and functioning. The batteries were old and worn out and had a great long life, longer than they ever were intended to I understand, but they have been very gracious in saying that they will cover the cost of those batteries and kudos to Barb for -- for reaching out and -- and coordinating that. Memorial Day ceremony is at the Rock of Honor. That's an annual one and many of you come to that every year, so I wanted to make sure you knew that that is going to happen on Memorial Day, May 27th at 11:00 a.m. And, then, like I already mentioned, the fishing dock dedication will happen later that week on the 30th at the Kleiner Park dock. In June the CableOne Movie Night starts and, then, Gene Kleiner Day -- here is the date. So, June 8th we will have the Meridian Symphony in the band shell under the new canopy and have a concert and really look forward to that. Playing in the Plaza is a concert series that will be right out in front of City Hall. Thi s is kind of the new reincarnation of the Kleiner Park concert series that we have had . There was a desire to move it downtown and try something new kind of in the Alive After 5:00 sort of vein and so from June 13th through the end of July, every Thursday, 5 :00 p.m. at the end of the work day there will be a concert series in the plaza out front. The one exception to what that date range I just said is the Fourth of July is a Thursday and that will have its own event in Storey Park and fireworks, which is my next item , so -- and, then, the Discovery Park grand opening, the two dates are there, July 26th and 27th. So, we hope to look Meridian City Council Workshop May 14, 2019 Page 24 of 50 forward to joining us for that. With that you can keep up with all the action with this online. Shelly is great at updating our website and -- and putting things out, keeping our website updated. So, we hope you will follow some of the exciting activities. With that let me once again just turn around and say this is the team behind me that makes all these things possible and I will stand for any questions. De Weerd: Thank you, Steve. And thank you to your team. Council, any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Great presentation. Very thorough. I did have a couple of questions that popped up and I'm hoping you can provide some clarification on. One, I'm really excited to hear about the gardens that are happening in Discovery. That was something that wasn't on my -- my radar. Who is going to maintain that? Is that going to be an operation of the Parks Department? Is it hopes to have a volunteer organization like the community garden at Kleiner? What's the vision of that particular piece? Siddoway: So, those gardens will be maintained by park staff. I suppose we are open to volunteers. I'm going to turn around and look at Mike. But we are always open if there is groups that want to help us take those on. But right now the plan and current vision is that they will be maintained as part of the park. Cavener: Great. Madam Mayor, follow up again. Steve, I -- I love our tree box program. I think it creates a really unique sense of place for downtown, just for our community in general. I often, though, wonder about -- I mean it's an ongoing cost liability to the city and I don't know if you and your team have ever thought is there -- is there another way that we can kind of capture that same charm with something that is a little more of a permanent fixture and I don't know what that is, but I guess I'm just more -- Siddoway: Fake trees? Cavener: -- planning to see them. And I don't know if it's fake trees. I don't know what it is. I don't think it's fake trees. But, you know, I guess I would challenge your -- your team, who are amazing, that if those options present themselves, that's something that I'm -- I'm interested in and it's something that I think could have some significant cost savings. Now, there is things that are worthy of investment and creating the sense of place in our downtown community I believe is worthy of the investment, but if there are other ways that we can reduce some of that cost long term is something I'm also really supportive of. Siddoway: And to your point, what probably warrants looking into is do we have the expense right, you know, make sure we are not going further and wider -- you know, what is the right expense for that -- that true heart of the community where we want to make that investment. Yeah. Meridian City Council Workshop May 14, 2019 Page 25 of 50 Cavener: A couple other comments if I can, Madam Mayor. Just for Council, I got to bug Steve the other day. I had a chance to go see the dock and the shade structure as Unplug And Be Outside and I just want to echo what Steve said, the shade structure looks like it was built on day one. I mean it really looks like it's a strong fixture within the park. I encourage you to go out and check it out and when I was out there people were already out using the fishing dock. So, I think it's going to be really, really popular. Just want ed to thank you. You know, you and your department always seems to elevate everything you do and when you look at those maps, those charts, you see, elevations in our classes, the rec -- elevation in our recreation events, elevation in our volunteer engagement. I just think it's a true testament to you and your amazing staff , who I always -- I hear from a lot and, you know, we hear this a lot from people who engage our emergency responders sometimes it's -- it's always not on their best day, but I hear time and time again about how people talk about how some of their best days happened in our Parks Department and that's just a testament to you and your great staff, including Rachel who always is quick to answer an off-the-wall question that I have and I appreciate all you do for our city and -- and for Steve and for our great department. So, thank you for a job well done. Siddoway: Thank you. And thank you for mentioning Rachel. She -- you know, I have already heard a few comments from people that previewed this presentation and said that it was very visually appealing and lots of photos and Rachel put that together and many other things for me. So, thank you Rachel. De Weerd: She does make you look good. Siddoway: I appreciate that. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Yeah, I was one of those people. Sorry. Very -- very nice presentation. I previewed it and was like, wow, very professional. The photos were amazing. We have already discussed most of this stuff, but I just wanted to say thank you to you and the whole team, you guys truly are the fun department and our parks are so amazing, I can't -- I mean we all love -- we do this because Meridian is the best place to live; right? I can't imagine Meridian without our parks, the way that they are. So, it's what makes Meridian great. One of the most important things. So, thank you. Siddoway: Thank you. De Weerd: And that's noted every single time we get recognition, so -- as I remind your staff. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Meridian City Council Workshop May 14, 2019 Page 26 of 50 Palmer: I accidentally found my way into a Boise park the other day. We didn't even make it in and we just turned around and left , because there was so much goose crap that it was pointless to go to a Boise park. So, thank you for whatever you do that keeps them out of Meridian so you can actually use the acres of grass that we have in our parks. Siddoway: Thank you. De Weerd: I think maybe Roger or Mike might say they work really hard to keep that stuff out of the park. Siddoway: Yeah. De Weerd: It's too bad some of the neighbors let them back in. Siddoway: Well, thank you. B. Parks and Recreation Department: FY2019 Budget Amendment - Charlie Rountree Field Improvements - Fuller Park for a Not- to-Exceed Amount of $58,500 (Action Item) De Weerd: Thank you. Item 9-B is under our Parks Department. It's for a 2019 budget amendment to the Charlie Rountree field improvements. I see Mike making his way forward. Barton: Thank you, Madam Mayor, Members of Council. We are bringing forward a budget amendment for 58,500 dollars that will allow us to do some field improvements in Fuller Park. These field improvements will be on the field that we intend to dedicate to Charlie Rountree in October when we take ownership of the park. We -- we had this as a -- as part of our amendment last summer when we -- we asked for funding for the park and this particular item. Some of the fencing we still kept the ADA repairs in there, but the fence improvements were cut from that budge t, so we have this also as a future enhancement or for next fiscal year, but thought that there might be some momentum to get these improvements done prior to the field dedication. So , with that I will stand for questions. De Weerd: Thank you, Mike. Council, any questions? Okay. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Seeing none, I move that we approve the FY-19 budget amendment for Charlie Rountree field improvements Fuller Park for not to exceed amount of 58,500 dollars. Little Roberts: Second. Meridian City Council Workshop May 14, 2019 Page 27 of 50 De Weerd: I have a motion and a second. Any discussion from Council? We have a motion to approve the Item 9-B for the budget amendment of 58,500. Mr. Clerk, will you, please, call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Barton: Thank you. C. Finance Department: Quarterly Update De Weerd: Thank you, Mike. Item 9-C is under our Finance Department with our quarterly update. Lavoie: Madam Mayor, Members of Council, good afternoon to you guys. De Weerd: Hi, Todd. Lavoie: Appreciate you allowing us to present to you our quarterly updates for you. This is our May -- our Q2 update for you. Brad Smith was just here and, you know, he stole most of the thunder, so I think I'm going to go through this presentation pretty quickly for you. This is the presentation where we present to you our demographics. I think what Brad presented to you was very relevant to what I'm going to present to you through these slides. Again, demographics, permit data, what's next, what are we doing. So, with that the next eight graphs -- these are data points that we have collected from COMPASS, from census, from Enterprise Fund, from the Community Development team, from Finance team. These are all comparatives between 2003 and the most recent data that we have. The first one is population and I can let you know that census -- or COMPASS -- sorry -- COMPASS just gave us our 2019 number audited, ready to go, 114,680 is your 2019 number. We projected 114,100, so we weren't too far off. But, again, 114,600 is your 2019 number. So, if someone wants to know what is the population for 2019, that is the official number that we will post in our books going forward. So , a little bit of growth. Again, utility accounts, city fees -- again park acres, I didn't have the correct number. It's 334, not 332. So, I apologize about that. So, a little bit more there. The next four slides -- again, data collected via the four departments. You will see a trend. Single family homes, multi-family. The taxable value, we just got that from Brad Smith. The far right one. I projected 10.5. I was not projecting 24 percent, I will be very honest with you and it came in at 11.8, so I will be updating my slide today. Again, we were a little bit more conservative than 24 percent increase year over year. So, that number will go up accordingly. So, again, kind of go with what Brad was talking about from Ada county. The slide here is this represents all eight sides on one page. What we are trying to depict here is what Brad's saying is that we are growing. Some parts of the city are growing Meridian City Council Workshop May 14, 2019 Page 28 of 50 faster than others. Taxable value is our number one thing that's going to go up a little bit more. We can be confident that there are more homes. More retail spaces. Definitely more citizens to serve for the public safety team. Definitely more things to provide for our citizens. This growth is happening. You guys are approving the development projects on a weekly basis. You know what's coming on. Unfortunately, things aren't getting any cheaper. So, as we are growing faster than we are projecting, as we are growing faster costs are coming in a little bit higher. I just want to present to you that this -- these data points assist the Mayor and the directors with developing the 2020 budget, which you will receive in two weeks. So, again, some of these data points here are assisting us with how we develop our budget, not only for 2020, but also for our ten year capital improvement -- or capital financial plan. This is just a quick graph I wanted to share with you this year. First time I was able to find the Meridian unemployment rate. We are doing better than everybody on -- from a state to United States. I just show you this, which not -- and not to say, you know, look at the numbers are great, it's more of a concern from a recruitment process that I want to bring to your attention. As we get the inflow of more people here to the city, as is becoming more popular, as Brad Smith told us, we are finding challenges in recruiting. It's becoming tighter. It's becoming more difficult. And, again, our team members are doing the best they can. HR is working very hard to get the recruit -- the employees on our staff, but this is just to kind of remind us that we will continue to see a tight labor market as more people continue to move here and we just ne ed to be aware of that and plan accordingly when we staff and approve our FTEs. That one -- so I'm skipping. Sorry about that. It didn't get deleted in time. The next -- this next section kind of goes along with what Brad was saying. This is a website that tracks land information. I present this to you every year. This just echoes what Brad Smith was saying. Meridian is getting tons of submissions for development. You guys are seeing them. You are hearing about them. Community Development is managing them as fast as they can with the staff that they have. Again, this is just to remind us, yes, people are still interested in the city of Meridian. We are a very attractive city to live in, to work in, and raise a family in and this slide just helps support that. This is Q1 of 2019. So, just a few months old. Nothing new here, guys. I present this to you every year. It's up. And you guys approve the permits. You guys approve the plans. You guys approve the development. 2018 was almost record breaking. 2019 is on a strong pace right now. Again, I just present this to remind you that we need to take all these into consideration , these approvals. That's putting more pressure on the public safety to get to the outer limits of this city, it's putting pressure on admin staff. Budget for 2020 takes this into consideration. So, again, just more highlighting what Brad Smith has told you. Yeah, over the last 15 years I think your -- your city employees have done a phenomenal job in managing this insane phenomenal growth. Again, we have asked them to work -- you know, tax them a little bit in the past, I assume to do more and more. I just want to put out -- you know, just remind you as we continue to improve development let's remember about the employees. We are asking them to do more and more if we continue to push these developments faster and faster. Next is what's next. Again, COMPASS just gave us the 2019 number. This is where we were in 2020. It's 34,000. That's crazy to think. Just 19 years ago. Or 2000. Sorry. We were just there. It was 19 years ago and now where are we going. The 114 is the new COMPASS number we just got officially. One fifty by 2020 -- 2030. A hundred and 64 by 2040, guys. So, again, Brad Smith told us the Meridian City Council Workshop May 14, 2019 Page 29 of 50 interest is high. Market values are going up. We are building our budget to this , we are building our capital plans to this and we are building our staffing models to this. So, with this -- you know, what is next? We have seen the city grow tremendously over the last 15 years. You guys know what you are approving for the future. We are planning everything we can based on what you are approving , guys. Both projects in the south and the Te n Mile are going to be huge impacts for us. I know Jeff in Public Works, they are working hard to make sure you get -- they have the water system there, the public safety systems there. My request to you and the rest of the city and the department decision makers is make sure we plan accordingly. Let's make sure we set up -- the next decision makers up for success and that is my ultimate desire -- or that's my goal is to make sure we not only do what we are doing today right, but also the next Mayor, the next Council Members. We want to make sure we set them up for success, like we have done for the last 15 years and that's just my request to all of us. So, with that, yeah, we have been growing, we continue to grow. Common theme here is growing, guys, and we need to consider, to discuss, collaborate, have sound and thorough meetings about everything we are doing, because we are going to continue to grow and we have a lot on our plate and with that I stand for any questions and I echo what Mr. Smith said from Ada county today, it's busy out there, guys, and we are doing everything we can to meet your citizens' needs, I can promise you that. And just remember that the employees are working hard. That's -- I can -- I can tell you from the -- from our Finance Department, everybody is working hard to make sure that the citizens get what they want and with that I stand for any questions. D. Vehicle Sharing (E-Scooter) Program Update De Weerd: And I think every director can tell you the very same. Council, any questions? Thank you, Todd. Okay. Item 9-D is our vehicle sharing e-scooter program update and I will turn this over to Mr. Nary. Nary: Thank you, Madam Mayor, Members of the Council. I can start. You may have some specific questions about the process and Keith Watts is here, he can answer that. This is really just a project update of the process and where we are. There was an RFP that was issued on March 15th. A committee was formed with Scott Colaianni from police, Mike Barton from Parks, Emily Kane from my office, Caleb Hood from Planning, Josh Evarts from the citizens. Samantha Mitchell, who I don't recall specifically what her interest was, and Britain Davis, who I believe is part of MYAC. I think. De Weerd: Yes. Nary: So, we had -- so, we had a mixture of both city staff , as well as citizens that expressed interest in this particular area. They issued the RFP on March 15th. It was, then -- there were two proposals that were submitted. One from Bird. One from Lime. On April 15th the materials were sent for evaluation to the committee. They had a scoring criteria based on a variety of different things that were contained within the RFP of what the city was looking for in a proposal. That was then -- the evaluation team met on April 24th. They reviewed and discussed the proposals and the various attributes of each of Meridian City Council Workshop May 14, 2019 Page 30 of 50 the providers. The evaluators, then, released to finalize their evaluations and do their scoring and return them to the purchasing mana ger. They received the scores from the committee on April 29th. May 3rd purchasing sent the results back to the committee confirming the committee's decision. The recommendation from the committee was for one single vendor, which was Bird to be the -- selected as the provider for this franchise. May 6th the notice of intent was issued to Bird. Notice was given to Lime that they were not selected. We have had a number of inquiries, both from Council, as well as public -- public primarily Lime in regards to the information, the scoring and the RFPs and things like that, which we have responded to and provided them all the information they have requested. There is an opportunity -- to help me clarify a little bit from a process standpoint. When you do an RFP, if there is questions or concerns or misunderstandings or a lack of clarity or whatever that may be in the -- in the RFP, there is an opportunity you have up front before it is -- before it is released for -- within the timeframe to comply, there is an opportunity to get clarification and we had that happen both in -- in bids for -- for Public Works projects, as well as RFPs. So, we get questions and most times -- and Mr. Watts can be more specific if you have a question -- if we get a question, almost always the response goes back to all the providers. So , that way every -- figuring if one person has a question, they probably all have the same question , so we always provide clarification to anyone who asks and anyone who is -- who has participated. In this case there weren't any, so there was no concern -- or at least no one expressed to the city that bid -- the RFP was unclear or the desire -- what the city wanted was unclear. So, the process followed its normal course. When it's completed there is also an opportunity to protest the award. Now, the protest is not of the awardee, the protest is of the process to select the awardee. So, again, there is an opportunity if someone has an issue. It's a little bit more -- it's a little bit more difficult -- and most of them -- again, if you are looking at a Public Works project and -- and I will echo something that Mr. Watts has said to us a number of times -- lots of people say they are going to protest. All the time. Lots of people tell me they are going to file a tort claim. All the time. It doesn't necessarily mean they are going to, it doesn't necessarily mean it has merit. But that's not an uncommon response from an unsuccessful bidder, whether it's a project or whether it's an RFP. So, we try to work with them and try to figure out what their concerns are, but, you know, in the RFP, the process is what a protest would be regarding. Not who was selected, but how the process occurred. So, if there is a flaw or an error or something to that point, then, that could go back to Mr. Watts for evaluation and determination and whether that is something that could be handled at the administrative staff level or is that something that would rise to a Council level decision. At this juncture we don't have any of that. So, it really was a -- today was simply to tell you where we were . We have -- we have a contract that is being discussed between Bird and the city to meet the requirements within the RFP and we haven't reached a final decision on that -- on that contract at this point, but it has been communicated to them and there is some back and forth that's occurring on that. That's all I have on the process. And, again, Mr. Watts is here if you have specific questions about any piece of the process. Again, I wasn't on the committee, so I wasn't involved with that, so -- questions? De Weerd: Thank you, Bill. Council, any questions? Meridian City Council Workshop May 14, 2019 Page 31 of 50 Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I have a question and I don't know if it's the right time or not and I don't know who to ask it to, but I know that one of the pieces that Council had discussed with going with two operators was the amount of revenue required to kind of offset the cost of managing this program. Now, we have cut that amount in half. So, is there -- is the -- will there be discussion in the negotiations, then, to increase the amount that we are going to ask from the operator to offset the costs? I just want to make sure that we are not asking taxpayers to subsidize our scooter program, because we only selected one vendor, instead of two. And I don't know if there is a monetary consequence that we want -- Nary: And maybe Mr. Watts can answer that better. I think what -- when I spoke with Mrs. Kane today of the amount, I think the amount that we had settled on and -- and, frankly, I apologize, I don't recall if this is the amount from the prior discussions or whether the committee discussed it, but I think approximately from June 1 to December 31st, which is the period of this contract, it's approximately 14,000 dollars. So, I don't know if that's -- and, again, we are sort of guesstimating a little bit on what resources of the city are necessary and how that's going to be accomplished and what -- what subsidy -- subsidizing is done, if any, but that -- the direction was -- in regards to the selection, the Council's direction was up to two and partly because if you recall the conversation was kind of dependent on scoring, you know, you could have one that scored really well, one not so much and there was some confusion or misunderstanding about that for some folks. So, we had -- Mr. Watts spoke directly with the committee members and asked them specifically if they -- when they selected one, did they believe they could only select one or did they only want to choose one. Two of the members said they didn't understand that they could select more than one and they didn't care. The other -- all the other five members of the committee said, no, we weren't -- we didn't necessarily know whether we could or not, that doesn't matter, we really only thought the Bird proposal was the appropriate choice for the city. So, it wasn't a decision where they felt like they were restricted or anything, they felt that that was the proper and appropriate vendor to select and they didn't feel that two were appropriate. So, I don't know if that answers your first part of your question, but that -- that was what they were looking at was simply the -- the particular program and the cost for that. Cavener: Okay. Madam Mayor? De Weerd: Mr. Cavener. Cavener: A question I guess for Mr. Nary. Where do we go, then, from here? Nary: So, what happens now is the -- again, we will have that, hopefully, fairly soon. We will have the contract back with you -- again there is some -- typical of most of these, there is generally a little bit of negotiation on some terms or conditions. Again, there is a sample that's provided as part of the RFP, so we hope to have that done within the next Meridian City Council Workshop May 14, 2019 Page 32 of 50 week or two at the most. I don't know if Keith has a target in mind. I think a week or two is the norm. So, that you have that back in front of you for approval or not. And I do have -- before Keith starts, Mrs. Kane did advise me here that they -- they still use the same 25,000 dollar franchise fee number. If you recall the earlier discussion was to prorate it based on when it would be awarded. So, that 25,000 dollar fee, then, if we go from June to December, ends up being 14,000. Watts: And just for clarification, we are anticipating having the contract ready for the 28th of this month. De Weerd: And that contract would state when this -- the rollout would be. Watts: Correct. And I believe in the contract -- I believe it is the first week of June is anticipated. I would have to look through it again. I don't have it in front of me, but I believe it's the first week of June and it will run through December 31st of this year. De Weerd: Okay. Council, any other questions? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Not a question, just want to express kind of some frustration over how the process kind of went here. The last time that Council had a discussion prior to the RFP being published, the discussion surrounded the point, but, then, Councilman Borton articulated very clearly in his motion that it was to be up to two. That motion that was voted unanimously on was ignored. In the opening paragraph of the RFP under purpose it spoke of a -- an exclusive contract being awarded to the chosen proposer and we explained that away by saying aren't we lucky that all but one of the board was ignorant of -- of this major point that was in the opening paragraph under purpose of the RFP. So, luckily, they made a decision based on not realizing that was right there . Whether other companies might have looked at the RFP or read that opening paragraph and said, well, we haven't been involved in -- in the process in Meridian, there is two that have been heavily involved in it, we are not going to bother. I don't know if anybody else looked at it, but that's what was in there and that's what was published. I mean I don't have a problem with the decision of one. That was the point of up to two, but I'm just kind of frustrated that the language wasn't changed even after we clearly asked that it be changed. Nary: Well, Madam Mayor, Members of the Council, Council Member Palmer, I guess I would disagree that the Council's direction was ignored. I don't think exclusive -- again, it's a public process. If there was a person like you're -- like you're suggesting that didn't understand whether or not they would be eligible or be considered, well, that's when they are supposed to ask. There is no way for us to know ever that someone reads it and interprets it in a way that was not intended. So, I don't know how to ever answer that question on any RFP. But there always is an opportunity to ask. There are other vendors Meridian City Council Workshop May 14, 2019 Page 33 of 50 in the marketplace. We know that. Whether they choose to or not -- for whatever reason they choose to or not is not something we can control. So, I don't believe it was ignored. I don't know if exclusive was -- it wasn't a concern to the two that submitted. They didn't have an issue on whether that was one or two or exclusive to Meridian's method of operations or method of -- of -- of what we desired as a community. I don't know what they interpreted that to mean, because they didn't ask. But they certainly submitted without it being of a concern to them to submit. So, I -- I just -- I respectfully disagree. I don't think anything was ignored. I think the Council -- the committee all felt subsequently that was not an issue to them, they selected the vendor they felt was the most appropriate. They didn't feel like two vendors were appropriate for a majority of the group. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: And that's fine. Really it just comes back down to the point of the entire discussion surrounded that it was to be up to two. The motion clearly specified that and the RFP clearly said an exclusive contract would be awarded. Completely opposite of the entire discussion and specific motion that was made. Whether anybody didn't catch that in potentially wanting to submit a proposal or in submitting a proposal or in being on the committee, I think it's -- it's sad that it wasn't realized, that it's concerning that we are using that as the explanation to explain it away that it didn't really matter, because they didn't really realize it was in there, but the fact that that's the action Council tried to take and that -- that's not what was put in there, because that's not what was wanted. De Weerd: Any other questions or comments from Council? You know, certainly it was an oversight. I -- and I think a number of the -- the company's interested in -- in perhaps doing it was following the discussion and -- and Council's direction and decision. Certainly if this Council feels that it needs to go back out we can do that. You can disqualify any responding proposals and -- and put it out again and see if -- if additional responses are -- are made. So, I -- I understand your concern and -- and certainly there -- there are options at this point. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Maybe I guess along that this note, has this been the process that we are going to repeat on an equal basis? I was in Boise this morning and I see that there is a third operator now that's open -- or operating called Spin. Should they or any of the other companies that want to engage, is that, then, on an annual process with the same RFP committee following the same process moving forward in -- where do we go from here in terms of our program? Watts: Well, I can -- I can address this year's program is just a one year deal. So, this is taking us through December 31st. If the City Council wishes to do this again next year, Meridian City Council Workshop May 14, 2019 Page 34 of 50 we would most likely issue another RFP and see if we have additional vendors interested and do the same process. I mean -- Cavener: Okay. Madam Mayor, just maybe a comment then. I think I mentioned this in our previous meeting. It may be advantageous for us as a city to work towards maybe partnering with VRT in looking at a regional scooter program, so we don't have to deal with these challenges. We can provide a more cohesive program that's region wide. I know some of us have our own opinions on VRT, but this is transit and if we have a more regionalized system we can I think free ourselves from some of these challenges for what it's worth. Milam: Madam Mayor? De Weerd: I think that's an interesting idea. I -- I don't know with the enforcement aspect of it if they could do that. But it's certainly something that could be looked into. Yes, Mrs. Milam. Milam: I would just like to recommend that if we do go through this and accept this proposal, that there is something more definite on the books that some -- an RFP should go out in November or December of this year. This is an annual contract, so the contract would need to begin January 1st. So, a decision would actually need to be made the end of this year. So, I just want to make sure that that's, you know, out there and in the -- in the plans. Watts: Sure. That can be something that can be set up in advance and to be honest , I would assume that Council will want to hear the feedback and how this first year goes to decide whether or not you want to do this again for another year. Milam: Right. We just don't want to wait until next year, that -- it's a shorter window, so -- Watts: Sure. Milam: -- have to have that before like November and let's see how it went through December and into the fall. De Weerd: I think that's a great idea and maybe have a report back to Council the beginning of September, because you would have to put it out again and you want to talk process, you want to bring back any data that we have been able to gain from the first several months of use and see how that goes , so that you are prepared going into the next calendar year. Watts: Correct. And I would also recommend if this is something that -- that works out and is favorable to the city, that Council would possibly suggest a multi-year agreement if this is something that looks like it's going to be sustainable within our city, then, I think a -- and at least an option for multi years on -- on the agreement would be feasible, so we Meridian City Council Workshop May 14, 2019 Page 35 of 50 are not doing this every year. We don't like to do it every single year for recurring services, so if we can set this up on a multi-year contract that would be preferable. Milam: And Madam Mayor? And I agree, you know, or at least a renewal option. Watts: Yes. Milam: Right? The only caveat would be that we did allow up to two. So, if we have one vendor we need -- and you wanted to have a renewal with that vendor, because they have been performing wonderfully. They can have a renewal and , then, you can still put an RFP out for a possible second vendor and either pick one or not. If we have two vendors who are both wonderful vendors and we don't have any problems , then, I don't see a problem with having a renewal option, but since we did say it's up to two, we -- I think we should at least allow for the option of two. Watts: Yeah. I would recommend that as well. Milam: Thanks. De Weerd: Okay. Any other discussion? Okay. This was just an update and it will be brought back it sounds like the last -- Watts: Yeah. In two weeks we expect to have a contract before you. De Weerd: Okay. Watts: Thank you. E. Public Works: Environmental Program Plan Update De Weerd: Thank you, Keith. Item 9-E is under our Public Works Department with our environmental program plan update. You all received the environmental plan in -- via your box, as well as an e-mail follow up. So, I will turn this over Dave. Miles: Good afternoon, Council Members and Mayor. Thanks for your time. Respecting the time we will be brief. Jason and I are going to run through the plan, the environmental programs plan at a high level, but we did want to make sure that we have the conversation today and get your feedback and direction, because we do find it not only an exciting topic, but one that values input from you all, as well as the community. So, with that I will jump right in. For some of you this may be new and we can appreciate that and, in fact, I don't know if a prior version has been presented to Council before, but there is a prior version from 2015 that the Public Works Department had as well. So, our plan is a working plan, highlighting current state analysis, which focuses on ongoing responsibilities, driven by regulatory rules, as well as actions that improve our business needs and operations. The plan also frames long term goals and initiatives, some of which are low hanging fruit, which we can accomplish today and we have been doing, Meridian City Council Workshop May 14, 2019 Page 36 of 50 some are -- some of which require more analysis, more conversation with you all and so we are looking for some of that direction from you from a conceptual level , a high level around those types of things that we should move forward . The long term -- excuse me. One of the other things that we are looking for is a direction from you all as to whether or not Meridian should have a longer term vision of environmental or sustainability initiatives or focus rather on project by project, case by case initiatives as they come up or something in between and we are here to affect that conversation and to have those conversations as we move forward. So, when we talk about all the factors that we consider in our sustainable initiatives as we move forward, we refer to in our department is using the triple bottom line. We know it's been used a lot, but it's still very relevant to what we do today. Research continues to find that economic development is connected to environmental and social factors and that it's beneficial for communities to consider the relationships between the economic growth, well being of our community, and sustaining economies. There is a recent survey out there, over 91 percent of economic development professionals said it's important to consider the triple bottom line in these ongoing economic development programs and discussions. In this regard our plan is trying to connect projects and objectives that reduce the impact of our surrounding environment and community and save financial resources at the same time, because we think that all of those are important in that triple bottom line. So, I referred a little bit to the history of our program and our plan. Environmental programs plan started back in 2010 in Public Works. That was really a way to kind of get boots on the ground and start making some inroads and making some efforts. In 2015 we saw the first draft of our plan and it was developed as a way to capture and plan the department activities in Public Works with more of a defined approach. Between then and now we have had the city strategic plan. We have also had some transitions in our department and so now we are trying to align the environmental efforts that we conduct on a day-to-day basis, as well as the long-term initiatives that we have going forward with the st rategic plan and the vision of the community and the vision of you all as our leaders. A little touch on the strategic plan as well before I turn this over to Jason . In support of the strategic plan objectives that we have, the plan identifies both internal and external efforts. Internally we have been evaluating things like -- for example street lights and City Hall lighting upgrades to transition to LED. In fact, you will see in the budget conversations coming up there will be a proposal for street light LED conversions. The plan also identifies ways to support community efforts. For instance, a pilot program that we conducted with the Parks and Rec Department for a water wise class was a good success. We just ran this a couple months ago and it filled up almost immediately and had a lot of positive feedback and we appreciate working with Parks and Rec in that regard. The energy bag program is another type of program that the community asked for and was looking for and you all were responsive in that and helped us get that going forward. So, based on a little bit of effort that we have made this far, we know there is both an interest in the community and in the city to advance some of these efforts and the opportunity and operationally not only to do the right thing, but those things that also help us find cost savings. So, I will turn it over to Jason. He's going to run through the programs themselves and, then, we will close it out with conversation and feedback from you. De Weerd: Hi, Jason. Thank you for being here. Meridian City Council Workshop May 14, 2019 Page 37 of 50 Korn: Hi. Thank you. As Dave said, I'm going to go through some of the more specifics that are in the environmental program plan. So, the plan outlines key strategies and concepts in five programs, as you can see here . Those range for more the regulatory compliance space, such as stormwater or waterways and floodplain administration to those that meet more community or business needs or city strategic plan needs from education outreach and sustainable operations. I'm going to go through each of these programs at a high level. There is a lot more detail that we can get into, as you can see if you have read the plan, but I'm happy to answer any more specific questions at the end or come back at a later date to talk about one program in particular if that's of interest. So, start with stormwater, but first I would like to go through the -- the format of this slide. As you will see, this slide, again, for the next four programs after this -- so, in the top left we have our program objectives and, then, on the left we have two different type of ongoing activities, those that meet the regulatory needs and those that are more ongoing business needs. Maybe not tied to a specific law regulation . And on the right we have community and strategic initiatives. So, areas where we want to see the program go or actions we have done more recently that are somewhat new and different and on stormwater -- so, there is really two types of stormwater programs that we look at . The municipal stormwater system, the MS bore and that's the system that ACHD owns and operates, so all the storm drains in the City of Meridian and the public roads are operated by ACHD and they hold that permit with EPA. So, coordination with ACHD is important for us. And the other one is construction, general permitting. It's an EPA program on any construction sites and with that we review and approve stormwater pollution permits and plans on all our capital projects and take care of the permitting with EPA . Ongoing business needs include training our Public Works inspection staff, training our code enforcement staff or project managers and complaint response. So, respond -- or complaints from the public are typically excessive track out in the neighborhoods, dust, certainly trash and debris from construction sites and those two are really tied to our community as strategic initiatives. We recently brought a training and certification program in house. Previously we would send our inspectors and project managers to a training at a vendor, like the College of Western Idaho, to get a certification for comprehensive stormwater inspections. So, I can now teach that in class, so I recently taught almost 40 different people in our Public Works and code enforcement and went through this class and improving complete response and enforcement capabilities. Hopefully, being able to address those complaints in a more timely and efficient manner, maybe before they get too out of hand. Things like working with our community development, building inspection and code enforcement , all getting on the same page, knowing what to look for, knowing how to address those issues a little quicker and -- and looking at what type of enforcement tools that we currently have or what we might need if we see there is a problem that we can address. De Weerd: That's fantastic. That's really cool. Korn: Yeah. I know those complaints kind of get tossed, you know, a wide net , so they -- they get all the -- I only receive a small fraction of them. I know there is a lot more that probably don't even come to me, so -- our next program, waterways and irrigation. This addresses the network of streams, canals, drains and laterals that run through the City of Meridian City Council Workshop May 14, 2019 Page 38 of 50 Meridian. On regulatory activities, we review our capital projects for things like 404 permits with the Army Corps of Engineers, stream alteration permits with IWR, 401 certifications. Anytime we cross the waterway we have got to look at all of these things, including license agreements with irrigation districts . Ongoing business needs. Floodplain mitigation and stream restoration. And not tied to a regulation, but kids support, water quality initiatives or -- are certainly in our floodplain program through mitigation and reducing that floodplain. Those really opportunistic when we have the opportunity in certain stream stretches where everyone's on board. And addressing public concerns and complaints and in our waterways that's typically illegal dumping, stream bank erosion, encroachments, things like that where we help work with the irrigation districts and code enforcement to resolve those issues. And our community and strategic initiatives. As you know we have a reclaimed water system out at our Wastewater Resource Recovery Facility and while we plan on continuing operating that program as it is right now, we are open to talking with stakeholders on alternative methods of delivery. So, right now that goes out to a limited amount of customers in purple pipe. There are options of putting that into a surface -- existing surface water canal. I know a lot of other cities, such as Nampa, are already looking at that and we will continue to have those conversations and encourage stakeholder engagement in hazard mitigation program and getting the irrigation companies primarily on board in addressing their facilities in the context of the Ada county hazard mitigation plan and for floodplain administration -- and that's one of the more established programs that fall under this environmental program's umbrella. This is primarily done to maintain good standing in the NFIP, National Flood Insurance Program, which allows our residents to purchase flood insurance on their properties and allows us to receive FEMA disaster assistance. Without participating in this we don't get that. It's a lot of regulatory activities, serving as the community official and official map repository for Meridian. Developing and maintaining a flood damage prevention ordinance, which includes floodplain development permitting. There is a broad range of development that occurs in the floodplain and it all needs to be reviewed and permitted. Business needs include community rating system. It's a program that Meridian participates in. It allows a reduction in flood insurance rates by doing what may be seen as above and beyond the minimum NFIP, but it's really things that we are already doing, such as education and outreach and a few other programs and participating in the hazard -- Ada county hazard mitigation program, which is one of those community rating system activities to get that discount . Our community and strategic initiatives, evaluating that CRS rating. Doing a cost benefit analysis. What would it take to go up a rating, allowing a higher reduction in rates compared to the cost and time that it would take our staff to get to that level. So, we want to look at that. Is it worth it. Don't really know. Something we think we want to look at. Update our floodplain ordinance. You may have heard the lower Boise River maps that FEMA has been working on for the past six, seven, eight years I think. At the time that when they are adopted, which we have heard that there will be a letter of final determination sometime this late fall, m aybe September, but at that time we will come back to you as we have to update our ordinance to adopt those new maps and adopt any other changes that we see, maybe we need to work on our ordinance. Educating staff on floodplain permit and inspections. So, that's from our Community Development, building inspection code enforcement staff all getting on the same page. With education and outreach, we move from our regulatory and Meridian City Council Workshop May 14, 2019 Page 39 of 50 compliance based program to those community needs and strategic plan goals and we really want this program aligned to that strategic plan goal of engaging community partnerships. So, we only have ongoing business needs and one of those is -- is in our environmental excellence awards program, which I came here last month and we had that. Outreach through our Public Works Week Expo. It's coming up very soon. Our social media outreach, like every department I think has increased lately. You may have seen some of those. Trash Talk Tuesdays or Water Wise Wednesdays and really hitting some of these topics through social media and you may have seen the interpretive displays that we have out at our Wastewater Resource Recovery Facility. De Weerd: I must say that Shandy does great at Trash Talk. Korn: Yes. I hope we can continue that program. Community and strategic initiatives. As David mentioned, we have a community survey coming out soon, which is primarily solid waste space, but we do still have some overarching environmental based questions where we hope to get a community perspective. Our sustainability themed classes. One of our tactics in our strategic plan, which we partner with the University of Idaho and the Parks Department to bring in that class on designing a water conserving landscape , but there is a lot of potential there and improving outreach on trash and recycling. You know, there has been a lot of changes in that realm and I think we will continue to have a lot more changes and we are happy to have a solid waste coordinator on board now. So, Tom Otte, he is able to really get on fine tuning our outreach message on what needs to be done in the trash recycling world. From that our fifth environmental program is really three complimentary -- complimentary, but separate programs in energy efficiency, conservation, water conservation and waste reduction and these are really developed to meet that city strategic plan objective, develops citywide internal sustainable programs and similar to these larger programs, I will go through these at a real high level, but they could get a lot deeper in each of these as well. I will highlight some of the activities that we have done and kind of ones we want to investigate. Energy and efficiency and conservation has been a lot of interest to our sustainable operations team where we are trying to identify some of these initiatives. They are really attractive, because technological advances have made these a lot more feasible, along with Idaho Power offering generous incentives to kind of make those returns a lot easier to handle. Things we have already done. Our wastewater and water utilities have been upgrading their motors, pumps, drives, installing variable frequency drives whenever they can. They have been doing that work for, you know, ten years now and they -- they keep finding things, but we are fine tuning it and part of that's done through Idaho Power cohorts. Idaho Power brings in a consultant and have the utilities participate in a program to identify more energy conservation measures . Our water utility was identified as one of the most efficient in southwest Idaho, so they are very proud of that . Facility lighting upgrades. We have already started some of those, such as the Home Court facility recently. I know we have retrofitted some fire stations as well. That really leads us to our initiatives, because there is a lot of opportunity there in lighting. One we are looking at is City Hall, retrofitting all the fluorescence here to LEDs, exploring what kind of a process that would take. Retrofitting street lights to LEDs, as David mentioned and -- and you have heard about getting some amendments to start that program , but there is a lot of Meridian City Council Workshop May 14, 2019 Page 40 of 50 opportunity there that we really need to look harder at. Our wastewater group identified an aeration, post-aeration blower at their recovery facility that can be upgraded that has a very low return on investment in about two years, so, it's -- and, again, that low hanging fruit that we are still identifying and evaluating bio gas for beneficial use. That's using that digester bio gas to power something like a combined heat power engine , so we create electricity and heat from that bio gas. Currently it's flared out into the atmosphere most of the time. Some of it's used for heat. Water conservation. So, as you can see here in the objective, the objective is to preserve, protect and extend the useful life for the city's water supply. So, we think we are currently producing water at sustainable rates. We don't think we are depleting the aquifer. That's what the research has told us. But by conserving water we could really make that resource last a lot longer and have that available for future growth, future industries, and perhaps delay some capital expenditures in the future. So, we have a water conservation plan, but it was last updated in 2013. So, that's an obvious area to look at and it's an initiative as updating that plan, which includes a lot of our outreach and education materials. So, just giving that a good look, updating it as needed, updating our objectives, what we want to do with water conservation. And as we already talked about , our -- our Class A wastewater reuse program is really water conservation as well, because we are using that instead of producing new fresh water by pumping it from the ground and, as I said, we are continuing that the way it is now, but always engaged for those new opportunities that may make sense for us and also looking at the rules and regulations around that program, you know, if those improve that might make other uses more attractive. And our third sustainable operations program waste reduction. We currently have recycling in all of our facilities, including blue bins in all of our offices here at City Hall and we have moved to a more electronic documents based program. I know our Community Development has really gone pretty far in that in going with Project Docs and in submitting most of their applications and plans and plans reviews all being done electronically now, despite, you know, giving this plan out to all of you and killing the trees for doing that , we hope this is going to be electronic as well, because it's the environmental plan and it probably should be. Our initiatives. Again, similar to the public education and outreach to employees on where the recycling program is at, how we can better manage it and part of that includes green purchasing, not producing that waste in the first place, evaluating that and evaluating biosolids disposal. Currently we take a lot of that to the landfill and there are potential other uses for it. So, we are looking at that. And so timeline, next steps. This is -- this slide is an example of the sheet that's in the back of the environmental plan. It's a little reduced a bit on this page, but it has our general roadmap of when we want some of these items completed. If you look in the plan it has who is going to do them, whether it's meets a city strategic plan objective as well. A way to track where we want to go with that. With that, I will hand it back over to Dave to wrap things up. Miles: Thank you. Council, so there is not much more. Hopefully you have had a chance to read our plan and we know you have got it in front of you. Really it lays out the ongoing and the regulatory work that we are doing today and have had to do and we feel like it is a good framework to establish not only some of those projec t by project things that we can look at today through our analysis, efforts, and either execute or come to you and ask to execute, but also establish this -- this conversation as sort of what's the long term, Meridian City Council Workshop May 14, 2019 Page 41 of 50 what's the goal, are we meeting the goals that you all see that the community sees. We hope to get some good feedback through things like our community survey that we are going to do this quarter and we also like feedback from you. So, with that maybe I will just open it up for discussion and leave it there. De Weerd: Thank you, Dave and Jason. A lot of thought went into this. This is a very comprehensive document and I appreciated sitting down with you and discussing some of it prior to this, but it's exciting to see it all in one form and very concise and I think Council Member Milam responded earlier today, just someone paying attention to efficiency of our precious resources and looking at long term sustainability, so that our future generations can enjoy the same community that we are enjoying today I think is very important. Miles: Absolutely. Thank you. De Weerd: Council, do you have questions? Feedback? Certainly if you don't have it tonight I would invite you to comment to staff. Mr. Borton? Borton: It's not -- maybe not a question, but as you read through it it's just overwhelming to see all of the objectives and resources, the schedule and action items, anything that you could possibly think of it seems like you have covered. So, going through the report it's so comprehensive and it's -- it's much appreciated for the diligence that's done in not only preparing it and tracking it and measuring it , our successes, both internal and external with our community, so -- but when I first went through it I couldn't really find anything where -- other than that's an awesome idea. That's a great program. Great to see you following through with that. So, I will continue to read, but the only preliminary response for me is it's just outstanding. You have covered so many -- so many ways to steward those resources efficiently, proactively, that makes us quite proud to have you do it. Good job. Miles: Mayor and Councilman Borton, thank you. We appreciate that feedback. I think that's really a testament to the efforts that Jason's made, but the direction that we get from our leadership, as well as you all on a day-to-day basis to really focus on all aspects as one, you know, whether it's the financial of the community or the environment , really consider those all holistically as one and -- and having a conversation and evaluation around it. So appreciate it. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Guys, who is -- who is into the audience and who are you hoping reads this? Because I -- I agree with Council Member Borton, I think it's very comprehensive. I'm just curious who -- who you are hoping picks it up and reads it, who we are wanting to make sure reads it. Help me understand that piece. Meridian City Council Workshop May 14, 2019 Page 42 of 50 Miles: Madam Mayor and Councilman Cavener, really I think in conversations one of the intent is to take and discern this information down into more a user friendly version online. The document as a whole is absolutely for anybody -- public consumption, you all, our leadership team, as well as our staff to help shape direction and maybe to a little bit of Mr. Borton's comment, there is a lot of information and so it's hard for us to segment it -- to segment it out and not have a holistic approach, but at the same time once you put the holistic approach together it becomes a ton of information. So, I think truly going forward looking for a way to simplify it for the community's consumption. Cavener: Madam Mayor, a couple follow ups. How much of the actions that are prescribed in this plan are regulatory driven? Is it the feds that are driving us to do some of this? Is some of this date imposed? Is it self imposed? Korn: I would say in the -- the first three programs a lot of it is regulatory and, you know, to really divide it into two things for the whole environmental program, those that are -- programs that are designed to meet those regulatory and compliance needs and those which are more the city's strategic plan and how we plan on meeting those objectives and tactics that are in that plan. So, I would say the majority of the first three are and not the other two programs. Cavener: Madam Mayor, a couple other points and -- if I may. Just for feedback, some things that maybe I would like to see is the cost benefits of the programs that we are choosing to do and, Dave, you hit I think the nail on the head right from the get go about the economic development implications. I think that's a piece that we need to also highlight, because all those are going to come at a cost and being able to showcase the cost benefits or the economic recovery that can come from that. The other piece that I just -- I noticed was missing was really any piece about air quality and I know Council Member Little Roberts is on our air quality board, that's something that we continue to hear more and more as an area of concern. I know we don't have a lot of jurisdictional oversight of that, but if we are -- if we are talking about our environment, we are talking about things we are doing internally in regards to paper, I would hope that we are also maybe leading that conversation about air quality in the valley as well. Miles: Yeah. Madam Mayor, Councilman Cavener, that's a great point and one that we can continue to have and that's sort of related to the strategic objective about community stakeholdership is working with the DEQs of the world and working with the other entities across the valley to help affect that. There is -- there is lots of considerations that go into that and we will be sure to add that in. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, were you looking to -- at the beginning of this you said you wanted to have a conversation and you are looking for direction a little bit to -- for a long-term plan or keep them separate. Am I right? What are we looking for now? Meridian City Council Workshop May 14, 2019 Page 43 of 50 Miles: Yeah. Madam Mayor and Council Woman Milam, I think in our mind from an environmental perspective you certainly have the regulatory and ongoing day-to-day things that we are doing and accomplishing and within those we can perform cost benefit analysis to evaluate projects on a project -by-project basis. I think one of the questions we have that's out there is whether or not there is a desire by the Council to have additional longer term, higher level visioning efforts to establish what the community and where the community wants to go, whether that be driving some stake in the ground around air quality or whether that be driving a stake in the ground around energy consumption, things of that nature. So, that's the discussion and the information that we are -- we are happy to take any feedback. Milam: Well, I mean I think it's very important to have those long-term goals and visions. Obviously, it's a living document that's going to change with the environment around us and depending on how things are changing in technology and everything else. I like having -- how you have it all separate, but as one. I think every -- all five are very important. Obviously, the ones that are regulated are -- we don't really have an option on. I think they are all very important, though, and I think that, you know, including the community outreach and -- and education, what we do around here, having a long-term goal, though, and -- and vision -- still anything that has a cost to it has to go through the budget process, so it's kind of like, yes, but no. Miles: Yeah. Madam Mayor, Council Woman Milam, I appreciate that perspective and that's what -- that's what we deal with every day is -- are those. What's exciting about this program is the innovation that's out there. You know, Jason mentioned combined heat power and the conversations that we have had just initially at a high level to say what does something like that at the treatment plant look like, not only for us but for Idaho Power and the operators out of the treatment plant. It's exciting, but it's got a lot of challenges to it operationally, it's got a lot of cost associated with it, and, then, what does the rest of the stakeholder view look like, so I appreciate that and we consider that moving forward. Milam: Madam Mayor, one more thing. And so what -- one of the things you talked about was like street lights or retrofitting the City Hall with LED lights and I think those are the kind of things that especially the cost analysis is going to be really important and -- and if you can get estimates on the cost savings over time with electricity, you know, how -- how long is -- how long does it take to pay for itself and, then, with the street lights -- I mean if you're doing it as needed I mean it makes total sense. But if we are replacing good bulbs that we just replaced with LED, then, we are wasting money. See what I'm saying? So, it's really about the planning and, then, how it's done, but I'm very supportive of all of it. Amazing job you guys. Thank you. De Weerd: You're talking to the department that does an ROI cost benefit analysis on everything. Milam: I know. Meridian City Council Workshop May 14, 2019 Page 44 of 50 De Weerd: You know. And this -- this document is an initial. It is part of the strategic plan, but it also will evolve, especially as Jason mentioned, they go out with the community survey. Priority based budgeting does start to look at what is mandatory, if its regulatory or if it's business necessary and, then, if it's a community priority. Once you establish those community priorities that information will be back here in front of Council to -- to get feedback on if it's something that the Council wants the city to move in that direction and what associated costs could be and -- and if it has some nexus with a mandatory or regulatory type of a -- an aspect. I appreciate the forward thinking and looking at finding efficiencies and -- and eliminating redundancies and so I think over time this document will reflect a lot of those things that they are doing to be more environmentally conscientious, but also to be more efficiency -- efficient in cost and delivery of service. So, I -- I was excited about the report and appreciated all the work, the time, and it just is a great reflection of the innovative thinkers that we have in Public Works and excited to see how you move forward. Miles: Thank you. All right. Thank you. Appreciate the feedback. F. Public Works: Design Standards Update (Action Item) De Weerd: Okay. Also under Public Works we have Item 9-F, which is the design standards update. Stewart: Good evening, Madam Mayor, Members of the Council. So, in 2016 we implemented the first ever City of Meridian design standards document and just to kind of give you a little bit of background -- not going to take very long, but that was a really substantial effort to come up with a document that provided basically an instruction manual to the consulting engineers and designers who do business with the City of Meridian. You may have a question as to how does this differ from our specifications. Well, specifications are really the instructions to a contractor when he's out in the field that tells him exactly how to construct a manhole. The design standards are more of the instructions to those preparing plans telling them how often do you place a manho le and where do you want it and so it's -- it provides a little bit different information. So, we created the design standards 2016, implemented them, and they have been serving us ever since. But it's about three years old and it was the first ever docu ment and as time has gone on there have been things that have come up that we have realized we need to update that, we need to change this, we need to tweak it here and there. So, we embarked about a year ago in an effort to take a look at -- we developed subcommittees that took a look at every one of the chapters within the design standards and provided recommendations on changes that needed to be made for the next generation of the design standards manual. Those subcommittee leaders came back and we ass embled sort of a draft -- excuse me -- a draft document and we took that draft document and we put it out on the internet and with a hot link, asking for feedback. We also sent out e- mails to consultants that do business with -- or not consultants for us, but, essentially, design consultants that do business with the develop -- developer world that submit plans to the City of Meridian. Contractors and developers and asked for their feedback. We specifically went to the BCA and said, well, we have got this new draft document, would Meridian City Council Workshop May 14, 2019 Page 45 of 50 you like us to come and do a presentation to the BCA and the BCA said, no, but we would like to have a smaller committee or smaller group come and meet with you. So, we organized a focus group with three members of the BCA, who are also developers in our community, and they came and provided feedback. We received that feedback. Honestly, that's the only feedback we received. We didn't get any actually from the outreach that we did to the -- to the more broader group. But we did get some feedback, specifically on six different items from that group. We took a look at that feedback and told them that we would get back to them. We revised the document, made edits to the document. I can go through each one of those individually, but the bottom line is we were able to -- I think in almost every case move in a direction which was the way they wanted us to go without compromising what we felt was a critical need that we had. So, recently responded back to that group, said we now have a new draft document, it's out on the web, you can go look at it, make comment and we are going to take it to City Council and seek adoption, so that we can start utilizing it as the new document. Haven't received any comments from any of them. My feedback -- I have talked to one of them personally since then. My feedback was that they are genuinely happy and so I think maybe that's why you don't see anybody here tonight and so I'm here tonight just basically asking for your approval to go ahead and implement the document and we don't do this with the specifications, but we do it with the design standards, because they are a little bit different and seeking your okay to get it adopted and put it into place. With that I will stand for any questions. De Weerd: Thank you, Warren. Council, any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Warren, where does that design standards live? I know that it wasn't necessarily included in our packet. Is that something that is easily accessible online for development community to access? Is it something that when they come in were provided to them? Help me understand that particular piece. Stewart: The design standards is on the internet. It's under the Development Services connection. I think we actually have a link to it from engineering as well. But there is a section in the Development Services, which is sort of where the repository for all information that's helpful for designers and people that ar e trying to do business with Community Development and if you go in there it's -- it's listed in there. Right now there is actually supposed to be two documents. There is the old version, which has been around for three years, and there is a new draft one, which is labeled as draft until we adopt it and, then, we will take the other one down. Cavener: Madam Mayor, follow up. Warren, is there any immediate rush for us to approve this today? My perspective. Meridian City Council Workshop May 14, 2019 Page 46 of 50 Stewart: I don't know that there is an immediate rush. We are just -- you know, the process has taken us a year. We have gone through fairly significant outreach and we are just simply looking to get it implemented. We would like to implement it sooner rather than later to cover the vast -- the vast majority of the construction season, but there is no -- you know, it's not an emergency or anything like. Cavener: Madam Mayor. The only reason why I asked -- and maybe this is something that we could put on our Consent Agenda for next week. I would like the chance just to review that for Council's benefit. Warren provided me a copy of the letter that I think he sent to some of the stakeholders that I really appreciate you sharing. In it it speaks to a couple of rewarding of language. I just would like to have an opportunity to review that before I -- Stewart: Sure. Cavener: -- I give it a thumbs up. I don't have any concerns, but just having the opportunity to review that before we approve it and so -- I don't know if there is other questions or comments, but I'm happy to make a motion if there is not. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Madam Mayor, Council Member Cavener, it might be helpful, too, for future if we attached a resolution to it. Many times people come back and look and want to know when did they do that, when did that change, and so if we have a resolution we have a tracking mechanism, that will be a little easier for the future for other people if that becomes a question. Cavener: Great. Nary: So, we could do that, too, for next week. De Weerd: Okay. We will bring a resolution back next week. Cavener: Great. Thanks, Warren. Appreciate your work on this. Stewart: Yeah. You're very welcome. G. Public Works: Budget Amendment for FY 2019 in the Amount of $57,750 for Wastewater Sewer Line and Manhole Repair [Action Item) De Weerd: Okay. Also under Public Works we have Dale Bolthouse. Meridian City Council Workshop May 14, 2019 Page 47 of 50 Bolthouse: Also. Madam Mayor, Members of Council, you can see we are digging deep into the bench strength of Public Works tonight. Before -- before we jump into the amendment request, I just -- I just wanted to take an opportunity to make a couple of comments. This next budget amendment comes in a -- in a base budget line item and we budget those annually based on our historical needs. We don't add additional money in there in anticipation or feel like we have to build a -- you know, a hedge fund or anything like that and so we rely upon this amendment tool -- evidently quite often to help cover those unforeseen things that come up. As a matter of example, for this specific line item we last year did not spend 50,000 dollars in that line item and it was returned to the undesignated ending fund balance for -- for the Enterprise Fund. This year, unfortunately, we -- we need a little bit more and that's what I'm here to talk to you about. So, you have before you a budget amendment request for 57,750 dollars. That coincidentally is almost the same amount of money that we took out of this line item to deal with the Bitter Creek lagoon issue that we were faced with last fall. So, I think we feel like we really nailed this budget very close to our needs until that came up and took 60 grand out and relocated it to a -- to another account on us. So, we have detected a couple of things in our sewer system that have to have attention right away. We are progressing on those projects with the preliminary efforts. We need to get them done. The request is for 57,000 dollars for the three items that are identified here and we are requesting your approval to secure that funding, so that we can get those items repaired in the sewer system and manhole system. So, with that I would stand for any questions. De Weerd: When you said we nailed it I heard Undercover ROSS in that statement or something. Stewart: You know, some people say I do sound like him, but -- De Weerd: Yeah. Stewart: -- it's probably coincidence. De Weerd: It's weird. Yeah. Any questions by Council? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor, I move that we approve the budget amendment for the amount of 57,754 for wastewater sewer line and manhole repair. Milam: Second. De Weerd: I have a motion and a second to approve the request under Item 9-G for the budget amendment of 57,750. Any discussion? Mr. Clerk, will you call roll. Meridian City Council Workshop May 14, 2019 Page 48 of 50 Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 10: Ordinances [Action Items] A. Ordinance No. 19-1825: An Ordinance (H-2018-0097 – Smith Rezone) For The Re-Zone Of A Parcel Of Land Being A Portion Of The Block 3 Of F.A. Nourse’s Third Addition, As Filed For Record In The Office Of The Ada County Recorder, Boise, Idaho In Book 6 Of Plats At Page 289 Lying In The NW ¼ Of Section 7, Township 3 North, Range 1 East, Boise Meridian, City Of Meridian, Ada County Idaho; Establishing And Determining The Land Use Zoning Classification From C-C (Community Business) Zoning District To O-T (Old Town) Zoning District In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. Bolthouse: Thank you very much. De Weerd: Thank you, Dale. Item 10-A is Ordinance 19-1825. Mr. Clerk, will you, please, read this ordinance by title. Johnson: Thank you, Madam Mayor. Ordinance No. 19-1825, an Ordinance, H-2018- 0097, Smith Rezone, for the re-zone of a parcel of land being a portion of Block 3 of F.A. Nourse’s Third Addition, as filed for record in the office of the Ada County Recorder, Boise, Idaho, in Book 6 of Plats at page 289, lying in the NW ¼ of Section 7, Township 3 North, Range 1 East, Boise meridian, City of Meridian, Ada county Idaho; establishing and determining he land use zoning classification from C-C, Community Business Zoning District, to O-T, Old Town Zoning District, in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date. De Weerd: Thank you, Mr. Clerk. Council, is there -- are there any questions? If not, I would entertain a motion. Milam: Madam Mayor? Meridian City Council Workshop May 14, 2019 Page 49 of 50 De Weerd: Mrs. Milam. Milam: I move that we approve Ordinance No. 19-1825 with suspension of rules. Little Roberts: Second. De Weerd: I have a motion and a second. Any discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, absent. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 11 : Future Meeting Topics De Weerd: Anything under Item 11 ? Item 12: Executive Session per Idaho State Code 74-206 (1)(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated, and (j)To consider labor contract matters authorized under Section 74-206A (1)(a) and (b), Idaho Code De Weerd: If not I would entertain a motion Under Item 12 for Executive Session. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move we go into Executive Session pursuant to Idaho Code 74-206(1)(f),(j), (b) -- (1)(a) -- yeah. (1)(a), (b), (f) and (j). Cavener: And (b)? Borton: (b). Cavener: I didn't hear (b). Okay. Second. Borton: (a), (j), (f). De Weerd: (f), (j), (a) and (b). Okay. Mr. Clerk, will you call roll. Meridian City Council Workshop May 14, 2019 Page 50 of 50 Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, absent. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION: (5:45 p.m. to 6:08 p.m.) Palmer: Madam Mayor? De Weerd: Yes. Palmer: I move we come out of Executive Session. Milam: Second. De Weerd: I have a motion and a second to come out of Executive Session. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I move we adjourn. Milam: Second. De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 6:08 P.M. (AUDIO REOORDING ON FILE OF THESE PROCEEDINGS) 5 / 2-P)� MAYOR TAMMY DEW DATE APPROVED 6VO-TED A ATTEST: r Cif „ C JJ ON - INTERIM CITY C ARK �/rE IDIANIZ?-I DAHO CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 4 Project File Name/Number: Item Title: Announcements Meeting Notes: � Q/rE IDIAN*,----- ( C COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 5 A Project File Name/Number: Item Title: Proclamation: Neurofibromatosis (NF) Awareness Month Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.A . Presenter: Estimated Time for P resentation: Title of I tem - Neurofibromatosis (NF ) Awareness M onth AT TAC HM E NT S: Description Type Upload D ate P roclamation C over Memo 5/10/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 4 of 231 Meridian City Council Meeting Agenda May 14, 2019 – Page 5 of 231 C IDIAN*,---- �V,IZ�.J CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 6 A Project File Name/Number: Item Title: Oaks North Subdivision No. 2 Sanitary Sewer and Water Main Easement #A Meeting Notes: c✓ I TEM SHEET C ouncil Agenda I tem - 6.A . Presenter: Estimated Time for P resentation: Title of I tem - Oaks North S ubdivision No. 2 Sanitary S ewer & Water M ain Easement #A AT TAC HM E NT S: Description Type Upload D ate E asement C over Memo 5/9/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 6 of 231 Project Name (Subdivision): Oaks North Subdivision No. 2 Sanitary Sewer & Water Main Easement Number: A Identify this Easement by sequential number if Project contains more than one casement of this type. ( See Instructions for additional inforniation). ADA COUNTY RECORDER Phil McGrane 2019-040285 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 05/15/2019 09:40 AM CITY OF MERIDIAN, IDAHO NO FEE nl�- 2111111i�i if THIS Easement Agreement, made this 14 day of C1 , 201 C1 between Toll Southwest LLC, ("Grantor"), and the City of Meridian, an Idaho Municipa orporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever, IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the casement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the Sanitary Sewer and Water Main Easement REV, 04/08/2019 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 8 o f 2 3 1 GRANTEE: CITY OF MERIDIAN Tammy de ayor 0RpJEogv` �Q o of Att C i o nson, Interim B erl E PIA m "'A140 SEAL STATE OF IDAHO,) ��160 TREAS"Vl� c : ss. County of Ada ) This record was acknowledged before me on !j- 4-2D1 (date) by Tammy de Weerd and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) CHARLENE WAY COMMISSION #67390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28122 —Chadj" watt-, Notary Signature ature h My Commission Expires: Uol, Sanitary Sewer and Water Main Easement REV. 04/08/2019 OQ,LD 4 A-- Meridian City Council Meeting Agenda May 14, 2019 – Page 10 of 231 Meridian City Council Meeting Agenda May 14, 2019 – Page 11 of 231 (/rE IDIZNIA*,---- �J CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 6 B Project File Name/Number: Item Title: Oaks North Subdivision No. 2 Sanitary Sewer and Water Main Easement #B Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.B . Presenter: Estimated Time for P resentation: Title of I tem - Oaks North S ubdivision No. 2 Sanitary S ewer & Water M ain Easement #B AT TAC HM E NT S: Description Type Upload D ate E asement C over Memo 5/9/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 12 of 231 Proiect Name (Subdivision): Oaks North Subdivision No. 2 Sanitary Sewer & Water Main Easement Number: B Identify this Easement by sequential number if Project contains more than one easement of this type. ( See Instructions for additional information). ADA COUNTY RECORDER Phil McGrane 2019-040286 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 05/15/2019 09:40 AM CITY OF MERIDIAN, IDAHO NO FEE THIS Easement Agreement, made this A- day of MM7 20betweenToll Southwest LLC, ("Grantor"), and the City of Meridian, an Idaho Municipal I;oration ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the Sanitary Sewer and Water Main Easement REV. 04/08/2019 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 1 4 o f 2 3 1 GRANTEE: CITY OF MERIDIAN Tammy Attest by Chris Agl}flson, Interim STATE OF IDAHO, ) . ss. County of Ada ) RATEV Pe G� 2 Of.$ of E IDIAN"-- erk tDq"� SEAL �o!•he TRFnB�`� This record was acknowledged before me on &)4-2619(date) by Tammy de Weerd and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Cleric, respectively. COMMISSION #E67390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 alj� "`�'" _+ Notary Signature n My Commission Expires: (9 -0V- deo 0j: Sanitary Sewer and Water Main Easement REV. 04/08/2019 IWB Meridian City Council Meeting Agenda May 14, 2019 – Page 16 of 231 Meridian City Council Meeting Agenda May 14, 2019 – Page 17 of 231 EIDIAN*,---- CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 6 C Project File Name/Number: Item Title: Oaks North Subdivision No. 2 Sanitary Sewer and Water Main Easement #C Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.C . Presenter: Estimated Time for P resentation: Title of I tem - Oaks North S ubdivision No. 2 Sanitary S ewer & Water M ain Easement #C AT TAC HM E NT S: Description Type Upload D ate E asement C over Memo 5/9/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 18 of 231 Proiect Name (Subdivision): Oaks North Subdivision No. 2 Sanitary Sewer & Water Main Easement Number: C Identify this Easement by sequential number if Project contains more than one casement of this type. ( See Instructions for additional information). ADA COUNTY RECORDER Phil McGrane 2019-040290 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 05/15/2019 09:41 AM CITY OF MERIDIAN, IDAHO NO FEE THIS Easement Agreement, made this A * day of between Toll Southwest LLC, � ci-[�)_ pa 01; 20 ("Grantor"), and the City of Meridian, an Idaho Muni oration ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The casement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the patties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this casement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the Sanitary Sewer and Water Main Easement REV. 04/08/2019 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 2 0 o f 2 3 1 GRANTEE: CITY OF MERIDIAN TammM-iq Mayor �o�eo`� �Q C-�V[ E� �IDIAN�. ionHo Attest son, Interim �ity CAL f the TRENS STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 6-14"1(date) by Tammy de Weerd and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. CHARLbNE WNA COMWS ON #67390 NOTARY PUBLIC STATE OF MY COMMISSION EXDPIR S 3/28/22 Notary Signature )radiiyu My Commission Expires: A `AW X00M Sanitary Sewer and Water Main Easement REV. 04/08/2019 4* C Meridian City Council Meeting Agenda May 14, 2019 – Page 22 of 231 Meridian City Council Meeting Agenda May 14, 2019 – Page 23 of 231 CjQ/rE IDIAN*,----- CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 6 D Project File Name/Number: Item Title: Oaks North Subdivision No. 2 Sanitary Sewer and Water Main Easement #D Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.D . Presenter: Estimated Time for P resentation: Title of I tem - Oaks North S ubdivision No. 2 Sanitary S ewer & Water M ain Easement #D AT TAC HM E NT S: Description Type Upload D ate E asement C over Memo 5/9/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 24 of 231 Proiect Name (Subdivision): Oaks North Subdivision No. 2 Sanitary Sewer & Water- Main Easement Number: Q Identify this Easement by sequential number if Project contains more than one easement of this type. ( See Instructions for additional information). ADA COUNTY RECORDER Phil McGrane 2019-040291 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 05/15/2019 09:41 AM CITY OF MERIDIAN, IDAHO NO FEE 1 0 1 kill! 11 1 THIS Easement Agreement, made this Irday of, 20betweenToll Southwest LLC, ("Grantor"), and the City of Meridian, an Idaho Munieip�aorporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the Sanitary Sewer and Water Main Easement REV. 04/08/2019 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 2 6 o f 2 3 1 GRANTEE: CITY OF MERIDIAN Tammy de e , Mayor _ City of E IDIAN' - IOAHO / A st by s Jo son, Int qm Cit�r� t off, .0c STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on E3-14"1(date) by Tarnmy de Weerd and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. COMMISSION #67390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 (I Notary Signa re Vu � My Commission Expires• 'MeG' Sanitary Sewer and Water Main Easement REV. 04/08/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 28 of 231 Meridian City Council Meeting Agenda May 14, 2019 – Page 29 of 231 if �EDA 0 IDIAN*,---.- (IIZ, CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 6 E Project File Name/Number: H-2018-0097 Item Title: Development Agreement for Smith Rezone with Team Construction (Owner) and Scott Smith (Developer) located at 1321 & 1323 N. Main St. Meeting Notes: u✓ I TEM SHEET C ouncil Agenda I tem - 6.E . Presenter: S onya Allen Estimated Time for P resentation: 2-3 minutes Title of I tem - Development Agreement for Smith Rezone (H-2018-0097) with Team C onstruction (Owner) and S cott S mith (D eveloper) located at 1321 & 1323 N. M ain S t. D evelopment Agreement between the City of Meridian and Team C onstruction (Owner) and S cott Smith (D eveloper) f or S mith Rezone-H-2018-0097 AT TAC HM E NT S: Description Type Upload D ate E xhibit A-Smith Rezone-H-2018-0097 E xhibit 5/7/2019 E xhibit B -S mith Rezone (H-2018-0097)E xhibit 5/7/2019 S igned D A-Smith Rezone (H-2018-0097)A greements / C ontracts 5/7/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 30 of 231 ADA COUNTY RECORDER Phil McGrane 2019-040301 BOISE IDAHO Pgs=26 BONNIE OBERBILLIG 05/15/2019 09:47 AM CITY OF MERIDIAN, IDAHO NO FEE k PARTIES: 1. City of Meridian 2. Team Construction, Owner 3. Scott Smith, Developer THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this l"day of M au , 2019, by and between City of Meridian, a municipal corporation of the State of aho, hereafter called CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and Team Construction, whose address is 2286N. Glennfield Way, Meridian, fD 83642, hereinafter called "OWNER" and Scott Smith whose address is 1321 & 1323 N. Main Street, Meridian, ID 83642 hereinafter called "DEVELOPER". 1.1 WHEREAS, Owner is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS, Idaho Code § 67-6511A provides that cities may, by ordinance, require or permit as a condition of zoning that the Owners and/or Developer make a written commitment concerning the use or development of the subject Property; and 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section 11-513-3 of the Unified Development Code ("UDC"), which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.4 WHEREAS, Owner and/or Developer have submitted an application for the rezoning of 0.733 acres of land from the C -C (Community Business) Zoning District to the O -T (Old Town) Zoning District, under the Unified Development Code, which generally describes how the Property will be developed and what improvements will be made; and 1.5 WHEREAS, Owner and/or Developer made representations at the public hearings both before the Meridian Planning & Zoning Commission and before the Meridian City Council, as to how the Property will be developed and what improvements will be made; and DEVELOPMENT AGREEMENT— SMITH REZONE (H-2018-0097) PAGE 1 OF 8 Meridian City Council Meeting Agenda May 14, 2019 – Page 50 of 231 Meridian City Council Meeting Agenda May 14, 2019 – Page 51 of 231 Meridian City Council Meeting Agenda May 14, 2019 – Page 52 of 231 Meridian City Council Meeting Agenda May 14, 2019 – Page 53 of 231 Meridian City Council Meeting Agenda May 14, 2019 – Page 54 of 231 21.1 No condition governing the uses and/or conditions governing re -zoning of the subject Property herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 22. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in connection with the annexation and zoning of the Property and execution of the Mayor and City Clerk. [end of text; signatures, acknowledgements, and Exhibits A and B follow] ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. 1 ow ,NA W1100; Go I CITY OF MERIDIAN By: Mayor de Weerd = O��Ot` ATTEST: city or �E IDIAN�-- IDAMO s Cer// ,.- FRo!!h�7R ��.. DEVELOPMENT AGREEMENT— SMITH REZONE (H-2018-0097 PAGE 7 OF 8 STATE OF IDAHO ss: County of Ada, On this I day of , 2019, before me, the undersigned, a Notary Public in and for said State, personally appeared known or identified to me to be the (7�) Qt__, of the Team Construction and the person who signed below, and acknowledged to me that he executed the same on behalf of said company. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above wri so go (SEAL) • �,�•'%Esi Notary Public Id ho `ISSION� Residing at: •, 00 No. 69823 �a My Commission Expires: 3 i `�1��'!aUgi,LG ,'' • O. STATE OF IDAHN••G••••• ss: County of Ada, ) On this day of 2019, before me, the undersigned, a Notary Public in and for said State, personally appeared Scott Smith, "ofor identified to me to be the person who signed above and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above•Iyitteme•• •• Y A •. (SEAL) • �,� ��• • ,cv, ` i1 : tary Publ'c or Idaho • " COMMISSION, No. 69823 Residing at: �{ar I_ / • �+• My Commission Expires:a� IC— i'D • STATE OF IDAHO••• •�•� ss County of Ada ) On this 1 i4' day of M aQ 2019, before me, a Notary Public, personally appeared Tammy de Weerd and Chris :'ohn-,�nn , know or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ad WAY ECHAIRLENE i$$ioiv%39U PUBLIC Notary Public fqLIdahoTARY Residing at:TE OF IDAHO Commission expires:SION EXPIRES 3/28/22 DEVELOPMENT AGREEMENT— SMITH REZONE (H-2018-0097) PAGE 8 OF 8 EXHIBIT A Smith Rezone – H-2018-0097 Meridian City Council Meeting Agenda May 14, 2019 – Page 31 of 231 EXHIBIT A Smith Rezone – H-2018-0097 Meridian City Council Meeting Agenda May 14, 2019 – Page 32 of 231 CITY OF MERIDIAN E IDIAN -- FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for a Rezone of 0.73 of an Acre of Land from the C -C to the O -T Zoning District for the Property Located at 1321 and 1323 N. Main Street, by Scott Smith. Case No(s). H-2018-0097 For the City Council Hearing Date of. November 7, 2018 (Findings on November 13, 2018) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of November 7, 2018, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of November 7, 2018, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of November 7, 2018, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of November 7, 2018, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of November 7, 2018, incorporated by reference. The conditions are concluded to be CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0097 - I - Meridian City Council Meeting Agenda November 13, 2018 — Page 9 of 173 EXHIBIT B Meridian City Council Meeting Agenda May 14, 2019 – Page 33 of 231 reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for a rezone is hereby approved with the requirement of a Development Agreement containing the provisions in the Staff Report for the hearing date of November 7, 2018, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of November 7, 2018 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0097 -2- Meridian 2 - Meridian City Council Meeting Agenda November 13, 2018 — Page 10 of 173 Meridian City Council Meeting Agenda May 14, 2019 – Page 34 of 231 By action of the City Council at its regular meeting held on the l 3 day of Njbye m f) u- 2018. COUNCIL PRESIDENT JOE BORTON COUNCIL VICE PRESIDENT LUKE CAVENER COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER TREG BERNT COUNCIL MEMBER GENESIS MILAM MAYOR TAMMY de WEERD TIE BREAKER) Attest: i C.J v Coles City Clerk Mayor Ta)tJe Weerd C-./ QO tED AUGUS 0 City of w E IDIS IAN'z' IDAHO SEAL VOTED \ VOTED VOTED VOTED VOTED VOTED Yt/4 VOTED Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: UL vW City Clerk's Office Dated: 1- 13 -1 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0097 Srni* -BZOne - 3 - Meridian City Council Meeting Agenda May 14, 2019 – Page 35 of 231 EXHIBIT A STAFF REPORT Hearing Date: November 7, 2018 TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208- 884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Smith Rezone — RZ (H-2018-0097) I. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST E IDIAN-- IDAHO The applicant, Scott Smith, has submitted an application for Rezone (RZ) of 0.73 of an acre of land from the C -C to the O -T zoning district. IL SUMMARY RECOMMENDATION Staff recommends approval of the proposed RZ application with the requirement of a development agreement in accord with the provisions in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D. The Meridian Planning & Zoning Commission heard these items on October 4, 2018. At the public hearing, the Commission moved to recommend approval of the subject RZ request. a. Summary of Commission Public Hearing: i. In favor: Scott Smith, Applicant ii. In opposition: None iii. CommentinLy: None iv. Written testimony: None y. Staff presenting application: Sonya Allen A. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key i. Issues of Discussion by Commission: The Commission was in favor of the proposed residential use and existing access remaining. d. Commission Chang(s) to Staff Recommendation: i. None e. Outstanding Issues) for City Council: L None Summary of City Council Public Hearin: L In favor: Scott Smith, Applicant jL In opposition: None jiL Commenting: None jy, Written testimony: None L Staff presenting application: Sonya Allen Smith Rezone — RZ H-2018-0097 PAGE I Meridian City Council Meeting Agenda November 13, 2018 — Page 12 of 173 Meridian City Council Meeting Agenda May 14, 2019 – Page 36 of 231 yL Other staff commenting on application: None L Key issue(s) of Public Testimony: L None r- Key Issues of Discussion by Council: L None Sl. Key Council Changes to Staff/Commission Recommendation y None III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018- 0097, as presented in the staff report for the hearing date of November 7, 2018, with the following modifications: (Add any proposed modifications). Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0097, as presented during the hearing on November 7, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0097 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 1321 & 1323 N. Main St. (Parcel #R6129020341), in the northwest'/4 of Section 7, Township 3 North, Range 1 East B. Owner: Team Construction 2286 N. Glennfield Way Meridian, ID 83642 C. Applicant: Scott Smith 1321 & 1323 N. Main St. Meridian, ID 83642 D. Representative: Same as Owner E. Applicant's Statement/Justification: Please see applicant's narrative for this information. V. PROCESS FACTS A. The subject application is for a rezone. A public hearing is required before the Planning & Zoning Commission and City Council, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: September 14, 2018 (Commission); October 19, 2018 Council C. Radius notices mailed to properties within 300 feet on: September 7, 2018 (Commission); October 16, 2018 (Council) Smith Rezone — RZ H-2018-0097 PAGE 2 Meridian City Council Meeting Agenda November 13, 2018 — Page 13 of 173 Meridian City Council Meeting Agenda May 14, 2019 – Page 37 of 231 D. Posted on Next Door: September 11, 2018 (Commission); October 16 2018 (Council) E. Applicant posted notice on site(s) on: September 24, 2018 (Commission); October 21, 2018 Council VI. LAND USE A. Existing Land Use(s) and Zoning: This site contains two (2) structures — one is currently vacant and the other contains a retail store; the overall property is zoned C -C. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: Commercial/office uses, zoned C -C 2. East: N. Main Street and commercial, office and residential uses, zoned C -C 3. South: Funeral home, zoned C -C 4. West: Residential and vacant/undeveloped lot; and personal service (beauty salon), zoned C- C C. History of Previous Actions: The existing 2,164 square foot structure at the front of the property was constructed in 1937 and was converted from a residential dwelling to a commercial/retail structure in 2001. The existing 1,560 square foot structure at the rear of the property was constructed in 1983 and converted to a commercial/retail structure in 2001. In 2011, a Certificate of Zoning Compliance (CZC-11-016, Wellbriety Counseling) was approved for the operation of a health and social service facility in the building located at 1323 N. Main Street (i.e. the rear structure). Alternative Compliance (ALT -11-004) was approved to allow the use of an unimproved non -conforming parking lot to the north and west of the structure to be used for a parking area until the site is either expanded or redeveloped in the future. In 2012, a Certificate of Zoning Compliance Verification (CZCV-12-008) was approved for the Calico Cattery at 1321 N. Main Street (i.e. the front structure). A Certificate of Occupancy (walk-thru) application has been submitted to the City for the rear structure, housing Calico Cattery (which moved from the front structure), at 1323 N. Main Street; all inspections have passed and the permit is awaiting issuance from the Building Official. A commercial tenant improvement application has been submitted for the front structure at 1321 N. Main Street. If the subject rezone application is approved and the use is converted from a commercial to a residential use, a residential permit will be required to be submitted. D. Utilities: 1. Location of sewer: City sewer service is currently provided to this property. 2. Location of water: City water service is currently provided to this property. 3. Issues or concerns: None E. Physical Features: 1. Canals/Ditches Irrigation: There are no ditches/waterways that cross this site. 2. Hazards: Staff is unaware of any hazards that may exist on this property. Flood Plain: This property does not lie within the flood plain. Smith Rezone — RZ H-2018-0097 PAGE 3 Meridian City Council Meeting Agenda November 13, 2018 — Page 14 of 173 Meridian City Council Meeting Agenda May 14, 2019 – Page 38 of 231 VII. COMPREHENSIVE PLAN The Comprehensive Plan Future Land Use Map (FLUM) designates this property as Old Town. The Old Town designation includes the historic downtown and the true community center. Sample uses include offices, retail and lodging, theatres, restaurants, and service retail for surrounding residents and visitors. A variety of residential uses are also envisioned and could include reuse of existing buildings, new construction of multi -family residential over ground floor retail or office uses. The applicant proposes to reuse the existing structure located on the front of the property facing N. Main Street and convert it back to a residence for his personal use. The existing structure at the rear of the property houses a retail store (i.e. Calico Cattery) that is proposed to remain. The existing and proposed use of the property is consistent with that desired within the Old Town designated area. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zone (UDC 11-2A-1): The purpose of the Traditional Neighborhood Districts is to encourage mixed use, compact development that is sensitive to the environmental characteristics of the land and facilitates the efficient use of services. Vertically integrated residential projects are encouraged in all traditional neighborhood districts. A traditional neighborhood district diversifies and integrates land uses within close proximity to each other, and it provides for the daily recreational and shopping needs of the residents. The purpose of the Old Town district is to accommodate and encourage further intensification of the historical City center in accord with the Meridian Comprehensive Plan. The intent of the O -T District is to delineate a centralized activity center and to encourage its renewal, revitalization and growth as the public, quasi -public, cultural, financial and recreational center of the City. Public and quasi -public uses integrated with general business, and medium high to high density residential is encouraged to provide the appropriate mix and intensity of activities necessary to establish a truly urban City center. B. Schedule of Use: Unified Development Code (UDC) Table 11-2D-2 lists the principal permitted P), accessory (A), conditional (C), and prohibited (-) uses in the O -T zoning district. Any use not explicitly listed, or listed as a prohibited use is prohibited. Single-family detached dwellings and retail stores are both listed as principle permitted uses; and an animal care facility, which includes boarding, is prohibited in the O -T district. C. Dimensional Standards: Any development on the site should be consistent with the dimensional standards listed in UDC Table 11-2D-3 for all traditional neighborhood districts and 11-2D-4 for the O -T zoning district. IX. ANALYSIS A. Analysis of Facts Leading to Staff Recommendation: 1. Rezone: The applicant has applied for a rezone of 0.73 of an acre of land from the C -C to the O -T zoning district consistent with the Old Town FLUM designation as noted above in Section VII. The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be rezoned. There are two (2) existing structures on this site that are proposed to remain. The building at the rear of the property houses the Calico Cattery, which the Applicant states is primarily a retail store with some ancillary cat boarding; this use is proposed to remain and no changes are proposed. This business was formerly located in the front building and moved to the rear building. The building at the front of the property is proposed to be remodeled and converted from a commercial use back to a single-family residence for the Applicant's personal use. Smith Rezone — RZ H-2018-0097 PAGE 4 Meridian City Council Meeting Agenda November 13, 2018 — Page 15 of 173 Meridian City Council Meeting Agenda May 14, 2019 – Page 39 of 231 The definition in the UDC (11-1A-1) for animal care facility includes boarding. Animal care facilities are not specifically listed as an allowed use in the O -T zoning district (UDC Table 11- 2D-2); therefore, the use would typically be prohibited. However, the Director has the ability to allow a use that is not specifically listed in the allowed use table as set forth in UDC 11-1-5E if determined the proposed use is in substantial conformance with the goals and objectives of the Comprehensive Plan; is consistent with the purpose of the district in which the use is located; does not involve a higher level of activity than one or more of the uses listed in the district as allowed; and the impacts on public services and activities associated with the use are substantially similar to those of one or more of the uses listed in the district as allowed. In accord with the above criteria, the Director is amenable to allowing the existing cat boarding use to continue as -is in the O -T district for the following reasons: the use is ancillary to a principle permitted use (i.e. retail) in the district; the use contributes to the mix of uses and services available to residents and visitors in the downtown area as desired in traditional neighborhood districts and the Old Town designated area in the Comprehensive Plan; and the use does not involve a higher level of activity than other uses allowed in the district as all activity associated with the use is contained with the building and does not impact adjacent property owners and is not a high traffic use. There are two (2) existing driveways/curb cuts, one on each side of the property, that provides access to the site via N. Main Street — the northern access is signed "exit only" and the southern access is signed "entrance only". Although the UDC (11-3A-3) restricts access to arterial streets i.e. N. Main St.), Staff is amenable to both of the accesses remaining at this time for the following reasons: 1) the intensity of the use is anticipated to decrease with the change in use of the front structure from commercial to residential; and 2) the accesses are signed entrance/ exit only which ACHD views as one driveway [with two (2) curb cuts] which prevents vehicles backing out into the street creating a safety hazard — Staff agrees with this determination and feels it's in the best interest of public safety for the two driveways to remain. However, if/when the property redevelops in the future, access may be re-evaluated at that time by the City and ACHD and access may be restricted and cross access required to surrounding properties in accord with UDC 11-3A-3. A Certificate of Zoning Compliance (CZC) is required to be obtained from the Planning Division for the establishment of a new use (i.e. single-family detached dwelling) to ensure that the new use complies with all provisions of the UDC before the use is established. The UDC (Table 1I - 3C -6) requires off-street parking to be provided for single-family detached dwellings based on the number of bedrooms per unit; the proposed 3 -bedroom dwelling requires a minimum of 4 spaces per unit — at least 2 of those in an enclosed garage, other spaces may be enclosed or a minimum 10' by 20' parking pad. There is no covered parking that exists on this site and the parking for the front building appears to be shared with the existing business at the rear of the property; a large portion of the rear of this property is unpaved with a dirt surface. Staff considers the lack of covered parking on this site to be a nonconforming use since the original use of the structure was residential and no covered parking exists on the site; as such, it's subject to the provisions listed in UDC 11-1134, Non -Conforming Use. There appears to be a total of 6 paved parking spaces on the site for the overall property, which is one (1) fewer than the minimum required for the commercial business and residential use combined; the commercial use requires a minimum of 3 spaces based on the square footage of the building (i.e. 1,560 square feet) and the residential use requires a minimum of 4 spaces based on 3 bedrooms. A total of 7 parking spaces meeting the improvement standards listed in UDC 11 -3C - 5B should be provided on the site and depicted on the site plan submitted with the CZC application. Smith Rezone — RZ H-2018-0097 PAGE 5 Meridian City Council Meeting Agenda November 13, 2018 — Page 16 of 173 Meridian City Council Meeting Agenda May 14, 2019 – Page 40 of 231 The City may require a development agreement (DA) in conjunction with a rezone pursuant to Idaho Code section 67-6511A. In order to ensure compliance with the provisions of the rezone included in this report in Exhibit B, staff recommends a DA is required that contains the provisions listed in Exhibit B as discussed above. In summary, Staff recommends approval of the proposed rezone request for this site with a development agreement containing the provisions listed in Exhibit B of this report in accord with the findings contained in Exhibit D. X. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Aerial View of the Property B. Agency & Department Comments C. Legal Description and Exhibit Map for Rezone Boundary D. Required Findings from Unified Development Code Smith Rezone — RZ H-2018-0097 PAGE 6 Meridian City Council Meeting Agenda November 13, 2018 — Page 17 of 173 Meridian City Council Meeting Agenda May 14, 2019 – Page 41 of 231 A. Drawings 1. Vicinity/Zoning Map TbBI- l"' 225 — 164s 1648 / 207 1620 35 1682 1613 1635 302 -" 1624 1625 1624 1615 1626 1615 1618 -- - 1611 1608 1603 1607 1546 R.40 1533 1536 1535 1535 1600 1524 - _ 1523 1528 - ; 1. 1523 15201522 t519 1513 — 1518 1507 1r 1435 1505 " 1508 1510 301 1504 1431 _ 1432 703 W EW.WE1435 _ _ - 1434 1423 1420 1421 1121 1432 U TT 1431 - _ 1420 1 S _1428 1423 1412 1419 1424 i li421111114102761422 1411 11419 1409 1406 1403 U14 1405 1404 1405 332 1403 1404 1349 1 1334 206 137 UAPLEAYE--- 1402 1335 1332 - 1332 1329 t3J1 1328 133 1727 1326 _ 1324 1323 1324 1123 1319 1]20 1712 1316 3t 1308 1711 1110 1313 1104 1305 1704 3 1305 z 1304 CHEM E 1307 1302 1237 1231 Ir0 - R-15 1233 ti 37 731 1217 1222 1223 1 — - 1220 - O- 1225 j i 0.I Z R25 1226 1212 12 n 1I I 1200 3C2263846C'C 11D5 1210 27212042051203 A NQTO11 ST E WAS NIN610N AVE t0] 113087 II 25 33 45 113 .L 200 1153 Structure fronting on N. Main St. Smith Rezone — RZ H-2018-0097 PAGE 7 Meridian City Council Meeting Agenda November 13, 2018 — Page 18 of 173 Meridian City Council Meeting Agenda May 14, 2019 – Page 42 of 231 Exhibit A.2: Aerial View of the Property h"1 Smith Rezone — RZ H-2018-0097 PAGE 8 Meridian City Council Meeting Agenda November 13, 2018 — Page 19 of 173 r Meridian City Council Meeting Agenda May 14, 2019 – Page 43 of 231 B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS & CONDITIONS 1. PLANNING DIVISION 1.1 Annexation & Zoning Comments 1. 1.1 A Development Agreement (DA) is required as a provision of annexation of this property. Prior to the annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the City within six (6) months of the City Council granting annexation. The DA shall, at minimum, incorporate the following provisions: a. If the intensity of the use of the property increases in the future from retail and single-family residential, access to the property may be restricted from two (2) to one (1) access driveways via N. Main Street, an arterial street, as determined by the City of Meridian in accord with UDC 11-3A-3 and the Ada County Highway District. Additionally, a cross -access easement(s) may be required to adjacent properties for interconnectivity and reduction of access points from the arterial street (i.e. N. Main Street). b. The existing retail store with ancillary cat boarding is allowed to continue as currently operating; however, the cat boarding portion of the use may not be expanded unless the Unified Development Code (UDC) is amended in the future to specifically allow the use in the district. A Certificate of Zoning Compliance application is required to be submitted to the Planning Division for the establishment of a new use (i.e. single-family detached dwelling) prior to issuance of building permits as set forth in UDC 11-513-113. The existing uncovered parking on the site is deemed to be a nonconforming use per UDC 11-1A-1; as such, it's subject to the provisions listed in UDC 11-1B- 4, Nonconforming Use. Note: A minimum total of 7 shared off-street parking spaces are required to be provided on the site for the non-residential use and the residential use (based on the 3 bedroom unit) and shall be improved per the standards listed in UDC 11 -3C -5B. Further, if the dwelling is converted to a duplex in the future, the developer is required to fully comply with the parking standards listed in UDC Table 11-3C-6. d. A residential building permit application shall be submitted to the Building Division for the property at 1321 N. Main Street once the property is rezoned to the O -T district; issuance of the permit shall take place prior to any further construction occurring on the site. 2. POLICE DEPARTMENT 2.1 The Police Department has no comments on this application. 3. FIRE DEPARTMENT 3.1 The Fire Department has no comments on this application. Smith Rezone — RZ H-2018-0097 PAGE 9 Meridian City Council Meeting Agenda November 13, 2018 — Page 20 of 173 Meridian City Council Meeting Agenda May 14, 2019 – Page 44 of 231 4. ADA COUNTY HIGHWAY DISTRICT (ACRD) In response to your request for comment, the Ada County Highway District (ACHD) staff has reviewed the submitted applications and site plans for the Items referenced above. It has been determined that ACHD has no site specific conditions of approval for these applications. There Is No Impact Fee Due for this application and an ACHD inspection Is not required. 5. PARKS DEPARTMENT 5.1 The Park's Department has no comments on this application. 6. NAMPA & MERIDIAN IRRIGATION DISTRICT (NMID) 6.1 NMID has no comments on this application as they have no facilities at this location. Smith Rezone — RZ H-2018-0097 PAGE 10 Meridian City Council Meeting Agenda November 13, 2018 — Page 21 of 173 Meridian City Council Meeting Agenda May 14, 2019 – Page 45 of 231 C. Legal Description & Exhibit Map for Rezone Boundary TEALEY'S LAND 12594 W. Explorer Drive, Suite 150 • Boise, Idaho 83713 SURVEYING (208) 385-0636 Fax (208) 385.0696 Project. No.: 4351 Date: July 23, 2018 REZONE DESCRIPTION FOR SCOTT SMITH A parcel of land being a portion of the Block 3 of F A. Nourse's Third Addition, as filed for record in the office of the Ada County Recorder, Boise, Idaho in Book 6 of Plats at page 289 lying in the NW 114 of Section 7, T.3N., R.1E., B.M.. Meridian, Ada County, Idaho and more particularly described as follows: Commencing at a brass cap marking the Northwest comer of said Section 7; thence along the West boundary of said Section 7 South 00'22'59" West, formerly South 00' 24'19" West, 1041.87 feet to a point on the extend North boundary of said Block 3, thence along the said North boundary North 89°37'05" East 263.31 feet to an Iron pin on the East boundary of Record of Survey No. 8427, filed for record in the office of the Ada County Recorder, Boise, Idaho under Instrument No 108108418, said point marking the POINT OF BEGINNING; thence continuing North 89°37'05" East 100.87 feet to an iron pin; thence leaving said North boundary along a line 122.00 feet West of and parallel with the East boundary of said Block 3 South 00°33'08" West 59.00 feet to an iron pin; thence along a line 59 00 feet South of and parallel with said North boundary of Block 3 North 89°37'05" East 162.00 feet to a point on the centerline of North Main Street; thence along said centerline South 00°33'08" West 98,94 feet to a point; thence leaving said centerline along the South boundary of the North 112 of the North 112 of the East 112 of said Block 3 South 89°37'05" West 262.67 feet to an iron pin marking the Southeast corner of said Record of Survey No 8427; thence along the East boundary of said Record of Survey No. 8427 North 00"28'48" East 157.94 feet to the POINT OF BEGINNING, Said parcel of land contains 0.733 acres, more or less. W 435t,Dx4761 m eale 6x•j6e Smith Rezone — RZ H-2018-0097 PAGE I 1 Meridian City Council Meeting Agenda November 13, 2018 — Page 22 of 173 Meridian City Council Meeting Agenda May 14, 2019 – Page 46 of 231 fJr. wA Ipllnn OERRY LAIF p '\ fvKAuC . oI.• sIXuer .,O N,I. nsu ZONING EXHIBIT FORfnlerxomuTblDmLQAn -.. PP SCOTT SMITH h i I A POUCH OF ROCK 3, F.A. NOURTS TWO ADMON, Ot.F--`'.,a• D„: '' -___. I h, Ltl40 NUERDIAY4ADACOD14TY, p 0 • lE, U.U., 7 Ao In.a, 1 MAIL A AD N 0 O 1R IM g I f AI 6i uAll[ „[R IM M A1,•aan ffiV + REL'UkU O!: f:NRVF.'i a 51.11 ' 1 LEGEND I' LW y RK41I - C[N EP IPC n•lr'n•) u13, ¢c OWN' _ -A'F Miro' p p OCTNAL PPR[ILAL[ry. LM ixA:•- R---_••_ =i iLi,lt----____ i \89. 77' 05' F. 100A7 _ - w.ei t rnw FCW PAZ CAP t<IHK/ u 2 0 FCVO )/!• RDY [IV f rI ai{"RI's 11" y1M :,,_ s 00' 33' 08• w 59.00' ^ jj 1 +• S C[11u V2• R6V PN 1 F.ES:UkO ()F 'it RV Ii'i _I In. 11Yr SCT I/P [2l•IPbI PII./GF NS]. E4:: 8 U. FKALL KAT e[ N !19'37'07' E WIAO' >• VM PR ALYaiAa, p1TA CC R[CCRP cbi [ v,ca•[ - mAl y lip 98I_ -_I 31940 E1 Ff Iw e 1 ue rae K wawaN 0.733 U. M fr<R:N b V. WY1 I t wrdl'"rmR\I --- 7S p,.•r D1 cr D:[J z NWjr"•w___ _ _ - CERTIFICATE OF SURVEYOR R II' - N.9' - \\\ 5 69' 37'05' Y 242a.6h7pIi62.6i - OF [RAL P 6AA•,tST R:w Ft1. PAD(Ck A. MALI. Y. PLS W. 4347. STATI CC DARO, DO It MY3C[RMY TRAT TIE SLRIEY FEFRESE\TED CN THS FLAT VAS I Fit I { iAICRIED RY AC (R IYaR A, [KELT SIE4AYDCN AAD 15 LV rA % sitt Er wAIH: SCATF y' DAFT Ctp9 PT. ATFY.7A ttATS AD FIECORI) 0F: 5IIRVE'i 410. EUl3 A Al ( AM IPLEY3 AVD THE CCFAFR IIiPETJATCN MD FlIIVR ACC. aE I IYRT M+fR•p iTIF[Tyfltr,i.F,OaWiA•D nF y C:PYR wAf n')FT 1 I EAST CARL7O11 AIME0.L,' F.nT K TIF t01MP 1X:,N W \ / r „ b + TEAl3<1P8 LARD BURV EA57 iO.E A''/EVJC casrcnol. CETAI_ 8 - C.AY. Smith Rezone — RZ H-2018-0097 PAGE 12 Meridian City Council Meeting Agenda November 13, 2018 — Page 23 of 173 Meridian City Council Meeting Agenda May 14, 2019 – Page 47 of 231 D. Required Findings from Unified Development Code 1. Rezone Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Applicant is proposing to rezone the subject 0.73 of an acre property from the C -C to the O -T district consistent with the Old Town FLUM designation for this property. The City Council finds that the proposed map amendment and uses comply with the provisions of the Comprehensive Plan and should be compatible with the adjacent commercial and office uses see section VII above for more information). b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that the proposed map amendment to the O -T zoning district is consistent with the purpose statement and complies with the regulations for the traditional neighborhood district as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed zoning map amendment will not be detrimental to the public health, safety, or welfare. This property currently receives City services. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The City Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-513-3.E). This finding does not apply as this application is for a rezone, not annexation. Smith Rezone — RZ H-2018-0097 PAGE 13 Meridian City Council Meeting Agenda November 13, 2018 — Page 24 of 173 Meridian City Council Meeting Agenda May 14, 2019 – Page 48 of 231 EIDIANC �J CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 6 F Project File Name/Number: Item Title: Temporary License Agreement Between Retail West and the City of Meridian for the Placement of a Sign for Public Work Week Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.F. Presenter: Estimated Time for P resentation: Title of I tem - Temporary L icense Agreement between Retail West and the C ity of M eridian for P lacement of a S ign for P ublic Works Week AT TAC HM E NT S: Description Type Upload D ate L icence A greement A greements / C ontracts 5/9/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 57 of 231 TEMPORARY LICENSE AGREEMENT THIS AGREEMENT made and entered into this 114 " day of , 2019, by and between the City of Meridian, an Idaho Municipal Corporation, hereinafter called "City", and RWP Meridian LLC, hereinafter called "RWP". WHEREAS, City is sponsoring an event titled "Public Works Week" and City desires to publicize the event in the downtown Meridian area, and WHEREAS, RWP owns a parcel of bare land in downtown Meridian that would accommodate public parking and a piece of heavy equipment upon which City could attach a temporary sign, and WHEREAS, RWP is willing, upon certain terms and conditions, to provide non- exclusive, temporary use of the property for the purposes stated herein for a period of time defined within this Agreement. NOW, THEREFORE, the parties hereto agree as follows: GRANT OF TEMPORARY LICENSE For and in consideration of promises contained herein, and other good and valuable consideration, RWP hereby gives and grants to City the non-exclusive right, privilege and license to use a portion of certain real property, located at 502 North Main Street, Meridian, Idaho. The property subject to this agreement is generally depicted on Exhibit A (referred to herein as the "licensed premises"). 2. TERM OF AGREEMENT This temporary license is granted for a term to begin on May 28, 2019 and expiring on June 12, 2019. 3. USE OF LICENSED PREMISES City's use of the licensed premises shall be limited to parking of one piece of heavy equipment, such as a tractor, upon which the City may affix a temporary sign. City agrees to comply with all applicable regulations for parking heavy equipment and the placement of temporary signs pursuant to the laws and regulations of the City of Meridian and any other governmental authority with appropriate jurisdiction. Temporary License Agreement - 1 - M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 5 9 o f 2 3 1 7. CONDITION OF LICENSED PREMISES City acknowledges that City has inspected the licensed premises and does hereby accept the licensed premises as being in good and satisfactory order, condition, and repair. City agrees that upon termination of this Agreement, City shall surrender the Iicensed premises to RWP in the same good condition as received, reasonable wear and tear, damages by fire, acts of vandalism, or act of God exempted. 8. APPROVAL BY CITY COUNCIL REQUIRED This Agreement shall not be effective for any purpose whatsoever until it is approved by the resolution of the City Council and executed by the Mayor. IN WITNESS WHEREOF, the parties hereto have subscribed their names the day and year first above written. Attest: RWP Me�rid'CC By: Its: ,/ IV �r /�— CITY OF MERIDIAN By. Tammy rd, Mayor city of Ohne, —54e im CAJ de -y1, �E IDIAN+ - `1 I -4 DAHO 1 sk SEAL C� �P Temporary License Agreement -3 - M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 6 1 o f 2 3 1 �SDAHO IDIZ IAN.,+ - CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 6 G Project File Name/Number: Item Title: Approval of Award of RFQ and Agreement To Eurofins Eaton Analytical, LLC for `Annual Non -Micro Water Testing" for a total 5 -year agreement Not -to -Exceed amount of $247,333.30 Meeting Notes: rte✓ I TEM SHEET C ouncil Agenda I tem - 6.G. Presenter: Estimated Time for P resentation: Title of I tem - Appr oval of Award of RF Q and agreement to E urofins E aton Analytical, L L C for “Annual Non-M icro Water Testing” for a total 5-year agreement Not-To-E xceed amount of $247,333.30. AT TAC HM E NT S: Description Type Upload D ate Council Memo C over Memo 5/9/2019 Contract C hecklist C over Memo 5/9/2019 R F Q R ating Sheet Results C over Memo 5/9/2019 S ervice Agreement C over Memo 5/9/2019 B udget C over Memo 5/9/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 62 of 231 Page 1 Memo To: Chris Johnson, Deputy City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Josh Gabel; Dennis Teller; Keith Watts Date: 5/9/2019 Re: May 14 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the May 14 th City Council Consent Agenda for Council’s consideration. Approval of Award of RFQ and agreement to Eurofins Eaton Analytical, LLC for “Annual Non-Micro Water Testing” for a total 5-year agreement Not-To-Exceed amount of $247,333.30. Recommended Council Action: Award of RFQ and 5-year agreement to Eurofins Eaton Analytical, LLC for the Not-To-Exceed amount of $247,333.30. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda May 14, 2019 – Page 63 of 231 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A++ Payment and Performance Bonds Received (Date): Rating: Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final $280,000 Josh Gabel If yes, has policy been purchased? Contractor - Eurofins Eaton Analytical, LLC III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 60 3430 55700 10953 TASK ORDER N/A RFP / RFQ BID VII. TASK ORDER SELECTION (Project Manager to Complete) N/A Award based on Low Bid Highest Ranked Vendor Selected VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved Dennis Teller 4/24/2019 May 9, 2019 N/A I. PROJECT INFORMATION 3/28/2019 1/1/2020 N/A N/A 2019 4/30/2019 Water Annual Non-Micro Water Testing V. BASIS OF AWARD 3/6/2019 N/A IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION Eurofins was the only proposer on the solicitation. N/A N/A N/A N/A N/A Active - Existing N/A N/A Meridian City Council Meeting Agenda May 14, 2019 – Page 64 of 231 City of Meridian RFQ NUMBER: WTR-1910-10953 DUE DATE & TIME: December 3, 2018 VENDOR SELECTION: (in order) 1 Eurofins Eaton Analytical, LLC Eurofins Eaton Analytical was the only proposal received. ~SR~ Date Posted: 12-19-2018 ANNUAL NON-MICRO WATER TESTING SELECTION Meridian City Council Meeting Agenda May 14, 2019 – Page 65 of 231 AGREEMENT FOR CONTRACTED SERVICES ANNUAL NON -MICRO WATER TESTING PROJECT # 10953 THIS AGREEMENT FOR CONTRACTED SERVICES is made this 1`t day of May , 2019, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Eurofins Eaton Analytical, LLC , hereinafter referred to as "CONTRACTOR", whose business address is 750 Royal Oaks Dr. Ste. 100, Monrovia, CA 91016. INTRODUCTION Whereas, the City has a need for services involving Annual Non -Micro Water Testing; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor ANNUAL NON -MICRO WATER TESTING page 1 of 13 Project 10953 represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1 .4 Services and work provided by the Contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a Not-To-Exceed basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for the Not-To-Exceed amount of $247.333.30. 2.2 The Contractor shall provide the City with a project statement and supporting invoices no more than once per month referencing the prolect name on each chain of custody, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the Citywill paywithin 30 days of receiptof a correct invoice and approval by the City. The City will not withhold any Federal or state income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Funding: Funding for this project will be split between five (5) fiscal years, 2019 (May 2019 - Sept. 30,2019) $23,333.30;2020 (Oct.1 ,2019 - Sept. 30,2020) $56,000.00; 2021 (Oct.1 , 2020 - Sept. 30, 2021) $56,000.00; 2022 (Oct.1 , 2021 - Sept. 30, 2022) $56,000.00;2023 (Oct. 1 ,2022 - Sept. 30,2023) $56,000.00. The amounts beyond the 2019 fiscal year have not yet been appropriated by the City. Contractor may NOT expend more than the amount specified and approved for a specific fiscal year. Any and all additional expenditures beyond the current fiscal year MUST be approved by City Council and memorialized by a written ANNUAL NON-MICRO WATER TESTING page 2 of 13 Prolect'10953 Meridian City Council Meeting Agenda May 14, 2019 – Page 67 of 231 amendment or change order to this Agreement. Agreement is contingent upon budget approval for each fiscal year. 4. Term 4.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) september 30,2023 or unless sooner terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some other method or time of termination is listed in Exhibit A. 4.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. 4.3 Should City fail to pay Contractor all or any part of the compensation set forth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 5. Termination: 5.1 lf, through anycause, CONTRACTOR, itsofficers, employees, oragentsfails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. ln the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CoNTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CoNTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. 5.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CoNTRACTOR, and the clrY may withhotd any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. ANNUAL NON-MICRO WATER TESTING Prolect 10953 page 3 of 13 Meridian City Council Meeting Agenda May 14, 2019 – Page 68 of 231 6. lndependent Contractor: 6.1 ln all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 6.2 Contractor, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 6.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. lf in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 7. Removal of Unsatisfactory Employees: The Contractor shall only furnish employees who are competent and skilled for work under this contract. lf, in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is otherwise unsatisfactory, that employee shall be removed from all work under this contract. 8. lndemnification and lnsurance 8.1 CONTRACTOR shall indemnify and save and hold harmless CITY and it's elected officials, officers, employees, agents, and volunteers from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of CITY or its employees. CONTRACTOR shall maintain. and specificallv aqrees that it will maintain, throuqhout the term of this Aqreement. liability insurance, in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability lnsurance One Million Dollars ($1,000,000) per ANNUAL NON-MICRO WATER TESTING pase 4 of '13 Project 10953 Meridian City Council Meeting Agenda May 14, 2019 – Page 69 of 231 incident or occurrence and Workers' Compensation lnsurance, in the statutory limits as required by law. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys'fees, arising out of, resulting from, or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of lnsurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. ln the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, ldaho 83642. 8.2 lnsurance is to be placed with an ldaho admitted insurer with a Best's rating of no less than A-. 8.3 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 8.4 To the extent of the indemnity in this contract, Contractor's lnsurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance orself-insurance maintained bythe City or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. 8.5 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 8.6 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 8.7 The limits of insurance described herein shall not limit the liability of the Co ntracto r a nd Contractot's agents, representatives, em ployees or su bcontractors. ANNUAL NON-MICRO WATER TESTING Project 10953 page5of13 Meridian City Council Meeting Agenda May 14, 2019 – Page 70 of 231 9. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 10. Warranty: All services and equipment provided under this agreement shall be warranted for 2 years from the date of the City of Meridian acceptance and any modifications, which by this reference are made a part hereof. All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty from the date of City's acceptance of the corrected work. 11. Changes: The clrY may, from time to time, request changes in the scope of work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 12. Taxes: The City of Meridian is exempt from Federal and State taxes and will execute the required exemption certificates for items purchased and used by the City. ltems purchased by the City and used by a contractor are subject to Use Tax. All other taxes are the responsibility of the Contractor and are to be included in the Contractor's Bid pricing. 13. Reports and lnformation: 13.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the clrY may request pertaining to matters covered by this Agreement. 13.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographicand every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. ANNUAL NON-MICRO WATER TESTING Project 10953 page 6 of 13 Meridian City Council Meeting Agenda May 14, 2019 – Page 71 of 231 14. Audits and lnspections At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 15. Publication, Reproduction and Use of Material No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and othenrvise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 16. Equal Employment Opportunity: ln performing the work herein, Contractor agrees to comply with the provisions of Title Vl and Vll of the Civil Rights Act, Revenue Sharing Act Title 31, U.S. Code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. Contractor will take affirmative action during employment or training to insure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. ln performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of anyfederal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 17. Advice of Attorney: Each party warrants and represents that in executing this Agreement. lt has received independent legal advice from its attorney's or the opportunity to seek such advice. 18. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys'fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. ANNUAL NON-MICRO WATER TESTING Project 10953 page 7 of 13 Meridian City Council Meeting Agenda May 14, 2019 – Page 72 of 231 19. ConstructionandSeverability: lf any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 20. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 21. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 22. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 23. Payment Request: Payment requests shall be submitted to City of Meridian Accounts Payable via email: accountspayable@meridiancity.org. The Project Manager will compare the invoice against the chain of custody for compliance. Upon approval that the work has been done and is in compliance with the Agreement, the Project Manager will approve the pay request for processing. City of Meridian payment terms are Net 30 from the date City receives a correct invoice 24. Order of Precedence: The order or precedence shall be the contract agreement, the lnvitation for Bid document, then the winning bidders submitted bid document. 25. Compliance with Laws ln performing the scope of work required hereunder, CONTRACTOR shallcomply with all applicable laws, ordinances, and codes of Federal, State, and local governments. ANNUAL NON-MICRO WATER TESTING Project 10953 pageBofl3 Meridian City Council Meeting Agenda May 14, 2019 – Page 73 of 231 26. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 27. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: CITY CONTRACTOR City of Meridian EUROFINS EATON ANALYTICAL, LLC Purchasing Manager Attn: Bosco Ramirez 33 E Broadway Ave 750 Royal Oaks Dr. Ste. 100 Meridian, ID 83642 Monrovia, CA 91016 208-489-0417 Phone: 626-386-1100 Email: BoscoRamirez@EurofinsUS.com Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 28. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN BY: TAMMY de'W ERD, MAYOR Dated: 'S-1q-2d1q Approved by Council: 5-14 - Attest: CITY CLERK Chris J U z EUROFINS EATON ANALYTICAL, LLC BY: /z',� Bosco.Rarnirez, President Dated: 02 -APR -2019 AUGV� 7 ANNUAL NON -MICRO WATER TESTING page 9 of 13 Project 10953 Purchasing KEITH Pu Dated 5 1.t1 Project Manager Josh Gabel ANNUAL NON.MICRO WATER TESTING Project 10953 De DENNIS TELLER, Water uperintendent Dated L(- Zr.-r-ra, page 10 of 13 Meridian City Council Meeting Agenda May 14, 2019 – Page 75 of 231 EXHIBIT A SCOPE OF WORK REFER TO REQUEST FOR QUALIFICATIONS # WTR.1910.10953 ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the Request for Qualifications Package # WTR-1910-10953, are by this reference made a part hereof. SPECIFICATIONS / SCOPE OF WORK Laboratory Qualifications - General Testing Item description listed in Exhibit C (attached). Services / Testing includes, but is not limited to: . Disinfection By-Products. lnorganics. Organics. Radiologicals. Sample Management ANNUAL NON-MICRO WATER TESTING Prolect'10953 page 'l 'l of 13 Meridian City Council Meeting Agenda May 14, 2019 – Page 76 of 231 A Exhibit B MILESTONE / PAYMENT SCHEDULE Total and complete compensation for this Agreement shall not exceed $280,000.00 for complete term of agreement to start on date of execution through September 30, 2023. Contract includes furnishing all labor, materials, equipment, and incidentals as required for the ANNUAL NON-MICRO WATER TESTING per RFQ WTR-1910-10953 NOT TO EXCEED CONTRACT TOTAL..$azjru.3o is a not to exceed amount. Line item pricing below will be used for invoice verification and any additional increases or decreases in work requested by city. The Gity will pay the contractor based on actual quantities of each item of work in accordance with the contract documents. Contract DISIN FECTION BY.PRODUCTS Item No.Description Unit Extended Price 1 Annual Non-Micro Water Testing Services (Pricing List attached)LS $ 247,333.30 TOTAL NOT-TO-EXCEED $247,333.30 ANNUAL NON-MICRO WATER TESTING Prolect 10953 page 12 of 13 PRICING SCHEDULE Contract Pricing Schedule Meridian City Council Meeting Agenda May 14, 2019 – Page 77 of 231 Exhibit C Fiscal Year Compensation Schedule Year 1 (contract execution date - 9/30/19) Annual Non-Micro Water Testinq Services $23.333.30 Year 2 (101 1 12019 - 913012020\ Annual Non-Micro Water Testinq Services $56,000.00 Year 3 (1 0 I 1 12020 - I I 30 /2021 \ Annual Non-lvlicro Water Testinq Services $56,000.00 Year 4 ( 1 0 I 1 t2021 - I I 30 I 2022) Annual Non-Micro Water Testinq Services $56,000.00 Year 5 ( 1 0 I 1 12022 - 9130 12023\ Annual Non-Micro Water Testing Services $56,000.00 ANNUAL NON-MICRO WATER TESTING Project 10953 page 13 of '13 Meridian City Council Meeting Agenda May 14, 2019 – Page 78 of 231 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 60 - Enterprise Fund 3430 - Water - Production From 10/1/2018 Through 9/30/2019 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of OPERATING COSTS 55700 Water Testing 125,237.04 0.00 125,237.04 100.00% 0000 NON-DEPARTMENTAL 0.00 25,573.85 (25,573.85)0.00% 10470.a UCMR4 Sampling 0.00 21,924.00 (21,924.00)0.00% 10953 Water Sampling Micro FY19 0.00 1,106.24 (1,106.24)0.00% 10953.a Water Sampling Other FY19 0.00 188.00 (188.00)0.00% 10971 Microbiological Sampling 0.00 19,961.20 (19,961.20)0.00% 11020 UCMR4 Sampling 0.00 62.10 (62.10)0.00% 11028 Well 20b Assessment 0.00 2,748.00 (2,748.00)0.00% Total OPERATING COSTS 125,237.04 71,563.39 53,673.65 42.86% TOTAL EXPENDITURES 125,237.04 71,563.39 53,673.65 42.86% Date: 4/30/19 09:28:37 AM Page: 1Meridian City Council Meeting Agenda May 14, 2019 – Page 79 of 231 EIDIAN*,- DAHO CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 6 H Project File Name/Number: Item Title: Approval of Construction Contract To Idaho Materials and Construction for the "Eagle Road Repairs" project for a Not -to -Exceed amount of $69,983.00 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.H. Presenter: Consent Estimated Time for P resentation: Consent Title of I tem - Appr oval Construction C ontract to Idaho M aterials & C onstruction for the “Eagle Road Repairs” project for a Not-To-E xceed amount of $69,983.00. AT TAC HM E NT S: Description Type Upload D ate Council Memo C over Memo 5/9/2019 Contract C hecklist C over Memo 5/9/2019 Construction Contract C over Memo 5/9/2019 B onds C over Memo 5/9/2019 I nsurance C ertificate C over Memo 5/9/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 80 of 231 Page 1 Memo To: Chris Johnson, City Clerk From: Keith Watts, Purchasing Manager CC: Al Christy Date: 05/9/2019 Re: May 14 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the May 14 th City Council Consent Agenda for Council’s consideration. Approval Construction Contract to Idaho Materials & Construction for the “Eagle Road Repairs” project for a Not-To-Exceed amount of $69,983.00. Recommended Council Action: Award of Contract to Idaho Materials & Construction for the Not-To-Exceed amount of $69,983.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda May 14, 2019 – Page 81 of 231 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A Payment and Performance Bonds Received (Date): Rating: A+ Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final N/A N/A N/A N/A Active - Current PWC-C-11916 6/30/2019 I. PROJECT INFORMATION 4/26/2019 9/1/2019 N/A FY19 3/29/2019 Public Works Water Main Emergency Repair Eagle Road - Pavement V. BASIS OF AWARD N/A N/A IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION Informal Quotes May 9, 2019 VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved VII. TASK ORDER SELECTION (Project Manager to Complete) 4/26/2019 Award based on Low Bid Highest Ranked Vendor Selected $69,983 Al Christy If yes, has policy been purchased? Idaho Material & Construction III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 60 3420 53351 10912.a TASK ORDER RFP / RFQ BID Meridian City Council Meeting Agenda May 14, 2019 – Page 82 of 231 CONTRACT FOR PUBLIC WORKS CONSTRUCTION EAGLE ROAD REPAIRS PROJECT # 10912.a THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this l4thday of May,2019, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of ldaho, hereinafter referred to as "C|TY", 33 East Broadway Avenue, Meridian, ldaho 83642, and Staker & Parson Companies, dba ldaho Materials & Construction, hereinafter referred to as "CONTRACTOR', whose business address is 924 N. Sugar Street, Nampa, lD 83687and whose Public Works Contractor License # is C-11916. INTRODUCTION Whereas, the City has a need for services involving asphalt road repair; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. lf any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor EAGLE ROAD REPAIR - IDAHO MATERIALS & CONSTRUCTION Project 10912.A page 1 of 12 Meridian City Council Meeting Agenda May 14, 2019 – Page 83 of 231 represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1 .4 Services and work provided by the Contractor at the Gity's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a Not-To-Exceed basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for the Not-To-Exceed amount of $69.983. 2.2 The Contractor shall provide the City with a monthly statement and supporting invoices, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additionalconsideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) or unless sooner terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some other method or time of termination is listed in Exhibit A. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. EAGLE ROAD REPAIR _ IDAHO MATERIALS & CONSTRUCTION Project 10912.A page 2 ot 12 Meridian City Council Meeting Agenda May 14, 2019 – Page 84 of 231 3.3 Should City fail to pay Contractor all or any part of the compensation set forth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 4. Termination: 4.1 lf , through any cause, CONTRACTOR, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations underthis Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shallthereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. ln the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. 4.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 5. lndependent Contractor: 5.1 ln all matters pertaining to this agreement, CONTRACTOR shallbe acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 5.2 Contractor, its agents, officers, and employees are and at alltimes during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. EAGLE ROAD REPAIR _ IDAHO MATERIALS & CONSTRUCTION Project 10912.A page 3 of 12 Meridian City Council Meeting Agenda May 14, 2019 – Page 85 of 231 5.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. lf in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 6. Sub-Contractors: Contractor shall require that allof its sub-contractors be licensed per State of ldaho Statute # 54-1901 7. Removal of Unsatisfactory Employees: The Contractor shall only furnish employees who are competent and skilled for work under this contract. lf, in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is othenruise unsatisfactory, that employee shall be removed from all work under this contract. 8. lndemnification and lnsurance: 8.1 CONTRACTOR shall indemnify and save and hold harmless CITY and it's elected officials, officers, employees, agents, and volunteers from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of CITY or its employees. CONTRACTOR shall maintain. and specifically agrees that it will maintain. throughout the term of this Aqreement. liability insurance. in which CITY shall be named an additional i red in the minimum amounts as follow: Genera! Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability lnsurance One ltlillion Dollars ($1,000,000) per incident or occurrence and Workers' Compensation lnsurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to EAGLE ROAD REPAIR _ IDAHO MATERIALS & CONSTRUCTION Project 10912.A page 4 of 12 Meridian City Council Meeting Agenda May 14, 2019 – Page 86 of 231 personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of lnsurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. ln the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to lvleridian City Accounting, 33 East Broadway Avenue, Meridian, ldaho 83642. 8.2 lnsurance is to be placed with an ldaho admitted insurer with a Best's rating of no less than A-. 8.3 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 8.4 To the extent of the indemnity in this contract, Contractor's lnsurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City or the City's elected off icers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. 8.5 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 8.6 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 8.7 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. 9. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shallconstitute a breach of, and a default under, this Agreement by the party so failing to perform. EAGLE ROAD REPAIR _ IDAHO MATERIALS & CONSTRUCTION Project 10912.A page 5 of 12 Meridian City Council Meeting Agenda May 14, 2019 – Page 87 of 231 10. Bonds Payment and Performance Bonds are required on all Public Works lmprovement Projects per the ISPWC and the City of Meridian Supplementa! Specifications & Drawings to the ISPWC, which by this reference are made a part hereof. Contractor is required to furnish faithful performance and payment bonds in the amount of 100% of the contract price issued by surety licensed to do business in the State of ldaho with a Best's rating of no less than A-. ln the event that the contract is subsequently terminated for failure to perform, the contractor and/or surety will be liable and assessed for any and all costs for the re-procurement of the contract services. 11. Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years from the date of the City of Meridian acceptance per the ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC and any modifications, which by this reference are made a part hereof. All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty from the date of City's acceptance of the corrected work. 12. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 13. Taxes: The City of Meridian is exempt from Federal and State taxes and will execute the required exemption certificates for items purchased and used by the City. ltems purchased by the City and used by a contractor are subject to Use Tax. All other taxes are the responsibility of the Contractor and are to be included in the Contractor's Bid pricing. 14. Meridian StormwaterSpecifications: All construction projects require either a Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of Meridian Construction Stormwater Management Program (CSWMP) manual. The CSWMP manual containing the procedures and guidelines can be found at this address : http ://www. merid iancity.oro/envi ron mental. aspx?id= 1 36 1 g. EAGLE ROAD REPAIR - IDAHO MATERIALS & CONSTRUCTION Project 10912.A page 6 of 12 Meridian City Council Meeting Agenda May 14, 2019 – Page 88 of 231 Contractor shall retain all stormwater and erosion controldocumentation generated on site during construction including the SWPPP manual, field inspections and amendments. Prior to final acceptance of the job by the City the contractor shall return the field SWPPP manual and field inspection documents to the City for review. A completed Contractor Request to File Project N.O.T. with the EPA form shall be provided to the City with the documents. These documents shall be retained, reviewed and approved by the City priorto final acceptance of the project. 15. ACHD: Contractor shall be responsible for coordinating with the City to obtain appropriate ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs due to Contractor's violation of any ACHD policy. City shall certify to ACHD that Contractor is authorized to obtain a Temporary Highway and Right-of-Way Use Permit from ACHD on City's behalf. The parties acknowledge and agree that the scope of the agency granted by such certification is limited to, and conterminous with, the term and scope of this Agreement. 16. Reports and lnformation: 16.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 16.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 17. Audits and lnspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 18. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. EAGLE ROAD REPAIR _ IDAHO MATERIALS & CONSTRUCTION Project 10912.A pageT ot 12 Meridian City Council Meeting Agenda May 14, 2019 – Page 89 of 231 19. Equal Employment Opportunity: ln performing the work herein, Contractor agrees to comply with the provisions of Title Vl and Vll of the Civil Rights Act, Revenue Sharing Act Title 31, U.S. Code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. Contractor will take affirmative action during employment or training to insure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. ln performing the Work required herein, CONTRACTOR shal! not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 20. Employment of Bona Fide ldaho Residents: 21. Advice of Attorney: Each party warrants and represents that in executing this Agreement. !t has received independent legal advice from its attorney's or the opportunity to seek such advice. 22. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys'fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 23. ConstructionandSeverability: lf any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 24. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. EAGLE ROAD REPAIR _ IDAHO MATERIALS & CONSTRUCTION Projecl10912.A page8of12 Contractor must comply with ldaho State Statute 44-1002 which states that the Contractor employ ninety-five percent (95%) bona fide ldaho residents. Meridian City Council Meeting Agenda May 14, 2019 – Page 90 of 231 25. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 26. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 27. Payment Request: Payment requests shall be submitted to City of Meridian through the City's project management software. The Project [tlanager will compare the invoice against the Payment Schedule in the Agreement for compliance. Upon approvalthat the work has been done and is in compliance with the Agreement, the Project Manager will approve the pay request for processing. City of Meridian payment terms are Net 30 from the date City receives a correct invoice. Final payment will not be released until the City has received a tax release from the Tax Commission. Retainage of five percent (5%) of the current contract value will be withheld from the final pay application(s) untilfinalcompletion has been met and releases from both the ldaho Tax Commission and Surety have been received by the City. 28. Cleanup: Contractor shall keep the worksite clean and free from debris. At completion of work and prior to requesting final inspection, the Contractor shall remove alltraces of waste materials and debris resulting from the work. Final payment will not be made if cleanup has not been performed. 29. Order of Precedence: The order or precedence shall be the contract agreement, the lnvitation for Bid document, then the winning bidders submitted bid document. 30. Compliance with Laws: ln performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 31. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of ldaho, and the ordinances of the City of Meridian. EAGLE ROAD REPAIR - IDAHO MATERIALS & CONSTRUCTION Project '10912.A page 9 of 12 Meridian City Council Meeting Agenda May 14, 2019 – Page 91 of 231 32. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: CITY CONTRACTOR City of Meridian Idaho Materials & Construction Purchasing Manager Attn: Pete Wilson 33 E Broadway Ave 924 N. Sugar St. Meridian, ID 83642 Nampa, ID 83678 208-489-0417 Phone: 208-941-4088 Email: pwilson@idahosand.com Idaho Public Works License #PWC -C-11916 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 33. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN BY: TAMMY RD, MA Dated: GJ' -14 - 2-01 Approved-bxCouncil: 'E -14 - '2O L CHRIS JO0I`4$ON, INTERIM CITY CLERK Purchasing Approval BY: KEITH ATTS, Purchasing Manager Dated:. 5- 2. - 1 Project Manager Al Christy a EER -&-PARSON COMRAI�& OMO dbIALS & CONSTRUCTION BY: Dated: 1A\10\\i �D AU(,,y i a I�DIANA .. IDAHO \ym SEAL , T«' DeDaiNent i BY: U - - WARR N STEART, City Engineer Dated: 12,Jq I/ t EAGLE ROAD REPAIR - IDAHO MATERIALS & CONSTRUCTION page 10 of 12 Project 10912.A EXHIBIT A SCOPE OF WORK SPECIFICATIONS / SCOPE OF WORK All construction work shall be done in accordance with the current version of the ldaho Standards for Public Works Construction (ISPWC), the 2013 City of Meridian Supplemental Specifications to the ISPWC (and any Addendums). See separate attached documents: PLANS NATUE BY CIVIL SURVEY CONSULTANTS, INC. dated 21712019 1s ot pages) . SPECIAL PROVISIONSffECHNICAL SPECIFICATIONS BY CIVIL SURVEY CONSULTANTS, lNC. dated Date 21712019 (zs of pages) EAGLE ROAD REPAIR _ IDAHO MATERIALS & CONSTRUCTION Project 10912.A o page11of12 Meridian City Council Meeting Agenda May 14, 2019 – Page 93 of 231 Exhibit B MILESTONE / PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed $69,983 EAGLE ROAD REPAIR _ IDAHO MATERIALS & CONSTRUCTION Project 10912.A MILESTONE DATES/SCHEDULE It/ilestone 1 Substantial Completion 14 Days from Notice to Proceed Milestone 2 Final Completion 44 Days from Notice to Proceed PR!C!NG SCHEDULE Contract includes furnishing all labor, materials, equipment, and incidentals as required for the above named project per the referenced plans and specifications. NOT TO EXCEED CONTRACT TOTAL.$09J83 Contract is a not to exceed amount. Line item pricing below will be used for invoice verilication and any additional increases or decreases in work requested by city. Contract Pricing Schedule Item No Description Unit Unit Price 1 lvlobilization LS $5,175.00 2 Traffic Control & Lights LS $10,250.00 3 tulill Existing Asphalt SF $1.75 4 Asphalt Paving SF $3.70 5 Striping $1,495.00 5 Erosion Control & Sweeping LS $3,250.00 page 12 ol 12 LS Meridian City Council Meeting Agenda May 14, 2019 – Page 94 of 231 PERFORMANCE BOND BOND NO. 9317833 KNOW ALL BY THESE PRESENTS, That we, Staker & Parson Companies dba ldaho Materials & Construction inafter called the Principal), as Principal, and _ Fidelity and Deposit Company of Marytand . a corooration Duly organized under the laws of the State of lllinois {hereinafter called the Surety), as Surety, are held and firmly bound unto Citv of Merrdian (hereinafter called the Obligee), in the sum of Sixty-nine Thousand Nine Hundred Eighty-three And Nol10O $69.983 00 Dollars, for the payment of which sum well and truly to be made, we, the said principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. Signed and sealed this 7lh day of 2019 wHEREAS, said Principal has entered into a written contract with said obligee, dated .-- Asphalt Road Repairs - Project 10912.ATOr 5t7t2019 in accordance with the terms and conditions of said Contract, which is hereby referred to and made a part hereof as if fully set forth herein: NOW, THEREFORE, THE CONDITION OF TH|S OBLIGATION lS SUCH, That if the above bounden Principal shall well and truly keep, do and perform each and every, all and singular, the matters and things in said contract set forth and specified to be by said principal kept, done and performed, at the times and in the manner in said contract specified, or shall pay over, make good and reimburse to the above named Obligee, all loss and damage which said Obligee may sustain by reason of failure or default on the part of said Principal so to do, then this obligation shall be null and void; otherwise shall remain in full force and effect. NO SUIT, ACTION OR PROCEEDING by the Obligee to recover on this bond shall be sustained unless the same be commenced within (2) years following the date on which Principal ceased work on said Contract. dba ldaho Materials & Cons,"r.rrcti-u0 and of Nipper. - Meridian City Council Meeting Agenda May 14, 2019 – Page 95 of 231 l/ Meridian City Council Meeting Agenda May 14, 2019 – Page 96 of 231 PAYMENT BOND KNOW ALL BY THESE PRESENTS, That w BOND NO. 9317833 Staker & Parson Companies dba ldaho Materials & Construction as Principal, hereinafter called Principal, and Fidelity and Deposit Company of Maryland Corporation, as Surety, hereinafter called Surety, are held and firmly bound unto as Obligee, hereinafter called Owner, for the use and benefit of Claimants as herein defined, in the amount of Sixty-nine Thousand Nine Hundred Eighty{hree And No/100 Dollars $69,983 00 for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Principal has by written agreement dated 517t2019 entered into a contract with Owner for Asphalt Road Repairs - Project '10912.A Now, THEREFORE, THE CONDITION OF THIS OBLIGATION lS sUCH, That if the Principal shall promptly make payment to alt claimants as hereinafter defined, for all labor and material used or reasonably required for use in the performance of the Contract, then this obligation shall be void; otherwise it shall remain in full force and effect, subject, however, to the following conditions: 1. A Claimant is defined as one having a direct Contract with the Principal or with a Subcontractor of the Principal for labor, material, or both, used or reasonably required for use in the performance of the Contract. 2. The above named Principal and Surety hereby jointly and severally agree with the Owner that every Claimant as herein defined, who has not been paid in full before the expiration of the period of ninety (90) days after the date on which the last of such Claimant's work or labor was done or performed, or materials where furnished by such Claimant, may sue on this bond for the use of such Claimant, prosecute the suit to final judgment for such sum or sums as my be justly due claimant, and have execution thereon- 3. No suit or action shall be commenced hereunder by any Claimant a) Unless Claimant, other than one having a direct Contract with the Principal, shall have given notice to any two of the following: The principal, the Owner, or the Surety above named, within ninety (90) days after such Claimant did or performed the last of the work or labor, or furnished the last of the materials for which said claim is made. b) Aftertheexpirationof one(1.) yearfollowingthedateonwhichPrincipalceasedworkonsaidContract. lftheprovisionsof paragrapharevoidor prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. c) Other than in a state court of competent jurisdiction in and for the county or other political subdivision of the state in which the project, or any part thereof, ,s situated, or in the United States District Court for the district in which the Project, or any part thereof, is situated, and not elsewhere. 4. The amount of this bond shall be reduced by and to the extent of any payment or payments made in good faith hereunder Signed and sealed this 7th day of dba ldaho Materials & Construction Principal B Fidelity and Deposit Company of Maryland By a llltnots City of Meridian Linda Meridian City Council Meeting Agenda May 14, 2019 – Page 97 of 231 Meridian City Council Meeting Agenda May 14, 2019 – Page 98 of 231 Statc of County'of UT Salt Lake )ss: On tvtay 7,2019 therein. duly comntissioned ancl sworn, lrrsonally apparecl , betirre lne, a Notary Public in and firr said County and State. residing Linda Nipper kn<twn to rne to be Attorney-in-Fact of Fidelity and Deposit Company of Maryland the corpxrratitln descrihed in and that executed the rvithin and firregring instmment. ancl known to nte to be the prson who executed the said ittstrumetrt in behalt of the said ctlrgtration, and he cluly acknowledged kl me that such corporation executed the same. IN wlrNESS WHEREOF-. I have hereunro ser rny hand and afllxed mv ofllcial seal,and yeir stated in this cefiificate aktve. My Conurission Expires 3t13t2023 Lisa Hall Notary Rrblic LISA HALL Notary Public State of Utah My Commission Expires March 13, 2023' Commission Number 704231 Meridian City Council Meeting Agenda May 14, 2019 – Page 99 of 231 ZT]RICII ANI ERI(JAN INSTJRANC-Ii C(}}'I PANY (:()LONIAI, ANIF],RICAN CASt]ALTY AND SURETY CO:!'PANY FI DE I-ITY AIi D DE PoSIT ('OM PAN \' OF }'I,{RY LANI) PO\\ER 0F ATTORNEY KN()\V;\1.1.\{l:Nt}y I.t luslrl,Rt:St:}iTS:.l"hartheztitU(:llAl\,1liR[(IANINSIlRANC'l:CONIPANY..rcorporati()nol'lheStateot'Ne$ York. the (.()1.()NIAI_:\\lllRICAN ('ASllAl-tY ANI) SURI;TY ('Ol\1PANY. a ctrrporalirxr o{'the state ol'lllirrois. and thc FII)[][-lTY ANi) I)l:1,()sll (.olvlpANy ()lj NIARYI-ANI) a c()rporation 0l'the State ol' lllinois (lrerein c0llectivelv called the "compatries"). b1 antl appoinr 'fina l):rvis, l.isa llall, Lindscl Plnttncr anrl Linda Nippcr, all of Salt Lakc (iit1', titah. EAClIl, its lrue and larrltrl agerrt antl :\ttorne1-in-t:act.10 n1ilke. e\ecutc. seal and tlelirer. lirr. and on its hehall'as srtrelr. alld its its act and deetl: an) and all bonds and zr.Rl(.ll A\illRI('AN INSLtRAN( lr ('()\ll,ANy ar its ol'tice in Ner York. Neu York.. the regularll elected ol'licers rtl'the ('ol.()NIAI- Irll)l:t_t'l y ANI) Dl:I,()SIl'COi\lt'AN\- oF NIARYt.ANI) ur its olilce in o$.ings lvlills. Nlaq,land.. in thcir o\\n pr()per persorls. the Br-l-aus ol'said ('ontpatries. atrd is nttrr itl lirrce. ZI.]RICII A}IERI('AN INSTTRAN(,8 (]ol\,tPA\\" ('oLONIAI, A}IERICAN CAST;ALTY AND ST]RI'-TY (]oNtPANY' ANd lilDEt-lTy AND DItp()SlT ('()NIPA\Y OF XIARYLANI). this (ir'rlur 01'l\'larch. A.l). l0l9' ATTEST: 7-TJ RI (' II A i\,I E RICA N I NSt] RA N (: E (:O J\I PA N Y (:()I,ONIAI, Ai\I ERICAN C'ASTJAI,TY AN D SIJ RETY COi\'II'A\Y FII)E I,ITY AN I' I)EPOSII' (:oiVT I'ANY 0F ]\{ARY I,AN I) IJ.t : Rttht'rt D. 7lurru.t l'icc ['rt'sidcnt .. l).t: l)uvn l'.. Bxtrtt Sc('r'('1.r1'l' Statc 0f \'t a rl lantl (,'ount1' of llaltimorc lN lLS.lll\,lONYUllHtlrOI-'. Ihavcltercurrtos!.trnlhandarrdrtlhcdrnlOtlicial Seal thcdallnrl yetrfirstlthoveurittcn. G" "A-".-{3,l}^-a,r^/ ('()nstancc A. I)unn. Notarl' I'ublic i\,11 ('omrnission lrrpircs: Jull 9. ?019 Meridian City Council Meeting Agenda May 14, 2019 – Page 100 of 231 EXTRACT FROM BY.LAWS OF THE COMPANIES "Article V. Sectiotr 8. Altornets-in-Fact. The (.'hiel'Ixecuti\.e ()l'llcer, the President. or anv l]xecuLire Vice l,residerrt or Vicc Presitlent time." CERTIFICATE [. the undersigrred. Secretan of the ZIiRI('ll A\ll:RI('AN INStTRAN('t] (lo\lPAN\'. the ('OL0NIAL AI\II,RICAN ('AStIAI.TY ANI) StlRI:TY (lON'{pANY" and the III)I:l.lIY ANI) DLPOSIT (lo\,lPANY OI: \4ARYLAND. tio herehl,cerril'\.thar rhe tirregoirrg [.arts ol'thc (."orrrpanies is still in lirrce. lacsinrilc signature and seal shall bc r,alid and hinding on llre Conrpanr,." I)irectors ol-the ('()I.ONIAL ANIIIRI(IAN ('AStTALTY AND S(iRIlT"\'(-()\,lPANY at a nrcetirrg dull callecl antl held on the 5rh da]- ol' nreeting dull called ond held on thc I 0th dar ol'N{av. I 990. as {}r(iuglr manualll al'llxed. IN TI:STI\{()NY WllllRI:OF. I hale hereunto suhscribed lry nanrc and al'lixed the corpolate seals ol'the said ('orrrpanies. this 7th dal ol' May . 2019 ilj;;"u( llt$a*' B):l)r'iarr 1\1.IIotlges Vicc'l)rcsirlent TO REPoRT A CLAIj\T WITH REGART' TO A SI.JRETY BOND, PI-I]ASE SUBNIIT A CONIPLETE DESCRIPTION OF'I'HE CLAINI INCLT,IDING THE PRINCIPAL ON THE BOND, THF-] BOND NUMBER, AND Y0TIR CONTACT lrr-FORMATION TO: Zurich Surety Clairns 1299 Zulich \Vay Schaunrbure. IL 601 96-1056 \\'wlv. reD0t'tslL la tt00-616-45 77 strilzuric hna.conr !0e0 Meridian City Council Meeting Agenda May 14, 2019 – Page 101 of 231 DATE (i,lM/DO/YYYY) THIS CERT]FICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGTITS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE OOES NOT CONSTTTUTE A CONTRACT BETWEEN THE ISSUING TNSURER(S), AUTHORTZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: lf the certilicate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. II SUBROGATION IS WAIVED, this certiticate does not confer subiect to the terms and conditions of the policy, certain policies may require an endorsement, A statement on rights to the certificate holder in lieu oI such endorsement(s). PRoDUcER Liberty Mutual lnsurance Co. National lnsurance East 2000 Westwood Dr. Wausau, W154401 www. LibertyMutual.com CONTACT NAME:Valerie Reece 3-867-3822 INSURER(S) AFFORDING COVEBAGE NAIC # rNsuRER A: Liberty Mutual Fire lnsurance Company 23035 INSURED Staker Parson Comoanies (100-NAP) DBA ldaho Materialb & Coristruction ' 924 N. Suoar Street Nampa 1D"83687 rNsuBER B : Liberty lnsurance Corporation 42404 INSURER C : INSUBER D INSURER E : INSURER F: CERTIFICATE OF LIABILITY INSURANCE A A COVERAGES REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY HEQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE INSD wvD POLICY NUMBER POLICY EFF {MM/DDATYYY}LIMITS EACH OCCURRENCE $ 2,000,000 $ 250,000 MED EXP (Any one person)$ 50,000 PERSONAL & ADV INJURY $ 2,000.000 GENEHAL AGGREGATE s 2,000,000 PROOUCTS. COMP/OP AGG $ 2.000,000 A COMMERCIAL GENEBAL LIABILITY Primary/Non-Contributory Separation of lnsured GEN'L AGGREGATE LIMIT APPLIES PER: PRO.JECT I I CLAIMS.MADE OCCUR LOCPOLICY TB2-C81 -004095-1 1 8 XCU Coverage lncluded 911t2018 9/1t2019 $ $ 2.ooo.ooo BODILY INJURY (Per person)$ BOOILY INJURY (Per accidenl)$ $ A ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY SCHEDULED AUTOS NON.OWNED AUTOS ONLY AUTOMOBILE LIABILITY AS2-C81 -004095-1 28 AS2-C81 -054502-528 Physical Damage only: Comprehensive Ded $1 0,000 Collision Ded S10.000 9t1/2018 9t1/2018 9t1t2019 9t1t2019 $ EACH OCCURRENCE $UMBBELLA LIAB EXCESS LIAB OCCUR CLAIMS.MADE AGGREGATE $ DED RETENTION S $ PER STATUTE OTH. FR E.L. EACH ACCIDENT $ 1.000.000 E.L. DISEASE. EA EMPLOYEE $ 1 noo ono B EMPLOYERS' LIABILITY N/A wA7-C8D-004095-028 All except OH, ND, WA, WY wc7-c81-004095-018 WI, MN 911t2018 9t1/2018 9t1t2019 9t1t2019 E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCBIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additlonal Remarks Schedule, may be attached it mor6 spece ts required) RE: Eagle Road Repairs Project 10912.a City of Meridian. is listed as a:dditional insured with regards to the general liability and automobile liability policies, where required by written contract. HOLDER ACORD 2s (2016/03) @ 1988-2015 ACORD CORPORATION. Ail rights reserved 48371210 I LM_44 | .9/lA-9/19 - Standard 2/2 The ACORD name and logo are registered marks of ACORD Excess I Co.nie Myszka 4/26/2A19 5:50:34 pM (CDT) I page 1 of 1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIBATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PBOVISIONS. Citv of Meridian Puichasino Deoartment 33 E Broadwai Ave Ste Meridian lD 83642 106 futieV Zuez AUTHOBIZEO REPRESENTATIVE ANYPROPRIETOR/PARTNEFi/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandalory in NH) lf yes, describe undsr DESCRIPTION OF OPFRATIONS hal^w ffi Valerie Reece Meridian City Council Meeting Agenda May 14, 2019 – Page 102 of 231 C IDIAN*,---- �wlIZ�J CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 6 I Project File Name/Number: Item Title: Meridian Fire Department The Compliance Engine, Contract Change Meeting Notes: [��6ved +-, svl� � - A I TEM SHEET C ouncil Agenda I tem - 6.I . Presenter: Estimated Time for P resentation: Title of I tem - M eridian F ire D epartment: T he Compliance E ngine, C ontract C hange AT TAC HM E NT S: Description Type Upload D ate Contract A greements / C ontracts 5/10/2019 Memo to Council C over Memo 5/13/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 103 of 231 EIDIAN*,----- DAH CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 6 J Project File Name/Number: Item Title: AP Invoices for Payment 5/08/2019 - $1,051,154.13 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.J . Presenter: Estimated Time for P resentation: Title of I tem - AP Invoices for Payment 05/08/19 - $1,051,154.13 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment C over Memo 5/9/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 114 of 231 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ADA COUNTY HIGHWAY DISTRICT ACHD Impact Fees April 2019 967,931.22 01 General Fund DMH ENTERPRISES 19-0133; Apr19 Plumbing Plan Review and Inspection Service 43,384.99 01 General Fund JACKSON CODE CONSULTANTS, INC 19-0134: Fire Pan REview and Inspection Services April 2019 39,837.92 Total 01 General Fund 1,051,154.13 Report Total 1,051,154.13 Date: 5/8/19 10:29:17 AM Page: 1Meridian City Council Meeting Agenda May 14, 2019 – Page 115 of 231 EIDIAN*,-----, �J CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 6 K Project File Name/Number: Item Title: AP Invoices for Payment 5/15,2019 - $729,122.41 Meeting Notes: rte✓ I TEM SHEET C ouncil Agenda I tem - 6.K . Presenter: Estimated Time for P resentation: Title of I tem - AP Invoices for Payment 05/15/19 - $729,122.41 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment C over Memo 5/9/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 116 of 231 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A-1 STAMP & MABEL'S LABELS Office Supplies 10.00 01 General Fund AMERICAN DOOR SERVICE/MERIDIAN DOOR & HARDWARE 220/Fire Safety Center passage door lock repair 150.00 01 General Fund AMERICAN DOOR SERVICE/MERIDIAN DOOR & HARDWARE 220/update locks at all stations to privacy locks 1,600.00 01 General Fund AMERICAN SCREENING, LLC Drug Test Kits 1,914.74 01 General Fund BILLING DOCUMENT SPECIALISTS 19-0007;FY19 Bills 04/20/19 DelNot 04/23/19 175.46 01 General Fund BILTMORE COMPANY Refund: Carport Surety Whistlestop SURETY-2018-0132 78,981.98 01 General Fund BILTMORE COMPANY Refund: Landscaping Surety Whistlestop SURETY-2018-0128 99,726.42 01 General Fund BLAKE CAMPBELL Reimbursement:B.Campbell,Fire Resc.Int'l Conf,Atlanta,GA 493.50 01 General Fund BOISE SOFTBALL UMPIRES ASSOC.19-0092 softball officials 4/1-4/12/19 - qty 36 games 1,027.44 01 General Fund BOISE SOFTBALL UMPIRES ASSOC.19-0092 softball officials 4/15-4/19/19 - qty 52 games 1,484.08 01 General Fund BOISE SOFTBALL UMPIRES ASSOC.19-0092 softball officials 4/22-4/26/19 - qty 52 games 1,484.08 01 General Fund BOISE SOFTBALL UMPIRES ASSOC.19-0092 softball umpires 4/29-5/3/19 - qty 53 games 1,512.62 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC #6 Ignition Coil for Unit # 143 232.94 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC 220/MF035, Service, Oil, filter 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF for Unit # 19 60.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF for Unit # 50 50.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Battery for Unit # 101 211.95 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Front & Rear Brakes for Unit # 165 921.77 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Tires, Align, Diff Svc & Cabin Filter Unit # 45 936.49 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC PIT 3: Safety Check, Oil, Battery, Tires, Lugnuts 564.38 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC PIT 4: Safety Check, Battery, Rear Brakes, Oil, Tires 751.04 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC trailer #9 tire 89.96 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Trailer Plug Connecor Replacement Unit # 29 128.99 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Undercover Astro Van-Trans Cooler Line Leak Repair 131.87 01 General Fund BUCKS BAGS INC 220/ Hose bundle straps (21)315.00 01 General Fund CABLE ONE 220/Cable device rental, St. 1 6.12 01 General Fund CABLE ONE 220/device rental, cable, St. 3 6.12 01 General Fund CABLE ONE 220/Phone & Internet, FSC 140.44 01 General Fund Campbell Tractor Co.997 mower blades - qty 6 129.60 01 General Fund CATHERINE ROEBUCK ExpenseReport:C.Roebuck,EventApartConf,Seattle,WA 149.48 01 General Fund CITY OF BOISE Allumbaugh House Dues April - June 2019 16,072.24 01 General Fund CITY OF BOISE ATTORNEYS OFFICE PO#19-0065 Prosecutor & Criminal Legal ServicesFY19-May2019 35,970.59 01 General Fund CITY OF BOISE FIRE DEPARTMENT 220/CPR Program, City Training, 2 manuals, 60 CPRAED Cards 1,128.00 01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash May 2019 213.95 Date: 5/9/19 03:16:40 PM Page: 1Meridian City Council Meeting Agenda May 14, 2019 – Page 117 of 231 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund COMMERCIAL TIRE 220/Ladder Truck repair, MF021, after hours serv call, RFI R 257.00 01 General Fund D & B SUPPLY Dog Food for K9 Randy 159.96 01 General Fund D & B SUPPLY duct tape & paracord for Lanark Parks Shop - qty 3 30.97 01 General Fund EMERGENCY RESPONDERS HEALTH CENTER 19-0060 220/Prev Health Exam, Winkler 840.00 01 General Fund EMILY GULL instructor fee - Preschool Fun/Plus 3/5-4/17/19 - qty 29 914.40 01 General Fund ESP PRINTING & MAILING remaining balance due-2019 Summer Activity Guide publication 798.60 01 General Fund FLOOR TECH, INC.19-0270 floor repair at Storey Park from ADA repairs 2,600.00 01 General Fund FOREMOST PROMOTIONS Community Event Articles 1,041.95 01 General Fund H.D. FOWLER COMPANY clearwater screen for Fuller Park - qty 1 1,357.85 01 General Fund H.D. FOWLER COMPANY clearwater screen parts for Fuller Park - qty 4 145.58 01 General Fund H.D. FOWLER COMPANY fitting for Fuller Park clearwater screen - qty 1 2.67 01 General Fund H.D. FOWLER COMPANY fittings for clearwater screen at Fuller Park - qty 4 17.80 01 General Fund H.D. FOWLER COMPANY irrigation fittings - qty 150 35.00 01 General Fund H.D. FOWLER COMPANY irrigation spray nozzles & fittings - qty 309 263.88 01 General Fund H.D. FOWLER COMPANY Parts for Bear Creek Park drinking fountains - qty 5 9.73 01 General Fund H.D. FOWLER COMPANY parts for Fuller Park clearwater work - qty 24 30.90 01 General Fund H.D. FOWLER COMPANY pressure regulator for clearwater screen at Fuller Park x 1 51.86 01 General Fund H.D. FOWLER COMPANY sprinkler parts for Heroes Park - qty 30 344.25 01 General Fund HOME DEPOT CREDIT SERVICES 220/ Caulking for shower, Station #2 6.48 01 General Fund HOME DEPOT CREDIT SERVICES 220/ Contact cement, Station #4 6.98 01 General Fund HOME DEPOT CREDIT SERVICES 220/ Shop supplies, Gorilla Glue(2), nuts, bolts, washers 14.46 01 General Fund HOME DEPOT CREDIT SERVICES hole saw arbor - qty 1 16.97 01 General Fund HOME DEPOT CREDIT SERVICES Supplies to Make Eyewash Station for Multiple people 26.33 01 General Fund HORIZON DISTRIBUTORS INC hydraulic fitting for #1 mower repair - qty 1 27.49 01 General Fund HORIZON DISTRIBUTORS INC weed eaters for Kleiner Park - qty 2 527.98 01 General Fund IDAHO CORRECTIONAL INDUSTRIES 18-0491 Com-Dev Furniture 1,284.00 01 General Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards J.Stafford Electrical Inspector 46.25 01 General Fund IDAHO DEPARTMENT of LABOR #0007001746 1st Qtr 2019 Unemployment 17,213.54 01 General Fund IDAHO POWER 2200136188, Parks Power April 2019 11,204.47 01 General Fund IDAHO POWER 2203586629, Street Lights Power Apr2019 26,920.75 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice-Ord 19-1821 & Maps for Linder Village 186.23 01 General Fund IDAHO PRESS-TRIBUNE Ord 19-1823 & Maps for Keep Subdivision Annexation 244.91 01 General Fund IDAHO PRESS-TRIBUNE Ph 5/16/19 for Three Corners Ranch 49.58 01 General Fund IDAHO PRESS-TRIBUNE PH 5/7/19 on Knighthill Center Sub, E Ridge #1, Stapleton Su 94.75 Date: 5/9/19 03:16:40 PM Page: 2Meridian City Council Meeting Agenda May 14, 2019 – Page 118 of 231 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund IMPACT PEST SERVICES Pest Control Services 218.00 01 General Fund IMPACT PEST SERVICES Pest Control Services K9 bldg 49.00 01 General Fund IMPACT PEST SERVICES vole control at Ten Mile Interchange 4/23/19 250.00 01 General Fund IMPACT PEST SERVICES vole control at Ten Mile Interchange 4/9/19 250.00 01 General Fund INTERMOUNTAIN GAS 10284109054 April 2019 Fuller Park Natural Gas Billing 27.20 01 General Fund INTERNATIONAL CODE COUNCIL IECC Guide/Flashcards A. Gustafson 43.50 01 General Fund INTERNATIONAL SOCIETY OF FIRE SERVICE INSTRUCTORS 220/ISFSI Membership Fedrizzi, Apirl 2019 to April 2020 125.00 01 General Fund INTERSTATE ELECTRIC SUPPLY Demo lamp free - Paying for shipping only 12.66 01 General Fund JAYKER WHOLESALE NURSERY 2019 Arbor Day Tree - qty 1 199.95 01 General Fund JAYKER WHOLESALE NURSERY Ash tree for Fuller Park - qty 1 330.95 01 General Fund JAYKER WHOLESALE NURSERY discount credit reference invoice 0000149348 (1,715.21) 01 General Fund JAYKER WHOLESALE NURSERY tree calipers - qty 1 10.95 01 General Fund JAYKER WHOLESALE NURSERY trees for Storey Park - qty 3 846.85 01 General Fund JOHNSTONE SUPPLY Credit for returned item data logger (116.91) 01 General Fund JOHNSTONE SUPPLY USB Data logger 116.91 01 General Fund KELLER ASSOCIATES, INC.18-0509 Electrical Plans Examining Services 9,273.10 01 General Fund KEVIN T. HOLMES Education Reimbursement:K.Holmes Spring 2019 Michigan State 775.00 01 General Fund LOWE'S Pink Spray paint, building Inspectors Boot Brush, all inspec 180.63 01 General Fund MERIT PROFESSIONAL COATING - BOISE, INC. Painting water feature 1,650.00 01 General Fund MINUTEMAN, INC.2006 locks for all parks - qty 18 251.10 01 General Fund MOTION & FLOW CONTROL PRODUCTS nurse tank parts for Settlers Park - qty 42 122.08 01 General Fund MOTION & FLOW CONTROL PRODUCTS rubber hose for Settlers Park playground repair - qty 3 73.50 01 General Fund MUSIC CENTER STUDIOS instructor fee - Drumline 4/5-4/26/19 - qty 4 176.00 01 General Fund NAPA AUTO PARTS 220/ Polish, wax 17.21 01 General Fund NAPA AUTO PARTS 220/ Shop supplies, 3 gal ext life fluid 19.47 01 General Fund NAPA AUTO PARTS fuel treatment for Toro sprayer - qty 1 39.99 01 General Fund NAPA AUTO PARTS parts for Toro sprayer - qty 33 40.45 01 General Fund NATIONAL LAW ENFORCEMENT SUPPLY Drug Test Kits 617.64 01 General Fund NOTHWEST SAFETY CLEAN 220/ SCBA tags (47)832.11 01 General Fund NUTRIEN AG SOLUTIONS, INC.insecticide - qty 2 gallons 329.12 01 General Fund O'REILLY AUTO PARTS 220/ Tire Dressing, qty 4, one for ea station 1-4 120.00 01 General Fund O'REILLY AUTO PARTS 220/Air compressor plug 1.90 01 General Fund OFFICE DEPOT, INC.220/ Label Tape 11.81 01 General Fund OFFICE DEPOT, INC.220/ Paper (1), Markers (1pk.)33.48 01 General Fund OFFICE DEPOT, INC.6 phone log books 32.76 01 General Fund OFFICE DEPOT, INC.Envelopes, Pens, Post It notes 81.06 Date: 5/9/19 03:16:40 PM Page: 3Meridian City Council Meeting Agenda May 14, 2019 – Page 119 of 231 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund OFFICE DEPOT, INC.Holder, Paper Clip, Mesh B, Fork, Plastic 1000ct Whit, Noteb 42.78 01 General Fund OFFICE DEPOT, INC.Hooks, Panel, Wire 24/BX 4.32 01 General Fund OFFICE DEPOT, INC.Mayor Office Supplies; Paper 29.08 01 General Fund OFFICE DEPOT, INC.tab dividers for Commission meeting packets - qty 10 pkgs 36.80 01 General Fund OFFICE TEAM 19-0067 w/e 4/26/19 John Hale Records Retention 346.69 01 General Fund OFFICE TEAM 19-0301 Temp Permit Tech for Bldg Dept. S. Kaiser 4/19/19 858.00 01 General Fund OVERHEAD DOOR COMPANY 220/ Repair & service garage door, Station #1 250.62 01 General Fund OVERHEAD DOOR COMPANY Repair to East Facing Sallyport Door 95.00 01 General Fund OXARC, INC.220/ Refill medical oxygen cylinders (5)30.28 01 General Fund RESERVE ACCOUNT POSTAGE USE, April 2019 1,392.55 01 General Fund RICOH USA, INC Addtl Images for CID. April 2019, C86172157 312.58 01 General Fund RICOH USA, INC Addtl Images for CODE, April 2019. C86172509 9.05 01 General Fund RICOH USA, INC Addtl Images for Records, April 2019. C86172112 36.76 01 General Fund RICOH USA, INC Adtl Images for Patrol April 2019 - C86172150 263.21 01 General Fund RICOH USA, INC C86173707 3/29-4/28/19 additional pages 253.31 01 General Fund RICOH USA, INC Usage/Additional Images for PSTC - C81247349 55.34 01 General Fund RICOH USA, INC Usage/Addtl Images for Comm Service C86197400 38.18 01 General Fund SHADOW MOUNTAIN Refund:R-NEW-2018-1431 Wtr Meter and Assmt, in Suez Dist 2,213.23 01 General Fund SHADOW MOUNTAIN Refund:R-NEW-2018-1432 Wtr Meter and Assmt, in Suez Dist 2,213.23 01 General Fund SHADOW MOUNTAIN Refund:R-NEW-2018-1433 Wtr Meter and Assmt, in Suez Dist 2,213.23 01 General Fund SHADOW MOUNTAIN Refund:R-NEW-2018-1434 Wtr Meter and Assmt, in Suez Dist 2,213.23 01 General Fund SHI INTERNATIONAL CORP VSPro 2019 Sngl Mvl Windows Multiple Windows Platform Single 1,959.00 01 General Fund SHRED-IT USA, LLC.220/ Paper shredding, Administration 33.49 01 General Fund SHRED-IT USA, LLC.Finance,Clerks,MUBS Document Shredding April 2019 115.50 01 General Fund SHRED-IT USA, LLC.Shredding PD Documents 895.01 01 General Fund SIG SKY MAPS Treasure Valley Map Books for New Hires 269.52 01 General Fund SMITH POWER PRODUCTS 220/MF009, programmed & installed new ECM 1,951.02 01 General Fund SONNTAG RECREATION 19-0318 Kleiner Park Band Shell Shade Engin, Supply & Instal 93,995.00 01 General Fund SPECIALTY CONSTRUCTION SUPPLY ball field striping paint - qty 144 573.12 01 General Fund SPECIALTY CONSTRUCTION SUPPLY Jabil Park pot hole filler to parking lot 117.00 Date: 5/9/19 03:16:40 PM Page: 4Meridian City Council Meeting Agenda May 14, 2019 – Page 120 of 231 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund SPECIALTY CONSTRUCTION SUPPLY marking paint for sprinkler locations @ Lanark Parks Shop;36 124.56 01 General Fund SPECIALTY CONSTRUCTION SUPPLY marking stick & paint for Discovery Park - qty 3 33.46 01 General Fund SPECIALTY CONSTRUCTION SUPPLY traffic control for seeding Ten Mile 871.20 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/Install updated knox box, & new shocks, MF039 551.28 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF009, install updated knox box, replace chassis battery 1,258.89 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF028, worn shocks, balance tires 645.61 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF040, deluge valve leak, tank overfill hose, seat senso 1,280.89 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/Prev Mtnc, MF009 716.38 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/Prev Mtnc, MF021 1,205.23 01 General Fund STEELMAN PLUMBING Community Center restroom toilet repairs 109.00 01 General Fund STEELMAN PLUMBING Replace sink strainer 114.00 01 General Fund SUNROC CORPORATION road base for Settlers Park concrete pad - qty 15.37 tons 192.90 01 General Fund SUNROC CORPORATION road base for Settlers Park concrete pad - qty 5.23 tons 65.64 01 General Fund SUNROC CORPORATION road mix for Settlers Park concrete pad - qty 4.55 tons 57.10 01 General Fund SYNCB/AMAZON 220/ Dish rags (5 sets)74.95 01 General Fund SYNCB/AMAZON 220/ Flash memory cards (2)25.76 01 General Fund SYNCB/AMAZON 220/ Fluke multimeter, cleaning brush (Fire inv. equipment) 205.80 01 General Fund SYNCB/AMAZON 220/ Graduated pitcher (Fire investigator equipment)26.85 01 General Fund SYNCB/AMAZON 220/T-31 equipment, cluster hook with oblong link 143.82 01 General Fund SYNCB/AMAZON cell phone case - qty 1 23.65 01 General Fund SYNCB/AMAZON Vivo Full Motion Dual Monitor Free-Standing Desk Stand VESA 62.99 01 General Fund T-ZERS SHIRT SHOP 19-0217 220/ Tshirts(52), Shorts(31), Sweats(2)-For stock 1,169.35 01 General Fund T-ZERS SHIRT SHOP Clothing Electrical Inspector J. Stafford 334.68 01 General Fund THE CAR PARK Courthouse Parking for April 2019 165.00 01 General Fund THURMAN TRUCK REBUILT INC 220/Repair damage to E-32, MF040 3,370.63 01 General Fund TRESIDIO HOMES Refund:R-NEW-2018-1827 Wtr Meter and Assmt, in Suez Dist 2,193.59 01 General Fund UNIFORMS 2 GEAR Credit for Lloyds Armor Speed Plate, Wrong Size (100.80) 01 General Fund UNIFORMS 2 GEAR Credit for Retruning Putrah's New Armor Vest (80%)(576.29) Date: 5/9/19 03:16:40 PM Page: 5Meridian City Council Meeting Agenda May 14, 2019 – Page 121 of 231 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund UNIFORMS 2 GEAR Credit for Returning Gomez's New Armor Vest (80%)(576.29) 01 General Fund UNIFORMS 2 GEAR Credit for Speed Plate on 89297, Villasano New Hire Gear (100.80) 01 General Fund UNIFORMS 2 GEAR Credit for Training Pants Returned - childers (32.11) 01 General Fund UNIFORMS 2 GEAR New Hire Gear - CSO Overton 323.40 01 General Fund UNIFORMS 2 GEAR New Hire Gear for Childers 64.22 01 General Fund UNIFORMS 2 GEAR New Hire Gear for CSO Ferronato 371.34 01 General Fund UNIFORMS 2 GEAR New Hire Gear for CSO Harris 371.34 01 General Fund UNIFORMS 2 GEAR New Hire Gear for CSO Overton 47.94 01 General Fund UNIFORMS 2 GEAR New Hire Gear for Harris 105.00 01 General Fund UNIFORMS 2 GEAR Replace Stokes Damaged Pants 95.38 01 General Fund UNITED HERITAGE INSURANCE FICA Third Party STD Benefit Payment Qtr Ending 03/31/19 210.82 01 General Fund USSSOA 19-0051 volleyball officials 4/15-4/19/19 - qty 43 games 958.49 01 General Fund VARSITY FACILITY SERVICES PO 19-0054 Janitorial Services for all locations 16,574.00 01 General Fund WATERJOBS.COM Job Postings: Field Services Super & Water Op II 125.00 01 General Fund WESTVET Credit for Invoice Wesvet 12/26/18 (360.00) 01 General Fund WESTVET Vet Care K9 Wyatt 622.60 01 General Fund WEX BANK INC #0496-00-332449-8, 4/30/2019_WEX_Bank 33,910.60 Total 01 General Fund 508,800.26 07 Impact Fund HOME DEPOT CREDIT SERVICES Discovery Park picnic table boards - qty 25 330.72 07 Impact Fund HOME DEPOT CREDIT SERVICES sales tax reversal reference invoice 3022735 (18.72) 07 Impact Fund JAYKER WHOLESALE NURSERY Wildfire trees for Discovery Park - qty 11 2,890.45 07 Impact Fund MATERIALS TESTING & INSPECTION 19-0254 220/Soil Tech, PM fee, Masonry Insp, St. 6 522.90 07 Impact Fund RICE FERGUS MILLER INC 18-0501 220/Bidding Phase, St. 6 12,985.50 07 Impact Fund RICE FERGUS MILLER INC 18-0501 220/ST. 6 bidding phase, const admin fee 10,679.72 07 Impact Fund RICE FERGUS MILLER INC 18-0501 220/ST. 6, Construction Docs, bidding phase 24,040.07 07 Impact Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF046,install addtl equip E36, narcbox,radio, TIC Charge 2,971.73 Total 07 Impact Fund 54,402.37 20 Grant Fund governmental CITY OF BOISE PLANNING & DEVELOPMENT SERVICES Partnership w/COB Fair Housing 2019 Campaign 2,000.00 20 Grant Fund governmental MERIDIAN DEVELOPMENT CORPORATION Reimb CDBG/MDC Sidewalk Procurement Costs 660.00 Date: 5/9/19 03:16:40 PM Page: 6Meridian City Council Meeting Agenda May 14, 2019 – Page 122 of 231 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 20 Grant Fund governmental MERIDIAN DEVELOPMENT CORPORATION Reimb for CDBG/MDC Sidewalk Procurement Costs Jan 2019 1,716.00 Total 20 Grant Fund governmental 4,376.00 60 Enterprise Fund AMY WALSH Refund Wat/Sew/Trash:3914 E. Presidential Dr.106.58 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 19-0007: FY19 IVR Phone Services, April 2019 2,077.00 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 19-0007:FY19 Lockbox Payment Processing April 2019 1,461.68 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 19-0007;FY19 Bills 04/20/19 DelNot 04/23/19 12,028.97 60 Enterprise Fund BLACK EAGLE CONSTRUCTION Labor & materials to repair sewer tap at 313 W. Pine 6,300.00 60 Enterprise Fund CARRIER CORP Service maintenance agreement for Admin Bldg 538.00 60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY Returned breaker (122.40) 60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY Rockwell Technical Support through 9.30.19 648.84 60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY Rockwell Technical Support through 9/30/19 648.84 60 Enterprise Fund CORE & MAIN LP Ball Valve Curb Stop, Brass Nipple, Brass Tee; Qty 23 664.82 60 Enterprise Fund D & B SUPPLY Mineral oil (3 gal)62.97 60 Enterprise Fund D & B SUPPLY Small Bark for pit at O12-682; Qty 1 5.29 60 Enterprise Fund DANNY PEREIRA Reimbursement:D.Pereira WaterColl Testing &Lic Fees 117.00 60 Enterprise Fund DJW PROPERTY MANAGEMENT Refund:Wat/Sew/Trash: 2605 N. Larchmont Ave.47.16 60 Enterprise Fund DUBOIS CHEMICALS INC 19-0016 Ferric Chloride (38,200 lbs)6,772.86 60 Enterprise Fund DUBOIS CHEMICALS INC 19-0016 Ferric chloride (46,820 lbs)8,301.19 60 Enterprise Fund DUBOIS CHEMICALS INC 19-0017 Defoamer (2,200 lbs)2,640.00 Date: 5/9/19 03:16:40 PM Page: 7Meridian City Council Meeting Agenda May 14, 2019 – Page 123 of 231 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund EL-ADA, INC.El-Ada April 2019, Meridian Cares Program Qty. 4 28.00 60 Enterprise Fund ELIZABETH & MICHAEL BOONE Refund Wat/Sew/Trash: 781 S. Thornwood Way 37.26 60 Enterprise Fund FARMTEK End wall kit for tent repair 1,384.95 60 Enterprise Fund FERGUSON ENTERPRISES INC.PO# 19-0183; Water Meters M520M; Qty 135 21,505.50 60 Enterprise Fund FISHER SCIENTIFIC Chlorophylla standard 209.30 60 Enterprise Fund FISHER SCIENTIFIC Sodium dodecyl sulfate 104.93 60 Enterprise Fund H.D. FOWLER COMPANY Poly Nipple, Brass Elbow; Qty 10; WO#88888 252.68 60 Enterprise Fund H.D. FOWLER COMPANY Transition Fitting, 20ft Straight Length Pipes; Qty 46 300.02 60 Enterprise Fund HACH COMPANY COD test kit, total nitrogen test kit, ammonia test kit (15 965.88 60 Enterprise Fund HACH COMPANY LDO probe 893.51 60 Enterprise Fund HAZEL ASPHALT, LLC Ashphalt Patch for 35 E Fairview Ave; Qty 1; WO#253466 750.00 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Danger Sign, Chain,Links, Quik Snap, U-Bolt;Qty 10;WO#254417 37.68 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Hoses & trash can for new buildings (3 qty)94.91 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Hoses, nozzles for new headworks (23 qty)305.38 60 Enterprise Fund IDAHO DEPARTMENT of LABOR #0007001746 1st Qtr 2019 Unemployment 88.56 60 Enterprise Fund IDAHO POWER 2202131047, WWTP Power - April 2019 38,312.85 60 Enterprise Fund IDAHO POWER 2204228288, Water Power April 2019 22,167.92 60 Enterprise Fund IDAHO POWER 2205167097 WWTP Power - Liftstations - April 2019 2,972.40 60 Enterprise Fund JOHNSON CONTROLS FIRE PROTECTION LP Install and Programming Fire System at Well 22 230.00 60 Enterprise Fund KATI SOITO Refund Wat/Sew/Trash: 3746 W. Newland St.27.40 Date: 5/9/19 03:16:40 PM Page: 8Meridian City Council Meeting Agenda May 14, 2019 – Page 124 of 231 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs 3/1-31/19 Vicenza Est.Sub#4-2 sheets 580.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs-3/1-31/19-Caven Ridge Est East#3-6 sheets 1,740.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148-QLPE Svcs 3/1-31/19 Vicenza Cmns Sub#2-5 sheets 1,450.00 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0135,WRRF Cap Exp testing services 3/31-4/13/19 1,951.50 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0365, WRRF Headworks upgrades - Service 3/31/19-4/13/19 218.70 60 Enterprise Fund MICHAEL LEBEAU Refund:Wat/Sew/Trash:4536 W. Niblick Ln.76.19 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Cam Lock Fitting for Safety Upgrades at Well 22; Qty 2 12.02 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Dust Plug; Qty 4 15.25 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Hose Assembly, Valve and Couplings; Qty 3 125.23 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Socket set for Admin bldg 52.16 60 Enterprise Fund MURRAYSMITH INC 18-0405,Infiltration Inflo monitoring services as of 3/31/19 1,479.50 60 Enterprise Fund NAPA AUTO PARTS Antifreeze (4 qty)22.76 60 Enterprise Fund NAPA AUTO PARTS Heavy duty v-belts (2 qty)16.16 60 Enterprise Fund NORCO Compact towels, q-fold wipes & z-fold wipes (21 qty)1,123.58 60 Enterprise Fund NORCO Cylinder rental for April 2019 59.46 60 Enterprise Fund NORCO Gas for portable gas meter calibrations (2 qty)496.00 60 Enterprise Fund NORCO Q-fold wipes (2 qty)153.30 60 Enterprise Fund O'REILLY AUTO PARTS High temp paint for boiler at S. Black Cat lift station (2 )20.98 60 Enterprise Fund O'REILLY AUTOMOTIVE STORES INC Wiper fluid for inspection vehicles - Qty 2 Gallons 5.58 60 Enterprise Fund OFFICE DEPOT, INC.Envelopes, Pens, Post It notes 26.83 Date: 5/9/19 03:16:40 PM Page: 9Meridian City Council Meeting Agenda May 14, 2019 – Page 125 of 231 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund OFFICE VALUE - MERIDIAN Wall Clock; Qty 1 26.77 60 Enterprise Fund OPEN DOOR RENTALS LLC.Refund Wat/Sew/Trash: 3598 N. Maplestone Ave.39.62 60 Enterprise Fund OXARC, INC.Sodium Hypo for Wells 19 & 27; Qty 580gl;WO#15998 990.40 60 Enterprise Fund OXARC, INC.Sodium Hypo for Wells 21 & 22; Qty 2000gl;WO#16035 3,305.00 60 Enterprise Fund OXARC, INC.Sodium Hypo for Wells 22, 27 & 19; Qty 1600gl;WO#15959 2,653.00 60 Enterprise Fund RESERVE ACCOUNT POSTAGE USE, April 2019 344.50 60 Enterprise Fund RONALD & ELLEN HOLT Refund Wat/Sew/Trash: 4893 N. Sun Shimmer Ave.67.24 60 Enterprise Fund SERFERENC & MARCHELLE FIAS Refund Wat/Sew/Trash: 3062 N. Firelight Pl 43.61 60 Enterprise Fund SHI INTERNATIONAL CORP Excel 2019 Sngl MVL WIndows-Multiple Windows Platform Single 209.54 60 Enterprise Fund SHRED-IT USA, LLC.Finance,Clerks,MUBS Document Shredding April 2019 57.75 60 Enterprise Fund SMITH & WESSON Refund: Dumpster Deposit 3750 E. Pewter Falls St, #100 138.87 60 Enterprise Fund SPECIALTY CONSTRUCTION SUPPLY stands, roll up sign & overlay left (3 qty)293.85 60 Enterprise Fund STANDARD RESTAURANT EQUIPMENT CO. coffee filters for operations breakroom (3 bxs)47.22 60 Enterprise Fund STEVEN'S INVESTMENT PROPERTY MGMT Refund Wat/Sew/Trash: 1273 N. Clara Ave.44.93 60 Enterprise Fund SYNCB/AMAZON Badge Holders, Qty 7 34.93 60 Enterprise Fund SYNCB/AMAZON Batteries - Qty 1pkg of 20 & HDMI Cables - Qty 2 33.26 60 Enterprise Fund SYNCB/AMAZON Chain lube for influent screens (3 qty)26.87 60 Enterprise Fund SYNCB/AMAZON Fogger for fume hood testing 58.95 60 Enterprise Fund SYNCB/AMAZON Vivo Full Motion Dual Monitor Free-Standing Desk Stand VESA 51.98 60 Enterprise Fund THE UPS STORE Shipping to send turbidity sensors to Hach for repair 36.26 Date: 5/9/19 03:16:40 PM Page: 10Meridian City Council Meeting Agenda May 14, 2019 – Page 126 of 231 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund TRACY BIRD Refund Wat/Sew/Trash: 2846 NW 11th Ave.146.20 60 Enterprise Fund UNITED HERITAGE INSURANCE FICA Third Party STD Benefit Payment Qtr Ending 03/31/19 242.86 60 Enterprise Fund USA BLUEBOOK Total & Free Cholrine Reagent Set, Meter Gaskets; Qty 26; 893.40 60 Enterprise Fund VARSITY FACILITY SERVICES PO 19-0054 Janitorial Services for all locations 1,749.47 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 272508216-00001 Modem for Sys Emergency 03/24/19-04/23/19 15.97 60 Enterprise Fund VWR INTERNATIONAL LLC.2.5L & 4L bottle carries to safely move acids (4 qty)622.03 60 Enterprise Fund WATERJOBS.COM Job Postings: Field Services Super & Water Op II 125.00 60 Enterprise Fund WEX BANK INC #0496-00-332449-8, 4/30/2019_WEX_Bank 6,651.17 Total 60 Enterprise Fund 161,543.78 Report Total 729,122.41 Date: 5/9/19 03:16:40 PM Page: 11Meridian City Council Meeting Agenda May 14, 2019 – Page 127 of 231 EIDIAN?- DAJ CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 7 A Project File Name/Number: Item Title: Ada County Assessor Annual Assessment Briefing Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.A . Presenter: Brad S mith, Chief Deputy Estimated Time for P resentation: 10 minutes Title of I tem - Ada County Assessor Annual Assessment Briefing Meridian City Council Meeting Agenda May 14, 2019 – Page 128 of 231 5/14/2019 Meridian City Primary Roll Assessment Notice Summary Tax District No. 18 As of: 5/7/2019 2019 2018 Total Meridian City Market Value Homeowner's Exemption Total Meridian City Taxable Value Exemptions (Compared to Last Year) Operating Property (Last Years Value) Potential Taxable Value Meridian MDC Ten Mile UR Residential Market Value Residential Parcel Count (Residential includes manufactured Homes; Commercial Market Value Commercial Parcel Count Personal Property Personal Property Count TOTAL COMMERCIAL Residential New Residential Count Commercial New Commercial Count New Subs/Change Status Overall (Includes Value Decrease) Residential Improved Mean Median Commercial Improved Mean Median Residential Property Tax Burden Commercial Property Tax Burden (Homeowner's Exemption, UR, Operating Property & Sub Roll Included in calculation) (oreliminarv) 2018-19 % Change 14,496,071,700 12,021,621,100 20.58% -2,683,602,858 -2,521,516,996 6.43% 11,812,468,842 9,500,104,104 24.34% -111,675,400 84,756,914 11,785,550,356 8,423,659,747 39.91% Urban Renewal Area 213,127,200 164,413,300 29.63% 70,084,3001 48,239,000 45.29% Residential 11,153,073,500 9,075,864,700 22.89% 41,3281 38,592 7.09% Commercial 3,134,122,200 2,739,965,700 14.39% 2,408 2,400 0.33% 208,876,000 205,790,700 1.50% 1,178 1,190 -1.01% 3,342,998,200 2,945,756,400 13.49% New Construction Roll 344,932,674 243,166,589 41.85% 1,559 1,342 16.17% 175,877,600 108,524,300 62.06% 84 69 21.74% 245, 076,400 112,566,6001 117.72% 758,030,1741 464,257,4891 63.28% (NCR does not include value from UR areas) Chanae Estimates 14.80% 10.22% 14.63% 10.33% 11.52% 5.21% 5.24% 3.22% 2018 68.00% 32.00% Assessment Notices Assessment Notice Mailing Date 5/25/2019 5/25/2018 44,9141 42,182 DISCLAIMER: THIS IS ONLY AN ESTIMATE AS OF THE DATE ABOVE. THE ASSESSOR SHALL NOT BE HELD LIABLE FOR ANY DAMAGE OR LOSS CAUSED BY THE USE OF THE INFORMATION IN THIS REPORT. ANY PERSON OR ENTITY THAT RELIES ON INFORMATION OBTAINED FROM THIS REPORT DOES SO AT HIS/HER/ITS OWN RISK. Ci t y o f M e r i d i a n As s e s s m e n t B r i e f i n g Ro b e r t M c Q u a d e Ad a C o u n t y A s s e s s o r 1 • As s e s s m e n t N o t i c e s – A p p r o x . 4 5 , 0 0 0 n o t i c e s w i l l b e m a i l e d (M a i l i n g D a t e : 5 / 2 7 / 2 0 1 9 ) 2 • Ho w c l o s e a r e o u r v a l u e s t o a c t u a l pr o p e r t y s a l e p r i c e s ? – I d a h o S t a t e T a x C o m m i s s i o n R a t i o S t u d y As s e s s m e n t L e v e l s Ca t e g o r y 20 1 7 2 0 1 8 Re s i d e n t i a l Im p r o v e d 97 % 9 6 % Co m m e r c i a l Im p r o v e d 94 % 9 5 % 3 To t a l M a r k e t Va l u e $1 4 . 5 b i l l i o n Ho m e o w n e r ’ s Ex e m p t i o n ($ 2 . 7 b i l l i o n ) Ot h e r E x e m p t i o n s ($ 1 1 1 . 7 m i l l i o n ) Op e r a t i n g P r o p e r t y $ 8 4 . 8 m i l l i o n Po t e n t i a l T a x a b l e Va l u e $1 1 . 8 b i l l i o n 4 Re s i d e n t i a l V a l u a t i o n s • M a r k e t T r e n d s : – M e d i a n A s s e s s e d V a l u e C h a n g e : 1 4 . 6 % • M a r k e t D r i v e r s : – I n - M i g r a t i o n – L a n d 20 1 8 2 0 1 9 % c h g $9 . 1 b i l l i o n $ 1 1 . 2 b i l l i o n 2 2 . 9 % 5 Co m m e r c i a l a n d P e r s o n a l P r o p e r t y Va l u a t i o n s Ca t e g o r y 2 0 1 8 2 0 1 9 % c h g Co m m e r c i a l $ 2 . 7 b i l l i o n $ 3 . 1 b i l l i o n 1 4 . 3 % Bu s i n e s s Pe r s o n a l Pr o p e r t y $2 0 5 . 8 mi l l i o n $2 0 8 . 9 mi l l i o n 1.5% To t a l $ 2 . 9 b i l l i o n $ 3 . 3 b i l l i o n 1 3 . 5 % 6 Ne w C o n s t r u c t i o n Ca t e g o r y 2 0 1 8 2 0 1 9 % c h g Re s i d e n t i a l / Ma n u f a c t u r e d $2 4 3 . 2 mi l l i o n $3 4 4 . 9 mi l l i o n 41.9% Co m m e r c i a l $ 1 0 8 . 5 mi l l i o n $1 7 5 . 9 mi l l i o n 62.1% Ne w Su b d i v i s i o n s / Ch a n g e s o f U s e $1 1 2 . 6 mi l l i o n $2 4 5 . 1 mi l l i o n 117.8% To t a l $ 4 6 4 . 2 mi l l i o n $7 5 8 mi l l i o n 63.3%7 Ur b a n R e n e w a l UR D i s t r i c t 2 0 1 8 2 0 1 9 % c h g Me r i d i a n U R $ 1 6 4 . 4 m i l l i o n $ 2 1 3 . 1 m i l l i o n 2 9 . 6 % Te n M i l e U R $ 4 8 . 2 m i l l i o n $ 7 0 . 1 m i l l i o n 4 5 % To t a l $ 2 1 2 . 7 m i l l i o n $ 2 8 3 . 2 m i l l i o n 3 3 . 2 % 8 Ov e r a l l T a x B u r d e n 9 Qu e s t i o n s & A n s w e r s Th a n k Y o u ! 10 CIDIAN*,----- �V,IZ CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 8 Project File Name/Number: Item Title: Items Moved From Consent Agenda Meeting Notes: C IDIAN*,---- �wlIZ�J CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 6 I Project File Name/Number: Item Title: Meridian Fire Department The Compliance Engine, Contract Change Meeting Notes: [��6ved +-, svl� � - A j�/�E IDIANIZ+^- � J CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 8 A Project File Name/Number: Item Title: Meridian Fire Department The Compliance Engine, Contract Change Meeting Notes: CbAnuej ID 5-2�-01 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 1 0 4 o f 2 3 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 1 0 5 o f 2 3 1 E X H I B I T A M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 1 0 6 o f 2 3 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 1 0 7 o f 2 3 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 1 0 8 o f 2 3 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 1 0 9 o f 2 3 1 E X H I B I T B M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 1 1 0 o f 2 3 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 1 1 1 o f 2 3 1 Meridian Fire Department 33 E. Broadway Avenue, Suite #210 Meridian, ID 83642 Phone 208-888-1234 www.meridiancity.org April 25, 2019 MEMORANDUM TO: Mayor and City Council Members CC: Mark Niemeyer FROM: Meridian Fire Department , Deputy Chief Joe Bongiorno RE: The Compliance Engine, Contract Change This request is a contract amendment for a modification to the fees being charged by Brycer LLC for The Compliance Engine (TCE). In 2012, Meridian and Boise adopted TCE to keep track of the required inspections of sprinkler systems, kitchen hood systems, kitchen hood cleanings, and fire alarm systems. These inspections are performed by private industry, and are tracked and managed by the Fire Department staff. It has been a good private/public partnership to ensure safety in commercial buildings that require these levels of inspections and routine cleaning. Recently Eagle, Star, Middleton, and Kuna have also signed contracts to use The Compliance Engine for similar purpose within their jurisdiction. Nampa and Caldwell are in discussions with Brycer LLC as well. As part of these sign-on’s, and in conjunction with collaboration with Boise Fire, we are requesting an adopted fee of $30, an increase of $15 from the current fee. This contract amendment is to increase the fee to match all fire departments in the valley using the same system to maintain consistency. Meridian will be the last to switch to the new $30 fee. The fee would have $15 going to Brycer plus a 6.5% handling fee, with the balance being paid to MFD quarterly. With the growth of Meridian since 2012, the workload to manage this program and ensure compliance has increased. The quarterly revenue will be used to help offset the salary for the next fire inspector that is scheduled in 2021. This inspector position will be primarily responsible for managing the Fire Department’s responsibility/role in The Compliance Engine. With Meridian’s growth, current staff time (mainly myself) managing TCE has increased three fold. The City currently charges Meridian City Council Meeting Agenda May 14, 2019 – Page 112 of 231 2 “fees” for certain work performed by a department to help offset the cost; we feel this is in-line with current City practice. Deputy Chief Romeo Gervais (Boise Fire) and I sent letters out to all companies utilizing TCE and we held an open house on 2/12/2019. Only one person came to the open house. On 2/20/2019 we presented to the Idaho Fire Protection Forum group. Over 50 people attended that meeting. We gathered great feedback and made changes to some of the reporting that is required to be submitted to TCE. We combined a few and eliminated a few required reports, lessoning the impact on the inspection companies. We also sent a letter to the Building Owners and Managers Association looking for feedback: none was received. Please contact me if you have further questions. Deputy Chief Joe Bongiorno Meridian City Council Meeting Agenda May 14, 2019 – Page 113 of 231 CjQ/rE IDIZ IAN.,+ -- I DAHJ CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 9 A Project File Name/Number: Item Title: Parks and Recreation Annual Department Report Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 9.A . Presenter: Estimated Time for P resentation: Title of I tem - Parks and Recreation: Annual D epartment Report AT TAC HM E NT S: Description Type Upload D ate P resentation P resentation 5/14/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 129 of 231 Strategic Presentation to Council Meridian Parks & Recreation May 14, 2019 Steve Siddoway, Director Meridian City Council Meeting Agenda May 14, 2019 – Page 130 of 231 Our Mission The Meridian Parks & Recreation Department’s mission is to enhance our community’s quality of life by providing innovatively designed parks, connected pathways, and diverse recreational opportunities for all citizens of Meridian that create lasting memories. Meridian City Council Meeting Agenda May 14, 2019 – Page 131 of 231 Meridian Parks & Recreation is a premier department that provides family-focused opportunities for the Meridian Community and responds to a growing and changing population. Our Vision Meridian City Council Meeting Agenda May 14, 2019 – Page 132 of 231 Our Focus Areas FUNCOMMUNITYQUALITY Meridian City Council Meeting Agenda May 14, 2019 – Page 133 of 231 Who We Are “I love that Meridian Parks &Recreation provides places and activities that create quality of life experiences,bring better balance to working families,and are fun and enjoyable.This is what it’s all about at the end of the day!” Steve Siddoway, Department Director “The Department of FUN!” Meridian City Council Meeting Agenda May 14, 2019 – Page 134 of 231 Administrative Division 1 Department Director 1 Marketing Coordinator 3 Administrative Assistants GETTING TO GREAT Administrative Division Manager Listed in CFP in 2021 TBD Meridian City Council Meeting Agenda May 14, 2019 – Page 135 of 231 GETTING TO GREAT Recreation Division 1 Recreation Manager 3 Recreation Coordinators 1 Recreation Site Supervisor 1 Volunteer Coordinator Many Seasonal Staff as Needed Colin Moss Recreation Manager (Senior Leadership Team) Meridian City Council Meeting Agenda May 14, 2019 – Page 136 of 231 Homecourt Division 1 Facility Manager 1 Recreation Site Supervisor 6 Facility Specialists GETTING TO GREAT Garrett White Homecourt Facility Manager Meridian City Council Meeting Agenda May 14, 2019 – Page 137 of 231 Parks Division 1 Parks Superintendent 1 Maintenance Foreman 1 City Arborist GETTING TO GREAT Mike Barton Parks Superintendent (Senior Leadership Team)1 Pathways Project Manager Meridian City Council Meeting Agenda May 14, 2019 – Page 138 of 231 Parks Division (cont’d) 1 Assistant Maintenance Foreman 2 Crew Chiefs 10 Maintenance Technicians Many Seasonal Groundskeepers as Needed GETTING TO GREAT Roger Norberg Parks Maintenance Foreman Meridian City Council Meeting Agenda May 14, 2019 – Page 139 of 231 Parks & Recreation Commission This voluntary nine-member citizen commission, appointed by the Mayor and City Council, advises on park planning, capital improvements, policies, recreation programs, budgeting, and other relevant issues. The Meridian Parks and Recreation Commission meets the 2nd Wednesday of each month at 5:30 p.m. in the City Council Chambers at Meridian City Hall. These meetings are open to the public.Top (left to right): Jessica West (President), Michelle Jensen, Jo Greer, Dom Gelsomino (Vice President), Creg Steele, John Nesmith, & Keith Bevan Not pictured: Mike Pepin &Abbey Hutchins (Youth Rep) Meridian City Council Meeting Agenda May 14, 2019 – Page 140 of 231 Our Facilities Administrative Offices Meridian City Hall –2nd Floor (in Downtown Meridian) Park Maintenance Shop 1700 E. Lanark (off Locust Grove) Meridian City Council Meeting Agenda May 14, 2019 – Page 141 of 231 Our Facilities (cont’d) Meridian Community Center 201 E. Idaho Avenue (in Downtown Meridian) Meridian Homecourt 936 Taylor Avenue, Suite 104 (off Franklin Road) Meridian City Council Meeting Agenda May 14, 2019 – Page 142 of 231 Parks, Plazas, Open Spaces, & Pathways Meridian City Council Meeting Agenda May 14, 2019 – Page 143 of 231 Our Park & Pathway System *Discovery Park, Phase 1 Opening July 26, 2019 •Regional Parks 3* •Community Parks 6 •Neighborhood Parks 9 •Special Use Parks 4 •Sports Parks 2 24 Meridian City Council Meeting Agenda May 14, 2019 – Page 144 of 231 Our Park & Pathway System (cont’d) Total Developed Park Land: 334 acres Total Undeveloped Park Land: 97 acres Total Pathways in Meridian: ~ 40 miles (Maintained by MPR ~ 14 miles) Meridian City Council Meeting Agenda May 14, 2019 – Page 145 of 231 Our Pathway Network Connectivity is a Priority in Meridian •Five Mile Creek Pathway •Ten Mile Creek Pathway •Rail-With-Trail Pathway Meridian City Council Meeting Agenda May 14, 2019 – Page 146 of 231 By the Numbers 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Li n e a l F e e t o f M a i n t a i n e d P a t h w a y s Year Pathways Maintained by the City Through April 30, 2019 Lineal Feet of Maintained Pathways Added Existing Lineal Feet of Maintained Pathways Meridian City Council Meeting Agenda May 14, 2019 – Page 147 of 231 Our Urban Forestry ARBOR DAY CELEBRATION PARK SYSTEM TREES We maintain 5,100+trees within the City of Meridian Meridian has been a Tree City USA for 17 years CHRISTMAS TREE FOR LIGHTING CEREMONY DOWNTOWN TREE BOXES Meridian City Council Meeting Agenda May 14, 2019 – Page 148 of 231 By the Numbers Public Trees (Urban Forest) 2009 1,690 2019 5,118 Downtown Tree Boxes Original Tree Boxes:96 Replaced 84 Removed 2 Rehabbed/OK 8 Future Development 2 New Tree Boxes:49 CURRENT TOTAL 145 Meridian City Council Meeting Agenda May 14, 2019 – Page 149 of 231 Our Classes, Camps, & Excursions Activity Guides Published: December, April, & August Meridian City Council Meeting Agenda May 14, 2019 – Page 150 of 231 By the Numbers 0 1000 2000 3000 4000 5000 6000 20 0 6 20 0 7 20 0 8 20 0 9 20 1 0 20 1 1 20 1 2 20 1 3 20 1 4 20 1 5 20 1 6 20 1 7 20 1 8 20 1 9 1368 1849 2587 2640 2344 2533 3030 3340 3999 5291 4589 4675 5017 2377 To t a l E n r o l l m e n t s Year Activity Guide Enrollments by Year Through April 30, 2019 Fall Guide Spring/Summer Guide Winter Guide Summer Camps/Classes Registration Revenue Opening Day: 2019 -$26,442 2018 -$6,605 2017 -$2,448 Meridian City Council Meeting Agenda May 14, 2019 – Page 151 of 231 Our Adult Sports Leagues & Tournaments •Basketball •Softball (Regular & Slowpitch) •Flag Football •Volleyball •Ultimate Frisbee Recreational & Competitive Divisions Meridian City Council Meeting Agenda May 14, 2019 – Page 152 of 231 By the Numbers 0 100 200 300 400 500 600 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 559 87 114 163 283 321 371 386 418 467 477 531 583 583 356 To t a l T e a m s Calendar Year MPR Sports Teams Through April 30, 2019 Flag Football Adult Dodgeball Fall Men's Basketball Fall Women's Volleyball Fall Coed Volleyball Fall Girl's Fastpitch Fall Men's Softball Fall Co-Ed Softball Summer 3v3 Basketball Summer Women's Volleyball Summer Co-Ed Volleyball Spring Girl's Fastpitch Spring Men's Softball Spring Co-Ed Softball Spring Women's Volleyball Spring Co-Ed Volleyball Spring Men's Basketball Winter Women's Basketball Winter Men's Basketball Winter Women's Volleyball Winter Co-Ed Volleyball Meridian City Council Meeting Agenda May 14, 2019 – Page 153 of 231 Our Special Events •Unplug & Be Outside •CableONE Movie Nights in Meridian •Gene Kleiner Day •Community Block Party •Independence Day •Main Street Market •Playin’ in the Plaza •Howl-O-Woof Pooch Parade •Rake Up Meridian •Trunk or Treat & Dance to the Beat •Christmas in MeridianMeridian City Council Meeting Agenda May 14, 2019 – Page 154 of 231 We Appreciate Our Volunteers! •Park Ambassador Program •City Hall Information Desk •City Hall Tour Guides •Community Volunteers •Scout Projects Meridian City Council Meeting Agenda May 14, 2019 – Page 155 of 231 By the Numbers $- $50,000.00 $100,000.00 $150,000.00 $200,000.00 $250,000.00 0 2000 4000 6000 8000 10000 12000 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Co s t S a v i n g s t o t h e C i t y Vo l u n t e e r H o u r s Year Park Ambassador Volunteer Hours City Hall Front Desk Volunteer Hours Other Volunteer Hours Cost Savings to the City Note: Volunteer hour values refect Independent Sector data. www.independentsector.org Meridian City Council Meeting Agenda May 14, 2019 – Page 156 of 231 The Economic Impact of the MPR Department on Local Economy On the Local Area Economic Activity (transactions) $18.6 million Labor Income (salaries,wages, benefits) $6.0 million Employment (jobs)181 Economic Impact of the MPR Department in 2018 Details: Economic benefits to the local area: •The MPR Department’s operations spending generated $9.5 million in total economic activity and supported 121 jobs in the local area. •The MPR Department’s capital programs led to an additional $9.1 million in economic activity and 60 more jobs in the local area. Operations and capital spending by the MPR Department generated $18.6 million in economic activity and supported 181 jobs in the local area during 2018. Meridian City Council Meeting Agenda May 14, 2019 – Page 157 of 231 Our Accomplishments •Park-wide ADA Repairs •Fix-It Bike Repair Stations •Hillsdale Park & The Hill Partnership/Dedication May 25, 2018 •Kleiner Park Fishing Dock •Third New Summer Camp Site at Discovery Elementary •Assumed Operations of Fuller Park •Blackstone Pathway Realigned Meridian City Council Meeting Agenda May 14, 2019 – Page 158 of 231 Our Accomplishments (cont’d) •Lemp/Larkwood Pathway •Linder Road Sidewalk Widening Connection near Tully Park •Homecourt Improvements •Pine Avenue Landscaping •Kleiner Park Bandshell Shade Meridian City Council Meeting Agenda May 14, 2019 – Page 159 of 231 On the Horizon Discovery Park, Phase 1 Dedication –July 26, 2019 Phase 1 Amenities (27 Acres): •Large Playground ✓Water log ✓Sand/water play area with concrete water channels ✓Roller slides ✓Nine-foot Idaho-themed climbing map and boulder wall ✓Zip lines ✓Playground equipment ✓Zero-depth splash pad with separate toddler zone •Toddler/Pre-School Play Structure Meridian City Council Meeting Agenda May 14, 2019 – Page 160 of 231 On the Horizon (cont’d) Discovery Park, Phase 1 Dedication –July 26, 2019 Phase 1 Amenities (cont’d): •Three Picnic Shelters •Two Illuminated Softball Fields •Shaded Raised Stage •Restrooms/Concessions Building •Parking Spaces for 280 Vehicles (160 paved/120 gravel) •Off-Leash Dog Area (1.2 acres) •Walking Paths •Interpretive Gardens (pollinator, firewise, low water use) •Lawn Area for Open Play •Maintenance Shop •Art/Signage Construction Time Lapse Video Meridian City Council Meeting Agenda May 14, 2019 – Page 161 of 231 On the Horizon (cont’d) •Fourth Summer Camp Site at Ponderosa Elementary •Champion & Renaissance Park Art •Homecourt Bay 5 & Restrooms/ Office/ Front Desk Renovations •Ownership of Fuller Park/Park Dedication – October 2019 Charlie Rountree Ball Field Dedication Meridian City Council Meeting Agenda May 14, 2019 – Page 162 of 231 On the Horizon (cont’d) •Five Mile Creek Pathway ✓Segment D, from Ten Mile to Black Cat ✓Trailhead near Reta Huskey Park •Fuller Park ADA Repairs •Pine Avenue Pedestrian Rest Area •Heroes Park Parking Expansion DesignMeridian City Council Meeting Agenda May 14, 2019 – Page 163 of 231 City-Wide Strategic Plan Objective 5.B.4 Objective 5.A.4 Objective 5.A.2 Focus Area #5: Culture, Arts, & Recreation Strategic Goals Meridian City Council Meeting Agenda May 14, 2019 – Page 164 of 231 Objective 5.A.2 Identify desired public sports facilities or complexes and establish partnerships that foster their development. Discovery Park Phase 1 Design & Bidding Status: Objective Completed Meridian City Council Meeting Agenda May 14, 2019 – Page 165 of 231 Objective 5.A.4 Foster development of discovery parks that uniquely blend arts, entertainment, and culture. Status: Underway Next Step: Tactic 4 ~ Create the plan for adding discovery elements to existing and future parks Meridian City Council Meeting Agenda May 14, 2019 – Page 166 of 231 Objective 5.B.4 Set targets, identify gaps, and deploy programs, activities, and events that provide family-centered recreational opportunities. Status: Objective Completed Meridian City Council Meeting Agenda May 14, 2019 – Page 167 of 231 Comprehensive Financial Plan: Looking Ahead Fiscal Year 2020: •Pathway Connections •Discovery Park, Phase 2 –Design •Recreation Coordinator 1 –Adult Sports •Parks & Recreation Intern •Ventrac Equipment Attachments •Seasonal Forestry Assistant Labor •Heroes Park Parking Expansion •UTV for Flower Pots & Pathways •Ten Mile Road Cost Share Round Rock •Life Cycle Replacements–HC Curtains •Replacement Vehicles/Equipment Fiscal Year 2021: •Discovery Park, Phase 2 - Construction •Pathway Connections •Recreation Coordinator 1 – Outdoor Adventure •Administrative Division Manager •Impact Fee Eligible Park Land •Replacement Vehicles/Equipment Meridian City Council Meeting Agenda May 14, 2019 – Page 168 of 231 Dates You Might Want to Know May: •Story Trail Check Presentation •May 14, 1:00 PM, Kleiner Park •Idaho Power Check Presentation •May 21, 11:00 AM, Kleiner Park Shelter A-2 •Memorial Day Ceremony •May 27, 11:00 AM, Rock of Honor •MSAB Fishing Dock Dedication •May 30, 11:00 AM, Kleiner Park Dock June: •CableOne Movie Nights Begin •June 7, Dusk, Settlers Park •Gene Kleiner Day / Meridian Symphony Concert •June 8, 7:00 PM, Kleiner Park •Playin’ in the Plaza Concerts Begin •June 13, 5:00 PM, City Hall Plaza July: •Independence Day Festival •July 4, 3:00 PM--Fireworks, Storey Park •Discovery Park Grand Opening •Ribbon-Cutting Ceremony •July 26, 11:00 AM •Public Event •July 27, 11:00 AM—2:00 PM Meridian City Council Meeting Agenda May 14, 2019 – Page 169 of 231 www.meridiancity.org/parks Meridian Parks and Recreation Storey Bark Park @MeridianIdaho Hashtag your photos in our parks with: #MyMeridian and #MeridianParks Meridian City Council Meeting Agenda May 14, 2019 – Page 170 of 231 Questions? Thank You! Meridian City Council Meeting Agenda May 14, 2019 – Page 171 of 231 C/rE IDIAN IZ ,!DAHO CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 9 B Project File Name/Number: Item Title: Parks and Recreation Department FY19 Budget Amendment Charlie Rountree Field Improvements - Fuller Park for a Not -to - Exceed Amount of $58,500 Meeting Notes: Dq" Wenn I TEM SHEET C ouncil Agenda I tem - 9.B . Presenter: M ike B arton, M P R P arks S uperintendent Estimated Time for P resentation: 10 minutes Title of I tem - Parks and Recreation Department: F Y 2019 Budget Amendment - Charlie Rountree Field Improvements - F uller Park for a Not-to-E xceed Amount of $58,500 (Action Item) AT TAC HM E NT S: Description Type Upload D ate F Y2019 Budget Amendment - Charlie R ountree F ield I mprovements at F uller P ark B udget A mendment 5/8/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 172 of 231 L - 0 O O O Q Q 1 � LL C y y - N N 0 0 o0 zz w Y �„oo075 c c V c u C oa O v O � O c O O O c O v a a y b0 c O a ~ 'o V U "r N a Q a-- O — ❑O�`'E Qo o c N c N Q N ov E E > r^, v C OJ (0 N f0 N Y C LL Yyy 7 U v Q y d 0 a > O c u LL W d> >U E W O o O O O o LL w c w ECOD CL 0 N N v N O N O p. N O v O O WC)' O v b0J E E ° i v �/ Q1 N , Q1 N Ol N Ol N Ol N O1 N z V1 ifl lfl Z z z m E N Y Y 0 0 0 0 0 Q! C E v CC E 0 L - 0 O O O Q Q 1 � LL C y y - N N 0 0 w O O o V c u C O O v O � O c O O O c O v a a y b0 c O a ~ 'o C� C N N a Q a-- O — N O o° O O O O v O u O O O u O � O c O O O � O O O 3 O O LL E N N a N O — N N o c N c N Q N ov E E > v O U Np Q y d 0 a > O c u LL W d> >U E W O o O O O O O O 0 N 0 N N 0 tYl N O N O N O N O O O O O O O O O Ql N Q1 N Q1 N Q1 N Ol N Ol N Ol N O1 N In V1 ifl lfl V1 V7 0 0 0 0 0 0 0 0 0 o° L6 N D C G1 O X J.I to C a D c 10 O 0 0 n N ai Sk 0 00 Ln MI O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N 0 0 0 0 0 0 0 0 110101-1 L6 N D C G1 O X J.I to C a D c 10 O 0 0 n N ai Sk 0 00 Ln MI M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 1 7 4 o f 2 3 1 ` /rE IDIAN--DAHO CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 9 C Project File Name/Number: Item Title: Finance Department Quarterly Update Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 9.C . Presenter: Todd L avoie Estimated Time for P resentation: 30 min Title of I tem - F inance Department: Quarterly Update AT TAC HM E NT S: Description Type Upload D ate P resentation P resentation 5/14/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 175 of 231 May 2019 Finance Quarterly Update May 14, 2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 176 of 231 Demographics Per Capita Permit Data What is next? City of Meridian Agenda Meridian City Council Meeting Agenda May 14, 2019 – Page 177 of 231 City of Meridian Demographics Meridian City Council Meeting Agenda May 14, 2019 – Page 178 of 231 City of Meridian Demographics Meridian City Council Meeting Agenda May 14, 2019 – Page 179 of 231 City of Meridian Demographics Meridian City Council Meeting Agenda May 14, 2019 – Page 180 of 231 City of Meridian Demographics Meridian City Council Meeting Agenda May 14, 2019 – Page 181 of 231 City of Meridian Per Capita Meridian City Council Meeting Agenda May 14, 2019 – Page 182 of 231 City of Meridian Permit Data Meridian City Council Meeting Agenda May 14, 2019 – Page 183 of 231 City of Meridian Permit Data Meridian City Council Meeting Agenda May 14, 2019 – Page 184 of 231 City of Meridian Permit Data Meridian City Council Meeting Agenda May 14, 2019 – Page 185 of 231 City of Meridian What is Next? Meridian City Council Meeting Agenda May 14, 2019 – Page 186 of 231 We have seen the City grow tremendously over the past 15 years We have seen what has been approved by Council for future development and growth projects Both City projects (S. Meridian expansion) and Development (10 mile district) We as a City must continue to manage this phenomenal growth in the best interest of our citizens, visitors, business partners, and employees We must setup our future decision makers for success and not failure City of Meridian What is Next? Meridian City Council Meeting Agenda May 14, 2019 – Page 187 of 231 We have been GROWING We continue to be GROWING We project to be GROWING City of Meridian What is Next? Meridian City Council Meeting Agenda May 14, 2019 – Page 188 of 231 City of Meridian Questions Meridian City Council Meeting Agenda May 14, 2019 – Page 189 of 231 C/rE IDIZNIA*,-----DAHO CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 9 D Project File Name/Number: Item Title: Vehicle Sharing (E -Scooter) Program Update Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 9.D . Presenter: Estimated Time for P resentation: Title of I tem - Vehicle S haring (E -S cooter) Program Update Meridian City Council Meeting Agenda May 14, 2019 – Page 190 of 231 E IDIAN?DAHO-- CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 9 E Project File Name/Number: Item Title: Public Works Environmental Program Plan Update Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 9.E . Presenter: J ason Korn and David M iles Estimated Time for P resentation: 30 min. Title of I tem - Public Works: Environmental P rogram Plan Update Environmental P rogram P lan Update AT TAC HM E NT S: Description Type Upload D ate P resentation P resentation 5/14/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 191 of 231 E NV I R O N M E N T A L P RO G R A M S P LA N 20 1 9 U PD A T E 3 Le g s of En v i r o n m e n t a l Pr o g r a m Pl a n En v i r o n m e n t a l l y So u n d Co m m u n i t y Ac c o u n t a b l e Fi n a n c i a l l y Pr u d e n t 1%6%27%64%2% Im p o r t a n c e of Co n s i d e r i n g TBL ‐‐ No im p o r t a n c e Li t t l e im p o r t a n c e Mo d e r a t e l y im p o r t a n t Ve r y im p o r t a n t Do n ' t kn o w 91% Ha m m e r , J. , & Pi v o , G. (2 0 1 7 ) . Th e Tr i p l e Bo t t o m Li n e and Su s t a i n a b l e Ec o n o m i c De v e l o p m e n t Th e o r y an d Pr a c t i c e . Hi s t o r y • 20 1 0 ‐20 1 5 : Pr o j e c t Ap p r o a c h • 20 1 5 : De p a r t m e n t Pl a n It e m • 20 1 7 ‐20 1 9 : Tr a n s i t i o n & In t e g r a t i o n w/ CS P St r a t e g i c Pl a n In t e g r a t i o n fo r a Sa f e , Healthy an d Se c u r e Co m m u n i t y • 4. E . 2 De v e l o p Ci t y w i d e In t e r n a l Su s t a i n a b l e Pr o g r a m s • 4. E . 3 Pa r t i c i p a t e in an d Fo s t e r Co m m u n i t y Ba s e d Su s t a i n a b l e Pr o g r a m s , Pr o j e c t s an d Se r v i c e s . En v i r o n m e n t a l Pr o g r a m s Pl a n St o r m w a t e r Wa t e r w a y s & Ir r i g a t i o n Fl o o d p l a i n Ad m i n i s t r a t i o n Ed u c a t i o n & Ou t r e a c h Sustainable Operations St o r m w a t e r Co m m u n i t y an d St r a t e g i c In i t i a t i v e s  Tr a i n i n g an d Ce r t i f i c a t i o n in Ho u s e  Co m p l a i n t Re s p o n s e an d En f o r c e m e n t Capabilities Re g u l a t o r y Ac t i v i t i e s • Co o r d i n a t i o n wi t h AC H D • Re v i e w an d ap p r o v e SW P P P s • CG P Pe r m i t t i n g Pr o t e c t Wa t e r Qu a l i t y Fr o m Po l l u t e d St o r m w a t e r Ru n o f f En s u r e Co m p l i a n c e Wi t h St o r m w a t e r Pe r m i t Pr o g r a m s On g o i n g Bu s i n e s s Ne e d s • Tr a i n i n g • Co m p l a i n t Re s p o n s e Wa t e r w a y s an d Ir r i g a t i o n Co m m u n i t y an d St r a t e g i c In i t i a t i v e s  Ev a l u a t e Re c l a i m e d Wa t e r Ir r i g a t i o n Delivery  En c o u r a g e St a k e h o l d e r En g a g e m e n t in Hazard Mi t i g a t i o n Pl a n n i n g Re g u l a t o r y Ac t i v i t i e s • Re v i e w of Ca p i t a l Pr o j e c t s • Li c e n s e Ag r e e m e n t s Pr o t e c t an d En h a n c e Wa t e r w a y s Su p p o r t Ci t y Op e r a t i o n s in Re g u l a t i o n s an d Pe r m i t t i n g On g o i n g Bu s i n e s s Ne e d s • Fl o o d p l a i n Mi t i g a t i o n an d St r e a m Re s t o r a t i o n • Pu b l i c Co n c e r n s an d Co m p l a i n t s Fl o o d p l a i n Ad m i n i s t r a t i o n Co m m u n i t y an d St r a t e g i c In i t i a t i v e s  Ev a l u a t e CR S Ra t i n g Up g r a d e  Up d a t e Fl o o d p l a i n Or d i n a n c e  Ed u c a t e St a f f on Fl o o d p l a i n Pe r m i t and Inspections Re g u l a t o r y Ac t i v i t i e s • Co m m u n i t y Of f i c i a l / R e p o s i t o r y • Fl o o d Da m a g e Pr e v e n t i o n Or d i n a n c e • Fl o o d p l a i n De v e l o p m e n t Pe r m i t t i n g Re d u c e Fl o o d Da m a g e Ma i n t a i n Go o d St a n d i n g in NF I P an d CR S On g o i n g Bu s i n e s s Ne e d s • Co m m u n i t y Ra t i n g Sy s t e m • Ad a Co u n t y Ha z a r d Mi t i g a t i o n Pl a n Ed u c a t i o n an d Ou t r e a c h Co m m u n i t y an d St r a t e g i c In i t i a t i v e s Co m m u n i t y Su r v e y Su s t a i n a b i l i t y Th e m e d Cl a s s e s Im p r o v i n g Ou t r e a c h on Tr a s h an d Recycling On g o i n g Bu s i n e s s Ne e d s • En v i r o n m e n t a l Ex c e l l e n c e Aw a r d s • Pu b l i c Wo r k s We e k Ex p o • So c i a l Me d i a Ou t r e a c h • WR R F In t e r p r e t i v e Di s p l a y s Ac t i v e l y en g a g e , ed u c a t e , an d mo t i v a t e re s i d e n t s an d co m m u n i t y st a k e h o l d e r s Le v e r a g e Ci t y re s o u r c e s by co m b i n i n g ef f o r t s wi t h re g i o n a l pa r t n e r s Su s t a i n a b l e Op e r a t i o n s En e r g y Ef f i c i e n c y & Co n s e r v a t i o n Wa t e r Co n s e r v a t i o n Wa s t e Re d u c t i o n Ci t y St r a t e g i c Pl a n Ob j e c t i v e 4. E . 2 De v e l o p Ci t y w i d e In t e r n a l Su s t a i n a b l e Pr o g r a m s En e r g y Ef f i c i e n c y an d Co n s e r v a t i o n In i t i a t i v e s  Re t r o f i t Ci t y Ha l l Li g h t i n g to LE D  Re t r o f i t St r e e t l i g h t s to LE D  Up g r a d e Po s t Ae r a t i o n Bl o w e r at WRRF  Ev a l u a t e Bi o g a s fo r Be n e f i c i a l Us e On g o i n g Bu s i n e s s Ne e d s • Wa t e r / W a s t e w a t e r Ut i l i t y Up g r a d e s • Id a h o Po w e r Co h o r t s • Fa c i l i t y Li g h t i n g Up g r a d e s Re d u c e en e r g y ‐re l a t e d op e r a t i n g co s t s fr o m el e c t r i c a l an d ga s ut i l i t i e s De v e l o p a pr i o r i t i z e d li s t of pr o j e c t im p r o v e m e n t op p o r t u n i t i e s Wa t e r Co n s e r v a t i o n In i t i a t i v e s  Up d a t e Wa t e r Co n s e r v a t i o n Pl a n and Outreach  Ev a l u a t e Us e s & Ru l e s of Re c l a i m e d Water On g o i n g Bu s i n e s s Ne e d s • Wa t e r Co n s e r v a t i o n Pl a n Up d a t e d 20 1 3 • Id a h o ’ s fi r s t Cl a s s A wa s t e w a t e r re ‐us e pr o g r a m Pr e s e r v e , Pr o t e c t , an d ex t e n d th e us e f u l li f e of th e Ci t y ’ s Wa t e r Su p p l i e s Pr o m o t e En v i r o n m e n t a l l y an d Ec o n o m i c a l l y So u n d Us e of Av a i l a b l e Wa t e r Re s o u r c e s Wa s t e Re d u c t i o n In i t i a t i v e s  Ed u c a t i o n an d Ou t r e a c h to Em p l o y e e s  Ev a l u a t e Gr e e n Pu r c h a s i n g Pr a c t i c e s  Ev a l u a t e Bi o s o l i d s Di s p o s a l Al t e r n a t i v e s On g o i n g Bu s i n e s s Ne e d s • Re c y c l i n g in Ci t y Fa c i l i t i e s • El e c t r o n i c Do c u m e n t s In c r e a s e wa s t e re d u c t i o n an d re c y c l i n g aw a r e n e s s am o n g em p l o y e e s Re d u c e am o u n t of ma t e r i a l s wi t h re c o v e r y po t e n t i a l fr o m be i n g la n d f i l l e d Ti m e l i n e an d Ne x t St e p s Ci t y S t r a t Pl a n Co m p l e t i o n F Y 2 0 1 9 C o m p l e t i o n F Y 2 0 2 0 Post FY2020 Q1 - Q 2 Q 3 - Q 4 Q 1 - A 2 Q 3 - Q 4 Pr o v i d e R e s p o n s i b l e P e r s o n t r a i n i n g i n h o u s e . Ev a l u a t e C o m p l a i n t Re s p o n s e a n d E n f o rc e m e n t C a p a b i l i t i e s Ev a l u a t e r e c y c l e d w a t e r d e l i v e r e d t h r o u g h s u r f a c e w a t e r w a y s Wo r k t o w a r d m a s t e r l i c e n s e a g r e e m e n t w i t h a l l i r r i g a t i o n d i s t r i c t s . En c o u r a g e s t a k e h o l d e r e n g a g e m e n t in h a z a r d m i t i ga t i o n p l a n n i n g Ev a l u a t e C R S R a t i n g U p g r a d e De t e r m i n e f e a s i b i l i t y o f a c h i e v i n g C R S c r e d i t s f o r p r o g r a m s n o t c u r r e n t l y i m p l e m e n t e d . Pr e s e n t f l o o d p l a i n p r o g r a m t o C i t y Co u n c i l a n d p r e p a r e o r d i n a n c e u p d a t e s . Ed u c a t e b u i l d i n g i n s p e c t i o n s t a f f o n f l oo d p l a i n d e v e l o p m e n t i n s p e c t i o n n e e d s . Up d a t e E n v i r o n n e m e n t a l P r o g r a m s w e b p a g e s . Co o r d i n a t e s t a k e h o l d e r w o r k g r o u p  Or g a n i z e s u s t a i n a b i l i t y - t h e me d c o m m u n i t y c l a s s e s .  Co n d u c t e n v i r o n m e n t a l l y f o c u s e d c o m m u n i t y s u r v e y .  In v e s t i g a t e G r a n t a n d D o n o r P a r t n e r s h i p s f o r I n t e r p r e t i v e C e n t e r De v e l o p p a r t n e r s h i p s t o p r o m o t e s u s t ai n a b l e p r o g r a m s b y o u t s i d e o r g a n i z a t i o n s .  De v e l o p c o m m u n i t y w a s t e r e d u c t i o n a n d r e c y c l i n g e d u c a t i o n a n d o u t r e a c h p r o g r a m . Fl o o d p l a i n Wa t e r w a y s an d Ir r i g a t i o n Ed u c a t i o n an d Ou t r e a c h St o r m w a t e r On ‐go i n g & Re g u l a t o r y Fr a m e w o r k Long ‐term… Fe e d b a c k ? Page 1 DRAFT ENVIRONMENTAL PROGRAMS PLAN 2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 192 of 231 Page 2 Page 3 DRAFT TABLE OF CONTENTS Print 5/7/2019 1.0 Introduction ...................................................................................................... 4 2.0 Stormwater Coordination .............................................................................. 6 4.0 Floodplain Administration ............................................................................ 10 3.0 Waterways & Irrigation ................................................................................... 8 4.1 CRS Maintenance & Hazard Mitigation ............................... 12 4.2 Development Permitting ......................................................... 14 6.0 Sustainable Operations ................................................................................ 22 6.1 Sustainable Operations Team ............................................... 24 Task & Timeline Table ........................................................................ Appendix ‘A’ 6.3 Water Conservation ................................................................ 36 6.4 Solid Waste, Recycling, & Waste Reduction ....................... 38 6.5 Sustainable Operations Strategic Plan Integration ............ 40 7.0 Implementation ............................................................................................ 42 5.0 Education and Outreach ............................................................................ 16 5.1 Interpretive Center & EE Awards ........................................... 18 5.2 Community Efforts & Initiatives .............................................. 20 6.2 Energy Efficiency & Conservation ........................................ 26 Benchmark and Monitor ..................................................... 26 Reduce Energy In Wastewater Utility ................................ 28 Reduce Energy In City Facilities ........................................ 32 Reduce Energy In Water Utility .......................................... 30 Reduce Energy In Streetlights ............................................ 34 Meridian City Council Meeting Agenda May 14, 2019 – Page 193 of 231 Page 4 The City of Meridian has transitioned in the last 25 years from a small productive farming community to one with a diversified economy, increasing population, and rapidly changing landscape. With a 2018 non - census population estimate of 106,410, Meridian is now the second largest city in the state and among the fastest growing cities in the country. To ensure that we protect and capitalize on the qualities that make Meridian a premier community in which to live, work and raise a family, it is vital that the City remain a leader in environmental protection, resource conservation, and sustainable and resilient development. Clean water, clean air, and the amenities that only a healthy environment can provide are prized by business leaders and residents. Increased regulations and the threat of a changing climate further the need for an Environmental Programs Plan to guide and improve environmental programs and services for our citizens and operations. The Environmental Programs align with goals and objectives of the City Comprehensive Plan and City Strategic Plan. The Environmental Programs Plan outlines strategies and concepts in five program areas:  Stormwater Coordination  Waterways and Irrigation  Floodplain Administration  Education and Outreach  Sustainable Operations Environmental Programs are designed to address issues of pollution, ensure compliance with state and federal regulations, protect health and safety, provide effective outreach, and identify operational efficiencies through sustainable practices. The City Strategic Plan objectives 4.E.2 and 4.E.3 help guide initiatives in Sustainable Operations on page 22 and Community Outreach on page 17. Environmental Programs are implemented by the Public Works Department through the Environmental Programs Coordinator within the Business Operations Division. This plan describes existing program areas in stormwater, waterways, floodplain, and education by outlining objectives, regulatory activities, daily ongoing business needs and long term community and strategic initiatives. The Sustainable Operations section is outlined through sustainability in practice, objectives, actions and performance measures. The plan is intended to emphasize completion of various initiatives over the next two years, while other long term goals will be continuously operated and improved upon. See Appendix ‘A’ for a table of initiatives and timelines. 1.0 INTRODUCTION Page 5 DRAFT Meridian City Council Meeting Agenda May 14, 2019 – Page 194 of 231 Page 6 2.0 STORMWATER COORDINATION Summary Stormwater is rain or melting snow that does not infiltrate into the ground, but rather travels across landscapes such as construction sites, parking lots, roofs, and roadways accumulating pollutants such as trash, oil, fertilizer, and sediment. The polluted water can enter the storm drains and flow untreated to our local creeks, canals, and ultimately the Boise River. Stormwater runoff left unmitigated can impair water quality and degrade our streams and rivers. The Environmental Protection Agency under the Clean Water Act regulates stormwater runoff from three potential sources: municipal separate storm sewer systems (MS4s), construction activities, and industrial activities. The storm drain system (MS4) in the City of Meridian is owned and operated by the Ada County Highway District (ACHD), who own and maintain the roadway system. ACHD has been issued a Phase II National Pollutant Discharge Elimination System (NPDES) MS4 Permit (No. IDS-028185) for the cities of Eagle, Meridian, and urbanized Ada County. ACHD’s Phase II MS4 permit stormwater management program consists of control measures in six areas: public education, public involvement, illicit discharge, post construction runoff control, construction site runoff control, and pollution prevention. City-owned property and facilities keep stormwater runoff onsite through retention and infiltration facilities — thus preventing stormwater discharges to our local waterways. Because of this, Meridian currently does not require coverage under an MS4 NPDES Permit. Under the EPA NPDES Construction General Permit (CGP), Meridian has the regulatory responsibility to ensure that all City owned projects which disturb one (1) acre or more of land satisfy CGP coverage requirements. Further, Meridian requires that all City owned projects, regardless of size, meet minimum erosion and sediment control provisions including utilization of Best Management Practices (BMPs), monitoring dewatering operations, and construction site management in order to ensure that pollution prevention is effectively occurring on all City job sites. The City of Meridian’s Construction Storm Water Management Program (CSWMP) outlines the stormwater pollution prevention procedures required to be implemented for City-owned construction projects and describes how the City addresses its construction activities to reduce the discharge of pollutants from construction sites. Page 7 DRAFT Objectives  Protect receiving water quality from being negatively impacted by polluted stormwater runoff.  Ensure City operations remain in compliance with NPDES and Idaho Pollutant Discharge Elimination System (IPDES) stormwater permit programs. Regulatory Activities  Review and approve Stormwater Pollution Prevention Plans (SWPPPs) and Erosion and Sediment Control Plans for City-owned construction projects.  Submit Notice of Intent (NOI) to obtain CGP coverage with EPA for individual projects.  Coordinate with Public Works Inspectors and contractors onsite for SWPPP compliance.  Update policy and procedures based on changes to federal, state, and local rules and regulations.  Ensure Public Works staff is adequately trained on elements of the Construction Stormwater Management Plan (CSWMP) and stormwater BMPs. Ongoing Business Needs  Provide Responsible Person training/certification in-house:  Saves operational resources through reduced course and registration fees for over 20 inspectors engineers, project managers and select operations employees every three years.  Allows for Meridian-specific procedures to be included in training.  Over 45 dust and stormwater complaints were received by the Environmental Programs Coordinator between January 2017 and October 2018. Many times multiple complaints are received on the same construction project. Community and Strategic Initiatives  Evaluate mechanisms to alleviate dust and erosion/sediment control problems and complaints from construction sites.  May include greater coordination with Community Development Department, building permit procedures or ordinance change. Meridian City Council Meeting Agenda May 14, 2019 – Page 195 of 231 Page 8 Summary Waterways in Meridian consist of irrigation canals, drains, laterals, ditches and natural streams. Several irrigation districts operate canals, drains and laterals within the City of Meridian including the Pioneer Irrigation District, the Settlers Irrigation District, the Nampa and Meridian Irrigation District, Boise Project Board of Control, and others. Meridian’s surface water conditions stem back to action taken by the US Bureau of Reclamation by granting the right to divert water from the Boise River for irrigation purposes. Known as “The Boise Project,” this program provides irrigation water to about 224,000 acres in southwestern Idaho and eastern Oregon. The Bureau of Reclamation contracted for the construction of a series of canals, drains, sloughs, irrigation ditches and the channelization of natural creeks in the Treasure Valley. Although located in the high desert, over 24 miles of intermittent and year -round streams are found within Meridian City Limits. A portion of the Boise River also flows through the Meridian Area of Impact. There are currently four creeks considered tributaries to the Boise River and mapped by FEMA as Special Flood Hazard Areas in Meridian City limits: Fivemile, Eightmile, Ninemile and Tenmile creeks. These streams are unique because they are dual-purpose waterways that have been heavily altered from their natural state for use as irrigation drainage facilities. These waterways have been channelized and widened allowing them to carry larger flows. Several other irrigation canals and ditches cross and divert water through much of the creeks’ historical drainage areas. Meridian’s waterways are also increasingly valued for their aesthetic beauty, wildlife habitat, flood attenuation and, with adjoining pathways as corridors for recreation and alternate means of transportation. Meridian’s Environmental Program faces many surface water management challenges and opportunities, and will continue to require interfacing with City leadership as well as many outside stakeholders. Groups such as the Idaho Water Users Association (IWUA) who represent primarily agricultural interests will continue to require significant outreach efforts to achieve common goals for all interested parties and foster support of the surface water protection and improvement. City projects intersecting a waterway may require verification and approval from one or more of the following agencies: USACE, IDEQ, IDWR and Irrigation Districts. City Project Managers are responsible for obtaining all necessary agency approvals during design. The Environmental Programs Coordinator is responsible to provide review comments and approvals and verify that all surface water related agencies have provided approvals of design packages. The review and submittal procedures are detailed in SOP PW-13 Surface Water Review of Capital Projects. 3.0 WATERWAYS & IRRIGATION Page 9 DRAFT Objectives  Protect and enhance waterways as natural resources while maintaining community safety.  Support Public Works Department on federal, state and irrigation district regulation related to waterways, and their impacts on City projects. Regulatory Activities  Review of capital projects for waterway Army Corps of Engineers/IDWR permit compliance and irrigation district project agreements.  Master license agreement implementation. Ongoing Business Needs  Floodplain mitigation and stream restoration.  Coordination off public concerns and complaints. Community and Strategic Initiatives  Evaluate beneficial use of recycled water as irrigation delivered through existing ditch and canal systems.  Work toward master license agreement with all irrigation districts.  Develop stakeholder engagement encouraging irrigation district participation in hazard mitigation planning. Meridian City Council Meeting Agenda May 14, 2019 – Page 196 of 231 Page 10 4.0 FLOODPLAIN ADMINISTRATION Page 11 DRAFT Summary The City of Meridian has been a member of the National Flood Insurance Program (NFIP) since 1992 and regulates development in flood-risk areas. Floodplains play an important role in reducing flood risks as well as the frequency, severity, and duration of flooding. Floodplains also recharge our groundwater supply and provide habitat for plants and animals. A great example of this is the Fivemile Creek restoration project, which helped the habitat between the creek and the land flourish. Flood events typically occur in the early spring when rain and rapid snowmelt combine. Meridian has experienced such flooding events in 1963 and 1982. As a participating community in the NFIP, Meridian establishes Floodplain Overlay Districts and regulates all development in those Districts through Meridian City Code Title 10 Chapter 6. Development includes activities such as grading, filling, building structures, and even storage of materials. The purpose of floodplain management is to protect life-safety, guide development in the flood-prone areas consistent with the requirements for the conveyance of flood flows, and minimize the expense, risk and inconveniences to individual property owners and the general public caused by flooding. Meridian currently maintains good standing in the NFIP by meeting or exceeding minimum floodplain development standards. Additionally, Meridian is a member of the Community Rating System (CRS). This NFIP program rewards communities that adopt standards above the minimum requirements by providing property owners discounts on flood insurance premiums. Meridian currently has about 655 structures located within 570 acres of the Special Flood Hazard Area. When modifications are made to these existing structures that may be determined to be a substantial improvement, they are required to eet current floodplain design standards. As our population and build out continues to grow, we will have continued challenges to manage the floodplain and ensure that homes and lives are safe from flooding hazards. The Environmental Programs Coordinator acting as the City’s Floodplain Administrator, takes the lead role in developing and maintaining of the City’s section of the Ada County Hazard Mitigation Plan. coordinating with FEMA and Idaho Department of Water Resources on new rules, regulations and Community Assistance Visits (CAVs), and implementing the Flood Damage Prevention Ordinance. Meridian City Council Meeting Agenda May 14, 2019 – Page 197 of 231 Page 12 Summary The National Flood Insurance Program’s Community Rating System (CRS) credits community efforts beyond those minimum standards by reducing flood insurance premiums for the community’s property owners. The CRS is similar to, but separate from, private insurance industry programs that grade communities on the effectiveness of their fire suppression and building code enforcement efforts. The CRS provides credit under 19 public information and floodplain management activities described in the CRS Coordinator’s manual. Based on the total number of points the community earns, the CRS assigns one of ten classes. The discount on flood insurance premiums is based on this class. Meridian is currently certified as a Class 8 community allowing for a 10% discount on flood insurance for properties in the Special Flood Hazard Area. Objectives  Reduce flood damage.  Increase flood insurance awareness.  Encourage a comprehensive approach to floodplain management.  Maintain CRS rating through annual program maintenance and reporting. 4.1 FLOODPLAIN CRS MAINTENANCE & HAZARD MITIGATION Ongoing Business Needs  Prepare Meridian’s annual progress report as part of the Ada County Hazard Mitigation Plan.  Track changes in the number of structures and map revisions in the Special Flood Hazard Area.  Prepare annual CRS recertification package.  Maintain inventory of Elevation Certificates and review certificates to ensure they are free of errors.  Implement education and outreach programs targeted to professionals in real estate and insurance industries, property owners in the Special Flood Hazard Area, and the general public.  Serve as a resource for community inquiries on floodplain issues and log communication contacts. Page 13 DRAFT Community and Strategic Initiatives  Evaluate costs and benefits of upgrading CRS rating to policyholders, community, and watershed.  Coordinate with internal departments in determining feasibility of achieving CRS credits for programs not currently implemented. Meridian City Council Meeting Agenda May 14, 2019 – Page 198 of 231 Page 14 Summary Any development or substantial improvement that occurs within a designated floodplain overlay district requires a floodplain development permit. This permit ensures new developments and improvements include measures to protect against the impact of flooding. This helps the City mitigate flood risk and protects land and citizens in Meridian. Failure to properly permit development in the floodplain could result in the inability of citizens to obtain flood insurance policies. Floodplain development permitting procedures are detailed in SOP PW-8 Floodplain Development Review of Building Permit Applications. Objectives  Ensure development is conducted in accordance with Meridian’s Flood Damage Prevention Ordinance.  Maintain good standing in the National Flood Insurance Program.  Provide customer service and guidance in the development process. 4.2 FLOODPLAIN DEVELOPMENT PERMITTING Regulatory Activities  Attend pre-application meetings.  Review development permit applications.  Issue floodplain permits.  Coordinate review of floodplain studies supporting development.  Ensure all other necessary permits are obtained (CGP, 401, stream alteration).  Inspect development under construction and coordinate with building inspectors.  Review elevation certificates to ensure they are free of errors.  Maintain records of floodplain developments.  Review Letter of Map Revision submittals and certify as community official. Ongoing Business Needs  Educate Building Inspection staff on floodplain development inspection needs.  Update floodplain ordinance to reflect new FEMA maps and clean up language.  Present floodplain program to City Council and prepare flood damage prevention ordinance updates. Page 15 DRAFT Meridian City Council Meeting Agenda May 14, 2019 – Page 199 of 231 Page 16 5.0 EDUCATION AND OUTREACH Page 17 DRAFT Summary Building environmental awareness in our community is paramount to achieving many of the goals of the Environmental Programs Plan. The City of Meridian is committed to providing opportunities for the community to engage in and support educational efforts that lead to a better understanding of our environment. Environmental education and outreach requires collaboration between Environmental Programs and the Communications, Water, Wastewater, and Engineering Divisions of the Public Works Department to formulate the educational content and provide the best delivery methods to inform our community. Education and outreach programs currently exist in the form of the Environmental Programs webpage, Wastewater Resource Recover Facility (WRRF) Interpretive Center, environmental awards, and targeted outreach efforts in floodplain and solid waste. The Meridian City Council recognized the importance of education and outreach and has incorporated it into the City Strategic Plan. City Strategic Plan Objective 4.E.3: Participate in and foster community based sustainable programs, projects and services. In order to promote environmentally sustainable programs, projects and services that benefit our citizenry, it is necessary to increase the community’s knowledge, skills, and attitudes about sustainability, resulting in more people who incorporate environmental sustainability into their lifestyle. The table below illustrates current community based environmental programs and baseline participation. Education and Outreach Objectives  Actively engage, educate, and motivate residents and community stakeholders to become environmental stewards and make positive behavior changes.  Leverage City resources by combining efforts with regional education and outreach partners. Community Partner Environmental Program Baseline Participation HOAs Trash or Treasure 5 HOAs 2018 ACHD Stormwater Education/Outreach 133 storm drains marked 2018 Meridian Co-Op Gardeners Community Garden 33 families, 5 group tours 2017 Idaho Power Energy Efficiency 5,600 households energy efficiency kits Partners for Clean Water Stormwater Education/Outreach Advertising/Media Boise Watershed Environmental Education All 2nd Grade students in West Ada School District West Ada School District Environmental Education Classroom presentations Watershed Watch Citizen Water Quality Monitoring Event for Boise River Watershed 177 volunteers, 18 trainers 2018 Republic Services Recycle a Bicycle 32 bikes refurbished and distributed in 2018 Solid Waste Advisory Committee (SWAC) Hefty Energy Bag Launch 1,500 households in 2018 University of Idaho Designing a water conserving landscape class 28 attendees Meridian City Council Meeting Agenda May 14, 2019 – Page 200 of 231 Page 18 The Wastewater Resource Recovery Facility (WRRF) contains an informational and educational Interpretive Center in its Administration building. The interpretive displays are utilized in facility tours and available for viewing by anyone that visits the WRRF during regular business hours. The Interpretive Center consists of interactive visual electronic exhibits covering the history of sanitation, wastewater facility processes, and videos on drinking water supply, well drilling, and source water protection. An evaluation will be conducted to determine community needs of the interpretive center along with the effectiveness of current exhibits and use of the space to determine whether future improvements and changes should be made. 5.1 INTERPRETIVE CENTER AND ENVIRONMENTAL AWARDS FY 2018 Interpretive Center Visitation Groups Type Attendance 7 School/Scouts 131 6 Professional 18 1 Public Works Week 60 Page 19 DRAFT The Environmental Excellence Awards program allows the City to recognize businesses, individuals, and organizations for their innovation in and commitment to environmental stewardship, helping make Meridian a sustainable, healthy, and premier community. Nominee’s efforts in environmental stewardship must go above and beyond minimum standards required by law. Award winners are selected by the Environmental Excellence Award Committee from nominations received in various categories.  Businesses – Located in or operating within the City of Meridian  Individuals – Current Meridian resident(s)  Organizations – Located in or operating within the City of Meridian The Environmental Excellence Award Committee is made up of representatives from: Community Development, Public Works, Mayor’s Office, and the Solid Waste Advisory Committee. Recipients of the award are recognized with a plaque and presentation at the City Council meeting nearest Earth Day in the given year. The Environmental Excellence Awards Program is guided by a framework document developed by the Environmental Excellence Award Committee in 2017. Meridian City Council Meeting Agenda May 14, 2019 – Page 201 of 231 Page 20 The Public Works Department receives requests for direct outreach on various environmental topics from teachers, scouts, religious and other civic organizations. While we would like to fulfill every request to speak on environmental issues, resource constraints require a balanced approach to fulfill the needs of the community in alignment with staff availability. Ongoing Business Needs  Continue promoting sound environmental practices of the community through promotion of the Environmental Excellence Awards.  Continue floodplain booth and interactive educational activity at the Public Works Week Expo.  Continue targeted outreach for floodplain property owners, insurance, and real estate businesses.  Continue working with Public Works Communications Specialist to provide social media outreach on Meridian’s residential recycling program, water conservation, and flood preparedness.  Work with Public Works Communications Specialist and IT to refresh environmental programs web pages. 5.2 COMMUNITY EFFORTS & INITIATIVES Page 21 DRAFT Community and Strategic Initiatives  Coordinate stakeholder workgroup with educators and service organizations to determine education and outreach needs (including WRRF Interpretive Center exhibits) and develop plan for how to meet that demand.  Organize sustainability-themed classes and promote through Parks and Rec Activity Guide.  Conduct community survey to gauge community knowledge, understanding, and concern regarding environmental issues in Meridian.  Investigate grant and donor partnerships to refine, develop and maximize Interpretive Cen- ter exhibits and space.  Identify opportunities and develop partnerships to promote sustainable programs initiated by multiple groups such as homeowners associations, schools, and other organizations and businesses.  Work with Solid Waste Coordinator to develop a comprehensive residential and commercial waste reduction and recycling education and outreach program. Meridian City Council Meeting Agenda May 14, 2019 – Page 202 of 231 Page 22 6.0 SUSTAINABLE OPERATIONS Focuses This chapter is developed with a specific focus on internal City operations in three key areas:  Energy Efficiency and Conservation  Water Conservation  Solid Waste, Waste Reduction, and Recycling Page 23 DRAFT Introduction City leadership recognizes the importance of sustainability in the 2016 Strategic Plan by endorsing strategic goals to advance sustainable and environmentally healthy practices throughout the City — both internally and within the community. The City’s Strategic Plan supports an approach seeking the triple bottom line of sustainability: solutions that are socially responsible, environmentally sound, and financially prudent. The Public Works Department is tasked with implementing sustainability initiatives advancing towards this strategic goal. The demands of growth on budgets, infrastructure, and staffing underscore the need for a comprehensive and clear plan toward more sustainable and resilient City operations in the future. The Public Works Department has developed this Sustainable Operations Plan to serve as a roadmap to improve operational efficiency, fiscal responsibility, and better utilization and management of resources. The Plan is developed with a specific focus on internal City operations in three Key Areas:  Energy Efficiency and Conservation  Water Conservation  Solid Waste, Waste Reduction and Recycling Public Works will utilize a Sustainable Operations Team made up of a diverse cross section of staff expertise to further develop and implement sustainable operations efforts and programs. A sustainable operations focus encourages staff to find efficiencies in processes offering operational cost savings and environmental benefits. Efforts are made to proactively identify, evaluate and implement practices that improve energy efficiency, improve water conservation, reduce solid waste impacts, and improve effective resource recovery. Through implementing this program, the City strives to be the West’s premier community by integrating innovative sustainable practices throughout its operations and facilities, thus ensuring a healthy environment and resource preservation now and for succeeding generations. Section 6.0 highlights initiatives and needs of the three key areas and is laid out as follows:  Objectives  Actions  Performance Measures Meridian City Council Meeting Agenda May 14, 2019 – Page 203 of 231 Page 24 Summary Establishing a Sustainable Operations Team (“Energy Committee”) is an important first step in establishing the sustainable operations program and ultimately reducing resource related operational costs. Giving a diverse Public Works team ownership of energy management and resource conservation will improve buy-in from those groups whose decisions and actions impact the City’s resource usage. Public Works Energy Committee Members A diverse cross-functional team is critical to finding opportunities for reducing energy use, water use and resource waste. At a minimum, the Sustainable Operations Team requires team members from Wastewater Operations, Water Operations, Engineering, and Facilities. Oversight of the team will be through Business Operations, with Environmental staff leading initiatives. Additional efforts by Business Operations will help evaluate cost-benefit payoffs and return on investment analyses. External stakeholders will be asked to assist with technical input to the Team based on their respective areas of expertise. Objectives:  Identify, develop, and implement reliable and cost effective measures which improve operating costs, energy efficiency, and conservation practices.  Guide development of subsequent sustainable operations strategies. Schedule The Energy Committee will meet to identify and develop opportunities within each operational section. The Committee will also work with external stakeholders to identify additional opportunities in City operations. 6.1 SUSTINABLE OPERATIONS TEAM Page 25 DRAFT Actions  Characterize current state of energy efficiency and status of previously considered projects, as well as current incentive applications and utility hosted training programs.  Develop methodologies to benchmark, monitor, and report energy usage in an on-going basis.  Identify energy efficiency goals and implementation strategies to effect improved operations with reduced costs and increased sustainability.  Review and guide the Meridian Water Conservation Plan update.  Assist in identifying and implementing solid waste reduction opportunities. Resources Eight staff members will attend bi-monthly meetings with some residual time spent to produce work products. Performance Measures  Energy Committee is established and meetings are held on recurring cycle.  New opportunities and projects are identified, evaluated, and prioritized.  Success stories of existing and ongoing sustainable operation projects are shared and promoted. Meridian City Council Meeting Agenda May 14, 2019 – Page 204 of 231 Page 26 BENCHMARK AND MONITOR Summary Identifying opportunities for energy efficiency is difficult without the ability to understand where and how energy is used. A baseline energy use profile is a critical basis for goal setting and provides conditions against which the successes of strategies adopted can be measured. The Environmental Programs Coordinator with assistance from the Sustainable Operations Committee will update and measure existing energy use establishing baselines. Sustainability in Practice  A city wide baseline energy inventory for the year 2008 outlined consumption and cost parameters across various City facilities as part of the Energy Efficiency and Conservation Strategy completed in 2010. (HDR 2010)  A system wide energy evaluation analyzed energy consumption at sewage lift stations from 2008 to 2012. This evaluation revealed lift stations were efficiently conveying sewage flows. (JUB 2012)  An energy benchmark report was produced in 2013 for the Water Division administrative office. (Clima-Tech 2013)  Public Works staff participated in a Wastewater Energy Efficiency Cohort sponsored by Idaho Power from 2014 to 2016 – part of this process included a baseline energy model for the WRRF.  Public Works staff participated in a Municipal Water System Optimization Cohort sponsored by Idaho Power from 2016-2018. Part of this process established a water system energy model from baseline energy use recorded 2013-2015. 6.2 ENERGY EFFECIENCY AND CONSERVATION Page 27 DRAFT Objectives  Update and establish current energy usage patterns throughout Public Works operations and City facilities.  Develop consistent methods to monitor and track energy usage across the Department and its facilities.  Monitor and report energy usage to establish trends and measure efficiency efforts. Actions  Determine what methods are in use to monitor energy usage across the Department.  Integrate tracking methods into one consistent and constant tracking effort.  Establish baseline energy usage based on utility billing and additional monitoring if available for building facilities.  Establish baseline energy usage for Water operations based on utility billing and energy model developed for water supply optimization cohort.  Establish baseline energy usage for Wastewater operations based on utility billing and energy model from wastewater energy efficiency cohort.  Establish baseline energy usage for Streetlights.  Research and evaluate energy management software applicable to Public Works operations for ongoing energy use tracking.  Develop energy usage goals as a target range to measure success. Performance Measures  Accurate characterization of current energy usage to serve as baseline to define efficiency goals.  Energy use tracking solution is in place, including ability to measure progress.  Energy consumption reduction methods are implemented and goals are achieved. Meridian City Council Meeting Agenda May 14, 2019 – Page 205 of 231 Page 28 Summary Wastewater is an energy intensive operation. Pumps, motors, and other equipment operate 24 -hours-a- day, seven-days-a-week to meet regulatory requirements, customer demand, and environmental regulations. The Wastewater Resource Recovery Facility is the largest user of electricity and natural gas in the City’s operations costing approximately $650,000 annually for electricity and natural gas. Reduction of energy use can be done through equipment upgrades, procurement of efficient equipment, improved construction and operation practices, and conservation measures. With significant infrastructure development and growth, including energy efficiency within capital projects is also critical to reducing Meridian’s energy use and related costs. Sustainability in Practice Equipment and processes at the WRRF facility are being optimized for energy efficiency and energy conservation as the facility undergoes expansion and upgrades. The following projects are examples where energy has been conserved and harvested:  Heating with digester gas (15.6 MMscf/yr recovered)  Turboblower Upgrade 1,168,485 kWh/yr savings $79,456/yr*  UV Disinfection Upgrade 159,084 kWh/yr savings $10,817/yr*  UV Building Upgrade 8,177 kWh/yr savings $556/yr*  In addition, many motors and pumps have been upgraded to Variable Frequency Drives (VFDs) *assuming $.068/kWh Objectives  Reduce energy-related operating costs from electrical and gas utilities by implementing efficient equipment and processes where feasible and practical.  Summarize energy efficiency projects completed or underway.  Develop a prioritized list of project and improvement opportunities.  Consider energy reducing efforts in Capital projects, as feasible. REDUCE ENERGY IN WASTEWATER UTILITY 6.2 ENERGY EFFECIENCY AND CONSERVATION Page 29 DRAFT Actions  Develop and maintain inventory of energy efficiency improvements competed or underway including costs and energy saved.  Develop process to evaluate energy efficiency in the process of design, construction, and purchase of applicable wastewater equipment and services.  Develop a prioritized list of energy efficiency improvement opportunities which yield reduction of baseline energy usage and cost savings.  Use Energy Committee to evaluate the need for energy efficiency audits.  Determine feasibility of biogas/methane heat and power cogeneration. Performance Measures  New opportunities for saving energy are identified.  Reduction of relative energy usage and energy related costs. WRRF Electricity Use FY2018 $550,523 (includes fees) Meridian City Council Meeting Agenda May 14, 2019 – Page 206 of 231 Page 30 Summary Supplying water to City customers is an energy-intensive process, and electricity is a significant share of overall water system operating costs. The City of Meridian spends approximately $445,000 annually on electricity for pumping and distributing potable water (Idaho Power billing records, 2018). Energy efficiency in the water supply infrastructure can yield important water and energy savings. Reduction of energy use can be done through equipment upgrades, procurement of efficient equipment, improved construction and operation practices, and resource conservation measures. With significant infrastructure development and growth, including energy efficiency efforts within capital projects is critical to reducing Meridian’s energy use and related costs. Sustainability in Practice With energy savings built into design and a relatively new water distribution system, Meridian’s water system is relatively energy efficient. The following projects illustrate recent energy savings.  HVAC Upgrades 19,850 kWh/yr savings $1,469/yr  Pump upgrades to VFD 145,878 kWh/yr savings $10,795/yr REDUCE ENERGY IN WATER UTILITY 6.2 ENERGY EFFECIENCY AND CONSERVATION Page 31 DRAFT Objectives  Reduce energy related operating costs where feasible and practical.  Summarize energy efficiency projects completed or underway.  Develop a prioritized list of improvement opportunities.  Consider energy reducing efforts in Capital projects, as feasible. Actions  Develop process to evaluate energy efficiency in the process of design, construction and purchase of applicable water equipment and services.  Incorporate energy efficient design standards into all water capital projects where feasible.  Identify and mitigate unnecessary wasted water demands.  Compare energy used to pump water between zones with water quality issues to installing and maintaining water quality solutions such as filtration. Performance Measures  New opportunities for saving energy are identified.  Reduction of relative energy usage and energy-related costs. Meridian City Council Meeting Agenda May 14, 2019 – Page 207 of 231 Page 32 Summary Meridian is committed to constructing and maintaining energy efficient buildings for municipal operations. The City of Meridian spends approximately $162,929 on electricity and $60,560 on natural gas annually at City Hall, Fire and Police buildings (Idaho Power, Intermountain Gas billing records, 2018). A focus on reducing Meridian’s building energy use can both save money and promote the City as an example for the community on building resilient and efficient facilities. Reduction of energy use can be done through equipment upgrades, procurement of efficient equipment, improved construction and operation practices, and resource conservation measures. Sustainability in Practice City Hall is a great example of a high performance building — achieving a LEED silver rating for new construction. LEED certification verifies sustainable strategies in five areas: sustainable site development, water savings, energy efficiency, materials and resources selection, and indoor environmental quality. City Hall also received the Energy Star award from EPA for continued energy efficient performance and optimization. Other high performing buildings receiving Idaho Power new construction rebate incentives include the WRRF Administration building, UV disinfection building, the WRRF Lab, and the Public Safety Training Facility. Some buildings have also undergone energy efficiency retrofits include: Police Station lighting upgrades, Water Administration HVAC controls, and City Hall HVAC controls. REDUCE ENERGY IN CITY FACILITIES City Hall Energy Use (includes fees) 6.2 ENERGY EFFECIENCY AND CONSERVATION Page 33 DRAFT Objectives  Reduce energy related building operating costs where feasible and practical.  Summarize energy efficiency projects completed or underway.  Develop a prioritized list of improvement opportunities for future new and retrofit projects. Actions  Evaluate utilization of energy management systems in municipal buildings to track and reduce energy costs for lighting, heating and cooling.  Evaluate City Hall lighting retrofit feasibility.  Evaluate and implement behavior based energy savings opportunities such as: changes in individual or organizational behavior such as turning off lights, temperature control, and adjusting electronics power settings.  Establish target energy reduction levels based on best practices, example projects, and historical data. Performance Measures  Increased awareness of behavior based energy conservation measure results.  Meet or exceed target reduction levels of energy usage and related costs. Meridian City Council Meeting Agenda May 14, 2019 – Page 208 of 231 Page 34 Objectives  Reduce energy used and electricity cost in street lighting where feasible.  Assist Engineering in identifying alternate funding sources other than General Fund dollars (partnerships, grants, etc.). Summary The City of Meridian spends approximately $350,000 annually on electricity to power over 7,200 street lights maintained by the City, local homeowners associations, and Idaho Power (Idaho Power billing records, 2018). The City pays electricity on street lights owned and maintained by HOAs and Idaho Power. Electricity rate schedules vary according to ownership, meters, bulb type, and maintenance agreements. Technology used in street light lamps is rapidly improving. Newer high-efficiency LED street lamps last longer, are capable of emitting more light, require less maintenance, and use about half the energy of older HPS units. Significant reduction of energy use can be achieved over time through the upgrade of older HPS fixtures to energy efficient LED fixtures. Streetlight Ownership December 2018 HPS LED City of Meridian 4797 1101 HOA 877 0 Idaho Power 437 0 REDUCE ENERGY IN CITY STREETLIGHTS 6.2 ENERGY EFFECIENCY AND CONSERVATION Page 35 DRAFT Sustainability in Practice Streetlight specifications in the Meridian Design Standards were changed in 2016 to require the use of photocells and energy efficient LED fixtures in all newly constructed street lights. When a roadway is widened or modified as part of development, older High Pressure Sodium (HPS) street lights are upgraded to LED lamps and fixtures. In FY 2018 alone, 584 new LED street lights were installed as a result of development. Not all of these new lights are reflected in the inventory below. Actions  Update plan for phased approach of LED lighting upgrades.  Update return on investment to retrofit HPS streetlights.  Identify and evaluate grant funding opportunities for lighting retrofits.  Establish calendar of annual grant cycles that pertain to street lighting.  Submit applications for grant funding. Performance Measures  200 HPS light fixtures retrofitted to LED fixtures within four years.  10% reduction of energy usage of existing street lights within four years.  Identify four grant funding opportunities within four years to accelerate retrofit program. Meridian City Council Meeting Agenda May 14, 2019 – Page 209 of 231 Page 36 6.3 WATER CONSERVATION Summary Meridian relies on groundwater as the single source for all potable water. By monitoring water levels at several of its wells, the City has not found any statistically significant decline indicating water is being used faster than natural recharge is occurring. The City is producing water at a sustainable rate. However, increased demand, drought conditions, or a change in water supply management practices could create possible shortages in the future. Preparing water conservation programs now will help ensure Meridian has an adequate water supply as we continue to grow. Sustainability in Practice A Water Conservation Plan Working Group composed of citizens, business representatives, environmental organizations, and City staff developed a Water Conservation Plan in 2011. The plan identifies past, current, and future water conservation actions and goals designed to promote environmentally and economically sound use of available water resources. Idaho’s first Class A wastewater re-use program was started by the City of Meridian in 2009 and currently supplies reclaimed water to some customers through a network of “purple pipe” — offsetting the demand upon the City’s potable water supply. The success of the reclaimed water program presents an innovative and strategic opportunity in the development of Meridian’s water conservation program. Objectives  Preserve, protect, and extend the useful life of the City’s water supplies.  Maximize alternate sources as appropriate, such as reclaimed water, to preserve domestic potable supply.  Promote environmentally and economically sound use of available water resources. Actions  Update Water Conservation Plan.  Review and update water conservation education/outreach materials and kits.  Evaluate expansion and alternative uses of reclaimed water.  Evaluate operational changes that may conserve water. Performance Measures  Reduce per-capita water usage in a fiscally sound manner.  Extend the life of current water sources and distribution systems and delay the need for additional wells to be brought on line. Page 37 DRAFT Meridian City Council Meeting Agenda May 14, 2019 – Page 210 of 231 Page 38 Summary City operations generate a significant amount of waste through general facility use and operation of our public works utilities that is recycled or disposed at our local landfill. The City recognizes the need to evaluate our waste stream to ensure a best use of our natural resources and environment using the practice of reduce, reuse, and recycle. Understanding our waste stream characteristics and accurate volume measurement is an important first step in identifying and evaluating waste reduction measures. Waste generated through City operations can be reduced through preferred purchasing and efficiently managing materials with recoverable value that can be reused or recycled. 6.4 SOLID WASTE RECYCLING, & WASTE REDUCTION Page 39 DRAFT Sustainability in Practice Meridian buildings and facilities offer an assortment of recycling bins in public areas, common areas, and individual offices. Information Technology has implemented a program to reduce paper and printing through expanded use of electronic documents and default double-sided printing on network printers. Objectives  Increase waste reduction and recycling awareness among employees.  Reduce amount of materials with recovery potential from being landfilled. Actions  Establish a baseline of PW operations waste and recyclables volume.  Provide education and outreach to employees on waste reduction/ recycling options.  Identify materials that are to be reduced and recycled and conduct a targeted waste reduction campaign.  Evaluate green purchasing practices.  Evaluate biosolids disposal alternatives. Performance Measures  Reduction in the amount of waste sent to landfill.  Increase the amount of recoverable or recyclable materials. Meridian City Council Meeting Agenda May 14, 2019 – Page 211 of 231 Page 40 6.5 SUSTAINABLE OPERATIONS STRATEGIC PLAN INTEGRATION Page 41 DRAFT City Strategic Plan Objective 4.E.2 Develop Citywide Internal Sustainable Programs To guide the incorporation of sound environmental principles and practices into the daily operations of the City as well as expand the community’s understanding and support for sustainability initiatives in three components: economic vitality, environmental integrity and social equity. The Sustainable Operations Team proposes and evaluates sustainability initiatives and recommends projects for detailed feasibility and triple bottom line analysis. The table below describes existing sustainability initiatives and projects identified by the Sustainable Operations Team for detailed analysis. The City Strategic Plan’s goal is to increase public understanding of Meridian as a community that is improving its environment through sustainable initiatives and programs. Sustainability Program Strategy Description Program Status Recommended For Detailed Analysis? City Hall Lighting Retrofit Replace fluorescent lighting with energy efficient LED. Under Review Yes Post Aeration Blower Retrofit Assess feasibility of adding VFD to post aeration blower. In Progress Yes Street Light Retrofit Replace High Pressure Sodium lights with energy efficient LED. In Progress Yes Biosolids Landfill Alternatives Assess feasibility of landfill disposal alternatives including beneficial use of biosolids. Under Review Yes Biogas Energy Use Assess feasibility of utilizing biogas currently flared to atmosphere for Combined Heat Power (CHP) or Renewable Natural Gas (RNG). Under Review Yes Water System Efficiency Water System Optimization Cohort participation evaluated Meridian’s water system for energy efficiency and determined it is the most efficient water system in the region. Complete No Homecourt Lighting Retrofit Parks Department Homecourt facility replaced fluorescent lighting with energy efficient LED Complete No Utility Lighting Upgrade Convert lighting in various water and wastewater facilities internal and external to energy efficient LED In Progress No Meridian City Council Meeting Agenda May 14, 2019 – Page 212 of 231 Page 42 Page 43 DRAFT To successfully protect our environment and promote sustainable initiatives, the Environmental Programs section of the Public Works Department provides leadership in policy, program development and implementation. The Environmental Program accomplishes its work through supportive alignment with various divisions and departments throughout the City and collaborative partnerships with stakeholders and community partners to achieve our City’s vision of making Meridian a premier place to live, work and raise a family. This plan will guide the direction of Environmental Programs through documenting ongoing actions, new initiatives and creating performance metrics to be accomplished. A detailed table accompa- nies this plan outlining timeline and responsibilities of key actions and initiatives described in this plan. The Environmental Programs Coordinator is tasked with keeping this plan and the accompanying table up-to-date through an annual addendum. The Environmental Programs Plan is subject to modification with the intent to adapt it to changes in the City’s priorities and alignment with the City’s Strategic and Comprehensive Plans. Next steps after plan adoption:  Providing updates to City Strategic Plan database.  Prioritize strategies and resource needs to develop appropriate budget and staff resources.  Coordinate with stakeholders internal and external.  Review progress and update the Plan accordingly. See Appendix ‘A’ for a table of project initiatives and timelines. 7.0 IMPLEMENTATION Meridian City Council Meeting Agenda May 14, 2019 – Page 213 of 231 Page 44 Page 45 DRAFT Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 2 1 4 o f 2 3 1 Page 46 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 2 1 5 o f 2 3 1 Meridian City Council Meeting Agenda May 14, 2019 – Page 216 of 231 E IDIAN*,----- I DAHO CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 9 F Project File Name/Number: Item Title: Public Works Design Standards Update Meeting Notes: y��(A I TEM SHEET C ouncil Agenda I tem - 9.F. Presenter: Warren S tewart, P.E., City E ngineer Estimated Time for P resentation: 5 min. Title of I tem - Public Works: D esign S tandards Update (Action Item) F or the past several mo nths there has been a collaborative effo rt to up d ate the P ub lic Works Department Design S tandards ad o p ted in 2016. T hey have b een helpful in provid ing guid anc e and direc tion to those p rep aring and sub mitting utility p lans to the C ity of Meridian, b ut it is time to refres h s ome o f the informatio n and correc t s o me of the errors in the 2016 doc ument. O verall the c hanges are mino r and s o me s ec tions haven’t c hanged at all. AT TAC HM E NT S: Description Type Upload D ate P ublic Works Memo C over Memo 5/6/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 217 of 231 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 2 1 8 o f 2 3 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 2 1 9 o f 2 3 1 EIDIAN*,----- DAHO CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 9 G Project File Name/Number: Item Title: Public Works Budget Amendment for FY2019 In the Amount of $57,750 for Wastewater Sewer Line and Manhole Repair Meeting Notes: Ff I TEM SHEET C ouncil Agenda I tem - 9.G. Presenter: Dale Bolthouse Estimated Time for P resentation: 10 min Title of I tem - Public Works: B udget Amendment for F Y 2019 in the Amount of $57,750 for Wastewater Sewer L ine and M anhole Repair [Action Item) T his funding will complete repairs to two manholes, removing possible driving hazards in the local roadway and will repair six sewer service lines to C ustomer homes in the S olterra S ubdivision AT TAC HM E NT S: Description Type Upload D ate P W Memo and B udget A mendment C over Memo 5/1/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 220 of 231 Meridian City Council Meeting Agenda May 14, 2019 – Page 223 of 231 Meridian City Council Meeting Agenda May 14, 2019 – Page 224 of 231 Meridian City Council Meeting Agenda May 14, 2019 – Page 225 of 231 C) O C CD a 71 N O (D Cw 7 O n ro T N 3 0 N u (D o v Ln V V N O 0) O) Q1 Q1 Ql Ql p1 Ol - (- Ol Q) - 0 0 0 0 0 0 0 0 0 0 0 0 0 W W W W W W W W W W W W W W (!1 Ul Ul Vl W W (!1 W W (/1 (/1 W N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 0 0 0 0 0 0 0 m ((D v m m � 0 � O m n 3 O� pCj N o W D (n oa C) — o v ,Y ro Ln m � m C) D � � � n O N 0 0 0 0 0 0 0 0 0 0 0 0 0 r+ 2 3 Q 3 � � � (mmQ � m p (D r --h N D j 3 7 G) (D p y 3 rr ! 3 Q G) Ln (D n G) m O — � ( m d0 a ED fp � rDA v V V Ln O iR V/ L, V LnO Ql Ql Ql Ql Ol Ql Ql Ol 0 0 0 0 0 0 0 0 W W W W W W W W Ln l71 V1 (fl (!1 Vl l!1 Vl N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 A A A A A A A A N O N O N O O W N N N N In N W N N N I--� O A N O O Ol O O 0 0 0 0 0 0 0 0 m ((D v m m � 0 � O m n 3 O� pCj N o N D (n oa C) — o v ,Y ro m m � m C) D � � � n O — O v N O W 3 v O r+ 2 3 Q 3 � � � (mmQ � m p (D r --h N D j O O It A 0 C l J C 1 N 0- ! rh Xk o 0- U rt O (D (D T fi n �* (o n c 'O. -0 C cu "O. (D 3 (U 0 Q ((D m � 0 3 3 N o o O C) o v N 0 (^ m C) d N O W 3 O r+ 2 Q 3 (mmQ O (D r --h K D j 3 7 G) (D y 3 rr ! 3 Q G) (D n G) m O — � ( 3 3 D Z5 (D zr- 3 ro o -� 3 3 3 l+J T m ro a (D 0 RC1 m Q _0 uu 0O Ln 3 OS r � c1' r -r v n r+3 D 1,J�� ' - o o ' = r (D � rt z ©© o �l 0 0 rA O O l J rh Xk 2C O (D (D T fi n n c 'O. -0 C cu "O. (D 3 (U 0 Q ((D m � 0 3 3 N O C) --Ti N 0 (^ m C) (A O W 3 O 2 Q 3 (mmQ O (D r --h D j 3 7 G) (D 3 rr ! 3 Q (D n m O — � ( m d0 a ED fp � 3 3 D Z5 (D zr- 3 ro o -� 3 3 3 l+J T m ro a (D 0 RC1 m Q _0 uu 0O Ln 3 OS r � c1' r -r v n r+3 D 1,J�� ' - o o ' = r (D � rt z ©© o �l 0 0 rA M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 1 4 , 2 0 1 9 – P a g e 2 2 2 o f 2 3 1 Meridian City Council Meeting Agenda May 14, 2019 – Page 223 of 231 Meridian City Council Meeting Agenda May 14, 2019 – Page 224 of 231 Meridian City Council Meeting Agenda May 14, 2019 – Page 225 of 231 ` EIDA IDIAN*,----IZ HO CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 10 A Project File Name/Number: H-2018-0097 Item Title: Ordinance No. 19-1825 An Ordinance (H-2018-0097 - Smith Rezone) For The Re -Zone Of A Parcel Of Land Being A Portion Of The Block 3 Of F.A. Nourse's Third Addition, As Filed For Record In The Office Of The Ada County Recorder, Boise, Idaho In Book 6 Of Plats At Page 289 Lying In The NW 1/4 Of Section 7, Township 3 North, Range 1 East, Boise Meridian, City Of Meridian, Ada County Idaho; Establishing And Determining The Land Use Zoning Classification From C -C (Community Business) Zoning District To O -T (Old Town) Zoning District In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. Meeting Notes: �✓ APPflUIEU I TEM SHEET C ouncil Agenda I tem - 10.A . Presenter: Chris J ohnson Estimated Time for P resentation: 2 minutes Title of I tem - Ordinance No. 19-1825: An Ordinance (H-2018-0097 – S mith Rezone) For T he Re-Zone Of A P arcel O f L and Being A Portion Of T he Block 3 O f F.A. Nourse’s T hird Addition, As Filed F or Record In T he Office Of T he Ada C ounty Recorder, Boise, Idaho In B ook 6 Of Plats At P age 289 Lying In T he NW ¼ Of S ection 7, Township 3 North, Range 1 East, B oise M eridian, C ity Of M eridian, Ada C ounty Idaho; E stablishing And D etermining T he L and Use Zoning Classification F rom C-C (C ommunity Business) Zoning D istrict To O- T (Old Town) Zoning D istrict In T he M eridian C ity Code; P roviding T hat Copies Of T his Ordinance S hall B e F iled With T he Ada County Assessor, T he Ada County Recorder, And T he Idaho State Tax Commission, As Required By L aw; And P roviding F or A S ummary Of T he Ordinance; And P roviding F or A Waiver Of T he Reading Rules; And P roviding An Effective D ate. Smith R ezone Ordinance AT TAC HM E NT S: Description Type Upload D ate S mith Rezone Ordinance Ordinance 5/8/2019 S mith Rezone E xhibit A E xhibit 5/8/2019 S mith Rezone E xhibit B E xhibit 5/8/2019 S mith Rezone S ummary Ordinance 5/8/2019 Meridian City Council Meeting Agenda May 14, 2019 – Page 226 of 231 ADA COUNTY RECORDER Phil McGrane 2019-040814 BOISE IDAHO Pgs=4 BONNIE OBERBILLIG 05/16/2019 08:08 AM CITY OF MERIDIAN, IDAHO NO FEE CSI I Mall guy 1 x1.7111 IFE-10 3 9 31►/_I►Cy 12121119ka 3► y BY THE CITY COUNCIL: BERNT, BO. PALMER,• AN ORDINANCE (H-2018-0097 — SMITH REZONE) FOR THE RE -ZONE OF A PARCEL OF LAND BEING A PORTION OF THE BLOCK 3 OF F.A. NOURSE'S THIRD ADDITION, AS FILED FOR RECORD IN THE OFFICE OF THE ADA COUNTY RECORDER, BOISE, IDAHO IN BOOK 6 OF PLATS AT PAGE 289 LYING IN THE NW 1/40F SECTION 7, TOWNSHIP 3 NORTH, RANGE I EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY IDAHO; ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION FROM C -C (COMMUNITY BUSINESS) ZONING DISTRICT TO O -T (OLD TOWN) ZONING DISTRICT IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" is within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for re -zoning by the owner of said property, to -wit: Scott Smith SECTION 2. That the above-described real property is hereby re -zoned from C -C (Community Business) to O -T (Old Town) Zoning District in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to re -zone said property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. RE ZONE ORDINANCE— SMTTH REZONE - H-2018-0097 PAGE 1 OF 2 Meridian City Council Meeting Agenda May 14, 2019 — Page 227 of 231 SECTION 7. This ordinance shall be in full force and effect fiom and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of , 2019. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, thisjI t4 41 ay of hW ,AGO Cid, , •�._ _._____. �' _ MAYOR TAMMY de WEERD STATE OF IDAHO, ) ) ss: County of Ada -01 ) 26dq On this tT day of RN,`18, before me, the undersigned, a Notary Publi ndor said State, personally appeared TAMMY de WE and CbV i5,Tknown tome to be the Mayor and Xi Mierkr respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN 0TVF yV R QF I.h�v�h�rgu�ito_set my hand and affixed my official seal the day and year first above written. CHARLENE WAY COMMISSION #67390i NOTARY PUBLIC STATE OF IDAHO R1E ZONE O W1ft1Wj-0097 War� PGtlpljGE 2 OF 3 1ut.01 oU nV�NtA daON1 �hp wrnmi9b5ioh pi - 3 -28-202.2- EXHIBIT A Smith Rezone – H-2018-0097 Meridian City Council Meeting Agenda May 14, 2019 – Page 229 of 231 EXHIBIT B Smith Rezone – H-2018-0097 Meridian City Council Meeting Agenda May 14, 2019 – Page 230 of 231 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 19- VZS PROVIDING FOR RE ZONING ORDINANCE An Ordinance of the City of Meridian granting re -zoning of a parcel of land being a portion of the Block 3 of F.A. Nourse's Third Addition, as filed for record in the office of the Ada County Recorder, Boise, Idaho in Book 6 of Plats at page 289 lying in the NW 1/4 of Section 7, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County. This parcel contains 0.733 acres more or less. Also, this parcel is SUBJECT TO all easements and rights-of-way of record or implied. As in attached exhibit `B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the JLA*' day of q , 2019. City of Mayor By: — Clerk First Reading V 6-- N -� - Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902: YESNO Second eading:g: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 19- ZS The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No.19--IK2,6 of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this 1 W day of M Q U 12019. William. L.M. Nary City Attorney RE ZONE ORDINANCE SUMMARY- SMITH REZONE - H-2018-0097 PAGE 1 C/rE IDIANFZI DA ,+-- HO CITY COUNCIL WORKSHOP MEETING AGENDA Agenda Item Number: 11 Project File Name/Number: Item Title: Future Meeting Topics Meeting Notes: C�Vl N+ �J CITY COUNCIL WORKSHOP MEETING AGENDA May 14, 2019 Agenda Item Number: 12 Project File Name/Number: Item Title: Executive Session per Idaho State Code 74-206 (1)(f) To Communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated and (j) To consider labor contract matters authorized under section 74-206 (1)(a) and (b), Idaho Code Meeting Notes: n �c� �kPcu j,v� S�S�;��,:L15 ou'- o� lixieculiq <SSIo� < MVV