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2019-05-07 C I T Y C OUNCI L R EGU L A R M EET I NG AGENDA C ity Council Chamber s 33 E ast B roadway Avenue M er idian, I daho Tuesday, M ay 7, 2019 at 6:00 P M 1. Roll-C all Attendance _X_ A nne L ittle Roberts _X_ J oe B orton _X_ Ty P almer _X_ Treg B ernt _X_ Genesis Milam _X_ L uke Cavener Mayor Tammy de Weerd 2. P ledge of Allegiance 3. Community Invocation by T roy D r ake of C alvar y C hapel M er idian 4. Adoption of Agenda – Adopted 5. Announcements 6. F uture M eeting Topics - Public F orum (Up to 30 M inutes M aximum) Signing up prior to the start of the meeting is required. This time is reserved for the public to address thei r elected officials regarding matters of general interest or concern of public matters and is not specific to an active land use/development application. By law, no decisions can be made on topics presented under this public comment section, other than the City Council may request that the topic be added to a future meeting agenda for a more detailed discussion or action. The Mayor may also direct staff to further assi st you i n resolving the matter following the meeting. 7. Consent Agenda [Action Item] - Appoved A. Approve M inutes of April 23, 2019 C ity Council Regular M eeting B. S tonemont S ubdivision S anitary S ewer and Water M ain E asement No. 2 C. F inal P lat for C aven Ridge E states West Subdivison No. 2 (H-2019- 0048) by L asher E nterprises, L ocated E ast of S. M er idian Rd. and S outh of E. Victory Rd. D. F inal Order for B ainbridge Hess No. 2 (H-2019-0047) by D allas Hess, I nc., L ocated 1/4 mile S outh of W. Chinden B lvd., E ast of N. Black C at Rd. E. F inal Order for M ovado G r eens No. 2 (H-2019-0028) by D evC o, LLC , L ocated at 4155 E. O ver land Rd. F. F inal Order for O aks Nor th S ubdivision No. 2 (H-2019-0024) by Toll S outhwest, LLC , L ocated at 6060 W. M c M illan Rd. G. F inal Order for O aks Nor th S ubdivision No. 3 (H-2019-0025) by Toll S outhwest, LLC , L ocated at 6060 W. M c M illan Rd. H. F inal Order for Volterra Heights S ubdivision No. 4 (H-2019-0030) by WH P acific, Inc., L ocated South of W. M c M illan Rd. midway between N. Ten M ile Rd. and N. B lack C at Rd. I. F inal Order for Volterra Heights S ubdivision No. 5 (H-2019-0029) by Cottonwood D evelopment, LLC , L ocated S outh of W. M cM illan Rd between N. Ten M ile Rd. and N. B lack C at Rd. J. F inal Order for Whitecliffe E states No. 1 (H-2019-0033) by E ngineering S olutions, LLP, L ocated at 943 W. M cM illan Rd. K. F indings of F act, C onclusions of L aw for B engal P arking (H-2019- 0045) by West Ada S chool D istr ict, L ocated at 915 E . C entral D r. L. F indings of F act, C onclusions of L aw for I C O M P ar king E xpansion (H-2019-0019) by T he L and G roup, L ocated at 885 S . L ocust Grove Rd. M. F indings of F act, C onclusions of L aw for Q uintale C ondominiums P roject No. 1 (H-2019-0031) by T -O E ngineers, L ocated at 4574 N. Ten M ile Rd. N. Revised F indings of F act, C onclusions of L aw for Razzberry Villas (H-2019-0130) by E d B owman, L ocated at 1434 and 1492 S tar D r. O. D evelopment Agreement Rackham S ubdivision (H-2019-0005) with Idaho C entr al C r edit Union (O wner) and B VA D evelopment, LLC (D eveloper), L ocated at 1020 S. E agle Rd. P. P rofessional S er vices Agr eement for M eridian Ar ts C ommission S trategic P lanning S er vices with D elta J ames for Not-to-E xceed $1,575 Q. P rogram Year 2018 C ommunity D evelopment B lock G rant Amendment to M eridian D evelopment C orporation Agreement for a Not-to-E xceed Amount of $362,195.11 R. Approval of C hange O rder 2 to Sonntag Recr eation, LLC for the “Design, S upply & Installation of D iscovery P ark P layground” pr oject for a Not-To-E xceed amount of $147,145. S. Approval of Awar d of Bid and Agr eement to Coonse Well D rilling & P ump C o. for “S ettler s P ark Well Replacement” P r oject for a Not- To-E xceed Amount of $137,996.71. T. Approval of Awar d of Bid and agr eement to Challenger Companies, Inc. for “S C AD A P RV ’s Upgr ades 22, 31, & 32” pr oject for a Not-To-E xceed amount of $79,400.00. U. AP I nvoices for P ayment - 04/19/19 - $1,228,873.82 V. AP I nvoices for P ayment - 04/25/19 - $62,472.53 W. AP I nvoices for P ayment - 04/30/19 - $153,690.39 X. AP I nvoices for P ayment - 05/01/19 - $222,430.50 Y. AP I nvoices for P ayment - 05/08/19 - $334,651.06 Z. Approval of Awar d of Bid and agr eement to G olden Envir o, LLC for “Digester 5 C leaning” for a Not-To-E xceed amount of $109,842.00. 8. Items M oved F rom T he C onsent Agenda [Action Item] 9. Community I tems/Presentations A. M ayor's Youth Advisory C ouncil Update 10. D epar tment Reports A. Community D evelopment B lock G r ant P r ogram Year 2019 F unding Recommendations 11. Action I tems Land Use Public Heari ng Process: After the Public Hearing is opened the staff report will be presented by the assigned City planner. Followi ng Staff's report the applicant has up to 15 mi nutes to present thei r applicati on. Each member of the public may provi de testimony up to 3 minutes or if they are representi ng a larger group, such as a Homeowners Associati on, they are allowed 10 mi nutes. The applicant is then allowed 10 addi ti onal minutes to respond to the public's comments. No additional public testi mony i s taken once the public hearing is cl osed. The Ci ty Council may move to continue the item for additional information or vote to approve or deny the item with or without changes as presented. The Mayor is not a member of the Ci ty Council and pursuant to Idaho Code does not vote on public heari ng items, unl ess to break a tie vote. A. I mpact F ee Ad visory C ommittee: Impact F ee S tudy Report and Acceptance Request - Adopted B. P ublic Hearing for K nighthill C enter S ubdivision (H-2019-0043) by J RW C onstr uction, L ocated 6343 N. L inder Road - Approved 1. R equest: A S hort P lat of 2 buildable lots on approximately 1.61 acres in the C -G zoning district. C. P ublic Hearing C ontinued fr om April 2, 2019 for S tapleton S ubdivision (H-2018-0129) by S tapleton, LLC , L ocated at the S W corner of S . M er idian Rd./S H 69 and W. Harris S t. - Approved 1. R equest: A nnexation and Z oning of 38.15 acres of land with an R - 15 zoning district; and 2. R equest: P reliminary P lat consisting of 223 building lots and 27 common lots on 35.67 acres of land in the R-15 zoning district D. P ublic Hearing for E ast Ridge No. 1 (H-2019-0041) by D evco D evelopment, LLC, L ocated on the Nor th S ide of E . L ake Hazel Rd, West of S . E agle Rd. - Approved 1. R equest: A City C ouncil Review to allow the 40 f oot irrigation easement graphically depicted along the rear boundary of L ots 5-10 and a portion of L ot 11, B lock 1 to remain as an easement on the buildable lots rather than contained in a common lot 12. O rdinances A. O rdinance No. 19-1824: Author izing Community S ervice Officer s to E nfor ce F ire C ode P ar king Regulations - Approved 13. F uture M eeting Topics All mater ials presented at public meetings shall bec ome pr oper ty of the C ity of Meridian. Any one desir ing accommodation for disabilities related to doc uments and/or hearing, please c ontac t the C ity Clerk's Offic e at 888-4433 at least 48 hours prior to the public meeting. Meeting Adjourned at 8:40 PM Meridian City Council Workshop May 7, 2019. A Meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, May 7, 2019, by Council President Joe Borton. Members Present: Joe Borton, Luke Cavener, Ty Palmer, Genesis Milam, Anne Little Roberts and Treg Bernt. Members Absent: Tammy de Weerd. Also present: Chris Johnson, Bill Nary, Bill Parsons, Sonya Allen, Stephanie Leonard, Kyle Radek, Crystal Campbell, Berle Stokes, Joe Bongiorno, Steve Siddoway and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Treg Bernt __X___Genesis Milam __X___Lucas Cavener ____ Mayor Tammy de Weerd Borton: Good evening, everybody. Welcome. Tuesday, May 7th. It is 6:00 o'clock. We will begin tonight -- it's our regular City Council meeting and we have roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance Borton: Thank you. Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge. (Pledge of Allegiance recited.) Item 3: Community Invocation by Troy Drake of Calvary Chapel Meridian Borton: Item No. 3, our community invocation. We will be led tonight by Pastor Troy Drake. Thank you for joining us tonight. Drake: My pleasure. would you join me in a word of prayer. Oh, God, first I just want to acknowledge that you are just so good and we appreciate your grace and this place that you have made, created for us to live and you have given us life and so we appreciate that so much, God, and -- and, Lord, I'm also grateful for the country that we live in, that we have freedom to pursue our hopes and dreams and live where we want to and -- and -- and enjoy our -- our great freedom that so many have sacrificed for us ahead of us and -- and, Lord, also we are grateful for the city that we have and the peace and -- and prosperity that there is. It's -- it's an awesome thing, Lord. Thank you for all those who Meridian City Council Meeting Agenda May 21, 2019 – Page 8 of 576 Meridian City Council Mary 7, 2019 Page 2 of 55 serve here. Lord, we are praying for the first responders this evening. The police and -- and those who help with medical emergencies and, you know, just all those who -- who serve the public, God, I pray that you would provide for them and -- and that there would be peace and safety here tonight. Lord, also we are -- we are thinking of those who are poor or maybe hungry this evening and I pray that they would find their -- their way to some place where they could get their needs met, those services that are available to them and that we would show them love and -- and last, but not least, God, I just pray for the Council here tonight and all the things that are discussed, the city business and -- and all those matters big and small. I pray, God, that you would bless the servants that represent us and, God, that you would give them lots of wisdom and grace and so we thank you so much, in Jesus' name, amen. God bless you guys. Thank you. Item 4: Adoption of Agenda Borton: Item No. 4, Adoption of the Agenda. Cavener: Mr. President? Borton: Mr. Cavener. Cavener: Let's see. No need to make any changes, so I move we adopt the agenda as presented. Milam: Second. Borton: It's been moved and seconded to adopt the agenda as published . All those in favor say aye. Agenda is adopted. MOTION CARRIED: ALL AYES. Item 5: Announcements Borton: Item No. 5, Announcements. This was suggested -- I think Councilman Cavener had recommended we try and move it to the front when we have got more of a crowd talking about some of the upcoming events and some announcements . Unplug and Be Outside all week is this week. There is dozens of events. The city website has a description of all the ways and opportunities you can unplug or you can not look at a website and literally unplug and, then, run around and get fresh air. Kind of a trap there. Main Street Market is Saturday, 9:00 to 2:00, on Broadway. It's expanded much bigger and better this year. And Main to Meridian groundbreaking is May 13th, 4:30, on the corner of Main and Broadway. You can tell that there is lots of work going on and things have been leveled, so that will occur on May 13th. And we have today at noon our very own Councilman Genesis Milam was recognized, rightfully so, by the Chamber to receive the Chairman's Award for her vast array of services and kindness and work you do in our community. So, I'm glad that you were honored and recognized for that. Meridian City Council Meeting Agenda May 21, 2019 – Page 9 of 576 Meridian City Council Mary 7, 2019 Page 3 of 55 Milam: Thank you. Borton: You help out in a lot of ways in our community. So, that was great. And, then, last, but not least, also today the Meridian Library District, your library announced that they were selected and received the National Medal for Museum and Library Services . The gold medal. It's a huge award and recognition for our library district for what they do in our community. Gretchen and their staff will be heading back to DC later on to accept the award. It's very prestigious and libraries around the country -- she has described have reached out to congratulate her. So, it's a testament to the great work that our Library District does in our community. So, if you go to the library tell the staff congrats and if you see Gretchen let her know as well. Those are the announcements. So far so good. Item 6: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) Borton: Future meeting topics. Mr. Clerk, anyone sign up? Johnson: Mr. President, nobody was signed in. Item 7: Consent Agenda [Action Item] A. Approve Minutes of April 23, 2019 City Council Regular Meeting B. Stonemont Subdivision Sanitary Sewer and Water Main Easement No. 2 C. Final Plat for Caven Ridge Estates West Subdivision No. 2 (H- 2019-0048) by Lasher Enterprises, Located East of S. Meridian Rd. and South of E. Victory Rd. D. Final Order for Bainbridge Hess No. 2 (H-2019-0047) by Dallas Hess, Inc., Located 1/4 mile South of W. Chinden Blvd., East of N. Black Cat Rd. E. Final Order for Movado Greens No. 2 (H-2019-0028) by DevCo, LLC , Located at 4155 E. Overland Rd. F. Final Order for Oaks North Subdivision No. 2 (H-2019-0024) by Toll Southwest, LLC , Located at 6060 W. McMillan Rd. G. Final Order for Oaks North Subdivision No. 3 (H-2019-0025) by Toll Southwest, LLC, Located at 6060 W. McMillan Rd. H. Final Order for Volterra Heights Subdivision No. 4 (H-2019-0030) by WH Pacific, Inc., Located South of W. McMillan Rd. midway between N. Ten Mile Rd. and N. Black Cat Rd. Meridian City Council Meeting Agenda May 21, 2019 – Page 10 of 576 Meridian City Council Mary 7, 2019 Page 4 of 55 I. Final Order for Volterra Heights Subdivision No. 5 (H-2019-0029) by Cottonwood Development, LLC , Located South of W. McMillan Rd between N. Ten Mile Rd. and N. Black Cat Rd. J. Final Order for Whitecliffe Estates No. 1 (H-2019-0033) by Engineering Solutions, LLP, Located at 943 W. McMillan Rd. K. Findings of Fact, Conclusions of Law for Bengal Parking (H- 2019-0045) by West Ada School District, Located at 915 E . Central Dr. L. Findings of Fact, Conclusions of Law for ICOM Parking Expansion H-2019-0019) by The Land Group, Located at 885 S . Locust Grove Rd. M. Findings of Fact, Conclusions of Law for Quintale Condominiums Project No. 1 (H-2019-0031) by T -O Engineers, Located at 4574 N. Ten Mile Rd. N. Revised Findings of Fact, Conclusions of Law for Razzberry Villas H-2019-0130) by Ed Bowman, Located at 1434 and 1492 Star Dr. O. Development Agreement Rackham Subdivision (H-2019-0005) with Idaho Central Credit Union (Owner) and BVA Development, LLC Developer), Located at 1020 S. Eagle Rd. P. Professional Services Agreement for Meridian Arts Commission Strategic Planning Services with Delta James for Not-to-Exceed 1,575 Q. Program Year 2018 Community Development Block Grant Amendment to Meridian Development Corporation Agreement for a Not-to-Exceed Amount of $362,195.11 R. Approval of Change Order 2 to Sonntag Recreation, LLC for the Design, Supply & Installation of Discovery Park Playground” project for a Not-To -Exceed amount of $147,145. S. Approval of Award of Bid and Agreement to Coonse Well Drilling & Pump Co. for “Settlers Park Well Replacement” Project for a Not-To -Exceed Amount of $137,996.71. T. Approval of Award of Bid and agreement to Challenger Companies, Inc. for “SCADA PRV ’s Upgrades 22, 31, & 32” project for a Not-To -Exceed amount of $79,400.00. Meridian City Council Meeting Agenda May 21, 2019 – Page 11 of 576 Meridian City Council Mary 7, 2019 Page 5 of 55 U. AP Invoices for Payment - 04/19/19 - $1,228,873.82 V. AP Invoices for Payment - 04/25/19 - $62,472.53 W. AP Invoices for Payment - 04/30/19 - $153,690.39 X. AP Invoices for Payment - 05/01/19 - $222,430.50 Y. AP Invoices for Payment - 05/08/19 - $334,651.06 Z. Approval of Award of Bid and agreement to Golden Enviro, LLC for Digester 5 Cleaning” for a Not-To -Exceed amount of $109,842.00. Borton: Okay. That moves us to Item No. 7, the Consent Agenda. Cavener: Mr. President? Borton: Mr. Cavener. Cavener: I move we approve the Consent Agenda as published, for the Council President to sign and the Clerk to attest. Milam: Second. Borton: It's been moved and seconded to approve the Consent Agenda as published. If there is no discussion, Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. MOTION CARRIED: ALL AYES. Item 8: Items Moved From The Consent Agenda [Action Item] Item 9: Community Items/Presentations A. Mayor's Youth Advisory Council Update Borton: Thank you, everybody. Item No. 9 under Community Items and Presentations, we have our MYAC, our youth council update. Mr. Hutchins, welcome. Thanks for coming tonight. The podium is yours. Hutchins: Thank you, Council. Borton: You bet. Meridian City Council Meeting Agenda May 21, 2019 – Page 12 of 576 Meridian City Council Mary 7, 2019 Page 6 of 55 Hutchins: I'm the vice-chair for Mayor's Youth Advisory Council. Ben Hutchins. And, yeah, first of all, we just recently had at our last meeting the MYAC elections, so I'm going to introduce to you our new members. Some new faces and some old ones. This year we have Jaelahna Coursey as our chair. Abby Hutchins, my sister, is going to be filling my position next year as vice-chair. Cashon Neely is going to be our secretary. Courtney McBride is our communications coordinator. Chloe Robbins is our social coordinator. And, then, our school ambassadors we have Luke Amar for Rocky Mountain High School ambassador. Tyson Dunn is Meridian High School ambassador, Brooke Arnold is our at large co-ambassador. Ty Post is our Mountain View High School ambassador. Hannah Challum as our Rocky High School ambassador. Travis McQuiry as our at large co- ambassador and, then, our subcommittee chairs and co-vice-chairs. Carson Moore is community service vice-chair -- or chair. Sarah Gonzalez is the community service vice- chair. Logan Clonleger is our Teen Activities Committee chair. Miranda Ramirez is our Teen Activities Committee Vice-Chair. Amber Graves as our government affairs chair and Cole Satterfield is our government affairs vice-chair. And, then, recently our last meeting we had Mad City Money where Cap Ed came and helped us out and they ran a month long simulation teaching us how to balance checkbooks, how to be responsible with finances. Taught us about credit cards and spent two hours with us teaching us everything that we need to know. Well, giving us a rundown on the basics of financial information and that we may not know and it would be helpful for our future. Any questions? Borton: Thank you, Ben. Appreciate the update. Council, any questions? Cavener: Mr. President? Borton: Mr. Cavener. Cavener: Ben, it was great to see you. I assume you're a senior and graduating. Hutchins: Yes, sir. Cavener: Do you mind sharing with the Council what your plans are or what you're going to do next? Hutchins: Yeah. I'm going to be going to Oregon State University of Cascades in Bend, Oregon, and I'm going to be studying at the School of Business there. Cavener: That's awesome. Cavener: Well, Ben, thank you for all you have done for -- for MYAC and I have always appreciated your updates. Youth Council is better because of you and hope that after you leave and conquer Oregon you come back and plant some seeds here in our community. Hutchins: Thank you. Meridian City Council Meeting Agenda May 21, 2019 – Page 13 of 576 Meridian City Council Mary 7, 2019 Page 7 of 55 Cavener: Oh. And Mr. President? Just -- if I could, I just want to thank -- you know, our MYAC does a great job, but we have remarkable advisors and Jodi oftentimes doesn't get recognized for the work that she does to elevate this council and our students are off finding success academically, Jodi is setting the standards and developing the programs and just -- we have great employees here and I just wanted to recognize you for all you do for MYAC and for our community. Borton: Well said. Council, any other questions? Appreciate it. Hutchins: Thank you. Item 10: Department Reports A. Community Development Block Grant Program Year 2019 Funding Recommendations Borton: All right. Item No. 10, Department Reports, CDBG program year funding recommendations. Campbell: Thank you, Councilman. So, we are -- I'm here tonight to let you guys know what came out of our application process. This CDBG scoring committee reviewed the submitted applications that are applying for funding for program year '19, which runs from October 1st, 2019, to September 30th, 2020. So, the application process -- it started with the application being available from the middle of March to the middle of April. Right after that the CDBG scoring committee reviewed those for the next couple of weeks and on May 1st. Then they looked those over and made the final recommendations that I'm presenting to you tonight. The scoring committee represented four of the Meridian residents, one Ada county continuum of care representative, one city council member, and four City of Meridian employees. That was representing the Community Development Department, Finance, and the Mayor's Office. We received seven applications and we were able to find all of them. Two applications were new, but the rest of them were projects that we have seen before. We received requests for about 50,000 dollars more in funding than we had available and the projects are broken out in the following slides in three categories. The first one is public services for low to moderate income households, which was capped at 15 percent of the total grant. Then we also had public facilities and housing and projects that benefit the redevelopment plan . These projects on the screen -- this is how they were ranked for the public service projects. The top ranking one was the Jesse Tree of Idaho's emergency rental assistance program, which provides one time rental assistance to Meridian residents who are at immediate risk of homelessness. We funded -- or we are recommending funding a little bit less than what they had requested. The Boys and Girls Club scholarship program provides scholarships to kids to participate in the extended care programs and we are recommending that they receive funding what they requested. The next two programs are the two new ones. The first one is Catch and they have an application program which provides care coordination and assistance to individuals applying for SSI and SS DI who are experiencing homelessness and have a mental health disorder. We are Meridian City Council Meeting Agenda May 21, 2019 – Page 14 of 576 Meridian City Council Mary 7, 2019 Page 8 of 55 recommending funding -- a little bit less than what they had requested, because it's a new program and we -- we just have limited funds. The final public service project is Pathways Community Crisis Center, which provides up to 23 hours and 59 minutes of triage and stabilization for adults experiencing a mental health or substance use crisis and this one is quite a bit less, but, again, we have limited funds. So, they requested 30,000 and we are recommending 13,500. For the public facilities and housing projects, we have the Ada County Housing Authority homeownership program that provides funding to supplement the down payment and closing costs associated with purchasing a home . They requested 50,000 and we are recommending 30,000. And, then, Public Works is wanting to upgrade and install streetlights along walking routes to the Meridian schools, several different ones, and they are requesting 125 and we are recommending 115,662. The final project is in the redevelopment area and this is the MDC sidewalk project that is going to be improving the area along East 3rd Street and they requested 180,000 and we are recommending that they receive it all. So, the next steps -- as long as there is no big concerns with what our recommendations were, then, I'm going to continue working on the action plan and on June 4th, then, I will present that to you and I will include a short presentation from the providers coming in for select ones. We won't have time for all of them, but I'm hoping that you will give me some feedback on some that you definitely want to see and, then, we will have the action plan open for public comment until July 16th, when we will have a public hearing and close public comment. The following week, on July 23rd, then, I will present any edits we have and request that you approve the final plan and on the 31st -- no later than the 31st, then, I will submit the plan to HUD for final approval. So, again, I want to make sure that I know which projects and providers you guys want to hear from, but definitely the two new ones and if there is any other ones that you guys would like to hear from , then, I would like to hear that and with that I will stand for questions. Borton: Thank you. Great report. Council, any questions? Cavener: Mr. President? Borton: Mr. Cavener. Cavener: Crystal, thanks. You're so efficient and thorough. I feel like I get tons of information. I really appreciate it. A couple of questions. With those organizations that were recommended funding less than the requested amount, we have had an opportunity to communicate with those applicants and they feel confident that they can achieve the goals that they were looking to achieve with that reduced amount? Campbell: Yes. We haven't -- I didn't want to talk to them too much about it. I let them know that they received the first recommendation, but until I have heard back from Council, then, we haven't had any in-depth conversations, but from talking to them during the application process I think that they will be happy, especially the two new projects, just getting their foot in the door, so that they can score a little higher next time. Meridian City Council Meeting Agenda May 21, 2019 – Page 15 of 576 Meridian City Council Mary 7, 2019 Page 9 of 55 Cavener: Mr. President, a couple comments. I am -- I'm supportive of the recommendations. I would like to hear from the two new ones, just to get a better sense. I always worry -- you know, an organization builds a plan and they submit it with dollars that we need and, then, we recommend less. Sometimes those are all the dollars that they have and so I don't want us to create a false expectation for them that now they have got to find additional dollars to achieve the outcome and goals and it may be better to recommend funding at a lower amount or not at all if the dollars that we are going to allocate they are not going to use. And just an additional comment. I think moving forward for future years, I know that you worked really really hard to try and address some of the challenges with the Meridian Food Bank and I really appreciate that. Obviously, it's really disappointing for me to not see something related to that. I see Patty's here. A great article in the Meridian Press about Dan Clark retiring and the great work that the Meridian Food Bank does and I think all of you know I was a former board member and specifically the backpack program is so critical, not just to kids, but to their families. That's often the only food they have on the weekend. So, I guess a request would be is between now and a year from now if we can figure out a way either through the Idaho Food Bank or another food shelter to try and partner with them to restore that funding back , at least to the backpack program, I see that just being a critical need for our community, especially our little ones. Borton: Council, any other questions or direction for June 4th? Okay. Thank you, Crystal. Campbell: Thank you. Item 11 : Action Items A. Impact Fee Advisory Committee: Impact Fee Study Report and Acceptance Request Borton: Appreciate it. Okay. That moves us to Item No. 11 , our Action Items. Our first one is going to be the Impact Fee Advisory -- Advisory Committee recommendation. As you know we have got a large group of talented citizens who have worked long and hard reviewing a bunch of data and a bunch of objective matrix trying to update and revise our impact fees, make sure they are code compliant, so Mr. Lavoie is going to kick off the presentation as I understand it. We are going to walk through the work of the committee, where we were and where the recommendation is that we might go. We are not necessarily asked to take action tonight, but to allow us to digest, to chew on it, and, then, it should be on the agenda for next week for any follow-up discussion and a decision by the Council. So, Todd, take it away. Lavoie: Mr. President, Members of the Council, again, appreciate the opportunity to present to you tonight the Meridian impact fee study. Tonight you will have a presentation by our consultant Raftelis, Incorporation. They have -- Dwayne Guthrie is the principal that represented us on this study. We also have Matt Adams . He is a member of the Impact Fee Advisory Committee, so if you have any questions for him he is here to answer any questions as well. The Finance Department, myself, I'm the administrator of the Meridian City Council Meeting Agenda May 21, 2019 – Page 16 of 576 Meridian City Council Mary 7, 2019 Page 9 of 55 Cavener: Mr. President, a couple comments. I am -- I'm supportive of the recommendations. I would like to hear from the two new ones, just to get a better sense. I always worry -- you know, an organization builds a plan and they submit it with dollars that we need and, then, we recommend less. Sometimes those are all the dollars that they have and so I don't want us to create a false expectation for them that now they have got to find additional dollars to achieve the outcome and goals and it may be better to recommend funding at a lower amount or not at all if the dollars that we are going to allocate they are not going to use. And just an additional comment. I think moving forward for future years, I know that you worked really really hard to try and address some of the challenges with the Meridian Food Bank and I really appreciate that. Obviously, it's really disappointing for me to not see something related to that. I see Patty's here. A great article in the Meridian Press about Dan Clark retiring and the great work that the Meridian Food Bank does and I think all of you know I was a former board member and specifically the backpack program is so critical, not just to kids, but to their families. That's often the only food they have on the weekend. So, I guess a request would be is between now and a year from now if we can figure out a way either through the Idaho Food Bank or another food shelter to try and partner with them to restore that funding back , at least to the backpack program, I see that just being a critical need for our community, especially our little ones. Borton: Council, any other questions or direction for June 4th? Okay. Thank you, Crystal. Campbell: Thank you. Item 11 : Action Items A. Impact Fee Advisory Committee: Impact Fee Study Report and Acceptance Request Borton: Appreciate it. Okay. That moves us to Item No. 11 , our Action Items. Our first one is going to be the Impact Fee Advisory -- Advisory Committee recommendation. As you know we have got a large group of talented citizens who have worked long and hard reviewing a bunch of data and a bunch of objective matrix trying to update and revise our impact fees, make sure they are code compliant, so Mr. Lavoie is going to kick off the presentation as I understand it. We are going to walk through the work of the committee, where we were and where the recommendation is that we might go. We are not necessarily asked to take action tonight, but to allow us to digest, to chew on it, and, then, it should be on the agenda for next week for any follow-up discussion and a decision by the Council. So, Todd, take it away. Lavoie: Mr. President, Members of the Council, again, appreciate the opportunity to present to you tonight the Meridian impact fee study. Tonight you will have a presentation by our consultant Raftelis, Incorporation. They have -- Dwayne Guthrie is the principal that represented us on this study. We also have Matt Adams . He is a member of the Impact Fee Advisory Committee, so if you have any questions for him he is here to answer any questions as well. The Finance Department, myself, I'm the administrator of the Meridian City Council Meeting Agenda May 21, 2019 – Page 16 of 576 Meridian City Council Mary 7, 2019 Page 10 of 55 impact fee. We have Ted Baird as the legal representation and we also have the Parks Director, the Fire Chief and the Police Chief as the other administrators -- or the representatives of the city for the impact fee committee. This study that is being presented to you is part of the state of Idaho statute . Every five years we must present to you a study. The last time we were here it was in 2014. So, this is our -- meeting our obligation from a state statute standpoint that we present to you a study at a minimum five years. You can do it sooner. We have decided to do it every five years. Tonight, again, Dwayne Guthrie will present to you. I did hand out the printed version of the presentation for you. The study was presented to you about a month ago via e -mail. I presented that full study. So, if you want all the details it's in that document . We don't have that here for you today. We presented that to you about a month ago. The study itself is a collaborative approach that the impact fee committee members , all seven of them, the -- all department staff, including Fire, Parks and Police, Finance -- we had Building Department, we had the IT Department and the Planning Department all involved with this discussion and, then, we also had the consultant and his staff. So , this is an agreed upon study that we are presenting to you to consider. We are requesting the full cost recovery approach, so the dollars here are a full cost recovery standpoint. We are asking that you accept the report as presented. Again, we are here to answer any questions. The staff is here. Dwayne can answer a majority of the questions and we have the committee as well. If you accept the report as is, we will have to have a public hearing in the future. So, I will listen to your guidance and, then, we will put a public hearing together for you for the citizens and community members to give an opinion on. So, again, I will hand this off to Dwayne. He is going to give the majority of the presentation. The staff members are here to answer any questions if you do have so me, so I will bring up Dwayne Guthrie from Raftelis -- oh, question for you, Joe. Borton: Yeah. Todd, I think for you -- maybe for Bill, but that last part -- is the procedure that -- if we -- even if we acted tonight to accept the report, that just sets in motion a future public hearing to determine if and how much we might want to implement as a new impact fee? Accepting the report isn't necessarily making a decision also on the fee itself? Lavoie: Yes. Borton: Is that right? Nary: The direction would be if the -- if the Council wants to direct us to bring it back we would need to do an ordinance change to bring it back to make it effective. Lavoie: But would we still have a public hearing, though, for this? Nary: Oh, yes. Lavoie: So, if you guys accept the numbers we will do a public hearing in the future with the data that you have accepted in this report and, then, allow the community to give the public input and, then, Bill would do an ordinance based on your decision on the input. Meridian City Council Meeting Agenda May 21, 2019 – Page 17 of 576 Meridian City Council Mary 7, 2019 Page 11 of 55 Borton: Perfect. Okay. Thank you. Lavoie: Thanks. So, I will bring up Dwayne to present. Borton: Welcome, Dwayne. Guthrie: Good evening, Council Members. I have about ten slides I would like to go through with you guys this evening, give you an idea of what we have done. Just some highlights verbally of the study and the changes. A lot of things are laid out in the Idaho's enabling legislation for impact fees, like you have to update your land use assumptions, basically lay out all the projected development, rates of growth, that type of thing. So, we have done that. Your community is kind of like an exponential mode, you're -- you're moving along quite well and, in fact, that was one of the big needs for the study is to take account of the actual development that's happened in the last five years. Then we have to also in Idaho document our current levels of service. That's one of the requirements that the fees have to be based on those existing levels of service and, then, we -- using our development projects project out the need for additional facilities over the next ten years and so that's included in my presentation this evening. We are making some recommended changes this time around. Now, the current fees are of per dwelling unit, with no variation by type, like single family, multi-family or no variation by size and those are usually your two basic options. Best practices that most communities now are moving more towards the -- breakdown by size threshold. It's a little easier to implement. So, it's kind of like the small, medium and large kind of concept, but mostly of your apartments being at the smaller end of the threshold, kind of the more traditional three bedroom, single family kind of in the middle and, then, larger four plus bedrooms kind of at the upper end. That's -- that's the concept. The reason you go by size is it's a little easier to implement, so you don't have to worry about is this a townhouse or a condo or zero lot line or all those kind of ownership variations, those aren't important we just get the actual size of living space from the building permit records and that's how I assess the piece. The other changes is we are recommending two nonresidential categories this time around. The current fee schedule is just every type of nonresidential pays the same. So, commercial would be like a retail restaurant, that will have a higher -- slightly higher fee. All others would be industrial, institutional, offices, healthcare, all those kind of things would be in that other category and those have a little bit lower rate per thousand square feet based on floor area of the building. So, I would like to kind of drill down and give you some summary tables up front and, then, we will look at the details for the three fees that we are doing, which are Parks and Recreation, Police and Fire. So, here is -- in words kind of what we -- how the fees are set up. All the fees are being based on citywide service area. The community doesn't really need to -- based on the type of infrastructure that we are basing the fees on, we are focusing more like, for instance, on larger parks that would draw patrons from the entire community, things that involved league play, that type of thing. We are not doing small neighborhood parks that a lot of times are just included in the -- provided by developers as part -- and maintained even -- a lot of time by homeowners associations. So, for parks it's -- we are doing park improvements and the things I mentioned and also recreation centers. That's a new component that we are adding. Then for Police we are focusing on buildings. One of the unique things in Idaho Meridian City Council Meeting Agenda May 21, 2019 – Page 18 of 576 Meridian City Council Mary 7, 2019 Page 12 of 55 is that you also have the useful life requirement for vehicles and other police cars get turned over faster and they are really not eligible for that. How we are allocating costs for Police is based on functional population. That's the idea we have data on, the people that live here and also jobs within the community, the jobs in Meridian and so we make some adjustments for our commuting patterns and, then, time spent like at work versus home. So, those are what we call functional population and we looked at calls for service and we decided we needed those broke down in a little more detail and we didn't quite have that level of detail this time around for Police and Fire, so functional population is a good methodology to basically allocate what's the percentage that needs to be paid by residential versus nonresidential. And that's what we have done. Now, when we get into the actual differentiating the fees for commercial versus all other types of nonresidential, then, we use trip generation rates for that, because as you guys know, the commercial development, retail, restaurants, those type of things, have much higher trip generation rates per thousand square feet and they also have much higher calls for service. So, Walmarts and those kind of things generate a lot more call volume per thousand square feet than like an office building or industrial building. So , that's one of the reasons the way we differentiated the fees. On Fire we are looking at fire stations and also their rolling stock, their apparatus. They do maintain those or keep those longer than ten years and so they are eligible and the only slight change on this one is so on the nonresidential, we are using job density, employees per thousand square feet to differentiate the fees. So, things that have a lot of employees, like in office buildings and institutional type of schools, those type of things, they have a little bit higher trip generation rate -- I mean job density. So, here is the proposed fee schedule. There is a column for each one of the fees. You see the fees broken out by the size thresholds. Just for comparison purposes, what we did was -- the arrow that's shown there that goes through the fourth row down that says 2,501 to 3,200 square feet, that would be, basically, the equivalent fee if you maintain your current methodology where all the units pay the same and so if you just kind of want to get an idea of the magnitude of the dollar change, you can see that the proposed total for that fourth row down would be 2,943 dollars for all the fees added together. The existing total using the previous study from 2013 would be 2,017, so it would be an overall increase of 926 dollars and we will dive into the details to see there are some winners and losers. Steve and the parks folks increases. Public safety is kind of flat. Police actually goes down a little bit. So, there -- there are some variations. So, we will -- we will talk about the details on those things in just a moment. Nonresidential. Those are per square foot of building and you will see the commercial and all other, the two categories we are recommending. If we were to do the one fee for every type of nonresidential, that's that very last row on the table that we should see there , you could see that the current fee is 47 cents per square foot . The proposed amount would be 56 cents per square foot. So, it will be a slight increase, roughly 20 percent. So, not a big change on the nonresidential, but, again, there is some variation. If you're commercial you're going to be paying higher. All others actually just a small decrease from what the fees are today. So, now we will dive in. I just have two slides for each one of the types of infrastructure to give you an idea. I know there is a lot of numbers, but we just kind of wanted to give you an overview of how the fees are calculated. So , at the top you will see the base -- major categories of types of infrastructure that we are -- we are doing for our analysis. We documented a need for park improvements. Over ten years we will be Meridian City Council Meeting Agenda May 21, 2019 – Page 19 of 576 Meridian City Council Mary 7, 2019 Page 13 of 55 adding -- improving approximately another hundred acres of parks. We have a cost factor per acre for those improvements, so that would be things like athletic fields and -- and basketball courts and all those kind of things included in that. Landscaping. It's an all- inclusive total project cost of 241,000 dollars per acre. So, we are looking at big dollars. It's over ten years approximately 24.6 million dollars for park improvements that will be needed just to accommodate new development. The reason that we only have a small amount for park land is you have some vacant undeveloped parks that will -- can be developed over the next ten years, but doesn't quite match that 102 acres, so we need to purchase five additional acres and that's why that's a relatively small amount. And, then, on the recreation center we documented our current relationship of square feet per population in the community, projected out the need. You need an additional 17,000 square feet of community and recreation centers over the -- over the next ten years. Cost factor is 225 dollars a square foot. So, approximately 3.8 million dollars of additional recreation centers over the ten years. So, that is the kind of thing that we did for each one of the departments and I will show you those details and, then, we allocate the cost. This one goes all per -- to residential and so we did cost per our service unit, which in this case is a resident and so for each additional resident you need to spend 744 dollars to avoid additional capital facilities. This is just capital -- growth related capital, it's not operating cost in the impact fees. And, then, we multiply that by the average number of persons per housing unit. We have good demographic data from the Census Bureau. They do this thing called the American Community Survey, it's ongoing monthly mail out and we have demographic data that we can document the number -- average number of people by the unit sizes and we have local building permit data and assessor data that we use to get the size. So, we have good data to document all these numbers and we worked with the committee and I think everybody's pretty happy with the analysis and the way the fees are broken out. So, the -- the line with the green bar all the way across , again, is that like if you were to basically do one flat fee for all units and no variation by type or size, that would be roughly what you would charge, but we are recommending that you break it out and so, actually, if you -- a very small -- like apartment, a one or two bedroom at the very smallest size threshold, would actually get a little decrease in the fees, the other ones go up, with the biggest increase for a unit over 3,200 square feet, so -- kind of flip through the park plan, how we are going to spend the money and impact, there is three critical things that we always look for. We look for the need for additional facilities that benefit to the fee payer and that the fees are proportionate and that's kind of all the -- all throughout our analysis. So, part of the way we show benefit is how we are going to spend the money, so we actually have a comprehensive financial plan and this -- these are the improvements that you guys will be approving throughout the years . You can see on the left-hand column there, the fiscal year, so some of these -- one project might be broken out on several years, because you might do design in one year and, then, actual construction and that type of thing. So, you're going to be spending money on West Meridian Regional Park, New Community Center and, then, some additional parks there at the bottom of the table and you can kind of see how that's broken out. So, going down to the bottom right corner of the table, you can see the impact fees pay for approximately 80 percent of all these projects. They pay for the -- the growth amount, but there are some additional features to some of these products that we -- for instance, you will see at the top these -- these improvements add up to 151 acres. The growth Meridian City Council Meeting Agenda May 21, 2019 – Page 20 of 576 Meridian City Council Mary 7, 2019 Page 14 of 55 need is only 102 acres and so there is a little bit of money that's going to be funded by other revenue sources. For Police it's a little simpler. For the top you will see we have police buildings and, then, what's a little unique this time around the staff is proposing an outdoor training facility, so we have kind of a 23 percent growth share for that, because it is a new thing that -- it, basically just sets our levels of service, we basically looked at the amount of development over the next ten years and compared it to the amount of development that we will have in 2029 and that's how we came up with the projected growth share. So, Police, we are looking at adding approximately 4.7 million dollars worth of improvements. We net out some existing fund balance and, then, come up with the amount that we are actually funding with the impact fees. So, the middle portion of the table basically is the cost allocation and it's -- the residential is done similar to the last one where we broke it out by housing units. I mean persons per housing unit and, then, the bottom of the table shows nonresidential being broken out using trip generation rates and that's how we come up with the fees for commercial and all other. So, on this one you can see in the residential section that th e residential fee will actually go down slightly. Commercial fees, the only one that goes up, approximately 12 cents per square foot, for Police. All other -- which would be industrial, offices, those type of things, actually have a small decrease also. And here is how the Police Department is planning to spend their money over the next ten years, doing the training facility classrooms, adding onto the administration building in two phases and, then, a substation. So, you can see those things and, then, the outdoor training facility we already talked about. Their growth share -- the impact fees are paying for approximately 59 percent of their capital expenditures and so there is an equal proximate 3.26 million that come from other revenues. The last two slides are on Fire. Fire we are doing fire stations and fire apparatus. You will see at the top approximately 11 million dollars worth of improvements to add or expand -- add stations or expand stations and, then, add rolling stock, about 2.9 million dollars of additional apparatus. This is not replacing things you have today, this is expanding the fleet, adding new rolling stock. So, cost allocation is kind of similar. The way we did the residential at the bottom, the nonresidential is being done based on jobs per thousand square feet and you can kind of see that if you're -- the kind of average size residential there is a slight increase of 12 dollars per unit. If you're smaller than the average you get a decrease in the fees, if you're larger it's an increase of 328 dollars -- I mean 128 dollars. Sorry. And, then, on the nonresidential, both of these go up slightly from what they were today. Part of the reasons on the change of the nonresidential is that we had better data this time around. The previous study assumed some nonresidential for calculations. We actually got assessor data this time to verify the actual nonresident ial we had in the community. So, part of the changes on the nonresidential is just due to better data that we had. So, that concludes my presentation. We will talk about the -- excuse me -- the fire expenditures. At the top you will see the two stations that we are adding, seven and eight, and, then, the planned apparatus. Again, they -- they are buying some equipment. We are only expecting the growth share to be approximately 2.9 million. Their total acquisition is about 4.3 million in apparatus items. So, their growth share at the bottom right corner you will see is approximately 79 percent being funded by impact fees, some additional funding for those other items, so that's my final slide. Sorry. Glad to go back and answer questions. We have the detail report. I have the spreadsheets, anything you want to know now is the time. Meridian City Council Meeting Agenda May 21, 2019 – Page 21 of 576 Meridian City Council Mary 7, 2019 Page 15 of 55 Milam: Mr. President? Borton: Mrs. Milam. Milam: Thank you for this -- this report was a lot easier to follow than this whole report. I guess my -- my biggest question is like regarding police going down so much. That -- to me that seems kind of dramatic and -- and the only 59 percent being covered by the growth and who decides if it's 59 or 79 or 89 percent that should be covered by the growth? Where do those numbers come from or are they just -- Guthrie: They came by document -- documenting our current levels of service. We inventoried the buildings that we have for the -- for the police department and allocating those to the number of service units in the community today, which are the residents and nonresident -- for the nonresidential it's vehicle trips to development within Meridian and so that -- based on that current relationship of the nonbuilding space that we have today, to the amount of service units, that's how we projected that out into the future to show what the growth need is and compare d that to their planned expenditures and so it's -- the growth share is based on the current service levels being maintained by impact fees and, then, the reason that doesn't cover all of it is that the police department is, over the next ten years, wanting to do some things that are just a little more than the growth share. Part of that's just the lumpiness of capital improvements, like to build a whole station and so there is a big increase in level of service. So, part of it is just that kind of stair step kind of pattern that you get and what -- what they are -- how they are planning to do their improvements over the next ten years. Bernt: President Borton? Borton: Mr. Bernt. Bernt: Thank you, Mr. Guthrie, for your presentation. Got one question. My -- my concern is very similar to Councilman Milam's. Can you go over one more time how the allocation between Parks, Police, and Fire were figured? Guthrie: Basically all of them were -- back to this slide here. We talked about the method that we use. Bernt: Right. Guthrie: The incremental expansion method is basically taking a snapshot of the way things are today, documenting current levels of service for each one of the items listed in that column. So, we actually inventoried the amount of parks that we have, the acres, inventoried the size of the recreation center, documented the floor area for the police buildings, the floor area of the fire stations and got their inventory, the rolling stock. So, we documented the current levels of service and those levels of service we use to project the need to accommodate growth over the next ten years and that's how the -- each of the fees is done. Meridian City Council Meeting Agenda May 21, 2019 – Page 22 of 576 Meridian City Council Mary 7, 2019 Page 16 of 55 Milam: Mr. President? Borton: Mrs. Milam. Milam: I guess the only -- I understand that the methodology. My only resistance to that is the extreme fast growth that we have had over the -- over the last five years since impact fees were established last and since maybe the last building was built is really talking about infrastructure, that our level of service is down in some areas compared to where it was or should be and I -- I'm not saying that as a fact that they are lower -- I'm assuming that they are lower, because we have the same buildings and 30,000 more people. So, adopting something that is going to maintain the current, which is inadequate because of the fast growth just seems a little wrong. Guthrie: Do you want me to answer that? I thought you were going to jump in. Milam: Sure. Guthrie: Okay. You can increase levels of service and -- and, in fact, that's kind of what we are showing that we are planning to do with each one of the comprehensive financial plans, but we just have to do that with other revenue sources and so even though the impact fees only growth should cover 28.8 million dollars of improvements , we are actually going to spend 36 million dollars worth of improvements. So, the level of service will go up if we follow this comprehensive financial plan, because you can't do it from impact fees, you have to add 7.3 million dollars worth of other revenues and that's part of what we looked at with the Finance folks to make sure that we could do that from sales taxes or property taxes or other revenue sources. Cavener: Mr. President? Borton: Mr. Cavener. Cavener: Mr. Guthrie, the report that the clerk provided us -- thanks again, Chris -- on Friday was very enlightening. To Council Member Milam's point, not exactly light reading, but really really insightful. I did have some questions, though, about where the factors of growth came into play and how those were derived. Guthrie: Okay. Cavener: I think it gets to Council Member Milam's question is as long as I have lived in Meridian we have been growing, you know, like crazy and I think the concerns are that it -- how -- it seems every expert that kind of predicts what our growth rates are going to be always underestimate and help me understand where those numbers come from and, obviously, I know you -- it's hard to -- to project out ten years and that's probably why there is a one percent there, but give me some understanding about where those numbers came from and how they are derived. Meridian City Council Meeting Agenda May 21, 2019 – Page 23 of 576 Meridian City Council Mary 7, 2019 Page 17 of 55 Guthrie: Sure. At the back Appendix A is the land use assumptions. I'm looking at the draft report that's dated March 28, 2019. Cavener: And I'm looking at figure A-1, Annual Development Projections. Guthrie: Right. That's -- that summary table is population, housing units -- Cavener: Yes. Guthrie: -- all the critical factors. On the residential side I think staff has been doing a very good job of tracking those and pretty -- we are pretty comfortable on the residential. For the nonresidential I think we have relied on COMPASS, your local kind of regional planning agency, as one of the main drivers for those. I'm trying to look myself at the actual details. Cavener: And if I can I think maybe the point that -- where I'm trying to get -- and maybe to give me some -- some guidance, because you're an expert when it comes to this. When projections are under the reality or over the reality, what are the appropriate steps for a local council to do in response? Is it to convene another group with a new set of recommendations? Is it -- is it look at this on an annual basis. I mean what are the -- what are the best practices for cities? Guthrie: Well, in a lot of ways the impact fees are self adjusting and that -- if your development happens faster you just accelerate your capital improvement program. So, the amount per unit is correct, it's just that you're getting units faster, so you need to accelerate your capital improvement program. So, staff kind of monitors that and can do that as the timing when they bring things forward. If things are very much out of whack or costs change greatly, then, you can update your -- your study faster than the five year mandatory cycle, which Todd mentioned is an option, but a lot of ways the impact fees actually are self adjusting, so -- the rate's not necessarily off. If we just said here is our capital improvements and we are going to divide by the projected amount of development, then, it's more problematic that the methodology that we have used to basically document our current levels of service and just projecting out the need, it minimizes that kind of problem. Cavener: So -- thank you. Mr. President, one more if I may. And if I missed it in here my apologies, but I didn't see any part that contemplates inflation and -- Guthrie: Correct. Cavener: -- what is the -- the reason why I asked, it seems every -- we are in budget season and so I hear time and time again we have go to buy it now, because it's going to cost us more next year and you got to buy now because it will cost more three years from now. Why is inflation not contemplated and what are best practices again for Council to look at that? Meridian City Council Meeting Agenda May 21, 2019 – Page 24 of 576 Meridian City Council Mary 7, 2019 Page 18 of 55 Guthrie: Yeah. The reason is that, basically, if you're going to project changes in cost and you have to also project changes in revenues and everything else and so it's best to kind of basically do things as -- as they are today, our current levels of service, current cost factors. Some communities do consider annual adjustments to the impact fees where they look at basically some kind of index, like the one by engineering news record or a Consumer Price Index, some kind of construction kind of index as one possibility of doing that, but you -- that's probably a legal thing that we should talk about, whether that's a good idea or not. It's using -- it's a fine thing to do, you just don't want to do it automatically, you want the Council to actually consider it and -- and enact every time you do that. That's -- the danger is you just don't want to set it on autopilot and have it happen. Cavener: Thank you very much. Milam: Mr. President, I have one more question. And now if you want to go back to the slide that was talking about the population per household. Guthrie: Sure. Milam: And did you say those were based on national numbers or those are Idaho numbers? Based on those numbers like, no, there is no average even in a 3,500 square foot, 4,000 square foot house that even has four people in it. Guthrie: These are averages for -- very specific to Meridian. They are -- they are areas of 100,000 people and rough -- that's almost your population exactly. They don't draw the area that -- they are called public use micro data areas, PUMs areas. Your -- they don't draw it based on Meridian's boundary, but they match up very closely in your particular case and, then, we do adjust the control totals to vary to Meridian in actual numbers. So, we know the actual number of persons, residence, and we are dividing them by the entire housing stock and so there is really two different options. You can do persons per household, which is an occupied unit, but, then, you have to assume vacancy rates and all those kind of things and so this is number of residence divided by the entire housing stock, which are called housing units. It's simpler method -- methodology. You don't have to worry about seasonal folks and all that type of thing. And it generally is the best method to do. So, we have good count of housing units. We have a good count of residents and we have good sample sizes, which are documented in the very back. There is some tables in the very back with that information. But it is really specific for you r -- for your community. Milam: Okay. Thank you. Borton: Council, any other questions at this point or -- I don't know if Matt wants to come forward and talk a little bit about the committee's process as well. Guthrie: He was hoping not to talk, but I think he will. Meridian City Council Meeting Agenda May 21, 2019 – Page 25 of 576 Meridian City Council Mary 7, 2019 Page 19 of 55 Borton: Thanks for being here. We will put you on the hot seat, because it's a good group on that committee and you have gone through a lot of work and a lot of meetings in trying to facilitate this and probably asked a lot of the questions that we are asking up here. So, give us a snapshot of the work of the committee that culminated in this report. Adams: Thank you. Yeah. We do -- we have a great group. It's a good cross-section. Different ages, different professions, many different perspectives on this group. So, all of these questions have come up. I would say that -- so, I have been on the committee from the original -- well, the report that was done seven years ago, eight years ago -- okay. Five years ago. Then I did the update a couple years ago and, then, we are doing this one and every time we had a good process. We had good people looking at it. And because we went through the process, we did this presentation, and it went to a hearing, it always kind of had a good outcome , a positive outcome, because we were funding these projects. I have really enjoyed working with everybody on that -- that committee and the staff has been tremendous as well. I -- I would say -- and all of our committee members agree -- the process with Raftelis was dramatically improved over the previous process. Their professionalism, their -- how thorough they are, their accuracy was a huge, huge improvement. So, you have a far better report in front of you than you did five years ago. Our opinion as a committee is it's accurate, it's thorough, it addresses the needs of the Parks, Fire and Police and it is fair to people buying homes and people building homes and businesses. After many quarterly meetings over a few years and asking all these questions, we had -- we voted unanimously to support this report and send it to Council for consideration. So, our group was one hundred percent on board with it and we always looked to the fire chief and the police chief and the parks director to make sure they are giving us the nod and in -- in that group they are comfortable, Finance is comfortable, and, then, all of our committee members are comfortable. So, it's terrific. Great -- great process. And these are good questions. I -- I'm not the expert like Dwayne, so I don't want to dive in on details, but the police question, you know, if you were building a new police station every eight miles and you ended up wanting to build a police station six and police station seven, you would see their number way high. But they don't do that and impact fees don't buy police cars and they don't put cops in uniforms. So, it's a -- it's a different animal and I think it kind of -- it looks like they are not being funded, but because of the nature of the service they provide they don't have as many buildings and they don't have vehicles that last ten years. So, that I think for me that's kind of how I look at that specifically. But that's -- that's kind of my prepared thoughts or comments. I'm happy to answer any questions and visit with you as long as you want. Borton: Okay. Thank you, Matt. And I appreciate it. It's good to hear the feedback from the committee and -- and their ultimate conclusion and recommendation and the work that led up to it. Council, any questions of Mr. Adams? Adams: Thank you very much. I appreciate it. Borton: Appreciate it. So, Council, here is the -- the ask before us. It sounds like an acceptance of the report and the work that's been done sets in process the future public hearing, additional input from the public and our community, allowing us to make a Meridian City Council Meeting Agenda May 21, 2019 – Page 26 of 576 Meridian City Council Mary 7, 2019 Page 20 of 55 decision whether we want to adopt the full recommendation of impact fees or do something different. So, acting tonight -- which might have been something -- I might have thought it was a little different, so approving the report tonight I guess we could do or we can table it a week, chew on it. Again that is only the first part of a two part process. So, what's your pleasure? Cavener: Mr. President? Borton: Mr. Cavener. Cavener: I know Matt sat down, but a question did pop up that I think will at least help us for kind of future planning. I'm sorry. We are notorious for you sitting down and I bring you back. Matt, did the -- the committee have a recommendation for a timeline for implementation should the Council approve a recommendation or some variety thereof? Adams: That's a good question. Council President, Councilman Cavener, we -- having -- almost everybody on the committee went through the update that occurred a year or two ago. Recently. When we looked at the CIP from the different departments, looked at the report, we felt it was critical that it be adopted quickly and implemented quickly in order to capture growth that is occurring right now that's driving the need for these improvements. So, I think we -- we would all want it to occur as soon as possible. Thank you. Borton: Mr. Lavoie, you might have something to add to that. Lavoie: I do. Councilman Cavener, we do have a process that we need to implement on the building side to accept this new structure, so we do have some lead time that we need based on your guidance and your approval, if it is the new approved, you know, distribution approach we need to do some programming on the computer side. So , again, we do need some lead time. Yes, we do want to make the rates effective as soon as possible, but we will be still comfortable with even in October 1, new fiscal year date, if that is comfortable with you guys. Again, we need to figure out the program timeline. We will communicate that with you guys, but as soon as we can get it we will do it, but we do need some lead time on programming the system, getting all the building department staff set up, getting the documents and everything set forth and we have had them in our communications, they have been part of the committee meetings, they have approved this approach that it is doable, they just need some programming time. So, as much as we want to go as fast as we can, please, work with us and allow us to get the system set up, so our community -- or development community doesn't have any issues when we first turn this key on. Bernt: Mr. President, just one question. Is this -- has this plan been presented to different stakeholder groups that would be affected by these -- these changes and fees? Lavoie: Great question, Mr. Bernt. We have presented this document to BCA 30 days ago and we have also asked our realtor group representative to present it to them as well Meridian City Council Meeting Agenda May 21, 2019 – Page 27 of 576 Meridian City Council Mary 7, 2019 Page 21 of 55 when we gave this document -- or published this document 30 days ago. I see Mr. Yorgenson is here, so I don't know if he is -- I'm not sure if they have drafted any comments, but, again, we have communicated the actual draft to those two agencies over the last 30 days. Borton: Questions? Palmer: Mr. President? Borton: Mr. Palmer. Palmer: Is there -- is it in here or is there an easy way to calculate where we would be at if we did nothing, but based on the projected growth. If we didn't change the fees. If we kept the methodology and the fees as they are, but based on the projected growth, what the revenue differences would be? Lavoie: Mr. Palmer, we do not have in here if you kept the rates at -- in this matter -- I'm not sure if it's showing on your screen -- 223 dollars in this example. We did not take the math and multiply that against the 12 ,466 homes that we are projecting. We did not do that in this document for you. We are presenting to you a report and a fee structure that we believe is necessary for the next ten years. Palmer: Mr. President? Borton: Mr. Palmer. Palmer: And I don't fault you for that at all. That was the only easy one I think to calculate. The rest had a few extra factors that are harder to do than based on -- I guess what's on the report or on the slideshow, because I -- I do believe that whatever it is that we are planning to do is what we need to be charging for to be able to pay for it and that could start to vary as soon as this year's budget cycle or when the majority of us that sit up here are no longer here as early as next year, that may change again, and so I think knowing where we are at if we don't do anything different based on what the projection is or what's being proposed based on what the projection is and based on what our habits have been, I think would be a useful tool to help us in the decision, because if it's, you know, massive, massive millions of dollars more than what we would collect anyway, then, I think it really helps us take a look at ourselves and what we are going to do over the next -- over this budget cycle that we are in right now as to whether we are actually on the path to being -- to really wanting to build out that many things, knowing that we are going to also have to maintain them and, then, also with that do -- do you -- it's probably in one of my reports from you somewhere -- know what -- if we were to take the three percent whatever -- I know it's different -- to be able to maintain all of the things that -- all of our other revenue sources have to be used to maintain those, do we know that if we were to build out everything possible planned in this ten year proposal and maximize all possible other revenue sources to maintain those things, do they equal? Would we be able to actually do it? Meridian City Council Meeting Agenda May 21, 2019 – Page 28 of 576 Meridian City Council Mary 7, 2019 Page 22 of 55 Lavoie: Mr. Palmer, I will answer the second question first. The comprehensive financial plan will be delivered to you this month , to answer that question. If we did everything on the CFP what does it look like and can we fund it. As I have presented to you in the past, we have always balanced five years, but the second five years we don't balance. So, again, that report was presented to you later this month. To answer the first question about the fees, please, note that as Mr. Adams said and Mr. Guthrie said , these approaches are to be fair and proportionate based on the state code that we must calculate, so that we don't overcharge. So, in the police example or even on this example here, 223 is the current police fee. We are proposing 152. By law we would not want to charge 223, because that's not the correct proportionate share that we would charge a police impact fee. So, to leave it as is we would not suggest that to you, because that would be violating the state code, because we are not being fair and proportionate based on our future growth. So, to answer the question what if we kept the rates the same, wouldn't recommend that, because for the ones that came would -- are going down would be violating the state code that we are not doing a fair and proportionate share of necessary development in the future. The ones that are -- the fees that are going up, again, you would lose money in that situation, because, then, you would be collecting less than what's allowable with the full cost recovery and the fair proportion ate share. So, hopefully, that -- I'm not sure if that answered or confused it more, but we can't really just keep the rates the same to do so, we have to follow the state code and the proportionality and the fairness that Mr. Guthrie and Mr. Adams spoke about. Palmer: Mr. President? Borton: Mr. Palmer. Palmer: And completely understanding that -- I mean that's the reason we would look at -- if you change this or do this negative results may be this, it's still useful data. There is never -- you can never have too much data. Understanding, obviously, that's one that clearly has to change for legal reasons, but just kind of as a control factor of if nothing changed this is where we would be and, then, we can continue to play with numbers and -- and either plan to keep with our habits or see if we need to make some adjustments , especially knowing now that we are going to have massive additional amount of information coming in the next month and your request to -- or I guess that it would be okay to take our time while -- while you work on other things on your end. I think it would be incumbent upon us to at least wait, you know, a week or more ideally until we have the report from Todd a month from now. Guthrie: I think it might be helpful just to go back to the summary slide that I have on the screen there, number four. Just kind of comparing totals, adding parks, police, fire to the proposed total increases for residential, the proposed total increases for nonresidential. The new fees will generate more revenue than your old fees, so just because the police fee went down, it doesn't mean -- if you add them all together you actually generate more from residential and you will generate more from nonresidential. So, the overall is an increase in revenue. It's not a decrease. So, I just wanted to make sure that that's clear. I think we got stuck on that. We shouldn't have stopped on the police slide, because that Meridian City Council Meeting Agenda May 21, 2019 – Page 29 of 576 Meridian City Council Mary 7, 2019 Page 23 of 55 was the negative one. The other ones are -- so, in cumulative, there is -- more revenue will be generated by the fee update and it's something that the state really requires you to do, that you have to document all this good stuff and base the fees on that, you can't just say what -- what, you know, are other communities charging or what, you know, we want to stick with our current fee schedule, we really need to keep it updated and follow the state statute. So, this is our -- our recommendation that you adjust -- make the adjustments that we are proposing. Borton: So, Council, the ask before you is do you want to adopt or accept the report, which you could do today by motion , setting in process the -- the future public hearing, vetting and discussion that might get less into the methodology, but perhaps more into the consequences of the ultimate dollar figure picked, so -- Milam: Mr. President? Borton: Mrs. Milam. Milam: Well, based on that this is a report that's been thoroughly provided and vetted and I think approved from the stakeholders that are going to be affected by this, I have no problem accepting it the way it is and I appreciate all the work that's gone into it . Borton: Thank you, Mrs. Milam. Mr. Bernt. Bernt: I would tend to -- before I personally would be comfortable accepting this report I would like to hear from the public, you know, in a public testimony -- in a public hearing just to hear what they have to say. Maybe hear from the stakeholders group and the realtors and the builders and get their -- their -- their feedback as well before I would be comfortable, you know, accepting the report in full this evening. So, I -- that's -- that's what I would -- Milam: That would be the next process, right, Mr. President? Borton: Yes. As I understood it, accepting the report doesn't adopt the fee or -- Bernt: Okay. Borton: It just starts the process, which will be the public hearing, gathering of input from all the affected parties and future open meetings that -- Lavoie: Mr. President, I think Mr. Nary can confirm or deny this. I'm just looking for an acceptance of this report, so I can publish a public hearing so the public has a document to base their comments on, so they come to you. My comments are based on this document that you're presenting to the community. If I don't have a document to present to them in some form or fashion I think that might have some confusion, but I will let Mr. Nary confirm or deny that for guidance. Meridian City Council Meeting Agenda May 21, 2019 – Page 30 of 576 Meridian City Council Mary 7, 2019 Page 24 of 55 Nary: Mr. President, Members of the Council, no, I would -- I would agree. All you're -- all you're doing is accepting that the work has been completed to prepare this report and, then, this can, then, be published to the public, so they have the opportunity to comment and, then, we will schedule it for a public hearing three weeks out, two weeks out, so that you can, then, have that -- you can have one hearing or multiple hearings, depending on what feedback you get. Cavener: Mr. President? Borton: Mr. Cavener. Cavener: Question, then, maybe for -- for Mr. Lavoie. I think I'm hearing from a couple Council Members that maybe they want to hear from the public about the report and I don't know if there would -- the questions would be questioning the methodology or -- or concern about the numbers or what, but have we -- have we heard from any stakeholder who has voiced any concern or objection to the report? Is there anyone who has questioned the validity of the data or anything along those lines that we need to be aware of? Lavoie: Mr. Cavener, we -- I personally, as the administrator, have not received any comments from BCA or realtors, but I have also not allowed them to present the comments yet. We have not had the public hearing. Cavener: Sure. Lavoie: So, we presented the documents for them to read and digest. We still need to have the public hearing that would allow them, then, to present to you a formal comment for you to consider and, then, we can discuss whether or not you wish to make changes based on the comments, i.e., the public hearing. Cavener: Perfect. Borton: Any other questions? Lavoie: Thank you. Borton: Any questions from Council or is there a motion to take some action to get public process started? Milam: Mr. President? Borton: Mrs. Milam. Milam: I move that we approve the Meridian Impact Fee as presented. Cavener: Approve or accept? Meridian City Council Meeting Agenda May 21, 2019 – Page 31 of 576 Meridian City Council Mary 7, 2019 Page 25 of 55 Milam: Accept. Not approve. Accept. Little Roberts: Second. Milam: Receive. Borton: Thank you. It's been moved and seconded to accept the impact fee study report as presented today. Any discussion? Cavener: Mr. President? Borton: Mr. Cavener. Cavener: Just wanted to explain my vote. I will -- I'm going to support the motion. Appreciate the great work of the committee and staff. As a brand new council member six years ago I think we got presented with this information and it was a little daunting and I feel much more confident understanding all of the information that's been presented to us. I thought the report was great and the presentation was -- was -- was really, really valuable. Clearly I think like the rest of our body want to wait to hear from the public and stakeholders, their thoughts and comments. They provide a different perspective. And so just because I'm supporting the acceptance of the report doesn't necessarily mean that I'm in full support of implementing the recommended fees. I think like many I struggle with wrapping my head around this shift between kind of one size fits all versus based on square footage. I still want to wrestle with that a little bit. So , appreciate the good work and I'm happy to support the motion. Palmer: Mr. President? Borton: Mr. Palmer. Palmer: To most echo Councilman Cavener, I think it's critical that we remember that even though -- if this motion is going to be approved that the entire thing is up for further debate and learning, especially from those affected. I have no clue whether the development community would love the methodology or hate the methodology or love or hate the numbers -- I don't know. I imagine if you exclusively built residential homes that were 3,201 square feet and larger -- now you might not be pumped about this, whereas if you maybe build some that were 1001, but were on the edge, you might just start building exclusively 1000 or less. I don't know. So , I look forward to -- to receiving that commentary for them being allowed to share it with us. I believe that this is a legislative issue, not a quasi-judicial, so I would imagine that we would be able to have off -the-record discussions and -- and opportunities to learn more of those things. Am I right? So, please, provide us all the information you want, whether it's in a public hearing or not, so that we have the best possible chance of making the right choice when it does officially come before us. Borton: Any other discussion? Mr. Clerk. Meridian City Council Meeting Agenda May 21, 2019 – Page 32 of 576 Meridian City Council Mary 7, 2019 Page 26 of 55 Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. MOTION CARRIED: ALL AYES. B. Public Hearing for Knighthill Center Subdivision (H-2019-0043) by JRW Construction, Located 6343 N. Linder Road 1. Request: A Short Plat of 2 buildable lots on approximately 1.61 acres in the C -G zoning district. Borton: Thank you. And thank you again for the good work and just getting the process started and we look forward to some -- some public input from everybody involved. We are going to move onto Item 11 -B. 11-B, a public hearing for Knighthill Center Subdivision. It's a short plat application. We will begin tonight with staff comment. Leonard: Good evening, Mr. President, Members of the Council. The first project before you this evening is a short plat for 1.61 acres of land located in the C -G zoning district at the corner West Chinden and North Linder Boulevard at 6343 North Linder Road. In 2013 the City Council approved a preliminary plat consisting of five commercial lots and one common lot. The final plat was then approved in 2014. In 2016 a short plat for Knighthill Subdivision No. 2 was approved to split one of those original five commercial lots into two. The subject of -- the proposed short plat consists of two building lots on 1.61 acres of land and is a subdivision of Lot 5, Block 1, within that existing subdivision. Written testimony was received from Ren Wylie, the applicant, in agreement with the staff report. Staff is recommending approval with conditions in the staff report and we will stand for any questions. Borton: Thank you very much. Council, any questions? This is a public hearing. Is the applicant here? Welcome. Thanks for joining us tonight. Go ahead and state your name for the record. Wylie: Ren Wylie. 1676 North Clarendon, Eagle, Idaho. Mr. President, Members of the Council, we are bringing this short plat subdivision to you to create t wo lots out of -- out of one. So, we're taking a 1.6 acre parcel and creating a .6 and a one acre parcel. Excuse me. We feel that this will give us more flexibility in marketing on this property as we have had a lot of potential users that it's just too large for -- as it currently exists. We agree with the staff conditions and I will be happy to take any questions if you have some. Borton: Okay. Thank you much. Council, any questions? Wylie: Thank you very much. Borton: All right. Thank you. This is a public hearing. Is there anyone else -- well, first has anyone signed up? Meridian City Council Meeting Agenda May 21, 2019 – Page 33 of 576 Meridian City Council Mary 7, 2019 Page 27 of 55 Johnson: Only the applicant signed in. Borton: I assumed that might be the case. Anyone here who wishes to provide some testimony on this application? No? Milam: Mr. President, I move that we close the public hearing on Item 11 -B. Little Roberts: Second. Borton: It's been moved and seconded to close the item -- public hearing on 11-B. All those in favor say aye. The public hearing is closed. MOTION CARRIED: ALL AYES. Milam: Mr. President? Borton: Mrs. Milam. Milam: I move -- move that we approve H-2019-0043. Little Roberts: Second. Borton: It's been moved and seconded to approve H-2019-0043. Any discussion? If not, Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. MOTION CARRIED: ALL AYES. C. Public Hearing Continued from April 2, 2019 for Stapleton Subdivision (H-2018-0129) by Stapleton, LLC , Located at the SW corner of S . Meridian Rd./SH 69 and W. Harris St. 1. Request: Annexation and Zoning of 38.15 acres of land with an R15 zoning district; and 2. Request: Preliminary Plat consisting of 223 building lots and 27 common lots on 35.67 acres of land in the R-15 zoning district Borton: Thank you. Item 11-C. It's a continued public hearing from April 2nd for Stapleton Subdivision, southwest corner of Meridian Road and Harris Street. It's an annexation and zoning. We will begin this application with staff comment as well. Mr. Parsons. Meridian City Council Meeting Agenda May 21, 2019 – Page 34 of 576 Meridian City Council Mary 7, 2019 Page 28 of 55 Parsons: Mr. President, we are waiting for a staff member to get here to present that application. I believe she is on her way now, so we will get you the necessary hearing outline and we will get underway. Thank you. Borton: Good cover. Allen: Sorry about that, Council. There was more of a lag in the live system than I realized. Borton: No worries. Couldn't start without you, so -- Allen: All righty. Thank you. The next applications before you are a request for annexation and zoning, preliminary plat, and a variance. Staff is recommending the variance is either withdrawn or vacated from the agenda, if Council deems appropriate, based on a letter received from IT D that seems to grant approval of the proposed access via State Highway 69. The site consists of 35.67 acres of land. It's zoned RUT in Ada county and is located at the southwest corner of West Harris Street and South Meridian Road, State Highway 69. This property was part of a larger area as shown there, which included the property to the south that was part of an application that amended the future land use map, to change the land use designation from medium density residential to mixed use regional for the overall property. An annexation application was also approved. However, the development agreement was never signed, so the property was never annexed and the approval has since expired. The Comprehensive Plan future land use map designation for this property is mixed use regional. The app licant is requesting annexation and zoning of 38.15 acres of land with an R -15 zoning district. A preliminary plat consisting of 213 building lots and 22 common lots on 35.67 acres of land and a variance to UDC 11-3H-4B for access via State Highway 69. The site is proposed to develop with a mix of residential uses consisting of 212 single family residential units, 96 attached, and 116 detached and 28 multi-family residential units in seven four-plexes, for a total of 240 residential units, at a gross density of 6.73 units per acre. A concept bubble plan shown there on the left was submitted that depicts how the site is proposed to develop and how the adjacent property owner to the south plans to develop the adjacent property with a mix of office, multi-family residential, and commercial uses. The overall mix of uses planned for this area is consistent with that desired in the mixed use regional designation and although staff would prefer to see a higher density in this area because of its proximity to a major transportation corridor, State Highway 69, the density which falls at the low end of the six to 40 units per acre desired in mixed use regional areas is within the desired range at 6.73 units per acre. There is a north-south collector street designated on the master street map and that's shown there on the map on your right -- across this site that was intended to provide access between Harris Street and Amity Road. This designation was placed on this property in 2008 when the future land use map amendment to mixed use regional was approved, because of the intensity of uses planned with the associated development and the need to disperse traffic to the existing and future signals at Harris and State Highway 69 and Amity and State highway 69. The street was intended to serve as a backage road for the commercial development along State Highway 69 as required by the UDC and that was the development plan that was Meridian City Council Meeting Agenda May 21, 2019 – Page 35 of 576 Meridian City Council Mary 7, 2019 Page 29 of 55 shown at the time when the comp plan was amended. However, the property was never annexed and the property wasn't developed as intended. The proposed plat depicts a short segment of the collector street at the north boundary from Harris Street to the first intersection and that would be this area right here and at the southern boundary from State Highway 69 to the north to the first intersection that is right here. And , then, to the south boundary for future extension. Staff and ACHD agree that the construction of two discontinuous collector streets does meet the intent of the master street map and doesn't preclude construction of the southern segment in the future and makes sense in the absence of the previous development plan. One access is proposed at the north boundary via West Harris Street, a collector street, and one full access is proposed via State Highway 69, although ITD is only in support of the right-in, right-out, left-in access. A collector stub street is proposed at the south boundary for future extension. Staff is requiring access to be provided to the west to the future multi-family development where none is currently proposed in accord with the Comprehensive Plan, which encourages interconnectivity between developments and the UDC, which requires local street access to be provided to any use that currently takes direct access from a collector street. In this case that would be Harris Street. So , that is referring to this orange property right here and there is no specific development plan for that property at this time , but there is a concept plan approved for multi-family residential and there is no access available to the site, except for the Harris Street collector street connection. The UDC prohibits new approaches directly accessing a state highway, State Highway 69. Public street connections are only allowed at the section line road and at the half mile mark between section line roads. However, Council may consider and apply modifications to the se standards upon specific recommendation of the Idaho Transportation Department. In this case a variance was submitted with the original application for access via State Highway 69, but since that time comments have been received from ITD that include conditions of approval, but seemingly grant approval of the access. The Council should determine if this is sufficient for approval of the access without a variance. If so, the variance request should either be withdrawn or vacated. The plat is proposed to develop in five phases as shown, with the first phase dependent on access via State Highway 69. The second access -- or excuse me. The second phase will have access via Harris Street, followed by the third phase at the corner of Harris and State Highway 69 and the fourth phase directly west of phase one. The fifth phase will be the multi-family residential development, which will require approval of a conditional use permit. The applicant proposes the following improvements -- improvements with each phase. Phase one, the State Highway 69, South Meridian Road roadway improvements. A ten foot wide multi- use pathway and street buffer landscaping along the full length of the project boundary along the State Highway 69 and South Meridian Road. Phase two, the West Harris Street roadway improvements, including curb, gutter and detached sidewalk and street buffer landscaping along the full length of the project boundary along West Harris Street and the installation of the traffic signal, the West Harris Street and State Highway 69 intersection. The applicant has since changed their proposal on the phase two to install a traffic signal with the second phase to, instead, when traffic counts require it as directed by IT D and ACHD and they would pay 25 percent of the construction cost. Prior to issuance of any certificate of occupancies in each of these phases the associated improvements, as proposed by the applicant, are required to be completed. If Council doesn't approve the Meridian City Council Meeting Agenda May 21, 2019 – Page 36 of 576 Meridian City Council Mary 7, 2019 Page 30 of 55 access from the state highway, the Harris Street improvements, including the single -- signal, are required to be completed with phase one. The traffic impact study would need to be updated to reflect the new trip distribution and volumes. The preliminary plat will also need to be revised and reconfigured to remove the access and a new phasing plan would need to be submitted. A minimum of ten percent or 3.57 acres of qualified open space and two site amenities are required for this development. The applicant proposes open space and site amenities in excess of the minimum required. A total of 13.9 percent or 4.95 acres of qualified open space is proposed consisting of half the street buffer along the highway, the buffer along collector streets, a few parkways, common areas containing pathways, a small dog park and a half acre central common area. Site amenities consist of a segment of the city's multi-use pathway system within the northwest pipeline corridor at the southwest corner of the site. A multi-use pathway within the street buffer along the highway. A park with children's play structures consisting of a 24 foot by 36 foot play structure, swings, climbing dome, rock climbing boulders, basketball court, big wheel track and seating area with four foot tall wrought iron fencing with a gated entry surrounding the park for children's safety and a dog park for small dog -- dogs with seating areas. A six foot tall concrete fence on top of a four foot tall berm, ten foot above the center line of Meridian Road, State Highway 69, is proposed as shown in according with UDC standards for residential developments adjacent to state highways. The Carlson Lateral runs along the west boundary of this site and has been piped. The easement for the lateral is outside of adjacent building lots. The Northwest Gas pipeline runs across the southwest corner of this site and lies within a 75 foot wide easement contained in a common lot. Because the narrow lots, approximately 32 feet wide for detached homes and associated driveways, there is not adequate room for on-street parking in front of those lots for guest parking. In some areas parking is quite a ways away. Where attached homes are proposed there is room for approximately one space for every two lots for on - street parking. On-street parking is also available adjacent to common lots. The applicant has submitted a parking exhibit here that shows the availability for guest parking, which amounts to approximately 109 spaces available for guest parking. Conceptual building elevations and photos were submitted for the proposed single family residential attached and detached units and the multi-family structures as shown. The single family attached and multi-family structures are required to comply with the design standards in the architectural standards manual. Structures adjacent to West Harris Street and State Highway 69 are proposed to all be single story in height, except for those on Lots 60 and 62, Block 1, which will be two stories in height. The Commission recommended approval of the subject application, the annexation and zoning and the preliminary plat. And I will just go through a summary of the Commission hearing. Those that testified in favor are as follows: Deb Nelson, Ronnie Winks, Debbi Jeske, Dennis Green, Brandon Whallon, Hawkins Companies, Andrea Newland, Randy Nelson, Will Dilmore, Britney Elliott and Carol Daley. No one testified in opposition or commented. Written testimony was received from Kimberly Porter, Evan and Annalynn Frazier, Sandy and Randy Nelson and Will Dilmore. Most of the comments were from happy homebuyers and other developments by the same applicant and builder and the need for housing options in the price point offered by this developer. Key issues of discussion by the Commission are as follows: Timing for installation of a traffic signal at the Harris Street, State Highway 69, intersection. Previous ITD approved accesses for the site via State Highway 69. The Meridian City Council Meeting Agenda May 21, 2019 – Page 37 of 576 Meridian City Council Mary 7, 2019 Page 31 of 55 proposed variance for access via State Highway 69. The proposed -- or the provision of a local stub street to the property to the west planned or multi-family development as recommended by staff and required by the UDC, unless otherwise waived by Council. Provisions to the phasing plan if access from the state highway isn't approved and fire department's requirements for curbs to be painted red in addition to no parking signs installed where parking is only allowed on one side of the street. The Commission made the following changes to staff recommendation. They removed the requirement for the rear of structures visible from Harris Street and the highway to have varied setbacks to avoid monotonous wall plains and they directed the applicant to work with the Fire Department on whether or not curbs needed to be painted red, in addition to the no parking signs where parking is only allowed on one side of the street. The Fire Department has since changed that requirement to only require no parking signs and not curb paint. Outstanding issues for Council tonight. Staff is recommending condition number A-2-E and A-3-G in Section 8 are amended to require a local street connection, rather than just a vehicular connection, to the future multi-family development property to the west in accord with UDC 11-3A3, unless otherwise waived by Council. That section of code states that all subdivisions must provide local street access to any use that currently takes direct access from the arterial or collector street. And last, Council should determine if ITD letter is adequate for approval of their proposed access via State Highway 69. If so, the variance request should be withdrawn or vacated. The only written testimony received since the Commission hearing was a letter from the applicant Laren Bailey and I will just let him go over his comments with you. Staff will stand for any questions. Borton: Thank you, Sonya. Council, any questions? Would the applicant like to come forward? Or the applicant's rep. Welcome, Deb. Thanks for being here tonight. Nelson: Thank you. Happy to be here. I have a presentation I would like to pull up before I get started here. Are you going to try to pull that up for me, Sonya, or -- Borton: Go ahead and give us your name and address to get us kicked off. Nelson: Deborah Nelson with Givens Pursley. My address is 601 West Bannock in Boise and I'm here tonight on behalf of the Stapleton Development team, who are also here in case I need any additional details. Since Sonya has done a good job of going through a lot of this, I'm going to try to stick to the highlights. A couple additional points on the location that we really like. It's close to Roaring Springs, Wahooz, the Majestic Theater and various shopping opportunities. Also close to schools and parks. Also this location provides a nice transition between the residential to the north and west, which includes one R-40 piece, but also a lot of larger single family lots and the future mixed use commercial to the south and nonresidential mixed use to the east. Looking at the site plan, Stapleton has a really thoughtful design and arrangement to achieve the density that the city staff really wanted to see and to be consistent with your Comprehensive Plan, which asks for a minimum of six units per acre and still provide that quality neighborhood that Meridian citizens want. We have got the mixed use, which is four-plex townhomes up in the northeast adjacent to the R-40 zoning. Single story attached product is along Meridian City Council Meeting Agenda May 21, 2019 – Page 38 of 576 Meridian City Council Mary 7, 2019 Page 32 of 55 the perimeter on the north and east side. So, that there is always an attractive visual of the development from the external streets and, then, the two story detached is located in the center. There is a centrally located large neighborhood park with additional passive and active open space spread throughout the development, in particular with the regional pathways. Landscaped boulevard truly accent the entrances on both ends of the development and there is landscaping along all of the end units. So, it's always attractive when you're driving into each end point. There is three types of residential products that are all for sale. As I have already mentioned, the single family detached. These are two stories and range from about 1,315 to 1,850 square feet. The single family attached that are along the perimeter of the existing streets, these are great for mature empty nesters. They are a little smaller. And, then, the multi-family townhomes, which we expect will be four units each to their own -- excuse me -- four-plexes, 28 units and seven buildings, they will each have their own external access, which is a nice feature, but all of that will be determined in a conditional use permit we come back for those details. There is a lot of high demand for the quality and price point of these homes in your city right now. I think a lot of that success is driven by the quality of the amenities and Sonya spent some time with this, so I will be quick. We exceed the open space that -- per the code requirements as she mentioned, but the city code doesn't even count all of the open space that we provide. So, if you count all of the open space that's here , it's 6.9 acres or 19.3 percent of the development. So, it's a very attractive place. The most important amenity, you know, from a -- from a cost standpoint and the contribution to the city a nd the entire area, in my opinion, is these regional pathways. We have got a ten foot regional pathway along the southwest along the Williams Pipeline and, then, one along the entire eastern border along Meridian Road. In total this is over 1,200 feet of regional pathways. That is a lot for development of this size. That's going to provide connectivity for all of those residents, as I mentioned, to the north and west to get down to the mixed use and commercial that's south of us. So, it benefits not just our residents, but everybody around us. And, then, this large half acre neighborhood park, which is just going to be great for these residents with all of the amenities, with the soccer field and the basketball court, the play structures and with each of these amenities there is just, again, thoughtful design about what residents want and what makes an attractive neighborhood here with the pathways and the bench seating and also features like having a fence around the park to keep the toddler safe from wandering out in the streets. Great pedestrian connectivity here. Stapleton has significant connections on all sides. More than a dozen connections for pedestrians on all sides of the development . Especially, again, with those regional pathways this is going to be a very walkable development. Great parking is provided . It meets the city code with two spaces and garage , two spaces in the driveway, plus significant on-street parking. Given the significant roadway improvements and frontage improvements on a corner like this, the development's going to be phased in, but those improvements are going to be front loaded and so with the first phase, which is down in the southeast area, the entire improvements along South Meridian Road will be done with that first phase. So, even up against phase three that will be finished with phase one. Phase two similarly up in the northwest area, but all of the Harris Street improvements will be done all the way out to Meridian Road. So, along phase two and phase three that will all be done front loaded with phase two and the central community park will be done in phase two. Phase Three is up in the northeast and , then, the phase four is in the Meridian City Council Meeting Agenda May 21, 2019 – Page 39 of 576 Meridian City Council Mary 7, 2019 Page 33 of 55 southwest when the regional pathway will be completed along the Williams Pipeline. So, there is only two places where we are asking for a change to the staff recommended conditions. So, I would like to walk through those. First, staff has requested a vehicular connection to the west and as you heard Sonya say tonight, she's clarifying that she really wants a local street connection to the west. That's the -- the condition she's asking for. In prior development applications to the west , those Graycliff Estates, the city did not require that either, between these portions of the R-40 property and the subdivision there or a local street to our property. The owner of that R-4 property still is not asking for a local street connection to Stapleton. They just want an emergency connection, which we provide. That's that upper green arrow. The R-40 property also has emergency access to the single family portion of the Graycliff Estates, which is that lower green arrow and that's the same owner and developer of both of those properties. So , if the city now has determined that they want the R-40 property to have a local street connection, then, the appropriate place for that is in Graycliff and that's for several reasons. The only place that this could be added into our design without their projects ' trips exceeding our street capacities is along the collector segment at the north end. This means that it doesn't really gain any new connectivity or traffic dispersion, because those trucks are still going right up to Harris Street and they already have a direct connection to Harris Street, except what it does create is a cut through. It cuts right through the corner of our development. ACHD looked at that exact issue and specifically directed that the R-40 traffic should connect directly to Harris, not to Harris through Stapleton. Further the single family portion of Graycliff Estates provides connection to multiple roadways, not just to Harris. They have got a connection to the west that goes to this new collector that will eventually connect all the way from Harris Street to Amity. They have got street connection to the south. Street connection to the east going over to the future mixed use and commercial retail area and they have got that existing emergency access between the two that could be built upon. The Planning and Zoning Commission discussed this issue at length. They uniformly believe that staff 's proposed street connection to Stapleton was a bad idea. They asked whether or not they could make that change and the recommendation and they were told that they could not, that that was a Council level decision, but they noted several times that they wanted that in the record to be communicated to the Council. It's not clear that the UDC does require this particular local street connection . The code provision that Sonya referenced says all subdivisions must provide local street access to any use that currently takes direct access from an arterial or collector street. That use is not currently permitted or in existence, hasn't been constructed, there is no conditional use permit for apartments, it's just zoned. But in any case the more important part of that -- that code provision to note is that it can be waived by City Council and so to the extent you think that applies we are asking you to waive that. Staff did raise the concern that the pipeline company might want to limit the number of crossings and that would be in between those two sections and Graycliff Estates. That shouldn't be an issue, because there is already an emergency access required there, but to confirm we did reach out to the pipeline company and asked if there was any limit on crossings and they confirmed that there is not and we did provide that response to staff. So , we are asking for this -- these staff conditions that all relate to this vehicular connection just to be clarified to require emergency access only, which we are happy to provide. Second condition of issue -- it deals with the timing for the traffic signal at Harris . There is a condition of Meridian City Council Meeting Agenda May 21, 2019 – Page 40 of 576 Meridian City Council Mary 7, 2019 Page 34 of 55 approval in staff's proposed condition 1-D that requires that we construct that signal with phase two. ITD and ACHD control this intersection. They control the timing of when a signal can be built here. It is completely out of our control. What is within our control is contributing our fair share of the cost of that signal and so both agencies recognize that this development is just one of many contributors to the impacts of this signal. A CHD carefully analyzed the trips that we are generating compared to others and determined that our fair share is 25 percent and they imposed a condition of approval for us to contribute that 25 percent and we will do so. We just want to make sure that there is not a condition of approval coming out of the city that requires an impossible timing, that we can't construct that signal before it has been warranted. We are asking for access to Meridian Road. We are asking the Council to modify the access standards to allow access at the quarter mile. As a little history -- and you heard some of this from Sonya. As part of the previous Hawkins project in 2012, three access points were approved along this stretch, which includes all of the property you see in this image here. The Stapleton development and the Hawkins portion remains to the south . That was approved by the City of Meridian and ITD. In fact, they were constructed pursuant to permits issued by ITD. So, the accesses are currently there. Of the two access points that are on the Stapleton portion of this development, we are agreeing to forego one of them and asking for approval to continue using the one on the bottom. The southern end puts it centrally located and can serve our property and the Hawkins property and this is necessary for our development. It allows us to disperse the traffic throughout our local streets , so that we can achieve that density that the city desires and also that quality neighborhood and housing product that's in demand for the city. This access is also critical for the future commercial development to the south. I think this Council is well aware of how important access points are for commercial develop -- development to successfully site on a project like this. ACHD approved that road layout with the access point. ITD carefully considered all of the traffic patterns and determined the access at that location was appropriate. They conditioned the access on right-in, right-out, left-in movements and on construction of a median to safely navigate those movements to protect those movements and they also required construction of a southbound turn lane along Meridian Road. We are in agreement with all of the conditions imposed by IT D. Based on that ITD recommendation you have the authority to approve this access by modification and we would withdraw our variance request. The last slide here, just to summarize, the -- what we are asking you here, we do ask for approval of the application that's been submitted in accordance with the staff report and all of the conditions , with the exception of the two that I identified already, clarifying that that vehicular connection to the west is emergency only and to strike that requirement to construct the signal at Harris with phase two. We will do that in accordance with the ACHD conditions and we are asking for approval of the modification. We have had great positive neighbor comments as you heard from the summary from the Commission. We had eight individuals testify in support and none against. That never happens to developments I'm working on, so it seems worth noting. And they were really nice comments about the great quality housing, the location, the price points, how the neighborhood feel and the amenities -- so, I mean really exciting stuff that they have had success in your city and -- and have now found a new great location for this project and hope that you will agree and be in support and I will hand out just that same last page, just so you have it in front of you, if you're inclined to approve, so that you have that in Meridian City Council Meeting Agenda May 21, 2019 – Page 41 of 576 Meridian City Council Mary 7, 2019 Page 35 of 55 front of you when you make the motion and I will do that when I end, but I would stand for any questions in the meantime. Borton: Great. Thank you, Deb. Council, any questions? Cavener: Mr. President? Borton: Mr. Cavener. Cavener: Deb, thanks for being here. A couple just clarifying questions. As it pertains to the staff recommendation to A-2-E, A-3-G, requiring that local street connection, when did staff communicate that to you? It sounded like from your testimony like that somewhere through this process that the requirement from staff for that to be a local street connection changed. I'm just curious about when that happened. Nelson: Council President and Council Member Cavener, we knew of staff's desire to have a vehicular connection there early on. That wasn't a surprise. I didn't mean to suggest that. I just was noting Sonya's comment this evening that she's changing the language from vehicular to local street. Did I capture what you said correctly there? Yes. Cavener: Great. Appreciate it. One additional question. Deb, talk to me about the rationale behind having that beautiful park piece coming in with phase two, as opposed to phase one. I just know that we hear all the time when -- and it's not casting light on anybody, but it's -- we see something in a -- in a design and, then, what actually gets built is something different and I also know as someone who moved into a neighborhood how my kids wanted those amenities, you know, right away. So, help me understand why phase two versus phase one. Nelson: Absolutely. Mr. President, Council Member Cavener, it's a good question, but in this -- in the scale and the phasing that we have laid out here there are significant improvements already front loaded into phase one and only 52 lots and so it's a small number of lots carrying a large number of improvements already. There is also some feasibility with infrastructure of getting up to that park from the existing streets and so it's designed and built within the phase that makes the most sense with the surrounding streets and infrastructure and, then, the timing here, they are going to bring in each phase right at the end of the next -- of the prior phase with one phase coming in each season and so before you have really got residents that are there enjoying first phase, the second one's already going to be close on its heels and so it's going to be a short window. It does keep the construction of the park and amenities and all that in the phase where the homes are also being constructed. It kind of segregates that impact. But, then, it's quickly brought online. Milam: Mr. President? Borton: Mrs. Milam. Meridian City Council Meeting Agenda May 21, 2019 – Page 42 of 576 Meridian City Council Mary 7, 2019 Page 36 of 55 Milam: I will piggyback on that question. So, is the intent, then, to do those improvements the beginning of phase two or at the end of phase two or -- so that maybe that could appease any -- Nelson: Council Member President, Council Member Milam, at the beginning. Milam: Okay. Thank you. That's -- that's almost the end of phase one; right? Nelson: That's right. Milam: The next day. Borton: Council, any other questions of the applicant? Deb, I had one question on the -- facilitating the construction of the signalization on 69 -- Nelson: Uh-huh. Borton: Highway 69. Is the payment of that proportional share -- does that occur in phase two or is there some other trigger in the ACHD staff report as to when those funds are provided? Nelson: Mr. President, the ACHD condition requires that that be paid prior to the final plat, if we haven't already had a warrant that required construction. Borton: Okay. Any other questions, Council? Thank you much. Nelson: Okay. I will pass this out. Borton: Mr. Clerk, do we have any signups? Johnson: Mr. President, there are several. First is Dennis Green. Borton: So -- we got you, but we are going to make you put on the record what you were trying to say. Go ahead and give us your name and -- Dilmore: Will Dilmore. 5854 North Rosepoint Place, Boise. 83713. The members that signed up just want to go on record that they are in favor -- the individuals that signed up just want to go on record that they are in favor, as well as I am, but were not able to stay and speak. Borton: Okay. Thanks for being here. Johnson: And, Mr. President, for the record there were five signed in in favor wishing to testify. Borton: Okay. You want to go ahead and read those names that you have got. Meridian City Council Meeting Agenda May 21, 2019 – Page 43 of 576 Meridian City Council Mary 7, 2019 Page 37 of 55 Johnson: I can do that. It was Dennis Green, Debbie Jeske, Ronnie Winks, Randy Nelson and Brandon Whallon. Borton: Great. Any other names that were called that just changed their mind and now -- I just want to make sure you got a shot to testify. Okay. Yes, sir. Come on forward. Welcome. Thanks for being here. Whallon: Thank you, Mr. President. My name is Brandon Whallon. Address is 855 West Broad in Boise, Idaho. I represent Hawkins Companies. So, we are absolutely in support of this application with Stapleton. As we stated earlier, we had a master site plan for a mixed use regional commercial development, which also contained a housing element. As we negotiated the access issue with ITD and the City of Meridian, it kind of protracted out the approval process and the major tenant that we had that would have been the anchor for the -- the mixed use regional retail center, we lost them to another property and since, then, the retail market has really been up ended. So, at this moment, you know, we think that the Stapleton Subdivision is a suitable use of the property. We have every intention of augmenting that with a mixed use office, residential and retail development, but as was stated earlier, the approval of ITD having that access point is crucial for us to have a successful and productive mixed use regional type of development there on the property. So, as stated earlier, we are absolutely one hundred percent in support of this application and I would stand for any questions that you may have. Borton: Thank you for being here and sharing that. Bernt: Council President Borton? Borton: Mr. Bernt. Bernt: So -- so, to confirm, you are going to do office, retail, commercial -- not to -- I'm not going to hold you to the exact layout of what was presented in this application, but you know, similar to that in the south? Whallon: Councilman President and Councilman Bernt, that's absolutely correct. We did put together a rough bubble plan -- Bernt: Right. Whallon: -- that did show those types of uses and we have every intention of doing that and having it as intensely of a development as we can do, mixing maybe multi-family residential, office, and retail. Bernt: President Borton? Borton: Mr. Bernt. Bernt: Any reason why you wouldn't? Meridian City Council Meeting Agenda May 21, 2019 – Page 44 of 576 Meridian City Council Mary 7, 2019 Page 38 of 55 Whallon: No. Absolutely not. That was the intent when we purchase d the property. As stated earlier, the retail world has -- Bernt: Right. Whallon: -- kind of shifted and so we are still trying to figure that out, but we are trying to find the highest and best use of that property, so we need the regional mixed use designation of the Comprehensive Plan. Bernt: Perfect. Borton: Council, any other questions? Whallon: Thank you. Borton: Thank you again. Bongiorno: President Borton, if I may? Over here. Fire marshal. Borton: Yes, sir. Bongiorno: I just wanted to let you -- when we first saw this -- when we -- I'm talking of police and I -- first viewed this preliminary application we had mentioned that having traffic cross Highway 69 to turn left out of Harris is a bad thing, because it's not just their subdivision that is going to be utilizing Harris, you already have the subdivision to the north that's utilizing it. You also have the Kentucky Way area up to the northwest that is also utilizing this access point as well. So, that was one of the discussions that probably prompted the whole -- we need a signal there, because it is too dangerous to pull out onto Highway 69 when that's a downhill slope right there in that particular section. At 55 miles an hour it's -- it's going to be fatal. So, I just wanted to bring that to your attention as well. Borton: With that discussion was there any of your concerns that were left unresolved? Bongiorno: No. No. I think -- access as far as -- I mean there are some things that -- that lower access point in phase one will need to be installed and, then, once we start getting through the phases we will -- we will make some accommodations for dead end streets and stuff and, you know, I could work with Laren on that. There shouldn't be any other problems. But for -- for Police and Fire that signal was crucial to this development. Borton: Thank you. Council, any questions of staff in light of that? Any other members of the public that wish to testify? Yes. Welcome. Come forward. Thanks for staying. And give us your name and address and -- LaFever: Hi. My name is Denise LaFever. I'm at 6706 North Salvia Way in Meridian and as we all know we are right in the middle of a Comprehensive Plan and part of our issue was on south of I-84 is there is a sea of residential and not a lot of commercial mixed use. Meridian City Council Meeting Agenda May 21, 2019 – Page 45 of 576 Meridian City Council Mary 7, 2019 Page 39 of 55 So, when we are looking at this we really need to look at is the mixed use designation fully being utilized the way it's supposed to. And right now this appears to be just a one use residential. The intent of mixed use is not being realized and the bubble plan doesn't include more than 30 acres of future mixed use. Mixed use requires three types of land use and this only has residential currently. There is no guarantee that the -- that the development will come in as promised that we are being submitted. So, that's an issue. And per the staff report it says right in there per staff, project may not be as well integrated as desired by the comp plan. There is a requirement for quasi-public space or public space. This application doesn't meet it. Is there any guarantee that the other applicant will meet it and do they want to bear the cost of that, because you're basically shifting that cost off to them. There should be a collector road to Amity -- Amity for livability, safety, and convenience. I'm not clear on there where you see that. The parking plan as stated by the staff report is inadequate and doesn't offer residents convenience and in some cases reasonable access to parking. The application requires multiple exceptions to the city's plans, transportation corridors multi-use development, open space, vehicle connectivity and CUP without really raising the bar. When I look at the -- the space in here for the open space, a half acre just doesn't seem adequate for the amount of properties that you're putting there. In addition, on the bubble plan there is a multi-family unit that's going in there as well. So, I have some concerns about just raising the bar. That was one of the things that we talked about. That's one of the things the Mayor talked about, raising the bar and, you know, I'm not a hundred percent opposed to this, I just think we need to raise the bar and there needs to be some commitment on here that there is going to be truly a mixed use as designated in here and those components really are going to be met and an understanding of who is going to pay for that quasi-public space and who is going to take care of that public space. I -- I'm not hearing where that's at and is that fair to push all that cost back off onto the other developer and we don't even know if they are going to develop it, so -- and I will say in fairness I have walked the properties over with -- with Devco Development and they are very conscious about when they put properties closer together about making sure there is not light pollution and making sure that the quality of the product that I looked at was a good quality. I'm just thinking that we need to go back through and really raise the bar while we are doing an annexation. Borton: Thank you, Denise. Council, any questions? Bernt: One question -- or one comment. I -- Denise, I had those same -- I had the same concern regard to the property -- or in the south. It almost makes that south to be able to meet the conditions of -- that -- you know, the -- the designation in that area, it almost makes it so that property the owner in the south has to do some -- you know, some -- some commercial and some office and some retail and so do you have any concern that what the Hawkins representative -- you -- do you feel like you reasonably -- they could come through with it what he just said he was going to promise? LaFever: That -- that has already been -- had a proposal once before and the market changes, so there is no guarantees. It would be better if it were coming forward as a co- application, just as Costco and Brighton came together as a co-application. They are going back through in a mixed use designation and, really, honestly, presenting an R-15 Meridian City Council Meeting Agenda May 21, 2019 – Page 46 of 576 Meridian City Council Mary 7, 2019 Page 40 of 55 with multi -- multi-family there and so they are not really meeting the true spirit of the zoning without having Hawkins coming and doing a co-application and putting a plan together. There is no guarantees. Things change. Bernt: One -- one point of clarification. Is -- is the Hawkins property -- has that been annexed yet? I'm not sure. It's not? Okay. So, there is your guarantee. LaFever: There is no guarantee if it's not annexed. Bernt: Oh, we -- you know, we can -- as a Council we can -- we can give that direction. LaFever: And -- and, honestly, is it fair to Hawkins? I mean if they want to stand up here and say that's going to be how they develop it, is it fair to them to pick up those additional costs? Bernt: Well, I would agree with your concern. But, again, I -- I think -- when I was reading, you know, this application, I had those exact same concerns, because it almost limits the Hawkins folks to what they can do on their -- on their land. I mean they basically have to do what they are saying that they are going to do and those -- those are the reasons why I asked those questions. LaFever: Well, thanks for asking. Bernt: Yeah. So, I think that -- I think that -- I don't have any reason to believe that the Hawkins Company is not going to do what they are saying they are going to do personally. But I appreciate your concern. LaFever: Thank you. Borton: Thanks, Denise. Anybody else present tonight that wishes to provide some testimony? If not we will have the applicant come back up for summary and some final questions. Nelson: Thank you, Members of the Council. Just a couple of quick items there to respond to. Yes, this is a residential project, but it has three different types of residential. Staff did a great job of walking through and enormous detail in the staff report about how this is consistent with the Comprehensive Plan and the goals that are in there and in part it is, because of the surrounding mixed use and commercial designations on your future land use map and not just the Hawkins property to the south, but also further south across Amity and east of the property is all mixed use nonresidential and as was learned from the Hawkins project in 2012, the big box retail commercial that was going to take over this entire site wasn't feasible, the market has shifted and so it makes more sense to have that smaller commercial with the interspersed residential and office like they are talking about and, then, they get the benefit of our denser residential next door to support it with rooftops. There was comments about inadequate parking. As I had covered in my presentation, we meet the city code on parking and we also have on-street parking in Meridian City Council Meeting Agenda May 21, 2019 – Page 47 of 576 Meridian City Council Mary 7, 2019 Page 41 of 55 addition to what the city code requires. Now, part of that is just supporting a dense development, which staff really wanted here and your comp plan calls for, that you have got narrower lots, but there is still plenty of parking here. She also made the comment that there wasn't enough open space, but as we walked through we exceed the standards in the code for qualified open space and have almost 20 percent overall. So, I think those points are covered largely in my primary presentation , but I would stand for any questions about them. Borton: Thank you, Deb. Council, any questions? Little Roberts: Mr. President? Borton: Mrs. Little Roberts. Little Roberts: Sorry. Not on that, but, Deb, back to the light. That really concerns me with the expression of our safety. It sounds like maybe it was further down the road rather than sooner. Do you have any feeling as things get going number wise? It seems like sooner rather than later would be optimal, but I know you're only 25 percent of the cost of the light and it now depends on ITD when it happens. Nelson: Mr. President, Council Member Little Roberts, I appreciate that discussion. In particular President Borton's question of, you know, were all of your concerns addressed when the agencies looked at this, because they did impose requirements about when that signal can come in and -- and who pays for it and I appreciated the response that, yes, they were, because the signal will be built when it is warranted and so those safety concerns that are addressed will be addressed in a timely way. The signal just cannot come in before it is warranted. The agencies that control the roadway where the signal would go in have jurisdiction in determining when it comes in and so they are going to determine that. When the warrants cause the signal to be built, it will be constructed. Little Roberts: Thank you. Follow up? Deb, did they give you any numbers like the road is at -- the intersection -- is it this number and when we get to this number is when it will be built or do we think it will take a year? Do we think it will take six months?. Nelson: Mr. President, Council Member Little Roberts, yes, that was studied in the traffic impact study, which makes estimates about growth and background. So, yes, they look at all those numbers of what they expect the growth numbers to come in around and whenever a development -- whether it's us or another development -- triggers that warrant, they will have to construct the signal at that time. If it's not us, then, we will have our 25 percent share that goes into that road trust that they will use. If it's us, then, other people will have to pay us back. Little Roberts: Thank you. Nelson: Thank you. Meridian City Council Meeting Agenda May 21, 2019 – Page 48 of 576 Meridian City Council Mary 7, 2019 Page 42 of 55 Borton: Any other questions? Cavener: Mr. President? Borton: Mr. Cavener. Cavener: I have got a quick one for staff, but I don't want Deb to have to sit down and have to get back up, so I guess, Sonya, if you can -- I'm still trying to wrap my head around in the staff report this requirement of a vehicle connection versus a local street connection. Help me understand the difference between the two and why the change. Allen: Council, it's -- the UDC requires a local street connection. That's the difference. A local street as a public street versus just a driveway connection. That's what the code calls for. It also allows for a Council waiver to that requirement. I did ask for a change to that provision from just a vehicular connection to a local street because of that. Cavener: Thank you. Great. Borton: Any other questions? I have got a couple for you. One on that point, I -- quite frankly, I agree with -- with staff and I appreciate your input in -- in stating that the local connection applies. There might be unique circumstances, which I think you have, quite frankly, described to warrant a waiver, you know, unique to this situation that might grant it, but I think the fact that the -- that adjacent property to the west hasn't yet developed doesn't eliminate the requirement. I think when you look at what's the intent of that requirement, you know, to try and ensure you have got those public street connections to full access -- this is off these arterial, my sense is that's why that requirement is there and the fact that it's not built yet doesn't eliminate the -- the purpose behind it. So, I do think what -- what you have described is a unique circumstance that warrants a waiver. In this case maybe not in other cases, but -- so, I -- I appreciate the inclusion of the local street. On the access to Highway 69, it's -- it's not requested to be a full access; is that correct? Nelson: Mr. President, that's correct. Borton: Okay. Nelson: We are in agreement with ITD's condition that it be limited to three turning movements. Borton: So, at least one question. What -- if -- if you had requested full access and ITD said what they said, would we be allowed to grant full access without a variance? This is kind of a wonky question, but I was curious. When I first read it I thought the request was for full access. ITD authorized something less. So, would we even be authorized to grant full access in light of ITD's more limited approval? Nelson: Mr. President, I don't believe you could. ITD has jurisdiction over that roadway. Meridian City Council Meeting Agenda May 21, 2019 – Page 49 of 576 Meridian City Council Mary 7, 2019 Page 43 of 55 Borton: Yeah. Nelson: And so if they limit us to three turning movements, that's all we can construct. Borton: Okay. That makes sense. One other comment and one other question. I think the end cap landscape feature on this -- and I have seen it in some of the developments -- is really a great way to soften the edges on. I think it's a great design. I have seen it done well in other developments in the community and this is a good example of it. I also think that -- that Denise brings up a good point and it's something we are challenged with and you do a lot of land use development around the valley -- Nelson: Uh-huh. Borton: -- but when you have got a -- kind of a blob, for lack of a better term, of a mixed use regional area that is not constrained by the parcels themselves, she brings up a good point that we wrestle with. Granted you have multiple -- different types of residential, but it does seem to gobble up a large part of one type of what mixed regional -- constraining the remaining parcels, how do you assist elected officials in reconciling the -- the constraint we are placing on what we intend in that region as a whole? Nelson: Mr. President, I appreciate the opportunity. I mean as you know your -- your plan is a guide and particularly when you look at those big areas just as blocked designations like you see in that future land use map in that area, clearly you couldn't have all high -- you know, high intensity commercial on every single one of those corners in the sizes that they are and have that succeed. So , in my opinion -- and, really, I mean your staff are the planning experts on this, but from -- in my experience of siting these, you have to think about the uses that make sense as they come in and that's dictated a little bit by land ownership; right? And when a project is ready and a particular landowner sees that there is a good opportunity for their product, they are going to bring it forward and you're going to look generally at your plan and see does this make sense and generally comport and that's the analysis that Sonya did in her staff report, to go through and determine why this use is appropriate and consistent with your plan. It does put a little bit of pressure on the subsequent properties that things are eaten up. I mean I do think that's natural. But if you evaluate each one to say, yes, this makes sense and here are the reasons it makes sense, you know, that's why I kind of walked through I think that great transition from the larger lot single family that's north and west to the commercial that's to the south o f us and in particular with no residential being anticipated currently in your plan to the east, you have got a lot of room to fill in some residential there before it's eaten up. Does that help answer your question? Borton: It does. It -- it describes that balancing act I guess we have and that discretionary role, to make sure we don't lose sight of what Councilman Bernt is saying that -- Nelson: Right. Meridian City Council Meeting Agenda May 21, 2019 – Page 50 of 576 Meridian City Council Mary 7, 2019 Page 44 of 55 Borton: -- we got to recognize we are putting a little heavier burden on different uses to the south of the mixed use regional. Nelson: Mr. President, if I could follow up. You're also helping them, because they need rooftops and they need density and they need connections to them and this project really -- it coincides with that Hawkins property. It was designed with them in mind. It provides the connections they need, it provides the access that they need, so it really enhances their opportunity to bring that forward. Borton: Thank you. Council, any other questions for the applicant? Nelson: Thank you very much. Borton: Thank you, Deb. Appreciate it. Staff, was there anything that we missed or should be addressing that we haven't covered ? Allen: No, I don't believe so, Council President. Thank you. Borton: Police, Fire, anything? No? Okay. Council, you have heard all of the staff comment, public comment and from the -- from the applicant. How do you wish to proceed? Cavener: Mr. President? Borton: Mr. Cavener. Cavener: I move that we close the public hearing on Item 11 -C, Stapleton Subdivision, H-2018-0129. Milam: Second. Borton: It's been moved and seconded to close the public hearing on Item 11 -C. All those in favor say aye. The public hearing is closed. MOTION CARRIED: ALL AYES. Borton: Any discussion amongst the Council? Bernt: Mr. President? Borton: Mr. Bernt. Bernt: I'm -- I'm generally in support of this project. The first thing that came to mind was exactly what Denise spoke about earlier in regard to putting -- to -- to fill the -- the land use -- you know, a future land use in this area would require the southern property, which is Hawkins, to -- you know, to develop more of a -- almost forces them to do something Meridian City Council Meeting Agenda May 21, 2019 – Page 51 of 576 Meridian City Council Mary 7, 2019 Page 45 of 55 more commercial, something retail, office space and one of the things -- I was -- I was hesitant to approve this without Hawkins here to be able to confirm that and with -- with -- with the representative from Hawkins here, knowing that that property has not been annexed and we can, you know, provide some guidelines and knowing as a Council we highly recommend that you come back with an application for your project that you bring something back with something commercial -- you know, office-related, retail-related in order to fulfill this -- this land use designation. So, I think the application is -- is good. Unfortunately, I would love to have 50 percent open space in every development that comes before us. That would be fantastic. I'm highly in support of that, although that's not what's required for the developers that come in before us and so there is not a whole lot we can do when a developer comes and say, you know, they -- they fulfill the requirements that we ask of them and it's important as a Council, in my opinion, to be consistent with that. It's what the development community deserves and expects from this body and so they know there is discussion in regard to that, you know, what may or may not happen going forward, but -- so, I think that they have done a great job with the amenities. No concerns there. So, I'm in support of the project. Milam: Mr. President? Borton: Mrs. Milam. Milam: I support this project. I think it's a good project. It has lots of foliage, which is very appealing, and that is one heck of a tot lot, I just have to let you guys know. Thank you very much. My -- my only concern is the signal, which they, obviously, have no control over, so unless they had a STARS agreement or something with -- to put it in and, then, get reimbursed later, I just -- I don't see how we can constrain the -- the approval with that. So, it stinks, it's -- you know, it's not a great situation, but it is what it is and it's out of their control. So, I'm good. Cavener: Mr. President? Borton: Mr. Cavener. Cavener: I'm going to echo a lot of the comments that were made in Planning and Zoning. I mean this is a no brainer. This is the right location for this type of product. I love the diversity of housing. We need more of that in south Meridian. So, my grumbles and gripes about little things here or there are not that big of an issue in terms of when it comes to a good project. So, I'm happy to support a motion or make a motion, if nobody else wants to speak, and I will navigate through this if needed. Borton: Was there -- as part of that was there any concern over the requested waiver of local street connections and instead allowing the emergency connection as proposed by the applicant? Cavener: So, Mr. President, that is a consideration. I think that if I were to make a motion -- and this is where I would ask for help from staff or legal -- to make sure that the motion Meridian City Council Meeting Agenda May 21, 2019 – Page 52 of 576 Meridian City Council Mary 7, 2019 Page 46 of 55 would incorporate the appropriate waiver for that to be an emergency access. I have wrestled with that particular piece, but I ultimately feel the explanation from the developer or developer's representative sufficient enough for -- for my sake in making a motion. I'm a big supporter of connectivity and would like to always see more connectivity, as opposed to less connectivity, but I think in this particular circumstance a waiver, if that's the appropriate vehicle, is something I would support. So, it would be contemplated should I be the one who is making the motion. All right. Mr. President, here we go. Let's see if I can not screw this up. Mr. President, I move we approve Item 11 -C, Stapleton Subdivision, H-2018-0129, include all applicant, staff and public testimony with special consideration for Items A-2-E and A-3-G, that a waiver be provided to the applicant for emergency access, as opposed to a local street connection. There is another request that I have -- so, as it pertains to -- oh. To ITD's letter I deem as adequate, so I'm supportive of vacating or -- that variance. I guess I don't -- so, my -- that would be my motion, Mr. President. Borton: I will second the motion for some discussion. Questions? No questions, no discussion, nothing to add? Nary: Mr. President, the request also was on the signal be done as warranted and not required -- tied to the phase, as was in the staff report and I just wanted to make sure, I -- I think I'm -- I'm certain this is what Council Member Cavener meant, but you are basically allowing them to withdraw the variance for the access and granting the modification under the code provision in 11 -3AH3. Cavener: Mr. President. I guess two points. I think -- yes, Mr. Nary, your recollection or your report or review is correct. I didn't address Condition 1-D pertaining to the signal, because that's -- I didn't think that's a determination that we can make. So, if we need to remove that piece from the staff report, I'm supportive of amending my motion to include that. I just didn't know -- since it doesn't pertain to us if we should, so -- Nary: Mr. President, Members of the Council -- Borton: Mr. Nary. Nary: -- you would -- since it is a directive to be included as a requirement and so you would be removing that requirement and following the ITD recommendation that they provide the cost share with it and it be done when warranted by ITD. Cavener: So, Mr. President, based on that I would like to amend my motion to include striking the requirement to construct a signal at Harris with phase two, but only to provide the appropriate cost share for the time deemed by ITD for the construction of a signal. Borton: Second agree? Yes. That's me. So, any other discussion? Any question on what the motion is? Crystal clear? Cavener: Mr. President? Meridian City Council Meeting Agenda May 21, 2019 – Page 53 of 576 Meridian City Council Mary 7, 2019 Page 47 of 55 Borton: Yes. Cavener: Just want to make sure for staff. You're good with that? I know I muddied that up pretty bad tonight. It's been a long day. My apologies. Borton: They got it all. Cavener: All right. Thank you. Appreciate Council's patience. Borton: And we are good? No questions? Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. MOTION CARRIED: ALL AYES. D. Public Hearing for East Ridge No. 1 (H-2019-0041) by Devco Development, LLC, Located on the North Side of E . Lake Hazel Rd, West of S . Eagle Rd. 1. Request: A City Council Review to allow the 40 foot irrigation easement graphically depicted along the rear boundary of Lots 5-10 and a portion of Lot 11, Block 1 to remain as an easement on the buildable lots rather than contained in a common lot Borton: Thank you, everybody. We have one -- one public hearing left. Item 10-D. 10-D is a public hearing on Eastridge No. 1. It's a City Council review of an irrigation easement issue. We will begin this public hearing with staff comment. Thank you. Leonard: Thank you, Mr. President, Members of the Council. The last project before you this evening is for City Council review of an irrigation easement, as previously stated. The site consists of 41 acres of land. It's zoned R-4 and is located north of East Lake Hazel Road and west of South Eagle Road. In 2017 the property was annexed and received preliminary plat approval for East Ridge Estates with 139 buildable lots and seven common lots on 41 acres. In 2018 the final plat was approved with a condition regarding the irrigation easement that we are speaking of tonight. The request is for a City Council review to allow the Grimmett Lateral within a 40 foot irrigation easement along the rear boundary of Lots 5 through 10 and a portion of Lot 11 , Block 1, to remain as an easement on buildable lots, rather than being contained in the common lot in accord with UDC 11- A -- 11 -3A-6B. A condition was included in the final plat in 2018 and was discussed during the hearing at the time in July -- July 17th, requiring the applicant to either place the irrigation easement in a common lot or seek Council modification to include it as part of the adjacent buildable lots. Due to the -- due to the topography of the area several lots within this development are located within a sloped appeasement. The lots in question contain both the sloped easement, as well as the Grimmett Lateral irrigation easement. Meridian City Council Meeting Agenda May 21, 2019 – Page 54 of 576 Meridian City Council Mary 7, 2019 Page 48 of 55 Staff has received public testimony in regard to the maintenance and the erosion resulting from the sloped easement existing within buildable lots in this development. These concerns have been echoed throughout the area due the -- due to the topography of the area, especially in this part of Meridian. Similar sloped easements exist in Sky Mesa and Southern Highlands north of the subject property. Staff does understand these concerns. However, they are not applicable to the subject application. A staff report was submitted by the Boise Project Board of Control. At the time of the preliminary plat and annexation application indicating their preference to keep the easement unencumbered -- and to get further clarification for this staff report, staff did contact the Boise Project and was informed that their irrigation district does not want any portion of the 40 foot easement within buildable lots. Staff -- staff finds the best location for the easement is within a common lot in accord with UDC 11-3A-6D, location of the easement within a common lot will provide an easily accessible easement for the irrigation district and will ensure that future residents will not be responsible for maintain ing an unusable 40 foot part of their rear of the property. Locating the easement within a common lot may also provide potential code enforcement issues in the future and into our issues with the irrigation district may incur upon homeowners. Written testimony was received from Laddie and Andrea Tlucek against the subject application with concern regarding weeds and erosion associated with the slope along the rear of lots, with reference to slope easements within common lots. And Susan Karnes, who is requesting denial of the application with concern regarding erosion, weeds, lack of watering and general maintenance -- maintenance issues associated with slope easements. Staff recommends the applicant locate the irrigation easement within a common lot and obtain approval of a final plat modification prior to obtaining city engineer signature on the final plat. Revised landscape plan shall be submitted with that final plat modification, indicating landscaping in accord with Boise Project Control's allowances. So, with that staff will stand for any questions. Borton: Thank you. Council, any questions? Mr. Conger. Welcome. Thanks for being here tonight. Conger: You bet. Borton: Through all of it. Conger: Oh, it's a great night. Mr. President, Members of the Council, Jim Conger. 4824 West Fairview Avenue. In front of you -- this is, obviously, our -- one of our final plats -- we will have three ultimately on this project. This particular one is the estate lots, which is our phase one. It's that little gray strip that you see in the corner -- corner up to the east boundary to the midpoint. Basically, yes, if you call any irrigation district they will say we would love to have our easement in a common area. When you go through the 14 month process to create this deed that was a deed created in 1940 that I got to re -up, because I'm moving a portion of it and that takes 14 months, you go through this entire process and you get brand new language that doesn't say put me in a common lot. They know it's a residential development. So, this in front of you is our deed easement and it's the language that says, hey, we get the use and enjoyment of our property, because you can imagine in 1940 when they negotiated their first lease if they w ould have told that Meridian City Council Meeting Agenda May 21, 2019 – Page 55 of 576 Meridian City Council Mary 7, 2019 Page 49 of 55 farmer you don't get to do anything on this property, they would have got thrown off the property before the easement got written, but -- but it does say I cannot, you know, erect buildings and structures or permission, actually, to the public to access -- oh, that makes sense, so -- so this is, obviously, what the language is. We -- we don't want to go any -- any -- use the property any more than what this easement allows with Project Board of Control. We are not interfering with the easement. It will function the same and I -- I think, really, what it comes down to is when we -- when we went through this process of getting an approval, we heard it from -- I think we had 50 neighbors in here, as you all -- some of you all remember and the Council kept saying this is the rim, we want you to go back, we want estate size homes on the rim in Meridian, we don't -- we don't have a lot of that and this is a good spot for that. We bought into that statement . We went back, redrew our project and came back with estate lots and actually worked very hard with the neighbors, specifically the adjacent neighbor to the west Kathy Bumgardner was a -- very much a champion in those negotiations and we came back with our smaller product out towards like Lake Hazel where it belongs and preserved the rim lots. These are half acre lots to three quarter acre lots. Point of all of this is we don't need to make these lot smaller. People live and want to say they are on a half acre and we have all the way up to three quarters of an acre lot. But you -- we start reducing the square footage where all of a sudden I don't have estate lots. Yes, maybe estate lots to sell, but also that, you know, people, even though they are not using them, want -- want the benefit to say that they have the half acre home site. Now, this -- we -- as we all know we had the wettest February since -- for about 40 years. We get about 12 inches of rain in this valley a year. We got 11 inches up to April 10th. So, I'm just saying we have struggled with our -- our slopes, because we built them all winter and we haven't been able to go finish prep them. I just got the irrigation and the trees put in it and that will get looking good. But the point of this is -- if I go back and forth, you can see the yellow area. Forget about the irrigation easement for a minute. During our preliminary plat process we were allowed the approval through that process to create -- our home sites go to the edge of our properties as you see on the right screen, but we have what's called a slope easement that we committed to in the approval process to have our HOA maintain these. We -- we didn't actually fight that at all. We think it's a great idea. So, the thought of the letters that just came in over the last couple days that this is -- this easement, which is down in the gravel area mind you, that you can see where we are just finishing that, you know, the irrigation districts, if -- if you need 12 feet they want about 30 feet of gravel just in case. So , the point of this is we are a little sliver that's already encumbered by the use easement. I, as the developer, in putting the wrought iron across the top , which you can see has not started yet, that entire area was too muddy from the winter we had and we had to remove a couple feet and put it back in, but the point of that being is we will have wrought iron across the top. Our plat, which I continue to show you, that dashed line of where the yellow is, is the encumbrance that we put on that -- that the rest of the balance will be maintained by the HOA. So, as much as we agree with -- with code and even staff on you should usually do a common lot , I'm calling that a small lot concept. I don't believe in a -- in an environment where we have these bigger lots , that it makes sense that you have to do the common lot in the back of these. We are already addressing it in the CC&Rs, which will be recorded. My last point of this -- and I think it comes back to the estate lots and the city and ourselves, we bought the property, pretty proud of this rim and Meridian City Council Meeting Agenda May 21, 2019 – Page 56 of 576 Meridian City Council Mary 7, 2019 Page 50 of 55 Black Rock is proud of their homes on the rim -- is I have done probably five, six or seven foothills projects in my lifetime in Boise and this is reminiscent of my foothills days in Boise. If you want to estate lots and you want lots that are on slopes and hills, you're going to have a portion of these lots that are encumbered and not usable by the -- by the homeowner. That's normal. But you always give them their three quarters of an acre or their half an acre. No one's going to come up in here and -- and live on a 10,000 square foot pad or lot and -- with the view and everything, you just don't encumber that in a common area. So, we -- I will stop now, but, basically, everything functions. The maintenance of the slope area is not up for question today, but the maintenance of the irrigation easement, we need it by the HOA, it's already encumbered and says in my plat it's going to be by the HOA. Whether that's in a common lot or whether that stays an easement as I'm requesting or even borderline begging, it's going to function identical and be maintained by the HOA. That's it. I definitely would stand for any questions. Borton: Thank you, Jim. Conger: And I would definitely love to have an easement. Borton: Council, questions? So, I do, if I could. So, the -- remind me -- and I apologize, I got myself sideways thinking back and trying to figure this out. The slope easement also the irrigation easement, do they overlap? Conger: Yes. President Borton, the -- the slope easement is in this case for -- is my green area and the road area. The irrigation easement is just the road area. So , if we come back to this screen, the orange is, hey, we are taking a highlighter strip across here, but the yellow is slightly bigger. Now, at the very south end they match. That orange and yellow are the same area. At the very south end, which is the bottom. Borton: And the portion of the slope easement to the north, are those all within the private parcel ownership, yet maintained by the HOA? Conger: One hundred percent. Great question. So, if you look at my yellow areas, the white areas are the pads and where my wrought iron fence will be -- Borton: Right. Conger: -- the yellow are -- you can see -- let's -- let's go up to the upper right corner. You can see where the lot lines go all the way to the end of the yello w in every one of those. So, they are all identical. The residential lot is -- the entire area of the slope easement is the yellow inside of a residential lot that will be maintained by the HOA . Borton: Got you. Conger: Not complicated in the documents, though. It's in -- it's extremely easy in the -- in the master decoration. We have already done that, so -- Meridian City Council Meeting Agenda May 21, 2019 – Page 57 of 576 Meridian City Council Mary 7, 2019 Page 51 of 55 Borton: Okay. So, the concern of maintenance -- consistent maintenance and weed abatement, et cetera, that is taken care of in the orange as it is the yellow, since they overlap throughout the area? Conger: Present Borton, that is correct. They are -- that's already accounted for in the CC&Rs as they are written, because of the slope area easement. Correct. Borton: Council, any questions? Little Roberts: President Borton? Borton: Mrs. Little Roberts. Little Roberts: Jim, so if it stays an irrigation easement, then, the HOA can maintain it and have control over weeds and things like that? Because I know that that's not always a top priority. Nothing against irrigation entities. Cavener: Yes. Mr. President and City Council Member Little Roberts, yes, the -- the whole point of the yellow area is because of the weeds and -- and any of them and we are actually -- we put in an irrigation system when we had our original approval that wasn't a requirement. We were going to dry land that. We went and spent a lot of time in our other developments in Boise in the foothills and you just don't get -- we think this is a prominent look from Eagle Road, so we went in and put the irrigation -- and, actually, if you look at our landscape plan, we have doubled the trees and everything on that as well. But that is just some self gratification I said out loud. The real answer to that question is, yes, we will be maintaining weeds in that road , because it's in that same HOA managed area. Yes. Little Roberts: Thank you. Conger: Perfect. Borton: Council, any other questions? Okay. Conger: Thank you so much. Borton: Thank you, Jim. You bet. Mr. Clerk, do we have any signups? Johnson: We had Andrea Sheldon sign up, I do not believe she is here. Borton: Okay. And, Denise, do you want to come -- come forward. LaFever: Denise LaFever. 6706 North Salvia Way. Meridian. There is only two really concerns is that it's really clear that when it comes to the weeds that somebody is taking care of it, so you don't end up with a fire issue from burning. And, then, the one concern I have, if I were buying a lot there and that irrigation easement was there, I would want to Meridian City Council Meeting Agenda May 21, 2019 – Page 58 of 576 Meridian City Council Mary 7, 2019 Page 52 of 55 have it really clear that there is some real restrictions in what I can do with my property. So, when you go back and you include that as -- as your acreage, but you have all these restrictions, you don't really have the right to your property. So, not opposed per se, but I think they really need to make it clear that you don't have the full rights and you can't just go plant whatever you want, do whatever you want with it. So, that's my only -- that's my only concerns is that it's just really clear that they -- will the HOA have access, can they fence their our yard, you know, how is the HOA going to have access to the property. So, just a couple things to think about. Borton: Okay. Thanks, Denise. Anyone else from the public who wishes to provide some testimony? From everybody and anybody? Want to make some final comments, maybe address Denise's question? Conger: Mr. President, Members of the Council, Jim Conger again. Yeah, I could have made it a little clearer on that use easement, which is outside the fence. We actually -- those homeowners are severely restricted. We don't want them plan ting a blade of grass on it. It is a hundred percent maintained by the HOA and if there is additional plantings it has to be through the HOA itself. It's delineated by a legal description on the plat and I'm talking about how it's delineated in the CC&Rs and it's also delineated in layman's terms by the wrought iron and everything below the wrought iron. So, we -- we wanted layman's terms, so an individual wouldn't think they can go out there , plus we did it legally to -- to get it. Now, the point of that is we don't want a doghouse, we don't want a viewing center, we don't want a cute little couple having wine glasses in a little table out there, that slope is not made for any of that. This access road for the irrigation easement is just part and parcel of the whole bigger picture and it's already -- it's already addressed in the CC&Rs. Borton: One of the questions was a concern over access. Is there anything that would restrict the HOA's access to the irrigation company blocking something that might prevent you from doing that maintenance? I think that was one of the questions. Conger: I -- Mr. President, Members of the Council, yeah, I heard Denise's comment was she was worried that the HOA would have access to it. Borton: Right. Conger: I -- I am more than happy to show her our landscape plan and how -- the fence plan and how that's all a hundred percent open. That whole yellow area is a hundred percent unfenced. Our fencing is at the top, which is at the white area its access is already granted through the plat for the HOA to maintain it. But there is no access issues. We do not want it fenced and unencumbered. It's not a pathway, but it's maintained by the HOA. Borton: All right. Conger: Yeah. Perfect. Meridian City Council Meeting Agenda May 21, 2019 – Page 59 of 576 Meridian City Council Mary 7, 2019 Page 53 of 55 Borton: Thanks. Council, any questions? Cavener: Mr. President? Borton: Mr. Cavener. Cavener: I move we close the public hearing on Item H-2019-0041. Little Roberts: Second. Borton: Moved and seconded to close the public hearing on Item 11 -D. All those in favor say aye. The public hearing is closed. MOTION CARRIED: ALL AYES. Cavener: Mr. President? Borton: Mr. Cavener. Cavener: Just -- just a comment for Council and it somewhat dovetails in your comments earlier, Council President Borton. This one kind of threw me for a loop, because it was -- you got kind of competing easements and I remember the public hearing and some of the commitments from the developer about this piece of land being maintained by the HOA and to receive comments from the public that kind of question or concern that it kind of threw me for a loop and I say all that just because I want to compliment staff and this is something that I don't do near as often as I should and I would encourage you all to do it. If you get thrown sideways on this that's, why we have such great staff and I was able to connect with them, clarify some of my concerns that I had seen on Friday and feel confident in my decision. Appreciate the applicant being here and just reiterating that for the record. I think that this is to me a -- a very easy request, one I'm happy to support. So, Mr. President, I move that we approve the request and I guess request and approve the Council's approval of the 40 foot irrigation easement to be contained -- or not contained as a common lot to be left -- essentially, we ask it to be left as is -- as an easement. Great. Irrigation easement. On a buildable lot. Thank you. Boy, I am -- Little Roberts: Second. Borton: It's been moved and seconded to approve the application in 11 -D, allowing the easements to remain on buildable lots. Any discussion ? If not, Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. MOTION CARRIED: ALL AYES. Meridian City Council Meeting Agenda May 21, 2019 – Page 60 of 576 Meridian City Council Mary 7, 2019 Page 54 of 55 Item 12: Ordinances A. Ordinance No. 19-1824: Authorizing Community Service Officers to Enforce Fire Code Parking Regulations Borton: Thanks for your patience. Item No. 12, Ordinance No. 19-1824. We will have this ordinance read by title only. Mr. Clerk. Johnson: Thank you, Mr. President. Ordinance 19-1824, authorizing community service officers to enforce fire code parking regulations. Borton: Short and sweet. You have heard this ordinance read in its entirety -- or read in its title. Anyone want to heard it read in its entirety? No. Good answer. Council, what's your pleasure? Little Roberts: Mr. President? Borton: Mrs. Little Roberts. Little Roberts: I move that we approve Ordinance 19-1824 with suspension of rules. Cavener: Second. Borton: It's been moved and seconded the motion to approve Ordinance 19-1824 with suspension of rules. If there is no discussion, Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; L ittle Roberts, yea; Bernt, yea. MOTION CARRIED: ALL AYES. Item 13: Future Meeting Topics Borton: That brings us to the end of the agenda. Is there a motion to adjourn? Little Roberts: Mr. President, I move we adjourn. Palmer: Second. Borton: Moved and seconded to adjourn. All those in favor. Good work. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 8:40 P.M. Meridian City Council Meeting Agenda May 21, 2019 – Page 61 of 576 Meridian City Council Mary 7, 2019 Page 55 of 55 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) � 19 MAY /I DE WEERD E APPROVED �Pt�p AUGUST' , ATTEST: Chrid Jobtr sWinter y Clerk B IDIAN� 10 AHC Y W J EIDIAN?- CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 6 Project File Name/Number: Item Title: Future Meeting Topics — Public Forum (Up to 30 Minutes Maximum) Signing up prior to the start of the meeting is required. This time is reserved for the public to address their elected officials regarding matters of general interest or concern of public matters and is not specific to an active land use/d.evelopment application. By law, no decisions can be made on topics presented under this public comment section, other than the City Council may request that the topic be added to a future meeting agenda for a more detailed discussion or action. The Mayor may also direct staff to further assist you in resolving the matter following the meeting Meeting Notes: 5/7/2019 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 5/7/2019 Hearing Type: Public Forum Active: There are no signatures posted for this meeting type yet. Go Back To List Export To Excel © 2019 - City of Meridian, Idaho http://i nternalapps/SIGN INFORM TOOLS/Si gnlnForm Detai Is?id=234 1/1 >/rE IDIAN*--,---IZ J CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 A Project File Name/Number: Item Title: Approve Minutes of April 23, 2019 City Council Regular Meeting Meeting Notes: 9 I TEM SHEET C ouncil Agenda I tem - 7.A . Presenter: Estimated Time f or P resentation: Title of I tem - Approve M inutes of April 23, 2019 C ity C ouncil Regular M eeting C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Minutes Minutes 4/25/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 4/25/2019 - 9:27 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 5 of 537 Meridian City Council April 23, 2019 Page 37 of 37 MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Do I have a motion to adjourn? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I move we adjourn. Little Roberts: Second. Cavener: Second. De Weerd: I have a motion to adjourn. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 8:12 P.M. �DIO RECOAG-0E OF THESE PROCEEDINGS) 5 / - / ZO l �i DATEAPPROVED QDapJEDAuc>ATTEST'dGOP0CHRI JO tv CI CLERK DAHp SEAL 'F� ' EIDIAN*,---- IDAHO CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 B Project File Name/Number: Item Title: Stonemont Subdivision Sanitary Sewer and Water Easement No. 2 Meeting Notes: F1 I TEM SHEET C ouncil Agenda I tem - 7.B . Presenter: Estimated Time f or P resentation: Title of I tem - Stonemont S ubdivision Sanitary S ewer and Water M ain E asement No. 2 C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate E asement Cover Memo 5/3/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 5/1/2019 - 11:30 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 43 of 537 ADA COUNTY RECORDER Phil McGrane 2019-037826 BOISE IDAHO Pgs=5 LISA BATT 05/08/2019 09:37 AM CITY OF MERIDIAN, IDAHO NO FEE Project Name (subdivision): Stonemont Subdivision SS Sani tai Sever & water Main Easement 2 THIS Easement Agreement, made this rl day of19, between Roger L. and Susan 1. Anderson CGrantor"), and the City of Meridian, tndaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through -underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with h the free right of access to such facilities at any and all times TO HAVE AND TO HOLD, the said easement and right-of-way -unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the patties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance, However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the Stonemont Subdivision Sanitary Sewer and Water Main Easement REV. 03/26/2018 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 4 5 o f 5 3 7 GRANTEE: OF IDIAN �QOFtATED g4,c. w J o e'gorvo n, un � 0"6 jDlq m 411,0 ' 0 SERI Attesti1►�%�D�1n501ri, STATE OF IDAHO, ) . ss. County of Ada ) Jo>✓ Zor%V� This record was acknowledged before me on (date) by Tar Chh.. ��hn and may eat s on behalf of the City of Meridian, in their capacities as or and City?r�c,rinj Cleric, respectively. COU pm-61ciff* C LENE WAY COMMISS1�M073W NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 Notary Signature My Commission Expires: 3'a$ aoaa Stonemont Cross Access, Sanitary Sewer and Water Main Easement REV. 03/26/2018 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 4 7 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 4 8 o f 5 3 7 �/rE IDIAN*-...,IZ IDAJ CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 C Project File Name/Number: H-2019-0048 Item Title: Final Plat for Caven Ridge Estates West Subdivision No. 2. Located East of S. Meridian Rd and South of E Victory Rd. Meeting Notes: Y1 I TEM SHEET C ouncil Agenda I tem - 7.C. Presenter: Estimated Time f or P resentation: Title of I tem - F inal P lat for C aven Ridge Estates West S ubdivison No. 2 (H-2019-0048) by L asher E nterprises, L ocated E ast of S. M eridian Rd. and S outh of E . Victory Rd. C lick H ere for Application M aterials C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S taff Report S taff Report 5/2/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 5/2/2019 - 1:47 P M Meridian City Council Meeting Agenda May 7, 2019 – Page 49 of 537 Page 1 HEARING DATE: May 7, 2019 (Continued from: 4/23/2019) TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0048 Caven Ridge Estates West Subdivision No. 2 LOCATION: 3935 W. Franklin Rd., in the north ½ of Section 15, T.3N., R.1W. I. PROJECT DESCRIPTION Final Plat consisting of 27 building lots and 5 common lots on 6.75 acres of land in the R-8 zoning district for the second and final phase of Caven Ridge West Subdivision. II. APPLICANT INFORMATION A. Applicant: Brady Lasher, Lasher Enterprises – 3327 N. Eagle Rd., Meridian, ID 83646 B. Owner: AMH Development, LLC – 280 Pilot Rd., Ste. 200, Las Vegas, NV 89119 C. Representative: Wendy Shrief, JUB Engineers – 250 S. Beechwood Ave., Ste. 201, Boise, ID 83709 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. The proposed final plat depicts two (2) fewer building lots and a greater amount of common area than shown on the approved preliminary plat. Overall, between the first and second phases, there are a total of four (4) fewer building lots and a greater amount of common area depicted on the final plats than shown on the approved preliminary STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda May 7, 2019 – Page 50 of 537 Page 2 plat. Therefore, Staff finds the subject final plat in substantial compliance with the approved preliminary plat as set forth in UDC 11-6B-3C.2. IV. DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VIII of this report. V. EXHIBITS A. Preliminary Plat (date: 2/5/2018) Meridian City Council Meeting Agenda May 7, 2019 – Page 51 of 537 Page 3 B. Final Plat (date: 3/26/2019) Meridian City Council Meeting Agenda May 7, 2019 – Page 52 of 537 Page 4 Meridian City Council Meeting Agenda May 7, 2019 – Page 53 of 537 Page 5 C. Landscape Plan (dated: 2/15/19) Meridian City Council Meeting Agenda May 7, 2019 – Page 54 of 537 Page 6 D. Common Driveway Exhibit Meridian City Council Meeting Agenda May 7, 2019 – Page 55 of 537 Page 7 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall meet all terms of the approved preliminary plat (H-2017-0156), development agreement (Inst. No. 2017-074871) and amended development agreement (Inst. 2018- 034521), applications approved for this site. 2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two years of the City Engineer’s signature on the previous phase final plat (on or before January 7, 2021), or apply for a time extension, in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by J-U-B Engineers, Inc. stamped on 3/26/2019 by Robert L. Kazarineff, shall be revised as follows: Notes: a. Note #5: “. . . without prior approval from the health authority and the City of Meridian.” b. Note #11: “. . . Development Agreement Instrument No. 2017-074871 and 2018- 034521.” Easement Notes: c. Note #5: There is no Lot 6, Block 3 – revise note accordingly. d. Note #6: A call-out appears to be missing from the face of the plat on Lot 17, Block 1 in relation to this note. 5. The landscape plan prepared by Stack Rock Group, dated 2/15/19, shall be revised as follows: a. Four (4) additional trees shall be depicted elsewhere within the development to make up for those required in the street buffer along E. Sicily Dr. where the ACHD seepage beds are located and trees can’t be provided (this calculation includes a credit for the additional tree provided along pathway 2 above that required). b. Include a detail of the sound attenuation wall that includes construction materials in accord with UDC 11-3H-4D. c. Depict a 10-foot wide multi-use pathway along S. Meridian Rd./SH-69 in accord with UDC 11-3H-4C.4 with landscaping in accord with the standards listed in UDC 11-3B-12C. 6. Depict a concrete pad at the end of the common driveway on Lot 26, Block 1 no more than 5 feet behind the sidewalk that is of sufficient area to accommodate the receptacles of the residences that take access from the common driveway per requirement of Republic Services unless otherwise waived by Republic Services. 7. Include the entire site on the plan sheet (the northwest corner of the site is cut off). 8. Future development of Lots 28-31, Block 1 shall comply with the common driveway exhibit in Section V.D. 9. A perpetual ingress-egress easement for the common driveway(s) proposed on Lot 26, Block 1 shall be filed with the Ada County Recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of Meridian City Council Meeting Agenda May 7, 2019 – Page 56 of 537 Page 8 the recorded easement shall be submitted to the Planning Division prior to signature on the final plat by the City Engineer. 10. A public pedestrian easement is required to be submitted for the multi-use pathways on this site (and off-site) unless the pathway will be located within the right-of-way, in which case it should be covered under a pedestrian easement with ITD. This easement(s) shall be submitted to the Planning Division prior to or concurrent with submittal of the final plat for City Engineer signature. 11. Submit a recorded easement from the adjacent property owner of Parcel #S1130234045 for a temporary Fire Department turnaround at the terminus of S. Pattern Way prior to City Engineer signature on the final plat. 12. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. A future installation agreement and funds are required for lights on S. Meridian Road frontage. Agreement and funds shall specify (3) Type 1 lights 35' in height with a 12' mast arm. Contact the Transportation and Utility Coordinator for more information. Please correct the numbering on the submitted street light plan. 2. Please correct the dead-end run slope from 0.42% to 0.60% of the sanitary sewer mainline D, on Sheet C-402. Shorten the mainline run as much as possible, and extend service lines. 3. Temporary dead-end water mains may cause water quality issues until they are extended and connected through the Cavanaugh - Old Tanana Valley development. General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. Meridian City Council Meeting Agenda May 7, 2019 – Page 57 of 537 Page 9 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non- health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street Meridian City Council Meeting Agenda May 7, 2019 – Page 58 of 537 Page 10 lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42- 1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda May 7, 2019 – Page 59 of 537 EIDIAN*,----.- IDAHO CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 D Project File Name/Number: H-2019-0047 Item Title: Final Order for Bainbridge Hess No. 2 By Dallas Hess, Inc., Located 1/4 mile South of W. Chinden Blvd, East of N. Black Cat Rd. Meeting Notes: ly� I TEM SHEET C ouncil Agenda I tem - 7.D. Presenter: Estimated Time f or P resentation: Title of I tem - F inal Order for Bainbridge Hess No. 2 (H-2019-0047) by Dallas Hess, Inc., L ocated 1/4 mile South of W. C hinden B lvd., East of N. B lack Cat Rd. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate O rder Findings/Orders 5/1/2019 E xhibit A E xhibit 5/1/2019 E xhibit B E xhibit 5/1/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 5/1/2019 - 11:16 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 60 of 537 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BAINBRIDGE HESS SUBDIVISION NO. 2 – MI H-2019-0047 Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: APRIL 23, 2019 IN THE MATTER OF THE REQUEST FOR COUNCIL MODIFICATION OF UDC 11-3A-6D WHICH REQUIRES IRRIGATION EASEMENTS WIDER THAN 10 FEET TO BE INCLUDED IN A COMMON LOT, FOR BAINBRIDGE HESS SUBDIVISION NO. 2 BY: DALLAS HESS, INC. APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2019-0047 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on April 23, 2019 for modification to UDC 11-3A-6D which requires irrigation easements wider than 10 feet to be included in a common lot that is a minimum of 20 feet wide and outside of a fenced area. The Applicant requests approval for the 20-foot wide irrigation easement on Lots 4-12, Block 3, Bainbridge Hess Subdivision No. 2 to be located within adjacent building lots and not a common lot. The Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING BAINBRIDGE CONNECTION SUBDIVISION NO. 2, LOCATED IN A PORTION OF THE WEST ½ OF THE NORTHWEST ¼ OF SECTION 27, TOWNSHIP 4 NORTH, RANGE 1 WEST, Meridian City Council Meeting Agenda May 7, 2019 – Page 61 of 537 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BAINBRIDGE HESS SUBDIVISION NO. 2 – MI H-2019-0047 Page 2 of 3 BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO. 2019, HANDWRITTEN DATE: 1/30/2019, by AARON L. BALLARD, PLS, SHEET 1 OF 4,” is approved subject to the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated April 23, 2019, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Kameron Nauahi, Brighton Corporation, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at Meridian City Council Meeting Agenda May 7, 2019 – Page 62 of 537 issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the day of 2019. Attest: _' OFtPORA �l C 's J son Interim ity Clerk r By: `--� To e'6 or+d`n �.r-city-� Cou.►�e;� I %'� G Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By:C "An Dated: • -7-1 q ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BAINBRIDGE HESS SUBDIVISION NO. 2 — MI H-2019-0047 Page 3 of 3 EXHIBIT A Page 1 HEARING DATE: 4/23/2019 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0047 Bainbridge Hess Subdivision No. 2 LOCATION: ¼ mile south of W. Chinden Blvd., east of N. Black Cat Rd., in the NW ¼ of Section 24, T.3N., R.1W. I. PROJECT DESCRIPTION Request for City Council modification of the UDC (11-3A-6D) requirement for irrigation easements wider than 10 feet to be included in a common lot that is a minimum of 20 feet wide and outside of a fenced area, to allow the 20-foot wide irrigation easement on Lots 4-12, Block 3, Bainbridge Hess Subdivision No. 2 to be located within adjacent building lots and not a common lot. II. APPLICANT INFORMATION A. Applicant: Dallas Hess, Inc. – 6948 Spurwing Way, Meridian, ID 83642 B. Owner: Same as Applicant C. Representative: Kameron Nauahi, Brighton Corporation – 12601 W. Explorer Dr., Ste. 200, Boise, ID 83713 III. STAFF ANALYSIS The applicant has applied for a modification, as allowed at a public hearing with notice to surrounding property owners, to UDC 11-3A-6D which requires irrigation easements wider than 10 feet to be included in a common lot that is a minimum of 20 feet wide and outside of a fenced area. There is a 20-foot wide gravity irrigation easement along the eastern boundary of this subdivision (see Section V.A). Typically, and throughout this project, there would be a 10-foot wide gravity irrigation STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda May 7, 2019 – Page 64 of 537 Page 2 easement on both sides of the shared rear lot line to create the 20-foot wide overall easement. However, with Bainbridge Subdivision No. 2, an easement was not recorded, thus requiring the entire 20’ easement to be located on Lots 4-12, Block 3 within this phase of Bainbridge Hess Subdivision. The Applicant requests City Council approval of a waiver to UDC 11-3A-6D to allow the easement to be located within the specified building lots. A letter was submitted from Rod Wagner, McMullen Lateral Water User’s Association, consenting to the easement as proposed to be located within building lots (see Section V.A). IV. DECISION Staff recommends approval of the proposed modification to UDC 11-3A-6D. Meridian City Council Meeting Agenda May 7, 2019 – Page 65 of 537 Page 3 V. EXHIBITS A. Final Plat (dated: 1/30/19) Meridian City Council Meeting Agenda May 7, 2019 – Page 66 of 537 Page 4 B. Consent from Irrigation District Meridian City Council Meeting Agenda May 7, 2019 – Page 67 of 537 From:Kameron Nauahi To:Sonya Allen Cc:Charlene Way; Chris Johnson; Jon Wardle; Mike Wardle Subject:Re: Bainbridge Hess Sub. 2 - MI H-2019-0047 Staff Report for 4/23 Council Mtg Date:Friday, April 19, 2019 2:35:21 PM Attachments:image006.png No comments to the staff report. We agree and request the item be put on Council Agenda for April 23rd. Thanks Sonya! Kameron Nauahi Brighton Corporation (208)830-3629 On Apr 19, 2019, at 2:11 PM, Sonya Allen <sallen@meridiancity.org> wrote: Kameron - Please submit any written response you may have to the staff report to the City Clerk’s office (cityclerk@meridiancity.org) and me as soon as possible. Thanks, Sonya Allen | Associate Planner City of Meridian | Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-884-5533 | Fax: 208-489-0578 <image001.gif> Built for Business, Designed for Living <image002.gif> <image003.gif> <image004.gif> <image005.gif> <image006.png> All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. <Bainbridge Hess Sub 2 - MI H-2019-0047 Staff Report.pdf> EXHIBIT B Meridian City Council Meeting Agenda May 7, 2019 – Page 68 of 537 EIDIAN*----IZ. �J CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 E Project File Name/Number: H-2019-0028 Item Title: Final Order for Movado Greens No. 2 By DevCo, LLC. Locat4d at 4155 E. Overland Rd Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.E . Presenter: Estimated Time f or P resentation: Title of I tem - F inal Order for M ovado Greens No. 2 (H-2019-0028) by D evCo, L L C , L ocated at 4155 E . Overland Rd. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate O rder Findings/Orders 5/3/2019 E xhibit A E xhibit 5/3/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 5/3/2019 - 11:01 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 69 of 537 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MOVADO GREENS NO. 2 – FP H-2019-0028 Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: 4/23/2019 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 41 BUILDING LOTS AND 3 COMMON LOTS ON 4.53 ACRES OF LAND IN THE R-15 ZONING DISTRICT FOR MOVADO GREENS SUBDIVISION NO. 2 BY: DEVCO, LLC APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2019-0028 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on April 23, 2019 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING MOVADO GREENS SUBDIVISION NO. 2, LOCATED IN THE NW ¼ OF THE NE ¼ OF SECTION 21, T.4N., R.1W., B.M., ADA COUNTY, IDAHO, 2019, HANDWRITTEN DATE: 11/19/2018, by CARL PORTER, PLS, SHEET 1 OF 3,” is conditionally approved subject to Meridian City Council Meeting Agenda May 7, 2019 – Page 70 of 537 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MOVADO GREENS NO. 2 – FP H-2019-0028 Page 2 of 3 those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services Divisions of the Community Development Department dated April 23, 2019, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an Meridian City Council Meeting Agenda May 7, 2019 – Page 71 of 537 interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 2019. �V&ATEDAbC; , Cl Of Attest: oo C� Of o -� ID1gN� 2 I NO C s so qL 2�, Interim City k F� ��rhe TR E day of ibe Eorton idian CoUr)&1 Pre6iden4- Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: aall Dated: 5--1-19 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MOVADO GREENS NO. 2 — FP H-2019-0028 Page 3 of 3 EXHIBIT A Page 1 HEARING DATE: 4/23/2019 TO: Mayor & City Council FROM: Kevin Holmes, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0028 Movado Greens Subdivision No. 2 LOCATION: 4155 E. Overland Rd., in the NW ¼ of NE ¼ of Section 21, T.3N, R.1E. I. PROJECT DESCRIPTION The Applicant proposes a Final Plat consisting of 41 building lots and 3 common lots on 4.53 acres of land in the R-15 zoning district. This is the second phase of development of the Movado Greens Subdivision. II. APPLICANT INFORMATION A. Applicant: DevCo, LLC – 4824 W. Fairview Ave., Boise, ID 83706 B. Owner: C15, LLC – 4824 W. Fairview Ave., Boise, ID 83706 C. Representative: Same as applicant III. STAFF ANALYSIS The subject property was included in the Movado Greens Subdivision preliminary plat. The minimum property size in this phase of development is 3,200 square feet (s.f.) with an average size of 3,560 s.f. A total of 0.36 acres (or 8%) of open space is provided with this phase consisting of a 1/3 acre park and local street buffers; amenities proposed with this phase include a playground, half basketball court, and pathway. Lots proposed in this phase are for single-family detached and attached homes and must comply with the dimensional standards of the R-15 zoning district listed in UDC Table 11-2A-7 as follows: STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda May 7, 2019 – Page 73 of 537 Page 2 Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. The proposed final plat depicts the same number of building lots; the amount of common area is generally the same as shown on the approved preliminary plat. Therefore, Staff finds the proposed final plat in substantial compliance with the approved preliminary plat as required. IV. DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VIII of this report. Meridian City Council Meeting Agenda May 7, 2019 – Page 74 of 537 Page 3 V. EXHIBITS A. Preliminary Plat (date: 07/28/2017) Meridian City Council Meeting Agenda May 7, 2019 – Page 75 of 537 Page 4 B. Proposed Final Plat (date: 11/19/2018) Meridian City Council Meeting Agenda May 7, 2019 – Page 76 of 537 Page 5 C. Landscape Plan (dated: 03/12/2019) Meridian City Council Meeting Agenda May 7, 2019 – Page 77 of 537 Page 6 Meridian City Council Meeting Agenda May 7, 2019 – Page 78 of 537 Page 7 Meridian City Council Meeting Agenda May 7, 2019 – Page 79 of 537 Page 8 D: Common Drive Exhibit Meridian City Council Meeting Agenda May 7, 2019 – Page 80 of 537 Page 9 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (AZ H-2016-0112; RZ PP H-2017-0104; Development Agreements #2018- 012608 & 2018-012456; DES A-2017-0232). 2. The applicant shall obtain the City Engineer’s signature by November 18, 2020 or apply for a time extension in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The applicant shall provide a letter from the United States Postal Service stating that the mailbox locations for the development have been approved. 5. Design of homes constructed within the subdivision shall be generally consistent with the conceptual building elevation photos included in the development agreement and approved with DES A-2017-0232. 6. All fencing installed on the site must be consistent with the standards listed in UDC 11-3A-7. If permanent fencing does not exist at the subdivision boundary, temporary construction fencing to contain debris shall be installed around this phase prior to release of building permits. 7. Per the Meridian Fire Department, building permits will be restricted to thirty (30) until secondary access is provided. 8. The final plat prepared by Sawtooth Land Surveying, LLC, stamped on 11/19/2018 by Carl Porter, is approved as shown in Exhibit B. a. Note #4: Remove “unless otherwise modified by conditional use permit.” b. Note #9: Include a note stating ownership and maintenance responsibilities of the common drive Lot 31, Block 1 and which lots are to take access via this common driveway lot. 9. The landscape plan prepared by Jensen Belts Associates, dated 03/12/2019, is approved as shown in Exhibit C. 10. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. A active second water connection to the north is required prior to acceptance of the infrastructure within this phase. General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than Meridian City Council Meeting Agenda May 7, 2019 – Page 81 of 537 Page 10 alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the Meridian City Council Meeting Agenda May 7, 2019 – Page 82 of 537 Page 11 bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per Meridian City Council Meeting Agenda May 7, 2019 – Page 83 of 537 Page 12 UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda May 7, 2019 – Page 84 of 537 EIDIAN,' J CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 F Project File Name/Number: H-2019-0024 Item Title: Final Order for Oaks North Subdivision No. 2 By Toll Southwest, LLC. Located at 6060 W. McMillan Rd. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.F. Presenter: Estimated Time f or P resentation: Title of I tem - F inal Order for O aks North Subdivision No. 2 (H-2019-0024) by Toll S outhwest, L L C , L ocated at 6060 W. M cM illan Rd. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate O rder Findings/Orders 4/29/2019 E xhibit A E xhibit 4/29/2019 E xhibit B E xhibit 4/29/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 4/29/2019 - 9:46 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 85 of 537 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR THE OAKS NORTH SUB. NO. 2 – H-2019-0024 Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: APRIL 23, 2019 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 50 BUILDING LOTS AND 10 COMMON LOTS ON 17.73 ACRES IN THE R-4 ZONING DISTRICT FOR THE OAKS NORTH SUBDIVISION NO. 2. BY: TOLL SOUTHWEST, LLC. APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2019-0024 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on April 23, 2019 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING THE OAKS NORTH SUBDIVISION NO. 2, LOCATED IN THE SW 1/4 OF SECTION 28, TOWNSHIP 4N., RANGE 1W., MERIDIAN, ADA COUNTY, IDAHO, 2019, HANDWRITTEN DATE: 1/25/19, by CLINT W. HANSEN, PLS, SHEET 1 OF 4,” is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Meridian City Council Meeting Agenda May 7, 2019 – Page 86 of 537 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR THE OAKS NORTH SUB. NO. 2 – H-2019-0024 Page 2 of 3 Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated April 23, 2019, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Clint W. Hansen, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Meridian City Council Meeting Agenda May 7, 2019 – Page 87 of 537 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the r] '11r� day of Mau 2019. C O�pSEDAVGUs fir, City of 41nter*ty =�o�Q l�\ c ply �r w� �E IDIAN. IDAHO �� SEAL 4 Clerk �2rc�c� "Al/ Me Zor-1-ori, in �' oU.nC' l Pe�69Y - Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: IbLa Dated: �j ' 1— I j ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR THE OAKS NORTH SUB. NO. 2 — H-2019-0024 Page 3 of 3 EXHIBIT A Page 1 HEARING DATE: 4/23/2019 TO: Mayor & City Council FROM: Stephanie Leonard, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0024 Oaks North No. 2 LOCATION: 6060 W. McMillan Rd., in the SW ¼ of Section 28, Township 4N., Range 1W. I. PROJECT DESCRIPTION The applicant, Toll Southwest, LLC., has applied for final plat approval of 50 building lots and 10 common lots on 17.73 acres of land in the R-4 zoning district. II. SUMMARY OF REPORT A. Project Summary STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Description Details Page Acreage 17.73 Future Land Use Designation MDR Existing Land Use Undeveloped Proposed Land Use(s) Single-family residential Current Zoning R-4 and R-8 Lots (# and type; bldg/common) 50 bldg., 10 common lots Density (gross & net) 2.82 gross du/acre; 3.64 net du/acre Open Space (acres, total [%] / buffer / qualified) 1.47 acres (8.3%, 1.10 acres collector and 0.37 local street buffer) Amenities 10-foot multi-use pathway History (previous approvals) AZ-13-008, RZ-13-015 (DA Inst. No. 114030972); PP-13- 014 Meridian City Council Meeting Agenda May 7, 2019 – Page 89 of 537 EXHIBIT A Page 2 III. APPLICANT INFORMATION A. Applicant/Owner: Toll Southwest, LLC. 3101 W. Sheryl Drive, Suite 100 Meridian, ID 83642 B. Representative: Clint Hansen, Land Solutions, Land Surveying and Consulting, PC. 231 E. 5th St. Ste. A Meridian, ID 83642 IV. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the preliminary plat as required by UDC 11-6B-3C.2. There is one (1) additional building lot and there are seven (7) more common lots shown on the proposed final plat than were depicted on the preliminary plat. Although the number of building lots has increased, the amount of common open space was shifted and is consistent with the overall development. Additionally, there have been fewer building lots proposed in previous phases of the Oaks North development. As such, staff finds the proposed plat is in substantial conformance with the approved preliminary plat per the standards listed in UDC 11-6B- 3C.2. Open space planned for this phase consists of ten (10) common lots which includes the City’s ten-foot multi-use pathway along the Creason Lateral, micropathways connecting to other phases of the Oaks North development. This phase contains 1.47 acres, or 8.3%, qualified open space and complies with the overall open space and site amenities approved with the Oaks North development. A. Dimensional Standards (UDC 11-2): The minimum lot size required per dwelling unit is 8,000 square feet in the R-4 zoning district; the minimum proposed property size for this phase is 9,148 square feet, with an average lot size of 11,964 square feet, in compliance with the dimensional standards for the R-4 zoning district. B. Access (UDC 11-3A-3, 11-3H-4): Access points are proposed via stub street connections to future phases of the Oaks North via W. Doublerock Dr., N. Mallorca Way, N. Fawnridge Way, and N. Aldrich Way. C. Pathways (UDC 11-3A-8): Landscaping is required along pathways in accord with the standards listed in UDC 11-3B-12C. A minimum five-foot wide landscape strip is required along each side of the pathway consisting of a mix of trees, shrubs, lawn and/or other vegetative groundcover. A minimum of one (1) tree is required per 100 linear feet of pathway. The 10-foot multi-use pathway located within Lot 10, Block 10; Lot 17, Block 6; Lot 10, Block 13; and Lot 2, Block 15 in the proposed landscape plan does not include one (1) tree per 100 linear feet and shall be revised to comply with these standards. D. Sidewalks and Parkways (UDC 11-3A-17): Five-foot detached sidewalks with 8-foot wide parkways are proposed along both sides of all local streets and adjacent to common lots, in accord with UDC standards. Parkways are required to be landscaped per the standards listed in UDC 11-3A-17 and UDC 11-3G-3B.5, in accord with the submitted landscape plan. Meridian City Council Meeting Agenda May 7, 2019 – Page 90 of 537 EXHIBIT A Page 3 E. Landscaping (UDC 11-3B): Common open space areas are required to be landscaped with lawn (either seed or sod) and a minimum of one (1) deciduous shade tree per 8,000 square feet as set forth in UDC 11-3G-3E. Lot 3, Block 13 as submitted with the landscape plan does not meet UDC requirements and shall be modified accordingly. F. Fencing (UDC 11-3A-6, 11-3A-7): Proposed fencing within the subdivision includes six-foot vinyl adjacent to property lines in accord with UDC 11-3A-7b. Four-foot vinyl privacy fencing is proposed adjacent to common open space and is in accord with UDC 11-3A-7b. Details have been submitted with the landscape plan and are included in Exhibit VI.C. V. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VII of this report. Meridian City Council Meeting Agenda May 7, 2019 – Page 91 of 537 EXHIBIT A Page 4 VI. EXHIBITS A. Preliminary Plat (date: 8/6/2013) Meridian City Council Meeting Agenda May 7, 2019 – Page 92 of 537 EXHIBIT A Page 5 B. Final Plat (date: 1/25/2019) Meridian City Council Meeting Agenda May 7, 2019 – Page 93 of 537 EXHIBIT A Page 6 Meridian City Council Meeting Agenda May 7, 2019 – Page 94 of 537 EXHIBIT A Page 7 C. Landscape Plan (date: 2/13/2019) Meridian City Council Meeting Agenda May 7, 2019 – Page 95 of 537 EXHIBIT A Page 8 Meridian City Council Meeting Agenda May 7, 2019 – Page 96 of 537 EXHIBIT A Page 9 Meridian City Council Meeting Agenda May 7, 2019 – Page 97 of 537 EXHIBIT A Page 10 Meridian City Council Meeting Agenda May 7, 2019 – Page 98 of 537 EXHIBIT A Page 11 VII. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (AZ-13-008, RZ-13-015, DA Inst. No. 114030972; PP-13-014). 2. The applicant shall obtain the City Engineer’s signature on the final plat by July 27, 2020, in accord with UDC 11-6B-7 in order for the preliminary plat to remain valid or a time extension may be requested. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Land Solutions, stamped on 1/25/2019 by Clinton W. Hansen, shall be revised as follows: a. Include the recorded instrument number of the restrictive covenants for the subdivision. b. Note #10: Include the recorded instrument number of the existing development agreement (#114030972). If the DA modification associated with file #H-2018-0117 is approved and recorded prior to the City Engineer’s signature on the final plat, the applicant shall include the recorded instrument number of the amended DA. c. Note #11: Include the lots servient to and containing the Ada County Highway District’s storm water drainage system. d. Note #12: Include the recorded instrument number for the ACHD license agreement. e. Include instrument number for the recorded utility easements. f. Include the recorded instrument book number and pages for The Oaks North Subdivision No. 1. 5. The landscape plan prepared by Jensen Belts Associates, dated 2/13/19, included in Exhibit VI.C shall be revised as follows: a. Lot 3, Block 13 shall be revised to comply with the common open space and landscaping requirements per the standards set forth in UDC 11-3A-7A.7. b. The 10-foot multi-use pathway located within Lot 10, Block 10; Lot 17, Block 6; Lot 10, Block 13; and Lot 2, Block 15 shall be revised to comply with the standards in UDC 11- 3A-8. One (1) full-size copy and one (1) electronic copy of a revised landscape plan including the mitigation plan shall be submitted prior to signature on the final plat. 6. Future homes constructed in this phase shall be consistent with the approved elevations and design guidelines contained in the recorded development agreement for the Oaks Subdivision. 7. Prior to the issuance of any new building permit, the property shall be subdivided in accordance with the UDC. 8. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. Meridian City Council Meeting Agenda May 7, 2019 – Page 99 of 537 EXHIBIT A Page 12 9. Prior to signature on final plat, the applicant shall submit a public access easement for a detached, multi-use pathway to the Planning Division for Council approval and subsequent recordation. Lot 10, Block 10; Lot 10, Block 13; Lot 17, Block 6; and Lot 2, Block 15 shall be depicted within the easement. The easement shall be a minimum of 14’ wide (10’ pathway + 2’ shoulder each side) and may fall within the required landscape buffer. 10. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. Water service to this development is dependent on the completion of The Oaks North No. 1. 2. The street light plan submitted with the development plans appears to meet requirements based on a preliminary review. Please add a Keyed Note #1 to the light that is shown between Lots 12 & 13 Block 13. General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate p rovided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing Meridian City Council Meeting Agenda May 7, 2019 – Page 100 of 537 EXHIBIT A Page 13 provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for Meridian City Council Meeting Agenda May 7, 2019 – Page 101 of 537 EXHIBIT A Page 14 review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda May 7, 2019 – Page 102 of 537 From:Clint Hansen To:Stephanie Leonard Subject:RE: Oaks North No. 3 FP Staff Report Date:Thursday, April 18, 2019 4:28:22 PM Attachments:image007.png Stephanie, Yes, we are in agreement with the staff report and the City/Agency Comments and Conditions as provided in the staff reports for the Oaks North No. 2 and the Oaks North No. 3. Please let this email serve as our written statement of agreement. Thank you. Clint Hansen, PLS 231 E 5th St Ste A, Meridian, ID 83642 (208) 288-2040 voice (208) 288-2557 fax www.landsolutions.biz From: Stephanie Leonard [mailto:sleonard@meridiancity.org] Sent: Thursday, April 18, 2019 4:23 PM To: Clint Hansen <chansen@landsolutions.biz> Subject: RE: Oaks North No. 3 FP Staff Report Hi Clint, If you agree with the staff reports for Oaks North No. 3 and 4, could you email over a written statement of agreement? If you agree we can place the plats on the consent agenda on Tuesday 4/23, if there are conditions you’d like to discuss further we’ll place the items on the action item agenda. Thanks! Stephanie Leonard | Associate City Planner City of Meridian | Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-489-0574 | sleonard@meridiancity.org From: Clint Hansen <chansen@landsolutions.biz> Sent: Thursday, April 18, 2019 8:55 AM To: Stephanie Leonard <sleonard@meridiancity.org> Subject: RE: Oaks North No. 3 FP Staff Report Thank you Stephanie. Just as an FYI, Engineering Solutions is not involved with the Phase 2 or Phase 3 portion of the project due to time constraints. Thanks again. Clint Hansen, PLS Meridian City Council Meeting Agenda May 7, 2019 – Page 103 of 537 231 E 5th St Ste A, Meridian, ID 83642 (208) 288-2040 voice (208) 288-2557 fax www.landsolutions.biz From: Stephanie Leonard [mailto:sleonard@meridiancity.org] Sent: Thursday, April 18, 2019 8:38 AM To: Becky McKay <Beckym@engsol.org>; Clint Hansen <chansen@landsolutions.biz>; Meridian City Clerk <MeridianCityClerk@meridiancity.org> Cc: Bill Parsons <bparsons@meridiancity.org> Subject: Oaks North No. 3 FP Staff Report Attached is the staff report for the proposed final plat for the Oaks North No. 3 H-2019-0025. This item is scheduled to be on the City Council agenda on April 23rd. The hearing will be held at City Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any questions. Becky and/or Clint - Please submit a written response to the staff report to the City Clerk’s office (cityclerk@meridiancity.org) and me by 3:00 pm the Thursday prior to the meeting. If you are in agreement with the conditions of approval contained in the staff report and you submit a written response accordingly, your item will be placed on the consent agenda; consent agenda items are passed in one motion by the Council at the beginning of the meeting. Note: If you are in agreement with the staff report, it is still recommended you attend the meeting in the event the item is pulled off of the consent agenda for discussion. If you do not respond to the staff report by Thursday at 3:00 pm, or if you have concerns with the conditions of approval, your project will be placed on the regular agenda. Thanks, Stephanie Leonard | Associate City Planner City of Meridian | Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-489-0574 | sleonard@meridiancity.org Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. Meridian City Council Meeting Agenda May 7, 2019 – Page 104 of 537 CjQ/rE I)'DAH0FZIAN*,----- CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 G Project File Name/Number: H-2019-0025 Item Title: Final Order for Oaks North Subdivision No. 3 By Toll Southwest, LLC. Located at 6060 W. McMillan Rd. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.G. Presenter: Estimated Time f or P resentation: Title of I tem - F inal Order for O aks North Subdivision No. 3 (H-2019-0025) by Toll S outhwest, L L C , L ocated at 6060 W. M cM illan Rd. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate O rder Findings/Orders 4/29/2019 E xhibit A E xhibit 4/29/2019 E xhibit B E xhibit 4/29/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 4/29/2019 - 9:48 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 105 of 537 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR (OAKS NORTH SUB. NO. 3 – H-2019-0025) Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: APRIL 23, 2019 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 71 BUILDING LOTS AND 10 COMMON LOTS ON 30.12 ACRES IN THE R-4 ZONING DISTRICT FOR THE OAKS NORTH SUBDIVISION NO. 3. BY: TOLL SOUTHWEST, LLC. APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2019-0025 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on April 23, 2019 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING THE OAKS NORTH SUBDIVISION NO. 3, LOCATED IN THE W ½ OF THE SE ¼ AND THE NE ¼ OF THE SW ¼ OF SECTION 28, TOWNSHIP 4N., RANGE 1W., BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2019, HANDWRITTEN DATE: 2/07/19, by CLINT W. HANSEN, PLS, SHEET 1 OF 4,” is conditionally approved subject Meridian City Council Meeting Agenda May 7, 2019 – Page 106 of 537 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR (OAKS NORTH SUB. NO. 3 – H-2019-0025) Page 2 of 3 to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated April 23, 2019, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Clint Hansen, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Meridian City Council Meeting Agenda May 7, 2019 – Page 107 of 537 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the Mai A 2019. In rRY)TA D AUG Attest: �sr lv of,.r.W SEAL —1� day of eridian c oun G l Pre,&den �- Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: 0 YVAD oz Dated: 5 - -1-19 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR (OAKS NORTH SUB. NO. 3 - H-2019-0025) Page 3 of 3 EXHIBIT A Page 1 HEARING DATE: 4/23/2019 TO: Mayor & City Council FROM: Stephanie Leonard, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0025 Oaks North No. 3 LOCATION: 6060 W. McMillan Rd., in the SW ¼ of Section 28, Township 4N., Range 1W. I. PROJECT DESCRIPTION The applicant, Toll Southwest, LLC, has applied for final plat approval of 71 building lots and 10 common lots on 30.12 acres of land in the R-4 zoning district. II. SUMMARY OF REPORT A. Project Summary STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Description Details Page Acreage 30.12 Future Land Use Designation MDR Existing Land Use Undeveloped Proposed Land Use(s) Single-family residential Current Zoning R-4 Lots (# and type; bldg/common) 71 bldg. lots, 10 common lots Density (gross & net) 2.36 gross du/acre; 3.51 net du/acre Open Space (acres, total [%] / buffer / qualified) 3.26 acres, 10.8% (0.65 acres open space, 2.61 acres collector and local street buffers) Amenities Micropathways and 10-foot multi-use pathway History (previous approvals) AZ-13-008, RZ-13-015 (DA Inst. No. 114030972); PP -13- 014 Meridian City Council Meeting Agenda May 7, 2019 – Page 109 of 537 EXHIBIT A Page 2 III. APPLICANT INFORMATION A. Applicant/Owner: Toll Southwest, LLC. 3101 W. Sheryl Drive, Suite 100 Meridian, ID 83642 B. Representative: Clint Hansen, Land Solutions, Land Surveying and Consulting, PC. 231 E. 5th St. Ste. A Meridian, ID 83642 IV. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the preliminary plat as required by UDC 11-6B-3C.2. There is one (1) fewer building lot and seven (7) more common lots shown on the proposed final plat than were depicted on the preliminary plat. Because the number of building lots has decreased and the amount of common space has increased, staff finds the proposed plat is in substantial conformance with the approved preliminary plat per the standards listed in UDC 11-6B-3C.2. Open space planned for this phase consists of ten (10) common lots which includes micropathways connecting to other phases of the Oaks North development and a pocket park. This phase contains 3.26 acres, or 10.8%, qualified open space and complies with the overall open space and site amenities approved with the Oaks North development. A. Dimensional Standards (UDC 11-2): The minimum lot size required per dwelling unit is 8,000 square feet in the R-4 zoning district; the minimum proposed property size for this phase is 8,529 square feet, with an average lot size of 12,409 square feet, in compliance with the dimensional standards for the R-4 zoning district. B. Access (UDC 11-3A-3, 11-3H-4): Access points are proposed via stub street connections to future phases of the Oaks North via W. Doublerock Dr., N. Sunfield Ave., and W. Octavia Dr. C. Pathways ( UDC 11-3A-8): Landscaping is required along pathways in accord with the standards listed in UDC 11-3B-12C. A minimum five-foot wide landscape strip is required along each side of the pathway consisting of a mix of trees, shrubs, lawn and/or other vegetative groundcover. A minimum of one (1) tree is required per 100 linear feet of pathway. The micropathway depicted in Lot 6, Block 18 complies with these standards. The micropathway in Lot 14, Block 20 shall be revised to include one (1) tree per 100 linear feet to comply with these standards. D. Sidewalks and Parkways (UDC 11-3A-17): Five-foot detached sidewalks with parkways are proposed along both sides of all local streets and adjacent to common lots, in accord with UDC standards. Parkways are required to be landscaped per the standards listed in UDC 11-3A-17 and UDC 11-3G-3B.5., in accord with the submitted landscape plan. Two (2) additional trees shall be added within the parkway along Lots 15 and 16, Block 18. Meridian City Council Meeting Agenda May 7, 2019 – Page 110 of 537 EXHIBIT A Page 3 E. Landscaping (UDC 11-3B): Common open space areas are required to be landscaped with lawn (either seed or sod) and a minimum of one (1) deciduous shade tree per 8,000 square feet as set forth in UDC 11-3G-3E. The submitted landscape plan complies with these standards. F. Fencing (UDC 11-3A-6, 11-3A-7): Proposed fencing within the subdivision includes six-foot vinyl adjacent to property lines in accord with UDC 11-3A-7b. Four-foot vinyl privacy fencing is proposed adjacent to common open space and is in accord with UDC 11-3A-7b. Details have been submitted with the landscape plan and are included in Exhibit VI.C. V. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VII of this report. Meridian City Council Meeting Agenda May 7, 2019 – Page 111 of 537 EXHIBIT A Page 4 VI. EXHIBITS A. Preliminary Plat (date: 8/6/2013) Meridian City Council Meeting Agenda May 7, 2019 – Page 112 of 537 EXHIBIT A Page 5 B. Final Plat (date: 2/7/2019) Meridian City Council Meeting Agenda May 7, 2019 – Page 113 of 537 EXHIBIT A Page 6 Meridian City Council Meeting Agenda May 7, 2019 – Page 114 of 537 EXHIBIT A Page 7 C. Landscape Plan (date: 2/15/2019) Meridian City Council Meeting Agenda May 7, 2019 – Page 115 of 537 EXHIBIT A Page 8 Meridian City Council Meeting Agenda May 7, 2019 – Page 116 of 537 EXHIBIT A Page 9 Meridian City Council Meeting Agenda May 7, 2019 – Page 117 of 537 EXHIBIT A Page 10 Meridian City Council Meeting Agenda May 7, 2019 – Page 118 of 537 EXHIBIT A Page 11 VII. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (AZ-13-008, RZ-13-015, DA Inst. No. 114030972; PP-13-014). 2. The applicant shall obtain the City Engineer’s signature on the final plat by July 27, 2020, in accord with UDC 11-6B-7 in order for the preliminary plat to remain valid or a time extension may be requested. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Land Solutions, stamped on 2/07/2019 by Clinton W. Hansen, shall be revised as follows: a. Include the recorded instrument number of the restrictive covenants for the subdivision. b. Note #9: Include Lot 5, Block 9 in list of common lots to be maintained by the Oaks Homeowners Association. c. Note #10: Include the recorded instrument number of the existing development agreement (#114030972). If the DA modification associated with file #H-2018-0117 is approved and recorded prior to the City Engineer’s signature on the final plat, the applicant shall include the recorded instrument number of the amended DA. d. Note #12: Include the recorded instrument number for the ACHD license agreement. 5. The landscape plan prepared by Jensen Belts Associates, dated 2/13/19, included in Exhibit VI.C shall be revised as follows: a. Revise street names to be consistent with street names depicted on the final plat. b. The micropath in Lot 14, Block 20 shall be revised to include one (1) tree per 100 linear feet to comply with the standards in UDC 11-3B-12. c. Two (2) additional trees shall be added within the parkway along Lots 15 and 16, Block 18; and eight (8) trees shall be added within the parkway along Lot 3, Block 10 and Lot 28, Block 18. One (1) full-size copy and one (1) electronic copy of a revised landscape plan including the mitigation plan shall be submitted prior to signature on the final plat. 6. Future homes constructed in this phase shall be consistent with the approved elevations and design guidelines contained in the recorded development agreement for the Oaks Subdivision. 7. Prior to the issuance of any new building permit, the property shall be subdivided in accordance with the UDC. 8. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887 -1620 for more information. 9. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. Meridian City Council Meeting Agenda May 7, 2019 – Page 119 of 537 EXHIBIT A Page 12 B. Public Works Site Specific Conditions: 1. This phase of the development will result in a long dead-end water main which may result in poor water quality. Development to east will eliminate this dead-end situation and correct this problem. Clarification on plans is required for the water main connection to the east into Jump Creek No. 2, and future Jump Creek No. 3. 2. The street lights along W. Octavia Drive shall be metered to meet Idaho Power and City of Meridian Standards.. General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a Meridian City Council Meeting Agenda May 7, 2019 – Page 120 of 537 EXHIBIT A Page 13 surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. Meridian City Council Meeting Agenda May 7, 2019 – Page 121 of 537 EXHIBIT A Page 14 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda May 7, 2019 – Page 122 of 537 From:Clint Hansen To:Stephanie Leonard Subject:RE: Oaks North No. 3 FP Staff Report Date:Thursday, April 18, 2019 4:28:22 PM Attachments:image007.png Stephanie, Yes, we are in agreement with the staff report and the City/Agency Comments and Conditions as provided in the staff reports for the Oaks North No. 2 and the Oaks North No. 3. Please let this email serve as our written statement of agreement. Thank you. Clint Hansen, PLS 231 E 5th St Ste A, Meridian, ID 83642 (208) 288-2040 voice (208) 288-2557 fax www.landsolutions.biz From: Stephanie Leonard [mailto:sleonard@meridiancity.org] Sent: Thursday, April 18, 2019 4:23 PM To: Clint Hansen <chansen@landsolutions.biz> Subject: RE: Oaks North No. 3 FP Staff Report Hi Clint, If you agree with the staff reports for Oaks North No. 3 and 4, could you email over a written statement of agreement? If you agree we can place the plats on the consent agenda on Tuesday 4/23, if there are conditions you’d like to discuss further we’ll place the items on the action item agenda. Thanks! Stephanie Leonard | Associate City Planner City of Meridian | Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-489-0574 | sleonard@meridiancity.org From: Clint Hansen <chansen@landsolutions.biz> Sent: Thursday, April 18, 2019 8:55 AM To: Stephanie Leonard <sleonard@meridiancity.org> Subject: RE: Oaks North No. 3 FP Staff Report Thank you Stephanie. Just as an FYI, Engineering Solutions is not involved with the Phase 2 or Phase 3 portion of the project due to time constraints. Thanks again. Clint Hansen, PLS Meridian City Council Meeting Agenda May 7, 2019 – Page 123 of 537 231 E 5th St Ste A, Meridian, ID 83642 (208) 288-2040 voice (208) 288-2557 fax www.landsolutions.biz From: Stephanie Leonard [mailto:sleonard@meridiancity.org] Sent: Thursday, April 18, 2019 8:38 AM To: Becky McKay <Beckym@engsol.org>; Clint Hansen <chansen@landsolutions.biz>; Meridian City Clerk <MeridianCityClerk@meridiancity.org> Cc: Bill Parsons <bparsons@meridiancity.org> Subject: Oaks North No. 3 FP Staff Report Attached is the staff report for the proposed final plat for the Oaks North No. 3 H-2019-0025. This item is scheduled to be on the City Council agenda on April 23rd. The hearing will be held at City Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any questions. Becky and/or Clint - Please submit a written response to the staff report to the City Clerk’s office (cityclerk@meridiancity.org) and me by 3:00 pm the Thursday prior to the meeting. If you are in agreement with the conditions of approval contained in the staff report and you submit a written response accordingly, your item will be placed on the consent agenda; consent agenda items are passed in one motion by the Council at the beginning of the meeting. Note: If you are in agreement with the staff report, it is still recommended you attend the meeting in the event the item is pulled off of the consent agenda for discussion. If you do not respond to the staff report by Thursday at 3:00 pm, or if you have concerns with the conditions of approval, your project will be placed on the regular agenda. Thanks, Stephanie Leonard | Associate City Planner City of Meridian | Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-489-0574 | sleonard@meridiancity.org Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. Meridian City Council Meeting Agenda May 7, 2019 – Page 124 of 537 CjQirE IDIANC-- DAHJ CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 H Project File Name/Number: H-2019-0030 Item Title: Final Order for Volterra Heights Subdivision No. 4 By WH Pacific, Inc., Located South of W. McMillan Rd. Midway between N. Ten Mile Rd. and N. Black Cat Rd. Meeting Notes: MIT I TEM SHEET C ouncil Agenda I tem - 7.H. Presenter: Estimated Time f or P resentation: Title of I tem - F inal Order for Volterra Heights S ubdivision No. 4 (H-2019-0030) by WH Pacific, Inc., L ocated S outh of W. M cM illan Rd. midway between N. Ten M ile Rd. and N. Black Cat Rd. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate O rder Findings/Orders 4/29/2019 E xhibit A E xhibit 4/29/2019 E xhibit B E xhibit 4/29/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 4/29/2019 - 10:27 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 125 of 537 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR (VOLTERRA HEIGHTS NO. 4 – FILE # H-2019-0030) Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: APRIL 23, 2019 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 38 BUILDING LOTS AND 2 COMMON LOTS ON 17.39 ACRES IN THE R-8 ZONING DISTRICT FOR VOLTERRA HEIGHTS NO. 4. BY: COTTONWOOD DEVELOPMENT, LLC. APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2019-0030 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on April 23, 2019 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING VOLTERRA HEIGHTS SUBDIVISION NO. 4, LOCATED IN THE N ½ OF THE NE ¼ OF SECTION 34, TOWNSHIP 4N., RANGE 1W., BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2019, HANDWRITTEN DATE: 2/28/2019, by TRAVIS P. FOSTER, PLS, SHEET 1 OF 3,” is conditionally approved subject to those conditions of Staff as Meridian City Council Meeting Agenda May 7, 2019 – Page 126 of 537 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR (VOLTERRA HEIGHTS NO. 4 – FILE # H-2019-0030) Page 2 of 3 set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated April 23, 2019, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Matt Munger, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Meridian City Council Meeting Agenda May 7, 2019 – Page 127 of 537 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (2 8) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the day of 2019. Attest: By: �O�Z�J -tay o, ty o eridia rc5 Jp1- Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: �Ml� n\� 111v— Dated: S-1-101 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR (VOLTERRA HEIGHTS NO. 4 — FILE # H-2019-0030) Page 3 of 3 EXHIBIT A Page 1 HEARING DATE: 4/23/2019 TO: Mayor & City Council FROM: Stephanie Leonard, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0030 Volterra Heights No. 4 LOCATION: South of W. McMillan Rd. midway between N. Ten Mile Rd. and N. Black Cat Rd., in the NW ¼ of Section 34, Township 4N., Range 1W. I. PROJECT DESCRIPTION The applicant, Cottonwood Development, LLC. has applied for final plat approval of thirty-eight (38) building lots, and two (2) common lots on 17.39 acres of land in the R-8 zoning district. II. SUMMARY OF REPORT A. Project Summary STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Description Details Page Acreage 17.39 Future Land Use Designation MDR Existing Land Use Undeveloped Proposed Land Use(s) Single-family residential Current Zoning R-8 Lots (# and type; bldg/common) 38 bldg. and 2 common lots Density (gross & net) 3.16 gross du/acre; 5.41 net du/acre Open Space (acres, total [%] / buffer / qualified) 3.04 acres, 18% qualified with this phase Amenities Park, children’s play structure History (previous approvals) AZ-05-040, DA Inst. No. 106034786; MDA 10-009, DA Inst. No. 111010393; PP-10-005; A-2019-0042 (CZC for park and play structure) Meridian City Council Meeting Agenda May 7, 2019 – Page 129 of 537 EXHIBIT A Page 2 III. APPLICANT INFORMATION A. Applicant/Owner: Cottonwood Development, LLC. 398 E. Copper Ridge St. Meridian, ID 83646 B. Representative: Matt Munger, WHPacific, Inc. 2141 W. Airport Way, Ste. 104 Boise, ID 83705 IV. STAFF ANALYSIS The proposed final plat depicts thirty-eight (38) building lots and two (2) common area lots on 17.39 acres of land in the R-8 zoning district. Development is required to comply with the dimensional standards of the R-8 zoning district listed in UDC Table 11-2A-5. Staff has reviewed the proposed final plat for consistency with the approved preliminary plats and found there are the same number of building and common lots as were depicted on the preliminary plat. Because the number of building lots is unchanged, Staff finds the proposed final plat to be in substantial conformance with the approved preliminary plat per the standards listed in UDC 11-6B-3C.2. Open space planned for this phase consists of two (2) common lots which includes a central 2.94 acre park with a children’s play structure and seating area for residents. Per the recorded development agreement, the applicant is required to construct the three (3) acre park prior to approval of the 400th residential lot. The applicant received Certificate of Zoning Compliance and Design Review approval (A-2019-0042) to construct the park prior to submittal for this phase of development as the number of lots would have exceeded 400 with the subject application. The applicant shall not obtain signature on the final plat until the park is completed or a surety is in place for the improvements. This phase contains 3.04 acres, or 18%, qualified open space and complies with the overall open space and site amenities approved with the Volterra South development. A. Dimensional Standards (UDC 11-2): The minimum lot size required per dwelling unit is 4,000 square feet in the R-8 zoning district. The minimum proposed property size for this phase is 7,200 square feet with an average property size of 8,055 square feet, in compliance with UDC dimensional standards. B. Access (UDC 11-3A-3, 11-3H-4): One (1) access point is proposed via N. Boticelli Ave. via N. San Vito Ave. One (1) stub street is proposed to connect to a future phase of proposed development (Volterra Heights Sub. No. 3) via W. Lesina Dr. One (1) stub street is proposed to the south via N. Girsasolo Ave. to connect to an unplatted parcel of land zoned RUT in Ada County. The applicant has provided a pathway within two (2) common lots in Volterra Heights Subdivision No. 3 to provide an emergency access driveway for the Fire Department since the proposed access points for this phase of development required an additional access point. C. Sidewalks (UDC 11-3A-17): A minimum five-foot wide sidewalk is required along both sides of public streets in accord with UDC 11-3A-17D and as proposed on the landscape plan. Meridian City Council Meeting Agenda May 7, 2019 – Page 130 of 537 EXHIBIT A Page 3 D. Landscaping (UDC 11-3B): Common open space areas are required to be landscaped with lawn (either seed or sod) and a minimum of one (1) deciduous shade tree per 8,000 square feet as set forth in UDC 11-3G-3E. The proposed landscape plan depicts 22 trees within the 128,271 square-foot (2.94 acres) park, exceeding UDC standards. E. Fencing (UDC 11-3A-6, 11-3A-7): Proposed fencing within the subdivision includes six-foot vinyl privacy fencing adjacent to side property lines of Lots 2, 8, 10, and 16, Block 8. Four-foot vinyl privacy fencing is indicated within the details submitted with the landscape plan, but the location is not depicted on the landscape plan. The applicant shall clarify the proposed location of four-foot vinyl fencing prior to signature on final plat. If proposed fencing is located along common areas, it shall comply with the standards in UDC 11-3A-7A.7. V. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VII of this report. Meridian City Council Meeting Agenda May 7, 2019 – Page 131 of 537 EXHIBIT A Page 4 VI. EXHIBITS A. Approved Volterra South Preliminary Plat (PP-10-005) Meridian City Council Meeting Agenda May 7, 2019 – Page 132 of 537 EXHIBIT A Page 5 B. Final Plat (dated 2/28/2019) Meridian City Council Meeting Agenda May 7, 2019 – Page 133 of 537 EXHIBIT A Page 6 Meridian City Council Meeting Agenda May 7, 2019 – Page 134 of 537 EXHIBIT A Page 7 C. Landscape Plan (date: 12/17/2018) Meridian City Council Meeting Agenda May 7, 2019 – Page 135 of 537 EXHIBIT A Page 8 Meridian City Council Meeting Agenda May 7, 2019 – Page 136 of 537 EXHIBIT A Page 9 VII. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous and pending conditions of approval associated with this development [AZ-05-040; PP-10-005; A-2019-0042; H-2019-0001]. 2. The applicant shall obtain the City Engineer’s signature on the final plat by October 15, 2020, in accord with UDC 11-6B-7 in order for the preliminary plat to remain valid or a time extension may be requested. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by WHPacific, stamped on 2/28/19 by Travis P. Foster, included in Exhibit VI.B shall be revised as follows: a. Note #8: Include the recorded instrument number of the restrictive covenants for the subdivision. b. Note #9: Replace the noted development agreement number with the pending master development agreement instrument number for the subdivision once recorded (H- 2019-0001). c. Note #11: Include the recorded instrument number of the ACHD Landscape License Agreement. d. Revise “W. McMillen Road” to reflect correct spelling of “W. McMillan Road” within the basis of bearings note. e. Include reference information for item number R2) Volterra Subdivision No. 3 once recorded. 5. The landscape plan prepared by South, Beck & Baird, stamped on 12/17/2018, included in Exhibit VI.C shall be revised as follows: a. The applicant shall clarify the proposed location of four-foot vinyl fencing prior to signature on final plat. If proposed fencing is located along common areas, it shall comply with the standards in UDC 11-3A-7A.7. b. The proposed park within Lot 1, Block 8 shall reflect the landscape plan as approved with the CZC (A-2019-0042). 6. The applicant shall not obtain signature on the final plat until the park within Lot 1, Block 8 is completed or a surety is in place for the improvements. 7. Future homes constructed in this phase shall be consistent with the approved elevations and design guidelines contained in the development agreement. 8. Prior to the issuance of any new building permit, the property shall be subdivided in accordance with the UDC. 9. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. Meridian City Council Meeting Agenda May 7, 2019 – Page 137 of 537 EXHIBIT A Page 10 10. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works – Site Specific Conditions: 1. Change the size of the proposed water main from 12" to 8" in W Lesina Dr, N Botticelli Way, W Torana Dr, and N Bolsena Way. Plans must note to install blowoff and thrust block per Meridian City standards at pipe deadend in N Girasolo Way. Plans must also show and note to remove existing blowoff and connect to existing 8" water main in W Lesina Dr. (installed during Volterra Heights No. 3). 2. Add notes to Sheet 8 of the development plans, about the sewer connection in W Lesina Dr to existing sewer being built in Volterra Heights No 3. General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11 -3B- 14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form Meridian City Council Meeting Agenda May 7, 2019 – Page 138 of 537 EXHIBIT A Page 11 of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non- health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20- feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with Meridian City Council Meeting Agenda May 7, 2019 – Page 139 of 537 EXHIBIT A Page 12 bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year - round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda May 7, 2019 – Page 140 of 537 From:Matt Munger To:Stephanie Leonard Subject:RE: Volterra Heights No. 4 FP H-2019-0030 Staff Report Date:Thursday, April 18, 2019 12:26:06 PM Attachments:image006.png Stephanie, we agree with these conditions as well. Matt Munger, PE* | Director, Development Services WHPacific, Inc. | 2141 W Airport Way, Ste 104, Boise, ID 83705 Direct 208.275.8704 | Mobile 208.841.6778 | mmunger@whpacific.com *Licensed to practice in ID, NV, OR, WA Enhancing Client Satisfaction through Creative, Exceptional Service From: Stephanie Leonard [mailto:sleonard@meridiancity.org] Sent: Thursday, April 18, 2019 10:33 AM To: Matt Munger <MMunger@whpacific.com>; Cara Duskey <CDuskey@whpacific.com>; Meridian City Clerk <MeridianCityClerk@meridiancity.org> Cc: Bill Parsons <bparsons@meridiancity.org> Subject: Volterra Heights No. 4 FP H-2019-0030 Staff Report Attached is the staff report for the proposed final plat for the Volterra Heights No. 4 H-2019-0030. This item is scheduled to be on the City Council agenda on April 23rd. The hearing will be held at City Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any questions. Matt and/or Cara - Please submit a written response to the staff report to the City Clerk’s office (cityclerk@meridiancity.org) and me by 3:00 pm the Thursday prior to the meeting. If you are in agreement with the conditions of approval contained in the staff report and you submit a written response accordingly, your item will be placed on the consent agenda; consent agenda items are passed in one motion by the Council at the beginning of the meeting. Note: If you are in agreement with the staff report, it is still recommended you attend the meeting in the event the item is pulled off of the consent agenda for discussion. If you do not respond to the staff report by Thursday at 3:00 pm, or if you have concerns with the conditions of approval, your project will be placed on the regular agenda. Thanks, Stephanie Leonard | Associate City Planner City of Meridian | Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-489-0574 | sleonard@meridiancity.org Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, Meridian City Council Meeting Agenda May 7, 2019 – Page 141 of 537 in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. Meridian City Council Meeting Agenda May 7, 2019 – Page 142 of 537 �WE IDIAN*--IZ- �J CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 I Project File Name/Number: H-2019-0029 Item Title: Final Order for Volterra Heights Subdivision No. 5 By Cottonwood Development, LLC., Located South of W. McMillan Rd. Midway between N. Ten Mile Rd. and N. Black Cat z Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.I . Presenter: Estimated Time f or P resentation: Title of I tem - F inal Order for Volterra Heights S ubdivision No. 5 (H-2019-0029) by C ottonwood Development, L L C, L ocated S outh of W. M cM illan Rd between N. Ten M ile Rd. and N. B lack C at Rd. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate O rder Findings/Orders 4/29/2019 E xhibit A E xhibit 4/29/2019 E xhibit B E xhibit 4/29/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 4/29/2019 - 10:30 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 143 of 537 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR (VOLTERRA HEIGHTS NO. 5 – FILE # H-2019-0029) Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: APRIL 23, 2019 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 42 BUILDING LOTS AND 3 COMMON LOTS ON 12 ACRES IN THE R-8 ZONING DISTRICT FOR VOLTERRA HEIGHTS SUBDIVISION NO. 5. BY: COTTONWOOD DEVELOPMENT, LLC. APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2019-0029 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on April 23, 2019 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING VOLTERRA HEIGHTS SUBDIVISION NO. 5, LOCATED IN THE N ½ OF THE NE ¼ OF SECTION 34, TOWNSHIP 4N., RANGE 1W., BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2019, HANDWRITTEN DATE: 2/28/19, by TRAVIS P. FOSTER, PLS, SHEET 1 OF 3,” is conditionally approved subject to those conditions of Staff as Meridian City Council Meeting Agenda May 7, 2019 – Page 144 of 537 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR (VOLTERRA HEIGHTS NO. 5 – FILE # H-2019-0029) Page 2 of 3 set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated April 23, 2019, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Matt Munger, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Meridian City Council Meeting Agenda May 7, 2019 – Page 145 of 537 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (2 8) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the day of 2019. Attest: in 1 0111111 Y uv ♦ ♦ v vv v -Mayor, City o Meridian CoUnci I President Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: epa,� YU� "I Dated: 5 -1-19 1r1 1 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR (VOLTERRA HEIGHTS NO. 5 — FILE # H-2019-0029) Page 3 of 3 EXHIBIT A Page 1 HEARING DATE: 4/23/2019 TO: Mayor & City CouncilMayor & City Council FROM: Stephanie Leonard, Associate Planner 208-884-5533 Bruce Freckleton, Development Services ManagerBruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0029 Volterra Heights No. 5 LOCATION: South of W. McMillan Rd. midway between N. Ten Mile Rd. and N. Black Cat Rd., in the NW ¼ of Section 34, Township 4N., Range 1W. I. PROJECT DESCRIPTION The applicant, Cottonwood Development, LLC. has applied for final plat approval of forty-two (42) building lots, and three (3) common lots on 12 acres of land in the R-8 zoning district. II. SUMMARY OF REPORT A. Project Summary STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Description Details Page Acreage 12 Future Land Use Designation MDR Existing Land Use Undeveloped Proposed Land Use(s) Single-family Residential Current Zoning R-8 Lots (# and type; bldg/common) 42 bldg., 3 common Density (gross & net) 3.69 gross du/acre; 4.86 net du/acre Open Space (acres, total [%] / buffer / qualified) 0.79 acres, 6.5% qualified Amenities 10-foot multi-use pathway History (previous approvals) AZ-05-040, DA Inst. No. 106034786; MDA 10-009, DA Inst. No. 111010393; PP-10-005 Meridian City Council Meeting Agenda May 7, 2019 – Page 147 of 537 EXHIBIT A Page 2 III. APPLICANT INFORMATION A. Applicant/Owner: Cottonwood Development, LLC. 398 E. Copper Ridge St. Meridian, ID 83646 B. Representative: Matt Munger, WHPacific, Inc. 2141 W. Airport Way, Ste. 104 Boise, ID 83705 IV. STAFF ANALYSIS The proposed final plat depicts forty-two (42) building lots and three (3) common area lots on 12 acres of land in the R-8 zoning district. Development is required to comply with the dimensional standards of the R-8 zoning district listed in UDC Table 11-2A-5. Staff has reviewed the proposed final plat for consistency with the approved preliminary plats and found there are the same number of building and common lots as were depicted on the preliminary plat. Because the number of building lots is unchanged, Staff finds the proposed final plat to be in substantial conformance with the approved preliminary plat per the standards listed in UDC 11-6B-3C.2. Open space planned for this phase consists of three (3) common lots which includes the City’s ten- foot multi-use pathway within the landscape buffer along W. McMillan Road. This phase contains 0.79 acres qualified open space and complies with the overall open space and site amenities approved with the Volterra South development. A. Dimensional Standards (UDC 11-2): The minimum lot size required per dwelling unit is 4,000 square feet in the R-8 zoning district. The minimum proposed property size for this phase is 6,600 square feet with an average property size of 8,166 square feet, in compliance with UDC dimensional standards. B. Access (UDC 11-3A-3, 11-3H-4): One (1) access point is proposed via N. Boticelli Ave. via N. San Vito Ave. One (1) stub street is proposed to connect to a future phase of proposed development (Volterra Heights Sub. No. 4) via W. Viso St. to the east. And one (1) stub street is proposed to the west via W. Viso St. to connect to an unplatted parcel of land zoned RUT in Ada County. The applicant has provided a pathway within two (2) common lots in Volterra Heights Subdivision No. 3 to provide an emergency access driveway for the Fire Department since the proposed access points for this phase of development required an additional access point. C. Pathways ( UDC 11-3A-8): Landscaping is required along pathways in accord with the standards listed in UDC 11-3B-12C. A minimum five-foot wide landscape strip is required along each side of the pathway consisting of a mix of trees, shrubs, lawn and/or other vegetative groundcover. A minimum of one (1) tree is required per 100 linear feet of pathway. The proposed landscape plan is in compliance with these standards. D. Sidewalks (UDC 11-3A-17): A minimum five-foot wide sidewalk is required along both sides of public streets in accord with UDC 11-3A-17D and as proposed on the landscape plan. Meridian City Council Meeting Agenda May 7, 2019 – Page 148 of 537 EXHIBIT A Page 3 E. Landscaping (UDC 11-3B): Common open space areas are required to be landscaped with lawn (either seed or sod) and a minimum of one (1) deciduous shade tree per 8,000 square feet as set forth in UDC 11-3G-3E. Lot 19, Block 5 as submitted with the landscape plan does not meet these requirements and shall be modified accordingly. F. Fencing (UDC 11-3A-6, 11-3A-7): Proposed fencing within the subdivision includes six-foot vinyl privacy fencing adjacent to side property lines of Lots 10 and 12, Block 6 and along the rear property lines of lots abutting Lot 2, Block 5 along W. McMillan Rd. Four-foot vinyl privacy fencing is indicated within the details submitted with the landscape plan, but the location is not depicted on the landscape plan. The applicant shall clarify the proposed location of four-foot vinyl fencing prior to signature on final plat. If proposed fencing is located along common areas, it shall comply with the standards in UDC 11-3A-7A.7. V. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VII of this report. Meridian City Council Meeting Agenda May 7, 2019 – Page 149 of 537 EXHIBIT A Page 4 VI. EXHIBITS A. Approved Volterra South Preliminary Plat (PP-10-005) Meridian City Council Meeting Agenda May 7, 2019 – Page 150 of 537 EXHIBIT A Page 5 B. Final Plat (date: 2/28/20192/28/2019) Meridian City Council Meeting Agenda May 7, 2019 – Page 151 of 537 EXHIBIT A Page 6 Meridian City Council Meeting Agenda May 7, 2019 – Page 152 of 537 EXHIBIT A Page 7 C. Landscape Plan (date: 12/17/201812/17/2018) Meridian City Council Meeting Agenda May 7, 2019 – Page 153 of 537 EXHIBIT A Page 8 Meridian City Council Meeting Agenda May 7, 2019 – Page 154 of 537 EXHIBIT A Page 9 VII. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous and pending conditions of approval associated with this development [AZ-05-040; PP-10-005; H-2019-0001]. 2. The applicant shall obtain the City Engineer’s signature on the final plat by October 15, 2020, in accord with UDC 11-6B-7 in order for the preliminary plat to remain valid or a time extension may be requested. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by WHPacific, stamped on 2/28/19 by Travis P. Foster, included in Exhibit VI.B shall be revised as follows: a. Note #8: Include the recorded instrument number of the restrictive covenants for the subdivision. b. Note #9: Replace the noted development agreement number with the pending master development agreement instrument number for the subdivision once recorded (H- 2019-0001). c. Note #11: Include the recorded instrument number of the ACHD Landscape License Agreement. d. Note #14: Revise “Lot 1” to denote “Lot 2”; include the third addendum to the license agreement for the Settlers Irrigation District. e. Revise “W. McMillen Road” to reflect correct spelling of “W. McMillan Road” within the basis of bearings note. f. Include reference information for item number R2) Volterra Subdivision No. 3 once recorded. 5. The landscape plan prepared by South, Beck & Baird, stamped on 12/17/2018, included in Exhibit VI.C shall be revised as follows: a. The applicant shall clarify the proposed location of four-foot vinyl fencing prior to signature on final plat. If proposed fencing is located along common areas, it shall comply with the standards in UDC 11-3A-7A.7. b. Lot 19, Block 5 shall be revised to comply with the common open space landscaping requirements per the standards set forth in UDC 11-3G-3E. c. One (1) full-size copy and one (1) electronic copy of a revised landscape plan including the mitigation plan shall be submitted prior to signature on the final plat. 6. Future homes constructed in this phase shall be consistent with the approved elevations and design guidelines contained in the development agreement. 7. Prior to the issuance of any new building permit, the property shall be subdivided in accordance with the UDC. 8. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for Meridian City Council Meeting Agenda May 7, 2019 – Page 155 of 537 EXHIBIT A Page 10 the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 9. Prior to signature on final plat, the applicant shall submit a public access easement for a detached, multi-use pathway adjacent to W. McMillan Rd. within Lot 2, Block 5, to the Planning Division for Council approval and subsequent recordation. The easement shall be a minimum of 14’ wide (10’ pathway + 2’ shoulder each side) and may fall within the required landscape buffer. 10. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works – Site Specific Conditions: 1. Applicant shall work with the Land Development Division on maintaining proper separation between sewer and water lines at the interesection of E Balducci Dr and N Bolsena Way. Utility mains seem too close per the submitted design layout. 2. Applicant to add note on sewer stub at west property line on W Viso St. Must state distance and slope of stub west of manhole SSMH B-2, and must cap or add cleanout at the end of the sewer stub. General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B- 14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the Meridian City Council Meeting Agenda May 7, 2019 – Page 156 of 537 EXHIBIT A Page 11 form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non- health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that t he facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. Meridian City Council Meeting Agenda May 7, 2019 – Page 157 of 537 EXHIBIT A Page 11 form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non- health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that t he facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. Meridian City Council Meeting Agenda May 7, 2019 – Page 157 of 537 EXHIBIT A Page 12 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20- feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year- round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation Meridian City Council Meeting Agenda May 7, 2019 – Page 158 of 537 From:Matt Munger To:Stephanie Leonard; Cara Duskey; Meridian City Clerk Cc:Bill Parsons Subject:RE: Volterra Heights No. 5 FP H-2019-0029 Staff Report Date:Thursday, April 18, 2019 11:05:25 AM Attachments:image006.png Stephanie, we agree with the recommendations within the staff report as written. Matt Munger, PE* | Director, Development Services WHPacific, Inc. | 2141 W Airport Way, Ste 104, Boise, ID 83705 Direct 208.275.8704 | Mobile 208.841.6778 | mmunger@whpacific.com *Licensed to practice in ID, NV, OR, WA Enhancing Client Satisfaction through Creative, Exceptional Service From: Stephanie Leonard [mailto:sleonard@meridiancity.org] Sent: Thursday, April 18, 2019 9:49 AM To: Matt Munger <MMunger@whpacific.com>; Cara Duskey <CDuskey@whpacific.com>; Meridian City Clerk <MeridianCityClerk@meridiancity.org> Cc: Bill Parsons <bparsons@meridiancity.org> Subject: Volterra Heights No. 5 FP H-2019-0029 Staff Report Attached is the staff report for the proposed final plat for the Volterra Heights No. 5 H-2019-0029. This item is scheduled to be on the City Council agenda on April 23rd. The hearing will be held at City Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any questions. Matt and/or Cara - Please submit a written response to the staff report to the City Clerk’s office (cityclerk@meridiancity.org) and me by 3:00 pm the Thursday prior to the meeting. If you are in agreement with the conditions of approval contained in the staff report and you submit a written response accordingly, your item will be placed on the consent agenda; consent agenda items are passed in one motion by the Council at the beginning of the meeting. Note: If you are in agreement with the staff report, it is still recommended you attend the meeting in the event the item is pulled off of the consent agenda for discussion. If you do not respond to the staff report by Thursday at 3:00 pm, or if you have concerns with the conditions of approval, your project will be placed on the regular agenda. Thanks, Stephanie Leonard | Associate City Planner City of Meridian | Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-489-0574 | sleonard@meridiancity.org Built for Business, Designed for Living Meridian City Council Meeting Agenda May 7, 2019 – Page 159 of 537 All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. Meridian City Council Meeting Agenda May 7, 2019 – Page 160 of 537 �j4/rE IDIAN.,'=- IDAHO CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 ] Project File Name/Number: H-2019-0033 Item Title: Final Order for Whitecliffe Estates No. 1 By Engineering Solutions, LLP. Locate4d at 943 W. McMillan Rd. Meeting Notes: 9 I TEM SHEET C ouncil Agenda I tem - 7.J . Presenter: Estimated Time f or P resentation: Title of I tem - F inal Order for Whitecliffe Estates No. 1 (H-2019-0033) by E ngineering Solutions, L L P, L ocated at 943 W. M cM illan Rd. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate O rder Findings/Orders 5/3/2019 E xhibit A E xhibit 5/3/2019 E xhibit B E xhibit 5/3/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 5/3/2019 - 11:21 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 161 of 537 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR WHITECLIFFE ESTATES NO.1 – FP H-2019-0033 Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: 4/23/2019 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 45 BUILDING LOTS AND 7 COMMON LOTS ON 17.96 ACRES OF LAND IN THE R-4 ZONING DISTRICT FOR WHITECLIFFE ESTATES SUBDIVISION NO. 1 BY: 943 W. MCMILLAN ROAD, LLC APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2019-0033 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on April 23, 2019 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING WHITECLIFFE ESTATES SUBDIVISION NO. 1, LOCATED IN THE NE ¼ OF THE NW ¼ OF SECTION 36, T.4N., R.1W., B.M., ADA COUNTY, IDAHO, 2019, HANDWRITTEN DATE: 3/04/2019, by CLINTON W. HANSEN, PLS, SHEET 1 OF 3,” is conditionally Meridian City Council Meeting Agenda May 7, 2019 – Page 162 of 537 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR WHITECLIFFE ESTATES NO.1 – FP H-2019-0033 Page 2 of 3 approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services Divisions of the Community Development Department dated April 23, 2019, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Becky McKay, Engineering Solutions LLP, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Meridian City Council Meeting Agenda May 7, 2019 – Page 163 of 537 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the r14^1 day of hc�—' 2019. (10", --� �-,D By: ar, City o eridian (�` O W)C t'r(�IUN �' m Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: —11 \ t Dated: 5-1-19 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR WHITECLIFFE ESTATES NO.1 – FP H-2019-0033 Page 3 of 3 EXHIBIT A Page 1 HEARING DATE: 4/23/2019 TO: Mayor & City Council FROM: Kevin Holmes, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0033 Whitecliffe Estates Subdivision No. 1 LOCATION: 943 W. McMillan Rd., in the NE ¼ of NW ¼ of Section 36, T.4N, R.1W. I. PROJECT DESCRIPTION The Applicant proposes a Final Plat consisting of 45 building lots and 7 common lots on 17.96 acres of land in the R-4 zoning district. This is the first phase of development of the Whitecliffe Estates Subdivision preliminary plat. II. APPLICANT INFORMATION A. Applicant: 943 W McMillan Road, LLC – 13967 W. Wainwright Drive Dr., Suite 102, Boise, ID 83713 B. Owner: Same as Applicant C. Representative: Becky McKay, Engineering Solutions, LLP – 1029 N. Rosario Street, Suite 100, Meridian, ID 83642 III. STAFF ANALYSIS The subject property was included in the Whitecliffe Estates Subdivision preliminary plat. The minimum property size in this phase of development is 8,000 square feet (s.f.) with an average size of 9,255 s.f. A total of 3.54 acres (or 19.5%) of open space is provided with this phase consisting of a 2.94 acre park, local street buffers and parkways, and arterial street buffers along McMillan Rd.; amenities proposed with this phase include a playground, gazebo, shuffle board court, and pathways. STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda May 7, 2019 – Page 165 of 537 Page 2 All of the lots proposed in this phase are for single-family detached homes and must comply with the dimensional standards of the R-4 zoning district listed in UDC Table 11-2A-5 as follows: Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. The proposed final plat depicts the same number of building lots; the amount of common area is generally the same as shown on the approved preliminary plat. Therefore, Staff finds the proposed final plat in substantial compliance with the approved preliminary plat as required. IV. DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VIII of this report. Meridian City Council Meeting Agenda May 7, 2019 – Page 166 of 537 Page 3 V. EXHIBITS A. Preliminary Plat (date: 5/23/2018) Meridian City Council Meeting Agenda May 7, 2019 – Page 167 of 537 Page 4 B. Final Plat (date: 3/4/2019) Meridian City Council Meeting Agenda May 7, 2019 – Page 168 of 537 Page 5 C. Landscape Plan (dated: 12/11/18) Meridian City Council Meeting Agenda May 7, 2019 – Page 169 of 537 Page 6 Meridian City Council Meeting Agenda May 7, 2019 – Page 170 of 537 Page 7 D: Common Drive Exhibit Meridian City Council Meeting Agenda May 7, 2019 – Page 171 of 537 Page 8 E: Conceptual Building Elevations Meridian City Council Meeting Agenda May 7, 2019 – Page 172 of 537 Page 9 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (AZ, PP H-2018-0074; Development Agreement #2018-111711). 2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two years of the City Engineer’s signature on the previous phase final plat or apply for a time extension in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The applicant shall provide a letter from the United States Postal Service stating that the mailbox locations for the development have been approved. 5. The applicant shall comply with the submitted home elevations attached in Exhibit E. The rear and/or side of structures that face arterial or collector streets (Lots 3-10 of Block 2, and Lot 3 of Block 1), shall incorporate articulation through changes in two or more of the following: modulation (e.g. – projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single- story structures are exempt from this requirement. 6. The final plat prepared by Land Solutions, LLP stamped on 3/04/2019 by Clinton W. Hansen, shall be revised as follows: a. Add the instrument number for the development agreement to Note 10. b. Add the instrument number for the Ada County Highway District license agreement to Note 12. c. Add the instrument number for the Declaration of Covenants, Conditions, and Restrictions of Whitecliffe Estates No. 1 to Note 13. d. Graphically depict the fifty-foot (50’) wide Lemp Canal easement. Meridian City Council Meeting Agenda May 7, 2019 – Page 173 of 537 Page 10 7. The landscape plan prepared by Jensen Belts Associates, dated 03/07/2019, is approved as shown in Exhibit C. 8. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. Add two additional type 1 street lights on W. McMillan Road, staggered from existing lights across the street. Davit poles may be used to avoid conflicts with overhead power. 2. Applicant to verify that there is adequate spacing between the sewer mainline and seepage beds on Sheet S-1, where the mainline runs adjacent to gravel access road. On Sheet S-3, specifically where the sewer service stubs are shown within Block 2, Lots 9 and 10, the angle between stubs appears to be too small, causing concern. Ensure that sewer service stubs provide a minimum of 5-ft. horizontal separation from proposed sewer manholes. General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe t o sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter Meridian City Council Meeting Agenda May 7, 2019 – Page 174 of 537 Page 11 of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO Meridian City Council Meeting Agenda May 7, 2019 – Page 175 of 537 Page 12 NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Wa ter Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. Applicant received waiver from City Council to leave the Lemp Canal open along the McMillan Road frontage. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda May 7, 2019 – Page 176 of 537 Meridian City Council Meeting Agenda May 7, 2019 – Page 177 of 537 Meridian City Council Meeting Agenda May 7, 2019 – Page 178 of 537 Meridian City Council Meeting Agenda May 7, 2019 – Page 179 of 537 (�i�B IDIZ IAN.,+=- DAJ CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 K Project File Name/Number: H-2019-0045 Item Title: Findings of Fact, Conclusions of Law for Bengal Parking By West Ada School District. Located at 915 E. Central Dr. Meeting Notes: Fi I TEM SHEET C ouncil Agenda I tem - 7.K . Presenter: Estimated Time f or P resentation: Title of I tem - F indings of F act, C onclusions of L aw for Bengal Parking (H-2019-0045) by West Ada S chool D istrict, L ocated at 915 E . Central D r. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate F indings Findings/Orders 5/3/2019 E xhibit A E xhibit 5/3/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 5/3/2019 - 2:39 P M Meridian City Council Meeting Agenda May 7, 2019 – Page 180 of 537 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0045 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Short Plat to Create Two (2) Buildable Lots on 18.96 Acres of Land in an I-L Zoning District, by West Ada School District. Case No(s). H-2019-0045 For the City Council Hearing Date of: 04/23/2019, (Findings on May 7, 2019) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of April 23, 2019, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of April 23, 2019, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of April 23, 2019, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of April 23, 2019, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction . 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. Meridian City Council Meeting Agenda May 7, 2019 – Page 181 of 537 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0045 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of April 23, 2019, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for Short Plat is hereby approved per the conditions of approval in the Staff Report for the hearing date of April 23, 2019, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Short Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of April 23, 2019. Meridian City Council Meeting Agenda May 7, 2019 – Page 182 of 537 441 By action of the City Council at its regular meeting held on the rl day of 2019. COUNCIL PRESIDENT JOE BORTON VOTED COUNCIL VICE PRESIDENT LUKE CAVENER VOTED p _ COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER TY PALMER VOTED COUNCIL MEMBER TREG BERNT VOTED COUNCIL MEMBER GENESIS MILAM VOTED MAYOR TAMMY de WEERD (TIE BREAKER) Copy served upon Applicant, Attorney. VOTED \ 5oe rtt�, Counci resrter4 Development Department, Public Works Department and City By: Dated: City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER 3 FILE NO(S). H-2019-0045 EXHIBIT A Page 1 HEARING DATE: 04/23/2019 TO: Mayor & City Council FROM: Kevin Holmes, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0045 Bengal Parking LOCATION: 915 E. Central Dr. I. PROJECT DESCRIPTION The Applicant proposes a Short Plat to create two (2) buildable lots on approximately 18.96 acres in the I-L zoning district. The applicant is also requesting alternative compliance per UDC 11-5B-5 to defer the landscape buffer improvements required by UDC 11-3B-7 along E. Central Dr. until the Lot 1, Block 1 develops. II. APPLICANT INFORMATION A. Applicant: West Ada School District – 1303 E. Central Drive, ID 83642 B. Owner: Same as applicant C. Representative: Keller Associates, Inc. – 131 SW 5th Avenue, Meridian, ID 83642 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda May 7, 2019 – Page 184 of 537 Page 2 III. NOTICING City Council Posting Date Legal notice published in newspaper 4/5/2019 Radius notice mailed to properties within 300 feet 4/3/2019 IV. STAFF ANALYSIS The proposed short plat creates two (2) building lots on 18.96 acres in the I-L zoning district. The applicant has met with staff to discuss developing Lot 2, Block 1 as a parking facility for the Idaho State University campus. Lot 1, Block 1 is proposed to be a future school for the West Ada School District. Currently, the proposed Lot 1, Block 1 is developed with a parking lot and athletic fields. A portion of the existing landscape buffer adjacent to E. Central Drive (approximately 8’) doesn’t meet the 20- foot requirements of UDC Table 11-2C-3 or landscaped in accord with UDC 11-3B-7C. Further, approximately 225 feet is not landscaped at all. UDC 11-1A-1, the subdivision of the property constitutes development and therefore requires a dedicated 20-foot wide landscape buffer along the entire street frontage. Because development is not proposed for Lot 1, Block 1 at this time, the applicant has submitted an alternative compliance request to defer the installation of the required 20- foot wide landscape buffer on Lot 1, Block 1 until future development. The director is amenable to allowing the existing landscaping to suffice for the landscape requirement until further development however, the other 225 feet of frontage that currently is undeveloped must conform to UDC standards. The remainder of the non-conforming buffer (area in front of the parking lot) will need to meet UDC standards with future development of Lot 1, Block 1. In reviewing ACHD’s comments the applicant is not required to do any further improvements to the adjacent street. However, a new curb cut is proposed at the eastern boundary which will facilitate the closure of the existing access directly to the east of the proposed one. ACHD has indicated review of the new access will be reviewed with a future development application (CZC for the new parking lot). The accesses that serve the existing parking lot will also be evaluated with future development of Lot 1, Block 1 in accord with UDC 11-3A-3. Because the applicant is closing an existing access to the east and providing cross access to facilitate better site circulation for the abutting property to the east, staff is supportive of the new access as proposed by the applicant. Staff has reviewed the proposed short plat for substantial compliance with the criteria set forth in UDC 11-6B-5 and deems the short plat to be in substantial compliance with said requirements. Staff has reviewed the requested alternative compliance proposal and has determined that it meets the criteria for approval per UDC-5B-5. Meridian City Council Meeting Agenda May 7, 2019 – Page 185 of 537 Page 3 V. DECISION Staff: Staff recommends approval of the proposed short plat and alternative compliance within the conditions noted in Section VI of this report. Council: The Meridian City Council heard these items on April 23, 2019. At the public hearing, the Council approved the subject short plat request. a. Summary of City Council Public Hearing: i. In favor: Ryan Morgan ii. In opposition: None iii. Commenting: None iv. Written testimony: None v. Staff presenting application: Bill Parsons vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Council: i. None d. Key Council Changes to Staff Recommendation i. Council incorporated the conditions of approval provided by the Parks Department in the memo dated 04/23/2019 (see conditions of approval below). ii. Removed the requirement to dedicate additional right-of-way for a right hand turn lane. ACHD indicated that no improvements were required with the development. Meridian City Council Meeting Agenda May 7, 2019 – Page 186 of 537 Page 4 VI. EXHIBITS A. Proposed Short Plat Meridian City Council Meeting Agenda May 7, 2019 – Page 187 of 537 Page 5 Meridian City Council Meeting Agenda May 7, 2019 – Page 188 of 537 Page 6 B. Proposed Landscape Plan (dated: 02/28/2019) (NOT APPROVED) Meridian City Council Meeting Agenda May 7, 2019 – Page 189 of 537 Page 7 Meridian City Council Meeting Agenda May 7, 2019 – Page 190 of 537 Page 8 VII. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (AZ-09-001, DA #99050962, PFP-03-005, CPA-07-005). 2. If the City Engineer’s signature has not been obtained within two (2) years of the City Council’s approval of the short plat, the short plat shall become null and void unless a time extension is obtained, per UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized, as well as the signatures of the Ada County Highway District and the Central District Health Department. 4. Development of any lot shall require submission of Certificate of Zoning Compliance and Design Review per UDC-11-5B-1 and shall meet all applicable requirements of City of Meridian code. 5. The landscape plan, prepared by Keller Associates, dated 02/28/2019, shall be revised to depict the current buffer along E Central Drive and include a 20-foot wide landscape buffer for the remaining street frontage that is currently not landscape (approximately 225 feet). 6. The short plat prepared by Keller Associates by Thomas Taylor, included in Section VI.A shall be revised as follows: a. All sheets of the plat shall be stamped and signed by a registered professional land surveyor. b. Graphically depict required twenty-foot (20’) landscape buffer along E. Central Drive. c. Insert instrument number of existing access easement. d. Dedicate and depict ACHD ROW for right hand turn lane along E. Central Drive. 7. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. 8. The Master Pathways Plan depicts a multi-use pathway on this site. The applicant shall coordinate with Kim Warren, 888-3579 with the Meridian Parks and Recreation for the location of the 10-foot multi-use way. Once the location of the pathway is determined by both parties, the applicant shall record a pedestrian easement and construct a 10-foot multi-use pathway in accord with UDC 11-3A-8 and UDC 11-3B-12. 9. Comply all Nampa Meridian Irrigation requirements as outlined in the letter dated April, 2019. 10. The two (2) accesses that serve the existing parking lot for the athletic field will be evaluated with future development of Lot 1, Block 1 in accord with UDC 11-3A-3. 11. The applicant’s request for alternative is approved as follows: a. The existing buffer along the frontage may continue in its current state until such time as Lot 1, Block 1 redevelops and b. The undeveloped portion of the frontage of Lot 1, Block 1, approximately 225 feet east of the parking lot, shall a 20-foot wide landscape buffer and landscaped in accord with UDC 11-3B-7C. Meridian City Council Meeting Agenda May 7, 2019 – Page 191 of 537 Page 9 B. Public Works Site Specific Conditions: 1. No new public sewer or water infrastructure is being planned as part of this project; therefore, Public Works has no comment. C. Parks Department Meridian City Council Meeting Agenda May 7, 2019 – Page 192 of 537 Page 10 VIII. REQUIRED FINDINGS FROM THE UNIFIED DEVELOPMENT CODE In consideration of a short plat, the decision-making body shall make the following findings: A. The plat is in conformance with the Comprehensive Plan and is consistent with the Unified Development Code; The Comprehensive Plan designates the future land use of this property as Commercial. The current zoning district of the site is I-L. The proposed short plat complies with the Comprehensive Plan and is developed in accord with UDC standards. B. Public services are available or can be made available and are adequate to accommodate the proposed development; The Council finds that public services are adequate to serve the site. C. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvements program; The Council finds that the development will not require the expenditure of capital improvement funds. All required utilities are being provided with the development of the property at the developer’s expense. D. There is public financial capability of supporting services for the proposed development; The Council finds that the development will not require major expenditures for providing supporting services. The developer and/or future lot owner(s) will finance the extension of sewer, water, utilities and pressurized irrigation to serve the project. E. The development will not be detrimental to the public health, safety or general welfare; and The Council finds the proposed short plat will not be detrimental to the public health, safety or general welfare. F. The development preserves significant natural, scenic or historic features. The Council is not aware of any significant natural, scenic or historic features associated with the development of this site. In order to grant approval for alternative compliance, the director shall determine the following findings: A. Strict adherence or application of the requirements is not feasible; OR Strict adherence to the application of the requirements is feasible due to an existing parking lot that serves the proposed athletic field. However, the undeveloped portion, approximately 225 Meridian City Council Meeting Agenda May 7, 2019 – Page 193 of 537 Page 11 feet, east of the parking lot, can be improved and landscaped in accord with UDC standards (UDC Table 11-2C-3 and UDC 11-3B-7). B. The alternative compliance provides an equal or superior means for meeting the requirements; and The applicant has proposed to develop the lot along E. Central Dr. with the construction of the proposed school facility in the future. At the time of development, the existing landscaping that is currently along the E. Central frontage lot shall be landscaped to meet the full requirements of UDC Table 11-2C-3 and UDC 11-3B-7. Therefore, the Director finds the applicants proposed alternative compliance does provide equal or superior means to meet these requirements. C. The alternative means will not be materially detrimental to the public welfare or impair the intended uses and character of the surrounding properties. The Director finds that the proposed alternatives will not be detrimental to the public welfare or impair the intended use/character of the surrounding properties. Meridian City Council Meeting Agenda May 7, 2019 – Page 194 of 537 EIDIAN*,--- DAHJ CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 L Project File Name/Number: H-2019-0019 Item Title: Findings of Fact, Conclusions of Law for ICOM Parking Expansion By The Land Group, Located at 855 S. Locust Grove Rd Meeting Notes: c✓ I TEM SHEET C ouncil Agenda I tem - 7.L . Presenter: Estimated Time f or P resentation: Title of I tem - F indings of F act, C onclusions of L aw for I C O M P arking E xpansion (H-2019- 0019) by T he Land Group, L ocated at 885 S. L ocust Grove Rd. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate F indings Findings/Orders 5/2/2019 E xhibit A E xhibit 5/2/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 5/2/2019 - 3:26 P M Meridian City Council Meeting Agenda May 7, 2019 – Page 195 of 537 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0019 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Annexation and Zoning of 2.34 acres of land with a C-G zoning district to accommodate the construction of a parking lot for the Idaho College of Osteopathic Medicine (ICOM), by The Land Group. Case No(s). H-2019-0019 For the City Council Hearing Date of: April 23, 2019 (Findings on May 7, 2019) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of April 23, 2019, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of April 23, 2019, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of April 23, 2019, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of April 23, 2019, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. Meridian City Council Meeting Agenda May 7, 2019 – Page 196 of 537 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0019 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of April 23, 2019, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for annexation is hereby approved per the conditions of approval in the Staff Report for the hearing date of April 23, 2019, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of April 23, 2019 Meridian City Council Meeting Agenda May 7, 2019 – Page 197 of 537 By action of the City Council at its regular meeting held on the 2019. COUNCIL PRESIDENT JOE BORTON COUNCIL VICE PRESIDENT LUKE CAVENER COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER TREG BERNT COUNCIL MEMBER GENESIS MILAM MAYOR TAMMY de WEERD (TIE BREAKER) Attest: N"". _. G` M dhris4 m o s Interim i Cle 1 441 day of , VOTED Ain VOTED VOTED VOTED VOTED VOTED VOTED Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: ��kJl�llli� W Dated: City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0019 SC OrYI - 3 - EXHIBIT A Page 1 HEARING DATE: 4/23/2019 TO: Mayor & City Council FROM: Stephanie Leonard, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0019 ICOM Parking Expansion LOCATION: 885 S. Locust Grove Rd., in the SE ¼ of Section 18, Township 3N., Range 1E. I. PROJECT DESCRIPTION The applicant, The Land Group, has requested annexation and zoning of 2.34 acres of land with a C- G zoning district to accommodate the construction of an offsite parking lot for the Idaho College of Osteopathic Medicine (ICOM). II. SUMMARY OF REPORT A. Project Summary STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Description Details Page Acreage 2.34 Future Land Use Designation Commercial Existing Land Use Single-family rural residential Proposed Land Use(s) Parking lot Current Zoning R6 Proposed Zoning C-G Lots (# and type; bldg/common) 1 Amenities 10-foot multi-use pathway Physical Features (waterways, hazards, flood plain, hillside) Hunter Lateral along the west boundary of the site Neighborhood meeting date; # of attendees: January 31, 2019; no attendees History (previous approvals) N/A Meridian City Council Meeting Agenda May 7, 2019 – Page 199 of 537 EXHIBIT A Page 2 B. Community Metrics Description Details Page Ada County Highway District  Staff report (yes/no) No  Requires ACHD Commission Action (yes/no) No Access (Arterial/Collectors/State Hwy/Local)(Existing and Proposed) E. Central Dr. (collector) Stub Street/Interconnectivity/Cross Access Drive aisle stub proposed in northwest part of site to provide for future connectivity Existing Road Network Existing Arterial Sidewalks / Buffers Seven-foot wide attached sidewalk along S. Locust Grove Rd. and E. Central Dr. Wastewater  Distance to Sewer Services 0  Sewer Shed Five Mile Trunkshed  Estimated Project Sewer ERU’s See application info.  WRRF Declining Balance 13.59  Project Consistent with WW Master Plan/Facility Plan Yes Water  Distance to Water Services 0  Pressure Zone Three  Estimated Project Water ERU’s See application info.  Water Quality Concerns None  Project Consistent with Water Master Plan Yes  Impacts/Concerns None Meridian City Council Meeting Agenda May 7, 2019 – Page 200 of 537 EXHIBIT A Page 3 C. Project Area Maps III. APPLICANT INFORMATION A. Applicant/Representative: The Land Group, Inc. 462 E. Shore Dr., Ste. 100 Eagle, ID 83616 B. Owner: McKague Family Revocable Living Trust 885 S. Locust Grove Rd. Meridian, ID 83642 Future Land Use Map Aerial Map Zoning Map Planned Development Map Meridian City Council Meeting Agenda May 7, 2019 – Page 201 of 537 EXHIBIT A Page 4 IV. NOTICING Planning & Zoning Posting Date City Council Posting Date Newspaper Notification 3/1/2019 4/5/2019 Radius notification mailed to properties within 300 feet 2/26/2019 4/3/2019 Radius notification published on 3/6/2019 4/4/2019 Nextdoor posting 2/26/2019 4/3/2019 V. STAFF ANALYSIS The proposed annexation area is contiguous to City annexed property to the west and south and is within the Area of City Impact Boundary. A legal description for the annexation area is included in Section VII.A. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of annexation with the provisions included in Section VIII. A. Future Land Use Map Designation (https://www.meridiancity.org/compplan) The commercial designation provides for a full range of commercial and retail to serve area residents and visitors. Uses may include retail, wholesale, service and office uses, multi-family residential, as well as appropriate public uses such as government offices. The proposed use of this site as a parking lot expansion for the Idaho College of Osteopathic Medicine (ICOM) will serve area residents and visitors by allocating additional vehicle space for students, faculty and visitors. Additional space within the proposed area will alleviate the shortage of parking available to Renaissance High School and Idaho State University, which occupy the same general region. Although the offsite parking is not a preferred use for this property, staff believes the requested zoning and Commercial FLUM provides flexibility for redevelopment in the future. B. Comprehensive Plan Policies (https://www.meridiancity.org/compplan):  “Require all new and reconstructed parking lots to provide landscaping in internal islands and along streets.” (2.01.04B)  “Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D)  “Implement the City’s Pathways Master Plan.” (5.03.01A) C. Existing Structures/Site Improvements: There is an existing home and accessory structures on this site that will be removed with annexation of the property. D. Proposed Use Analysis: The proposed use for this site is a parking lot with approximately one-hundred ninety (190) to be utilized by ICOM. A parking lot is a principally permitted use in the proposed zone (C-G). Staff recommends that a provision be made in the Development Agreement to require any future use of the property to submit a certificate of zoning compliance and design review prior to submittal of building permits. Meridian City Council Meeting Agenda May 7, 2019 – Page 202 of 537 EXHIBIT A Page 5 E. Site Plan: A site plan was submitted with annexation application that depicts how the site is proposed to develop with the parking lot expansion. Approximately 190 parking stalls are proposed to serve the students and faculty of the ICOM. The proposed site plan is substantially approved but will be further analyzed with the required CZC and DES application. F. Dimensional Standards (UDC 11-2): Development is required to comply with the dimesnional standards listed in UDC Table 11-2B-3. Parking lot design shall comply with the standards in UDC Table 11-3C-5. G. Access (UDC 11-3A-3, 11-3H-4): One (1) full access is proposed via E. Central Dr., a collector roadway, in accord with UDC 11- 3A-3 and the Comprehensive Plan (action item #3.06.02D). A stub street is proposed at the northwest part of the site to allow for future development of the subject site or surrounding properties. Direct access to S. Locust Grove Rd. shall not be permitted. Cross access to the site to the north shall be required as a provision of the DA. The proposed location of the drive aisle into the parking lot is located approximately 130 feet to the east of an existing access point into the ICOM campus parking lot to the south. Since the proposed parking lot is located across E. Central Dr. (a commercial collector) from the college, providing an easily navigable pedestrian and vehicle setting is crucial. Staff believes there is an opportunity to align the proposed parking lot access point with the existing entrance for the current ICOM parking lot (see Exhibit VII.C) by utilizing the undeveloped parcel to the west (parcel #S1118417375). The land is currently owned by the State of Idaho and is a remnant parcel near the Idaho State Police site. Staff believes the applicant could work with the State of Idaho to either purchase the parcel or acquire a cross-access easement to use the land. Aligning the two (2) entrances would provide for safer pedestrian crossing and less diagonal traffic crossing from one (1) parking lot to the other. As mentioned in item I below, one (1) signalized pedestrian light exists at the intersection of E. Central Dr. and S. Locust Grove Rd. Increasing the visibility and continuity of the existing drive aisle with the proposed drive aisle would aid in ensuring pedestrians and vehicles are able to safely cross E. Central Dr. Staff recommends the Commission determine whether the applicant should be required to provide an access point that aligns with the current parking lot to the south as shown in Exhibit VII.C. H. Pathways ( UDC 11-3A-8): A segment of the City’s multi-use pathway system is proposed along the west side of the Hunter Lateral in accord with the Pathways Master Plan and the Comprehensive Plan (action item #5.03.01A); a 14-foot wide public pedestrian easement is required to be submitted to the Planning Division for the pathway (coordinate details with Kim Warren, Park’s Dept. 208-888- 3579). Landscaping is required to be provided adjacent to all pathways as set forth in UDC 11- 3B-12C. I. Sidewalks (UDC 11-3A-17): Sidewalks are required to be provided with development in accord with the standards listed in UDC 11-3A-17. A seven-foot sidewalk exists along S. Locust Grove Rd. and E. Central Dr., in accord with UDC standards. The applicant is currently proposing two (2) pedestrian walkways at the south part of the site to connect patrons to E. Central Dr. Typically, staff would prefer to have both proposed walkways constructed as they provide extra pedestrian connection to E. Central Dr. and ultimately ICOM across the street. However, since the only designated pedestrian crossing exists at the light at S. Locust Grove Rd. and E. Central Meridian City Council Meeting Agenda May 7, 2019 – Page 203 of 537 EXHIBIT A Page 6 Dr., staff recommends the applicant only provide the walkway connecting the southeastern part of the parking lot to the sidewalk along E. Central Dr. Staff believes that limiting designated walkways from the parking lot to the existing sidewalk will limit the number of patrons tempted to cross E. Central Dr. without a designated crosswalk or pedestrian light. Staff has communicated this change to the applicant and they are amenable to making that change in the site plan. The applicant has agreed to install wayfinding signs and other mechanisms to guide patrons across E. Central Dr. using the designated crosswalk at the light. J. Landscaping (UDC 11-3B): A minimum 25-foot wide street buffer is required to be provided along S. Locust Grove Rd. Rd., an arterial street; and a 20-foot wide street buffer is required to be provided along E. Central Dr., a collector as set forth in UDC Table 11-2B-3 for the C-G district. Landscaping is required within the buffers in accord with the standards listed in UDC 11-3B-7C. All landscape buffers and parking lot landscaping is required to be maintained by the owner or a managing association. Parking lot landscaping and the buffer to the adjoining use to the north shall be constructed in accord with the standards in UDC 11-3B-8 and UDC 11-3B-9. A landscape plan complying with the aforementioned standards shall be submitted with the CZC and DES application. Although a landscape plan has not been submitted with the subject application, the proposed site plan will require the removal of existing trees. The applicant has coordinated with Elroy Huff, City Arborist, to confirm mitigation requirements. The applicant shall submit a mitigation plan with the CZC and DES application prior to removal of any trees on the site. K. Waterways (UDC 11-3A-6): The Hunter Lateral runs along the west boundary of this site. The applicant proposes to keep the waterway open and to locate the City’s 10-foot multi-use pathway adjacent to the lateral. The Hunter Lateral shall remain open unless otherwise waived by City Council in accord with UDC 11-3A-6. L. Fencing (UDC 11-3A-6, 11-3A-7): All fencing constructed on the site is required to comply with the standards listed in UDC 11-3A- 7. No fencing is currently depicted on the site plan, but should fencing be proposed, a detail shall be submitted with the CZC and DES application. M. Certificate of Zoning Compliance and Design Review: If approved, the applicant will be required to submit a CZC and DES application to establish the parking lot use and to ensure all site improvements comply with the provisions of the UDC and the conditions in this report prior to construction, in accord with UDC 11-5B-1. A detailed site and landscape plan and elevations for the maintenance building shall be submitted in accord with the provisions in Section VIII. N. Utilities (UDC 11-3A-21): Sanitary sewer and water are available to the subject site, however no new services are being proposed at this time. VI. DECISION A. Staff: Staff recommends approval of the Applicant’s request for annexation and zoning as it will provide the parking space needed for the expanding ICOM campus. Council should also consider the Applicant’s request for a waiver to leave the Hunter Lateral open and not require it to be piped. Meridian City Council Meeting Agenda May 7, 2019 – Page 204 of 537 EXHIBIT A Page 7 B. Commission: The Meridian Planning & Zoning Commission heard these items on March 21, 2019. At the public hearing, the Commission moved to recommend approval of the subject Annexation request. a. Summary of Commission Public Hearing: i. In favor: Dr. Robert Hasty, Applicant; Tamara Thompson, Applicant’s Representative ii. In opposition: None iii. Commenting: Dr. Robert Hasty; Tamara Thompson iv. Written testimony: None v. Staff presenting application: Stephanie Leonard vi. Other staff commenting on application: Bill Parsons b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Commission: i. Concern regarding safe pedestrian crossing from proposed parking lot across Central Drive to ICOM campus; ii. Alignment of the proposed access point with the existing ICOM parking lot access point to the south; iii. Wayfinding signage to encourage pedestrian crossing at Central and Locust Grove crosswalk; iv. Coordination with ACHD to install a hawk signal at the main parking lot entrance for pedestrian crossing from proposed parking lot; v. Other considerations and options for potential locations for additional parking; vi. Location of multi-use pathway in relation to pedestrian crossing; vii. ICOM student population maturity, amount of traffic and other student populations utilizing the area and Central Dr.; d. Commission Change(s) to Staff Recommendation: i. Strike condition 1.1.b requiring applicant to coordinate with property to the west to align parking lot access with existing parking lot to the south; e. Outstanding Issue(s) for City Council: i. The Applicant should work with ACHD to coordinate a crosswalk to direct pedestrian traffic safely across Central Dr. Meridian City Council Meeting Agenda May 7, 2019 – Page 205 of 537 EXHIBIT A Page 8 C. Council: The Meridian City Council heard these items on April 23, 2019. At the public hearing, the Council approved the subject Annexation request. a. Summary of City Council Public Hearing: i. In favor: Tamara Thompson, Applicant’s Representative ii. In opposition: None iii. Commenting: Tamara Thompson iv. Written testimony: None v. Staff presenting application: Stephanie Leonard vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Council: i. Parcel to west ownership and alignment of proposed drive aisle with existing parking lot drive aisle to south; di. Key Council Changes to Staff/Commission Recommendation ii. Council granted the waiver to allow the Hunter Lateral to remain open (see DA provision 1.1c.) Meridian City Council Meeting Agenda May 7, 2019 – Page 206 of 537 EXHIBIT A Page 9 VII. EXHIBITS A. Annexation and Zoning Legal Description and Exhibit Map Meridian City Council Meeting Agenda May 7, 2019 – Page 207 of 537 EXHIBIT A Page 10 Meridian City Council Meeting Agenda May 7, 2019 – Page 208 of 537 EXHIBIT A Page 11 B. Concept Site Plan Meridian City Council Meeting Agenda May 7, 2019 – Page 209 of 537 EXHIBIT A Page 12 C. Driveway Alignment Location Staff’s recommended location Approximate proposed location Meridian City Council Meeting Agenda May 7, 2019 – Page 210 of 537 EXHIBIT A Page 13 VIII. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING 1. Annexation & Zoning 1.1 A Development Agreement (DA) is required as a provision of annexation of this property. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting the annexation. The DA shall, at minimum, incorporate the following provisions: a. Future development of this site shall be generally consistent with the site plan included in Section VII, and the provisions contained herein. b. The applicant shall relocate the proposed parking lot driveway to align with the existing driveway constructed on the ICOM property to the south. c. The Hunter Lateral shall is approved to remain open unless otherwise waived by City Council in accord with UDC 11-3A-6. d. Direct access to S. Locust Grove Rd. is prohibited; primary access shall be via E. Central Dr. only in accord with UDC 11-3A-3. e. Cross-access to the property to the north shall be required to allow for future redevelopment. A cross-access easement agreement shall be provided upon CZC and DES application submittal. f. All future development of the subject property shall comply with the City of Meridian ordinances in effect at the time of development. g. Certificate of Zoning Compliance and Administrative Design Review applications are required to be submitted to the Planning Division for approval of all future buildings/uses on the site, prior to applying for building permit. The site plan included with the CZC application shall include wayfinding signage that directs pedestrians from the parking area to the intersection of Locust Grove and Central for safe crossing. h. All structures shall be removed from the property within 60 days of annexation into the City. i. A 14-foot wide public pedestrian easement is required to be submitted to the Planning Division for the pathway (coordinate details with Kim Warren, Park’s Dept. 208-888-3579). B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1 A street light plan will need to be included in the design plans submitted to the City of Meridian. Street light plan requirements are listed in Section 6-7 of the City's Design Standards. 2. General Conditions of Approval 2.1 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, Meridian City Council Meeting Agenda May 7, 2019 – Page 211 of 537 EXHIBIT A Page 14 the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.3 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.4 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.5 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.6 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.7 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.8 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.9 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.10 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. C. IDAHO TRANSPORTATION DEPARTMENT (ITD) http://weblink.meridiancity.org/WebLink8/0/doc/162132/Page1.aspx D. NAMPA MERIDIAN IRRIGATION DISTRICT (NMID) http://weblink.meridiancity.org/WebLink8/0/doc/162100/Page1.aspx Meridian City Council Meeting Agenda May 7, 2019 – Page 212 of 537 EXHIBIT A Page 15 C. FINDINGS A. Annexation and/or Rezone (UDC 11-5B-3E) Required Findings: Upon recommendation from the commission, the council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The Applicant is proposing to annex the subject 2.34 acre property with a C-G zoning district and develop an off-site parking lot expansion for the Idaho College of Osteopathic Medicine. Commission finds that the proposed map amendment and uses comply with the provisions of the Comprehensive Plan and should be compatible with the adjacent commercial uses. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Commission finds that the proposed map amendment to the C-G zoning district is consistent with the purpose statement for the commercial districts in UDC 11-2B-1 and will serve the surrounding educational institutions. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Commission finds that the proposed zoning map amendment will not be detrimental to the public health, safety, or welfare. The Commission recommends the Council consider any oral or written testimony that may be provided when determining this finding. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including, but not limited to, school districts; and The Commission finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. 5. The annexation (as applicable) is in the best interest of city. The Commission finds annexing this property with a C-G zoning district is in the best interest of the City if the applicant develops the site in accord with the proposed site plan and the development agreement requires that future development receive CZC and DES approval. Meridian City Council Meeting Agenda May 7, 2019 – Page 213 of 537 EIDIAN*,----- IDAHO CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 M Project File Name/Number: H-2019-0031 Item Title: Findings of Fact, Conclusions of Law for Quintale Condominiums Project No. 1 By T -O Engineers. Located at 4574 N. Ten Mile Rd. Meeting Notes: Y1 I TEM SHEET C ouncil Agenda I tem - 7.M. Presenter: Estimated Time f or P resentation: Title of I tem - F indings of F act, C onclusions of L aw for Quintale Condominiums Project No. 1 (H-2019-0031) by T-O E ngineers, L ocated at 4574 N. Ten M ile Rd. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate F indings Findings/Orders 5/3/2019 E xhibit A E xhibit 5/3/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 5/3/2019 - 11:08 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 214 of 537 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0031 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Short Plat to condominiumize a 17,800 square-foot office building into three (3) tenant spaces and a common area, by Dave Evans Construction. Case No(s). H-2019-0031 For the City Council Hearing Date of: 04/23/2019, (Findings on May 7, 2019) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of April 23, 2019, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of April 23, 2019, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of April 23, 2019, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of April 23, 2019, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. Meridian City Council Meeting Agenda May 7, 2019 – Page 215 of 537 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0031 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of April 23, 2019, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for Short Plat is hereby approved per the conditions of approval in the Staff Report for the hearing date of April 23, 2019, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Short Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of April 23, 2019. Meridian City Council Meeting Agenda May 7, 2019 – Page 216 of 537 By action of the City Council at its regular meeting held on the r day of 2019. COUNCIL PRESIDENT JOE BORTON COUNCIL VICE PRESIDENT LUKE CAVENER COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER TREG BERNT COUNCIL MEMBER GENESIS MILAM MAYOR TAMMY de WEERD (TIE BREAKER) OcORPOI?q'� c VOTED VOTED VOTED VOTED V OTED—A7(L VOTED VOTED . ounci lOMICO)V Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: Dated: 5-1-19 City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER 3 FILE NO(S). H-2019-0031 EXHIBIT A Page 1 HEARING DATE: 04/23/2019 TO: Mayor & City Council FROM: Kevin Holmes, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0031 Quintale Condominiums Projects No. 1 LOCATION: 4574 N. Ten Mile Road I. PROJECT DESCRIPTION The Applicant proposes a Short Plat to convert a 17,800 square-foot office building, which has received building permits for construction, into three (3) tenant spaces and two (2) common areas. II. APPLICANT INFORMATION A. Applicant: Dave Evans Construction – 7761 W. Riverside Dr., Ste 100, Boise, ID 83714 B. Owner: Meridian West Properties, LLC – 355 S. Eagle Rd., Eagle, ID 83616 C. Representative: T-O Engineers – 2471 S. Titanium Place, Meridian, ID 83642 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda May 7, 2019 – Page 218 of 537 Page 2 III. NOTICING City Council Posting Date Legal notice published in newspaper 4/5/2019 Radius notice mailed to properties within 300 feet 4/3/2019 IV. STAFF ANALYSIS The proposed short plat depicts the subdivision of air space for a 17,800 square-foot office building currently under construction. The proposed short plat will create three (3) separate tenant spaces and (2) common areas for ownership purposes. The proposed development obtained CZC and DES approval prior to submitting the short plat application. Compliance with the design standards, parking and landscaping were reviewed and approved with those applications. Staff has reviewed the proposed short plat for substantial compliance with the criteria set forth in UDC 11-6B-5 and deems the short plat to be in substantial compliance with said requirements. V. DECISION Staff: Staff recommends approval of the proposed short plat within the conditions noted in Section VI of this report. Council: The Meridian City Council heard this item on 04/23/2019. At the public hearing, the Council approved the subject short plat request. a. Summary of City Council Public Hearing: i. In favor: Ladd Cluff ii. In opposition: None iii. Commenting: None iv. Written testimony: None v. Staff presenting application: Bill Parsons vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Council: i. None d. Key Council Changes to Staff Recommendation i. None Meridian City Council Meeting Agenda May 7, 2019 – Page 219 of 537 Page 3 VI. EXHIBITS A. Short Plat (date: 2/27/2019) Meridian City Council Meeting Agenda May 7, 2019 – Page 220 of 537 Page 4 Meridian City Council Meeting Agenda May 7, 2019 – Page 221 of 537 Page 5 VII. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (AZ-01-003; RZ-07-022; PP-01-005; FP-04-031; Development Agreement # 101117652; PBA-13-016; CZC A-2018-0312). 2. If the City Engineer’s signature has not been obtained within two (2) years of the City Council’s approval of the short plat, the short plat shall become null and void unless a time extension is obtained, per UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, obtain the signatures of the Ada County Highway District and the Central District Health Department. 4. The short plat prepared by T-O Engineers stamped on 02/27/2019 by Ladd F. Cluff, included in Section VII.A shall be revised as follows: a. Note #3: Include recorded instrument number for the Declarations of Quintale Condominium Project No. 1. b. Note #10: Include irrigation district information. c. Include a note stating ownership and maintenance responsibilities for the common areas. 5. Applicant shall ensure that the responsibility for payment of the sanitary sewer and water billing is addressed in the Condominium Declarations. Since the existing building is currently being served by a single water meter and sewer service line, the responsibility shall be with the business owners association. 6. Staff’s failure to cite specific ordinance provisions or conditions from the previous approvals noted above does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. This site is currently receiving sanitary sewer and water service from the City of Meridian, and no new services are being proposed with this application; therefore, the Public Works Department has no comment. VIII. REQUIRED FINDINGS FROM THE UNIFIED DEVELOPMENT CODE In consideration of a short plat, the decision-making body shall make the following findings: A. The plat is in conformance with the Comprehensive Plan and is consistent with the Unified Development Code; The Comprehensive Plan designates the future land use of this property as Commercial. The current zoning district of the site is C-N. The proposed short plat complies with the Comprehensive Plan and is developed in accord with UDC standards. B. Public services are available or can be made available and are adequate to accommodate the proposed development; The Council finds that public services will be provided to this building and are adequate to serve the site. Meridian City Council Meeting Agenda May 7, 2019 – Page 222 of 537 Page 6 C. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvements program; The Council finds that the development will not require the expenditure of capital improvement funds. All required utilities were provided with the development of the property at the developer’s expense. D. There is public financial capability of supporting services for the proposed development; The Council finds that the development will not require major expenditures for providing supporting services as services are already being provided to the property. E. The development will not be detrimental to the public health, safety or general welfare; and The Council finds the proposed short plat to condominiumize the existing structure will not be detrimental to the public health, safety or general welfare. F. The development preserves significant natural, scenic or historic features. The Council is not aware of any significant natural, scenic or historic features associated with short platting the structure on this site. Meridian City Council Meeting Agenda May 7, 2019 – Page 223 of 537 EIDIANIZ'S- CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 N Project File Name/Number: H-2019-0130 Item Title: Revised Findings of Fact, Conclusions of Law for Razzberry Villas By Ed Bowman, Located at 1434 and 1492 Star Rd. Meeting Notes: i I TEM SHEET C ouncil Agenda I tem - 7.N. Presenter: Estimated Time f or P resentation: Title of I tem - Revised F indings of F act, C onclusions of L aw for Razzberry Villas (H-2019- 0130) by E d B owman, L ocated at 1434 and 1492 Star D r. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Revised F indings Findings/Orders 4/23/2019 E xhibit A E xhibit 4/23/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 4/23/2019 - 2:17 P M Meridian City Council Meeting Agenda May 7, 2019 – Page 224 of 537 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0130 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Rezone of 1.86 Acres of Land from the R-8 and L-O Zoning Districts to the R-15 Zoning District; and Preliminary Plat Consisting of 16 Building Lots and 4 Common Lots on 1.43 Acres of Land in the R-15 Zoning District for Razzberry Point Villas Subdivision, by Ed Bowman. Case No(s). H-2018-0130 For the City Council Hearing Date of: March 19, 2019 (Findings on April 2, 2019) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of March 19, 2019, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of March 19, 2019, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of March 19, 2019, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of March 19, 2019, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. Meridian City Council Meeting Agenda May 7, 2019 – Page 225 of 537 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0130 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of March 19, 2019, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for rezone is hereby approved with the requirement of a Development Agreement; and preliminary plat is hereby approved per the provisions in the Staff Report for the hearing date of March 19, 2019, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. Meridian City Council Meeting Agenda May 7, 2019 – Page 226 of 537 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0130 - 3 - A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of March 19, 2019 Meridian City Council Meeting Agenda May 7, 2019 – Page 227 of 537 By action of the City Council at its regular meeting held on the day of 1 �" 2019. COUNCIL PRESIDENT JOE BORTON COUNCIL VICE PRESIDENT LUKE CAVENER COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER TREG BERNT COUNCIL MEMBER GENESIS MILAM MAYOR TAMMY de WEERD (TIE BREAKER) O�PpRATEU Attest: Of Interim VOTED VOTED VOTED VOTED VOTED Q -„n VOTED VOTED U&a dor-}Cry, C oinct �-t6!86n � Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: `-^-� Dated:—5 City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER -4- FILE NO(S). H-2018-0130 EXHIBIT A Page 1 HEARING DATE: 3/19/2019 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2018-0130 Razzberry Villas LOCATION: 1434 and 1492 Star Drive (NE ¼ of Section 31, T.4N., R.1E.) I. PROJECT DESCRIPTION Rezone of 1.86 acres of land from the R-8 and L-O zoning district to the R-15 zoning district; and Preliminary plat consisting of 16 building lots and 4 common lots on 1.43 acres of land in a proposed R-15 zoning district. II. SUMMARY OF REPORT A. Project Summary STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Description Details Page Acreage 1.43 Future Land Use Designation MDR (Medium Density Residential) & MU-N (Mixed Use – Neighborhood) with a N.C. (Neighborhood Center) overlay Existing Land Use Vacant/undeveloped land Proposed Land Use(s) SFR (single-family residential) Current Zoning R-8 (Medium-Density Residential) and L-O (Limited Office) Proposed Zoning R-15 (Medium High-Density Residential) Lots (# and type; bldg/common) 16 building lots/4 common lots Phasing plan (# of phases) 1 Number of Residential Units (type of units) 16 (8 detached/8 attached) Density (gross & net) 11.2 gross/13.7 net Open Space (acres, total [%] / buffer / qualified) NA (site is under 5 acres in size – qualified open space is not required) Amenities NA (site is under 5 acres in size – qualified site amenities are not required) Meridian City Council Meeting Agenda May 7, 2019 – Page 229 of 537 Page 2 B. Project Area Maps Physical Features (waterways, hazards, flood plain, hillside) None Neighborhood meeting date; # of attendees: 11/1/18; 6 attendees History (previous approvals) AZ-03-034 (no DA); CUP-03-062 (Planned Development for a mix of residential and office uses in R-8 & L-O zones); PP- 03-039; FP-04-055 (Razzberry Crossing) Future Land Use Map Aerial Map Zoning Map Planned Development Map Meridian City Council Meeting Agenda May 7, 2019 – Page 230 of 537 Page 3 III. APPLICANT INFORMATION A. Applicant: Ed Bowman – 802 N. Knox Ave., Star, ID 83669 B. Owners: Douglas Victor – 4701 W. Braveheart St., Eagle, ID 83616 Jason Ames – 1878 E. Townline Way, Meridian, ID 83642 Randy Donald – 513 Regents Gate Dr., Henderson, NV 89014 C. Representative: Corinne Graham, Civil Site Works – 921 S. Orchard St., Ste. 200, Boise, ID 83705 IV. NOTICING Planning & Zoning Posting Date City Council Posting Date Legal notice published in newspaper 1/18/2019 3/1/2019 Radius notification mailed to properties within 300 feet 1/15/2019 2/26/2019 Nextdoor posting 1/15/2019 2/26/2019 Public hearing notice sign posted on property 1/25/2019 3/6/2019 V. STAFF ANALYSIS A. Comprehensive Plan (Comprehensive Plan)) This site is partially designated Medium Density Residential (MDR) (0.78+/- of an acre) and partially designated Mixed Use – Neighborhood (MU-N) (0.65+/- of an acre) with a Neighborhood Center (N.C.) overlay on the MU-N portion on the Future Land Use Map (FLUM) contained in the Comprehensive Plan. The MDR designation allows smaller lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre. The purpose of the MU-N designation is to assign areas where neighborhood-serving uses and dwellings are seamlessly integrated into the urban fabric. The intent is to avoid predominantly single-use developments by incorporating a variety of uses. Land uses in these areas should be primarily residential with supporting non-residential services. Non-residential uses in these areas tend to be smaller scale and provide a good or service that people typically do not travel far for (approximately 1 mile) and need regularly. Employment opportunities for those living in the neighborhood are encouraged. Connectivity and access between the non-residential and residential land uses is particularly critical in MU-N areas. Residential uses should comprise a minimum of 40% of the development area at densities ranging from 6 to 12 units per acre. Where there is a N.C. overlay designation in MU-N areas the City seeks to create a centralized, pedestrian-oriented, identifiable and day-to-day, service-oriented focal point for neighborhood scale development. Meridian City Council Meeting Agenda May 7, 2019 – Page 231 of 537 Page 4 The proposed development demonstrates compliance with the following policies of the Plan: (Staff’s comments in italics)  “Provide for a wide diversity of housing types (single-family, modular, mobile homes and multi-family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development.” (3.07.03B) A mix of single-family attached and detached units are proposed for a diversity of housing types; Staff is unaware if they will be owner occupied or rental units.  “Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E) The proposed medium high density development with a mix of attached and detached units will contribute to the variety of residential categories available in the City.  “Provide housing options close to employment and shopping centers.” (3.07.02D) The proposed development is within a couple of miles of employment and shopping located along Eagle Rd. and Fairview Ave.  “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) Urban services can be provided to the proposed development upon development.  “Protect existing residential properties from incompatible land use development on adjacent parcels.” (3.06.01F) The proposed single-family residential development should be compatible with existing single-family residential uses abutting the site. B. Rezone: The site is proposed to be rezoned from the R-8 and L-O zoning districts to the R-15 district consistent with the MDR and MU-N with a N.C. overlay FLUM designations. The proposed density of 11.2 units per acre is above that desired within the MDR designation and at the high end of that desired in the MU-N designation. Because the subject parcels have a split FLUM designation and FLUM designations are not necessarily parcel specific, Staff deems the MU-N designation is appropriate to “float” to the MDR designated parcels with a zoning of R-15. Further, Staff is of the opinion the proposed single-family residences at a higher density will provide a transition to the existing non-residential uses to the south and east that consist of a daycare and office uses. A legal description for the area proposed to be rezoned is included in Section VII.A. The City may require a development agreement (DA) in conjunction with a rezone pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of rezone with the provisions included in Section VIII. C. Preliminary Plat: The proposed preliminary plat is a re-subdivision of Lots 1-3, Block 6, Razzberry Crossing Subdivision. There is an existing 20-foot wide sewer easement (Instrument #105139574) depicted on the Razzberry Crossing Subdivision plat across Lot 1, Block 6 that is required to be relinquished prior to City Engineer signature on the final plat for the proposed subdivision. Meridian City Council Meeting Agenda May 7, 2019 – Page 232 of 537 Page 5 The proposed plat consists of 16 building lots and 4 common lots on 1.43 acres of land in the proposed R-15 district (see Section VII.B). Compliance with the subdivision design and improvement standards listed in UDC 11-6C-3 is required. Staff has reviewed the proposed plat and determined it is in compliance with those standards. D. Existing Structures/Site Improvements: There are no existing structures or site improvements on this site except for sidewalks along the project’s frontage along N. Bright Angel Ave. and E. Star Dr. E. Proposed Zoning/Use Analysis: The proposed R-15 zoning district for the site is consistent with the existing MDR and MU-N with a N.C. overlay FLUM designation. Single-family detached and attached dwellings are listed as a principal permitted use in the R-15 zoning district per UDC Table 11-2A-2. F. Dimensional Standards (UDC Table 11-2A-7): Development is required to comply with the dimensional standards listed below for the R-15 district. Staff has reviewed the proposed plat and found all of the proposed lots comply with the minimum property size requirement. Future structures should comply with the minimum setback standards. Meridian City Council Meeting Agenda May 7, 2019 – Page 233 of 537 Page 6 G. Access (UDC 11-3A-3): Access is proposed via E. Star Dr. and N. Bright Angel Ave., both local streets, and via common driveways from these streets in accord with UDC standards. H. Common Driveways (UDC 11-6C-3) All common driveways are required to comply with the standards listed in UDC 11-6C-3D. The proposed driveways comply with the minimum dimensional standards and serve the maximum number of units allowed. The driveways are required to be paved with a surface capable of supporting fire vehicles and equipment; and be straight or provide a 28’ inside and 48’ outside turning radius. Solid fencing adjacent to the common driveways is prohibited unless separated from the common driveway by a minimum 5-foot wide landscaped buffer. The preliminary plat depicts building envelopes for the proposed structures; however, the conceptual building elevations do not coincide with the building envelopes and setbacks shown. An exhibit should be submitted with the final plat application that depicts setbacks, fencing, building envelope, and orientation of the lots and structures that coincide with the concept building elevations approved with this application if different from that shown on the preliminary plat. A perpetual ingress/egress easement is required to be filed with the Ada County Recorder for the common driveways, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the recorded easement should be submitted with the final plat application or with the plat submitted for City Engineer signature. I. Parking (UDC Table 11-3C-6): Off-street vehicle parking is required to be provided for 2- and 3-bedroom multi-family dwellings as follows: 2 spaces per dwelling unit; at least 1 in a covered carport or garage. Two-car garages are proposed along with 20’ x 20’ parking pads for each unit in accord with this standard. J. Pathways (UDC 11-3A-8, 11-3B-12C): No pathways are depicted on the Pathways Master Plan for this site and no pathways are proposed or required by the UDC on this site. K. Sidewalks (UDC 11-3A-17): A detached sidewalk exists along E. Star Dr. and an attached sidewalk exists along N. Bright Angel Ave. in accord with UDC standards. L. Landscaping (UDC 11-3B): Common area landscaping is required in accord with the standards listed in UDC 11-3G-3E.2. Landscaping is proposed in accord with UDC standards. There are several existing trees on this site some of which are proposed to be removed consisting of a total of 76 caliper inches that require mitigation in accord with the standards listed in UDC 11-3B-10C.5. A total of 77.5 caliper inches of trees are proposed for replacement in accord with UDC standards. M. Qualified Open Space & Site Amenities (UDC 11-3G-3): Because this site is below 5 acres in size, open space and site amenities are not required per UDC 11-3G-3A. However, the Applicant is working with the Razzberry Crossing Homeowner’s Meridian City Council Meeting Agenda May 7, 2019 – Page 234 of 537 Page 7 Association to potentially include this development in the existing HOA. This would provide residents with access to existing common areas and site amenities and provide the HOA with additional dues that could be used to maintain those areas. N. Waterways (UDC 11-3A-6): There are no waterways that cross this site. O. Fencing (UDC 11-3A-6, 11-3A-7): All new fencing is required to comply with the standards listed in UDC 11-3A-7. P. Utilities (UDC 11-3A-21): All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. City water and sewer services are stubbed to this site. Q. Pressure Irrigation (UDC 11-3A-15): An underground pressurized irrigation system is required to be provided for the development in accord with UDC 11-3A-15. R. Storm Drainage (UDC 11-3A-18): An adequate storm drainage system is required in all developments; design and construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18. S. Building Elevations (UDC 11-3A-19 | Architectural Standards Manual): Conceptual building elevations were submitted for the attached structures but they are not consistent with the building footprints depicted on the preliminary plat. Therefore, Staff has requested the Applicant submit revised elevations for both the attached and detached units that are consistent with the footprints shown on the plat prior to the Commission hearing. The Applicant submitted revised elevations as required. All attached structures are required to comply with the design standards listed in the Architectural Standards Manual and with the guidelines in the TMISAP. T. Certificate of Zoning Compliance (CZC)/Design Review (DR): An application for a CZC and DR is required to be submitted for all single-family attached structures to ensure consistency with UDC standards, design standards listed in the Architectural Standards Manual, and provisions in this report prior to submittal of building permit applications for the development. Single-family detached structures are exempt from this requirement. VI. DECISION A. Staff: Staff finds the proposed development meets the minimum development standards of the UDC; therefore, Staff recommends approval of the proposed Rezone and Preliminary Plat. B. The Meridian Planning & Zoning Commission heard these items on February 7, 2019. At the public hearing, the Commission moved to recommend approval of the subject Rezone and Preliminary Plat requests. a. Summary of Commission Public Hearing: i. In favor: Corinne Graham, Applicant’s Representative Meridian City Council Meeting Agenda May 7, 2019 – Page 235 of 537 Page 8 ii. In opposition: None iii. Commenting: Derrick Eisenbeis, Razzberry Crossing Subdivision HOA President; iv. Written testimony: Marilyn Cox; Stanley Stinson Sr. v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. The proposed rezone would benefit the community by providing more of a selection of housing opportunities and economically competitive choices; ii. Concerns pertaining to traffic, parking, safe and sufficient common area, property and home values; iii. The Razzberry Crossing Subdivision HOA voted unanimously to allow this development to join their HOA. iv. Against the proposed zone change and use due to all the extra cars, children and animals in a small confined space on a busy street; v. Opinion that the proposed homes don’t blend with those in Alexandria Subdivision across the street. c. Key Issues of Discussion by Commission: i. The possibility for the proposed development to be included in the existing Razzberry Crossing Subdivision HOA; ii. If the amount of existing common area in Razzberry Crossing is sufficient to cover both developments and if this development should provide a site amenity for the common area if it’s included in the HOA; iii. Concern pertaining to the provision of adequate on-street parking for guests; iv. The proposed attached units provide diversity in this neighborhood; v. In favor of proposed lot layout and design. d. Commission Change(s) to Staff Recommendation: i. Request for the Applicant to present conceptual amenities for the development at the Council meeting for inclusion in the Razzberry Crossing Subdivision common area(s). e. Outstanding Issue(s) for City Council: i. The Applicant should present conceptual site amenities at the Council hearing for inclusion in the Razzberry Crossing Subdivision common area(s) with consent from the HOA. ii. If the Council wants this development to be included in the Razzberry Crossing Subdivision HOA, a condition should be added. C. The Meridian City Council heard these items on March 19, 2019. At the public hearing, the Council approved the subject RZ and PP requests. a. Summary of City Council Public Hearing: i. In favor: Corrine Graham, Applicant’s Representative ii. In opposition: None iii. Commenting: Siegfried Sendig; Alice Hankla; Derrick Eisenbeis iv. Written testimony: None v. Staff presenting application: Bill Parsons, Planning vi. Other staff commenting on application: Joe Bongiorno, Fire Dept. b. Key issue(s) of Public Testimony: i. Concern pertaining to the generation of additional traffic, on-street parking and resulting congestion on Star Rd. from this development; Meridian City Council Meeting Agenda May 7, 2019 – Page 236 of 537 Page 9 ii. Significantly smaller lot sizes in the proposed development compared to those in the adjacent Razzberry Crossing Subdivision; iii. Safety concerns for children because of more traffic in this area. iv. In favor of homes being developed on this parcel. c. Key Issues of Discussion by Council: i. The provision of site amenities by this Developer in existing common area(s) in Razzberry Crossing and inclusion of this development in their HOA. i. Key Council Changes to Staff/Commission Recommendation i. Add a new condition requiring the Applicant to work with the Razzberry Crossing Subdivision HOA to incorporate the subject property into their HOA and provide an amenity in the central open space in Razzberry Crossing (see Section VIII.A.1.1b). Meridian City Council Meeting Agenda May 7, 2019 – Page 237 of 537 Page 10 VII. EXHIBITS A. Rezone Legal Description and Exhibit Map Meridian City Council Meeting Agenda May 7, 2019 – Page 238 of 537 Page 11 Meridian City Council Meeting Agenda May 7, 2019 – Page 239 of 537 Page 12 B. Preliminary Plat (dated: 1/7/19) Meridian City Council Meeting Agenda May 7, 2019 – Page 240 of 537 Page 13 C. Landscape Plan (date: 11/27/2018) Meridian City Council Meeting Agenda May 7, 2019 – Page 241 of 537 Page 14 Meridian City Council Meeting Agenda May 7, 2019 – Page 242 of 537 Page 15 D. Conceptual Building Elevations (date: 6/12/2018) REVISED Meridian City Council Meeting Agenda May 7, 2019 – Page 243 of 537 Page 16 Meridian City Council Meeting Agenda May 7, 2019 – Page 244 of 537 Page 17 VIII. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING 1. Rezone 1.1 A Development Agreement (DA) is required as a provision of rezone of this property. Prior to approval of the rezone ordinance, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of rezone ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting the rezone for Council approval and subsequent recordation. The DA shall, at minimum, incorporate the following provisions: a. Future development of this site shall be generally consistent with the preliminary plat, landscape plan, and conceptual building elevations included in Section VII, and the provisions contained herein. b. The Applicant shall work with the Razzberry Crossing Subdivision Homeowner’s Association to incorporate the subject development into the Razzberry Crossing HOA and provide an amenity in the central open space in Razzberry Crossing. Note: A final plat application will not be accepted until the DA is executed. 2. Preliminary Plat 2.1 The existing 20-foot wide sewer easement (Instrument #105139574) depicted on the Razzberry Crossing Subdivision plat across Lot 1, Block 6 shall be relinquished prior to City Engineer signature on the final plat. 2.2 The final plat submitted for this subdivision shall include the following revisions from that shown on the preliminary plat included in Section VII.B as follows: a. Remove existing lot lines from the Razzberry Crossing Subdivision plat. 2.3 The landscape plan submitted with the final plat application shall include the following revision (if applicable): a. If solid fencing is proposed adjacent to the common driveway it shall be separated from the common driveway by a minimum 5-foot wide landscaped buffer; otherwise, it’s prohibited. 2.4 An exhibit shall be submitted with the final plat application that depicts the setbacks, fencing, building envelope, and orientation of the lots and structures that are consistent with the conceptual building elevations approved with this application in accord with UDC 11-6C-3D if different from that shown on the approved preliminary plat. 2.5 A perpetual ingress/egress easement is required to be filed with the Ada County Recorder for the common driveways, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment as set forth in UDC 11-6C-3D.8. A copy of the recorded easement shall be submitted with the final plat application or with the plat submitted for City Engineer signature. 2.6 An application for Administrative Design Review shall be submitted and approved prior to submittal of building permit applications for any single-family attached units. Single-family detached units are exempt from this requirement. Meridian City Council Meeting Agenda May 7, 2019 – Page 245 of 537 Page 18 2.7 Approval of the preliminary plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two (2) years of the approval of the preliminary plat; or, submit and obtain approval of a time extension as set forth in UDC 11-6B-7. 2.8 The conceptual building elevations submitted with this application for the attached structures are not approved as they aren’t consistent with the building footprints depicted on the preliminary plat. Therefore, revised elevations for both the attached and detached units that are consistent with the footprints shown on the plat shall be submitted prior to the Commission hearing. B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1 A street light plan will need to be included in the final plat or building permit application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 1.2 Applicant needs to extend sewer main north in the eastern common drive to serve lots 9,10, 11 and 14. Abandon sewer service at MH L14-348 in E Star Drive. Also, abandon sewer main between MH L14-350 and MH L14-363 due to proposed houses on top of the existing sewer line. This abandonment will cause sewer flow issues in the existing sewer main in N Bright Angel Ave. Sewer main slope in Bright Angel will need to be flipped between MH L14-350 to the new proposed manhole (SSMH B-4) to correct this flow issue. Other option is to not build on top of existing main line MH L14-350 to MH L14-363. 1.3 No plans submitted that show proposed water main, hydrants, or location of services. Developer shall work out the configuration of water services with Land Development Analyst in Community Development. 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or Meridian City Council Meeting Agenda May 7, 2019 – Page 246 of 537 Page 19 well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. Meridian City Council Meeting Agenda May 7, 2019 – Page 247 of 537 Page 20 2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT http://weblink.meridiancity.org/weblink8/0/doc/160090/Page1.aspx D. NAMPA & MERIDIAN IRRIGATION DISTRICT (NMID) http://weblink.meridiancity.org/weblink8/0/doc/160516/Page1.aspx E. CENTRAL DISTRICT HEALTH DEPARTMENT (CDHD) http://weblink.meridiancity.org/weblink8/0/doc/160638/Page1.aspx F. DEPARTMENT OF ENVIRONMENT QUALITY (DEQ) http://weblink.meridiancity.org/weblink8/0/doc/160281/Page1.aspx Meridian City Council Meeting Agenda May 7, 2019 – Page 248 of 537 Page 21 IX. FINDINGS A. Rezone (UDC 11-5B-3E) Required Findings: Upon recommendation from the commission, the council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the proposed map amendment to R-15 and development plan is consistent with the MDR and MU-C with a N.C. overlay FLUM designations and goals of the Comprehensive Plan. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that the proposed map amendment to the R-15 zoning district is consistent with the purpose statement for the residential districts in UDC 11-2A-1. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed zoning map amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the applicant. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including, but not limited to, school districts; and The City Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. 5. The annexation (as applicable) is in the best interest of city. This finding this is not applicable because the request is for a rezone, not annexation. B. Preliminary Plat (UDC 11-6B-6) In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision making body shall make the following findings: (Ord. 05-1170, 8-30-2005, eff. 9-15- 2005) 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; (Ord. 08-1372, 7-8-2008, eff. 7-8-2008) The City Council finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to land use, transportation, and circulation. Please see Comprehensive Plan analysis in Section V of the Staff Report for more information. 2. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services will be provided to the subject property upon development. (See Section VIII of the Staff Report for more details from public service providers.) Meridian City Council Meeting Agenda May 7, 2019 – Page 249 of 537 Page 22 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; Because City water and sewer and any other utilities will be provided by the developer at their own cost, the City Council finds that the subdivision will not require the expenditure of capital improvement funds. 4. There is public financial capability of supporting services for the proposed development; The City Council finds there is public financial capability of supporting services for the proposed development based on comments from the public service providers (i.e., Police, Fire, ACHD, etc.). (See Exhibit B for more detail.) 5. The development will not be detrimental to the public health, safety or general welfare; and The City Council is not aware of any health, safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. 6. The development preserves significant natural, scenic or historic features. (Ord. 05-1170, 8- 30-2005, eff. 9-15-2005) The City Council is unaware of any significant natural, scenic or historic features that exist on this site. Meridian City Council Meeting Agenda May 7, 2019 – Page 250 of 537 EIDIAN*,----- DAHJ CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 O Project File Name/Number: H-2019-0005 Item Title: Development Agreement for Rackham Subdivision With Idaho Central Credit Union an (Owner) and BVA Development, LLC. (Developers) Located at 1020 S. Eagle Rd. Meeting Notes: c✓ I TEM SHEET C ouncil Agenda I tem - 7.O. Presenter: S onya Allen Estimated Time f or P resentation: 2-3 minutes Title of I tem - D evelopment Agreement Rackham S ubdivision (H-2019-0005) with Idaho C entral Credit Union (Owner) and B VA D evelopment, L L C (Developer), L ocated at 1020 S. Eagle Rd. Develo p ment Agreement b etween the C ity of Meridian and Id aho C entral C redit Union (O W NER ) and BVA Develo p ment, L L C (DEVELO P ER ) fo r R ac kham S ub d ivision (H-2019-0005) C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Development A greement-Rackham S ubdivision A greements / C ontracts 4/24/2019 RE V I E WE RS : Department Reviewer Action D ate Community Development.J ohnson, Chris Approved 4/29/2019 - 1:18 P M L egal.J ohnson, Chris Approved 4/29/2019 - 1:18 P M Community Development.A lbertson, Michelle Approved 4/29/2019 - 1:21 P M L egal.A lbertson, Michelle Approved 4/29/2019 - 1:21 P M Meridian City Council Meeting Agenda May 7, 2019 – Page 251 of 537 DEVELOPMENT AGREEMENT PARTIES: - '1.. City of Meridian 2. Idaho Central Credit Union, Owner 3. BVA Development; LLC, Developer THIS DEVELO MENT AGREEMENT (this "Agreement"), is made and entered into this iday of_ 20 `, by and between City of Meridian, a municipal corporation of the Stat of Idaho, hereinafter called "CITY" whose address is 33 E. Broadway Avenue, Meridian Idaho; and Idaho Central Credit Union, an Idaho chartered credit union, hereinafter called "OWNER", and BVA Development, LLC, an Idaho limited liability company, hereinafter called "DEVELOPER". I. CITALS 1.1. WHEREAS, Owner is the sole owner, in law and/or equity, of a certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached hereto and by this reference incorporated herein as if set forth in full,hereinafter referred to as the "Property"; and 1.2. WHEREAS, Developer has entered into a purchase agreement with Owner, whereby Developer will acquire the portion of the Property that Owner does not require for the improvements it contemplates hereunder, and Developer will undertake the development of the project on the Property and the development of Owner's improvements; and 1.3. WHEREAS, when the Property was originally annexed as part of a larger parcel; the City determined in its original 1995 Findings of Fact and Conclusions of Law ("1995 Findings"), "That it has been the experience of the City that development agreements are difficult to enter into prior to the annexation ordinance being passed;, that it is 'concluded that the development agreement shall be entered into prior to the preliminary pkat being approved"; and 1.4. WHEREAS, the Property was annexed into the City in 1995 pursuant to the 1995 Findings and was at that time zoned C -G General Retail and Service Commercial, however, no preliminary plat for the Property was ever submitted and no development agreement was ever executed; and 1.5. WHEREAS, the Owner and Developer desire to develop a mixed use corporate campus with various office, healthcare, commercial, retail, DEVELOPMENT AGREEMENT Rackham H-2019-0005— Page 1 Meridian City Council Meeting Agenda May 7, 2019 Page 252 of 537 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 5 3 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 5 4 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 5 5 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 5 6 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 5 7 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 5 8 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 5 9 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 6 0 o f 5 3 7 IN WITNESS WHEREOF, the parties have herein executed this Agreement and made it effective as of the date last executed below. OWNER: IDAHO CENTRAL CREDIT UNION, an Idaho chartered credit union By: ,K4� �--�— Kent Or n, CEO Date: /2 % C CITY: CITY OF MERIDIAN, a munic' -eI • n By: �► J oe n, Date: rj --1 -1 Q DEVELOPER: BVA DEVELOPMENT, LLC, an Idaho limited liability company, By its Executive Manager: BV Manageme Services, Inc., By: Cortne i g rd, Pre ►dent Date: council Free ider - O,,QORATE4*TTEST: DEVELOPMENT AGREEMENT Rackham H-2019-0005 — Page 10 STATE OF IDAHO ) ) ss. County ofAda 3641V DC. _ ) On this day of40im, ► , 20,1q before me, the undersigned, a Notary Public in and for said State, personally appeared Kenknown or identified to me to be the Chief Executive Officer of Idaho Central Credit Union, chartered credit union that executed the within and foregoing instrument, or the person who executed the instrument on behalf of said chartered credit union, and acknowledged to me that such chartered credit union executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. n 'lei Angelia M. Palmer Idding a►y Public fo Idaho Notary Public at � ozState of Idaho commission expires: STATE OF IDAHO ) ss. County of Ada ) On this C9 day of "c..j , 2019, before me, the undersigned, a Notary Public in and for said State, personally appeared Cortney Liddiard, known or identified to me to be the President of BV Management Services, Inc., the Executive Manager of BVA Development, LLC, the limited liability company that executed the within and foregoing instru ��tlllit'�the person who executed the instrument on behalf of said limited liability company, and acknowled�t�►�1�}l limited liability company executed the same. \\'0 p........�� IN WITNESS W -into set my hand and affixed my official seal the day and year in this certificate first abo-%ewrWet. 2 MY COMMISSION : • EXPIRES 6-V'2020 : • �� Notary P lic fo Idaho ! • ••d'/ 046 �` Residing at c� Q 1 a1r • S SOF ' g a �ei� •••••••• �� My commis ' n expires: ��, . C-7 Z r—b STATE OF IDAHO //10aiii�1�N ) ss. County of Ada ) ., �y� 3'6e �br�Ohl COun6I �5fcev' On this { day of , 2019, before in undersigned, a Notary Public in and for said rlS State, personally appeared 'Fainmy-� and-, known or identified to me to be the�v4�r}+ewand City nt�r Clerk of the City of Meridian, who executed the instrument or the person that executed the instrument on behalf of said City, and acknowledged to me that said City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. CHARLENE WAY Notary Public for d hon Residing at ! a' „ I,t�.�o COMMISSION #67390 My commission expires: 3 -aS NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 DEVELOPMENT AGREEMENT Rackham H-2019-0005 — Page 11 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 6 3 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 6 4 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 6 5 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 6 6 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 6 7 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 6 8 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 6 9 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 7 0 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 7 1 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 7 2 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 7 3 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 7 4 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 7 5 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 7 6 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 7 7 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 7 8 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 7 9 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 8 0 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 8 1 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 8 2 o f 5 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 8 3 o f 5 3 7 �jQ/rE IDIZ IAN?- �J CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 P Project File Name/Number: Item Title: Professional Services Agreement for Meridian Arts Commission Strategic Planning Services With Delta James for Not -to -Exceed $1,575 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.P. Presenter: Hillary Blackstone Estimated Time f or P resentation: 0 Title of I tem - Professional S ervices Agreement for M eridian Arts Commission S trategic Planning Services with Delta J ames for Not-to-Exceed $1,575 Meridian Arts C ommission has chosen to work with Delta J ames to help f acilitate and draft an updated strategic plan effective at the start of F Y20. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate P S A - D elta J ames S trategic P lan A greements / C ontracts 4/24/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 4/24/2019 - 4:19 P M Clerk.Watts, K eith Approved 4/24/2019 - 5:39 P M Meridian City Council Meeting Agenda May 7, 2019 – Page 284 of 537 PROFESSIONAL SERVICES. AGREEMENT FOR MERIDIAN ARTS COMMISSION STRATEGIC PLANNING SERVICES This PROFESSIONAL SERVICES AGREEMENT FOR MERIDIAN ARTS COMMISSION STRATEGIC PLANNING SERVICES is entered into this q"I" day of-Apri+ NIQtJ 2019, by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho (hereinafter "City"), and Delta James, whose address is 13643 Farm to Market Road, McCall, Idaho ("Consultant"). WHEREAS, City has determined the need for services to provide facilitation and information related to strategic planning by and for, the Meridian Arts Commission, and Consultant is specially trained, experienced, and competent to provide, and has agreed to provide, such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained the parties hereto do mutually agree as follows: I. Scope of work. The City agrees to engage the Consultant to provide, and the Consultant agrees to provide, the services described in ExhibitA hereto, which exhibit is incorporated by reference as if set forth fully herein. Consultant shall perform all work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. II. - Term of Agreement. Consultant shall perform services under this Agreement by July 9, 2019. The Parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. III. Payment. For services rendered under this Agreement, City shall pay Consultant an amount not to exceed on thousand five hundred seventy-five dollars ($1,575.00). This amount shall constitute full compensation for any and all services performed, materials furnished, and costs incurred by Consultant. To receive payment for services rendered, Consultant shall provide to City an invoice itemizing services rendered and stating the amount of payment due for such services. City shall remit payment to Consultant for services rendered under this Agreement within thirty (30) days of receipt of invoice. Payment of all taxes and other assessments on monies received under this Agreement shall be the sole responsibility of Consultant. Except as expressly provided in this Agreement, Consultant shall not be entitled to receive from City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement. PROFESSIONAL SERVICES AGREEMENT - MAC STRATEGIC PLANNING PAGE 1 Meridian City Council Meeting Agenda May 7, 2019 – Page 286 of 537 Meridian City Council Meeting Agenda May 7, 2019 – Page 287 of 537 shall not unlawfully discriminate against any person on the basis of race, color, religion, sex, national origin. or ancestry, sexual orientation, age, or disability. J. Construction and severability. If any part of this Agreement is held to be invalid or unenforceable, such, holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. K. Compliance with laws. In performing the scope of services required hereunder, Consultant shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. L. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. M. Entire Agreement. This Agreement contains the entire agreement between the parties, and this Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or.written, whether previous to the execution hereof or contemporaneous herewith. This Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. N. Advice of attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from its attorney or waived the opportunity to seek such advice. O. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. CONSULTANT: Delta James CITY OF MERIDIAN: �Qo,,. -A;U�esi: �o C-/Vl E ID , rim rhor SEAL _ P G Gert, �0 Pi UOr-�t�n � C oun0,1 I �2r��0 the TRE PSV��\ �rG� ►0��►(1�- PROFESSIONAL SERVICES AGREEMENT - MAC STRATEGIC PLANNING PAGE 4 Meridian City Council Meeting Agenda May 7, 2019 – Page 289 of 537 Meridian City Council Meeting Agenda May 7, 2019 – Page 290 of 537 EIDIAN*,---- DAHO CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 Q Project File Name/Number: Item Title: Amendment to Meridian Development Corporation Agreement For Community Development Block Grant Program Year Meeting Notes: LTJ I TEM SHEET C ouncil Agenda I tem - 7.Q. Presenter: Estimated Time f or P resentation: Title of I tem - Program Year 2018 Community Development Block G rant Amendment to M eridian Development Corporation Agreement for a Not-to-E xceed Amount of $362,195.11 Amendment to MD C's Carlton S idewalk project to increase funding. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate MD C A mendment A greements / C ontracts 5/2/2019 RE V I E WE RS : Department Reviewer Action D ate Community Development.J ohnson, Chris Approved 5/2/2019 - 3:58 P M Community Development.B aird, Ted Approved 5/2/2019 - 4:10 P M Meridian City Council Meeting Agenda May 7, 2019 – Page 291 of 537 FIRST AMENDMENT TO SUBRECIPIENT AGREEMENT BETWEEN CITY OF MERIDIAN AND MERIDIAN DEVELOPMENT CORPORATION FOR PROGRAM YEAR 2017 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS This Amendment is entered into this 1* day of , 2019 by and between the City of Meridian, a municipal corporation organized under the laws Q2)1e state of Idaho ("City") and Meridian Development Corporation, an urban renewal agency established under the laws of the state of Idaho ("Subrecipient"). WHEREAS, on April 3, 2018, City and Subrecipient entered into Program Year 2017 Subrecipient Agreement ("PY17 SRA"), a cooperative agreement for the investment of Community Development Block Grant ("CDBG") funds; and WHEREAS, Subrecipient requires additional CDBG funding to complete the activities in the PY17 SRA; NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties agree as follows: I. PROVISION MODIFIED — SCOPE OF SERVICE. Section I.A. shall be amended as follows: A. Activities. Subrecipient shall use City's PY15 CDBG funds in an amount not to exceed four hundred fifty four dollars and seventeen cents ($454.17), PY16 CDBG funds in an amount not to exceed thirty four thousand six hundred eighty five dollars and ninety four cents ($34,685.94), and PY17 CDBG funds in an amount not to exceed one hundred forty seven thousand fifty-five dollars ($147,055), and PY18 CDBG funds in an amount not to exceed one hundred eigh!)t thousand dollars ($180,000), providing a total CDBG funding project allocation from PY15, PY16, and PY17, and PY18 in an amount not to exceed one hundred eigh y twoo theusand, one hundfed ninety five dellafs and eleven eetAs ($192,1 t1wee hundred sixty two thousand one hundred ninety five dollars and eleven cents ($362,195.11) to construct new sidewalk and associated public facilities compliant with the Idaho Standards for Public Works Construction, the Americans with Disabilities Act, the approved design guidelines of the Ada County Highway District, and the Davis -Bacon Act for parcels lacking sidewalk facilities at one to five of the following locations in Meridian, Idaho, as depicted in Exhibit A hereto: 1. Ninety-one (9 1) feet of sidewalk in front of 438 E. State Avenue; 2. Two hundred seventy-seven (277) feet of sidewalk along NE 5111 Street, between E. Carlton Avenue and E. State Avenue; 3. Fifteen (15) feet of sidewalk between 438 E. State Avenue and NE 5t11 Street; 4. Three hundred thirty-nine (339) feet of sidewalk along south side of E. Carlton Avenue between NE 01 Street and NE 5111 Street; and 5. At least Three hundred and thirty (330) feet of sidewalk along the south side of E. Carlton Avenue from the eastern side of NE 21,d Street to NE 4111 Street. This project's scope and budget include the costs associated with the contracting a consultant organization to help manage and administrate the project, as well as any and all associated planned and approved impacts associated with the construction of these sidewalk segments including, but not limited to, asphalt work and road widening; curb, gutter, and drainage construction; tree and shrubbery removal; etc. Refer to the stamped and approved design specifications for more details. FIRST AMENDMENT TO PY17 SUBRECIPIENT AGRE'ENIENT- MERIDIAN DrVELOPNIEN'l- CORPORAI'ION PAGE 1 OF 3 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 2 9 3 o f 5 3 7 CITY: City of Meridian v �res�de�n�- Attest: -QORpTEDq CC GO = v C-J►'LEr�ty or 4 2 IDAAH \m. SEAL TRE -Trvke-r; m 6� CA FIRST AMENDMEN-1- TO PY 17 SUBRECIPIENT AGREEMENT- MERIDIAN DEVELOPMENT CORPORATION PAGE 3 Of= 3 EIDIAN,! �J CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 R Project File Name/Number: Item Title: Approval of Change Order No. 2 To Sonntag Recreation, LLC For the `Design, Supply and Installation of Discovery Park Playground" project for a Not -to -Exceed amount of $147,145 Meeting Notes: 7" I TEM SHEET C ouncil Agenda I tem - 7.R. Presenter: Consent Estimated Time f or P resentation: Consent Title of I tem - Approval of Change Order 2 to S onntag Recreation, L L C for the “D esign, Supply & Installation of Discovery P ark Playground” project for a Not-To-Exceed amount of $147,145. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 4/30/2019 A I A C hange Order 2 Cover Memo 4/30/2019 City Change Order 2 Cover Memo 4/30/2019 Contract C hecklist Cover Memo 4/30/2019 B udget R eport Cover Memo 4/30/2019 RE V I E WE RS : Department Reviewer Action D ate F inance.J ohnson, Chris Approved 4/30/2019 - 4:16 P M F inance.B aird, Ted Approved 5/2/2019 - 2:56 P M Meridian City Council Meeting Agenda May 7, 2019 – Page 296 of 537 Page 1 Memo To: Chris Johnson, Interim City Clerk, From: Keith Watts, Purchasing Manager CC: Mike Barton Date: 4/30/2019 Re: May 7 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the May 7 th City Council Consent Agenda for Council’s consideration. Approval of Change Order 2 to Sonntag Recreation, LLC for the “Design, Supply & Installation of Discovery Park Playground” project for a Not-To-Exceed amount of $147,145. Recommended Council Action: Approval of Change Order 2 to SONNTAG RECREATION, LLC for the Not-To-Exceed amount of $147,145. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda May 7, 2019 – Page 297 of 537 The Land Group, Inc. 462 E. Shore Dr, Ste. 100 Eagle, ID 83616 Bob Schafer, PLA 04.25.19 Meridian City Council Meeting Agenda May 7, 2019 – Page 298 of 537 BY (Slgnaf 1�-L Q A - (7�per1 name) DATE: Z (Typed name) DATE: _-1-2-619 Soe,'Sor�ov) , C Our -) 6l I--)r-(f60 enA - AIA Document G1011CMe" —1992, Copydghl m 1992 byTho Amodoan InAlluto of Arrhllucts. All rlghla ronarvad. WARNING: Yhla AIAo Document ID piotactad by U.S. Copyright l.aw and latomallonal Trontles. Unauthorixud raprnduction or dictrlbullou of lhln AIA Documant, or any portlon of It. may ranult In eovoro clvll and crlminal panailloe, and wlll bit pro9wrt(d to tiro maximum oxiont paaolblo undor tho law,'nils ducumant was producod by AIA software at 15:41:41 MT on 0411212019 undur Ordar No. 8449833170 whlrh oxplroo on 1712812019, and Is not for rosalo (3139ADACD) Unor Notes: Meridian City Council Meeting Agenda May 7, 2019 – Page 300 of 537 Meridian City Council Meeting Agenda May 7, 2019 – Page 301 of 537 Meridian City Council Meeting Agenda May 7, 2019 – Page 302 of 537 Meridian City Council Meeting Agenda May 7, 2019 – Page 303 of 537 Meridian City Council Meeting Agenda May 7, 2019 – Page 304 of 537 Meridian City Council Meeting Agenda May 7, 2019 – Page 305 of 537 CHANGE ORDER NO. PROJECT NO. CHANGE ORDER DATE: EFFECTIVE DATE: CONTRACTOR: PROJECT: Description of additional work : (attach additional pages if needed) WHO REQUESTED THE CHANGE City Contractor WHY IS THE CHANGE NECESSARY Check all that apply Unforeseen / Hidden Conditions Scope Change Error with the Plans and/or Specifications Other - describe below Explanation: Check all that apply The work is in the area of the original contract and a conflict with the on-site contractor is probable and would make coordination of work difficult and bidding unreasonable. Time is of the essence and bidding would require the contractor to stop work and the City would face costly standby fees therefore making bidding disadvantageous Emergency Work to correct unsafe conditions. Other - describe below Explanation: (attached additional pages if needed) CHANGE ORDER 4/12/2019 5/7/2019 CITY OF MERIDIAN 33 EAST BROADWAY MERIDIAN, ID 83642 2 Sonntag Recreation Discovery Park Playground This can be accomplished with our existing low bid contractor. The contractor will be instructed to not place wood fiber bark in the playground, below the climbing map and on the hillside. Instead place "poured in place" rubber in all areas. The reason for this is the bark will not stay in place on the hill and will be carried to the splash pad and sand area increasing our maintenance cost. See AIA for pricing and quantities. Also, we are adding 2 activator buttons on the splash pad so that not all the features run at the same time reducing the amount of potable water being used. This change is necessary to reduce maintenance costs of adding bark every year due to migration and decomposition. Also reducing the maintenance of cleaning the splash pad and sand area as well as raking bark back into low spots. The 2 additional activator buttons will reduce water usage. The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. REASON FOR CHANGE ORDER VS. BIDDING ADDITIONAL WORK Page 1 of 2 Meridian City Council Meeting Agenda May 7, 2019 – Page 306 of 537 Original Contract Price:Original Contract Times:0 days Net changes form previous Change Orders (calendar days) No. to No. No. to No. 0 days Net Increase (decrease) of this Change Order: (calendar days)` 0 days Total Days (Increase /decrease) to date: (calendar days) 0 days New Contract Times with all Approved Change Orders: (calendar days) 0 days ACCEPTED: By: Date: RECOMMENDED:DATE APPROVED BY COUNCIL (If required) NO SIGNATURE REQUIRED DATE: METHOD OF COST DETERMINATION / COST ANALYSIS OR VERIFICATION: Budget Available (Attach Report) Budget Information: Budget FY Amendment: Date Submitted to Clerk for Agenda:Approval Date: Purchase Order No.Date Issued: Net changes from previous Change Orders Total Change (Increase / decrease) to date: $17,393.00Note change order numbers here Note change order numbers here CHANGE IN CONTRACT TIMES: Net Increase (decrease) of this Change Order: $147,145.00 By: CHANGE IN CONTRACT PRICE: $547,825.84 1 1 $164,538.00 (Contractor) Sonntag Recreation $712,363.84 Date: APPROVED: (City Purchasing Manager) By: Keith Watts (City Project Manager) Mike Barton Purchasing Use Only Enter dollar amount of changes here Enter dollar amount of this change order New Contract Price with all Approved Change Orders: Cost was negotiated with the contractor for best value. Pricing is at or below industry norms. SEE AIA CHANGE ORDER FOR SIGNATURES See AIA Change Order Date: Page 2 of 2 Meridian City Council Meeting Agenda May 7, 2019 – Page 307 of 537 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: Payment and Performance Bonds Received (Date): Rating: Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final N/A N/A N/A N/A Existing 34438 4/30/2019 I. PROJECT INFORMATION 8/8/2018 7/28/2019 2 19 4/30/2019 PARKS DISCOVERY PARK PLAYGROUND V. BASIS OF AWARD IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION April 30, 2019 VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved VII. TASK ORDER SELECTION (Project Manager to Complete) 7/10/2018 Award based on Low Bid Highest Ranked Vendor Selected $147,145 Mike Barton If yes, has policy been purchased? Sonntag Recreation III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 55 5290 96927 10121 TASK ORDER RFP / RFQ BID Meridian City Council Meeting Agenda May 7, 2019 – Page 308 of 537 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith 55 - Capital Projects 5290 - Parks and Recreation Construction Division From 10/1/2018 Through 9/30/2019 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 96927 Discovery Park 10121 Discovery Park 3,000,000.00 337,769.54 2,662,230.46 88.74% 10121.e Discovery Park - Design 0.00 57,733.39 (57,733.39) 0.00% 10121.f Discovery Park CM Services 0.00 165,439.55 (165,439.55) 0.00% 10121.h Discovery Park Construction 0.00 693,473.04 (693,473.04) 0.00% 10121.J Discovery Park Special Inspection & Testing 0.00 12,739.75 (12,739.75) 0.00% 10121.M Discovery Park Art 0.00 97,600.00 (97,600.00) 0.00% Total Capital Outlay 3,000,000.00 1,364,755.27 1,635,244.73 54.51% TOTAL EXPENDITURES 3,000,000.00 1,364,755.27 1,635,244.73 54.51% Date: 4/30/19 09:40:56 AM Page: 1 Meridian City Council Meeting Agenda May 7, 2019 – Page 309 of 537 �rE IDIZ IAN*,----- DAHJ CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 S Project File Name/Number: Item Title: Approval of Award of Bid and Agreement to Coonse Well Drilling and Pump Co. For Settler's Park Well Replacement Project for a foot -to -Exceed amount of $137,996.71 Meeting Notes: 56 I TEM SHEET C ouncil Agenda I tem - 7.S . Presenter: Estimated Time f or P resentation: Title of I tem - Approval of Award of B id and Agreement to C oonse Well D rilling & P ump Co. for “S ettlers Park Well Replacement” P roject for a Not-To-Exceed Amount of $137,996.71. C ouncil Notes: Purchasing Manager to sign contract af ter C ouncil approval. Thank you. AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 5/2/2019 Contract C hecklist Cover Memo 5/2/2019 B udget R eport Cover Memo 5/2/2019 S igned Requisition Cover Memo 5/2/2019 Construction Contract Cover Memo 5/2/2019 O riginal B id Results Cover Memo 5/2/2019 Request f or Quotes Results Cover Memo 5/2/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 5/3/2019 - 11:18 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 310 of 537 Page 1 Memo To: Chris Johnson, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Mike Barton; Steve Siddoway; Keith Watts Date: 05/2/2019 Re: May 7 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the May 7 th City Council Consent Agenda for Council’s consideration. Approval of Award of Bid and agreement to Coonse Well Drilling & Pump Co. for “Settlers Park Well Replacement” project for a Not-To-Exceed amount of $137,996.71. Recommended Council Action: Award of Bid and Approval of Purchase Order to Coonse Well Drilling & Pump Co. for the Not-To-Exceed amount of $137,996.71 and also authorize Purchasing Manager to sign the Purchase Order for the Not-to-Exceed amount of $137,996.71. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda May 7, 2019 – Page 311 of 537 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A++ Payment and Performance Bonds Received (Date): Rating: Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final $137,997 Mike Barton If yes, has policy been purchased? Coonse Well Drilling & Pump Co. III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 1 5210 96903 10120.g TASK ORDER N/A RFP / RFQ BID No bids received via public bid. Solicited pricing from two contractors and received one bid for 142,895 and one for 137,996.71. VII. TASK ORDER SELECTION (Project Manager to Complete) Award based on Low Bid Highest Ranked Vendor Selected VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved May 2, 2019 I. PROJECT INFORMATION 12/12/2018 12/7/2019 N/A 2019 4/26/2019 Parks and Recreation Settlers Well V. BASIS OF AWARD IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION No bids received on 4/5/19. Dept. recevied quotes after bid open date (4/5/19). N/A N/A N/A N/A N/A Goodstanding PWC-C-15027-C-4 3/31/2020 Meridian City Council Meeting Agenda May 7, 2019 – Page 312 of 537 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 01 - General Fund 5210 - Parks Division From 10/1/2018 Through 9/30/2019 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 96903 Settlers Park construction 189,999.96 0.00 189,999.96 100.00% 10120.f Settlers Park Irrigation Well Engineering 0.00 4,626.50 (4,626.50)0.00% 10121.f Discovery Park CM Services 0.00 706.25 (706.25)0.00% Total Capital Outlay 189,999.96 5,332.75 184,667.21 97.19% TOTAL EXPENDITURES 189,999.96 5,332.75 184,667.21 97.19% Date: 5/2/19 12:31:05 PM Page: 1Meridian City Council Meeting Agenda May 7, 2019 – Page 313 of 537 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 3 1 4 o f 5 3 7 CONTRACT FOR PUBLIC WORKS CONSTRUCTION SETTLERS PARK WELL REPLACEMENT PROJECT # 10120.G THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this , day of May , 2019, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Coonse Well Drilling & Pump Co. , hereinafter referred to as "CONTRACTOR", whose business address is _15851 Gunfire Rd, Caldwell, ID 83607 and whose Public Works Contractor License # is C- 15027-C-4 . INTRODUCTION Whereas, the City has a need for services involving SETTLERS PARK WELL REPLACEMENT; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, SETTLERS PARK WELL REPLACEMENT Project 10120.G page 1 of 13 state and city laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other wananties, either express or implied, as part of this Agreement. 1.4 Services and work provided by the Contractor at the City's request underthis Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a Not-To-Exceed basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for the Not-To-Exceed amount of $137.996.71. 2.2 The Contractor shall provide the City with a monthly statement and supporting invoices, as the work warrants, of fees earned and costs incuned for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additionalconsideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) or unless sooner terminated as provided in Sections 3.2,3.3, and Section 4 below or unless some other method or time of termination is listed in Exhibit A. SETTLERS PARK WELL REPLACEMENT Poect 10120.G page 2 of 13 Meridian City Council Meeting Agenda May 7, 2019 – Page 316 of 537 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. 3.3 Should City fail to pay Contractor all or any part of the compensation set forth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 4. Termination: 4.1 lf, through anycause, CONTRACTOR, its officers, employees, oragentsfails to fulfill in a timely and proper manner its obligations underthis Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shallthereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the etfective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. ln the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR underthis Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. 4.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liabilityto the CITY for damages sustained by the ClfY by virtue of any breach of this Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACfOR of its liability to the CITY for damages. 5. lndependent Contractor: 5.1 ln all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. SETTLERS PARK WELL REPLACEMENT Project 10120.G page 3 of 13 Meridian City Council Meeting Agenda May 7, 2019 – Page 317 of 537 5-2 Contractor, its agents, otficers, and employees are and at alltimes during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 5.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. lf in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 6. Sub-Contractors: Contractor shall require that all of its sub-contractors be licensed per State of ldaho Statute # 54-1901 7. Removal of Unsatisfactory Employees: The Contractor shall only furnish employees who are competent and skilled forwork under this contract. lf, in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is otherwise unsatisfactory, that employee shall be removed from all work under this contract. 8. lndemnification and lnsurance: 8.1 CONTRACTOR shall indemnify and save and hold harmless CITY and it's elected officials, officers, employees, agents, and volunteers from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of CITY or its employees. CONTRACTOR shall maintain. and specificallv aqrees that it will maintain. throuqhout the term of this Aqreement. liabilitv insurance. in which the CITY shall be n an additionalinsured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability lnsurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation lnsurance, in the statutory limits as required by law. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and SETTLERS PARK WELL REPLACEMENT Project 10120.G page4of13 Meridian City Council Meeting Agenda May 7, 2019 – Page 318 of 537 attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of lnsurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. ln the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, ldaho 83642. 8.2 lnsurance is to be placed with an ldaho admitted insurerwith a Best's rating of no less than A-. 8.3 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 8.4 To the extent of the indemnity in this contract, Contractor's lnsurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City orthe City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. 8.5 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 8^6 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 8.7 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. 9. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. SETTLERS PARK WELL REPLACEMENT Prgect 10120.G page 5 of 13 Meridian City Council Meeting Agenda May 7, 2019 – Page 319 of 537 10. Bonds: Payment and Performance Bonds are required on all Public Works lmprovement Projects per the ISPWC and the City of Meridian Supplemental Specifications & Drawings to the ISPWC, which by this reference are made a part hereof. Contractor is required to furnish faithful perforrnance and payment bonds in the amount of 100% of the contract price issued by surety licensed to do business in the State of ldaho with a Best's rating of no less than A-. ln the event that the contract is subsequently terminated for failure to perform, the contractor andlor surety will be liable and assessed for any and all costs for the re-procurement of the contract services. 11. Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years from the date of the City of Meridian acceptance per the ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC and any modifications, which by this reference are made a part hereof. All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty from the date of City's acceptance of the conected work. 12. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 13. Taxes: The City of Meridian is exempt from Federal and State taxes and will execute the required exemption certificates for items purchased and used by the City. ltems purchased by the City and used by a contractor are subject to Use Tax. All other taxes are the responsibility of the Contractor and are to be included in the Contractor's Bid pricing, 14. Meridian StormwaterSpecifications: All construction projects require either a Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of Meridian Construction Stormwater Management Program (CSWMP) manual. The CSWMP manual containing the procedures and guidelines can be found at this address : http./iwww. me rid iancitv.org/environ mental.aspx?id= 1 36 1 8. SETTLERS PARK WELL REPLACEMENT Project 10120.G page 6 of '13 Meridian City Council Meeting Agenda May 7, 2019 – Page 320 of 537 Contractor shall retain all stormwater and erosion control documentation generated on site during construction including the SWPPP manual, field inspections and amendments. Prior to final acceptance of the job by the City the contractor shall return the field SWPPP manual and field inspection documents to the City for review. A completed Contractor Request to File Project N.O.T. with the EPA form shall be provided to the City with the documents. These documents shall be retained, reviewed and approved by the City prior to final acceptance of the pro;ect. 15. ACHD: Contractor shall be responsible for coordinating with the City to obtain appropriate ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs due to Contractor's violation of any ACHD policy. City shall certify to ACHD that Contractor is authorized to obtain a Temporary Highway and Right-of-way Use Permit from ACHD on City's behalf. The parties acknowledge and agree that the scope of the agency granted by such certification is limited to, and conterminous with, the term and scope of this Agreement. 16. Reports and lnformation: 16.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to mafters covered by this Agreement. 16.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 17. Audits and lnspections: 18 At any time during normal business hours and as often as the Clry may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. coNTRACToR shall permit the clTY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any SETTLERS PARK WELL REPLACEMENT Project 10120.G page 7 of 13 Meridian City Council Meeting Agenda May 7, 2019 – Page 321 of 537 reports, data or other materials prepared under this Agreement. 19. Equal Employment Opportunity: ln performing the work herein, Contractor agrees to comply with the provisions of Title Vl and Vll of the Civil Rights Act, Revenue Sharing Act Title 31, U.S. Code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. Contractor will take affirmative action during employment or training to insure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. ln performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 20. Employment of Bona Fide ldaho Residents: Contractor must comply with ldaho State Statule 44-1002 which states that the Contractor employ ninety-five percent (95%) bona fide ldaho residents. 21. Advice of Attorney: Each party warrants and represents that in executing this Agreement. lt has received independent legal advice from its attorney's or the opportunity to seek such advice. 22. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing pafi shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attomeys'fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 23. ConstructionandSeverability: lf any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 24. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this SETTLERS PARK WELL REPLACEMENT page 8 of 13 Project 10'120.G Meridian City Council Meeting Agenda May 7, 2019 – Page 322 of 537 Agreement is modified as provided above. 25. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 26. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 27. Payment Request: Payment requests shall be submitted to City of Meridian through the City's project management software. The Project Manager will compare the invoice against the Payment Schedule in the Agreement for compliance. Upon approval that the work has been done and is in compliance with the Agreement, the Project Manager will approve the pay request for processing. City of Meridian payment terms are Net 30 from the date City receives a conect invoice. Final payment will not be released until the City has received a tax release from the Tax Commission. Retainage of five percent (5%) of the current contract value will be withheld from the final pay application(s) untilfinal completion has been met and releases from both the ldaho Tax Commission and Surety have been received by the City. 28. Gleanup: Contractor shall keep the worksite clean and free from debris. At completion of work and prior to requesting final inspection, the Contractor shall remove all traces of waste materials and debris resulting from the work. Final payment will not be made if cleanup has not been performed. 29. Order of Precedence: The order or precedence shall be the contract agreement, the lnvitation for Bid document, then the winning bidders submitted bid document. 30. Compliance with Laws: ln performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 31. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance SETTLERS PARKWELL REPLACEMENT page 9 of 13 Project 10120.G Meridian City Council Meeting Agenda May 7, 2019 – Page 323 of 537 with the laws of the State of Idaho, and the ordinances of the City of Meridian. 32. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: CITY CONTRACTOR City of Meridian COONSE WELL DRILLING & PUMP CO. Purchasing Manager Attn: Beverly Coonse 33 E Broadway Ave 15851 Gunfire Rd. Meridian, ID 83642 Caldwell, ID 83607 208-489-0417 Phone: 208-454-0190 Email: bevcoonse(a'Dgmail. com Idaho Public Works License #C -15027-C-4 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 33. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY O ID N BY: Dated: 5 "-1 Approved by Council: _ - Attest: CITY COONSE WELL DRILLING & PUMP CO. BY: G. COun(21N -OrebICeI}- ?DIA �DAH0. SEAL PurchasinAp oval BY: � KEITH , Purchasing Manager Dated: /g SETTLERS PARK WELL REPLACEMENT Project 10120.G Dated: y s�LY- may J Departmenj Approval BY: STEVE SIDDh-h OWAY, Parks & Rec Director Dated: q page 10 of 13 Project Manager Mike Barton SETTLERS PARK WELL REPLACEMENT Project 10120.G page11of13 Meridian City Council Meeting Agenda May 7, 2019 – Page 325 of 537 EXHIBIT A SCOPE OF WORK REFER TO INVITATION TO BID PKS-1920-10120.9 ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the lnvitation to Bid Package # PKS-1920-10120.9, are by this reference made a part hereof. SPECIFICATIONS / SCOPE OF WORK All construction work shall be done in accordance with the current version of the ldaho Standards for Public Works Construction (ISPWC), the 2013 City of Meridian Supplemental Specifications to the ISPWC (and any Addendums). See separate attached documents: Technical Specifications - Settlers Park Well Pump System and Piping by SPF WATER ENGINEERING dated 4210812019 1ts pasesy Technical Specifications Replacement lrrigation Well by SPF WATER ENGINEERING dated 0210812019 1z+ pasesl SETTLERS PARK WELL REPLACEMENT Project 10120.G a a page '12 of 13 Meridian City Council Meeting Agenda May 7, 2019 – Page 326 of 537 A. SETTLERS PARK WELL REPLACEMENT Project 10120.G Exhibit B MILESTONE / PAYMENT SCHEDULE Total and complete compensation for this Agreement shall not exceed $137,996.71 Grout for Well Abandonment 7 500.00 MILESTON E DATES/SCHEDU LE Milestone 1 Final Completion 120 Days from Notice to Proceed PRICING SCHEDULE Contract includes furnishing all labor, materials, equipment, and incidentals as required for the SETTLERS PARK WELL REPLACEMENT per IFB PKS-1920-10120.c NOT TO EXCEED CONTRACT TOTAL..$137.996.71 Contract is a not to exceed amount. Line item pricing below will be used for invoice verification and any additional increases or decreases in work requested by city. The City will pay the contractor based on actual quantities of each item of work in accordance with the contract documents. Contract Pricing Schedule Item No Unit Price System and Piping Unit 1 1 LS $66 38.75 PUMP WELL Quan 2 Pump System Removal from Existing lrrigation Well ,1 LS $2,000.00 REPLACEMENT IRRIGATION WELL 1 lvlobilization and Demobilization 1 LS $5,000.00 2 Drill Borehole 200 IF $14,400.00 3 Geophysical Logging 1 LS $3,000.00 4 _rufrySh and lnstall 12" SteelWellCasing na LF $1,719.96AFurnish and install 12" PVC WellCas 120 LF $7,200.00 o Furnish and lnstall 12" Well Screen 60 LF $'r2,138.00 7 Furnish and lnstall Sand Filter Pack 80 LF $3,600.00 A Furnish and lnstall Annular Well S eal 120 LF $3,000.00oWell Develo pment 8 P/Hr $2,000.00 10 PumpFurnishlnstalland Remove Test 1 LS $2,s00.00 11 J-es!!umping o PlHr $1,000.00 12 Camera Su 1 LS $1,200.00 13 I PlH,r $500.00 14 Riq Time Abandon Existi ng lrrigation Well 1 LS $5,000.00 15 30 CY page 13 of 13 Description Meridian City Council Meeting Agenda May 7, 2019 – Page 327 of 537 BID RESULTS IE ANID BID E: Settlers I acement DUE DATE & TIME:5,2019 2:30 IDN PKS-1920-1 VENDOR t(, tr E"ti E E'coE'E' Etrogt Eo :tt (, J o .cI (n BID AMOUNT aE-n IfI\\v:\ \ -\\N \ \l'I 7 )) I l,/ t I Opened bv:;--' U/dlft_ {*,_.a . \l\ \/14- Meridian City Council Meeting Agenda May 7, 2019 – Page 328 of 537 Re q u e s t f o r Q u o t e s R e s u l t s At t e s t : S a n d r a R a m i r e z VE N D O R Co o n s e W e l l D r i l l i n g & P u m p Ri v e r s i d e I n c Re c e i v e d b y : M i k e B a r t o n $1 4 2 , 8 9 5 . 0 0 BI D A M O U N T $1 3 7 , 9 9 6 . 7 1 DU E D A T E & T I M E : A p r i l 1 0 , 2 0 1 9 2 : 3 0 BI D N U M B E R : P K S - 1 9 2 0 - 1 0 1 2 0 . g - RE Q U E S T F O R Q U O T E S A F T E R N O B I D R C V D ' O N 4 / 5 / 1 9 BI D N A M E : S e t t l e r s P a r k W e l l R e p l a c e m e n t Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 3 2 9 o f 5 3 7 EIDIAINDAH ,!-- CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 T Project File Name/Number: Item Title: Approval of Award of Bid and Agreement to Challenger Companies, Inc. For SCADA PRV'S Upgrades 22, 31 and 32 project for a Not -to - Exceed amount of $79,400.00 Meeting Notes: 9 I TEM SHEET C ouncil Agenda I tem - 7.T. Presenter: Estimated Time f or P resentation: Title of I tem - Approval of Award of B id and agreement to C hallenger C ompanies, Inc. for “S C AD A P RV ’s Upgrades 22, 31, & 32” project for a Not-To-E xceed amount of $79,400.00. C ouncil Notes: Purchasing Manager to sign contract af ter council approval. T hank you. AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 5/2/2019 Contract C hecklist Cover Memo 5/2/2019 Requisition Cover Memo 5/2/2019 B udget R eport Cover Memo 5/2/2019 B id Results Cover Memo 5/2/2019 Construction Contract Cover Memo 5/2/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 5/3/2019 - 11:17 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 330 of 537 Page 1 Memo To: Chris Johnson, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Dean Stacey; Keith Watts Date: 5/2/2019 Re: May 7 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the May 7 th City Council Consent Agenda for Council’s consideration. Approval of Award of Bid and agreement to Challenger Companies, Inc. for “SCADA PRV’s Upgrades 22, 31, & 32” project for a Not-To-Exceed amount of $79,400.00. Recommended Council Action: Award of Bid and Approval of Purchase Order to Challenger Companies, Inc. for the Not-To-Exceed amount of $79,400.00 and authorize Purchasing Manager to sign the Purchase Order for the Not-to- Exceed amount of $79,400.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda May 7, 2019 – Page 331 of 537 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A++ Payment and Performance Bonds Received (Date): Rating: A Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final $79,400 Dean Stacey If yes, has policy been purchased? Consultant - CH2M - Jacobs / Contractor - Challenger III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 60 3400 94300 10919.B TASK ORDER N/A RFP / RFQ BID VII. TASK ORDER SELECTION (Project Manager to Complete) 5/2/2019 Award based on Low Bid Highest Ranked Vendor Selected VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved Warren Stewart 5/2/2019 May 2, 2019 I. PROJECT INFORMATION 5/2/2019 1/15/2020 2019 4/2/2019 Public Works SCADA Controls Upgrades, PRV's 22, 31, 32 V. BASIS OF AWARD 4/24/2019 May 1, 2019 IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION N/A N/A N/A N/A N/A N/A Goodstanding C-12879 3/31/2020 Meridian City Council Meeting Agenda May 7, 2019 – Page 332 of 537 3490 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 3 3 3 o f 5 3 7 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra - Unposted Transactions Included In Report 60 - Enterprise Fund 3490 - Water Construction Projects From 10/1/2018 Through 9/30/2019 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 94300 Capital - Electronics 10680 SCADA Upgrades PRV's 2, 6, 10, 14, 23 and 26 196.20 0.00 196.20 100.00% 10746 PRV's 14 & 18 Control Systems Upgrade 29,871.75 16,319.50 13,552.25 45.37% 10919 SCADA System Upgrades PRV's 22, 31, 32 110,327.37 7,782.87 102,544.50 92.95% 10930 SCADA System Upgrades 7,647.30 0.00 7,647.30 100.00% Total Capital Outlay 148,042.62 24,102.37 123,940.25 83.72% TOTAL EXPENDITURES 148,042.62 24,102.37 123,940.25 83.72% Date: 4/8/19 04:15:55 PM Page: 1Meridian City Council Meeting Agenda May 7, 2019 – Page 334 of 537 CITY OF MERIDIAN SCADA Controls Upgrades - PRVs 22, 31, 32 BID ABSTRACT PW-1922-10919.a BID OPENING 17-Apr-19 Item No.Description Qty Unit Unit Price Bid Item Total Unit Price Bid Item Total Unit Price Bid Item Total PRV 22 -$ -$ -$ -$ -$ -$ 1 Mobilization / Demobilization LS 1 2,300.00$ 2,300.00$ 1,300.00$ 1,300.00$ 1,170.00$ 1,170.00$ 2 Removal of Existing PRV Control Panel, Conduit and Wiring LS 1 2,600.00$ 2,600.00$ 500.00$ 500.00$ 1,860.00$ 1,860.00$ 3 Trenching/Boring, Traffic Control, Site Restoration LS 1 2,200.00$ 2,200.00$ 3,700.00$ 3,700.00$ 5,580.00$ 5,580.00$ 4 Panel Support Rack(s), Concrete pad(s)LS 1 4,800.00$ 4,800.00$ 1,700.00$ 1,700.00$ 6,530.00$ 6,530.00$ 5 Meter, Loadcenter, and Breakers LS 1 800.00$ 800.00$ 500.00$ 500.00$ 1,040.00$ 1,040.00$ 6 PRV Control Panel Assembly, Installation and Testing LS 1 17,600.00$ 17,600.00$ 13,000.00$ 13,000.00$ 22,350.00$ 22,350.00$ 7 Electrical Conduit, Wire, Grounding, Materials and Installation LS 1 3,800.00$ 3,800.00$ 6,765.00$ 6,765.00$ 11,900.00$ 11,900.00$ PRV 31 -$ -$ -$ -$ -$ -$ 1 Mobilization / Demobilization LS 1 2,300.00$ 2,300.00$ 1,300.00$ 1,300.00$ 1,270.00$ 1,270.00$ 2 Trenching/Boring, Traffic Control, Site Restoration LS 1 3,200.00$ 3,200.00$ 4,600.00$ 4,600.00$ 13,580.00$ 13,580.00$ 3 Panel Support Rack(s), Concrete pad(s)LS 1 4,400.00$ 4,400.00$ 1,700.00$ 1,700.00$ 6,300.00$ 6,300.00$ 4 Meter, Loadcenter, and Breakers LS 1 800.00$ 800.00$ 500.00$ 500.00$ 1,040.00$ 1,040.00$ 5 PRV Control Panel Assembly, Installation and Testing LS 1 17,200.00$ 17,200.00$ 12,500.00$ 12,500.00$ 22,350.00$ 22,350.00$ 6 Electrical Conduit, Wire, Grounding, Materials and Installation LS 1 4,700.00$ 4,700.00$ 6,718.00$ 6,718.00$ 10,200.00$ 10,200.00$ PRV 32 -$ -$ -$ -$ -$ -$ 1 Mobilization / Demobilization LS 1 2,300.00$ 2,300.00$ 1,300.00$ 1,300.00$ 1,270.00$ 1,270.00$ 2 Trenching/Boring, Traffic Control, Site Restoration LS 1 1,300.00$ 1,300.00$ 1,900.00$ 1,900.00$ 3,280.00$ 3,280.00$ 3 Panel Support Rack(s), Concrete pad(s)LS 1 4,500.00$ 4,500.00$ 1,700.00$ 1,700.00$ 6,300.00$ 6,300.00$ 4 Meter, Loadcenter, and Breakers LS 1 800.00$ 800.00$ 500.00$ 500.00$ 1,040.00$ 1,040.00$ 5 PRV Control Panel Assembly, Installation and Testing LS 1 17,200.00$ 17,200.00$ 13,000.00$ 13,000.00$ 22,350.00$ 22,350.00$ 6 Electrical Conduit, Wire, Grounding, Materials and Installation LS 1 4,200.00$ 4,200.00$ 6,217.00$ 6,217.00$ 10,310.00$ 10,310.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ TOTAL BASE BID 97,000.00$ 79,400.00$ 149,720.00$ AME Electric Challenger Co DR Pipeline Meridian City Council Meeting Agenda May 7, 2019 – Page 335 of 537 CONTRACT FOR PUBLIC WORKS CONSTRUCTION SCADA CONTROLS UPGRADES — PRV's 22, 31, & 32 PROJECT # 10919.a THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this G day of May 2019, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and CHALLENGER COMPANIES, INC. , hereinafter referred to as "CONTRACTOR", whose business address is 1415 Madison Ave. Nampa, ID 83687 and whose Public Works Contractor License # is C- 12879 -AAA -1-3-4 . INTRODUCTION Whereas, the City has a need for services involving SCADA Contro Upgrades — PRV's 22, 31, & 32; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. SCADA CONTROLS UPGRADES — PRV's 22, 31, & 32 page 1 of 15 Project 10919.a 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal,- state and city laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor underthis Agreement, Contractor makes no otherwarranties, either express or implied, as part of this Agreement. 1 .4 Services and work provided by the Contractor at the City's request underthis Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutualwritten consent of the parties. 2.1 The Contractor shall be compensated on a Not-To-Exceed basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for the Not-To-Exceed amount of $79.400.00. 2.2 The Contractor shall provide the City with a monthly statement and supporting invoices, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or rnockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) or unless sooner SCADA CONTROLS UPGRADES - PRV,s 22, 31, & 32 Project 10919." 'age?ot 14 2. Consideration Meridian City Council Meeting Agenda May 7, 2019 – Page 337 of 537 terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some other method or time of termination is listed in Exhibit A. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. 3.3 Should City fail to pay Contractor all or any part of the compensation set forth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 4. Liquidated Damages: Substantial Completion shall be accomplished within 75 (seventy-five) calendar days from Notice to Proceed. This project shall be considered Substantially Complete when the Owner has full and unrestricted use and benefit of the facilities, both from an operational and safety standpoint, and only minor incidental work, corrections or repairs remain for the physical completion of the total contract. Contractor shall be liable to the City for any delay beyond this time period in the amount of $150.00 (one hundred-fifty dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. Upon receipt of a Notice to Proceed, the Contractor shall have 90 (ninety) calendar days to complete the work as described herein. Contractor shall be liable to the City for any delay beyond this time period in the amount of $150.00 (one hundred- fifty dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. See Milestones listed in the Payment Schedule for Substantial Completion. 5. Termination: 5.1 lf, through any cause, CONTRACTOR, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations underthis Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the etfective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. ln the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement SCADA CONTROLS UPGRADES - PRV's 22,31, &32 Project 10919.a Page 3 of 14 Meridian City Council Meeting Agenda May 7, 2019 – Page 338 of 537 shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for gny work satisfactorily complete hereunder. 5.2 Notwithstanding the above, CONTRACTOR shallnotbe relieved of liabilityto the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 6. lndependent Contractor: 6.1 ln all matters pertaining to this agreement, CONTRACTOR shallbe acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 6.2 Contractor, its agents, officers, and employees are and at alltimes during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 6.3 Contractor shall determine the method, details and means of performlng the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. lf in the performance of thisAgreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 7. Sub-Contractors: Contractor shall require that all of its sub-contractors be licensed per State of ldaho Statute # 54-1901 8. Removal of Unsatisfactory Employees: The Contractor shall only furnish employees who are competent and skilled forwork under this contract. lf, in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and SCADA CONTROLS UPGRADES - PRV,s 22,31, &32 Project 10919., 'age 4 ol 14 Meridian City Council Meeting Agenda May 7, 2019 – Page 339 of 537 conditions of the contract, threatens or uses abusive language while on City property, or is otherqise unsatisfactory, that employee shall be removed _from all work under this contract. 9. lndemnification and lnsurance: 9.1 CONTRACTOR shall indemnify and save and hold harmless CITY and it's elected officials, officers, employees, agents, and volunteers from and for any and all losses, claims, actions, judgments for damages, or injury to persons or propefi and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of CITY or its employees. CONTRACTOR shall maintain, and specificallv aqrees that it will maintain. throuqhout the term of this Aqreement. liability insurance. in which the CITY shallbe named an additionalinsured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability lnsurance One Million Dollars ($1 ,000,000) per incident or occurrence and Workers' Compensation lnsurance, in the statutory limits as required by law. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide ClTYwith a Certificate of lnsurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. ln the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, ldaho 83642. 9.2 lnsurance is to be placed with an ldaho admitted insurerwith a Best's rating of no less than A-. 9.3 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. SCADA CONTROLS UPGRADES - PRV's 22,31, &32 Pro;ect 109i9., oage 5 of 14 Meridian City Council Meeting Agenda May 7, 2019 – Page 340 of 537 9.4 To the extent of the indemnity in this contract, Contractor's lnsurance coverage shallbe primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance orself-insurance maintained bythe City or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. 9.5 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 9.6 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 9.7 The limits of insurance described herein shall not limit the liability of the Co ntracto r a nd Contractor's a ge nts, rep resentatives, employees or su bcontracto rs. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 11. Bonds: Payment and Performance Bonds are required on all Public Works lmprovement Projects per the ISPWC and the City of Meridian Supplemental Specifications & Drawings to the ISPWC, which by this reference are made a part hereof. Contractor is required to furnish faithful performance and payment bonds in the amount of 100% of the contract price issued by surety licensed to do business in the State of ldaho with a Best's rating of no less than A-. ln the event that the contract is subsequently terminated for failure to perform, the contractor and/or surety will be liable and assessed for any and all costs for the re-procurement of the contract services. 12. Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years from the date of the City of Meridian acceptance per the ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC and any modifications, which by this reference are made a part hereof. All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty from the date of City's acceptance of the corrected work. SCADA CONTROLS UPGRADES - PRV,s 22,31, &32 page 6 of 14 Project 10919.a Meridian City Council Meeting Agenda May 7, 2019 – Page 341 of 537 13. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 14. Taxes: The City of Meridian is exempt from Federal and State taxes and will execute the required exemption certificates for items purchased and used by the City. ltems purchased by the City and used by a contractor are subject to Use Tax. All other taxes are the responsibility of the Contractor and are to be included in the Contractor's Bid pricing. 15. MeridianStormwaterSpecifications: All construction projects require either a Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of Meridian Construction Stormwater Management Program (cswMP) manual. The CSWMP manual containing the procedures and guidelines can be found at this add ress : http ://www. merid ia ncitv. oro/environ menta l. aspx?id = 1 36 1 8. Contractor shall retain all stormwater and erosion control documentation generated on site during construction including the SWPPP manual, field inspections and amendments. Prior to final acceptance of the job by the City the contractor shall return the field SWPPP manual and field inspection documents to the City for review. A completed Contractor Request to File Project N.O.T. with the EPA form shall be provided to the City with the documents. These documents shall be retained, reviewed and approved by the City priorto final acceptance of the project. 16. ACHD: Contractor shall be responsible for coordinating with the City to obtain appropriate ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs due to Contractor's violation of any ACHD policy. City shall certify to ACHD that Contractor is authorized to obtain a Temporary Highway and Right-of-Way Use Permit from ACHD on City's behalf. The parties acknowledge and agree that the scope of the agency granted by such certification is limited to, and conterminous with, the term and scope of this Agreement. 17. Reports and lnformation: 17.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. SCADA CONTROLS UPGRADES - PRV,s 22,31, &32 Project 10919." oage 7 of 14 Meridian City Council Meeting Agenda May 7, 2019 – Page 342 of 537 17.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 18. Audits and lnspections: At any time during normal business hours and as often as the clrY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. coNTRACToR shall permit the clrY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 19. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 20. Equal Employment Opportunity: ln performing the work herein, Contractor agrees to comply with the provisions of Title Vl and vll of the civil Rights Act, Revenue Sharing Act riile 31, u.s. code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. Contractor will take affirmative action during employment or training to insure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. ln performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 21. Employment of Bona Fide ldaho Residents: Contractor must comply with ldaho State Statute 44-1002 which states that the Contractor employ ninety-five percent (95%) bona fide ldaho residents. 22. Advice of Attorney: SCADA CONTROLS UPGRADES - PRV's 22,31, &32 page 8 of 14 Project 10919.a Meridian City Council Meeting Agenda May 7, 2019 – Page 343 of 537 Each party warrants and rgpresents that in executing this Agreement. lt has received independent legal advice from its attorney's or the opportunity to seek such advice. 23. Aftorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys'fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 24. GonstructionandSeverability: lf any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 25. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 26. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 27. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 28. Payment Request: Payment requests shall be submitted to City of Meridian through the City's project management software. The Project Manager will compare the invoice against the Payment Schedule in the Agreement for compliance. Upon approval that the work has been done and is in compliance with the Agreement, the Project Manager will approve the pay request for processing. City of Meridian payment terms are Net 30 SCADA CONTROLS UPGRADES - PRV's 22,31, &32 Project 10919.a Page 9 of 14 Meridian City Council Meeting Agenda May 7, 2019 – Page 344 of 537 from the date City receives a correct invoice. Final payment will not be released until the City has received a tax release fro6 the Tax Commission. Retainage of five percent (5%) of the current contract value will be withheld from the final pay application(s) until final completion has been met and releases from both the ldaho Tax Commission and Surety have been received by the City. 29. Cleanup: Contractor shall keep the worksite clean and free from debris. At completion of work and prior to requesting final inspection, the Contractor shall remove all traces of waste materials and debris resulting from the work. Final payment will not be made if cleanup has not been performed. 30. Order of Precedence: The order or precedence shall be the contract agreement, the lnvitation for Bid document, then the winning bidders submitted bid document. 31. Compliance with Laws: ln performing the scope of work required hereunder, CONTRACTOR shallcomply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 32. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of ldaho, and the ordinances of the City of Meridian. 33. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: CITY City of Meridian Purchasing Manager 33 E Broadway Ave Meridian, lD 83642 208-489-0417 SCADA CONTROLS UPGRADES - PRV's 22,31 , & 32 page 10 of 14 Project '1 09'19.a CONTRACTOR CHALLENGER COMPAN IES, INC. Attn: Jason Wright 1415 Madison Ave. Nampa, lD 83687 Phone: 208-461-0608 Email : jason@challengercompan ies.com ldaho Public Works License #C-12879-AAA-1-3-4 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. Meridian City Council Meeting Agenda May 7, 2019 – Page 345 of 537 34. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. Dated: 5"1 "GO lq Approved by Council: 5 "-1 r Attest: Ch Ok�n5t7n, Zt'�cxi Purchasin Ap roval BY: KEIT T S, urch sing Manager Dated:— Project Manager Dean Stacey CHALLENGER COMPANIES, INC. BY: JA RIGHT )unci 1 P►c6iaerlA- Dated: S // / / fu = Civ, of �E IDR IANC �^ IDAHO SCADA CONTROLS UPGRADES — PRV's 22, 31, & 32 page 11 of 14 Project 10919.a biRR6'IN� nt Appro I BY WSTEWA T, City Engineer Dated: EXHIBIT A SCOPE OF WORK REFER TO INVITATION TO BID PW-l922-10919.a ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the lnvitation to Bid Package # PW-1922-10919.a, are by this reference made a part hereof. SPECIFICATIONS / SCOPE OF WORK All construction work shall be done in accordance with the current version of the ldaho Standards for Public Works Construction (ISPWC), the 2013 City of Meridian Supplemental Specifications to the ISPWC (and any Addendums). See separate attached documents: Plans - SCADA Controls Upgrades PRV's 22,31, & 32 by CH2M - Jacobs dated 01-18-2019 (pnv 22- io pases, pRV 3't - 10 pages, PRV 32 - 10 pages) SCADA CONTROLS UPGRADES - PRV's 22,31, &32 page 12 ot 14 Project 10919.a o Meridian City Council Meeting Agenda May 7, 2019 – Page 347 of 537 A. Exhibit B MILESTONE / PAYMENT SCHEDULE Total and complete compensation for this Agreement shall not exceed $79,400.00. MILESTONE DATES/SCHEDULE Milestone 1 Substantial Completion 75 Days from Notice to Proceed Milestone 2 Final Completion 90 Days from Notice to Proceed PRICING SGHEDULE Contract includes furnishing all labor, materials, equipment, and incidentals as required for the SCADA CONTROLS UPGRADES PRV's 22, 31 , & 32 per IFB PW-1922-10919.a. NOT TO EXCEED CONTRACT TOTAL.$79,400.00 Contract is a not to exceed amount. Line I additional increases or decreases in work item pricing below will be used for invoice verification and any requested by city. The City will pay the contractor based on actual quantities of each item of work in accordance with the contract documents. Contract Pricing Schedule Item No.Description Quantity Unit Price PRV 22 1 Mobilization / Demobilization LS 1 $1,300.00 2 Removal of Existing PRV Control Panel, Conduit and Wiring LS 1 $500.00 3 Trenching/Boring, Traffic Control, Site Restoration LS 1 $3,700.00 4 Panel Support Rack(s), Concrete pad(s)LS 1 $1,700.00 5 Meter, Loadcenter, and Breakers LS 1 $500.00 6 PRV Control PanelAssembly, lnstallation and Testing LS 1 $13,000.00 7 Electrical Conduit, Wire, Grounding, Materials and lnstallation LS 1 $6,765.00 PRV 31 1 Mobilization / Demobilization LS 1 $1,300.00 2 Trenching/Boring, Traffic Control, Site Restoration LS 1 $4,600.00 3 Panel Support Rack(s), Concrete pad(s)LS 1 $1,700.00 4 Meter, Loadcenter, and Breakers LS 1 $500.00 5 PRV Control PanelAssembly, lnstallation and Testing LS 1 $12,s00.00 6 Electrical Conduit, Wire, Grounding, Materials and lnstallation LS 1 $6,718.00 SCADA CONTROLS UPGRADES - PRV's 22,31, &32 page 13 of 14 Project 10919.a Meridian City Council Meeting Agenda May 7, 2019 – Page 348 of 537 PRV 32 L Mobilization / Demobilization LS 1 $1.300.00 2 Trenching/Boring, Traffic Control, Site Restoration LS 1 $1,900.00 3 Panel Support Rack(s), Concrete pad(s)LS 1 $1,700.00 4 Meter, Loadcenter, and Breakers LS 1 $500.00 5 PRV Control PanelAssembly, lnstallation and Testing LS 1 $13,000.00 6 Electrical Conduit, Wire, Grounding, Materials and lnstallation LS 1 $6,217.00 SCADA CONTROLS UPGRADES - PRV's 22,31, &32 page 14 ot 14 Project 10919.a Meridian City Council Meeting Agenda May 7, 2019 – Page 349 of 537 �/rE IDIZ IAN,'= - CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 U Project File Name/Number: Item Title: AP Invoices for Payment 04/19/2019 - $1,228.873.82 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.U. Presenter: Estimated Time f or P resentation: Title of I tem - AP Invoices for P ayment - 04/19/19 - $1,228,873.82 C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment Cover Memo 4/26/2019 RE V I E WE RS : Department Reviewer Action D ate F inance.J ohnson, Chris Approved 4/29/2019 - 10:31 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 350 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ADNAN RUDAN Per Diem:A.Rudan, Honor Guard Funeral, Portland, OR 165.00 01 General Fund GREG KORTAN Per Diem:G.Kortan, Honor Guard Funeral, Portland, OR 165.00 01 General Fund TRACY BASTERRECHEA Per Diem:T.Basterrechea VPD Int'l Judo Clinic, BurnabyBC CA 571.50 Total 01 General Fund 901.50 60 Enterprise Fund DIETER & REGINA BAYER Refund: Wat/Sew/Trash; 265 E. Calderwood 4,963.86 60 Enterprise Fund REPUBLIC SERVICES, INC.Republic Trash Services March 2019 1,223,008.46 Total 60 Enterprise Fund 1,227,972.32 Report Total 1,228,873.82 Date: 4/19/19 09:53:39 AM Page: 1Meridian City Council Meeting Agenda May 7, 2019 – Page 351 of 537 EIDIAN,*-- DAHJ CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 V Project File Name/Number: Item Title: AP Invoices for Payment 4/25/2019 - $62,472.53 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.V. Presenter: Estimated Time f or P resentation: Title of I tem - AP Invoices for P ayment - 04/25/19 - $62,472.53 C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment Cover Memo 5/2/2019 RE V I E WE RS : Department Reviewer Action D ate F inance.J ohnson, Chris Approved 5/2/2019 - 11:19 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 352 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund IDAHO EMPLOYMENT LAWYERS PLLC Settlement 62,142.53 01 General Fund ROBERT SIMISON Per Diem:R.Simison,BOI Metro Ch Leader Conf,SunValley,ID 165.00 01 General Fund TAMMY DEWEERD Per Diem:T.DeWeerd,BOI Metro CH Leader Conf,SunValley,ID 165.00 Total 01 General Fund 62,472.53 Report Total 62,472.53 Date: 4/25/19 09:25:06 AM Page: 1Meridian City Council Meeting Agenda May 7, 2019 – Page 353 of 537 EIDIANDAHO C-- CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 W Project File Name/Number: Item Title: AP Invoices for Payment 4/30/2019 - $153,690.39 Meeting Notes: ryl I TEM SHEET C ouncil Agenda I tem - 7.W. Presenter: Estimated Time f or P resentation: Title of I tem - AP Invoices for P ayment - 04/30/19 - $153,690.39 C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment Cover Memo 5/2/2019 RE V I E WE RS : Department Reviewer Action D ate F inance.J ohnson, Chris Approved 5/2/2019 - 11:23 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 354 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund AFLAC April 2019 AFLAC 3,750.29 01 General Fund CABLE ONE #112461900 City Hall Cable Service 04/16/19 - 05/15/19 58.46 01 General Fund CALIFORNIA STATE DISBURSEMENT UNIT Case#200000001821200 Gary Vanderstraeten Child Support Apr19 250.00 01 General Fund CAROLYN SINNARD Reimbursement: Vests for MSAB Volunteers 2019 96.21 01 General Fund CHARLIE BUTTERFIELD Per Diem:C.Butterfield,ID Fire Chief's Conf,Coeur d'Alene,ID 274.50 01 General Fund DISCOVERY BENEFITS 19-0131 Cobra Monthly Fees $314.25/FSA Monthly Fees $1012.50 1,326.75 01 General Fund DISCOVERY BENEFITS Flex April 10 22,786.30 01 General Fund GERALD HENDRICK Per Diem:G.Hendrick,ID Fire Chief's Conf,Coeur d'Alene,ID 274.50 01 General Fund IAFF LOCAL 4627 #4627 Firefighters Dues April 2019 6,577.34 01 General Fund IDAHO POWER #2200773816 City Hall Power April 2019 6,133.23 01 General Fund IDAHO POWER #2205054725 PD Power April 2019 2,870.79 01 General Fund IDAHO POWER #2224444402 Fuller Park Power April 2019 559.60 01 General Fund IDAHO POWER Fire Department Power - April 2019 2,005.74 01 General Fund INTERMOUNTAIN GAS 09816230008 April 2019 4,679.01 01 General Fund JOE BONGIORNO Per Diem:J.Bongiorno,ID Fire Chief's Conf,Coeur d'Alene,ID 274.50 01 General Fund JUSTIN WINKLER Per Diem:J.Winkler,ID Fire Chief's Conf,Coeur d'Alene,ID 274.50 01 General Fund KEYBANK City of Meridian HSA Contributions April 2019 2,239.99 01 General Fund MARK NIEMEYER Per Diem:M.Niemeyer,ID Fire Chief's Conf, Coeur d'Alene,ID 335.50 01 General Fund NAGE Local R-14 687 April 2019 28.00 01 General Fund NATIONWIDE RETIREMENT SOLUTIONS, INC April 2019 Pre Tax Contribution 40,503.43 01 General Fund NATIONWIDE RETIREMENT SOLUTIONS, INC April 2019 Roth Contributions 13,742.39 01 General Fund RYAN MCKELL Expense Report:R.McKell,2019 APA Nat'l Conf,San Francisco,CA 71.46 01 General Fund SCHINDLER ELEVATOR CORP Elevator Service Agreement 2019 $30.00 diff 30.00 01 General Fund SHAWN HARPER Per Diem:S.Harper, ID Fire Chief's Conf, Coeur d'Alene,ID 152.50 01 General Fund UNITED WAY OF TREASURE VALLEY #17426 April 2019 Contributions 396.59 01 General Fund WINEGLASS ENTERTAINMENT INC 19-0306 FY19 Concerts on Broadway Production 5,000.00 Total 01 General Fund 114,691.58 Date: 4/30/19 01:57:57 PM Page: 1Meridian City Council Meeting Agenda May 7, 2019 – Page 355 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 07 Impact Fund ALL AMERICAN INSURANCE 220/Builders Risk Insurance 2019 annual premium, St. 6 7,863.00 Total 07 Impact Fund 7,863.00 60 Enterprise Fund ADA COUNTY SHERIFF'S OFFICE #18007695 M Edwards April 2019 613.22 60 Enterprise Fund AFLAC April 2019 AFLAC 625.79 60 Enterprise Fund DISCOVERY BENEFITS Flex April 10 7,905.70 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING Case#415054 Andrew Deighton Child Support April 2019 300.00 60 Enterprise Fund INTERMOUNTAIN GAS 09816230008 April 2019 10,183.30 60 Enterprise Fund JAYSON & MEGAN RONK Refund:Wat/Sew/Trash: 796 Fallingbranch Ct.1,000.00 60 Enterprise Fund KEYBANK City of Meridian HSA Contributions April 2019 1,316.63 60 Enterprise Fund NATIONWIDE RETIREMENT SOLUTIONS, INC April 2019 Pre Tax Contribution 5,875.12 60 Enterprise Fund NATIONWIDE RETIREMENT SOLUTIONS, INC April 2019 Roth Contributions 2,266.86 60 Enterprise Fund PATRICK COTTEN Expense Report:P.Cotten,APWA-RMC,Fairmont,MT 449.19 60 Enterprise Fund SHANE & TENILLE KELLY Overpayment to 3007 W Tubac Dr 540.00 60 Enterprise Fund UNITED WAY OF TREASURE VALLEY #17426 April 2019 Contributions 60.00 Total 60 Enterprise Fund 31,135.81 Report Total 153,690.39 Date: 4/30/19 01:57:57 PM Page: 2Meridian City Council Meeting Agenda May 7, 2019 – Page 356 of 537 E IDIAN DAHO CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 X Project File Name/Number: Item Title: AP Invoices for Payment 5/01/2019 - $222,430.50 Meeting Notes: Y, I TEM SHEET C ouncil Agenda I tem - 7.X . Presenter: Estimated Time f or P resentation: Title of I tem - AP Invoices for P ayment - 05/01/19 - $222,430.50 C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment Cover Memo 4/26/2019 RE V I E WE RS : Department Reviewer Action D ate F inance.J ohnson, Chris Approved 4/29/2019 - 10:32 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 357 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ADVANCE AUTO PARTS oil & lug nut for equipment - qty 2 10.53 01 General Fund ADVANCE AUTO PARTS plug & nuts for Fuller Park pressure washer - qty 2 6.00 01 General Fund ADVANCE AUTO PARTS sprayer battery box - qty 1 9.37 01 General Fund ADVANCED HARDWARE SUPPLY, INC.sanding discs - qty 2 43.20 01 General Fund ADVANTAGE GEAR 19-0215 220/2 pr wildland pants 457.17 01 General Fund AMERICAN MECHANICAL CORP 220/ST. 2, repair AC, install new electronic thermostat 253.40 01 General Fund ASSOC OF IDAHO CITIES Registration:G.Milam,AIC Spring Workshop NampaID 3/3A 15.00 01 General Fund ASSOC OF IDAHO CITIES Registration; L.Cavener, AIC Spring Workshop Nampa,ID 3/3A 15.00 01 General Fund BILL SCHULER Expense Report:B.Schuler,ComRisk Red Leader Conf, Reno,NV 12.00 01 General Fund BILLING DOCUMENT SPECIALISTS 19-0007 FY19 BIlls 04/05/19, Delinquent Notices 04/08/19 128.50 01 General Fund BOE - Boise Office Equipment XPN547404: Copier Usage 03/22/19 - 04/21/19 2,043.25 01 General Fund BRADY INDUSTRIES, LLC.220/ Towels, Bowl cleaner 74.93 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC 220/Repair & Mtnc MF017, oil/filter, replace tierods,PS Pump 1,526.82 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Rear Brakes, Alignment, Control Arm & Eng Mount #163 1,012.48 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Rt Transaxle Seal for Unit # 11 224.20 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and vehicle maintenance Vehicle #5; C20995/506920 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change for Unit # 121 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Valve Cover Gasket & Heater Hose for Unit #143 407.97 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC One Wheel to Fix Vibration for Unit # 525 284.65 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC snowtire change-over for fleet truck 2 - license C17280 67.90 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Tires & Trailer Axle Shaft for Unit # 4 605.56 01 General Fund BUCKS BAGS INC 220/24 SCBA Masks 480.00 01 General Fund CABLE ONE 220/digital device rental, FSC 2.92 01 General Fund CABLE ONE 220/digital device rental, ST. 2 5.76 01 General Fund CABLE ONE 220/Digital device rental, ST. 5 5.84 01 General Fund CHAVCO TREE & LANDSCAPE SERVICES, INC. Fire Station #1 Siberian Elm tree removal - qty 1 350.00 01 General Fund CINTAS First Aid Kit Maintenance 215.88 01 General Fund CLIMA-TECH CORPORATION Freezer Temp Monitor Repair in Evidence Room 753.00 01 General Fund CLOVERDALE NURSERY topsoil to fill tree holes at Fuller Park - qty 13 cu yds 262.50 01 General Fund D & B SUPPLY holesaw x 1; parts for trailer at Fuller Park x 5 69.34 01 General Fund DG NURSERY & TURF sod for Settlers MYB - qty 1,500 480.00 Date: 4/25/19 01:22:15 PM Page: 1Meridian City Council Meeting Agenda May 7, 2019 – Page 358 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund DIGLINE, INC.FY2019 Streetlight Power locates as of 3/31/19 1,491.07 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO 220/ Socket (1), Lamp ballasts (3) - Sta. 1 38.41 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO 220/ Wire nuts, Lamp ballasts (2)107.25 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Cradlepoint installation vehicle #13, VIN 4064/Mechanical In 322.00 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Left Push Bumper Light & Microphone Post Repair Unit # 165 171.98 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Troubleshoot Problems Radio,Controller,MDT Uni#62 222.00 01 General Fund FASTENAL COMPANY bolts for drinking fountains - qty 105 11.35 01 General Fund FASTENAL COMPANY chain for Heroes Park irrigation box - qty 12 17.09 01 General Fund FASTENAL COMPANY safety glasses - qty 7 35.52 01 General Fund FRED PRYOR SEMINARS annual training renewal Ashlee Druffel 6/15/19-6/14/20 199.00 01 General Fund FRED PRYOR SEMINARS Renewal-Mindi Smith 5/2019-5/2020 199.00 01 General Fund G & R AG PRODUCTS INC idler for Storey Park Grasshopper mower - qty 1 22.00 01 General Fund G & R AG PRODUCTS INC sprayer trailer parts - qty 52 172.45 01 General Fund H.D. FOWLER COMPANY gaskets for Storey Park pump station - qty 2 1.88 01 General Fund H.D. FOWLER COMPANY irrigation parts for Fuller Park - qty 225 160.25 01 General Fund H.D. FOWLER COMPANY irrigation parts for Fuller Park - qty 24 15.39 01 General Fund H.D. FOWLER COMPANY parts for Bear Creek Park drinking fountain - qty 12 15.30 01 General Fund H.D. FOWLER COMPANY surface drain parts for Kleiner Park - qty 4 58.76 01 General Fund H.D. FOWLER COMPANY valves for Tully Park freshwater line repair- qty 1 18.44 01 General Fund HALE INDUSTRIES INC 220/ Preventive maintenance, Ice machine 808.73 01 General Fund HOME DEPOT CREDIT SERVICES Dewalt pressure washer x 1; Rake,DrillBit,Blade,TapeMeasure 1,277.00 01 General Fund HOME DEPOT CREDIT SERVICES Safety Glasses for CSO's 19.97 01 General Fund HORIZON DISTRIBUTORS INC gas cans for south parks - qty 2 87.56 01 General Fund HORIZON DISTRIBUTORS INC hydraulic fitting for mower - qty 1 27.49 01 General Fund HORIZON DISTRIBUTORS INC spark plug cap for mower 11 - qty 1 9.68 01 General Fund HORIZON DISTRIBUTORS INC weed eater line - qty 3 150.12 01 General Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards K. Pitt; A. Gustafsen; D. May 138.75 01 General Fund IDAHO CORRECTIONAL INDUSTRIES business cards:Hersh, Holmes, Leonard 138.75 01 General Fund IDAHO PRESS-TRIBUNE Bengal Parking, Quintale Condos, ICOM Parking, Bainbridge 103.38 01 General Fund IDAHO PRESS-TRIBUNE Booting Ordinance 63.48 01 General Fund IDAHO PRESS-TRIBUNE Grace Child Care, Wagner Farms, Bainbridge SE, Residential 162.07 01 General Fund IDAHO PRESS-TRIBUNE Ord# 19-1819 (H-2018-0061) 720 E. Ustick Rd.151.71 01 General Fund IDAHO PRESS-TRIBUNE Ord# 19-1820; Amending Background Checks 74.04 01 General Fund IDAHO PRESS-TRIBUNE Ordinance 19-1815A; Vehicle Immobilization 75.77 Date: 4/25/19 01:22:15 PM Page: 2Meridian City Council Meeting Agenda May 7, 2019 – Page 359 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund IMPACT PEST SERVICES pest control at Homecourt 4/19/19 109.00 01 General Fund INDEPENDENCE INDOOR SHOOTING 19-0267 Monthly Shooting Range Membership - April 2019 4,515.00 01 General Fund INTERSTATE ALL BATTERY CENTER Batteries for Keyless Remotes and Rifle Scope 22.10 01 General Fund INTERSTATE ALL BATTERY CENTER Batteries for Patrol & Training Rifle 60.82 01 General Fund KB PRINTS P.D. New Recruit T-Shirts Qty.30 322.50 01 General Fund L.N. CURTIS AND SONS 19-0216 220/credit 7 pr returned pants, Inv #INV265094 (726.53) 01 General Fund L.N. CURTIS AND SONS 19-0216 220/credit, 4 pr pants returned, Inv#INV264422 (415.16) 01 General Fund L.N. CURTIS AND SONS 19-0216 220/workrite unhemmed pants, stock, 22 pr 2,382.83 01 General Fund L.N. CURTIS AND SONS Uniform Holster 42.00 01 General Fund L.N. CURTIS AND SONS Uniform Holster Equipment 260.00 01 General Fund LARRY MILLER SUNDANCE DODGE Left Turn Signal Lamp Assembly for Unit # 17 35.47 01 General Fund LOWE'S flatbed trailer & supplies - qty 6 607.24 01 General Fund MAPLOGIC CORPORATION MapLogic Layout Manager Annual Maintenance - Pro - Primary L 250.00 01 General Fund MARSHALL INDUSTRIAL CallNo: 63499 Call Date: 02/15/2019 Call Details: Install ne 475.00 01 General Fund MERIDIAN AUTOMOTIVE & MACHINE 220/Vehicle Assessment inspection charge 106.95 01 General Fund MERIDIAN AUTOMOTIVE & MACHINE Inspection/Eval for G100 Form & Oil Change Unit # 133 168.12 01 General Fund MICHAEL NETHERTON Expense Report:M.Netherton,Hostage Neg PhaseIII 88.03 01 General Fund MINUTEMAN, INC.key for Heritage ball field site box - qty 1 2.60 01 General Fund MISTER CAR WASH Fleet Washes for PD - March 2019 150.00 01 General Fund MOTION & FLOW CONTROL PRODUCTS air hoses & fitting for Kleiner Shop - qty 3 84.33 01 General Fund MOTION & FLOW CONTROL PRODUCTS drinking fountain parts for Bear Creek Park - qty 24 204.70 01 General Fund MOTION & FLOW CONTROL PRODUCTS fittings for Kleiner Shop - qty 2 18.18 01 General Fund MOTOROLA Portable Radio Programming Training for S.Pechin 1,500.00 01 General Fund MOTOROLA Portable Radio Training for B. Frasier 1,500.00 01 General Fund MOUNTAIN WEST, LLC landscape bark for Kleiner Park - qty 120 yds 3,240.00 01 General Fund NAPA AUTO PARTS 220/oil dry, all stations 399.00 01 General Fund NESMITH BROTHERS TOWING Tire Change Service Call Unit # 525 75.00 01 General Fund OFFICE DEPOT, INC.220/ Data magnet cards, 1 pk.7.67 01 General Fund OFFICE DEPOT, INC.220/ Electronic label maker for Logistics Division 35.62 01 General Fund OFFICE DEPOT, INC.220/ Heavy Duty Cleaner 21.29 01 General Fund OFFICE DEPOT, INC.220/ Paper, pens, message book 53.30 01 General Fund OFFICE DEPOT, INC.black printer toner, markers, & sheet protectors - qty 5 126.85 01 General Fund OFFICE DEPOT, INC.Clerks: Credit for Post Cards Inv#293807920001 (174.80) 01 General Fund OFFICE DEPOT, INC.Clerks: Lsr Card for PH Notices 183.40 Date: 4/25/19 01:22:15 PM Page: 3Meridian City Council Meeting Agenda May 7, 2019 – Page 360 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund OFFICE DEPOT, INC.Crtdg, DNJ, Prnthd, HP72 GY 456470, Crtdg, DNJ, Prnthd, HP72 198.75 01 General Fund OFFICE DEPOT, INC.Desk Calendar K. Pitt; WIreless mouse B. Bjornson/Dept Lapto 38.55 01 General Fund OFFICE DEPOT, INC.Mayor Office Supplies; Paper 22.52 01 General Fund OFFICE DEPOT, INC.pens, badge holders 43.33 01 General Fund OFFICE DEPOT, INC.Phone message log books; building services 29.07 01 General Fund OFFICE TEAM 19-0067 W/E 4/12/19 John Hale Records Retention 277.35 01 General Fund OFFICE TEAM 19-0301 Short Term Temporary Permit Tech for Building Dept. 1,598.03 01 General Fund OFFICE VALUE - MERIDIAN Credit for Packing Taped Returned - Wrong Size (22.90) 01 General Fund OFFICE VALUE - MERIDIAN Packing Tape for PD 20.15 01 General Fund OFFICE VALUE - MERIDIAN Plates,Forks,Knives for PD Staples,Pencils Paper 672.00 01 General Fund ON THE SPOT CLEANERS #15 Dry Cleaning for PD Uniforms 882.00 01 General Fund OVERHEAD DOOR COMPANY 220/repair garage door, St. 2 95.00 01 General Fund OXARC, INC.220/refill 8 medical oxygen cylinders 42.45 01 General Fund PLATT ELECTRIC SUPPLY 220/ LED lamps, Lamp ballasts (2), Kitchen pendant light 72.06 01 General Fund PORTAPROS, LLC portable toilets at Heritage ball fields 3/29/19 508.00 01 General Fund PORTAPROS, LLC portable toilets at Jabil Fields 3/29/19 508.00 01 General Fund Porter Lee Corporation Server Migration Service Ticket 80235 Quote 6963 675.00 01 General Fund POWER SYSTEMS WEST 220/Repair backup bldg generator, ST. 2 434.10 01 General Fund POWER SYSTEMS WEST 220/replace batteries on bldg generator 807.02 01 General Fund QUALITY ELECTRIC 18-0362 FINAL Phs2 Res Intrsct St Lting 12/1/18-1/31/19 2,809.76 01 General Fund QUALITY ELECTRIC 18-0535,19-0144,19-0202,Ph2 Lighting const. 12/1-1/31/19 24,930.99 01 General Fund QUALITY ELECTRIC 19-0053 FY19 Streetlight power locates as of 3/14/19 2,418.75 01 General Fund QUALITY ELECTRIC 19-0053,FY19 Streetlight locates 1/31-2/13/19 2,118.75 01 General Fund QUALITY ELECTRIC 19-0053,FY19 Streetlight Power Locates 1/22-1/31/19 2,756.25 01 General Fund QUALITY ELECTRIC 19-0053,FY19 Streetlight Power locates 3/14-4/1/19 3,731.25 01 General Fund QUALITY ELECTRIC 19-0053,FY2019 Streetlight Power locates 1/22-3/3/19 2,906.25 01 General Fund REVVED UP MOTORSPORTS Front Tire & Brakes for Unit # 526 394.97 01 General Fund RICOH USA, INC Copier Expense March 2019 Usage 120.67 01 General Fund RMT EQUIPMENT idler for Storey Park Grasshopper mower - qty 1 35.42 01 General Fund SALT LAKE WHOLESALE SPORTS 19-0180 Firearms Ammunition 483.58 01 General Fund SALT LAKE WHOLESALE SPORTS Firearms Purchase for Impact Team 765.20 01 General Fund SALT LAKE WHOLESALE SPORTS Firearms Training Equipment 6,381.00 01 General Fund SBI CONTRACTING coat hooks for all parks - qty 20 120.00 01 General Fund SIGNS, ETC Graphics Refresh for Unit # 526 219.00 Date: 4/25/19 01:22:15 PM Page: 4Meridian City Council Meeting Agenda May 7, 2019 – Page 361 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund SIGNS, ETC Lettering/Logo Vehicles 14-16 building svcs 435.00 01 General Fund SIGNS, ETC Refresh Graphics for Unit # 523 219.00 01 General Fund SIGNS, ETC Refresh Vinyl Graphics for Unit # 522 219.00 01 General Fund SIGNS, ETC RX Take Bakc Flyers for Meridian Pharmacies 622.50 01 General Fund SLHS SERVICE AREA Pre Employment Testing 467.00 01 General Fund SOUTHERN IDAHO ELECTRIC site electrical repairs at Fuller Park 1,401.24 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF018, Pump shift leak 306.00 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF044, add toggle switch for cradlepnt, replace battery 452.24 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF045, repair, power connect to litebar 204.00 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/Prev Mtnc, MF039 258.60 01 General Fund SYNCB/AMAZON 220/ Duster (3), Sta. 2, Janitorial 53.99 01 General Fund SYNCB/AMAZON 220/ Flashing beacons (3) - T-31 165.49 01 General Fund SYNCB/AMAZON 220/ Lanyards for thermal imagers 290.00 01 General Fund SYNCB/AMAZON 220/ Lysol spray (4), Sta. 5 22.48 01 General Fund SYNCB/AMAZON Uni-ball Gel RT Retractable Rollerball Pens, Micro Point, Bl (8.19) 01 General Fund TATES RENTS (GENERAL OFFICE)manlift rental for tree trimming at various sites 4/16-17/19 298.22 01 General Fund THE UPS STORE Postage to Return BWC to Factory for Replacement 15.86 01 General Fund THE UPS STORE Postage to Send BWC to Factory for Replacement 33.67 01 General Fund THE UPS STORE Postage to Send Evidence to Lab 46.91 01 General Fund THOMSON REUTERS-WEST PUBLISHING CORP Idaho Legislative Service - annual subscription 228.00 01 General Fund TOTAL SYSTEM SERVICES Humidifier Repairs in Server Room 451.00 01 General Fund TOTAL SYSTEM SERVICES HVAC Control Repair per J.Sweeney 82.00 01 General Fund TREASURE VALLEY COFFEE 220/Coffee for the Public Safety Training Center 43.45 01 General Fund TROPHY HOUSE PROS Engravings for annual Awards/Plaques 60.00 01 General Fund ULTRA TOUCH CAR WASH Basic wash Vehicle #'s 5; 8; 10 38.10 01 General Fund ULTRA TOUCH CAR WASH Basic wash Vehicle # 7 12.70 01 General Fund ULTRA TOUCH CAR WASH Basic wash Vehicle #10 C21128 12.70 01 General Fund ULTRA TOUCH CAR WASH Basic wash Vehicle #3 12.70 01 General Fund ULTRA TOUCH CAR WASH Basic wash vehicle #6 12.70 01 General Fund ULTRA TOUCH CAR WASH Basic wash Vehicles # 8; 9 25.40 01 General Fund ULTRA TOUCH CAR WASH Basic wash w/ mud charge Vehicle #2; basic wash veh #3 29.45 01 General Fund UNIFORMS 2 GEAR 19-0214 220/ Boots (1), D. Hill 296.37 Date: 4/25/19 01:22:15 PM Page: 5Meridian City Council Meeting Agenda May 7, 2019 – Page 362 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund UNIFORMS 2 GEAR Flex Fit Hats for Patrol Inventory 128.46 01 General Fund UNIFORMS 2 GEAR New Hire Gear - Aja 720.36 01 General Fund UNIFORMS 2 GEAR New Hire Gear - Federico 720.36 01 General Fund UNIFORMS 2 GEAR New Hire Gear - Ferronato 16.78 01 General Fund UNIFORMS 2 GEAR New Hire Gear - Harris 16.78 01 General Fund UNIFORMS 2 GEAR New Hire Gear - Lloyd 821.16 01 General Fund UNIFORMS 2 GEAR New Hire Gear - Overton 16.78 01 General Fund UNIFORMS 2 GEAR New Hire Gear - Robson 821.16 01 General Fund UNIFORMS 2 GEAR New Hire Gear - Villasano 64.22 01 General Fund UNIFORMS 2 GEAR Patrol Hats for Inventory 24.26 01 General Fund USA SOFTBALL OF IDAHO adult softball team & tournament fees - qty 102 3,270.00 01 General Fund WEIDNER & ASSOCIATES 18-0383 220/credit #52243, returned couplings (288.00) 01 General Fund WEIDNER & ASSOCIATES 220/ Annual SCBA Preventive Maintenance 1,722.65 01 General Fund WESTERN STATES EQUIPMENT CO FY19 Generator Maintenance @ PD Admin 376.84 01 General Fund WESTVET Vet Care for K9 Wyatt 691.78 01 General Fund WHITETAIL REAL ESTATE PHOTOGRAPHY Professional Photos of 3 Barns/5 Photos 50.00 01 General Fund WHITETAIL REAL ESTATE PHOTOGRAPHY Professional Photos of 33 E. Idaho Ave. Prior to Demo 50.00 01 General Fund WHITETAIL REAL ESTATE PHOTOGRAPHY Professional Photos of 703 Main St. Prior to Demo 50.00 01 General Fund WHITETAIL REAL ESTATE PHOTOGRAPHY Professional Photos of 713 Main Street Prior to Demo 50.00 01 General Fund WW GRAINGER, INC 220/ 4 AA & 4 AAA packs batteries 92.32 01 General Fund WW GRAINGER, INC 220/ Batteries, 9V (2), AAA (1)40.69 01 General Fund WW GRAINGER, INC 220/retractable cord reel for bay, St. 1, replacement 925.83 Total 01 General Fund 106,513.65 07 Impact Fund BUILDERS FIRSTSOURCE lumber for Discovery Park picnic tables - qty 10 114.19 07 Impact Fund HERSEY KYLE JR.04/19 - Water Play Log Sculpting for Discovery Park 915.00 07 Impact Fund HOME DEPOT CREDIT SERVICES Discovery Park picnic table lumber - qty 70 815.50 07 Impact Fund INTERSTATE ALL BATTERY CENTER wind meter battery for Discovery Park - qty 4 9.60 07 Impact Fund MATERIALS TESTING & INSPECTION 19-0254 220/Meetings, soil testing, concrete inspection, 1,089.70 07 Impact Fund MATERIALS TESTING & INSPECTION 19-0254 -220/St. 6 concrete inspect,PM fee, soil density fee 736.80 07 Impact Fund STRATA, INC.19-0229 Discovery Park materials testing 2/11-3/13/19 1,740.00 Total 07 Impact Fund 5,420.79 Date: 4/25/19 01:22:15 PM Page: 6Meridian City Council Meeting Agenda May 7, 2019 – Page 363 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund A COMPANY INC WRRF Cap Exp Porta Potty services 3/1-3/31/19 99.63 60 Enterprise Fund AIR FILTER SUPERSTORE WHOLESALE LLC HVAC pleated air filters (8 qty)32.80 60 Enterprise Fund AL CHRISTY Per Diem: A. Christy, Intrmtn Sect. of ITE Annual Meeting 266.00 60 Enterprise Fund ANGIE WILCH Expense Report:A.Wilch 2019 ABPA Conf, Salt Lake City, UT 2.50 60 Enterprise Fund BAIRD OIL Chev Turbine Oil for Pump Oil Change @ Well Sites Qty 15gl 286.65 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 19-0007 FY19 BIlls 04/05/19, Delinquent Notices 04/08/19 9,080.11 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS Bill Forms Stock - Qty 179,400 4,485.00 60 Enterprise Fund CDW GOVERNMENT Brother QL-820NWB Ultra Label Print 197.55 60 Enterprise Fund CIVIL SURVEY CONSULTANTS Gregory Lift Station water/sewer suvey 3/1-3/31/19 1,200.00 60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY Breaker to install 30amp plug for mixer hoist in centrate 122.40 60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY Returned zinc hubs (6 qty)(29.14) 60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY WRRF Centrate Mods Electrical materials 4/3/19 217.59 60 Enterprise Fund D & B SUPPLY 3 Gal Water Cooler Qty 2 57.98 60 Enterprise Fund DC ENGINEERING 17-0405,WWTP Primary Elect.Dist. design 3/15/19 11,550.00 60 Enterprise Fund DC ENGINEERING WRRF & Lift Station study as of 3/4/19 1,106.25 60 Enterprise Fund DUNG TRAN Refund:Wat/Sew/Trash: 1469 N. Inez Pl 105.38 60 Enterprise Fund ENVIRONMENTAL EXPRESS, INC.Peristaltic pump tubing (2 qty)171.86 60 Enterprise Fund FASTENAL COMPANY Pigskin gloves-size M, Nitrile gloves-size L (36 Qty)590.91 60 Enterprise Fund FERGUSON ENTERPRISES INC.Brass Tee, WDG Rest Gland, Meter Vault Qty 15 830.66 60 Enterprise Fund FERGUSON ENTERPRISES INC.Manhole Ring Qty 2 298.00 Date: 4/25/19 01:22:15 PM Page: 7Meridian City Council Meeting Agenda May 7, 2019 – Page 364 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund FERGUSON ENTERPRISES INC.MIP 3/4 Comp 113.47 60 Enterprise Fund FISHER SCIENTIFIC Spill clean up pads & socks (2 pkgs)123.92 60 Enterprise Fund FISHER SCIENTIFIC Spill clean up pillows & silver shield gloves (2 pkgs)266.47 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Nut & bolts for DO probes (26 qty)10.95 60 Enterprise Fund HOME DEPOT CREDIT SERVICES PVC pipe, coupling, shower head adheasive (6 qty)37.09 60 Enterprise Fund HYDRO LOGIC INC 19-0233 Well 20B assessment services 12/20-3/9/19 13,990.00 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business cards for Tom Otte 46.25 60 Enterprise Fund INTERMOUNTAIN SPECIALTY GASES Annual WRRF & LS gas detector testing & calibrations (11 qty 107.10 60 Enterprise Fund INTERSTATE ALL BATTERY CENTER Automotive Battery VEH C19968 Qty 1 158.64 60 Enterprise Fund L2 EXCAVATION, LLC.WRRF Cap Exp Water Sleeve install as of 4/3/19 9,612.00 60 Enterprise Fund MANAGEMENT PRO Refund:Wat/Sew/Trash: 1164 W. Olds River Dr.37.24 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0135,WRRF Capacity Exp,Spec Insp 3/17-3/30/19 1,905.60 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0365,WRRF Headworks inspections 3/17-3/30/19 166.20 60 Enterprise Fund MATERIALS TESTING & INSPECTION WWTP Electrical Dist Design 3/17-3/30/19 777.20 60 Enterprise Fund MODERN PRINTERS Driver's vehicle inspection forms (500 qty)82.00 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Service Line Flush Kit Suction Hose Qty 5 7.98 60 Enterprise Fund MYFLEETCENTER.COM Oil change, transmission conditioner & coolant replacement 211.98 60 Enterprise Fund OFFICE DEPOT, INC.replacement chair-Dev Support Specialist 425.24 60 Enterprise Fund OFFICE DEPOT, INC.Whiteboard for Tom O 24.99 60 Enterprise Fund OFFICE VALUE - MERIDIAN 6x4 Glass White Board Qty 1 445.45 Date: 4/25/19 01:22:15 PM Page: 8Meridian City Council Meeting Agenda May 7, 2019 – Page 365 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund OFFICE VALUE - MERIDIAN Desk Chair T. Reuter Qty 1 323.72 60 Enterprise Fund OFFICE VALUE - MERIDIAN Post Its, Copy Paper Qty 5 35.32 60 Enterprise Fund OFFICE VALUE - MERIDIAN Protector Sheets, Clear Index Tabs Qty 2 17.18 60 Enterprise Fund PLATT ELECTRIC SUPPLY Parts to install 30amp plug for mixter hoist at centrate bld 616.41 60 Enterprise Fund PLATT ELECTRIC SUPPLY Parts to istall pump to transfer PAX from bulk tank (2 qty) 259.46 60 Enterprise Fund PLATT ELECTRIC SUPPLY WRRF Centrate Mods Electrical cord 4/8/19 106.73 60 Enterprise Fund POLYDYNE INC 19-0009 Polymer (34,500 lbs)41,779.50 60 Enterprise Fund POSTNET Posting & Mailing Backflow Letters Qty 304 91.45 60 Enterprise Fund RED WING SHOES Safety boots for DDeighton 199.74 60 Enterprise Fund SHANDY LAM Expense Report:S.Lam, Gov't Soc. Media Conf, Nashville, TN 46.66 60 Enterprise Fund STEVE MANECK Natl Pretreatment & Polution Prevent Tacoma, WA 05/14 - 5/17 248.50 60 Enterprise Fund SUNROC CORPORATION Road Base, Backfill Material Qty 70.36 1,026.80 60 Enterprise Fund SYNCB/AMAZON 2 power strips 25.49 60 Enterprise Fund SYNCB/AMAZON Car DC Adapter for GPS Reading Equipment Qty 2 39.47 60 Enterprise Fund SYNCB/AMAZON Doc frames 36.14 60 Enterprise Fund SYNCB/AMAZON Hand sanitizer for Collections vehicles (6pk)20.09 60 Enterprise Fund SYNCB/AMAZON ID Card Laminator Qty 1 49.99 60 Enterprise Fund SYNCB/AMAZON iPad case for addressing Tech replacement iPad 55.98 60 Enterprise Fund THE UPS STORE NPDES sample shipping 115.99 60 Enterprise Fund USA BLUEBOOK PSI transmitter w/100ft cable 933.90 Date: 4/25/19 01:22:15 PM Page: 9Meridian City Council Meeting Agenda May 7, 2019 – Page 366 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund VWR INTERNATIONAL LLC.Bottle carrier for Safe Acid handling techniques 42.18 60 Enterprise Fund VWR INTERNATIONAL LLC.Sampler tubing (3 cs)1,258.60 60 Enterprise Fund WASTECORP PUMPS LLC Graphite ring & packing seal (2 qty)702.54 60 Enterprise Fund WATERTECH Annual maintenance on boilers 3 & 4 and hot loops 500.00 60 Enterprise Fund WW GRAINGER, INC Amiad filter housing to repair filter on teritiary filter 1 774.00 60 Enterprise Fund WW GRAINGER, INC Microporous hooded coveralls-size LG & couplings (3 qty) 125.27 60 Enterprise Fund WW GRAINGER, INC Sanding Belt, Danger Sign, Baricade Tape Qty 9 178.81 60 Enterprise Fund WW GRAINGER, INC Yellow Caution Tape, Lab Stool, Danger Sticker Qty 1 282.31 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB576316 b/w (1,565 qty) & color (102 qty) images 12.93 60 Enterprise Fund XYLEM DEWATERING SOLUTIONS, INC.Flygt mixer repair kit 1,369.00 Total 60 Enterprise Fund 110,496.06 Report Total 222,430.50 Date: 4/25/19 01:22:15 PM Page: 10Meridian City Council Meeting Agenda May 7, 2019 – Page 367 of 537 CjQ/EIDIANIZ+DAHO �- CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 Y Project File Name/Number: Item Title: AP Invoices for Payment 5/08/2019 - $334,651.06 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.Y. Presenter: Estimated Time f or P resentation: Title of I tem - AP Invoices for P ayment - 05/08/19 - $334,651.06 C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment Cover Memo 5/2/2019 RE V I E WE RS : Department Reviewer Action D ate F inance.J ohnson, Chris Approved 5/2/2019 - 2:26 P M Meridian City Council Meeting Agenda May 7, 2019 – Page 368 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A-1 STAMP & MABEL'S LABELS Name Badge for Shandy Lam 10.00 01 General Fund A-1 STAMP & MABEL'S LABELS silver name badge for Stacy Hersh 10.00 01 General Fund ADVANCED HARDWARE SUPPLY, INC.sandpaper for Lanark Parks Shop - qty 2 51.06 01 General Fund AGRONO-TEC SEED COMPANY ITD DRYLAND SEED MIX QTY. 50 LBS.355.00 01 General Fund AMERICAN MECHANICAL CORP 220/St. 4 HVAC & A/C maintenance 325.00 01 General Fund ARLENCO DISTRIBUTION, INC wire stripper & cable cutter - qty 4 59.34 01 General Fund BERKELEY BUILDING CO.Refund:Water Assessment/Meter.Cust.Not in our Water Dist. 2,213.23 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0517,19-0299,Streetlight Maintenance FY19 6102B 3/7/19 233.80 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 28626C as of 3/7/19 238.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 28919C as of 3/7/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 28999C as of 4/2/19 238.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 29070B as of 3/7/19 102.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 29126C as of 4/18/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 29129C as of 4/2/19 540.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 29477C as of 4/2/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 29910C as of 4/2/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 29927C as of 3/7/19 204.50 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 30151C as of 3/7/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 30153C as of 3/7/19 238.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 30363B as of 3/7/19 153.16 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 30587C as of 4/18/19 410.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 40174C as of 4/18/19 259.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 40228C as of 3/7/19 196.00 Date: 5/2/19 11:12:19 AM Page: 1Meridian City Council Meeting Agenda May 7, 2019 – Page 369 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 40527C as of 3/7/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 40532C as of 3/7/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 40535C as of 3/7/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 40614C as of 4/2/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 40648C as of 3/7/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 40649C as of 3/7/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 40658C as of 3/7/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 40677C as of 3/7/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 40803C as of 4/18/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 40849C as of 3/7/19 117.16 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 40907C as of 4/18/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 40926C as of 3/7/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 40952C as of 4/2/19 377.50 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 41312C as of 3/7/19 196.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 41313C as of 3/7/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 41359C as of 3/7/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 41360C as of 3/7/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 41366C as of 3/7/19 196.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 51638C as of 3/7/19 468.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 52493C as of 3/7/19 65.00 Date: 5/2/19 11:12:19 AM Page: 2Meridian City Council Meeting Agenda May 7, 2019 – Page 370 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0299,FY19 Streetlight Maintenance 5665B as of 3/7/19 286.90 01 General Fund BERRY ELECTRICAL SERVICES, INC.Damaged streetlight 52672C insurance repaired 4/18/19 1,691.00 01 General Fund BIG D BUILDERS Refund, C-TI-2018-0145 Water/Sewer Assessmnt Reduced 1,267.57 01 General Fund BOISE STATE UNIVERSITY Executive Training for Employee#5029 04/02/18 - 09/28/18 3,000.00 01 General Fund BONNIE ZAHN GRIFFITH Traffic Box Art Wrap from Repository 'Foothills & Fields'300.00 01 General Fund BRIGHT IDEAS LIGHTING COMPANY LED light install on north wall at Lanark Parks Shop 585.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Battery for Unit # 40 69.08 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Air Filter, Battery, Align, BallJoints...1,127.86 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Cabin Filter for Unit # 9 85.49 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Tires & Alignment for Unit # 15 701.39 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Warranty Battery for Unit # 524 65.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Rt Side Intermedial Shaft for Unit # 11 349.75 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Service for Unit # 22 50.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC tire for Settlers Park playground tire swing - qty 1 75.86 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Turn signal Switch Unit # 164 105.23 01 General Fund CABLE ONE 220/Digital Device Rental, St. 4 0.28 01 General Fund CENTURYLINK Fuller Park Modem service 4/10 - 5/9/19 115.84 01 General Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 04/2019 779.82 01 General Fund CHARLIE BUTTERFIELD Per Diem:C.Butterfield Wstrn Fire Chief's Presidential Forum 213.50 01 General Fund CINTAS First Aid Maintenance Difference from Check#140778 112.72 01 General Fund COMPOST WEST, INC compost - qty 80 1,520.00 01 General Fund CORTNI KLUCKEN Per Diem: C. Klucke, GFOA Conf., Los Angeles CA, 5/18/19-5/2 297.00 01 General Fund CRAFT WAREHOUSE Shadow Box for Retirees 81.27 01 General Fund CUSTOMBINDERS.NET EDP Program White 2inch Binders for Employee Track 207.20 01 General Fund D & B SUPPLY Dog Food for Dory 43.19 01 General Fund D & B SUPPLY Dog Food for K9 Wyatt 86.38 01 General Fund D & B SUPPLY trailer ball for fleet truck 10 9.99 01 General Fund D & B SUPPLY trailer hitch for fleet truck 10 186.98 01 General Fund DYNA SYSTEMS nuts, bolts, cutoff wheels for Lanark Park Shop - qty 520 263.59 01 General Fund FEDEX Background Check out state for Nathanial Bryan 40.59 01 General Fund FLAGPOLE FARM 40 ft. flagpole for Heroes Park - qty 1 4,483.00 01 General Fund H.D. FOWLER COMPANY drinking fountain partrs for Bear Creek Park - qty 7 23.10 01 General Fund H.D. FOWLER COMPANY PVC cap for Fuller Park mainline repair - qty 3 15.45 Date: 5/2/19 11:12:19 AM Page: 3Meridian City Council Meeting Agenda May 7, 2019 – Page 371 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund HALE INDUSTRIES INC 220/ Preventive maintenance, New pump, Ice machine 789.89 01 General Fund HANSON JANITORIAL hand sanitizer for park restrooms - qty 8 483.52 01 General Fund HIGH MARK MACHINE Firearms Parts 300.00 01 General Fund HOME DEPOT CREDIT SERVICES 220/ 4 floor squeegies for bay, shop supplies, St. 1 131.88 01 General Fund HOME DEPOT CREDIT SERVICES 220/Supplies for EVOC training prop, plastic piping 93.16 01 General Fund HOME DEPOT CREDIT SERVICES epoxy for Settlers Park - qty 2 40.30 01 General Fund HOME DEPOT CREDIT SERVICES orbital palm sander - qty 1 44.98 01 General Fund HOME DEPOT CREDIT SERVICES wrench set for Tully Park shop - qty 1 99.00 01 General Fund HORIZON DISTRIBUTORS INC gas cans & hela hoes for south parks mow trailers - qty 15 565.85 01 General Fund IDAHO HUMANE SOCIETY 19-0176: Idaho Humane Society - Animal Control Svcs May 2019 32,555.00 01 General Fund IMPACT PEST SERVICES Pest Control Services 224.00 01 General Fund INTERSTATE ALL BATTERY CENTER battery for ToolKat - qty 1 136.15 01 General Fund JENNY FIELDS Per Diem: J. Fields, GFOA Conf., Los Angeles CA, 5/18-5/22/1 297.00 01 General Fund JENSEN BELTS ASSOC professional services for Heroes Park parking design 2,000.00 01 General Fund JIVAN MORGAN Refund: Project Value Has Changed and requested a refund 119.16 01 General Fund KNOX COMPANY 220/2 knox boxes for E-35 and E-39 2,076.00 01 General Fund L.N. CURTIS AND SONS 19-0216 220/28 pair pants for stock, 4 pr returned 3,002.52 01 General Fund L.N. CURTIS AND SONS 19-0216 220/Credit inv #INV260922, boots returned (115.00) 01 General Fund L.N. CURTIS AND SONS 19-0216 220/credit on inv #INV260220, 1 pr boots returned (115.00) 01 General Fund L.N. CURTIS AND SONS 220/ 2 little giant ladders, training 516.66 01 General Fund L.N. CURTIS AND SONS 220/10 Training forest fire shelters 1,664.36 01 General Fund L.N. CURTIS AND SONS 220/3 streamlights 461.92 01 General Fund LEAGUE OF OREGON CITIES Job Postings Field Services Supervisor-$80.00/Water Maint. 80.00 01 General Fund LEVEL 3 COMMUNICATIONS, LLC.Level 3 Communications Telephone, Apr 2019, 268238 976.73 01 General Fund LOWE'S orbital palm sander x 2; Discovery table painting materials 85.02 01 General Fund LOWE'S spray paint for ball field bases - qty 1 15.12 01 General Fund M.D. WILLIS, INC.Court Reporting 1,714.00 01 General Fund M2M WIRELESS Parks Modem Service qty 24 3/17-4/16/19 279.88 01 General Fund MAGELLAN BUILDING LLC Release of Landscaping Surety Deposit 122,273.80 01 General Fund MARSHALL INDUSTRIES Audio Visual Call No 63799 date:02/15/19 475.00 01 General Fund MERCER HEALTH & BENEFITS Mercer Health & Benefits Fees for April 2019 5,000.00 01 General Fund MERCER HEALTH & BENEFITS Mercer Health Benefits-October 2018 5,000.00 Date: 5/2/19 11:12:19 AM Page: 4Meridian City Council Meeting Agenda May 7, 2019 – Page 372 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund MERIDIAN AUTOMOTIVE & MACHINE Transmission, Rear Diff Service, Alignment for Unit # 122 917.53 01 General Fund MERIDIAN TROPHY J. Millers Retirement Engraving on Handgun 13.00 01 General Fund MINUTEMAN, INC.ignition repair for truck 33 - license C19245 95.00 01 General Fund MINUTEMAN, INC.Install Locks onCabinets Below Sink in Break Area 136.80 01 General Fund MOTION & FLOW CONTROL PRODUCTS fittings for Kleiner Shop - qty 2 18.18 01 General Fund MOTION & FLOW CONTROL PRODUCTS parts for Fuller Park pressure washer - qty 2 64.83 01 General Fund MOTION & FLOW CONTROL PRODUCTS pressure washer fittings for Fuller Park - qty 10 254.54 01 General Fund MOTOROLA 19-0271 - 4 Portable Radios per SCO Enhancement 21,574.96 01 General Fund MOTOROLA 2 Spare Vehicle/Mobile Radio Mics 109.50 01 General Fund NAPA AUTO PARTS 220/4 simple green, WD-40, washer fluid 87.48 01 General Fund NORTHWEST MOTION PICTURES LLC 220/training videos used for fire crew training 928.57 01 General Fund OFFICE DEPOT, INC.11X17 paper, legal pads, pens,sheet protectors & chair(1940) 551.25 01 General Fund OFFICE DEPOT, INC.220/cover documents, 3 pk, white index labels, 1 pk 26.88 01 General Fund OFFICE DEPOT, INC.220/linen paper, 1 pk 13.69 01 General Fund OFFICE DEPOT, INC.copy paper for Homecourt x 1; notebook, correction tape x 3 54.07 01 General Fund OFFICE DEPOT, INC.Office Supplies 121.10 01 General Fund OFFICE DEPOT, INC.Office Supplies-Binder inserts, Legal Size wallet folders 104.54 01 General Fund OFFICE DEPOT, INC.Office Supplies: File Folders, paper, binders, and post-its 177.94 01 General Fund OFFICE TEAM 19-0067 w/e 4/19 John Hale Records Retention 277.35 01 General Fund OFFICE VALUE - MERIDIAN 10-1 inch white binders 18.00 01 General Fund OFFICE VALUE - MERIDIAN Plates, Bowls, Forks, Spoons, Knives...Paper, Toner 312.96 01 General Fund ONE SOURCE INDUSTRIES Prox Cards for PD 404.65 01 General Fund PAIGE MECHANICAL GROUP, INC.Repair HVAC Pump 268.53 01 General Fund QUALITY TRAILER SALES Kleiner Rock of Honor bench replacement/vandalism PD#18-7677 1,485.00 01 General Fund ROGERS TIRE PROS AND AUTO CARE flat tire repair for Jacobsen 311 mower - qty 1 25.00 01 General Fund ROGERS TIRE PROS AND AUTO CARE tires for fleet truck 26 - qty 4 692.48 01 General Fund ROTO-ROOTER PLUMBERS unclog toilet at 8th Street Park 169.50 01 General Fund RUSSELL BRANDS LLC credit on freight; reference invoice 106210175 (238.89) 01 General Fund RUSSELL BRANDS LLC credit on softball pricing; reference invoice 106210175 (444.96) 01 General Fund RUSSELL BRANDS LLC softballs - qty 1224 4,699.29 01 General Fund SBI CONTRACTING mirrors for Fuller Park - qty 5 765.00 01 General Fund SIGNS, ETC Refund, C-SIGN-2019-0015, Cust Withdrew Permit Application 108.50 01 General Fund SIGNS, ETC restroom signs - qty 3 48.00 01 General Fund SILVER CREEK SUPPLY MSP Maxicom surge arrestor for Settlers Park - qty 1 280.64 Date: 5/2/19 11:12:19 AM Page: 5Meridian City Council Meeting Agenda May 7, 2019 – Page 373 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund SLHS SERVICE AREA Pre-Employment Testing 195.00 01 General Fund SPECIALTY MINING & INFIELD SUPPLIES Fuller Park infield mix - qty 58 yds 4,030.00 01 General Fund STEELMAN PLUMBING New T&P Drain Pipe 126.00 01 General Fund STEELMAN PLUMBING Replace 100 gal water heater 9,950.00 01 General Fund SYNCB/AMAZON 220/binding coils, office supplies, 1 pack 12.97 01 General Fund TATES RENTS (GENERAL OFFICE)plate compactor for Settlers concrete pad 4/18-4/19/19 67.00 01 General Fund TATES RENTS (GENERAL OFFICE)sod cutter for Fuller Park ball fields 4/17-4/19/19 330.00 01 General Fund THE UPS STORE Ground Commercial Tracking# 1ZE786060362446282 19.33 01 General Fund THE UPS STORE Postage to Send BWC Back for Replacement 17.71 01 General Fund THE UPS STORE Postage to Send Evidence to Lab 47.12 01 General Fund TOTAL SYSTEM SERVICES Repair water heater 164.00 01 General Fund TREVOR PALMER Per Diem:T.Palmer ID Health and Welfare:Pediatric Med Surge 231.00 01 General Fund TRUEPOINT SOLUTIONS LLC TruePoint Services-January Meridian Support 4,275.00 01 General Fund TURF EQUIPMENT & IRRIGATION Toro ball field drag mats - qty 2 640.00 01 General Fund UNION PACIFIC RAILROAD CO 19-0023 FY19 Monthly Rent of South Parking Lot May 2019 1,864.16 01 General Fund USSSOA 19-0051 volleyball officials 4/8-4/12/19 - qty 46 games 1,025.36 01 General Fund USSSOA basketball officials 4/8-4/12/19 - qty 1.5 games 94.99 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 Data Plan #1, 3/21 - 4/20/19 834.82 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones - 3/21 - 4/20/19 9,305.61 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 Data Plan #2 - 3/21 - 4/20/19 737.76 01 General Fund WIENHOFF & ASSOCIATES, INC Drug and Alcohol testing for pre-employment & random testing 1,380.00 Total 01 General Fund 278,021.42 07 Impact Fund BRIGHT IDEAS LIGHTING COMPANY download camera footage at Discovery Park 150.00 07 Impact Fund HOME DEPOT CREDIT SERVICES Discovery Park picnic table boards - qty 51 556.80 07 Impact Fund LIFEMED SAFETY, INC 220/Charger mounted on Engine 36 for Cardiac Monitor 1,440.00 07 Impact Fund LOWE'S Discovery Park picnic table lumber - qty 14 139.94 07 Impact Fund LOWE'S orbital palm sander x 2; Discovery table painting materials 165.22 07 Impact Fund RODDA PAINT COMPANY picnic table paint for Discovery Park - qty 1 gallon 439.90 07 Impact Fund SUNBELT RENTALS boom forklift for Discovery Park water play log 4/16/19 389.25 Date: 5/2/19 11:12:19 AM Page: 6Meridian City Council Meeting Agenda May 7, 2019 – Page 374 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount Total 07 Impact Fund 3,281.11 60 Enterprise Fund A-1 STAMP & MABEL'S LABELS New stamp and Rubber pad Tawnya 10.00 60 Enterprise Fund AWWA-AMERICAN WATER WORKS ASSN Membership AWWA for Connie M 7/1/19-06/30/20 228.00 60 Enterprise Fund BOISE STATE UNIVERSITY 19-0155, WDP training 11,500.00 60 Enterprise Fund CAREER UNIFORMS Clothing for inspectors and shirt for Tom M.382.55 60 Enterprise Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 04/2019 667.53 60 Enterprise Fund CONCRETE CONSTRUCTION SUPPLY,Curb & Gutter Tool (Qty 2)35.95 60 Enterprise Fund D & B SUPPLY Stud Finder (Qty 1)24.99 60 Enterprise Fund DC FROST ASSOCIATES, INC Springs, wiper filter plugs, pressure relief valves (18 qty) 105.19 60 Enterprise Fund DYKMAN ELECTRICAL, INC UPS series for installation at blower 1, aeration basin 997.00 60 Enterprise Fund EDGE ANALYTICAL, INC.NPDES testing 97.00 60 Enterprise Fund FASTENAL COMPANY Clamps to fasten flags to manholes at Bittercreek Lagoon 9.68 60 Enterprise Fund FERGUSON ENTERPRISES INC.10ft extension hose assy for air compressor 26.75 60 Enterprise Fund FERGUSON ENTERPRISES INC.Parts to rebuild spare seepex pump 4 (3 qty)365.55 60 Enterprise Fund FERGUSON ENTERPRISES INC.Pipe plug 447.68 60 Enterprise Fund FIRE EXTINGUISHER CO Fire extinguisher service 1,769.50 60 Enterprise Fund FISHER SCIENTIFIC Field filter units (2 cs)363.56 60 Enterprise Fund FISHER SCIENTIFIC Pipet tips (1 cs)88.68 60 Enterprise Fund GARAGE SLICK C14420 Equinox Window Tinting, Vin# 243432 65.00 60 Enterprise Fund HOME DEPOT CREDIT SERVICES 2x4's & 2x6's (Qty 8)57.56 Date: 5/2/19 11:12:19 AM Page: 7Meridian City Council Meeting Agenda May 7, 2019 – Page 375 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Bit socket 3/8 inch drive hex 1.97 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Crimper, mod plug, & riser cord (3 qty)61.09 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Gloves, ear plugs, & safety glasses (9 qty)135.98 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Paper towels, WD-40, trash bags & screwdriver (4 qty)39.01 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Sales tax refund (9.91) 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards for B. Kerr (Qty 1 box)46.25 60 Enterprise Fund IDAHO DEPT ENVIRONMENT QUALITY Registration for LMcVey to attend Source Water Wkshop 50.00 60 Enterprise Fund JAG TOOL & EQUIPMENT RENTAL Concrete for Hydrant Repair (Qty 1 bog)194.00 60 Enterprise Fund JAG TOOL & EQUIPMENT RENTAL Concrete for Hydrant Repair (Qty 6 Bags)120.00 60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES V-belts (7 qty)32.19 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs-3/1-31/19 Meridian HS Auditorium-1 sheet 290.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148-QLPE Svcs-3/1-31/19 Sundance Shell&Core-1 sheet 290.00 60 Enterprise Fund KELLER ASSOCIATES, INC.S Meridian Sewer Trunk design services 3/1-3/31/19 10,271.25 60 Enterprise Fund KELLER ASSOCIATES, INC.Well 18 water treatment design services 2/26-3/31/19 2,090.00 60 Enterprise Fund LEAGUE OF OREGON CITIES Job Postings Field Services Supervisor-$80.00/Water Maint. 80.00 60 Enterprise Fund MIDPOINT BEARING Ball bearings (2 qty)46.86 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Nitrile gloves-size XL & HexArmor gloves-size L (23 qty)416.45 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Nitrile powder free blue gloves-size M (10 qty)140.50 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Pressure gauge for stock & to repair blower 2 (2 qty)399.76 60 Enterprise Fund MURRAYSMITH INC 18-0333,Water System Model Support as of 3/31/19 733.50 Date: 5/2/19 11:12:19 AM Page: 8Meridian City Council Meeting Agenda May 7, 2019 – Page 376 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund MYFLEETCENTER.COM Oil Change & Air Filter for Production Truck C18634 54.38 60 Enterprise Fund MYFLEETCENTER.COM Oil change on Pretreatment truck C4715 33.59 60 Enterprise Fund OFFICE DEPOT, INC.Steno pads, copy paper, post it notes 52.55 60 Enterprise Fund OFFICE VALUE - MERIDIAN File Folders (Qty 5 Boxes) & Moistener (Qty 1 Bottle)71.08 60 Enterprise Fund OVERHEAD DOOR COMPANY Repair/Labor for Bottom Seal of Comm Door in Inventory Area 114.08 60 Enterprise Fund OXARC, INC.19-0010 Sodium Hypochlorite Delivery Qty 1600gl 2,653.00 60 Enterprise Fund PLATT ELECTRIC SUPPLY Chase nipple for stock (6 qty)6.40 60 Enterprise Fund PLATT ELECTRIC SUPPLY Ground bar circuit kits (2 qty)28.81 60 Enterprise Fund PLATT ELECTRIC SUPPLY Locking receptacle, while-in-use cover (3 qty)59.05 60 Enterprise Fund PLATT ELECTRIC SUPPLY Power cable, 21ft (21 qty)88.18 60 Enterprise Fund PREMIER SIGNS Signs updated 12 new yard signs 382.80 60 Enterprise Fund ROCKY MOUNTAIN ROLL Prepayment for PW Week Equp Rental 6/12/19 1,353.66 60 Enterprise Fund SIGNS, ETC C14420-logo printing new Equinox and removal fr Blazer 190.00 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC Elbows & nipple (7 qty)15.70 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC Elbows, bushings, nipples, check valves, adapters (49 qty) 370.45 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC Parts to install pump to transfer Pax from bulk to tote (3 q 27.66 60 Enterprise Fund SYNCB/AMAZON 5 Canopies for PW events 624.95 60 Enterprise Fund SYNCB/AMAZON Aluminum yard/meter sticks for Operations (5 qty)55.55 60 Enterprise Fund SYNCB/AMAZON Car DC Adapter for GPS Unit (Qty 1)21.88 60 Enterprise Fund SYNCB/AMAZON Credit for damaged canopy (124.99) Date: 5/2/19 11:12:19 AM Page: 9Meridian City Council Meeting Agenda May 7, 2019 – Page 377 of 537 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund SYNCB/AMAZON Pens (Qty 1 Dozen)19.21 60 Enterprise Fund THE UPS STORE Biosolids sample shipping 209.07 60 Enterprise Fund THE UPS STORE Shipping to return a pH probe to Fisher Scientific 11.73 60 Enterprise Fund TOLSMA WELDING & REPAIR Repair Flush Tube Receiver 200.00 60 Enterprise Fund USA BLUEBOOK Pressure transducer w/60ft cable 858.56 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 Data Plan #1, 3/21 - 4/20/19 1,612.02 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones - 3/21 - 4/20/19 2,651.82 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 Data Plan #2 - 3/21 - 4/20/19 109.28 60 Enterprise Fund VWR INTERNATIONAL LLC.Buret 332.86 60 Enterprise Fund VWR INTERNATIONAL LLC.Credit for broken buret (166.43) 60 Enterprise Fund VWR INTERNATIONAL LLC.Hotwire anemometer 303.53 60 Enterprise Fund WESTERN ADA RECREATION DISTRIC Refund, Surety-2017-0037, Warranty Surety Dep-West Ada Pool 8,328.40 60 Enterprise Fund WESTERN STATES EQUIPMENT CO CAT ELC (extended life coolant)15.56 60 Enterprise Fund WW GRAINGER, INC Deionized Water (Qty 3)63.81 60 Enterprise Fund WW GRAINGER, INC Pull on ice cleats-size L (1 qty)16.42 60 Enterprise Fund WW GRAINGER, INC Pull on ice cleats-size S & Medium (2 qty)32.84 Total 60 Enterprise Fund 53,348.53 Report Total 334,651.06 Date: 5/2/19 11:12:19 AM Page: 10Meridian City Council Meeting Agenda May 7, 2019 – Page 378 of 537 �`Q/rEDAHO IDIZ IANC -- CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 7 Z Project File Name/Number: Item Title: Approval of Award of Bid and Agreement to Golden Enviro, LLC For 'Digester 5 Cleaning" for a Not -to -Exceed amount of $109,842.00 Meeting Notes: 1�61 I TEM SHEET C ouncil Agenda I tem - 7.Z. Presenter: Estimated Time f or P resentation: Title of I tem - Approval of Award of B id and agreement to Golden E nviro, L L C for “Digester 5 C leaning” for a Not-To-E xceed amount of $109,842.00. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 5/6/2019 B udget B ackup Material 5/6/2019 A bstract B ackup Material 5/6/2019 Contract R equest C hecklist B ackup Material 5/6/2019 S igned Agreement A greements / C ontracts 5/6/2019 S igned P urchase Order Request A greements / C ontracts 5/6/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 5/6/2019 - 11:38 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 379 of 537 Page 1 Memo To: Chris Johnson, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Troy Thrall; Travis Kissire; Keith Watts Date: 05/06/2019 Re: May 7 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the May 7 th City Council Consent Agenda for Council’s consideration. Approval of Award of Bid and agreement to Golden Enviro, LLC for “Digester 5 Cleaning” for a Not-To-Exceed amount of $109,842.00. Recommended Council Action: Award of Bid and agreement to Golden Enviro, LLC and Approval of Purchase Order for the Not-To-Exceed amount of $109,842.00 and also authorize Purchasing Manager to sign the Purchase Order for the Not-to-Exceed amount of $109,842.00.00 Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda May 7, 2019 – Page 380 of 537 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 60 - Enterprise Fund 3510 - WW Treatment Plant From 10/1/2018 Through 9/30/2019 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of OPERATING COSTS 53101 Plant Maintenance 540,000.00 0.00 540,000.00 100.00% 0000 NON-DEPARTMENTAL 0.00 249,573.58 (249,573.58)0.00% 10701.b SCADA Technical Support FY18 0.00 2,152.67 (2,152.67)0.00% 10701.c SCADA General Support Services WRRF FY2018 0.00 7,550.75 (7,550.75)0.00% 10701.e SCADA Technical Support FY2019 - WW 0.00 25,000.00 (25,000.00)0.00% 10744.c FY19 SCADA On-Call Support Water Dept 0.00 5,000.00 (5,000.00)0.00% 10744.d FY19 SCADA On-Call Service - Water & WW Control Systems 0.00 3,118.00 (3,118.00)0.00% 10744.e FY19 SCADA General Support Services 0.00 5,000.00 (5,000.00)0.00% 10775 High/Medium Voltage System Electric Maintenance 0.00 25,000.00 (25,000.00)0.00% 10899.c FY19 SCADA Services 0.00 345.00 (345.00)0.00% 10967 Digester 5 Cleaning 0.00 103.02 (103.02)0.00% Total OPERATING COSTS 540,000.00 322,843.02 217,156.98 40.21% TOTAL EXPENDITURES 540,000.00 322,843.02 217,156.98 40.21% Date: 5/6/19 09:57:49 AM Page: 1Meridian City Council Meeting Agenda May 7, 2019 – Page 381 of 537 CITY OF MERIDIAN WRRF Digester 5 Cleaning - Request for Quotes ABSTRACT Item No.Description Qty Unit Unit Price Bid Item Total Unit Price Bid Item Total Unit Price Bid Item Total 1 LS 15,000.00$ 15,000.00$ 11,280.00$ 11,280.00$ 21,850.00$ 21,850.00$ 1 Mobilization 1 LS 150,000.00$ 150,000.00$ 94,262.00$ 94,262.00$ Non Responsive 2 Digester Cleaning and Dewatering 1 LS 15,000.00$ 15,000.00$ 4,300.00$ 4,300.00$ Non Responsive 3 Demobilization -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ TOTAL BASE BID 180,000.00$ 109,842.00$ DR Pipeline Golden Enviro LLC FloHawk NON RESPONSIVE Meridian City Council Meeting Agenda May 7, 2019 – Page 382 of 537 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: Payment and Performance Bonds Received (Date): Rating: A++ Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final N/A N/A N/A N/A Active - Existing c-17430 8/31/2019 I. PROJECT INFORMATION 4/1/2019 10/22/2019 N/A N/A 2019 5/6/2019 PW Digester 5 Cleaning V. BASIS OF AWARD 1/11/2019 January 18, 2019 IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION Original Bid (10/29/18) only 1 vendor (Dr. Pipeline) submitted bid over dept. budget ($195,000). Dept. decided N/A May 6, 2019 VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved Warren Stewart 3/15/2019 VII. TASK ORDER SELECTION (Project Manager to Complete) 5/3/2019 Award based on Low Bid Highest Ranked Vendor Selected $109,842 Troy Thrall If yes, has policy been purchased? Contractor - Golden Enviro, LLC III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 60 3510 53101 10967 TASK ORDER N/A RFP / RFQ BID to go back out to re-bid and requested quotes from vendors based off the dollar amount modifications to Purchasing policy ($200k). Meridian City Council Meeting Agenda May 7, 2019 – Page 383 of 537 AGREEMENT FOR CONTRACTED SERVICES DIGESTER 5 CLEANING PROJECT # 10967 THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this day of February 2019, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and GOLDEN ENVIRO, LLC, hereinafter referred to as "CONTRACTOR", whose business address is PO Box 2862 Boise, ID 83701 and whose Public Works Contractor License # is -C -17430-C-1. INTRODUCTION Whereas, the City has a need for services involving cleaning of digester; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally DIGESTER 5 CLEANING page 1 of 16 Project 10967 accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no otherwananties, either express or implied, as part of this Agreement. 1 .4 Services and work provided by the Contractor at the Grty's request under this Agreement wil! be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractorshallbe compensated on a Not-To-Exceed basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for the Not-To-Exceed amount of $ 109,842.00 2.2 The Contractor shall provide the City with a monthly statement and supporting invoices, as the work warrants, of fees eamed and costs incuned for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) or unless sooner terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some other method or time of termination is listed in Exhibit A. 3.2 Should Contractordefault in the performance of thisAgreementormaterially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. DIGESTER 5 CLEANING Project 10967 page 2 of 16 Meridian City Council Meeting Agenda May 7, 2019 – Page 385 of 537 3.3 Should City fail to pay Contractor all or any part of the compensation set forth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 4. Liquidated Damages: Upon receipt of a Notice to Proceed, the Contractor shall have 28 (twenty) calendar days to complete the work as described herein. Contractor shall be liable to the City for any delay beyond this time period in the amount of $500.00 (five hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. See Milestones listed in the Payment Schedule for Substantial Completion. 5. Termination: 5.1 If, through any cause, CONTRACTOR, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations underthisAgreement, viofates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. ln the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR underthis Agreement shall, atthe option of the CITY, become its property, and CONTRACTOR shallbe entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. 5.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the Clry from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the Clry for damages. 6. lndependent Contractor: 6.1 ln all matters pertaining to this agreement, CONTRACTOR shallbe acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as DIGESTER 5 CLEANING Page 3 of 16 Project 10967 Meridian City Council Meeting Agenda May 7, 2019 – Page 386 of 537 expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnelof the CITY in the performance of this agreement shall be made by the CITY. 6.2 Contractor, its agents, officers, and employees are and at alltimes during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 6.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. lf in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 7. Removal of Unsatisfactory Employees: The Contractor shall only furnish employees who are competent and skilled forwork under this contract. lf, in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is otherwise unsatisfactory, that employee shall be removed from all work under this contract. 8. lndemnification and lnsurance: 8.1 CONTRACTOR shall indemnify and save and hold harmless CITY and it's elected officials, officers, employees, agents, and volunteers from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and aftorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of CITY or its employees. CONTRACTOR shall maintain. and specifically aqrees that it will maintain. throuqhout the term of this Aqreement. liabilitv insurance. in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability lnsurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation lnsurance, in the statutory limits as required by law. The limits of insurance shall not be deemed a Iimitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless DIGESTER 5 CLEANING Project 10967 page 4 of 16 Meridian City Council Meeting Agenda May 7, 2019 – Page 387 of 537 CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys'fees, arising out of, resulting from, or in connection with the performan@ of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide Clry with a Certificate of lnsurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. ln the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, ldaho 83642. 8.2 lnsurance is to be placed with an ldaho admitted insurerwith a Best's rating of no less than A-. 8.3 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 8.4 To the extent of the indemnity in this contract, Contracto/s lnsurance coverage shallbe primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance orself-insurance maintained bythe City orthe City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. 8.5 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 8.6 AII insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 8.7 The limits of insurance described herein shall not limit the liability of the Contractor and Contracto/s agents, representatives, employees or subcontractors. 9. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shallconstitute a breach of, and a default under, this Agreement by the party so failing to perform. DIGESTER 5 CLEANING page 5 of 16 Project 10967 Meridian City Council Meeting Agenda May 7, 2019 – Page 388 of 537 10. Bonds Payment and Performance Bonds are required on all Public Works Improvement Projects per the ISPWC and the City of Meridian Supplemental Specifications & Drawings to the ISPWC, which by this reference are made a part hereof. Contractor is required to furnish faithful performance and payment bonds in the amount ol 100o/o of the contract price issued by surety licensed to do business in the State of ldaho with a Best's rating of no Iess than A-. In the event that the contract is subsequently terminated for failure to perform, the contractor and/or surety will be liable and assessed for any and all costs for the re-procurement of the contract services. 11. Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years from the date of the City of Meridian acceptance perthe ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC and any modifications, which by this reference are made a part hereof. All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty from the date of City's acceptance of the corrected work. 12. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 13. Taxes: The City of Meridian is exempt from Federal and State taxes and will execute the required exemption certificates for items purchased and used by the City. ltems purchased by the City and used by a contractor are subject to Use Tax. All other taxes are the responsibility of the Contractor and are to be included in the Contractor's Bid pricing. 14. Reports and lnformation: 14.1 At such times and in such forms as the CITY may require, there shall be fumished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. DIGESTER 5 CLEANING Project 10967 page 6 of 16 Meridian City Council Meeting Agenda May 7, 2019 – Page 389 of 537 14.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 15. Audits and lnspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the Clry to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 16. Publication, Reproduction and Use of Material No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 17. Equal Employment Opportunity: ln performing the work herein, Contractor agrees to comply with the provisions of Title Vl and Vll of the Civil Rights Act, Revenue Sharing Act Title 31, U.S. Code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, eplor, religion, sex, national origin, age, political affiliation, marital status, or handicap. Contractor will take affirmative action during employment or training to insure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. ln performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or loca! law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 18. Advice of Attorney: Each party warrants and represents that in executing this Agreement. lt has received independent legal advice from its attorney's orthe opportunityto seek such advice. page 7 of 16DIGESTER 5 CLEANING Project 10967 Meridian City Council Meeting Agenda May 7, 2019 – Page 390 of 537 19. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attomeys'fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 20. Conskuction and Severability: lf any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 21. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 22. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 23. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 24. Payment Request: Payment requests shall be submitted to City of Meridian through the City's project management software. The Project Manager will compare the invoice against the Payment Schedule in the Agreement for compliance. Upon approval that the work has been done and is in compliance with the Agreement, the Project Managerwill approve the pay request for processing. City of Meridian payment terms are Net 30 from the date Cig receives a correct invoice. Final payment will not be released untilthe City has received a tax release from the Tax Commission. DIGESTER 5 CLEANING Project 10967 page 8 of 16 Meridian City Council Meeting Agenda May 7, 2019 – Page 391 of 537 25. Cleanup: Contractor shall keep the worksite clean and free from debris. At completion of work and prior to requesting final inspection, the Contractor shall remove all traces of waste materials and debris resulting from the work. Final payment will not be made if cleanup has not been performed. 26. Order of Precedence: The order or precedence shall be the contract agreement, the lnvitation for Bid document, then the winning bidders submitted bid document. 27. Gompliance with Laws: ln performing the scope of work required hereunder, CONTRACTOR shallcomply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 28. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of ldaho, and the ordinances of the City of Meridian. 29. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: CITY City of Meridian Purchasing Manager 33 E Broadway Ave Meridian, lD 83642 208489-0417 CONTRACTOR GOLDEN ENVIRO, LLC Attn: Eric E. Anderson PO Box 2862 Boise, lD 83701 Phone: 208-342-2990 Email: goldenenviro@gmail.com ldaho Public Works License #C-1743O-C-1 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 30. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. DIGESTER 5 CLEANING Project 10967 page 9 of 16 Meridian City Council Meeting Agenda May 7, 2019 – Page 392 of 537 CITY OF MERIDIAN BY: Coun�11 Dated: Approved by Council: -S -7 "2®Iq Attest 'r 1:5 5Un Zr4eri m G� Purchasing Approval BY: / KEITH, ATTS, Purc asing Manager Dated: 3 - ZZ - I q Project Manager Kristina Keith GOLDEN ENVIRO, LLC •J BYS�- -- E C E. DERSON �esic�e�- Dated: - V- Z 0 (�j Qp AUG(/S ; �o o4 \ z('11V of SEAL ITER of t„e tRf, Depa entAp ro al BY: WA R N STE ART, City Engineer Dated: �q DIGESTER 5 CLEANING page 10 of 16 Project 10967 EXHIBIT A SCOPE OF WORK REFER TO REQUEST FOR QUOTES PW.1904.10967 ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the Request for Quotes # PW-1904-{0967, are by this reference made a part hereof. SPECIFICATIONS / SCOPE OF WORK All construction work shall be done in accordance with the Technical Specificafions to the ISPWC (and any Addendums). a No work may proceed without written Notice to Proceed from the City. Work is contingent upon the successfultesting at the City's Wastewater Facility. Once the facility receives confirmation of testing acceptance, there is a four (4) week waiting period for the City's Operations Department to prepare the Digester for the cleaning process. 1.01 SUIIMARY A. Section lncludes: Draining, cleaning, and dewatering provisions for an anaerobic digester. ln general, the contractor will be responsible for pumping out and cleaning the digester, dewatering the digester solids so they are suitable for disposal at the landfill, and directing the resulting dewatering liquid into the treatment facility drain or holding tank system. 1.02 SYSTEM DESCRIPTION A. DesignRequirements: 1 . The City of Meridian intends to have a contractor drain, clean, and dewater solids from an existing anaerobic digester at the municipal WRRF. Digester criteria include:1) Diameter - 70 feet2) Side Water Depth - 26 feet 3) Volume - approximately 800,000 gallons 4) Estimated Solids Concentration - 3olo 5) Estimated Solids Content - 200,150 pounds DIGESTER 5 CLEANING Page 11 of 16 Project 10967 Meridian City Council Meeting Agenda May 7, 2019 – Page 394 of 537 6) Fixed Cover Digester2. There are two available drain connections on the digester. One drain is located on the rectangular access hatch approximately 12 feet above the bottom of the digester cone floor. The access hatch connection consists of a 6-inch flanged isolation valve. The 6-inch drain connection could be used to drain the liquid level down to the access hatch so that the hatch could be removed and the remainder of the digester could be drained through an existing &inch line constructed within the digester, by a suction pump, vactor truck, or other appropriate means.3. The second potentialdrain connection is located on the &inch digesterdischarge piping which runs from the bottom of each digester cone into the digester building. A portion of the piping would need to be removed inside the building by the contractor and a new connection made to allow draining of the digester contents. The 8-inch drain connection could potentially be used to drain the majority of the liquid contained wtthin the digester.4. The two drain locations are included within the attached Figures.5. The goal is to drain as much liquid sludge out of the digester as possible using one or both of the drain connections. The major concern is the potential for grit, rags, hair and other solid waste plugging these lines during digester dewatering efforts. There is a crust approximately 2-3 feet thick located towards the top of the digester that may be difficult to break up and remove. Additionally, there is a substantial amount of sand, grit, rags and other solid waste accumulated along the bottom of the digester that could impact the ability to pump liquid solids out of the digester. lf the liquid level can be drawn down far enough to remove the access hatch, atthat point mechanical or manual methods can be used to remove the remaining material. Manual removal of hair, rags, grit and other solid waste accumulated within the digester is likely. Non-potable water is available for use by the contractor to assist with fluidizing material within the digester for removal.6. As the digester is being drained, the digester contents will be pumped to a dewatering system. The contractorwill be responsibleforfumishing and operating the pumping system, including electrical power if necessary. The City may supply welded 6-inch HDPE pipe which can be used by the contractor for conveying contents from the digester to the dewatering system. The contractor will fumish and operate the polymer system necessary for dewatering and supplying the polymer chemical. The contraclor is responsible for furnishing and operating the dewatering equipment, including electrical power if necessary.7. Liquid resulting from the contractor's dewatering process must be diverted back into the treatment facility drain system or into a storage tank. The contractor is responsible for diverting the liquid into the drain or storage tank. The location of discharge must be approved by City staff. B. PerformanceRequirements:1. To allow disposal at the landfill, liquid and all materials pumped or removed from the digester must be dewatered to pass a paint filter test. The dewatering method will be up to the contractor. lt is the contracto/s responsibility to dewater the digester contents without aid of other bulky materials so they are suitable for landfill disposal and capture solids to not cause operational issues at the WRRF. The contractor will be responsible for conducting polymer jar testing prior to dewatering activities to determine the type and amount of polymer necessary to adequately dewater the solids using their proposed dewatering method. The dewatering approach involves setting up dewatering equipment within or around the northeast sludge drying bed. This is the only drying bed available. As 2 3. DIGESTER 5 CLEANING Project 10967 page 12 of 16 Meridian City Council Meeting Agenda May 7, 2019 – Page 395 of 537 the solids are being dewatered, liquid resulting ftom dewatering will be sent into the plant drain or into one of the centrate holding tanks.4. The contractor will be responsible for operating the dewatering equipment and adhering to the performance criteria (i.e. maximum allowable centrate TSS).5. Dewatered solids produced by the contractor will be transported by the contractor to a designated pile, separate from the standard plant operations pile, for paint filter testing. Upon passing the required test, the City will combine the separated pile with the existing biosolids storage pad. The City will be responsible for loading the dewatered solids from the storage pad into transport trucks for removal and disposal.6. The maximum allowable total suspended solids ffSS) in the liquid return is 500 mg/L.The Citywillconduct random sampling and laboratorytesting to ensurethe TSS limit is met. lf the TSS limit is exceeded, the contractor must shut down and make the necessary adjustments to adhere to the TSS limit.7. The dewatered solids must pass a paint filter test. The City will conduct random sampling and laboratory testing to ensure the dewatered solids pass the paint filter test. lf the solids do not pass the paint filter test, the contractor must shut down and make the necessary adjustments to adhere to the dewatering requirements.8. The contractorwill maintain a clean working environment. Any sludge, biosolids, polymer, dewatering liquid or other materialthat is spilled during the contracto/s maintenance activities will be promptly cleaned. ln the case of a larger spill of sewer sludge or dewatering liquid caused by contractor negligence, the contractor may be held liable for all costs associated with the cleanup, regulatory reporting, and fines imposed by any regulatory agency. The contractor must immediately notify proper City staff if a spill or overflow (SSO) occurs. PART 2 PRODUCTS 2.01 COMPONENTSANDOPERATIONALREQUIREi'ENTS A. To complete the work, the City will provide the following 1. Digester isolation (gas, sludge, etc.) 2. Non-Potable wash water 3. 6-inch HDPE conveyance piping 4. Dewatered material disposal DIGESTER 5 CLEANING Project 10967 5. Random sampling and lab testing for liquid return TSS and dewatered solids paint filter test 6. Access to the northeast drying bed area and biosolids storage area B. The contractor is responsible for providing all other equipment, materials, and labor to complete the work. The contractor shall prepare a detailed work plan to include: 1. Schedule 2. Pumping system criteria page 13 of 16 Meridian City Council Meeting Agenda May 7, 2019 – Page 396 of 537 i. Type ii. Capacity iai. Size iv. Pressure 3. Provisions to maintain pumping operation (remove material from drain pipes as necessry or grind the materialto mitigate plugging) 4. Polymer system and polymer i. Type ii. Capacity iii. Size iv. Proposed site setup, location, utility needs 5. Dewatering equipment criteria i. Type ii. Capacity iii. Size iv. Proposed site setup, location, utility needs 6. Dewatered material handling transport equipment 7. Safety plan to meet OSHA requirements 8. Electrical power - portable generator(s) as necessary PART 3 EXECUTION 3.01 INSTALLATION A. The contractor is responsible for installing, maintaining, and operating all components necessary to pump, convey, dewater, and transport dewatered solids removed from the digester to the biosolids holding pad. The contractor is responsible for diverting centrate into the plant drain or centrate holding tank. B. The City is responsible for hauling dewatered solids to the landfillfor disposal DIGESTER 5 CLEANING Project 10967 page 14 of 16 Meridian City Council Meeting Agenda May 7, 2019 – Page 397 of 537 C. The contraclor will have 28 working days (Monday through Friday) to complete the work.1. Working hours are 6:00 a.m. to 6:00 p.m. 2. No weekend work is allowed without prior approvalfrom the City. 3.02 SAFEW A. The contractor is responsible for adhering to all applicable OSHA standards to complete the work. B. The digestion process produces explosive toxic gasses such as methane and hydrogen sulfide, so care must be taken to eliminate the potential of producing sparks and provide proper ventilation. C. Smoking at the facility is not allowed. D. Proper lock-out-tag-out and confined space procedures must be followed E. A 5 mph driving speed limit is required at alltimes on site. See separate attached documents: PISNS - Digester 5 Cleaning by Carollo Engineers (3 pages)a DIGESTER 5 CLEANING Project 10967 page 15 of 16 Meridian City Council Meeting Agenda May 7, 2019 – Page 398 of 537 Exhibit B MILESTONE / PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed 109.842.00 DIGESTER 5 CLEANING Project 10967 MILESTON E DATES'SCHEDULE Milestone 1 28 Days from Notice to Proceed PRICING SCHEDULE Contract includes furnishing all labor, materials, equipment, and incidentals as required for the DIGESTER 5 CLEANING project per Request for Quotes \MA/-1904-10967 NOT TO EXCEED CONTRACT TOTAL sl09-84a00_ Contract is a not to exceed amount. Line item pricing below will be used for invoice verification and any additional increases or decreases in work requested by ctty. The City will pay the contractor based on actuat quantities of each item of work in accordance with the contract documents. Contract Pricing Schedule Item No.Description QuantiW Unit Unit Price 1 Mobilization 1 LS $11,280.00 2 Digester Cleaning & Dewatering 1 LS $94,262.00 3 Demobilization 1 LS $4,300.00 page 16 of 16 Final Completion Meridian City Council Meeting Agenda May 7, 2019 – Page 399 of 537 1 0 9 , 8 4 2 . 0 0 $ 1 0 9 , 8 4 2 . 0 0 G o l d e n E n v i r o , L L C T r o y T h r a l l $ 1 0 9 , 8 4 2 . 0 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a M a y 7 , 2 0 1 9 – P a g e 4 0 0 o f 5 3 7 CjQ/rE IDIZNIA*,-----DAHO CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 8 Project File Name/Number: Item Title: Items Moved From Consent Agenda Meeting Notes: EIDIANDAHO ,�- CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 9 A Project File Name/Number: Item Title: Mayor's Youth Advisory Council Update Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 9.A . Presenter: Estimated Time f or P resentation: Title of I tem - M ayor's Youth Advisory Council Update C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate P resentation P resentation 5/7/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 5/3/2019 - 11:21 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 401 of 537 www.meridiancity.org MYAC Update Meridian City Council Meeting Agenda May 7, 2019 – Page 402 of 537 www.meridiancity.org MYAC Elections •New executive counsel members! Meridian City Council Meeting Agenda May 7, 2019 – Page 403 of 537 www.meridiancity.org CHAIR VICE CHAIR SECRETARY COMMUNICATIONS COORDINATOR SOCIAL COORDINATOR Meridian City Council Meeting Agenda May 7, 2019 – Page 404 of 537 www.meridiancity.org School Ambassadors RMHS Ambassador MVHS Ambassador MHS Ambassador At-Large Co-Ambassador At-Large Co-Ambassador RHS Ambassador Meridian City Council Meeting Agenda May 7, 2019 – Page 405 of 537 www.meridiancity.org Subcommittees Community Service Vice Chair Teen Activities Committee Vice Chair Teen Activities Committee Chair Government Affairs Chair Government Affairs Vice Chair Community Service Chair Meridian City Council Meeting Agenda May 7, 2019 – Page 406 of 537 Mad City Money www.meridiancity.org •Financial Preparedness simulation Meridian City Council Meeting Agenda May 7, 2019 – Page 407 of 537 ( �� E IDIZtIAN*,----- CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 10 A Project File Name/Number: Item Title: Community Development Block Grant (CDBG) Program Year 2019 Funding Recommendations Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 10.A. Presenter: Estimated Time f or P resentation: Title of I tem - C ommunity Development Block Grant Program Year 2019 F unding Recommendations C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate P Y19 F unding Memo E xhibit 5/2/2019 RE V I E WE RS : Department Reviewer Action D ate Community Development.J ohnson, Chris Approved 5/2/2019 - 11:03 P M Clerk.J ohnson, Chris Approved 5/2/2019 - 11:03 P M Meridian City Council Meeting Agenda May 7, 2019 – Page 408 of 537 Community Development Department  33 E. Broadway Avenue Meridian, ID 83642 Phone 208-884-5533  Fax 208-888-6854  www.meridiancity.org May 2, 2019 MEMORANDUM TO: Mayor De Weerd and City Council FROM: Crystal Campbell, Community Development Program Coordinator CC: Cameron Arial Caleb Hood RE: CDBG PY19 Funding Recommendations The Meridian CDBG Program is seven months into Program Year 2018 (PY18), a critical juncture for staff to evaluate the current year and begin planning for PY19. There are two major deadlines for the CDBG Program every August. The first is a timeliness test conducted by the U.S. D epartment of Housing and Urban Development (HUD) to ensure Meridian is spending funds in a timely fashion. The second is the submission of the Action Plan for the upcoming year, which is a document that provides HUD and Meridian residents with an outline of proposed projects and accomplishments. Planning for the PY19 Action Plan began in early 2019 with stakeholders invited to apply for CDBG funding between March 15 and April 14, 2019. Applicants submitted proposals for projects that would benefit low- to moderate-income (LMI) Meridian residents or improve the Redevelopment Area identified in June 2017. A CDBG Scoring Committee was developed comprised of five City employees (representing Community Development, Finance, and the Mayor’s Office), one Continuum of Care representative, and four citizen represen tatives. The Committee scored and ranked the applications prior to making funding recommendations as shown below: LMI Public Service Projects  Boys & Girls Club Scholarship Program - $13,000 Scholarships for children to participate in extended care program s.  CATCH, Inc. SOAR Application Program - $16,000 Care Coordination and assistance applying for SSI/SSDI for individuals who are experiencing homelessness and have a mental health disorder. Meridian City Council Meeting Agenda May 7, 2019 – Page 409 of 537 Page 2 Community Development Department  33 E. Broadway Avenue Meridian, ID 83642 Phone 208-884-5533  Fax 208-888-6854  www.meridiancity.org  Pathways Community Crisis Center - $13,500 Provides up to 23 hour and 59 minute triage and stabilization to adults experiencing a mental health or substance use crisis.  The Jesse Tree of Idaho’s Emergency Rental Assistance Program - $21,000 One-time rental assistance to Meridian residents who are at immediate risk of homelessness. Public Facilities and Housing Projects  ACHA Homeownership Program - $30,000 Provides funding to supplement the down payment and closing costs associated with purchasing a home in Meridian.  Public Works Streetlights - $115,662 Upgrade/install streetlights along walking routes Meridian schools. Redevelopment Plan Project  MDC Sidewalk Improvements $180,000 Improvements along E 3rd St. in the Downtown Meridian area. If the Mayor and Council do not have any major concerns with the recommended project s, staff will be using these recommendations to complete a draft of the PY19 Action Plan. A draft version of the PY19 Action Plan should be ready to present to Council on June 4, 2019. Agency staff from several of the recommended projects will be available to provide a brief description of their project and stand for questions from the Mayor and Council. If there are questions or concerns identified, it would be helpful to receive those as early as possible to ensure both agency and City staff can provide a thoughtful response. The timeline below outlines the upcoming Council requests to complete the PY19 Action Plan: June 4: Staff will present the PY19 Draft Action Plan, including 3-5 minute presentations for select projects. PY19 Draft Action Plan will be open for public comment. July 16: Public hearing for the PY19 Draft Action Plan and Council will close the public comment period. July 23: Staff will present edits made to the PY19 Draft Action Plan based on comments received and approve the finalized plan. July 31: PY19 Draft Action Plan submitted to HUD for final approval. Meridian City Council Meeting Agenda May 7, 2019 – Page 410 of 537 CD B G F u n d i n g Re c o m m e n d a t i o n s Th e C D B G S c o r i n g C o m m i t t e e h a s r e v i e w e d t h e s u b m i t t e d ap p l i c a t i o n s a n d m a d e f u n d i n g r e c o m m e n d a t i o n s f o r PY 1 9 ( O c t o b e r 1 , 2 0 1 9 t o S e p t e m b e r 3 0 , 2 0 2 0 ) Ap p l i c a t i o n P r o c e s s CD B G A p p l i c a t i o n A v a i l a b l e • M a r c h 1 5 – A p r i l 1 4 , 2 0 1 9 Sc o r i n g C o m m i t t e e R e v i e w e d A p p l i c a t i o n s a n d M a d e Re c o m m e n d a t i o n s • A p r i l 1 5 – M a y 1 , 2 0 1 9 Co u n c i l P r e s e n t a t i o n o f R e c o m m e n d a t i o n s t o b e I n c l u d e d in P Y 1 9 A c t i o n P l a n • M a y 7 , 2 0 1 9 CD B G S c o r i n g C o m m i t t e e R e p r e s e n t a t i o n Fo u r ( 4 ) M e r i d i a n Re s i d e n t s On e ( 1 ) A d a C o u n t y Co n t i n u u m o f C a r e On e ( 1 ) C i t y C o u n c i l Me m b e r Fo u r ( 4 ) C i t y Em p l o y e e s • C o m m u n i t y D e v e l o p m e n t •F i n a n c e • M a y o r ’ s O f f i c e Re c o m m e n d e d A p p l i c a t i o n s • Al l s e v e n ( 7 ) a p p l i c a t i o n s s u b m i t t e d w e r e r e c o m m e n d e d f o r fu n d i n g • Tw o ( 2 ) a p p l i c a t i o n s w e r e n e w p r o j e c t s • Fu n d i n g : • To t a l a m o u n t r e q u e s t e d : $ 4 4 2 , 5 0 0 • Am o u n t a v a i l a b l e f o r f u n d i n g : $ 3 8 9 , 1 6 2 • Pr o j e c t s b r o k e n i n t o t h r e e ( 3 ) c a t e g o r i e s : • LM I P u b l i c S e r v i c e s ( 1 5 % c a p ) • Pu b l i c F a c i l i t i e s a n d H o u s i n g • Re d e v e l o p m e n t P l a n LM I P u b l i c S e r v i c e P r o j e c t s Pu b l i c S e r v i c e s C a p : $ 6 3 , 6 2 4 Am o u n t R e c o m m e n d e d : $ 6 3 , 5 0 0 Th e J e s s e T r e e o f Id a h o ’ s E m e r g e n c y Re n t a l A s s i s t a n c e Pr o g r a m On e - t i m e r e n t a l a s s i s t a n c e to M e r i d i a n r e s i d e n t s w h o ar e a t i m m e d i a t e r i s k o f ho m e l e s s n e s s . Re q u e s t e d A m o u n t : $2 5 , 0 0 0 Fu n d e d A m o u n t : $2 1 , 0 0 0 Bo y s & G i r l s C l u b Sc h o l a r s h i p P r o g r a m Sc h o l a r s h i p s f o r c h i l d r e n to p a r t i c i p a t e i n e x t e n d e d ca r e p r o g r a m s . Re q u e s t e d A m o u n t : $1 3 , 0 0 0 Fu n d e d A m o u n t : $1 3 , 0 0 0 CA T C H , I n c . S O A R Ap p l i c a t i o n P r o g r a m Ca r e C o o r d i n a t i o n a n d as s i s t a n c e f o r i n d i v i d u a l s ap p l y i n g f o r S S I / S S D I w h o ar e e x p e r i e n c i n g ho m e l e s s n e s s a n d h a v e a me n t a l h e a l t h d i s o r d e r . Re q u e s t e d A m o u n t : $1 9 , 5 0 0 Fu n d e d A m o u n t : $1 6 , 0 0 0 Pa t h w a y s C o m m u n i t y Cr i s i s C e n t e r Pr o v i d e s u p t o 2 3 h o u r a n d 59 m i n u t e s o f t r i a g e a n d st a b i l i z a t i o n t o a d u l t s ex p e r i e n c i n g a m e n t a l he a l t h o r s u b s t a n c e u s e cr i s i s . Re q u e s t e d A m o u n t : $3 0 , 0 0 0 Fu n d e d A m o u n t : $1 3 , 5 0 0 Pu b l i c F a c i l i t i e s a n d H o u s i n g P r o j e c t s Am o u n t R e c o m m e n d e d : $ 1 4 5 , 6 6 2 AC H A Ho m e o w n e r s h i p Pr o g r a m Pr o v i d e s f u n d i n g t o su p p l e m e n t t h e d o w n pa y m e n t a n d c l o s i n g co s t s a s s o c i a t e d w i t h pu r c h a s i n g a h o m e i n Me r i d i a n . Re q u e s t e d A m o u n t : $5 0 , 0 0 0 Fu n d e d A m o u n t : $3 0 , 0 0 0 Pu b l i c W o r k s St r e e t l i g h t s Up g r a d e / i n s t a l l st r e e t l i g h t s a l o n g wa l k i n g r o u t e s t o Me r i d i a n s c h o o l s . Re q u e s t e d A m o u n t : $1 2 5 , 0 0 0 Fu n d e d A m o u n t : $1 1 5 , 6 6 2 Re d e v e l o p m e n t P l a n P r o j e c t Am o u n t R e c o m m e n d e d : $ 1 8 0 , 0 0 0 MD C S i d e w a l k Im p r o v e m e n t s Im p r o v e m e n t s al o n g E . T h i r d S t . in t h e D o w n t o w n Me r i d i a n a r e a . Re q u e s t e d A m o u n t : $1 8 0 , 0 0 0 Fu n d e d A m o u n t : $1 8 0 , 0 0 0 Ne x t S t e p s : P Y 1 9 A c t i o n P l a n Ju n e 4 • S t a f f w i l l p r e s e n t t h e PY 1 9 D r a f t A c t i o n P l a n , in c l u d i n g 3 - 5 m i n u t e pr e s e n t a t i o n s f o r s e l e c t pr o j e c t s . P Y 1 9 D r a f t Ac t i o n P l a n w i l l b e o p e n fo r p u b l i c c o m m e n t . Ju l y 1 6 • P u b l i c h e a r i n g f o r t h e PY 1 9 D r a f t A c t i o n P l a n an d C o u n c i l w i l l c l o s e th e p u b l i c c o m m e n t pe r i o d . Ju l y 2 3 • S t a f f w i l l p r e s e n t e d i t s ma d e t o t h e P Y 1 9 D r a f t Ac t i o n P l a n b a s e d o n co m m e n t s r e c e i v e d a n d ap p r o v e t h e f i n a l i z e d pl a n . Ju l y 3 1 • P Y 1 9 D r a f t A c t i o n P l a n su b m i t t e d t o H U D f o r fi n a l a p p r o v a l . Cr y s t a l C a m p b e l l , C o m m u n i t y D e v e l o p m e n t P r o g r a m C o o r d i n a t o r cc a m b p e l l @ m e r i d i a n c i t y . o r g or ( 2 0 8 ) 4 8 9 - 0 5 7 5 ht t p s : / / m e r i d i a n c i t y . o r g / c d b g / Re q u e s t s f o r s p e c i f i c p r o v i d e r s t o pr e s e n t t h e i r p r o j e c t o n J u n e 4 ? Ad d i t i o n a l c o m m e n t s ? �E IDIZ IA*, ---N-- �J CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 11 A Project File Name/Number: Item Title: Impact Fee Advisory Committee Impact Fee Study, Report and Acceptance Request Meeting Notes: �FD(-+ K --cQ4eJ �-or S cke.ov),,, d fugt-c HCC"-'�q I TEM SHEET C ouncil Agenda I tem - 11.A . Presenter: Dwayne Guthrie (Raftelis) Matt Adams (Impact F ee Advisory C ommittee) Todd Lavoie (Impact Fee Advisory Committee Administrator) Es timated Time for P res entation: 40 mins Title of Item - Impact F ee Advisory C ommittee: Impact Fee S tudy Report and Acceptance Request T he Impac t F ee Ad visory C ommittee will be p res enting the Impac t F ee S tudy rep o rt to C o uncil fo r ac ceptanc e. T he Impac t F ee Ad visory C ommittee hired the cons ultant c o mp any R aftelis to c ond uc t and d eliver the impac t fee s tudy and report. C ouncil Notes: T his is an action item looking for acceptance f rom Council for the data presented in the I mpact F ee Study R eport. AT TAC HM E NT S: Description Type Upload D ate I mpact F ee S tudy Report P resentation 4/12/2019 P resentation P resentation 5/6/2019 P resentation P P T P resentation 5/6/2019 RE V I E WE RS : Department Reviewer Action D ate F inance.J ohnson, Chris Approved 5/3/2019 - 9:11 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 411 of 537 Development Impact Fees Study Final Report March 28, 2019 Meridian City Council Meeting Agenda May 7, 2019 – Page 412 of 537 227 W. Trade Street, Suite 1400 Charlotte, NC 28202 www.raftelis.com March 28,2019 Mr.Todd Lavoie Chief Financial Officer City of Meridian 33 E Broadway Ave Meridian, Idaho 83642 Subject:Development Impact Fees Report Dear Mr.Lavoie, Raftelis Financial Consultants, Inc. (Raftelis) is pleased to provide the 2019 development impact fee update for the City of Meridian.After collaborating with staff and receiving input from the Impact Fee Advisory Committee,Raftelis recommends several changes to improve consistency with Idaho’s enabling legislation, including: Updated development projections and land use assumptions based on Meridian data Documentation of current infrastructure standards and projected need for additional facilities Proportionate fees for two types of nonresidential development and five size thresholds for residential development Our report summarizes key findings and recommendations related to the growth cost of capital improvements,to be funded by development impact fees,along with the need for other revenue sources to ensure a financially feasible Comprehensive Financial Plan. It has been a pleasure working with you and we thank City staff for engaging with quality information and insight regarding best practices for the City of Meridian. Sincerely, Dwayne Guthrie, PhD, AICP Manager Meridian City Council Meeting Agenda May 7, 2019 – Page 413 of 537 TABLE OF CONTENTS EXECUTIVE SUMMARY ...........................................................................................................................................................1 UNIQUE REQUIREMENTS OF THE IDAHO IMPACT FEE ACT .......................................................................................................................1 PROPOSED IMPACT FEES ..................................................................................................................................................................2 PARKS AND RECREATION IMPACT FEES..................................................................................................................................4 CITYWIDE PARKS.............................................................................................................................................................................4 RECREATION BUILDINGS ...................................................................................................................................................................6 REVENUE CREDIT EVALUATION ..........................................................................................................................................................6 PROPOSED AND CURRENT IMPACT FEES ..............................................................................................................................................6 FORECAST OF REVENUES FOR PARKS AND RECREATION...........................................................................................................................8 COMPREHENSIVE FINANCIAL PLAN FOR PARKS AND RECREATION .............................................................................................................9 POLICE IMPACT FEES ............................................................................................................................................................10 PROPORTIONATE SHARE .................................................................................................................................................................10 EXCLUDED COSTS..........................................................................................................................................................................11 CURRENT USE AND AVAILABLE CAPACITY...........................................................................................................................................11 POLICE FACILITIES,SERVICE UNITS,AND STANDARDS ...........................................................................................................................11 POLICE INFRASTRUCTURE NEEDS......................................................................................................................................................12 REVENUE CREDIT EVALUATION ........................................................................................................................................................12 POLICE DEVELOPMENT FEES............................................................................................................................................................12 PROJECTED REVENUE FOR POLICE FACILITIES ......................................................................................................................................14 COMPREHENSIVE FINANCIAL PLAN FOR POLICE ...................................................................................................................................15 FIRE IMPACT FEES ................................................................................................................................................................16 EXISTING STANDARDS FOR FIRE FACILITIES .........................................................................................................................................16 FIRE INFRASTRUCTURE NEEDS .........................................................................................................................................................17 REVENUE CREDIT EVALUATION ........................................................................................................................................................18 CURRENT AND PROPOSED FIRE IMPACT FEES......................................................................................................................................18 PROJECTED REVENUE FOR FIRE FACILITIES..........................................................................................................................................21 COMPREHENSIVE FINANCIAL PLAN FOR FIRE FACILITIES ........................................................................................................................22 FEE IMPLEMENTATION AND ADMINISTRATION ...................................................................................................................23 COST OF CFP PREPARATION ...........................................................................................................................................................23 DEVELOPMENT CATEGORIES ...........................................................................................................................................................23 CREDITS AND REIMBURSEMENTS......................................................................................................................................................24 APPENDIX A: LAND USE ASSUMPTIONS ..............................................................................................................................25 SERVICE AREAS.............................................................................................................................................................................25 SUMMARY OF GROWTH INDICATORS ................................................................................................................................................25 PROPORTIONATE SHARE .................................................................................................................................................................26 RESIDENTIAL DEVELOPMENT AND PERSONS PER HOUSING UNIT ............................................................................................................27 DEMAND INDICATORS BY DWELLING SIZE ..........................................................................................................................................28 JOBS AND NONRESIDENTIAL DEVELOPMENT .......................................................................................................................................30 Meridian City Council Meeting Agenda May 7, 2019 – Page 414 of 537 1 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Executive Summary Impact fees are one-time payments used to construct system improvements that serve multiple development projects or even the entire jurisdiction.By law, impact fees can only be used for capital improvements, not operating or maintenance costs.Impact fees are subject to legal standards that satisfy three key tests:need, benefit,and proportionality. First, to justify a fee for public facilities, local government must demonstrate a need for capital improvements. Second, new development must derive a benefit from the payment of the fees (i.e., in the form of public facilities constructed within a reasonable timeframe). Third, the fee paid should not exceed a development’s proportionate share of the capital cost. As documented in this report, the City of Meridian has complied with applicable legal precedents. Impact fees are proportionate and reasonably related to the capital improvement demands of new development, with the projects identified in this study taken from Meridian’s Comprehensive Financial Plan (CFP). Specific costs have been identified using local data and current dollars. With input from City staff,Raftelis determined service units for each type of infrastructure and calculated proportionate share factors to allocate costs by type of development. This report documents the formulas and input variables used to ca lculate the impact fees for each type of public facility. Impact fee methodologies also identify the extent to which new development is entitled to various types of credits to avoid potential double payment of growth -related capital costs. The Idaho Development Impact Fee Act (Idaho Code Title 67 Chapter 82) sets forth “an equitable program for planning and financing public facilities needed to serve new growth.” The enabling legislation calls for three integrated products: 1) Land Use Assumptions (LUA) f or at least 20 years, 2) Capital Improvements Plan, which the City of Meridian calls Comprehensive Financial Plan (CFP), and 3) Development Impact Fees (DIFs). The LUA (see Appendix A) uses population and housing unit projections provided by City staff.In addition, the CFP and DIF for fire and police facilities require demographic data on nonresidential development. This document includes nonresidential land use assumptions such as jobs and floor area within the City of Meridian, along with service units by residential size thresholds. The CFP and DIF are in the middle section of this report, organized by chapters pertaining to each public facility type (i.e., parks/recreation, police and fire). Each chapter documents existing infrastructure standards,the projected need for improvements to accommodate new development, the updated DIF compared to current fees, revenue projections and funding strategy for growth -related infrastructure, and a CFP listing specific improvements to be completed by the City o f Meridian. Unique Requirements of the Idaho Impact Fee Act The Idaho Development Impact Fee Act has several requirements not common in the enabling legislation of other states. This overview summarizes these unique requirements, which have been met by th e City of Meridian, as documented in this study. First, as specified in 67 -8204(2) of the Idaho Act, “development impact fees shall be calculated on the basis of levels of service for public facilities . . . applicable to existing Meridian City Council Meeting Agenda May 7, 2019 – Page 415 of 537 2 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT development as well as new growth and development.” Second, Idaho requires a Capital Improvements Plan (aka CFP in Meridian) [see 67-8208]. The CFP requirements are summarized in this report, with more detailed information maintained by City staff responsible for each type of i nfrastructure funded by impact fees. Third, the Idaho Act states the cost per service unit (i.e., impact fee) may not exceed the cost of growth - related system improvements divided by the number of projected service units attributable to new development [see 67-8204(16)]. Fourth, Idaho requires a proportionate share determination [see 67 -8207]. The City of Meridian has complied by considering various types of applicable credits that may reduce the capital costs attributable to new development. Fifth, Ida ho requires a Development Impact Fee Advisory Committee established to: a) assist in adopting land use assumptions, b) review the CFP and file written comments, c) monitor and evaluate implementation of the CFP, d) file periodic reports on perceived inequities in implementing the plan or imposing DIFs, and e) advise the governmental entity of the need to update the LUA, CFP and DIF study. Proposed Impact Fees Figure 1 summarizes the methods and cost components used for each type of public facility in Merid ian’s 2019 impact fee study. City Council may change the proposed impact fees by eliminating infrastructure types, cost components, and/or specific capital improvements. If changes are made during the adoption process, Raftelis will update the fee study to be consistent with legislative policy decisions. Figure 1: Proposed Fee Methods and Cost Components Figure 2 summarizes proposed 2019 impact fees for new development in the City of Meridian.As discussed in Appendix A,Raftelis recommends that residential fees be imposed by dwelling size, base d on climate- controlled space. In contrast, the 2013 study used a “one size fits all” approach, whereby all housing units paid the same DIF. The 2019 size threshold that matches the average fee according to the 2013 method is a residential dwelling with 2501 to 3200 square feet. As shown below, the average fee per dwelling increased from $2,017 in 2013 to $2,943 in 2019, which is an increase of $926 (46%). In addition, the 2019 study recommends nonresidential fees by two general categories, Commercial and All Other types of nonresidential development. Commercial includes all buildings within a shopping center, plus stand-alone retail development and eating/drinking places (i.e., restaurants and bars). All Other includes industrial, warehousing, offices, business services, and personal services (i.e., every type of non -residential development not considered Commercial). The previous study had a single fee for all types of nonresidential Type of Impact Fee Service Area Incremental Expansion (current standards) Cost Allocation Parks and Recreation Facilities Citywide Park Improvements and Recreation Centers Residential Police Facilities Citywide Police Buildings Functional Population and Inbound Vehicle Trips to Nonresidential Development Fire Facilities Citywide Fire Stations and Apparatus Functional Population and Jobs Meridian City Council Meeting Agenda May 7, 2019 – Page 416 of 537 3 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT development.The average fee per square foot for nonresidential development increased from $0.47 in 2013 to $0.56 in 2019, which is an increase of $0.09 per square foot (20%). Figure 2: Proposed Impact Fee Schedule Citywide Service Area Park and Recreation Facilities Police Facilities Fire Facilities Proposed Total (2019) Existing Total (2013) Increase or Decrease % Change Residential (per housing unit) by Square Feet of Climate-Controlled Floor Area 1000 or less $781 $56 $258 $1,095 $2,017 ($922)-46% 1001 to 1500 $1,361 $98 $450 $1,909 $2,017 ($108)-5% 1501 to 2500 $1,770 $128 $585 $2,483 $2,017 $466 23% 2501 to 3200 $2,098 $152 $693 $2,943 $2,017 $926 46% 3201 or more $2,447 $177 $809 $3,433 $2,017 $1,416 70% Nonresidential (per square foot of building) Commercial $0.00 $0.24 $0.64 $0.88 $0.47 $0.41 87% All Other $0.00 $0.05 $0.41 $0.46 $0.47 ($0.01)-2% Meridian City Council Meeting Agenda May 7, 2019 – Page 417 of 537 4 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Parks and Recreation Impact Fees The 2019 updated impact fee for parks and recreation facilities will enable Meridian to maintain current infrastructure standards for improved acres of parks and floor area of recreation buildi ngs. All parks and recreation facilities included in the impact fees have a citywide service area. Cost components are allocated 100% percent to residential development. Figure PR1 documents recent cost factors per acre for park improvements and land. B ased on four park site acquisitions, land for parks in Meridian is expected to cost approximately $61,000 per acre. City staff confirmed this land cost factor is reasonable and consistent with a recent land valuation of $65,000 per acre quoted for expansion of the City’s wastewater treatment plant. As shown in the table below, park improvements have been averaging $241,000 per acre. Figure PR1: Cost Factors for Park Improvements Citywide Parks Citywide parks have active amenities, such as a soccer/football/baseball fields, basketball/volleyball courts, and playgrounds that will attract patrons from the entire service area. As shown in Figure PR2, the current infrastructure standard is 0.29 acres per 1,000 residents. At the bottom of the tab le below is a needs analysis for citywide park improvements. To maintain current standards over the next ten years, Meridian will improve 102.3 acres of parks, expected to cost approximately $24.65 million. Estimated Costs Park Name Acres Land Improvements Discovery Park 27.00 $405,184 $8,261,000 Reta Huskey Park 8.92 $680,007 $1,495,126 Keith Bird Legacy Park 7.50 $1,274,995 $1,382,621 Hillsdale Park 9.53 $857,700 $1,622,282 Total Costs 52.95 $3,217,886 $12,761,029 Weighted Average Cost per Acre =>$61,000 $241,000 Meridian City Council Meeting Agenda May 7, 2019 – Page 418 of 537 5 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Figure PR2: Citywide Parks Standards and Need for Improved Acres Existing Parks Improved Acres Julius M. Kleiner Park 58.2 Settlers Park 57.7 Heroes Park 30.1 Discovery Park 27.0 Fuller Park 23.2 Bear Creak Park 18.8 Tully Park 18.7 Storey Park & Bark Park 17.9 Gordon Harris Park 11.1 Hillsdale Park 9.5 Reta Husky Park 8.9 Jabil Soccer Fields 8.4 Keith Bird Legacy Park 7.5 Seasons Park 7.1 Chateau Park 6.7 Renaissance Park 6.5 Champion Park 6.0 Heritage MS Ball Fields 5.6 8th Street Park 2.8 Centennial Park 0.4 Total =>332.2 Allocation Factors for Parks Improvements Cost per Acre $241,000 Residential Proportionate Share 100% Service Units Population in 2019 114,102 Infrastructure Standards for Parks Improved Acres Residential (per person)0.00291 Park Needs Year Population Improved Acres Base 2019 114,102 332.2 Year 1 2020 121,126 352.7 Year 2 2021 126,812 369.2 Year 3 2022 132,163 384.8 Year 4 2023 136,845 398.4 Year 5 2024 140,190 408.2 Year 10 2029 149,248 434.5 Ten-Yr Increase 35,146 102.3 Growth Cost of Parks =>$24,654,300 Meridian City Council Meeting Agenda May 7, 2019 – Page 419 of 537 6 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Recreation Buildings Figure PR3 lists current floor area for recreation centers. Based on input from the Impact Fee Advisory Committee, Meridian should expect to spend at least $225 per square foot to construct future recreation buildings. The lower portion of the table below indicates projected service units over the next ten years. To maintain current standards, Meridian will need 17,096 additional square feet of recreation building space, expected to cost approximately $3.85 million. Figure PR3: Infrastructure Standards and Needs for Recreation Buildings Revenue Credit Evaluation Currently the City of Meridian does not have any outstanding debt related to parks and recreation facilities. Therefore, a revenue credit for bond payments is not applicable. As shown in the cash flow analysis below, projected impact fee revenue matches the growth cost of new facilities. Because impact fees fully fund expected growth costs, there is no potential double-payment from other revenue sources. Proposed and Current Impact Fees At the top of Figure PR4 is a summary of the infrastructure needs due to growth. The projected need for acres of improved parks and square feet of recreation centers was addressed above. The need to acquire an additional five acres of land for parks is based on staff’s comparison of the existing inventory of undeveloped park sites (i.e., 97 acres) to the projected need for 102 additional acres over the next ten years. In addition to the growth cost of parks and recreation facilities, impact fees include the cost of professional services related to the CFP (authorized by the Idaho impact fee enabling legislation), less the projected park impact fee fund Existing Recreation Centers Square Feet Meridian Community Center 4,200 1 Meridian Homecourt 51,303 1 Total to Include in Current Standards 55,503 Allocation Factors for Recreation Centers Building plus Land Cost per Square Foot*$225 Residential Proportionate Share 100% 2019 Meridian Population 114,102 * Based on local developer estimate. Square Feet Residential (per person)0.49 Recreation Center Needs Year Population Square Feet Base 2019 114,102 55,503 Year 1 2020 121,126 58,920 Year 2 2021 126,812 61,686 Year 3 2022 132,163 64,288 Year 4 2023 136,845 66,566 Year 5 2024 140,190 68,193 Year 10 2029 149,248 72,599 Ten-Yr Increase 35,146 17,096 Growth Cost for Recreation Buildings =>$3,847,000 Meridian City Council Meeting Agenda May 7, 2019 – Page 420 of 537 7 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT balance at the end of the current fiscal year. The net growth cost of $26,168,471 divided by the projected increase in population from 2019 to 2029, yields a cost of $744 per service unit. To be consistent with 67-8204(16) of the Idaho Development Impact Fee Act, impact fees are derived using the cost per service unit multiplied by the average number of service units per dwelling. The row highlighted light green indicates the updated impact fee for an average-size dwelling, which assumes 2.82 persons per housing unit. The latter was derived by dividing the projected increase in population by the projected increase in housing units over the next ten years. Please see Appendix A for supporting documentation on the average number of persons by dwelling size in Meridian (note: the person per housing unit values shown in Figure A4 were adjusted downward by multiplying the value for each size threshold by the ratio of 2.82 divided by 3.11). The blue arrow shown in the table below compares the updated fee for the average size dwelling to the average impact fee per housing unit based on the allocation methodology from the 2013 impact fee study. In contrast to the “one size fits all” flat fee for all dwellings, the updated methodology proposes lower impact fees for smaller, more affordable units, along with a higher fee for dwellings with 3201 or more square feet of climate-controlled space. Figure PR4: Parks and Recreation Impact Fee Schedule 2019 Input Variables Infrastructure Type Infrastructure Units Growth Quantity Over Ten Years Cost Factor per Unit Growth Cost (rounded) Park Improvements acres 102 $241,000 $24,654,000 Park Land acres 5 $61,000 $305,000 Recreation Centers sq ft 17,096 $225 $3,847,000 Total =>$28,806,000 Professional Services Cost =>$18,603 Less Projected Fund Balance 9/30/2019 =>-$2,656,132 Net Growth Cost =>$26,168,471 Population Increase 2019 to 2029 35,146 Cost per Service Unit $744 Residential Impact Fees (per dwelling) Square Feet of Climate-Controlled Space Persons per Housing Unit Proposed Parks & Recreation Fee Current Fees Increase or Decrease % Change 1000 or less 1.05 $781 $1,113 ($332)-30% 1001 to 1500 1.83 $1,361 $1,113 $248 22% 1501 to 2500 2.38 $1,770 $1,113 $657 59% 2501 to 3200 2.82 $2,098 $1,113 $985 88% 3201 or more 3.29 $2,447 $1,113 $1,334 120% Comparison to 2013 Method Housing Unit Increase 2019 to 2029 12,466 Impact Fee per Housing Unit $2,099 Meridian City Council Meeting Agenda May 7, 2019 – Page 421 of 537 8 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Forecast of Revenues for Parks and Recreation Figure PR5 indicates Meridian should receive approximately $26.15 million in parks and recreation impact fee revenue over the next ten years, if actual development matches the projections documented in Appendix A. To the extent the rate of development either accelerates or slows down, there will be a corresponding change in the need for infrastructure and impact fee revenue. Figure PR5: Projected Impact Fee Revenue Ten-Year Growth Cost =>$26,168,471 Parks Impact Fee Revenue Average Residential $2,098 Year per housing unit Hsg Units Base 2019 42,345 Year 1 2020 44,445 Year 2 2021 46,145 Year 3 2022 47,746 Year 4 2023 49,145 Year 5 2024 50,145 Year 10 2029 54,811 Ten-Yr Increase 12,466 Projected Revenue =>$26,150,000 Meridian City Council Meeting Agenda May 7, 2019 – Page 422 of 537 9 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Comprehensive Financial Plan for Parks and Recreation As specified in 67-8203(29), development impact fees in Meridian exclude costs to provide better service to existing development. Existing parks and recreation centers are fully utilized and there is no surplus capacity for future development. City staff recommends the improvements listed in Figure PR6 to accommodate additional development over the next ten years. Total impact fee funding of approximately $28.8 million represents a growth share of 80%, requiring approximately $7.28 million from other revenue sources over the next ten years. Figure PR6: Summary of Ten-Year CFP for Parks and Recreation Needed Planned Improved Acres 102.3 151 Building Sq Ft 17,096 22,000 FY Description Amount Units Cost 2020 West Meridian Regional Park - Design $500,000 2022 West Meridian Regional Park - Construction 47 acres $5,147,500 2021 New Community Center - Design & Construction Documents $500,000 2023 New Community Center - Construction 22,000 square feet $5,000,000 2027 Margaret Aldape Park - Design $994,000 2029 Margaret Aldape Park - Construction 70 acres $10,012,500 2021 Discovery Park, Phase 2 - Design $500,000 2023 Discovery Park, Phase 2 - Construction 25 $5,160,000 2023 Discovery Park, Phase 3 - Design $500,000 2025 Discovery Park, Phase 3 - Construction 25 acres $5,160,000 2022 Brundage/Graycliff Park - Design $185,000 2024 Brundage/Graycliff Park - Construction 9 acres $1,906,500 2021 Additional Land Acquisition 5 acres $525,000 Total Cost =>$36,090,500 Growth Cost Funded by Impact Fees =>$28,806,000 Growth Share =>80% Existing Development Share to be Funded by Other Revenues =>$7,284,500 Meridian City Council Meeting Agenda May 7, 2019 – Page 423 of 537 10 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Police Impact Fees The City of Meridian will use an incremental expansion cost method to maintain existing infrastructure standards for police buildings. Proportionate Share In Meridian, police and fire infrastructure standards, projected needs, and development fees are based on both residential and nonresidential development. As shown in Figure P1, functional population was used to allocate public safety infrastructure and costs to residential and nonresidential development. Functional population is like the U.S.Census Bureau’s "daytime population," by accounting for people living and working in a jurisdiction. It also considers commuting patterns and time spent at residential versus nonresidential locations. Residents that don't work are assigned 20 hours per d ay to residential development and four hours per day to nonresidential development (annualized averages). Residents that work in Meridian are assigned 14 hours to residential development and 10 hours to nonresidential development. Residents that work outside Meridian are assigned 14 hours to residential development. Inflow commuters are assigned 10 hours to nonresidential development. Based on 2015 functional population data for Meridian, the cost allocation for residential development is 73% while nonr esidential development accounts for 27% of the demand for fire infrastructure. Figure P1: Functional Population Functional Population Cost Allocation for Public Safety Demand Units in 2015 Demand Person Residential Hours/Day Hours Population*91,360 61%Residents Not Working 55,961 20 1,119,220 39%Resident Workers**35,399 20%Worked in City**7,231 14 101,234 80%Worked Outside City**28,168 14 394,352 Residential Subtotal 1,614,806 Residential Share =>73% Nonresidential Non-working Residents 55,961 4 223,844 Jobs Located in City**36,676 20%Residents Working in City**7,231 10 72,310 80%Non-Resident Workers (inflow commuters)29,445 10 294,450 Nonresidential Subtotal 590,604 Nonresidential Share =>27% TOTAL 2,205,410* 2015 U.S. Census Bureau population estimate. ** 2015 Inflow/Outflow Analysis, OnTheMap web application, U.S. Census Bureau data for all jobs. Meridian City Council Meeting Agenda May 7, 2019 – Page 424 of 537 11 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Excluded Costs Police development fees in Meridian exclude costs to meet existing needs and stricter safety, efficiency, environmental or regulatory standards. The City’s CFP addresses the cost of these excluded items. Also excluded from the police development fees are public safety vehicles and equipment that do not meet the minimum useful life requirement in Idaho’s Impact Fee Act. Current Use and Available Capacity In Meridian, police facilities are fully utilized and there is no surplus capacity for future development. Meridian has determined that police building space will require expansion to accommodate future development. Police Facilities, Service Units, and Standards Police development fees in Meridian are based on the same level of service provided to existing development. Figure P2 inventories police buildings in Meridian. Because the training center is also used by the Fire Department, floor area was reduced to indicate the portion used by Meridian police. For residential development, Meridian will use year-round population within the service areas to derive current police infrastructure standards. For nonresidential development, Meridian will use inbound, average- weekday, vehicle trips as the service unit. Figure P2 indicates the allocation of police building space to residential and nonresidential development, along with FY18 -19 service units in Meridian. Vehicle trips to nonresidential development are based on floor area estimates for industrial, commercial, institutional, office and other services, as documented in the Land Use Assumptions. For police development fees, Meridian will use a cost factor of $333 per s quare foot (provided by City staff). The cost factor includes design and construction management. Based on FY18 -19 service units, the standard in Meridian is 0.26 square feet of police building floor area per person in the service area. For nonresidenti al development, Meridian’s standard is 0.06 square feet of police building per inbound vehicle trip to nonresidential development, on an average weekday. Figure P2: Meridian Police Buildings and Standards Police Buildings Square Feet PSTC (half)7,250 Admin Building 33,000 TOTAL 40,250 Source: City of Meridian Police Department. Police Buildings Standards Residential Nonresidential Proportionate Share (based on functional population)73%27% Growth Indicator Population Avg Wkdy Veh Trips to Nonres Dev Service Units in FY18-19 114,102 179,607 Square Feet per Service Unit 0.26 0.06 Meridian City Council Meeting Agenda May 7, 2019 – Page 425 of 537 12 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Police Infrastructure Needs Idaho’s development fee enabling legislation requires jurisdictions to convert land use assumptions into service units and the corresponding need for additional infrastructure over the next ten years. As shown in Figure P3, projected population and inbound nonresidential ve hicle trips drive the need for police buildings and vehicles. Meridian will need 12,161 additional square feet of police buildings. The ten -year, growth- related capital cost of police buildings is approximately $4.05 million. Figure P3: Police Facilities Needed to Accommodate Growth Revenue Credit Evaluation Currently the City of Meridian does not have any outstanding debt related to police facilities. Therefore, a revenue credit for bond payments is not applicable. As shown in the cash flow analysi s below, projected impact fee revenue matches the growth cost of new facilities. Based on the City of Meridian’s legislative policy decision to fully fund expected growth costs from impact fees, there is no potential double -payment from other revenue sources. Police Development Fees Infrastructure standards and cost factors for police are summarized in the upper portion of Figure P4. The conversion of infrastructure needs and costs per service unit into a cost per development unit is also shown in the table below. For residential development, average number of persons in a housing unit provides the necessary conversion. Persons per housing unit, by size threshold are documented in the Land Use Assumptions. For nonresidential development, trip generation rates by type of development are from the Institute of Transportation Engineers (ITE 2017). To ensure the analysis is based on travel demand associated with nonresidential development within Meridian, trip ends (entering and exiting) are converted to inbo und trips using a basic 50% adjustment factor. Police Infrastructure Standards and Capital Costs Buildings - Residential 0.26 Sq Ft per person Buildings - Nonresidential 0.06 Sq Ft per trip Police Buildings Cost $333 per square foot Infrastructure Needed Veh Trips to Police Year Population Nonres in Meridian Buildings (sq ft) Base 2019 114,102 179,607 40,250 Year 1 2020 121,126 184,062 42,328 Year 2 2021 126,812 188,819 44,080 Year 3 2022 132,163 193,625 45,749 Year 4 2023 136,845 198,637 47,258 Year 5 2024 140,190 203,714 48,427 Year 10 2029 149,248 231,013 52,411 Ten-Yr Increase 35,146 51,406 12,161 Growth Cost of Police Buildings =>$4,050,000 Meridian City Council Meeting Agenda May 7, 2019 – Page 426 of 537 13 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT In addition to the growth cost of police facilities, impact fees include the cost of professional services related to the CFP (authorized by the Idaho Impact Fee Act), less the projected police impact fee fund balance expected at the end of the current fiscal year. The net growth cost of $2,633,140, divided by the projected increase in population from 2019 to 2029, yields a cost of $54 per residential service unit. Impact fees are derived using the cost per service unit multiplied by the average number of service units per development unit. The row highlighted light blue indicates the updated police fee for an average -size dwelling is $152 (truncated), which assumes 2.82 persons per housing unit. The latter was derived by dividing the projected increase in population by the projected increase in housing units over the next ten years. Please see Appendix A for supporting documentation on the average number of persons by dwelling size in Meridian (note: the person per housing unit values shown in Figure A4 were adjusted downward by multiplying the value for each size threshold by the ratio of 2.82 divided by 3.11). The blue arrow shown in the table below compares the updated fee for the average size dwelling to the average impact fee per housing unit based on the allocation methodology from the 2013 impact fee study. In contrast to the “one size fits all” flat fee for all dwellings, the updated methodology proposes lower impact fees for smaller, more affordab le units, along with a higher fee for dwellings with 3201 or more square feet of climate -controlled space. Meridian City Council Meeting Agenda May 7, 2019 – Page 427 of 537 14 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Figure P4: Police Impact Fees per Development Unit Projected Revenue for Police Facilities Over the next ten years, police development fee revenue is projected to approximately match the growth cost of police infrastructure, which has a ten-year total cost of approximately $2.6 million (see the upper portion of Figure P5). The table below indicates Meridian should receive approximately $2.5 millio n in police 2019 Input Variables Infrastructure Type Infrastructure Units Growth Quantity Over Ten Years Cost Factor per Unit Growth Cost (rounded) Police Buildings square feet 12,161 $333 $4,050,000 Outdoor Training Facility 23%$690,000 Total =>$4,740,000 Professional Services Cost =>$18,603 Less Projected Fund Balance 9/30/2019 =>-$2,125,463 Net Growth Cost =>$2,633,140 Residential 73% Nonresidential 27% Residential $1,922,192 Nonresidential $710,948 Cost per Service Unit Residential (persons)35,146 $54 Nonresidential (vehicle trips)51,406 $13 Residential Impact Fees (per housing unit) Square Feet of Climate- Controlled Space Persons per Housing Unit Proposed Police Facilities Fees Current Fees Increase or Decrease % Change 1000 or less 1.05 $56 $223 ($167)-75% 1001 to 1500 1.83 $98 $223 ($125)-56% 1501 to 2500 2.38 $128 $223 ($95)-43% 2501 to 3200 2.82 $152 $223 ($71)-32% 3201 or more 3.29 $177 $223 ($46)-21% Nonresidential Impact Fees (square foot of building) Type Avg Wkdy Veh Trip Ends per KSF Trip Adjustment Factors Proposed Police Facilities Fees Current Fees Increase or Decrease % Change Commercial 37.75 50%$0.24 $0.12 $0.12 100% All Other 9.00 50%$0.05 $0.12 ($0.07)-58% Comparison to 2013 Method Housing Unit Increase 2019 to 2029 12,466 Impact Fee per Housing Unit $154 Nonresidential Floor Area Increase 2019 to 2029 6,960,000 Impact Fee per Square Foot $0.10 Cost Allocation Allocated Cost by Land Use Growth 2019 to 2029 Meridian City Council Meeting Agenda May 7, 2019 – Page 428 of 537 15 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT development fee revenue, if actual development matches the land use assumptions. To the extent the rate of development either accelerates or slows down, there will be a corresponding change in the need for infrastructure and development fee revenue. Figure P5: Police Development Fee Revenue Comprehensive Financial Plan for Police City staff recommends the improvements listed in Figure P6 to accommodate additional development over the next ten years. Impact fees will pay for approximately $4.74 million, representing a growth share of 59%. Other revenue sources will be required to fund approximately $3.26 million in police facilities over the next ten years. Figure P6: Summary of Ten-Year CFP for Police Ten-Year Growth Cost of Police Facilities =>$2,633,140 Police Impact Fee Revenue Average Residential Industrial Commercial Institutional Office & Other Services $152 $50 $240 $50 $50 per housing unit per 1000 Sq Ft per 1000 Sq Ftper 1000 Sq Ft per 1000 Sq Ft Year Hsg Units KSF KSF KSF KSF Base 2019 42,345 9,070 4,890 4,450 5,890 Year 1 2020 44,445 9,300 5,010 4,560 6,040 Year 2 2021 46,145 9,540 5,140 4,680 6,190 Year 3 2022 47,746 9,780 5,270 4,800 6,350 Year 10 2029 54,811 11,670 6,290 5,720 7,580 Ten-Yr Increase 12,466 2,600 1,400 1,270 1,690 Projected Revenue =>$1,895,000 $130,000 $336,000 $64,000 $85,000 Total Projected Revenues (rounded) =>$2,510,000 Buildings Description Square Feet Total Cost Training Facility Classroom 3,000 $1,000,000 Administrative Building Expansion Phase 1 3,000 $1,000,000 Administrative Building Expansion Phase 2 3,000 $1,000,000 Substation 6,000 $2,000,000 Total =>15,000 $5,000,000 Cost per Square Foot =>$333 Outdoor Facilities Description Cost Outdoor Training Facility $3,000,000 Total =>$8,000,000 Growth Cost Funded by Impact Fees =>$4,740,000 Growth Share Funded by Impact Fees =>59% Share to be Funded by Other Revenues =>$3,260,000 Meridian City Council Meeting Agenda May 7, 2019 – Page 429 of 537 16 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Fire Impact Fees After evaluating calls for service data to general types of development, Raftelis recommends functional population to allocate the cost of additional fire infrastructure to residential and nonresidential development (see Figure P1 above and related text). Fire development fees in Meridian are based on the same level of service currently provided to existing development. Existing Standards for Fire Facilities Figure F1 inventories Fire Department buildings in Meridian. Because the training center is also used by the Police Department, floor area was reduced to indicate the portion used by Meridian Fire Department. The standard for fire buildings is 0.44 square feet per person and 0.46 square feet per job. Figure F1: Existing Fire Buildings Development fees will be used to expand the fleet of fire vehicles and purchase communications equipment with a useful life of at least ten years. Figure F2 lists fire vehicles and communications equipment currently used by the Meridian Fire Department. Following the same methodology used for fire buildings, the total cost of fire vehicles and equipment was allocated 73% to residential and 27% to nonresidential development in Meridian. As shown below, every additional resident will require Meridian to spend approximately $62 for additional fire vehicles and equipment. Every additional job requires the City to spend approximately $64 for additional fire vehicles and equipment. Fire Stations Square Feet Fire Station # 1 (540 E. Franklin Rd)11,700 Fire Station # 3 (3545 N. Locust Grove)7,040 Fire Station # 2 (2401 N. Ten Mile Rd)6,770 Fire Station # 4 (2515 S. Eagle Rd)7,077 Fire Station # 5 (N. Linder Rd)7,360 Fire Station # 6 0 PSTC (half)7,250 Training Tower @ Station #1 6,523 Fire Safety Center (1901 Leighfield Dr)1,744 Fire Admin Space (City Hall)13,511 TOTAL 68,975 Allocation Factors for Fire Stations Residential Share 73%Functional Nonresidential Share 27%Population Population in 2019 114,102 Jobs in 2019 40,575 Infrastructure Standards for Fire Stations Square Feet Residential (per person)0.44 Nonresidential (per job)0.46 Meridian City Council Meeting Agenda May 7, 2019 – Page 430 of 537 17 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Figure F2: Existing Standards for Fire Vehicles Fire Infrastructure Needs The City’s Comprehensive Plan and website describe existing fire facilities. In Meridian, fire facilities are fully utilized and there is no surplus capacity for future development. The City has determined that fire facilities will require expansion to accommodate future development. As specified in 67-8203(29), development impact fees in Meridian exclude costs to repair, upgrade, update, expand or replace existing capital improvements to provide better service to existing development. To accommodate projected development over the next ten years, Meridian will expand fire buildings by 20,859 square feet and spend $2.93 million to expand the fleet of fire vehicles. Fire Apparatus and Equipment Coding Total Cost Engines FE $5,148,000 Ladder Truck LT $1,600,000 Pickup Trucks PT $539,659 Other Vehicles OV $287,700 Communications Equipment CE $2,112,284 TOTAL $9,687,643 Allocation Factors for Fire Apparatus and Communications Residential Share 73%Functional Nonresidential Share 27%population Population in 2019 114,102 Jobs in 2019 40,575 Infrastructure Standards for Fire Apparatus and Communications Apparatus and Communications Residential (per person)$61.98 Nonresidential (per job)$64.46 Meridian City Council Meeting Agenda May 7, 2019 – Page 431 of 537 18 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Figure F3: Growth-Related Need for Fire Facilities Revenue Credit Evaluation Currently the City of Meridian does not have any outstanding debt related to fire facilities. Therefore, a revenue credit for bond payments is not applicable. As shown in the cash flow analysis below, projected impact fee revenue matches the growth cost of new facilities. Based on the City of Meridian’s legislative policy decision to fully fund expected growth costs from impact fees, there is no potential double -payment from other revenue sources. Current and Proposed Fire Impact Fees Figure F4 indicates proposed impact fees for fire facilities in Meridian. Residential fees are derived from average number of persons per housing unit and the cost per person. Nonresidential fees are based on average jobs per 1,000 square feet of floor area and the cost per job. The cost factors for fire facilities are summarized in the upper portion of Figure F4. Persons per unit, by dwelling size, are based on local data, as discussed in the Land Use Assumptions. For nonresidential development, average jobs per thousand square feet of floor area are also documented in the Land Use Assumptions. To be consistent with 67-8204(16) of the Idaho Development Impact Fee Act, impact fees are derived using the cost per service unit multiplied by the average number of service units per development unit. The row highlighted light orange indicates the updated impact fee for an average-size dwelling is $693 (truncated), which assumes 2.82 persons per housing unit and a cost of $246 per additional person. Please see Appendix Fire Infrastructure Standards and Capital Costs Fire Stations - Residential 0.44 Sq Ft per household Fire Stations - Nonresidential 0.46 Sq Ft per job Fire Station Cost $535 per square foot Fire Apparatus/Communications - Residential $61.98 Cost per person Fire Apparatus/Communications - Nonres $64.46 Cost per job Facilities Needed Population Meridian Sq Ft of Fire Fire Apparatus and Year Jobs Stations Communications Base 2019 114,102 40,575 68,975 $9,687,643 Year 1 2020 121,126 41,612 72,551 $10,189,837 Year 2 2021 126,812 42,677 75,549 $10,610,907 Year 3 2022 132,163 43,768 78,411 $11,012,890 Year 4 2023 136,845 44,887 80,990 $11,375,214 Year 5 2024 140,190 46,035 82,993 $11,656,541 Year 6 2025 143,578 47,214 85,030 $11,942,532 Year 7 2026 144,996 48,421 86,209 $12,108,228 Year 8 2027 146,413 49,659 87,403 $12,275,860 Year 9 2028 147,831 50,929 88,611 $12,445,618 Year 10 2029 149,248 52,231 89,834 $12,617,376 Ten -Yr Increase 35,146 11,656 20,859 $2,929,733 Cost of Fire Stations =>$11,160,000 Cost of Fire Apparatus and Communications =>$2,930,000 Total Growth Cost =>$14,090,000 Meridian City Council Meeting Agenda May 7, 2019 – Page 432 of 537 19 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT A for supporting documentation on the average number of persons by dwelling size in Meridian (note: the person per housing unit values shown in Figure A4 were adjusted downward by multiplying the value for each size threshold by the ratio of 2.82 divided by 3.11). The blue arrow shown in th e table below compares the updated fee for the average size dwelling to the average impact fee per housing unit based on the allocation methodology from the 2013 impact fee study. In contrast to the “one size fits all” flat fee of $695 for all dwellings,the updated methodology proposes lower impact fees for smaller, more affordable units, along with a higher fee for dwellings with 3201 or more square feet of climate-controlled space. Proposed nonresidential development fees for fire facilities are shown i n the column with light orange shading. The 2019 study recommends nonresidential fees by two general categories, Commercial and All Other types of nonresidential development. Commercial includes all buildings within a shopping center, plus stand-alone retail development and eating/drinking places (i.e., restaurants and bars). All Other includes industrial, warehousing, offices, business services, and personal services (i.e., every type of non -residential development not considered Commercial). The previous study had a single fee for all types of nonresidential development.The average fire impact fee per square foot for nonresidential development increased from $0.35 in 2013 to $0.46 in 2019. Based on the 2019 fee schedule, a new warehouse would be in the category of All Other. This fee category assumes 1.50 jobs per thousand square feet of floor area. To convert the fee to an amount per square foot, we divide by 1000 then multiply by the cost factor per job ($274). The result is $0.41 (truncated) per square foot. Meridian City Council Meeting Agenda May 7, 2019 – Page 433 of 537 20 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Figure F4: Fee Schedule for Fire Facilities 2019 Input Variables Infrastructure Type Infrastructure Units Growth Quantity Over Ten Years Cost Factor per Unit Growth Cost (rounded) Fire Stations square feet 20,859 $535 $11,160,000 Fire Apparatus dollars $2,930,000 Total =>$14,090,000 Professional Services Cost =>$18,603 Less Projected Fund Balance 9/30/2019 =>-$2,241,236 Net Growth Cost =>$11,867,367 Residential 73% Nonresidential 27% Residential $8,663,178 Nonresidential $3,204,189 Cost per Service Unit Residential (persons)35,146 $246 Nonresidential (jobs)11,656 $274 Residential Impact Fees (per housing unit) Square Feet of Climate- Controlled Space Persons per Hsg Unit Proposed Fire Facilities Fee Current Fees Increase or Decrease % Change 1000 or less 1.05 $258 $681 ($423)-62% 1001 to 1500 1.83 $450 $681 ($231)-34% 1501 to 2500 2.38 $585 $681 ($96)-14% 2501 to 3200 2.82 $693 $681 $12 2% 3201 or more 3.29 $809 $681 $128 19% Nonresidential Impact Fees (square foot of building) Type Jobs per 1,000 Sq Ft Proposed Fire Facilities Fee Current Fees Increase or Decrease % Change Commercial 2.34 $0.64 $0.35 $0.29 83% All Other 1.50 $0.41 $0.35 $0.06 17% Comparison to 2013 Method Housing Unit Increase 2019 to 2029 12,466 Impact Fee per Housing Unit $695 Nonresidential Sq Ft Increase 2019 to 2029 6,960,000 Impact Fee per Square Foot)$0.46 Cost Allocation Allocated Cost by Land Use Growth 2019 to 2029 Meridian City Council Meeting Agenda May 7, 2019 – Page 434 of 537 21 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Projected Revenue for Fire Facilities Over the next ten years, fire development fee revenue is projected to approximately match the growth cost of fire infrastructure, which has a ten-year growth cost of $11,867,367 (see the upper portion of Figure F5). The table below indicates Meridian should receive approximately $11.82 million in fire development fee revenue, if actual development matches the land use assumptions. The revenue projection assumes implementation of the proposed fire fees and that development from 2019 to 2029 is consistent w ith the land use assumptions described in Appendix A. To the extent the rate of development either accelerates or slows down, there will be a corresponding change in the development fee revenue. Figure F5: Fire Development Fee Revenue Ten-Year Cost of Growth-Related Fire Facilities =>$11,867,367 Fire Impact Fee Revenue Average Residential Industrial Commercial Institutional Office and Other Services $693 $410 $640 $410 $410 Year per housing unit per 1000 Sq Ft per 1000 Sq Ft per 1000 Sq Ft per 1000 Sq Ft Hsg Units KSF KSF KSF KSF Base 2019 42,345 9,070 4,890 4,450 5,890 Year 1 2020 44,445 9,300 5,010 4,560 6,040 Year 2 2021 46,145 9,540 5,140 4,680 6,190 Year 3 2022 47,746 9,780 5,270 4,800 6,350 Year 4 2023 49,145 10,030 5,410 4,920 6,510 Year 5 2024 50,145 10,290 5,550 5,040 6,680 Year 6 2025 51,159 10,550 5,690 5,170 6,850 Year 7 2026 52,071 10,820 5,830 5,310 7,030 Year 8 2027 52,984 11,100 5,980 5,440 7,210 Year 9 2028 53,898 11,380 6,140 5,580 7,390 Year 10 2029 54,811 11,670 6,290 5,720 7,580 Ten-Yr Increase 12,466 2,600 1,400 1,270 1,690 Projected Revenue =>$8,640,000 $1,070,000 $900,000 $520,000 $690,000 Total Projected Revenues (rounded) =>$11,820,000 Meridian City Council Meeting Agenda May 7, 2019 – Page 435 of 537 22 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Comprehensive Financial Plan for Fire Facilities Using impact fee funding over the next ten years, Figure F6 indicates that Meridian plans to expand fire station floor area by approximately 25,000 square feet. Meridian will also purchase additional fire vehicles costing approximately $4.38 million. The total cost for these projects is approximately $17.75 million. The growth cost funded by impact fees is $14.09 million over ten years, which is 79% of the total cost. An additional $3.66 million in other revenues wil l be required to fully fund the Fire Department’s CFP for growth-related improvements. Figure F6: Summary of Ten-Year CFP for Fire Facilities Fire Stations Square Feet Total Cost Purchase Land for Fire Station #7 $500,000 Design Fire Station #7 $800,000 Build Fire Station #7 12,500 $5,387,500 Purchase Land for Fire Station #8 $250,000 Design Fire Station #8 $800,000 Build Fire Station #8 12,500 $5,637,500 Total =>25,000 $13,375,000 Cost per Sq Ft Based on Stations #7 & #8 =>$535 Fire Apparatus Units Total Cost Quint Truck 1 $1,600,000 Heavy Rescue Vehicle 1 $800,000 Fire Engine Station #7 1 $572,000 Fire Engine Station #8 1 $572,000 Vehicle for EMS Captain 1 $63,000 Vehicle for Fire Inspector/Investigator 1 $63,000 Vehicle for Battalion Chiefs 1 $63,000 Alternative Response Unit 2 $642,000 Total =>9 $4,375,000 Total =>$17,750,000 Growth Cost Funded by Impact Fees =>$14,090,000 Growth Share =>79% Funded by Other Revenues =>$3,660,000 Meridian City Council Meeting Agenda May 7, 2019 – Page 436 of 537 23 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Fee Implementation and Administration Consistent with best practices and Idaho’s enabling legislation, Merid ian updates capital improvements and development impact fees every five years. In addition, some jurisdictions make annual adjustments for inflation using a price index like the Engineering News Record (ENR) Construction Cost Index published by McGraw-Hill Companies. This index could be applied to the adopted impact fee schedule, reviewed by the Advisory Committee, then approved by City Council. If cost estimates or demand indicators change significantly, the City should redo the fee calculations. Another best practice is to spend impact fees as soon as possible, tracking funds according to first in, first out accounting, using aggregate rather than project-specific tracking. Impact fees and accrued interest are maintained in a separate fund that is not comingled with other revenues. In Idaho, an annual report is mandatory, indicating impact fee collections, expenditures, and fund balances by type of infrastructure. Cost of CFP Preparation As stated in Idaho’s enabling legislation, a surcharge on the col lection of development impact fees may be used to fund the cost of preparing the CFP that is attributable to the impact fee determination. This minor cost ($18,603 per infrastructure type) was added to the 2019 Meridian impact fees. Development Categories Proposed impact fees for residential development are by square feet of climate-controlled space, excluding porches, garage and unfinished space, such as basements and attics. For an apartment building, the average size threshold is derived for an entire building. The recommended procedure is to identify the aggregate climate-controlled floor area for the entire building, divided by the number of dwelling units in the building. Apartment complexes and some residential development provide common areas for use by residents, such as exercise rooms and clubhouses. Common areas for the private use of residents are ancillary uses to the dwelling units and not subject to additional impact fees. Also, Section 67 -8204(20) of the Idaho Development Impact Fee Act states that an addition to an existing residential building, that does not increase the number of service units, should be exempt from additional impact fees. Given the relatively small fee increase across size thresholds and the high transaction cost to assess fees for additions to residential buildings, Raftelis recommends that additions to residential buildings should not be subject to additional impact fees. The two general nonresidential development categories in the proposed impact fee schedule can be used for all new construction within Meridian. Nonresidential development categories represent general groups of land uses that share similar average weekday vehicle trip generation rates and job density (i.e. jobs per 1,000 square feet of floor area),as documented in Appendix A. “Commercial” includes retail development and eating/drinking places (i.e., restaurants and bars). All land uses within a shopping center will pay the impact fee for commercial development. All Other includes industrial, war ehousing, offices, business services, and personal services (i.e., every type of non-residential development not considered Commercial). An applicant may submit an independent study to document unique demand indicators (i.e., service units per development unit). The independent study should be prepared by a professional engineer or certified planner and use the same type of input variables as those in Meridian’s impact fee study. For residential development, impact fees are based on average persons per housing unit. For nonresidential development, impact fees are based on inbound average weekday vehicle trips per 1,000 square feet of floor area, and the Meridian City Council Meeting Agenda May 7, 2019 – Page 437 of 537 24 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT average number of jobs per 1,000 square feet of floor area. The independent fee study will be reviewe d by City staff and can be accepted as the basis for a unique fee calculation. If staff determines the independent fee study is not reasonable, the applicant may appeal the administrative decision to Meridian’s elected officials for their consideration. Credits and Reimbursements A general requirement that is common to impact fee methodologies is the evaluation of credits. A revenue credit may be necessary to avoid potential double payment situations arising from one -time impact fees plus on-going payment of other revenues that may also fund growth -related capital improvements. The determination of revenue credits is dependent upon the impact fee methodology used in the cost analysis. Policies and procedures related to site-specific credits should be addressed in the ordinance that establishes the impact fees. Project-level improvements, required as part of the development approval process, are not eligible for credits against impact fees. If a developer constructs a system improvement included in the f ee calculations, it will be necessary to either reimburse the developer or provide a credit against the fees. The latter option is more difficult to administer because it creates unique fees for specific geographic areas. Based on national experience, Raftelis recommends a jurisdiction establish a reimbursement agreement with the developer that constructs a system improvement. The reimbursement agreement should be limited to a payback period of no more than ten years and the City should not pay interest on the outstanding balance. The developer must provide documentation of the actual cost incurred for the system improvement. The City should only agree to pay the lesser of the actual construction cost or the estimated cost used in the impact fee analysis. If the City pays more than the cost used in the fee analysis, there will be insufficient fee revenue. Reimbursement agreements should only obligate the City to reimburse developers annually according to actual fee collections from the benefiting area. The supporting documentation for each type of impact fee describes the types of infrastructure considered to be system improvements. Site specific credits or developer reimbursements for one type of system improvement does not negate an impact fee for ot her system improvements. Meridian City Council Meeting Agenda May 7, 2019 – Page 438 of 537 25 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Appendix A: Land Use Assumptions Appendix A contains the land use assumptions for Meridian’s 2019 DIF update. The CFP must be developed in coordination with the Advisory Committee and utilize land use assumptions most recently adopted by the appropriate land planning agency [see Idaho Code 67-8206(2)]. Idaho’s enabling legislation defines land use assumptions as: “a description of the service area and projections of land uses, densities, intensities, and population in the service area over at least a 20-year period.” Service Areas To ensure a substantial benefit to new development paying impact fees, the City of Meridian has evaluated collection and expenditure zones for public facilities that may have distinct benefit or service areas. In the City of Meridian, impact fees for parks/recreation, police and fire facilities will benefit new development throughout the entire incorporated area. Raftelis recommends one citywide service area for Meridian impact fees. Idaho Code 67-8203(26) defines “service area” as: “Any defined geographic area identified by a governmental entity, or by intergovernmental agreement, in which specific public facilities provide service to development within the area defined, on the basis of sound planning or engineering principles, or both.” The City’s adopted Future Land Use Map indicates land uses, densities, and intensities of development, as required by Idaho Code 67-8203(16). The service area is defined as all land within the city limits of Meridian, as modified over time. Summary of Growth Indicators Population, housing unit,jobs and nonresidential floor area are the “service units” or demand indicators that will be used to evaluate the need for growth-related infrastructure. The demographic data and development projections discussed below will also be used to demonstrate proportionality. All land use assumptions are consistent with Meridian’s Comprehensive Plan. In contrast to the Comprehensive Plan, which is more general and has a long-range horizon, development impact fees require more specific quantitative analysis and have a short-range focus. Typically, impact fee studies look out five to ten years, with the expectation that fees will be periodically updated (e.g. every 5 years).Infrastructure standards will be calibrated using fiscal year 2018-19 data. In Meridian, the fiscal year begins on October 1st. Key development projections for the City of Meridian are housing units a nd nonresidential floor area, as shown in Figure A1. These projections will be used to estimate development fee revenue and to indicate the anticipated need for growth-related infrastructure. The goal is to have reasonable projections without being overly concerned with precision. Because impact fee methods are designed to reduce sensitivity to development projections in the determination of the proportionate -share fee amounts, if actual development is slower than projected, fee revenue will decline, but so will the need for growth-related infrastructure. In contrast, if development is faster than anticipated, the City will receive an increase in fee revenue, but will also need to accelerate infrastructure improvements to keep pace with the actual rate of development. Meridian City Council Meeting Agenda May 7, 2019 – Page 439 of 537 26 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Population and housing unit projections were provided by City staff. During the next ten years, the impact fee study assumes Meridian’s population increase at a growth rate of approximately 2.7% per year. Over the next ten years, jobs are expected to increase at a growth rate of approximately 2.6% per year, which is from the Communities in Motion employment forecast from 2010 to 2040. Figure A1:Annual Development Projections Proportionate Share The term “proportionate” is found throughout Idaho’s Development Impact Fee Act. For example, Idaho Code 67 - 8202(2) states the intent to, “Promote orderly growth and development by establishing uniform standards by which local governments may require that those who benefit from new growth and development pay a proportionate share of the cost of new public facilities needed to serve new growth and development;” Because DIFS must be proportionate, jurisdictions derive fees for various land uses per unit of development, as stated in Idaho Code 67-8404(17). Meridian, Idaho FY18-19 FY19-20 FY20-21 FY21-22 FY23-24 FY28-29 FY38-39 Fiscal Year Begins Oct 1st 2019 2020 2021 2022 2024 2029 2039 Base Yr 1 2 3 5 10 20 Total Population City of Meridian 114,102 121,126 126,812 132,163 140,190 149,248 164,187 Annual Increase 7.2%6.2%4.7%4.2%2.4%1.0%1.0% Housing Units Single Family 35,911 37,649 39,056 40,381 42,367 46,229 54,516 Annual Increase 5.6%4.8%3.7%3.4%2.0%1.7%1.7% Multi-Family 6,434 6,796 7,089 7,365 7,778 8,582 10,322 Annual Increase 6.6%5.6%4.3%3.9%2.3%1.9%1.9% Total Housing Units 42,345 44,445 46,145 47,746 50,145 54,811 64,838 Annual Increase 5.7%5.0%3.8%3.5%2.0%1.7%1.7% Persons per Hsg Unit 2.69 2.73 2.75 2.77 2.80 2.72 2.53 Jobs (by place of work) Industrial 7,501 7,693 7,890 8,092 8,511 9,656 12,430 Commercial 11,455 11,748 12,048 12,356 12,996 14,746 18,982 Institutional 4,133 4,238 4,347 4,458 4,689 5,320 6,848 Office & Other Services 17,486 17,933 18,392 18,862 19,839 22,509 28,976 Total Jobs 40,575 41,612 42,677 43,768 46,035 52,231 67,236 Annual Increase 2.6%2.6%2.6%2.6%2.6%2.6%2.6% Jobs to Housing Ratio 0.96 0.94 0.92 0.92 0.92 0.95 1.04 Nonresidential Floor Area (square feet in thousands) Industrial 9,070 9,300 9,540 9,780 10,290 11,670 15,030 Commercial 4,890 5,010 5,140 5,270 5,550 6,290 8,100 Institutional 4,450 4,560 4,680 4,800 5,040 5,720 7,370 Office & Other Services 5,890 6,040 6,190 6,350 6,680 7,580 9,760 Total KSF 24,300 24,910 25,550 26,200 27,560 31,260 40,260 Avg Sq Ft Per Job 599 599 599 599 599 598 599 Avg Jobs per KSF 1.67 1.67 1.67 1.67 1.67 1.67 1.67 Meridian City Council Meeting Agenda May 7, 2019 – Page 440 of 537 27 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT “A development impact fee ordinance shall include a schedule of development impact fees for various land uses per unit of development. The ordinance shall provide that a developer shall have the right to elect to pay a project's proportionate share of system improvement costs by payment of development impact fees according to the fee schedule as full and complete payment of the development project's proportionate share of system improvement costs…” Even though formulas and methods are not specified in Idaho’s Development Impact Fee Act, DIFs must be reasonable and fair, as stated in section 67-8201(1). “All development impact fees shall be based on a reasonable and fair formula or method under which the development impact fee imposed does not exceed a proportionate share of the costs incurred, or to be incurred, by the governmental entity in the provision of system improvements to serve the new development. In the following sections, Raftelis describes reasonable and fair formulas and methods that c an be used in the City of Meridian to make DIFs proportionate by size of residential development and type of nonresidential development. Residential Development and Persons per Housing Unit The 2010 census did not obtain detailed information using a “long -form” questionnaire. Instead, the U.S. Census Bureau has switched to a continuous monthly mailing of surveys, known as the American Community Survey (ACS), which is limited by sample-size constraints. For example, data on detached housing units are now combined with attached single units (commonly known as townhouses). Part of the rationale for imposing fees by size threshold, as discussed further below, is to address this ACS data limitation. Because townhouses and apartments generally have fewer bedrooms and less floor area than detached units, size thresholds makes fees more proportionate and facilitates construction of affordable units. As shown Figure A2, dwellings with a single unit per structure (detached and attached) average 2.85 persons per housing unit. Dwellings in structures with two or more units average 2.00 year -round residents per unit. This category includes duplexes, which have two dwellings on a single land parcel. According to the latest available data, the overall average is 2.76 year-round residents per housing unit and 2.82 persons per household. According to the U.S. Census Bureau, a household is a housing unit that is occupied by year - round residents. Development fees often use per capita standards and persons per housing un it, or persons per household, to derive proportionate-share fee amounts. Raftelis recommends that fees for residential development in the City of Meridian be imposed according to the number of year -round residents per housing unit. Meridian City Council Meeting Agenda May 7, 2019 – Page 441 of 537 28 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Figure A2:Year-Round Persons per Unit by Type of Housing Demand Indicators by Dwelling Size Impact fees must be proportionate to the demand for infrastructure. Because the average number of persons per housing unit has a strong, positive correlation to the number of bedroo ms, Raftelis recommends residential fee schedules that increase by dwelling size.Custom tabulations of demographic data by bedroom range can be created from individual survey responses provided by the U.S. Census Bureau, in files known as Public Use Micro-Data Samples (PUMS). PUMS files are only available for areas of at least 100,000 persons, with the City of Meridian included in Public Use Micro -Data Area (PUMA) 701. As shown in Figure A3, Raftelis derived average persons per housing unit by bedroom range, from un-weighted PUMS data. The recommended multipliers by bedroom range (shown below) are for all types of housing units, adjusted to the control totals for Meridian. As shown above, the U.S. Census Bureau indicates that Meridian averages 2.76 persons per housing unit. Figure A3:Persons by Bedroom Range Meridian Population and Housing Characteristics Units in Structure Persons House-Persons per Housing Persons per Housing Vacancy holds Household Units Housing Unit Mix Rate Single Unit *81,202 27,793 2.92 28,448 2.85 89%2% All Other **6,765 3,379 2.00 3,378 2.00 11%0% Subtotal 87,967 31,172 2.82 31,826 2.76 2% Group Quarters 4,864 TOTAL 92,831 Source: U.S. Census Bureau, 2016 American Community Survey, 5-Year Estimates, Tables B25024, B25032, B25033, and B26001. *Single unit includes attached and detached. ** All other includes multifamily and mobile homes. Recommended Multipliers (2) Bedrooms Persons Housing Persons per Housing (1)Units (1)Housing Unit Mix 0-1 48 39 1.30 2.8% 2 353 194 1.92 14.1% 3 1,598 678 2.48 49.2% 4+1,614 467 3.64 33.9% Total 3,613 1,378 2.76 100.0% (1) American Community Survey, Public Use Microdata Sample for ID PUMA 701 (2012-2016 5-year database). (2) Recommended persons per housing unit are scaled to make the average derived from PUMS survey data match the control total for Meridian (i.e. 2.76 persons per housing unit). Meridian City Council Meeting Agenda May 7, 2019 – Page 442 of 537 29 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT DIFs based on size of dwelling are generally easier to administer when expressed in square feet of finished living space for all types of housing. Basing fees on floor area rather than the num ber of bedrooms eliminates the need for criteria to make administrative decisions on whether a room qualifies as a bedroom. To translate dwelling size by number of bedrooms into square feet of living space, Raftelis used the 2018 Ada County Assessor’s residential database to derive average square feet by bedroom range (i.e., two, three, and four or more bedrooms). Raftelis recommends that DIFs for residential development be imposed based on finished square feet of living space, excluding garages, patios and porches that are not climate-controlled. Average floor area and number of persons by bedroom range are plotted in Figure A4, with a logarithmic trend line derived from actual averages for Meridian. Using the trend line formula shown in the chart, Raftelis derived the estimated average number of persons, by dwelling size, in size thresholds like those currently used by the City of Boise. As shown with yellow highlighting, the lowest floor area range (1000 square feet or less) has an estimated average of 1.16 persons per housing unit. At the upper end of the floor area range (3201 or more square feet of climate-controlled space), the average is 3.63 persons per housing unit. For a building with more than one residential unit, City staff will determine th e average size threshold for the entire building by dividing total climate-controlled floor area by the total number of dwellings in the building. Meridian City Council Meeting Agenda May 7, 2019 – Page 443 of 537 30 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Figure A4:Persons by Square Feet of Living Space Jobs and Nonresidential Development In addition to data on residential development, the calculation of impact fees requires data on nonresidential development.Raftelis uses the term “jobs” to refer to employment by place of work.In Figure A5, color shading indicates nonresidential development prototypes th e will be used by Raftelis to derive average weekday vehicle trips and nonresidential floor area. For future industrial development, Raftelis averaged Light Industrial (ITE code 110) and Warehousing (ITE 150) to derive an average of 1,209 square feet per industrial job. The prototype for future commercial development is an average -size Shopping Center (ITE code 820). Commercial development (i.e., retail and eating/drinking places) is assumed to average 427 square feet per job. For institutional developm ent, such as schools, daycare and churches, the impact fee study assumes an average of 1,076 square feet per job. The prototype for institutional development is an Elementary School (ITE 520). For office and other services, an average -size Office (ITE 710) is the prototype for future development, averaging of 337 square feet per job. Meridian City Council Meeting Agenda May 7, 2019 – Page 444 of 537 31 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Figure A5:Average Weekday Vehicle Trip Ends Figure A6 indicates 2015 estimates of jobs and nonresidential floor area within Meridian. Job estimates, by type of nonresidential, are from Meridian’s Work Area Profile, available through the U.S. Census Bureau’s online web application known as OnTheMap. The number of jobs in Meridian is based on quarterly workforce reports supplied by employers. Floor area estimates are derived from the number of jobs by type of nonresidential development and average square feet per job ratios, as discussed on the previous page. Total floor area of nonresidential development in Meridian is consistent with property tax parcel information obtained from Ada County. ITE Land Use / Size Demand Wkdy Trip Ends Wkdy Trip Ends Emp Per Sq Ft Code Unit Per Dmd Unit*Per Employee*Dmd Unit Per Emp 110 Light Industrial 1,000 Sq Ft 4.96 3.05 1.63 615 140 Manufacturing 1,000 Sq Ft 3.93 2.47 1.59 628 150 Warehousing 1,000 Sq Ft 1.74 5.05 0.34 2,902 520 Elementary School 1,000 Sq Ft 19.52 21.00 0.93 1,076 530 High School 1,000 Sq Ft 14.07 22.25 0.63 1,581 610 Hospital 1,000 Sq Ft 10.72 3.79 2.83 354 620 Nursing Home 1,000 Sq Ft 6.64 2.91 2.28 438 710 General Office 1,000 Sq Ft 9.74 3.28 2.97 337 760 Research & Dev Center 1,000 Sq Ft 11.26 3.29 3.42 292 770 Business Park 1,000 Sq Ft 12.44 4.04 3.08 325 820 Shopping Center (avg size)1,000 Sq Ft 37.75 16.11 2.34 427 857 Discount Club 1,000 Sq Ft 41.80 32.21 1.30 771 Industrial in Meridian 1,000 Sq Ft 3.35 4.05 0.83 1,209 *Trip Generation , Institute of Transportation Engineers, 10th Edition (2017). Meridian City Council Meeting Agenda May 7, 2019 – Page 445 of 537 32 2019 MERIDIAN DEVELOPMENT IMPACT F EE S REPORT Figure A6:Jobs and Floor Area Estimates Meridian City Council Meeting Agenda May 7, 2019 – Page 446 of 537 Meridian Impact Fee Update City Council Meeting May 7,2019 1 Presentation by Dwayne Guthrie, PhD, AICP Meridian City Council Meeting Agenda May 7, 2019 – Page 447 of 537 Highlights of 2019 Updat e •Updated land use assumptions and development projections •Documented current infrastructure standards and projected the need for additional facilities •Recommending residential fees per dwelling based on size thresholds •Recommending two nonresidential fee categories ›Commercial ›All Other •Presentation will “drill-down”from summary tables to impact fee details ›Parks and Recreation ›Police ›Fire 2 Meridian City Council Meeting Agenda May 7, 2019 – Page 448 of 537 Proposed 2019 Fee Methods and Cost Components 3 Type of Impact Fee Service Area Incremental Expansion (current standards) Cost Allocation Parks and Recreation Facilities Citywide Park Improvements and Recreation Centers Residential Police Facilities Citywide Police Buildings Functional Population and Inbound Vehicle Trips to Nonresidential Development Fire Facilities Citywide Fire Stations and Apparatus Functional Population and Jobs Meridian City Council Meeting Agenda May 7, 2019 – Page 449 of 537 Citywide Service Area Park and Recreation Facilities Police Facilities Fire Facilities Proposed Total (2019) Existing Total (2013) Increase or Decrease % Change Residential (per housing unit) by Square Feet of Climate-Controlled Floor Area 1000 or less $781 $56 $258 $1,095 $2,017 ($922)-46% 1001 to 1500 $1,361 $98 $450 $1,909 $2,017 ($108)-5% 1501 to 2500 $1,770 $128 $585 $2,483 $2,017 $466 23% 2501 to 3200 $2,098 $152 $693 $2,943 $2,017 $926 46% 3201 or more $2,447 $177 $809 $3,433 $2,017 $1,416 70% Nonresidential (per square foot of building) Commercial $0.00 $0.24 $0.64 $0.88 $0.47 $0.41 87% All Other $0.00 $0.05 $0.41 $0.46 $0.47 ($0.01)-2% Nonresidential Average (2013 method)$0.10 $0.46 $0.56 $0.47 $0.09 20% Propose d 2019 Impact Fees 4 Residential Average (2013 method) Meridian City Council Meeting Agenda May 7, 2019 – Page 450 of 537 Proposed Park Fees 5 2019 Input Variables Infrastructure Type Infrastructure Units Growth Quantity Over Ten Years Cost Factor per Unit Growth Cost (rounded) Park Improvements acres 102 $241,000 $24,654,000 Park Land acres 5 $61,000 $305,000 Recreation Centers sq ft 17,096 $225 $3,847,000 Total =>$28,806,000 Professional Services Cost =>$18,603 Less Projected Fund Balance 9/30/2019 =>-$2,656,132 Net Growth Cost =>$26,168,471 Population Increase 2019 to 2029 35,146 Cost per Service Unit $744 Residential Impact Fees (per dwelling) Square Feet of Climate-Controlled Space Persons per Housing Unit Proposed Parks & Recreation Fee Current Fees Increase or Decrease % Change 1000 or less 1.05 $781 $1,113 ($332)-30% 1001 to 1500 1.83 $1,361 $1,113 $248 22% 1501 to 2500 2.38 $1,770 $1,113 $657 59% 2501 to 3200 2.82 $2,098 $1,113 $985 88% 3201 or more 3.29 $2,447 $1,113 $1,334 120% Comparison to 2013 Method Housing Unit Increase 2019 to 2029 12,466 Impact Fee per Housing Unit $2,099 Meridian City Council Meeting Agenda May 7, 2019 – Page 451 of 537 Comprehensive Financial Plan for Parks 6 Needed Planned Improved Acres 102.3 151 Building Sq Ft 17,096 22,000 FY Description Amount Units Cost 2020 West Meridian Regional Park - Design $500,000 2022 West Meridian Regional Park - Construction 47 acres $5,147,500 2021 New Community Center - Design & Construction Documents $500,000 2023 New Community Center - Construction 22,000 square feet $5,000,000 2027 Margaret Aldape Park - Design $994,000 2029 Margaret Aldape Park - Construction 70 acres $10,012,500 2021 Discovery Park, Phase 2 - Design $500,000 2023 Discovery Park, Phase 2 - Construction 25 $5,160,000 2023 Discovery Park, Phase 3 - Design $500,000 2025 Discovery Park, Phase 3 - Construction 25 acres $5,160,000 2022 Brundage/Graycliff Park - Design $185,000 2024 Brundage/Graycliff Park - Construction 9 acres $1,906,500 2021 Additional Land Acquisition 5 acres $525,000 Total Cost =>$36,090,500 Growth Cost Funded by Impact Fees =>$28,806,000 Growth Share =>80% Existing Development Share to be Funded by Other Revenues =>$7,284,500 Meridian City Council Meeting Agenda May 7, 2019 – Page 452 of 537 2019 Input Variables Infrastructure Type Infrastructure Units Growth Quantity Over Ten Years Cost Factor per Unit Growth Cost (rounded) Police Buildings square feet 12,161 $333 $4,050,000 Outdoor Training Facility 23%$690,000 Total =>$4,740,000 Professional Services Cost =>$18,603 Less Projected Fund Balance 9/30/2019 =>-$2,125,463 Net Growth Cost =>$2,633,140 Residential 73% Nonresidential 27% Residential $1,922,192 Nonresidential $710,948 Cost per Service Unit Residential (persons)35,146 $54 Nonresidential (vehicle trips)51,406 $13 Residential Impact Fees (per housing unit) Square Feet of Climate- Controlled Space Persons per Housing Unit Proposed Police Facilities Fees Current Fees Increase or Decrease % Change 1000 or less 1.05 $56 $223 ($167)-75% 1001 to 1500 1.83 $98 $223 ($125)-56% 1501 to 2500 2.38 $128 $223 ($95)-43% 2501 to 3200 2.82 $152 $223 ($71)-32% 3201 or more 3.29 $177 $223 ($46)-21% Nonresidential Impact Fees (square foot of building) Type Avg Wkdy Veh Trip Ends per KSF Trip Adjustment Factors Proposed Police Facilities Fees Current Fees Increase or Decrease % Change Commercial 37.75 50%$0.24 $0.12 $0.12 100% All Other 9.00 50%$0.05 $0.12 ($0.07)-58% Comparison to 2013 Method Housing Unit Increase 2019 to 2029 12,466 Impact Fee per Housing Unit $154 Nonresidential Floor Area Increase 2019 to 2029 6,960,000 Impact Fee per Square Foot $0.10 Cost Allocation Allocated Cost by Land Use Growth 2019 to 2029 Propose d Police Impact Fees 7 Ten-year increase in service units divided by 2029 service units Meridian City Council Meeting Agenda May 7, 2019 – Page 453 of 537 CFP fo r Police Facilities 8 Buildings Description Square Feet Total Cost Training Facility Classroom 3,000 $1,000,000 Administrative Building Expansion Phase 1 3,000 $1,000,000 Administrative Building Expansion Phase 2 3,000 $1,000,000 Substation 6,000 $2,000,000 Total =>15,000 $5,000,000 Cost per Square Foot =>$333 Outdoor Facilities Description Cost Outdoor Training Facility $3,000,000 Total =>$8,000,000 Growth Cost Funded by Impact Fees =>$4,740,000 Growth Share Funded by Impact Fees =>59% Share to be Funded by Other Revenues =>$3,260,000 Meridian City Council Meeting Agenda May 7, 2019 – Page 454 of 537 Propose d Fire Impact Fees 9 2019 Input Variables Infrastructure Type Infrastructure Units Growth Quantity Over Ten Years Cost Factor per Unit Growth Cost (rounded) Fire Stations square feet 20,859 $535 $11,160,000 Fire Apparatus dollars $2,930,000 Total =>$14,090,000 Professional Services Cost =>$18,603 Less Projected Fund Balance 9/30/2019 =>-$2,241,236 Net Growth Cost =>$11,867,367 Residential 73% Nonresidential 27% Residential $8,663,178 Nonresidential $3,204,189 Cost per Service Unit Residential (persons)35,146 $246 Nonresidential (jobs)11,656 $274 Residential Impact Fees (per housing unit) Square Feet of Climate- Controlled Space Persons per Hsg Unit Proposed Fire Facilities Fee Current Fees Increase or Decrease % Change 1000 or less 1.05 $258 $681 ($423)-62% 1001 to 1500 1.83 $450 $681 ($231)-34% 1501 to 2500 2.38 $585 $681 ($96)-14% 2501 to 3200 2.82 $693 $681 $12 2% 3201 or more 3.29 $809 $681 $128 19% Nonresidential Impact Fees (square foot of building) Type Jobs per 1,000 Sq Ft Proposed Fire Facilities Fee Current Fees Increase or Decrease % Change Commercial 2.34 $0.64 $0.35 $0.29 83% All Other 1.50 $0.41 $0.35 $0.06 17% Comparison to 2013 Method Housing Unit Increase 2019 to 2029 12,466 Impact Fee per Housing Unit $695 Nonresidential Sq Ft Increase 2019 to 2029 6,960,000 Impact Fee per Square Foot)$0.46 Cost Allocation Allocated Cost by Land Use Growth 2019 to 2029 Meridian City Council Meeting Agenda May 7, 2019 – Page 455 of 537 CFP fo r Fire Facilities 10 Fire Stations Square Feet Total Cost Purchase Land for Fire Station #7 $500,000 Design Fire Station #7 $800,000 Build Fire Station #7 12,500 $5,387,500 Purchase Land for Fire Station #8 $250,000 Design Fire Station #8 $800,000 Build Fire Station #8 12,500 $5,637,500 Total =>25,000 $13,375,000 Cost per Sq Ft Based on Stations #7 & #8 =>$535 Fire Apparatus Units Total Cost Quint Truck 1 $1,600,000 Heavy Rescue Vehicle 1 $800,000 Fire Engine Station #7 1 $572,000 Fire Engine Station #8 1 $572,000 Vehicle for EMS Captain 1 $63,000 Vehicle for Fire Inspector/Investigator 1 $63,000 Vehicle for Battalion Chiefs 1 $63,000 Alternative Response Unit 2 $642,000 Total =>9 $4,375,000 Total =>$17,750,000 Growth Cost Funded by Impact Fees =>$14,090,000 Growth Share =>79% Funded by Other Revenues =>$3,660,000 Meridian City Council Meeting Agenda May 7, 2019 – Page 456 of 537 11 Contact:Dwayne Guthrie, PhD Member, American Institute of Certified Planners (AICP) Mobile: 443 280 0723 / Email: dguthrie@raftelis.com Meridian City Council Meeting Agenda May 7, 2019 – Page 457 of 537 Meridian City Council Meeting Agenda May 7, 2019 – Page 458 of 537 • • • • • Meridian City Council Meeting Agenda May 7, 2019 – Page 459 of 537 Type of Impact Fee Service Area Incremental Expansion (current standards) Cost Allocation Parks and Recreation Facilities Citywide Park Improvements and Recreation Centers Residential Police Facilities Citywide Police Buildings Functional Population and Inbound Vehicle Trips to Nonresidential Development Fire Facilities Citywide Fire Stations and Apparatus Functional Population and Jobs Meridian City Council Meeting Agenda May 7, 2019 – Page 460 of 537 Citywide Service Area Park and Recreation Facilities Police Facilities Fire Facilities Proposed Total (2019) Existing Total (2013) Increase or Decrease % Change Residential (per housing unit) by Square Feet of Climate-Controlled Floor Area 1000 or less $781 $56 $258 $1,095 $2,017 ($922)-46% 1001 to 1500 $1,361 $98 $450 $1,909 $2,017 ($108)-5% 1501 to 2500 $1,770 $128 $585 $2,483 $2,017 $466 23% 2501 to 3200 $2,098 $152 $693 $2,943 $2,017 $926 46% 3201 or more $2,447 $177 $809 $3,433 $2,017 $1,416 70% Nonresidential (per square foot of building) Commercial $0.00 $0.24 $0.64 $0.88 $0.47 $0.41 87% All Other $0.00 $0.05 $0.41 $0.46 $0.47 ($0.01)-2% Nonresidential Average (2013 method)$0.10 $0.46 $0.56 $0.47 $0.09 20% Residential Average (2013 method) Meridian City Council Meeting Agenda May 7, 2019 – Page 461 of 537 2019 Input Variables Infrastructure Type Infrastructure Units Growth Quantity Over Ten Years Cost Factor per Unit Growth Cost (rounded) Park Improvements acres 102 $241,000 $24,654,000 Park Land acres 5 $61,000 $305,000 Recreation Centers sq ft 17,096 $225 $3,847,000 Total =>$28,806,000 Professional Services Cost =>$18,603 Less Projected Fund Balance 9/30/2019 =>-$2,656,132 Net Growth Cost =>$26,168,471 Population Increase 2019 to 2029 35,146 Cost per Service Unit $744 Residential Impact Fees (per dwelling) Square Feet of Climate-Controlled Space Persons per Housing Unit Proposed Parks & Recreation Fee Current Fees Increase or Decrease % Change 1000 or less 1.05 $781 $1,113 ($332)-30% 1001 to 1500 1.83 $1,361 $1,113 $248 22% 1501 to 2500 2.38 $1,770 $1,113 $657 59% 2501 to 3200 2.82 $2,098 $1,113 $985 88% 3201 or more 3.29 $2,447 $1,113 $1,334 120% Comparison to 2013 Method Housing Unit Increase 2019 to 2029 12,466 Impact Fee per Housing Unit $2,099 Meridian City Council Meeting Agenda May 7, 2019 – Page 462 of 537 Needed Planned Improved Acres 102.3 151 Building Sq Ft 17,096 22,000 FY Description Amount Units Cost 2020 West Meridian Regional Park - Design $500,000 2022 West Meridian Regional Park - Construction 47 acres $5,147,500 2021 New Community Center - Design & Construction Documents $500,000 2023 New Community Center - Construction 22,000 square feet $5,000,000 2027 Margaret Aldape Park - Design $994,000 2029 Margaret Aldape Park - Construction 70 acres $10,012,500 2021 Discovery Park, Phase 2 - Design $500,000 2023 Discovery Park, Phase 2 - Construction 25 $5,160,000 2023 Discovery Park, Phase 3 - Design $500,000 2025 Discovery Park, Phase 3 - Construction 25 acres $5,160,000 2022 Brundage/Graycliff Park - Design $185,000 2024 Brundage/Graycliff Park - Construction 9 acres $1,906,500 2021 Additional Land Acquisition 5 acres $525,000 Total Cost =>$36,090,500 Growth Cost Funded by Impact Fees =>$28,806,000 Growth Share =>80% Existing Development Share to be Funded by Other Revenues =>$7,284,500 Meridian City Council Meeting Agenda May 7, 2019 – Page 463 of 537 2019 Input Variables Infrastructure Type Infrastructure Units Growth Quantity Over Ten Years Cost Factor per Unit Growth Cost (rounded) Police Buildings square feet 12,161 $333 $4,050,000 Outdoor Training Facility 23%$690,000 Total =>$4,740,000 Professional Services Cost =>$18,603 Less Projected Fund Balance 9/30/2019 =>-$2,125,463 Net Growth Cost =>$2,633,140 Residential 73% Nonresidential 27% Residential $1,922,192 Nonresidential $710,948 Cost per Service Unit Residential (persons)35,146 $54 Nonresidential (vehicle trips)51,406 $13 Residential Impact Fees (per housing unit) Square Feet of Climate- Controlled Space Persons per Housing Unit Proposed Police Facilities Fees Current Fees Increase or Decrease % Change 1000 or less 1.05 $56 $223 ($167)-75% 1001 to 1500 1.83 $98 $223 ($125)-56% 1501 to 2500 2.38 $128 $223 ($95)-43% 2501 to 3200 2.82 $152 $223 ($71)-32% 3201 or more 3.29 $177 $223 ($46)-21% Nonresidential Impact Fees (square foot of building) Type Avg Wkdy Veh Trip Ends per KSF Trip Adjustment Factors Proposed Police Facilities Fees Current Fees Increase or Decrease % Change Commercial 37.75 50%$0.24 $0.12 $0.12 100% All Other 9.00 50%$0.05 $0.12 ($0.07)-58% Comparison to 2013 Method Housing Unit Increase 2019 to 2029 12,466 Impact Fee per Housing Unit $154 Nonresidential Floor Area Increase 2019 to 2029 6,960,000 Impact Fee per Square Foot $0.10 Cost Allocation Allocated Cost by Land Use Growth 2019 to 2029 Ten-year increase in service units divided by 2029 service units Meridian City Council Meeting Agenda May 7, 2019 – Page 464 of 537 Buildings Description Square Feet Total Cost Training Facility Classroom 3,000 $1,000,000 Administrative Building Expansion Phase 1 3,000 $1,000,000 Administrative Building Expansion Phase 2 3,000 $1,000,000 Substation 6,000 $2,000,000 Total =>15,000 $5,000,000 Cost per Square Foot =>$333 Outdoor Facilities Description Cost Outdoor Training Facility $3,000,000 Total =>$8,000,000 Growth Cost Funded by Impact Fees =>$4,740,000 Growth Share Funded by Impact Fees =>59% Share to be Funded by Other Revenues =>$3,260,000 Meridian City Council Meeting Agenda May 7, 2019 – Page 465 of 537 2019 Input Variables Infrastructure Type Infrastructure Units Growth Quantity Over Ten Years Cost Factor per Unit Growth Cost (rounded) Fire Stations square feet 20,859 $535 $11,160,000 Fire Apparatus dollars $2,930,000 Total =>$14,090,000 Professional Services Cost =>$18,603 Less Projected Fund Balance 9/30/2019 =>-$2,241,236 Net Growth Cost =>$11,867,367 Residential 73% Nonresidential 27% Residential $8,663,178 Nonresidential $3,204,189 Cost per Service Unit Residential (persons)35,146 $246 Nonresidential (jobs)11,656 $274 Residential Impact Fees (per housing unit) Square Feet of Climate- Controlled Space Persons per Hsg Unit Proposed Fire Facilities Fee Current Fees Increase or Decrease % Change 1000 or less 1.05 $258 $681 ($423)-62% 1001 to 1500 1.83 $450 $681 ($231)-34% 1501 to 2500 2.38 $585 $681 ($96)-14% 2501 to 3200 2.82 $693 $681 $12 2% 3201 or more 3.29 $809 $681 $128 19% Nonresidential Impact Fees (square foot of building) Type Jobs per 1,000 Sq Ft Proposed Fire Facilities Fee Current Fees Increase or Decrease % Change Commercial 2.34 $0.64 $0.35 $0.29 83% All Other 1.50 $0.41 $0.35 $0.06 17% Comparison to 2013 Method Housing Unit Increase 2019 to 2029 12,466 Impact Fee per Housing Unit $695 Nonresidential Sq Ft Increase 2019 to 2029 6,960,000 Impact Fee per Square Foot)$0.46 Cost Allocation Allocated Cost by Land Use Growth 2019 to 2029 Meridian City Council Meeting Agenda May 7, 2019 – Page 466 of 537 Fire Stations Square Feet Total Cost Purchase Land for Fire Station #7 $500,000 Design Fire Station #7 $800,000 Build Fire Station #7 12,500 $5,387,500 Purchase Land for Fire Station #8 $250,000 Design Fire Station #8 $800,000 Build Fire Station #8 12,500 $5,637,500 Total =>25,000 $13,375,000 Cost per Sq Ft Based on Stations #7 & #8 =>$535 Fire Apparatus Units Total Cost Quint Truck 1 $1,600,000 Heavy Rescue Vehicle 1 $800,000 Fire Engine Station #7 1 $572,000 Fire Engine Station #8 1 $572,000 Vehicle for EMS Captain 1 $63,000 Vehicle for Fire Inspector/Investigator 1 $63,000 Vehicle for Battalion Chiefs 1 $63,000 Alternative Response Unit 2 $642,000 Total =>9 $4,375,000 Total =>$17,750,000 Growth Cost Funded by Impact Fees =>$14,090,000 Growth Share =>79% Funded by Other Revenues =>$3,660,000 Meridian City Council Meeting Agenda May 7, 2019 – Page 467 of 537 Meridian City Council Meeting Agenda May 7, 2019 – Page 468 of 537 Ci t y C o u n c i l M e e t i n g Ma y 7 , 2 0 1 9 h2 Sl i d e 1 h2 Ag e n d a I t e m N u m b e r s / O r d e r : ho o d c , 1 2 / 1 9 / 2 0 0 6 Zo n i n g Pl a n n e d D e v e l o p m e n t FL U M Pr e v i o u s C o n c e p t u a l D e v e l o p m e n t P l a n Su b m i t t e d w i t h F L U M A m e n d m e n t & A n n e x a t i o n A p p l i c a t i o n Co n c e p t B u b b l e P l a n f o r O v e r a l l M U - R D e s i g n a t e d A r e a (b e t w e e n W . H a r r i s S t . & W . A m i t y R d . ) Ma s t e r S t r e e t M a p De p i c t i n g C o l l e c t o r S t r e e t (b l u e / o r a n g e d a s h e d l i n e s ) Qu a l i f i e d O p e n S p a c e E x h i b i t (r e v i s e d p e r s t a f f r e p o r t ) Si t e A m e n i t i e s 4. 9 5 a c r e s ( 1 3 . 9 % ) On - S t r e e t P a r k i n g E x h i b i t Parking is only allowed on o n e s i d e o f t h i s s t r e e t Co n c e p t u a l E l e v a t i o n s f o r Si n g l e - F a m i l y D e t a c h e d & A t t a c h e d H o m e s Co n c e p t u a l E l e v a t i o n s f o r Mu l t i - F a m i l y ( 4 - P l e x e s ) Changes to Agenda: None Item #11B: Knighthill Center Sub. No. 3 (H-2019-0043) Application(s):  Short Plat Size of property, existing zoning, and location: This site consists of 1.61 acres of land, zoned C-G, located at 6343 N. Linder Rd. History: In 2013, the City Council approved a preliminary plat consisting of 5 commercial lots and one common lot. A final plat was approved in 2014. In 2016, a short plat for Knighthill Sub. No. 2 was approved to allow one of the original 5 commercial lots to be split into two buildable lots. Comprehensive Plan FLUM Designation: MU-C (Mixed Use Community) Summary of Request: The proposed short plat consists of 2 building lots on 1.61 acres of land and is a re-subdivision of Lot 5, Block 1 within the existing Knighthill Commercial Subdivision. Written Testimony: Renny Wylie, Applicant, in agreement with the staff report Staff Recommendation: Approval w/conditions in staff report. Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2019-0043, as presented in the staff report for the hearing date of May 7, 2019: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2019-0043, as presented during the hearing on May 7, 2019, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2019-0043 to the hearing date of __________ for the following reason(s): (You should state specific reason(s) for continuance.) Item #11C: Stapleton Subdivision (H-2018-0129) Application(s):  Annexation  Preliminary Plat  Variance (Staff recommends the Variance is withdrawn or vacated from the agenda if Council deems appropriate based on the letter received from ITD that seems to grant approval of the proposed access via SH-69.) Size of property, existing zoning, and location: This site consists of 35.67 acres of land, zoned RUT in Ada County, located at the SWC of W. Harris St. & S. Meridian Rd./SH-69. History: This property was part of a larger area, which included the property to the south that was part of an application that amended the FLUM to change the land use designation from MDR to MU-R for the overall property. An annexation application was also approved; however, the DA was never signed so the property was never annexed and the approval has since expired. Comprehensive Plan FLUM Designation: MU-R (The purpose of this designation is to provide a mix of employment, retail, and residential dwellings and public uses near major arterial intersections. The intent is to integrate a variety of uses together, including residential, and to avoid predominantly single-use developments such as a regional retail center with only restaurants and other commercial uses. Developments should be anchored by uses that have a regional draw with the appropriate supporting uses.) Summary of Request: The applicant requests annexation & zoning of 38.15 acres of land with an R-15 zoning district; a preliminary plat consisting of 213 building lots and 22 common lots on 35.67 acres of land; and a Variance to UDC 11-3H-4B for access via SH-69. The site is proposed to develop with a mix of residential uses consisting of 212 SFR units (96 attached & 116 detached) & 28 MFR units [(7) 4-plexes] for a total of 240 residential units at a gross density of 6.73 units/acre. A concept bubble plan was submitted that depicts how this site is proposed to develop and how the adjacent property owner to the south plans to develop the adjacent property with a mix of office, multi-family residential, commercial uses. The overall mix of uses planned for this area is consistent with that desired in the MU-R designation; and although Staff would prefer to see a higher density in this area because of its proximity to a major transportation corridor (SH-69), the density which falls at the low end of the 6-40 units desired in MU-R areas is within the desired range at 6.73 units/acre. There is a north/south collector street designation on the Master Street Map across this site that was intended to provide access between Harris St. & Amity Rd. This designation was placed on this property in 2008 when the FLUM amendment to MU-R was approved because of the intensity of uses planned with the associated development & the need to disperse traffic to the existing & future signals at Harris/SH-69 & Amity/SH-69; the street was intended to serve as a backage road for the commercial development along SH-69 as required by the UDC. However, the property was never annexed & the property wasn’t developed as intended. The proposed plat depicts a short segment of the collector street at the north boundary from Harris St. to the first intersection and at the south boundary from SH-69 to the north to the first intersection & to the south boundary for future extension. Staff & ACHD agree that the construction of 2 discontinuous collector streets meets the intent of the MSM and doesn’t preclude construction of the southern segment in the future and makes sense in the absence of the previous development plan. One access is proposed at the north boundary via W. Harris St., a collector street; and (1) full-access is proposed via SH-69 although ITD is only in support of a right-in/right-out/left-in access. A collector stub street is proposed at the south boundary for future extension. Staff is requiring access to be provided to the west to the future multi-family development where none is currently proposed in accord with the Comp Plan which encourages interconnectivity between developments & the UDC which requires local street access to be provided to any use that currently takes direct access from a collector street (i.e. Harris). The UDC prohibits new approaches directly accessing a state highway (i.e. SH-69); public street connections are only allowed at the section line road & at the half mile mark between section line roads. However, Council may consider & apply modifications to these standards upon specific recommendation of the ITD. In this case, a Variance was submitted with the original application for access via SH-69 but since that time comments have been received from ITD that include conditions of approval that seemingly granting approval of the access. The Council should determine if this is sufficient for approval of the access without a variance; if so, the variance request should be vacated. The plat is proposed to develop in 5 phases with the first phase dependent on access via SH-69; the 2nd phase will have access via Harris St. followed by the 3rd phase at the corner of Harris/SH-69 and the 4th phase directly west of phase 1; the 5th phase will be the MFR development which will require approval of a CUP. The applicant proposes the following improvements with each phase: Phase 1: The SH-69/S. Meridian Rd. roadway improvements, 10-foot wide multi-use pathway and street buffer landscaping along the full length of the project boundary along SH-69/S. Meridian Rd. Phase 2: The W. Harris St. roadway improvements including curb, gutter and detached sidewalk and street buffer landscaping along the full length of the project boundary along W. Harris St.; and installation of the traffic signal at the W. Harris St./SH-69 intersection. Prior to issuance of any C of O’s in each of these phases, the associated improvements as proposed by the Applicant are required to be completed. If Council doesn’t approve the access via SH-69, the Harris St. improvements, including the signal, are required to be completed with Phase 1; the TIS will need to be updated to reflect the new trip distribution and volumes; the preliminary plat will need to be revised and reconfigured to remove the access; and a new phasing plan will need to be submitted. A minimum of 10% (3.57 acres) of qualified open space & (2) site amenities are required for this development; the applicant proposes open space & amenities in excess of the minimum required. A total of 13.9% (4.95 acres) qualified open space is proposed consisting of ½ the street buffer along SH-69, the buffer along collector streets, a few parkways, common areas containing pathways, a small dog park and a ½ acre central common area. Site amenities consist of a segment of the City’s multi-use pathway system within the Northwest Pipeline corridor at the SWC of the site; a multi-use pathway within the street buffer along SH-69; a park with children’s play structures consisting of a 24’ x 36’ play structure, swings, climbing dome, rock climbing boulders, basketball court, big wheel track, and seating area with 4’ tall wrought iron fencing with a gated entry surrounding the park for children’s safety; and a dog park for small dogs with seating areas. A 6’ tall concrete fence on top of a 4-foot tall berm 10’ above the centerline of Meridian Rd./SH-69 is proposed in accord with UDC standards for residential developments adjacent to state highways. The Carlson Lateral runs along the west boundary of this site & has been piped; the easement for the lateral is outside of adjacent building lots. The Northwest Gas Pipeline runs across the SWC of this site and lies within a 75’ wide easement contained in a common lot. Because of the narrow lots (i.e. 32’+) for detached homes and associated driveways, there is not adequate room for on-street parking in front of those lots for guest parking and in some areas parking is quite a ways away. Where attached homes are proposed, there is room for approximately one space per every 2 lots for on-street parking. On-street parking is also available adjacent to common lots. The Applicant has submitted an exhibit included in Section VII.E that demonstrates available on-street parking for the development which amounts to 109+/- spaces available for guest parking (note: parking on the 27’ wide street section adjacent to Lot 12, Block 2 can only be accommodated on one side per Fire Department standards). Conceptual building elevations & photos were submitted for the proposed SFR attached & detached units and the multi-family structures as shown. The single-family attached and multi-family structures are required to comply with the design standards in the ASM. Structures adjacent to W. Harris St. & SH-69 are proposed to all be a single-story in height except for those on Lots 60 and 62, Block 1 which will be 2-stories in height. Commission Recommendation: Approval Summary of Commission Public Hearing: i. In favor: Deb Nelson; Ronnie Wilks; Debbie Jeske; Dennis Green; Brandon Whallon, Hawkins Companies; Andrew Newland; Randy Nelson; Will Dilmore; Brittany Elliott; Carol Daily. ii. In opposition: None iii. Commenting: None iv. Written testimony: Kimberly Porter, Evan & Analyn Frasure, Sandy & Randy Nelson, Will Dilmore v. Key Issue(s): a. Comments from happy homebuyers in other developments by the same Applicant/Builder; b. Need for housing options in the price point offered by this Developer. Key Issue(s) of Discussion by Commission: i. Timing for installation of a traffic signal at the Harris St./SH-69 intersection; ii. Previous ITD approved accesses for the site via S. Meridian Rd./SH-69; iii. The proposed variance for access via SH-69; iv. The provision of a local stub street to the property to the west planned for multi-family development as recommended by Staff and required by UDC 11-3A-3 (unless otherwise waived by Council); v. Revisions to the phasing plan if access via SH-69 isn’t approved. vi. Fire Department’s requirement for curbs to be painted red in addition to No Parking signs installed where parking is only allowed on one side of the street. Commission Change(s) to Staff Recommendation: i. The Commission removed the requirement for the rear of structures visible from Harris St. & SH-69 to have varied setbacks to avoid monotonous wall planes; ii. The Commission directed the Applicant to work with the Fire Dept. on whether or not curbs need to be painted red in addition to No Parking signs being installed where parking is only allowed on one side of the street. The Fire Dept. has since changed the requirement to only require No Parking signs and not curb paint. Outstanding Issue(s) for City Council: i. Staff recommends conditions #A.2e and A.3g in Section VIII are amended to require a local street connection (rather than just a vehicular connection) to the future multi-family development/property to the west in accord with UDC 11-3A-3 unless otherwise waived by City Council. (UDC 11-3A-3 states, “All subdivisions must provide local street access to any use that currently takes direct access from an arterial or collector street.”) ii. Council should determine if ITD’s letter is adequate for approval of the proposed access via SH-69; if so, the Variance request should be withdrawn or vacated. Written Testimony since Commission Hearing: None Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018-0129, as presented in the staff report for the hearing date of May 7, 2019: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0129, as presented during the hearing on May 7, 2019, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0129 to the hearing date of May 7, 2019 for the following reason(s): (You should state specific reason(s) for continuance.) Item #11D: East Ridge No. 1 (H-2019-0041) Application(s):  City Council Review Size of property, existing zoning, and location: This site consists of 41 acres of land, zoned R-4, located north of E. Lake Hazel Rd. and west of S. Eagle Road. History: In 2017, annexed and preliminary plat for East Ridge Estates with 139 buildable lots and 7 common lots on 41 acres of land. In 2018, a final plat was approved with a condition to either seek Council waiver for irrigation easement or locate within common lot. Comprehensive Plan FLUM Designation: MDR Summary of Request: Request for City Council Review to allow the Grimmett Lateral within a 40-foot irrigation easement along the rear boundary of Lots 5-10, and a portion of Lot 11, Block 1 to remain as an easement on the buildable lots rather than be contained in a common lot, in accord with UDC 11-3A-6D. A condition was included in the final plat discussed at the July 17, 2018 hearing requiring the applicant to either place the irrigation easement in a common lot or seek Council modification to include it as part of the adjacent buildable lots. Due to the topography of the area, several of the lots within this development are located within a slope easement. The lots in question have both the slope easement as well as the Grimmett Lateral irrigation easement. Staff has received public testimony in regard to maintenance and erosion resulting from the slope easement existing within buildable lots in this development. These concerns have been echoed throughout the area and are fairly typical in this part of Meridian due to the topography of the area; similar slope easements exist in Sky Mesa and Southern Highlands, north of the subject property. Staff does understand these concerns, however, they are not applicable to the subject application. A staff report was submitted by the Boise Project Board of Control at the time of the preliminary plat and annexation application. To get further clarification, Staff contacted the Boise Project Board of Control and was informed that the irrigation district does not want any portion of the 40-foot irrigation easement to be located within building lots. Staff finds the best location for the easement is within a common lot in accord with UDC 11-3A-6D. Location of the easement within a common lot will provide an easily accessible easement for the irrigation district and will ensure that future residents will not be responsible for maintaining an unusable 40-foot easement at the rear of their property. Locating the easement within a common lot may also prevent potential code enforcement issues and/or irrigation district requirements incurred to homeowners. Written Testimony: Laddie and Andrea Tlucek – against subject application with concern regarding weeds and erosion associated with the slope along the rear of lots; and Susan Karnes – requesting denial of application, with concern regarding erosion, weeds, lack of watering and overall maintenance as associated with the slope easement. Staff Recommendation: Staff recommends the applicant locate the irrigation easement within a common lot and obtain approval of a final plat modification prior to obtaining City Engineer’s signature on the final plat. A revised landscape plan shall be submitted with final plat modification and shall be landscaped in accord with the Boise Project Board of Control’s requirements. Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2019-0041, as presented in the staff report for the hearing date of May 7, 2019: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2019-0041, as presented during the hearing on May 7, 2019, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2019-0041 to the hearing date of __________ for the following reason(s): (You should state specific reason(s) for continuance.) (��EQ/IDR NIA*,-----DAHO CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 11 B Project File Name/Number: H-2019-0043 Item Title: Public Hearing for Knighthill Center Subdivision By JRW Construction, Located at 6343 N. Linder Rd Request: A Short Plat of 2 buildable lots on approximately 1.61 acres in the C -G zoning district. Meeting Notes: Ff� 6 �) � L L �� L� L. _J I TEM SHEET C ouncil Agenda I tem - 11.B . Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing for K nighthill C enter Subdivision (H-2019-0043) by J RW C onstruction, L ocated 6343 N. L inder Road C lic k Here for Applic ation Materials C lic k Here to S ign Up to Tes tify at Hearing C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S taff Report S taff Report 5/1/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 5/1/2019 - 8:43 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 469 of 537 5/7/2019 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 5/7/2019 Hearing Type: Council Item Number: 11-B Project Name: Knighthill Center Subdivision Project No.: H-2019-0043 Active: Signature I Wish To Sign In Address City -State -Zip For Against Neutral Name Testify Date/Time 1676n clarendon Eagle idaho 5/7/2019 Renny Wylie X X way 83616 5:51:13 PM Go Back To List Export To Excel © 2019 - City of Meridian, Idaho http://i nternalapps/SIGN INFORM TOOLS/Si gnlnForm Detai Is?id=209 1/1 Page 1 HEARING DATE: 5/7/2019 TO: Mayor & City Council FROM: Stephanie Leonard, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0043 Knighthill Center Subdivision No. 3 LOCATION: 6343 N. Linder Road, in the NE ¼ of the NE ¼ of Section 26, Township 4N, Range 1W. I. PROJECT DESCRIPTION The applicant has applied for a short plat (SHP) to divide one (1) building lot in an existing commercial subdivision into two (2) building lots on 1.61 acres of land in the C-G zoning district. II. APPLICANT INFORMATION A. Applicant: JRW Construction 1676 N. Claredon Way Eagle, ID 83616 B. Owner: Knighthill, LLC. 1676 N. Clarendon Way Eagle, ID 83616 C. Representative: Mason and Associates, Inc. 924 3rd Street South, Site B Nampa, ID 83651 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda May 7, 2019 – Page 470 of 537 Page 2 III. NOTICING City Council Posting Date Newspaper Notification 4/19/2019 Radius notification mailed to properties within 300 feet 4/16/2019 Nextdoor posting 4/16/2019 IV. STAFF ANALYSIS The proposed short plat creates two (2) building lots from one (1) existing building lot on 1.61 acres of land in the Knighthill Center subdivision in the C-G zoning district. The proposed plat is a re- subdivision of Lot 5, Block 1 of the Knighthill Center subdivision to create one (1) 0.61-acre parcel and one (1) 1-acre parcel. Staff has reviewed the proposed short plat for substantial compliance with the criteria set forth in UDC 11-6B-5 and deems the short plat to be in substantial compliance with said requirements. Required landscape street buffers and a 10-foot multi-use pathway were installed in conformance with UDC standards with final plat approval of the Knighthill Center Subdivision. V. DECISION A. Staff: Staff recommends approval of the proposed short plat and within the conditions noted in Section VII of this report. Meridian City Council Meeting Agenda May 7, 2019 – Page 471 of 537 Page 3 VI. EXHIBITS A. Knighthill Center Subdivision (dated: 2/13/15) Meridian City Council Meeting Agenda May 7, 2019 – Page 472 of 537 Page 4 B. Proposed Short Plat (date: 3/11/2019) Meridian City Council Meeting Agenda May 7, 2019 – Page 473 of 537 Page 5 Meridian City Council Meeting Agenda May 7, 2019 – Page 474 of 537 Page 6 VII. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (AZ-06-006, PP-13-031; FP-14-020; MDA-13-019, DA #114014784). 2. Except for the access points approved by the Knighthill Center Subdivision, direct access to W. Chinden Blvd. and N. Linder Road is prohibited. 3. If the City Engineer’s signature has not been obtained within two (2) years of the City Council’s approval of the short plat, the short plat shall become null and void unless a time extension is obtained, per UDC 11-6B-7. 4. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized, as well as the signatures of the Ada County Highway District and the Central District Health Department. 5. Development of any lot shall require submission of Certificate of Zoning Compliance and Design Review per UDC-11-5B-1 and shall meet all applicable requirements of City of Meridian code. 6. The short plat prepared by Mason & Associates by Darin Holzhey, included in Section VI.B shall be revised as follows: a. Note #6: Replace “isle” with correct spelling of “aisle”. 7. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. No new public sewer or water infrastructure is being planned as part of this project; therefore, Public Works has no comment. Meridian City Council Meeting Agenda May 7, 2019 – Page 475 of 537 Page 7 VIII. FINDINGS In consideration of a short plat, the decision-making body shall make the following findings: A. The plat is in conformance with the Comprehensive Plan and is consistent with the Unified Development Code; The proposed short plat complies with the Comprehensive Plan and has been developed in accord with UDC standards. B. Public services are available or can be made available and are adequate to accommodate the proposed development; Staff finds that public services are adequate to serve the site. C. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvements program; Staff finds that the development will not require the expenditure of capital improvement funds. All required utilities are being provided with the development of the property at the developer’s expense. D. There is public financial capability of supporting services for the proposed development; Staff finds that the development will not require major expenditures for providing supporting services. The developer and/or future lot owner(s) will finance the extension of sewer, water, utilities and pressurized irrigation to serve the project. E. The development will not be detrimental to the public health, safety or general welfare; and Staff finds the proposed short plat will not be detrimental to the public health, safety or general welfare. F. The development preserves significant natural, scenic or historic features. Staff is not aware of any significant natural, scenic or historic features associated with the development of this site. Meridian City Council Meeting Agenda May 7, 2019 – Page 476 of 537 �irE IDIZ IAN?- �J CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 11 C Project File Name/Number: H-2019-0129 Item Title: Public Hearing for Stapleton Subdivision By Stapleton, LLC. Located at the SW Corner of S. Meridian Rd/SH 69 and W. Harris St. Request: 1. Annexation and Zoning of 38.15 acres of land with an R-15 zoning district 2. Preliminary Plat consisting of 223 building lots and 27 common lots on 35.67 acres of land in the R-15 zoning district. Meeting Notes: r I TEM SHEET C ouncil Agenda I tem - 11.C. Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing Continued from April 2, 2019 for Stapleton S ubdivision (H-2018- 0129) by S tapleton, L L C, Located at the S W corner of S. M eridian Rd./S H 69 and W. Harris St. C lic k Here for Applic ation Materials C lic k Here to S ign Up to Tes tify at Hearing C ouncil Notes: Applicant is requesting a continuance to May 7. AT TAC HM E NT S: Description Type Upload D ate S taff Report - R evised S taff Report 5/3/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 5/2/2019 - 1:00 P M Meridian City Council Meeting Agenda May 7, 2019 – Page 477 of 537 5/7/2019 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 5/7/2019 Hearing Type: Council Item Number: 11-C Project Name: Stapleton Subdivision Project No.: H-2018-0129 Active: � Signature I Wish To Sign In Address City -State -Zip For Against Neutral Name Testify Date/Time Dennis Meridian, ID 5/5/2019 denniswgreen@comcast.net X X Green 83646 7:28:27 PM 5/6/2019 Debbie Meridian, ID 1886 N. Chandra Ave X X 11:11:45 Jeske 83646 AM Ronnie Meridian, ID 5/7/2019 2172 E Sharptail St. X X Winks 83646 2:17:38 PM Randy Meridian Idaho 5/7/2019 1873 N Marnita ave X X Nelson 83646 6:07:24 PM Brandon Boise, ID. 5/7/2019 855 W Broad X X Whallon 83706 6:11:39 PM Go Back To List Export To Excel © 2019 - City of Meridian, Idaho http://i nternalapps/SIGN IN FORM TOOLS/Si gnlnForm Details?id=233 1/1 Page 1 HEARING DATE: May 7, 2019 (Continued from April 2, 2019) TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2018-0129 Stapleton Subdivision LOCATION: 4435 S. Meridian Road I. PROJECT DESCRIPTION NOTE: During the processing of this application, City staff had not receive ITD’s formal recommendation for the access to SH 69 and a variance application was submitted concurrently with the annexation and preliminary plat application. After the project was scheduled for the Commission hearing, the TIS submitted with the application corroborated the need for the access to SH 69 based on the trips generated by the proposed development. Further, the study confirmed the proposed access point would receive ITD approval. Based on this information, it has been determined by City staff that a variance application is no longer warranted however, the decision of the access is the City Council’s discretion in accord with UDC 11-3H-3. Because the variance is not required, staff recommends that the City Council vacate the variance from the agenda before acting on this application. Additonally, the staff report has been updated in a strike-through format removing any references to the variance commentary. A UDC Text Amendment is currently in process to remove the access to highways for the variance section in Chapter 5 to avoid this confusion moving forward. Annexation and zoning of 38.15 acres of land with an R-15 zoning district; Preliminary plat consisting of (212) single-family residential building lots, (1) multi-family building lot and (22) common lots on 35.67 acres of land in the R-15 zoning district; and Variance to UDC 11-3H-4B for access to State Highway 69/S. Meridian Rd. STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda May 7, 2019 – Page 478 of 537 Page 2 II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 35.67 Future Land Use Designation MU-R (Mixed Use – Regional) Existing Land Use Existing home & accessory structures (vacant) Proposed Land Use(s) Residential (SFR & MFR) Current Zoning RUT in Ada County Proposed Zoning R-15 Lots (# and type; bldg/common) 213 building/22 common Phasing plan (# of phases) Yes; 5 phases Number of Residential Units (type of units) 240 units total (96 attached/116 detached SFR, 28 MFR) Density (gross & net) 6.73 gross Open Space (acres, total [%] / buffer / qualified) 5.43 acres (15.2%) Amenities Basketball court, dog park for small dogs, 24’ x 36’ children’s play structure, swings, rock climbing boulders and a climbing dome structure, big wheel track, benches, pedestrian pathways, segment of multi-use pathway system. Physical Features (waterways, hazards, flood plain, hillside) An irrigation ditch runs along the northeast corner of the site, the Carlson Lateral runs along the west boundary of the site, and the Northwest gas pipeline runs along the southwest corner of the site. The topography of this site slopes considerably down on the northeast portion of the site. Neighborhood meeting date; # of attendees: July 18, 2018; 6 attendees January 16, 2019; 3 attendees History (previous approvals)  CPA-08-001 (amendment to the Comprehensive Plan FLUM to change the land use designation from MDR to MU-R - approved);  AZ-08-005 (a Development Agreement was required as a provision of annexation – the DA was never signed, therefore the annexation approval is null and void);  VAR-08-008 (approved 3 access points to SH 69/S. Meridian Rd. – this approval has since expired because the property was never annexed);  MDA-11-010 (modification to the DA to extend the time period allow for the agreement to be signed – the DA was never signed and expired) Meridian City Council Meeting Agenda May 7, 2019 – Page 479 of 537 Page 3 B. Community Metrics Meridian City Council Meeting Agenda May 7, 2019 – Page 480 of 537 Page 4 Description Details Pa ge Ada County Highway District  Staff report (yes/no) Yes (draft) – see Section VII.  Requires ACHD Commission Action (yes/no) Yes, for modification to Master Street Map for collector street Fire Service  Distance to Fire Station 2.9 miles from Fire Station #1  Fire Response Time 5 minutes under ideal conditions  Resource Reliability 63% from Fire Station #1 – does not meet the target goal of 85% or greater  Risk Identificatio n 1 (residential)  Accessibility signage for addressing needs to be provided for homes accessed by the common driveways on Lots 10 & 61, Block 1; Lots 23 & 29, Block 2; and Lot 28, Block 3  Special/reso urce needs None  Water Supply Requires 1,000 gallons per minute for 2 hours  Other Resources NA Police Service  Distance to Police Station 3.5 miles  Police Response Time 3-4 minutes  Calls for Service 104 within a mile of the site between 1/1/18-12/31/18  Accessibility Harris St. and SH-69; future stub to south  Specialty/res ource needs No additional staffing, equipment needs or other resources needed to serve this development  Crimes  Crashes 12 crashes within a mile of the site – 66% injury related between 1/1/18 and 12/31/18 West Ada School District  Distance (elem, ms, hs) Mary McPherson Elementary – 1 mile; Victory Middle School – 1.6 miles; Meridian High School – 4.4 miles  Capacity of Schools Mary McPherson Elementary 650; Victory Middle School 1,000; Meridian High School 2,400  # of Students Enrolled Mary McPherson Elementary 525; Victory Middle School 928; Meridian High School 1,913 Meridian City Council Meeting Agenda May 7, 2019 – Page 481 of 537 Page 5 C. Project Area Maps  Anticipated school aged children generated by this development 178 Wastewater  Distance to Sewer Services 200-feet, Bore under Meridian Road  Sewer Shed NA  Estimated Project Sewer ERU’s See application information  WRRF Declining Balance 13.57 MGD  Project Consistent with WW Master Plan/Facility Plan Yes Water  Distance to Water Services 0-feet  Pressure Zone 5  Estimated Project Water ERU’s See application information  Water Quality None  Project Consistent with Water Master Plan Yes  Impacts/Con cerns Each phase must be modeled as developed to ensure adequate fire flow. If a transportation/pathway connection is built to the west (proposed Graycliff Apartments), a water main connection shall be required under said connection. Future Land Use Map Aerial Map Meridian City Council Meeting Agenda May 7, 2019 – Page 482 of 537 Page 6 III. APPLICANT INFORMATION A. Applicant: Stapleton, LLC – 4824 W. Fairview Ave., Boise, ID 83706 B. Owner: GRHH Amity, LLC – 855 Broad St., Ste. 300, Boise, ID 83702 C. Representative: Laren Bailey, Stapleton, LLC – 4824 W. Fairview Ave., Boise, ID 83706 Zoning Map Planned Development Map Meridian City Council Meeting Agenda May 7, 2019 – Page 483 of 537 Page 7 IV. NOTICING Planning & Zoning Posting Date City Council Posting Date Newspaper Notification 12/28/2018 Radius notification mailed to properties within 300 feet 12/26/2018 Public hearing notice sign posted on site 1/4/2019 Nextdoor posting 12/26/2018 V. STAFF ANALYSIS A. ANNEXATION & ZONING Comprehensive Plan (https://www.meridiancity.org/compplan): The Future Land Use Designation (FLUM) for this site is Mixed Use – Regional (MU-R) – The purpose of this designation is to provide a mix of employment, retail, and residential dwellings and public uses near major arterial intersections. The intent is to integrate a variety of uses together, including residential, and to avoid predominantly single-use developments such as a regional retail center with only restaurants and other commercial uses. Developments should be anchored by uses that have a regional draw with the appropriate supporting uses. MU-R developments are encouraged to be designed according the MU-R plan depicted in Figure 3-5 below: Transportation: The Master Street Map (MSM) depicts a planned north/south collector street through and along the west boundary of the site from W. Harris St. to W. Amity Rd. (see blue and orange dashed line on map below). Meridian City Council Meeting Agenda May 7, 2019 – Page 484 of 537 Page 8 The collector street designation was placed on this property because of the Comprehensive Plan amendment to the FLUM approved in 2008 which changed the land use designation on this property and the property to the south to MU-R. Because of the intensity of uses (i.e. commercial, office and multi-family residential – see concept plan below) planned with the associated development, there was a need to disperse traffic to the signals at Amity Rd. and Meridian Rd./SH-69 and the future signal at Harris St. and Meridian Rd./SH-69. This street was intended to serve as a backage road for the commercial development along SH-69. However, the property was never annexed and the property was not developed as intended. Meridian City Council Meeting Agenda May 7, 2019 – Page 485 of 537 Page 9 The proposed plat depicts a short segment (400’+/-) of the collector street (N. Lone Pine Way) from W. Harris St. to the intersection of W. Radiant Edge Dr.; and W. Lyra St. from SH-69 and S. Solaris Ave. to the south; a continuous collector street is not proposed through the site therefore, the proposed street network is not consistent with the MSM. However, ACHD is of the opinion the proposal to construct two discontinuous collector streets meets the intent of the MSM and doesn’t preclude the construction of the southern segment in the future. The Applicant is requesting a modification to the MSM to eliminate the continuous collector street through this site to better reflect the proposed land uses. With development applications to the west of this site, a north/south collector street from Harris to Amity is required to be constructed at the half mile in accord with the MSM. Land Use: The proposed land use for this site is a mix of single-family residential attached and detached units (212 units) with a small portion of multi-family 4-plex units (28 units) at an overall gross density of 6.73 units per acre. This land is part of a larger Mixed Use designated area in this vicinity. The MU-R designation stretches along the frontage of SH-69 from W. Harris St. to W. Amity Rd. with MU-C (Mixed Use – Community) to the south across Amity; MU-NR (Mixed Use – Non-Residential) designated land exists to the east across SH-69 and south of Amity (see FLUM below). The Applicant submitted a bubble plan included in Section VII.G that demonstrates how the property owner to the south of this site anticipates that property developing with a mix of uses consisting of office/multi-family residential as a buffer and transition to the single-family residential planned on this site with commercial, office and retail uses further to the south. Meridian City Council Meeting Agenda May 7, 2019 – Page 486 of 537 Page 10 Comprehensive Plan Policies (https://www.meridiancity.org/compplan): Goals, Objectives, & Action Items: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property (staff analysis in italics):  “Provide for a wide diversity of housing types (single-family, modular, mobile homes and multi-family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development.” (3.07.03B) A mix of single-family attached and detached homes and multi-family apartment units are proposed within this development which will provided ownership and rental options for various income groups in this area.  “Provide housing options close to employment and shopping centers.” (3.07.02D) The proposed development will provide housing options in close proximity to future office and commercial uses planned to develop on the adjacent property to the south.  “Locate high-density development, where possible, near open space corridors or other permanent major open space and park facilities, Old Town, and near major access thoroughfares.” (3.07.02L) The proposed development falls within the medium-density category. The site is located in close proximity to a future City park to the west and an existing City Park (Bear Creek) to the north and a segment of the City’s multi-use pathway system to the west and along SH-69, a major access thoroughfare. For this reason, Staff is of the opinion a higher density would be more appropriate in this area; however, the proposed density is higher than the adjacent residential developments to the north and west and although at the low end, it falls within the desired density range of 6 to 40 units per acre in mixed use designated areas.  “Consider ACHD’s Master Street Map (MSM) in all land use decisions.” (3.03.04K) The MSM depicts a north/south collector roadway across this site providing access between W. Harris St. and W. Amity Rd. and to the future signal at Harris St./SH-69 and the existing signal at Amity/SH-69. The proposed plan depicts a 400+/- foot long segment of a collector street (N. Lone Pine Way) at the entry of the development from Harris St. and a 225+/- foot long segment of a collector street (S. Solaris Ave.) at the south boundary with local streets in between that do not provide a direct connection between Harris and Amity which is not consistent with the MSM. However, because the development plan for this site and the property to the south has changed from that previously proposed which warranted the provision of a collector street in this area and because ACHD has approved the proposed street layout/designations, Staff is amenable to the proposed design without the provision of a full collector street.  “Require open space areas within all development.” (6.01.01A) An open space exhibit is included in Section VII.D that appears to comply with the minimum UDC standards although some of the areas (as noted) do not count toward qualified open space per the standards listed in UDC 11-3G-3.  “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) The proposed development is contiguous to the City and urban services can be provided to this development.  “Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D) One (1) access is proposed via W. Harris St., a collector street; and one (1) access is proposed via SH-69, a state highway. Access via SH-69 is prohibited per UDC 11-3H-4B; a Meridian City Council Meeting Agenda May 7, 2019 – Page 487 of 537 Page 11 variance is requested for Council approval of the proposed access. Note: Without access via SH-69, a secondary emergency access is required that meets Fire Department requirements (IFC Section D104.3).  “Work with ACHD, COMPASS, and VRT on bringing public transportation to and through Meridian.” (3.03.04H) The Applicant contacted VRT to see if a bus stop is needed on this site; VRT stated their long- term plan (ValleyConnect 2.0) does not include any service along S. Meridian Rd./SH-69.  “Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system.” (3.03.03B) A segment of the City’s multi-use pathway system is proposed at the southwest corner of the site which will assist in providing connectivity with adjacent developments and the future City Park to the west. Pedestrian access connectors are provided internally to the sidewalks along Harris St. and the multi-use pathway along SH-69. One other pedestrian connection is proposed to the west on Lot 26, Block 3 which also serves as the access driveway to a new pressure irrigation pump station and an existing irrigation diversion structure.  “Work with transportation agencies and private property owners to preserve transportation corridors, future transit routes and infrastructure, road and highway extensions, and to facilitate access management planning.” (3.01.01J) The Applicant has been working with ITD on the proposed access via SH-69 and with ACHD on the proposed access via W. Harris St. and internal roadways. The UDC (11-3H-4) prohibits new approaches to state highways; a Variance is requested for the proposed access. Staff finds approving the access via SH-69 does not preserve the transportation corridor.  “Develop alternative modes of transportation through pedestrian improvements, bicycle lanes, off-street pathways, and transit-oriented development as appropriate.” (3.03.03D) VRT (ValleyConnect 2.0) does not have any bus service along S. Meridian Rd./SH-69. A 10- foot wide multi-use pathway is required as proposed along SH-69 and across the southwest corner of this site within the Northwest Pipeline easement for pedestrian/bicycle use. In reviewing development applications, the following items will be considered in all Mixed Use areas, per the Comprehensive Plan (pgs. 23-24): (Staff’s analysis in italics) • “Residential densities should be a minimum of six dwellings/acre.” The gross density of the proposed development is 6.73 units per acre which falls at the low end of the 6 to 40 unit per acre range desired in MU-R designated areas but is within the desired range. Higher residential densities are anticipated on the R-40 zoned property to the west. • “Where feasible, higher density and/or multi-family residential development will be encouraged, especially for projects with the potential to serve as employment destination centers and when the project is adjacent to US 20/26, SH-55, SH-16 or SH-69.” Although the proposed development does include a multi-family component and meets the minimum density desired in mixed use areas, because this site is adjacent to a major transportation corridor (SH-69) and within a mile and a half of a mobility corridor (Lake Hazel Rd.), AND is designated on the FLUM as MU-R in which large employment and retail uses with a regional draw are anticipated, Staff is of the opinion a higher density and/or more multi-family units would be appropriate in this area to support the future commercial/office/employment uses desired in this area. • “A conceptual site plan for the entire mixed-use area should be included in the application.” Meridian City Council Meeting Agenda May 7, 2019 – Page 488 of 537 Page 12 A bubble plan was submitted for the overall MU-R area (see Section VII.G); however, only the northern 36+/- acre portion of that area is included in this application, the remaining 30+/- acres is not a part of this application and therefore future development cannot be held to the plan. Without both properties developing together, staff believes that the projects may not be as well-intregrated as desired by the Comprehensive Plan. • “In developments where multiple commercial and/or office buildings are proposed (not residential), the buildings should be arranged to create some form of common, usable area, such as a plaza or green space.” This development does not contain commercial/office buildings. • “The site plan should depict a transitional use and/or landscaped buffering between commercial and existing low- or medium-density residential development.” The proposed plan depicts multi-family 4-plex residential uses as a transitional use between the planned multi-family apartments to the west and the proposed single-family residential units in this development. Common area with landscaping and a multi-use pathway is proposed along the southern boundary providing a transition to planned office/multi-family uses on the adjacent property to the south. • “A mixed-use project should include at least three types of land uses [i.e. commercial (includes retail, restaurants, etc.), office, residential, civic (includes public open space, parks, entertainment venues, etc.), and industrial]. Exceptions may be granted for smaller sites on a case-by-case basis.” The proposed development plan only includes one land use type (i.e. residential); however, three different types of residential units are proposed (i.e. single-family detached/attached and multi-family 4-plex units). The concept plan submitted for the off-site MU-R designated area to the south depicts a mix of land use types as desired (i.e. office, multi-family, commercial, retail). Because the adjacent mixed use designated area to the east does not allow new residential uses, Staff is of the opinion all residential uses on this site is appropriate in order to serve the future commercial/office/employment uses. • “Community-serving facilities such as hospitals, churches, schools, parks, daycares, civic buildings, or public safety facilities are expected in larger mixed-use developments.” This is a relatively small portion of the overall mixed use designated area; none of these types of uses are proposed on this site. However, they may be in the future on the adjacent larger portions of the mixed use area. • “Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools are expected; outdoor seating areas at restaurants do not count.” The proposed plan does not incorporate public and/or quasi-public spaces and places; the common area proposed in the residential development is owned by the Homeowner’s Association and does not satisfy this requirement. These types of public spaces should be included in the adjacent mixed use designated area when it develops. • “All mixed-use projects should be directly accessible to neighborhoods within the section by both vehicles and pedestrians.” The only neighborhood that would be directly accessible to the proposed development is the future multi-family development to the west. A couple of pedestrian connections are proposed but no vehicular connections are proposed. In order to comply with this guideline, a vehicular connection should be provided. • “Street sections consistent with the Ada County Highway District Master Street Map are required within the Unified Development Code.” Meridian City Council Meeting Agenda May 7, 2019 – Page 489 of 537 Page 13 The Master Street Map depicts a north/south collector street through and along the west boundary of this site providing access to W. Harris St. and W. Amity Rd. and the traffic signals (planned and existing) at the SH-69 intersections of those streets. The proposed plan does not depict a continuous collector street as planned and therefore is not in compliance with the MSM and UDC 11-6C-3B.1, which requires arterial and collector streets as shown on the Comprehensive Plan to be dedicated to the public in all cases. However, because the development plan has changed for this area, the collector street may not be needed. • “Because of the existing small lots within Old Town, development is not subject to the Mixed-Use standards listed herein.” The proposed development is not within Old Town; therefore, this provision is not applicable. In reviewing development applications, the following items will be considered in MU-R areas, per the Comprehensive Plan (pg. 30): • “Development should comply with the general guidelines for development in all Mixed-Use areas.” See analysis above. • “Residential uses should comprise a minimum of 10% of the development area at densities ranging from 6 to 40 units/acre.” The proposed residential uses on this site comprise approximately 55% of the overall MU-R area at a density of 6.73 units per acre in accord with this guideline. • “Retail commercial uses should comprise a maximum of 50% of the development area.” No retail commercial uses are proposed with this development; however, the remainder of the area to the south consists of approximately 45% of the overall MU-R area and is planned to develop with a mix of commercial, retail, and office uses in accord with this standard. • “There is neither a minimum nor a maximum imposed on non-retail commercial uses such as office, clean industry, or entertainment uses.” No commercial uses are proposed with this development. Zoning: Based on the analysis above, Staff is of the opinion the requested annexation with the R-15 zoning district and proposed development is generally consistent with the MU-R FLUM designation for this site and is appropriate for this site. The proposed annexation area is contiguous to City annexed property to the north and west and is within the Area of City Impact Boundary. A legal description for the annexation area is included in Section VII.A. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of annexation with the provisions included in Section VIII. B. PRELIMINARY PLAT Boundary of the Plat: The proposed boundary of the plat is not consistent with the existing boundary of the site. The Applicant intends to apply for a property boundary adjustment in the County prior to annexation ordinance approval by City Council if the subject application is approved. Final Meridian City Council Meeting Agenda May 7, 2019 – Page 490 of 537 Page 14 approval of the property boundary adjustment will need to be obtained prior to annexation ordinance approval. Existing Structures/Site Improvements: There is an existing home and accessory structures on this site that is unoccupied. These structures are required to be removed prior to signature on the final plat by the City Engineer. Proposed Use Analysis: The proposed single-family dwellings (attached & detached) are listed as a principal permitted use; and the multi-family development is listed as a conditional use in the R-15 zoning district per UDC Table 11-2A-2. Multi-family developments are subject to the specific use standards listed in UDC 11-4-3-27; compliance with these standards will be evaluated in the future through the conditional use permit process. Dimensional Standards (UDC 11-2): The proposed plat and subsequent development is required to comply with the minimum dimensional standards listed in UDC Table 11-2A-7 for the R-15 district (see below). The front lot dimension is missing on lots in Block 1 and should be included on a revised plat. Meridian City Council Meeting Agenda May 7, 2019 – Page 491 of 537 Page 15 Phasing Plan: The subdivision is proposed to develop in 5 phases. The 1st phase is dependent upon a Variance being approved by Council for access via SH-69, the second phase will have access via W. Harris St. followed by the 3rd phase at the corner of Harris/SH-69, and 4th phase directly west of phase 1; the 5th phase will be the multi-family development. Because the UDC prohibits access via SH-69, Staff recommends the phasing plan is revised to reflect the first phase of development adjacent to Harris St. for access purposes; if Council approves the requested Variance, the phasing plan does not need to be revised. Per the Applicant’s narrative, the following improvements are proposed with each phase: Phase 1: The SH-69/S. Meridian Rd. roadway improvements, 10-foot wide multi-use pathway and street buffer landscaping along the full length of the project boundary along SH- 69/S. Meridian Rd. Phase 2: The W. Harris St. roadway improvements including curb, gutter and detached sidewalk and street buffer landscaping along the full length of the project boundary along W. Harris St.; and installation of the traffic signal at the W. Harris St./SH-69 intersection. Prior to issuance of any Certificates of Occupancy in each of these phases the associated improvements as proposed by the Appliant should be complete. If Council doesn’t approve the variance for access via SH-69, the Harris St. improvements, including the traffic signal at Harris/SH-69, should be completed with the first phase of development. Access (UDC 11-3A-3, 11-3H-4)/Streets: One full access is proposed via W. Harris St., a collector street; one full access is proposed via SH-69, a state highway (although ITD has only tentatively approved a right-in/right-out/left-in access); and a stub street is proposed to the south for future extension. The access via SH-69 is prohibited per UDC 11-3H-4B; a variance is requested for this access (if the access isn’t approved, it should be removed from the plat and a secondary emergency access provided in accord with IFC requirements). Improvements are required to Harris St. per the ACHD report; and SH-69 per ITD’s letter to the City (see Section VIII). ACHD is requiring bulb-outs to be constructed to reduce traffic speed and enhance pedestrian safety at crossings where internal pathways intersect the street on Radiant Ridge Dr., W. Hydman St. and at the intersection of Springfield Ave. and Broyhill St. Common Driveways (UDC 11-6C-3) All common driveways are required to comply with the standards listed in UDC 11-6C-3D. Several common driveways are proposed that comply with UDC standards. Common driveways should be a maximum of 150’ in length or less, unless otherwise approved by the Fire Dept. An exhibit is required to be submitted with the final plat application that depicts the setbacks, fencing, building envelope and orientation of the lots and structures. Driveways for abutting properties that aren’t taking access from the common driveway(s) should be depicted on the opposite side of the shared property line away from the common driveway. Solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5-foot wide landscaped buffer. A perpetual ingress/egress easement for the common driveway(s) is required to be filed with the Ada County Recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the easement should be submitted to the Planning Division prior to signature on the final plat. Meridian City Council Meeting Agenda May 7, 2019 – Page 492 of 537 Page 16 Parking (UDC 11-3C): Parking for single-family detached/attached and multi-family dwellings is required based on the number of bedrooms per unit. For 2-, 3- or 4-bedroom single-family units, a minimum of 4 spaces are required per unit with at least 2 of those in an enclosed garage, the other spaces may be enclosed or a minimum 10’ x 20’ parking pad. Because of the narrow lots (i.e. 32’+) for detached homes and associated driveways, there is not adequate room for on-street parking in front of those lots for guest parking and in some areas parking is quite a ways away. Where attached homes are proposed, there is room for approximately one space per every 2 lots for on-street parking. On-street parking is also available adjacent to common lots. The Applicant has submitted an exhibit included in Section VII.E that demonstrates available on-street parking for the development which amounts to 109+/- spaces available for guest parking (note: parking on the 27’ wide street section adjacent to Lot 12, Block 2 can only be accommodated on one side per Fire Department standards). For a 1-bedroom multi-family unit, a minimum of 1.5 spaces per unit with an least 1 space in a covered carport or garage; for 2- or 3-bedroom multi-family units, a minimum of 2 spaces per unit are required with at least 1 in a covered carport or garage. For greater number of bedrooms, see UDC Table 11-3C-6 for more information. Pathways (UDC 11-3A-8): Pathways (micro-pathways and multi-use pathways) are required to be constructed in accord with the standards listed in UDC 11-3A-8 with landscaping on either side of the pathway(s) in accord with the standards listed in UDC 11-3B-12C. Several micro-pathways are proposed for pedestrian circulation within the development. A segment of the City’s multi-use pathway is proposed within the Northwest Pipeline corridor across the southwest corner of the site in accord with the Pathways Master Plan; and within the street buffer along SH-69 in accord with UDC 11-3H-4C.3. Landscaping is required to be installed along these pathways as set forth in UDC 11-3B-12C. A public use easement is required for the multi-use pathways; coordinate the details of the easement with Kim Warren, Park’s Department (208-888-3579). Sidewalks (UDC 11-3A-17): Sidewalks are required to be constructed adjacent to public streets as set forth in UDC 11-3A-17. Minimum 5-foot wide detached sidewalks are required along all collector and arterial streets; and minimum 5-foot wide attached (or detached) sidewalks are required along local streets as proposed. Parkways (UDC 11-3A-17): Parkways are required to be constructed and landscaped per the standards listed in UDC 11-3A- 17E. Eight-foot wide parkways are proposed along collector streets and along certain local street sections within the development in accord with UDC standards. Landscaping (UDC 11-3B): Street buffer landscaping is required to be provided within common lots in accord with the standards listed in UDC 11-3B-7C. Per UDC Table 11-2A-7, a 20-foot wide buffer is required adjacent to collector streets; a 35-foot wide buffer is required adjacent to SH-69, an entryway corridor; and no buffer is required along local streets. The landscape plan depicts the gravel symbol within the street buffer along SH-69 and Harris St. where vegetative groundcover is required; the symbol should be changed to grass. Qualified Open Space (UDC 11-3G): A minimum of 10% (3.57 acres) qualified open space is required to be provided within the development per the standards listed in UDC 11-3G-3B. A qualified open space exhibit was Meridian City Council Meeting Agenda May 7, 2019 – Page 493 of 537 Page 17 submitted as shown in Section VII.D that depicts 5.43 acres (or 15.2%) of open space; however, there are several areas counted that Staff finds do not meet the requirements for qualified open space and other space that is marginal (i.e. the landscaped area on Lot 30, Block 4 that is below the dimensions of 50’ x 100’; and the area at the northeast corner of the site where the topography of the land slopes significantly down from the building lots toward the SH-69/Harris intersection and although is accessible by all residents, will not likely provide much of a benefit to homeowners. Staff requests a revised exhibit is submitted excluding certain non-qualified areas as detailed in Section VII.D prior to the Commission hearing to determine accurate qualified open space calculations. Qualified Site Amenities (UDC 11-3G): A minimum of (2) qualified site amenities are required to be provided for this development based on the size of the development (i.e. 35.67 acres). The Applicant proposes a segment of the City’s multi-use pathway system within the Northwest Pipeline corridor at the southwest corner of the site; a multi-use pathway within the street buffer along SH-69; a centrally located half-acre park with children’s play structures consisting of a 24’ x 36’ play structure, swings, climbing dome, rock climbing boulders, basketball court, big wheel track, and seating area with 4’ tall wrought iron fencing with a gated entry surrounding the park for children’s safety; and a dog park for small dogs with seating areas. The proposed amenities comply with and exceed the minimum standards. In order for the dog park to count as a “qualified” site amenity, it needs to comply with the standards listed in UDC 11-3G-3C.1h which require a dog washing station with drain to sanitary sewer system and trash receptacles and bags for dog waste disposal. Waterways (UDC 11-3A-6): The Carlson Lateral runs along the western boundary of this site and has been piped. An irrigation ditch crosses the northeast corner of this site and if open, should be piped in accord with UDC standards. Northwest Gas Pipeline: The Northwest gas pipeline runs across the southwest corner of this site witin a 75-foot wide easement contained in Lot 15, Block 3. All development within this easement should comply with the Williams Pipeline Developer’s Handbook. Fencing (UDC 11-3A-6, 11-3A-7): All fencing constructed on the site is required to comply with the standards listed in UDC 11-3A- 7. A mix of 6-foot tall solid vinyl privacy fencing and 4-foot tall black iron fence is proposed. The developer is required to construct fencing abutting pathways and common open space lots to distinguish common from private areas. Fences abutting all pathways and common open space lots not entirely visible from a public street are required to be an open vision or semi-private fence up to 6’ in height; or 4’ in height if closed vision fencing is used (an additional 2’ of open vision fencing may be provided at the top section of the fence). In accord with these standards, fencing adjacent to Lot 15, Block 3 should be revised; fencing should be added on Lot 23, Block 1 and at the rear of building lots adjacent to Lot 1, Block 1 on lots adjacent to Solaris Ave. and Lyra St. and Harris St.; and the beginning and end points of the 6’ concrete fence should be clearly delineated. Because this site is adjacent to SH-69, the UDC requires noise abatement to be provided for residential uses in the form of a berm or berm and wall combination a minimum of 10 feet higher than the elevation at the centerline of the state highway parallel to the state highway per the standards listed in UDC 11-3H-4D. A 6-foot tall concrete fence on top of a 4-foot tall berm is proposed; a detail of the berm and wall combination should be submitted with the first phase final plat application that depicts the centerline of SH-69. Meridian City Council Meeting Agenda May 7, 2019 – Page 494 of 537 Page 18 Utilities (UDC 11-3A-21): Connection to City water and sewer services is proposed. Street lighting is required to be installed in accord with the City’s adopted standards, specifications and ordinances. See Section VIII-B below for Public Works comments/conditions. Pressurized Irrigation System (UDC 11-3A-15): An underground pressurized irrigation system is required to be provided for each lot within the development. Storm Drainage (UDC 11-3A-18): An adequate storm drainage system is required in all developments in accord with the City’s adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18. Building Elevations (UDC 11-3A-19 | Architectural Standards Manual): Conceptual building elevations and photos were submitted for the proposed single-family attached and detached units and the multi-family structures as shown in Section VII.F. Building materials for the single-family homes consist of a mix of siding (horizontal and vertical lap siding and board & batten) with stone veneer accents. Building materials for the multi-family structures consist of horizontal and vertical siding with board and batten accents (see Exhibit F in Section VII.) The single-family attached and multi-family structures are required to comply with the design standards in the Architectural Standards Manual; single-family detached structures are exempt from this requirement. Structures adjacent to W. Harris St. and SH-69 are proposed to all be a single-story in height except for those on Lots 60 and 62, Block 1 which will be 2-stories in height. To avoid monotonous wall planes, the rear of structures visible from Harris St. and SH-69 should have varied setbacks. C. VARIANCE The applicant requests a Variance to UDC 11-3H-4B for access via SH-69 at the ¼ mile between Harris St. and Amity Rd. UDC 11-3H-4B.2 prohibits new approaches directly accessing a state highway (i.e. SH-69). Public street connections to the state highway are only allowed at the section line road and at the half mile mark between section line roads. However, requests for variances can be made to City Council for the placement and/or number of access points to state highways as set forth in UDC 11-5B-4B. The purpose of limiting access to state highways are to maintain traffic flow and provide better circulation and safety within the community and for the traveling public; to preserve right-of-way for future highway expansions; and to mitigate noise impacts associated with such roadways for new residential development along state highways. The decision making body may consider and apply modifications to these standards upon specific recommendation of the Idaho Transportation Department, in which case a Variance is not required. If Council/Legal finds ITD has provided such recommendation, the Variance application could be withdrawn by the Applicant and the access request considered by Council without a Variance. The Applicant’s request is for a full access via the state highway; however, ITD has responded that they would only support a right-in/right-out/left-in until such time as a center median is constructed at which time the access would be restricted to right-in/right-out only. Meridian City Council Meeting Agenda May 7, 2019 – Page 495 of 537 Page 19 In order to grant a Variance, Council must make the findings listed below; Staff is unable to make these findings in order to recommend approval of the request (see analysis in Section IX.C). 1. The variance shall not grant a right or special privilege that is not otherwise allowed in the district; 2. The variance relieves an undue hardship because of characteristics of the site; and 3. The variance shall not be detrimental to the public health, safety, and welfare. If Council denies the proposed Variance, the Traffic Impact Study (TIS) will need to be updated to reflect the new trip distribution and volumes; the preliminary plat would need to be revised and reconfigured to remove the access; and a new phasing plan would need to be submitted as the current plan depicts the first phase with access via SH-69. Additionally, Staff recommends the traffic signal at Harris St./SH-69 is installed with the first phase of development to protect public safety if the access via SH-69 isn’t approved. VI. DECISION A. Staff: Staff recommends approval of the proposed Annexation & Zoning and Preliminary Plat as it complies with the mininimum UDC standards with the conditions included in Section VIII.A per the Findings in Section IX; and denial of the proposed Variance request per the Findings in Section IX. B. Commission: The Meridian Planning & Zoning Commission heard these items on January 17 and February 21, 2019. At the public hearing on February 21st, the Commission moved to recommend approval of the subject AZ and PP requests. a. Summary of Commission Public Hearing: i. In favor: Deb Nelson; Ronnie Wilks; Debbie Jeske; Dennis Green; Brandon Whallon, Hawkins Companies; Andrew Newland; Randy Nelson; Will Dilmore; Brittany Elliott; Carol Daily. ii. In opposition: None iii. Commenting: None iv. Written testimony: Kimberly Porter, Evan & Analyn Frasure, Sandy & Randy Nelson, Will Dilmore v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: Bill Parsons b. Key issue(s) of Public Testimony: i. Comments from happy homebuyers in other developments by the same Applicant/builder; iii. Need for housing options in the price point offered by this Developer. c. Key Issues of Discussion by Commission: i. Timing for installation of a traffic signal at the Harris St./SH-69 intersection; ii. Previous ITD approved accesses for the site via S. Meridian Rd./SH-69; iii. The proposed variance for access via SH-69; iv. The provision of a local stub street to the property to the west planned for multi- family development as recommended by Staff and required by UDC 11-3A-3 (unless otherwise waived by Council); v. Revisions to the phasing plan if access via SH-69 isn’t approved. Meridian City Council Meeting Agenda May 7, 2019 – Page 496 of 537 Page 20 vi. Fire Department’s requirement for curbs to be painted red in addition to No Parking signs installed where parking is only allowed on one side of the street. d. Commission Change(s) to Staff Recommendation: i. Strike the last sentence of condition #A.1e in Section VIII, which requires the rear of structures visible from Harris St. & SH-69 to have varied setbacks to avoid monotonous wall planes; ii. The Commission directed the Applicant to work with the Fire Dept. on whether or not curbs need to be painted red in addition to No Parking signs being installed where parking is only allowed on one side of the street. The Fire Dept. has changed the requirement to only require No Parking signs and not curb paint (see Section VIII.A.9). e. Outstanding Issue(s) for City Council: i. The Applicant requests a Variance to UDC 11-3H-4B, which prohibits access via SH- 69, to be allowed one (1) access via SH-69 at the ¼ mile. ii. Staff recommends conditions #A.2e and A.3g in Section VIII are amended to require a local street connection (rather than just a vehicular connection) to the future multi- family development/property to the west in accord with UDC 11-3A-3 unless otherwise waived by City Council. (UDC 11-3A-3 states, “All subdivisions must provide local street access to any use that currently takes direct access from an arterial or collector street.”) Meridian City Council Meeting Agenda May 7, 2019 – Page 497 of 537 Page 21 VII. EXHIBITS A. Annexation & Zoning Legal Description and Exhibit Map Meridian City Council Meeting Agenda May 7, 2019 – Page 498 of 537 Page 22 Meridian City Council Meeting Agenda May 7, 2019 – Page 499 of 537 Page 23 Meridian City Council Meeting Agenda May 7, 2019 – Page 500 of 537 Page 24 B. Preliminary Plat (date: 1/29/2019) & Phasing Plan 1 2 3 4 5 Meridian City Council Meeting Agenda May 7, 2019 – Page 501 of 537 Page 25 Meridian City Council Meeting Agenda May 7, 2019 – Page 502 of 537 Page 26 C. Landscape Plan (date: 1/29/2019) Meridian City Council Meeting Agenda May 7, 2019 – Page 503 of 537 Page 27 Meridian City Council Meeting Agenda May 7, 2019 – Page 504 of 537 Page 28 Meridian City Council Meeting Agenda May 7, 2019 – Page 505 of 537 Page 29 Meridian City Council Meeting Agenda May 7, 2019 – Page 506 of 537 Page 30 D. Qualified Open Space Exhibit (Revised) & Site Amenities Meridian City Council Meeting Agenda May 7, 2019 – Page 507 of 537 Page 31 Meridian City Council Meeting Agenda May 7, 2019 – Page 508 of 537 Page 32 E. On-Street Parking Exhibit Meridian City Council Meeting Agenda May 7, 2019 – Page 509 of 537 Page 33 F. Conceptual Building Elevations (Single-Family Attached/Detached and Multi-Family) Meridian City Council Meeting Agenda May 7, 2019 – Page 510 of 537 Page 34 Meridian City Council Meeting Agenda May 7, 2019 – Page 511 of 537 Page 35 G. Conceptual Development Plan for Off-Site Portion of MU-R Designated Area Meridian City Council Meeting Agenda May 7, 2019 – Page 512 of 537 Page 36 VIII. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION Prior to annexation ordinance approval, the Applicant shall obtain final approval of a property boundary adjustment in Ada County and submit a copy of the associated recorded Record of Survey that coincides with the boundary of the preliminary plat. 1. A Development Agreement (DA) is required as a provision of annexation of this property. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting the annexation. The DA shall, at minimum, incorporate the following provisions: a. Future development of this site shall be generally consistent with the preliminary plat, phasing plan, landscape plan and building elevations included in Section VII and the provisions contained herein. b. The building lots along the perimeter of the development that are adjacent to W. Harris St. and SH-69/S. Meridian Rd., except for Lots 60 and 62, Block 1, shall be restricted to a single-story in height as proposed by the Developer. c. Prior to issuance of any Certificates of Occupancy within the first phase of development, the SH-69/S. Meridian Rd. roadway improvements, 10-foot wide multi-use pathway and street buffer landscaping shall be constructed along the full length of the project boundary along SH-69/S. Meridian Rd. d. Prior to issuance of any Certificates of Occupancy within the second phase of development, the W. Harris St. roadway improvements including curb, gutter and detached sidewalk and street buffer landscaping along the full length of the project boundary along W. Harris St. shall be constructed; and the traffic signal at W. Harris St./SH-69 shall be installed. e. All single-family attached and multi-family structures shall comply with the design standards listed in the Architectural Standards Manual. An application for Design Review shall be submitted and approved for all attached dwellings prior to submittal of building permit applications. An application for Design Review and Certificate of Zoning Compliance shall be submitted and approved for all multi-family structures prior to submittal of building permit applications. To avoid monotonous wall planes, the rear of structures visible from Harris St. and SH-69 should have varied setbacks. f. Provide a vehicular connection between this site and the planned multi-family development to the west for interconnectivity. g. Site amenities shall be provided within the development per those described in Section VII.D; comparable amenities as determined by Staff may be considered as substitutions. h. All development within the Northwest gas pipeline easement shall comply with the Williams Gas Pipeline Developer’s Handbook. Meridian City Council Meeting Agenda May 7, 2019 – Page 513 of 537 Page 37 i. A Conditional Use Permit is required to be submitted and approved for the multi-family development prior to application for Certificate of Zoning Compliance and Design Review. 2. The preliminary plat included in Section VII.B, shall be revised as follows: a. Include the front lot dimension on lots in Block 1 that is missing. b. Revise the phasing plan so that the first phase of development is adjacent to Harris St. for access purposes because access via SH-69 is prohibited per UDC 11-3H-4B.2. If Council approves a Varaince which would allow the access, the phasing plan does not need to be revised. c. Remove the access via SH-69 as access is prohibited per UDC 11-3H-4B.2, unless otherwise approved by City Council. d. Provide a secondary emergency access that meets Fire Department requirements (IFC Section D104.3) and remove the access via SH-69 unless Council approves a Variance for a public street access via SH-69. e. Depict a vehicular connection between this site and the planned multi-family development to the west. 3. The landscape plan included in Section VII.C shall be revised as follows: a. Include a symbol for the 6’ concrete fence in the legend and the beginning and end points of the fence along SH-69. b. Include a detail of the 6-foot tall concrete fence on top of a 4-foot tall berm as proposed along SH-69 that depicts the centerline of SH-69 that demonstrates compliance with the standards listed in UDC 11-3H-4D with the first phase final plat application. c. Depict fencing adjacent to Lot 15, Block 3 in accord with the standards listed in UDC 11-3A-7A.7b. d. Depict fencing on Lot 23, Block 1 in accord with the standards listed in UDC 11-3A- 7A.7. e. Depict fencing at the rear of building lots adjacent to Lot 1, Block 1 on lots adjacent to Solaris Ave., Lyra St. and Harris St. f. Depict landscaping along all pathways per the standards listed in UDC 11-3B-12C. g. Depict a vehicular connection between this site and the planned multi-family development to the west. h. Depict landscaping along the pathway on Lot 26, Block 3 in accord with the standards listed in UDC 11-3B-12C if this lot is counted toward the qualified open space as currently shown on the open space exhibit in Section VII.D. i. Replace the gravel symbol and replace it with the lawn symbol within the street buffer along SH-69 in accord with UDC 11-3B-7C.3a. Meridian City Council Meeting Agenda May 7, 2019 – Page 514 of 537 Page 38 4. A 14-foot wide public pedestrian easement is required to be submitted to the Planning Division for the multi-use pathway within the street buffer along SH-69 and within the Northwest Pipeline corridor prior to City Engineer signature on the final plat for the phase in which it is located; coordinate the details of the easement with Kim Warren, Park’s Department. 5. For lots accessed by common driveways, an exhibit is required to be submitted with the final plat application that depicts the setbacks, fencing, building envelope and orientation of the lots and structures. Driveways for abutting properties that aren’t taking access from the common driveway(s) should be depicted on the opposite side of the shared property line away from the common driveway. Solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5-foot wide landscaped buffer. 6. Signage for addressing needs to be provided for homes accessed by the common driveways on Lots 10 & 61, Block 1; Lots 23 & 29, Block 2; and Lot 28, Block 3 for emergency wayfinding purposes. 7. A perpetual ingress/egress easement is required to be filed with the Ada County Recorder for all common driveways, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the recorded easement should be submitted to the Planning Division prior to signature on the final plat by the City Engineer. 8. All existing structures on the site shall be removed prior to City Engineer signature on the final plat in which they are located. 9. Parking is restricted to only one side of the 27-foot wide street section for W. Broyhill St.; the curb shall be painted red and signage shall be installed prohibiting parking on one side of the street to ensure emergency access can be provided. B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1 A street light plan will need to be included in the final plat application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 1.2 Each phase must be modeled as developed to ensure adequate fire flow. 1.3 A water main connection to the west (proposed Graycliff Apartments) is needed, and can be co-located within a common driveway/pathway. Coordinate design location with the Meridian Development Analyst during construction plan review. 2 General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. Meridian City Council Meeting Agenda May 7, 2019 – Page 515 of 537 Page 39 2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year- round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. Meridian City Council Meeting Agenda May 7, 2019 – Page 516 of 537 Page 40 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT http://weblink.meridiancity.org/weblink8/0/doc/160245/Page1.aspx D. POLICE DEPARTMENT http://weblink.meridiancity.org/weblink8/0/doc/160225/Page1.aspx Meridian City Council Meeting Agenda May 7, 2019 – Page 517 of 537 Page 41 E. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO (COMPASS) http://weblink.meridiancity.org/weblink8/0/doc/160222/Page1.aspx F. BOISE PROJECT BOARD OF CONTROL http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=160052&dbid=0 G. CENTRAL DISTRICT HEALTH DEPARTMENT http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=159845&dbid=0 H. DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) http://weblink.meridiancity.org/weblink8/0/doc/159880/Page1.aspx I. WEST ADA SCHOOL DISTRICT (WASD) http://weblink.meridiancity.org/weblink8/0/doc/160498/Page1.aspx J. ADA COUNTY HIGHWAY DISTRICT (ACHD) http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=161671&dbid=0 K. IDAHO TRANSPORTATION DEPARTMENT (ITD) http://weblink.meridiancity.org/weblink8/browse.aspx?dbid=0 L. VALLEY REGIONAL TRANSIT (VRT) http://weblink.meridiancity.org/weblink8/0/doc/160309/Page1.aspx IX. FINDINGS A. Annexation and/or Rezone (UDC 11-5B-3E) Required Findings: Upon recommendation from the commission, the council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The Commission finds the proposed annexation of the subject 35.67 acre property with R-15 zoning and proposed development is consistent with the MU-R designation. (See section V above for more information.) 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Commission finds the proposed map amendment and development complies with the purpose statement of the residential districts in that it will provide for a range of housing opportunities consistent with the Comprehensive Plan. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Commission finds the proposed map amendment should not be detrimental to the public health, safety and welfare as the proposed residential use should be compatible with adjacent existing and future residential uses in the area. Meridian City Council Meeting Agenda May 7, 2019 – Page 518 of 537 Page 42 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including, but not limited to, school districts; and The Commission finds that City services are available to be provided to this development. The School District has submitted comments, included in Section VIII.I, that currently show student enrollment is below capacity; however, the proposed development may cause area schools to be over capacity depending on the age of school children enrolled. 5. The annexation (as applicable) is in the best interest of city. The Commission finds the proposed annexation is in the best interest of the City. B. Preliminary Plat (UDC 11-6B-6) In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision making body shall make the following findings: (Ord. 05-1170, 8-30-2005, eff. 9-15- 2005) 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; (Ord. 08-1372, 7-8-2008, eff. 7-8-2008) The Commission finds the proposed plat is generally in conformance with the UDC if the Applicant complies with the conditions of approval in Section VIII. 2. Public services are available or can be made available ad are adequate to accommodate the proposed development; The Commission finds public services can be made available to the subject property and will be adequate to accomoate the proposed development. 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; The Commission finds the proposed plat is in conformance with scheduled public improvements in accord with the City’s CIP. 4. There is public financial capability of supporting services for the proposed development; The Commission finds there is public financial capability of supporting services for the proposed development. 5. The development will not be detrimental to the public health, safety or general welfare; and The Commission finds the proposed development will not be detrimental to the public health, safety or general welfare. 6. The development preserves significant natural, scenic or historic features. (Ord. 05-1170, 8- 30-2005, eff. 9-15-2005) The Commission is unaware of any significant natural, scenic or historic features that need to be preserved with this development. Meridian City Council Meeting Agenda May 7, 2019 – Page 519 of 537 Page 43 C. Variance (UDC 11-5B-4E) Required Findings: In order to grant a variance, the council shall make the following findings: 1. The variance shall not grant a right or special privilege that is not otherwise allowed in the district; Staff finds that granting a Variance for access via SH-69 would grant a right or special privilege that is not otherwise allowed as the UDC (11-3H-4B) prohibits new approaches directly accessing a state highway. 2. The variance relieves an undue hardship because of characteristics of the site; and Staff finds there are no characteristics of the site that create a hardship for development that granting the variance would relieve. The Applicant could construct a backage road adjacent to SH-69 but prefers the access via SH-69. 3. The variance shall not be detrimental to the public health, safety, and welfare. (Ord. 05-1170, 8-30-2005, eff. 9-15-2005) Staff finds that granting a Variance for access via SH-69 would likely be detrimental to the safety and welfare of the public, especially a left-in access which would encourage traffic movements across 2 lanes of high speed traffic and vehicles slowing down to turn left and sitting in the center lane waiting to turn left. Meridian City Council Meeting Agenda May 7, 2019 – Page 520 of 537 Co m p r e h e n s i v e Pl a n Area St a p l e t o n Ne i g h b o r h o o d Si t e Pl a n Si n g l e ‐Fa m i l y De t a c h e d Si n g l e ‐Fa m i l y At t a c h e d Multi ‐Family Townhomes Ne i g h b o r h o o d Am e n i t i e s Pe d e s t r i a n Co n n e c t i v i t y Ad d i t i o n a l On ‐st r e e t Pa r k i n g Ro a d w a y im p r o v e m e n t s wi l l oc c u r pe r th e ch a r t be l o w : Pr o j e c t Ph a s i n g Pl a n Ph a s e N u m b e r of Un i t s +/ ‐ Ro a d w a y , La n d s c a p e an d Si d e w a l k Im p r o v e m e n t s 1 52 S . Me r i d i a n Ro a d (H W Y 69 ) 10 ’ Si d e w a l k / R e g i o n a l Pa t h w a y an d Ro a d w a y im p r o v e m e n t s an d la n d s c a p i n g . Th i s wi l l in c l u d e th e ph a s e 3 Me r i d i a n Ro a d im p r o v e m e n t s . 2 64 C o n n e c t i o n to Ha r r i s St r e e t . Wi d e n i n g , Cu r b , Gu t t e r an d Si d e w a l k an d la n d s c a p i n g Im p r o v e m e n t s on Ha r r i s St r e e t . Th e co m m u n i t y pa r k wi l l al s o be co m p l e t e d in th i s ph a s e . 3 37 M e r i d i a n an d Ha r r i s Ro a d Fr o n t a g e co m p l e t e d in Ph a s e 1& 2 4 60 R e g i o n a l Pa t h w a y al o n g th e Wi l l i a m s Pi p e l i n e . Adjacent Projects Ac c e s s to Me r i d i a n Road Re q u e s t e d ap p r o v a l Mo d i f y ac c e s s st a n d a r d s to al l o w ac c e s s to Me r i d i a n Ro a d at 1/ 4 mi l e , consistent wi t h IT D r e c o m m e n d a t i o n . Ch a n g e s fr o m st a f f re p o r t : 1 – Co n d i t i o n s 1. f , 2. e , 3. g ( p p . 37 ‐38 ) : Cl a r i f y th a t ve h i c u l a r co n n e c t i o n to West is em e r g e n c y on l y . 2 – C o n d i t i o n 1. d ( p . 3 6 ) : St r i k e re q u i r e m e n t to co n s t r u c t si g n a l at Ha r r i s with Phase 2. • Si g n a l ca n n o t be co n s t r u c t e d un t i l wa r r a n t e d . • De v e l o p e r wi l l co n t r i b u t e 25 % of si g n a l co s t to ro a d tr u s t pe r AC H D co n d i t i o n s of approval. Us t i c k R o a d – V e r a d o N e i g h b o r h o o d Ea g l e Ro a d – S o v i N e i g h b o r h o o d Ho m e Vi s i b i l i t y fr o m Major Streets �jQ/rE IDIZNIA*,-----DAHO CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 11 D Project File Name/Number: H-2019-0041 Item Title: Public Hearing for East Ridge No. 1 By Devco Development, LLC. Located on the North Side of E. Lake Hazel Rd, West of S. Eagle Rd Request: 1. A City Council Review to allow a 40 foot irrigation easement graphically depicted along the rear boundary of Lots 5-10 and a portion of Lot 11, Block 1 to remain as an easement on the buildable lots rather than contained in a common lot. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 11.D. Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing for E ast Ridge No. 1 (H-2019-0041) by D evco Development, L L C , L ocated on the North S ide of E . L ake Hazel Rd, West of S . E agle Rd. C lic k Here for Applic ation Materials C lic k Here to S ign Up to Tes tify at Hearing C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S taff Report S taff Report 5/3/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 5/3/2019 - 3:04 P M Meridian City Council Meeting Agenda May 7, 2019 – Page 521 of 537 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 5/7/2019 Hearing Type: Council Item Number: 11-D Project Name: East Ridge No. Project No.: H-2019-0041 Active: ❑ Page 1 of 1 Signature Name Address City -State -Zip For Against Neutral I Wish To Testify Sign In Date/Time Andrea 2498 E Meridian ID. 5/7/2019 X X Shelton Cyanite Dr 83642 6:26:37 PM Ben 2498 E Meridian, ID. 5/7/2019 X Shelton Cyanite Dr 83642 6:27:42 PM Go Back To List I Export To Excel © 2019 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=210 5/8/2019 Page 1 HEARING DATE: 5/7/2019 TO: Mayor & City Council FROM: Stephanie Leonard, Associate Planner 208-884-5533 SUBJECT: H-2019-0041 East Ridge No. 1 (Grimmett Lateral Irrigation Easement) LOCATION: North side of E. Lake Hazel Road, west of S. Eagle Rd., in the SW ¼ of the SE ¼ of Section 32, Township 3N, Range 1E. I. PROJECT DESCRIPTION The applicant has requested City Council review to allow the forty-foot (40’) irrigation easement along the rear boundary of Lots 5-10 and a portion of Lot 11, Block 1 to remain as an easement on the buildable lots rather than be contained in a common lot, in accordance with UDC 11-3A-6D. II. APPLICANT INFORMATION A. Applicant/Owner: C15 LLC. 4824 W. Fairview Ave. Boise, ID 83706 B. Representative: Laren Bailey, Devco Development 4824 W. Fairview Ave. Boise, ID 83706 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda May 7, 2019 – Page 522 of 537 Page 2 III. NOTICING City Council Posting Date Newspaper Notification 4/19/2019 Radius notification mailed to properties within 300 feet 4/16/2019 Radius notification published on 4/26/2019 Nextdoor posting 4/16/2019 IV. STAFF ANALYSIS The applicant has applied for a modification, as allowed at a public hearing with notice to surrounding property owners, to UDC 11-3A-6D, which requires irrigation easements wider than 10-feet to be included in a common lot that is a minimum of 20-feet wide and outside of a fenced area. Due to the topography of the area several of the lots within this development have a slop e easement; the lots in question have both the slope easement as well as the Grimmett Lateral irrigation easement. Staff has received public testimony in regard to maintenance and erosion resulting from the slope easement existing within buildable lots in this development. These concerns have been echoed throughout the area and are fairly typical in this part of Meridian due to the topography of the area; similar slope easements exist in Sky Mesa and Southern Highlands, north of the subject property. Staff does recognize these concerns, however City Code does not have an adequate drainage and grading ordinance to address these issues. Although these concerns are warranted, they are not applicable to the subject application. The Grimmett Lateral easement runs along the eastern boundary of this site within a 40-foot wide prescriptive easement (see Exhibit VI.B). A condition was included in the final plat for East Ridge Estates Subdivision No. 1 (H-2018-0062) requiring the applicant to either place the irrigation easement in a common lot or seek Council waiver to include it as part of the adjacent buildable lots. The item was discussed at the July 17, 2018 Council hearing, where it was determined the applicant would indeed seek Council waiver through the public hearing process with notice to surrounding property owners, in accord with UDC 11-3A-6D. The final plat was approved with the condition that the applicant receive Council waiver prior to receiving the City Engineer’s signature on the final plat. A staff report was submitted by the Boise Project Board of Control at the time of the preliminary plat and annexation application that indicated their preference to leave the irrigation easement unencumbered (see Exhibit VI.D). In gathering information and analyzing the subject application, Staff contacted the Boise Project Board of Control and was informed that the irrigation district does not want any portion of the 40-foot irrigation easement to be located within building lots. Additionally, the irrigation district does not support groundcover outside of grass or gravel within the easement. Meridian City Council Meeting Agenda May 7, 2019 – Page 523 of 537 Page 3 The applicant’s request for Council waiver is shown below: Staff is in agreement with the applicant’s first statement and believes the concern can be mitigated by creating visibility into the 40-foot common lot. Staff recommends open vision fencing up to six feet in height be required along the rear of Lots 5-11, Block 1 in accord with the standards in UDC 11-3A-7A- 7b(1). Additionally, the easement is located adjacent to an existing single-family residence in Ada County with open-vision fencing installed along the perimeter of the property, which will add visibility to the area. Future redevelopment of the parcel to the east could also incorporate open space along the subject easement and might provide an opportunity to locate an amenity within the space and could potentially provide future connectivity (see Exhibit VI.E). In regard to the applicant’s next two points, the 40-foot easement would not be permitted to be improved per the Boise Project Board of Control’s recommendation; this request would be easier to enforce if maintained by the subdivision’s HOA. The irrigation easement does lie within an overlying slope easement on several of the lots, but is not within the slope easement on three (3) of the southern lots. Placing the irrigation easement within the buildable lots would prevent homeowners from utilizing the space as the irrigation district requires the easement be easily accessible and unimproved. Given the above information and considering input from the Boise Project Board of Control, Staff finds the best location for the easement is within a common lot in accord with UDC 11-3A-6D. Location of the easement within a common lot will provide an easily accessible easement for the irrigation district and will ensure that future residents will not be responsible for maintaining an unusable 40-foot easement at the rear of their property. Locating the easement within a common lot may also prevent potential code enforcement issues and/or irrigation district requirements incurred to homeowners. Staff recommends that the applicant locate the irrigation easement within a common lot and obtain approval of a final plat modification prior to City Engineer’s signature on the final plat. A revised landscape plan shall be submitted with the final plat modification and shall be landscaped in accord with the Boise Project Board of Control’s landscaping requirements. V. DECISION A. Staff: Staff recommends the 40-foot Grimmett Lateral irrigation easement be placed within a common lot to be owned and maintained by the East Ridge Estates homeowner’s association. Meridian City Council Meeting Agenda May 7, 2019 – Page 524 of 537 Page 4 VI. EXHIBITS A. Vicinity Map Meridian City Council Meeting Agenda May 7, 2019 – Page 525 of 537 Page 5 B. Aerial View Meridian City Council Meeting Agenda May 7, 2019 – Page 526 of 537 Page 6 C. Preliminary Plat (date: 3/1/2019) Meridian City Council Meeting Agenda May 7, 2019 – Page 527 of 537 Page 7 Meridian City Council Meeting Agenda May 7, 2019 – Page 528 of 537 Page 8 D. Staff Report from Boise Project Control (dated: October 6, 2017) Meridian City Council Meeting Agenda May 7, 2019 – Page 529 of 537 Page 9 Meridian City Council Meeting Agenda May 7, 2019 – Page 530 of 537 Page 10 E. Site Photos Graded area toward south of site (approximately Lots 5-7, Block 1) Meridian City Council Meeting Agenda May 7, 2019 – Page 531 of 537 Page 11 Meridian City Council Meeting Agenda May 7, 2019 – Page 532 of 537 Page 12 Meridian City Council Meeting Agenda May 7, 2019 – Page 533 of 537 Page 13 Meridian City Council Meeting Agenda May 7, 2019 – Page 534 of 537 �/rEIDAH DFZ IAN,! CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 12 A Project File Name/Number: Item Title: Ordinance No. 19-1824 Authorizing Community Service Officers to Enforce Fire Code Parking Regulations Meeting Notes: 9 I TEM SHEET C ouncil Agenda I tem - 12.A. Presenter: S cott Colaianni Estimated Time f or P resentation: 1 minute Title of I tem - Ordinance No. 19-1824: Authorizing C ommunity Service O fficers to E nforce F ire C ode P arking Regulations C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate C S O Ordinance Ordinance 4/24/2019 RE V I E WE RS : Department Reviewer Action D ate L egal.J ohnson, Chris Approved 4/24/2019 - 5:27 P M L egal.J ohnson, Chris Approved 5/3/2019 - 11:22 A M Meridian City Council Meeting Agenda May 7, 2019 – Page 535 of 537 CITY OF MERIDIAN ORDINANCE NO. 19-1824 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER AN ORDINANCE AMENDING MERIDIAN CITY CODE SECTION 7-2-8, REGARDING ENFORCEMENT OF PROVISIONS RELATED TO PARKING IN FIRE LANE, ADOPTING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the duties of Community Service Officers include enforcement of Meridian City parking codes and the issuance of warnings or citations for parking offenses; and WHEREAS, the City Council of the City of Meridian finds that it is in the best interest of the health, safety, and welfare of the people of Meridian to authorize Community Service Officers to enforce parking codes; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Meridian City Code section 7-2-8 shall be amended to read as follows: Except in compliance with law or the direction of a police officer or firefighter, no person shall park a vehicle in any fire apparatus access road in violation of International Fire Code, 2015 edition, section 503.4, or like provision subsequently adopted, where such fire apparatus access road is marked in accordance with International Fire Code, 2015 edition, sections 503.3 and D103.6, or like provisions subsequently adopted. The Fire Code official, and/or his designee, including police officers, and Code Enforcement Officers, and Community Service Officers of the Meridian Police Department, shall be authorized to enter upon private property open to public use to investigate and enforce violations of this section. Section 2. That all ordinances, resolutions, orders, or parts thereof or in conflict with this ordinance are hereby voided. Section 3. That this ordinance shall be effective immediately upon its passage and publication. PASSED by the City Council of the City of Meridian, Idaho, this 14*7 day of 52019. APPROVED by the Mayor of the City of Meridian, Idaho, this 2019. day of COMMUNITY SERVICE OFFICER ORDINANCE rALjb i STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 19-1824 The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the below summary of Ordinance No. 19-1824 of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A(3). DATED this 71 day of , 2019. J William L.M. Nary, City Attorney PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901A CITY OF MERIDIAN ORDINANCE NO. 19-�Z An ordinance amending Meridian City Code section 7-2-8, regarding enforcement of provisions related to parking in fire lane, adopting a savings clause; and providing an effective date. A full text of this ordinance is available for inspection at Meridian City Hall, 33 E. Broadway Avenue, Meridian, Idaho. This ordinance shall be effective upon publication. COMMUNITY SERVICE OFFICER ORDINANCE PAGE 2 �jQ/rE IDIZ IAN.,+:-- �J CITY COUNCIL MEETING AGENDA May 7, 2019 Agenda Item Number: 13 Project File Name/Number: Item Title: Future Meeting Topics Meeting Notes: