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ACHD-MER19-0017 Main2Meridian FNLRebecca W. Arnold, President Mary May, 1st Vice-President Sara M. Baker, 2nd Vice-President Jim D. Hansen, Commissioner Kent Goldthorpe, Commissioner _____________________________________________________________________________________________________________ Ada County Highway District • 3775 Adams Street • Garden City, ID • 83714 • PH 208-387-6100 • FX 345-7650 • www.achdidaho.org April 11, 2019 To: Pacific West Communities, Inc. Caleb Roope 430 E State Street, Ste. 100 Eagle, ID 83616 Subject: Main2Meridian/ MER19-0017/ A-2019-0032/ A-2019-0033 713 N Main Street On April 11, 2019 the Ada County Highway District staff acted on your application for the above referenced project. The attached report includes site specific conditions of approval. If you have any questions, please feel free to contact me at (208) 387-6171. Sincerely, Stacey Yarrington Planner III Development Services Ada County Highway District CC: Project File Lindgren Labrie Architecture (via email) Rennison Engineering (via email) City of Meridian (via email)   1 Main2Meridian/ MER19-0017/ A-2019-0032/ A-2019-0033 Development Services Department Project/File: Main2Meridian/ MER19-0017/ A-2019-0032/ A-2019-0033 This is a design review and zoning compliance application to construct two, 4-story mixed use buildings located on 1.07-acres. Lead Agency: City of Meridian Site address: 713 N Main Street Staff Approval: April 11, 2019 Applicant: Pacific West Communities, Inc. Caleb Roope 430 E State Street, Ste. 100 Eagle, ID 83616 Representative: Lindgren Labrie Architecture Walt Lindgren 247 N Eagle Road Eagle, ID 83616 Staff Contact: Stacey Yarrington, Planner III Phone: 387-6171 E-mail: syarrington@achdidaho.org A. Findings of Fact 1. Description of Application: The applicant is requesting approval of a design review and zoning compliance application to construct two, 4-story mixed use buildings to be located on 1. 5-acres. The site is currently zoned O-T (Old Town) and is consistent with the City of Meridian’s comprehensive plan. 2. Description of Adjacent Surrounding Area: Direction Land Use Zoning North Old Town O-T South Old Town O-T East Old Town O-T West Old Town, Medium-density Residential O-T, R-8 3. Site History: ACHD has not previously reviewed this site for a development application. 4. Transit: Transit services are not available to serve this site. 5. New Center Lane Miles: The proposed development includes 0 centerline miles of new public road. 2 Main2Meridian/ MER19-0017/ A-2019-0032/ A-2019-0033 6. Impact Fees: There will be an impact fee that is assessed and due prior to issuance of any building permits. The assessed impact fee will be based on the impact fee ordinance that is in effect at that time. The impact fee assessment will not be released until the civil plans are approved by ACHD. 7. Capital Improvements Plan (CIP)/ Integrated Five Year Work Plan (IFYWP): There are no roadways, bridges or intersections in the general vicinity of the project that are in the Integrated Five Year Work Plan (IFYWP) or the District’s Capital Improvement Plan (CIP). B. Traffic Findings for Consideration 1. Trip Generation: This development is estimated to generate 750 additional vehicle trips per day (434 existing); 105 additional vehicle trips per hour in the PM peak hour (41 existing), based on the Institute of Transportation Engineers Trip Generation Manual, 10th edition. 2. Condition of Area Roadways Traffic Count is based on Vehicles per hour (VPH) * Acceptable level of service for a three-lane principal arterial is “E” (880 VPH). * Acceptable level of service for a five-lane principal arterial is “E” (1,780 VPH). 3. Average Daily Traffic Count (VDT) Average daily traffic counts are based on ACHD’s most current traffic counts. • The average daily traffic count for Meridian Road south of Pine Avenue was 21,022 on 01/27/2016. • The average daily traffic count for Main Street south of Pine Avenue was 8,319 on 09/14/2017. • There are no current traffic counts for Idaho Avenue and Broadway Avenue. C. Findings for Consideration 1. Meridian Road a. Existing Conditions: Meridian Road is improved with 5-travel lanes, vertical curb, gutter, and 10-foot wide sidewalk abutting the site. There is 82-feet of right-of-way for Meridian Road, (35- feet from centerline). b. Policy: Arterial Roadway Policy: District Policy 7205.2.1 states that the developer is responsible for improving all street frontages adjacent to the site regardless of whether or not access is taken to all of the adjacent streets. Street Section and Right-of-Way Width Policy: District Policies 7205.2.1 & 7205.5.2 state that the standard 5-lane street section shall be 72-feet (back-of-curb to back-of-curb) within 96- feet of right-of-way. This width typically accommodates two travel lanes in each direction, a Roadway Frontage Functional Classification PM Peak Hour Traffic Count PM Peak Hour Level of Service Meridian Road 118-feet Principal Arterial 1,053 Better than “E” Main Street 120-feet Principal Arterial 556 Better than “E” Idaho Avenue 330-feet Local Commercial N/A N/A Broadway Avenue 176-feet Local Commercial N/A N/A 3 Main2Meridian/ MER19-0017/ A-2019-0032/ A-2019-0033 continuous center left-turn lane, and bike lanes on a minor arterial and a safety shoulder on a principal arterial. Sidewalk Policy: District Policy 7205.5.7 requires a concrete sidewalk at least 5-feet wide to be constructed on both sides of all arterial streets. A parkway strip at least 6-feet wide between the back-of-curb and street edge of the sidewalk is required to provide increased safety and protection of pedestrians. Consult the District’s planter width policy if trees are to be placed within the parkway strip. Sidewalks constructed next to the back-of-curb shall be a minimum of 7-feet wide. Detached sidewalks are encouraged and should be parallel to the adjacent roadway. Meandering sidewalks are discouraged. A permanent right-of-way easement shall be provided if public sidewalks are placed outside of the dedicated right-of-way. The easement shall encompass the entire area between the right- of-way line and 2-feet behind the back edge of the sidewalk. Sidewalks shall either be located wholly within the public right-of-way or wholly within an easement. Minor Improvements Policy: District Policy 7203.3 states that minor improvements to existing streets adjacent to a proposed development may be required. These improvements are to correct deficiencies or replace deteriorated facilities. Included are sidewalk construction or replacement; curb and gutter construction or replacement; replacement of unused driveways with curb, gutter and sidewalk; installation or reconstruction of pedestrian ramps; pavement repairs; signs; traffic control devices; and other similar items. c. Staff Comments/Recommendations: Meridian Road is fully improved with 5-travel lanes, vertical curb, gutter, and sidewalk abutting the site. Therefore, no additional right-of-way or street improvements are required as part of this application. Consistent with District Minor Improvements policy, the applicant should be required to repair or replace any deteriorated or deficient improvements or facilities along Meridian Road abutting the site. 2. Main Street a. Existing Conditions: Main Street is improved with 3-travel lanes, vertical curb, gutter, and 7- foot wide sidewalk abutting the site. There is 80-feet of right-of-way for Main Street (40-feet from centerline). b. Policy: Arterial Roadway Policy: District Policy 7205.2.1 states that the developer is responsible for improving all street frontages adjacent to the site regardless of whether or not access is taken to all of the adjacent streets. Street Section and Right-of Way Width Policy: District Policy 7205.2.1 & 7205.5.2 states that the standard 3-lane street section shall be 46-feet (back-of-curb to back-of-curb) within 70 feet of right-of-way. This width typically accommodates a single travel lane in each direction, a continuous center left-turn lane, and bike lanes. Sidewalk Policy: District Policy 7205.5.7 requires a concrete sidewalk at least 5-feet wide to be constructed on both sides of all arterial streets. A parkway strip at least 6-feet wide between the back-of-curb and street edge of the sidewalk is required to provide increased safety and protection of pedestrians. Consult the District’s planter width policy if trees are to be placed within the parkway strip. Sidewalks constructed next to the back-of-curb shall be a minimum of 7-feet wide. Detached sidewalks are encouraged and should be parallel to the adjacent roadway. Meandering sidewalks are discouraged. 4 Main2Meridian/ MER19-0017/ A-2019-0032/ A-2019-0033 A permanent right-of-way easement shall be provided if public sidewalks are placed outside of the dedicated right-of-way. The easement shall encompass the entire area between the right- of-way line and 2-feet behind the back edge of the sidewalk. Sidewalks shall either be located wholly within the public right-of-way or wholly within an easement. Minor Improvements Policy: District Policy 7203.3 states that minor improvements to existing streets adjacent to a proposed development may be required. These improvements are to correct deficiencies or replace deteriorated facilities. Included are sidewalk construction or replacement; curb and gutter construction or replacement; replacement of unused driveways with curb, gutter and sidewalk; installation or reconstruction of pedestrian ramps; pavement repairs; signs; traffic control devices; and other similar items. c. Staff Comments/Recommendations: Main Street is fully improved with 3-travel lanes, vertical curb, gutter, and sidewalk. Therefore, no additional right-of-way or street improvements are required as part of this application. Consistent with District Minor Improvements policy, the applicant should be required to repair or replace any deteriorated or deficient improvements or facilities along Main Street abutting the site. 3. Idaho Avenue a. Existing Conditions: Idaho Avenue is improved with 2-travel lanes, on-street parallel parking, vertical curb, gutter, and 13-foot wide sidewalk abutting the site. There is 80-feet of right-of- way for Idaho Avenue (43-feet from centerline). There are two existing driveways onto Idaho Avenue from the site. b. Policy: Commercial Roadway Policy: District Policy 7208.2.1 states that the developer is responsible for improving all commercial street frontages adjacent to the site regardless of whether or not access is taken to all of the adjacent streets. Street Section and Right-of-Way Policy: District Policy 7208.5 states that right-of-way widths for new commercial streets shall typically be 50 and 70-feet wide and that the standard street section will vary depending on the need for a center turn lane, bike lanes, volumes, percentage of truck traffic, and/or on-street parking. • A 36-foot street section (back-of-curb to back-of-curb) will typically accommodate two travel lanes and on-street parking. • A 40-foot street section (back-of-curb to back-of-curb) will typically accommodate two travel lanes and a center turn lane. • A 46-foot street section (back-of-curb to back-of-curb) will typically accommodate two travel lanes and a center turn lane and bike lanes. Sidewalk Policy: District Policy 7208.5.6 requires a concrete sidewalk at least 5-feet wide to be constructed on both sides of all commercial streets. If a separated sidewalk is proposed, a parkway strip at least 6-feet wide between the back-of-curb and street edge of the sidewalk is required to provide increased safety and protection of pedestrians. Consult the District’s planter width policy if trees are to be placed within the parkway strip. A permanent right-of-way easement shall be provided if public sidewalks are placed outside of the dedicated right-of-way. The easement shall encompass the entire area between the right- of-way line and 2-feet behind the back edge of the sidewalk. Sidewalks shall either be located wholly within the public right-of-way or wholly within an easement.). Driveway Location Policy: District policy 7208.4.1 requires driveways near intersections to be located a minimum of 75-feet (measured centerline-to-centerline) from the nearest local street intersection, and 150-feet from the nearest collector/arterial or arterial street intersection. 5 Main2Meridian/ MER19-0017/ A-2019-0032/ A-2019-0033 Successive Driveways: District Policy 7208.4.1 states that successive driveways away from an intersection shall have no minimum spacing requirements for access points along a local street, but the District does encourage shared access points where appropriate. Driveway Width Policy: District policy 7208.4.3 restricts commercial driveways to a maximum width of 40-feet. Most commercial driveways will be constructed as curb-cut type facilities. Minor Improvements Policy: District Policy 7203.3 states that minor improvements to existing streets adjacent to a proposed development may be required. These improvements are to correct deficiencies or replace deteriorated facilities. Included are sidewalk construction or replacement; curb and gutter construction or replacement; replacement of unused driveways with curb, gutter and sidewalk; installation or reconstruction of pedestrian ramps; pavement repairs; signs; traffic control devices; and other similar items. Landscape Medians Policy: District policy 7208.5.15 states that landscape medians are permissible where adequate pavement width is provided on each side of the median to accommodate the travel lanes and where the following is provided: • The median is platted as right-of-way owned by ACHD. • The width of an island near an intersection is 12-feet maximum for a minimum distance of 150-feet. Beyond the 150-feet, the island may increase to a maximum width of 30-feet. • At an intersection that is signalized or is to be signalized in the future, the median width shall be reduced to accommodate the necessary turn lane storage and tapers. • The Developer or Homeowners Association shall apply for a license agreement if landscaping is to be placed within these medians. • The license agreement shall contain the District’s requirements of the developer including, but not limited to, a “hold harmless” clause; requirements for maintenance by the developer; liability insurance requirements; and restrictions. • Vertical curbs are required around the perimeter of any raised median. Gutters shall slope away from the curb to prevent ponding. c. Applicant’s Proposal: The applicant is proposing to reconstruct Idaho Avenue with a bulb-out at the Meridian/Idaho intersections; restripe the street to provide diagonal parking along the south side of Idaho Avenue west of the driveway and both diagonal and parallel parking east of the driveway; and restripe the centerline lane to the north approximately 4.5-feet, removing the existing left turn lane after approximate 55-feet from the Main Street/Idaho Avenue intersection as shown below. The two parallel parking stalls should be monitored due to being located next to the diagonal parking and they are only 20 to 23-feet in length. 6 Main2Meridian/ MER19-0017/ A-2019-0032/ A-2019-0033 The applicant is proposing to close the western driveway onto Idaho Avenue with vertical curb, gutter, and 16-foot wide sidewalk. The applicant is proposing to re-construct a 23-foot wide driveway onto Idaho Avenue, located approximately 194-feet west of Main Street from the site. d. Staff Comments/Recommendations: The applicant’s proposal to construct Idaho Avenue with vertical curb, gutter and 16-foot wide sidewalk exceeds District policy and should be approved. The applicant submitted a revised site plan dated 08 APR 2019 (attached) with a change to the bulb-out and parking after discussions with staff. The applicant should be required to construct the bulb-out on Idaho Avenue at the Meridian/Idaho intersection with minimum 15-foot inside curb radii and to extend the curb line a minimum of 40-feet from the intersection on the west bulb-out to provide for sufficient back up space; the diagonal parking along the west side of the driveway should meet District TS-1122 standards; close the western existing driveway with vertical curb, gutter, and 16-foot wide sidewalk; and construct a 24 to 40-foot wide driveway onto Idaho Avenue located a minimum 150-feet from Main Street and Meridian Road. 4. Broadway Avenue a. Existing Conditions: Broadway Avenue is improved with 2-travel lanes, on-street diagonal parking, vertical curb, gutter, and 16-foot wide sidewalk abutting the site. There is 80-feet of right-of-way for Broadway Avenue (45-feet from centerline). There is an existing shared driveway onto Broadway Avenue, located approximately 228-feet west of Main Street with a cross access agreement along the site’s west property line. b. Policy: Commercial Roadway Policy: District Policy 7208.2.1 states that the developer is responsible for improving all commercial street frontages adjacent to the site regardless of whether or not access is taken to all of the adjacent streets. Street Section and Right-of-Way Policy: District Policy 7208.5 states that right-of-way widths for new commercial streets shall typically be 50 and 70-feet wide and that the standard street section will vary depending on the need for a center turn lane, bike lanes, volumes, percentage of truck traffic, and/or on-street parking. • A 36-foot street section (back-of-curb to back-of-curb) will typically accommodate two travel lanes and on-street parking. • A 40-foot street section (back-of-curb to back-of-curb) will typically accommodate two travel lanes and a center turn lane. 40-feet minimum 7 Main2Meridian/ MER19-0017/ A-2019-0032/ A-2019-0033 • A 46-foot street section (back-of-curb to back-of-curb) will typically accommodate two travel lanes and a center turn lane and bike lanes. Sidewalk Policy: District Policy 7208.5.6 requires a concrete sidewalk at least 5-feet wide to be constructed on both sides of all commercial streets. If a separated sidewalk is proposed, a parkway strip at least 6-feet wide between the back-of-curb and street edge of the sidewalk is required to provide increased safety and protection of pedestrians. Consult the District’s planter width policy if trees are to be placed within the parkway strip. A permanent right-of-way easement shall be provided if public sidewalks are placed outside of the dedicated right-of-way. The easement shall encompass the entire area between the right- of-way line and 2-feet behind the back edge of the sidewalk. Sidewalks shall either be located wholly within the public right-of-way or wholly within an easement.). Driveway Location Policy: District policy 7208.4.1 requires driveways near intersections to be located a minimum of 75-feet (measured centerline-to-centerline) from the nearest local street intersection, and 150-feet from the nearest collector/arterial or arterial street intersection. Minor Improvements Policy: District Policy 7203.3 states that minor improvements to existing streets adjacent to a proposed development may be required. These improvements are to correct deficiencies or replace deteriorated facilities. Included are sidewalk construction or replacement; curb and gutter construction or replacement; replacement of unused driveways with curb, gutter and sidewalk; installation or reconstruction of pedestrian ramps; pavement repairs; signs; traffic control devices; and other similar items. c. Applicant’s Proposal: The applicant has indicated the potential use for outdoor seating associated with a future café/restaurant use that would be located within the right-of-way along Broadway Avenue. d. Staff Comments/Recommendations: Broadway Avenue is fully improved with 2-travel lanes, on-street parking, vertical curb, gutter, and sidewalk. Therefore, no additional right-of-way or street improvements are required as part of this application. Consistent with District Minor Improvements policy, the applicant should be required to repair or replace any deteriorated or deficient improvements or facilities along Broadway Avenue abutting the site. The existing shared driveway meets District policy and should be approved as proposed. 8 Main2Meridian/ MER19-0017/ A-2019-0032/ A-2019-0033 The applicant should be required to enter into a license agreement with ACHD for any future potential use within ACHD right-of-way. 5. Alleys a. Existing Conditions: There is an existing improved 16-foot wide alley abutting the site. b. Policy: Existing Alley Policy: District Policy 7210.2 states that if a proposed development abuts an existing alley, the dedication of additional right-of-way to obtain a minimum width from the centerline of the alley of 8-feet for residential uses and 10-feet for non-residential or commercial uses may be required. Each development will be reviewed by the District on a case-by-case basis. If the proposed development takes access from an alley, the developer will be required to pave the entire width of the right-of-way from the nearest public street to and abutting the development. Alley Parking & Setbacks Policy: District Policy 7210.3.3 states that parking within the alley right-of-way is prohibited. “No Parking” signs are required to be installed by the developer. The signs should be located at the alley/street intersections. Parking which is entered from the alley shall be designed so the minimum clear distance from the back of the parking stall to the opposite side of the alley is 20-feet for all perpendicular parking. Setbacks for structures taking access from the alley should be closely coordinated with the lead land use agency. The setbacks shall either discourage parking within the alley (where it may partially block or occur within the right-of-way) or allow adequate area for one perpendicular parking pad. In order to discourage parking, building setbacks shall be minimal from the alley right-of-way line, while still achieving the required 20-feet of back-up space from a garage or other parking structure to the opposite side of the alley (i.e. 4-foot setback + 16-foot alley= 20- feet for back-up space). Alley/Arterial Street Intersection Policy: District policy 7210.3.7.4 states that alleys may intersect classified arterial roadways in a downtown gridded street system setting. Alleys shall generally intersect the arterial in the middle of the block equally offsetting the intersecting streets. Alleys intersecting arterials shall generally be designed with a curb return type approach with a minimum back of curb radius of 28-feet. The radius may need to be greater depending on the planned design vehicle (i.e. garbage trucks, delivery vehicles, etc.) utilizing the alley. Vacations of Alleys Policy: District Policy 7210.3.6 states that vacations of alley right-of-way are discouraged and shall not result in dead-end alleys. c. Applicant Proposal: The applicant is proposing to provide a right-of-way easement to total 20-feet of right-of-way for the alley abutting the site. The applicant is proposing to improve the additional alley right-of-way to encompass the entire width abutting the site. The applicant is proposing to have back-on parking into the alley with 20-feet of back-up space. d. Staff Comments/Recommendations: The applicant’s proposal meets District policy and should be approved, as proposed. District Traffic Engineering staff has recommended that the “NO PARKING” signs at each end of the alley NOT be required with this application due to maintenance issues in this area and City of Meridian code already enforces the issue. 6. Tree Planters Tree Planter Policy: Tree Planter Policy: The District’s Tree Planter Policy prohibits all trees in planters less than 8-feet in width without the installation of root barriers. Class II trees may be 9 Main2Meridian/ MER19-0017/ A-2019-0032/ A-2019-0033 allowed in planters with a minimum width of 8-feet, and Class I and Class III trees may be allowed in planters with a minimum width of 10-feet. 7. Landscaping Landscaping Policy: A license agreement is required for all landscaping proposed within ACHD right-of-way or easement areas. Trees shall be located no closer than 10-feet from all public storm drain facilities. Landscaping should be designed to eliminate site obstructions in the vision triangle at intersections. District Policy 5104.3.1 requires a 40-foot vision triangle and a 3-foot height restriction on all landscaping located at an uncontrolled intersection and a 50-foot offset from stop signs. Landscape plans are required with the submittal of civil plans and must meet all District requirements prior to signature of the final plat and/or approval of the civil plans. 8. Other Access Meridian Road and Main Street are classified as principal arterials roadways. Other than the access specifically approved with this application, direct lot access is prohibited to these roadways. D. Site Specific Conditions of Approval 1. Construct Idaho Avenue with curb, gutter, and 16-foot wide sidewalk abutting the site. 2. Construct the bulb-out on Idaho Avenue at the Meridian/Idaho intersection with minimum 15-foot inside curb radii and extend the curb line to the east a minimum of 40-feet from the intersection to provide for sufficient back up space; restripe the street to provide diagonal parking along the south side of Idaho Avenue west of the driveway and both diagonal and parallel parking east of the driveway. 3. The diagonal parking onto Idaho Avenue should meet District TS-1122 standards. 4. Close the existing western driveway onto Idaho Avenue with vertical curb, gutter, and 16-foot wide sidewalk; and construct a 24 to 40-foot wide driveway onto Idaho Avenue located a minimum 150- feet from Main Street and Meridian Road. 5. Consistent with District Minor Improvements policy, repair or replace any deteriorated or deficient improvements or facilities along Meridian Road, Idaho Avenue, Broadway Avenue, and Main Street abutting the site. 6. The existing shared driveway onto Broadway Avenue located 230-feet west of Main Street is approved. 7. The applicant shall be required to enter into a license agreement with ACHD for any future potential use within the right-of-way. 8. Provide a right-of-way easement or dedicate additional right-of-way to total 20-feet of right-of-way for the alley abutting the site. 9. The alley shall be paved 20-feet wide abutting the site. 10. Direct lot access to Meridian Road and Main Street is prohibited. 11. Submit civil plans to ACHD Development Services for review and approval. The impact fee assessment will not be released until the civil plans are approved by ACHD. 12. Payment of impact fees is due prior to issuance of a building permit. 13. Comply with all Standard Conditions of Approval. 10 Main2Meridian/ MER19-0017/ A-2019-0032/ A-2019-0033 E. Standard Conditions of Approval 1. All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right-of-way (including all easements). 2. Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 3. In accordance with District policy, 7203.3, the applicant may be required to update any existing non- compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 4. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 5. A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 6. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7. It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 8. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 9. All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 10. Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 11. No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 12. If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. F. Conclusions of Law 1. The proposed site plan is approved, if all of the Site Specific and Standard Conditions of Approval are satisfied. 2. ACHD requirements are intended to assure that the proposed use/development will not place an undue burden on the existing vehicular transportation system within the vicinity impacted by the proposed development. 11 Main2Meridian/ MER19-0017/ A-2019-0032/ A-2019-0033 G. Attachments 1. Vicinity Map 2. Site Plan 3. Utility Coordinating Council 4. Development Process Checklist 5. Appeal Guidelines 12 Main2Meridian/ MER19-0017/ A-2019-0032/ A-2019-0033 VICINITY MAP 13 Main2Meridian/ MER19-0017/ A-2019-0032/ A-2019-0033 SITE PLAN 14 Main2Meridian/ MER19-0017/ A-2019-0032/ A-2019-0033 Ada County Utility Coordinating Council Developer/Local Improvement District Right of Way Improvements Guideline Request Purpose: To develop the necessary avenue for proper notification to utilities of local highway and road improvements, to help the utilities in budgeting and to clarify the already existing process. 1) Notification: Within five (5) working days upon notification of required right of way improvements by Highway entities, developers shall provide written notification to the affected utility owners and the Ada County Utility Coordinating Council (UCC). Notification shall include but not be limited to, project limits, scope of roadway improvements/project, anticipated construction dates, and any portions critical to the right of way improvements and coordination of utilities. 2) Plan Review: The developer shall provide the highway entities and all utility owners with preliminary project plans and schedule a plan review conference. Depending on the scale of utility improvements, a plan review conference may not be necessary, as determined by the utility owners. Conference notification shall also be sent to the UCC. During the review meeting the developer shall notify utilities of the status of right of way/easement acquisition necessary for their project. At the plan review conference each company shall have the right to appeal, adjust and/or negotiate with the developer on its own behalf. Each utility shall provide the developer with a letter of review indicating the costs and time required for relocation of its facilities. Said letter of review is to be provided within thirty calendar days after the date of the plan review conference. 3) Revisions: The developer is responsible to provide utilities with any revisions to preliminary plans. Utilities may request an updated plan review meeting if revisions are made in the preliminary plans which affect the utility relocation requirements. Utilities shall have thirty days after receiving the revisions to review and comment thereon. 4) Final Notification: The developer will provide highway entities, utility owners and the UCC with final notification of its intent to proceed with right of way improvements and include the anticipated date work will commence. This notification shall indicate that the work to be performed shall be pursuant to final approved plans by the highway entity. The developer shall schedule a preconstruction meeting prior to right of way improvements. Utility relocation activity shall be completed within the times established during the preconstruction meeting, unless otherwise agreed upon. Notification to the Ada County UCC can be sent to: 50 S. Cole Rd. Boise 83707, or Visit iducc.com for e-mail notification information. 15 Main2Meridian/ MER19-0017/ A-2019-0032/ A-2019-0033 Development Process Checklist Items Completed to Date: Submit a development application to a City or to Ada County The City or the County will transmit the development application to ACHD The ACHD Planning Review Section will receive the development application to review The Planning Review Section will do one of the following: Send a “No Review” letter to the applicant stating that there are no site specific conditions of approval at this time. Write a Staff Level report analyzing the impacts of the development on the transportation system and evaluating the proposal for its conformance to District Policy. Write a Commission Level report analyzing the impacts of the development on the transportation system and evaluating the proposal for its conformance to District Policy. Items to be completed by Applicant: For ALL development applications, including those receiving a “No Review” letter: • The applicant should submit one set of engineered plans directly to ACHD for review by the Development Review Section for plan review and assessment of impact fees. (Note: if there are no site improvements required by ACHD, then architectural plans may be submitted for purposes of impact fee assessment.) • The applicant is required to get a permit from Construction Services (ACHD) for ANY work in the right-of-way, including, but not limited to, driveway approaches, street improvements and utility cuts. Pay Impact Fees prior to issuance of building permit. Impact fees cannot be paid prior to plan review approval. DID YOU REMEMBER: Construction (Non-Subdivisions) Driveway or Property Approach(s) • Submit a “Driveway Approach Request” form to ACHD Construction (for approval by Development Services & Traffic Services). There is a one week turnaround for this approval. Working in the ACHD Right-of-Way • Four business days prior to starting work have a bonded contractor submit a “Temporary Highway Use Permit Application” to ACHD Construction – Permits along with: a) Traffic Control Plan b) An Erosion & Sediment Control Narrative & Plat, done by a Certified Plan Designer, if trench is >50’ or you are placing >600 sf of concrete or asphalt. Construction (Subdivisions) Sediment & Erosion Submittal • At least one week prior to setting up a Pre-Construction Meeting an Erosion & Sediment Control Narrative & Plan, done by a Certified Plan Designer, must be turned into ACHD Construction to be reviewed and approved by the ACHD Stormwater Section. Idaho Power Company • Vic Steelman at Idaho Power must have his IPCO approved set of subdivision utility plans prior to Pre-Con being scheduled. Final Approval from Development Services is required prior to scheduling a Pre-Con. 16 Main2Meridian/ MER19-0017/ A-2019-0032/ A-2019-0033 Request for Appeal of Staff Decision 1. Appeal of Staff Decision: The Commission shall hear and decide appeals by an applicant of the final decision made by the Development Services Manager when it is alleged that the Development Services Manager did not properly apply this section 7101.6, did not consider all of the relevant facts presented, made an error of fact or law, abused discretion or acted arbitrarily and capriciously in the interpretation or enforcement of the ACHD Policy Manual. a. Filing Fee: The Commission may, from time to time, set reasonable fees to be charged the applicant for the processing of appeals, to cover administrative costs. b. Initiation: An appeal is initiated by the filing of a written notice of appeal with the Secretary and Clerk of the District, which must be filed within ten (10) working days from the date of the decision that is the subject of the appeal. The notice of appeal shall refer to the decision being appealed, identify the appellant by name, address and telephone number and state the grounds for the appeal. The grounds shall include a written summary of the provisions of the policy relevant to the appeal and/or the facts and law relied upon and shall include a written argument in support of the appeal. The Commission shall not consider a notice of appeal that does not comply with the provisions of this subsection. c. Time to Reply: The Development Services Manager shall have ten (10) working days from the date of the filing of the notice of appeal to reply to the notice of the appeal, and may during such time meet with the appellant to discuss the matter, and may also consider and/or modify the decision that is being appealed. A copy of the reply and any modifications to the decision being appealed will be provided to the appellant prior to the Commission hearing on the appeal. d. Notice of Hearing: Unless otherwise agreed to by the appellant, the hearing of the appeal will be noticed and scheduled on the Commission agenda at a regular meeting to be held within thirty (30) days following the delivery to the appellant of the Development Services Manager’s reply to the notice of appeal. A copy of the decision being appealed, the notice of appeal and the reply shall be delivered to the Commission at least one (1) week prior to the hearing. e. Action by Commission: Following the hearing, the Commission shall either affirm or reverse, in whole or part, or otherwise modify, amend or supplement the decision being appealed, as such action is adequately supported by the law and evidence presented at the hearing.