2019 04-11 Meeting PacketTo develop, advance and nurture all facets of the arts
to enhance the quality of life for M eridian residents and its visitors
T hursday, April 11, 2019 at 3:30 P M
City Council C hambers, City Hall
33 E . Broadway, M eridian, Idaho
1.Roll-Call Attendance
___ Lynn S mith ___ Maria T zompa
___ Jes s ic a P eters ___ Jay Wils o n
___ Jennifer S ullivan ___ G retc hen C as ero tti
___ Bo nnie Zahn G riffith, Vice C hair ___ R and y-B F unk
___ Les lie Mauld in, C hair ___ Joe Borton, ex-offic io
2.Adoption of the Agenda
A.Read M ission
3.Approval of M inutes [Action Item]
A.February 7, 2019 Regular M eeting M inutes
B.M ar ch 14, 2019 Regular M eeting M inutes
4.New Business [Action Item]
A.M ayor's Youth Advisory C ouncil P articipatory Budgeting
P rogram
B.Fire S tation #6 Request for P roposals Discussion
C.P ublic Art C ommittee Report (see committee agenda for more
infor mation)
1. Non-action item update from most recent meeting
2. Next PAC meeting: T hursday, April 18 at 4:30 P M in Clerk's Office
Conference Room
D.Committee Assignments
5.Old Business [Action Item]
A.Idaho C ommission on the Arts T raining: S aturday, April 27 from
11:00 am - 5:00 pm
B.S trategic P lan F acilitator and Associated G rant Application
C.West Ada S tudent Art S how "F ramed"
Meridian City Council Meeting Agenda April 11, 2019 – Page 1 of 55
1. A pproval of Artist S tipends & Award E xpense Not-to-E xceed
$300
2. A uthorization of Bonnie Zahn Griffith and J ennifer Sullivan, D MA
to S elect Nominated Pieces f or Recognition.
D.Fiscal Year 2020 B udget Discussion
1. P otential B udget Enhancements
E .M er idian Art Week
1. General Discussion, day-to-day run down and task assignments
2. Mayor Tammy de Weerd's Awards in the A rts
3. S ponsorship Request(s), levels of sponsorship
4. B udget E stimates/A pprovals for Specific C ategories
6.Reports
A.Treasure Valley Children's T heater
B.Initial P oint G allery
C.Approval of M onthly Expenses [Action Item]
D.Admin Report
7.Next M eeting: M ay 9, 2019 at 3:30 pm
8.Adjournment
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring ac commodation for disabilities related to documents and/or hearing,
please c ontac t the City Clerk's Office at 888-4433 at least 48 hours prior to the public
meeting.
Meridian City Council Meeting Agenda April 11, 2019 – Page 2 of 55
I TEM SHEET
C ommission A genda I tem - 3.A .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - F ebruary 7, 2019 Regular M eeting M inutes
B oard Notes:
AT TAC HM E NT S:
Description Type Upload D ate
20190 02-07 MA C Minutes Minutes 4/3/2019
RE V I E WE RS :
Department Reviewer Action D ate
Clerk.B odnar, Hillary Approved 4/3/2019 - 3:51 P M
Meridian City Council Meeting Agenda April 11, 2019 – Page 3 of 55
5. Old Business [Action Item]
M. Strategic Plan Facilitator and Associated Grant Application
Jennifer gave a quick update on the grant she wrote and submitted on
behalf of MAC. The date selected is April 18th. MAC has to have a
quorum and the following have said they could be there: Lynn, Leslie,
Maria, Jessica, Jay, and possibly RandyB.
N. Mayor's Awards in the Arts
Motion by Gretchen; second by Jessica to authorize Bonnie and
Hillary to release the Mayor's Awards in the Arts call for
nominations.
6. Reports
0. Treasure Valley Children's Theater
Gretchen shared some of TVCT's upcoming programming and passed
the baton of theater liaison onto Maria.
P. Initial Point Gallery
Hillary mentioned the reception host list that was being passed
around. Leslie explained that host schedule a little more for the
new commissioners. Jennifer reported that the reception for John
Killmaster was fairly well attended and had a nice buzz to it.
Q. Approval of Monthly Expenses [Action Item]
Motion by Gretchen; second by Jay to approve monthly expenses — all
ayes — motion carried.
R. Admin Report
Report included in packet.
7. Next Meeting: Thursday, April 11, 2019 at 3:30 pm
8. Adjournment
Motion by Jennifer; second by Maria to adjourn — all ayes — motion
carried. Meeting adjourned at 5:12 pm.
(AUDIO f�QORDING ON FILE OF THESE PROCEEDINGS)
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All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
I TEM SHEET
C ommission A genda I tem - 3.B .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - M arch 14, 2019 Regular M eeting M inutes
B oard Notes:
AT TAC HM E NT S:
Description Type Upload D ate
2019 03-14 MA C Minutes Minutes 4/3/2019
RE V I E WE RS :
Department Reviewer Action D ate
Clerk.B odnar, Hillary Approved 4/3/2019 - 3:53 P M
Meridian City Council Meeting Agenda April 11, 2019 – Page 7 of 55
7.
1.1
B. Alexa Rose Foundation Workshop
Workshop was well attended with artists from across the valley.
C. Initial Point Gallery
Reception wasn't very well attended, but the exhibit is beautiful.
D. Approval of Monthly Expenses [Action Item]
Motion by Stephanie; second by Bonnie to approve the monthly
expenses — all ayes — motion carried.
E. Admin Report
Attached to meeting packet
Next Meeting: March 14, 2019 at 3:30 PM
Adjournment
Motion by Jessica; second by Bonnie to adjourn — all ayes — motion
carried. Meeting adjourned at 4:32 pm.
(AUDIO RECPfTING ON FILE OF THESE PROCEEDINGS)
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All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
I TEM SHEET
C ommission A genda I tem - 4.A .
Presenter: M YAC member/Hillary
Estimated Time f or P resentation: 10
Title of I tem - M ayor's Youth Advisory Council Participatory Budgeting P rogram
MYA C members had their pbp project approved by C ity C ouncil on April 2, 2019. T hey plan to install
recycling bins and wrap them with art by local students. They plan to do a call to artists in order to
source the artwork. I n five years those wraps will need to be replaced and MYA C wants MA C to
assume the responsibility of replacing those wraps/adding the bins to your wrap rotation.
B oard Notes:
AT TAC HM E NT S:
Description Type Upload D ate
MYA C P B P 2019 P roject P roposal E xhibit 4/4/2019
RE V I E WE RS :
Department Reviewer Action D ate
Clerk.B odnar, Hillary Approved 4/4/2019 - 3:33 P M
Meridian City Council Meeting Agenda April 11, 2019 – Page 12 of 55
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I TEM SHEET
C ommission A genda I tem - 4.B .
Presenter: J essica, Gretchen, J ay
Estimated Time f or P resentation: 15
Title of I tem - F ire Station #6 Request for Proposals Discussion
A S elec tion P anel of PAC members , S tac y R ed man (Build ing S ervices, F ire S tation Building C o o rd inato r), and
C harlie Butterfield (F ire, Dep uty C hief of O peratio ns) s cored G areth C urtis s ' pro p o s al the highest.
T he s electio n p anelists had numero us q ues tio ns /fo llo w up fro m G areth, which Hillary c an exp o und on at the
meeting.
S ince that evaluation, there has been ad d itional thought to the artwork. S ee attac hed letter fro m C hief Mark
Neimeyer.
Here is the link to the F ire S tation #6 P ro p o s als . Attac hed is the s ummary of s co res .
B oard Notes:
AT TAC HM E NT S:
Description Type Upload D ate
MF D L etter E xhibit 4/3/2019
F ire Station #6 S core Summary E xhibit 4/3/2019
RE V I E WE RS :
Department Reviewer Action D ate
Clerk.B odnar, Hillary Approved 4/3/2019 - 1:02 P M
Meridian City Council Meeting Agenda April 11, 2019 – Page 21 of 55
Office of the Fire Chief
Meridian Fire Department 33 E. Broadway, Meridian, ID 83642
Phone 208-888-1234 Fax 208-895-0390 www.meridiancity.org
Date: April 3, 2019
To: Meridian Arts Commission
From: Mark Niemeyer, Fire Chief
Re: Art for Fire Station #6
Meridian Arts Commission-
I apologize for not being able to be in attendance for your meeting on April 11th. I will be in Twin Falls participating
in a public safety mental health symposium. I would like to take a moment to thank you for your time regarding
our Fire Station 6 project, and more specifically the public art that will become a part of that community facility.
I was briefed on the submittals as a result of the RFP, and wanted to pass along some of my thoughts or concerns.
Two of the proposals I was shown were statutes of firefighters, while a third proposal did not have relevance (that
I could see) to the fire service. As a department that is working diligently to promote diversity within our work
force, I was concerned about the non-bronze statute clearly depicting a white male firefighter. I don’t think
“softening” the facial features would end up producing a nice piece. The bronze statue (wearing the SCBA mask)
was better but not overly inviting.
I am asking if the arts commission would be willing, with the support of the City Council and Mayor, to consider re-
opening the RFP with a more defined scope? If statues are desired, I would like to see both a male and female
firefighter combination. There are also a number of other items that could be utilized that are fire service symbolic
that would also would meet the intent of public art: Fire Bell (similar to Fire Station #1), an arrangement of
Bugles/Trumpets, the Maltese Cross, etc. A more symbolic art piece would be my preferred choice.
Thank you for your time and consideration on this matter.
Sincerely,
Mark Niemeyer
Fire Chief, Meridian Fire Department
Meridian City Council Meeting Agenda April 11, 2019 – Page 22 of 55
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I TEM SHEET
C ommission A genda I tem - 4.C.
Presenter: J essica
Estimated Time f or P resentation: 3
Title of I tem - Public Art Committee Report (see committee agenda for more information)
F uture Project C riteria will be brought up at a less crowded MA C meeting (A pril or May?) T he
committee discussed adopting design and review criteria f rom P roject for P ublic Spaces. Please
take a look at the site (linked) and review the criteria included. Send questions/comments to PA C
members and/or be prepared to discuss/approve in a f uture meeting.
B oard Notes:
AT TAC HM E NT S:
Description Type Upload D ate
2019 03-21 PA C Agenda E xhibit 4/2/2019
2019 03-25 Drafted F uture P roject Criteria E xhibit 4/3/2019
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 4/3/2019 - 11:00 A M
Meridian City Council Meeting Agenda April 11, 2019 – Page 24 of 55
PUBLIC ART COMMITTEE MEETING AGENDA
Thursday, March 21, 2019, 4:30 p.m.
Clerk’s Conference Room– Meridian City Hall 33 East Broadway Ave., Meridian, ID
1. Roll Call
Gretchen Caserotti Jay Wilson
Jessica Peters
2. Fire Station #6 Public Art
a. Review Summary of Scores by Panelists
b. Finalists Presentations Discussion
3. Ten Mile Creek Trailhead
a. Update on Status and Theme Discussed by Staff
b. Drafted RFP will be Shared with Public Art Committee in April
4. Traffic Box Locations for “Foothills and Fields” & “Boston Terrier”
5. Mayor Tammy Honorary Project Discussion
6. Public Art on Privately Owned Sites
7. Public Art Plan
a. Contents
b. Public Art Vision
8. Future Project Criteria
9. Future Meetings
a. April 18 at 4:30 p.m.
b. May 16 at 4:30 p.m.
10. Adjourn
Next MAC Meeting: Thursday, April 11, 2019, 3:30 p.m.
City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, ID
To develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
Meridian City Council Meeting Agenda April 11, 2019 – Page 25 of 55
Introduction
The Meridian Art in Public Spaces (MAPS) ordinance was signed in April 2015 as a way to
support the installment of art in public spaces throughout Meridian. The Meridian Arts
Commission (MAC) has partnered with the Meridian Department Parks and Recreation to place
art in all of the city’s parks as part of the Parks Identity Project; however, there are many other
opportunities to add aesthetic value to public spaces throughout town and to express the city’s
views and values through art. The criteria included in this document offer guidance for current
and future members of MAC as they work to identify spaces and themes for placing art in
Meridian. These criteria were modeled after those outlined by the Project for Public Spaces
(https://www.pps.org/article/pubartdesign#selection) and are intended to support the decision-
making process for selecting both permanent and temporary artwork located in publicly owned
spaces throughout Meridian.
Site Selection
In order to ensure public art is fairly and equitably distributed throughout the city, and that it is
sited in such a way as to enhance and activate public spaces, we have listed below criteria to
guide the placement of art projects. Sites where public art is to be displayed should:
● Experience high levels of pedestrian traffic and be part of the city's circulation paths;
● Be easily visible and accessible to the public;
● Serve to anchor and activate its site;
● Enhance the overall public environment and pedestrian streetscape experience;
● Help to create a place of congregation and activity; and
● Establish landmarks and neighborhood gateways.
Placement criteria
Artworks displayed in interior public spaces should be publicly accessible at least duri ng normal
building operating hours without obtaining special passes or permits to view them. Artworks
displayed in exterior public spaces should be publicly accessible 24 hours per day or, if they are
sited in a setting such as a park, be accessible during the normal hours of that site's operation.
Some other guidelines about public art site placement include:
● Artworks should not block windows or entranceways, nor obstruct normal pedestrian
circulation in and out of a building (unless such alteration is specifically a part of the
experience or design of the artwork).
● Art should not be placed in a given site if the landscaping and maintenance
requirements of that site cannot be met.
● Art should be sited so as to be either immediately visible or in a location where it will be
visible by the most people.
Meridian City Council Meeting Agenda April 11, 2019 – Page 26 of 55
● Art should be placed in a site where it is not overwhelmed by nor competing with the
scale of the site or adjacent architecture, large retail signage, billboards, etc.
● Art should be placed in a site where it will enhance its surroundings or at least not
detract from it (creating a "blind" spot where illegal activity can take place).
● Art should be sited where it will create a place of congregation or in a location that
experiences high levels of pedestrian traffic and activity.
● Art should be located in a site where it will effectively enhance and activate the
pedestrian and streetscape experience.
On-site locations for public art projects include, but are not limited, to:
● Walls
● Ceilings
● Floors
● Windows
● Staircases
● Escalators
● Entrances and Exits
● Rooftops
In addition, locations for public art projects could include, but are not limited, to:
● Parks
● Plazas
● Along roadways, traffic islands, or medians
● Bridges
● Historic places or landmarks, such as Martin Luther King Boulevard
While it is usual and customary for percent-for-art funded art projects to be located on property
owned or leased by the city, exceptions can be made if an appropriate easement or long-term
agreement with the property owner can be reached (usually for at least a seven-year minimum).
Project Design
Once the site has been selected, MAC seeks out artist submissions through the Request for
Proposals (RFP) process. Proposals must include drawings and/or maquettes showing the size
and scope of the piece and should include fabrication, installation, and maintenance
requirements.
The project selection committee will convene in order to review submitted designs, maquettes,
and design proposals. The selection committee must consider:
● The relevance of the piece to the building or city, its values, culture, and people;
● The suitability of the work for outdoor display, including its maintenance and
conservation requirements;
● The relationship of the work to the site and the host community, especially how it serves
to activate or enhance public space;
● The appropriateness of the scale of the artwork;
Meridian City Council Meeting Agenda April 11, 2019 – Page 27 of 55
● How closely the proposed artwork meets the goals set out in the RFP and envisioned by
the community.
If approved by the selection committee, the artist's designs would be forwarded to all of the
MAC commissioners for review and approval; following MAC’s approval, the final proposal
would be sent to City Council for final approval. After all requisite approvals and the final
installation and maintenance description as specified in the artists' contract are received, the art
project would go into final design and fabrication.
Maintenance and Conservation
Public art policies spell out procedures, responsibilities, and methods of funding for the ongoing
maintenance and conservation of public artworks so that the public art program itself does not
become burdened with this cost and responsibility, unless it chooses to do so. These
delineations also prevent - to as full an extent as possible - the possibility that a work of public
art will fall into disrepair, become dirty, damaged, or even disappear. The conservation and
maintenance of some works of art can be painstaking and require a large degree of care. Giving
the artist and the commissioning agency or client an opportunity to work out the artwork's
maintenance techniques and schedule helps to ensure that the piece will remain in good
condition for many years to come.
It is important to note: Routine maintenance of an artwork becomes the responsibility of
the agency that houses the artwork. As part of the contractual requirements, the artist should
develop a maintenance program in cooperation with the commissioning agency, for the proper
day-to-day care of the artwork.
The maintenance program should include a statement regarding the materials from which the
piece is fabricated. The commissioning agency will be responsible for communicating this
information to its custodial staff and providing any necessary additional tools or equipment to
ensure proper daily maintenance of public artworks.
Community-Based Art Projects
The same process for developing and reviewing public art projects is used even if, during the
project conceptualization phase, the project selection committee decides that funds should be
pooled and used to commission a community-based art project.
Participatory public art initiatives, such as community-based public art projects, provide
communities with the means to positively impact their environment and develop a sense of pride
and ownership over their parks, streets, and public institutions. Here, the artist serves as a
collaborator, interpreter, visionary, teacher, mentor, and liaison between client and community.
The goal of these community-centered processes is to facilitate the creation of public art works
that are accessible to the public not simply by virtue of their placement in a public space, or
Commented [1]: What is our policy for maintenance
and conservation? We should replace this language
with the City of Meridian's policy.
Commented [2]: Do we want to do this? We haven't
really discussed it.
Meridian City Council Meeting Agenda April 11, 2019 – Page 28 of 55
because of content, but through engaging people in the community into the process of creating
the art, as well as making their knowledge and experience part the art's design.
Temporary Art Projects
If artworks are to be installed on a temporary basis, the artist's designs would only require
approval of the selection committee and project funder (a city agency, private property owner, or
private donor). After design approval, the artwork would go immediately into the final design
stage; no maintenance program would be required. However, the artist should include
documents regarding how and when the work is to be removed after display, as well as plans
for returning the site to its original condition (if necessary). Commented [3]: Does City Council have to approve
temporary projects, too?
Meridian City Council Meeting Agenda April 11, 2019 – Page 29 of 55
I TEM SHEET
C ommission A genda I tem - 4.D.
Presenter: L eslie
Estimated Time f or P resentation:
Title of I tem - C ommittee Assignments
Event & Outreach:
R and yB, Maria, Michelle G laze (ex-offic io ), S tephanie F o rb es (ex-o fficio)
P ublic Art:
G retc hen, Jes s ica, Jay, Lynn
S trategic P lan:
Leslie, Jennifer, Bonnie
Leslie will ad d res s the new plan fo r c o mmittee members and when thes e c hanges will be effective.
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Clerk.B odnar, Hillary Approved 4/2/2019 - 10:53 A M
Meridian City Council Meeting Agenda April 11, 2019 – Page 30 of 55
I TEM SHEET
C ommission A genda I tem - 5.A .
Presenter: J ennifer/Leslie
Estimated Time f or P resentation: 5
Title of I tem - Idaho C ommission on the Arts T raining: S aturday, April 27 from 11:00 am - 5:00
pm
T he workshop is scheduled for Saturday, April 27 from 11 - 5. You all will meet in the small conference room of the
M eridian L ibrary's C herry Lane B ranch.
T he I R B board won't be able to attend this training. C ommissioners who said they may be able to attend include: Jay,
G retchen, L eslie, B onnie, Jennifer, and possibly M aria. I s anyone else interested in attending?
D oes M AC need to approve an expense for food? C an there be food in the library conference room?
---
T he workshop that will cover the following:
F undraising Level I: F undrais ing fo r S maller O rganizatio ns in the New Ec ono my has 5 s ectio ns:
1. W ho is part of your fund rais ing proc es s ?
2. T he effectivenes s of different metho d s of fund rais ing.
3. F ear o f the “Ask” and how to overcome it (inc luding the 7 “rights” of fund rais ing)
4. C reating a C as e for S up p o rt
5. C osts , ad ministration and c ompliance
Level I is rudimentary, and an intro d uc tion to fundraising metho d o lo gy. Allow 45 minutes to an hour.
F undraising Level I I: T he S c ienc e Behind the Art foc uses o n:
1. C reating a d evelopment plan
2. A fundraising S W O T analys is
3. S trategies , timelines and ac c o untabilities
4. Dono r relatio ns
5. Metric s
6. Ethic s
Level I I is more ad vanced and hands -on. Allow 1.5 to 2 ho urs.
Bo ard Develo p ment delves into s uc c es s io n p lanning, and creatio n o f an effec tive b o ard matrix. Allo w 30 –
45 minutes.
Meridian City Council Meeting Agenda April 11, 2019 – Page 31 of 55
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 4/4/2019 - 9:32 A M
Meridian City Council Meeting Agenda April 11, 2019 – Page 32 of 55
I TEM SHEET
C ommission A genda I tem - 5.B .
Presenter: L eslie and J ennifer
Estimated Time f or P resentation: 10
Title of I tem - Strategic P lan F acilitator and Associated Grant Application
C ongratulatio ns! MAC received their grant for $690 for tec hnical as s is tance with Delta James . Emily and Hillary
are working on the agreement with Delta James to get it approved by C ity C o unc il.
O ur works hop with Delta James is s c heduled for S aturd ay, May 18 fro m 9:00 AM to 3:00 P M here at Merid ian
C ity Hall in the C o uncil C o nferenc e R oom.
P lease take the time to lo o k up yo ur legis lato r and write them a note of s upport and ap p rec iatio n fo r their s upport
of the arts . P leas e also take a moment to lo o k at the attac hed P DF s from the I C A.
We will plan on ordering fo o d for a working lunc h. Let either myself o r Leslie know if you have a food
preference/concern.
B oard Notes:
AT TAC HM E NT S:
Description Type Upload D ate
2019 Grant Award L etter from I C A E xhibit 4/4/2019
2019 Grant Award Guidelines from I C A E xhibit 4/4/2019
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 4/3/2019 - 4:17 P M
Meridian City Council Meeting Agenda April 11, 2019 – Page 33 of 55
Meridian City Council Meeting Agenda April 11, 2019 – Page 34 of 55
Meridian City Council Meeting Agenda April 11, 2019 – Page 35 of 55
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I TEM SHEET
C ommission A genda I tem - 5.C.
Presenter:
Estimated Time f or P resentation:
Title of I tem - West Ada S tudent Art S how "F ramed"
1. Approval of Artis t S tipend s & Award Exp ens e No t-to -Exc eed $300
2D piec es are s elected for MDC Traffic Bo x Wrap s
2. Autho rization of Bonnie Zahn G riffith and Jennifer S ullivan, DMA to S elec t Nominated P ieces fo r
R ec o gnition.
T hese were the only two peo p le who had taken the survey to selec t a time to go to the jud ging.
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Clerk.B odnar, Hillary Approved 4/3/2019 - 10:50 A M
Meridian City Council Meeting Agenda April 11, 2019 – Page 38 of 55
I TEM SHEET
C ommission A genda I tem - 5.D.
Presenter: L eslie
Estimated Time f or P resentation: 25
Title of I tem - F iscal Year 2020 Budget D iscussion
T hree b udget enhanc ements submitted to Mayo r.
1. MAP S
2. P ub lic Art S trategic P lan C ons ultation
3. P ub lic/P rivate Mural P ro jec t
B oard Notes:
AT TAC HM E NT S:
Description Type Upload D ate
MA P S Budget E nhancement P roposed E xhibit 4/3/2019
P ublic Art Plan B udget Enhancement P roposed E xhibit 4/3/2019
P ublic P rivate P artnership B udget E nhancement E xhibit 4/3/2019
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 4/3/2019 - 4:31 P M
Meridian City Council Meeting Agenda April 11, 2019 – Page 39 of 55
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5.
D
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s
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w
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(
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N
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)
No
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n
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a
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d
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6.
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p
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a
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a
n
a
s
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t
?
(
Y
e
s
o
r
N
o
)
No
Ci
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f
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F
Y
2
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2
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(
E
-
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0
)
Y:
\
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B
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et Enhancement Form Public Art Plan
Me
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5
I TEM SHEET
C ommission A genda I tem - 5.E .
Presenter: Hillary, Bonnie, RandyB
Estimated Time f or P resentation: 40
Title of I tem - M eridian Art Week
In d ep th disc ussion time for Merid ian Art Week! Let's d ig in to this and distrib ute tas ks /days to eac h o f the
c o mmis s io ners. Let's set bud get amo unts fo r award s funds, money fo r mus ic/band s , marketing materials , etc .
Merid ian Art Week P lanning S pread s heet
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Clerk.B odnar, Hillary Approved 3/29/2019 - 4:26 P M
Meridian City Council Meeting Agenda April 11, 2019 – Page 46 of 55
I TEM SHEET
C ommission A genda I tem - 6.A .
Presenter: M aria
Estimated Time f or P resentation: 2
Title of I tem - T reasure Valley C hildren's T heater
P lease let Maria kno w if yo u p lan to attend S hrek Jr.
S eason 2019: (fro m T VC T 's web s ite)
AP R I L 2019
“S H R E K, Jr.”
Merid ian Middle S cho o l
April 12, 7pm
April 13, 7pm & 2pm
MAY 18, 2019
“R o mp in the S wamp”
T he Village at Merid ian
3-5pm
A F U N draiser packed with live performances, special treats, character meet & greets, an “O gre-off,” spring-themed
activities, and more! D etails and ticket information available soon.
J U N E , 2019
“M ulan, J r.”
M eridian C ity H all P laza
J une 14-15, 7pm
R egistration and performance information available soon.
FAL L 2019 S C H O O L T O U R
D etails T B A
S eptember 2019
D etails T B A
D ecember 2019
“T he B est C hristmas P ageant Ever”
M eridian, N ampa, and Boise
Audition and show information available soon.
Meridian City Council Meeting Agenda April 11, 2019 – Page 47 of 55
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 4/2/2019 - 8:09 A M
Meridian City Council Meeting Agenda April 11, 2019 – Page 48 of 55
I TEM SHEET
C ommission A genda I tem - 6.B .
Presenter: J ennifer/Bonnie
Estimated Time f or P resentation: 5
Title of I tem - Initial P oint Gallery
- Jennifer may share feedbac k from the artis t receptio n.
-Bo nnie may share any updates if s he has any.
- S ign up to ho s t a rec ep tion if yo u haven't already done so. C lic k this link to view the s c hedule and the o ther
rec ep tions that have b een claimed.
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 4/4/2019 - 3:47 P M
Meridian City Council Meeting Agenda April 11, 2019 – Page 49 of 55
I TEM SHEET
C ommission A genda I tem - 6.C.
Presenter: Hillary
Estimated Time f or P resentation: 2
Title of I tem - Approval of M onthly E xpenses [Action Item]
C lic k the O p enG o v link to view all MAC expens es .
O p enG o v
O p enG o v R evenues and Expens es
B oard Notes:
AT TAC HM E NT S:
Description Type Upload D ate
E xpenses through March 2019 E xhibit 4/4/2019
Revenue through March 2019 E xhibit 4/4/2019
F inancial S ummary through March 2019 E xhibit 4/4/2019
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 4/4/2019 - 3:49 P M
Meridian City Council Meeting Agenda April 11, 2019 – Page 50 of 55
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5
2
o
f
5
5
Total YTD Budget
Budget Actual Remaining G/L Code
REVENUES
Donations/Sponsorships
Concerts on Broadway 10,000.00$ 10,000.00$ -$ 01-1840-34320-0200
Initial Point Gallery 1,225.00$ (1,225.00)$ 01-1840-34881-0200
Traffic Box Wraps -$ 01-1840-34881-0200
TOTAL REVENUE 10,000.00$ 11,225.00$ (1,225.00)$
EXPENSES
Arts Development 2,000.00$ -$ 2,000.00$ 01-1840-55181-11010
*May include expenses related to training/conferences and/or general arts development outreach efforts
Concerts on Broadway 10,000.00$ 10,000.00$ 01-1840-55181-11011
Performing Arts 7,000.00$ 2,000.00$ 5,000.00$ 01-1840-55181-11012
Initial Point Gallery 500.00$ 288.08$ 211.92$ 01-1840-55181-11013
School Dist Art Show Awards 150.00$ 150.00$ 01-1840-55181-11014
Art Week 2,500.00$ 56.08$ 2,443.92$ 01-1840-55181-11015
Other Expenses 1,350.00$ 5.19 1,344.81$ 01-1840-55181-11016
*May include expenses associated with the Dairy Days Art Show and/or Art Week
SUBTOTAL 23,500.00$ 2,349.35$ 21,150.65$
PUBLIC ART PROJECTS
MAPS - Traffic Box Wraps (Carryforward)-$ -$ 01-1840-55181-11018
MAPS - Traffic Box Wraps 5,000.00$ -$ 5,000.00$ 01-1840-55181-11018
MAPS - Public Art/Signage in Parks (Carryforward)51,620.00$ 3,000.00$ 48,620.00$ 01-1840-94403-11017
MAPS - Public Art/Signage in Parks 45,000.00$ -$ 45,000.00$ 01-1840-94403-11017
TOTAL PUBLIC ART PROJECTS 101,620.00$ 3,000.00$ 98,620.00$
TOTAL EXPENSES 125,120.00$ 5,349.35$ 119,770.65$
FY2019 Budget to Actual Comparison
As of 3/31/2019
4/3/2019 1 of 1 FY19 Summary Meridian City Council Meeting Agenda April 11, 2019 – Page 53 of 55
I TEM SHEET
C ommission A genda I tem - 6.D.
Presenter: Hillary
Estimated Time f or P resentation:
Title of I tem - Admin Report
Committees
I wo uld like committees to have their next two meetings o ut estab lis hed at any given time. T his way, an
agenda can have the next two meeting dates /times c alled out and p o s ted on it whic h allo ws the pub lic (and
me) mo re time to plan for attend anc e. T here are s o me people in the pub lic who are interes ted in attend ing
c o mmittee meetings . O nce the c ommittee memb ers pic k your meeting time, I c an s hare that with o thers who
may attend if they are able.
P lease work with yo ur committee members to figure out d ates/times to meet. I d o no t have the b andwid th
to keep c hasing p eo p le around ; it c ons umes way to o much time on my end and I am jus t p laying the
middle-man.
If yo u would like to set up a c o mmittee meeting, p leas e info rm me o f the time and date of the meeting and I
will get it noticed. Yo u must let me know two d ays b efo re the meeting s o that I have time to get the meeting
no tic ed .
Upcoming Committee Meetings:
T he P ub lic Art C ommittee is the only group that has regularly sc hed uled meetings . PAC meets the
third T hurs d ay o f the month at 4:30 P M in C lerk's C onferenc e R o o m
S trategic P lan C ommittee T BD
Events and O utreac h C ommittee T B D
M eridian A rt Week
M ark it on your calendar now: September 3 - 7, 2019. I f you aren't signed up for something after today's meeting,
please contact H illary or B onnie to get signed up to host/lead a component of Art Week.
P ro mo tio nal Video
S c heduled to film clips in late May and June.
I nitial P o int G allery
C urrent exhibit: Daniel F orb es , R uthanne O liver, P atrick R obins o n, and Laura Yager
Install F riday, March 29, 2019 @ 9:30 a.m.
R ec ep tion Tues d ay, Ap ril 2, 2019 from 4:30-7:00 p.m.
Host Bo nnie
Next exhib it:S tudents fro m Wes t Ad a's "F ramed" Art S ho w
Install F riday, Ap ril 26, 2019 @ 9:30 a.m.
R ec ep tion: No o fficial rec ep tion as the sc hool d is tric t will have their rec ep tion for the c o llectio n p rio r
to ins tall. Instead the gallery will b e open til 6:00 on T hurs d ays fo r the duration of the exhibit.
Meridian City Council Meeting Agenda April 11, 2019 – Page 54 of 55
Hosting thes e times s ho uld b e very eas y. We es s entially jus t want s o meo ne s tatio ned in
the gallery to help ans wer ques tions about MAC /I P G and to make s ure nothing is sto len
after c ity s taff leave.
Hosts should s ho w up p rio r to 5:00 pm and will s tay in the gallery (regardless o f if there
are p eople p res ent) until 6:00 pm. F eel free to bring a b o o k o r lapto p for the ho ur.
P lease make s ure there is a s andwich board s ign out in the lo b b y. If there isn't a sign
out, go to the C lerk's O ffice and as k fo r it.
You should n't need a key to loc k up the build ing bec aus e other c ommis sions will be
meeting eac h of thes e days .
May 2- Jay (P lanning & Zo ning C o mmis s io n meets that evening)
May 9 - Les lie (MAC )
May 16 - Jes s ic a (P lanning & Zo ning C o mmis s io n)
May 23 - Jennifer (His toric P reservation C ommission)
Host sc hedule is linked here.
P ersonal/Admin S tuff:
I will be o n a vacatio n from F rid ay, April 26 (after the install) until S unday, May 5. I will not be checking
emails o ften, if ever. P lease c o ntac t c ityclerk@meridiancity.org if you need anything immediately.
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 4/5/2019 - 9:09 A M
Meridian City Council Meeting Agenda April 11, 2019 – Page 55 of 55