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2019-04-09
C I T Y C OUNC I L W ORKSH OP M EET I NG AGENDA C ity C ouncil C hamber s 33 E ast Broadway Avenue M eridian, Idaho Tuesday, April 9, 2019 at 3:00 P M 1. Roll-C all Attendance __X__A nne L ittle R oberts __X__J oe B orton __X_Ty P almer __X__Treg B ernt __X_G enesis Milam (left at 5:50pm) __X__ L uke C avener __X__ Mayor Tammy de Weerd 2. P ledge of Allegiance 3. Adoption of Agenda - Adopted 4. P r oclamation A. Week of the Young Child 5. Consent Agenda - Approved A. Appr ove M inutes of M ar ch 5, 2019 C ity C ouncil Special M eeting B. Appr ove M inutes of M ar ch 19, 2019 C ity Council S pecial M eeting C. Release of Temporary C onstruction E asement for T imber line S ub D. Release of Water and S ewer E asement for T imberline S ub E. T imber line S ubdivision P hase 1 Final Plat S anitar y S ewer E asement F. T imber line S ubdivision P hase 1 Final Plat S anitar y S ewer & Water M ain E asement G. T imber line S ubdivision P hase 1 Final Plat S anitar y S ewer & Water M ain E asement #2 H. Waiver of Contingency Related to P urchase and S ale Agr eement for 615 NW 3r d S t. I. F ir e Hose Testing S er vice Agr eement with Fir emark Equipment Testing S er vices J. Addendum to D evelopment Agr eement for E agle C ommons at Over land M D A-H-2019-0016 with J ames L . K issler, LLC located nor th of E. Overland Rd. and east of S. E agle Rd., in the S W 1/4 of S ection 16, Township 3N., Range 1E K. Development Agreement for L inder Village (H-2017-0088) with Lynx Investments, LLLP (O wner), C.C.P.D ., Inc. (Owner), High D esert D evelopment, Inc. and D M G Real E state P ar tners, LLC (D evelopers) located at the southeast corner of N. Linder Road and W. Chinden Blvd. at 1225 W. Chinden Blvd. L. AP Invoices for P ayment 03/29/19 - $105,378.86 M. AP Invoices for P ayment 04/10/19 - $353,409.42 6. Items M oved F rom the Consent Agenda 7. Depar tment Repor ts A. F inance Annual D epartment Report B. Infor mation Technology Annual D epar tment Repor t C. City C ler k's O ffice Annual D epartment Report 8. Action Items A. Resolution No. 19-2139: A Resolution Appointing Abbey Hutchins as Youth Commissioner to the P ar ks and Recr eation Commission - Approved B. Amendment No. 1 to O aks L ift S tation and P ressur e S ewer Reimbursement Agreement for Infr astructure E nhancement P ur suant to M er idian C ity C ode S ection 8-6-5 - Approved C. P ublic Wor ks: B udget Amendment for Well 28 Water Tr eatment Not to E xceed $225,000 - Approved D. P ublic Wor ks: Award of Bid and Approval of Contr act to Irminger Constr uction for the “Well 28 Water T reatment F acility” C onstr uction Project for a Not-To-E xceed Amount of $944,519.00 - Approved E. F ir e D epartment: B udget Amendment for Recalled Automated E xter nal Defibr illator s Not to E xceed $14,526 - Approved F. Appointment of Chr is J ohnson as Interim C ity Cler k – Approved Effective 5:00pm April 12, 2019 9. Or dinances [Action Items] A. F ir st Reading of Ordinance No. 19-1822: An Ordinance Amending T itle 1, Chapter 7, S ection 5, P ar agraph (A) (2) Of T he M eridian C ity C ode, Regarding Days And Time Of T he City Council Wor k S essions And Regular M eetings; And P r oviding An E ffective D ate. – Second Reading Scheduled for April 16, 2019 B. Or dinance No. 19-1821: An Ordinance (H-2017-0088– Linder Village) For Annexation Of A Por tion Of T he M idway P lace S ubdivision, Recorded In Book 1 O f P lats At P age 33 Of T he Ada County Records Within T he Nor th ½ Of Nor thwest ¼ Of S ection 25, Township 4 North, Range 1 West, B oise M er idian, Ada County, Idaho, As D escribed In Attachment “A” And Annexing C ertain L ands And Territor y, S ituated In Ada C ounty, Idaho, And Adjacent And Contiguous To T he C orporate L imits Of T he C ity Of M eridian As Requested B y T he C ity Of M eridian; E stablishing And D eter mining T he L and Use Zoning C lassification Of 81.509 Acres Of L and F rom RUT To C-C (Community Business)(63.796 Acres) And R-8 (M edium D ensity Residential)(17.713 Acres) Zoning D istrict In T he M eridian C ity C ode; P r oviding T hat C opies Of T his Ordinance S hall B e F iled With T he Ada C ounty Assessor, T he Ada C ounty Recorder, And T he Idaho S tate Tax C ommission, As Required B y L aw; And Providing F or A S ummar y Of T he Ordinance; And P r oviding For A Waiver Of T he Reading Rules; And P roviding An Effective Date. - Approved 10. F utur e M eeting Topics 11. E xecutive S ession A. E xecutive S ession P er Idaho S tate C ode 74-206(1)(d): To C onsider Records T hat Are E xempt F rom Disclosur e As P rovided In C hapter 1, T itle 74, Idaho Code; 74-206(1)(f): To Communicate With L egal C ounsel F or T he Public Agency To Discuss T he L egal Ramifications Of And L egal Options For P ending L itigation, Or C ontr oversies Not Yet B eing Litigated B ut Imminently L ikely To B e Litigated; And 74-206(1)(i): To Engage In Communications With A Repr esentative Of T he P ublic Agency’s Risk M anager Or Insur ance Provider To D iscuss T he Adjustment Of A P ending Claim Or P revention Of A C laim Imminently L ikely To B e F iled. Into Executive Session at 4:56 pm Out of Executive Session a 6:26 pm Adjourned at 6:27 pm All materials pr esented at public meetings shall bec ome pr operty of the C ity of Meridian. Any one desiring accommodation f or disabilities r elated to doc uments and/or hear ing, please c ontac t the C ity C lerk's Offic e at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Workshop April 9, 2019. A Meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday, April 9, 2019, by Mayor Tammy de Weerd. Members Present: Tammy de Weerd, Joe Borton, Luke Cavener, Ty Palmer, Genesis Milam, Anne Little Roberts and Treg Bernt. Also present: C.Jay Coles, Bill Nary, Chris Johnson, Caleb Hood, Warren Stewart, Jeff Lavey, Joe Bongiorno, Todd Lavoie, Dave Tiede and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Treg Bernt __X___Genesis Milam __X___Lucas Cavener __X_ Mayor Tammy de Weerd De Weerd: I'd like to welcome all of you to our -- our workshop. It is April 9th. It is 3:00 o'clock. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is -- is adoption -- is adoption of the agenda -- it's the Pledge of Allegiance. If you will all rise and join us in the pledge. (Pledge of allegiance recited.) Item 3: Adoption of Agenda De Weerd: Okay. Item 3 is the adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: There are no changes, so I move that we adopt the agenda as published. Cavener: Second. De Weerd: I have a motion and a second to adopt the agenda as published. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council Meeting Agenda April 16, 2019 – Page 73 of 472 Meridian City Council Workshop April 9, 2019 Page 2 of 39 Item 4: Proclamation A. Week of the Young Child De Weerd: Item is a proclamation. I will move to the podium and I will ask if Allison Maier and Brandi Nyhof will join me at the podium. Okay. So -- I don't want to blow you out of here. We will go ahead and read this proclamation and, then, I will ask Brandi to make a few remarks. So, whereas today's library -- this is the wrong one. It is National Library month at the end of the week, but I will pull up our young -- young child -- sorry, I know they handed it to me and I wasn't -- well, I might ask if you will make a few remarks ahead of the proclamation. Nyhof: Thank you for letting us come and recognizing the importance of care for our youngest children. It's a really important week and really helps build awareness. We appreciate it. De Weerd: Okay. And I apologize and we will get you the official one shortly after this. Okay? Whereas the City of Meridian in conjunction with the Idaho Association for the Education of Young Children and the National Association for the Education of Young Children, NAEYC, are celebrating the Week of the Young Child and whereas these organizations are working to promote and inspire high quality early childhood experiences for our state's youngest citizens that can provide a foundation of learning success for children in Meridian and whereas teachers and others who work with or on behalf of young children from birth through age eight make a difference in these lives and deserves thanks and recognition and whereas public policy supporting early learning for all are critical to young children's futures and to the prosperity of our society and whereas this is a time to recognize the importance of children's earliest years in shaping their development and to recommit ourselves to ensuring that each and every child experiences the type of early environment at home, at childcare, at school and in the community that will promote early learning, therefore, I, Mayor Tammy de Weerd, do hereby proclaim April 8th through the 12th as the Week of the Young Child in the City of Meridian and I encourage all of our citizens to work to support the efforts of the Idaho Association of Education of Young Children and the National Association for the Education of Young Children here in our community and invest in childhood education in our community and I thank you for joining us today and for the work you do on behalf of our young children. Meridian is a community filled with families with children of all ages and those young children do need to be well cared for, because that does form their early learning habits. So, thank you and we will get you a copy of the official proclamation. Thank you. Item 5: Consent Agenda A. Approve Minutes of March 5, 2019 City Council Special Meeting B. Approve Minutes of March 19, 2019 City Council Special Meeting Meridian City Council Meeting Agenda April 16, 2019 – Page 74 of 472 Meridian City Council Workshop April 9, 2019 Page 3 of 39 C. Release of Temporary Construction Easement for Timberline Sub D. Release of Water and Sewer Easement for Timberline Sub E. Timberline Subdivision Phase 1 Final Plat Sanitary Sewer Easement F. Timberline Subdivision Phase 1 Final Plat Sanitary Sewer & Water Main Easement G. Timberline Subdivision Phase 1 Final Plat Sanitary Sewer & Water Main Easement #2 H. Waiver of Contingency Related to Purchase and Sale Agreement for 615 NW 3rd St. I. Fire Hose Testing Service Agreement with Firemark Equipment Testing Services J. Addendum to Development Agreement for Eagle Commons at Overland MDA-H-2019-0016 with James L. Kissler, LLC located north of E. Overland Rd. and east of S. Eagle Rd., in the SW 114 of Section 16, Township 3N., Range 1 E K. Development Agreement for Linder Village (H-2017-0088) with Lynx Investments, LLLP (Owner), C. C. P.D., Inc. (Owner), High Desert Development, Inc. and DMG Real Estate Partners, LLC (Developers) located at the southeast corner of N. Linder Road and W. Chinden Blvd. at 1225 W. Chinden Blvd. L. AP Invoices for Payment 03/29/ 19 - $ 105, 378.86 M. AP Invoices for Payment 04/ 10/ 19 - $ 353, 409.42 De Weerd: Okay. Item 5 is the Consent Agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move we approve the Consent Agenda as published, for the Mayor to sign and the Clerk to attest. Cavener: Second. Meridian City Council Meeting Agenda April 16, 2019 – Page 75 of 472 Meridian City Council Workshop April 9, 2019 Page 4 of 39 De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 6: Items Moved From the Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 7: Department Reports A. Finance Annual Department Report De Weerd: So, we will move right into Department Reports. Today we will have reports from three of our admin departments and we will start with our Finance Department. Lavoie: Good afternoon, Madam Mayor, Members of the Council. Appreciate you allowing us to present to you our annual update for you guys. So, today we are going to present to you the Finance Department -- who we are, what we do for the city and the citizens, the expectations we put on ourselves from a customer service standpoint. We are going to touch on a few successes over the last 12 months since we last stood in front of you. We are going to give you a glimpse of some of the projects that we are working on for the next few years and, then, last stand for any questions. So, with that, who we are. I get the, I guess, honor to -- you have 18 proud strong financial representatives in your Finance Department to start out. Every day they show up to work, they take a lot of pride in what they do and you have allowed us to establish the team that we have and for that we say thank you and I can promise you that we take everything we do very seriously in the Finance Department, with the end game to deliver to you and the citizens a clean audit every single year. The team is set forth with four divisions as displayed. At the very bottom you will see we have a vacancy. We had the opportunity this last two months to promote two individuals within our team to other positions. So, again, a great opportunity that we had, we took advantage of, and with that we have Amie Rose. She left the accounts payable accountant position and moved to the payroll accountant position and, then, during the same time we had Eunice Otero, who was our administrative assistant, she took and accepted the daunting task of being our accounts payable accountant. So, with that we add those two great promotions, which leaves open an admin assistant position, which is at the bottom of our slide, as a vacancy. I can give you an update that Laura Lee in HR is helping us schedule our interviews at this time. So, hopefully, by the month of May we will have a full staff again and we will be ready to service the citizens with a full whole team, but before we leave this slide there is one new team member that I have not had the honor to introduce to you, too, since last year. I believe she is still -- Meridian City Council Meeting Agenda April 16, 2019 – Page 76 of 472 Meridian City Council Workshop April 9, 2019 Page 5 of 39 she was here earlier. So, she's going to go back to her -- but she still -- Megan. She joined our team last June. She is part of the utility billing team, so she helps with managing the 36,000 customers that we have here in the city. So, we appreciate Megan joining us. She brings an incredible personality, super positive, and all this new cookie and decorating and cake making, we can thank her for bringing that to the team. So, again, great addition to the team, so I just wanted to introduce you to Megan, our latest addition to our team. And next year I will introduce you to our admin assistant. So, again, that is who we are. With that this is what we do for our customers. This is a general list. Our customers are in there, but you Council members, all of our departments, staff and employees, our business partners in the community and also our citizens. We must be able to deliver a high professional level of financial services to all our customers, which can vary from simple requests to very complex dynamic requests. We as a team must be able to provide all the information in a professional manner that is adaptive and flexible to the ever changing growing environment that we have today. The Finance Department strives to deliver a high level of customer service, all while meeting the strict federal and state and city guidelines. We try to do this to make sure we maintain the transparency, the accountability, and, of course, at the end of the day deliver a clean audit for us to report to you. I will go over some of the jobs of our divisions quickly, starting from the left. We will start with the utility billing division. Karie Glenn is our utility billing manager. She is -- and -- and the team are in charge of managing a little over 36,000 customers on a daily basis. As you know we have grown just a little bit and the plats continue to show up and we are approving them, so, again, we will be at 40,000 before we know it, people. Our job is to make sure the billings are done accurately on a monthly basis. We need to make sure that our cash receiving is collected timely and accurate. Last year the team collected a little over 23 million dollars on behalf of the Enterprise Fund for the water and sewer sales. We make sure that the utility accounts are managed correctly and, then, at the end of the day always customer relations and customer services. That's the number one thing we always have to do. Utility billing, the team that's here provide the customers with information, assistance with any and all questions on a daily basis. The team works with the water team and the sewer team to make sure all the billings are correct, but they also have to work with the third-party trash administrator Republic Services, so they also have that layer of responsibility to make sure that the information collected from their department is within our monthly invoices as well. So, again, on a daily basis the utility billing is there to inform, educate, and support all of our customers every day. The next section you will see a division is the procurement division. Keith Watts is our manager of the purchasing division. Him and Sandra, a team of two, they are in charge of managing and looking over all contracts which cover the needs of the city. For them they have the responsibility to understand the state code, the city code, and also the federal code for procurement rules and laws. Their primary goal is to make sure they keep us out of trouble. That -- that is a daunting task. Since 2006 we have added 240 employees. That's 240 more people that procure on behalf of the city. So, that's continuous education, training and making sure that we all understand what our recruitment rights and laws are, so that we do keep ourselves out of trouble. Over the next few months you will hear some updates from Keith and Sandra. They are embarking on a new venture with all these additional employees and the growth, but we haven't -- we want to use technology. This fiscal year you gave us funding for procurement software. So, there now we are starting Meridian City Council Meeting Agenda April 16, 2019 – Page 77 of 472 Meridian City Council Workshop April 9, 2019 Page 6 of 39 that task to start working on implementing a new software program that will help us improve efficiencies, not only for us, but for the customers, internal and external. We are open to use the technology to prevent us from adding more staff. Even though we are adding more employees our goal is to use technology to prevent from adding staff within the department. The next division is the accounting division, Reta Cunningham oversees the accounting division. They are in charge of payroll, accounts payable, general accounting, audit reporting. She has a team of five that works on that team. The accounting division is here to provide customers with information, financial guidance, professional customer service, continual training as we saw, since we have added a few employees, so we have to make sure we are always training our employees. And, then, help on all financial transactions that come through. The team is dedicated to meeting all these requirements for not only the state, the federal, but also our own internal policies to make sure that we are what -- that we are always in compliance and transparent. The team manages to work hard with the city finances and, then, as I mentioned always to provide you with a clean budget every single year. Sorry I'm going through this pretty quick. The last, but not least, is our budget division. Jenny Fields manages the budget division. Her and Brad having a large responsibility of facilitating the annual budget. You guys have gone through a few of these. We are in the thick of it all right now, so she has a daunting task of collecting, communicating, gathering all the data from you, from the departments, and presenting the data to the Mayor, so in the month of June we can present to you, Council, and the citizens a balanced budget. You know, she has to do all this, her and Brad, all while still maintaining -- or keeping in compliance with the state and federal and the accounting rules that we must follow. So, that is a quick snapshot of what we do. This slide here shows some of the professional services that we have provided to our customers over the last 12 months. So, many of the projects are driven by the ability of our own internal staff to provide internal audit services, to provide efficiency analysis and to the accountability and transparency to only -- not to -- not only to you, but also to our citizens and our customers. Starting from the top we had a rate model analysis. Brad is leading this project. He is working with all the departments to develop an approach to establishing all rates and fees that will be transparent and accountable and the methodologies will be similar in approach. We feel that this step will allow us to meet our accountability and transparency goals that we have internally. School resource officers. Karen Wooddell works with Scott Colaianni and Shawn Harper in the police department annually. They have conducted analysis on the school resource officer costs, so they can work with the school district, so that we can communicate to them what the costs are. Again, this meets our accountability and transparency goals. Animal control -- in-house animal control that is. The project was requested of us to conduct a cost analysis of what it would cost for the citizen bringing in-house animal control back to the city. Brad worked with Tracy over at the PD to facilitate this study. Again we felt that this met our accountability needs for the citizens and you guys. Vehicle maintenance facility. Jenny works with Stacy and the Public Works team annually on this. We update our facility maintenance model. We do this, so that we can answer the question when do we bring in house vehicle maintenance to the City of Meridian. So, we have done this for four years. We will do this every single year. Again, we feel that this meets our account -- accountability requirements for you as a Finance Department. Contract services or discrepancies. Keith Watts works with Clint Dolsby and Dale Bolthouse in the Public Meridian City Council Meeting Agenda April 16, 2019 – Page 78 of 472 Meridian City Council Workshop April 9, 2019 Page 7 of 39 Works team to oversee it and review all the contracts going on currently at the treatment plant construction. There is a lot of contracts in place. So, the three of them are constantly reviewing the contracts to make sure that we are always in compliance with the rules set out in the contract themselves. Again, that meets our accountability and transparency goal. And the last one is process improvements. Brad worked with Vincent and Keith to review AIA agreements to determine the efficiencies of these agreements and we felt that this project met our accountability, transparency and efficiency initiatives within the Finance Department. So, those are just some of the professional services that we provided the city over the last 12 months. Expectations of us -- or from us even. With the services defined and now you know who we are, the Finance Department is committed to providing financial guidance, training, internal audit and customer service to all of our customers every day. As I mentioned, our commitment to you guys is at the highest level. We take a lot of pride in what we do and we understand the responsibility that we have to not only you, but to the 115,000 customers or citizens that we have. It is our responsibility. We have a budget of, you know, 150 expenses, we have a revenue source of, you know, 120, so there we have a responsible budget of, you know, to 270 -- 270 million dollars that we have to be responsible for and we take a lot of pride in making sure we are accurate with that. We believe as we exceed our customers' expectations we will be able to deliver to you guys an annual clean audit. I did deliver the audit to you guys in February. Again, with great honor and pride we are happy to say that we did deliver to you guys another clean audit, which goes not only to you guys, but all the citizens -- or city employees for that fiscal year. The annual audit is something we look forward to. I know it's crazy to say, but we actually look forward to an audit every year. It's a great learning opportunity for us. We learn from our failures. We learn from our successes. We digest the information so going forward we know that we are going in the right direction. We take the information, we learn from it, we identify our gaps, we identify our issues, we identify our problems and we make the fixes in a timely and accurate manner. So, we look forward to the annual audit. We are glad it's behind us for at least ten months, but, again, it's a great learning opportunity, we enjoy the report card and just like in school if we got A's on a report card we are pretty stoked and this last year we gave you guys A's on the report card, so, again, that is the expectations from us. Hopefully you see us delivering these expectations. We are going to hold ourselves as high as possible and continue to improve every single year. So, with that successes. Again, these are some of the successes we have achieved over the last 12 months since I last stood in front of you. Customer service improvements. Utility billing. This one seems pretty simple, but it did a lot. Property managers -- I know Genesis is a property manager. We have renters of the property. We have the property owners. We have property management. We used to require all these individuals that come into the city and fill out forms and get it notarized and bring in driver's licenses. We put these inconveniences on our customers. Why do they need to drive in here and do this. Working with the Legal Department we had determined and were able to establish online forums that met our legal requirements that allowed all those customers to deliver all the documents needed to the City of Meridian electronically. Right now we are looking at 80 percent of all documents collected for this one particular matter are now coming in this electric -- electronic form. So, only 20 percent now of our customers are still driving in and coming in with a piece of paper. Our goal is to get a hundred percent, but a simple little tool, Meridian City Council Meeting Agenda April 16, 2019 – Page 79 of 472 Meridian City Council Workshop April 9, 2019 Page 8 of 39 simple little chance, removed the inconvenience of all those customers having to drive in just to fill out a form, get it notarized with a driver's license. So, again, simple successes like that we are striving for. Front office remodel. If you have been over to the department you have seen the new front office. We think it's more efficient and effective for our departments and our citizens. Fuel card program. We have heard great things from our city staff. What this did was remove all receipts. No more receipts collections for anybody filling up their cars. They used to have to bring in their receipts. We eliminated that one hundred percent. Opengov platform. We have been successful with the transparency platform for our citizens. We are now bringing that in house. We are training our employees to access the financial data on their mobile apps, mobile phones, mobile devices. We are trying to get them -- their data at their fingertips. So, again, that is a transition that we are working on. Priority based budgeting. Something we have been working on. Brad's on final stage of this. He should be done by the end of April. Final department is in the queue. So, we will be able to present you the very first time all the programs and activities that we provide all of our citizens and all of customers here at the City of Meridian with a cost associated to every single program. So, it's pretty cool. We will be able to establish and deliver that to you soon. Next one is purchasing state law. This one is pretty cool. Keith Watts, our procurement manager, for the second time in three years I think, he has been successful as a subject matter expert to stand in front of the house at the state capitol and get procurement law changed. It's a big daunting task, but he has become a procurement subject matter expert in the state. He has now successfully passed two bills at the state level that not only helps us at the city, but all of our fellow agencies everywhere to allow procurement to occur -- to occur more seamless, more easily and more efficient. So, again, that's a cool one to have. And the last, but not least, again, we had a clean audit for '18, so big kudos to the city. De Weerd: You guys are awesome. Lavoie: Next one is the road ahead. So, those are successes and these are the items for the next 24 months or so. So, these next two slides -- hopefully you will see a theme. They are related to improving our customers' experience with us. However, our ultimate goal is to make their jobs easier, make their jobs more efficient, allow them more time to work on other aspects of their jobs. Some of these requests will have budgetary items of a request to you. Two of them will be presented in fiscal 2022 to the Mayor. A lot of these projects are going to be developed in -- in house. So, you have a talented staff of employees that can develop a lot of software for us in house and we have the professionals in house that can develop a lot of these efficiencies and changes without having to go out for consultants. So, our ultimate goal here is to improve efficiency, approve the effectiveness, reduce the cost by programming inside -- in house and, then, at the end of the day reducing the cost and time spent on doing laborious jobs. Customer service. We are going to continue to do that process improvements. You have heard it. We are going that direction. We are going to update our city policies. Again, utility billing paperless movement. Department process documentation. We are documenting what we do in house. Cost of government. Just mention to you what we are doing with the priority based budgeting and that project and, then, city cell phone analysis. Again, we have had a request to look at AT&T, so we are going to look at AT&T and see what they Meridian City Council Meeting Agenda April 16, 2019 – Page 80 of 472 Meridian City Council Workshop April 9, 2019 Page 9 of 39 can provide our public safety units for First Net usage, so we are analyzing that. Purchasing bid software. You heard me mention that. Keith and Sandra are going to be running hard with that. Credit card system improvements. We are going to be changing our credit cards. We are going to utilize technology. We are going to, hopefully, eliminate many receipts. We are going to utilize the software to be more efficient for our customers. Travel authorization, contract management, those are both in-house projects that will eliminate paper and develop electronic based workflow management. Budget software. That will be a request I have to the Mayor this fiscal year. So, you may or may not see that, but, again, our goal is to get budget software so we can eliminate the manual process there. Purchasing handbook. Easy reference guide for our customers. City fee database and time card improvements, again, both in-house developed items to eliminate the waste and improve our efficiencies and, then, opengov dashboards, there will be another budget request for fiscal 2020 I'm submitting that's going to improve upon our current dashboard or usage of opengov, allowing all of our customers to have information at their fingertips. So, with that none of the successes are possible without the other 17 -- yeah, I get to take some of the credit, but all the credit goes to those guys. They are the ones that are doing all the work. They are the ones that deserve all the credit. So, without them it wouldn't happen. So, I get the honor of saying, you know, I get to tell you guys thank you to -- you know, on behalf of them, thank you to them for what they do. Some of them take a lot of punches. They don't deal with some of the nicest customers at times, internal, external, but again -- so, they do take some punches and some kicks, but, again, at the end they keep a positive attitude. They deliver. So, they are the ones that deserve all the success. So, again, thank you to them. Again, thank you to you guys for allowing us to have the team. With that stand for any questions. De Weerd: Thank you, Todd. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Job well done. Appreciate it. You guys you do a great job. Your team does a great job. I want to throw a little love to Keith. Good job, Keith. We spoke at the -- at the groundbreaking ceremony of Station 6 and he informed me about this legislation he has been working on and was highly impressed, so keep up the good work, man. Not only does that, Keith, we are -- benefit our city and our municipality, but municipalities throughout the state. So, thank you so much. Appreciate it. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: This -- maybe it wasn't quite enough, but -- no. Great presentation, Todd. And thank you to the whole team back there and the ones that couldn't -- can't be in here right now, you have a fantastic department, they are always just there to please. But I just have to say I was able to use the landlord directive last week online and it was fantastic. Meridian City Council Meeting Agenda April 16, 2019 – Page 81 of 472 Meridian City Council Workshop April 9, 2019 Page 10 of 39 Lavoie: Awesome. Milam: Coming in here and having something notarized every time somebody moves just was a miserable task. So, long time coming and well done and I really appreciate it from a personal level. Lavoie: Perfect. Thank you. Milam: Thank you. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Todd, appreciate the presentation. One thing I think that you didn't include that I'm especially appreciative of -- I think that all City Council is, is how quickly you and your staff respond to the questions that we formulate. Sometimes they are off the wall and are -- typically come from a question from a constituent or someone in the community that we don't have the answer to and often time is of the essence and I just appreciate how quickly both you and all of your -- your fellow department leads respond not just to the person who asked, but to all of Council. It's a great opportunity for us to learn from each other and appreciate how quickly you turn those things around and I will just echo just the culture of service that is in your department. Council, I'm fortunate right now to be the liaison to the Finance Department and just the positive energy that you get when you walk into the Finance Department is awesome and I get that sometimes when people are showing up there they are not always having their best day, but it's going to be really hard to not leave with a smile on their face based on the great level of service that your employees provide. So, I appreciate that as a citizen. Lavoie: Thank you very much for the good words again. That's -- I agree it's awesome to go around and show up every single day to work. I mean it's a cool team to work with. They are the ones who make it fun. So, again, I appreciate the good word. De Weerd: Any questions for Todd or any of his team? Certainly we have a lot to be proud of with the clean audit and the accountability and transparency that you and your team work so hard at, ask a lot of questions. I'm sure every department is looking forward to not having to save receipts. It's been tremendous on the gas aspect. What a great change and improvement that has been. So, I -- and your 101 training classes. With -- with the amount of employees that -- that come online and -- and need to know what are the rules and -- and that sort of thing, what you and your team have done in going out, training them, to answer questions and making sure everyone's on the same sheet is tremendous. So, thank you to the Finance team. Thank you for being here and for all your hard work. It's -- it's noticed. Lavoie: Thank you very much. Meridian City Council Meeting Agenda April 16, 2019 – Page 82 of 472 Meridian City Council Workshop April 9, 2019 Page 11 of 39 B. Information Technology Annual Department Report De Weerd: Thank you. Okay. We heard a lot during that presentation about IT and some of the -- the improvements they make and so I will turn this over to our IT director Dave. Tiede: Madam Mayor, Members -- Members of the Council, thank you for having me. And, of course, technology problems happen right before the IT folks get up, so -- TV is not working right now. They are working? Great. De Weerd: It is all in the timing. Murphy's law, so -- Tiede: Well, I am happy to be here and happy to be in front of you today. To get started, I will be going along the same lines that Todd -- as Todd did with our agenda. So, to start off we are going to talk about who we are. I did have a mission and vision statement up here, just because we developed this recently with our team and we are pretty proud of it. So, you're -- you're welcome to read those. This is our team. Just in random order. They are the folks that deal with everything that comes up here in the city. Every piece of technology you deal with -- or that we deal with, that we work with, that we interact with across the board, this is the team that supports it. So, pretty proud of them and they do an excellent job. Next slide. And this is -- I'm going to talk about what we do. So, I'm going to try not to get into a lot of detail here, because I don't want to bore you with the details, but we have a service desk team and that team deals with technical support. So, my computer is broken. Hey, I need it fixed. All the way to we have a fire engine in the field that needs connectivity and needs to be able to access the CAD system for emergency response. We also deal with procurement. So, all technology in the city goes through the IT Department for purchasing and also asset management. So, we keep track of that as well. We also provision all the technology. So, we deploy it. We configure it. We set it up. And, then, of course, support it afterwards. And, then, last, but not least, our Service S Team deals with audio and visual support. So, things such as this room. Our software engineering team are the folks behind the scenes that create new software products. So, they are constantly developing new software and those software requests come from everywhere across the city from the other departments. We also do web development. So, we maintain the website, but also add new features to it and make it responsive, so that it works on mobile devices, things like that. We do integrations with other systems. So, just because you get a new piece of software doesn't mean that it talks with any other -- every other piece of software you have and that is important to having a streamlined functional municipal government. So, that is a big component that we do and we do it really really well. We also handle data migration for systems when we bring in new systems. As an example I actually have one on my slide deck here later that we will be doing. We do data analysis and reporting. So, we help with a lot of departments as they come up with needs. Our utility billing system. Hey, look, they have a need to report annually for audit purposes, we help with those reports. And, then, we also do a lot of automation with -- in our software engineering team, so -- we have our GIS services group and we do mapping, which sounds simple, but it's not. We do mapping -- not only paper maps, but we do analytics off that mapping. We do real time vehicle tracking. We do other GIS data development. There is GIS analysis that we do Meridian City Council Meeting Agenda April 16, 2019 – Page 83 of 472 Meridian City Council Workshop April 9, 2019 Page 12 of 39 for departments. We help with Fire and Police for their analysis. We help some with Community Development and Public Works with some of their analysis needs. So, across the board our GIS services team does a great job with supporting all those needs. Our infrastructure team handles servers, storage, network connectivity across the board. Fiber. Application hosting. So, basically, any piece of software that runs on a server or has a back end they are the ones that manage that and support it and, then, they also handle IT security for all those various services. And, then, our business analysis and project management group is pretty much one employee, plus me part time a little bit, and we do project management for large projects -- large software projects throughout the city, but also business analysis for software projects as they come up. So, that represents pretty much in a general sense what we do for the city and the citizens. De Weerd: I will say that you are the kings and queens of acronyms and foreign languages. Tiede: We are. De Weerd: If you ever want to learn a lot of new words and have no idea what they are talking about, go to a staff meeting. Tiede: Very true. I actually went over this presentation briefly with my wife last night and asked her what do you think and she said it was great, except for I didn't understand anything you just said and I'm like I was trying to make it easy to understand. So, I wanted to cover some numbers. This is data that you get in quarterly dashboards that the Mayor's office sends out to Mayor, Council, and the director team. This shows the last couple of years for phone calls, ticket requests, number of devices that we support and users and as you can see we have seen an upward trend. We have little spikes and valleys here or there, but we are continually seeing things go up. For instance, phone calls, you see we were under 6,000 in Q1 of fiscal year 2017 and this last quarter we were just over 8,000. So, ironically, we have been able to do that with the technology that we have. We have been able to support it and not add additional staff to manage that. So, that -- that's one of the things that I will mention. With these types of numbers we are able to not only identify problem areas, but also find resolution for those and find opportunities for training or educating or finding fixes that apply across the board, rather than trying to deal with issues as they come up individually. So, that's one nice thing about the matrix that we do gather. Another nice thing is it's good transparency for our customers. Right now Mayor and Council and directors get this, but it's something that I would like to extend out -- dashboards out to the rest of the city, so they can see where we spend our time and where the needs of their departments are the most. One example of an efficiency that we gained out of these types of matrix this last year was actually password -- a password reset tool that we ended up purchasing. So, we found we had lots of people getting locked out of their accounts, especially after hours or when off site remotely and that would stop them from doing work and that was really a problem when it came to our emergency services folks, police specifically was getting locked out more regularly of their computer and when their computer goes down the car goes down. They get a different car, which as you can imagine leads to problems ; right? There is only so many vehicles. So, we Meridian City Council Meeting Agenda April 16, 2019 – Page 84 of 472 Meridian City Council Workshop April 9, 2019 Page 13 of 39 extended this tool to them to allow them to reset their own password securely and that has decreased a lot of those -- not only calls for us, but also downtime for -- for our customers. So, again, some -- some of the things that we can do with this type of information. A few more matrix that we are looking at adding over the next year include a backlog of how many things we have kind of in our list of products to do and also customer service type needs. Our response and resolution times, those are typical things you see in the service desk. So, how quickly do we get back to a customer when they reach out to us and how quickly do we provide resolution and, then, customer satisfaction ratings, which we do currently capture, but we don't have quite the information level that we are hoping for to put those into matrix. So, on to successes. So, this is just a brief list of a handful of successes we have had over last year that I'm going to go into a little bit more detail about, but, hopefully, not bore you too much with a lot of detail. So, first I will mention is our records management system for police called ITM RMS -- or ITS RMS, which you have probably heard a little bit about recently. Our software engineering manager even got an award from the police department for this product. So, this product has actually went live the beginning of this year, which was pretty cool, but it creates many efficiencies for our customers, in this case the police department, because everything that our officers are doing report wise come over right into the system for which, then, can be used for police to report back to the state and federal to meet their requirements. There is real time feedback on this reporting tool, which is great because, if there is problems they can find out about it near immediate. One cool thing that was brought up -- brought to our attention recently is they submitted the last three months of data and there was zero errors in that and that's the first time that's ever happened. So, pretty cool. Definitely shows that our software engineers know what they are doing and know how to develop our product correctly, which is pretty cool. Another thing that I would like to highlight is developing this in house versus buying a solution off the shelf resulted not only in significant savings of hundreds of thousands of dollars for the city, but also created many, many efficiencies for the department and are things that they wouldn't have got with an off-the-shelf product. So, that's pretty cool and it's -- it's nice to be able to develop software tailored to the needs of a specific department or group of individuals, rather than finding something that's supposed to be a one size fits all and really isn't. So, that's one of the benefits of developing software that we do and that's why we encourage it, so -- De Weerd: And, Dave, I think, too, when you have the software packages that are -- that we try and fit in our system you sometimes spend more time trying to fit it into our system than if you would have developed it yourself. Tiede: Absolutely. De Weerd: And we do have a couple of examples of that, don't we? But I think that your team and what they have been able to do has just been phenomenal. Tiede: Yeah. Thank you. Appreciate those kind words. Bernt: Madam Mayor? Meridian City Council Meeting Agenda April 16, 2019 – Page 85 of 472 Meridian City Council Workshop April 9, 2019 Page 14 of 39 De Weerd: Mr. Bernt. Bernt: I don't -- I don't mean to interrupt, but Mike Tanner; right? The gentleman who was the who received the award? Just want to get on the record that -- that he received the reward -- or award from the police department at the ceremony, so good job, Mike. De Weerd: A chief's citation ; right? Bernt: Accommodation. De Weerd: Accommodation. Oh, a citation. That's probably not the best thing; r ight? Well, I can tell you the chief doesn't carry citations, so, you know. Sorry, chief. Lavey: We are all good. Tiede: Another success that I wanted to mention was we were able to roll out a new platform for web mapping for GIS, which has been pretty cool and beneficial to our customers, not only internal and external. A couple examples. We worked with Public Works to develop a streetlight outage reporting system, which is all GS centric, so you can go onto a map, find the streetlight that, you know, you determine has a problem and report it and it gets back to the staff that actually deal with those issues, which is fantastic. And, then, we also worked with Community Development to produce many web based mapping applications that are out there, including the Comprehensive Plan and things of that nature, so that citizens have that information at their fingertips. There is no need for them to come in here to get paper maps or request electronic maps, they can get those at their fingertips, which, in turn, will also free up resources internally, so that we can work on things rather than responding to customer requests for the information, because they have it, which is really cool. I wanted to highlight -- I mentioned the next one here -- next success was we did work with Community Development and a partner to implement our phase one of our plenary software, which is called Project Docs. That is currently in use internally only and by contractors to do plan review, which was a needed component for bringing Community Development staff in house. So, pretty cool. We are working on phase two and I will mention that in the next -- in the next couple slides a little bit more. We have been working to continue to develop our cyber security program and that will -- that's a continued effort that will go on forever and if we -- if we stop, then, we are going to be in trouble. But a few of the improvements we have made this last year -- our endpoint protection improvements, so that our endpoints are protected against malware, we have stepped up our security awareness training a little bit. We have not only extended it to more individuals, but also we have -- with our fishing testing that we are doing there is remedial -- a little mini remedial training that kind of informs people, hey, look, if you clicked on something. This is what it looks like and this is why you shouldn't have clicked on it. So, again, more education awareness and, then, we have revamped our patch management, which is an important part of cyber security, just because if you look at anything in the news as far as data breaches or whatnot, it was always -- almost always related back to some vulnerability that was identified and not patched by somebody, which is not a place we want to be and so we have made sure that we have Meridian City Council Meeting Agenda April 16, 2019 – Page 86 of 472 Meridian City Council Workshop April 9, 2019 Page 15 of 39 upped our game on that and, then, we have also revamped our multi-factor authentication, which is a new tool that we have introduced and rolled out to about half of the people that use it. We still have a little more to go. Next success that I want to mention is our website migration. If you have been on the website in the last 18 months you will notice it's a lot faster, which is great. We have also made strides in accessibility and if you're aware of ADA requirements, there is actually accessibility requirements for websites and so we have made many strides there in making sure our website is more accessible. Still have more work to do, but we have taken it a long way so far. We have introduced a new platform to allow people to edit content, which is a better platform than what we had before, which was great. And, then, also we encrypt our -- all of our web traffic now. Before we were just encrypting the things that would have sensitive information, but now we do it across the board, just as a standard practice that you will see more and more websites doing. If you got Google, you know, it's -- it's encrypted even, so -- the next project -- or success that I want to mention was a comprehensive financial plan software that we worked with our finance team to develop. This was, obviously, based on their requirements, but we are the ones that kind of put the framework together on the back end and through this process we enabled -- or provided citywide tools that are available to all of our customers internally, so that you can submit and track yearly enhancement and other financial -- financial requests. The tool provides versioning. It allows views to previous -- previous years and has automated functions to allow them to produce reports that will actually be used as part of budget enhancements for the upcoming budget year, which is pretty cool. So, this created many efficiencies for the departments involved in creating the comprehensive financial plan, but even more efficiencies for the finance team, because a lot of the manual processes that they had to do with spreadsheets have been removed, because it's all part of the system now, which is cool. The next area I wanted to mention was communications infrastructure. So, this is kind of twofold. First of all, we have been enhancing our redundancy for our fiber infrastructure where we can and we have been doing that through partnerships with Ada County Highway District and our Public Works Department, coordinating with them on opportunities to get conduit in there and getting fiber in the ground while projects -- while roads are open, rather than trying to do it after the fact. That cost savings is just huge. So, it makes sense. We are increasing redundancy in places where we have struggled before, so that when -- when something goes down we have a backup and that's automated, which is great and I will get into a little more detail on that. We also this last year almost wrapped up -- at this point I think we will be done by the end of the month. We went through and revamped most of our network equipment at all city facilities, which a couple of cool things there. First of all, we are anticipating spending about a half million dollars. We end up doing it for a quarter of that, because of the approach we took in doing a hybrid of two different types of -- or manufacturers of equipment, which if you talk to most -- most third-party consulting companies that normally do this wouldn't recommend that, but we felt pretty strong about it that it was the right direction to go. So, yielded a lot of savings there. We also ended up doing all that work in house, which, again, reduced the amount of cost that we would have to spend on that by tens of thousands of dollars. We are pretty happy with that result. We have also recently tested that and found that the redundancy that we have in place is phenomenal. It's light years ahead of where we were and ahead of where a lot of organizations are, so we are pretty Meridian City Council Meeting Agenda April 16, 2019 – Page 87 of 472 Meridian City Council Workshop April 9, 2019 Page 16 of 39 happy with where -- where we are at from a network standpoint. And I did want to mention, because I think it's pretty cool, another success which was -- we got our computer replacements deployed this year in record time. We are done with them. We did it in just over three months, which was phenomenal. We had about a hundred machines to deploy out to our end users. We also did that with very minimal interruption and disruption to our customers. So, kudos to our service S team for that. They did an excellent job and I really appreciate all that they did to support that. Next slide is just a few more successes that we have had this year. I could make this list huge if I wanted to, but the print gets really small and I don't want to be called the Finance Department, so -- anyway, we have been busy and we will continue to be busy. There is always -- not only things that we need to do practically, backlog of those, but we always have our customers that we are taking care of and trying to create efficiencies for and provide solutions for around technology. So, just a few items there. The road ahead. I have a few in progress projects that I want to talk about briefly. The first one is Project Docs phase two, which I mentioned what we are doing with what we -- what we have been able to do so far, which is enabled plan review for our internal customers, Community Development. Next phase is going to bring tighter integration between that system and our land development system Accella. So, that way there is duplicate entry that will be minimized and -- or completely removed in some cases, which is awesome. That will create a lot of efficiencies for Community Development staff. It will also be enabling online electronic submittals for everything across the board that Community Development deals with. So, that's pretty cool. Cameron will, of course, get that out to the development community and make sure that they are aware of that coming. He's already started those communication efforts. But we are pretty excited that we have been able to take things this far and as quickly as we have been able to as well. As part of that we are -- we are revamping our citizen access portal on the Accella site, because that is where people will be applying for not only their -- their small permits, but also the large commercial projects and other things. That's the front end for that. Another thing we have coming up while in progress is our server migrations. We have -- due to support being -- running out of time, basically, for the current operating system we are running on our servers, we have to revamp everything and touch them all. That's been going on for probably about eight, nine months and we will continue going through the -- the end of this -- the end of this current year, so -- calendar year. So, that's a big effort and it's been going really well so far. We have data migration coming up for ITM ITS RMS, which is a big undertaking analysis. Another project on its own in addition to ITDS RMS. If you ever look at any big software project, data migration is always a huge chunk of money and it is very very complex and we have folks that are really good at doing it and, quite honestly, I think that all of these big software companies would love to steal them, because they are better than most of the talent they have. So, we are working on redesigning our intranet. That's a portal where employees can get to the information for various needs throughout the city. So, that's coming up. And, then, we are working with the HR Department on a recruitment app. So, say I have a vacant position that I need to fill, all the way to, okay, the employee is hired and in the system and ready to get to work. So, that's been a really good effort so far with our HR Department and I would like to mention that that's something that we have been able to use some of the Peak tools that we learned and it's proved really beneficial. We went through our process -- process mapping exercise with them and it Meridian City Council Meeting Agenda April 16, 2019 – Page 88 of 472 Meridian City Council Workshop April 9, 2019 Page 17 of 39 was there were so many light bulb moments during those discussions, it was great. So, I think at the end of the day their customers will be very pleased with what they have been working to develop with us. So, a few upcoming projects that we have in the next year are a file sharing solution. I'm sure all of you are familiar with Dropbox or other things like -- like that to use to share files. We have a need here in the city to have a solution like that as well. So, we will be looking at OneDrive. Then we are working on a web application firewall, which is part of our cyber security program and I won't get into details on that, but, basically, protects against malicious attacks against web applications, website, things like that. We are rolling out Windows 10 updates. Thanks to something I will be talking about a little bit later called software as a service, many software vendors out there are accelerating their timelines for releasing new software and that also means that they are accelerating their timelines for ending support for that software as well, which means we have to be a little more agile in keeping up with those updates. So, that's one of the efforts that we have going on -- or coming up. And, then, we will be continuing with our communications infrastructure. We have some good opportunities working with ACHD, partnering with them to get things in the ground to add some redundancy, but also we are hoping to partner on some of those opportunities in the future as well. So, we are excited about that. And many more that I want to go into, but lots going on. I wanted to talk briefly about some of our budget requests. I'm not going to get into details on figures or anything, but these are a few of the budget requests that we are submitting to the Mayor that she asked that I bring up today. Windows 10 upgrade. I just mentioned Windows 10 updates. We also have an upgrade, because we have many Windows 7 machines and they still need upgraded to Windows 10. We have a handful of infrastructure upgrades we will be looking at this next year, so our network infrastructure is in a great place, but there is a couple deficiencies that we would like to address, so we need some more equipment there. Our main hosting location for all of our applications throughout the city is running tight on resources, so we need to add some ram to that. And, then, we also -- all these are directly related to some of these successes that I mentioned, which is kind of ironic, but our GIS platform we need to add some resources to that as well, which involves software licensing and that is because we are doing more with web mapping for the most part. That's the main reason why we need it. Enterprise content management is an enhancement that we will be asking for, which is basically allowing more electronic document management throughout the city, but also automating some on the retention side. I'm sure you heard a lot about records retention. This will allow us to automate part of that, which would be great, but also allow us to bring efficiencies to departments through the use of workflow and electronic forms. Things that were paper will be able to go electronic and, then, also have -- be routed to people appropriately for signatures, reviews, whatever. So, that's going to be a really cool one and I'm sure you will hear a lot more detail when we get to a bunch of workshops, because we are excited about that one. And, then, the next one that I have, which is a new position where we would like to add another software engineer. On the right side of your screen there you will see our backlog of software engineering projects that we have right now and with current resources and workload that will take us about four years to get through -- get through and at this point we feel like that's probably not a real reasonable timeline for most of our internal customers. When we don't get to those types of projects they either find solutions or just continue to work -- you know, find other solutions that, A, don't Meridian City Council Meeting Agenda April 16, 2019 – Page 89 of 472 Meridian City Council Workshop April 9, 2019 Page 18 of 39 work as well ; B, are more costly or, C, they end up just dealing with it and, unfortunately, with inefficient processes a lot of the times that means asking for more of other types of resources. So, we are hopeful that that will -- or we -- we know that will provide many benefits to our customers and so that's why it's on there as a request. I would like to mention to you that the first two items on there are just one time costs. The next two will have ongoing costs. But, obviously, the position is the biggest ongoing cost. The enterprise content management system will start out small and, then, potentially grow over time. One thing that I wanted to mention to you was this term that you probably heard a lot, the cloud, or as a service. It's going to affect the city more and more, so I just want to take a minute and talk to you about what it means, pros and cons, and what does it mean for the city. So, most commonly we have seen up until this point in the city software as a service, which, basically, means instead of buying a product you're paying a subscription for a product ; right? And a lot of times that means it's hosted in the cloud versus hosting it on your site and dealing with it there. There are many other types of services in the technology field. Another one that's popular is infrastructure service. We talked about that briefly a couple of years ago when we were looking at replacing some of our backend server and storage infrastructure and we looked at options, such as Microsoft De Jure or Amazon Web Services as options and found that they were costly -- way more costly than if we continued to do what we have been doing. So, the reason why this is making such a huge impact in the world is, A, this list of pros that we have down here, which you should be able to see on your screen, it faster to implement. It's -- a lot of times there is less dependency on internal IT resources. Upgrades are completed for you, so you don't have to worry about doing them. There is lower up front -- up front costs because its operating expenditures versus capital expenditures and, then, it's easier to scale, because it's built in the cloud ; right? So, those compute resources are already there and able to scale easier in some cases. Some of the cons are customization is limited. You lose control over data and issues. So, if you're relying on provider for everything. You rely on them for support as well and if you -- if they can't figure it out or can't get to it, then, you're stuck with that. You have less control over upgrades, which, quite honestly, has pros and cons on its own, but one of the cons is if they upgrade something and it breaks you're stuck -- you're stuck with it until they fix it, which we have seen happen with actually one of the systems that we have internally. It's offered as a cloud option as well and they upgrade it a couple times a month and it regularly breaks for all their customers that use that and ours continues to work, which is great. Generally there is a -- a much higher total cost of ownership. So, again, I mentioned that operating expenditures, you're talking about monthly or annual costs that are lower than maybe your upfront purchase of an on-premise solution, but over the long run of a five or ten year period it ends up being substantially more and that's one of the reasons why these companies have shifted that direction. It's a business model decision. They were finding that we sell a product once, we expect the customers to come back in three years to buy it again or buy an upgrade and they use it for ten years and we aren't making profit at that point, so they have shifted to this model, because it's more sustainable from a business standpoint ; right? But at the end of the day it means more cost for their customers. And, then, integration is limited in many cases. So, the reason why I wanted to bring this up is because this is the trend of where everything is going right now with technology and at some point it's something that the city is going to have to bite Meridian City Council Meeting Agenda April 16, 2019 – Page 90 of 472 Meridian City Council Workshop April 9, 2019 Page 19 of 39 off more and more of and that means more cost for us and these are ongoing annual costs typically. So, it affects our regular operating budget. It's not going to be something that we can say, like we did this year, hey, Microsoft Office, we can do Office 365 or we can do -- purchase office one time and, then, upgrade it again in five or six years. It will be we have no choice but to buy that Office 365 that's -- you know, overall the total cost of ownership is three to four times as much. Right now we have some flexibility and we have some options, but I think in three to five years we won't have those options and you will see these costs continue to rise and it will be outside of our control to do anything about. So, just want you to be aware of that and know, because we are always all dealing with the same funding sources that we have and at the end of the day these are tools that these -- you know, every department in the city uses to do their job more effectively and it's not something that we can just part with, so -- De Weerd: And, Dave, I think it's important to note that you and your team are constantly doing cost benefit analysis to see -- to address some of these very things. Tiede: Absolutely. We do it on a regular basis. We do it when a new project comes up, when a department says, hey, we are looking at this piece of software, we weigh the options as far as hosting it on premise versus looking at a cloud option, but we also weigh the option of what does it look like to develop the software ourselves and what efficiencies could they gain out of that versus buying something that maybe doesn't fit their business practices, you know, specifically. So, that being said, I stand for any questions. De Weerd: Council, any questions? No. I just want to, again, congratulate on the computer roll out. Note that you said ITS RMS like it was a real word and that Huckstep rewrite sounds like Dubstep or something like that. So, it is a feedback I give them when I go to staff meetings. Tiede: That is an important part of payroll, which everyone at the city really appreciates. De Weerd: If there is nothing further, thank you so -- Cavener: Madam Mayor? De Weerd: Yes, Mr. Cavener. Cavener: -- I will just add -- kind of similar to -- to Finance. I had the fortunate distinction to kind of see the customer service side of IT. As a former employee, now as a Council Member and, Dave, again, just to -- I know this is not a surprise to you or your -- your teammates, but the level of service that you provide to our internal customers has just remarkably improved year over year. I hear it from our employees. I hear from our managers. I hear from the directors. I see it. It's really well appreciated and because of the high level of customer support I think that you provide to our internal customers, they, then, in turn can provide a great level of support to our -- our citizens and I just want to say thanks. It's -- it's well noticed and very very appreciated. Meridian City Council Meeting Agenda April 16, 2019 – Page 91 of 472 Meridian City Council Workshop April 9, 2019 Page 20 of 39 Tiede: Council Member Cavener, thank you for the kind words. I do agree, our team does an excellent job with customer service. I feel like it's something that's near and dear to all of us and that rather than just being technology gurus, we actually -- we care about our customers and we want them to have solutions that make their lives easier and so it's pretty cool working for a team like that and I -- I give kudos and props to them, so -- De Weerd: Well -- and I think that the commendation that you got from the chief -- or a citation -- and I just want to say a citation is gallantry -- it's about gallantry. Stand up. Good work. So, just saying. That and it's your team are team players and because they have a lot of that project management experience and linear thinking, that you are solution oriented and you -- you make great teams, whether it was with the Police Department or as you noted Project Docs on the second phase of that, that in and of itself -- what you did in -- in going in and evaluating it from the very beginning, see how it was supposed to work, check your customer needs and -- and what the end result was needed to look like, those are things that go on in the background that a lot of us don't ever see, but I know you and your team spend a lot of time on the front end of it understanding the why, so we really do avoid some of the pitfalls as we start to roll it out and see what it is and implement it. It's -- it's noted on that as well. Tiede: Well, thank you. De Weerd: So, thank you to you and your team. Tiede: Thank you. C. City Clerk' s Office Annual Department Report De Weerd: Okay. Thanks, Dave. And this last department report was very well timed. Either that or our city clerk timed it. So, his -- Coles: I'm never that clever, Madam Mayor. De Weerd: So, ten minutes ; right? Coles: Ten minutes. Are we starting the clock now? Madam Mayor, Members of the Council, it's my pleasure to submit to you this year's City Clerk's Office department report. You will notice the theme I think is similar with mine, as with Todd's and Dave's. So, the roadmap will be very familiar to you and I have the pleasure of bringing home the department reports. De Weerd: And the theme about customer service ; right? Coles: Absolutely. Quick snapshot here of the clerk's office. I think you all know who we are. I think we have some here today with us. So, thank you for joining us today. Meridian City Council Meeting Agenda April 16, 2019 – Page 92 of 472 Meridian City Council Workshop April 9, 2019 Page 21 of 39 De Weerd: I would claim them, Brad, if I were you. And a slight overview again of what we do similar to the previous reports that you just saw. I'm not going to go through all these. I think most of you know, essentially, the services that we provide to you as the Council, to the departments within the city, and also our citizens that we interact with every day. But this is just a quick snapshot, an overview of those services that we do provide. So, by the numbers. So, here is some things that we can track in our office that we can deliver to you. Again, I'm not going to go through all of those. A couple, though, that I wanted to highlight you will see with green text next to them and arrows going up. So, notices mailed in public records requests. So, about 19 percent increase in notices mailed for land use public hearings that come in front of the Planning and Zoning Commission and the City Council. I expect that number to continue to increase as subdivisions continue to develop and more property owners move to the City of Meridian. So, we will continue I think to see that number increase year over year. And public records requests, about a 50 percent increase year over year from 2017 to 2018. So, again, more -- more citizens are moving to the City of Meridian, we have more interested citizens in the -- in the workings and happenings of our government, they are submitting requests for information and so 454 is the number that just came through our office that we helped facilitate. A 50 percent increase. The last number that I want to draw your attention to is the last one, which is items considered by the Council. So, this is something that we actually have not reported on previously to the Council, but with our current agenda software we are able to track this number now. So, that number represents 1,100 individual items that showed up on a Council agenda last year. That's 1,100 items that our office had to -- to vet and then -- and process, that Legal had to look over and make sure it was appropriate. Many of those items were financial, so Finance had to, you know, get in the game there. Contracts. Agreements. Resolutions. Ordinances. Those are -- that number represents all of those things in 2018 that the Council had to consider. Some of those, of course, being consent items, but, again, each one of those consent items has to go through the workflow to get on the agenda. So, I just wanted to point that out to you that each week it is a significant amount of work to get to you the information you need, the memos, those agreements, those contracts in order to make your decision week after week. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor, C.Jay, does that -- or is that 1,100 individual items or does that include the 450 that we continued? Coles: That's -- 1,100 individual items. Palmer: Wow. So, it was more like 650. Five hundred and 50 -- 1,550. Sorry. Coles: Yeah. Palmer: Math is hard. Meridian City Council Meeting Agenda April 16, 2019 – Page 93 of 472 Meridian City Council Workshop April 9, 2019 Page 22 of 39 Coles: So, moving on from the numbers. Again, following similar format. 2018 successes. So, we have the numbers, which are kind of task oriented. These are more project oriented, which our department was involved in. That first one, early voting at City Hall, we continue a tremendous relationship with the Ada county elections office for early voting. We are their second most visited early voting location. The only one to beat us is their headquarters on Benjamin. So, they are the only site that receives more visitors and casts more votes during early voting than our site does. So, it's a tremendous relationship that we have with them. That last sub bullet there under early voting, expanded Saturday voting hours, that was something that last year Ada county wanted to explore, instead of just the Monday through Friday, having Saturday open as well for people to come and cast their votes and that was very successful with them and so they want to see that continue, they want to continue the Saturday voting hours for those individuals that can't make it Monday through Friday, that they have the weekend to also cast their vote. So, I think we will continue that as well. Novus Agenda, the City Council has been receiving their agenda and their packet through this software for almost two years -- not quite a full two years, but almost. So, we wanted to, then, roll it out now to the rest of our commissions that have public meetings to make it consistent for those individuals that are accessing public information. So, this past year the Arts Commission and the Historical Preservation Commission began using Novus Agenda to make their agendas and their packets and I think that's been very successful for those commissions. We have the Transportation Commission and the Parks and Recreation Commission and they will show up on another slide here in just a moment, but they have just started using, within the last couple of months, Novus Agenda and once we get all the bugs worked out with them we will then move on to our final commission, which is the Solid Waste Advisory Commission and have them utilizing Novus as well. So, we want, again, citizens that are accessing the information to access it consistently across all of our public meetings. The online signup for public testimony, it seems kind of like old hat, because we have talked about it a lot, but it only happened in the last year that we began using the iPads in the back of the room for individuals to sign up to testify in front of Council and also including that within the agenda packet, so the citizens can sign up before they come to the meeting. We think that has been successful. We have heard positive comments from citizens that have been able to do that. I think we have also reduced the line, if there is a very -- if there is a project where there is a lot of interest and there was a line out the door to sign one piece of paper to sign up, having two iPads that can access multiple hearings on that same meeting, I think we have reduced the amount of people waiting to have to sign up to testify in front of Council. And, then, consolidate all meeting agendas on a single page. So, previously we have, what, nine commissions almost, so we had to go to different pages on our website to access those agendas. So, we decided let's take all of that agenda information, consolidate it on a single page, so that the interested citizens can access the Council agenda and, then, they see there is a Planning and Zoning Commission meeting later that week, then, they access that agenda. The Arts Commission meeting later that week, access that agenda, instead of having to navigate to different pages on the website. So, it's all on a single page, all of our public meeting information. And included in that is the QR code. So, on the back table we have cards that have a QR code that individuals can scan to access the agendas page. So, if there is a meeting where hard copies of the agenda are missing, because there is so many Meridian City Council Meeting Agenda April 16, 2019 – Page 94 of 472 Meridian City Council Workshop April 9, 2019 Page 23 of 39 people here, someone with a smart device can pick up that card and access the agenda or they can take it with them and, again, they are -- they are out and about, I wonder what City Council is considering this week, they can pull up that agenda on their smart device if they so choose to do that. Continuing the successes. Public hearing notices online. So, everything that we publish in the newspaper or send out via postcard for land use hearings we publish that on our website and it creates a calendar of sorts, a hearing calendar of sorts for the next four to six weeks. The legislature for the last couple of years has toyed with the idea of moving away from printing notices in the newspaper and going online. They haven't quite pulled the trigger on that yet, but we are ready when they do, because we are already doing it. And, again, the interested citizen that wants to know what is that calendar the next four to six weeks for hearings, they can go to our website and they can see all of that listed. Development application transmittals. Again, this is something that was really easy to do, but I think it's been a significant step and that is all of our agency partners, ACHD, the school district, the irrigation districts, COMPASS, as soon as there is a complete application with the city and our office receives that for a land use hearing, we transmit that information out to our agency partners, so they have an opportunity to comment. We were doing that manually within Outlook group in our Outlook e-mail system and we would have to add individuals, delete individuals as people change positions in these different agencies. We also had an element of interested citizens that wanted to know when do applications come to the city, what's upcoming and they want an opportunity to see what it is and perhaps provide comment. So, with the help of IT they have an e-mail generation system, so we moved our development application transmittals to that system, so now anyone with a valid ID, Joe Q citizen, they want to know when the city receives a complete application and the hearing process is going to start, input your e-mail, every time we receive an application it now transmits to those interested citizens and to our agency partners all at the same time. So, there is no head start for one or the other, everyone's receiving that information at the same time. This year we continued our Allumbaugh House support. The board of directors for Allumbaugh House meets monthly here at City Hall in the conference room behind you and we provide the statutory public meeting management for that group, posting their meeting, recording their meeting and their minutes and so we provide that support once a month to that group. The Board of Adjustment, our office is involved from start to finish with Board of Adjustment from receiving the hearing request to, then, finishing out the decision. Last year in 2018 and we had two Board of Adjustment requests. The previous year we had seven. So far in 2019 we have two. So, there is no trend, there is no -- you don't know if it's going to be more or less, but we do provide and we work with the Legal Department on providing support all throughout that entire process. Dog license postcards for renewals. We target those individuals that have a four legged family member and their tag is going to expire, we send out a postcard reminder to say time to renew and renew that tag and so it's kind of like the DMV, right, when your tag is about to expire you get that notice in the mail to renew. So, we found this program to be very successful, instead of just a blanket reminding all 30,000 utility accounts whether or not you have a dog you would have received that reminder, that's the way we used to do it, but now we target to remind those that actually have a pet that it's time to renew. That's with the online renewals. We use -- we just started doing this. We use our third party credit card processor. They built a custom form for us, very easy. You receive that Meridian City Council Meeting Agenda April 16, 2019 – Page 95 of 472 Meridian City Council Workshop April 9, 2019 Page 24 of 39 postcard in the mail, you go onto our website, 30 seconds later it's been renewed. You don't have to mail it to us, you don't have to go to your vet, you don't have to physically come to our office, so we are trying to reduce the number of traffic visits to our office. Again, if you want to come visit us we will happily accept your visit, but if you don't want to come see us and you still want to renew, you now have that opportunity to do so. De Weerd: C.Jay, maybe a suggestion and it just occurred to me while you're talking about it, is in that reminder if you can ask it their -- their animal had passed away the year before to let you know, so we can remove them, because I know after Sasha died I got the renewal notice and -- and I -- I should have let you know, so at least you don't get those constant reminders. Coles: Certainly. Madam Mayor, we have had that very conversation in our office and if that isn't yet happening I know that on future runs of the postcard we will have a little disclaimer about that. De Weerd: Awesome. And -- and with our veterinarian offices, too. If they can just remove it, so you never even see it. Coles: Never see it. That's -- and, last, we had the opportunity to participate in Peak training and we have seen a couple of easy successes from that. One actually was that development application transmittal. It was just a new way of thinking how do we do that and that came out of -- out of Peak to go, how can we make this process easier. Another is with the partnership of Community Development, they have a warranty surety program when development is -- is occurring. There is a warranty surety process to make sure that certain improvements happen with that development and that's what the surety covers. That process included Community Development, our office, sometimes Finance and hard copies of paper walking around the building getting different signatures and, then, ultimately ending up in our office to hang on to for two years, do nothing with, and, then, when it was time to release we would get another memo -- hardcopy memo, walk down to our office saying, okay, you can now release this surety that we never participated in in any part of that program. So, work with Community Development to say do we need to be walking these around, does it have to hang out in our office for two years until it gets released and, sure enough, the answer is, no, that's just kind of how we have always done it. So, we decided we can make this easier for everybody, you can hang onto those, we don't need to participate in that process and so now the land development support specialist is happy, she doesn't have to be creating all of these memos that just get tossed in the recycling bin, she doesn't have to walk around the building getting different signatures just to end up in our office. Most of that is handled now, just out of Community Development. So, what does the road ahead look like for the City Clerk's office in 2019? First is alcohol license renewals online. So, again, that -- taking that dog license renewal model, working with our third-party vendor that processes our credit cards to make a simple form for business customers that already have an alcohol license to simply renew online, instead of having to come physically to our office and start that process. Again, if they want to we will gladly welcome them, but if they don't want to we want to provide an easy way for them to do that. So, that is currently in process. The idea is to look at each Meridian City Council Meeting Agenda April 16, 2019 – Page 96 of 472 Meridian City Council Workshop April 9, 2019 Page 25 of 39 of our applications individually and say how can we make this easy for people to conduct their business with our office online if they don't want to come visit us or if they don't have the time to come visit us. The document and process automation. Dave talked about it briefly with his road ahead. The ECM, the Enterprise Content Management I think is what that stands for. We currently have a product where we house a lot of our electronic data and our documents and we want to participate to increase that capability, especially with that workflow component. Again, it's not taking hard copies of pieces of paper around the building, but how do we engage our business partners, particularly internally, with getting sign offs that are required without having to get a physical signature if that's not necessary. So, we have been working with IT on that project. They are the lead, we are giving them support on that -- on that project, but we will be participating heavily as that continues to -- to roll out. The commission and committees portal. So, this is an enhancement that has been submitted to the Mayor for potential consideration in this year's budget. So, we have several commissions. On those commissions we have somewhere between five and nine members on each commission. Each of those members that are on that commission they had to apply, they had to go through that appointment process, there was a resolution that went with their appointment and, then, ultimately if they step off, then, someone is replacing that, that's happening all over again. We have contact information, so we can contact our various commissioners for various different reasons and purposes and, then, we have that historical data from when the commission began to now. All of that is tracked manually on a spreadsheet with nine different tabs and we have to spend time going through each of those tabs, updating the information, tracking attendance for different purposes at those commissions, because our ordinance requires certain amount of attendance at commission meetings if you're a commissioner. Again, all manually tracked. This commissions and committees portal is a piece of software that has been developed by the same people that developed the Novus Agenda. So, a vendor that we already have. It automates most of that process from application through the commissioner stepping off. It attracts demographics, attracts attendance, so that we can make informed decisions about the commissioners that are being appointed and, then, obviously, have that historical data, so that we can pull information from 20 years ago to say did this person serve on this commission, how long were they on this commission if we are doing some sort of, you know, celebration or something like that. So, this is an enhancement, again, that's been submitted. We do think it would reduce significant staff time in manually entering information into a spreadsheet and we do think that that would be, again, a worthwhile investment for our office and, then, a worthwhile investment for the Council to have some of that information at your fingertips when and if you need to ask us those questions. The dog license event. If this Council recalls, two years ago our office hosted a dog license event at the Storey Bark Park. It was very successful beyond anything that we thought it would be and so we have been in conversation with the Parks Department, who hosts many events throughout the year on how can we incorporate perhaps a dog license element or a dog element. There is a specific event that we are kind of targeting with them to bring in a lot of different dog elements that we can, then, participate and have a dog license element there with all the different dog features. So, stay tuned for -- for that later this year. Like I said, Novus Agenda, Parks and Rec Commission, Transportation Commission, they just started using that and so we are working out I think some of the kinks there, but look forward to their success using this Meridian City Council Meeting Agenda April 16, 2019 – Page 97 of 472 Meridian City Council Workshop April 9, 2019 Page 26 of 39 software for agenda management and, then, rolling that out again with our final commission. Vehicle sharing program or otherwise known as e-scooters and e-bikes. We were heavily involved in that process up to the creation of the RFP. I know that process is now happening. We are out of it a little bit until that concludes and, then, whatever way, shape or form our office is asked to participate and as that moves forward I'm sure that we will do that. Vehicle immobilization, booting, this Council just passed that ordinance, so we are in the process of creating the applications and, then, working through the workflows that would be required to get those drivers licensed properly, which is June 1 is the deadline for that. And, then, the big one, city general elections, an odd year, so the city is having an election. There will be four of these seats that will be listed on that ballot, so our office will be heavily involved in that come election time. And, then, I always like to end on a positive. The CARE values and the Meridian Way. These represent actual comments that our office has received about the work that we do. I'm not going to read them to you, you can read them right there. But this is to say that the staff in the City Clerk's office is committed to the Meridian Way, is committed to the CARE values, is committed to serving the citizens of Meridian and they know who they serve. They know who they work for. They know that it is the 110,000 citizens of the city that they work for and they strive every day to do right by them and I'm proud to be associated with them, I'm proud of the work every day that they do for all of their customers internally and externally. And before I go to the next slide, I'm going to take a little bit of a personal liberty, because I want to thank all of you, because all of you are the Meridian Way. For the last almost three years I have held this position and it's been my honor and my privilege to be the city's clerk. Thanks to you I was able to do that. For almost nine years I have walked into this building, worked for three different departments, started in the Mayor's Office, went to Community Development and now in this position. The citizens of Meridian are lucky to have the seven of you leading, to have the 500 plus full-time employees that work here that are all dedicated. They all know, like I said just a second ago, who their boss is, it's the 110,000 outside of this building. But I want to thank you. It's been my honor and my privilege to hold this position to work with all of you week in and week out, to work with the six other members of the City Clerk's Office and the work that they do. Thank you. And with that -- we try to do this and not do that and I will stand for any questions. De Weerd: Thank you, C.Jay. And -- and I know we can save it for later this week, but you have -- you have been an exemplary employee and leader and I have enjoyed seeing you rise through the ranks and spread your wings and I -- I have said this to you in private and I want to say more, but thank you for your presentation. Thank you and your team for being the example of the Meridian Way and we say that every year, because you are and we appreciate it. You are the first face that many of our citizens see when they walk in the door and that can be either a positive experience or a negative one and you make it a positive one. So, thank you. Council, any questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Meridian City Council Meeting Agenda April 16, 2019 – Page 98 of 472 Meridian City Council Workshop April 9, 2019 Page 27 of 39 Milam: So, you make us cry and, then, ask if we have any questions. So, I'm not going to get sentimental, because I will start crying again. But I do have a question about your presentation. Your event with parks and the dogs, are you trying -- going to possibly include the chipping component that we discussed on that? Coles: Madam Mayor, Members of the Council, Council Member Milam, possibly. The details have not been worked out exactly what we are going to do, how we are going to do it, but that is on the whiteboard at the moment. Milam: Okay. Thanks. Thank you. Great presentation. A lot of work and thanks to your team. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Take the other side. I have found C.Jay to be difficult and argumentative. Coles: Absolutely. Borton: Short tempered. Just really a challenge. Difficult to work with. I have to tease, so -- Coles: Please do. Borton: But -- but I will rad you on the side, but I will say on the record that it's a blessing for Lane county to have you and you're going to be wildly successful, but I am hopeful one day I will get to vote for you in public service, because you are a servant to the core and I just hope I get that chance. Coles: Thank you. De Weerd: Me, too. And I hope you continue to wear blue and orange and not yellow and green. Anything further? Yes, Mr. Bernt. Bernt: C.Jay, Mr. Clerk, it's going to be different looking down and not seeing you. It's going to be different. We spoke at lunch and so these are big -- big things are coming your way no doubt. I believe that -- I have always believed that good things happen to good people and you're one of the best and you have an extraordinarily bright future. So good luck. Don't be a stranger. Coles: I won't. De Weerd: Okay. Coles: Thank you, Madam Mayor, Members of the Council. Meridian City Council Meeting Agenda April 16, 2019 – Page 99 of 472 Meridian City Council Workshop April 9, 2019 Page 28 of 39 Item 9: Ordinances [Action Items] B. Ordinance No. 19-1821: An Ordinance (H-2017-0088 — Linder Village) For Annexation Of Portion Of The Midway Place Subdivision, Recorded In Book 1 Of Plats At Page 33 Of The Ada County Records Within The North % Of Northwest 1/ 4 Of Section 25, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho, As Described In Attachment " A" And Annexing Certain Lands And Territory, Situated In Ada County, Idaho, And Adjacent And Contiguous To The Corporate Limits Of The City Of Meridian As Requested By The City Of Meridian; Establishing And Determining The Land Use Zoning Classification Of 81. 509 Acres Of Land From RUT To C-C Community Business)(63.796 Acres) And R-8 ( Medium Density Residential)(17.713 Acres) Zoning District In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Sum mary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. De Weerd: Thank you, C.Jay, and thank you to your team. Okay. I just noticed and wondered why the heck we had some people in our audience and so, Council, I would ask if we could move Item 9-B before our Action Items under eight, so we can address that business item. Any concerns? Okay. Mr. Clerk, will you, please, read Ordinance 19-1821 under 9-B. Johnson: Thank you, Madam Mayor. Ordinance No. 19-1821, an ordinance, H-2017- 0088, Linder Village, for annexation of a portion of the Midway Place Subdivision, recorded in Book 1 of Plats at page 33 of the Ada county records within the North 1/2 of the Northwest 1/4 of Section 25, Township 4 North, Range 1 West, Boise meridian, Ada county, Idaho, as described in Attachment "A" and annexing certain lands and territory, situated in Ada county, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian as requested by the City of Meridian ; establishing and determining the land use zoning classification of 81.509 acres of land from RUT to C-C, community business, 63.796 acres and R-8, medium density residential, 17.713, acres, zoning district in the Meridian City Code ; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission , as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date. De Weerd: Thank you, Mr. Clerk. Council, you have heard this read by title. Is there anyone who would like to hear it read in its entirety? I'm sure it's a really interesting. Milam: Madam Mayor? Meridian City Council Meeting Agenda April 16, 2019 – Page 100 of 472 Meridian City Council Workshop April 9, 2019 Page 29 of 39 De Weerd: Mrs. Milam. Milam: I move that we approve Ordinance No. 19-1821 with suspension of rules. Cavener: Second. De Weerd: I have a motion and a second to approve Item 9-B. If there is no discussion, Mr. Clerk. Roll call: Borton, absent; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Let the record note that Mr. Borton did step out of the room for that vote to be consistent with previous recusing himself. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: So thank you. We appreciate -- I knew you were here to find out what we have been doing in the city ; right? You need to say it in the record. I did have to ask you a question ; right? Howell: You did. Madam Mayor, Ken Howell. 877 West Main, Suite 1000, Boise. I did have to say that it was actually very fascinating, because as one of the customers of your IT Department and of your City Clerk's office in terms of accessing the information and material on behalf of clients that make application, Meridian does have one of the best systems in the state. I swear there are still some counties that are doing this by quill pen and papyrus and your system really really works well. So, I commend you and the City Council and your staff for the work that they have done and so I really found the presentations kind of interesting, so -- but thank you for advancing us on the agenda. De Weerd: Thank you. And we find it really interesting as well, so -- thank you for your kind words. Milam: You don't have to leave just because we did the ordinance. Item 8: Action Items A. Resolution No. 19-2139: A Resolution Appointing Abbey Hutchins as Youth Commissioner to the Parks and Recreation Commission De Weerd: But you can. Okay. Action Items. 8-A is Resolution 19-2139. This resolution does appoint Abby Hutchins as the youth commissioner to the Meridian Parks and Recreation Commission. Abby has been in front of you on occasion as a member of the Mayor's Youth Advisory Council and with -- we had some attendance issues with our youth Meridian City Council Meeting Agenda April 16, 2019 – Page 101 of 472 Meridian City Council Workshop April 9, 2019 Page 30 of 39 member on the parks commission and Abby had interest and asked to be considered. I would answer any questions you might have. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Doesn't look like we got any questions, so I move that we approve resolution number 19-2139 appointing Abby Hutchins as youth commission to the parks and rec commission. Cavener: Second. De Weerd: I have a motion and a second to approve the resolution 19-2139. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Amendment No. 1 to Oaks Lift Station and Pressure Sewer Reimbursement Agreement for Infrastructure Enhancement Pursuant to Meridian City Code Section 8-6-5 De Weerd: Item 8-B is amendment number one to the Oaks lift station and pressure sewer reimbursement agreement and I will turn this over to Warren. Stewart: Thank you, Madam Mayor, Members of the Council. So, you may recall a few years ago we did a reimbursement agreement for the Oaks lift station with Coleman Homes and in that reimbursement agreement we had identified a -- what we call a service benefit area or, in other words, an area which that lift station would serve and the properties within that service benefit area where the ones that would be responsible to pay for or to help reimburse Coleman for the investment that they had made in the lift station. With the last master plan that we did for the sewer system we made some minor modifications and changes to some of the properties that were along the boundaries of those service areas. We think they are improvements to the long term plan as far as our sewer master plan is concerned, but in order to make that consistent or make the service benefit area consistent with our new master plan we needed to do an amendment to this agreement. So, we have done an amendment to the agreement. The most significant piece of that is just to change the map that's associated with that, that identifies which properties are a part of that and which ones aren't. There were a few other minor modifications. Probably the only other one that's of any significance is at this point there Meridian City Council Meeting Agenda April 16, 2019 – Page 102 of 472 Meridian City Council Workshop April 9, 2019 Page 31 of 39 have been no properties that have come in and asked for use of that. Now, the school district will. Some of the other places out there will, but none of them have at this point. So, Coleman asked that if the ten year, essentially, period, which they are eligible for a reimbursement agreement could be renewed to start now, they could -- you know, they have that option at the end of the term anyway, but they just basically said if we are going to redo this or do an amendment that's one of the things they asked for. We thought we had that signed agreement back to you. They actually signed the agreement at one point, but we decided to make some changes in order to better accommodate commercial developments that might occur out there and they have agreed to that. Talked to their attorney, thought we might have a copy of that agreement here. We don't, but they have indicated that they are fine with it and they will be getting it. So, we are asking for, essentially, your approval for that agreement, so that we can get that process done. We would like to do it today, because we want to get this adjustment done before the school district comes in and asks for a reimbursement agreement for the pump upgrades, which they will be doing as part of the new school that they are putting out there. So, with that I will stand for any questions. De Weerd: Thank you, Warren. Council, any questions? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor. If there are no questions, I move that we approve amendment number one to the Oaks lift station and pressure sewer reimbursement agreement. Milam: Second. De Weerd: I have a motion and a second to approve the request under Item 8-B. Any questions? Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. C. Public Works: Budget Amendment for Well 28 Water Treatment Not to Exceed 225,000 De Weerd: Thank you, Warren. Also under Public Works we have an amendment for Well 28 and I will turn this to Warren. Meridian City Council Meeting Agenda April 16, 2019 – Page 103 of 472 Meridian City Council Workshop April 9, 2019 Page 32 of 39 Stewart: Thank you, Madam Mayor, Members of the Council. So, this item -- as you may recall, we have been for the last several years in a process of putting in iron and manganese filtration systems at various wells across the city that have high levels of iron and manganese in them, which, basically, causes customer concerns. It discolors the water and it causes taste and odor problems, makes these wells difficult to us. We get customer complaints when we do and we have been out there diligently trying to strategically take the wells that are -- are the most significant offenders and put treatment systems on them. One of those wells is Well 28, which is out on Taconic out near BlackRock and this is the -- the most recent well. We have been going through the process of designing and procurement of the filtration equipment and now we are at the final stage where we need to construct the building and the fill -- install the filtration equipment and get that well up and running. This particular project is similar to other ones that we have done. We utilized -- in preparation for the budget for this project we, essentially, used a lot of the information we gleaned from previous projects. In fact, the contractor, which is the low bidder for this project, is the same low bid contractor which did Well 22 over in Bear Creek Park. But, as you know, the construction boom is -- is occurring and the bottom line is the bids came in higher than we anticipated and in order to go ahead and fund this project and complete it this fiscal year as we have planned it's going to take some additional money and so, essentially, we are here today to ask you for the additional money that we -- we need in order to award the bid for this -- to the contractor to complete the well treatment project at Well 28. And with that I will stand for any questions. De Weerd: Thank you, Warren. Council, any questions? Mrs. Little Roberts. Little Roberts: Madam Mayor, seeing no questions, I move that we approve the budget amendment for Well 28 not to exceed 225,000 dollars. Cavener: Second. Bernt: Second. De Weerd: Okay. I have a motion and a second. Chris, in those cases you just choose. Any discussion? Okay. Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Thank you. MOTION CARRIED: ALL AYES. D. Public Works: Award of Bid and Approval of Contract to Irminger Construction for the "Well 28 Water Treatment Facility" Construction Project for a Not-To-Exceed Amount of $944,519.00 Meridian City Council Meeting Agenda April 16, 2019 – Page 104 of 472 Meridian City Council Workshop April 9, 2019 Page 33 of 39 De Weerd: And I assume you are the next item as well. Stewart: I am the next item as well. Thank you. So, this is, basically, the award of the contract to the contractor for the work to finish off Well 28 treatment. We couldn't award the contract until we had the amendment. So, now that we have the amendment we are seeking approval of the contract and I will stand for questions. De Weerd: Hearing none, Mrs. Little Roberts. Little Roberts: Madam Mayor, I move that we approve the award of the bid and approval of the contract for Well 28 treatment facility, not to exceed 944,519 dollars. Milam: Second. De Weerd: Okay. I have a motion to approve Item 8-D. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. Stewart: Thank you. De Weerd: Thank you, Warren. Bongiorno: Warren, do you want to do this one? E. Fire Department: Budget Amendment for Recalled Automated External Defibrillators Not to Exceed $14,526 De Weerd: Okay. Item 8-E is under our Fire Department and since Warren does not want to do that I will turn this to Joe. Bongiorno: I can ask J.D. to come up and do it. So, what you have before you is a budget amendment. We found out through our AED vendor that we have nine AEDs in our possession that have been subject to recall. I did go through and look at the procedures for the recall if they were to fail. It's very lengthy and I don't think the standard lay person would understand what they need to do, especially when there is a person dying in front of them. So, J.D. did talk with Council and they recommended just replacing them. So, what you have in front of you is a budget amendment to replace the nine AEDs at 14,526 dollars. They will give us a reimbursement for the units that we send back to them. So, the amendment request is for 13,401 dollars. De Weerd: Thank you, Joe. Council, any question? Meridian City Council Meeting Agenda April 16, 2019 – Page 105 of 472 Meridian City Council Workshop April 9, 2019 Page 34 of 39 Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, what are they reimbursing us for? Bongiorno: Just sending back the -- the bad units. Milam: How much do they -- Bongiorno: J.D., was it 125 dollars? Milam: Just for the shipping and what about the -- the defective units? Why are they not giving us credit for the -- for the -- Bongiorno: That's the credit we are getting is for the defective units. Milam: A hundred dollars? Bongiorno: It's 125? Hendrick: Yeah. It's -- it's kind of a -- it's an interesting situation. Phillips, who is a large AED manufacturer, they have chosen to have a class one recall and in the recall they say that they will reimburse up to 125 dollars for our specific units that we have. Don't understand that, but they are also having some other issues with cardiac monitors and replacement of those, so -- Milam: And Madam Mayor? De Weerd: Mrs. Milam. Milam: I guess it's two fold, but -- well, how long have we had the units and are we purchasing the units we are getting from the same company? De Weerd: No. Hendrick: No. We have had -- Milam: They looked different in the budget -- Hendrick: Correct. We have had the units since City Hall was built -- I guess '08. My guess would we that time frame. Bongiorno: It's 11 years old. Meridian City Council Meeting Agenda April 16, 2019 – Page 106 of 472 Meridian City Council Workshop April 9, 2019 Page 35 of 39 Hendrick: Yeah. We would choose to move to Zoll, which is currently the -- the manufacturer that we have throughout the city. There are four Phillips AEDs in City Hall, one in water and one in wastewater and, then, we have had three that have been sitting as backups in fire admin. Milam: And those are necessary, the backup ones? Bongiorno: Those are actually going to be given out. One is going to PD, one is going to one of our fire guys, our new ops -- or logistics chief and the third one -- I think that one is our spare just in case. Milam: So, even though we don't really use six we are replacing nine? Bongiorno: Correct. We have -- we are going to be using eight of them and we will have one spare. Milam: Thank you. De Weerd: And I think there was just one or two more years left to when they were going to be replaced -- needed to be replaced. Bongiorno: Yeah. De Weerd: Yeah, it's -- and I think a lot of our conversation is if we know that there is a possible defect, there is a recall and something happened, it's best to replace them. Bongiorno: Exactly. Yeah. For life safety Legal said just replace them. De Weerd: Absolutely. Any further questions? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor. I move that we approve the budget amendment for fire for the recalled AEDs not to exceed 14,526. Milam: Second. De Weerd: I have a motion and a second. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Meridian City Council Meeting Agenda April 16, 2019 – Page 107 of 472 Meridian City Council Workshop April 9, 2019 Page 36 of 39 MOTION CARRIED: ALL AYES. F. Appointment of Chris Johnson as Interim City Clerk De Weerd: Item 8-F is the appointment of Chris Johnson as the interim city clerk. As we all are aware we are losing our appointed city clerk and we -- I ask that you approve our -- our deputy clerk Chris Johnson as the interim as we go through the search process. Milam: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Unless there is any comments -- I don't see anybody piping up. I move that we appoint Chris Johnson as the interim city clerk effective 5:00 p.m., Friday, April 12th. Milam: Second. De Weerd: I have a motion and a second. Any discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 9: Ordinances [Action Items] A. First Reading of Ordinance No. 19- 1822: An Ordinance Amending Title 1, Chapter 7, Section 5, Paragraph (A) (2) Of The Meridian City Code, Regarding Days And Time Of The City Council Work Sessions And Regular Meetings; And Providing An Effective Date. De Weerd: Thank you so much, Council. Item 9-A is Ordinance 19-1822. Mr. Clerk, will you, please, read this by title. Johnson: Thank you, Madam Mayor. Ordinance No. 19-1820, an ordinance amending Title 1, Chapter 7, Section 5, Paragraph A-2 of the Meridian City Code regarding days and time of the City Council work sessions and regular meetings and providing an effective date. De Weerd: You have heard this read by title. Council, if there is no questions, I would entertain a motion. First reading? So -- oh. In two weeks. Okay. We will put this on our next agenda. Thank you. Meridian City Council Meeting Agenda April 16, 2019 – Page 108 of 472 Meridian City Council Workshop April 9, 2019 Page 37 of 39 Item 10: Future Meeting Topics De Weerd: Item 10 is our Future Meeting Topics. Is there is nothing under that, there are a couple of events that are going on in the community, also listed in the Community Calendar. We have our Hands Only CPR on April 10th from 2:00 to 2:45 at the Public Safety Training Center. The Idaho Fish and Game fishing trailer event is at Settlers Park from 4:00 to 8:00 on Wednesday, April 10th. We have our volunteer appreciation luncheon and that is this Thursday, April 11th, at 11:00 a.m. We would love to have you join us. And, finally, the MS walk this Saturday in Kleiner Park. Registration is at 9:00 and the walk begins at 10:00. De Weerd: With that, if there is nothing further, I would entertain a motion to adjourn into Executive Session. Milam: Madam Mayor, before we do that -- De Weerd: Mrs. Milam. Milam: Since this is a workshop and we didn't really do department reports, I just wanted to remind everybody -- or let you know, if it's not already on your calendar, Friday -- did you mention the Arbor Day? Arbor Day tree planting at Peregrine Elementary School at 1:30. Cavener: With the tree guy. Milam: The tree guy? Cavener: Yeah. Johnny Appleseed guy. Milam: Right. He is going to be there, so -- it starts inside the gym and then -- and, then, the ceremony will take place outside. Milam: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I just wanted to thank Mr. Coles for a great three years as our city clerk. I have been real fortunate, Madam Mayor, to have C.Jay be a coworker and a friend and a peer and I'm really going to miss him and I just think to echo Council Member Borton's comments, you know, C.Jay I'm sure growing up would be asked a lot is Brent Coles your dad and I think what we are really going to see is a lot of people are going to start asking Brent Coles if C.Jay is his son. And -- and I'm just -- I'm proud to know you. I'm proud to call you a friend and really best of luck in your next chapter. De Weerd: Hear. Hear. And that's also on Friday. Meridian City Council Meeting Agenda April 16, 2019 – Page 109 of 472 Meridian City Council Workshop April 9, 2019 Page 38 of 39 Cavener: Bring your Dr. Peppers. Item 11: Executive Session A. Executive Session Per Idaho State Code 74-206(1)(d): To Consider Records That Are Exempt From Disclosure As Provided In Chapter 1, Title 74, Idaho Code; 74 -206(1)(f): To Communicate With Legal Counsel For The Public Agency To Discuss The Legal Ramifications Of And Legal Options For Pending Litigation, Or Controversies Not Yet Being Litigated But Imminently Likely To Be Litigated; And 74 -206(1)(i): To Engage In Communications With A Representative Of The Public Agency's Risk Manager Or Insurance Provider To Discuss The Adjustment Of A Pending Claim Or Prevention Of A Claim Imminently Likely To Be Filed . De Weerd: Okay. Item 11-A is Executive Session. Do I have a motion? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move we go into Executive Session pursuant to Idaho State Code 74- 206(1)(d),(f) and(i). Cavener: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (4:56 p.m. to 6:26 p.m.) De Weerd: Okay. I would entertain a motion to come out of Executive Session. Borton: Motion to come out of Executive Session. Cavener: Second. Meridian City Council Meeting Agenda April 16, 2019 – Page 110 of 472 Meridian City Council Workshop April 9, 2019 Page 39 of 39 De Weerd: I have a motion and a second to come out of Executive Session. All those in favor say aye. All ayes. MOTION CARRIED: ALLAYES. De Weerd: Do I have a motion to adjourn? Borton: I move we adjourn. Palme: Second. De Weerd: All those in favor. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 6:27 P.M. (AUDIO REC RDING ON FILE OF THESE PROCEEDINGS) MAYOR TA Y DE WEERD DATE APPROVED PIED AU(,� ATTEST: CHRIS J51HNS(M - INTERIM CITY CLERK ° w 2 city of E ID�A�� ; IDAHO s� SEAL Of cQ/rE IDIANt--IZ �J CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 4 A Project File Name/Number: Item Title: Proclamation for Week of the young Child Meeting Notes: 0 I TEM SHEET C ouncil Agenda I tem - 4.A . Presenter: Estimated Time f or P resentation: Title of I tem - Week of the Young C hild AT TAC HM E NT S: Description Type Upload D ate P roclamation Cover Memo 4/3/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 4 of 214 Meridian City Council Meeting Agenda April 9, 2019 – Page 5 of 214 ��EIDIZIAN*,----- DAHO CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 5 A Project File Name/Number: Item Title: Approve Minutes of March 5,, 2019, City Council Special Meeting Agenda Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.A . Presenter: Estimated Time f or P resentation: Title of I tem - Approve M inutes of M arch 5, 2019 C ity C ouncil S pecial M eeting AT TAC HM E NT S: Description Type Upload D ate Minutes Minutes 4/5/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 6 of 214 Meridian City Council Special Meeting March 5, 2019 The Meridian City Council special meeting was called to order at 5:31 pm on Tuesday, March 5, 2019 by Mayor, Tammy de Weerd. Members Present: Anne Little Roberts, Treg Bernt, Genesis Milam, Luke Cavener, Joe Borton and Mayor de Weerd Staff Present: C.Jay Coles and Bill Nary. Item 1. Roll-call Attendance: X Anne Little Roberts X Joe Borton O Ty Palmer X Treg Bernt __X__ Genesis Milam __X__ Luke Cavener X Mayor Tammy de Weerd Item 2. Adoption of the Agenda: Cavener: I move we Adopt the Agenda Milam : Second De Weerd: It has been moved and second to Adopt the Agenda as published. All those in favor. ALL AYES MOTION CARRIED Item 3. Executive Session Executive Session per Idaho Code 74-206(1)(c): to acquire an interest in a real property which is not owned by a public agency. Borton: I move we go into Executive Session as per Idaho State Code 74-206(1)(c). Cavener: Second. De Weerd: It has been moved and seconded to go into Executive Session. All those in favor ALL AYES MOTION CARRIED. Meridian City Council Meeting Agenda April 9, 2019 – Page 7 of 214 Into Executive Session at 5:31 pm Out of Executive Session at 5:50 pm Borton: I move we adjourn the Executive Session. Cavener: Second. De Weerd: It has been moved and seconded to come out of Executive Session. All those in favor ALL AYES MOTION CARRIED. Borton: Move to adjourn. Cavener: Second. De Weerd: A motion and a second to adjourn. All in favor ALL AYES MOTION CARRIED. MEETING ADJOURNED AT 5:50 pm (AUDIO ON FILE OF THESE PROCEEDINGS) I_1»0-191Tl M 10 Tammy de Weerd,ayNi oT----- ATTEST: Lo C.J CO ITY CLERK C��E IDIAN*------IZ CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 5 B Project File Name/Number: Item Title: Approve Minutes of March 19, 2019, City Council Special Meeting Agenda Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.B . Presenter: Estimated Time f or P resentation: Title of I tem - Approve M inutes of M arch 19, 2019 City Council Special M eeting AT TAC HM E NT S: Description Type Upload D ate Minutes Minutes 4/5/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 9 of 214 Meridian City Council Special Meeting March 19, 2019 The Meridian City Council special meeting was called to order at 5:02 pm on Tuesday, March 19, 2019 by Mayor, Tammy de Weerd. Members Present: Anne Little Roberts, Ty Palmer, Treg Bernt, Luke Cavener, Joe Borton and Mayor de Weerd Staff Present: C.Jay Coles and Bill Nary. Item 1. Roll-call Attendance: X Anne Little Roberts X Joe Borton X Ty Palmer X Treg Bernt __O__ Genesis Milam __X__ Luke Cavener X Mayor Tammy de Weerd Item 2. Adoption of the Agenda: Borton: I move we Adopt the Agenda Cavener: Second De Weerd: It has been moved and second to Adopt the Agenda as published. All those in favor. ALL AYES MOTION CARRIED Item 3. Executive Session Executive Session per Idaho State Code 74-206(1) (f) To communicate with legal counsel for the public agenc y to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement; and (i) To engage in communications with a representative of the public agency’s risk manager or insurance provider to discuss the adjustment of a pending claim or prevention of a claim imminently likely to be filed. The mere presence of a representative of the public agency’s risk manager or insurance provider at an executive session does not satisfy this requirement Borton: I move we go into Executive Session as per Idaho State Code 74-206(1)(f) and (i) Meridian City Council Meeting Agenda April 9, 2019 – Page 10 of 214 Cavener: Second. De Weerd: It has been moved and seconded to go into Executive Session. All those in favor ALL AYES MOTION CARRIED. Into Executive Session at 5:02 pm Out of Executive Session at 6:05pm Borton: I move we adjourn the Executive Session. Cavener: Second. De Weerd: It has been moved and seconded to come out of Executive Session. All those in favor ALL AYES MOTION CARRIED. Borton: Move to adjourn. Cavener: Second. De Weerd: A motion and a second to adjourn. All in favor ALL AYES MOTION CARRIED. MEETING ADJOURNED AT 6:05 pm (AUDIO ON FILE OF THESE PROCEEDINGS) APPROVED: Tammy de. eerd, Mayor ATTEST: (JJA t Y C lES, CITY CLERK C'.jQ/rE IDIAN*,---,FZ CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 5 C Project File Name/Number: Item Title: Release of Temporary Construction Easement for Timberline Subdivision Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.C. Presenter: Estimated Time f or P resentation: Title of I tem - Release of Temporary C onstruction E asement for T imberline S ub AT TAC HM E NT S: Description Type Upload D ate Release of Temporary Construction E asement A greements / C ontracts 4/4/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 12 of 214 ADA COUNTY RECORDER Phil McGrane 2019-028380 BOISE IDAHO Pgs=1 BONNIE OBERBILLIG 04/10/2019 10:09 AM CITY OF MERIDIAN, IDAHO NO FEE RELEASE OF EASEMENT TYPE OF EASEMENT BEING RELEASED: TEMPORARY CONSTRUCTION EASEMENT GRANTEE: CITY OF MERIDIAN GRANTOR: MERLE A. AND F. LAVERN HANSEN TRUST AND ITS SUCCESSORS AND ASSIGNS WHEREAS, by easement dated December 17, 2013 and recorded as Instrument Number 113135115 in the records of Ada County, State of Idaho, an easement of the type and nature set forth in the above - captioned title was granted to the City of Meridian, an Idaho Municipal Corporation, over and across the real property legally described therein. WHEREAS, the continuance of this easement is no longer necessary or desirable. NOW, THEREFORE, in consideration of the premises, the said City of Meridian does hereby vacate, relinquish, release and abandon the said rights and easements hereinabove referred to and described, with the intent that the same shall forthwith cease and be extinguished. IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its proper officers thereunto duly authorized this ay of April, 2019. CITY OF MERIDIAN Tammy de,W9 rd, Mayor Attest by 0,�hy Coles, City Clerk STATE OF IDAHO, ss. County of Ada This record was acknowledged before me on (date) by Tammy de Weerd and C.Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Signature My Commission Expires: CjQ/rE IDIZNIA*,---- CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 5 D Project File Name/Number: Item Title: Release of Water and Sewer Easement for Timberline Subdivision Meeting Notes: rte✓ I TEM SHEET C ouncil Agenda I tem - 5.D. Presenter: Estimated Time f or P resentation: Title of I tem - Release of Water and S ewer E asement for T imberline S ub AT TAC HM E NT S: Description Type Upload D ate E asement Cover Memo 4/8/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 14 of 214 ADA COUNTY RECORDER Phil McGrane 2019-028381 BOISE IDAHO Pgs=2 BONNIE OBERBILLIG 04/10/2019 10:09 AM CITY OF MERIDIAN, IDAHO NO FEE FULL RELEASE OF EASEMENT TYPE OF EASEMENT BEING RELEASED: SANITARY SEWER AND WATER MAIN GRANTEE: CITY OF MERIDIAN GRANTOR: MERLE A. AND F. LAVERN HANSEN TRUST AND ITS SUCCESSORS ANX ASSIGNS WHEREAS, by easement dated December 17, 2013 and recorded as Instrument Number 113135116 in the records of Ada County, State of Idaho, an easement of the type and nature set forth in the above - captioned title was granted to the City of Meridian, an Idaho Municipal Corporation, over and across the real property legally described therein. WHEREAS, the continuance of this easement is no longer necessary or desirable. NOW, THEREFORE, in consideration of the premises, the said City of Meridian does hereby vacate, relinquish, release and abandon the said rights and easements hereinabove referred to and described, with the intent that the same shall forthwith cease and be extinguished. IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its proper officers thereunto duly authorized this 614�" day of April, 2019. Tammy de Weerd, Mayor Attest by C.Jay Coles, City Clerk STATE OF IDAHO, : ss. County of Ada This record was acknowledged before me on (date) by Tammy de Weerd and C.Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature My Commission Expires: 'SIovia+are- 4- 2notpaq,,�, Meridian City Council Meeting Agenda April 9, 2019 — Page 15 of 214 GRANTEE: CITY OF MERIDIAN Tammy de d, Mayor Atte4b b . City Clerk STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on L1'alA (date) by Tammy de Weerd and C.Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. COMMISSION #67390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/21 Sanitary Sewer and Water Main Easement a � Notary Signature My Commission Expires: � 0 a �' REV. 03/26/2018 Cmotif S IDIAN*------EZ CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 5 E Project File Name/Number: Item Title: Timberline Subdivision Phase 1 Final Plat Sanitary Sewer Easement Meeting Notes: Yi I TEM SHEET C ouncil Agenda I tem - 5.E . Presenter: Estimated Time f or P resentation: Title of I tem - T imberline Subdivision P hase 1 F inal Plat S anitary S ewer E asement AT TAC HM E NT S: Description Type Upload D ate E asement Cover Memo 4/5/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 16 of 214 Project Name (Subdivision): Timberline Subdivision Sanitary Sewer Easement Number: 'I Identify this Easement by sequential number if Project contains more than one sanitary sewer easement. ( See Instructions for additional information). ADA COUNTY RECORDER Phil McGrane 2019-028382 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 04/10/2019 10:11 AM CITY OF MERIDIAN, IDAHO NO FEE SANITARY SEWER EASEMENT THIS Easement Agreement, made this Wn day of k0y:, I ' 20A-9between Mark Bailey, Bailey Investments LLC ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY' UNDERSTOOD AND AGREED, by and between the pal -ties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. Sanitary Sewer Easement REV. 03/26/18 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 1 8 o f 2 1 4 GRANTEE: CITY OF MERIDIAN i Tammy de W City Clerk STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on L -V9 ' � q (date) by Tammy de Weerd and C.Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. CHARLENEdWAY COMMISSION #67390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3128/22 Sanitary Sewer Easement wmolru uh�= Notary Signature rIn� My Commission Expires: c�'a� 0 a� REV. 03/26/18 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 2 0 o f 2 1 4 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 2 1 o f 2 1 4 �/E IDIA,ISN-- �J CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 5 F Project File Name/Number: Item Title: Timberline Subdivision Phase 1 Final Plat Sanitary Sewer and Water Main Easement M Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.F. Presenter: Estimated Time f or P resentation: Title of I tem - T imberline Subdivision P hase 1 F inal Plat S anitary S ewer & Water M ain Easement AT TAC HM E NT S: Description Type Upload D ate E asement Cover Memo 4/5/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 22 of 214 ADA COUNTY RECORDER Phil McGrane 2019-028383 BOISE IDAHO Pgs=6 BONNIE OBERBILLIG 04/10/2019 10:12 AM CITY OF MERIDIAN, IDAHO NO FEE Project Name (Subdivision): Timberline Subdivision Sanitaa Server & Water Main Easement Number: I Identify this Easement by sequential number if Project contains more than one easement of this type. ( See Instructions for additional information). THIS Easement Agreement, made this q -k" day of !\)p�A, 20 _between Mark Bailey, Bailey lQvestments LLC ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the Sanitary Sewer and Water Main Easement REV. 03/26/2018 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 2 4 o f 2 1 4 GRANTEE: CITY OF MERIDIAN ay Coles, City Clerk STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on 14-q "t q (date) by Tammy de Weerd and C.Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. stamp) COMMISSION W� NOTARY PUBLIC MY COMMISSION EXSTATE OF pIR S Notary Signature My Commission Expires: Sanitary Sewer and Water Main Easement REV, 03/26/2018 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 2 6 o f 2 1 4 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 2 7 o f 2 1 4 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 2 8 o f 2 1 4 �/rE IDIN�IA*,---, DAHO CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 5 G Project File Name/Number: Item Title: Timberline Subdivision Phase 1 Final Plat Sanitary Sewer and Water Main Easement #2 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.G. Presenter: Estimated Time f or P resentation: Title of I tem - T imberline Subdivision P hase 1 F inal Plat S anitary S ewer & Water M ain Easement #2 AT TAC HM E NT S: Description Type Upload D ate E asement Cover Memo 4/5/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 29 of 214 Proiect.Name (Subdivision): Timberline Subdivision SanitarySewer & Water Main Easement Number: 2 Identify this Easement by sequential number if Project contains more than one easement:of this type. ( See Instructions for additional information). ADA COUNTY RECORDER Phil McGrane 2019-028384 BOISE IDAHO Pgs=6 BONNIE OBERBILLIG 04/10/2019 10:12 AM CITY OF MERIDIAN, IDAHO NO FEE SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement, made this day of �, 20 \Cj between Mark Bailey, Bailey igvestments LLC ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be.necessaryto maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE; in consideration of the benefits to be received by the Grantor, and other good and valuable consideration; the Grantor does hereby give, grant and convey unto the Grantee the right -of way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs .or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the Sanitary Sewer and Water Main Easement TRV. 03/26/2018 Meridian City Council Meeting Agenda April 9, 2019 — Page 30 of 214 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 3 1 o f 2 1 4 GRANTEE: CITY OF MERIDIAN STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on LA41 (date) by Tammy de Weerd and C.Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. CHAM ENE WAY NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 Notary Signature r� My Commission Expires: 3 `oq -A— Sanitary Sewer and Water Main Easement REV. 03/26/2018 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 3 3 o f 2 1 4 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 3 4 o f 2 1 4 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 3 5 o f 2 1 4 �`wEIDIZIAN, I DAHO CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 5 H Project File Name/Number: Item Title: Waiver of Contingency Related to Purchase and Sale Agreement for 615 NW 3 rd St. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.H. Presenter: Estimated Time f or P resentation: Title of I tem - Waiver of Contingency Related to Purchase and S ale Agreement for 615 NW 3rd St. AT TAC HM E NT S: Description Type Upload D ate Waiver of contingency document A greements / C ontracts 4/4/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 36 of 214 DO NOT RECORD WAIVER OF CONTINGENCY RELATED TO RESIDENTIAL REAL PROPERTY PURCHASE AND SALE AGREEMENT 615 NW 3" STREET, MERIDIAN IDAHO THIS WAIVER OF CONTINGENCY is executed this 9th day of April 2019 by the City of Meridian, a municipal corporation organized, existing and authorized under Chapter 1, Title 50, Idaho Code ("Buyer"). RECITALS A. On the 18'h day of July 2018, Buyer entered into the above -captioned agreement to purchase real property ("Agreement"). B. The Agreement contained a pre -purchase contingency (Agreement Section 5.6) making the purchase of the Property expressly contingent Buyer receiving preliminary approval of a Lot Line Adjustment and a land trade agreement with an adjacent property. C. The required contingencies have not taken place, but Buyer desires to waive the contingencies and proceed to closing in accordance with the remaining terms and conditions of the Agreement. NOW, THEREFORE, in consideration of foregoing recitals, the Buyer declares the following: Buyer hereby waives the contingencies set forth in Section 5.6 of the Agreement and desires to proceed to closing in accordance with the remaining terms and conditions of the Agreement. EXECUTED and effective as of the date first above written. BUYER: CITY OF MERIDIAN Mayor Tq�3_/de Weerd Page 1 of 1 �j�/rE IDIZ IAN,*-- �J CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 5 I Project File Name/Number: Item Title: Fire Hose Testing Service Agreement With Firemark Equipment Testing Services Meeting Notes: 9 APPROVED I TEM SHEET C ouncil Agenda I tem - 5.I . Presenter: Deputy Chief J oe B ongiorno Estimated Time f or P resentation: 5 minutes Title of I tem - F ire Hose Testing S ervice Agreement with Firemark E quipment Testing Services Merid ian F ire is req uesting C ity C ounc il to approve an agreement with F iremark Eq uipment Tes ting S ervices to c o nduct physic al ins p ectio ns, pres s ure tes ts and provid e tes t d o cumentation on o ur fire ho s e required by the Natio nal F ire P rotectio n Assoc iatio n’s s tand ard on ho s e tes ting. AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 3/29/2019 Hose Testing Agreement A greements / C ontracts 3/29/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 38 of 214 Meridian Fire Department 33 E. Broadway Avenue, Suite #210 Meridian, ID 83642 Phone 208-888-1234 www.meridiancity.org April 1, 2019 MEMORANDUM TO: City Council & Mayor CC: Chief Niemeyer and Division Chief Winkler FROM: Division Chief Justin Winkler RE: Fire Hose Testing Agreement Meridian Fire is requesting City Council to approve an agreement with Firemark Equipment Testing Services to conduct physical inspections, pressure tests and provide test documentation on our fire hose required by the National Fire Protection Association’s standard on hose testing. The Fire Department does not have any qualified staff to conduct this testing process. Cost is .22 cents per foot for approximately 30,000 feet of hose with a not to exceed amount of $7,500.00. This item was accounted for in our operating budget and we have sufficient funds in our equipment maintenance budget line for this testing. Meridian City Council Meeting Agenda April 9, 2019 – Page 39 of 214 f, ft fiM> R EQUI �EN1' TE I1�T S R�IIC _ , L C 2019 FIRE HOSE TESTING AGREEMENT This agreement is entered into by and between Firemark Equipment Testing Services, LLC (hereinafter known as, Firemark) a Limited Liability Company, doing business in and under the laws of the State of Idaho, and Meridian Fire Department, a municipal corporation, district or political subdivision of the State of Idaho (hereinafter known as, Department). 1. Department hereby engages Firemark and Firemark agrees to conduct physical inspections, pressure tests and to provide test documentation on the fire hoses of Department, according to the National Fire Protection Association 1962 Standard for the Inspection, Care, and Use, of Fire Hose, Couplings, and Nozzles and the Service Testing of Fire Hose, 2018 edition (hereinafter known as, NFPA Standard). a. Firemark shall conduct a physical inspection, prior to pressure testing, as specified in Section 4.5 of NFPA Standard. All hoses failing physical inspection shall be tagged and removed from service, without being pressure tested. Department shall repair and be responsible for the service testing of all hoses failing physical inspection. b. Firemark shall conduct service pressure test in accordance with Chapter 4.8 of NFPA Standard. Service test pressure will be as specified in 4.8.2.1 of NFPA Standard, unless Department specifies lower service test pressure (See Department's Special Instructions). Firemark shall not test any hoses higher than 400 psi, this being agreed with the Department by the signing of this agreement. c. Firemark, within thirty - (30) days of completed service, shall deliver to Department final test documentation. Documentation provided on CD, to include date of test, service test pressure, diameter, length, identification, test results as to each length of hose and a hard copy of summary reports for all hoses. d. Firemark shall provide hydrostatic equipment required to perform Department's hose test. e. Department shall provide Firemark a suitable location for performance of the service test. The location shall include adequate water and electrical source for Firemark's hydrostatic equipment, which water and electric power shall be provided by Department. f. Department shall provide Firemark a suitable area for the storage of such hoses as may require drying. Firemark shall notify Department of hoses that require drying. g. Department shall make available to Firemark all hoses to be tested at the time and place established for the conduct of the service testing procedures and shall disclose to Firemark any known defects or dangerous conditions therein. h. Department will assemble any specialty hose packs (i.e. g-rassss packs, forestry packs) following testing by Firemark. 2. The service test to commence on April 15 D ( � I � 3. Based on the footage estimate provided to Firemark, Department agrees to pay Firemark 22 cents per foot, times 30,000 feet; with actual hose tested per documentation being used for billing which may increase or decrease the rate per foot, with the maximum cost to Department not to exceed $7,500.00, with the understanding that Firemark shall not test more than 35,000 feet. Full payment due upon delivery by Firemark of its final test documentation. 4. To the extent allowed by law, Department agrees to release and to defend, indemnify and hold Firemark harmless from any claims, liabilities, demands, damages or actions for property damage, personal injury or death, and any claims incident thereto, including attorney fees and costs incurred in defense thereof, arising out of or relating to the failure for any reason of any hose tested and certified by Firemark unless it can be established by clear and convincing evidence that Firemark breached its obligation to test said hose and accurately report the result thereof in accordance with the terms of this contract and that said hose was not, as of the date tested, in fact capable of withstanding the standard test pressure established by the said NFPA Standard when tested according to the procedures therein. 5. In the event of suitor litigation arising out of or relating to this agreement, the prevailing party in such action shall be entitled to recover judgment for its reasonable attorney fees as may be awarded by the Court in which such suit or action is tried, heard or decided, and any appeal there from. 6. Firemark will provide documentation in the following form: Hardcopy Summary Reports and CD with complete test documentation in Microsoft Excel format, 7. _N/A_ (Initial to accept) If Initialed, Department requests Firemark to establish an initial Hose Records Management System (HRMS). This system will be a manual based system in either notebook(binder) or Index card format, unless otherwise agreed upon. If accepted, there will be an additional _N/A dollar fee. Details have been discussed with department prior to acceptance. DEPARTMENT'S SPECIAL TF1 Dated this day of 1200 .20.1 FIREMARK EQUIPMENT TESTING SERVICES, LLC S gnature Ron Lloyd, Member/Owner �. Dated this —tt day of ,20-k AUTHO DEPARTMENT REPRESENTATIVE Signature Title. Clrnmta ,t u—nA , HadoY' DEPARTMENT COPY E IDIZNIA*,---- CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 5 J Project File Name/Number: H-2019-0016 Item Title: Addendum to Development Agreement for Eagle Commons at Overland MDA With James L. Kissler, LLC. Located North of E. Overland Road and East of S. Eagle Road Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.J . Presenter: S onya Allen Estimated Time f or P resentation: 2-3 minutes Title of I tem - Addendum to Development Agreement for Eagle Commons at Overland M D A- H-2019-0016 with J ames L. Kissler, L L C located north of E . Overland Rd. and east of S. Eagle Rd., in the S W 1/4 of S ection 16, Township 3 N., Range 1E Addendum to the Development A greement between the C ity of Meridian and J ames L . K issler, L L C for the E agle C ommons at Overland MD A-H-2019-0016. Original D A recorded November 2, 2016 as I nstrument No. 2016-106278. AT TAC HM E NT S: Description Type Upload D ate A ddendum D A -E agle Commons at O verland-H-2019-0016 A greements / C ontracts 4/3/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 41 of 214 ADA COUNTY RECORDER Phil McGrane 2019-028379 BOISE IDAHO Pgs=6 BONNIE OBERBILLIG 04/10/2019 10:09 AM CITY OF MERIDIAN, IDAHO NO FEE PARTIES: 1. City of Meridian 2. fames A. Kissler, LLC, Owner/Developer THIS ADDENDUM DEVELOPMENT AGREEMENT is made and entered into this 00 day of , 2019, (ADDENDUM), by and between City of Meridian, a municipal corporation of the State of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho and James L. IGssler, LLC, whose address is 1125 W. Amity Road, Boise, Idaho 83705, hereinafter called OWNER/DEVELOPER, URN -F -F. -M A. CITY and OWNER/DEVELOPER entered into that certain Development Agreement that was recorded on November 2, 2016 in the real property records of Ada County as Instrument No. 2016-106278 CDEVELOPMENT AGREEMENT"). B. CITY and OWNER/DEVELOPER now desire to amend the Development Agreement, which terms have been approved by the Meridian City Council in accordance with Idaho Code Section 676511. NOW, THE REF ORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: OWNER/DEVELOPER shall be bound by the terms of the Development Agreement recorded in the records of Ada County as Instrument No. 2016-106278 on November 2, 2016, except as specifically amended as follows: 5.1. Owner/Developer shall develop the Property in accordance with the following Special conditions: a. The subject property shall develop in substantial compliance with the conceptual development plan included in Exhibit "A". b. A 10 -foot wide multi -use pathway shall be constructed along the north side of the Five Mile Creek from the west to the east boundary of the site as set forth in the Pathways Master Plan. Landscaping is required to be installed on each side of the pathway along the DEVELOPMENT AGREEMENT — EAGLE COMMONS AT OVERLAND MDA H-2019-0016 PAGE 1 OF 5 Meridian City Council Meeting Agenda April 9, 2019 – Page 43 of 214 Meridian City Council Meeting Agenda April 9, 2019 – Page 44 of 214 provided, no subsequent alteration, amendment, change or addition to this Addendum shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. a. Except as herein provided, no condition governing the uses and/or conditions governing development of the subject Property herein provided for can be modified or amended within the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 6. This Addendum shall be effective as of the date herein above written. 7. Except as amended by the Addendum, all terms of the previous Agreements shall remain in full force and effect. ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER/DEVELOPER: James A. Kissler, LLC By: CITY OF MERIDIAN By:� Mayor T de Weerd ATS 1 l� Lit(y Col City Clerk DEVELOPMENT AGREEMENT - EAGLE COMMONS AT OvERLAND MDA H-2019-0016 PAGE 4 OF 5 STATE OF IDAHO ) ss: County of Ada, On this � day of / 2019 before me, the undersigned, allotary Public in and for said State, personalty appeared J' /" known or identified to me to be the / 11e*11 r of James A. Kissler, LLC, and acknowledged to me that he executed the same on behalf of said company. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. WNDRJODELEON (SEAL NOTARY MW-S[AMOFIDW OOMMISSION NUMBER 66823 W COMMUION E?(PlM O -274M STATE OF IDAHO ) *l County of Ada Notary Public for Idaho Residing at: 641 •i2, My Commission Exp eir s: On this q4" day of Ic,pr\ k , 2019, before me, a Notary Public, personally appeared Tammy de Weerd and-'Jay-Eeles, know or identified to me to be the Mayor R j Chri 5 and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that p� 5o G� executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. �Pw-b (LQ We ( �RLENE WAY Notary Public for daho COMMISSION #67390 Residing at: QJ®QAAj , pdako NOTARY PUBLIC STATE OF IDAHO Commission expires: 9L-2 • a0 a MY COMMISSION EXPIRES 3/28/22 DEVELOPMENT AGREEMENT - EAGLE COMMONS AT OVERLAND NIDA H-2019-0016 PAGE 5 OF 5 Meridian City Council Meeting Agenda April 9, 2019 – Page 47 of 214 C/rE IDIZ IA*,----N CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 5 K Project File Name/Number: H-2017-0088 Item Title: Development Agreement for Linder Village With Lynx Investments, LLLP (Owner, C.C.P.D, Inc. (Owner), High Desert Development, Inc. and DMG Real Estate Partners, LLC (Developers) Located at the SE Corner of N. Linder Road and W. Chinden Blvd. at 1225 W. Chinden Blvd. Meeting Notes: 9 APPROVEO *'000�� -...O� I TEM SHEET C ouncil Agenda I tem - 5.K . Presenter: S onya Allen Estimated Time f or P resentation: 2-3 Title of I tem - D evelopment Agreement for L inder Village (H-2017-0088) with Lynx Investments, L L L P (Owner), C .C .P.D ., Inc. (Owner), High Desert Development, Inc. and D M G Real Estate Partners, L L C (D evelopers) located at the southeast corner of N. L inder Road and W. Chinden Blvd. at 1225 W. Chinden Blvd. D evelopment Agreement between the City of Meridian and Lynx I nvestments, L L L P (O W NE R), C .C .P.D ., I nc.,(O W NE R), High Desert D evelopment, I nc., and D MG Real E state Partners, L L C (D E V E L O P E R S) f or L inder Village-H-2017-0088 (P arcel No's: S0425223011; S0425212480; S0425212420) AT TAC HM E NT S: Description Type Upload D ate D A-L inder Village-H-2017-0088 A greements / C ontracts 4/4/2019 E xhibit A-L inder Village-H-2017-0088 E xhibit 4/4/2019 E xhibit C-L inder V I llage-H-2017-0088 E xhibit 4/4/2019 E xhibit B - F indings E xhibit 4/4/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 48 of 214 ADA COUNTY RECORDER Phil McGrane 2019-028376 BOISE IDAHO Pgs=72 BONNIE OBERBILLIG 04/10/2019 10:08 AM CITY OF MERIDIAN, IDAHO NO FEE DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. Lynx Investments, LLLP, Owner 3. C.C.P.D., Inc., Owner 4. High Desert Development, Inc. and DMG Real Estate Partners, LLC, Developers THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this �, day of Ap"L' , 2019, by and between City of Meridian, a municipal corporation of the State of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and Lynx Investments, LLLP whose address is 712 N. Troutner Way, Boise, Idaho 83712 and hereinafter called OWNER and C.C.P.D., Inc., whose address is P.O. Box 203, Pendleton, Oregon 97801, hereinafter called OWNER and High Desert Development, Inc., whose address is 712 N. Troutner Way, Boise, Idaho 83712 and DMG Real Estate Partners, LLC, whose address is 2537 W. State Street, Suite 110, Boise, ID 83702 hereinafter called DEVELOPERS. RECITALS: 1.1 WHEREAS, Owner is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS, Idaho Code § 67-6511A provides that cities may, by ordinance, require or permit as a condition of zoning that the Owner and/or Developers make a written commitment concerning the use or development of the subject Property; and 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section 11-513-3 of the Unified Development Code ("UDC"), which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.4 WHEREAS, Owner and/or Developers have submitted an application for the annexation and zoning of 81.51 acres of land, described in Exhibit "A", to the C -C (Community Business) and R-8 (Medium Density Residential) zoning districts, under the Unified Development Code, which generally describes how the Property will be developed and what improvements will be made; and DEVELOPMENT AGREEMENT— LINDER VILLAGE (H-2017-0088) PAGE 1 OF 12 Meridian City Council Meeting Agenda April 9, 2019 — Page 49 of 214 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 5 0 o f 2 1 4 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 5 1 o f 2 1 4 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 5 2 o f 2 1 4 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 5 3 o f 2 1 4 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 5 4 o f 2 1 4 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 5 5 o f 2 1 4 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 5 6 o f 2 1 4 AC104OWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER: Lynx Investments, LLLP By: Jo eph D. _ uarte Its: General Partner DEVELOPERS: DMG Real Estate Partners, LLC 2�m' e� �-\ aV By: L. David McKinney Its: Member/Manager u_I _ 1=10 By: I Mayor T& m de Weerd C.C.P.D., Inc. By: Ted C. Carner Its: President High Desert Development, Inc. s� By: Jos ph D. uarte Its: President ATTEST: .Jay does, City Clerk DEVELOPMENT AGREEMENT - LINDER VILLAGE (H-2017-0088 PAGE 9 OF 12 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 5 8 o f 2 1 4 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 5 9 o f 2 1 4 STATE OF IDAHO ) ss County of Ada On this C14 day of AM,1 , 2019, before me, a Notary Public, personally appeared Tammy de Weerd and Jay Coles, know or identified tome to be the Mayor !�y and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that, ly 5 executed the instrument of behalf of said City, and acknowledged to me that such City executed theSOKY16M same. DepfLuk j C" IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. LL)CHARLCNN #6739 OMMISS NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3128122 DEVELOPMENT AGREEMENT —LINDER VILLAGE (H-2017-0088) Notary Publicfo Idaho Residing at: Commission expires: 3 ,,9.2 Meridian City Council Meeting Agenda April 9, 2019 — Page 60 of 214 PAGE 12 OF 12 EXHIBIT A Linder Village – H-2017-0088 Meridian City Council Meeting Agenda April 9, 2019 – Page 61 of 214 EXHIBIT A Linder Village – H-2017-0088 Meridian City Council Meeting Agenda April 9, 2019 – Page 62 of 214 EXHIBIT A Linder Village – H-2017-0088 Meridian City Council Meeting Agenda April 9, 2019 – Page 63 of 214 EXHIBIT A Linder Village – H-2017-0088 Meridian City Council Meeting Agenda April 9, 2019 – Page 64 of 214 EXHIBIT A Linder Village – H-2017-0088 Meridian City Council Meeting Agenda April 9, 2019 – Page 65 of 214 EXHIBIT A Linder Village – H-2017-0088 Meridian City Council Meeting Agenda April 9, 2019 – Page 66 of 214 WinCo FOODS W. CHINDEN BLVD. & N. LINDER RD. ARCHITECTURE & ENGINEERING 707 N. 27th St. Boise, ID 83702 208.319.0772 Eric Lind - elind@tait.com Dan Zimmerman- dzimmerman@tait.com TAIT & ASSOCIATES PERSPECTIVE LOOKING SOUTH EAST FRONT ELEVATION LOADING DOCKS FRONT (NORTH) ELEVATION REAR (SOUTH) ELEVATION Meridian City Council Meeting Agenda April 9, 2019 – Page 67 of 214 ARCHITECTURE & ENGINEERING 707 N. 27th St. Boise, ID 83702 208.319.0772 Eric Lind - elind@tait.com Dan Zimmerman- dzimmerman@tait.com WinCo FOODS W. CHINDEN BLVD. & N. LINDER RD. TAIT & ASSOCIATES RIGHT (WEST) ELEVATION LEFT (EAST) ELEVATION PERSPECTIVE LOOKING SOUTH WEST TRELLIS CANOPY PERSPECTIVE ADJACENT BUILDING Meridian City Council Meeting Agenda April 9, 2019 – Page 68 of 214 ARCHITECTURE & ENGINEERING 707 N. 27th St. Boise, ID 83702 208.319.0772 Eric Lind - elind@tait.com Dan Zimmerman- dzimmerman@tait.com TAIT & ASSOCIATES WinCo FOODS W. CHINDEN BLVD. & N. LINDER RD. 1 2 3 4 5 6 7 8 PALETTE: 1. BRICK - MOROCCAN BROWN 2. CULTURED STONE - BUCKS COUNTRY 3. METAL PANEL SIDING 4. RIBBED METAL PANEL 5. 665 SPLIT FACE CMU - DARK 6. 665 SPLIT FACE CMU - LIGHT 7. 665 SPLIT FACE CMU - MEDIUM 8. RAISED SEAM METAL ROOFING 9. EIFS - BUNGALOW BEIGE 9 Meridian City Council Meeting Agenda April 9, 2019 – Page 69 of 214 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0088 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Annexation and Zoning of 81.51 Acres of Land from the RUT Zoning District in Ada County to the C-C (63.8 Acres) and R- 8 (17.71 Acres) Zoning Districts in the City; Preliminary Plat Consisting of 16 Commercial Building Lots, 1 Residential Building Lot, 2 Common Lots and 2 Other Lots for Future Right-of-Way Dedication on 78.13 Acres of Land in the C-C and R-8 Zoning Districts; and Variance to UDC 11- 3H-4B.2 for Two Accesses via W. Chinden Blvd./SH 20-26, by Lynx/DMG Real Estate Partners, LLC. Case No(s). H-2017-0088 For the City Council Hearing Date of: January 15, 2019 (Findings on February 5, 2019) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of January 15, 2019, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of January 15, 2019, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of January 15, 2019, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of January 15, 2019, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Meridian City Council Meeting Agenda February 5, 2019 – Page 324 of 736 EXHIBIT B Meridian City Council Meeting Agenda April 9, 2019 – Page 70 of 214 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0088 - 2 - Community Development Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of January 15, 2019, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for Annexation and Zoning, Preliminary Plat and Variance is hereby approved with the requirement of a Development Agreement per the provisions in the Staff Report for the hearing date of January 15, 2019, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). Notice of Conditional Use Permit Duration Please take notice that the conditional use permit, when granted, shall be valid for a maximum period of two (2) years unless otherwise approved by the City. During this time, the applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground. For conditional use permits that also require platting, the final plat must be signed by the City Engineer within this two (2) year period. Meridian City Council Meeting Agenda February 5, 2019 – Page 325 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 71 of 214 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0088 - 3 - Upon written request and filed by the applicant prior to the termination of the period in accord with 11-5B-6.G.1, the Director may authorize a single extension of the time to commence the use not to exceed one (1) two (2) year period. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the conditional use comply with the current provisions of Meridian City Code Title 11(UDC 11-5B-6F). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of January 15, 2019 Meridian City Council Meeting Agenda February 5, 2019 – Page 326 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 72 of 214 By action of the City Council at its regular meeting held on the day of 2019. COUNCIL PRESIDENT JOE BORTON COUNCIL VICE PRESIDENT LUKE CAVENER COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER TREG BERNT COUNCIL MEMBER GENESIS MILAM MAYOR TAMMY de WEERD TIE BREAKER) Mayor Attest: C. Coles City Clerk eerd r Cily of w E IDIAN IDAHO SEAL VOTED \ f VOTED j f4 VOTED `leo VOTED A VOTED _ VOTED VOTED Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: CPa&x4-k)M Dated: City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2017-0088 - 4 - Meridian City Council Meeting Agenda April 9, 2019 – Page 73 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 1 STAFF REPORT Hearing Date: January 15, 2019 Continued from: December 18, 2018) TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Linder Village – AZ, PP, VAR (H-2017-0088) Note: The Planning & Zoning Commission previously heard this application on August 3, September 7, and October 19, 2017. At the public hearing on October 19th, the Commission moved to recommend denial of the subject AZ and PP requests to the City Council based on the original conceptual development plan for the following reasons: 1) proposed site design/layout (i.e. lack of transition and integration with adjacent residential properties); 2) lack of detail on the concept plan for the eastern and southern portions of the annexation area (i.e. no pedestrian or vehicular connectivity with adjacent residential neighborhood and no plan for a street connection between Linder Road and the east boundary for future connection to N. Fox Run Way); 3) the proximity of higher intense commercial uses to single- family residential uses; 4) 24-hour operation of the Winco store and impacts on adjacent residents; 5) traffic; and 6) access – general consensus that the proposed development plan was not consistent with the MU-C designation in the Comprehensive Plan. City Council heard this application on November 21, 2017 and January 16, 2018. At the hearing on January 16th, the Council voted to remand the application back to the Commission for review of a revised plan that includes a collector street connection from N. Linder Rd. to N. Fox Run Way for access to the traffic signal and take into consideration comments from the hearing in regard to safety concerns pertaining to the extension of N. Arliss Ave., the location of the Winco building, and 24-hour operation of Winco. The following is a new staff report based on the revised plans submitted by the Applicant in response to Council’s decision at the hearing on January 16, 2018. A copy of the previous report for the City Council hearing date of January 16, 2018 can be viewed at: http://weblink.meridiancity.org/weblink8/0/doc/142347/Page1.aspx I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, Lynx/DMG Real Estate Partners, LLC, has submitted an application for the following: Annexation and zoning of 81.51 acres of land from the RUT zoning district in Ada County to the C-C zoning district (63.8 acres) and the R-8 zoning district (17.71 acres) in the City; Preliminary Plat consisting of 16 commercial building lots, 1 residential building lot, 2 common lots and 2 other lots for future right-of-way dedication on 78.13 acres of land in the proposed C-C and R-8 zoning districts; and, Variance to UDC 11-3H-4B.2 for two (2) accesses via W. Chinden Blvd./SH 20-26. See Section IX of the staff report for more information. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed AZ and PP applications; and denial of the proposed VAR EXHIBIT A Meridian City Council Meeting Agenda February 5, 2019 – Page 328 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 74 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 2 application in accord with the conditions of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D. Note: The Variance request does not require action from the Commission; the City Council is the decision making body on this application. The Meridian Planning & Zoning Commission heard these items on November 15, 2018. At the public hearing, the Commission moved to recommend approval of the subject AZ and PP requests. a. Summary of Commission Public Hearing: i. In favor: Ken Howell, Lynx/DMG Development; Nick Eller; Jim Alexander; Chris Williams; Keith Jones ii. In opposition: David Eastman; Sally Reynolds representing Smart Growth for Meridian; Andrea Carroll; Justin Carpenter iii. Commenting: Mike McCreary; Joe Marshall; Michael Arnold; Frank Reynolds; Ruth Shane; Wendy McKinney; David McKinney; John Ringert, Kittelson & Associates iv. Written testimony: Many letters of testimony were received – see public record v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. Against 24 hour operation of Winco; ii. Desire for traffic calming to be provided on N. Bergman Ave. (i.e. different road design or a traffic circle so as not to create a thoroughfare for high school students and residents); iii. Break up the mid-anchor stores so they’re less of a “strip” development style and more consistent with mixed–use community; iv. Residential uses should be better integrated with commercial uses consistent with the mixed use designation; v. Public benefit of the widening of Chinden Blvd. with development; vi. Appreciation for the loading docks being relocated to the west side of the Winco building and other changes made to the site plan requested by the neighbors; vii. Need for increased walkability of the site consistent with development in mixed-use designated areas; viii. Would like confirmation that a library is going into the development; ix. Against access to the site through the residential neighborhood due to safety concerns pertaining to high rates of speed of vehicles. c. Key Issues of Discussion by Commission: i. Changes to the site plan due to the location of the CFI; ii. Reconfiguration of Bergman Ave. so it’s not a straight shot off of the collector street into Paramount Subdivision; iii. Possibility of limiting truck deliveries for Winco to daytime hours; iv. Timing for widening Chinden/SH 20-26 and extent of project; v. Traffic calming measures/reconfiguration of Bergman Ave. so that it’s not a straight shot from the collector street into the residential neighborhood (i.e. Paramount Subdivision); vi. Would like to see a library or other civic related use or theatre provided within the development. vii. Desire for a resolution on the collector street connection to N. Fox Run Way and access to the traffic signal at Chinden/Fox Run; viii. The need for services in the northern portion of the City as proposed. d. Commission Change(s) to Staff Recommendation: i. Add a requirement for the Applicant to work with Brighton, the adjacent property owner to the east, to finalize an agreement for a collector street connection to N. Fox. Meridian City Council Meeting Agenda February 5, 2019 – Page 329 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 75 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 3 Run Way (see section 1 in Exhibit B). If an agreement can’t be reached, the project should come back before the Commission for further review. ii. Add a requirement for the Applicant to work with ACHD on the collector street intersection with Linder Rd. where the signal is proposed and the firehouse access is located; and traffic calming measures to slow traffic on Bergman Ave (see condition 1.1p in Exhibit B). iii. Add a requirement for some of the multi-story office live/work units south of Winco to be constructed with the 1st phase of the development (see condition #1.1q). e. Outstanding Issue(s) for City Council: i. A letter was received from David Turnbull, Brighton Corporation, confirming Brighton will work with ACHD on the alignment and ROW acquisition to facilitate construction of the east/west collector street from the east property boundary through their property to N. Fox Run Way; however, the purchase price of the ROW is yet to be determined. Therefore, the agreement is not finalized as recommended by the Commission to occur prior to Council hearing the application – the Council should determine if the project should be remanded back to the Commission for further review in the absence of a finalized agreement. ii. Council approval of the accesses proposed via N. Linder Rd. and the east/west collector street is required in accord with UDC 11-3A-3 which limits access to arterial and collector streets. iii. The Council should determine if the request for a variance for two (2) accesses to SH 20-26 meets the Findings listed in Exhibit D in order to be granted. The Meridian City Council heard these items on January 15, 2019. At the public hearing, the Council approved the subject AZ, PP and VAR requests. a. Summary of City Council Public Hearing: i. In favor: Ken Howell, Lynx/DMG Development; Craig Slocum, CSHQA; Roseanne Hopfer; Jim Alexander; Nick Eller; Keith Jones ii. In opposition: Michael Arnold; Wendy McKinney; Greg Reynolds; Sally Reynolds representing the Paramount HOA; Drew Ebright; Alicia Muhlestein; Ann Huntington; Andrea Carroll representing Protect Meridian; Jonathan Kahnoski; David Eastman; Bruce Penske iii. Commenting: Joe Marshall; Greg Brown, Russell Corporation; David McKinney; Tyler Wilson; Denise LaFever; Tyrone Quist; John Ringert, Kittleson and Associates iv. Written testimony: Many letters of testimony were received – see public record v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: Lieutenant Harper; Caleb Hood b. Key issue(s) of Public Testimony: i. Concern pertaining to the safety of neighborhood children with cut-through traffic on adjacent residential streets – against the extension of Bergman to the collector street; ii. Against 24-hour operation of Winco and the generation of noise from deliveries during night-time hours in close proximity to residential homes; iii. Would like the Winco building to be re-located to the corner of Linder/SH 20-26 so that its back is toward the intersection; iv. Against the size of the Winco building (i.e. too big for MU-C designation); v. Would like elevated architectural standards for the design of the Winco building; vi. Opinion that the proposed access via SH 20-26 does not meet the Findings for a variance and should not be approved; vii. Against the site layout of the proposed development (i.e. strip design); Meridian City Council Meeting Agenda February 5, 2019 – Page 330 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 76 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 4 viii. The need for traffic calming measures/roundabouts to be provided on the collector street and on Bergman to slow traffic; ix. In favor of the provision of services (i.e. grocery store, medical offices, retail stores, etc.) in close proximity to residential uses c. Key Issues of Discussion by Council: i. The provision of a library or some other public/quasi-public use on the site; ii. The agreement with Brighton for the provision of a collector street across their property from the project’s east boundary to Fox Run Way; iii. The consistency of design and materials of the Winco structure in relation to other structures (i.e. retail stores) proposed on the site; iv. The 24-hour operation of Winco and its impact on residential neighbors; v. The Findings needed in order to grant a Variance for access via SH 20-26; vi. The need for the development to have a vehicular connection to the adjacent residential neighborhood so that residents don’t have to go out onto adjacent arterial streets and the state highway to access the site. d. Key Council Changes to Commission Recommendation i. Strike Development Agreement (DA) provision #1.1q that requires some of the live/work structures to be constructed in the first phase of development. ii. The Applicant is required to submit revised conceptual elevations of the Winco building prior to City Council approval of the DA that are more consistent in design and materials with the concept retail store elevations. Council will review the revised elevations prior to approval of the DA; if determined to be consistent, those elevations will be included in the DA – if not, the DA will be pulled from the agenda and the elevations further revised until determined to be acceptable by City Council. (Note: Administrative Design Review of the structure is still required which may necessitate further changes per the design standards in the Architectural Standards Manual.) iii. Require traffic calming on N. Bergman Ave. and W. Bacall St. as allowed by ACHD and the Fire Department (see DA provision #1.1p). III. PROPOSED MOTION Approval After considering all staff, applicant, and public testimony, I move to approve File Number H-2017- 0088 as presented during the hearing on January 15, 2019, with the following modifications: (add any proposed modifications). Continuance I move to continue File Number H-2017-0088 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0088, as presented during the hearing on January 15, 2019, for the following reasons: (You should state specific reasons for denial) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at the southeast corner of N. Linder Road and W. Chinden Blvd. at 1225 W. Chinden Blvd., in the NW ¼ of Section 25, Township 4N., Range 1W. Parcel No.’s: S0425223011; S0425212480; S0425212420 B. Owner(s): Meridian City Council Meeting Agenda February 5, 2019 – Page 331 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 77 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 5 Lynx Investments, LP 712 N. Troutner Way Boise, ID 83712 CCPD, Inc. P.O. Box 203 Pendleton, OR 97801 C. Applicant: Lynx/DMG Real Estate Partners, LLC 2537 W. State St., Ste. 110 Boise, ID 83702 D. Representative: Craig Slocum, CSHQA 200 Broad Street Boise, Idaho 83702 E. Applicant’s Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for annexation and zoning, preliminary plat and a variance. A public hearing is required before the Planning & Zoning Commission and City Council on all of these applications except for the variance, which only requires Council approval, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: October 26, 2018 (Commission); November 30, 2018 City Council) C. Radius notices mailed to properties within 300 feet on: October 24, 2018 (Commission); November 26, 2018 (City Council) D. Applicant posted notice on site(s) on: October 31, 2018 (Commission); December 7, 2018 (City Council); December 20, 2018 (City Council) E. Posted to Next Door: October 23, 2018 (Commission); November 27, 2018 (City Council); December 20, 2018 (City Council) VI. LAND USE A. Existing Land Use(s) and Zoning: This site consists of undeveloped agricultural land, zoned RUT in Ada County. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: Commercial (retail/restaurant/vehicle washing facility, fuel facility) and single-family residential uses in Reynard Subdivision, zoned C-3 and MU-DA in Eagle 2. East: Single-family residential properties in Paramount Subdivision, zoned R-8; and vacant/undeveloped property, zoned C-C 3. South: Single-family residential properties in Paramount Subdivision, zoned R-8; and vacant/undeveloped property, zoned C-C 4. West: N. Linder Road; commercial property, zoned C-G and single-family residential uses in Lochsa Falls Subdivision, zoned R-4 C. History of Previous Actions: None Meridian City Council Meeting Agenda February 5, 2019 – Page 332 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 78 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 6 D. Utilities: 1. Public Works: a. Location of sewer: Sanitary sewer mains intended to provide service to the subject site currently exists at the current north terminus of N. Arliss Avenue and N. Bergman Avenue. b. Location of water: Water mains intended to provide service to the subject site currently exist at the current north terminus of N. Arliss Avenue and N. Bergman Avenue, as well as within N. Linder Road, and at the west terminus of W. Director Street. c. Issues or concerns: The fire flow at the end of the proposed dead end water main on the east is marginal, and creates a water quality concern. This main shall connect to existing water main on Director St within the road alignment in the Future Residential area, or within the collector roadway extension to Fox Run Way. Each phase of this development will need to be modeled separately to ensure fire flows are adequate. E. Physical Features: 1. Canals/Ditches Irrigation: The North Slough and the Simpson Lateral cross this site. 2. Hazards: Staff is not aware of any hazards that exist on this property. 3. Flood Plain: This site is not located in the Meridian Floodplain Overlay District. VII. COMPREHENSIVE PLAN POLICIES AND GOALS LAND USE DESIGNATION(S): Approximately 54 acres of the annexation area is designated on the Future Land Use Map as Mixed Use – Community (MU-C) and the remaining 24+/- acres is designated Medium Density Residential (MDR). MU-C: The purpose of the MU-C designation is to allocate areas where community-serving uses and dwellings are seamlessly integrated into the urban fabric. The intent is to integrate a variety of uses, including residential, and to avoid mainly single-use and strip commercial type buildings. Non- residential buildings in these areas have a tendency to be larger than in Mixed Use – Neighborhood areas, but not as large as in Mixed Use – Regional areas. Goods and services in these areas tend to be of the variety that people will mainly travel by car to, but also walk or bike to (up to 3 or 4 miles). Employment opportunities for those living in and around the neighborhood are encouraged. Developments are encouraged to be designed according to the conceptual MU-C plan depicted below MU-C MDR Meridian City Council Meeting Agenda February 5, 2019 – Page 333 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 79 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 7 Figure 3-3 in the Comprehensive Plan, pg. 27). Developments should have a mix of at least 3 land use types [i.e. commercial (includes retail, restaurants, etc.), office, residential, civic (includes public open space, parks, entertainment venues, etc.), and industrial]; residential uses should comprise a minimum of 20% of the development area at densities ranging from 6 to 15 units/acre; non-residential buildings should be proportional to and blend in with adjacent residential buildings; vertically integrated structures are encouraged; supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools that comprise a minimum of 5% of the development area are required. MDR: The purpose of the MDR designation is to allow smaller lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre d.u./acre). TRANSPORTATION: The Master Street Map (MSM) does not depict any collector streets planned across this site. However, a collector street is proposed, as recommended by City and ACHD staff, from Linder Rd. to N. Fox Run Way, which will serve as a backage road to SH 20-26 and provide access to the signals SH 20-26 at those intersections. As part of this development project, Chinden Blvd. is planned to be widened to 5 lanes from N. Linder to N. Meridian Rd. in Phase 1 (2020) and ultimately to N. Locust Grove Rd. in Phase 2 2021). ACHD plans to widen Linder Road from Cayuse Creek (1/4 mile south of this site) north to Chinden in 2019. PROPOSED DEVELOPMENT: The applicant proposes to develop the site with a mix of uses consisting of specialty retail and restaurants, fast/casual food and beverage, automotive/fuel sales, mixed retail/health and medical, entertainment/soft goods, retail/civic (i.e. library), community grocery, live/work retail, future office/retail and future residential development as shown on the Use Area Plan included in Exhibit A.3. Smaller building pads and buildings are proposed along the periphery of the development adjacent to arterial streets with the larger anchor, mid-anchor and office buildings proposed internal to the site adjacent to the future collector street and future residential development in a linear “strip” Meridian City Council Meeting Agenda February 5, 2019 – Page 334 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 80 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 8 configuration. This site layout and configuration is not consistent with the concept MU-C plan depicted above because the smaller commercial pads/buildings are fronting on the adjacent arterial streets rather than the larger commercial buildings. Additionally, the linear “strip” configuration of the large and mid-anchor buildings is not desired in MU-C areas. However, there is a large variety of uses proposed within the development and although larger structures and the east/west drive-aisle are depicted in a linear arrangement, they are broken up and separated by the plaza/esplanade area and are not a continuous strip of buildings. Additionally, the proposed east/west collector street will assist in providing a separation or a transition between the mixed use commercial and future residential area. The truck maneuvering area and loading docks for Winco located on the west side of the building facing Linder and Chinden away from the future residential area is also an improvement from previous versions of the concept plan. Staff is generally in favor of the plan although it doesn’t entirely comply with the design elements preferred in MU-C designated areas. GOALS, OBJECTIVES, & ACTION ITEMS: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property (staff analysis in italics): Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E) The southern 17+/- acre portion of the site is proposed to develop with single-family homes although a specific development plan is not proposed at this time. Staff is unaware of how affordable” the units will be. Provide housing options close to employment and shopping centers.” (3.07.02D) The single-family homes and living units proposed above office and retail uses (i.e. vertically integrated) will provide housing options near employment and shopping uses proposed within this development and across Chinden Blvd./SH 20-26 to the north (i.e. Fred Meyer and other commercial uses). Protect existing residential properties from incompatible land use development on adjacent parcels.” (3.06.01F) There are existing single-family residential detached homes adjacent to the south and east boundaries of this site in Paramount Subdivision. The proposed future residential development along the southern boundary of this site should provide a buffer and transition to the proposed commercial and office uses on this site and protect existing residential properties. Plan for and encourage services like health care, daycare, grocery stores and recreational areas to be built within walking distance of residential dwellings.” (2.01.01C) The proposed grocery store will be within walking distance of residences in the nearby vicinity as well as those proposed with this development. The proposed park will provide a recreational area in close proximity to residential uses. The proposed library will also provide a needed service in this area within walking distance of nearby residences. Work with transportation agencies and private property owners to preserve transportation corridors, future transit routes and infrastructure, road and highway extensions, and to facilitate access management planning.” (3.01.01J) City staff has been coordinating with both the applicant and the transportation authorities i.e. ACHD and ITD) on this project. See discussion above under Transportation. Meridian City Council Meeting Agenda February 5, 2019 – Page 335 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 81 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 9 The City has policies limiting access points to arterial and collector streets and prohibits new accesses to State highways. The proposed site plan shows two direct access points to SH 20- 26; (3) access points to Linder Road, an arterial street; and (6) access points to the future collector street. Every additional access is a point of conflict that can impact roadway functionality. Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets).” (3.03.02O) The proposed collector street will serve as a backage road along SH 20-26 and provide a connection between Linder and Fox Run and the traffic signals at SH 20-26/Linder and SH 20-26/Fox Run. The (3) local streets that stub to the subject property from Paramount Subdivision will be extended with development and (2) connections are proposed to the collector street for improved circulation between the residential and future mixed use development. Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system.” 3.03.03B) Pedestrian sidewalks/pathways are depicted on the site circulation plan included in Exhibit A.3 throughout the development with connections from the perimeter sidewalks along Linder, Chinden and the collector street between the residential and mixed use development. Identify transitional areas to buffer commercial and residential uses, to allow uses such as offices and other low intensity uses.” (3.05.03A) The proposed collector street, associated street buffer landscaping, library, multi-story office/residential/retail and large office building will provide a transition from the future residential development to more intense commercial uses. Coordinate with public works, police, and fire departments on proposed annexation and development requests, and the impacts on services.” (3.04.01H) Comments from these service providers are included in Exhibit B of this report. Plan for a variety of commercial and retail opportunities within the Area of City Impact.” (3.05.01J) The proposed development should offer a large variety of commercial and retail opportunities for residents and commuters in the northern portion of the City. Minimize noise, odor, air pollution, and visual pollution in industrial and commercial development adjacent to residential areas.” (3.06.01B) The proposed site plan shows generous landscape buffers to buffer commercial from single- family residential areas. However, the applicant is proposing a 24-hour use (i.e. Winco). Staff has some concerns about hours of operation for the grocery store, although the loading area is proposed on the west side of the building adjacent to Linder Road away from the residences, which should reduce disturbances to neighbors. Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) This property is contiguous to land that has already been annexed into the City. Urban services can be provided to this property upon development. Require neighborhood and community commercial areas to create a site design compatible with surrounding uses (e.g., landscaping, fences, etc.). (3.05.02A) Meridian City Council Meeting Agenda February 5, 2019 – Page 336 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 82 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 10 The concept plan depicts internal parking lot landscaping and street buffers along existing streets (i.e. Linder and Chinden) and along the portion of the collector street that is proposed to develop in the first phase (see Exhibit A.2). Evaluate comprehensive impact of growth in all land use decisions (e.g., traffic impacts, school enrollment, parks, etc).” (3.01.01B) Agency comments are included in Exhibit B of this report. Consider the adopted COMPASS regional long-range transportation plan in all land-use decisions.” (3.03.02G) See COMPASS’ comments in Exhibit B. Consider ACHD’s Master Street Map (MSM) in all land use decisions.” (3.03.04K) As noted in 3.03.02O, the MSM does not show any new arterial or collector roadways in this area. However, the proposed collector street as recommended and supported by Staff will serve as a backage road along SH 20-26 and provide much needed access to the traffic signals at Chinden/Linder and Chinden/Fox Run. Protect citizen investments in existing public facilities (water, sewer, streets, fire, police, etc.) by encouraging controlled growth through development application reviews and development agreements.” (3.04.01G) The proposed project is surrounded by urban development and would be well served by the City. Coordinate with transportation agencies to ensure provision of services and transit development.” (6.02.02H) A bus stop is depicted on the Circulation Plan in Exhibit A.4 along Linder Road just north of the proposed collector street by Pad L; coordinate with VRT on the future location and design. In reviewing development applications, the following items will be considered in all Mixed Use areas: (Staff’s analysis in italics) Residential densities should be a minimum of six dwellings/acre. The density of the future residential development area should be a minimum of 6 units per acre. Where feasible, higher density and/or multi-family residential development will be encouraged, especially for projects with the potential to serve as employment destination centers and when the project is adjacent to US 20/26, SH-55, SH-16 or SH-69. Although still considered medium density, smaller lots (i.e. higher density) for single-family detached and attached homes are proposed adjacent to existing single-family detached medium density) homes on larger lots in Paramount Subdivision to the south and east of this site. The vertically integrated residential proposed within the mixed use portion of the site will be higher density. A conceptual site plan for the entire mixed-use area should be included in the application. A concept site plan was submitted for the entire mixed-use area and is included in Exhibit A.2. Meridian City Council Meeting Agenda February 5, 2019 – Page 337 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 83 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 11 In developments where multiple commercial and/or office buildings are proposed (not residential), the buildings should be arranged to create some form of common, usable area, such as a plaza or green space. The concept plan depicts a plaza in the area where the markets and library are proposed as well as an esplanade to the north around the 2-story live/work structures central to the development. The site plan should depict a transitional use and/or landscaped buffering between commercial and existing low- or medium-density residential development. The proposed concept plan depicts (smaller lot) medium density residential development adjacent to existing (larger lot) medium density residential uses to the south and east. Densely landscaped street buffers with berms are proposed along the collector street which separates the mixed use development from the future and existing residential development. A mixed-use project should include at least three types of land uses [i.e. commercial includes retail, restaurants, etc.), office, residential, civic (includes public open space, parks, entertainment venues, etc.), and industrial]. Exceptions may be granted for smaller sites on a case-by-case basis. The proposed concept plan depicts commercial (retail/restaurants), office, residential vertically integrated live/work, single-family residential) and library uses in accord with this requirement. Community-serving facilities such as hospitals, churches, schools, parks, daycares, civic buildings, or public safety facilities are expected in larger mixed-use developments. A library is proposed within this development in the central plaza area and a park is proposed at the southwest corner of the site adjacent to the future residential development area. Rocky Mountain High School, Paramount Elementary School, a fire station, and a church exist to the south within a ¼ mile of this site. A City park exists approximately a mile away to the west on Ten Mile Road. Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools are expected; outdoor seating areas at restaurants do not count. The concept plan depicts a plaza area by the library central to the development and a park on the south side of the collector street adjacent to the future residential development. All mixed-use projects should be directly accessible to neighborhoods within the section by both vehicles and pedestrians. Three (3) stub streets exist to this site that are proposed to be extended with development for interconnectivity between the residential and commercial development; this will enable nearby residents to access the site without having to travel out onto Linder Rd. and/or Chinden Blvd. which will decrease traffic on these roadways. Staff recommends N. Bergman Ave. is extended to the collector street with the first phase of development. Street sections consistent with the Ada County Highway District Master Street Map are required within the Unified Development Code. The developer will be required to dedicate right-of-way along Linder Road and within the site as required by ACHD; right-of-way along W. Chinden Blvd./SH 20-26 should be dedicated and/or reserved for future dedication as required by ITD. Because of the existing small lots within Old Town, development is not subject to the Mixed- Use standards listed herein. Meridian City Council Meeting Agenda February 5, 2019 – Page 338 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 84 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 12 The proposed development is not within Old Town. In reviewing development applications, the following items will be considered in MU-C areas: Development should comply with the general guidelines for development in all Mixed-Use areas. See above. All developments should have a mix of at least three land use types. The concept plan depicts commercial, residential, office and civic uses. Residential uses should comprise a minimum of 20% of the development area at densities ranging from 6 to 15 units/acre. Residential uses are proposed for approximately 20% of the development area; development within the future residential area should reflect a residential gross density of at least 6 units per acre. Non-residential buildings should be proportional to and blend in with adjacent residential buildings. The elevations submitted by the Applicant for the future residential area are 2 stories in height which should be proportional to the adjacent future commercial structures; the street buffer landscaping along both sides of the collector street should also assist in buffering the residential from the commercial area. The elevations submitted with future Certificate of Zoning Compliance applications for the commercial structures should be proportional to and blend in with the design of the future adjacent residential buildings. Vertically integrated structures are encouraged. Four (4) 2-story vertically integrated (residential/office) structures are proposed near the plaza and library; and (2) vertically integrated (office/residential/retail) structures are proposed across from the park area on the concept plan. Unless a structure contains a mix of both residential and office, or residential and commercial land uses, maximum building size should be limited to a 30,000 square-foot building footprint. For community grocery stores, the maximum building size should be limited to a 60,000-square foot building footprint. For the development of public school sites, the maximum building size does not apply. The Mid-Anchor 3 and future office building depicted on the concept plan both exceed the maximum 30,000 square foot at 40,000+/- and 50,000+/- square feet respectively. The community grocery store is 80,200 square feet (s.f.), which exceeds the 60,000 s.f. limitation by 20,200 s.f. Additional public and quasi-public uses are provided in excess of the minimum 5% commensurate with the increase in building size proposed as shown on the Open Space Plan included in Exhibit A.8. Staff is of the opinion that the additional 5+/- acres of open space provided above the minimum requirements is sufficient to allow the additional square footage of the buildings. Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools that comprise a minimum of 5% of the development area are required. Outdoor seating areas at restaurants do not count towards this requirement. Meridian City Council Meeting Agenda February 5, 2019 – Page 339 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 85 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 13 The concept plan depicts a library, a public plaza in front of the library and market buildings, an esplanade to the north where the live/work units are proposed, a park and open space area with a walking path adjacent to the future residential development, common area adjacent to the multi-story office/residential/retail and other public spaces in accord with this requirement. Where the development proposes public and quasi-public uses to support the development above the minimum 5%, the developer may be eligible for additional residential densities and/or an increase to the maximum building footprint. Because the building footprint for the community grocery store exceeds the 60,000 s.f. limitation in the MU-C designated area, additional public and quasi-public uses above the minimum 5% are proposed commensurate with the proposed increase in building size. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zoning District(s): 1. The purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian comprehensive plan. Residential districts are distinguished by the dimensional standards of the corresponding zone and housing types that can be accommodated (UDC 11-2A-1). 2. The purpose of the commercial districts is to provide for the retail and service needs of the community in accordance with the Meridian comprehensive plan. Six (6) districts are designated which differ in the size and scale of commercial structures accommodated in the district, the scale and mix of allowed commercial uses, and the location of the district in proximity to streets and highways (UDC 11-2B-1). Allowed uses in the C-C district are larger scale and broader mix of retail, office, and service uses and are usually located with access to arterials or nonresidential collectors. B. Schedule of Use: 1. UDC Table 11-2A-2 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the R-8 zoning district. Any use not explicitly listed is prohibited. Single-family dwellings are listed as a principal permitted use in the R-8 district. 2. UDC Table 11-2B-2 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the C-C zoning district. Any use not explicitly listed is prohibited. Retail, restaurant, professional service (i.e. office), healthcare services, fuel sales facility, civic (i.e. library) and vertically integrated residential projects are all listed as principal permitted uses in the C-C district. C. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Table 11-2A-6 for the R-8 zoning district; and 11-2B-3 for the C-C zoning district. D. Landscaping: Landscaping is required within street buffers in accord with the standards listed in UDC 11-3B-7C. (Landscaping within parking lots is required in accord with the standards listed in UDC 11-3B-8C but is not required or reviewed with this application.) E. Off-Street Parking: NA (not required or reviewed with the subject application) IX. ANALYSIS Analysis of Facts Leading to Staff Recommendation: Meridian City Council Meeting Agenda February 5, 2019 – Page 340 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 86 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 14 A. Annexation & Zoning (AZ): The applicant requests approval to annex & zone 81.51 acres of land from the RUT zoning district in Ada County to the C-C zoning district (63.8 acres) and the R-8 zoning district (17.71 acres) in the City. The proposed zoning is consistent with the FLUM designations of MU-C and MDR for this site. Note: The proposed residential area is approximately 7 acres less than depicted on the FLUM for the MDR designated area. Conceptual Development Plan: The applicant submitted a conceptual development plan that depicts a mix of retail, office, civic and residential uses consisting of (9) commercial pads, (2) restaurant pads, and a fuel station along the periphery of the development adjacent to Chinden and Linder; (4) 2-story live/work (i.e. residential/office) buildings, a library and (2) market buildings along the central north/south entry corridor via Chinden within a plaza; (2) multi-story office/residential/retail buildings along the collector street; (1) anchor (i.e. Winco) and a mid- anchor to the west of the central north/south corridor; (3) mid-anchors to the east of the north/south central corridor; future office/retail development planned at the northeast corner of the site; a park and future single-family residential development on the south side of the collector street; and pedestrian walkways throughout the development providing interconnectivity between the residential and commercial portions of the site. Staff recommends traffic calming (i.e. chokers/bulb-outs, speed humps, etc.) is provided in front of the plaza area in an effort to slow traffic for pedestrian safety. The concept plan accounts forITD’s CFI/right-of-way needs with a white dashed line at the southeast corner of Linder/Chinden as shown below; however, improvements (i.e. multiple parking spaces and the drive aisle around the front of Building #2) are shown within that area that will be eliminated with construction of the CFI. Landscaping within the street buffer along Chinden is also inaccurately represented on the site plan based on ITD’s TIS Acceptance letter and the STAR agreement that Linder Village/ITD/ACHD are currently working on. The development is required to build the full US 20/26 corridor plan on the south side of Chinden. This means that edge of pavement will be constructed to essentially the first dashed line (see below). Sidewalk, utilities and drainage will reside within the 30 foot easement. The right-in/ right-out approach and the approach at Bergman Way all need to be moved further south to better reflect actual location in relation to the site. Meridian City Council Meeting Agenda February 5, 2019 – Page 341 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 87 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 15 The arrows on the Bergman Way approach misrepresent the allowed turning movements when constructed. Bergman is limited to unsignalized right-in, right-out, left-in movements. Through movements from north to south on Bergman Way will not be allowed. The concept plan should be revised prior to the City Council hearing to reflect the above- noted discrepancies. The multi-use pathway along Linder Rd. should also be widened to 10 feet and traffic calming in front of the plaza should be added. The truck receiving area for the Winco store is depicted on the west side of the building facing Linder Road with the loading docks facing north toward Chinden Blvd. away from the residential uses to the south and are proposed to be screened by a masonry wall. The future medium density residential development (attached and detached homes) planned on the south side of the collector street will assist in providing a transition to larger single-family residential lots to the south and east in Paramount Subdivision; and the collector street will provide a separation and boundary between the future residential and commercial development. The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be annexed and zoned. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. To ensure the site develops as proposed and recommended by staff with this application and in accord with the Comprehensive Plan, staff recommends a DA is required with the annexation containing the provisions included in Exhibit B. B. Preliminary Plat (PP): The applicant proposes a preliminary plat consisting of 16 commercial building lots, 1 residential building lot, 2 common lots and 2 other lots for future right-of-way dedication on 78.13 acres of land in the proposed C-C and R-8 zoning districts. The residential lot (Lot 3 on the south side of the collector street) is included in the plat as one large lot and will be developed in the future under a subsequent preliminary plat as will the future office/retail development on the eastern portion of the site depicted as Lots 12 and 13. Note: Block numbers should be included on the plat. Meridian City Council Meeting Agenda February 5, 2019 – Page 342 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 88 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 16 Phasing Plan: A phasing plan was submitted for the proposed development, included in Exhibit A.6. Staff recommends the following improvements are completed with the first phase: 1) N. Bergman Ave. is extended to the east/west collector street; 2) install the entire 20-foot wide street buffer on both sides of the east/west collector street; and 3) complete the extension of the east/west collector street to N. Fox Run Way. The phasing plan should be revised accordingly. Existing Structures: There are no existing structures on this site. Dimensional Standards: The proposed plat and subsequent development is required to comply with the dimensional standards listed in UDC Table 11-2B-3 for the C-C zoning district and UDC Table 11-2A-6 for the R-8 zoning district. All of the proposed lots comply with the minimum standards. Note: There is no minimum front, rear or interior side setbacks required in the C-C district; however, required street landscape buffers act as a setback where applicable as building encroachment within buffers is not allowed. Traffic Impact Study (TIS): An updated TIS was submitted to ITD and ACHD for review based on the revised concept site plan for the Phase 1 development area. Staff has not yet received an updated staff report from ACHD. ITD’s letter is included in Exhibit B, Section 12. As part of this development, SH 20-26 will be widened to 5 lanes from N. Linder Rd. to N. Locust Grove Rd. as deemed necessary in the TIS. The TIS does not contain analysis on the future residential and office/retail development area. Prior to any development in that area, a revised TIS will need to be submitted to ITD for review as the land use(s) in these areas may trip the need for a CFI at Linder/Chinden sooner than anticipated. The revised TIS did include this information. Access: Access to streets is required to comply with the standards listed in UDC 11-3A-3 and 11- 3H-4. Access is proposed as follows: (2) accesses are proposed via W. Chinden Blvd./SH 20-26 – (1) right-in/right-out 1,090+/- feet east of the Linder/Chinden Blvd. intersection and (1) full-access in alignment with Bergman Way on the north side of Chinden; and (3) accesses via N. Linder Rd. – 1) right-in/right-out nearest the Linder Rd./Chinden intersection and (2) full accesses further to the south. The southernmost access via Linder is a collector street that stubs to the east property boundary that will eventually provide access from Linder to N. Fox Run Way and the signal at Chinden/Fox Run; a signal is proposed at the Linder/collector street intersection which is not supported by the Fire Department (see comments Exhibit B, Section 4). Three (3) stub streets (i.e. N. Arliss Ave.; N. Bergman Ave., and W. Director Street) exist at the south and east boundaries of the site to the future residential area that will be extended with development; (2) accesses are proposed from the residential area to the collector street which will provide internal access to the mixed use development from the adjacent residential area without residents having to go out onto Linder and Chinden. The Ada County Highway District (ACHD) has jurisdiction of access via N. Linder Rd.; and the Idaho Transportation Department (ITD) has jurisdiction of access via W. Chinden Blvd./SH 20- 26. The UDC (11-3A-3) limits access points to collector and arterial streets to improve safety and ensure motorists can safely enter all streets. The UDC (11-3H-4B.2a) prohibits new approaches directly accessing a state highway (i.e. SH 20-26); the Applicant requests Council approval of a Variance for access to SH 20-26 as proposed. The Idaho Transportation Department (ITD) submitted comments on this application based on the revised concept plan, included in the project file, in regard to access via Chinden Blvd./SH 20-26. The comments state: 1) ITD accepts the right-in/right-out access proposed via SH 20-26 nearest the Linder/SH 20-26 intersection with an eastbound right turn deceleration lane; 2) ITD accepts a right-in/right-out/left-in approach via SH 20-26 with right turn deceleration lanes for eastbound and westbound SH 20-26. If right-of-way cannot be obtained from the adjacent property owner to Meridian City Council Meeting Agenda February 5, 2019 – Page 343 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 89 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 17 the east (i.e. Brighton Corp.), ITD will assume its original position of allowing a signal at Bergman Way. ITD will allow a future dedicated left-in signal at Bergman Way for southbound turning traffic in association with the future continuous flow intersection (CFI) at Linder Rd. This left-in signal will be a slave to the CFI signal; 3) Improvements are required at the SH 20-26/Fox Run intersection as identified in the TIS; 4) SH 20-26 will be widened to a 5 lane section between Linder and Meridian Roads as proposed in the TIS; 5) Improvements are required at the SH 20- 26/Linder Rd. intersection; and, 6) Improvements are required at the SH 20-26/Meridian Rd. intersection. The Applicant has requested consideration to enter into a STAR agreement with ITD and ACHD to implement the aforementioned improvements along with the additional improvements required by ACHD, which are required to be complete prior to issuance of any Certificate of Occupancy within the proposed development. ITD and ACHD are working with the Applicant to document the terms of the agreement. The Developer is required to meet certain milestone deadlines in order for ITD to move forward with the STAR agreement. Final approval of the proposed accesses via SH 20-26 will be determined once all documentation has been provided and the permit is signed. (See the entire ITD letter at: http://weblink.meridiancity.org/weblink8/0/doc/157968/Page1.aspx. Access is required to be taken from a local street when available per UDC 11-3A-3. There are 3 local streets (i.e. N. Arliss Ave., N. Bergman Ave., and W. Director St.) stubbed to this site; however, the portion of the site that abuts these streets is not being developed with the first phase. In order for adjacent residential neighbors to access the commercial portion of the site without having to go out onto Linder and/or Chinden Blvd./SH 20-26, Staff recommends N. Bergman Ave. is extended to the collector street with the first phase of development. The intent of the UDC (11-3A-3) is to limit access points to arterial and collector streets; a Council waiver is required for the proposed accesses via N. Linder Road and the east/west collector street. The UDC (11-3H-4B.2) prohibits new accesses via SH 20-26 and requires access to a street other than the state highway; the applicant has requested City Council approval of a variance for the (2) accesses proposed via SH 20-26 as depicted on the concept plan. A cross-access/ingress-egress easement and driveway is required to be provided to the property to the south (Parcel #S0425233701, 5960 N. Linder Rd.) in accord with UDC 11- 3A-3A in an effort to decrease access points to the arterial street (i.e. Linder Rd.); the developer should work with that property owner to align the driveway/easement with the backage road proposed on that site and with ACHD to ensure the access is set back a sufficient distance from the Linder/collector street intersection. Cross-access/ingress-egress easements should also be provided between all lots within the subdivision. Landscaping: Street buffer landscaping along N. Linder Rd., W. Chinden Blvd./SH 20-26 and the east/west collector street is required to be provided with development per UDC Tables 11-2A- 6 and 11-2B-3 in accord with the standards listed in UDC 11-3B-7C. A 35-foot wide street buffer is required along W. Chinden Blvd./SH 20-26 and along N. Linder Road, both entryway corridors, and a 20-foot wide buffer is required along the collector street. Staff recommends the entire street buffer and detached pathway/sidewalk along N. Linder Road, W. Chinden Blvd./SH 20-26 and along both sides of the street east/west collector street is constructed with the first phase of development. Open Space: A minimum of 10% (or 1.77 acres) of the area of the residential portion of the site 17.71 acres) is required to consist of qualified open space in accord with the standards listed in UDC 11-3G-3B. A future preliminary plat for that area should include qualified open space in accord with this requirement. Meridian City Council Meeting Agenda February 5, 2019 – Page 344 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 90 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 18 Site Amenities: A minimum of one qualified site amenity that meets the requirements listed in UDC 11-3G-3C is required to be provided within the residential portion of this site upon development. The concept site plan depicts a swimming pool and clubhouse as amenities. Pathways: The Pathways Master Plan depicts a 10-foot wide multi-use pathway (Eagle Island) along the frontage of this site on N. Linder Road. The pathway is required to be placed in a 14- foot wide public pedestrian easement. The applicant should coordinate with Kim Warren, Park’s Department Pathways Project Manager (208-888-3579), regarding specifications for the pathway. The UDC (11-3H-4C.4) requires a 10-foot wide multi-use pathway within a public use easement along W. Chinden Blvd./SH 20-26. A 10-foot wide multi-use pathway is also proposed along the east and south perimeter boundaries of the site with internal sidewalks/pathways proposed throughout the development with connections to the multi-use pathways along Linder and Chinden, the sidewalks along the future collector street, to the adjacent properties to the south and east, and to the future development area as shown on the circulation plan included in Exhibit A.3. Staff recommends a sidewalk is provided along the east side of the driveway through Lot 1 to the parcel (#S0425233701, 5960 N. Linder Rd.) to the south for pedestrian interconnectivity. Sidewalks: Sidewalks are required to be provided with development in accord with the standards listed in UDC 11-3A-17. Detached sidewalks are required along N. Linder Rd., W. Chinden Blvd./SH 20-26, both arterial streets, and along the east/west collector street. Waterways: The North Slough and the Simpson Lateral cross this site. These waterways will require piping (if not already piped) for development of the site to occur as proposed. Fencing: All fencing is required to comply with the standards listed in UDC 11-3A-7. The proposed plans do not depict fencing on the site. Utilities: Street lights are required to be installed along public streets adjacent to the development in accord with the City’s adopted standards, specifications and ordinances. All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. Adequate fire protection shall be required in accord with the appropriate fire district standards. Pressurized Irrigation: An underground pressurized irrigation system is required to be provided for the development in accord with UDC 11-3A-15 as proposed and will be served by the Nampa Meridian Irrigation district. Storm Drainage: An adequate storm drainage system is required in all developments in accord with the City’s adopted standards, specifications, and ordinances, per UDC 11-3A-18. Hours of Operation: Business hours of operation in the C-C zoning district are limited from 6:00 am to 11:00 pm when the property abuts a residential use or district; extended hours of operation may be requested through a conditional use permit as set forth in UDC 11-2B-3A.4. The grocery store (i.e. Winco) is proposed to operate 24 hours/day. The property as-is without being subdivided, currently abuts residential use and zoning at the south boundary of the site. However, when the property is subdivided as proposed, it will not abut a residential district or use; therefore, hours of operation shouldn’t be restricted. Because this is an annexation, provisions above and beyond UDC standards may be implemented through the development agreement if deemed appropriate by the City Council. Building Elevations: Conceptual building elevations were submitted for the main anchor Winco), the mid-anchors and the retail shops as shown in Exhibit A.6. Building materials consist primarily of stucco, with smooth and split face CMU, metal panel siding and stone and brick veneer accents. As noted above in Section VII, non-residential buildings should be Meridian City Council Meeting Agenda February 5, 2019 – Page 345 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 91 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 19 proportional to and blend in with adjacent residential buildings; future building elevations submitted for design review should demonstrate compliance with this requirement. All structures except single-family detached are required to comply with the design standards listed in UDC 11-3A-19 and the Architectural Standards Manual. Single-family detached residential structures are exempt from design review. Certificate of Zoning Compliance (CZC): The applicant is required to submit a CZC application for approval of the proposed use, site layout and building elevations from the Planning Division prior to submittal of a building permit application. Design Review: The applicant is required to submit a Design Review application concurrent with the CZC application for final approval of the site layout and building elevations. The proposed site layout and structures are required to comply with the design standards listed in UDC 11-3A- 19 and the Architectural Standards Manual. C. Variance (VAR): The applicant requests a variance to UDC 11-3H-4B.2, which prohibits new approaches directly accessing a state highway (i.e. SH 20/26). The applicant requests approval of 2) accesses via SH 20/26 as shown on the concept site plan included in Exhibit A.2. When a change or increase in intensity of use is proposed, the UDC requires the owner to develop or otherwise acquire access to a street other than the state highway. The use of any existing approaches is required to be abandoned and removed. Public street connections are only allowed at the section line roads; and the half mile mark between section line roads, and shall be collector roads. The letter from ITD included in Exhibit B, Section 12, in regard to the proposed access states ITD accepts the right-in/right-out access proposed via SH 20-26 nearest the Linder/SH 20-26 intersection with an eastbound right turn deceleration lane; and a right-in/right-out/left-in approach via SH 20-26 with right turn deceleration lanes for eastbound and westbound SH 20-26. Final approval of the proposed accesses via SH 20-26 will be determined once all documentation has been provided and the permit is signed. ITD has the authority to grant access from a state highway to a site; the City has the authority to grant access from a site to the state highway. Although ITD may approve the proposed accesses via SH 20-26, approval from the City is still needed and the UDC prohibits access via SH 20-26 unless a variance is approved by City Council. The UDC (11-5B-4) allows requests for a variance for the placement and/or number of access points to state highways. In order to grant a variance, the Council is required to make 3 findings as follows (included in Exhibit D): 1) The variance can’t grant a right or special privilege that isn’t otherwise allowed in the district; 2) The variance relieves an undue hardship because of characteristics of the site; and 3) The variance can’t be detrimental to the public health, safety, and welfare. Because staff can’t make all of the required findings listed in Exhibit D, staff is recommending denial of the proposed variance application. In summary, Staff recommends approval of the proposed AZ application with the requirement of a development agreement that includes the provisions listed in Exhibit B; approval of the PP application with the conditions contained in Exhibit B, and denial of the VAR application in accord with the Findings in Exhibit D. Meridian City Council Meeting Agenda February 5, 2019 – Page 346 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 92 of 214 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 20 X. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Conceptual Development Plan (dated: 10/8/18 12/13/2018) 3. Use Area Plan (dated: 10/8/18) 4. Site Circulation Plan (dated: 10/8/18) 5. Preliminary Plat (dated: 1/4/18) 6. Phasing Plan (dated: 10/25/18) 7. Landscape Plan (dated: 1/4/18) 8. Open Space Plan (dated: 10/8/18 1/14/2019) 9. Proposed Conceptual Building Elevations B. Agency & Department Comments & Conditions C. Legal Description & Exhibit Map for Annexation & Zoning Boundary D. Required Findings from Unified Development Code Meridian City Council Meeting Agenda February 5, 2019 – Page 347 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 93 of 214 Exhibit A Page 1 A. Drawings/Other Exhibit A.1: Zoning Map Meridian City Council Meeting Agenda February 5, 2019 – Page 348 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 94 of 214 2 - Exhibit A.2: Conceptual Development Plan (dated: 10/8/18 12/13/2018) Meridian City Council Meeting Agenda February 5, 2019 – Page 349 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 95 of 214 3 - Exhibit A.3: Use Area Plan (dated: 10/8/18) Meridian City Council Meeting Agenda February 5, 2019 – Page 350 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 96 of 214 4 - Exhibit A.4: Site Circulation Plan (dated: 10/8/18) Meridian City Council Meeting Agenda February 5, 2019 – Page 351 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 97 of 214 5 - Exhibit A.5: Preliminary Plat (dated: 1/4/18) Meridian City Council Meeting Agenda February 5, 2019 – Page 352 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 98 of 214 6 - Exhibit A.6: Phasing Plan (dated: 10/25/18) Meridian City Council Meeting Agenda February 5, 2019 – Page 353 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 99 of 214 7 - Exhibit A.7: Proposed Landscape Plan (dated: 1/4/18) Meridian City Council Meeting Agenda February 5, 2019 – Page 354 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 100 of 214 8 - Exhibit A.8: Open Space Plan (dated: 10/8/18 1/14/2019) Meridian City Council Meeting Agenda February 5, 2019 – Page 355 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 101 of 214 9 - Exhibit A.9: Proposed Conceptual Building Elevations (dated: 9/20/2016 & 1/4/18) Meridian City Council Meeting Agenda February 5, 2019 – Page 356 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 102 of 214 10 - Meridian City Council Meeting Agenda February 5, 2019 – Page 357 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 103 of 214 11 - Meridian City Council Meeting Agenda February 5, 2019 – Page 358 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 104 of 214 12 - WINCO ELEVATIONS NOT APPROVED REVISED CONCEPT ELEVATIONS WILL BE INCLUDED IN THE DEVELOPMENT AGREEMENT) Meridian City Council Meeting Agenda February 5, 2019 – Page 359 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 105 of 214 13 - B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS 1. PLANNING DEPARTMENT The concept site plan included in Exhibit A.2 shall be revised per Staff’s comments and recommendations in Section IX.A of the staff report prior to the City Council hearing. The Applicant shall work with Brighton, the adjacent property owner to the east, to finalize an agreement for a collector street connection to N. Fox Run Way prior to the City Council meeting. If an agreement can’t be reached, the project shall go back before the Commission for further review. 1.1 A Development Agreement (DA) is required as a provision of annexation of this property. Prior to the annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting annexation. The DA shall, at minimum, incorporate the following provisions: a. Future development of this site shall substantially comply with the concept site plan, use area plan, circulation plan, open space plan, phasing plan, preliminary plat, landscape plan and conceptual building elevations included in Exhibit A and the conditions contained herein. b. Future development shall comply with the design standards listed in UDC 11-3A-19 and the City of Meridian Architectural Standards Manual. c. One building permit is allowed to be issued on the subject property prior to recordation of the subdivision. d. Non-residential buildings should be proportional to and blend in with adjacent future residential buildings in accord with the Comprehensive Plan for mixed use community designated areas. e. Provide an ADA bus stop on the site as proposed; work with Valley Ride Transportation VRT) to coordinate the details. If VRT determines a bus stop is not needed at this location, the applicant should submit written documentation as such from VRT. f. A minimum of three (3) land use types are required to be provided within this development i.e. commercial (includes retail, restaurants, etc.), office, residential, civic (includes public open space, parks, entertainment venues, etc.), and industrial]. g. Provide a detached 10-foot wide multi-use pathway (Eagle Island segment) within the street buffer along N. Linder Road in accord with the Pathways Master Plan. A 14-foot wide public pedestrian easement for the pathway is required to be submitted to the Planning Division, approved by City Council and recorded. The applicant shall coordinate with Kim Warren, Park’s Department Pathways Project Manager (208-888-3579), regarding specifications for the pathway. If the pathway is covered under ACHD’s pedestrian easement, a separate easement is not required by the City. h. Provide a detached 10-foot wide multi-use pathway within the street buffer along W. Chinden Blvd./SH 20-26 as set forth in UDC 11-3H-4C.4. A 14-foot wide public pedestrian easement is required to be submitted to the Planning Division, approved by City Council and recorded for the pathway. If the pathway is covered under ACHD’s pedestrian easement, a separate easement is not required by the City. i. All of the existing stub streets (N. Arliss Ave., N. Bergman Ave. and W. Director Street) Meridian City Council Meeting Agenda February 5, 2019 – Page 360 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 106 of 214 14 - shall be extended with this development as originally intended for interconnectivity. Bergman Ave. shall be extended with the first phase of development for interconnectivity between the commercial development and residential neighborhood. j. The street buffer landscaping and 10-foot wide multi-use pathways along the entire frontage of N. Linder Road and SH 20-26/Chinden Blvd. shall be constructed with the first phase of development. k. A minimum gross density of 6 units per acre shall be provided within the future residential development area depicted on the concept site plan. l. The Developer shall complete all improvements required by ITD and ACHD associated with this development within the timeframe required by those agencies in accord with the STARS agreement and consistent the Traffic Impact Study prior to issuance of the first Certificate of Occupancy within this development. m. Provide traffic calming (i.e. chokers/bulb-outs, speed humps, etc.) in front of the plaza area in an effort to slow traffic for pedestrian safety. n. At a minimum, a swimming pool and clubhouse shall be provided in the future residential development; 10-foot wide pedestrian pathways shall be provided around the perimeter of the overall development; pedestrian pathways shall be provided internally within the development as depicted on the concept plan; and an entry feature shall be provided at the Linder/SH 20-26 intersection as amenities. o. Prior to any development occurring in the future residential and office/retail area shown on the concept site plan, a revised Traffic Impact Study (TIS) shall be submitted to ITD and ACHD for review. Any new requirements based on the revised TIS shall be considered. The TIS did include analysis on the future development area so a revised TIS is not needed. p. The Applicant shall work with ACHD on the collector street intersection with Linder Rd. where the signal is proposed and the firehouse access is located; and traffic calming measures to slow traffic on Bergman Ave. and W. Bacall St. as allowed by ACHD and the Fire Department. q. Some of the multi-story office live/work spaces south of Winco shall be constructed with the first phase of development. 1.2 Site Specific Conditions – Preliminary Plat 1.2.1 The preliminary plat included in Exhibit A.5, dated 1/4/18, shall be revised as follows: a. Include a note granting a blanket cross-access/ingress-egress easement between all lots within the subdivision. b. Include block numbers on the face of the plat. c. Include a street name for the east/west collector street. d. Revise the plat per the changes required to the concept site plan. 1.2.2 The landscape plan included in Exhibit A.7, dated 1/4/18, shall be revised as follows: a. Depict a sidewalk along the east side of the driveway through Lot 1 to the parcel S0425233701, 5960 N. Linder Rd.) to the south for pedestrian interconnectivity. b. Revise the plan per the changes required to the concept site plan. Meridian City Council Meeting Agenda February 5, 2019 – Page 361 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 107 of 214 15 - 1.2.3 The entire street buffer and detached pathway/sidewalk along N. Linder Road, W. Chinden Blvd./SH 20-26 and both sides of the east/west collector street shall be constructed with the first phase of development. 1.2.4 Provide a cross-access/ingress-egress easement to the property to the south (Parcel S0425233701, 5960 N. Linder Rd.) in accord with UDC 11-3A-3A; the developer shall work with that property owner to align the driveway/easement with the backage road proposed on that site – submit a copy of the recorded easement to the Planning Division with the final plat application. 1.2.5 North Bergman Ave. shall be extended to the collector street with the first phase of development. 1.2.6 All fencing shall comply with the standards listed in UDC 11-3A-7. 1.3 General Conditions of Approval – Preliminary Plat 1.3.1 Comply with all bulk, use, and development standards of the applicable district listed in UDC Chapter 2 District regulations. 1.3.2 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.3.3 Install lighting consistent with the provisions as set forth in UDC 11-3A-11. 1.3.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A- 15, UDC 11-3B-6 and MCC 9-1-28. 1.3.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.3.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 1.3.7 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3B-5I, 11-3B-8C, and Chapter 3 Article C. 1.3.8 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B- 7C (streets). 1.3.9 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B- 11C. 1.3.10 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. 1.3.11 Provide bicycle parking spaces as set forth in UDC 11-3C-6G consistent with the design standards as set forth in UDC 11-3C-5C. 1.3.12 Comply with the outdoor service and equipment area standards as set forth in UDC 11-3A-12. 1.3.13 Construct all required landscape areas used for storm water integration consistent with the standards as set forth in UDC 11-3B-11C. 1.3.14 Comply with the structure and site design standards, as set forth in UDC 11-3A-19 and the guidelines set forth in the City of Meridian Standards Manual. 1.3.15 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.3.16 Low pressure sodium lighting shall be prohibited as an exterior lighting source on the site. 1.3.17 All fencing constructed on the site shall comply with the standards as set forth in UDC 11-3A-7 and 11-3A-6B as applicable. 1.4 Ongoing Conditions of Approval – Preliminary Plat Meridian City Council Meeting Agenda February 5, 2019 – Page 362 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 108 of 214 16 - 1.4.1 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.5 Process Conditions of Approval – Preliminary Plat 1.5.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.5.2 The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and Design Review application from the Planning Division, prior to submittal of any building permit application. 2. PUBLIC WORKS DEPARTMENT 2.1 Site Specific Conditions of Approval 2.1.1 Sanitary sewer mains intended to provide service to the subject site currently exists at the current north terminus of N. Arliss Avenue and N. Bergman Avenue. Applicant shall be responsible for the extension of these mainlines through the project. 2.1.2 Water mains intended to provide service to the subject site currently exist at the current north terminus of N. Arliss Avenue and N. Bergman Avenue, as well as within N. Linder Road, and at the west terminus of W. Director Street. Applicant shall be responsible for the extension of these mainlines through the project. The fire flow at the end of the proposed dead end water main on the east is marginal, and creates a water quality concern. This main shall connect to existing water main on Director St within the road alignment in the Future Residential area, or within the collector roadway extension to Fox Run Way. Each phase of this development will need to be modeled separately to ensure fire flows are adequate. 2.1.3 A street light plan will need to be included in the final plat and/or building permit application. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 2.2 General Conditions of Approval 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for Meridian City Council Meeting Agenda February 5, 2019 – Page 363 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 109 of 214 17 - review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at 208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. Meridian City Council Meeting Agenda February 5, 2019 – Page 364 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 110 of 214 18 - 2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.2.19 The applicant’s design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. POLICE DEPARTMENT http://weblink.meridiancity.org/weblink8/0/doc/157929/Page1.aspx 4. FIRE DEPARTMENT http://weblink.meridiancity.org/weblink8/0/doc/157930/Page1.aspx The Fire Department is against the traffic signal in front of station 5. The signal will cause too much congestion with the operations of the engine company trying to leave the station and respond to calls. 5. REPUBLIC SERVICES 5.1 Please coordinate trash enclosure design and locations with Bob Olson, Republic Services (208- 345-1265 office, or 208-371-1745 cell; or, email: ROlson@republicservices.com ) prior to submittal of a Certificate of Zoning Compliance application. Also, provide provisions for recycling. 6. PARKS DEPARTMENT 6.1 The applicant is required to comply with the mitigation standards listed in UDC 11-3B-10C.5 for any Meridian City Council Meeting Agenda February 5, 2019 – Page 365 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 111 of 214 19 - existing trees 4-inch caliper or greater that are removed from the site. Contact Elroy Huff, City Arborist (208-371-1755), prior to removal of any existing trees from the site. 6.2 The Pathways Master Plan requires a 10-foot wide segment of the City’s multi-use pathway Eagle Island) along the frontage of this on N. Linder Road; the applicant should coordinate with Kim Warren, Park’s Department (208-888-3579) regarding the requirements for the pathway. The UDC (11-3H-4C.4) also requires a 10-foot wide multi-use pathway along SH 20/26. 6.3 Submit a 14-foot wide public pedestrian easement for the multi-use pathway along Linder Road and W. Chinden Blvd./SH 20-26; coordinate the details of the easements with Kim Warren, Pathways Project Manager, 208-888-3579. If the pathways are located within right-of-way, an easement is not required to be submitted to the City. 7. ADA COUNTY HIGHWAY DISTRICT (ACHD) http://weblink.meridiancity.org/weblink8/0/doc/159123/Page1.aspx 8. CENTRAL DISTRICT HEALTH DEPARTMENT http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=157031 9. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO (COMPASS) http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=157483 10. DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) http://weblink.meridiancity.org/weblink8/0/doc/157255/Page1.aspx 11. NAMPA & MERIDIAN IRRIGATION DISTRICT (NMID) http://weblink.meridiancity.org/weblink8/0/doc/157710/Page1.aspx 12. IDAHO TRANSPORTATION DEPARTMENT (ITD) http://weblink.meridiancity.org/weblink8/0/doc/157968/Page1.aspx Meridian City Council Meeting Agenda February 5, 2019 – Page 366 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 112 of 214 20 - Exhibit C: Legal Description & Exhibit Map for Annexation & Zoning Boundary R-8 Zone Meridian City Council Meeting Agenda February 5, 2019 – Page 367 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 113 of 214 21 - Meridian City Council Meeting Agenda February 5, 2019 – Page 368 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 114 of 214 22 - Meridian City Council Meeting Agenda February 5, 2019 – Page 369 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 115 of 214 23 - C-C Zone Meridian City Council Meeting Agenda February 5, 2019 – Page 370 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 116 of 214 24 - Meridian City Council Meeting Agenda February 5, 2019 – Page 371 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 117 of 214 25 - Meridian City Council Meeting Agenda February 5, 2019 – Page 372 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 118 of 214 26 - D. Required Findings from Unified Development Code 1. ANNEXATION & ZONING FINDINGS: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The City Council finds that the proposed map amendment to the C-C and R-8 zoning districts and proposed development plan is consistent with the MU-C and MDR FLUM designations for this site and should be compatible with existing and future uses in the area (see section VII above for more information). b. The map amendment complies with the regulations outlined for the pro posed district, specifically the purpose statement; The City Council finds that the proposed map amendment to the C-C and R-8 zoning districts is consistent with the purpose statements of the commercial and residential districts as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed zoning amendment will not be detrimental to the public health, safety, or welfare. City utilities are available to be extended at the expense of the applicant. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The City Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). The City Council finds the proposed annexation of this property with the proposed development plan is in the best interest of the City. 2. PRELIMINARY PLAT: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; The City Council finds that the proposed plat is in conformance with the adopted Comprehensive Plan in regard to land use and transportation and circulation goals. b. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services are available to be extended to the subject property upon development. (See Exhibit B of the Staff Report for more details from public service providers.) Meridian City Council Meeting Agenda February 5, 2019 – Page 373 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 119 of 214 27 - c. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the developer at their own cost, the City Council finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; The City Council finds there is public financial capability of supporting services for the proposed development based on comments received from the public service providers (i.e., Police, Fire, ACHD, etc.). (See Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and The City Council finds the proposed development will not be detrimental to the public health, safety and general welfare. ACHD and ITD consider road safety issues in their analyses. 3. VARIANCE: The City Council shall apply the standards listed in Idaho Code 67-6516 and all the findings listed in Section 11-5B-4.E of the UDC to review the variance request. In order to grant a variance, the Council shall make the following findings: a. The variance shall not grant a right or special privilege that is not otherwise allowed in the district; City Council finds granting the proposed accesses via Chinden Boulevard would not grant a right or special privilege as the Fred Meyer store across the street to the north was granted access via SH 20-26 as well as the Costco development to the west at the intersection of N. Ten Mile Road and SH 20-26. b. The variance relieves an undue hardship because of characteristics of the site; and City Council finds there are unique characteristics of the site that create an undue hardship that granting a variance would relieve. This site has significant frontage (i.e. 2,675+/- feet) on SH 20-26 which would make sole access via Linder Rd., N. Fox Run Way and N. Bergman Ave. difficult and inefficient and would also create more traffic through the adjacent residential neighborhood. c. The variance shall not be detrimental to the public health, safety, and welfare. City Council finds granting the variance for two (2) accesses via SH 20-26 shouldn’t be detrimental to the public health, safety and welfare if the highway is widened to 5 lanes as intended through the STAR’s program and the appropriate improvements to SH 20-26 are constructed as determined by ITD. The City Council also found that under UDC 11-3H-3, even without approval of a Variance for access to SH 20-26, access can be granted upon specific recommendation of the Idaho Transportation Department. Either way, Council approval of the access was found to be appropriate for this development and was approved. Meridian City Council Meeting Agenda February 5, 2019 – Page 374 of 736Meridian City Council Meeting Agenda April 9, 2019 – Page 120 of 214 EIDIAN.,+-- CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 5 L Project File Name/Number: Item Title: AP Invoices for Payment 3/29/2019 $105,378.86 Meeting Notes: rte✓ APPROVED I TEM SHEET C ouncil Agenda I tem - 5.L . Presenter: Estimated Time f or P resentation: Title of I tem - AP Invoices for P ayment 03/29/19 - $105,378.86 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment Cover Memo 4/4/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 121 of 214 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund AFLAC Mar 19 AFLAC 3,750.29 01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Cash for U/C Ooperations, 01/24/19 - 03/27/19 1,260.00 01 General Fund DISCOVERY BENEFITS Flex Mar 19 22,644.30 01 General Fund IAFF LOCAL 4627 #4627 Firefighters Dues Mar 2019 6,577.34 01 General Fund KEYBANK City of Meridian HSA Contributions Mar 2019 3,073.32 01 General Fund NAGE Local R-14 687 Mar 2019 28.00 01 General Fund NATIONWIDE RETIREMENT SOLUTIONS, INC March 2019 Pre Tax Contributions 37,485.63 01 General Fund NATIONWIDE RETIREMENT SOLUTIONS, INC March 2019 Roth Contributions 12,899.30 01 General Fund PRESERVATION IDAHO Orchid Nomination for Walking Tour App 50.00 01 General Fund UNITED WAY OF TREASURE VALLEY #17426 March 2019 Contributions 396.59 Total 01 General Fund 88,164.77 60 Enterprise Fund ADA COUNTY SHERIFF'S OFFICE #18007695 M Edwards Mar 2019 549.63 60 Enterprise Fund AFLAC Mar 19 AFLAC 625.79 60 Enterprise Fund DISCOVERY BENEFITS Flex Mar 19 8,047.70 60 Enterprise Fund KEYBANK City of Meridian HSA Contributions Mar 2019 400.00 60 Enterprise Fund NATIONWIDE RETIREMENT SOLUTIONS, INC March 2019 Pre Tax Contributions 5,450.36 60 Enterprise Fund NATIONWIDE RETIREMENT SOLUTIONS, INC March 2019 Roth Contributions 2,080.61 60 Enterprise Fund UNITED WAY OF TREASURE VALLEY #17426 March 2019 Contributions 60.00 Total 60 Enterprise Fund 17,214.09 Report Total 105,378.86 Date: 3/29/19 11:49:18 AM Page: 1Meridian City Council Meeting Agenda April 9, 2019 – Page 122 of 214 (�Q/�EIDIZIAN 0 DAH CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 5 M Project File Name/Number: Item Title: AP Invoices for Payment 4/10/2019 $353,409.42 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.M. Presenter: Estimated Time f or P resentation: Title of I tem - AP Invoices for P ayment 04/10/19 - $353,409.42 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment Cover Memo 4/4/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 123 of 214 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A TO Z SPRINKLERS, INC sod replacement along new sidewalk at Storey Park 9,045.86 01 General Fund ACS SYSTEMS LLC Conference Room 1: Labor & Materials-PO 151-19-060, Conferen 2,035.00 01 General Fund ADA COUNTY PARAMEDICS 220/Paramedic Recert license fees, Hendrick,Mentzer,Hirsch 75.00 01 General Fund ADVANCE MARKING SYSTEMS 220/ Accountability Tags (83) & Passports (14)179.55 01 General Fund AIR FILTER SALES air filters for Kleiner heater - qty 19 92.67 01 General Fund ARLENCO DISTRIBUTION, INC BNC connectors for sprinkler clocks at various parks - qty 2 129.96 01 General Fund ARLENCO DISTRIBUTION, INC siamese wire for security cameras - qty 1 134.62 01 General Fund ASSOC OF IDAHO CITIES Registration;C.Johnson AIC Conf, BOI, ID 06/19/19-06/21/19 295.00 01 General Fund AVOLVE SOFTWARE CORPORATION 18-0386 Professional Services Package for OAS, Tier 4: OAS t 10,900.00 01 General Fund AVOLVE SOFTWARE CORPORATION 18-0386Travel Expenses for Mara Fitter 3/5-3/8/19 for Phase 1,116.51 01 General Fund BME FIRE FIGHTER SUPPLY, LLC.19-0213 220/boots, returned, credit to follow 310.25 01 General Fund BME FIRE FIGHTER SUPPLY, LLC.19-0213 220/credit for returned boots, Inv 2529 (310.25) 01 General Fund BOUNDTREE MEDICAL 220/center airway pouch, qty 3 40.77 01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial, St. 2, cleaner, detergent, towels 103.05 01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial, St. 4, detergent, towels, mop head 374.88 01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial, St. 5 83.70 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC 220/Oil, filter, rotation, MF024 79.95 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC 220/Tie Rod, MF024 300.00 01 General Fund BSN SPORTS, INC.pickleballs - qty 8 sets 114.24 01 General Fund CABLE ONE 220/Digital device rental, St. 4 11.28 01 General Fund Campbell Tractor Co.1445 mower repair parts - qty 4 49.16 01 General Fund Campbell Tractor Co.credit on mower repair parts - qty 42 (134.56) 01 General Fund Campbell Tractor Co.mower repair parts - qty 48 207.16 01 General Fund CASCADE FENCE COMPANY, INC.create openings in fence at pickleball net line-Reta Huskey 918.00 01 General Fund CENTURYLINK Fuller Park DSL & Phone 3/10-4/9/19 121.52 01 General Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 02/2019 772.76 01 General Fund CHRISTIE BOUCHER Per Diem: C.Boucher,Albany,OR,OR Fire Svc Office Admin Wrksh 192.50 01 General Fund CLOVERDALE NURSERY topsoil for Kleiner Park - qty 30 cu yds 525.00 01 General Fund CLOVERDALE NURSERY topsoil for Storey Bark Park - qty 4 cu yds 80.00 01 General Fund CUTTING EDGE TRAINING LLC Force-on-Force & Scenario Inst. 04/29/19-05/02/19 525.00 01 General Fund D & B SUPPLY fence staples for Storey Park - qty 1.45 5.50 01 General Fund D & B SUPPLY pump up sprayer - qty 1 17.99 Date: 4/4/19 01:28:14 PM Page: 1Meridian City Council Meeting Agenda April 9, 2019 – Page 124 of 214 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund D & B SUPPLY wood shims for MYB bollards - qty 2 3.58 01 General Fund DONE RITE TREE CO.19-0236 8th Street Park tree trimming - qty 57 4,000.00 01 General Fund DONE RITE TREE CO.19-0236 Renaissance Park tree pruning - qty 64 7,000.00 01 General Fund ELAINE CRISTELLA instructor fee - Vintage Furniture & Decor 3/16/19 - qty 3 156.00 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO outlet covers for Kleiner Park - qty 102 48.25 01 General Fund EMERGENCY RESPONDERS HEALTH CENTER 19-0060 220/4 Prev Health exams, 5 pre-employment 7,560.00 01 General Fund FASTENAL COMPANY pop rivets for reservation boards - qty 500 40.75 01 General Fund FERGUSON ENTERPRISES INC.220/9 shower heads, St. 3, 4 & 5 450.00 01 General Fund GEM STATE OIL RECOVERY used oil disposal - qty 170 50.00 01 General Fund H.D. FOWLER COMPANY four-way faucet keys for parks - qty 4 20.16 01 General Fund HENRY SCHEIN MATRIX MEDICAL 220/1 trauma backpack 288.23 01 General Fund HOME DEPOT CREDIT SERVICES 220/Bldg repair supplies, concrete mastic, grout, elect box 20.47 01 General Fund HOME DEPOT CREDIT SERVICES 220/Drill bits, training 9.94 01 General Fund HOME DEPOT CREDIT SERVICES 220/gloves for demolition for training purposes 49.88 01 General Fund HOME DEPOT CREDIT SERVICES 220/smoke alarms qty 50, plus install supplies 765.62 01 General Fund HOME DEPOT CREDIT SERVICES 220/spackling, building mtnc., St. 2 19.81 01 General Fund HOME DEPOT CREDIT SERVICES 220/staples, rebuilding roof prop, training 25.94 01 General Fund HOME DEPOT CREDIT SERVICES 220/T-31 strap for extrication hose 8.46 01 General Fund HOME DEPOT CREDIT SERVICES 220/training supplies, 40 pk respir, staples, poly sheeting 103.93 01 General Fund HOME DEPOT CREDIT SERVICES Pic hangaers, bits, plungers, sink strainer, brackets 23.53 01 General Fund HOME DEPOT CREDIT SERVICES plastic sheet to paint restrooms - qty 1 17.98 01 General Fund HORIZON DISTRIBUTORS INC edger blades - qty 3 239.25 01 General Fund IDAHO POST ACADEMY Training Registration for T. Smith, Inst. Development 300.00 01 General Fund IDAHO TANK & CULVERT fittings for Fuller Park inlet screen work - qty 3 168.00 01 General Fund IMPACT PEST SERVICES vole control at Ten Mile Interchange 2/27/19 250.00 01 General Fund IMPACT PEST SERVICES vole control at Ten Mile Interchange 2/8/19 250.00 01 General Fund INSIGHT ARCHITECTS, pa 19-0226 prof services Homecourt Bay 5 design 2/1-2/28/19 6,107.50 01 General Fund INTERMOUNTAIN COMMUNICATIONS Portable Radio Repair 239.61 01 General Fund JODI ST-MARTIN Expense Report:J.StMartin,NLC Conf,Washington D.C.59.87 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP Annual Fire Extinguisher Test and Inspection 54.00 01 General Fund JUDY GERHART Per Diem: J.Gerhart,Albany,OR,OR Fire Svc Office Admin Wrksh 192.50 01 General Fund KAY PARK-REC CORP bollards for Settlers Park MYB - qty 3 4,024.50 01 General Fund KELLER ASSOCIATES, INC.18-0509 Electrical Plans Examining Services 2/2019 20,946.70 Date: 4/4/19 01:28:14 PM Page: 2Meridian City Council Meeting Agenda April 9, 2019 – Page 125 of 214 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund L.N. CURTIS AND SONS 19-0239 220/Hook cluster, St. 2 122.99 01 General Fund L.N. CURTIS AND SONS 220/Fire Shelter & Battery, Training Div 894.42 01 General Fund LEVEL 3 COMMUNICATIONS, LLC.Level 3 Communications Telephone, Mar 2019, 268238 975.99 01 General Fund LOGAN SIMPSON DESIGN 18-0395-Comp Plan Professional Services 11/17/2018-2/15/19 73,468.20 01 General Fund LOGAN SIMPSON DESIGN 18-0395-Comp Plan Professional Services 2/16-3/15/19 14,472.36 01 General Fund M2M WIRELESS Parks Irrigation Modems 3/17 - 4/16/19 288.61 01 General Fund MERIDIAN AUTOMOTIVE & MACHINE Eval for Replacement, LOF, Air Filter, Align, Rear Brakes... 1,864.50 01 General Fund MERIDIAN AUTOMOTIVE & MACHINE Eval, Oil Change, Alignment, Wipers, Steering Hose Repair 1,520.55 01 General Fund MERIDIAN AUTOMOTIVE & MACHINE Inspection,Wipers,Surpentine Belt, Alternator,Sway Bar #119 1,368.59 01 General Fund MERIDIAN AUTOMOTIVE & MACHINE Instpection/Evaluation for Replacement Consideration #17 96.25 01 General Fund MERIDIAN AUTOMOTIVE & MACHINE Vehicle Inspection, Rear Diff. Service for Unit # 130 242.88 01 General Fund MINUTEMAN, INC.220/keys for incident command trailer 30.50 01 General Fund MINUTEMAN, INC.220/keys for Public Safety Training Center 18.90 01 General Fund MOTION & FLOW CONTROL PRODUCTS air fittings & hose repair - qty 48 125.34 01 General Fund MOTION & FLOW CONTROL PRODUCTS parts for tree sprayer skid repairs - qty 3 83.02 01 General Fund MOUNTAIN WEST, LLC landscape bark for Storey Park - qty 52 yds 1,912.00 01 General Fund MUNICIPAL EMERGENCY SVCS 220/1 AV3000 full face replacement respiratior mask 299.80 01 General Fund MUNICIPAL EMERGENCY SVCS 220/2 AV3000 full face replacement respirator masks 580.00 01 General Fund NIGHT VISION DEVICES INC Night Vision Equipment 1,467.00 01 General Fund NUTRIEN AG SOLUTIONS, INC.pre-emergent & fertilizer for all parks - qty 4010 5,113.80 01 General Fund OFFICE DEPOT, INC.220/ 1 pk badge holders, Public Safety Academy 14.67 01 General Fund OFFICE DEPOT, INC.220/Envelopes, 1 box 9.30 01 General Fund OFFICE DEPOT, INC.220/Office suppies & keyboard 93.72 01 General Fund OFFICE DEPOT, INC.220/Office supplies, stamp, folder, notes, paper 237.52 01 General Fund OFFICE DEPOT, INC.Inter office envelopes, pens for building services 60.91 01 General Fund OFFICE DEPOT, INC.Paper and glue 62.75 01 General Fund OFFICE DEPOT, INC.wireless mouse-BF, notebooks, batteries, tape 66.37 01 General Fund OFFICE TEAM 19-0067-w/e 11/9/18-John Hale-Invoice never r'cvd 92.45 01 General Fund OFFICE TEAM 19-0067-W/E 3/15/19-John Hale-Records Retention 369.80 01 General Fund OFFICE TEAM 19-0067-w/e 3/22/19 John Hale-Records Retention 184.90 01 General Fund OFFICE TEAM PO 19-0165 Temp Svcs Building Svcs S. Kaiser 3/22/19 858.00 01 General Fund OFFICE VALUE - MERIDIAN Flashdrives for PD 112.35 01 General Fund OFFICE VALUE - MERIDIAN Index Cards for PD 10.36 01 General Fund OFFICE VALUE - MERIDIAN Laminating Pouch, Index Tabs, Printer Cleaner, Wipes, Labels 410.66 Date: 4/4/19 01:28:14 PM Page: 3Meridian City Council Meeting Agenda April 9, 2019 – Page 126 of 214 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund PAUL'S MERIDIAN STINKER emissions test on fleet trucks 6 & 26 30.00 01 General Fund PAUL'S MERIDIAN STINKER emissions testing for fleet truck 18 - license C13785 15.00 01 General Fund PLATT ELECTRIC SUPPLY Bulbs for Lobby Lights 38.76 01 General Fund PLATT ELECTRIC SUPPLY electronic compact fluorescent ballast-Heroes shelter x 2 73.21 01 General Fund PLATT ELECTRIC SUPPLY Gloves for Facilities 93.91 01 General Fund PLATT ELECTRIC SUPPLY Light Switch for Closet in Polygraph Room 10.09 01 General Fund RICOH USA, INC C86173707 monthly lease 4/1-30/19 plus additional pages 604.52 01 General Fund ROGER MICHENER & LAWRENCE A. ROSS Refund:ACHD was double paid by customer 17,154.06 01 General Fund RYAN MCKELL Per Diem:R McKell 2019 Nat'l Planning Conference 342.00 01 General Fund SCHINDLER ELEVATOR CORP Elevator 2 repair, stuck on second floor 872.74 01 General Fund SCOTT COLAIANNI Per Diem: S.Colaianni, Planning, Design & Construction of PD 196.00 01 General Fund SHAW SHOOTING INC.Firearms Training Equipment 1,170.00 01 General Fund SILVER CREEK SUPPLY small engine maintenance & repair 123.27 01 General Fund SOLUTIONS TO GO Boxes for Prescriptions 108.90 01 General Fund SONNTAG RECREATION replacement spinner for Kleiner playground - qty 1 1,773.00 01 General Fund SPECIALTY CONSTRUCTION SUPPLY marking paint for tree drenching - qty 24 95.04 01 General Fund SPECIALTY CONSTRUCTION SUPPLY marking paint for tree fertilization - qty 24 95.04 01 General Fund SUNBELT RENTALS manlift for Storey Park Mo Brooks ball field lights 3/18/19 995.30 01 General Fund SUNBELT RENTALS mini telehandler for Heroes Park 3/13/19 291.78 01 General Fund SYNCB/AMAZON 220/battery for investigator camera 14.99 01 General Fund SYNCB/AMAZON 220/coat tree, logistics office 51.19 01 General Fund SYNCB/AMAZON Book for facilities Handbook for Electrical Safety in workpl 173.87 01 General Fund SYNCB/AMAZON Books for Facilities 67.39 01 General Fund SYSTEM KLEEN & RESTORATION Settlers MYB building duct cleaning 300.00 01 General Fund TATES RENTS (GENERAL OFFICE)220/repair chainsaw St. 4 182.14 01 General Fund TATES RENTS (GENERAL OFFICE)220/repair chainsaw, training 60.82 01 General Fund TATES RENTS (GENERAL OFFICE)propane for forklift 20.74 01 General Fund TATES RENTS (GENERAL OFFICE)sod cutter for Kleiner Park 3/26/19 45.00 01 General Fund TERRA ENVIRO CONSULTING, INC.remaining balance owed on soils testing ref invoice 013019-1 1,090.00 01 General Fund THE UPS STORE Postage to send Evidence to Lab 28.50 01 General Fund TOTAL SYSTEM SERVICES Data Air unit repair 287.00 01 General Fund TOTAL SYSTEM SERVICES HVAC Repair in K9 Building 450.00 01 General Fund TURF EQUIPMENT & IRRIGATION replacement nails for nail drag for ball fields - qty 130 106.17 Date: 4/4/19 01:28:14 PM Page: 4Meridian City Council Meeting Agenda April 9, 2019 – Page 127 of 214 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund TURF RENOVATION MACHINERY 19-0281 PTO-60 Klopping Hardie Sports Turf Renovator - qty 1 12,995.00 01 General Fund TURF RENOVATION MACHINERY Turf Renovator replacement blades - qty 3 1,200.00 01 General Fund ULTRA TOUCH CAR WASH Full Car Wash for Unit # 101 12.70 01 General Fund ULTRA TOUCH CAR WASH Full Car Wash for Unit # 163 12.70 01 General Fund USSSOA 19-0051 volleyball officials 3/11-3/15/19 - qty 78 games 1,738.66 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 Data Plan #1, 2/21 - 3/20/19 854.13 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones - 2/21 - 3/20/19 7,863.65 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 Data Plan #2 - 2/21 - 3/20/19 754.33 01 General Fund WESTERN SPECIALTIES, INC.kickdown door stops for all parks - qty 10 159.00 01 General Fund WESTERN STATES EQUIPMENT CO Emergency Generator maintenance 839.89 01 General Fund WEX BANK INC #0496-00-332449-8, 3/31/2019_WEX_Bank 22,177.60 01 General Fund ZOLL MEDICAL CORP 220/repair E32 Cardiac Monitor 2,293.00 Total 01 General Fund 267,277.08 07 Impact Fund RAFTELIS 18-0454,FY18 Impact Fee Updated,02/01/19 - 02/28/19 93.72 07 Impact Fund SILVER CREEK SUPPLY splice kits - qty 3 35.90 07 Impact Fund SILVER CREEK SUPPLY splice kits for Discovery Park - qty 2 23.95 Total 07 Impact Fund 153.57 60 Enterprise Fund ACS SYSTEMS LLC Conference Room 1: Labor & Materials-PO 151-19-060, Conferen 850.00 60 Enterprise Fund AIR FILTER SALES HVAC Filters for Well Sites Qty 12 56.28 60 Enterprise Fund ALFRED JR. & KERRIE LOUNSBURY Refund:Wat/Sew/Trash 7002 N. Sunset Maple Way 215.28 60 Enterprise Fund BUCKS BAGS INC Bag to carry filters for roof HVAC units 200.00 60 Enterprise Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 02/2019 657.93 60 Enterprise Fund CHAD CASSELL Per Diem:C.Cassel,UtilityMgmtCert,Moscow,ID 192.50 Date: 4/4/19 01:28:14 PM Page: 5Meridian City Council Meeting Agenda April 9, 2019 – Page 128 of 214 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund CITY OF BOISE 19-0004 NPDES Testing (111 tests)3,729.00 60 Enterprise Fund CLINT WORTHINGTON Per Diem: C.Worthington, APWA, Fairmont,MT 04/14/19-04/18/19 247.50 60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY 120VAC GP Relay (5 qty)78.30 60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY Parts to repair broken strobe & indicator light covers (3 qt 95.51 60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY WRRF Centrate Mod,electrical equipment 3/6/19 522.58 60 Enterprise Fund CORE & MAIN LP Brass Nipple, Brass Tee Qty 17 50.86 60 Enterprise Fund D & B SUPPLY Pigtail wiring for the sprayer trailer 3.49 60 Enterprise Fund DECKER PROPERTY MGMT Refund:Wat/Sew/Trash 1870 E. Fireside Dr.35.80 60 Enterprise Fund DON CASE Reimbursement: D.Case, IBOL Cert Exam, 03/14/19 CWI 25.00 60 Enterprise Fund DOROTHY HOLTON Refund Wat/Sew/Trash 5095 W. Tournament Dr.110.52 60 Enterprise Fund DUBOIS CHEMICALS INC 19-0016 Ferric Chloride (48,040 lbs)8,517.49 60 Enterprise Fund DUBOIS CHEMICALS INC 19-0017 Defoarmer tote (2,200 lbs)2,640.00 60 Enterprise Fund DUSTIN KOEPPL Refund:Wat/Sew/Trash 219 W. Waterbury Dr.59.68 60 Enterprise Fund FASTENAL COMPANY 1/4 inch pipe tap for shop 23.49 60 Enterprise Fund FASTENAL COMPANY Hard hat for RRhodes 18.99 60 Enterprise Fund FERGUSON ENTERPRISES INC.19-0183 M520M Dual Port MXU Qty 15 1,909.05 60 Enterprise Fund FERGUSON ENTERPRISES INC.8 STD Pipe Cut, 12 Gauge Steel Pipe Qty 21 430.00 60 Enterprise Fund FERGUSON ENTERPRISES INC.Credit for Repair of VGB Repair as still was non working (545.86) 60 Enterprise Fund FERGUSON ENTERPRISES INC.Grip Joint Comp. Coupler Qty 6 113.47 60 Enterprise Fund FERGUSON ENTERPRISES INC.Housing Model 520M Pit Lid Qty 15 627.45 Date: 4/4/19 01:28:14 PM Page: 6Meridian City Council Meeting Agenda April 9, 2019 – Page 129 of 214 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund FERGUSON ENTERPRISES INC.VGB Meter Reading Equipment Repair 545.86 60 Enterprise Fund FISHER SCIENTIFIC Graduated cylinders (2 pk)72.88 60 Enterprise Fund GABRIELLA & PATRICK MCGILL Refund Wat/Sew/Trash 359 S. Torino Ln.99.43 60 Enterprise Fund H.D. FOWLER COMPANY 90 Elbow Brass Import, 2x12 TXT Nipple Qty 9 149.32 60 Enterprise Fund HACH COMPANY Ammonia test kits for operations lab testing (8 qty)467.92 60 Enterprise Fund HACH COMPANY Reactive phosphate test kits & pipet tips (10 qty)469.21 60 Enterprise Fund HEATH JULIAN Refund:Wat/Sew/Trash 813 NW 2nd St.23.05 60 Enterprise Fund I. KRUGER INC.Replacement bearings (8 qty)7,262.06 60 Enterprise Fund IMPACT PEST SERVICES Pest Control Services @ Water Admin Bldg 79.00 60 Enterprise Fund JERMAINE & JESSICA GALLOWAY Refund Wat/Sew/Trash 3688 E. Girdner Dr.55.00 60 Enterprise Fund JOHNSON CONTROLS FIRE PROTECTION LP Annual Fire Sprinkler Inspection & Testing Contract 1,090.00 60 Enterprise Fund JOHNSON CONTROLS FIRE PROTECTION LP Annual Fire Sprinkler Inspection & Testing contract@ Well 19 530.00 60 Enterprise Fund JOHNSON CONTROLS FIRE PROTECTION LP Annual Fire Sprinkler Testing & Inspection Contract Admin Bl 590.00 60 Enterprise Fund JOHNSON CONTROLS FIRE PROTECTION LP Annual Fire Sprinkler Testing & Inspection Contract@Black Ro 368.00 60 Enterprise Fund JOHNSON CONTROLS FIRE PROTECTION LP Labor for annual testing & inspecting of fire alarm system 2,026.56 60 Enterprise Fund JUB ENGINEERS 18-0385 Well 22 Tx Programming Service Through 03/02/19 9,826.25 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs-2/1-28/19 Mt.View HS add'tn-1 sheet 290.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs-2/1-28/19 Silverstone Apts-2 sheets 580.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs-2/1-28/19-Owyhee HS Offsite Revised-2sheet 580.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148-QLPE Svcs 2/1-28/19 Verado Sub#3-4 sheets 1,160.00 Date: 4/4/19 01:28:14 PM Page: 7Meridian City Council Meeting Agenda April 9, 2019 – Page 130 of 214 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148-QLPE Svcs-2/1-28/19 Bainbridge Sub#9-4 sheets 1,160.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148-QLPE Svcs-2/1-28/19-Hill's Cent.Farm Sub#13-2 sheets 580.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148-QLPE Svcs-2/1-28/19-Jump Crk Sub#3-7 sheets 2,030.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148-QLPE Svcs-2/1-28/19-Paramount Dir Sub No.2-4sheets 1,160.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148-QLPE Svcs-2/1-28/19-TM Xing Sub#3-1 sheet 290.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148-QLPE Svcs-2/1-28/19-Vicenza Sub#2-3 sheets 870.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0164,Meridian/LInder sewer Const design 2/1-2/28/19 4,185.00 60 Enterprise Fund KEVIN BROWN Refund:Wat/Sew/Trashh 126 E. Waterbury Ln 68.31 60 Enterprise Fund McCALL INDUSTRIAL Elbows, nipple & ball valves (39 qty)223.92 60 Enterprise Fund METROQUIP, INC.41.5 MNST x MNP & Freight Qty 2 168.00 60 Enterprise Fund METROQUIP, INC.Labor to repair joystick on front reel of vactor hydrocleane 887.20 60 Enterprise Fund METROQUIP, INC.Mesh screens for hydrocleaners (4 qty)112.48 60 Enterprise Fund MITCHELL LEWIS & STAVER CO.Well 20B Assessment water products as of 3/12/19 8,550.00 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Swivel for parts washer 117.79 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Aluminum angle 93.39 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Socket sets, hammers, wrench, pliers, mirror, hexbit (15 qty 477.05 60 Enterprise Fund MURRAYSMITH INC 18-0405,Infiltration/Inflow monitoring as of 2/28/19 3,359.50 60 Enterprise Fund MYFLEETCENTER.COM Oil change for C18780 Ted Hyslop's vehicle inspection 40.79 60 Enterprise Fund MYFLEETCENTER.COM Oil change for maintenance truck C9868 35.99 60 Enterprise Fund MYFLEETCENTER.COM Oil change on intrument tech vehicle C12104 33.59 Date: 4/4/19 01:28:14 PM Page: 8Meridian City Council Meeting Agenda April 9, 2019 – Page 131 of 214 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund OFFICE DEPOT, INC.Paper napkins (2 pk)15.78 60 Enterprise Fund OFFICE DEPOT, INC.wireless mouse-BF, notebooks, batteries, tape 14.28 60 Enterprise Fund OFFICE VALUE - MERIDIAN Contracted labor to swap out damaged table tops warranty 160.00 60 Enterprise Fund OFFICE VALUE - MERIDIAN Pens, Tape Matte Qty 4 53.96 60 Enterprise Fund PATRICK & JEAN WONG Refund:Wat/Sew/Trash 3073 S. Hudspeth Ave.35.26 60 Enterprise Fund PATRICK COTTEN Per Diem: P.Cotten, APWA, Fairmont, MT 247.50 60 Enterprise Fund PLATT ELECTRIC SUPPLY Butt Connectors Qty 200 24.52 60 Enterprise Fund PLATT ELECTRIC SUPPLY Condiut, Wire Qty 11 72.47 60 Enterprise Fund PLATT ELECTRIC SUPPLY Flat Washer Kit, CU CMP, CU Cmp 6 TUL Qty 29 51.90 60 Enterprise Fund PLATT ELECTRIC SUPPLY Ring connectors (100 qty)67.00 60 Enterprise Fund PLATT ELECTRIC SUPPLY Welding Cable Qty 6 37.30 60 Enterprise Fund RANDALL & VIVIAN WORTHINGTON Refund:Wat/Sew/Trash 1504 W. Washington St.141.42 60 Enterprise Fund RUBY CLEMENS Refund Wat/Sew/Trash 602 W. Pine Ave.85.34 60 Enterprise Fund SPECIALTY CONSTRUCTION SUPPLY Hi-Vis shirts for DDeighton (5 qty)89.25 60 Enterprise Fund SPECIALTY CONSTRUCTION SUPPLY Road Sign Sidewalk Closed Qty 4 180.00 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC 80 PVC threaded couplings (5 qty)13.90 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC Male threadxbarb PVC 80 (5 qty)4.50 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC Sch 80 PVC nipple & Sch 80 PVC coupling (11 qty)23.02 60 Enterprise Fund SUSAN A. DELYEA BENEF Refund:Wat/Sew/Trash Unclaimed Funds Being Returned 33.51 60 Enterprise Fund SUSANNE ORTIZ Refund Wat/Sew/Trash 2074 NW 8th St 73.96 Date: 4/4/19 01:28:14 PM Page: 9Meridian City Council Meeting Agenda April 9, 2019 – Page 132 of 214 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund SYNCB/AMAZON Book for SLT review 20.58 60 Enterprise Fund SYNCB/AMAZON Cell phone case for NGier 17.78 60 Enterprise Fund SYNCB/AMAZON Pressure switch to repair boiler 3, digester 4 & 5 bldg 39.45 60 Enterprise Fund TATES RENTS (GENERAL OFFICE)Equipment Rental Light Plant @ 980 E Fairview 128.00 60 Enterprise Fund TESTAMERICA Biosolids testing (13 tests)876.50 60 Enterprise Fund USA BLUEBOOK Roller assembly, sampler replacement pole, sample pole (10 q 811.71 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 Data Plan #1, 2/21 - 3/20/19 1,586.11 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones - 2/21 - 3/20/19 2,415.79 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 Data Plan #2 - 2/21 - 3/20/19 109.28 60 Enterprise Fund WESTERN STATES EQUIPMENT CO Labor & parts for annual inspection on GEN#1 362.14 60 Enterprise Fund WESTERN STATES EQUIPMENT CO Labor & parts for annual inspection on GEN#2 362.26 60 Enterprise Fund WESTERN STATES EQUIPMENT CO Labor & parts for annual inspection on GEN#3 363.94 60 Enterprise Fund WESTERN STATES EQUIPMENT CO Labor & parts for annual inspection on GEN#4 365.86 60 Enterprise Fund WEX BANK INC #0496-00-332449-8, 3/31/2019_WEX_Bank 5,522.64 Total 60 Enterprise Fund 85,978.77 Report Total 353,409.42 Date: 4/4/19 01:28:14 PM Page: 10Meridian City Council Meeting Agenda April 9, 2019 – Page 133 of 214 CQE IDIZ IAN*, ---,, CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 6 Project File Name/Number: Item Title: Items Moved From Consent Agenda Meeting Notes: � E IDIAN*,---- �wl 11 DAHO CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 7 A Project File Name/Number: Item Title: Finance Department Annual Report Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.A . Presenter: Estimated Time f or P resentation: Title of I tem - F inance Annual Department Report AT TAC HM E NT S: Description Type Upload D ate P resentation P resentation 4/9/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 134 of 214 Finance Department Annual Update April 9, 2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 135 of 214 ➢Finance Department ➢Who WE are? ➢What we DO for the City and Citizens? ➢Expectations of the Finance Department ➢Successes ➢The Road Ahead ➢Questions City of Meridian Agenda Meridian City Council Meeting Agenda April 9, 2019 – Page 136 of 214 City of Meridian Who WE are? Ac c o u n t i n g D i v i s i o n •Reta Cunningham •(Controller) •Karen Wooddell •(Accountant) •Amie Rose •(Payroll Accountant) •Cortni Klucken •(Accountant) •Eunice Otero •(A/P Accountant) Bu d g e t / A n a l y t i c s D i v i s i o n •Jenny Fields •(Budget Analyst) •Brad Purser •(Financial Analyst) Pu r c h a s i n g D i v i s i o n •Keith Watts •(Purchasing Manager) •Sandra Ramirez •(Purchasing Specialist) Ut i l i t y B i l l i n g D i v i s i o n •Karie Glenn •(Utility Billing Mgr.) •Maria Edwards •(Billing Admin) •Vicki Silvis •(Billing Admin) •Peter Frame •(Account Clerk) •Megan Maxon •(Account Clerk) •Barbara Davidson •(Account Clerk) •Pam Latta •(Account Clerk) •Amanda Larson •(Lead Account Clerk) Vacancy (Administrative Assistant) Meridian City Council Meeting Agenda April 9, 2019 – Page 137 of 214 City of Meridian What we DO for the City? Utility Billing Purchasing Contract Administration Payroll Accounts Payable Accounting Grant Management Financial Audit Compliance Reporting Financial Analysis Priority Based Budgeting Budgeting Meridian City Council Meeting Agenda April 9, 2019 – Page 138 of 214 ➢Professional Services Provided ➢Financial Cost Accounting ➢Rate Model / Fee Development ➢School Resource Officer Cost Analysis ➢Business Model Analysis ➢In-house Animal Control ➢Vehicle Maintenance Facility ➢Financial / Contract Auditing ➢Research Contract Discrepancies ➢Process Improvement (P.E.A.K.) City of Meridian What we DO for the City? Meridian City Council Meeting Agenda April 9, 2019 – Page 139 of 214 City of Meridian Expectation from US Meridian City Council Meeting Agenda April 9, 2019 – Page 140 of 214 ➢Customer Service Improvements ➢Utility Billing Online Form Submission ➢Front Office Remodel ➢Fuel Card Program (Wex) ➢OpenGov Platform ➢Priority Based Budgeting -Phase 1 ➢Purchasing State Law Passed –SB1047 ➢CLEAN AUDIT for FY2018!!!! City of Meridian Successes Meridian City Council Meeting Agenda April 9, 2019 – Page 141 of 214 ➢Continual Customer Service Improvement ➢Process Improvement (P.E.A.K. Academy) ➢City Policy Updates ➢Utility Billing Paperless Improvements ➢Department Process Documentation ➢Cost of Government Exercise (PBB) ➢City Cell Phone Provider Analysis City of Meridian The Road Ahead Meridian City Council Meeting Agenda April 9, 2019 – Page 142 of 214 ➢Purchasing / Bid Software ➢Credit Card System Upgrade ➢Travel Authorization Database/Workflow ➢Contract Management database Phase 2 ➢Budget Software ➢Purchasing Procedures Handbook ➢City Fee Database ➢Timecard Improvements ➢OpenGov Dashboards City of Meridian The Road Ahead Meridian City Council Meeting Agenda April 9, 2019 – Page 143 of 214 City of Meridian Questions Meridian City Council Meeting Agenda April 9, 2019 – Page 144 of 214 �/rE IDIAN*,-----IZ I DAJ CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 7 B Project File Name/Number: Item Title: Information Technology Annual Department Report Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.B . Presenter: Estimated Time f or P resentation: Title of I tem - Information Technology Annual D epartment Report Meridian City Council Meeting Agenda April 9, 2019 – Page 145 of 214 INFORMATION TECHNOLOGY ANNUAL UPDATE –APRIL 2019 WHO WE ARE Mission We are a customer focused Information Technology department providing friendly, innovative technology services to City employees, elected officials, and the community. Vision To be a strategic partner for our city and community. Stephanie Olendorff Nick Phares Heather McDonald Jared Day Cliff Kessinger Paul Masselli Kristy VigilRyan Schafer Catherine Roebuck Dwain Nell Doug Green Jamie Beehn Eli Daniel Matt Hoffman Mike Tanner Dave Tiede WHAT WE DO •Services Service Desk GIS Services Infrastructure Services Software Engineering Business Analysis & Project Management BY THE NUMBERS 0 1000 2000 3000 4000 5000 6000 7000 8000 9000 10000 Q1 FY2017 Q2 FY2017 Q3 FY2017 Q4 FY2017 Q1 FY2018 Q2 FY2018 Q3 FY2018 Q4 FY2018 Q1 FY2019 Q2 FY2019 Total Phone Calls 0 500 1000 1500 2000 2500 Q1 FY2017 Q2 FY2017 Q3 FY2017 Q4 FY2017 Q1 FY2018 Q2 FY2018 Q3 FY2018 Q4 FY2018 Q1 FY2019 Q2 FY2019 Total Tickets Requests 500 520 540 560 580 600 620 640 660 Q1 FY2017 Q2 FY2017 Q3 FY2017 Q4 FY2017 Q1 FY2018 Q2 FY2018 Q3 FY2018 Q4 FY2018 Q1 FY2019 Q2 FY2019 Number of Devices Supported 440 460 480 500 520 540 560 Q1 FY2017 Q2 FY2017 Q3 FY2017 Q4 FY2017 Q1 FY2018 Q2 FY2018 Q3 FY2018 Q4 FY2018 Q1 FY2019 Q2 FY2019 Number of Users Supported SUCCESSES •Records Management System for Police (ITS/RMS) •GIS Web Mapping •Plan Review Software -ProjectDox Phase I •Cyber security program •Website migration •Comprehensive Financial Plan software (CFP) •Communications Infrastructure •Computer Replacements Deployed SUCCESSES •iPads for CommDev •Supported State of the City •Network Refresh •Computer Deployments •Computers for CommDev •MADC site migration •Council Chambers Audio & Video •Microsoft Office 2016 Upgrade •Single Water Service Database •AVL for CommDev •AlertSense •Fire Dept Tactical Plan Database •City Support System •Council Sign in Sheet •Internal Employee Communication •Calendar replacement for Website •Accela Upgrade •Cradlepoints for CommDev •AV improvements for CommDev •Wireless Refresh THE ROAD AHEAD In Progress •ProjectDox Phase 2 •Accela Citizen Access Revamp •Server Migration •ITS/RMS -Data Migration •Intranet Redesign •Recruitment App Upcoming •File Sharing Solution •Web Application Firewall •Windows 10 Updates •Communications Infrastructure (cont.) •And many more… THE ROAD AHEAD Upcoming Budget Requests (FY2020) •Windows 10 Upgrade •Infrastructure Upgrades (Network, RAM, GIS) •Enterprise Content Management –Phase 1 •Software Engineer -Additional Position Software Engineering Backlog Translore Replacement Police Schedule Accela Records Retention Parks Asset Tracking Adult Protection Services H&W Safety Training Tracker ITS -Case Management for Detectives HR Train (City Wide) PW KPI Dashboard Performance Eval System Patrol Sense Timecard Mobile Intranet Mobile PW Safety inspections Parking Tickets online payment portal Backflow Tests web form Parking Tickets Mobile H&W Update to new format Huckstep rewrite AS A SERVICE (CLOUD) •What is “As A Service”? (Software, Infrastructure, etc) •Pros and Cons •What does this mean for the City? Pros Cons Faster to implement Limited customization Less dependency on IT Limited control over data & issues Upgrades are completed for you Less control over upgrades Lower up front costs (OpEx)Generally higher total cost of ownership Easier to scale Limited integration options QUESTIONS? EIDIAN*,----- I DAHJ CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 7 C Project File Name/Number: Item Title: City Clerk's Office Annual Department Report Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.C. Presenter: Estimated Time f or P resentation: Title of I tem - C ity C lerk's Office Annual D epartment Report Meridian City Council Meeting Agenda April 9, 2019 – Page 146 of 214 2019 Department Report www.meridiancity.org City Clerk’s Office C.Jay Coles, City Clerk April 9, 2019 City Clerk’s Office Staff www.meridiancity.org C.Jay Coles, City Clerk Chris Johnson, Deputy City Clerk Nancy Radford, Assistant City Clerk Sheree Finch, Assistant City Clerk Charlene Way, Assistant City Clerk Hillary Bodnar, Commissions & Committees Coordinator Barbara Shiffer, Administrative Assistant City Clerk’s Office –2019 Department Report What We Do www.meridiancity.org •Custodian of the City Seal, Ordinances and Records •Manage main phone line for City Hall •Public Records Requests •Administer Records Retention Schedule •Receive Claims •Passport Acceptance Facility •Public Hearing Notices •Legislative Support (Council, Commission, Committee) •Public Meeting Management •Elections •Permits & Licenses •Temporary Use •Mobile Sales •Beer, Wine, Liquor, Alcohol Catering •Fireworks •Pawn Broker •Precious Metal •Dog Tags City Clerk’s Office –2019 Department Report 2018 By the Numbers www.meridiancity.org •Hearing Applications Processed: 135 •Notices Mailed: 6,927 (18.7%) •NextDoor Notices: 189,748 •Public Records Requests: 454 (49.8%) •Licenses Issued: 592 •Phone Calls Answered: 22,303 •Passport Applications Processed: 2,263 •Meetings noticed: 185 •Items Considered by Council: 1,100 City Clerk’s Office –2019 Department Report 2018 Successes www.meridiancity.org •Early Voting at City Hall •9,188 votes cast in the General Election •1,915 votes cast in the Primary Election •Continues to be a very successful location •second most visited early voting site in Ada County •Expanded Saturday Voting Hours •NovusAgenda •MAC and HPC using Novus for agendas and packets •Online sign up for public testimony (iPads) •Consolidated all meeting agendas on single page •QR codes/cards to access testimony and agendas pages City Clerk’s Office –2019 Department Report 2018 Successes Continued www.meridiancity.org •Public Hearing Notices online •Development application transmittals available to anyone with a valid email •Allumbaugh House Support •Board of Adjustment •Dog License Postcards (Renewals) •Online renewals •Participated in PEAK Training City Clerk’s Office –2019 Department Report The Road Ahead www.meridiancity.org •Alcohol license renewals online •Potential for all of our permits/licenses to be available online -submission •Document and Process Automation •Citywide ECM project/partnership with IT •Commission & Committees Portal (enhancement) •Dog license event City Clerk’s Office –2019 Department Report •NovusAgenda •Parks and Rec Commission •Transportation Commission •Vehicle Sharing Program •Vehicle Immobilization Ordinance/Applications/Licensure •City General Election www.meridiancity.org Appreciate your patience and help during the entire process. You and your staff were great to work with and very helpful. City Clerk’s Office –2019 Department Report We felt so welcome at City Hall. Thank you so much for getting this back to me so quickly. I appreciate your help! Quicker than quick with results. In all my other work around the state, no jurisdiction runs as smooth as Meridian. I just wanted to let you know how sweet and helpful you are ALL the time. You guys are on it! Thanks! I am so impressed with how quickly you responded to my email. So professional and thorough! I recognize and appreciate the improvements in efficiencies you’ve made. www.meridiancity.org City Clerk’s Office –2019 Department Report EIDIAN,-- �_J CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 8 A Project File Name/Number: Item Title: Resolution No. 19-2139 A Resolution Appointing Abby Hutchins as Youth Commissioner to the Parks and Recreation Commission Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 8.A . Presenter: Estimated Time f or P resentation: Title of I tem - Resolution No. 19-2139: A Resolution Appointing Abbey Hutchins as Youth C ommissioner to the Parks and Recreation Commission AT TAC HM E NT S: Description Type Upload D ate Resolution Resolution 4/5/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 147 of 214 CITY OF MERIDIAN RESOLUTION NO. 19-2139 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, APPOINTING ABBEY HUTCHINS AS A YOUTH MEMBER TO THE PARKS AND RECREATION COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Code Title 2, Chapter 4 establishes the Parks and Recreation Commission; WHEREAS, Meridian City Code Section 2-1-1 establishes roles, responsibilities, membership and terms of appointment for all Meridian City Commissions; WHEREAS, the City Council of the City of Meridian recognizes and values the unique perspective and input of the youth of the Meridian community as it pertains to parks and recreation within the City, and to that end Meridian City Code § 2-1-1(c)(2) states that a youth member may be appointed to Commissions; WHEREAS, the City Council of the City of Meridian deems the appointment of Abbey Hutchins to the Parks and Recreation Commission, to be in the best interest of the City of Meridian; and NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That, pursuant to Meridian City Code §2-1-1, Abbey Hutchins is hereby reappointed as Youth Member of the Meridian Parks and Recreation Commission, for a term to expire on August 31, 2019. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, thisq:�day of April, 2019. APPROVED by the Mayor of the City of Meridian, Idaho, this day of April, 2019. APPROVED: Mayor Tam y de Weerd ATTEST: By: ay CCler c ABBEY HUTCHINSrOUTHMMISSIONER APPOINTMENT FOR PARKS AND RECREATION COMMISSION Page 1 Of 1 EIDIAN,----- H� CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 8 B Project File Name/Number: Item Title: Amendment No. 1 to the Oaks Lift Station and Pressure Sewer Reimbursement Agreement For Infrastructure Enhancement Pursuant to the Meridian City Code 8-6-5 Meeting Notes: W11 11,111il I TEM SHEET C ouncil Agenda I tem - 8.B . Presenter: Warren S tewart and K yle Radek Estimated Time f or P resentation: 5 min Title of I tem - Amendment No. 1 to O aks L ift Station and P ressure S ewer Reimbursement Agreement for Infrastructure E nhancement Pursuant to M eridian C ity C ode S ection 8-6-5 I n 2016 the C ity granted an agreement Reimbursement for I nf rastructure E nhancement A greement (R E I A) to C olman Homes for the Oaks lift station. W ith the recent update of the City’s S ewer S ystem Master P lans, some small changes were made to the lift station service areas. T hese changes have made it necessary to update the service benefit area described in the original reimbursement agreement. City staff have worked with C olman Homes to make the necessary changes and now have a revised agreement ready for C ouncil approval and the Mayor’s signature. AT TAC HM E NT S: Description Type Upload D ate P W C ouncil Memo Cover Memo 4/4/2019 A ddendum No 1 Oaks L ift Station R A I E A greements / C ontracts 4/4/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 149 of 214 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 1 5 0 o f 2 1 4 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 1 5 1 o f 2 1 4 ADA COUNTY RECORDER Phil McGrane 2019-033394 BOISE IDAHO Pgs=7 BONNIE OBERBILLIG 04/24/2019 04:04 PM CITY OF MERIDIAN, IDAHO NO FEE AMENDMENTTO OAKS LIFT STATION AND PRESSURE SEWER This AMENDMENT NO. I TO OAKS LIFT STATION AND PRESSURE SEWER REIMBURSEMENT AGREEMENT FOR INFRASTRUCTURE ENHANCEMENT PURSUANT TO MERIDIAN CITY CODE SECTION 8-6-5 ("Amendment") is made and entered into on the _Za day of f ` ` , 2019, between NEW OAKS LLC, an Idaho Limited Liability Company, hereafter referred to as "Developer", and the CITY OF MERIDIAN, hereinafter referred to as "City". WHEREAS, pursuant to Meridian City Code Section 8-6-5, on the 9` day of February, 2016, a Reimbursement Agreement for Infrastructure Enhancement was entered into between Developer and the City, which was recorded as Ada County Instrument Number 2016-011639 on February 11, 2016 ("RAIE"); and, WHEREAS, the RAIE identified a sanitary sewer Service Benefit Area where excess Sanitary Sewer Infrastructure has been constructed by Developer and is available for future development; and, WHEREAS, the City and Developer have determined that it is necessary to make certain revisions to the RAIE to: (i) amend the Service Benefit Area to more accurately reflect the parcels benefitted by the excess Sanitary Sewer Infrastructure constructed by Developer and subject to the RAIE; (ii) adjust the time when reimbursement amounts are collected; and (iii) extend the term of the RAIE; and WHEREAS, capitalized terms used but not defined in this Amendment shall have the meaning ascribed to them in the RAIE. NOW, THEREFORE, in consideration of the mutual covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Developer and City hereby execute this Amendment, setting forth the amended terms of the RAIE as follows: 1. Recitals. The Recitals contained hereinabove are true, correct, material, and are hereby incorporated as if fully set forth in this Section 1. 2. Amendment. Exhibit B and Sections 3, 9,13, and 19 of the RAIE shall be amended as follows: a. Exhibit "B", referenced in Section 3 of the RAIE, is deleted in its entirety and replaced with Exhibit "B", attached to this Amendment and incorporated herein. AMENDMENT NO.1 TO OAKS LIFT STATION AND PRESSURE SEWER REIMBURSEMENT AGREEMENT FOR INFRASTRUCTURE ENHANCEMENT PURSUANT TO MERIDIAN CITY CODE SECTION 8-6-5 This AMENDMENT NO. 1 TO OAKS LIFT STATION AND PRESSURE SEWER REIMBURSEMENT AGREEMENT FOR INFRASTRUCTURE ENHANCEMENT PURSUANT TO MERIDIAN CITY CODE SECTION 8-6-5 ("Amendment") is made and entered into on the q'�` day of ADh 1 '2019, between NEW OAKS LLC, an Idaho Limited Liability Company, hereafter referred to as "Developer", and the CITY OF MERIDIAN, hereinafter referred to as "City". RECITALS WHEREAS, pursuant to Meridian City Code Section 8-6-5, on the 9th day of February, 2016, a Reimbursement Agreement for Infrastructure Enhancement was entered into between Developer and the City, which was recorded as Ada County Instrument Number 2016-011639 on February 11, 2016 ("RAIE"); and, WHEREAS, the RAIE identified a sanitary sewer Service Benefit Area where excess Sanitary Sewer Infrastructure has been constructed by Developer and is available for future development; and, WHEREAS, the City and Developer have determined that it is necessary to make certain revisions to the RAIE to: (i) amend the Service Benefit Area to more accurately reflect the parcels benefitted by the excess Sanitary Sewer Infrastructure constructed by Developer and subject to the RAIE; (ii) adjust the time when reimbursement amounts are collected; and (iii) extend the term of the RAIE; and WHEREAS, capitalized terms used but not defined in this Amendment shall have the meaning ascribed to them in the RAIE. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Developer and City hereby execute this Amendment, setting forth the amended terms of the RAIE as follows: 1. Recitals. The Recitals contained hereinabove are true, correct, material, and are hereby incorporated as if fully set forth in this Section 1. 2. Amendment. Exhibit B and Sections 3, 9, 13, and 19 of the RAIE shall be amended as follows: a. Exhibit `B", referenced in Section 3 of the RAIE, is deleted in its entirety and replaced with Exhibit `B", attached to this Amendment and incorporated herein. AMENDMENT No. 1 TO OAKS LIFT STATION AND PRESSURE SEWER REIMBURSEMENT AGREEMENT - 1 AMENDMENT NO. 1 TO OAKS LIFT STATION AND PRESSURE SEWER REIMBURSEMENT AGREEMENT - 2 b. Section 9 of the RAIE shall be deleted and replaced with the following: “The beneficiary reimbursement amount ($230.65 per ERU) and the administrative charge ($34.60 per ERU) shall be collected at the following points in the development process: (i) for residential development, prior to signature on the first final plat or in the event that there is not a final plat, prior to the issuance of the first building permit for the residential development; and (ii) for commercial development, prior to the issuance of each building permit.” c. Section 13 of the RAIE shall be deleted and replaced with the following: “The term of this Agreement shall be ten (10) years from the date of that certain Amendment No. 1 to Oaks Lift Station and Pressure Sewer Reimbursement Agreement for Infrastructure Enhancement Pursuant To Meridian City Code Section 8-6-5 or when the maximum eligible reimbursement amount is received, whichever comes first, and may be extended upon the recommendation of the Director and the approval of the City Council. Consistent with the provisions of the Development Agreement, the Director agrees to not unreasonably withhold and make best efforts to support approval of any extension required to ensure Developer is fully reimbursed for constructing the extra sanitary sewer capacity.” d. The following terms and conditions shall be ADDED TO Section 19: “Any amendments to this Agreement may be recorded in the land records of Ada County Idaho in the same manner as provided in the first sentence of this Section 19, including any subdivisions of the Benefitted Properties.” 3. Effect of Amendment . Except as expressly provided in this Amendment, all of the terms and conditions of the RAIE remain in full force and effect. To the extent there is a conflict between the terms and conditions of the RAIE and the terms and conditions of this Amendment, the terms and conditions of this Amendment shall control. Meridian City Council Meeting Agenda April 9, 2019 – Page 153 of 214 IN WITNESS WHEREOF, the Parties have executed this Amendment to be effective as of the date first above written. STATE OF ss. County of NEW OAKS LLC By: COLEMAN I LLC, its manj N ESTATE MANAGEMENT, manager On this day of , 2019, before me, a notary public for the State of Idaho, personally appeared Noelle Gamble, known or identified to me to be the Manager of COLEMAN REAL ESTATE MANAGEMENT, LLC„ the Manager of NEW OAKS LLC, an Idaho limited liability company who executed the instrument on behalf of said limited liability company and acknowledged to me that such limited liability company executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. CITY OF MERIDIAN -e C (NcA 0\A A A NOTARY PUBLIC FOR Residing at My Commission Expires ATTEST: Tammy de Weerd, Mayor City Clerk STATE OF IDAHO ) ) ss. County of Ada ) On this day of , 2019, before me, the undersigned, a Notary Public in and for said State, personally appeared Tammy de Weerd and , known to me to be the Mayor and City Clerk of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. NOTARY PUBLIC FOR IDAHO Residing at My Commission Expires AMENDMENT NO.1 TO OAKS LIFT STATION AND PRESSURE SEWER REIMBURSEMENT AGREEMENT - 3 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California 1 County of On �ti 1 . ? d \ �A_ before me,� \_ Q.vxr. &� V V.yV P�tca( U► Qy�l lL. Date Here Insert Name and Title of the Offic personally appeared Name(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. JENNIFER R. DUNN Notary Public — California Z Santa Barbara County Commission R 2198521 My Comm. Expires May 21, 2021 Place Notary Seal and/or Stamp Above I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Sig OPTIONAL of Notary Public Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(les) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian of Conservator ❑ Other: Signer is Representing: ©2017 National Notary Association Number of Pages: Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian of Conservator ❑ Other: Signer is Representing: IN WITNESS WHEREOF, the Parties have executed this Amendment to be effective as of the date first above written. NEW OAKS LLC By: COLEMAN REAL ESTATE MANAGEMENT, LLC, its manager L'In STATE OF ) ss. County of ) Noelle Gamble, manager On this day of 2019, before me, a notary public for the State of Idaho, personally appeared Noelle Gamble, known or identified to me to be the Manager of COLEMAN REAL ESTATE MANAGEMENT, LLC„ the Manager of NEW OAKS LLC, an Idaho limited liability company who executed the instrument on behalf of said limited liability company and acknowledged to me that such limited liability company executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. CITY OF MERIDIAN cl✓yyy� Tammy de d, Mayor STATE OF IDAHO ) ) ss. County of Ada ) NOTARY PUBLIC FOR Residing at My Commission Expires ATTEST: 0/)� r ity C On this 9*"" day of A CMC ( , 2019, before me, the undersigned, a Notary Public in and for said State, personally appeared Tammy de Weerd and Chyi5lO:lY1Don DeaAg deCtklown to me to be FO r• the Mayor and City Clerk of the City of Meridian, Idaho, and who executed the within in rument, and acknowledged to me that the City of Meridian executed the same. CJ l•l� �r KK.. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. NOTARY PUBC FOR ID HO _ n�l _ , C:E WAy Residing at �.(/ r l �Ii�JK-0 My Commission Expires j3 - a$ • 2D A a8173A�{@S LIFT S ATION AND PRESSURE ST-3 AMENDMENT NO. 1 TO OAKS LIFT STATION AND PRESSURE SEWER REIMBURSEMENT AGREEMENT - 4 EXHIBIT A EXHIBIT A HAS BEEN INTENTIONALLY OMITTED FROM THIS DOCUMENT Meridian City Council Meeting Agenda April 9, 2019 – Page 155 of 214 AMENDMENT NO. 1 TO OAKS LIFT STATION AND PRESSURE SEWER REIMBURSEMENT AGREEMENT - 5 EXHIBIT B SERVICE BENEFIT AREA Meridian City Council Meeting Agenda April 9, 2019 – Page 156 of 214 EIDIAN?�- CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 8 C Project File Name/Number: Item Title: Budget Amendment For Public Works Well 28 Water Treatment Not to Exceed $225,000 Meeting Notes: 56, I TEM SHEET C ouncil Agenda I tem - 8.C. Presenter: Estimated Time f or P resentation: 10 min Title of I tem - Public Works: B udget Amendment for Well 28 Water T reatment Not to E xceed $225,000 Bids for the construction phase of the treatment f acility were opened on March 12, 2018. T he low bid exceeded the balance of the F Y19 available f unding. I n order to award a contract f or construction and complete the balance of the project additional funds are needed. The primary reason f or the shortfall is related to the current bidding environment. C ontractors have many opportunities with the rapid growth taking place, and don't have to compete as aggressively for new work. AT TAC HM E NT S: Description Type Upload D ate P W Memo and B udget A mendment Cover Memo 4/3/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 157 of 214 F O O z z CD y a s 0' a� Y A m Z0 r1 r-1 c -I 2 .--1 y 0 0 a -i r-1 •-I Q a C1 z o o u �r d Y m A, fi b Q to 0 O G1 Q w U d 3 EN v N a N O d v � v u LL _ oj -r:e m Eto N c c v E v E d O O 0 N CL N 0 0 c v C � O O w C K b °' Q N> a a ~ N W CL i>> E I W �-i a -I r-1 ci a -I a -I a -I ci F O O z z CD a s 0' Y Y m .-I r1 r-1 c -I a -i .--1 _ 0 0 a -i r-1 •-I .-i �.4 z o o u u A, fi b Q to 0 O C Q c U d Q U v U N 2 d l0 0 7 V � m Eto N c v tl00 v t'' O 0 N CL N 0 0 c v N w E (a K O O_ m N> a O z z CC E W CL i>> E I W �-i a -I r-1 ci a -I a -I a -I ci m E E m m m m m m t O Cl CD 0 CD 0 0 0 0 0 0 0 C7 0 E F7 C: O N 0 O U c c 0 N N a m a O O Y fl u p .O CL` .-I r1 r-1 c -I a -i .--1 a -i .-1 ci a -i r-1 •-I .-i 0 O C �oIDlD 0 0 c O Q \D 0 wlD 0 U N 0 0 O l0 0 ID 0 � m O tl00 vi t'' O 0 N 0 0 0 0 N w Q U K O O_ m N> a O c p LL W CL i>> E I W �-i a -I r-1 ci a -I a -I a -I ci m m m m m m m m W 0 0 O Cl CD 0 CD 0 0 0 0 0 0 0 0 0 O O O O O O 0 O lD O V 1i N m m O N O N H N O m N O N O N O N O 0 0 0 0 0 0 0 0 v v v� v v v -t m m m m m m m m O O O O O O O O O O O W 0 0 C7 0 E F7 C: O N 0 O U c c 0 N N a m a O O Y fl u p .O CL` N o� m ` T v u w O l a u ON a m c J LL •U w a N 3 v coy 7Jl ai a C G1 'C E a ? 0 m � C C O .m 0 p m C C v N 0 F .-I r1 r-1 c -I a -i .--1 a -i .-1 ci a -i r-1 •-I .-i LD 0 �oIDlD 0 0 0 0 Cl w 0 \D 0 wlD 0 0 lD 0 0 0 0 0 l0 0 ID 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m m m m rn m m m m m m m m m m m m m m m m m m m m m O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 W N o� m ` T v u w O l a u ON a m c J LL •U w a N 3 v coy 7Jl ai a C G1 'C E a ? 0 m � C C O .m 0 p m C C v N 0 F Meridian City Council Meeting Agenda April 9, 2019 – Page 159 of 214 Meridian City Council Meeting Agenda April 9, 2019 – Page 160 of 214 Meridian City Council Meeting Agenda April 9, 2019 – Page 161 of 214 Meridian City Council Meeting Agenda April 9, 2019 – Page 162 of 214 EIDIAN?- �J CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 8 D Project File Name/Number: Item Title: Award of Bid and Approval of Contract for Public Works to Irminger Construction for the "Well 28 Water Treatment Facility" Construction Project for a Not -to -Exceed amount of $944,519.00 Meeting Notes: M APPROIED I TEM SHEET C ouncil Agenda I tem - 8.D. Presenter: Warren S tewart Estimated Time f or P resentation: 5 min. Title of I tem - Public Works: Award of B id and Approval of Contract to Irminger Construction for the “Well 28 Water Treatment F acility” C onstruction P roject for a Not-To-E xceed Amount of $944,519.00 C onstruction contract for Well 28 Water Treatment F acility C onstruction AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 4/3/2019 Contract C hecklist Cover Memo 4/3/2019 Construction Contract Cover Memo 4/3/2019 I nsurance C ert Cover Memo 4/3/2019 P ayment & P erformance B onds Cover Memo 4/3/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 164 of 214 Page 1 Memo To: C. Jay Coles, City Clerk From: Keith Watts, Purchasing Manager CC: Brent Blake Date: 04/3/2019 Re: April 9 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the April 9 th City Council Agenda under a Public Works Department Report. Award of Bid and approval of contract to Irminger Construction for the “Well 28 Water Treatment Facility” construction project for a Not-To-Exceed amount of $944,519.00. Recommended Council Action: Award of Bid and approval of contract to Irminger Construction for the Not-To-Exceed amount of $944,519.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda April 9, 2019 – Page 165 of 214 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A++ Payment and Performance Bonds Received (Date): Rating: A+ Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final N/A N/A N/A N/A Goodstanding 26529 5/31/2019 I. PROJECT INFORMATION 3/22/2019 3/11/2020 N/A 19 4/3/2019 Public Works Well 28 Water Treatment Facility - Construction V. BASIS OF AWARD 3/28/2019 April 3, 2019 IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION April 3, 2019 VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved VII. TASK ORDER SELECTION (Project Manager to Complete) 3/22/2019 Award based on Low Bid Highest Ranked Vendor Selected $944,519 Brent Blake If yes, has policy been purchased? Irminger Construction III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 60 3490 961616 10641.C TASK ORDER RFP / RFQ BID Meridian City Council Meeting Agenda April 9, 2019 – Page 166 of 214 CONTRACT FOR PUBLIC WORKS CONSTRUCTION WELL 28 WATER TREATMENT FACILITY PROJECT# 10641.C THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this 9th day of April, 2019, and entered into by and between the City of Meridian, a municipalcorporation organized under the laws of the State of ldaho, hereinafter referred to as "C|TY", 33 East Broadway Avenue, Meridian, ldaho 83642, and lrminger Construction, lnc., hereinafter referred to as "CONTRACTOR", whose business address is 25094 Homedale Rd., Wilder lD 83676 and whose Public Works Contractor License # is 020529. INTRODUCTION Whereas, the City has a need for services involving water treatment facilitv construction; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. lf any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor WELL 28 WATER TREATTUENT FACILTY - CONSTRUCTION page 1 of 14 Project 10641 .C represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1 .4 Services and work provided by the Contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a Not-To-Exceed basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for the Not-To-Exceed amount of $944.519.00. 2.2 The Contractor shall provide the City with a monthly statement and supporting invoices, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additionalconsideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) or unless sooner terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some other method or time of termination is listed in Exhibit A. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. WELL 28 WATER TREAT]UENT FACILTY _ CONSTRUCTION Project 10641 .C page 2 ol 14 3.3 Should City fail to pay Contractor all or any part of the compensation set fot'th in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirly (30) days from the date payment is due. 4. Liquidated Damages: Substantial Completion shall be accomplished within 150 (one hundred fifty) calendar days from Notice to Proceed. This project shall be considered Substantially Complete when the Owner has fulland unrestricted use and benefit of the facilities, both from an operational and safety standpoint, and only minor incidental work, corrections or repairs remain for the physical completion of the total contract. Contractor shall be liable to the City for any delay beyond this time period in the amount of $300.00 (three hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. Upon receipt of a Notice to Proceed, the Contractor shall have 180 (one hundred eighty) calendar days to complete the work as described herein. Contractor shall be liable to the City for any delay beyond this time period in the amount of $300.00 (three hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. See lt/ilestones listed in the Payment Schedule for Substantial Completion. 5. Termination: 5.1 lf, through any cause, CONTRACTOR, its officers, employees, or agents fails to fulf ill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shallthereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. ln the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shallbe entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. 5.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this WELL 28 WATER TREATN/ENT FACILTY _ CONSTRUCTION Project 10641 .C page 3 of 14 Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 6. lndependent Contractor: 6.1 ln all matters pertaining to this agreement, CONTRACTOR shallbe acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 6.2 Contractor, its agents, officers, and employees are and at alltimes during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 6.3 Contractor shalldetermine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulf illment of this Agreement. lf in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 7. Sub-Contractors: Contractor shall require that all of its sub-contractors be licensed per State of ldaho Statute # 54-1901 8. Removal of Unsatisfactory Employees: The Contractor shall only furnish employees who are competent and skilled for work under this contract. lf , in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is othenruise unsatisfactory, that employee shall be removed from all work under this contract. 9. lndemnification and lnsurance: 9.1 CONTRACTOR shall indemnify and save and hold harmless CITY and it's elected officials, officers, employees, agents, and volunteers from and for any and WELL 28 WATER TREATI/ENT FACILTY - CONSTRUCTION page 4 of 14 Project 10641 .C all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of CITY or its employees. CONTRACTOR shall maintain. and specificallv aqrees that it will maintain. throuohout the term of this Aoreement, liability insuranee't CITY shall be named an additional in red in the minimum amounts as follow: General Liability One tvlillion Dollars ($1,000,000) per incident or occurrence, Automobile Liability lnsurance One Million Dollars ($1,000,000)per incident or occurrence and Workers' Compensation lnsurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of lnsurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. ln the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to lt/eridian City Accounting, 33 East Broadway Avenue, Meridian, ldaho 83642. 9.2 lnsurance is to be placed with an ldaho admitted insurer with a Best's rating of no less than A-. 9.3 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 9.4 To the extent of the indemnity in this contract, Contractor's lnsurance coverage shallbe primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. WELL 28 WATER TREATMENT FACILTY _ CONSTRUCTION Project 10641 .C page 5 of 14 9.5 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 9.6 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 9.7 The limits of insurance described herein shall not limit the liability of the Co ntracto r and Co ntractor's agents, represe ntatives, employees or subco ntractors. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of , and a default under, this Agreement by the party so failing to perform. 11. Bonds: Payment and Performance Bonds are required on all Public Works lmprovement Projects per the ISPWC and the City of Meridian Supplemental Specifications & Drawings to the ISPWC, which by this reference are made a part hereof. Contractor is required to furnish faithful performance and payment bonds in the amount of 100% of the contract price issued by surety licensed to do business in the State of ldaho with a Best's rating of no less than A-. ln the event that the contract is subsequently terminated for failure to perform, the contractor and/or surety will be liable and assessed for any and all costs for the re-procurement of the contract services. 12. Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years from the date of the City of ltleridian acceptance perthe ISPWC and the It/eridian Supplemental Specifications & Drawings to the ISPWC and any modifications, which by this reference are made a part hereof . All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty from the date of City's acceptance of the corrected work. 13. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. WELL 28 WATER TREATMENT FACILTY - CONSTRUCTION Project 10641 .C page 6 of 14 14. Taxes: The City of Meridian is exempt from Federal and State taxes and will execute the required exemption certificates for items purchased and used by the City. ltems purchased by the City and used by a contractor are subject to Use Tax. All other taxes are the responsibility of the Contractor and are to be included in the Contractor's Bid pricing. 15. Meridian StormwaterSpecifications: All construction projects require either a Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of ltleridian Construction Stormwater Management Program (CSWMP) manual. The CSWMP manual containing the procedures and guidelines can be found at this address : http ://www. meridiancity.orq/envi ron mental. asox?id= 1 36 1 B. Contractor shall retain all stormwater and erosion controldocumentation generated on site during construction including the SWPPP manual, field inspections and amendments. Prior to final acceptance of the job by the City the contractor shall return the field SWPPP manual and field inspection documents to the City for review. A completed Contractor Request to File Project N.O.T. with the EPA form shall be provided to the City with the documents. These documents shall be retained, reviewed and approved by the City prior to final acceptance of the project. 16. ACHD: Contractor shall be responsible for coordinating with the City to obtain appropriate ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs due to Contractor's violation of any ACHD policy. City shall certify to ACHD that Contractor is authorized to obtain a Temporary Highway and Right-of-Way Use Permit from ACHD on City's behalf. The parties acknowledge and agree that the scope of the agency granted by such certification is limited to, and conterminous with, the term and scope of this Agreement. 17. Reports and lnformation: 17.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 17.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. WELL 28 WATER TREATMENT FACILTY - CONSTRUCTION Project 10641 .C page 7 of 14 18. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 19. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. ln performing the work herein, Contractor agrees to comply with the provisions of Title Vl and Vll of the Civil Rights Act, Revenue Sharing Act Title 31, U.S. Code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. Contractor will take affirmative action during employment or training to insure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. ln performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 21. Employment of Bona Fide ldaho Residents: Contractor must comply with ldaho State Statute 44-1002 which states that the Contractor employ ninety-five percent (95%) bona fide ldaho residents. 22. Advice of Attorney: Each party warrants and represents that in executing this Agreement. lt has received independent legal advice f rom its attorney's or the opportunity to seek such advice. 23. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys'fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate WELL 28 WATER TREATIUENT FACILTY - CONSTRUCTION page 8 of 14 Project 10641 .C 20. Equal Employment Opportunity: contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 24. ConstructionandSeverability: lf any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 25. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 26. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 27. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 28. Payment Request: NEED RETAINAGE LANGUAGE Payment requests shall be submitted to City of Meridian through the City's project management software. The Project [tlanager will compare the invoice against the Payment Schedule in the Agreement for compliance. Upon approval that the work has been done and is in compliance with the Agreement, the Project Nlanager will approve the pay request for processing. City of lt/eridian payment terms are Net 30 from the date City receives a correct invoice. Retainage of five percent (5%) of the current contract value will be withheld from the final pay application(s) until final completion has been met and releases from both the ldaho Tax Commission and Surety have been received by the City. 29. Cleanup: Contractor shall keep the worksite clean and free from debris. At completion of work and prior to requesting final inspection, the Contractor shall remove alltraces of waste materials and debris resulting from the work. Final payment will not be made if cleanup has not been performed. WELL 28 WATER TREATIVIENT FACILTY _ CONSTRUCTION Project 10641 .C page 9 of 14 30. Order of Precedence: The order or precedence shall be the contract agreement, lhe lnvitation for Bid document, then the winning bidders submltted bid document. 31. Compllancs wlth Laws: ln perlorming the soope ol work required hereunder, CONTBACTOR shall comply with all applicable laws, ordlnances, and codes of Federal, State, and local governments. 32. Appllcable Law: This Agreement shall be governed by and construed and enforced ln accordance with the laws of the State of ldaho, and the ordlnances of the City of Meridian. 33. Notlces: Any and all notices required to be given by either of the parties hereto, unless othenrise stated ln thls agreement, shall be ln wrlting and be deemed communlcated when mailed in the United States mall, certlfied, retum receipt requested, addressed as lollows: Either party may change their address for the purpose ol thls paragraph by giving written notice of such change to the other In the manner herein provided. Approval Requlred: This Agreement shall not become etfective or binding until approved by the City ol Meridian. CITY OF MERIDIAN IBMINGER CONSTRUCTION, INC. TAMMY de MAYOR CONGER, President 34. Dated: 4 -q-zdq WEIL 28 WATER TREATMENT FAC]LTY - @NSTRUCTION Ptolect 10641.C CITY City of Merldlan Purchasing Manager 33 E BroadwayAve Merldlan,lD 83642 208,489-0417 CONTRACTOR lrmlnger Constrlctlon, lnc. Attn: Travls Conger 25094 Homedale Rd. Wllder, lD 83676 Phone: 208€00-9616 Emall: looltravls@gmall.com ldaho Public Works Llcense #026529 page t0 or 14 o^r"t; J-Ztt Approved by 4 -g-11 Attest: C]TYCLERK Purchaslng Approval Prolect Manager Brent Blake WELL 28 WATER TREATMENT FACILTY- CONSTRUCTON Prolect 10641.C , City Engineer page 11 ol14 EXHIBIT A SCOPE OF WORK REFER TO INVITATION TO BID PW.l918.10641 .C ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the lnvitation to Bid Package # PW-l918-10641.C, are by this reference made a part hereof. SPECIFICATIONS / SCOPE OF WORK All construction work shall be done in accordance with the current version of the ldaho Standards for Public Works Construction (SPWC), the 2013 City of Meridian Supplemental Specifications to the ISPWC (and any Addendums). See separate attached documents: PLANS - Well 28 Treatment Facility by lVlountain Waterworks dated 1-10-2019 (ss of pases) WELL 28 WATER TREATMENT FACILTY - CONSTRUCTION Project 10641.C o page 12 of 14 . TECHNICAL SPECIFICATIONS by lvlountain Waterworks dated 1-16-2019 1+oe of pases) A Exhibit B MILESTONE / PAYMENT SCHEDULE Total and complete compensation for this Agreement shall not exceed $944,519.00. WELL 28 WATER TREATIMENT FACILTY _ CONSTRUCTION Project 10641.C MILESTONE DATES/SCH EDULE Milestone 1 Substantial Completion 150 Days from Notice to Proceed It/ilestone 2 Final Completion 180 Days f rom Notice to Proceed PRICING SCHEDULE Contract includes furnishing all labor, materials, equipment, and incidentals as required for the WELL 28 WATER TREAATN/ENT FACILITY -CONSTRUCTION per IFB PW-1918-10641.C NOT TO EXCEED CONTRACT TOTAL.$Et4519-00 Contract is a not to exceed amount. Line item pricing below will be used for invoice verification and any additional increases or decreases in work requested by city. The City will pay the contractor based on actual quantities of each item of work in accordance with the contract documents. Contract Pricing Schedule Item No.Description Quantitv Unit Unit Price MOB!LIZATOIN & GENERAL CONDITIONS 1 Mobilization (5%)1 LS $14,241 2 Construction Traff ic Control 1 LS $81 6 3 Storm Water and Erosion Control 1 LS s2,333 SITE IMPROVEMENTS & UTILITIES 4 Clearing and Grubbing/Demolition 1 LS $18,401 5 Asphalt Paving 1 1,000 SF $3.3 6 Gravel Surface 6,300 SF $1.1 7 Landscaping (Tree planting, re-sod, sprinkler repair/relocation, pavers)1 LS $1 1,234 8 Concrete Flatwork (Sidewalk, Steps, Pads)110 SY $1 01 9 8'Steel Fence 640 LF $64 10 15'Swing Gate 2 EA $3,537 L1 3.5'Swing Gate 2 EA $1,306 72 12" Water Main (Pipe, Valves, Fittings)1 LS $45,129 13 12" Sanitary Sewer 170 LF $a+ t4 S" Sanitary Sewer 50 LF $41 15 4' Dia. Manhole < 10 feet deep 5 EA $2,555 16 4' Dia. Manhole, > 10 feet deep 1 EA $5,5s0 page 13 of 14 17 Air Gap Discharge Structure 1 LS $s,e72 18 Connect to Existing lrrigation Service 1 LS $2,218 19 1 1/2" Water Service Connection (Pipe, Fittinqs, Valves, Meter)1 LS $6,164 20 6" Water Service Connection (Pipe, Fittings, Valve)1 LS $10,233 2t Drainage Sump (Storm Swale)1 LS $10,697 22 Misc. Yard Piping (Chemical Feed Conduit, Pull Boxes, 4" Sewer)1 LS $e,380 23 Curb & Gutter 250 LF $40 24 Valley Gutter 70 LF $41 25 VerticalCurb 360 LF $26 BUILDING 26 Building & Tank Foundations and Floor Slab 1 LS $77,130 27 Building (incl. Roof, Gutters, Building Coatings, Bollards, Stairs, Doors, Handrails, etc.) 1 LS $223,s81 28 Catwalk Framing and Grating 1 LS $39,164 29 Electrical (Site, Building & Equipment)1 LS $53,86s 30 lnstrumentation and Control 1 LS $23,021 31 HVAC Equipment 1 LS $23,940 32 Plumbing 1 LS $31,472 33 Fire System 1 LS $38,817 34 Process Piping and Equipment (Pipes, Valves, Fittinqs, Coatinq, Supports, etc.)1 LS $29,144 35 Workbench 1 EA $828 36 Wall Cabinet and Sink 1 EA $3,058 37 Chlorine Analyzer 2 EA $6,331 38 Sodium Hypochlorite Metering Pump 1 LS $8,014 39 Sodium Hypochlorite Storage Tank 1 EA $7,651 40 lnstall Filter Equipment (Filter, lnstrumentation, Electrical, Blower, etc.)1 LS $19,315 4t Well28 Static Mixer (Demolition and lnstallation for Static Mixer)1 LS $6,e25 42 Startup and Commissioning 1 LS $13,330 BID ALTERNATE 1 BA-1 Pavement and Gradinq Plan (Drawinq C-4A)1 LS $33,913 WELL 28 WATER TREATN/ENT FACILTY _ CONSTRUCTION Project 10641 .C page 14 of 14 OATE (MM'DD/YYYY) 3/t8/20L9 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE OOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEO REPRESENTATIVE OR PRODUCER, ANO THE CERTIFICATE HOLDER. IMPORTANT lf the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. lf SUBROGATION lS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Post Insurance Services, Inc P.O. Box 893 tleridian rD 83680-0893 canble (208) 335-5600 (208) 344-0551 aganble@postins. com INSURER(S} AFFORDING COVERAGE NAIC # |NSURERA:Auto Owners Insurance 18988 INSURED Irm5-ngter Constructron, Inc. 25094 Honedale Rd WiIder rD 83676 TNsURERB:Idaho State Insurance EUnd 36L29 INSURER C : INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE OF LIABILITY INSURANCE CERTIFICATE NUMBER: 201e-202o REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFOROED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHO\AN MAY HAVE BEEN REDUCED BY PAID CI,AIMS. INSR ITR TYPE OF INSURANCE AODL tNch SUBR POLICY NUMBER POLICY EFF IMM/DD/YYYY} POUCY EXP IMM/OD/YYYYI LIMITS A x COMMERCIAL GENERAL LIABILITY CLAIMS-MADE x OCCUR x 55091, 55373 GEN'LAGGREGATE LII\,tIT APPLIES PER POLICY x PRO- JECT LOC x L44639517 53721L9 3/aL/2019 3/rr/2o2o EACI.] OCCURRENCE $1,000,000 DAMAGE TO RENTED PRFMISFS /Fa occlrrence)S 300,000 l\rED EXP (Any one person)$10,000 PERSONAL & ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 PRODUCTS - COIVP/OPAGG $2,000,000 Haed & Nonowned Liability $1,000,000 A AUTOMOBILE LIABILITY x ANY AUTO ALL OWNED AUTOS HIRED AUTOS 58504 SCHEDULED AUTOS NON-OV1/NED AUTOS x x 4915312700 3/tL/20L9 3 /11, / 2O2O $1,000,000 BODILY INJURY (Per person)$ BODILY INJURY (Per accident)$ PROPERTY DAMAGE fPer accidentl $ Underinsured molorist Bl splil limit $1,000,000 A x UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS-lilADE 497531210L 3/L!/20a9 3/1,1/2O2O EACH OCCURRENCE $5,000,000 AGGREGATE s 5.000.000 DED RETENTION $s B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? Y/N (Mandatory in NH) lf yes, describe under DESCRIPTION OF OPERATIONS below N/A sL9224 r/.t /20L9 r/1/2020 x PER STATI ITF x QIH- trR E.L, EACH ACCIDENT $500,000 E.L. DISEASE - EA EMPLOYEE s s00 ,000 E,L. DISEASE. POLICY LIMIT $500,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remrks Schedule, my be attach€d if morc space is Equircd) RE: weJ-l 28 water Treatoent Eacility CERTIFICATE HOLDER CANCELLATION City of Meridian 33 East Broadway Ave Meridian, ID 83642 I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION OATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Alyshia cambfe/AL 1 ACORD 25 (2014t011 lNS025 lzotaot; The ACORD name and logo are registered marks of ACORD CORPORATION. All rights reserved. WenJ,t'- Meridian City Council Meeting Agenda April 9, 2019 – Page 181 of 214 Agency Code 39-0011-00 Policy Number 144639 - 5?7 53727 This endorsement modifies insurance provided underthe following: COMMERCIAL GENERAL LIABILITY COVEHAGE FOHM. A. Under SECTION ll - WHO lS AN INSURED, the following is added: A person or organization is an Additional lnsured, only wilh respect to liability arising out of 'your worko br that Additional lnsured by or for you: 1. lf required in a written contract or agreement; or 2. lf requircd by an oral contract or agreement only if a Certificate of lnsur:ance was issued prior to the loss indicating that the penion or organization was an Additional lnsured. B. Under SECTION lll - LIMITS OF INSURANCE, the ficllowing is added: The limits of liability for the Additional lnsured are those specified in the written contract or agree- ment between the insured and the owner, lessee or contractor or those spacifed in the Certificate of lnsurance, if an oral contract or agreement, not to exceed the limits provided in this policy. These limits are inclusive of and not in addition to the limits of insurance shown in the Declarations. C. SECNON N. COMMERCIAL GENERAL LIABIL]TY COilDIIIONS, is amended as f,cllows: 1. The following provision is added to tL Otrar lnsurance: COMMERCIAL GENERAL LIABILITY ss373 (1-07) This insur:ance is primary for the Additional lnsured, but only with respect to liability aris- ing out of "your wortn ficr that Additional ln- sured by or br you. Oher insurance avail- able to the Additional lnsured will apply as sxcass insurance and not contribute as pri- mary insurance to the insurance provided by this endorsament. 2- The follouring prcvision is added: OUEr Addltonal lnourod Gouerago bsred By Us lf this policy provides coverage br the same loss to any Additional lnsured specifically shown as an Additional lnsured in another endorssment to this policy, our maximum limit of insurance under this endorsement and any other endorsement shall not exceed the limit of insurance in the written conttact or agree- ment between the insured and the owner, les- sea or contractor, or the limits provided in this policy, whichever is less. Our maximum limit of insurance arising out of an noccurrenceo, shall not exceed the limit of insurance shown in the Declarations, regardless of the number of insureds or Additional lnsureds. Allother policy terms and conditions apply THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED lncludes copyrighted materialof lnsurarce $eruices Offce, lnc., with its permission Copyright lnsurancs $ervicas Offce, lnc., 1984, 2fi)3.Page 1 of 1 Meridian City Council Meeting Agenda April 9, 2019 – Page 182 of 214 Agency Code 39-0011-00 Policy Number 49-753'727'0O s8504 (1-1s) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ !T CAREFULLY. DESIGNATED INSURED FOR COVERED AUTOS LIABILITY COVERAGE. BLANKET COVERAGE This endorsement modifies insurance provided under the following: COMMERCIALAUTO POLICY SECTION !! . COVERED AUTOS LIABILITY COVER- AGE is amended. The following provision is added. Any person or organization is an insured for Covered Autos Liabilitlr Coverage, but only to the extent that person or organization qualifies as an insured under SECTION tI - COVERED AUTOS UABILITY COVER. AGE, A. COVERAGE, 1. Who ls An lnsured. All other policy terms and conditions apply. 58504 (1-15) lncludes copyrighted material of Insurance Services Office, lnc., with its permission. Page 1 of 1 Meridian City Council Meeting Agenda April 9, 2019 – Page 183 of 214 @ Svviss Re Corporate Solutions CONTRACTOR: (Name. legal status and address) Irmingcr Oonstrucdon, Inc, 25094 Homcdalc ltd. Wildcr, II). 83676 OWNER: (Nanre, legol status and address) (.in, of Nlcndian 33 li Broadwal r\vc. Nlcridian, lD. 83642 CONSTRUCTION CONTRACT p61s. Apnl 2,2019 Amount: 5910,606.00 Description: (Name and location) Wcll 28 Watcr'l rcatmcnt liacility l)rojcct# 10641.(l BOND Date: r\pril 2, 2019 (Not earlier than Construction Contract Date) Amount: 5910,606.00 Ir.4odifications to this Bond:7lNon. PERFORMANCE BOND See Section l6 (Corporate Seal) SURETY: North American Specialty lnsurance Company 1450 American Lane, Suite I 100 Schaumburg, IL 60173 Borrd # 2273584 This document has important legal consequences. Consultation with an attomey rs encouraged wtth respect to its completion or modification. Any singular reference to Contractor, Surety, Ovmer or other party shall be considered plural where applicable. This document combines fwo separate bonds, a Performance Bond and a Payment Bond, into one form. This is not a single combined Performance and Payment Bond. -: CO-N]TR.A{TOR AS PRI NC I PA L Cdmpam' : Innllgcr ('oustntction' Inc' Signature Signature: Name Jaquier and Title: ,\ OWNER'S REPRESENTATIVE: (Architect. Engineer or olher party:) N,\ Name frarrl and Title: /f S .r-4- l)ost Insurancc Scruiccs, inc. 'l).(). Box 893 N{cridian, ll) 83680 arhI (Any additional signatures appear on the last page of this Pedormance Bond.) (FOR TNFORMATTON ONLY - Name, address and telephone) AGENT or BROKER: This Document conforms to the AIA Documenl A3l2t:\t - 2010 -_ SURETY (Corpq'ate Seul| - - Company: North American Specialty lnsuranio Company Meridian City Council Meeting Agenda April 9, 2019 – Page 184 of 214 2 The Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to the Owner for the performance of the Construction Contract, which is incorporated herein by reference. If the contractor performs the construction contract, the Surety and the contractor shall have no obligation under this bond, except when applicable to participate in a conference as provided in Section 3' If there is no Owner Default under the Construction Contract, the Surety's obligation under this Bond shall arise after .l the Owner first provides notice to the Contractor and the Surety that the Owner is considering declaring a Contractor Default. Such notice shall indicate whether the Owner is requesting a conference among the Owner, Contractor and Surety to discuss the Contractor's performance. If the Owner does not request a conference, the Surety may, within five (5) business days after receipt of the Owner's notice' request such a conference. If the Surety timely requests a conference, the Owner shall attend. Unless the Owner agrees other.wise, any conference requested under this Section 3.1 shall be held within ten (10) business days of the Surety,s receipt of the Owner's notice. If the Owner, the Contractor and the Surety agree. the Contractor shall be allowed a reasonable time to perform the Construction Contract, but such an agreement shall not waive the Owner's right, if any, subsequently to declare a Contractor Default; .Z the Owner declares a Contractor Default, terminates the Construotion Contract and notifies the Surety; and .3 the Owner has agreed to pay the Balance of the Contract Price in accordance with the terms of the Construction Contract to the Surety or to a contractor selected to perform the Construction Contract. 4. Failure on the part of the Owner to comply with the notice requirement in Section 3'1 shall not constitute a failure to comply with a condition precedent to the Surety's obligations, or release the Surety from its obligations, except to the extent the Surety demonstrates actual prejudice' 5. When the Owner has satisfied the conditions of Section 3, the Surety shall promptly and at the Surety's expense take one of the following actions: 5.1 Arrange for the Contractor, with the consent of the Owner, to perform and complete the Construction Contract; 5.2 Undertake to perform and complete the Construction Contract itself, through its agents or independent contraators; 5.3 Obtain bids or negotiated proposals from qualified contractors acceptable to the Owner for a contract for performance and completion of the Construction Contract, arrange for a contract to be prepared for execution by the Owner and a contractor selected with the Owner's conculrence, to be secured with performance and payment bonds executed by a qualified surety equivalent to the bonds issued on the Construction Contract, and pay to the Owner the amount of damages as described in Section 7 in excess of the Balance of the Contract Price incurred by the Owner as a result of the Contractor Default; or 5.4 Waive its right to perform and complete, arrange for completion, or obtain a new contractor and with reasonable promptness under the circumstances: .l After investigation, determine the amount for which it may be liable to the Owner and, as soon as practicable after the amount is determined, make payment to the Owner; or .2 Deny liability in whole or in part and notifo the Owner, citing the reasons for denial. 6. If the Surety does not proceed as provided in Section 5 with reasonable promptness, the Surety shall be deemed to be in default on this Bond seven days after receipt of an additional written notice from the Owner to the Surety demanding that the Surety perform its obligations under this Bond, and the Owner shall be entitled to enforce any remedy available to the Owner. If the Surety proceeds as provided in Section 5.4, and the Owner refuses the payment or the Surety has denied liability, in whole or in part, without further notice the Owner shall be entitled to enforce any remedy available to the Owner. 3 2This Documenr conforms to the AIA DocumentA3l2r)r- 20t0 Meridian City Council Meeting Agenda April 9, 2019 – Page 186 of 214 7 lftheSuretyelectstoactunderSection 5.l,5.2or5.3,thentheresponsibilitiesoftheSuretytotheOwnershall not be greater than those of the Contractor under the Construction Contract, and the responsibilities of the Owner to the Surety shall not be greater than those of the Owner under the Construction Contract. Subject to the commitment by the Owner to pay the Balance of the Contract Price, the Surety is obligated, without duplication, for .l the responsibilities of the Contractor for correction of defective work and completion of the Construction Contract; .2 additional legal, design professional and delay costs resulting from the Contractor's Default, and resulting from the actions or failure to act ofthe Surety under Section 5; and .3 liquidated damages, or if no liquidated damages are specified in the Construction Contract, actual damages caused by delayed performance or non-performance ofthe Contractor. 8. IfthesuretyelectstoactunderSection5.l,5.3or5.4,theSurety'sliabilityislimitedtotheamountofthisBond. 9. The Surety shall not be liable to the Owner or others for obligations of the Contractor that are unrelated to the Construction Contract, and the Balance ofthe Contract Price shall not be reduced or set offon account ofany such unrelated obligations. No right of action shall accrue on this Bond to any person or entity other than the Owner or its heirs, executors, administrators, successors and assigns' 10.The Surety hereby waives notice of any change, including changes of time, to the Construction Contract or to related subcontracts, purchase orders and other obligations. I L Any proceeding, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in the location in which the work or part of the work is located and shall be instituted within two years after a declaration of Contractor Default or within two years after the Contractor ceased working or within two years after the Surety refuses or fails to perform its obligations under this Bond, whichever occurs first. If the provisions of this paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction ofthe suit shall be applicable. l2.Notice to the Surety, the Owner or the Contractor shall be mailed or delivered to the address shown on the page on which their signature appears. 13. When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. 14. Definitions l4.l Balance of the Contract Price. The total amount payable by the Owner to the Contractor under the Construction Contract after all proper adjustments have been made, including allowance to the Contractor of any amounts received or to be received by the Owner in settlement of insurance or other claims for damages to which the Contractor is entitled, reduced by all valid and proper payments made to or on behalf of the Contractor under the Construction Contract. 14.2 Construction Contract. The agreement between the Owner and Contractor identified on the cover page, including all Contract Documents and changes made to the agreement and the Contract Documents. 14.3 Contractor Default. Failure of the Contractor, which has not been remedied or waived, to perform or otherwise to comply with a material term of the Construction Contract. 14.4 Owner Default. Failure of the Owner, which has not been remedied or waived, to pay the Contractor as required under the Construction Contract or to perform and complete or comply with the other material terms of the Construction Contract. 14.5 Contract Documents. All the documents that comprise the agreement between the Owner and Contractor. l5.lf this Bond is issued for an agreement between a Contractor and subcontractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. 3This Document conforms to the AIA Document A3 t 211t - 20 t 0 Meridian City Council Meeting Agenda April 9, 2019 – Page 187 of 214 16. Modifications to this bond are as follows: (Space is prorided below for addilional signatures ofadded parties, other than lhose appearing on the coter page.) CONTRACTOR AS PRINCIPAL (Corporate Seal) SURETY Company: Company: Signature:Signature: (Corporate Seal) Name and Title: Address Name and Title: Address This Doctrment conforms to the AtA Document A3l21L'- 2010 4 Meridian City Council Meeting Agenda April 9, 2019 – Page 188 of 214 @ Swiss He Corporate Solutions Bond # 2273584 and Title: r\ttomcy-ln-Fact .-... Payment Bond.) CONTRACTOR: (Nante, legal status and address) I rmingcr Oonstrr,tctiotr, Inc. 25094 I krmcdalc lld. Wildcr, ll). 83676 OWNER: (Name, legal status and address) (iiq, of N{cndian 33 lJ Broadway Avc. N{cridian, ID. 83642 CONSTRUCTION CONTRACT !31s. .\pril 2,2019 Amount: 5910,606.00 Description: (Name and location) Well 28 Watcr'l'rcatment Facilit)' l)roiect # 10641.(l BOND psle' .\pril 2, 2019 (Not earlier than Construction Contract Date) Amount: 5910,6060.0 I,4oclifications to this Bond:[}None l_l st" Section l8 PAYMENT BOND Signature: Name MaryJaquier SURETY: North American Specialty lnsurance Company 1450 American Lane, Suite I 100 Schaumburg, IL 60173 This document has important legal consequences. Consultation with an attomey is encouraged with respect to its completion or modification. Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. This document combines two separate bonds, a Performance Bond and a Payment Bond, into one form. This is not a single combined Perfbrmance and Payment Bond. -.- --/ -_ C(-T',.{TBACTO R AS PRINC I PA L Cor:q:arry: Inntngt'r ( onstrucdon' Inc SURETY (CorpQrate Setll) Company: North American Specialty lnsuraroe C-ompany (Corporate Seal) Sigrature: Name ilJ/aa.r and Title: P.tS (Any additional signatures appear on the last page ofthis (FOR INFORMATION ONLY - Name, address and telephone) AGENT or BROKER: Post Insurance Scrviccs, Inc. l).O. Box 893 \[cridian. Il) 83680 OWNER'S REPRESENTATIVE (Architect, Engineer or other party:) Nr\ Tltis Documenr conforms lo the AIA Document A31 2nt - 201 0 5 :'\ Meridian City Council Meeting Agenda April 9, 2019 – Page 189 of 214 l. The Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to the Owner to pay for labor, materials and equipment furnished for use in the performance of the Construction Contract, which is incorporated herein by reference, subject to the following terms. 2, If the Contractor promptly makes payment of all sums due to Claimants, and defends, indemnifies and holds harmless the Owner from claims, demands, liens or suits by any person or entity seeking payment for labor, materials or equipment furnished for use in the performance of the Construction Contract, then the Surety and the Contractor shall have no obligation under this Bond. 3. lf there is no Owner Default under the Construction Contract, the Surety's obligation to the Owner under this Bond shall arise after the Owner has promptly notified the Contractor and the Surety (at the address described in Section l3) of claims, demands, liens or suits against the Owner or the Owner's property by any person or entity seeking payment for labor, materials or equipment furnished for use in the performance of the Construction Contract and tendered defense of such claims, demands, liens or suits to the Contractor and the Surety. 4. When the Owner has satisfied the conditions in Section 3, the Surety shall promptly and at the Surety's expense defend, indemnifo and hold harmless the Owner against a duly tendered claim, demand, lien or suit. 5. The Surety's obligations to a Claimant under this Bond shall arise after the following: 5.1 Claimants, who do not have a direct contract with the Contractor, .1 have furnished a written notice of non-payment to the Contractor, stating with substantial accuracy the amount claimed and the name of the party to whom the materials were, or equipment was, furnished or supplied or for whom the labor was done or performed, within ninety (90) days after having last performed labor or last furnished materials or equipment included in the Claim; and .2 have sent a Claim to the Surety (at the address described in Section 13). 5.2 Claimants, who are employed by or have a direct contract with the Contractor, have sent a Claim to the Surety (at the address described in Section I 3). 6. If a notice of non-payment required by section 5.1.1 is given by the Owner to the Contractor, that is sufficient to satisfu a Claimant's obligation to furnish a written notice of non-payment under Section 5.1.1. 7. When a Claimant has satisfied the conditions of Sections 5.1 or 5.2, whichever is applicable, the Surety shall promptly and at the Surety's expense take the following actions: 7 .l Send an answer to the Claimant, with a copy to the Owner, within sixty (60) days after receipt of the Claim, stating the amounts that are undisputed and the basis for challenging any amounts that are disputed; and 7.2 Pay or arrange for payment of any undisputed amounts' 7.3 The Surety's failure to discharge its obligations under Section 7.1 or Section 7.2 shall not be deemed to constitute a waiver of defenses the Surety or Contractor may have or acquire as to a Claim, except as to undisputed amounts for which the Surety and Claimant have reached agreement. If, however, the Surety fails to discharge its obligations under Section 7.1 or Section 7 .2, the Surety shall indemnif, the Claimant for the reasonable attorney's fees the Claimant incurs thereafter to recover any sums found to be due and owing to the Claimant. 8. The Surety's total obligation shall not exceed the amount of this Bond, plus the amount of reasonable attomey's fees provided under Section 7.3,and the amount of this Bond shall be credited for any payments made in good faith by the Surety. g. Amounts owed by the Owner to the Contractor under the Construction Contract shall be used for the performance of the Construction Contract and to satisfy claims, if any, under any construction performance bond. By the Contractor furnishing and the Owner accepting this Bond, they agree that all funds earned by the Contractor in the performance of the Construction Contract are dedicated to satisfo obligations of the Contractor and Surety under this Bond, subject to the Owner's priority to use the funds for the completion of the work. I 0. The Surety shall not be liable to the Owner, Claimants or others for obligations of the Contractor that are unrelated to the Construction Contract. The Owner shall not be liable for the payment of any costs or expenses of any Claimant under this Bond, and shall have under this Bond no obligation to make payments to, or give notice on behalf of, Claimants or otherwise have any obligations to Claimants under this Bond. 6This Documenr conforms to the AIA Document A3 t 21\t - 20 I 0 Meridian City Council Meeting Agenda April 9, 2019 – Page 191 of 214 I I . The Surety hereby waives notice of any change, including changes of time, to the Construction Contract or to related subcontracts, purchase orders and other obligations. lZ. Nosuitoractionshall becommencedbyaClaimantunderthisBondotherthaninacourtofcompetentjurisdiction in the state in which the project that is the subject of the Construction Contract is located or after the expiration of one year from the date ( l) on which the Claimant sent a Claim to the Surety pursuant to Section 5.1 .2 or 5.2, or (2) on which the last labor or service was performed by anyone or the last materials or equipment were furnished by anyone under the Construction Contract, whichever of(l) or (2) first occurs. Ifthe provisions ofthis Paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. l3. Notice and Claims to the Surety, the Owner or the Contractor shall be mailed or delivered to the address shown on the page on which their signature appears. Actual receipt of notice or Claims, however accomplished, shall be sufficient compliance as of the date received. 14. When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. I 5. Upon request by any person or entity appearing to be a potential beneficiary ofthis Bond, the Contractor and Owner shall promptly furnish a copy of this Bond or shall permit a copy to be made. 16. Definitions l6.l Claim. A written statement by the Claimant including at a minimum: .l the name of the Claimant; .2 the name of the person for whom the labor was done, or materials or equipment fumished; .3 a copy of the agreement or purchase order pursuant to which labor, materials or equipment was furnished for use in the performance of the Construction Contract; .4 a brief description of the labor, materials or equipment fumished; .5 the date on which the Claimant last performed labor or last fumished materials or equipment for use in the performance of the Construction Contrac! .6 the total amount earned by the Claimant for labor, materials or equipment fumished as of the date of the Claim; .7 the total amount of previous payments received by the Claimant; and .8 the total amount due and unpaid to the Claimant for labor, materials or equipment furnished as of the date of the Claim. 16.2 Claimant. An individual or entity having a direct contract with the Contractor or with a subcontractor of the Contractor to furnish labor, materials or equipment for use in the performance of the Construction Contract. The term Claimant also includes any individual or entity that has rightfully asserted a claim under an applicable mechanic's lien or similar statute against the real property upon which the Project is located' The intent of this Bond shall be to include without limitation in the terms "labor, materials or equipment" that part of water, gas, power, light, heat, oil, gasoline, telephone service or rental equipment used in the Construction Contract, architectural and engineering services required for performance of the work of the Contractor and the Contractor's subcontractors, and all other items for which a mechanic's lien may be asserted in the jurisdiction where the labor, materials or equipment were furnished. 16.3 Construction Contract. The agreement between the Owner and Contractor identified on the cover page, including all Contract Documents and all changes made to the agreement and the Contract Documents. 16.4 Owner Default. Failure of the Owner, which has not been remedied or waived, to pay the Contractor as required under the Construction Contract or to perform and complete or comply with the other material terms of the Construction Contract. 16.5 Contract Documents. All the documents that comprise the agreement between the Owner and Contractor. 7This Document codonns to the AIA Document A3t21\t- 2010 Meridian City Council Meeting Agenda April 9, 2019 – Page 192 of 214 17. If this Bond is issued for an agreement between a Contractor and subcontractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. 18. Modifications to this bond are as follows: (Space is provided below for additional signatures of added parties, other than those appearing on the cover page.) CONTRACTOR AS PRINCIPAL Company: Signature: Name and Title: Address (C o rp orate Seal) SURETY Company: Signature: Name and Title: Address: This Docunent conforrns to the A tA Document A 3 I 2ttt' - 2010 B Meridian City Council Meeting Agenda April 9, 2019 – Page 193 of 214 SWISS RE CORPORATE SOLUTIONS NORTH AMERICAN SPECIALTY ]NSURANCE COMPANY WASHINGTON INTERNATIONAL INSURANCE COMPANY GENERAL POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS, THAT North American Specialty lnsurance Company, a corporation duly organized and existing under laws of the State of New Harnpshire, and having its principal office in the City of Overland Park, Kansas, and Washington International Insurance Contpany, a corporation organized and existing underthe laws of the State ofNew Hampshire and having its principal office in the City of Overlancl Park, Kansas, each does hereby make, constitute and appoint: TERRY S. ROBB, WILLIAM F. POST, and MARY JAQUIER JOINTLY OR SEVERALLY Its true and lawful Attorney(s)-in-Fact, to make, execute, seal and deliver, for and on its behalfand as its act and deed, bonds or other writings obligatory in the nature ofa bond on behalfofeach ofsaid Companies, as surety. on contracts ofsuretyship as are or may be required or permitted by law. regulation. contrast or otherwise, provided that no bond or underlaking or contract or suretyship executed under this authority shall exceed the amount of: FIFTv MILLION ($50,000,000.00) DOLLARS This Power olAttorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of Directors of both North American Specialty Insurance Company and Washington Intemational Insurance Company at meetings duly called and held on the 9th of May,20l2: "RESOLVED, that any two of the Presidents, any Managing Director, any Senior Vice President, any Vice President, any Assistant Vice President. the Secretary or any Assistant Secretary be. and each or any ofthem hereby is authorized to execute a Power ofAttomey qualifying the attorney named in the given Power ofAttorney to execute on behalfofthe Company bonds, undertakings and all contracts ofsurety, and that each or any ofthem hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is FURTHER RESOLVED, that the signature of such officers and the seal olthe Company may be affixed to any such Power olAftorney or to any cerlitlcate relating thereto by tacsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be binding upon the Company wherr so aflxed and in the luture with regard to any bond, undertaking or contract of surety to which it is attached." By StcvcnP,Anderson,SeniorVicePrcsidcnt oIWashingtonlntcrnationsllnsursnccCompany & Senior Vice Prcsidcnt of North Amcrican Spccialty Insurancc Company Bv Michrel A, ll;. & S.nior Vice Prcsident ofNorth Ameilcan Specialty lnsurance Company IN WITNESS WHEREOF, North American Specialty Insurance Cornpany and Washington lnternational of-ficial seals to be hereunto affixed, and these presents to be signed by their authorized oflcers this 5TH day North American Specialty Insurance Company Washington International lnsurance Company State of nlinois County olCook Jeffrey Coldberg, Washington International Insurance Company Of FEBRUAR have caused their Y SS 20 l8 Vice Presidcnt & Assistot Secretary of Insumce Compmy & Nonh Amerrcm Specialty Insuroce Compuy On this 5TH day of FEBRUARY 20 l8 , before me, a Notary Public personally appeared Steven P.Anderson ,Senior Vice President of Washington International lnsurance Company and Senior Vice President of North American Specialty Insurance Company and Michael A, lto , Senior Vice President ol Washington International Insurance Company and Senior Vice President of North American Specialty tnsura*e Company, personally known to me, who being by me duly sworn, acknowledged that they signed the above Power of Afiorney as officers of and acknowledged said instrument to be the voluntary act and deed oftheir respective companies. l. Jei'tiev Coldberg . the duly elected Assistant Secretary of North American Specialty lnsurance Company and Washington lnternational lnsurance Conrpany, do hereby certify that the above and foregoing is a true and correct copy ofa Power ofAttorney given by said North American Specialty Insurance Company and Washington International Insurance Company, which is still in full force and effect. IN WITNESS WHEREOF, I have set my hand and affixed the seals of the Companies this 2 day of April ,20 19 SEAL 1973 SEAL rl lllirroir M, XENNY Fublic "eZ***- .*,T\ -\ \, i ,* .u. . .. M. I(enny, Notary Public l'., Meridian City Council Meeting Agenda April 9, 2019 – Page 194 of 214 C/rE IDA -.-IN? CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 8 E Project File Name/Number: Item Title: Budget Amendment For Fire Department for Recalled Automated External Defibrillators Not -to -Exceed $14,526 Meeting Notes: LV -Y APPROVED I TEM SHEET C ouncil Agenda I tem - 8.E . Presenter: Deputy Chief J oe B ongiorno Estimated Time f or P resentation: 10 minutes Title of I tem - F ire D epartment: B udget Amendment for Recalled Automated E xternal D efibrillators Not to E xceed $14,526 R equesting budget amendment approval for nine recalled AE D units, (automated external defibrillato rs), in the amount of $13,401. AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 4/1/2019 B udget A mendment to replace A E D units B udget A mendment 4/1/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 195 of 214 Meridian Fire Department 33 E. Broadway Avenue, Suite #210 Meridian, ID 83642 Phone 208-888-1234 www.meridiancity.org April 1, 2019 MEMORANDUM TO: Mayor and City Council Members CC: Mark Niemeyer FROM: Meridian Fire Department , JD Hendrick RE: AED Replacement due to recall Requesting approval of budget amendment for the replacement of 9 Phillips AEDs due to a recall on these units. We considered waiting until FY20 to replace these but per the advice of the City’s legal team, have opted to replace these recalled AEDs as soon as possible. We want to prevent any scenarios where the current AEDs may malfunction in the field. Meridian City Council Meeting Agenda April 9, 2019 – Page 196 of 214 o O - ZZ f � o ❑ O y33 FG%j A r-4 > Y 1.1 ^ 0 % � H T� # u U ' Q E O U N V W N i O ISI Q to CL ON W Vi v c E E i a3, O a E z z 0 Z « E E a LL +� a m v aci a a v E O E v S rom a a Vic;; t1' a v o0 to � h0 m N u l7 c n� c Q L o v 3 N d is O� Ua E O C W O N O W i.r s h m a o n tU W � T N N N O C U w O E N a O O LL F7 w LL O Q O O O O O 1/T N LL 0 N 0 N N 0 M •� N O N O N O •--� v V .--� a H v N v N c N v N a 0 O 0 0 0 C � 0 m � N N ti N ti N N N N u N N N N N N O w N N N c. v c M c +� E O0 0 0 0 (� 0 a 0 Q 3 U � U LL N � N m o o o o o o o o o o o O O O C LL O 10 S t1' Y1 N N u l7 c oa c L to 3 3 � y is O E O C cux Q N O W i.r s h n tU W � N N C U w O E a O O LL a� w a v O O O O O O O O N 0 N 0 N N 0 M N O N O N O N O •--� v N a .--� a H v N v N c N v N a 0 0 0 0 0 0 0 0 N N ti N ti N ti N N N N N N N N N N N N N N N N N r+ 0 0 0 0 0 0 0 0 # 10 S t1' Y1 l7 v L y cux i.r s n N V a v LL `) Q w N N v ' I �.1 _V JI I' 1 I Q. O Fw H o � O. d y � u G. O T] `w 0 H 01010101010 I� W N Q Ec N W z E cu aw o E aai t m CL v D E Z, U 10 S t1' v N V LL `) Q N v ' I I _V JI I' 1 I Q. O O. d u Q � O N � N m o o o o o o o o o o o O o O 0 o 0 0 0 0 0 0 0 0 0 o 0 ti ti� ti�� ti ti� N ti ti N N N N N N N N N N N N N N N N N N~- ti H ti 0 0 0 0 0 o 0 0 0 0 0 0 o T] `w 0 H 01010101010 I� W N Q Ec N W z E cu aw o E aai t m CL v D E Z, U S t1' LL `) Q ' I I _V JI I' 1 I •O T] `w 0 H 01010101010 I� W N Q Ec N W z E cu aw o E aai t m CL v D E Z, U M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a A p r i l 9 , 2 0 1 9 – P a g e 1 9 8 o f 2 1 4 EIDIANC-- � J CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 8 F Project File Name/Number: Item Title: Appointment of Chris Johnson as Interim City Clerk Meeting Notes: j+,`f►JA I TEM SHEET C ouncil Agenda I tem - 8.F. Presenter: Estimated Time f or P resentation: Title of I tem - Appointment of C hris J ohnson as Interim City Clerk Meridian City Council Meeting Agenda April 9, 2019 – Page 199 of 214 CjQ/rE IDIAN*---IZ DAHO CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 9 A Project File Name/Number: Item Title: Ordinance No. 19-1822 Amending Title 1, Chapter 7, Section 5, Paragraph (A)(2) of the Meridian City Code Regarding Days and Time of the City Council Work Sessions and Regular Meetings; and providing an Effective date Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 9.A . Presenter: Estimated Time f or P resentation: Title of I tem - F irst Reading of Ordinance No. 19-1822: An Ordinance Amending T itle 1, C hapter 7, S ection 5, Paragr aph (A) (2) Of T he M eridian C ity Code, Regarding Days And T ime Of T he C ity C ouncil Work S essions And Regular M eetings; And P roviding An Effective D ate. AT TAC HM E NT S: Description Type Upload D ate O rdinance Ordinance 4/5/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 200 of 214 ORDINANCE AMENDING TITLE 1, CHAPTER 7, SECTION 5, PARAGRAPH (A) (2) PAGE 1 OF 2 CITY OF MERIDIAN ORDINANCE NO. 19-1822 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE-ROBERTS, MILAM, PALMER AN ORDINANCE AMENDING TITLE 1, CHAPTER 7, SECTION 5, PARAGRAPH (A) (2) OF THE MERIDIAN CITY CODE, REGARDING DAYS AND TIME OF THE CITY COUNCIL WORK SESSIONS AND REGULAR MEETINGS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS the City Council determines the time for City Council meetings; and WHEREAS the City Council has decided to create work sessions to conduct city business and separate them from public hearings; and NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Title 1, Chapter 7, Section 5, Paragraph (A) (2) of the Meridian City Code is amended to read as follows: 1-7-5: CITY COUNCIL MEETINGS: A. Time And Place Of Regular Meetings: 1. The regular meetings of the city council shall be held at Meridian City Hall at 33 East Broadway Avenue, by the mayor and city council on the first, second, third, and fourth Tuesdays of each month at six o'clock (6:00) P.M. of said days. When necessary the city council shall hold land use hearings at these meetings. 2. The city council shall also meet on the second Tuesday of each month in a workshop first, second, third, and fourth Tuesdays of each month at six o'clock (6:00) P.M. four thirty o’clock (4:30) of said days in a workshop work session format. beginning at three o'clock (3:00) P.M. Land use hearings will not be held at these workshops work sessions unless an urgent need exists to require it. Workshops Work sessions may be held in a more informal manner than a regular meeting, but action items may be considered and voted upon in a work session in the same manner as regular meetings. 3. If a Tuesday meeting or workshop work session of any month is a holiday, city election, primary or general election, the meeting shall be held the Wednesday evening following at the same hour and place. Section 2. That this ordinance shall be effective after approval and publication and after May 31, 2019. Meridian City Council Meeting Agenda April 9, 2019 – Page 201 of 214 ORDINANCE AMENDING TITLE 1, CHAPTER 7, SECTION 5, PARAGRAPH (A) (2) PAGE 2 OF 2 PASSED by the City Council of the City of Meridian, Idaho, this _____ day of _______________, 2019. APPROVED by the Mayor of the City of Meridian, Idaho, this _____ day of _______________, 2019. APPROVED: ________________________________ MAYOR ATTEST: _______________________________ CITY CLERK Meridian City Council Meeting Agenda April 9, 2019 – Page 202 of 214 EIDIAN,?-- CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 9 B Project File Name/Number: H-2017-0088 Item Title: Ordinance No. 19-1821 An Ordinance (H-2017-0088— Linder Village) For Annexation Of A Portion Of The Midway Place Subdivision, Recorded In Book 1 Of Plats At Page 33 Of The Ada County Records Within The North 1/2 Of Northwest'/4 Of Section 25, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho, As Described In Attachment "A" And Annexing Certain Lands And Territory, Situated In Ada County, Idaho, And Adjacent And Contiguous To The Corporate Limits Of The City Of MeridianAs Requested By The City Of Meridian; Establishing And Determining The Land Use Zoning Classification Of 81.509 Acres Of Land From RUT To C -C (Community Business)(63.796 Acres) And R-8 (Medium Density Residential)(17.713 Acres) Zoning District In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. I TEM SHEET C ouncil Agenda I tem - 9.B . Presenter: Estimated Time f or P resentation: Title of I tem - Ordinance No. 19-1821: An Ordinance (H-2017-0088– L inder Village) F or Annexation Of A P ortion Of T he M idway Place S ubdivision, Recor ded In B ook 1 Of Plats At Page 33 Of T he Ada County Records Within T he North ½ Of Northwest ¼ Of S ection 25, Township 4 North, Range 1 West, Boise M eridian, Ada County, Idaho, As Described In Attachment “A” And Annexing C ertain L ands And Territory, S ituated In Ada C ounty, Idaho, And Adjacent And Contiguous To T he Corporate L imits Of T he City O f M eridian As Requested By T he C ity Of M eridian; Establishing And Determining T he L and Use Zoning C lassification Of 81.509 Acres O f L and F rom RUT To C -C (Community B usiness)(63.796 Acres) And R-8 (M edium Density Residential)(17.713 Acres) Zoning District In T he M eridian C ity C ode; Providing T hat Copies Of T his Ordinance S hall Be F iled With T he Ada County Assessor, T he Ada County Recorder, And T he Idaho S tate Tax Commission, As Required B y L aw; And Providing F or A S ummary Of T he Ordinance; And P r oviding F or A Waiver Of T he Reading Rules; And P roviding An Effective D ate. AT TAC HM E NT S: Description Type Upload D ate O rdinance Ordinance 4/5/2019 O rdinance Summary Ordinance 4/5/2019 E xhibit A E xhibit 4/5/2019 E xhibit B E xhibit 4/5/2019 Meridian City Council Meeting Agenda April 9, 2019 – Page 203 of 214 ADA COUNTY RECORDER Phil McGrane 2019-028927 BOISE IDAHO Pgs=11 LISA BATT 04/11/2019 01:58 PM CITY OF MERIDIAN, IDAHO NO FEE M111 Z17 20/ 111.E 1X111`[113 7loraoL l agroyIaL.-HI COUNCIL:BY THE CITY BORTON, • PALMER, LITTLE ROBERTS AN ORDINANCE (H-2017-0088— LINDER VILLAGE) FOR ANNEXATION OF A PORTION OF THE MIDWAY PLACE SUBDIVISION, RECORDED IN BOOK 1 OF PLATS AT PAGE 33 OF THE ADA COUNTY RECORDS WITHIN THE NORTH 1/2 OF NORTHWEST 1/40F SECTION 25, TOWNSHIP 4 NORTH, RANGE I WEST, BOISE MERIDIAN, ADA COUNTY, IDAHO, AS DESCRIBED IN ATTACHMENT "A" AND ANNEXING CERTAIN LANDS AND TERRITORY, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN; ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF 81.509 ACRES OF LAND FROM RUT TO C -C (COMMUNITY BUSINESS)(63.796 ACRES) AND R-8 (MEDIUM DENSITY RESIDENTIAL)(17.71.3 ACRES) ZONING DISTRICT IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" are within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation and re -zoning by the owner of said property, to wit: Lynx Investments, LLLP and CCPC, Inc.. SECTION 2. That the above-described real property is hereby annexed and re -zoned from RUT to C -C (Community Business)(63.796 Acres) And R-8 (Medium Density Residential)(] 7.713 Acres) zoning district in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re -zone said property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. ANNEXATION ORDINANCE — LINDER VILLAGE (II 2017-0088) Page 1 of 3 Meridian City Council Meeting Agenda April 9, 2019 — Page 204 of 214 SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Cleric of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and snap with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of r, , 2019 APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this day of &C-' � , 2019. lek MAYOR�A Y de WEERD ATTEST: C.JAY COLES, CITY CLERK ANNEXATION ORDINANCE — LINDER VILLAGE (H 2017-0088) Page 2 of 3 STATE OF IDAHO, ) ss: County of Ada ) On this oll" day of � , 2019, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD and CJAY COTES_ known to me to 154 be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the Utyn'b Sbhr*'" within instrument, and acknowledged to me that the City of Meridian executed the same. toLA3 berK- IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) NOTARY PUBLIC FOR IDAH RESIDING AT: 4'ntJi.lc1 dsl-, a- C� MY COMMISSION EXPIRES: 8-9.2, c)%,Q- ANNEXATION ORDINANCE — LINDER VILLAGE (H 2017-0088) Page 3 of 3 EXHIBIT A Linder Village – H-2017-0088 Meridian City Council Meeting Agenda April 9, 2019 – Page 208 of 214 EXHIBIT A Linder Village – H-2017-0088 Meridian City Council Meeting Agenda April 9, 2019 – Page 209 of 214 EXHIBIT A Linder Village – H-2017-0088 Meridian City Council Meeting Agenda April 9, 2019 – Page 210 of 214 EXHIBIT A Linder Village – H-2017-0088 Meridian City Council Meeting Agenda April 9, 2019 – Page 211 of 214 EXHIBIT A Linder Village – H-2017-0088 Meridian City Council Meeting Agenda April 9, 2019 – Page 212 of 214 EXHIBIT B Linder Village – H-2017-0088 Meridian City Council Meeting Agenda April 9, 2019 – Page 213 of 214 EXHIBIT B Linder Village – H-2017-0088 Meridian City Council Meeting Agenda April 9, 2019 – Page 214 of 214 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 19-1821 PROVIDING FOR ANNEXATION AND ZONING ORDINANCE An Ordinance of the City of Meridian granting annexation of a portion of the Midway Place Subdivision, recorded in Book 1 of Plats at Page 33 of the Ada County Records, within the North %2 of the Northwest '/a of Section 25, Township 3 North, Range 1 West, Boise, Ada County, Idaho. This parcel contains 81.509 acres more or less. Also, these parcels are SUBJECT TO all easements and rights-of-way of record or implied. As surveyed in attached exhibit `B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the 19th day of April, 2019. // - - h1l City lmeri ian Mayor and ity Council By: C.Jay Coles, City Cleric First Reading: d �- ©% " 2-0(1 Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code §50-902: YES �)p NO Second Reading: Third Reading:LI STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 19-1821 The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 19- t 18 2-1 f the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). '1 DATED this 1 day of '2019. William, L.M. Nary City Attorney ORDINANCE SUMMARY - LINDER VILLAGE (H-2017-0088) EIDIAN+- � J CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 10 Project File Name/Number: Item Title: Future Meeting Topics Meeting Notes: EIDIANDAHO ,'.-- CITY COUNCIL WORKSHOP MEETING AGENDA April 9, 2019 Agenda Item Number: 11 A Project File Name/Number: Item Title: Executive Session Executive Session Per Idaho State Code 74-206(1)(d): To Consider Records That Are Exempt From Disclosure As Provided In Chapter 1, Title 74, Idaho Code; 74-206(1)(f): To Communicate With Legal Counsel For The Public Agency To Discuss The Legal Ramifications Of And Legal Options For Pending Litigation, Or Controversies Not Yet Being Litigated But Imminently Likely To Be Litigated; And 74-206(1)(i): To Engage In Communications With A Representative Of The Public Agency's Risk Manager Or Insurance Provider To Discuss The Adjustment Of A Pending Claim Or Prevention Of A Claim Imminently Likely To Be Filed. Meeting Notes: I -v C;xec�hvess0� out- 'oe y: S(o psi 6i 2�eM