The URL can be used to link to this page

2019-02-12 C I T Y C OUNC I L W ORKSH OP M EET I NG AGENDA C ity Council Chamber s 33 E ast B roadway Avenue M er idian, I daho Tuesday, F ebruary 12, 2019 at 3:00 P M 1. Roll-C all Attendance X A nne L ittle R oberts X J oe Borton X Ty P almer (left 6:31pm; joined via phone; left at 8:36pm) X Treg B ernt X Genesis Milam X L uke Cavener X Mayor Tammy de Weerd 2. P ledge of Allegiance 3. Adoption of Agenda Adopted 4. P roclamation for F amily, C areer, and C ommunity L eader s of Amer ica (F CCL A) Week 5. Consent Agenda Approved A. Woodland Springs P ar tial Release of Water and S ewer E asement B. L ittle C reek S ubdivision No. 1 & 2 P edestr ian P athway E asement C. D evelopment Agreement for T M C rossing E xpansion (H-2018- 0122) with S C S B righton, LLC located on the E ast of S. Ten M ile Rd. on the nor th side of 1-84, in the S W 1/4 of S ection 14, T.3 N., R. 1 W. (P arcel #R7192800750) D. AP I nvoices for P ayment - $525,105.83 6. Items M oved F rom the C onsent Agenda 7. Community I tems/Presentations A. T raffic, P arking and S peeding Concerns in P ar amount S ubdivision B. Historic P reser vation C ommission Annual Repor t C. Discussion about L akeview G olf C ourse F uture P r oposal 8. D epar tment Reports A. L egal D epartment Annual Report B. F inance D epartment Q uarterly Update C. P olice: P roposed Vehicle I mmobilization (B ooting) O rdinance D. Community D evelopment B lock G r ant Administr ation D iscussion E. L inder Road O verpass D iscussion F. F ir e S tation #6 Budget Amendment Not to E xceed $1,505,491 [Action Item] Approved G. Approval of AI A A133 G M P Amendment for “F ire S tation #6 Construction ” to ESI for a Not-To-E xceed amount of $4,404,554.00 [Action Item] Approved 9. Commission P resentations A. Idaho Commission on the Ar ts P r esentation by S tuar t Weiser B. M eridian Arts C ommission Annual Report 10. Action I tems A. P ublic Hearing for Proposed Vehicle Sharing Progr am Ordinance 1. S econd R eading of O rdinance No. 19-1809: An O rdinance A dding A New C hapter, C hapter 6, To Title 3, Meridian C ity C ode, R egarding Vehicle S haring P rograms; Amending Meridian City C ode S ection 4-2-2, Regarding Party R esponsible F or Nuisance; A dding A New S ection, Meridian C ity Code S ection 7-1-9, To Title 7, Chapter 1, Meridian City C ode, Regarding E lectric P ower- A ssisted B icycles A nd S cooters; Adding A New S ubsection, S ubsection 7-1-9(F ), To Meridian City C ode S ection 7-1-9, R egarding P rohibited P arking; Adopting A S avings C lause; A nd P roviding A n E ffective Date. B. P ublic Hearing for Proposed New C ity C ler k's O ffice F ees for Vehicle S haring P rogr ams C. S tate Board of L and Commissioner s' Request for Council P osition on P r oposed S ale of E ndowment L and Adjacent to the C ity of M eridian 11. O rdinances [Action I tems] A. O rdinance No. 19-1810: An O rdinance (H-2018-0122– T m C rossing E xpansion) F or Annexation O f A P ar cel O f L and B eing T he T m C rossing E xpansion Ar ea As S hown O n T hat Affidavit O f Correction Recorded As Instrument No. 2018-087272 O f Ada County Recor ds Which Is A P or tion Of B lock 4 O f P rimrose S ubdivision (B ook 25 At P ages 1576-1577 O f Ada C ounty Records) S ituated In T he Nor th ½ Of T he S outheast ¼ O f S ection 14, Township 3 Nor th, Range 1 West, B oise, Ada C ounty, Idaho, As D escribed In Attachment “A” And Annexing C ertain L ands And Territor y, S ituated In Ada County, Idaho, And Adjacent And Contiguous To T he C or porate L imits O f T he C ity O f M eridian As Requested B y T he C ity O f M eridian; E stablishing And D eter mining T he L and Use Zoning C lassification O f 1.682 Acr es Of L and F rom R1 To C -G (G ener al Retail And S er vice C ommercial) Zoning D istr ict In T he M er idian C ity Code; P roviding T hat C opies O f T his O r dinance Shall B e F iled With T he Ada C ounty Assessor, T he Ada C ounty Recorder, And T he Idaho S tate Tax C ommission, As Requir ed B y L aw; And P roviding F or A S ummar y O f T he O rdinance; And Providing F or A Waiver O f T he Reading Rules; And P r oviding An E ffective D ate. Approved 12. Council Updates on Activities of B oar ds/Commissions/Committees 13. F uture M eeting Topics Adjourned at 8:52pm All mater ials presented at public meetings shall bec ome pr oper ty of the C ity of Meridian. Any one desir ing accommodation for disabilities related to doc uments and/or hearing, please c ontac t the C ity Clerk's Offic e at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Workshop February 12, 2019. A Meeting of the Meridian City Council was called to order at 3:01 p.m., Tuesday, February 12, 2019, by Mayor Tammy de Weerd. Members Present: Tammy De Weerd, Joe Borton, Luke Cavener, Ty Palmer, Genesis Milam, Anne Little Roberts and Treg Bernt. Also present: C.Jay Coles, Bill Nary, Caleb Hood, Warren Stewart, Jeff Lavey, Scott Colaianni, Jamie Leslie, Joe Bongiorno, Hillary Blackstone, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Treg Bernt __X___Genesis Milam __X___Lucas Cavener __X_ Mayor Tammy de Weerd De Weerd: Thank you for joining us today and we always appreciate seeing our public show up for our workshops, let alone our City Council meetings. So, thank you for joining us. For the record it is Tuesday, February 12th. It's a minute after 3:00. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you all rise and join us in the Pledge to our flag. (Pledge of Allegiance recited.) Item 3: Adoption of Agenda De Weerd: Okay. Item No. 3 is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: There are no changes to the agenda, so I would move we adopt it as published. Cavener: Second. De Weerd: I have a motion and a second to adopt the agenda. All those in favor say aye. All ayes. Meridian City Council Meeting Agenda February 26, 2019 – Page 6 of 340 Meridian City Council February 12, 2019 Page 2 of 103 MOTION CARRIED: ALL AYES. Item 4: Proclamation for Family, Career, and Community Leaders of America (FCCLA) Week De Weerd: Item 4 -- and I apologize, I'm a little bit under the weather, so, Mr. Borton, our Council President, is going to read the proclamation. If we can have our guests join us at the podium. Borton: Good afternoon. My name is Joe Borton, the Council President. It's my honor to read this proclamation today. Whereas Family Career and Community Leaders of America, FCCLA, helps youth assume their roles in society through family and consumer sciences education in areas of personal growth, family life, vocational preparation, college readiness, leadership and community involvement and whereas FCCLA extends classroom learning through chapter projects that develop leadership and initiative and helps young men and women, learn how to plan , make decisions and carry out and evaluate programs of action as they work with other youth and adults in their school and their community and whereas FCCLA offers members an opportunity to work together for common purposes for the improvement of themselves, their families and their communities and whereas the theme for the 2019 FCCLA week is Believe In Yourself, Be Spirited, Be Confident, Be Prepared, Be A Friend, Be You in red and whereas Meridian encourages the young men and women who are working to achieve knowledge and experience that will help prepare them for future responsibilities as active and concerned adult members of society, therefore, I, Joe Borton, on behalf of Mayor Tammy de Weerd and our entire City Council, do hereby proclaim February 11th -- excuse me, February 11 th through 15th, 2019, as FCCLA week in the City of Meridian and we encourage all citizens to acquaint themselves with the activities and values of Family Career and Community Leaders of America, dated the 12th of February, 2019. Harlow: Hi, my name is Carissa Harlow, I'm president of the FCCLA Meridian High Chapter. This is Averie Ellis and Riley Conners and we are just -- Mailee Connors. And we are just so excited to be here today. We want to thank Mayor de Weerd for letting us be here and FCCLA is an organization for students ran by students, with a focus of family, consumer sciences, where we serve the community and gain life skills and so it's super important that we are here and celebrating FCCLA and spreading it to high school students. So, thank you. De Weerd: Thank you for joining us and certainly we have had exposure to FCCLA and always a dynamic group and you can see they are full of energy and we appreciate you joining us. Item 5: Consent Agenda A. Woodland Springs Partial Release of Water and Sewer Easement Meridian City Council Meeting Agenda February 26, 2019 – Page 7 of 340 Meridian City Council February 12, 2019 Page 3 of 103 B. Little Creek Subdivision No. 1 & 2 Pedestrian Pathway Easement C. Development Agreement for TM Crossing Expansion (H-2018- 0122) with SCS Brighton, LLC located on the East of S. Ten Mile Rd. on the north side of 1-84, in the SW 1/4 of Section 14, T.3N., R. 1 W. (Parcel #R7192800750) D. AP Invoices for Payment - $525,105.83 De Weerd: Item No. 5 is our Consent Agenda. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Pinch hit for our president. I move we pass the -- I move we approve the Consent Agenda as presented. Milam: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. If there is no discussion or questions, Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 6: Items Moved From the Consent Agenda De Weerd: There were no items move from the Consent Agenda. Item 7: Community Items/Presentations A. Traffic, Parking and Speeding Concerns in Paramount Subdivision De Weerd: So, we will move right into our Community Items Presentations. So, we will start with 7-A under our traffic parking and speeding concerns in the Paramount Subdivision and I will turn this over to Caleb. Hood: Thank you, Madam Mayor, Members of the Council. I'm going to just set a little bit of the stage for you, a little bit of the background and history on this project. Joan Sader with -- in Paramount Subdivision actually has a presentation she would like to give you. But, again, just a little bit of background. During the October 1st Meridian Meridian City Council Meeting Agenda February 26, 2019 – Page 8 of 340 Meridian City Council February 12, 2019 Page 4 of 103 Transportation Commission meeting Nick Rhode, another resident in Paramount Subdivision, addressed the Transportation Commission regarding his concerns about living in close proximity to Rocky Mountain High School. Most of his concerns -- concerns revolved around parking, trash being left by students within the neighborhood and speeding. At the end of that discussion the Transportation Commission voted to recommend to you that you consider creating a residential parking district . This recommendation was carried forward, but during that meeting late last fall the Mayor directed Chief Lavey to meet with neighbors to explore other options besides that residential parking district. That neighborhood meeting was held on Wednesday, January 30th at City Hall. There were approximately 25 people present, including Paramount residents, members of the Police Department, including the chief, the school resource officer for Rocky Sergeant Arnold and, then, members of the Transportation Commission, principal -- the principal of Rocky and other city staff. A general consensus from that meeting was reached and John Wasson from Ada County Highway District was also present at that meeting and is here this afternoon. What the general consensus was is that ACHD would install additional limited duration no parking signs on some additional blocks within Paramount and I'm having some technical difficulties actually showing this on the screen. The area. Let me -- let me pull this up and it won't -- I don't have a red arrow, because it's hidden right now by this bar. But there will be additional limited duration no parking signs installed on additional blocks within Paramount Subdivision. So, again, Rocky Mountain High School is here and, then, lot -- and there is already restricted parking on a couple of blocks within the subdivision , but extend that further, deeper into the subdivision to help curb some of the parking concerns anyways. No decision or consensus was reached, however, regarding traffic calming options, including stop signs, pedestrian striping and signage or trash concerns. I will note Rocky somewhat recently installed a garbage can on their side of the fence where the micro path connection exists to a lot in Paramount. We did discuss that janitorial staff needs to dump that a little bit more often, because it's being used and overflows and, then, the wind picks it up and blows it about anyways. But maybe just drop at my portion. A lot of that conversation -- a lot of the conversation revolved around behaviors and lack of respect in the neighborhood. Joan is going to address some of the things I just brought up and some of the other concerns that they still have, though, regarding traffic, trespass and trash. So, with that I think I will turn it over to Joan, unless there is any -- any questions from the Mayor and Council at this point. De Weerd: Okay. Any questions from Council at this time? Hi, Joan. Seda: Hi there. De Weerd: If you will, please, state your name and address for the record. Seda: Joan Seda. 1271 West Laughton Drive, Meridian. De Weerd: Thank you. Meridian City Council Meeting Agenda February 26, 2019 – Page 9 of 340 Meridian City Council February 12, 2019 Page 5 of 103 Seda: You're welcome. This is not my area of expertise, so bear in mind that -- okay. Get my equipment going here. Again -- you don't -- you don't have a screen in front of you, do you? Cavener: We do. Seda: Oh, do you? De Weerd: Yes. Cavener: Yeah. We see your presentation. Seda: Okay. Anyway, basically safety issues, impacts created by the Rocky Mountain High School pathway -- or the pathway that goes into Rocky Mountain High School from the Paramount Subdivision. Here is the area of the impact and as you can see on the upper left is this area of the school. You can see the walkway. It's all marked. Laughton Drive. Deer Crest. Arliss. Legarreta. And the main area -- the ground zero is what I refer to it as -- is right here at the walkway and a majority of the issues that we are dealing with come from the walkway and this -- this has been going on for three plus years. When I first moved there last year all the stories started coming in and I had heard that at one time the homeowners had actually chained the gate shut, because they were tired of dealing with issues and no one could do anything about it. So, apparently that was taken down because of that, but now at this point in time we have had petitions done and there are 102 homeowners that have signed seeking help for the calming studies . We had calming studies done. For calming studies -- or not studies. Intervention. Excuse me. And speed signs -- or the parking signs. This is the ground zero corner. Off to your right there -- I don't know why that's doing that. Off to the right is a pathway and this is West Laughton Drive in front of me and, then, the corner is -- it's a limited visibility corner that goes from West Laughton onto Arliss and, then, onto Deer Crest and when school is out as you can see it's a normal neighborhood. It's traffic, trash and parking abuse free. And you see people out enjoying themselves. That's the way it should be. Here is the unsigned Rocky Mountain High School pathway and it's currently used as an extension of Rocky Mountain High School parking, drop off, pick up. It's the source of West Paramount issues and this has been going on, as I said, three plus years. It has gotten worse with the increased traffic from the apartments and from other subdivisions where students come in trying to avoid the traffic on McMillan and Linder, because it's faster and quicker and they can get in and out sooner. The issues are not mere inconveniences, but rather abuses, speeding, parking, traffic congestion, safety issues, property damage, trash and litter. Here is the elementary school on the east side of the subdivision and as you can see it's properly signed and also all around the school the other accesses are all -- for the high school they are all properly signed as well for safety, but both of the pathways that were created as egresses on North Fox Run Way and the one on Laughton Drive have no signage or safety measures in place and my question -- the question that most of the homeowners are concerned about is it should be appropriately protected for all students and minors in the neighborhood. Here is, again, ground zero. It's all marked as you can see by the red arrows. Here is the -- oops, I bumped it again. Sorry. Laughton Meridian City Council Meeting Agenda February 26, 2019 – Page 10 of 340 Meridian City Council February 12, 2019 Page 6 of 103 Drive, the corner -- the S turn that goes from Laughton Drive onto Deer Crest and it's limited visibility and the pathway right here and, then, behind this house is the school with a drop off and pick up and this area is a high volume of vehicle traffic and congestion. There is loading, unloading, u-turns and speeding and, as I said previously, we have a lot of subdivisions dumping traffic onto this in addition. There is no pedestrian signage, there is no speed limit signs and this area that you're viewing is all sign ed for no parking, yet the ongoing parking abuses continue and, then, we have the daily trash between the school and the eateries on Linder. Here is a posting on the Rocky Mountain High School web page that basically tells parents not to use Laughton Drive as a drop off or a pick up for this -- pickup for the students, yet as -- why I'm here, the parents and students don't abide by this. Here is a video just to see -- give you a little visual. The a.m. traffic. Utter chaos. This happens three times a day, five days a week , loading, unloading. There is usually only one lane for traffic to move through , because people park on both sides in the street and, then, on top of that you have students walking in between the cars. There is no pattern. It's just chaos. And once you have chaos you usually have accidents. But this is what we look at every day. Again, it's an extension -- it's become an extension of the Rocky Mountain High School and ba sically we -- our issue is it's not safe with the congestion and the traffic impeding, the parking in the no parking zones, the u-turns and, then, on the service days of the trash and for the mail people, a lot of times they cannot get up to the homeowners' houses because of the cars. They won't move. They just stay put. Here is a -- I'm not going to go through the whole video. I don't want to bore you to death. Here is the lunchtime crowd. Have anywhere between a hundred and two hundred students that emerge onto West Paramount to the eateries and their cars. Again, this is West Laughton going into the limited visibility corner that goes into Arliss. There is no pedestrian signage. Highly congested. And you see -- as you can see the kids don't really pay attention to cars, they just walk out in the road regardless. Here is another view. Again more congestion. It's dangerous. There is no protection there for the pedestrians and -- or the homeowners. Limited visibility. And there is no pathway that converges onto the sidewalks once the kids are out in the streets, they just walk where ever. I think everybody has the point; right? You don't need to watch more. No popcorn. Quick movie. That is the afternoon scene that we experience. Again, it's all marked as no parking zonage, but yet we have parents and students that park here 20 to 30 minutes before school lets out. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I don't mean to interrupt. Are those parked cars or are those just people who are -- Seda: Just people in the cars and their cars are off and they sit there. Bernt: So, it's not like that during the entire -- they are just waiting for people to walk out to the cars to leave. Meridian City Council Meeting Agenda February 26, 2019 – Page 11 of 340 Meridian City Council February 12, 2019 Page 7 of 103 Seda: They will sit there 20, 30 minutes before school gets out and it creates a lot of congestion there -- Bernt: Right. Seda: -- and, then, when the kids come out and walk between the cars it's just chaos. It's just -- I'm surprised somebody hasn't been hit yet, but I don't want to go there. But, anyway, yeah. Again, the traffic's impeded. Again, the garbage people can't get up to the garbage cans. I have seen people hit people's garbage cans. They can't deliver mail. It's just an ongoing issue. And, then, here -- just to give you an idea of the other streets, here is Legarreta. Every day the students come in from the other subdivisions and they park where ever they can find a stretch and usually the same cars that you see every day and they moved from street to street. When one gets a ticket for whatever reason, they will move to another street. It's -- it just goes on and it's -- it's all day long and it's five days a week. They are speeding. A lot of parents have told me they won't let their children out in the front yards, because they feel it's so unsafe and, then, residents can't use the adjacent parking -- like for if a service person was to come to work on something at their home, they -- and, actually, I have heard this of construction people, they have to park down the street without their tools, because the students are -- their cars are in the way. Here is another -- here is Deer Crest. This picture I took at the end of the day, so it's really not what it normally is. Usually we have anywhere between 20 and 40 cars that come in from other subdivisions and park there all day long. It's all students. Once the school is out it's empty. Most of the abusers are not from Paramount. A lot of them you will look in their car window and you will see Rocky Mountain High School parking passes hanging from their mirrors. Again, creates traffic congestion, limited visibility, whether you're driving in it or walking on the sidewalks and we have the volumes of trash daily. There is no stop signs. There is one speed -- speed sign over by Linder, but you don't see it when you're at this end and this is one of the areas that Chief Lavey talked about putting a stop sign at this intersection here to help slow down the speeders because of the S turn. Here is parking abuse on Arliss. Same thing. Where ever they find a stretch they park. Again, limited visibility, congested, you can't park next to your homes and at this point in time the homeowners are expressing the concerns that they feel as if students have more rights than they do. We don't have a voice. There is nothing we can do unless there is an illegal component where we can call the police in. Here is just examples of the trash and it blows from Linder between -- it's between Linder and throughout the neighborhood over to the school and we -- they did put in one garbage can. When I first moved in and I talked to the principal Hirano over there, told him how bad it was and he ordered this garbage can, but it's mainly a dumpster, not a garbage can. It's that bad. But, basically, the residents are burdened on a daily basically with picking up the trash. It's everywhere. And I walk out in front of the kids myself at lunch hour and pick up the trash right in front of them. It doesn't -- they don't get it. Okay. Anyway, basically, what it's doing to the neighborhood it's decreasing the value of our property. Again, another picture of the trash. And the homeowners, basically, are saying, you know, why should we have to pick it up when it is the students that are dropping it. Another issue. Property damage reported by the homeowners in West Paramount. I have had people tell me they have broken sprinklers all the time, because the students park up on the curbs onto their Meridian City Council Meeting Agenda February 26, 2019 – Page 12 of 340 Meridian City Council February 12, 2019 Page 8 of 103 lawns. There is mailboxes hit or taken out by hit and run drivers fairly regularly. Landscaping is damaged by the speeding drivers missing the corners. There is speeding by both students and parents all in a hurry. No speed signs. And, then, there is damage to the residents lawn. Trees are vandalize. And any signs that you have permitted to put in the yard to ask them not to walk on the grass, they steal when they choose not to use the sidewalks and, basically, the residents have to pay for any damage or replacement of anything on their property, they have to pay for it. Homeowners, again, feel that they have no rights, no voice in handling the abuses and we pay the taxes and we also pay the school taxes, yet the burden is falling on the homeowners and the taxpayers. The homeowners want solutions, not bandaids. The HOA right now hasn't been much help. They are still under the control of Brighton. We have petitioned them, the legal counsel, to amend the CC&Rs to try to get some of the HOA money towards street solutions and issues, but this is on hold. Mr. Wasson from ACHD has helped us tremendously. The Mayor and Mr. Andrus I have e-mailed back and forth, but no intervention to date. The superintendent of schools turned it back over to the high school principal. The high school principal has made some progress. He has done online post, announcements. One garbage can. Signs have not changed. The bike -- the trees and he has organized sporadic volunteers to help pick up trash . No permanent solutions, but he is trying. Meridian Police Department do patrolling frequently. They can't stop the student parking unless there is an illegal component. Too much of a time delay between the calling occurrence of incidents -- incidents, obviously, because they are busy and everybody means well, it's just nothing has been resolved and things have gotten worse. I hate to mention money, but no solutions thus far have cost taxpayers money, because of the ongoing costs for services by the police, the school authorities and the ACHD resources and the ACHD traffic calming study was done last year. Basically it 's on hold. The petitions are done, but the HOA funds are needed to complete the interventions, the speed humps. The HOA currently states -- are stating that they believe the city, county and state should be paying for the speed humps, so it sounds like a long drawn out process without guarantee and I did hear this week that the HOA is supposedly going to be turning over the next two, three months,. So, maybe that will make a difference. I don't know. But just to remind you, 102 homeowners, taxpayers, 75 percent of the owners on the effective streets in West Paramount have signed the petitions for no parking signs and traffic calming measures. Lots of solutions. Summary. Basically, we need the problems ended. Common sense solutions or continue to use -- misuse tax money by misusing public resources. As Caleb had said just previously, a summary of the meeting, basically, the people that were in attendance all agreed to do a concerted effort statement to try to stop the abuses and attempt to drive the park ing users back to school parking lots and Mr. Hirano said at that meeting that he still had 60 parking spaces available at the school that weren't being used and, basically, it boils down to two choices for resolution. One is to vacate the pathway, which was mentioned in the Transportation Commission meeting back in October by petitioning the City Council to remove the common lot. But the fire authorities at that meeting on the 30th basically said that we need the egress as part of their city fire code, but another concern that I'm hearing is that we are wondering if the pathway is even compliant with the American With Disabilities Act, because there is a manhole cover that sticks up probably three inches and it 's right where the two properties abut, right at the gate line. So, that's another issue. And the Meridian City Council Meeting Agenda February 26, 2019 – Page 13 of 340 Meridian City Council February 12, 2019 Page 9 of 103 pathway on the other side -- on North Fox Run Way is paved all the way in, whereas this one is just a sidebar concrete up to the gate and it is all mud and grass and the manhole cover. So, it's interesting. The other choice, basically, gate the pathway, but it has to be used as originally intended as a pathway. The ongoing concerns -- the summary, the safety issues with the students and the homeowners -- an average of 65 student cars per day in West Paramount from other subdivisions and, again, as I stated, there is parking available in the high school parking lot. Property damage reported throughout West Paramount by numerous homeowners and every home I can tell you on the corner of Laughton and Arliss -- every corner -- every home there has had either a mailbox taken out, landscape taken out from the speeding drivers missing -- missing the corners and, then, again, the trash is excessive between the school and the eateries. We are here -- I'm here representing everyone. We need your interventions to help protect the homeowners and the students from further abuses and harm. Some of the issues that we had discussed at the meeting on the 3rd -- the 30th were a more restrictive no parking, no -- no stopping no drop-offs signage at the pathway or ground zero. Also some type of signage for pedestrians and student crossing and A CHD is handling the extension of the no parking sign throughout West Paramount and, then, they talked about a stop sign at Arliss and Deer Crest to help slow the speeders down, especially into the turn with the limited visibility and our concern is if that's not done on that street, the congestion, trash, and speeding and abuses will only continue, because there is anywhere between 30 and -- 20 and 40 cars a day that park there from 7:30 to 3:00 and five days a week. And, then, we talked about a curb cut, which would go into my property or my driveway, which I don't have a problem with, which would maybe mentally help the students converge from -- from the pathway over to the other side of Laughton and onto the sidewalk versus walking through the yards and damaging land -- landscape. And, then, again, lastly, Chief Lavey felt that if we put in the signs and some of these interventions would help decrease the abuses that we are seeing -- that kind of summarizes everything. Hope I didn't put you to sleep. De Weerd: Thank you, Joan. So, Caleb, with that list up, what was the recommendation of the group in addressing this list? Hood: So, Madam Mayor, again, the meeting on the 30th, I believe it was, the community meeting that we had here in conference room A-B, the consensus was to have ACHD go ahead and install additional limited duration no parking signs. That 's really the only thing that -- that any resolution was drawn to and so at least by those people in attendance at that meeting. The Transportation Commission last week, they are considering trash and some of these other things. I know Mr. Wasson has looked at the request for a crosswalk. The Transportation Commission didn't pick that up either. I don't think that they -- they are not opposed to a crosswalk, they just didn't see the -- the warrants or didn't hear the warrants from ACHD saying, yeah, it makes sense to put a cross walk in there, so they kind of stayed silent on that or neutral on it. Some of the things -- and I -- I'm just going -- one of -- one of the comments, at least from one of the commissioners, was a question of is there really a safety concern or is it nuisance types of things, but I think you used the word nuisance; right? Meridian City Council Meeting Agenda February 26, 2019 – Page 14 of 340 Meridian City Council February 12, 2019 Page 10 of 103 Seda: If you lived there you would understand it. Hood: Just saying some of the sentiment from -- there hasn't been a history of -- of incidents there and I hope there -- there isn't one, but that's something I think that they factored in a little bit. I certainly feel for folks that are within there -- I saw the videos and, yeah, that's a lot of kids in -- in a short amount of time of -- not of kids -- just anybody using that. But, again, to answer your question, Madam Mayor, they are supportive of the additional -- extending the limited duration no parking. Didn't pick up any things to further define what parking means, if that means idling in my car -- I mean my car is stopped, but if I'm in it and the key's in the ignition is that parked or if I get out and leave , you know, didn't really take that up at all either. I think there is some level of -- but, again, they didn't recommend anything more than what was kind of discussed the week prior by the rest of the group. De Weerd: Okay. Thank you. Council, any questions for Joan? Seda: Can I add one thing? De Weerd: Yes. Seda: The reason why we mentioned the more restrictive signage there at ground zero , because the no parking signs are not taking care of the problem and that's kind of -- we need help. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Madam Mayor, a question for Leslie or the fire department. This more restrictive parking sign request, you had a sign that says no drop -off or pick-up, is that even something you guys would be able to enforce? I'm just curious. I have never seen a sign like that in Meridian. I have seen, you know, one like -- I have seen like at schools, you know, not a drop-off zone, but I -- I think it's more information and not one that the police enforce. De Weerd: It doesn't work on -- at the schools either, so -- Mr. Nary. Nary: Madam Mayor, Members of the Council, Council Member Cavener, I haven't looked at the code, but I don't think there is any provision in the state code for that. So, that's what I think the police would be restricted by. Seda: Mr. Wasson had mentioned such a sign to me , but I couldn't tell you the exact wordage on the sign. Bongiorno: Madam Mayor? Meridian City Council Meeting Agenda February 26, 2019 – Page 15 of 340 Meridian City Council February 12, 2019 Page 11 of 103 De Weerd: Hi, Joe. Bongiorno: Good afternoon. De Weerd: Thank you. Bongiorno: I do know -- I worked with Emily last year on the fire code portion of it. The only sign that I'm aware of that would be enforceable is the no parking fire lane sign along with curbs that are painted red that says no parking fire lane. That PD can issue a citation for or code enforcement can issue -- if it's signed that. I'm not sure about the no stopping anytime part. De Weerd: Thank you. Other questions from Council? Cavener: Madam Mayor, just one additional -- De Weerd: Mr. Cavener. Cavener: You talked about the 102 names that represent I think a portion of the affected residents. Seda: The homeowners. Yeah. Cavener: Homeowners. Is that 102 members? How big is your homeowners association? How many homeowners are in Paramount? Just trying to get a sense of that 102 -- is that half of your neighborhood? Ten percent? Seda: It's not -- no, that's just the west end. There is like -- I saw a stat the other day that was over 1,200 homes, but that's -- Cavener: It's that big? Seda: But that's not the complete build out numbers. You would probably know better than I. It's big. Cavener: And -- Madam Mayor. The reason why I ask is I appreciate hearing about the impacted group, but also trying to take into consideration, you know, if -- but when it comes to no parking signs, we have learned that it just continues to push the issue further down the road and they used the word we don't want band-aids, we want solutions, and my -- my fear is that we place additional no parking signs, a year from now someone who lives down the road is going to be coming back here before the City Council to say we need more no parking signs and now all of Paramount has no parking signs and is that the most appropriate solution as well. Meridian City Council Meeting Agenda February 26, 2019 – Page 16 of 340 Meridian City Council February 12, 2019 Page 12 of 103 Seda: Well, I think so for the West Paramount, because it's the closest to the pathway. If you move the signs out any further the kids are going to go elsewhere. It's too -- it's not convenient. Cavener: I think what we have seen, Madam Mayor, is that if we -- we place no parking signs it just pushes the issue further down the road. Seda: Chief Lavey made the comment that he was hoping with the signage, which we have already gotten the petition for, it would drive the students back into the parking lot. That was his thought. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Thank you, Joan, for your comments. I appreciate them. This question is for Lieutenant Leslie or maybe the chief. It looks like it's going to be the chief. My question is what -- what have we done over by Mountain View and -- is it that -- is that working over there and can that same thing be done, if appropriate, by Rocky Mountain? Lavey: Madam Mayor, Councilman Bernt, I have a few comments, but to answer your question, the types of signs that we are talking about are the ones that we used at Mountain View as well and some already exist in Rocky Mountain neighborhoods. We are talking about putting up more. But Councilman Cavener is correct is that you just have displacement of those cars. Those cars have to come somewhere. I would be hopeful that they would be in the school parking lot, but I'm -- I would be kidding myself if I thought that's where they were going to go, because the reason why they are not parking in the school parking lot is it takes 20 minutes to get in and out of that school. But that's not unique to any of our schools. They will start parking in that school if that's the closest place for them to park. So, if the parking lot -- I mean if the no parking extends out far enough it's really going to come down what's the shortest distance. The other thing that you need to realize is that we are talking about signs, signs, signs, signs. The more signs you put up in your neighborhood your neighborhood just becomes ugly and do you want a sign in your front yard. You know, some people might, some people might not. So, those are things that we have to take into consideration. I will tell you I'm probably not going to be the most popular person today, because I do have a couple of comments. I, too, live next to a school and I -- I have an understanding of -- of what this neighborhood's going through, but what they are describing is not unique to any school in this valley. We see this happen in every single school. The police cannot control simply bad behavior or rudeness or control things unless it actually is against the law. I know that we have wrote over 200 citations -- parking citations in the neighborhood. We write speeding tickets in that neighborhood and, apparently, it's still occurring. So, we understand that, but I'm having a little bit of trouble understand ing why we are here today, because we had a meeting two weeks ago when we decided on a couple of things and I thought we were going to kind of do a phased approach, see how it worked and, then, approach it again with another meeting. That was my understanding. So, this was a little bit of a surprise Meridian City Council Meeting Agenda February 26, 2019 – Page 17 of 340 Meridian City Council February 12, 2019 Page 13 of 103 today that we are having this meeting. I do believe that having the types of signs that we have in their neighborhood already and what we agreed to put additional up, ACHD was going to do free of charge, controls no parking between a certain period of time in the morning and a certain period of time during lunchtime and it really combats the problem. Now, the other things are symptoms that's occurring in that neighborhood. You have the -- supposedly the speeding in the neighborhood, the congestion, the cars, the parking of the cars, some vandalism to some trees, the vandalism of the sprinklers -- all those will be taken care of if they are no longer parking there. But, again, we have that problem of -- of displacement. How far out -- how many signs do you have to put in the neighborhood to push it out to take care of the problem. I know that Principal Hirano has worked with us and put up a trash bin that can help with some of the trash. It's helped. It hasn't eliminated the -- the problem completely, but one of the things that we found is that it was filling up really quick and we had to tell the janitors that you need to start checking that and emptying it. So, that was part of the solution as well. The speeds -- the speed complaints -- Mr. Wasson could probably come up and tell you the speed studies that we have done in -- in the neighborhood don't validate the speed complaints. What we have found is that there is a perception of speed and -- and that comes with probably young kids, fast cars and noisy cars, loud music. That is not to say that they are not -- some aren't speeding, but the studies do not validate the concerns that we are hearing, but that doesn't say that they are not being reckless, because one of the things that we find is that people think that if there is a certain speed limit that that's what you get to drive all the time and they don't adjust their speed lower for conditions, lower for congestion, lower for kids in the neighborhood. So, it's just something that we need to talk about. The other thing that we have heard from the neighbors is the rudeness of the kids when confronted by the neighbors and yet it floors me what we hear kids say. I reminded them that they say things even worse to us and we actually get it recorded, but it just floors me that the communication is that way, but it's not against the law. So, there is nothing I can do about that. And, then, the other thing as far as the stopping or standing, there is sometimes -- I suppose we could probably make up a parking ordinance that has a no stopping or standing, but it's got to be enforced, too, and if we already heard that we are strapped, we are not in the neighborhoods enough already, we are not going to be in the neighborhood to enforce that sign and , obviously, they are not doing things already that -- they are doing things already that may be illegal, if they are speeding or parking in no parking zones and stuff another sign is not going to correct that problem and so we are not opposed to it, we just need to be real. Is it really going to fix the problem? Is it going to be a band-aid? Is it going to make you feel good? Or is it actually going to solve the problem. I don't know what the answer is. I will tell you that we have faced this same problem in Mountain View and it took some time, but once we put those measures in place and allowed that time, that we don't have complaints there anymore. But it takes time. It takes longer than -- than two weeks. De Weerd: Any follow-up questions for Chief Lavey? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Meridian City Council Meeting Agenda February 26, 2019 – Page 18 of 340 Meridian City Council February 12, 2019 Page 14 of 103 Cavener: The stop sign that you were supportive of -- that recommendation, I know -- I hear you. It does seem kind of odd that we had to sit at this neighborhood group meeting and now we are having this discussion at City Council, but I wanted just to make sure what was shared earlier, that you supported a -- a stop sign at that S turn. Is that -- is that accurate? Is that -- is that -- is that a recommendation that came from the police department that the City Council needs to explore? Lavey: Madam Mayor, Councilman Cavener, that recommendation did not come from the Police Department, it came for the neighborhood, but we are not opposed to it, but we are not the traffic experts, so I can't tell you if it's going to alleviate the problem or not. So, there is no reason for us to oppose it, but you would probably have -- I don't want to do this to him, but you would probably have to defer this to Mr. Wasson and say it doesn't conform with the traffic standards in the big book that they use on regulations . Cavener: Okay. Thank you. De Weerd: Are there any other questions? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: How critical, given its proximity to Linder, how critical is that pathway as an access? I know when it comes to any particular level of safety with schools, that everything is critical, but, in reality, is it? Lavey: Madam Mayor, Councilman Palmer, I guess you would have to ask yourself this: If your kids are in that school and there is an emergency, how fast do you want them to get out and that's really what you can't -- you can't quantify. How fast do you want us to get in to help. How fast do you want us to get out. We found that in the neighborhoods -- Mountain View, for an example, to walk completely around Mountain View is half a mile. A half a mile. And so you need to have several different accesses to that school . If something is going on in the front, we need to come in the back. If something is going on in the front and back, we need to come in on the side. I can't really answer how critical it is. You would have to look at the amount of entrances and exits that are already there and, then, make that determination. I do know that there was some information that was provided that the reason why the gate was unlocked is because it was now a fire code violation, but I don't know if that's true. We would have to defer to the fire department to ask them if that's -- if that's the case. Bongiorno: Chief, that is not the case. We don't -- that is not a fire department requirement. Lavey: Okay. Palmer: Madam Mayor? Meridian City Council Meeting Agenda February 26, 2019 – Page 19 of 340 Meridian City Council February 12, 2019 Page 15 of 103 De Weerd: Mr. Palmer. Palmer: I mean as policies -- we are really good at just talking and meeting and talking and meeting and doing it over and over. It seems to me the only way to solve the problem is to lock the thing up. So, if you're two to five months away from being able to take over the HOA, my recommendation would be when you take it over lock it up and it's over. Or if there is a way to have a one-way turnstile that can only be activated in emergency or something -- I don't know. But I mean we can -- we can meet and talk and meet and talk, but it seems like this is -- this is coming from a kid who -- I had a parking pass at Mountain View for three years, I never once parked in the parking lot of the high school. I parked at the church. There was no way I was going to park in the parking lot, because I was never getting out of that thing. So, I -- I would absolutely do the same thing if I was living there and the only way I would stop is if the access was gone. So, we can have more meetings or, hopefully, when you take over you can just shut it down. Lavey: Madam Mayor. Councilman Palmer, I think you just validated exactly what we were saying, is that no matter what we do the kids probably aren't going to go back to that -- to that school unless you take that away from them. We are not opposed to -- as far as I know we are not opposed to closing that pathway down. One thing you do need to consider, though, is -- and I realized this is high school, but I know that the busing routes are based upon a mile and a half radius and I know that if -- if that cut through allows kids to get through there, then, that cuts out that radius, but if they have to go a mile and a half to now get to that school, then, you're required to bus them and the person at the meeting said that now the busing is 50,000 dollars a day. So, I'm not saying that that's factual, all I'm saying is that -- that was brought up, that that is an unintended potential consequence that you need to consider. So , if you're going to close that access down, all those kids that live in that neighborhood that now walk to school , if they have to walk more than a mile and a half now to get into the school grounds, then, they may be required to be bused and that will come with a cost. So, that is just a -- a caution to share. De Weerd: Well -- and I imagine that connection was a condition of approval. Hood: Madam Mayor, if I can just piggyback that a little bit, so -- and -- and to put a little bit more in context -- so, yes, when the pathway was there before the homes were, that was a condition of the project with the intent of access from the neighborhood to the school and I will just point out -- although not as convenient, there are other two micro pathway connections to the school. Again, this -- this route is a little bit further to get into the school itself. Then you have one on the north as well. Similar to the parking discussion, in my opinion, though, if you close this one you're going to push that concern either to here or here. If you're going to drop off -- you know, you're going to -- you're going to -- this becomes more attractive or this becomes more attractive to drop off now and we don't want to necessarily push everybody out in to Linder Road, which has a horrible level of service in these peak times, too. So, we are trying to capture some of those trips within Paramount to some degree. I'm not saying that totally that that should be the only thing that's considered, but, again, if you're going to say that you no longer want to have this connection, you should think about the downstream impacts , then, Meridian City Council Meeting Agenda February 26, 2019 – Page 20 of 340 Meridian City Council February 12, 2019 Page 16 of 103 because you are still going to get people that want to drop off and pick up their kids in Paramount and not go through the front of the school or pick them up somewhere else. That's -- you're just pushing it somewhere else in the neighborhood , so -- and, again, I will just advocate -- I don't think it is a good idea to close all three micro paths; right? I mean this is a neighborhood serving type of a thing. We want the kids that are in there to have fairly good access to the school during school hours and even after school hours. if the ball fields aren't being used you can go and recreate there. They serve as de facto parks. We don't necessarily want to have people go out and around to Linder Road and, then, back to get to these -- these types of things. Again, I'm not saying that doesn't -- that shouldn't trump or -- or not, you know, the concerns of the neighbors, but just, again, things to think about if you change something here, there is going to be an impact in other places, so -- De Weerd: Okay. Any other questions for Chief Lavey? Thank you. Any questions for Joan at this point? Okay. Seda: May I add one thing onto the pathway discussion? The pathway on the -- at the board transportation meeting talking to the gal that made that comment about having to pay for another bus, basically, I came in myself to North Fox Run Way and went straight ahead and made a left where the other pathways are on the north side and, then, came in from North -- North Fox Run Way and went down a lot and it's pretty much equal distance, so I don't -- she is going to look it up, so I -- I said I really wouldn't think that there would be much more as far as having to bus kids, because it's pretty much equal distance. If you came into the same to the -- to that particular road off of McMillan. De Weerd: But I guess my concern would be -- I live down the street from a school, too. So, I -- and I know how that traffic goes. But if I lived on that road I would be offended if that gate was closed, because I moved there so my kids could walk to school and could use that pathway. So, that -- that would be an additional consideration or concern on -- on that. Any further questions for Joan? Okay. Seda: One last comment. One thing about it is we are just right around the corner from the school's drop off and pick up, it's not that inconvenient just to walk the path along Deer Crest and come around the corner right into the school. So, it's not that far away from the front entrance and -- and most of the kids that are using that pathway are the ones that come in by automobile. I watch them every day. De Weerd: Well, I did see in your video three kids went into one of the houses in that little cul-de-sac, so -- Seda: Those kids do walk. Right across from me, yes. De Weerd: Yeah. Any other questions? Thank you. John, where are you? Wasson. Come on down. Thank you for being here to address Council and any questions that they might have. We appreciate that. Meridian City Council Meeting Agenda February 26, 2019 – Page 21 of 340 Meridian City Council February 12, 2019 Page 17 of 103 Wasson: Thank you. For the record I'm John Wasson, assistant traffic engineer, Ada County Highway District. 3775 Adam Street, Garden City. De Weerd: I know that Council did ask a question about the stop sign at Arliss and Deer Crest. Have you looked at that and -- and what are your thoughts on the stop sign being placed there? Wasson: We have looked at that stop sign, Madam Mayor, and ACHD is supportive of installing a single stop sign to stop eastbound traffic on Deer Crest and the reason we are supportive of it is it's a delineation of the commercial district into a residential neighborhood. So, we are fine with doing that and we will proceed with that. De Weerd: Okay. And, then, I know another point that was brought up was painted crosswalks that could help direct kids as to where to cross the street . Is there a willingness from Ada County Highway District to look at appropriately placed crosswalks? Wasson: Madam Mayor, thanks for that question. We have looked at that and the location where Mrs. Seda wants us to install that crosswalk would make that a noncompliant crosswalk, because it would line up into her driveway and so ACHD is not supportive of that. We have looked at the potential for another one at the corner of Laughton and Arliss. That would create more problems and really would not be used by the students. De Weerd: So, in -- in your professional opinion there is not an appropriate place, then, for a -- a striped crosswalk? Wasson: Madam Mayor, no. De Weerd: Okay. Council, any questions for Mr. Wasson? Thank you, John. Oh, John, one more thing. And in traffic calming, as I understand it, because our neighborhood also looked at traffic calming measures being down from a school, you still require that -- a certain percentage of the houses on the impacted roadways have to sign a petition ? Wasson: Madam Mayor, we did. We did receive a petition. We have -- we have done a speed study. They met the volume criteria for traffic calming by having 136 vehicles in the peak hour. Their 85th percentile speed or the speed at which 85 percent of drivers are driving at or below was 27 miles an hour and 95 percent of all traffic is 30 miles an hour or less. So, that did not meet the criteria, but because they met the volume criteria they were eligible for traffic calming. We received a petition. We went forth and conducted a cut through study and the cut through percentage was 6.3 percent. Vehicles stopping to drop off students aren't considered destination trip vehicles, so they don't count as a cut through vehicle. So, the cost for traffic calming would be borne by the neighborhood for the asphalt and the labor. ACHD would still install signs, pavement markings and do the engineering and inspection at no cost to the neighborhood . Once those humps are into ACHD standard and fire department input, we would -- we would accept those speed bumps into our inventory and there would be no additional cost to the neighborhood. The cost as of last November was in the vicinity of 11,500 dollars. I have Meridian City Council Meeting Agenda February 26, 2019 – Page 22 of 340 Meridian City Council February 12, 2019 Page 18 of 103 -- for four speed humps, Councilman Bernt. I have asked the individual who gets those bids for me to get a rebid and make sure that the cost has stayed stable or if it's gone up or down. De Weerd: Wow. Thank you for sharing that. Okay. Council, any further information needed? I guess, Mr. Nary, this isn't listed as an action item. What was the hope? Nary: Madam Mayor, Members of the Council, I think it's just listed as a presentation. De Weerd: Right. Nary: So, I don't think -- I think it was just informational. I think it is, like the chief said, if the Council felt more than what was presented needs to be done, we certainly could take some direction in that regard, but I think the chief thought we were going to allow this to play out a little bit and see how that went, but if the Council would like to do more or set it for another discussion for specificity, that's fine. De Weerd: Okay. Thank you. Hood: So, Madam Mayor, if I can just piggyback on that real quick. So, I'm the one that talked with Joan, although I kind of -- I didn't force her to be here, but -- but -- but this is basically a report back. I mean that was the direction to meet with the neighborhood from the chief, we went back to the Transportation Commission, so this really is sort of informational sharing, although if you have a silver bullet we would sure like you to shoot it now, because, you know, there is still some ongoing issues out here. But I have talked with Joan, too, and she understands that the city doesn't put up stop signs, we don't paint crosswalks, you know, some of that stuff is within ACHD's purview, but, again, we just thought it was good to -- to circle back and sort of close the loop, although we haven't implemented some of the additional no parking signs, so there may be more yet to come, but it's my fault, I guess, for -- for having it on the agenda, but I thought that was the proper road, was just to kind of circle back and report back say, yeah, we did what you asked and met with them and this was kind of the solution and fingers crossed that it helps. So, that's -- I'm not necessarily asking for any action. I know Joan had some things she was asking for, but she understands that, again, our city's purview and ACHD and that relationship. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: It sounds like we have got at least some agreed upon solution that solves the problem, whether it's that silver bullet I don't know. Madam Mayor -- and I don't know how the rest of the Council feels if it's warranted for us to look at a stopping and standing ordinance and you talk -- I know there was a constituent this morning who has concerns about the amount of cars that stack up in front of Linder Elementary, Barbara Morgan Elementary. I used to live by Meridian Middle School -- Meridian City Council Meeting Agenda February 26, 2019 – Page 23 of 340 Meridian City Council February 12, 2019 Page 19 of 103 De Weerd: That's where I live. Cavener: Vehicles stack up there. I know there were some real issues at Chief Joseph Elementary until they made some changes. Again, we need parents to rely on busing or let their kids walk to school, as opposed to drive all of our kids to school, but the reality is that many parents feel obligated to drive their kids to school, but by doing so are creating I think some real significant traffic impacts in our community and so I don't -- I don't know if a stopping and standing ordinance solves that. I don't even know what one would look like, but I don't know if we as a body want to explore that as another potential remedy to solve this problem. De Weerd: Okay. Would any of the other Council Members like to weigh in? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor, Council, since the chief had a recommendation that we see how things kind of play out, not much can be done in a couple of weeks, I would like to see us go that route. I think another ordinance, especially that puts a burden on our police, that are already quite overextended, doesn't feel right right now. I sympathize. I also live near a school and the school and a special bus stop, so I understand dealing with traffic and people waiting and parents and things of -- can be very difficult and -- but I think we need to let it play out and, hopefully, see that things maybe calm down through the measures that we are using. De Weerd: Yes, chief. And can you tell us, too, when -- when those signs would be installed and -- and what your recommendation would be and when to re-evaluate to see how effective the signs are? Lavey: Madam Mayor, that's perfect. I had one comment first. One of the things that I did after we had our meeting on the 30th was reach out to Lieutenant Harper, asked him to get in touch with Sergeant Gonzales, who is SRO supervisor, and those two, along with Officer Allison, who is the Rocky SRO, who all three were in attendance at that meeting, and, then, Principal Hirano get together, the four of them, and discuss is their actions that they might be able to do within the school to help curb some of this problem . I realized that there is probably not a lot that they could do that's going to have a lot of teeth to it, but at least we have to have that discussion and do some -- some problem solving. So, that is occurring. It has not occurred yet. I can tell you that -- since I'm at the microphone I want to have Mr. Wasson come up here. I actually heard what he said . If they put this -- if they put the sign order in after our meeting, it's about a week to go in and -- put the order in, Digline comes in, they got to come in and paint the curbs and -- and -- and allow time for the crews to get out there. We are talking about two weeks have gone by so far and so we are probably within a week or two into it if it occurred right away. One of the things that Mr. Wasson told them is that the neighbors could anticipate seeing a little paint dot on the -- on the curb or on the sidewalk and that would be an indication of where that Meridian City Council Meeting Agenda February 26, 2019 – Page 24 of 340 Meridian City Council February 12, 2019 Page 20 of 103 sign was probably going to be and if there is any concerns about where that sign is located, if it's directly in front of the front windows of their yard or something, there might be a little bit of wiggle room that they can move it one way or the next , but they actually are regulated as to every 250 feet as far as where those signs are going to go . So, they should be in in the next couple of weeks. The other thing that we talked about was having a follow-up meeting. We did not discuss a timeframe for that, but I think it would be reasonable to look at the springtime. You know, we have to have those signs come up and -- and maybe have a follow-up meeting toward the end of the school year as well and, then, maybe another one right before the school starts next -- next summer. But I don't think it would be all that effective if we did it any sooner than -- than springtime. De Weerd: Okay. Mr. Wasson, maybe you can help us -- Lavey: Correct anything I got wrong. De Weerd: Yeah. At least shed some light on when the signs might be up . Wasson: Madam Mayor. John Wasson. Ada County Highway District. Again, because of the weather that we have had I have not gone out and put the dot of paint, because if I put it in when it's wet the paint washes away. I can do that this week. But it will probably take about three to four more weeks to get those signs in, because, quite honestly, they -- they are not my only responsibility. I have got other responsibilities that I have. But I can -- I can certainly expedite this and get it moving. But Digline requires a minimum of 72 hours for them to be able to come in and do their locates and, then, we have a single sign shop guy who is responsible for that area and, quite honestly, he can't drop 35 signs in -- in the neighborhood in one day. It will take them a little bit of time. But we will get them in. We -- we have committed to that. They will be about every 250 feet, so they are enforceable and as the chief said there is some wiggle room . But I generally try to put those on property lines, on adjacent garages, so they are not in front of somebody's picture window. De Weerd: And so you can't order the signs until you have gone out to figure out how many you need? Wasson: That's correct, Madam Mayor. De Weerd: Okay. How about the stop sign? Wasson: I can -- I can have that marked for Digline this week and most likely that would be in the end of next week or -- or the very start of the following week. De Weerd: Okay. Any other questions for Mr. Wasson? Okay. Thank you so much. Wasson: Thank you, Madam Mayor. Meridian City Council Meeting Agenda February 26, 2019 – Page 25 of 340 Meridian City Council February 12, 2019 Page 21 of 103 De Weerd: So, chief, I guess if we could at least work with Joan to set a follow-up meeting with the neighborhood, maybe around spring break or at least a month after the signs have been installed. I don't know -- when is spring break? Lavey: Madam Mayor, spring break is the third week in March, around the 20 -- actually, I think it's the 23rd. I think that's -- De Weerd: Probably about the time it will be going up. Lavey: Yeah. What we can commit to is that Joan and -- and Caleb have a connection. Joan also has my e-mail as well. There is a distribution list now. We are in contact and so we will just decide on the best time that works for everybody's schedule. I think we could target for the -- the end of March would probably be an appropriate time or maybe -- once the signs are up maybe three or four weeks out after the signs are up. So, end of March, first of April we can commit to another meeting. De Weerd: Okay. Okay. Thank you. And thank you, John. We appreciate how prepared you were with your -- your presentation and any of the neighbors that came to join you. Thank you. B. Historic Preservation Commission Annual Report De Weerd: Okay. Item 7-B is under our Historical Preservation Commission. Welcome, Josh. Evarts: Hey, thank you, everybody. I'm Josh Evarts. Address 303 State Avenue, Old Town, Meridian. 83642. I'm here today -- first of all, thank you for having us in here. Blaine Johnson, our president, couldn't be here this week. He asked if I would step in. The only charge he gave me is that I would take as few liberties as possible with the narrative that he provided me, so -- De Weerd: I understand that. Evarts: -- I will be reading while you guys look on, but I will add a little bit of color here and there. HPC has been fortunate to retain most of our commissioners this year. We did hit a home run with Kourtney McBride, who is our youth commissioner. She already serves on MYAC and heavily involved in Meridian High School, including the school paper. We did get an additional seat on our commission this year. We were able to get Jody Ault and -- to respond to that, be part of our team. She is really, really valuable. Brings a lot of experience and as we have been taking on some projects over the last couple months, she is right in there volunteering, getting her hands dirty. So, it's been -- it's been really really great. Great addition. Photos of historic property. Something that we took on this year. My wife and I went on a drive , as we occasionally do on Sundays, to update our inventory of historic properties. One of the things that we noticed is there were lots of Planning and Zoning signs that were on these historic properties. So, we got together as a commission and we decided that we would put out an RFP for a Meridian City Council Meeting Agenda February 26, 2019 – Page 26 of 340 Meridian City Council February 12, 2019 Page 22 of 103 photographer, so that we could start capturing pictures. So , the first thing the planning department did is they did use Bussin for their transmittals, so that we can monitor when things show up that are on our inventory, then, we can activate as a commission. So, we did contract with two of the respondents in the RFP. So , we have got two that are available, because a lot of times these things happen quickly and depending on their schedule we wanted to have two different individuals t hat we could send out to a site to get pictures. So, we -- our hope is to capture pictures of these buildings and structures that people remember in Meridian before they get torn down. So, the photos you're seeing here are actually by Greg Browning, who one of our two, and the photos have been spectacular. They have been really great. In fact, they have initiated conversations by our commission of perhaps producing products through our historic society calendars -- barn calendar, some things like that, that really celebrate some of our rich structural history. Next slide. Virtual tours. So, we had a gentleman come approach our commission, he actively builds virtual tours for -- for other entities throughout the country, actually. So, in addition to taking photos of these properties, in 2018 we decided that we would pilot two sites and get a sense of what his services could look like here in Meridian. So, we built this interactive tour -- actually, he built it for us. We just -- just provided the media and content for that. It's limited to just those two properties, something that we are going to look at as a commission as our budget allows and as we get feedback from other people that are consuming that virtual tour and make sure that it fits wit h our mission. Engaging local students. So, this was our second year of running a cost -- or contest for local schools. We expanded it to not just be high school, but we went down in grades from there. We did award two created Meridian history projects this year. One project was a stop motion video. The other was a Frenzy. Frenzy is a cool like PowerPoint on steroids kind of thing that integrated original artwork, personal family history from an elder relative and a Meridian history. They were really really super products. So, we are excited about next year, engaging the schools again, because it's -- it's neat to be able to offer these programs to get students excited about what's going on in our history. So fun -- fun times. Meridian history course. So, this year, with the help of Jake Garro, Amy Birch and Linda Belthoff, we offered our Meridian history course to the public. Amy and Linda led the course and had a number of guest speakers, to include Mayor Tammy, Jim Zamzow, Carol Stanley. Our Commissioner Dawn Cronk was able to attend the course all day and help facilitate, as well as present HPC. After the course Dawn presented a recap and the Commission decided to offer this as a public course for at least another year. So, we got some great response, some great feedback, it was something that we as a Commission -- we love making our time available, so we will continue to offer that to the public as long as we see continued interest from the public in things that are history. Historic Preservation Month. My favorite month of the year. So, our historic walking tour, the mobile app version of that, as well as just what goes on during the month, we are continued to be tightly partnered with our Meridian Downtown Business Association, who shares the cost of that ongoing walking tour app. They have also added their additional mapping layers to highlight downtown businesses. I was in their meeting this past Friday, they are looking to make that a key part of their recruitment for more businesses in downtown, as well as look for ways to partner with us in May to incent people participating in that downtown walking tour. Dawn and I and Ella Kramer, who is our -- our student rep, we -- we always host an HPC hosted walking tour during May as part of Historic Meridian City Council Meeting Agenda February 26, 2019 – Page 27 of 340 Meridian City Council February 12, 2019 Page 23 of 103 Preservation Month. Two years ago we had a handful of folks, eight to ten. This year we promoted it a little bit better and we had an army show up. So, we had over 25 people, as you can see in the pictures. We thought that Dawn and I would be sufficient and we could divide up a group of eight to ten, as we had 35, my voice projects more than hers, so I led this ragtag group of rebel rousers throughout our downtown and told stories, most of them true. The guided tour stopped at a couple sites, including the middle of the Bell house, the Norse house. Dick was fantastic. He actually opened up his home and allowed us in small groups to go through and -- and see a treasure trove of history. So, we are going to reach out to Dick again, see if he would be willing to do that. We also continue to place the -- if this property could talk science throughout downtown , partnering with those businesses to make sure they were aware of their history and -- and why they were important. The current app download has been done 145 times. We gave away 20 coins in 2018 and we are developing our strategy for this upcoming May to increase those numbers now that those things are purchased and we have them, we want to celebrate that. Historical Society. So, the Meridian Historical Society, city staff, commissioners and other civil stakeholders have been brainstorming to assess how and where the collections will be maintained years from now. So, we started the work in 2018 of really engaging with Lyla and city to determine what's our long-term strategy for dealing with all these resources. Many of you guys know we have got a whole warehouse of things downstairs and we -- we are meeting to mature our process for continuity planning, for lack of a better word. So, in 2019 this is one of our big objectives is to really figure out what that transition program looks like, where these assets are going to be stored and, then, we are looking to bring in a college level intern that can aid in the inventory of documents and other related recordkeeping associated with that collection. It's getting big, it's interesting, we want to hold onto it and curate it in such a way that future generations can enjoy it. So, those are work with Historic Society. Last one, but certainly not least, Children's Museum of Idaho. So, HPC is continuing to follow the progress of the recently opened Children 's Museum. The museum has multiple exhibits that speak to the roots of Meridian's history, but our contribution to their efforts was in the form of supporting the construction of a small outdoor cabin. The local kids can explore and learn about how early Meridian residents may have lived. The cabin's interior walls were finished with the wood of a Meridian barn that was torn down earlier in 2018. So, our commission, through your guys' approval, was able to support that. So very very -- very cool thing that we were able to do. With that I would just add that as a commission we continue to serve at the delight of the public. We have a lot of fun. For those of you that are in the public behind me , if you have never been to an HPC commission meeting, they are fun and I think we are doing a lot of really, really great work and look forward to serving the city in the future. So, with that, if you have any questions. De Weerd: Thank you, Josh. And thank you for your service. Council, any questions for Josh? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Meridian City Council Meeting Agenda February 26, 2019 – Page 28 of 340 Meridian City Council February 12, 2019 Page 24 of 103 Little Roberts: Madam Mayor. Josh, thank you. Thank you so much for all of the work that you and the commission does. I really did enjoy my time getting to be your liaison and got to see a few of these things start to fruition. So , it's really exciting to see them happening. So, at this point my question is can we not see those pictures? Are they not available anywhere and we just know that they are -- they are there for a time when we do have access to them, because the ones that we have seen are absolutely gorgeous. Evarts: Yeah. Madam Mayor, Commissioner Roberts, one of the discussions that we are going to have at our next meeting is what are we going to do with those pictures, because we have a number of different products at this point. So , one of the things we talked about was creating an historic location layer inside of our app and making those pictures available there. That does two things. One, it gives us a central way to push it out. It also encourages people to get the app. It's an additional cool thing that they can get. The concern was if we push it to the app, then, what about the rest of the city that doesn't have smartphones, which we want to be sensitive to . So, we are -- we are going to discuss how to get those -- those images out, because they -- they really are spectacular. The public is paying for those, so we are just trying to figure out exactly how we are going to make those available. A great question. Little Roberts: Thank you. Evarts: I will tackle it. De Weerd: Thank you. Any other questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Josh, the virtual tours, when are those going to be available to be seen and how will the people be able to see them? Evarts: Yeah. Madam Mayor, Commissioner Cavener, that is a great, great question. So -- Hillary, so you have -- Blackstone: I was planning to share that on Facebook. It's just a simple link. It is hosted through Whole Films, which is Brandon Holt, a photographer's website, so he was born and raised in Meridian, now he lives in Eagle and that's why he -- this is also a passion project for him as well and so it really is just a link that I just need to -- to share with the world and I plan to do that through Facebook and, then, also posting on the city's site as well. De Weerd: When you do have that link will you e-mail it out as well? Blackstone: Yes. Meridian City Council Meeting Agenda February 26, 2019 – Page 29 of 340 Meridian City Council February 12, 2019 Page 25 of 103 De Weerd: Awesome. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: A question again. Josh, I think I said this last year. HPC is doing so many things and it's just been a dramatic turnaround as an organization , really forward thinking and doing lots of great things. Can we go back one slide on that cabin, please? I think that -- that was a budget request that I wasn't super excited about and, then, when I see this and the thoughtfulness that went into it, it makes me feel like, wow, I was really wrong and that this is really really great. So, I guess at least to my question what -- what are the other things the City Council or our city can do to help support all the great things that HPC is doing? Evarts: Yeah, Madam Mayor, Councilman, I -- you guys are so supportive just in general. I think that we just -- we just need to continue to keep you guys abreast of what 's going on. I feel a little bit bad that -- like we talked about something like this virtual tour and we haven't provided you a link. So, we will just take it upon ourselves to get better about how we are communicating with you guys. I think these kind of touches -- I mean we give you guys an annual report and, then, we come to you when we need something. I'm happy to look at a greater frequency of -- because we try to keep these things relatively short, but if there is a way for us to better communicate interim kind of throughout the year we are happy to look at things like that. But we have experienced no heartache or hardship because of any stalemate or -- or inactivity on your guys' part. You guys have been super, so -- and you give us a lot of freedom. We really -- we are fairly aggressive as a group, we like to do things. One of the things we have talked about is are we doing too much. We don't feel like we are doing too much right now, but we have got a good balance of, you know, members on HPC that I think that as commissioners will take on the appropriate amount and lean into you guys when we need you , so -- Cavener: Madam Mayor? Just maybe a request for -- for you. It would be awesome to have some of these photos maybe on the screen out in the lobby, rotating on our screens before City Council of some of these buildings , just as a -- a place so our public can see them, so that -- and all of our citizens won't know until they know about this and being able to have kind of a passive way where we can expose that as they are in the building might be great way to -- to shine a light on that. De Weerd: And Hillary works in the right department for that. Blackstone: Thank you. De Weerd: Mr. Clerk, isn't that correct? Meridian City Council Meeting Agenda February 26, 2019 – Page 30 of 340 Meridian City Council February 12, 2019 Page 26 of 103 Blackstone: I can share those files with Barb and she can add them to that. I just wanted to ask do you want me to have all of the addresses posted on there , too, so that people can look up those addresses? De Weerd: I think that would be great. Blackstone: Okay. Great. De Weerd: Any other questions for Josh? Thank you. Evarts: Appreciate you, guys. Thank you. De Weerd: And thank you for the passion you bring to the HPC. Evarts: And I want to say that Cherry -- or Lake View Golf Course. I knew it always as Cherry Lane, but Lake View Golf Course, you're welcome for warming up the crowd. Thank you. C. Discussion about Lakeview Golf Course Future Proposal De Weerd: I would have said we would have loved that you set the example for a short presentation. Okay. Item 7-C is also under community presentations and who best to at least introduce this. Mr. Nary? Nary: Madam Mayor, Members of the Council, we have had a discussion with the operators of Lake View Golf Course about a future proposal in regards to some of the infrastructure there. This has been vetted with the golf course committee. I did see some people from the committee here in the room as well. So, this has gone before them for their input and, then, they wanted this opportunity to come back in front of the Council to present this proposal and to get some direction as to what next steps they might do. De Weerd: Okay. Thank you. Mr. Oaas. Thank you for joining us. If you will, please, state your name and address for the record. Oaas: Yes. Erik Oaas. 4200 West Talamore Boulevard in Meridian. Madam Mayor, City Council, you know, I find it really sort of appropriate that we would be right after the Historical Commission, because we -- what we are talking about here today is -- is an irrigation system that probably would qualify, since it was installed in the 1800s, so -- just kidding. Just kidding. I first -- first of all, I want -- I look around the room and have said hello to a lot of very good friends of mine and -- from the golf course and I found myself wanting to take their order for what they wanted to eat or drink, but, at any rate, we are here today to -- to -- to present a proposal for a problem. This -- this problem has been around for a very long time and we think because -- you know, with the help of the city, we have been looking at lots of different solutions over the years to solve this problem, but we have -- we -- for one reason or another -- I'm not going to take away the presentation itself, but for one reason or another they have -- none of them have come to Meridian City Council Meeting Agenda February 26, 2019 – Page 31 of 340 Meridian City Council February 12, 2019 Page 27 of 103 fruition. We are here today to promote -- propose a solution that we believe would be a long-term solution and preserve the golf course for the long, long term and potentially in perpetuity. That's our intention, That's what we are here for. And that's why we are making the pitch today. I would like to introduce the members of our team that can -- that are much more knowledgeable about this -- this proposal than -- than I am. I'm -- I'm sort of the -- the figure -- a figurehead here. I have a working knowledge, but -- but these guys are the experts and I would like to just have you stand for a minute Scott Turlington and David Lehman from Primus Policy. Ken Rock from Launch DFA and Caroline Merritt from True North Public Affairs and I would like to have -- at this point have Scott Turlington to come up and he is going to present the proposal and I will be here with him, you know, as part of the question and answer. Scott. Turlington: Madam Mayor, Members of the Council, my name is Scott Turlington, 802 West Bannock Street, Boise, Idaho. 83702. I would like to -- and several of you have seen this. We -- we did meet with the golf course focus group on Friday -- this past Friday, February 8, from 3:00 to 4:30 here in City Hall and one of the things that we wanted to make sure that we did prior to coming before City Council is having fully vetted this with the focus group and that seems to be the -- was a good discussion. We utilize them to discuss what the solutions and the options that we have come up with as a -- as a lessee potentially and you will see those options today as we go through the -- the presentation and we will -- we will be able to move along quickly, because I know that many of you are aware of these. We also sought their input, solicited some questions from the focus group to get some direction from them. We weren't asking them to approve or -- or -- or anything like that, but we -- we did want to know if they were supportive of us at least coming forward to the City Council at this meeting today to present the solutions that we have to you. And so I believe as we mentioned some of the focus group members are here today as well. So, the problem, as Erik's described and as you all know, is that the system has been regularly failing for a number of years now. That's been documented in a couple of studies in '02 and '06 through the USPDA inspections, worst that the inspector has seen in his entire career. The repairs have also become increasingly costly. It's a matter of time before we do, in fact, see wholesale catastrophic failure. I t's not when but if and it's linked directly to how old the system is. About 40 years old roughly for the original nine and, then, later with the back nine. The other -- the newer nine those conditions are also in equal condition. The system is in the same condition. So, replacement parts, also interesting enough, something I learned as we got into this, replacement parts for this system aren't available and so it's a -- it's a difficult situation. The dry spots are very interesting on the course as well. Just an aerial shot and many of the property owners and many of you perhaps have watered the fairways behind your home. So , the issue has always revolved around the cost to replace the system . Replacement -- total replacement and also enhancement of the system is the only option that we believe is viable. The cost to do that is approximately two and a half million dollars and those costs haven't been verified with bids or estimates to this point, but based on industry knowledge or industry data that we will talk about in just a second. To date over the past 13 years the lessee has spent hundreds of thousands of dollars to keep the current system operational, again, applying the bandaid fixes and it's just not economically feasible at this point to continue down that road, especially if you're not going to consider substantial Meridian City Council Meeting Agenda February 26, 2019 – Page 32 of 340 Meridian City Council February 12, 2019 Page 28 of 103 increases to the rounds of golf or season passes, which he is not willing to do. So, at this point we are at the crossroad of replacing the system , enhancing it so that it will operate the way it's supposed to and without the ability to do that the lessee doesn't have a choice, there is no money available for him to do that, will have to walk away from the lease and these are things that we have, obviously, talked about. So, what are the replacement costs? As I mentioned estimates, roughly two and a half million. Could be a little bit more. One of the things that did come out of our focus group meeting , which was very helpful, but came from the Parks Department director is -- is what is the actual cost going to be and so we know that -- that the cost remains to be determined, but we did some -- some research and through the Golf Course Industry Association they published an article in 2017 through their association of superintendents for golf courses and they have a general number, a basic number on what replacement costs should run and it's based on a per sprinkler head number. So, approximately today a thousand sprinkler heads are in service at Lakeview. So, the industry average as we just -- I was just mentioning is about 1,500 dollars per head all in to replace a system and that 's just replacing the thousand that are there. However, to have a satisfactory irrigation system that meets the standards there is probably another 350 to 500 sprinkler heads that need to be installed to supplement the thousand that have to be replaced. There will also be a pump that's associated with that and the cost for that roughly 400 to 600 thousand for the pump. So, our total replacement and enhancement cost are, like we said, in that two and a half million, maybe a little bit more ballpark, but that's a number that we will, obviously, want to verify as we -- if we move forward and as we move forward and the issue has been the funding. We have looked at all of the potential options. Traditional options aren't available. I know that many of you and the group has focused on or discussed municipal bonds being issued. The wastewater facility funds that were a potential until last year, trading discharge credits, bank finance, state and federal assistance, all of those solutions have not panned out. There is a solution, however, that Erik and I started discussing late last summer and that is the use of what's called a Community Infrastructure District or CID. This was an idea that I presented to Erik and CIDs have been around in Idaho for about ten to 11 years and I was actually a part of the original group that got the statue put into law to help developments pay for infrastructure up front and Kent Rock, who is here today, with Launch DFA, is one of their -- one of the principles with the group that actually does the -- the financing for the CIDs and helps with the setup of that. But what a community infrastructure district does is authorizes the use of bonds that will pay for in this case the replacement of that irrigation system and potentially other course improvements. What's great about the CID is that taxpayers and existing homeowners are not on the hook or not required to make the payments to pay the bonds back and the city, obviously, as well has no obligation to make those payments and during all this the city continues to maintain ownership of the golf course. So , in this solution with the CID, just a little broader overview, the city would be required to authorize this creation of a CID and, again, it's a special taxing district that's created by a vote of the landowner or property owners within a specific area, so you -- you delineate boundaries. In most instances CIDs are overlaid with -- over bare land where you don't have residences, because it's at the beginning of a development and so the vote to create that typically comes from the landowner, comes before City Council, there is public hearings, so there is a public process that the statute requires and the other key point of this is that the funds Meridian City Council Meeting Agenda February 26, 2019 – Page 33 of 340 Meridian City Council February 12, 2019 Page 29 of 103 that CID bonds are -- are used for -- can only be used to finance public infrastructure. So, nothing privately is -- is -- is available to be used for the use of CID funds and that's a key component, because the golf course itself is a -- is a public entity; right? The city owns it. The irrigation system as a result is public infrastructure and under this scenario would remain public infrastructure. It has to. So, the assessments that are within the CID are implemented on the real property within the boundaries of that district and the bonds can run for as long as 30 years. So, they are able to be amortized and -- and -- and we will talk a little more about that in a moment. So, once the CID has been created three members of the City Council would act as the CID board to oversee all the activity in the projects that would occur within that Community Infrastructure District. That's just a little -- that's a very general overview of kind of how it's setup and what it -- what it does. So, the -- the solution and the terms of what the funds would be used for through this Committee Infrastructure District is a new and properly engineered irrigation system. That's a definite requirement and that will happen. That's the purpose of it. Additional benefits potentially involved paved cart paths, rebuilding tee boxes, replacing bridges and enhancing greens and fairways. Anything associated with the public infrastructure of a golf course is available under the terms of the CID and it also directly ties into the budget also, depending on how much money is available through the issue of these bonds. So , here is the proposal on how we get there. So, under this scenario to create a CID the lessee would have to acquire approximately five to ten acres -- we don't know exactly what that number is yet -- from the city in order to do this and to do that we understand that there would be potentially a land swap that would be required or some other method, which we certainly agree with pursuing that as well to look at. The property that the lessee would -- would -- has interest in acquiring would not include any of the playable golf course and, then, the CID will be created to overlay the proposed property and there would be no existing homes within that CID and so, generally, the area -- and I know this may be a little tough to see, but, again, from a math -- and these are just estimates, approximates, nothing concrete, you can see on the before slides the -- the areas that we would propose to acquire from the city via an exchange. The general area located on that first slide include where the maintenance facility is located, the clubhouse and additional area. There is a lateral irrigation -- canal lateral on the following and you can see in the -- the top basic or general square footage of the parking lot area and , then, in that fourth slide the open area that's on the other side of the road from the parking area that roughly equals out to about 219,000 square feet, which is just over five acres in that scenario. So, the proposal under this scenario would be to build a new clubhouse , pro shop, a new restaurant, bar, special event center, golf training, fitness center and the maintenance facility that's currently there would be relocated to a different location on the golf course. So, the piece of the proposal that funds this, that makes it possible to create the CID and get the bonds issued and to repay the bonds we propose to develop high end townhomes or condos for age 50 plus homeowners. It's important to note this wouldn't be subsidized apartments or assisted living, these would be the active 50 and older, which is a very distinct demographic. The real estate is an essential element for solving this problem. This is the piece that brings the private partnership with the private money to the table to solve the problem and while we don't yet have numbers of units that would be required, we haven't looked at that, we have done some general estimates, but before we move too far down the road it was important to have this discussion to see if this makes sense Meridian City Council Meeting Agenda February 26, 2019 – Page 34 of 340 Meridian City Council February 12, 2019 Page 30 of 103 for the City Council. So, we don't have a really good handle on how many units , what they would look like, et cetera. So, we can talk about that in just a minute as we wrap up if there is additional questions there. But, again, this is the -- the core piece of this proposal. This is what is required in order to pay for not only the irrigation replacement enhancement, but the additional improvements that would be done. And I guess I will mention it. The way -- the way this ties into the real estate development piece -- when a CID is created and real estate is developed, each unit of real estate has an assessment that's -- that's tied to it that is -- that's the homeowner's responsibility that's buying into it. So, it can range from a few hundred bucks a year to a few thousand bucks a year that each homeowner that buys into it is required to pay. So, you get to your numbers by figuring out how many units you need and that helps you size the bond in this case to determine what size bond you're able to do based on the market. So , that's the -- the core piece of how a CID is able to have a bond issue to pay for these -- these improvements to public infrastructure. We -- we wanted to, after meeting with the golf course focus group, kind of develop a little bit of a timeline if you will. It's very conceptual, but roughly 45 to 60 days and key in that is what the Council, you know, may desire to do today is just -- we are not asking you to give approval, but if we understand this -- you would like more information, then, we can go forward and start doing some of this, at least we have the ability to do that, that would be helpful coming today and that would help with this timeline as well. So, if that's the case -- and we move forward today to look at this, we would began feasibility studies, architectural concepts. We would prepare those, so that we can get some of the basic questions answered and that is how many units would you propose and what would it look like. One of the things that is -- would occur within the next couple of weeks, very quickly, is Caroline Merritt with True North Public Affairs would start holding a series of neighborhood meetings at the golf course for the neighborhood to come in and ask questions and so that we can educate them on that . We would also be required -- and this would be part of what Kent Rock does is to develop a finance plan on what this looks like and, then, assuming all that is making sense as we go, there is a point where public hearings would be required in order for the public to come in and to provide comment and solicit I guess feedback from the stakeholders. Ultimately we would get to City Council approval of the finance plan, which isn't the same as approval of the district. The master plan will be finalized and the CID legal documents will be completed and -- and I will -- I would I guess add as a caveat during a lot of this we would most likely be working very closely with your legal counsel as we go forward in this process and, then, ultimately where we would like to get to by the end of the 60 days approximately is to have the City Council approve the creation of the CID, which, then, allows for bonds to be issued and the project to go forward. So, the outcome, of course, is, you know, the preservation of the commun ity, the enhancement of the golf course, sustainability of the city's resource. It gets us to the ability to operate the golf course on a much longer term basis. The city will -- will benefit from that and -- and during all of this there is, obviously, a lot of other moving parts and pieces. Just remind you that today this is just conceptual. This is high level. No, I guess, real lines drawn yet. We just want to find out if this is something that the city has some interest in learning more about, can go forward and start this process, at least on our end collecting additional information, so that we can come back to you and say here is more of what it would look like. So, with Meridian City Council Meeting Agenda February 26, 2019 – Page 35 of 340 Meridian City Council February 12, 2019 Page 31 of 103 that, Madam Mayor, happy to answer any questions about this or anything that you might have. De Weerd: Okay. Thank you. Mr. Bernt. Bernt: Thank you for your presentation. Madam Mayor, I also -- I have a quick question and I was -- as you know I was part of the focus group that was involved last week when you made this presentation. You spent a little bit more time talking about the building of the new clubhouse and stuff and so -- other facilities and the licensing agreement that would come with that. I -- I would think that my colleagues would like to know more about, you know, the specifics on -- on that aspect of your presentation. Turlington: Sure. You bet. Madam Chair, Councilmen, with -- with the proposal as you can see it contemplates the lessee acquiring that land and, then, the lessee providing the -- the money to build these -- these amenities. So, that leads to the next questions, the city no longer owns that portion of it and so as we have discussed internally and conceptually with legal, the way we would I guess remedy any potential default that would occur as far as access -- the city being able to operate the golf course with a different lessee in the event of a default, is, essentially, negotiate what would be called a license agreement within the current lease or within a new lease that would need to be negotiated and that license agreement would give the city the ability to access these amenities in the event of a default by the current lessee, so they can operate them and still run the golf course. So, that -- that covers the default scenario. The next question, then, is what happens at the end of 60 years presumably, because we would want a new 30 year term and, then, the lease extends for 30. So, what happens at the end of 60 years if this is still the current lessee and there has been not defaults. That gets handled through the up front negotiations we do in the next 60 days and the proposal would be that at the end of the 60 days that someone -- or the 60 years rather that the facilities have to be acquired by either the new lessee or -- or the city and so that's a -- it feels like a short-term answer, but I would also suggest that, you know, in a 60 year span there will be another entire irrigation system replacement and so there is a -- there is a lot of pieces that happen in there and -- and that also doesn't take into account that potentially this lessee -- maybe not this lessee, but his successor might want to be an ongoing lessee and would bid at the end of 60 years to continue doing that. So, that piece is a little bit different on -- if there is no default; right? But if there is a default at any period of time during the lease, then, the license gives the city the ability to access all the facilities on private land to operate the golf course and so that's how we would handle that and there is a lot of stuff to work out there and, obviously, the legal folks would be highly engaged in that, but that's our concept. Oaas: We might talk about Tamarack. Turlington: Yeah. So, there has been a couple of examples around the state where you have either state -- specifically state property and private property where you have a lease scenario and on the private property there are facilities that are essential to the operations of the leased property and -- and in the case with -- with a resort -- with the ski resort, a Meridian City Council Meeting Agenda February 26, 2019 – Page 36 of 340 Meridian City Council February 12, 2019 Page 32 of 103 big portion of the lifts are actually on private land and the mountain is leased land and so the way that was addressed is -- is through the license agreement and, then, that provides the state the ability to have access to those facilities in the event of a default of the lessee, so that it can be continued to be operated during the lease terms. So, there is some precedent for having those license agreements in Idaho, although I doubt it's happened with cities, but maybe with other municipal golf courses, I just don't know. But at the state level that -- that has occurred. Bernt: Madam Mayor, follow up? You mentioned that sometime in the future there would be a possibility, whether it's 60 days -- or 60 years -- or, excuse me, 30 years or 60 years down the road that the city would potentially acquire those properties . Would that mean that we would have -- by -- and you say acquire those properties, would we -- would we have to buy those properties back from Erik or Erik's company or future partners that are associated with Erik's company? Turlington: Madam Mayor, Councilman, it wouldn't necessarily have to be the city, it could be the lessee, but someone and the end of 60 years would have to acquire the -- these facilities in order to operate them, just like this current lessee would have to pay to build them, they would have to do the same thing and so that would be part of the negotiations they would have. Bernt: Madam Mayor. They would -- they would just maybe -- not necessarily purchase them, but just continue to lease them from -- or to create a new lease agreement with -- is that what you're saying, that they could be leased from Erik's company? Turlington: Madam Mayor, Councilman, I think -- obviously it's all subject to negotiation, but I think if -- Bernt: That's a possibility. Turlington: A lease with the owner is possibility or an acquisition is a possibility or option -- a lease with an option. I mean there is a bunch of scenarios that would get -- that we would look at. De Weerd: Mr. Palmer. Palmer: I don't know if it was a whisper or -- did somebody say Tamarack? Turlington: Madam Mayor. That's correct. Palmer: What could go wrong? Sign me up. Turlington: Well -- and, Madam Mayor, for -- for a little bit of context, that actually is one of the provisions that kept the state whole during the last decade. Bernt: I think it is a great example, actually. Meridian City Council Meeting Agenda February 26, 2019 – Page 37 of 340 Meridian City Council February 12, 2019 Page 33 of 103 Turlington: Yes. So, actually, it actually -- this is kind of a good example when you have a lease you want it to be favorably negotiated for the lessor. So, in Tamarack's case the state never lost a penny. In fact, they are the only ones that made money and as a result of some of these provisions, like a license -- the license that exists, the state's always had access to do that. So, I think that with -- you know, with the -- you know, with the construct of a lease and how it's negotiated would be very important in this and that's why, you know, during the 60 days we, obviously, would want to negotiate a new lease so that we can incorporate those provisions and other provisions that would make this successful. Oaas: And Tamarack, by the way, is in better condition today -- De Weerd: You will need to speak into the microphone. Oaas: Yes. And Tamarack, just as a -- as a development is finally back in good hands and is in position to where it will be successful. De Weerd: Okay. Any other questions? Okay. No? Okay. Thank you. Turlington: Okay. Thank you. Oaas: Did you have any -- Madam Mayor, Council, did you have any questions -- any other questions for me? De Weerd: Council, any questions for Mr. Oaas? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I don't know if you -- if you have looked around at other land or anything, but, you know, as we only had discussed it in executive, you know, it was made clear that it would -- it would have to take place with a land swap and not just necessarily equal in size, but equal in value and it would have to be something that we would want. So, just as a reminder to -- not that I guess you forgot it, but -- but that's how it would have to work and also for me to be comfortable with it you would have to have a large majority of the neighbors -- I don't know if that's this crowd or if they are here for something else, but to be on board with, you know, multi-story, where it wasn't foreseen that it would ever exist before. Otherwise, I'm certainly open to continuing the discussion and seeing the next steps. De Weerd: Mr. Nary, I know one of the -- the points of discussion with the golf focus group is that the city is liable to replace the irrigation system and as you know it's -- as was presented and what you just heard, it's around a two and a half million dollar project and so they are looking for ways to find a solution that -- they did have a slide that showed different funding mechanisms and one that was being truly proposed or pursued had to Meridian City Council Meeting Agenda February 26, 2019 – Page 38 of 340 Meridian City Council February 12, 2019 Page 34 of 103 do with our reclaimed water system. When we got our new permit that pretty much excluded that as an option, because not only of cost, but it no longer was a strategy to address phosphorus levels and -- and that's -- in front of you is -- is just another option and at this point what feedback is being sought -- maybe not today, because it doesn't list it as an action item, but to consider it and they are looking for direction as to -- is this an option that would be considered. Oaas: And, Madam Mayor, Council, I just -- just to be -- expound -- expand on that just -- just a little bit, in order for us to -- see, it's sort of the cart and the horse issue. In order for us to bring back, you know, something that's concrete or reasonably concrete, we have got to start spending money and we are fully prepared to do so, but -- but, on the other hand, if -- if this is a nonstarter and the Council feels, you know, no way -- no possible way we are ever going to consider this, then -- then we can't -- we can't -- it would be foolish for us to go out and start spending a lot of money and so if we are looking for -- just looking for some direction from the Council about whether -- whether this is a viable -- something that this Council would consider if this gets -- it met the conditions that the Council deemed were appropriate. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I'm happy to share my perspective. It's -- Erik, it's really hard to say, yeah, I could get along this. There is -- because there is so many other steps along the way that really invites the public to participate, so I don't want you to feel misled to say, yes, I think this is a great idea today and tomorrow I hear some compelling testimony from residents over there about how terrible it would be that changes my mind. So, it's -- it's disingenuous for me to give you any type of support, because the process hasn't completely played out. If you want to continue to move through this process of public hearings and whatnot, I think that's great, but that's ultimately your decision to make, it's not one I think that the City Council needs to be telling you, yes, you need to move forward or, no, you do not need to move forward. It's -- it's really -- you're in the driver's seat. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I -- I agree with Councilman Cavener's comments, but I think that -- I think the way I understand the direction you're looking for -- and, really, the only thing we can even say at this moment is there is not no way that this could ever happen. I mean that's about the best supportive comment that we could give with -- with all of the unknowns. So, I guess you're just asking if any of us think that there is no way it could happen, that we would let you know. So, if we are not saying that, then, we are saying there is not no way -- double negatives, is that -- Meridian City Council Meeting Agenda February 26, 2019 – Page 39 of 340 Meridian City Council February 12, 2019 Page 35 of 103 De Weerd: Well -- and I think you have just kind of verbalized a little bit of what the golf course task force says. They can't say, no, we are not interested. It's not an indication that this is the way, but there was interest in what is a further discussion and -- and what would it mean and what would it look like and what do the neighbors think and -- and that sort of thing. Oaas: Yes. That's -- that's exactly right. And if you look back at that timeline slide there are -- there are several points along the timeline that the Council has the wherewithal and the decision making ability to say, no, this doesn't work or, yes, this works, but it needs this, this, or this. De Weerd: And it's your risk. Oaas: And it's -- and it's our risk. But in order -- back to Councilwoman Milam's comment, all I'm looking for at this point is it's not no way. De Weerd: Mr. Bernt. Bernt: Madam Mayor. I don't think that that's the case and, honestly -- and I -- I spoke about this at the focus group. I applaud your creativity. I somewhat agree with Mr. Cavener in the sense that it's -- it's not going to be our say whether this goes forward or not. Ultimately you're the proprietor that's going to put together a plan and going to invest your capital to possibly make this work or not and so that's not for us to decide whether you do that or not, but it's a good thing that you have a smart team around you. I know your team. They are very reputable. They are smart. They have done this before. They have experience. I would rely upon -- I guess the only advice I give you is rely upon their advice. I mean at the end of the day this -- I mean I have done some basic math, you know, on my -- on my Google phone up here and that -- that's what you need to do, just see if it's going to work out and if it makes sense how many units you're going to have to build and -- and go from there. De Weerd: Meaning he was doing the math on his phone. Bernt: What did I say? De Weerd: I don't know what you said. I was just clarifying. Bernt: Okay. I was using a calculator. Yeah. Cavener: On your Google machine. Bernt: Google machine. Rock: Madam Mayor, Kent Rock. Address is 95 -- 3957 Monarch Sky Lane and -- and with the Launch Development Finance Advisors. The one thing I just wanted to make clear on the process is the next step of this is to bring you back all the numbers , the Meridian City Council Meeting Agenda February 26, 2019 – Page 40 of 340 Meridian City Council February 12, 2019 Page 36 of 103 finance plan and say here is really the details of this is what you need to get it -- what we -- what you're looking at. Do you want us to go to the next step. So, all we are saying is is this an absolute thumbs down at this point. If so, then, we are done. But if you want to see more that's the direction we need and that's what we are looking for. De Weerd: I think as long as you realize it's not approval. Rock: Right. Because you could say no at the finance plan, then, after the finance plan the law requires us to come in with a formal application, at which time you receive the application and could say no or your next step after the application is to have a public hearing if you are looking at going forward and, then, you finally at that point, after the public hearing, is when you decide the final let's go or it's done. But this is just saying are you -- is this a thumbs down at this point and , then, we won't waste the time. If it's not a thumbs down, then, we move to preparing the finance plan to bring back to you to look at. De Weerd: Thank you. Any clarification needed on that? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Say that this all happens and it was to be replaced, what -- how long -- what's the lifespan of a new system, before I realistically should be start beating or -- Oaas: Well, if we -- if we operated on the history of this -- this current system -- that guy there in the back with the -- with the hat on, he has -- he has been a magician for the last -- let's see. We -- we took over in 2005. It's 2019 now. The system was -- should have been replaced then, according to the -- the two reports, one done in 2002, one done -- done in 2000 -- De Weerd: But never should have been built the way it was built. Oaas: Yeah. It was built with residential sprinkler heads. It was -- the pipe was never glued properly. I mean it was -- in the words of the inspector, this PGA inspector, the worst example -- the worst irrigation system he's seen ever in all -- all of his inspections around the country. So, to your -- to answer your question, we have bandaided this system for that -- that long and we are -- and it's -- but it's -- it's to the end. I mean we are literally to a catastrophic failure now. How long will it -- will a new system last? That's -- that's a good question. You know, but certainly -- certainly it's going to last well beyond or -- or certainly last at least half as long as what the current system is, which -- and, like I said, it's 40 years. So, it's -- a new system is probably a 15 to 20 year lifespan, but I'm just -- I'm just pulling that number out of the air. Palmer: Madam Mayor? Meridian City Council Meeting Agenda February 26, 2019 – Page 41 of 340 Meridian City Council February 12, 2019 Page 37 of 103 De Weerd: Mr. Palmer. Palmer: Given that most of you will probably outlive me on Council, most of you hopefully won't outlive me and that would leave me and my kids to pay for t he next round of it. So, I don't know what you all need to be planning, but , please, do so. Just doing some quick math on my Apple machine up here -- what we are spending -- I don't know if it needs to be, you know, replacing one hole every year with a new system ten years down the road starting on that or something, but with what we are spending on public art installations alone this year would have paid for not only the repl acement, but the upgraded plans for a total of 1,500 divided by the 18 holes, would have paid for one hole's worth of the complete replacement and upgrade of it. So, we are going to get some pretty signs in some of our parks and some spinning things to look at. Meanwhile, we are not planning ahead, we are just planning to replace a potential catastrophic situation now, we are not talking about what to do next time. So, given that I will certainly be the one paying for it , let's keep that in mind and fix it after I'm gone. Oaas: And, please, understand Councilman Palmer, that in the best of all worlds it would be great to replace one hole at a time, but you can't do that. I mean you just -- you just physically can't -- you can't take the old system that we have got that were bandaided and connect it to a new -- a new -- new pipe and new sprinkler head, it just won't work. So, you have to do nine holes at a time -- shut down the nine holes and do a nine hole retrofit all at once and, then, open that nine whole segment up and do the other nine holes. So, you just -- unfortunately, it just -- you just can't do it one at a time. It's -- it's -- you're connecting a square peg in a round hole and it won't work. De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor. Erik, thank you very much for the presentation and thank you -- those of you that live around Lake View and are on Lake View, thank you very much for being here. Probably one of my biggest concerns is, of course, the feedback from the citizens that live on and near Lake View. My other big concern is the city not owning something -- like the dirt that goes with the golf course in order to operate the clubhouse and things like that and I know that it's been talked about that there is ways to work that out, but -- and, again, I'm not saying no, no way, but those are my biggest concerns. Oaas: Council Woman Little Roberts, we -- we understand and, yes, I understand your concerns, but in order -- in order to make this happen -- like Scott was saying, in order to make this happen you have to draw investment capital in -- in order to -- to -- because the CID -- none of the CID monies can be used for roof tops or buildings or -- or anything of that nature. So, you have to attract investment capital and in order to attract investment capital you have to offer a return. You know, it's -- it's sort of like we can't -- I couldn't -- I -- there is no way I could even find investment capital if the facilities were not owned by the investors, so it's -- it's -- it's sort of -- that's just the way it works. In order to pay back the bonds you have to have the private property and you have to have the -- the residential housing units that pay the assessments that pay back the bonds. That's just -- that's just Meridian City Council Meeting Agenda February 26, 2019 – Page 42 of 340 Meridian City Council February 12, 2019 Page 38 of 103 the way it is. And I understand, but -- but we are facing a two and a half million dollar problem right now that we have no solution for. Little Roberts: Madam Mayor, follow up. And I understand. I'm certainly willing to listen to the conversation. I just wanted to give you a heads up that that was a big concern for me and my other concern is relocation of the maintenance shop, because as you well know, there is not much extra property, if any, around there. Oaas: Yes. I understand. De Weerd: Okay. Any further questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just -- just some feedback, Erik. I have been one of your bigger supporters as you struggle through some of these year over year and we have talked candidly about some of the problems that are -- over the course of 14 years there has been deferred maintenance and -- and an expenditure which you knew was going to be coming down the road with problems with the system that might have exist ed when you took over in '05. Nonetheless, for whatever reason it wasn't capitalized and so there is not resources available to -- to fix it now is what it sounds like. I am certainly intrigued and open to hearing the ideas, with the understanding, like has been expressed, that, you know, you're well aware that there are a lot of hurdles and unknowns that may throw this off track. But there has been discussions with you candidly that among all of those unanswered -- obviously, the specifics on location and design and the entitlement process, all of which are contingencies on this, a completely new lease with operational matrix and reporting, rents, term, every component of it is also part of the package that would have to come as -- as part of any proposal, the specifics of what, if any, land swap might make it viable, those are unknowns, but take all of that and each one of those are independently required to satisfy us to make it work. So, the numbers and how it might pencil fascinate me. From the financing perspective I have been involved in these deals before, but that almost is some assurance for the bondholders we are going to ultimately purchase these, to understand that there is a revenue stream to pay it back, but from our perspective not only are we hopeful that the bondholders get paid back and it is successful long term, but all of those other items that you have heard today, at least in the design and the location and the land swap and all of the input that is yet to come from the public are an important required part of it, too. So, I heard -- I had the flu over the weekend -- I had the flu over the weekend and so I was watching TV at 2:00, 3:00, 4:00 in the morning, couldn't sleep, and one of the many things you see at 4:00 in the morning, at least -- it was news to me is -- is advertisements for -- for weight loss. This is totally off the rails, but -- and here was the pitch that they made and it just fascinated me and I was sick and it was 4:00 in the morning, but -- but it's these programs, right, where if you don't have to diet and you don't have to workout, you don't have to change anything and you lose weight and I thought, well, I'm in, I guess. I mean I guess the devil's in the details down that road, but it sounds Meridian City Council Meeting Agenda February 26, 2019 – Page 43 of 340 Meridian City Council February 12, 2019 Page 39 of 103 like a pretty good program. So, if your package is -- it sounds great; right? If there is a mechanism that fixes all the problems and it doesn't put it on the taxpayer and it's a perfect design and a great land swap and a perfect lease that has control and -- and provides a better product for the citizens and more involvement in the success of the course and it 's more beautiful than it is today, okay, sounds pretty good. But you're going into it eyes wide open, knowing that there is a lot of concerns and questions that will come and with that the question for you or for Scott was the time frame that you rolled out -- I'm uncertain why a CID would have to be approved prior to those 14 variables being resolved. If, for example, the lease or -- or the entitlement when it gets to us in the summer or fall, if something throws it off, why would we need to set up a CID before that? Turlington: Madam Mayor, Councilman, the -- ultimately -- if you look at the slide, the last level, approval of the CID, after everything has been done, all the hurdles have been crossed, I think that's what we propose and that's the process, but as you look down at, you know, there is things that the city council has to approve, the finance plan, but keep in mind approval of the finance plan isn't approval of a CID. So, I don't think that we would be asking that the CID be approved before all of these steps have been completed to your satisfaction and the public's satisfaction and so I think that's my -- that is how -- Borton: Madam Mayor? And that's -- that's where the question came up. I read it as though in 60 days you're at the end -- Turlington: Oh. Borton: Potentially. Turlington: Yeah. Borton: And the reality is the variables that I have described are ten months. Turlington: Yeah. Borton: Right? So, would it be -- in ten months would all of those other variables are -- assuming they are all satisfied, that we would, then, approve a CID, because you're not selling bonds until then anyway, I assume. Turlington: Madam Mayor, Councilman, I think that's correct. I think the 45 to 60 days to get through all the due diligence and process -- I mean in a perfect scenario, if we are talking about losing a lot of weight quickly without doing work, we could get there in 60 days, but that's, obviously, I don't think what we are talking about. There is -- there is a lot of work to get done just with the community outreach alone and the finance plan -- and these things do take time, so this, again, just all conceptual what you're seeing today and it's certainly not in stone, but that's kind of how we just wanted to portray that as 46 to 60 days to get us to the point where we have a good handle on -- I would hope, Madam Mayor and Council, that we are not looking at ten months down the road for approval of the CID. In that last I think we could get our work done a lot sooner than that, but I also Meridian City Council Meeting Agenda February 26, 2019 – Page 44 of 340 Meridian City Council February 12, 2019 Page 40 of 103 understand that, you know, it does take time to get buy off and support, but that would seem like an extraordinarily long time just to me, but -- Borton: Well -- Madam Mayor? And the reason I asked, for example, in -- what would -- why would we approve a CID if we don't -- it's a land use process, for example. The entitlement hasn't been completed. We would probably sit here and say I'm not ready to approve a CID, for example. Oaas: Councilman Borton, I would assume -- you know, I understand what you're saying, but -- and approval -- a contingent approval is just that, is approval based on the contingency being satisfied or a conditional approval, similar to any other project. De Weerd: I guess the question is why -- when there is a land swap that would be required, where there is a project -- there is an actual project of -- Oaas: Right. De Weerd: -- if you were to get the land, what would you put on it, what would it look like and all of that, it seems like the cart in front of the horse and I think that that's the point that was being made, is that's a lengthy process. Turlington: Madam Mayor, we don't disagree and I think as we go forward we are going to learn a lot from how government works and how the -- you know, how long it does take. I mean we are not saying this should be done in 60 days, but to the extent that in 60 days is there a project that will go forward -- and, hopefully, we can get to that, because it may take longer, but, you know, we are -- we are going into this, like you said, with eyes wide open and we are committed to finding out these answers, so I -- De Weerd: Well, as long as you understand, I guess, the answer to how government works is it works for the people and there is a public process as part of that and there is information that's needed for the public to weigh in on. Turlington: Correct. And, Madam Mayor, the part I think that we would like to do is we start the neighborhood meetings. Those aren't, obviously, a government sanctioned process, but with the public hearings that would occur -- and I don't know if the city would have those, but I think that's all factored into this. The CID process -- and inherent in that is public transparency. De Weerd: Okay. I'm hearing conversations on all sides of me right now, so -- I'm trying to even listen here. Turlington: So, yeah, again, Madam Mayor, just the -- the transparency of the entire CID process, if you look through that statute, it's -- every step along the way there is -- there is transparency and public involvement and so it's pretty lengthy and th ere is a lot in there, but there is no effort on our part now or ever to circumvent any of the public process and I know there is not any interest on your part, so that's our commitment. Meridian City Council Meeting Agenda February 26, 2019 – Page 45 of 340 Meridian City Council February 12, 2019 Page 41 of 103 De Weerd: Well, I think you heard as much certainty as anyone can give you is it's not absolutely no. Turlington: And I would say, Madam Mayor, too, that -- that it's not and it could be -- a scenario could exist where, you know, in a month or 45 days we come back with a response that says, well, this doesn't work for us. So, the answer from us is no. So, now it's back to where we are today and that's a different solution. So, we don't know the answers yet either. De Weerd: Right. Turlington: But we have to find out and that's what we have to do. De Weerd: Okay. Oaas: And one final -- De Weerd: And did I adequately portray that? Okay. Okay. Oaas: Madam Mayor, I'm sorry to interrupt. I would just -- just one parting comment. I read an article yesterday about golf courses nationwide and the reality is that over 200 golf courses are closing every year. Two hundred. And -- and it's because of supply and demand. I mean it's very simple. And what we are proposing here is an idea. It's a solution that we hope -- we hope will work for the city and we hope will work for all of our patrons and we hope will work for us. That's the spirit that we are following in presenting it to you. De Weerd: Okay. Oaas: Thank you. Item 8: Department Reports A. Legal Department Annual Report De Weerd: Thank you. Okay. Item 8 -A is under our Department Reports and we have our Legal Department's annual update. Nary: Madam Mayor, Members of the City Council, it's my privilege again to be here to give your annual report. I know all of you look forward to this every year. I think Madam Mayor has heard every one of them and, you know, we could do it twice a year, but it's always good to leave them wanting more, so it's my privilege again to be here. This is our 15th year as an office and I am very proud to be here and our team is here and I would put our legal department up again any city in the state of Idaho in the quality of service that this city gets, that our citizens get, that the Mayor and Council receive from our legal staff and our department. We are very proud to work for the City of Meridian Meridian City Council Meeting Agenda February 26, 2019 – Page 46 of 340 Meridian City Council February 12, 2019 Page 42 of 103 and I wanted to take some time to highlight that, as well as celebrate the successes. My colleagues and our partners from the city of Boise are here to talk about prosecution when I get done, but I did want to talk a little bit about the things we have done in our legal department that some of you know, some -- and the people watching online, Mrs. Palmer and a couple of others may not know, so I wanted to make time to talk abo ut those things. So, this is our team outing. We went to the dump. We thought that would be a good opportunity for us to learn a little bit more about our landfill, we have our solid waste advisory commission that we participate in. We -- actually, one of our -- our deputy attorneys Andrea Pogue has been a member of that commission for a number of years. We decided to take our team outing this year and go to the d ump and learn a little bit more and if you didn't know they have a store there that's open -- one day a week on Fridays that you can go and collect some of the recyclable materials that they have collected, like leftover paint or leftover cleaner and they make no promises of what's in the bottle is what's on the label, but they -- you can have it for free. The line is out the door. It is literally their most popular thing they do the re at the landfill. De Weerd: What's most popular? Nary: This -- free recyclable at the hazardous waste facility. De Weerd: The mystery products. Nary: Yes. You presume -- most of them are like Andrea is holding in this picture, but this is our team picture this year. Again, this is our 15th year as an office. Is that about age 15 for all of us? Somewhere in the range. So, this is a very embarrassing thing for all of us -- De Weerd: Oh, my gosh. Nary: -- to share with you. I also wanted to highlight -- De Weerd: That looks like Eli. Nary: I also wanted to highlight the years of service that all of us have had for either this city of other cities as well. We, again, have a very dedicated group of people to provide services to our citizens and as an office, again, in our 15th year we have had no turnover and I have said it to you folks many times and I let people know we have had zero turnover in our office for that time period. We have added two people since we started, which was Emily and Andrea and we have never had anyone leave. We have provided that level of continuity for our department. We think that's something that's a g reat value to our citizens and our departments as well. So, now I didn't do anything, but I don't know why it's going backwards. We think we provide great value to all of our departments and to all of you and to our citizens, that level of continuity is not common. Again, not a little -- not to brag, but I am the third longest in-house city attorney in the state. So, this is -- this is something we think is of great value to everyone. We are going to take that one down. Here is our mission statement. Again, this is our objective for all of us, work every day to Meridian City Council Meeting Agenda February 26, 2019 – Page 47 of 340 Meridian City Council February 12, 2019 Page 43 of 103 make this a better community for everybody and we carry out the mission of the city for whatever direction the Mayor and Council provide, whatever the departments want to do, we make it happen. Most of the things we do most people don't see. The department addresses issues, concerns, questions, problems, we try to do everything we can to solve it, make sure it's done legally, make sure everything -- and by the time it gets to you on Tuesday all of the issues that should be vetted and that you can be comfortable and assured all of the solving that you would be concerned about in your position as elected officials have been addressed and we can answer those question for you. So, let's talk a little bit about the individual things we do. So, we look at -- you know, when I say review every item on the City Council agenda, I have said it year after year as we were preparing this one, I looked back at probably seven or eight different presentations we had had. The data doesn't change much. We still do the same thing. Reviewing every item on the City Council agenda is a real thing that really is important to us. We spend a great deal of time preparing, so that you, again, can be assured that it's done, it's complete, it's done properly. I tried to highlight a couple of things. Again, most of the stuff you have seen. You know we staff all the meetings. We staff all the Council meetings. All the commission meetings. We are parts of internal committees, like impact fees and the golf course. Managing litigation appeals, mediation, and subpoenas. We get a number of different things in the city. We get subpoenas that we handle in our office that we address with both city departments, as well as fire staff. Our partners with the city of Boise help us with subpoenas that go through the police department. But we review all of those. If we have appeals -- this year we had a land use appeal that we are still pending a decision on, we handle that internally. You hear a number of people come in front of you saying we are going to appeal this. Well, again, we are prepared to address those as they come along. We deal with all -- whether it's litigation that we handle or litigation that outside counsel is involved with, whether it's through our insurer ICRMP or on our own, we help manage that litigation with them to help keep c osts down. We also deal with mediation, if we do mediation, as we did last year with the fire department , we handle that as well. So, we do a variety of different things on that front to both provide the best service we can for the citizens and for the city, as well as keep the costs reasonable. We review all the public records responses that come to the City Clerk's office. There was 454 of them in 2018. So, you can see there was an uptick of about 150 more during the year. Many of them are very simple and occasionally they are very complex and two of our attorneys, Emily and Andrea, are the primary leads on those requests and they work very closely with the clerk's office on managing those, meeting the time frames as required by statute, whether it be three days or ten days, depending on the complexity of the request and we try to push them all out within three days, if that's possible, and if sometimes it takes a little bit longer we make sure we are compliant with the code on that. We also work with the clerk's office on temporary use permits. Again, we had an uptick in those as well in 2018 with 125. Some of those can be handled through the licensing process and occasionally some do require an agreement of some sort with the entity that wants the TUP to make sure they meet our requirements, our code, whatever might be necessary to make sure the event is safe and is done properly. We help craft those agreements with the clerk's office. Again, you can see some of the other things that we assist the clerk's office. We provide daily contact and daily assistance with. So, 15 years, the recurring theme of our presentation today. If you look at that -- so, 15 years after the Declaration Meridian City Council Meeting Agenda February 26, 2019 – Page 48 of 340 Meridian City Council February 12, 2019 Page 44 of 103 of Independence was when the Bill of Rights was established. So, 15 years seems like a long time in some contexts and not very long in others. So, we thought we would give you some of those along the way. Human Resources. I put in here assists with rewrite . I highlighted the assists with rewrite the standard operating policy and procedures. This is a very large undertaking that we are partnering with Human Resources on to revise and review our policy and procedure manual. It was adopted back in 2002. There has been a few changes over the years here and there, but we felt there was a need for consistency and also as I have told you on a couple of occasions we have been in front of you with some policy changes over the last couple years we really felt the need from an operational standpoint to separate out the policy from the process. Many times the policies is a page or less and the procedure is 14 pages. So, it really makes more sense to separate those two, because the policy is the rules that we have to follow, procedures sometimes change based on legal changes, IRS changes, process practical changes, personnel changes. So, we really want to separate that, but it's a major undertaking. Andrea Pogue has taken the lead with our departments with Human Resources to get that done. We will be bringing that back over the course of this year. We have worked closely with Human Resources and Legal back in -- a number of years ago, I think it was in 2012, with the Police Department to help them get their policy manual updated and changed. So, this is a continuation of that process. Again, there is a number of different things we assist on, whether it be with contracts, legal compliance, personnel actions. I'm very proud that, you know, when we talk with our insurer ICRMP we are one of the very few cities that work so closely with them that we talk with them about personnel actions and issues and problems that we are having and how we are going to address them, whether it be through -- through some sort of reprimand, a performance improvement plan, occasionally there is a termination, but they work so closely with us -- I mean most of the time when we are checking in with ICRMP and talking to them, they are saying, yep, that sounds great, what you guys are doing sounds perfect. You know, we really have a good relationship with them and we have had very little claims because of that. We spend a great deal of time making sure we do things right and how we -- how we operate, so that we don't, again, have more cost and impact to the city. The Finance Department -- again, they are very busy. We work very closely. Again, we are sort of -- I don't want to say evil, but we are a necessary part of the support system, whether it be in contracting, in the finance arena, we work very closely with them on all of it, whether it's being the purchasing contracts -- again, they -- the law has changed. Our -- in fact, our purchasing manager has been integral in the state to the change in purchasing laws to make them better and we have worked closely with him and we make sure nature -- again, we do a lot of contracts, whether it be Parks or Public Works or whatever, we work very closely with them to maintain that and make sure we are, again, following what the code requires. Ted Baird is one of our leads on a lot of these things, especially on the purchasing side. Ted has worked very closely -- I think I looked at one slide from a few years ago and I said if we bought some dirt anywhere Ted was the one that helped make it happen and that's still the case. The Fire Department. We have done eight collective labor agreements since 2005. We have been very successful in working with our -- our collective labor groups, with our union, and being able to come to the table and reach resolution, sometimes not that easy for either side, but we have been able to get to resolution and have a good meeting of the minds and a good discussion. So, I'm really Meridian City Council Meeting Agenda February 26, 2019 – Page 49 of 340 Meridian City Council February 12, 2019 Page 45 of 103 proud of that. We, again manage grievances and arbitration. We have actually looked at improving that process through this last one. Again, we do a lot of code issues with Chief Bongiorno, if he has questions. We also deal with public records, because it's very unique in the fire department. So, Emily Kane from my staff will spend a lot of times helping them with those, because there are real specific things in public records because of the medical component the firefighters do that is unlike most other public records. So, we have to make sure we are compliant. When we do that we want to make sure that's done properly, so we, again, work very closely when those requests come in. So, 15 years after statehood is when they started building the capital. So, that's a picture from early 1900s as the capital construction was underway. Police Department. Now, again, this is a partnership one. We work with the city of Boise on that and they provide a great deal of service to the Police Department and they will come and tell you about that in a little bit, but we -- in addition to that, we also advise code enforcement. So, that becomes really something -- and, again, Emily Kane takes the lead for our staff and works code enforcement and those are a variety of issues that you would see, such as leaves or nuisances and things like that. So, parking issues is another one that code deals with. So, we work very closely with them in helping them work in our neighborhoods, work with our citizens, so those issues as they come up on we try to assist them as well. Again, we have also worked closely with police and one of them -- actually, both of them are on your agenda today with the vehicle sharing program, as well as the ordinance that we have been working on that we are going to talk about a little bit later. Emily handled those items as well. So, again, we think it's a great opportunity to provide that input on the front end. No one likes that -- no one -- no one at the office -- not everybody likes to call their lawyer, but it's a lot easier to call your lawyer in the beginning than it is aft er you did it. Parks and Rec, again, we are really engaged with that. We attend the commission meetings. We provide a lot of input to parks and things, whether it's the construction of new and construction in parks, again, you can see there is some varieties of different things. We provided support with Home Court. We provide issues of that. Art in the Park. So, those are the new things that we had this year. We had some new art projects that come through and that was a partnership with the arts commission and the parks commission, as well as us providing support and getting those agreements done and finalized, so we can get those projects up and going. Some things -- even small things you may or may not know. We have a city arborist and we have city arborist standards. We require in certain situations where people have nuisance trees that are growing into the roadways or a sidewalk or obstructing things, so we work with those homeowners through the arborist to make sure those get abated when they need to be. Community Development. That's probably the area we are engaged with the most. This one doesn't have one lead, we all do this and whether it's attending the meetings, providing daily support, providing answers to questions, preparing development agreements -- the one person that -- that I do want to highlight that does take the lead -- if you look at the development agreements, it's got 39 of them in 2018. Michelle Albertson, our legal support service -- legal support services manager does all of those. So, those are -- all the projects she sees. Sometimes they are new annexations, they come in with a development requirement or you see many modifications of developments that's come in and we prepare all of those ourselves. Those are prepared by Michelle. It -- some of them -- again, it's like a lot of legal issues, some are very routine, some are incredibly complex and so those are something we work Meridian City Council Meeting Agenda February 26, 2019 – Page 50 of 340 Meridian City Council February 12, 2019 Page 46 of 103 very closely with the Planning Department on. Again, the land use ordinances all get prepared by us. We provide different levels of support. We -- for example, the EBS agreements and special agreements, we have done those for years and this year as we transition into bringing those services in house we work very closely with the department to provide those services to get those contracts ended, to get those new people on board to assist with that transition. There was a lot of that. You recall we had a number of times where we would come to you and say, well, that 30 days we thought we had is really less and we need to get this moving faster and we help ed assist with a lot of those things. Andrea Pogue is also with the Comprehensive Plan update. She has been working through that with the committee. So, we, again, have had to try it -- we want to be hands on on the front end, we want to be there at the outset, so that way we can try to resolve all those little bugs and things that come up as they come up , rather than waiting until later. So, this is just down the street, a hundred years ago. I think this is the year Mr. Warrick was born that you heard that property a couple weeks ago. So, yeah, this is Idaho Street. That water tower -- and you can see the Heritage building is on there. So -- yeah. So, this is about a hundred years ago. This is 1918, 15 years after the city was incorporated. Public Works. This is another one I think -- oh, let me back up. I got to wait on that one. Yes. Let's go back twice -- we will get to that one. Palmer: Was that also 15 years after the city was created? Nary: So, Public Works is another area, because it's such a large department with lots of different needs. I would say we don't really have one person assigned to that department, we really have everyone that takes that. Again, lots of different things. We have seen a lot of transition with our SWAC, Solid Waste Advisory Commission, this year. We did a lot of work with that. We have helped with updates to the code. We have helped them with contracts. Resident recycling. I mean a number of different things. Sewer and water assessments, we have worked really closely with that. That's been a really contentious legal issue and so we have tried to be really good at being up to date on that and working directly. So, we have been involved in all different facets of Public Works, whether it be engineering, wastewater, or water. Again, this was 15 years ago. So, it doesn't take long for things to change. Fifteen years doesn't seem very long to a lot of people and it's quite a bit different. This is also 15 years ago and I really didn't want to use Tom Brady or the Boston Red Sox, but, literally, 15 years ago the Patriots won the Super Bowl and the Red Sox won the World Series, just like they did last year. So, other things from 15 years ago we thought was also good to note . Facebook. I have heard of them. I think they have become quite popular. On the risk management side. So, over the last year -- and we want to make sure you saw, you know, claims against the city really pretty steady and, again, the claims against the city vary greatly. We were talking about this today in our directors meeting. We get many -- we get claims that we have nothing to do with. People -- I always call it the shotgun effect. They will send -- they will file a claim with us, Ada County Highway District, Ada county, the city of Boise, the state, they will file with everybody and we had nothing to do with it. So , the number of themselves aren't really concerning to me. I look at every one of them. We evaluate every one of them. We work closely, if we feel we have errored and we need to address it, we will address it. There is times that there are issues that we really didn't cause it or we had a legal reason to do Meridian City Council Meeting Agenda February 26, 2019 – Page 51 of 340 Meridian City Council February 12, 2019 Page 47 of 103 what we did and we send the claim to our insurer and they may work with them and sometimes we pay it and sometimes we don't. Again, you see ICRMP paid 15 claims out of the 35. Again, some of those are ones where the -- it was very clear to us what the issue was and we took care of it. I have always said to all of you it's always been my philosophy as a risk manager, if we aired we need to just address it. We are the government, that's our responsibility, we should take care of it. But there is other occasions where we are not at fault and if you're harboring a fugitive and we kick the door down, we are probably not going to fix it. So, there are occasions where we don't pay for that, because it is our responsibility to do what we did. Damages to other city property caused to other property. Again, those vary. That's an area we are targeting in our strategic plan. Our strategic plan objective was to create a comprehensive risk management program, which we actually have, but we want to memorialize it. It's not necessarily in policy. It's in practice. We want to make sure we make policy, so it's clear to everyone this is what we do in these situations and how we address claims, how we address damages, whether it's damage caused by us or damage caused to us, so the departments know what to do to get those addressed and so we are working with our department directors to create a policy that will come back in front of you -- I plan on this year, so that we can put it in place, moralize the procedure, create a clear reporting process that's easy -- easy to manage, so that way it can be seamless and go from down -- in perpetuity. So -- and that's the area we felt as a director team , as our risk management team, that we can look at trends to determine if there are other things we as a city need to be doing. If we cause damage, like in collisions, we want to see what is causing those collisions and that is their training necessary or equipment necessary to address those types of things, because, obviously, that's something we can affect. The damage caused by others to us is probably less likely we can affect. We will look at trends, there is no doubt. We want to know if we are hitting the same light pole can we move the light pole, that might be one occasion. But, again, car collisions and things like that many times that are caused by drunk drivers or bad drivers or inattentive drivers, there is not a lot we can do to affect that. But we need to look at those trends and that 's what our intention is as part of our strategic initiative. And so that was -- oh, excuse me. I guess we skipped through the slides. That's kind of where we are. Right now we are in the policy making stage. We have drafted a policy that we are reviewing. Any comment -- we meet on a quarterly basis, so our next quarter I asked the -- the committee members to provide me input prior to the meeting, so we can finalize that at the next meeting , so we can move it forward in our process. Fifteen years from now. And I had to take the liberty for the very last time to put the courthouse on a slide, because it is done. So, that's why it's double crossed out, it's done. But where are we 15 years from now? I don't know if we will have drones and scooters, but we may. I don't know if we will have cat licensing, but we may. But we know in our strategic plan going forward we do want to look at a police attorney in house at some point in the future. We talked about this at the budget time last year and so we are working with finance to look at that for a long term . What would that take, when would it makes sense, you know -- and, again, is it an in house? Is it continuing with the contract with the city of Boise? We have had zero service concerns and issues with the city of Boise. We are really happy to be working with them these many years, but is that a long-term solution? Maybe it is. Is contracting still the long-term solution, whether it's the city of Boise or someone else? Maybe it is. Or doing Meridian City Council Meeting Agenda February 26, 2019 – Page 52 of 340 Meridian City Council February 12, 2019 Page 48 of 103 it internally ourself is a possible solution. So, any of those scenarios we want to explore, look at cost, look at practicality, look at when would be the best timing to do that. So, we are working on that on both the police attorney fees and prosecution, just so that you have enough information to make those decisions when it needs to be made. We also looked at additional civil attorney. At this juncture, in my discussions with my team and with -- with the Mayor, we don't feel the necessity in the immediate future to look at expanding our civil attorney team, but we do need to look down the horizon and look at the future. You know, our city is only getting larger, the complexity of legal issues are only getting more -- more so and we can only spread our bandwidth so far. We do have the ability to contract when we need it. That's how we have solved it when we have needed to and -- and I don't foresee that changing in the immediate future, but there will be a point where an additional attorney might be appropriate , but we won't come to you without some matrix and some ability to demonstrate why that 's necessary, not just we are just busy. That's not going to work, so -- it's not right. Okay. Criminal prosecution. Again, our -- our partners with the Boise city attorney's office have been great partners. We have been with them as our prosecuting entity since 2002. The service and quality we get from them, both for public records responses, advising our police on call, doing training, prosecuting all our cases, providing a service for warrants and all the things that goes into the criminal prosecution side that we were concerned if we had a court facility how would we manage to move that work from where we were to something else right now isn't needed and we, again, have a great relationship with them. I want to make sure they have adequate time to share what they are doing, but this is really the end of my portion, if there is questions. And, again, after they are done if you have questions. So, for me, I'm happy to answer them. I would like to take a moment, because they are here. Would you stand up for one second. All of you -- four of you. I know all of you know them, but as I said -- and I can't overstate it -- De Weerd: You look different than your pictures. Nary: I -- I don't want to overstate it, but I can't say enough how fortunate I feel, both to work for the City of Meridian and to work with these four people every day. They all have the same desire that I do and the same desire that I t hink all of you do, is to do the best for our citizens to make this a good community to live in and we do it every day. No complaints. We like working here. Everything about it is great. But I wanted to take a moment to make sure to recognize them. They make me look way better that I could do this and -- De Weerd: That's true, Bill. Bernt: That is true. We are all in agreement with that, Bill. Nary: Good. I will introduce Michael Dean. De Weerd: Okay. Hold on. Nary: Oh, sorry. Meridian City Council Meeting Agenda February 26, 2019 – Page 53 of 340 Meridian City Council February 12, 2019 Page 49 of 103 De Weerd: Council, any questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Not a question, but a comment that I really -- I love your department. You speak privately of everyone on your team the same way. It's remarkable and you guys talk about Bill that way. You guys have this wonderful trust and great working relationship and it 's -- it's fun to hear you speak so positively and you brag about each other, even knowing that they might not ever hear about it, but it means a lot to us to see how you work well together and it's awesome. Bernt: Well said. De Weerd: Thank you. Nary: Thank you. I appreciate that very much, Councilman Borton. That means a lot to me and I appreciate it. I know that same sentiment from all of you and I appreciate that very much. I will introduce Michael Dean and Kevin Borger from the Boise City Attorney's Office, they will share the prosecution side with you and, again, we will answer questions after that if you have any. Thank you. De Weerd: Thank you. Dean: Thank you. Thank you, Madam Mayor and -- De Weerd: Good evening. Dean: -- and Council. We appreciate the chance to be here. My name is Michael Dean -- De Weerd: Welcome. Dean: -- with the Boise city attorney's office. I have been here before and I appreciate coming back again. I will tell you we appreciate the partnership we have with the City of Meridian and we greatly appreciate the partnership we have with the Police Department. They are top notch and I can't speak highly enough of them and the -- De Weerd: We think so, too. Dean: -- the officers there that help us quite a bit. We -- our prosecution contract covers a few different areas. The criminal work at the courtho use, as well as the advice to the police -- and there are two components to that, the police advice that is given and training that's given at the police department and also the on-call portion. I will be speaking about the criminal prosecution portion and Mr. Borger will speak to the police advice portion as Meridian City Council Meeting Agenda February 26, 2019 – Page 54 of 340 Meridian City Council February 12, 2019 Page 50 of 103 well. We currently have 15 criminal prosecutors and one victim witness coordinator that engage in our prosecution efforts. We cover five full-time judicial calendars. We do cover two other partial calendars, arraignments and other -- other hearings that are set on those judge -- judges' calendars. We have two additional rotating capital calendars for settlement conferences, bench trials. Those are assigned to a particular judge, but rotate among the various judges on the second and fourth floor at the Ada County Courthouse and so they are in addition to the regular courtrooms we cover and we also have one especially a problem solving court, domestic violence court, which is a high intensity court is focused specifically on domestic violence-related offenses, cases in which there is a specific need for -- I should say greater supervision. We put 15 cases into those -- into that court this past year. We have two dedicated prosecutors and one dedicated victim witness coordinator that cover those cases. Typically they -- they resolve within 60 days and have review hearings over the course of a year. Specialized treatment services as well. We do have three police advisors and one paralegal and one of those attorneys, Mr. Borger, who is dedicated to the Medium Police Department. I will note that we also have four -- four attorneys that serve on call for the Police Department as well. Our prosecution service include a number of things. We screen all reports that come in to determine whether charges are necessary. We notify the victims or reporting parties if we decline to file charges. We also work with them when we do file charges . We notify them of upcoming court hearings. We review all filed misdemeanor citations and misdemeanor arrests to ensure that they are properly filed and that they are also proper arrests or talk with the officers if we have unanswered questions there. We do initial victim contact on every domestic violence related case. Our victim witness coordinator in house makes a call within 24 hours to every victim on every domestic violence, stalking violation, protection order, no contact order to try and give them an update on what to expect throughout the criminal justice system, as well as find out what needs they may have . That's, then, turned over the victim witness coordinators who work with the City of Meridian. We -- we prepare officers for court appearances. We have a great number of those, bench trials and jury trials, suppression hearings, any of the motion hearings and work with them to ensure effective outcomes at those hearings. All discovery review preparation response, that's changed over the past couple years from our previous paper responses now to an entirely paperless system with the -- with the Odyssey system at the courthouse, the iCourt system as well there, too. All hearings and arraignments through appeals, trials. I will note this past year -- when I looked it up last night we had engaged in 11 jury trials on behalf of the City of Meridian. One was a hung jury, eight were convictions, so approximately about an 80 percent conviction rate on the ones that went to -- went to jury trial. The one hung jury resulted in a plea shortly thereafter. So, I think that's a good -- a good conviction rate at trial there. We also engage in domestic violence court as I mentioned. We -- we opened 15 -- almost 16 thousand new cases in 2018 for Boise, Meridian and Eagle and Garden City. We -- we prosecute on behalf of all four jurisdictions. Twenty-one thousand five hundred and sixteen new charges were contained in those cases. A little over 4,000 on behalf of the City of Meridian, with a total of 5,500 charges. There is about 25 and a half percent of our total cases similar to our new charges and that appears to be pretty consistent. When I looked at last years numbers it ran about 25 to 26 percent of our entire case load. We covered 28,534 total hearings, with Meridian covering, once again, about just over a quarter of those. I Meridian City Council Meeting Agenda February 26, 2019 – Page 55 of 340 Meridian City Council February 12, 2019 Page 51 of 103 anticipate that will go up a little bit this year. The courthouse has engaged in a few new -- they have had a few changes over the past year. Some of our settlement conferences for infractions were -- well, they are increased I should say. The court took those away last year and everything was set straight for a bench trial. This year we -- we asked and the police chiefs from various jurisdictions asked if we get engage in those again, settlement conferences. The court obliged and so we have a few additional hearings this year. I anticipate that number will go up. Incoming charges by year. It fluctuated a little bit. Gone up. Gone down. We were about, you know, a little over 300 -- near 300 more than in 2017 this past year 2018. Our incoming offenses from the City of Meridian. The largest bulk we deal with the traffic infractions, followed by traffic misdemeanors. Controlled substances, usually marijuana, paraphernalia, a few other prescription type of offences there. Our property crimes involve vandalism, petty theft, crimes against person, battery, assault, there is a disturbing the peace charge in there. DUI covers all DUI offences. DUI first offense, second offense, successive offenses, under age, commercial driver offences. Warrants. Typically involve probation violations, contempt to ensure compliance with judicial orders. Domestic violence can cover anything from domestic violence, domestic assault, battery, stalking, protection order violations, no contact order violations. The miscellaneous involves anything else. I will say a number of those are noise violations, dog violations, animal offenses and anything else that may not fit within the others. Our top ten charges we provide this from the City of Meridian within the past year. Paraphernalia is the number one controlled substance, followed shortly thereafter. They usually go hand in hand. When we see those . Also down there DUI is toward bottom, 178. The prior -- the prior chart that had 370 some included all -- once again all DUI offenses, second offenses -- second offenses, excessives. I looked last night at the conviction rate for DUI in the past year. Taking out a few old cases that were clean-ups from 20 some years ago, everything resolved last year in the merits of the case, we had 96.9 conviction rate for the City of Meridian. That's excluding some 20 or 15 year old cases that were in part of a process -- more clean-up process I should say. And so I'm pretty proud of that number there. De Weerd: Fantastic. Dean: Those are the primary services that we provide for the -- for the prosecution services. I will yield the floor and turn the time over to Mr. Borger for some information on the police advice services. De Weerd: Thank you, Mike. Hi, Kevin. Borger: Good afternoon. Nice to see you again. Kevin Borger. I want to talk to you a little bit about confidence. I was asked to join the police advice team within the last year or so and asked to take on Meridian as my primary assignment. Proud to do so. I have lived in Meridian since 1986. Bill hired me at Boise in 1991 and I have been there ever since and I worked with Ted and Emily and Michelle at the city of Boise, so I'm -- I'm happy to report that I know them all and appreciate the hard work that they do . In coming here to talk about police advice, one of the main things that we do -- backup to criminal, though. There is no distinction between Meridian and Boise. When we get our files -- I have done Meridian City Council Meeting Agenda February 26, 2019 – Page 56 of 340 Meridian City Council February 12, 2019 Page 52 of 103 a ton of criminal work. You can be satisfied that when we get a file we don't look to see was it a Boise officer or Meridian officer, other than decide who to subpoena. All cases are treated the same. We don't decide whether they go to trial, whether it is a Boise or Meridian case. So, the City of Meridian gets treated very well and I'm happy to report. On the advice part we advise Boise the same way. So, if there is a situation that needs to be brought to the attention of the officers Meridian is included in that and we make sure that the bulletins go out and they get the advice the same as the Boise police officers do. My part is that I come to Meridian three afternoons a week, I attend the command staff. I want to be here face to face, so the officers come into the office, I share it with a couple of your sergeants and happy to do so. So , if they have questions they can come in and ask me directly and I have been doing that for quite a while now. Currently I'm doing police training. They call it block training. It's just an alternative that's stayed over for a long time, but last the few Mondays we have been meeting in the afternoon, going over various topics and you can see them here. One of the other things we do are gun dispositions. There is a variety of things that we do, but I just want to talk to you about the confidence part that I'm here, I'm available, the officers are getting to know me better and better and so that is an on-site service that we provide and happy to do so. The officers are given the -- the information, as I mentioned, through a variety of different means and the e-mail bulletins, the classroom training I have talked about. I am fine and so are the other people on my team, so -- I'm still kind of sick, but when I was really sick they took over for me and conducted one of my trainings. Here is an example of a bulletin that goes out and some of the topics -- you can read them for yourselves as what we are talking about. I asked the command staff what do you want me to talk about during training. They pick the topics. We didn't select them for you. So, it's -- it's very detailed, it's very tailored to Meridian. You didn't get Boise times two, you got tailored to Meridian that I put together just for you. So, I wanted you to have confidence that I live in Meridian, I love Meridian and I know a lot of you -- some of you better than others, but Paul Warrick attends my church, so when you mentioned the Warrick property, I know Paul and he is a member of my Sunday school class. So, I appreciate Paul very much and other people in Meridian and so just wanted to give you that confidence that I'm here for you and happy to do so on behalf of the city of Boise. Happy to stand for any questions, along with Mike and Bill. De Weerd: Council, any questions? Okay. Yes, thank you for the partnership. Thank you for all you do and -- and the support you give our Police Department. Nary: Madam Mayor and Council, thank you again. It's always a pleasure to be in front of you. It's always a pleasure to bring this update. I try to make it a little more fun or interesting for you as I can. But, you know, I truly mean what I said. I appreciate all of you. I appreciate what you do for our office and providing us the time and the support to provide that back to our customers, to our departments and to our citizens and I'm very grateful for that. So, thank you. De Weerd: Thank you. Thank you. Mr. Borton. Meridian City Council Meeting Agenda February 26, 2019 – Page 57 of 340 Meridian City Council February 12, 2019 Page 53 of 103 Borton: Madam Mayor. Seeing the hour, we have got a couple of potential juggles we can do to try to accommodate a schedule. Item -- let me see -- 8-D and E -- Mr. Hood is a part of, but we have a 6:00 o'clock comp plan meeting that's going to start shortly that he is leading, so -- and, then, Item 9-A and B, who are here ready, willing and able to present, we would like to move up. Here is the wrinkle on that. I think 9-A and B are probably 15'ish minutes each, so maybe 30 minutes total for 9-A and B. So, we could move 9-A and B to the next item, take care of those, Caleb can work on the comp plan and we will see where things line up with his meeting and his agenda items. If the Council wants to amend the agenda and allow the Arts Commission -- or Idaho Commission on the Arts and our Arts Commission to go next. De Weerd: Caleb, your meeting is just across the hall? Hood Yeah. Madam Mayor, I'm in the building, just an A-B and play a role, but I will go do my kind of intro thing and, then, check back in. I'm going to have to go back there, but I can be back and forth in two places. De Weerd: Okay. Hood: Sorry about that. De Weerd: That's certainly not your -- your scheduling issue. It was ours. Okay. Yes, let's go ahead and move the Arts Commission forward and -- and, Caleb, whenever you check back we can -- we can pull you in. Okay? Was there anyone here for the public hearing on the shared vehicle program ordinance? Okay. Okay. Without the chief. With the exception of the chief. Item 9: Commission Presentations A. Idaho Commission on the Arts Presentation by Stuart Weiser De Weerd: Okay. So, we will go ahead and skip to 9-A and under our Commission Presentations, the Idaho Commission on the Arts ask Stuart to come forward. You brought your own podium. The only thing that's important is that you talk into the microphone. Weiser: Talk into the microphone. De Weerd: Yes. Weiser: I guess we are up and running. Good afternoon, everyone. My name is Stuart Weiser. I am the deputy director of the Idaho Commission on the Arts, which is a state agency. We are located in the historic warden's house at the Old State Pen. De Weerd: Thank you for joining us. Meridian City Council Meeting Agenda February 26, 2019 – Page 58 of 340 Meridian City Council February 12, 2019 Page 54 of 103 Weiser: Thank you for inviting me to speak with you today. Our topic for today 's presentation is arts and the economy and we are going to touch on a number of subjects in the next 25 minutes or so. But first off why do the arts exist? Well, the primary reason is that they contribute to our quality of life. The arts make our communities more livable. They make us want to live and work in certa in places. The arts tell our story as a civilization. They also caused us to challenge our thinking and question our judgments . But there is a lot more that for a long time those of us who work in the field didn't consciously think about and that's the role that the arts play as an economic driver and that's what we are going to look at today. We are going to take a look at the economic impact of the not-for-profit arts in the United States. To do that we are going to travel across the country and visit several different organizations. We will talk about what makes up the economic impact, how it influences and is influenced by the National Endowment for the Arts, and, finally, how to determine the local impact. So, let's get started. First a short quiz. You don't need to raise your hands unless you want to. It's okay to just make a mental note of the answer that you believe is correct. What is the annual economic impact of the not-for-profit arts in the United States? How many of you think it is less than a hundred million dollars? How many of you think it's between a hundred million and 250 million? How about between 250 million and 500 million? Or more than 500 million? To help answer that question we are going to take a look at a few nonprofit organizations around the country. First, though, how many of you know these two websites? GuideStar and Charity Navigator are invaluable informational tools. They contain the financial information on hundreds of thousands of not-for-profit organizations in the United States. Much of that information comes from IRS 990 forms, some of which they obtained from the IRS and some from organizations that self reported. If you have an interest in a particular organization you can look it up in the search bar on either website. All you have to do is register as a user, which is free. Now, in order to answer the question I posed a minute ago, I looked up a few organizations to see their total expenditures and their total payrolls in fiscal 2016, which is the most recent year for which all of this information is available. So, we are going to take a quick trip across the United States to visit those organizations. We are going to start in New York, we will hit Philadelphia, Pittsburgh, Chicago, Salt Lake City, San Francisco and, finally, Seattle and we will do it in under five minutes. Since I come from New York originally, I'm going to start with one of the most well known symphony orchestras in the world, the New York Philharmonic . In fiscal 2016 the New York Philharmonic spent more than 76 million dollars, which included paying their personnel over 52 million. Across the plaza at Lincoln Center is the Metropolitan Opera House. Some of you may remember the days of the Texaco Opera Theatre, w hich broadcast from the Met Saturday matinees all across the country. Well, behind the horned helmets and polished voices there is a substantial money machine. In fiscal 2016 the Metropolitan Opera spent 292 million dollars and paid their employees 227 million. Wow was right. And before we leave New York, let's make one more stop at Lincoln Center and take a look at the New York City Ballet, which happens to be the largest dance company in America. In fiscal 2016 the City Ballet had expenditures at 81.4 million dollars, including a payroll of 47.9 million. As we head south from New York City down the New Jersey Turnpike we get to Philadelphia , home with the Philadelphia Orchestra. Their expenses in 2016 were 58.6 million dollars, with a payroll of over 30 million dollars. On the other end of Pennsylvania is the Pittsburgh Ballet, which had expenditures of 9.6 Meridian City Council Meeting Agenda February 26, 2019 – Page 59 of 340 Meridian City Council February 12, 2019 Page 55 of 103 million and a payroll of 3.7 million and from here we head west to Chicago. How many of you know this painting? It is American Gothic by Grant Wood and it hangs in the Art Institute of Chicago. Now, some people would ask how much of an economic impact could an art museum have? I mean the paintings are already there, they are already hanging on the walls, it's not like there is a whole bunch of artistic creativity going on, but I have a surprise for you. The Art Institute in 2016 had expenses of 295 million dollars, of which they paid their employees 122 million and if that money had, instead, gone to the two people who posed for the painting it might have ended up looking more like this. A few blocks west to the Art Institute building is the Lyric Opera of Chicago. Now, they are not as big as the Metropolitan Opera in New York, but they are still a pretty major financial force. In 2016 the Lyric Opera spent 82.2 million dollars and paid their personnel about 46 and a half million. Continuing west and a little closer to home is the Utah Symphony and Opera in Salt Lake City. And, again, they are not as big as the New York Philharmonic or the Philadelphia Orchestra, but they still pack a monetary punch . Their expenses in 2016 were over 22 million dollars, with a payroll of 14.2 million. Arriving in San Francisco we get to the San Francisco Opera. If you left your heart in San Francisco the opera can help you pay to get it back. In 2016 the San Francisco Opera spent 81.3 million dollars, with a payroll of more than 60 million. Now we go north to the city of Seattle, Washington, our final stop. Seattle is home to the Pacific Northwest Ballet, which in 2016 had expenditures of more than 24 million dollars and a payroll of 14.7 million. And, finally, down the street from the Pacific Northwest Ballet is the Seattle Symphony. Their expenditures in 2016 totaled 28.9 million dollars and their payroll was 19.4 million. Now, there are roughly a hundred thousand nonprofit arts organizations in the United States. Lots of arts organizations are small, many are volunteer driven, others like the Sun Valley Summer Symphony and Ballet Idaho in Boise have -- are a little bit bigger with professional staffs and budgets of a few million dollars. Some organizations, though, are really big. So big, in fact, that the 11 that we just looked at had combined expenditures of more than a billion dollars in 2016 and combined payrolls of more than 639 million. So, getting back to our opening quiz. There were four choices and if you said that the economic impact -- the annual economic impact of the nonprofit arts is more than 500 million dollars, you would have been right. In fact, it's a lot more than 500 million. According to a study released in 2017 by Americans for the Arts in Washington, DC, the annual economic impact of not-for-profit arts in the United States is about 166.3 billion. Why so much? Well, here is a simplified version of why it works the way it does. Let 's say that you just bought a ticket to attend a performance at the Idaho Shakespeare Festival in Boise. Well, when you bought your ticket, though, and whether you realize it or not, that was not the end of your spending, because on the day of the event you will probably be using gasoline to get there, you will probably eat out. If you have young kids you might have to hire a sitter. The people performing in that show might be flying in from somewhere else and the personnel who staff the theater are also using gasoline to get there and they are also eating out, et cetera. Plus they are being paid for their services, as are the people who work at the nearby restaurants that are expecting the post performance crowd. Everyone also pays taxes on their earnings or at least they are supposed to. Additionally, people who are coming in from out of town might be staying overnight in area hotels. Visitors from out of town, in fact, on average spend twice what local audiences spend and in Idaho arts organizations are collecting and remitting sales Meridian City Council Meeting Agenda February 26, 2019 – Page 60 of 340 Meridian City Council February 12, 2019 Page 56 of 103 taxes to the state on the tickets that they sell, as well as on anything else that their customers might be buying at the gift shop or from concessions. So, there is a lot of extra spending in addition to those tickets that you just bought and that extra spending is factored into the economic impact mix. One interesting fact that we discovered while we were doing some informal research in our office is that the amount of sales taxes that our funded organizations collect and remit to the state actually exceeds the amount of grants that we award by tens of thousands of dollars. A good example of that is the Boise Philharmonic. In a recent year our grants to them totaled 18,440 dollars, but the amount of sales tax that they collected and remitted was more than 39,000 and, likewise, the Idaho Shakespeare Festival, they collected and remitted over seven dollars in sales taxes for every dollar of grant money they received from the state. More than seven times as much. So, in Idaho state government actually makes money when it awards grants to not-for-profit arts organizations and since this has brought us to the relationship between economic impact and the government, I would like to go over some numbers that I personally find kind of interesting. First in the 2015-16 fiscal year, which is the same fiscal year as all the organizations we looked at a little while ago, the federal government spent roughly 3.7 trillion dollars on a budget of 3.9 trillion. What you see on the screen is an excerpt from the actual spreadsheet published by the Office of Management and Budget showing the 2015-16 expenditures by category, along with the 2016-17 estimates. Keep in mind that the way the federal government labels its fiscal years is the opposite of the way just about everyone else does it they label it in the yea r it begins. We all label our fiscal years in the year that they end. I don't know about you, but I have trouble getting my head around how big 3.7 trillion dollars is. So, think of it this way: It's the number 37 followed by 11 zeros and here is another way to look at it. If you spend one hundred dollars every minute of every day you would spend 144,000 dollars per day. That means that you would spend 52,560,000 dollars every year and at that rate if you divide 3.7 trillion dollars by the amount you spend every year, at a hundred dollars per minute it would take you more than 70,000 years to spend 3.7 trillion dollars. A miniscule part of the federal budget goes to fund the National Endowment for the Arts, which in that same year, 2015, had a budget of roughly 148 million dollars. It's a little bit higher now. Now, let's have a little bit of fun. We are going to compute the number of minutes in a year and you will see where I'm going with this in just a couple of those minutes . Sixty minutes in an hour times 24 hours in a day times 365 days in a year gives you 525,600 minutes in a year. An easier way to remember this is to go buy a ticket to the Broadway show Rent, which has a song called 525,600 minutes. We are going to take this result and use it to calculate the cost per minute to operate the United States government , factoring everything -- factoring in everything that the federal government does . So 3.7 trillion dollars divided by 525,600 minutes gives us a rounded total of seven million per minute to operate the United States government, which also happens to compute to 117,000 dollars per second. It was disconcerting to me to find out that my entire annual salary and benefits would not even cover one second of the cost of runn ing the federal government. Now, figure out the ratio of the National Endowment for the Arts budget to the full federal government budget. Divide the budget of the National Endowment for the Arts, which is 148 million dollars, by the primary cost of running the U.S. government and you get 21 minutes. The federal budget pays for 525,600 minutes of governmental services and in fiscal 2015 the NEA got 21 minutes of that, which if my math is right is Meridian City Council Meeting Agenda February 26, 2019 – Page 61 of 340 Meridian City Council February 12, 2019 Page 57 of 103 roughly 4,000ths of one percent. If we were to look at this another way, by doing some simple math that is based on that spreadsheet you saw earlier from the Office of Management and Budget, we could compute exactly how much of the year 's calendar is allocated to every federal program and you might find the results a little surprising. What you see on the screen was the calendar for fiscal year 2015, the same year as all the organizational financials we looked at earlier. The federal government fiscal year starts on October 1st. So, that's where this calendar starts. The first 88 days of the fiscal year went to running the Social Security Administration and paying out Social Security benefits. The next 58 days paid for defense spending and everything that that involves. Then came Medicare, which used up 54 days. And next were programs that are referred to as safety nets, which used up another 50 days. And other healthcare programs, such as Medicaid and CHIP, accounted for the next 48 days. Now, notice that we have only hit five categories of federal spending and we are already into the last quarter of the year. Everything else that the federal government does has to fit into the next ten weeks. Paying interest on the national debt accounted for 22 days or six percent of the federal budget. Benefits and services for veterans used up 16 days and notice that we spend more money on debt service than we do on veterans. Education, training, employment and social services, 12 days. And, then, finally, we get to all the other federal programs including, among other things, agriculture, the Justice Department, the State Department, transportation, energy, commerce, the environment and science and technology research, which took up the remaining 17 days. But look closely, do you see that flat red line in the middle of the last day of the fiscal year, September 30th? That's the National Endowment for the Arts. Twenty-one minutes. A flat line on the chart and I actually had to make that flat line thicker than it really is, just so that you would be able to see it. But what is the return on investment for that flat line ? Well, according to Americans for the Arts in 2015 the United States government took in 13 billion dollars in income tax revenues from people and businesses who are employed by or made taxable income because of the arts. That represents over four million full-time equivalent jobs. What that means ultimately is that the U.S. government got back about 88 dollars in tax revenues for every dollar that the taxpayers invested in the National Endowment for the Arts. If your financial advisor told you that one of your investments was paying an 8,800 percent annual return, would that make you happy? Here is how it shakes down. Arts organizations and their audiences spent 166.3 billion dollars and in the process they supported over four million full-time equivalent jobs. That spending added more than 96 billion dollars to household income across the country and it filled the coffers of local, state and federal governments. Local governments got about 6.9 billion. The various states about 7.7 billion and the IRS took in 13 billion dollars. So, what does this mean in Idaho? So, our agency, the Idaho Commission on the Arts, has not yet done a complete statewide economic impact study of just the arts, but others have done something similar and the results are impressive. A couple of years ago the Idaho Nonprofit Center released a study showing that in 2014 Idaho's not-for-profit arts, culture and humanity sector consisted of 501 organizations that employed 807 people, paid them almost 18 million dollars and that the organizations themselves had assets of almost 119 million dollars and expenditures of nearly 50 million and that was five years ago. Additionally, the National Endowment for the Arts in a joint effort with the United States Bureau of Economic Analysis has done a study of all 50 states. They have determined that Idaho has 20,235 Meridian City Council Meeting Agenda February 26, 2019 – Page 62 of 340 Meridian City Council February 12, 2019 Page 58 of 103 arts-related workers in both nonprofit and for profit fields. They earn 900 million dollars annually in compensation. Pretty impressive. And if you want to estimate the economic impact of any not-for-profit arts organization or group of organizations, there is a neat tool on the Americans for the Arts website that will allow you to do it with a reasonable amount of accuracy. You just go to americansforthearts.org and here it is. You can see that it factors in population, expense budget and total attendance at events and it computes an estimate for economic impact. So, using this calculator I took the information off the final reports from all 189 organizational grants that we funded last year. I aggregated it and I plugged in the totals. Since the population of Idaho is more than a million, I used the drop down box to choose that range. Then I plugged in the total expenses from all of last year's final grants reports -- grant reports, which added up to 17,009,130 dollars and, finally, I entered in the total number of people served, which added up to 1,382,751 and, then, I hit the calculate button and here is what we got. In 2017 the estimated total annual economic impact of the organizations that the Idaho Commission on the Arts funds is 64,808,730 dollars. Those organizations support 1,771 full-time equivalent jobs in Idaho, added more than 40 million dollars to local household income, generated over three million dollars for local government revenues and added more than 3.7 million to Idaho state government revenues. We funded 189 grants, costing a total of 606,336 dollars, which means that the state government revenue generated is the return on investment of 620 percent overall or 1,240 percent just for Idaho if you factor in that half of our grants budget comes from the National Endowment for the Arts and is not a state expense. And, again, these are not my numbers. I plugged in publicly available data to create this report, which presents reasonable estimates based on average data from around the country. So, you can see the enormous positive impact that the nonprofit arts has on the region 's economy. And that concludes my presentation today. I appreciate the opportunity to be here. If you have any questions I will try to answer them or just chat with me after the meeting. Thank you very much. De Weerd: Thank you for your presentation. Council, any questions? Thank you very much. B. Meridian Arts Commission Annual Report Mauldin: Hi. De Weerd: Good evening. Mauldin: Thank you, Mayor Tammy and Council, for having us to present here tonight. I'm Leslie Mauldin, I'm chair of the Arts Commission and I'm going to hold my notebook like a musician, because I'm more comfortable that way. I would love to give a special thank you to Stuart Weiser whom you just heard talking -- taking the time to be with us to share the compelling study on the arts and their economic impact . Mr. Weiser has a wide range of experience in the arts, both administrative and artistic. He is a musician by training. He's a conductor and I have had the privilege of working with him on stage as a singer with him being the conductor with Opera Idaho. He has been in symphony orchestras in Pennsylvania, the Carolinas and Oregon and served on the staff of the New Meridian City Council Meeting Agenda February 26, 2019 – Page 63 of 340 Meridian City Council February 12, 2019 Page 59 of 103 York -- New Jersey Symphony, Long Island Philharmonic and here in the west at the Aspen Music Festival. He is the development director for the Boise Philharmonic, which is what originally brought him to Boise 11 years ago and now he is a frequent guest speaker on topic of fundraising, finance or development and as you heard tonight the impact of the nonprofit arts. Along with his music education, he holds a BA from the State University of New York College of Sedonia and a masters of science degree in leadership and business ethics from Duquesne. I find that an interesting combination. So, we are very fortunate to have had him here and to have him serving with the Idaho Commission on the Arts. As you can see several of my fellow art commissioners are here with us this evening and I would like to invite them forward to introduce themselves. Come on down. Barnes: I am Stephanie Barnes and I have served on the art commission for the last five years. I am an insurance agent. I have also insured the city at some point. I have worked with Bill. I also play in a band play. I play bass guitar and sing in the local country western and rock band Sweet Briar and I'm just going to give you a little fun fact. In 2015, because that's the latest year that they have information for, 66 percent of adults in the United States attended a visual or performing arts event or went to the movies. In Idaho that was 76 percent, which beats out Oregon, California, Florida, New York, Pennsylvania, Nevada and many other states. Peters: Hi. I'm Jessica Peters. I'm a newer member of the arts commission. I'm excited to be starting my second year here. I have been an Idaho resident for about seven and a half years and I have lived in Meridian for about five years with my husband and my two stepsons. My family of origin is filled with artists, musicians, performers and writers and I also work with the written word. I thought you might be interested to learn that in 2015 43 percent of adults in the United States read plays, poetry, short stories or novels and 45 percent of adults in the United States personally performed or created art. In Idaho those numbers for reading literature and performing or creating art were 56 percent. That's more than in Washington, California, Nevada, Florida, Pennsylvania, New York and many other states that year. Zahn Griffith: Thank you, Mayor Tammy and Council for having us here. I'm Bonnie Zahn Griffith, I'm the vice-chair for the arts commission and I have been a resident of the city of Meridian for the past four and a half years. I came here from Montana , thankfully, for some warmer weather and thoroughly -- thoroughly enjoying the area and the fact that we have an arts commission and interest in the arts in the community. So, just as I -- reiterating something that -- this is already said. The national nonprofit arts generates 13 billion dollars in revenue based on income taxes and payroll taxes . The budget for the National Endowment of the Arts is, by comparison, about 150 million. So, if you compare that return it's 88 dollars for every dollar spent by this endowment of the arts. So, it's a pretty huge effect. Thank you so much. Sullivan: Hello. I am Dr. Jennifer Sullivan and I am an Idaho native. I have two degrees in violin performance from the Eastman School of Music and a doctorate from the University of Oregon in violin performance and arts administration. Currently I'm the development director for Idaho Regional Ballet. I'm artistic director of Axial Music, a small Meridian City Council Meeting Agenda February 26, 2019 – Page 64 of 340 Meridian City Council February 12, 2019 Page 60 of 103 business that I own here in Meridian. I have previously been the string department head at the Treasure Valley Community College, Northwest Nazarene University, and Sun Valley Summer Symphony. I consider it a great honor and responsibility to be a member of the Meridian Arts Commission, the strategic planning committee and to be the liaison to the Meridian Symphony. The arts play a powerful role in my entire family and I was delighted when my ten year old daughter brought home a composition assignment from school one day and it's titled modern art city. You will find this in your packet and this essay describes from her viewpoint what a modern city should look like. I hope you enjoy this interpretation of a young person's vision and the author is sitting here with us tonight. Sonya, would you stand up. Thank you for your time and for allowing us to present today. I look forward to our future discussions. Mauldin: Thank you, commissioners. We have so many new commissioners I thought we would just have them introduce themselves, instead of me just saying -- saying their name. So, that was -- that was fun. I would also like to thank Axial Music for the performance. You noticed there were two players as you were coming into chambers tonight. That was, of course, Dr. Jennifer Sullivan, who sits on the council -- on the commission and her student Rachael Parker. So, I would like to thank them and hope that you enjoyed it. De Weerd: Yes. Thank you. It was lovely. Mauldin: And since they all gave a fun fact I'm going to give one that from -- because I like sports and music, so I'm going to give one from the sports world. In a typical year 17 million fans attend NFL games. That's impressive. But not so much when compared to 24 million that attend symphony orchestra concerts nationwide. Lots of people listening to music. I would also like to thank staff members Emily Kane and Hillary Blackstone for the wonderful ongoing assistance to the arts commission. Thanks to Hillary's efforts our annual report -- report is included in your package to read at your leisure, but we would like to share the highlights in a brief overview of our 2018. We have had some personnel changes on MAC as I pointed out before in the last year and we are so grateful for our past commissioners and the impact that they continue to have on the arts in reading in the valley. You have already met them, our newest members, and we have a great group of people. It's a good dynamic on the commission right now. I'm very excited about it. Thank you for the continued opportunity to serve in this capacity. In 2018 we had over one hundred artists display their artwork in Initial Point Gallery here in City Hall and the gallery continues to grow its reputation. We also had two of our Concerts on Broadway to integrate student outreach and to their commitment to the concert seasons this year. Avenue B provided workshops for the young performers of Treasure Valley Children Theatre and we are -- we are proud to partner with the Meridian Boys and Girls Club to bring Jeffrey Castle, who is a rock violinist and he did two solo sessions for the kids over there and just had a huge impact. They were all saying I want to play the violin. I don't know what the parents were thinking, but they were so excited and Jeffrey is wonderful. So, we were really happy to be able to bring that. And Avenue B invited TVCT's younger members to join -- join the band for the final number at the main stage and they sang and danced, along with Avenue B to an Abba song. So, that was a lot of fun. They did a great Meridian City Council Meeting Agenda February 26, 2019 – Page 65 of 340 Meridian City Council February 12, 2019 Page 61 of 103 job. Meridian Art Week is in it's -- we are only in our third year, but we continue to foster the growth as a signature event and last year we experimented with opening up the chalk art competition to the public and we got really, really good community engagement and a great response and some beautiful artwork. It hurts my heart, though, because it -- it goes away. Luckily we have photographers to take beautiful pictures, so that we can remember that beautiful chalk art and we are going to continue to grow our partners and offering for Art Week in 2019. We also in the park held dedications for Journey of Heroes at Heroes Park and Far and Wide at the Meridian Mill, thanks to partnerships with the Parks Department and Meridian Development Corporation. The Treasure Valley Childrens Theatre continues to have a powerful reach with students throughout the valley and last year they had nearly 16,000 attendees and so we know that that had a fiscal impact, given what Stuart just told us. People going to dinner, getting -- there is lots of babysitters needed for that group I -- I could imagine. So, we are excited to say that just this last month they moved into their new home in south downtown Meridian, just off Penwood. So, we were so happy that they were able to find a committed space and they were able to stay with us here in Meridian. Mayor Tammy, Council, thank you again for your time here this evening and for your dedication to the arts in Meridian. I would also like to thank, once again, Mr. Weiser for joining us and hopefully his presentation helped us further define and bring understanding to the value that the arts has in our community and on our economy. It is also our hope that we have more clearly shared our vision for how the Meridian Arts Commission helps to make the City of Meridian a more wonderful place to live, work and raise a family. We will be working with Mayor Tammy and our Council liaison Joe Borton as we -- to advise us as we develop a plan for incremental budget increases over the next five years that will correspond with our new strategic plan . That will continue to build upon and give potential to add further positive impact on the arts to our community. We look forward to sharing this with all of you in budget discussions, but on a personal note when I first got invited by Mayor Tammy to join the commission, the late former Councilman Keith Bird was our -- our liaison and it was my privilege and honor to serve with that splendid human being . Just -- he has a heart as big as you can imagine and it was wonderful and also it's with a little bit of sadness in my heart that I -- I give this report realizing that it's the last annual report up here with Mayor Tammy sitting in that chair. Thank you. It's been my honor, my privilege and your love for this city has made me want to just stay here. So, thank you. De Weerd: Thank you, Leslie. Mauldin: Thank you again for the opportunity to be here tonight and we will stand for questions. De Weerd: Council, do you have questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Meridian City Council Meeting Agenda February 26, 2019 – Page 66 of 340 Meridian City Council February 12, 2019 Page 62 of 103 Cavener: Not a question, just want to say your enthusiasm for the arts is contagious. We are very lucky to have you as a great ambassador. I just wanted to compliment you on bringing your commission with you. I don't think that we have ever had something like that and I thought it was a great way to meet the commissioners and have you kind of personalize the arts each kind of introducing yourself. I just thought it was a great way -- at least for me as a Council Member to get a good sense as to who those people are and what you bring to the table. So, great idea, we really appreciate you being here tonight. Mauldin: Thank you. Cavener: We are sorry it took so long to get you guys on the agenda. Mauldin: Oh, no problem. Thanks for being flexible. We needed to be at the report so that Stuart could join us, so thank you very much. De Weerd: They just didn't know what they were asking when they wanted to be towards the end. Mauldin: I mean the dedication that -- the standing up and I -- I would -- I'm not a good sitter, so -- De Weerd: Well, we thank your commission for being here and for your leadership. Certainly to Hillary. The upstairs art gallery continues to just be -- I think second to none and I -- I talk to the artists and -- and they are so thrilled with the professionalism, the -- the process of space and, Bonnie, I know you are not a one person show, but the time and effort and detail and the work you put together with Hillary and the rest of the commission is -- I mean that's the most time intensive of anything on our arts commission, but all of you bring your talents and your contacts and your passion to the city that does continue to make it a premier place to live and we thank you for that dedication to adding to the culture that we have in this community. So, thank you for being here and thank you, Leslie. Appreciate your kind words. Mauldin: Thank you. De Weerd: Okay. Thank you. Okay. Council, yes, let's take a break and -- ten minutes? (Recess: 6:20 p.m. to 6:39 p.m.) B. Finance Department Quarterly Update De Weerd: We are back in session and so I will go ahead and turn this over to Mr. Lavoie, who is going to give us a presentation on the Finance Department quarterly update. Lavoie: Madam Mayor, Members of the Council, again, appreciate the opportunity to present to you our quarterly presentation. Tonight's presentation will be -- will be on our Meridian City Council Meeting Agenda February 26, 2019 – Page 67 of 340 Meridian City Council February 12, 2019 Page 63 of 103 fiscal year 2018 results. Fiscal year 2018 results are in the audit report. Just let you know it will be published this Friday, so we will be sending out an e-mail to you with the latest update on the audit report. I will give you a hint, a clean audit again. Go team. So, if you have any questions about 2018's results, please, stop by the Finance Department, we are happy to answer any questions for you. Believe it or not we are already four and a half months into fiscal '19, so we are already preparing for the -- the audit coming up here and I'm going to go through this report pretty quickly. I know the time and you guys have been here a while, so, please, let me know if you have any questions about '18 results. We are more than happy to talk to you in detail back in the office, but I will go through this pretty quick, again, show you our agent results, what we do -- this is our annual, quote, unquote, report card, it shows you our budget to actuals, kind of lets you know how we are doing from a budgetary standpoint, you know, and in giving you our opinions on our results and our projections, looking at our fund balances for our Enterprise Fund and General Fund. We will take a look at our top revenue sources, top expense sources and, then, give you a heads up of what we will be presenting in our next quarterly update in May. So, with that we will go ahead and get this started. First thing we are going to look at is the General Fund revenues. General Fund finished at 19 percent higher than we budgeted. So, again, that's a good side of the fence to be on. Our goal is always to be a hundred -- right around a hundred percent, but, again, it's our best opportunity here. The largest percentage difference you will see on the screen is going to be impact fees and licenses and permits and that is a direct impact from the permits and the projects that we approve here weekly. We had a phenomenal fiscal year '18. We were just a few permits short of our record breaking number of a little over 3,100. So, again, we don't project revenues at record breaking numbers. We are more conservative. So, that's why you see those variances so great. Again, we will analyze the data. We retune our projections every year, but fiscal year '18 -- when you see 340 percent greater than what we budgeted, that's because we always have record breaking permits. So, again, I'm not surprised by that. We present a conservative approach based on the averages. Last year was an anomaly. Our property taxes at 1.7 percent of budget. Again, that's what we are shooting for. We are looking for that -- within five percent variance, plus-minus. Usually on the plus side is what we want. So, I'm happy with that. Again, property taxes. Our largest revenue source, as you can see on this slide -- so, for us to get that to be within two percent we are very happy with that. Again, we will continue to analyze the data and retune our projections every year. Again, this is kind of our report card to you to show you how we did. First thing we are going to look at now is the General Fund expenses. General Fund personnel ended up at 90 percent of total budget. So, again, it's not too far off from our average . Our average is 96 percent and I will explain why we kind of missed the target on this one. The biggest difference you will see on there is Comdev, 72 percent of what we budgeted. Big transition going from contract to in house. So, we are not going to spend all the budget yet, because we are still hiring. So, that's why you will see that big difference. So, we are okay with that amount in that figure. The largest gap in dollar variances is the Police Department, a little over 1.2 million left behind. The last time I checked we had ten vacancies. That's all vacancies. That is all timing again. It's a tight labor market, so we are not too surprised by that, but on the flip side the police have the second best spend rate at 91.6 percent. So, it might be a large value, but, again, they had the second best spend rate. So, just imagine what they would Meridian City Council Meeting Agenda February 26, 2019 – Page 68 of 340 Meridian City Council February 12, 2019 Page 64 of 103 have done if they had the capabilities of hiring those individuals at a timely basis. So, again, nothing too alarming on this. I think everything looks good from a personnel standpoint. Operating came in at 89.2 percent for the budget. Our average is 88 percent over the last three years. So, we are right on par. But, again, we would like to get it closer to that 95 percent, so we are going to retune and relook how -- how we budget our operating expense, see if we can dial that in a little bit. You will see Comdev at 113 percent. Again, that's a good thing for fiscal '18. Going forward it won't be the case. Fiscal '18 was based on a contract based model. So , every time expenses went up your revenue went up. We won't be able to apply that same rule of thumb going forward. So, now we are going to want to see expenditures -- expenditures right around that hundred percent mark, revenue a hundred percent. So, again, that's a good problem to have for fiscal '18. Fiscal '19 we don't want to have that problem. And, then, the last item for us in General Fund is going to be the capital. Capital spent 45.9 percent. You can see we left about ten million on the table or unspent between 18 million and the eight. We are okay with that. The city departments have requested 8.8 million of that ten million to be carried into fiscal '19. Unfinished projects. Fire station -- or park development. Fire stations. So, again, we are okay with that, because they are going to spend 8.8 of the ten million this fiscal year. This is just a quick summary of the General Fund that we presented. Again, revenues 19 percent higher. Mainly due to the growth in property taxes was at 101.7, so everything else is attributed to growth and you see the expenditures. Again, we are on the right side of the fence on all these lines. Revenue. We want it to be higher than budget. That's a good problem. Expenditures. We want to actually be lower than budget. All great problems to have. But, again, we are going to learn from this and continue to fine tune our budgeting and forecasting approach. We are going to do the same approach to the Enterprise Fund. The Enterprise Fund revenues, they ended the year at 26 percent higher than we budgeted and I can lean on the General Fund examples, mainly due to growth. The amount of permits and the contracts that we approved here at the city, you will see that these assessment s, the two middle columns, they averaged 78 percent higher than what we expected and that's right along with the impact fees and the permits. So, again, we are not too surprised by that. Sewer sales, you can see we almost nailed that one a hundred percent perfect. Water was a little bit lower than we projected. Again, we will tweak our adjustments accordingly. And I don't think there is anything too alarming on this one. We are pretty happy with the results and move -- again, like I said, we will continue to watch the assessment revenue as we approve the contracts and developments here on a weekly basis . Expenditures for the Enterprise Fund. The Enterprise Fund ended personnel at 88 percent. Their average is actually 89 percent. The largest variance you will see on here is our Public Works. You will see that they left about a half a million dollars on the table . They did have some vacancies during fiscal year 2018. So, hopefully, we will see the number get closer to 95'ish percent in 2019 as we fill those positions. Operating came in at 81.2 percent. Again, the largest gap here is the Public Works Department. They left 700,000 on the table or 46 percent. Their team has requested 80 percent of that, about 500,000 of that, to be carried into fiscal '19. So, even though they didn't spend it in '18, they will spend it in '19. We will continue to work on our operating. The water department 95.7 percent. Those were great numbers to shoot for. So, that's what we are going to put as a target to see if we can achieve those kind of numbers. And, then, the capital for the Enterprise Meridian City Council Meeting Agenda February 26, 2019 – Page 69 of 340 Meridian City Council February 12, 2019 Page 65 of 103 Fund 71 percent. They spent 41 million dollars in fiscal '18. I don't have to tell you about all the projects going on out there, but that's a huge project over there. You will see that there is 17 million, quote, unquote, not spent. I think the number here -- they are asking for 15.9 of that million to be brought into '19. So, you can see the majority of it will still be spent over the two year span. So, great projects going on and, again, nothing that we are concerned about. The production over there is going well. Like we did with the General Fund, here is the overall summary of the Enterprise Fund. Good problems to have. The actual for revenue is higher than the budget. The actual for the expenditure -- expenditures are lower than the budget. Again, all good problems to have. So, with all these results the question is how does this impact our General Fund balance. So, this is the results. The General Fund will add 10.9 million to the General Fund balance. Again, I spoke to you 8.8 of that we are taking into fiscal '19. So, you can consider 8.8 of the ten million already gone. So, we added about two'ish million to the fund balance. It's going to be -- community development is going to be a large impact. You can see they did 3.2 of that alone. So, again, what is our fund balance fiscal year ending. We are at 64.3 million. A lot of that's already spoken for. Again, the 8.8 is General Fund carry forward. We have reserves. But that's where the General Fund resides at this moment as a fiscal year 2018 year end. We are going to do the exact same thing for the Enterprise Fund. How did they fare? Again, they had a great capital expenditure year, like -- and these are all approaches that we have been supporting and promoting for the last ten years. Save and spend. Save and spend. We are in the spend mode, guys. So, we spent ten million -- 10.9 million of our fund balance to make the fiscal year go through, but that's okay. We have been saving for this day. They still have a balance of 39.5. Again, 17 of that's going to be carried into '19. You know, we have all this in our financial projections that we should -- you know, we will be good, we will be able to complete the projects over at the treatment plant accordingly. Top fund -- top revenue sources for the General Fund. I don't think this will be too much of a surprise to you, but in the last few years property taxes by far the greatest for the General Fund. Building permits. Cyclical. Right now we are still in a strong growth period, so they are going to be strong for us and along with the impact fees. Top expenditure sources for the General Fund. I don't think it's a surprise to you it's going to be our personnel for our fire and police. They are our largest departments, they are our largest divisions, so it's not too -- too big of a surprise there for us. Same thing for the Enterprise Fund. What's the largest revenue sources. Right now it is going to be sewer revenues and sewer assessments, but normally it is going to be sewer revenue use and water revenue use. Those are our normal largest revenue producers. Just this past year we have had huge permit numbers, so our sewer revenues for assessments were higher than our water revenues in this case. And those expenditures for the Enterprise Fund I don't think it's a surprise it's going to be capital over at the treatment plant. It's a big -- big expenditure, along with water. They will always be our two largest investments and that's a great thing for the city. So, what -- what that -- that's what we -- in our fiscal '18 recap for you is our fiscal year '18 actual results, kind of the report card for you guys. Our fund balances, where we reside as of 9/30/2018. Again, all this information will be in the audit report that I submit to you guys later this week and , then, we showed you our revenue sources and expenditures. Next time I meet with you it will be May. We will give you some -- more of a demographic approach, what do the numbers look like, how are we doing with our growth projections of population , permit sales and Meridian City Council Meeting Agenda February 26, 2019 – Page 70 of 340 Meridian City Council February 12, 2019 Page 66 of 103 things like that. Again, as a reminder I will send out the audit report when I get it. It should be later this week and with that I stand for any questions. And as always stop by anytime, we can answer questions in more detail if you wish. De Weerd: Thank you, Todd. Council, any questions? Lavoie: Thank you. C. Police: Proposed Vehicle Immobilization (Booting) Ordinance De Weerd: Thank you. Okay. Item 8-C is under our Police Department and Legal. Let's talk booting. Booting. Kane: Madam Mayor, Members of Council, I'm Emily Kane. I'm a deputy city attorney here. I'm joined by Lieutenant Scott Colaianni from the police department and we are here to talk to you about a proposed booting ordinance. Booting is an industry that is gaining popularity in Meridian as we grow, which is pretty typical. We have been working on a regulatory ordinance, both internally with the Police Department and my office and C.Jay and Nancy in the clerk's office. We have met with some -- the two business owners that provide booting services in Meridian. Case Parking Enforcement, who has a representative here today. Deep Six Parking and Security Services. And we have looked at other cities' experiences, especially Boise's. They have a good roadmap. They have a good track record. And as -- since they are close that would provide some consistency across the valley. Our objectives in working on this ordinance were to bring some consistency and clarity and regulation. The state legislature last year did add booting to one of the available parking enforcement options, along with towing, so it is clearly legal. However, there are some -- there are some areas where adding regulations or clarifying regulations would make it clear everybody's role in a particular situation and a level playing field for everyone with regard to booting. Our other objectives were public safety. We are looking at a situation where vehicle owners are approached alone, sometimes at night, and sometimes they are minors or vulnerable -- vulnerable parties and consumer protection issues. So, to set release fees to be -- to be the same for everybody or at least have a limit, so that those release fees don't change or go up depending on the circumstances. Add some due process protections for vehicle owners, some signage requirements, so that -- that people are notified of what the expectation is when they enter a particular property. We added a property protection component, so that both vehicles that are booted and also the booting equipment that is used is protected , so that people don't drive off with the boots still on their car and damage that equipment. That wouldn't be allowed under this ordinance . So, our -- the draft that we have for you it has -- it incorporates licensing requirements for people who are doing booting for all the personnel that are doing that and it adds those regulations to meet those objectives. As I said, we met with these two stakeholders, the two booting companies and we talked about a number of issues that they had. It was a really productive conversation, a really educational conversation, certainly for me. We learned a lot about how -- how it works and kind of worked our ordinance draft to be more accommodating to fit their business model. So, just to quickly go through this, they -- we started with making it so that you Meridian City Council Meeting Agenda February 26, 2019 – Page 71 of 340 Meridian City Council February 12, 2019 Page 67 of 103 could not tow a vehicle that had already been booted for I believe 48 hours and in working with them we realized that there were some reasons that you -- you might want to both boot and, then, tow a vehicle. Certainly not right away. That was what we were really trying to prevent was a practice where the car is booted, immediately the tow truck is called and they recuperate both of those fees. What we learned is really they are not interested in doing that, they are just -- if the boot doesn't work they need the option to remove the vehicle. So, a 12 hour window is -- we figured was adequate to accomplish both of those objectives. We started with -- our original draft said one boot per vehicle. There are some instances where one is not adequate to get the job done , but really what we were trying to achieve was that there would be only one release fee per vehicle and so that was amenable to everybody, so we -- more than one boot would actually still be allowed under this draft, but there would only be one release fee allowed. There would be a limitation on the fee that the companies could charge to release the boot. We learned that about a hundred dollars is the industry standard or right below that. So, this draft incorporates a one hundred dollar limit on that release fee. We started by saying that the booting vehicle that responds to the scene, these have a lighted sign and both of them said, oh, please, no. That's silly. And so we agreed that reflective would be okay, just to make it so that the vehicle owners could be assured that they are dealing with a legitimate party, a licensed professional. The -- we talked a lot about whether cars could be booted in the fire lane or in a disabled parking spot. We started out by saying no way, if you want to deal with cars in these places, then, you need to have them towed. But what we learned is that that's not really an effective parking mechanism -- parking enforcement mechanism, because people, basically, see or hear the tow truck coming and run out and move their car. So, in order to deter people from parking in the fire lane or in a disabled parking spot, the boot can go on and what we kind of negotiated was that the booting company would need to stay in that area, so they would stay there so that when the people came to move their car, then, they could deal with that parking enforcement situation on the spot and it would prevent the situation that we are worried about that we would need the fire lane -- that someone would need the disabled parking spot, but there is a car blocking it, which we don't want that, we don't want to permanently mobilize vehicles in fire lanes and disabled parking spots, but what we have learned is that this parking enforcement mechanism is really to deter people from parking in the fire lane s. The idea is if you park in the fire lane, the car is booted and you have to pay to have it removed, you wouldn't do it again. So, it's sort of like parking tickets, but it's, obviously, a private transaction. So, our draft incorporates that allowance that you can boot in the fire lane, you can boot in the disabled parking spots, but you need to stay right there. We talked a little bit about response time. We initially said be there in 30 minutes, but in talking about how big Meridian has gotten, sometimes that's not always feasible. So, an hour we -- this draft incorporates a provision that says the booting companies need to respond within an hour of being called . We talked about signage. At the property sites. The state code provision says that it needs to be in a consp icuous location, so there is some room left for interpretation. There is not always clear signs. So, this ordinance says that each entrance to the property. We talked about particular wording that needs to be on there and incorporated some flexibility. This ordinance draft does incorporate some standards for the signs to talk about how big the letters need to be, it needs to be white and red, so that it stands out, so that it's not a surprise. So, this last issue, the Meridian City Council Meeting Agenda February 26, 2019 – Page 72 of 340 Meridian City Council February 12, 2019 Page 68 of 103 ordinance draft we wrote the disqualifying criminal history provisions -- well, to take a step back, we, as a condition of the license, the booting professionals do need to undergo a background check and similar to our mobile sales units or our door-to-door salesmen, they wouldn't -- there is a list of disqualifying crimes that if you had that in your history that would disqualify you from the license. Similar to -- well, exactly like our mobile sales unit, there is a five year window within which the certain crimes cannot be on your record. There was kind of some debate about whether that should be five years or three years and I think this is the only -- the major situation or the major provision that we still don't have consensus on with regard to the booting companies, whether it shoul d be five years or three years. So, our recommendation is that that five years stay the same to be consistent with mobile sales unit and because, as I said, we are dealing with vulnerable people at all hours of the night. So , it's our recommendation and that of the Police Department that that stay at five years. And Scott can talk more about that if we need to. Our process so far -- we sent a draft ordinance to the stakeholders, including the property managers around town of apartments. We, as I said, met with the owners of the parking enforcement companies. We are here tonight and, then, the next steps that we would recommend would be to have a public hearing on the proposed ordinance, have the first, second and third reading and at that point, since we are talking about adding background checks and a fingerprint requirement, we would need to reach out to Idaho State Police and they reach out to the FBI, so that we can be authorized to add that to our ordinance. So, that's a little extra step that we would need to have in there. We would be adopting an application fee, so that's part of the process. And, then, we would propose an effective date of May 1. Colaianni: So, if I could jump in and just give you a little bit of context on how we got here. So, apartment complexes. We approve apartment complexes. They get built and many times there isn't enough parking for visitors or people that park there shouldn't be parking in certain spots, handicapped spots. They don't have the pass to park in certain areas and so the apartment complexes have property management companies that, then, contract out to these booting companies to manage their parking problems within the development and although well and fine, what it's led to is now the police are being called to some of these situations, because there has been arguments about this got damaged, you can't put this here I was parked here. I have a pass and so now we are getting involved. So, this is causing us a little bit of heartache and that we are having to become a party to this dispute and so there is going to be more apartments coming online, everybody in front of us knows that, right? Lots more. And so our expectation is that this -- this problem could grow without some sideboards. So, our goal was to put something together and not to impede businesses or property owners ' rights to manage this, but to give it some sideboard so we can intervene, because we are taking money from people in parking lots at night and they may be kids, they may be, you know, older people we are taking credit cards or checks and so we need to have something in place to kind of guide us to allow us to manage this and if they damage these people's property let's step in and say you can't do that either. I mean it works both ways and so we are looking forward to put this ordinance together. The word flow is already built. We have it for the mobile sales licenses. The disqualifiers are there. The forms are there. The process is there. I review all those. We have had no problems with the mobile sales licenses since we put Meridian City Council Meeting Agenda February 26, 2019 – Page 73 of 340 Meridian City Council February 12, 2019 Page 69 of 103 that ordinance into effect on the five year timeline. It's worked very well. And so we think this would fit nicely in there. The clerk's office has assured us this won't be a huge burden, because there isn't that many booting companies. We do hundreds of mobile sales licenses. There is not that many booting companies right now. So, I don't think it's going to be a tremendous amount of additional work and I think this is a fair balance between business and property rights and government making sure we are taking care of our citizens and that everybody is playing by the rules and being duly notified of, you know, what it's going to cost if I park here and I shouldn't . Just kind of preemptive, the longer term goal is, you know, maybe we need to take a look at apartment complexes and make sure that we are asking for more -- extra parking and our UDCs are looking at those things to create more space for those people that are visiting. As they get bigger and bigger and bigger, you know, a lot of these garages they put in their people put their stuff in there and they don't park in them, so that's kind of how we got here. So, I guess we will stand for questions. I do think someone has really stuck out his time here, Nathan, to be here for Case. Milam: Madam Mayor? Oh, sorry. Really nice job on this you guys. Nice good teamwork and I read through it earlier and it all seems to make a lot of sense and doesn't look like you missed the whole lot. I guess one concern that I ha ve is the 12 hours, I know you said you started at 48 and I realize that they -- they might need their parking, but what if somebody is out of town or, you know, I don't know. I guess I had a personal experience not that long ago where I was out at a conference and something happened with a vehic le that I owned while I was gone and I found out on my way home that it had been towed and so, yeah, I guess it -- unless there is -- unless there is some other kind of notification other than just the boot, if that person has left and isn't -- doesn't see the car within 12 hours, now they are paying the hundred dollar boot and a 300 , 400 dollar tow bill. So, I'm a little -- I'm a little concerned about that. De Weerd: Was there a question in that? I was trying to capture what that might have been. Colaianni: I think I would -- I would agree with you -- yes. De Weerd: Hey, Scott, can you use the other mic. Apparently Mr. Palmer can't hear with the -- with the mic you were using. Colaianni: Okay. De Weerd: And he is -- he is on the phone. Colaianni: Okay. I was -- I was literally looking for him. I'm like, wait, what? Yes. And so to answer your question, I don't know if it was a question, but that could happen. Yes. Milam: Yeah. Okay. So, I guess the question part -- part of it was is there any other way that they get in touch with the vehicle owner, other than just booting it ? They don't try to reach the owner -- Meridian City Council Meeting Agenda February 26, 2019 – Page 74 of 340 Meridian City Council February 12, 2019 Page 70 of 103 Colaianni: No. So, I -- they put the boot on and, then, there is a document that goes in the windshield -- Milam: Right. Colaianni: -- as to who to call it and -- when you come up to your car. So, if you don't ever come up to your car, you're gone, you're out of town and you have illegally parked it, yeah. Milam: I would like to see that 24 hour -- changed to 24 hours and I think that's a medium that -- in between, but -- De Weerd: You did get that, if he is -- if you're illegally parked. Milam: I know. Colaianni: That's -- that's -- that's the right word if they are illegally parked or -- you know, I mean that's -- that's the penalty. Nary: Excuse me, Madam Mayor? De Weerd: Mr. Nary. Nary: I don't know if this helps or hurts the -- the conversation on that, but we do have regulations on how much time has to pass before you can tow a car off the street, but I don't believe they have the same length of time to tow a car off a private parking lot. They just have to provide notice. So, they don't have to give you 12 hours if you park illegally in a private parking lot anyway. So, I don't know if, really, it -- and I may be wrong, but my recollection is there is no requirement, they just have to provide notice. Milam: Okay. So, Madam Mayor, I guess to clarify, the only place that these boots are being used is on private property? Colaianni: Correct. Nary: Yes. Milam: I'm fine with -- Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: A couple of -- a couple of questions I guess. The first part is kind of lead to criminal versus civil. So, my understanding is that our police department is enforcing the criminal action if someone parks in a fire lane or in a handicap spot , so I'm trying to wrap Meridian City Council Meeting Agenda February 26, 2019 – Page 75 of 340 Meridian City Council February 12, 2019 Page 71 of 103 my head around why we are having a civil business booting people for being in violation of city law. Kane: Madam Mayor, Council Member Cavener, we did talk about that a little bit, the role of the police and these private parking enforcement companies. It's really a matter of resources. So, we talked about really you can't have it both ways. You can 't boot a car that's in the handicapped spot and, then, call the police and have them come and ticket the vehicle and pile on and pile on. It's, essentially, a choice. So, you can -- you -- it's one or the other. Either -- and same in the fire lane. So, it -- if an apartment complex has chosen this as its method of enforcement for those -- for those particular violations, then, that is what they have chosen to do and it's still a violation of law. However, the -- I guess the issue is that they can call the police and they could respond, because they have the time in two minutes and they are there to issue the ticket and that works great, but in the instance where everybody is busy or far away and it takes 45 minutes or an hour to get there, because it's a pretty low priority on the triage on some days, so it -- it's just not an effective tool for parking enforcement. So, it's -- it's we -- we talked about we don't -- we don't want to end up in a situation where the police are the private parking enforce rs, so you're -- you're right that you could do either one, but that we talked to -- according to the parking companies, the parking enforcement companies, this is a really common issue that people are facing when they run out of parking, people feel free to just borrow the fire lane or, you know, have a party and you just fill up the fire lane or I'm just, you know, dropping off the groceries. So, I borrow the handicapped spot or just that people don't care and park wherever they would like. So, this is really -- it -- the boot is really intended to be a short term fix. So, it's an immediate -- it's clearly an immediate problem for the vehicle owner that gets taken care of quickly, without having to go off site to deal with the tow, without having to wait for the police or bring the police into it. Cavener: Madam Mayor, follow up. Thank you, Madam Mayor. Emily, I appreciate I think where you guys are coming from about limited resources that our police have and maybe what's the best use of their time. Likewise, I guess the inverse is equally concerning for me is that we are now letting a civil business handle enforcement over something that is our laws and I -- from a citizen perspective I -- I don't know if -- if I'm a citizen who gets booted for parking in a fire lane. Well, now I'm wondering why the city is in the business of booting my car, but that's not the case, but I think that our citizens believe that there is laws and, then, there is civil issues and this -- boots are very much a civil issue. So, I'm not quite sure that I have got my head wrapped around that piece and I don't know if that's a piece that I'm -- I'm fully in comfort -- comfortable doing. I guess, Madam Mayor, a question, then, is what -- if I park in a handicap spot or I park in a fire lane, what's my citation and what's -- what's the cost of that ticket to me? Kane: Do you know the -- Colaianni: I don't know off the top of my head. De Weerd: You need to say that in the microphone. Meridian City Council Meeting Agenda February 26, 2019 – Page 76 of 340 Meridian City Council February 12, 2019 Page 72 of 103 Colaianni: A hundred and fifty-seven. De Weerd: Thank you. Nary: So -- so, Madam Mayor? De Weerd: Mr. Nary. Nary: Madam Mayor, Members of the Council, Council Member Cavener, again, I don't -- I don't know if this answers your question. Remember, these are still private property; right? So, this is places that are not public property. So , it's not a school or somewhere else that a fire lane might be, this is a shopping center or an apartment complex. So, it's still their property and how they enforce it. Yes, we could cite and there are provisions in the code that allow citations. It certainly is not a routine practice for the police to patrol a parking lot unless there is a call. So, this only prohibits towing and booting, not towing and ticketing. So, they still could receive a ticket for it, but it's their private property enforcement mechanism to keep their parking lot turnover and all of that. So , it's not really like they are two different things, it's just two different -- two different methods. I mean the city of Boise has had booting for 25 years and if you look back at the ordinance -- I was just looking at it before they started talking -- the ordinance was passed in 1993 and to date myself I'm the one that wrote it in 1993. And so it was a problem. This exact problem that -- that they -- our police are experiencing now here are the same problems that existed in 1993. So, this is a great attempt to get in front of that before it becomes more of an issue and there is a template that already exists that does work. So, it has worked very well in Boise and they have regulations that handled -- it's handled very routinely now and so I think we do have a good model that's worked. They, obviously, have amended it over -- over time, but many of the things in there are things that existed then, that we are seeing now, so -- so it can work. De Weerd: Chief. Lavey: Madam Mayor, I apologize if this was covered already, but, you know, we were in a -- a no man's land for a while, because there was that argument about whether this was civil, whether this was criminal, was there an ordinance, was this vandalism, was a civil -- civil penalty and, then, the state legislature made it lawful to boot cars and so there is a state code out there now and without having some sort of perimeter or side rails on it, it's kind of like scooters, it goes -- it goes haywire and we need to have some sort of roadmap in place that says if you're going to do this this is what we expect in our city. If you don't, then, you're going to have what you have currently with the tow companies and I just got a complaint today of a 475 dollar tow bill, that's because there is no parameters in place and so we can not do this, but we need to make it clear right now, then , that we are going to say this is a civil agreement between the apartments and the companies and, then, when the people damage these cars -- I mean damage these boots, we are not going to take a criminal report. We need to make that clear right now, because that is the problem that we are running into is people are getting booted, they are not liking it, they are -- they are damaging property and -- and if we want to say, okay, well, then, tack that Meridian City Council Meeting Agenda February 26, 2019 – Page 77 of 340 Meridian City Council February 12, 2019 Page 73 of 103 on to the price of the fine, we need to decide that. But the ordinance was to put some parameters in place, to put some realness into the situation and that 's really how Boise had to get control of their -- their ordinance, because everybody was willy nilly doing it and they had to put the ordinance in place to be able to get some control. So, to prevent the chaos this is what is in front of you today. Cavener: Madam Mayor? And, chief, I'm not suggesting that we -- we don't do this. I think this is important. I just -- I have real concerns about how we are blurring those lines between criminal and civil. Madam Mayor, I did have one additional question, though, about Item 3-3-3L, which calls for having two forms of payment. I think that's really appropriate. I guess the -- I don't know if the committee had any conversations about if the vendor would, then, charge an additional fee to process a noncash payment. I know you see that across the country is that, you know, you got to give me a hundred bucks. Oh, you have only got a credit card, well, it's 120 dollars. And so I don't know if that's something that you guys had discussed and if there would be anything included in there. Kane: Madam Mayor, Council Member Cavener, we did talk about that. The -- the hundred dollar limit does incorporate the credit card processing fee that I know at least one of them said that they -- they had charged, so they get -- they pass that onto the consumer. And Mr. Nuno can talk more about that I'm sure. Cavener: Great. De Weerd: Okay. Other questions from Council? I know this isn't a public hearing, but we have companies here that have waited as long as we have been here, four and a half hours. Would you like to hear from them? Nuno: Hello. De Weerd: Hello. Nuno: My name is Nathan Nuno. I live at 9136 West Brogan Drive in Boise. I'm also the owner of Case Parking Enforcement. Little history about myself. I have been in this business for about 18 years. I started out in the towing business and during that time I saw how expensive tow bills were and the chance of people losing their vehicles for that expense. It goes up every day for storage in the -- in the towing industry. So, the bill always gets higher and higher and higher and most of the time when they go to get their vehicles out of impound they are taking money out of their rent money and have to recoup that and I just found that booting, once we started doing that -- I'm a Californian, please don't hate me. I moved here for a better life. But it became a visual deterrent of people seeing a vehicle booted and those people start thinking twice about where -- where to park and it's a lot cheaper. We charge 95 dollars. I do charge a card processing fee. It's three dollars. So, it's within that hundred dollars, but it seemed to me -- and I got positive feedback from people that, yeah, I would rather be booted than towed. You know, you get a couple friends together and you can pitch in 20 bucks here and there and you can come up with that fee, instead of, you know, three or four hundred dollars right off the bat, Meridian City Council Meeting Agenda February 26, 2019 – Page 78 of 340 Meridian City Council February 12, 2019 Page 74 of 103 because, like I said, it goes up every day. When I -- when I moved here I -- I actually had planned to start a towing company, but there is like a hundred freaking towing -- sorry, excuse my language -- a hundred towing companies here in the Treasure Valley. It just wasn't competitive. And at that time there was one company called KBS which did booting and I went to them, talked to them about their business model and the lady who owned that had no experience with parking enforcement. Two years ago I bought them out and, then, I was the only company, but now I have another competitor, but with the growth here I have gotten a lot of managers at these complexes when I go to solicit them that don't like towing, they like the idea of booting, because it's cheaper, it's a visual deterrent for people to see that a car is booted. They think twice. And it's a less invasive way of doing parking enforcement, instead of just towing off a car and charging them several hundred dollars and for the most part people that live at these complexes don't understand why their car is being towed. It might be broken down or that kind of situation, as where the booting, obviously, they are in violation of something and they got booted. When Meridian -- I came to Mayor Tammy and I met with Mr. Nary and the police chief, we had a great conversation. I met with Emily from the attorney's office and all that, and a couple lieutenants, it was very productive and that's -- I'm okay with being regulated and I told everyone that and as long as it's smart regulation, because I feel like sometimes it's overregulated, but with the managers and the city doing this, I think that having open dialogue and getting it fixed the right way because of the growth will work out for the city and my company and my competitor's company in the long run, because I explained to Scott -- lieutenant, in the last four years that I have started my company off people who damage my boots or cut them off vehicles, I have lost about 40,000 dollars, which I have a whole bag of keys to all my locks that I keep as a reminder of, you know, that's how much money I have lost and that's money that I could have bought another vehicle with for patrolling, more boots -- because this is getting more popular -- popular; right? At the present time I have about 162 properties in the Treasure Valley and it's -- it's getting more. You guys keep letting them built and that's great for me and it's great for the city. It brings revenue in. But I think this ordinance needs to be cleaned up a little bit more . There is things that I'm perfectly fine with. One of the -- one of the discussions Emily brought up is the -- the criminal record part. I brought that up also. I feel some of the charges in there with the misdemeanors are usually a six month to a year probation violation and now we are extending it to five years where someone that's on probation is only on probation for a year for a misdemeanor usually, unless it is multiple, so I just felt like five years on that misdemeanor part was very extreme, because, to be honest right now, I have two drivers that couldn't work here, because they have had four years since they committed a misdemeanor. So, I couldn't have them work. My -- getting employees to work in the Meridian area would be more difficult and, honestly, it's very difficult to hire employees right now, good ones at least, and that's what I strive for is to have the best. That was probably my biggest fight on that is because I want to keep those employees working and I remember telling Mayor Tammy that I want Meridian to be the role model on this, because, you know, Mr. McNair wrote Boise's, it's a little outdated. I would love to go to Boise and say, hey, look at what Meridian did. This is what we need. And I know Nampa, Caldwell, even Eagle now is looking at doing ordinances also. So, if I could have you guys fix this to where I can go to those other cities and say, hey, let's do it like Meridian, that would be awesome for me. Other little things -- just the whole licensing Meridian City Council Meeting Agenda February 26, 2019 – Page 79 of 340 Meridian City Council February 12, 2019 Page 75 of 103 process seems a little difficult. As far as applying, I understand -- I -- I'm not sure if the company applies or just the people that are going to work here. So, I'm not sure if I need a city license or just the people that work for me need a license to work here . As to where Boise, you get a city license, and then -- which includes everything that's asked for on this, but, then, the employees who work under my company, it's a very -- more simple process. They put down they work for me. The city already has all my pricing list and insurance and all that, but in this one every employee that applies for a license here would have to bring the same info that I brought for my company to get a license. So, I -- I would like to see that simplified. But besides this -- it's -- it's a good piece of ordinance as far as -- as far as I'm concerned. So, yeah, just little tweaks. I would like to see parking enforcement put on the vehicles -- on the sides, like it says on here, with the name reflective. I would like to be very specific on, okay, that's the parking enforcement company. I know my competitor does security also and he just has security on his side -- on the side of his vehicle, so it gets a little confusing that he does parking enforcement. So, I would like that defined in that, but -- sorry, I'm a little nervous here. I did the state stuff, too, and this is a lot simpler than that. Those people are very intimidating. Yeah. I -- I just want to work with the city and make sure that this is legit. I don't wan t any fly-by- night companies coming in. That's my biggest fear is someone that's not going to follow the rules and screws it up for me and my company. So, yeah, I mean -- I guess that's all I have to say, since I was mumbling, but -- De Weerd: Thank you. Council, any questions? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor. Thank you so much for waiting. We appreciate that. What is your average response time when you're called to come unboot something? Nuno: So, it really depends. If we are currently releasing vehicles, we might have a couple ahead of a new person that calls. With my business model Boise says 30 minutes, which I'm trying to get changed, but I usually tell them, hey, we have a couple releases ahead of you, it might be about 45 minutes. If it's longer than that we will give you a call and let you know it's going to be a little bit longer. But when traffic is bad it's at least an hour. I mean if we are in Boise, we have to come out here, at least an hour sometimes, depending where in Boise we are or even if , you know, we are on the north side of Meridian and I have to come over here to Franklin at Ten Mile over here, that can be an hour in traffic, especially if there is an accident that's even longer time. So, an hour is a really good time I feel. Little Roberts: Okay. Thank you. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Meridian City Council Meeting Agenda February 26, 2019 – Page 80 of 340 Meridian City Council February 12, 2019 Page 76 of 103 Cavener: I agree with Council Member Little Roberts' statement. Appreciate you sticking with us tonight. How -- about how many employees do you have? Nuno: I have seven. Cavener: Seven? Nuno: Yeah. Cavener: So, seven. And you said you have 162 properties? Nuno: Yes. Cavener: Okay. Thank you. Nuno: If I can add one thing I forgot. About the fire lanes and the handicaps. I'm against the fire lane one. I -- I feel that's a public safety issue. I know it says we have to stay there if we boot and all that, but even if a fire happened, all we could do is take the boot off and the car still sits there. I'm -- okay. We are calling a tow truck and them coming and getting that vehicle and state law states that, too, that anything in a fire lane has to be immediately towed. Now, handicaps, I'm really religious on that, because I had a grandmother that fell and -- because she did kind of park in the handicap and I have a lot of parkers around BSU and a lot of those kids have handicapped permits, but they are not handicapped. But I also feel that maybe the police department should handle those. I currently have a couple of the state reps looking into making booting in handicaps legal at the state level, because in that state level it says it's illegal, that we can't do it, they have to be towed, but I'm starting to have a little bit second feelings on that -- on that. Plus it also creates a revenue for the city, too, if they come out and ticket the vehicle, but the only thing I didn't like about that is that if I do boot it I have to sit there and who knows how long that car will sit in the handicap. I cannot afford to have an employee sit there for, you know, 24 hours while that car is booted and also just to -- you, council member, I don't know what your situation with your -- your car being towed, but we have vehicle logs for assigned spots at my complexes, but they also have a parking addendums and in that parking addendum and that I have for my properties it states if you're going out of town for more than seven days to notify the off ice and they will put you on a list in case something happens on that. Weekends. If I boot a car on a Friday, we don't do anything with that car, we will leave it in the spot until Monday, because someone might be out of town, but during the weekdays and all that -- but with assigned spots that -- I was the biggest critic on this time limit on assigned spots, because if someone calls me and says there is a car in my spot, I want to get them that car back as soon as I can and I will leave that car booted for -- all my properties it's usually 24 hours, but the assigned spots, once that tenant -- who usually pays for the parking in that spot, starts calling said, hey, when do I get my spot back. I usually get a hold of the manager and say, hey, they are -- they are wanting their spot back, I'm going to go ahead and tow it and we do it. I don't do any of this boot and tow automatically, that defeats the purpose of my business, you know, and it costs the people a lot more money, so -- but -- Meridian City Council Meeting Agenda February 26, 2019 – Page 81 of 340 Meridian City Council February 12, 2019 Page 77 of 103 Cavener: Okay. Nuno: Okay. I think that's -- De Weerd: Thank you. Nuno: You're welcome. De Weerd: Any other comments? Kane: Madam Mayor, I guess we would just stand for questions. We -- as I said, I think we have consensus on most topics and with regard to the fire lane and the handicap spot, if those are off limits to booting and just the sole dominion of the police department, that is okay as well. That's kind of where we began. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I think that's something that -- you know, for a public hearing you want to present it as is and that's something that we as a Council can discuss before taking any action. If the rest of the Council is supportive of leaving those in, then, we have got the confidence to move forward. If other Council Members feel comfortable by removing that, we can take that action as a body at that particular time. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I agree. I don't think it necessarily has to be dealt with tonight , but I do feel like they should be separated. Handicap and -- and fire lane is two different things and I don't have a problem with the way that you have the handicap handled. You know, if they have the proof of their -- their tag, they don't get charged and that all makes sense, but the fire lane is a hazard and I don't -- so, I don't know if those need to be in there together or if they can be separated. De Weerd: So, what is behind the five years on a misdemeanor? What is the magic -- Colaianni: Madam Mayor, Council Members -- De Weerd: See, you shouldn't have grabbed it to begin with. Colaianni: I'm going down. So, there was a couple things. So, with misdemeanors -- this is just -- with misdemeanors -- a lot of times when we have misdemeanor convictions there is typically a year or two of supervised or unsupervised probation that goes with that. There is paying fines. There is different things that go on. And so we want to allow Meridian City Council Meeting Agenda February 26, 2019 – Page 82 of 340 Meridian City Council February 12, 2019 Page 78 of 103 time for all that to expire. It just doesn't -- there isn't just a hard cut off and, quite honestly, this model has worked for us in the door to door sales and we haven't had any problems with it. When we are talking about exchanging money and credit cards and checks and this type of thing, it's in our best interest, I believe, as a police department to ensure that those people that are handling those types of situations have been out of trouble for a period of time. You know, we get up here and get into semantics about every little thing and all the years and what -- where is the fine line, but we just felt that this -- given our history with the -- with the door-to-door sales is -- is -- De Weerd: And that's consistent with it. Okay. That's all you needed to say. Colaianni: It helps with me in processing this as well. I mean quite honestly. Cavener: Madam Mayor? Sorry. Thank you, Madam Mayor. Scott, if I remember correctly, as a -- as a licensed -- a potential licensee, if they don't meet that criteria they could come and appeal that to us; correct? Colaianni: Yeah. There is a process for appealing, yes. Cavener: I remember going -- we had that process once. Colaianni: Yes. Cavener: And so I mean -- Colaianni: I mean it doesn't happen often, but we have built in a process that said, hey, you know, these are the reasons I would like to appeal it and they can come here and appeal that. Yeah. Cavener: I'm good with that. Nary: And Madam Mayor? De Weerd: Mr. Nary. Nary: And Madam Mayor, Members of the Council, just for -- I guess more for the record, because I know you all have had time to review this, but it isn't all misdemeanors. I mean it is very narrowly construed to ones relevant to the operation of basically people that are driving doing something, people that are driving around doing these, collecting money as the lieutenant said. So, they are really relevant to the action. So, it isn't every misdemeanor or every offense, so -- De Weerd: Thank you. Anything further? Okay. So, we will bring this back in form of a public hearing. Kane: Thank you. Meridian City Council Meeting Agenda February 26, 2019 – Page 83 of 340 Meridian City Council February 12, 2019 Page 79 of 103 D. Community Development Block Grant Administration Discussion De Weerd: Okay. Thank you. Okay. Well, Caleb, you're back. See, did we delay it long enough that we can hear your report on Item 8-D? Hood: Thank you, Madam Mayor, Members of the Council. I wish I weren't actually before you tonight. I have my tail between my legs a little bit here. I have got a little bit of a story with our Community Development Block Grant program. I have talked to our Council liaison a couple of times now, but thought it best to do it like this, rather than just putting a budget amendment before you without a story. So , we do have an upcoming budget amendment that we would -- we would like to process. Well, we would rather not process, but we kind of have to. We have -- maybe I will tell kind of that side of the story. We have been in discussions and sort of fighting this for some time, but we -- just this last year got in writing a finding of our program that really there is no path forward. We even worked with Finance a little bit and at this point there -- the decision is the decision and we really don't have any other avenues to pursue to get outsi de of this. So, it's not -- it's not that bad, but this isn't fun. So, just a little bit of background. Through the CDBG program, the planning and administration, so, typically, our -- our planning and administration, a lot of it has been paid for staff time, benefits, and -- and -- and salary, wages. Also things like mailings and radio advertisements and things like that that just sort of go along with administering the program, but that's capped at 20 percent of any entitlement community's allocation. Well, that's -- that's -- that's a given. Historically that cap was calculated by HUD on a cumulative basis. However, a few years ago HUD issued a rule requiring grantees to track obligations and expenditures of funds for each specific fiscal year grant, rather than track that -- track information cumulatively. Long story short -- I will try to make it short. We didn't spend all our funding in 2015. We had some timeliness issues. One of the other requirements from HUD is you can't have more than 1.5 of your -- a grant kind of on the books or unallocated or spent. They want you to spend the money. They give you the money to do good in the community and so we were running up on a timeliness issue, so we took some of -- some funds that were unspent from admin and rolled them forward into PY-16 and did some other things with that. Well, this rule came down, we didn't do a good job of tracking how much we spent in administration for that one given year and we do what we call -- we blew the cap. So, we overspent what we were allowed to in admin by $6,252.06. So, like I said, in November of 2018 HUD issued a finding -- they were here in September? Yeah. September. They did an on-site monitoring. A couple months later they sent us a letter saying we found this, you need to pay back $6,252.06. What it also said -- we have been talking with this -- and this isn't unique to Meridian, by the way. This change at the national level affected numerous communities. Boise is dealing with it. I'm not sure if Nampa is. Caldwell. Other cities certainly this thing hit them, because it was a change in the way that the program was administered. I'm not trying to make excuses, just saying that there is others in the same situation. So, again, we have that now officially in writing and our response was , okay, well, if we have to pay it back we have to pay it back. So, really, I'm coming to ask you to -- that we need to comply with the spending caps and timeliness for the future, though, to say we aren't going to do this again, we have learned our lesson, we are putting some Meridian City Council Meeting Agenda February 26, 2019 – Page 84 of 340 Meridian City Council February 12, 2019 Page 80 of 103 things in place where this should never happen again. We are tracking this more diligently, working with our community partners and better consultation. Not that we weren't communicating well with Finance before, but, really, looking at that better. Going forward this, again, shouldn't happen again. So, the Community Development Department requests that Council approve a future FYI-19 budget amendment that will allow the CDBG program to reimburse HUD the 6,200 dollars and change to close the monitoring finding. I didn't mention it, but it is in the memo that's in your packet. HUD has about -- because, again, so many communities in the nation are in the same situation. What they are talking about doing is we pay it back through our General Fund and they give it back to us as a credit to our HUD account. So, we don't totally lose that money, but it is restricted, then, to only be used for CDBG type purposes; right? It's not -- couldn't be used for parks or whatever else . Police or whatever. So, that is something that they have said, you know, we want to credit back your account, but we have got to make this whole. This rule is broken, it needs to be paid back. So, anyways, that's the story that I have to tell you. Essentially you can't tell me no. You can, but I would highly recommend not to do that. So, we will -- it is an ask, but it's sort of -- again, tail between my legs, unfortunate situation and -- and I think we have learned our lesson. So, with that I will stand for any questions. De Weerd: Sure appreciate that, Caleb. Council, any questions? Mr. Bernt. Bernt: I don't know why I turned on my microphone. De Weerd: To make a motion. Hood: Madam Mayor, it's not an action item today. De Weerd: Oh. Hood: I will bring a future budget amendment. And, again, in discussions with Councilman Bernt, he just -- he wasn't overly -- I don't want to put words in his mouth, because he turned his microphone on, so he can speak for himself, but -- but he wasn't real quick on signing the budget amendment form without having the -- the daylighting this topic and explaining to you the situation. So, didn't want to just put it on the Consent Agenda and -- without -- without explaining kind of the situation. So, that's where we are at. De Weerd: Thank you. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Caleb, for -- are these funds going to come out of revenues from permit fees? Meridian City Council Meeting Agenda February 26, 2019 – Page 85 of 340 Meridian City Council February 12, 2019 Page 81 of 103 De Weerd: These don't come out of permit fees. Oh, it -- could it come out of permit fees? Hood: So, Madam Mayor, I will let -- yeah. I will let Todd answer that, because we haven't actually gotten to where -- Lavoie: Madam Mayor, Councilman Palmer, this will just come out of the General Fund dollars. De Weerd: What's that? Palmer: If he's using the right mic it doesn't work. He's got to use his left mic. Lavoie: Councilman Palmer, is this one good? Palmer: Perfect. Lavoie: There we go. To answer our question, Mr. Palmer, we will be using the General Fund dollars to allocate the permit revenues. We will not be working on that until the end of the fiscal year to make sure that we actually do have an excess position within the permit revenues, but we will not determine that until we finish our audit for this fiscal year. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: That lost me. So, will the 6,000 dollars come out of property taxes or it will come out of permit fees? De Weerd: Property taxes. Palmer: Okay. Great. De Weerd: Okay. Any other questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Comment. I let Council Member Bernt know and Caleb, the scale of issues, this is such small potatoes, but I appreciate you coming and kind of shining a light on it . I think it was appropriate for Council Member Bernt to encourage that. To your point, this has happened to municipalities all across the country. You guys' department are going to put safeguards in place so it doesn't happen again. No issues on my part with the budget amendment when it comes forth and appreciate you guys bringing this to light. Meridian City Council Meeting Agenda February 26, 2019 – Page 86 of 340 Meridian City Council February 12, 2019 Page 82 of 103 E. Linder Road Overpass Discussion De Weerd: Yes. Thank you again. Okay. Item 8-E is under the Linder Road overpass discussion. Hood: So, Madam Mayor, I was afraid of that. I was afraid you were going to look my direction. De Weerd: Well, I can actually kick it off, if -- if you would like. During our presentation from COMPASS last fall we did ask Caleb to draft a letter from the Mayor and Council to -- I think ITD or COMPASS -- to COMPASS to look into modeling the impact that Linder overpass would have and as the city would perhaps consider a contribution similar to what we did with the Locust Grove overpass in order to escalate that improvement and so Caleb and Robert and COMPASS, ITD and ACHD have -- have sat down -- COMPASS did some modeling and Caleb has provided that information. This is on the agenda to -- to really have any discussion that Council would like to have before we have our joint meeting with ACHD and -- and certainly to ask any questions that you might have of Caleb either on what the situation was that we had with Locust Grove overpass or anything further as it relates to the Linder overpass. Caleb, anything you want to add to that? Hood: Madam Mayor, the only thing I was just going to check is -- I wasn't sure what did make it in the packet. So, I do have the -- the report that COMPASS put together that does show those impacts. If you do have that in front of you we can kind of run through that. I know some of it's kind of hard to understand and some of the numbers are pretty small, but we did run through that a couple weeks ago with COMPASS and ITD and ACHD. Some of the tables they are going to actually update a little bit to make them more -- a little more user friendly, because some of it's out of context. Percentage doesn't always tell the story if you don't know how many cars are using it today. Twelve percent could be a big number if there is 50,000 cars a day. It's not so big if there is only 5,000 cars a day. So, I mean it can -- it -- so, we are working on some of those things. But -- and they are going to be looking at a little more select link analysis and some more of those things. The only thing I guess that at this point I would -- and I'm not trying to be Debbie downer. But from ITD's perspective this is not on their radar. They are -- it's going to be -- it's going to take some work to accelerate this and even, then, just in reality, something like this is going to take -- it's a multi-year thing; right? I mean that's how it works. You got to design it, you got to buy the right of way. You got to build it. They are at least -- at least three years out and they will tell you you're out six or seven at least, because we have already got the next five or six years planned. So, again, I'm not -- I'm just trying to be a little bit realistic. Not that we haven't historically had good results and there can be some things happening with legislation that can -- you know, some funds that maybe came out of nowhere that maybe could be reality, but I'm just saying that that's kind of where they are at right now, realizing there is these other things that could happen, but at least at the staff level they are like, oh, you know, so they are willing to talk with us at least, but they are like this isn't on our radar. We have so many other higher priorities and when they look at the -- the impacts to the state system and they are so narrowly focused on the impacts to their roadways they don't look at it as a network and the benefit Meridian City Council Meeting Agenda February 26, 2019 – Page 87 of 340 Meridian City Council February 12, 2019 Page 83 of 103 to the network and the commuters as a network and that's what's kind of frustrating I guess a little bit to me is it's so narrowly focused on -- and I get it. They have their roads they are charged with maintain -- and bridges they are charged with maintaining, but, anyways, I should probably -- just know that as we -- with these conversations and before that ITD is going to be the one that I think ACHD is willing to some degree. And I'm not committing them to anything at this point, but ITD is the one that's a little more -- they don't have as -- as much ability to kind of bob and weave is maybe ACHD does. Yeah. Any questions you have in the analysis and I can, hopefully, try to explain some. De Weerd: I know they don't have the same flexibility or latitude that ACHD has, but I do know that from when the city put money on the table to be a partner, those local dollars meant a great deal and it did help in making it a higher priority for the state and in talking to Representative Palmer, he also reiterated that as well. So, I think it is definitely worth a discussion and seeing where the position of Ada County Highway District commission is to see if we can move forward together. Hood: Madam Mayor, I did think of one more thing, just to put this a little bit -- and some of the things that we have -- as we have kind of scoped this project at least initially. One of the things that we think will be very beneficial is if we can do this with state and local funds and not federal funds, for kind of the reasons you would anticipate. We don't have to go through the environmental, we don't have to -- you know, some of those other hoops you have to jump through. It keeps the costs lower and your timeline is accelerated when you don't use the federal funds. So , that's one of the things we are really pushing for is to not have a penny of federal dollars used on this project. High level cost estimates, planning level cost estimates, about 12 million dollars to do the bridge for the overpass, as well as widen the roadway to Franklin. Give or take. But that's about total cost. Cloverdale is a pretty good example. It's not -- necessarily apples to apples, but a real timely example of what that partnership could look like. That's about a 60-40 split with ITD paying about 60 percent of that and ACHD paying 40 percent and that's about a six million dollar, four million dollar relationship. So, a couple million dollars. But, again, it's real real similar as far as project goes and probably what the cross -section of the bridge would look like, it's going to look real similar to Cloverdale. So -- anyway, so some things that we are kind of tracking, hey, this is what's going on here, can we do something similar, maybe, at Linder Road, so -- De Weerd: Caleb, can it be phased in where you can do something similar to what they did at Cloverdale or Five Mile? Robert and I were talking about that and where they didn't have to widen the landing from I-84 to Franklin, for example. Hood: So, Madam Mayor, that is something we -- we discussed and it is possible. Just my two cents on that -- and depending on how things go, I mean I think you will have a public that's generally upset with that, though. I mean you have a bridge that necks down to two lanes, the Franklin -- and, by the way, you know, ACHD is getting ready in January -- so 11 months from now to widen the next section of Linder across the railroad tracks to Pine and so that will be all the way widened to Cherry to have this kind of bottleneck area there, but to answer your question, yes, it is possible and it is something we talked about, Meridian City Council Meeting Agenda February 26, 2019 – Page 88 of 340 Meridian City Council February 12, 2019 Page 84 of 103 that it could be -- it could be phased in, but ideally it would be done at the same time. It's one construction zone for one thing and not do this and, then, in a year or two come back and, then, you tie it in, but -- but, yes, that is possible. De Weerd: What is the cost difference? Hood: Well, I mean you're -- I can't give you a percentage or a dollar amount, but there are some efficiencies to having one contractor that mobilizes once and does the whole thing. So, whatever that is you're going to -- you're going to pay for that twice. And, then, you know, some of that -- there is risk. It could be a better -- a better bidding environment when we did phase two. It could be worse, though, too. You may be paying more for that concrete or asphalt, but you could be paying less. So, yeah, I don't -- I -- we haven't gotten to those levels of detail and really looked at -- at some of those -- if there are efficiencies to phasing it in or not, but that's some of the initial just public perception of why would you build this brand new four lane overpass and it necks down to two lanes on the other side, that just -- anyways, it would be hard to explain. De Weerd: Any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Caleb, I know it may be a little premature, but, you know, last week the transportation commission looked at priority projects and I think it's good for Council to just kind of be updated as to where the Commission kind of landed on this particular project, because it was -- it was surprising to me. Hood: Thank you, Mr. Cavener. Madam Mayor, Members of the Council, so this will be probably on the 26th agenda. I haven't talked with the clerk yet to look at that agenda, but by March 15th we have to have our priorities for 2019 to ACHD, so they can consider them in their next iteration of the integrated five year work plan. So, just last Monday, kind of knowing -- knowing this was coming on, I proposed in the draft to the commission that this be the city's highest priority project to ACHD. That's after having some conversations with ACHD staff, saying if you want to get our attention it better be -- it didn't say number one, but it better be at the top of your list. So, that's how we get ACHD's attention is we all of a sudden make this our top whatever priority. They are going to say, okay, well, you know, we consider you a partner, we are listening, but last Monday they -- they agreed it's important, but not quite number one important. So, they recommended it be the fifth -- number five priority. Again, we can talk about that whole list here on the 26th, hopefully, if that agenda allows. That leaves, again, a couple weeks for us to write a letter, make any tweaks to that, or research you want to do, so we can get our final list to ACHD by their deadline of the 15th, so -- Cavener: Thank you. Meridian City Council Meeting Agenda February 26, 2019 – Page 89 of 340 Meridian City Council February 12, 2019 Page 85 of 103 Hood: Yeah. Number five is what their recommendation to you is going to be. De Weerd: Thank you for that interesting little tidbit. Okay. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just to maybe finish and frame this, the question I think is if the city is going to explore discussions on how to leverage General Fund dollars to spend on infrastructure that is another agency's responsibility, are we willing to have that conversation. If there is any hesitation that we should do that, let's find out now. A lot of devil in the details, but if we want to -- with a unified voice advance that potential, then, we will do it, but if somebody had heartburn now is the time. Milam: Madam Mayor? Borton: Good. De Weerd: Mr. Cavener. Cavener: Councilman Borton, no -- no heartburn for me and even if it is going to take three years, we need to -- we need to -- I wish we would have known that three years ago and we could have been having those conversations then. I mean this is something I think that we need to do everything we can -- to your point as a unified voice in support of a project like this. So, I'm fully on board. Agree devil is in the details, but from my perspective we all need to be together on this. De Weerd: Okay. It looks like we are good. I can't see Councilman Palmer nodding his head, but -- Palmer: (Unintelligible). F. Fire Station #6 Budget Amendment Not to Exceed $1,505,491 [Action Item] De Weerd: Thank you. Okay. Thank you, Caleb. Okay. Item 8-F is under our Fire Department. Niemeyer: Madam Mayor, Members of Council -- I can't remember which mic they said was working or wasn't working, so I'm going to go with this one. De Weerd: That one. Niemeyer: Good evening. We are here -- the Fire Department is here to present a budget amendment request. This is a budget amendment that has been presented in previous Meridian City Council Meeting Agenda February 26, 2019 – Page 90 of 340 Meridian City Council February 12, 2019 Page 86 of 103 monthly updates with regards to Station Six. Chief Butterfield is going to present the actual numbers, how we got there, but I want to take the opportunities as the fire chief to recognize the work of some folks before we get into that. First I want to recognize Deputy Chief Butterfield. Charlie started this project as a planning guide and with t he departure of David Jones, then, took over ops chief position and that's a job in and of itself and through all that has maintain a strong workload and due diligence with regards to the Station Six project, so I really want to recognize all of Charlie's work that he has been doing on this. I also want to recognize Stacy Redman. Stacy was assigned to us from Public Works. She is a fairly new employee to the city, so she was thrown into the frying pan, so to speak, on this project. She is a valuable asset to the city, I can tell you that. She has worked great with us. She has done a lot of work on this project and will continue to do so and I also want to recognize Keith Watts. Sorry. Keith has kept us in line with all the different purchasing procedures that we need to go through and I know he is going to present next on the guaranteed maximum price . Quick synopsis of the history of this. It has been a long time coming. I can tell you as the chief we have learned a lot. I have learned a lot that we are incorporating into the future. We know now it takes about three years, start to finish, to work a project. So, in our capital improvement plan, as you see future stations, you're going to see it marched out over a three year period. That is not something that we had built into the CIP years ago when we started. We had the Bear Creek investigation, if you will, looking at a potential site. That -- that set us back just a little bit. We learned a lot through that and so also with regards to the different processes that we thought we knew that we didn't. Those have been incorporated in document form within our department moving forward. So , the next station we build is going to go smoother, I can promise you that. What we also have is we have designed a fire station that's, hopefully, repeatable on future location sites, minus some exterior changes to whatever neighborhood we are moving into, the basic concept of our station will be repeatable. That should save us some time and effort moving forward as well. So, with that -- first I will take any questions for me. I want -- I want Charlie to be able to come up and present the numbers. I think you're going to like what you hear. A lot of due diligence on the part of Charlie. Stacy, as I mentioned. Keith. As well as our RCMGC. So, I will take any questions now or I will come up again and take some questions. Bernt: Mr. President? Borton: Thank you, chief. Mr. Bernt. Bernt: How are we doing on time frame? Are we still on schedule? Niemeyer: Chief Butterfield is going to talk to you about a groundbreaking ceremony that I know all of us are going to be happy to have shovels in our hands and turn some dirt on. Absolutely. It's the first week of March. So, I will let -- I will let Charlie tell you that. Bernt: But as far as like the end date. Niemeyer: Still under the same timeline that we proposed as far as building the station. That's based on construction, availability, et cetera. So, yes, ESCI -- Meridian City Council Meeting Agenda February 26, 2019 – Page 91 of 340 Meridian City Council February 12, 2019 Page 87 of 103 Bernt: ESI. Niemeyer: ESI. Sorry. Confusing for -- still projecting I believe an 11 month time frame to build and I will let Charlie hit on that as well. Borton: Okay. Chief. Welcome. Welcome. Butterfield: Make sure I got the right mic. Bernt: You got it. Butterfield: Okay. Well, good evening. So, as chief mentioned, I am here to present a -- request the budget amendment for Station Six, as I have been in a lot of my previous times before Council, just to recover -- or to cover back some of what I have talked about in the past, the estimated total project -- my update to Council was 6,161,118 dollars in December. That was the estimate of what we understand from our preliminary construction estimates that we were going to be at. As we went to the bidding this was a very good bidding environment that we found ourselves in. So , as we went to bid on January 29th and all the bids came in, the total final project cost, after bidding, was 5,476,991 dollars. So, from the estimates to our actual bid we were under by 684,127 dollars. The estimate versus the actual price. So, with that actual price, the total project 5.4 million, 4,404,554 dollars is the hard construction cost. So, that is what is the guaranteed maximum price from ESI for this project and that does include the BC quarters that I had previously reported on as maybe an option. So , even with -- including that option we were still down under -- at that number of 684,000 below our initial estimate. You can see the final other areas that do incorporate the total cost of the 5.4 million , as the 615,532 for Design Engineering Consultants and the five -- excuse me -- 456,905 for permits, equipment, furniture, fixtures, signalization, et cetera. So, with that our original budget request for this project back in fiscal year '17 was 3,971,500 dollars. As we worked through this and came up with our final guaranteed maximum price and the final project cost, today we are coming before you for a budget amendment request of 1,505,491 dollars. And the primary funding for that is from fire department impact fees. So, with those being the numbers, I would stand for any questions. Borton: Council, any questions? Little Roberts: Mr. President? Borton: Mrs. Little Roberts. Little Roberts: Mr. President, no questions, but if no one else has any discussion, I would move that we approve the budget amendment not to exceed 1,505,491 dollars. Cavener: Second. Meridian City Council Meeting Agenda February 26, 2019 – Page 92 of 340 Meridian City Council February 12, 2019 Page 88 of 103 De Weerd: We have a motion and a second. Any discussion? Okay. Hearing none, Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, nay; Little Roberts, yea; Bernt, yea. De Weerd: The ayes have it. MOTION CARRIED: FIVE AYES. ONE NAY. De Weerd: Thank you, Charlie. Niemeyer: So, I will wrap this up. No, we didn't hit on a specific day. We are developing the final date. It will be the first week in March. That's what we are planning. I will get that e-mailed out to all of you. Hopefully you all will be there with gold shovels and we will get some dirt moved and certainly stand for any questi ons. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: You touched on this in your earlier comments, then, about accelerating our planning for future stations. Again, it's not Station Six, period, it's Station Six, comma, in my opinion, and we need to beginning to really start planning for Station Seven. Taking that into consideration, what's -- the department have a plan? Have you started to formulate kind of action steps and I think just -- as we move into budget season to at least start preparing, so that Council can really understand that this is going to be a multi-year process for a couple of stations. Any insight you can share with us tonight would be appreciated. Niemeyer: Yeah. Councilman Cavener, great question and, absolutely, we have been -- we have been looking at that planning. The challenge that we are having right now -- we have been looking at Finance and IT on data and all that -- is, really, which one is next. You mentioned Station Seven. We can throw Station Eight in there. So, really, the question is -- we have two locations right now, South Meridian, four acres that are currently owned by the fire district that we have a plan for, tied into the 77 acre regional park and, then, now our northwest corner and really it's a matter of which one's first and that's going to rely on data, population growth, service calls, et cetera. We have both of those stations built into a long term ten year plan of the fire department within the CIP. One may come before the other. I can tell you anecdotally I could say with the high school going in, northwest corner might be next. I can say with a build out of the development around the Regional Park, south Meridian might be next. We will rely on data to help inform that decision, but what we also have done is timed that out in a three year period. So, if we anticipate a station, for example, seven, call it whichever one, we need to open by 2023 -- '24, we know we need to start three years ahead of that the planning process, so that we can break ground on the day that we say we want to break ground on. So, we Meridian City Council Meeting Agenda February 26, 2019 – Page 93 of 340 Meridian City Council February 12, 2019 Page 89 of 103 have -- definitely had those conversations looking forward and we can present that in our CIP as well. De Weerd: So, chief, did you say you had a date for the -- Niemeyer: We know the first week of March. We are meeting this Thursday to set the actual date and time. De Weerd: Okay. Niemeyer: We will get that out as soon as we have it. De Weerd: Okay. Thank you. Niemeyer: Okay. Thank you. G. Approval of AIA A133 GMP Amendment for “Fire Station #6 Construction ” to ESI for a Not-To -Exceed amount of $4,404,554.00 [Action Item] De Weerd: Item 8-G. I will turn this over to Mr. Watts. Watts: Thank you, Madam Mayor, Council Members. I just wanted to take a few minutes to go over the GMP, the guarantee maximum price amendment and the process that we go through to get these. As you know this is a CMGC project and with CMGC the -- the CM actually gets to bid on bid packages as well and since they receive -- typically receive all the bid packages, as they hold all the contracts with the contractors, we ask them to provide their bids, they deliver theirs to the city prior to the bid opening and that way it's more transparent and just a cleaner process. So, they bid on three of the -- three of the packages. We had 21 bid packages -- or I should say ESI I had 21 bid packages and they won two of the three that they bid on. But that -- just for transparency, we wanted to make sure that the -- we let you folks know this is the process we went through and that it was clean and very transparent. With that I would just ask for approval of the guaranteed maximum price of 4,404,554 dollars and I stand for any questions. De Weerd: Council, any questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I do have a question. On the -- the contract at the bottom it says cost above allowances will be reimbursable expenses. So, this is the last page, number seven. So, if it's guaranteed maximum and, then, it has a clause in there that says cost above allowance will be reimbursable expenses, is there other reimbursable expenses as well. What does that mean? Meridian City Council Meeting Agenda February 26, 2019 – Page 94 of 340 Meridian City Council February 12, 2019 Page 90 of 103 Watts: That's if there are any other agreed upon services. There is -- in all the construction management projects we have general conditions. There is just a number that's put out there -- those are direct reimbursables that the city pays regardless. There is no markup at. We -- we put a number out there thinking that's going to cover the entire project for general conditions. Those are for toilets, clean up dumpsters, those type of commodities and services. The city does reimburse the contract or a hundred percent for those. On general conditions they have thrown a number out there and that's included in their guaranteed maximum price. If we change or modify that and any of those services go up, that would be reimbursed in addition. That's only through change order. Milam: And I understand that's how that works, but that's not what this says. It doesn't say anything about changes, it just says cost above allowances will be reimbursable expenses and that -- Watts: I don't have that form in front me. Let me grab it real quick. Milam: Thanks, Joe. Okay. Watts: And what page were you on? Milam: So, all of -- the last page -- so, it must be 15, line seven. And I was hoping maybe I was just reading it wrong, but -- it talks about other reimbursable expenses, power and stuff like that, which -- Watts: So, there are allowances in -- in the contract. Those allowances are estimates that I believe is what they are talking about and this is for our exhaust system and our equipment that the city will be reimbursing ESI for. There is some equipment that will be -- that will be purchased through ESI on behalf of the city. Milam: So, there is a guaranteed maximum for some things and, then, there is some things that are just vaguely thrown out there and they might or might not be -- Watts: That was my assumption. Milam: That aren't covered by the guarantee maximum. Watts: That was my -- that was my understanding is only when it comes to these allowances and -- I don't have total, because they are not broke out separately. I mean as a total. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary? While Mr. Watts is looking for that -- and he can correct me if I'm wrong, but my recollection is -- so, there are allowances based on assumptions . If they exceed those Meridian City Council Meeting Agenda February 26, 2019 – Page 95 of 340 Meridian City Council February 12, 2019 Page 91 of 103 assumptions they can request reimbursement. It's automatic. So, there are -- in all of our construction projects there are always unanticipated costs or expenses. Sometimes we do -- we do agree with those requests. They are based on conditions that were outside the control of the contractor and so those can be considered for a reimbursable expense. It's not an automatic guarantee. So, that -- that's what that language is meant to deal with is something that's unanticipated and you have seen both sides. We have brought some before you saying we don't agree with this request for reimbursement and we want your confirmation to deny it and we have brought some saying we understand the market condition may have changed for some particular reason beyond the control of the contractor and we agree with this reimbursable expense. So, that's -- reimbursable doesn't mean guaranteed. Milam: Okay. And it's not the -- and it's not anything that's covered by the guaranteed maximum. Nary: Correct. Milam: Okay. I just wanted to -- Watts: Excuse me, Councilman Milam, Council Members. The guaranteed maximum price does cover all 21 bid packages. That is locked in and the -- the allowances that the term refers to, it is the allowances -- and I just added -- I was taking some time to add up the total of the allowances and it's 264,300 dollars and that is the unknowns of bidding the equipment that the city has requested the CM do on our behalf and that is to expedite time and put the ownership back on the contractor, rather than the city, so there is less finger pointing when that happens. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Thank you, Madam Mayor. I think what Council Member Milam is getting to, which is -- I think is a valid question, is with a guaranteed maximum price would this Council see a budget amendment in the future related to this project. Watts: I would not anticipate one, no. Cavener: Madam Mayor? I guess just to clarify, unless we as a body made a decision to make a change to the building or to make a substantial change to the project that we initiate, that the contractor won't be bringing us, you know, an increase in price based on this GMP. Watts: That is correct, Councilman Cavener. De Weerd: Anything further? Meridian City Council Meeting Agenda February 26, 2019 – Page 96 of 340 Meridian City Council February 12, 2019 Page 92 of 103 Little Roberts: Madam Mayor? De Weerd: Ms. Little Roberts. Little Roberts: If there is nothing further, I moved that we approve the GMP amendment for Fire Station Six to ESI, not to exceed the amount of 4,404,554 dollars. Cavener: Second. De Weerd: I have a motion and a second. Any discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, absent; Little Roberts, yea; Bernt, yea. De Weerd: Okay. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 10: Action Items A. Public Hearing for Proposed Vehicle Sharing Program Ordinance Second Reading of Ordinance No. 19-1809: An Ordinance Adding A New Chapter, Chapter 6, To Title 3, Meridian City Code, Regarding Vehicle Sharing Programs; Amending Meridian City Code Section 4-2-2, Regarding Party Responsible For Nuisance; Adding A New Section, Meridian City Code Section 7-1-9, To Title 7, Chapter 1, Meridian City Code, Regarding Electric Power-Assisted Bicycles And Scooters; Adding A New Subsection, Subsection 7-1-9(F), To Meridian City Code Section 7-1-9, Regarding Prohibited Parking; Adopting A Savings Clause; And Providing An Effective Date. De Weerd: Item -- or 10 -- we already did 9-A and B. Item 10-A is a public hearing and second reading for Ordinance 19-1809. Mr. Clerk, will you, please, read this by title. Coles: Thank you, Madam Chair. City of Meridian Ordinance No. 19-1809, an ordinance adding a new chapter, Chapter 6, to Title 3, Meridian City Code, regarding vehicle sharing programs; amending Meridian City Code Section 4-2-2, regarding party responsible for nuisance; adding a new section, Meridian City Code Section 7-1-9, to Title 7, Chapter 1, Meridian City Code, regarding electric power-assisted bicycles and scooters; adding a new subsection, Subsection 7-1-9(f), to Meridian City Code Section 7-1-9, regarding prohibited parking; adopting a savings clause; and providing an effective date. De Weerd: Okay. You heard this read by title. Council, any items for discussion? I see we have Emily in the audience. We have -- Meridian City Council Meeting Agenda February 26, 2019 – Page 97 of 340 Meridian City Council February 12, 2019 Page 93 of 103 Kane: Thank you, Madam Mayor, Members of the Council. De Weerd: Maybe push it down in its plug. Kane: The draft that you have before has the -- oh, that worked. Thank you. Has a few tweaks in response to the comments received last week. First we added a provision to the revocation section in which the chief of police can recommend revocation in the case of -- sort of a pattern of poor actions or practices that threaten the public, health, safety or welfare and, secondly, added a provision to Section 6 -- excuse me -- 3-6-3 to require that the vehicle -- the program operators start their program within 30 days of receiving the franchise. And other than that it's the same draft that was before you in the previous weeks. De Weerd: Okay. Any questions for Emily? Okay. Thank you. Kane: Thank you. De Weerd: This is a public hearing. Is there anyone who wishes to provide testimony? Good evening. Kendall: Good evening. De Weerd: Thank you for sticking with us. If you will, please, state your name and address for the record. Kendall: Yeah. Aaron Kendall. Idaho operations manager for Lime at 2230 South Cole Road, Boise, Idaho. De Weerd: Thank you, Aaron. Kendall: You're welcome. This -- I will be really, really brief here. This is more of just a thank you and a pledge of our support as we move through this ordinance process, but we just wanted to thank, obviously, the -- the Council and staff for the work on -- on this important initiative. The proposed legislation that we have looked at the last couple -- couple of weeks does incorporate many best practices across the country and will certainly improve the mobility options for the residents and visitors in the City of Meridian. Also at the first reading we do appreciate the Council interest in ensuring that the franchises are selected through a competitive and merit-based process. Judging applicants on their merits ensures that Meridian will certainly welcome companies of the highest caliber. We are prepared to partner with the city in this important endeavor. So , again, we just look forward to the continued collaboration and -- with city staff leadership and we thank you for your work on -- on this key initiative. De Weerd: Thank you. And, Council, any questions? Borton: Madam Mayor? Meridian City Council Meeting Agenda February 26, 2019 – Page 98 of 340 Meridian City Council February 12, 2019 Page 94 of 103 De Weerd: Mr. Borton. Borton: Have the discussions between -- I don't know if they were with you or your company and our chief of police been fruitful? Kendall: I think we are about to get there. I was actually able to make connections with them late last week and reached out to Tammy today to set up an appointment with the Police Chief Lavey and his team to get those discussions moving swiftly. Borton: Madam Mayor? Kendall: I have no doubt that they will be fruitful, though. Borton: Okay. Have not happened yet, but they are coming? Kendall: No. They are coming. Yes. Borton: Okay. Kendall: They are coming to fruition. Borton: Okay. Thank you. De Weerd: Okay. Any other questions? Okay. Thank you. Kendall: You're welcome. Have a good evening. Thank you. De Weerd: You, too. Lavey: Madam Mayor? De Weerd: Hi, chief. Lavey: Madam Mayor and Council, I just thought it would be appropriate for me to tell you that although last week I didn't mention any vendors by name, both the vendors that have expressed interest in -- in doing business here Meridian reached out to me after last week's meeting and they both have been positive comments and so I just want to share that with you. I also wanted to share with you when Emily approached me on the chief of police and the whole revocation thing I wasn't really supportive of that, but I figured we are probably going to be the ones that -- that get that information and it just behooves me to share it with you and, then, you ultimately make that decision. So, I was good that that was how it was written. So, I think we are just ready to -- although I did have an unpleasant experience in Boise with a scooter this week, that shouldn't be held against the companies and so I think we are just ready to implement this and see how it goes in our city. Meridian City Council Meeting Agenda February 26, 2019 – Page 99 of 340 Meridian City Council February 12, 2019 Page 95 of 103 De Weerd: Well, we know that's not what you did on your knee. Lavey: No. Actually, the scooter might be a good way to get around, but -- no, it wasn't -- it wasn't a -- it wasn't a scooter. The only disappointing thing is that I have heard a lot of public express their comments, both sides of it, and it's just unfortunate they haven't shared that with us. So, that -- that's -- that's a little disappointing, but I can see why they are not here tonight, they didn't want to wait for the six hours to be able to speak, but I wish they had been more forthcoming. De Weerd: Actually, five and a half, but who is counting. Lavey: It will be well past six for you all. De Weerd: Yes. Any questions for Chief Lavey? Lavey: Thank you. De Weerd: Thank you for sticking with us. Okay. Any further public comment ? Mr. Clerk, anything -- okay. Coles: No, Madam Mayor. Thank you. B. Public Hearing for Proposed New City Clerk's Office Fees for Vehicle Sharing Programs De Weerd: Okay. Well, we will have this on our next week's agenda as well. Okay. Item 10-B is a public hearing for the proposed new city clerk office fees for vehicle sharing programs. I will open this public hearing with staff comment. Coles: Thank you, Madam Mayor. On the screen in front of you is the draft resolution , which incorporates the new fees associated with the vehicle sharing programs, which we just discussed. These shouldn't be new to you necessarily. They were included in last week's packet with the draft of the ordinance to become acquainted with -- we have talked about the franchise fee throughout this entire process. The application fees that you see before you are very consistent with other applications within our off ice. So, we -- we modeled other application processes very much the same way and that's how we came up with -- with our fees here. The only difference is you see the 102 dollars for the new franchise, that is a 60 dollar application fee to the city and, then, there is a state statute that says when creating a franchise that the franchisees must pay half of the publication costs when we publish that ordinance. So, it's a 60 dollar application fee and, then, half of the cost goes to the franchisees, which is 42 dollars, which is half of the publication costs. So, that's why that one is a little strange at 102, but the actual application fee to the city is 60 dollars for my office to process it. So, with that I will stand for any questions. De Weerd: Thank you. Council, any questions? Meridian City Council Meeting Agenda February 26, 2019 – Page 100 of 340 Meridian City Council February 12, 2019 Page 96 of 103 Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: No questions about the ordinance, but just more about timing and it's -- it is entirely possible that next week at our meeting the City Council -- I mean I don' t think it will happen, but it could. The City Council would choose to not pass our ordinance and, essentially, we wouldn't have scooters in Meridian. Does passing an ordinance related to fees before we pass an ordinance about how we are going to regulate the vehicles that they apply to premature? Coles: And, Madam Major, if I may address that. Members of the Council, Council Member Cavener, what I'm asking for tonight is actually not an adoption of these fees , I wanted to bring this with the -- with -- for the public hearing, so that you had an opportunity to see them and if there was any input from the public that that could be taken. This is just a draft resolution. We want to adopt this resolution at the same time at which the ordinance may or may not be adopted. Cavener: Thank you. De Weerd: Okay. Thank you. Is there any sign-ups? Coles: There were no sign-ups, Madam Mayor. De Weerd: Is there anyone who wishes to provide testimony on this item? Cavener: Emily, you want to go again? De Weerd: I think she's already testified. Okay. If not, we -- I would entertain a motion to close public hearing. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I move we close the hearing on Item 10 -B public hearing for new city clerk's fees for the vehicle sharing program. Milam: Second. De Weerd: I have a motion and a second to close public hearing. All those in favor say aye. I think I heard all ayes. Okay. MOTION CARRIED: FIVE AYES. ONE ABSENT. Meridian City Council Meeting Agenda February 26, 2019 – Page 101 of 340 Meridian City Council February 12, 2019 Page 97 of 103 Coles: Thank you, Madam Mayor. We will bring a resolution for the Council's adoption at the same time to coincide with the ordinance for vehicle sharing program as well. C. State Board of Land Commissioners' Request for Council Position on Proposed Sale of Endowment Land Adjacent to the City of Meridian De Weerd: Thank you very much. Okay. Item 10-C is very unusual. This IS the first time we have gotten this kind of letter asking for a City Council position on a proposed sale of endowment land for land within our city boundaries that the state is putting up for sale and I know each of you got an e-mail and, then, a certified copy of the letter. So, Mr. Nary. Nary: Yes. Yes, Madam Mayor, you are correct. I don't recall the state requesting this previously, but it is a state code requirement, so -- they didn't cite that in the letter, but it is required and I know these properties have been considered previou sly for sale. This is -- if we look at the picture -- I know Council Member Palmer is not here -- Stoddard here runs north and south adjacent to Franklin Boulevard in the top right corner, so the northeast -- or the northeast corner of this property there is four parcels owned by the state that are adjacent to the Meridian cemetery and, then, directly across the street there are three parcels adjacent to the corner that are -- they are retaining some related to ISP and the three corner parcels they are wishing to sell as surplus. State code does require they notify the city and the municipality goes have a right to purchase them first against a public sale and so that's their request is they want to know the City Council's position prior to March 6th. So, it isn't necessary for you to take action tonight unless you wish. If you want to direct us to write a letter that you are either interested in the properties to consider or you're not interested in the properties at all, we can prepare either one. If you need a week to decide that's perfectly fine. Again, they requested a response by March 6th. So, no action has to be done tonight, but that's the reason it's in front of you and, again, I agree with Madam Mayor, I think these have been considered before and they never asked us. So, I don't know if they just realized that they are supposed to give us some notice, because we can purchase them if the city wishes to do that. De Weerd: Okay. Any comments? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Question maybe for -- for Bill. Are we -- are we required to provide a comment or by just putting it on our agenda tonight do we meet the state code, the state statute? Nary: Madam Mayor, Members of the Council, Council Member Cavener, they are required to notify us. We are not required to respond. I think as a courtesy is the reason they are asking, but that's certainly the Council's decision. Meridian City Council Meeting Agenda February 26, 2019 – Page 102 of 340 Meridian City Council February 12, 2019 Page 98 of 103 De Weerd: Okay. Well, unless there is any interest, we will not put this on any future agenda. If you would like to think about -- I'm not sure what you would think about, but -- okay. Well, thank you. Item 11 : Ordinances [Action Items] A. Ordinance No. 19-1810: An Ordinance (H-2018-0122– Tm Crossing Expansion) For Annexation Of A Parcel Of Land Being The Tm Crossing Expansion Area As Shown On That Affidavit Of Correction Recorded As Instrument No. 2018- 087272 Of Ada County Records Which Is A Portion Of Block 4 Of Primrose Subdivision (Book 25 At Pages 1576-1577 Of Ada County Records) Situated In The North ½ Of The Southeast ¼ Of Section 14, Township 3 North, Range 1 West, Boise, Ada County, Idaho, As Described In Attachment “A” And Annexing Certain Lands And Territory, Situated In Ada County, Idaho, And Adjacent And Contiguous To The Corporate Limits Of The City Of Meridian As Requested By The City Of Meridian; Establishing And Determining The Land Use Zoning Classification Of 1.682 Acres Of Land From R1 To C-G (General Retail And Service Commercial) Zoning District In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. De Weerd: Item 11 -A is Ordinance 19-1810. Mr. Clerk, will you, please, read this by title. Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 19-1810: An Ordinance file H-2018-0122, TM Crossing Expansion, for annexation of a parcel of land being the TM Crossing Expansion area as shown on that Affidavit of Correction recorded as Instrument No. 2018-087272 of Ada County Records, which is a portion of Block 4 of Primrose Subdivision (Book 25 at Pages 1576-1577 of Ada County Records) situated in the North ½ of the Southeast ¼ of Section 14, Township 3 North, Range 1 West, Boise, Ada county, Idaho, as described in Attachment “A” and annexing certain lands and territory, situated in Ada county, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian as requested by the City of Meridian; establishing and determining the land use zoning classification of 1.682 acres of land from R-1 to C-G (General Retail And Service Commercial) zoning district in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date. Meridian City Council Meeting Agenda February 26, 2019 – Page 103 of 340 Meridian City Council February 12, 2019 Page 99 of 103 De Weerd: You have heard this read by title. Is there any motion? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Ordinance No. 19-1810 with suspension of rules. Little Roberts: Second. De Weerd: I have a motion and a second to approve Item 11 -A. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, absent; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 12: Council Updates on Activities of Boards/Commissions/Committees Item 13: Future Meeting Topics De Weerd: In light of time, Council, I would just ask if there is anything specific to give an update on -- I did ask the chief to stay for more of a legislative update and -- on that PTSI legislation that he talked with us about in December. Niemeyer: Madam Mayor, if I could real quick to go to the picture on the screen , I apologize, I was looking up PTSI information when you just had that discussion and I asked Bill the proper way to do this. In the future there is a discussion around moving Station One, because of the location on Franklin, so I apologize for being late and now I know Councilman Palmer is going to be -- so, the answer is, yes, the first department would be interested in discussing -- depending on size, the parcel. So, I can certainly bring that back for a conversation. I apologize for being a little late to the -- the game on that, but the answer is, yes, we would be interested in at least that discussion moving forward. So, I apologize again. With regards to -- to the Mayor's request, PTSI, Senate Bill 1028 is the PTSI-PTSD legislation bill that to this point has made its way through the committee on the senate side and just passed the floor of the senate today 31 to four. So, with that it will be moving over the house as you know. I want to just talk a little bit about what's contained within the bill itself and, then, do my best to answer any questions you might have as it continues forward. The current challenge, which I think, hopefully, we articulated well enough in e-mails between Jeff and I, I will tell you, there was no conspiracy to get injured and all that at the same time. There is that going around City Hall. It wasn't the case. And I also just want to mention real quick, that the lack of our firefighters being here tonight -- this was somewhat an impromptu presentation. Certainly Meridian City Council Meeting Agenda February 26, 2019 – Page 104 of 340 Meridian City Council February 12, 2019 Page 100 of 103 they support this and we have been in contact with President Rountree and those folks as well, because this really affects them. So, I will tell you this has been a very good collaborative effort on the part of the Idaho Fire Chief Association and PFFI. There are going to be times, as you can imagine, we don't see eye to eye on some issues . This is an issue we certainly do see eye to eye on, because it is about the health of our firefighters and our first responders. W ith that the current challenge that we have is that if we have an individual who has been diagnosed with PTSD -- and that's a very specific example that I'm going to give as it relates to the bill. Currently there is no work comp coverage for that individual. The only way you're going to get coverage to get treated for PTS I, PTSD that's work related is also sustained a physical injury. I have been in the medical professional a long time. Those two correlations don't add up to me. In other words, you have to have a broken arm and a brain injury, if you will, to be able to get coverage. I think that's the lacking of the current bill. What I didn't know until we started working on this bill is that prior to 1994 the state of I daho had PTSD, PTSI coverage for all workers in Idaho. That was stopped -- and Lynn Luker has had some interesting take on this -- that was stopped because of some things going on in California and our legislature said we don't want that to occur here, so they reversed course. This is not necessarily unprecedented in the state of Idaho to have this coverage for PTSD. So, we know where the bill lacked. We started off with a draft. We -- there were multiple interested parties that got together, the Association -- Idaho Fire Chiefs Association, Police Chiefs Association, the Sheriffs Association, IAC, fire commissioners, et cetera, to find areas that were concerning as we move the bill forward -- as collectively the bill moved forward. And so we addressed some of those areas. I want to hit on those real quick. First and foremost, a diagnosis of PTSI, PTSD has to be made by a clinical psychiatrist, psychologist, or a licensed counselor with a specialty in PTSD. So, a doc in the box, a private physician cannot make this diagnosis. That diagnosis is made under what's called a DCM-5. That is the medical criteria for a diagnosis of PTSD, PTSI. So, it's not just what they think it should be, it's an actual medical checklist that they go through to make that diagnosis. We also -- it has to be proven that the issue is through a preponderance of the evidence. This is an attorney term that Councilman Borton I'm sure can probably explain even better than I, but a preponderance of the evidence that this occurred at work. So, there was a concern -- somebody's stressed out, are they going to claim PTSI and through that evaluation of a psychologist, psychiatrist, or a licensed counselor, they will ensure that this is truly a work-related issue. There is also a sunset on it. So, it's a four year sunset. So, in four years if it does pass and there is any kind of concern of abuse, et cetera, et cetera, the legislature can pull it back after four years. There is questions about cost and, quite honestly, the challenge with cost in trying to articulate what the potential cost could be, is that we have no data in the state of Idaho to even then project what the potential cost was -- or going to be because we haven't had claims. I will tell you in our department we have had one claim filed for a diagnosed PTSD in one of our members and that claim was denied by the State Insurance Fund, because there was no physical injury to go along with it. I think you all know the calls that we have been responding to in Meridian between the police department and the fire department. The issue is real. It's certainly real for me as the fire chief and I want to make sure we are doing everything we can that when somebody has gone through EAP and is still struggling, we have a mechanism. As far as abuse goes, the neighboring states around Meridian City Council Meeting Agenda February 26, 2019 – Page 105 of 340 Meridian City Council February 12, 2019 Page 101 of 103 us that have been implemented this legislation -- we are talking about less than three percent of the total population will ever even file a claim to it. That's been the data from other states. NCCI, who is an independent evaluator of projected costs in legislation, did a review. I believe I forwarded that to you in my last e-mail, a copy that NCCI review. They said while we believe claims will go up from what they are today, because they are zero, they felt the cost would be small. That's their best projection from NCCI. So, it's kind of a roundabout where we are at today. Some key components to the bill that I can -- off the top of my head bring to you. I just want to say as the fire chief here I support it. I support getting the help we need for the very small percentage of our population of firefighters and police officers that may need this. And with that I'm certainly open to any questions you might have. De Weerd: Thank you, chief. And thank you for your e-mail this -- this weekend after the tragic call our guys went on and just put it in perspective on why this really is important. Niemeyer: I appreciate that, Mayor. I don't want to be too detailed on those types of e-mails, but I think sometimes we just think, oh, our guys go out on calls. There is a lot more to it and things that probably even we don't collectively think about that they have to do. It takes a toll. I can tell you -- and Jeff would be saying the same thing if he was here, we have been doing this a long time and I will tell you I have got the ten calls in the back of my head that at any point in time you ask I can bring them up graphically. So, you don't forget those things. I can deal with it, but not everybody can and we need to have help for those folks. De Weerd: And typically I don't text all of you on car accidents, but I did pass along this one, because I -- I thought we needed your thoughts and prayers with our crews. So, any questions for the chief? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Chief, just for clarification, it's police, fire, and EMS; is that correct? Niemeyer: Police, fire, EMS and dispatchers. That was initially a little bit of controversy. Just from my perspective, one voice of many in this -- in this issue, I -- I was a proponent of the dispatchers. They are the first leg of our stool and I have known several dispatchers over the course of my career and they are taking that phone call, imagine some domestic violence issues that I know Chief Lavey has past on to you and that's that phone call that they are hearing things -- and maybe they are not there, maybe they don't see it, but they are seeing it in their eyelids afterwards, so I think it's appropriate. Cavener: Madam Mayor, follow up. Chief, do we know where our county commissioners are on this piece of legislation? Meridian City Council Meeting Agenda February 26, 2019 – Page 106 of 340 Meridian City Council February 12, 2019 Page 102 of 103 Niemeyer: I haven't talked to them personally. What I have heard is our current now county commissioners are supportive of this. I can tell you -- let me step back just a little bit. We are a part of ACCES, which is the Ada County City Emergency Services, so it's our EMS JPA. There was a presentation months ago to that board on the PTSD, PTSI legislation and even there the two county commissioners that are -- that are no longer present in the county commission, were supportive of this. Cavener: Thank you. De Weerd: And so I know this -- this falls within this item, but to take an action we can't, but I do think -- if -- if this is on the house agenda, I believe that Representative Holtzclaw is one of the sponsors, as well as Senator Winder, that it would -- it would be nice to see if the Council is comfortable having the chief represent the city as supportive. Cavener: Madam Mayor, I'm one hundred -- sorry. Madam Mayor, I'm one hundred percent in supportive of our Council, if we are all -- I don't know if it's a nodding of heads or a quick raising of hands to let -- you know, I would support you representing the city -- you and the chief of police representing the city on this particular issue in favor. Niemeyer: Good. We will be happy to do so. De Weerd: Okay. Thank you. Niemeyer: Okay. Thank you. De Weerd: And I just had one other thing -- mostly of note is on Allumbaugh House I talked several months ago that the county was not doing their increase for the funding piece and they have come up with the funding to cover that gap. So, I did want to update Council on that. So, that's -- if there is nothing further I would entertain a motion to adjourn. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I would move that we adjourn. Little Roberts: Second. De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 8:52 P.M. Meridian City Council Meeting Agenda February 26, 2019 – Page 107 of 340 Meridian City Council February 12, 2019 Page 103 of 103 (AUDIO REC RIDING ON FILE OF THESE PROCEEDINGS) 2 i 20 i 201 9 MA Y DE WEERD DATE APPROVED ATTEST.` EO AUGUgT' o C 6JAY COS, CI E R K LL L ,Q 7E, City Council Workshop Meeting February 12, 2019 Agenda Item Number: 4 Project File Number: Item Title: Proclamation for Family, Career, and Community Leaders of America (FCCLA) Weel< Meeting Notes: EIDIAN�— IJ The office of the iWayor P R O C1 A .rl A 2JI O N WHEREAS, Family, Career and Community Leaders of America (FCCLA) helps youth assume their roles in society through Family and Consumer Sciences education in areas of personal growth, family life, vocational preparation, college readiness, leadership, and community involvement; and, WHEREAS, FCCLA extends classroom learning through chapter projects that develop leadership and initiative and helps young men and women learn how to plan, make decisions; and carry out and evaluate programs of action as they work with other youth and adults in their school and community; and, WHEREAS, FCCLA offers members an opportunity to work together for common purposes for the improvement of themselves, their families, and their communities; and, WHEREAS, the theme for the 2019 FCCLA Week is `BELIEVE IN YOURSELF; Be Spirited, Be Confident, be Prepared, Be a Friend, Be you in Red"; and, WHEREAS, Meridian encourages the young men and women who are working to achieve knowledge and experience that will help prepare them for future responsibilities as active and concerned adult members of society. THEREFORE, I, Mayor Tammy de Weerd, do hereby proclaim, February 11-15, 2019, as FCCEA Week in the City of Meridian and urge all citizens to acquaint themselves with the activities and values of Family, Career and Community Leaders of America. Dated this 12th, day of February 2019. Tammy de We0rd, Mayor Joe Borton, City Council President Luke Cavener, City Council Vice -President Anne Little Roberts, City Council Genesis Milam, City Council Ty Palmer, City Council Treg Bernt, City Council City Council Workshop Meeting February 12, 2019 Agenda Item Number: 5 A Project File Number: Item Title: Woodland Springs Partial Release of Water and Sewer Easement Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.A . Presenter: Estimated Time f or P resentation: Title of I tem - Woodland Springs P artial Release of Water and S ewer E asement AT TAC HM E NT S: Description Type Upload D ate P artial Release D ocs B ackup Material 2/8/2019 Meridian City Council Meeting Agenda February 12, 2019 – Page 4 of 237 City Council Workshop Meeting February 12, 2019 Agenda Item Number: 5 B Project File Number: Item Title: Little Creek Subdivision No. 1 & 2 Pedestrian Pathway Easement Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.B . Presenter: Estimated Time f or P resentation: Title of I tem - L ittle Creek Subdivision No. 1 & 2 Pedestrian Pathway E asement AT TAC HM E NT S: Description Type Upload D ate E asement B ackup Material 2/8/2019 Meridian City Council Meeting Agenda February 12, 2019 – Page 12 of 237 ADA COUNTY RECORDER Phil McGrane 2019-011699 BOISE IDAHO Pgs=7 VICTORIA BAILEY 02/13/2019 01:37 PM CITY OF MERIDIAN, IDAHO NO FEE ADA COUNTY RECORDER Phil McGrane 2019-099403 BOISE IDAHO i BONNIE OBERBILLIG 10/11/2019 02:13 1 CITY OF MERIDIAN, IDAHO NO FEE PE DEISTRTAN PATHWAYEASEME C Li LLr— a'(9 THIS AGREEMENT, Made this jz± day .of. botweelrE��'t _e9a hereinifftor thp City OfMorldian, aftldahb. f6uniolpa orpor4 Hereinafter referred: to :as "C�i'a�ntee"; -referred to. as WITNESSETRf WHEREAS, Grantor is the owner of real property on portions of which the, City of Meridian desires to establish a public pathway; and yMEREAS,thc Qxantor desires to grant an easement to establish a public pathway and ptovldo-conhedtjV4tyto present and faWro poffifts otthO Pathway, and VABREM, Grantor shall construct the pathway improvements upoii the easement described herein;..and NOW, THEREFORE, the -parties agree, as follows. TBE GRANTOR does hereby, grant -unto the Grantee.an easement on the fo.liowing,propetty, described on Exhibit 'W.' and depicted on Exhibit"'B" 4ffaofied hereto and incorporated heroin, I THE EASEMENT hereby granted is for the put ii n pathway poge of providing ay a Casement for tAtlplo'-118.0 with- :the -free right of apoess to such facilities at any and All thes. TO HAVE AND. TO HOLD.,, said casement unto said Grantee, its successors and assigns forever; THE GRANTOR.horeby covenants and agrees. that -it -will not place or, allow to be placed any pormanentstructures, -trees, within the -area -described -for - brush, shrubs or.ilowers .. this easement; which would intorhre,0#4 the use of said- 6ascment fort 110 -Purposes stated herein, IT IS EXPRESSLY- UNDERSTOOD AND AGREED, by and. between the parties hereto, that the Grantor shall repair and Maintain the pathway improvements. THE GRANTOR hereby covq1jants and agrees. with 1ho -Cqantqo.that- should anypaxt,of the Ale: 16110 street) easement �PTPbygranted becomepart X, or.. ie<,wthql� boun&tlos d 40 REV. 93/26/18 Pedostrlan Pathway Easement ADA COUNTY RECORDER Phil McGrane 2019-011699 BOISE IDAHO Pgs=7 VICTORIA BAILEY 02/13/2019 01:37 PM CITY OF MERIDIAN, IDAHO NO FEE e Cre A SO 1 V6 1cm PEDESTRIAN PATHWAY EASEMENT NT ttcty� THIS AGREEMENT, made this _L2:t day of Lellf 201q, between P e610A�� hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corpora on, hereinafter referred to as "Grantee"; WITNESSETH: WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and WHEREAS, the Grantor desires to grant an casement to establish a public pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantor shall construct the pathway improvements upon the easement described herein; and NOW, THEREFORE, the patties agree as follows'. THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit 'IN' and depicted on Exhibit "B" attached hereto and incorporated herein, THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway casement for multiple -use tion -motorized recreation, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever, THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this casement, which would interfere with the use of said easement, for the purposes stated herein. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the Grantor shall repair and maintain the pathway improvements, THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, Pedestrian Pathway Easement REV. 03/26/18 then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become mull and void and of no further effect and shall be completely relinquished, TETE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawfinl right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever, IN WITNESS WHEREOF, the said Cranntor has hereunto subscribed its signature the day and year first hereinabove written. r STA E OF County of Ada Erik N. Pilegaard, Manager, Little Creek Partners LLC ss This record waackn (name of individ , tl)e followIng if si (name of entity on b capacity, _ (stamp) owledged before me on (date) by (complete tree following if signing its a i sentative capacity, w, strike g in an individual capacity) a Calf of e if of whom record w xecuted), in the following representative pe, of authority such as officer or trustee) My CoOnission Expires; Notary Acknowledgement on Following Page Pedestrian Pathway Easement REV. 03/26/18 Meridian City Council Meeting Agenda February 12, 2019 Page 14 of 237 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 1 2 , 2 0 1 9 – P a g e 1 4 o f 2 3 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 1 2 , 2 0 1 9 – P a g e 1 5 o f 2 3 7 GRANTEE: CITY OF MERIDIAN �Qoao AeG�sT! z city of tpAHO Tammy e e r Mayor ' W SEAL ��lFR of the TKEPSJ A est by CJ I Coles, City Clerk STATE OF IDAHO, . ss. County of Ada ) This record was acknowledged before me on(date) by Tammy de Weerd and C.Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. CHARLENE WAYS COMMISSMOV67390 NOTARY PUBLIC Notary Signature n _ �O a STATE OF IDAHO My Commission Expires: A MY COMMISSION EXPIRES 3/28/22 Pedestrian Pathway Easement REV. 03/26/I8 a 250 S. Beechwood Avenue, Suite 201, Boise, ID 83709 p 208-376-7330 w www.jub.com EXHIBIT “A” LITTLE CREEK SUBDIVISION Nos. 1 & 2 CITY OF MERIDIAN PATHWAY EASEMENT LEGAL DESCRIPTION A portion of Lots 18, 19 and 20 of Pleasant Valley Subdivision (Book 12 of Plats at Page 665, records of Ada County, Idaho), situated in the northwest quarter of Section 8, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, and being more particularly described as follows: Commencing at the northwest corner of Section 8, Township 3 North, Range 1 East, Boise Meridian, which bears N00°26'22"E, 2649.67 feet from the west quarter-section corner of Section 8; Thence S00°26'22"W, 300.72 feet along the west line of the northwest quarter and the centerline of North Locust Grove Road; Thence S00°12'13"E, 154.27 feet along the centerline of North Locust Grove Road to the centerline intersection of North Locust Grove Road and East Wilson Lane; Thence S89°59'19"E, 59.41 feet along the centerline of East Wilson Lane; Thence at right angles S00°00'41"W, 30.00 feet to the south right-of-way line of East Wilson Lane and the north boundary of Lot 18 of Pleasant Valley Subdivision; Thence S43°09'59"W, 0.43 feet to the east right-of-way line of North Locust Grove Road; Thence S00°12'13"E, 315.39 feet along said east right-of-way line; Thence S00°26’13”W, 33.95 feet along said east right-of-way line to the POINT OF BEGINNING; Thence S 74° 33' 47" E, 21.45 feet leaving said east right-of-way line; Thence S 55° 36' 16" E, 532.00 feet; Thence S 53° 38' 57" E, 80.84 feet; Thence S 55° 25' 16" E, 216.61 feet; Thence S 65° 20' 40" E, 292.52 feet to the west boundary of Paddington Subdivision (Book 86 of Plats at Pages 9631 through 9634, records of Ada County, Idaho); Thence S 00° 26' 35" W, 15.35 feet along the west boundary of Paddington Subdivision; Thence N 65° 20' 40" W, 300.03 feet; Thence N 55° 25' 16" W, 217.78 feet; Thence N 53° 38' 57" W, 80.91 feet; Thence N 55° 36' 16" W, 529.60 feet; Thence N 74° 33' 47" W, 15.36 feet to said east right-of-way line; Thence N 00° 26' 13" E, 14.49 feet along said east right-of-way line to the POINT OF BEGINNING, containing 0.37 acres, more or less. Robert L. Kazarinoff, PLS 01/30/2019 Meridian City Council Meeting Agenda February 12, 2019 – Page 17 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 18 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 19 of 237 City Council Workshop Meeting February 12, 2019 Agenda Item Number: 5 C Project File Number: H-2018-0122 Item Title: Development Agreement for TM Crossing Expansion H-2018-012 with SCS Brighton, LLC Located on the East of S. Ten Mile Rd on the North side of 1-84. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.C. Presenter: S onya Allen Estimated Time f or P resentation: 2-3 minutes Title of I tem - D evelopment Agreement for T M Crossing Expansion (H-2018-0122) with S C S B righton, L L C located on the E ast of S . Ten M ile Rd. on the north side of 1-84, in the S W 1/4 of S ection 14, T.3N., R. 1 W. (P arcel #R7192800750) D evelopment Agreement between the City of Meridian and S C S Brighton, L L C for T M C rossing Expansion (H-2018-0122) AT TAC HM E NT S: Description Type Upload D ate S igned D A-T M C rossing Expansion-H-2018-0122 A greements / C ontracts 1/31/2019 E xhibit A-T M C rossing Expansion-H-2018-0122 E xhibit 1/31/2019 E xhibit B -T M Crossing E xpansion-H-2018-0122 E xhibit 1/31/2019 Meridian City Council Meeting Agenda February 12, 2019 – Page 20 of 237 ADA COUNTY RECORDER Phil McGrane 2019-011700 BOISE IDAHO Pgs=37 LISA BATT 02/13/2019 01:37 PM CITY OF MERIDIAN, IDAHO NO FEE PARTIES: 1. City of Meridian 2. SCS Brighton, LLC, Owner THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this _AZ"I day of_ebqAOL��, 2019, by and between City of Meridian, a municipal corporation of the State fter called CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and SCS Brighton, LLC, whose address is 12601 W. Explorer Drive, #200, Boise, ID 83713, hereinafter called OWNER. 1. RECITALS: 1.1 WHEREAS, Owner is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS, Idaho Code § 67-6511 A provides that cities may, by ordinance, require or permit as a condition of zoning that the Owner make a written commitment concerning the use or development of the subject Property; and 1.3 WHERE AS, City has exercised its statutory authority by the enactment of Section 11-513-3 of the Unified Development Code ("UDC"), which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.4 WHEREAS, Owner has submitted an application for annexation and zoning of 1.682 acres of land to the C -G (General Retail and Set -vice Commercial) zoning district, under the Unified Development Code, which generally describes how the Property will be developed and what improvements will be made; and 1.5 WHEREAS, Owner made representations at the public hearings both before the Meridian Planning & Zoning Commission and before the Meridian City Council, as to how the Property will be developed and what improvements will be made; and DEVELOPMENT AGREEMENT — TM CROSSING EXPANSION (H-2018-0122) PAGE I OF 8 Meridian City Council Meeting Agenda February 12, 2019 – Page 22 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 23 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 24 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 25 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 26 of 237 express or implied, between Owner and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. 21.1 No condition governing the uses and/or conditions governing re -zoning of the subject Property herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 22. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in connection with the annexation and zoning of the Property and execution of the Mayor and City Clerk. [end of text; signatures, acknowledgements, and Exhibits A and B follow] ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER: SCS Brighton, LLC By: CITY OF MERIDIAN By: Mayor T de Weerd ED AUGUST v 119 cilly of ow TTEST: E ID IDAHH O Cole4lCity C DEVELOPMENT AGREEMENT — TM CROSSING EXPANSION (H-2018-0122) PAGE 7 OF 8 STATE OF IDAHO ss: County of Ada, ) On this i day of A41 u ff'' ' U , 2019, before me, the undersigned, a Notary Public in and for said State, personally appeared I k ' V" known or identified to me to be the & & UL"' gy of SCS Brighton, LLC, the person who signed above and acknowledged to me that he executed the same' a on behalf of said corporation. IN WITNESS WHEREOF, I have hereunto set y hand and of rxed mymf�F�'ay and year in this certificate first above written. (SEAL AMANDA 7#29M8 Nota Public for Idaho COMMISSIONResiding at: q%fYNOTARYMy Commission Expires: STATE OMY COMMISSION E STATE OF IDAHO ss County of Ada On this 'L day off �►� Uf , 2019, before me, a Notary Public, personally appeared Tammy de Weerd and C.Jay Coles, know or identillid to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SECHARLENE WAY COMMISSION #67390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3128/22 Notary Pub]]c fo d o Residing at: Commission expires: -`�.$ "a021a DEVELOPMENT AGREEMENT -TM CROSSING EXPANSION (H-2018-0122) PAGE 8 OF 8 Meridian City Council Meeting Agenda February 12, 2019 – Page 29 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 30 of 237 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0122 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Annexation and Zoning of 1.68 Acres of Land with a C-G Zoning District for TM Crossing Expansion, by SCS Brighton, LLC. Case No(s). H-2018-0122 For the City Council Hearing Date of: January 2, 2019 (Findings on January 15, 2019) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of January 2, 2019, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of January 2, 2019, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of January 2, 2019, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of January 2, 2019, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of January 2, 2019, incorporated by reference. The conditions are concluded to be Meridian City Council Meeting Agenda January 15, 2019 – Page 113 of 462 EXHIBIT B Meridian City Council Meeting Agenda February 12, 2019 – Page 31 of 237 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0122 - 2 - reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for Annexation and Zoning is hereby approved with the requirement of a Development Agreement per the provisions in the Staff Report for the hearing date of January 2, 2019, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of January 2, 2019 Meridian City Council Meeting Agenda January 15, 2019 – Page 114 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 32 of 237 By action of the City Council at its regular meeting held on the 2019. COUNCIL PRESIDENT JOE BORTON COUNCIL VICE PRESIDENT LUKE CAVENER COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER TREG BERNT COUNCIL MEMBER GENESIS MILAM MAYOR TAMMY de WEERD TIE BREAKER) Mayor Attest: C.J oles City Clerk eerd 54'1 day of J a n l,la r , VST VOTED *11 VOTED l VOTED VOTED VOTED \/u, VOTED VOTED c•;y „t E IDIAN > LU 6 :i) Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: a aAL N Dated: 1 5 — z0A -1 City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0122 -3 - T m trot& n q Meridian City Council Meeting Agenda February 12, 2019 – Page 33 of 237 Page 1 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT DATE: January 2, 2019 TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-489-0578 SUBJECT: H-2018-0122 TM Crossing Expansion PROPERTY LOCATION: East of S. Ten Mile Rd. on the north side of I-84, in the SW ¼ of Section 14, T.3N., R.1W. (Parcel #R7192800750) I. PROJECT DESCRIPTION Annexation and zoning of 1.68 acres of land with a C-G zoning district for expansion of the TM Crossing site to allow additional parking to be provided in a future development phase. II. SUMMARY OF REPORT A. Project Summary Details Page Acreage 1.68 Future Land Use Designation Low Density Residential (LDR) Existing Land Use Vacant/undeveloped (pasture) Proposed Land Use(s) NA (floating adjacent Commercial FLUM designation) Current Zoning R1 in Ada County Proposed Zoning C-G Physical Features (waterways, hazards, flood plain, hillside) Purdam Gulch Drain runs along southern boundary of site History (previous approvals) Un-numbered lot in Primrose Sub. designated “public use area” B. Community Metrics Details Page ACHD report (yes/no) Requires ACHD Commission Action yes/no) Yes No EXHIBIT A Meridian City Council Meeting Agenda January 15, 2019 – Page 116 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 34 of 237 Page 2 Details Page Access (Arterial/Collectors/State Hwy/Local)(Existing and Proposed) Access via the TM Crossing development; emergency access via W. Verbena Dr. (no public street access proposed) Stub Street/Interconnectivity/Cross Access Cross-access with adjacent property to west (i.e. TM Crossing) C. Project Area Maps Future Land Use Map Aerial Map III. APPLICANT INFORMATION A. Applicant: SCS Brighton, LLC – 12601 W. Explorer Dr., #200, Boise, ID 83713 B. Owner: Same as Applicant C. Representative: Mike Wardle, Brighton Corporation – 12601 W. Explorer Dr., #200, Boise, ID 83713 IV. NOTICING A. Newspaper notification published on: November 16, 2018 B. Radius notice mailed to properties within 300 feet on: November 13, 2018 C. Applicant posted notice on site on: November 21, 2018 D. Next door posting: November 13, 2018 E. Neighbor meeting date and number of attendees: September 27, 2018; 9 attendees + Applicant Meridian City Council Meeting Agenda January 15, 2019 – Page 117 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 35 of 237 Page 3 V. STAFF ANALYSIS The proposed annexation area is within the Area of City Impact boundary and is contiguous to land that has already been annexed into the City. A legal description for the area proposed to be annexed is included in Section VII, Exhibit A. The site consists of land included in the Primrose Subdivision plat designated as a public use area but never developed as such; the site has been being used as a pasture and contains no structures. In 1979, the Meridian City Council vacated the public use area designation on the plat (Ordinance #352). An Affidavit Authorizing Change to Official Plat Record was recorded on September 14, 2018 as Instrument No. 2018-087272, to remove the “public use area” notation on the plat. The Comprehensive Plan Future Land Use Map (FLUM) designation for this site is Low Density Residential (LDR), which allows residential densities of 3 or fewer units per acre. The adjacent property to the west is designated Commercial. Because FLUM designations are approximate and not necessarily parcel specific, the Applicant requests the adjacent Commercial designation be allowed to float” to this property without an amendment to the FLUM. With this request, Staff recommended the Applicant submit letters of support from abutting affected property owners (i.e. Atwood’s, Hennis’, Plummer’s), which the Applicant has done (see Section VII, Exhibit C). The Applicant submitted two (2) options to these property owners for landscape buffers adjacent to their properties; Option 1, which consists of a 25-foot wide buffer with 6-foot tall fence on the property line consistent with UDC Table 11-2B-3, was chosen by all (see Section VII, Exhibit D). Landscaping within this buffer should be provided with development of the site in accord with the standards listed in UDC 11- 3B-9C. The buffer (or right-of-way along the north boundary) should facilitate pedestrian access from the residential to the abutting commercial development as set forth in UDC 11-3B- 9C.3. Once annexed, the property will be improved as a parking area to serve a future development phase i.e. professional offices) in the adjacent TM Crossing commercial development to the west; a conceptual development plan is included in Section VII, Exhibit B. The UDC (Table 11-2B-2) allows parking facilities as a principal permitted use in the C-G district; future development must comply with the dimensional standards listed in UDC Table 11-2B-3 for the C-G district and the parking standards listed in UDC 11-3C-5. A continuous pedestrian walkway that is a minimum 5 feet in width should be provided from the parking lot to the main building entrance in accord with UDC 11-3A-19B.4. There is existing unimproved dedicated right-of-way (ROW), 25-feet wide, adjacent to the north boundary of the site. The Applicant proposes to provide an emergency only access to the TM Crossing site from this ROW via W. Verbena Dr. as contemplated with TM Crossing subdivision. Access is proposed via a driveway from the west from Navigator Dr. within the TM Crossing development; public access via W. Verbena Dr. is not proposed or required at this time. If at some point in the future the adjacent homes to the north and east redevelop commercially and the 25- foot wide right-of-way depicted on the Primrose subdivision plat on the adjacent property to the north is dedicated, a public street connection may occur at that time. This site is separated from I-84 by a 15’ wide sliver of land, under different ownership, where the Purdam Gulch Drain is located that appears to be a remnant of land leftover when the interstate was widened. The UDC (Table 11-2B-3) requires a 50-foot wide street buffer to be provided on properties adjacent to Interstate 84 landscaped in accord with the standards listed in UDC 11-3B-7C consistent with the Comprehensive Plan (#3.06.02F), which requires appropriate landscaping and buffers along transportation corridors. Although this property doesn’t directly abut I-84, there is not sufficient depth on that property to provide the required buffer and it’s not likely to be improved since it’s not part of a larger parcel. For this reason, staff recommends a minimum 35-foot wide street buffer is provided on this site as a provision of annexation. Additionally, Staff Meridian City Council Meeting Agenda January 15, 2019 – Page 118 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 36 of 237 Page 4 recommends the multi-use pathway within the street buffer along I-84 on the adjacent property to the west is extended across this site within the buffer to the east boundary of the site. The City may require a Development Agreement (DA) in conjunction with an annexation and zoning request pursuant to Idaho Code section 67-6511A. In order to ensure compliance with Staff’s recommendation associated with this application, staff recommends a DA is required with the provisions included in Exhibit VIII. Prior to development, an application for Certificate of Zoning Compliance and Administrative design review is required to be submitted for the proposed parking area to ensure compliance with the DA provisions in this report and UDC standards. VI. DECISION A. Staff: Staff recommends approval of the proposed annexation and zoning application per the Findings in Section IX with the requirement of a Development Agreement including the provisions in Section VIII. B. Commission: The Meridian Planning & Zoning Commission heard this item on December 6, 2018. At the public hearing, the Commission moved to recommend approval of the subject AZ request. a. Summary of Commission Public Hearing: i. In favor: Mike Wardle ii. In opposition: None iii. Commenting: None iv. Written testimony: Mike Wardle, Applicant (in agreement with staff report) v. Staff presenting application: Bill Parsons vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Commission: i. None d. Commission Change(s) to Staff Recommendation: i. None e. Outstanding Issue(s) for City Council: i. None C. City Council The Meridian City Council heard these items on January 2, 2019. At the public hearing, the Council approved the subject AZ request. a. Summary of City Council Public Hearing: i. In favor: Mike Wardle, Brighton Corp. ii. In opposition: Denise LaFever iii. Commenting: None iv. Written testimony: None v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: None c. Key Issues of Discussion by Council: None d. Key Council Changes to Commission Recommendation: None Meridian City Council Meeting Agenda January 15, 2019 – Page 119 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 37 of 237 Page 5 VII. EXHIBITS A. Legal Description & Exhibit Map Meridian City Council Meeting Agenda January 15, 2019 – Page 120 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 38 of 237 Page 6 Meridian City Council Meeting Agenda January 15, 2019 – Page 121 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 39 of 237 Page 7 B: Conceptual Development Plan Meridian City Council Meeting Agenda January 15, 2019 – Page 122 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 40 of 237 Page 8 Exhibit C: Support from Abutting Property Owners Meridian City Council Meeting Agenda January 15, 2019 – Page 123 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 41 of 237 Page 9 Meridian City Council Meeting Agenda January 15, 2019 – Page 124 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 42 of 237 Page 10 Exhibit D: Landscape Buffer to Abutting Residential Properties Meridian City Council Meeting Agenda January 15, 2019 – Page 125 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 43 of 237 Page 11 VIII. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION A Development Agreement (DA) is required as a provision of annexation of this property. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting the annexation. The DA shall, at minimum, incorporate the following provisions: 1. Future development of this site shall be generally consistent with the conceptual development plan included in Section VII, Exhibit B and the provisions contained herein. 2. A Certificate of Zoning Compliance and Administrative Design Review application is required to be submitted and approved for the proposed parking lot expansion area prior to construction. The site and landscape plans submitted with those applications shall include the following: a. A 25-foot wide buffer as set forth in UDC Table 11-2B-3, landscaped in accord with the standards listed in UDC 11-3B-9C, shall be provided along the north and east property boundaries of the site with a 6-foot tall privacy fence on these property lines as committed by the Applicant to the property owners of Parcels R7192800490, #R7192800480 & #R7192800470, as shown in Section VII, Exhibit D. b. A minimum 35-foot wide street buffer with a 10-foot wide multi-use pathway shall be provided along Interstate 84, landscaped in accord with the standards listed in UDC 11-3B-7C. c. If at some point in the future the adjacent homes to the north and east redevelop commercially and the 25-foot wide right-of-way depicted on the Primrose subdivision plat on the adjacent property to the north (Lot 7, Block 3) is dedicated, a public street connection may be required at that time. d. A pedestrian connection shall be provided from the residential neighborhood i.e. Primrose Subdivision) to the commercial development to the west in accord with UDC 11-3B-9C.3. The location of the pedestrian connection may be within the right-of-way adjacent to the north property boundary. e. A continuous pedestrian walkway that is a minimum 5 feet in width shall be provided from the parking lot to the main building entrance in accord with UDC 11-3A-19B.4. Meridian City Council Meeting Agenda January 15, 2019 – Page 126 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 44 of 237 Page 12 B. IDAHO TRANSPORTATION DEPARTMENT (ITD) Meridian City Council Meeting Agenda January 15, 2019 – Page 127 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 45 of 237 Page 13 C. CENTRAL DISTRICT HEALTH DEPARTMENT (CDHD) Meridian City Council Meeting Agenda January 15, 2019 – Page 128 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 46 of 237 Page 14 Meridian City Council Meeting Agenda January 15, 2019 – Page 129 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 47 of 237 Page 15 D. NAMPA & MERIDIAN IRRIGATION DISTRICT Meridian City Council Meeting Agenda January 15, 2019 – Page 130 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 48 of 237 Page 16 Meridian City Council Meeting Agenda January 15, 2019 – Page 131 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 49 of 237 Page 17 E. ADA COUNTY HIGHWAY DISTRICT (ACHD) Meridian City Council Meeting Agenda January 15, 2019 – Page 132 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 50 of 237 Page 18 Meridian City Council Meeting Agenda January 15, 2019 – Page 133 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 51 of 237 Page 19 Meridian City Council Meeting Agenda January 15, 2019 – Page 134 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 52 of 237 Page 20 Meridian City Council Meeting Agenda January 15, 2019 – Page 135 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 53 of 237 Page 21 Meridian City Council Meeting Agenda January 15, 2019 – Page 136 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 54 of 237 Page 22 Meridian City Council Meeting Agenda January 15, 2019 – Page 137 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 55 of 237 Page 23 Meridian City Council Meeting Agenda January 15, 2019 – Page 138 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 56 of 237 Page 24 IX. FINDINGS 1. ANNEXATION & ZONING (UDC 11-5B-3E) Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant a rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The City Council finds that the proposed map amendment to the C-G zoning district is consistent with the Comprehensive Plan FLUM designation of Commercial that is being “floated” to this site from the adjacent property to the west. (See section V above for more information.) b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that the proposed map amendment to the C-G zoning district is consistent with the purpose statement of the commercial district per UDC 11-2B-1. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed zoning amendment should not be detrimental to the public health, safety, or welfare. The abutting neighbors have submitted letters in support of the proposed map amendment. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The City Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). The City Council finds the proposed annexation of this property is in the best interest of the City. Meridian City Council Meeting Agenda January 15, 2019 – Page 139 of 462Meridian City Council Meeting Agenda February 12, 2019 – Page 57 of 237 City Council Workshop Meeting February 12, 2019 Agenda Item Number: 5 D Project File Number: Item Title: AP Invoices for Payment - $525,105.83 Meeting Notes: D I TEM SHEET C ouncil Agenda I tem - 5.D. Presenter: Estimated Time f or P resentation: Title of I tem - AP Invoices for P ayment - $525,105.83 AT TAC HM E NT S: Description Type Upload D ate I nvoices for Payment B ackup Material 2/7/2019 Meridian City Council Meeting Agenda February 12, 2019 – Page 58 of 237 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A-1 STAMP & MABEL'S LABELS 220/Office stamp 38.00 01 General Fund A-1 STAMP & MABEL'S LABELS Nameplate for Chambers New Commissioners 20.00 01 General Fund ACE AUTO BODY Repair Body Damage to Rt Rear From Report Taken on 1/10/19 1,397.31 01 General Fund ADA COUNTY PARAMEDICS 220/state paramedic license fees, 12 employees 300.00 01 General Fund ARLENCO DISTRIBUTION, INC DVR for NVR upgrades at various sites - qty 10 4,967.80 01 General Fund ARLENCO DISTRIBUTION, INC NVR monitors for security cameras - qty 3 386.10 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY Streetlight Maintenance,111D,1/17/19 249.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY Streetlight Maintenance,3377B,1/17/19 175.70 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY Streetlight Maintenance,40030C,1/17/19 138.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY Streetlight Maintenance,40183C,1/17/19 196.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY Streetlight Maintenance,40308C,1/17/19 54.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY Streetlight Maintenance,40392C,1/17/19 40.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY Streetlight Maintenance,40926C,1/17/19 136.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY Streetlight Maintenance,41132C,1/17/19 196.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY Streetlight Maintenance,51753C,1/17/19 94.00 01 General Fund BOLEN'S CONTROL HOUSE DC latch switch for door locks at Lanark Parks Shop - qty 2 129.84 01 General Fund BOLEN'S CONTROL HOUSE Glass 15AMP Fuses for Gate Controllers @ PD Admin 17.35 01 General Fund BPA HEALTH, INC.EAP Premiums, Feb 2019, 468 employees 1,397.88 01 General Fund CALDWELL POLICE DEPT Refund Class Canellation B Howell 248.20 01 General Fund CANYON COUNTY SHERIFF Class Cancellation refund B Smith 240.00 01 General Fund CAVANAUGH JV LLC Partial Release of Landscaping Deposit - Caven Ridge Estates 31,303.64 01 General Fund CELLEBRITE USA, CORP UFED Touch Ultimate SW Renewal 3,700.00 01 General Fund CITY OF BOISE ATTORNEYS OFFICE PO# 19-0065 Prosecutor & Criminal Legal Services February 20 35,970.59 01 General Fund CITY OF BOISE POLICE DEPARTMENT Refund training fees, Lau, Roath, Brady, Newberry 989.80 01 General Fund CITY OF GARDEN CITY Class Cancellation Int. Sex Offender's Course J Thorndyke 248.20 01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash Jan 2019 163.79 01 General Fund CLIMA-TECH CORPORATION 19-0171 Annual Services HVAC Controls, Service Agreement 6,195.00 01 General Fund CODE ENFORCEMENT PROFESSIONALS OF IDAHO Registration for CEPI Annual Training & Membership 500.00 01 General Fund COEUR D' ALENE POLICE DEPARTMENT Class Cancellation refund fees for Jay Wilhelm 248.20 01 General Fund COMMERCIAL TIRE 220/rotate 4 tires, MF021 116.00 01 General Fund COT SPA COVERS replace sound system bag 100.00 01 General Fund CURTIS CLEAN SWEEP INC blackout old handicap parking paint at Settlers Park 225.00 01 General Fund DELTA DENTAL PLAN OF IDAHO Group 0133-0000 February 2019 19,603.50 Date: 2/7/19 02:24:39 PM Page: 1Meridian City Council Meeting Agenda February 12, 2019 – Page 59 of 237 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ELAINE CRISTELLA instructor fee - Vintage Furniture/Decor 1/19/19 - qty 5 260.00 01 General Fund EMERGENCY RESPONDERS HEALTH CENTER 19-0060 220/ 20 annual preventative health exams 16,300.00 01 General Fund FEDEX Background for Out of State Applicant A. Darby 26.20 01 General Fund FIRE CODE CONSULTANTS NORTHWEST 19-0031 TO #10925.a Comm Residential Bldg. Plan Review Svc' 1,592.02 01 General Fund FOREMOST PROMOTIONS Promotional items for SRO Bike Team/Printed Bandages - 5000 1,464.41 01 General Fund HOME DEPOT CREDIT SERVICES Nut and washer for sink strainer, Mayors sink 4.34 01 General Fund HOME DEPOT CREDIT SERVICES Sealant case #26000 for police 8.76 01 General Fund IALEP IALEP dues for B.Erickson Strategic Plans, Policy & Research 70.00 01 General Fund IDAHO ELECTRIC SIGNS, INC 220/repair outside electric signs at St. 2 & St. 3 1,000.00 01 General Fund IDAHO HUMANE SOCIETY 19-0176 Idaho Humane Society - Animal Control Svcs Feb 2019 32,555.00 01 General Fund IDAHO POWER 2200136188 Parks Power Jan 2019 14,476.30 01 General Fund IDAHO POWER 2203586629 Jan 2019 Street Lights 30,730.79 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice 393.26 01 General Fund IDAHO PRESS-TRIBUNE Legal Notices 133.98 01 General Fund IDAHO PRESS-TRIBUNE Ord 19-1805 Belveal Subdivision 151.71 01 General Fund IDAHO STATE POLICE Background testing mobile sales unit 32.00 01 General Fund IDAHO STATE POLICE Fingerprinting and Background Testing - January 2019 270.00 01 General Fund INDUSTRIAL ORGANIZATIONAL SOLUTIONS, INC. written testing for 19 applicants 492.00 01 General Fund INTERMOUNTAIN GAS 10284109054 Jan 2019 Fuller Park 111.16 01 General Fund INTERNATIONAL CODE COUNCIL 2012 IECC Code Books, Mechanical Inspectors 204.00 01 General Fund INTERNATIONAL CODE COUNCIL Accessable Code Book Plan Review 48.50 01 General Fund INTERNATIONAL CODE COUNCIL IC-MA Residential Mechanical Study Guide J. Dart 69.00 01 General Fund JAMIE LESLIE Per Diem Portland, OR 02/21 - 02/22/19 Tour Police Training 99.00 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP 4 Extinguishers for CSO Veh & Bracket, 1 recharged 444.00 01 General Fund JUB ENGINEERS Refund A19-004 Caven Ridge E#2 Alternative Compliance Fee 160.00 01 General Fund MASTERCARD MC DomDev #0876 01/19 607.51 01 General Fund MASTERCARD MC Parks #1 1/31/19 Statement -1,453.48 01 General Fund MASTERCARD MC Parks #3 1/31/19 Statement -1,424.72 01 General Fund MASTERCARD MC PD # 1 1/31/19 - Statement -30.00 01 General Fund MASTERCARD MC PD # 3 1/31/19 - Statement -2,106.95 01 General Fund MASTERCARD MC PD #4 1/31/19 - Statement -1,646.71 Date: 2/7/19 02:24:39 PM Page: 2Meridian City Council Meeting Agenda February 12, 2019 – Page 60 of 237 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund MASTERCARD MC PD #5 1/31/19 - Statement-724.88 01 General Fund MASTERCARD MC PW #1 1/31/19, Statement -5.52 01 General Fund MASTERCARD MC-ComDev-BS #2 1/2019 2,006.08 01 General Fund MASTERCARD Parks & Recreation MC #4 - RM 2,108.20 01 General Fund MERCER HEALTH & BENEFITS Benefits and Brokerage Consulting Services - Jan. 2019 5,000.00 01 General Fund MINUTEMAN, INC.Open Safe DR# 12-1480, for Disposal 260.00 01 General Fund MINUTEMAN, INC.Repair Door Latch for Patrol Reports Room 117.95 01 General Fund NAMPA-MERIDIAN IRRIGATION DIST Kleiner Park - E Park Lane & N Records Ave Irrigation 2019 4,684.75 01 General Fund NAPA AUTO PARTS Stinger for Hitch #83, Clips/Links for Safety Chain Radar 55.03 01 General Fund NATL INSITUTE GOVT PURCHASING NIGP membershp for Purchasing Jan 2019 273.00 01 General Fund NCPERS GROUP LIFE INS NCPERS Vol LIfe Insurance premiums Feb 2019 736.00 01 General Fund NESMITH BROTHERS TOWING Tow from Bruneel to Kendall Chevy Unit # 122 75.00 01 General Fund NESMITH BROTHERS TOWING Tow to Bruneel for Unit # 122 75.00 01 General Fund NEW YORK LIFE INSURANCE COMPANY Feb 2019 New York Life Insurance 873.02 01 General Fund NORTHWEST MOTION PICTURES LLC 220/Training videos for Meridian Fire training program 800.00 01 General Fund OFFICE DEPOT, INC.220/binders, dividers, laminating pouches 174.49 01 General Fund OFFICE DEPOT, INC.Office Supplies 77.55 01 General Fund OFFICE DEPOT, INC.Plates, hot cups for Mayor's Conf Room 23.96 01 General Fund OFFICE DEPOT, INC.Post it notes 4.15 01 General Fund OFFICE DEPOT, INC.Return damaged calendar for Keith W (8.16) 01 General Fund OFFICE DEPOT, INC.Tape Dispenser 4.53 01 General Fund OFFICE DEPOT, INC.Wall Calendar Keith W, Calendar refill Amie 16.28 01 General Fund OFFICE TEAM 19-0165 Short Term Temporary Permit Techs for Building Dept 1,685.23 01 General Fund OFFICE TEAM HR Contracted Labor for S. Householder 756.00 01 General Fund OFFICE TEAM Jan. 25, 2019 Contracted Labor for S. Householder 679.14 01 General Fund OFFICE VALUE - MERIDIAN Office Supplies - Labels, Pens, Keyboard, Organizer 1,017.63 01 General Fund PAIGE MECHANICAL GROUP, INC.Plumbing repair City Hall, clogged urinal 162.50 01 General Fund PIPECO, INC 19-0178 irrigation sprinklers & parts for all parks 34,471.05 01 General Fund POWER SYSTEMS WEST 220/repair low coolant temp alarm, replaced blockheater 594.47 01 General Fund RESERVE ACCOUNT Postage Use Jan 2019 #20474979 1,744.76 01 General Fund REVVED UP MOTORSPORTS Rear Tire for Unit # 522 278.00 01 General Fund RICOH USA, INC C86084920 February 2019 Copier Lease. January 2019 Copies. 449.17 01 General Fund RICOH USA, INC Copier Lease Feb 2019, Add'tl Images Jan 2019 - CODE 121.30 01 General Fund RICOH USA, INC Copier Lease Feb 2019, Add'tl Images Jan 2019 - Records 205.15 Date: 2/7/19 02:24:39 PM Page: 3Meridian City Council Meeting Agenda February 12, 2019 – Page 61 of 237 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund RICOH USA, INC Copier Lease Feb 2019, Add'tl Images Jan 2019-Patrol 545.19 01 General Fund RICOH USA, INC Copier Lease for Feb 2019, Add'tl Images Jan 2019 533.36 01 General Fund SETCOM Spare Helmet Kit & Super Mic for Motor Officers - qty 1 1,190.00 01 General Fund SETTLERS IRRIGATION DISTRICT Chateau Park,Sunnybrook Farms #4 (Lot1 Block14) 2019 Irrigat 144.38 01 General Fund SETTLERS IRRIGATION DISTRICT Heroes Park Lochsa Falls (30 acres, SO.26.153 A SW4 NW4) 2,039.71 01 General Fund SETTLERS IRRIGATION DISTRICT Lakes@Cherry Ln. #5 Fire Station #2 - 2019 Irrigation 15.13 01 General Fund SETTLERS IRRIGATION DISTRICT William Watson at Keith Bird Park (7.5 acres in NE4) - 2019 351.64 01 General Fund SHRED-IT USA, LLC.220/paper shredding, St. 4 & 5 70.28 01 General Fund SHRED-IT USA, LLC.Shredding PD Documents - January 2019 191.19 01 General Fund SIGNS, ETC Sign change Russ Fulcher's office 223.58 01 General Fund SOUTHERN IDAHO ELECTRIC Centennial Park wall heater 220.00 01 General Fund SOUTHERN IDAHO ELECTRIC Heroes Park wall heater 220.00 01 General Fund SOUTHERN IDAHO ELECTRIC Kleiner Park wall heater 355.00 01 General Fund SOUTHERN IDAHO ELECTRIC Settlers Park LED lights 319.60 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/Decommission MF005 to ready for auction 1,387.20 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF037, coolant leak,knoxbox mod,speedometer,chassis batt 2,079.95 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/Prev Mtnc MF037 1,281.29 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/Repair MF031, Auto snow chains on rear axle 640.28 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/T-31 Prev Mtnc, MF021 793.29 01 General Fund STEELMAN PLUMBING Replace sink strainer Mayors office 113.00 01 General Fund SYNCB/AMAZON 220/address labels, & 2 heavy duty cinch straps for training 64.57 01 General Fund SYNCB/AMAZON Bookends, K. Garcia 12.99 01 General Fund SYNCB/AMAZON Boot covers Inspectors 123.96 01 General Fund THAI BASIL Thai - Basil Taste of Meridian Feb 6, 2019 565.00 01 General Fund TOTAL SYSTEM SERVICES Fall HVAC Service Police K-9 150.00 01 General Fund TOTAL SYSTEM SERVICES Fall HVAC service PST 695.00 01 General Fund TOTAL SYSTEM SERVICES Fall HVAC Services Police Admin 1,830.00 01 General Fund TOTAL SYSTEM SERVICES Fill coolant tanks in boiler room 601.22 01 General Fund TOTAL SYSTEM SERVICES Winter HVAC services CH data room 576.00 01 General Fund UNIFORMS 2 GEAR Replacement Pants, Damaged on Duty - J.Shackelford 83.72 01 General Fund UNION PACIFIC RAILROAD CO 19-0023 Monthly Rent of South Parking Lot Feb 2019 1,864.16 Date: 2/7/19 02:24:39 PM Page: 4Meridian City Council Meeting Agenda February 12, 2019 – Page 62 of 237 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund WEX BANK INC #0496-00-332449-8, 1/31/2019_WEX_Bank 23,429.56 Total 01 General Fund 321,112.58 07 Impact Fund MASTERCARD MC Parks #3 1/31/19 Statement -168.00 07 Impact Fund MITCH GIEBLER Log cutting for water play at Discovery Park 375.00 07 Impact Fund MITCH GIEBLER Water play log cutting for handicap areas 412.50 Total 07 Impact Fund 955.50 20 Grant Fund governmental JESSE TREE OF IDAHO Reimburse for Emergency Rental Assistance for CDBG 2,619.00 20 Grant Fund governmental MASTERCARD MC DomDev #0876 01/19 92.70 20 Grant Fund governmental RESERVE ACCOUNT Postage Use Jan 2019 #20474979 1.00 Total 20 Grant Fund governmental 2,712.70 60 Enterprise Fund A-1 STAMP & MABEL'S LABELS Date stamp for Pretreatment 45.00 60 Enterprise Fund A-1 STAMP & MABEL'S LABELS Name plate for Tom Miller 10.00 60 Enterprise Fund AHC CONSTRUCTION Dumpster Acct Closed 2867 E Copper Point Dr., Meridian 72.64 60 Enterprise Fund AWWA-AMERICAN WATER WORKS ASSN AWWA Membership Renewal D.Teller PW Division 4119to33120 3,746.00 60 Enterprise Fund BERRY ELECTRICAL SERVICES, INC.PRV Abandonment,Remove antenna/poles,Elect. 1/21/19 720.00 60 Enterprise Fund BOE - Boise Office Equipment Copies Jan 2019 166.47 60 Enterprise Fund BOISE RIGGING SUPPLY Cut MGD-Egkn Round Sling Purple Qty 4 272.47 60 Enterprise Fund BOWEN COLLINS & ASSOCIATES, INC 17-0319 PRV 14&18 system Upgrade, Programming 12/15-01/11/19 979.50 60 Enterprise Fund BOWERS AUTO REPAIR Replaced body control module C18640 581.79 60 Enterprise Fund BPA HEALTH, INC.EAP Premiums, Feb 2019, 468 employees 455.40 Date: 2/7/19 02:24:39 PM Page: 5Meridian City Council Meeting Agenda February 12, 2019 – Page 63 of 237 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund BROWN & CALDWELL 18-0065,19-0129 WRRF Capacity Exp. Const Services 1/21/19 40,497.54 60 Enterprise Fund C. H. SPENCER Pump to repair pump 2 @ digesters 4 & 5 4,370.00 60 Enterprise Fund CAROLEE AYALA Title Co overpaid 2398 E Van Oker St., Meridian, ID 91.39 60 Enterprise Fund CERTIFIED SALES & SVC Dumpster Acct Closed 3797 E Fairview Ave, Meridian, ID 151.57 60 Enterprise Fund CITY OF BOISE 19-0004 NPDES Testing (167 tests)4,617.00 60 Enterprise Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash Jan 2019 43.96 60 Enterprise Fund COLE INDUSTRIAL, INC.Labor to repair boiler 3 @ digester 4&5 control bldg (4 hrs) 493.00 60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY Fuses to change out bad ballast bulbs (20 qty)174.00 60 Enterprise Fund COLUMBINE CONTROL CO.Varec 6 inch cover plate gaskets (4 qty)172.96 60 Enterprise Fund CORE & MAIN LP Repair Grip Joint Compression Couple Qty 1 22.29 60 Enterprise Fund CUES Replacement parts for camera on CCTV Van 1 (26 qty)876.12 60 Enterprise Fund D & B SUPPLY Metric Lock, Washer, Metric Hex Nut 2.66 60 Enterprise Fund D & B SUPPLY Plastic Organizer Plano Can Qty 3 25.97 60 Enterprise Fund D & B SUPPLY Safety boots for Stephen Hurbert 139.99 60 Enterprise Fund D & B SUPPLY Safety boots for Tom Miller 107.99 60 Enterprise Fund D & B SUPPLY White Tarp, Bunge Cord Qty 6 52.94 60 Enterprise Fund DAVID HEATON Per Diem: D. Heaton, Inspection Skills Conf., Las Vegas NV, 213.50 60 Enterprise Fund DELTA DENTAL PLAN OF IDAHO Group 0133-0000 February 2019 7,050.38 60 Enterprise Fund FASTENAL COMPANY Coated ninja gloves-size LG & Nitrile textured industrial 178.80 60 Enterprise Fund FASTENAL COMPANY Hardware to Install Running Boards 7.00 Date: 2/7/19 02:24:39 PM Page: 6Meridian City Council Meeting Agenda February 12, 2019 – Page 64 of 237 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund FASTENAL COMPANY Poly Broom, Metal Thrd Wooden Handle Qty 4 75.84 60 Enterprise Fund FERGUSON ENTERPRISES INC.19-0135 Bicent PRV LF Moni T8 Meter Qty 1 7,256.53 60 Enterprise Fund FERGUSON ENTERPRISES INC.Piping for air compressor (168 ft)260.40 60 Enterprise Fund FISHER SCIENTIFIC Sample filters & drager tubes (12 (pks)1,293.64 60 Enterprise Fund HACH COMPANY Ammonia test kits for Operations (7 qty)467.92 60 Enterprise Fund HOME DEPOT CREDIT SERVICES 5pc Concrete Bit Set Qty 1 16.97 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Metric Lock Washer, Metric Hex Nut Qty 2 2.66 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Misc supplies for Well Sites Angle Broom, Wall mount Hose, H 3,663.53 60 Enterprise Fund IDAHO POWER 2202131047 Waste Water Jan 2019 40,502.30 60 Enterprise Fund IDAHO POWER 2204228288 Water Power Jan 2019 29,130.71 60 Enterprise Fund IDAHO POWER 2205167097 WWTP Power Lift Stations Jan 2019 3,211.00 60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES V-belts to repair HVAC in tertiary filter bldg 1 (3 qty)20.94 60 Enterprise Fund KEMIRA WATER SOLUTIONS, INC 19-0012 PAX (48,240 lbs)13,748.40 60 Enterprise Fund MASTERCARD MC City #2 #0561 01/19 578.55 60 Enterprise Fund MASTERCARD MC PW #1 1/31/19, Statement -3,470.21 60 Enterprise Fund MASTERCARD MC PW #2 1/31/2019 - Statement -1,677.19 60 Enterprise Fund McCALL INDUSTRIAL SS bushing & SS thread coupling (6 qty)72.26 60 Enterprise Fund METROQUIP, INC.Duckbill Cam, Female Cam, Male Cam for VacTron A15767 186.49 60 Enterprise Fund METROQUIP, INC.Fire hose, clamp tool & clamp punchlok (111 qty)302.80 60 Enterprise Fund MICHAEL STRAIN BUILDERS Dumpster Acct Closed 4081 E Fairview Ave 375.66 Date: 2/7/19 02:24:39 PM Page: 7Meridian City Council Meeting Agenda February 12, 2019 – Page 65 of 237 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Credit for charging for replacement items (2 qty)(7.90) 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Dewalt cut off Wheel Qty 5 8.95 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Grating & grating clips for confined space safety unit (6 qt 1,805.04 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Replacement purple primer (2 qty)7.90 60 Enterprise Fund MYFLEETCENTER.COM New wiper blades for C12445 17.58 60 Enterprise Fund MYFLEETCENTER.COM Oil change C18640 51.19 60 Enterprise Fund MYFLEETCENTER.COM Signature Oil Change C19983 55.19 60 Enterprise Fund NAPA AUTO PARTS Instant gasket maker (6 qty)143.94 60 Enterprise Fund NAPA AUTO PARTS Nylon rope & utility snap hook for vactor hydrocleaner 32.53 60 Enterprise Fund NCPERS GROUP LIFE INS NCPERS Vol LIfe Insurance premiums Feb 2019 192.00 60 Enterprise Fund OFFICE DEPOT, INC.Pens for Construction/Inspection office 34.90 60 Enterprise Fund OFFICE DEPOT, INC.Pens, pen refills 17.60 60 Enterprise Fund OFFICE DEPOT, INC.Spray ashesive, tape 35.41 60 Enterprise Fund OFFICE VALUE - MERIDIAN Coffee Filters, Binder Clips, Art Tape Qty 17 14.40 60 Enterprise Fund OFFICE VALUE - MERIDIAN Organizer, highlights & bookends (6 qty)130.87 60 Enterprise Fund OFFICE VALUE - MERIDIAN Wall calendar, legal & letter hanging folders (6 qty)143.05 60 Enterprise Fund OXARC, INC.19-0010 Sodium Hypochlorite Delivery Qty 3830 gl 6,284.90 60 Enterprise Fund PAIGE MECHANICAL GROUP, INC.Repair & Replacement of Vacumm Breaker in Womens restroom 138.54 60 Enterprise Fund POSTNET Postage & Mailing Backflow Letters Qty 54 43.75 60 Enterprise Fund POWER SYSTEMS WEST 19-0124 FY19 Generator Repair Parts & Labor Contact Transfer 1,917.86 Date: 2/7/19 02:24:39 PM Page: 8Meridian City Council Meeting Agenda February 12, 2019 – Page 66 of 237 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund POWER SYSTEMS WEST FY19 Generator Repair Service call to Well 20 312.00 60 Enterprise Fund RESERVE ACCOUNT Postage Use Jan 2019 #20474979 257.41 60 Enterprise Fund RONALD W VAN AUKER INC Release Warranty Surety Deposit Creamline #4 Shell & Core 800.00 60 Enterprise Fund SETTLERS IRRIGATION DISTRICT City Well #16 (.972 acres in SW4 NE4) - 2019 Irrigation 232.61 60 Enterprise Fund SETTLERS IRRIGATION DISTRICT Westborough Well #26, 6067 N. Locust Grove, 2019 Irrigation 35.81 60 Enterprise Fund SIGNS, ETC Vehicle Lettering Stripe Kit C21113 432.00 60 Enterprise Fund STAR CRANE & RIGGING Crane service to pull mixer 1, at digester 5 (3 hrs)450.00 60 Enterprise Fund TC SALES & SERVICE Blue-white tube assembly (8 qty)497.29 60 Enterprise Fund TED HYSLOP Per Diem: T. Hyslop, Inspection Skills Conf., Las Vegas NV, 213.50 60 Enterprise Fund TOTAL SYSTEM SERVICES Fall HVAC Service Water Admin 588.00 60 Enterprise Fund USA BLUEBOOK 2inch Meter Flange Gasket Qty 50 143.12 60 Enterprise Fund USA BLUEBOOK Flex-a-Prene tube assembly connection (5 qty)303.15 60 Enterprise Fund USA BLUEBOOK Lens Cleaning Wipes, Hach Free Chlorine Senso Qty 5 3,205.87 60 Enterprise Fund USA BLUEBOOK Liquid Filled Gauge, Cable Lockout, Glow Exit Sign, Rotation 1,047.45 60 Enterprise Fund USA BLUEBOOK Lockout/Tagout Station w/cover 4 locks Qty 14 2,401.21 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 272508216-00001 Water Dept Modem for Emergency Svcs Jan 2019 12.47 60 Enterprise Fund WATER ENVIRONMENT FEDERATION WEF Membership for T Kissire 04/20/19 - 04/20/20 200.00 60 Enterprise Fund WEX BANK INC #0496-00-332449-8, 1/31/2019_WEX_Bank 4,658.22 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB570607 b/w (558 qty) & color (810 qty) images 43.29 60 Enterprise Fund YMC, INC.Labor & part to repair water heater 2 (4.5 hrs)771.62 Date: 2/7/19 02:24:39 PM Page: 9Meridian City Council Meeting Agenda February 12, 2019 – Page 67 of 237 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount Total 60 Enterprise Fund 200,325.05 Report Total 525,105.83 Date: 2/7/19 02:24:39 PM Page: 10Meridian City Council Meeting Agenda February 12, 2019 – Page 68 of 237 City Council Workshop Meeting February 12, 2019 Agenda Item Number: 6 Project File Number: Item Title: Items Moved From Consent Agenda Meeting Notes: City Council Workshop Meeting February 12, 2019 Agenda Item Number: 7 A Project File Number: Item Title: Traffic, Parking and Speeding Concerns in Paramount Subdivision Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.A . Presenter: Caleb Hood P aramount S ub Residents Es timated Time for P res entation: 30 min Title of Item - Traffic, Parking and S peeding Concerns in Paramount Subdivision AT TAC HM E NT S: Description Type Upload D ate Memo that was given to Transportation Commission Cover Memo 2/5/2019 Written C ontact f rom Resident Cover Memo 2/12/2019 Meridian City Council Meeting Agenda February 12, 2019 – Page 69 of 237 5a. Paramount Subdivision – Traffic and Parking Concerns Memo To: Meridian Transportation Commission From: Caleb Hood, Planning Division Manager Date: 2/1/2019 Re: Paramount Subdivision Traffic and Parking Concerns During the October 1 st , TC meeting, Nick Rohde addressed the Commission regarding his concerns about living in Paramount Subdivision by Rocky Mountain High School. Most of his concerns revolved around parking and trash being left by students within the neighborhood; speeding was also discussed. A brief history was provided by both ACHD and City Staff on this topic and what actions have been implemented up to this point, including limited parking signs, which ACHD has already installed in parts of Paramount. The TC voted to recommend that City Council consider creating a residential parking district. This recommendation was carried- forward to Council by City Staff. During the residential parking district discussion with the Council, the Mayor directed Jeff Lavey, Chief of Police, to meet with the neighbors to explore other options besides establishing a residential parking district. That neighborhood meeting was held on Wednesday, January 30 th at City Hall. There were approximately 25 people present including Paramount residents, members of the Police Department including the Chief, the School Resource Officer for Rocky, and Sgt. Arnold, Ex-Officio Member Carson, the Principal of Rocky, and other City Staff. During the neighborhood meeting, everyone was given an opportunity to introduce themselves and their concerns. General consensus was reached; to request ACHD install additional limited duration “no parking” signs in additional areas of Paramount. No decision/consensus was reached, however, regarding traffic calming options, including stop signs, pedestrian striping/signage or trash concerns (Rocky has recently installed a garbage can just on their side of the fence near the walking path, but it needs to be serviced more frequently.) A lot of the conversation revolved around behaviors and a lack of respect. Below is a follow-up email from Joan Seda, Staff’s primary point of contact for this topic, summarizing the meeting and next steps. Joan will be at the February TC meeting and has a presentation for the Commission. Meridian City Council Meeting Agenda February 12, 2019 – Page 70 of 237 A big THANK YOU for all of your time and input re: W. Paramount discussion of issues related to RM HS pathway. I do feel that all are now on the same page with a few, minor details needing to be worked out. As mentioned in the meeting, all petitions (required quota by ACHD) have been done and submitted re: no parking on W. Laughton Dr., W. Deer Crest, Legeratta and Arliss streets; signed during school associated hours (am and pm). I did mention to Mr. Wasson that a No Parking/No Stopping/No unloading sign is needed at the corner of Arliss and Laughton Dr; the most unsafe and the main impact area ( next to the actual walkway.) This is highly congested and especially dangerous as the corner is one of limited visibility and even worse with cars parking both sides of streets to unload in addition to the traffic trying to move through. This area is also where the parents/cars stop to unload/load. If such a sign was posted at the walkway, I truly believe the unloading/loading would and could move to a safer area, with less surrounding danger. Those at the meeting appeared to like the idea of pedestrian/student crossing signage as well as the proposed idea of a stop sign at the Arliss/Deer Crest T intersection. This would be a huge help in stopping the speeding that is occuring down Deer Crest, into the S turn on Arliss and Laughton Dr (near the pathway) as well as the traffic zooming towards the other W. paramount streets for parking spots. None of us ever want to hear of any kids being hit by a vehicle, thus, interventions must take place; prevention is key. The last issue I mentioned to Mr. Wasson was that of signing Deer Crest b/t Arliss and Linder. There are approximately 40 cars parked there daily M-F; 99% students from other subdivisions. Chief Lavey mentioned that with the signing, garbage, speed, property damage etc would all lessen. I'm personally afraid that if Deer Crest b/t Arliss and Linder isn't signed, those issues will not improve. Deer crest towards Linder is the largest area of parking abuses in W. Paramount, where a statement is necessary. I have attached a picture of a curb cutout in a homeowner driveway on Arliss/Legeratta streets. I do believe that one such in my driveway on the corner of Arliss and Laughton Dr., would give the students a place/target to properly walk from the street onto the sidewalk, thus preventing property damage by hundreds of students. Thank all of you again for a great discussion. Look forward to the resolution of issues and a safer neighborhood down the road. Sincerely, Joan E Seda jeseda53@gmail.com Meridian City Council Meeting Agenda February 12, 2019 – Page 71 of 237 Safety Issues/Impacts created by Pathway connecting Paramount Subdivision and Rocky Mountain High School *  •AREA OF IMPACT •3+yrs ago homeowners complined chained gate shut •Currently 102 seeking help- petitions done WALKWAY from School LAUGHTON A R L I S S  •Normal when school not in session •Families out enjoying their neighborhood *as it should be* •traffic, trash & parking abuse Free  -Unsigned RM HS Pathway-currently used as an extension of RM HS Parking/Drop Off/Pick up *Source of W Paramount Issues 3+yrs-getting worse *Issues not Mere Inconveniences but rather,Abuses Speeding/Parking,Tr af Congestion Safety, Prop. Damage, Trash/litter  POSTED Safety Measures for Paramount Elementary VS ZERO in Place at RM High School Pathway(s) Safe vs Non-Safe?? Should be Appropriate Protection for ALL students/minors?? Signed Pathway  •High Volume Vehicle Traffic/Congestion •High Volume Loading & Unloading,U-turns •Dangerous S Curve – *Limited Visibility* •Cut Through Other subdivisions-quick •No Pedestrian Signage •No Speed Limit Signs •Ongoing Parking Abuses in No Parking Zones •DAILY Trash b/t 9+ Local Eateries & RM HS Laughton Dr Arliss St Pathway to RM HS Deer Crest Rocky Mtn HS Drop Off/Pick Up Behind home at school  Rocky Mountain High School Posts Online Notes for Parents and Students NOT TO USE W. LAUGHTON DR. AS A PICK UP/DROP-OFF FOR STUDENTS PARENTS & STUDENTS DON’T ABIDE BY THIS.  o ISSUE –1- Pathway Abuse AM: *3Xday5dy/wk *Load/Unload *Other Subdiv. *Parking *Extension of RM HS IMPACT -1 Abuses:**IS THIS SAFE?** *TrafficCongest. *TrafficImpeded *Prking in No Pkg Zones *U-turns  o ISSUE -2 Lunch time 100-200 students emerge into W. Paramount to eateries & cars. *’S’ TURN with Limited Visibility *High Congestion---- *No Pedestrian Sign IMPACT -2 *Pedestrian & Traffic Congestion *No safety measures **IS THIS SAFE FOR MINORS?**  o ISSUE -2 Lunch time *Another view of Congestion/danger /on S curve with limited visibility. *Pathway-Hub of Congestion IMPACT –2 *Limited Visibility *High Congestion *No Pedestrian Signs Or Converg. Pathway  o ISSUE –3-PM **Area used as loading unloading zone/parking **No Pkg Zones, yet People park & wait in cars 20-30 minutes before school lets out. **Property damage all homes at Arliss corner- speeding vehicles IMPACT -3 **Not safe. No pedestrian Crossing or school signs **Limited visibility S turn **Norm. Traffic impeded **Driveways, Trash Cans & Mail boxes are blocked—sometimes no services for homeowners.  o ISSUE -4 **W. Paramount streets blatantly used as extension of RM HS Parking Lot —Convenient Access 5 days a week. **Speeding **Reported Property Damage by owners IMPACT -4 **Student cars create congestion & limited visibility **Residents CANNOT use adjacent street parking **Sidewalks/Front Yds unsafe for small children during school hours STUDENTS PARKED ON LEGARETTA  o ISSUE –4 (continued) Students park all day up and down Deer Crest.(20-40 cars) Most abusers not from Paramount *Convenient Access o IMPACT –4 **Traffic Congestion **Limited Visibility **No Stop Signs **Volumes Daily Trash **Speeding NEED STOP SIGN!!STUDENTS PARKED ON LEGARETTA STUDENTS PARKED ON DEER CREST  o ISSUE –4 (Continued) Students park all day up and down Arliss. Most abusers not from Paramount **Convenient o IMPACT -4 **Traffic Congestion **Limits visibility **Homeowners CANNOT use parking adjacent to their homes. Students have more rights than Homeowners?STUDENTS PARKED ON LEGARETTA STUDENTS PARKED ON DEER CRESTSTUDENTS PARKED ON ARLISS  o ISSUE -5 *Students frequent eateries DAILY; drop TRASH up and down Arliss, Legarreta, Laughton and Deer Crest. Not caused by landowners o IMPACT -5 *Residents & businesses burdened with picking up trash daily. *Decreases property values STUDENTS PARKED ON DEER CRESTSTUDENTS PARKED ON ARLISS  o ISSUE -5 **TRASH-another view o IMPACT -5 **Residents burdened with picking up trash everyday. **Decreases value of subdivision. STUDENTS & Eateries should BE HELD ACCOUNTABLE FOR CLEAN-UP; NOT the Homeowners STUDENTS PARKED ON DEER CRESTSTUDENTS PARKED ON ARLISS  o ISSUE -6 PROPERTY DAMAGE REPORTED BY HOME OWNERS W. PARAMOUNT *Broken Sprinklers where students park up on curbs/on lawns *Mail boxes hit or taken out by hit and run drivers *Landscaping damaged by speeding drivers missing the corner *Speeding by both Students & Parents in a hurry-No Speed Signs *Students damage residents lawns/vandalize trees/steal homeowner’s signs when walking across property; choosing not to use sidewalks o IMPACT -6 •Residents have to pay for damages/replacement •Homeowners have NO Voice/Rights in handling of abuses •Homeowners pay the taxes for Subdiv. & School;NOT THE STUDENTS, YET BURDEN FALLS ON HOMEOWNERS/TAXPAYERS  o WE, THE HOMEOWNERS NEED SOLUTIONS, not band aids. o HOA –Under control of Brighton. Have petitioned for legal counsel to amend CCRs for HOA $ toward street solution/issue & need Paramount-wide vote (ON HOLD) o ACHD –(John Wasson) has diligently worked to carry out traffic calming studies & provided info/direction on petition drives for parking signs/speed humps o Mayor/Morgan Andruss –have engaged & have monitored progress via emails. No Interventions to date o Superintendent of Schools –referred back to High School Principal o RM High School Principal –Some Progress -(Online posts, announcements, garbage can at gate, Signs re: No chaining bikes to trees, Organized sporadic volunteers to pick up trash) (NO PERMANENT SOLUTIONS TO ONGOING PROBLEMS) o Meridian Police Dept. –Patrol infrequently. Can’t stop student parking. Too much of a time delay between call & occurrence of incidents; obviously busy. o ALL ENTITIES MEAN WELL BUT ISSUES ARE NOT BEING RESOLVED & HAVE GOTTEN WORSE  o NO SOLUTIONS thus far, cost taxpayers $ *Ongoing Costs for Services of Police, School, & ACHD resources needed to address pathway-related issues o *ACHD Traffic Calming Studies (Laughton Dr.) conducted 2018, Need HOA funds to complete recommended Interventions. HOA (under Brighton control for 2-3 more months) Won’t commit funds (Streets are Public-not owned by HOA-they believe city, county and state should pay.) Legal counsel requested to amend CCRs then Paramount petitioning & Vote (Long, drawn out Process without guarantee) REMINDER: o 102 Homeowners/Taxpayers (75% of Owners) on affected streets in W. Paramount have signed petitions for 1)no Parking Signs & 2)Traffic Calming Measures. Petitions have been submitted to ACHD & are on hold. ****Homeowners want Solutions****  o SUMMARY –END THESE PROBLEMS- o COMMON SENSE SOLUTIONS or CONTINUE TO MIS-USE TAX $ BY MIS- USING PUBLIC RESOURCES Summary City Meeting Jan 30th:Chief Lavey, City & School Officials & Homeowners: Mutual Agreement for a concerted effort/statement to be made by all, to stop abuses and attempt to drive parking abusers back to School Parking Lots. 2 CHOICES FOR RESOLUTION OF ISSUES: A.Vacate Pathway via Petition to City Council to remove Common Lot – Ends all Issues & Ongoing Costs (Trans Comm.Mtg Oct 2018) 1.City Officials at 1/30 mtg. stated that ‘Egress is a part of City’s Fire Code.’Another Concern-Is path compliant with Amer. For Disabilities Act (Above ground manhole cover)? Other Pathway Paved to School B. Leave Pathway-It MUST be “used PATH as originally intended”  ONGOING CONCERNS: Abuses/Lack of Safety: 1)Safety Issues for students and homeowners- Congestion, Limited Visibility, Speeding, Parking Abuses (even in areas signed with no parking) **Avg. of 65 student cars/day in W. Paramount from other subdivisions** Parking available in RM HS Parking lot**. 2)Property Damage Reported by numerous Homeowners (every home on corner of Arliss/Laughton Dr. & others in W. Paramount) 3)Trash; excessive b/t school and Linder eateries  **WE NEED THE CITY’S SUPPORT FOR INTERVENTIONS TO PROTECT BOTH HOMEOWNERS/STUDENTS FROM FURTHER ABUSES/HARM ** 1.**More Restrictive **No Stopping/No Parking/No Drop off signage* at Pathway; GROUND ZERO THRU ARLISS CORNER 2. **Signage re: Pedestrians/Student crossing. 3. **No Parking Signs extended throughout W. Paramount (ACHD handling) 4.**Stop sign at Arliss/Deer Crest (slow speeders down into S turn w/limited visibility) 5.***Deer Crest b/t Arliss and Linder needs signage—30-40 cars from other sub- divisions park here 7:30 am to 3pm, 5 day/week. If not done, congestion/trash/speeding/parking abuses will ONLY CONTINUE.*** 5. **Curb Cut across from pathway—Place for student traffic to converge onto sidewalks; Safer & prevents damage to homeowners yards/trees etc. 6. **Trash. Chief Lavey feels no parking signage will help decrease this by moving abusers from area to school. (Again-must include signage Deer Crest to Linder) Meridian City Council Meeting Agenda February 12, 2019 – Page 72 of 237 1 Chris Johnson From:C.Jay Coles Sent:Tuesday, February 12, 2019 8:50 AM To:Chris Johnson Subject:FW: meridiancity.org/council/request.html From: Robert Simison <rsimison@meridiancity.org> Sent: Tuesday, February 12, 2019 8:08 AM To: Ty Palmer <typalmer@meridiancity.org>; adamsfamilyof5@yahoo.com Cc: mayortammy <mayortammy@meridiancity.org>; Anne Little Roberts <alittleroberts@meridiancity.org>; Treg Bernt <tbernt@meridiancity.org>; Joe Borton <jborton@meridiancity.org>; Luke Cavener <lcavener@meridiancity.org>; Genesis Milam <gmilam@meridiancity.org>; C.Jay Coles <cjcoles@meridiancity.org> Subject: RE: meridiancity.org/council/request.html Suzanne, I also wanted to let you know that I’m asking the City Clerk to include your comments into the record during the staff report/discussion on this item with City Council. We appreciate your comments and perspective to this issue and I hope you continue to have positive experiences with the Rocky Mountain students. Sincerely, Robert Simison | Chief of Staff City of Meridian | Mayor’s Office All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. From: Ty Palmer Sent: Monday, February 11, 2019 6:09 PM To: adamsfamilyof5@yahoo.com Cc: mayortammy <mayortammy@meridiancity.org>; Anne Little Roberts <alittleroberts@meridiancity.org>; Treg Bernt <tbernt@meridiancity.org>; Joe Borton <jborton@meridiancity.org>; Luke Cavener <lcavener@meridiancity.org>; Genesis Milam <gmilam@meridiancity.org> Subject: Re: meridiancity.org/council/request.html Thank you so much for this refreshing message. Week after week we hear a much different message of people being wronged or offended by this or that. Your words of making lemonade from the lemons circumstance has given you made my night. Thank you, Ty Palmer Meridian City Council On Feb 11, 2019, at 4:12 PM, Formspree Team <submissions@formspree.io> wrote: Meridian City Council Meeting Agenda February 12, 2019 – Page 73 of 237 2 NEW FORM SUBMISSION Hey there, Someone just submitted your form on meridiancity.org/council/request.html. Here's what they had to say: Request for Mayor and Council: Name: Suzanne _replyto: adamsfamilyof5@yahoo.com Street Address: 1250 W Laughton Dr City: Meridian State: ID Zip Code: 83646-6543 Subject: Rocky High School Pathway Message: All over my neighborhood I am being bombarded with newsletters and petitions due to the pathway that is literally next door to my house. High school students throughout this neighborhood, and others, use it to get to Meridian City Council Meeting Agenda February 12, 2019 – Page 74 of 237 3 school and not use the parking lot. As the next door neighbor of this pathway I have to say, I love it! Yes kids are rowdy. Yes trash will sometimes fly into my yard and yes kids park where other neighbors don’t want them to. Yes, people speed;however I see more moms speed then kids. During the summer when school is out on vacation trash, speeding and parking still happen. It’s a neighborhood and people like myself invite others over. Sheesh! It’s ridiculous! I bought this house after the high school was built. As far as I know, everyone else on Laughton did too. I personally thought it was part of the charm of this neighborhood and why I bought this particular house. I have no issues picking up a few pieces of stray trash and believe it would still happen on any other day without a high school in my backyard and a pathway next door. Seeing kids actively use the neighborhood gives me hope for it’s future opening connections and conversations. On hot days I pass out otter pops and water bottles. I strike up conversations with these kids and am always surprised of their kindness and intelligence. I have had kids put away my trash cans and even sing happy birthday to me. I don’t know these kids from Adam but I do know they strengthen the community. If others were to stop glaring outta their windows and stop yelling they too might be surprised. When others litter their lawn with signs that rudely ask high schoolers to go away and not walk on them attitudes come out. My suggestion is be kind or move! Paramount is about family! I hope it always stays that way! The kids are always welcome to walk along my house to get an education! Submitted 11:11 PM UTC - 11 February 2019. Mark as spam You are receiving this because you confirmed this email address on Formspree. If you don't remember doing that, or no longer wish to receive these emails, please remove the form on meridiancity.org/council/request.html or click here to unsubscribe from this endpoint. Meridian City Council Meeting Agenda February 12, 2019 – Page 75 of 237 City Council Workshop Meeting February 12, 2019 Agenda Item Number: 7 B Project File Number: Item Title: Historic Preservation Commission Annual Report Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.B . Presenter: Josh Ev arts Estimated Time f or P resentation: 5 Title of I tem - Historic P reser vation Commission Annual Report HP C 's vice president will share their annual report f or 2018. AT TAC HM E NT S: Description Type Upload D ate HP C P P T, may update P resentation 2/6/2019 2018 Written Report B ackup Material 2/8/2019 Meridian City Council Meeting Agenda February 12, 2019 – Page 76 of 237 Harry Warrick Barn (Amity & Locust Grove) Meridian City Council Meeting Agenda February 12, 2019 – Page 77 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 78 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 79 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 80 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 81 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 82 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 83 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 84 of 237 3135 S Black Cat Rd. Meridian City Council Meeting Agenda February 12, 2019 – Page 85 of 237 MERIDIAN HISTORIC PRESERVATION COMMISSION 2018 ANNUAL REPORT Historic Preservation Commissioners • Blaine Johnston, President • Josh Evarts, Vice President • Dawn Cronk • Jacy Jones • Edward Landis • Kourtney McBride • Jody Ault (new seat) • Ella Kramer (past student) Commission ► Our HPC has been fortunate to have retained most of our commissioners with the exception of Ella Kramer, our past student commissioner who graduated High School and is now attending college in Wisconsin. After Ella left us, we gained Kourtney, a fellow Meridian High School student. Kourtney is on MYAC and heavily involved at school including in the newspaper. We also gained an additional seat on our commission, giving us an odd number of commissioners (although most of our votes have a full commission consensus as it is). Jody Ault is a wonderful addition to our team and we look forward to working with her and being able to reference her expertise. This year, the commission elected to send Hillary Blackstone, our staff liaison, to the PastForward Conference. We have decided to fund this conference on alternating years, or as needed, rather than planning on attending it every year as we want to recognize the expense and also take advantage of specialized trainings that are taking place closer to home. Engaging Local Students ► We expanded our student initiative this year to encompass a wider range of projects that could be accepted. We also opened the competition up beyond high school to all school-aged youth. The commission will continue to finesse this program to get local students more involved with historic preservation and find creative ways to feature their work. Meridian History Course ► This year, with the help of Jake Garro, Amy Birch and Linda Belthoff, we were able to offer our Meridian History course to the public. We had 13 people sign up for the course and it was well received by the attendees and less overall work for our instructors (as compared to teaching the professional development course). Amy and Linda led the course and had a number of guest speakers including Mayor Tammy, Jim Zamzow, and Carol Standley. Dawn Cronk was able to attend the course all day and help facilitate as well as represent HPC. After the course, Dawn presented a re-cap and the commission decided that they liked the idea of hosting the public course for at least another year. Most teachers looking for the professional development credits have taken this course by now, so we may want to wait a couple of years to offer the course in that variation again, in order to reach a new crowd of teachers who can use the course in their curriculum. Historic Walking Tour & Historic Preservation Month ► The MDBA continues to support a portion of the ongoing cost for the Walking Tour app and they now host an additional map on the app to highlight downtown businesses. Josh Evarts, Dawn Cronk, and Ella Kramer lead a large (25+ person) tour through the streets of Meridian during their Historic Preservation Month celebration. HPC reached out to businesses to see if they would keep their doors open after-hours for visitors interested in learning about the buildings that they are housed in. The tour stopped at a couple sites including the Mill and Richard Nourse’s home. Meridian City Council Meeting Agenda February 12, 2019 – Page 86 of 237 Shelly Houston and her sister helped manage the crowd at Richard’s house. Shelly also helped coordinate a pop up tent for the front of Richard’s home as well, so that he could display more artifacts including his mother’s wedding dress and photos from his father’s side of the family. We also continued to host “If This Property Could Talk” by placing signs throughout downtown. Oral History ► Dawn Cronk and Than Reed coordinated the effort to record an oral history with Ruth Wilkins. We attempted to use the StoryCorps platform to make this recording, but had some difficulties in doing so. The HPC expressed a continued desire to add more oral histories through StoryCorps. These recordings are archived through the Library of Congress and are hosted through the StoryCorps website. We’d like to encourage individuals in Meridian to make their own recordings so that families can work with loved ones and better understand their family’s history in Meridian. Historical Society ► The Meridian Historical Society continues to be an asset for HPC and a number of City Departments. This year, we were able to get each of the City Council members and C.Jay Coles as City Clerk to get tours of the Historical Society’s collections, both upstairs and in the basement. Their records and time have supported staff in the Clerk’s Office, Planning Department, Public Works, and more. The Historical Society has gained two new members, Dave and Betsy Hanson, who volunteer weekly and who cover for others when they are out. With Dave and Besty’s help, the History Center is able to be open every day of the week. Later in the year, Lila invited a number of potential stakeholders to meet to discuss the future of the Historical Society Collection. These discussions will be on going, but will help everyone to plan and have a clear vision for where the Historical Society collection will be stored, maintained, accessibly, etc. Children’s Museum of Idaho ►Our HPC has continued to follow the progress of the recently opened Children’s Museum of Idaho. The museum has m ultiple exhibits that speak to the roots of Meridian’s history, but our contribution to their efforts was in the form of supporting the construction of a small outdoor cabin that local kids can explore and learn about how early Meridian residents may have lived. The cabin’s interior walls were finished with the wood of a Meridian barn that was torn down earlier in 2018. Third Grade Tours ► HPC continued its partnership with West Ada School District (and Compass Charter) and MDC to support third grade field trips downtown. While HPC doesn’t contribute man-power or significant funding, we have supported supplies for the volunteers who lead the tours at City Hall. Volunteers organized by Barbara Hatch (Parks) lead all of the tours; she does an outstanding job to make sure that our students get a wonderful experience here at Meridian City Hall. We have felt a lot of support from both City departments and outside organizations this year. We are grateful to all of those who work with us and share our vision to preserve our history. It is with support from the City, informal community groups and individuals, and formal organizations that help us reach a broader audience, promote our history, and advocate preserving our legacy as a community. Thank you for your support of the Historic Preservation Commission! Meridian City Council Meeting Agenda February 12, 2019 – Page 87 of 237 City Council Workshop Meeting February 12, 2019 Agenda Item Number: 7 C Project File Number: Item Title: Discussion about Lakeview Golf Course Future Proposal Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.C. Presenter: Estimated Time f or P resentation: Title of I tem - D iscussion about L akeview Golf C ourse F uture P roposal Meridian City Council Meeting Agenda February 12, 2019 – Page 88 of 237 Lakeview Golf Club Preservation. Enhancement. Sustainability. Golf Course Focus Group –Special Meeting How do we fix the multi-million dollar irrigation system problem? •Met Friday, February 8, 2019 / 3pm –4:30pm @ City Hall •Utilized Focus Group to discuss solutions/options as presented herein •Solicited questions/input from Focus Group •Focus Group was not asked to approve the plan but after a long discussion agreed to send proposal to the Council for further review •Members of the Focus Group are present today The Problem: Irrigation System –Failure •Lakeview irrigation system has regularly failed for many years as documented by 2002 and 2006 USPGA inspections. "The worst I have seen in my entire career of golf course inspections...." •Repairs becoming increasingly costly, wholesale catastrophic failure is imminent •System almost 40 years old on original 9, newer 9 hole system conditions are no different •Replacement parts for system are no longer available Uncontrollable Dry Spots •Residents routinely water outside their property to keep the course green The Problem: Cost •Total replacement and enhancement of the system is only option •Replacement cost will be approximately $2.5M+ •Lessee has spent $100’s of thousands to keep current system operational •No longer economically feasible to continue under current model without substantial increases in fees and season pass prices which would not be competitive •System must be replaced and enhanced or lessee eventually will have to walk away from the lease and the city will have to deal with it Replacement Cost Estimate: $2.5M+ •Approx. 1,000 sprinkler heads currently in service at Lakeview •Industry average to replace system is $1,500 per head •Satisfactory irrigation standards –additional 350 -500 heads likely required •Pump and associated costs $400K -$600K •Total replacement and enhancement costs –$2.5+ million The Problem: Funding –Who? •Lessee has exhausted all potential avenues –traditional options not available to Lakeview •Municipal issued bonds –No •Wastewater facility funds –No •Trading discharge credits –No •Bank financed debt –No •State/Federal assistance –No The Solution: Funding –How? •The only viable option to save Lakeview –Creation of a Community Infrastructure District (CID) •A CID authorizes the use of bonds that will pay for the replacement of the irrigation system and possibly other course improvements •Taxpayers/existing homeowners are not on the hook for the bond repayment •The city has no obligation to make payments •The city continues to maintain ownership of golf course The Solution: CID Overview •The city would be required to authorize the creation of a CID •A CID is a special taxing district created by a vote of a landowner or property owners within a specified area •CID funds can only be used for public infrastructure –nothing private •Assessments are implemented on real property within the boundaries of the CID which in turn pays for bonds –30 year bonds •CIDs typically overlay bare land, before new construction •Once created, 3 members of the City Council sit as the CID Board The Solution: CID –Benefits •A new and properly engineered irrigation system (definite) •Paved cart paths -(possible) •Rebuild tee boxes -(probable) •Replace bridges -(probable) •Enhance greens and fairways -(possible) The Proposal •The lessee acquires approximately 5 –10 acres from the city via swap or other method determined by the city •This will not include any of the playable golf course (70 +/-acres) •A CID would be created to overlay the proposed property (not any existing homes or property) •Includes the area generally outlined in the following slide The Proposal: Golf Amenities •New Clubhouse/Pro Shop •Restaurant/Bar •Special Events Center •Golf Training/Fitness Center •Maintenance Facility (would be relocated) The Proposal: Real Estate •Lessee develops high-end townhomes/condos for Age 50+ homeowners (not subsidized apartments) •Real estate element is essential for solving the problem, it provides mechanism for repayment of the CID bonds •Number of units not yet determined, further analysis required to determine economic viability and if proposal will support bond repayment Proposed Timeline •Coordinate with city –propose a 45 –60 day timeline City Council Approval of CID Master Plan Finalized and CID Legal Documents Completed City Council Approval of Finance Plan Public Hearings Develop a Finance Plan Neighborhood Meetings Feasibility Studies Architectural Concepts Prepared The Outcome •Preservation of community •Enhancement of the golf course •Sustainability of city’s resource Preservation. Enhancement. Sustainability. Lakeview Golf Club City Council Workshop Meeting February 12, 2019 Agenda Item Number: 8 A Project File Number: Item Title: Legal Department Annual Report Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 8.A . Presenter: Bill Nary Estimated Time f or P resentation: 30min Title of I tem - L egal Department Annual Report Meridian City Council Meeting Agenda February 12, 2019 – Page 89 of 237 CITY ATTORNEY’S OFFICE February 12, 2019 Bill Nary, City Attorney Ted Baird, Deputy City Attorney Emily Kane, Deputy City Attorney Andrea Pogue, Deputy City Attorney Michelle Albertson, Legal Services Support Mgr. Meridian City Attorney’s Office Established 2004 –Age 15 MICHELLE ALBERTSON 25+ years of City Service TED BAIRD 25+ years of City Service ANDREA POGUE 10+ years of City Service BILL NARY 30+ years of City Service EMILY KANE 15+ years of City Service Legal Staff at age 15 MISSION STATEMENT The mission of the City Attorney’s Office is to support a safe and legally compliant workplace and community by providing outstanding legal expertise, leadership, and counsel to the elected officials and employees of the City of Meridian. MAYOR’S OFFICE CITY COUNCIL COMMISSIONS •Review every item on City Council agenda •Prep meeting before and debrief after meetings •Staff all City Council meetings –at least 4/month •Staff all Commission meetings –at least 7/month •Staff internal & external committees (Impact Fee & Golf Course), task forces, project teams •Manage litigation, appeals, mediation, subpoenas •Support for Board of Adjustment limited appeals •Questions from departments, citizens, media CITY CLERK’S OFFICE •Review public records responses –454 in 2018 •303 in 2017 •Review Temporary Use Permits –125 in 2018 •113 in 2017 •Records retention policy and implementation of records management initiatives •Advice, support •PRRs •Noticing •Initiative/referendum process •Help refine and coordinate input on TUP workflow, conditions United States of America Established 1776 –Age 15 in 1791 HUMAN RESOURCES •Review all forms for legal compliance •Review all contracts •Assist with re-writes of Standard Operating Policies and Procedures •Advise re: personnel actions (discipline, termination) •Advise re: Veterans Preference Hiring Practices FINANCE DEPARTMENT •Bankruptcy case management and litigation (delinquent accounts, foreclosures, liens) •Citywide fee schedule •Impact fee committee support •Review, advise on purchasing contracts •Serve on Grant Review Committee FIRE DEPARTMENT •Collective Labor Agreement (CLA) negotiations •8 CLA’s since 2005 •Manage grievance, arbitration proceedings •Contract review •Review all public records responses •Support IFC code compliance, updates •Advise and support Fire Inspector, draft code compliance letters •Assist MFD & MAC/Hillary with drafting RFP for art at fire station State of Idaho Established 1890 –Age 15 in 1905 POLICE DEPARTMENT •Advise and support Code Enforcement, draft code violation letters •Prepare abandoned vehicle guidelines •Draft and review agreements –training, SRO, IHS, TIPS, MADC initiatives •Provide support in updating policies – records retention, Public Safety Center •Draft and coordinate input on ordinances – vehicle sharing programs, booting •Supplement advice from prosecutor’s office on code interpretation and application PARKS AND RECREATION •Assist with policy drafting –reservations •Contract drafting and review –ACSO labor detail, Christmas & Main Street markets •Homecourt –liability issues, waivers, policies •Art in parks –Task agreements for Renaissance Park, Champion Park art •Prepare notices from City Arborist for nuisance trees, support tree removal/abatement efforts •Real estate transactions –Borup property farm lease, WARD conveyance of Fuller Park COMMUNITY DEVELOPMENT •Prepare land use ordinances –33 in 2018 •Prepare development agreements –39 in 2018 •Advise and support Building Official, staff in compliance efforts •Draft DBS amendments, inspector agreements •Advise and support Planning staff (noticing, findings of facts/conclusions of law, process questions, etc.) •Advise re: street addressing conflicts •Support Comprehensive Plan Update •CDBG –subrecipient agreement updates, support compliance efforts City of Meridian Incorporated 1903 –Age 15 in 1918 PUBLIC WORKS •Support transfer of SWAC staff support function to PW •Assist with Title 2 Chapter 6 ordinance update (SWAC membership qualifications, duties and responsibilities) •Assist with Title 4 Chapter 1 ordinance update (residential container location standard) •Assist with MCC §9-4-24 ordinance update(wastewater user charges) •Support contract negotiations (residential recycling processing fee, utility connection agreements) •Review and draft construction and purchase agreements •Advise re: sewer and water assessment fees Meridian City Council and Mayor de Weerd c. 2004 Also c. 2004 RISK MANAGEMENT 2017 2018 Claims against City 31 35 Claims paid by ICRMP 14 15 Damage to others’ property (Caused by City) 35 37 Damage to City’s property (Caused by City and others) 69 50 RISK MANAGEMENT Strategic Initiative Update 4.D.1: •Develop a Comprehensive Risk Management Program inclusive of Risk Identification, mitigation, safety audits, training, and proper resourcing o 40% complete o Formed internal committee to review current reporting methods, claims, training, and costs related to claims and risk o Established quarterly meeting dates o Developing criteria for measurements o Draft Policy 15 YEARS FROM NOW •Police attorney? •Prosecution? •Courthouse •Additional civil attorneys? •Litigation, appeals CRIMINAL PROSECUTION Boise City Attorney’s Office •MPD Public Records Requests •Advise police –on call •Warrants, arraignments, sentencing hearings, trials •Prosecute all criminal cases QUESTIONS? Meridian City Prosecution and Police Advice Services Meridian City Council -February 2019 Boise City Attorney’s Office Michael Dean & Kevin Borger PROSECUTION SERVICES •15 Criminal Prosecutors and 1 Victim Witness Coordinator •5 full-time judicial calendars •2 rotating calendars •Prosecutor settlement conferences –infractions •Bench trials -infractions •1 specialty or problem solving courts •Domestic Violence Court –15 Meridian cases in 2018 •3 Police Advisors and 1 paralegal •1 attorney primarily dedicated to Meridian Police PROSECUTION SERVICES -Screen police reports & decline or file charges -Review filed misdemeanor citations and misdemeanor arrests -Initial victim contact on all domestic violence related cases -Victim & witness notification, services, and meetings -Counsel and prepare officers for court appearances and investigations -Discovery review, preparation, and response -Court hearings from arraignment to trial and beyond -Arraignments -Sentencing Hearings -Motion hearings -Probation Violations -Pretrial conferences -Contempt -Jury and bench trials -Appeals and Post-Conviction -Special courts –Domestic Violence CASE LOADS Boise City Attorney opened 15,848 new cases in 2018 for Boise, Meridian, Eagle and Garden City. The 15,848 cases had a total of 21,516 new charges. 4,036 of these cases were on behalf of the City of Meridian. The 4,036 Meridian cases had a total of 5,568 charges. Meridian cases comprised 25.5% of the total cases filed and 25.9% of our new charges. Our 15 criminal prosecutors handled 28,534 total hearings in 2018. Meridian cases comprised 7,333 of those hearings (25.7%). Police Advice Services 1 dedicated police advisor works at Meridian Police Station 3 days a week. •Answer legal questions regarding investigations, subpoenas, court processes, etc. •Attend Command Staff meetings and briefings or other meetings as needed. •Assist with projects as assigned by Command Staff. •1 paralegal handles the review of public records requests under the supervision of an attorney. Police Advice Services Continued… •Process evidence, property, & weapons dispositions. •Handle Subpoena Duces Tecum review for the Department. •Review internal affairs matters as requested. Police Advice Services Advisors also regularly provide legal update trainings for the officers. Legal updates are sent to officers in many forms: •Email •Paper Briefing Bulletins •Briefing trainings (slideshows) •Classroom Training & Block Training -Peace Officer Standard Trained (POST) attorneys instruct these classes Police Advice Services Examples of past trainings include: •Appropriate use of force when dealing with mentally ill persons; •Effective use of police body worn cameras; •Proper evidence handling techniques; •Changes to criminal statutes In addition to those topics, officers have been briefed on the newest relevant case law from the Supreme Court of Idaho, the 9th Circuit Court of Appeals, and the U.S. Supreme Court. On-Call Team In addition to the in-house advisor, there is an On-call Advisor available 24/7 to assist: Legal questions that come up in the field in terms of elements of arrest for active investigations; Discussion of appropriate charges to file; Discussion of appropriate actions for search and seizure exceptions; Planning and execution of arrest or search warrants & warrant returns; Consultation for major incidents with Command Staff. Questions Thank you. City Council Workshop Meeting February 12, 2019 Agenda Item Number: 8 B Project File Number: Item Title: Finance Department Quarterly Update Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 8.B . Presenter: Todd L avoie Estimated Time f or P resentation: 15 min Title of I tem - F inance Department Q uarterly Update F inanc e Department Q uarterly Update P rovid e an up d ate on the Aud ited F inancials S ho w Ac tuals vers us Budget: R evenue P ersonnel O p eratio ns C apital P rovid e a rep o rt o n To p 5 R evenue S ources fo r eac h F und over the pas t 10 years C hange to F und Balanc es Meridian City Council Meeting Agenda February 12, 2019 – Page 90 of 237 February 2019 Finance Quarterly Update February 12, 2019 Present FY2018 Actual Financial Results Present Fund Balances Historical Look at: Top Revenue Sources Top Expense Sources Next Quarterly Update Questions City of Meridian Agenda City of Meridian FY2018 Actual Financials -Revenue City of Meridian FY2018 Actual Financials -Expense General Fund FY2018 FY2018 Funds (<60)Budget Actual % of Bud. Personnel 36,073,998$ 32,544,002$ 90.2% Admin 5,271,147$ 4,956,956$ 94.0% Comm. Dev.2,002,847$ 1,459,855$ 72.9% Fire 10,731,373$ 9,794,158$ 91.3% Parks 3,076,191$ 2,605,195$ 84.7% Police 14,992,440$ 13,727,839$ 91.6% General Fund FY2018 FY2018 Funds (<60)Budget Actual % of Bud. Operating 13,996,027$ 12,489,916$ 89.2% Admin 3,980,453$ 3,206,254$ 80.5% Comm. Dev.2,920,276$ 3,326,407$ 113.9% Fire 1,610,942$ 1,398,624$ 86.8% Parks 2,538,040$ 1,988,750$ 78.4% Police 2,946,316$ 2,569,881$ 87.2% General Fund FY2018 FY2018 Funds (<60)Budget Actual % of Bud. Capital 18,845,051$ 8,642,052$ 45.9% Admin 1,078,776$ 616,283$ 57.1% Comm. Dev.647,300$ 278,367$ 43.0% Fire 5,318,725$ 1,619,534$ 30.4% Parks 11,212,194$ 5,654,352$ 50.4% Police 588,056$ 473,516$ 80.5% City of Meridian FY2018 Actual Financials -Expense City of Meridian FY2018 Actual Financials -Revenue City of Meridian FY2018 Actual Financials -Expense Enterprise Fund FY2018 FY2018 Budget Actual % of Bud. Personnel 9,386,518$ 8,261,433$ 88.0% MUBS 520,225$ 448,018$ 86.1% Public Works 3,995,881$ 3,376,210$ 84.5% Wastewater 2,922,930$ 2,597,212$ 88.9% Water 1,947,481$ 1,839,993$ 94.5% Enterprise Fund FY2018 FY2018 Budget Actual % of Bud. Operating 7,842,081$ 6,370,589$ 81.2% MUBS 645,580$ 543,026$ 84.1% Public Works 1,579,442$ 845,915$ 53.6% Wastewater 3,153,094$ 2,624,844$ 83.2% Water 2,463,965$ 2,356,804$ 95.7% Enterprise Fund FY2018 FY2018 Budget Actual % of Bud. Capital 58,531,971$ 41,610,735$ 71.1% MUBS 39,478$ 31,350$ 79.4% Public Works 44,000$ 53,097$ 120.7% Wastewater 47,957,648$ 35,105,963$ 73.2% Water 10,490,845$ 6,420,325$ 61.2% City of Meridian FY2018 Actual Financials -Expense General Fund –Revenue against Expenses Excess Revenue / (Use of Fund Balance) General Fund Excess Revenue = $10,935,983 Who contributed what to the Excess Revenue: Community Development $3,251,404 Impact Fees $538,798 Grants $0.00 General Fund $7,005,904 Public Safety Fund $11,157 Capital Improvement Fund $128,720 General Fund Balance @ 9/30/2018 = $64.3 million City of Meridian FY2018 Actual Financials Enterprise Fund –Revenue against Expenses Excess Revenue / (Use of Fund Balance) Enterprise Fund Use of Fund Balance = $(10,902,045) Who contributed what to the Use of Fund Balance: Water Operations $(789,741) Wastewater Operations $(5,991,090) Water Capital $3,169,075 Wastewater Capital $(7,290,289) Enterprise Fund Balance @ 9/30/2018 = $39.5 million City of Meridian FY2018 Actual Financials City of Meridian Top Revenue Sources –General Fund City of Meridian Top Expense Sources –General Fund City of Meridian Top Revenue Sources –Enterprise Fund City of Meridian Top Expenses –Enterprise Fund We Presented: Present FY2018 Actual Financial Results Present Fund Balances Present Top Revenue Sources Present Top Expense Sources City of Meridian Recap Information will focus on demographics and statistics Population / Employee Count / Utility Account Per Capita / Per Median Income / Per Utility Permit Sales Water Usage Contract Information City of Meridian Next Quarterly Update (May) City of Meridian Questions City of Meridian FY2018 Actual Financials -Revenue General Fund FY2018 FY2018 Funds (<60)Budget Actual % of Bud. Revenue 52,143,606$ 62,077,552$ 119.1% Property Taxes 30,808,064$ 31,329,216$ 101.7% Licenses & Permits 4,912,818$ 7,945,094$ 161.7% Intergovernmental 10,189,090$ 11,017,623$ 108.1% Franchise Fees 1,310,000$ 1,543,952$ 117.9% Charges for Services 1,397,576$ 2,449,323$ 175.3% Impact Fees 1,794,436$ 6,102,217$ 340.1% Other Revenue 1,731,622$ 1,690,127$ 97.6% City of Meridian FY2018 Actual Financials -Revenue Enterprise Fund FY2018 FY2018 Funds (60 - 64)Budget Actual % of Bud. Revenue 38,461,568$ 48,565,035$ 126.3% Water Sales 8,943,151$ 8,586,671$ 96.0% Sewer Sales 15,214,390$ 15,306,791$ 100.6% Water Assessment 3,557,505$ 6,517,420$ 183.2% Sewer Assessment 7,599,816$ 13,263,583$ 174.5% EPA Compliance Fee 1,480,337$ 1,525,234$ 103.0% Other Revenue 1,666,369$ 3,365,335$ 202.0% City Council Workshop Meeting February 12, 2019 Agenda Item Number: 8 C Project File Number: Item Title: Police: Proposed Vehicle Immobilization (Booting) Ordinance Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 8.C. Presenter: S cott Colaianni Estimated Time f or P resentation: 30 minutes Title of I tem - Police: Proposed Vehicle Immobilization (Booting) O r dinance AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 2/8/2019 Draft Ordinance Ordinance 2/8/2019 Meridian City Council Meeting Agenda February 12, 2019 – Page 91 of 237 Proposed Booting Ordinance Process •City Staff –MPD, Clerk’s Office, Legal •Business owners –KASE Parking Enforcement, Deep Six Parking & Security Services •Other cities’ experiences, especially Boise’s Objectives •Consistency and clarity in regulation •Public safety: Vehicle owners alone, any time of day, possibly minors or vulnerable •Consumer protection: Set release fees, due process protections, signage •Property protection: Vehicles + booting equipment Structure of draft ordinance •Licensing requirements for booting personnel •Regulations for public safety, consumer protection, property protection Provisions Discussed with Stakeholders Tow of booted vehicle prohibited -12 hours One release fee/vehicle -v. one boot/vehicle Limitation on fees -$100 = industry standard Vehicle identification -Reflective OK Booting OK if attended -Fire lane -Disabled parking spot Response time -60 minutes Signage at site -At each entrance to property -Flexibility in wording Disqualifying criminal history -5 years v. 3 years Process and proposed next steps 1/7/19:Notice, draft ordinance provided to property managers, booting companies requesting comment 1/15/19:MPD and Legal met with KASE and Deep Six owners 2/12/19:Introduction of ordinance at City Council workshop 3/5/19:Public hearing on proposed ordinance; first reading 3/12/19:Second reading 3/19/19:Third reading; adoption 3/20-22/19:Outreach to ISP/FBI re: amendment of City Code section 3-1-2(A) 4/16/19:Public hearing on application fee; resolution adopting fee Proposed ordinance –background check update (approx.) 5/1/19:Effective date of booting ordinance City Attorney’s Office 33 E. Broadway Avenue, Suite #306 Meridian, ID 83642 Phone 208-898-5506 www.meridiancity.org MEMORANDUM February 8, 2019 TO: Meridian City Council Mayor Tammy de Weerd FROM: Emily Kane, Deputy City Attorney Meridian City Attorney’s Office RE: Proposed Vehicle Immobilization (Booting) Ordinance Car booting is an industry that has become more prevalent in Meridian. As the city has grown, private property owners have engaged car booting companies to enforce parking restrictions in private parking lots. In 2018, the Idaho legislature authorized booting under the Idaho Code provisions that had previously addressed only towing. While this code update clarifies the general legality of the practice of booting, many questions remain as to: the respective obligations of property owners, booting companies, and law enforcement when a car is booted; what constitutes adequate notice to vehicle owners of parking restrictions and the consequence of a violation; and whether there are specific situations where booting should not be allowed. These open questions have led to conflicts that Meridian police officers are currently called upon to resolve on the spot, on a case- by-case basis. One goal of this proposed ordinance to bring a consistent approach to the legal questions prompted by this practice. A second goal of this ordinance is to provide a consistent set of consumer protection, protection of property, and public safety regulations in order to address other concerns that police offers are seeing in practice. Over the course of several months, we have engaged in discussions and outreach, both internally among staff of the Meridian Police Department, City Attorney’s Office, and Clerk’s Office, with the owners of the two booting companies known to be operating in Meridian, and with owners of multi-family and commercial developments known to be using booting as a means of enforcement. We have incorporated most of the feedback we received from these stakeholders into the attached draft ordinance. This draft ordinance would: • Require that individuals engaging in car booting receive a City license prior to operating in Meridian. Given that such individuals are alone and interacting with members of the public, Meridian City Council Meeting Agenda February 12, 2019 – Page 92 of 237 MEMO – VEHICLE SHARING PROGRAM ORDINANCE PAGE 2 OF 2 some of whom are minors, at all times of day or night, to be eligible for licensure, such individuals would need to pass a background check with qualifications similar to that required for door-to-door salespersons. • Institute consumer protection regulations including a limitation on the number and amount of fees that may be charged for releasing a booted vehicle, requirements for written notification and contact information to be posted on for booted vehicles, and standards for signage posted at the property. • Establish public safety protections, including a requirement that booting personnel arrive in clearly identified company vehicles, display their license, and respond timely to a call to release a booted vehicle. • Establish personal property protection regulations, including provisions that prohibit damage to the booting/immobilization equipment, and to the vehicles to which such equipment is attached. Thank you for your consideration. Lt. Colaianni and I look forward to speaking with you on Tuesday. Meridian City Council Meeting Agenda February 12, 2019 – Page 93 of 237 DRAFT VEHICLE IMMOBILIZATION ORDINANCE 2-8-19 NOTE: This draft is prepared and provided for the sole purpose of gathering stakeholder input and should be considered illustrative only. The language, form, and concepts represented herein are not and will not be finalized unless and until the Meridian City Council considers the matter in a public meeting. Page 1 TITLE 3 BUSINESS AND LICENSE REGULATIONS CHAPTER 3 VEHICLE IMMOBILIZATION SECTION 3-3-1: DEFINITIONS: For the purposes of this chapter, these terms shall be defined as follows: A. IMMOBILIZE: To impound, incapacitate, or immobilize any vehicle, whether motorized or not, without the permission of the owner or agent of the owner of the vehicle, by the use of any device, wheel clamp, object, barrel, boot, mechanism, or method, whether attached to the vehicle or not, that does not allow the owner of the vehicle, or his or her authorized agent, to freely move the vehicle from the place where it is immobilized. B. VEHICLE IMMOBILIZATION: the impounding, incapacitating, or immobilizing of any vehicle, whether motorized or not, without the permission of the owner or agent of the owner of the vehicle, by the use of any device, wheel clamp, object, barrel, boot, mechanism, or method, whether attached to the vehicle or not, that does not allow the owner of the vehicle, or his or her authorized agent, to freely move the vehicle from the place where it is immobilized. C. VEHICLE IMMOBILIZATION DEVICE or IMMOBILIZATION DEVICE: Any device, wheel clamp, object, barrel, boot, mechanism, or method, whether attached to the vehicle or not, used to prevent free or legal movement of the vehicle from the place where it is immobilized. Section 3-3-2: VEHICLE IMMOBILIZATION LICENSE: A. License required: It shall be unlawful for any person to engage in vehicle immobilization unless a valid City of Meridian Vehicle Immobilization License has been issued as herein provided and said license is in full force and effect. B. Application for license: An application for a Vehicle Immobilization License shall be made to the City Clerk, and shall include a completed application form provided by the City Clerk, which form shall include, but not be limited to: 1. Applicant’s name, physical address, and mailing address. 2. Applicant’s employer’s name, physical address, and mailing address. 3. A description of the services to be offered and/or delivered under the Vehicle Immobilization license. 4. A description of any and all motor vehicles to be used to respond to calls for service, including license plate state and number, make, model, color, and identifying logos. Meridian City Council Meeting Agenda February 12, 2019 – Page 94 of 237 DRAFT VEHICLE IMMOBILIZATION ORDINANCE 2-8-19 NOTE: This draft is prepared and provided for the sole purpose of gathering stakeholder input and should be considered illustrative only. The language, form, and concepts represented herein are not and will not be finalized unless and until the Meridian City Council considers the matter in a public meeting. Page 2 5. Current schedule of fees charged by applicant or applicant’s employer for the release of all vehicles immobilized, printed on company letterhead and signed by the owner of the company. 6. Copy of the notice that will be attached to vehicles pursuant to the requirements of this chapter. 7. A comprehensive listing of any and all infraction, misdemeanor and/or felony convictions; probation violations; or forfeitures of bail by or of the applicant. 8. An agent upon whom service of process may be made in the state of Idaho. 9. Application fee as set forth in the fee schedule of the City Clerk's Office. 10. One (1) photograph of the applicant. Such photograph shall be two inches by two inches (2" x 2") and shall show the head and shoulders of the applicant in a clear and distinguishable manner. 11. A photocopy of applicant’s driver’s license or other government issued identification document. 12. Fingerprints, taken by the Idaho state police, of the applicant. 13. Proof of an insurance policy, issued by an insurance company licensed to do business in Idaho, protecting the applicant from all claims for damages to property and bodily injury, including death, which may arise from operations under or in connection with the Vehicle Immobilization license. Such insurance shall afford minimum limits of five hundred thousand dollars ($500,000.00) per person bodily injury, five hundred thousand dollars ($500,000.00) per occurrence bodily injury, and one hundred thousand dollars ($100,000.00) per occurrence property damage. 14. Upon receipt of all application materials required by this subsection, the City Clerk shall refer the application to the Chief of Police, who shall cause an investigation to determine the validity and completeness of the information therein. The chief of police or his designee shall endorse upon the application the findings of the investigation and return it to the city clerk. 15. Upon receipt of the findings of the chief of police or his designee, but no later than thirty (30) calendar days from the date of submission of the completed application and all application materials required by this subsection, the City Clerk shall either issue a City of Meridian Vehicle Immobilization License to the applicant, or deny the application. Where the city clerk denies an application, he shall notify the applicant of such denial in writing, which shall include notice of the right to appeal such decision as set forth in this subsection. Written notice of the denial shall be sent via U.S. mail to the applicant at the address set forth on the application. C. Denial. The city clerk shall deny an application for a Vehicle Immobilization License where: 1. The application is incomplete; 2. The applicant is under eighteen (18) years of age; 3. Investigation of such application or application materials reveals that provided information is invalid, false, or incomplete; or 4. The applicant has been convicted of any of the following: Meridian City Council Meeting Agenda February 12, 2019 – Page 95 of 237 DRAFT VEHICLE IMMOBILIZATION ORDINANCE 2-8-19 NOTE: This draft is prepared and provided for the sole purpose of gathering stakeholder input and should be considered illustrative only. The language, form, and concepts represented herein are not and will not be finalized unless and until the Meridian City Council considers the matter in a public meeting. Page 3 a. A violation of any provision of this chapter within the five (5) years preceding the date of submission of the application. b. A violation of any local law governing vehicle immobilization within the five (5) years preceding the date of submission of the application. c. Reckless driving, eluding a police officer, or failure to carry insurance within the five (5) years preceding the date of submission of the application. d. A misdemeanor charge of driving under the influence of alcohol or drugs within the five (5) years preceding the date of submission of the application, or a felony charge of driving under the influence of alcohol or drugs within the ten (10) years preceding the date of submission of the application. e. Any misdemeanor charge involving theft or fraud within the five (5) years preceding the date of submission of the application, or any felony charge of theft or fraud within the fifteen (15) years preceding the date of submission of the application. f. A misdemeanor charge of battery, assault, domestic battery or assault, telephone harassment, stalking, or violation of a protective order within the five (5) years preceding the date of submission of the application, or a felony charge of battery, assault, domestic battery or assault, telephone harassment, stalking, or violation of a protective order within the ten (10) years preceding the date of submission of the application. g. Any crime involving, or related to, firearms or other weapons. h. Any crime involving, or related to, a child or children, elderly persons, and/or other vulnerable persons. i. Any crime involving, or related to, prostitution, indecent exposure, obscene conduct, or other sexual conduct or activity. j. Any crime involving, or related to, drugs or illicit substances. k. The applicant is or at any time has been required by any law or legal order to register as a sex offender. D. License. The city of Meridian Vehicle Immobilization license shall include, on its face: 1. The name of the individual licensed to operate within the city under such license; 2. The dates during which such license is valid. Unless earlier revoked, such license shall expire three hundred sixty-five (365) days following the date of issuance. 3. Any conditions of operation that, in addition to those set forth in this chapter, are necessary to protect the public health, safety, and welfare. E. Nontransferable. A Vehicle immobilization license is not transferable or assignable. F. Exceptions. A city of Meridian vehicle immobilization license shall not be required for: 1. Temporary and necessary actions taken by government authorities for the emergency or public safety needs; 2. The removal of unlicensed or abandoned vehicles from a street, highway, public or private property in compliance with law; or Meridian City Council Meeting Agenda February 12, 2019 – Page 96 of 237 DRAFT VEHICLE IMMOBILIZATION ORDINANCE 2-8-19 NOTE: This draft is prepared and provided for the sole purpose of gathering stakeholder input and should be considered illustrative only. The language, form, and concepts represented herein are not and will not be finalized unless and until the Meridian City Council considers the matter in a public meeting. Page 4 3. A private property owner towing an unauthorized vehicle, or having an unauthorized vehicle towed, in compliance with law. G. Revocation. In addition to any and all other applicable civil or criminal penalties, the City Clerk or designee may revoke a City of Meridian Vehicle Immobilization License where: 1. The licensee violates any term or condition of the license, or any provision of this chapter or of any other local, State, or Federal law. 2. It is found, after issuance of such license, that it was issued pursuant to falsified, inaccurate, or incomplete information on the application therefor. 3. The operation under the license varies materially from the description submitted with the application. The City Clerk shall notify the licensee of such revocation in writing, and shall mail such notice to the applicant at the mailing address set forth in the Vehicle Immobilization License application. Such revocation shall be effective immediately upon mailing by the City Clerk. H. Appeal. Appeal of the city clerk's denial or revocation of an application for a Vehicle Immobilization License may be made by any person. Such appeal shall be made in writing, shall state the reasons for such appeal, and shall be delivered to the city clerk via U.S. mail or in person within fourteen (14) days of such denial or revocation. Upon receipt of such written appeal, the city clerk shall schedule a public hearing on the appeal at a city council meeting within thirty (30) days. Following a public hearing on the appeal, city council shall either affirm or reverse the city clerk's action and shall issue written findings supporting such decision. The city council's decision on such appeal shall be a final decision. 3-3-3: VEHICLE IMMOBILIZATION REGULATIONS: A. Tow of booted vehicle prohibited. It shall be unlawful for any person to tow or cause to be towed a vehicle that has been immobilized, unless such vehicle has been immobilized for more than twelve (12) hours. B. One release fee only. It shall be unlawful to collect more than one (1) release fee per vehicle, even if more than one vehicle immobilization device is attached to such vehicle. C. Limitation on fees. No person or entity may charge more than one hundred dollars ($100.00) for the release of an immobilized vehicle and/or the removal of a device used to immobilize a vehicle. D. Vehicle identification. All vehicles shall have identifying logos and lettering that shall be visible on both sides of the vehicle of at least three (3) inches in height and be reflective for visibility at night. Lettering shall be of a contrasting color to the primary vehicle color to provide greater visibility. Meridian City Council Meeting Agenda February 12, 2019 – Page 97 of 237 DRAFT VEHICLE IMMOBILIZATION ORDINANCE 2-8-19 NOTE: This draft is prepared and provided for the sole purpose of gathering stakeholder input and should be considered illustrative only. The language, form, and concepts represented herein are not and will not be finalized unless and until the Meridian City Council considers the matter in a public meeting. Page 5 E. Carry and display license. Each Vehicle Immobilization licensee shall carry, visibly display, and present the license when engaged in vehicle immobilization, collection of money, or contact with any person. F. Immobilization devices. Any device used in the immobilization of any vehicle shall be in safe and proper working condition. G. Immobilization prohibited. Licensee shall not immobilize: 1. Any police, fire, paramedic, medical, or other emergency vehicle. Upon proof that an unmarked vehicle is used for such purpose the vehicle immobilization unit shall be removed immediately at no charge. 2. An attended or occupied vehicle without first verbally requesting the occupant remove the vehicle. 3. A delivery vehicle in service. H. Immobilization restricted. Licensee may immobilize the following, but must remain physically present, within thirty feet (30’) of the immobilized vehicle, until the vehicle immobilization device is released. Under no circumstances may Licensee attach an immobilization device to the following and leave the scene. Licensee shall release the immobilization device immediately if ordered to do so by law enforcement, fire department, or other public safety personnel. Upon issuance of a citation 1. A vehicle parked in a fire lane. 2. A vehicle parked in a parking spot designated for persons with a disability. Upon showing of a disabled parking placard or proof that the driver of the vehicle is momentarily in the space for the purpose of allowing a person with a disability to enter or leave the vehicle, the vehicle immobilization unit shall be removed immediately at no charge. I. Notice on immobilized vehicles. Licensee must affix an easily-removed notice to the lower driver’s side window of each vehicle immobilized, notifying the owner of the vehicle of the following: 1. Name and employer of person applying the vehicle immobilization device. 2. The date, time, and reason for the immobilization. 3. The requirements necessary for the release of vehicle, including cost to release. 4. Name and telephone number of company or person to contact for the release of the vehicle. J. Response upon request for release. All vehicle immobilization licensees shall be available for response to an immobilized vehicle twenty-four (24) hours a day, seven (7) days a week. Licensees shall respond to a call for release of a vehicle within sixty (60) minutes of a request, and must remain at the facility until the immobilization device is removed, unless the vehicle owner refuses to pay the release fee. Licensee may exceed the thirty (30) minute response requirement if actively engaged in the release of another vehicle. It shall be an Meridian City Council Meeting Agenda February 12, 2019 – Page 98 of 237 DRAFT VEHICLE IMMOBILIZATION ORDINANCE 2-8-19 NOTE: This draft is prepared and provided for the sole purpose of gathering stakeholder input and should be considered illustrative only. The language, form, and concepts represented herein are not and will not be finalized unless and until the Meridian City Council considers the matter in a public meeting. Page 6 affirmative defense for the licensees, employees or agents of the licensee to prove that the delay was caused by the normal operation of the business and not dilatory actions of the licensee. K. Signage required. No vehicle shall be immobilized unless a sign meeting the following specifications ordinance are posted in a clearly conspicuous location at each entrance to the property. All signs shall be: 1. Posted so that the bottom of the sign is at least thirty-six inches (36”), but no more than seventy-two inches (72”) off of the ground. 2. Of the dimension eighteen inches by twenty-four inches (18”x24”). 3. Reflective, readable, and unobstructed. 4. White with red lettering at least two (2) inches in height and shall contain all of the following information: a. PERMIT PARKING ONLY, NO PARKING ANYTIME, NO UNAUTHORIZED OR IMPROPERLY PARKED VEHICLES, or other similar prohibition. b. VIOLATORS WILL BE BOOTED AT THE OWNER’S EXPENSE c. Licensee’s name and phone number for release. d. Cost to remove vehicle immobilization device. L. Forms of payment. Licensee shall accept at least two (2) forms of payment other than cash (for example: debit card, credit card, or check). Licensee shall neither demand nor accept payment in the form of goods, services, or any non-monetary means. SECTION 3-3-4: PROHIBITED ACTS: It shall be unlawful for any person to: A. Engage in vehicle immobilization within Meridian without having first obtained a vehicle immobilization license; B. Immobilize a vehicle for breach of a condition not stated in the signage required by this chapter; C. Charge a fee for release of an immobilized vehicle in excess of the fee stated in the signage required by this chapter; D. Fail or refuse to remove a vehicle immobilization device immediately upon payment of the authorized fee; or E. Use any device, object, barrel, boot, mechanism, or method that injures or damages a vehicle when installed, removed or while the owner or agent of the owner of the vehicle does not move or attempt to move the vehicle. Meridian City Council Meeting Agenda February 12, 2019 – Page 99 of 237 DRAFT VEHICLE IMMOBILIZATION ORDINANCE 2-8-19 NOTE: This draft is prepared and provided for the sole purpose of gathering stakeholder input and should be considered illustrative only. The language, form, and concepts represented herein are not and will not be finalized unless and until the Meridian City Council considers the matter in a public meeting. Page 7 F. Violate or fail to comply with any provision of this chapter. G. Damage or destroy any device, object, barrel, boot, mechanism, or method lawfully affixed to a vehicle by a Vehicle Immobilization licensee for purposes of vehicle immobilization. SECTION 3-3-5: PENALTY: Any person, individual, corporation who shall violate any of the provisions of this Chapter shall be guilty of a misdemeanor. Each incident of violation shall be a separate offense and punishable as herein above described. Meridian City Council Meeting Agenda February 12, 2019 – Page 100 of 237 City Council Workshop Meeting February 12, 2019 Agenda Item Number: 8 D Project File Number: Item Title: Community Development Block Grant Administration Discussion Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 8.D. Presenter: Caleb Hood Estimated Time f or P resentation: 5 Minutes Title of I tem - C ommunity Development Block Grant Administration Discussion In S ep tember 2018, HUD c o nduc ted an o n-s ite monitoring o f the C ity’s program. During the monitoring, an originatio n test was c o nducted and Meridian was remind ed that they had go ne over the PA cap. Meridian rec eived the monitoring letter in No vember 2018 s tating the c ap issue as a “F inding”, req uiring us to reimb urse HUD fo r the o verage. Ho wever, in that s ame letter they noted that “HUD may allo w ad d itional optio ns to cover the amo unt expend ed over the 20% PA C ap after the grantee reimb urses its line of c redit for the excess o f 1.9%” T he C ity is req uired to reimb urse HUD $6,252.06. However, b as ed on the “additional optio ns ” comment fro m the 2018 monitoring and the c o nvers atio n with HU D representatives when they were in Merid ian in S ep tember 2018, there is a p o s s ib ility that onc e Merid ian reimb urses HUD for the overage, HUD will put the funds b ack into the p ro gram and we will have that amo unt to ap p ly to a future C DBG activity. AT TAC HM E NT S: Description Type Upload D ate C D B G A dministrative Cap I ssue Cover Memo 2/7/2019 Meridian City Council Meeting Agenda February 12, 2019 – Page 101 of 237 February 7, 2019 MEMORANDUM TO: Mayor Tammy de Weerd City Council Members CC: City Clerk Crystal Campbell Jenny Fields FROM: Caleb Hood, Planning Division Manager RE: Community Development Block Grant (CDBG) Budget Amendment February 12, 2019 City Council Agenda Item Community Development Block Grant (CDBG) regulations mandate a Planning and Administration (PA) cap of 20% of an entitlement communities’ funding to be used for such activities. Examples of PA activities include things like: postage, training, wages and overall grant administration. Historically, the PA cap was calculated by HUD on a cumulative basis. In November 2015 however, HUD issued a rule effective December 14, 2015 requiring grantees to track obligations and expenditures of funds for each specific fiscal year grant, rather than track information cumulatively. Beginning with the PY15 award, CDBG grantees would need to ensure the PA cap is adhered to regardless of what year the funding is spent. HUD would be checking for this with what they call “an origination test.” Meridian did not spend all of its PY15 funding during that program year and planned to reallocate some of the funding to the PY16 Slum/Blight Assessment project, which is an eligible PA activity. In October of 2016, in advance of reallocating the PY15 funds, the CDBG Administrator contacted HUD to verify that unspent PY15 funds could roll over into a PY16 activity as long as it didn’t go over the threshold of the PY15 PA cap. The Administrator received confirmation from HUD staff that this would be allowed. In 2016, the CDBG Program was contacted by HUD to let the City know that we were not compliant with timeliness requirements, in large part to a PY14 façade project that did not go through. Staff worked with HUD to develop a plan for timeliness compliance, which included spending prior years Meridian City Council Meeting Agenda February 12, 2019 – Page 102 of 237 funding as quickly as possible. In January and April of 2017, PY15 funds were used to reimburse a total of $7,825.12 of PY16 administration expenses, which exceeded the PA Cap by $6,252.06. In December 2017, staff submitted the PY16 Consolidated Annual Performance and Evaluation Report (CAPER). During HUD’s review, they determined the City had violated the PY15 PA cap during PY16. HUD informed City Staff, but since the origination rule was new, many people throughout the country were running into the same issue and HUD recommended we hold off on any actions to see how HUD leadership intended to handle the widespread issue. In August 2018, HUD issued guidance that agencies would in fact be required to reimburse its line of credit with nonfederal funds for any amount in excess of the PA cap. In September 2018, HUD conducted an on-site monitoring of the City’s program. During the monitoring, an origination test was conducted and Meridian was reminded that they had gone over the PA cap. Meridian received the monitoring letter in November 2018 stating the cap issue as a “Finding”, requiring us to reimburse HUD for the overage. However, in that same letter they noted that “HUD may allow additional options to cover the amount expended over the 20% PA Cap after the grantee reimburses its line of credit for the excess of 1.9%” The City is required to reimburse HUD $6,252.06. However, based on the “additional options” comment from the 2018 monitoring and the conversation with HUD representatives when they were in Meridian in September 2018, there is a possibility that once Meridian reimburses HUD for the overage, HUD will put the funds back into the program and we will have that amount to apply to a future CDBG activity. To ensure compliance with spending caps and timeliness in the future, City Staff is developing a process for both allocating funds and regular review of expenditures to verify spending requirements, restrictions and caps are complied with. Further, Staff has subscribed to HUD updates to make sure important changes to how grant administration is to be performed are received in the future. Additionally, Staff is further developing internal processes to better adhere to changes in regulations as they arise. Finally, all Treasure Valley CDBG grantees are collaborating to ensure we all understand and are aware of regulations. Staff has connected with Boise, Nampa, Caldwell, the National Community Development Association (NCDA) and the Northwest CDBG Administrators group, all of which discuss CDBG policies and regulations. The Community Development Department requests that Council approve a future FY19 budget amendment that will allow the CDBG Program to reimburse HUD $6,252.06 to close the monitor finding. Staff wanted to explain the situation to Council before requesting the official budget amendment. Staff will be present during the February 12 th workshop to explain and answer questions. Staff then intends to route the budget amendment paperwork for inclusion on a future Council consent agenda. Meridian City Council Meeting Agenda February 12, 2019 – Page 103 of 237 City Council Workshop Meeting February 12, 2019 Agenda Item Number: 8 E Project File Number: Item Title: Linder Road Overpass Discussion Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 8.E . Presenter: Caleb Hood Es timated Time for P res entation: 20 minutes Title of Item - Linder Road Overpass Discussion C ity S taff has met with C O MPAS S , AC HD and I T D S taff ab o ut the need fo r c ons truc ting an overp as s of I-84 at Lind er R oad. S taff will report-out and s ummarize s o me of tho s e disc ussions while s eeking further direc tion regard ing partnership s with our trans p o rtatio n agencies. AT TAC HM E NT S: Description Type Upload D ate I nfo from C O MPA S S B ackup Material 2/8/2019 Meridian City Council Meeting Agenda February 12, 2019 – Page 104 of 237 1 Linder Overpass Summary The following information summarizes the impacts to the transportation system if a Linder Road Overpass and roadway widening were completed for the analysis years of 2025 and 2040. Assumptions Added a new Linder Road overpass connecting Overland and Franklin Roads and widening the existing roadway south of Franklin Road to 2 lanes per direction. The analysis was done for the year 2025 and 2040. No other roadway changes were made to the transportation networks. Transportation System Analysis and Results The following tables and charts provide system level changes as a result of adding a Linder Road overpass and widening the existing roadway south of Franklin Road to 2 lanes per direction. For both analysis years the Linder Road overpass provides benefits in all three categories – vehicle miles of travel (VMT), congested vehicle miles of travel (CongVMT) and vehicle hours of delay (VHD). All results are for an average weekday. 2025 Results Table 1: System Results, Linder Road Overpass, 2025 System Results (Average Weekday) 2025 Funded 2025 with Linder Overpass and Widening Difference Vehicle Miles of Travel 15,893,000 15,886,000 -7,000 Congested Vehicle Miles of Travel 3,929,000 3,906,000 -23,000 Vehicle Hours of Delay 38,330 38,180 -150 Meridian City Council Meeting Agenda February 12, 2019 – Page 105 of 237 2 Figure 1: Vehicle Miles of Travel Comparison, 2025 Figure 2: Congested Vehicle Miles of Travel Comparison, 2025 Figure 3: Vehicle Hours of Delay Comparison, 2025 Meridian City Council Meeting Agenda February 12, 2019 – Page 106 of 237 3 2040 Results Table 2: System Results, Linder Road Overpass, 2040 System Results (Average Weekday) CIM 2040 2.0 Funded 2040 with Linder Overpass and Widening Difference Vehicle Miles of Travel 20,063,000 20,055,000 -8,000 Congested Vehicle Miles of Travel 6,818,000 6,773,000 -45,000 Vehicle Hours of Delay 74,800 74,300 -500 Figure 4: Vehicle Miles of Travel Comparison, 2040 Figure 5: Congested Vehicle Miles of Travel Comparison, 2040 Meridian City Council Meeting Agenda February 12, 2019 – Page 107 of 237 4 Figure 6: Vehicle Hours of Delay Comparison, 2040 Meridian City Council Meeting Agenda February 12, 2019 – Page 108 of 237 5 Parcel and Right-of-Way Map Figure 7: Parcel and Right-of-Way Information near Linder and Overland Roads Meridian City Council Meeting Agenda February 12, 2019 – Page 109 of 237 6 Other Technical Information Forecasted Demand The two figures below show the total forecasted demand for an average weekday for both analysis years. If Linder Overpass was built by 2025 it could carry volumes (13,400) similar to the original Cloverdale Road overpass (16,700 in 2017). By 2040, the Linder Road Overpass could carry volumes (22,900) similar to the level on the Locust Grove Overpass (21,600 in 2017). The table below provides actual traffic counts on two existing overpasses as information only and intended to help provide context the level of forecasted demand on a potential Linder Road overpass. Figure 8: Linder Overpass Total Average Weekday Forecasted Demand, 2025 Figure 9: Linder Overpass Total Average Weekday Forecasted Demand, 2040 Figure 10: Linder Overpass PM Peak Hour Forecasted Demand, 2025 Figure 11: Linder Overpass Forecasted PM Peak Hour Demand, 2040 Table 3: Traffic Counts, ACHD STREETS LOCATION DATE 24 HR COUNT DIRECTION AM PEAK PM PEAK LOCUST GROVE RD NORTH OF OVERLAND RD 04/12/17 21,588 NB SB 994 684 601 1147 LOCUST GROVE RD SOUTH OF FRANKLIN RD 04/12/17 21,196 NB SB 765 966 947 1015 CLOVERDALE RD NORTH OF OVERLAND RD 09/13/17 16,724 NB SB 703 482 733 793 Meridian City Council Meeting Agenda February 12, 2019 – Page 110 of 237 7 Changes in Forecasted Demand, PM Peak Hour Changes in total PM peak hour demand as a result of adding the Linder Road overpass and widening the existing Linder Road south of Franklin Road to 2 lanes per direction are summarized below. The addition of a Linder Road overpass could alleviate some of the demand on several parallel roadways – Black Cat, Ten Mile, Meridian/SH 69 and Cloverdale Roads (see figures 14 and 15). The addition of a new overpass does not reduce demand on the interchange ramps which is reasonable and should not be an expected outcome. However, since the Linder Road overpass provides a critical connection over I-84 and eliminates a two-mile gap in the system it reduces the demand on Ten Mile Road and Meridian Road/SH 69. This reduction in demand is likely due to drivers using Linder Road that do not need to enter or exit I-84. These reductions on Ten Mile and Meridian Roads opens up some capacity and as a result of these route changes some ramps at both interchanges may experience increases. These increases on the ramps are much lower than the overall decreases on the roadways. Table 4: Total PM Peak Hour Percent Change with Linder Road Overpass, 2025 2025 Ten Mile Road Meridian Rd/SH 69 north of I-84 -11.2% -13.2% south of I-84 -14.3% -7.5% eastbound off ramp 12.7% 1.2% eastbound on ramp -1.9% 0.7% westbound off ramp 2.6% 0.3% westbound on ramp 3.6% -1.6% Table 5: Total PM Peak Hour Percent Change with Linder Road Overpass, 2040 2040 Ten Mile Road Meridian Rd/SH 69 north of I-84 -9.5% -12.6% south of I-84 -19.0% 8.9% eastbound off ramp 6.2% 1.6% eastbound on ramp 2.5% 2.7% westbound off ramp 4.6% 1.9% westbound on ramp 1.3% 3.2% Note: Per ACHD’s Capital Improvement Plan: 2016-2036, Linder Road is 1 lane per direction from Pine Avenue to Ustick Road, This roadway characteristic was maintained in the 2025 and 2040 analysis. Changing this 1.5 mile section to 2 lanes per direction could slightly alter the demand on the Linder Road and the new overpass; however, it could lessen the impact on Cherry Lane and Pine Avenue. Meridian City Council Meeting Agenda February 12, 2019 – Page 111 of 237 8 Figure 12: Total percent change in PM peak hour demand Ten Mile to Meridian/SH 69, 2025 Figure 13: Total percent change in PM peak hour demand Ten Mile to Meridian/SH 69, 2040 Meridian City Council Meeting Agenda February 12, 2019 – Page 112 of 237 9 Figure 14: Total percent change in PM peak hour demand, 2025 Meridian City Council Meeting Agenda February 12, 2019 – Page 113 of 237 10 Figure 15: Total percent change in PM peak hour demand, 2040 Meridian City Council Meeting Agenda February 12, 2019 – Page 114 of 237 11 Level of Service, PM Peak Hour Figure 16: PM Peak Hour Level of Service per ACHD’s Thresholds, 2025 Meridian City Council Meeting Agenda February 12, 2019 – Page 115 of 237 12 Figure 17: PM Peak Hour Level of Service per ACHD’s Thresholds, 2040 Meridian City Council Meeting Agenda February 12, 2019 – Page 116 of 237 City Council Workshop Meeting February 12, 2019 Agenda Item Number: 8 F Project File Number: Item Title: Fire Station #6 Budget Amendment Not to Exceed $1,505,491 Meeting Notes: rGl I TEM SHEET C ouncil Agenda I tem - 8.F. Presenter: Deputy Chief Charlie B utterfield and F ire C hief M ark Niemeyer Estimated Time f or P resentation: 10 minutes Title of I tem - F ire Station #6 Budget Amendment Not to Exceed $1,505,491 [Action Item] R equesting approval of budget amendment for additional f unds needed for the construction of F ire Station #6. AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 2/7/2019 P P T Presentation B ackup Material 2/8/2019 B udget A mendment B udget A mendment 2/8/2019 Meridian City Council Meeting Agenda February 12, 2019 – Page 117 of 237 Meridian Fire Department 33 E. Broadway Avenue, Suite #210 Meridian, ID 83642 Phone 208-888-1234 www.meridiancity.org February 7, 2019 MEMORANDUM TO: Mayor and City Council Members CC: Mark Niemeyer , Charlie Butterfield FROM: Meridian Fire Department RE: Budget Amendment for Fire Station 6 Requesting budget amendment approval for additional funds needed for the construction of Meridian Fire station #6 in the amount of $1,505,491.00. Funding source is the Impact Fee Fund. Meridian City Council Meeting Agenda February 12, 2019 – Page 118 of 237 FIRE STATION 6 Budget Amendment Request February 12, 2019 www.meridiancity.orgMeridian City Council Meeting Agenda February 12, 2019 – Page 119 of 237 •Estimated Total Project cost $6,161,118 (December Council Update) •Final Total Project cost after bidding $5,476,991 (January 29th) •$684,127 reduction: estimate verses actual price –$4,404,554-Hard construction costs (GMP for ESI) •Includes the BC quarters-$84,800 –$615,532-Design, engineering, consultants, pre-construction –$456,905-Permits, equipment, fixtures, furniture, signalization equipment, allowances, contingency, etc. www.meridiancity.orgMeridian City Council Meeting Agenda February 12, 2019 – Page 120 of 237 •Original Budget request for FY ‘17 $3,971,500 •Budget Amendment request-$ 1,505,491 •Total Project amount of $5,476,991 •Funding is provided from Fire Department Impact Fees www.meridiancity.orgMeridian City Council Meeting Agenda February 12, 2019 – Page 121 of 237 www.meridiancity.orgMeridian City Council Meeting Agenda February 12, 2019 – Page 122 of 237 xx L f +- w C H d :5 O c Q U v o 0 L ti u r M N N ^ O zA 0, N Q U cy m —4 v v c r OF to u LLoECEv LLDcEv m C H rL}Wu>C Q c U O Y d �a L 7 u O vN onOEo CII ` LL n I L +G V �vLLutiLn U v" C) 73 v O rrn „ e m z z E o v C Y v v 41 v 3 0 M Y CL x c xx L f +- w C H d :5 O c Q U v o 0 L ti u M N N ^ O it 0, N Q U cy m v v c r OF to u LLoECEv LLDcEv m C rL}Wu>C U d �a 7 u O vN onOEo I` I o +G V �vLLutiLn C) 73 vzm m z z N E v Y v v 0 O C Q °yOOJ tlwpQ LLE O O O O O O O O O O O O O O O O o lD oO N N m O O O O O O OOOOOO t w tt TIIVy��0 ViO ?•I V0 V0 V0 V0 VO{OV0 VO 10 r�ON./-i}• 10 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O Co O O OO nO N N N N N N N N N N N N . N N N N N N N Nn oOOOOoOoOO Or----n-nO 0 ZZ �N/T r, N mcC OQ Orr v L ti u M 0, N Q U mc m c r OF to u cc m C a U l o I` I o Lf � Y v v O 3 M Y CL x c U C a2i m FO- t w tt TIIVy��0 ViO ?•I V0 V0 V0 V0 VO{OV0 VO 10 r�ON./-i}• 10 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O Co O O OO nO N N N N N N N N N N N N . N N N N N N N Nn oOOOOoOoOO Or----n-nO 0 ZZ �N/T r, N mcC OQ Orr v L ti u M 0, N Q U mc m c r OF to u cc m C a U l o I` I o Lf � Y v v O 3 M Y CL x c U C a2i m FO- r, N mcC OQ Orr v L ti u M 0, N Q U mc m c r OF to u cc m C a U l o I` I o Lf � Y v v O 3 M Y CL x c U C a2i m FO- Y 0 u CI ID A^ E Al M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 1 2 , 2 0 1 9 – P a g e 1 2 4 o f 2 3 7 City Council Workshop Meeting February 12, 2019 Agenda Item Number: 8 G Project File Number: Item Title: Approval of AIA A133 GMP Amendment for "Fire Station #6 Construction" to ESI for a Not -to -Exceed Meeting Notes: amount of $4,404,554.00 —5 I TEM SHEET C ouncil Agenda I tem - 8.G. Presenter: Keith Watts & Charlie Butterfield Estimated Time f or P resentation: 5 Min. Title of I tem - Approval of AIA A133 G M P Amendment for “Fire S tation #6 C onstruction ” to E S I for a Not-To-Exceed amount of $4,404,554.00 [Action Item] Presentation of G MP A mendment f or the construction of Fire Station 6 and request for approval AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 2/7/2019 A I A G MP A mendment - Fire S tation 6 Cover Memo 2/7/2019 Meridian City Council Meeting Agenda February 12, 2019 – Page 125 of 237 Page 1 Memo To: C. Jay Coles, City Clerk From: Keith Watts, Purchasing Manager CC: Mark Niemeyer, Charlie Butterfield Date: 02/7/2019 Re: February 27 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the February 12 th City Council Agenda under a Purchasing Department Report. Approval of AIA A133 GMP Amendment for “Fire Station 6 Construction ” to ESI for a Not-To-Exceed amount of $4,404,554.00. Recommended Council Action: Approval of AIA A133 GMP Amendment to ESI for construction of Fire Station 6 for the Not-To-Exceed amount of $4,404,554.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda February 12, 2019 – Page 126 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 127 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 128 of 237 OWNER (Si re) CONS R N MA AGER (Signalure Tammy deWecrd, Mayor Joe Jac Son, Executive Vice President (Printed name and title) (Printed name and title) Init. AIA Document A133ym —2009 Exhibit A. Copyright ©1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any 3 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was I produced by AIA software at 18:09:55 ET on 02/06/2019 under Order No. 1664891666 which expires on 09/19/2019, and is not for resale. User Notes: (1382231898) Meridian City Council Meeting Agenda February 12, 2019 – Page 130 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 131 of 237 Executive Vice President 2/7/19 Meridian City Council Meeting Agenda February 12, 2019 – Page 132 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 133 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 134 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 135 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 136 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 137 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 138 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 139 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 140 of 237 Meridian City Council Meeting Agenda February 12, 2019 – Page 141 of 237 City Council Workshop Meeting February 12, 2019 Agenda Item Number: 9 A Project File Number: Item Title: Idaho Commission on the Arts Presentation by Stuart Weiser Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 9.A . Presenter: S tuart Weiser, Deputy D irector for the Idaho C ommission on the Arts Estimated Time f or P resentation: 25-30 Title of I tem - Idaho C ommission on the Arts P resentation by S tuar t Weiser S tuart Weis er was invited to present to Merid ian's C ity C ounc il by the Meridian Arts C ommis s ion. Years ago, S tuart shared a s imilar presentation with the Meridian C hamb er of C o mmerce. His pres entatio n will ad d res s ho w the arts and the ec o nomy are linked, ho w the arts and go vernment are linked , and the return o n inves tment in the arts for lo cal communities . T his p res entation O NLY ad d res s es no n-profit organizations . T here is a lot more to b e s aid fo r for-profit artis ts and o rganizatio ns and their impac t o n the loc al ec o nomy. T he Merid ian Arts C ommission's annual report will fo llo w S tuart Weiser. Arts and Ec o nomic P rosperity 5 Natio nal F indings Video W hat is Arts and Ec o nomic P rosp erity? Vid eo AT TAC HM E NT S: Description Type Upload D ate S tuart Weiser I C A Presentation with notes P resentation 2/6/2019 Meridian City Council Meeting Agenda February 12, 2019 – Page 142 of 237 Good afternoon, everyone. My name is Stuart Weiser, and I am the deputy director of the Idaho Commission on the Arts, a state agency. We are located in the historic Warden’s House at the Old State Pen. Thank you for inviting me to speak with you, today. Our over- arching topic for today’s presentation is “Arts and the Economy,” and we are going to touch on a number of subjects in the next 30 minutes or so. First off, why do the arts exist? Well, the primary reason is that they contribute to our quality of life. The arts make our communities more livable. They make us want to live and work in certain places. The arts tell our story as a civilization, and they also cause us to challenge our thinking and question our judgments. But there is a lot more that, for a long time, those of us who work in the field didn’t consciously think about--and that is the role that the arts play as an economic driver. And that’s what we’re going to look at today. [NEXT SLIDE] 1Meridian City Council Meeting Agenda February 12, 2019 – Page 143 of 237 We’re going to take a look at: [CLICK] the economic impact of the not-for-profit arts in the United States. And to do that, we’re [CLICK] going to travel across the country and visit several different organizations. We’ll talk about [CLICK] what makes up the economic impact, [CLICK] how it influences--and is influenced by--the National Endowment for the Arts, and finally, [CLICK] how to determine the local impact. So let’s get started. [NEXT SLIDE] 2Meridian City Council Meeting Agenda February 12, 2019 – Page 144 of 237 First, a short quiz. You don’t need to raise your hands unless you want to. It’s okay to make a mental note of the answer you believe is correct. What is the annual economic impact of the not-for-profit arts in the United States? How many of you think it’s [CLICK] less than $100 million? How many of you think it’s [CLICK] between $100 million and $250 million? [CLICK] Between 250 million and $500 million? [CLICK] How about more than $500 million? To help answer that question, we’re going to take a look at a few nonprofit arts organizations around the country. [NEXT SLIDE] 3Meridian City Council Meeting Agenda February 12, 2019 – Page 145 of 237 First, though, how many of you know of these websites? Guidestar and Charity Navigator are valuable informational tools. They contain the financial information on hundreds of thousands of not-for-profit organizations in the United States. Much of that information comes from IRS 990 forms, some of which they obtained from the IRS, and some from organizations that self-reported. If you have an interest in a particular organization, you can look it up in the search bar on either website. All you have to do is register as a user, which is free. Now --- in order to answer the question I posed a minute ago, I looked up a few organizations to see their total expenditures and their total payroll in Fiscal 2016, which is the latest year for which all of this information is available. [NEXT SLIDE] 4Meridian City Council Meeting Agenda February 12, 2019 – Page 146 of 237 So, we’re going to take a quick trip across the United States to visit those organizations. Starting in NY, we’ll hit Philadelphia, Pittsburgh, Chicago, Salt Lake City, San Francisco, and finally, Seattle. [NEXT SLIDE] 5Meridian City Council Meeting Agenda February 12, 2019 – Page 147 of 237 Since I come from New York originally, I’m going to start with one of the most well-known symphony orchestras in the world, the NY Philharmonic. In fiscal ‘16, [CLICK] the NY Phil spent more than $76 million, which included [CLICK] paying their personnel over $52 million. [NEXT SLIDE] 6Meridian City Council Meeting Agenda February 12, 2019 – Page 148 of 237 Now, across the plaza at Lincoln Center, and slightly to the left of the NY Philharmonic, is the Metropolitan Opera House. I’m sure that some of you remember the days of the Texaco Opera Theatre, which broadcast the Met Saturday matinees on radio all across the country. Well, behind the horned helmets and polished voices, is a substantial money machine. In fiscal 2016, [CLICK] the Met Opera spent $292 million and [CLICK] paid their employees $227 million. [CLICK] “Wow!” is right. [NEXT SLIDE] 7Meridian City Council Meeting Agenda February 12, 2019 – Page 149 of 237 And before we leave New York, let’s make one more stop at Lincoln Center, and take a look at the New York City Ballet, which happens to be the largest dance company in America. In fiscal 2016, the City Ballet [CLICK] had expenditures of $81.4 million, [CLICK] including a payroll of $47.9 million. [NEXT SLIDE] 8Meridian City Council Meeting Agenda February 12, 2019 – Page 150 of 237 Heading south from NY City, down the NJ Turnpike, we get to Philadelphia, home of the Philadelphia Orchestra. [CLICK] Their total expenses in 2016 were $50.6 million, [CLICK] with a payroll of over $30 million. [NEXT SLIDE] 9Meridian City Council Meeting Agenda February 12, 2019 – Page 151 of 237 On the other end of Pennsylvania is the Pittsburgh Ballet, [CLICK] which had expenditures of $9.6 million [CLICK] with a payroll of $3.7 million. From here, we head west to Chicago. [NEXT SLIDE] 10Meridian City Council Meeting Agenda February 12, 2019 – Page 152 of 237 How many of you know this painting? It’s “American Gothic” by Grant Wood. And it hangs in the Art Institute of Chicago. [NEXT SLIDE] 11Meridian City Council Meeting Agenda February 12, 2019 – Page 153 of 237 Now, some people would ask, “How much of an economic impact could an art museum have? I mean, the paintings are already there hanging on the walls! It’s not like there’s a whole bunch of artistic creativity going on!” Well, here’s a surprise for you. The Art Institute in 2016 had [CLICK] expenses of $295 million, [CLICK] of which they paid their employees $122 million. And if that money had instead gone to the two people who posed for the painting, it might have ended up looking more like this: [NEXT SLIDE] 12Meridian City Council Meeting Agenda February 12, 2019 – Page 154 of 237 [NEXT SLIDE] 13Meridian City Council Meeting Agenda February 12, 2019 – Page 155 of 237 A few blocks west of the Art Institute building is the Lyric Opera of Chicago. They are not quite as big as the Metropolitan Opera in NY, but they are still a pretty major financial force. [CLICK] In 2016, the Lyric Opera spent $82.2 million [CLICK] and paid their personnel about $46.5 million. [NEXT SLIDE] 14Meridian City Council Meeting Agenda February 12, 2019 – Page 156 of 237 Continuing west, and a little closer to home is the Utah Symphony and Opera in Salt Lake City. They are not as big as the NY Philharmonic or the Philadelphia Orchestra, but they still pack a monetary punch. [CLICK] Their expenses in 2016 were over $22 million, [CLICK] with a payroll of $14.2 million. [NEXT SLIDE] 15Meridian City Council Meeting Agenda February 12, 2019 – Page 157 of 237 Arriving in California, we get to the San Francisco Opera. If you left your heart in San Francisco, the Opera can help you pay to get it back. [CLICK] In 2016, the San Francisco Opera spent $81.3 million [CLICK] with a payroll of more than $60 million. [NEXT SLIDE] 16Meridian City Council Meeting Agenda February 12, 2019 – Page 158 of 237 Let’s head north to the city of Seattle, Washington. Seattle is home to the Pacific Northwest Ballet, [CLICK] which in 2016 had expenditures of more than $24 million, [CLICK] and a payroll of $14.7 million. [NEXT SLIDE] 17Meridian City Council Meeting Agenda February 12, 2019 – Page 159 of 237 And finally, down the street from the Pacific Northwest Ballet is the Seattle Symphony. [CLICK] Their expenditures in 2016 totaled $28.9 million, [CLICK] and their payroll was $19.4 million. [NEXT SLIDE] 18Meridian City Council Meeting Agenda February 12, 2019 – Page 160 of 237 There are roughly 100,000 not-for-profit arts organizations in the United States. Lots of arts organizations are small, and many are volunteer driven. But others, like the Sun Valley Summer Symphony and Ballet Idaho in Boise, are bigger, with professional staffs and budgets of a few million dollars. Some organizations, though, are REALLY big. So big, in fact, that the eleven we just looked at had [CLICK] combined expenditures of more than a billion dollars in 2016, [CLICK] and combined payrolls of more than $639 million. [NEXT SLIDE] 19Meridian City Council Meeting Agenda February 12, 2019 – Page 161 of 237 So, getting back to our opening quiz, there were four choices, [CLICK] and if you said that the annual economic impact of the nonprofit arts is more than $500 million, you would have been correct. In fact, it’s a LOT more than $500 million. [NEXT SLIDE] 20Meridian City Council Meeting Agenda February 12, 2019 – Page 162 of 237 According to a study released in 2017 by Americans for the Arts, [CLICK] the annual economic impact of the not-for-profit arts in the United States is about $166.3 Billion. Why so much? Well, here’s a simplified version of why it works the way it does: Let’s say that you just bought a ticket to attend a performance at the Idaho Shakespeare Festival in Boise. When you bought your ticket, though, whether you realize it or not, that was not the end of your spending. On the day of the event, [NEXT SLIDE] 21Meridian City Council Meeting Agenda February 12, 2019 – Page 163 of 237 [CLICK] you’ll probably be using gasoline to get there. [CLICK] you’ll probably eat out, [CLICK] or you might have to hire a sitter if you have young kids. [CLICK] The people performing in that show might be flying in from somewhere else, and the personnel who staff the theatre, also are using gasoline to get there. They also are eating out, etc. [CLICK] Plus, they are being paid for their services, as are the people who work at the nearby restaurants that are expecting the post- performance crowd. [CLICK] Everyone also pays taxes on their earnings. (Or at least, they’re supposed to.) [NEXT SLIDE] 22Meridian City Council Meeting Agenda February 12, 2019 – Page 164 of 237 Additionally, people who are coming in from out of town, [CLICK] might be staying overnight in area hotels. Visitors from out of town, in fact, on average, spend twice that of local audiences. And in Idaho, arts organizations are collecting and remitting sales taxes to the State on the tickets they sell, as well as on anything else that their customers might be buying at the gift shop or from concessions. So there is a lot of extra spending in addition to those tickets you bought, and that extra spending is factored into the economic impact mix. [NEXT SLIDE] 23Meridian City Council Meeting Agenda February 12, 2019 – Page 165 of 237 One interesting fact that we discovered while doing some informal research in our office is that the amount of sales taxes that our funded organizations collect and remit to the state actually exceeds the amount of grants that we award, by tens of thousands of dollars. A good example of that is the Boise Philharmonic. In a recent year, our grants to them totaled $18,440, but the amount of sales tax they collected and remitted was more than $39,000. And likewise, the Idaho Shakespeare Festival collected and remitted over $7.00 in sales taxes for every dollar of grant money they received from the State. More than seven times as much! So in Idaho, state government actually makes money when it awards grants to not-for- profit arts organizations. Now, since this has brought us to the relationship between economic impact and the government, I’d like to go over some numbers that I personally find interesting. [NEXT SLIDE] 24Meridian City Council Meeting Agenda February 12, 2019 – Page 166 of 237 First: in the 2015-16 fiscal year, which is the same fiscal year as all the organizations we looked at a little while ago, the federal government spent roughly $3.7 Trillion on a budget of $3.9 Trillion. What you see on the screen is an excerpt from the actual spreadsheet published by the Office of Management and Budget showing 2015-16 expenditures by category, along with the 2016-17 estimates. Keep in mind that the way the federal government labels its fiscal years is the opposite of the way just about everyone else does it. They label it in the year it begins. We all label our fiscal years in the year they end. [NEXT SLIDE] 25Meridian City Council Meeting Agenda February 12, 2019 – Page 167 of 237 I don’t know about you, but I have trouble getting my head around how big $3.7 Trillion is. So think of it this way: [CLICK] It’s the number 37 followed by 11 zeros. Here’s another way to look at it. [NEXT SLIDE] 26Meridian City Council Meeting Agenda February 12, 2019 – Page 168 of 237 If you spent $100 every minute of every day, you would spend $144,000 per day. [CLICK] That means that you would spend $52,560,000 every year. At that rate, [CLICK] if you divide $3.7 Trillion by your annual spending, [CLICK] at $100 per minute it would take you more than 70,000 years to spend $3.7 Trillion. [NEXT SLIDE] 27Meridian City Council Meeting Agenda February 12, 2019 – Page 169 of 237 [CLICK] A miniscule part of the federal budget goes to fund the National Endowment for the Arts, which in that year 2015 had a budget of roughly $148 Million. It’s a little higher now. [NEXT SLIDE] 28Meridian City Council Meeting Agenda February 12, 2019 – Page 170 of 237 Now, let’s have some fun. We’re going to compute the number of minutes in a year. You’ll see where I’m going with this in just a couple of those minutes. [CLICK] 60 minutes in an hour, times 24 hours in a day, times 365 days in a year, gives you 525,600 minutes in a year. An easier way to remember this is to go buy a ticket to the Broadway show “Rent”, which has a song called 525,600 Minutes. [NEXT SLIDE] 29Meridian City Council Meeting Agenda February 12, 2019 – Page 171 of 237 We’re going to take this result, and use it to calculate the cost per minute to operate the United States government, factoring in everything that the federal government does. [CLICK] 3.7 trillion dollars divided by 525,600 minutes gives us a rounded total of $7 million per minute to operate the United States government (which also happens to compute to $117,000 per second). It was disconcerting for me to find out that my entire annual salary and benefits would not even cover one second of the cost of running the federal government. [NEXT SLIDE] 30Meridian City Council Meeting Agenda February 12, 2019 – Page 172 of 237 Now – figure out the ratio of the NEA budget to the full federal government budget. [CLICK] Divide the budget of the National Endowment for the Arts [CLICK] (which is $148 million) by the per minute cost of running the US government (which is $7 million). [CLICK] You get 21 minutes. The federal budget pays for 525,600 minutes of governmental services, and in FY 2015 the NEA got 21 minutes of that, which, if my math is right, is roughly 4 thousandths of 1 percent. [NEXT SLIDE] 31Meridian City Council Meeting Agenda February 12, 2019 – Page 173 of 237 If we were to look at it another way, by doing some simple math based on that spreadsheet you saw earlier from the Office of Management and Budget, we could compute exactly how much of the year’s calendar was allocated to every federal program. You might find the results a little surprising. What you see on the screen was the calendar for Fiscal Year 2015, the same year as all the organizational financials we looked at earlier. The federal government fiscal year starts on October 1, so that’s where this calendar starts. [NEXT SLIDE] 32Meridian City Council Meeting Agenda February 12, 2019 – Page 174 of 237 The first 88 days of the fiscal year went to running the Social Security Administration and paying out Social Security benefits. [NEXT SLIDE] 33Meridian City Council Meeting Agenda February 12, 2019 – Page 175 of 237 The next 58 days paid for Defense spending and all that it entails. [NEXT SLIDE] 34Meridian City Council Meeting Agenda February 12, 2019 – Page 176 of 237 Then came Medicare, which used up 54 days. [NEXT SLIDE] 35Meridian City Council Meeting Agenda February 12, 2019 – Page 177 of 237 And next were programs that are referred to as Safety Nets, which used up another 50 days. [NEXT SLIDE] 36Meridian City Council Meeting Agenda February 12, 2019 – Page 178 of 237 Other health care programs, such as Medicaid and CHIP, accounted for the next 48 days. Notice that we’ve only hit 5 categories of federal spending, and we’re already into the last quarter of the year. Everything else that the Federal Government does has to fit into the next 10 weeks. [NEXT SLIDE] 37Meridian City Council Meeting Agenda February 12, 2019 – Page 179 of 237 Paying interest on the national debt accounted for 22 days, or 6% of the federal budget. I purposely put that one in red ink. [NEXT SLIDE] 38Meridian City Council Meeting Agenda February 12, 2019 – Page 180 of 237 Benefits and services for veterans used up 16 days. And notice that we spend more money on debt service than we do on veterans. [NEXT SLIDE] 39Meridian City Council Meeting Agenda February 12, 2019 – Page 181 of 237 Education, training, employment and social services: 12 days. [NEXT SLIDE] 40Meridian City Council Meeting Agenda February 12, 2019 – Page 182 of 237 And then finally, we get to all the other federal programs (including, among other things, Agriculture, the Justice Dept, the State Dept, Transportation, Energy, Commerce, the Environment, and Science and Technology Research), which took up the remaining 17 days. But do you see that flat red line in the middle of the last day of the fiscal year, September 30th? [NEXT SLIDE] 41Meridian City Council Meeting Agenda February 12, 2019 – Page 183 of 237 That’s the National Endowment for the Arts. 21 minutes. A flat line in the chart. And I actually had to make that flat line thicker than it really is just so that you would able to see it. But what’s the Return on Investment for that flat line? [NEXT SLIDE] 42Meridian City Council Meeting Agenda February 12, 2019 – Page 184 of 237 [CLICK] Well, according to Americans for the Arts, in 2015, the US government took in $13 Billion in income tax revenues from people and businesses who were employed by or made taxable income because of the arts. That represents over 4 million full time equivalent jobs. [CLICK] What this means, ultimately, is that the US Government got back about $88 in tax revenues for every dollar that the taxpayers invested in the NEA. If your financial advisor told you that one of your investments was paying an 8,800% annual return, would that make you happy? [NEXT SLIDE] 43Meridian City Council Meeting Agenda February 12, 2019 – Page 185 of 237 Here’s how it shakes down: [CLICK] Arts organizations and their audiences spent $166.3 billion, and in the process, [CLICK] supported over 4 million full time equivalent jobs. [CLICK] That spending added more than $96 billion to household income across the country, and filled the coffers of local, state and federal governments. [CLICK] Local governments got about $6.9 Billion, the various states about $7.7 billion, and our friends at the IRS took in $13 billion. What Does This Mean in Idaho? [NEXT SLIDE] 44Meridian City Council Meeting Agenda February 12, 2019 – Page 186 of 237 Our agency has not yet done a complete statewide economic impact study of just the arts. But others have done something similar, and the results are impressive. [CLICK] A couple of years ago, the Idaho Nonprofit Center released a study showing that in 2014, Idaho’s not-for-profit arts, culture and humanities sector consisted of [CLICK] 501 organizations that employed [CLICK] 807 people, paid them almost [CLICK] $18 million, and that the organizations themselves had assets of almost [CLICK] $119 Million and expenditures of nearly [CLICK] $50 million. That was five years ago. [NEXT SLIDE] 45Meridian City Council Meeting Agenda February 12, 2019 – Page 187 of 237 Additionally, [CLICK] the National Endowment for the Arts, in a joint effort with the US Bureau of Economic Analysis, has done a study of all 50 states, and they have determined that Idaho has [CLICK] 20,235 arts-related workers, both nonprofit and for-profit, earning [CLICK] 900 million dollars annually in compensation Pretty impressive! [CLICK] And if you want to estimate economic impact of any not-for- profit arts organization or group of organizations, there is a neat tool on the Americans for the Arts website that will allow you to do it with reasonable accuracy. Go to americansforthearts.org. Here it is: [NEXT SLIDE] 46Meridian City Council Meeting Agenda February 12, 2019 – Page 188 of 237 You can see that it factors in [CLICK] population, [CLICK] expense budget, and [CLICK] total attendance at events, and computes an estimate for economic impact. So, using this calculator, I took the information off the final reports from all 189 organizational grants that we funded last year, aggregated it, and plugged in the totals. [NEXT SLIDE] 47Meridian City Council Meeting Agenda February 12, 2019 – Page 189 of 237 [CLICK] Since the population of Idaho is more than 1 million, I used the drop down box to choose that range. [CLICK] Then I plugged in the total expenses from all of last year’s final grant reports, which added up to $17,009,130. [CLICK] And finally, I entered in the total number of people served, which added up to 1,382,751. Then, [CLICK] I hit the Calculate button. And here’s what we get. [NEXT SLIDE] 48Meridian City Council Meeting Agenda February 12, 2019 – Page 190 of 237 In 2017, the estimated total annual economic impact of the [CLICK] organizations that the ICA funds is $64,808,730. [CLICK] Those organizations supported 1,771 full time equivalent jobs in Idaho, [CLICK] added more than $40 million to local household income, [CLICK] generated over $3 million for local government revenues, [CLICK] and added more than $3.7 million to Idaho state government revenues. [CLICK] We funded 189 grants, costing a total of $606,336, which means that the state government revenue generated is a return on investment of 620% overall, or 1,240% just for Idaho if you factor in that about half of our grants budget comes in the form of a pass-through from the National Endowment for the Arts and is not a state expense. And again, these are not my numbers. I plugged in publicly available data to create this report, which presents reasonable estimates, based on averaged data from around the country. So you can see the enormous positive impact that the nonprofit arts has 49Meridian City Council Meeting Agenda February 12, 2019 – Page 191 of 237 on the region’s economy. [NEXT SLIDE] 49Meridian City Council Meeting Agenda February 12, 2019 – Page 192 of 237 And that concludes today’s presentation. If you have questions, please feel free to ask, or chat with me after the meeting. Thank you! 50Meridian City Council Meeting Agenda February 12, 2019 – Page 193 of 237 City Council Workshop Meeting February 12, 2019 Agenda Item Number: 9 B Project File Number: Item Title: Meridian Arts Commission Annual Report Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 9.B . Presenter: L eslie M auldin Estimated Time f or P resentation: 5-10 Title of I tem - M eridian Arts Commission Annual Report Attac hed is MAC 's report for 2018. T heir S trategic P lan C ommittee als o wanted to s hare s o me additio nal s ources that they have disc ussed in their res earch of s trategic planning. C ity o f S parks S trategic P lan Living Arts C enter (A P erforming Arts C enter case s tud y): Mississauga, Toronto T his is C hes terfield "Bedro o m" C ommunity Experiences Bus iness Boom Arts & Ec o nomic P rosperity (main s ite for the study and to o ls ) C reative Vitality Index R ep o rt fro m C ity o f Bo is e (Merid ian s p ecific reports attac hed ) AT TAC HM E NT S: Description Type Upload D ate 2018 MA C R eport E xhibit 2/6/2019 Meridian 2014 S napshot I ndustry E arnings E xhibit 2/6/2019 Meridian 2014 S napshot I ndustry S ales E xhibit 2/6/2019 Meridian 2015 S napshot I ndustry E arnings E xhibit 2/6/2019 Meridian 2015 S napshot I ndustry S ales E xhibit 2/6/2019 Meridian 2016 S napshot I ndustry E arnings E xhibit 2/6/2019 Meridian 2016 S napshot I ndustry S ales E xhibit 2/6/2019 Modern Art C ity Essay E xhibit 2/6/2019 Meridian City Council Meeting Agenda February 12, 2019 – Page 194 of 237 MERIDIAN ARTS COMMISSION 2018 ANNUAL REPORT  PAGE 1 2018 ANNUAL REPORT It was another good year for the Meridian Arts Commission! The Commission is comprised of nine volunteer commissioners: Jessica Peters, Jennifer Sullivan, Bonnie Zahn Griffith, Leslie Mauldin, Stephanie Barnes, Jay Wilson, Gretchen Caserotti, Randy-B Funk (Youth), and an ex-officio City Council member. Genesis Milam served with MAC through October and Joe Borton has picked up since Council’s reassignments. MAC’s mission is to develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors. MAC’s achievements in 2018 included:  The Arts Commission continues to evolve! It was a tough year for MAC as Mary Jensen, Ellen DeAngelis, and Claudia Weathermon Tester all chose not to reapply for their seats in February. Because of this, MAC gained three new commissioners this year: Jessica Peters, Jennifer Sullivan, and Jay Wilson. Each of these new members brings their own strengths to the commission. Adding three new people to a commission simultaneously could be challenging, but each of these commissioners jumped in and quickly got involved. Gina Lyon left the commission in order to devote more time towards becoming a certified teacher. We hope to fill her seat soon. Michelle Glaze, another former commissioner, has stayed involved with Meridian Art Week. We were able to send two commissioners, Leslie and Jennifer, to the NOWPAC conference in Moscow, ID in September. This conference is hosted every other year in a different state in the Northwest. We try to take advantage of the opportunities when conferences for professional development are in-state, or nearby. This conference specifically addresses how municipalities engage in public art installations, partnerships, artists’ agreements, artwork accession/deaccession/maintenance, community participation in the arts, etc.  Expenses: 1,094.71  Another year of shows in Initial Point Gallery featuring the work of Treasure Valley artists! Our volunteers make this gallery work. We are so grateful for their expertise and for the time that they devote to IPG. Our gallery volunteers have put in over 100 hours towards maintaining Initial Point Gallery in 2018. Together with volunteers, commissioners, and Hillary (and some other staff) we managed to fill the gallery for another year. The 3D display cases were used every month except for July and August since the gallery is the backup venue for Concerts on Broadway shows. Still utilizing A.J. Scales’ credenza as our primary storage (although Legal and HR have been very kind to us letting us use their carts and space from time to time).  FY18 Revenue through IPG: $954; Expenses: $649.54  Young Musicians’ and Young Artists’ awards! MAC partnered with the Meridian Symphony Orchestra to award a combined $500 to young musicians to celebrate their achievements and participation in MSO’s Rising Stars. MAC also continued to partner with the Meridian School District to select young artists whose work was awarded monetary Meridian City Council Meeting Agenda February 12, 2019 – Page 195 of 237 MERIDIAN ARTS COMMISSION 2018 ANNUAL REPORT  PAGE 2 prizes/stipends for allowing us to use their work on traffic box wraps and to recognize one 3D artist.  Expenses: $750  Another excellent year of Concerts on Broadway! This year’s free outdoor concert series featured Avenue B, Soul Patch, the “All New” High Street Party Band, and Geoffrey Castle and his Celtic Night Band featuring Dan Connolly. Two of our performers did public outreach to youth organizations prior to their Saturday show. Avenue B did workshops with the young performers of Treasure Valley Children’s Theater and Geoffrey Castle did two solo sets at the Meridian Boys and Girls Club and inspired all of the club members in attendance to learn the electric violin. In addition to the TVCT workshops, Avenue B also invited TVCT cast members to join them for their final number in their COB set. Opening acts included youth musicians from the Meridian Symphony Orchestra and Axial Music and young performers from Treasure Valley Children’s Theater. On two occasions, our committed food truck could not make it to a concert because of mechanical issues. MAC continued our partnership with WineGlass Arts Development for their production management and technical services to make this year’s concerts a success!  Sponsorships brought in through WineGlass and MDC Contribution; Expenses from City: $10,000; Total cost of the series was over $22,000  Meridian Art Week! MAC partnered with the Meridian Downtown Business Association to host Meridian’s third annual Art Week. Michelle Glaze, again, recruited and communicated with most of the businesses who participated this year. We had a total of 22 organizations/artists who participated in events for Art Week this year, not including the individual schools and student teams who came out for the chalk art competition. We had 2 high school teams participate in our chalk art competition this year, but we opened the competition and participation up to the public and had a great turn out and level of engagement from the community. After talking with high school teachers, we realized that by changing the chalk art competition to a Friday, we eliminated the possibility of having any participants who are also involved in football games. Next year, we will work more closely with the teachers to ensure that the timing will work, but we will continue to keep the competition open to the public.  MDBA supported awards for artists: $175; Expenses: $2,551.09  Public Art at Heroes Park! “Journey of Heroes” was installed in late December 2017, but we did the ribbon cutting in March 2018. All of our local heroes featured were able to come out to the event and address the crowd. Shelly and the Parks Department organized the ribbon cutting and it went very well.  Meridian Mill Mural! “Far & Wide” was dedicated on June 18, 2018. While it wasn’t much of an unveiling (because the mural is too large to cover). The Meridian Mill Mural Project was an example of a partnership between the City, MDC, and a private business. The entire mural was paid for by the Meridian Development Corp. Since this installation, Meridian has seen a number of private businesses contracting with the same artists who created “Far & Wide,” including Paylocity and the Children’s Museum of Idaho.  MDC’s expense: $16,000 Meridian City Council Meeting Agenda February 12, 2019 – Page 196 of 237 MERIDIAN ARTS COMMISSION 2018 ANNUAL REPORT  PAGE 3  Park Identities Public Art Roster in Use! The Parks Department has continued to work with the artists selected for the park identities public art roster to help plan for signage and developing the identity of new parks. We see this roster as a success as it provides another tool for the Parks Department so they can more easily work with creative vendors.  Installation of more Traffic Box Art! Seven boxes were wrapped in 2018. We did not partner with MDC for traffic box wraps in the URA this year because our vendor wasn’t able to wrap on the small white boxes that remained unwrapped. The total number of completed wraps throughout the City is now up to 48. MAC’s original plan for traffic box wraps was five per year, but we’ve been able to exceed that with the help of sponsorships.  Expenses: $4,898  Public Art Digital Map! This map was completed last year but Matt Hoffman continues to add points for us upon request. This year, and moving forward, each piece on the map has a narrative either about the artist or the piece. You can access the map through the menu on our www.meridiancity.org/mac page.  Children’s theater partnership with Treasure Valley Children’s Theater! Partnering with a local youth theater is a key component in MAC’s strategic plan. Programs produced with our help this year include: The Best Christmas Pageant Ever, Willy Wonka Jr., Seussical Jr. (hosted on Meridian City Hall’s plaza), Sarah Plain and Tall; a free, educational production for young audiences. At the end of this year, TVCT also secured a lease on their future home. This building can house the theater company for the next three years (or more, if needed). They moved in January 2019. Check out their Facebook or website for more information.  Net investment in FY17: $5,000  Budget summary: $27,454 received in donations or contributions; $68,876.25 spent on public art; $30,319.27 spent on programming. THANK YOU MAYOR DE WEERD AND CITY COUNCIL FOR YOUR SUPPORT OF THE MERIDIAN ARTS COMMISSION! Meridian City Council Meeting Agenda February 12, 2019 – Page 197 of 237 Snapshot of the Arts in Meridian 2014 United States CVI = 1.0 Creative Vitality Index Total Population 97,3850.48 CVI Value Past 5 years of CVI Performance 2012 0.56 2013 0.51 2014 0.48 2015 0.44 2016 0.44 This regional snapshot report gives the big picture of a region’s creative landscape. It provides an overview of creative jobs, industry earnings, FDR grants, and Nonprofit revenues. 0% since 2013 Occupations with greatest number of jobs Ushers, Lobby Att., Tkt Takers 92 Interpreters & Translators 79 Postsecondary Teachers 70 Graphic Designers 62 Architectural Drafters 61 2014 Creative Jobs 990 Total Creative Jobs There are 2 less creative jobs in the region since 2013 6% since 2013 Jewelry Stores $2.0M Architectural Services $1.9M Film & Video Exhibition $1.8M Drafting Services $1.6M Electronic stores (new) $1.5M Industry type Industry Earnings Industries with greatest earnings2014 Creative Industries $18.5M Total Industry Earnings There is a gain of $1.1 million in creative industry earnings in the region since 2013 83% since 2013 52% for grant amount awarded ($) since 2013 2014 State Arts Agency Grants $0.01 Award Amount per capita 2 Number of Grants $1.3K Amount Awarded There are $971 thousand more in revenues in the region since 2013 There are $1 thousand less in grants since 2013. There are 1 less grants since 2013. 2014 Cultural Nonprofit $1.2M Nonprofit Revenues DATA SOURCES:Economic Modeling Specialists International, National Assembly of State Arts Agencies, National Center for Charitable Statistics CREATIVE VITALTY SUITE:The Creative Vitality Index compares the per capita concentration of creative activity in two regions. Data on creative industries, occupations, and cultural nonprofit revenues are indexed using a population-based calculation. The resulting CVI Value shows a region’s creative vitality compared to another region. For more information on data sources visit: learn.cvsuite.org WESTAF © Creative Vitality™ Suite 2018 cvsuite.org Report created: 5/10/2018 Meridian City Council Meeting Agenda February 12, 2019 – Page 198 of 237 Snapshot of the Arts in Meridian 2014 Data Sources (Version 2017.3) Descriptive Names of Industries (NAICS codes) & Occupations (SOC codes) have been truncated on the Regional Snapshot Report. For full descriptive names please visit the education section of learn.cvsuite.org Due to rounding some percent values may not equal 100%. Occupations: Economic Modeling Specialists International. SOC Codes (59) 11-2011, 11-2031, 13-1011, 17-1011, 17-1012, 17-3011, 19-3091, 19-3093, 21-2021, 25-1099, 25-4011, 25-4012, 25-4013, 25-4021, 25-4031, 25-9011, 27-1011, 27-1012, 27-1013, 27-1014, 27-1019, 27-1021, 27-1022, 27-1023, 27-1024, 27-1025, 27-1026, 27-1027, 27-1029, 27-2011, 27-2012, 27-2031, 27-2032, 27-2041, 27-2042, 27-3011, 27-3021, 27-3022, 27-3031, 27-3041, 27-3042, 27-3043, 27-3091, 27-3099, 27-4011, 27-4012, 27-4014, 27-4021, 27-4031, 27-4032, 27-4099, 39-3031, 39-3092, 39-3099, 39-5091, 41-3011, 43-4121, 49-9063, 51-9071 Industry Earnings: Economic Modeling Specialists International. NAICS Codes (74) 238150, 323111, 323113, 323117, 323120, 327110, 327212, 332323, 337212, 339910, 339992, 423940, 424920, 443142, 448310, 451130, 451140, 451211, 453110, 453310, 453920, 511110, 511120, 511130, 511140, 511191, 511199, 511210, 512110, 512120, 512131, 512191, 512199, 512210, 512220, 512230, 512240, 512290, 515111, 515112, 515120, 515210, 519110, 519120, 519130, 541310, 541320, 541340, 541410, 541420, 541430, 541490, 541810, 541850, 541860, 541870, 541890, 541921, 541922, 611610, 711110, 711120, 711130, 711190, 711310, 711320, 711410, 711510, 712110, 712120, 811420, 812921, 812922, 813410 Class of worker: Economic Modeling Specialists International: Non-QCEW Employees, QCEW Employees, Self-employed State Arts Agency Grants: National Assembly of State Arts Agencies Cultural Nonprofit Revenues: National Center for Charitable Statistics Demographic: Economic Modeling Specialists International. Creative vitality index (CVI):The Creative Vitality Index compares the per capita concentration of creative activity in two regions. Data on creative industries, occupations, and cultural nonprofit revenues are indexed using a population-based calculation. The resulting CVI Value shows a region’s creative vitality compared to another region. Meridian contains: 83646, 83680, 83642 Meridian City Council Meeting Agenda February 12, 2019 – Page 199 of 237 Snapshot of the Arts in Meridian 2014 United States CVI = 1.0 Creative Vitality Index Total Population 97,3850.48 CVI Value Past 5 years of CVI Performance 2012 0.56 2013 0.51 2014 0.48 2015 0.44 2016 0.44 This regional snapshot report gives the big picture of a region’s creative landscape. It provides an overview of creative jobs, industry sales, FDR grants, and Nonprofit revenues. 0% since 2013 Occupations with greatest number of jobs Ushers, Lobby Att., Tkt Takers 92 Interpreters & Translators 79 Postsecondary Teachers 70 Graphic Designers 62 Architectural Drafters 61 2014 Creative Jobs 990 Total Creative Jobs There are 2 less creative jobs in the region since 2013 Antique Shops $5.2M Jewelry Stores $4.8M Electronic stores (new) $4.5M Advertising Agencies $4.4M Directory and Mailing List Pub. $3.8M Industry type Industry Sales Industries with greatest sales2014 Creative Industries $55.4M Total Industry Sales 83% since 2013 52% for grant amount awarded ($) since 2013 2014 State Arts Agency Grants $0.01 Award Amount per capita 2 Number of Grants $1.3K Amount Awarded There are $971 thousand more in revenues in the region since 2013 There are $1 thousand less in grants since 2013. There are 1 less grants since 2013. 2014 Cultural Nonprofit $1.2M Nonprofit Revenues DATA SOURCES:Economic Modeling Specialists International, National Assembly of State Arts Agencies, National Center for Charitable Statistics CREATIVE VITALTY SUITE:The Creative Vitality Index compares the per capita concentration of creative activity in two regions. Data on creative industries, occupations, and cultural nonprofit revenues are indexed using a population-based calculation. The resulting CVI Value shows a region’s creative vitality compared to another region. For more information on data sources visit: learn.cvsuite.org WESTAF © Creative Vitality™ Suite 2018 cvsuite.org Report created: 5/10/2018 Meridian City Council Meeting Agenda February 12, 2019 – Page 200 of 237 Snapshot of the Arts in Meridian 2014 Data Sources (Version 2017.3) Descriptive Names of Industries (NAICS codes) & Occupations (SOC codes) have been truncated on the Regional Snapshot Report. For full descriptive names please visit the education section of learn.cvsuite.org Due to rounding some percent values may not equal 100%. Occupations: Economic Modeling Specialists International. SOC Codes (59) 11-2011, 11-2031, 13-1011, 17-1011, 17-1012, 17-3011, 19-3091, 19-3093, 21-2021, 25-1099, 25-4011, 25-4012, 25-4013, 25-4021, 25-4031, 25-9011, 27-1011, 27-1012, 27-1013, 27-1014, 27-1019, 27-1021, 27-1022, 27-1023, 27-1024, 27-1025, 27-1026, 27-1027, 27-1029, 27-2011, 27-2012, 27-2031, 27-2032, 27-2041, 27-2042, 27-3011, 27-3021, 27-3022, 27-3031, 27-3041, 27-3042, 27-3043, 27-3091, 27-3099, 27-4011, 27-4012, 27-4014, 27-4021, 27-4031, 27-4032, 27-4099, 39-3031, 39-3092, 39-3099, 39-5091, 41-3011, 43-4121, 49-9063, 51-9071 Industry Sales: Economic Modeling Specialists International. NAICS Codes (74) 238150, 323111, 323113, 323117, 323120, 327110, 327212, 332323, 337212, 339910, 339992, 423940, 424920, 443142, 448310, 451130, 451140, 451211, 453110, 453310, 453920, 511110, 511120, 511130, 511140, 511191, 511199, 511210, 512110, 512120, 512131, 512191, 512199, 512210, 512220, 512230, 512240, 512290, 515111, 515112, 515120, 515210, 519110, 519120, 519130, 541310, 541320, 541340, 541410, 541420, 541430, 541490, 541810, 541850, 541860, 541870, 541890, 541921, 541922, 611610, 711110, 711120, 711130, 711190, 711310, 711320, 711410, 711510, 712110, 712120, 811420, 812921, 812922, 813410 Class of worker: Economic Modeling Specialists International: Non-QCEW Employees, QCEW Employees, Self-employed State Arts Agency Grants: National Assembly of State Arts Agencies Cultural Nonprofit Revenues: National Center for Charitable Statistics Demographic: Economic Modeling Specialists International. Creative vitality index (CVI):The Creative Vitality Index compares the per capita concentration of creative activity in two regions. Data on creative industries, occupations, and cultural nonprofit revenues are indexed using a population-based calculation. The resulting CVI Value shows a region’s creative vitality compared to another region. Meridian contains: Meridian contains: 83646, 83680, 83642 Meridian City Council Meeting Agenda February 12, 2019 – Page 201 of 237 Snapshot of the Arts in Meridian 2015 United States CVI = 1.0 Creative Vitality Index Total Population 100,1040.44 CVI Value Past 5 years of CVI Performance 2012 0.56 2013 0.51 2014 0.48 2015 0.44 2016 0.44 This regional snapshot report gives the big picture of a region’s creative landscape. It provides an overview of creative jobs, industry earnings, FDR grants, and Nonprofit revenues. 9% since 2014 Occupations with greatest number of jobs Ushers, Lobby Att., Tkt Takers 128 Interpreters & Translators 97 Postsecondary Teachers 79 Graphic Designers 66 Architectural Drafters 66 2015 Creative Jobs 1,086 Total Creative Jobs There are 96 more creative jobs in the region since 2014 7% since 2014 Film & Video Exhibition $2.8M Jewelry Stores $2.1M Architectural Services $2.0M Drafting Services $1.9M Electronic stores (new) $1.6M Industry type Industry Earnings Industries with greatest earnings2015 Creative Industries $19.9M Total Industry Earnings There is a gain of $1.4 million in creative industry earnings in the region since 2014 19% since 2014 There are $266 thousand more in revenues in the region since 2014 Data not available for this state in the selected year 2015 Cultural Nonprofit $1.4M Nonprofit Revenues DATA SOURCES:Economic Modeling Specialists International, National Assembly of State Arts Agencies, National Center for Charitable Statistics CREATIVE VITALTY SUITE:The Creative Vitality Index compares the per capita concentration of creative activity in two regions. Data on creative industries, occupations, and cultural nonprofit revenues are indexed using a population-based calculation. The resulting CVI Value shows a region’s creative vitality compared to another region. For more information on data sources visit: learn.cvsuite.org WESTAF © Creative Vitality™ Suite 2018 cvsuite.org Report created: 5/10/2018 Meridian City Council Meeting Agenda February 12, 2019 – Page 202 of 237 Snapshot of the Arts in Meridian 2015 Data Sources (Version 2017.3) Descriptive Names of Industries (NAICS codes) & Occupations (SOC codes) have been truncated on the Regional Snapshot Report. For full descriptive names please visit the education section of learn.cvsuite.org Due to rounding some percent values may not equal 100%. Occupations: Economic Modeling Specialists International. SOC Codes (59) 11-2011, 11-2031, 13-1011, 17-1011, 17-1012, 17-3011, 19-3091, 19-3093, 21-2021, 25-1099, 25-4011, 25-4012, 25-4013, 25-4021, 25-4031, 25-9011, 27-1011, 27-1012, 27-1013, 27-1014, 27-1019, 27-1021, 27-1022, 27-1023, 27-1024, 27-1025, 27-1026, 27-1027, 27-1029, 27-2011, 27-2012, 27-2031, 27-2032, 27-2041, 27-2042, 27-3011, 27-3021, 27-3022, 27-3031, 27-3041, 27-3042, 27-3043, 27-3091, 27-3099, 27-4011, 27-4012, 27-4014, 27-4021, 27-4031, 27-4032, 27-4099, 39-3031, 39-3092, 39-3099, 39-5091, 41-3011, 43-4121, 49-9063, 51-9071 Industry Earnings: Economic Modeling Specialists International. NAICS Codes (74) 238150, 323111, 323113, 323117, 323120, 327110, 327212, 332323, 337212, 339910, 339992, 423940, 424920, 443142, 448310, 451130, 451140, 451211, 453110, 453310, 453920, 511110, 511120, 511130, 511140, 511191, 511199, 511210, 512110, 512120, 512131, 512191, 512199, 512210, 512220, 512230, 512240, 512290, 515111, 515112, 515120, 515210, 519110, 519120, 519130, 541310, 541320, 541340, 541410, 541420, 541430, 541490, 541810, 541850, 541860, 541870, 541890, 541921, 541922, 611610, 711110, 711120, 711130, 711190, 711310, 711320, 711410, 711510, 712110, 712120, 811420, 812921, 812922, 813410 Class of worker: Economic Modeling Specialists International: Non-QCEW Employees, QCEW Employees, Self-employed State Arts Agency Grants: National Assembly of State Arts Agencies Cultural Nonprofit Revenues: National Center for Charitable Statistics Demographic: Economic Modeling Specialists International. Creative vitality index (CVI):The Creative Vitality Index compares the per capita concentration of creative activity in two regions. Data on creative industries, occupations, and cultural nonprofit revenues are indexed using a population-based calculation. The resulting CVI Value shows a region’s creative vitality compared to another region. Meridian contains: 83646, 83680, 83642 Meridian City Council Meeting Agenda February 12, 2019 – Page 203 of 237 Snapshot of the Arts in Meridian 2015 United States CVI = 1.0 Creative Vitality Index Total Population 100,1040.44 CVI Value Past 5 years of CVI Performance 2012 0.56 2013 0.51 2014 0.48 2015 0.44 2016 0.44 This regional snapshot report gives the big picture of a region’s creative landscape. It provides an overview of creative jobs, industry sales, FDR grants, and Nonprofit revenues. 9% since 2014 Occupations with greatest number of jobs Ushers, Lobby Att., Tkt Takers 128 Interpreters & Translators 97 Postsecondary Teachers 79 Graphic Designers 66 Architectural Drafters 66 2015 Creative Jobs 1,086 Total Creative Jobs There are 96 more creative jobs in the region since 2014 Film & Video Exhibition $11.9M Drafting Services $6.5M Jewelry Stores $5.1M Antique Shops $4.7M Architectural Services $4.4M Industry type Industry Sales Industries with greatest sales2015 Creative Industries $69.2M Total Industry Sales 19% since 2014 There are $266 thousand more in revenues in the region since 2014 Data not available for this state in the selected year 2015 Cultural Nonprofit $1.4M Nonprofit Revenues DATA SOURCES:Economic Modeling Specialists International, National Assembly of State Arts Agencies, National Center for Charitable Statistics CREATIVE VITALTY SUITE:The Creative Vitality Index compares the per capita concentration of creative activity in two regions. Data on creative industries, occupations, and cultural nonprofit revenues are indexed using a population-based calculation. The resulting CVI Value shows a region’s creative vitality compared to another region. For more information on data sources visit: learn.cvsuite.org WESTAF © Creative Vitality™ Suite 2018 cvsuite.org Report created: 5/10/2018 Meridian City Council Meeting Agenda February 12, 2019 – Page 204 of 237 Snapshot of the Arts in Meridian 2015 Data Sources (Version 2017.3) Descriptive Names of Industries (NAICS codes) & Occupations (SOC codes) have been truncated on the Regional Snapshot Report. For full descriptive names please visit the education section of learn.cvsuite.org Due to rounding some percent values may not equal 100%. Occupations: Economic Modeling Specialists International. SOC Codes (59) 11-2011, 11-2031, 13-1011, 17-1011, 17-1012, 17-3011, 19-3091, 19-3093, 21-2021, 25-1099, 25-4011, 25-4012, 25-4013, 25-4021, 25-4031, 25-9011, 27-1011, 27-1012, 27-1013, 27-1014, 27-1019, 27-1021, 27-1022, 27-1023, 27-1024, 27-1025, 27-1026, 27-1027, 27-1029, 27-2011, 27-2012, 27-2031, 27-2032, 27-2041, 27-2042, 27-3011, 27-3021, 27-3022, 27-3031, 27-3041, 27-3042, 27-3043, 27-3091, 27-3099, 27-4011, 27-4012, 27-4014, 27-4021, 27-4031, 27-4032, 27-4099, 39-3031, 39-3092, 39-3099, 39-5091, 41-3011, 43-4121, 49-9063, 51-9071 Industry Sales: Economic Modeling Specialists International. NAICS Codes (74) 238150, 323111, 323113, 323117, 323120, 327110, 327212, 332323, 337212, 339910, 339992, 423940, 424920, 443142, 448310, 451130, 451140, 451211, 453110, 453310, 453920, 511110, 511120, 511130, 511140, 511191, 511199, 511210, 512110, 512120, 512131, 512191, 512199, 512210, 512220, 512230, 512240, 512290, 515111, 515112, 515120, 515210, 519110, 519120, 519130, 541310, 541320, 541340, 541410, 541420, 541430, 541490, 541810, 541850, 541860, 541870, 541890, 541921, 541922, 611610, 711110, 711120, 711130, 711190, 711310, 711320, 711410, 711510, 712110, 712120, 811420, 812921, 812922, 813410 Class of worker: Economic Modeling Specialists International: Non-QCEW Employees, QCEW Employees, Self-employed State Arts Agency Grants: National Assembly of State Arts Agencies Cultural Nonprofit Revenues: National Center for Charitable Statistics Demographic: Economic Modeling Specialists International. Creative vitality index (CVI):The Creative Vitality Index compares the per capita concentration of creative activity in two regions. Data on creative industries, occupations, and cultural nonprofit revenues are indexed using a population-based calculation. The resulting CVI Value shows a region’s creative vitality compared to another region. Meridian contains: Meridian contains: 83646, 83680, 83642 Meridian City Council Meeting Agenda February 12, 2019 – Page 205 of 237 Snapshot of the Arts in Meridian 2016 United States CVI = 1.0 Creative Vitality Index Total Population 102,3120.44 CVI Value Past 5 years of CVI Performance 2012 0.56 2013 0.51 2014 0.48 2015 0.44 2016 0.44 This regional snapshot report gives the big picture of a region’s creative landscape. It provides an overview of creative jobs, industry earnings, FDR grants, and Nonprofit revenues. 6% since 2015 Occupations with greatest number of jobs Ushers, Lobby Att., Tkt Takers 141 Interpreters & Translators 114 Postsecondary Teachers 82 Architectural Drafters 71 Graphic Designers 68 2016 Creative Jobs 1,156 Total Creative Jobs There are 70 more creative jobs in the region since 2015 2% since 2015 Film & Video Exhibition $3.0M Architectural Services $2.2M Jewelry Stores $2.1M Direct Mail Advertising $1.8M Drafting Services $1.7M Industry type Industry Earnings Industries with greatest earnings2016 Creative Industries $20.3M Total Industry Earnings There is a gain of $390 thousand in creative industry earnings in the region since 2015 13% since 2015 There are $205 thousand more in revenues in the region since 2015 CVSuite does not have grant data for 2016. 2016 Cultural Nonprofit $1.6M Nonprofit Revenues DATA SOURCES:Economic Modeling Specialists International, National Assembly of State Arts Agencies, National Center for Charitable Statistics CREATIVE VITALTY SUITE:The Creative Vitality Index compares the per capita concentration of creative activity in two regions. Data on creative industries, occupations, and cultural nonprofit revenues are indexed using a population-based calculation. The resulting CVI Value shows a region’s creative vitality compared to another region. For more information on data sources visit: learn.cvsuite.org WESTAF © Creative Vitality™ Suite 2018 cvsuite.org Report created: 5/10/2018 Meridian City Council Meeting Agenda February 12, 2019 – Page 206 of 237 Snapshot of the Arts in Meridian 2016 Data Sources (Version 2017.3) Descriptive Names of Industries (NAICS codes) & Occupations (SOC codes) have been truncated on the Regional Snapshot Report. For full descriptive names please visit the education section of learn.cvsuite.org Due to rounding some percent values may not equal 100%. Occupations: Economic Modeling Specialists International. SOC Codes (59) 11-2011, 11-2031, 13-1011, 17-1011, 17-1012, 17-3011, 19-3091, 19-3093, 21-2021, 25-1099, 25-4011, 25-4012, 25-4013, 25-4021, 25-4031, 25-9011, 27-1011, 27-1012, 27-1013, 27-1014, 27-1019, 27-1021, 27-1022, 27-1023, 27-1024, 27-1025, 27-1026, 27-1027, 27-1029, 27-2011, 27-2012, 27-2031, 27-2032, 27-2041, 27-2042, 27-3011, 27-3021, 27-3022, 27-3031, 27-3041, 27-3042, 27-3043, 27-3091, 27-3099, 27-4011, 27-4012, 27-4014, 27-4021, 27-4031, 27-4032, 27-4099, 39-3031, 39-3092, 39-3099, 39-5091, 41-3011, 43-4121, 49-9063, 51-9071 Industry Earnings: Economic Modeling Specialists International. NAICS Codes (74) 238150, 323111, 323113, 323117, 323120, 327110, 327212, 332323, 337212, 339910, 339992, 423940, 424920, 443142, 448310, 451130, 451140, 451211, 453110, 453310, 453920, 511110, 511120, 511130, 511140, 511191, 511199, 511210, 512110, 512120, 512131, 512191, 512199, 512210, 512220, 512230, 512240, 512290, 515111, 515112, 515120, 515210, 519110, 519120, 519130, 541310, 541320, 541340, 541410, 541420, 541430, 541490, 541810, 541850, 541860, 541870, 541890, 541921, 541922, 611610, 711110, 711120, 711130, 711190, 711310, 711320, 711410, 711510, 712110, 712120, 811420, 812921, 812922, 813410 Class of worker: Economic Modeling Specialists International: Non-QCEW Employees, QCEW Employees, Self-employed State Arts Agency Grants: National Assembly of State Arts Agencies Cultural Nonprofit Revenues: National Center for Charitable Statistics Demographic: Economic Modeling Specialists International. Creative vitality index (CVI):The Creative Vitality Index compares the per capita concentration of creative activity in two regions. Data on creative industries, occupations, and cultural nonprofit revenues are indexed using a population-based calculation. The resulting CVI Value shows a region’s creative vitality compared to another region. Meridian contains: 83646, 83680, 83642 Meridian City Council Meeting Agenda February 12, 2019 – Page 207 of 237 Snapshot of the Arts in Meridian 2016 United States CVI = 1.0 Creative Vitality Index Total Population 102,3120.44 CVI Value Past 5 years of CVI Performance 2012 0.56 2013 0.51 2014 0.48 2015 0.44 2016 0.44 This regional snapshot report gives the big picture of a region’s creative landscape. It provides an overview of creative jobs, industry sales, FDR grants, and Nonprofit revenues. 6% since 2015 Occupations with greatest number of jobs Ushers, Lobby Att., Tkt Takers 141 Interpreters & Translators 114 Postsecondary Teachers 82 Architectural Drafters 71 Graphic Designers 68 2016 Creative Jobs 1,156 Total Creative Jobs There are 70 more creative jobs in the region since 2015 Film & Video Exhibition $12.2M Drafting Services $6.2M Direct Mail Advertising $5.2M Jewelry Stores $5.1M Antique Shops $5.0M Industry type Industry Sales Industries with greatest sales2016 Creative Industries $68.8M Total Industry Sales 13% since 2015 There are $205 thousand more in revenues in the region since 2015 CVSuite does not have grant data for 2016. 2016 Cultural Nonprofit $1.6M Nonprofit Revenues DATA SOURCES:Economic Modeling Specialists International, National Assembly of State Arts Agencies, National Center for Charitable Statistics CREATIVE VITALTY SUITE:The Creative Vitality Index compares the per capita concentration of creative activity in two regions. Data on creative industries, occupations, and cultural nonprofit revenues are indexed using a population-based calculation. The resulting CVI Value shows a region’s creative vitality compared to another region. For more information on data sources visit: learn.cvsuite.org WESTAF © Creative Vitality™ Suite 2018 cvsuite.org Report created: 5/10/2018 Meridian City Council Meeting Agenda February 12, 2019 – Page 208 of 237 Snapshot of the Arts in Meridian 2016 Data Sources (Version 2017.3) Descriptive Names of Industries (NAICS codes) & Occupations (SOC codes) have been truncated on the Regional Snapshot Report. For full descriptive names please visit the education section of learn.cvsuite.org Due to rounding some percent values may not equal 100%. Occupations: Economic Modeling Specialists International. SOC Codes (59) 11-2011, 11-2031, 13-1011, 17-1011, 17-1012, 17-3011, 19-3091, 19-3093, 21-2021, 25-1099, 25-4011, 25-4012, 25-4013, 25-4021, 25-4031, 25-9011, 27-1011, 27-1012, 27-1013, 27-1014, 27-1019, 27-1021, 27-1022, 27-1023, 27-1024, 27-1025, 27-1026, 27-1027, 27-1029, 27-2011, 27-2012, 27-2031, 27-2032, 27-2041, 27-2042, 27-3011, 27-3021, 27-3022, 27-3031, 27-3041, 27-3042, 27-3043, 27-3091, 27-3099, 27-4011, 27-4012, 27-4014, 27-4021, 27-4031, 27-4032, 27-4099, 39-3031, 39-3092, 39-3099, 39-5091, 41-3011, 43-4121, 49-9063, 51-9071 Industry Sales: Economic Modeling Specialists International. NAICS Codes (74) 238150, 323111, 323113, 323117, 323120, 327110, 327212, 332323, 337212, 339910, 339992, 423940, 424920, 443142, 448310, 451130, 451140, 451211, 453110, 453310, 453920, 511110, 511120, 511130, 511140, 511191, 511199, 511210, 512110, 512120, 512131, 512191, 512199, 512210, 512220, 512230, 512240, 512290, 515111, 515112, 515120, 515210, 519110, 519120, 519130, 541310, 541320, 541340, 541410, 541420, 541430, 541490, 541810, 541850, 541860, 541870, 541890, 541921, 541922, 611610, 711110, 711120, 711130, 711190, 711310, 711320, 711410, 711510, 712110, 712120, 811420, 812921, 812922, 813410 Class of worker: Economic Modeling Specialists International: Non-QCEW Employees, QCEW Employees, Self-employed State Arts Agency Grants: National Assembly of State Arts Agencies Cultural Nonprofit Revenues: National Center for Charitable Statistics Demographic: Economic Modeling Specialists International. Creative vitality index (CVI):The Creative Vitality Index compares the per capita concentration of creative activity in two regions. Data on creative industries, occupations, and cultural nonprofit revenues are indexed using a population-based calculation. The resulting CVI Value shows a region’s creative vitality compared to another region. Meridian contains: Meridian contains: 83646, 83680, 83642 Meridian City Council Meeting Agenda February 12, 2019 – Page 209 of 237 Aine Modern Art City Modern Art City earned its name because it is a beautiful modern city. Creating art and music is one of the many vocations that citizens may apply for. Citizens with astounding qualities belong in Modern Art City. Citizens who have integrity will follow the laws, and independent citizens will be great at making art, music, and food because they will not need help and will not take anyone else's hard work if they get help. Citizens should have these qualities, so that Modern Art City will be just and the safer for all citizens. To make this city a safe place, laws must be applied and followed. The citizens must never condone or attempt plagiarism to keep hard work from being stolen. Also, others property shall not be stolen because others work hard to earn it and no murder or harming others will be done, so that the citizens are safe. These laws will keep people safer, freer and will help the citizens easily and happily pursue their favorite vocation. Modern Art City will have lots of vocations to let people live life happily by getting one they have passion for and can afford their wants and needs. The city will be modern and contain musicians and artists. It will also have lots of tourists, because a vocation will be cooking delightful delicacies. The music will be orchestras of violin and cello for any musicians to join in any building and sometimes on sidewalks, making those places happier. The art will be watercolor paintings from any artists who specialize in watercolor and their paintings may be seen in the art gallery by the citizens. There will be exotic seafood that the professional chefs will make satisfying and mouthwatering for others to enjoy. The flag of the city perfectly models everything the citizens believe in. There is a paintbrush because art is truly extraordinary and loved by the citizens. There are also music notes because the music is rehearsed all of the time and sounds fantastic. The flag is red for hearts because all of the citizens have love for the city and the vocations included. The citizens are happy because they are free, may enjoy their preferred job, and are safe from others. Meridian City Council Meeting Agenda February 12, 2019 – Page 210 of 237 City Council Workshop Meeting February 12, 2019 Agenda Item Number: 10 A Project File Number: Item Title: Ordinance No. 19-1809 — Public Hearing for Proposed Vehicle Sharing Program Second Reading of Ordinance No. 19-1809: An Ordinance Adding A New Chapter, Chapter 6, To Title 3, Meridian City Code, Regarding Vehicle Sharing Programs; Amending Meridian City Code Section 4-2-2, Regarding Party Responsible For Nuisance; Adding A New Section, Meridian City Code Section 7-1-9, To Title 7, Chapter 1, Meridian City Code, Regarding Electric Power- Assisted Bicycles And Scooters; Adding A New Subsection, Subsection 7-1-9(F), To Meridian City Code Section 7-1-9, Regarding Prohibited Parking; Adopting A Savings Clause; And Providing An Effective Date. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 10.A. Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing for P roposed Vehicle Sharing P rogram O rdinance C lick Here to S ign Up to Testify at the Hearing AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 2/8/2019 O rdinance Ordinance 2/8/2019 F rank Speek - Testimony B ackup Material 2/7/2019 Debbie P eters - Testimony B ackup Material 2/7/2019 Meridian City Council Meeting Agenda February 12, 2019 – Page 211 of 237 City Attorney’s Office 33 E. Broadway Avenue, Suite #306 Meridian, ID 83642 Phone 208-898-5506 www.meridiancity.org MEMORANDUM February 8, 2019 TO: Meridian City Council Mayor Tammy de Weerd FROM: Emily Kane, Deputy City Attorney Meridian City Attorney’s Office RE: Vehicle Sharing Program Operator Ordinance In response to City Council’s comments at their February 5, 2019 meeting, this updated draft includes the following additions: • Provision requiring the successful franchisees to initiate programming within thirty (30) days of receiving the franchise. (Section 3-6-2(G)(6), page 5 of draft.) • Provision allowing the police chief to recommend revocation of a franchise where an operator’s actions or practices threaten the public health, safety, or welfare. This determination would need to be supported by evidence such as complaints received or responses to incidents involving shared vehicles. (Section 3-6-3(A), page 7 of draft.) Thank you for your consideration. Meridian City Council Meeting Agenda February 12, 2019 – Page 212 of 237 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 1 CITY OF MERIDIAN ORDINANCE NO. 19-1809 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER AN ORDINANCE ADDING A NEW CHAPTER, CHAPTER 6, TO TITLE 3, MERIDIAN CITY CODE, REGARDING VEHICLE SHARING PROGRAMS; AMENDING MERIDIAN CITY CODE SECTION 4-2-2, REGARDING PARTY RESPONSIBLE FOR NUISANCE; ADDING A NEW SECTION, MERIDIAN CITY CODE SECTION 7-1-9, TO TITLE 7, CHAPTER 1, MERIDIAN CITY CODE, REGARDING ELECTRIC POWER-ASSISTED BICYCLES AND SCOOTERS; ADDING A NEW SUBSECTION, SUBSECTION 7-1-9(F), TO MERIDIAN CITY CODE SECTION 7-1-9, REGARDING PROHIBITED PARKING; ADOPTING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, under Idaho Code section 50-329, and Alpert v. Boise Water Corp. , 118 Idaho 136 (1990) municipalities are duly authorized to establish franchises by ordinance, including franchises for the use of streets and sidewalks within city limits; to establish terms and conditions of such use; and to establish a franchise fee for such use; WHEREAS, Idaho Code section 49-208 authorizes municipalities to establish speed limits for vehicles in public parks, regulate the use of highways by any kind of traffic found to be incompatible with the normal and safe movement of traffic, regulate persons upon toy vehicles, and establish procedures for the removal of vehicles from sidewalks and highways; WHEREAS, the City Council of the City of Meridian finds that electric power- assisted scooters ( e-scooters) and electric power-assisted bicycles ( e-bikes) are consumer products as described in 15 United State Code section 2085 and/or toy vehicles as referenced in Idaho Code section 49-208(1)(s), and are not motor vehicles as defined in Idaho Code section 49-123(1)(h); WHEREAS, the City Council of the City of Meridian seeks by this ordinance to: 1) protect and enhance the safety of the several users of streets and sidewalks in our community, including pedestrians, vehicular traffic, and shared vehicle riders; 2) facilitate micromobility transportation options for residents of and visitors to Meridian; 3) establish clarity in regulation for operators and users of Shared Vehicle Programs, as well as City staff and Meridian citizens; and 4) balance regulatory oversight and economy of staff time and resources; and WHEREAS, the City Council of the City of Meridian finds that the following ordinance is necessary to protect the public health, safety, and welfare; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That a new chapter, Chapter 6, shall be added to Title 3, Meridian City Code, to read as follows. Meridian City Council Meeting Agenda February 12, 2019 – Page 213 of 237 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 2 TITLE 3 BUSINESS AND LICENSE REGULATIONS CHAPTER 6 VEHICLE SHARING PROGRAMS SECTION 3-6-1: DEFINITIONS For the purposes of this chapter, these terms shall be defined as follows. All times enumerated in this chapter shall refer to Mountain Standard Time. A. BEACON: A Bluetooth transmitter, placed by Operator, which broadcasts parking locations to nearby Shared Vehicles. B. ELECTRIC POWER-ASSISTED BICYCLE or E-BIKE: A vehicle that has two (2) or three (3) tandem wheels, has no floorboard, and is propelled either by human power or with the assistance of an electric motor. E-bikes are consumer products, as defined by 15 U.S.C. section 2085, rather than motor vehicles as defined by Idaho Code section 49- 123(1)(h). C. ELECTRIC POWER-ASSISTED SCOOTER or E-SCOOTER: A vehicle that has two (2) or three (3) tandem wheels, has a floorboard designed to be stood upon when riding , and is propelled either by human power or with the assistance of an electric motor. E-scooters are consumer products, as defined by 15 U.S.C. section 2085, rather than motor vehicles as defined by Idaho Code section 49-123(1)(h). D. FRANCHISED PREMISES: Public streets and sidewalks in the City of Meridian; paved, ground-level surfaces on property owned by the City of Meridian, excluding the Water Department and the Wastewater Reuse Facility; and pathways enumerated in the City of Meridian Pathways Master Plan, to the extent City is duly authorized to convey such franchise under the various instruments establishing such pathways. E. GEOFENCE: A virtual boundary around a geographical area monitored by a global positioning system or radio frequency identification technology, which triggers a response from a shared vehicle when it enters or leaves the geofenced area. Such response may include, but shall not be limited to, decreased maximum speed or inoperability. F. OPERATOR or VEHICLE SHARING PROGRAM OPERATOR: A person who owns, manages, operates, or acts on behalf of a Vehicle Sharing Program. G. PROGRAM or VEHICLE SHARING PROGRAM: The offer for hire or use, by self-service, of one or more shared vehicles. H. RESTRICTED AREA: Any location where shared vehicles may not be parked. I. RIDER: A person riding or using a shared vehicle. Meridian City Council Meeting Agenda February 12, 2019 – Page 214 of 237 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 3 J. SHARED VEHICLE: An e-bike, e-scooter, bicycle, or other vehicle offered by a Vehicle Sharing Program Operator for hire or use by self-service. SECTION 3-6-2: VEHICLE SHARING PROGRAM FRANCHISE: A. Franchise established; consideration. There is hereby created by the City of Meridian a non-exclusive Vehicle Sharing Program franchise for the operation of Vehicle Sharing Programs on Franchised Premises. Franchises shall be granted pursuant to the procedures and subject to the conditions and restrictions set forth in this chapter. In consideration for City’s grant of a franchise under this Chapter, City shall not operate a Vehicle Sharing Program in Meridian. B. Franchise required. It shall be unlawful for any person to conduct a Vehicle Sharing Program unless a valid City of Meridian Vehicle Sharing Program Operator Franchise has been issued as herein provided and said franchise is in full force and effect. The terms, conditions, and privileges of such franchise shall include those set forth in this chapter. To be eligible for a City of Meridian Vehicle Sharing Program Operator Franchise, the Operator shall initially deploy no fewer than one hundred (100) shared vehicles, and no more than three hundred fifty (350) shared vehicles. C. Franchise fee. Within three (3) business days of franchise issuance, Operator shall remit to the City Clerk a nonrefundable franchise fee in the amount of $25,000.00 annually. Half shall be due upon issuance of the Vehicle Sharing Program Operator Franchise, and the other half shall be due on or before July 1 of each year. For new franchisees only, the franchise fee due and owing shall be a prorated amount, less $2,084.00 for each whole month of the calendar year that has passed prior to issuance of the franchise. Franchise fees remitted to the City pursuant to this provision may be invested in costs that may be incurred by the City in relation to Vehicle Sharing Programs, or in needed infrastructure to support Vehicle Sharing Programs including, but not limited to, signage, pathway improvements, pathway maintenance, and pathway repair. D. Initial application for franchise. An initial application for a Vehicle Sharing Program Operator Franchise shall be made to the City Clerk, and shall include a completed application in the form and manner required by the City Clerk, which shall include, but not be limited to: 1. Applicant’s name, telephone number, local address, and corporate addresses. 2. Agent upon whom service of process may be made in the State of Idaho. 3. A description of the Program, including which shared vehicles are to be offered for hire or use, maximum speeds of such shared vehicles, rider rules and restrictions. 4. Date upon which shared vehicles will be offered under the Vehicle Sharing Program. 5. The number of shared vehicles to be initially deployed. 6. The plan and contact information for addressing public safety issues related to the shared vehicles’ operation and/or parking. 7. Contact information for a person available to respond immediately to a threat to the public health, safety, or welfare caused by a shared vehicle. 8. Application fee as set forth in City fee schedule. Meridian City Council Meeting Agenda February 12, 2019 – Page 215 of 237 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 4 9. Proof of an insurance policy, issued by an insurance company franchised to do business in Idaho. Such insurance shall name the City as additional insured, and shall provide that the policy shall not terminate or be canceled prior to the expiration date without thirty (30) days’ advance written notice to the City. Such insurance shall afford minimum limits of five hundred thousand dollars ($500,000.00) per person bodily injury, five hundred thousand dollars ($500,000.00) per occurrence bodily injury, and five hundred thousand dollars ($500,000.00) per occurrence property damage. 10. Agreement to defend, indemnify, and hold harmless the City from and against any and all claims, demands, suits, damages, actions, or causes of action, costs and expenses to persons or property, whether public or private, brought against the City, that may arise out of, or be occasioned by, the operation of a Vehicle Sharing Program within Meridian, or any act, omission, or misconduct of the franchisee, or his employees, agents, subcontractors, representatives. arising, arisen, or to arise out of the franchisee’s operations, to the extent that such claims are not attributable to tortious conduct by the City, its officials, its employees, or its agents. Initial franchise applications may be submitted no earlier than 8:00 a.m. on January 2 or, if January 2 falls on a non-business day, 8:00 a.m. on the next business day. In the case of a tie, the applicants shall appear before the City Clerk and the City Attorney, or their designees, within two (2) business days following submission of applications, and the tie shall be determined by a toss of a coin. Within twenty-one (21) days of receipt of a complete application, the City Clerk or designee shall either issue a City of Meridian Vehicle Sharing Program Operator Franchise to the applicant or deny the application. E. Issuance. Where duly issued by the City Clerk, the Vehicle Sharing Program Operator Franchise shall include, on its face: 1. The name(s) of the franchisee; 2. Number of shared vehicles Operator is authorized to deploy; 3. Any conditions of operation that are necessary to protect the public health, safety, and welfare and mitigate effects of the Program on vehicular traffic, pedestrians, or property; and 4. Franchise expiration date. F. Denial. The City Clerk shall deny an application for a Vehicle Sharing Program Operator Franchise where: 1. Investigation of such application or application materials reveals that provided information is invalid, false, or incomplete; 2. The proposed Program is not being conducted or will not be conducted in accordance with all applicable provisions of law, including, but not limited to, this chapter; 3. The applicant has been convicted of a violation of any provision of this section within the one (1) year preceding the date of submission of the application; 4. The applicant has had a franchise revoked in the one (1) year preceding the date of submission of the application; 5. The applicant has an outstanding balance due and owing to the City of Meridian; 6. The proposed Vehicle Sharing Program will initially deploy fewer than one hundred (100) or more than three hundred fifty (350) shared vehicles; or Meridian City Council Meeting Agenda February 12, 2019 – Page 216 of 237 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 5 7. Two (2) Vehicle Sharing Program Operators are already franchised in the City of Meridian. G. Revocation. In addition to any and all other applicable civil or criminal penalties, the City Clerk or designee may revoke a City of Meridian Vehicle Sharing Program Operator Franchise where: 1. Any term or condition of the franchise is violated by the Operator or by any employee or person operating or acting under such franchise. 2. In the course of conducting a Vehicle Sharing Program, the Operator or any employee or person operating or acting under such franchise violates a provision of this Chapter or of any other local, State, or Federal law. 3. It is found, after issuance of such franchise, that it was issued pursuant to falsified, inaccurate, or incomplete information on the application therefor. 4. The operation of the Program and/or any component thereof varies materially from the description submitted with the application. 5. The Operator fails to timely remit all or any portion of the franchise fee. 6. The Chief of Police communicates to the City Clerk a written finding that the franchisee has demonstrated a pattern of actions or practices that present or could foreseeably present a threat to the public health, safety, or welfare, as such finding may be substantiated by complaint(s) received by City and/or other government agency, response(s) by City employees or agents to incidents involving shared vehicles, and/or other evidence or information. The City Clerk shall notify the franchisee of such revocation in writing, and shall mail such notice to the applicant at the mailing address set forth in the Vehicle Sharing Program Operator Franchise application. Such revocation shall be effective immediately upon mailing by the City Clerk. H. Appeal. Appeal of the City Clerk’s denial of an application for a Vehicle Sharing Program Operator Franchise, revocation of an application for a Vehicle Sharing Program Operator Franchise, or denial of an application for an increase in the maximum number of shared vehicles offered under the Vehicle Sharing Program, may be made by the applicant within fourteen (14) days of such denial or revocation, except that there shall be no right to appeal a denial on the grounds that the application is incomplete or required application materials or fees were not submitted. Such appeal shall be made in writing, shall state the reasons for such appeal, and shall be delivered to the City Clerk via U.S. mail or in person. Upon receipt of such appeal, the City Clerk shall schedule a public hearing on the appeal at a City Council meeting within thirty (30) days. The City Council’s decision on such appeal shall be a final decision. I. Term. Each Franchise shall expire at 11:59 p.m. on December 31, unless sooner revoked or renewed. J. Renewal. Application for renewal of a Vehicle Sharing Program Operator Franchise may be made to the City Clerk, in the same form and manner as an application for an initial franchise, except that an application for renewal may be submitted no earlier than 8:00 a.m. on December 15 or, if December 15 falls on a non-business day, 8:00 a.m. on the next Meridian City Council Meeting Agenda February 12, 2019 – Page 217 of 237 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 6 business day. Renewing franchisees may request authorization to deploy the number of shared vehicles authorized in the previous year. K. Increase in number of shared vehicles. Every thirty (30) days, each Operator may apply for authorization to increase the maximum number of shared vehicles offered under its Vehicle Sharing Program Franchise. Operator may apply for authorization to increase the number of shared vehicles authorized under the Operator’s Vehicle Sharing Program Franchise, by any increment, up to a maximum of three hundred fifty (350) shared vehicles. If the number of shared vehicles authorized under the Operator’s Vehicle Sharing Program Franchise is at or above three hundred fifty (350) shared vehicles, Operator may apply for a 20% increase in the maximum number of shared vehicles authorized under the Vehicle Sharing Program Franchise. 1. An application for an increase in the maximum number of shared vehicles offered under a Vehicle Sharing Program Operator Franchise shall be made to the City Clerk, and shall include a completed application form provided by the City Clerk, which form shall include, but not be limited to: a. Applicant’s name, telephone number, local address, and corporate addresses. b. A description of which and how many additional shared vehicles are to be offered for hire or use. c. The plan and contact information for addressing public safety issues related to the additional shared vehicles’ operation and/or parking. d. Application fee as set forth in City fee schedule. e. Operator’s certification that all shared vehicles offered by Operator under its initial Vehicle Sharing Program franchise were used, on average, at least three times per day in the previous month, and data verifying same, except that Operator need not make such showing if the total number of shared vehicles authorized, including the additional shared vehicles requested, equals or is less than three hundred fifty (350) total shared vehicles. 2. Within fourteen (14) days of receipt of a complete application, the City Clerk or designee shall either issue an amended City of Meridian Vehicle Sharing Program Operator Franchise to the applicant or deny the application. The amended franchise shall expire at 11:59 p.m. on December 31, unless sooner revoked or surrendered. 3. The City Clerk shall deny an application for an increase in the maximum number of shared vehicles offered under a Vehicle Sharing Program Operator Franchise where: a. Where applicable, data does not reflect that all shared vehicles offered by Operator under the previous version of the Vehicle Sharing Program franchise were used, on average, at least three times per day in the previous thirty (30) days. b. The Operator has violated a term or condition of the franchise or this chapter, or c. The operation of the Program and/or any component thereof has varied materially from the description submitted with the application. L. Removal of shared vehicles. Upon denial or revocation of an application for a Vehicle Sharing Program Operator Franchise, expiration of the franchise term, or failure to timely remit all or any portion of the franchise fee, Operator shall remove any and all shared vehicles offered for hire or use. No person or entity may offer a shared vehicle for hire or Meridian City Council Meeting Agenda February 12, 2019 – Page 218 of 237 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 7 use without a Vehicle Sharing Program Operator Franchise, and City may remove any shared vehicles offered by an unfranchised Operator. M. Limitations. A franchise issued pursuant to this Chapter is only valid for program operation within the public right-of-way within the City of Meridian. Operators and/or riders must obtain permission to use or allow shared vehicles on property other than the public right-of- way, including property owned by private parties, public entities, or by the City of Meridian as to parks, pathways, or facilities owned by City. Private property owners and government entities may restrict or prohibit the use of shared vehicles and/or the conduct of a Vehicle Sharing Program on their property. SECTION 3-6-3: VEHICLE SHARING PROGRAM OPERATOR REQUIREMENTS: A. Timely start. Operator shall offer shared vehicles under its Vehicle Sharing Program within thirty (30) days of issuance of its Vehicle Sharing Program Operator Franchise. B. Quarterly data reports. To inform and support public safety and transportation planning efforts, Vehicle Sharing Program Operators shall provide to the City, in the form and manner requested by the Clerk’s Office, a quarterly report of anonymized trip records for each shared vehicle deployed within Meridian, to include, but not be limited to, the following data: trip start date, time, and location; duration; distance; and trip end date, time, and location. C. Shared vehicle specifications. Operators shall ensure that each shared vehicle used under a Vehicle Sharing Program is: 1. Labeled with current contact information for the franchisee and explains the method by which customers can notify the local agent of the franchisee to report safety or maintenance issues. 2. Able to stand upright when parked. 3. Capable of informing riders of the location of designated parking areas. 4. Capable of being remotely disabled. 5. Capable of being located and controlled remotely, by geofencing or other remote technology. 6. In good repair so as not to interfere with or degrade public facilities, operations, systems, or equipment or to present an imminent or foreseeable threat to the safety of riders or the public. D. Hours of operation. Operators shall remove all shared vehicles authorized under a Vehicle Sharing Program between 11:00 p.m. and 6:00 a.m. E. Parking. Riders shall park shared vehicles upright. No person shall park a shared vehicle used under a Vehicle Sharing Program: 1. In any vehicular travel lane or bike lane; 2. In a manner or location that reduces the width of the useable area of a public sidewalk or pathway to less than five feet (5’). 3. On a block without sidewalks; 4. In a manner or location that impedes ADA accommodations, including, but not limited to, Meridian City Council Meeting Agenda February 12, 2019 – Page 219 of 237 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 8 curb ramps, railings, or signal buttons; 5. In a manner or location that impedes a fire hydrant or other public safety infrastructure; 6. In any on-street parking space; 7. On private property without permission of the owner of the property; or 8. On or in a driveway. F. Timely response; removal by City. Operator shall respond to any request to move, remove, or redistribute shared vehicles; reports of incorrectly parked shared vehicles; or reports of unsafe/inoperable shared vehicles by relocating, re-parking, or removing the shared vehicle(s) at issue within two (2) hours of receiving notice. Operator shall comply within twenty-four (24) hours with City’s order to remove all shared vehicles due to denial or revocation of an application for a Vehicle Sharing Program Operator Franchise, expiration of the franchise term, or failure to timely remit all or any portion of the franchise fee or any portion thereof. In the event a shared vehicle is not relocated, re-parked, or removed within the timeframe specified herein; if any shared vehicle is parked in one location for more than seventy-two (72) hours without moving; or in exigent circumstances, such shared vehicle may be removed by City and taken to a City facility for storage at the expense of the Operator. City may charge Operator $250 per shared vehicle removed and stored by City. G. Beacons. If Operator installs Beacons, Operator shall provide to City an electronic interface that allows City to view and suggest locations of Beacons. Operator shall not install a Beacon without the permission of the owner of the real and/or personal property on which the Beacon is installed. H. Shared vehicles in City parks. Use of shared vehicles in City parks shall be subject to the following. 1. Riders shall park shared vehicles upright, at a public bicycle rack or at a parking location identified by a Beacon. 2. Operators shall establish geofences to prohibit shared vehicle use in or on the following areas: a. Playgrounds in regional parks; b. Special use parks; c. Tennis courts; and d. Storey Bark Park. 3. Operators deploying shared vehicles in parks shall park such shared vehicles upright, at a public bicycle rack or at a parking location identified by a Beacon. I. Responsible for nuisance. The Operator shall be presumed to be responsible for any general nuisance created by a shared vehicle where such shared vehicle is left on any portion of a public sidewalk or roadway. The Operator bears the burden of rebutting this presumption. J. Rider information. Vehicle Sharing Program Operators shall inform riders of all regulations regarding the proper use and parking of shared vehicles. Operator shall provide a mechanism by which riders may provide feedback to Operator, including feedback regarding parking areas or damaged shared vehicles. Meridian City Council Meeting Agenda February 12, 2019 – Page 220 of 237 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 9 K. Public places. The management and scheduling of parks, pathways, streets, and sidewalks shall at all times be within the sole purview of City and/or, where applicable, the Ada County Highway District (“ACHD”) or Idaho Transportation Department (“ITD”). City shall have the right to condition or the use of, and/or close all or any portion of its property, for any and all purposes and under any and all conditions. At all times, Operator shall be on an equal footing with the general public regarding its use of public property. Operator shall exercise any right granted by its franchise only in accordance with the terms of this Chapter; with any and all applicable laws; and with City, ACHD, and ITD policies. SECTION 3-6-4: PENALTY: Any person committing an act prohibited by this chapter, or failing to comply with a requirement of this chapter, shall be deemed to have committed an infraction punishable by a penalty of one hundred dollars ($100.00). In addition to such penalty, any person violating, allowing, or causing a violation of any provision of this chapter shall be subject to any and all other applicable administrative, criminal, and/or civil penalties, as set forth in this Chapter or elsewhere in any applicable City, state, or federal law. Each day upon which a violation of this chapter occurs and/or continues may be deemed a separate and distinct violation. SECTION 3-6-5: ENFORCEMENT: Peace officers, code enforcement officers, and/or community service officers shall be empowered to enforce the provisions of this section. Such officers may investigate any use or activity which he or she reasonably believes violates the provisions of this section. If an officer reasonably believes that a provision of this section has been violated, the officer may issue a citation to the person responsible for the violation or to the Vehicle Sharing Program Operator. Such citation shall be served in accordance with the provisions of the Idaho Infraction Rules, which are incorporated herein by this reference. Section 2. That Meridian City Code section 4-2-2 shall be amended to read as follows. SECTION 4-2-2: RESPONSIBLE PARTY: A. Where a nuisance exists upon property that is vacant, abandoned, and/or uninhabited, the owner of record, as reflected on the most recent assessment roll, shall be presumed to be responsible for creating, causing, committing, maintaining, and/or allowing such nuisance. Such owner of record shall be subject to any and all penalties imposed as set forth herein, and shall be responsible for payment of any and all costs incurred in abating the nuisance. The owner of record shall bear the burden of rebutting this presumption. B. Where a general nuisance is created by personal property on any portion of a public sidewalk, the owner of the personal property, if such owner can be identified, shall be presumed to be responsible for creating, causing, committing, maintaining, and/or allowing such nuisance. Section 3. That a new section, Meridian City Code section 7-1-9, shall be added to Title 7, Chapter 1, Meridian City Code, to read as follows. Meridian City Council Meeting Agenda February 12, 2019 – Page 221 of 237 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 10 7-1-9: ELECTRIC POWER-ASSISTED BICYCLES AND SCOOTERS: Riders of e-bikes or e-scooters, as such terms are defined in Title 3, Chapter 6, Meridian City Code, shall comply in all respects with the following provisions. 1. Rider s shall yield to pedestrians. 2. Rider s shall ride in bike lane s when available. If no bike lane is available: a. On streets which have a speed limit of 25 miles per hour or less, rider s shall ride on the street. b. On streets which have a speed limit of greater than 25 miles per hour or more, rider s may ride on the adjacent sidewalk. c. On streets which have a speed limit of greater than 45 miles per hour or more, riders shall ride only on the adjacent sidewalk, and shall not ride on the street. 3. Riders riding on a sidewalk must maintain a distance of two feet (2’) from all pedestrians . 4. Riders may not carry any passengers on an e-bike or e-scooter. Section 4. That a new subsection, subsection 7-1-9(F), shall be added to Meridian City Code section 7-1-9, to read as follows. 7-2-2: PROHIBITED PARKING: Except when necessary to avoid conflict with other traffic, or in compliance with law or the directions of a police officer or official traffic control device, no person shall: * * * F. Park or leave unattended an e-bike or e-scooter, as such terms are defined in Title 3, Chapter 6, Meridian City Code: 1. In any vehicular travel lane or bike lane; 2. In a manner or location that reduces the width of the useable area of a public sidewalk or pathway to less than five feet (5’); 3. On a block without sidewalks; 4. In a manner or location that impedes ADA accommodations, including, but not limited to, curb ramps, railings, or signal buttons; 5. In a manner or location that impedes a fire hydrant or other public safety infrastructure; 6. In any on-street parking space; 7. On private property without a written agreement with the owner of the property; or 8. On or in a driveway. Section 5. That all ordinances, resolutions, orders, or parts thereof or in conflict with this ordinance are hereby voided. Section 6. That this ordinance shall be effective immediately upon its passage and publication pursuant to Idaho Code section 50-329. PASSED by the City Council of the City of Meridian, Idaho, this ____ day of ______________, 2019. Meridian City Council Meeting Agenda February 12, 2019 – Page 222 of 237 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 11 APPROVED by the Mayor of the City of Meridian, Idaho, this ____ day of ______________, 2019. APPROVED: ATTEST: ______________________________ ______________________________ Tammy de Weerd, Mayor C.Jay Coles, City Clerk Meridian City Council Meeting Agenda February 12, 2019 – Page 223 of 237 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 12 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 19-_________ An Ordinance adding a new chapter, Chapter 6, to Title 3, Meridian City Code, regarding Vehicle Sharing Programs; amending Meridian City Code Section 4-2-2, regarding Party Responsible For Nuisance; adding a new section, Meridian City Code section 7-1-9, to Title 7, Chapter 1, Meridian City Code, regarding electric power-assisted bicycles and scooters; adding a new subsection, subsection 7-1-9(F), To Meridian City Code Section 7-1-9, regarding Prohibited Parking; adopting a savings clause; and providing an effective date. A full text of this ordinance is available for inspection at Meridian City Hall, 33 E. Broadway Avenue, Meridian, Idaho. This ordinance shall be effective upon its passage and publication. ____________________________________ City of Meridian Mayor and City Council By: C.Jay Coles, City Clerk First Reading: _________________ Adopted after first reading by suspension of the rule as allowed pursuant to Idaho Code § 50-902: YES_______ NO_______ Second Reading: ________________ Third Reading: _________________ STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 19-____________ The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance no. 19-_____ of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A(3). DATED this ______ day of __________________, 2019. ____________________________________ William L.M. Nary, City Attorney Meridian City Council Meeting Agenda February 12, 2019 – Page 224 of 237 1 C.Jay Coles From:Frank Speek <frankspeek@spin.pm> Sent:Wednesday, February 6, 2019 3:48 PM To:Meridian City Clerk Subject:Spin Testimony for Electric Scooter Ordinance Mr. Chairman and members of the committee, Thank you for discussing shared mobility tonight. My name is Frank Speek and I am the Government Partnerships Manager for Spin. Unfortunately, I am not able to attend tonight’s meeting, however, I have been in discussions with city officials and wanted to provide comment for the record. Having recently been acquired by Ford, Spin is a leader in the shared mobility industry and we are committed to working with the cities we operate in. This means that we never launch without a city’s permission, a unique approach that we call our Partnership Promise. When we partner with cities, we work diligently to meet shared goals around safety, organization, and equitable service. At Spin, we understand the numerous factors that need to be considered for implementing a successful scooter-share system. We would like to offer our support in discussing the best practices around regulations so Meridian can maximize all of the benefits a scooter-share system has to offer. After reviewing the language of the ordinance and talking with city officials, we would like to propose that the city change the process for selecting vendors. Currently, the ordinance outlines that the program will be limited to two vendors and selection of those vendors will be decided on a first- come, first-serve basis. We think it’s in the city’s best interest to amend the selection process by awarding only one permit to the vendor that best serves the city's needs. Moreover, micro-mobility is an industry that is rapidly expanding. We have seen numerous vendors enter into the market that do not have the capability or resources to service a city like Meridian. Basing th e selection criteria on quality of service and who have shown a record of compliance, gives Meridian the opportunity to maximize the benefits of the e-scooter share system. Again, thank you for your time. Should anyone have questions or concerns, I would be happy to discuss further. Frank Speek Government Partnerships Manager (317) 358-9883 Meridian City Council Meeting Agenda February 12, 2019 – Page 225 of 237 C.JayColes From:RobertSimison Sent:Thursday, February7, 20192:46PM To:DebbiePeters Cc:mayortammy; C.JayColes Subject:RE: Scooters/NO Debbie, Thankyouforemailregardingthee-scooterordinancebeingconsideredforMeridian. Whenthescooterslaunchedlast year, weheardsimilarconcerns frommembersofthecommunityabouttheirexperiencesinourparks. Inthedraft ordinancethatstaffpresented toCityCouncil earlierthisyear, werecommendedsomeadditionalprecautionsinour parkspertainingtospeed. Thoseitemswereremovedfromtheordinancethatisnowbeingconsidered. IamcopyingourCityClerksothatyourcommentscanbeincludedintherecordforthisitemasitwillbeontheCity Councilagendaforconsiderationtwomoretimesthismonth (the12thandthe19th) shouldtheydecidetoenactthe ordinance. Ifyouwouldlikeanymoreadditionalinformation, pleaseletmeknow. RobertSimison | ChiefofStaff CityofMeridian | Mayor’sOffice Alle-mailmessagessenttoorreceivedbyCityofMeridiane-mailaccountsaresubjecttotheIdaholaw, inregardsto bothreleaseandretention, andmaybereleaseduponrequest, unlessexemptfromdisclosurebylaw. OriginalMessage----- From: DebbiePeters \[mailto:peters.debbie2728@yahoo.com\] Sent: Wednesday, February06, 20195:09PM To: mayortammy <mayortammy@meridiancity.org> Subject: Scooters/NO MayorTammy, PleasedonotallowtheLimeorBirdscootersinourcity. Thefirstweekthescooterswereallowed lastyear, Iwas walkingmytwosmalldogsatKleinerParkandwasforcedoffthesidewalkbyscootersracingby. Thesescootersaretoo fastandtheridersarereckless. Idoubtthatdogwalkingonaleashwouldwouldbesafeifscootersare allowedinour city. DebbiePeters 2221S. BlackspurWay Meridian peters.debbie2728@yahoo.com SentfrommyiPhone 1 Meridian City Council Meeting Agenda February 12, 2019 – Page 226 of 237 City Council Workshop Meeting February 12, 2019 Agenda Item Number: 10 B Project File Number: Item Title: Public Hearing for Proposed New City Clerk's Office Fees for Vehicle Sharing Programs Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 10.B. Presenter: C.J ay C oles, City Clerk Estimated Time f or P resentation: 1 minute Title of I tem - Public Hearing for P roposed New C ity C lerk's Office F ees for Vehicle S haring Programs P ub lic hearing o n new fees p er Idaho C ode s ectio n 63-1311A. C lic k Here to S ign Up to Tes tify at the Hearing AT TAC HM E NT S: Description Type Upload D ate Draft R esolution - V E S P O F ees Cover Memo 2/7/2019 Meridian City Council Meeting Agenda February 12, 2019 – Page 227 of 237 PROPOSED FEES FOR VEHICLE SHARING PROGRAM PUBLIC HEARING FEBRUARY 12, 2019 ADOPTION OF FEES FOR VEHICLE SHARING PROGRAMS PAGE 1 OF 1 CITY OF MERIDIAN RESOLUTION NO. BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION ADOPTING NEW FEES RELATED TO VEHICLE SHARING PROGRAMS; AUTHORIZING THE CITY CLERK’S OFFICE TO COLLECT SUCH FEES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS , following publication of notice in the Meridian Press on February 1, 2019 and February 8, 2019, according to the requirements of Idaho Code section 63-1311A, on February 12, 2019, the City Council of the City of Meridian held a hearing on the adoption of proposed new fees of the Meridian City Clerk’s Office, as set forth below; and WHEREAS , following such hearing, the City Council, by formal motion, did approve said proposed new fees; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the following fees are hereby adopted: Fee Amount Application fee for Vehicle Sharing Program Operator Franchise (New) $102.00 Application fee for Vehicle Sharing Program O perator Franchise (Renewing) $60.00 Application fee for increase in shared vehicles $30.00 Franchise fee for Vehicle Sharing Program Operator Franchise $25,000.00 Shared Vehicle removal and storage fee $250.00 Section 2. That the Meridian City Clerk’s Office is hereby authorized to implement and carry out the collection of said fees. Section 3. That this Resolution shall be in full force and effect as of March 8, 2019. ADOPTED by the City Council of the City of Meridian, Idaho, this 19th day of February, 2019. APPROVED by the Mayor of the City of Meridian, Idaho, this 19th day of February, 2019. APPROVED: ATTEST: Tammy de Weerd, Mayor C.Jay Coles, City Clerk Meridian City Council Meeting Agenda February 12, 2019 – Page 228 of 237 City Council Workshop Meeting February 12, 2019 Agenda Item Number: 10 C Project File Number: Item Title: State Board of Land Commissioners' Request for Council Position on Proposed Sale of Endowment Land Adjacent to the City of Meridian Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 10.C. Presenter: Estimated Time f or P resentation: Title of I tem - State Board of L and Commissioners' Request for Council P osition on Proposed S ale of Endowment L and Adjacent to the City of M eridian AT TAC HM E NT S: Description Type Upload D ate L etter from D epartment of L ands B ackup Material 2/8/2019 Meridian City Council Meeting Agenda February 12, 2019 – Page 229 of 237 ti ti tr\itlQid Ur R I i 4I �Ir9 �Ir9 I M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 1 2 , 2 0 1 9 – P a g e 2 3 0 o f 2 3 7 City Council Workshop Meeting February 12, 2019 Agenda Item Number: 11 Project File Number: H-2018-0122 Item Title: Ordinance No. 19-1810 TM Crossing Expansion An Ordinance (H-2018-0122— Tm Crossing Expansion) For Annexation Of A Parcel Of Land Being The Tm Crossing Expansion Area As Shown On That Affidavit Of Correction Recorded As Instrument No. 2018-087272 Of Ada County Records Which Is A Portion Of Block 4 Of Primrose Subdivision (Book 25 At Pages 1576-1577 Of Ada County Records) Situated In The North % Of The Southeast % Of Section 14, Township 3 North, Range 1 West, Boise, Ada County, Idaho, As Described In Attachment "A" And Annexing Certain Lands And Territory, Situated In Ada County, Idaho, And Adjacent And Contiguous To The Corporate Limits Of The City Of Meridian As Requested By The City Of Meridian; Establishing And Determining The Land Use Zoning Classification Of 1.682 Acres Of Land From R1 To C -G (General Retail And Service Commercial) Zoning District In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 11.A . Presenter: C.J ay C oles Estimated Time f or P resentation: 2 minutes Title of I tem - Ordinance No. 19-1810: An Ordinance (H-2018-0122– T m C rossing E xpansion) F or Annexation Of A Parcel Of L and B eing T he T m C rossing E xpansion Area As Shown On T hat Affidavit Of Correction Recorded As Instrument No. 2018-087272 Of Ada C ounty Records Which Is A Portion O f B lock 4 Of Primrose S ubdivision (B ook 25 At Pages 1576- 1577 Of Ada County Records) S ituated In T he North ½ Of T he S outheast ¼ O f Section 14, Township 3 North, Range 1 West, Boise, Ada C ounty, Idaho, As Described In Attachment “A” And Annexing C ertain L ands And Territory, Situated In Ada County, Idaho, And Adjacent And Contiguous To T he Corporate L imits Of T he City O f M eridian As Requested B y T he City Of M eridian; Establish¬ing And Determining T he L and Use Zoning C lassification Of 1.682 Acres Of L and F rom R1 To C -G (General Retail And S ervice C ommercial) Zoning District In T he M eridian C ity C ode; Providing T hat Copies Of T his Ordinance S hall Be F iled With T he Ada County Assessor, T he Ada County Recorder, And T he Idaho State Tax Commission, As Required By L aw; And P roviding F or A S ummary Of T he Ordinance; And Providing F or A Waiver Of T he Reading Rules; And P roviding An Effective D ate. T M C rossing Expansion A nnexation ordinance AT TAC HM E NT S: Description Type Upload D ate O rdinance Ordinance 2/8/2019 T M Crossing E xpansion - Exhibit A E xhibit 2/5/2019 T M Crossing E xpansion - Exhibit B E xhibit 2/5/2019 S ummary B ackup Material 2/8/2019 Meridian City Council Meeting Agenda February 12, 2019 – Page 231 of 237 ADA COUNTY RECORDER Phil McGrane 2019-011756 BOISE IDAHO Pgs=5 LISA BATT 02/13/2019 02:36 PM CITY OF MERIDIAN, IDAHO NO FEE M111 KII ��% 111.E 17I�►`[I7 � 71►`/�►`C�l 1i►[I�C�E:3[i7 COUNCIL:BY THE CITY BORTON, • PALMER, LITTLE ROBERTS AN ORDINANCE (H-2018-01.22— TM CROSSING EXPANSION) FOR ANNEXATION OF A PARCEL OF LAND BEING THE TM CROSSING EXPANSION AREA AS SHOWN ON THAT AFFIDAVIT OF CORRECTION RECORDED AS INSTRUMENT NO. 2018-087272 OF ADA COUNTY RECORDS WHICH IS A PORTION OF BLOCK 4 OF PRIMROSE SUBDIVISION (BOOK 25 AT PAGES 1.576-1577 OF ADA COUNTY RECORDS) SITUATED IN THE NORTH 1/Z OF THE SOUTHEAST/40F SECTION 14, TOWNSHIP 3 NORTH, RANGE 1 WEST, BOISE, ADA COUNTY, IDAHO, AS DESCRIBED IN ATTACHMENT "A" AND ANNEXING CERTAIN LANDS AND TERRITORY, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN; ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF 1.682 ACRES OF LAND FROM RI TO C -G (GENERAL RETAIL AND SERVICE COMMERICIAL) ZONING DISTRICT IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. MERIDIAN, COUNTY OF ADA, STATE OF IDAHO; SECTION 1, That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" are within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation and re -zoning by the owner of said property, to -wit: SCS Brighton, LLC. SECTION 2. That the above-described real property is hereby annexed and re -zoned from RUT to C -G (General Retail and Service Commercial) zoning district in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re -zone said property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. ANNEXATION ORDINANCE — TM CROSSING EXPANSION (H 2018-0122) Page 1 of 3 Meridian City Council Meeting Agenda February 12, 2019 — Page 232 of 237 SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of V$�V, ICL, 2019 APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this day of V:-(.brUaW , 2019. ATTEST: Y COLESL CITY CLERK MAYO MY de WEERD 0'�9 D AUGUST r IQ C%Yl E IDIAN+ - I0AMO SEAL n� �P ANNEXATION ORDINANCE — TM CROSSING EXPANSION (H 2018-0122) Page 2 of 3 STATE OF IDAHO, ) ss: County of Ada ) On this -Lr day of FebrudtjLA , 2019, before me, the undersigned, a Notary Public in and for said State, personally appearec AMMY de WEERD and C.JAY COLES, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. AL)CHARLENE WAY NOTARY PUBLIC FOR IT) AHO COMMISSION #67390 RESIDING AT: NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES: 3 •a2? X -4Q MY COMMISSION EXPIRES 3r28/22 ANNEXATION ORDINANCE — TM CROSSING EXPANSION (112018-0122) Page 3 of 3 Meridian City Council Meeting Agenda February 12, 2019 – Page 235 of 237 EXHIBIT B TM Crossing Expansion H-2018-0122 Meridian City Council Meeting Agenda February 12, 2019 – Page 236 of 237 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 19-1810 PROVIDING FOR ANNEXATION AND ZONING ORDINANCE An Ordinance of the City of Meridian granting annexation of a parcel of land being the TM Crossing Expansion Area as shown on that Affidavit of Correction recorded as Instrument No. 2018-087272 of Ada County Records which is a Portion of Block 4 of Primrose Subdivision (Book 25 at Pages 1576-1577 of Ada County Records) situated in the North'/2 of the Southeast 1/4 of Section 14, Township 3 North, Range 1 West, Boise, Ada County, Idaho. This parcel contains 1.682 acres more or less. Also, these parcels are SUBJECT TO all easements and rights-of-way of record or implied. As surveyed in attached exhibit `B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the Dr�- day of _F& 6 jr 00-4- V , 2019. AUGVST 112 it of M r di 2 City of Mayor and City Council �E IDIA > W By: C.Jay Coles, City Clerk A SENL �cF'YT R First Reading: ?-/ 0- 0/� F of the 1R Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code §50-902: YES_ NO Second Reading: Third Reading: ✓ STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 19-1810 The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 19-1810 of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this 12 day of �- rUQ , 2019. &Iez- . William. L.M. Nary City Attorney ORDINANCE SUMMARY - TM CROSSING EXPANSION (H-2018-0122) City Council Workshop Meeting February 12, 2019 Agenda Item Number: 12 Project File Number: Item Title: Council Updates on Activities of Boards/Commissions/Committees Meeting Notes: City Council Workshop Meeting February 12, 2019 Agenda Item Number: 13 Project File Number: Item Title: Future Meeting Topics Meeting Notes: