2019 02-07 Meeting PacketTo develop, advance and nurture all facets of the arts
to enhance the quality of life for M eridian residents and its visitors
T hursday, F ebruary 7, 2019 at 3:30 P M
City Council C hambers, City Hall
33 E . Broadway, M eridian, Idaho
1.Roll-Call Attendance
___ Les lie Mauld in, C hair ___ R and y-B F unk
___ S tep hanie F orbes ___ Jessic a P eters
___ G retc hen C as erotti ___ Jennifer S ullivan
___ Bo nnie Zahn G riffith, Vice C hair ___ Jay Wils o n
___ Joe Borton, ex-offic io
2.Adoption of the Agenda
A.Read M ission
3.Approval of M inutes [Action Item]
A.J anuary 10, 2019 Regular M eeting M inutes
4.New Business [Action Item]
A.Annual P resentation to C ity C ouncil
B.S pin Art B ike
C.S trategic P lan F acilitator and Associated G rant Application
D.S trategic P lan C ommittee Report (see committee agenda for
mor e information)
1. Non-action item update from most recent meeting
2. Next SP C meeting: T BD
E .P ublic Art C ommittee Report (see committee agenda for more
infor mation)
1. Non-action item update from most recent meeting
2. Next PAC meeting: T hursday, February 21 at 4:30 P M in Clerk's
Office Conference Room
F.E vents and Outreach C ommittee Report (see committee agenda
for more information)
1. Meridian Art Week S ummary of Current D iscussions
2. Non-action item update from most recent meeting
3. Next E O C meeting: T hursday, F ebruary 7 at 5:00 P M in Council
Meridian City Council Meeting Agenda February 7, 2019 – Page 1 of 31
C onference R oom
5.Old Business [Action Item]
A.M ayor's Awards in the Arts
B.P romotional Video
6.Reports
A.Treasure Valley Children's T heater 2018 S ummary
B.Alexa Rose F oundation Workshop
C.Initial P oint G allery
D.Approval of M onthly Expenses [Action Item]
E .Admin Report
7.Next M eeting: M arch 14, 2019 at 3:30 P M
8.Adjournment
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring ac commodation for disabilities related to documents and/or hearing,
please c ontac t the City Clerk's Office at 888-4433 at least 48 hours prior to the public
meeting.
Meridian City Council Meeting Agenda February 7, 2019 – Page 2 of 31
Meridian I Commission
To develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
Thursday, February 7, 2019 at 3:30 PM
City Council Chambers, City Hall
33 E. Broadway, Meridian, Idaho
1. Roll -Call Attendance
x Leslie Mauldin, Chair
x Stephanie Forbes
x Gretchen Caserotti
x Bonnie Zahn Griffith, Vice Chair
Others in attendance:
x Hillary Blackstone
4:09
Randy -B Funk
X
Jessica Peters
3:47
Jennifer Sullivan
o
Jay Wilson
o
Joe Borton, ex -officio
X Emily Kane
2. Adoption of the Agenda
Motion by Stephanie; second by Gretchen to adopt the agenda — all ayes —
motion carried.
3.
A. Read Mission
Approval of Minutes [Action Item]
A. January 10, 2019 Regular Meeting Minutes
Motion by Bonnie; second by Stephanie to approve the minutes as
presented — all ayes — motion carried.
4. New Business [Action Item]
A. Annual Presentation to City Council
Leslie gave an overview of her vision for the presentation. Jessica,
Stephanie, Bonnie, Jennifer, and Leslie plan to attend the presentation.
B. Spin Art Bike
Hillary shared a spin art bike that the Events and Outreach Committee
had previously discussed. The commission discussed other ideas that
they could explore as well as potential partnerships. Bonnie will do more
research.
C. Strategic Plan Facilitator and Associated Grant Application
Motion by Jessica; second by Jennifer to approve Delta James'
proposal for technical assistance for strategic plan development — all
ayes — motion carried.
Motion by Gretchen; second by Stephanie to authorize Jennifer
to write a Technical Assistance Grant on behalf of the Meridian
Arts Commission — all ayes — motion carried.
D. Strategic Plan Committee Report (see committee agenda for
more information)
1. Non -action item update from most recent meeting
Leslie gave a quick summary of the recent agenda of the
Strategic Plan Committee. Hillary noted that she asked that
committee to have Joe Borton come to their next meeting.
2. Next SPC meeting: TBD
E. Public Art Committee Report (see committee agenda for
more information)
1. Non -action item update from most recent meeting
Jessica covered recent Public Art Committee agenda items that
didn't require action at this meeting. Some of these items will be
brought up at future MAC meetings for MAC deliberation/discussion.
2. Next PAC meeting: Thursday, February 21 at 4:30 PM in Clerk's
Office Conference Room
F. Events and Outreach Committee Report (see committee agenda
for more information)
1. Meridian Art Week Summary of Current Discussions
Hillary covered a summary of current discussions about Meridian
Art Week.
2. Non -action item update from most recent meeting
3. Next EOC meeting: Thursday, February 7 at 5:00 PM in Council
Conference Room
5. Old Business [Action Item]
A. Mayor's Awards in the Arts
Leslie shared that the Mayor approved the program.
B. Promotional Video
Commission chose to make a video similar to the Parks and
Recreation promotional video that Kaycee Emery made for
them.
6. Reports
A. Treasure Valley Children's Theater 2018 Summary
Attached to meeting packet
7.
1.1
B. Alexa Rose Foundation Workshop
Workshop was well attended with artists from across the valley.
C. Initial Point Gallery
Reception wasn't very well attended, but the exhibit is beautiful.
D. Approval of Monthly Expenses [Action Item]
Motion by Stephanie; second by Bonnie to approve the monthly
expenses — all ayes — motion carried.
E. Admin Report
Attached to meeting packet
Next Meeting: March 14, 2019 at 3:30 PM
Adjournment
Motion by Jessica; second by Bonnie to adjourn — all ayes — motion
carried. Meeting adjourned at 4:32 pm.
(AUDIO RECPfTING ON FILE OF THESE PROCEEDINGS)
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All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
I TEM SHEET
C ommission A genda I tem - 2.A .
Presenter: L eslie
Estimated Time f or P resentation:
Title of I tem - Read M ission
Leslie will read the mis s io n alo ud:
To d evelop , a d va n ce and nurture all facets of th e arts
to enhance the q u a lity of life for M eridia n resid en ts and its visitors
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 1/28/2019 - 1:57 P M
Meridian City Council Meeting Agenda February 7, 2019 – Page 3 of 31
I TEM SHEET
C ommission A genda I tem - 3.A .
Presenter: L eslie
Estimated Time f or P resentation: 1
Title of I tem - J anuary 10, 2019 Regular M eeting M inutes
B oard Notes:
AT TAC HM E NT S:
Description Type Upload D ate
2019 01-10 Minutes Minutes 2/1/2019
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 2/1/2019 - 8:01 A M
Meridian City Council Meeting Agenda February 7, 2019 – Page 4 of 31
5. Old Business [Action Items]
A. Initial Point Gallery Application Process
Hillary was asked to remove the option to display in the entire gallery
and include language regarding approval of a band/entertainment.
B. Annual Report to City Council
Attached the final draft of the annual report to City Council to the
agenda packet. MAC will be reporting at the February 12 meeting.
6. Reports
A. Alexa Rose Foundation Workshop
Hillary shared that the Alexa Rose Foundation will be presenting their
workshop at the main branch (Cherry Lane) of the Library. The
workshop will be taking place on Wednesday, January 30 at 7:00 pm.
B. Initial Point Gallery
Bonnie shared a report for the gallery. Two exhibiting artists hosted
live art demonstrations and we had about ten guests visit. Hillary
encouraged people to sign up for days to host the gallery reception.
C. Approval of Monthly Expenses [Action Item]
Motion by Stephanie; second by Jessica to approve the monthly
expenses — all ayes — motion carried.
D. Admin Report
Attached.
7. Next Meeting: February 14, 2019 at 3:30 PM
A doodle poll will be sent out to reschedule.
8. Adjournment
Motion by Stephanie; second by Jennifer to adjourn — all ayes —
motion carried. Meeting adjourned at 5:01 pm.
(AUDI RDING ON FILE OF THESE PROCEEDINGS)
AP O VE Q
LIE AULDIN — CHAIR DA APPROVED
ATTEST.'
('il � o
C.JAY CO S, CI CLER IDrA
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All materials presented at public meetings shall become prop ,qi UuP Meridian.
Anyone desiring accommodation for disabilities related to docume and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
I TEM SHEET
C ommission A genda I tem - 4.A .
Presenter: L eslie
Estimated Time f or P resentation: 5-10
Title of I tem - Annual P resentation to City Council
Leslie will walk through the p res entatio n to C ity C ounc il.
Tues d ay, F eb ruary 12, arrive prior to 5:00 P M and wait fo r our agenda item to be ad d res s ed . T he C ity C o uncil
meeting starts at 3:00, but we've req ues ted to be p ushed bac k o n the agenda.
B oard Notes:
AT TAC HM E NT S:
Description Type Upload D ate
2018 A nnual MA C R eport E xhibit 1/4/2019
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 1/28/2019 - 4:12 P M
Meridian City Council Meeting Agenda February 7, 2019 – Page 8 of 31
MERIDIAN ARTS COMMISSION 2018 ANNUAL REPORT PAGE 1
2018 ANNUAL REPORT
It was another good year for the Meridian Arts Commission! The Commission is comprised of nine
volunteer commissioners: Jessica Peters, Jennifer Sullivan, Bonnie Zahn Griffith, Leslie Mauldin,
Stephanie Barnes, Jay Wilson, Gretchen Caserotti, Randy-B Funk (Youth), and an ex-officio City
Council member. Genesis Milam served with MAC through October and Joe Borton has picked up
since Council’s reassignments. MAC’s mission is to develop, advance and nurture all facets of the
arts to enhance the quality of life for Meridian residents and its visitors. MAC’s achievements in
2018 included:
The Arts Commission continues to evolve! It was a tough year for MAC as Mary Jensen,
Ellen DeAngelis, and Claudia Weathermon Tester all chose not to reapply for their seats in
February. Because of this, MAC gained three new commissioners this year: Jessica Peters,
Jennifer Sullivan, and Jay Wilson. Each of these new members brings their own strengths to the
commission. Adding three new people to a commission simultaneously could be challenging, but
each of these commissioners jumped in and quickly got involved. Gina Lyon left the commission
in order to devote more time towards becoming a certified teacher. We hope to fill her seat
soon. Michelle Glaze, another former commissioner, has stayed involved with Meridian Art
Week. We were able to send two commissioners, Leslie and Jennifer, to the NOWPAC
conference in Moscow, ID in September. This conference is hosted every other year in a
different state in the Northwest. We try to take advantage of the opportunities when
conferences for professional development are in-state, or nearby. This conference specifically
addresses how municipalities engage in public art installations, partnerships, artists’ agreements,
artwork accession/deaccession/maintenance, community participation in the arts, etc.
Expenses: 1,094.71
Another year of shows in Initial Point Gallery featuring the work of Treasure Valley
artists! Our volunteers make this gallery work. We are so grateful for their expertise and for
the time that they devote to IPG. Our gallery volunteers have put in over 100 hours towards
maintaining Initial Point Gallery in 2018. Together with volunteers, commissioners, and Hillary
(and some other staff) we managed to fill the gallery for another year. The 3D display cases were
used every month except for July and August since the gallery is the backup venue for Concerts
on Broadway shows. Still utilizing A.J. Scales’ credenza as our primary storage (although Legal
and HR have been very kind to us letting us use their carts and space from time to time).
FY18 Revenue through IPG: $954; Expenses: $649.54
Young Musicians’ and Young Artists’ awards! MAC partnered with the Meridian
Symphony Orchestra to award a combined $500 to young musicians to celebrate their
achievements and participation in MSO’s Rising Stars. MAC also continued to partner with the
Meridian School District to select young artists whose work was awarded monetary
Meridian City Council Meeting Agenda February 7, 2019 – Page 9 of 31
MERIDIAN ARTS COMMISSION 2018 ANNUAL REPORT PAGE 2
prizes/stipends for allowing us to use their work on traffic box wraps and to recognize one 3D
artist.
Expenses: $750
Another excellent year of Concerts on Broadway! This year’s free outdoor concert
series featured Avenue B, Soul Patch, the “All New” High Street Party Band, and Geoffrey Castle
and his Celtic Night Band featuring Dan Connolly. Two of our performers did public outreach
to youth organizations prior to their Saturday show. Avenue B did workshops with the young
performers of Treasure Valley Children’s Theater and Geoffrey Castle did two solo sets at the
Meridian Boys and Girls Club and inspired all of the club members in attendance to learn the
electric violin. In addition to the TVCT workshops, Avenue B also invited TVCT cast members
to join them for their final number in their COB set. Opening acts included youth musicians
from the Meridian Symphony Orchestra and Axial Music and young performers from Treasure
Valley Children’s Theater. On two occasions, our committed food truck could not make it to a
concert because of mechanical issues. MAC continued our partnership with WineGlass Arts
Development for their production management and technical services to make this year’s
concerts a success!
Sponsorships brought in through WineGlass and MDC Contribution; Expenses from City:
$10,000; Total cost of the series was over $22,000
Meridian Art Week! MAC partnered with the Meridian Downtown Business Association to
host Meridian’s third annual Art Week. Michelle Glaze, again, recruited and communicated with
most of the businesses who participated this year. We had a total of 22 organizations/artists
who participated in events for Art Week this year, not including the individual schools and
student teams who came out for the chalk art competition. We had 2 high school teams
participate in our chalk art competition this year, but we opened the competition and
participation up to the public and had a great turn out and level of engagement from the
community. After talking with high school teachers, we realized that by changing the chalk art
competition to a Friday, we eliminated the possibility of having any participants who are also
involved in football games. Next year, we will work more closely with the teachers to ensure
that the timing will work, but we will continue to keep the competition open to the public.
MDBA supported awards for artists: $175; Expenses: $2,551.09
Public Art at Heroes Park! “Journey of Heroes” was installed in late December 2017, but
we did the ribbon cutting in March 2018. All of our local heroes featured were able to come out
to the event and address the crowd. Shelly and the Parks Department organized the ribbon
cutting and it went very well.
Meridian Mill Mural! “Far & Wide” was dedicated on June 18, 2018. While it wasn’t much of
an unveiling (because the mural is too large to cover). The Meridian Mill Mural Project was an
example of a partnership between the City, MDC, and a private business. The entire mural was
paid for by the Meridian Development Corp. Since this installation, Meridian has seen a number
of private businesses contracting with the same artists who created “Far & Wide,” including
Paylocity and the Children’s Museum of Idaho.
MDC’s expense: $16,000
Meridian City Council Meeting Agenda February 7, 2019 – Page 10 of 31
MERIDIAN ARTS COMMISSION 2018 ANNUAL REPORT PAGE 3
Park Identities Public Art Roster in Use! The Parks Department has continued to work
with the artists selected for the park identities public art roster to help plan for signage and
developing the identity of new parks. We see this roster as a success as it provides another tool
for the Parks Department so they can more easily work with creative vendors.
Installation of more Traffic Box Art! Seven boxes were wrapped in 2018. We did not
partner with MDC for traffic box wraps in the URA this year because our vendor wasn’t able to
wrap on the small white boxes that remained unwrapped. The total number of completed wraps
throughout the City is now up to 48. MAC’s original plan for traffic box wraps was five per year,
but we’ve been able to exceed that with the help of sponsorships.
Expenses: $4,898
Public Art Digital Map! This map was completed last year but Matt Hoffman continues to add
points for us upon request. This year, and moving forward, each piece on the map has a narrative
either about the artist or the piece. You can access the map through the menu on our
www.meridiancity.org/mac page.
Children’s theater partnership with Treasure Valley Children’s Theater! Partnering
with a local youth theater is a key component in MAC’s strategic plan. Programs produced with
our help this year include: The Best Christmas Pageant Ever, Willy Wonka Jr., Seussical Jr.
(hosted on Meridian City Hall’s plaza), Sarah Plain and Tall; a free, educational production for
young audiences. At the end of this year, TVCT also secured a lease on their future home. This
building can house the theater company for the next three years (or more, if needed). They
moved in January 2019. Check out their Facebook or website for more information.
Net investment in FY17: $5,000
Budget summary: $27,454 received in donations or contributions; $68,876.25 spent on public
art; $30,319.27 spent on programming.
THANK YOU MAYOR DE WEERD AND CITY COUNCIL FOR YOUR
SUPPORT OF THE MERIDIAN ARTS COMMISSION!
Meridian City Council Meeting Agenda February 7, 2019 – Page 11 of 31
I TEM SHEET
C ommission A genda I tem - 4.B .
Presenter:
Estimated Time f or P resentation: 10
Title of I tem - Spin Art Bike
Events and Outreach Committee has brought up this spin art bike concept a few times. I s this
something MA C would be interested in purchasing to use during A rt Week and other events or
outreach opportunities including C oncerts on B roadway, at MA C booths at community events, Main
Street Market, etc.
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 1/28/2019 - 4:00 P M
Meridian City Council Meeting Agenda February 7, 2019 – Page 12 of 31
I TEM SHEET
C ommission A genda I tem - 4.C.
Presenter: L eslie and J ennifer
Estimated Time f or P resentation: 10
Title of I tem - Strategic P lan F acilitator and Associated Grant Application
T he S P C has discussed their desire to have a strategic plan facilitator come in and guide MA C as we
look to updating our strategic plan for F Y 2020 - F Y 2025. We received a quote and proposal f rom
D elta J ames f or MA C's consideration. I f MA C is interested in proceeding, MA C should also
consider applying f or a technical assistance grant through the I daho Commission on the Arts.
B oard Notes:
AT TAC HM E NT S:
Description Type Upload D ate
Delta J ames C onsultation Proposal E xhibit 1/28/2019
RE V I E WE RS :
Department Reviewer Action D ate
Clerk.B odnar, Hillary Approved 1/28/2019 - 2:59 P M
Meridian City Council Meeting Agenda February 7, 2019 – Page 13 of 31
1
Proposal for Strategic Planning Facilitation
Meridian Arts Commission
Date: January 17, 2019
SUMMARY
Proposal Purpose:
The purpose of this proposal is to outline a plan for Delta James, planning and nonprofit arts
consultant, to convene representatives from the City of Meridian Arts Commission in a one-day
workshop to update its five-year strategic plan.
Proposed One full-day workshop and follow up
Meeting Dates: Exact dates TBD
Budget Request: $1575 (see itemized budget below)
Facilitator: Delta James (see bio below)
MEETING DETAIL
Title: Strategic Plan Workshop
Purpose: The purpose of this meeting is to engage in group planning to identify Meridian Arts
Commission program goals and priorities for FY20-FY25.
Date/Duration: TBD – 9 am to 3 pm with working lunch
Facilitator Role: Prepare agenda, handouts, presentation, facilitate interactive group planning.
MAC Role: Support facilitator in meeting preparation, invite participants, secure room, provide
refreshments and lunch, and complete any needed follow-up administration for Strategic
Plan adoption and publication.
Attendees: Meridian Arts Commission members, City Staff, and interested Community Members
Deliverables: A draft five-year strategic plan including prioritized path for program implementation
BUDGET
Expense $$
Facilitator Fee for one-day workshop (planning,
preparation, facilitation) $600
Travel (gas @ .55 cents per mile, 202 miles
round trip, and $30 per hour, 4 hours) $230
Hotel (one night) $175
Facilitator per diem for meals $30
Meeting Expenses/Materials $50
Compilation of draft strategic plan / meeting
results $520
TOTAL $1575
Meridian City Council Meeting Agenda February 7, 2019 – Page 14 of 31
2
FACILITATOR BIO
Delta James, AICP
Masters in Arts Management, University of Oregon
Bachelor of Fine Arts, Boise State University
Certified Planner, American Planning Institute (AICP)
Delta James is City Planner and Public Art Manager for the City of McCall, Idaho. She has served as a
regional public art advisor for the Idaho Commission on the Arts and provides consultations and
workshops statewide for municipalities and arts organizations re garding public art, strategic planning,
fundraising, volunteer management, and project development. Delta was formerly the Community
Development Director for the Idaho Commission on the Arts where she provided technical assistance
and managed the grants to organizations program. Delta also successfully helped the Pendleton Arts
Council fund and complete its $1.8M renovation of a historic Carnegie Library into the Pendleton
Center for the Arts.
Meridian City Council Meeting Agenda February 7, 2019 – Page 15 of 31
I TEM SHEET
C ommission A genda I tem - 4.D.
Presenter: J ennifer
Estimated Time f or P resentation: 10
Title of I tem - Strategic P lan Committee Report (see committee agenda for more information)
S trategic P lan C o mmittee c an upd ate the c o mmis s io n o n their most rec ent meeting.
B oard Notes:
AT TAC HM E NT S:
Description Type Upload D ate
2019 02-24 S P C Agenda E xhibit 1/28/2019
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 1/28/2019 - 3:31 P M
Meridian City Council Meeting Agenda February 7, 2019 – Page 16 of 31
STRATEGIC PLAN COMMITTEE MEETING AGENDA
Thursday, January 24, 2019, 12:00 p.m.
Coffee Studio 6360 N Saguaro Hills Ave #100 Meridian, ID 83646
1. Roll Call
Leslie Mauldin, Chair Jennifer Sullivan, DMA
Jessica Peters
2. Idaho Commission on the Arts Collaboration
3. Outline and Review Presentation to City Council
a. Date: Tuesday, February 12
b. Cultural Vitality Index Key Points
4. Strategic Plan Discussion
a. Artist in Residence
b. Determine Items that May be Removed or Pushed Past Five Year Scope
5. Outline Future Meetings
6. Adjourn
Next MAC Meeting: Thursday, February 7, 2019, 3:30 p.m.
(Rescheduled from their regularly scheduled meeting date)
City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho
To develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
Meridian City Council Meeting Agenda February 7, 2019 – Page 17 of 31
I TEM SHEET
C ommission A genda I tem - 4.E .
Presenter: J essica
Estimated Time f or P resentation: 2
Title of I tem - Public Art Committee Report (see committee agenda for more information)
B oard Notes:
AT TAC HM E NT S:
Description Type Upload D ate
2019 01-17 PA C Agenda E xhibit 1/28/2019
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 1/28/2019 - 3:29 P M
Meridian City Council Meeting Agenda February 7, 2019 – Page 18 of 31
PUBLIC ART COMMITTEE MEETING AGENDA
Thursday, January 17, 2019, 4:30 p.m.
Council Conference Room– Meridian City Hall 33 East Broadway Ave., Meridian, ID
1. Roll Call
Gretchen Caserotti Jay Wilson
Jessica Peters
2. McFadden’s Market Sign
3. Art in the Halls
4. Park(ing) Day: September 20, 2019
5. Scavenger Hunt
6. Traffic Box Art
a. Action Plan Updates
7. MAPS Planning
a. Park Identities Process Feedback
b. Fire Station #6 RFP to Release January 23, 2019
c. Ten Mile Trailhead RFP to develop in February
8. Future Project Criteria
9. Public Art Plan
a. Public Art Vision
10. Future Meetings
a. February 21 at 4:30
b. March 21 at 4:30
c. April 18 at 4:30 (to confirm)
d. May 16 at 4:30 (to confirm)
11. Adjourn
Next MAC Meeting: Thursday, February 7, 2019, 3:30 p.m.
(Rescheduled from their regularly scheduled meeting date)
City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, ID
To develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
Meridian City Council Meeting Agenda February 7, 2019 – Page 19 of 31
I TEM SHEET
C ommission A genda I tem - 4.F.
Presenter: Bonnie
Estimated Time f or P resentation: 2
Title of I tem - Events and Outreach Committee Report (see committee agenda for more
information)
B oard Notes:
AT TAC HM E NT S:
Description Type Upload D ate
2019 01-10 E O C Agenda E xhibit 1/4/2019
2018 12-22 E O C Notes E xhibit 1/4/2019
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 1/28/2019 - 3:33 P M
Meridian City Council Meeting Agenda February 7, 2019 – Page 20 of 31
EVENTS AND OUTREACH COMMITTEE MEETING AGENDA
Thursday, January 10, 2019, 5:00 p.m.
Council Conference Room Meridian City Hall 33 East Broadway Ave., Meridian, ID
1. Roll Call
Stephanie Forbes Bonnie Zahn Griffith
Randy-B Funk
2. Meridian Art Week 2019
a. Poster Competition
b. Events/Options Outline and Resources Required
i. During the Week vs. Weekend Programming
c. How to Include and Promote Businesses
3. Brainstorming for Other Outreach
a. Spin Art Bike
4. Meridian Paints with Commissioners in March
5. Outline Future Meetings
6. Adjourn
Next Regular Meeting: Thursday, February 14, 2019, 3:30 p.m.
City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho
To develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
Meridian City Council Meeting Agenda February 7, 2019 – Page 21 of 31
Scanned with CamScannerMeridian City Council Meeting Agenda February 7, 2019 – Page 22 of 31
I TEM SHEET
C ommission A genda I tem - 5.A .
Presenter: L eslie
Estimated Time f or P resentation: 2
Title of I tem - M ayor's Awards in the Arts
Leslie and Hillary fo llo wed up with Mayor Tammy on this id ea. Mayo r Tammy was in favo r. MAC c an vet and
forward rec o mmendatio ns, but Mayor Tammy wo uld like to b e able to s ee all nominatio ns received . Mayo r
Tammy als o advis ed that MAC releas e our c all for nominations prior to s cho o l's releas e s o that mo re students
c o uld b e involved .
We will need someone to wo rk on drafting an applic ation form and criteria for this endeavo r.
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Clerk.B odnar, Hillary Approved 1/30/2019 - 11:19 A M
Meridian City Council Meeting Agenda February 7, 2019 – Page 23 of 31
I TEM SHEET
C ommission A genda I tem - 5.B .
Presenter: L eslie or Hillary
Estimated Time f or P resentation: 5
Title of I tem - Promotional Video
Hillary talked to Kaycee about the MA C video discussion and Kaycee asked if MA C is looking for
something like she made for the P arks Department (promotional video). T here are 10 clips from art-
related activities in this video and K aycee has videos f rom last year's A rt Week and other events as
well. I s MA C interested in having K aycee (and her interns) produce a video? Would something like
this suit your needs?
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Clerk.B odnar, Hillary Approved 1/28/2019 - 3:15 P M
Meridian City Council Meeting Agenda February 7, 2019 – Page 24 of 31
I TEM SHEET
C ommission A genda I tem - 6.A .
Presenter: Hillary
Estimated Time f or P resentation: 2
Title of I tem - T reasure Valley C hildren's T heater 2018 Summary
T V C T sent a letter in J anuary with some reporting numbers for the year.
B oard Notes:
AT TAC HM E NT S:
Description Type Upload D ate
2018 T V C T E xhibit 1/29/2019
RE V I E WE RS :
Department Reviewer Action D ate
Clerk.B odnar, Hillary Approved 1/29/2019 - 3:58 P M
Meridian City Council Meeting Agenda February 7, 2019 – Page 25 of 31
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I TEM SHEET
C ommission A genda I tem - 6.B .
Presenter: Hillary
Estimated Time f or P resentation: 5
Title of I tem - Alexa Rose F oundation Workshop
W here: Meridian Library's C herry Lane Branc h
Day: January 30
Time: 7:00 - 9:00 P M
Desc rip tion: C ome to this wo rkshop to learn ab o ut what the F o und ation has fund ed in the p as t, what info rmation
they are lo o king fo r from you, and ho w you might apply for $250 - $5,000 to further your c reative prac tic e. No
regis tratio n nec es s ary fo r wo rkshop. F ree and o p en to artists of all disc ip lines.
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 1/30/2019 - 2:47 P M
Meridian City Council Meeting Agenda February 7, 2019 – Page 27 of 31
I TEM SHEET
C ommission A genda I tem - 6.C.
Presenter: Bonnie
Estimated Time f or P resentation: 5
Title of I tem - Initial P oint Gallery
-Bo nnie or o ther c o mmis s io ners may s hare feedbac k fro m the artist demons trations that to o k p lace in the gallery.
- S ign up to ho s t a rec ep tion if yo u haven't already done so. C lic k this link to view the s c hedule and the o ther
rec ep tions that have b een claimed.
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 1/30/2019 - 2:48 P M
Meridian City Council Meeting Agenda February 7, 2019 – Page 28 of 31
I TEM SHEET
C ommission A genda I tem - 6.D.
Presenter: Hillary
Estimated Time f or P resentation: 2
Title of I tem - Approval of M onthly E xpenses [Action Item]
C lic k the O p enG o v link to view all MAC expens es .
R eport from F inance is n't c o mplete as o f 2/1/2019 3:10 P M.
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 2/1/2019 - 3:07 P M
Meridian City Council Meeting Agenda February 7, 2019 – Page 29 of 31
I TEM SHEET
C ommission A genda I tem - 6.E .
Presenter: Hillary
Estimated Time f or P resentation:
Title of I tem - Admin Report
Committees
If yo u would like to set up a c o mmittee meeting, p leas e info rm me o f the time and date of the meeting and I
will get it noticed. Yo u must let me know two d ays b efo re the meeting s o that I have time to get the meeting
no tic ed .
T hank you all fo r getting your meetings organized! T his help s me tremendous ly.
Upcoming Committee Meetings:
Lis ted in Agenda items , generally the Events and O utreach C ommittee meets on the s econd
T hursday of the mo nth at 5 P M in C ity C ounc il's C onferenc e R oo m; P ublic Art C o mmittee
generally meets the third T hurs d ay o f the mo nth at 4:30 P M in C ity C o unc il's C o nference R o o m;
and the S trategic P lan C ommittee generally meets o n a T hurs d ay at 10:00 AM at C offee S tud io
(C hind en lo catio n) they s ometimes meet more than o nc e a mo nth.
I nitial P o int G allery
C urrent exhibit: Bo nnie Alexander
Install F riday, F ebruary 1, 2019 @ 9:30 a.m.
R ec ep tion Tues d ay, F ebruary 5, 2019 fro m 4:30-7:00 p .m.
Host Bonnie
Next exhib it: Jo hn Killmaster
Install F riday, March 1, 2019 @ 9:30 a.m.
R ec ep tion Tues d ay, Marc h 5, 2019 from 4:30-7:00 p.m.
Host Jennifer
Host sc hedule is linked in the R eports >Initial P oint G allery agenda item. P leas e s ign up here. O nc e the
sc hedule is full, I will attac h it to this rep o rt and s end in an email to the commis s io ners .
General Admin Update
C oncerts on Bro ad way c onvers atio ns are s till taking p lace. To uc hmark at Meadowlake s aid that a matinee
time may even work better for them than the evening start.
I will have talked briefly with C heR ee and Brittany regarding p o tential p artners hip s between them fo r
C oncerts on Bro ad way and Meridian Art Week as MAC has mo re info rmatio n ab o ut Art Week, we s hould
keep them ap p ris ed and up-to -d ate o n d is cus s io ns.
B oard Notes:
Meridian City Council Meeting Agenda February 7, 2019 – Page 30 of 31
RE V I E WE RS :
Department Reviewer Action D ate
Meridian A rts I tem
Creation B odnar, Hillary Approved 2/1/2019 - 3:47 P M
Meridian City Council Meeting Agenda February 7, 2019 – Page 31 of 31