2019 02-13Ci►�E IDIAN;--�-
PARKS Et RECREATION COMMISSION
REGULAR MEETING * AGENDA
Meridian City Hall • Council Chambers
33 East Broadway Avenue, Meridian, Idaho
Wednesday, February 13, 2019 • 5:30 PM
Mission:
The Meridian Parks Fr Recreation Commission is a volunteer citizens' group that is created and
empowered to advise the City on issues relating to park facilities and recreation programs of the City.
Their mission is to gather input from staff and other qualified personnel on issues relating to the
creation and design of public parks and open spaces; to listen to public input; and to provide advice
and recommendations on parks and recreation related matters to the Mayor and City Council.
Parks It Recreation Commission Meeting Agenda - February 13, 2019 Page 1 of 2
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Approximate
i
Presenter
Time
1. Roll -Call Attendance
Rachel Myers
2 minutes
— Jessica West, President — Jackson Jones
Dom Gelsomino, vice President John Nesmith
-_ Keith Bevan — Mike Pepin
Jo Greer _ Creg Steele
Michelle Jensen
2. Adoption of the Agenda
Jessica West
2 minutes
3. Approval of the January 9, 2019 Regular Meeting
Jessica West
2 minutes
Minutes
4. Announcements
a. Upcoming Events
Shelly Houston
5 minutes
5. New Business
1.5 hours:
a. ACHD Roadways to Bikeways Update
Justin Lucas
30 minutes
b. COMPASS Idaho Update
Liisa Itkonen
30 minutes
c. MPR Department Adult Sports Program Update
Tyler Roberds
20 minutes
d. Fuller Park Ball Fields Discussion n Action Item
Mike Barton
10 minutes
Parks It Recreation Commission Meeting Agenda - February 13, 2019 Page 1 of 2
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
6. Old Business
35 minutes:
a. Meridian Pathways Network Map Amendment - Action
Kim Warren
10 minutes
Item
b. Discovery Park Update
Mike Barton
15 minutes
c. Kleiner Park Bandshell Shade Update
Mike Barton
10 minutes
7. Workshop -NONE
8. Staff Reports
MPR Staff
15 minutes
9. Adjourn
Jessica West
1 minute
ATTACHMENTS:
(1) 1-9-19 Regular Meeting Minutes
(2) Staff Reports: Administration, Parks,
and Recreation Divisions
(3) Miscellaneous: Fuller Park Ball Field
#1 Renaming Request
NEXT REGULAR MEETING: MARCH 13, 2019 9 5:30 PM
2019 All -Commission Goals:
1. Support development of a connected pathway system across the City
of Meridian, with the Five Mile Creek Pathway and the Rail -With -
Trail Pathway as the top priorities.
2. Encourage coordination with the City of Eagle to connect to the
Boise River Greenbelt and with neighboring communities for
additional regional connections of our pathway systems.
3. Support construction and the grand opening of Discovery Park.
4. Support construction of a shade structure solution at the Kleiner
Park bandshell.
5. Engage other task forces, commissions, entities, and agencies
through workshops and other outreach for partnership
opportunities.
6. Pursue improved tools and opportunities to engage citizens and
stakeholders.
7. Support the planned improvements for bay 5 of the Homecourt.
8. Discuss progress on Goals and Objectives in the MPR Master Plan.
9. Continue to foster greater Commission involvement/presence in
community events.
10. Hold workshops during Commission meetings to address current
issues.
11. Participate in the partnership with the Meridian Arts Commission to
add theming and identity reinforcing art at Champion Park and
Renaissance Park.
12. Support the current efforts for ADA compliance repairs to ensure
accessibility of Meridian's park system.
Parks Cc Recreation Commission Meeting Agenda - February 13, 2019 Page 2 of 2
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
have the entire list certified as complete. They are way ahead of schedule. Right
now the budget is looking good. The same architect that did the report for all the
parks has been given the go-ahead to audit Fuller Park as a separate project.
There is some budget money to begin working on Fuller.
MPR Recreation Manager Colin Moss reported on the following:
• Park Shelter Reservations - We will begin taking shelter reservations on February 1,
2019. This will be the first day the Department will take reservations for Fuller
Park.
• Concert Series - They have been doing a lot of work on this event. Staff had
meetings with the Arts Commission and the Mayor's office regarding Concerts on
Broadway and potentially combining those. Concerts on Broadway will be moved to
the fall starting this year and will continue to be held on Saturdays but will start
earlier in the day. In conjunction with this, the Department is working on an "Alive
After Five" style concert series where it would be an after -work, weekday concert
series held in June and July out front of City Hall --starting around 5:00 or 5:30
p.m. Staff is working through many logistics and brainstorming names.
• Farmers Market - The Main Street Market will expand in dates from April to
October 2019, overlapping with the Concerts on Broadway dates. The footprint will
include all of Broadway—from Meridian Road to Main Street—as well as the front
City Hall parking lot.
9. Adjourn
Commission President Jessica West entertained a motion to adjourn the meeting.
Commissioner Creg Steele moved to adjourn. Commissioner Keith Bevan seconded.
The vote was unanimous and in favor of the motion.
There being no further business, the meeting adjourned at approximately 7:09 p.m.
(AUDIO Et VIDEO ON FILE OF THESE PROCEEDINGS)
APPROVED:
t
DATE
Attachments:
1) PowerPoint Presentation: Meridian Parks Et Recreation Department Classes Et
Camps Update (6 pages)
2) PowerPoint Presentation: Pathways Priorities 2019 (4 pages)
Parks Fr Recreation Commission Meeting Minutes - January 9, 2019 Page 7 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting.
(��E IDIANIZC--
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PARKS Ft RECREATION COMMISSION
REGULAR MEETING • MINUTES
Meridian City Hall Council Chambers
33 E. Broadway Avenue, Meridian, Idaho
Wednesday, February 13, 2019e 5:30 p.m.
The Meridian Parks It Recreation Commission Is a volunteer citizens' group that is created and
empowered to advise the City on Issues relating to park facilities and recreation programs of the City.
Their mission Is to gather input from staff and other qualified personnel on Issues relating to the
creation and design of public parks and open spaces; to listen to public input; and to provide advice
and recommendations on parks and recreation related matters to the Mayor and City Council.
1. Roll -Call Attendance
Commission President Jessica West called the meeting to order at approximately 5:3B
p.m. MPR Administrative Assistant II Rachel Myers took roll -call attendance as
follows:
X Jessica West, President 0 Jackson Jones
X Dom Gelsomino, Vice President X John Nesmith
X Keith Bevan" X Mike Pepin
0 Jo Greer X Creg Steele
X Michelle Jensen'
'arrived at approximately 5:43 p.m. "arrived at approxlmatety 5:47 p.m.
Others present were: City Council Liaison Genesis Milam; MPR Department staff—Parks
Superintendent Mike Barton, Recreation Manager Colin Moss, Pathways Project Manager
Kim Warren, Recreation Coordinator Tyler Roberds, Et Marketing Coordinator Shelly
Houston; Deputy City Attorney Emily Kane; ACHD Planning ft Programming Manager Justin
Lucas; Et Community Planning Association of Southwest Idaho (COMPASS) Principal Planner
Lissa ltkonen.
2. Adoption of the Agenda
Commission President Jessica west entertained a motion to approve the agenda as
presented. Commissioner Creg Steele moved to approve the agenda. Commission
Vice President Dom Gelsomino seconded. All were in favor of the motion.
3. Approval of the January 9, 2099 Regular Meeting Minutes
Commission President Jessica West entertained a motion to adopt the minutes as
presented. Commission Vice President Dom Gelsomino moved to approve the minutes.
Commissioner Creg Steele seconded. All were in favor of the motion.
Parks & Recreation Commission Meeting Minutes - February 13, 2019 Page 1 of 7
Persons desiring accommodatian for disabilities related to documents andlor hearings:
Please contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting.
Meridian Parks and Recreation Commission Meeting Agenda April 17, 2019 — Page 4 of 67
4. Announcements
a. Upcoming Events - Shelly Houston
MPR Marketing Coordinator Shelly Houston handed out a calendar of upcoming
events and touched on a few of them. The flyer is attached to these meeting
minutes.
5. New Business
a. ACHD Roadways to Bikeways Update - Justin Lucas
Justin Lucas, who is the Planning ft Programming Manager with the Ada County
Highway District, presented a summary, via a PowerPoint, about their Bike Master
Plan and some of the advancements ACHD is making in bicycle planning in Meridian
and across Ada County. This plan was originally adopted in 2009 but was then
updated in 2017-2018. Copies of his slide handouts are attached to these meeting
minutes.
MPR Commission Feedback:
Creg Steele - Will bicycle lanes be added along 81' Street? They will probably
leave the existing sidewalks in place. There is parking allowed on 81h Street. As
an example at other locations, they have been adding more signage, sharrow
markings directly on the roadway, branding the bikeways, and doing some
community outreach to let people know. They will probably do the some for 81r,
Street.
Is ACHD networking with surrounding cities to identify pathways, work with
HAWK signals, etc.? Absolutely. The connections into the pathway network that
the City is developing are critical.
How is ACHD taking into account the new pathways, such as the one that comes
in front of Sawtooth Middle School? ACHD will be changing Linder Road, and
there is a HAWK signal. Is ACHD making adjustments to get back to Ustick? This
corridor is under construction. ACHD will be building and widening this section
now. This was designed several years ago, which will have five -foot -wide bike
lanes on the Linder corridor. They will potentially add two HAWK signals on
that corridor when they widen it; the crossings are included in the project.
ACHD installed a temporary pathway leading to Sawtooth Middle School. In
addition to the five -foot -wide bike lane, a seven -foot -wide sidewalk will be
constructed on Linder Road connecting to the middle school.
Near the Bud Porter Pathway, where it comes in from the park, this is a squeeze
point because of the canal. Will ACHD pipe the canal? This section of Linder has
not been decided at this point. There are a couple of spots that are really
difficult to work with, because the canal sits so far below the roadway. There
will be some significant planning and engineering work to figure out what to do
there.
Dom Gelsomino - If any, what impact does the rate of growth of Meridian have
on the bike facility matrix noted in Justin's PowerPoint in the short and long
run? With growth comes traffic and volume on the streets. Streets that are
now comfortable, potentially for a cyclist, over time, as those streets need to
be widened or they become more congested, could become more uncomfortable
in the future. When ACHD is planning for facilities, at least through a major
Parks 8 Recreation Commission Meeting Minutes - February 13, 2019 Page 2 of 7
Persons desiring accommodation for disabilities related to documents andfor hearings:
Please contact the City Clerk's Office at 888.4433 at least 48 hours prior to the meeting.
Meridian Parks and Recreation Commission Meeting Agenda April 17, 2019 — Page 6 of 67
capital project, they are actually looking at the future and designing the
ultimate solution for the future, rather than current conditions.
When projecting the rate of growth, expansion, and any updates that need to
happen to the streets, will there be a bigger fiscal impact, as far as having to
update sections where the buffer or bike lane needs to be added? The biggest
Impact from some of the facilities is the space required to Install them. Any
time width or separation is added, distance is added, which is right-of-way for
ACHD—land they have to purchase to then provide those facilities within the
Row.
Jessica West - Regarding the intersection of Chinden and Locust Grove
potentially connecting to the greenbelt, is there a projected timeline for
construction on both the north and south sides? They are working with ITD on
the intersection of Chinden and Locust Grove on the south side. This project
will be completed as part of the widening of Chinden Blvd. For the remaining
segments, they will connect down to the existing sidewalk. But the bike
facilities on that specific corridor will not yet be installed until they widen the
section of Locust Grove. The north side is primarily done. Chinden is under the
jurisdiction of ITD. The City of Meridian has worked closely with ITD to ensure
that there is a multi -use pathway planned for the entire Chinden corridor.
b. COMPASS Idaho Update - Liisa Itkonen
Liisa Itkonen, Principal Planner with COMPASS, presented a PowerPoint update
about what COMPASS is and what it does, Communities in Motion 2D40 2.0, bicycle
and pedestrian planning, Rails -With -Trails, and other projects. Copies of her slide
handouts are attached to these meeting minutes. She also handed out brochure
copies: Communities in Motion 2040 Executive Summary - Regional Long -Range
Transportation Plan (Ada and Canyon Counties, Idaho 2018).
MPR Commission Feedback:
• Jessica West - So being one of the fastest growing cities in America, she was
surprised Meridian does not have more bicycle/pedestrian counters. Meridian
only had a few counters noted in Liisa's presentation; however, surrounding
cities had more. Why? This is a resource issue. COMPASS has a list of permanent
counter locations they would like to have. They are going after grants and
putting these requests to their budget every year In hopes of getting more
counters. However, portable counters could be requested for any location and
any length of time by completing an online form found on their website.
• Dom Gelsomino - Has a similar plan (Regional Long -Range Transportation Plan
for 2040) ever been "test driven" in any other city that could demographically
be similar to Meridian or Ada County? Yes. Any area, once they grow to be above
50,000 people, will produce a plan like this one. For example: Where the
Treasure Valley is now is where Salt Lake City was approximately 20 years ago.
Has funding for a transit project ever been introduced in the Transportation
Committee in the legislature? What kind of pushback, if any, is COMPASS getting
at the state level that Liisa has noticed and why? Currently, Idaho is one of two
states that does not allow local option taxing authority, which Is one of
COMPASS' legislative priorities. There have been proposals and efforts to get
that kind of legislation through.
Parks Cc Recreation Commission Meeting Minutes - February 13, 2019 Page 3 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Meridian Parks and Recreation Commission Meeting Agenda April 17, 2019 — Page 6 of 67
c. MPR Department Adult Sports Program Update - Tyler Roberds
MPR Recreation Coordinator Tyler Roberds presented an update about the MPR
Department's Adult Sports programs in the form of a PowerPoint presentation.
Copies of his slide handouts are attached to these meeting minutes.
MPR Commission Feedback:
• Michelle Jensen - She liked the look of the new logo this year. The quality of
the new softball league shirts are a huge hit. Being a part of the softball
community, people feel like they are special, like this was something they really
achieved. People are wearing the shirts. Great job! Tyler really improved the
program.
• Colin Moss - He noted Tyler has done a great job for the MPR Department over
the last couple of years with regard to basketball officiating, the increase in
teams—since he came on board with the City—and the overall quality of the
programs.
• Kim Warren - Having her office cubicle adjacent to Tyler's she noted he has a
lot of skills, range, and really good customer service in situations.
d. Fuller Park Bail Fields Discussion - Action Item - Mike Barton
MPR Parks Superintendent Mike Barton presented a PowerPoint regarding the
request from Mayor Tammy de Weerd to name ball field #1 in Fuller Park in honor
of former Councilmember Charlie Rountree. Copies of his slide handouts and letter
from the Mayor are attached to these meeting minutes.
Commission Vice President Dom Gelsomino motioned to recommend to City
Council for approval the naming of field #1 in Fuller Park after Charlie Rountree.
Commissioner Creg Steele seconded. All were in favor of the motion.
It is the intention of the MPR Department to do something nice at the field, either
a bronze plaque or something that is visible and the community can recognize that
the field is named after Charlie.
6. Old Business
a. Meridian Pathways Network Map Amendment - Action Item - Kim Warren
MPR Pathways Project Manager Kim Warren presented a PowerPoint regarding the
proposed Meridian Pathways Map Amendments for 2019. Copies of her slide
handouts are attached to these meeting minutes.
Commissioner Creg Steele motioned to approve the Meridian Parks Et Recreation
Commission Resolution Amending the Meridian Pathways Network Map as
presented. Commissioner John Nesmith seconded. All were in favor of the
motion.
The MPR Commission resolution will be brought forward to Council for their formal
approval via Council resolution. A copy of the approved Meridian Pathway Map
resolution of the MPR Commission is attached to these meeting minutes.
b. Discovery Park Update - Mike Barton
MPR Parks Superintendent Mike Barton gave a PowerPoint about construction
progress at Discovery Park for phase 1. Copies of his slide handouts are attached to
these meeting minutes.
Parks rt Recreation Commission Meeting Minutes - February 13, 2019 Page 4 of 7
Persons desiring accommodation for disabilities related to documents acrd/or hearings:
Please contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting.
Meridian Parks and Recreation Commission Meeting Agenda April 17, 2019 — Page 7 of 67
MPR Commission Feedback:
• Dom Gelsomino - Will the dog park be fenced off? Yes.
He suggested adding hand sanitizer stations at the dog park.
• Greg Steele - He recommended treating/sealing the log that will be used at the
sand/water play area to protect it from water damage/rot.
Will the park entrance art/signs be labeled as a Meridian park? Yes.
He supported the idea of picnic shelter rooftop colors or names, versus labeled
numbers.
When will the park be opened? Even though the softball fields are nearly
complete, the rest of the park is an active construction site. After phase 1
construction is complete, the grass seed will go down and then has to be
established before we let people in the park. He is thinking mid-July 2019,
weather dependent.
Has MPR staff heard anything more about when the Williams Gas Pipeline will be
replaced? The last time Mike spoke with a rep, they have a regulatory
requirement as population encroaches on their easements. They have two years
to complete an evaluation of the condition of the pipeline, at which time they
will determine if they need to replace it or if it is okay the way it is. There is
not an imminent replacement, which is different from everything MPR staff has
heard in the past. Once the park opens, they have two years to complete their
report.
• Jessica West - Will there be seating and plenty of places to sit, including the
use of boulders? Yes. There are tree boxes in the concrete for shade and then
boulders will be randomly placed throughout the designated areas around the
splash pad, etc.
Will all the picnic shelters be reservable? Yes, with the exception of the two
located at the dog park.
So will the shade around the play areas be trees? Yes.
• Michelle Jensen - Will there be shade at the softball complex? Yes, at the
dugouts.
How is staff doing with the budget? The MPR Department received great bids.
Right now, they are under budget. They have gotten past all of the unknowns.
Now staff is just waiting on good weather and getting to the finish line.
• John Nesmith - Has MPR staff thought about naming other shelters in parks?
Yes.
c. Kleiner Park Bandshell Shade Update - Mike Barton
MPR Parks Superintendent Mike Barton presented a PowerPoint update regarding
the bandshell shade in Julius M. Kleiner Memorial Park. Copies of his slide
handouts are attached to these meeting minutes.
MPR Commission Feedback:
• Dom Gelsomino - He expressed it is a wonderful idea, and he is excited to see the
new shade structure, once construction is complete. Has Mike heard of any
potential opposition to the aesthetic look of the shade cloth with its almost
abstract geometric shape, versus the rounded shape of the bandshell itself? No.
Parks It Recreation Commission Meeting Minutes - February 13, 2019 Page 5 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4133 at least 48 hours prior to the meeting.
Meridian Parks and Recreation Commission Meeting Agenda April 17, 2019 — Page 8 of 67
7. Workshop - NONE
8. Staff Reports
MPR Recreation Manager Colin Moss reported on the following:
• Alcohol Permits - He gave a presentation last month, and the MPR Commission
recommended the Department's proposal to City Council. He went to City Council
the following week, and they approved the proposed Code update. Alcohol permits
are no longer with the MPR Department. MPR staff members are excited about this
change and the ability of not having to go through the alcohol permit process
anymore and gain some efficiencies in the MPR Department.
• Homecourt By 5 - MPR staff is moving right along on this project. The architect is
working on construction documents presently. They had some budgeting challenges
and had to simplify the front desk area. They were not able to move the vestibule
outside of the building like they had originally hoped; it will have to stay where it
is at. They are still on track to have everything done in the summertime window of
2019—before scheduled tournaments in May and the beginning of October.
• Summer Camn Coordinator - The MPR Department's Summer Camp Coordinator
started yesterday. Jenna Fletcher is the newest member to the team. Staff
members are super -excited to have her. She comes to the City from Nampa Parks
Et Recreation where she was a full-time staff member. She recently had a baby.
She and her husband live in Meridian, so they, as a family, decided that she was
just going to work part-time. It worked better for her schedule; she wanted to be
at home more. MPR staff already knows Jenna from conferences, and Jake Garro
used to work with her at Nampa Parks ft Recreation.
• Concert Series - Some dates and times have been identified for the concert series,
which will be held at the Meridian City Hall Plaza -three Thursdays in June and
three Thursdays in July. The contract with the event producers is being finalized
(the same group doing the Main Street Market). The tentative name will be "Main
Street Live."
• First Day of Shelter Reservations - The first day for picnic shelter reservations was
February 1, 2019. It was a great day in that it was not very busy. To drive more
people online, online shelter reservations opened at midnight. Before the offices
opened for the day at 8 a.m., they already had 17 shelter reservations.
MPR Parks Superintendent Mike Barton reported on the following:
• Kleiner Park Fishing Dock - The Mayor's Senior Advisory Council has a participatory
budget amount of money that they work on every year and a participatory project
for this year. It was talked about maybe adding a fishing dock at Kleiner Park for
ADA access and to expand fishing opportunities to people with mobility issues. MPR
staff is looking at a spot by the south pond over by the Senior Center. There would
be a ramp and sidewalk; it would be a floating dock. The seniors will present this
topic to the MPR Commission next month.
9. Adjourn
Commissioner Creg Steele motioned to adjourn. Commission Vice President Dom
Gelsomino seconded. The vote was unanimous and in favor of the motion.
There being no further business, the meeting adjourned at approximately 8:01 p.m.
Parks rr Recreation Commission Meeting Mfnutes - February 13, 2019 Page 6 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at feast 46 hours prior to the meeting.
Meridian Parks and Recreation Commission Meeting Agenda April 17, 2019 — Page 9 of 67
(AUDIO Et VIDEO ON FILE OF THESE PROCEEDINGS)
APPROVED:
DATE
DOM ! EM CE PRESIDENT
/ rem
1f Flyer: City of Meridian Upcoming Events (1 page)
2) PowerPoint Presentation: ACRD Bike Master Plan (5 pages)
3) PowerPoint Presentation: COMPASS Update (14 pages)
4) PowerPoint Presentation: MPR Dept. Adult Sports Year in Review (4 pages)
5) PowerPoint Presentation: Fuller Park Ball Field #1 Naming Request (3 pages)
b) Letter from Mayor (dated 1128/19): Fuller Park Ball Field #1 Naming Request (2
Pages)
7) PowerPoint Presentation: Pathways Map Amendment 2019 (7 pages)
8) MPR Commission Resolution: Meridian Pathway Map
9) PowerPoint Presentation: Discovery Park Construction Update (11 pages)
10) PowerPoint Presentation: Kleiner Park Bandshell Shade Update (5 pages)
Parks rr Recreation Commission Meeting Minutes - February 13, 2019 Page 7 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Meridian Parks and Recreation Commission Meeting Agenda April 17, 2019 — Page 10 of 67
Classes & Camps Update
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PATHWAYS PRIORITIES
2019
PATHWAYS PRIORITIES - 2019
SYSTEM BUILDOUT AND CONS'T'RUCTION PROJECTS
f. Complete James Court Sidewalk Widening
2 Enhance FaIrWwwAvenue Connection
3. Design and Coordination of Ten MRe Road Trallheed
4. Design of Segment D Pathway Segment • Ten Mile to Blackcat
S. Advance Rall With Trail Pathway projects— Locally and Regionally
6. Continue working to Canned Meridien to the Bolsa River Greenbelt
7. Complete Lamp-Larkwood Pathway
B. Improve Pathway System Signage
PLANNING TOOLS t PROCESS IMPROVEMENTS
5. FinaBu Updates and Improvements to GIS Pathways Map
•
20. Create Pathways Infamustdon'Cut Sheets'
1/9/2019
1/9/2019
NOW, THEREFORE, BE IT RESOLVED BYTHE PARKS AND
RECREATION COMMISSION OF THE CITY OF MERIDIAN,
IDAHO, AS FOLLOWS:
Section I. Thu _CEV 5�ou.ld. uiidertal:e.tlle frallou;ing activities relative to
Pathways. n? I gtt; i 7 } #i °t {Tt nib I appear in no particular
order and shall be accomplished as soon as resources and/or opportunities
become available. These items shall reflect a higher general priority than
Planning Tools and Pr(wois Improvement Priorities (Items 9-10)
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• ecure easements an .agreements as necessary Cor project right-of-
way
Update construction plans and obtain permits necessary for project
bidding and construction
Project Implementation by end of 2019 construction season, pending
procurement of casements
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• Complete preliminary survey and site study to determine right-of-
way acquisition that may be required, if any
• Coordinate with ACRD and obtain preliminary project approval
Request budget amendment, if appropriate
Target project construction in 2020
• Finalize cost share agreement with ACHD and provide ongoing
design coordination for trailhead infrastructure elements
• Hire landscape architectural consultant to design final plan that
includes amenities to be provided by City of Meridian
• Finalize design and construction documents to be bid -ready in
2020
1/9/2019
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• Determine funding source for this work
• Coordinate alignment with public works (WWTP)
• Determine timeline for implementation (funding source dependent) and
begin, if applicable
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• Acquisition of property (process initiated early 2018) to secure right-of-
way for local rail -with -trail project
• Determine funding source (federal or local) and associated project
design requirements for above
+ Update and amend design documents as necessary
• Support Rail -With -Trail Workgroup efforts towards advancing progress
on Regional Rail -With -Trail Pathway
0
• Support interagency coordination efforts for regional connectivity
via FACTS group and others
• Coordinate with ACHD, City of Eagle, and others, on
improvements to Locust Grove and Linder Roads
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• Bid and complete pathway paving in 2019
• For greater pathway system visibility, identification, and
wayfinding
• Consider innovative approaches to wayfinding, such as pavement
marking
1/9/2019
9. Goal: Finalize updates and revisions to GIS pathways map layer
• Include updates, additions, and alignment changes since adoption of
previous pathways layer in 2017
• Include pathways along state highways
• Add map data for eventual ability to highlight specific pathways
and pathway loops
10. Goal: Create pathways information `cut sheets' to enhance online
communication relative to
• Pathway Master Plan Requirements
• Easement dedication process
• Interaction with Master Pathway Agreement and relevant Irrigation
District(s)
(::E IDIAN�-
PARKS 8t RECREATION DEPARTMENT
STAFF REPORTS
February 13, 2019
Administration Division
Parks Et Recreation Director's Report:
STEVE SIDDOWAY
(Please note, a verbal report will be provided at the February 13, 2019 MPR
Commission Meeting.)
Parks Division
Parks Superintendent Report:
MIKE BARTON
(Please note, a verbal report will be provided at the February 13, 2019 MPR
Commission Meeting.)
Pathways Proiect Manager's Report:
KIM WARREN
1. Rail -With -Trail - Staff will meet with the RWT Workgroup to review proposals
for the Conceptual and Cost Study. Two consultants submitted proposals. Alta
Planning + Design (altaplannin .�) was selected unanimously.
Parks 8 Recreation Department Staff Reports - February 13, 2019 Page 1 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings.
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
2. James Court - There is continued coordination of easement approvals. One
owner (in California) has the latest revised version of the easement documents
and will notarize and send as soon as possible. MPR staff worked with legal to
review proposed changes to the second easement and submit a revised version
to the owner. The third easement is still pending.
I Five Mile Creek Trailhead at Ten Mile Road - The City has submitted all cost
share information (items and quantities) for this project to ACHD. County
attorneys are reviewing the agreement currently. We expect to receive a final
draft of the cost share agreement anytime. Staff will meet with an LA
consultant this week to discuss the trailhead project and develop a task order
for design work not included in the cost share agreement.
4. Segment D - Five Mile Creek Pathway - The City sent a formal request to
COMPASS to withdraw this project from the TAP funding program. This will
allow for more flexibility with design (no need to meet federal requirements)
and timing of project implementation.
5. Five Mile Creek Pathway Connection, Fairview Avenue - The crew conducted
a site evaluation and documentation of existing conditions. Also, ongoing
coordination with idaho Power and other groundwork is needed for relocation
of utilities and other existing elements in the proposed pathway expansion
area.
6. Pine Avenue Rest Stop - Staff drafted a CAD concept for the rest stop based on
ideas discussed in the staff charrette. We are working with ACHD to obtain a
license agreement/ obtain permission to construct within their easement.
7. Mapping - Staff worked with Community Development to integrate pathways
updates from the last year, as well as changes and ideas that came out of the
pathways workshop. Pathways are now shown along state highways and north
of the 1-84 corridor through the city. The Rail -With -Trail route has been revised
to reflect the formal crossing study (completed earlier) and eliminate
redundancies. This data has been integrated with Community Development's
pedestrian/sidewalk/connectivity layer, which gives us the ability to analyze
for a number of variables, including walkability.
8. Ongoing Coordination and Review - Staff continues to attend review meetings
for projects proposed for development, review plans for active projects, and
issue conditions of approval. We met twice with the City Comprehensive Plan
Open Space Committee to provide input from the parks and pathways side. I
Parks 1} Recreation Department Staff Reports - February 13, 2019 Page 2 of 7
Persons desiring accommodation for disabilities related to documents andl or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
continue to attend bi-weekly Streetscape and Community Character meetings,
and monthly FACTS meetings at COMPASS.
City Arborist's Report:
ELROY HUFF
1. Water Play Log for Discovery Park - We looked around and found a big log cut
from a local tree company. The log has been cut, and it is being shaped and
carved into a water play feature. We may have good photos for next month's
Commission meeting.
2. Tree City USA Growth Award Application 2018 - The application has been
submitted. This application is for the eighth year in a row.
3. Arboretum Needs for 2019 -1 have been looking for new specimen trees this
winter to add to the arboretum in Kleiner Park. Hopefully, we will have ten
new ones this spring.
4. Fuller Park - This newly -acquired park has roughly 215 trees. After last
month's tree removals, we are now getting ready to remove some stumps and
plant new trees this spring. There are also some trees with dead wood in them
that need to be removed over the next few weeks as well.
Recreation Division
Recreation Manager's Report:
COLIN MOSS
1. Alcohol Permits - The week after our alcohol permit discussion at the
Commission meeting last month, Council approved the Commission's
recommended ordinance change. Alcohol permits no longer exist, and we
worked toward revamping the shelter reservation process to reflect the
change.
2. Concessions RFPs - We are currently accepting proposals for concessions
opportunities at Settlers, Storey, Tully, and Bear Creek. Discovery Park will be
the newest addition to our concessions stands, and we will probably put that
out to bid around May.
Parks a Recreation Department Staff Reports - February 13, 2019 Page 3 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
3. Downtown Concert Series - The downtown concert series has some finalized
dates (June 13, 20, 27 and July 11, 18, 25) and a tentative name: Main Street
Live. More details coming.
4. 2019 Park Reservations - Shelter Reservations opened for the season on
February 1. Last year, for our first year of online reservations, we opened the
online portal at 8 a.m., the same time that our office opened. This year, we
opened the online portal at midnight, hoping to drive the early birds online.
Before we opened for the day at 8 a.m., 17 reservations had already been
completed online, including five within a few minutes of midnight. We finished
the day with a total of 54 shelter reservations, 38 of which took place online.
5. Special Events - We are up to a total of 50 special events on the calendar for
2019. Several have been booked just in the last couple of weeks. A couple
more just haven't confirmed their date so the number will continue to rise.
Homecourt Facility Manager's Report:
GARRETT WHITE
1. Scheduling -The primary users are still Hoop Dreams, Elite Sports, Ignite
Sports, Pickleball, Noonball, and our adult Volleyball and Basketball leagues.
The only tournament scheduled this month is the Whiffle Ball Tournament on
February 16. Elite Basketball will finish in February, but Legacy Volleyball will
take their court space.
2. Staffing - I am still in the process of hiring one more Homecourt Specialist.
am also exploring other options on staffing Homecourt appropriately. I have
created a checklist for staff to complete over the weekends.
3. Projects:
• Homecourt Renovations - We are finalizing the plans for the renovations;
they will be put out to bid soon.
• Roof Leak on Court 1 - We are trying to fix the roof leak on Court 1, but it
has been too wet to repair or there has been too much ice/snow. This
should be repaired on the next dry day.
4. Invoicing - I have sent out all invoices for the month of February and will be
sending out March invoices soon.
Parks i} Recreation Department Staff Reports - February 13, 2019 Page a of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
5. Day Pass/Monthly Memberships - Weekly, I have been removing members that
have ended their monthly membership in Rec 1. We still average close to 180
members each month.
6. IRPA -We have sent out and emailed a letter to all past vendors with all the
information needed for the Idaho Recreation Et Park Association Conference.
We are hoping to get at least 20 vendors registered for the conference this
year. I have made several calls to vendors to make sure they are not left out.
We have had good response from the calls I have made.
7. AED Inspections - I am working with our Fire Department to get all of our AEDs
inspected and up-to-date.
Recreation Coordinators' Report:
JAKE GARRO, RENEE WHITE & TYLER ROBERDS
1. Summer Day Camp Coordinator - Our Summer Day Camp Coordinator position
has been filled by Jenna Fletcher. Jenna comes to Meridian Parks and
Recreation from the Nampa Recreation Department where she has a
tremendous amount of experience running summer day camps and day trips for
active seniors. Jenna will begin her duties on Monday, February 11.
2. 2019 Summer Camps - Jake is currently in the process of organizing our Camp
Mer -IDA -Moo Summer Day Camp, Outdoor Adventure Camp, and Let's Play
Sports Camp. This summer our camps will kick off the week of June 10 and
conclude August 9. All summer camps will be made available for registration in
the Summer Activity Guide.
3. 2019 McCall Winter Carnival - On Friday, January 25, we ventured to McCall to
take in the 2019 McCall Winter Carnival. Thirty-nine active seniors enjoyed
lunch on their own in McCall, shopping in the local shops, and meandering
around town taking in the ice sculptures.
4. 2019 Winter Spring Classes - Jake is overseeing enrollment numbers of classes
that are being offered in our activity guide. Our enrollments are increasing.
Our instructors are doing an excellent job of teaching their classes.
5. 2019 Summer Activity Guide - A call for activity proposals was sent out to
instructors on Friday, February 1. Our Summer Activity Guide will be released
on Friday, April 12 with summer registration beginning that day as well.
Summer classes are set to begin on June 3.
6. Renee is doing lot of reaching out to last year's sponsors to get feedback and
secure their participation in the 2019 Meridian Park and Recreation events.
Parks @ Recreation Department Staff Reports - February 13, 2019 Page 5 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Winter is a great time to step back and look at where events can be improved.
Renee is making changes to the class formats for Unplug and Be Outside,
securing games and prizes for movie night trivia, and developing a new Ruff
Row, Dog centric area for the Community Block Party. As always, Renee
welcomes your thoughts, suggestions, and feedback regarding our events.
7. CableONE Movie Night in Meridian - The 2019 season includes 11 movie dates;
10 are new releases, and one is a Disney favorite. The schedule is currently
visible on our website if you are curious. Our season sponsors—Mountain
America Credit Union and Saint Alphonsus—are both returning, so Renee's focus
is now on the single -night sponsorship positions until those spots are filled.
8. Unplug 8: Be Outside - The new timeframe for last year was a huge success, so
we will again be hosting the event the first week of May, Saturday May 4 -
Saturday, May 11. The kickoff last year drew more than 2,000 participants, so
Renee is excited to add more sports, arts and recreation activities for kids,
adults, and families to keep them unplugged and get them outside!
9. Mayor's Youth Advisory Council (MYAC) - The Teen Activities Committee
(TAC) continues to be busy, although our latest sledding event had to be
postponed twice because of rain. Our Valentine's Day part is next week. This
year's TAC leaders are organized, which means we get to do more and have fun
while doing it.
Save these dates:
Saturday, June 8 - Gene Kleiner Day
Thursday, July 4 - Independence Day
Thursday, October 24 - Trunk or Treat
Friday, December 6 - Winter Lights Parade
10. Basketball Officials - The implementation of City -employed basketball officials
has gone well. The individuals that were hired have investment within the
program. They have quickly learned how to officiate as well. The product we
are creating is going in the right direction. During the summer, Tyler will likely
hire 1-2 more officials.
11. Winter Sports - Winter sports are a little under half way complete. With the
addition of the new scheduling policy, we have seen a dramatic decrease in
reschedule requests. Teams were initially frustrated with the change, but they
are now seeing the benefits. Teams have a much better idea of when they will
be playing.
Parks & Recreation Department Staff Reports - February 13, 2019 Page 6 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
12. Softball - We have recently collected results on a softball survey to help guide
the future of the program. With the addition of new fields, we now have a
little flexibility in how we operate. Tyler will likely work towards a similar
scheduling format as Volleyball. Certain leagues will be playing on certain days.
The results from the survey favor this change.
13. Spring Sports - Spring sports are starting to build. We have taken multiple
registrations for the Summer Fun Kickoff and Slow -pitch Softball. Spring
registrations will close in March; however, we have seen a large increase in
sign-ups already.
Parks & Recreation Department Staff Reports - February 13, 2019 Page 7 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
E-- IDIAN.11:-!--
January
28, 2019
Jessica West
President
Meridian Parks and Recreation Commission
33 East Broadway Avenue
Meridian, ID 83642
Dear President West:
Mayor Tammy de Weerd
City Council Members:
Joe Borlon Genesis Milam
Ty Palmer tutee Cavener
Treg Bernt Anne Little Roberts
1 am writing to the Meridian Parks and Recreation Commission to propose that a youth baseball
field in Fuller Park, presently known as Field #1, be named Charlie Rountree Field in honor of
Charlie Rountree. Charlie was instrumental in the development and operation of this park and the
baseball fields in several capacities making this naming one of the most deserved in the history
of our City.
Charlie is an Idaho native and has lived in Meridian for more than 40 years. He served three
terms (16 years) on the Meridian City Council and was its president for five of those years. Prior
to his initial election to the Meridian City Council in 1995, Charlie gave eight years of his time
to help guide Meridian's growth and development as a member of the Meridian Planning and
Zoning Commission.
1 feel this naming honor is appropriate and richly deserved as Charlie was instrumental in the
development and operation of Fuller Park as he sat on its governing body, the Western Ada
Recreation District Board of Directors, for just shy of 21 years. Also, as a Meridian City
Councilman, he helped to create Meridian's first Parks and Recreation Department and sat as the
first City Council liaison to the Meridian Parks Commission.
As important, Charlie was a baseball coach on the fields in Fuller Park and helped build and
maintain them as part of his service to the youth in the community. From removing rocks and
weeds from the field to developing youth in our community on the field, his impact in this park
and those who played there is immense.
In addition to his connection to this specific park as a coach, WARD board member, and City
Council member, Charlie is a longtime transportation expert in his professional career. He helped
advocate for significant local transportation projects such as the rebuild of the Meridian Road
Interchange, the building of the Locust Grove and Ten Mile Interchanges, and for needed work
on US 20/26. He is a past chair of the Valley Region Transit (VRT) Board and currently serves
Mayor's Office . 33 E Broadway Avenue, Meridian, ID 83642
Phone 208-888-4433 . Fax 208-884-8119 a www.meridiancity.org
Jessica West
Page 2
on the Community Planning Association (COMPASS) Board. Even after retirement, Charlie and
his wife Nancy continue to be heavily engaged in the community and are active supporters of
Meridian's burgeoning arts and culture scene.
Through his lengthy and diverse service to our community, and his impeccable reputation and
character, Charlie Rountree embodies the values and heritage of our community. His legacy of
vision and leadership would provide a lasting source of inspiration to the young athletes and their
family member who play ball at Puller Park for generations to come making him more than
deserving of this honor.
Thank you for considering this request.
Sincerely,
Tammy d eerd
Mayor