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2019 02-13Ci►�E IDIAN;--�- PARKS Et RECREATION COMMISSION REGULAR MEETING * AGENDA Meridian City Hall • Council Chambers 33 East Broadway Avenue, Meridian, Idaho Wednesday, February 13, 2019 • 5:30 PM Mission: The Meridian Parks Fr Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. Parks It Recreation Commission Meeting Agenda - February 13, 2019 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Approximate i Presenter Time 1. Roll -Call Attendance Rachel Myers 2 minutes — Jessica West, President — Jackson Jones Dom Gelsomino, vice President John Nesmith -_ Keith Bevan — Mike Pepin Jo Greer _ Creg Steele Michelle Jensen 2. Adoption of the Agenda Jessica West 2 minutes 3. Approval of the January 9, 2019 Regular Meeting Jessica West 2 minutes Minutes 4. Announcements a. Upcoming Events Shelly Houston 5 minutes 5. New Business 1.5 hours: a. ACHD Roadways to Bikeways Update Justin Lucas 30 minutes b. COMPASS Idaho Update Liisa Itkonen 30 minutes c. MPR Department Adult Sports Program Update Tyler Roberds 20 minutes d. Fuller Park Ball Fields Discussion n Action Item Mike Barton 10 minutes Parks It Recreation Commission Meeting Agenda - February 13, 2019 Page 1 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 6. Old Business 35 minutes: a. Meridian Pathways Network Map Amendment - Action Kim Warren 10 minutes Item b. Discovery Park Update Mike Barton 15 minutes c. Kleiner Park Bandshell Shade Update Mike Barton 10 minutes 7. Workshop -NONE 8. Staff Reports MPR Staff 15 minutes 9. Adjourn Jessica West 1 minute ATTACHMENTS: (1) 1-9-19 Regular Meeting Minutes (2) Staff Reports: Administration, Parks, and Recreation Divisions (3) Miscellaneous: Fuller Park Ball Field #1 Renaming Request NEXT REGULAR MEETING: MARCH 13, 2019 9 5:30 PM 2019 All -Commission Goals: 1. Support development of a connected pathway system across the City of Meridian, with the Five Mile Creek Pathway and the Rail -With - Trail Pathway as the top priorities. 2. Encourage coordination with the City of Eagle to connect to the Boise River Greenbelt and with neighboring communities for additional regional connections of our pathway systems. 3. Support construction and the grand opening of Discovery Park. 4. Support construction of a shade structure solution at the Kleiner Park bandshell. 5. Engage other task forces, commissions, entities, and agencies through workshops and other outreach for partnership opportunities. 6. Pursue improved tools and opportunities to engage citizens and stakeholders. 7. Support the planned improvements for bay 5 of the Homecourt. 8. Discuss progress on Goals and Objectives in the MPR Master Plan. 9. Continue to foster greater Commission involvement/presence in community events. 10. Hold workshops during Commission meetings to address current issues. 11. Participate in the partnership with the Meridian Arts Commission to add theming and identity reinforcing art at Champion Park and Renaissance Park. 12. Support the current efforts for ADA compliance repairs to ensure accessibility of Meridian's park system. Parks Cc Recreation Commission Meeting Agenda - February 13, 2019 Page 2 of 2 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. have the entire list certified as complete. They are way ahead of schedule. Right now the budget is looking good. The same architect that did the report for all the parks has been given the go-ahead to audit Fuller Park as a separate project. There is some budget money to begin working on Fuller. MPR Recreation Manager Colin Moss reported on the following: • Park Shelter Reservations - We will begin taking shelter reservations on February 1, 2019. This will be the first day the Department will take reservations for Fuller Park. • Concert Series - They have been doing a lot of work on this event. Staff had meetings with the Arts Commission and the Mayor's office regarding Concerts on Broadway and potentially combining those. Concerts on Broadway will be moved to the fall starting this year and will continue to be held on Saturdays but will start earlier in the day. In conjunction with this, the Department is working on an "Alive After Five" style concert series where it would be an after -work, weekday concert series held in June and July out front of City Hall --starting around 5:00 or 5:30 p.m. Staff is working through many logistics and brainstorming names. • Farmers Market - The Main Street Market will expand in dates from April to October 2019, overlapping with the Concerts on Broadway dates. The footprint will include all of Broadway—from Meridian Road to Main Street—as well as the front City Hall parking lot. 9. Adjourn Commission President Jessica West entertained a motion to adjourn the meeting. Commissioner Creg Steele moved to adjourn. Commissioner Keith Bevan seconded. The vote was unanimous and in favor of the motion. There being no further business, the meeting adjourned at approximately 7:09 p.m. (AUDIO Et VIDEO ON FILE OF THESE PROCEEDINGS) APPROVED: t DATE Attachments: 1) PowerPoint Presentation: Meridian Parks Et Recreation Department Classes Et Camps Update (6 pages) 2) PowerPoint Presentation: Pathways Priorities 2019 (4 pages) Parks Fr Recreation Commission Meeting Minutes - January 9, 2019 Page 7 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting. (��E IDIANIZC-- �J PARKS Ft RECREATION COMMISSION REGULAR MEETING • MINUTES Meridian City Hall Council Chambers 33 E. Broadway Avenue, Meridian, Idaho Wednesday, February 13, 2019e 5:30 p.m. The Meridian Parks It Recreation Commission Is a volunteer citizens' group that is created and empowered to advise the City on Issues relating to park facilities and recreation programs of the City. Their mission Is to gather input from staff and other qualified personnel on Issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. 1. Roll -Call Attendance Commission President Jessica West called the meeting to order at approximately 5:3B p.m. MPR Administrative Assistant II Rachel Myers took roll -call attendance as follows: X Jessica West, President 0 Jackson Jones X Dom Gelsomino, Vice President X John Nesmith X Keith Bevan" X Mike Pepin 0 Jo Greer X Creg Steele X Michelle Jensen' 'arrived at approximately 5:43 p.m. "arrived at approxlmatety 5:47 p.m. Others present were: City Council Liaison Genesis Milam; MPR Department staff—Parks Superintendent Mike Barton, Recreation Manager Colin Moss, Pathways Project Manager Kim Warren, Recreation Coordinator Tyler Roberds, Et Marketing Coordinator Shelly Houston; Deputy City Attorney Emily Kane; ACHD Planning ft Programming Manager Justin Lucas; Et Community Planning Association of Southwest Idaho (COMPASS) Principal Planner Lissa ltkonen. 2. Adoption of the Agenda Commission President Jessica west entertained a motion to approve the agenda as presented. Commissioner Creg Steele moved to approve the agenda. Commission Vice President Dom Gelsomino seconded. All were in favor of the motion. 3. Approval of the January 9, 2099 Regular Meeting Minutes Commission President Jessica West entertained a motion to adopt the minutes as presented. Commission Vice President Dom Gelsomino moved to approve the minutes. Commissioner Creg Steele seconded. All were in favor of the motion. Parks & Recreation Commission Meeting Minutes - February 13, 2019 Page 1 of 7 Persons desiring accommodatian for disabilities related to documents andlor hearings: Please contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting. Meridian Parks and Recreation Commission Meeting Agenda April 17, 2019 — Page 4 of 67 4. Announcements a. Upcoming Events - Shelly Houston MPR Marketing Coordinator Shelly Houston handed out a calendar of upcoming events and touched on a few of them. The flyer is attached to these meeting minutes. 5. New Business a. ACHD Roadways to Bikeways Update - Justin Lucas Justin Lucas, who is the Planning ft Programming Manager with the Ada County Highway District, presented a summary, via a PowerPoint, about their Bike Master Plan and some of the advancements ACHD is making in bicycle planning in Meridian and across Ada County. This plan was originally adopted in 2009 but was then updated in 2017-2018. Copies of his slide handouts are attached to these meeting minutes. MPR Commission Feedback: Creg Steele - Will bicycle lanes be added along 81' Street? They will probably leave the existing sidewalks in place. There is parking allowed on 81h Street. As an example at other locations, they have been adding more signage, sharrow markings directly on the roadway, branding the bikeways, and doing some community outreach to let people know. They will probably do the some for 81r, Street. Is ACHD networking with surrounding cities to identify pathways, work with HAWK signals, etc.? Absolutely. The connections into the pathway network that the City is developing are critical. How is ACHD taking into account the new pathways, such as the one that comes in front of Sawtooth Middle School? ACHD will be changing Linder Road, and there is a HAWK signal. Is ACHD making adjustments to get back to Ustick? This corridor is under construction. ACHD will be building and widening this section now. This was designed several years ago, which will have five -foot -wide bike lanes on the Linder corridor. They will potentially add two HAWK signals on that corridor when they widen it; the crossings are included in the project. ACHD installed a temporary pathway leading to Sawtooth Middle School. In addition to the five -foot -wide bike lane, a seven -foot -wide sidewalk will be constructed on Linder Road connecting to the middle school. Near the Bud Porter Pathway, where it comes in from the park, this is a squeeze point because of the canal. Will ACHD pipe the canal? This section of Linder has not been decided at this point. There are a couple of spots that are really difficult to work with, because the canal sits so far below the roadway. There will be some significant planning and engineering work to figure out what to do there. Dom Gelsomino - If any, what impact does the rate of growth of Meridian have on the bike facility matrix noted in Justin's PowerPoint in the short and long run? With growth comes traffic and volume on the streets. Streets that are now comfortable, potentially for a cyclist, over time, as those streets need to be widened or they become more congested, could become more uncomfortable in the future. When ACHD is planning for facilities, at least through a major Parks 8 Recreation Commission Meeting Minutes - February 13, 2019 Page 2 of 7 Persons desiring accommodation for disabilities related to documents andfor hearings: Please contact the City Clerk's Office at 888.4433 at least 48 hours prior to the meeting. Meridian Parks and Recreation Commission Meeting Agenda April 17, 2019 — Page 6 of 67 capital project, they are actually looking at the future and designing the ultimate solution for the future, rather than current conditions. When projecting the rate of growth, expansion, and any updates that need to happen to the streets, will there be a bigger fiscal impact, as far as having to update sections where the buffer or bike lane needs to be added? The biggest Impact from some of the facilities is the space required to Install them. Any time width or separation is added, distance is added, which is right-of-way for ACHD—land they have to purchase to then provide those facilities within the Row. Jessica West - Regarding the intersection of Chinden and Locust Grove potentially connecting to the greenbelt, is there a projected timeline for construction on both the north and south sides? They are working with ITD on the intersection of Chinden and Locust Grove on the south side. This project will be completed as part of the widening of Chinden Blvd. For the remaining segments, they will connect down to the existing sidewalk. But the bike facilities on that specific corridor will not yet be installed until they widen the section of Locust Grove. The north side is primarily done. Chinden is under the jurisdiction of ITD. The City of Meridian has worked closely with ITD to ensure that there is a multi -use pathway planned for the entire Chinden corridor. b. COMPASS Idaho Update - Liisa Itkonen Liisa Itkonen, Principal Planner with COMPASS, presented a PowerPoint update about what COMPASS is and what it does, Communities in Motion 2D40 2.0, bicycle and pedestrian planning, Rails -With -Trails, and other projects. Copies of her slide handouts are attached to these meeting minutes. She also handed out brochure copies: Communities in Motion 2040 Executive Summary - Regional Long -Range Transportation Plan (Ada and Canyon Counties, Idaho 2018). MPR Commission Feedback: • Jessica West - So being one of the fastest growing cities in America, she was surprised Meridian does not have more bicycle/pedestrian counters. Meridian only had a few counters noted in Liisa's presentation; however, surrounding cities had more. Why? This is a resource issue. COMPASS has a list of permanent counter locations they would like to have. They are going after grants and putting these requests to their budget every year In hopes of getting more counters. However, portable counters could be requested for any location and any length of time by completing an online form found on their website. • Dom Gelsomino - Has a similar plan (Regional Long -Range Transportation Plan for 2040) ever been "test driven" in any other city that could demographically be similar to Meridian or Ada County? Yes. Any area, once they grow to be above 50,000 people, will produce a plan like this one. For example: Where the Treasure Valley is now is where Salt Lake City was approximately 20 years ago. Has funding for a transit project ever been introduced in the Transportation Committee in the legislature? What kind of pushback, if any, is COMPASS getting at the state level that Liisa has noticed and why? Currently, Idaho is one of two states that does not allow local option taxing authority, which Is one of COMPASS' legislative priorities. There have been proposals and efforts to get that kind of legislation through. Parks Cc Recreation Commission Meeting Minutes - February 13, 2019 Page 3 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Meridian Parks and Recreation Commission Meeting Agenda April 17, 2019 — Page 6 of 67 c. MPR Department Adult Sports Program Update - Tyler Roberds MPR Recreation Coordinator Tyler Roberds presented an update about the MPR Department's Adult Sports programs in the form of a PowerPoint presentation. Copies of his slide handouts are attached to these meeting minutes. MPR Commission Feedback: • Michelle Jensen - She liked the look of the new logo this year. The quality of the new softball league shirts are a huge hit. Being a part of the softball community, people feel like they are special, like this was something they really achieved. People are wearing the shirts. Great job! Tyler really improved the program. • Colin Moss - He noted Tyler has done a great job for the MPR Department over the last couple of years with regard to basketball officiating, the increase in teams—since he came on board with the City—and the overall quality of the programs. • Kim Warren - Having her office cubicle adjacent to Tyler's she noted he has a lot of skills, range, and really good customer service in situations. d. Fuller Park Bail Fields Discussion - Action Item - Mike Barton MPR Parks Superintendent Mike Barton presented a PowerPoint regarding the request from Mayor Tammy de Weerd to name ball field #1 in Fuller Park in honor of former Councilmember Charlie Rountree. Copies of his slide handouts and letter from the Mayor are attached to these meeting minutes. Commission Vice President Dom Gelsomino motioned to recommend to City Council for approval the naming of field #1 in Fuller Park after Charlie Rountree. Commissioner Creg Steele seconded. All were in favor of the motion. It is the intention of the MPR Department to do something nice at the field, either a bronze plaque or something that is visible and the community can recognize that the field is named after Charlie. 6. Old Business a. Meridian Pathways Network Map Amendment - Action Item - Kim Warren MPR Pathways Project Manager Kim Warren presented a PowerPoint regarding the proposed Meridian Pathways Map Amendments for 2019. Copies of her slide handouts are attached to these meeting minutes. Commissioner Creg Steele motioned to approve the Meridian Parks Et Recreation Commission Resolution Amending the Meridian Pathways Network Map as presented. Commissioner John Nesmith seconded. All were in favor of the motion. The MPR Commission resolution will be brought forward to Council for their formal approval via Council resolution. A copy of the approved Meridian Pathway Map resolution of the MPR Commission is attached to these meeting minutes. b. Discovery Park Update - Mike Barton MPR Parks Superintendent Mike Barton gave a PowerPoint about construction progress at Discovery Park for phase 1. Copies of his slide handouts are attached to these meeting minutes. Parks rt Recreation Commission Meeting Minutes - February 13, 2019 Page 4 of 7 Persons desiring accommodation for disabilities related to documents acrd/or hearings: Please contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting. Meridian Parks and Recreation Commission Meeting Agenda April 17, 2019 — Page 7 of 67 MPR Commission Feedback: • Dom Gelsomino - Will the dog park be fenced off? Yes. He suggested adding hand sanitizer stations at the dog park. • Greg Steele - He recommended treating/sealing the log that will be used at the sand/water play area to protect it from water damage/rot. Will the park entrance art/signs be labeled as a Meridian park? Yes. He supported the idea of picnic shelter rooftop colors or names, versus labeled numbers. When will the park be opened? Even though the softball fields are nearly complete, the rest of the park is an active construction site. After phase 1 construction is complete, the grass seed will go down and then has to be established before we let people in the park. He is thinking mid-July 2019, weather dependent. Has MPR staff heard anything more about when the Williams Gas Pipeline will be replaced? The last time Mike spoke with a rep, they have a regulatory requirement as population encroaches on their easements. They have two years to complete an evaluation of the condition of the pipeline, at which time they will determine if they need to replace it or if it is okay the way it is. There is not an imminent replacement, which is different from everything MPR staff has heard in the past. Once the park opens, they have two years to complete their report. • Jessica West - Will there be seating and plenty of places to sit, including the use of boulders? Yes. There are tree boxes in the concrete for shade and then boulders will be randomly placed throughout the designated areas around the splash pad, etc. Will all the picnic shelters be reservable? Yes, with the exception of the two located at the dog park. So will the shade around the play areas be trees? Yes. • Michelle Jensen - Will there be shade at the softball complex? Yes, at the dugouts. How is staff doing with the budget? The MPR Department received great bids. Right now, they are under budget. They have gotten past all of the unknowns. Now staff is just waiting on good weather and getting to the finish line. • John Nesmith - Has MPR staff thought about naming other shelters in parks? Yes. c. Kleiner Park Bandshell Shade Update - Mike Barton MPR Parks Superintendent Mike Barton presented a PowerPoint update regarding the bandshell shade in Julius M. Kleiner Memorial Park. Copies of his slide handouts are attached to these meeting minutes. MPR Commission Feedback: • Dom Gelsomino - He expressed it is a wonderful idea, and he is excited to see the new shade structure, once construction is complete. Has Mike heard of any potential opposition to the aesthetic look of the shade cloth with its almost abstract geometric shape, versus the rounded shape of the bandshell itself? No. Parks It Recreation Commission Meeting Minutes - February 13, 2019 Page 5 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4133 at least 48 hours prior to the meeting. Meridian Parks and Recreation Commission Meeting Agenda April 17, 2019 — Page 8 of 67 7. Workshop - NONE 8. Staff Reports MPR Recreation Manager Colin Moss reported on the following: • Alcohol Permits - He gave a presentation last month, and the MPR Commission recommended the Department's proposal to City Council. He went to City Council the following week, and they approved the proposed Code update. Alcohol permits are no longer with the MPR Department. MPR staff members are excited about this change and the ability of not having to go through the alcohol permit process anymore and gain some efficiencies in the MPR Department. • Homecourt By 5 - MPR staff is moving right along on this project. The architect is working on construction documents presently. They had some budgeting challenges and had to simplify the front desk area. They were not able to move the vestibule outside of the building like they had originally hoped; it will have to stay where it is at. They are still on track to have everything done in the summertime window of 2019—before scheduled tournaments in May and the beginning of October. • Summer Camn Coordinator - The MPR Department's Summer Camp Coordinator started yesterday. Jenna Fletcher is the newest member to the team. Staff members are super -excited to have her. She comes to the City from Nampa Parks Et Recreation where she was a full-time staff member. She recently had a baby. She and her husband live in Meridian, so they, as a family, decided that she was just going to work part-time. It worked better for her schedule; she wanted to be at home more. MPR staff already knows Jenna from conferences, and Jake Garro used to work with her at Nampa Parks ft Recreation. • Concert Series - Some dates and times have been identified for the concert series, which will be held at the Meridian City Hall Plaza -three Thursdays in June and three Thursdays in July. The contract with the event producers is being finalized (the same group doing the Main Street Market). The tentative name will be "Main Street Live." • First Day of Shelter Reservations - The first day for picnic shelter reservations was February 1, 2019. It was a great day in that it was not very busy. To drive more people online, online shelter reservations opened at midnight. Before the offices opened for the day at 8 a.m., they already had 17 shelter reservations. MPR Parks Superintendent Mike Barton reported on the following: • Kleiner Park Fishing Dock - The Mayor's Senior Advisory Council has a participatory budget amount of money that they work on every year and a participatory project for this year. It was talked about maybe adding a fishing dock at Kleiner Park for ADA access and to expand fishing opportunities to people with mobility issues. MPR staff is looking at a spot by the south pond over by the Senior Center. There would be a ramp and sidewalk; it would be a floating dock. The seniors will present this topic to the MPR Commission next month. 9. Adjourn Commissioner Creg Steele motioned to adjourn. Commission Vice President Dom Gelsomino seconded. The vote was unanimous and in favor of the motion. There being no further business, the meeting adjourned at approximately 8:01 p.m. Parks rr Recreation Commission Meeting Mfnutes - February 13, 2019 Page 6 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at feast 46 hours prior to the meeting. Meridian Parks and Recreation Commission Meeting Agenda April 17, 2019 — Page 9 of 67 (AUDIO Et VIDEO ON FILE OF THESE PROCEEDINGS) APPROVED: DATE DOM ! EM CE PRESIDENT / rem 1f Flyer: City of Meridian Upcoming Events (1 page) 2) PowerPoint Presentation: ACRD Bike Master Plan (5 pages) 3) PowerPoint Presentation: COMPASS Update (14 pages) 4) PowerPoint Presentation: MPR Dept. Adult Sports Year in Review (4 pages) 5) PowerPoint Presentation: Fuller Park Ball Field #1 Naming Request (3 pages) b) Letter from Mayor (dated 1128/19): Fuller Park Ball Field #1 Naming Request (2 Pages) 7) PowerPoint Presentation: Pathways Map Amendment 2019 (7 pages) 8) MPR Commission Resolution: Meridian Pathway Map 9) PowerPoint Presentation: Discovery Park Construction Update (11 pages) 10) PowerPoint Presentation: Kleiner Park Bandshell Shade Update (5 pages) Parks rr Recreation Commission Meeting Minutes - February 13, 2019 Page 7 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Meridian Parks and Recreation Commission Meeting Agenda April 17, 2019 — Page 10 of 67 Classes & Camps Update Meridian Parks and Recreation Department Revenue History 5(}{l(lll 798.59 I.y20I:1 I Y2010 1 Y--[) 17 1) 2{}15 Revenue Breakdown 58,206.00_ FY2018 518,200.00 CIa�S��s loci $93,703.00 $143,6$9.59 OLItdM)1-.ALi%entury Camp Sports Cimp Camp Mer--IDA--Moo Revenue for each site I�itirur��rc S37,30I.00 $26,314.00 Sir na I'I nu'nt Irt' $30,088.00 f:lrmrnt�lI 2018 Summer Camp Rev/Exp -ti E=�p(�ntic,5 Summer Camps — 3 Year History 100,000.00 �,ylI.ODU.00 SSl1,DUU,(l(] SiU,U[)l)-lIU 540,00x0-00 �;30,lli]t1.110 S3[l (1{}l) (lll S10,0(}0Up SU.UU ('amp MLT- Outtl(u,r I_t't", PIM JDA -MOO ALlVUlltLJ0 �';pUItS Camp Camp o a — �bU,llUl?.11O�— S40,000.00 S?U,Ut}(}.OU _ _y :i(1.{)U til`` 41 4�♦ �/y -ti E=�p(�ntic,5 Summer Camps — 3 Year History 100,000.00 �,ylI.ODU.00 SSl1,DUU,(l(] SiU,U[)l)-lIU 540,00x0-00 �;30,lli]t1.110 S3[l (1{}l) (lll S10,0(}0Up SU.UU ('amp MLT- Outtl(u,r I_t't", PIM JDA -MOO ALlVUlltLJ0 �';pUItS Camp Camp Community Ed Classes Youth Classes: ['rest hnnl I -)a IICO, I Sa l lr I, 'III rn III r IIg & Chrrr K;d', Ctntktnh Classy', LarrOSsO 0,1111[), & Chntcs Martial AI IL, Y,ou III Art "I hralor Golf t_rtisnnti —Summer 'I1,11nis Lcsxms—5urnnwr Art Cony,;-5umnicr Lrgu Carnp, — Sumnu r Cfultlrrn"s'CFtu 1wr Campti - Su wnwr - MfIRCramps- Sununu Adult Classes: 1 kln;a G(I"Itlt` 1 overnt'rnl Slrcich Lntt':lrt f'ntntirt 1'rrklrboll Sonitrr D.ivlrips Lint' Rillcfnh WritIM' Class Gult I t�s5ctrts—Sunrnt�'r I nrutiLt'sutns-5trtnutcr l�'t'llnt sti 2t Nulrilictn 0j,"'t', f urniturd lu�,lttratiwt Activity Guide Released 3 time a year I ,ill GuitlC - Rt'It;,IS d mini AtIOLI-4, Clay ,,(,ti Svplembur - Dtf CL' bff M11tQrj5prin„ Gu Me - 1\4'11.!J't'tl mtt] DOVIII b01. Jitnu,irt - \l.t%' `;utzllnt'r GtIiri.' - R010,75t.'d mit] April. Cl,1',,Q : 11111 L' -A u t,,L]-,t Urn 9,m ]Ilam E ]+m 71pm 1Pm 2Pm 1pm 14m 8,+ nP-v MCC — Fall 2018 Meridian Community Center- Availabllity p mwnmr n.�nw., 101r 1-0— a1— MCC - sinter/Spring 2018 Merid[an Community Center- Availability . Pm Pm Som lam 10am Ilam lap,• 1pm 2pm Spm 4pm Spm 6pm 7Pm !Pm MCC — Summer 2018 Mc,W[an r—m—ity CenSC, - AwIla6illty PATHWAYS PRIORITIES 2019 PATHWAYS PRIORITIES - 2019 SYSTEM BUILDOUT AND CONS'T'RUCTION PROJECTS f. Complete James Court Sidewalk Widening 2 Enhance FaIrWwwAvenue Connection 3. Design and Coordination of Ten MRe Road Trallheed 4. Design of Segment D Pathway Segment • Ten Mile to Blackcat S. Advance Rall With Trail Pathway projects— Locally and Regionally 6. Continue working to Canned Meridien to the Bolsa River Greenbelt 7. Complete Lamp-Larkwood Pathway B. Improve Pathway System Signage PLANNING TOOLS t PROCESS IMPROVEMENTS 5. FinaBu Updates and Improvements to GIS Pathways Map • 20. Create Pathways Infamustdon'Cut Sheets' 1/9/2019 1/9/2019 NOW, THEREFORE, BE IT RESOLVED BYTHE PARKS AND RECREATION COMMISSION OF THE CITY OF MERIDIAN, IDAHO, AS FOLLOWS: Section I. Thu _CEV 5�ou.ld. uiidertal:e.tlle frallou;ing activities relative to Pathways. n? I gtt; i 7 } #i °t {Tt nib I appear in no particular order and shall be accomplished as soon as resources and/or opportunities become available. These items shall reflect a higher general priority than Planning Tools and Pr(wois Improvement Priorities (Items 9-10) u Om 010� • ecure easements an .agreements as necessary Cor project right-of- way Update construction plans and obtain permits necessary for project bidding and construction Project Implementation by end of 2019 construction season, pending procurement of casements ttta t tt> t. sett 2 t $ w" WX4 X�r%9i • Complete preliminary survey and site study to determine right-of- way acquisition that may be required, if any • Coordinate with ACRD and obtain preliminary project approval Request budget amendment, if appropriate Target project construction in 2020 • Finalize cost share agreement with ACHD and provide ongoing design coordination for trailhead infrastructure elements • Hire landscape architectural consultant to design final plan that includes amenities to be provided by City of Meridian • Finalize design and construction documents to be bid -ready in 2020 1/9/2019 41 Qbitt M;9V utScgFncut DPhthwar ;} 1t Fog prl pf$ai,av�s zip !1xft4V f' orn TenWki cuW to Blacks.Wr • Determine funding source for this work • Coordinate alignment with public works (WWTP) • Determine timeline for implementation (funding source dependent) and begin, if applicable S Gc� AcILt�i: ], tFt-'tel � � �•� k il Rd6�iu�i��ii�"+ • Acquisition of property (process initiated early 2018) to secure right-of- way for local rail -with -trail project • Determine funding source (federal or local) and associated project design requirements for above + Update and amend design documents as necessary • Support Rail -With -Trail Workgroup efforts towards advancing progress on Regional Rail -With -Trail Pathway 0 • Support interagency coordination efforts for regional connectivity via FACTS group and others • Coordinate with ACHD, City of Eagle, and others, on improvements to Locust Grove and Linder Roads AN I} — a �i �; ���i lig ilr7fa Fi�1.i 3i " , {;oats L tktk 0 .....t�^t�.... �wAg;ir e�u.E.� s.l. � � � �;I I!��I� �!;�INJ • Bid and complete pathway paving in 2019 • For greater pathway system visibility, identification, and wayfinding • Consider innovative approaches to wayfinding, such as pavement marking 1/9/2019 9. Goal: Finalize updates and revisions to GIS pathways map layer • Include updates, additions, and alignment changes since adoption of previous pathways layer in 2017 • Include pathways along state highways • Add map data for eventual ability to highlight specific pathways and pathway loops 10. Goal: Create pathways information `cut sheets' to enhance online communication relative to • Pathway Master Plan Requirements • Easement dedication process • Interaction with Master Pathway Agreement and relevant Irrigation District(s) (::E IDIAN�- PARKS 8t RECREATION DEPARTMENT STAFF REPORTS February 13, 2019 Administration Division Parks Et Recreation Director's Report: STEVE SIDDOWAY (Please note, a verbal report will be provided at the February 13, 2019 MPR Commission Meeting.) Parks Division Parks Superintendent Report: MIKE BARTON (Please note, a verbal report will be provided at the February 13, 2019 MPR Commission Meeting.) Pathways Proiect Manager's Report: KIM WARREN 1. Rail -With -Trail - Staff will meet with the RWT Workgroup to review proposals for the Conceptual and Cost Study. Two consultants submitted proposals. Alta Planning + Design (altaplannin .�) was selected unanimously. Parks 8 Recreation Department Staff Reports - February 13, 2019 Page 1 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings. Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 2. James Court - There is continued coordination of easement approvals. One owner (in California) has the latest revised version of the easement documents and will notarize and send as soon as possible. MPR staff worked with legal to review proposed changes to the second easement and submit a revised version to the owner. The third easement is still pending. I Five Mile Creek Trailhead at Ten Mile Road - The City has submitted all cost share information (items and quantities) for this project to ACHD. County attorneys are reviewing the agreement currently. We expect to receive a final draft of the cost share agreement anytime. Staff will meet with an LA consultant this week to discuss the trailhead project and develop a task order for design work not included in the cost share agreement. 4. Segment D - Five Mile Creek Pathway - The City sent a formal request to COMPASS to withdraw this project from the TAP funding program. This will allow for more flexibility with design (no need to meet federal requirements) and timing of project implementation. 5. Five Mile Creek Pathway Connection, Fairview Avenue - The crew conducted a site evaluation and documentation of existing conditions. Also, ongoing coordination with idaho Power and other groundwork is needed for relocation of utilities and other existing elements in the proposed pathway expansion area. 6. Pine Avenue Rest Stop - Staff drafted a CAD concept for the rest stop based on ideas discussed in the staff charrette. We are working with ACHD to obtain a license agreement/ obtain permission to construct within their easement. 7. Mapping - Staff worked with Community Development to integrate pathways updates from the last year, as well as changes and ideas that came out of the pathways workshop. Pathways are now shown along state highways and north of the 1-84 corridor through the city. The Rail -With -Trail route has been revised to reflect the formal crossing study (completed earlier) and eliminate redundancies. This data has been integrated with Community Development's pedestrian/sidewalk/connectivity layer, which gives us the ability to analyze for a number of variables, including walkability. 8. Ongoing Coordination and Review - Staff continues to attend review meetings for projects proposed for development, review plans for active projects, and issue conditions of approval. We met twice with the City Comprehensive Plan Open Space Committee to provide input from the parks and pathways side. I Parks 1} Recreation Department Staff Reports - February 13, 2019 Page 2 of 7 Persons desiring accommodation for disabilities related to documents andl or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. continue to attend bi-weekly Streetscape and Community Character meetings, and monthly FACTS meetings at COMPASS. City Arborist's Report: ELROY HUFF 1. Water Play Log for Discovery Park - We looked around and found a big log cut from a local tree company. The log has been cut, and it is being shaped and carved into a water play feature. We may have good photos for next month's Commission meeting. 2. Tree City USA Growth Award Application 2018 - The application has been submitted. This application is for the eighth year in a row. 3. Arboretum Needs for 2019 -1 have been looking for new specimen trees this winter to add to the arboretum in Kleiner Park. Hopefully, we will have ten new ones this spring. 4. Fuller Park - This newly -acquired park has roughly 215 trees. After last month's tree removals, we are now getting ready to remove some stumps and plant new trees this spring. There are also some trees with dead wood in them that need to be removed over the next few weeks as well. Recreation Division Recreation Manager's Report: COLIN MOSS 1. Alcohol Permits - The week after our alcohol permit discussion at the Commission meeting last month, Council approved the Commission's recommended ordinance change. Alcohol permits no longer exist, and we worked toward revamping the shelter reservation process to reflect the change. 2. Concessions RFPs - We are currently accepting proposals for concessions opportunities at Settlers, Storey, Tully, and Bear Creek. Discovery Park will be the newest addition to our concessions stands, and we will probably put that out to bid around May. Parks a Recreation Department Staff Reports - February 13, 2019 Page 3 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 3. Downtown Concert Series - The downtown concert series has some finalized dates (June 13, 20, 27 and July 11, 18, 25) and a tentative name: Main Street Live. More details coming. 4. 2019 Park Reservations - Shelter Reservations opened for the season on February 1. Last year, for our first year of online reservations, we opened the online portal at 8 a.m., the same time that our office opened. This year, we opened the online portal at midnight, hoping to drive the early birds online. Before we opened for the day at 8 a.m., 17 reservations had already been completed online, including five within a few minutes of midnight. We finished the day with a total of 54 shelter reservations, 38 of which took place online. 5. Special Events - We are up to a total of 50 special events on the calendar for 2019. Several have been booked just in the last couple of weeks. A couple more just haven't confirmed their date so the number will continue to rise. Homecourt Facility Manager's Report: GARRETT WHITE 1. Scheduling -The primary users are still Hoop Dreams, Elite Sports, Ignite Sports, Pickleball, Noonball, and our adult Volleyball and Basketball leagues. The only tournament scheduled this month is the Whiffle Ball Tournament on February 16. Elite Basketball will finish in February, but Legacy Volleyball will take their court space. 2. Staffing - I am still in the process of hiring one more Homecourt Specialist. am also exploring other options on staffing Homecourt appropriately. I have created a checklist for staff to complete over the weekends. 3. Projects: • Homecourt Renovations - We are finalizing the plans for the renovations; they will be put out to bid soon. • Roof Leak on Court 1 - We are trying to fix the roof leak on Court 1, but it has been too wet to repair or there has been too much ice/snow. This should be repaired on the next dry day. 4. Invoicing - I have sent out all invoices for the month of February and will be sending out March invoices soon. Parks i} Recreation Department Staff Reports - February 13, 2019 Page a of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 5. Day Pass/Monthly Memberships - Weekly, I have been removing members that have ended their monthly membership in Rec 1. We still average close to 180 members each month. 6. IRPA -We have sent out and emailed a letter to all past vendors with all the information needed for the Idaho Recreation Et Park Association Conference. We are hoping to get at least 20 vendors registered for the conference this year. I have made several calls to vendors to make sure they are not left out. We have had good response from the calls I have made. 7. AED Inspections - I am working with our Fire Department to get all of our AEDs inspected and up-to-date. Recreation Coordinators' Report: JAKE GARRO, RENEE WHITE & TYLER ROBERDS 1. Summer Day Camp Coordinator - Our Summer Day Camp Coordinator position has been filled by Jenna Fletcher. Jenna comes to Meridian Parks and Recreation from the Nampa Recreation Department where she has a tremendous amount of experience running summer day camps and day trips for active seniors. Jenna will begin her duties on Monday, February 11. 2. 2019 Summer Camps - Jake is currently in the process of organizing our Camp Mer -IDA -Moo Summer Day Camp, Outdoor Adventure Camp, and Let's Play Sports Camp. This summer our camps will kick off the week of June 10 and conclude August 9. All summer camps will be made available for registration in the Summer Activity Guide. 3. 2019 McCall Winter Carnival - On Friday, January 25, we ventured to McCall to take in the 2019 McCall Winter Carnival. Thirty-nine active seniors enjoyed lunch on their own in McCall, shopping in the local shops, and meandering around town taking in the ice sculptures. 4. 2019 Winter Spring Classes - Jake is overseeing enrollment numbers of classes that are being offered in our activity guide. Our enrollments are increasing. Our instructors are doing an excellent job of teaching their classes. 5. 2019 Summer Activity Guide - A call for activity proposals was sent out to instructors on Friday, February 1. Our Summer Activity Guide will be released on Friday, April 12 with summer registration beginning that day as well. Summer classes are set to begin on June 3. 6. Renee is doing lot of reaching out to last year's sponsors to get feedback and secure their participation in the 2019 Meridian Park and Recreation events. Parks @ Recreation Department Staff Reports - February 13, 2019 Page 5 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Winter is a great time to step back and look at where events can be improved. Renee is making changes to the class formats for Unplug and Be Outside, securing games and prizes for movie night trivia, and developing a new Ruff Row, Dog centric area for the Community Block Party. As always, Renee welcomes your thoughts, suggestions, and feedback regarding our events. 7. CableONE Movie Night in Meridian - The 2019 season includes 11 movie dates; 10 are new releases, and one is a Disney favorite. The schedule is currently visible on our website if you are curious. Our season sponsors—Mountain America Credit Union and Saint Alphonsus—are both returning, so Renee's focus is now on the single -night sponsorship positions until those spots are filled. 8. Unplug 8: Be Outside - The new timeframe for last year was a huge success, so we will again be hosting the event the first week of May, Saturday May 4 - Saturday, May 11. The kickoff last year drew more than 2,000 participants, so Renee is excited to add more sports, arts and recreation activities for kids, adults, and families to keep them unplugged and get them outside! 9. Mayor's Youth Advisory Council (MYAC) - The Teen Activities Committee (TAC) continues to be busy, although our latest sledding event had to be postponed twice because of rain. Our Valentine's Day part is next week. This year's TAC leaders are organized, which means we get to do more and have fun while doing it. Save these dates: Saturday, June 8 - Gene Kleiner Day Thursday, July 4 - Independence Day Thursday, October 24 - Trunk or Treat Friday, December 6 - Winter Lights Parade 10. Basketball Officials - The implementation of City -employed basketball officials has gone well. The individuals that were hired have investment within the program. They have quickly learned how to officiate as well. The product we are creating is going in the right direction. During the summer, Tyler will likely hire 1-2 more officials. 11. Winter Sports - Winter sports are a little under half way complete. With the addition of the new scheduling policy, we have seen a dramatic decrease in reschedule requests. Teams were initially frustrated with the change, but they are now seeing the benefits. Teams have a much better idea of when they will be playing. Parks & Recreation Department Staff Reports - February 13, 2019 Page 6 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 12. Softball - We have recently collected results on a softball survey to help guide the future of the program. With the addition of new fields, we now have a little flexibility in how we operate. Tyler will likely work towards a similar scheduling format as Volleyball. Certain leagues will be playing on certain days. The results from the survey favor this change. 13. Spring Sports - Spring sports are starting to build. We have taken multiple registrations for the Summer Fun Kickoff and Slow -pitch Softball. Spring registrations will close in March; however, we have seen a large increase in sign-ups already. Parks & Recreation Department Staff Reports - February 13, 2019 Page 7 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. E-- IDIAN.11:-!-- January 28, 2019 Jessica West President Meridian Parks and Recreation Commission 33 East Broadway Avenue Meridian, ID 83642 Dear President West: Mayor Tammy de Weerd City Council Members: Joe Borlon Genesis Milam Ty Palmer tutee Cavener Treg Bernt Anne Little Roberts 1 am writing to the Meridian Parks and Recreation Commission to propose that a youth baseball field in Fuller Park, presently known as Field #1, be named Charlie Rountree Field in honor of Charlie Rountree. Charlie was instrumental in the development and operation of this park and the baseball fields in several capacities making this naming one of the most deserved in the history of our City. Charlie is an Idaho native and has lived in Meridian for more than 40 years. He served three terms (16 years) on the Meridian City Council and was its president for five of those years. Prior to his initial election to the Meridian City Council in 1995, Charlie gave eight years of his time to help guide Meridian's growth and development as a member of the Meridian Planning and Zoning Commission. 1 feel this naming honor is appropriate and richly deserved as Charlie was instrumental in the development and operation of Fuller Park as he sat on its governing body, the Western Ada Recreation District Board of Directors, for just shy of 21 years. Also, as a Meridian City Councilman, he helped to create Meridian's first Parks and Recreation Department and sat as the first City Council liaison to the Meridian Parks Commission. As important, Charlie was a baseball coach on the fields in Fuller Park and helped build and maintain them as part of his service to the youth in the community. From removing rocks and weeds from the field to developing youth in our community on the field, his impact in this park and those who played there is immense. In addition to his connection to this specific park as a coach, WARD board member, and City Council member, Charlie is a longtime transportation expert in his professional career. He helped advocate for significant local transportation projects such as the rebuild of the Meridian Road Interchange, the building of the Locust Grove and Ten Mile Interchanges, and for needed work on US 20/26. He is a past chair of the Valley Region Transit (VRT) Board and currently serves Mayor's Office . 33 E Broadway Avenue, Meridian, ID 83642 Phone 208-888-4433 . Fax 208-884-8119 a www.meridiancity.org Jessica West Page 2 on the Community Planning Association (COMPASS) Board. Even after retirement, Charlie and his wife Nancy continue to be heavily engaged in the community and are active supporters of Meridian's burgeoning arts and culture scene. Through his lengthy and diverse service to our community, and his impeccable reputation and character, Charlie Rountree embodies the values and heritage of our community. His legacy of vision and leadership would provide a lasting source of inspiration to the young athletes and their family member who play ball at Puller Park for generations to come making him more than deserving of this honor. Thank you for considering this request. Sincerely, Tammy d eerd Mayor