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2019 01-09CiQ/�E IDIAN;--- PARKS Ek RECREATION COMMISSION REGULAR MEETING * AGENDA Meridian City Hall a Council Chambers 33 East Broadway Avenue, Meridian, Idaho Wednesday, January 9, 2019 • 5:30 PM Mission: The Meridian Parks 8 Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. Parks R Recreation Commission Meeting Agenda - January 9, 2019 Page 1 of 2 Persons desiring accommodation for disabilities related to documents andlor hearings: Please contact the City Clerk's Office at 8884433 at least 48 hours prior to the meeting. Approximate Presenter Time 1. Roll -Call Attendance Rachel Myers 2 minutes Jessica West, President _ Jackson Jones Dom Gelsomino, Vice President John Nesmith i Keith Bevan —Mike Pepin _ Jo Greer — Creg Steele Michelle Jensen 2. Adoption of the Agenda Jessica West 2 minutes 3. Approval of the December 12, 2018 Regular Meeting Jessica West 2 minutes Minutes 4. Announcements a. Upcoming Events Shelly Houston 5 minutes 5. New Business 1 hour: a. Jo Greer Recognition Steve Siddoway 10 minutes b. Meridian library District Story Walk Partnership Megan Egbert 20 minutes c. MPR Department Classes Et Camps Update Jake Garro 20 minutes d. Alcohol Permits Discussion - Action Item Colin Moss 10 minutes Parks R Recreation Commission Meeting Agenda - January 9, 2019 Page 1 of 2 Persons desiring accommodation for disabilities related to documents andlor hearings: Please contact the City Clerk's Office at 8884433 at least 48 hours prior to the meeting. 6. Old Business a. Pathways Priority Task List Resolution - Action Item Kim Warren 10 minutes 7. Workshop -NONE 8. Staff Reports MPR Staff 15 minutes 9. Adjourn Jessica West 1 minute ATTACHMENTS: (1) 12-12-18 Regular Meeting Minutes (2) Staff Reports: Administration, Parks, and Recreation Divisions NEXT REGULAR MEETING: FEBRUARY 13, 2019 • 5:30 PM 1019 Ail -Commission Goals: 1. Support development of a connected pathway system across the City of Meridian, with the Five Mile Creek Pathway and the Rail -With - Trail Pathway as the top priorities. 2. Encourage coordination with the City of Eagle to connect to the Boise River Greenbelt and with neighboring communities for additional regional connections of our pathway systems. 3. Support construction and the grand opening of Discovery Park. 4. Support construction of a shade structure solution at the Kleiner Park bandshell. 5. Engage other task forces, commissions, entities, and agencies through workshops and other outreach for partnership opportunities. 6. Pursue improved tools and opportunities to engage citizens and stakeholders. 7. Support the planned improvements for bay 5 of the Homecourt. B. Discuss progress on Goals and Objectives in the MPR Master Plan. 9. Continue to foster greater Commission involvement/presence in community events. 10. Hold workshops during Commission meetings to address current issues. 11. Participate in the partnership with the Meridian Arts Commission to add theming and identity reinforcing art at Champion Park and Renaissance Park. 12. Support the current efforts for ADA compliance repairs to ensure accessibility of Meridian's park system. Parks rr Recreation Commission Meeting Agenda - January 9, 2019 Page 2 of 1 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. (�/EN?IDIAN;---W4� PARKS Et RECREATION COMMISSION REGULAR MEETING • MINUTES Meridian City Hall Council Chambers 33 E. Broadway Avenue, Meridian, Idaho Wednesday, January 9, 2019 • 5:30 p.m. The Meridian Parks Er Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. 1. Roll -Call Attendance Commission President Jessica West called the meeting to order at approximately 5:30 p.m. MPR Administrative Assistant 11 Rachel Myers took roll -call attendance as follows: X Jessica West, President 0 Jackson Jones X Dom Gelsomino, Vice President X John Nesmith X Keith Bevan 0 Mike Pepin X Jo Greer _L Creg Steele (arrived at approx. 5:32 p.m.) X Michelle Jensen Others present were: City Council Liaison Genesis Milam; MPR Department staff—Parks Et Recreation Director Steve Siddoway, Parks Superintendent Mike Barton, Recreation Manager Colin Moss, Pathways Project Manager Kim Warren, Recreation Coordinator Jake Garro, Et Marketing Coordinator Shelly Houston; Deputy City Attorney Emily Kane; Commissions Et Committees Coordinator Hillary Blackstone; and Meridian Library District's Programs Manager Megan Egbert. 2. Adoption of the Agenda Commission President Jessica West entertained a motion to adopt the amended agenda as presented. Commission Vice President Dom Gelsomino moved to approve the agenda. Commissioner Jo Greer seconded. All were in favor of the motion. 3. Approval of the December 12, 2018 Regular Meeting Minutes Commission President Jessica West entertained a motion to adopt the minutes as presented. Commission Vice President Dom Gelsomino moved to approve the minutes. Commissioner Jo Greer seconded. All were in favor of the motion. Parks & Recreation Commission Meeting Minutes - January 9, 2019 Page 1 of 7 Persons desiring accommodation for disabilities related to documents andlor hearings: Please contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting. 4. Announcements a. Upcoming Events - Shelly Houston MPR Marketing Coordinator Shelly Houston announced the following: • Mayor's State of the City Address Et Taste of Meridian Reception - This event wilt be held on February b, 2019 at the Wahooz Galaxy Event Center. The Mayor's speech portion is free to the public. However, to attend the dinner, it requires a ticket to be purchased, which costs $10. Tickets are available through the Mayor's office. • Former Ma or Robert Corrie - Bob Corrie recently passed away. A very lovely funeral was held at the Methodist Church on Friday, January 4, 2019. Just yesterday (January 8, 2019), Conference Rooms A and B of Meridian City Hall were dedicated in his honor. These rooms are now called the "Robert D. Corrie Community Conference Room." • AARP Tax Aide - Meridian City Hall will not be one of the selected sites this year for seniors to receive free tax preparation assistance. The vacant room/space in prior years is now occupied with building inspector offices, and there is really no place in the building to accommodate a steady flow for several days a week for seniors coming for tax help. However, there are still alternate locations in the Treasure Valley. • Parks Et Recreation Magazine - On the back cover of the December 2018 issue of the Parks Ft Recreation official publication of the National Recreation Et Parks Association, a full-color photo of one of the picnic shelters at Hillsdale Park is featured. This is a paid advertisement by the company the Department purchased the shelter from. • Coffee with the Mayor - The next event is scheduled for March 5, 2019. 5. New Business a. Jo Greer Recognition - Steve Siddoway MPR Director Steve Siddoway recognized Jo Greer as the Commission's President for 2018 and Vice President in 2017. She also volunteers for Christmas in Meridian and serves on the art selection panel. As outgoing President, Steve presented her with a Certificate of Appreciation and award plaque. Shelly Houston snapped a photo. Everyone applauded her for her outstanding efforts and valuable contributions in serving as past President. b. Park Identity Art Proposals: Champion Et Renaissance Parks - Action Item - Hillary Blackstone Commission Et Committees Coordinator Hillary Blackstone reported a meeting was held earlier that day with the parks identity panel. She walked through their decisions with the MPR Commission. Renaissance Park - The art sculpture is called "Illuminations" by Ken McCall. A mock-up was on display that evening. Illuminations celebrates the significant musical, scientific, literary, and artistic contributions made during the Renaissance. Each portal portrays an iconic symbol which signifies the impact of each medium during this transitional period in European history; the largest portal displaying the Vitruvian Man representing math and science, the medium with the Creation of Adam portraying the fine arts, and the smallest with the quill pen and the Stradivarius violin signifying literature and music. The Parks rr Recreation Commission Meeting Minutes - January 9, 2019 Page 2 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. structures of the portals were influenced by Renaissance era architecture, with primary colored panels blending together to make multiple colors that will cast beautiful mosaics on the ground. The position of Illuminations will be engineered to radiate a marker on the ground representing Spring Solstice, the beginning of spring, or revival - a corresponding concept of the Renaissance, as it means rebirth. o Materials include powder -coated steel and acrylic o The freestanding sculpture is on a concrete pad o The tallest of the portals is 20 feet tall o The medium portal is 15 feet tall o The smallest portal is 11 feet tall Champion Park - The art sculpture is called "The Champion's Flame" by Trademark. A mock-up was on display that evening. The Champion's Flame is a sculptural representation of the competitive spirit. For every Olympiad, the Olympic torch begins its journey in Olympia, Greece, and burns steadily while it travels across the world to the location of the games, calling the world together for the competition. The Olympic Flame is lit during the opening ceremony, and burns throughout the games until their close, symbolizing purity, a striving for perfection, and life itself. The Champion's Flame would consist of several parts: a tiered concrete base, a metal bowl meant to house the flame, a javelin that would stand vertically from the center, and twisting metal flames. The flames would be painted a shiny metallic gold on one side, and a brilliant red on the other, catching the eye, and playing with perspective and light. There are several opportunities for messages or quotes from past champions to be integrated into the sculpture, either around the second tier of the concrete base, or plasma cut into the bowl shape at the sculpture's base. Lastly, durable outdoor lights would be integrated into the sculpture, shining upwards, creating a beautiful and dynamic flame sculpture at night. Parks Fr Recreation Commission Meeting Minutes - January 9, 2019 Page 3 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. The proposal does not outline the height of the art piece, although the presenter did say it would be between 15-20 feet tall; Hillary will verify. Hillary will ask the proposer if they would also consider making the sculpture interactive, being able to turn or spin. There was also a comment to see about making the piece lit. Signage would be included to update the current park signage going into the park to match the branding of the sculpture, as depicted below in the digital rendering. Commission President Jessica West entertained a motion to approve and recommend to City Council the proposed art pieces as presented. Commissioner Creg Steele moved to approve and send forward to City Council both of the recommendations for art in Champion and Renaissance Parks. Commission Vice President Dom Gelsomino seconded. All were in favor of the motion. c. Meridian Library District Story Walk Partnership - Megan Egbert Parks & Recreation Commission Meeting Minutes - January 9, 2019 Page 4 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Meridian Library District's Programs Manager Megan Egbert explained for a few years now, they have been in conversations with MPR staff about an idea they feel passionately about at the library which would fit really well in Meridian. Blue Cross of Idaho's Employee Fund opened up for grants submission. One of their areas of emphasis is for senior citizens in trying to get them more physically active. The library cares deeply for senior citizens. She proposed having a memory lane picture book from the past; something seniors could share with their grandchildren; or something that would spark memories for them that would be valuable. These picture books encourage physical movement and literacy, as well as a joy for reading. The location would be around the walking path surrounding the Meridian Senior Center by the pond in Kleiner Park and in the general vicinity of the Memorial Tree Plaza and Rock of Honor Memorial Plaza. The signs would be permanent, but the stories would be interchangeable. The signs would be at a height so they could be viewed from a wheelchair or scooter. In addition, the signs would not be spread out too far to accommodate those patrons with limited mobility. There was general consensus that the Commissioners were in favor of this proposal. As a result, Megan will submit a grant application to the Blue Cross Employee Fund and see if they are the right investor for this project. The application is due on Friday, January 11, 2019. d. MPR Department Classes Et Camps Update - Jake Garro MPR Recreation Coordinator Jake Garro provided an update about the MPR Department's classes and camps. Copies of his PowerPoint presentation slides are attached to these meeting minutes. e. Alcohol Permits Discussion - Colin Moss MPR Recreation Manager Colin Moss was before the Commission with a proposed ordinance change to remove the process of obtaining a separate alcohol permit in order to have alcohol at a picnic shelter reservation. All on-site guidelines with regard to alcohol possession and consumption would remain the same. This proposed change simply removes a process and fee that is viewed as unnecessary. Commission President Jessica West entertained a motion to recommend the proposed ordinance change with regard to alcohol permits to City Council. Commissioner Jo Greer moved to approve and recommend the ordinance change for alcohol permits to City Council as presented. Commissioner John Nesmith seconded. All were in favor of the motion. 6. Old Business a. Pathways Priority Task List Resolution - Action Item - Kim Warren MPR Pathways Project Manager Kim Warren reviewed the Commission's pathway priority goals for 2019 in the form of a PowerPoint. Copies of her slides are attached to these meeting minutes. These priorities will be formatted into a resolution for the Commission President's approval and signature. Commission President Jessica West entertained a motion to approve the content of the MPR Commission's 2019 Pathways Priority Task List Resolution. Commissioner Creg Steele moved to adopt 2019 Pathways Priority Task List Parks & Recreation Commission Meeting Minutes - January 9, 2019 Page 5 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. content. Commissioner Michelle Jensen seconded. All were in favor of the motion. 7. Workshop -NONE 8. Staff Reports MPR Director Steve Siddoway reported on the following: • Pathways Map - MPR staff is still in the process of taking all the details the Commissioners provided last month and turning those into proposed changes to the Meridian Pathways Master Plan Map, as well as integrating with work on the walkability map as part of the Comprehensive Plan. Staff is trying to complete all these simultaneously. • Shade Structure at Kleiner Park Bandshell - This is a great project and very much underway. Council approved the construction contract on January 8, 2019. • Art Proposals - He is really excited about the art pieces for Champion and Renaissance Parks. • Farmers Market - There is a proposed extension this year of the Main Street Market out in front of City Hall. • Homecourt Bay 5 Project - This project is underway. Staff members are working out the contracts and striving hard to meet the summer construction target. They are following the concept which was approved and presented by the Commission last year. As they get further into the design and closer to construction, MPR staff will be back with an update to the Commission. • Homecourt Water Damage - MPR staff recently settled with the insurance company on the water damage issue at the Homecourt. The insurance check was received, and staff will compose a budget amendment to take to City Council to add those funds to the project and get the repairs taken care of. • Discovery Park - He is excited the construction contracts were approved to add the maintenance shop to the project. Crews are moving hard and fast out there in trying to get ready for a summer opening later this year. MPR Parks Superintendent Mike Barton reported on the following: • Kleiner Park Bandshell Shade - MPR staff is confirming the attachment points of the shade fabric in order to get the right height in relationship to the hill. There are a lot different factors that play into this because there are two overlapping pieces of fabric, and there needs to be separation between the two so they do not hit in the wind. Staff also needs to determine what would be most effective as far as blocking the sun and still allowing views. So staff is trying to get the front edge of the sail at the right height. Then the supplier will provide them with a shop drawing which shows the exact replica, including color, height, model, etc. The goal is to start digging for the posts in a couple of weeks, approximately the first week in February. • ADA Repairs - Approximately 1 'h years ago, it was discovered the MPR Department needed to bring some of its park amenities into ADA compliance, which dealt with sidewalks, ramps, etc. This also included the Community Center. Over 280 items were identified in a report. MPR staff members were given a year to do the report and then two years to make the corrections. They have completed the report and corrections in a 1 '/z years. On Friday, January 11, 2019, staff will go around and Parks rr Recreation Commission Meeting Minutes - January 9, 1019 Page 6 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting. have the entire list certified as complete. They are way ahead of schedule. Right now the budget is looking good. The same architect that did the report for all the parks has been given the go-ahead to audit Fuller Park as a separate project. There is some budget money to begin working on Fuller. MPR Recreation Manager Colin Moss reported on the following: • Park Shelter Reservations - We will begin taking shelter reservations on February 1, 2019. This will be the first day the Department will take reservations for Fuller Park. • Concert Series - They have been doing a lot of work on this event. Staff had meetings with the Arts Commission and the Mayor's office regarding Concerts on Broadway and potentially combining those. Concerts on Broadway will be moved to the fall starting this year and will continue to be held on Saturdays but will start earlier in the day. In conjunction with this, the Department is working on an "Alive After Five" style concert series where it would be an after -work, weekday concert series held in June and July out front of City Hall --starting around 5:00 or 5:30 p.m. Staff is working through many logistics and brainstorming names. • Farmers Market - The Main Street Market will expand in dates from April to October 2019, overlapping with the Concerts on Broadway dates. The footprint will include all of Broadway—from Meridian Road to Main Street—as well as the front City Hall parking lot. 9. Adjourn Commission President Jessica West entertained a motion to adjourn the meeting. Commissioner Creg Steele moved to adjourn. Commissioner Keith Bevan seconded. The vote was unanimous and in favor of the motion. There being no further business, the meeting adjourned at approximately 7:09 p.m. (AUDIO Et VIDEO ON FILE OF THESE PROCEEDINGS) APPROVED: t DATE Attachments: 1) PowerPoint Presentation: Meridian Parks Et Recreation Department Classes Et Camps Update (6 pages) 2) PowerPoint Presentation: Pathways Priorities 2019 (4 pages) Parks Fr Recreation Commission Meeting Minutes - January 9, 2019 Page 7 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting. • Park Ambassador Vehicle - There is excitement about the new Park Ambassador vehicle which was delivered last week. MPR staff is in the process of getting licensing. • Homecourt Bay 5 - Last month the kickoff meeting regarding the Homecourt Bay 5 Renovation project was held. Both an architect and construction manager have been secured. Construction is scheduled to begin around mid-May 2019 with a target completion date of October 2019. The restrooms, entryway, and new flooring in bay 5 will all be done as one construction project this summer. • New Administrative Assistant - Vicki Wagner has been doing great so far. With the new Winter/Spring Activity Guide release and Volleyball and Basketball registration deadlines all in the same day on December 7, between her and Jeannette Sanchez, they did $38,000 worth of registrations in one day. • Summer Camp Coordinator - This position has been posted with some good candidates applying. 8. Adjourn Commission President Jo Greer entertained a motion to adjourn the meeting. Commissioner Creg Steele moved to adjourn. Commissioner Dom Gelsomino seconded. The vote was unanimous and in favor of the motion. There being no further business, the meeting adjourned at approximately 9-12 p.m. (AUDIO Et VIDEO ON FILE OF THESE PROCEEDINGS) r DATE Attachments: 1) Draft Memorandum of Agreement (dated 12-24-18) - Shared Vehicles on City Property (7 pages) 2) Pathways Priorities Revisited PowerPoint - Winter Workshop 2018 (5 pages) Parks ft Recreation Commission Meeting Minutes - December 12, 2018 Page 7 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. DRAFT MOA —SHARED VEHICLES ON CITY PROPERTY 12-24-18 NOTE. This draft is prepared and provided for the sole purpose of gathering stakeholder input and should be considered illustrative only. The language, form, and concepts represented herein are not and will not be finalized unless and until the Meridian City Council considers the matter in a public meeting. MEMORANDUM OF AGREEMENT BETWEEN CITY OF MERIDIAN AND OPERATOR FOR OPERATION OF SHARED VEHICLE SHARING PROGRAM ON CITY PROPERTY This MEMORANDUM OF AGREEMENT BETWEEN CITY OF MERIDIAN AND OPERATOR FOR OPERATION OF SHARED VEHICLE SHARING PROGRAM ON CITY PROPERTY ("Agreement") is made entered into this _ day of , 2019 ("Effective Date"), by and between Operator, a corporation organized under the laws of the state of State, ("Operator"), and the City of Meridian, Idaho, a municipal corporation organized under the laws of the state of Idaho ("City"). 1. Statement of Purpose The purpose of this Agreement is to establish terms and conditions governing the use and parking, on property owned by or otherwise available to City, of shared vehicles that are owned by Operator as part of a Vehicle Sharing Program. 2. Definitions The definitions codified at Meridian City Code section NUMBER shall apply to the terms used in this Agreement. 3. License granted. City, for and in consideration of the covenants and conditions set forth in this Agreement and agreed to be kept and performed by Operator, does hereby provide to Operator a license to allow riders to use vehicles as part of Operator's Vehicle Sharing Program on Licensed Premises, to be defined as: a. Paved, ground -level surfaces on property owned by the City of Meridian, excluding the Water Department and the Wastewater Reuse Facility; b. Pathways enumerated in the City of Meridian Pathways Master Plan, to the extent City is duly authorized to convey such license under the various instruments establishing such pathways; and c. The downtown streetscape within the City Core, as such terms are defined in Title 8, Chapter 1, Meridian City Code, to the extent City is authorized by the Ada County Highway District ("ACHD") under the Master License Agreement for Regulation and Maintenance of Sidewalk Facilities in the Meridian City Core entered into by City and ACHD on August 7, 2012. Operator shall not use Licensed Premises for any other purpose without the express written consent of City, Page 1 DRAFT MOA - SHARED VEHICLES ON CITY PROPERTY 12-24-18 NOTE. This draft is prepared and provided for the sale purpose of gathering stakeholder input and should be considered illustrative only. The language, farm, and concepts represented herein are not and will not be finalized unless and until the Meridian City Council considers the matter In a public meeting. 4. Term This Agreement shall be effective on the Effective Date first written above, and shall expire at 11:59 p.m. on September 30, 2019, unless earlier terminated by the method set forth herein. 5. City Commitments a. City Contact. City shall provide to Operator the name, e-mail address, and telephone number of specific City personnel ("City Contact") who shall serve as the liaison between City and Operator for administrative matters (e.g., if an shared vehicle needs to be moved or removed from Licensed Premises, etc.). Operator shall provide City the name, e-mail address, and telephone number of specific Operator personnel ("Operator Contact") who shall serve as the liaison between Operator and City for administrative matters under this Agreement. Communication between Operator and City regarding administrative matters shall occur via e-mail or telephone between City Contact and Operator Contact. b. Right of entry. City and City's contractors, employees, agents, and invitees, shall be authorized to, at all times, to inspect City's property and personal property located thereon, for the purposes of inspection for compliance with the terms of this Agreement. No support. City shall not provide support, monitoring, or administration services related to Operator's use and occupancy of Licensed Premises and/or Operator's personal property thereon. 6. Operator Commitments a. Operator Contact. City shall provide to Operator the name, e-mail address, and telephone number of specific City personnel ("City Contact") who shall serve as the liaison between City and Operator for administrative matters (e.g., if an shared vehicle needs to be moved or removed from Licensed Premises, etc.). Operator shall provide City the name, e-mail address, and telephone number of specific Operator personnel ("Operator Contact") who shall serve as the liaison between Operator and City for administrative matters under this Agreement. Communication between Operator and City regarding administrative matters shall occur via e-mail or telephone between City Contact and Operator Contact. b. Timely response. Operator shall respond to requests to move, remove, or redistribute shared vehicles; reports of incorrectly parked shared vehicles; or reports of unsafe/inoperable shared vehicles by relocating, re -parking, or removing the shared vehicle(s) at issue within 2 hours of receiving notice. In the event a shared vehicle is not relocated, re -parked, or removed within the timeframe specified herein, or if any shared vehicle is parked on Licensed Premises for more than seventy-two (72) hours without Page 2 DRAFT MOA — SHARED VEHICLES ON CITY PROPERTY 12-24-18 NOTE. This draft is prepared and provided for the sole purpose of gathering stakeholder input and should be considered illustrative only. The language, form, and concepts represented herein are not and will not be finalized unless and until the Meridian City Council considers the matter in a public meeting. moving, such shared vehicle may be removed by City and taken to a City facility for storage at the expense of the Operator. City may charge Operator $250 per shared vehicle removed and stored by City. c. Good repair. Operator shall be solely responsible for monitoring shared vehicles to ensure that they are in good repair and their use does not interfere with or degrade City's facilities, operations, systems, or equipment or present an imminent or foreseeable threat to the public health and safety. d. Hours of operation. Operator shall remove all shared vehicles from use, whether physically or by geofencing, to prevent the use of shared vehicles in parks or portions of parks that are closed. Operator understands and agrees that parks are closed every day between dusk (30 minutes after sunset) and dawn (30 minutes before sunrise), and may be closed by order of the Meridian Parks and Recreation Director. Parking shared vehicles on Licensed Premises. Operator acknowledges, understands, and agrees to comply with the provisions of Meridian City Code regarding parking of shared vehicles, including, without limitation, the requirement that shared vehicles be parked in a manner that leaves clear at least five feet (5') of the useable area of pathways and sidewalks. Operator shall park shared vehicles only in designated parking areas. In City parks, the designated parking area for shared vehicles shall be next to bicycle racks, unless otherwise indicated by a Beacon. Using shared vehicles in City parks. Use of shared vehicles in City parks shall be subject to the following. Operator shall use verifiable technology to enforce these restrictions. 1) Riders shall not use a shared vehicle at in excess of 8 miles per hour. 2) Operator shall establish geofences to prohibit shared vehicle use in or on the following areas: a) Playgrounds in Kleiner Park, Settler's Park, and Discovery Park; b) Special use parks; C) Tennis court complex at Settler's Park; and d) Storey Bark Park. 3) Operator shall require riders to park shared vehicles only in designated parking areas. In City parks, the designated parking area for shared vehicles shall be next to bicycle racks. g. Public park. The parties hereto expressly acknowledge that the Licensed Premises are public spaces, the management and scheduling of which shall at all times be within the sole purview of City. City shall have the right to allow the use of Licensed Premises, and close all or any portion of Licensed Premises, for any and all purposes and under any and all conditions. At all times, Operator shall be on an equal footing with the general public regarding its use of Licensed Premises. Operator shall exercise any license granted by Page 3 DRAFT MOA -- SHARED VEHICLES ON CITY PROPERTY 12-24-18 NOTE: This draft is prepared and provided for the sole purpose of gathering stakeholder input and should be considered illustrative only. The language, form, and concepts represented herein are not and will not be finalized unless and until the Meridian City Council considers the matter in a public meeting. this Agreement only in accordance with the terms of this Agreement and in accordance with any and all applicable laws and City policies. h. Outreach. Prior to parking or using shared vehicles on the Licensed Premises, Operator will prepare for City's review and input a marketing and targeted community outreach plan to: a) Describe and promote the Vehicle Sharing Program; b) Educate the public regarding use of shared vehicles, including in parks and on pathways; and c) Inform the public about advisory safety measures and applicable regulations. 7. General provisions a. Risks acknowledged; as -is condition. Operator acknowledges that its use of Licensed Premises carries risks, some of which are unknown, and accepts any and all such risks. Operator acknowledges that Operator has inspected the licensed areas and does hereby accept same as being in good and satisfactory order, condition, and repair. It is understood and agreed that City makes no warranty or promise as to the condition, safety, usefulness or habitability of Licensed Premises, and Operator accepts same on an "as is" basis, both as of the Effective Date of this Agreement and throughout the term of this Agreement and all related activities. b. Restoration or repair. Operator shall be responsible for all costs of restoration or repair of the Licensed Areas necessitated by damage caused by Operator's use under this Agreement. c. No agency. It is understood and agreed that Operator is not, and shall not be considered, an agent of City in any manner or for any purpose whatsoever in Operator's use and occupancy of the Licensed Areas. d. Indemnification. Operator specifically indemnifies City and holds City harmless from any loss, liability, claim, judgment, or action for damages or injury to Operator, to Operator's personal property or equipment, and to Operator's employees, agents, guests or invitees arising out of or resulting from the condition of Licensed Premises or any lack of maintenance or repair thereon and not caused by or arising out of the tortious conduct of City or its employees. Operator further agrees to indemnify and hold City harmless from any loss, liability, claim or action from damages or injuries to persons or property in any way arising out of or resulting from the use and occupancy of Licensed Premises by Operator or by Operator's agents, employees, guests or business invitees and not caused by or arising out of the tortious conduct of City or its employees. If any claim, suit or action is filed against City for any loss or claim described in this paragraph, Operator, at City's option, shall defend City and assume all costs, including attorney's fees, associated Page 4 DRAFT MOA - SHARED VEHICLES ON CITY PROPERTY 12-24-18 NOTE: This draft Is prepared and provided far the sole purpose of gathering stakeholder input and should be considered illustrative only. The language, form, and concepts represented herein are not and will not be finalized unless and until the Meridian City Council considers the matter in a public meeting. with the defense or resolution thereof, or indemnify City for all such costs and fees incurred by City in the defense or resolution thereof. e. Insurance. Within two (2) working days of the Effective Date of this Agreement, Operator shall submit to City proof of an insurance policy, issued by an insurance company licensed to do business in Idaho, protecting Operator and all of Operator's employees and/or agents from all claims for damages to property and bodily injury, including death, which may arise from operations under or in connection with the Vehicle Sharing Program. Such insurance shall name the City as additional insured, and shall provide that the policy shall not terminate or be canceled prior to the expiration date without thirty (30) days' advance written notice to the City. Such insurance shall afford minimum limits of five hundred thousand dollars ($500,000.00) per person bodily injury, five hundred thousand dollars ($500,000.00) per occurrence bodily injury, and five hundred thousand dollars ($500,000.00) per occurrence property damage. f. Termination. Either party may terminate this Agreement for convenience or for cause. Termination shall be effective five (5) calendar days following mailing of written notice. Operator agrees that upon termination or expiration of this Agreement, Operator shall remove all of its personal property from Licensed Premises and surrender same to City in the same good condition as received, reasonable wear and tear, act of God, act of nature, or damage by weather excepted. Operator agrees to surrender possession and occupancy of the Licensed Areas peaceably at the termination of this Agreement and any renewal or extension thereof. Operator shall be responsible for all costs of restoration or repair of the Licensed Areas necessitated by damage caused by Operator's use under this Agreement. g. Notices. Communication between the Operator Contact and the City Contact regarding day-to-day matters shall occur via e-mail or telephone. All other notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when personally served, or mailed by U.S. mail, postage prepaid. Notices shall be addressed as follows: OPERATOR: Meridian: Company Name City of Meridian Attn: Name, Title Attn: Parks & Recreation Dept. Director Address 33 E. Broadway Avenue Address Meridian ID 83642 h. No waiver. City's waiver on one or more occasion of any breach or default of any term, covenant or condition of this Agreement shall not be construed as a waiver of any subsequent breach or default of the same or a different term, covenant or condition, nor shall such waiver operate to prejudice, waive, or affect any right or remedy City may Page 5 DRAFT MOA - SHARED VEHICLES ON CITY PROPERTY 12-24-18 NOTE: This draft is prepared and provided for the sole purpose of gathering stakeholder input and should be considered illustrative only. The language, form, and concepts represented herein are not and will not be finalized unless and until the Meridian City Council considers the matter in a public meeting. have under this Agreement with respect to such subsequent default or breach by Operator. i. No assignment. Operator shall not assign, sublet, or transfer its rights under this Agreement, or any portion thereof, without the express written consent of City. j. Independent contractor. In all matters pertaining to this Agreement, Operator shall be acting as an independent contractor, and neither Operator nor any officer, employee, contractor, or agent of Operator shall be deemed an employee of City. Operator shall have no authority or responsibility to exercise any rights or power vested in City. The selection and designation of the personnel of City in the performance of this agreement shall be made by City. k. Compliance with laws. In performing the scope of services required hereunder, City and Operator shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 1. Attorney Fees. Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. m. Entire agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements, leases, or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. n. Applicable law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. o. Approval required. This Agreement shall not become effective or binding until approved by both Organizer and by Meridian City Council. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. Operator: COMPANY NAME: Name Page 6 DRAFT MOA — SHARED VEHICLES ON CITY PROPERTY 12-24-18 NOTE. This draft is prepared and provided for the sole purpose of gathering stakeholder input and should be considered illustrative only. The language, form, and concepts represented herein are not and will not be finalized unless and until the Meridian City Council considers the matter in a public meeting. 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Parks Division Parks Superintendent Report: MIKE BARTON (Please note, a verbal report will be provided at the January 9, 2019 MPR Commission Meeting.) Pathways Pro_ iect Manager's Report: Kim WARREN 1. Rail -With -Trail - Staff will meet with the RWT Workgroup to review the RFP for the pending Rail -With -Trail Consultant Project (due January 14, 2019) and assist with consultant selection. Parks R Recreation department staff Reports - January 9, 2019 Page 1 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. (AUDIO Et VIDEO ON FILE OF THESE PROCEEDINGS) APPROVED: DATE DOM ! EM CE PRESIDENT / rem 1f Flyer: City of Meridian Upcoming Events (1 page) 2) PowerPoint Presentation: ACRD Bike Master Plan (5 pages) 3) PowerPoint Presentation: COMPASS Update (14 pages) 4) PowerPoint Presentation: MPR Dept. Adult Sports Year in Review (4 pages) 5) PowerPoint Presentation: Fuller Park Ball Field #1 Naming Request (3 pages) b) Letter from Mayor (dated 1128/19): Fuller Park Ball Field #1 Naming Request (2 Pages) 7) PowerPoint Presentation: Pathways Map Amendment 2019 (7 pages) 8) MPR Commission Resolution: Meridian Pathway Map 9) PowerPoint Presentation: Discovery Park Construction Update (11 pages) 10) PowerPoint Presentation: Kleiner Park Bandshell Shade Update (5 pages) Parks rr Recreation Commission Meeting Minutes - February 13, 2019 Page 7 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Meridian Parks and Recreation Commission Meeting Agenda April 17, 2019 — Page 10 of 67 2. James Court - All easement offers are out to three remaining owners as of early December. Staff will follow up with the owners and push to finalize these easement purchase agreements as soon as possible. 3. Five Mile Creek Trailhead at Ten Mile Road -Staff met with Dave Rader/ACRD Project Manager to review final details of the ACHD cost share agreement. Once finalized, the cost share agreement will be presented for Council approval. 4. Segment D - Five Mile Creek Pathway - Additional coordination with Public Works occurred to determine final alignment for pathway. Staff has explored funding options for this pathway segment and will meet with COMPASS representatives to share the latest plan for moving forward with implementation. 5. Lemp/Larkwood Pathway - Completion date for the fence installation contract was extended until mid-May to allow for fence installation after paving of the pathway. The bid process for the pathway paving component will be initiated this month and to occur as soon as weather permits in the spring. 6. Five Mile Creek Pathway Connection, Fairview Avenue - A consultant has been hired to conduct a site survey along this stretch of pathway and complete a 'fit plan' to present to ACHD for coordination and preliminary approval purposes. It appears the current ROW configuration of Fairview Avenue (South Side at Lakes Place) may allow for pathway improvements in this area without the need to purchase easements from adjacent property owners. As soon as we can clearly define ROW for this project, staff will put together an estimate of construction cost and request a budget amendment. 7. Pine Avenue Rest Stop - Base information has been compiled for this area (on the south side of Pine where the Five Mile Creek Pathway crosses the recently updated roadway). Staff will meet to discuss configuration of the rest stop amenities for the purpose of finalizing an in-house drawing in order to solicit bids for construction in 2019. 8. Mapping - After a successful, interactive Pathways Workshop in December, staff has been working to summarize changes to the GIS map layer and incorporate them into a final map version to present for adoption by Council. 9. Ongoing Coordination and Review - Staff continues to attend meetings for new projects proposed for development, review plans for active projects, and Parks 8 Recreation Department Staff Reports - January 9, 2019 Page 2 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. issue conditions of approval. Additional coordination with developers regarding the formal easement dedication process per above conditions. l continue to attend bi-weekly Streetscape and Community Character meetings, and monthly FACTS meetings at COMPASS. City Arborist's Report: ELROY HUFF 1. Water Play Log for Discovery Park - We looked around and found a big log cut from a local tree removal company and are going to use it as a water play log in the new Discovery Park. The log is from a Silver Maple tree which was about 60 years old and will be in the playground. The log will have a water source that will run down the top and off the end, when the handle is activated, and will be handicap accessible. I will update you all next month on how it looks. 2. Tree City USA Application 2018 - The application has been submitted. In 2018, between new park development, tree planting projects, and initial tree care, the City spent approximately $5,132,000. 3. City Christmas tree at Generations Plaza - The tree will be removed around January 10, 2019. 1 am still searching for a Christmas tree for next year's festivities. 4. Fuller Park - This newly -acquired park has roughly 215 trees. In looking at them, we decided to remove ten trees. Most were from the old Black Locust section located in the northeast corner. This is a great place with the existing Black Locust in a park. There have not been these types of trees in our park system until now. Some of the Locust trees had structural problems that could not be repaired, or we felt could not be determined safe to be under while walking along the pathway or under the trees. There is another Locust tree that needs trimming to make it safer when walking around that area. They will look better and be healthier. We would like to plant a few of the newer cultivars of Black Locust back in that area. We also trimmed up some of the Willow trees and removed a few Pines and one Maple. Recreation Division Recreation Manager's Report: COLIN MOSS Parks & Recreation Department Staff Reports - January 9, 2019 Page 3 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 1. Internal Process Improvements - We have been working on a few items to better define and improve our internal processes, including alcohol permits, shelter reservations, and our cancellation/ rain check policy. 2. Concessions RFPs - Requests For Proposals will be prepared in January for concessions opportunities at Settlers, Storey, Tully and Bear Creek. 3. Meridian Main Street Market - We have purchased all the signage needed for the Market's traffic control plan, and the parks crew is working this winter on remodeling the inside of the trailer so that all the tables, canopies, canopy weights, and traffic control signs will be nice and organized. We are one step closer toward the Market being self-sufficient. 4. Downtown Concert Series - We are in the early stages of putting together a new concert series for downtown Meridian this summer. Lots of details are unknown at this time, but it will be a weekly series, likely on Thursday evenings. 5. New Volunteer Ambassador Vehicle - The new Park Ambassador vehicle is here and was just put into service last week. The ambassadors are excited to have their new ride! 6. 2019 Park Reservations - We continue to book special events for 2019, plus we have finished with the 2019 field reservation application process. So fields are now available for reservation on our website. Regular reservations for picnic shelters will open February V. Homecourt Facility Manager's Report: GARRETT WHITE 1. Scheduling -The primary users are still Hoop Dreams, Elite Sports, Ignite Sports, Pickleball, Noonball, and our adult Volleyball and Basketball leagues. In December, we hosted the Crash The Boards Basketball Tournament and the Bryon Dunn Basketball Tournament. This month the City will be running an Ultimate Frisbee Tournament. 2. Staffing - I am still in the process of hiring one more Homecourt Specialist. 3. Projects: • Floor Repairs, Due to Moisture - We received the final report and itemized list of repairs from Ron Egland. The process was a long one, but in the end, Parks & Recreation Department Staff Reports - January 9, 2019 Page 4 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. we will repair the floor this spring/summer along with the Homecourt Bay 5 Renovation project. • RFQs - All RFQ contracts will be going to Council in the next week or two. The first one is for Design Development/Construction Documents, and the other is for Construction Management Services. • Volleyball Standards Installation in Bay 5 - With help from the Parks crew, we now have the ability to play Volleyball in Bay 5 making it dual use. Phil Harris came and put the finishing touches on the court by adding the ground sleeve covers. We are hosting Volleyball in Bay 5 three days a week. 4. Invoicing - With help from Jeannette Sanchez, I have been invoicing all those with reservations. All invoices for January have been sent out, and February is getting ready to be sent out in the next few weeks. We have had no issues collecting the reservation fees from any user group. 5. Day Pass/Monthly Memberships - We are staying busy this winter with the daily drop -ins and the monthly memberships. Depending on the day, we have 80 to 100 users of the Homecourt during the open play or non-scheduled times. The heavy use times are between 9:00 a.m. and 11:00 a.m., Monday through Friday. When school is out, we have more use, and all courts, including Bay 5, are being used. 6. IRPA -We have sent out and emailed a letter to all past vendors with all the information needed for the Idaho Recreation Et Park Association Conference. We are hoping to get at least 20 vendors registered for the conference this year. Recreation Coordinators' Report: RENEE WHITE Et TYLER ROBERDS 1. Special Events 2019 - We are in the planning stages for 2019 special events! That includes an updated website, sponsorship packet, and event improvements for Unplug Et Be Outside, CableONE Movie Nights in Meridian, Gene Kleiner Day, Independence Day, Community Block Party, and Christmas in Meridian. 2. CableONE Movie Night in Meridian - The event schedule will continue to be Friday evenings June through August in Settlers Park. Movies are currently being selected, and sponsors are being recruited. Parks @ Recreation Department Staff Reports - January 9, 2019 Page 5 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 3. Unplug ft Be Outside - We are currently recruiting participants for our Unplug Ft Be Outside event. This event features a week full of free activities which encourage youth and families to be physically active and try new activities. 4. Fall Volleyball and Fall Basketball - Fall Volleyball and Fall Basketball finished with relative success. Volleyball crowned a total of 15 champions, and Basketball followed that up with 4 more. Basketball officiating was a problem, but this will be addressed in the next session. 5. Winter Basketball and Volleyball - Winter Sports had a good number of registrations. Volleyball had the same amount of teams register as last year. Basketball was the same as last year, but Tyler had to turn away 5 teams. This was not because of space; this was because of a low amount of officials. Tyler is currently hiring his own group of officials to help alleviate this issue in the future. Tyler currently has three officials ready to start with multiple more applications to review. The goal will be to get about six officials hired on. 6. Spring Sports - The next steps will be to get ready for spring sports including Basketball, Volleyball, Softball and the Summer Fun Kickoff. There will also be a survey administered to all the softball players. Tyler will use this information to change the process moving forward. Parks 8 Recreation Department Staff Reports - January 9, 2019 Page 6 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.