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2018 12-13 MAC Meeting PacketTo develop, advance and nurture all facets of the arts to enhance the quality of life for M eridian residents and its visitors T hursday, D ecember 13, 2018 at 3:30 P M City Council C hambers, City Hall 33 E . Broadway, M eridian, Idaho 1.Roll-Call Attendance ___ Les lie Mauld in, C hair ___ R and y-B F unk ___ S tep hanie F orbes ___ Jessic a P eters ___ G retc hen C as erotti ___ Jennifer S ullivan ___ Bo nnie Zahn G riffith ___ Jay Wilson ___ Vac ant, Vic e C hair ___ Joe Borton, ex-offic io 2.Adoption of the Agenda A.Read M ission 3.Approval of M inutes [Action Item] A.November 8, 2018 Regular M eeting M inutes 4.New Business [Action Items] A.Idaho C ommission on the Arts: Insights for M unicipal Arts Commissions B.Chr istmas/Holiday Season C ard C.Initial P oint G allery Application Process D.Concerts on B roadway 2019 and Beyond E .Cherry P laza Public Art Inquiry F.Dair y Days 2019 G.S trategic P lan C ommittee Report (see committee agenda for mor e information) 1. Update f rom most recent meeting 2. Next SP C meeting: T hursday, December 27 at 12:15 PM in Council Conference Room H.P ublic Art C ommittee Report (see committee agenda for more infor mation) 1. Update from most recent meeting Meridian City Council Meeting Agenda December 13, 2018 – Page 1 of 49 2. Next PAC meeting: T hursday, January 17 at 4:30 P M in Council Conference Room I.E vents and Outreach C ommittee Report (see committee agenda for more information) 1. Update f rom most recent meeting 2. Next E O C meeting: T hursday, D ecember 13 at 5:00 P M in C ouncil Conf erence Room J .Annual Report to C ity C ouncil Draft 5.Reports A.Initial P oint G allery B.Admin Report C.Approval of M onthly Expenses [Action Item] 6.Next M eeting: J anuary 10, 2019 7.Adjournment All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring ac commodation for disabilities related to documents and/or hearing, please c ontac t the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Meeting Agenda December 13, 2018 – Page 2 of 49 To develop, advance and nurture all facets of the arts to enhance the quality of life for M eridian residents and its visitors T hursday, D ecember 13, 2018 at 3:30 P M C ity C ouncil C hambers, C ity Hall 33 E. B roadway, M eridian, Idaho 1. Roll-C all Attendance x Les lie Mauld in, C hair x S tep hanie F o rb es x G retc hen C as ero tti x Bo nnie Zahn G riffith ___ Vac ant, Vice C hair x R and y-B F unk x Jessica P eters x Jennifer S ullivan _o _ J ay Wils o n _o_ Joe Borto n, ex-o ffic io 2. Adoption of the Agenda Motion by Jessica; second by Bonnie to adopt the agenda – all ayes – motion carried. A. Read M ission Leslie read the mission. 3. Approval of M inutes [Action Item] A. November 8, 2018 Regular M eeting M inutes Motion by Gretchen; second by Randy-B to approve the minutes – all ayes – motion carried. 4. New B usiness [Action Items] A. Idaho C ommission on the Arts: Insights for M unicipal Arts C ommissions Stuart Weiser presented on behalf of the ICA. He said that the ICA is also at the end of their 5-year strategic plan and that they will be setting up meetings with communities throughout the state to ask them, “What do you need from the ICA in order to be successful?” He will follow up with MAC when the ICA starts their outreach. One item that Stuart encouraged MAC to consider as they create their next five-year plan is to be inclusive and mindful to ADA, Section 504 compliance, and creative aging services in all of our programming to ensure that we are making the arts accessible to all. Stuart also suggested that MAC add a column to our strategic plan to address the status of each item. The ICA has grants for technical assistance that MAC could apply for in regards to their strategic planning process, board development training, financial management training, etc. Meridian City Council Meeting Agenda January 10, 2019 – Page 5 of 53 B. C hr istmas/Holiday S eason C ar d Motion by Bonnie; second by Jessica to approve and send out the drafted digital holiday card for this year – all ayes – motion carried. C. Initial P oint G aller y Application P rocess Hillary will draft an open/on-going application for MAC to review so that artists may apply for gallery exhibitions throughout the year. D. C oncer ts on B roadway 2019 and B eyond Leslie introduced the potential changes for Concerts on Broadway 2019. Commissioners discussed potential challenges to be aware of and the need to assess the ‘success’ of the series. Motion by Randy-B; second by Bonnie to move the series to the Fall for 2019 – all ayes – motion carried. E. C herry P laz a Public Art Inquiry The owner of Cherry Plaza is interested in collaborating with MAC to install a sister piece to Native Grasses kitty-corner from the current installation. MAC members discussed briefly but determined that no financial partnership was available due to the property not being publicly owned and MAPS funding already accounted for the next five years. Commissioner do want to help facilitate this installation in other possible ways. F. D air y D ays 2019 MAC discussed and decided they don’t have the bandwidth to manage the Dairy Days Art Show, but that they are interested in finding another coordinator to provide such an event and participate in Dairy Days. Motion by Bonnie; second by Stephanie to step aside from Dairy Days sponsorship, but to continue to help facilitate – all ayes – motion carried. G. S tr ategic P lan C ommittee Report (see committee agenda for more information) 1. Update f rom most recent meeting Jennifer shared an update on the meetings; she liked Stuart’s suggestion of hiring an expert that could help streamline the Strategic Plan process. 2. Next SPC meeting: T hursday, December 27 at 12:15 P M in Council Conference Room H. P ublic Ar t C ommittee Repor t (see committee agenda for mor e information) 1. Update from most recent meeting Jessica updated the commission on recent conversations had with the Public Art Committee including traffic box art, public art plan, and the McFadden’s Market sign that the Historic Preservation Commission is interested in restoring, and more. 2. Next PAC meeting: T hursday, January 17 at 4:30 P M in Council Conference Room I. E vents and O utr each C ommittee Report (see committee agenda for mor e information) Meridian City Council Meeting Agenda January 10, 2019 – Page 6 of 53 5. FA I . Update from most recent meeting Bonnie updated the commission on the current ideas about Art Week to ensure that it is an all-encompassing event for the arts. They moved their meeting from tonight, to Saturday, December 22 at 10 a.m. at Lucky Perk at Linder and Cherry. 2. Next EOC meeting: Thursday, December 13 at 5:00 PM in Council Conference Room J. Annual Report to City Council Draft Leslie suggested adding the Concerts on Broadway outreach to local youth groups in the report. Reports A. Initial Point Gallery Bonnie reported that the artists exhibiting in December will remain up during January. Jessica brought up that the artists expressed an interest in painting live in the lobby of City Hall. Hillary added that the gallery may be a better option than the lobby to prevent any conflict with the on-going meetings. B. Admin Report Included in the meeting packet. C. Approval of Monthly Expenses [Action Item] Motion by Stephanie; second by Bonnie to approve the expense report — all ayes — motion carried. Next Meeting: January 10, 2019 Adjournment Motion by Randy -B; second by Jennifer to adjourn — all ayes — motion carried. Meeting adjourned at 5:26 pm. (AUDIO fi?"ECgRDING ON FILE OF THESE PROCEEDINGS) L15VAULDIN — CHAIR ATTEST.--JA— C. JA Y C.JAY COL.- , CIT LERK LI I DATE APPROVED pUGUgT 7I 9p3 cry � to ANo J4 CF�r�� of the ��p9 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. I TEM SHEET C ommission A genda I tem - 2.A . Presenter: L eslie Estimated Time f or P resentation: Title of I tem - Read M ission Leslie will read the mis s io n alo ud: To d evelop , a d va n ce and nurture all facets of th e arts to enhance the q u a lity of life for M eridia n resid en ts and its visitors B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 11/29/2018 - 3:53 P M Meridian City Council Meeting Agenda December 13, 2018 – Page 3 of 49 I TEM SHEET C ommission A genda I tem - 3.A . Presenter: L eslie Estimated Time f or P resentation: 1 Title of I tem - November 8, 2018 Regular M eeting M inutes B oard Notes: AT TAC HM E NT S: Description Type Upload D ate 2018 11-08 Minutes E xhibit 11/29/2018 RE V I E WE RS : Department Reviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 11/29/2018 - 3:53 P M Meridian City Council Meeting Agenda December 13, 2018 – Page 4 of 49 FY19 Budget and Project Code Consideration Hillary had met with staff in Finance to help propose project code categories. MAC decided on the following items being assigned project codes: 1. Art Development 6. Art Week 2. Concerts on Broadway 7. Other Expenses 3. Performing Art 8. Public Art 4. Initial Point Gallery 9. Traffic Box Art 5. School District Art Awards 6. Reports A. Initial Point Gallery Bonnie reported on the current exhibit and informed the commission that she and Hillary have gone through the applicants for 2019 exhibitions and shared some details behind the scheduling. She is interested in bringing in some consistent reoccurring shows and themed shows, like a regular West Ada show or `Art for Recovery' for cancer survivors. If commissioners know of an artist, please send Bonnie their name%ontact info. Bonnie mentioned too that MAC may want to consider having an open call and inviting artists to get them booked on more of a rolling basis. B. Admin Report Report Attached. C. Approval of Monthly Expenses [Action Item] Motion by Gretchen; second by Randy -B to approve the expenses — all ayes — motion carried 7. Next Meeting December 13, 2018 8. Adjournment Motion by Gretchen; second by Bonnie to adjourn — all ayes — motion carried. Meeting adjourned at 5:19 pm. (AUDIO REC R 1NG ON FILE OF THESE PROCEEDINGS) APP D l3 X10 LE 1 AULDIN— CHAIR-' . MEb ,ROVED ATTEST - w C. JAY CO ES, Cl CLE S Io AIV. EAL All materials presented at public meetings shall become property bf QVWWeridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. I TEM SHEET C ommission A genda I tem - 4.A . Presenter: Estimated Time f or P resentation: 20 Title of I tem - Idaho C ommission on the Arts: Insights for M unicipal Arts Commissions S tuart Weis er is p lanned to attend o n b ehalf o f IC A. T he S trategic P lan C ommittee as ked that a memb er from the I C A ad d res s the co mmis s io n as a who le to help provid e their insight on what the I C A’s Vision is fo r munic ipal Arts C ommissions and what role they think that lo c al commissions c an play in their communities that the s tate, private, and no n-profit c an’t hit as eas ily? W hat wo uld the I C A like to s ee more cities purs uing? W hat metric s d o es the I C A look to when evaluating their ‘s uc c es s ’? B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Clerk.B odnar, Hillary Approved 12/3/2018 - 4:24 P M Meridian City Council Meeting Agenda December 13, 2018 – Page 8 of 49 I TEM SHEET C ommission A genda I tem - 4.B . Presenter: L eslie Estimated Time f or P resentation: Title of I tem - C hristmas/Holiday S eason Card L eslie will ask commissioners whether they would pref er a digital or physical card. B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Clerk.B odnar, Hillary Approved 12/3/2018 - 4:35 P M Meridian City Council Meeting Agenda December 13, 2018 – Page 9 of 49 I TEM SHEET C ommission A genda I tem - 4.C. Presenter: Bonnie Estimated Time f or P resentation: Title of I tem - Initial P oint Gallery Application P rocess Bonnie brought up the I nitial P oint Gallery application process at the November MA C meeting. MA C is welcome to discuss how they think the process would be best. One option, to keep the gallery accessible to public applications, would be to accept and review applications on an open/rolling basis and to f ill the gallery with other invited artists as needed. Commissioners are welcome to propose their own thoughts f or this process. B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Clerk.B odnar, Hillary Approved 12/3/2018 - 2:34 P M Meridian City Council Meeting Agenda December 13, 2018 – Page 10 of 49 I TEM SHEET Commission A genda I tem - 4.D. P resenter: Jennifer or Hillary E stimated Time for Presentation: 15 Title of I tem - Concerts on Broadway 2019 and Beyond Hillary would like to rec eive input fro m C ommiss ioners o n the C o ncerts on Broadway s eries. T he parks department has express ed and interest in bringing a week-day c oncert series into do wnto wn (possibly located at/near G enerations P laza). With that potential addition in mind , MAC sho uld reflect o n the c urrent series . Here was a survey released originally for memb ers o f the MDBA, but that has been shared outside of that gro up as well. F eel free to take the survey or view the responses . http s://doc s.google.co m/forms /d/e/1FAIp Q LS fmMs0P she1IrZ2vfwZyO 3XBVVJXC 1EuR 4gu1uNb O b Wck1wVg/viewform? usp=sf_link Board Notes: RE V I E WE RS : Department Reviewer Action Date Clerk.B odnar, Hillary Approved 10/2/2018 - 8:25 A M Meridian City Council Meeting Agenda December 13, 2018 – Page 11 of 49 I TEM SHEET C ommission A genda I tem - 4.E . Presenter: Hillary Estimated Time f or P resentation: 10 Title of I tem - C herry Plaza P ublic Art Inquiry Ken L awson, from C herry Plaza, called asking about a partnership with the A rts C ommission to install a sister piece to Native Grasses, kitty corner f rom that installation. This has been brought directly to the commission and not the public art committee. B oard Notes: His $ our project management? Could we/Parks take on maintenance of that piece? RE V I E WE RS : Department Reviewer Action D ate Clerk.B odnar, Hillary Approved 12/3/2018 - 4:34 P M Meridian City Council Meeting Agenda December 13, 2018 – Page 12 of 49 I TEM SHEET C ommission A genda I tem - 4.F. Presenter: Hillary Estimated Time f or P resentation: 5 Title of I tem - D airy Days 2019 T he Meridian Stock and Dairy B oard asked if MA C would be hosting the Dairy D ays Art Show this year. B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Clerk.B odnar, Hillary Approved 12/7/2018 - 2:06 P M Meridian City Council Meeting Agenda December 13, 2018 – Page 13 of 49 I TEM SHEET C ommission A genda I tem - 4.G . Presenter: J ennifer Estimated Time f or P resentation: 10 Title of I tem - Strategic P lan Committee Report (see committee agenda for more information) S trategic P lan C o mmittee c an upd ate the c o mmis s io n o n their most rec ent meeting. B oard Notes: AT TAC HM E NT S: Description Type Upload D ate Drafted Minutes f or 10-04-18 S P C Meeting E xhibit 10/8/2018 2018 11-01 S P C A genda E xhibit 12/11/2018 2018 11-29 S P C A genda E xhibit 12/11/2018 2018 12-27 S P C Agenda E xhibit 12/11/2018 RE V I E WE RS : Department Reviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 12/3/2018 - 4:44 P M Meridian City Council Meeting Agenda December 13, 2018 – Page 14 of 49 MERIDIAN ARTS COMMITTEE MINUTES  OCTOBER 4, 2018  PAGE 1 STRATEGIC PLAN COMMITTEE MEETING  DRAFTED MINUTES Thursday, October 4, 2018, 10:00 a.m. City Council Conference Room – Meridian City Hall  33 East Broadway Ave., Meridian, Idaho 1. Roll Call 10:00 a.m. Leslie Mauldin, Chair Jennifer Sullivan, DMA Gina Lyon, Vice Chair 2. Strategic Plan Review – Reviewing Comments from Commissioners Leslie and Jennifer started reviewing the comments one-by-one.  There is an opportunity to add another Strategy to item I.A. which would add interagency public partnerships (ACHD, ITC, etc.).  There is a need to have either a joint meeting or at least to invite MDC’s administrator to a public art committee meeting and possibly also to a strategic plan committee meeting.  Hillary will reach out to Brenda to learn more about how developers are found or stakeholders are gathered, possibly to address the lot at the northwest corner of the Meridian interchange.  Item I.B.1 & 2 can be combined and modified to cover our MAPS Ordinance. Item I.B.2 would essentially the same, to educate elected leaders and the public about the benefits of the Meridian Art in Public Spaces Program, but the action items will need to be addressed. 3. Concerts on Broadway Hillary reviewed input from the survey. The survey only had 33 respondents.  Demographic aim (18 -50) was younger than our typical attendance at COB (average age around 40-70).  People largely only selected Thursday – Saturday for events to be held.  Most people selected a 6:00 PM or 7:00 PM start time.  Most people selected a weekly frequency (42%), with Monthly (like first Thursday) having 39%.  Most people selected between $1000-4000 to pay musicians.  Additional comments included: o I would stay downtown one night a month after work if the band was good, there was shade and I could buy a refreshing adult beverage. I would not drive back to downtown on a weeknight so the Alive After Five or First Thursday format of beginning the event at 5 pm is best for me. My weekends are pretty full. To develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors Meridian City Council Meeting Agenda December 13, 2018 – Page 15 of 49 MERIDIAN ARTS COMMITTEE MINUTES  OCTOBER 4, 2018  PAGE 2 o Lowering the budget for paid musicians is a bad idea. We want the quality performers and we want to make sure musicians get paid. o The more activity the better o I'd prefer upbeat music, suitable for dancing! o I'm glad you're gathering feedback. I'm not convinced a weekly concert series will bring people downtown. o More variety. Singer/songwriter, classic rock, alternative o Cannot answer age until you describe the type of music! She depends on classical, rock and roll,rock, jazz, etc o Depends on type of music for age group. o Some Opera, showtunes would be fantastic. 4. Outline Future Meetings Next meeting will be Thursday, October 18 at 10 a.m. 5. Adjourn 11:05 a.m. Next Regular Meeting: Thursday, October 11, 2018, 3:30 p.m. City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho Meridian City Council Meeting Agenda December 13, 2018 – Page 16 of 49 MERIDIAN ARTS COMMITTEE AGENDA  NOVEMBER 1, 2018  PAGE 1 STRATEGIC PLAN COMMITTEE MEETING  AGENDA Thursday, November 1, 2018, 10:00 a.m. Coffee Studio  6360 N Saguaro Hills Ave #100  Meridian, Idaho 1. Roll Call Leslie Mauldin, Chair Jennifer Sullivan, DMA Gina Lyon, Vice Chair Jessica Peters 2. Strategic Plan Review – Reviewing Comments from Commissioners 3. Comprehensive Plan Items 4. Presentation to City Council 5. Outline Future Meetings 6. Adjourn Next Regular Meeting: Thursday, November 8, 2018, 3:30 p.m. City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho To develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors Meridian City Council Meeting Agenda December 13, 2018 – Page 17 of 49 MERIDIAN ARTS COMMITTEE AGENDA  NOVEMBER 29, 2018  PAGE 1 STRATEGIC PLAN COMMITTEE MEETING  AGENDA Thursday, November 29, 2018, 10:00 a.m. Coffee Studio  6360 N Saguaro Hills Ave #100  Meridian, Idaho 1. Roll Call Leslie Mauldin, Chair Jennifer Sullivan, DMA Jessica Peters 2. Strategic Plan Discussion 3. Presentation to City Council 4. Outline Future Meetings 5. Adjourn Next Regular Meeting: Thursday, December 13, 2018, 3:30 p.m. City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho To develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors Meridian City Council Meeting Agenda December 13, 2018 – Page 18 of 49 STRATEGIC PLAN COMMITTEE MEETING  AGENDA Thursday, December 27, 2018, 12:15 p.m. Coffee Studio  6360 N Saguaro Hills Ave #100  Meridian, Idaho 1. Roll Call Leslie Mauldin, Chair Jennifer Sullivan, DMA Jessica Peters 2. Strategic Plan Discussion a. Artist in Residence b. Determine Items that May be Removed or Pushed Past Five Year Scope 3. Presentation to City Council a. Discuss/Select 1 -2 of each: i. “Soft” Arguments for the Arts ii. “Hard” Arguments for the Arts b. Determine 1 -2 National Examples c. Local Examples & Neighboring Cities d. Cultural Vitality Index Key Points 4. Outline Future Meetings 5. Adjourn Next Regular Meeting: Thursday, January 10, 2018, 3:30 p.m. City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho To develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors Meridian City Council Meeting Agenda December 13, 2018 – Page 19 of 49 I TEM SHEET C ommission A genda I tem - 4.H. Presenter: J essica Estimated Time f or P resentation: 2 Title of I tem - Public Art Committee Report (see committee agenda for more information) B oard Notes: AT TAC HM E NT S: Description Type Upload D ate 2018 11-15 PA C A genda P acket E xhibit 12/11/2018 2018 12-06 PA C Agenda E xhibit 12/11/2018 RE V I E WE RS : Department Reviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 12/3/2018 - 4:45 P M Meridian City Council Meeting Agenda December 13, 2018 – Page 20 of 49 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 3 , 2 0 1 8 – P a g e 2 1 o f 4 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 3 , 2 0 1 8 – P a g e 2 2 o f 4 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 3 , 2 0 1 8 – P a g e 2 3 o f 4 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 3 , 2 0 1 8 – P a g e 2 4 o f 4 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 3 , 2 0 1 8 – P a g e 2 5 o f 4 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 3 , 2 0 1 8 – P a g e 2 6 o f 4 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 3 , 2 0 1 8 – P a g e 2 7 o f 4 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 3 , 2 0 1 8 – P a g e 2 8 o f 4 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 3 , 2 0 1 8 – P a g e 2 9 o f 4 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 3 , 2 0 1 8 – P a g e 3 0 o f 4 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 3 , 2 0 1 8 – P a g e 3 1 o f 4 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 3 , 2 0 1 8 – P a g e 3 2 o f 4 9 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 3 , 2 0 1 8 – P a g e 3 3 o f 4 9 PUBLIC ART COMMITTEE MEETING  AGENDA Thursday, December 6, 2018, 4:30 p.m. Council Conference Room– Meridian City Hall  33 East Broadway Ave., Meridian, ID 1. Roll Call Gretchen Caserotti Jay Wilson Jessica Peters 2. McFadden’s Market Sign, Historic Preservation Commission Request 3. Traffic Box Art a. Action Plan b. Call to Artists 4. MAPS Planning a. Fire Station #6 RFP b. Park Identities Public Art Roster RFQ 5. Future Project Criteria 6. Public Art Plan a. Public Art Vision 7. Outline Future Meetings 8. Adjourn Next Regular Meeting: Thursday, December 13, 2018, 3:30 p.m. City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, ID To develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors Meridian City Council Meeting Agenda December 13, 2018 – Page 34 of 49 I TEM SHEET C ommission A genda I tem - 4.I . Presenter: Bonnie Estimated Time f or P resentation: 2 Title of I tem - Events and Outreach Committee Report (see committee agenda for more information) B oard Notes: AT TAC HM E NT S: Description Type Upload D ate 2018 11-08 E O C Minutes Draf ted E xhibit 12/11/2018 2018 12-13 E O C Agenda E xhibit 12/11/2018 RE V I E WE RS : Department Reviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 12/3/2018 - 4:47 P M Meridian City Council Meeting Agenda December 13, 2018 – Page 35 of 49 EVENTS AND OUTREACH COMMITTEE MEETING  MINUTES Thursday, November 8, 2018, 5:00 p.m. City Council Conference Room  Meridian City Hall  33 E Broadway, Meridian, ID 1. Roll Call Via phone Stephanie Forbes x Bonnie Zahn Griffith x Randy-B Funk 2. Meridian Art Week 2018 Bonnie and Stephanie caught Randy-B up on their last discussions and asked for any of his input from last Art Week. Randy-B was satisfied with last Art Week, but would like to continue to include music opportunities. We could reach out to Flatbread and Deja Brew and ask them to host small musical groups during the week. 3. Meridian Art Week 2019 Committee talked about holding the event Tuesday – Sunday of September 2019 (the 3rd – 8th). They would like to include more music, hands on art opportunities, and feature other forms of art to be more comprehensive. We would like to have an artists market near the center of Old Town. Hillary is to ask about closing Main Street between Idaho and Pine on that Saturday. Literary component can include poetry slams (21+ ok), inviting Story Story Night, or working with Meridian Library District’s writer of the year for a book reading/signing/etc. Randy-B and Stephanie can help with finding musicians to invite that can perform throughout the market. Bonnie suggested that we set up an evening contest (nocturne) for plein air painters. The committee suggested that we reach out to Sonya Rosario for a film screening or workshop. Possibly, we could invite Directors Cut to host a one day (short) workshop on making movies for kids. We can also invite the Alexa Rose Foundation and some of their past recipients to host a workshop on grant applications and artists’ professional development. Other art education ideas include: invite Meg Glascow to host a short clif notes version of her marketing workshop, hopefully inspiring some artists to take her full course the next time it is offered; invite Idaho Commission on the Arts staff to present; invite someone from the music industry (producers, booking agents, etc.) to offer a workshop; inviting a group like the Boise Blues Society to offer a song writing workshop. As far as Art Drop goes, the committee would like Hillary to talk to the Mayor about expanding Art Drop to all of Meridian. The hope would be that this would encourage more sharing and less ‘fishing’/’scave nging’ for art. To develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors Meridian City Council Meeting Agenda December 13, 2018 – Page 36 of 49 4. Mayor’s Award in the Arts Tabled 5. Brainstorming for Other Outreach Tabled 6. Outline Future Meetings Meetings will take place monthly at 5:00 after the Regular MAC meeting, (second Thursday of the month). 7. Adjourn Next Regular Meeting: Thursday, December 13, 2018, 3:30 p.m. City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho Meridian City Council Meeting Agenda December 13, 2018 – Page 37 of 49 EVENTS AND OUTREACH COMMITTEE MEETING  AGENDA Thursday, December 13, 2018, 5:00 p.m. City Council Conference Room  Meridian City Hall  33 E Broadway, Meridian, ID 1. Roll Call Stephanie Forbes Bonnie Zahn Griffith Randy-B Funk 2. Mayor’s Award in the Arts 3. Meridian Art Week 2019 4. Brainstorming for Other Outreach 5. Outline Future Meetings 6. Adjourn Next Regular Meeting: Thursday, January 10, 2019, 3:30 p.m. City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho To develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors Meridian City Council Meeting Agenda December 13, 2018 – Page 38 of 49 I TEM SHEET C ommission A genda I tem - 4.J . Presenter: Hillary Estimated Time f or P resentation: 2 Title of I tem - Annual Report to City Council D raft Please read the attached draft of MA C 's annual report and send Hillary any questions, additions, suggestions, etc so that those may be added and the f inal report approved by L eslie bef ore submitting to the City Clerk. B oard Notes: AT TAC HM E NT S: Description Type Upload D ate Drafted 2018 Annual Report E xhibit 12/10/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.B odnar, Hillary Approved 12/3/2018 - 4:37 P M Meridian City Council Meeting Agenda December 13, 2018 – Page 39 of 49 MERIDIAN ARTS COMMISSION 2018 ANNUAL REPORT  PAGE 1 2018 ANNUAL REPORT It was another good year for the Meridian Arts Commission! The Commission is comprised of nine volunteer commissioners: Jessica Peters, Jennifer Sullivan, Bonnie Zahn Griffith, Leslie Mauldin, Stephanie Barnes, Jay Wilson, Gretchen Caserotti, Randy-B Funk (Youth), and an ex- officio City Council member. Genesis Milam served with MAC through October and Joe Borton has picked up since Council’s reassignments. MAC’s mission is to develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors. MAC’s achievements in 2018 included:  The Arts Commission continues to evolve! It was a tough year for MAC as Mary Jensen, Ellen DeAngelis, and Claudia Weathermon Tester all chose not to reapply for their seats in February. Because of this, MAC gained three new commissioners this year: Jessica Peters, Jennifer Sullivan, and Jay Wilson. Each of these new members brings their own strengths to the commission. Adding three new people to a commission simultaneously could be challenging, but each of these commissioners jumped in and quickly got involved. Gina Lyon left the commission in order to devote more time towards becoming a certified teacher. We hope to fill her seat soon. Michelle Glaze, another former commissioner, has stayed involved with Meridian Art Week. We were able to send two commissioners, Leslie and Jennifer, to the NOWPAC conference in Moscow, ID in September. This conference is hosted every other year in a different state in the Northwest. We try to take advantage of the opportunities when conferences for professional development are in-state, or nearby. This conference specifically addresses how municipalities address public art installations, partnerships, artists’ agreements, artwork accession/deaccession/maintenance, community participation in the arts, etc.  Expenses: 1,094.71  Another year of shows in Initial Point Gallery featuring the work of Treasure Valley artists! Our volunteers make this gallery work. We are so grateful for their expertise and for the time that they devote to IPG. Our gallery volunteers have put in over 100 hours towards maintaining Initial Point Gallery in 2018. Together with volunteers, commissioners, and Hillary (and some other staff) we managed to fill the gallery for another year. The 3D display cases were used every month except for July and August since the gallery is the backup venue for Concerts on Broadway shows. Still utilizing A.J. Scales’ credenza as our primary storage (although Legal and HR have been very kind to us letting us use their carts and space from time to time).  FY18 Revenue through IPG: $954; Expenses: $649.54  Young Musicians’ and Young Artists’ awards! MAC partnered with the Meridian Symphony Orchestra to award a combined $500 to young musicians to celebrate their achievements and participation in MSO’s Rising Stars. MAC also continued to partner with the Meridian School District to select young artists whose work was awarded monetary Meridian City Council Meeting Agenda December 13, 2018 – Page 40 of 49 MERIDIAN ARTS COMMISSION 2018 ANNUAL REPORT  PAGE 2 prizes/stipends for allowing us to use their work on traffic box wraps and to recognize one 3D artist.  Expenses: $750  Another excellent year of Concerts on Broadway! This year’s free outdoor concert series featured Avenue B, Soul Patch, the “All New” High Street Party Band, and Geoffrey Castle and his Celtic Night Band featuring Dan Connolly. Opening acts included youth musicians from the Meridian Symphony Orchestra and Axial Music and young performers from Treasure Valley Children’s Theater. On two occasions our committed food truck couldn’t make it to a concert because of mechanical issues. MAC continued our partnership with WineGlass Arts Development for their production management and technical services to make this year’s concerts a success!  Sponsorships brought in through WineGlass and MDC Contribution; Expenses from City: $10,000; Total cost of the series was over $22,000  Meridian Art Week! MAC partnered with the Meridian Downtown Business Association to host Meridian’s third annual Art Week. Michelle Glaze, again, recruited and communicated with most of the businesses who participated this year. We had a total of 22 organizations/artists who participated in events for Art Week this year, not including the individual schools and student teams who came out for the chalk art competition. We had 2 high school teams participate in our chalk art competition this year, but we opened the competition and participation up to the public and had a great turn out and level of engagement from the community. After talking with high school teachers, we realized that by changing the chalk art competition to a Friday, we eliminated the possibility of having any participants who are also involved in football games. Next year, we will work more closely with the teachers to ensure that the timing will work, but we will continue to keep the competition open to the public.  MDBA supported awards for artists: $175; Expenses: $2,551.09  Public Art at Heroes Park! “Journey of Heroes” was installed in late December 2017, but we did the ribbon cutting in March 2018. All of our local heroes featured were able to come out to the event and address the crowd. Shelly and the Parks Department organized the ribbon cutting and it went very well.  Meridian Mill Mural! “Far & Wide” was dedicated on June 18, 2018. While it wasn’t much of an unveiling (because the mural is too large to cover). The Meridian Mill Mural Project was an example of a partnership between the City, MDC, and a private business. The entire mural was paid for by the Meridian Development Corp. Since this installation, Meridian has seen a number of private businesses contracting with the same artists who created “Far & Wide,” including Paylocity and the Children’s Museum of Idaho.  Park Identities Public Art Roster in Use! The Parks Department has continued to work with the artists selected for the park identities public art roster to help plan for signage and developing the identity of new parks. We see this roster as a success as it provides another tool for the Parks Department so they can more easily work with creative vendors. Meridian City Council Meeting Agenda December 13, 2018 – Page 41 of 49 MERIDIAN ARTS COMMISSION 2018 ANNUAL REPORT  PAGE 3  Installation of more Traffic Box Art! Seven boxes were wrapped in 2018. We did not partner with MDC for traffic box wraps in the URA this year because our vendor wasn’t able to wrap on the small white boxes that remained unwrapped. The total number of completed wraps throughout the City is now up to 48. MAC’s original plan for traffic box wraps was five per year, but we’ve been able to exceed that with the help of sponsorships.  Expenses: $4,898  Public Art Digital Map! This map was completed last year but Matt Hoffman continues to add points for us upon request. This year, and moving forward, each piece on the map has a narrative either about the artist or the piece. You can access the map through the menu on our www.meridiancity.org/mac page.  Children’s theater partnership with Treasure Valley Children’s Theater! Partnering with a local youth theater is a key component in MAC’s strategic plan. Programs produced with our help this year include: The Best Christmas Pageant Ever, Willy Wonka Jr., Seussical Jr. (hosted on Meridian City Hall’s plaza), Sarah Plain and Tall; a free, educational production for young audiences. At the end of this year, TVCT also secured a lease on their future home. This building can house the theater company for the next three years (or more, if needed). They move in this upcoming January. Check out their Facebook or website for more information.  Net investment in FY17: $5,000  Budget summary: $27,454 received in donations or contributions; $68,876.25 spent on public art; $30,319.27 spent on programming. THANK YOU MAYOR DE WEERD AND CITY COUNCIL FOR YOUR SUPPORT OF THE MERIDIAN ARTS COMMISSION! Meridian City Council Meeting Agenda December 13, 2018 – Page 42 of 49 I TEM SHEET C ommission A genda I tem - 5.A . Presenter: Bonnie and/or J essica Estimated Time f or P resentation: Title of I tem - Initial P oint Gallery B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 12/4/2018 - 7:40 A M Meridian City Council Meeting Agenda December 13, 2018 – Page 43 of 49 I TEM SHEET C ommission A genda I tem - 5.B . Presenter: Hillary Estimated Time f or P resentation: Title of I tem - Admin Report Committees If yo u would like to set up a c o mmittee meeting, p leas e info rm me o f the time and date of the meeting and I will get it noticed. Yo u must let me know two d ays b efo re the meeting s o that I have time to get the meeting no tic ed . T hank you all fo r getting your meetings organized! T his help s me tremendous ly. Upcoming Committee Meetings: T hursday, Dec ember 13 at 5 P M: Events and O utreach C ommittee Meeting in C o uncil C o nference R o o m T hursday, November 27 at 12:15 P M: S trategic P lanning C o mmittee Meeting at C o ffee S tudio (Meridian) T hursday, January 17 at 4:30 P M: P ublic Art C o mmittee Meeting in C ounc il C onferenc e R oom I nitial P o int G allery C urrent exhibit: Joyce G reen, Lis a Bower, Nadene Kranz, F lynn Day P ottery Install F riday, No vember 30, 2018 @ 9:30 a.m. R ec ep tion Tues day, Dec emb er 4, 2018 from 4:30-7:00 p.m. Jes s ic a hos ted Disc ussion of a January "O pen Hous e" Next exhib it:Bo nnie Alexander Install F riday, F ebruary 1, 2019 @ 9:30 a.m. R ec ep tion Tues d ay, F ebruary 5, 2019 fro m 4:30-7:00 p .m. Host T BD Host sc hedule sho uld b e pas s ed around at December and January MAC meetings B oard Notes: AT TAC HM E NT S: Description Type Upload D ate Meridian City Council Meeting Agenda December 13, 2018 – Page 44 of 49 2019 HO S T S chedule E xhibit 12/10/2018 RE V I E WE RS : Department Reviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 12/3/2018 - 4:48 P M Meridian City Council Meeting Agenda December 13, 2018 – Page 45 of 49 Initial Point Gallery 2019 Host Schedule Host Month Artists/Organization Install 9:30 AM Reception 4:30 – 7:00 PM Close 5:00 PM Remove 9:00 AM January Lisa Bower, Joyce Green, Nadene Kranz, Flynn Day Pottery Friday, November 30, 2018 Tuesday, December 4, 2018 Thursday, January 31 Friday, February 1 February Bonnie Alexander Friday, February 01 Tuesday, February 05 Thursday, February 28 Friday, March 01 March John Killmaster Friday, March 01 Tuesday, March 05 Thursday, March 28 Friday, March 29 April Ruthanne Oliver, Laura Yager, TBD Friday, March 29 Tuesday, April 02 Thursday, April 25 Friday, April 26 May Student Artists from West Ada School District’s Annual Art Show, Framed! Friday, April 26 Gallery will be open until 6:00 PM on Thursdays Tuesday, May 28 Wednesday, May 29 June Mary Gardiner, Gary McCall, Teresa Rudd Friday, May 31 Tuesday, June 04 Thursday, June 27 Friday, June 28 July Kerri Silvernell, Mark William Watkins Friday, June 28 Tuesday, July 02 Thursday, August 01 Friday, August 02 August Angela Bowman, Nadene Kranz, Chi Shenam Westin Friday, August 02 Wednesday, August 07 Thursday, August 29 Friday, August 30 September Patricia Gibbons, Bert Hiner, Tarey Potter Friday, August 30 Tuesday, September 10 Thursday, September 26 Friday, September 27 October Nampa Art Guild Friday, September 27 Tuesday, October 01 Thursday, October 31 Friday, November 01 November Art Source Gallery Friday, November 01 Tuesday, November 12 Thursday, December 05 Friday, December 06 December Dave Dillon & Friends Friday, December 06 Tuesday, December 10 Thursday, January 30, 2020 Friday, January 31, 2020 Meridian City Council Meeting Agenda December 13, 2018 – Page 46 of 49 I TEM SHEET C ommission A genda I tem - 5.C. Presenter: Hillary Estimated Time f or P resentation: 2 Title of I tem - Approval of M onthly E xpenses [Action Item] Open Gov R eport B oard Notes: AT TAC HM E NT S: Description Type Upload D ate E xpenses through November E xhibit 12/10/2018 F inancial S tatement - 11/30/2018 E xhibit 12/10/2018 RE V I E WE RS : Department Reviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 12/4/2018 - 7:40 A M Meridian City Council Meeting Agenda December 13, 2018 – Page 47 of 49 City Of Meridian Posted General Ledger Transactions MIP/reports/posted transaction/MAC Transaction Detail G/L# 55181,94403 Summary vs. Detail 0.00 NOT MAC: 94403 01 1840 10514.A2.1.r 5/1/2018 Legal Notice of Invitation to Bid on Monument Sign, 4/27/18 & 5/4/18 IDAHO PRESS-TRI 67.62 AP18-0519 1755134 LG FY18 G/L Code Fund Code Departm ent Code Project Code Effective Date Transaction Description ID Amount Session ID Document Number 55181 01 1840 0000 10/1/2018 MAC Partnership w/ Youth Theatre Installation 1 of 6 - support for -The Best Christmas Pageant Ever- to run in December TREASURE VALLEY CHIL 1,000.00 AP19-0131 1188 55181 01 1840 0000 10/31/2018 MC Clerk#0512 October statement FACEBOOK ads for art week MASTERCARD 56.08 AP19-0118 MC Clerk 10/18 55181 01 1840 0000 10/31/2018 MC Clerk#0512 October statement ON SPOT CLEANERS tablecloth cleaning IPG MASTERCARD 15.00 AP19-0118 MC Clerk 10/18 55181 01 1840 0000 10/31/2018 POSTAGE USE, October 2018 PITNEY RESERVE 1.10 AP19-0114 20474979, 10/18 55181 01 1840 0000 11/28/2018 For initial Point Gallery OFFICE DEPOT 22.88 AP19-0176 238200103001 12/6/2018 1 of 1 Expense detail Meridian City Council Meeting Agenda December 13, 2018 – Page 48 of 49 Total YTD Budget Budget Actual Remaining G/L Code REVENUES Donations/Sponsorships 10,000.00$ Concerts on Broadway -$ 01-1840-34320-0200 Initial Point Gallery 200.00$ (200.00)$ 01-1840-34881-0200 Traffic Box Wraps -$ 01-1840-34881-0200 TOTAL REVENUE 10,000.00$ 200.00$ (200.00)$ EXPENSES Visual Arts 650.00$ 15.00$ 635.00$ 01-1840-55181 Performing Arts 17,000.00$ 1,000.00$ 16,000.00$ 01-1840-55181 Arts Development 2,000.00$ -$ 2,000.00$ 01-1840-55181 *May include expenses related to training/conferences and/or general arts development outreach efforts Other Events 2,500.00$ 56.08 2,443.92$ 01-1840-55181 *May include expenses associated with the Dairy Days Art Show and/or Art Week Other Expenses 1,350.00$ 23.98$ 1,326.02$ 01-1840-55181 *May include mailings, supplies or non-event specific marketing, promotions, printing SUBTOTAL 23,500.00$ 1,095.06$ 22,404.94$ PUBLIC ART PROJECTS MAPS - Traffic Box Wraps (Carryforward)323.25$ -$ 323.25$ 01-1840-55181 MAPS - Traffic Box Wraps 5,000.00$ -$ 5,000.00$ 01-1840-55181 MAPS - Public Art/Signage in Parks (Carryforward)51,619.94$ -$ 51,619.94$ 01-1840-94403 MAPS - Public Art/Signage in Parks 45,000.00$ -$ 45,000.00$ 01-1840-94403 TOTAL PUBLIC ART PROJECTS 101,943.19$ -$ 101,943.19$ TOTAL EXPENSES 125,443.19$ 1,095.06$ 124,348.13$ FY2019 Budget to Actual Comparison As of 11/30/2018 12/6/2018 1 of 1 FY19 Summary Meridian City Council Meeting Agenda December 13, 2018 – Page 49 of 49