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2018-12-18 C I T Y C OUNCI L R EGU L A R M EET I NG AGENDA C ity Council Chamber s 33 E ast B roadway Avenue M er idian, I daho Tuesday, D ecember 18, 2018 at 6:00 P M 1. Roll-C all Attendance O A nne L ittle R oberts X J oe Borton O Ty P almer X Treg B ernt X Genesis Milam X L uke Cavener X Mayor Tammy de Weerd 2. P ledge of Allegiance 3. Community Invocation by D arrell Taylor of Ten M ile C hristian C hur ch 4. Adoption of Agenda Adopted as amended 5. F uture M eeting Topics - Public F orum (Up to 30 M inutes M aximum) Signing up prior to the start of the meeting is required. This time is reserved for the public to address thei r elected officials regarding matters of general interest or concern of public matters and is not specific to an active land use/development application. By law, no decisions can be made on topics presented under this public comment section, other than the City Council may request that the topic be added to a future meeting agenda for a more detailed discussion or action. The Mayor may also direct staff to further assi st you i n resolving the matter following the meeting. 6. P roclamation A. Rocky M ountain High S chool F ootball S tate C hampions D ay 7. Consent Agenda [Action Item] Approved as noted A. Approve M inutes of D ecember 4, 2018 C ity C ouncil Regular M eeting B. Bicentennial F ar m S ubdivision No.1 Water M ain E asement C. Bicentennial F ar m S ubdivision No.1 S anitar y S ewer E asement D. M odified F inal P lat for C aven Ridge E states West S ubdivision No. 1 (H-2018-0134) by J UB Engineers, L ocated S outh of E. Victory Rd. and West of S. S tanding T imber Way E. F indings of F act, C onclusions of L aw for Altur as (H-2018-0105) by T ravis B arney Altur as 1550 Tech L ane, LLC , L ocated at 1550 Tech L ane F. F indings of F act, C onclusions of L aw for S ummer town S ubdivision (H-2017-0142) by 745 W. Ustick, LLC, L ocated at 745 W. Ustick Rd. G. F indings of F act, C onclusions of L aw for Elevate F r anklin S torage (H-2018-0109) by Ten M ile D evelopment, LLC, L ocated at the NW corner of W. F r anklin Rd. and N. Umbria Hill's Ave. H. Addendum to D evelopment Agreement for B ur lingame S ubdivision (H-2108-0079) with Yuriy M ukha (O WNE R/D EVE L O PER) located near the nor theast cor ner of W. C herry L ane and N. B lack C at Road in the S W 1/4 of S ection 4, Township 3 N., Range 1 W I. Resolution No. 18-2120: Accepting Owner ship of "Welcome to M eridian" M onument S ign at 1617 W. Island G r een D r ive, M eridian, Idaho Moved from consent J. Resolution No. 18-2121: Accepting Owner ship of "Welcome to M eridian" M onument S ign at 4043 E . Elden G ray S tr eet, M eridian, Idaho Moved from consent K. Resolution and L ease Agreement for C ongressional D istr ict O ffice Moved from consent 1. R esolution No. 18-2123: A Resolution A pproving A D istrict Office L ease A greement B etween T he C ity Of Meridian (L essor) And Member-E lect Russell Fulcher (L essee) F or A Two Year L ease Term F or A pproximately 1,812 S quare F eet O f Office S pace At The Meridian City Hall, 33 E ast Broadway, Meridian I daho To Be Used F or A L ocal C ongressional Staff Office; Authorizing T he Mayor A nd City C lerk To E xecute A nd A ttest S aid A greement On B ehalf O f The City O f Meridian; A nd P roviding A n E ffective Date. L. Dog L icen se D esignee Agr eement between S ettlers P ark Veter inary Ho spital and C ity of M er idian M. Agr eement for Animal Welfar e and E nforcement S ervices for F iscal Year 2019 between C ity of M eridian and Idaho Humane S ociety for an amount not to exceed $390,660 N. Agr eement between Ada County Highway D istrict and C ity of M eridian for F unding of E mergency T r affic S ignalization for F ir e S tation 6 – Not To E xceed $36,418.10 O. Approval of Award of B id and Agr eement to G ranite E xcavation, Inc. for “S outh M er idian L inder S ewer T runk E xtension” pr oject for a Not-To-E xceed amount of $1,680,204.25 P. Approval of P O for F Y 19 S ecurity B uilding L ock Upgr ade to all P roduction F acilities for the Not-to-E xceed amount of $114,327.50 Q. City F inancial Report for O ctober 2018 (F Y 19) R. AP I nvoices for P ayment 12/14/18 - $27,979.79 S. Amended: AP Invoices for P ayment 12/19/18 - $3,706,950.28 8. Items M oved F rom T he C onsent Agenda [Action Item] A. Resolution No. 18-2120: Accepting Owner ship of "Welcome to M eridian" M onument S ign at 1617 W. Island G r een D r ive, M eridian, Idaho Approved B. Resolution No. 18-2121: Accepting Owner ship of "Welcome to M eridian" M onument S ign at 4043 E . Elden G ray S tr eet, M eridian, Idaho Approved C. Resolution and L ease Agreement for C ongressional D istr ict O ffice Approved 1. R esolution No. 18-2123: A Resolution A pproving A D istrict Office L ease A greement B etween T he C ity Of Meridian (L essor) And Member-E lect Russell Fulcher (L essee) F or A Two Year L ease Term F or A pproximately 1,812 S quare F eet O f Office S pace At The Meridian City Hall, 33 E ast Broadway, Meridian I daho To Be Used F or A L ocal C ongressional Staff Office; Authorizing T he Mayor A nd City C lerk To E xecute A nd A ttest S aid A greement On B ehalf O f The City O f Meridian; A nd P roviding A n E ffective Date. 9. Action I tems Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be presented by the assigned City planner. Following Staff's report the applicant has up to 15 minutes to present their application. Each member of the public may provide testimony up to 3 minutes or if they are representing a larger group, such as a Homeowners Association, they are allowed 10 minutes. The applicant is then allowed 10 additional minutes to respond to the public's comments. No additional public testimony is taken once the public hearing is closed. The City Counci l may move to continue the item for additional information or vote to approve or deny the i tem with or without changes as presented. The Mayor is not a member of the Ci ty Council and pursuant to Idaho Code does not vote on public hearing i tems, unless to break a tie vote. A. P ublic Hearing for C ommunity D evelopment Block Grant (CDBG ) P rogram Year 2017 C onsolidated Annual P erfor mance and E valuation Report (C APER) B. Resolution No. 18-2122: A Resolution Approving S ubmission And Adoption Of T he Community D evelopment B lock G rant Consolidated Annual P erfor mance And E valuation Report F or P rogram Year 2017 To T he United S tates D epartment O f Housing And Ur ban D evelopment; Authorizing T he M ayor And C ity C ler k To E xecute And Attest T he S ame O n B ehalf O f T he C ity Of M eridian; And P roviding An E ffective D ate Approved C. P ublic Hearing for Hill's C entur y F arm C ommer cial (H-2018-0127) by M ar tin L . Hill and Hill & Hill P roper ties, L ocated 3625 E. Amity Rd. Approved as to cell tower consideration only 1. R equest: Modification to the A mended D evelopment A greement (#2016-119080) f or Hill's C entury F arm Commercial to update the conceptual development plan and include a provision allowing the construc tion of a wireless communication f acility on the site prior to subdivision of the property D. P ublic Hearing for Shelburne E ast (H-2018-0112) by S helbur ne P roper ties, LLC , L ocated at 4080, 4115, 4205, 4301 and 4330 B ott L n. Approved 1. R equest: A nnexation and Z oning of 35.09 acres of land with R -4 (23.58 ac res) and R -8 (11.52 acres) zoning districts; and 2. R equest: P reliminary P lat consisting of 101 building lots and 21 common lots on 34.62 acres of land in the proposed R -4 and R -8 zoning districts E. P ublic Hearing for L inder Village (H-2017-0088) by Lynx/D M G Real E state, L ocated at the S E corner of N. L inder Rd. and W. C hinden Blvd. Continued to January 15, 2019 1. R equest: A nnexation and Z oning of 81.51 acres of land f rom the R UT zoning district in A da C ounty to the C-C zoning district (63.796 acres) and the R -8 zoning district (17.713 acres) in the city; and 2. R equest: P reliminary P lat consisting of 16 c ommercial building lots, 1 residential building lot, 2 common lots, and 2 other lots f or future right-of -way dedication on 78.13 acres of land in the proposed C-C and R -8 zoning districts; and 3. R equest: Variance to the UD C 11-3H-4B .2for 2 accesses via W. C hinden B lvd./S H 20-26 F. P ublic Hearing for B uyr ite LLC Apartments (H-2018-0096) by neUdesign Ar chitectur e, LLC, L ocated at at the NW cor ner of W. Ustick Rd. and N. L inder Rd. Application withdrawn 1. R equest: Rezone property from C -C (5.90 acres) to R -40; and 2. Request: Conditional Use Permit for a multi-family development consisting of 96 multi-family residential units within 4 multi-family structures on 4.772 acres of land in a proposed R-40 zoning district; and 3. Request: Modification of an Existing Development Agreement to allow for R-40 zoning and to change certain other provisions of the agreement G. P ublic Hearing for Proposed C ity C ler k's O ffice F ees H. Resolution No. 18-2119: A Resolution Adopting Updated F ees Of T he M eridian C ity C ler k’s O ffice; Authorizing T he D epar tment To Collect S uch F ees; And Providing An E ffective D ate Approved I. P olice: B udget Amendment for S hooting Range M ember ship Not to E xceed $59,000 Approved 10. O rdinances A. O rdinance No. 18-1800: An O rdinance (H-2018-0079 – B ur lingame S ubdivision) F or T he Re-Zone O f A P ar cel Of L and B eing A P or tion O f T he S e ¼ S e ¼ And A Portion Of T he Ne ¼ S e ¼ O f S ection 4, Township 3 Nor th, Range 1 West, B oise M eridian, City Of M er idian, Ada C ounty Idaho; E stablishing And D eter mining T he L and Use Zoning C lassification F rom R-4 (M edium L ow D ensity Residential) Zoning D istr ict To R-8 (M edium D ensity Residential) Zoning D istrict In T he M er idian C ity C ode; P roviding T hat Copies Of T his O rdinance S hall B e F iled With T he Ada C ounty Assessor, T he Ada County Recor der, And T he Idaho S tate Tax Commission, As Required B y L aw; And P roviding F or A S ummary O f T he O rdinance; And Providing F or A Waiver O f T he Reading Rules; And P r oviding An E ffective D ate. Approved 11. F uture M eeting Topics Adjourned at 9:35pm All mater ials presented at public meetings shall bec ome pr oper ty of the C ity of Meridian. Any one desir ing accommodation for disabilities related to doc uments and/or hearing, please c ontac t the C ity Clerk's Offic e at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council December 18, 2018. A Meeting of the Meridian City Council was called to order at 6:02 p.m., Tuesday, December 18, 2018, by Mayor Tammy de Weerd. Members Present: Tammy De Weerd, Joe Borton, Luke Cavener, Genesis Milam, and Treg Bernt. Members Absent: Ty Palmer and Anne Little Roberts. Also present: C.Jay Coles, Bill Nary, Sonya Allen, Kyle Radeck, Shawn Harper, Joe Bongiorno, and Dean Willis. Item 1: Roll-call Attendance: Roll call. __ Anne Little Roberts X _ _Joe Borton __ Ty Palmer X__ Treg Bernt __X__Genesis Milam __X___Lucas Cavener __X_ Mayor Tammy de Weerd De Weerd: Okay. I would like to welcome you to our City Council meeting. It's always nice to see our community come out. So, thank you for joining us. For the record it is Tuesday, December 18th. It's two minutes after 6:00. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Thank you. Item 2 we are going to be led in the Pledge of Allegiance by Cub Scout Pack 132. So, if you will join us up front and we will wait for your instructions on what to do next. They will tell us to rise. I'm glad you're anxious. You can be where ever you want. (Pledge of Allegiance recited.) Cavener: Mr. President? Borton: Mr. Cavener. Cavener: While the Mayor is passing out some -- some City of Meridian pins, I just wanted to comment -- I'm a -- I'm an alumni of Pack 132 and so appreciate seeing you gentlemen here today. Thanks for leading us at the pledge. There we go. Always good to have 132 in the house. Meridian City Council Meeting Agenda January 2, 2019 – Page 63 of 576 Meridian City Council December 18, 2018 Page 2 of 67 De Weerd: Thank you. We had a nice discussion. They have great ideas about how we can recognize random acts of kindness that kids perform in the community. So , we will see how we implement some of those great ideas. So, thank you for joining us. Item 3: Community Invocation by Darrell Taylor of Ten Mile Christian Church De Weerd: Okay. Item 3 is our community invocation. I don't see Darrell Taylor. Oh. Well, thank you. Well, I will invite our -- our community to, please, join us in the community invocation or take this as an opportunity for a moment of reflection. Drake: Would you join me in a word of prayer. Lord, I just want to first acknowledge this season where we just celebrate the birth of your son that you sent to bring peace to the world. The Prince of Peace. And -- and, God, we do pray for peace in our country and in our community here. Lord, I'm sitting back there thinking of our law enforcement officers out tonight on patrol and, Lord, we pray for a safe city for them and all those peacemakers here that we are so thankful for, God. We also are mindful of those who tonight might be hungry or cold or frightened and, Lord, we pray that you would provide for them that they could find their way to where they could receive what they need and, God, last, but not least, I would just like to pray for the meeting here tonight and the City Council, the Mayor, Lord, that you give them a lot of wisdom in the business of the city. I know even these things are important to you. And so I pray, God, that you would bless them and give them an extra measure of grace this Christmas for -- for serving us all. So, we thank you, God, ahead of time for what you're going to do here , in Jesus' name, amen. Thank you very much. Item 4: Adoption of Agenda De Weerd: Thank you, Pastor Troy. Merry Christmas. Okay. Item No. 4 is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: We do have a couple of changes. We are going to be pulling from the Consent Agenda I, J and K for some discussion and as to Consent Agenda Item F, the amount is a little bit different. The correct amount for that item is $3,706,950.28. And with those changes I would move that we adopt the agenda. Cavener: Second. De Weerd: I have a motion and a second to adopt the agenda as read. Any discussion? All those in favor say aye. All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. Meridian City Council Meeting Agenda January 2, 2019 – Page 64 of 576 Meridian City Council December 18, 2018 Page 3 of 67 Item 5: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) De Weerd: Mr. Clerk, any sign-ups under five? Coles: Madam Mayor, there were a few sign-ups. However, in reading the proposed topics of discussion they all relate to other items further down on the Council's agenda this evening. So, nothing unique to Item No. 5. Item 6: Proclamation A. Rocky Mountain High School Football State Champions Day De Weerd: Okay. Very good. Council, our next item, Item 6-A is a proclamation. I'm going to move down to the podium. I'm going to take a chance and think that all the football players will fit up here with me. So, come on up and join me, please. Okay. Coach, front and center as well, please. If you will join me right here. Well, this is -- this is so impressive. You know, my -- you guys probably don't know this, but my dad was a football coach. He coached high school football for many years. Started off at Borah High School. And so I'm kind of used to hanging out on the field and in the stands with football players, but it's been many years. So, it's truly an honor to be standing up here with all of you and one of them is my grandson. Number 44. All right. Okay. I apologize in advance. Okay. So, to all of the individuals standing up here, this night is an opportunity for years to come for you to gloat that you had a day named after you. One of the proclamations includes all of your names and so if you go to this day you will see in the public record that you had a name -- or a day named after you. So, when you have kids or a gal you want to impress, here is your chance; right? Everyone has a day -- wants a day named after them. So, we are very proud to recognize athletes in our community who achieve great things and that is what today is all about. So, I will read the proclamation in your honor. Whereas being a Rocky Mountain football player is about tackling and blocking, kickoff and return yardage and touchdowns. It is also about leadership and character, building confidence and teamwork, all traits that are needed to succeed on the field, in the classroom, and in the real world and whereas the Rocky Mountain varsity football team had a successful and rewarding season as they were the first team at Rocky Mountain to have an undefeated season with a record of 12-0. Wow, where is the spirit, guys? Whereas through their strong desire to exhibit excellence in all they do, their hard work and effort resulted in Rocky's first football champion since 2015 in the Idaho Class 5-A state tournament. And whereas the capturing of the state title builds school spirit and allows these student athletes to know they are champions , something they can never -- that can never be taken away from them, proving a place in the history of Rocky Mountain High School. And whereas the leadership , training, and discipline of coaches helped all team members to focus their talents and passion to become a winning team, with each player making valuable contributions to their victory. Therefore, I, Mayor Tammy de Weerd, do proclaim December 18th, 2018, as Rocky Mountain High School Football State Champion Day in the City of Meridian and I call upon our community to join me in congratulating the Grizzlies on their remarkable athletic Meridian City Council Meeting Agenda January 2, 2019 – Page 65 of 576 Meridian City Council December 18, 2018 Page 4 of 67 achievement and for representing Meridian so proudly in the state tournament. Please join me in congratulating this group of fine athletes. Culig: We want to say thank you very much. It's -- it's our honor to represent, you know, the City of Meridian and our school district and our school and as I have told these boys, the thing that they really accomplished that was amazing was going 12 and 0 is pretty special. It's pretty unique. It takes an uncommon group of men to stay focused for that long and I thought they did a really good job and I'm extremely proud of them and you should be proud of them as community members, as parents. We have a tremendous football program and they are reflective of that. So, thanks again. Appreciate it a lot. De Weerd: Thank you. Congratulations. Okay. You have to stay for the rest of the meeting. You really don't. Culig: So, we are -- we are actually going for our championship celebration. So, we haven't had our state championship banquet, so we will go and do that. So, that's what we are going to do. Item 7: Consent Agenda [Action Item] A. Approve Minutes of December 4, 2018 City Council Regular Meeting B. Bicentennial Farm Subdivision No.1 Water Main Easement C. Bicentennial Farm Subdivision No.1 Sanitary Sewer Easement D. Modified Final Plat for Caven Ridge Estates West Subdivision No. 1 (H-2018-0134) by JUB Engineers, Located South of E. Victory Rd. and West of S. Standing Timber Way E. Findings of Fact, Conclusions of Law for Alturas (H-2018-0105) by Travis Barney Alturas 1550 Tech Lane, LLC , Located at 1550 Tech Lane F. Findings of Fact, Conclusions of Law for Summertown Subdivision (H-2017-0142) by 745 W. Ustick, LLC, Located at 745 W. Ustick Rd. G. Findings of Fact, Conclusions of Law for Elevate Franklin Storage H-2018-0109) by Ten Mile Development, LLC, Located at the NW corner of W. Franklin Rd. and N. Umbria Hill's Ave. H. Addendum to Development Agreement for Burlingame Subdivision H-2108-0079) with Yuriy Mukha (OWNER/DEVELOPER) located near the northeast corner of W. Meridian City Council Meeting Agenda January 2, 2019 – Page 66 of 576 Meridian City Council December 18, 2018 Page 5 of 67 Cherry Lane and N. Black Cat Road in the SW 1/4 of Section 4, Township 3N., Range 1W L. Dog License Designee Agreement between Settlers Park Veterinary Hospital and City of Meridian M. Agreement for Animal Welfare and Enforcement Services for Fiscal Year 2019 between City of Meridian and Idaho Humane Society for an amount not to exceed $390,660 N. Agreement between Ada County Highway District and City of Meridian for Funding of Emergency Traffic Signalization for Fire Station 6 – Not To Exceed $36,418.10 O. Approval of Award of Bid and Agreement to Granite Excavation, Inc. for “South Meridian Linder Sewer Trunk Extension” project for a Not-To -Exceed amount of $1,680,204.25 P. Approval of PO for FY19 Security Building Lock Upgrade to all Production Facilities for the Not-to-Exceed amount of $114,327.50 Q. City Financial Report for October 2018 (FY19) R. AP Invoices for Payment 12/14/18 - $27,979.79 S. Amended: AP Invoices for Payment 12/19/18 - $3,706,950.28 De Weerd: Very good. Okay. Item 7 as our Consent Agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: With the removal of I, J and K and the correction to S, I would move that we approve the Consent Agenda. For the Mayor to sign and the Clerk to attest. Cavener: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. If there is no discussion, Mr. Clerk, will you call role. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, absent; Little Roberts, absent; Bernt, yea. De Weerd: All ayes. Motion carried. Meridian City Council Meeting Agenda January 2, 2019 – Page 67 of 576 Meridian City Council December 18, 2018 Page 6 of 67 MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 8: Items Moved From The Consent Agenda [Action Item] A. Resolution No. 18-2120: Accepting Ownership of "Welcome to Meridian" Monument Sign at 1617 W. Island Green Drive, Meridian, Idaho B. Resolution No. 18-2121: Accepting Ownership of "Welcome to Meridian" Monument Sign at 4043 E . Elden Gray Street, Meridian, Idaho C. Resolution and Lease Agreement for Congressional District Office 1. Resolution No. 18-2123: A Resolution Approving A District Office Lease Agreement Between The City Of Meridian (Lessor) And Member-Elect Russell Fulcher (Lessee) For A Two Year Lease Term For Approximately 1,812 Square Feet Of Office Space At The Meridian City Hall, 33 East Broadway, Meridian Idaho To Be Used For A Local Congressional Staff Office; Authorizing The Mayor And City Clerk To Execute And Attest Said Agreement On Behalf Of The City Of Meridian; And Providing An Effective Date. De Weerd: Okay. There were no items moved -- Borton: There were. De Weerd: There were items moved from the Consent Agenda. Sorry about that. So, we will move to Item 8 and I and J are related. I would say that -- Mr. Nary, do you want to briefly cover that? Nary: Yeah. Yes, Madam Mayor, Members of the Council. So, Items I and J are really housekeeping measures. There are two of the Welcome To Meridian signs that were installed in the last few years. One is located on Fairview near the CarMax business site. The other is on Linder and Chinden area in the area where the Primary Health is -- is being constructed. These were in conjunction with the property owners that they were constructed a few years ago. There was some cleanup stuff that we thought had been accomplished to actually accept ownership, put them on the city insurance and to cover them that way and -- and we thought that had been accomplished and somehow that got missed. So, Mrs. Kane from my office was notified of that and she put these resolutions on. So, it was just the close out of a project that's already been done for a few years. De Weerd: Okay. Mr. Cavener. Meridian City Council Meeting Agenda January 2, 2019 – Page 68 of 576 Meridian City Council December 18, 2018 Page 7 of 67 Cavener: Madam Mayor, appreciate the -- the further explanation from Mr. Nary. It would be great, though, Madam Mayor, if we could get maybe at our January workshop just an update on this program, if it's still -- if it's still occurring are there other of these signs that are out there with outstanding projects to give Council an opportunity to be updated. De Weerd: Okay. Very good. We will put that on the January workshop. Cavener: Then Madam Mayor? De Weerd: Yes. Cavener: Do we need to approve each resolution separately? Nary: Madam Mayor, Members of the Council, you can do them all together. If you want me to do the third one, you could do all three of them together if you want to as well. So, whichever you prefer. Cavener: Okay. I'm okay with that. Nary: Madam Mayor, on the other item that was moved, Item K, that is a lease agreement with the congressional office for council -- or Congressman-elect Fulcher. This is a continuation of an ongoing lease that we have had with the congressman's -- the congressional office since 2008. Just to give some of the history of -- for the public's benefit. Back in 2008 Congressman Sali was the representative for our district. His office was located in Boise. When Congressman Minnick was elected he sought to move his district office into Meridian. We didn't have a congressional office here. It was felt by the Mayor and Council at that time that that would be a good benefit to the public, to allow the public to have access to the congressional delegate here in -- in Meridian at City Hall. City Hall was brand new. It had just opened. That office space at that time was one of our spaces at that point in time that was unoccupied and undesignated for any department. So, it was bare -- bare walls, bare floors, no improvements at all. So, that lease at that time in 2008 was reflective of the tenant improvement that went on, which was to install carpeting, lighting, doors, walls, windows, such into that space. So, that -- that lease for 2008 with Congressman Minnick reflected the cost to the city both for the TI work that was done, as well as the ongoing costs for maintenance, utilities, janitorial and such. After that two years Congressman Labrador was elected. He wanted to continue having the office here. He didn't negotiate the rate. That is the same as today. We didn't at the time -- in either with Congressman Minnick or with Congressman Labrador really try to be competitive with the market, we were really looking at this as a public opportunity for the public to have space for as long as the city was recouping its cost for the space being used and it wasn't necessary for city business at the time and one of the things Congressman Labrador had requested , at least in consideration, was that the congressmen are all given a stipend by the federal government for district offices and the further they can leverage that space into affordable office space allows them to have more offices in various parts of the state or in their district and so that was an other consideration that -- of the discussion back when Congressman Labrador was originally Meridian City Council Meeting Agenda January 2, 2019 – Page 69 of 576 Meridian City Council December 18, 2018 Page 8 of 67 elected. So, that rate has stayed the same through 2010 , '12, '14, '16 and now this. It's the same rate since. So, there is -- that's the basis of the lease that's in front of you. That was the reason we got to where we are on the cost and , again, it's really meant to make sure the city recoups that, allows the public to have access, and as many of you know -- and maybe the public knows as well -- Congressman Labrador has had a number of public events here as well. So, the public has had access to come here for town hall meetings and open forums and such that he's hosted . We would anticipate the same with Congressman Fulcher. But that was the -- that was part of the reasoning for how we got to where we are. De Weerd: Okay. Mr. Cavener. Cavener: Madam Mayor. Thank you, Mr. Nary. My intention in pulling this off the Consent was, really, just to thank staff for putting this together. I th ink it is a great benefit to our community to be able to have a member of our congressional delegation have their main office located here in City Hall and I was really excited to see that Congress man Fulcher has chosen City Hall to be here. I think it's a great benefit for our community and for our citizens. I just wanted to thank staff for putting that together. Appreciate the added explanation. I saw an article this morning in the Statesman kind of asking some of that. So, I think it's great the added explanation you provided for the public that was here tonight. So, Madam Mayor, I would move that we approve Items I, J and K together. Milam: Second. De Weerd: I have a motion and a second to approve Items I, J and K. If there is no discussion, Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, absent; Little Roberts, absent; Bernt, yea. De Weerd: Okay. All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 9: Action Items. De Weerd: Item 9-A is -- Borton: Madam Mayor? I apologize, but I forgot to bring something up earlier during the agenda setting. Item F, Buyrite is the application that the applicant has requested to withdraw and first wanted to see if -- wanted to check for any members of the public that might be here. We could put it on the front of the agenda and accept that request and that -- De Weerd: So, is there any members of the public here for Item F for the public hearing for Buyrite, LLC, apartments? No? One. Yeah. Well, they have requested to withdraw Meridian City Council Meeting Agenda January 2, 2019 – Page 70 of 576 Meridian City Council December 18, 2018 Page 9 of 67 their application and so we will not be holding the public hearing. We will open it and Council will consider accepting the withdrawal. Okay. Borton: Thank you. De Weerd: Thank you. We may want to also have a conversation about Item 9-E. Mr. Nary, is that appropriate to have at least a conversation ahead of these other public hearings, just so we know how we are moving forward? Nary: Madam Mayor, Members of the Council, based on the unusual circumstance of that it might make sense to do that now. De Weerd: Okay. So, I guess I'm requesting a conversation with Council on what they want to do in regard to 9-E. We found ourselves in a predicament, because we have two Council Members that are absent tonight and one Council Member who just found out he had a conflict and so that leaves three Council Members to make a pretty large decision for our community. I -- I would like to open up discussion to Council on where your comfort level is in -- in making a decision tonight, accepting public testimony and any conversation you have about that. Borton: Madman Mayor? De Weerd: Mr. Borton. Borton: Maybe I could kick it off and, then, procedurally Mr. Nary, do we have to go through the process of amending the agenda, putting this up first, open the public hearing and, then, have a discussion? De Weerd: This is just procedurally, so it doesn't have to do with the technical aspects of the application. But Mr. Nary? Nary: Madam Mayor, Members of the Council, Council Member Borton, I would say no, because if you're -- if the discussion is to -- whether to hear this matter or not, that's a procedural question. If, then, the decision of whatever you choose to do -- if it is to do something other than hear it on the agenda as it's currently posted, then, we would probably need to do that. Borton: Thank you. Madam Mayor? De Weerd: Mr. Borton. Borton: Just for some context, the conflict of interest is one that -- that precludes me from -- from sitting in this matter. For -- for some brief context of -- of what occurs, we have got a client with our firm who is begun negotiations with the applicant in trying to be one of the end users on the project. When that became known we kind of walked through our process and disclosed this publicly where we raised the issue with -- with the city's legal Meridian City Council Meeting Agenda January 2, 2019 – Page 71 of 576 Meridian City Council December 18, 2018 Page 10 of 67 counsel, informed him, reviewed city code and made a determination of wha t -- the next steps. City code identifies the appropriate process, which we are describing here and it precludes me from having participation in this application going forward. That's the direction we have been given by our city attorney and it's also wh at's most appropriate to insure the process not only is it technically proper, but it's perceived to be proper as well. I have had no conversations with anybody within the city about any of the substance of the application and will continue to remain comp letely detached from it, which includes a discussion, quite frankly, of this procedural process and discussion of any component of the application, whether it's today or -- or at a future date. So, that disclosure is made public now and turn it back over to you, Madam Mayor, to continue the discussion. Thank you. De Weerd: Thank you, Mr. Borton. So, I would ask Council any thoughts they have on this item. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I think the big question before the Council is do the three members that are able to vote feel comfortable in moving forward. I think it's beneficial for the public to be aware -- because of our limited amount of attendees, anything short of a unanimous vote, either in favor or against, fails -- would require a three person vote and with a -- with a project as complex, complicated, and significant of time invested in this, do the three of us have an ability to come to a consensus after hearing from the applicant and -- and the public. My personal feeling is we are -- we are elected to vote. We are here to do the people's work. That's why I'm here. But I also want to take into consideration what's most fair for -- for the applicant and for the public that have given up considerable amoun t of their time to be here this evening. Do we come up with a better solution with five members here, four members here than we do tonight. I'm supportive either way. I'm happy to take testimony. I'm happy to hear from everyone that's here tonight . But I'm also supportive that this body feels it's more prudent to wait for a later point in time when we can have more Council Members that are able to vote attend. That's where I stand here. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Yes. I'm -- I came tonight prepared to hear this and I, too, hopefully, help make a decision. However, the other side of me feels that it would be unfair if -- well, if we were to be unanimous and come to a decision, whichever way that would be , some people would feel that it was unfair that there were only three of us here and -- I really wish I could know how the applicant and the -- and the -- the neighbors felt about this situation. I don't know if there is a way to poll the audience, but I'm -- I'm willing to do whatever, honestly. I want to do what the people want us to do. But it is -- it is a tough one. We Meridian City Council Meeting Agenda January 2, 2019 – Page 72 of 576 Meridian City Council December 18, 2018 Page 11 of 67 have never had this situation come up and it is a very large application and a lot to consider. De Weerd: Mr. Bernt. Bernt: Madam Mayor, thank you. My first gut reaction to this is to continue . That was my -- that was my first inclination when I found out the circumstance that we are in this evening. This is a -- this is a big application. This will have -- you know, it will be a big -- could be, you know, a big project on that corner for many years to come, many generations to come and so I think it's important as a Council that we make a prudent decision as a -- as a -- as a body. So, that -- my first gut reaction would be -- would be to continue it. However, I do respect the time that both the applicant and , you know, the citizens have made. So, I would prefer to continue, but if it's the intent of this body to -- to hear testimony this evening, then, I'm okay with that as well. I -- obviously, you know, we all came prepared, so that's -- that's not -- not going to be an issue. De Weerd: Mr. Nary, perhaps you can give an idea of the -- the choices that the Council has. Nary: Certainly, Madam Mayor, Members of the Council. So, a couple of options. You can continue it now at this point to a date certain in the future to be heard. The clerk would know when council members have given us notice they won't be present. So , you can have the council members here that can vote on it. So, that's one option. Again, the -- the issue that Councilman Cavener raised is a statutory one. It requires that for any motion to be approved by the Council a majority of the members that are present must approve it. So, in this situation there are four members present, even when one recuses himself they are still present for that purpose. So, that means other -- every other one it would have to be three -- all three would have to vote together. That's awkward going into knowing that up front, you know, that's an awkward situation for all of the Council Members to be in. Certainly you can hear it. You may have a reason, other than this issue, to continue it. That's problematic sometimes for a lot of folks, both for the applicant and the public to do that as well. Again, I recognize it's difficult to continue matters up front. People have taken the time to be here and rearrange their schedules and lives to do that. But, again, if the idea is that the way -- what's the balance between fairness, I think there is -- both sides have legitimate concerns of fairness, whether to hold it today or to continue it. So, I don't know that there is one prevailing decision either way. I think reality is is that it's a legitimate concern and Council Member Milam is correct in all the time I have been here I cannot recall we have ever had this situation and so this is a fairly unique circumstance. Part of it is is our code required we have to have all these hearings today because of the way our code is structured and they had to be scheduled . We couldn't split them out to different days because of that. That's the procedural issue that we will deal with in the future, but that's part of the dilemma here if this was something we could have done differently, we -- we could have done that. We couldn't do that in this case. Cavener: Madam Mayor? Meridian City Council Meeting Agenda January 2, 2019 – Page 73 of 576 Meridian City Council December 18, 2018 Page 12 of 67 De Weerd: Mr. Cavener. Cavener: Perhaps it would be beneficial if the Council was open to maybe moving this item to the front. Open, the public hearing. Give the applicant -- I see some community representatives that are here -- an opportunity just to chime in about their feelings about tonight versus in the future. What we don't want to have is that somebody that's made plans to be able to testify tonight that wouldn't be available in the future and not have their opportunity to be heard. To me I think that's -- that's an important issue. If -- if those that are -- have given up their time so much to this project are willing to be generous yet again to come back at a later point time I think that's probably the most prudent decision for us to make. However, if that does not work for our community groups that are here, for our citizens that are here and the applicant that's here, then, I think that we need to be prepared to move forward. De Weerd: Okay. Cavener: So, Madam Mayor, I guess -- I don't know if -- as the chairperson of the meeting, if you're -- if you're open to that. I know we have -- we have already approved the agenda. If we need to modify it -- we need to get -- so we can at least begin this process. De Weerd: With Council's direction I can change the agenda for that consideration. Okay. So, is their Council unanimous consent on the side that can vote -- not our lone Council Member over here. Milam: Here on the left. E. Public Hearing for Linder Village (H-2017-0088) by Lynx/DMG Real Estate, Located at the SE corner of N. Linder Rd. and W. Chinden Blvd. 1. Request: Annexation and Zoning of 81.51 acres of land from the RUT zoning district in Ada County to the C-C zoning district (63.796 acres) and the R -8 zoning district (17.713 acres) in the city; and 2. Request: Preliminary Plat consisting of 16 commercial building lots, 1 residential building lot, 2 common lots, and 2 other lots for future right-of -way dedication on 78.13 acres of land in the proposed C-C and R-8 zoning districts; and 3. Request: Variance to the UDC 11 -3H-4B .2 for 2 accesses via W. Chinden Blvd./SH 20-26 De Weerd: We will go ahead and jump to Item 9-E, the public hearing for H-2017-0088. I will open this public hearing first for procedural discussion. Meridian City Council Meeting Agenda January 2, 2019 – Page 74 of 576 Meridian City Council December 18, 2018 Page 13 of 67 Cavener: Thank you, Madam Mayor. And, maybe, Madam Mayor and Council, if you're supportive maybe kind of following routine -- at least give the applicant the first opportunity to share their feelings about continuing versus tonight and, then, perhaps members of the public. I see representatives of the Southern Rim Coalition, Chamber of Commerce, other active homeowners associations. Maybe let those that feel the need to chime in and, then, if there are citizens that feel that they are unable to, that we have an opportunity to at least hear how many of those are as well. De Weerd: Okay. So, we are limiting comments out the gate right now. It's just to talk procedurally on hearing the application in its entirety and so I would ask for the applicant to come forward. If you will, please, state your name and address for the record. Howell: Yes, Madam Mayor, Members of the Council. My name is Ken Howell. I represent the developer DMG Lynx. My business address is 877 West Main, Suite 1000, Boise, Idaho. As the Council can imagine, this is an exceedingly important item for us. We have been here, as you know, several times before and spent a fair amount of time on this project and we do have other things with other public agencies that have a timeline of their own as well. However, we recognize that this is a significant issue for the community of Meridian, it's a significant issue for this Council, and we would I think at the end of the day like to have a decision that is fully and fairly made by the broadest constituency of the Council that we can have. I think that would be fair to the applicant. I think, frankly, that's fair to any opposition that may exist to the project at this point. And, frankly, it's fair to the Council, because I think it is unfair to put those remaining in the position of knowing that their individual vote would be determinative of what the project would be. So, I think all things considered, as disappointed as we would be to be delayed further, I think that's the right thing to do and I think it's the wise thing to do. Thank you. De Weerd: Okay. And just a point of information. On January 2nd I understand we will have four members that can vote at that time. So, we still won't to have a full sitting Council, but we will have four rather than three. Howell: Madam Mayor, we understand that the conflict issue is what it is and so that will of necessity -- what you should have done is recruited a couple of the football players to sit as temporary councilmen, so -- but -- De Weerd: I think they were ready for it. Howell: Yeah. Okay. Thank you. If there is any questions I would be happy to answer, but I think that's pretty self explanatory. Milam: Madam Mayor? De Weerd: Mrs. Milam. Meridian City Council Meeting Agenda January 2, 2019 – Page 75 of 576 Meridian City Council December 18, 2018 Page 14 of 67 Milam: Was the 2nd the only option or are we going to give them options of the 2nd or the 15th or the 22nd? De Weerd: Certainly there are other options than just the 2nd. Coles: And, Madam Mayor, if I may, I do know that on the 15th no Council Member has informed me or my office that they would be absent. So, we would have a full Council that evening, minus the councilman that needs to be recused. But also from a public's perspective from the testimony that our office receives, that date might also work well in terms of -- as far advanced notice as possible to the members of the public to arrange their schedules. Howell: And the 15th would work well for us. De Weerd: Okay. Howell: Thank you. De Weerd: We do have a couple of spokespersons for the neighborhood. Could you raise your hand? You're with an HOA or -- she didn't raise her hand. Come on up, Sally. Reynolds: Hi, Madam Mayor, Members of the City Council. Sally Reynolds. 1166 West Bacall Street. So, excuse my late entrance, I thought it was, obviously, later on the agenda. So, let me just make sure I understand. You're taking comments on whether or not the application should be continued; correct? De Weerd: Yeah. Right now we are just taking comments procedurally on whether to hear the complete application or to continue it. Reynolds: I guess as a representative of Paramount HOA advisory board, I would be in favor of continuing the application. Like Mr. Nary said -- and Councilmember Bernt, there are a lot of neighbors here tonight who have given of their time to come with the expectation that they would be heard, but I also understand the significance of having a full City Council. So, we would be amenable to continuing the hearing. De Weerd: Okay. Thank you. Reynolds: Thank you. De Weerd: Is there any representative else who would like to comment on the procedural question at hand? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Meridian City Council Meeting Agenda January 2, 2019 – Page 76 of 576 Meridian City Council December 18, 2018 Page 15 of 67 Cavener: Recognizing that there is representatives, is there anybody in the room that would not be able to make it here on the 15th to provide public testimony? Madam Mayor? We opened the public hearing, so I guess at this point, then, is a motion maybe in order to continue this public hearing to January 15th, 2019? De Weerd: Is that a motion? Cavener: It is. Milam: Second. Bernt: Second. De Weerd: Okay. I have a motion and a second to continue this public hearing to January 15th, 2019. All those in favor say aye. All ayes. MOTION CARRIED: THREE AYES. ONE RECUSED. TWO ABSENT. De Weerd: Our apologies to the applicant and to all the neighbors who came to join us tonight, but at least we can wish you a Merry Christmas and -- Mr. Howell. Howell: Madam Mayor and Council, I wanted to specifically say Merry Christmas and a Happy Holidays to you as well, but more specifically to thank you for the kindness of taking this procedural matter up early, so that we don't sit around here for quite a while and, then, end up in the same place later. So, thank you very much. De Weerd: Yeah. Again, our apologies. This -- in my -- in my tenure -- this is year 19 -- I have never seen this happen. So, our apologies. Howell: What are you going to do. Thank you. Coles: Madam Mayor? De Weerd: Mr. Clerk. Coles: Given the significance of this application and the amount of public testimony, I did want to check with the Council to get a sense of -- of a full renotice or what renoticing steps -- usually when this -- when this occurs, the renotice is just the agenda notice, because those in attendance would know what that date is. However, again, given the -- how significant this project has seemed to be , I wanted to see what type of renoticing my office should undertake, if any. De Weerd: I think the NextDoor and -- and -- is -- is adequate, unless -- Cavener: Madam Mayor? Meridian City Council Meeting Agenda January 2, 2019 – Page 77 of 576 Meridian City Council December 18, 2018 Page 16 of 67 De Weerd: -- I know our -- our neighborhood has representatives who will get it out to their HOAs and -- and we have HOA contacts as well that -- Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Perhaps -- I mean is there signage that is currently listed on the site that references today's date? Coles: There is, yes. Cavener: So, Madam Mayor, I think either -- I mean I think in a perfect world we pay to update the signage with the January 15th date. Send information out on NextDoor and rely on our good friends and partners here that are in the room to spread the word . But what we don't want is someone that's not plugged in to -- to drive past that and think that the event has occurred, when it's actually pending. De Weerd: We do need to change the signage. Coles: When an application is continued -- not -- not traditionally, no, it doesn't necessarily need to be updated. So, if that is the intent of the Council I'm sure Ms. Allen can work with the applicant to ensure that that happens. Cavener: At no cost to the applicant. A. Public Hearing for Community Development Block Grant (CDBG) Program Year 2017 Consolidated Annual Performance and Evaluation Report (CAPER) De Weerd: Okay. Thank you. Okay. Item 9-A is a public hearing for our CDBG program year 2017 and I will turn this over to Crystal. Campbell: Thank you, Madam Mayor, Members of the Council. If you recall, I was here a couple of weeks ago to present on this report. It's the Consolidated Annual Performance and Evaluation Report or we call it the CAPER. So, I'm just going to give you a brief review of what it is and, then, go into the comments that we received. So, the purpose of the CAPER is to evaluate the program for the program year, which ran from October 1st, 2017, to September 30th, 2018, and just to give us a better idea of annually how the program is progressing. We -- we expended 510,000 dollars during program year '17 on various projects. There is a list of them here. We did some good work that we had a lot of success. There was food stability for almost 4,000 households. Prevention of homelessness for four families. Homeownership for another five families. So, we did a lot of really good things for the community with this program during program year '17. We -- all of the activities that were funded were tied back to our consolidated plan, which is a five year plan that we have goals. This was the first year of this consolidated plan. The Meridian City Council Meeting Agenda January 2, 2019 – Page 78 of 576 Meridian City Council December 18, 2018 Page 17 of 67 goals that we have are to improve accessibility, enhance homeownership opportunities, provide social services, stabilize the rental gap and administration and fair housing activities. So, the major updates to the CAPER are on attachment one, which is the public comment piece. The first thing that we needed to do was add these proof of publications to the document. We also received some narrative for the affordable housing section and the summary of the comments are in attachment one, but the updates are also made in the actual report. The -- the administrator for Ada County Housing Association, Jillian Patterson, she gave us additional information as far as what the -- what the concerns were in Meridian, why they had a hard time meeting their goals. She also gave us some information as far as what they plan to do for outreach in the future. Councilman Cavener also had some clarifications requested. One item was the scholarship for the Boys and Girls Club that shows the family was not low or moderate income and he wanted to know if we needed to do anything to correct this and if it will put the city at risk and , thankfully, the way that it's classified 51 percent of the recipients have to be low to moderate income and so that program year it was actually 95 percent of the people because there was only the one. So, we don't have any issues with that one. The second clarification also requested by Councilman Cavener was the affordable housing in Meridian. It's -- it's a huge issue and he wanted to know what the plan was moving forward. Well, we changed the amount available for homeowners assistance programs and will there be changes to the way we define affordable -- affordable housing in Meridian. The first -- the first piece of this -- sorry, I can't get the microphone right. The first piece of this -- the homeowners assistance programs, there is some discretion with the providers to -- as to how much they offer each one of the homebuyers, depending on what their need is. So, as we talked to Ada County Housing Association they did say that they are looking at providing more assistance for the families who need a little bit more. So, it may end up that they don't serve as many households, but they will be able to find housing for those ones that they do serve. And as far as how we are going to address affordable housing moving forward, the consolidated plan -- the five year consolidated plan, this is the first year of it and we actually have it in there as a go al to develop an affordable housing plan , so that we can address these issues. So, we don't necessarily have answers right now, but moving forward we hope to have a better answer to this question. So , those were the comments and clarifications that I received. So, this is what our timeline looks like. We are having the public hearing for the CAPER tonight and we hope to close the public comment period and that you guys will move to approve and adopt the resolution , so that we can get this submitted. It's due December 29th, but I -- if everything goes well, then, I should be able to finalize that CAPER in HUD's online system and submit it and, then, send the hardcopy to them by Friday. De Weerd: Council, are there any questions at this point? Thank you, Crystal. This is a public hearing. Mr. Clerk, is there anyone signed up to testify? Coles: Madam Mayor, the only individual indicating a desire to testify as Dr. Lindsay Park. Don't see Dr. Park. De Weerd: Okay. This is a public hearing. Is there anyone that wishes to testify on this item that didn't sign up? You're a quiet group. Seeing none -- Meridian City Council Meeting Agenda January 2, 2019 – Page 79 of 576 Meridian City Council December 18, 2018 Page 18 of 67 Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I move that we approve resolution -- Madam Mayor, I move that we close the public hearing for the Community Development Block Grant program year 2017. Milam: Second. De Weerd: I have a motion and a second to close the public hearing on Item 9-A. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FOUR AYES. TWO ABSENT. B. Resolution No. 18-2122: A Resolution Approving Submission And Adoption Of The Community Development Block Grant Consolidated Annual Performance And Evaluation Report For Program Year 2017 To The United States Department Of Housing And Urban Development; Authorizing The Mayor And City Clerk To Execute And Attest The Same On Behalf Of The City Of Meridian; And Providing An Effective Date De Weerd: Do I have a motion under 9-B for resolution 18-2122? Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I move that we approve resolution number 18-2122. Milam: Second. De Weerd: I have a motion and a second to approve item 9-B. Is there any discussion? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Briefly. Thank you, Crystal, for a timely response, especially getting your feet underneath you. New at the city. For those that are in attendance, this is a great program. I think it allows us to do a lot of great good in our community and serve those that are in need and so I just wanted to thank you for getting up to speed quickly and answering my questions in a very expedited fashion. It's appreciated. Campbell: Thank you. De Weerd: If there is nothing further, Mr. Clerk. Meridian City Council Meeting Agenda January 2, 2019 – Page 80 of 576 Meridian City Council December 18, 2018 Page 19 of 67 Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, absent; Little Roberts, absent; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FOUR AYES. TWO ABSENT. C. Public Hearing for Hill's Century Farm Commercial (H-2018- 0127) by Martin L . Hill and Hill & Hill Properties, Located 3625 E. Amity Rd. 1. Request: Modification to the Amended Development Agreement 2016-119080) for Hill's Century Farm Commercial to update the conceptual development plan and include a provision allowing the construction of a wireless communication facility on the site prior to subdivision of the property De Weerd: Item 9-C is a public hearing for H-2018-0127. I will open this public hearing with just a brief explanation. Our public hearing process does start with a presentation from staff about the application and any staff comments. Then we do ask the applicant to make comment and they have ten minutes. Mr. Clerk, is that ten minutes or 15? Coles: It's 15 at the front end. De Weerd: Okay. Thank you. After they have had a chance to present their application as well to the City Council, Council will have questions of staff or the applicant and, then, we will ask for public testimony. The public has three minutes and there is a timer on the -- the screen at the podium, so you can kind of keep an eye on how much time you have . After the public testimony is accepted, we will ask the applicant to get up. They have ten minutes to respond to any testimony and questions that came up during the testimony. Council, then, will have an opportunity to ask a question of staff, applicant, or any of those that testified. They have had an opportunity to review the public record and any hearings and public comments about each application and, then, render a decision. So, with that I will turn this over to staff for the staff report on Item 9-C. Allen: Thank you, Madam Mayor, Members of the Council. The first application before you tonight as a request for a development agreement modification. This site consists of 82 acres of land. It's zoned C-N and R-8 and located at the southeast corner of East Amity Road and South Eagle Road. This property was annexed in 2015 with the requirement of a development agreement, which was later amended in 2016 to include a more detailed plan for the eastern portion of the site and a concept plan there in the left is the concept plan that was previously approved for this site. The Comprehensive Plan future land use map designation is mixed use neighborhood. The applicant is requesting a modification to the amended development agreement for this site to update the Meridian City Council Meeting Agenda January 2, 2019 – Page 81 of 576 Meridian City Council December 18, 2018 Page 20 of 67 conceptual development plan to include a more detailed plan for the west portion of the site and inclusion of a provision to allow the construction of a wireless communication facility on the site prior to subdivision of the property. So , what we are talking about here tonight is the yellow area here, which is this area right here on the right-hand plan. The existing plan depicts medium density residential uses for the area nearest the Eagle- Amity Road intersection around the Idaho Power substation. The proposed plan includes a change for the northern portion of that area along Amity to include a self service storage facility and office and retail uses. A cell tower is proposed south of the Idaho Power substation and that is in this little orange area right here where my pointer is . The cell tower is classified as a wireless communication facility and as such requires conditional use approval in the R-8 district, because it is proposed in a residential district without an allowed nonresidential use per the specific use standards. The storage facility use depicted on the proposed plan and a future C-C zoning district is not a use that is contemplated in the mixed use neighborhood designation, nor is it a use that's allowed in the zoning district listed as appropriate in the MUN designation and those are TN-R, TN- C, L-O, C-N and R-15. Fairly -- zoning designations that allow fairly low impact residential and complimentary uses. The C-C district may be considered, but the applicant will need to demonstrate how to use and zoning is consistent with the mixed use designation and specifically the mixed use neighborhood designation . Therefore, at this time staff does not support the portion of the concept plan designated for self service storage and recommends the use remain as medium density residential. The applicant should submit a development agreement modification and a rezone application concurrently in the future if a storage facility is desired. A conditional use permit would, then, also be required if a rezone and DA amendment is approved. No written testimony has been received on this application. Staff is recommending approval of the proposed amendment to the development agreement, except for the self service storage facility in a future C-C zone depicted on the proposed concept plan. This area should remain medium density residential until such time as the subsequent development agreement modification and rezone application or use and zoning that is permitted in the mixed use neighborhood designation is proposed and approved. Staff will stand for any questions. De Weerd: Council, any questions at this time? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Sonya, thanks first off. Appreciate it. Merry Christmas. In your report you talk about that the C-C district may be considered for a self storage unit, but the app licant has to demonstrate its compatibility. When we are talking about demonstrating, what does that refer to? Is that design? Access? When we are looking for them to demonstrate what is it that we are looking to have them show to us? Allen: Madam Mayor, Councilman Cavener, Councilmen, there are several things really. In the mixed use designation it's -- specifically the mixed use neighborhood, it's, like I said, pretty low impact commercial uses, neighborhood friendly uses. They should be Meridian City Council Meeting Agenda January 2, 2019 – Page 82 of 576 Meridian City Council December 18, 2018 Page 21 of 67 integrated. Self service storage facilities don't integrate with the neighborhood typically. You know, pathway connections, it's -- it's just a use that really isn't anticipated in the mixed use designation. So, the applicant would need to prove to us why they feel it is consistent. Cavener: Thank you. De Weerd: Okay. Any further questions at this point? Would the applicant like to comment? Good evening. If you -- Merry Christmas. Wardle: Merry Christmas. De Weerd: If you will, please, state your name and address for the record. Wardle: I will. Madam Mayor, my name is Jon Wardle. 12601 West Explorer Drive, Boise, Idaho. 83713. I am with Brighton and we are here tonight on behalf of Marty Hill, who we have worked with on other projects out there. He's in Arizona enjoying good weather. Before I get into that, I did want to mention one thing. I saw last week that Mayor Corrie had passed away. I just wanted to recognize that when I started my career he was very involved with the city. Was the mayor. A good man, as probably already -- you have already discussed, but I just wanted to acknowledge his contributions to our community and one of the good man -- good men and women here, so -- De Weerd: Thank you. Wardle: As to the application, just to -- to restate, but also to be clear, tonight we are just asking for a modification of the development agreement. Part of the requirement of this project was to bring back a more detailed site plan , but this isn't the end of the road of that process. We would still have to come through with a rezone application, preliminary plan for this as well. The impetus of this project or the request tonight is related to that cell phone tower, which is directly adjacent to the substation. We can get into more detail in the future on the mini storage, which we will. We do feel like that that is a good use against the substation, but we would like to demonstrate that at a future date and process. But tonight we are asking for a modification to the development agreement to allow specifically the wireless communication to occur prior to platting and we are making a commitment that we will be back with an additional rezone application to preliminary plat process to address these other users. So, we are supportive of the report that staff has issued in front of you tonight and I stand for any questions you might have. De Weerd: Thank you. Council, any questions? Thank you. Wardle: Thank you. De Weerd: Mr. Clerk, have we sign-ups for testimony? Meridian City Council Meeting Agenda January 2, 2019 – Page 83 of 576 Meridian City Council December 18, 2018 Page 22 of 67 Coles: Madam Mayor, we do, but, however, I fear that they may have been for the item that was continued earlier this evening. However, I will call their names to make sure. First was Susan Karnes. De Weerd: Good evening and Merry Christmas. Karnes: Merry Christmas. My name is Susan Karnes. I reside at 5556 South Graphite Way and I'm here on behalf of the Meridian Southern Rim Coalition and our opinion on this is the cart made the horse. We feel that this is premature to approve these modifications to the development agreement. These are the concerns we are hearing from our members. There is a cell tower one mile west on Amity Road at Locust Grove. We respectfully ask that the city scrutinize the need for another cell tower in this location per the pending conditional use permit process before approving it. We further remind you that this land is in close proximity to The Hill and several desirable high end neighborhoods and the substation at Amity an d Eagle is attractively concealed through tall berms and landscape. Should Council approve this cell tower, which we believe should not be allowed at this point until the conditional use processes is completed, we ask that every possible measure be taken to ensure the highest aesthetics . Regarding the storage facility, as we have testified before, we object to land use changes in development agreements. We further testify that substantial zoning changes should be deferred until the new Comprehensive Plan is created and all stakeholder opinions have been expressed and stakeholders, particularly residen ts, feel that they have a voice in the city's plan for the future. This land has been zoned R-8. It had a significant zoning change on the FLUM in 2016 from residential to mixed use neighborhood. For that reason we also believe any uses exceeding mixed use neighborhood should be presented to the neighborhood in rendering and preplats. So, we ask that you deny these modifications to this development agreement. De Weerd: Thank you, Susan. Council, any questions? Karnes: Merry Christmas. De Weerd: Thank you. Borton: Madam Mayor? Borton: Mr. Borton. Borton: If it's okay, just because Susan asked a great question and while it's fresh, if I could ask Jon to respond and it's just on the procedure of why a development agreement modification to allow the cell tower wouldn't come alongside the CUP application. Wardle: Madam Mayor, for the record Jon Wardle. Actually, there is a conditional use -- conditional use permit in front of the city currently. That process has stalled because this specific use of the cell tower wasn't previously contemplated adjacent to the substation. So, as part of the conditional use process, which is currently with staff, which went to a Meridian City Council Meeting Agenda January 2, 2019 – Page 84 of 576 Meridian City Council December 18, 2018 Page 23 of 67 public hearing, but was continued, this was the process that we were asked to go through was do a development agreement modification to bring the wireless use in. If that gets approved, then, the conditional use process can continue. So, it's already in process, but it's paused at this moment. De Weerd: Could it not have been done in parallel, so that -- if you do it separately Council doesn't ever see CUPs, it's considered and decided at Planning and Zoning. Mr. Nary. Nary: Thank you, Madam Mayor, Members of the Council. We had this discussion internally and it is awkward, because the CUP is only done at the Planning and Zoning level, unless it's appealed, and modification of development agreements are only done at the Council level. So, I think what the stall Mr. Wardle referred to is that the Planning and Zoning Commission cannot grant them a CUP conditionally. So, they -- and so since they are -- it's not a use that's contemplated and allowed within the development agreement , they can't grant it. All the Council is being asked is to modify the development to allow this use to be considered subject to the CUP. So, the requirements of the CUP still have to go through public hearing held, conditions of whatever is necessary to alleviate the impact of that to the neighborhood. It could all be considered. But right now they can't even consider it, because it's not something contemplated. Borton: That makes great sense. Nary: Okay. Borton: Thank you. Coles: Madam Mayor, I spoke too soon. None of the other sign -ups indicated they wanted to provide testimony. De Weerd: Okay. This is a public hearing. Is there people who would -- yes. Good evening and Merry Christmas. LaFever: Good evening. De Weerd: If you will, please, state your name and address for the record. LaFever: Denise LaFever. 6706 North Salvia Way. De Weerd: Thank you. LaFever: Meridian, Idaho. And I concur with what Susan had to say, but I will go one step further, a little more direct about it. I adamantly oppose this application to do land use changes in a DA and not to come forth with a CUP. There are multiple times that applications come forward with multiple requests. You had one on your agenda tonight that was withdrawn that had three different things they were asking all at one time. Brighton in the past has gone through and has put applications together with multiple Meridian City Council Meeting Agenda January 2, 2019 – Page 85 of 576 Meridian City Council December 18, 2018 Page 24 of 67 requests in one. But back to the subject here, a CUP is required to go back and make this change. First of all, this land is zoned. That just flipped. Can we flip back to the one that you had it on, so that -- that is actually zoned land. Right over there, that medium density, there was an application that zone d that. That's zoned residential. Right there, by going back through and doing this, that would require a rezone . By going back and accepting this DA it -- it says right in here future development of site shall be generally consistent with the amended concept plan , dated October 26, 2018. Which is this one. So, in theory, by authorizing this DA, as it stands you are authorizing this new design conceptual plan. Not only are you authorizing the self storage, the office or retail, which is commercial, which is in a residential -- that's a rezone. You have your cell phone tower, which requires a CUP. So, go back through the application process and couple and combine these and do it the right way. We are turning into a city that's over 100,000 people. Process needs to matter. This is -- this is just backwards. This is Timber -- Timber Creek all over again and we need to -- we need to be doing better as a city. At least that's my opinion. De Weerd: Thank you, Denise. Any questions? Borton: Madam Mayor? De Weerd: Mr. Bernt. Borton: Just -- maybe just a -- De Weerd: No. I said Mr. Bernt. Borton: Mr. Bernt. Sorry. Bernt: That's all right. Borton: I heard a B on that. De Weerd: You were so excited. Bernt: Thank you, Madam Mayor. I believe that by -- I don't think we are approving any of this tonight, are we? I mean just to confirm. I believe what Mr. Nary said, we are just allowing for the discussion to take place and I don't believe that we are approving a self storage unit tonight or office, retail, or anything like that. I think we are just approving the process, like Denise mentioned, to have the discussion and there will be future discussion in regard to this in the future when they come back and , you know, with -- with more details. So, am I -- am I miss -- De Weerd: Mr. Nary. Nary: Madam Mayor, Members of the Council, you are correct, we are -- they are asking for a modification to allow these types of uses. Some of them are going to require a Meridian City Council Meeting Agenda January 2, 2019 – Page 86 of 576 Meridian City Council December 18, 2018 Page 25 of 67 rezone, as we talked about with the storage facility. Some will require a CUP, like the tower, which has another process. So, you are correct, you are not approving any of those uses. You're approving those to be considered for this location and some of them have -- I don't know and maybe Sonya could say -- if any of this isn't -- is approvable now with just the development agreement. I don't believe any of these are. I think all of them require more process. Allen: Madam Mayor, Councilman Bernt, no, you're not approving the actual use tonight. However, if you do approve a conceptual development plan with these uses on it , you are, essentially, saying that you believe them to be consistent with the mixed use designation and the mixed use neighborhood designation. So, be very careful what you wish and what you're approving, just -- you know, if you approve this tonight this is something that they will be allowed to develop in the future, then , through the appropriate processes, a rezone and a conditional use permit for the storage facility. Borton: Madam Mayor? Milam: Madam Mayor? De Weerd: Mr. Borton. Milam: Oh. Borton: Go ahead. De Weerd: You were next. Milam: You were next. Borton: Madam Mayor, I thought I understood Jon to say that portions of the DA modification that address the self storage and office are effectively withdrawn today and will come back at a future date, along with the future rezone. So, the only portion of the DA modification at issue today is just specific to the cell tower itself. Allen: Madam Mayor, I believe he was wanting the office and retail to remain. It's -- it's an allowed use. De Weerd: Mr. Wardle. Wardle: And I thought this was going to be short. And just to clarify, we are going to have to come back with a rezone anyways and that process will come back to the City Council and if we need to address the office and retail and mini storage all in one package as part of that DA, we can do that. That's not a problem. But what we are asking for specifically is the wireless tower. Furthermore, the wireless tower is a conditional use permit item in an R-8 zone, which this property already is. They submitted an application for a conditional use permit for a wireless tower, but because that use wasn't specific in the Meridian City Council Meeting Agenda January 2, 2019 – Page 87 of 576 Meridian City Council December 18, 2018 Page 26 of 67 previous development agreement it was halted. So, that's what we are here for tonight. We haven't circumvented the process. A conditional use permit was submitted a long time ago. It was noticed for a public hearing. It was stopped pending us coming back and taking care of this element tonight. So, if we want to keep it simple and we are willing to, the -- what we are asking for specifically tonight is to allow a conditional use permit to go forward, because now a cell tower could be a use allowed with the development agreement. So, that's what we are asking for. Milam: Mrs. Milam. Milam: Jon, did you have any -- any response to there being another cell tower a mile away? Wardle: So, my limited knowledge of cell towers is they are very territorial. For the provider or the user of this one they must have determined that they either couldn't get access to it or it was deficient for whatever reason . They do co-locate. There could be, I think, four users on this tower. By no means does anybody want to have a lot of cell towers around, but we do have to recognize as well that the way people communicate has changed. Fewer people have home phones and that need on newer facilities is out there. So, I believe in this case they have decided that this is a location that's needed. De Weerd: I guess my question is you don't necessarily need to -- Council doesn't have to accept the proposed new conceptual plan to modify a DA for consideration for a CUP for a cell tower. Wardle: I think that's at the discretion of the Council. A simple amendment by text to the existing development agreement to allow a cell tower is -- is what the city wants to do. I believe they can do that. The process that -- in this development agreement specifically was as modifications come forward new plans need to be presented , so we presented a plan, which we think represents what will happen here in the future, but I believe that the city could adopt a text amendment to the development agreement without adopting a new plan. De Weerd: Well, if a cell tower is allowed in a medium density residential designation, why do you need to -- to modify the DA at all? Wardle: Madam Mayor, it's my understanding that it wasn't contemplated in the previous DA, therefore, it was -- staff asked that we go through the DA process to bring that in. But it is a conditional use permit in an R-8 zone. De Weerd: Yeah. I guess, Sonya -- Wardle: Am I wrong? De Weerd: -- same question to you. Meridian City Council Meeting Agenda January 2, 2019 – Page 88 of 576 Meridian City Council December 18, 2018 Page 27 of 67 Allen: Madam Mayor, Council, the reason we are here before you tonight is because the approved conceptual development plan for this site there on your left only depicts medium density residential for this site, four to eight dwelling units per acre specifically, not a -- not a cell tower. So, if -- if you only wish to approve that tonight, please, just direct the applicant to modify their revised concept plan to only reflect the cell tower and , then, we can certainly move forward with the conditional use permit that's in process . De Weerd: But if a cell tower is traditionally already allowed in medium density, why does -- why do you need the modification to the DA? If it's an allowed use through the CUP process? Allen: It's an allowed use in the zoning district, Madam Mayor. It's -- the concept plan that was approved with the annexation for this property basically lays out how the properties propose to develop in the future. They did not contemplate a cell tower on this site, even though that it is a conditional use in the R -8 district, it wasn't contemplated on the -- on the concept plan. It says right on at four to eight units per acre. So, just to be safe, it is -- it is a use that can impact neighbors, so that is why staff had the applicant come back and modify the development agreement , be above board with everybody and -- Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Madam Mayor, Members of the Council, maybe to help, too, oftentimes with development agreements the purpose of them is to limit the uses that would normally have been allowed in that district and because they have contemplated certain types of things Council has said, okay, even though you could have a car wash or you could have a cell tower, you don't -- you haven't proposed to do that and we are going to approve with what you're proposing to do. So, that, I believe, was the reason that it wasn't included in this one. So, all uses in that district weren't necessarily approved to be used , it was what they had proposed to use. De Weerd: Okay. Allen: And to add to that, Madam Chair, I'm not sure that a detailed plan was proposed at that time. I don't remember for sure, but when we zone a property without a detailed plan we -- we want to make sure that we get zoning with a concept plan , so that we have an idea of what can develop on the property, just like Mr. Nary said. De Weerd: So, we still don't have detail on -- on this. Do we have detail on this? We don't have a plat. Allen: I don't remember if a preliminary plat came in with this or not. De Weerd: I don't remember seeing one. Meridian City Council Meeting Agenda January 2, 2019 – Page 89 of 576 Meridian City Council December 18, 2018 Page 28 of 67 Wardle: Madam Mayor, no, at the time, no, there is not a preliminary plat, which -- but we will bring that back. We have -- we have a pretty good idea of what we want to do, but just the timing with Mr. Hill this is what we were focused on. De Weerd: Any further questions from Council. Okay. Since we kept calling the applicant back up, any further testimony? And someone that has not been able to provide it. Karnes: Good evening. De Weerd: If you will, please, state your name. Karnes: Susan Karnes. De Weerd: Yes. Thank you. Karnes: 5556 South Graphite Way. And Merry Christmas again. The city code is very clear on cell towers and I think that is one aspect of this that is being overlooked. Cell towers are discouraged in residential zoning and there has to be an effort to use all service on existing cell towers and so I -- I think we need a point of clarification and perhaps a refresher for Council of what is actually written in the code pertaining to cell towers. Our members and I think all of Meridian residents would appreciate that. Thank you. De Weerd: Thank you, Susan. Okay. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: And just to respond. I don't -- I don't see it necessarily as a -- it's a procedural kind of chicken or the egg in one sense -- in this -- as I understand it, the ability for the CUP, which may or may not be granted by that deciding body, can't be processed unless the DA allows it to be considered initially. So, the request before us is to modify the DA and modify the proposed concept plan, just to show that little rectangle where the cell tower potentially could be. The specifics of what that tower is, whether or not it's appropriate in a residential district and the reason why it's conditionally permitted, if at all, is for a later date and a different body. So, if, on the other hand, this body, which is the only body that can amend a development agreement, to allow that consideration to even go forward, our decision on the development agreement itself doesn't decide whether or not a cell tower does or doesn't go in. That's not our decision . That's -- so, as I understand what Mr. Wardle is asking for is the proposed concept plan on the right would be resubmitted that would only reflect the change where a proposed cell tower is included on the corner. The red and the self storage and the office retail would remain. The yellow medium density residential for now and will be addressed with a future application, along with a rezone. So, all we are doing is allowing the process to go forward for a future decision on the cell tower. So -- so, it's not a matter of either not understanding or misapplying city code, this is, quite frankly, exactly what it -- what it requires. Meridian City Council Meeting Agenda January 2, 2019 – Page 90 of 576 Meridian City Council December 18, 2018 Page 29 of 67 Unfortunately, it's somewhat clumsy, but we don't have an option to process it a different way on this particular application. Madam Mayor, what would be nice in a perfect world, right, we would see as part of a DA modification -- perhaps see what the cell tower specifics might be. It would probably help. De Weerd: They would probably skew the process of the CUP public hearing, too. So, that's the conundrum of -- of this particular thing. Would the applicant like to make final remarks? Wardle: Madam Mayor, Council, for the record Jon Wardle, Brighton, representing Mr. Marty Hill. Just to summarize, yes, we will modify this map to simply just show the proposed cell tower location and removing the self storage and the office from this , so that that process can move forward and, then, we will come back with another development agreement and preliminary plat and rezone to address these other uses and we will bring those to you at a future date . So, we request your approval of the modified development agreement to allow a wireless facility at this location, but still be required to go through the conditional use process. De Weerd: So, it allows consideration, but not particularly approving the use. Wardle: That is correct, Madam Mayor. De Weerd: Okay. Council, any questions for Mr. Wardle? Okay. Thank you. Another first. Council, any further information needed? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just a comment and an appreciation to staff, even though this is kind of a grind, that's work well done to catch these discrepancies noted, bring it forward. I appreciate the applicant being understanding and appreciative , I guess, at least respectful to the process and working it the right way. So, thank you both for the way you have handled it. De Weerd: For continuing to stick with the explanation to us as well. Any further questions from Council? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: If not, I would move to close the public hearing on H-2018-0127. Bernt: Second. Meridian City Council Meeting Agenda January 2, 2019 – Page 91 of 576 Meridian City Council December 18, 2018 Page 30 of 67 De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move that we approve H-2018-0127 as amended by the applicant's comments here today narrowing the modified development agreement to address the potential cell tower location, exclude the other amendments to the DA that would address potential self storage or office retail and that the proposed concept plan that's been presented be resubmitted to reflect only that portion that addresses the proposed cell tower location and the remainder of the concept plan remain as is until some future date . Bernt: Second. De Weerd: I have a motion and a second. Any discussion? So, the -- the request is to get a new conceptual plan that shows only the -- the proposed cell tower location, which, again, does not grant that location, it just allows it to go through the public process for a conditional use permit. Borton: Correct. De Weerd: Okay. If there is no discussion, Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, absent; Little Roberts, absent; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FOUR AYES. TWO ABSENT. D. Public Hearing for Shelburne East (H-2018-0112) by Shelburne Properties, LLC , Located at 4080, 4115, 4205, 4301 and 4330 Bott Ln. 1. Request: Annexation and Zoning of 35.09 acres of land with R -4 23.58 acres) and R -8 (11.52 acres) zoning districts; and 2. Request: Preliminary Plat consisting of 101 building lots and 21 common lots on 34.62 acres of land in the proposed R -4 and R -8 zoning districts Meridian City Council Meeting Agenda January 2, 2019 – Page 92 of 576 Meridian City Council December 18, 2018 Page 31 of 67 De Weerd: Item 9-D is a public hearing for H-2018-0112. I will open this public hearing was staff comments. Allen: Madam Mayor, Members of the Council, the next application before you is a request for annexation and zoning and a preliminary plat. This site consists of 34.62 acres of land. It's zoned RUT in Ada county and located at 4080, 4115, 4205, 4301 and 4330 East Bott Lane. The Comprehensive Plan future land use map designation for this property is medium density residential, which calls for three to eight dwelling units per acre. The applicant has submitted an application for annexation zoning of 35.09 acres of land with R-4 zoning, 23.5 acres, and R-8 zoning, 11.5 acres. Zoning districts. And preliminary plat consisting of 101 building lots and 21 common lots on 34.62 acres of land in the proposed R-4 and R-8 zoning districts. The proposed density of the development is 3.1 units per acre, which is consistent with the medium density residential future land use map designation. There are four existing homes and accessory structures on this site that are proposed to be removed, except for one home, which is on Lot 9, Block 9, and a garage on Lot 6, Block 7, which will remain on lots in the proposed subdivision . A new home will be constructed on the lot with the existing garage and that is this lot right here, if you can see my pointer. The existing home will be required to hook up to city water and sewer service within 60 days of it becoming available . Access is proposed from the west via the future South Hillsdale Avenue and from the east via East Bott Lane, both designated collector streets. Stub streets for future extension and interconnectivity are proposed to the west to the Marsh and Rasmussen properties and to the south to the Williams property. ACHD is requiring Bott Lane to be improved off site from the east boundary line east to Cloverdale Road. A new bridge is proposed on Bott Lane over the Ten Mile feeder canal to replace the existing single lane bridge . A structural engineer is reviewing the -- actually, they have reviewed the existing bridge over the Ten Mile feeder canal and they did restrict that -- our fire marshal there can chime in if you would to -- Bongiorno: They restricted it to single axle vehicles. So, just a fire engine -- the fire truck cannot go across it. Allen: Thanks, Joe. The Ten Mile feeder canal and the Nine Mile Creek cross this site. The canal is proposed to remain open and the creek is required to remain open and be improved as a natural amenity. A 15 foot wide irrigation easement is depicted along the southern boundary of Lots 2 through 9, Block 4, and along the northern boundary of Lot 9, Block 3. The UDC requires easements wider than ten feet to be placed in a common lot that is a minimum 20 feet in width, unless otherwise modified by City Council. The applicant is requesting Council approval for the easement to be located on the associated building lots, rather than placed in a common lot. So, that will require Council action if you desire to change that. A total of 16 percent or 5.25 acres of qualified open space is proposed, which is six percent or 1.85 acres over the minimum required of ten percent or 3.4 acres and consists of a community orchard, pond, collector street buffers, parkways along collector and some local streets, stormwater detention facilities and open grassy areas at least 50 by 100 feet in area. A minimum of two site amenities are required based on the size of the development. Several amenities above the minimum required are proposed for each of the three categories. Quality of life, recreation, and pedestrian or Meridian City Council Meeting Agenda January 2, 2019 – Page 93 of 576 Meridian City Council December 18, 2018 Page 32 of 67 bicycle circulation systems, consisting of the following: Three picnic areas with shelters and tables, a sports court, a segment of the city's multi-use pathway system along the Ten Mile feeder canal, internal pathways and micro paths. A pond with a bench. A tot lot with children's play equipment. A community orchard with picnic tables and an additional 20,000 square feet of common open space area. Conceptual building elevations were submitted for future homes within this development that are consistent with those being constructed in Shelburne Subdivision to the west. Building materials consist of stucco and board and batten siding with some stone veneer accents. Most of the homes will be single story in height, with some two story. They will range in size from 1,800 to 3,000 square feet, contain three to four bedrooms and have two and three car garages . Their rear and sides of homes visible from the Hillsdale Avenue and Bott Lane collector streets are required to provide articulation in those elevations. The Commission did recommend approval of these applications. I will just go through a summary of the Commission public hearing. Those that testified in favor are Jeff Bauer, the applicant's representative. Mike Kingsley and Shon Parks from T-O Engineers. Those that testified in opposition or Jennifer Marsh and Jared Marsh. Commenting were Lisa Esson, Earl Esson, Bonnie Stiles and Jeff Fulcher. Written testimony was received from John Carpenter T-O Engineers, the applicant's representative, and Tim and Lisa Petsche. The key issues of discussion were the Petsche's request that a six foot tall privacy fence and either a restriction for a single story home on the lot against their southeast corner or no second story windows facing north due to the location of their outdoor kitchen and pool area where they would like to retain their privacy. Concern pertaining to increased traffic in the area generated from the proposed development and impact on quality of life for existing residents. Concern pertaining to the lack of continuous complete improvements, i.e., street and sidewalks on Bott Lane from the east project boundary to Cloverdale Road. They are against the density proposed. Believe that it's too high for this area. They prefer R-4 zoning. The Marshes request a barrier is constructed along their southern property line next to Bott Lane where their son's bedroom is located for safety. Fencing along their east boundary and single level homes constructed adjacent to their property. Concern pertaining to impact of the proposed development on already overcrowded schools . Concern pertaining to cut-through traffic on Bott Lane, Peaceful Pond between Cloverdale and Eagle Roads, and, finally, lack of transition and lot sizes and buffering to existing large rural lots. Key issues of discussion by the Commission were as follows: The provision of additional landscaping, retaining walls, rocks boulders or some kind of a buffer between Bott Lane and the Marsh home to protect their house, similar to that designed by their -- excuse me -- designed for the Rasmussens. Timeline for the house on the Fulcher property to be constructed. Jeff -- Jeff Fulcher stated that they intend to build their home just as soon as the property is subdivided. In favor of the proposed open space and site amenities. The requirement of a street buffer on the Fulcher property for continuity that are off-site curb, gutter, and sidewalk improvements should be required along Bott Lane to Cloverdale Road. And, finally, if the proposed density 3.1 units per acre is appropriate for this development. The Commission did make the following changes to the staff recommendation. They struck condition number 1.3 E, which recommends a common lot is provided for a landscaped street buffer along South Trenton Avenue on the Fulcher property. They included a condition requiring the applicant to work with the Marshes to ensure that they have an appropriate buffer, landscaping, and security Meridian City Council Meeting Agenda January 2, 2019 – Page 94 of 576 Meridian City Council December 18, 2018 Page 33 of 67 protection for their home from traffic on Bott Lane. That is conditioned number 1.1F. And they included a condition requiring off-site improvements, curb, gutter and sidewalk, along one side of Bott Lane from the east property boundary to Cloverdale Road with the third phase of development and that is conditioned number 1.1G. There is one outstanding issue for Council tonight. The 15 foot wide easement that's proposed along the southern boundary of Lots 2 through 9, Block 4, that I mentioned earlier and along the north boundary of Lot 9, Block 3. Council should make a determination whether that should be placed in a common lot as required by the UDC or if it can remain within an easement within building lots as requested by the applicant . Written testimony since the Commission hearing was received from Tim and Lisa Petsche and Jesus Tovar from Criterion Land Management. Staff will stand for any questions. De Weerd: Council, any questions at this time? Would the applicant like to comment? Good evening. Nelson: Good evening, Madam Mayor, Members of the Council. Merry Christmas. Let me make sure I know how to run this thing before I get going. And co uld I clarify, do I have ten minutes or 15 minutes? De Weerd: Fifteen. Nelson: Thank you. I -- I probably won't need them all. Deborah Nelson here with Givens Pursley. My address is 601 West Bannock. And I'm representing the applicant for the Shelburne East project this evening. I have with me the developer Randy Clarno and also Shon Parks from Toothman Orton that are also available to answer questions if there is anything I can't respond well enough to you about. Both the city staff and the P&Z have recommended approval. We are very appreciative of the hard work that Sonya has put into this. We have just two things to talk to you about specifically tonight . As Sonya mentioned, one of them about this specific ask on the easement. I will get into that in a little bit. And, then, there is one condition of approval that came out of the Planning and Zoning Commission that we want to address with you as well involving some off -site improvements on Bott Lane. So, just a couple quick overview points. Sonya covered that really well. I need to go about where we are. We are seeking these two different zones of R-8 and R-4. Together they result in a gross density of just 3.1 and that puts it within the three to eight range that's contemplated by your medium density residential designation in your comp plan. So, the project does meet all of the city criteria for annexation and zoning within the area of impact. It's consistent with the Comprehensive Plan and that is contiguous with utilities available. Also as Sonya went through we are seeking a preliminary plat approval for 101 single family buildable lots. Two of these already exists. So, it's 99 new and 21 common lots. This will be built out in three phases. As you can see on this slide phase one and two are to the west and expect to get going on that right away in the spring. Phase three is on the east side onto the east of the Ten Mile feeder canal and hope to follow quickly with that in the fall . Looking at access, you can just see in this kind of global view the access that eventually heads out to Eagle Road through Peaceful Pond, which becomes Zaldia and, then, Bott Lane, which heads out to Cloverdale on the east. Looking specifically at Bott Lane internal to the property, the Meridian City Council Meeting Agenda January 2, 2019 – Page 95 of 576 Meridian City Council December 18, 2018 Page 34 of 67 developer is doing a lot of work on this road, taking what was a private only lane into a public collector status. So, significant widening improvements to the collector standards, with bike lanes, detached five foot sidewalks, a 20 foot landscape buffer. Also constructing a new bridge over the Ten Mile feeder canal as part of phase three . The current bridge is less than 20 feet wide. It can handle a single rear axle fire truck. So, the Meridian Fire Department has agree that this can serve as an emergency secondary access until phase three when the bridge can be replaced. ACHD's conditions of approval require the development to install temporary bollards until that bridge is replaced and that access is restored and the develop er has already worked with the fire department on acceptable bollard designs, so that they are the collapsible bollards. The developer stands ready to do the phase three bridge improvements as soon as possible. The issue is not one of providing the capital right away, it's one of timing with a non-irrigation season. The project is providing significant open space. As Sonya noted, it exceeds the UDC's open space requirements, 16 percent instead of ten percent and five and a quarter acres of developed open space. This has significant amenities with both passive and active from several categories in your UDC, your recreational amenities with a sports court and a tot lot with playground equipment, an open play field. From your quality of life category, three picnic areas and a common space open lot. An orchard and community garden, with a public gathering space. And from your pedestrian category there are five foot wide paths throughout to increase connectivity and a regional ten foot pathway along the Ten Mile feeder. This slide shows you a couple images of the -- some of the amenities that are provided. The houses are lovely. They -- they have already been built in the Shelburne One and Two that are to the west. So, the city already has a good indication of what they are going to do here and there will be a mix of single and double story homes, primarily single, with home sizes ranging from 1,800 to 3,000 square feet and architectural styles contemporary and modern farmhouse. The developer has worked extensively with the neighbors. There were three neighborhood meetings held for this project . A couple of comments on specific changes or accommodations that have been made in response to neighbor comments. Holly and Kendall Rasmussen have asked that we fence their property. They are up in this corner. Oh, there we go. Up here around this corner of where Bott Lane curves. They have asked that we fence the entirety of their south and east properties and we have agreed to do that. We have also proposed some significant landscape buffering here that we will install and maintain along with the -- in front of this fence and a lot of rock and landscaping there. W e have also worked with the neighbors, Jared and Jennifer Marsh, to realign Bott Lane. This hatched area here shows a portion of right of way that actually extends through their home and improvements on their yard and so we are realigning the angle here, Bott Lane, to go further south to get outside of that area and to get further away from their home. We have agreed to work with the Marshes and with ACHD at the time of final plat to accomplish an exchange and vacation of that right of way. The Marshes have also requested that we add some additional landscaping to create some buffer in that area and we have agreed to do that as well. We have also worked with the neighbors to the north that you can see -- they are -- they are right up here above this community orchard , Tim and Lisa Petsche, to reduce the number of lots that are on that shared property line and we moved this orchard amenity up here so that they are adjacent to common area, as it was discussed from comments at the Commission. They have asked for a six foot privacy fence and for single family Meridian City Council Meeting Agenda January 2, 2019 – Page 96 of 576 Meridian City Council December 18, 2018 Page 35 of 67 story lot here adjacent to their property and the developer is willing to do that. We are also asking the Council to approve this irrigation easement. I will just explain that briefly. It comes down here at the bottom and , then, it's also on the bottom of this lot. We are asking for a 15 foot irrigation easement, because ten feet is just a little tight to fit in the irrigation pipes that we need there and to allow maintenance, but we don't really want to stick a -- just a skinny common lot that's 20 feet wide here, it -- it adds a burden onto the homeowners to maintain that and it shrinks the sizes of these lots and so what we are asking instead -- we have made these lots deeper, so that they have plenty of room for the building envelope and still to accommodate that easement. It doesn't crowd out their ability to develop those homes, but -- so, they can have the larger lots. There is still plenty of room for that 15 foot irrigation easement. Your code allows you to approve this. It's a Council-only decision. So, the P&Z didn't weigh in on this. If for any reason you're not inclined to approve it, I would ask to revert to the ten foot and just make do, rather than have another common lot there. One of the most significant things we need to talk to you about is a condition that was imposed by the Planning and Zoning Commission and that's condition 1.1G, which requires the installation of curb, gutter, and sidewalk along Bott Lane off site from the development from the boundary of Shelburne East on -- right here on the east side, all the way -- you can't even fit it onto this one slide. I have got two slides to show you. It stretches a quarter mile all the way out to Cloverdale. Notably that stretch of Bott Lane is in Boise's area of impact, not the City of Meridian's. This came up only after the Commission had closed their hearing and so the developer did not have an opportunity to weigh in on it. Also, it wasn't a condition of approval recommended by staff in their staff report, so we just had no knowledge that was even going to come up. But there is some facts that are important to this that we need you to take into account as you consider this. You know, as discussed already, the developer is going to make significant improvements to Bott Lane within the development as is required and standard, by widening and improving the collector standards. There is no ACHD requirement or otherwise to improve off-site collectors that aren't fronting your development and as we look at this -- and I -- this is a big area, so it's hard to even see this, so I will walk you through some of what this is. This is -- our engineer's helped us overlay where the existing improvements are on it, so you can see this in topo and just to talk through some of the feasibility problems we have with this improvement I mean even if you set aside the significant cost that would be associated with those kinds of improvements for a quarter mile. But if you look at where ACHD believes they have got 50 feet of right of way, some of which is prescriptive -- I mean these are the improvements on the north side that are in there. This includes irrigation facilities. This includes power lines. This includes some improvements on these properties. Where there have been developed property -- so, you can see this one example of Antler Ridge. They have come in as is required and developed their own frontage and widened their roads and put in sidewalk and curb and storm drainage facilities and that's what is expected to happen with all of these properties as they come in and develop. And so Antler Ridge shows us where this sidewalk would have to be aligned on the front, so it gives you a visual of how much improvement would be needed, not just from all of those things that would have to be relocated -- there is about 20 feet of unpaved stretch there. So , we are not just talking about curb and gutter and sidewalk, we are talking about widening the road another 20 feet. Lots of problems with that. And in addition to cost it's not designed. I mean there is no plan for that to be Meridian City Council Meeting Agenda January 2, 2019 – Page 97 of 576 Meridian City Council December 18, 2018 Page 36 of 67 widened right now for ACHD. There would be significant work that would have to go into planning that to make the grade and another feasibility problem -- we don't own any of this frontage and that creates a couple of problems. From a design standpoint we don't have any place to put storm drain facilities and once you put curb in, then, you need storm drainage. Normally you do that because you own the property adjacent to it and you're developing it and so, then, you put the seepage on your own property. We don't have that opportunity here. This is not our property. So , it's not even clear how -- even with one side of curb how you would accommodate storm drainage . Another feasibility problem is right of way. There is only 50 feet at max here to put in the collector road. We -- we had 56 on our property. Presumably that's the same that would be required here. So, since there is already an existing sidewalk on the north to fit this, if you were to try to put this on the south you need another six feet of right of way to be required. Again, we don't control these properties. So, that gives you a sampling of the problems. I mean, of course, you get into power pole relocation and we are talking real money. It's -- it's cost prohibitive even if it were feasible. So, it's -- it's not something that -- that we can agree to. I mean this developer is pretty agreeable. People ask for things and they have been really great to work with, but this is not -- this isn't one of those things. A correction to maybe Sonya's comments about that ACHD has required improvements on Bott Lane. They have not required improvements on Bott Lane. They did have some discussion of -- they would like a 30 foot stretch here in a prior staff report, but they actually issued a final decision today. So, dated December 18th and it does not require improvements along Bott Lane for a number of reasons. I think they looked at the feasibility of this. They don't have any plans or priority for this road to be expanded right now. They didn't think the trips were significant to require anything and there was nothing in their policies that could require them to have that widened. Instead, I think they looked at it and said this is appropriate. It's a rural stretch road. There is 24 feet of pavement and on each side of that pavement that exists now there is three to five feet of gravel shoulders and they believe that -- I mean that is the pedestrian access until this is built out. It pro vides the connectivity that I think maybe the Commission was looking for until these other properties develop and ACHD felt that that was sufficient and -- and, in fact, they asked and imposed a condition of approval that we were agreeable to, which is to go in there and repair and replace that gravel shoulder to make sure it is suitable for a passage way and so what -- what we would ask is for the city to remove this condition 1.1G, either to rely or parrot the ACHD condition that we repair and replace the gravel shoulder as -- as needed or -- or point to the December 18th decision by ACHD, because that is a condition of approval on us. And some -- I mean we think this is a great development to be added to your city and your community. We hope you agree. There is -- there is some unique opportunities presented by this. The developer has gone to a great deal of trouble to assemble a group of properties in this area. There is five properties here that's assembled a large stretch to get 35 acres together. That keeps you from having piecemeal development. It allows a larger scale planning effort. It allows you to get more amenities and open space. As you can see we are above your standards here and there is a great housing product. So, we ask for your approval consistent with the Planning and Zoning Commission's recommendation, except for 1.1G and we ask your approval of the 15 foot irrigation easement and I would stand for questions. Meridian City Council Meeting Agenda January 2, 2019 – Page 98 of 576 Meridian City Council December 18, 2018 Page 37 of 67 De Weerd: Thank you. Council, any questions? Mr. Borton. Borton: Try that again. Just a couple of questions. On the -- the easement that you referenced on that southern portion -- Nelson: Yes. Borton: -- is the idea that the property owners would have their -- they build their boundary fence within the easement and might be subject to have their fence torn out? Sometimes these easements prevent you from building upon them and unless -- you do so at your own risk. So, is that concern real concern? Nelson: Madam Mayor, Council Member Borton, I don't believe we are allowing any fencing to go within that easement. Is that correct? I'm asking our engineer here. No fencing within that easement. Borton: Okay. Nelson: Does that answer your question? Borton: It does. Madam Mayor. Just concern that homeowners in the future would be shocked to have their fence torn out if that's necessary for some work done in the easement area, so -- Nelson: Understood. Borton: -- so, that helps that. On the -- the Bott Lane -- looking at the minutes it looks like -- and I see how it was -- the hearing was closed and -- and one of the commissioners made reference to it appeared like a belief that Bott Lane to the east was all gravel. There is reference that it was a gravel road and nobody corrected it. So, is it paved with gravel shoulders is how you described it? Nelson: Madam Mayor, Council Member Borton, that's correct. Twenty-four feet at least the width of pavement there. It's a rural section road -- Borton: Okay. Nelson: -- and, then, there is three to five feet of gravel shoulder on each side. Borton: Okay. Madam Mayor. So, there is a -- was there another condition in there that you described, a commitment to -- you said maintain the gravel going forward. I don't know how you phrased it, but there is a different condition that addresses that obligation; is that right? Meridian City Council Meeting Agenda January 2, 2019 – Page 99 of 576 Meridian City Council December 18, 2018 Page 38 of 67 Nelson: Madam Mayor, Council Member Borton, not in the city's conditions of approved, but in ACHD's conditions of approval the developer is required to repair and replace that gravel as needed. I mean it's -- it's actually in pretty good shape. Borton: Yeah. Nelson: But the developer agreed to, you know, make sure -- to do whatever is needed to make sure it really does continue to provide the safe passage way that ACHD believes it already is. Borton: Okay. De Weerd: So, repair and replace as needed until when? Always? Until the end of time? Until that's paved? What does that mean? Nelson: Madam -- Madam Mayor, Members of the Council, the idea was that it would be with development and so -- I mean all of our impacts on Bott Lane start when the bollards come down and with phase three. So, with construction of phase three when we replace the bridge and widen Bott Lane within our own development, at that time we would also go out and make sure that the new connection that we are creating that didn't previously exist now has that. So, it would be at the time of that construction. De Weerd: So, you will just ensure that it's repaired and at the time that you start your first building permit, I assume, and -- and that would be a one time fix. Nelson: Madam Mayor, Members of the Council, that is the idea. It is actually an ACHD right of way and they do maintain it. This was just something that they asked us to do at the outset in case there is some additional materials -- really just as a way of contributing. But it is their roadway and they do maintain this. De Weerd: Kind of. Any other questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I guess I -- I just would like a little bit more clarification of the irrigation easement , because this happened to me and I went to put a swimming pool in my backyard and found out there was a 15 foot easement from my fence -- my property line and to halfway taking up my backyard. So, in that situation, fully fenced in backyard, right on top of the irrigation line and nobody told me. Well -- and it's in the CC&Rs -- somewhere in the -- in the paperwork that, you know, you're supposed to read every -- while you're sitting there signing it at closing, while they are waiting for you to just sign your name. You know, I read this, but I didn't -- I didn't ever -- that never really was something at the time that I really thought about until several years later and I wanted to put in a swimming pool. So, what is it that you do -- that you're going to do with those at the end? If there is not a Meridian City Council Meeting Agenda January 2, 2019 – Page 100 of 576 Meridian City Council December 18, 2018 Page 39 of 67 fence on it, so they are just -- they are open yards or there is a fence, but it's in and, then, there is just leaves behind it or what happens with that? Nelson: Madam Mayor and Council Member Milam, it's a great question and I may need the engineer to come in and fill in more details, but I will tell you what I know. As I understand the -- the issue of why this is in your code is because of exactly that concern that you have raised that some -- that there wasn't enough buildable area and so part of what the developer has done here is to make those lots deeper. So , they are a minimum 130 feet there. So, that -- that way they have enough space to provide the building envelope and the improvements you would need without getting into the irrigation easement and it's only five feet difference from what your code allows without being in a common lot. But as I understand the comments a moment ago, we won't be putting any fencing there. Of course, these easements have to be shown on the plat and CC&Rs. I mean they are recorded with the property. Is there anything else that -- Shon, do you want to address that I didn't cover answering their questions? Maybe you can provide a little more detail about what would be used there. Park: Madam Mayor, Council, good evening and Merry Christmas. De Weerd: Good evening. Park: Shon Park. 2471 South Titanium, Meridian, is my work address, T-O Engineers. To clarify somewhat we -- we probably would have fencing within that easement. As typical with even the ten foot easements it would be at the backside of -- of that overall 15 foot easement and so the 15 feet would be within the backyard of the private lots. We are just requesting the additional width just to get mostly equipment back there without going into, you know, disturbing the lot itself, because of this -- because we have two lines, both the pressure irrigation and an irrigate -- and a gravity fed irrigation line there that have to have some separation and so it provides very little width to the edges of the property and the 15 feet just provides better maintenance ability. Again, we -- you know, if -- if this is a problem with the Council we definitely could go down to the ten feet, it just becomes kind of a maintenance issue in the future. So, does that answer your questions? Milam: Madam Mayor? Well, I was -- I was under the impression that it was pressurized irrigation at 15 feet anyway or maybe that is just what's needed for the reasons that you're explaining. I know that's what mine is, it's pressurized irrigation, which is why they have a 15 foot easement. My -- the main problem is you put it in the CC&Rs, this thing is this fat, people are expected to read that while they are closing at a title agency and they may not read it until after they buy the house. Is there is some way you can make sure that people know -- put it -- put it on the listing with the realtor, so that people understand that they don't own that entire backyard -- or they do, but can't do anything with it. Park: Agree. Milam: Because it is very frustrating. I had spent thousands of dollars already pre - ordering stuff, so -- that would be my -- please do that. Meridian City Council Meeting Agenda January 2, 2019 – Page 101 of 576 Meridian City Council December 18, 2018 Page 40 of 67 Nelson: Thank you for that correction. Anything else? De Weerd: Any other questions at this point? Okay. Thank you. Nelson: Thank you very much. De Weerd: Mr. Clerk. Coles: Thank you, Madam Mayor. Susan Karnes is first on the list. Karnes: Good evening. De Weerd: Thank you, Susan. Karnes: I'm Susan Karnes. 5556 South Graphite Way. And I'm here on behalf of the Southern Rim Coalition. We have two concerns about this application , just things we want Council to look at very, very carefully and the first -- you won't be surprised to hear this word come out of my mouth is transition. I want to paint a picture for you , because some of you may not be familiar with this area, but this is a really beautiful part of south Meridian and a lot of the adjoining neighbors are on generous estate or rural size lots. Sadly, some of this land was zoned R-8. This would have been an ideal location for R-2 for the City of Meridian, but some of it's R-8. We urge you to be as sensitive in transition to these existing beautiful properties as you possibly can through berms , through single story homes, through lush plantings and adherence to dimensional standards. I feel it's the least we owe these really fine neighbors in this part of town. The sec ond concern is this: I have driven up and down Bott Lane, I have gone up and down Zaldia, I think the closest comparison for you is Magic View through the Woodbridge neighborhood. I had an 8:00 o'clock appointment to go from my home, which is just south of Amity, up to St. Luke's the other day. I no sooner crossed Amity, traffic was backed up to the interstate. I kid you not. This is, what, 7:40 in the morning. Traffic backs up incredibly on Cloverdale and on Eagle and one spot is connected to Zaldia, I think you're going to see people taking advantage and cutting through. I appreciate some of the configuration of the collector roads that goes through the zigzags and so on , but Bott Lane is a rural lane at best and we are really concerned about that becoming a cut through, especially with a school property planned off of Amity. We just asked you to look at that very closely. Look at traffic calming. Not through the use of chicanes, because we want our collectors to be wide and generous and inviting for cyclists and chicanes jut out from the curb and we feel endanger cyclists, not to mention motorists when they are obscured by winter snow and -- and so on. So, those are our comments, you know, just to take a look at lot sizes adjacent to these larger properties, to take a look at transition and to really scrutinize traffic calming and the traffic pattern, because I really fear for people cutting through this neighborhood. De Weerd: Thank you, Susan. Council, any questions? Meridian City Council Meeting Agenda January 2, 2019 – Page 102 of 576 Meridian City Council December 18, 2018 Page 41 of 67 Karnes: Thank you. De Weerd: Thank you. Coles: Michael Kingsley is next. Kingsley: Hello. I'm Michael Kingsley. I live at 4701 East Bott Lane. De Weerd: Thank you, Michael. Merry Christmas. Kingsley: Merry Christmas and Happy Holidays. I have lived here for 32 years. My wife's family has lived here for 72 years. She was born in that -- the log cabin that's in front of our property. De Weerd: And can you point out where you are? Kingsley: I am -- if I can find a -- I'm right here. That's me. We spent 17 years living in this log cabin in front until we had enough equity to build us a house. Because this house was built in the '40s. It's basically a shack. It's getting shorter and shorter. Grandpa bought it. Built it himself out of logs. So, we wanted a house that had floors and a ceiling, so -- De Weerd: That's reasonable. Kingsley: Yeah. So, we built this house. This house here in hopes of developing our property into a nice neighborhood. Not this one here, because these people did approach us and we turned them down. We are really happy that the Seegmillers that live over here were approached by Randy and -- and we looked at -- at his developments that were going on over in this area here and were -- were so impressed -- I mean so incredibly impressed that we just couldn't believe it. There is side lots. There is street lights. I swear to God in the last week I almost killed a woman dressed completely in black with a black dog running down Bott Lane. You know, I was just driving out of my driveway, you know, because she's dressed completely in black. It's dark out. There is no lights anywhere along that road. We have got -- we are developing -- there is a lots of people coming in here. I have looked at what Randy has put together. Nice slides. We have got fire hydrants. Okay? Do you know there has been over four fires in this neighborhood in the last ten years. One of them blew up so badly that it burned for two days. Okay? And that's because the fire trucks couldn't get to it. Okay? They just couldn't get to it. Now we have -- we have an ability to get fire trucks to these homes. We have got amenities that were unbelievable before grandma was just dying for sidewalks. I think she -- she raised our kids there on a -- on a dairy farm with two cows and that's how she lived. They didn't even notice the depression. So, to be able to have such a nice neighborhood move into my area, instead of having to move out of my area to find one , is just such an incredible -- incredible act that I just can't hardly -- I can't -- you know, I can't believe it. It's just -- this is going to be an incredible subdivision. That's all I can say. It's going to be incredible. Thank you very much. Meridian City Council Meeting Agenda January 2, 2019 – Page 103 of 576 Meridian City Council December 18, 2018 Page 42 of 67 De Weerd: Thank you, Michael. Coles: Earl Esson is next. De Weerd: You have to wait until you get to the microphone. Esson: I thought you could hear me. De Weerd: We could, but -- yeah. Esson: 4430 Bott Lane. Okay? Michael hit on a thing that -- De Weerd: Okay. Now, restate your name. Esson: Earl Edward Esson. De Weerd: Thank you, Earl. Thank you. Esson: Okay. De Weerd: Merry Christmas. Esson: Yeah. Okay. Michael stated on a point that, you know, the road -- and in P&Z we tried to push for making the road a bit safer. I brought up the point about on Trenton Way it connects the Fulchers development to the Kingsley's development of having a rotary there for calming stuff down currently with about eight property owners -- eight residents we have people who drive up and down that street with a one ton pickup pulling horse trailers at 35 plus miles an hour. You're going to add 101 homes to the already 147 homes that are next to me and it is not safe. That calming effect and trying to get people to slow down is important. The concerns about them running back and forth between Cloverdale and Eagle -- serious. I have had people do 60 miles an hour on that street and even filmed them, so the sheriff could try to pick them up for doing dirt Brod ies out on Mike's property. That's a concern. It should be looked at and not just washed away. Havi ng that beautiful street come all the way up to my property and stopping -- pretty dumb. Next thing is drainage. On any of the maps I have seen so far there is no account for the irrigation drainage that goes underneath Bott Lane. I was in meetings at the end of the street where I mentioned that and it doesn't show up on any of the maps that have been shown tonight. Fulchers were down last year and talking with Hayden Homes. When they decided after about five years, two meetings at P&Z and two at the commissioners meeting for Ada county, that that was to be maintained, the drainage, and they filled it in and had to be called to open it back up. Next thing is grading. Okay. I do irrigation. You can see on that map right here that you have rows of hay. I'd like to see the grading, make sure that I don't have to worry about people in that neighborhood complaining about water getting into that. Prior owners, two times back, they -- they graded it way down a foot and a half, two foot below. I would like to see, because of the problems with five Meridian City Council Meeting Agenda January 2, 2019 – Page 104 of 576 Meridian City Council December 18, 2018 Page 43 of 67 years with the building, that before any foundation goes in on the Fulcher's property, that that six foot privacy fence gets put in, because I'm tired of picking up trash out of my field before I bale hay and it's been a problem. There is still trash out off of Bott Lane. Last is, you know, I don't mind stuff being built, but that road needs to be improved , because right now, ACHD considers the center of that road as the center of the road, not the property line anymore and there is nothing on the south side, but baseball courts, open field, antenna and that could be put in right now and make it a lot safer. De Weerd: Thank you, Earl. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Maybe we can get some clarification, maybe, of safety from our wonderful police department, what their view is on Bott Lane or maybe even clarification from ACHD from Justin. Harper: Good evening. The only thing that I can share is that this plan has been reviewed by Lieutenant Colaianni thoroughly in regards to traffic, as well as a safety in general. In regards to any specific data that's something we would have to provide at a later time. De Weerd: Mr. Bernt, did you have questions for -- Bernt: I had a question for Justin. Send a little ACHD love. De Weerd: Mr. Lucas, Merry Christmas. Lucas: Madam Mayor, Members of Council, Merry Christmas. Glad to be here. For the record, my name is Justin Lucas. I represent the Ada County Highway District. My business address is 3775 Adams Street in Garden City, Idaho. Glad to speak to specific questions on Bott Lane, but, first off, I would like to guide you to the ACHD staff report, as I always do, which is the official action of ACHD on this -- on this application. I'm not able to provide a safety analysis on Bott Lane. It's not something that -- that I'm able to provide to you tonight. We do look at those types of issues through our staff report and analysis process and the best information I would be able to provide you would be located in that report and so I don't know if that -- obviously it doesn't answer your question directly, but if you have some specific questions or concerns I can do my best to answer those . Bernt: Maybe -- Madam Mayor, follow up. De Weerd: Uh-huh. Bernt: Maybe specifically is that -- in your opinion is that road wide enough to handle the, you know, traffic that's going to be flying down that road? Meridian City Council Meeting Agenda January 2, 2019 – Page 105 of 576 Meridian City Council December 18, 2018 Page 44 of 67 Lucas: Madam Mayor, Members of the Council, as you are aware, you know, these -- these areas of incremental growth, when it's kind of parcel by parcel -- Bernt: Right. Lucas: -- and you're connecting into existing streets that some of the adjacent properties had developed, some of them have not developed. This isn't uncommon. This is actually relatively common frontage improvements are often a topic of discussion in these types of applications. ACHD is not allowed to require off-site improvements for collector or local streets, because of our impact fees that we charge. All improvements on local streets and collector streets are exactions. They are at the developer's expense totally. ACHD doesn't participate at all on improvements to collector or local streets and because of the way our structure -- our funding structure is we don't have a clear mechanism to -- at the time of a specific application -- come in and just say, well, we are going to come in and finish the rest of that collector street. That is the responsibility of the adjacent property owners. So, I don't know if that answers your question, but that's just -- that's the -- that's the reality of these types of streets and the process that we have . It may not be perfect, but, certainly, as you can see, I think it was these -- these issues were considered by ACHD staff, the requirement to clean up the shoulder and do the best we can out there is the -- is the requirement that we can do and that was done basically because the developer agreed that they would do it and so those are the facts of the situation and what I can provide you. Bernt: Thanks, Justin. De Weerd: Any other questions for Justin while we have him up here? Thank you. Lucas: Thank you. Coles: Next on the list is Lisa Esson. De Weerd: Good evening. L.Esson: Good evening. My name is Lisa Esson. I live at 4430 East Bott Lane. De Weerd: Thank you. L.Esson: Right here. Where the hay is. I would like to -- sorry. I would like to inform the Meridian City Council Members -- hang on. I can't see. -- what it's like to live on Bott Lane and what it's been like for the last five years of having development on two sides of me with the Hayden Homes Subdivision, which is here and here. We are currently zoned rural southwest and they put in R-8. This area here is slated or proposed as R-8 and the Marshes also have five acres and they are right in here and over on this side it's slated as R-4. My house is right here. I'm slated to have ten to 12 homes by my bedroom, by my pool, by my garden. We have foxes. We have geese. Unfortunately, we have skunks and badgers, too. But I would like the Council to know that living on my little street for the Meridian City Council Meeting Agenda January 2, 2019 – Page 106 of 576 Meridian City Council December 18, 2018 Page 45 of 67 last 28 years as of next month has been a privilege and I really like being able to do what I do, which is farm work. Have my kids over and I would like to make sure that adherence to local and state laws and transparency in what it is that happens and tonight is the first time I have seen what the proposed collector street would look like and it looks like it's taken about 20 feet of my front yard, which really doesn't make me very happy. It is a dead-end road and I drive either north or south to get onto Cloverdale and I usually go south, because there are up to a half to one mile of traffic wait anywhere from 7:00 to 9:00 o'clock in the morning to get out onto Cloverdale and there are going to be people that are going to be cutting through Bott Lane to get to Eagle and back and forth and I'm worried about the speed that people will be driving on that road. How much more time do I have? Forty-nine seconds. All right. We have concerns about our irrigation because where that road will be interrupts my irrigation that will have to be moved as well. I'm concerned about construction etiquette. Trash. Property damage. We have had property damage. We have had trespassing. We would like to be able to be informed when utilities and other things are going to be happening -- happening that concern our property. Nobody has approached us. No one has discussed this with us. And I would like to be able to have something happen where we get a say, rather than have things taken away. Thank you for your time. De Weerd: Thank you. Cavener: Madam Mayor? De Weerd: Lisa. Cavener: Lisa, would you mind a question. Thanks for your testimony. It sounds like you have not had a great previous experience and -- L.Esson: Not at all. Cavener: -- and I appreciate you sharing that with us. If I'm -- if I'm hearing you correctly, it's not necessarily that you're opposed to the development, you just want to make sure that it's done appropriately without negatively impacting your current use; is that correct? L.Esson: That is correct. And I would also like to have it considered that there is a transition in terms of having two rural agricultural use areas on either side of an R-8 and on the other side where there is already development, that that's R-4. It's -- it wasn't considered with Ada County, they just said, nope, we are going to put in R-8 right next to you and it would be really nice to have less neighbors on larger lots that don't have their dogs and their barbecues right in my bedroom. I really like geese a lot better. Thanks . Cavener: Thank you. I appreciate it. De Weerd: Thank you. Coles: Jennifer Marsh next. Meridian City Council Meeting Agenda January 2, 2019 – Page 107 of 576 Meridian City Council December 18, 2018 Page 46 of 67 Marsh: Good evening. De Weerd: Good evening. Marsh: I'm Jennifer Marsh and I live on 4270 Bott. De Weerd: Thank you. Marsh: See if I can zoom in here a little bit . We are the property that goes along the canal road here and the Fulchers are to the right of us and the Essons are right here. My main concern was the safety, having a buffer -- normally ACHD had the right of way, but took half of our house away -- or a third of it and they have been working with us to put a buffer -- to put some sort of barrier. The concern with that is we want to be kept in the loop. We want to make sure we have, you know, sprinklers and all in our front yard, that they are not encroaching on our front yard. There is power lines overhead. Our Catalpa tree gets butchered every other year and if they are putting trees there, just what the overhead power lines are going to, you know, add to the complication there. And , then, we also wanted to make sure that the drainage is not coming down into our front yard , into our driveway, and they have given me this picture. So, that's the one I'm referring to. And we appreciate them doing a buffer, because you have people are coming -- flying over that bridge. We don't want them coming into our son's bedroom. One other thing that we were working on is to have the ACHD right of way deeded back to us. We weren't aware of it. It was back -- done back in '85. We were not told and we refinanced twice and it did not come up in our title insurance or anything and, then, I am one of the horse trailer people. We drive down Bott Lane and right now it's going to be a bottleneck in front of the Essons and, then, where they improve it in front of the new subdivision, then, it turns into a bottleneck by the softball fields there. Originally I had to call the Cloverdale Church of God, because the softball people were parking on both sides. Kids were running out in a horse trailer -- they would be running out and you couldn't even see them coming and they have stopped parking on there, but it's still not wide enough for a horse trailer, so you're going to have a bottleneck -- a little bit more room, a bottleneck, and, then, people flying in front of our house. So, I think the horse is before the -- or the cart is before the horse in this case of making this a collector street and making it safe. I'm concerned. I have cats. You know, there goes my cats. Thinking all them -- they have stayed off of Cloverdale thus far, but just little things like that that we have enjoyed having only seven or eight neighbors. You know, it was a dead-end street and not having that and we did originally -- whenever Kingsbridge was put in we did have people cutting through the canal road and we had to call the cops on them , because they were flying and I thought they were literally going to fly off on the berm and roll into our house. So, high school kids, I have them, and once in a while they do -- are obnoxious and speed and all, but that's what I'm worried about mostly and the safety of that. De Weerd: Thank you. Council, any questions? Thank you, Jennifer. Marsh: Thank you. Meridian City Council Meeting Agenda January 2, 2019 – Page 108 of 576 Meridian City Council December 18, 2018 Page 47 of 67 Coles: And Jared Marsh next. De Weerd: Good evening. J.Marsh: Good evening. Jared Marsh. Residing at 4270 East Bott Lane. I guess my first concern was related to the public notice of this event tonight . The signage I saw driving through all neighbors that had homes within 300 feet, I only saw one sign and it was well within the proposed boundary of the development sitting on the Kingsley 's property right about here. So, no notice was present in any of the Hayden Homes Subdivision or Zaldia, nor any of the Shelburne houses that are already going in. So, I really question whether we have got -- met the legal requirement, minimum as they are, for notification of neighbors. However, that aside, I am definitely concerned with the density proposed. I feel, one, it's inconsistent with the existing subdivision they have already put in. Why R-4 on one side of the canal and, then, magically switching to R-8 on the other, bordered by two five acre properties. I think as I brought that concern up in the Planning and Zoning meetings, they kept referring to a master plan. I guess what I would say to that is I have lived in this area for 15 years under the master plan and it's not working. Schools are overcrowded . Traffic is miserable. You have heard time and time again that infrastructure is not in place to support this density and, yeah, kids are dealing with class sizes that are out of control. I notice your grandson's probably in that same mix. Lacking a designation of R-4 -- I'm not anti-development. In fact, I think this developer has been one of the better ones to work with. So , I don't want to give the impression that I feel development is evil, but I do want to see some sort of transition and 12 homes abutting a five acre plot is not a transition. So, at minimum, I would like to see that several of the proposed lots -- and I don't know if I can bring that slide up, but there was one proposed shotgun style lot right up against Bott Lane there that I would like to see removed from the building plan and, in addition, the orchard area there is two homes directly right here. I would propose that those lots can be at least merged , so there is better transition between our acreage. I also have concern about this pathway. I think it's a great idea, but this is private property back here and we already have all kinds of trespassing occurring, people walking dogs, disposing of dog waste in our yard and so I would like to see some sort of gate or something to indicate that the walkway ends there and the following area is private property. I guess three minutes is not going to be enough, but, yeah, I just don't think this is consistent with the subdivision that's proposed. The lots that they have -- or the conceptual home plans I don't even think will fit on the size lots that they are proposing in this R-8 area. So, I would really like to see what the conceptual homes look like on these smaller R-8 lots. Keep it consistent. Keep it rational. Preserve our peace, security, safety and serenity. That's what I ask. De Weerd: Thank you. Coles: That was all the sign-ups, Madam Mayor. De Weerd: This is a public hearing. Is there anyone who would like to provide testimony? Meridian City Council Meeting Agenda January 2, 2019 – Page 109 of 576 Meridian City Council December 18, 2018 Page 48 of 67 LaFever: My name is Denise LaFever. 6706 North -- Meridian. I know. Getting tired, I can tell, but, anyhow, I have one question and my question is kind of weird. It's not for any of these, it's for Mayor Tammy and the Council. If I understood Justin correctly, he's saying that they aren't going to pay to improve that road. They are relying on the developer to do it. So, if we strike that out of the development agreement -- I'm a taxpayer, am I going to be asked to be footing the bill? That's what I want to know. Who is going to pay for improving that road. Will it be put -- shifted to the taxpayers. De Weerd: Typically collectors are built by development and I think that Justin had mentioned that. So, no, the -- the taxpayer does not build those roads, which is probably the contention right now. LaFever: That's my -- that is my concern. If you strike that and it goes to Cloverdale, they have the impact, they are causing the impact from development, so if you strike it and it has to be done and ACHD isn't going to do it, somebody's got to do it and I don't want to pay for it as a taxpayer. De Weerd: Thank you. Justin, I would have a follow-up question for you. I -- if you will state your name for the record. Lucas: Thank you, Madam Mayor. Just for the record Justin Lucas representing the Ada County Highway District, 3775 Adams Street, Garden City, Idaho. De Weerd: Thank you. So, on -- from Cloverdale in to where this proposed development is, I noticed that neither churches improved the -- the road. Why was that? Lucas: So, if we can bring up that aerial -- De Weerd: And I guess just a follow-up question to that is if collectors are put in from development, did you miss your opportunity to -- to make that connection? Lucas: So, Madam Mayor, Members of the Council, in certain situations, such as this one, specifically with the Cloverdale Church of God as it is detailed there on the screen, that church was built a long time ago and requirements have changed over time, especially for projects that were developed in the county. That church was there before most everything else you can see on the screen probably. It's been there a really long time. And back then in the county certain developments were allowed and neither the county nor ACHD required improvements at that time and so what ACHD does in these situations is we have a program, we call it our community programs, where we will go and rectify these situations based on the requests of the city through our annual integrated five year work plan prioritization. Also at times through an adjacent project like the widening of Cloverdale Road we will look at intersection improvements at Cloverdale and Bott Lane and we may be able to widen back into that area at that time. I'm not saying that's going to happen with Cloverdale Road, I'm saying that's another mechanism we have to rectify those situations. But ultimately -- the other way it happens is the -- and this has happened actually many times -- these properties redevelop. The -- the church Meridian City Council Meeting Agenda January 2, 2019 – Page 110 of 576 Meridian City Council December 18, 2018 Page 49 of 67 properties and other properties, other uses that were developed a long time ago in the county, maybe the -- the church itself stays, but they want to redevelop a portion of their property and through that process you and A CHD have the ability to require those improvements. So, I don't know if that's an exact answer to your question. There are multiple mechanisms we have to rectify this situation, none of which, to be clear, are attached specifically to this project. De Weerd: Well -- and none of which Meridian has influence on. Some of this you mentioned is to be improved through perhaps community programs and it is requested by the city. That's in Boise. And, actually, that is in unincorporated Ada county. Lucas: Correct. De Weerd: So, who is going to make that request? Lucas: The county has the same request process that you have. So, does the city of Boise. And this falls, as you duly noted, within their impact area and the citizens also have the ability to request these types of projects directly to ACHD and that happens on occasion where we will go out and make an improvement on an older local or collector street and add pedestrian facilities that are not currently there through that community program's process. But that program has limited funding. So, a lot of competition and needs all over the county for those types of resources. But they are available and we can work with the adjacent property owners to make that happen. De Weerd: So, basically, I think development is not going to improve this road as it sits today. So, now I have a greater understanding of perhaps what the Planning and Zoning Commission was -- was contemplating here. Lucas: Well, Madam Mayor, Members of the Council, yeah, it depends on how you define development or redevelopment or the timing of these improvements. Certainly those issues are complex and things don't always happen like dominoes. De Weerd: Exactly. But if you're going to put that many homes and -- and people out there, public safety is one of the largest concerns that we have and that does -- that does have some concerns. Lucas: At your discretion. De Weerd: Yeah. Thank you. Lucas: Thank you. De Weerd: Any further testimony? Yes, sir. Good evening. If you will, please, state your name and address for the record. Meridian City Council Meeting Agenda January 2, 2019 – Page 111 of 576 Meridian City Council December 18, 2018 Page 50 of 67 Fulcher: My name is Jeff Fulcher. I own the property at 4330 East Bott Lane, which is this piece right here. And primarily I just wanted to wish you a Merry Christmas, Madam Mayor. De Weerd: Thank you. Merry Christmas. Fulcher: Members of the Council. I think this is going to be a great development. I'm in favor of it. The only thing I want to comment on is we have owned this property for, oh, I don't know, six years or so and sitting right down here at the Church of God is almost always an Idaho State Police officer. A lot. Often. I think they have some type of satellite agreement with the Cloverfield Church of God and for so mebody to be speeding down Bott Lane would be hazardous to their -- their -- their driving record I suspect, because if there isn't one here, there is two or three or four and it's night and day and, in fact, I got pulled over on a tractor one time by the Idaho State Police and so -- De Weerd: Were you speeding? Fulcher: Yes. I was going a little too fast. I don't know. But, anyways, I just want to comment on that and point that out. But that's all that I had to say. Thank you. De Weerd: Okay. Thank you. Any further testimony? You -- you cannot testify from your seat. If you will restate your name. Esson: Earl Esson. De Weerd: Thank you. Esson: Okay. The map you have up right now from the Kingsley house and the bridge and the irrigation canal all the way to Cloverdale there is not one house that is currently impacted, except for the old Kingsley log cabin. Okay? Right now is the prime opportunity to come through where there are no homes, there are no underground utilities, there are no underground piping for irrigation, there are no power poles, you could go straight on down and it's not going to affect the baseball diamond area that the church owns . It's prime time to do this and to not do it now or plan on having it done with all the traff ic that's going up and down there without mitigating with a traffic rotary circle at Trenton -- people go fast. Okay? Russ pointed out that when they come by the church they are not speeding. Well, I don't know if you have ever taken a turn, but normally you're not going more than 25 miles an hour. By the time they go 600 foot they are at about 35 to 40 miles. Okay? It's prime time. All that area is wide open. De Weerd: Thank you. Would the applicant want to wrap this up. Nelson: Thank you, Madam Mayor, Members of the Council. De Weerd: If you will restate your name for the record. Meridian City Council Meeting Agenda January 2, 2019 – Page 112 of 576 Meridian City Council December 18, 2018 Page 51 of 67 Nelson: Deborah Nelson with Givens Pursley on behalf of the applicant. I will just respond to comments I guess in the order they came in from from Mrs. Karnes and talk about transition to rural lots that we are at the minimum density that's really allowed under your comp plan for this area at 3.1 and the range is three to eight. So, in there the larger lots are concentrated on the outside of the development. Concerns with traffic on Bott Lane -- and the developer is actually offering a great opportunity for the city in the area to provide the connectivity that doesn't exist right now and with connectivity there does introduce more trips, but it creates the pattern that you need as the city develops into this area and the alignment has been specifically designed with traffic slowing in mind . You see some of the curves that happen there and ACHD thought about that when they approved that design for safety. There was a comment about, you know, wanting the road to be wide enough to accommodate bike lanes and we will have bike lanes, because it is a collector road, as well as detached sidewalks. A concern from Mr. Esson about drainage. All of our drainage on site will be kept and retained on site as required and handled in our common areas. Concern about -- from Mrs. Marsh about wanting some communication as we come in with the landscape barrier. The developer is very happy to do that. When there is -- they review the construction plans they will contact her and also at the time just right before pre-construction. So, they are -- they are very happy to be in pretty constant communication and coordination with them about that and also they have committed to help them with a vacation, which they have continued to raise as a concern and we are happy to help them through that process. Mr. Marsh raised a concern about a -- one sign on Kingsley was the only sign he noticed. There were two signs as required on Bott and Peaceful Pond with the proof of posting sent into the city. Again, additional comments about transition and, you know, just reminding the city that we really are in -- in compliance with your Comprehensive Plan that you have already determined for this area. If the irrigation district would allow it, we would be happy to see about a gate. I think that's a point that an irrigation district is going to allow you to gate off that irrigation road that runs along the Ten Mile feeder, but we are open to that if -- if they would allow it. That landscape screen that's in front of the Marsh property I think will maybe help some -- address some of their concerns about people continuing to use that, but we -- certainly we believe it is important to provide that pathway along the Ten Mile feeder that we are providing. You know, several comments about, I guess, getting to the issue of paying your fair share. I do just want to remind -- you know, as Mr. Lucas pointed out with ACHD, you know, we are paying impact fees for all of our off-site improvements. That's -- that's how ACHD does have developments address their -- their off-site impacts and that's through the payment of impact fees, which we are paying. We are also building over 2,500 feet of collector roadways within this small development, which is significant. From a development standpoint, remember, they get no benefit out of that, because you can't put front-on driveways onto a collector. So, it's just improvements for the surrounding area's connectivity and so they are -- they are contributing quite a bit in that way. You know, Mr. Esson commented in his second time here about the opportunities along Bott Lane. That openness will still be there when those properties go to develop and that opportunity will exist. What isn't there right now is -- is right of way south of where that existing pavement goes right up against that edge and while he noticed there is maybe no underground utilities, there are above ground utilities, including a power pole kind of right at the corner there of Cloverdale and Bott that creates problems there. So, Meridian City Council Meeting Agenda January 2, 2019 – Page 113 of 576 Meridian City Council December 18, 2018 Page 52 of 67 for all the reasons that I tried to highlight earlier, you know, feasibility problems with the right of way, the road is not designed off drainage, no ability to capture that and the cost, you know, prohibition, we still ask you to remove that condition. I think that's all I have for you. Did I miss anything? Okay. Questions? Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I don't remember who voiced concern about the fence. Okay. There you go. A couple people did. And can you address concern about the fence, please? Nelson: Madam Mayor, Council Member Bernt, thank you for asking that. I missed that. Yes, we are perfectly happy to fence the Fulcher property as was requested. That is part of the plan. So, there was a concern about that privacy fence going in there by -- the Essons raised that, that they wanted that fence separating from their hay field and the Fulcher property and that will be done. Bernt: How about the Marshes? Nelson: The Marshes is where we have proposed the larger landscaping agreement in the -- in the front of their property. We have got the rocks and the landscaping that's proposed. As far as the request to reduce lots around their property, that's not something that we can agree to. Yes, we are also going to fence the west side of the Fulcher property, which is the one that would be adjacent to the Marshes there. Did we capture your questions? Bernt: Yes, I -- I am just -- the Marshes, the other property, the Fulchers, and so I'm just trying to put in my mind where -- you have multiple property owners with multiple property lines and so I'm just sort of trying to picture in my mind where these fences are going, so -- multiple people wanting fences. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Sorry, Mr. Bernt, I don't know if you were done with your questions. I apologize. Bernt: Go ahead, Mr. -- Cavener: And maybe to -- I think what Council Member Bernt is trying to conceptualize, if you could pull up your -- your site plan and your map and maybe use a little light pen and kind of make sure you can show us where the fencing would occur. The -- the layout of this development with that kind of in -fill piece that's not developed it makes it hard to kind of follow the bouncing ball as to where -- who owns what and I know that all of you Meridian City Council Meeting Agenda January 2, 2019 – Page 114 of 576 Meridian City Council December 18, 2018 Page 53 of 67 in the audience are kind of well aware of your property boundaries, but for us it would be a little more helpful if we could see exactly what you're speaking about, if you don't mind. Nelson: Madam Mayor, Council Member Cavener, the entire perimeter of the property will have privacy fences, which would, then, extend all along the Marsh's property here and that would also cover the back of the Fulchers that would go along -- Sonya, you may need to help us eliminate -- there we go. Do we have one that has the aerial? Here, this is better. So, the entire perimeter of the property goes over on here and also along the perimeter of the Marshes where we have adjacent. Cavener: Great. Nelson: Should be this side. Anything else for -- okay. Cavener: Great. Thank you both. I appreciate that. Nelson: Very welcome. Any other questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Deb, should this get approved what's your development timeline? How -- how quickly do you anticipate beginning construction? Nelson: Madam Mayor, Members of the Council, Council Member Cavener, this spring. So, right away. Cavener: Madam Mayor? And I guess where I'm getting to -- and I'm sure there will be comments later. There is a lot of elements of this application that I really like and I think it's a -- is an exceptional neighborhood for our community. My largest sticking point and where I'm trying to -- hopefully maybe you could help me understand -- the elementary, middle and high school that this neighborhood is going to support is severely overcrowded and, again, there is -- there is no magic wand to solve that, but how -- help me understand how I can articulate to our citizens that despite this being a really great neighborhood for our community, the negative impact it's going to have in our schools. I'm hoping you can give me some insight as to how that's going to positively impact their students when they won't ever get any benefit of this amazing neighborhood. Nelson: Madam Mayor, Members of the Council, Council Member Cavener, when anytime development comes in you're adding new students into schools; right? I mean that -- that is the nature of building out your city. Your Comprehensive Plan has called for there to be this and greater density in this area and so that plan is already in place and set those forces in motion to bring in more students into your school district and as that occurs, in accordance with your own planning efforts, those properties, then, pay tax dollars that go into the system. Schools have to make new plans, sometimes in a larger Meridian City Council Meeting Agenda January 2, 2019 – Page 115 of 576 Meridian City Council December 18, 2018 Page 54 of 67 scale that involves redistricting or building new facilities, sometimes that involves bonds for new capital improvements -- I mean there is all kinds of ways that school districts build out in response to development. In the grand scheme of things in your city this is a pretty small development with a fairly small addition. It doesn't mean that it doesn't create its own incremental impact on your schools, but that is just part of a growing city and the accommodation that schools have to make. Cavener: I appreciate your feedback. Thank you. De Weerd: Any other questions for the applicant? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: One quick clarification. That -- that southern boundary fence line -- or the easement, excuse me. Where the 15 foot easement is proposed, is that easement located within the fence line on the private property line ? I got confused on -- Nelson: Madam Mayor, Council Member Borton, I think I confused you on that, because Shon had to correct what I said about that . The fence line will be on the outside of the easement around the property line. Borton: So, Madam Mayor? Nelson: Is that -- Borton: Yeah. That -- that clarifies it. It just -- trying to get some comfort with how a property owner handles that long term if their fence is -- or landscaping, whatever they put back there, they probably will -- can get torn out and, then, it's the homeowner's cost to replace their fence that gets torn out. It's just a -- I get why you -- I get why the request and there is pros and cons to both ways, but that's a tricky one. I don't know how you avoid that problem. Nelson: Madam Mayor, Council Member Borton, if it would be helpful to address that comment in those -- the concerns that were raised by Council Member Milam, in addition to what's in the CC&Rs that designate that and put -- you know, put forth the restrictions, we could also add an additional disclosure. Now, I mean sometimes that's helpful or sometimes it's not, it's another thing to look at, but if it's separate from, you know, CC&Rs where it might be buried, we would be happy to for those lots include an additional disclosure at closing that they see the restrictions that apply on their lot , if that would be helpful we could do that. Borton: Madam Mayor. It certainly couldn't hurt. I know you're kind of in a pinch trying to figure out -- that's a tough one, but at least the additional measures to disclose it to Meridian City Council Meeting Agenda January 2, 2019 – Page 116 of 576 Meridian City Council December 18, 2018 Page 55 of 67 people, you know, go into it with their eyes wide open, if that could occur that's helpful. I'm not sure what else you could do, quite frankly. De Weerd: Other questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: One more. One of the things that I really like about this application is how the amenities are spread out throughout the neighborhood. I hope development takes cues from what you guys are doing and we see more of that. In regards to the amenities being done, I assume the amenities in each phase will be built as each phase is being built out or do they all come in with one phase or -- after a certain tipping point? Nelson: Madam Mayor, Council Member Cavener, that is correct. De Weerd: There is a lot good about this application. My concern matches the -- the neighbors and once you build the bridge, the exit out to Cloverdale is going to be a problem with a lot of cars going that way. I don't know if Ada County Highway District is -- we have done a number of public-private partnerships in the City of Meridian to get roads done and developers paid back through impact fees, the impact fees that they collect on their building permits and those in that area. Is that something that -- I don't know if ACHD would do it, but is that something that you could do some road improvements with a pay -- a reimbursable agreement? Nelson: Madam Mayor, Members of the Council, in some situations and some developments we have gone -- gone into agreements with ACHD to make improvements and been reimbursed by credits through impact fees, but it requires it to be, you know, a priority enough improvement for ACHD based on trip counts and other funding allocation that they have put it in their capital improvements plan and so it's eligible for credits. You know, here there -- this wasn't a road that ACHD had planned to improve anytime soon, nor did they believe that the trips from this development were going to put it in a point where it needed to be. That's not to say that it doesn't ultimately have to be improved and -- and they believe that that would happen incrementally as the properties around them develop and each of them provide their -- their frontage and our impact fees will be in their coffers for them to use as they do allocate roadway improvements, but , no, that wasn't -- that wasn't an option here for us. De Weerd: So, the bridge is a blessing and a curse. Nelson: Right. De Weerd: And major collectors do generate traffic that are trying to travel through that square mile. So, it is setting up a potential safety concern for sure. Meridian City Council Meeting Agenda January 2, 2019 – Page 117 of 576 Meridian City Council December 18, 2018 Page 56 of 67 Nelson: Understand. De Weerd: Anything further from Council? Thank you. Nelson: Thank you. I'm sorry, the comment is over, unless Council would like to hear additional -- Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Sorry, I was kind of mumbling to myself. We have allowed this individual to speak already an additional time. If he feels there is something that is credibly pressing that needs to be corrected on the record, I'm supportive of that, as long as the testimony is focused on that specific item and again, letting the public know that the applicant will have one last additional time to be the last one to speak. I'm always supportive -- the public's here, if they want to testify, as long as it's very narrowly focused. De Weerd: You wanted to correct something for the record? Esson: Earl Edward Esson. Bott Lane. Can you bring up the aerial photo? She was stating that I was worried about drainage and that no drainage would come into our property. I'm talking about irrigation and wastewater ditches. Okay? State law. So, if you notice this big field here, if you take and move it forward here you have almost 15 acres of irrigatable land all along the western property boundary of that and , then, underneath the street right here and all the way out to the other subdivision is wastewater drainage. That is not on the map that has been addressed in the little meetings we have had on the street and that needs to be maintain ed. That is a right of way that's granted to us as farmers and users of water with state law. Not that water was going to drain off their property. Thank you. De Weerd: Thank you for the clarification. Any comments from the developer? Nelson: Very quickly. Deborah Nelson. Thank you, Madam Mayor. If there is concerns with irrigation runoff we will address that with our final construction plans and -- as best that we can and are required to. I'm not specifically aware of the concern he's addressing, other than if it's part of our development we will address it with our construction plans. De Weerd: And it is a requirement through the Right To Farm Act that you maintain those. Nelson: We will comply with all of those laws. De Weerd: Okay. Nelson: Anything else, Madam Mayor? Meridian City Council Meeting Agenda January 2, 2019 – Page 118 of 576 Meridian City Council December 18, 2018 Page 57 of 67 De Weerd: No. Nelson: Thank you. De Weerd: Okay. Council? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I would move that we close the public hearing on H -2018-0112. Milam: Second. De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just to start some discussion, for what it's worth. On -- on -- I think it's -- I think it's a great project. I think it's consistent with -- with what has been planned for the area. There is just unique challenges on the border here and probably elsewhere in the city that we are going to have to confront. On the -- some of the main issues that were discussed and perhaps not necessarily resolved, the easement -- 15 foot easement on that southern border being located within the private property, I understand why it's there. I appreciate the applicant's commitment to add additional disclosures within the CC&Rs to try and inform property owners of that risk at least so they understand their -- their rights and issues with that fence. With regards to the off-site improvements, the 1.1G, I understand the intent, but I also understand what -- what may be the proper role of government. We -- we have applicants build, you know, the to and through and design these things for -- in this case a collector usage far beyond the technical requirement's demand created by the development itself and there is good reason for that and policy for that, but we are aware of that, so to add additional off-site improvements, even if -- even if you could, I'm not certain that's necessarily the appropriate role. I don't think that's t he role here. We have adjacent development -- this happens all the time in our city where adjacent development isn't built out. It comes, but it doesn't always come in the right order and the order we would prefer. It's complicated a bit because we don't control the property -- if it's not within the city or our area of impact to the east. So, it does complicate it here, but I don't think this application needs to carry the burden, nor is it appropriate for us to ask them to do so, even though the intentions are good in -- in trying to have them expand it. So, I'm fine with the 1.1G being removed if the ACHD condition, which I think I saw in their staff report, speaks to that commitment that they had made to maintain at least the gravel Meridian City Council Meeting Agenda January 2, 2019 – Page 119 of 576 Meridian City Council December 18, 2018 Page 58 of 67 shoulders within the right of way, I think that's an appropriate scope for that and the applicant's agreed to do so. I think going any further is too much. If there was ever an opportunity for the applicant to encourage Ada county to apply this on behalf of this community program, to assist, to rectify the problem on Bott Lane, by all means, that would be helpful. Just looking through the -- just initial thoughts on some of the conditions of approval that were in discussion. I agree with Councilman Cavener that dispersing of the open -- or the amenities is a great -- great to see. There is a lot of positive with this application, so I'm supportive of it with those comments on those couple of conditions . De Weerd: Okay. Mr. Cavener. Cavener: I tend to agree with Council Member Borton. And, again, I think it would be another night of firsts if we required improvements on a road in a jurisdiction that doesn't belong to us. It would be kind of weird. I don't know how we would get away with that. So, I am -- I am supportive of removing that condition as well. The part that does give me pause, in addition to my concerns about the impact on our schools -- and I appreciate Ms. Nelson for sharing her perspective and I don't disagree. I believe Mountain View is the most overcrowded school -- high school in the district, maybe the state, and we are going to add additional students there, that -- that does cause me pause. In addition, the potential for Bott Lane to become -- you know, I believe one of the members of the public provided some testimony -- I think it's about Woodbridge and I know Council Member Bernt can attest to what that's like in his neighborhood and I have seen that firsthand, the amount of cut-through traffic at high speed that takes advantage of that. So, perhaps this could be an opportunity to address some form of traffic calming . It sounds like our fine state troopers are doing a good job at Cloverdale, but perhaps maybe something else along Bott Lane to address what inevitably will be an increased traffic to that particular area and, Madam Mayor, I think you put it best, there is -- there is a lot of really great things with this application. You know, we heard some testimony about concern about transition. Quite frankly, I think this is great transition. I think this is a neighborhood anybody would be proud to live in and proud to have , you know, connected to their neighborhood. So, I think, more or less, I'm supportive. We can find some opportunities to address maybe some of the traffic issues that this application will potentially bring . I think it looks really good. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I appreciate the applicant. They did a great job presenting their application. Thankful for the residents who came and expressed their concern. I always appreciate your point of view. Sometimes living amongst or nearby proposed development, you know, you have first-hand knowledge of what will come and -- and the potential problems and also advantages that may come with it as well. So , I appreciate -- appreciate the testimony. I do live in Woodbridge. I say it a lot. You all know. And the only -- and I have the same issue with this -- with this development is that that connector road -- that collector road on Bott Lane is going to turn into a -- I just -- in my opinion, it's just not going Meridian City Council Meeting Agenda January 2, 2019 – Page 120 of 576 Meridian City Council December 18, 2018 Page 59 of 67 to be safe. I don't know if it's -- there is going to be some traffic issues there and, unfortunately, the process that we have to deal with, you know, roads in our -- in our city -- in our -- in our county is just -- it's just -- it's -- this is backwards to me. It keeps me up at night. I don't understand it. I don't -- it doesn't make any sense to me at all why we can't widen this road when we have the opportunity to do it. I know that Justin came up and explained why we don't do it and I know that he's the guy here representing ACHD and he gets the dart sometimes. I get the process, but I don't agree with the process. I think the process is absolutely backwards. This is a perfect opportunity to fix this road , because this road is going to be a problem. I guarantee it. It's going to be an issue. And it's -- and that's -- just the -- the subdivision -- the proposed application is great. I literally have no issues with it. It's beautiful. It's going to be a great subdivision . People are going there. It's going to be fantastic. But that road is going to be a mess and it puts us in an awkward position, you know, but what do we do ? Do we say no to a great application just be -- and if we say no to that application, then, there will never be any development on that -- in that entire area, because development brings infrastructure. I'm telling you, ACHD, if you're listening, this process is backwards. Please fix it. Because you're putting us in a bad position. This is not right. It's awkward for me to even be saying this, but it's true. I don't like it. I don't -- I don't like looking at these guys right now and explaining to them that -- it just -- it stresses me out. So, those are my concerns. De Weerd: Any further comments? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I guess, yeah, pretty much as echoing what everybody else said for the most part, this is a great -- this is a great project. I love the amenities. The open space. The fact that the amenities aren't just like in one place on the far end somewhere. They are spread out throughout the development. So, I really appreciate the thought that went into that. The neighbors are right. The road needs done. That's not your responsibility. It's -- it's -- it does come with the development. There is -- we don't have any jurisdiction over roads; right? So, we can't -- we can't develop that road for you, as much as all of us sitting up here would love to just go -- this is going to happen, you know, before this development comes in there is nothing we could do and that's really hard. But what Justin mentioned was that you can -- they have a program for the neighbors to get it done. So, you need to be in touch with ACHD, get that program to get on the list and start working with them to get that road improved prior to that -- the entire street being built out, unless all of you are planning on developing your property in the next couple of years. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I will make a motion and see where it goes. I'm going to move that we approve H-2018-0012 -- after consideration of staff, applicant, and public testimony and that Meridian City Council Meeting Agenda January 2, 2019 – Page 121 of 576 Meridian City Council December 18, 2018 Page 60 of 67 approval to be as presented with the conditions of approval in the staff report of December 18th, 2018, and that approval to include the -- the comments and commitments of the applicant in today's hearing and to allow the removal of proposed condition 1.1 G concerning off-site improvements in light of the discussion of Council today and it would -- I believe the condition already is set that allows for the placement of the easement upon the private property to include that -- I can't find the easement -- or, excuse me, I can't find a condition number, but the approval of the easement to be located on the build ing lots, rather than on a common lot. It looks like it's condition 1.2A perhaps. Permit that to occur as well. Milam: Second. De Weerd: Okay. I have a motion to approve and a second by Mrs. Milam. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: In Mr. Borton's eloquent motion -- I don't want to take anything away from that -- I didn't hear anything related to any potential traffic calming measures along Bott Lane. I don't know if that was intended, unintended -- Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: It was -- the omission was intended. There was no additional condition with regards to traffic calming and part of that being, Madam Mayor, is you have got kind of back and forth and you have got a relatively narrow road with -- with gravel shoulders and narrow roads. Oftentimes they are utilized to calm traffic and keep things slower. To ask for Bott Lane to be improved and, then, narrowed or calmed in a manner seems a bit inconsistent. So, its -- its current condition, quite frankly, might be a form of traffic calming. De Weerd: Okay. Any further questions, discussion? Cavener: Madam Mayor, just a comment then. De Weerd: Mr. Cavener. Cavener: Appreciate the motion. Appreciate the second. We will see where it goes. I'm very supportive of the application, but I'm going to be voting against this motion. I do think that there is an opportunity, whether it's a -- again, I'm going to use the term a speed pillow or something along those lines, either near or adjacent to the neighborhood, to slow that traffic down. I think it's the best mechanism I think that we have to address what I heard was the concerns of the residents as to what this road will inevitably become. Meridian City Council Meeting Agenda January 2, 2019 – Page 122 of 576 Meridian City Council December 18, 2018 Page 61 of 67 Milam: I agree. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Discussion continues. So, what -- what is an example of an additional condition that would try to capture that? Because I don't think that was really flushed out, so I'm not certain what that might entail. I get the intent and it makes -- the intent makes sense, but I don't know what you have in mind. De Weerd: Well, beings how we are not traffic engineers, this could always be continued and let the applicant solve that question, rather than up here. So, if that is an option, you can reopen the public hearing for that one specific item. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Couldn't we just approve it and, then, add into the motion that they will put in some form of traffic calming measures and, then, they can figure out what the best way -- whether them and ACHD can figure out what that best solution would be , since, really, that's not our jurisdiction anyway. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Continuing conversation. I am more supportive of having the applicant engage with ACHD as to a recommended remedy to the concern, as opposed to continuing it to allow that same conversation to occur. There again, there is a motion on the table, I don't want to take away from that, but I'm much more supportive of that. De Weerd: Mr. Borton -- Borton: Madam -- De Weerd: -- anything you want to add? Borton: Well, Madam Mayor, this discussion, while plotting at times, is helpful and I understand what you're trying to capture and it makes -- certainly makes sense, the intent. So, I would, to address that concern as well, be glad to amend the motion to include a condition that asked -- or requires the applicant to work with ACHD to implement some form of appropriate traffic calming on Bott Lane to also capture and address the concerns of the citizens. Meridian City Council Meeting Agenda January 2, 2019 – Page 123 of 576 Meridian City Council December 18, 2018 Page 62 of 67 Milam: Madam Mayor? De Weerd: Would second agree? Milam: Second agrees. I just want to clarify that -- when you say on Bott Lane, you don't mean like all the way down Bott Lane -- I mean they really are in charge of their section of Bott Lane. Borton: Madam Mayor? East of the bridge is the -- where we are talking. De Weerd: Okay. The original motion has been amended to include the traffic calming. Any further discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, absent; Little Roberts, absent; Bernt, nay. De Weerd: The ayes have it. MOTION CARRIED: THREE AYES. ONE NAY. TWO ABSENT. F. Public Hearing for Buyrite LLC Apartments (H-2018-0096) by neUdesign Architecture, LLC, Located at at the NW corner of W. Ustick Rd. and N. Linder Rd. 1. Request: Rezone property from C -C (5.90 acres) to R -40; and 2. Request: Conditional Use Permit for a multi-family development consisting of 96 multi-family residential units within 4 multi-family structures on 4.772 acres of land in a proposed R-40 zoning district, and 3. Request: Modification of an Existing Development Agreement to allow for R-40 zoning and to change certain other provisions of the agreement De Weerd: Thank you for joining us and for your testimony. We appreciate you being here and Merry Christmas. Okay. Item 9-E is a public hearing that has been -- it's listed to continue and we have already done that to the 15th. Item F is a public hearing H-2018- 0096. I will open the public hearing, but the applicant has requested to withdraw this application and I would need to have Council action to do so. Borton: Madam Mayor? De Weerd: Mr. Borton. Meridian City Council Meeting Agenda January 2, 2019 – Page 124 of 576 Meridian City Council December 18, 2018 Page 63 of 67 Borton: If it necessitates a motion, I move that we accept the applicant's request to withdraw the application H-2018-0096. Milam: Second. De Weerd: I have a motion and a second to approve the request to withdraw the application. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, absent; Little Roberts, absent; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. De Weerd: I'm going to call a ten minute break. (Recess: 9:19 p.m. to 9:28 p.m.) G. Public Hearing for Proposed City Clerk's Office Fees De Weerd: Okay. Item 9-G is a public hearing for proposed city clerk office fees. Mr. Clerk. Coles: Thank you, Madam Mayor. If the Council will recall about a month ago I was before this body to let you know that we had received a letter from the Idaho State Police Department letting us know that the background fee charged on applications requiring background checks would be increasing $1.25. That's according to the FBI. That change is going to happen January 1st. That fee is a part of our fee schedule. We pay it to ISP and the FBI, but it's a part of our fee schedule. So, they are saying it's going to increase by $1.25, which is why we are here this evening to have a public hearing for that increase. Council Member Cavener had requested that we had -- we send an e-mail or a letter to previous applicants letting them know that the fee increase would be coming before Council and give them an opportunity to comment. A copy of that e-mail was in your packet. We received zero comments back from previous applicants, but gave them an opportunity to do so. So, I will stand for any questions. But what I'm requesting is there are four applications that require background checks and I'm requesting that those fees be increased $1.25 to match what the FBI will be increasing January 1. De Weerd: Thank you, C.Jay. Council, any questions for our clerk? If not, I don't see any public here to testify, so I would entertain a motion to close the public hearing. Borton: Madam Mayor? De Weerd: Mr. Borton. Meridian City Council Meeting Agenda January 2, 2019 – Page 125 of 576 Meridian City Council December 18, 2018 Page 64 of 67 Borton: Move that we close the public hearing on the proposed city clerk fees. Milam: Second. Bernt: Second. De Weerd: I have a motion and a second and a third. All those in favor say aye. All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. H. Resolution No. 18-2119: A Resolution Adopting Updated Fees Of The Meridian City Clerk’s Office; Authorizing The Department To Collect Such Fees; And Providing An Effective Date De Weerd: Item H is a resolution 18-2119 to adopt the updated fees. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: In light of the clerk's wit and brevity -- De Weerd: Eloquence. Borton: Eloquence is probably a better word. De Weerd: Yes. Borton: I would move that we approve Resolution 18-2119. Cavener: Second. De Weerd: I have a motion and a second to approve Item 9-H. Any discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, nay; Cavener, nay; Palmer, absent; Little Roberts, absent; Bernt, yea. De Weerd: Oh, my gosh. Really? Cavener: Merry Christmas. De Weerd: I guess the motion fails. Do we have another motion? Meridian City Council Meeting Agenda January 2, 2019 – Page 126 of 576 Meridian City Council December 18, 2018 Page 65 of 67 Milam: No tie breaker? De Weerd: I guess -- do we have a motion to deny this? Okay. Aye. Geez. MOTION CARRIED: TWO AYES. TWO NAYS. TWO ABSENT. MAYOR AYE. I. Police: Budget Amendment for Shooting Range Membership Not to Exceed $59,000 De Weerd: Okay. Be prepared, Lieutenant. Item 9-I is a budget of amendment for shooting range membership. Harper: Good evening, Mayor and City Council. I'm here to discuss the budget amendment for the shooting range membership to not exceed 59,000. Apparently this was an oversight during the FY-19 prep that it wasn't included in the fixed costs for -- for '19. What this covers is a membership for our range agreement for each officer -- each sworn officer for 12 months. So, apparently it was -- it was an oversight and it was previously approved, but not added into the fixed budget. And I will stand for questions. De Weerd: So, where is the money coming from? Harper: Where is the money coming from? De Weerd: Uh-huh. Harper: I'm not quite sure how to answer that question. I wasn't prepped on where the money was going to be coming from. I figured it was -- De Weerd: Merry Christmas. Harper: All right. De Weerd: Council, any questions for Lieutenant Harper? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: No questions. It sounds like this partnership has been really fruitful for the department and it looks like it's strong cost savings for us in the long run, so if there is no questions -- I know the department liaison isn't here, so I'm happy to move that we approve the budget amendment for the shooting range membership not to exceed 59,000 dollars. Milam: Second. Meridian City Council Meeting Agenda January 2, 2019 – Page 127 of 576 Meridian City Council December 18, 2018 Page 66 of 67 De Weerd: I have a motion and a second to approve Item 9-I. Any discussion? Cavener: Next time know where the money is coming from. De Weerd: Mr. Clerk, will you call role. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, absent; Little Roberts, absent; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 10: Ordinances A. Ordinance No. 18-1800: An Ordinance (H-2018-0079 – Burlingame Subdivision) For The Re-Zone Of A Parcel Of Land Being A Portion Of The Se ¼ Se ¼ And A Portion Of The Ne ¼ Se ¼ Of Section 4, Township 3 North, Range 1 West, Boise Meridian, City Of Meridian, Ada County Idaho; Establishing And Determining The Land Use Zoning Classification From R-4 (Medium Low Density Residential) Zoning District To R-8 (Medium Density Residential) Zoning District In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. De Weerd: Item 10-A is Ordinance 18-1800. Mr. Clerk, will you, please, read this by title. Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 18-1800. An Ordinance file H-2018-0079, Burlingame Subdivision, for the re-zone of a parcel of land being a portion of the SE ¼ SE ¼ and a portion of the NE ¼ SE ¼ of Section 4, Township 3 North, Range 1 West, Boise meridian, City of Meridian, Ada county, Idaho; establishing and determining the land use zoning classification from R-4, Medium Low Density Residential Zoning District, to R-8, Medium Density Residential Zoning District, in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date. De Weerd: Thank you. You have heard this ordinance read by title. Would you like to hear right in its entirety, Susan? Meridian City Council Meeting Agenda January 2, 2019 – Page 128 of 576 Meridian City Council December 18, 2018 Page 67 of 67 Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Move that we approve Ordinance No. 18-1800 with suspension of rules. Cavener: Second. De Weerd: I have a motion and a second. If there is no discussion, Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, absent; Little Roberts, absent, Bernt, yea. De Weerd: All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 11: Future Meeting Topics De Weerd: Any items for Item 11? Just a reminder there is no meeting next week. The first meeting of 2019 will be on the 10th of January and City Hall will close at 3:00 p.m. on the 24th and the 31st. Council, I would entertain a motion to adjourn. Milam: So moved. Borton: Second. De Weerd: I have a motion and a second to adjourn. All those in favor say aye. Last meeting 2018. MOTION CARRIED: FOUR AYES. TWO ABSENT. MEETING ADJOURNED AT 9:35 P.M. (AUDIO REC RDING ON FILE OF THESE PROCEEDINGS) / 2. / °I MAYOR TAVOW DE WEERD DATE APPROVED VIA 'A A re - I gro, A a� y �f w Ci Ec ilIDIAN�-. IDAHO ..1 �Zfi SEAL �/ City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 5 Project File Number: Item Title: Future Meeting Topics — Public Forum (Up to 30 Minutes Max) Signing up prior to the start of the meeting is required. This time is reserved for the public to address their elected officials regarding matters of general interest or concern of public matters and is not specific to an active land use/development application. By law, no decisions can be made on topics presented under this public comment section, other than the City Council may request that the topic be added to a future meeting agenda for a more detailed discussion or action. The Mayor may also direct staff to further assist you in resolving the matter following the meeting. Meeting Notes: City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 6 A Project File Number: Item Title: Proclamation Meeting Notes: Rocky Mountain High School Football State Champions Day I TEM SHEET C ouncil Agenda I tem - 6.A . Presenter: Estimated Time f or P resentation: Title of I tem - Rocky M ountain High School F ootball State Champions D ay C ouncil Notes: RE V I E WE RS : Department Reviewer Action D ate Mayors Office Coles, C.J ay Approved 12/12/2018 - 10:17 A M Meridian City Council Meeting Agenda December 18, 2018 – Page 6 of 702 E IDIAN, The Office of the Mayor PRO CLAZviATIOX Whereas, being a Rocky Mountain football player is about tackling and blocking, kickoff and return yardage, and touchdowns. It is also about leadership and character, building confidence, and teamwork—all traits that are needed to succeed on the field, in the classroom, and in the real world; and, Whereas, the Rocky Mountain Varsity Football Team had a successful and rewarding season, as they were the first team at Rocky Mountain to have an undefeated season with a record of 12-0; and, Whereas, through their strong desire to exhibit excellence in all they do, their hard work and effort resulted in Rocky's first football championship since 2015 in the Idaho Class 5A State Tournament; and, Whereas, the capturing of the state title builds school spirit and allows these student athletes to know they are champions — something that can never be taken away from them — providing a place in the history of Rocky Mountain High School; and, Whereas, the leadership, training and discipline of Varsity Coach Chris Culig, and Assistant Coaches Scott Criner, Tim Stanley, Art Roper, Tim Souza, Kaleo Nawahine, Jacob Pele, Lamont Oliver, Blake Gonzalez, Glenn Humphries, and Ian Brown helped all team members Jordan Erickson, Payton Lamm, Braden Cureton, Fran Bradshaw, Jacob Piscione, Tiloi Nawahine, Kaden Birch, Joe Strickland, Zack Black, Kaimana Nawahine, Kobe Warr, Colby Jackson, Conner Croft, Landon Albert, Jaxson Pabst, Zach Cameron, Ryan Durbin, Dylan 011ey, Justin Jones, Dario Hunter, Noah Kraft, Maguire Young, Duanavan Jardine, Nick Romano, Brayden Hamilton, Brayden Rundell, Joe Taylor, Ryan Shields, Max Hibler, Jack England, Keegan Echevarria, Maxwell Lehman, Anthony Jacobsen, Jarell Lucas, Isaiah Jacobsen, Beau Taylor, Garrett Beck, Steven Stoddard, Elijah Almanza, Braden Valentine, Ryan Robertson, Matt Gates, Jake Loveland, Ryan Douglas, Bronson Staley, Conor Christiansen, A.J. Edwards, Caden Kelley, Nate Berg, Devon Long, Ryan Bohr, Landyn Young, Tristan Gouker, Sam Case, Daniel Cordero, Josh Pratt, Ty Tanner, David Cordero, Conner Hessing, Gerrit Tamminga, Caleb Crum, Colton Potts, Ethan Hessing, Cameron Foster, Tommy Steele, Sam Nelson, Kevin Croft, Britton Davis, Justin Kozlowski, Anthony Garza, Braeden Maxwell, Maxwell Nead, Jaxon Summers, Daniel Juarez, Trevor VanGerpen, Xander Nawahine, Tristan VanGerpen, Garret Nordby, Jason Buss, and Henry Wolthuis focus their talents and passion to become a winning team, with each player making valuable contributions to their victory. Therefore, I, Mayor Tammy de Weerd, do proclaim December 18`", 2018 as Rocky .Mountain High SchooC FootbaffState CFLampions Day in the City of Meridian and call upon the community to join me in congratulating the Grizzlies on their remarkable athletic achievement and for representing Meridian so proudly,in the state tournament. Dated this 18'h day of December, 2018 Tammy de Wgtrd, Mayor Joe Borton, City Council President Luke Cavener, City Council Vice President Anne Little Roberts, City Council Genesis Milam, City Council Ty, Palmer, City Council Treg Bernt, City Council City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 7 A Project File Number: Item Title: Approve Minutes of December 4, 2018 Regular Meeting Agenda Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.A . Presenter: Estimated Time f or P resentation: Title of I tem - Approve M inutes of December 4, 2018 C ity C ouncil Regular M eeting C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Minutes Minutes 12/10/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 12/10/2018 - 8:01 A M Meridian City Council Meeting Agenda December 18, 2018 – Page 7 of 702 Meridian City Council December 4, 2018 Page 73 of 73 MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 9:27 P.M. (AUDIO R ORDING ON FILE OF THESE PROCEEDINGS) MA ORT Y DE WEERD DATE APPROVED ATTES AUGUs, Qo o� C. JAY CO S, CI LERK z �� woo W SEP►L ,� City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 7 B Project File Number: Item Title: Bicentennial Farm Subdivision No. 1 Water Main Easement Meeting Notes: Y, I TEM SHEET C ouncil Agenda I tem - 7.B . Presenter: Estimated Time f or P resentation: Title of I tem - B icentennial F arm S ubdivision No.1 Water M ain Easement C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate E asement E xhibit 12/13/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 12/13/2018 - 12:09 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 81 of 702 ADA COUNTY RECORDER Christopher D. Rich 2018-119253 BOISE IDAHO Pgs=5 VICTORIA BAILEY 12/19/2018 09:35 AM CITY OF MERIDIAN, IDAHO NO FEE Project Name (Subdivision): Bicentennial Farm Subdivision No. I water Nfain Easement Number: Identify this Easement by sequential number if Project contains more than one Water Main easement. ( See Instructions for additional information). WATER MAIN EASEMENT THIS Easement Agreement, made this _ & day of D GG - , 20 « between Toll ID 1, LLC ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free fight of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever, IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein, THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Version 03 26 18 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 8 3 o f 7 0 2 GRANTEE: CITY OF MERIDIAN STATE OF IDAHO, ) . ss. County of Ada ) 0¢p,T ED AUG` OpQ S�, V' 2 �y o. C-�►'[ E0IDof IAN- -1 LNo SEAL/ This record was acknowledged before me on l2-lg'1g (date) by Tammy de Weerd and C.Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. 0-b A CHARY � WAY it �j n� L��t COMMISSION #67390 Notary Signature (�11 NOTARY PUBLIC My Commission Expires: 3 STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 Sanitary Sewer Easement REV. 03/26/18 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 8 5 o f 7 0 2 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 8 6 o f 7 0 2 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 7 C Project File Number: Item Title: Bicentennial Farm Subdivision No. 1 Sanitary Sewer Easement Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.C. Presenter: Estimated Time f or P resentation: Title of I tem - B icentennial F arm S ubdivision No.1 S anitary Sewer E asement C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate E asement B ackup Material 12/13/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 12/13/2018 - 12:10 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 87 of 702 ADA COUNTY RECORDER Christopher D. Rich 2018-119252 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 12/19/2018 09:35 AM CITY OF MERIDIAN, IDAHO NO FEE Proieet Name (Subdivision): Bicentennial Farm Subdivision No. 1 Sanitary Sewer Easement Number: e5m_I Identify this Easement by sequential number if Project contains more than one sanitary sewer easement. ( See Instructions for additional information). SANITARY SEWER. )CASEMENT THIS Easement Agreement, made this [ S day of 12�eC , 20L between Toll ID 1, LLC ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. Sanitary Sewer Easement REV. 03/26/18 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 8 9 o f 7 0 2 GRANTEE: CITY OF MERIDIAN STATE OF IDAHO, ) . ss. County of Ada ) TED 2 C\ Cif of w -�►'1 E IDIAN� -4 �OAHO a- SEAL This record was acknowledged before me on 12.100 -Ig (date) by Tammy de Weerd and C.Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. CHARLENE WAY COMMISSION #67390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 ft ajil TU Notary Signature My Commission Expires: Sanitary Sewer Easement REV. 03/26/18 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 9 1 o f 7 0 2 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 9 2 o f 7 0 2 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 7 D Project File Number: H-2018-0134 Item Title: Modified Final Plat for Caven Ridge Estates West Subdivision NO. 1 Meeting Notes: By JUB Engineers, Located South of E. Victory Rd. and West of S. Standing Timber Way G✓ OPPBOVEO I TEM SHEET C ouncil Agenda I tem - 7.D. Presenter: Estimated Time f or P resentation: Title of I tem - M odified F inal P lat for C aven Ridge Estates West S ubdivision No. 1 (H-2018- 0134) by J UB E ngineers, Located S outh of E . Victory Rd. and West of S . S tanding T imber Way C lick Here for A pplication Materials C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S taff Report S taff Report 12/13/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 12/13/2018 - 12:13 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 93 of 702 Page 1 HEARING DATE: 12/18/2018 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 SUBJECT: H-2018-0134 Caven Ridge Estates West Sub. 1 LOCATION: South of E. Victory Rd. and west of S. Standing Timber Way, in the NW ¼ of Section 30, T.3N., R.1E. I. PROJECT DESCRIPTION Final plat modification to change the location of the micro-path from the location required with previous entitlements. II. SUMMARY OF REPORT A. Project Summary STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Description Details Page Acreage 7.74 Future Land Use Designation MDR (medium density residential) Existing/Proposed Land Use(s) In development process – approved for single-family homes Current Zoning R-8 Proposed Zoning NA History (previous approvals) H-2017-0156; H-2018-0045 Meridian City Council Meeting Agenda December 18, 2018 – Page 94 of 702 Page 2 B. Project Area Maps III. APPLICANT INFORMATION A. Applicant: Wendy Shrief, J-U-B Engineers, 250 S. Beechwood Ave., Ste. 201, Boise, ID 83709 B. Owner: New Cavanaugh, LLC, 3327 N. Eagle Rd., Ste. 110, Meridian, ID 83646 C. Representative: Same as Applicant Future Land Use Map Aerial Map Zoning Map Planned Development Map Meridian City Council Meeting Agenda December 18, 2018 – Page 95 of 702 Page 3 IV. STAFF ANALYSIS The final plat approval for Caven Ridge Estates West Subdivision No. 1 included a condition of approval (site specific #4c) for the plat to be revised to relocate the common lot with the pathway depicted between Lots 3 and 5, Block 1 to align with the pathway depicted on the south side of E. Sicily Dr. within Lot 6, Block 3 (either between Lots 7 and 8 or Lots 8 and 9, Block 1; and a condition of approval (site specific #5d) for the landscape plan to be revised to relocate the common lot with the pathway depicted between Lots 3 and 5, Block 1 to align with the pathway depicted on the south side of E. Sicily Dr. within Lot 6, Block 3 (either between Lots 7 and 8 or Lots 8 and 9, Block 1). See plat and landscape plan below in Section VI.A. The applicant proposes to modify this entitlement to shift the pathway on the north side of E. Sicily Dr. approximately 200’ to the east between Lots 3 and 5, Block 1 to align with the sidewalk on S. Natural Way. The pathway has already been constructed in this location along with the infrastructure and streets for the subdivision. Relocation of the pathway to the west would result in the shifting of 4 residential lots and relocation of previously constructed water and sewer services for those lots. Eight (8) cuts would also need to be made in the newly constructed street and sidewalks to relocate the services. Due to weather conditions, it’s unlikely the cut areas could be repaved until Spring. The purpose of the condition was so that the micro-path connections on the north and south sides of Sicily Dr. would align for a more direct and clear connection to the multi-use pathway. As proposed, the pathway on the north side of Sicily jogs approximately 200’ to the east. Although not ideal, it’s Staff’s opinion the location of the pathway as constructed meets the intent of the conditions of approval in providing a micro-path connection to the multi-use pathway along the Ridenbaugh Canal. Therefore, Staff is in support of the Applicant’s request. In the future, if improvements are constructed prior to obtaining the City Engineer’s signature on the final plat, the Applicant should take extra care in reviewing the conditions of approval prior to construction to ensure improvements are constructed as required. As an extra precaution, revised plans can be submitted for review and approval prior to submittal of the final plat for signature to ensure compliance with previous conditions of approval. V. DECISION A. Staff: Staff recommends approval of the proposed final plat modification as requested by the Applicant. Meridian City Council Meeting Agenda December 18, 2018 – Page 96 of 702 Page 4 VI. EXHIBITS A. Previously Approved Final Plat and Landscape Plan Meridian City Council Meeting Agenda December 18, 2018 – Page 97 of 702 Page 5 If plans were revised and pathway constructed as required, it would have looked like this: Meridian City Council Meeting Agenda December 18, 2018 – Page 98 of 702 Page 6 B. As-Built Landscape Plan (stamped date: 11/9/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 99 of 702 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 7 E Project File Number: H-2018-0105 Item Title: Findings of Fact, Conclusions of Law for Alturas Meeting Notes: By Travis Barney Alturas 1550 Tech Lane, LLC, Located at 1550 Tech Lane u✓ APPROVED I TEM SHEET C ouncil Agenda I tem - 7.E . Presenter: Estimated Time f or P resentation: Title of I tem - F indings of F act, C onclusions of L aw for Alturas (H-2018-0105) by T ravis B arney Alturas 1550 Tech L ane, L L C , L ocated at 1550 Tech L ane C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate F indings Findings/Orders 12/12/2018 E xhibit A E xhibit 12/13/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 12/12/2018 - 8:47 A M Meridian City Council Meeting Agenda December 18, 2018 – Page 100 of 702 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0105 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Rezone of 7.24 Acres of Land from the I-L to the C-G Zoning District, by Travis Barney, Alturas. Case No(s). H-2018-0105 For the City Council Hearing Date of: December 4, 2018 (Findings on December 18, 2018) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of December 4, 2018, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of December 4, 2018, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of December 4, 2018, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of December 4, 2018, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of December 4, 2018, incorporated by reference. The conditions are concluded to be Meridian City Council Meeting Agenda December 18, 2018 – Page 101 of 702 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0105 - 2 - reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for rezone is hereby approved per the provisions in the Staff Report for the hearing date of December 4, 2018, attached as Exhibit A, with the requirement of a development agreement. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of December 4, 2018 Meridian City Council Meeting Agenda December 18, 2018 – Page 102 of 702 Air By action of the City Council at its regular meeting held on the 8 day of Cel bei 2018. COUNCIL PRESIDENT JOE BORTON VOTED \e4 COUNCIL VICE PRESIDENT LUKE CAVENER VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER TY PALMER VOTED COUNCIL MEMBER TREG BERNT VOTED COUNCIL MEMBER GENESIS MILAM VOTED �� MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Attest: C ay Coles Civ Clerk Mayor Tammy r-eerd _nA?ED AUS GO v �cily or w E IDIAN, IDAHO SEAL / Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: Dated: I `Z City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0105 N I+LkrrA5 - 3 - EXHIBIT A Page 1 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT DATE: December 4, 2018 TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-489-0578 SUBJECT: H-2018-0105 Alturas PROPERTY LOCATION:777 1550 S. Tech Lane North side of W. Overland Rd., midway between S. Linder Rd. & S. Meridian Rd., in the SW ¼ of Section 13, T.3N., R.1W. I. PROJECT DESCRIPTION Rezone of 7.24 acres of land from the I-L to the C-G zoning district. II. SUMMARY OF REPORT A. Project Summary Details Page Acreage 7.24 Future Land Use Designation Commercial Existing Land Use Retail, office, church Proposed Land Use(s) Same Current Zoning I-L Proposed Zoning C-G Physical Features (waterways, hazards, flood plain, hillside) Kennedy Lateral runs across frontage of site History (previous approvals) CZC-00-012 (Western Electronics); CUP-01-009 (Treasure Valley Technical Center); A-2018-0089 (Consign) B. Community Metrics Details Page ACHD report (yes/no)  Requires ACHD Commission Action (yes/no) No No Access (Arterial/Collectors/State One (1) existing access via W. Overland Rd., arterial; and one 3 Meridian City Council Meeting Agenda December 18, 2018 – Page 104 of 702 Page 2 Details Page Hwy/Local)(Existing and Proposed) (1) existing access via S. Tech Ln., local private Stub Street/Interconnectivity/Cross Access Existing shared driveway access via W. Overland Rd. with the adjoining property to the east; no cross-access/ingress-egress easement exists. 3 Existing Arterial Sidewalks / Buffers Existing sidewalk along W. Overland Rd. & 55’ wide buffer; existing 30’ wide buffer along S. Tech Ln. – sidewalk exists to the north but not south of driveway Proposed Road Improvements None C. Project Area Maps Future Land Use Map Aerial Map Zoning Map Planned Development Meridian City Council Meeting Agenda December 18, 2018 – Page 105 of 702 Page 3 III. APPLICANT INFORMATION A. Applicant: Travis Barney, Alturas 1550 Tech Lane, LLC – 435 E. Shore Dr., Ste. 210, Eagle, ID 83616 B. Owner: Alturas 1550 Tech Lane, LLC - 435 E. Shore Dr., Ste. 210, Eagle, ID 83616 C. Representative: Hethe Clark, Spink Butler, LLP – 251 E. Front St./PO Box 639, Boise, ID 83701 IV. NOTICING A. Newspaper notification published on: September 28, 2018 (Commission); November 16, 2018 (City Council) B. Radius notice mailed to properties within 300 feet on: September 21, 2018 (Commission); November 13, 2018 (City Council) C. Applicant posted notice on site on: October 6, 2018 (Commission); November 13, 2018 (City Council) D. Next door posting: September 25, 2018 (Commission); November 13, 2018 (City Council) E. Neighborhood meeting date and number of attendees: August 28, 2018; 2 attendees V. STAFF ANALYSIS The Applicant requests approval of a rezone of 7.24 acres of land from the I-L to the C-G zoning district consistent with the Commercial FLUM designation for this property. The existing and continued use of the property for retail, office and church uses is listed as a principally permitted use in the proposed C-G district per UDC Table 11-2B-2, Allowed Uses in the Commercial Districts. No new development or redevelopment of the site is proposed at this time. This property is subject to the terms of the Planned Development (PD) (CUP-01-009) approved in 2001 for Treasure Valley Technical Center; the PD included a larger 33+/- acre property of which this property is a part. The PD allowed professional and sales offices, a daycare center, and community and neighborhood shopping center (i.e. retail) with approval of a conditional use permit, along with any allowed uses in the I-L zoning district; a conceptual development plan was included in the PD as shown in Exhibit C. The Applicant requests the terms of the PD to no longer apply to this property as a provision of the subject rezone application. At the direction of the City Attorney, Staff has included a provision in the Development Agreement for the terms of the PD to no longer apply as requested, rather than modifying the PD. (The entire PD approval can be viewed at: http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=45240&dbid=0 ) City services (i.e. sewer & water service, police & fire protection) are currently provided to this property. Due to the limited sanitary sewer capacity available to this property, all new proposed tenants should first obtain approval from the Public Work’s Department prior to leasing and occupying space within the building in accord with Comprehensive Plan goal #6.02.00, “Ensure that adequate public services are provided for existing and future residents and businesses.” There is an existing full access for this site via S. Tech Lane, a private local street; and an existing full access via W. Overland Rd., an arterial street, shared with the property to the east (#S1213438401, Intermountain Pet Hospital). The ingress access to this site via Overland is located on the adjacent property to the east, while their egress is located on this property; this is the sole access for the property to the east. Although the shared access physically exists and is being used by both parties, there is no ingress/egress easement currently in place. Note: There is a an existing cross-access easement (#2018-039112, #2018-039159) recorded between this property and the adjacent property to the east (#S1213438401); however, it’s conditioned upon the adjacent property granting a Meridian City Council Meeting Agenda December 18, 2018 – Page 106 of 702 Page 4 reciprocal cross-access easement to the subject property (which hasn’t been done) and does not include the east/west cross-access driveway further to the north that is depicted on the site plan submitted with the Certificate of Zoning Compliance for the parking lot reconfiguration. The current configuration of the access via Overland Rd. and parking lot design on both properties is not a safe design and creates traffic conflicts and unsafe conditions. The two property owners are currently working together on a redesign of the entrance to their properties and parking lots that will create a more safe access via Overland Rd. and circulation between both properties with a new cross- access driveway further to the north between the two properties. As part of the Certificate of Zoning Compliance approval for that project (#A-2018-0296, Intermountain Pet Hospital Parking Lot Expansion), the property owner was required to record a reciprocal cross-access/ingress-egress easement with the subject property owner. The UDC (11-3A-3) requires access to be taken from a local street when available and restricts access to collector and arterial streets; this standard applies when there is a new, expanded, or extended use or development of the property such as this where the zoning/use is changing from industrial to a more intense commercial zoning/use. Because this site has access via a local street (i.e. S. Tech Ln.), access would typically be restricted to that access and access via the arterial street (i.e. Overland Rd.) would be terminated, unless otherwise waived by City Council. Because there is no legal means of ingress to this property or egress for the adjoining property via Overland Rd., if the Applicant wishes to retain the access via Overland, staff recommends a reciprocal cross-access/ingress-egress easement is recorded with the adjacent property to the east prior to rezone ordinance approval as a provision of the proposed rezone in accord with UDC 11-3A-3, which requires cross-access easements to be granted to adjacent properties when access via a local street isn’t available; and Comprehensive Plan action item #3.06.02D, “Restrict private curb cuts and access points on collectors and arterial streets.”. In industrial districts, a minimum of one off-street parking space is required for every 2,000 square feet of gross floor area compared to one space for every 500 square feet in commercial districts, per UDC 11-3C-6B. A total of 222 off-street parking spaces currently exist on this site; however, the eastern portion of the parking lot is proposed to be reconfigured through a separate Certificate of Zoning Compliance application that is currently in process which will result in a reduction in parking to 215 spaces. Based on the square footage of the building (i.e. 106,000 square feet), a minimum of 212 spaces are required. The existing and proposed parking complies with the minimum UDC standards although Staff is concerned there will be adequate parking for the use(s); the Applicant should be mindful of the type of potential tenants and their parking needs to ensure adequate parking continues to be provided. Street buffers, landscaping and sidewalks exist on this site along W. Overland Rd. and S. Tech Ln. in accord with UDC Table 11-2B-3 and 11-3A-17, and Comprehensive Plan action item #3.06.02F, which requires appropriate landscaping and buffers along transportation corridors. There are two (2) existing loading docks/areas, one on the west and one on the east end of the building, facing W. Overland Rd. that the applicant wishes to continue using. Current design standards do not allow loading docks/areas to face an arterial street (i.e. Overland Rd.). However, because the loading docks/areas were lawfully constructed at the time, they are considered a nonconforming use and are allowed to remain and be used subject to the standards listed in UDC 11- 1B-4, Nonconforming Use. The City may require a Development Agreement (DA) in conjunction with a rezone pursuant to Idaho Code section 67-6511A. In order to ensure compliance with Staff’s recommendation associated with this application, staff recommends a DA is required with the provisions included in Exhibit VIII. Meridian City Council Meeting Agenda December 18, 2018 – Page 107 of 702 Page 5 VI. DECISION A. Staff: Staff recommends approval of the proposed rezone application with the requirement of a Development Agreement in accord with the Findings in Section IX per the provisions in Section VIII. B. Commission Recommendation to Council The Meridian Planning & Zoning Commission heard this item on October 18, and November 1, 2018. At the public hearing, the Commission moved to recommend approval of the subject RZ request. a. Summary of Commission Public Hearing: i. In favor: Hethe Clark, Spink Butler (Applicant’s Representative) ii. In opposition: None iii. Commenting: None iv. Written testimony: None v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Commission: i. In favor of the reconfiguration of the access for the site and the adjacent site to the east; ii. The loss of industrial zoned property. d. Commission Change(s) to Staff Recommendation: i. None e. Outstanding Issue(s) for City Council: i. None The Meridian City Council heard this item on December 4, 2018. At the public hearing, the Council approved the subject RZ request. a. Summary of City Council Public Hearing: i. In favor: Jeff Likes, Applicant’s Representative ii. In opposition: None iii. Commenting: None iv. Written testimony: Hethe Clark, Spink Butler (Applicant’s Representative) (in agreement with staff report) v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Council: i. Concern pertaining to limited sanitary sewer capacity and the need for approval from the Public Work’s Dept. for new users. d. Key Council Changes to Commission Recommendation i. None Meridian City Council Meeting Agenda December 18, 2018 – Page 108 of 702 Page 6 VII. EXHIBITS A. Legal Description & Exhibit Map Meridian City Council Meeting Agenda December 18, 2018 – Page 109 of 702 Page 7 Meridian City Council Meeting Agenda December 18, 2018 – Page 110 of 702 Page 8 B. ALTA-NSPS Land Title Survey Meridian City Council Meeting Agenda December 18, 2018 – Page 111 of 702 Page 9 Exhibit C: Conceptual Development Plan Approved with Planned Development (CUP-01- 009) Meridian City Council Meeting Agenda December 18, 2018 – Page 112 of 702 Page 10 VIII. CITY/AGENCY COMMENTS & CONDITIONS 1. PLANNING DIVISION A Development Agreement (DA) is required as a provision of rezone of this property. Prior to approval of the rezone ordinance, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of rezone ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting the rezone. The DA shall, at minimum, incorporate the following provisions: a. Due to the limited sanitary sewer capacity available to this property, all new proposed tenants shall first obtain approval from the Public Work’s Department prior to leasing and occupying space within the building. b. The subject property is no longer subject to the conditions of the previously approved Planned Development for this site (CUP-01-009, Treasure Valley Technical Center). c. The loading docks/areas on the east and west ends of the structure are considered a nonconforming use; as such, they’re allowed to remain and be used subject to the standards listed in UDC 11-1B-4, Nonconforming Use. d. A reciprocal cross-access/ingress-egress easement shall be recorded with the adjacent property to the east (#S1213438401, Intermountain Pet Hospital) prior to rezone ordinance approval for shared access of the existing driveway via W. Overland Rd. in accord with UDC 11-3A-3A.2. This provision has been satisfied. 2. DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=155933&dbid=0 3. IDAHO TRANSPORTATION DEPARTMENT (ITD) http://weblink.meridiancity.org/weblink8/0/doc/156213/Page1.aspx 4. NAMPA & MERIDIAN IRRIGATION DISTRICT NMID will not require a Land Use Change Application be filed for review nor have any further comments on this application – per Greg Curtis’ email on October 15, 2018 Meridian City Council Meeting Agenda December 18, 2018 – Page 113 of 702 Page 11 IX. FINDINGS 1. REZONE (UDC 11-5B-3E) Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant a rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The City Council finds that the proposed map amendment to the C-G zoning district is consistent with the existing use and Comprehensive Plan FLUM designation of Commercial for this site. (See section V above for more information.) b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that the proposed map amendment to the C-G zoning district is consistent with the purpose statement of the commercial district per UDC 11-2B-1. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed zoning amendment should not be detrimental to the public health, safety, or welfare. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The City Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). This finding is not applicable as the request is for a rezone, not annexation. Meridian City Council Meeting Agenda December 18, 2018 – Page 114 of 702 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 7 F Project File Number: H-2017-0142 Item Title: Findings of Fact, Conclusions of Law for Summertown Subdivision Meeting Notes: By 745 W. Ustick, LLC, Located at 745 W. Ustick Road I TEM SHEET C ouncil Agenda I tem - 7.F. Presenter: Estimated Time f or P resentation: Title of I tem - F indings of F act, C onclusions of L aw for S ummertown S ubdivision (H-2017- 0142) by 745 W. Ustick, L L C, L ocated at 745 W. Ustick Rd. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate F indings Findings/Orders 12/14/2018 E xhibit A E xhibit 12/14/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 12/14/2018 - 12:33 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 115 of 702 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Annexation and Zoning of 15.13 acres of land with an TN-R Zoning Designation, by Phoenix Commercial Construction, LLC. Case No(s). H-2017-0142 For the City Council Hearing Date of: April 24, May 15, November 7, and December 4, 2018 (Findings on December 18, 2018) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of April 24, 2018, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of April 24, 2018, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of April 24, 2018, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of April 24, 2018, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). [H-2017-0142] - 1 - Meridian City Council Meeting Agenda December 18, 2018 – Page 116 of 702 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of April 24, 2018, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for annexation and zoning is hereby approved per the conditions of approval in the Staff Report for the hearing date of April 24, 2018, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of April 24, 2018 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). [H-2017-0142] - 2 - Meridian City Council Meeting Agenda December 18, 2018 – Page 117 of 702 By action of the City Council at its regular meeting held on the day of �ece-rnkDer , 2018. COUNCIL PRESIDENT JOE BORTON VOTED COUNCIL VICE PRESIDENT LUKE CAVENER VOTED A COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER TY PALMER VOTED — COUNCIL MEMBER TREG BERNT VOTED COUNCIL MEMBER GENESIS MILAM VOTED 11 MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Mayor Tammy eerd Attest: 11ow__ .-V&i1 G 0 2 (uv of/ Alz w E IDIAN* C.J y Cdles 4 cAHo Ci Clerk SEAL, Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: euib Dated City Clerk's Office i CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). [H-2017-0142] rJ' U V-nMeY' Y Or) - 3 - EXHIBIT A STAFF REPORT Hearing Date: April 24, 2018 TO: Mayor & City Council FROM: Bill Parsons, Planning Supervisor (208) 884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2017-0142 – Summertown – AZ 1. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, 745 W. Ustick, LLC, has submitted an application for annexation and zoning (AZ) of 15.13 acres of land with a TN-R zoning district. A concept plan, landscape plan and elevations have been submitted with the annexation request that depicts a 272-unit multi-family development and nine (9) single family residential lots. After the Planning and Zoning Commission hearing on March 15, it has come to staff’s attention that there is a property boundary dispute between the subject property and the property to the east. A portion of the property to be annexed was not included in the annexation request. Annexing the property as is would create what is commonly known as a spite strip, or a portion of a parcel that is within two separate jurisdictions. 2. SUMMARY RECOMMENDATION Staff recommends approval of the proposed AZ application with the requirement of a Development Agreement that includes the provisions noted in Exhibit B of the staff report, based on the Findings of Fact and Conclusions of Law in Exhibit D. The Meridian Planning & Zoning Commission heard these items on December 7, 2017, December 21, 2017, January 4, 2018, February 15, 2018 and March 15, 2018. At the public hearings, the Commission moved to recommend approval of the subject Annexation and Zoning request. a. Summary of Commission Public Hearing: i. In favor: Kent Brown (Applicant’s Representative), Adam Garcia, Devan Robinette, Joe Simunich ii. In opposition: Vida Ballard, iii. Commenting: Vida Ballard, Bill Jackson, Katherine Garcia, Tyler Moss, Adam Garcia, Kent Brown, Devan Robinette, Tamara Haron, iv. Written testimony: Bethany Dewitt, Carrie Hovey, Dan Adams, Diane Ryssel, Kira Bishop-Loya, Lance Mertz, Lin Pyles, Mari Jo Hessler, Rosemary Taylor, Ryan Kruger, Susan Littlefield, Tyler moss v. Staff presenting application: Josh Beach vi. Other staff commenting on application: Bill Parsons b. Key issue(s) of Public Testimony: i. The large number of apartments being constructed in the area ii. Traffic congestion in the area currently c. Key Issues of Discussion by Commission: i. Why the proposal change from senior housing, commercial and multifamily to just multifamily? Page | 1 Meridian City Council Meeting Agenda December 18, 2018 – Page 119 of 702 EXHIBIT A ii. Are four-story building appropriate for the parcel in relation to Ustick and existing single-family homes? iii. Is the transition to the existing single-family homes appropriate? d. Commission Change(s) to Staff Recommendation: i. Modify condition 1.1.1d to read as follows: Prior to the Commission hearing, the applicant shall provide greater detail with further development to ensure that the architecture complies with the Architectural Standards Manual. The property shall be subdivided prior to receipt of any building permits for the project. ii. Modify condition 1.1.1G(1) to read as follows: The northern access to Venable shall be utilized as an emergency access only. iii. Eliminate condition 1.1.1(G)7. e. Outstanding Issue(s) for City Council: i. Property boundary dispute. See description above. The Meridian City Council heard this item on April 24, May 15, November 7, and December 4, 2018. At the December 4, 2018 public hearing, the Council approved the subject AZ request. a. Summary of City Council Public Hearing: i. In favor: Shannon Robnett, Joe Simunich (neutral) ii. In opposition: Dawna Ray McNair, Susan and James Littlefield, Dianne Ryssel, Igor Osipchuk, Karen Beaudin, Tyler Moss, Justin Chase, Amy and Jeffrey Lay, Brad Bower iii. Commenting: Etta Hill, Catherine Garcia and Shannon Robnett, John Carver, Doug Taylor, David Ledford, Jennifer Kettle, Tammy and Mike Emerich, Richard Garcia, Eva Bailey, Charlie Sobolewski, Dan Thompson, Justin Lucas and Tamara Heron iv. Written testimony: Amy Kernin, Karen Beaudin, Diane Ryssel, Bill Cassinelli, Tyler Moss, Susan Littlefield, Calvin and Andrea Tilley, Chris Williams, Darrin Raskopf, Jesus Guevara Jr., Kelli Dalley, Kristen Swafford, Lance Mertz, Leslie Bolton, Mari Jo Hessler, Rosemary Taylor, Ryan Kuger, and Genesis Milam v. Staff presenting application: Josh Beach and Bill Parsons vi. Other staff commenting on application: Bill Nary, Bill Parsons and Caleb Hood b. Key issue(s) of Public Testimony: i. Cut-through traffic and traffic congestion. ii. Overcrowded schools and construction of a new elementary school north of Ustick Road, west side of Settlers Park. iii. Scale, bulk and design of the proposed development and transition to adjacent developments. iv. Vandalism to the existing amenities in the Crossfield Subdivision. v. Affordable housing choices in the city. vi. ACHD’s conditions of approval for the development and the timeframes in which they are reviewed and approved for the proposed development. c. Key Issues of Discussion by Council: i. Property boundary dispute between the subject property and the parcel on the east boundary; creation of a spite strip. ii. Annexing the property prior to completing the rezone and boundary adjustment in the County. iii. Density of the proposed project. iv. Enrollment of students in nearby schools. v. Traffic calming measures to mitigate impacts to the surrounding developments. d. Key Council Changes to Staff/Commission Recommendation i. Council removed DA provisions 1.1.1d, e and g.1. Page | 2 Meridian City Council Meeting Agenda December 18, 2018 – Page 120 of 702 EXHIBIT A ii. Council added two (2) new DA provisions requiring the applicant to comply with all ACHD conditions of approval required at the time of CZC approval and required speed cushions in W. Sedgewick Dr. and W. Indian Rocks St., if approved by ACHD, Meridian Fire Department and surrounding neighborhoods. 3. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve of File Number H- 2017-0142 as presented in staff report for the hearing date of April 24, 2018 with the following modifications: (Add any proposed modifications.) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0142 as presented in staff report for the hearing date of April 24, 2018 for the following reasons: (You should state specific reason(s) for denial.) Continuance I move to continue File Numbers H-2017-0142 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) 4. APPLICATION AND PROPERTY FACTS a. Site Address/Location: 745 W. Ustick Road (Parcel # S1201121103) The site is located in the NE ¼ of Section 1, Township 3N., Range 1W. b. Owner/Applicant: Ruby E. Ward 745 W. Ustick Road Meridian, ID 83646 c. Representative: Devan Robnett, Phoenix Commercial Construction, LLC 1307 N. 39th Street Suite 102 Nampa, ID 83687 d. Applicant's Request: Please see applicant’s narrative for this information. 5. PROCESS FACTS a. The subject application is for annexation and zoning. A public hearing is required before the Planning and Zoning Commission and City Council on this matter, consistent with Meridian City Code Title 11, Chapter 5. b. Newspaper notifications published on: January 26, 2018 c. Radius notices mailed to properties within 300 feet on: January 19, 2018 d. Applicant posted notice on site by: January 29, 2018 6. LAND USE a. Existing Land Use(s): The subject property consists of a rural residence and several outbuildings; zoned RUT in Ada County. b. Description of Character of Surrounding Area and Adjacent Land Uses and Zoning: Page | 3 Meridian City Council Meeting Agenda December 18, 2018 – Page 121 of 702 EXHIBIT A 1. North: Commercial property, zoned C-N 2. East: Commercial property, zoned C-2; and agricultural land, zoned RUT 3. South: Single family residential property in the Vallin Court Subdivision, zoned R-8 4. West: Single family residential homes and the Crossfield Apartments in the Crossfield Subdivision, zoned TN-R and R-8. c. History of Previous Actions: None d. Utilities: 1. Public Works: Location of sewer: A sewer main intended to provide service to the subject parcel currently exists to the south in N. Ridgebury Avenue. Location of water: Water mains intended to provide service to the subject site currently exists in W. Ustick Road and in N. Ridgebury Avenue. Issues or concerns: Applicant shall be required to make water connections with each of the available sources, as well as install a 12-inch diameter water mainline in N. Venable Lane. e. Physical Features: 1. Canals/Ditches Irrigation: Staff is unaware of any canals/ditches that may exist on the site. 2. Hazards: Staff is unaware of any hazards that may exist on the site. 3. Flood Plain: This property is not within the floodplain overlay district. 7. COMPREHENSIVE PLAN POLICIES AND GOALS This property is currently designated “Mixed Use – Community” (MU-C) with a Neighborhood Center (N.C.) overlay on the Comprehensive Plan Future Land Use Map. In these areas the City seeks a centralized, pedestrian-oriented, identifiable and day-to-day, service-oriented focal point for neighborhood scale development. Neighborhood Centers should serve as public transit locations for future park-and-ride lots, bus stops, shuttle bus stops or other alternative modes of transportation. Neighborhood Center developments are encouraged to be designed according to the conceptual neighborhood center plan. The grid street pattern within the neighborhood allows traffic to disperse, eases congestion, slows traffic, and is safer for residents. In addition to the items listed for the MU-C designation, the following items will be used in reviewing development applications in all MU-C areas with an N.C. overlay: • Four specific design elements should be incorporated into a Neighborhood Center development: a) street connectivity, b) open space, c) pathways, and d) residential density that is eight dwelling units per acre or more. • Most blocks should be no more than 500’ to 600’, similar to Old Town and Heritage Commons; larger blocks are allowed along arterial streets. • Reduced travel lane widths are encouraged. • The design should provide an interconnected circulation pattern that is convenient for automobiles, pedestrians, and transit. • The centers should offer an internal circulation system that connects with adjacent neighborhoods and regional pathways, connecting to and integrated with the larger street and pathway system. Page | 4 Meridian City Council Meeting Agenda December 18, 2018 – Page 122 of 702 EXHIBIT A • Developments should provide neighborhood accessible commercial services that do not force residents onto arterial streets. • Developments should provide a variety of housing choices and types. • Housing within developments should be arranged in a radiating pattern of lessening densities from the core. • Alleys and roadways should be used to transition from dissimilar land uses, or residential densities. The applicant is proposing a mix of multi-family and single-family residential uses at an overall gross density of 18.57 dwelling units per acre, which is slightly above the density of 3 to 15 dwelling units desired in the MU-C designation. Most of the density is in the form of the multi-family development. Staff believes that interconnectivity between this development and the development to west could be enhanced if the applicant would align the intersections at W. Stanhope and the driveway constructed with the Crossfield Apartment complex to the west. There is not a small-scale commercial/entertainment/office component planned for the site as detailed in the NC designation, only a mix of residential. However, there is commercial property zoned C-C and C-N across the street on the north side of Ustick Road, which should provide the commercial component of the NC designated area. It is important to note that when the apartments to west came through as part of a rezone application, staff contemplated a commercial component as part of this property which provided a justification to allow additional residential units to the west. A commercial component is not proposed as part of this application. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed development (staff analysis in italics below policy): • “Require all new and reconstructed parking lots to provide landscaping in internal islands and along streets.” (2.01.04B) Landscaping is proposed within planter islands in the parking areas on this site as shown on the landscape plan attached in Exhibit A.4. • “Restrict curb cuts and access points on collectors and arterial streets.” (3.06.02D) Direct lot access is not proposed to W. Ustick Road, an arterial street. The concept plan depicts 3 access points N. Venable Lane which is designated as a residential collector on ACHD’s Master Street Map. If the applicant would align the northern driveway with the adjacent apartment complex to the west and the public street with W. Stanhope to the west, staff finds the applicant could eliminate the middle access to N. Venable Lane. • “Require appropriate landscape and street buffers along transportation corridors (setback, vegetation, low walls, berms, etc.).” (3.06.02F) Ustick Road is designated as an arterial roadway and Venable Ave is classified as a collector roadway. By City Ordinance, a 25-foot wide landscape buffer is required adjacent to Ustick Road and a 20-foot wide landscape buffer is required along Venable Ave. The landscape buffers must deigned in Accord with UDC 11-3B-7C and Table 11-2D-6. • “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) This parcel is contiguous to the city. Sanitary sewer and water are available to this parcel. Page | 5 Meridian City Council Meeting Agenda December 18, 2018 – Page 123 of 702 EXHIBIT A • “Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets).” (3.03.020) The applicant has provided a conceptual street design for this development and the adjacent County properties. The proposed concept plan depicts the extension of N. Ridgebury Ave. and the extension of W. Stanhope Street that will stub to the east. Further, the applicant has demonstrated how the adjacent County properties could develop without the need for an additional stub street. Since there is an adjacent County parcel to the east, commercially zoned, staff recommends that the applicant grant that parcel cross access so that property has access to Venable Lane in the future (see exhibit A.3). • “Evaluate comprehensive impact of growth in all land use decisions (e.g., traffic impacts, school enrollment, parks, etc).” (3.01.01B) Staff recognizes the proposed development will impact traffic, schools and parks in the area. • “Locate small-scale neighborhood commercial areas within planned residential developments as part of the development plan.” (3.05.01E) The proposed development does not have a commercial component as anticipated by MU-C designated areas. However, there are adjacent commercial uses to the north that can provide small scale neighborhood uses to support the proposed development. Additional employment in the area is unknown until actual uses develop in the area. • “Require new urban density subdivisions which abut or are proximal to existing low density residential land uses to provide landscaped screening or transitional densities with larger, more comparable lot sizes to buffer the interface between urban level densities and rural residential densities.” (3.05.02F) The applicant is proposing to provide a block of residential lots along the south boundary to provide transitional zoning to the adjacent residential lots. However, as designed the applicant is proposing to construct four-story structures that may not provide an appropriate transition between the County residents and the adjacent single family homes. Staff recommends that the applicant construct apartment buildings that are two stories along Venable Lane and Ustick Road to provide a transition to the adjacent uses. The internal buildings should not exceed three stories in height. • “Develop incentives for high-density development along major transportation corridors to support public transportation system.” (3.06.02G) In the future Ustick Road will be a mobility corridor. The applicant should coordinate with VRT to see if a future bus stop is desired in this location. • “Coordinate with ACHD, ITD, COMPASS, and other agencies to determine future infrastructure plans, transportation corridors, highway alignments, etc. and allow only compatible adjacent land uses, appropriate site designs and traffic patterns.” (3.06.02H) ACHD, ITD and COMPASS have provided comments on the subject application. Please review the public record for this information. • “Provide housing options close to employment and shopping centers.” (3.07.02D) The proposed development is near some employment and vacant commercial property that may develop with uses that could provide other employment. • “Locate high-density development, where possible, near open space corridors or other permanent major open space and park facilities, Old Town, and near major access thoroughfares.” (3.07.02L) Page | 6 Meridian City Council Meeting Agenda December 18, 2018 – Page 124 of 702 EXHIBIT A The proposed development is near Settlers Park and Ustick Road is slated for widening this year from two lanes to five lanes. • “Provide for a wide diversity of housing types (single-family and multi-family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development.” (3.07.03B) The proposed multi-family residential development will contribute to the variety of housing types available within this part of the City. • “Require open space areas within all development.” (6.01.01A) The proposed development is required to comply with the minimum common open space design standards listed in UDC 11-4-3-27C for multi-family developments as well as the qualified open space standards listed in 11-3G-3 for residential developments. As designed the single family portion of the development doesn’t appear to have access to the amenities or open space proposed for the multi-family residences. Per the mixed-use standards above, opens space and interconnectivity is encouraged. At the hearing, the applicant should clarify if the residents of the single family portion of the development will have access to the open space and amenities proposed for the multi-family development. In accord with the above policies and for the above-stated reasons/recommendations, staff finds the proposed use is appropriate in this location. 8. UNIFIED DEVELOPMENT CODE A. Purpose Statement of Zone: The purpose of the TN-R district is to provide for a variety of residential land uses including attached and detached single-family residential, duplex, townhouse, and multi-family. A TN-R district includes open spaces and promotes pedestrian activity through well designed and varied streetscapes that also provide for the safe and efficient movement of vehicular traffic. Most dwelling units should be accessed from alleys. The minimum density is six (6) units per acre. Density should decrease away from the center and closer to conventional residential districts. The TN-R district should be generally located adjacent to a TN-C district, along a transit corridor, or within a mixed use neighborhood. For the purposes of this title, the term residential district shall also include the traditional neighborhood residential district. B. Schedule of Use: Unified Development Code (UDC) 11-2D-2 lists the permitted, accessory, and conditional uses in the TN-R zoning district. The proposed multi-family and single-family detached dwellings are listed as principal permitted uses in the proposed TN-R zoning district. C. Dimensional Standards: Development of the site shall comply with the dimensional standards listed in UDC Table 11-2D-2 for the proposed TN-R zoning district. D. Landscaping: Street buffer landscaping shall be installed in accordance with the standards listed in UDC 11-3B-7C and Table 11-2D-6. E. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for multi- family and single family detached dwellings. F. Structure and Site Design Standards: Development of this site must comply with the design standards in accord with UDC 11-3A-19 and the guidelines listed in the Architectural Standards Manual (ASM). G. The site must comply with the multi-family specific use standards set forth in UDC 11-4-3-27. H. The site must comply with the subdivision standards set forth in UDC 11-6C-3. Page | 7 Meridian City Council Meeting Agenda December 18, 2018 – Page 125 of 702 EXHIBIT A I. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for multi- family and single family dwellings. 9. ANALYSIS Analysis of Facts Leading to Staff Recommendation: 1. AZ: The applicant requests annexation and zoning of 15.13 acres of land with the TN-R zoning district, generally consistent with the MU-C land use designation. The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be annexed. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of annexation with the conditions included in Exhibit B. Site Plan: The applicant has provided a concept plan, that depicts a 272-unit multi-family consisting of ten (10) multi-family structures (three and four stories in height), a clubhouse and nine (9) single family residential lots on approximately 15 acres of land as required by UDC 11- 5B-3C(3). On the submitted concept plan the applicant has provided the open space calculations and depicted the amenities that are proposed for the future development. This information is provided below. In general, staff is supportive of the submitted concept plan. Because the multi-family use is a principally permitted use and only requires CZC and DES approval upon annexation of the property, staff is recommending that the applicant modify the concept plan as follows: 1. Align the northern and southern access with the accesses on the west side of N. Venable Lane; remove the center access driveway. 2. Venable Lane should be constructed as a complete residential collector street with the first phase of development. 3. The applicant should comply with the open space and site amenities as depicted on the submitted concept plan. Further, the site should comply with the common open space and site amenity standards specified in UDC 11-3G and UDC 11-4-3-27. 4. Cross access should be granted to the Ada County parcel #S1201120651. Cross access will not be required if the property annexes into the City with a residential district. 5. The applicant has indicated that the multi-family portion of the site is the first phase of development. The applicant has been informed that the property must be further subdivided in order to create the single family lots along the southern boundary. Staff recommends a DA provision the applicant record a final plat prior to the issuance of the first occupancy permit. Future subdivision should comply with the subdivision standards set forth in UDC 11-6C-3. 6. The applicant should clarify at the public hearing if the single family residences will have access to the amenities and open space proposed for the multi-family portion of the development in accord with the mixed-use standards. 7. To provide an appropriate transition to the adjacent Ada County parcels and the single family residences, no multi-family structure should exceed three stories in height and the multi-family buildings that front along public streets shall not exceed two stories in height. Further, the proposed garage structure along the south boundary of the multi-family Page | 8 Meridian City Council Meeting Agenda December 18, 2018 – Page 126 of 702 EXHIBIT A portion of the site shall be broken up into multiple structures to break-up the monotonous appearance of structure. Landscaping: A landscape plan was submitted with the application that shows approximately 3.114 acres of open space, or approximately 22.5% of the site. This area includes several areas of open space that are larger than 50 feet by 100 feet as well as half of the landscape buffer along Ustick Road. The applicant is required to comply with the open space requirements in both UDC 11-3-G-3 and 11-4-3-27. Amenities: The amenities included in the project include a pool, two (2) play structures, a clubhouse, an outdoor patio, dog park and water feature. The applicant is required to comply with the open space requirements in both UDC 11-3-G-3 and 11-4-3-27. The open space and amenities for the multi-family portion of the property shall be for the use of the multi-family development as well as the single family homes. Connectivity: The applicant provided an exhibit showing how future connectivity in the area. With that exhibit, staff is supportive of the single-stub street to the property to the west with the caveat that the commercial business near the northeast corner of the property be provided a cross- access if that property is to be used for a commercial use if/when the property annexes into the City. Dimensional Standards: The TN-R zoning requested by the applicant requires specific lot sizes and design elements not typically required by other zoning designations. The applicant is advised to review section 11-2D-6 of the UDC and to ensure that any proposed development conforms to this section. Future development of this site should comply with the dimensional standards set forth in UDC 11-2D-6. Parking: The conceptual site plan indicates that there will be a total of 544 parking stalls which is a ratio of 2 parking stalls per unit. Since this development is located adjacent to a collector and arterial roads which does not allow for on-street parking, the applicant has provide more parking than what is required by City ordinance. Staff is supportive of the proposed parking shown on the concept plan. The applicant is also required to provide one (1) bicycle parking stall for every 25 proposed parking stalls. On the submitted site plan the applicant has dispersed bike racks throughout the proposed concept plan. The applicant will also need to meet any requirements for ADA stalls as dictated by the International Building Code. Bile parking on the site must comply with the standards set forth in UDC 11-3C-5C and 11-3C-6G. Building Elevations: The multi-family structures within the proposed development that are visible from the street or abutting properties are required to comply with the design review standards set forth in UDC 11-3A-19 and the guidelines contained in the Architectural Standards Manual. Building materials for the proposed structures were not provided. Prior to the Commission hearing, the applicant shall provide greater detail with further development to ensure that the architecture complies with the Architectural Standards Manual. Staff is not supportive of the approved elevations for several reasons including the proposed height, and the 12-plex structures do not appear to have the required 80 square foot of private open space. At the time of this staff report staff had not yet received carport elevations. In summary staff finds the proposed project complies with the future land use map and applicable policies of the Comprehensive Plan and the UDC with the conditions of approval listed in Exhibit B. Based on the aforementioned analysis, staff recommends approval of the subject application. 10. EXHIBITS Page | 9 Meridian City Council Meeting Agenda December 18, 2018 – Page 127 of 702 EXHIBIT A A. Drawings 1. Vicinity Map 2. Proposed Concept Plan (dated: 10/26/2018) 3. Conceptual Street Layout 4. Proposed Elevations (NOT APPROVED dated: 10/26/2018) B. Conditions of Approval 1. Planning Division 2. Public Works Department 3. Fire Department 4. Police Department 5. Parks Department 6. Republic Services 7. Ada County Highway District 8. Idaho Transportation Department 9. West Ada School District 10. COMPASS C. Legal Description and Exhibit Map D. Required Findings from Unified Development Code Page | 10 Meridian City Council Meeting Agenda December 18, 2018 – Page 128 of 702 EXHIBIT A A. Drawings 1. Vicinity/Zoning Map Page | 11 Meridian City Council Meeting Agenda December 18, 2018 – Page 129 of 702 EXHIBIT A 2. Proposed Concept Plan (dated: 10/26/2018) Page | 12 Meridian City Council Meeting Agenda December 18, 2018 – Page 130 of 702 EXHIBIT A Page | 13 Meridian City Council Meeting Agenda December 18, 2018 – Page 131 of 702 EXHIBIT A 3. Proposed Conceptual Road Layout Page | 14 Meridian City Council Meeting Agenda December 18, 2018 – Page 132 of 702 EXHIBIT A 4. Proposed Elevations (Not Approveddated: 10/26/2018) Page | 15 Meridian City Council Meeting Agenda December 18, 2018 – Page 133 of 702 EXHIBIT A Page | 16 Meridian City Council Meeting Agenda December 18, 2018 – Page 134 of 702 EXHIBIT A B. Conditions of Approval 1. PLANNING DIVISION 1.1.1 A Development Agreement (DA) is required as a provision of annexation and zoning of this property. Prior to annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of ordinance adoption, and the developer. A Certificate of Zoning Compliance application will not be accepted until the ordinance and development agreement are recorded. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting annexation, approved by City Council and recorded. The DA shall, at minimum, incorporate the following provisions: a. Future development of the site shall be consistent with the design standards listed in UDC 11- 3A-19 and the guidelines in the City of Meridian Architectural Standards Manual (or any updated versions thereof). b. Future development of this site shall be generally consistent with the conceptual site plan and landscape plans depicted in Exhibit A and the revisions noted in the staff report. c. The project shall comply with all of the standards of the TN-R zoning district as set forth in 11-2D-6. d. Prior to the Commission hearing, the applicant shall provide greater detail with further development to ensure that the architecture complies with the Architectural Standards Manual. The property shall be subdivided prior to receipt of any building permits for the project. e. Prior to the Planning and Zoning Commission the applicant shall provide conceptual elevations for carports. d. If the properties to the east of the subject property develop as commercial uses, the applicant shall provide a cross access between the properties. e. The site plan shall be revised as follows: 1. Align the northern and southern access with the accesses on the west side of N. Venable Lane; remove the center access driveway. The northern access to Venable shall be utilized as an emergency access only. 2. Venable Lane shall be constructed as a complete residential collector street with the first phase of development. 3. The applicant shall comply with the open space and site amenities as depicted on the submitted concept plan. Further, the site shall comply with the common open space and site amenity standards specified in UDC 11-3G and UDC 11-4-3-27. 4. Cross access shall be granted to the Ada County parcel #S1201120651. Cross access will not be required if the property annexes into the City with a residential district. 5. The applicant has indicated that the multi-family portion of the site is the first phase of development. The applicant has been informed that the property must be further subdivided in order to create the single family lots along the southern boundary. The applicant shall record a final plat prior to the issuance of the first multi-family occupancy permit. Future subdivision shall comply with the subdivision standards set forth in UDC 11-6C-3. Page | 17 Meridian City Council Meeting Agenda December 18, 2018 – Page 135 of 702 EXHIBIT A 6. The applicant should clarify at the public hearing if the Future single family residences shall have access to the amenities and open space proposed for the multi-family portion of the development in accord with the mixed-use standards. 7. To provide an appropriate transition to the adjacent Ada County parcels and the single family residences, no multi-family structure should exceed three stories in height and the multi-family buildings that front along public streets shall not exceed two stories in height. Further, the proposed garage structure along the south boundary of the multi-family portion of the site shall be broken up into multiple structures to break-up the monotonous appearance of structure. f. Any future development of the site must comply with the City of Meridian ordinances in effect at the time of development. g. Direct access to W. Ustick Road is prohibited. h. The site shall develop with a multi-family development and shall comply with the specific use standards as set forth in the UDC 11-4-3-27. i. The applicant shall construct speed cushions within W. Sedgewick Dr. and W. Indian Rocks St. if approved by ACHD, Meridian Fire Department and the surrounding neighborhoods. j. The applicant shall comply with all ACHD conditions of approval required at the time of CZC approval. 2. PUBLIC WORKS DEPARTMENT 2.1.1 Applicant shall be required to make water connections with each of the available sources, as well as install a 12-inch diameter water mainline in N. Venable Lane. 2.1.2 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.1.3 Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 2.1.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 2.1.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC Page | 18 Meridian City Council Meeting Agenda December 18, 2018 – Page 136 of 702 EXHIBIT A 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.1.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9-4-8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.1.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9-4-8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.1.9 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.1.10 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.1.11 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.1.12 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.1.13 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.1.14 All grading of the site shall be performed in conformance with MCC 11-1-4B 2.1.15 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.1.16 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.1.17 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.1.18 Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 2.1.19 The City of Meridian requires that the owner post to the City a Warranty Surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash Page | 19 Meridian City Council Meeting Agenda December 18, 2018 – Page 137 of 702 EXHIBIT A deposit or bond. Please contact Land Development Service for more information at 887-2211. 3. FIRE DEPARTMENT 3.1 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’ outside, per International Fire Code Section 503.2.4. 3.2 All common driveways shall be straight or have a turning radius of 28’ inside and 48’ outside and have a clear driving surface of 20’ in width capable of supporting an imposed weight of 75,000 GVW, per International Fire Code Section 503.2. 3.3 Private Alleys and Fire Lanes shall have a 20’ wide improved surface capable of supporting an imposed load of 75,000 lbs. All roadways shall be marked in accordance with Appendix D Section D103.6 Signs. 3.4 Commercial and office occupancies will require a fire-flow consistent with International Fire Code Appendix B to service the proposed project. Fire hydrants shall be placed per Appendix C. 4. POLICE DEPARTMENT 4.1 The Police Department has no concerns related to this application. 5. PARKS DEPARTMENT 5.1 The Parks Department has no concerns related to this application. 6. REPUBLIC SERVICES 6.1 Republic Services has no comment on this application, Page | 20 Meridian City Council Meeting Agenda December 18, 2018 – Page 138 of 702 EXHIBIT A 7. ADA COUNTY HIGHWAY DISTRICT Page | 21 Meridian City Council Meeting Agenda December 18, 2018 – Page 139 of 702 EXHIBIT A Page | 22 Meridian City Council Meeting Agenda December 18, 2018 – Page 140 of 702 EXHIBIT A 8. IDAHO DEPARTMENT OF TRANSPORTATION Page | 23 Meridian City Council Meeting Agenda December 18, 2018 – Page 141 of 702 EXHIBIT A 9. WEST ADA SCHOOL DISTRICT Page | 24 Meridian City Council Meeting Agenda December 18, 2018 – Page 142 of 702 EXHIBIT A 10. COMPASS Page | 25 Meridian City Council Meeting Agenda December 18, 2018 – Page 143 of 702 EXHIBIT A C. Legal Description and Exhibit Map Page | 26 Meridian City Council Meeting Agenda December 18, 2018 – Page 144 of 702 EXHIBIT A Page | 27 Meridian City Council Meeting Agenda December 18, 2018 – Page 145 of 702 EXHIBIT A D. Required Findings from Unified Development Code 1. Annexation & Zoning Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Council finds the proposed annexation to TN-R is consistent with the proposed MU- C future land use designation. b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Council finds that the proposed map amendment to the TN-R zoning district is consistent with the purpose statement of the traditional neighborhood residential district and the proposed uses will provide a needed service to area residents. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Council finds that the proposed zoning amendment will not be detrimental to the public health, safety, or welfare if the applicant complies with conditions outlined in this report. However, the Council considered all oral or written testimony provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). Per the above findings, Council finds the proposed annexation is in the best interest of the City if the applicant enters into a DA with the City and develops the property as outlined in Exhibit B above. Page | 28 Meridian City Council Meeting Agenda December 18, 2018 – Page 146 of 702 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 7 G Project File Number: H-2017-0109 Item Title: Findings of Fact, Conclusions of Law for Elevate Franklin Storage Meeting Notes: By Ten Mile Development, LLC, Located at the NW corner of W. Franklin Rd and N Umbria Hill's Ave I TEM SHEET C ouncil Agenda I tem - 7.G. Presenter: Estimated Time f or P resentation: Title of I tem - F indings of F act, C onclusions of L aw for E levate Franklin S torage (H-2018- 0109) by Ten M ile Development, L L C, L ocated at the NW corner of W. F ranklin Rd. and N. Umbria Hill's Ave. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate F indings Findings/Orders 12/12/2018 E xhibit A E xhibit 12/13/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 12/12/2018 - 7:41 A M Meridian City Council Meeting Agenda December 18, 2018 – Page 147 of 702 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0109 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for a Modification to the Existing Development Agreement to Remove the Subject Property from the Agreement; and a Rezone of 3.53 Acres of Land from the L-O to the R-15 Zoning District for Elevate Franklin Storage, by Ten Mile Development, LLC. Case No(s). H-2018-0109 For the City Council Hearing Date of: December 4, 2018 (Findings on December 18, 2018) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of December 4, 2018, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of December 4, 2018, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of December 4, 2018, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of December 4, 2018, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. Meridian City Council Meeting Agenda December 18, 2018 – Page 148 of 702 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0109 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of December 4, 2018, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for a modification to the development agreement and rezone with the requirement of a new development agreement is hereby approved per the provisions in the Staff Report for the hearing date of December 4, 2018, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of December 4, 2018 Meridian City Council Meeting Agenda December 18, 2018 – Page 149 of 702 By action of the City Council at its regular meeting held on the 2018. COUNCIL PRESIDENT JOE BORTON COUNCIL VICE PRESIDENT LUKE CAVENER COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER TREG BERNT 18 -vn day of VOTED � VOTED 6 VOTED VOTED VOTED COUNCIL MEMBER GENESIS MILAM VOTED MAYOR TAMMY de WEERD VOTED (TIE BREAKER) e'er/sY Mayor T 64eerd A7ttest:1 Cray Col City Clerk Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: Dated: City Clerk's Office 0 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0109 - 3 - EXHIBIT A Page 1 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT DATE: 12/4/2018 TO: City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Elevate Franklin Storage H-2018-0109 PROPERTY LOCATION: 3755 W. Perugia Street I. PROJECT DESCRIPTION The Applicant has submitted an application for a modification to the existing Development Agreement (Instrument No. 106002636) to remove the subject property from the agreement ; and a rezone of 3.53 acres of land from the L-O to the R-15 zoning district. A rezone is requested for the development of an accessory self-service storage facility for the existing multi-family development to the north (i.e. Silver Oaks). II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 3.53 Future Land Use Designation MHDR (TMISAP) Existing Land Use Vacant/undeveloped Proposed Land Use(s) Self-service storage facility (accessory use to the multi- family development to the north) Current Zoning L-O Proposed Zoning R-15 Lots (# and type; bldg/common) NA Phasing plan (# of phases) 1 Physical Features (waterways, hazards, flood plain, hillside) Kennedy Lateral runs along west boundary of site Neighborhood meeting date; # of attendees: 07/25/2018; no attendees Meridian City Council Meeting Agenda December 18, 2018 – Page 151 of 702 Page 2 Description Details Page History (previous approvals) AZ-05-016 (Silver Oaks DA #106002636 – requires CUP approval of all future development); CUP-05-024 (expired); FP-06-011 (Lot 1, Block 1, Umbria Subdivision; MDA-10-011 (amended DA Inst. #111028916) B. Community Metrics Description Details Page Ada County Highway District  Staff report (yes/no) No  Requires ACHD Commission Action (yes/no) No Access (Arterial/Collectors/State Hwy/Local)(Existing and Proposed) Proposed access via W. Perugia St. (local street); secondary emergency access via N. Umbria Hills Ave. (local street) Traffic Level of Service NA Stub Street/Interconnectivity/Cross Access Existing Road Network Existing Arterial Sidewalks / Buffers Proposed Road Improvements Fire Service No comment Police Service No comment Wastewater No comment Water No comment COMPASS (Communities in Motion 2040) No Comments received Meridian City Council Meeting Agenda December 18, 2018 – Page 152 of 702 Page 3 C. Project Area Maps Future Land Use Map Aerial Map Zoning Map Planned Development Map III. APPLICANT INFORMATION A. Applicant Ten Mile Development, LLC 1409 N. Main St., Ste. 109 Meridian, ID 83642 B. Owner: Same as Applicant C. Representative: Becky McKay, Engineering Solutions, LLP Meridian City Council Meeting Agenda December 18, 2018 – Page 153 of 702 Page 4 1029 N. Rosario St., Ste. 100 Meridian, ID 83642 IV. NOTICING A. Newspaper notification published on: 10/12/2018 (Commission); 11/16/2018 (City Council B. Radius notice mailed to properties within 300 feet on: 10/9/2018 (Commission); 11/13/2018 (City Council) C. Applicant posted notice on site on: 10/21/2018 (Commission); 11/24/2018 (City Council) D. Nextdoor posting: 10/9/2018 (Commission); 11/13/2018 (City Council) V. STAFF ANALYSIS A. Comprehensive Plan Policies: Per the TMISAP, medium-high density residential designated areas are recommended primarily for relatively dense multi-family housing types, such as row houses, townhouses, condominiums and apartment buildings and complexes. They should include a mix of housing types that achieve an overall average density target of 12 units per gross acre. Although primarily a residential designation, a limited amount of other land use types are also located in MHDR areas (see pgs.3- 6 and 3-7 in the TMISAP for more information).  “Require appropriate landscaping and buffers along transportation corridor (setback, vegetation, low walls, berms, etc.).” (3.06.02F)  “Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D)  “Require screening and landscape buffers on all development requests that are more intense than adjacent residential properties.” (3.06.01G)  “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F)  “Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets).” (3.03.02O) B. Existing Structures/Site Improvements: None C. Existing Zoning L-O D. Proposed Zoning/Use R-15; self-service storage facility – accessory to the adjacent multi-family development (i.e. Silver Oaks to the north) (only allowed as an accessory use) E. Dimensional Standards: See UDC Table 11-2A-7 http://www.sterlingcodifiers.com/codebook/index.php?book_id=306 F. Specific Use Standards: The proposed use is subject to the following standards: “11-4-3-34: STORAGE FACILITY, SELF-SERVICE: Meridian City Council Meeting Agenda December 18, 2018 – Page 154 of 702 Page 5 A. Storage units and/or areas shall not be used as dwellings or as a commercial or industrial place of business. The manufacture or sale of any item by a tenant from or at a self-service storage facility is specifically prohibited. B. On site auctions of unclaimed items by the storage facility owners shall be allowed as a temporary use in accord with UDC 11-3E, Temporary Use Requirements. C. The distance between structures shall be a minimum of twenty five feet (25'). complies D. The storage facility shall be completely fenced, walled, or enclosed and screened from public view. Where abutting a residential district or public road, chainlink shall not be allowed as fencing material. The facility will be completely screened from public view by the rear of the structures. E. If abutting a residential district, the facility hours of public operation shall be limited to six o'clock (6:00) A.M. to eleven o'clock (11:00) P.M. F. A minimum twenty five foot (25') wide landscape buffer shall be provided where the facility abuts a residential use, unless a greater buffer width is otherwise required by this title. Landscaping shall be provided as set forth in subsection 11-3B-9C of this title. NA G. If the use is unattended, the standards in accord with section 11-3A-16, "Self-Service Uses", of this title shall also apply. H. The facility shall have a second means of access for emergency purposes. complies I. All outdoor storage of material shall be maintained in an orderly manner so as not to create a public nuisance. Materials shall not be stored within the required yards. Stored items shall not block sidewalks or parking areas and may not impede vehicular or pedestrian traffic. J. The site shall not be used as a "vehicle wrecking or junk yard" as herein defined. K. For any use requiring the storage of fuel or hazardous material, the use shall be located a minimum of one thousand feet (1,000') from a hospital. (Ord. 13-1555, 5-14-2013)” G. Concept Plan: A concept plan was submitted that depicts an indoor storage facility with several different sizes of storage units ranging in size from 5’ x 5’ to 10’ x 20’. H. Access: Access via W. Perugia St.; secondary emergency access via N. Umbria Hills Ave. In accord with UDC 11-3A-3A and the Comprehensive Plan, Staff recommends a road trust is submitted to ACHD for half the cost of construction of a bridge over the Kennedy Lateral and extension of W. Perugia Street to the west to Parcel #S121034712; the road trust should be submitted to ACHD prior to issuance of the first building permit for the proposed development. Note: With Umbria Subdivision, a similar road trust was required of the Applicant that was held for several years but eventually released by ACHD. Staff anticipates the property to the west developing in the near future and with the road trust, construction of the bridge could occur. I. Parking: Per UDC 11-3C-6B.1, parking is based on gross floor area of office space for self-service storage facilities. An 800 square foot office is proposed, therefore, a minimum of one (1) parking space is required; two (2) spaces are proposed with one of those being an ADA space. Because an employee will likely use one of those spaces and a visitor may not be able to use the ADA space, Meridian City Council Meeting Agenda December 18, 2018 – Page 155 of 702 Page 6 Staff recommends at least one (1) additional space is provided for a minimum of 3 total spaces. The associated multi-family development is currently experiencing issues with parking due to residents using the garages for storage rather than parking. The proposed accessory storage should provide for the storage needs of residents and free up garage space for parking, which should reduce parking issues within the multi-family development. J. Sidewalks: Five-foot wide attached sidewalks exist along W. Perugia St. and N. Umbria Hills Ave.; a 5-foot wide detached sidewalk exists along W. Franklin Rd. K. Pathways: None required L. Landscaping A 10-foot wide street buffer is required to be constructed along N. Umbria Hills Ave. and W. Perugia St., both local streets; and a 25-foot wide buffer is required along W. Franklin Rd., an arterial street, as set forth in UDC Table 11-2A-7. Landscaping is required to be provided within the buffers as set forth in UDC 11-3B-7C. The proposed landscape plan is in compliance with the aforementioned standards. M. Waterways: The Kennedy Lateral runs along the west boundary of this site. The City Council previously approved a waiver to UDC 11-3A-6 to allow the lateral to remain open and not be piped (FP-06- 011). N. Fencing: All fencing is required to comply with the standards listed in UDC 11-3A-6 and 11-3A-7. Fencing is not depicted on the plan. To preserve public safety, Staff recommends fencing is installed along the Kennedy Lateral to prohibit access to the waterway in accord with the standards listed in UDC 11-3A-6C.3. Further, Staff recommends 6-foot all wrought iron fencing is provided consistent with that to the north installed with the multi-family development. O. Utilities VI. DECISION A. Staff: Staff recommends approval of the proposed development agreement modification and rezone with the requirement of a new development agreement including the provisions in Section VIII of this report. B. Commission Recommendation to Council The Meridian Planning & Zoning Commission heard this item on November 1, 2018. At the public hearing, the Commission moved to recommend approval of the subject RZ request. a. Summary of Commission Public Hearing: i. In favor: Becky McKay, Engineering Solutions (Applicant’s Representative); Heath Quist; Jesse Bennett ii. In opposition: None iii. Commenting: Mike Green Meridian City Council Meeting Agenda December 18, 2018 – Page 156 of 702 Page 7 iv. Written testimony: None v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. In favor of the storage facility in close proximity to the apartments. c. Key Issues of Discussion by Commission: i. Whether or not the Applicant should be required to construct or contribute to the cost of construction of the bridge/culvert across the Kennedy Lateral; ii. The time frame in which residents of the multi-family development can leave their items in the storage facility after they move out. d. Commission Change(s) to Staff Recommendation: i. Strike condition #2e requiring a road trust to be submitted to ACHD for half the cost of construction of a bridge over the Kennedy Lateral; ii. Condition #2b – Include an allowance for existing renters to lease space for up to one (1) year after they move out of the multi-family development; iii. Include a requirement for the Developer to work with the adjacent property owner to the west to come up with a cost share agreement for construction of a bridge/culvert over the Kennedy Lateral prior to the Council hearing (see condition #A.2.k); iv. Modify condition #B.2 to allow the sewer and water easements to be submitted and reviewed along with the development plan approval rather than with the plat since there is not plat; v. Modify condition #B.3 to exclude the Kennedy Lateral from the requirement for irrigation facilities to be piped. e. Outstanding Issue(s) for City Council: i. Cost share agreement with the adjacent property owner to the west for construction of a bridge/culvert across the Kennedy Lateral. The Commission directed the applicant to come up with an agreement with the adjacent property owner prior to the Council hearing. The Meridian City Council heard these items on December 4, 2018. At the public hearing, the Council approved the subject MDA and RZ requests. a. Summary of City Council Public Hearing: i. In favor: Becky McKay, Engineering Solutions (representing the Applicant); Graye Wolfe i. In opposition: None ii. Commenting: None iii. Written testimony: James Doolin, Land Development Partners, representing property owner to the west (declined a cost share agreement for construction of the crossing over the Kennedy Lateral) iv. Staff presenting application: Sonya Allen, Caleb Hood v. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. Applicant would like the ability to rent storage units to the general public as well as residents of the multi-family development to the north; c. Key Issues of Discussion by Council: i. A stand-alone storage facility isn’t allowed in the proposed R-15 district nor is it contemplated in the TMISAP; ii. An amendment to the TMISAP and/or map and rezone would be necessary for a stand-alone storage facility on this site. d. Key Council Changes to Staff/Commission Recommendation Meridian City Council Meeting Agenda December 18, 2018 – Page 157 of 702 Page 8 i. None VII. EXHIBITS A. Site Plan Meridian City Council Meeting Agenda December 18, 2018 – Page 158 of 702 Page 9 B. Landscape Plan Meridian City Council Meeting Agenda December 18, 2018 – Page 159 of 702 Page 10 C. Building Elevations Meridian City Council Meeting Agenda December 18, 2018 – Page 160 of 702 Page 11 D. Legal Description & Exhibit Map for Rezone Boundary Meridian City Council Meeting Agenda December 18, 2018 – Page 161 of 702 Page 12 Meridian City Council Meeting Agenda December 18, 2018 – Page 162 of 702 Page 13 VIII. CITY/AGENCY COMMENTS A. Planning Division 1. The existing Development Agreement (Inst. #106002636, amended Inst. #111028916) shall be revised to exclude the subject property from the agreement. 2. A new Development Agreement (DA) is required as a provision of the rezone of this property. Prior to rezone ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of ordinance adoption, and the developer. A Certificate of Zoning Compliance and Design Review application will not be accepted until the Ordinance and DA are recorded. Currently, a fee of $303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting the rezone for approval by City Council and subsequent recordation. The DA shall, at a minimum, incorporate the following provisions: a. Future development of the subject property shall be generally consistent with the conceptual development plan and elevations approved with H-2018-0109 and the provisions included herein. b. The storage facility is allowed to operate in conjunction with and as an accessory use to the multi-family development to the north (i.e. Silver Oaks) and shall only provide storage service for residents of the multi-family development. Providing storage service for non-residents (i.e. the general public) is prohibited. Existing renters can lease space for up to one (1) year after they move out of the multi-family development. c. The Developer/Owner shall comply with the specific use standards listed in UDC 11- 4-3-34, Storage Facility, Self-Service, as follows: i. Storage units and/or areas shall not be used as dwellings or as a commercial or industrial place of business. The manufacture or sale of any item by a tenant from or at a self-service storage facility is specifically prohibited. ii. On site auctions of unclaimed items by the storage facility owners shall be allowed as a temporary use in accord with UDC 11-3E, Temporary Use Requirements. iii. If the use is unattended, the standards listed in UDC 11-3A-16, Self-Service Uses, shall apply as follows, “Entrance or view of the self-service facility shall be open to the public street or to adjoining businesses and shall have low impact security lighting.” iv. All outdoor storage of material shall be maintained in an orderly manner so as not to create a public nuisance. Materials shall not be stored within the required yards. Stored items shall not block sidewalks or parking areas and may not impede vehicular or pedestrian traffic. v. The site shall not be used as a "vehicle wrecking or junk yard" as herein defined. vi. For any use requiring the storage of fuel or hazardous material, the use shall be located a minimum of one thousand feet (1,000') from a hospital. (Ord. 13-1555, 5-14-2013) Meridian City Council Meeting Agenda December 18, 2018 – Page 163 of 702 Page 14 e. Submit a road trust to ACHD for half the cost of construction of a bridge over the Kennedy Lateral and extension of W. Perugia Street prior to issuance of the first building permit for the development. f. Provide a minimum of three (3) parking spaces on the site for employee and visitor parking. g. To preserve public safety, a fence shall be installed along the Kennedy Lateral to prohibit access to the waterway in accord with the standards listed in UDC 11-3A- 6C.3. h. Six-foot tall wrought iron fencing is required to be constructed on the site along the Kennedy Lateral in accord with the standards listed in UDC 11-3A-6 and 11-3A-7. i. The hours of operation for the storage facility shall be limited to 6:00 am to 11:00 pm in accord with UDC 11-4-3-34E. j. All future structures shall comply with the design standards listed UDC 11-3A-19 and the Architectural Standards Manual, and the policies in the Ten Mile Interchange Specific Area Plan. k. The Developer shall work with the adjacent property owner to the west to come up with a cost share agreement for construction of a bridge/culvert over the Kennedy Lateral prior to the City Council hearing. The adjacent property owner declined participating in a cost share agreement. B. Public Works Department 1. Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way for review along with the development plan review (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 3. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being developed shall be tiled per UDC 11-3A-6, except for the Kennedy Lateral which Council previously allowed to remain open through a waiver to UDC 11-3A-6 (FP-06-011). In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda December 18, 2018 – Page 164 of 702 Page 15 4. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 5. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 6. Street signs are to be in place, water system shall be approved and activated, and at a minimum, a compacted gravel road base shall be in place prior to applying for building permits. 7. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. 8. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 9. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 10. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 11. Developer shall coordinate mailbox locations with the Meridian Post Office. 12. All grading of the site shall be performed in conformance with MCC 11-12-3H. 13. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 14. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 15. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 16. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. Department of Environmental Quality (DEQ): http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=156415&dbid=0 D. Idaho Transportation Department (ITD): http://weblink.meridiancity.org/weblink8/0/doc/156918/Page1.aspx Meridian City Council Meeting Agenda December 18, 2018 – Page 165 of 702 Page 16 E. Ada County Highway District (ACHD): http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=157495&dbid=0 IX. FINDINGS Annexation/Rezone (UDC 11-5B-3E): Upon recommendation from the commission, the council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the council shall make the following findings: A. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the proposed map amendment from L-O to R-15 is consistent with the MHDR FLUM designation and the applicable provisions in the Comprehensive Plan as noted in Section VI. B. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds the proposed map amendment complies with the regulations for the proposed R-15. C. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds the proposed map amendment should not be detrimental to the public health, safety and welfare. D. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including, but not limited to, school districts; and The City Council finds the proposed map amendment will not result in an adverse impact on delivery of services as stated. E. The annexation (as applicable) is in the best interest of city. This finding does not apply since the application is for a rezone, not annexation. Meridian City Council Meeting Agenda December 18, 2018 – Page 166 of 702 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 7 H Project File Number: H-2018-0079 Item Title: Addendum to Development Agreement for Burlingame Subdivision (1-1-2018-0079) With Yuriy Mukha (Owner/Developer) located near the northeast corner of W. Cherry Lane and N. Black Cat Rd Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.H. Presenter: Bill Parsons Estimated Time f or P resentation: 2-3 minutes Title of I tem - Addendum to Development Agreement for B urlingame S ubdivision (H-2108- 0079) with Yuriy M ukha (O WNE R/D E V E L O P E R) located near the northeast corner of W. C herry L ane and N. Black Cat Road in the S W 1/4 of Section 4, Township 3N., Range 1W Addendum to the Development A greement between the C ity of Meridian and Yuriy Mukha for Burlingame S ubdivision H-2018-0079 original D A recorded F ebruary 15, 2018 (instrument No.2018- 014051) C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate B urlingame MD A A greements / C ontracts 12/12/2018 RE V I E WE RS : Department Reviewer Action D ate Community Development.Coles, C.J ay Approved 12/13/2018 - 10:41 A M Community Development.B aird, Ted Approved 12/13/2018 - 12:33 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 167 of 702 ADDENDUM TO DEVELOPMENT AGRE EME T PARTIES: 1.. City of Meridian 2. Yuriy Mukha, Owner/Developer THIS ADDENDUM TO DEVELOPMENT AGREEMENT is dated this 1 day of D&- , 2018, ("ADDENDUM"), by and between City of Meridian, a municipal corporation of State of Idaho ("CITY"), whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and Yuriy Mukha, ("OWNER/DEVELOPER"), whose address is 5504 N. Senita Hills Avenue, Meridian, Idaho 83642. RECITALS A. CITY and OWNER/DEVELOPER entered into that certain Development Agreement that was recorded on February 15, 2018 in the real properly records of Ada County as Instrument No. 2018-01405 1("DEVELOPMENT AGREEMENT"), B. CITY and OWNER/DEVELOPER now desire to amend the Development Agreement, which terms have been approved by the Meridian City Council in accordance with Idaho Code Section 67-6511. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 1. OWNER/DEVELOPER shall be bound by the terms of the Development Agreement recorded in the records of Ada County as Instrument No. 2018-014051, except as specifically amended as follows: I. That all future uses shall not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production oftraffic, noise, smoke, fumes, glare or odors. 2. That all future development of the subject property shall be constructed in accordance with City of Meridian ordinances in effect at the time of development. 3. That the applicant will be responsible for all costs associated with the sewer and water service extension. 4. That any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service, per City Ordinance Section ADDENDUM TO DEVELOPMENT AGREEMENT- BURLINGAME SUBDIVISION MDA H 2018-0079 Pagel of 5 Meridian City Council Meeting Agenda December 18, 2018 — Page 168 of 702 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 1 6 9 o f 7 0 2 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 1 7 0 o f 7 0 2 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER/DEVELOPER: ATTEST• C. ay Cole , ity Clerk CITY OF MERIDIAN Mayor T y e Weerd o�Q�RATEO qUG`� T Cily of W E IDIAN,%— Z �DAMO � �c,. SEAL A%,-) ADDENDUM TO DEVELOPMENT AGREEMENT - BURLINGAME SUBDIVISION MDA H 2018-0079 Page 4 of 5 STATE OF IDAHO ) ss: County of Ada, ) On this _OL day of 9f-L'V-V A U &1, 2018, before me, the undersigned, a Notary Public in and for said State, personally appeared Yuriy Mukha, known or identified to me to be the person who signed above and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. BARBARA S SHIFFER OMWISMON 053092 WARYPUBLIC STATE OF IDAHO MY COMMISSION EXPIRES SrX= STATE OF IDAHO ) ss County of Ada ) Notary Public for Idaho Residing at: My Commission Expires: On this [ e day of (Jpr-e'Mb�P-�- , 2018, before me, a Notary Public, personally appeared Tammy de Weerd and C.Jay Coles, known or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument on behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. r -1-J." r' :-NE WAY Comm,660N #67390 NOTARY PUBLIC ;-TATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 L�W/- Rot'�a--i�yPublic f daho- ^ '-�Residing at: QQ i (ban, 1r) Commission expires: c-5 -,T3 ',-:10 Aa - ADDENDUM TO DEVELOPMENT AGREEMENT - BURLINGAME SUBDIVISION MDA H 2018-0079 Page 5 of 5 City Council Meeting Agenda December 18th, 2018 Agenda Item Number Project File Number: Item Title: Resolution No. 18-2120 Meeting Notes: Accepting Ownership of "Welcome to Meridian" Monument Sign at 1617 W. Island Green Street, Meridian, Idaho 9 APPROVED I TEM SHEET C ouncil Agenda I tem - 7.I . Presenter: E mily K ane Estimated Time f or P resentation: 1 minute Title of I tem - Resolution No. 18-2120: Accepting Ownership of "Welcome to M eridian" M onument S ign at 1617 W. Island Green Drive, M eridian, Idaho C ouncil Notes: Acceptance of ownership of monument sign per March 1, 2016 Construction, Transf er, and Easement A greement with Chinden & L inder C rossing, L L C. AT TAC HM E NT S: Description Type Upload D ate Chinden & L inder C rossing Cover Memo 12/12/2018 RE V I E WE RS : Department Reviewer Action D ate L egal.J ohnson, Chris Approved 12/12/2018 - 1:12 P M L egal.B aird, Ted Approved 12/13/2018 - 12:35 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 173 of 702 ADA COUNTY RECORDER Christopher D. Rich 2018-119295 BOISE IDAHO Pgs=2 VICTORIA BAILEY 12/19/2018 10:36 AM CITY OF MERIDIAN, IDAHO NO FEE When Recorded Return To: Office of the City Clerk 33 East Broadway A mnue Meridian, ID 83642 CITY OF MERIDIAN RESOLUTION NO. 18-2120 I. THE CITY COUNCIL: BERNT, BORTON, CAVENEP,, LITTLE ROBERTS, MILAM, PALMER A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN SIGNIFYING ACCEPTANCE OF MONUMENT SIGN, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on March 1, 2016, the City of Meridian and Chinden & Linder Crossing, LLC ("Grantor") entered into a Construction, Transfer, and Easement Agreement ("March 1, 2016 Agreement"), recorded in Ada County as Instrument no. 2016-017704, for the purpose of constructing a "Welcome to Meridian" monument sign on Grantor's property at 1617 W. Island Green Drive, Meridian, Idaho, Ada County parcel no. 81392120040, Lot 01 Blk 02, Chinden & Linder Crossing Sub; WHEREAS, the March 1, 2016 Agreement states that following construction of the monument sign, final inspection by City, and City's receipt of waivers of lien from Grantor's subcontractors and suppliers, City shall adopt a resolution indicating acceptance of ownership and ongoing responsibility for maintenance of the monument sign as constructed and installed; WHEREAS, the monument sign has been constructed, the City is assured that there are no outstanding liens on the monument sign, and upon inspection, the City finds that the monument sign, as constructed, complies in all respects with the specifications agreed upon by the parties in the March 1, 2016 Agreement; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the City of Meridian hereby accepts delivery of the "Welcome to Meridian" monument sign on Grantor's property at 1617 W. Island Green Drive, Meridian, Idaho, as installed by Grantor, and by this instrument the City conveys its acceptance of ownership and ongoing maintenance thereof. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this day of December, Im RESOLUTION ACCEPTING MONUMENT SIGN Meridian City Council Meeting Agenda December 18, 2018 — Page 174 of 702 PAGE I OF I APPROVED by the Mayor of the City of Meridian, Idaho, this 1910day of December, 2018. APPR 8:----- – -- — _-._ ATTEST: pTEDA G� Owe ST � City of By: w Mayor Tam Weerd E IDIgN, A Jay I�ANO SEAL RESOLUTION ACCEPTING MONUMENT SIGN PAGE 2 OF I City Council Meeting Agenda December 18th, 2018 Agenda Item Number:,YJ Project File Number: Item Title: Resolution No. 18-2121 Meeting Notes: Accepting Ownership of "Welcome to Meridian" Monument Sign at 4043 E. Elden Gray Street, Meridian, Idaho u APPROVEO I TEM SHEET C ouncil Agenda I tem - 7.J . Presenter: E mily K ane Estimated Time f or P resentation: 1 minute Title of I tem - Resolution No. 18-2121: Accepting Ownership of "Welcome to M eridian" M onument S ign at 4043 E. E lden Gray S treet, M eridian, Idaho C ouncil Notes: Acceptance of ownership of monument sign per March 1, 2016 Construction, Transf er, and Easement A greement with Carmax. AT TAC HM E NT S: Description Type Upload D ate Carmax Cover Memo 12/12/2018 RE V I E WE RS : Department Reviewer Action D ate L egal.J ohnson, Chris Approved 12/12/2018 - 1:14 P M L egal.B aird, Ted Approved 12/13/2018 - 12:35 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 176 of 702 ADA COUNTY RECORDER Christopher D. Rich 2018-119294 BOISE IDAHO Pgs=2 LISA BATT 12/19/2018 10:35 AM CITY OF MERIDIAN, IDAHO NO FEE When Recorded Return To. - Office of the City Clerk 33 East Broadway Avenue Meridian, ID 83642 MWEITNT FaRT–M ME% I. Y THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER EFFECTIVE WHEREAS, on March 1, 2016, the City of Meridian and CarMax Auto Superstores West Coast, Inc. ("Grantor") entered into a Construction, Transfer, and Easement Agreement ("March 1, 2016 Agreement"), recorded in Ada County as Instrument no. 2016-17705, for the purpose of constructing a "Welcome to Meridian" monument sign on Grantor's property at 4043 E. Elden Gray Street, Meridian, Idaho, Ada County parcel no. 51 104438755, and legally described as PAR 48755 @ SW COR SW4SE4, SEC 4 3N IE, PAR 313 R/S 8394; WHEREAS, the March 1, 2016 Agreement states that following construction of the monument sign, final inspection by City, and City's receipt of waivers of lien from Grantor's subcontractors and suppliers, City shall adopt a resolution indicating acceptance of ownership and ongoing responsibility for maintenance of the monument sign as constructed and installed; WHEREAS, the monument sign has been constructed, the City is assured that there are no outstanding liens on the monument sign, and upon inspection, the City finds that the monument sign, as constructed, complies in all respects with the specifications agreed upon by the parties in the March 1, 2016 Agreement; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL THE CITY OF MERIDIAN CITY, IDAIFIO: I Section 1. That the City of Meridian hereby accepts delivery of the "Welcome to Meridian" monument sign on Grantor's property at 4043 E. Elden Gray Street, Meridian, Idaho, Ada County parcel no. S 1104438755, as installed by Grantor, and by this instrument the City conveys its acceptance of ownership and ongoing maintenance thereof. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this Lr— day of December, 2018. RESOLUTION ACCEPTING MONUMENT SIGN PAGE I OF I APPROVED by the Mayor of the City of Meridian, Idaho, this � QQUI/" day of December, 2018. APPROVED: ATTEST: .J y Cole RESOLUTION ACCEPTING MONUMENT SIGN PAGE 2 OF I City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 7/k � c Project File Number: Item Title: Resolution No. 18-2123 Resolution and Lease Agreement For Congressional District Office Resolution No. 18-2123: A Resolution Approving A District Office Lease Agreement Between The City Of Meridian (Lessor) And Member -Elect Russell Fulcher (Lessee) For A Two Year Lease Term For Approximately 1,812 Square Feet Of Office Space At The Meridian City Hall, 33 East Broadway, Meridian Idaho To Be Used For A Local Congressional Staff Office; Authorizing The Mayor And City Clerk To Execute And Attest Said Agreement On Behalf Of The City Of Meridian; And Providing An Effective Date. Meeting Notes: c✓ APPROVED I TEM SHEET C ouncil Agenda I tem - 7.K . Presenter: Estimated Time f or P resentation: Consent Title of I tem - Resolution and L ease Agreement for Congressional D istrict Office R esolution and L ease Agreement between C ity of Meridian (L essor) and Member-elect R ussell F ulcher (L essee) f or approximately 1,812 square f eet of office space in Meridian C ity Hall. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Resolution, L ease Agreement and L ease A ttachment Resolution 12/12/2018 I nstructions B ackup Material 12/12/2018 RE V I E WE RS : Department Reviewer Action D ate L egal.J ohnson, Chris Approved 12/12/2018 - 3:23 P M L egal.B aird, Ted Approved 12/13/2018 - 12:34 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 179 of 702 CITY OF MERIDIAN RESOLUTION NO. 1812 23 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION APPROVING A DISTRICT OFFICE LEASE AGREEMENT BETWEEN THE CITY OF MERIDIAN (LESSOR) AND MEMBER -ELECT RUSSELL FULCHER (LESSEE) FOR A TWO YEAR LEASE TERM FOR APPROXIMATELY 1,812 SQUARE FEET OF OFFICE SPACE AT THE MERIDIAN CITY HALL, 33 EAST BROADWAY, MERIDIAN IDAHO TO BE USED FOR A LOCAL CONGRESSIONAL STAFF OFFICE; AUTHORIZING THE MAYOR AND CITY CLERIC TO EXECUTE AND ATTEST SAID AGREEMENT ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF MERIDIAN, IDAHO WHEREAS, the City of Meridian has approximately 1,812 square feet of office space at the Meridian City Hall that has been used as a Congressional District Office; and, WHEREAS, the City of Meridian has no immediate plans to use the 1,812 square feet of space for City business and Member -elect Russell Fulcher desires to lease the space for the term of the 116`' Congress, ending January 2, 2021. NOW, THE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS: SECTION 1. The 1,812 square feet of space in Meridian City Hall currently used as a Congressional District Office is not otherwise needed for City purposes. SECTION 2. That the terms of the District Office Lease and Attachment (attached hereto and incorporated herein) between Member -elect Fulcher and the City of Meridian are just and equitable, and the same is hereby approved as to both form and content. SECTION 3. That the Mayor and City Clerk be, and they hereby are, authorized to respectively execute and attest said Lease Agreement for and on behalf of the City of Meridian. SECTION 4. This Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 18"' day of December, 2018. APPROVED by the Mayor of the City of Meridian, Idaho, this 181h day of December, 2018. APPROVED: Q0 EDAUGo ATTES � z ' 'Ity of g ` Mayor Ta y Weerd E IDIAN Coles, I Clerk 1OAHO _- SEAL RESOLUTION FOR APPROVAL OF LEASE BETWEEN THE CITY OF MERIDIAN AND MEMBER -ELECT RUSSELL FULCHER FOR OFFICE SPACE AT MERIDIAN CITY HALL FOR A LOCAL CONGRESSIONAL STAFF OFFICE Meridian City Council Meeting Agenda December 18, 2018 – Page 181 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 182 of 702 V.S..7fouse of! epresentatives Washington, D.C. 20515 Olstrlet Offlcs Lease (Page 3 of 3 -116th Congress) IN WITNESS WHEREOF, the patties have duly executed this District Office Lease as of the later date written below by the Lessor or the Lessee. City of Meridian Print Naine ofLessor/Landlotd/Cornpany s t a ,1 Name: Title; Deeem�er'O 2DIQ> Date Russell Fulcher Print Name ofLessee r Lessee Signattire /- --j -V? Date This District Office Lease must be accoinpanted with art execidetl District Office Lease A ttachnien t. Meridian City Council Meeting Agenda December 18, 2018 – Page 184 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 185 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 186 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 187 of 702 V.S. Mouse ofq?ppresentatives Washington, D.C. 20515 ®Isto°Ict Office B.em m Attachment (Page 6 of 5— 116th Congress) 25. Construction. Unless the clear meaning requires otherwise, words of feminine, masculine or neuter gender include all other, genders and, wherever appropriate, words in the singular include the plural and vice versa. 26. Fair Market Value, The Lease or Amendment is entered into at fair market value as the result of a bona fide, arms -length, marketplace transaction. The Lessor and Lessee certify that the parties are not relatives nor have had, or continue to have, a professional or legal relationship (except as a landlord and tenant), 27. District Certification. The Lessee certifies that the office space that is the subject of the Lease is located within the district the Lessee was elected to represent unless otherwise authorized by Regulations of the Committee on House Administration, 28. Counterparts. This Attachment may be executed in any number of counterparts and by facsimile copy, each of which shall be deemed to be an original but all of which together shall be deemed to be one and the some instrument. 29. Section Headings. The section headings of this Attachment are for convenience of reference only and shall not be deemed to limit or affect any of the provisions hereof. IN WITNESS WHEREOF, the parties have duly executed this District Office Lease Attachment as of the later date written below by the Lessor or the Lessee. The City of Meridian Russell Fulcher PrinrNane ofLessoi/Landlord Print Naine ofLessee By: Less f ialure Lessee Signature Narn mmy ale lJ)eerta Title: 12.18.10 /� 2 fi 9 Date Dale From th a er's Office, IvIto Is the point of contact for questions? rnrti Name l-ursrsl Phone -'9&- E-mail P"71 ll:4-IOUarimail.house.gov This Dis i et Office Lease Attac ant a d the attached Lease or Ame ment have been reviewed and are approv, , ursuant Out soft Co ralnee ori House Admi s •anon. Signed Dat 26 It (Admi lstrativeCounsel) Send ompleledfwans to: AdnlLdsimilve Counsel. 217 Gorcl Hoose Office 11a11dina.. WaAhwfaun zasrs Print Form District Office Lease – Instructions A. The preamble has three blank lines to be filled in: (1) Landlord’s name; (2) Landlord’s address; and (3) Member/Member-Elect’s name. B. Section 1 has three blank lines to be filled in: (1) square footage of the leased office (optional); (2) street address of the leased office; and (3) city, state and ZIP code of the leased office. C. Section 2 confirms that all amenities identified in the District Office Lease Attachment accompanying the Lease are to be provided by Lessor. D. Section 3 has two blank lines to be filled in: (1) date lease begins (must be on or after January 3, 2019); and (2) date lease ends (must be on or before January 2, 2021). E. Section 4 has one blank line for the monthly rent amount (write “zero” if no rent is to be paid). F. Section 5 has one blank line – the number of days’ notice required for either party to terminate the lease before the end of the term. A standard period is 30 days, but any figure is acceptable. If the lease may not be terminated early, enter “N/A” in this blank. G. Sections 1–9, other than filling in the blanks, may not be altered or deleted. H. Section 11 has space provided to list any additional lease provisions. I. Prior to either party signing a lease, the Member/Member-Elect must submit the proposed lease, accompanied by a copy of the District Office Lease Attachment for the 116th Congress, to the Administrative Counsel for review and approval. If the proposed terms and conditions of the lease are determined to be in compliance with applicable law and House Rules and Regulations, the Administrative Counsel will notify the Member/Member-Elect that (s)he may proceed with the signing of the lease. Please submit the proposed lease and District Office Lease Attachment either by e-mail in PDF form (leases@mail.house.gov) or fax (202-225-6999). J. The Member/Member-Elect is required to personally sign the documents. A signed and dated District Office Lease Attachment must accompany this lease. Once signed by both parties, the Lease and the District Office Lease Attachment must be submitted to the Administrative Counsel for final approval. They may be sent by email in PDF form (leases@mail.house.gov) or faxed to 202-225-6999. K. If approved, Administrative Counsel will send the forms to Finance so that payment can begin. If there are errors on the form, the Member office will be contacted and required to correct them. NO LEASE OR ATTACHMENT CAN BE SIGNED BEFORE THEY HAVE BEEN APPROVED BY THE ADMINISTRATIVE COUNSEL. The term for a District Office Lease for the 116th Congress may not commence prior to January 3, 2019. Members should endeavor to lease space through the last day of a congressional term rather than the last day of a calendar year. For the 116th Congress, leases should end on January 2, 2021, not December 31, 2020. Meridian City Council Meeting Agenda December 18, 2018 – Page 189 of 702 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 7 L Project File Number: Item Title: Dog License Agreement between Settlers Park Veterinary Hospital and City of Meridian Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.L . Presenter: Estimated Time f or P resentation: Title of I tem - D og L icense D esignee Agreement between Settlers P ark Veterinary Hospital and C ity of M eridian C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate A greement A greements / C ontracts 12/11/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.B aird, Ted Approved 12/13/2018 - 12:34 P M Clerk.Fields, J enny Approved 12/14/2018 - 1:44 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 190 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 191 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 192 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 193 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 194 of 702 S. Applicable law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. T. Approval required: This Agreement shall not become effective or binding until approved by City. LICENSING DESIGNEE: SETTLERS PARK VETERINARY HOSPITAL S'*'� -T; A Desi e s Si tui BY: J)DuAlus` iYJ,115 4 %b IM Print Nan CITY OF lir BY: d/ - Tammy Tammy de W e ay Attest: C ay Coles, y Clerk 2019 DOG LICENSING DESIGNEE AGREEMENT • PAGE 5 OI: 5 `wtw5 ,-VEDA '\ ,,-I Citp of ) E" DIAN*_ IDAHO SEAL City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 7 M Project File Number: Item Title: Agreement for Animal Welfare and Enforcement Services for Fiscal Year 2019 between City of Meridian and Idaho Humane Society for an amount not to exceed $390,660 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.M. Presenter: S cott Colaianni Estimated Time f or P resentation: 1 minute Title of I tem - Agreement for Animal Welfare and E nforcement Services for F iscal Year 2019 between City of M eridian and Idaho Humane Society for an amount not to exceed $390,660 C ouncil Notes: Agreement for F Y19 animal control services. AT TAC HM E NT S: Description Type Upload D ate F Y19 A nimal C ontrol Agreement Cover Memo 12/13/2018 RE V I E WE RS : Department Reviewer Action D ate L egal.J ohnson, Chris Approved 12/13/2018 - 5:14 P M L egal.B aird, Ted Approved 12/13/2018 - 5:28 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 196 of 702 ANIMAL WELFARE AND ENFORCEMENT AGREEMENT (Idako Humane Society and Meridian City) This Animal Welfare and Enforcement Agreement (the "Agreement") is entered into this �Y day of Deco mlar, 20R, by and between the city of Meridian, a municipal corporation organized under the laws of the state of Idaho (the "City"), and the Idaho Humane Society, Incorporated, an Idaho non-profit corporation ("IHS"). Separately, either IHS or the City may be referred to as a "P19y," and both together as the "Parties." WHEREAS, Idaho Code Section 50-319 authorizes a city to regulate the running at -large of domesticated animals, including causing animals at -large to be impounded and sold to cover the penalties and costs of impounding, keeping, and sale of such animals; and WHEREAS, Idaho Code Section 50-319 also authorizes a city to impose a license tax on the owners and harborers of animals, and to authorize the sale or destruction of any such animal when its owner or harborer fails or refuses to pay such license tax; and WHEREAS, Idaho Code Section 50-319 also grants authority to a city to build and operate the pens and pounds required to house impounded animals, to hire or contract with staff to operate the pens and pounds, and to establish and enforce rules governing the pens and pounds; and WHEREAS, Idaho Code Section 25-2812 authorizes local governments to adopt and enforce ordinances defining a dangerous or vicious dog, so long as the local government's definitions allow for acts of justified provocation, as described in Idaho Code Section 25-2810(3); and WHEREAS, the City has adopted, and is responsible for enforcing, ordinances governing the regulation, licensing, impounding, and welfare of certain animals within the territorial limits of the City; and WHEREAS, the City desires to contract with IHS to perform the City's duties and responsibilities for the regulation, licensing, impounding, and welfare of certain animals within the territorial limits of the City,pursuant to the terms and conditions contained herein; and WHEREAS, the City finds that contracting with IHS to perform the City's animal -related duties, as provided herein, is the best means of protecting the health, safety, and welfare of the people of the City and ensuring the safe and humane treatment of animals. A. Definitions. The following words shall have the meanings ascribed to them below. Words not defined in this section or elsewhere in this Agreement shall have their normal and common meaning. Animal Welfare and Enforcement Agreement P. 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 1 9 8 o f 7 0 2 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 1 9 9 o f 7 0 2 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 2 0 0 o f 7 0 2 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 2 0 1 o f 7 0 2 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 2 0 2 o f 7 0 2 S. Assignment. A Party shall not assign any of its rights or obligations under this Agreement without first obtaining written consent from the other Party. T. Choice of Law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the state of Idaho and the City Code. Venue for any action brought pursuant to this Agreement shall be in the Fourth Judicial District of the state of Idaho, in and for Ada County. U. Severability. Any paragraph or provision of this Agreement that is held invalid by a court of competent jurisdiction shall be stricken, and the remainder of this Agreement shall continue in full effect. V. Counterparts. The Parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed on and the same instrument. W. Authority. By his or her signature, below, the person executing this Agreement on behalf of a Party warrants that he or she has authority to sign on behalf of that Party. IN WITNESS WHEREOF, the authorized agent or representatives of the City and IHS executed this Agreement, the date first written. FOR THE CITY: FOR IHS: The City of Meridian, Idaho. The Idaho Humane Society, Incorporated. By. 9-----__ � By: r- Print��Xc�r'ynqd�rj Print Name: Its: \Aal `� Date: ATTEST: Its: Animal Welfare and Enforcement Agreement p• 7 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 2 0 4 o f 7 0 2 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 7 N Project File Number: Item Title: Agreement between Ada County Highway District and City of Meridian for Funding of Emergency Traffic Signalization for Fire Station No. 6 — Not To Exceed $36,418.10 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.N. Presenter: Estimated Time f or P resentation: Consent Title of I tem - Agreement between Ada C ounty Highway D istrict and City of M eridian for F unding of Emergency T raffic S ignalization for F ire Station 6 – Not To E xceed $36,418.10 T his project is for F ire S tation 6. T he L and Group submitted application and plans to A C HD f or Emergency Traf f ic Signalization for F ire S tation 6. Agreement is for signal construction, installation and maintenance of the emergency traf f ic signalization. Traf f ic Signal A greement is required per the A C HD prior to plan acceptance. City cost not to exceed $36,418.00 for Traffic S ignal Hardware. C onstruction and install of emergency traffic signalization is in construction hard costs of F ire Station 6 project. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate P W Memo A C HD Cover Memo 12/12/2018 A C HD A greement Cover Memo 12/12/2018 RE V I E WE RS : Department Reviewer Action D ate P ublic Works.J ohnson, Chris Approved 12/13/2018 - 9:25 A M P ublic Works.B aird, Ted Approved 12/13/2018 - 12:33 P M P ublic Works.Fields, J enny Approved 12/14/2018 - 1:47 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 205 of 702 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 2 0 6 o f 7 0 2 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 2 0 7 o f 7 0 2 Meridian Fire Station No. 6 COM 18-0166 1435 W. Overland Rd. TRAFFIC SIGNAL CONSTRUCTION, INSTALLATION AND MAINTENANCE AGREEMENT This TRAFFIC SIGNAL CONSTRUCTION, INSTALLATION AND MAINTENANCE AGREEMENT is made and entered into this �8Ay) day of ,D�C(?,Mb c , 20 5, by and between ADA COUNTY HIGHWAY DISTRICT ("ACHD") and City of Meridian ("Developer"); WITNESSETH: FOR GOOD AND SUFFICIENT CONSIDERATION, IT IS AGREED: SECTION 1. Definitions. As used in this Agreement, the following terms shall have the following meanings: (a) The term "ACHD" shall refer to ADA COUNTY HIGHWAY DISTRICT, a body politic and corporate of the State of Idaho whose address is 3775 N. Adams Street, Garden City, Idaho 83714-6499; the contact person at ACHD, and the person with authority to execute the ACHD approvals required hereunder is William J. Gall, whose telephone number is (208) 387-6177 and whose email is bgall@achdidaho.org. (b) The term "ACHD Requirements" shall mean the requirements set forth in the ACHD Planning Review Staff Report dated August 28, 2018, approved by the Commission at its regular meeting held on the 28th day of August, 2018, which Report, as so approved, is by this reference incorporated herein, and for purposes of this Agreement shall specifically refer to Site Specific Requirement number(s) C.3. as set forth therein. (c) The term "Agreement" shall refer to this Traffic Signal Construction, Installation and Maintenance Agreement. (d) The term "Developer" shall refer to City of Meridian an Idaho city, whose address is 33 E. Broadway, Meridian, Idaho 83642, whose Facilities Project Manager is Stacy Redman, whose telephone number is (208) 898-5500 and whose email is sredman(a-),meridiancity.org. (e) The term "Project" shall refer to the design, construction and installation of the traffic signals, poles, wiring, conduit, junction boxes, video detection, foundations and other related facilities contemplated by the ACHD Requirements, and, if also called for in Traffic Signal Agreement, page 1 (6/25/10) S:\DSREVIEW\2-Commercial\2018\Meridian\COM18-0166 Meridian Fire Station No. 6\Traffic Signal Agreement\1. Developer Install (6-25-10). Docx Traffic Signal Agreement, page 2 (6/25/10) S:\DSREVIEW\2-Commercial\2018\Meridian\COM18-0166 Meridian Fire Station No. 6\Traffic Signal Agreement\1. Developer Install (6-25-10).Docx the ACHD Requirements associated with the construction and installation of the traffic signals, paving, curbs, gutters and sidewalks, striping and pavement marking, signing, manhole adjustments and concrete collars, street lighting and/or relocation of irrigation and drainage facilities. (f) The term “Project Manager” shall refer to Eric Cronin P.E. an engineer licensed under the laws of the State of Idaho, who has been selected by Developer to manage and coordinate the design, construction and installation of the Project and who will serve as the contact person among the Developer, the Project contr actor(s) and ACHD. The Project Manager’s address is 462 E. Shore Dr. Ste. 100, Eagle, Idaho 83616, telephone number is (208) 939-4041, and email is eric@thelandgroupinc.com. (g) The term “Project Contractor” shall refer to Engineered Structures, Inc., a corporation, whose Construction Project Manager is Nick Ploetz. W ho has been selected by the Developer to Manage the construction of the project. and who will also serve as the contact person among the Developer, the Project contractor(s) and ACHD. The Construction Project Manager’s address is 3300 E. Louise Dr. Suite 300, Meridian, Idaho 83642, telephone number is (208) 362-3040, and email is nickploetz@esiconstruction.com. (h) The term “Right-of-Way” shall mean the public right-of-way in Ada County, Idaho under the jurisdiction of ACHD. (i) The term “Substantial Completion” shall have the same meaning as in the ACHD General Conditions for a construction contract, as follows: “The construction (of the Project) will be considered to be substantially complete when it can be safely used or occupied by the public for its intended purpose despite the fact that some item or items remain uncompleted.” In the context of this Agreement, Substantial Completion is defined as having the traffic signal installed and operational; all unnecessary traffic control items removed; the area cleaned, maintained and swept; traffic signing complete; and, if called for in the approved design of the Project, striping and pavement marking, storm drain, irrigation and associated appurtenances, manhole adjustments and concrete collars and street lighting, all complete and operational. (j) The term “Traffic Signal Hardware” shall mean those items of equipment, hardware and cable required for the Project which are included among the items described on Exhibit “1” attached hereto. SECTION 2. Recitals. 2.1 ACHD is, or prior to commencement of construction of the Project will become, the owner of all of the Right-of-Way required for the Project. Some of this Right -of-Way may be dedicated TO ACHD by Developer, with a reserved right in Developer to construct and install the Project as agent f or ACHD. Meridian City Council Meeting Agenda December 18, 2018 – Page 209 of 702 Traffic Signal Agreement, page 3 (6/25/10) S:\DSREVIEW\2-Commercial\2018\Meridian\COM18-0166 Meridian Fire Station No. 6\Traffic Signal Agreement\1. Developer Install (6-25-10).Docx 2.2 As the Project will provide ingress and egress to and from Developer’s development and ACHD system of public highways for motorized and nonmotorized vehicles and pedestrian traffic, the costs of designing, constructing and installing the Project is the sole responsibility of Developer. Following acceptance of the Project into its system of highways as built in accordance with ACHD policies and approved designs, title to the Project will pass to ACHD and ACHD will have the responsibility to r epair, maintain and replace the traffic signals as needed. 2.3 To assure compatibility of the Traffic Signal Hardware with hardware for other traffic signals under the jurisdiction of ACHD, Developer will acquire the Traffic Signal Hardware from ACHD, at ACHD’s invoice cost. 2.4 This Agreement is entered into by the parties for the purposes of complying with, and, to the extent of any conflict, supplementing, modifying and amending, the ACHD Requirements. SECTION 3. Developer’s Responsibilities. At its sole cost and expense, Developer agrees to employ the Project Manager, enter into a contract for the design of the Project on, over, across and under ACHD Right-of-Way at the locations set forth in the ACHD Requirements, and acquire the Traffic Signal Hardware from ACHD. Developer shall pay ACHD for the Traffic Signal Hardware at the beginning of the Project and such Traffic Signal Hardware will be released by ACHD only upon receipt of full payment as provided in Section 5.1(c), and, as agent for ACHD, enter into a contract for the construction and installation of the Project in accordance with the Section 4 of this Agreement and designs approved by ACHD, in writing. SECTION 4. Design, Plans and Specifications; ACHD Written Approval and Ownership. 4.1 The design of the Project, the preparation of the plans and specifications and the construction and installation pursuant thereto shall all be accomplished by Developer in accordance with the standards and requirements set forth in the ACHD Policy Manual, including, but not limited to: Section 3000-Project Design, Section 5101.1-Traffic Signal Design Procedures, Section 6000-Construction Services, Section 7000-Development Policy, Section 8000-Drainage & Storm Water Management, and ACHD Requirements as defined in Section 1(b) of this Agreement. In addition, the Project shall include and provide traffic signal interconnect conduit and wiring within the project and on all intersection approaches with collector road status and above, unless specified otherwise in the ACHD Requirements as defined in Section 1(b) of this Agreement. Each level and stage of the Project, the design, plans and specifications, installation and construction and related contracts entered into by Developer with respect to the P roject, shall be subject to review, inspection and written approval by ACHD, and the construction itself shall be subject to the inspection and written acceptance by ACHD. Meridian City Council Meeting Agenda December 18, 2018 – Page 210 of 702 Traffic Signal Agreement, page 4 (6/25/10) S:\DSREVIEW\2-Commercial\2018\Meridian\COM18-0166 Meridian Fire Station No. 6\Traffic Signal Agreement\1. Developer Install (6-25-10).Docx 4.2 ACHD shall have access through Developer to all the designs, plans, specifications, reports, data and other materials (both digital and hard copy) produced by the Project Manager under this Agreement, and, in the event Developer fails or neglects to perform its obligations hereunder in the time and manner required under this Agreement, ACHD shall have unlimited authority to use and disclose the same, in whole or in part, without any restrictions or limitations with respect thereto. Developer agrees to so provide in its contract with the Project Manager. 4.3 Upon execution of this Agreement, and the parties’ written acknowledgment of the final Project plans and Project Manager’s Estimate, Developer shall forward to ACHD copies of all previously prepared design plans for the Project in its and/or its consultant’s possession, including but not limited to design plans, data, consultant reports prepared by third parties, soil reports, engineering reports, and right -of-way plans (collectively “design plans”). Developer shall obtain any necessary third-party consents required by ACHD for ACHD’s possession and potential use of the design plans. In the event of Developer’s default under this Agreement, all ownership interest in the design plans shall transfer to ACHD and ACHD shall become the exclusive owner of said design plans for any use whatsoever including but not limited to completion of the Project. Developer hereby indemnifies and holds ACHD harmless from and against any and all loss, injury, death and damage, and attorney’s fees and cost that might be incurre d by ACHD in defending any claim that may result solely from the use of the design plans by ACHD, its Commissioners, employees, contractors and/or agents. SECTION 5. ACHD Responsibilities and Obligations. 5.1 ACHD hereby agrees to: (a) review designs for the Project and answer questions concerning the same, as requested by the Project Manager; (b) conduct its review of the design in a timely fashion and agrees that it will use its best efforts to complete its review and provide its wri tten response to the Project Manager within fifteen (15) working days after receipt of the same; (c) release Traffic Signal Hardware to Developer only upon receipt of full payment for such Traffic Signal Hardware from the Developer as provided in Section 3; (d) provide access to Developer, its employees, agents and contractors, to its Right-of-Way required for the Project; (e) perform inspection and testing as required by and in accordance with ACHD standards; and Meridian City Council Meeting Agenda December 18, 2018 – Page 211 of 702 Traffic Signal Agreement, page 5 (6/25/10) S:\DSREVIEW\2-Commercial\2018\Meridian\COM18-0166 Meridian Fire Station No. 6\Traffic Signal Agreement\1. Developer Install (6-25-10).Docx (f) perform a final inspection upon receipt of written notice that the Project is ready for final acceptance; when ACHD finds that the work is acceptable and that the Project is complete, ACHD will issue a written certificate of completion. 5.2 After ACHD has issued its certificate of completion accepting the Project into its system of highways as constructed and installed in accordance with ACHD approved designs and this Agreement, ACHD agrees to pay the costs and expenses of maintaining, repairing and replacing the Project, as needed. 5.3 Activation of any accepted traffic signal shall occur only when deemed warranted by ACHD in its sole discretion. SECTION 6. Completion; Warranty of Title. 6.1 The construction and installation of the Project will be considered to be substantially complete when ACHD has issued its letter of substantial completion and fully complete when ACHD has issued its written certificate of completion accepting the Project into its system of highways. 6.2 Upon the completion of the construction and installation of the Project, and the issuance by ACHD of its written certificate of completion, Developer warrants that the Project shall be located on Right-of-Way owned by ACHD, free and clear of all liens and encumbrances. SECTION 7. Dedication and Reservation of Access Easement. If any real property required for the Project is to be conveyed by Developer to ACHD as Right -of-Way, Developer will convey the same to ACHD prior to commencing installation and construction of the Project. In so dedicating Right -of-Way Developer reserves the right to access the same to construct and install the Project. SECTION 8. Appointment of Developer as Agent for ACHD; Permits Required. 8.1 ACHD hereby appoints Developer as its agent for the purpose of entering into contract(s) for the construction and installation of the Project in the Right-of-Way. If the contractor fails or neglects to perform its obligations under the construction and installation contract in a timely and competent manner called for in the contract in accordance with the designs, plans and specifications therefor approved by ACHD, and Developer fails or neglects to terminate such contract, ACHD may terminate this agency and assume the rights of Developer under the contract(s). ACHD may also terminate this agency as provided in Section 12.3 and pay the contractor(s) from the proceeds of the letter of credit or other security pledge to ACHD as required by Section 10. Meridian City Council Meeting Agenda December 18, 2018 – Page 212 of 702 Traffic Signal Agreement, page 6 (6/25/10) S:\DSREVIEW\2-Commercial\2018\Meridian\COM18-0166 Meridian Fire Station No. 6\Traffic Signal Agreement\1. Developer Install (6-25-10).Docx 8.2 Developer will ensure that the contractor constructing and installing the Project obtains all applicable permits to work in the Right-of-Way and pays all applicable fees for such permits prior to start of work under the construction contract. (This Agreement will not function as an ACHD permit to work in the public Right -of-Way). SECTION 9. Construction Contract; Project Manager’s Certificate and As Built Drawings; Assignment of Contractor’s Warranty. 9.1 As agent for ACHD, the Developer will enter into a contract for the construction and installation of the Project in accordance with the ACHD ap proved design. To assist the Developer in preparing such construction contract ACHD will make available its standard form of contract for public works of the nature of the Project. Without limiting what terms and provisions ACHD will require, the contract must include: (a) a requirement for substantial completion of the construction and installation of the Project in accordance with the approved designs, plans and specifications: (i) within seven (7) weeks from the date the Developer issues a notice to proceed to the Contractor, and (ii) no later than March 1, 2020, and (iii) fully complete the Project within fourteen days thereafter. Subject to acts of God, war and delays excused or caused by ACHD, if the construction and installation is not substantially and/or completed within these time periods the contractor shall pay agreed liquidated damages; (b) a requirement the contractor maintain liability insurance insuring against bodily injury or death with limits of not less than $2,000,000 per pe rson and per occurrence, and property damage with a limit of $1,000,000, naming the Developer and ACHD as co-insureds; (c) a two (2)-year warranty of the work and materials on the Project; (d) a provision to indemnify ACHD and Developer from any and a ll claims by third persons arising out of the performance of the contract for construction and installation; and (e) a provision that ACHD may terminate Developer’s agency as provided in this Agreement and assume the powers and responsibilities of Devel oper under the construction and installation contract. 9.2 Upon completion of the Project, the Project Manager shall provide ACHD with: (i) a document signed by the Project Manager certifying that the Project was completed in accordance with ACHD approved designs and this Agreement; and (ii) record (as-built) drawings for the Project in both a reproducible printed format on mylar and electronic files in PDF and the most current AutoCAD format. Meridian City Council Meeting Agenda December 18, 2018 – Page 213 of 702 Traffic Signal Agreement, page 7 (6/25/10) S:\DSREVIEW\2-Commercial\2018\Meridian\COM18-0166 Meridian Fire Station No. 6\Traffic Signal Agreement\1. Developer Install (6-25-10).Docx 9.3 The acceptance of the construction and installation of the Project by the issuance by ACHD of its certificate of completion is deemed to be an assignment by Developer of the contractor’s two (2)-year warranty of the work and materials on the Project to ACHD. SECTION 10. Assurances. Developer will assure ACHD that it will perform its obligations hereunder in the time and manner provided herein, and it will pay the contractor (s) for the construction and installation of the Project by providing ACHD with an irrevocable and unconditional letter of credit in favor of ACHD in an amount equal to one hundred and ten percent (110%) of the amount of the contract for the construction and installation of the Project as estimated by ACHD, issued by either a national bank which has a branch in Ada County, Idaho or another financial institution with offices in Ada County, Idaho which is acceptable to ACHD, which letter of credit shall be delivered to ACHD prior to the award of any of such contract(s). In lieu of a let ter of credit, the Developer may provide a cash bond or pledge other security acceptable to ACHD. When the contractor(s) have been paid and ACHD has issued its certificate of completion of the Project, such assurance shall be released to Developer. In its sole discretion, ACHD may allow the reduction of the assurance as the contractor(s) are paid during the course of construction. SECTION 11. Inspections. Inspection and testing shall be provided by ACHD and accomplished as required by and in accordance with ACHD standards. SECTION 12. Time of Completion; Liquidated Damages; Remedies. 12.1 The construction and installation of the Project shall be substantially completed: (i) during the months of April to October, inclusive; (ii) within seven (7) weeks from the date the Developer issues a notice to proceed to the Contractor and, (iii) no later than March 1, 2020 (the “substantial completion date”). 12.2 Subject to acts of God, war and delays excused or caused by ACHD, if the construction and installation contract is not: (i) substantially completed by the substantial completion date, and fully completed and accepted by ACHD within fourteen (14) days thereafter, Developer shall pay ACHD in either event, as agreed liquidated damages for inconvenience to the motoring public and not as a penalty, an amount equal to the sum of $500.00 for each calendar day of delay. 12.3 Except for liquidated damages resulting from delays, the remedy for which is set forth in Section 12.2, in the event either ACHD or Developer fails or neglects to perform any other of its obligations hereunder in the time and manner required herein, the other party shall have all remedies at law or in equity for default of a contract. Without limiting the foregoing remedies, in the event Developer is the defaulting party ACHD may terminate the Developer’s agency under Section 8.1 without terminating this Agreement or excusing Developer from its continuing obligation to pay liquidated damages under Section 12.2, in which event ACHD shall proceed to cause the contractor(s) to complete Meridian City Council Meeting Agenda December 18, 2018 – Page 214 of 702 Traffic Signal Agreement, page 8 (6/25/10) S:\DSREVIEW\2-Commercial\2018\Meridian\COM18-0166 Meridian Fire Station No. 6\Traffic Signal Agreement\1. Developer Install (6-25-10).Docx the Project, using the assurances provided by Developer under Section 10 to pay the contractor(s). SECTION 13. Attorneys' Fees. Should either party find it necessary to employ an attorney for representation in any action seeking enforcement of any of the provisions of this Agreement, or to protect its interest in any matter arising under this Agreement, or to recover damages for the breach of this Agreement, or to resolve any disagreement in interpretation of this Agreement, the unsuccessful party in any final judgment entered therein agrees to reimburse the prevailing party for all reasonable costs, charges and expenses, including attorneys' fees, expended or incurred by the prevailing party in connection therewith and in connection with any appeal, and the same may be included in such judgment. SECTION 14. Notices. Any and all notices given by either of the parties hereto shall be in writing and deemed delivered when either: (i) delivered personally, or (ii) deposited in the United States Mail, certified, return receipt requested, postage prepaid, addressed to the other party as the address set forth in Section 1 or at such other mailing address as may be provided by written notice of such change give n to the other party in the same manner as above provided. SECTION 15. Applicable Law. This Agreement shall be governed by, and construed in accordance with, the laws of the State of Idaho. SECTION 16. Amending Effect. This Agreement shall, to the extent of any conflict with the ACHD Requirements, modify, amend and supplement the same. Section 17. Incorporation of Exhibits. It is agreed that all exhibits to this Agreement are incorporated by reference and made a part of the terms, provisions and covenants of this Agreement. SECTION 18. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their successors and assigns. SECTION 19. Time of Essence. All times provided for in this Agreement or in any other instrument or document incorporated herein or contemplated hereby for the performance of an act will be strictly construed, it being agreed that time is of the essence of this Agreement. SECTION 20. Warranty of Authority to Execute. 20.1 The person(s) executing this Agreement on behalf of ACHD represent(s) and warrant(s) due authorization to do so on behalf of ACHD, and that upon execution of this Agreement on behalf of ACHD, the same is binding upon, and shall enure to the benefit of, ACHD. Meridian City Council Meeting Agenda December 18, 2018 – Page 215 of 702 20.2 If Seller is not a natural person, the person(s) executing the Agreement on behalf of Seller represent(s) and warrant(s) due authorization to do so on behalf of Seller, and that upon execution of this Agreement on behalf of Seller, the same is binding upon, and shall enure to the benefit, of Seller. SECTION 21. Counterparts. This Agreement shall be executed in two counterparts, each of which shall be deemed an original but both of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. DEVELOPER City of Meridian f By: Tamm eerd Title: Ma o ADA COUNTY HIGHWAY DISTRICT By: William J. Gall Title: Development Review Supervisor EXHIBITS Exhibit 1- Signal Materials List The Ada County Highway District (ACHD) is committed to compliance with Title V1 of the Civil Rights Act of 9964 and related regulations and directives. ACHD assures that no person shall on the grounds of race, color, national origin, gender, disability or age be denied the benefits of, or be otherwise subjected to, discrimination under any ACHD service, program or activity. Traffic Signal Agreement, page 9 (6/25/10) SADSREV] EWI2-Commercia1120181MeddIan= M18-0166 Meridian Fire Station No. 61Traffic Signal Agreementl1. Developer Install (6-25-10).Docx Meridian City Council Meeting Agenda December 18, 2018 – Page 217 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 218 of 702 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 7 O Project File Number: Item Title: Approval of Award of Bid and Agreement to Granite Excavation Inc., for South Meridian Linder Sewer Meeting Notes: Trunk Extension project. For a Not -to -Exceed $1,680,204.25 M" APPROVED I TEM SHEET C ouncil Agenda I tem - 7.O. Presenter: Estimated Time f or P resentation: Title of I tem - Approval of Award of B id and Agreement to Granite E xcavation, Inc. for “S outh M eridian L inder S ewer Trunk E xtension” project for a Not-To-E xceed amount of $1,680,204.25 C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 12/14/2018 S igned Contract A greements / C ontracts 12/14/2018 Contract R equest C hecklist B ackup Material 12/14/2018 P O R equest B ackup Material 12/14/2018 B id Abstract B ackup Material 12/14/2018 B udget B ackup Material 12/14/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 12/14/2018 - 11:02 A M Meridian City Council Meeting Agenda December 18, 2018 – Page 219 of 702 Page 1 Memo To: C. Jay Coles, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Jared Hale; Keith Watts Date: 12/13/2018 Re: December 18 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the December 18 th City Council Consent Agenda for Council’s consideration. Approval of Award of Bid and Agreement to Granite Excavation, Inc. for “South Meridian Linder Sewer Trunk Extension” project for a Not-To-Exceed amount of $1,680,204.25. Recommended Council Action: Award of Bid and Agreement to Granite Excavation, Inc. for Not-to-Exceed amount of $1,680,204.25 as well as authorize Purchasing Manager to sign the Purchase Order for the Not-to-Exceed amount of $1,680,204.25. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda December 18, 2018 – Page 220 of 702 CONTRACT FOR PUBLIC WORKS CONSTRUCTION SOUTH MERIDIAN LINDER SEWER TRUNK EXTENSION PROJECT # 10782.6 THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this day of December 2018, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and GRANITE EXCAVATION, INC. , hereinafter referred to as "CONTRACTOR", whose business address is 23 Warm Lake Hwy. Cascade, ID 83611 and whose Public Works Contractor License # is C-16558 . INTRODUCTION Whereas, the City has a need for services involving SOUTH MERIDIAN LINDER SEWER TRUNK EXTENSION; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. South Meridian Linder Sewer Trunk Extension page 1 of 15 Project 10782.b 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices forthe profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contraclor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provided by the Contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a Not-To-Exceed basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for the NolTo-Exceed amount of $1.680.204.25. 2.2 The Contractor shall provide the City with a monthly slatement and supporting invoices, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue ofthis Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: South Meridian Linder Sewer Trunk Extension Project 10782.b page 2 of 15 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) or unless sooner lerminated as Meridian City Council Meeting Agenda December 18, 2018 – Page 222 of 702 provided in Sections 3.2, 3.3, and Section 4 below or unless some other method or time of termination is listed in Exhibit A. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor 3.3 Should City fail to pay Contractor all or any part of the compensation set forth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 4. Liquidated Damages: Substantial Completion shall be accomplished within 150 (one hundred fifty) calendar days from Notice to Proceed. This project shall be considered Substantially Complete when the Owner has full and unrestricted use and benefit of the facilities, both from an operational and safety standpoint, and only minor incidental work, corrections or repairs remain for the physical completion of the total contract. Contractor shall be liable to the City for any delay beyond this time period in the amount of $300.00 (three hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. Upon receipt ofa Notice to Proceed, the Contractor shall have 180 (one hundred eighty) calendar days to complete the work as described herein. Contractor shall be liable to the City for any delay beyond this time period in the amount of $300.00 (three hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. See Milestones listed in the Payment Schedule for Substantial Completion. 5. Termination: 5.1 lf, through any cause, CONTRACTOR, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least flfteen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. South Meridian Linder Sewer Trunk Extension Project 10782.b page 3 of 15 Meridian City Council Meeting Agenda December 18, 2018 – Page 223 of 702 ln the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. 5.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of seGoff until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 6. lndependentContractor: 6.1 ln all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 6.2 Contractor, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 6.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. lf in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 7. Sub-Contractors: Contractor shall require that all of its sub-contractors be licensed per State of ldaho Statute # 54-1901 8. Removal of Unsatisfactory Employees: South Meridian Linder Sewer Trunk Extension Project'10782.b page 4 of '15 Meridian City Council Meeting Agenda December 18, 2018 – Page 224 of 702 The Contractor shall only furnish employees who are competent and skilled for work under this contract. lf, in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is otherwise unsatisfactory, that employee shall be removed from all work underthis contract. 9. lndemnification and lnsurance: 9.1 CONTRACTOR shall indemnify and save and hold harmless CITY and it's elected officials, officers, employees, agents, and volunteers from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of CITY or its employees. CONTRACTOR shall maintain. and sDeci llv aorees that it will maintain. throuohout the term of this Aoreement. liabilitv insuran ce, in which the CITY shall be named an additional insured in the inimum amounts as follow: Gen eral Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability lnsurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of lnsurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. ln the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, ldaho 83642. 9.2 lnsurance is to be placed with an ldaho admitted insurer with a Best's rating of no less than A-. 9.3 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 9.4 To the e)dent of the indemnity in this contract, Contractor's lnsurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and South Meridian Linder Sewer Trunk Extension page 5 of 15 Project 10782.b Meridian City Council Meeting Agenda December 18, 2018 – Page 225 of 702 volunteers. Any insurance or self-insurance maintained by the City or the City's elected officers, officials, employees and volunteers shall be excess ofthe Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. 9.5 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 9.6 All insurance coverages for subcontractors shall be subject to all ofthe insurance and indemnity requirements stated herein. 9.7 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. 10. Time is ofthe Essence: The parties hereto acknowledge and agree that time is strictly ofthe essence with respect to each and every lerm, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 11. Bonds: Payment and Performance Bonds are required on all Public Works lmprovement Projects per the ISPWC and the City of Meridian Supplemental Specifications & Drawings to the ISPWC, which by this reference are made a part hereof. Contractor is required to furnish faithful performance and payment bonds in the amount oi 100% of the contract price issued by surety licensed to do business in the State of ldaho with a Best's rating of no less than A-. ln the event that the contract is subsequently terminated for failure to perform, the contractor and/or surety will be liable and assessed for any and all costs for the re-procurement of the contract services. 12. Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years from the date of the City of Meridian acceptance per the ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC and any modifications, which by this reference are made a part hereof. All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty from the date of City's acceptance of the corrected work. South Meridian Linder Sewer Trunk Extension Project 10782.b page 6 of 15 Meridian City Council Meeting Agenda December 18, 2018 – Page 226 of 702 '13. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 14. Taxes: 15. MeridianStormwaterSpecifications: All construction projects require either a Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of Meridian Construction Stormwater Management Program (CSWMP) manual. The CSWMP manual containing the procedures and guidelines can be found at this address: htto://www meridian citv o ro /environmental.aspx?id='1 361 8. Contractor shall retain all stormwater and erosion control documentation generated on site during construction including the SWPPP manual, field inspectrons and amendments. Prior to final acceptance of the job by the City the contractor shall return the field SWPPP manual and field inspection documents to the City for review. A completed Contractor Request to File Project N.O.T. with the EPA form shall be provided to the City with the documents. These documents shall be retained, reviewed and approved by the City prior to final acceptance of the proiect. 16. ACHD: Contractor shall be responsible for coordinating with the City to obtain appropriate ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs due to Contractor's violation of any ACHD policy. City shall certify to ACHD that Contractor is authorized to obtain a Temporary Highway and Righlof-Way Use Permit from ACHD on City's behalf. The parties acknowledge and agree that the scope of the agency granted by such certification is limited to, and conterminous with, the term and scope of this Agreement. South Meridian Linder Sewer Trunk Extension Project 10782.b page 7 of '15 The City of Meridian is exempt from Federal and State taxes and will execute the required exemption certificates for items purchased and used by the City. ltems purchased by the City and used by a contractor are subject to Use Tax. All other taxes are the responsibility of the Contractor and are to be included in the Contractor's Bid pricing. Meridian City Council Meeting Agenda December 18, 2018 – Page 227 of 702 17. Reports and lnformation: 17.1 At such trmes and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 17.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 18. Audits and lnspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 19, Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be sub.ject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data orother materials prepared under this Agreement. 20. Equal Employment Opportunity: ln performing the work herein, Contractor agrees to comply with the provisions of Title Vl and Vll of the Civil Rights Act, Revenue Sharing Act Title 31, U.S. Code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. Contractor will take affirmative action during employment or training to insure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. ln performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 21. Employment of Bona Fide ldaho Residents: South Meridian Linder Sewer Trunk Extension Project 10782.b page 8 of 15 Meridian City Council Meeting Agenda December 18, 2018 – Page 228 of 702 Contractor must comply with ldaho State Statute 44-1002 which states that the Contractor employ ninety-five percent (95%) bona fide ldaho residents. 22. Advice of Attorney: Each party warrants and represents that in executing this Agreement. lt has received independent legal advice from its attorney's or the opportunity to seek such advice. 23. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys'fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 24. ConstructionandSeverability: lf any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 25. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 26. Entire Agreement: South Meridian Linder Sewer Trunk Extension Project 10782.b page I of 15 Meridian City Council Meeting Agenda December 18, 2018 – Page 229 of 702 This Agreement contains the entire agreemenl ofthe parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 27. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 28. Payment Request: Payment requests shall be submitted to City of Meridian through the City's proiect management software. The Project Manager will compare the invoice against the Payment Schedule in the Agreement for compliance. Upon approval that the work has been done and is in compliance with the Agreement, the Project Manager will approve the pay request for processing. City of Meridian payment terms are Net 30 from the date City receives a correct invoice. Final payment will not be released until the City has received a tax release from the Tax Commission. 29. Cleanup: Contractor shall keep the worksite clean and free from debris. At completion of work and prior to requesting final inspection, the Contractor shall remove all traces of waste materials and debris resulting from the work. Final payment will not be made if cleanup has not been performed. 30. Order of Precedence: 31. Compliance with Laws: ln performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 32. Applicable Law: South Meridian Linder Sewer Trunk Extension Project 10782.b page '10 of 15 The order or precedence shall be the contract agreement, the lnvitation for Bid document, then the winning bidders submitted bid document. Meridian City Council Meeting Agenda December 18, 2018 – Page 230 of 702 This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 33. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: CITY CONTRACTOR City of Meridian GRANITE EXCAVATION, INC. Purchasing Manager Attn: Brad 33 E Broadway Ave 23 Warm Lake Hwy. Meridian, ID 83642 Cascade, ID 83611 208-489-0417 Phone: 208-382-4188 Email: brad@graniteexcavation.com Idaho Public Works License #c16558 -U-2-4 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 34. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN BY: / South Meridian Linder Sewer Trunk Extension Project 10782.b GRANITE EXCAVATION, INC. page 11 of 15 TAMMY de WEERD, MAYOR Dated: `2-12 - 'ZD 1 B Approved by Council: \ 1 " 19 " 2-0 1 Attest: C. A ' COLES,ITY CLERK Purchasing Approval BY: KEITH WATTS, Purchasing Manager Dated:: Project Manager Jared Hale Dated: /ZZl -7/ o, S jED AUGUST Q � Chy or w &ERIDIANt1 IDAHO V, SEAL` .� Departme t Approva r BY: WARREN STEWART, City Engineer Dated::1/:5,(l South Meridian Linder Sewer Trunk Extension page 12 of 15 Project 10782.b EXHIBIT A SCOPE OF WORK REFER TO INVITATION TO BID PW.1911.10782,b ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the lnvitation to Bid Package # PW-l911-10782.b, are by this reference made a part hereof. SPECIFICATIONS / SCOPE OF WORK All construction work shall be done in accordance with the current version of the ldaho Standards for Public Works Construction (ISPWC), the 2013 City of Meridian Supplemental Specifications to the ISPWC (and any Addendums). See separate attached documents: Plans - South Meridian Linder Sewer Trunk Extension by Keller Associates dated 1118118 (to pages) Special Provisions and/or Technical Specifications by Keller Associates dated 111812018 1zz pases; South Meridian Linder Sewer Trunk Extension Project 10782.b a a Exhibit B page 13 of 15 Meridian City Council Meeting Agenda December 18, 2018 – Page 233 of 702 MILESTONE / PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed $1,680,204.25 South Meridian Linder Sewer Trunk Extension Project 10782.b Milestone 1 Substantial Completion 150 Days from Notice to Proceed Milestone 2 FinalCompletion 180 Days from Notice to Proceed Contract includes furnishing all labor, materials, equipment, and incidentals as required for the South Meridian Linder Sewer Trunk Extension per IFB PW-1911-10782.b Total Bid Schedule A ....................$1,680,204.25 NOT TO EXCEED CONTRACT TOTAL $1.68020425 Contract is a not to exceed amount. Line item pricing betow will be used for invoice verification and any additional increases or decreases in work requested by city. The City will pay the contractor based on actual quantities of each item of work in accordance with the contract documents. ITEM ISPWC REFERENCE #DESCRIPTION QNTY UNIT PRICE EXTENDED PRICE 7 2070.4.7.A.7 1 LS S 93,61s.00 s 93,615.00 2 1103.4.1.A.1 Construction Traffic Control 7 LS s 37,ss0.00 S 37,sso.oo 3 306.4.1.C.1.b (modified in SPs) lmport Trench Backfill - 6" Minus Pit Run 4,882 TON S Eo.go s 1s0,8s3.80 Miscellaneous Surface Restoration - Natural Ground 275 SY 5 2eJ0 $ o,ses.so4 307.4.7.A.7 (modified in SPs) S 644.00 5 72,772.005308.4.1.A.1 18-inch Ridenbaugh Canal Bore (includes 12" carrier pipe) 113 LF 2,447 LF S rsz.so s 324,961.606 501.4.1.8.1.a (modified in SPs) 12-inch Gravity Sewer Pipe 5 t49,267.2s10-inch Gravity Sewer Pipe L,221 LF S 122.2s7 501.4.1.8.1.b (modified in SPs) page 14 of 15 MILESTONE PRICING SCHEDULE Contract Pricing Schedule Mobilization Meridian City Council Meeting Agenda December 18, 2018 – Page 234 of 702 8 501.4.1.8.1.c (modified in SPs) 8-inch Gravity Sewer Pipe 45 LF $ ttt.oo S z,gss.oo 9 502.4.1.A.1.a Type A 48" Manhole 5 EA S 1o,6so.oo S ss,zso.oo 10 502.4.1.A.1".b Type B 60" Manhole (modified by City Supplemental Specifications) 7 EA S i.3,71s.00 S 96,oos.oo 7t 502.4.L.F.1, Connection to Existing Manhole 1 EA s 11,850.00 S 11,850.00 72 504.4.1.A.1 4-inch Sewer Service 247 LF S roo.oo S 26,182.00 13 504.4.1. D.1 Sewer Service Connection to Main 10 EA S oas.oo S o,sso.oo 74 1001.4.1.A.1 Sediment Control 1 LS S 34,7ss.oo S 34,7ss.oo 15 sP100 sP3 7/2" PG 64-28 Asphalt 2,369 TON S 1o2.oo S 241,638.00 16 SP2OO 3/4" Road Base 7,820 TON 5 tz.zs S ss,oss.oo 17 sP300 6-inch Minus Road Subbase 10,109 TON S rz.os S 127,878.8s 18 sP400 18-lnch Steel Casing 189 LF S zgz.oo S so,r::.oo t9 sPs00 16-lnch Steel Casing 206 LF S aoo.so S az,sos.oo 20 SP600 12-lnch Steel Casing 77 LF S :+o.zs 5 26,199.25 21.sP700 Power Pole Support 19 EA S r.oo S 19.00 22 sP800 Type T Cleanout 2 EA 5 z,sso.oo S s,rzo.oo 23 SP9OO Remove and Replace Existing CMP 704 LF S og.oo 5 7,176.00 24 sP1000 Retain and Protect Existing Pipes 8-inches and Greater in Diameter 4 EA S sos.oo S z,zoo.oo 25 sP1100 8-inch Plug at Manhole ,),EA S rrs.oo S rrs.oo 26 sP1200 10-inch Plug at Manhole ,),EA s 20s.00 S zos.oo South Meridian Linder Sewer Trunk Extension Project 10782.b page 15 of 't5 Meridian City Council Meeting Agenda December 18, 2018 – Page 235 of 702 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A+ Payment and Performance Bonds Received (Date): Rating: Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final N/A N/A N/A N/A Goodstanding C-16558 6/30/2019 I. PROJECT INFORMATION 7/16/2018 4/1/2019 N/A 2019 12/13/2018 PW South Meridian Linder Sewer Trunk Extension V. BASIS OF AWARD 12/12/2018 December 19, 2018 IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION N/A December 14, 2018 VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved 12/14/2018 VII. TASK ORDER SELECTION (Project Manager to Complete) Award based on Low Bid Highest Ranked Vendor Selected $1,680,204 Jared Hale If yes, has policy been purchased? Consultant - Keller Associates / Contractor - Granite Excavation Inc. III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 60 3590 93505 10782.b TASK ORDER N/A RFP / RFQ BID Meridian City Council Meeting Agenda December 18, 2018 – Page 236 of 702 $ 1 , 6 8 0 , 2 0 4 . 2 5 1 , 6 8 0 , 2 0 4 . 2 5 G r a n i t e E x c a v a t i o n , I n c . Meridian City Council Meeting Agenda December 18, 2018 – Page 237 of 702 CITY OF MERIDIAN S. Meridian Linder Trunk Extension BID ABSTRACT BID OPENING 12/10/2018 Item No.Description Qty Unit Unit Price Bid Item Total Unit Price Bid Item Total Unit Price Bid Item Total Unit Price Bid Item Total 1 Mobilization 1 LS 93,615.00$ 93,615.00$ 126,750.00$ 126,750.00$ 138,940.88$ 138,940.88$ 92,300.00$ 92,300.00$ 2 Construction Traffic Control 1 LS 37,550.00$ 37,550.00$ 35,660.00$ 35,660.00$ 32,680.00$ 32,680.00$ 31,100.00$ 31,100.00$ 3 Import Trench Backfill - 6" Minus Pit Run 4,882 TON 30.90$ 150,853.80$ 18.75$ 91,537.50$ 25.58$ 124,881.56$ 25.00$ 122,050.00$ 4 Miscellaneous Surface Restoration - Natural Ground 215 SY 29.70$ 6,385.50$ 29.10$ 6,256.50$ 9.06$ 1,947.90$ 15.20$ 3,268.00$ 5 18-inch Ridenbaugh Canal Bore (includes 12" carrier pipe)113 LF 644.00$ 72,772.00$ 855.00$ 96,615.00$ 825.48$ 93,279.24$ 1,409.00$ 159,217.00$ 6 12-inch Gravity Sewer Pipe 2,447 LF 132.80$ 324,961.60$ 154.00$ 376,838.00$ 140.86$ 344,684.42$ 222.00$ 543,234.00$ 7 10-inch Gravity Sewer Pipe 1,221 LF 122.25$ 149,267.25$ 166.00$ 202,686.00$ 201.23$ 245,701.83$ 201.00$ 245,421.00$ 8 8-inch Gravity Sewer Pipe 45 LF 177.00$ 7,965.00$ 132.00$ 5,940.00$ 257.53$ 11,588.85$ 467.00$ 21,015.00$ 9 Type A 48" Manhole 5 EA 10,650.00$ 53,250.00$ 5,325.00$ 26,625.00$ 5,926.72$ 29,633.60$ 9,240.00$ 46,200.00$ 10 Type B 60" Manhole (modified by City Supplemental Specifications)7 EA 13,715.00$ 96,005.00$ 9,875.00$ 69,125.00$ 10,370.56$ 72,593.92$ 18,000.00$ 126,000.00$ 11 Connection to Existing Manhole 1 EA 11,850.00$ 11,850.00$ 6,000.00$ 6,000.00$ 5,671.25$ 5,671.25$ 4,780.00$ 4,780.00$ 12 4-inch Sewer Service 247 LF 106.00$ 26,182.00$ 69.50$ 17,166.50$ 84.25$ 20,809.75$ 135.00$ 33,345.00$ 13 Sewer Service Connection to Main 10 EA 685.00$ 6,850.00$ 2,430.00$ 24,300.00$ 2,185.84$ 21,858.40$ 1,475.00$ 14,750.00$ 14 Sediment Control 1 LS 34,755.00$ 34,755.00$ 24,000.00$ 24,000.00$ 23,152.98$ 23,152.98$ 9,640.00$ 9,640.00$ 15 SP3 1/2" PG 64-28 Asphalt 2,369 TON 102.00$ 241,638.00$ 95.50$ 226,239.50$ 80.23$ 190,064.87$ 146.00$ 345,874.00$ 16 3/4" Road Base 1,820 TON 32.25$ 58,695.00$ 36.00$ 65,520.00$ 21.91$ 39,876.20$ 33.10$ 60,242.00$ 17 6-inch Minus Road Subbase 10,109 TON 12.65$ 127,878.85$ 24.00$ 242,616.00$ 41.84$ 422,960.56$ 25.00$ 252,725.00$ 18 18-Inch Casing 189 LF 297.00$ 56,133.00$ 245.00$ 46,305.00$ 213.96$ 40,438.44$ 589.00$ 111,321.00$ 19 16-Inch Casing 206 LF 400.50$ 82,503.00$ 501.00$ 103,206.00$ 441.81$ 91,012.86$ 569.00$ 117,214.00$ 20 12-Inch Steel Casing 77 LF 340.25$ 26,199.25$ 320.00$ 24,640.00$ 159.06$ 12,247.62$ 1,455.00$ 112,035.00$ 21 Power Pole Support 19 EA 1.00$ 19.00$ 780.00$ 14,820.00$ 430.00$ 8,170.00$ 2,880.00$ 54,720.00$ 22 Type T Cleanout 2 EA 2,560.00$ 5,120.00$ 595.00$ 1,190.00$ 3,629.04$ 7,258.08$ 3,550.00$ 7,100.00$ 23 Remove and Replace Existing CMP 104 LF 69.00$ 7,176.00$ 74.00$ 7,696.00$ 21.04$ 2,188.16$ 135.00$ 14,040.00$ 24 Retain and Protect Existing Pipes 8-inches and Greater in Diameter 4 EA 565.00$ 2,260.00$ 600.00$ 2,400.00$ 2,432.50$ 9,730.00$ 66,800.00$ 267,200.00$ 25 8-inch Plug at Manhole 1 EA 115.00$ 115.00$ 32.00$ 32.00$ 1,080.50$ 1,080.50$ 831.00$ 831.00$ 26 10-inch Plug at Manhole 1 EA 205.00$ 205.00$ 110.00$ 110.00$ 1,188.00$ 1,188.00$ 831.00$ 831.00$ -$ -$ -$ -$ -$ -$ -$ -$ TOTAL BASE BID 1,680,204.25$ 1,844,274.00$ 1,993,639.87$ 2,796,453.00$ Granite Excavation Knife River Blue Sky Construction Milestone Construction Meridian City Council Meeting Agenda December 18, 2018 – Page 238 of 702 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 3590 - WW Construction Projects 60 - Enterprise Fund From 10/1/2018 Through 9/30/2019 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 93505 Sewer Line Extensions 1,865,000.04 0.00 1,865,000.04 100.00% 10614 Black Cat Trunk Sewer - Phase 5 0.00 1,880.43 (1,880.43)0.00% 10614.a Black Cat Trunk Sewer - Phase 5 - Design 0.00 (4,212.51)4,212.51 0.00% 10949.a ITD - Locust Grove at Chinden Sewer Extension 0.00 8,315.00 (8,315.00)0.00% Carr...Carryforward 2,595,860.04 0.00 2,595,860.04 100.00% Total Capital Outlay 4,460,860.08 5,982.92 4,454,877.16 99.87% TOTAL EXPENDITURES 4,460,860.08 5,982.92 4,454,877.16 99.87% Date: 12/13/18 11:23:19 AM Page: 1Meridian City Council Meeting Agenda December 18, 2018 – Page 239 of 702 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 7 P Project File Number: Item Title: Approval of PO for FY19 Security Building Lock upgrade to all production facilities for the Not -to - Meeting Notes: Exceed amount of $114,327.50 I TEM SHEET C ouncil Agenda I tem - 7.P. Presenter: Estimated Time f or P resentation: Title of I tem - Approval of P O for F Y 19 Security Building L ock Upgr ade to all P roduction F acilities for the Not-to-E xceed amount of $114,327.50 C ouncil Notes: No signature required. T hank you. AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 12/11/2018 S igned P O R equisition Cover Memo 12/11/2018 B udget R eport Cover Memo 12/11/2018 A pproved Sole S ource F orm Cover Memo 12/11/2018 RE V I E WE RS : Department Reviewer Action D ate F inance.Coles, C.J ay Approved 12/12/2018 - 12:10 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 240 of 702 Page 1 Memo To: C.Jay Coles, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Josh Gabel; Keith Watts Date: 12/11/2018 Re: December 18 th City Council Meeting Agenda Item The Purchasing Department, on behalf of the Water Department, respectfully requests that the following item be placed on the December 18 th City Council Consent Agenda for Council’s consideration. Approval of PO for FY19 Security Building Lock Upgrade to all Production Facilities for the Not-to-Exceed amount of $114,327.50. This Purchase Order is issued in conjunction with the Sole Source Purchase approved by Council 8/28/2018. Recommended Council Action: Approval of PO and authorize the Purchasing Manager to sign for the Not-To-Exceed amount of $114,327.50. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda December 18, 2018 – Page 241 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 242 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 243 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 244 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 245 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 246 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 247 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 248 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 249 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 250 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 251 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 252 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 253 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 254 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 255 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 256 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 257 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 258 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 259 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 260 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 261 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 262 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 263 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 264 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 265 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 266 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 267 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 268 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 269 of 702 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 3430 - Water - Production 60 - Enterprise Fund From 10/1/2018 Through 9/30/2019 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of OPERATING COSTS 54110 Well Maintenance & Repair 320,000.04 0.00 320,000.04 100.00% 0000 NON-DEPARTMENTAL 0.00 38,874.67 (38,874.67)0.00% 10340.j Well 21 VFD Replacement 0.00 19,979.00 (19,979.00)0.00% 10524 Electric Maintenance Fund 0.00 312.19 (312.19)0.00% 10744.c FY19 SCADA On-Call Support Water Dept 0.00 6,236.00 (6,236.00)0.00% 10789 Generator Maintenance and Repair 0.00 24,784.44 (24,784.44)0.00% 10899.c FY19 SCADA Services 0.00 17,600.00 (17,600.00)0.00% 10952 In-House Electrician Funds 0.00 2,657.34 (2,657.34)0.00% 10958 Well 16B VFD Replacements 0.00 18,325.00 (18,325.00)0.00% 10958.a Well 16C VFD Replacements 0.00 14,564.00 (14,564.00)0.00% Carr...Carryforward 88,490.04 0.00 88,490.04 100.00% Total OPERATING COSTS 408,490.08 143,332.64 265,157.44 64.91% TOTAL EXPENDITURES 408,490.08 143,332.64 265,157.44 64.91% Date: 12/5/18 03:50:27 PM Page: 1Meridian City Council Meeting Agenda December 18, 2018 – Page 270 of 702 E IDIAN PURCHASING AGENT 33 East Broadway Avenue Meridian, lD 83642 Phone: 208-888-4433 Fax: 208-8B7-48't3I i3 *-1 :'l tl) qlTY oF MERTDIAN SOLE SOURCE FORM Date: )-:l-z.la Item or Service: tr Sole Source: La ( rrArrt,knt n^ L^:r-l-It cv't Item is available from only one vendor. ltem is one-of-a kind item and is not sold through distributors. f\4anufacturer is a sole distributor. 6y+l<r^ Thi: 5ysl.a.^ u'o\ S +.tr dP 1.^J;, {ur-- 14. J<-.co Refer to instructions on 2nd page for completion. JUSTIFICATION: (Attach additional pages if needed) <€-- Ntl-ouh.J aL- Lo*r- L e-+{ r,L CJV .+ rA-c-tor,,". tl:"-s +l^*- yVL.J.... (ocj<- [-^- t* P-fU"f., c"a) boor- tocl:- 4ys[e.nt5. i: [.;5 ,* y^J-l {. e.(cr-{-on'.- .^q ["V r{\ct* crnrrr-^{ +.c-|rly +L^^J"zJ s + ^tcJ s. Loc.\r- CoAL i+ a p,l g rr*("-.7 u(3.,-JL C.r^ rl '{-[zrro.:2h p],arLroun G-l- o,nJ \("y CERTIFICATION: I am aware of the requirements set forth in the City's Purchasing Policy & Procedures Manual for competitive bldding and the established criteria for justification for sole source/sole brand purchasing. I have gathered technical information and have made a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident that this justification for sole source/sole brand meets the City's criteria and is accurate. Aooroval B,nA'ta Purchasing Council Datel (Print Approval: Meridian City Council Meeting Agenda December 18, 2018 – Page 271 of 702 SOLE SOURCE/BRAND EXAM PLES. SOLE SOURCE Only one (1) vendor if there is only one (1) vendor for the personal property to be acquired. For purposes of this definition, only one (1) vendor shall refer to situations where there is only one (1) source reasonably available and shall include, but not be limited to, the following situations: (i) Where property is required to respond to a life-threatening situation or a situation which is immediately detrimental to the public welfare or property; (ii) Where the compatibility of equipment, components, accessories, computer software, replacement parts or service is the paramount consideration; (iii) Where a sole suppller's item is needed for trial use or testing; (iv) The purchase of mass-produced movies, videos, books or other copyrighted materials; (v) The purchase of property for which it is determined there is no functional equivalent; (vi) The purchase of public utility services; (vii) The purchase of products, merchandise or trademarked goods for resale at a political subdivision facility; or (viii) Where competitive solicitation is impractical, disadvantageous or unreasonable under the circumstances. THE FOLLOWING ARE NgT REASONS FOR SOLE SOURCE a) Personal preference for a product or vendor. b) Cost, past performance, local presence, delivery etc. These are award criteria to be used in a competitive bid process. c) Specifications that exceed requested performance. Meridian City Council Meeting Agenda December 18, 2018 – Page 272 of 702 nredeo ASSAABIT'V July 10, 2018 Subject: Sole Souce Representative 'lb Whom it May Concem: AssA ABLoY the global leader in door opening solutions This lcttel is to confim that the Medeco X4 ptogram is of a proprietary nature,. All system./bittings generatbd by a Medeco locksmith in the X4 progranl must be supported by the originating locksmith. This is a contractual obligation between Medeco Security Locks and the. Service Centers to assure the lrighest level ofkey control and this patented key control is whal maintains lhe integrity ofthe system, As the.system for City of Meridian Water Departmenl was created by Minute Man Lock & Key' it is therefore a proprietary system whereby Minute Man Lock & Key is the sole source for cut key service and future expansion ofany systems linked to those system's bittings. Ifat any tirne a Medeco dealer does not fulfill its contractual legal obligation to support a customer and/or end user to its satisfaction, that customer and/or end user has the righl to conlact Medeco Security Locks for mediation. If circumstances arise that the dealer is no longer in business or available fbr servicing a proprietary system, after confirming such circumstancq Medeco will reassign the keyway/program to another dealer in the area. Ifyou have arry questions, please call me at 540/380-1649. Sincerely, Rhonda Loyd Legal Administrator Mede.o HlSt SecurhV Lotk,lnc. 3625 Alleghany Orlv-' " P,0. Box 1075 . Salem, VA 24 153 " p: 800.675.7558 . [: 540 iB(1.5010 . vrwrrr.nredeco.com Meridian City Council Meeting Agenda December 18, 2018 – Page 273 of 702 City of Mrdn Water - Admin MINUTEMAN, INC. 230 N MAIN ST MERIDIAN, ID 83642 208-888-2159 Proposal submitted to: Josh Phone: Date: City of Meridian Water Dept 208-888-5242 6/29/2018 Street: Administration City, Slate, & Zip We propose hereby to furnish material and labor - complete in accoraance wan speciticauons oeiow, for the sum or: See Below Payment to be made as follows: On Account All material is guaranteed to be as specified. All work to be completed In a workmanlike manner according to standard practices. Any alteration or deviation from specifications below Involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Our workers are fully covered by Workman's Compensation Insurance, Authorized Signature: We hereby submit specifications and estimates for: Medeco Padlocks $736.27 Medeco Cliq Keys User or Admin ea $108.00 1 - Medeco Cliq Programming Device w/USB Cable $509.00 1 - Remote Wall Mount PD(for Kov Validation) $837.00 Software: CLIO Web Hosted Softwar4t9YLicense Fee) +-- $2,200.00 �- Remote Plus: Includes: des ocal key and cylinder programming plus remote, mobile and BLE programming, key validation cylinder groups, access profiles, temporary access groups. CLIQ Self -Hosted Software (one time purchase) $36,000.00 Annual Recurring Maintenance Fee $5,250.00 Acceptance of proposal - the above prices, specifications and conditions are satisfactory and hereby accepted. You are au!hprized-to- t work as specified. Payment will be made as outlined above. Authorized Sig Date of Acceptance: Page 1 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 7 Q Project File Number: Item Title: Financial Report for October 2018(FY19) Meeting Notes: Rf APPROVED I TEM SHEET C ouncil Agenda I tem - 7.Q. Presenter: Estimated Time f or P resentation: Title of I tem - C ity F inancial Report for October 2018 (F Y 19) C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate City F inancial Report for October 2018 (F Y19)Cover Memo 12/12/2018 RE V I E WE RS : Department Reviewer Action D ate F inance.J ohnson, Chris Approved 12/12/2018 - 2:13 P M F inance.L avoie, Todd Approved 12/12/2018 - 6:07 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 275 of 702 REPORT NAME PAGE # Investment Graphs 1 WATER - Budget to Actual Comparison 2 WWTP - Budget to Actual Comparison 3 Public Works/Billing Budget to Actual Comparison 4 Enterprise Fund - Budget to Actual Comparison 5 Enterprise Fund - Graphs 6 Utility Sales Revenue Comparison 7 General Fund Expenditures - Budget to Actual Comparison 8 General Fund - Graphs 9 General Fund Revenue - Budget to Actual Comparison 10 Community Development - Forecast 11 Community Development - Budget to Actual Comparison 12 Community Development - Graphs 13 Impact Fund - Summary 14 Overtime Graphs 15 Volunteer Hours 16 Vacant Positions 17 Internal Transfers 18 Revenue & Expense Details 19-52 Table of Contents FINANCE REPORT Oct-18 CITY of MERIDIAN Month 1 of FY2019 (Oct 1 - Sep 30) 1 of 52 Meridian City Council Meeting Agenda December 18, 2018 – Page 276 of 702 City of Meridian Investments and Cash Position FY2019 for Month Ending 10/31/18 City of Meridian Investment Portfolio Govern Bonds $24,582,928 Muncipal Bonds $1,128,274 Certif of Deposit $0 Investor Cash $1,924,918 FIB MoneyMarket $1,577,273 Cash $3,752,247 Idaho Bond Fund $20,950,292 Idaho State Pool $53,864,107 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% 3.00% 3.50% 4.00% 4.50% Yield by Investment Type $0 $50,000 $100,000 $150,000 $200,000 $250,000 General Enterprise City of Meridian Interest Income by Fund (GF includes restricted and designated funds) Total Budget Budget YTD Actual YTD Prior YTD $- $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $60,000,000 $70,000,000 General Enterprise Fund City of Meridian Investment/Cash Balance by Major Fund (GF includes restricted and designated funds) FY2019 FY2018 2 of 52 InvestmentsMeridian City Council Meeting Agenda December 18, 2018 – Page 277 of 702 City of Meridian Water Department Incuding PW Admin Costs - Enterprise Fund Budget to Actual Year to Date Comparisons FY2019 for Month Ending 10/31/2018 Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PYTD Variance $ WATER OPERATIONS AND MAINTENANCE Revenue Water Sales 9,152,804 $ 762,734 $ 836,795 $ 74,061 $ 10% 761,014 $ 75,781 $ Miscellaneous 270,000 $ 22,500 $ 37,308 $ 14,808 $ 66% 39,928 $ (2,620) $ 1/2 Billing/Public Works 589,981 $ 49,165 $ 28,904 $ (20,261) $ -41% 13,906 $ 14,999 $ Total Revenue 10,012,785 $ 834,399 $ 903,007 $ 68,608 $ 8% 814,848 $ Personnel Costs Administration 417,585 $ 34,799 $ 21,017 $ 13,782 $ 40% 20,573 $ 443 $ Operations 575,876 $ 47,990 $ 44,801 $ 3,188 $ 7% 44,666 $ 135 $ Distribution 653,518 $ 54,460 $ 54,015 $ 445 $ 1% 52,611 $ 1,404 $ Production 380,520 $ 31,710 $ 22,528 $ 9,182 $ 29% 16,685 $ 5,843 $ Backflow Prevention 127,531 $ 10,628 $ 10,767 $ (139) $ -1% 11,049 $ (282) $ 1/2 Billing/Public Works 2,330,929 $ 194,244 $ 159,631 $ 34,614 $ 18% 145,446 $ 14,185 $ Total Personnel Costs 4,485,959 $ 373,830 $ 312,758 $ 61,072 $ 16% 291,030 $ 21,728 $ Operating Costs Administration 597,099 $ 49,758 $ 160,089 $ (110,331) $ -222% 134,174 $ 25,915 $ Operations 847,164 $ 70,597 $ 21,618 $ 48,979 $ 69% 45,991 $ (24,374) $ Distribution 299,728 $ 24,977 $ 27,239 $ (2,262) $ -9% 15,488 $ 11,751 $ Production 1,231,783 $ 102,649 $ 125,467 $ (22,818) $ -22% 73,246 $ 52,221 $ Backflow Prevention 91,214 $ 7,601 $ 2,189 $ 5,412 $ 71% 730 $ 1,459 $ General Fund Transfer 1,283,937 $ 106,995 $ 115,141 $ (8,146) $ -8% 91,395 $ 23,746 $ 1/2 Billing/Public Works 1,091,582 $ 90,965 $ 85,088 $ 5,877 $ 6% 64,890 $ 20,198 $ Total Operating Costs 5,442,507 $ 453,542 $ 536,830 $ (83,288) $ -18% 425,914 $ 110,917 $ Operating Income (Loss) 84,318 $ 7,026 $ 53,419 $ 46,392 $ 97,904 $ (44,485) $ Capital Outlay Operations Administration 172,058 $ 14,338 $ -$ 14,338 $ 100% 8,051 $ (8,051) $ Distribution -$ -$ -$ -$ -$ -$ Production 140,000 $ 11,667 $ -$ 11,667 $ 100% -$ -$ 1/2 Billing/Public Works 25,114 $ 2,093 $ 255 $ 1,838 $ 88% -$ 255 $ Total Capital Outlay 337,172 $ 28,098 $ 255 $ 27,843 $ 99% 8,051 $ (7,796) $ Net Income (Loss) from Operations (252,854) $ (21,071) $ 53,164 $ 74,235 $ 89,853 $ WATER CONSTRUCTION Revenue Residential Assessments 2,843,093 $ 236,924 $ 377,461 $ 140,537 $ 59% 607,684 $ (230,223) $ Commercial Assessments 510,485 $ 42,540 $ 39,879 $ (2,661) $ -6% 85,080 $ (45,200) $ Interest 100,000 $ 8,333 $ 30,287 $ 21,954 $ 263% 23,367 $ 6,920 $ Total Revenue 3,453,578 $ 287,798 $ 447,628 $ 159,830 $ 56% 716,130 $ (268,503) $ Operating Costs 18,000 $ 1,500 $ 840 $ 660 $ 44% 838 $ 2$ Capital Construction Projects 8,902,118 $ 741,843 $ 411,138 $ 330,705 $ 45% 632,043 $ (220,905) $ Net Income (Loss) from Construction (5,466,540) $ (455,545) $ 35,649 $ 491,194 $ 83,249 $ (47,600) $ Water Department Net Income (Loss) (5,719,394) $ (476,616) $ 88,813 $ 565,430 $ 173,102 $ (84,289) $ Budget to Actual Prior Year to Date 3 of 52 Water Meridian City Council Meeting Agenda December 18, 2018 – Page 278 of 702 City of Meridian Waste Water Including PW Admin Costs - Enterprise Fund Budget to Actual Year to Date Comparisons FY2019 for Month Ending 10/31/2018 Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PYTD Variance $ WASTE WATER OPERATIONS AND MAINTENANCE Revenue Utility Sales 15,945,396 $ 1,328,783 $ 1,236,805 $ (91,978) $ -7% 1,196,493 $ 40,313 $ Miscellaneous -$ -$ 2,175 $ 2,175 $ 1,875 $ 300 $ 1/2 Billing/Public Works 589,981 $ 49,165 $ 28,904 $ (20,261) $ -41% 13,906 $ 14,999 $ Total Revenue 16,535,377 $ 1,377,948 $ 1,267,885 $ (110,063) $ -8% 1,212,273 $ 55,611 $ Personnel Costs Administration 378,631 $ 31,553 $ 20,855 $ 10,698 $ 34% 12,381 $ 8,474 $ Treatment Plant 1,506,229 $ 125,519 $ 107,352 $ 18,167 $ 14% 103,755 $ 3,597 $ Collection Lines 552,760 $ 46,063 $ 42,417 $ 3,646 $ 8% 36,549 $ 5,868 $ Pretreatment Division 164,902 $ 13,742 $ 11,603 $ 2,139 $ 16% 11,715 $ (112) $ Lab 462,174 $ 38,515 $ 35,301 $ 3,214 $ 8% 33,234 $ 2,067 $ 1/2 Billing/Public Works 2,330,929 $ 194,244 $ 159,631 $ 34,614 $ 18% 145,446 $ 14,185 $ Total Personnel Costs 5,395,625 $ 449,635 $ 377,157 $ 72,478 $ 16% 343,079 $ 0$ Operating Costs Administration 374,076 $ 31,173 $ 56,558 $ (25,385) $ -81% 37,045 $ 19,513 $ Treatment Plant 2,148,259 $ 179,022 $ 210,251 $ (31,230) $ -17% 125,581 $ 84,670 $ Collection Lines 544,905 $ 45,409 $ 44,372 $ 1,037 $ 2% 18,622 $ 25,749 $ Pretreatment Division 18,885 $ 1,574 $ 1,414 $ 159 $ 10% 231 $ 1,184 $ Lab 223,730 $ 18,644 $ 20,845 $ (2,201) $ -12% 25,266 $ (4,421) $ General Fund Transfer 1,283,937 $ 106,995 $ 116,469 $ (9,474) $ -9% 92,703 $ 23,766 $ 1/2 Billing/Public Works 1,091,582 $ 90,965 $ 85,088 $ 5,877 $ 6% 64,890 $ 20,198 $ Total Operating Costs 5,685,374 $ 473,781 $ 534,998 $ (61,216) $ -13% 364,338 $ 170,660 $ Operating Income (Loss) 5,454,378 $ 454,531 $ 355,730 $ (98,802) $ -22% 504,857 $ (149,127) $ Capital Outlay Operations Administration 27,831 $ 2,319 $ 6,706 $ (4,387) $ -189% -$ 6,706 $ Collection Lines 62,000 $ 5,167 $ -$ 5,167 $ 100% -$ -$ 1/2 Billing/Public Works 25,114 $ 2,093 $ 255 $ 1,838 $ 88% -$ 255 $ Total Capital Outlay 114,945 $ 9,579 $ 6,961 $ 2,618 $ 27% -$ 6,961 $ Net Income (Loss) from Operations 5,339,433 $ 444,953 $ 348,769 $ (96,184) $ 504,857 $ WASTE WATER CONSTRUCTION Revenue Residential Assessments 5,596,845 $ 466,404 $ 796,220 $ 329,816 $ 71% 1,196,272 $ (400,052) $ Commercial Assessments 958,121 $ 79,843 $ 85,404 $ 5,560 $ 7% 190,893 $ (105,489) $ EPA Compliance Revenue 1,576,515 $ 131,376 $ 131,221 $ (155) $ 0% 124,230 $ 6,991 $ Interest 50,000 $ 4,167 $ 60,606 $ 56,439 $ 1355% 45,659 $ 14,947 $ Total Revenue 8,181,481 $ 681,790 $ 1,073,451 $ 391,661 $ 57% 1,557,054 $ (483,603) $ Operating Costs 35,000 $ 2,917 $ 1,681 $ 1,236 $ 42% 1,676 $ 5$ Capital Construction Projects 34,631,964 $ 2,885,997 $ 1,659,003 $ 1,226,994 $ 43% 2,446,365 $ (787,362) $ Net Income (Loss) from Construction (26,485,483) $ (2,207,124) $ (587,233) $ (1,619,891) $ (890,987) $ Waste Water Department Net Income (Loss) (21,146,051) $ (1,762,171) $ (238,464) $ 1,523,707 $ (386,130) $ Budget to Actual Prior Year to Date 4 of 52 WWTP Meridian City Council Meeting Agenda December 18, 2018 – Page 279 of 702 City of Meridian Enterprise Overhead - Public Works/Utility Billing/Environmental Divisions Budget to Actual Year to Date Comparisons FY2019 for Month Ending 10/31/2018 Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PTYD Variance $ Revenue PW Review Fees 400,000 $ 33,333 $ 57,648 $ 24,315 $ 73% 27,531 $ 30,117 $ Utility Billing Fees 779,961 $ 64,997 $ 160 $ (64,837) $ -100% 280 $ (120) $ Total Revenue 1,179,961 $ 98,330 $ 57,808 $ (40,522) $ -41% 27,811 $ 29,997 $ Personnel Costs 4,661,858 $ 388,488 $ 319,261 $ 69,227 $ 18% 290,891 $ 28,370 $ Operating Expense 2,183,165 $ 181,930 $ 170,176 $ 11,755 $ 6% 129,780 $ 299,956 $ Transfers 230,920 $ 19,243 $ 17,738 $ 1,505 $ 8% 14,598 $ 3,140 $ Total OE 2,414,085 $ 201,174 $ 187,914 $ 13,260 $ 7% 144,378 $ 43,536 $ Total PC & OE 7,075,943 $ 589,662 $ 507,175 $ 82,487 $ 14% 435,269 $ 71,906 $ Operating Income (Loss) (5,895,982) $ (491,332) $ (449,367) $ 41,965 $ (407,458) $ (41,909) $ Capital Outlay 50,228 $ 4,186 $ 510 $ 3,676 $ 88% -$ 510 $ Net Income (Loss) (5,946,210) $ (495,518) $ (449,877) $ 45,641 $ (407,458) $ (42,419) $ Budget to Actual Prior Year to Date 5 of 52 PWbilling Meridian City Council Meeting Agenda December 18, 2018 – Page 280 of 702 City of Meridian Total Enterprise Fund Budget to Actual Year to Date Comparisons FY2019 for Month Ending 10/31/2018 Unrestricted Net Position at 9/30/2018 39,567,637 $ PRELIMINARY Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PYTD Variance $ TOTAL UTILITY OPERATIONS Operating Revenue Water Sales 9,152,804 $ 762,734 $ 836,795 $ 74,061 $ 9.7% 761,014 $ 75,781 $ Wastewater Sales 15,945,396 $ 1,328,783 $ 1,236,805 $ (91,978) $ -6.9% 1,196,493 $ 40,313 $ Public Works/Utility Billing 1,179,961 $ 98,330 $ 57,808 $ (40,522) $ -41.2% 27,811 $ 29,997 $ Miscellaneous 270,000 $ 22,500 $ 39,483 $ 16,983 $ 75.5% 41,803 $ (2,320) $ Total Revenue 26,548,161 $ 2,212,347 $ 2,170,892 $ (41,455) $ -1.9% 2,027,121 $ 143,771 $ Personnel Costs Water Division 2,067,538 $ 172,295 $ 153,128 $ 19,167 $ 11.1% 145,584 $ 7,543 $ Wastewater Division 3,152,188 $ 262,682 $ 217,527 $ 45,155 $ 17.2% 197,633 $ 19,894 $ Public Works/Utility Billing 4,661,858 $ 388,488 $ 319,261 $ 69,227 $ 21.7% 290,891 $ 28,370 $ Total Personnel Costs 9,881,584 $ 823,465 $ 689,916 $ 133,550 $ 19.4% 634,109 $ 55,807 $ Operating Costs Water Division 3,058,619 $ 254,885 $ 336,601 $ (81,716) $ -32.1% 269,628 $ 66,973 $ Wastewater Division 3,318,224 $ 276,519 $ 333,440 $ (56,922) $ -20.6% 206,745 $ 126,695 $ Public Works/Utility Billing 2,183,165 $ 181,930 $ 170,176 $ 11,755 $ 6.5% 129,780 $ 40,396 $ Total Operating Costs 8,560,007 $ 713,334 $ 840,217 $ (126,883) $ -17.8% 606,154 $ 234,064 $ Total PC & OE 18,441,592 $ 1,536,799 $ 1,530,133 $ 6,666 $ 0.4% 1,240,262 $ 289,871 $ Capital Operations 452,117 $ 37,676 $ 7,216 $ 30,460 $ 80.8% 8,051 $ (835) $ General Fund Transfer 2,798,794 $ 233,233 $ 249,348 $ (16,116) $ -6.9% 198,696 $ 50,653 $ Operations Income (Loss) 4,855,659 $ 404,638 $ 391,410 $ (13,228) $ -3.3% (198,696) $ 590,106 $ CONSTRUCTION Construction Revenue Residential Assessments 7,173,946 $ 597,829 $ 825,589 $ 227,760 $ 38.1% 960,548 $ (134,959) $ Commercial Assessments 1,468,606 $ 122,384 $ 125,283 $ 2,899 $ 2.4% 275,973 $ (150,690) $ Multi-Family Assessments 1,265,992 $ 105,499 $ 348,092 $ 242,593 $ 229.9% 843,408 $ (495,316) $ EPA Compliance Revenue 1,576,515 $ 131,376 $ 131,221 $ (155) $ -0.1% 124,230 $ 6,991 $ Interest 150,000 $ 12,500 $ 90,893 $ 78,393 $ 627.1% 69,026 $ 21,867 $ Total Construction Revenue 11,635,059 $ 969,588 $ 1,521,078 $ 551,490 $ 56.9% 2,273,184 $ (752,106) $ Operating Costs Construction 53,000 $ 4,417 $ 2,521 $ 1,896 $ 42.9% 2,514 $ 7$ Capital Construction Projects 43,534,082 $ 3,627,840 $ 2,070,141 $ 1,557,700 $ 42.9% 3,078,408 $ (1,008,268) $ Construction Income (Loss) (31,952,023) $ (2,662,669) $ (551,583) $ 2,111,085 $ (807,738) $ 256,154 $ Enterprise Fund Net Income (Loss) (27,096,364) $ (2,258,030) $ (160,173) $ Fund Balance 12,471,273 $ 37,309,607 $ 39,400,248 $ Budget to Actual Prior Year to Date 6 of 52 Enterprise Meridian City Council Meeting Agenda December 18, 2018 – Page 281 of 702 City of Meridian Enterprise Fund Graphs FY2019 for Month Ending 10/31/18 $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 FY2009FY2010FY2011FY2012FY2013FY2014FY2015FY2016FY2017FY2018FY2019 YTD Utility Connection / Assessment Revenue Water Connection Revenue Sewer Connection Revenue Oct FY18 vs Oct FY19 a $781K decrease in Revenue Comparison of same month for each year 7 of 52 EnterGraphs Meridian City Council Meeting Agenda December 18, 2018 – Page 282 of 702 8 of 52 Utility Meridian City Council Meeting Agenda December 18, 2018 – Page 283 of 702 City of Meridian General Fund Budget to Actual Year to Date Comparisons FY2019 for Month Ending 10/31/2018 Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PYTD Variance $ POLICE PC 16,976,274 $ 1,414,689 $ 1,346,838 $ 67,851 $ 5% 1,192,920 $ 153,918 $ OE 2,753,005 $ 229,417 $ 268,652 $ (39,235) $ -17% 243,426 $ 25,226 $ Total PC and OE 19,729,279 $ 1,644,107 $ 1,615,490 $ 28,616 $ 2% 1,436,346 $ 179,145 $ CO 396,368 $ 33,031 $ 55,345 $ (22,314) $ -68% 34,174 $ 21,171 $ FIRE PC 11,365,718 $ 947,143 $ 774,063 $ 173,080 $ 18% 787,741 $ (13,678) $ OE 1,430,757 $ 119,230 $ 123,318 $ (4,089) $ -3% 126,792 $ (3,474) $ Total PC and OE 12,796,475 $ 1,066,373 $ 897,381 $ 168,992 $ 16% 914,533 $ (17,152) $ CO 5,388,145 $ 449,012 $ 28,630 $ 420,382 $ 94% -$ 28,630 $ Interfund Transfers 94,480 $ 7,873 $ 7,290 $ 584 $ 7% 5,477 $ 1,812 $ PARKS PC 3,371,713 $ 280,976 $ 210,551 $ 70,426 $ 25% 207,788 $ 2,763 $ OE 2,446,504 $ 203,875 $ 219,214 $ (15,339) $ -8% 211,410 $ 7,804 $ Total PC & OE 5,818,217 $ 484,852 $ 429,765 $ 55,087 $ 11% 419,198 $ 10,567 $ CO 9,094,958 $ 757,913 $ 469,688 $ 288,225 $ 38% 599,653 $ (129,965) $ Interfund Transfers 61,194 $ 5,099 $ 4,721 $ 378 $ 7% 3,548 $ 1,174 $ ADMINISTRATION PC 5,543,166 $ 461,930 $ 413,862 $ 48,069 $ 10% 374,447 $ 39,415 $ OE 3,249,538 $ 270,795 $ 357,014 $ (86,219) $ -32% 210,096 $ 146,918 $ Total PC & OE 8,792,703 $ 732,725 $ 770,876 $ (38,151) $ -5% 584,543 $ 186,333 $ CO 780,763 $ 65,064 $ 7,920 $ 57,144 $ 88% -$ 7,920 $ Interfund Transfers (3,013,138) $ (251,095) $ (265,934) $ 14,840 $ -6% (210,561) $ (55,374) $ TOTAL GENERAL FUND PC 37,256,871 $ 3,104,739 $ 2,745,313 $ 359,426 $ 12% 2,562,895 $ 182,418 $ OE 9,879,804 $ 823,317 $ 968,199 $ (144,882) $ -18% 791,725 $ 176,474 $ Total PC and OE 47,136,674 $ 3,928,056 $ 3,713,513 $ 214,544 $ 5% 3,354,621 $ 358,892 $ CO 15,660,235 $ 1,305,020 $ 561,582 $ 743,438 $ 57% 633,827 $ (72,245) $ Interfund Transfers (2,857,464) $ (238,122) $ (253,923) $ 15,801 $ -7% (201,536) $ (52,388) $ PC = Personnel Costs OE = Operating Expenses CO = Capital Outlay NOTE: ~ (01 thru 55 funds) General Fund, Impact Fund, Gra nt Fund, and Capital Projects Fund ~ Parks trending to underspend Personnel Cost due to seasonal hire in summer months Budget to Actual Prior Year to Date 9 of 52 GeneralFund Meridian City Council Meeting Agenda December 18, 2018 – Page 284 of 702 10 of 52 GenFundGraphs Meridian City Council Meeting Agenda December 18, 2018 – Page 285 of 702 City of Meridian Total General Fund Revenue Budget to Actual Year to Date Comparisons FY2019 for Month Ending 10/31/18 Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PYTD Variance $ Property Tax 33,540,850 $ 2,795,071 $ 8,241 $ 2,786,830 $ 100% 44,679 $ (36,439) $ Total Tax Revenue 33,540,850 $ 2,795,071 $ 8,241 $ 2,786,830 $ 100% 44,679 $ (36,439) $ Liquor License 75,000 $ 6,250 $ -$ 6,250 $ 100% 600 $ (600) $ Fire Inspections & Permits -$ -$ 1,572 $ (1,572) $ 347 $ 1,225 $ Dog License 50,000 $ 4,167 $ 1,867 $ 2,300 $ 55% 1,213 $ 655 $ Misc. License & Permits 15,000 $ 1,250 $ 447 $ 803 $ 64% 1,450 $ (1,003) $ Total License & Permit Revenue 140,000 $ 11,667 $ 3,886 $ 7,781 $ 67% 3,610 $ 277 $ Grant Revenue 300,000 $ 25,000 $ -$ 25,000 $ 100% -$ -$ State Revenue Sharing 6,671,294 $ 555,941 $ -$ 555,941 $ 100% -$ -$ State Liquor Revenue 995,406 $ 82,951 $ -$ 82,951 $ 100% -$ -$ Rural Fire 1,294,489 $ 107,874 $ 189,071 $ (81,197) $ -75% -$ 189,071 $ Meridian Development Corp 25,000 $ 2,083 $ 10,000 $ (7,917) $ -380% -$ 10,000 $ School Resources 423,516 $ 35,293 $ -$ 35,293 $ 100% 1,974 $ (1,974) $ Total Intergovernmental Revenue 9,709,705 $ 809,142 $ 199,071 $ 610,071 $ 75% 1,974 $ 197,097 $ Gas Franchise 700,000 $ 58,333 $ -$ 58,333 $ 100% -$ -$ Cable TV Franchise 200,000 $ 16,667 $ -$ 16,667 $ 100% -$ -$ Electricity Franchise 654,639 $ 54,553 $ -$ 54,553 $ 100% -$ -$ Total Franchise Revenue 1,554,639 $ 129,553 $ -$ 129,553 $ 100% -$ -$ Court Revenue 332,500 $ 27,708 $ -$ 27,708 $ 100% -$ -$ Fines, False Alarm, Restitution & Seizure 5,000$ 417 $ 4,799 $ (4,382) $ -1052% 5,592 $ (793) $ Total Fines & Forfeitures Revenue 337,500 $ 28,125 $ 4,799 $ 23,326 $ 83% 5,592 $ (793) $ Charges for Services by Department Fire -$ -$ 1,759 $ (1,759) $ 1,310 $ 449 $ Police 3,000 $ 250 $ 1,716 $ (1,466) $ -587% 1,023 $ 694 $ Parks 978,990 $ 81,583 $ 55,444 $ 26,139 $ 32% 42,571 $ 12,873 $ Admin 109,000 $ 9,083 $ 8,926 $ 158 $ 2% 7,531 $ 1,395 $ Total Charges for Services Revenue 1,090,990 $ 90,916 $ 67,845 $ 23,071 $ 25% 52,435 $ 15,410 $ Impact Fees Impact Fees - Multifamily 314,349 $ 26,196 $ 121,020 $ (94,824) $ -362% 209,421 $ (88,401) $ Impact Fee - Commercial 80,000 $ 6,667 $ 88,576 $ (81,909) $ -1229% 7,651 $ 80,925 $ Impact Fee - Residential 2,164,935 $ 180,411 $ 292,465 $ (112,054) $ -62% 289,872 $ 2,593 $ Total Impact Fee Revenue 2,559,284 $ 213,274 $ 502,061 $ (288,787) $ -135% 506,943 $ (4,883) $ Total Donations 38,410 $ 3,201 $ 14,600 $ (11,399) $ -356% 29,086 $ (14,486) $ Interest & Investment Earnings 217,000 $ 18,083 $ 130,580 $ (112,496) $ -622% 61,394 $ 69,185 $ Total Miscellaneous Revenues -$ -$ 317 $ (317) $ 593 $ (276) $ Total Revenue 49,188,378 $ 4,099,032 $ 931,398 $ 3,167,634 $ 77% 706,306 $ 225,092 $ Total General Fund Revenue does not include Community Development Permit Fee Revenue Budget To Actual Prior Year to Date 11 of 52 Revenue Meridian City Council Meeting Agenda December 18, 2018 – Page 286 of 702 City of Meridian Community Development Services Year End Change to Fund Balance Forecast FY2019 for Month Ending 10/31/2018 Total Budget Total Budget YTD Actual YTD Projected TOTAL DEV. SVCS. REVENUE Commercial Permits 1,345,570 $ 112,131 $ 250,500 $ 3,005,995 $ All other Permits 4,793,938 $ 399,495 $ 523,700 $ 6,284,403 $ Planning Revenue 400,000 $ 33,333 $ 44,941 $ 539,290 $ Miscellaneous Revenue -$ -$ 60 $ 720 $ Interest -$ -$ -$ -$ Total Revenues 6,539,508 $ 544,959 $ 819,201 $ 9,830,408 $ TOTAL DEVELOPMENT SERVICE FUND Revenue 6,539,508 $ 544,959 $ 819,201 $ 9,830,408 $ PC 3,758,950 $ 313,246 $ 155,984 $ 1,871,814 $ OE 2,339,956 $ 194,996 $ 346,527 $ 4,158,321 $ Net Operating to Fund Balance 440,602 $ 36,717 $ 316,689 $ 3,800,273 $ CO & Interfund Transfers 620,375 $ 51,698 $ 4,720 $ 56,639 $ Total Change to Fund Balance (179,773) $ (14,981) $ 311,970 $ 3,743,634 $ FY2003 Transfer to Capital Improvement Fund $585,467 FY2004 Transfer to Capital Improvement Fund $799,548 FY2005 Transfer to Capital Improvement Fund $1,897,123 FY2006 Transfer to Capital Improvement Fund $2,815,539 FY2007 Transfer to Capital Improvement Fund $2,172,405 FY2008 Transfer to Capital Improvement Fund $0 FY2009 Transfer to Capital Improvement Fund $0 FY2010 Transfer to Capital Improvement Fund $0 FY2011 Transfer to Capital Improvement Fund $600,722 FY2012 Transfer to Capital Improvement Fund $2,044,914 FY2013 Transfer to Capital Improvement Fund $1,592,539 FY2014 Transfer to Capital Improvement Fund $1,391,676 FY2015 Transfer to Capital Improvement Fund $1,652,245 FY2016 Transfer to Capital Improvement Fund $2,275,054 FY2017 Transfer to Capital Improvement Fund $2,641,404 FY2018 TENTATIVE Transfer $3,253,363 TOTAL $23,721,999 Projected Transfer 12 of 52 CommDevForecast Meridian City Council Meeting Agenda December 18, 2018 – Page 287 of 702 City of Meridian Community Development Services Budget to Actual Year to Date Comparisons FY2019 for Month Ending 10/31/2018 Total Budget Total Budget YTD Actual YTD YTD Variance $ YTD Variance % PYTD Actual PYTD Variance $ ADMINISTRATION Personnel Costs 231,196 $ 19,266 $ 18,000 $ 1,267 $ 7% 4,844 $ 13,155 $ Operating Expenses 110,104 $ 9,175 $ 9,347 $ (172) $ -2% 5,508 $ 3,840 $ Total PC & OE 341,300 $ 28,442 $ 27,347 $ 1,095 $ 4% 10,352 $ 16,995 $ Interfund Transfers 93,898 $ 7,825 $ 7,245 $ 580 $ 7% 5,444 $ 1,801 $ Fund Balance Transfer 154,040 $ -$ -$ PLANNING Personnel Costs 838,217 $ 69,851 $ 51,518 $ 18,333 $ 26% 43,797 $ 7,721 $ Operating Expenses 262,543 $ 21,879 $ 19,525 $ 2,354 $ 11% 5,090 $ 14,435 $ Total PC and OE 1,100,760 $ 91,730 $ 71,043 $ 20,687 $ 23% 48,887 $ 22,156 $ BUILDING Personnel Costs 2,558,140 $ 213,178 $ 82,997 $ 130,181 $ 61% 39,219 $ 43,778 $ Operating Expenses 1,803,209 $ 150,267 $ 317,655 $ (167,387) $ -111% 245,900 $ 71,755 $ Total PC & OE 4,361,349 $ 363,446 $ 400,652 $ (37,206) $ -10% 285,119 $ 115,533 $ Capital Outlay 561,706 $ 46,809 $ 145 $ 46,664 $ 100% -$ 145 $ Interfund Transfers (63,182) $ (5,265) $ (4,796) $ (469) $ 9% (4,873) $ 77 $ ECONOMIC DEVLP Personnel Costs 131,397 $ 10,950 $ 3,469 $ 7,481 $ 68% 9,655 $ (6,185) $ Operating Expenses 164,100 $ 13,675 $ -$ 13,675 $ 100% 1,621 $ (1,621) $ Total PC & OE 295,497 $ 24,625 $ 3,469 $ 21,156 $ 86% 11,275 $ (7,806) $ Interfund Transfers 27,953 $ 2,329 $ 2,126 $ 203 $ 9% 2,269 $ (143) $ TOTAL DEVELOPMENT SERVICE FUND Personnel Costs 3,758,950 $ 313,246 $ 155,984 $ 157,261 $ 50% 97,515 $ 58,469 $ Operating Expenses 2,339,956 $ 194,996 $ 346,527 $ (151,530) $ -78% 258,118 $ 88,409 $ Total PC and OE 6,098,906 $ 508,242 $ 502,511 $ 5,731 $ 1% 355,633 $ 146,878 $ Capital Outlay 561,706 $ 46,809 $ 145 $ 46,664 $ 100% -$ 145 $ Interfund Transfers 58,669 $ 4,889 $ 4,575 $ 314 $ 6% 2,840 $ 1,735 $ Fund Balance Transfer 154,040 $ -$ -$ NOTE: Interfund Transfers = 25.42% of City Hall costs transfer to Community Development Services Budget to Actual Prior Year to Date City of Meridian Building Department Permit Revenue compared to Building Inspectors Expense FY2019 for Month Ending 10/31/2018 % of Permit Fee Inspectors Gross Revenue Inspector Expense Rev. vs. Exp. that Goes to City Building Inspections 503,961 $ 154,968 $ 348,993 $ 69% Mechanical Inspections 78,400 $ 47,040 $ 31,360 $ 40% Electrical Inspections 65,385 $ -$ 65,385 $ 100% Plumbing Inspections 60,694 $ 36,416 $ 24,278 $ 40% Fire Inspections 67,324 $ 47,999 $ 19,325 $ 29% Total 775,764 $ 286,423 $ 489,341 $ 63% 13 of 52 CommDevMeridian City Council Meeting Agenda December 18, 2018 – Page 288 of 702 14 of 52 CommDevGraphs Meridian City Council Meeting Agenda December 18, 2018 – Page 289 of 702 City of Meridian IMPACT FUND BALANCE as of 10/31/18 Account # Account Description Total Budget - Original Total Budget - Revised Current Year Actual Budget Remaining 2110 - Police Department REVENUES 34777 Impact Rev - Multifamily 29,336 $ -$ 13,380 $ 15,956 $ 34780 Commercial Impact Revenue 20,000 $ -$ 22,116 $ (2,116) $ 34781 Residential Impact Revenue 166,237 $ -$ 32,335 $ 133,902 $ 36100 Interest Earnings -$ -$ 2,800 $ (2,800) $ Total REVENUES 215,573 $ -$ 70,631 $ 144,942 $ 55000 Professional Services 6,170 $ -$ -$ 6,170 $ TOTAL EXPENDITURES 6,170 $ -$ -$ 6,170 $ 2210 - Fire Department REVENUES 34777 Impact Rev - Multifamily 119,114 $ -$ 40,860 $ 78,254 $ 34780 Commercial Impact Revenue 60,000 $ -$ 66,460 $ (6,460) $ 34781 Residential Impact Revenue 674,978 $ -$ 98,745 $ 576,233 $ 36100 Interest Earnings -$ -$ 11,201 $ (11,201) $ Total REVENUES 854,092 $ -$ 217,266 $ 636,826 $ 54000 Equipment & Supplies -$ 20,000 $ -$ 20,000 $ 55000 Professional Services 18,840 $ -$ -$ 18,840 $ 92000 Cap Outlay - Bldgs & Structures 3,899,201 $ -$ 16,987 $ 3,882,214 $ 94120 Capital - Fire Trucks 660,995 $ -$ 11,643 $ 649,352 $ TOTAL EXPENDITURES 4,579,036 $ 20,000 $ 28,630 $ 4,570,406 $ 5200 - Parks & Recreation REVENUES 34777 Impact Rev - Multifamily 165,899 $ -$ 1,218,174 $ (1,052,275) $ 34781 Residential Impact Revenue 1,323,720 $ -$ 1,991,725 $ (668,005) $ 36100 Interest Earnings 15,000 $ -$ 136,980 $ (121,980) $ Total REVENUES 1,504,619 $ -$ 3,346,879 $ (1,842,260) $ 55000 Professional Services 30,800 $ -$ -$ 30,800 $ 55102 Investment Services -$ -$ 190 $ (190) $ 93415 Borup Property construction 155,161 $ -$ 2,036 $ 153,125 $ 96927 Discovery Park 2,610,096 $ -$ 447,146 $ 2,162,950 $ 96929 Hillsdale Park Construction -$ -$ (78) $ 78 $ -$ TOTAL EXPENDITURES 2,796,057 $ -$ 449,294 $ 2,346,763 $ TOTAL BUDGETED EXPENDITURES for FY2019 7,381,263 $ Dept FY2019 beginning fund balance FY2019 net change YTD Fund Balance YTD Police Department $ 1,855,202 70,631 $ 1,925,833 $ Fire Department $ 6,382,796 188,636 $ 6,571,432 $ Parks & Recreation $ 4,844,596 2,897,585 $ 7,742,181 $ TOTAL IMPACT FUND BALANCE 13,082,594 $ 3,156,853 $ 16,239,447 $ 15 of 52 ImpactFundMeridian City Council Meeting Agenda December 18, 2018 – Page 290 of 702 16 of 52 OT Meridian City Council Meeting Agenda December 18, 2018 – Page 291 of 702 City of Meridian Volunteer Hours FY2019 for Month Ending 10/31/2018 Prior MONTH Parks General Police Fire Mayor Comm Dev Clerk Total Year October 703 41 113 428 366 62 44 1,757 2,015 November December January February March April May June July August September TOTAL 703 41 113 428 366 62 44 1,757 2,015 GRAND TOTAL YTD 1,757 17 of 52 VolunteersMeridian City Council Meeting Agenda December 18, 2018 – Page 292 of 702 C i t y o f M e r i d i a n C i t y o f M e r i d i a n C i t y o f M e r i d i a n C i t y o f M e r i d i a n V a c a n c y R e p o r t D e c e m b e r 2 , 2 0 1 8 V a c a n c y R e p o r t D e c e m b e r 2 , 2 0 1 8 V a c a n c y R e p o r t D e c e m b e r 2 , 2 0 1 8 V a c a n c y R e p o r t D e c e m b e r 2 , 2 0 1 8 P o s i t i o n P o s i t i o n P o s i t i o n P o s i t i o n P o s i t i o n N u m b e r P o s i t i o n N u m b e r P o s i t i o n N u m b e r P o s i t i o n N u m b e r F T E FT E F T E FT E F u n d Fu n d F u n d Fu n d D e p a r t m e n t De p a r t m e n t De p a r t m e n t De p a r t m e n t H R S t a t u s H R S t a t u s H R S t a t u s H R S t a t u s P o s i t i o n V a c a n t D a t e Po s i t i o n V a c a n t D a t e Po s i t i o n V a c a n t D a t e Po s i t i o n V a c a n t D a t e Po s i t i o n P o s t e d Po s i t i o n P o s t e d Po s i t i o n P o s t e d Po s i t i o n P o s t e d Date Date Date Date Position Start Date Position Start Date Position Start Date Position Start Date De v e l o p m e n t A n a l y s t I 5 2 2 1 E n t e r p r i s e P W N o R e q u e s t t o Fi l l a t T h i s T i m e N e w P o s i t i o n a s o f 1 0 / 0 1 / 2 0 1 7 N o t y et requested Not yet filled GI S T e c h n i c i a n 3 0 2 1 E n t e r p r i s e P W A c c e p t i n g A p p l i c a t i o n s I n t e r v i e w s i n P r o g r e s s 9 / 2 1 / 2 0 1 8 9 / 1 3 / 2 0 1 8 N o t y e t filled So l i d W a s t e C o o r d i n a t o r 5 6 5 1 E n t e r p r i s e P W A c c e p t i n g A p pl i c a t i o n s Ne w p o s i t i o n F Y 1 8 B u d g e t Am e n d m e n t 10/31/2018 Not yet filled Me t e r T e c h n i c i a n I 2 1 4 1 E n t e r p r i s e P W - W a t e r O f f e r A c c e p te d 9/ 2 4 / 2 0 1 8 1 0 / 5 / 2 0 1 8 1 / 2 8 / 2 0 1 9 Co l l e c t i o n S y s t e m T e c h n i c i a n 3 2 3 1 E n t e r p r i s e P W - W W A c c e pt i n g A p p l i c a t i o n s I n t e r v i e w s i n P r o g r e s s 1 0 / 1 2 / 2 0 18 9 / 1 9 / 2 0 1 8 N o t y e t f i l l e d Co l l e c t i o n S y s t e m T e c h n i c i a n 4 4 9 1 E n t e r p r i s e P W - W W A c c e pt i n g A p p l i c a t i o n s I n t e r v i e w s i n P r o g r e s s 9 / 2 5 / 2 0 1 8 9 / 1 9 / 2 0 1 8 N o t y e t f i l l e d In s t r u m e n t T e c h n i c i a n 5 6 2 1 E n t e r p r i s e P W - W W A c c e p t i n g A pp l i c a t i o n s I n t e r v i e w s i n P r o g r e s s N e w P o s i t i o n a s o f 1 0 / 0 1 / 2 0 1 8 8 / 2 9 / 2 0 1 8 T B D Wa s t e w a t e r O p e r a t o r I I I 5 6 3 1 E n t e r p r i s e P W - W W O f f e r D e c li n e d A c c e p t i n g A p p l i c a t i o n s N e w P o s i t i o n a s o f 1 0 / 0 1/ 2 0 1 8 8 / 2 9 / 2 0 1 8 N o t y e t f i l l e d Ad m i n i s t r a t i v e A s s i s t a n t I - E l e c t r i c a l 5 4 6 1 G e n e r a l B ui l d i n g O n l y p o s t i n g f o r B u i l d i n g A d m i n A s s i s t a n t a t t h i s t i m e N e w P o s i t i o n 0 5 / 0 8 / 2 0 1 8 N o t y e t r e q u e s t e d N ot yet filled Bu i l d i n g I n s p e c t o r I 5 3 1 1 G e n e r a l B u i l d i n g A c c e p t i n g A p pl i c a t i o n s I n t e r v i e w s i n P r o g r e s s N e w P o s i t i o n 0 5 / 08 / 2 0 1 8 5 / 9 / 2 0 1 8 N o t y e t f i l l e d Bu i l d i n g I n s p e c t o r I 5 3 2 1 G e n e r a l B u i l d i n g A c c e p t i n g A p pl i c a t i o n s I n t e r v i e w s i n P r o g r e s s N e w P o s i t i o n 0 5 / 08 / 2 0 1 8 5 / 9 / 2 0 1 8 N o t y e t f i l l e d Bu i l d i n g I n s p e c t o r I I 5 3 3 1 G e n e r a l B u i l d i n g O f f e r A c c e p te d N e w P o s i t i o n 0 5 / 0 8 / 2 0 1 8 5 / 9 / 2 0 1 8 1 1 / 2 6 / 2 0 1 8 Bu i l d i n g P l a n s E x a m i n e r I 5 3 7 1 G e n e r a l B u i l d i n g A c c e p t i ng A p p l i c a t i o n s I n t e r v i e w s i n P r o g r e s s N e w P o s i t i o n 0 5 / 0 8 / 2 0 1 8 5 / 9 / 2 0 1 8 N o t y e t f i l l e d Bu i l d i n g P l a n s E x a m i n e r I I 5 3 8 1 G e n e r a l B u i l d i n g A c c e p t in g A p p l i c a t i o n s I n t e r v i e w s i n P r o g r e s s N e w P o s i t i on 0 5 / 0 8 / 2 0 1 8 5 / 9 / 2 0 1 8 N o t y e t f i l l e d De v e l o p m e n t P e r m i t T e c h n i c i a n I I 2 9 1 G e n e r a l B u i l d i n g A cc e p t i n g A p p l i c a t i o n s 1 0 / 1 / 2 0 1 8 1 1 / 1 0 / 2 0 1 8 N o t y e t f i l led El e c t r i c a l I n s p e c t o r I 5 4 2 1 G e n e r a l B u i l d i n g O f f e r D e c l in e d A c c e p t i n g A p p l i c a t i o n s N e w P o s i t i o n 0 5 / 0 8 / 2 0 1 8 5 /9/2018 Not yet filled El e c t r i c a l I n s p e c t o r I 5 4 3 1 G e n e r a l B u i l d i n g A c c e p t i n g Ap p l i c a t i o n s N e w P o s i t i o n 0 5 / 0 8 / 2 0 1 8 5 / 9 / 2 0 1 8 N o t y e t filled El e c t r i c a l I n s p e c t o r I 5 4 4 1 G e n e r a l B u i l d i n g A c c e p t i n g Ap p l i c a t i o n s I n t e r v i e w s i n P r o g r e s s N e w P o s i t i o n 0 5/ 0 8 / 2 0 1 8 5 / 9 / 2 0 1 8 N o t y e t f i l l e d El e c t r i c a l I n s p e c t o r I I 5 4 5 1 G e n e r a l B u i l d i n g O f f e r A c c ep t e d N e w P o s i t i o n 0 5 / 0 8 / 2 0 1 8 5 / 9 / 2 0 1 8 1 2 / 1 7 / 2 0 1 8 El e c t r i c a l P l a n s E x a m i n e r 5 3 9 1 G e n e r a l B u i l d i n g A c c e p t i ng A p p l i c a t i o n s I n t e r v i e w s i n P r o g r e s s N e w P o s i t i o n 0 5 / 0 8 / 2 0 1 8 5 / 9 / 2 0 1 8 N o t y e t f i l l e d El e c t r i c a l P l a n s E x a m i n e r 5 4 0 1 G e n e r a l B u i l d i n g A c c e p t i ng A p p l i c a t i o n s I n t e r v i e w s i n P r o g r e s s N e w P o s i t i o n 0 5 / 0 8 / 2 0 1 8 5 / 9 / 2 0 1 8 N o t y e t f i l l e d Me c h a n i c a l I n s p e c t o r 5 6 7 1 G e n e r a l B u i l d i n g A c c e p t i n g A p pl i c a t i o n s N e w P o s i t i o n a s o f 1 1 / 0 7 / 2 0 1 8 1 1 / 1 1 / 2 0 1 8 N o t yet filled Me c h a n i c a l I n s p e c t o r 5 6 8 1 G e n e r a l B u i l d i n g A c c e p t i n g A p pl i c a t i o n s N e w P o s i t i o n a s o f 1 1 / 0 7 / 2 0 1 8 1 1 / 1 1 / 2 0 1 8 N o t yet filled Me c h a n i c a l I n s p e c t o r 5 6 9 1 G e n e r a l B u i l d i n g A c c e p t i n g A p pl i c a t i o n s N e w P o s i t i o n a s o f 1 1 / 0 7 / 2 0 1 8 1 1 / 1 1 / 2 0 1 8 N o t yet filled Me c h a n i c a l I n s p e c t o r 5 7 0 1 G e n e r a l B u i l d i n g A c c e p t i n g A p pl i c a t i o n s N e w P o s i t i o n a s o f 1 1 / 0 7 / 2 0 1 8 1 1 / 1 1 / 2 0 1 8 N o t yet filled Me c h a n i c a l S u p e r v i s o r 5 6 6 1 G e n e r a l B u i l d i n g A c c e p t i n g A pp l i c a t i o n s N e w P o s i t i o n a s o f 1 1 / 0 7 / 2 0 1 8 1 1 / 1 1 / 2 0 1 8 N ot yet filled Ad m i n i s t r a t i v e A s s i s t a n t - P T R e c e p t i o n i s t 5 5 1 0 . 5 G e n er a l F i r e O f f e r P e n d i n g N e w P o s i t i o n a s o f 1 0 / 0 1 / 2 0 1 8 9 /20/2018 Not yet filled De p u t y C h i e f O p e r a t i o n s 2 2 7 1 G e n e r a l F i r e P o s i t i o n F i l l ed B y C h a r l i e B u t t e r f i e l d 4 / 1 3 / 2 0 1 8 4 / 1 6 / 2 0 1 8 1 0 / 2 2 / 2 0 18 Fi r e F i g h t e r N 1 G e n e r a l F i r e N o R e q u e s t t o F i l l a t T h i s T i m e 6 / 2 1 / 2 0 1 8 N o t y e t r e q u e s t e d N o t y e t f i l l e d Fi r e F i g h t e r 2 7 1 1 G e n e r a l F i r e N o R e q u e s t t o F i l l a t T h is T i m e 6 / 2 1 / 2 0 1 8 N o t y e t r e q u e s t e d N o t y e t f i l l e d Fi r e F i g h t e r 2 7 3 1 G e n e r a l F i r e N o R e q u e s t t o F i l l a t T h is T i m e 4 / 2 1 / 2 0 1 8 N o t y e t r e q u e s t e d N o t y e t f i l l e d Fi r e F i g h t e r 3 7 7 1 G e n e r a l F i r e N o R e q u e s t t o F i l l a t T h is T i m e 8 / 3 / 2 0 1 8 N o t y e t r e q u e s t e d N o t y e t f i l l e d Fi r e F i g h t e r 3 7 8 1 G e n e r a l F i r e N o R e q u e s t t o F i l l a t T h is T i m e 7 / 2 / 2 0 1 8 N o t y e t r e q u e s t e d N o t y e t f i l l e d Hu m a n R e s o u r c e s G e n e r a l i s t 5 5 0 1 G e n e r a l H u m a n R e s o u r c e s N o R e q u e s t t o F i l l a t T h i s T i m e N e w P o s i t i o n a s o f 10 / 0 1 / 2 0 1 8 N o t y e t r e q u e s t e d N o t y e t f i l l e d Ad m i n i s t r a t i v e A s s i s t a n t 3 1 G e n e r a l P a r k s O f f e r A c c e p t e d 11 / 2 / 2 0 1 8 9 / 2 0 / 2 0 1 8 1 1 / 2 6 / 2 0 1 8 Ho m e c o u r t F a c i l i t y S p e c i a l i s t 5 5 2 1 G e n e r a l P a r k s O f f e r Ac c e p t e d N e w P o s i t i o n a s o f 1 0 / 0 1 / 2 0 1 8 1 0 / 1 9 / 2 0 1 8 1 2 / 1 7/2018 Ma i n t e n a n c e T e c h n i c i a n 2 3 1 G e n e r a l P a r k s O f f e r A c c e p t e d 10 / 1 / 2 0 1 8 1 0 / 3 / 2 0 1 8 1 2 / 1 7 / 2 0 1 8 Ma i n t e n a n c e T e c h n i c i a n 2 7 1 G e n e r a l P a r k s O f f e r A c c e p t e d 10 / 1 / 2 0 1 8 1 0 / 3 / 2 0 1 8 1 2 / 1 7 / 2 0 1 8 Re c r e a t i o n C a m p C o o r d i n a t o r 5 0 7 0 . 5 G e n e r a l P a r k s R e q u e s t t o P o s t R e c e i v e d 8 / 1 6 / 2 0 1 8 T B P 1 2 / 0 5 / 2 0 1 8 N o t y e t f i lled As s o c i a t e C i t y P l a n n e r ( C u r r e n t _ 2 4 1 1 G e n e r a l P l a n n i n g Ac c e p t i n g A p p l i c a t i o n s 1 2 / 7 / 2 0 1 7 1 1 / 2 9 / 2 0 1 8 N o t y e t f i lled Co m m u n i t y S e r v i c e O f f i c e r 5 5 7 1 G e n e r a l P o l i c e S c h e d u l i n g I n t e r v i e w s N e w P o s i t i o n a s o f 1 0 / 0 1 / 2 0 1 8 1 0 / 1 9 / 2 0 1 8 Not yet filled Co m m u n i t y S e r v i c e O f f i c e r 5 5 8 1 G e n e r a l P o l i c e S c h e d u l i n g I n t e r v i e w s N e w P o s i t i o n a s o f 1 0 / 0 1 / 2 0 1 8 1 0 / 1 9 / 2 0 1 8 Not yet filled Co m m u n i t y S e r v i c e O f f i c e r 5 5 9 1 G e n e r a l P o l i c e S c h e d u l i n g I n t e r v i e w s N e w P o s i t i o n a s o f 1 0 / 0 1 / 2 0 1 8 1 0 / 1 9 / 2 0 1 8 Not yet filled Co m m u n i t y S e r v i c e O f f i c e r 5 6 0 1 G e n e r a l P o l i c e S c h e d u l i n g I n t e r v i e w s N e w P o s i t i o n a s o f 1 0 / 0 1 / 2 0 1 8 1 0 / 1 9 / 2 0 1 8 Not yet filled NI B R S - C A U A n a l y s t 5 5 5 1 G e n e r a l P o l i c e A c c e p t i n g A p p l i c a ti o n s N e w P o s i t i o n a s o f 1 0 / 0 1 / 2 0 1 8 1 1 / 1 1 / 2 0 1 8 N o t y e t filled NI B R S - C A U A n a l y s t 5 5 6 1 G e n e r a l P o l i c e A c c e p t i n g A p p l i c a ti o n s N e w P o s i t i o n a s o f 1 0 / 0 1 / 2 0 1 8 1 1 / 1 1 / 2 0 1 8 N o t y e t filled Po l i c e O f f i c e r 3 2 1 G e n e r a l P o l i c e O f f e r A c c e p t e d 10 / 2 1 / 2 0 1 7 1 1 / 1 6 / 2 0 1 7 1 2 / 3 / 2 0 1 8 Po l i c e O f f i c e r 3 3 6 1 G e n e r a l P o l i c e B a c k g r o u n d I n P r o g r e ss 1 0 / 2 1 / 2 0 1 7 1 1 / 1 6 / 2 0 1 7 N o t y e t f i l l e d Po l i c e O f f i c e r 3 4 1 1 G e n e r a l P o l i c e B a c k g r o u n d I n P r o g r e ss 3 / 1 5 / 2 0 1 8 5 / 1 5 / 2 0 1 8 N o t y e t f i l l e d Po l i c e O f f i c e r 3 7 1 G e n e r a l P o l i c e B a c k g r o u n d I n P r o g r e s s 1 1 / 2 / 2 0 1 7 1 1 / 1 6 / 2 0 1 7 N o t y e t f i l l e d Po l i c e O f f i c e r 1 9 2 1 G e n e r a l P o l i c e A c c e p t i n g A p p l i c a t i o ns 1 0 / 1 / 2 0 1 8 1 0 / 1 5 / 2 0 1 8 N o t y e t f i l l e d Po l i c e O f f i c e r 5 1 1 1 G e n e r a l P o l i c e A c c e p t i n g A p p l i c a t i o ns 9 / 2 2 / 2 0 1 8 1 0 / 1 5 / 2 0 1 8 N o t y e t f i l l e d Po l i c e O f f i c e r 5 1 6 1 G e n e r a l P o l i c e A c c e p t i n g A p p l i c a t i o ns 1 0 / 2 / 2 0 1 8 1 0 / 1 5 / 2 0 1 8 N o t y e t f i l l e d Po l i c e O f f i c e r 9 1 1 G e n e r a l P o l i c e A c c e p t i n g A p p l i c a t i o n s 1 1 / 5 / 2 0 1 8 1 1 / 1 6 / 2 0 1 8 N o t y e t f i l l e d Pu b l i c I n f o r m a t i o n S a f e t y O f f i c e r 5 5 3 1 G e n e r a l P o l i c e I nt e r v i e w s S c h e d u l e d N e w P o s i t i o n a s o f 1 0 / 0 1 / 2 0 1 8 8 / 2 9/2018 Not yet filled T O T A L F T E T O T A L F T E T O T A L F T E T O T A L F T E 5 4 5 4 5 4 5 4 18 o f 5 2 VacantPositions Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 2 9 3 o f 7 0 2 Ci t y o f M e r i d i a n In t e r f u n d T r a n s f e r s FY 2 0 1 9 Ef f e c t i v e D a t e Ge n e r a l F u n d Enterprise Fund tr a n s f e r e x p e n s e t o E N T E R P R I S E F U N D ( w a t e r & s e w e r fu n d ) 15 % o f M a y o r ' s O f f i c e p e r s o n n e l c o s t s (e x c e p t M a y o r w a g e & b e n e f i t s ) t r a n s f e r t o E n t e r p r i s e F u n d FY 2 0 1 0 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 15 % o f C l e r k s e x p e n s e s t r a n s f e r t o E n t e r p r i s e F u n d FY 2 0 1 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 46 % o f F i n a n c e e x p e n s e s t r a n s f e r t o E n t e r p r i s e F u n d FY 2 0 1 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 46 % o f H R e x p e n s e s t r a n s f e r t o E n t e r p r i s e F u n d FY 2 0 1 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 46 % o f I T e x p e n s e s t r a n s f e r t o E n t e r p r i s e F u n d FY 2 0 1 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 46 % o f L e g a l e x p e n s e s t r a n s f e r t o E n t e r p r i s e F u n d FY 2 0 1 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 46 % o f I T C a p i t a l e x p e n s e t r a n s f e r t o E n t e r p r i s e F u d FY 2 0 1 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e tr a n s f e r C i t y H a l l c o s t s t o t h e f o l l o w i n g : 13 % F i r e D e p a r t m e n t i n t h e G e n e r a l F u n d FY 2 0 0 9 t r a n s f e r s a l l i n t h i s f u n d 8. 4 2 % P a r k s & R e c r e a t i o n i n t h e G e n e r a l F u n d FY 2 0 0 9 t r a n s f e r s a l l i n t h i s f u n d 12 . 9 2 % C o m m u n i t y D e v e l o p m e n t i n t h e G e n e r a l F u n d FY 2 0 0 9 t r a n s f e r s a l l i n t h i s f u n d 23 . 0 8 % P u b l i c W o r k s i n t h e E n t e r p r i s e F u n d FY 2 0 0 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e Pe r s o n n e l T r a n s f e r s : Bl d g D e p t M g r 5 0 % f r o m B u i l d i n g D e p a r t m e n t t o P u b l i c W o r k s F Y 2 0 0 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e Ca p i t a l P r o j e c t s M g r 2 5 % f r o m O t h e r G o v t t o P u b l i c W or k s FY 2 0 1 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e Co m m u n i c a t i o n s M g r 2 5 % f r o m O t h e r G o v t t o P u b l i c W o rk s FY 2 0 1 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e Ma y o r ' s A d m i n A s s t 5 0 % f r o m M a y o r ' s O f f i c e t o E c o n o m ic D e v e l o p m e n t F Y 2 0 1 5 t r a n s f e r s a l l i n t h i s f u n d St r a t e g i c A n a l y s t 2 5 % f r o m O t h e r G o v t t o P u b l i c W o r k s FY 2 0 1 9 ( r e d u c e s e x p e n s e ) i n c r e a s e s e x p e n s e 19 o f 5 2 Transfers Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 2 9 4 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Co u n c i l 1 1 2 0 - C o u n c i l Co u n c i l PE R S O N N E L C O S T S Co u n c i l A d m i n i s t r a t i v e W a g e s 6 0 , 0 0 0 0 5 , 0 8 3 5 , 0 8 3 5 4 , 9 1 7 9 1 . 5 2 % 5 , 0 8 3 Co u n c i l F I C A ( 7 . 6 5 % ) 4, 5 9 0 0 3 0 7 3 0 7 4 , 2 8 3 9 3 . 3 1 % 3 1 5 Co u n c i l P E R S I 7, 1 6 4 0 5 7 5 5 7 5 6 , 5 8 9 9 1 . 9 6 % 5 7 5 Co u n c i l W o r k e r s ' C o m p 10 8 0 0 0 1 0 8 1 0 0 . 0 0 % 0 Co u n c i l E m p l o y e e B e n e f i t F e e s 9 1 , 1 8 8 0 3 0 0 3 0 0 9 0 , 8 8 8 9 9 . 6 7 % 6 , 1 9 0 Co u n c i l M e d i c a l I n s u r a n c e P r e m i u m s 0 0 5 , 7 9 2 5 , 7 9 2 (5 , 7 9 2 ) 0.00% 0 Co u n c i l V i s i o n I n s P r e m i u m 0 0 8 2 8 2 (8 2 ) 0.00% 0 Co u n c i l D e n t a l I n s P r e m i u m s 0 0 54 9 54 9 (5 4 9 ) 0.00%0 Co u n c i l T o t a l P E R S O N N E L C O S T S 16 3 , 0 5 0 0 12 , 6 8 9 12 , 6 8 9 15 0 , 3 6 1 92.22%12,164 Co u n c i l Co u n c i l OP E R A T I N G C O S T S Co u n c i l O f f i c e E x p e n s e 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 Co u n c i l E m p l o y e e R e c o g n i t i o n a n d C o f f e e 3 6 0 0 0 0 3 6 0 1 0 0 . 0 0 % 0 Co u n c i l C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 4 0 0 0 0 0 4 0 0 1 0 0 . 0 0 % 0 Co u n c i l P r o f e s s i o n a l S e r v i c e s 25 0 0 0 0 2 5 0 1 0 0 . 0 0 % 0 Co u n c i l R a d i o s / C o m m u n i c a t i o n s 26 4 0 2 7 2 7 2 3 7 8 9 . 6 5 % 1 9 Co u n c i l B u s i n e s s M e a l s 3, 2 5 0 0 3 2 7 3 2 7 2 , 9 2 3 8 9 . 9 3 % 1 8 8 Co u n c i l M i l e a g e & P a r k i n g R e i m b u r s e m e n t 1 0 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 Co u n c i l E m p l o y e e S e m i n a r s / T r a i n i n g 6 , 8 4 0 0 0 0 6 , 8 4 0 1 0 0 . 0 0 % 0 Co u n c i l T r a v e l - T r a n s p o r t a t i o n 2 , 3 0 0 0 0 0 2 , 3 0 0 1 0 0 . 0 0 % 0 Co u n c i l T r a v e l - L o d g i n g 6, 5 0 8 0 0 0 6 , 5 0 8 1 0 0 . 0 0 % 0 Co u n c i l T r a v e l - P e r D i e m 1, 5 4 6 0 0 0 1 , 5 4 6 1 0 0 . 0 0 % 0 Co u n c i l H o l i d a y E x p e n s e 90 0 0 0 90 100.00%0 Co u n c i l T o t a l O P E R A T I N G C O S T S 22 , 0 0 8 0 35 5 35 5 21 , 6 5 3 98.39%207 Co u n c i l Co u n c i l DE P T E X P E N D I T U R E S 18 5 , 0 5 8 0 13 , 0 4 4 13 , 0 4 4 17 2 , 0 1 4 92.95%12,371 Co u n c i l Co u n c i l Co u n c i l TO T A L E X P E N D I T U R E S 18 5 , 0 5 8 0 13 , 0 4 4 13 , 0 4 4 17 2 , 0 1 4 92.95%12,371 20 o f 2 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 2 9 5 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Cl e r k 1 1 4 0 - C i t y C l e r k Cl e r k RE V E N U E S Cl e r k L i q u o r L i c e n s e R e v e n u e s 7 5 , 0 0 0 0 0 0 7 5 , 0 0 0 1 0 0 . 0 0 % 6 0 0 Cl e r k M i s c L i c e n s e s / P e r m i t s R e v e n u e s 1 5 , 0 0 0 0 4 4 7 4 4 7 1 4 , 5 5 3 9 7 . 0 2 % 1 , 4 5 0 Cl e r k P a s s p o r t R e v e n u e s 70 , 0 0 0 0 6, 7 9 0 6, 7 9 0 63 , 2 1 0 90.29%5,850 Cl e r k T o t a l R E V E N U E S 16 0 , 0 0 0 0 7, 2 3 7 7, 2 3 7 15 2 , 7 6 3 95.48%7,900 Cl e r k Cl e r k PE R S O N N E L C O S T S Cl e r k W a g e s 30 4 , 3 9 6 0 2 3 , 5 2 2 2 3 , 5 2 2 2 8 0 , 8 7 4 9 2 . 2 7 % 2 9 , 0 0 2 Cl e r k O v e r t i m e W a g e s 1, 0 9 9 0 0 0 1 , 0 9 9 1 0 0 . 0 0 % 1 2 6 Cl e r k F I C A ( 7 . 6 5 % ) 23 , 3 7 1 0 1 , 7 1 2 1 , 7 1 2 2 1 , 6 5 9 9 2 . 6 7 % 2 , 1 3 6 Cl e r k P E R S I 35 , 6 7 2 0 2 , 6 6 3 2 , 6 6 3 3 3 , 0 0 9 9 2 . 5 3 % 3 , 2 9 7 Cl e r k W o r k e r s ' C o m p 90 5 0 0 0 9 0 5 1 0 0 . 0 0 % 0 Cl e r k E m p l o y e e B e n e f i t F e e s 1 0 6 , 3 8 6 0 5 2 5 5 2 5 1 0 5 , 8 6 1 9 9 . 5 0 % 7 , 7 3 8 Cl e r k M e d i c a l I n s u r a n c e P r e m i u m s 0 0 5 , 7 2 2 5 , 7 2 2 (5 , 7 2 2 ) 0.00% 0 Cl e r k V i s i o n I n s P r e m i u m 0 0 7 3 7 3 (7 3 ) 0.00% 0 Cl e r k D e n t a l I n s P r e m i u m s 0 0 46 3 46 3 (4 6 3 ) 0.00%0 Cl e r k T o t a l P E R S O N N E L C O S T S 47 1 , 8 2 9 0 34 , 6 8 0 34 , 6 8 0 43 7 , 1 4 9 92.65%42,299 Cl e r k Cl e r k OP E R A T I N G C O S T S Cl e r k O f f i c e E x p e n s e 3, 8 0 0 0 4 4 7 4 4 7 3 , 3 5 3 8 8 . 2 4 % 1 9 3 Cl e r k C o p i e r E x p e n s e 1, 8 2 4 0 0 0 1 , 8 2 4 1 0 0 . 0 0 % 0 Cl e r k E m p l o y e e R e c o g n i t i o n a n d C o f f e e 4 2 0 0 0 0 4 2 0 1 0 0 . 0 0 % (9) Cl e r k C o d i f i c a t i o n E x p e n s e s 6 , 0 0 0 0 0 0 6 , 0 0 0 1 0 0 . 0 0 % 1 , 0 4 9 Cl e r k S o f t w a r e M a i n t e n a n c e 1 7 , 9 6 0 0 2 3 , 0 9 4 2 3 , 0 9 4 (5 , 1 3 4 ) (28.58)% 2,519 Cl e r k E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 5 0 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 Cl e r k F u r n i t u r e & F u r n i s h i n g s 5 0 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 Cl e r k C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 2 , 6 0 0 0 0 0 2 , 6 0 0 1 0 0 . 0 0 % 0 Cl e r k P r o f e s s i o n a l S e r v i c e s 7 , 5 0 0 0 0 0 7 , 5 0 0 1 0 0 . 0 0 % 0 Cl e r k B a c k g r o u n d / E m p l o y m e n t T e s t i n g 6 , 0 0 0 0 6 4 6 4 5 , 9 3 6 9 8 . 9 3 % 0 Cl e r k C o n t r a c t e d S e r v i c e s 20 , 0 0 0 0 1 , 8 4 6 1 , 8 4 6 1 8 , 1 5 4 9 0 . 7 7 % 2 , 1 0 0 Cl e r k P o s t a g e & M a i l i n g s 7, 0 0 0 0 7 2 7 7 2 7 6 , 2 7 3 8 9 . 6 2 % 6 3 1 Cl e r k B u s i n e s s M e a l s 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 Cl e r k E m p l o y e e S e m i n a r s / T r a i n i n g 5 , 8 4 1 0 1 , 1 9 4 1 , 1 9 4 4 , 6 4 7 7 9 . 5 5 % 2 0 Cl e r k T r a v e l - T r a n s p o r t a t i o n 3 , 0 0 0 0 0 0 3 , 0 0 0 1 0 0 . 0 0 % 0 Cl e r k T r a v e l - L o d g i n g 2, 5 5 0 0 0 0 2 , 5 5 0 1 0 0 . 0 0 % 0 Cl e r k T r a v e l - P e r D i e m 1, 2 5 6 0 0 0 1 , 2 5 6 1 0 0 . 0 0 % 0 Cl e r k L e g a l N o t i c e s 1, 0 0 0 0 1 7 1 1 7 1 8 2 9 8 2 . 9 4 % 9 1 Cl e r k D u e s , L i c e n s e s , P u b l i c a t i o n s 6 4 0 0 0 0 6 4 0 1 0 0 . 0 0 % 0 Cl e r k H o l i d a y E x p e n s e 10 5 0 0 0 1 0 5 1 0 0 . 0 0 % 0 Cl e r k E l e c t i o n s 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 Cl e r k T o t a l O P E R A T I N G C O S T S 88 , 6 9 6 0 27 , 5 4 2 27 , 5 4 2 61 , 1 5 4 68.95%6,595 Cl e r k Cl e r k Ca p i t a l O u t l a y Cl e r k C a p i t a l - E l e c t r o n i c s 0 0 7 , 9 2 0 7 , 9 2 0 (7 , 9 2 0 ) 0.00% 0 Cl e r k C a p i t a l - E q u i p m e n t 7, 5 0 0 0 0 0 7, 5 0 0 100.00%0 Cl e r k T o t a l C a p i t a l O u t l a y 7, 5 0 0 0 7, 9 2 0 7, 9 2 0 (4 2 0 ) (5.60)%0 Cl e r k 21 o f 2 1 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 2 9 6 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Cl e r k DE P T E X P E N D I T U R E S 56 8 , 0 2 5 0 70 , 1 4 2 70 , 1 4 2 49 7 , 8 8 3 87.65%48,893 Cl e r k Cl e r k Tr a n s f e r s Cl e r k P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T (7 0 , 7 7 4 ) 0 (5 , 2 0 2 ) ( 5 , 2 0 2 ) ( 6 5 , 5 7 2 ) 92.64% 0 Cl e r k O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T (1 3 , 3 0 5 ) 0 (4 , 1 3 1 ) (4 , 1 3 1 ) (9 , 1 7 4 ) 68.94%0 Cl e r k T o t a l T r a n s f e r s (8 4 , 0 7 9 ) 0 (9 , 3 3 3 ) (9 , 3 3 3 ) (7 4 , 7 4 6 ) 88.90%0 Cl e r k Cl e r k TO T A L E X P E N D I T U R E S 48 3 , 9 4 6 0 60 , 8 0 8 60 , 8 0 8 42 3 , 1 3 8 87.43%48,893 22 o f 2 2 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 2 9 7 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Ma y o r 1 3 1 0 - M a y o r ' s O f f i c e Ma y o r RE V E N U E S Ma y o r C o m m u n i t y E v e n t R e v / S p o n s o r s h i p 2 0 , 0 0 0 0 0 0 2 0 , 0 0 0 1 0 0 . 0 0 % 0 Ma y o r D o n a t i o n s ( p l u s p r o j e c t c o d e ) 0 0 3, 0 0 0 3, 0 0 0 (3 , 0 0 0 ) 0.00%17,500 Ma y o r T o t a l R E V E N U E S 20 , 0 0 0 0 3, 0 0 0 3, 0 0 0 17 , 0 0 0 85.00%17,500 Ma y o r PE R S O N N E L C O S T S Ma y o r A d m i n i s t r a t i v e W a g e s 9 0 , 9 5 8 0 7 , 5 8 0 7 , 5 8 0 8 3 , 3 7 8 9 1 . 6 6 % 7 , 5 8 0 Ma y o r W a g e s 22 4 , 7 3 4 0 1 8 , 0 0 1 1 8 , 0 0 1 2 0 6 , 7 3 3 9 1 . 9 8 % 1 8 , 1 5 6 Ma y o r F I C A ( 7 . 6 5 % ) 24 , 1 5 0 0 1 , 8 5 6 1 , 8 5 6 2 2 , 2 9 4 9 2 . 3 1 % 1 , 8 8 3 Ma y o r P E R S I 37 , 6 9 4 0 2 , 8 9 6 2 , 8 9 6 3 4 , 7 9 8 9 2 . 3 1 % 2 , 9 1 3 Ma y o r W o r k e r s ' C o m p 1, 1 3 0 0 0 0 1 , 1 3 0 1 0 0 . 0 0 % 0 Ma y o r E m p l o y e e B e n e f i t F e e s 7 5 , 9 9 0 0 3 6 7 3 6 7 7 5 , 6 2 3 9 9 . 5 1 % 6 , 0 3 6 Ma y o r M e d i c a l I n s u r a n c e P r e m i u m s 0 0 5 , 8 5 4 5 , 8 5 4 (5 , 8 5 4 ) 0.00% 0 Ma y o r V i s i o n I n s P r e m i u m 0 0 7 7 7 7 (7 7 ) 0.00% 0 Ma y o r D e n t a l I n s P r e m i u m s 0 0 46 3 46 3 (4 6 3 ) 0.00%0 Ma y o r T o t a l P E R S O N N E L C O S T S 45 4 , 6 5 6 0 37 , 0 9 4 37 , 0 9 4 41 7 , 5 6 2 91.84%36,568 Ma y o r OP E R A T I N G C O S T S Ma y o r O f f i c e E x p e n s e 2, 1 5 0 0 7 0 7 0 2 , 0 8 0 9 6 . 7 2 % 2 2 5 Ma y o r C o p i e r E x p e n s e 2, 4 0 0 0 6 0 0 6 0 0 1 , 8 0 0 7 5 . 0 0 % 1 6 4 Ma y o r E m p l o y e e R e c o g n i t i o n a n d C o f f e e 6 0 0 0 0 0 6 0 0 1 0 0 . 0 0 % 0 Ma y o r F u e l s - G a s 1, 1 0 0 0 9 5 9 5 1 , 0 0 5 9 1 . 3 6 % 0 Ma y o r C l o t h i n g E x p e n s e 1, 0 0 0 0 0 0 1 , 0 0 0 1 0 0 . 0 0 % 0 Ma y o r C o m m u n i t y E v e n t s E x p e n s e s 8 , 3 0 0 0 0 0 8 , 3 0 0 1 0 0 . 0 0 % 0 Ma y o r V e h i c l e R e p a i r 50 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 Ma y o r V e h i c l e M a i n t e n a n c e 50 0 0 2 3 2 3 4 7 7 9 5 . 4 0 % 4 1 Ma y o r S o f t w a r e M a i n t e n a n c e 29 5 0 3 1 4 3 1 4 (1 9 ) (6.40)% 299 Ma y o r E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 5 0 0 0 1 9 1 9 4 8 1 9 6 . 1 9 % 0 Ma y o r F u r n i t u r e & F u r n i s h i n g s 5 0 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 Ma y o r C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 1 , 0 5 0 0 0 0 1 , 0 5 0 1 0 0 . 0 0 % 2 6 3 Ma y o r P r o f e s s i o n a l S e r v i c e s 5 , 0 0 0 0 0 0 5 , 0 0 0 1 0 0 . 0 0 % 0 Ma y o r C o n t r a c t e d L a b o r 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 Ma y o r P o s t a g e & M a i l i n g s 1, 2 5 0 0 1 8 1 8 1 , 2 3 2 9 8 . 5 7 % 8 Ma y o r R a d i o s / C o m m u n i c a t i o n s 26 4 0 2 7 2 7 2 3 7 8 9 . 6 5 % 1 3 Ma y o r C e l l p h o n e E x p e n s e 78 0 0 1 5 1 5 7 6 5 9 8 . 0 7 % 5 2 Ma y o r B u s i n e s s M e a l s 2, 8 5 0 0 1 1 4 1 1 4 2 , 7 3 6 9 6 . 0 1 % 6 2 Ma y o r M i l e a g e & P a r k i n g R e i m b u r s e m e n t 2 5 0 0 2 0 2 0 2 3 0 9 1 . 9 9 % 0 Ma y o r E m p l o y e e S e m i n a r s / T r a i n i n g 7 , 9 7 3 0 2 0 6 2 0 6 7 , 7 6 7 9 7 . 4 1 % 0 Ma y o r T r a v e l - T r a n s p o r t a t i o n 6 , 1 5 0 0 0 0 6 , 1 5 0 1 0 0 . 0 0 % 0 Ma y o r T r a v e l - L o d g i n g 7, 5 9 0 0 0 0 7 , 5 9 0 1 0 0 . 0 0 % 0 Ma y o r T r a v e l - P e r D i e m 1, 8 3 0 0 0 0 1 , 8 3 0 1 0 0 . 0 0 % 0 Ma y o r A d v e r t i s i n g / P r o m o t i o n a l 2 5 0 0 0 0 2 5 0 1 0 0 . 0 0 % 0 Ma y o r P r i n t i n g / B i n d i n g 60 0 0 0 0 6 0 0 1 0 0 . 0 0 % 0 Ma y o r I n s u r a n c e P r e m i u m / C l a i m s 0 0 5 0 5 0 (5 0 ) 0.00% 0 Ma y o r B l d g & S t r u c t u r e s R e n t a l & L e a s e 3 5 0 0 0 0 3 5 0 1 0 0 . 0 0 % 0 Ma y o r D u e s , L i c e n s e s , P u b l i c a t i o n s 5 3 4 0 0 0 5 3 4 1 0 0 . 0 0 % 1 2 2 Ma y o r H o l i d a y E x p e n s e 75 0 0 0 7 5 1 0 0 . 0 0 % 0 Ma y o r V o l u n t e e r e x p e n s e 55 0 0 0 0 55 0 100.00%0 Ma y o r T o t a l O P E R A T I N G C O S T S 55 , 2 9 1 0 1, 5 7 1 1, 5 7 1 53 , 7 2 0 97.16%1,249 Ma y o r DE P T E X P E N D I T U R E S 50 9 , 9 4 7 0 38 , 6 6 5 38 , 6 6 5 47 1 , 2 8 2 92.41%37,816 23 o f 2 3 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 2 9 8 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Ma y o r Ma y o r Tr a n s f e r s Ma y o r P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T (7 7 , 5 3 0 ) 0 (6 , 1 1 0 ) ( 6 , 1 1 0 ) ( 7 1 , 4 2 0 ) 92.11%(6,191) Ma y o r O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T (3 , 9 3 8 ) 0 0 0 (3 , 9 3 8 ) 100.00%0 Ma y o r T o t a l T r a n s f e r s (8 1 , 4 6 8 ) 0 (6 , 1 1 0 ) (6 , 1 1 0 ) (7 5 , 3 5 8 ) 92.50%(6,191) Ma y o r Ma y o r TO T A L E X P E N D I T U R E S 42 8 , 4 7 9 0 32 , 5 5 5 32 , 5 5 5 39 5 , 9 2 5 92.40%31,625 24 o f 2 4 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 2 9 9 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Fi n a n c e 1 5 0 0 - F i n a n c e D e p a r t m e n t Fi n a n c e PE R S O N N E L C O S T S Fi n a n c e W a g e s 72 6 , 1 6 6 0 5 7 , 2 3 1 5 7 , 2 3 1 6 6 8 , 9 3 4 9 2 . 1 1 % 4 8 , 9 5 5 Fi n a n c e O v e r t i m e W a g e s 0 0 3 3 9 3 3 9 (3 3 9 ) 0.00% 87 Fi n a n c e F I C A ( 7 . 6 5 % ) 55 , 5 5 2 0 4 , 2 0 1 4 , 2 0 1 5 1 , 3 5 1 9 2 . 4 3 % 3 , 5 9 0 Fi n a n c e P E R S I 86 , 7 0 4 0 6 , 5 1 8 6 , 5 1 8 8 0 , 1 8 6 9 2 . 4 8 % 5 , 5 5 2 Fi n a n c e W o r k e r s ' C o m p 2, 8 5 2 0 0 0 2 , 8 5 2 1 0 0 . 0 0 % 0 Fi n a n c e E m p l o y e e B e n e f i t F e e s 1 6 7 , 1 7 8 0 9 1 2 9 1 2 1 6 6 , 2 6 6 9 9 . 4 5 % 9 , 3 4 8 Fi n a n c e M e d i c a l I n s u r a n c e P r e m i u m s 0 0 1 1 , 1 3 4 1 1 , 1 3 4 (1 1 , 1 3 4 ) 0.00% 0 Fi n a n c e V i s i o n I n s P r e m i u m 0 0 1 4 3 1 4 3 (1 4 3 ) 0.00% 0 Fi n a n c e D e n t a l I n s P r e m i u m s 0 0 88 1 88 1 (8 8 1 ) 0.00%0 Fi n a n c e T o t a l P E R S O N N E L C O S T S 1, 0 3 8 , 4 5 2 0 81 , 3 5 8 81 , 3 5 8 95 7 , 0 9 4 92.17%67,531 Fi n a n c e Fi n a n c e OP E R A T I N G C O S T S Fi n a n c e O f f i c e E x p e n s e 5, 4 0 0 0 3 2 0 3 2 0 5 , 0 8 0 9 4 . 0 7 % 2 2 6 Fi n a n c e E m p l o y e e R e c o g n i t i o n a n d C o f f e e 6 6 0 0 (7 7 ) ( 7 7 ) 73 7 1 1 1 . 6 0 % 1 7 2 Fi n a n c e S o f t w a r e M a i n t e n a n c e 9 7 , 7 4 5 0 3 6 , 5 5 1 3 6 , 5 5 1 6 1 , 1 9 4 6 2 . 6 0 % 2 5 , 6 1 0 Fi n a n c e E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 4 5 0 0 0 0 4 5 0 1 0 0 . 0 0 % 0 Fi n a n c e F u r n i t u r e & F u r n i s h i n g s 5 0 0 0 0 0 5 0 0 1 0 0 . 0 0 % 3 3 0 Fi n a n c e C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 4 , 6 5 0 0 0 0 4 , 6 5 0 1 0 0 . 0 0 % 0 Fi n a n c e A u d i t & A c c o u n t i n g S e r v i c e s 5 0 , 0 0 0 0 0 0 5 0 , 0 0 0 1 0 0 . 0 0 % 0 Fi n a n c e I n v e s t m e n t S e r v i c e s 18 , 0 0 0 0 1 , 3 6 2 1 , 3 6 2 1 6 , 6 3 8 9 2 . 4 3 % 1 , 3 5 9 Fi n a n c e P o s t a g e & M a i l i n g s 2, 8 0 0 0 3 1 6 3 1 6 2 , 4 8 3 8 8 . 6 9 % 2 0 7 Fi n a n c e C e l l p h o n e E x p e n s e 0 0 0 0 0 0 . 0 0 % 3 7 Fi n a n c e B u s i n e s s M e a l s 64 0 0 0 0 6 4 0 1 0 0 . 0 0 % 0 Fi n a n c e M i l e a g e & P a r k i n g R e i m b u r s e m e n t 2 0 0 0 0 0 2 0 0 1 0 0 . 0 0 % 0 Fi n a n c e E m p l o y e e S e m i n a r s / T r a i n i n g 1 2 , 9 5 5 0 1 , 9 4 7 1 , 9 4 7 1 1 , 0 0 8 8 4 . 9 7 % 2 , 3 3 7 Fi n a n c e T r a v e l - T r a n s p o r t a t i o n 3 , 7 0 0 0 0 0 3 , 7 0 0 1 0 0 . 0 0 % 0 Fi n a n c e T r a v e l - L o d g i n g 5, 3 5 0 0 0 0 5 , 3 5 0 1 0 0 . 0 0 % 0 Fi n a n c e T r a v e l - P e r D i e m 2, 0 0 0 0 0 0 2 , 0 0 0 1 0 0 . 0 0 % 0 Fi n a n c e L e g a l N o t i c e s 6, 0 0 0 0 0 0 6 , 0 0 0 1 0 0 . 0 0 % 0 Fi n a n c e P r i n t i n g / B i n d i n g 5, 0 0 0 0 0 0 5 , 0 0 0 1 0 0 . 0 0 % 1 3 5 Fi n a n c e D u e s , L i c e n s e s , P u b l i c a t i o n s 2 , 3 4 8 0 1 , 2 9 0 1 , 2 9 0 1 , 0 5 8 4 5 . 0 6 % 6 4 0 Fi n a n c e H o l i d a y E x p e n s e 16 5 0 0 0 1 6 5 1 0 0 . 0 0 % 0 Fi n a n c e B a n k & M e r c h a n t C h a r g e s 0 0 0 0 0 0.00%58 Fi n a n c e T o t a l O P E R A T I N G C O S T S 21 8 , 5 6 3 0 41 , 7 1 0 41 , 7 1 0 17 6 , 8 5 3 80.92%31,111 Fi n a n c e Fi n a n c e DE P T E X P E N D I T U R E S 1, 2 5 7 , 0 1 5 0 12 3 , 0 6 8 12 3 , 0 6 8 1, 1 3 3 , 9 4 7 90.20%98,642 Fi n a n c e Fi n a n c e Tr a n s f e r s Fi n a n c e P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T (4 7 7 , 6 8 8 ) 0 (3 7 , 4 2 5 ) ( 3 7 , 4 2 5 ) ( 4 4 0 , 2 6 3 ) 92.16%(33,766) Fi n a n c e O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T (1 0 0 , 5 3 9 ) 0 (1 8 , 8 6 6 ) (1 8 , 8 6 6 ) (8 1 , 6 7 3 ) 81.23%(14,876) Fi n a n c e T o t a l T r a n s f e r s (5 7 8 , 2 2 7 ) 0 (5 6 , 2 9 1 ) (5 6 , 2 9 1 ) (5 2 1 , 9 3 6 ) 90.26%(48,641) Fi n a n c e Fi n a n c e TO T A L E X P E N D I T U R E S 67 8 , 7 8 8 0 66 , 7 7 7 66 , 7 7 7 61 2 , 0 1 1 90.16%50,001 25 o f 2 5 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 0 0 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual IT 1 5 1 0 - I n f o r m a t i o n T e c h n o l o g y IT PE R S O N N E L C O S T S IT W a g e s 1, 0 3 2 , 7 9 2 0 8 1 , 3 9 9 8 1 , 3 9 9 9 5 1 , 3 9 3 9 2 . 1 1 % 7 7 , 4 6 7 IT W a g e s - S e a s o n a l / P a r t t i m e 1 9 , 2 0 0 0 8 9 7 8 9 7 1 8 , 3 0 4 9 5 . 3 3 % 7 9 4 IT O v e r t i m e W a g e s 22 , 2 3 0 0 1 , 4 4 2 1 , 4 4 2 2 0 , 7 8 8 9 3 . 5 1 % 8 3 5 IT F I C A ( 7 . 6 5 % ) 82 , 1 7 8 0 6 , 0 1 6 6 , 0 1 6 7 6 , 1 6 2 9 2 . 6 7 % 5 , 6 9 4 IT P E R S I 12 5 , 9 7 0 0 9 , 3 7 8 9 , 3 7 8 1 1 6 , 5 9 2 9 2 . 5 5 % 8 , 6 9 3 IT W o r k e r s ' C o m p 4, 6 1 9 0 0 0 4 , 6 1 9 1 0 0 . 0 0 % 0 IT E m p l o y e e B e n e f i t F e e s 2 4 3 , 1 6 8 0 1 , 2 2 7 1 , 2 2 7 2 4 1 , 9 4 1 9 9 . 4 9 % 1 7 , 2 0 3 IT M e d i c a l I n s u r a n c e P r e m i u m s 0 0 1 8 , 0 9 6 1 8 , 0 9 6 (1 8 , 0 9 6 ) 0.00% 0 IT V i s i o n I n s P r e m i u m 0 0 2 2 3 2 2 3 (2 2 3 ) 0.00% 0 IT D e n t a l I n s P r e m i u m s 0 0 1, 3 8 7 1, 3 8 7 (1 , 3 8 7 ) 0.00%0 IT T o t a l P E R S O N N E L C O S T S 1, 5 3 0 , 1 5 7 0 12 0 , 0 6 4 12 0 , 0 6 4 1, 4 1 0 , 0 9 3 92.15%110,686 IT IT OP E R A T I N G C O S T S IT O f f i c e E x p e n s e 1, 0 0 0 0 5 1 5 1 9 4 9 9 4 . 9 2 % 3 8 IT C o p i e r E x p e n s e 2, 0 0 0 0 0 0 2 , 0 0 0 1 0 0 . 0 0 % 0 IT E m p l o y e e R e c o g n i t i o n a n d C o f f e e 1 , 1 4 0 0 9 2 9 2 1 , 0 4 8 9 1 . 9 3 % 8 9 IT S a f e t y E x p e n s e 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 IT F u e l s - G a s 70 0 0 7 7 7 7 6 2 3 8 9 . 0 4 % 0 IT B u i l d i n g M a i n t e n a n c e 6, 0 0 0 (6 , 0 0 0 ) 0 0 0 0 . 0 0 % 0 IT V e h i c l e R e p a i r 50 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 IT V e h i c l e M a i n t e n a n c e 50 0 0 8 8 4 9 2 9 8 . 4 0 % 0 IT S o f t w a r e M a i n t e n a n c e 1 5 2 , 9 9 6 0 1 0 1 , 0 9 0 1 0 1 , 0 9 0 5 1 , 9 0 6 3 3 . 9 2 % 2 0 , 5 3 4 IT E q u i p m e n t & S u p p l i e s 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 IT E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 7 0 , 0 0 0 0 1 4 , 0 0 0 1 4 , 0 0 0 5 6 , 0 0 0 8 0 . 0 0 % 6 0 5 IT S o f t w a r e A c q u i s i t i o n & L i c e n s e s ( u n d e r $ 2 5 , 0 0 0 ) 20 2 , 0 6 1 0 1 , 5 9 9 1 , 5 9 9 2 0 0 , 4 6 2 9 9 . 2 0 % 8 3 7 IT F u r n i t u r e & F u r n i s h i n g s 5 0 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 IT C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 4 , 1 5 0 0 0 0 4 , 1 5 0 1 0 0 . 0 0 % 0 IT P r o f e s s i o n a l S e r v i c e s 5 0 , 0 0 0 0 0 0 5 0 , 0 0 0 1 0 0 . 0 0 % 0 IT T e l e p h o n e / I n t e r n e t 16 , 8 0 0 0 7 9 0 7 9 0 1 6 , 0 1 0 9 5 . 2 9 % 1 , 2 7 1 IT P o s t a g e & M a i l i n g s 20 0 0 3 1 3 1 1 6 9 8 4 . 5 1 % 0 IT R a d i o s / C o m m u n i c a t i o n s 1 , 4 4 0 0 1 1 1 1 1 1 1 , 3 2 9 9 2 . 2 6 % 1 6 3 IT C e l l p h o n e E x p e n s e 4, 8 0 0 0 3 1 8 3 1 8 4 , 4 8 2 9 3 . 3 7 % 2 5 8 IT B u s i n e s s M e a l s 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 IT M i l e a g e & P a r k i n g R e i m b u r s e m e n t 7 5 0 5 5 7 1 9 4 . 0 0 % 3 2 IT E m p l o y e e S e m i n a r s / T r a i n i n g 3 6 , 4 1 2 0 0 0 3 6 , 4 1 2 1 0 0 . 0 0 % 6 5 0 IT T r a v e l - T r a n s p o r t a t i o n 8 , 0 0 0 0 0 0 8 , 0 0 0 1 0 0 . 0 0 % 0 IT T r a v e l - L o d g i n g 5, 6 0 0 0 0 0 5 , 6 0 0 1 0 0 . 0 0 % 0 IT T r a v e l - P e r D i e m 2, 4 0 0 0 0 0 2 , 4 0 0 1 0 0 . 0 0 % 0 IT D u e s , L i c e n s e s , P u b l i c a t i o n s 5 0 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 IT H o l i d a y E x p e n s e 28 5 0 0 0 28 5 100.00%0 IT T o t a l O P E R A T I N G C O S T S 56 8 , 3 5 9 (6 , 0 0 0 ) 11 8 , 1 7 1 11 8 , 1 7 1 44 4 , 1 8 9 78.99%24,476 IT IT Ca p i t a l O u t l a y IT C a p i t a l - C o m p u t e r s & P r i n t e r s 1 2 2 , 5 0 0 0 0 0 1 2 2 , 5 0 0 1 0 0 . 0 0 % 0 IT C a p i t a l - C o m m u n i c a t i o n E q u i p m e n t 7 5 , 6 0 0 0 0 0 75 , 6 0 0 100.00%0 IT T o t a l C a p i t a l O u t l a y 19 8 , 1 0 0 0 0 0 19 8 , 1 0 0 100.00%0 IT DE P T E X P E N D I T U R E S 2, 2 9 6 , 6 1 7 (6 , 0 0 0 ) 23 8 , 2 3 5 23 8 , 2 3 5 2, 0 5 2 , 3 8 2 89.59%135,163 26 o f 2 6 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 0 1 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual IT IT Tr a n s f e r s IT P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T (7 0 3 , 8 7 2 ) 0 (5 5 , 2 2 9 ) ( 5 5 , 2 2 9 ) ( 6 4 8 , 6 4 3 ) 92.15%(55,343) IT O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T (3 3 9 , 4 1 6 ) 0 (4 7 , 2 5 0 ) (4 7 , 2 5 0 ) (2 9 2 , 1 6 6 ) 86.07%(12,238) IT T o t a l T r a n s f e r s (1 , 0 4 3 , 2 8 8 ) 0 (1 0 2 , 4 7 9 ) (1 0 2 , 4 7 9 ) (9 4 0 , 8 0 9 ) 90.18%(67,581) IT IT TO T A L E X P E N D I T U R E S 1, 2 5 3 , 3 2 8 (6 , 0 0 0 ) 13 5 , 7 5 6 13 5 , 7 5 6 1, 1 1 1 , 5 7 3 89.11%67,581 27 o f 2 7 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 0 2 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Le g a l 1 5 2 0 - L e g a l D e p t Le g a l PE R S O N N E L C O S T S Le g a l W a g e s 53 6 , 6 7 3 0 4 2 , 1 9 6 4 2 , 1 9 6 4 9 4 , 4 7 7 9 2 . 1 3 % 4 1 , 2 0 8 Le g a l F I C A ( 7 . 6 5 % ) 41 , 0 5 5 0 3 , 0 9 0 3 , 0 9 0 3 7 , 9 6 5 9 2 . 4 7 % 3 , 0 0 7 Le g a l P E R S I 64 , 0 4 8 0 4 , 7 7 7 4 , 7 7 7 5 9 , 2 7 1 9 2 . 5 4 % 4 , 6 6 5 Le g a l W o r k e r s ' C o m p 95 7 0 0 0 9 5 7 1 0 0 . 0 0 % 0 Le g a l E m p l o y e e B e n e f i t F e e s 7 5 , 9 9 0 0 4 8 5 4 8 5 7 5 , 5 0 5 9 9 . 3 6 % 5 , 1 9 0 Le g a l M e d i c a l I n s u r a n c e P r e m i u m s 0 0 4 , 6 9 6 4 , 6 9 6 (4 , 6 9 6 ) 0.00% 0 Le g a l V i s i o n I n s P r e m i u m 0 0 6 5 6 5 (6 5 ) 0.00% 0 Le g a l D e n t a l I n s P r e m i u m s 0 0 41 3 41 3 (4 1 3 ) 0.00%0 Le g a l T o t a l P E R S O N N E L C O S T S 71 8 , 7 2 3 0 55 , 7 2 2 55 , 7 2 2 66 3 , 0 0 1 92.25%54,070 Le g a l Le g a l OP E R A T I N G C O S T S Le g a l O f f i c e E x p e n s e 2, 5 0 0 0 2 8 2 8 2 , 4 7 2 9 8 . 8 9 % 0 Le g a l E m p l o y e e R e c o g n i t i o n a n d C o f f e e 3 0 0 0 0 0 3 0 0 1 0 0 . 0 0 % 0 Le g a l S o f t w a r e M a i n t e n a n c e 1, 1 8 0 0 1 , 2 5 5 1 , 2 5 5 (7 5 ) (6.39)% 1,196 Le g a l E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 5 0 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 Le g a l F u r n i t u r e & F u r n i s h i n g s 5 0 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 Le g a l C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 2 , 1 0 0 0 0 0 2 , 1 0 0 1 0 0 . 0 0 % 0 Le g a l P r o f e s s i o n a l S e r v i c e s 1 0 , 0 0 0 0 0 0 1 0 , 0 0 0 1 0 0 . 0 0 % 0 Le g a l L e g a l S e r v i c e s 30 , 0 0 0 0 6 , 7 2 0 6 , 7 2 0 2 3 , 2 8 0 7 7 . 6 0 % 0 Le g a l P o s t a g e & M a i l i n g s 15 0 0 3 3 1 4 7 9 7 . 9 4 % 5 Le g a l R a d i o s / C o m m u n i c a t i o n s 48 0 0 5 5 5 5 4 2 5 8 8 . 6 1 % 1 9 Le g a l C e l l p h o n e E x p e n s e 1, 0 0 8 0 8 4 8 4 9 2 4 9 1 . 6 6 % 8 4 Le g a l B u s i n e s s M e a l s 10 0 0 3 8 3 8 6 2 6 2 . 2 9 % 0 Le g a l M i l e a g e & P a r k i n g R e i m b u r s e m e n t 1 0 0 0 2 4 2 4 7 6 7 5 . 9 9 % 8 Le g a l E m p l o y e e S e m i n a r s / T r a i n i n g 4 , 0 0 0 0 3 5 5 3 5 5 3 , 6 4 5 9 1 . 1 2 % 8 3 0 Le g a l T r a v e l - T r a n s p o r t a t i o n 1 , 0 0 0 0 0 0 1 , 0 0 0 1 0 0 . 0 0 % 9 5 9 Le g a l T r a v e l - L o d g i n g 1, 0 0 0 0 0 0 1 , 0 0 0 1 0 0 . 0 0 % 8 3 8 Le g a l T r a v e l - P e r D i e m 50 0 0 0 0 5 0 0 1 0 0 . 0 0 % 5 6 7 Le g a l P r i n t i n g / B i n d i n g 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 Le g a l D u e s , L i c e n s e s , P u b l i c a t i o n s 1 0 , 1 6 2 0 1 , 0 8 0 1 , 0 8 0 9 , 0 8 2 8 9 . 3 7 % 0 Le g a l H o l i d a y E x p e n s e 75 0 0 0 75 100.00%0 Le g a l T o t a l O P E R A T I N G C O S T S 65 , 7 5 5 0 9, 6 4 2 9, 6 4 2 56 , 1 1 3 85.34%4,504 Le g a l Le g a l DE P T E X P E N D I T U R E S 78 4 , 4 7 8 0 65 , 3 6 3 65 , 3 6 3 71 9 , 1 1 5 91.66%58,574 Le g a l Le g a l Tr a n s f e r s Le g a l P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T (3 3 0 , 6 1 3 ) 0 (2 5 , 6 3 2 ) ( 2 5 , 6 3 2 ) ( 3 0 4 , 9 8 1 ) 92.24%(27,035) Le g a l O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T (3 0 , 2 4 7 ) 0 (1 , 3 4 4 ) (1 , 3 4 4 ) (2 8 , 9 0 3 ) 95.55%(2,252) Le g a l T o t a l T r a n s f e r s (3 6 0 , 8 6 0 ) 0 (2 6 , 9 7 6 ) (2 6 , 9 7 6 ) (3 3 3 , 8 8 4 ) 92.52%(29,287) Le g a l Le g a l TO T A L E X P E N D I T U R E S 42 3 , 6 1 8 0 38 , 3 8 7 38 , 3 8 7 38 5 , 2 3 1 90.93%29,287 28 o f 2 8 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 0 3 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual HR 1 5 4 0 - H u m a n R e s o u r c e s HR RE V E N U E S HR R e i m b u r s e m e n t R e v e n u e s 0 0 14 14 (1 4 ) 0.00%0 HR T o t a l R E V E N U E S 0 0 14 14 (1 4 ) 0.00%0 HR HR PE R S O N N E L C O S T S HR W a g e s 34 7 , 6 1 8 0 2 3 , 0 7 6 2 3 , 0 7 6 3 2 4 , 5 4 2 9 3 . 3 6 % 2 0 , 5 7 9 HR W a g e s - S e a s o n a l / P a r t t i m e 2 0 , 0 0 0 0 0 0 2 0 , 0 0 0 1 0 0 . 0 0 % 0 HR F I C A ( 7 . 6 5 % ) 28 , 1 2 2 0 1 , 6 2 7 1 , 6 2 7 2 6 , 4 9 5 9 4 . 2 1 % 1 , 4 6 3 HR P E R S I 41 , 2 3 3 0 2 , 6 1 2 2 , 6 1 2 3 8 , 6 2 1 9 3 . 6 6 % 2 , 3 3 0 HR W o r k e r s ' C o m p 2, 0 8 8 0 0 0 2 , 0 8 8 1 0 0 . 0 0 % 0 HR E m p l o y e e B e n e f i t F e e s 1 6 6 , 1 8 8 0 (3 , 4 2 2 ) ( 3 , 4 2 2 ) 16 9 , 6 1 0 1 0 2 . 0 5 % 6 , 6 9 6 HR M e d i c a l I n s u r a n c e P r e m i u m s 0 0 5 , 4 4 8 5 , 4 4 8 (5 , 4 4 8 ) 0.00% 0 HR V i s i o n I n s P r e m i u m 0 0 6 8 6 8 (6 8 ) 0.00% 0 HR D e n t a l I n s P r e m i u m s 0 0 34 1 34 1 (3 4 1 ) 0.00%0 HR T o t a l P E R S O N N E L C O S T S 60 5 , 2 4 9 0 29 , 7 5 1 29 , 7 5 1 57 5 , 4 9 8 95.08%31,067 HR HR OP E R A T I N G C O S T S HR O f f i c e E x p e n s e 5, 0 0 0 0 5 5 2 5 5 2 4 , 4 4 8 8 8 . 9 6 % 6 9 0 HR C o p i e r E x p e n s e 4, 8 0 0 0 5 4 5 5 4 5 4 , 2 5 5 8 8 . 6 4 % 4 3 3 HR E m p l o y e e R e c o g n i t i o n a n d C o f f e e 3 6 0 0 0 0 3 6 0 1 0 0 . 0 0 % 0 HR S o f t w a r e M a i n t e n a n c e 1 8 , 0 0 0 0 2 1 , 4 0 4 2 1 , 4 0 4 (3 , 4 0 4 ) (18.91)% 13,983 HR E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 5 0 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 HR F u r n i t u r e & F u r n i s h i n g s 6 , 0 0 0 0 0 0 6 , 0 0 0 1 0 0 . 0 0 % 0 HR C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 7 , 4 5 0 0 0 0 7 , 4 5 0 1 0 0 . 0 0 % 0 HR P r o f e s s i o n a l S e r v i c e s 6 0 , 1 5 0 0 0 0 6 0 , 1 5 0 1 0 0 . 0 0 % 0 HR B a c k g r o u n d / E m p l o y m e n t T e s t i n g 1 1 , 5 0 0 0 2 8 9 2 8 9 1 1 , 2 1 1 9 7 . 4 8 % 3 7 5 HR T e l e p h o n e / I n t e r n e t 45 0 0 0 0 4 5 0 1 0 0 . 0 0 % 0 HR P o s t a g e & M a i l i n g s 40 0 0 1 4 1 4 3 8 6 9 6 . 6 2 % 2 4 HR R a d i o s / C o m m u n i c a t i o n s 48 0 0 0 0 4 8 0 1 0 0 . 0 0 % 0 HR C e l l p h o n e E x p e n s e 2, 6 0 0 0 1 1 0 1 1 0 2 , 4 9 0 9 5 . 7 6 % 1 1 0 HR B u s i n e s s M e a l s 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 HR M i l e a g e & P a r k i n g R e i m b u r s e m e n t 1 0 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 HR E m p l o y e e S e m i n a r s / T r a i n i n g 1 4 , 0 9 9 0 1 0 0 1 0 0 1 3 , 9 9 9 9 9 . 2 9 % 3 7 5 HR T r a v e l - T r a n s p o r t a t i o n 5 0 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 HR T r a v e l - L o d g i n g 50 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 HR T r a v e l - P e r D i e m 50 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 HR C i t y T r a i n i n g C l a s s e s 5 5 , 8 2 8 0 1 , 7 2 2 1 , 7 2 2 5 4 , 1 0 6 9 6 . 9 1 % 4 , 5 2 0 HR W e l l n e s s P r o g r a m 17 , 0 0 0 0 2 , 9 6 0 2 , 9 6 0 1 4 , 0 4 0 8 2 . 5 8 % 8 5 1 HR A d v e r t i s i n g / P r o m o t i o n a l 2 0 , 0 0 0 0 0 0 2 0 , 0 0 0 1 0 0 . 0 0 % 0 HR P r i n t i n g / B i n d i n g 1, 0 0 0 0 0 0 1 , 0 0 0 1 0 0 . 0 0 % 0 HR D u e s , L i c e n s e s , P u b l i c a t i o n s 9 , 2 8 2 0 6 7 8 6 7 8 8 , 6 0 4 9 2 . 6 9 % 2 , 5 9 8 HR H o l i d a y E x p e n s e 90 0 0 0 9 0 1 0 0 . 0 0 % 0 HR E m p l o y e e E d u c a t i o n R e i m b u r s e m e n t 1 4 , 0 0 0 0 0 0 1 4 , 0 0 0 1 0 0 . 0 0 % 0 HR E m p l o y e e L o n g e v i t y a w a r d s 5 , 5 0 0 0 0 0 5, 5 0 0 100.00%0 HR T o t a l O P E R A T I N G C O S T S 25 6 , 1 8 9 0 28 , 3 7 4 28 , 3 7 4 22 7 , 8 1 5 88.92%23,958 HR Ca p i t a l O u t l a y HR C a p i t a l - E q u i p m e n t 7, 5 0 0 0 0 0 7, 5 0 0 100.00%0 29 o f 2 9 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 0 4 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual HR T o t a l C a p i t a l O u t l a y 7, 5 0 0 0 0 0 7, 5 0 0 100.00%0 HR HR DE P T E X P E N D I T U R E S 86 8 , 9 3 8 0 58 , 1 2 4 58 , 1 2 4 81 0 , 8 1 4 93.31%55,025 HR HR Tr a n s f e r s HR P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T (2 4 3 , 9 1 5 ) 0 (1 3 , 1 4 7 ) ( 1 3 , 1 4 7 ) ( 2 3 0 , 7 6 8 ) 94.60%(15,534) HR O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T (1 1 2 , 7 8 7 ) 0 (1 3 , 0 5 2 ) (1 3 , 0 5 2 ) (9 9 , 7 3 5 ) 88.42%(11,979) HR T o t a l T r a n s f e r s (3 5 6 , 7 0 2 ) 0 (2 6 , 1 9 9 ) (2 6 , 1 9 9 ) (3 3 0 , 5 0 3 ) 92.66%(27,513) HR HR TO T A L E X P E N D I T U R E S 51 2 , 2 3 6 0 31 , 9 2 5 31 , 9 2 5 48 0 , 3 1 1 93.76%27,513 30 o f 3 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 0 5 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Ot h G o v 1 8 4 0 - O t h e r G o v t / S t L i g h t i n g Ot h G o v RE V E N U E S Ot h G o v G e n e r a l P r o p e r t y T a x R e v e n u e 3 3 , 5 4 0 , 8 5 0 0 8 , 2 4 1 8 , 2 4 1 3 3 , 5 3 2 , 6 0 9 9 9 . 9 7 % 4 4 , 6 7 9 Ot h G o v G a s F r a n c h i s e R e v e n u e 7 0 0 , 0 0 0 0 0 0 7 0 0 , 0 0 0 1 0 0 . 0 0 % 0 Ot h G o v C a b l e T V F r a n c h i s e R e v e n u e 2 0 0 , 0 0 0 0 0 0 2 0 0 , 0 0 0 1 0 0 . 0 0 % 0 Ot h G o v E l e c t r i c i t y F r a n c h i s e R e v e n u e 6 5 4 , 6 3 9 0 0 0 6 5 4 , 6 3 9 1 0 0 . 0 0 % 0 Ot h G o v G r a n t R e v e n u e s 0 3 0 0 , 0 0 0 0 0 3 0 0 , 0 0 0 1 0 0 . 0 0 % 0 Ot h G o v R e i m b u r s e m e n t R e v e n u e s 0 0 4 4 1 4 4 1 (4 4 1 ) 0.00% 0 Ot h G o v S t a t e R e v e n u e S h a r i n g R e v e n u e 6 , 6 7 1 , 2 9 4 0 0 0 6 , 6 7 1 , 2 9 4 1 0 0 . 0 0 % 0 Ot h G o v S t a t e L i q u o r A p p o r t i o n m e n t R e v e n u e 9 9 5 , 4 0 6 0 0 0 9 9 5 , 4 0 6 1 0 0 . 0 0 % 0 Ot h G o v R e c y c l e d R e v e n u e 0 0 8 5 8 5 (8 5 ) 0.00% 0 Ot h G o v D o n a t i o n s ( p l u s p r o j e c t c o d e ) 1 8 , 4 1 0 0 0 0 1 8 , 4 1 0 1 0 0 . 0 0 % 0 Ot h G o v M A C A r t s C o m m i s s i o n R e v e n u e s 1 0 , 0 0 0 0 1 4 0 1 4 0 9 , 8 6 0 9 8 . 5 9 % 0 Ot h G o v I n t e r e s t E a r n i n g s 20 2 , 0 0 0 0 99 , 8 8 2 99 , 8 8 2 10 2 , 1 1 8 50.55%45,964 Ot h G o v T o t a l R E V E N U E S 42 , 9 9 2 , 5 9 9 30 0 , 0 0 0 10 8 , 7 8 8 10 8 , 7 8 8 43 , 1 8 3 , 8 1 1 99.75%90,643 Ot h G o v Ot h G o v PE R S O N N E L C O S T S Ot h G o v W a g e s 22 6 , 2 8 4 0 1 7 , 9 6 0 1 7 , 9 6 0 2 0 8 , 3 2 4 9 2 . 0 6 % 9 , 7 2 3 Ot h G o v W a g e s - S e a s o n a l / P a r t t i m e 6 , 0 0 0 0 3 5 8 3 5 8 5 , 6 4 2 9 4 . 0 3 % 3 8 6 Ot h G o v F I C A ( 7 . 6 5 % ) 17 , 7 7 0 0 1 , 3 4 4 1 , 3 4 4 1 6 , 4 2 6 9 2 . 4 3 % 7 4 6 Ot h G o v P E R S I 27 , 0 1 9 0 2 , 0 3 3 2 , 0 3 3 2 4 , 9 8 6 9 2 . 4 7 % 1 , 1 0 1 Ot h G o v W o r k e r s ' C o m p 3, 6 1 4 0 0 0 3 , 6 1 4 1 0 0 . 0 0 % 0 Ot h G o v E m p l o y e e B e n e f i t F e e s 4 5 , 5 9 4 0 2 4 4 2 4 4 4 5 , 3 5 0 9 9 . 4 6 % 2 , 3 5 0 Ot h G o v M e d i c a l I n s u r a n c e P r e m i u m s 0 0 3 , 1 6 1 3 , 1 6 1 (3 , 1 6 1 ) 0.00% 0 Ot h G o v V i s i o n I n s P r e m i u m 0 0 4 0 4 0 (4 0 ) 0.00% 0 Ot h G o v D e n t a l I n s P r e m i u m s 0 0 25 1 25 1 (2 5 1 ) 0.00%0 Ot h G o v T o t a l P E R S O N N E L C O S T S 32 6 , 2 8 1 0 25 , 3 9 1 25 , 3 9 1 30 0 , 8 9 0 92.22%14,306 Ot h G o v Ot h G o v OP E R A T I N G C O S T S Ot h G o v O f f i c e E x p e n s e 1, 2 5 0 0 0 0 1 , 2 5 0 1 0 0 . 0 0 % 0 Ot h G o v C o p i e r E x p e n s e 7, 0 0 0 0 1 , 4 7 0 1 , 4 7 0 5 , 5 3 0 7 8 . 9 9 % 1 , 4 7 0 Ot h G o v E m p l o y e e R e c o g n i t i o n a n d C o f f e e 2 4 0 0 1 1 2 3 9 9 9 . 6 2 % 0 Ot h G o v B u i l d i n g M a i n t e n a n c e 6, 1 5 0 0 1 3 8 1 3 8 6 , 0 1 3 9 7 . 7 6 % 0 Ot h G o v P a r k i n g / A s p h a l t M a i n t e n a n c e 1 , 0 0 0 0 0 0 1 , 0 0 0 1 0 0 . 0 0 % 0 Ot h G o v S t r e e t L i g h t / S i g n s R e p a i r s / M a i n t e n a n c e 5 5 , 0 0 0 0 0 0 5 5 , 0 0 0 1 0 0 . 0 0 % 2 , 5 3 7 Ot h G o v G r o u n d s M a i n t e n a n c e 30 0 0 0 0 3 0 0 1 0 0 . 0 0 % 0 Ot h G o v S o f t w a r e M a i n t e n a n c e 2, 8 2 0 0 4 6 4 4 6 4 2 , 3 5 6 8 3 . 5 5 % 3 7 4 Ot h G o v A l a r m S e r v i c e / S p r i n k l e r S y s t e m 1 , 2 0 0 0 0 0 1 , 2 0 0 1 0 0 . 0 0 % 6 0 Ot h G o v H i s t o r i c P r e s e r v a t i o n 1 4 , 4 0 0 0 3 , 1 5 1 3 , 1 5 1 1 1 , 2 4 9 7 8 . 1 1 % 1 7 Ot h G o v M i s c C o n t r i b u t i o n s 40 , 5 0 0 0 4 1 3 4 1 3 4 0 , 0 8 7 9 8 . 9 8 % 0 Ot h G o v T r a n s p o r t a t i o n S e r v i c e s 2 7 5 , 0 2 0 0 0 0 2 7 5 , 0 2 0 1 0 0 . 0 0 % 0 Ot h G o v S e n i o r T r a n s p o r t a t i o n 2 0 , 0 0 0 0 0 0 2 0 , 0 0 0 1 0 0 . 0 0 % 0 Ot h G o v R e c y c l e F u n d C o n t r i b u t i o n s 2 0 , 8 2 0 2 7 , 4 5 8 0 0 4 8 , 2 7 8 1 0 0 . 0 0 % 0 Ot h G o v A l l u m b a u g h H o u s e 64 , 2 2 9 0 1 6 , 0 7 2 1 6 , 0 7 2 4 8 , 1 5 7 7 4 . 9 7 % 0 Ot h G o v E q u i p m e n t & S u p p l i e s 6 1 , 2 0 0 0 0 0 6 1 , 2 0 0 1 0 0 . 0 0 % 5 7 8 Ot h G o v E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 2 5 0 0 0 0 2 5 0 1 0 0 . 0 0 % 0 Ot h G o v P r o f e s s i o n a l S e r v i c e s 3 7 , 7 3 0 0 0 0 3 7 , 7 3 0 1 0 0 . 0 0 % 0 Ot h G o v A r t s C o m m i s s i o n E x p e n s e s 2 8 , 5 0 0 0 1 , 0 7 2 1 , 0 7 2 2 7 , 4 2 8 9 6 . 2 3 % 2 , 3 3 8 Ot h G o v T e l e p h o n e / I n t e r n e t 0 0 6 9 6 9 (6 9 ) 0.00% 69 31 o f 3 1 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 0 6 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Ot h G o v P o s t a g e & M a i l i n g s 6, 0 0 0 0 3 0 1 3 0 1 5 , 6 9 9 9 4 . 9 8 % 3 4 8 Ot h G o v R a d i o s / C o m m u n i c a t i o n s 24 0 0 2 7 2 7 2 1 3 8 8 . 6 1 % 2 0 Ot h G o v C e l l p h o n e E x p e n s e 60 0 0 0 0 6 0 0 1 0 0 . 0 0 % 5 8 Ot h G o v B u s i n e s s M e a l s 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 Ot h G o v M i l e a g e & P a r k i n g R e i m b u r s e m e n t 3 5 0 0 0 3 5 1 0 0 . 0 0 % 0 Ot h G o v E m p l o y e e S e m i n a r s / T r a i n i n g 3 , 6 9 1 0 0 0 3 , 6 9 1 1 0 0 . 0 0 % 0 Ot h G o v T r a v e l - T r a n s p o r t a t i o n 1 , 5 0 0 0 0 0 1 , 5 0 0 1 0 0 . 0 0 % 0 Ot h G o v T r a v e l - L o d g i n g 1, 7 0 0 0 0 0 1 , 7 0 0 1 0 0 . 0 0 % 0 Ot h G o v T r a v e l - P e r D i e m 78 4 0 0 0 7 8 4 1 0 0 . 0 0 % 0 Ot h G o v A d v e r t i s i n g / P r o m o t i o n a l 9 , 0 0 0 0 0 0 9 , 0 0 0 1 0 0 . 0 0 % 1 2 2 Ot h G o v P r i n t i n g / B i n d i n g 25 0 0 0 0 2 5 0 1 0 0 . 0 0 % 0 Ot h G o v I n s u r a n c e P r e m i u m / C l a i m s 0 0 0 0 0 0 . 0 0 % 3 , 6 8 8 Ot h G o v E l e c t r i c i t y - I d a h o P o w e r 3 2 5 , 6 6 0 1 , 3 0 0 2 7 , 8 9 2 2 7 , 8 9 2 2 9 9 , 0 6 8 9 1 . 4 6 % 2 6 , 7 7 4 Ot h G o v I n t e r m o u n t a i n G a s 0 5 0 0 1 0 1 0 4 9 0 9 8 . 0 4 % 0 Ot h G o v D u e s , L i c e n s e s , P u b l i c a t i o n s 7 4 , 1 7 0 0 3 4 , 9 4 6 3 4 , 9 4 6 3 9 , 2 2 4 5 2 . 8 8 % 4 2 , 7 9 9 Ot h G o v I r r i g a t i o n T a x e s 40 0 0 3 7 5 3 7 5 2 5 6 . 3 1 % 3 6 7 Ot h G o v A D A C o m p l i a n c e 10 , 0 0 0 0 7 9 0 7 9 0 9 , 2 1 0 9 2 . 1 0 % 0 Ot h G o v H o l i d a y E x p e n s e 60 7 5 0 0 1 3 5 1 0 0 . 0 0 % 0 Ot h G o v M i s c e l l a n e o u s E x p e n s e 4 , 9 5 4 1 0 0 0 4 , 9 6 4 1 0 0 . 0 0 % 0 Ot h G o v V o l u n t e e r e x p e n s e 2, 5 0 0 0 0 0 2 , 5 0 0 1 0 0 . 0 0 % 0 Ot h G o v F i x e d A s s e t s - G a i n o r L o s s 0 0 3 , 5 0 0 3 , 5 0 0 (3 , 5 0 0 ) 0.00% 0 Ot h G o v G r a n t E x p e n d i t u r e s 0 30 0 , 0 0 0 0 0 30 0 , 0 0 0 100.00%0 Ot h G o v T o t a l O P E R A T I N G C O S T S 1, 0 7 9 , 2 5 3 32 9 , 3 4 3 90 , 6 9 0 90 , 6 9 0 1, 3 1 7 , 9 0 6 93.56%81,618 Ot h G o v Ot h G o v Ca p i t a l O u t l a y Ot h G o v C a p i t a l - S i g n s / A r t 96 , 6 2 0 0 0 0 9 6 , 6 2 0 1 0 0 . 0 0 % 0 Ot h G o v C a p i t a l - C o m m u n i c a t i o n E q u i p m e n t 2 0 0 , 0 0 0 0 0 0 20 0 , 0 0 0 100.00%0 Ot h G o v T o t a l C a p i t a l O u t l a y 29 6 , 6 2 0 0 0 0 29 6 , 6 2 0 100.00%0 Ot h G o v Ot h G o v DE P T E X P E N D I T U R E S 1, 7 0 2 , 1 5 4 32 9 , 3 4 3 11 6 , 0 8 1 11 6 , 0 8 1 1, 9 1 5 , 4 1 6 94.28%95,924 Ot h G o v Ot h G o v Tr a n s f e r s Ot h G o v P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T (8 1 , 5 7 0 ) 0 (6 , 3 4 8 ) ( 6 , 3 4 8 ) ( 7 5 , 2 2 2 ) 92.21%(7,153) Ot h G o v O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T (9 , 6 3 3 ) 0 0 0 (9 , 6 3 3 ) 100.00%0 Ot h G o v T o t a l T r a n s f e r s (9 1 , 2 0 3 ) 0 (6 , 3 4 8 ) (6 , 3 4 8 ) (8 4 , 8 5 5 ) 93.04%(7,153) Ot h G o v Ot h G o v In t e r f u n d C a s h T r a n s f e r s Ot h G o v T r a n s f e r o f E q u i t y (1 5 4 , 0 4 0 ) 0 0 0 (1 5 4 , 0 4 0 ) 100.00%0 Ot h G o v T o t a l I n t e r f u n d C a s h T r a n s f e r s (1 5 4 , 0 4 0 ) 0 0 0 (1 5 4 , 0 4 0 ) 100.00%0 Ot h G o v Ot h G o v TO T A L E X P E N D I T U R E S 1, 4 5 6 , 9 1 1 32 9 , 3 4 3 10 9 , 7 3 3 10 9 , 7 3 3 1, 6 7 6 , 5 2 1 93.85%88,771 32 o f 3 2 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 0 7 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Ci t y H a l l 1 8 5 0 - C i t y H a l l Ci t y H a l l RE V E N U E S Ci t y H a l l R e n t a l I n c o m e 19 , 0 0 0 0 1 , 6 8 1 1 , 6 8 1 1 7 , 3 1 9 9 1 . 1 5 % 1 , 6 8 1 Ci t y H a l l M i s c e l l a n e o u s R e v e n u e s 0 0 23 2 23 2 (2 3 2 ) 0.00%0 Ci t y H a l l T o t a l R E V E N U E S 19 , 0 0 0 0 1, 9 1 3 1, 9 1 3 17 , 0 8 7 89.93%1,681 Ci t y H a l l Ci t y H a l l PE R S O N N E L C O S T S Ci t y H a l l W a g e s 15 3 , 2 7 3 0 1 2 , 0 0 2 1 2 , 0 0 2 1 4 1 , 2 7 1 9 2 . 1 6 % 3 , 8 7 5 Ci t y H a l l O v e r t i m e W a g e s 67 8 0 4 5 4 5 6 3 3 9 3 . 3 6 % 4 3 7 Ci t y H a l l F I C A ( 7 . 6 5 % ) 11 , 7 7 7 0 9 0 1 9 0 1 1 0 , 8 7 6 9 2 . 3 5 % 3 3 0 Ci t y H a l l P E R S I 18 , 3 8 2 0 1 , 3 6 4 1 , 3 6 4 1 7 , 0 1 8 9 2 . 5 8 % 4 8 8 Ci t y H a l l W o r k e r s ' C o m p 5, 0 6 5 0 0 0 5 , 0 6 5 1 0 0 . 0 0 % 0 Ci t y H a l l E m p l o y e e B e n e f i t F e e s 4 5 , 5 9 4 0 2 2 2 2 2 2 4 5 , 3 7 2 9 9 . 5 1 % 6 2 5 Ci t y H a l l M e d i c a l I n s u r a n c e P r e m i u m s 0 0 2 , 3 7 7 2 , 3 7 7 (2 , 3 7 7 ) 0.00% 0 Ci t y H a l l V i s i o n I n s P r e m i u m 0 0 3 1 3 1 (3 1 ) 0.00% 0 Ci t y H a l l D e n t a l I n s P r e m i u m s 0 0 17 3 17 3 (1 7 3 ) 0.00%0 Ci t y H a l l T o t a l P E R S O N N E L C O S T S 23 4 , 7 6 9 0 17 , 1 1 4 17 , 1 1 4 21 7 , 6 5 5 92.71%5,755 Ci t y H a l l OP E R A T I N G C O S T S Ci t y H a l l O f f i c e E x p e n s e 85 0 0 1 1 1 1 8 3 9 9 8 . 7 3 % 2 6 Ci t y H a l l E m p l o y e e R e c o g n i t i o n a n d C o f f e e 1 8 0 0 3 3 1 7 7 9 8 . 4 9 % 0 Ci t y H a l l J a n i t o r i a l 12 7 , 5 9 1 0 1 , 1 5 5 1 , 1 5 5 1 2 6 , 4 3 6 9 9 . 0 9 % 1 1 , 2 2 3 Ci t y H a l l S a f e t y E x p e n s e 85 0 0 0 0 8 5 0 1 0 0 . 0 0 % 0 Ci t y H a l l S h o p S u p p l i e s 2, 0 0 0 0 0 0 2 , 0 0 0 1 0 0 . 0 0 % 0 Ci t y H a l l F u e l s - G a s 1, 0 0 0 0 1 2 2 1 2 2 8 7 8 8 7 . 7 5 % 3 6 Ci t y H a l l C l o t h i n g E x p e n s e 50 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 Ci t y H a l l B u i l d i n g M a i n t e n a n c e 2 0 0 , 1 6 2 9 , 0 0 0 3 , 2 4 2 3 , 2 4 2 2 0 5 , 9 2 0 9 8 . 4 5 % 3 , 8 8 6 Ci t y H a l l P a r k i n g / A s p h a l t M a i n t e n a n c e 2 , 5 0 0 0 0 0 2 , 5 0 0 1 0 0 . 0 0 % 0 Ci t y H a l l V e h i c l e R e p a i r 2, 0 0 0 0 0 0 2 , 0 0 0 1 0 0 . 0 0 % 0 Ci t y H a l l V e h i c l e M a i n t e n a n c e 2, 0 0 0 0 3 8 3 8 1 , 9 6 2 9 8 . 0 9 % 0 Ci t y H a l l E q u i p m e n t M a i n t e n a n c e & R e p a i r 2 0 0 0 0 0 2 0 0 1 0 0 . 0 0 % 0 Ci t y H a l l A l a r m S e r v i c e / S p r i n k l e r S y s t e m 1 7 , 6 2 7 0 3 0 5 3 0 5 1 7 , 3 2 2 9 8 . 2 6 % 5 9 0 Ci t y H a l l E q u i p m e n t & S u p p l i e s 4, 0 0 0 0 4 9 4 9 3 , 9 5 1 9 8 . 7 7 % 0 Ci t y H a l l E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 3 7 0 0 0 0 3 7 0 1 0 0 . 0 0 % 0 Ci t y H a l l F u r n i t u r e & F u r n i s h i n g s 3 0 , 7 2 0 0 1 0 , 2 0 0 1 0 , 2 0 0 2 0 , 5 2 0 6 6 . 7 9 % 0 Ci t y H a l l C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 3 , 3 0 0 0 0 0 3 , 3 0 0 1 0 0 . 0 0 % 2 6 3 Ci t y H a l l T e l e p h o n e / I n t e r n e t 1, 9 3 5 0 1 8 0 1 8 0 1 , 7 5 5 9 0 . 7 1 % 1 7 4 Ci t y H a l l P o s t a g e & M a i l i n g s 3, 8 6 9 0 1 , 4 2 8 1 , 4 2 8 2 , 4 4 1 6 3 . 0 9 % 0 Ci t y H a l l R a d i o s / C o m m u n i c a t i o n s 1 , 0 0 8 0 5 5 5 5 9 5 3 9 4 . 5 7 % 0 Ci t y H a l l C e l l p h o n e E x p e n s e 1, 8 0 0 0 0 0 1 , 8 0 0 1 0 0 . 0 0 % 5 3 Ci t y H a l l E m p l o y e e S e m i n a r s / T r a i n i n g 8 0 0 0 0 0 8 0 0 1 0 0 . 0 0 % 0 Ci t y H a l l P r i n t i n g / B i n d i n g 50 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 Ci t y H a l l I n s u r a n c e P r e m i u m / C l a i m s 2 3 , 3 6 1 0 1 0 , 3 8 0 1 0 , 3 8 0 1 2 , 9 8 1 5 5 . 5 6 % 9 , 8 9 9 Ci t y H a l l E l e c t r i c i t y - I d a h o P o w e r 9 6 , 6 6 3 0 7 , 5 0 3 7 , 5 0 3 8 9 , 1 6 0 9 2 . 2 3 % 7 , 8 3 1 Ci t y H a l l I n t e r m o u n t a i n G a s 15 , 0 0 0 0 5 2 6 5 2 6 1 4 , 4 7 4 9 6 . 4 9 % 5 5 2 Ci t y H a l l B l d g & S t r u c t u r e s R e n t a l & L e a s e 2 1 , 5 4 9 0 3 , 6 0 8 3 , 6 0 8 1 7 , 9 4 1 8 3 . 2 5 % 1 , 6 9 3 Ci t y H a l l D u e s , L i c e n s e s , P u b l i c a t i o n s 3 0 0 0 0 0 3 0 0 1 0 0 . 0 0 % 0 Ci t y H a l l I r r i g a t i o n T a x e s 40 0 0 1 5 6 1 5 6 2 4 4 6 0 . 9 2 % 1 5 3 Ci t y H a l l H o l i d a y E x p e n s e 45 0 0 0 45 100.00%0 Ci t y H a l l T o t a l O P E R A T I N G C O S T S 56 3 , 0 8 0 9, 0 0 0 38 , 9 6 0 38 , 9 6 0 53 3 , 1 2 0 93.19%36,379 33 o f 3 3 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 0 8 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Ci t y H a l l Ci t y H a l l Ca p i t a l O u t l a y Ci t y H a l l B u i l d i n g I m p r o v e m e n t s 2 2 1 , 6 9 0 0 0 0 2 2 1 , 6 9 0 1 0 0 . 0 0 % 0 Ci t y H a l l C I P - M u n i c i p a l C e n t e r 4 9 , 3 5 3 0 0 0 49 , 3 5 3 100.00%0 Ci t y H a l l T o t a l C a p i t a l O u t l a y 27 1 , 0 4 3 0 0 0 27 1 , 0 4 3 100.00%0 Ci t y H a l l Ci t y H a l l DE P T E X P E N D I T U R E S 1, 0 6 8 , 8 9 2 9, 0 0 0 56 , 0 7 4 56 , 0 7 4 1, 0 2 1 , 8 1 8 94.79%42,135 Ci t y H a l l Ci t y H a l l Tr a n s f e r s Ci t y H a l l P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T (1 3 4 , 8 0 5 ) 0 (9 , 8 2 7 ) ( 9 , 8 2 7 ) ( 1 2 4 , 9 7 8 ) 92.71%(3,305) Ci t y H a l l O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T (2 8 2 , 5 0 6 ) 0 (2 2 , 3 7 1 ) (2 2 , 3 7 1 ) (2 6 0 , 1 3 5 ) 92.08%(20,889) Ci t y H a l l T o t a l T r a n s f e r s (4 1 7 , 3 1 1 ) 0 (3 2 , 1 9 8 ) (3 2 , 1 9 8 ) (3 8 5 , 1 1 3 ) 92.28%(24,194) Ci t y H a l l Ci t y H a l l TO T A L E X P E N D I T U R E S 65 1 , 5 8 1 9, 0 0 0 23 , 8 7 6 23 , 8 7 6 63 6 , 7 0 5 96.38%17,941 34 o f 3 4 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 0 9 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Co m D e v 1 9 1 0 - C o m m u n i t y D e v e l o p m e n t D e p t s Co m D e v RE V E N U E S Co m D e v B l d g P e r m i t s - R e s i d e n t i a l R e v e n u e 2 , 1 7 4 , 4 3 0 0 2 0 2 , 1 5 9 2 0 2 , 1 5 9 1 , 9 7 2 , 2 7 1 9 0 . 7 0 % 2 3 6 , 0 7 5 Co m D e v P l u m b i n g P e r m i t R e v e n u e s 5 4 0 , 2 9 6 0 6 0 , 6 9 4 6 0 , 6 9 4 4 7 9 , 6 0 2 8 8 . 7 6 % 5 1 , 0 8 2 Co m D e v M e c h a n i c a l P e r m i t R e v e n u e s 6 5 7 , 7 7 6 0 7 8 , 4 0 0 7 8 , 4 0 0 5 7 9 , 3 7 6 8 8 . 0 8 % 5 6 , 1 9 8 Co m D e v E l e c t r i c a l P e r m i t R e v e n u e s 4 2 2 , 8 1 1 0 6 5 , 3 8 5 6 5 , 3 8 5 3 5 7 , 4 2 6 8 4 . 5 3 % 4 1 , 5 9 2 Co m D e v F i r e I n s p e c t i o n & P e r m i t F e e s 4 5 7 , 6 1 4 0 6 5 , 7 5 2 6 5 , 7 5 2 3 9 1 , 8 6 2 8 5 . 6 3 % 4 7 , 8 4 6 Co m D e v B l d g P e r m i t s - M u l t i f a m i l y R e v e n u e 5 4 0 , 6 8 3 0 5 1 , 3 0 3 5 1 , 3 0 3 4 8 9 , 3 8 1 9 0 . 5 1 % 1 1 8 , 9 1 5 Co m D e v B l d g P e r m i t s - C o m m e r c i a l R e v e n u e 1 , 3 4 5 , 5 7 0 0 2 5 0 , 5 0 0 2 5 0 , 5 0 0 1 , 0 9 5 , 0 7 0 8 1 . 3 8 % 5 6 , 5 8 7 Co m D e v F l o o d P l a i n P e r m i t R e v e n u e 3 2 8 0 0 0 3 2 8 1 0 0 . 0 0 % 5 0 Co m D e v F i l i n g F e e s - R e v e n u e s 4 0 0 , 0 0 0 0 4 4 , 9 4 1 4 4 , 9 4 1 3 5 5 , 0 5 9 8 8 . 7 6 % 1 6 , 9 1 6 Co m D e v R e i m b u r s e m e n t R e v e n u e s 0 0 8 8 (8)0.00% 0 Co m D e v M i s c e l l a n e o u s R e v e n u e s 0 0 60 60 (6 0 ) 0.00%0 Co m D e v T o t a l R E V E N U E S 6, 5 3 9 , 5 0 8 0 81 9 , 2 0 1 81 9 , 2 0 1 5, 7 2 0 , 3 0 7 87.47%625,260 Co m D e v Co m D e v PE R S O N N E L C O S T S Co m D e v W a g e s 2, 2 5 2 , 2 7 6 2 9 8 , 7 7 1 1 0 6 , 6 0 2 1 0 6 , 6 0 2 2 , 4 4 4 , 4 4 5 9 5 . 8 2 % 6 7 , 6 0 8 Co m D e v W a g e s - S e a s o n a l / P a r t t i m e 0 0 0 0 0 0 . 0 0 % 2 , 9 6 2 Co m D e v O v e r t i m e W a g e s 10 , 4 0 0 2 , 5 0 0 7 6 1 7 6 1 1 2 , 1 3 9 9 4 . 0 9 % 0 Co m D e v F I C A ( 7 . 6 5 % ) 17 3 , 0 9 4 2 3 , 0 4 7 7 , 7 8 6 7 , 7 8 6 1 8 8 , 3 5 5 9 6 . 0 3 % 5 , 1 7 0 Co m D e v P E R S I 27 4 , 0 8 7 3 5 , 9 7 2 1 2 , 1 5 4 1 2 , 1 5 4 2 9 7 , 9 0 5 9 6 . 0 8 % 7 , 9 8 8 Co m D e v W o r k e r s ' C o m p 9, 9 0 8 1 0 , 1 8 3 0 0 2 0 , 0 9 1 1 0 0 . 0 0 % 0 Co m D e v E m p l o y e e B e n e f i t F e e s 5 9 2 , 7 2 2 7 5 , 9 9 0 1 , 7 9 8 1 , 7 9 8 6 6 6 , 9 1 4 9 9 . 7 3 % 1 3 , 7 8 7 Co m D e v M e d i c a l I n s u r a n c e P r e m i u m s 0 0 2 4 , 6 9 0 2 4 , 6 9 0 (2 4 , 6 9 0 ) 0.00% 0 Co m D e v V i s i o n I n s P r e m i u m 0 0 3 1 3 3 1 3 (3 1 3 ) 0.00% 0 Co m D e v D e n t a l I n s P r e m i u m s 0 0 1, 8 8 0 1, 8 8 0 (1 , 8 8 0 ) 0.00%0 Co m D e v T o t a l P E R S O N N E L C O S T S 3, 3 1 2 , 4 8 7 44 6 , 4 6 3 15 5 , 9 8 4 15 5 , 9 8 4 3, 6 0 2 , 9 6 6 95.85%97,515 Co m D e v Co m D e v OP E R A T I N G C O S T S Co m D e v O f f i c e E x p e n s e 11 , 9 0 0 2 , 4 0 0 1 , 0 8 4 1 , 0 8 4 1 3 , 2 1 6 9 2 . 4 2 % 3 5 2 Co m D e v C o p i e r E x p e n s e 9, 4 9 6 0 3 6 1 3 6 1 9 , 1 3 5 9 6 . 1 9 % 5 5 8 Co m D e v E m p l o y e e R e c o g n i t i o n a n d C o f f e e 2 , 3 4 0 7 0 0 0 0 3 , 0 4 0 1 0 0 . 0 0 % 0 Co m D e v S a f e t y E x p e n s e 2, 6 0 0 1 , 7 0 0 4 4 4 4 4 , 2 5 6 9 8 . 9 8 % 0 Co m D e v F u e l s - G a s 34 , 7 0 0 1 4 , 2 5 0 7 3 4 7 3 4 4 8 , 2 1 6 9 8 . 5 0 % 0 Co m D e v C l o t h i n g E x p e n s e 4, 4 0 0 1 , 4 0 0 1 , 8 5 4 1 , 8 5 4 3 , 9 4 6 6 8 . 0 4 % 0 Co m D e v B u i l d i n g M a i n t e n a n c e 3, 0 0 0 (3 , 0 0 0 ) 0 0 0 0 . 0 0 % 0 Co m D e v V e h i c l e R e p a i r 6, 5 0 0 4 , 5 0 0 0 0 1 1 , 0 0 0 1 0 0 . 0 0 % 0 Co m D e v V e h i c l e M a i n t e n a n c e 6, 5 0 0 2 , 5 0 0 6 7 9 6 7 9 8 , 3 2 1 9 2 . 4 5 % 2 0 Co m D e v S o f t w a r e M a i n t e n a n c e 1 0 3 , 0 1 9 0 2 0 , 4 8 9 2 0 , 4 8 9 8 2 , 5 3 0 8 0 . 1 1 % 1 8 , 3 8 1 Co m D e v E q u i p m e n t & S u p p l i e s 3, 2 5 0 7 5 0 2 1 9 2 1 9 3 , 7 8 1 9 4 . 5 2 % 0 Co m D e v E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 8 , 2 0 0 0 2 4 4 2 4 4 7 , 9 5 6 9 7 . 0 2 % 2 2 Co m D e v S o f t w a r e A c q u i s i t i o n & L i c e n s e s ( u n d e r $ 2 5 , 0 0 0 ) 19 , 2 6 4 1 8 , 4 8 0 9 7 3 9 7 3 3 6 , 7 7 1 9 7 . 4 2 % 0 Co m D e v F u r n i t u r e & F u r n i s h i n g s 1 0 , 4 0 8 1 3 , 9 0 0 0 0 2 4 , 3 0 8 1 0 0 . 0 0 % 0 Co m D e v C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 2 1 , 4 0 7 2 , 6 9 0 2 , 4 7 9 2 , 4 7 9 2 1 , 6 1 8 8 9 . 7 1 % 5 2 6 Co m D e v P r o f e s s i o n a l S e r v i c e s 2 6 4 , 4 7 1 0 1 2 , 3 0 5 1 2 , 3 0 5 2 5 2 , 1 6 7 9 5 . 3 4 % 1 , 5 0 0 Co m D e v C o n t r a c t e d L a b o r 39 , 0 0 0 5 2 , 0 0 0 3 , 5 0 7 3 , 5 0 7 8 7 , 4 9 3 9 6 . 1 4 % 2 , 6 5 5 Co m D e v B u i l d i n g I n s p e c t i o n s 0 1 9 1 , 6 6 5 1 5 4 , 9 6 8 1 5 4 , 9 6 8 3 6 , 6 9 7 1 9 . 1 4 % 1 0 0 , 6 7 8 Co m D e v M e c h a n i c a l I n s p e c t i o n s 4 2 7 , 5 5 4 0 4 7 , 0 4 0 4 7 , 0 4 0 3 8 0 , 5 1 4 8 8 . 9 9 % 3 3 , 7 1 9 Co m D e v E l e c t r i c a l I n s p e c t i o n s 0 3 3 , 3 3 5 0 0 3 3 , 3 3 5 1 0 0 . 0 0 % 2 9 , 1 1 4 35 o f 3 5 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 1 0 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Co m D e v P l u m b i n g I n s p e c t i o n s 3 2 4 , 1 7 8 0 3 6 , 4 1 6 3 6 , 4 1 6 2 8 7 , 7 6 2 8 8 . 7 6 % 3 0 , 6 4 9 Co m D e v F i r e I n s p e c t i o n s 33 4 , 0 5 8 0 4 7 , 9 9 9 4 7 , 9 9 9 2 8 6 , 0 5 9 8 5 . 6 3 % 3 5 , 0 2 5 Co m D e v C o n t r a c t e d S e r v i c e s 2 3 0 , 0 0 0 (2 2 5 , 0 0 0 ) 71 8 7 1 8 4 , 2 8 2 8 5 . 6 4 % 1 , 0 2 8 Co m D e v T e l e p h o n e / I n t e r n e t 3, 3 7 2 1 , 4 0 0 0 0 4 , 7 7 2 1 0 0 . 0 0 % 0 Co m D e v P o s t a g e & M a i l i n g s 60 0 0 2 7 2 7 5 7 3 9 5 . 4 5 % 3 8 Co m D e v R a d i o s / C o m m u n i c a t i o n s 3 0 , 7 2 0 2 , 4 0 0 5 5 9 5 5 9 3 2 , 5 6 1 9 8 . 3 1 % 4 0 7 Co m D e v C e l l p h o n e E x p e n s e 18 , 8 4 0 3 , 6 0 0 1 7 4 1 7 4 2 2 , 2 6 6 9 9 . 2 2 % 1 6 1 Co m D e v R e c r u i t m e n t E x p e n s e s 3 9 , 0 6 3 2 , 0 0 0 1 , 8 1 5 1 , 8 1 5 3 9 , 2 4 8 9 5 . 5 7 % 0 Co m D e v B u s i n e s s M e a l s 1, 6 4 0 0 0 0 1 , 6 4 0 1 0 0 . 0 0 % 5 3 Co m D e v M i l e a g e & P a r k i n g R e i m b u r s e m e n t 1 0 0 0 2 7 2 7 7 3 7 2 . 9 8 % 5 Co m D e v E m p l o y e e S e m i n a r s / T r a i n i n g 4 1 , 3 6 0 5 , 0 0 0 5 , 8 5 3 5 , 8 5 3 4 0 , 5 0 7 8 7 . 3 7 % 2 3 9 Co m D e v T r a v e l - T r a n s p o r t a t i o n 1 9 , 9 3 5 2 , 5 0 0 9 0 9 9 0 9 2 1 , 5 2 6 9 5 . 9 4 % 0 Co m D e v T r a v e l - L o d g i n g 22 , 6 5 0 2 , 5 0 0 1 , 4 5 9 1 , 4 5 9 2 3 , 6 9 2 9 4 . 2 0 % 0 Co m D e v T r a v e l - P e r D i e m 14 , 9 7 0 4 , 9 0 0 6 1 2 6 1 2 1 9 , 2 5 8 9 6 . 9 2 % 0 Co m D e v A d v e r t i s i n g / P r o m o t i o n a l 1 2 , 3 7 7 0 0 0 1 2 , 3 7 7 1 0 0 . 0 0 % 0 Co m D e v L e g a l N o t i c e s 12 , 0 0 0 0 4 8 4 4 8 4 1 1 , 5 1 6 9 5 . 9 6 % 7 6 6 Co m D e v P r i n t i n g / B i n d i n g 7, 0 0 0 0 1 3 9 1 3 9 6 , 8 6 1 9 8 . 0 1 % 2 1 2 Co m D e v D u e s , L i c e n s e s , P u b l i c a t i o n s 3 1 , 1 6 9 4 , 2 0 0 2 , 3 5 8 2 , 3 5 8 3 3 , 0 1 1 9 3 . 3 3 % 2 , 0 0 9 Co m D e v C o m m i s s i o n E x p e n s e 1, 5 1 0 0 0 0 1 , 5 1 0 1 0 0 . 0 0 % 0 Co m D e v H o l i d a y E x p e n s e 58 5 0 0 0 5 8 5 1 0 0 . 0 0 % 0 Co m D e v M e r i d i a n D e v e l o p m e n t 7 5 , 0 0 0 0 0 0 7 5 , 0 0 0 1 0 0 . 0 0 % 0 Co m D e v M i s c e l l a n e o u s E x p e n s e 0 50 0 0 50 100.00%0 Co m D e v T o t a l O P E R A T I N G C O S T S 2, 1 9 9 , 1 3 6 14 0 , 8 2 0 34 6 , 5 2 7 34 6 , 5 2 7 1, 9 9 3 , 4 2 9 85.19%258,118 Co m D e v Co m D e v Ca p i t a l O u t l a y Co m D e v C a p i t a l - V e h i c l e s 23 3 , 3 5 6 1 3 6 , 7 5 0 1 4 5 1 4 5 3 6 9 , 9 6 1 9 9 . 9 6 % 0 Co m D e v C a p i t a l - S o f t w a r e 19 1 , 6 0 0 0 0 0 19 1 , 6 0 0 100.00%0 Co m D e v T o t a l C a p i t a l O u t l a y 42 4 , 9 5 6 13 6 , 7 5 0 14 5 14 5 56 1 , 5 6 1 99.97%0 Co m D e v Co m D e v DE P T E X P E N D I T U R E S 5, 9 3 6 , 5 7 9 72 4 , 0 3 3 50 2 , 6 5 6 50 2 , 6 5 6 6, 1 5 7 , 9 5 6 92.45%355,633 Co m D e v Co m D e v Tr a n s f e r s Co m D e v P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T (6 3 , 1 8 2 ) 0 (4 , 7 9 6 ) ( 4 , 7 9 6 ) ( 5 8 , 3 8 6 ) 92.40%(4,873) Co m D e v P e r s o n n e l T r a n s f e r o f E x p e n s e - I N 5 8 , 2 8 5 0 4 , 3 3 7 4 , 3 3 7 5 3 , 9 4 8 9 2 . 5 5 % 3 , 0 1 3 Co m D e v O p e r a t i n g T r a n s f e r o f E x p e n s e - I N 6 3 , 5 6 6 0 5, 0 3 4 5, 0 3 4 58 , 5 3 2 92.08%4,700 Co m D e v T o t a l T r a n s f e r s 58 , 6 6 9 0 4, 5 7 5 4, 5 7 5 54 , 0 9 4 92.20%2,840 Co m D e v Co m D e v In t e r f u n d C a s h T r a n s f e r s Co m D e v T r a n s f e r o f E q u i t y 15 4 , 0 4 0 0 0 0 15 4 , 0 4 0 100.00%0 Co m D e v T o t a l I n t e r f u n d C a s h T r a n s f e r s 1 5 4 , 0 4 0 0 0 0 15 4 , 0 4 0 100.00%0 Co m D e v Co m D e v TO T A L E X P E N D I T U R E S 6, 1 4 9 , 2 8 8 72 4 , 0 3 3 50 7 , 2 3 1 50 7 , 2 3 1 6, 3 6 6 , 0 9 0 92.62%358,473 36 o f 3 6 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 1 1 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Po l i c e 2 1 1 0 - P o l i c e D e p a r t m e n t Po l i c e RE V E N U E S Po l i c e D o g L i c e n s e R e v e n u e s 5 0 , 0 0 0 0 1 , 8 6 7 1 , 8 6 7 4 8 , 1 3 3 9 6 . 2 6 % 1 , 2 1 3 Po l i c e F a l s e A l a r m F e e s 0 0 2 , 6 0 0 2 , 6 0 0 (2 , 6 0 0 ) 0.00% 2,430 Po l i c e R e i m b u r s e m e n t R e v e n u e s 0 0 8 2 1 8 2 1 (8 2 1 ) 0.00% 173 Po l i c e C o u r t R e v e n u e 33 2 , 5 0 0 0 0 0 3 3 2 , 5 0 0 1 0 0 . 0 0 % 0 Po l i c e R e s t i t u t i o n 0 0 8 9 8 9 (8 9 ) 0.00% 316 Po l i c e S t a t e D r u g S e i z u r e R e v e n u e 0 0 0 0 0 0 . 0 0 % 2 , 1 0 0 Po l i c e S c h o o l R e s o u r c e R e v e n u e 4 2 3 , 5 1 6 0 0 0 4 2 3 , 5 1 6 1 0 0 . 0 0 % 1 , 9 7 4 Po l i c e R e n t a l I n c o m e 3, 0 0 0 0 8 9 6 8 9 6 2 , 1 0 4 7 0 . 1 4 % 8 5 0 Po l i c e I m p a c t R e v - M u l t i f a m i l y 2 9 , 3 3 6 0 1 3 , 3 8 0 1 3 , 3 8 0 1 5 , 9 5 6 5 4 . 3 9 % 1 9 , 5 4 4 Po l i c e I m p a c t R e v - C o m m e r c i a l 2 0 , 0 0 0 0 2 2 , 1 1 6 2 2 , 1 1 6 (2 , 1 1 6 ) (10.57)% 1,488 Po l i c e I m p a c t R e v - R e s i d e n t i a l 1 6 6 , 2 3 7 0 3 2 , 3 3 5 3 2 , 3 3 5 1 3 3 , 9 0 2 8 0 . 5 4 % 2 2 , 2 5 8 Po l i c e D o n a t i o n s ( p l u s p r o j e c t c o d e ) 0 1 0 , 0 0 0 0 0 1 0 , 0 0 0 1 0 0 . 0 0 % 0 Po l i c e F i n e s , F o r f e i t R e v e n u e s 5 , 0 0 0 0 2 , 1 1 0 2 , 1 1 0 2 , 8 9 0 5 7 . 8 0 % 7 2 0 Po l i c e I n t e r e s t E a r n i n g s 0 0 2 , 8 0 0 2 , 8 0 0 (2 , 8 0 0 ) 0.00% 0 Po l i c e S a l e o f A s s e t s - G a i n ( L o s s ) 0 0 0 0 0 0.00%593 Po l i c e T o t a l R E V E N U E S 1, 0 2 9 , 5 8 9 10 , 0 0 0 79 , 0 1 3 79 , 0 1 3 96 0 , 5 7 6 92.40%53,657 Po l i c e Po l i c e PE R S O N N E L C O S T S Po l i c e W a g e s 11 , 0 9 5 , 5 9 3 0 8 1 0 , 2 4 0 8 1 0 , 2 4 0 1 0 , 2 8 5 , 3 5 3 9 2 . 6 9 % 7 0 3 , 7 7 7 Po l i c e K - 9 W a g e s 50 , 6 2 5 0 4 , 1 6 1 4 , 1 6 1 4 6 , 4 6 4 9 1 . 7 8 % 3 , 6 0 9 Po l i c e W a g e s - S e a s o n a l / P a r t t i m e 1 9 , 5 1 4 0 1 , 4 7 4 1 , 4 7 4 1 8 , 0 4 0 9 2 . 4 4 % 1 , 7 2 6 Po l i c e O v e r t i m e W a g e s 64 0 , 9 8 9 0 7 0 , 2 0 5 7 0 , 2 0 5 5 7 0 , 7 8 4 8 9 . 0 4 % 7 4 , 4 8 5 Po l i c e U n i f o r m A l l o w a n c e 13 5 , 9 0 0 0 1 1 7 , 4 4 3 1 1 7 , 4 4 3 1 8 , 4 5 7 1 3 . 5 8 % 1 1 1 , 8 5 0 Po l i c e F I C A ( 7 . 6 5 % ) 91 3 , 6 1 1 0 7 3 , 9 6 6 7 3 , 9 6 6 8 3 9 , 6 4 5 9 1 . 9 0 % 6 6 , 0 3 1 Po l i c e P E R S I 1, 4 5 8 , 7 6 5 0 1 0 2 , 6 4 7 1 0 2 , 6 4 7 1 , 3 5 6 , 1 1 8 9 2 . 9 6 % 9 0 , 8 4 8 Po l i c e W o r k e r s ' C o m p 38 1 , 5 7 7 0 0 0 3 8 1 , 5 7 7 1 0 0 . 0 0 % 0 Po l i c e E m p l o y e e B e n e f i t F e e s 2 , 2 7 9 , 7 0 0 0 1 2 , 2 2 0 1 2 , 2 2 0 2 , 2 6 7 , 4 8 0 9 9 . 4 6 % 1 4 0 , 5 9 3 Po l i c e M e d i c a l I n s u r a n c e P r e m i u m s 0 0 1 4 1 , 2 9 1 1 4 1 , 2 9 1 (1 4 1 , 2 9 1 ) 0.00% 0 Po l i c e V i s i o n I n s P r e m i u m 0 0 1 , 8 4 1 1 , 8 4 1 (1 , 8 4 1 ) 0.00% 0 Po l i c e D e n t a l I n s P r e m i u m s 0 0 11 , 3 5 0 11 , 3 5 0 (1 1 , 3 5 0 ) 0.00%0 Po l i c e T o t a l P E R S O N N E L C O S T S 16 , 9 7 6 , 2 7 4 0 1, 3 4 6 , 8 3 8 1, 3 4 6 , 8 3 8 15 , 6 2 9 , 4 3 6 92.07%1,192,920 Po l i c e Po l i c e OP E R A T I N G C O S T S Po l i c e O f f i c e E x p e n s e 32 , 5 2 6 0 2 , 8 1 4 2 , 8 1 4 2 9 , 7 1 2 9 1 . 3 4 % 1 , 0 2 2 Po l i c e C o p i e r E x p e n s e 21 , 3 0 6 0 1 , 7 4 5 1 , 7 4 5 1 9 , 5 6 1 9 1 . 8 0 % 1 , 8 1 5 Po l i c e E m p l o y e e R e c o g n i t i o n a n d C o f f e e 9 , 7 7 5 0 4 3 0 4 3 0 9 , 3 4 5 9 5 . 6 0 % 4 1 9 Po l i c e J a n i t o r i a l 60 , 3 9 0 0 0 0 6 0 , 3 9 0 1 0 0 . 0 0 % 4 , 6 5 8 Po l i c e S a f e t y E x p e n s e 3, 6 8 4 0 1 3 9 1 3 9 3 , 5 4 5 9 6 . 2 2 % 0 Po l i c e S h o p S u p p l i e s 2, 0 0 0 0 1 , 4 7 5 1 , 4 7 5 5 2 5 2 6 . 2 2 % 3 9 Po l i c e F u e l s - G a s 28 8 , 0 0 0 0 2 0 , 6 6 0 2 0 , 6 6 0 2 6 7 , 3 4 0 9 2 . 8 2 % 1 5 , 5 0 7 Po l i c e C l o t h i n g E x p e n s e 10 7 , 4 8 0 0 3 , 1 7 3 3 , 1 7 3 1 0 4 , 3 0 7 9 7 . 0 4 % 3 , 0 2 9 Po l i c e M e d i c a l S u p p l i e s 4, 0 5 0 0 8 7 5 8 7 5 3 , 1 7 5 7 8 . 3 9 % 0 Po l i c e D a t a A c c e s s E x p e n s e 1, 8 0 0 0 0 0 1 , 8 0 0 1 0 0 . 0 0 % 0 Po l i c e I n v e s t i g a t i o n E x p e n s e s 1 1 , 0 0 0 0 1 , 5 6 0 1 , 5 6 0 9 , 4 4 0 8 5 . 8 2 % 1 2 0 Po l i c e K - 9 E x p e n s e s 6, 0 0 0 7 , 0 0 0 6 0 7 6 0 7 1 2 , 3 9 3 9 5 . 3 2 % 1 , 6 2 4 Po l i c e C o m m u n i t y E v e n t s E x p e n s e s 1 1 , 9 0 0 0 9 9 4 9 9 4 1 0 , 9 0 6 9 1 . 6 4 % 6 0 0 Po l i c e B u i l d i n g M a i n t e n a n c e 4 2 , 7 5 4 0 1 1 , 1 8 6 1 1 , 1 8 6 3 1 , 5 6 8 7 3 . 8 3 % 6 , 1 0 3 37 o f 3 7 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 1 2 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Po l i c e P a r k i n g / A s p h a l t M a i n t e n a n c e 3 , 4 0 0 0 0 0 3 , 4 0 0 1 0 0 . 0 0 % 5 , 9 4 5 Po l i c e V e h i c l e R e p a i r 76 , 0 0 0 0 8 , 1 1 3 8 , 1 1 3 6 7 , 8 8 8 8 9 . 3 2 % 6 , 8 9 7 Po l i c e V e h i c l e M a i n t e n a n c e 1 1 2 , 4 5 0 0 6 , 7 6 4 6 , 7 6 4 1 0 5 , 6 8 6 9 3 . 9 8 % 3 , 0 1 7 Po l i c e E q u i p m e n t M a i n t e n a n c e & R e p a i r 5 0 0 0 0 0 5 0 0 1 0 0 . 0 0 % 5 5 Po l i c e S o f t w a r e M a i n t e n a n c e 2 2 8 , 1 8 1 0 4 7 , 7 1 3 4 7 , 7 1 3 1 8 0 , 4 6 8 7 9 . 0 8 % 1 0 , 7 6 0 Po l i c e A l a r m S e r v i c e / S p r i n k l e r S y s t e m 4 , 4 9 1 0 0 0 4 , 4 9 1 1 0 0 . 0 0 % 2 2 5 Po l i c e M i s c C o n t r i b u t i o n s 2, 5 0 0 0 0 0 2 , 5 0 0 1 0 0 . 0 0 % 9 5 Po l i c e E q u i p m e n t & S u p p l i e s 6 0 , 3 4 5 0 8 , 9 8 7 8 , 9 8 7 5 1 , 3 5 8 8 5 . 1 0 % 9 , 7 4 8 Po l i c e A m m u n i t i o n & F i r e a r m s 8 4 , 6 0 0 0 6 , 3 2 5 6 , 3 2 5 7 8 , 2 7 5 9 2 . 5 2 % 5 , 9 7 1 Po l i c e S W A T E q u i p m e n t 19 , 0 0 0 0 2 , 7 8 1 2 , 7 8 1 1 6 , 2 1 9 8 5 . 3 6 % 3 9 0 Po l i c e E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 1 5 , 3 8 7 0 6 8 8 6 8 8 1 4 , 6 9 9 9 5 . 5 3 % 1 , 9 6 7 Po l i c e S o f t w a r e A c q u i s i t i o n & L i c e n s e s ( u n d e r $ 2 5 , 0 0 0 ) 11 , 1 0 8 0 0 0 1 1 , 1 0 8 1 0 0 . 0 0 % 0 Po l i c e F u r n i t u r e & F u r n i s h i n g s 1 6 , 4 4 3 0 1 6 3 1 6 3 1 6 , 2 8 0 9 9 . 0 0 % 3 , 3 4 6 Po l i c e C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 3 2 , 2 5 0 0 0 0 3 2 , 2 5 0 1 0 0 . 0 0 % 2 , 1 0 5 Po l i c e P r o f e s s i o n a l S e r v i c e s 3 3 , 1 7 0 0 1 3 , 7 8 2 1 3 , 7 8 2 1 9 , 3 8 9 5 8 . 4 5 % 1 1 , 7 9 6 Po l i c e L e g a l S e r v i c e s - P r o s e c u t i o n 4 3 0 , 1 8 7 0 3 5 , 9 7 1 3 5 , 9 7 1 3 9 4 , 2 1 6 9 1 . 6 3 % 2 9 , 9 7 5 Po l i c e B a c k g r o u n d / E m p l o y m e n t T e s t i n g 7 , 6 0 0 0 4 0 0 4 0 0 7 , 2 0 0 9 4 . 7 3 % 0 Po l i c e C o n t r a c t e d S e r v i c e s 3 8 1 , 1 3 2 0 0 0 3 8 1 , 1 3 2 1 0 0 . 0 0 % 3 1 , 7 6 1 Po l i c e T e l e p h o n e / I n t e r n e t 15 , 1 5 2 0 1 2 3 1 2 3 1 5 , 0 2 9 9 9 . 1 8 % 7 2 2 Po l i c e P o s t a g e & M a i l i n g s 10 , 6 0 0 0 5 3 4 5 3 4 1 0 , 0 6 6 9 4 . 9 5 % 1 , 2 5 4 Po l i c e R a d i o s / C o m m u n i c a t i o n s 4 6 , 2 8 6 0 1 , 5 3 8 1 , 5 3 8 4 4 , 7 4 8 9 6 . 6 7 % 2 , 5 6 5 Po l i c e I L E T S N e t w o r k 12 , 5 0 0 0 3 , 1 2 5 3 , 1 2 5 9 , 3 7 5 7 5 . 0 0 % 3 , 1 2 5 Po l i c e C e l l p h o n e E x p e n s e 87 , 3 6 0 0 4 9 9 4 9 9 8 6 , 8 6 1 9 9 . 4 2 % 5 , 4 9 8 Po l i c e B u s i n e s s M e a l s 3, 5 0 0 0 2 7 1 2 7 1 3 , 2 2 9 9 2 . 2 4 % 7 0 Po l i c e M i l e a g e & P a r k i n g R e i m b u r s e m e n t 1 , 9 5 0 0 1 4 6 1 4 6 1 , 8 0 4 9 2 . 5 1 % 7 4 Po l i c e E m p l o y e e S e m i n a r s / T r a i n i n g 7 6 , 7 0 8 3 , 0 0 0 1 1 , 0 7 4 1 1 , 0 7 4 6 8 , 6 3 4 8 6 . 1 0 % 1 , 9 0 0 Po l i c e T r a v e l - T r a n s p o r t a t i o n 2 2 , 6 2 0 0 3 6 0 3 6 0 2 2 , 2 6 0 9 8 . 4 0 % 0 Po l i c e T r a v e l - L o d g i n g 43 , 6 2 5 0 1 , 5 2 4 1 , 5 2 4 4 2 , 1 0 1 9 6 . 5 0 % 0 Po l i c e T r a v e l - P e r D i e m 22 , 6 2 0 0 6 8 1 6 8 1 2 1 , 9 4 0 9 6 . 9 9 % 0 Po l i c e A d v e r t i s i n g / P r o m o t i o n a l 1 3 , 0 0 0 0 4 , 5 6 2 4 , 5 6 2 8 , 4 3 8 6 4 . 9 0 % 3 , 2 7 5 Po l i c e P r i n t i n g / B i n d i n g 20 , 5 0 0 0 1 , 7 8 2 1 , 7 8 2 1 8 , 7 1 8 9 1 . 3 0 % 0 Po l i c e I n s u r a n c e P r e m i u m / C l a i m s 1 3 2 , 9 7 6 0 5 9 , 0 8 8 5 9 , 0 8 8 7 3 , 8 8 8 5 5 . 5 6 % 5 8 , 1 6 2 Po l i c e E l e c t r i c i t y - I d a h o P o w e r 5 5 , 0 0 0 0 3 , 1 3 9 3 , 1 3 9 5 1 , 8 6 1 9 4 . 2 9 % 3 , 2 1 4 Po l i c e I n t e r m o u n t a i n G a s 20 , 0 0 0 0 1 3 1 1 3 1 1 9 , 8 6 9 9 9 . 3 4 % 1 9 7 Po l i c e S a n i t a r y S e r v i c e s 30 0 0 0 0 3 0 0 1 0 0 . 0 0 % 0 Po l i c e E q u i p m e n t R e n t a l & L e a s e 6 2 5 0 0 0 6 2 5 1 0 0 . 0 0 % 0 Po l i c e D u e s , L i c e n s e s , P u b l i c a t i o n s 1 1 , 0 0 8 0 0 0 1 1 , 0 0 8 1 0 0 . 0 0 % 1 , 3 7 4 Po l i c e I r r i g a t i o n T a x e s 3, 0 0 0 0 2 , 3 5 9 2 , 3 5 9 6 4 1 2 1 . 3 7 % 2 , 6 0 7 Po l i c e H o l i d a y E x p e n s e 2, 2 6 5 0 0 0 2 , 2 6 5 1 0 0 . 0 0 % 0 Po l i c e P r o p e r t y A b a t e m e n t 5, 0 0 0 0 0 0 5 , 0 0 0 1 0 0 . 0 0 % 0 Po l i c e D r u g S e i z u r e E n f o r c e m n t E x p 1 5 , 0 0 0 0 37 4 37 4 14 , 6 2 6 97.50%399 Po l i c e T o t a l O P E R A T I N G C O S T S 2, 7 4 3 , 0 0 5 10 , 0 0 0 26 8 , 6 5 2 26 8 , 6 5 2 2, 4 8 4 , 3 5 2 90.24%243,426 Po l i c e Ca p i t a l O u t l a y Po l i c e C a p i t a l - V e h i c l e s 22 8 , 2 6 8 2 9 , 0 0 0 5 5 , 3 4 5 5 5 , 3 4 5 2 0 1 , 9 2 4 7 8 . 4 8 % 1 4 , 1 7 4 Po l i c e C a p i t a l - E q u i p m e n t 77 , 1 0 0 0 0 0 7 7 , 1 0 0 1 0 0 . 0 0 % 2 0 , 0 0 0 Po l i c e P u b l i c S a f e t y T r a i n i n g C t r 6 2 , 0 0 0 0 0 0 62 , 0 0 0 100.00%0 Po l i c e T o t a l C a p i t a l O u t l a y 36 7 , 3 6 8 29 , 0 0 0 55 , 3 4 5 55 , 3 4 5 34 1 , 0 2 4 86.04%34,174 Po l i c e DE P T E X P E N D I T U R E S 20 , 0 8 6 , 6 4 7 39 , 0 0 0 1, 6 7 0 , 8 3 5 1, 6 7 0 , 8 3 5 18 , 4 5 4 , 8 1 2 91.69%1,470,520 Po l i c e TO T A L E X P E N D I T U R E S 20 , 0 8 6 , 6 4 7 39 , 0 0 0 1, 6 7 0 , 8 3 5 1, 6 7 0 , 8 3 5 18 , 4 5 4 , 8 1 2 91.69%1,470,520 38 o f 3 8 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 1 3 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Fi r e 2 2 1 0 - F i r e D e p a r t m e n t Fi r e RE V E N U E S Fi r e F i r e I n s p e c t i o n & P e r m i t F e e s 0 0 1 , 5 7 2 1 , 5 7 2 (1 , 5 7 2 ) 0.00% 347 Fi r e R e i m b u r s e m e n t R e v e n u e s 0 0 1 , 7 5 9 1 , 7 5 9 (1 , 7 5 9 ) 0.00% 1,310 Fi r e R e s t i t u t i o n 0 0 0 0 0 0 . 0 0 % 2 6 Fi r e R u r a l F i r e & M i s c R e v e n u e 1 , 2 9 4 , 4 8 9 0 1 8 9 , 0 7 1 1 8 9 , 0 7 1 1 , 1 0 5 , 4 1 8 8 5 . 3 9 % 0 Fi r e I m p a c t R e v - M u l t i f a m i l y 1 1 9 , 1 1 4 0 4 0 , 8 6 0 4 0 , 8 6 0 7 8 , 2 5 4 6 5 . 6 9 % 7 9 , 3 5 4 Fi r e I m p a c t R e v - C o m m e r c i a l 6 0 , 0 0 0 0 6 6 , 4 6 0 6 6 , 4 6 0 (6 , 4 6 0 ) (10.76)% 6,163 Fi r e I m p a c t R e v - R e s i d e n t i a l 6 7 4 , 9 7 8 0 9 8 , 7 4 5 9 8 , 7 4 5 5 7 6 , 2 3 3 8 5 . 3 7 % 9 0 , 3 7 5 Fi r e D o n a t i o n s ( p l u s p r o j e c t c o d e ) 0 0 1 1 , 4 6 0 1 1 , 4 6 0 (1 1 , 4 6 0 ) 0.00% 11,486 Fi r e I n t e r e s t E a r n i n g s 0 0 13 , 8 9 5 13 , 8 9 5 (1 3 , 8 9 5 ) 0.00%0 Fi r e T o t a l R E V E N U E S 2, 1 4 8 , 5 8 1 0 42 3 , 8 2 2 42 3 , 8 2 2 1, 7 2 4 , 7 5 9 80.27%189,062 Fi r e Fi r e PE R S O N N E L C O S T S Fi r e W a g e s 7, 4 5 1 , 6 8 6 0 5 1 7 , 5 2 4 5 1 7 , 5 2 4 6 , 9 3 4 , 1 6 2 9 3 . 0 5 % 5 2 1 , 0 9 9 Fi r e W a g e s - S e a s o n a l / P a r t t i m e 1 8 , 0 1 8 0 0 0 1 8 , 0 1 8 1 0 0 . 0 0 % 1 , 2 5 9 Fi r e O v e r t i m e W a g e s 61 6 , 7 9 2 0 4 7 , 6 9 5 4 7 , 6 9 5 5 6 9 , 0 9 7 9 2 . 2 6 % 5 8 , 7 1 5 Fi r e F I C A ( 7 . 6 5 % ) 61 8 , 6 1 7 0 4 1 , 5 7 1 4 1 , 5 7 1 5 7 7 , 0 4 6 9 3 . 2 7 % 4 2 , 5 8 3 Fi r e P E R S I 98 8 , 9 7 0 0 6 5 , 8 4 6 6 5 , 8 4 6 9 2 3 , 1 2 4 9 3 . 3 4 % 6 7 , 9 7 6 Fi r e W o r k e r s ' C o m p 31 9 , 0 1 3 0 0 0 3 1 9 , 0 1 3 1 0 0 . 0 0 % 0 Fi r e E m p l o y e e B e n e f i t F e e s 1 , 3 5 2 , 6 2 2 0 7 , 0 0 7 7 , 0 0 7 1 , 3 4 5 , 6 1 5 9 9 . 4 8 % 9 6 , 1 0 9 Fi r e M e d i c a l I n s u r a n c e P r e m i u m s 0 0 7 6 , 7 0 4 7 6 , 7 0 4 (7 6 , 7 0 4 ) 0.00% 0 Fi r e H S A / H R A V E B A C o n t r i b u t i o n s 0 0 1 0 , 7 2 5 1 0 , 7 2 5 (1 0 , 7 2 5 ) 0.00% 0 Fi r e V i s i o n I n s P r e m i u m 0 0 1 0 6 1 0 6 (1 0 6 ) 0.00% 0 Fi r e D e n t a l I n s P r e m i u m s 0 0 6, 8 8 5 6, 8 8 5 (6 , 8 8 5 ) 0.00%0 Fi r e T o t a l P E R S O N N E L C O S T S 11 , 3 6 5 , 7 1 8 0 77 4 , 0 6 3 77 4 , 0 6 3 10 , 5 9 1 , 6 5 5 93.19%787,741 Fi r e Fi r e OP E R A T I N G C O S T S Fi r e O f f i c e E x p e n s e 8, 3 5 0 0 9 8 9 9 8 9 7 , 3 6 1 8 8 . 1 5 % 2 8 4 Fi r e C o p i e r E x p e n s e 8, 6 7 1 0 0 0 8 , 6 7 1 1 0 0 . 0 0 % 0 Fi r e E m p l o y e e R e c o g n i t i o n a n d C o f f e e 5 , 7 0 0 0 5 6 9 5 6 9 5 , 1 3 1 9 0 . 0 2 % 9 Fi r e J a n i t o r i a l 12 , 2 8 3 0 7 5 0 7 5 0 1 1 , 5 3 2 9 3 . 8 8 % 5 8 9 Fi r e S a f e t y E x p e n s e 20 0 0 5 9 5 9 1 4 1 7 0 . 4 8 % 0 Fi r e S h o p S u p p l i e s 5, 2 0 0 0 1 6 0 1 6 0 5 , 0 4 0 9 6 . 9 3 % 8 6 Fi r e D i s p a t c h S e r v i c e 94 , 2 0 8 0 0 0 9 4 , 2 0 8 1 0 0 . 0 0 % 2 1 , 7 8 1 Fi r e F u e l s - G a s 95 , 6 5 0 0 7 , 2 6 9 7 , 2 6 9 8 8 , 3 8 1 9 2 . 4 0 % 0 Fi r e F u e l s - D i e s e l / P r o p a n e 2 , 2 5 0 0 5 8 3 5 8 3 1 , 6 6 7 7 4 . 0 8 % 0 Fi r e C l o t h i n g E x p e n s e 69 , 5 0 0 0 4 , 8 8 4 4 , 8 8 4 6 4 , 6 1 6 9 2 . 9 7 % 1 4 , 2 9 6 Fi r e S C B A / B o t t l e s / C o T e s t e r 2 0 , 0 0 0 0 7 , 7 9 2 7 , 7 9 2 1 2 , 2 0 8 6 1 . 0 4 % 5 4 6 Fi r e M e d i c a l S u p p l i e s 15 , 0 0 0 0 3 6 8 3 6 8 1 4 , 6 3 2 9 7 . 5 4 % 2 5 0 Fi r e J P A M e d i c a l S v c & S u p p l i e s 3 4 , 2 6 0 0 0 0 3 4 , 2 6 0 1 0 0 . 0 0 % 0 Fi r e C o m m u n i t y E v e n t s E x p e n s e s 1 , 5 0 0 0 1 2 3 1 2 3 1 , 3 7 7 9 1 . 8 0 % 0 Fi r e B u i l d i n g M a i n t e n a n c e 1 2 5 , 0 4 7 1 1 , 0 0 0 2 , 6 0 7 2 , 6 0 7 1 3 3 , 4 4 0 9 8 . 0 8 % 5 , 0 9 6 Fi r e P a r k i n g / A s p h a l t M a i n t e n a n c e 1 , 6 0 0 0 0 0 1 , 6 0 0 1 0 0 . 0 0 % 0 Fi r e V e h i c l e R e p a i r 71 , 8 0 0 0 2 , 5 2 1 2 , 5 2 1 6 9 , 2 7 9 9 6 . 4 8 % 3 , 9 7 4 Fi r e V e h i c l e M a i n t e n a n c e 53 , 5 0 0 0 2 , 1 5 2 2 , 1 5 2 5 1 , 3 4 8 9 5 . 9 7 % 3 , 3 0 6 Fi r e E q u i p m e n t M a i n t e n a n c e & R e p a i r 3 9 , 0 4 0 0 4 , 4 0 8 4 , 4 0 8 3 4 , 6 3 3 8 8 . 7 1 % 3 , 0 4 0 Fi r e G r o u n d s M a i n t e n a n c e 62 5 0 0 0 6 2 5 1 0 0 . 0 0 % 0 Fi r e S o f t w a r e M a i n t e n a n c e 6 7 , 5 5 7 0 1 2 , 1 5 9 1 2 , 1 5 9 5 5 , 3 9 8 8 2 . 0 0 % 1 , 6 2 7 39 o f 3 9 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 1 4 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Fi r e A l a r m S e r v i c e / S p r i n k l e r S y s t e m 9 , 1 8 7 0 3 1 2 3 1 2 8 , 8 7 5 9 6 . 6 0 % 5 1 5 Fi r e F l a g / B a n n e r E x p e n s e 1, 0 5 0 0 0 0 1 , 0 5 0 1 0 0 . 0 0 % 0 Fi r e E q u i p m e n t & S u p p l i e s 9 1 , 4 5 0 0 4 , 9 4 1 4 , 9 4 1 8 6 , 5 0 8 9 4 . 5 9 % 1 , 6 6 0 Fi r e T u r n o u t E q u i p m e n t 10 0 , 0 0 0 0 5 6 6 5 6 6 9 9 , 4 3 4 9 9 . 4 3 % 4 , 6 4 9 Fi r e E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 1 9 , 6 5 0 0 8 , 5 1 6 8 , 5 1 6 1 1 , 1 3 4 5 6 . 6 6 % 9 8 Fi r e S o f t w a r e A c q u i s i t i o n & L i c e n s e s ( u n d e r $ 2 5 , 0 0 0 ) 75 0 0 0 0 7 5 0 1 0 0 . 0 0 % 0 Fi r e F u r n i t u r e & F u r n i s h i n g s 7 , 6 5 0 0 8 0 5 8 0 5 6 , 8 4 4 8 9 . 4 7 % 1 5 Fi r e C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 1 2 , 0 0 0 0 0 0 1 2 , 0 0 0 1 0 0 . 0 0 % 0 Fi r e P r o f e s s i o n a l S e r v i c e s 2 9 , 3 4 0 0 0 0 2 9 , 3 4 0 1 0 0 . 0 0 % 0 Fi r e P r e v e n t a t i v e H e a l t h E x p 4 5 , 7 0 5 0 0 0 4 5 , 7 0 5 1 0 0 . 0 0 % 0 Fi r e B a c k g r o u n d / E m p l o y m e n t T e s t i n g 1 4 , 8 0 0 0 0 0 1 4 , 8 0 0 1 0 0 . 0 0 % 0 Fi r e T e l e p h o n e / I n t e r n e t 7, 3 1 8 0 7 3 4 7 3 4 6 , 5 8 4 8 9 . 9 7 % 4 4 7 Fi r e P o s t a g e & M a i l i n g s 2, 2 8 2 0 3 9 6 3 9 6 1 , 8 8 6 8 2 . 6 3 % 1 0 2 Fi r e R a d i o s / C o m m u n i c a t i o n s 1 2 , 8 2 9 0 1 3 0 1 3 0 1 2 , 6 9 9 9 8 . 9 8 % 1 9 Fi r e C e l l p h o n e E x p e n s e 15 , 2 0 0 0 8 8 8 8 1 5 , 1 1 2 9 9 . 4 2 % 1 , 7 0 2 Fi r e B u s i n e s s M e a l s 2, 0 0 0 0 6 7 6 7 1 , 9 3 3 9 6 . 6 4 % 0 Fi r e M i l e a g e & P a r k i n g R e i m b u r s e m e n t 1 0 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 Fi r e E m p l o y e e S e m i n a r s / T r a i n i n g 5 1 , 7 5 8 6 , 8 9 5 7 , 1 5 0 7 , 1 5 0 5 1 , 5 0 3 8 7 . 8 0 % 8 , 4 3 9 Fi r e T r a v e l - T r a n s p o r t a t i o n 1 4 , 8 7 5 0 4 6 9 4 6 9 1 4 , 4 0 6 9 6 . 8 4 % 8 2 1 Fi r e T r a v e l - L o d g i n g 33 , 1 9 0 0 1 , 6 1 5 1 , 6 1 5 3 1 , 5 7 5 9 5 . 1 3 % 1 , 2 5 3 Fi r e T r a v e l - P e r D i e m 15 , 7 2 0 0 1 , 0 9 8 1 , 0 9 8 1 4 , 6 2 2 9 3 . 0 1 % 4 4 8 Fi r e C i t y T r a i n i n g C l a s s e s 6 , 9 6 9 0 4 2 4 2 6 , 9 2 7 9 9 . 3 9 % 0 Fi r e A d v e r t i s i n g / P r o m o t i o n a l 7 , 0 0 0 0 0 0 7 , 0 0 0 1 0 0 . 0 0 % 0 Fi r e P r i n t i n g / B i n d i n g 2, 2 0 0 0 0 0 2 , 2 0 0 1 0 0 . 0 0 % 0 Fi r e I n s u r a n c e P r e m i u m / C l a i m s 9 3 , 4 4 2 0 4 1 , 5 2 1 4 1 , 5 2 1 5 1 , 9 2 1 5 5 . 5 6 % 3 9 , 5 9 7 Fi r e E l e c t r i c i t y - I d a h o P o w e r 3 3 , 5 0 0 0 2 , 0 3 6 2 , 0 3 6 3 1 , 4 6 4 9 3 . 9 2 % 2 , 2 1 4 Fi r e I n t e r m o u n t a i n G a s 22 , 2 0 0 0 2 2 1 2 2 1 2 1 , 9 7 9 9 9 . 0 0 % 3 4 2 Fi r e E q u i p m e n t R e n t a l & L e a s e 4 , 3 0 0 0 0 0 4 , 3 0 0 1 0 0 . 0 0 % 5 , 1 6 9 Fi r e D u e s , L i c e n s e s , P u b l i c a t i o n s 2 8 , 2 5 6 (6 , 8 9 5 ) 3, 0 4 8 3 , 0 4 8 1 8 , 3 1 3 8 5 . 7 3 % 3 , 6 2 7 Fi r e I r r i g a t i o n T a x e s 1, 7 0 0 0 7 7 5 7 7 5 9 2 5 5 4 . 4 2 % 7 9 3 Fi r e H o l i d a y E x p e n s e 1, 3 9 5 0 1, 3 9 5 1, 3 9 5 0 0.00%0 Fi r e T o t a l O P E R A T I N G C O S T S 1, 4 1 9 , 7 5 7 11 , 0 0 0 12 3 , 3 1 8 12 3 , 3 1 8 1, 3 0 7 , 4 3 9 91.38%126,792 Fi r e Fi r e Ca p i t a l O u t l a y Fi r e C a p O u t l a y - B l d g s & S t r u c t 3 , 8 9 9 , 2 0 1 0 1 6 , 9 8 7 1 6 , 9 8 7 3 , 8 8 2 , 2 1 4 9 9 . 5 6 % 0 Fi r e C a p i t a l - V e h i c l e s 10 0 , 0 0 0 0 0 0 1 0 0 , 0 0 0 1 0 0 . 0 0 % 0 Fi r e C a p i t a l - F i r e T r u c k s 1 , 2 0 8 , 9 4 4 0 1 1 , 6 4 3 1 1 , 6 4 3 1 , 1 9 7 , 3 0 1 9 9 . 0 3 % 0 Fi r e C a p i t a l - E q u i p m e n t 1 8 0 , 0 0 0 0 0 0 18 0 , 0 0 0 100.00%0 Fi r e T o t a l C a p i t a l O u t l a y 5, 3 8 8 , 1 4 5 0 28 , 6 3 0 28 , 6 3 0 5, 3 5 9 , 5 1 5 99.47%0 Fi r e Fi r e DE P T E X P E N D I T U R E S 18 , 1 7 3 , 6 2 0 11 , 0 0 0 92 6 , 0 1 1 92 6 , 0 1 1 17 , 2 5 8 , 6 1 0 94.90%914,533 Fi r e Fi r e Tr a n s f e r s Fi r e P e r s o n n e l T r a n s f e r o f E x p e n s e - I N 3 0 , 5 2 0 0 2 , 2 2 5 2 , 2 2 5 2 8 , 2 9 5 9 2 . 7 1 % 7 4 8 Fi r e O p e r a t i n g T r a n s f e r o f E x p e n s e - I N 6 3 , 9 6 0 0 5, 0 6 5 5, 0 6 5 58 , 8 9 5 92.08%4,729 Fi r e T o t a l T r a n s f e r s 94 , 4 8 0 0 7, 2 9 0 7, 2 9 0 87 , 1 9 0 92.28%5,477 Fi r e Fi r e TO T A L E X P E N D I T U R E S 18 , 2 6 8 , 1 0 0 11 , 0 0 0 93 3 , 3 0 0 93 3 , 3 0 0 17 , 3 4 5 , 8 0 0 94.89%920,011 40 o f 4 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 1 5 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Pa r k s 2 2 5 0 - P a r k s & R e c r e a t i o n Pa r k s RE V E N U E S Pa r k s R e i m b u r s e m e n t R e v e n u e s 3 0 , 0 0 0 2 7 6 , 0 0 0 7 , 8 6 0 7 , 8 6 0 2 9 8 , 1 4 0 9 7 . 4 3 % 5 0 Pa r k s M e r i d i a n D o w n t o w n D e v e l o p m e n t 2 5 , 0 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 5 , 0 0 0 5 9 . 9 9 % 0 Pa r k s R e n t a l I n c o m e 0 0 2 1 , 4 5 6 2 1 , 4 5 6 (2 1 , 4 5 6 ) 0.00% 7,053 Pa r k s C h e r r y L a n e G o l f L e a s e R e v e n u e 0 0 0 0 0 0 . 0 0 % 6 , 0 0 0 Pa r k s P a r k R e s e r v a t i o n s F e e R e v e n u e 1 5 0 , 0 0 0 0 7 , 5 7 7 7 , 5 7 7 1 4 2 , 4 2 3 9 4 . 9 4 % 1 1 , 2 7 1 Pa r k s R e c r e a t i o n C l a s s R e v e n u e s 2 2 9 , 4 6 0 0 7 , 2 8 1 7 , 2 8 1 2 2 2 , 1 7 9 9 6 . 8 2 % 8 , 7 6 1 Pa r k s C o m m u n i t y E v e n t R e v / S p o n s o r s h i p 3 0 , 0 0 0 0 1 , 7 5 8 1 , 7 5 8 2 8 , 2 4 2 9 4 . 1 4 % 5 , 0 2 5 Pa r k s S p o r t s R e v e n u e 25 6 , 5 3 0 0 9 , 5 1 2 9 , 5 1 2 2 4 7 , 0 1 8 9 6 . 2 9 % 4 , 3 0 1 Pa r k s I m p a c t R e v - M u l t i f a m i l y 1 6 5 , 8 9 9 0 6 6 , 7 8 0 6 6 , 7 8 0 9 9 , 1 1 9 5 9 . 7 4 % 1 1 0 , 5 2 3 Pa r k s I m p a c t R e v - R e s i d e n t i a l 1 , 3 2 3 , 7 2 0 0 1 6 1 , 3 8 5 1 6 1 , 3 8 5 1 , 1 6 2 , 3 3 5 8 7 . 8 0 % 1 7 7 , 2 3 8 Pa r k s C o n t r a c t S e r v i c e R e v e n u e s 7 , 0 0 0 0 0 0 7 , 0 0 0 1 0 0 . 0 0 % 1 1 0 Pa r k s D o n a t i o n s ( p l u s p r o j e c t c o d e ) 0 0 0 0 0 0 . 0 0 % 1 0 0 Pa r k s I n t e r e s t E a r n i n g s 15 , 0 0 0 0 14 , 0 0 2 14 , 0 0 2 99 8 6.65%15,430 Pa r k s T o t a l R E V E N U E S 2, 2 3 2 , 6 0 9 27 6 , 0 0 0 30 7 , 6 1 0 30 7 , 6 1 0 2, 2 0 0 , 9 9 9 87.74%345,862 Pa r k s Pa r k s PE R S O N N E L C O S T S Pa r k s W a g e s 1, 4 5 9 , 9 4 4 3 9 , 5 2 0 1 1 0 , 2 4 0 1 1 0 , 2 4 0 1 , 3 8 9 , 2 2 4 9 2 . 6 4 % 1 1 0 , 1 8 8 Pa r k s W a g e s - S e a s o n a l / P a r t t i m e 6 2 7 , 1 6 0 4 1 , 0 0 0 3 7 , 7 3 2 3 7 , 7 3 2 6 3 0 , 4 2 8 9 4 . 3 5 % 3 7 , 2 5 9 Pa r k s O v e r t i m e W a g e s 48 , 5 7 5 3 , 0 0 0 1 , 5 7 6 1 , 5 7 6 4 9 , 9 9 9 9 6 . 9 4 % 2 , 2 8 7 Pa r k s F I C A ( 7 . 6 5 % ) 16 3 , 3 7 9 6 , 4 2 8 1 0 , 9 4 3 1 0 , 9 4 3 1 5 8 , 8 6 3 9 3 . 5 5 % 1 1 , 0 1 5 Pa r k s P E R S I 18 0 , 1 1 7 1 0 , 0 3 2 1 2 , 6 1 3 1 2 , 6 1 3 1 7 7 , 5 3 6 9 3 . 3 6 % 1 2 , 7 7 6 Pa r k s W o r k e r s ' C o m p 61 , 2 4 9 1 , 9 7 4 0 0 6 3 , 2 2 3 1 0 0 . 0 0 % 0 Pa r k s E m p l o y e e B e n e f i t F e e s 7 1 4 , 3 0 6 1 5 , 0 2 9 3 , 2 7 5 3 , 2 7 5 7 2 6 , 0 6 0 9 9 . 5 5 % 3 4 , 2 6 3 Pa r k s M e d i c a l I n s u r a n c e P r e m i u m s 0 0 3 1 , 2 3 8 3 1 , 2 3 8 (3 1 , 2 3 8 ) 0.00% 0 Pa r k s V i s i o n I n s P r e m i u m 0 0 4 0 7 4 0 7 (4 0 7 ) 0.00% 0 Pa r k s D e n t a l I n s P r e m i u m s 0 0 2, 5 2 6 2, 5 2 6 (2 , 5 2 6 ) 0.00%0 Pa r k s T o t a l P E R S O N N E L C O S T S 3, 2 5 4 , 7 3 0 11 6 , 9 8 3 21 0 , 5 5 1 21 0 , 5 5 1 3, 1 6 1 , 1 6 2 93.76%207,788 Pa r k s Pa r k s OP E R A T I N G C O S T S Pa r k s O f f i c e E x p e n s e 6, 5 3 2 1 2 7 6 7 3 6 7 3 5 , 9 8 6 8 9 . 9 0 % 1 , 1 9 4 Pa r k s C o p i e r E x p e n s e 8, 0 3 1 0 0 0 8 , 0 3 1 1 0 0 . 0 0 % 0 Pa r k s S p r a y i n g / F e r t i l i z e r 81 , 0 9 4 5 , 6 7 7 1 , 9 7 9 1 , 9 7 9 8 4 , 7 9 2 9 7 . 7 1 % 0 Pa r k s E m p l o y e e R e c o g n i t i o n a n d C o f f e e 3 , 5 4 0 0 4 4 8 4 4 8 3 , 0 9 2 8 7 . 3 4 % 6 Pa r k s J a n i t o r i a l 49 , 5 0 0 0 0 0 4 9 , 5 0 0 1 0 0 . 0 0 % 3 , 8 1 6 Pa r k s R e s t r o o m S u p p l i e s 31 , 2 2 8 2 , 4 8 5 2 8 2 2 8 2 3 3 , 4 3 1 9 9 . 1 6 % 1 2 , 1 7 2 Pa r k s S a f e t y E x p e n s e 3, 2 7 1 2 6 8 4 6 1 4 6 1 3 , 0 7 8 8 6 . 9 6 % 4 5 6 Pa r k s S h o p S u p p l i e s 8, 0 0 0 4 9 1 1 , 1 1 8 1 , 1 1 8 7 , 3 7 3 8 6 . 8 3 % 1 , 7 8 2 Pa r k s F u e l s - G a s 68 , 8 2 5 3 , 9 9 5 5 , 6 9 8 5 , 6 9 8 6 7 , 1 2 2 9 2 . 1 7 % 3 , 4 4 3 Pa r k s C l o t h i n g E x p e n s e 6, 7 3 6 9 6 2 3 2 3 3 2 3 7 , 3 7 5 9 5 . 8 0 % 0 Pa r k s M e d i c a l S u p p l i e s 1, 5 0 0 2 5 1 3 4 1 3 4 1 , 3 9 1 9 1 . 2 1 % 3 0 Pa r k s R e c r e a t i o n C l a s s E x p e n s e 2 9 , 4 5 0 0 0 0 2 9 , 4 5 0 1 0 0 . 0 0 % 0 Pa r k s R e c r e a t i o n S p o r t s E x p e n s e s 1 4 0 , 0 0 0 0 1 2 , 6 0 2 1 2 , 6 0 2 1 2 7 , 3 9 8 9 0 . 9 9 % 1 2 , 9 3 6 Pa r k s C o m m u n i t y E v e n t s E x p e n s e s 5 9 , 8 0 0 0 6 , 6 5 6 6 , 6 5 6 5 3 , 1 4 4 8 8 . 8 6 % 1 , 6 6 4 Pa r k s B u i l d i n g M a i n t e n a n c e 1 0 4 , 5 2 9 3 , 0 4 1 6 , 1 0 3 6 , 1 0 3 1 0 1 , 4 6 8 9 4 . 3 2 % 4 , 9 8 0 Pa r k s P a r k i n g / A s p h a l t M a i n t e n a n c e 4 9 , 6 1 8 2 , 0 0 2 0 0 5 1 , 6 2 0 1 0 0 . 0 0 % 6 3 9 Pa r k s V e h i c l e R e p a i r 16 , 0 0 0 1 , 0 0 0 3 , 2 9 9 3 , 2 9 9 1 3 , 7 0 1 8 0 . 5 9 % 3 9 5 Pa r k s V e h i c l e M a i n t e n a n c e 16 , 0 0 0 4 5 0 3 , 9 7 4 3 , 9 7 4 1 2 , 4 7 6 7 5 . 8 4 % 7 5 7 41 o f 4 1 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 1 6 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Pa r k s E q u i p m e n t M a i n t e n a n c e & R e p a i r 4 3 , 6 0 5 3 , 8 3 9 3 , 7 0 4 3 , 7 0 4 4 3 , 7 4 0 9 2 . 1 9 % 5 , 8 9 5 Pa r k s F o r e s t r y E x p e n s e 65 , 8 5 8 3 , 8 7 2 2 , 6 5 3 2 , 6 5 3 6 7 , 0 7 7 9 6 . 1 9 % 7 , 3 9 6 Pa r k s D o w n t o w n T r e e M a i n t e n a n c e 7 5 , 0 0 0 0 0 0 7 5 , 0 0 0 1 0 0 . 0 0 % 0 Pa r k s G r o u n d s M a i n t e n a n c e 2 3 2 , 3 9 8 1 4 , 5 9 3 2 4 , 2 7 9 2 4 , 2 7 9 2 2 2 , 7 1 3 9 0 . 1 7 % 2 6 , 5 6 8 Pa r k s V a n d a l i s m C l e a n u p E x p 4 , 1 5 8 9 6 0 0 4 , 2 5 4 1 0 0 . 0 0 % 0 Pa r k s S u r f a c e W e l l M a i n t 22 , 4 0 3 9 3 3 0 0 2 3 , 3 3 6 1 0 0 . 0 0 % 0 Pa r k s S o f t w a r e M a i n t e n a n c e 1 1 , 8 5 0 0 1 , 5 2 7 1 , 5 2 7 1 0 , 3 2 3 8 7 . 1 1 % 7 3 8 Pa r k s A l a r m S e r v i c e / S p r i n k l e r S y s t e m 2 , 6 0 0 0 0 0 2 , 6 0 0 1 0 0 . 0 0 % 0 Pa r k s M i s c C o n t r i b u t i o n s 3, 0 0 0 0 0 0 3 , 0 0 0 1 0 0 . 0 0 % 0 Pa r k s T r a n s p o r t a t i o n S e r v i c e s 9 , 0 0 0 0 9 , 0 0 0 9 , 0 0 0 0 0 . 0 0 % 0 Pa r k s F l a g / B a n n e r E x p e n s e 9, 2 5 7 7 9 0 0 0 1 0 , 0 4 7 1 0 0 . 0 0 % 0 Pa r k s E q u i p m e n t & S u p p l i e s 4 3 , 0 3 4 2 , 9 0 0 1 0 , 6 8 2 1 0 , 6 8 2 3 5 , 2 5 2 7 6 . 7 4 % 5 , 8 7 8 Pa r k s E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 1 7 , 2 9 9 1 , 0 6 5 8 0 8 0 1 8 , 2 8 4 9 9 . 5 6 % 7 7 Pa r k s S o f t w a r e A c q u i s i t i o n & L i c e n s e s ( u n d e r $ 2 5 , 0 0 0 ) 1, 1 2 9 0 0 0 1 , 1 2 9 1 0 0 . 0 0 % 1 3 , 8 1 5 Pa r k s F u r n i t u r e & F u r n i s h i n g s 3 , 0 8 2 0 1 5 1 5 3 , 0 6 7 9 9 . 5 1 % 4 5 2 Pa r k s C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 6 , 9 0 0 0 0 0 6 , 9 0 0 1 0 0 . 0 0 % 0 Pa r k s P r o f e s s i o n a l S e r v i c e s 5 8 , 8 0 0 0 0 0 5 8 , 8 0 0 1 0 0 . 0 0 % 0 Pa r k s I n v e s t m e n t S e r v i c e s 0 0 1 9 0 1 9 0 (1 9 0 ) 0.00% 190 Pa r k s C o n t r a c t e d L a b o r 11 0 , 0 0 0 0 1 0 , 9 4 2 1 0 , 9 4 2 9 9 , 0 5 8 9 0 . 0 5 % 1 0 , 5 7 8 Pa r k s B a c k g r o u n d / E m p l o y m e n t T e s t i n g 2 , 1 0 0 0 0 0 2 , 1 0 0 1 0 0 . 0 0 % 3 7 Pa r k s C o n t r a c t e d S e r v i c e s 1 9 9 , 5 5 8 0 2 5 , 1 2 1 2 5 , 1 2 1 1 7 4 , 4 3 7 8 7 . 4 1 % 2 3 , 5 7 1 Pa r k s T e l e p h o n e / I n t e r n e t 1, 0 1 0 0 9 0 9 0 9 2 0 9 1 . 0 4 % 9 7 Pa r k s P o s t a g e & M a i l i n g s 1, 0 0 0 0 4 2 4 2 9 5 8 9 5 . 7 6 % 5 8 Pa r k s R a d i o s / C o m m u n i c a t i o n s 4 , 8 7 2 0 3 0 3 3 0 3 4 , 5 6 9 9 3 . 7 7 % 1 8 5 Pa r k s C e l l p h o n e E x p e n s e 20 , 2 8 0 1 , 5 7 8 2 0 0 2 0 0 2 1 , 6 5 8 9 9 . 0 8 % 1 , 2 6 5 Pa r k s B u s i n e s s M e a l s 40 0 0 0 0 4 0 0 1 0 0 . 0 0 % 0 Pa r k s M i l e a g e & P a r k i n g R e i m b u r s e m e n t 5 5 0 0 1 6 1 6 5 3 3 9 7 . 0 2 % 0 Pa r k s E m p l o y e e S e m i n a r s / T r a i n i n g 2 1 , 4 3 2 4 9 2 8 9 5 8 9 5 2 1 , 0 2 9 9 5 . 9 1 % 7 5 Pa r k s T r a v e l - T r a n s p o r t a t i o n 6 , 5 7 6 0 5 4 8 5 4 8 6 , 0 2 8 9 1 . 6 7 % 0 Pa r k s T r a v e l - L o d g i n g 5, 9 9 5 0 7 7 3 7 7 3 5 , 2 2 3 8 7 . 1 1 % 0 Pa r k s T r a v e l - P e r D i e m 1, 4 6 9 0 2 8 8 2 8 8 1 , 1 8 1 8 0 . 3 9 % 0 Pa r k s A d v e r t i s i n g / P r o m o t i o n a l 1 1 , 0 0 0 0 0 0 1 1 , 0 0 0 1 0 0 . 0 0 % 4 9 Pa r k s L e g a l N o t i c e s 60 0 0 1 3 9 1 3 9 4 6 1 7 6 . 7 7 % 0 Pa r k s P r i n t i n g / B i n d i n g 27 , 6 0 0 0 1 5 5 1 5 5 2 7 , 4 4 5 9 9 . 4 3 % 1 6 4 Pa r k s I n s u r a n c e P r e m i u m / C l a i m s 1 9 , 7 6 7 1 9 2 8 , 7 8 3 8 , 7 8 3 1 1 , 1 7 6 5 5 . 9 9 % 8 , 4 2 6 Pa r k s E l e c t r i c i t y - I d a h o P o w e r 1 9 0 , 8 1 7 8 , 3 2 8 1 1 , 0 3 2 1 1 , 0 3 2 1 8 8 , 1 1 3 9 4 . 4 6 % 1 1 , 4 8 0 Pa r k s I n t e r m o u n t a i n G a s 23 , 7 8 7 (5 0 ) 18 1 1 8 1 2 3 , 5 5 6 9 9 . 2 3 % 2 0 9 Pa r k s E q u i p m e n t R e n t a l & L e a s e 6 2 , 3 3 8 3 , 1 8 9 5 , 8 2 9 5 , 8 2 9 5 9 , 6 9 8 9 1 . 1 0 % 2 , 8 6 2 Pa r k s D u e s , L i c e n s e s , P u b l i c a t i o n s 9 , 6 6 6 0 4 , 0 9 5 4 , 0 9 5 5 , 5 7 1 5 7 . 6 3 % 4 , 1 3 2 Pa r k s C o m m i s s i o n E x p e n s e 1, 0 0 0 0 1 2 2 1 2 2 8 7 8 8 7 . 7 6 % 1 7 9 Pa r k s I r r i g a t i o n T a x e s 54 , 2 8 8 3 , 9 0 0 3 7 , 6 5 9 3 7 , 6 5 9 2 0 , 5 2 9 3 5 . 2 8 % 3 8 , 2 2 5 Pa r k s A D A C o m p l i a n c e 24 0 , 3 4 3 0 1 1 , 6 3 9 1 1 , 6 3 9 2 2 8 , 7 0 3 9 5 . 1 5 % 0 Pa r k s H o l i d a y E x p e n s e 43 , 2 9 0 0 3 , 5 3 9 3 , 5 3 9 3 9 , 7 5 1 9 1 . 8 2 % 3 , 6 2 1 Pa r k s V o l u n t e e r e x p e n s e 2, 5 0 0 0 3 0 2 3 0 2 2 , 1 9 8 8 7 . 9 1 % 3 3 Pa r k s B a n k & M e r c h a n t C h a r g e s 2 5 , 0 0 0 0 64 0 64 0 24 , 3 6 0 97.44%887 Pa r k s T o t a l O P E R A T I N G C O S T S 2, 3 8 0 , 2 6 4 66 , 2 4 0 21 9 , 2 1 4 21 9 , 2 1 4 2, 2 2 7 , 2 9 0 91.04%211,410 Pa r k s 42 o f 4 2 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 1 7 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Pa r k s Ca p i t a l O u t l a y Pa r k s C a p O u t l a y - B l d g s & S t r u c t 6 3 4 , 1 8 1 0 0 0 6 3 4 , 1 8 1 1 0 0 . 0 0 % 0 Pa r k s B u i l d i n g I m p r o v e m e n t s 8 4 4 , 9 2 7 0 0 0 8 4 4 , 9 2 7 1 0 0 . 0 0 % 0 Pa r k s P a t h w a y d e v e l o p m e n t 6 2 1 , 8 5 3 0 3 1 3 3 1 3 6 2 1 , 5 4 1 9 9 . 9 4 % 5 , 1 7 9 Pa r k s I m p r o v e m e n t s @ S t o r e y P a r k 0 0 0 0 0 0 . 0 0 % 5 9 , 4 4 0 Pa r k s S t r e e t s c a p e i r r i g a t i o n l a n d s c a p i n g 4 1 5 , 0 7 0 0 1 4 , 2 9 3 1 4 , 2 9 3 4 0 0 , 7 7 7 9 6 . 5 5 % 0 Pa r k s B o r u p P r o p e r t y c o n s t r u c t i o n 1 5 5 , 1 6 1 0 2 , 0 3 6 2 , 0 3 6 1 5 3 , 1 2 5 9 8 . 6 8 % 0 Pa r k s C a p i t a l - V e h i c l e s 93 , 0 0 0 0 0 0 9 3 , 0 0 0 1 0 0 . 0 0 % 0 Pa r k s C a p i t a l - E q u i p m e n t 2 3 0 , 6 7 2 0 0 0 2 3 0 , 6 7 2 1 0 0 . 0 0 % 3 0 , 5 1 9 Pa r k s C a p i t a l - C o m m u n i c a t i o n E q u i p m e n t 6 7 , 9 1 0 0 3 , 7 7 5 3 , 7 7 5 6 4 , 1 3 5 9 4 . 4 4 % 0 Pa r k s S e t t l e r s P a r k c o n s t r u c t i o n 1 9 0 , 0 0 0 0 3 8 3 3 8 3 1 8 9 , 6 1 7 9 9 . 7 9 % 0 Pa r k s F u l l e r P a r k I m p r o v e m e n t s 0 9 0 , 9 7 7 1 , 8 2 0 1 , 8 2 0 8 9 , 1 5 7 9 7 . 9 9 % 0 Pa r k s K e i t h B i r d L e g a c y P a r k c o n s t r u c t i o n 0 0 0 0 0 0 . 0 0 % 1 7 2 , 9 4 9 Pa r k s K l e i n e r M e m o r i a l P a r k 1 4 1 , 1 1 1 0 0 0 1 4 1 , 1 1 1 1 0 0 . 0 0 % 0 Pa r k s D i s c o v e r y P a r k 5, 6 1 0 , 0 9 6 0 4 4 7 , 1 4 6 4 4 7 , 1 4 6 5 , 1 6 2 , 9 5 0 9 2 . 0 2 % 6 8 , 5 6 8 Pa r k s R e t a H u s k e y P a r k 0 0 0 0 0 0 . 0 0 % 3 4 , 4 3 8 Pa r k s H i l l s d a l e P a r k 0 0 (7 8 ) (7 8 ) 78 0.00%228,560 Pa r k s T o t a l C a p i t a l O u t l a y 9, 0 0 3 , 9 8 1 90 , 9 7 7 46 9 , 6 8 8 46 9 , 6 8 8 8, 6 2 5 , 2 7 0 94.84%599,653 Pa r k s Pa r k s DE P T E X P E N D I T U R E S 14 , 6 3 8 , 9 7 5 27 4 , 2 0 0 89 9 , 4 5 3 89 9 , 4 5 3 14 , 0 1 3 , 7 2 3 93.96%1,018,851 Pa r k s Pa r k s Tr a n s f e r s Pa r k s P e r s o n n e l T r a n s f e r o f E x p e n s e - I N 1 9 , 7 6 8 0 1 , 4 4 1 1 , 4 4 1 1 8 , 3 2 7 9 2 . 7 1 % 4 8 5 Pa r k s O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T 6 , 4 2 4 0 0 0 6 , 4 2 4 1 0 0 . 0 0 % 0 Pa r k s O p e r a t i n g T r a n s f e r o f E x p e n s e - I N 3 5 , 0 0 2 0 3 , 2 8 0 3 , 2 8 0 3 1 , 7 2 2 9 0 . 6 2 % 3 , 0 6 3 Pa r k s T o t a l T r a n s f e r s 61 , 1 9 4 0 4, 7 2 1 4, 7 2 1 56 , 4 7 2 92.28%3,548 Pa r k s Pa r k s TO T A L E X P E N D I T U R E S 14 , 7 0 0 , 1 6 9 27 4 , 2 0 0 90 4 , 1 7 4 90 4 , 1 7 4 14 , 0 7 0 , 1 9 5 93.96%1,022,399 43 o f 4 3 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 1 8 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual PW 3 2 0 0 - P u b l i c W o r k s PW RE V E N U E S PW R e v i e w F e e s 30 0 , 0 0 0 0 5 4 , 0 2 0 5 4 , 0 2 0 2 4 5 , 9 8 0 8 1 . 9 9 % 1 8 , 7 6 3 PW Q L P E R e v i e w R e v e n u e 50 , 0 0 0 0 3 , 3 6 0 3 , 3 6 0 4 6 , 6 4 0 9 3 . 2 8 % 8 , 5 8 0 PW F i l i n g F e e s - R e v e n u e s 5 0 , 0 0 0 0 0 0 5 0 , 0 0 0 1 0 0 . 0 0 % 0 PW D e p t S v c F e e s 0 0 1 5 3 1 5 3 (1 5 3 ) 0.00% 188 PW R e i m b u r s e m e n t R e v e n u e s 0 0 11 5 11 5 (1 1 5 ) 0.00%0 PW T o t a l R E V E N U E S 40 0 , 0 0 0 0 57 , 6 4 8 57 , 6 4 8 34 2 , 3 5 2 85.59%27,531 PW PW PE R S O N N E L C O S T S PW W a g e s 2, 7 2 3 , 2 3 7 5 9 , 8 2 1 2 0 0 , 1 4 1 2 0 0 , 1 4 1 2 , 5 8 2 , 9 1 7 9 2 . 8 0 % 1 8 5 , 4 1 0 PW O v e r t i m e W a g e s 15 , 0 0 0 0 3 2 8 3 2 8 1 4 , 6 7 2 9 7 . 8 1 % 8 4 0 PW F I C A ( 7 . 6 5 % ) 20 8 , 0 1 9 4 , 5 7 6 1 4 , 7 2 3 1 4 , 7 2 3 1 9 7 , 8 7 1 9 3 . 0 7 % 1 3 , 7 2 7 PW P E R S I 32 4 , 3 4 2 7 , 1 4 3 2 2 , 6 9 3 2 2 , 6 9 3 3 0 8 , 7 9 2 9 3 . 1 5 % 2 1 , 0 8 4 PW W o r k e r s ' C o m p 78 , 8 9 7 2 , 0 2 2 0 0 8 0 , 9 1 9 1 0 0 . 0 0 % 0 PW E m p l o y e e B e n e f i t F e e s 6 8 3 , 9 1 0 1 5 , 1 9 8 3 , 2 5 3 3 , 2 5 3 6 9 5 , 8 5 5 9 9 . 5 3 % 3 5 , 3 2 0 PW M e d i c a l I n s u r a n c e P r e m i u m s 0 0 3 6 , 2 4 1 3 6 , 2 4 1 (3 6 , 2 4 1 ) 0.00% 0 PW V i s i o n I n s P r e m i u m 0 0 4 6 1 4 6 1 (4 6 1 ) 0.00% 0 PW D e n t a l I n s P r e m i u m s 0 0 2, 9 1 4 2, 9 1 4 (2 , 9 1 4 ) 0.00%0 PW T o t a l P E R S O N N E L C O S T S 4, 0 3 3 , 4 0 5 88 , 7 6 0 28 0 , 7 5 5 28 0 , 7 5 5 3, 8 4 1 , 4 1 0 93.19%256,381 PW PW OP E R A T I N G C O S T S PW O f f i c e E x p e n s e 11 , 2 0 0 0 2 4 5 2 4 5 1 0 , 9 5 5 9 7 . 8 1 % 4 0 9 PW C o p i e r E x p e n s e 2, 8 8 0 0 1 7 3 1 7 3 2 , 7 0 7 9 3 . 9 7 % 7 0 1 PW E m p l o y e e R e c o g n i t i o n a n d C o f f e e 2 , 7 0 0 6 0 1 3 9 1 3 9 2 , 6 2 1 9 4 . 9 5 % 0 PW S a f e t y E x p e n s e 3, 9 0 0 0 2 6 3 2 6 3 3 , 6 3 7 9 3 . 2 6 % 5 4 5 PW F u e l s - G a s 12 , 8 0 0 0 1 , 5 0 7 1 , 5 0 7 1 1 , 2 9 4 8 8 . 2 3 % (89) PW C l o t h i n g E x p e n s e 3, 0 0 0 0 0 0 3 , 0 0 0 1 0 0 . 0 0 % 2 4 6 PW C o m m u n i t y E v e n t s E x p e n s e s 6 , 5 0 0 0 0 0 6 , 5 0 0 1 0 0 . 0 0 % 0 PW V e h i c l e R e p a i r 4, 3 5 0 0 1 5 6 1 5 6 4 , 1 9 4 9 6 . 4 2 % 4 1 3 PW V e h i c l e M a i n t e n a n c e 6, 0 0 0 0 1 9 3 1 9 3 5 , 8 0 7 9 6 . 7 8 % 2 1 6 PW S o f t w a r e M a i n t e n a n c e 4 2 , 7 3 2 0 2 1 , 7 5 2 2 1 , 7 5 2 2 0 , 9 8 0 4 9 . 0 9 % 8 , 6 5 0 PW E q u i p m e n t & S u p p l i e s 2, 2 0 0 0 0 0 2 , 2 0 0 1 0 0 . 0 0 % 0 PW E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 2 0 , 4 6 6 2 2 0 2 6 2 6 2 0 , 6 6 0 9 9 . 8 7 % 7 7 PW S o f t w a r e A c q u i s i t i o n & L i c e n s e s ( u n d e r $ 2 5 , 0 0 0 ) 0 0 0 0 0 0 . 0 0 % 3 0 6 PW F u r n i t u r e & F u r n i s h i n g s 1 , 1 2 6 0 0 0 1 , 1 2 6 1 0 0 . 0 0 % 0 PW C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 2 2 , 5 5 0 1 , 5 5 0 0 0 2 4 , 1 0 0 1 0 0 . 0 0 % 2 6 3 PW P r o f e s s i o n a l S e r v i c e s 2 2 2 , 1 0 0 0 4 , 0 0 0 4 , 0 0 0 2 1 8 , 1 0 0 9 8 . 1 9 % 4 , 0 0 0 PW P r o f e s s i o n a l S v c - P W W a s t e w a t e r 4 3 6 , 0 0 0 0 0 0 4 3 6 , 0 0 0 1 0 0 . 0 0 % 0 PW P r o f e s s i o n a l S v c - P W W a t e r 2 9 3 , 8 2 0 0 0 0 2 9 3 , 8 2 0 1 0 0 . 0 0 % 1 , 4 8 1 PW P R O F E S S I O N A L S V C f o r Q L P E R e v i e w s 1 0 0 , 0 0 0 0 6 , 0 8 0 6 , 0 8 0 9 3 , 9 2 0 9 3 . 9 1 % 0 PW C o n t r a c t e d L a b o r 5, 0 0 0 0 0 0 5 , 0 0 0 1 0 0 . 0 0 % 0 PW L e g a l S e r v i c e s 15 , 0 0 0 0 0 0 1 5 , 0 0 0 1 0 0 . 0 0 % 0 PW P o s t a g e & M a i l i n g s 1, 5 0 0 0 9 9 1 , 4 9 1 9 9 . 3 7 % 3 3 PW R a d i o s / C o m m u n i c a t i o n s 2 , 9 0 4 0 2 4 4 2 4 4 2 , 6 6 0 9 1 . 6 0 % 3 1 2 PW C e l l p h o n e E x p e n s e 12 , 6 6 0 8 4 0 4 0 5 4 0 5 1 3 , 0 9 5 9 7 . 0 0 % 1 , 1 7 5 PW B u s i n e s s M e a l s 1, 0 0 0 0 3 0 3 0 9 7 0 9 7 . 0 0 % 1 0 PW M i l e a g e & P a r k i n g R e i m b u r s e m e n t 1 8 0 0 2 7 2 2 7 2 (9 2 ) (50.83)% 3 PW E m p l o y e e S e m i n a r s / T r a i n i n g 8 3 , 4 1 6 8 0 0 5 , 1 1 3 5 , 1 1 3 7 9 , 1 0 3 9 3 . 9 2 % 4 , 3 1 1 44 o f 4 4 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 1 9 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual PW T r a v e l - T r a n s p o r t a t i o n 1 4 , 2 8 7 4 0 0 5 2 7 5 2 7 1 4 , 1 6 0 9 6 . 4 0 % 2 6 2 PW T r a v e l - L o d g i n g 21 , 7 6 0 4 0 0 7 1 1 7 1 1 2 1 , 4 4 8 9 6 . 7 8 % 2 , 9 1 9 PW T r a v e l - P e r D i e m 8, 6 0 4 1 7 5 3 9 6 3 9 6 8 , 3 8 3 9 5 . 4 8 % 1 , 0 5 0 PW A d v e r t i s i n g / P r o m o t i o n a l 2 0 , 5 5 0 0 0 0 2 0 , 5 5 0 1 0 0 . 0 0 % 8 0 PW L e g a l N o t i c e s 45 0 0 1 7 2 1 7 2 2 7 8 6 1 . 8 6 % 0 PW P r i n t i n g / B i n d i n g 4, 3 2 5 6 0 4 6 4 6 4 , 3 3 9 9 8 . 9 4 % 0 PW I n s u r a n c e P r e m i u m / C l a i m s 4 , 7 7 2 0 0 0 4 , 7 7 2 1 0 0 . 0 0 % 0 PW D u e s , L i c e n s e s , P u b l i c a t i o n s 8 6 , 7 5 9 1 5 0 2 7 , 1 7 5 2 7 , 1 7 5 5 9 , 7 3 4 6 8 . 7 3 % 2 4 , 0 8 7 PW H o l i d a y E x p e n s e 67 5 1 5 0 0 6 9 0 1 0 0 . 0 0 % 0 PW P e n a l t i e s / S e t t l e m e n t s / F o r f e i t u r e s 0 60 , 0 0 0 18 , 0 3 1 18 , 0 3 1 41 , 9 6 9 69.94%0 PW T o t a l O P E R A T I N G C O S T S 1, 4 7 8 , 1 6 7 64 , 6 7 0 87 , 6 6 5 87 , 6 6 5 1, 4 5 5 , 1 7 2 94.32%51,458 PW PW Ca p i t a l O u t l a y PW C a p i t a l - V e h i c l e s 28 , 0 0 0 0 0 0 2 8 , 0 0 0 1 0 0 . 0 0 % 0 PW C a p i t a l - S o f t w a r e 0 0 51 0 51 0 (5 1 0 ) 0.00%0 PW T o t a l C a p i t a l O u t l a y 28 , 0 0 0 0 51 0 51 0 27 , 4 9 0 98.18%0 PW PW DE P T E X P E N D I T U R E S 5, 5 3 9 , 5 7 2 15 3 , 4 3 0 36 8 , 9 3 0 36 8 , 9 3 0 5, 3 2 4 , 0 7 1 93.51%307,839 PW PW Tr a n s f e r s PW P e r s o n n e l T r a n s f e r o f E x p e n s e - I N 1 1 7 , 3 6 7 0 8 , 7 4 6 8 , 7 4 6 1 0 8 , 6 2 1 9 2 . 5 4 % 6 , 2 0 2 PW O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T 1 7 , 6 1 0 (1 7 , 6 1 0 ) 0 0 0 0 . 0 0 % 0 PW O p e r a t i n g T r a n s f e r o f E x p e n s e - I N 9 5 , 9 4 3 17 , 6 1 0 8, 9 9 2 8, 9 9 2 10 4 , 5 6 1 92.08%8,396 PW T o t a l T r a n s f e r s 23 0 , 9 2 0 0 17 , 7 3 8 17 , 7 3 8 21 3 , 1 8 2 92.32%14,598 PW PW TO T A L E X P E N D I T U R E S 5, 7 7 0 , 4 9 1 15 3 , 4 3 0 38 6 , 6 6 8 38 6 , 6 6 8 5, 5 3 7 , 2 5 3 93.47%322,436 45 o f 4 5 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 2 0 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual MU B S 3 3 0 0 - M e r i d i a n U t i l i t y B i l l i n g MU B S RE V E N U E S MU B S D e p t S v c F e e s 30 , 0 0 0 0 1 6 0 1 6 0 2 9 , 8 4 0 9 9 . 4 6 % 2 8 0 MU B S G a r b a g e - A d m i n F e e R e v e n u e 7 4 9 , 9 6 1 0 0 0 74 9 , 9 6 1 100.00%0 MU B S T o t a l R E V E N U E S 77 9 , 9 6 1 0 16 0 16 0 77 9 , 8 0 1 99.98%280 MU B S MU B S PE R S O N N E L C O S T S MU B S W a g e s 34 5 , 6 1 8 0 2 6 , 7 4 4 2 6 , 7 4 4 3 1 8 , 8 7 4 9 2 . 2 6 % 2 4 , 0 5 5 MU B S O v e r t i m e W a g e s 3, 2 7 1 0 6 6 3 , 2 6 5 9 9 . 8 1 % 8 3 MU B S F I C A ( 7 . 6 5 % ) 26 , 6 9 0 0 1 , 9 2 6 1 , 9 2 6 2 4 , 7 6 4 9 2 . 7 8 % 1 , 7 3 4 MU B S P E R S I 41 , 6 5 8 0 3 , 0 2 8 3 , 0 2 8 3 8 , 6 3 0 9 2 . 7 3 % 2 , 7 3 2 MU B S W o r k e r s ' C o m p 87 2 0 0 0 8 7 2 1 0 0 . 0 0 % 0 MU B S E m p l o y e e B e n e f i t F e e s 1 2 1 , 5 8 4 0 5 5 5 5 5 5 1 2 1 , 0 2 9 9 9 . 5 4 % 5 , 9 0 6 MU B S M e d i c a l I n s u r a n c e P r e m i u m s 0 0 5 , 6 9 7 5 , 6 9 7 (5 , 6 9 7 ) 0.00% 0 MU B S V i s i o n I n s P r e m i u m 0 0 7 5 7 5 (7 5 ) 0.00% 0 MU B S D e n t a l I n s P r e m i u m s 0 0 47 4 47 4 (4 7 4 ) 0.00%0 MU B S T o t a l P E R S O N N E L C O S T S 53 9 , 6 9 3 0 38 , 5 0 6 38 , 5 0 6 50 1 , 1 8 7 92.87%34,510 MU B S OP E R A T I N G C O S T S MU B S O f f i c e E x p e n s e 6, 0 0 0 0 1 4 4 1 4 4 5 , 8 5 6 9 7 . 5 9 % 3 6 3 MU B S C o p i e r E x p e n s e 2, 4 0 0 0 2 7 6 2 7 6 2 , 1 2 4 8 8 . 5 0 % 0 MU B S E m p l o y e e R e c o g n i t i o n a n d C o f f e e 4 8 0 0 (2 6 8 ) ( 2 6 8 ) 74 8 1 5 5 . 7 8 % 0 MU B S D a t a A c c e s s E x p e n s e 1, 8 0 0 0 0 0 1 , 8 0 0 1 0 0 . 0 0 % 0 MU B S S o f t w a r e M a i n t e n a n c e 3 0 , 5 9 0 0 3 3 , 1 2 8 3 3 , 1 2 8 (2 , 5 3 8 ) (8.29)% 30,598 MU B S M i s c C o n t r i b u t i o n s 13 , 0 0 0 0 8 0 0 8 0 0 1 2 , 2 0 0 9 3 . 8 4 % 1 0 0 MU B S E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 3 , 9 5 0 0 0 0 3 , 9 5 0 1 0 0 . 0 0 % 0 MU B S F u r n i t u r e & F u r n i s h i n g s 5 0 0 0 0 0 5 0 0 1 0 0 . 0 0 % 0 MU B S C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 2 , 6 0 0 0 0 0 2 , 6 0 0 1 0 0 . 0 0 % 0 MU B S L o c k b o x S e r v i c e s 22 , 6 0 0 0 1 , 5 0 5 1 , 5 0 5 2 1 , 0 9 5 9 3 . 3 4 % 1 , 7 7 3 MU B S I V R P h o n e S e r v i c e s 20 , 0 0 0 0 1 , 6 7 3 1 , 6 7 3 1 8 , 3 2 7 9 1 . 6 3 % 9 5 0 MU B S P o s t a g e & M a i l i n g s 26 0 , 0 0 0 0 2 0 , 8 3 2 2 0 , 8 3 2 2 3 9 , 1 6 8 9 1 . 9 8 % 2 0 , 6 7 7 MU B S B u s i n e s s M e a l s 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 MU B S E m p l o y e e S e m i n a r s / T r a i n i n g 4 , 9 5 8 0 2 2 5 2 2 5 4 , 7 3 3 9 5 . 4 6 % 0 MU B S T r a v e l - T r a n s p o r t a t i o n 1 , 1 2 5 0 6 4 9 6 4 9 4 7 6 4 2 . 2 9 % 0 MU B S T r a v e l - L o d g i n g 1, 1 2 5 0 1 , 2 0 2 1 , 2 0 2 (7 7 ) (6.81)% 0 MU B S T r a v e l - P e r D i e m 75 0 0 6 9 3 6 9 3 5 7 7 . 6 0 % 0 MU B S P r i n t i n g / B i n d i n g 13 , 0 0 0 0 0 0 1 3 , 0 0 0 1 0 0 . 0 0 % 4 , 3 0 5 MU B S I n s u r a n c e P r e m i u m / C l a i m s 1 8 0 0 0 0 1 8 0 1 0 0 . 0 0 % 0 MU B S D u e s , L i c e n s e s , P u b l i c a t i o n s 5 0 0 0 0 5 0 1 0 0 . 0 0 % 0 MU B S H o l i d a y E x p e n s e 12 0 0 0 0 1 2 0 1 0 0 . 0 0 % 0 MU B S B a n k & M e r c h a n t C h a r g e s 2 3 0 , 0 0 0 0 2 1 , 1 7 8 2 1 , 1 7 8 2 0 8 , 8 2 2 9 0 . 7 9 % 1 5 , 5 1 7 MU B S A / R W r i t e o f f s & L o s s 2 5 , 0 0 0 0 47 4 47 4 24 , 5 2 6 98.10%4,040 MU B S T o t a l O P E R A T I N G C O S T S 64 0 , 3 2 8 0 82 , 5 1 1 82 , 5 1 1 55 7 , 8 1 7 87.11%78,323 MU B S Ca p i t a l O u t l a y MU B S C a p i t a l - S o f t w a r e 14 , 7 2 8 0 0 0 1 4 , 7 2 8 1 0 0 . 0 0 % 0 MU B S C a p i t a l - E q u i p m e n t 7, 5 0 0 0 0 0 7, 5 0 0 100.00%0 MU B S T o t a l C a p i t a l O u t l a y 22 , 2 2 8 0 0 0 22 , 2 2 8 100.00%0 MU B S DE P T E X P E N D I T U R E S 1, 2 0 2 , 2 4 9 0 12 1 , 0 1 7 12 1 , 0 1 7 1, 0 8 1 , 2 3 2 89.93%112,833 MU B S TO T A L E X P E N D I T U R E S 1, 2 0 2 , 2 4 9 0 12 1 , 0 1 7 12 1 , 0 1 7 1, 0 8 1 , 2 3 2 89.93%112,833 46 o f 4 6 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 2 1 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Wa t e r 3 4 0 0 - W a t e r D e p a r t m e n t Wa t e r RE V E N U E S Wa t e r D e p t S v c F e e s 25 0 , 0 0 0 0 2 7 , 8 3 4 2 7 , 8 3 4 2 2 2 , 1 6 6 8 8 . 8 6 % 2 8 , 8 2 5 Wa t e r R e c y c l e d R e v e n u e 0 0 0 0 0 0 . 0 0 % 2 , 5 2 0 Wa t e r R e n t a l I n c o m e 20 , 0 0 0 0 9 , 4 7 4 9 , 4 7 4 1 0 , 5 2 6 5 2 . 6 2 % 8 , 5 8 4 Wa t e r W a t e r / S e w e r S a l e s R e v e n u e 8 , 8 5 2 , 8 0 4 0 7 7 8 , 6 3 7 7 7 8 , 6 3 7 8 , 0 7 4 , 1 6 7 9 1 . 2 0 % 7 0 1 , 5 8 1 Wa t e r M e t e r / E q u i p S a l e s R e v e n u e s 3 0 0 , 0 0 0 0 58 , 1 5 8 58 , 1 5 8 24 1 , 8 4 2 80.61%59,433 Wa t e r T o t a l R E V E N U E S 9, 4 2 2 , 8 0 4 0 87 4 , 1 0 3 87 4 , 1 0 3 8, 5 4 8 , 7 0 1 90.72%800,942 Wa t e r Wa t e r PE R S O N N E L C O S T S Wa t e r W a g e s 1, 3 1 5 , 2 7 6 5 8 , 7 8 7 9 8 , 7 0 0 9 8 , 7 0 0 1 , 2 7 5 , 3 6 3 9 2 . 8 1 % 9 6 , 1 5 4 Wa t e r O v e r t i m e W a g e s 34 , 5 8 6 5 0 0 3 , 1 3 5 3 , 1 3 5 3 1 , 9 5 1 9 1 . 0 6 % 2 , 2 7 2 Wa t e r F I C A ( 7 . 6 5 % ) 10 3 , 2 6 7 4 , 5 3 5 7 , 2 8 6 7 , 2 8 6 1 0 0 , 5 1 6 9 3 . 2 4 % 7 , 0 6 2 Wa t e r P E R S I 16 1 , 1 7 2 7 , 0 7 9 1 1 , 5 2 8 1 1 , 5 2 8 1 5 6 , 7 2 3 9 3 . 1 4 % 1 1 , 0 1 1 Wa t e r W o r k e r s ' C o m p 42 , 8 9 1 1 , 3 9 3 0 0 4 4 , 2 8 4 1 0 0 . 0 0 % 0 Wa t e r E m p l o y e e B e n e f i t F e e s 4 1 0 , 3 4 6 1 5 , 1 9 8 1 , 9 1 4 1 , 9 1 4 4 2 3 , 6 3 0 9 9 . 5 5 % 2 9 , 0 8 5 Wa t e r M e d i c a l I n s u r a n c e P r e m i u m s 0 0 2 8 , 0 0 8 2 8 , 0 0 8 (2 8 , 0 0 8 ) 0.00% 0 Wa t e r V i s i o n I n s P r e m i u m 0 0 3 4 1 3 4 1 (3 4 1 ) 0.00% 0 Wa t e r D e n t a l I n s P r e m i u m s 0 0 2, 2 1 6 2, 2 1 6 (2 , 2 1 6 ) 0.00%0 Wa t e r T o t a l P E R S O N N E L C O S T S 2, 0 6 7 , 5 3 8 87 , 4 9 2 15 3 , 1 2 8 15 3 , 1 2 8 2, 0 0 1 , 9 0 3 92.89%145,584 Wa t e r Wa t e r OP E R A T I N G C O S T S Wa t e r O f f i c e E x p e n s e 8, 0 0 0 0 6 2 6 6 2 6 7 , 3 7 4 9 2 . 1 7 % 5 7 6 Wa t e r C o p i e r E x p e n s e 3, 5 1 4 0 5 0 3 5 0 3 3 , 0 1 1 8 5 . 6 8 % 0 Wa t e r E m p l o y e e R e c o g n i t i o n a n d C o f f e e 1 , 6 2 0 6 0 4 0 2 4 0 2 1 , 2 7 8 7 6 . 0 9 % 0 Wa t e r C h e m i c a l s 11 0 , 0 0 0 0 8 , 1 2 3 8 , 1 2 3 1 0 1 , 8 7 7 9 2 . 6 1 % 6 , 7 7 3 Wa t e r J a n i t o r i a l 8, 7 0 0 0 0 0 8 , 7 0 0 1 0 0 . 0 0 % 3 5 8 Wa t e r S a f e t y E x p e n s e 13 , 2 7 4 6 5 0 3 , 7 0 5 3 , 7 0 5 1 0 , 2 1 9 7 3 . 3 8 % 9 8 3 Wa t e r S h o p S u p p l i e s 7, 0 0 0 0 3 5 4 3 5 4 6 , 6 4 6 9 4 . 9 4 % 1 8 6 Wa t e r F u e l s - G a s 48 , 6 0 0 0 4 , 3 7 0 4 , 3 7 0 4 4 , 2 3 0 9 1 . 0 0 % 0 Wa t e r F u e l s - D i e s e l / P r o p a n e 3 , 3 0 0 0 0 0 3 , 3 0 0 1 0 0 . 0 0 % 0 Wa t e r C l o t h i n g E x p e n s e 5, 4 0 0 3 0 0 3 7 3 7 5 , 6 6 3 9 9 . 3 5 % 1 , 7 8 8 Wa t e r M e d i c a l S u p p l i e s 30 0 0 0 0 3 0 0 1 0 0 . 0 0 % 3 1 4 Wa t e r W a t e r M e t e r s 81 2 , 8 3 9 0 7 1 3 7 1 3 8 1 2 , 1 2 6 9 9 . 9 1 % 4 4 , 0 8 3 Wa t e r B u i l d i n g M a i n t e n a n c e 2 7 , 7 0 4 0 1 5 2 1 5 2 2 7 , 5 5 3 9 9 . 4 5 % 1 2 1 Wa t e r V e h i c l e R e p a i r 13 , 2 7 5 0 1 , 5 1 3 1 , 5 1 3 1 1 , 7 6 2 8 8 . 6 0 % 2 , 8 5 1 Wa t e r V e h i c l e M a i n t e n a n c e 13 , 7 7 5 0 7 2 2 7 2 2 1 3 , 0 5 3 9 4 . 7 6 % 2 5 4 Wa t e r E q u i p m e n t M a i n t e n a n c e & R e p a i r 8 , 3 0 0 0 1 , 4 5 3 1 , 4 5 3 6 , 8 4 8 8 2 . 4 9 % 0 Wa t e r R o l l i n g S t o c k R e p a i r 2, 5 0 0 0 0 0 2 , 5 0 0 1 0 0 . 0 0 % 0 Wa t e r R o l l i n g S t o c k M a i n t e n a n c e 2 , 5 0 0 0 0 0 2 , 5 0 0 1 0 0 . 0 0 % 1 , 1 4 6 Wa t e r G r o u n d s M a i n t e n a n c e 3, 7 0 0 0 0 0 3 , 7 0 0 1 0 0 . 0 0 % 0 Wa t e r L i n e W a t / S e w M a i n t e n a n c e 2 2 , 4 6 8 0 1 , 4 5 1 1 , 4 5 1 2 1 , 0 1 7 9 3 . 5 4 % 2 , 0 2 5 Wa t e r L i n e W a t / S e w R e p a i r 1 8 3 , 5 0 0 0 1 3 , 4 9 7 1 3 , 4 9 7 1 7 0 , 0 0 3 9 2 . 6 4 % 4 , 6 9 4 Wa t e r S o f t w a r e M a i n t e n a n c e 5 3 , 4 9 7 0 2 8 , 8 8 3 2 8 , 8 8 3 2 4 , 6 1 4 4 6 . 0 0 % 1 6 , 4 0 0 Wa t e r A l a r m S e r v i c e / S p r i n k l e r S y s t e m 5 , 3 6 4 0 0 0 5 , 3 6 4 1 0 0 . 0 0 % 1 2 0 Wa t e r F l a g / B a n n e r E x p e n s e 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 Wa t e r E q u i p m e n t & S u p p l i e s 8 1 , 0 0 0 2 1 , 0 0 0 1 2 , 5 1 0 1 2 , 5 1 0 8 9 , 4 9 0 8 7 . 7 3 % 1 4 , 1 5 0 Wa t e r W e l l M a i n t e n a n c e & R e p a i r 3 5 8 , 4 9 0 5 0 , 0 0 0 7 2 , 0 5 6 7 2 , 0 5 6 3 3 6 , 4 3 4 8 2 . 3 6 % 9 , 6 6 0 Wa t e r E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 5 , 0 0 0 0 1 7 3 1 7 3 4 , 8 2 7 9 6 . 5 4 % 1 5 6 47 o f 4 7 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 2 2 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Wa t e r F u r n i t u r e & F u r n i s h i n g s 1 , 3 0 0 1 , 0 0 0 5 0 5 5 0 5 1 , 7 9 5 7 8 . 0 5 % 4 1 6 Wa t e r C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 8 , 2 0 0 2 , 2 1 0 0 0 1 0 , 4 1 0 1 0 0 . 0 0 % 2 6 3 Wa t e r P r o f e s s i o n a l S e r v i c e s 2 1 7 , 0 0 0 0 1 2 , 0 4 0 1 2 , 0 4 0 2 0 4 , 9 6 0 9 4 . 4 5 % 0 Wa t e r W a t e r T e s t i n g 19 4 , 5 6 7 0 3 , 4 8 1 3 , 4 8 1 1 9 1 , 0 8 6 9 8 . 2 1 % 1 , 4 4 0 Wa t e r D E Q W a t e r A s s e s s m e n t 1 0 7 , 9 8 8 0 1 0 5 , 5 2 2 1 0 5 , 5 2 2 2 , 4 6 6 2 . 2 8 % 1 0 1 , 2 1 4 Wa t e r C o n t r a c t e d S e r v i c e s 21 , 4 0 0 0 3 , 3 9 3 3 , 3 9 3 1 8 , 0 0 7 8 4 . 1 4 % 2 , 7 0 6 Wa t e r W e l l A s s e s s m e n t 50 , 0 0 0 (5 0 , 0 0 0 ) 0 0 0 0 . 0 0 % 0 Wa t e r T e l e p h o n e / I n t e r n e t 3, 7 4 4 0 3 4 4 3 4 4 3 , 4 0 0 9 0 . 8 0 % 3 4 3 Wa t e r P o s t a g e & M a i l i n g s 14 , 5 6 3 0 3 9 8 3 9 8 1 4 , 1 6 5 9 7 . 2 6 % 0 Wa t e r R a d i o s / C o m m u n i c a t i o n s 1 7 , 0 0 0 0 1 , 3 9 3 1 , 3 9 3 1 5 , 6 0 7 9 1 . 8 0 % 1 , 3 4 6 Wa t e r C e l l p h o n e E x p e n s e 15 , 7 0 0 8 0 0 0 0 1 6 , 5 0 0 1 0 0 . 0 0 % 9 4 7 Wa t e r B u s i n e s s M e a l s 30 0 0 1 1 1 1 2 8 8 9 6 . 1 6 % 2 0 Wa t e r M i l e a g e & P a r k i n g R e i m b u r s e m e n t 1 0 0 0 0 0 1 0 0 1 0 0 . 0 0 % 0 Wa t e r E m p l o y e e S e m i n a r s / T r a i n i n g 1 7 , 5 4 2 2 , 0 0 0 7 3 3 7 3 3 1 8 , 8 0 9 9 6 . 2 4 % 4 4 0 Wa t e r T r a v e l - T r a n s p o r t a t i o n 5 , 7 2 0 0 3 1 9 3 1 9 5 , 4 0 1 9 4 . 4 2 % 0 Wa t e r T r a v e l - L o d g i n g 5, 7 9 0 0 4 3 4 4 3 4 5 , 3 5 6 9 2 . 4 9 % 0 Wa t e r T r a v e l - P e r D i e m 3, 3 8 0 0 2 3 1 2 3 1 3 , 1 4 9 9 3 . 1 6 % 0 Wa t e r A d v e r t i s i n g / P r o m o t i o n a l 9 , 5 5 5 0 0 0 9 , 5 5 5 1 0 0 . 0 0 % 0 Wa t e r P r i n t i n g / B i n d i n g 8, 7 9 1 0 9 3 9 3 8 , 6 9 8 9 8 . 9 4 % 1 3 9 Wa t e r I n s u r a n c e P r e m i u m / C l a i m s 3 9 , 5 3 3 0 1 7 , 5 6 7 1 7 , 5 6 7 2 1 , 9 6 6 5 5 . 5 6 % 1 7 , 0 2 2 Wa t e r E l e c t r i c i t y - I d a h o P o w e r 4 3 1 , 2 2 8 0 3 5 , 6 7 9 3 5 , 6 7 9 3 9 5 , 5 4 9 9 1 . 7 2 % 3 3 , 6 9 5 Wa t e r I n t e r m o u n t a i n G a s 10 , 0 0 0 0 1 1 8 1 1 8 9 , 8 8 2 9 8 . 8 1 % 1 4 7 Wa t e r S a n i t a r y S e r v i c e s 1, 5 0 0 0 0 0 1 , 5 0 0 1 0 0 . 0 0 % 0 Wa t e r E q u i p m e n t R e n t a l & L e a s e 5 , 0 0 0 0 0 0 5 , 0 0 0 1 0 0 . 0 0 % 0 Wa t e r D u e s , L i c e n s e s , P u b l i c a t i o n s 1 0 , 0 9 3 3 3 4 1 2 2 1 2 2 1 0 , 3 0 5 9 8 . 8 2 % 3 0 Wa t e r I r r i g a t i o n T a x e s 4, 5 0 0 0 2 , 9 0 5 2 , 9 0 5 1 , 5 9 5 3 5 . 4 5 % 2 , 8 2 5 Wa t e r H o l i d a y E x p e n s e 40 5 1 5 0 0 4 2 0 1 0 0 . 0 0 % 0 Wa t e r F i x e d A s s e t D i s p o s a l C o s t s 0 30 , 0 0 0 71 71 29 , 9 2 9 99.76%0 Wa t e r T o t a l O P E R A T I N G C O S T S 3, 0 0 8 , 6 1 9 58 , 3 6 9 33 6 , 6 0 1 33 6 , 6 0 1 2, 7 3 0 , 3 8 7 89.03%269,628 Wa t e r Wa t e r Ca p i t a l O u t l a y Wa t e r C a p i t a l - V e h i c l e s 40 , 0 0 0 0 0 0 4 0 , 0 0 0 1 0 0 . 0 0 % 0 Wa t e r C a p i t a l - E l e c t r o n i c s 2 8 , 4 8 8 0 0 0 2 8 , 4 8 8 1 0 0 . 0 0 % 8 , 0 5 1 Wa t e r C a p i t a l - S o f t w a r e 93 , 5 7 0 0 0 0 9 3 , 5 7 0 1 0 0 . 0 0 % 0 Wa t e r C a p i t a l - C o m p u t e r s & P r i n t e r s 1 0 , 0 0 0 0 0 0 1 0 , 0 0 0 1 0 0 . 0 0 % 0 Wa t e r C a p i t a l - E q u i p m e n t 1 6 0 , 0 0 0 (2 0 , 0 0 0 ) 0 0 14 0 , 0 0 0 100.00%0 Wa t e r T o t a l C a p i t a l O u t l a y 33 2 , 0 5 8 (2 0 , 0 0 0 ) 0 0 31 2 , 0 5 8 100.00%8,051 Wa t e r Wa t e r DE P T E X P E N D I T U R E S 5, 4 0 8 , 2 1 5 12 5 , 8 6 1 48 9 , 7 2 9 48 9 , 7 2 9 5, 0 4 4 , 3 4 8 91.15%423,263 Wa t e r Wa t e r Tr a n s f e r s Wa t e r P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T 3 8 , 0 8 7 (3 8 , 0 8 7 ) 0 0 0 0 . 0 0 % 0 Wa t e r P e r s o n n e l T r a n s f e r o f E x p e n s e - I N 9 5 9 , 4 0 5 3 8 , 0 8 7 7 2 , 8 2 0 7 2 , 8 2 0 9 2 4 , 6 7 2 9 2 . 6 9 % 7 0 , 7 2 3 Wa t e r O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T 1 0 5 , 6 1 3 (1 0 5 , 6 1 3 ) 0 0 0 0 . 0 0 % 0 Wa t e r O p e r a t i n g T r a n s f e r o f E x p e n s e - I N 1 8 0 , 8 3 2 10 5 , 6 1 3 42 , 3 2 2 42 , 3 2 2 24 4 , 1 2 3 85.22%20,673 Wa t e r T o t a l T r a n s f e r s 1, 2 8 3 , 9 3 7 0 11 5 , 1 4 1 11 5 , 1 4 1 1, 1 6 8 , 7 9 6 91.03%91,395 Wa t e r Wa t e r TO T A L E X P E N D I T U R E S 6, 6 9 2 , 1 5 2 12 5 , 8 6 1 60 4 , 8 7 0 60 4 , 8 7 0 6, 2 1 3 , 1 4 3 91.12%514,659 48 o f 4 8 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 2 3 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual Wa t e r 3 4 9 0 - W a t e r C o n s t r u c t i o n Wa t e r RE V E N U E S Wa t e r A s s e s s m e n t s - R e s i d e n t i a l R e v e n u e 2 , 4 1 6 , 6 2 9 0 2 6 2 , 4 0 9 2 6 2 , 4 0 9 2 , 1 5 4 , 2 2 0 8 9 . 1 4 % 3 2 3 , 5 7 2 Wa t e r A s s e s s m e n t s - C o m m e r c i a l R e v e n u e 5 1 0 , 4 8 5 0 3 9 , 8 7 9 3 9 , 8 7 9 4 7 0 , 6 0 6 9 2 . 1 8 % 8 5 , 0 8 0 Wa t e r A s s e s s m e n t s - M u l t i f a m i l y R e v e n u e 4 2 6 , 4 6 4 0 1 1 5 , 0 5 2 1 1 5 , 0 5 2 3 1 1 , 4 1 2 7 3 . 0 2 % 2 8 4 , 1 1 2 Wa t e r I n t e r e s t E a r n i n g s 10 0 , 0 0 0 0 30 , 2 8 7 30 , 2 8 7 69 , 7 1 3 69.71%23,367 Wa t e r T o t a l R E V E N U E S 3, 4 5 3 , 5 7 8 0 44 7 , 6 2 8 44 7 , 6 2 8 3, 0 0 5 , 9 5 0 87.04%716,130 Wa t e r Wa t e r OP E R A T I N G C O S T S Wa t e r I n v e s t m e n t S e r v i c e s 18 , 0 0 0 0 84 0 84 0 17 , 1 6 0 95.33%838 Wa t e r T o t a l O P E R A T I N G C O S T S 18 , 0 0 0 0 84 0 84 0 17 , 1 6 0 95.33%838 Wa t e r Wa t e r Ca p i t a l O u t l a y Wa t e r C a p i t a l - E l e c t r o n i c s 3 6 4 , 2 7 8 0 0 0 3 6 4 , 2 7 8 1 0 0 . 0 0 % 0 Wa t e r S e r v i c e L i n e / M a i n R e p l a c e m e n t 1 , 5 2 9 , 4 3 4 0 1 , 6 4 4 1 , 6 4 4 1 , 5 2 7 , 7 9 0 9 9 . 8 9 % 2 , 7 0 1 Wa t e r W E L L 1 5 25 3 , 7 7 6 0 9 0 7 9 0 7 2 5 2 , 8 6 9 9 9 . 6 4 % 0 Wa t e r W E L L 2 9 c o n s t r u c t i o n 0 0 0 0 0 0 . 0 0 % 2 2 0 , 8 0 6 Wa t e r W E L L 2 2 C o n s t r u c t i o n 1 , 3 4 1 , 6 1 6 0 2 1 0 , 2 3 4 2 1 0 , 2 3 4 1 , 1 3 1 , 3 8 2 8 4 . 3 2 % 0 Wa t e r W E L L 3 0 0 0 0 0 0 0 . 0 0 % 1 6 9 , 6 1 8 Wa t e r W A T E R L I N E E X T E N S I O N S 2 , 2 0 0 , 0 0 0 (3 0 , 0 0 0 ) 22 , 7 7 2 2 2 , 7 7 2 2 , 1 4 7 , 2 2 8 9 8 . 9 5 % 2 3 8 , 9 1 9 Wa t e r W e l l 2 8 c o n s t r u c t i o n 1 , 5 9 1 , 9 7 8 0 1 8 , 7 5 6 1 8 , 7 5 6 1 , 5 7 3 , 2 2 2 9 8 . 8 2 % 0 Wa t e r W e l l 3 2 c a p i t a l 80 5 , 5 6 3 0 1 5 1 , 2 9 9 1 5 1 , 2 9 9 6 5 4 , 2 6 4 8 1 . 2 1 % 0 Wa t e r W E L L 3 3 84 5 , 4 7 3 0 5, 5 2 6 5, 5 2 6 83 9 , 9 4 7 99.34%0 Wa t e r T o t a l C a p i t a l O u t l a y 8, 9 3 2 , 1 1 8 (3 0 , 0 0 0 ) 41 1 , 1 3 8 41 1 , 1 3 8 8, 4 9 0 , 9 8 0 95.38%632,043 Wa t e r Wa t e r DE P T E X P E N D I T U R E S 8, 9 5 0 , 1 1 8 (3 0 , 0 0 0 ) 41 1 , 9 7 8 41 1 , 9 7 8 8, 5 0 8 , 1 4 0 95.38%632,881 Wa t e r Wa t e r TO T A L E X P E N D I T U R E S 8, 9 5 0 , 1 1 8 (3 0 , 0 0 0 ) 41 1 , 9 7 8 41 1 , 9 7 8 8, 5 0 8 , 1 4 0 95.38%632,881 49 o f 4 9 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 2 4 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual WW T P 3 5 0 0 - W a s t e W a t e r F a c i l i t y WW T P RE V E N U E S WW T P R e v i e w F e e s 0 0 2 , 1 7 5 2 , 1 7 5 (2 , 1 7 5 ) 0.00% 1,875 WW T P W a t e r / S e w e r S a l e s R e v e n u e 1 5 , 9 4 5 , 3 9 6 0 1, 2 3 6 , 8 0 5 1, 2 3 6 , 8 0 5 14 , 7 0 8 , 5 9 1 92.24%1,196,493 WW T P T o t a l R E V E N U E S 15 , 9 4 5 , 3 9 6 0 1, 2 3 8 , 9 8 0 1, 2 3 8 , 9 8 0 14 , 7 0 6 , 4 1 6 92.23%1,198,368 WW T P WW T P PE R S O N N E L C O S T S WW T P W a g e s 2, 0 2 3 , 0 3 9 (5 8 , 7 8 7 ) 14 0 , 6 6 8 1 4 0 , 6 6 8 1 , 8 2 3 , 5 8 4 9 2 . 8 3 % 1 3 2 , 4 5 4 WW T P O v e r t i m e W a g e s 49 , 8 5 5 (5 0 0 ) 8, 0 0 0 8 , 0 0 0 4 1 , 3 5 5 8 3 . 7 9 % 3 , 2 9 9 WW T P F I C A ( 7 . 6 5 % ) 15 8 , 5 7 7 (4 , 5 3 5 ) 10 , 8 0 2 1 0 , 8 0 2 1 4 3 , 2 4 0 9 2 . 9 8 % 9 , 8 2 2 WW T P P E R S I 24 6 , 6 2 1 (7 , 0 7 9 ) 16 , 7 6 5 1 6 , 7 6 5 2 2 2 , 7 7 7 9 3 . 0 0 % 1 5 , 3 5 6 WW T P W o r k e r s ' C o m p 50 , 9 7 8 (1 , 3 9 3 ) 0 0 4 9 , 5 8 5 1 0 0 . 0 0 % 0 WW T P E m p l o y e e B e n e f i t F e e s 6 2 3 , 1 1 8 (1 5 , 1 9 8 ) 2, 9 9 1 2 , 9 9 1 6 0 4 , 9 2 9 9 9 . 5 0 % 3 6 , 7 0 1 WW T P M e d i c a l I n s u r a n c e P r e m i u m s 0 0 3 4 , 6 5 5 3 4 , 6 5 5 (3 4 , 6 5 5 ) 0.00% 0 WW T P H S A / H R A V E B A C o n t r i b u t i o n s 0 0 5 0 0 5 0 0 (5 0 0 ) 0.00% 0 WW T P V i s i o n I n s P r e m i u m 0 0 4 1 5 4 1 5 (4 1 5 ) 0.00% 0 WW T P D e n t a l I n s P r e m i u m s 0 0 2, 7 3 1 2, 7 3 1 (2 , 7 3 1 ) 0.00%0 WW T P T o t a l P E R S O N N E L C O S T S 3, 1 5 2 , 1 8 8 (8 7 , 4 9 2 ) 21 7 , 5 2 7 21 7 , 5 2 7 2, 8 4 7 , 1 6 9 92.90%197,633 WW T P OP E R A T I N G C O S T S WW T P O f f i c e E x p e n s e 6, 6 5 0 0 1 4 3 1 4 3 6 , 5 0 7 9 7 . 8 4 % 1 4 8 WW T P C o p i e r E x p e n s e 4, 9 6 6 0 9 2 9 2 4 , 8 7 4 9 8 . 1 4 % 4 3 1 WW T P E m p l o y e e R e c o g n i t i o n a n d C o f f e e 2 , 4 6 0 (6 0 ) 17 1 1 7 1 2 , 2 2 9 9 2 . 8 7 % 1 4 WW T P C h e m i c a l s 45 0 , 0 0 0 0 1 0 , 3 4 9 1 0 , 3 4 9 4 3 9 , 6 5 1 9 7 . 7 0 % 3 6 , 1 2 6 WW T P J a n i t o r i a l 22 , 3 0 0 0 7 7 9 7 7 9 2 1 , 5 2 1 9 6 . 5 0 % 1 , 3 9 5 WW T P S a f e t y E x p e n s e 32 , 4 5 0 (6 5 0 ) 6, 7 4 1 6 , 7 4 1 2 5 , 0 5 9 7 8 . 8 0 % 3 0 0 WW T P S h o p S u p p l i e s 69 , 0 0 0 0 3 , 8 7 6 3 , 8 7 6 6 5 , 1 2 4 9 4 . 3 8 % 2 , 9 4 2 WW T P F u e l s - G a s 17 , 8 0 0 0 3 , 4 8 7 3 , 4 8 7 1 4 , 3 1 3 8 0 . 4 0 % 0 WW T P F u e l s - D i e s e l / P r o p a n e 9 , 0 0 0 0 0 0 9 , 0 0 0 1 0 0 . 0 0 % 6 6 WW T P C l o t h i n g E x p e n s e 6, 6 0 0 (3 0 0 ) 29 4 2 9 4 6 , 0 0 6 9 5 . 3 3 % 2 3 4 WW T P M e d i c a l S u p p l i e s 85 0 0 1 2 1 2 8 3 8 9 8 . 6 0 % 2 6 1 WW T P C o m m u n i t y E v e n t s E x p e n s e s 1 , 5 0 0 0 1 8 1 8 1 , 4 8 2 9 8 . 7 7 % 0 WW T P B u i l d i n g M a i n t e n a n c e 6 2 , 0 0 0 0 1 1 , 1 5 9 1 1 , 1 5 9 5 0 , 8 4 1 8 2 . 0 0 % 1 0 , 6 2 6 WW T P P l a n t M a i n t e n a n c e 54 0 , 0 0 0 0 8 5 , 1 4 2 8 5 , 1 4 2 4 5 4 , 8 5 8 8 4 . 2 3 % 8 , 8 8 8 WW T P P l a n t R e p a i r s 15 5 , 0 0 0 0 1 3 , 3 3 0 1 3 , 3 3 0 1 4 1 , 6 7 0 9 1 . 3 9 % 6 , 4 1 8 WW T P P a r k i n g / A s p h a l t M a i n t e n a n c e 6 , 0 0 0 0 5 , 9 0 0 5 , 9 0 0 1 0 0 1 . 6 6 % 0 WW T P V e h i c l e R e p a i r 29 , 6 0 0 0 3 1 8 3 1 8 2 9 , 2 8 2 9 8 . 9 2 % 4 , 7 8 4 WW T P V e h i c l e M a i n t e n a n c e 24 , 4 0 0 0 7 9 7 9 2 4 , 3 2 1 9 9 . 6 7 % 5 8 5 WW T P E q u i p m e n t M a i n t e n a n c e & R e p a i r 6 5 , 0 0 0 0 4 0 , 1 5 2 4 0 , 1 5 2 2 4 , 8 4 8 3 8 . 2 2 % 1 5 , 0 2 0 WW T P F o r e s t r y E x p e n s e 0 0 (1 2 , 8 2 7 ) ( 1 2 , 8 2 7 ) 12 , 8 2 7 0 . 0 0 % 0 WW T P R o l l i n g S t o c k R e p a i r 1 0 , 0 0 0 0 4 2 4 4 2 4 9 , 5 7 6 9 5 . 7 6 % 2 5 1 WW T P R o l l i n g S t o c k M a i n t e n a n c e 8 , 5 0 0 0 1 , 0 2 0 1 , 0 2 0 7 , 4 8 0 8 7 . 9 9 % 1 , 2 6 1 WW T P G r o u n d s M a i n t e n a n c e 15 , 0 0 0 0 0 0 1 5 , 0 0 0 1 0 0 . 0 0 % 7 5 2 WW T P L i f t S t a t i o n M a i n t 45 , 0 0 0 0 9 6 7 9 6 7 4 4 , 0 3 3 9 7 . 8 5 % 2 , 9 6 0 WW T P L i f t S t a t i o n R e p a i r 35 , 0 0 0 0 3 , 8 8 9 3 , 8 8 9 3 1 , 1 1 1 8 8 . 8 8 % 0 WW T P L i n e W a t / S e w M a i n t e n a n c e 2 7 , 3 2 0 0 4 , 9 5 2 4 , 9 5 2 2 2 , 3 6 8 8 1 . 8 7 % 6 3 7 WW T P L i n e W a t / S e w R e p a i r 2 2 5 , 0 0 0 (6 0 , 0 0 0 ) 4, 2 2 5 4 , 2 2 5 1 6 0 , 7 7 5 9 7 . 4 3 % 3 , 8 6 0 WW T P S o f t w a r e M a i n t e n a n c e 5 8 , 1 3 9 0 5 3 , 7 6 8 5 3 , 7 6 8 4 , 3 7 1 7 . 5 1 % 4 , 8 5 8 WW T P A l a r m S e r v i c e / S p r i n k l e r S y s t e m 3 , 2 2 7 0 0 0 3 , 2 2 7 1 0 0 . 0 0 % 9 2 WW T P F l a g / B a n n e r E x p e n s e 20 0 0 0 0 2 0 0 1 0 0 . 0 0 % 0 50 o f 5 0 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 2 5 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual WW T P E q u i p m e n t & S u p p l i e s 1 6 1 , 5 0 0 (1 , 0 0 0 ) 1, 1 5 4 1 , 1 5 4 1 5 9 , 3 4 6 9 9 . 2 8 % 6 , 2 1 9 WW T P E l e c t r o n i c s E x p e n s e ( u n d e r $ 5 0 0 0 ) 7 , 7 3 0 0 8 2 8 2 7 , 6 4 8 9 8 . 9 3 % 0 WW T P S o f t w a r e A c q u i s i t i o n & L i c e n s e s ( u n d e r $ 2 5 , 0 0 0 ) 30 , 0 0 0 (3 0 , 0 0 0 ) 0 0 0 0 . 0 0 % 0 WW T P F u r n i t u r e & F u r n i s h i n g s 1 , 5 0 0 (1 , 0 0 0 ) 57 5 5 7 5 (7 5 ) (14.98)% 0 WW T P C o m p u t e r s & P r i n t e r s ( I T u s e o n l y ) 1 6 , 7 1 0 (2 , 2 1 0 ) 0 0 1 4 , 5 0 0 1 0 0 . 0 0 % 0 WW T P P r o f e s s i o n a l S e r v i c e s 1 4 5 , 0 0 0 0 0 0 1 4 5 , 0 0 0 1 0 0 . 0 0 % 0 WW T P C o n t r a c t e d L a b o r 5, 0 0 0 0 0 0 5 , 0 0 0 1 0 0 . 0 0 % 0 WW T P P r e v e n t a t i v e H e a l t h E x p 1 , 2 0 0 0 7 0 7 0 1 , 1 3 0 9 4 . 1 6 % 0 WW T P D E Q W a t e r A s s e s s m e n t 5 9 , 0 0 2 0 0 0 5 9 , 0 0 2 1 0 0 . 0 0 % 0 WW T P C o n t r a c t e d S e r v i c e s 79 , 5 0 0 0 8 6 8 8 6 8 7 8 , 6 3 2 9 8 . 9 0 % 0 WW T P T e l e p h o n e / I n t e r n e t 5, 5 0 0 0 3 1 0 3 1 0 5 , 1 9 0 9 4 . 3 6 % 3 0 9 WW T P P o s t a g e & M a i l i n g s 11 , 5 0 0 0 3 2 0 3 2 0 1 1 , 1 8 0 9 7 . 2 1 % 6 1 0 WW T P R a d i o s / C o m m u n i c a t i o n s 2 , 5 8 0 0 1 7 7 1 7 7 2 , 4 0 3 9 3 . 1 2 % 4 8 WW T P C e l l p h o n e E x p e n s e 14 , 3 2 0 (8 0 0 ) 10 0 1 0 0 1 3 , 4 2 0 9 9 . 2 6 % 8 5 9 WW T P B u s i n e s s M e a l s 10 0 0 0 0 1 0 0 1 0 0 . 0 0 % 5 7 WW T P M i l e a g e & P a r k i n g R e i m b u r s e m e n t 0 0 2 2 1 2 2 1 (2 2 1 ) 0.00% 0 WW T P E m p l o y e e S e m i n a r s / T r a i n i n g 3 9 , 1 2 7 (2 , 0 0 0 ) 7, 0 2 3 7 , 0 2 3 3 0 , 1 0 4 8 1 . 0 8 % 3 , 6 5 4 WW T P T r a v e l - T r a n s p o r t a t i o n 7 , 4 5 0 0 0 0 7 , 4 5 0 1 0 0 . 0 0 % 9 3 2 WW T P T r a v e l - L o d g i n g 8, 6 2 5 0 0 0 8 , 6 2 5 1 0 0 . 0 0 % 2 , 2 0 5 WW T P T r a v e l - P e r D i e m 2, 8 0 0 0 0 0 2 , 8 0 0 1 0 0 . 0 0 % 6 4 9 WW T P A d v e r t i s i n g / P r o m o t i o n a l 5 , 3 0 0 0 0 0 5 , 3 0 0 1 0 0 . 0 0 % 0 WW T P L e g a l N o t i c e s 0 0 0 0 0 0 . 0 0 % 1 1 5 WW T P P r i n t i n g / B i n d i n g 1, 2 5 0 0 0 0 1 , 2 5 0 1 0 0 . 0 0 % 0 WW T P I n s u r a n c e P r e m i u m / C l a i m s 5 0 , 3 1 5 0 2 2 , 3 5 8 2 2 , 3 5 8 2 7 , 9 5 7 5 5 . 5 6 % 2 1 , 5 4 0 WW T P E l e c t r i c i t y - I d a h o P o w e r 5 0 8 , 8 1 3 0 4 0 , 9 9 8 4 0 , 9 9 8 4 6 7 , 8 1 6 9 1 . 9 4 % 4 7 , 8 2 6 WW T P I n t e r m o u n t a i n G a s 87 , 5 0 0 0 2 , 4 0 8 2 , 4 0 8 8 5 , 0 9 2 9 7 . 2 4 % 1 , 3 3 5 WW T P S a n i t a r y S e r v i c e s 20 0 , 9 0 0 0 1 4 , 3 8 3 1 4 , 3 8 3 1 8 6 , 5 1 7 9 2 . 8 4 % 1 3 , 7 6 9 WW T P E q u i p m e n t R e n t a l & L e a s e 1 0 , 7 4 6 0 6 1 6 1 1 0 , 6 8 5 9 9 . 4 2 % 6 1 WW T P D u e s , L i c e n s e s , P u b l i c a t i o n s 6 , 6 7 8 (3 3 4 ) 35 0 3 5 0 5 , 9 9 4 9 4 . 4 8 % 9 0 WW T P I r r i g a t i o n T a x e s 4, 0 0 0 0 3 , 5 2 1 3 , 5 2 1 4 7 9 1 1 . 9 7 % 3 , 5 6 0 WW T P H o l i d a y E x p e n s e 61 5 (1 5 ) 0 0 6 0 0 1 0 0 . 0 0 % 0 WW T P T o t a l O P E R A T I N G C O S T S 3, 4 0 8 , 2 2 4 (9 8 , 3 6 9 ) 33 3 , 4 4 0 33 3 , 4 4 0 2, 9 7 6 , 4 1 4 89.93%206,745 WW T P Ca p i t a l O u t l a y WW T P C a p i t a l - V e h i c l e s 40 , 0 0 0 0 6 , 7 0 6 6 , 7 0 6 3 3 , 2 9 4 8 3 . 2 3 % 0 WW T P C a p i t a l - E l e c t r o n i c s 1 2 , 3 3 1 0 0 0 1 2 , 3 3 1 1 0 0 . 0 0 % 0 WW T P C a p i t a l - S o f t w a r e 0 3 0 , 0 0 0 0 0 3 0 , 0 0 0 1 0 0 . 0 0 % 0 WW T P C a p i t a l - E q u i p m e n t 7, 5 0 0 0 0 0 7, 5 0 0 100.00%0 WW T P T o t a l C a p i t a l O u t l a y 59 , 8 3 1 30 , 0 0 0 6, 7 0 6 6, 7 0 6 83 , 1 2 5 92.53%0 WW T P WW T P DE P T E X P E N D I T U R E S 6, 6 2 0 , 2 4 3 (1 5 5 , 8 6 1 ) 55 7 , 6 7 3 55 7 , 6 7 3 5, 9 0 6 , 7 0 8 91.37%404,378 WW T P WW T P Tr a n s f e r s WW T P P e r s o n n e l t r a n s f e r i n t e r f u n d - O U T 3 8 , 0 8 7 (3 8 , 0 8 7 ) 0 0 0 0 . 0 0 % 0 WW T P P e r s o n n e l T r a n s f e r o f E x p e n s e - I N 9 5 9 , 4 0 5 3 8 , 0 8 7 7 4 , 1 4 8 7 4 , 1 4 8 9 2 3 , 3 4 4 9 2 . 5 6 % 7 2 , 0 3 0 WW T P O p e r a t i n g t r a n s f e r i n t e r f u n d - O U T 1 0 5 , 6 1 3 (1 0 5 , 6 1 3 ) 0 0 0 0 . 0 0 % 0 WW T P O p e r a t i n g T r a n s f e r o f E x p e n s e - I N 1 8 0 , 8 3 2 10 5 , 6 1 3 42 , 3 2 2 42 , 3 2 2 24 4 , 1 2 3 85.22%20,673 WW T P T o t a l T r a n s f e r s 1, 2 8 3 , 9 3 7 0 11 6 , 4 6 9 11 6 , 4 6 9 1, 1 6 7 , 4 6 8 90.93%92,703 WW T P WW T P TO T A L E X P E N D I T U R E S 7, 9 0 4 , 1 8 0 (1 5 5 , 8 6 1 ) 67 4 , 1 4 3 67 4 , 1 4 3 7, 0 7 4 , 1 7 6 91.29%497,081 51 o f 5 1 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 2 6 o f 7 0 2 Ci t y o f M e r i d i a n St a t e m e n t o f R e v e n u e s E x p e n s e s Fr o m 1 0 / 1 / 1 8 - 1 0 / 3 1 / 1 8 De p t De s c r i p t i o n To t a l B u d g e t - Or i g i n a l To t a l B u d g e t - Re v i s e d Cu r r e n t P e r i o d Ac t u a l Cu r r e n t Y e a r Ac t u a l Bu d g e t Re m a i n i n g Percent of Budget RemainingPrior Year Actual WW T P 3 5 9 0 - W a s t e W a t e r C o n s t r u c t i o n WW T P RE V E N U E S WW T P A s s e s s m e n t s - R e s i d e n t i a l R e v e n u e 4 , 7 5 7 , 3 1 7 0 5 6 3 , 1 8 0 5 6 3 , 1 8 0 4 , 1 9 4 , 1 3 7 8 8 . 1 6 % 6 3 6 , 9 7 6 WW T P E P A W W C o m p l i a n c e F e e 1 , 5 7 6 , 5 1 5 0 1 3 1 , 2 2 1 1 3 1 , 2 2 1 1 , 4 4 5 , 2 9 4 9 1 . 6 7 % 1 2 4 , 2 3 0 WW T P A s s e s s m e n t s - C o m m e r c i a l R e v e n u e 9 5 8 , 1 2 1 0 8 5 , 4 0 4 8 5 , 4 0 4 8 7 2 , 7 1 7 9 1 . 0 8 % 1 9 0 , 8 9 3 WW T P A s s e s s m e n t s - M u l t i f a m i l y R e v e n u e 8 3 9 , 5 2 8 0 2 3 3 , 0 4 0 2 3 3 , 0 4 0 6 0 6 , 4 8 8 7 2 . 2 4 % 5 5 9 , 2 9 6 WW T P I n t e r e s t E a r n i n g s 50 , 0 0 0 0 60 , 6 0 6 60 , 6 0 6 (1 0 , 6 0 6 ) (21.21)%45,659 WW T P T o t a l R E V E N U E S 8, 1 8 1 , 4 8 1 0 1, 0 7 3 , 4 5 1 1, 0 7 3 , 4 5 1 7, 1 0 8 , 0 3 0 86.88%1,557,054 WW T P WW T P OP E R A T I N G C O S T S WW T P I n v e s t m e n t S e r v i c e s 35 , 0 0 0 0 1, 6 8 1 1, 6 8 1 33 , 3 1 9 95.19%1,676 WW T P T o t a l O P E R A T I N G C O S T S 35 , 0 0 0 0 1, 6 8 1 1, 6 8 1 33 , 3 1 9 95.20%1,676 WW T P WW T P Ca p i t a l O u t l a y WW T P C a p i t a l O u t l a y - L a n d 8 0 0 , 0 0 0 0 0 0 8 0 0 , 0 0 0 1 0 0 . 0 0 % 0 WW T P W W T P - B l d g i m p r o v e m e n t s 8 7 6 , 5 8 4 0 4 2 0 , 0 5 2 4 2 0 , 0 5 2 4 5 6 , 5 3 2 5 2 . 0 8 % 3 2 1 WW T P S e w e r L i n e E x t e n s i o n s 4 , 4 6 0 , 8 6 0 0 0 0 4 , 4 6 0 , 8 6 0 1 0 0 . 0 0 % 5 , 4 2 2 WW T P C a p i t a l - E q u i p m e n t 67 , 8 8 8 0 0 0 6 7 , 8 8 8 1 0 0 . 0 0 % 0 WW T P S e r v i c e L i n e / M a i n R e p l a c e m e n t 2 , 2 9 0 , 2 9 1 0 1 , 6 5 7 1 , 6 5 7 2 , 2 8 8 , 6 3 4 9 9 . 9 2 % (751) WW T P P r e D e s i g n o f C a p i t a l P r o j e c t s 1 9 , 7 2 7 , 2 0 8 0 7 1 7 , 5 4 1 7 1 7 , 5 4 1 1 9 , 0 0 9 , 6 6 7 9 6 . 3 6 % 2 , 0 3 0 , 0 6 5 WW T P B o i s e R i v e r O u t f a l l 0 0 0 0 0 0 . 0 0 % 1 6 6 , 8 3 5 WW T P C e n t r a t e B a s i n C o n s t r u c t i o n 7 5 , 8 4 6 0 1 1 , 0 9 0 1 1 , 0 9 0 6 4 , 7 5 6 8 5 . 3 7 % 1 5 0 WW T P H e a d w o r k s I m p r o v e m e n t s 6 , 3 3 3 , 2 8 7 0 50 8 , 6 6 2 50 8 , 6 6 2 5, 8 2 4 , 6 2 5 91.96%244,323 WW T P T o t a l C a p i t a l O u t l a y 34 , 6 3 1 , 9 6 4 0 1, 6 5 9 , 0 0 3 1, 6 5 9 , 0 0 3 32 , 9 7 2 , 9 6 1 95.21%2,446,365 WW T P WW T P DE P T E X P E N D I T U R E S 34 , 6 6 6 , 9 6 4 0 1, 6 6 0 , 6 8 3 1, 6 6 0 , 6 8 3 33 , 0 0 6 , 2 8 1 95.20%2,448,041 WW T P WW T P TO T A L E X P E N D I T U R E S 34 , 6 6 6 , 9 6 4 0 1, 6 6 0 , 6 8 3 1, 6 6 0 , 6 8 3 33 , 0 0 6 , 2 8 1 95.20%2,448,041 52 o f 5 2 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 3 2 7 o f 7 0 2 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 7 R Project File Number: Item Title: AP Invoices for Payment 12/14/2018 — $27,979.79 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.R. Presenter: Estimated Time f or P resentation: Title of I tem - AP Invoices for P ayment 12/14/18 - $27,979.79 C ouncil Notes: RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 12/13/2018 - 12:23 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 328 of 702 City Council Meeting Agenda December 18, 2018 Agenda Item Number: 7 S Project File Number: Item Title: AP Invoices for Payment 12/19/18 - $3,706,950.28 Request: Meeting Notes: 9 APPROVED I TEM SHEET C ouncil Agenda I tem - 7.S . Presenter: Estimated Time f or P resentation: Title of I tem - Amended: AP Invoices for Payment 12/19/18 - $3,706,950.28 C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate I nvoices for Payment Cover Memo 12/17/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 12/13/2018 - 12:06 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 329 of 702 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A-1 HEATING & AIR CONDITIONING heat pump servicing at Fuller Park 119.00 01 General Fund A-1 HEATING & AIR CONDITIONING Settlers Park main restroom HVAC servicing 119.00 01 General Fund A-1 STAMP & MABEL'S LABELS Office Supplies 10.00 01 General Fund A-1 STAMP & MABEL'S LABELS Office Wall/Door Name Plate 77.00 01 General Fund ABOUT THE KIDS, INC.instructor fee - Lacrosse 11/23/18 - qty 22 475.20 01 General Fund ACE AUTO BODY Repair damage to left front Fender Unit # 152 7,356.99 01 General Fund ADA COUNTY HIGHWAY DISTRICT 18-0124 Pine Ave landscape improvements thru 9/30/18 159,513.69 01 General Fund ADA COUNTY HIGHWAY DISTRICT 18-0526/18-0124 Pine Ave landscaping & improvements 11/27/18 32,125.98 01 General Fund ADVANCE AUTO PARTS wiper blades for fleet truck 1 - qty 2 11.50 01 General Fund AMERICAN SCREENING, LLC Drug Screening Test Kits 355.00 01 General Fund BACK 2 BLACK SEALCOATING & STRIPING, INC. Curb paintinig at City Hall reserve parking 295.00 01 General Fund BILTMORE COMPANY Refund: R-NEW-2018-1498, water assessment & meter fees- Suez 2,213.23 01 General Fund BILTMORE COMPANY Refund: R-NEW-2018-1499, water assessment & meter fees- Suez 2,213.23 01 General Fund BILTMORE COMPANY Refund: R-NEW-2018-1500, water assessment & meter fees, 2,213.23 01 General Fund BLUE CROSS OF IDAHO December 2018 Blue Cross Insurance Premiums 311,638.50 01 General Fund BOISE VAL ECONOMIC PARTNERSHIP 10/1/18-3/31/19 DVEP Dues 5,000.00 01 General Fund BOISE VAL ECONOMIC PARTNERSHIP BVEP Data Analysis Services 3,000.00 01 General Fund BPA HEALTH, INC.EAP premiums, Dec 2018, 477 Employees 1,412.07 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Alignment,Water Pump Belt, Front Brakes,Transaxle Mount #158 785.10 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Coolant Leak Repair, Water Pump Gaskets for Unit# 33 223.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Front/Rear Brakes, Water Pump & Belts for Unit # 141 1,305.87 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change & Front Brakes for Unit # 163 535.99 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Battery for Unuit # 37 189.95 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Brake Light Bulb for Unit # 46 65.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Relocate Flashlight Charger in Unit # 140 116.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 101 65.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 103 65.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 154 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit #161 50.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change, Coolant Leak Repair for Unit # 525 894.95 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Rear Brakes, Oil Leak Repair for Unit #23 458.86 Date: 12/17/18 10:30:20 AM Page: 1Meridian City Council Meeting Agenda December 18, 2018 – Page 330 of 702 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Spark Plugs, PS Pressure Hose & Trans lines #144 1,033.12 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Post Pursuit Alignment,Ft Brakes, Serp Belt,Eng Mount #158 785.10 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC R. R. Weatherstrip Unit # 121 131.83 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC R.R. Door Weatherstrip for Unit # 121 115.59 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Replace Radiator, Front Brakes on Unit # 143 1,283.71 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Unit 144 LOF, PS Flush, Tranny flush new hoses, spark plugs 1,143.12 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC winter tire change-over for fleet trucks 2 & 16 67.90 01 General Fund BSN SPORTS, INC.scoreboard with carrying case - qty 1 396.85 01 General Fund BSN SPORTS, INC.volleyball equipment - qty 27 3,600.78 01 General Fund CABLE ONE 220/Fire Safety Center, Internet & phone 148.44 01 General Fund CALIFORNIA BUILDING OFFICIALS Job Posting for Building Inspector I 178.00 01 General Fund CALIFORNIA BUILDING OFFICIALS Job Posting for Electrical Inspector II 339.00 01 General Fund CAVANAUGH JV LLC Refund: Surety-2018-0114, Caven Ridge Estates Sub. No. 2 45,555.95 01 General Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 11/18 867.02 01 General Fund CRITICAL REACH Your Annual Fee for the Critical Reach APBnet Law Enforcemen 565.00 01 General Fund D & B SUPPLY chain saw parts for forestry - qty 9 262.91 01 General Fund D & B SUPPLY chain saw scabbards for forestry - qty 5 21.45 01 General Fund D & B SUPPLY Dog Food for K9 Randy 135.34 01 General Fund D & B SUPPLY dog waste scoopers for Bark Park - qty 4 113.96 01 General Fund D & B SUPPLY locking pins & fasteners for Fuller Park dump trailer - qty 12.36 01 General Fund D & B SUPPLY spray equipment spare parts - qty 6 4.74 01 General Fund DELL MARKETING L.P.VLA Acrobat Pro DC 2017 License MLP Universal English Perpet 630.18 01 General Fund DELTA DENTAL PLAN OF IDAHO Delta Dental Dec. 2018 #0133-0000 premiums 19,388.51 01 General Fund ENVIRONMENTAL CARE ASSN OF ID ECA Idaho Pest Expo registration 12/12/18 x 2 staff 70.00 01 General Fund ENVIRONMENTAL CARE ASSN OF ID ECA Idaho Pest Expo registrations 12/11-12/12/18 x 14 staff 960.00 01 General Fund FAMILY TANG SOO DO instructor fee - Smiling Tigers 11/2-11/23/18 - qty 10 308.00 01 General Fund FEDEX Out of State Background Jon Bartholomew 26.20 01 General Fund FERGUSON ENTERPRISES INC.drinking fountain parts for ADA repairs at Community Ctr x 2 967.07 01 General Fund FIRE CODE CONSULTANTS NORTHWEST 19-0031 TO #10925.a Comm Residential Bldg. Plan Review Svc' 2,962.69 01 General Fund FROGGYS FOG LLC 220/part to repair smoke machine 129.15 Date: 12/17/18 10:30:20 AM Page: 2Meridian City Council Meeting Agenda December 18, 2018 – Page 331 of 702 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund GEM STATE PAPER & SUPPLY CO 19-0117, bags, tissue, towels,3,213.65 01 General Fund GEM STATE PAPER & SUPPLY CO 19-0117, papertowels 645.60 01 General Fund GEM STATE PAPER & SUPPLY CO 19-0117, soap and aerosol 751.47 01 General Fund GEM STATE PAPER & SUPPLY CO facial tissue for Lanark Parks Shop - qty 1 case 50.93 01 General Fund GOVERNMENT FINANCE OFFICERS AS Training books for GFOA certification program x qnty 4 312.63 01 General Fund GYM OUTFITTERS Gym Equipment Maintenance 80.00 01 General Fund H.D. FOWLER COMPANY glue for irrigation at Bear Creek Park - qty 1 24.17 01 General Fund H.D. FOWLER COMPANY repair parts for truck 30 ice melt boom - qty 24 20.16 01 General Fund HORIZON DISTRIBUTORS INC truck 22 snow plow parts - qty 2 158.77 01 General Fund IDAHO CHILD SUPPORT RECEIPTING A. Rudan, Case# 340303, Child Support Dec. 2018 481.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING B. Caldwell, Case# 251042, Child Support Dec. 2018 245.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING G. Stark, Case# 352890, Child Support Dec. 2018 653.19 01 General Fund IDAHO CHILD SUPPORT RECEIPTING J. Overton, Case# 416457, Child Support Dec. 2018 328.57 01 General Fund IDAHO CHILD SUPPORT RECEIPTING M. Gould, Case# 321962, Child Support Dec. 2018 821.71 01 General Fund IDAHO CHILD SUPPORT RECEIPTING M. Payne, Case# 311213, Child Support Dec. 2018 317.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING T. Bryner, Case# 262519, Child Support Dec. 2018 1,174.00 01 General Fund IDAHO CORRECTIONAL INDUSTRIES 18-0491 Com-Dev Furniture 3,992.00 01 General Fund IDAHO POWER 2200136188, Parks Power November 2018 12,131.01 01 General Fund IDAHO POWER 2203586629, Street Lights Power Nov 2018 28,181.95 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice 555.39 01 General Fund IDAHO PRESS-TRIBUNE Legal Notices 522.27 01 General Fund IDAHO PRESS-TRIBUNE Legal Notification: Fire Station Exhaust 38.48 01 General Fund IDAHO STATE POLICE Background & Fingerprinting Nov. 2018 84.00 01 General Fund IDAHO STATE POLICE bankground employment testing for MSU permits 32.00 01 General Fund IDAHO TRANSPORTATION DEPARTMENT exempt plates, #D39721, 2019 Ford F250 Truck, #11 23.00 01 General Fund IDAHO TRANSPORTATION DEPARTMENT New exempt license plate, VIN#186689, Chevy Equinox 23.00 01 General Fund INTERNATIONAL CODE COUNCIL IECC Study Guide for Electrical Inspector Supervisor T. Pero 49.75 01 General Fund INTERNATIONAL CODE COUNCIL Permit Tech Certification onlilne study guide K. Hibbard 69.00 01 General Fund INTERNATIONAL CODE COUNCIL Permit Tech Certification Study books K. Hibbard 276.20 01 General Fund JEFF LAVEY Expense Report: J. Lavey, ICAP Conf, Orlando FL, 10/5-35.90 01 General Fund KATHY DRURY-BOGLE, PHR PO19-0153 Delivery/Development Oct. 2018 2,000.00 01 General Fund KEVIN FEDRIZZI Expense Report: K. Fedrizzi, Blue Card Instructor, Glendale 514.90 01 General Fund KQXR, KJOT, KRVB, KTHI Christmas radio ads on KHITS 11/19-11/30/18 - qty 80 spots 770.00 01 General Fund KQXR, KJOT, KRVB, KTHI Christmas radio ads on The River 11/19-11/30/18 x 74 spots 660.00 Date: 12/17/18 10:30:20 AM Page: 3Meridian City Council Meeting Agenda December 18, 2018 – Page 332 of 702 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund L.N. CURTIS AND SONS 220/nozzle, 1 orifice straight tip 53.33 01 General Fund LEVEL 3 COMMUNICATIONS, LLC.Level 3 Communications Telephone, Nov 2018, 268238-5 977.90 01 General Fund LEXIS NEXIS November on line research 130.00 01 General Fund LEXIS NEXIS October on line legal research 130.00 01 General Fund M3 ID EGGERS TREEFARM LLC.Refund: Surety-2018-0133, Tree Farm Sub. No.3,198,706.01 01 General Fund MASON & ASSOCIATES Refund: A-2018-0286, application withdrawn, Orig CR18-544 9 173.00 01 General Fund MERCER HEALTH & BENEFITS PO18-0200 Mercer Health & Benefits Aug. 2018 5,000.00 01 General Fund MHI SERVICE INC Boiler #4 combination fan installed 195.00 01 General Fund MIDDLEKAUFF FORD LINCOLN 19-0132 New CID Fleet Unit # 22 23,100.00 01 General Fund NAPA AUTO PARTS 220/3 gallon antifreeze 17.97 01 General Fund NCPERS GROUP LIFE INS NCPERS voluntary group life insurance Dec. 2018 704.00 01 General Fund NEW YORK LIFE INSURANCE COMPANY New York Life Insurance voluntary premium December 2018 758.02 01 General Fund NORTHWEST FIRE FIGHTERS BENEFITS TRUST Acct#52 NWFFT December 2018 Insurance Premiums 99,206.30 01 General Fund OFFICE VALUE - MERIDIAN Office Supplies for PD 1,324.51 01 General Fund OFFICE VALUE - MERIDIAN Police Calendars for PD - qty 63 621.70 01 General Fund OFFICE VALUE - MERIDIAN Returned Scissors - Wrong Size (7.34) 01 General Fund OFFICE VALUE - MERIDIAN Scissors for PD Admin 7.68 01 General Fund OMG NATIONAL 220/Pub Ed stickers 1,986.00 01 General Fund OXARC, INC.220/refill 5 medical oxygen cylinders 28.00 01 General Fund PRO FORCE LAW ENFORCEMENT Taser Cartridges & Mags - qty 280 8,762.50 01 General Fund QUADRANT CONSULTING Refund: A-2018-0343, no charge for CZC fee, Orig CR19-070 453.00 01 General Fund RANDY PLATT Expense Report: R. Platt, EMS World Expo, Nashville TN, 10/2 29.90 01 General Fund RANDY S LATTIMER instructor fee - Line Dancing 11/4-11/24/18 - qty 18 112.00 01 General Fund ROBERT SIMISON Reimburse: R. Simison for parking, AIC Meeting 36.00 01 General Fund SHANNON LIND instructor fee - Gentle Movement Stretch 11/7-11/28/18 x 6 100.80 01 General Fund SIGNS, ETC event supply signs (ADA symbol) - qty 2 64.00 01 General Fund SIGNS, ETC Fuller Park directional signs - qty 4 565.16 01 General Fund SIGNS, ETC Park Ambassador #27 vehicle lettering 145.00 01 General Fund SIGNS, ETC Replace Door Graphics & Rear Lettering for Unit# 121 & 128 649.00 01 General Fund SIGNS, ETC Replace Door Graphics on Unit # 139 297.00 01 General Fund SIGNS, ETC Replace Door Graphics on Unit # 140 297.00 01 General Fund SILVER CREEK SUPPLY lights for Christmas tree - qty 96 1,230.53 Date: 12/17/18 10:30:20 AM Page: 4Meridian City Council Meeting Agenda December 18, 2018 – Page 333 of 702 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund SIMPLOT PARTNERS ammonium sulfate fertilizer for Heroes & Fuller Parks x 5.05 2,020.00 01 General Fund SOUTHERN COMPUTER WAREHOUSE Hewlett Packard 24 LED Backlit Monitor 424.28 01 General Fund SOUTHERN COMPUTER WAREHOUSE No Edu No Edu ipad Wi-Fi + Cell 32GB Apple SIM Space Gray 1,307.28 01 General Fund SPECIALTY CONSTRUCTION SUPPLY handicap parking signs for various parks - qty 10 220.00 01 General Fund SPECIALTY CONSTRUCTION SUPPLY light wands for parade - qty 6 117.00 01 General Fund SPECIALTY CONSTRUCTION SUPPLY telspar posts & anchors for Fuller Park signs - qty 20 718.00 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/Clean battery terminals, leaking canopy on door 546.98 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/E-35 MF041, Pump test 275.00 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/E32, MF040, Pump test 275.00 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF009, repair air pressure in ladder rack, failed pressu 925.90 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/MF037, repair foam level gauge, drive axle gear,1,414.23 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/Pump test, E-33, MF037 275.00 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 220/pump test, WT32, MF008 275.00 01 General Fund STERLING CODIFIERS INC Codification 369.00 01 General Fund SUNBELT RENTALS manlift for downtown Christmas decor 11/17-11/19/18 391.65 01 General Fund SWANK MOTION PICTURES, INC.How the Grinch Stole Christmas movie license 11/30/18 285.00 01 General Fund SYNCB/AMAZON 220/12 drinking glasses, St. 1 17.99 01 General Fund SYNCB/AMAZON 220/cereal/soup bowls, St. 1 39.98 01 General Fund SYNCB/AMAZON 220/power strip, beverage sticks, light bulb 25.08 01 General Fund SYNCB/AMAZON Hydrogen perozide pump spray for Med cabinet in breakroom CH 5.72 01 General Fund SYNCB/AMAZON volleyball antennae with clamps - qty 3 206.88 01 General Fund SYNCB/AMAZON wall 16-pocket organizer - qty 1 87.99 01 General Fund SYNCB/AMAZON Wet Ones Antibacterial Thick Moist Towelettes 15.96 01 General Fund THE CAR PARK Courthouse Parking for Nov 2018 68.00 01 General Fund THE UPS STORE Ground Commercial Tacking# 1ZE786060399735025 29.18 01 General Fund TOTAL SYSTEM SERVICES HVAC unit 25594 servicing at Homecourt 380.85 01 General Fund TOTAL SYSTEM SERVICES HVAC unit 25708 servicing at Homecourt 189.20 01 General Fund TREASURE VALLEY COFFEE Coffee for PSTC 242.70 01 General Fund TREASURE VALLEY COFFEE Coffee, Hot Choc, Cream, Sugar,Stir Sticks, Cups & Cooler 328.05 Date: 12/17/18 10:30:20 AM Page: 5Meridian City Council Meeting Agenda December 18, 2018 – Page 334 of 702 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund UNIFORMS 2 GEAR Chevrons Install on Replacement Shirt - Erickson 5.00 01 General Fund UNIFORMS 2 GEAR Holster for Honor Guard Uniform for Ferronato 20.73 01 General Fund UNIFORMS 2 GEAR Name Plate for New Hire - childers 13.25 01 General Fund UNIFORMS 2 GEAR Replacement Pants for Erickson DR# 18-4727 94.99 01 General Fund UNIFORMS 2 GEAR Replacement SWAT Pants for Erickson 61.73 01 General Fund UNITED HERITAGE INSURANCE 02065-001 Life Insurance premiums Dec. 2018 3,828.60 01 General Fund UNITED HERITAGE INSURANCE 02065-001 LongTermDisability Insurance premiums Dec. 2018 5,974.82 01 General Fund UNITED HERITAGE INSURANCE 02065-001 ShortTermDisability Insurance premiums Dec. 2018 4,770.30 01 General Fund UNITED HERITAGE INSURANCE United Heritage voluntary life insurance December 2018 4,374.09 01 General Fund VISION SERVICE PLAN #30 044489 0001, Vision Service Plan December 2018 3,916.45 01 General Fund WASHINGTON ASSOC OF BUILDING OFFICIALS Job Posting Mechanical Building Inspector 50.00 01 General Fund WEIDNER & ASSOCIATES 220/Service compressor, SCBA 197.21 01 General Fund WESTERN STATES EQUIPMENT CO Emergency generator maintenance service 2,016.18 01 General Fund WILLAMETTE DENTAL OF IDAHO, INC Willamette Dental Insurance Premium Dec. 2018 5,031.55 01 General Fund WOLF APPS LLC.APP Maintenance 9/2017 thru 8/2018 1,259.00 01 General Fund WOLF APPS LLC.App Maintenance 9/2018 thru 8/2019 1,259.00 01 General Fund WSCFF EMPLOYEE BENEFIT TRUST December 2018 MERP Contributions 3,750.00 01 General Fund XEROX CORPORATION - PASADENA BOW-588861 220/Copier for Nov 2018 526.16 01 General Fund XEROX CORPORATION - PASADENA Xerox 7845 base 11/2018; click 10/25-11/21/18; MX4-506016 489.58 01 General Fund ZONES Double Cell/LTE Connecting via SMA Double WIFi Connecting vi 1,593.00 Total 01 General Fund 1,070,961.52 07 Impact Fund DEBEST PLUMBING, INC 18-0242, 18-0516 pay #10 Discovery Park plumbing 11/30/18 16,497.06 07 Impact Fund FRANZ WITTE LANDSCAPE 18-0233 pay #9 Discovery Park landscaping thru 11/30/18 59,850.00 07 Impact Fund KREIZENBECK, LLC 18-0223 CM svcs & General Conditions-Discovery Park pay 11 39,662.85 07 Impact Fund LANDON ENTERPRISES 18-0249 pay #7 concrete for Discovery Park thru 11/30/18 56,173.50 Total 07 Impact Fund 172,183.41 Date: 12/17/18 10:30:20 AM Page: 6Meridian City Council Meeting Agenda December 18, 2018 – Page 335 of 702 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 20 Grant Fund governmental CITY OF BOISE, HOUSING & COMMUNITY DEVELOPMENT CDBG Administration labor November 2018 1,005.18 20 Grant Fund governmental IDAHO PRESS-TRIBUNE Public Hearing Notice for PY17 Caper CDGB 65.86 20 Grant Fund governmental MADISYN WALTERS shoulder tap compliance decoy 11/16/18 98.00 20 Grant Fund governmental MATTHEW CRINER shoulder tap compliance decoy 11/16/18 98.00 20 Grant Fund governmental PAYLOCITY CORPORATION Paylocity Idaho Dept Commerce Opportunity Grant 300,000.00 20 Grant Fund governmental WEST ADA SCHOOL DIST 18-0227, reimbursement fo CDBG Grant - Meridian Elementary S 12,398.00 Total 20 Grant Fund governmental 313,665.04 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 19-0105 Scada General Supt service Water HMI 1,322.50 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 19-0105 Scada General Supt Service Water Programming HMI 1,380.00 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 19-0007 FY19 IVR Phone Services, November 2018 1,560.00 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 19-0007 FY19 Statement 11/20 & Delinquent Notice Processi 11,861.09 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 19-0007 FY19 Lockbox Payment Processing November 2018 1,701.54 60 Enterprise Fund BLUE CROSS OF IDAHO December 2018 Blue Cross Insurance Premiums 127,240.56 60 Enterprise Fund BPA HEALTH, INC.EAP premiums, Dec 2018, 477 Employees 443.46 60 Enterprise Fund BROWN & CALDWELL 17-0118,WRRF Facility Plan Update FY17 10/1-10/25/18 6,125.00 60 Enterprise Fund BRUNEEL TIRE OF MERIDIAN LLC New wiper for C19160 20.70 60 Enterprise Fund CAVANAUGH JV LLC Refund: Surety-2018-0114, Caven Ridge Estates Sub. No. 2 44,419.49 60 Enterprise Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 11/18 653.80 60 Enterprise Fund CONCRETE CONSTRUCTION SUPPLY,Walking Edger, 8x10 Groover Qty 2 78.75 Date: 12/17/18 10:30:20 AM Page: 7Meridian City Council Meeting Agenda December 18, 2018 – Page 336 of 702 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund CORE & MAIN LP Brass Nipple Qty 13 43.94 60 Enterprise Fund CORE & MAIN LP Clow Gate Valve, Grip Joint, Compression, Brass Bushing Q15 1,826.65 60 Enterprise Fund D & B SUPPLY Cold Weather Bibs M Flesher Qty 1 39.99 60 Enterprise Fund D & B SUPPLY Dust pan, broom & simple green (3 qty)20.67 60 Enterprise Fund D & B SUPPLY Employee Clothing Uniform High Vis Class III Hoodie A. Wilch 44.99 60 Enterprise Fund D & B SUPPLY Parts to rebuild sprayer pump (5 qty)23.55 60 Enterprise Fund D & B SUPPLY Post driver, T-posts, coil chain & posts for fencing (8 qty) 77.22 60 Enterprise Fund D & B SUPPLY Safety Waterproof Bogs J. Rodriquez Qty 1 134.99 60 Enterprise Fund D & B SUPPLY Therm Lined Gloves Qty 2 13.98 60 Enterprise Fund DELTA DENTAL PLAN OF IDAHO Delta Dental Dec. 2018 #0133-0000 premiums 6,874.17 60 Enterprise Fund ENERGY MANAGEMENT CORPORATION Labor & parts to repair pump 1 at S. Black Cat lift station 8,057.72 60 Enterprise Fund EXPRESS PLUMBING SERVICES, INC.Pumping & dumping for emergency at Bittercreek Lagoon 8,254.00 60 Enterprise Fund FASTENAL COMPANY Hex Drive Cup Point Qty 5 1.75 60 Enterprise Fund FASTENAL COMPANY Pigskin winter gloves-size L (13 qty)122.53 60 Enterprise Fund FASTENAL COMPANY Pigskin winter gloves-size L (23 qty)250.70 60 Enterprise Fund FASTENAL COMPANY Pigskin winter gloves-size S & L (13 qty)138.97 60 Enterprise Fund FASTENAL COMPANY Pigskin winter gloves-size S, L & 2XL (10 qty)108.27 60 Enterprise Fund FASTENAL COMPANY Pingskin winter glove-size L (1 qty)11.66 60 Enterprise Fund FERGUSON ENTERPRISES INC.6 Sigma Bell Rest Qty 1 53.98 60 Enterprise Fund FERGUSON ENTERPRISES INC.Multi Prps Meter Coupling Qty 15 320.45 Date: 12/17/18 10:30:20 AM Page: 8Meridian City Council Meeting Agenda December 18, 2018 – Page 337 of 702 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund FERGUSON ENTERPRISES INC.Pipe insulation for chemical lines to clairifier splitter bx 302.50 60 Enterprise Fund FERGUSON ENTERPRISES INC.PVC, MJ C153 Top Cap Qty 2 104.96 60 Enterprise Fund GEMTEK PEST CONTROL Exterminator service to remove mice in Collections bldg 250.00 60 Enterprise Fund GRANT MECHANICAL, INC Labor to repair leaking boiler at S. Black Cat lift station 85.00 60 Enterprise Fund H.D. FOWLER COMPANY Brass Grip Joint Coupling Qty 12 238.44 60 Enterprise Fund HACH COMPANY BPD nutrient packs (4 qty)232.89 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING B. Arte, Case# 352719, Child Support Dec. 2018 420.00 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING B. Kerr, Case# 344238, Child Support Dec. 2018 443.00 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING M. Edwards, Case# 354376, Child Support Dec. 2018 221.64 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING N. Howell, Case# 326566, Child Support Dec. 2018 299.00 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business cards for DPatton (1 bx)46.25 60 Enterprise Fund IDAHO POWER 2204228288, Water Power November 2018 25,828.90 60 Enterprise Fund IDAHO PRESS-TRIBUNE Legal Notification: water testing 66.24 60 Enterprise Fund JC CONSTRUCTORS INC 18-0433,18-0066,19-0115,19-0116 WRRF Cap Exp 11/25/18 545,729.95 60 Enterprise Fund JOHNSTONE SUPPLY Motor to repair heater in mechanical room, reuse booster 253.40 60 Enterprise Fund JUB ENGINEERS 18-0245 Water Main Replacement - W Idaho NW 2nd St to N Meri 2,324.40 60 Enterprise Fund JUB ENGINEERS 18-0385,Well 22 Eng design services 10/1-11/3/18 2,175.40 60 Enterprise Fund JUB ENGINEERS 19-0074,Oncall modeling master plan eng.service 10/1-11/3/18 5,089.90 60 Enterprise Fund KENDALL FORD OF MERIDIAN Oil change on CCTV Van 1 110.70 60 Enterprise Fund M3 ID EGGERS TREEFARM LLC.Refund: Surety-2018-0133, Tree Farm Sub. No.3,61,224.49 Date: 12/17/18 10:30:20 AM Page: 9Meridian City Council Meeting Agenda December 18, 2018 – Page 338 of 702 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund MINUTEMAN, INC.Keymark Keys for Well Sites Qty 4 26.85 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Marking Paint Black Qty 45.78 45.78 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Nuts & bolts for stock (375 qty)98.94 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Socket & wrench tools (2 qty)16.43 60 Enterprise Fund MURRAYSMITH INC 19-0083,Water&Sewer Lene Repl.at Gregory LS 10/31/18 4,747.52 60 Enterprise Fund MYFLEETCENTER.COM Oil and filter change Inspection vehicle C19159 50.30 60 Enterprise Fund MYFLEETCENTER.COM Oil and filter change inspection vehicle C20519 51.19 60 Enterprise Fund MYFLEETCENTER.COM Oil change for Collections truck C14936 33.59 60 Enterprise Fund NAPA AUTO PARTS Blstr PK Miniatures bulbs C18634 Qty 2 8.28 60 Enterprise Fund NAPA AUTO PARTS Headlight Bulb Qty 1 C18964 26.39 60 Enterprise Fund NAPA AUTO PARTS Wiper Blades C11987 Qty 2 14.98 60 Enterprise Fund NAPA AUTO PARTS Wipers and ice scraper for C18640 and C18780 28.35 60 Enterprise Fund NCPERS GROUP LIFE INS NCPERS voluntary group life insurance Dec. 2018 192.00 60 Enterprise Fund NORCO Antibacterial handwash refill 56.85 60 Enterprise Fund NORCO Compact towels, Q-fold wipes & antibacterial handwash 542.92 60 Enterprise Fund NORCO Cylinder rental for Nov 2018 59.46 60 Enterprise Fund NORCO Kleenex & trash can liners (5 qty)337.56 60 Enterprise Fund NORCO Span gas & regulators for gas meters (4 qty)798.00 60 Enterprise Fund OFFICE VALUE - MERIDIAN 5 Cans of coffee for inspection 46.45 60 Enterprise Fund OFFICE VALUE - MERIDIAN Coffee for inspection, overcharge, will credit 55.70 Date: 12/17/18 10:30:20 AM Page: 10Meridian City Council Meeting Agenda December 18, 2018 – Page 339 of 702 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund OFFICE VALUE - MERIDIAN Credit for overcharge on Coffee (55.70) 60 Enterprise Fund OFFICE VALUE - MERIDIAN Monthly Appt. Book Qty 7 147.46 60 Enterprise Fund OFFICE VALUE - MERIDIAN Zip leather pad holder & copier paper (2 qty)63.18 60 Enterprise Fund OXARC, INC.19-0010 Sodium Hypochlorite Delivery Qty 2108 3,478.04 60 Enterprise Fund OXARC, INC.19-0010 Sodium Hypochlorite Delivery Qty 610 1,036.30 60 Enterprise Fund PETER & BARBARA WEBB Refund: wat/sewer/trash, #37720124-01, 1984 S. Gull Cove Pl, 180.93 60 Enterprise Fund POLYDYNE INC 19-0009 Polymer (35,500#)41,779.50 60 Enterprise Fund PROCORE PROPERTY MGMT Refund: wat/sewer/trash, #10200134-04, 3766 N. Watersong Way 153.57 60 Enterprise Fund REPUBLIC SERVICES - TRANSFER STATION Biosolid disposal for Nov 2018 11,677.02 60 Enterprise Fund REPUBLIC SERVICES, INC.Republic Trash Services Contract - November 2018 1,192,761.18 60 Enterprise Fund RICOH USA, INC C86236263 b/w (149 qty) & color (136 qty) images 9.65 60 Enterprise Fund RICOH USA, INC C86236263 b/w (190 qty) & color (148 qty) images 10.74 60 Enterprise Fund RICOH USA, INC C86242095 b/w (1,016 qty) & color (1,817 qty) images 106.56 60 Enterprise Fund SIGNS, ETC Signage for Bittercreek Lagoon 113.60 60 Enterprise Fund SPECIALTY CONSTRUCTION SUPPLY Safety Cones Green & Orange w/strip Qty 48 1,055.76 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC PVC 80, Male Adapter Qty 15 77.34 60 Enterprise Fund SULLIVAN REBERGER 19-0011, Lobbying fees for November 2018 4,000.00 60 Enterprise Fund SYNCB/AMAZON Mailing tubes for record ret.55.84 60 Enterprise Fund SYNCB/AMAZON Retractable badge holders (10 qty)115.70 60 Enterprise Fund SYNCB/AMAZON Space Heater for C. Casell Qty 1 31.99 Date: 12/17/18 10:30:20 AM Page: 11Meridian City Council Meeting Agenda December 18, 2018 – Page 340 of 702 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund SYNCB/AMAZON VESA 200mm x 100mm Universal LCD LED Adapter Plate 37.90 60 Enterprise Fund THE UPS STORE NPDES sample shipping (2 qty)419.98 60 Enterprise Fund THE UPS STORE NPDES sample shipping (4 qty)504.30 60 Enterprise Fund TRUEPOINT SOLUTIONS LLC 18-0398 Truepoint Services. Custom Development. Update the T 3,960.00 60 Enterprise Fund ULINE, INC.Corrugated rib runner (7 qty)753.49 60 Enterprise Fund ULINE, INC.Reclosable Bag 4ml Qty 1 213.07 60 Enterprise Fund UNITED HERITAGE INSURANCE 02065-001 Life Insurance premiums Dec. 2018 1,276.60 60 Enterprise Fund UNITED HERITAGE INSURANCE 02065-001 LongTermDisability Insurance premiums Dec. 2018 1,627.66 60 Enterprise Fund UNITED HERITAGE INSURANCE 02065-001 ShortTermDisability Insurance premiums Dec. 2018 1,286.69 60 Enterprise Fund UNITED HERITAGE INSURANCE United Heritage voluntary life insurance December 2018 713.78 60 Enterprise Fund USA BLUEBOOK Hypochlorite Bottles, Pressure Gauge Qty 5 201.17 60 Enterprise Fund USA BLUEBOOK Reclaimed Water Decal, Wire Staff Purple Qty 5 70.88 60 Enterprise Fund USA BLUEBOOK Sediment filter (10 qty)47.65 60 Enterprise Fund VISION SERVICE PLAN #30 044489 0001, Vision Service Plan December 2018 1,507.19 60 Enterprise Fund WASTECORP PUMPS LLC Spare bushing & connector rod for plunger pumps (4 qty) 1,372.51 60 Enterprise Fund WILLAMETTE DENTAL OF IDAHO, INC Willamette Dental Insurance Premium Dec. 2018 3,047.00 60 Enterprise Fund WOOLF PROPERTY MANAGEMENT Refund: wat/sewer/trash, #07481875-02, 2718 E. Nakano Dr. 97.99 60 Enterprise Fund XEROX CORPORATION - PASADENA LX7658362 monthly copier lease for Oct 2018 144.61 60 Enterprise Fund XEROX CORPORATION - PASADENA LX7985464 monthly copier lease for Oct 2018 147.51 Date: 12/17/18 10:30:20 AM Page: 12Meridian City Council Meeting Agenda December 18, 2018 – Page 341 of 702 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount Total 60 Enterprise Fund 2,150,140.31 Report Total 3,706,950.28 Date: 12/17/18 10:30:20 AM Page: 13Meridian City Council Meeting Agenda December 18, 2018 – Page 342 of 702 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 8 Project File Number: Item Title: Items moved from Consent Agenda Meeting Notes: City Council Meeting Agenda December 18th, 2018 Agenda Item Number Project File Number: Item Title: Resolution No. 18-2120 Meeting Notes: Accepting Ownership of "Welcome to Meridian" Monument Sign at 1617 W. Island Green Street, Meridian, Idaho 9 APPROVED I TEM SHEET C ouncil Agenda I tem - 7.I . Presenter: E mily K ane Estimated Time f or P resentation: 1 minute Title of I tem - Resolution No. 18-2120: Accepting Ownership of "Welcome to M eridian" M onument S ign at 1617 W. Island Green Drive, M eridian, Idaho C ouncil Notes: Acceptance of ownership of monument sign per March 1, 2016 Construction, Transf er, and Easement A greement with Chinden & L inder C rossing, L L C. AT TAC HM E NT S: Description Type Upload D ate Chinden & L inder C rossing Cover Memo 12/12/2018 RE V I E WE RS : Department Reviewer Action D ate L egal.J ohnson, Chris Approved 12/12/2018 - 1:12 P M L egal.B aird, Ted Approved 12/13/2018 - 12:35 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 173 of 702 ADA COUNTY RECORDER Christopher D. Rich 2018-119295 BOISE IDAHO Pgs=2 VICTORIA BAILEY 12/19/2018 10:36 AM CITY OF MERIDIAN, IDAHO NO FEE When Recorded Return To: Office of the City Clerk 33 East Broadway A mnue Meridian, ID 83642 CITY OF MERIDIAN RESOLUTION NO. 18-2120 I. THE CITY COUNCIL: BERNT, BORTON, CAVENEP,, LITTLE ROBERTS, MILAM, PALMER A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN SIGNIFYING ACCEPTANCE OF MONUMENT SIGN, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on March 1, 2016, the City of Meridian and Chinden & Linder Crossing, LLC ("Grantor") entered into a Construction, Transfer, and Easement Agreement ("March 1, 2016 Agreement"), recorded in Ada County as Instrument no. 2016-017704, for the purpose of constructing a "Welcome to Meridian" monument sign on Grantor's property at 1617 W. Island Green Drive, Meridian, Idaho, Ada County parcel no. 81392120040, Lot 01 Blk 02, Chinden & Linder Crossing Sub; WHEREAS, the March 1, 2016 Agreement states that following construction of the monument sign, final inspection by City, and City's receipt of waivers of lien from Grantor's subcontractors and suppliers, City shall adopt a resolution indicating acceptance of ownership and ongoing responsibility for maintenance of the monument sign as constructed and installed; WHEREAS, the monument sign has been constructed, the City is assured that there are no outstanding liens on the monument sign, and upon inspection, the City finds that the monument sign, as constructed, complies in all respects with the specifications agreed upon by the parties in the March 1, 2016 Agreement; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the City of Meridian hereby accepts delivery of the "Welcome to Meridian" monument sign on Grantor's property at 1617 W. Island Green Drive, Meridian, Idaho, as installed by Grantor, and by this instrument the City conveys its acceptance of ownership and ongoing maintenance thereof. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this day of December, Im RESOLUTION ACCEPTING MONUMENT SIGN Meridian City Council Meeting Agenda December 18, 2018 — Page 174 of 702 PAGE I OF I APPROVED by the Mayor of the City of Meridian, Idaho, this 1910day of December, 2018. APPR 8:----- – -- — _-._ ATTEST: pTEDA G� Owe ST � City of By: w Mayor Tam Weerd E IDIgN, A Jay I�ANO SEAL RESOLUTION ACCEPTING MONUMENT SIGN PAGE 2 OF I City Council Meeting Agenda December 18th, 2018 Agenda Item Number:,YJ Project File Number: Item Title: Resolution No. 18-2121 Meeting Notes: Accepting Ownership of "Welcome to Meridian" Monument Sign at 4043 E. Elden Gray Street, Meridian, Idaho u APPROVEO I TEM SHEET C ouncil Agenda I tem - 7.J . Presenter: E mily K ane Estimated Time f or P resentation: 1 minute Title of I tem - Resolution No. 18-2121: Accepting Ownership of "Welcome to M eridian" M onument S ign at 4043 E. E lden Gray S treet, M eridian, Idaho C ouncil Notes: Acceptance of ownership of monument sign per March 1, 2016 Construction, Transf er, and Easement A greement with Carmax. AT TAC HM E NT S: Description Type Upload D ate Carmax Cover Memo 12/12/2018 RE V I E WE RS : Department Reviewer Action D ate L egal.J ohnson, Chris Approved 12/12/2018 - 1:14 P M L egal.B aird, Ted Approved 12/13/2018 - 12:35 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 176 of 702 ADA COUNTY RECORDER Christopher D. Rich 2018-119294 BOISE IDAHO Pgs=2 LISA BATT 12/19/2018 10:35 AM CITY OF MERIDIAN, IDAHO NO FEE When Recorded Return To. - Office of the City Clerk 33 East Broadway Avenue Meridian, ID 83642 MWEITNT FaRT–M ME% I. Y THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER EFFECTIVE WHEREAS, on March 1, 2016, the City of Meridian and CarMax Auto Superstores West Coast, Inc. ("Grantor") entered into a Construction, Transfer, and Easement Agreement ("March 1, 2016 Agreement"), recorded in Ada County as Instrument no. 2016-17705, for the purpose of constructing a "Welcome to Meridian" monument sign on Grantor's property at 4043 E. Elden Gray Street, Meridian, Idaho, Ada County parcel no. 51 104438755, and legally described as PAR 48755 @ SW COR SW4SE4, SEC 4 3N IE, PAR 313 R/S 8394; WHEREAS, the March 1, 2016 Agreement states that following construction of the monument sign, final inspection by City, and City's receipt of waivers of lien from Grantor's subcontractors and suppliers, City shall adopt a resolution indicating acceptance of ownership and ongoing responsibility for maintenance of the monument sign as constructed and installed; WHEREAS, the monument sign has been constructed, the City is assured that there are no outstanding liens on the monument sign, and upon inspection, the City finds that the monument sign, as constructed, complies in all respects with the specifications agreed upon by the parties in the March 1, 2016 Agreement; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL THE CITY OF MERIDIAN CITY, IDAIFIO: I Section 1. That the City of Meridian hereby accepts delivery of the "Welcome to Meridian" monument sign on Grantor's property at 4043 E. Elden Gray Street, Meridian, Idaho, Ada County parcel no. S 1104438755, as installed by Grantor, and by this instrument the City conveys its acceptance of ownership and ongoing maintenance thereof. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this Lr— day of December, 2018. RESOLUTION ACCEPTING MONUMENT SIGN PAGE I OF I APPROVED by the Mayor of the City of Meridian, Idaho, this � QQUI/" day of December, 2018. APPROVED: ATTEST: .J y Cole RESOLUTION ACCEPTING MONUMENT SIGN PAGE 2 OF I City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 7/k � c Project File Number: Item Title: Resolution No. 18-2123 Resolution and Lease Agreement For Congressional District Office Resolution No. 18-2123: A Resolution Approving A District Office Lease Agreement Between The City Of Meridian (Lessor) And Member -Elect Russell Fulcher (Lessee) For A Two Year Lease Term For Approximately 1,812 Square Feet Of Office Space At The Meridian City Hall, 33 East Broadway, Meridian Idaho To Be Used For A Local Congressional Staff Office; Authorizing The Mayor And City Clerk To Execute And Attest Said Agreement On Behalf Of The City Of Meridian; And Providing An Effective Date. Meeting Notes: c✓ APPROVED I TEM SHEET C ouncil Agenda I tem - 7.K . Presenter: Estimated Time f or P resentation: Consent Title of I tem - Resolution and L ease Agreement for Congressional D istrict Office R esolution and L ease Agreement between C ity of Meridian (L essor) and Member-elect R ussell F ulcher (L essee) f or approximately 1,812 square f eet of office space in Meridian C ity Hall. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Resolution, L ease Agreement and L ease A ttachment Resolution 12/12/2018 I nstructions B ackup Material 12/12/2018 RE V I E WE RS : Department Reviewer Action D ate L egal.J ohnson, Chris Approved 12/12/2018 - 3:23 P M L egal.B aird, Ted Approved 12/13/2018 - 12:34 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 179 of 702 CITY OF MERIDIAN RESOLUTION NO. 1812 23 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION APPROVING A DISTRICT OFFICE LEASE AGREEMENT BETWEEN THE CITY OF MERIDIAN (LESSOR) AND MEMBER -ELECT RUSSELL FULCHER (LESSEE) FOR A TWO YEAR LEASE TERM FOR APPROXIMATELY 1,812 SQUARE FEET OF OFFICE SPACE AT THE MERIDIAN CITY HALL, 33 EAST BROADWAY, MERIDIAN IDAHO TO BE USED FOR A LOCAL CONGRESSIONAL STAFF OFFICE; AUTHORIZING THE MAYOR AND CITY CLERIC TO EXECUTE AND ATTEST SAID AGREEMENT ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF MERIDIAN, IDAHO WHEREAS, the City of Meridian has approximately 1,812 square feet of office space at the Meridian City Hall that has been used as a Congressional District Office; and, WHEREAS, the City of Meridian has no immediate plans to use the 1,812 square feet of space for City business and Member -elect Russell Fulcher desires to lease the space for the term of the 116`' Congress, ending January 2, 2021. NOW, THE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS: SECTION 1. The 1,812 square feet of space in Meridian City Hall currently used as a Congressional District Office is not otherwise needed for City purposes. SECTION 2. That the terms of the District Office Lease and Attachment (attached hereto and incorporated herein) between Member -elect Fulcher and the City of Meridian are just and equitable, and the same is hereby approved as to both form and content. SECTION 3. That the Mayor and City Clerk be, and they hereby are, authorized to respectively execute and attest said Lease Agreement for and on behalf of the City of Meridian. SECTION 4. This Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 18"' day of December, 2018. APPROVED by the Mayor of the City of Meridian, Idaho, this 181h day of December, 2018. APPROVED: Q0 EDAUGo ATTES � z ' 'Ity of g ` Mayor Ta y Weerd E IDIAN Coles, I Clerk 1OAHO _- SEAL RESOLUTION FOR APPROVAL OF LEASE BETWEEN THE CITY OF MERIDIAN AND MEMBER -ELECT RUSSELL FULCHER FOR OFFICE SPACE AT MERIDIAN CITY HALL FOR A LOCAL CONGRESSIONAL STAFF OFFICE Meridian City Council Meeting Agenda December 18, 2018 – Page 181 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 182 of 702 V.S. Yfouse of Representatives Washington, D.C. 20515 ®istrioi ofifice lease (Page 3 of 3 -116th Congress) IN WITNESS WHEREOF, the parties have duly executed this District Office Lease as of the later date written below by the Lessor or the Lessee. City of Meridian Print Name of Lessor/Landlord/Company Y: es or• igna ure Name; Title; �eeermbp'r 1? 1 2DIQ� Date Russell Fulcher Print Name of Lessee Lessee Signature Date This District Office Lease must he accompanied with an executed District Office Lease Attachment. Meridian City Council Meeting Agenda December 18, 2018 – Page 184 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 185 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 186 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 187 of 702 V.S. Mouse of Representatives Washington, D.C. 20515 District Office lease Attachment (Page 5 of 5 —116th Congress) 25. Construction. Unless the clear meaning requires otherwise, words of feminine, masculine or neuter gender include all other genders and, wherever appropriate, words in the singular include the plural and vice versa. 26. Fair Market Value. The Lease or Amendment is entered into at fair market value as the result of a bona fide, arms -length, marketplace transaction. The Lessor and Lessee certify that the parties are not relatives nor have had, or continue to have, a professional or legal relationship (except as a landlord and tenant). 27. District Certification. The Lessee certifies that the office space that is the subject of the Lease is located within the district the Lessee was elected to represent unless otherwise authorized by Regulations of the Committee on House Administration. 28. Counterparts. This Attachment may be executed in any number of counterparts and by facsimile copy, each of which shall be deemed to be an original but all of which together shall be deemed to be one and the same instrument. 29. Section Headings. The section headings of this Attachment are for convenience of reference only and shall not be deemed to limit or affect any of the provisions hereof. IN WITNESS WHEREOF, the parties have duly executed this District Office Lease Attachment as of the later date written below by the Lessor or the Lessee. The City of Meridian Russell Fulcher Print Name of Lessor/Landlord Print Name of Lessee By: Less i ature Lessee Signature Nammmq Title: R"c)Y- �2.1�3-18 Date Date IFrom the Member's Office, who is the point of contact for questions? Name Phone( ) E-mail namail hnuse_ant, This District Office Lease Attachment and the attached Lease or Amendment have been reviewed and are approved, pursuant to Regulations of the Committee on House Administration. Signed Date (Administrative Counsel) 20 Send completed forms to: Administrative Counsel, 217 Ford House Offce Building, if'ashinglon, D.C. 20515. Copies may also be fared to 202-225-6999. Print Form District Office Lease – Instructions A. The preamble has three blank lines to be filled in: (1) Landlord’s name; (2) Landlord’s address; and (3) Member/Member-Elect’s name. B. Section 1 has three blank lines to be filled in: (1) square footage of the leased office (optional); (2) street address of the leased office; and (3) city, state and ZIP code of the leased office. C. Section 2 confirms that all amenities identified in the District Office Lease Attachment accompanying the Lease are to be provided by Lessor. D. Section 3 has two blank lines to be filled in: (1) date lease begins (must be on or after January 3, 2019); and (2) date lease ends (must be on or before January 2, 2021). E. Section 4 has one blank line for the monthly rent amount (write “zero” if no rent is to be paid). F. Section 5 has one blank line – the number of days’ notice required for either party to terminate the lease before the end of the term. A standard period is 30 days, but any figure is acceptable. If the lease may not be terminated early, enter “N/A” in this blank. G. Sections 1–9, other than filling in the blanks, may not be altered or deleted. H. Section 11 has space provided to list any additional lease provisions. I. Prior to either party signing a lease, the Member/Member-Elect must submit the proposed lease, accompanied by a copy of the District Office Lease Attachment for the 116th Congress, to the Administrative Counsel for review and approval. If the proposed terms and conditions of the lease are determined to be in compliance with applicable law and House Rules and Regulations, the Administrative Counsel will notify the Member/Member-Elect that (s)he may proceed with the signing of the lease. Please submit the proposed lease and District Office Lease Attachment either by e-mail in PDF form (leases@mail.house.gov) or fax (202-225-6999). J. The Member/Member-Elect is required to personally sign the documents. A signed and dated District Office Lease Attachment must accompany this lease. Once signed by both parties, the Lease and the District Office Lease Attachment must be submitted to the Administrative Counsel for final approval. They may be sent by email in PDF form (leases@mail.house.gov) or faxed to 202-225-6999. K. If approved, Administrative Counsel will send the forms to Finance so that payment can begin. If there are errors on the form, the Member office will be contacted and required to correct them. NO LEASE OR ATTACHMENT CAN BE SIGNED BEFORE THEY HAVE BEEN APPROVED BY THE ADMINISTRATIVE COUNSEL. The term for a District Office Lease for the 116th Congress may not commence prior to January 3, 2019. Members should endeavor to lease space through the last day of a congressional term rather than the last day of a calendar year. For the 116th Congress, leases should end on January 2, 2021, not December 31, 2020. Meridian City Council Meeting Agenda December 18, 2018 – Page 189 of 702 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 9 A Project File Number: Item Title: Public Hearing for Community Block Grant (CDBG) Program Year 2017 consolidated Annual Performance and Evaluation Report (CAPER) Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 9.A . Presenter: Crystal Campbell Estimated Time f or P resentation: 20 minutes Title of I tem - Public Hearing for C ommunity D evelopment B lock Grant (C D B G ) Program Year 2017 Consolidated Annual P erformance and E valuation Report (C AP E R) Public hearing f or C A P E R and approval to submit and adopt the C A P E R to the United States D epartment of Housing and Urban Development (HUD ) C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Updated draft of C A P E R E xhibit 12/13/2018 RE V I E WE RS : Department Reviewer Action D ate Community Development.Coles, C.J ay Approved 12/13/2018 - 9:10 A M Meridian City Council Meeting Agenda December 18, 2018 – Page 343 of 702 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 12/18/2018 Hearing Type: Council Item Number: 9-A Project Name: Community Development Block Grant Program Year 2017 Consolidated Annual Performance and Evaluation Report Project No.: Active: ❑ Page 1 of 1 Go Back To List I Export To Excel © 2018 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=133 12/19/2018 I WishSign City -State- In Signature Name Address For Against Neutral To Zip Date/Time Testify 2443 E Bill McCall S. Rim MERIDIAN. 12/18/2018 Mores Trail X Coalition ID 83642 12:29:39 PM Dr 12/18/2018 MelissaJohnson X 12:42:36 PM 5004 South 1 Doris Grenier Marsala Meridian X PPM 1::04:0104:01M Way 5004 South Doris Grenier 12/18/2018 Marsala Meridian X (BRIM Coalition) 1:11:01 PM Wa Y 1098 W. Meridian, ID 12/18/2018 Dr. Lindsay Park X X Hitchcock 83646 5:24:33 PM Go Back To List I Export To Excel © 2018 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=133 12/19/2018 Program Year 2017 (PY17) Consolidated Annual Performance & Evaluation Report (CAPER) Public Hearing Purpose PY17 CDBG Program October 1, 2017 –September 30, 2018 CDBG Projects During PY17 Public Services Public Facilities Other Projects •Meridian Food Bank •Boys & Girls Club Scholarships •Jesse Tree Homelessness Prevention •Sidewalks (MDC) •Streetlights (Public Works) •Meridian Elementary Picnic Shelter (School Dist.) •Program Administration •Fair Housing •ACHA & NWB Homebuyer Assistance PY17 CDBG Expenditures $510,692 CDBG Program Successes Food Stability for 3,977 Households Boys & Girls Club’s Programs for 25 Children Prevented Homelessness for 4 Families Homeownership for 5 Families Fair Housing Campaign and Events Installed 30 streetlights for better safety and visibility Consolidated Plan Improve Accessibility Sidewalk improvements Participate in planning for public transportation Enhance Homeownership Opportunities Downpayment Assistance and Homeownership Counseling Provide Social Services Services for low-income and special needs residents Stabilize the Rental Gap Homelessness Prevention Administration and Fair Housing Activities Administer CDBG program Support regional fair housing campaigns and trainings Updated Attachment 1: Public Comment Updated Attachment 1: Public Comment, cont. Additional narrative for Section CR-20 –Affordable Housing, submitted by Jillian Patterson (ACHA): Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The PY17 Action Plan set a goal of assisting eleven (11) low-moderate income (LMI) households to achieve homeownership, but Meridian was only able to identify and assist five (5) households.Meridian continues to have a vast need for grant funds to bridge the gap of affordability for low income households. Unfortunately, the soaring housing market has made it increasingly difficult to utilize funds to help families who are at 80% or below Area Median Income. Meridian is the third most expensive place to buy a house in Ada County. The median cost of a single- family residence in Meridian is approximately $302,893, a 12.9% percent increase from a year ago. These prices make it extrem ely difficult for low income households to locate affordable homes. Many of our qualified buyers have faced bidding wars over the few affordable units that come onto the market.The applicants continue to search for affordable housing. Discuss how these outcomes will impact future annual action plans. The City of Meridian has extended the contracts for ACHA and NeighborWorks Boise through December 31, 2018 in an effort to meet the goals of the PY17 funding. Both organizations continue to provide outreach and marketing materials to Lender Partners and Realtors. Additionally, ACHA’s actively promotes their program at the monthly Finally Homebuyer Seminars, and mail monthly flyers to current participants in our Section 8 program. The Homeownership Coordinator is currently working with Family Self -Sufficiency participants to obtain loan approval. Several have obtained loan approval but the loan approval hasn’t been large enough to qualify for a mortgage.Participants continue to work with the Homeownership Coordinator hoping the market will soften so they may get their chance to purchase a home in the City of Meridian. ACHA has considered increasing the dollar amount of the CDBG grant provided to each household in order to help bridge the gap of affordability, and to expend the grant funds. The City will evaluate the outcomes at the end of the calendar year to determine if an adjustment will need to be made to the PY18 Action Plan to more effectively implement strategies and goals. Updated Attachment 1: Public Comment, cont. Clarification #1 requested by Councilman Luke Cavener at City Council Meeting on December 4, 2018: One scholarship for the Boys & Girls Club shows that the family was not low -or moderate-income (LMI). Will we need to do anything to correct this? Will this payment put the City at risk? The Boys & Girls Club is classified as a Limited Clientele Activity, where at least 51% of the clients served must be LMI. D uring PY15 95.5% of families receiving Boys & Girls Club scholarships met the LMI criteria. Updated Attachment 1: Public Comment, cont. Clarification #2 requested by Councilman Luke Cavener at City Council Meeting on December 4, 2018: Affordable housing is an issue in Meridian. What is the plan moving forward? Will we change the amount available for homeowners assistance programs? Will there be changes to the way we define affordable housing in Meridian ? The providers offering Homeowners Assistance have some discretion in the amount they are able to provide to each household. For instance, the PY17 ACHA sub-recipient agreement states that ACHA must assist at least four (4) households using the total funding available. ACHA would have the flexibility to provide more or less assistance based on the homebuyers need. One goal in the 2017-2021 Consolidated Plan is to develop an Affordable Housing Plan to formally recognize the current affordable housing issues as well as identify ways to improve access to affordable housing. The CDBG Program will be collaborating with stakeholders and neighboring communities during PY18 to develop the Affordable Housing Plan and address these concerns . Timeline December 18, 2018 •Public Hearing on PY17 CAPER •Close Public Comment Period •Approve and adopt Resolution No. 18-2122 December 21, 2018 •Finalize updates to PY17 CAPER in HUDs online system •Submit PY17 CAPER online •Mail hard-copy of PY17 CAPER to HUD Representative Action Item Proposing the approval and adoption of Resolution No. 18-2122 A resolution approving submission and adoption of the Community Development Block Grant Consolidated Annual Performance and Evaluation Report for Program Year 2017 to United States Department of Housing and Urban Development; Authorizing the Mayor and City Clerk to execute and attest the same on behalf of the City of Meridian; and providing an effective date. 2017 Consolidated Annual Performance and Evaluation Report (CAPER) Community Development Block Grant Program City of Meridian, Idaho Prepared by Crystal Campbell, Community Development Program Coordinator City of Meridian (208) 489-0575 ccampbell@meridiancity.org Meridian City Council Meeting Agenda December 18, 2018 – Page 344 of 702 CAPER 2 OMB Control No: 2506-0117 (exp. 06/30/2018) Table of Contents Table of Contents .......................................................................................................................................... 2 Introduction .................................................................................................................................................. 3 CR-05 - Goals and Outcomes ........................................................................................................................ 4 CR-10 - Racial and Ethnic Composition of Families Assisted ........................................................................ 9 CR-15 - Resources and Investments 91.520(a) ........................................................................................... 10 CR-20 - Affordable Housing 91.520(b) ........................................................................................................ 12 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) .................................... 15 CR-30 - Public Housing 91.220(h); 91.320(j) ............................................................................................... 17 CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) ........................................................................................ 17 CR-40 - Monitoring 91.220 and 91.230 ....................................................................................................... 19 CR-45 - CDBG 91.520(c) .............................................................................................................................. 21 Attachment 1: Public Comment .................................................................................................................. 22 Attachment 2: IDIS PR03 Activity Summary Report .................................................................................... 27 Attachment 3: PR26 Financial Summary Report ......................................................................................... 62 Attachment 4: PR26 Activity Summary ....................................................................................................... 66 Meridian City Council Meeting Agenda December 18, 2018 – Page 345 of 702 CAPER 3 OMB Control No: 2506-0117 (exp. 06/30/2018) Introduction The City of Meridian is a recipient of federal Community Development Block Grant (CDBG) funds. The U.S. Department of Housing and Urban Development (HUD) provides these funds to the City on a formula basis. As a recipient of these funds, the City is required to prepare a Consolidated Plan, also known as a five-year strategic plan. The plan identifies the housing and community needs of the City, organizes these needs based on priority, identifies resources that address the community’s needs, and establishes annual goals and objectives to meet those needs. The Consolidated Plan is further broken down into annual action plans, which the City prepares and submits to HUD each year. The annual action plan spells out specifically how the City will address the goals and objectives in the Consolidated Plan during that program year. At the end of each program year, the City provides a summary of expenditures and related accomplishments to the public and HUD. This annual assessment is called the Consolidated Annual Performance and Evaluation Report (CAPER). While this report addresses goals achieved by expending funds for the CDBG program, it is important to note that the success of the program is largely dependent on the efforts and resources of other private and public agencies and organizations as well as HUD. CAPER requirements are outlined in 24 CFR § 91.520. The report provides a review and evaluation of the City’s performance during the 2017 Program Year (PY17) and the five-year timeframe of the 2017-2021 Consolidated Plan. The subject program year began October 1, 2017 and ended September 30, 2018. This document includes reports generated by HUD’s Integrated Disbursement and Information System (IDIS). These IDIS reports summarize the City’s accomplishments for PY17. IDIS generated tables and reports are included in the narrative and attachment sections to provide an update on the City’s progress in achieving the goals and objectives identified in the Consolidated Plan. Meridian City Council Meeting Agenda December 18, 2018 – Page 346 of 702 CAPER 4 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) The Consolidated Annual Performance and Evaluation Report (CAPER) reflects the activities and expenditures for the City of Meridian’s Community Development Block Grant (CDBG) during Program Year 2017 (PY17), which covered October 1, 2017 through September 30, 2018. The CAPER outlines the progress made toward accomplishing goals identified in the PY17 Action Plan. The priorities identified in the annual Action Plan are derived from the overarching goals of the 2017-2021 Strategic Plan/Consolidated Plan, which are as follows:  Improve accessibility options for people who have disabilities;  Enhance homeownership opportunities;  Provide social services;  Stabilize the rental gap; and  Administration and fair housing activities. During the PY17 the City of Meridian accomplished the activities detailed below.  Provided food stability to 2,735 households through the Meridian Foodbank’s Hunger Relief program.  Assisted 25 low-to-moderate income children gain access to Boys & Girls Club’s programs.  Helped prevent homelessness for four (4) families through Jesse Tree’s program that provides emergency rental assistance for those facing eviction.  Assisted five (5) families to obtain an affordable home in Meridian through NeighborWorks Boise and Ada County Housing Authorities’ homebuyer’s assistance programs.  Began process to install new sidewalks that will improve safety and accessibility for 995 households. Sidewalk design was completed during PY17 and construction will be completed in the upcoming program year(s).  Installed thirty (30) streetlights to improve visibility and safety for residents and community- members in areas that were recently designated as neighborhood bike routes.  Installed a covered picnic area and refurbished the turf on the sports field adjacent to the Fitness Path, near Meridian Elementary, for community use in the downtown area.  Collaborated with the Cities of Caldwell, Nampa, and Boise to educate the community on fair housing issues. Meridian City Council Meeting Agenda December 18, 2018 – Page 347 of 702 CAPER 5 OMB Control No: 2506-0117 (exp. 06/30/2018) Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Goal Category Source / Amount Indicator Unit of Measure Expected – Strategic Plan Actual – Strategic Plan Percent Complete Expected – Program Year Actual – Program Year Percent Complete Administration and Fair Housing Activities Admin CDBG: $ Other Other 1 1 100.00% 1 1 100.00% Enhance Homeownership Opportunities Affordable Housing CDBG: $ Direct Financial Assistance to Homebuyers Households Assisted 11 5 45.45% 11 5 45.45% Improve Accessibility Non- Homeless Special Needs CDBG: $ Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Persons Assisted 220 0 0.00% Improve Accessibility Non- Homeless Special Needs CDBG: $ Other Other 0 0 1 0 0.00% Provide Social Services Non- Homeless Special Needs Low income services CDBG: $ Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 2055 3993 194.31% 2055 3993 194.31% Meridian City Council Meeting Agenda December 18, 2018 – Page 348 of 702 CAPER 6 OMB Control No: 2506-0117 (exp. 06/30/2018) Provide Social Services Non- Homeless Special Needs Low income services CDBG: $ Public service activities for Low/Moderate Income Housing Benefit Households Assisted 0 0 0 0 Provide Social Services Non- Homeless Special Needs Low income services CDBG: $ Homeless Person Overnight Shelter Persons Assisted 0 0 0 0 Provide Social Services Non- Homeless Special Needs Low income services CDBG: $ Homelessness Prevention Persons Assisted 5 4 80.00% 5 4 80.00% Stabilize the Rental Gap Affordable Housing CDBG: $ Homelessness Prevention Persons Assisted Table 1 - Accomplishments – Program Year & Strategic Plan to Date Meridian City Council Meeting Agenda December 18, 2018 – Page 349 of 702 CAPER 7 OMB Control No: 2506-0117 (exp. 06/30/2018) Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. Meridian utilized stakeholder and resident input, and the review of fair housing barriers gathered during the 2017-2021 Consolidated Plan process, to determine the highest priority projects to be conducted during PY17. Needs addressed during Year 1 of the Consolidated Plan included improvement to accessibility for people with disabilities, enhancing homeownership opportunities, and provision of necessary social services. To improve accessibility for people with disabilities, Meridian utilized data from the resident survey conducted to inform the Consolidated Plan process to prioritize accessibility improvements, particularly to public infrastructure. Community access for persons with disabilities was identified as a barrier in reference to lack of/poor sidewalks and access to handicapped parking. Five segments of sidewalks in Census tract 103.21, Block Group 2, are planned to be repaired. There are 995 households living in this Block Group. About 20 percent of these households are comprised of senior females living alone. Another 35 percent are families with young children; half are households led by a single mother. Altogether, an estimated 1,990 people live in the block group with 1,095 below 100% MFI. During PY 2017, CDBG funds were used to design the new sidewalks in a way that will incorporate the needs of the community. The sidewalks will be constructed during the upcoming program year(s). To enhance homeownership opportunities, Meridian again utilized data from the resident survey conducted to inform the Consolidated Plan process, which found nearly 90 percent of renters expressed an interest in homeownership. Of this 90%, 40% would like to purchase a home, but did not have enough money for a down payment and 16% cited poor credit as an impediment to homeownership. In PY17, CDBG funds were used to provide down payment assistance to low-moderate income households purchasing a home in Meridian in an effort to address the largest gap for new homebuyers. To improve the provision of necessary social services, Meridian utilized the findings from the Consolidated Plan and Analysis of Impediments (AI) to identify the following supports:  A shortage of 1,077 rental units to serve Meridian households earning $25,000 or less (rent and utilities totaling $625 or less) was identified during the previous 2012 to 2016 Consolidated Plan. This gap increased in the past 5 years to 1,348 units and was largely due to additional households falling below the poverty line. CDBG funds were used to provide emergency rental assistance for those facing eviction in the Meridian area.  The AI showed that lower income children, particularly those living in Census tracts with a high density of residents with a national origin other than the United States, have lower access to proficient schools. CDBG funds were used to support Boys & Girls Club scholarships, which allowed admission to programs intended to reduce these barriers for identified youth.  The AI also showed a reduction in food security from previous years. Those lacking food security are more likely to suffer adverse effects to their overall health. A lack of food security in children can have devastating consequences to their regular development, affecting the child’s physical and mental health, academic achievement and future economic prosperity. CDBG funds were used to provide food security to low-income residents, especially children. During PY17 the City expended funds on the following projects that began in previous years, but were Meridian City Council Meeting Agenda December 18, 2018 – Page 350 of 702 CAPER 8 OMB Control No: 2506-0117 (exp. 06/30/2018) not completed until PY17:  Installation of streetlights to improve safety (PY16).  Installation of covered picnic area and refurbished sports field to promote a strong community (PY15). Note: The project was completed in PY17, but the City is working with the contractor to meet Davis-Bacon prevailing wages so the final payment will be made in PY18. Meridian City Council Meeting Agenda December 18, 2018 – Page 351 of 702 CAPER 9 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-10 - Racial and Ethnic Composition of Families Assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG White 3,629 Black or African American 87 Asian 129 American Indian or American Native 122 Native Hawaiian or Other Pacific Islander 35 Total 4,002 Hispanic 888 Not Hispanic 2,133 Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative According to data gathered in the Consolidated Plan, Meridian residents that are of Hispanic descent make up 8 percent of the total population, up from 4 percent in 2000. Eighty-six percent of residents identify as non-Hispanic White, 2 percent are Asian, 1 percent are Native American and 1 percent are African American. The demographics of those assisted with CDBG funds are similar to Meridian’s overall demographic makeup. Data from the Consolidated Plan also shows that only 1 percent of Meridian households had no one over the age of 14 who spoke English very well. Residents living in such households are called “Limited English Proficiency” populations, or LEP. Meridian’s LEP proportion was slightly less than that of the county overall (1.7%) and lower than the State of Idaho (2%). Pursuant to the city’s Language Assistance Plan (LAP), all reports and communications will be made available in formats accessible to persons with disabilities and in languages other than English upon request. For those who feel they have been discriminated against based on race or ethnicity, Meridian has a Fair Housing Ordinance which outlines Meridian's response to discrimination. The Ordinance also describes how the City will promote and publicize the Federal Fair Housing Law: “With available resources, the City will assist all persons who feel they have been discriminated against because of race, color, religion, sex, national origin, disability, or familial status to seek equity under Federal and State laws by filing a complaint with the U.S. Department of Housing and Urban Development, Office of Fair Housing and Equal Opportunity, Compliance Division.” Meridian City Council Meeting Agenda December 18, 2018 – Page 352 of 702 CAPER 10 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year CDBG CDBG 783,320 510,692 HOME HOME HOPWA HOPWA ESG ESG Other Other Table 3 - Resources Made Available Narrative The PY16 Streetlights project (IDIS Activity #82) was completed under the contracted amount during PY17, so the remaining $29K will be reallocated during PY18. All other funds have been allocated. Payment for the PY15 Picnic Shelter (IDIS Activity #74) will not be complete until PY18. The work was completed in PY17, but the City of Meridian is working with the contractor to meet Davis-Bacon prevailing wages. Identify the geographic distribution and location of investments Target Area Planned Percentage of Allocation Actual Percentage of Allocation Narrative Description Table 4 – Identify the geographic distribution and location of investments Narrative The projects worked on during PY17 were largely confined to the LMI area. However, due to the nature of the homebuyer assistance and emergency rental assistance programs, the homes occupied were spread throughout the city based on price and fair housing choice. Meridian City Council Meeting Agenda December 18, 2018 – Page 353 of 702 CAPER 11 OMB Control No: 2506-0117 (exp. 06/30/2018) Leveraging Explain how federal funds leveraged additional resources (private, state and l ocal funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. The City of Meridian receives CDBG funds directly through its annual entitlement; this is the only HUD funding that the City directs toward projects. Non -profit organizations often utilize other federal, state, local and private grant funds. Public Housing programs including Family Self-Sufficiency, Section 8, and Public Housing Comprehensive Grants provide additional funding. For example, ACHA has historically leveraged CDBG funds from Meridian with CDBG funds from other communities and HUD funding from their Family Self Sufficiency a nd Housing Choice Voucher Programs. NeighborWorks Boise also receives over $500,000 of annual funding from NeighborWorks America which is leveraged with Meridian’s CDBG funding allocation. Meridian Food Bank receives almost $100,000 of private donations and other grants on an annual basis to couple with their CDBG allocations. The Boys & Girls Clubs of Ada County receive funding from the USDA through the Department of Education and leverage those funds with the CDBG funding received from Meridian to help support their programs and projects. Jesse Tree partners with local banks, foundations, and or institutions and cities to help fund their rental assistance and other programs. The Meridian CDBG dollars would allow them to expand their support services to more clients in Meridian. The Meridian Development Corporation (MDC) is a local public agency that does not anticipate leveraging other funds with CDBG funds to complete the sidewalk project. City-owned property was not used for any of the projects during this program year. Meridian City Council Meeting Agenda December 18, 2018 – Page 354 of 702 CAPER 12 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low -income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of Homeless households to be provided affordable housing units 0 0 Number of Non-Homeless households to be provided affordable housing units 11 5 Number of Special-Needs households to be provided affordable housing units 0 0 Total 11 5 Table 5 – Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 0 0 Number of households supported through Rehab of Existing Units 0 0 Number of households supported through Acquisition of Existing Units 0 0 Total 0 0 Table 6 – Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The PY17 Action Plan set a goal of assisting eleven (11) low-moderate income (LMI) households to achieve homeownership, but Meridian was only able to identify and assist five (5) households. Meridian continues to have a vast need for grant funds to bridge the gap of affordability for low income households. Unfortunately, the soaring housing market has made it increasingly difficult to utilize funds to help families who are at 80% or below Area Median Income. Meridian is the third most expensive place to buy a house in Ada County. The median cost of a single-family residence in Meridian is approximately $302,893, a 12.9% percent increase from a year ago. These prices make it extremely difficult for low income households to locate affordable homes. Many of our qualified buyers have faced bidding wars over the few affordable units that come onto the market. The applicants continue to search for affordable housing. Discuss how these outcomes will impact future annual action plans. Meridian City Council Meeting Agenda December 18, 2018 – Page 355 of 702 CAPER 13 OMB Control No: 2506-0117 (exp. 06/30/2018) The City of Meridian has extended the contracts for ACHA and NeighborWorks Boise through December 31, 2018 in an effort to meet the goals of the PY17 funding. Both organizations continue to provide outreach and marketing materials to Lender Partners and Realtors. Additionally, ACHA’s actively promotes their program at the monthly Finally Homebuyer Seminars, and mail monthly flyers to current participants in our Section 8 program. The Homeownership Coordinator is currently working with Family Self-Sufficiency participants to obtain loan approval. Several have obtained loan approval but the loan approval hasn’t been large enough to qualify for a mortgage. Participants continue to work with the Homeownership Coordinator hoping the market will soften so they may get their chance to purchase a home in the City of Meridian. ACHA has considered increasing the dollar amount of the CDBG grant provided to each household in order to help bridge the gap of affordability, and to expend the grant funds. The City will evaluate the outcomes at the end of the calendar year to determine if an adjustment will need to be made to the PY18 Action Plan to more effectively implement strategies and goals. Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served CDBG Actual HOME Actual Extremely Low-income 0 0 Low-income 0 0 Moderate-income 5 0 Total 5 0 Table 7 – Number of Households Served Narrative Information During PY17, the City of Meridian provided funding for five (5) households to achieve affordable housing through homebuyer assistance programs offered by ACHA and NeighborWorks Boise. These programs utilized the funding to subsidize mortage principal amounts, assist with closing costs, and provide up to 50% of the required downpayment. ACHA and NeighborWorks Boise offer participants housing counseling and work with homebuyers to find housing that meets the Section 215 definition of affordable housing. All of the homebuyers assisted were moderate income households. Extremely Low- and Low-income households have struggled to qualify for home loans due to high cost of housing in Meridian. ACHA and NeighborWorks Boise continue to work with eligible households to locate and be approved for affordable housing in Meridian. It is also difficult to obtain affordable rentals in Meridian. During the Consolidated Planning process, the City of Meridian prioritized assistance for very low income renters and/or persons at-risk of losing shelter or housing. This is often a household that pays more than half of their income for rent and lives in substandard housing. To address this, Meridian collaborated with the Jesse Tree to offer emergency Meridian City Council Meeting Agenda December 18, 2018 – Page 356 of 702 CAPER 14 OMB Control No: 2506-0117 (exp. 06/30/2018) rental assistance for those facing eviction in the Meridian area. To further assist those with the highest need, Meridian provided funding for food stability through the Meridian Foodbank. Meridian City Council Meeting Agenda December 18, 2018 – Page 357 of 702 CAPER 15 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City of Meridian has been an active member of the Ada County Continuum of Care (CofC) for several years. City representatives have been particularly involved in the CofC’s Fair Housing and Performance Measurement workgroups with the hopes of better understanding the needs that Meridian’s homeless face and how to better serve them. The City of Meridian strives to connect local community providers and organizations interested in involvement with Meridian’s homeless population with the CofC. City representatives are frequently involved in public discussions, presentations, and meetings with citizens, other governmental officials, and local service providers suchas the West Ada County School District, Jesse Tree, and CATCH to provide support, understanding, and outreach to the homeless in Meridian. In addition, the Meridian Police Department assists unhoused Meridian residents with rides to emergency housing shelters as needed. Addressing the emergency shelter and transitional housing needs of homeless persons The City of Meridian is in regular contact with case management and support service organizations such as CATCH and Jesse Tree to assess and address the emergency and transitional housing needs of homeless persons in Meridian. In PY17, Jesse Tree was funded through Meridian’s CDBG program to help provide emergency rental assistance to Meridian residents at risk of losing housing. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies t hat address housing, health, social services, employment, education, or youth needs Meridian’s CDBG program provides funding to Jesse Tree to provide emergency rental assistance for low- and moderate- income (LMI) residents who are at risk of becoming homeless. Meridian partners with other organizations such as the Meridian Foodbank to assess needs and provide services for those at risk of becoming homeless. Statewide, Idaho utilizes the SSI/SSDI Outreach, Access and Recovery (SOAR) model. SOAR is an approach that helps increase access to mainstream benefits for people who are currently experiencing or at risk of experiencing homelessness. Those returning from institutions such as jails, prisons, or hospitals have a higher prevalence than the general population of becoming homeless upon discharge. Idaho has divided the state into three (3) Hub’s that address the needs of their local community. The SOAR Hub Leads participate in a quarterly call to address the statewide needs and coordinate efforts. The North Hub Lead and the Southeast Hub Leads are discharge planners for each of Idaho’s state- Meridian City Council Meeting Agenda December 18, 2018 – Page 358 of 702 CAPER 16 OMB Control No: 2506-0117 (exp. 06/30/2018) funded psychiatric hospitals and the Southwest Hub Lead is employed at the local Community Action Partnership. This group regularly problem solves ways to coordinate services for those who are coming from institutional facilities in an effort to reduce the likelihood of homelessness. SOAR is coordinated with the Idaho Health and Welfare, Division of Behavioral Health Central Office, Regional Offices, and state-funded psychiatric hospitals. The CofC includes representation from health care facilities, mental health facilities, and correction facilities, as well as private providers that address housing, health, social services, employment, education, and youth needs. The group works to find collaborative approaches to help low-income individuals and families avoid becoming homeless after being discharged from publicly funded institutions and systems of care. Our Path Home is the recipient of the CofC coordinated-entry funding that provides a streamlined access point for those experiencing a housing crisis. Our Path Home partners with many organizations, such as homeless shelters, school districts, behavioral health (mental health and substance use disorder) providers, Idaho Health and Welfare, Idaho Department of Labor, and Federally Qualified Health Centers (FQHC). Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again Through the City’s CDBG program, Meridian funded NeighborWorks Boise and Ada County Housing Authority (ACHA) to provide down payment and closing cost assistance to LMI residents, which assisted participants in purchasing housing units. Meridian funded Jesse Tree to provide rental and case management services to prevent and resolve needs for homeless and near-homeless families and individuals in Meridian. The City's funding relationships with NeighborWorks Boise, ACHA, and Jesse Tree are aimed to develop activities through the CDBG program to facilitate access for homeless individuals and families to affordable housing unit while also preventing individuals and families from becoming homeless. Meridian’s collaboration with the CofC and the SSI/SSDI Outreach, Access, and Recovery (SOAR) Steering Committee explores and addresses the needs of Meridian’s homeless population. The City partners with local committees, organizations, and networks in evaluating, understanding, and addressing the many needs of Meridian’s homeless population. Partners include the Meridian Police Department, Women’s and Children’s Alliance, Jesse Tree, Boys & Girls Club, West Ada County School District, City of Boise, Charitable Assistance to Community’s Homeless (CATCH), CofC, Meridian Food Bank, SOAR Steering Committee, ACHA, NeighborWorks Boise, and many others. These partnerships bring a collaborative appraoch to addressing current and preventing future homelessness in Meridian, as well as assist local service providers help those experiencing homelessness to make the transition to permanent housing and independent living and shorten the period of time that individuals and families experience homelessness. Specifically, the City's participation in the regional Performance Management and Coordinated Entry workgroups indicate the City's efforts and actions to define and meet these specific targets. Meridian City Council Meeting Agenda December 18, 2018 – Page 359 of 702 CAPER 17 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The City does not directly provide public housing, but it continues to support Ada County Housing Authority (ACHA) and other providers in improving public housing. Landlords are willing to accept Section 8 and Shelter Plus Care vouchers, but finding units in small complexes such as those located in Meridian is a challenge. Voucher holders generally have the most success with large apartment complexes, most of which are located in Boise. Nearly 90 percent of units in Meridian are single family detached homes. The City is actively engaged with community partners such as ACHA and the CofC to address the public housing needs in Meridian. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership Public housing residents have access to case management services, allowing them to become more involved in management and participate in homeownership through ACHA's programs. One such program available to ACHA participants is Family Self-Sufficiency (FSS). This program assists individuals and families to obtain employment and improve their financial stability. ACHA works with social service agencies, non-profits, schools, businesses, and other community partners to develop comprehensive strategies that help participants learn the skills and gain the experience to enable them to obtain suitable employment. Participants in the FSS program receive an escrow account that is established by the Housing Authority for each participating individual or family. When the participant’s portion of his/her rent is increased due to an increase in earned income, the escrow account is credited during the term of the FSS contract. If the participant completes the contract within a five-year period by being suitably employed and is no longer receiving welfare assistance, the amount in the escrow account is paid to the successful graduate. Actions taken to provide assistance to troubled PHAs ACHA is a high performing Public Housing Authority; no assistance is provided at this time. CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) During the AI, the City utilized the “Review of Public Policies and Practices (Zoning and Planning Codes)” form circulated by the Los Angeles fair housing office of HUD to evaluate potential concerns within the City’s zoning code. The research did not reveal any negative effects of public policies that serve as barriers to affordable housing. This includes land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting returns on residential investment. Meridian will continue to evaluate the policies and ameliorate as necessary. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) Meridian City Council Meeting Agenda December 18, 2018 – Page 360 of 702 CAPER 18 OMB Control No: 2506-0117 (exp. 06/30/2018) The primary obstacles to fully addressing residents’ needs are: 1) Limited supply of affordable units; and 2) Limited funding. The City has allocated funding to address needs within the limitations of funding. Additionally, the City is engaged in multiple regional dialogues with neighboring communities and service providers to identify and address underserved needs, maintain affordable housing, and reduce the number of families living in poverty. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The City of Meridian website provides information regarding lead-based paint hazards as well as links to HUD resources. Additionally, Meridian continues to address lead based paint hazards through mitigation as part of redevelopment efforts in older parts of Meridian. Meridian maintains communication with EPA approved and certified lead abatement contractor’s as well as lead testing facilities to complete lead clearance exams if required. Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The City focuses primarily on job creation and availability of educational opportunities to reduce the number of persons living below the poverty level. For example, the City, through its Economic Development Administrator, works to recruit new employers and encourage business expansion within Meridian. Meridian's CDBG program funds activities that provide emergency assistance to families who are at risk of homelessness, food stability to those in need, financial assistance to homebuyers, among other activities. The City's local strategic plan intends to address poverty-based issues through the expansion of public services, focus on economic development, and expansion of quality employment opportunities for the jurisdiction’s LMI population. Meridian’s goal is to provide residents with access to services that will help stabilize their basic needs so they can focus on improving their lives instead of all of their focus being survival. Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City continuously seeks to enhance coordination and overcome gaps in institutional structure. Participation in the Continuum of Care, attendance at Idaho Housing and Finance Association (IHFA) and other stake-holder related events, and participation in regional coalitions and associations work toward the end-goal of enhancing coordination. Plans are being developed to enhance educational and advocacy opportunities for service providers in the area regarding public and political cultures and systems in place in the region. To address the internal structure, HUD is providing technical assistance to formalize standard operating procedures and guiding documents to monitor the program, track financials, ensure compliance, and address program requirements in a timely manner. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) There are few capacity issues related to coordination between public and private organizations in Meridian and the surrounding area. However, the City's partnership and funding relationship with local Meridian City Council Meeting Agenda December 18, 2018 – Page 361 of 702 CAPER 19 OMB Control No: 2506-0117 (exp. 06/30/2018) housing services organizations including NeighborWorks Boise, Jesse Tree, and Ada County Housing Authority will continue to expand in the upcoming program year. Coordination with other organizations like CATCH, Boise Rescue Mission, Interfaith Sanctuary, and all members associated with the local Continuum of Care, including private housing developers, will continue to be built upon to improve networks, coordination, and problem solving in the jurisdiction. Meridian's participation in the local CofC, housing and homelessness roundtables, and other regional coordination efforts contributes to the City's action plan for enhancing collaboration between public and private housing and social service agencies. Identify actions taken to overcome the effects of any impediments identified i n the jurisdictions analysis of impediments to fair housing choice. 91.520(a) During the 2017-2021 Consolidated Planning period, the City of Meridian identified the following impediments to housing choice and access to opportunity:  Inaccessible infrastructure – Several sidewalks in Meridian were identified as needing improvement. During PY17, the City worked with the Meridian Development Corporation (MDC) to develop a plan that will improve five (5) segments of sidewalks in a neighborhood with aging infrastructure that is occupied by seniors and low income residents. The construction is anticipated to begin in PY18.  Lack of affordable housing – Support preservation of housing occupied by low income homeowners and stabilization of affordable rental housing by assisting low income renter households and supporting the creation of affordable housing. Meridian will continue to use block grant funds to provide social services for low income and special needs residents (e.g., provision of food staples, emergency repairs, and emergency rental assistance). During PY17, CDBG funds provided four (4) households with emergency rental assistance, five (5) households with homeownership assistance and 2,735 households with food assistance.  Lack of public transportation – Work regionally to improve transportation options. Meridian collaborated with the Meridian Transportation Commission, the Ada County Highway District Capital Improvement Citizen Advisory Committee (ACHD CICAC), the Community Planning Association of Southwest Idaho Regional Technical Advisory Committee (COMPASS RTAC) to discuss the regional gaps in transportation options.  Lack of accessible housing – Increase education and understanding of fair housing laws by landlords, builders, and residents. Meridian has collaborated with the Boise, Caldwell, and Nampa CDBG administrators to develop a Fair Housing campaign which is scheduled to launch during PY18. CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements Program monitoring takes place as a desk-side process with each draw. The activities submitted must comply with the stated requirements in the subrecipient agreements and provide requisite data (e.g. demographic data, payroll, etc.) for inspection prior to reimbursement. On-site monitoring occurs at Meridian City Council Meeting Agenda December 18, 2018 – Page 362 of 702 CAPER 20 OMB Control No: 2506-0117 (exp. 06/30/2018) least annually to ensure subrecipients are meeting both the requirements and the intent of the CDBG program. The City conducted onsite monitoring of ACHA, NeighborWorks Boise, Meridian Foodbank, and Boys & Girls Club for PY17 activities. It is anticipated that the City of Meridian CDBG Administrator will receive technical assistance during PY18 to improve the standard operating procedures and documents to guide the program, track financials, ensure compliance, and address program requirements in a timely manner. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. A public notice of the CAPER availability and the date, time and location of the public hearing was published in the Meridian Press Tribune, previously known as the Valley Times, and the Idaho Statesman, and by posting the notice on the City’s website two weeks in advance of the public hearing. After the notice was published, citizens had a period 15 days to comment on the CAPER. A public hearing on the CAPER was held at City Hall on December 18, 2018 at the conclusion of the comment period. The City considered all comments and/or views of citizens received in writing. A summary of these comments or views can be found in Attachment 1. City Council reviewed the CAPER and the summaries regarding the incorporation of citizen comments or views provided, and voted on a resolution to adopt the final PY17 CAPER. City Hall is a fully accessible building. Those with disabilities were encouraged to contact the City Clerk to make reasonable accommodations. Additionally, pursuant to the City’s Language Assistance Plan (LAP), all reports and communications will be made available in formats accessible to persons with disabilities and in languages other than English upon request. All documents related to the City’s CDBG program can be found at: https://meridiancity.org/cdbg. CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. No changes. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. Meridian City Council Meeting Agenda December 18, 2018 – Page 363 of 702 CAPER 21 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. No changes. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. Meridian City Council Meeting Agenda December 18, 2018 – Page 364 of 702 CAPER 22 OMB Control No: 2506-0117 (exp. 06/30/2018) Attachment 1: Public Comment Meridian City Council Meeting Agenda December 18, 2018 – Page 365 of 702 CAPER 23 OMB Control No: 2506-0117 (exp. 06/30/2018) Proof of Publication – Idaho Statesman Meridian City Council Meeting Agenda December 18, 2018 – Page 366 of 702 CAPER 24 OMB Control No: 2506-0117 (exp. 06/30/2018) Proof of Publication – Meridian Press-Tribune Meridian City Council Meeting Agenda December 18, 2018 – Page 367 of 702 CAPER 25 OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER Public Comments Date Method of Submission Contributor Comment City Response 12/3/18 Email Jillian Patterson, ACHA Additional narrative to be included in report: What were the barriers to fully expending the PY17 CDBG funds by September 30, 2018? Meridian continues to have a vast need for grant funds to bridge the gap of affordability for low income households. Unfortunately, the soaring housing market has made it increasingly difficult to utilize funds to help families who are at 80% or below Area Median Income. Meridian is the third most expensive place to buy a house in Ada County. The median cost of a single-family residence in Meridian is approximately $302,893, a 12.9% percent increase from a year ago. These prices make it extremely difficult for low income households to locate affordable homes. Many of our qualified buyers have faced bidding wars over the few affordable units that come onto the market. What is the plan moving forward to ensure the remaining PY17 funds will be spent by December 31, 2018? The Homeownership Coordinator continues to market the homeownership program, not just internally, but with many mortgage loan officers and real estate agents. We actively promote our program at the monthly Finally Homebuyer Seminars, and mail monthly flyers to current participants in our Section 8 program. The Homeownership Coordinator is currently working with Family Self- Sufficiency participants to obtain loan approval. Several have obtained loan approval but the loan approval hasn’t been large enough to qualify for a mortgage. Participants continue to work with The narrative has been updated to include these changes. Meridian City Council Meeting Agenda December 18, 2018 – Page 368 of 702 CAPER 26 OMB Control No: 2506-0117 (exp. 06/30/2018) our Homeownership Coordinator hoping the market will soften so they may get their chance to purchase a home in the City of Meridian. ACHA has considered increasing the dollar amount of the CDBG grant provided to each household in order to help bridge the gap of affordability, and to expend the grant funds. We are open to any suggestions staff has so we can make this a successful program. 12/4/18 City Council Meeting Councilman Luke Cavener One scholarship for the Boys & Girls Club shows that the family was not low- or moderate-income (LMI). Will we need to do anything to correct this? Will this payment put the City at risk? The Boys & Girls Club is classified as a Limited Clientele Activity, where at least 51% of the clients served must be LMI. During PY15 95.5% of families receiving Boys & Girls Club scholarships met the LMI criteria. 12/4/18 City Council Meeting Councilman Luke Cavener Affordable housing is an issue in Meridian. What is the plan moving forward? Will we change the amount available for homeowners assistance programs? Will there be changes to the way we define affordable housing in Meridian? The providers offering Homeowners Assistance have some discretion in the amount they are able to provide to each household. For instance, the PY17 ACHA sub-recipient agreement states that ACHA must assist at least four (4) households using the total funding available. ACHA would have the flexibility to provide more or less assistance based on the homebuyers need. One goal in the 2017-2021 Consolidated Plan is to develop an Affordable Housing Plan to formally recognize the current affordable housing issues as well as identify ways to improve access to affordable housing. The CDBG Program will be collaborating with stakeholders and neighboring communities during PY18 to develop the Affordable Housing Plan and address these concerns. Meridian City Council Meeting Agenda December 18, 2018 – Page 369 of 702 CAPER 27 OMB Control No: 2506-0117 (exp. 06/30/2018) Attachment 2: IDIS PR03 Activity Summary Report Meridian City Council Meeting Agenda December 18, 2018 – Page 370 of 702 CAPER 28 OMB Control No: 2506-0117 (exp. 06/30/2018) IDIS PR 03 Activity Summary Report Meridian City Council Meeting Agenda December 18, 2018 – Page 371 of 702 CAPER 29 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 372 of 702 CAPER 30 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 373 of 702 CAPER 31 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 374 of 702 CAPER 32 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 375 of 702 CAPER 33 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 376 of 702 CAPER 34 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 377 of 702 CAPER 35 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 378 of 702 CAPER 36 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 379 of 702 CAPER 37 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 380 of 702 CAPER 38 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 381 of 702 CAPER 39 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 382 of 702 CAPER 40 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 383 of 702 CAPER 41 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 384 of 702 CAPER 42 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 385 of 702 CAPER 43 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 386 of 702 CAPER 44 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 387 of 702 CAPER 45 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 388 of 702 CAPER 46 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 389 of 702 CAPER 47 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 390 of 702 CAPER 48 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 391 of 702 CAPER 49 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 392 of 702 CAPER 50 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 393 of 702 CAPER 51 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 394 of 702 CAPER 52 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 395 of 702 CAPER 53 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 396 of 702 CAPER 54 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 397 of 702 CAPER 55 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 398 of 702 CAPER 56 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 399 of 702 CAPER 57 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 400 of 702 CAPER 58 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 401 of 702 CAPER 59 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 402 of 702 CAPER 60 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 403 of 702 CAPER 61 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 404 of 702 CAPER 62 OMB Control No: 2506-0117 (exp. 06/30/2018) Attachment 3: PR26 Financial Summary Report Meridian City Council Meeting Agenda December 18, 2018 – Page 405 of 702 CAPER 63 OMB Control No: 2506-0117 (exp. 06/30/2018) IDIS PR 26 Financial Summary Report Meridian City Council Meeting Agenda December 18, 2018 – Page 406 of 702 CAPER 64 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 407 of 702 CAPER 65 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 408 of 702 CAPER 66 OMB Control No: 2506-0117 (exp. 06/30/2018) Attachment 4: PR26 Activity Summary Meridian City Council Meeting Agenda December 18, 2018 – Page 409 of 702 CAPER 67 OMB Control No: 2506-0117 (exp. 06/30/2018) IDIS PR26 Activity Summary Meridian City Council Meeting Agenda December 18, 2018 – Page 410 of 702 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 9 B Project File Number: Item Title: Resolution No. 18-2122 Meeting Notes: A Resolution Approving Submission and Adoption of the Community Development Block Grant Consolidated Annual Performance and Evaluation Report for Program Year 2017 To the United States Department of Housing and Urban Development; Authorizing the Mayor and City Clerk to Execute and Attest the same on behalf of The City of Meridian; and providing and effective date. H1 APPROVEO I TEM SHEET C ouncil Agenda I tem - 9.B . Presenter: Estimated Time f or P resentation: Title of I tem - Resolution No. 18-2122: A Resolution Approving Submission And Adoption Of T he C ommunity D evelopment Block Grant C onsolidated Annual P erformance And Evaluation Report F or Progr am Year 2017 To T he United S tates D epartment Of Housing And Urban Development; Authorizing T he M ayor And C ity Clerk To E xecute And Attest T he Same On Behalf Of T he City Of M eridian; And P roviding An E ffective D ate C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Resolution Resolution 12/12/2018 Updated draft of C A P E R E xhibit 12/13/2018 S ubmission C over L etter Cover Memo 12/13/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.B aird, Ted Approved 12/13/2018 - 6:13 P M Clerk.Fields, J enny Approved 12/14/2018 - 1:43 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 411 of 702 (EIDIIAN__,-_��� IAi. December 18, 2018 Murrianna Thomson Representative, Community Planning and Development Oregon State HUD Office Edith Green -Wendell Wyatt Federal Building 1220 SW 3rd Avenue, Suite 400 Portland, OR 97204-2825 Dear Ms. Thomson: Mayor Tammy de Weerd City Council Members: Joe Borton Genesis Milam Ty Palmer Luke Cavener Treg Bernt Anne Little Roberts Enclosed please find the City of Meridian's Program Year 2017 Community Development Block Grant Consolidated Annual Performance and Evaluation Report. The CAPER was approved for submission by the Meridian City Council at the December 18, 2018 City Council meeting. Please contact the City if you have any questions, or if further clarification is needed. All questions can be directed to ccampbellgmeridiancity.org or by phone at 208-489-0575. Thank you and your staff for all of the assistance and support over the past year. I look forward to continue working with Portland staff in the upcoming program year. Sincere -- Mayor T y de Weerd Mayor of Meridian, Idaho Planning Department . 33 E. Broadway Avenue Meridian, ID 83642 Phone 208-884-5533 Fax 208-888-6854 www.meridiancity.org CITY OF MERIDIAN RESOLUTION NO. 18-2122 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER A RESOLUTION APPROVING SUBMISSION AND ADOPTION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT FOR PROGRAM YEAR 2017 TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST THE SAME ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, it is necessary that an annual report reviewing the consolidated performance and evaluation of the City's Community Development Block Grant ("CDBG") program be submitted to the United States Department of Housing and Urban Development ("HUD") in order to receive and maintain Community Development Block Grant ("CDBG") funding for the Program Years 2018; and WHEREAS, the City held a public hearing on the Consolidated Annual Performance and Evaluation Report ("CAPER") for Program Year 2017 ("PY17") on December 18, 2018, and held a public comment period on the draft application materials from December 3, 2018 to December 18,2018; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the PY17 CAPER, as attached hereto, be, and the same hereby is, adopted as to both form and content. Section 2. That the Mayor and the City Clerk be, and they hereby are, authorized to respectively execute and attend the certifying documents for the PY17 CAPER. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of City of Meridian, Idaho this g day of l�ee2�rn bP� , 2018. APPROVED by the Mayor of the City of Meridian, Idaho, this g day of 2018. AP ED: ED AUGUS ATTEST: T O _�- y:of Lj 1 Mayor Taiv Irk de Weerd �E(1'IDIAN*-- C. Coles, Ci Clerk IDAHO SEAL RESOLUTION ADOPTING CDBG DOCUMENTS —Page 1 OF I 2017 Consolidated Annual Performance and Evaluation Report (CAPER) Community Development Block Grant Program City of Meridian, Idaho Prepared by Crystal Campbell, Community Development Program Coordinator City of Meridian (208) 489-0575 ccampbell@meridiancity.org Meridian City Council Meeting Agenda December 18, 2018 – Page 413 of 702 CAPER 2 OMB Control No: 2506-0117 (exp. 06/30/2018) Table of Contents Table of Contents .......................................................................................................................................... 2 Introduction .................................................................................................................................................. 3 CR-05 - Goals and Outcomes ........................................................................................................................ 4 CR-10 - Racial and Ethnic Composition of Families Assisted ........................................................................ 9 CR-15 - Resources and Investments 91.520(a) ........................................................................................... 10 CR-20 - Affordable Housing 91.520(b) ........................................................................................................ 12 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) .................................... 15 CR-30 - Public Housing 91.220(h); 91.320(j) ............................................................................................... 17 CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) ........................................................................................ 17 CR-40 - Monitoring 91.220 and 91.230 ....................................................................................................... 19 CR-45 - CDBG 91.520(c) .............................................................................................................................. 21 Attachment 1: Public Comment .................................................................................................................. 22 Attachment 2: IDIS PR03 Activity Summary Report .................................................................................... 27 Attachment 3: PR26 Financial Summary Report ......................................................................................... 62 Attachment 4: PR26 Activity Summary ....................................................................................................... 66 Meridian City Council Meeting Agenda December 18, 2018 – Page 414 of 702 CAPER 3 OMB Control No: 2506-0117 (exp. 06/30/2018) Introduction The City of Meridian is a recipient of federal Community Development Block Grant (CDBG) funds. The U.S. Department of Housing and Urban Development (HUD) provides these funds to the City on a formula basis. As a recipient of these funds, the City is required to prepare a Consolidated Plan, also known as a five-year strategic plan. The plan identifies the housing and community needs of the City, organizes these needs based on priority, identifies resources that address the community’s needs, and establishes annual goals and objectives to meet those needs. The Consolidated Plan is further broken down into annual action plans, which the City prepares and submits to HUD each year. The annual action plan spells out specifically how the City will address the goals and objectives in the Consolidated Plan during that program year. At the end of each program year, the City provides a summary of expenditures and related accomplishments to the public and HUD. This annual assessment is called the Consolidated Annual Performance and Evaluation Report (CAPER). While this report addresses goals achieved by expending funds for the CDBG program, it is important to note that the success of the program is largely dependent on the efforts and resources of other private and public agencies and organizations as well as HUD. CAPER requirements are outlined in 24 CFR § 91.520. The report provides a review and evaluation of the City’s performance during the 2017 Program Year (PY17) and the five-year timeframe of the 2017-2021 Consolidated Plan. The subject program year began October 1, 2017 and ended September 30, 2018. This document includes reports generated by HUD’s Integrated Disbursement and Information System (IDIS). These IDIS reports summarize the City’s accomplishments for PY17. IDIS generated tables and reports are included in the narrative and attachment sections to provide an update on the City’s progress in achieving the goals and objectives identified in the Consolidated Plan. Meridian City Council Meeting Agenda December 18, 2018 – Page 415 of 702 CAPER 4 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) The Consolidated Annual Performance and Evaluation Report (CAPER) reflects the activities and expenditures for the City of Meridian’s Community Development Block Grant (CDBG) during Program Year 2017 (PY17), which covered October 1, 2017 through September 30, 2018. The CAPER outlines the progress made toward accomplishing goals identified in the PY17 Action Plan. The priorities identified in the annual Action Plan are derived from the overarching goals of the 2017-2021 Strategic Plan/Consolidated Plan, which are as follows:  Improve accessibility options for people who have disabilities;  Enhance homeownership opportunities;  Provide social services;  Stabilize the rental gap; and  Administration and fair housing activities. During the PY17 the City of Meridian accomplished the activities detailed below.  Provided food stability to 2,735 households through the Meridian Foodbank’s Hunger Relief program.  Assisted 25 low-to-moderate income children gain access to Boys & Girls Club’s programs.  Helped prevent homelessness for four (4) families through Jesse Tree’s program that provides emergency rental assistance for those facing eviction.  Assisted five (5) families to obtain an affordable home in Meridian through NeighborWorks Boise and Ada County Housing Authorities’ homebuyer’s assistance programs.  Began process to install new sidewalks that will improve safety and accessibility for 995 households. Sidewalk design was completed during PY17 and construction will be completed in the upcoming program year(s).  Installed thirty (30) streetlights to improve visibility and safety for residents and community- members in areas that were recently designated as neighborhood bike routes.  Installed a covered picnic area and refurbished the turf on the sports field adjacent to the Fitness Path, near Meridian Elementary, for community use in the downtown area.  Collaborated with the Cities of Caldwell, Nampa, and Boise to educate the community on fair housing issues. Meridian City Council Meeting Agenda December 18, 2018 – Page 416 of 702 CAPER 5 OMB Control No: 2506-0117 (exp. 06/30/2018) Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Goal Category Source / Amount Indicator Unit of Measure Expected – Strategic Plan Actual – Strategic Plan Percent Complete Expected – Program Year Actual – Program Year Percent Complete Administration and Fair Housing Activities Admin CDBG: $ Other Other 1 1 100.00% 1 1 100.00% Enhance Homeownership Opportunities Affordable Housing CDBG: $ Direct Financial Assistance to Homebuyers Households Assisted 11 5 45.45% 11 5 45.45% Improve Accessibility Non- Homeless Special Needs CDBG: $ Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Persons Assisted 220 0 0.00% Improve Accessibility Non- Homeless Special Needs CDBG: $ Other Other 0 0 1 0 0.00% Provide Social Services Non- Homeless Special Needs Low income services CDBG: $ Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 2055 3993 194.31% 2055 3993 194.31% Meridian City Council Meeting Agenda December 18, 2018 – Page 417 of 702 CAPER 6 OMB Control No: 2506-0117 (exp. 06/30/2018) Provide Social Services Non- Homeless Special Needs Low income services CDBG: $ Public service activities for Low/Moderate Income Housing Benefit Households Assisted 0 0 0 0 Provide Social Services Non- Homeless Special Needs Low income services CDBG: $ Homeless Person Overnight Shelter Persons Assisted 0 0 0 0 Provide Social Services Non- Homeless Special Needs Low income services CDBG: $ Homelessness Prevention Persons Assisted 5 4 80.00% 5 4 80.00% Stabilize the Rental Gap Affordable Housing CDBG: $ Homelessness Prevention Persons Assisted Table 1 - Accomplishments – Program Year & Strategic Plan to Date Meridian City Council Meeting Agenda December 18, 2018 – Page 418 of 702 CAPER 7 OMB Control No: 2506-0117 (exp. 06/30/2018) Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. Meridian utilized stakeholder and resident input, and the review of fair housing barriers gathered during the 2017-2021 Consolidated Plan process, to determine the highest priority projects to be conducted during PY17. Needs addressed during Year 1 of the Consolidated Plan included improvement to accessibility for people with disabilities, enhancing homeownership opportunities, and provision of necessary social services. To improve accessibility for people with disabilities, Meridian utilized data from the resident survey conducted to inform the Consolidated Plan process to prioritize accessibility improvements, particularly to public infrastructure. Community access for persons with disabilities was identified as a barrier in reference to lack of/poor sidewalks and access to handicapped parking. Five segments of sidewalks in Census tract 103.21, Block Group 2, are planned to be repaired. There are 995 households living in this Block Group. About 20 percent of these households are comprised of senior females living alone. Another 35 percent are families with young children; half are households led by a single mother. Altogether, an estimated 1,990 people live in the block group with 1,095 below 100% MFI. During PY 2017, CDBG funds were used to design the new sidewalks in a way that will incorporate the needs of the community. The sidewalks will be constructed during the upcoming program year(s). To enhance homeownership opportunities, Meridian again utilized data from the resident survey conducted to inform the Consolidated Plan process, which found nearly 90 percent of renters expressed an interest in homeownership. Of this 90%, 40% would like to purchase a home, but did not have enough money for a down payment and 16% cited poor credit as an impediment to homeownership. In PY17, CDBG funds were used to provide down payment assistance to low-moderate income households purchasing a home in Meridian in an effort to address the largest gap for new homebuyers. To improve the provision of necessary social services, Meridian utilized the findings from the Consolidated Plan and Analysis of Impediments (AI) to identify the following supports:  A shortage of 1,077 rental units to serve Meridian households earning $25,000 or less (rent and utilities totaling $625 or less) was identified during the previous 2012 to 2016 Consolidated Plan. This gap increased in the past 5 years to 1,348 units and was largely due to additional households falling below the poverty line. CDBG funds were used to provide emergency rental assistance for those facing eviction in the Meridian area.  The AI showed that lower income children, particularly those living in Census tracts with a high density of residents with a national origin other than the United States, have lower access to proficient schools. CDBG funds were used to support Boys & Girls Club scholarships, which allowed admission to programs intended to reduce these barriers for identified youth.  The AI also showed a reduction in food security from previous years. Those lacking food security are more likely to suffer adverse effects to their overall health. A lack of food security in children can have devastating consequences to their regular development, affecting the child’s physical and mental health, academic achievement and future economic prosperity. CDBG funds were used to provide food security to low-income residents, especially children. During PY17 the City expended funds on the following projects that began in previous years, but were Meridian City Council Meeting Agenda December 18, 2018 – Page 419 of 702 CAPER 8 OMB Control No: 2506-0117 (exp. 06/30/2018) not completed until PY17:  Installation of streetlights to improve safety (PY16).  Installation of covered picnic area and refurbished sports field to promote a strong community (PY15). Note: The project was completed in PY17, but the City is working with the contractor to meet Davis-Bacon prevailing wages so the final payment will be made in PY18. Meridian City Council Meeting Agenda December 18, 2018 – Page 420 of 702 CAPER 9 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-10 - Racial and Ethnic Composition of Families Assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG White 3,629 Black or African American 87 Asian 129 American Indian or American Native 122 Native Hawaiian or Other Pacific Islander 35 Total 4,002 Hispanic 888 Not Hispanic 2,133 Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative According to data gathered in the Consolidated Plan, Meridian residents that are of Hispanic descent make up 8 percent of the total population, up from 4 percent in 2000. Eighty-six percent of residents identify as non-Hispanic White, 2 percent are Asian, 1 percent are Native American and 1 percent are African American. The demographics of those assisted with CDBG funds are similar to Meridian’s overall demographic makeup. Data from the Consolidated Plan also shows that only 1 percent of Meridian households had no one over the age of 14 who spoke English very well. Residents living in such households are called “Limited English Proficiency” populations, or LEP. Meridian’s LEP proportion was slightly less than that of the county overall (1.7%) and lower than the State of Idaho (2%). Pursuant to the city’s Language Assistance Plan (LAP), all reports and communications will be made available in formats accessible to persons with disabilities and in languages other than English upon request. For those who feel they have been discriminated against based on race or ethnicity, Meridian has a Fair Housing Ordinance which outlines Meridian's response to discrimination. The Ordinance also describes how the City will promote and publicize the Federal Fair Housing Law: “With available resources, the City will assist all persons who feel they have been discriminated against because of race, color, religion, sex, national origin, disability, or familial status to seek equity under Federal and State laws by filing a complaint with the U.S. Department of Housing and Urban Development, Office of Fair Housing and Equal Opportunity, Compliance Division.” Meridian City Council Meeting Agenda December 18, 2018 – Page 421 of 702 CAPER 10 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year CDBG CDBG 783,320 510,692 HOME HOME HOPWA HOPWA ESG ESG Other Other Table 3 - Resources Made Available Narrative The PY16 Streetlights project (IDIS Activity #82) was completed under the contracted amount during PY17, so the remaining $29K will be reallocated during PY18. All other funds have been allocated. Payment for the PY15 Picnic Shelter (IDIS Activity #74) will not be complete until PY18. The work was completed in PY17, but the City of Meridian is working with the contractor to meet Davis-Bacon prevailing wages. Identify the geographic distribution and location of investments Target Area Planned Percentage of Allocation Actual Percentage of Allocation Narrative Description Table 4 – Identify the geographic distribution and location of investments Narrative The projects worked on during PY17 were largely confined to the LMI area. However, due to the nature of the homebuyer assistance and emergency rental assistance programs, the homes occupied were spread throughout the city based on price and fair housing choice. Meridian City Council Meeting Agenda December 18, 2018 – Page 422 of 702 CAPER 11 OMB Control No: 2506-0117 (exp. 06/30/2018) Leveraging Explain how federal funds leveraged additional resources (private, state and l ocal funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. The City of Meridian receives CDBG funds directly through its annual entitlement; this is the only HUD funding that the City directs toward projects. Non -profit organizations often utilize other federal, state, local and private grant funds. Public Housing programs including Family Self-Sufficiency, Section 8, and Public Housing Comprehensive Grants provide additional funding. For example, ACHA has historically leveraged CDBG funds from Meridian with CDBG funds from other communities and HUD funding from their Family Self Sufficiency a nd Housing Choice Voucher Programs. NeighborWorks Boise also receives over $500,000 of annual funding from NeighborWorks America which is leveraged with Meridian’s CDBG funding allocation. Meridian Food Bank receives almost $100,000 of private donations and other grants on an annual basis to couple with their CDBG allocations. The Boys & Girls Clubs of Ada County receive funding from the USDA through the Department of Education and leverage those funds with the CDBG funding received from Meridian to help support their programs and projects. Jesse Tree partners with local banks, foundations, and or institutions and cities to help fund their rental assistance and other programs. The Meridian CDBG dollars would allow them to expand their support services to more clients in Meridian. The Meridian Development Corporation (MDC) is a local public agency that does not anticipate leveraging other funds with CDBG funds to complete the sidewalk project. City-owned property was not used for any of the projects during this program year. Meridian City Council Meeting Agenda December 18, 2018 – Page 423 of 702 CAPER 12 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low -income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of Homeless households to be provided affordable housing units 0 0 Number of Non-Homeless households to be provided affordable housing units 11 5 Number of Special-Needs households to be provided affordable housing units 0 0 Total 11 5 Table 5 – Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 0 0 Number of households supported through Rehab of Existing Units 0 0 Number of households supported through Acquisition of Existing Units 0 0 Total 0 0 Table 6 – Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The PY17 Action Plan set a goal of assisting eleven (11) low-moderate income (LMI) households to achieve homeownership, but Meridian was only able to identify and assist five (5) households. Meridian continues to have a vast need for grant funds to bridge the gap of affordability for low income households. Unfortunately, the soaring housing market has made it increasingly difficult to utilize funds to help families who are at 80% or below Area Median Income. Meridian is the third most expensive place to buy a house in Ada County. The median cost of a single-family residence in Meridian is approximately $302,893, a 12.9% percent increase from a year ago. These prices make it extremely difficult for low income households to locate affordable homes. Many of our qualified buyers have faced bidding wars over the few affordable units that come onto the market. The applicants continue to search for affordable housing. Discuss how these outcomes will impact future annual action plans. Meridian City Council Meeting Agenda December 18, 2018 – Page 424 of 702 CAPER 13 OMB Control No: 2506-0117 (exp. 06/30/2018) The City of Meridian has extended the contracts for ACHA and NeighborWorks Boise through December 31, 2018 in an effort to meet the goals of the PY17 funding. Both organizations continue to provide outreach and marketing materials to Lender Partners and Realtors. Additionally, ACHA’s actively promotes their program at the monthly Finally Homebuyer Seminars, and mail monthly flyers to current participants in our Section 8 program. The Homeownership Coordinator is currently working with Family Self-Sufficiency participants to obtain loan approval. Several have obtained loan approval but the loan approval hasn’t been large enough to qualify for a mortgage. Participants continue to work with the Homeownership Coordinator hoping the market will soften so they may get their chance to purchase a home in the City of Meridian. ACHA has considered increasing the dollar amount of the CDBG grant provided to each household in order to help bridge the gap of affordability, and to expend the grant funds. The City will evaluate the outcomes at the end of the calendar year to determine if an adjustment will need to be made to the PY18 Action Plan to more effectively implement strategies and goals. Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served CDBG Actual HOME Actual Extremely Low-income 0 0 Low-income 0 0 Moderate-income 5 0 Total 5 0 Table 7 – Number of Households Served Narrative Information During PY17, the City of Meridian provided funding for five (5) households to achieve affordable housing through homebuyer assistance programs offered by ACHA and NeighborWorks Boise. These programs utilized the funding to subsidize mortage principal amounts, assist with closing costs, and provide up to 50% of the required downpayment. ACHA and NeighborWorks Boise offer participants housing counseling and work with homebuyers to find housing that meets the Section 215 definition of affordable housing. All of the homebuyers assisted were moderate income households. Extremely Low- and Low-income households have struggled to qualify for home loans due to high cost of housing in Meridian. ACHA and NeighborWorks Boise continue to work with eligible households to locate and be approved for affordable housing in Meridian. It is also difficult to obtain affordable rentals in Meridian. During the Consolidated Planning process, the City of Meridian prioritized assistance for very low income renters and/or persons at-risk of losing shelter or housing. This is often a household that pays more than half of their income for rent and lives in substandard housing. To address this, Meridian collaborated with the Jesse Tree to offer emergency Meridian City Council Meeting Agenda December 18, 2018 – Page 425 of 702 CAPER 14 OMB Control No: 2506-0117 (exp. 06/30/2018) rental assistance for those facing eviction in the Meridian area. To further assist those with the highest need, Meridian provided funding for food stability through the Meridian Foodbank. Meridian City Council Meeting Agenda December 18, 2018 – Page 426 of 702 CAPER 15 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City of Meridian has been an active member of the Ada County Continuum of Care (CofC) for several years. City representatives have been particularly involved in the CofC’s Fair Housing and Performance Measurement workgroups with the hopes of better understanding the needs that Meridian’s homeless face and how to better serve them. The City of Meridian strives to connect local community providers and organizations interested in involvement with Meridian’s homeless population with the CofC. City representatives are frequently involved in public discussions, presentations, and meetings with citizens, other governmental officials, and local service providers suchas the West Ada County School District, Jesse Tree, and CATCH to provide support, understanding, and outreach to the homeless in Meridian. In addition, the Meridian Police Department assists unhoused Meridian residents with rides to emergency housing shelters as needed. Addressing the emergency shelter and transitional housing needs of homeless persons The City of Meridian is in regular contact with case management and support service organizations such as CATCH and Jesse Tree to assess and address the emergency and transitional housing needs of homeless persons in Meridian. In PY17, Jesse Tree was funded through Meridian’s CDBG program to help provide emergency rental assistance to Meridian residents at risk of losing housing. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies t hat address housing, health, social services, employment, education, or youth needs Meridian’s CDBG program provides funding to Jesse Tree to provide emergency rental assistance for low- and moderate- income (LMI) residents who are at risk of becoming homeless. Meridian partners with other organizations such as the Meridian Foodbank to assess needs and provide services for those at risk of becoming homeless. Statewide, Idaho utilizes the SSI/SSDI Outreach, Access and Recovery (SOAR) model. SOAR is an approach that helps increase access to mainstream benefits for people who are currently experiencing or at risk of experiencing homelessness. Those returning from institutions such as jails, prisons, or hospitals have a higher prevalence than the general population of becoming homeless upon discharge. Idaho has divided the state into three (3) Hub’s that address the needs of their local community. The SOAR Hub Leads participate in a quarterly call to address the statewide needs and coordinate efforts. The North Hub Lead and the Southeast Hub Leads are discharge planners for each of Idaho’s state- Meridian City Council Meeting Agenda December 18, 2018 – Page 427 of 702 CAPER 16 OMB Control No: 2506-0117 (exp. 06/30/2018) funded psychiatric hospitals and the Southwest Hub Lead is employed at the local Community Action Partnership. This group regularly problem solves ways to coordinate services for those who are coming from institutional facilities in an effort to reduce the likelihood of homelessness. SOAR is coordinated with the Idaho Health and Welfare, Division of Behavioral Health Central Office, Regional Offices, and state-funded psychiatric hospitals. The CofC includes representation from health care facilities, mental health facilities, and correction facilities, as well as private providers that address housing, health, social services, employment, education, and youth needs. The group works to find collaborative approaches to help low-income individuals and families avoid becoming homeless after being discharged from publicly funded institutions and systems of care. Our Path Home is the recipient of the CofC coordinated-entry funding that provides a streamlined access point for those experiencing a housing crisis. Our Path Home partners with many organizations, such as homeless shelters, school districts, behavioral health (mental health and substance use disorder) providers, Idaho Health and Welfare, Idaho Department of Labor, and Federally Qualified Health Centers (FQHC). Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again Through the City’s CDBG program, Meridian funded NeighborWorks Boise and Ada County Housing Authority (ACHA) to provide down payment and closing cost assistance to LMI residents, which assisted participants in purchasing housing units. Meridian funded Jesse Tree to provide rental and case management services to prevent and resolve needs for homeless and near-homeless families and individuals in Meridian. The City's funding relationships with NeighborWorks Boise, ACHA, and Jesse Tree are aimed to develop activities through the CDBG program to facilitate access for homeless individuals and families to affordable housing unit while also preventing individuals and families from becoming homeless. Meridian’s collaboration with the CofC and the SSI/SSDI Outreach, Access, and Recovery (SOAR) Steering Committee explores and addresses the needs of Meridian’s homeless population. The City partners with local committees, organizations, and networks in evaluating, understanding, and addressing the many needs of Meridian’s homeless population. Partners include the Meridian Police Department, Women’s and Children’s Alliance, Jesse Tree, Boys & Girls Club, West Ada County School District, City of Boise, Charitable Assistance to Community’s Homeless (CATCH), CofC, Meridian Food Bank, SOAR Steering Committee, ACHA, NeighborWorks Boise, and many others. These partnerships bring a collaborative appraoch to addressing current and preventing future homelessness in Meridian, as well as assist local service providers help those experiencing homelessness to make the transition to permanent housing and independent living and shorten the period of time that individuals and families experience homelessness. Specifically, the City's participation in the regional Performance Management and Coordinated Entry workgroups indicate the City's efforts and actions to define and meet these specific targets. Meridian City Council Meeting Agenda December 18, 2018 – Page 428 of 702 CAPER 17 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The City does not directly provide public housing, but it continues to support Ada County Housing Authority (ACHA) and other providers in improving public housing. Landlords are willing to accept Section 8 and Shelter Plus Care vouchers, but finding units in small complexes such as those located in Meridian is a challenge. Voucher holders generally have the most success with large apartment complexes, most of which are located in Boise. Nearly 90 percent of units in Meridian are single family detached homes. The City is actively engaged with community partners such as ACHA and the CofC to address the public housing needs in Meridian. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership Public housing residents have access to case management services, allowing them to become more involved in management and participate in homeownership through ACHA's programs. One such program available to ACHA participants is Family Self-Sufficiency (FSS). This program assists individuals and families to obtain employment and improve their financial stability. ACHA works with social service agencies, non-profits, schools, businesses, and other community partners to develop comprehensive strategies that help participants learn the skills and gain the experience to enable them to obtain suitable employment. Participants in the FSS program receive an escrow account that is established by the Housing Authority for each participating individual or family. When the participant’s portion of his/her rent is increased due to an increase in earned income, the escrow account is credited during the term of the FSS contract. If the participant completes the contract within a five-year period by being suitably employed and is no longer receiving welfare assistance, the amount in the escrow account is paid to the successful graduate. Actions taken to provide assistance to troubled PHAs ACHA is a high performing Public Housing Authority; no assistance is provided at this time. CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) During the AI, the City utilized the “Review of Public Policies and Practices (Zoning and Planning Codes)” form circulated by the Los Angeles fair housing office of HUD to evaluate potential concerns within the City’s zoning code. The research did not reveal any negative effects of public policies that serve as barriers to affordable housing. This includes land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting returns on residential investment. Meridian will continue to evaluate the policies and ameliorate as necessary. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) Meridian City Council Meeting Agenda December 18, 2018 – Page 429 of 702 CAPER 18 OMB Control No: 2506-0117 (exp. 06/30/2018) The primary obstacles to fully addressing residents’ needs are: 1) Limited supply of affordable units; and 2) Limited funding. The City has allocated funding to address needs within the limitations of funding. Additionally, the City is engaged in multiple regional dialogues with neighboring communities and service providers to identify and address underserved needs, maintain affordable housing, and reduce the number of families living in poverty. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The City of Meridian website provides information regarding lead-based paint hazards as well as links to HUD resources. Additionally, Meridian continues to address lead based paint hazards through mitigation as part of redevelopment efforts in older parts of Meridian. Meridian maintains communication with EPA approved and certified lead abatement contractor’s as well as lead testing facilities to complete lead clearance exams if required. Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The City focuses primarily on job creation and availability of educational opportunities to reduce the number of persons living below the poverty level. For example, the City, through its Economic Development Administrator, works to recruit new employers and encourage business expansion within Meridian. Meridian's CDBG program funds activities that provide emergency assistance to families who are at risk of homelessness, food stability to those in need, financial assistance to homebuyers, among other activities. The City's local strategic plan intends to address poverty-based issues through the expansion of public services, focus on economic development, and expansion of quality employment opportunities for the jurisdiction’s LMI population. Meridian’s goal is to provide residents with access to services that will help stabilize their basic needs so they can focus on improving their lives instead of all of their focus being survival. Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City continuously seeks to enhance coordination and overcome gaps in institutional structure. Participation in the Continuum of Care, attendance at Idaho Housing and Finance Association (IHFA) and other stake-holder related events, and participation in regional coalitions and associations work toward the end-goal of enhancing coordination. Plans are being developed to enhance educational and advocacy opportunities for service providers in the area regarding public and political cultures and systems in place in the region. To address the internal structure, HUD is providing technical assistance to formalize standard operating procedures and guiding documents to monitor the program, track financials, ensure compliance, and address program requirements in a timely manner. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) There are few capacity issues related to coordination between public and private organizations in Meridian and the surrounding area. However, the City's partnership and funding relationship with local Meridian City Council Meeting Agenda December 18, 2018 – Page 430 of 702 CAPER 19 OMB Control No: 2506-0117 (exp. 06/30/2018) housing services organizations including NeighborWorks Boise, Jesse Tree, and Ada County Housing Authority will continue to expand in the upcoming program year. Coordination with other organizations like CATCH, Boise Rescue Mission, Interfaith Sanctuary, and all members associated with the local Continuum of Care, including private housing developers, will continue to be built upon to improve networks, coordination, and problem solving in the jurisdiction. Meridian's participation in the local CofC, housing and homelessness roundtables, and other regional coordination efforts contributes to the City's action plan for enhancing collaboration between public and private housing and social service agencies. Identify actions taken to overcome the effects of any impediments identified i n the jurisdictions analysis of impediments to fair housing choice. 91.520(a) During the 2017-2021 Consolidated Planning period, the City of Meridian identified the following impediments to housing choice and access to opportunity:  Inaccessible infrastructure – Several sidewalks in Meridian were identified as needing improvement. During PY17, the City worked with the Meridian Development Corporation (MDC) to develop a plan that will improve five (5) segments of sidewalks in a neighborhood with aging infrastructure that is occupied by seniors and low income residents. The construction is anticipated to begin in PY18.  Lack of affordable housing – Support preservation of housing occupied by low income homeowners and stabilization of affordable rental housing by assisting low income renter households and supporting the creation of affordable housing. Meridian will continue to use block grant funds to provide social services for low income and special needs residents (e.g., provision of food staples, emergency repairs, and emergency rental assistance). During PY17, CDBG funds provided four (4) households with emergency rental assistance, five (5) households with homeownership assistance and 2,735 households with food assistance.  Lack of public transportation – Work regionally to improve transportation options. Meridian collaborated with the Meridian Transportation Commission, the Ada County Highway District Capital Improvement Citizen Advisory Committee (ACHD CICAC), the Community Planning Association of Southwest Idaho Regional Technical Advisory Committee (COMPASS RTAC) to discuss the regional gaps in transportation options.  Lack of accessible housing – Increase education and understanding of fair housing laws by landlords, builders, and residents. Meridian has collaborated with the Boise, Caldwell, and Nampa CDBG administrators to develop a Fair Housing campaign which is scheduled to launch during PY18. CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements Program monitoring takes place as a desk-side process with each draw. The activities submitted must comply with the stated requirements in the subrecipient agreements and provide requisite data (e.g. demographic data, payroll, etc.) for inspection prior to reimbursement. On-site monitoring occurs at Meridian City Council Meeting Agenda December 18, 2018 – Page 431 of 702 CAPER 20 OMB Control No: 2506-0117 (exp. 06/30/2018) least annually to ensure subrecipients are meeting both the requirements and the intent of the CDBG program. The City conducted onsite monitoring of ACHA, NeighborWorks Boise, Meridian Foodbank, and Boys & Girls Club for PY17 activities. It is anticipated that the City of Meridian CDBG Administrator will receive technical assistance during PY18 to improve the standard operating procedures and documents to guide the program, track financials, ensure compliance, and address program requirements in a timely manner. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. A public notice of the CAPER availability and the date, time and location of the public hearing was published in the Meridian Press Tribune, previously known as the Valley Times, and the Idaho Statesman, and by posting the notice on the City’s website two weeks in advance of the public hearing. After the notice was published, citizens had a period 15 days to comment on the CAPER. A public hearing on the CAPER was held at City Hall on December 18, 2018 at the conclusion of the comment period. The City considered all comments and/or views of citizens received in writing. A summary of these comments or views can be found in Attachment 1. City Council reviewed the CAPER and the summaries regarding the incorporation of citizen comments or views provided, and voted on a resolution to adopt the final PY17 CAPER. City Hall is a fully accessible building. Those with disabilities were encouraged to contact the City Clerk to make reasonable accommodations. Additionally, pursuant to the City’s Language Assistance Plan (LAP), all reports and communications will be made available in formats accessible to persons with disabilities and in languages other than English upon request. All documents related to the City’s CDBG program can be found at: https://meridiancity.org/cdbg. CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. No changes. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. Meridian City Council Meeting Agenda December 18, 2018 – Page 432 of 702 CAPER 21 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. No changes. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. Meridian City Council Meeting Agenda December 18, 2018 – Page 433 of 702 CAPER 22 OMB Control No: 2506-0117 (exp. 06/30/2018) Attachment 1: Public Comment Meridian City Council Meeting Agenda December 18, 2018 – Page 434 of 702 CAPER 23 OMB Control No: 2506-0117 (exp. 06/30/2018) Proof of Publication – Idaho Statesman Meridian City Council Meeting Agenda December 18, 2018 – Page 435 of 702 CAPER 24 OMB Control No: 2506-0117 (exp. 06/30/2018) Proof of Publication – Meridian Press-Tribune Meridian City Council Meeting Agenda December 18, 2018 – Page 436 of 702 CAPER 25 OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER Public Comments Date Method of Submission Contributor Comment City Response 12/3/18 Email Jillian Patterson, ACHA Additional narrative to be included in report: What were the barriers to fully expending the PY17 CDBG funds by September 30, 2018? Meridian continues to have a vast need for grant funds to bridge the gap of affordability for low income households. Unfortunately, the soaring housing market has made it increasingly difficult to utilize funds to help families who are at 80% or below Area Median Income. Meridian is the third most expensive place to buy a house in Ada County. The median cost of a single-family residence in Meridian is approximately $302,893, a 12.9% percent increase from a year ago. These prices make it extremely difficult for low income households to locate affordable homes. Many of our qualified buyers have faced bidding wars over the few affordable units that come onto the market. What is the plan moving forward to ensure the remaining PY17 funds will be spent by December 31, 2018? The Homeownership Coordinator continues to market the homeownership program, not just internally, but with many mortgage loan officers and real estate agents. We actively promote our program at the monthly Finally Homebuyer Seminars, and mail monthly flyers to current participants in our Section 8 program. The Homeownership Coordinator is currently working with Family Self- Sufficiency participants to obtain loan approval. Several have obtained loan approval but the loan approval hasn’t been large enough to qualify for a mortgage. Participants continue to work with The narrative has been updated to include these changes. Meridian City Council Meeting Agenda December 18, 2018 – Page 437 of 702 CAPER 26 OMB Control No: 2506-0117 (exp. 06/30/2018) our Homeownership Coordinator hoping the market will soften so they may get their chance to purchase a home in the City of Meridian. ACHA has considered increasing the dollar amount of the CDBG grant provided to each household in order to help bridge the gap of affordability, and to expend the grant funds. We are open to any suggestions staff has so we can make this a successful program. 12/4/18 City Council Meeting Councilman Luke Cavener One scholarship for the Boys & Girls Club shows that the family was not low- or moderate-income (LMI). Will we need to do anything to correct this? Will this payment put the City at risk? The Boys & Girls Club is classified as a Limited Clientele Activity, where at least 51% of the clients served must be LMI. During PY15 95.5% of families receiving Boys & Girls Club scholarships met the LMI criteria. 12/4/18 City Council Meeting Councilman Luke Cavener Affordable housing is an issue in Meridian. What is the plan moving forward? Will we change the amount available for homeowners assistance programs? Will there be changes to the way we define affordable housing in Meridian? The providers offering Homeowners Assistance have some discretion in the amount they are able to provide to each household. For instance, the PY17 ACHA sub-recipient agreement states that ACHA must assist at least four (4) households using the total funding available. ACHA would have the flexibility to provide more or less assistance based on the homebuyers need. One goal in the 2017-2021 Consolidated Plan is to develop an Affordable Housing Plan to formally recognize the current affordable housing issues as well as identify ways to improve access to affordable housing. The CDBG Program will be collaborating with stakeholders and neighboring communities during PY18 to develop the Affordable Housing Plan and address these concerns. Meridian City Council Meeting Agenda December 18, 2018 – Page 438 of 702 CAPER 27 OMB Control No: 2506-0117 (exp. 06/30/2018) Attachment 2: IDIS PR03 Activity Summary Report Meridian City Council Meeting Agenda December 18, 2018 – Page 439 of 702 CAPER 28 OMB Control No: 2506-0117 (exp. 06/30/2018) IDIS PR 03 Activity Summary Report Meridian City Council Meeting Agenda December 18, 2018 – Page 440 of 702 CAPER 29 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 441 of 702 CAPER 30 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 442 of 702 CAPER 31 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 443 of 702 CAPER 32 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 444 of 702 CAPER 33 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 445 of 702 CAPER 34 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 446 of 702 CAPER 35 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 447 of 702 CAPER 36 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 448 of 702 CAPER 37 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 449 of 702 CAPER 38 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 450 of 702 CAPER 39 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 451 of 702 CAPER 40 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 452 of 702 CAPER 41 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 453 of 702 CAPER 42 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 454 of 702 CAPER 43 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 455 of 702 CAPER 44 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 456 of 702 CAPER 45 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 457 of 702 CAPER 46 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 458 of 702 CAPER 47 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 459 of 702 CAPER 48 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 460 of 702 CAPER 49 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 461 of 702 CAPER 50 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 462 of 702 CAPER 51 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 463 of 702 CAPER 52 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 464 of 702 CAPER 53 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 465 of 702 CAPER 54 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 466 of 702 CAPER 55 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 467 of 702 CAPER 56 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 468 of 702 CAPER 57 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 469 of 702 CAPER 58 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 470 of 702 CAPER 59 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 471 of 702 CAPER 60 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 472 of 702 CAPER 61 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 473 of 702 CAPER 62 OMB Control No: 2506-0117 (exp. 06/30/2018) Attachment 3: PR26 Financial Summary Report Meridian City Council Meeting Agenda December 18, 2018 – Page 474 of 702 CAPER 63 OMB Control No: 2506-0117 (exp. 06/30/2018) IDIS PR 26 Financial Summary Report Meridian City Council Meeting Agenda December 18, 2018 – Page 475 of 702 CAPER 64 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 476 of 702 CAPER 65 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 477 of 702 CAPER 66 OMB Control No: 2506-0117 (exp. 06/30/2018) Attachment 4: PR26 Activity Summary Meridian City Council Meeting Agenda December 18, 2018 – Page 478 of 702 CAPER 67 OMB Control No: 2506-0117 (exp. 06/30/2018) IDIS PR26 Activity Summary Meridian City Council Meeting Agenda December 18, 2018 – Page 479 of 702 Planning Department 33 E. Broadway Avenue Meridian, ID 83642 Phone 208-884-5533 Fax 208-888-6854 www.meridiancity.org December 18, 2018 Murrianna Thomson Representative, Community Planning and Development Oregon State HUD Office Edith Green-Wendell Wyatt Federal Building 1220 SW 3rd Avenue, Suite 400 Portland, OR 97204-2825 Dear Ms. Thomson: Enclosed please find the City of Meridian’s Program Year 2017 Community Development Block Grant Consolidated Annual Performance and Evaluation Report. The CAPER was approved for submission by the Meridian City Council at the December 18, 2018 City Council meeting. Please contact the City if you have any questions, or if further clarification is needed. All questions can be directed to ccampbell@meridiancity.org or by phone at 208-489-0575. Thank you and your staff for all of the assistance and support over the past year. I look forward to continue working with Portland staff in the upcoming program year. Sincerely, Mayor Tammy de Weerd Mayor of Meridian, Idaho Meridian City Council Meeting Agenda December 18, 2018 – Page 480 of 702 City Council Meeting December 18, 2018 Item #9C: Hill’s Century Farm Commercial Current Conceptual Plan Proposed Conceptual Plan Preliminary Plat Landscape Plan Open Space Exhibit Zoning Map FLUM Preliminary Plat Phasing Plan Changes to Agenda:  Item #9F: Buyrite Apartments (H-2018-0096) – Applicant submitted a request for withdrawal of application. Item #9C: Hill’s Century Farm Commercial (H-2017-0127) Application(s): Development Agreement Modification Size of property, existing zoning, and location: The site is 82+/- acres in size, zoned C-N & R-8, and located at the SEC of E. Amity Rd. and S. Eagle Rd.) History: This property was annexed in 2015 with the requirement of a DA which was later amended in 2016 to include a more detailed plan for the eastern portion of the site. Comprehensive Plan FLUM Designation: MU-N Summary of Request: The Applicant requests a modification to the amended DA (#2016-119080) for this project to update the conceptual development plan to include a more detailed plan for the west portion of the site and inclusion of a provision to allow the construction of a wireless communication facility on the site prior to subdivision of the property. The existing plan depicts MDR uses for the area nearest the Eagle/Amity Rd. intersection around the Idaho Power substation. The proposed plan includes a change for the northern portion of that area to include a self-service storage facility and office/retail uses; a cell tower is proposed south of the Idaho Power substation. The cell tower (i.e. wireless communication facility) use requires conditional use approval in the R-8 district because it’s proposed in a residential district without an allowed non-residential use per the specific use standards. The storage facility use depicted on the proposed plan in a future C-C district is not a use that is contemplated in the MU-N designation, nor is it a use that’s allowed in the zoning districts listed as “appropriate” in the MU-N designation (i.e. TN-R, TN- C, L-O, C-N and R-15). The C-C district may be considered but the Applicant will need to demonstrate how the use and zoning is consistent within the mixed use designation and specifically the MU-N designation. Therefore, at this time Staff does not support the portion of the concept plan designated for self-storage and recommends the use remain as medium density residential. The Applicant should submit a DA modification and a rezone application concurrently in the future if a storage facility is desired. Written Testimony: None Staff Recommendation: Staff recommends approval of the proposed amendment to the DA except for the self-service storage facility in the future C-C zone depicted on the proposed concept plan; this area should remain medium density residential until such time as a subsequent DA modification and rezone application or a use and zoning that is permitted in the MU-N designation is proposed and approved. Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018-0127, as presented in the staff report for the hearing date of December 18, 2018: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0127, as presented during the hearing on December 18, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0127 to the hearing date of …….for the following reason(s): (You should state specific reason(s) for continuance.) Item #9D: Shelburne East (H-2018-0112) Application(s):  Annexation  Preliminary Plat Size of property, existing zoning, and location: This site consists of 34.62 acres of land, zoned RUT in Ada County, located at 4080, 4115, 4205, 4301 & 4330 E. Bott Ln. History: None Comprehensive Plan FLUM Designation: MDR (3-8 units/acre) Summary of Request: The applicant submitted an application for annexation & zoning of 35.09 acres of land with R-4 (23.58 acres) and R-8 (11.52 acres) zoning districts; and, preliminary plat consisting of 101 building lots & 21 common lots on 34.62 acres of land in the proposed R-4 & R-8 zoning districts. The proposed density of the development is 3.10 units per acre consistent with the MDR FLUM designation. There are (4) existing homes & accessory structures on this site; all are proposed to be removed except for one home (on Lot 9, Block 9) & a garage (on Lot 6, Block 7) which will remain on lots in the proposed subdivision. A new home will be constructed on the lot with the existing garage. The existing home will be required to hook up to City water & sewer service within 60 days of it becoming available. Access is proposed from the west via the future S. Hillsale Ave. and from the east via E. Bott Ln., both designated collector streets. Stub streets for future extension and interconnectivity are proposed to the west to the Marsh and Rasmussen properties; and to the south to the Williams property. ACHD is requiring Bott Lane to be improved off-site from the east property line, east to Cloverdale Rd. A new bridge is proposed on Bott Lane over the Ten Mile Feeder Canal to replace the existing single-lane bridge. A structural engineer is reviewing the existing bridge over the Ten Mile Feeder Canal to ensure it’s capable of supporting a fire truck (80,000 lbs.) so that a secondary access is available to the site for emergency purposes until such time as the bridge is reconstructed. The Ten Mile Feeder Canal & the Nine Mile Creek cross this site. The canal is proposed to remain open; and the creek is required to remain open and be improved as a natural amenity. A 15’ wide irrigation easement is depicted along the southern boundary of Lots 2-9, Block 4 and along the north boundary of Lot 9, Block 3; the UDC requires easements wider than 10’ to be placed in a common lot that is a minimum 20’ wide unless otherwise modified by City Council. The Applicant requests Council approval for the easement to be located on the associated building lots rather than be placed in a common lot. A total of 16% (or 5.25 acres) of qualified open space is proposed, which is 6% (or 1.85 acres) over the minimum required of 10% (or 3.4 acres), and consists of a community orchard, pond, collector street buffers, parkways along collector and some local streets, stormwater detention facilities and open grassy areas at least 50’ x 100’ in area. A minimum of 2 site amenities are required based on the size of the development; several amenities (above the minimum required) are proposed from each of the 3 categories (quality of life, recreation & pedestrian or bicycle circulation system) consisting of the following: (3) picnic areas with shelters and tables, a sports court (i.e. pickleball), a segment of the City’s multi-use pathway system along the Ten Mile Feeder Canal, internal pathways and micro-paths, a pond with a bench, a tot lot with children’s play equipment, a community orchard with picnic tables, and an additional 20,000 square feet of common open space area. Conceptual building elevations were submitted for future homes within the development that are consistent with those being constructed in Shelburne Subdivision to the west. Building materials consist of stucco & board-and-batten siding with some stone veneer accents. Most of the homes will be a single-story in height with some 2-story, will range in size from 1,800 to 3,000 square feet, contain 3-4 bedrooms and have 2- and 3-car garages. The rear/side of homes visible from the Hillsdale Ave. & Bott Ln., collector streets, are required to provide articulation in those elevations. Commission Recommendation: Approval Summary of Commission Public Hearing: i. In favor: Jeff Bower, Applicant’s Representatvie; Michael Kingsley; Shon Parks, T-O Engineers ii. In opposition: Jennifer Marsh, Jared Marsh iii. Commenting: Lisa Esson, Earl Esson, Bonnie Stiles, Jeff Fulcher iv. Written testimony: John Carpenter, T-O Engineers (Applicant’s Representative); Tim & Lisa Petsche v. Key Issue(s): a. The Petsky’s request a 6’ tall privacy fence and either a restriction for a single-story home on the lot against their southeast corner or no second story windows facing north due to the location of their outdoor kitchen and pool area where they’d like to retain their privacy; b. Concern pertaining to increased traffic in the area generated from the proposed development and impact on quality of life for existing residents; c. Concern pertaining to the lack of continuous/complete improvements (i.e. street and sidewalks) on Bott Ln. from the east project boundary to Cloverdale Rd.; d. Against the density proposed, belief that it’s too high for this area, prefer R-4 zoning; e. The Marsh’s request a barrier is constructed along their south property line next to Bott Ln. where their son’s bedroom is located for safety, fencing along their east property boundary, and single-level homes constructed adjacent to their property; f. Concern pertaining to impact of the proposed development on already overcrowded schools; g. Concern pertaining to cut-through traffic on Bott Ln./Peaceful Pond between Cloverdale and Eagle Roads; h. Lack of transition in lot sizes and buffering to existing large rural lots. Key Issue(s) of Discussion by Commission: i. The provision of additional landscaping, retaining walls, rocks/boulders or some kind of a buffer between Bott Ln. and the Marsh home to protect their house similar to that designed for the Rasmussen’s; ii. Timeline for the house on the Fulcher property to be constructed (Jeff Fulcher stated they intend to build their home as soon as the property is subdivided); iii. In favor of the proposed open space and site amenities; iv. The requirement of a street buffer on the Fulcher property for continuity; v. Whether or not off-site curb, gutter and sidewalk improvements should be required along Bott Ln. to Cloverdale Rd.; vi. If the proposed density (i.e. 3.1 units/acre) is appropriate for this development. Commission Change(s) to Staff Recommendation: i. Strike condition #1.3e which recommends a common lot is provided for a landscaped street buffer along S. Trenton Ave. on the Fulcher property; ii. Include a condition requiring the Applicant to work with the Marsh’s to ensure they have an appropriate buffer (landscaping and security protection) for their home from traffic on Bott Ln. (see condition #1.1f); iii. Include a condition requiring off-site improvements (i.e. curb, gutter and sidewalk) along one side of Bott Lane from the east property boundary to Cloverdale Rd. with the third phase of development (see condition #1.1g). Outstanding Issue(s) for City Council: i. A 15-foot wide easement is proposed along the southern boundary of Lots 2-9, Block 4 and along the north boundary of Lot 9, Block 3. The UDC (11-3A-6D) requires easements wider than 10 feet to be placed in a common lot that is a minimum of 20 feet wide and outside of a fenced area, unless modified by City Council. The Applicant requests Council approval for the easement to be located on building lots rather that in a common lot. Written Testimony since Commission Hearing: Tim and Lisa Petsche; Jesus Tovar, Criterion Land Management o The Petsche’s would like a 6’ tall privacy fence & either a restriction for a single-story house on the one lot against their SEC or not 2nd story windows facing north to protect their privacy when enjoying their outdoor kitchen and pool area. Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018-0112, as presented in the staff report for the hearing date of December 18, 2018: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0112, as presented during the hearing on December 18, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0112 to the hearing date of ………for the following reason(s): (You should state specific reason(s) for continuance.) Item #9E: Linder Village (H-2017-0088) Application(s):  Annexation  Preliminary Plat  Variance Size of property, existing zoning, and location: This site consists of 78 acres of land, zoned RUT in Ada County, located at the SEC of N. Linder Rd. & W. Chinden Blvd./SH 20-26. History: The Commission previously heard this application last year; at the hearing on Oct. 19th 2017, the Commission voted to recommend denial of the project to the City Council based on the design of the previous concept plan. The Council heard the application and voted to remand the application back to the Commission for review of a revised concept plan. The revised concept plan was submitted and has been forward to Council with a recommendation from the Commission. Comprehensive Plan FLUM Designation: MU-C (54 acres) & MDR (24 acres) Summary of Request: Annexation and zoning of 81.51 acres of land from the RUT zoning district in Ada County to the C-C zoning district (63.8 acres) & the R-8 zoning district (17.71 acres) in the City. The proposed zoning and development is consistent with the FLUM designations for this property. A conceptual development plan was submitted that depicts a mix of retail, office, civic & residential uses consisting of (9) commercial pads, (2) restaurant pads, and a fuel station along the periphery of the development adjacent to Chinden and Linder; (4) 2-story live/work (i.e. residential/office) buildings, a library and (2) market buildings along the central north/south entry corridor via Chinden within a plaza; (2) multi-story office/residential/retail buildings along the collector street; (1) anchor (i.e. Winco) and a mid-anchor to the west of the central north/south corridor; (3) mid-anchors to the east of the north/south central corridor; future office/retail development planned at the NEC of the site; a park and future SFR development on the south side of the collector street; and pedestrian walkways throughout the development providing interconnectivity between the residential and commercial portions of the site. The truck receiving area for the Winco store has been relocated from the rear of the building to the west side of the building facing Linder Road with the loading docks facing north toward Chinden Blvd. away from the residential uses to the south and are proposed to be screened by a masonry wall. The future MDR development (attached/detached homes) planned on the south side of the collector street will assist in providing a transition to larger SFR lots to the south & east in Paramount Subdivision; and the collector street will provide a separation and boundary between the future residential & commercial development. A Preliminary Plat is requested consisting of 16 commercial building lots, 1 residential building lot, 2 common lots and 2 other lots for future ROW dedication on 78.13 acres of land in the proposed C-C & R-8 zoning districts. The residential lot (Lot 3 on the south side of the collector street) is included in the plat as one large lot and will be developed in the future under a subsequent preliminary plat as will the future office/retail development on the eastern portion of the site depicted as Lots 12 and 13. A phasing plan was submitted for the proposed development. Phase 1 improvements include the construction of an east/west collector street from Linder to Fox Run Way; the extension of N. Bergman Ave. to the collector street; street buffers and walkways along the full frontage of Linder Rd. and SH 20-26 and along both sides of the collector street and all yellow areas on the phasing plan. The TIS was updated based on the revised concept plan and submitted to ITD & ACHD. Access is proposed for the development via W. Chinden Blvd./SH 20-26 as follows: (1) right-in/right-out access is proposed nearest the Linder/Chinden Blvd. intersection and (1) left-in/right-in/right-out access is proposed in alignment with Bergman Way on the north side of Chinden. Improvements are required at the SH 20-26/Fox Run, Linder Rd. and Meridian Rd. intersections as identified in the TIS; and SH 20-26 will be widened to a 5 lane section between Linder and Meridian Roads. The applicant has requested consideration to enter into a STAR agreement with ITD & ACHD to implement the aforementioned improvements along with additional improvements required by ACHD which are required to be complete prior to issuance of any C of O within the development. Access is proposed via Linder Rd. as follows: (1) right-in/right-out access nearest the Linder Rd./Chinden intersection and (2) full accesses further to the south. The southernmost access via Linder is a collector street that stubs to the east property boundary that will extend to N. Fox Run Way and provide access to the signal at Chinden/Fox Run with the 1st phase of development; a signal is proposed at the Linder/collector street intersection which is not supported by the Fire Department due to the belief the signal will cause too much congestion with the operations of the engine company trying to leave the station and respond to calls. Three (3) stub streets (i.e. N. Arliss Ave.; N. Bergman Ave., and W. Director Street) exist at the south and east boundaries of the site to the future residential area that will be extended with development; (2) accesses are proposed from the residential area to the collector street which will provide internal access to the mixed use development from the adjacent residential area without residents having to go out on to Linder and Chinden. A cross-access/ingress-egress easement is required to be provided to the commercial property to the south on Linder Rd. A segment of the City’s multi-use pathway is required along Linder Rd. per the PMP; a 10’ wide pathway is also required within the street buffer along SH 20-26. The concept plan also depicts a 10’ wide pathway along the east & south perimeter boundaries of the site with internal sidewalks/pathways proposed throughout the development with connections to the multi -use pathways. Conceptual building elevations were submitted for the main anchor (Winco), the mid-anchors and the retail shops. Building materials consist primarily of stucco, with smooth and split face CMU, metal panel siding and stone and brick veneer accents. N on-residential buildings should be proportional to and blend in with adjacent residential buildings. All structures except SF detached are required to comply with the design standards listed in the UDC & the Architectural Standards Manual. A variance is requested to UDC 11-3H-4B.2, which prohibits new approaches directly accessing a state highway (i.e. SH 20/26). The applicant requests approval of (2) accesses via SH 20/26 as shown on the concept plan consisting of (1) right-in/right-out and (1) left- in/right-in/right-out access. When a change or increase in intensity of use is proposed, the UDC requires the owner to develop or otherwise acquire access to a street other than the state highway. The use of any existing approaches is required to be abandoned and removed. Public street connections are only allowed at the section line roads; and the half mile mark between section line roads, and shall be collector roads. ITD has submitted a letter stating they accept the right-in/right-out access proposed nearest the Linder/SH 20-26 intersection with an eastbound right turn deceleration lane; and a right-in/right-out/left-in approach via SH 20-26 with right turn deceleration lanes for eastbound and westbound SH 20-26. Final approval of the proposed accesses will take place once all documentation has been provided and the permit is signed. ITD has the authority to grant access from a state highway to a site; the City has the authority to grant access from a site to the state highway. Although ITD may approve the proposed accesses via SH 20-26, approval from the City is still needed. The UDC allows for Council approval of accesses via state highways if ITD has approved the access(es) without a variance if they deem appropriate. If ITD has not approved the access, a variance is required to be approved by City Council. Since submittal of the variance application, ITD has indicated they are in support of the proposed accesses; therefore, if Council wishes to approve the accesses they may request the Applicant withdraw the variance request. In order to grant a variance, the Council must make 3 findings: 1) The variance can’t grant a right or special privilege that isn’t otherwise allowed in the district; 2) The variance relieves an undue hardship because of characteristics of the site; and 3) The variance can’t be detrimental to the public health, safety, and welfare. Because staff can’t make all of the required findings and the UDC prohibits access via state highways, staff is recommending denial of the proposed variance application. Commission Recommendation: Approval w/conditions Summary of Commission Public Hearing: i. In favor: Ken Howell, Lynx/DMG Development; Nick Eller; Jim Alexander; Chris Williams; Keith Jones i. In opposition: David Eastman, Sally Reynolds representing Smart Growth for Meridian; Andrea Carroll; Justin Carpenter ii. Commenting: Mike McCreary; Joe Marshall; Michael Arnold; Frank Reynolds; Ruth Shane; Wendy McKinney; David McKinney; John Ringert, Kittleson & Assoc. iii. Written testimony: Many letters of testimony were received – see public record iv. Key Issue(s) of public testimony: a. Against 24 hour operation of Winco; b. Desire for traffic calming to be provided on N. Bergman Ave. (i.e. different road design or a traffic circle so as not to create a thoroughfare for high school students and residents); c. Break up the mid-anchor stores so they’re less of a “strip” development style and more consistent with mixed–use community; d. Residential uses should be better integrated with commercial uses consistent with the mixed use designation; e. Public benefit of the widening of Chinden Blvd. with development; f. Appreciation for the loading docks being relocated to the west side of the Winco building and other changes made to the site plan requested by the neighbors; g. Need for increased walkability of the site consistent with development in mixed-use designated areas; h. Would like confirmation that a library is going into the development; i. Against access to the site through the residential neighborhood due to safety concerns pertaining to high rates of speed of vehicles. Key Issue(s) of Discussion by Commission: i. Changes to the site plan due to the location of the CFI; ii. Reconfiguration of Bergman Ave. so it’s not a straight shot off of the collector street into Paramount Subdivision; iii. Possibility of limiting truck deliveries for Winco to daytime hours; iv. Timing for widening Chinden/SH 20-26 and extent of project; v. Traffic calming measures/reconfiguration of Bergman Ave. so that it’s not a straight shot from the collector street into the residential neighborhood (i.e. Paramount Subdivision); vi. Would like to see a library or other civic related use or theatre provided within the development. vii. Desire for a resolution on the collector street connection to N. Fox Run Way and access to the traffic signal at Chinden/Fox Run; viii. The need for services in the northern portion of the City as proposed. Commission Change(s) to Staff Recommendation: i. Add a requirement for the Applicant to work with Brighton, the adjacent property owner to the east, to finalize an agreement for a collector street connection to N. Fox Run Way (see section 1 in Exhibit B). If an agreement can’t be reached, the project should come back before the Commission for further review. ii. Add a requirement for the Applicant to work with ACHD on the collector street intersection with Linder Rd. where the signal is proposed and the firehouse access is located; and traffic calming measures to slow traffic on Bergman Ave (see condition #1.1p in Exhibit B). iii. Add a requirement for some of the multi-story office live/work units south of Winco to be constructed with the 1st phase of the development (see condition #1.1q). Outstanding Issue(s) for City Council: i. A letter was received from David Turnbull, Brighton Corporation, confirming Brighton will work with ACHD on the alignment and ROW acquisition to facilitate construction of the east/west collector street from the east property boundary through their property to N. Fox Run Way; however, the purchase price of the ROW is yet to be determined. Therefore, the agreement is not finalized as recommended by the Commission to occur prior to Council hearing the application; however, ACHD is coordinating the ROW acquisition and dedication with Brighton which won’t be done until after approval of the application wit h the STAR agreement. ii. Council approval of the accesses proposed via N. Linder Rd. and the east/west collector street is required in accord with UDC 11-3A-3 which limits access to arterial and collector streets. iii. The Council should determine if the request for access via SH 20-26 should be approved. Written Testimony since Commission Hearing: Many letters of testimony have been received since the Commission hearing – see public record. Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2017-0088, as presented in the staff report for the hearing date of December 18, 2018: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0088, as presented during the hearing on December 18, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2017-0088 to the hearing date of ………. for the following reason(s): (You should state specific reason(s) for continuance.) City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 9 C Project File Number: H-2018-0127 Item Title: Public Hearing for Hill's Century Farm Commercial By Martin L. Hill and Hill and Hill Properties Located 3625 E. Amity Road. Request: Request: Modification to the Amended Development Agreement (#2016-119080) for Hill's Century Farm Commercial to update the conceptual development plan and include a provision allowing the construction of a wireless communication facility on the site prior to subdivision of the property Meeting Notes: C✓ APPROV01 6+ `P G� oI✓C�y I TEM SHEET C ouncil Agenda I tem - 9.C. Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing for Hill's C entury F arm C ommercial (H-2018-0127) by M artin L . Hill and Hill & Hill P roperties, L ocated 3625 E. Amity Rd. C lick H ere for Application M aterials C lic k Here to S ign Up to Tes tify at Hearing C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S taff Report S taff Report 12/13/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 12/13/2018 - 12:13 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 481 of 702 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 12/18/2018 Hearing Type: Council Item Number: 9-C Project Name: Hill's Century Farm Commercial Project No.: H-2018-0127 Active: ❑ Page 1 of 4 http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=125 12/19/2018 I WishSign City -State- In Signature Name Address For Against Neutral To Zip Date/Time Testify 5631 S Meridian, ID 12/18/2018 Mike Hampton Graphite X 83642 12:27:20 PM Way Susan Karnes, 5556S Meridian ID 12/18/2018 Southern Rim Graphite X X 83642 12:29:24 PM Coalition Way 2443 E Bill McCall S. Meridian, ID 12/18/2018 M M Mores Trail X Rim Coalition 83642 12:30:23 PM Nicole A 7524S. 12/1 Brown, S. Rim Locust Grove Meridian X 12:31::3535 P PM Coalition Rd. 6519 S Raap 12/18/2018 Mary Affleck Meridian X Ranch Ln 12:36:32 PM Melissa 12/18/2018 X Johnson 12:42:58 PM 2311 e. meridian 12/18/2018 kent tjemsland mores trail X Idaho 83642 12:44:39 PM dr. 12438 West BOISE, ID 12/18/2018 Krista Self Horsham X 83709 12:47:57 PM Drive http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=125 12/19/2018 City of Meridian - Public Hearing Sign In Form Tools Page 2 of 4 http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=125 12/19/2018 2595 E. Warren Cays Meridian, ID 12/18/2018 Mount Etna X SRimCol 83642 12:57:36 PM Allyson 5175S 12/18/2018 Gozart— S Rim 83642 X Marsala Way 1:03:02 PM Coalition 5004 South 12/18/2018 Doris Grenier Meridian X Marsala Way 1:04:24 PM MICHAEL A 5662S. 12/18/2 WAGEMAN S. GRAPHITE Meridian X 1:08:15 PM Rim Coalition WAY 2299 East Meridian 12/18/2 Wendy Webb Lodge Trail Idaho X M 1:09:22 PM PM Dr 83642 Doris Grenier 5004 South 12/18/2018 (SRIM Meridian X Marsala Way 1:11:32 PM Coalition) 12/18/2018 Chuck Boyd X 1:30:05 PM 12668 W 12/18/2018 Annette Hunter Gisborne ID X 1:43:49 PM Street 2255 E. Michelle Meridian, ID 12/18/2018 L Lodge Trail X McUmber 83642 1:46:44 PM Ct George W. 5004S Meridian, ID 12/18/2018 X Grenier Marsala Way 83642 1:47:53 PM Tracy Hopkins 2206 E 12/18/2 (S. Rim LODGE MERIDIAN X 1:51:52 PM PM M Coalition) TRAIL CT 5866S Andrea and Meridian, ID 12/18/2018 Graphite X Laddie Tlucek 83642 2:06:55 PM Y 3356S Meridian, ID 12/18/2018 Gary Benscoter X Lyford Ave 83642 2:12:37 PM Helen 12/18/2018 Tjemsland S. X 3:14:19 PM Rim Coalition http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=125 12/19/2018 City of Meridian - Public Hearing Sign In Form Tools Page 3 of 4 http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=125 12/19/2018 12/18/2018 Bobbie Gregory X 3:38:43 PM 12/18/2018 Luke Gregory X 3:39:05 PM Opposed- So 6109S. 12/18/2018 ID X Rim Coalition Tarrega Ln 3:53:40 PM Sam Karnes 5556S Meridian, ID 12/18/2018 (Southern Rim Graphite X 83642 4:09:35 PM Coalition) Way 5662S Meridian, ID 12/18/2018 Lani Wageman Graphite X 83642 4:34:34 PM Way Matthew 12/18/2018 Pond... S. Rim X 4:54:00 PM Coalition 12/18/2018 Stacy Beason X 4:58:21 PM Douglas 2402 E. 12/18/2018 Meridian X Wheeler Taconic 5:18:13 PM 230 East 12/18/ Robin Willeman Lake Hazel Meridian X PPM 5:28:533M Road 2216 E Meridian, ID 12/18/2018 Joe Baldwin X Taconic Dr 83642 5:52:28 PM 12601 west Boise Idaho 12/18/2018 Jon Wardle X X explorer 83713 5:58:10 PM Eric McUmber E Lodge Trail 12/18/2018 (S. Rim 83642 X Ct 6:06:47 PM Coalition) Michelle 12/18/ McUmber (S. 83642 X PM 6:07:51 PM Rim Coalition) Chris and marci 2371 e Meridian, 12/18/2018 X rood cyanite dr ida, 83642 6:17:56 PM Chris and marci 2371 a Meridian, 12/18/2018 rood s rim X cyanite dr ida, 83642 6:20:08 PM coalition http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=125 12/19/2018 City of Meridian - Public Hearing Sign In Form Tools Go Back To List Export To Excel © 2018 - City of Meridian, Idaho Page 4 of 4 http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=125 12/19/2018 Page 1 HEARING DATE: 12/18/2018 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2018-0127 Hill’s Century Farm Commercial LOCATION: 3625 E. Amity Rd. (Southeast corner of S. Eagle Rd. & E. Amity Rd.) I. PROJECT DESCRIPTION Request for a modification to the amended Development Agreement (#2016-119080) for Hill’s Century Farm Commercial to update the conceptual development plan to include a more detailed plan and include a provision allowing the construction of a wireless communication facility on the site prior to subdivision of the property. II. SUMMARY OF REPORT A. Project Summary STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Description Details Page Acreage 82+/- Future Land Use Designation Mixed-Use Neighborhood (MU-N) Existing Land Use Agricultural, park, school, medical office, YMCA (other uses in development process) Proposed Land Use(s) SFR, wireless communication facility, offices Current Zoning C-N, R-8 Proposed Zoning NA Neighborhood meeting date; # of attendees: 11/1/2018; 4 attendees History (previous approvals) CPAM-15-001; AZ-15-004 (DA #2015-061375); RZ-15-007; PBA-15-012; H-2016-0092 (addendum to DA #2016-119080) Meridian City Council Meeting Agenda December 18, 2018 – Page 482 of 702 Page 2 B. Project Area Maps III. APPLICANT INFORMATION A. Applicant: Martin L. Hill, Hill & Hill Properties, c/o 12601 W. Explorer Dr. #200, Boise, ID 83713 B. Owner: Same as Applicant C. Representative: Michael D. Wardle, Brighton Corporation, 12601 W. Explorer Dr. #200, Boise, ID 83713 Future Land Use Map Aerial Map Zoning Map Planned Development Map Meridian City Council Meeting Agenda December 18, 2018 – Page 483 of 702 Page 3 IV. NOTICING City Council Posting Date Legal notice published in newspaper 11/30/2018 Radius notice mailed to properties within 300 feet 11/27/2018 Public hearing notice sign posted 11/29/2018 Nextdoor posting 11/27/2018 V. STAFF ANALYSIS The original conceptual development plan approved in 2015 depicted medium density residential uses for the area nearest the S. Eagle Rd./E. Amity Rd. intersection around the Idaho Power substation; neighborhood-scale retail, office, professional and convenience uses at the southwest corner of E. Amity Rd. and S. Hillsdale Ave.; and West Ada elementary school, YMCA, City Park, library and health complex to the south on the west side of Hillsdale Ave. An amended DA was approved in 2016 that included a more detailed plan for the area approved for neighborhood-scale retail, office, professional and convenience uses as required by the DA. The proposed updated conceptual development plan includes a change for the northern portion of the area previously planned for medium density residential development along E. Amity Rd. to include a self-service storage facility and office/retail uses; a cell tower is proposed south of the Idaho Power substation. A. Future Land Use Map Designation (Comp Plan) (Pgs. 24-26) Mixed-Use Neighborhood (MU-N) B. Existing Structures/Site Improvements: There is an existing Idaho Power substation located off-site at the northwest corner of this property. C. Proposed Use Analysis: The cell tower (i.e. wireless communication facility) use depicted on the proposed concept plan is listed in UDC Table 11-2A-2, Allowed Uses in Residential Districts, under the R-8 zoning district as “P/C” which is either a principal permitted or conditional use subject to the specific use standards listed in UDC 11-4-3-43. Because the facility is proposed in a residential district but not with an allowed non-residential use, a CUP is required per UDC 11-4-3-43C.5. Note: A conditional use permit application (H-2018-0087) is currently in process for a wireless communication facility (i.e. 100’ stealth monopine) on this site, which requires approval of an updated concept plan as proposed with this application. The storage facility depicted on the proposed concept plan in a future C-C district is not a use that is contemplated in the MU-N designation, nor is it a use that’s allowed in the zoning districts (i.e. TN-R, TN-C, L-O, C-N and R-15) listed as “appropriate” in the MU-N designation. The C-C district may be considered but the Applicant will need to demonstrate how the use and zoning is consistent within the mixed use designation and specifically the MU-N designation (see pgs. 23-26 in the Comprehensive Plan). Therefore, at this time Staff does not support the portion of the concept plan designated for self-storage and recommends the use remain as medium density residential. The Applicant should submit a Meridian City Council Meeting Agenda December 18, 2018 – Page 484 of 702 Page 4 DA modification and a rezone application concurrently in the future if a storage facility is desired. D. Specific Use Standards (UDC 11-4-3): The proposed wireless communication facility is subject to the specific use standards listed in UDC 11-4-3-43 (UDC 11-4-3-43). Review for compliance with these standards will take place with the CUP application. The proposed self-service storage facility is subject to the specific use standards listed in UDC 11-4-3-34 (UDC 11-4-3-34). VI. DECISION A. Staff: Staff recommends approval of the proposed amendment to the DA except for the self-service storage facility in the future C-C zone depicted on the proposed concept plan; this area should remain medium density residential until such time as a subsequent DA modification and rezone application or a use and zoning that is permitted in the MU-N designation is proposed and approved. Meridian City Council Meeting Agenda December 18, 2018 – Page 485 of 702 Page 5 VII. EXHIBITS A. Conceptual Development Plans Approved with AZ-2015-004 (DA #2015-061375): Meridian City Council Meeting Agenda December 18, 2018 – Page 486 of 702 Page 6 Approved with H-2016-0092 (addendum to DA #2016-119080): Proposed Updated Plan (dated: 10/22/2018): Staff does not recommend approval of self-service storage Meridian City Council Meeting Agenda December 18, 2018 – Page 487 of 702 Page 7 B. Applicant Proposed Changes to Text of Addendum to Development Agreement (#2016-119080) 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: a. Improve S. Hillsdale Avenue as a public street adjacent to the east boundary of this site as required by Ada County Highway District. b. Business hours of operation in the C-N district shall be limited from 6:00 am to 10:00 pm as set forth in UDC11-2B-3A.4, except for the YMCA which is allowed to operate from 5:00 am to 10:00 pm. The residential care facility use does not violate the limitation on the hours of operation. c. Future development of this site shall be generally consistent with the amended concept plans dated October 22, 2018 included in Exhibit A.3 of the Staff Report that is attached to the Findings of Fact and Conclusions of Law in the original Development Agreement (Instrument No. 2015-061375); and Exhibits A.4 and A.6 of the Staff Report attached to the Findings of Fact and Conclusions of Law from the modification to development agreement (H-2016-0092), attached hereto as Exhibit “A”. d. Future development of this site should include a pedestrian pathway network that links the mixed use area with the residential and the elementary school/YMCA site as well as adjacent off-site properties. Vehicular connections should also be provided for interconnectivity within the site. e. The existing home in the R-8 zoning district that is proposed to remain at the south boundary of the annexation area midway between S. Eagle Road and S. Howry Lane shall be required to hook up to City water and sewer service within 60 days of services becoming available from the development of the adjacent R-8 zoned property, per MCC 9-1-4A; the existing home that fronts on E. Amity Road that is proposed to be removed with redevelopment of the site and the existing home that fronts on S. Howry Lane that is proposed to remain in the C-N district as long as the Hill’s reside there are not required to hook up to City services. f. The rear or sides of homes on lots that face S. Eagle Road shall incorporate articulation through changes in materials, color, modulation, and architectural elements (horizontal and vertical) to break up monotonous wall planes and roof lines. g. To ensure future development is consistent with the objectives and vision of the MU-N designation the following items will be considered in reviewing development applications: i. Community serving facilities (i.e. a school, park, YMCA, library, hospitals, churches, daycares, civic buildings, or public safety facilities) should be provided; ii. Public and quasi-public spaces (i.e. plazas, parks, outdoor gathering areas, open space, library and schools) should comprise a minimum of 10% of the development area; iii. Street sections consistent with the Ada County Highway District Master Street Map are required; iv. Neighborhood serving uses and dwellings should be integrated; v. Residential uses should comprise a minimum of 40% of the development area with net densities ranging from 4 to 8 units per acre with supporting non-residential services. Non-residential uses should be smaller scale and provide a good or service Meridian City Council Meeting Agenda December 18, 2018 – Page 488 of 702 Page 8 that people typically don’t travel more than a mile for and need regularly; vi. Non-residential buildings should be proportional to and blend in with residential buildings; vii. Employment opportunities for those living in the neighborhood are encouraged; viii. The mixed use project should be directly accessible to neighborhoods within the section by both vehicles and pedestrians; ix. Planning of the C-N property north of the park and YMCA shall consider appropriate visibility, parking and emergency access to the future neighborhood park. x. Sample uses appropriate in the MU-N area would include: townhouses, multi-family developments, neighborhood grocer, drug stores, coffee/sandwich/ice-cream shops, vertically integrated buildings, live-work spaces, dry cleaner/laundromat, salons/spas, daycares, neighborhood-scale professional offices, medical/dental clinics, gift shops, schools, parks, churches, clubhouses, public uses, and other appropriate neighborhood uses. h. A landscape buffer to residential uses is not required adjacent to the Hill home at the southeast corner of the site as buffering will be achieved through the adjacent City park, YMCA and school complex and the property will eventually be part of the YMCA site. i. The annexation area shall be subdivided prior to issuance of any building permits beyond those required for the development of the school, YMCA and park site, and a wireless communication facility as shown on the revised conceptual development plan dated October 22, 2018; and the assisted living facility and medical clinic shown on the detailed site plan approved with H-2016-0092. VIII. CITY/AGENCY COMMENTS & CONDITIONS A. Department of Environmental Quality (DEQ) http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=158404&dbid=0 B. Nampa & Meridian Irrigation District (NMID) http://weblink.meridiancity.org/weblink8/0/doc/158710/Page1.aspx Meridian City Council Meeting Agenda December 18, 2018 – Page 489 of 702 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 9 D Project File Number: H-2018-0112 Item Title: Public Hearing for Shelburne East By Shelburne Properties, LLC, Located at 4080, 4115, 5204, 4301 and 4330 Bott Ln. Request: 1. Request: Annexation and Zoning of 35.09 acres of land with R-4(23.58 acres) and R-8 (11.52 acres) zoning districts; and 2. Request: Preliminary Plat consisting of 101 building lots and 21 common lots on 34.62 acres of land in the proposed R-4 and R-8 zoning districts Meeting Notes: Oed-IJ - /\/0 I TEM SHEET C ouncil Agenda I tem - 9.D. Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing for S helburne East (H-2018-0112) by S helburne Properties, L L C , L ocated at 4080, 4115, 4205, 4301 and 4330 B ott L n. C lic k Here for Applic ation Materials C lic k Here to S ign Up to Tes tify at Hearing C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S taff Report S taff Report 12/13/2018 Minutes from Planning and Z oning Commission B ackup Material 11/26/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 12/12/2018 - 7:39 A M Meridian City Council Meeting Agenda December 18, 2018 – Page 490 of 702 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 12/18/2018 Hearing Type: Council Item Number: 9-D Project Name: Shelburne East Project No.: H-2018-0112 Active: ❑ Page 1 of 4 http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=127 12/19/2018 I WishSign City -State- In Signature Name Address For Against Neutral To Zip Date/Time Testify 5737S 12/18/2018 Meridian, ID Peter Baranko Graphite X 12:27:47 83642 Way PM 5631 S 12/18/2018 Meridian, ID Mike Hampton Graphite X 12:27:51 83642 Way PM Pete Baranko - 5737S 12/18/2018 Meridian, ID S. Rim Graphite X 12:30:24 83642 Coalition Way PM Susan Karnes, 5556S 12/18/2018 Meridian ID Southern Rim Graphite X X 12:31:03 83642 Coalition Way PM 2443E 12/18/2018 Bill McCall S. Meridian, ID Mores Trail X 12:31:11 Rim Coalition 83642 Dr PM Nicole A 7524S. 12/18/2018 Brown,S Rim Locust Grove Meridian X 12:32:14 Coalition Rd. PM 12/18/2018 6519 S Raap Mary L Affleck Meridian X 12:37:15 Ranch Ln PM http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=127 12/19/2018 City of Meridian - Public Hearing Sign In Form Tools Page 2 of 4 http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=127 12/19/2018 12/18/2018 Melissa X 12:43:12 Johnson PM 1123 e. 12/18/2018 meridian ,id. kent tjemsland mores trail X 12:46:40 83652 dr. PM 12438 West 12/18/2018 BOISE, ID Krista Self Horsham X 12:48:25 83709 Drive PM 12/18/2018 Warren Cays X 12:58:11 SRimCol PM Allyson 12/18/2018 Gozart— S Rim X 1:04:37 PM Coalition 5004 South 12/18/2018 Doris Grenier Meridian X Marsala Way 1:04:40 PM MICHAEL A 5662S. 1 WAGEMAN S. GRAPHITE Meridian X PPM 1::08:3008:30M Rim Coalition WAY Wendy Webb 2299 East (Southern Rim Meridian 12/18/2018 Lodge Trail X Coalition Idaho 83642 1:10:29 PM Dr Member) Doris Grenier 5004 South 12/18/2018 (SRIM Meridian X Marsala Way 1:12:09 PM Coalition) 12/18/2018 Chuck Boyd X 1:30:40 PM 12668 W 12/18/2018 Annette Hunter Gisborne ID X 1:44:02 PM Street 2255 E. Michelle Meridian, ID 12/18/2018 Lodge Trail L X McUmber 83642 1:47:23 PM Ct Tracy Hopkins 2206 E 12/18/2 (S. Rim LODGE MERIDIAN X 1:52:52 PM Coalition) TRAIL CT http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=127 12/19/2018 City of Meridian - Public Hearing Sign In Form Tools Page 3 of 4 http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=127 12/19/2018 5866S Andrea and Meridian, ID 12/18/2018 Graphite X Laddie Tlucek 83642 2:07:11 PM Way Gary Benscoter 3356S Meridian, ID 12/18/2018 - S. Rim X Lyford Ave 83642 2:14:29 PM Coalition Helen 12/18/2018 Tjemsland S. X 3:15:34 PM Rim Coalition 2250 E Meridian, ID 12/18/2018 Carol Nickel Lodge Trail X 83642 3:25:07 PM Ct Opposed- so 6109S. 12/18/2018 ID X rim coalition Tarrega Ln 3:54:36 PM 5556S Meridian 12/18/2018 Sam Karnes Graphite X 83642 4:10:08 PM Way 5662S Meridian, ID 12/18/2018 Lani Wageman Graphite X 83642 4:34:53 PM Way Matthew 2069 E 12/18/ Pond .... S Rim Mores Trail Meridian X 4:59:011 PM PM Coalition Rd Douglas 2402 E. 12/18/2018 Meridian X Wheeler Taconic 5:19:16 PM 230 EAST ROBIN 12/18/2018 LAKE HAZEL MERIDIAN X WILLEMAN 5:30:32 PM ROAD 2471 s 12/18/2018 Shon Parks Meridian X X Titanium 5:32:20 PM Micheal 4301 Bott Meridian, id 12/18/2018 X X Kingsley Lane 83642 5:49:19 PM Earl Edward 4430 Bott Meridian 12/18/2018 X X Esson Lane idaho 83642 5:51:14 PM 4430 E Bott Meridian ID 12/18/2018 Lisa Esson X X Lane 83642 5:52:30 PM http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=127 12/19/2018 City of Meridian - Public Hearing Sign In Form Tools Page 4 of 4 Go Back To List I Export To Excel © 2018 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=127 12/19/2018 2216 E Meridian, ID 12/18/2018 Joe Baldwin X Taconic Dr 83642 5:53:39 PM 11950 w 12/18/2018 Jeff fulcher Boise, id X lewisburg ct. 5:54:42 PM 11950 w Boise, id 12/18/2018 Deanna fulcher X lewisburg ct 83709 5:55:59 PM 4270 E. Bott Meridian, ID 12/18/2018 Jennifer Marsh X X Lane 83642 5:56:22 PM 4270 E Bott Meridian id 12/18/2018 Jared Marsh X X In 83642 5:57:17 PM Chris and marci 2371 e Meridian, 12/18/2018 X rood cyanite dr ida, 83642 6:18:17 PM Chris and marci 2371 e Meridian, 12/18/2018 rood s rim X cyanite dr ida, 83642 6:20:37 PM coalition 2498 E Meridian, ID 12/18/2018 Andrea Shelton X Cyanite Dr 83642 7:01:14 PM 12/18/2018 Barbara Berlat X 7:14:20 PM Lori Smith S 12/18/2018 X Rim Coalition 8:01:42 PM Go Back To List I Export To Excel © 2018 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=127 12/19/2018 Page 1 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT DATE: 12/18/2018 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2018-0112 Shelburne East PROPERTY LOCATION: 4080, 4115, 4205, 4301 & 4330 E. Bott Ln., in the SE ¼ of Section 28, Township 3N., Range 1E. I. PROJECT DESCRIPTION Annexation & zoning of 35.09 acres of land with R-4 (23.58 acres) and R-8 (11.52 acres) zoning districts; and, Preliminary Plat consisting of 101 building lots and 21 common lots on 34.62 acres of land in the proposed R-4 and R-8 zoning districts. II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage Future Land Use Designation Medium Density Residential (MDR) (3-8 units/acre) Existing Land Use Rural residential and agricultural, zoned RUT in Ada County Proposed Land Use(s) Single-family residences Current Zoning RUT Proposed Zoning R-4 and R-8 Lots (# and type; bldg/common) 122 lots total; 101 building lots/21 common lots Phasing plan (# of phases) 3 phases Number of Residential Units (type of units) 101 (single family detached homes) Density (gross & net) 3.10 units/acre (gross); 4.81 units/acre (net) Open Space (acres, total [%] / buffer / qualified) 5.25 acres (16%) Amenities 20,000 SF grassy area, sports court, tot lot, community garden, pond, three shade/picnic areas, open play field, micro- pathway, 10-foot wide multi-use pathway Physical Features (waterways, hazards, flood plain, hillside) Nine Mile Creek, Ten Mile Feeder Canal Meridian City Council Meeting Agenda December 18, 2018 – Page 491 of 702 Page 2 Description Details Page Neighborhood meeting date; # of attendees: April 10, 2018; 12 attendees July 2, 2018; 10 attendees August 7, 2018; 10 attendees History (previous approvals) None B. Community Metrics (see Exhibit B for detailed information) Description Details Page Ada County Highway District  Staff report (yes/no) Yes  Requires ACHD Commission Action (yes/no) Yes (for LOS proposal) Access (Arterial/Collectors/State Hwy/Local)(Existing and Proposed) S. Hillsdale Ave. & E. Bott Ln. (both collectors) Traffic Level of Service Stub Street/Interconnectivity/Cross Access Stub streets are proposed to adjacent parcels to the west and south (see plat) Existing Road Network Existing Arterial Sidewalks / Buffers Proposed Road Improvements Fire Service  Distance to Fire Station 1+/- mile to Station No. 4  Fire Response Time 4 minutes (level of service expectation= 5 minutes)  Resource Reliability 79% (does not meet the targeted goal of 85% or greater)  Risk Identification 1 (residential) – current resources would be adequate to supply service to this propose project  Accessibility Does not meet all required road widths and turnarounds; will need revisions to meet IFC requirements. [A structural engineer is reviewing the existing bridge to ensure it can safely support a fire truck (i.e. 80,000 lbs.).]  Special/resource needs An aerial device will not be required  Water Supply Requires 1,000 gallons per minute for one hour  Other Resources Police Service  Distance to Police Station 5 miles from Meridian Police Department  Police Response Time 5 minutes  Calls for Service 89  % of calls for service split by priority % of P3 CFS – 1.1% % of P2 CFS – 65.2% % of P1 CFS – 31.5% % of P0 CFS – 2.2%  Accessibility Requesting two different points of public access. Improve bridge to accommodate two lanes of traffic and heavy vehicles. Recommend that all roadway and bridge improvements be completed before occupancy of homes. (A structural engineer is reviewing the bridge to ensure safe secondary access in the interim of the bridge being reconstructed.)  Specialty/resource needs No additional need  Crimes 22 total  Crashes 4  Other Reports Meridian City Council Meeting Agenda December 18, 2018 – Page 492 of 702 Page 3 Description Details Page Distance to nearest City Park (+ size) West Ada School District  Distance (elem, ms, hs) Hillsdale Elementary: ½ mile Lake Hazel Middle School: 1.7 miles Mountain View High School: 4 miles  Capacity of Schools Hillsdale Elementary: 650 Lake Hazel Middle School: 1,000 Mountain View High School: 1,800  # of Students Enrolled Hillsdale Elementary: 751 Lake Hazel Middle School: 1,015 Mountain View High School: 2,303 C. Project Area Maps Future Land Use Map Aerial Map Meridian City Council Meeting Agenda December 18, 2018 – Page 493 of 702 Page 4 Zoning Map Planned Development Map III. APPLICANT INFORMATION A. Applicant: Shelburne Properties, LLC. - 7440 E. Pinnacle Peak Rd., Ste. 142, Scottsdale, AZ 85255 B. Owner: Jeffrey and Deanna Fulcher – 4330 E. Bott Lane, Meridian, ID 83642 Michael and Marleen Kingsley – 4301 E. Bott Lane, Meridian, ID 83642 David and Dixie Seegmiller – 4080 E. Bott Lane, Meridian, ID 83642 Shelburne Properties, LLC. – 4115 E. Bott Lane, Meridian, ID 83642 C. Representative: John Carpenter, T-O Engineers – 332 N. Broadmore Way, Ste. 101, Nampa, ID 83687 IV. NOTICING A. Newspaper notification published on: 10/26/2018 (Commission); 11/30/2018 (City Council) B. Radius notice mailed to properties within 300 feet on: 10/24/2018 (Commission); 11/27/2018 (City Council) C. Applicant posted notice on site on: 11/2/2018 (Commission); 11/29/2018 (City Council) D. Nextdoor posting: 10/23/2018 (Commission); 11/27/2018 (City Council) Meridian City Council Meeting Agenda December 18, 2018 – Page 494 of 702 Page 5 V. STAFF ANALYSIS A. Comprehensive Plan Policies:  “Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E)  “Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D)  “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F)  “Require common area in all subdivisions.” (3.07.02F)  “Require pedestrian access in all new development to link subdivisions together and promote neighborhood connectivity.” (3.07.02C)  “Develop pathways to connect Meridian with Boise, Nampa, Kuna and Eagle.” (6.01.02C) B. Existing Structures/Site Improvements: There are (4) existing homes and accessory structures on this site; all are proposed to be removed except for the home on proposed Lot 9, Block 9 and the garage on proposed Lot 6, Block 7. A new home is proposed to be built on Lot 6, Block 7 and the existing garage will serve as an accessory structure to the home. The structures proposed to remain meet the required setbacks. The remaining structures should be removed prior to signature on the final plat by the City Engineer. C. Dimensional Standards: (UDC Tables 11-2A-5 and 11-2A-6) Meridian City Council Meeting Agenda December 18, 2018 – Page 495 of 702 Page 6 Note: There are several lots that do not include a street frontage dimension and one lot (Lot 12, Block 1) that doesn’t meet the minimum property size. All lots should comply with the dimensional standards listed above, as applicable. D. Specific Use Standards: None E. Traffic Thompson Engineering prepared a traffic analysis for this development; a full Traffic Impact Study was not required. The traffic analysis was reviewed by ACHD and taken into consideration in their report. F. Access: (UDC 11-3A-3) Access is proposed via the future S. Hillsale Ave., a collector street, via E. Peaceful Pond Dr. from E. Zaldia St.; and E. Bott Ln., currently a local street but designated as a future collector street, via Cloverdale Rd. A new bridge is proposed on Bott Lane over the Ten Mile Feeder Canal to replace the existing single-lane bridge. ACHD is requiring Bott Lane to be improved off-site from the east property line, east to Cloverdale Rd., with 30 feet of pavement and 3-foot wide gravel shoulders. The Applicant is having a structural engineer review the existing bridge over the Ten Mile Feeder Canal to ensure it’s safely capable of supporting a fire truck (80,000 lbs.) so that a secondary access is available to the site for emergency purposes. Documentation should be submitted to the Planning Division and Fire Department of the findings. Stub streets for future extension and interconnectivity are proposed to the west to the Marsh (#S1128427880) and Rasmussen (#R5070900400) properties; and to the south to the Williams (S1128438500) property. G. Parking: (UDC Table 11-3C-6) Off-street parking should be provided in accord with the following standards: All garages are proposed to hold 3 cars and will have a parking pad outside the garage to accommodate parking for each residence in accord with this requirement. H. Common Driveways (UDC 11-6C-3D) Three (3) common driveways are proposed that comply with UDC standards. An exhibit is required to be submitted with the final plat application that depicts the setbacks, fencing, building envelope and orientation of the lots and structures. Driveways for abutting properties that aren’t taking access from the common driveway(s) should be depicted on the opposite side of the shared property line away from the common driveway. Solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5-foot wide landscaped buffer. A perpetual ingress/egress easement is required to be filed with the Ada County Recorder, which shall include a requirement for maintenance of a paved surface capable of supporting Meridian City Council Meeting Agenda December 18, 2018 – Page 496 of 702 Page 7 fire vehicles and equipment. A copy of the easement should be submitted to the Planning Division prior to signature on the final plat. I. Sidewalks/Parkways: (UDC 11-3A-17) Detached sidewalks with parkways are proposed along S. Hillsdale Ave. and E. Bott Ln., collector streets, and adjacent to some common lots; attached sidewalks are proposed along the majority of local streets within the development. J. Pathways: (UDC 11-3A-8, 11-3B-12C) A segment of the City’s multi-use pathway system is proposed along the east side of the Ten Mile Feeder Canal in accord with the Pathways Master Plan; a 14-foot wide public pedestrian easement is required to be submitted to the Planning Division for the pathway (coordinate details with Kim Warren, Park’s Dept. 208-888-3579). K. Landscaping (11-3B) A 20-foot wide street buffer is required along E. Bott Ln. and S. Hillsdale Ave., both collector streets, in accord with UDC Table 11-2A-5 and 11-2A-6 and landscaped per the standards listed in UDC 11-3B-7C. Landscaping is proposed in accord with UDC standards. Landscaping is required along pathways in accord with the standards listed in UDC 11-3B-12C. A minimum 5-foot wide landscape strip is required along each side of the pathway consisting of a mix of trees, shrubs, lawn and/or other vegetative groundcover. A minimum of (1) tree is required per 100 linear feet of pathway. Landscaping needs to be included on the west side of the multi-use pathway along the Ten Mile Feeder Canal. Stormwater swales are required to be vegetated and designed in accord with the standards listed in UDC 11-3B-11C. Common open space areas are required to be landscaped with lawn (either seed or sod) and a minimum of one deciduous shade tree per 8,000 square feet as set forth in UDC 11-3G-3E. Parkways are required to be landscaped per the standards listed in UDC 11-G-3B.5. Mitigation is required for all existing healthy trees 4” caliper or greater that are removed from the site with equal replacement of the total calipers lost on site up to an amount of 100% replacement in accord with UDC 11-3B-10C.5. Mitigation calculations are included on the landscape plan in accord with UDC standards. L. Qualified Open Space: (UDC 11-3G-3B) A minimum of 10% (3.4 acres) qualified open space is required; a total of 5.25 acres (or 16%) is proposed consisting of a community orchard, a pond, collector street buffers, parkways along collector/local streets, stormwater detention facilities, and open grassy areas at least 50’ x 100’ in area. (See Exhibit D in Section VII.) M. Qualified Site Amenities: (UDC 11-3G-3C) A minimum of (2) qualified site amenities are required; several amenities are proposed from each of the three categories (i.e. quality of life, recreation, and pedestrian or bicycle circulation system) as follows: (3) picnic areas with shelters and tables, a sports court (i.e. pickleball), a segment of the City’s multi-use pathway system along the Ten Mile Feeder Canal, internal pathways and micro-paths, a pond with a bench, a tot lot with children’s play equipment, a community orchard with picnic tables, and an additional 20,000 square feet of common open space area. (See Exhibit E in Section VII.) Meridian City Council Meeting Agenda December 18, 2018 – Page 497 of 702 Page 8 N. Waterways: (UDC 11-3A-6) The Ten Mile Feeder Canal and the Nine Mile Creek cross this site. The canal is proposed to remain open and not be piped; the creek is proposed to be piped. However, the UDC requires creek corridors to remain open and be improved as a natural amenity in all residential designs. O. Storm Drainage: (UDC 11-3A-18) An adequate storm drainage system is required in all developments in accord with the City’s adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18. P. Open Water Ponds (11-3G-3B.8) An irrigation pond is proposed on Lot 13C, Block 4 and will bypass flow from the Nine Mile Creek and will be designed to serve as an amenity. All ponds with a permanent water level are required to have recirculated water and be maintained such that it doesn’t become a mosquito breeding ground. Q. Fencing: (UDC 11-3A-6C and 11-3A-7) Five-foot tall privacy fence is proposed along the perimeter of the subdivision and adjacent to common areas that are visible from the street; 5-foot and 6-foot tall view fence is proposed adjacent to the Ten Mile Feeder Canal and internal common areas in accord with UDC standards. R. Irrigation Easements: Irrigation easements wider than10 feet are required to be included in a common lot that is a minimum of 20 feet wide and outside of a fenced area, unless modified by City Council at a public hearing with notice to surrounding property owners. There is a 15-foot wide irrigation easement depicted along the southern boundary of Lots 2-9, Block 4 and along the north boundary of Lot 9, Block 3 that is required to be placed in a common lot unless otherwise approved by City Council; the Applicant requests Council approval of the easement to be placed on building lots rather than in a common lot. S. Utilities: (UDC 11-3A-21) Connection to City water and sewer services is proposed. Street lighting is required to be installed in accord with the City’s adopted standards, specifications and ordinances. The existing home proposed to remain on Lot 9, Block 9 is required to hook up to City water and sewer service within 60 days of it becoming available as set forth in MCC 9-1-4 and 9-4-8. T. Building Elevations Conceptual building elevations were submitted for future homes within this development; the architectural style will be a continuation of those in Shelburne Subdivision to the west. Building materials consist of stucco and board-and-batten siding with some stone veneer accents. Most of the homes will be a single-story in height with some 2-story, will range in size from 1,800 to 3,000 square feet, contain 3-4 bedrooms and have 2- and 3-car garages (see Exhibit F in Section VII.) Because the rear and/or sides of 2-story homes will be highly visible from the collector streets (i.e. Hillsdale Ave. and Bott Ln.), staff recommends articulation is incorporated through changes in two or more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. Meridian City Council Meeting Agenda December 18, 2018 – Page 498 of 702 Page 9 VI. DECISION A. Staff: The legal description submitted with the annexation application shows the boundaries of the property contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The proposed density (3.10 units/acre) of the subdivision is at the low end but consistent with that desired in MDR designated areas. Common open space and site amenities are dispersed throughout the development and are substantially above the minimum required standards. Pathways provide pedestrian connections to internal common areas throughout the development and to adjacent properties. For these reasons, staff recommends approval of the proposed AZ and PP applications with the requirement of a Development Agreement per the provisions in Section VII. B. Commission: The Meridian Planning & Zoning Commission heard these items on November 15, 2018. At the public hearing, the Commission moved to recommend approval of the subject AZ and PP requests. a. Summary of Commission Public Hearing: i. In favor: Jeff Bower, Applicant’s Representative; Michael Kingsley; Shon Parks, T- O Engineers; ii. In opposition: Jennifer Marsh; Jared Marsh; iii. Commenting: Lisa Esson, Earl Esson, Bonnie Stiles; Jeff Fulcher iv. Written testimony: John Carpenter, T-O Engineers (Applicant’s Representative); Tim and Lisa Petsky v. Staff presenting application: Sonya Allen; Bill Parsons vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. The Petsky’s request a 6’ tall privacy fence and either a restriction for a single-story home on the lot against their southeast corner or no second story windows facing north due to the location of their outdoor kitchen and pool area where they’d like to retain their privacy; ii. Concern pertaining to increased traffic in the area generated from the proposed development and impact on quality of life for existing residents; iii. Concern pertaining to the lack of continuous/complete improvements (i.e. street and sidewalks) on Bott Ln. from the east project boundary to Cloverdale Rd.; iv. Against the density proposed, belief that it’s too high for this area, prefer R-4 zoning; v. The Marsh’s request a barrier is constructed along their south property line next to Bott Ln. where their son’s bedroom is located for safety, fencing along their east property boundary, and single-level homes constructed adjacent to their property; vi. Concern pertaining to impact of the proposed development on already overcrowded schools; vii. Concern pertaining to cut-through traffic on Bott Ln./Peaceful Pond between Cloverdale and Eagle Roads; viii. Lack of transition in lot sizes and buffering to existing large rural lots. Meridian City Council Meeting Agenda December 18, 2018 – Page 499 of 702 Page 10 c. Key Issues of Discussion by Commission: i. The provision of additional landscaping, retaining walls, rocks/boulders or some kind of a buffer between Bott Ln. and the Marsh home to protect their house similar to that designed for the Rasmussen’s; ii. Timeline for the house on the Fulcher property to be constructed (Jeff Fulcher stated they intend to build their home as soon as the property is subdivided); iii. In favor of the proposed open space and site amenities; iv. The requirement of a street buffer on the Fulcher property for continuity; v. Whether or not off-site curb, gutter and sidewalk improvements should be required along Bott Ln. to Cloverdale Rd.; vi. If the proposed density (i.e. 3.1 units/acre) is appropriate for this development. d. Commission Change(s) to Staff Recommendation: i. Strike condition #1.3e which recommends a common lot is provided for a landscaped street buffer along S. Trenton Ave. on the Fulcher property; ii. Include a condition requiring the Applicant to work with the Marsh’s to ensure they have an appropriate buffer (landscaping and security protection) for their home from traffic on Bott Ln. (see condition #1.1f); iii. Include a condition requiring off-site improvements (i.e. curb, gutter and sidewalk) along one side of Bott Lane from the east property boundary to Cloverdale Rd. with the third phase of development (see condition #1.1g). e. Outstanding Issue(s) for City Council: i. A 15-foot wide easement is proposed along the southern boundary of Lots 2-9, Block 4 and along the north boundary of Lot 9, Block 3. The UDC (11-3A-6D) requires easements wider than 10 feet to be placed in a common lot that is a minimum of 20 feet wide and outside of a fenced area, unless modified by City Council. The Applicant requests Council approval for the easement to be located on building lots rather that in a common lot. Meridian City Council Meeting Agenda December 18, 2018 – Page 500 of 702 Page 11 VII. EXHIBITS A. Legal Description & Exhibit Maps for Annexation Boundary Meridian City Council Meeting Agenda December 18, 2018 – Page 501 of 702 Page 12 Meridian City Council Meeting Agenda December 18, 2018 – Page 502 of 702 Page 13 Meridian City Council Meeting Agenda December 18, 2018 – Page 503 of 702 Page 14 Meridian City Council Meeting Agenda December 18, 2018 – Page 504 of 702 Page 15 Meridian City Council Meeting Agenda December 18, 2018 – Page 505 of 702 Page 16 Meridian City Council Meeting Agenda December 18, 2018 – Page 506 of 702 Page 17 Meridian City Council Meeting Agenda December 18, 2018 – Page 507 of 702 Page 18 Meridian City Council Meeting Agenda December 18, 2018 – Page 508 of 702 Page 19 Meridian City Council Meeting Agenda December 18, 2018 – Page 509 of 702 Page 20 Meridian City Council Meeting Agenda December 18, 2018 – Page 510 of 702 Page 21 C. Preliminary Plat (dated: 9/17/18) Meridian City Council Meeting Agenda December 18, 2018 – Page 511 of 702 Page 22 Meridian City Council Meeting Agenda December 18, 2018 – Page 512 of 702 Page 23 Meridian City Council Meeting Agenda December 18, 2018 – Page 513 of 702 Page 24 D. Landscape Plan (dated: 9/12/18) Meridian City Council Meeting Agenda December 18, 2018 – Page 514 of 702 Page 25 Meridian City Council Meeting Agenda December 18, 2018 – Page 515 of 702 Page 26 Meridian City Council Meeting Agenda December 18, 2018 – Page 516 of 702 Page 27 Meridian City Council Meeting Agenda December 18, 2018 – Page 517 of 702 Page 28 Meridian City Council Meeting Agenda December 18, 2018 – Page 518 of 702 Page 29 E. Qualified Open Space Exhibit and Calculations Meridian City Council Meeting Agenda December 18, 2018 – Page 519 of 702 Page 30 Meridian City Council Meeting Agenda December 18, 2018 – Page 520 of 702 Page 31 F. Site Amenities Meridian City Council Meeting Agenda December 18, 2018 – Page 521 of 702 Page 32 Meridian City Council Meeting Agenda December 18, 2018 – Page 522 of 702 Page 33 G. Conceptual Building Elevations Meridian City Council Meeting Agenda December 18, 2018 – Page 523 of 702 Page 34 Meridian City Council Meeting Agenda December 18, 2018 – Page 524 of 702 Page 35 Meridian City Council Meeting Agenda December 18, 2018 – Page 525 of 702 Page 36 Meridian City Council Meeting Agenda December 18, 2018 – Page 526 of 702 Page 37 Meridian City Council Meeting Agenda December 18, 2018 – Page 527 of 702 Page 38 VIII. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. Comments/Site Specific Conditions 1.1 A Development Agreement (DA) is required as a provision of annexation and zoning of these properties. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting the rezone. The DA shall, at minimum, incorporate the following provisions: a. Development shall substantially comply with the preliminary plat, phasing plan, landscape plan, qualified open space exhibit and conceptual building elevations included in Section VII and the associated conditions of approval in the staff report. b. The existing home proposed to be retained on Lot 9, Block 9 shall hook up to City water and sewer service within 60 days of it becoming available as set forth in MCC 9-1-4 and 9-4-8. c. The existing garage on Lot 6, Block 7 is allowed to remain as an accessory structure to the future home to be constructed on that lot and shall not be used as a residence. d. The rear and/or sides of 2-story homes visible from the collector streets (i.e. Hillsdale Ave. and Bott Ln.) shall incorporate articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. e. The Nine Mile Creek shall remain open and be improved as a natural amenity as set forth in UDC 11-3A-6. f. The Applicant shall work with the Marsh’s (Parcel #S1128427880) to ensure an appropriate buffer (landscaping and security protection) is provided for their home from traffic on Bott Ln. g. Off-site improvements (i.e. curb, gutter and sidewalk) shall be constructed along one side of Bott Lane from the east property boundary to Cloverdale Rd. with the third phase of development. 1.2 The preliminary plat, dated 9/17/18, shall be revised as follows: a. The 15-foot wide easement along the southern boundary of Lots 2-9, Block 4 and along the north boundary of Lot 9, Block 3 is required to be placed in a common lot that is a minimum of 20 feet wide and outside of a fenced area, unless modified by City Council per UDC 11- 3A-6D. The Applicant requests Council approval for the easement to be located on building lots rather that in a common lot. b. Revise the two (2) turn-arounds on E. Davin St. to comply with Appendix D of the IFC. c. Lot 1C, Block 10 should not be included as a common lot and should be shown as right-of- way. 1.3 The landscape plan, dated 9/12/18, shall be revised as follows: a. Remove the landscaping in the middle of the cul-de-sac on S. Trenton Pl. unless otherwise approved by the Fire Dept. Meridian City Council Meeting Agenda December 18, 2018 – Page 528 of 702 Page 39 b. Depict landscaping along all pathways in accord with the standards listed in UDC 11-3B- 12C. c. Stormwater swales are required to be vegetated and designed in accord with the standards listed in UDC 11-3B-11C. d. Remove the common area strip on the west side of Lot 1, Block 8. e. Staff recommends a common lot for landscaping is provided on Lot 6, Block 7 along the frontage of S. Trenton Ave. for continuity. 1.4 All ponds with a permanent water level are required to have recirculated water and be maintained such that it doesn’t become a mosquito breeding ground. 1.5 All existing structures proposed to be removed shall be removed prior to signature on the final plat by the City Engineer. 1.6 Install “No Parking – Fire Lane” signs on all 48’ radius cul-de-sacs per requirement of the Fire Dept. 1.7 A 14-foot wide public pedestrian easement shall be submitted to the Planning Division for the multi-use pathway along the Ten Mile Feeder Canal prior to signature on the final plat. Coordinate the details of the easement with Kim Warren, Park’s Department (208-888-3579). 1.8 A perpetual ingress/egress easement for the common driveways is required to be filed with the Ada County Recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the easement should be submitted to the Planning Division prior to signature on the final plat. 1.9 An exhibit shall be submitted with the final plat application for lots accessed by common driveways that depict the setbacks, fencing, building envelope and orientation of the lots and structures in accord with UDC 11 -6C-3D. Driveways for abutting properties that aren’t taking access from the common driveway(s) should be depicted on the opposite side of the shared property line away from the common driveway. Solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5-foot wide landscaped buffer. 1.10 A structural engineer shall review the existing bridge over the Ten Mile Feeder Canal to ensure it’s capable of safely supporting a fire truck (80,000 lbs.) so that a secondary access is available to the site for emergency purposes. Documentation should be submitted to the Planning Division and Fire Department of the findings prior to issuance of the first Certificate of Occupancy for the development. A letter was submitted by a structural engineer (Darren Truchot, PE, BHB Structural on December 12, 2018) based on findings from a ground penetrating radar (GPR) stating that the existing bridge on Bott Ln. will accommodate all single rear axle fire trucks, except an aerial ladder truck that has a maximum rear axle load of 33,500; no double rear axle fire trucks would be allowed. 2. General Conditions of Approval 2.1 Comply with all bulk, use, and development standards of the R-4 zoning district listed in UDC Table 11-2A-5. 2.2 Comply with all provisions of 11-3A-3 with regard to access to streets. 2.3 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11 -3A- 15, UDC 11-3B-6 and MCC 9-1-28. 2.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17. Meridian City Council Meeting Agenda December 18, 2018 – Page 529 of 702 Page 40 2.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 2.7 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B- 7C. 2.8 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B- 11C. 2.9 Construct all parkways consistent with the standards as set forth in UDC 11-3A-17E, 11-3G-3B5 and 11-3B-7C. 2.10 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3, including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements, blocks, street buffers, and mailbox placement. 2.11 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. 2.12 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 3. Ongoing Conditions of Approval 3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14. 3.2 All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11-3G-3F1. 3.3 The project is subject to all current City of Meridian ordinances. 3.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 3.5 The applicant shall have an ongoing obligation to maintain all pathways. 3.6 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. 3.7 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping and constructed features within the clear vision triangle consistent with the standards in UDC 11- 3A-3. 4. Process Conditions of Approval 4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 4.2 The applicant shall complete all improvements related to public life, safety, and health as set forth in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with UDC 11-5C-3C. 4.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C2. 4.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two years of the signature of the City Engineer on the previous final plat as set forth in UDC 11 -6B- 7B (if applicable). Meridian City Council Meeting Agenda December 18, 2018 – Page 530 of 702 Page 41 4.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension as set forth in UDC 11-6B-7. 4.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. B. PUBLIC WORKS DEPARTMENT 1. Site Specific Conditions 1.1 A street light plan will need to be included in the final plat application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 1.2 An off-site water main connection to the water main in E. Amity Rd must be made with phase 3 of the current phasing plan. Final plat for each phase must be modeled to ensure fire flow. If water main in E Clayden Street cannot be built with phase 1, per current phasing plan, then the water main in S Langdon Street and E Fratello Street must be upsized to 12-inch diameter. 2. General Conditions 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC Meridian City Council Meeting Agenda December 18, 2018 – Page 531 of 702 Page 42 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. Meridian City Council Meeting Agenda December 18, 2018 – Page 532 of 702 Page 43 2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT http://weblink.meridiancity.org/weblink8/0/doc/157207/Page1.aspx D. PARK’S DEPARTMENT No comments were received. E. DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ): http://weblink.meridiancity.org/weblink8/0/doc/156947/Page1.aspx F. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO (COMPASS) http://weblink.meridiancity.org/weblink8/0/doc/157017/Page1.aspx G. WEST ADA SCHOOL DISTRICT (WASD) http://weblink.meridiancity.org/weblink8/0/doc/157972/Page1.aspx H. CENTRAL DISTRICT HEALTH DEPARTMENT (CDHD) http://weblink.meridiancity.org/weblink8/0/doc/157028/Page1.aspx I. BOISE PROJECT BOARD OF CONTROL http://weblink.meridiancity.org/weblink8/0/doc/156890/Page1.aspx J. IDAHO TRANSPORTATION DEPARTMENT (ITD) http://weblink.meridiancity.org/weblink8/0/doc/157781/Page1.aspx K. NAMPA MERIDIAN IRRIGATION DISTRICT (NMID) http://weblink.meridiancity.org/weblink8/0/doc/157048/Page1.aspx L. NEW YORK IRRIGATION DISTRICT http://weblink.meridiancity.org/weblink8/0/doc/156399/Page1.aspx M. ADA COUNTY HIGHWAY DISTRICT (ACHD) http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=158096&dbid=0 Meridian City Council Meeting Agenda December 18, 2018 – Page 533 of 702 Page 44 IX. FINDINGS A. Annexation Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation, the Council shall make the following findings: 1. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Applicant is proposing to annex the subject 35.1 acres of land with R-4 and R-8 zoning districts and to develop 101 new single-family residential homes. The Commission finds that the proposed map amendment complies with the provisions of the Comprehensive Plan, is consistent with Medium Density Residential and should be compatible with adjacent residential uses (see section VII above for more information). 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Commission finds that the proposed map amendment to the R-4 and R-8 zoning districts is consistent with the purpose statement for the residential districts as detailed in Section VIII above. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Commission finds that the proposed zoning map amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the applicant. The Commission recommends that the Council consider any oral or written testimony that may be provided when determining this finding. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Commission finds that the proposed zoning amendment will not result in the adverse impact upon the delivery of services by any political subdivision providing public services within the City. 5. The annexation is in the best of interest of the City (UDC 11-5B-3.E). The Commission finds that the annexation of the site is in the best interest of the City. B. Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: 1. The plat is in conformance with the Comprehensive Plan; The Commission finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to land use, transportation, and circulation. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information. 2. Public services are available or can be made available and are adequate to accommodate the proposed development; Meridian City Council Meeting Agenda December 18, 2018 – Page 534 of 702 Page 45 The Commission finds that public services will be provided to the subject property upon development. (See Exhibit B of the Staff Report for more details from public service providers.) 3. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, the Commission finds that the subdivision will not require the expenditure of capital improvement funds. 4. There is public financial capability of supporting services for the proposed development; The Commission recommends the Council rely upon comments from the public service providers (i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit B for more detail.) 5. The development will not be detrimental to the public health, safety or general welfare; and The Commission is not aware of any health, safety, or environmental problems associated with the platting of this property that should be brought to the Council’s attention. ACHD considers road safety issues in their analysis. The Commission recommends that the Council consider any public testimony that may be presented when determining whether or not the proposed subdivision may cause health, safety or environmental problems of which the Commission is unaware. Meridian City Council Meeting Agenda December 18, 2018 – Page 535 of 702 Shelburne East Meridian City Council December 18, 2018 Vicinity Map 23.5 acres of R-4 11.5 acres of R-8 Buildable Lots: 101 Common Lots: 21 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 9 E Project File Number: H-2018-0088 Item Title: Public Hearing for Linder Village By Lynx/DMG Real Estate, Located at the SE Corner of N. Linder Rd and W. Chinden Blvd. Request: 1. Request: Annexation and Zoning of 81.51 acres of land from the RUT zoning district in Ada County to the C -C zoning district (63.796 acres) and the R-8 zoning district (17.713 acres) in the city; and 2. Request: Preliminary Plat consisting of 16 commercial building lots,1 residential building lot, 2 common lots, and 2 other lots for future right-of-way dedication on 78.13 acres of land in the proposed C -C and R-8 zoning districts; and 3. Request: Variance to the UDC 11-3H-4B.2for 2 accesses via W. Chinden Blvd./SH 2O-26 Meeting Notes: /VVJ I-.- - - -�) / I I TEM SHEET C ouncil Agenda I tem - 9.E . Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing for L inder Village (H-2017-0088) by Lynx/D M G Real Estate, L ocated at the S E corner of N. L inder Rd. and W. C hinden Blvd. C lic k Here for Applic ation Materials C lic k Here to S ign Up to Tes tify at Hearing C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Minutes from Planning and Z oning Commission B ackup Material 11/26/2018 S taff Report S taff Report 12/12/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 12/12/2018 - 7:40 A M Meridian City Council Meeting Agenda December 18, 2018 – Page 561 of 702 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 12/18/2018 Hearing Type: Council Item Number: 9-E Project Name: Linder Village Project No.: H-2017-0088 Active: ❑ Page 1 of 9 http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=126 12/19/2018 I WishSign Signature City -State- In Address For Against Neutral To Name Zip Date/Time Testify 12/15/2018 Michael Meridian, 972 West Bacall St. X X 3:02:42 Arnold ID 83646 PM 12/15/2018 Meridian, Linda Arnold 972 West Bacall St. X 3:03:13 ID 83646 PM 12/16/2018 Sally Meridian, 1166 W Bacall St X X 6:18:47 Reynolds ID 83646 PM 12/16/2018 Lynae Meridian, 1151 W Hitchcock St X 7:49:33 Heninger ID 83646 PM 12/16/2018 Gary Engel 4923 N. Arliss Meridian X 7:50:15 PM 12/16/2018 Beth 6052 N Mitchum Meridian X 7:51:11 Schweibinz PM Meridian 12/16/2018 Vanessa 5453 N Mitchum Ave Idaho X 7:51:46 Gray 83646 PM http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=126 12/19/2018 City of Meridian - Public Hearing Sign In Form Tools Page 2 of 9 http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=126 12/19/2018 Meridian 12/16/2018 Barry 992 W Cagney Drive Idaho X 7:55:07 Humpherys 83646 PM 12/16/2018 Hannah Meridian 5699 N Bergman Ave X 7:58:19 Noel ID 83646 PM 12/16/2018 Tami Draper 1273 W Legarreta Dr. Meridian X 8:02:49 PM 12/16/2018 Ron Draper 1273 W Legarreta Dr. Meridian X 8:03:05 PM Meridian, 12/16/2018 Beth Elkins 5726 N Bergman Ave Idaho, X 8:03:25 83646 PM 12/16/2018 Alison 5350 N Borgnine Ave Meridian X 8:09:17 Messersmith PM 12/16/2018 Michele Meridian, 1271 W. Bacall st X 8:11:35 Hutchison ID 83646 PM 12/16/2018 Chrys Meridian 1192 W. Bacall st X X 8:13:58 Eastman Idaho PM 12/16/2018 Meridian, Kate Engel 4923 N Arliss Ave X 8:14:59 ID 83646 PM Meridian, 12/16/2018 Traci Fuller 5708 N Bergman Idaho, X 8:25:59 83646 PM 12/16/2018 Meridian, MM83646 Erin Ebright 1065 W Barrymore Dr X 8:29:26 ID PM Meridian 12/16/2018 Barbara 5965 n. Arliss Ave idaho X 8:35:50 Badigian 83646 PM 12/16/2018 Laura 3294 S FOX LEASH AVE EAGLE X 8:35:54 Uruburu PM http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=126 12/19/2018 City of Meridian - Public Hearing Sign In Form Tools Page 3 of 9 http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=126 12/19/2018 Meridian 12/16/2018 Leonard 5965 n. Arliss Ave idaho X 8:36:19 Badigian 83646 PM Meridian, 12/16/2018 Andrew 1065 W Barrymore Dr Idaho X X 8:40:11 Ebright 83646 PM Meridian, 12/16/2018 Mark 357 w producer drive Idaho X 9:11:51 Hopkins 83646 PM 12/16/2018 DAVID J DAVID5781 N. Joy Ave Meridian X X 9:21:26 REYES PM 12/16/2018 Scott Fuller 5708 N Bergman Ave ID X 9:33:26 PM 12/16/2018 Catina 464 West Cagney Street Meridian X 10:56:44 Tharp PM 12/17/2018 Bob Bacon 6695 N Moon Drummer Way Meridian X 6:31:43 AM 12/17/2018 Gavin 927 W Archerfield Dr ID X 6:36:33 Sessions AM 12/17/2018 Robyn Robyn.sessions@yahoo.com 83646 X 7:06:42 Sessions AM 12/17/2018 meridian, greg brown 1940 s. bonito way, ste. 150 X 8:11:40 id 83642 AM Meridian, 12/17/2018 Matthew 1153 W Bacall St Idaho X 8:56:28 Hessing 83646 AM 12/17/2018 Tyler Meridian, 5953 N Mitchum Ave X 10:03:17 Turnbull ID 83646 AM 12/17/2018 Jamie 403 W BRODERICK DR MERIDIAN X 10:34:44 Jacobsen AM http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=126 12/19/2018 City of Meridian - Public Hearing Sign In Form Tools Page 4 of 9 http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=126 12/19/2018 12/17/2018 Susan Meridian, 6550 N Lonicera Way X 11:36:58 Fillman ID. 83646 AM 12/17/2018 Meridian, Nick Eller 851 W Honker Dr. X X 3:48:21 ID 83642 PM 12/17/2018 Meridian Pam Koch 1140 W Bacall St X 5:26:27 Idaho PM 12/17/2018 Greg Meridian, 1166 W Bacall St X X 5:36:27 Reynolds ID 83646 PM 12/17/2018 John and X 7:41:27 Joann Howe PM 12/17/2018 Andrew 5041 n Clooney ave Meridian X 10:35:22 Allen PM 12/18/2018 Patrick Meridian, 5558 N. Mitchum Ave. X 9:33:22 Brown Idaho AM Eagle, 12/18/2018 Amber 4272 W. Bolton Drive Idaho X 11:07:37 Woolner 83616 AM 12/18/2018 Stephanie Eagle, ID 3861 W. Dublin Dr. X 11:26:36 Duncan 83616 AM 12/18/2018 Jason Eagle, ID 3861 W. Dublin Dr. X 11:27:02 Duncan 83616 AM 12/18/2018 Eagle, ID Mia Duncan 3861 W. Dublin Dr. X 11:27:32 83616 AM 12/18/2018 Peter Eagle, I D 2904 S.Bergman Way X 11:30:15 Kasper p 83616 AM 12/18/2018 Peter Meridian, 5737 S Graphite Way X 12:28:12 Baranko ID 83642 PM http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=126 12/19/2018 City of Meridian - Public Hearing Sign In Form Tools Page 5 of 9 http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=126 12/19/2018 12/18/2018 Mike Meridian, 5631 S Graphite Way X 12:28:15 Hampton ID 83642 PM Pete 12/18/2018 Baranko - S. Meridian, 5737 S Graphite Way X 12:30:57 Rim ID 83642 PM Coalition Susan Karnes, 12/18/2018 Meridian Southern 5556 S Graphite Way X X 12:31:42 ID 83642 Rim PM Coalition Bill McCall 12/18/2018 Meridian, S. Rim 2443 E Mores Trail Dr X 12:31:44 ID 83642 Coalition PM Nicole A 12/18/2018 Brown, S 7524 S. Locust Grove Rd. Meridian X 12:32:50 Rim PM Coalition 12/18/2018 Mary L 6519 S Raap Ranch Ln Meridian X 12:36:43 Affleck PM 12/18/2018 Melissa X 12:43:26 Johnson PM 12/18/2018 kent meridian, 1123 e. mores trail dr. X 12:47:35 tjemsland id ,83642 PM 12/18/2018 BOISE, ID Krista Self 12438 West Horsham Drive X 12:48:36 83709 PM 12/18/2018 Doris 5004 South Marsala Way Meridian X 1:04:56 Grenier PM MICHAEL A 12/18/2018 WAGEMAN 5662 S. GRAPHITE WAY Meridian X 1:08:47 S. Rim PM Coalition http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=126 12/19/2018 City of Meridian - Public Hearing Sign In Form Tools Page 6 of 9 Wendy Webb Meridian 12/18/2018 (Southern 2299 East Lodge Trail Dr Idaho X 1:11:43 Rim 83642 PM Coalition member) Doris 12/18/2018 Grenier 5004 South Marsala Way Meridian X 1:12:33 (BRIM PM Coalition) 12/18/2018 David Meridian, 1192 W Bacall St X X 1:22:19 Eastman ID 83646 PM 12/18/2018 Chuck Boyd X 1:31:00 PM 12/18/2018 Bruce 998 W. Bacall St. Meridian X 1:39:24 Penske PM 12/18/2018 Annette 12668 W Gisborne Street ID X 1:44:18 Hunter PM 12/18/2018 Michelle Meridian, 2255 E. Lodge Trail Ct X 1:48:05 McUmber ID 83642 PM Tracy 12/18/2018 Hopkins (S. 2206 E LODGE TRAIL CT MERIDIAN X 1:54:15 Rim PM Coalition) Andrea and 12/18/2018 Meridian, Laddie 5866 S Graphite Way X 2:07:22 ID 83642 Tlucek PM Gary 12/18/2018 Benscoter - Meridian, 3356 S Lyford Ave X 2:13:18 S. Rim ID 83642 PM Coalition 12/18/2018 Alicia Meridian, 584 W Dreyfuss St X X 2:31:08 Muhlestein ID 83646 PM http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=126 12/19/2018 City of Meridian - Public Hearing Sign In Form Tools Page 7 of 9 http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=126 12/19/2018 12/18/2018 Jennifer Meridian 5988 N Peppard Ave X 2:47:37 Jensen ID 83646 PM Helen 12/18/2018 Tjemsland X 3:14:52 S. Rim PM Coalition 12/18/2018 Liz Davis 115 W Bacall Dr Meridian X 3:15:32 PM 12/18/2018 Meridian, Carol Nickel 2250 E Lodge Trail Ct X 3:24:22 ID 83642 PM Opposed- 12/18/2018 Southern 6109 S. Tarrega Ln ID X 3:55:18 rim coalition PM 12/18/2018 Meridian Sam Karnes 5556 S Graphite Way X 4:10:40 83642 PM 12/18/2018 Patrice Rex 139 East Ironstone Drive Meridian X 4:20:49 PM 12/18/2018 Lani Meridian, 5662 S Graphite Way X 4:35:12 Wageman ID 83642 PM Matthew 12/18/2018 Pond... S P 2069 E Mores Trail Rd Meridian X 4:57:23 Rim PM Coalition 12/18/2018 Meridian, Norm Albert normalbert22@hotmail.com X 5:01:01 ID 83646 PM 12/18/2018 Andrea Boise, ID P.O. Box 2006 X X 5:05:31 Carroll 83701 PM Douglas Wheeler 12/18/2018 (southern 2402 E. Taconic Meridian X 5:21:06 rim PM coalition) http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=126 12/19/2018 City of Meridian - Public Hearing Sign In Form Tools Page 8 of 9 http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=126 12/19/2018 Meridian, 12/18/2018 Dr. Lindsay 1098 W. Hitchcock Idaho X X 5:26:49 Park 83646 PM Meridian 12/18/2018 Fred Gibson 1130 w Hitchcock st Idaho X 5:26:50 83646 PM 12/18/2018 ROBIN 230 EAST LAKE HAZEL MERIDIAN X 5:30:49 WILLEMAN ROAD PM 12/18/2018 Jeff sindon 5332 N Landon Creek pl 83646 X 5:52:26 PM 12/18/2018 Wayne Meridian, 2242 W Wapoot Dr X 5:54:06 Lanier ID 83646 PM 12/18/2018 Meridian, Joe Baldwin 2216 E Taconic Dr X 5:54:54 ID 83642 PM Meridian 12/18/2018 Drew 1065 w barrymore drive idaho X X 5:59:39 Ebright 83646 PM 12/18/2018 Shanalee Meridian, 706 a cholla hills st X 6:00:35 graver id 83646 PM 12/18/2018 Meridian, Tim Graver 706 E. Cholla Hills Street X 6:00:59 Id 83646 PM 12/18/2018 Tom Meridian, 5996 N DeMille Ave X 6:05:19 Blodgett ID. 83646 PM 12/18/2018 Cynthia 896 W Bacall 83646 X 6:05:21 Romans PM 12/18/2018 Meridian, Jane Albert 6628 N. Salvia Way X 6:08:20 ID 83646 PM 12/18/2018 Meridian Dylan Davis 804 w kingsley St X X 6:08:31 id 83646 PM http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=126 12/19/2018 City of Meridian - Public Hearing Sign In Form Tools Page 9 of 9 Eric 12/18/2018 McUmber 83642 X 6:10:14 (S. Rim PM Coalition) 12/18/2018 Chris and Meridian, 2371 e cyanite dr X 6:18:36 marci rood ida, 83642 PM Chris and 12/18/2018 Meridian, marci rood s 2371 e cyanite dr X 6:20:57 ida, 83642 rim coalition PM 12/18/2018 Joe Meridian 5937 N Arliss Ave. X X 6:27:21 Marshall Id 83646 PM 12/18/2018 David Meridian, 1225 W Bacall St X X 6:31:08 McKinney ID. 83646 PM 3313 W Cherry Lane PMB Meridian, 12/18/2018 Jonathan M #340. (357 W Heston Ct ID 83642- X 6:32:14 Kahnoski 83646) 1119 PM 12/18/2018 David Meridian 5781 N Joy Ave X X 6:32:21 Reyes ID 83646 PM Meridian 12/18/2018 Chris 1762 west canyon ranch idaho X X 6:33:10 williams street 83646 PM Go Back To List Export To Excel © 2018 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=126 12/19/2018 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 1 STAFF REPORT Hearing Date: December 18, 2018 TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Linder Village – AZ, PP, VAR (H-2017-0088) Note: The Planning & Zoning Commission previously heard this application on August 3, September 7, and October 19, 2017. At the public hearing on October 19th, the Commission moved to recommend denial of the subject AZ and PP requests to the City Council based on the original conceptual development plan for the following reasons: 1) proposed site design/layout (i.e. lack of transition and integration with adjacent residential properties); 2) lack of detail on the concept plan for the eastern and southern portions of the annexation area (i.e. no pedestrian or vehicular connectivity with adjacent residential neighborhood and no plan for a street connection between Linder Road and the east boundary for future connection to N. Fox Run Way); 3) the proximity of higher intense commercial uses to single- family residential uses; 4) 24-hour operation of the Winco store and impacts on adjacent residents; 5) traffic; and 6) access – general consensus that the proposed development plan was not consistent with the MU-C designation in the Comprehensive Plan. City Council heard this application on November 21, 2017 and January 16, 2018. At the hearing on January 16th, the Council voted to remand the application back to the Commission for review of a revised plan that includes a collector street connection from N. Linder Rd. to N. Fox Run Way for access to the traffic signal and take into consideration comments from the hearing in regard to safety concerns pertaining to the extension of N. Arliss Ave., the location of the Winco building, and 24-hour operation of Winco. The following is a new staff report based on the revised plans submitted by the Applicant in response to Council’s decision at the hearing on January 16, 2018. A copy of the previous report for the City Council hearing date of January 16, 2018 can be viewed at: http://weblink.meridiancity.org/weblink8/0/doc/142347/Page1.aspx I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, Lynx/DMG Real Estate Partners, LLC, has submitted an application for the following:  Annexation and zoning of 81.51 acres of land from the RUT zoning district in Ada County to the C-C zoning district (63.8 acres) and the R-8 zoning district (17.71 acres) in the City;  Preliminary Plat consisting of 16 commercial building lots, 1 residential building lot, 2 common lots and 2 other lots for future right-of-way dedication on 78.13 acres of land in the proposed C-C and R-8 zoning districts; and,  Variance to UDC 11-3H-4B.2 for two (2) accesses via W. Chinden Blvd./SH 20-26. See Section IX of the staff report for more information. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed AZ and PP applications; and denial of the proposed VAR application in accord with the conditions of approval in Exhibit B and the Findings of Fact and Meridian City Council Meeting Agenda December 18, 2018 – Page 603 of 702 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 2 Conclusions of Law in Exhibit D. Note: The Variance request does not require action from the Commission; the City Council is the decision making body on this application. The Meridian Planning & Zoning Commission heard these items on November 15, 2018. At the public hearing, the Commission moved to recommend approval of the subject AZ and PP requests. a. Summary of Commission Public Hearing: i. In favor: Ken Howell, Lynx/DMG Development; Nick Eller; Jim Alexander; Chris Williams; Keith Jones ii. In opposition: David Eastman; Sally Reynolds representing Smart Growth for Meridian; Andrea Carroll; Justin Carpenter iii. Commenting: Mike McCreary; Joe Marshall; Michael Arnold; Frank Reynolds; Ruth Shane; Wendy McKinney; David McKinney; John Ringert, Kittelson & Associates iv. Written testimony: Many letters of testimony were received – see public record v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. Against 24 hour operation of Winco; ii. Desire for traffic calming to be provided on N. Bergman Ave. (i.e. different road design or a traffic circle so as not to create a thoroughfare for high school students and residents); iii. Break up the mid-anchor stores so they’re less of a “strip” development style and more consistent with mixed–use community; iv. Residential uses should be better integrated with commercial uses consistent with the mixed use designation; v. Public benefit of the widening of Chinden Blvd. with development; vi. Appreciation for the loading docks being relocated to the west side of the Winco building and other changes made to the site plan requested by the neighbors; vii. Need for increased walkability of the site consistent with development in mixed-use designated areas; viii. Would like confirmation that a library is going into the development; ix. Against access to the site through the residential neighborhood due to safety concerns pertaining to high rates of speed of vehicles. c. Key Issues of Discussion by Commission: i. Changes to the site plan due to the location of the CFI; ii. Reconfiguration of Bergman Ave. so it’s not a straight shot off of the collector street into Paramount Subdivision; iii. Possibility of limiting truck deliveries for Winco to daytime hours; iv. Timing for widening Chinden/SH 20-26 and extent of project; v. Traffic calming measures/reconfiguration of Bergman Ave. so that it’s not a straight shot from the collector street into the residential neighborhood (i.e. Paramount Subdivision); vi. Would like to see a library or other civic related use or theatre provided within the development. vii. Desire for a resolution on the collector street connection to N. Fox Run Way and access to the traffic signal at Chinden/Fox Run; viii. The need for services in the northern portion of the City as proposed. d. Commission Change(s) to Staff Recommendation: i. Add a requirement for the Applicant to work with Brighton, the adjacent property owner to the east, to finalize an agreement for a collector street connection to N. Fox. Meridian City Council Meeting Agenda December 18, 2018 – Page 604 of 702 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 3 Run Way (see section 1 in Exhibit B). If an agreement can’t be reached, the project should come back before the Commission for further review. ii. Add a requirement for the Applicant to work with ACHD on the collector street intersection with Linder Rd. where the signal is proposed and the firehouse access is located; and traffic calming measures to slow traffic on Bergman Ave (see condition #1.1p in Exhibit B). iii. Add a requirement for some of the multi-story office live/work units south of Winco to be constructed with the 1st phase of the development (see condition #1.1q). e. Outstanding Issue(s) for City Council: i. A letter was received from David Turnbull, Brighton Corporation, confirming Brighton will work with ACHD on the alignment and ROW acquisition to facilitate construction of the east/west collector street from the east property boundary through their property to N. Fox Run Way; however, the purchase price of the ROW is yet to be determined. Therefore, the agreement is not finalized as recommended by the Commission to occur prior to Council hearing the application – the Council should determine if the project should be remanded back to the Commission for further review in the absence of a finalized agreement. ii. Council approval of the accesses proposed via N. Linder Rd. and the east/west collector street is required in accord with UDC 11-3A-3 which limits access to arterial and collector streets. iii. The Council should determine if the request for a variance for two (2) accesses to SH 20-26 meets the Findings listed in Exhibit D in order to be granted. III. PROPOSED MOTION Approval After considering all staff, applicant, and public testimony, I move to approve File Number H-2017- 0088 as presented during the hearing on December 18, 2018, with the following modifications: (add any proposed modifications). Continuance I move to continue File Number H-2017-0088 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0088, as presented during the hearing on December 18, 2018, for the following reasons: (You should state specific reasons for denial) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at the southeast corner of N. Linder Road and W. Chinden Blvd. at 1225 W. Chinden Blvd., in the NW ¼ of Section 25, Township 4N., Range 1W. Parcel No.’s: S0425223011; S0425212480; S0425212420 B. Owner(s): Meridian City Council Meeting Agenda December 18, 2018 – Page 605 of 702 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 4 Lynx Investments, LP 712 N. Troutner Way Boise, ID 83712 CCPD, Inc. P.O. Box 203 Pendleton, OR 97801 C. Applicant: Lynx/DMG Real Estate Partners, LLC 2537 W. State St., Ste. 110 Boise, ID 83702 D. Representative: Craig Slocum, CSHQA 200 Broad Street Boise, Idaho 83702 E. Applicant’s Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for annexation and zoning, preliminary plat and a variance. A public hearing is required before the Planning & Zoning Commission and City Council on all of these applications except for the variance, which only requires Council approval, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: October 26, 2018 (Commission); November 30, 2018 (City Council) C. Radius notices mailed to properties within 300 feet on: October 24, 2018 (Commission); November 26, 2018 (City Council) D. Applicant posted notice on site(s) on: October 31, 2018 (Commission); December 7, 2018 (City Council) E. Posted to Next Door: October 23, 2018 (Commission); November 27, 2018 (City Council) VI. LAND USE A. Existing Land Use(s) and Zoning: This site consists of undeveloped agricultural land, zoned RUT in Ada County. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: Commercial (retail/restaurant/vehicle washing facility, fuel facility) and single-family residential uses in Reynard Subdivision, zoned C-3 and MU-DA in Eagle 2. East: Single-family residential properties in Paramount Subdivision, zoned R-8; and vacant/undeveloped property, zoned C-C 3. South: Single-family residential properties in Paramount Subdivision, zoned R-8; and vacant/undeveloped property, zoned C-C 4. West: N. Linder Road; commercial property, zoned C-G and single-family residential uses in Lochsa Falls Subdivision, zoned R-4 Meridian City Council Meeting Agenda December 18, 2018 – Page 606 of 702 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 5 C. History of Previous Actions: None D. Utilities: 1. Public Works: a. Location of sewer: Sanitary sewer mains intended to provide service to the subject site currently exists at the current north terminus of N. Arliss Avenue and N. Bergman Avenue. b. Location of water: Water mains intended to provide service to the subject site currently exist at the current north terminus of N. Arliss Avenue and N. Bergman Avenue, as well as within N. Linder Road, and at the west terminus of W. Director Street. c. Issues or concerns: The fire flow at the end of the proposed dead end water main on the east is marginal, and creates a water quality concern. This main shall connect to existing water main on Director St within the road alignment in the Future Residential area, or within the collector roadway extension to Fox Run Way. Each phase of this development will need to be modeled separately to ensure fire flows are adequate. E. Physical Features: 1. Canals/Ditches Irrigation: The North Slough and the Simpson Lateral cross this site. 2. Hazards: Staff is not aware of any hazards that exist on this property. 3. Flood Plain: This site is not located in the Meridian Floodplain Overlay District. VII. COMPREHENSIVE PLAN POLICIES AND GOALS LAND USE DESIGNATION(S): Approximately 54 acres of the annexation area is designated on the Future Land Use Map as Mixed Use – Community (MU-C) and the remaining 24+/- acres is designated Medium Density Residential (MDR). MU-C: The purpose of the MU-C designation is to allocate areas where community-serving uses and dwellings are seamlessly integrated into the urban fabric. The intent is to integrate a variety of uses, including residential, and to avoid mainly single-use and strip commercial type buildings. Non- residential buildings in these areas have a tendency to be larger than in Mixed Use – Neighborhood areas, but not as large as in Mixed Use – Regional areas. Goods and services in these areas tend to be of the variety that people will mainly travel by car to, but also walk or bike to (up to 3 or 4 miles). Employment opportunities for those living in and around the neighborhood are encouraged. MU-C MDR Meridian City Council Meeting Agenda December 18, 2018 – Page 607 of 702 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 6 Developments are encouraged to be designed according to the conceptual MU-C plan depicted below (Figure 3-3 in the Comprehensive Plan, pg. 27). Developments should have a mix of at least 3 land use types [i.e. commercial (includes retail, restaurants, etc.), office, residential, civic (includes public open space, parks, entertainment venues, etc.), and industrial]; residential uses should comprise a minimum of 20% of the development area at densities ranging from 6 to 15 units/acre; non-residential buildings should be proportional to and blend in with adjacent residential buildings; vertically integrated structures are encouraged; supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools that comprise a minimum of 5% of the development area are required. MDR: The purpose of the MDR designation is to allow smaller lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre (d.u./acre). TRANSPORTATION: The Master Street Map (MSM) does not depict any collector streets planned across this site. However, a collector street is proposed, as recommended by City and ACHD staff, from Linder Rd. to N. Fox Run Way, which will serve as a backage road to SH 20-26 and provide access to the signals SH 20-26 at those intersections. As part of this development project, Chinden Blvd. is planned to be widened to 5 lanes from N. Linder to N. Meridian Rd. in Phase 1 (2020) and ultimately to N. Locust Grove Rd. in Phase 2 (2021). ACHD plans to widen Linder Road from Cayuse Creek (1/4 mile south of this site) north to Chinden in 2019. PROPOSED DEVELOPMENT: The applicant proposes to develop the site with a mix of uses consisting of specialty retail and restaurants, fast/casual food and beverage, automotive/fuel sales, mixed retail/health and medical, entertainment/soft goods, retail/civic (i.e. library), community grocery, live/work retail, future office/retail and future residential development as shown on the Use Area Plan included in Exhibit A.3. Smaller building pads and buildings are proposed along the periphery of the development adjacent to arterial streets with the larger anchor, mid-anchor and office buildings proposed internal to the site Meridian City Council Meeting Agenda December 18, 2018 – Page 608 of 702 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 7 adjacent to the future collector street and future residential development in a linear “strip” configuration. This site layout and configuration is not consistent with the concept MU-C plan depicted above because the smaller commercial pads/buildings are fronting on the adjacent arterial streets rather than the larger commercial buildings. Additionally, the linear “strip” configuration of the large and mid-anchor buildings is not desired in MU-C areas. However, there is a large variety of uses proposed within the development and although larger structures and the east/west drive-aisle are depicted in a linear arrangement, they are broken up and separated by the plaza/esplanade area and are not a continuous strip of buildings. Additionally, the proposed east/west collector street will assist in providing a separation or a transition between the mixed use commercial and future residential area. The truck maneuvering area and loading docks for Winco located on the west side of the building facing Linder and Chinden away from the future residential area is also an improvement from previous versions of the concept plan. Staff is generally in favor of the plan although it doesn’t entirely comply with the design elements preferred in MU-C designated areas. GOALS, OBJECTIVES, & ACTION ITEMS: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property (staff analysis in italics):  “Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E) The southern 17+/- acre portion of the site is proposed to develop with single-family homes although a specific development plan is not proposed at this time. Staff is unaware of how “affordable” the units will be.  “Provide housing options close to employment and shopping centers.” (3.07.02D) The single-family homes and living units proposed above office and retail uses (i.e. vertically integrated) will provide housing options near employment and shopping uses proposed within this development and across Chinden Blvd./SH 20-26 to the north (i.e. Fred Meyer and other commercial uses).  “Protect existing residential properties from incompatible land use development on adjacent parcels.” (3.06.01F) There are existing single-family residential detached homes adjacent to the south and east boundaries of this site in Paramount Subdivision. The proposed future residential development along the southern boundary of this site should provide a buffer and transition to the proposed commercial and office uses on this site and protect existing residential properties.  “Plan for and encourage services like health care, daycare, grocery stores and recreational areas to be built within walking distance of residential dwellings.” (2.01.01C) The proposed grocery store will be within walking distance of residences in the nearby vicinity as well as those proposed with this development. The proposed park will provide a recreational area in close proximity to residential uses. The proposed library will also provide a needed service in this area within walking distance of nearby residences.  “Work with transportation agencies and private property owners to preserve transportation corridors, future transit routes and infrastructure, road and highway extensions, and to facilitate access management planning.” (3.01.01J) City staff has been coordinating with both the applicant and the transportation authorities (i.e. ACHD and ITD) on this project. See discussion above under Transportation. Meridian City Council Meeting Agenda December 18, 2018 – Page 609 of 702 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 8 The City has policies limiting access points to arterial and collector streets and prohibits new accesses to State highways. The proposed site plan shows two direct access points to SH 20- 26; (3) access points to Linder Road, an arterial street; and (6) access points to the future collector street. Every additional access is a point of conflict that can impact roadway functionality.  “Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets).” (3.03.02O) The proposed collector street will serve as a backage road along SH 20-26 and provide a connection between Linder and Fox Run and the traffic signals at SH 20-26/Linder and SH 20-26/Fox Run. The (3) local streets that stub to the subject property from Paramount Subdivision will be extended with development and (2) connections are proposed to the collector street for improved circulation between the residential and future mixed use development.  “Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system.” (3.03.03B) Pedestrian sidewalks/pathways are depicted on the site circulation plan included in Exhibit A.3 throughout the development with connections from the perimeter sidewalks along Linder, Chinden and the collector street between the residential and mixed use development.  “Identify transitional areas to buffer commercial and residential uses, to allow uses such as offices and other low intensity uses.” (3.05.03A) The proposed collector street, associated street buffer landscaping, library, multi-story office/residential/retail and large office building will provide a transition from the future residential development to more intense commercial uses.  “Coordinate with public works, police, and fire departments on proposed annexation and development requests, and the impacts on services.” (3.04.01H) Comments from these service providers are included in Exhibit B of this report.  “Plan for a variety of commercial and retail opportunities within the Area of City Impact.” (3.05.01J) The proposed development should offer a large variety of commercial and retail opportunities for residents and commuters in the northern portion of the City.  “Minimize noise, odor, air pollution, and visual pollution in industrial and commercial development adjacent to residential areas.” (3.06.01B) The proposed site plan shows generous landscape buffers to buffer commercial from single- family residential areas. However, the applicant is proposing a 24-hour use (i.e. Winco). Staff has some concerns about hours of operation for the grocery store, although the loading area is proposed on the west side of the building adjacent to Linder Road away from the residences, which should reduce disturbances to neighbors.  “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) This property is contiguous to land that has already been annexed into the City. Urban services can be provided to this property upon development.  “Require neighborhood and community commercial areas to create a site design compatible with surrounding uses (e.g., landscaping, fences, etc.). (3.05.02A) Meridian City Council Meeting Agenda December 18, 2018 – Page 610 of 702 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 9 The concept plan depicts internal parking lot landscaping and street buffers along existing streets (i.e. Linder and Chinden) and along the portion of the collector street that is proposed to develop in the first phase (see Exhibit A.2).  “Evaluate comprehensive impact of growth in all land use decisions (e.g., traffic impacts, school enrollment, parks, etc).” (3.01.01B) Agency comments are included in Exhibit B of this report.  “Consider the adopted COMPASS regional long-range transportation plan in all land-use decisions.” (3.03.02G) See COMPASS’ comments in Exhibit B.  “Consider ACHD’s Master Street Map (MSM) in all land use decisions.” (3.03.04K) As noted in 3.03.02O, the MSM does not show any new arterial or collector roadways in this area. However, the proposed collector street as recommended and supported by Staff will serve as a backage road along SH 20-26 and provide much needed access to the traffic signals at Chinden/Linder and Chinden/Fox Run.  “Protect citizen investments in existing public facilities (water, sewer, streets, fire, police, etc.) by encouraging controlled growth through development application reviews and development agreements.” (3.04.01G) The proposed project is surrounded by urban development and would be well served by the City.  “Coordinate with transportation agencies to ensure provision of services and transit development.” (6.02.02H) A bus stop is depicted on the Circulation Plan in Exhibit A.4 along Linder Road just north of the proposed collector street by Pad L; coordinate with VRT on the future location and design. In reviewing development applications, the following items will be considered in all Mixed Use areas: (Staff’s analysis in italics) • Residential densities should be a minimum of six dwellings/acre. The density of the future residential development area should be a minimum of 6 units per acre. • Where feasible, higher density and/or multi-family residential development will be encouraged, especially for projects with the potential to serve as employment destination centers and when the project is adjacent to US 20/26, SH-55, SH-16 or SH-69. Although still considered medium density, smaller lots (i.e. higher density) for single-family detached and attached homes are proposed adjacent to existing single-family detached (medium density) homes on larger lots in Paramount Subdivision to the south and east of this site. The vertically integrated residential proposed within the mixed use portion of the site will be higher density. • A conceptual site plan for the entire mixed-use area should be included in the application. A concept site plan was submitted for the entire mixed-use area and is included in Exhibit A.2. Meridian City Council Meeting Agenda December 18, 2018 – Page 611 of 702 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 10 • In developments where multiple commercial and/or office buildings are proposed (not residential), the buildings should be arranged to create some form of common, usable area, such as a plaza or green space. The concept plan depicts a plaza in the area where the markets and library are proposed as well as an esplanade to the north around the 2-story live/work structures central to the development. • The site plan should depict a transitional use and/or landscaped buffering between commercial and existing low- or medium-density residential development. The proposed concept plan depicts (smaller lot) medium density residential development adjacent to existing (larger lot) medium density residential uses to the south and east. Densely landscaped street buffers with berms are proposed along the collector street which separates the mixed use development from the future and existing residential development. • A mixed-use project should include at least three types of land uses [i.e. commercial (includes retail, restaurants, etc.), office, residential, civic (includes public open space, parks, entertainment venues, etc.), and industrial]. Exceptions may be granted for smaller sites on a case-by-case basis. The proposed concept plan depicts commercial (retail/restaurants), office, residential (vertically integrated live/work, single-family residential) and library uses in accord with this requirement. • Community-serving facilities such as hospitals, churches, schools, parks, daycares, civic buildings, or public safety facilities are expected in larger mixed-use developments. A library is proposed within this development in the central plaza area and a park is proposed at the southwest corner of the site adjacent to the future residential development area. Rocky Mountain High School, Paramount Elementary School, a fire station, and a church exist to the south within a ¼ mile of this site. A City park exists approximately a mile away to the west on Ten Mile Road. • Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools are expected; outdoor seating areas at restaurants do not count. The concept plan depicts a plaza area by the library central to the development and a park on the south side of the collector street adjacent to the future residential development. • All mixed-use projects should be directly accessible to neighborhoods within the section by both vehicles and pedestrians. Three (3) stub streets exist to this site that are proposed to be extended with development for interconnectivity between the residential and commercial development; this will enable nearby residents to access the site without having to travel out onto Linder Rd. and/or Chinden Blvd. which will decrease traffic on these roadways. Staff recommends N. Bergman Ave. is extended to the collector street with the first phase of development. • Street sections consistent with the Ada County Highway District Master Street Map are required within the Unified Development Code. The developer will be required to dedicate right-of-way along Linder Road and within the site as required by ACHD; right-of-way along W. Chinden Blvd./SH 20-26 should be dedicated and/or reserved for future dedication as required by ITD. • Because of the existing small lots within Old Town, development is not subject to the Mixed- Use standards listed herein. Meridian City Council Meeting Agenda December 18, 2018 – Page 612 of 702 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 11 The proposed development is not within Old Town. In reviewing development applications, the following items will be considered in MU-C areas: • Development should comply with the general guidelines for development in all Mixed-Use areas. See above. • All developments should have a mix of at least three land use types. The concept plan depicts commercial, residential, office and civic uses. • Residential uses should comprise a minimum of 20% of the development area at densities ranging from 6 to 15 units/acre. Residential uses are proposed for approximately 20% of the development area; development within the future residential area should reflect a residential gross density of at least 6 units per acre. • Non-residential buildings should be proportional to and blend in with adjacent residential buildings. The elevations submitted by the Applicant for the future residential area are 2 stories in height which should be proportional to the adjacent future commercial structures; the street buffer landscaping along both sides of the collector street should also assist in buffering the residential from the commercial area. The elevations submitted with future Certificate of Zoning Compliance applications for the commercial structures should be proportional to and blend in with the design of the future adjacent residential buildings. • Vertically integrated structures are encouraged. Four (4) 2-story vertically integrated (residential/office) structures are proposed near the plaza and library; and (2) vertically integrated (office/residential/retail) structures are proposed across from the park area on the concept plan. • Unless a structure contains a mix of both residential and office, or residential and commercial land uses, maximum building size should be limited to a 30,000 square-foot building footprint. For community grocery stores, the maximum building size should be limited to a 60,000-square foot building footprint. For the development of public school sites, the maximum building size does not apply. The community grocery store proposed on this site is 80,200 square feet (s.f.), which exceeds the 60,000 s.f. limitation by 20,200 s.f. Additional public and quasi-public uses are provided in excess of the minimum 5% commensurate with the increase in building size proposed as shown on the Open Space Plan included in Exhibit A.8. • Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools that comprise a minimum of 5% of the development area are required. Outdoor seating areas at restaurants do not count towards this requirement. The concept plan depicts a library, a public plaza in front of the library and market buildings, an esplanade to the north where the live/work units are proposed, a park and open space area with a walking path adjacent to the future residential development, common area adjacent to the multi-story office/residential/retail and other public spaces in accord with this requirement. Meridian City Council Meeting Agenda December 18, 2018 – Page 613 of 702 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 12 • Where the development proposes public and quasi-public uses to support the development above the minimum 5%, the developer may be eligible for additional residential densities and/or an increase to the maximum building footprint. Because the building footprint for the community grocery store exceeds the 60,000 s.f. limitation in the MU-C designated area, additional public and quasi-public uses above the minimum 5% are proposed commensurate with the proposed increase in building size. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zoning District(s): 1. The purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian comprehensive plan. Residential districts are distinguished by the dimensional standards of the corresponding zone and housing types that can be accommodated (UDC 11-2A-1). 2. The purpose of the commercial districts is to provide for the retail and service needs of the community in accordance with the Meridian comprehensive plan. Six (6) districts are designated which differ in the size and scale of commercial structures accommodated in the district, the scale and mix of allowed commercial uses, and the location of the district in proximity to streets and highways (UDC 11-2B-1). Allowed uses in the C-C district are larger scale and broader mix of retail, office, and service uses and are usually located with access to arterials or nonresidential collectors. B. Schedule of Use: 1. UDC Table 11-2A-2 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the R-8 zoning district. Any use not explicitly listed is prohibited. Single-family dwellings are listed as a principal permitted use in the R-8 district. 2. UDC Table 11-2B-2 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the C-C zoning district. Any use not explicitly listed is prohibited. Retail, restaurant, professional service (i.e. office), healthcare services, fuel sales facility, civic (i.e. library) and vertically integrated residential projects are all listed as principal permitted uses in the C-C district. C. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Table 11-2A-6 for the R-8 zoning district; and 11-2B-3 for the C-C zoning district. D. Landscaping: Landscaping is required within street buffers in accord with the standards listed in UDC 11-3B-7C. (Landscaping within parking lots is required in accord with the standards listed in UDC 11-3B-8C but is not required or reviewed with this application.) E. Off-Street Parking: NA (not required or reviewed with the subject application) IX. ANALYSIS Analysis of Facts Leading to Staff Recommendation: A. Annexation & Zoning (AZ): The applicant requests approval to annex & zone 81.51 acres of land from the RUT zoning district in Ada County to the C-C zoning district (63.8 acres) and the R-8 zoning district (17.71 acres) in the City. The proposed zoning is consistent with the FLUM designations of MU-C and MDR for this site. Note: The proposed residential area is approximately 7 acres less Meridian City Council Meeting Agenda December 18, 2018 – Page 614 of 702 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 13 than depicted on the FLUM for the MDR designated area. Conceptual Development Plan: The applicant submitted a conceptual development plan that depicts a mix of retail, office, civic and residential uses consisting of (9) commercial pads, (2) restaurant pads, and a fuel station along the periphery of the development adjacent to Chinden and Linder; (4) 2-story live/work (i.e. residential/office) buildings, a library and (2) market buildings along the central north/south entry corridor via Chinden within a plaza; (2) multi-story office/residential/retail buildings along the collector street; (1) anchor (i.e. Winco) and a mid- anchor to the west of the central north/south corridor; (3) mid-anchors to the east of the north/south central corridor; future office/retail development planned at the northeast corner of the site; a park and future single-family residential development on the south side of the collector street; and pedestrian walkways throughout the development providing interconnectivity between the residential and commercial portions of the site. Staff recommends traffic calming (i.e. chokers/bulb-outs, speed humps, etc.) is provided in front of the plaza area in an effort to slow traffic for pedestrian safety. The concept plan accounts for ITD’s CFI/right-of-way needs with a white dashed line at the southeast corner of Linder/Chinden as shown below; however, improvements (i.e. multiple parking spaces and the drive aisle around the front of Building #2) are shown within that area that will be eliminated with construction of the CFI. Landscaping within the street buffer along Chinden is also inaccurately represented on the site plan based on ITD’s TIS Acceptance letter and the STAR agreement that Linder Village/ITD/ACHD are currently working on. The development is required to build the full US 20/26 corridor plan on the south side of Chinden. This means that edge of pavement will be constructed to essentially the first dashed line (see below). Sidewalk, utilities and drainage will reside within the 30 foot easement. The right-in/ right-out approach and the approach at Bergman Way all need to be moved further south to better reflect actual location in relation to the site. The arrows on the Bergman Way approach misrepresent the allowed turning movements when constructed. Bergman is limited to unsignalized right-in, right-out, left-in movements. Through movements from north to south on Bergman Way will not be allowed. The concept plan should be revised prior to the City Council hearing to reflect the above- noted discrepancies. The multi-use pathway along Linder Rd. should also be widened to 10 feet and traffic calming in front of the plaza should be added. Meridian City Council Meeting Agenda December 18, 2018 – Page 615 of 702 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 14 The truck receiving area for the Winco store is depicted on the west side of the building facing Linder Road with the loading docks facing north toward Chinden Blvd. away from the residential uses to the south and are proposed to be screened by a masonry wall. The future medium density residential development (attached and detached homes) planned on the south side of the collector street will assist in providing a transition to larger single-family residential lots to the south and east in Paramount Subdivision; and the collector street will provide a separation and boundary between the future residential and commercial development. The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be annexed and zoned. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. To ensure the site develops as proposed and recommended by staff with this application and in accord with the Comprehensive Plan, staff recommends a DA is required with the annexation containing the provisions included in Exhibit B. B. Preliminary Plat (PP): The applicant proposes a preliminary plat consisting of 16 commercial building lots, 1 residential building lot, 2 common lots and 2 other lots for future right-of-way dedication on 78.13 acres of land in the proposed C-C and R-8 zoning districts. The residential lot (Lot 3 on the south side of the collector street) is included in the plat as one large lot and will be developed in the future under a subsequent preliminary plat as will the future office/retail development on the eastern portion of the site depicted as Lots 12 and 13. Note: Block numbers should be included on the plat. Phasing Plan: A phasing plan was submitted for the proposed development, included in Exhibit A.6. Staff recommends the following improvements are completed with the first phase: 1) N. Bergman Ave. is extended to the east/west collector street; 2) install the entire 20-foot wide street buffer on both sides of the east/west collector street; and 3) complete the extension of the east/west collector street to N. Fox Run Way. The phasing plan should be revised accordingly. Existing Structures: There are no existing structures on this site. Meridian City Council Meeting Agenda December 18, 2018 – Page 616 of 702 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 15 Dimensional Standards: The proposed plat and subsequent development is required to comply with the dimensional standards listed in UDC Table 11-2B-3 for the C-C zoning district and UDC Table 11-2A-6 for the R-8 zoning district. All of the proposed lots comply with the minimum standards. Note: There is no minimum front, rear or interior side setbacks required in the C-C district; however, required street landscape buffers act as a setback where applicable as building encroachment within buffers is not allowed. Traffic Impact Study (TIS): An updated TIS was submitted to ITD and ACHD for review based on the revised concept site plan for the Phase 1 development area. Staff has not yet received an updated staff report from ACHD. ITD’s letter is included in Exhibit B, Section 12. As part of this development, SH 20-26 will be widened to 5 lanes from N. Linder Rd. to N. Locust Grove Rd. as deemed necessary in the TIS. The TIS does not contain analysis on the future residential and office/retail development area. Prior to any development in that area, a revised TIS will need to be submitted to ITD for review as the land use(s) in these areas may trip the need for a CFI at Linder/Chinden sooner than anticipated. The revised TIS did include this information. Access: Access to streets is required to comply with the standards listed in UDC 11-3A-3 and 11- 3H-4. Access is proposed as follows: (2) accesses are proposed via W. Chinden Blvd./SH 20-26 – (1) right-in/right-out 1,090+/- feet east of the Linder/Chinden Blvd. intersection and (1) full-access in alignment with Bergman Way on the north side of Chinden; and (3) accesses via N. Linder Rd. – (1) right-in/right-out nearest the Linder Rd./Chinden intersection and (2) full accesses further to the south. The southernmost access via Linder is a collector street that stubs to the east property boundary that will eventually provide access from Linder to N. Fox Run Way and the signal at Chinden/Fox Run; a signal is proposed at the Linder/collector street intersection which is not supported by the Fire Department (see comments Exhibit B, Section 4). Three (3) stub streets (i.e. N. Arliss Ave.; N. Bergman Ave., and W. Director Street) exist at the south and east boundaries of the site to the future residential area that will be extended with development; (2) accesses are proposed from the residential area to the collector street which will provide internal access to the mixed use development from the adjacent residential area without residents having to go out onto Linder and Chinden. The Ada County Highway District (ACHD) has jurisdiction of access via N. Linder Rd.; and the Idaho Transportation Department (ITD) has jurisdiction of access via W. Chinden Blvd./SH 20- 26. The UDC (11-3A-3) limits access points to collector and arterial streets to improve safety and ensure motorists can safely enter all streets. The UDC (11-3H-4B.2a) prohibits new approaches directly accessing a state highway (i.e. SH 20-26); the Applicant requests Council approval of a Variance for access to SH 20-26 as proposed. The Idaho Transportation Department (ITD) submitted comments on this application based on the revised concept plan, included in the project file, in regard to access via Chinden Blvd./SH 20-26. The comments state: 1) ITD accepts the right-in/right-out access proposed via SH 20-26 nearest the Linder/SH 20-26 intersection with an eastbound right turn deceleration lane; 2) ITD accepts a right-in/right-out/left-in approach via SH 20-26 with right turn deceleration lanes for eastbound and westbound SH 20-26. If right-of-way cannot be obtained from the adjacent property owner to the east (i.e. Brighton Corp.), ITD will assume its original position of allowing a signal at Bergman Way. ITD will allow a future dedicated left-in signal at Bergman Way for southbound turning traffic in association with the future continuous flow intersection (CFI) at Linder Rd. This left-in signal will be a slave to the CFI signal; 3) Improvements are required at the SH 20-26/Fox Run intersection as identified in the TIS; 4) SH 20-26 will be widened to a 5 lane section between Linder and Meridian Roads as proposed in the TIS; 5) Improvements are required at the SH 20- Meridian City Council Meeting Agenda December 18, 2018 – Page 617 of 702 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 16 26/Linder Rd. intersection; and, 6) Improvements are required at the SH 20-26/Meridian Rd. intersection. The Applicant has requested consideration to enter into a STAR agreement with ITD and ACHD to implement the aforementioned improvements along with the additional improvements required by ACHD, which are required to be complete prior to issuance of any Certificate of Occupancy within the proposed development. ITD and ACHD are working with the Applicant to document the terms of the agreement. The Developer is required to meet certain milestone deadlines in order for ITD to move forward with the STAR agreement. Final approval of the proposed accesses via SH 20-26 will be determined once all documentation has been provided and the permit is signed. (See the entire ITD letter at: http://weblink.meridiancity.org/weblink8/0/doc/157968/Page1.aspx. Access is required to be taken from a local street when available per UDC 11-3A-3. There are 3 local streets (i.e. N. Arliss Ave., N. Bergman Ave., and W. Director St.) stubbed to this site; however, the portion of the site that abuts these streets is not being developed with the first phase. In order for adjacent residential neighbors to access the commercial portion of the site without having to go out onto Linder and/or Chinden Blvd./SH 20-26, Staff recommends N. Bergman Ave. is extended to the collector street with the first phase of development. The intent of the UDC (11-3A-3) is to limit access points to arterial and collector streets; a Council waiver is required for the proposed accesses via N. Linder Road and the east/west collector street. The UDC (11-3H-4B.2) prohibits new accesses via SH 20-26 and requires access to a street other than the state highway; the applicant has requested City Council approval of a variance for the (2) accesses proposed via SH 20-26 as depicted on the concept plan. A cross-access/ingress-egress easement and driveway is required to be provided to the property to the south (Parcel #S0425233701, 5960 N. Linder Rd.) in accord with UDC 11- 3A-3A in an effort to decrease access points to the arterial street (i.e. Linder Rd.); the developer should work with that property owner to align the driveway/easement with the backage road proposed on that site and with ACHD to ensure the access is set back a sufficient distance from the Linder/collector street intersection. Cross-access/ingress-egress easements should also be provided between all lots within the subdivision. Landscaping: Street buffer landscaping along N. Linder Rd., W. Chinden Blvd./SH 20-26 and the east/west collector street is required to be provided with development per UDC Tables 11-2A- 6 and 11-2B-3 in accord with the standards listed in UDC 11-3B-7C. A 35-foot wide street buffer is required along W. Chinden Blvd./SH 20-26 and along N. Linder Road, both entryway corridors, and a 20-foot wide buffer is required along the collector street. Staff recommends the entire street buffer and detached pathway/sidewalk along N. Linder Road, W. Chinden Blvd./SH 20-26 and along both sides of the street east/west collector street is constructed with the first phase of development. Open Space: A minimum of 10% (or 1.77 acres) of the area of the residential portion of the site (17.71 acres) is required to consist of qualified open space in accord with the standards listed in UDC 11-3G-3B. A future preliminary plat for that area should include qualified open space in accord with this requirement. Site Amenities: A minimum of one qualified site amenity that meets the requirements listed in UDC 11-3G-3C is required to be provided within the residential portion of this site upon development. The concept site plan depicts a swimming pool and clubhouse as amenities. Pathways: The Pathways Master Plan depicts a 10-foot wide multi-use pathway (Eagle Island) along the frontage of this site on N. Linder Road. The pathway is required to be placed in a 14- Meridian City Council Meeting Agenda December 18, 2018 – Page 618 of 702 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 17 foot wide public pedestrian easement. The applicant should coordinate with Kim Warren, Park’s Department Pathways Project Manager (208-888-3579), regarding specifications for the pathway. The UDC (11-3H-4C.4) requires a 10-foot wide multi-use pathway within a public use easement along W. Chinden Blvd./SH 20-26. A 10-foot wide multi-use pathway is also proposed along the east and south perimeter boundaries of the site with internal sidewalks/pathways proposed throughout the development with connections to the multi-use pathways along Linder and Chinden, the sidewalks along the future collector street, to the adjacent properties to the south and east, and to the future development area as shown on the circulation plan included in Exhibit A.3. Staff recommends a sidewalk is provided along the east side of the driveway through Lot 1 to the parcel (#S0425233701, 5960 N. Linder Rd.) to the south for pedestrian interconnectivity. Sidewalks: Sidewalks are required to be provided with development in accord with the standards listed in UDC 11-3A-17. Detached sidewalks are required along N. Linder Rd., W. Chinden Blvd./SH 20-26, both arterial streets, and along the east/west collector street. Waterways: The North Slough and the Simpson Lateral cross this site. These waterways will require piping (if not already piped) for development of the site to occur as proposed. Fencing: All fencing is required to comply with the standards listed in UDC 11-3A-7. The proposed plans do not depict fencing on the site. Utilities: Street lights are required to be installed along public streets adjacent to the development in accord with the City’s adopted standards, specifications and ordinances. All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. Adequate fire protection shall be required in accord with the appropriate fire district standards. Pressurized Irrigation: An underground pressurized irrigation system is required to be provided for the development in accord with UDC 11-3A-15 as proposed and will be served by the Nampa & Meridian Irrigation district. Storm Drainage: An adequate storm drainage system is required in all developments in accord with the City’s adopted standards, specifications, and ordinances, per UDC 11-3A-18. Hours of Operation: Business hours of operation in the C-C zoning district are limited from 6:00 am to 11:00 pm when the property abuts a residential use or district; extended hours of operation may be requested through a conditional use permit as set forth in UDC 11-2B-3A.4. The grocery store (i.e. Winco) is proposed to operate 24 hours/day. The property as-is without being subdivided, currently abuts residential use and zoning at the south boundary of the site. However, when the property is subdivided as proposed, it will not abut a residential district or use; therefore, hours of operation shouldn’t be restricted. Because this is an annexation, provisions above and beyond UDC standards may be implemented through the development agreement if deemed appropriate by the City Council. Building Elevations: Conceptual building elevations were submitted for the main anchor (Winco), the mid-anchors and the retail shops as shown in Exhibit A.6. Building materials consist primarily of stucco, with smooth and split face CMU, metal panel siding and stone and brick veneer accents. As noted above in Section VII, non-residential buildings should be proportional to and blend in with adjacent residential buildings; future building elevations submitted for design review should demonstrate compliance with this requirement. All structures except single-family detached are required to comply with the design standards listed in UDC 11-3A-19 and the Architectural Standards Manual. Single-family detached residential structures are exempt from design review. Meridian City Council Meeting Agenda December 18, 2018 – Page 619 of 702 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 18 Certificate of Zoning Compliance (CZC): The applicant is required to submit a CZC application for approval of the proposed use, site layout and building elevations from the Planning Division prior to submittal of a building permit application. Design Review: The applicant is required to submit a Design Review application concurrent with the CZC application for final approval of the site layout and building elevations. The proposed site layout and structures are required to comply with the design standards listed in UDC 11-3A- 19 and the Architectural Standards Manual. C. Variance (VAR): The applicant requests a variance to UDC 11-3H-4B.2, which prohibits new approaches directly accessing a state highway (i.e. SH 20/26). The applicant requests approval of (2) accesses via SH 20/26 as shown on the concept site plan included in Exhibit A.2. When a change or increase in intensity of use is proposed, the UDC requires the owner to develop or otherwise acquire access to a street other than the state highway. The use of any existing approaches is required to be abandoned and removed. Public street connections are only allowed at the section line roads; and the half mile mark between section line roads, and shall be collector roads. The letter from ITD included in Exhibit B, Section 12, in regard to the proposed access states ITD accepts the right-in/right-out access proposed via SH 20-26 nearest the Linder/SH 20-26 intersection with an eastbound right turn deceleration lane; and a right-in/right-out/left-in approach via SH 20-26 with right turn deceleration lanes for eastbound and westbound SH 20-26. Final approval of the proposed accesses via SH 20-26 will be determined once all documentation has been provided and the permit is signed. ITD has the authority to grant access from a state highway to a site; the City has the authority to grant access from a site to the state highway. Although ITD may approve the proposed accesses via SH 20-26, approval from the City is still needed and the UDC prohibits access via SH 20-26 unless a variance is approved by City Council. The UDC (11-5B-4) allows requests for a variance for the placement and/or number of access points to state highways. In order to grant a variance, the Council is required to make 3 findings as follows (included in Exhibit D): 1) The variance can’t grant a right or special privilege that isn’t otherwise allowed in the district; 2) The variance relieves an undue hardship because of characteristics of the site; and 3) The variance can’t be detrimental to the public health, safety, and welfare. Because staff can’t make all of the required findings listed in Exhibit D, staff is recommending denial of the proposed variance application. In summary, Staff recommends approval of the proposed AZ application with the requirement of a development agreement that includes the provisions listed in Exhibit B; approval of the PP application with the conditions contained in Exhibit B, and denial of the VAR application in accord with the Findings in Exhibit D. X. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map Meridian City Council Meeting Agenda December 18, 2018 – Page 620 of 702 Linder Village –AZ, PP, VAR H-2017-0088 PAGE 19 2. Conceptual Development (dated: 10/8/18) 3. Use Area Plan (dated: 10/8/18) 4. Site Circulation Plan (dated: 10/8/18) 5. Preliminary Plat (dated: 1/4/18) 6. Phasing Plan (dated: 10/25/18) 7. Landscape Plan (dated: 1/4/18) 8. Open Space Plan (dated: 10/8/18) 9. Proposed Conceptual Building Elevations B. Agency & Department Comments & Conditions C. Legal Description & Exhibit Map for Annexation & Zoning Boundary D. Required Findings from Unified Development Code Meridian City Council Meeting Agenda December 18, 2018 – Page 621 of 702 Exhibit A Page 1 A. Drawings/Other Exhibit A.1: Zoning Map Meridian City Council Meeting Agenda December 18, 2018 – Page 622 of 702 - 2 - Exhibit A.2: Conceptual Development Plan (dated: 10/8/18) Meridian City Council Meeting Agenda December 18, 2018 – Page 623 of 702 - 3 - Exhibit A.3: Use Area Plan (dated: 10/8/18) Meridian City Council Meeting Agenda December 18, 2018 – Page 624 of 702 - 4 - Exhibit A.4: Site Circulation Plan (dated: 10/8/18) Meridian City Council Meeting Agenda December 18, 2018 – Page 625 of 702 - 5 - Exhibit A.5: Preliminary Plat (dated: 1/4/18) Meridian City Council Meeting Agenda December 18, 2018 – Page 626 of 702 - 6 - Exhibit A.6: Phasing Plan (dated: 10/25/18) Meridian City Council Meeting Agenda December 18, 2018 – Page 627 of 702 - 7 - Exhibit A.7: Proposed Landscape Plan (dated: 1/4/18) Meridian City Council Meeting Agenda December 18, 2018 – Page 628 of 702 - 8 - Exhibit A.8: Open Space Plan (dated: 10/8/18) Meridian City Council Meeting Agenda December 18, 2018 – Page 629 of 702 - 9 - Exhibit A.9: Proposed Conceptual Building Elevations (dated: 9/20/2016 & 1/4/18) Meridian City Council Meeting Agenda December 18, 2018 – Page 630 of 702 - 10 - Meridian City Council Meeting Agenda December 18, 2018 – Page 631 of 702 - 11 - Meridian City Council Meeting Agenda December 18, 2018 – Page 632 of 702 - 12 - Meridian City Council Meeting Agenda December 18, 2018 – Page 633 of 702 - 13 - B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS 1. PLANNING DEPARTMENT The concept site plan included in Exhibit A.2 shall be revised per Staff’s comments and recommendations in Section IX.A of the staff report prior to the City Council hearing. The Applicant shall work with Brighton, the adjacent property owner to the east, to finalize an agreement for a collector street connection to N. Fox Run Way prior to the City Council meeting. If an agreement can’t be reached, the project shall go back before the Commission for further review. 1.1 A Development Agreement (DA) is required as a provision of annexation of this property. Prior to the annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting annexation. The DA shall, at minimum, incorporate the following provisions: a. Future development of this site shall substantially comply with the concept site plan, use area plan, circulation plan, open space plan, phasing plan, preliminary plat, landscape plan and conceptual building elevations included in Exhibit A and the conditions contained herein. b. Future development shall comply with the design standards listed in UDC 11-3A-19 and the City of Meridian Architectural Standards Manual. c. One building permit is allowed to be issued on the subject property prior to recordation of the subdivision. d. Non-residential buildings should be proportional to and blend in with adjacent future residential buildings in accord with the Comprehensive Plan for mixed use community designated areas. e. Provide an ADA bus stop on the site as proposed; work with Valley Ride Transportation (VRT) to coordinate the details. If VRT determines a bus stop is not needed at this location, the applicant should submit written documentation as such from VRT. f. A minimum of three (3) land use types are required to be provided within this development [i.e. commercial (includes retail, restaurants, etc.), office, residential, civic (includes public open space, parks, entertainment venues, etc.), and industrial]. g. Provide a detached 10-foot wide multi-use pathway (Eagle Island segment) within the street buffer along N. Linder Road in accord with the Pathways Master Plan. A 14-foot wide public pedestrian easement for the pathway is required to be submitted to the Planning Division, approved by City Council and recorded. The applicant shall coordinate with Kim Warren, Park’s Department Pathways Project Manager (208-888-3579), regarding specifications for the pathway. If the pathway is covered under ACHD’s pedestrian easement, a separate easement is not required by the City. h. Provide a detached 10-foot wide multi-use pathway within the street buffer along W. Chinden Blvd./SH 20-26 as set forth in UDC 11-3H-4C.4. A 14-foot wide public pedestrian easement is required to be submitted to the Planning Division, approved by City Council and recorded for the pathway. If the pathway is covered under ACHD’s pedestrian easement, a separate easement is not required by the City. Meridian City Council Meeting Agenda December 18, 2018 – Page 634 of 702 - 14 - i. All of the existing stub streets (N. Arliss Ave., N. Bergman Ave. and W. Director Street) shall be extended with this development as originally intended for interconnectivity. Bergman Ave. shall be extended with the first phase of development for interconnectivity between the commercial development and residential neighborhood. j. The street buffer landscaping and 10-foot wide multi-use pathways along the entire frontage of N. Linder Road and SH 20-26/Chinden Blvd. shall be constructed with the first phase of development. k. A minimum gross density of 6 units per acre shall be provided within the future residential development area depicted on the concept site plan. l. The Developer shall complete all improvements required by ITD and ACHD associated with this development within the timeframe required by those agencies in accord with the STARS agreement and consistent the Traffic Impact Study prior to issuance of the first Certificate of Occupancy within this development. m. Provide traffic calming (i.e. chokers/bulb-outs, speed humps, etc.) in front of the plaza area in an effort to slow traffic for pedestrian safety. n. At a minimum, a swimming pool and clubhouse shall be provided in the future residential development; 10-foot wide pedestrian pathways shall be provided around the perimeter of the overall development; pedestrian pathways shall be provided internally within the development as depicted on the concept plan; and an entry feature shall be provided at the Linder/SH 20-26 intersection as amenities. o. Prior to any development occurring in the future residential and office/retail area shown on the concept site plan, a revised Traffic Impact Study (TIS) shall be submitted to ITD and ACHD for review. Any new requirements based on the revised TIS shall be considered. The TIS did include analysis on the future development area so a revised TIS is not needed. p. The Applicant shall work with ACHD on the collector street intersection with Linder Rd. where the signal is proposed and the firehouse access is located; and traffic calming measures to slow traffic on Bergman Ave. q. Some of the multi-story office live/work spaces south of Winco shall be constructed with the first phase of development. 1.2 Site Specific Conditions – Preliminary Plat 1.2.1 The preliminary plat included in Exhibit A.5, dated 1/4/18, shall be revised as follows: a. Include a note granting a blanket cross-access/ingress-egress easement between all lots within the subdivision. b. Include block numbers on the face of the plat. c. Include a street name for the east/west collector street. d. Revise the plat per the changes required to the concept site plan. 1.2.2 The landscape plan included in Exhibit A.7, dated 1/4/18, shall be revised as follows: a. Depict a sidewalk along the east side of the driveway through Lot 1 to the parcel (#S0425233701, 5960 N. Linder Rd.) to the south for pedestrian interconnectivity. b. Revise the plan per the changes required to the concept site plan. Meridian City Council Meeting Agenda December 18, 2018 – Page 635 of 702 - 15 - 1.2.3 The entire street buffer and detached pathway/sidewalk along N. Linder Road, W. Chinden Blvd./SH 20-26 and both sides of the east/west collector street shall be constructed with the first phase of development. 1.2.4 Provide a cross-access/ingress-egress easement to the property to the south (Parcel #S0425233701, 5960 N. Linder Rd.) in accord with UDC 11-3A-3A; the developer shall work with that property owner to align the driveway/easement with the backage road proposed on that site – submit a copy of the recorded easement to the Planning Division with the final plat application. 1.2.5 North Bergman Ave. shall be extended to the collector street with the first phase of development. 1.2.6 All fencing shall comply with the standards listed in UDC 11-3A-7. 1.3 General Conditions of Approval – Preliminary Plat 1.3.1 Comply with all bulk, use, and development standards of the applicable district listed in UDC Chapter 2 District regulations. 1.3.2 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.3.3 Install lighting consistent with the provisions as set forth in UDC 11-3A-11. 1.3.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A- 15, UDC 11-3B-6 and MCC 9-1-28. 1.3.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.3.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 1.3.7 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3B-5I, 11-3B-8C, and Chapter 3 Article C. 1.3.8 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B- 7C (streets). 1.3.9 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B- 11C. 1.3.10 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. 1.3.11 Provide bicycle parking spaces as set forth in UDC 11-3C-6G consistent with the design standards as set forth in UDC 11-3C-5C. 1.3.12 Comply with the outdoor service and equipment area standards as set forth in UDC 11-3A-12. 1.3.13 Construct all required landscape areas used for storm water integration consistent with the standards as set forth in UDC 11-3B-11C. 1.3.14 Comply with the structure and site design standards, as set forth in UDC 11-3A-19 and the guidelines set forth in the City of Meridian Standards Manual. 1.3.15 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.3.16 Low pressure sodium lighting shall be prohibited as an exterior lighting source on the site. 1.3.17 All fencing constructed on the site shall comply with the standards as set forth in UDC 11-3A-7 and 11-3A-6B as applicable. 1.4 Ongoing Conditions of Approval – Preliminary Plat Meridian City Council Meeting Agenda December 18, 2018 – Page 636 of 702 - 16 - 1.4.1 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.5 Process Conditions of Approval – Preliminary Plat 1.5.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.5.2 The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and Design Review application from the Planning Division, prior to submittal of any building permit application. 2. PUBLIC WORKS DEPARTMENT 2.1 Site Specific Conditions of Approval 2.1.1 Sanitary sewer mains intended to provide service to the subject site currently exists at the current north terminus of N. Arliss Avenue and N. Bergman Avenue. Applicant shall be responsible for the extension of these mainlines through the project. 2.1.2 Water mains intended to provide service to the subject site currently exist at the current north terminus of N. Arliss Avenue and N. Bergman Avenue, as well as within N. Linder Road, and at the west terminus of W. Director Street. Applicant shall be responsible for the extension of these mainlines through the project. The fire flow at the end of the proposed dead end water main on the east is marginal, and creates a water quality concern. This main shall connect to existing water main on Director St within the road alignment in the Future Residential area, or within the collector roadway extension to Fox Run Way. Each phase of this development will need to be modeled separately to ensure fire flows are adequate. 2.1.3 A street light plan will need to be included in the final plat and/or building permit application. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 2.2 General Conditions of Approval 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for Meridian City Council Meeting Agenda December 18, 2018 – Page 637 of 702 - 17 - review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. Meridian City Council Meeting Agenda December 18, 2018 – Page 638 of 702 - 18 - 2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.2.19 The applicant’s design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. POLICE DEPARTMENT http://weblink.meridiancity.org/weblink8/0/doc/157929/Page1.aspx 4. FIRE DEPARTMENT http://weblink.meridiancity.org/weblink8/0/doc/157930/Page1.aspx The Fire Department is against the traffic signal in front of station 5. The signal will cause too much congestion with the operations of the engine company trying to leave the station and respond to calls. 5. REPUBLIC SERVICES 5.1 Please coordinate trash enclosure design and locations with Bob Olson, Republic Services (208- 345-1265 office, or 208-371-1745 cell; or, email: ROlson@republicservices.com ) prior to submittal of a Certificate of Zoning Compliance application. Also, provide provisions for recycling. 6. PARKS DEPARTMENT 6.1 The applicant is required to comply with the mitigation standards listed in UDC 11-3B-10C.5 for any Meridian City Council Meeting Agenda December 18, 2018 – Page 639 of 702 - 19 - existing trees 4-inch caliper or greater that are removed from the site. Contact Elroy Huff, City Arborist (208-371-1755), prior to removal of any existing trees from the site. 6.2 The Pathways Master Plan requires a 10-foot wide segment of the City’s multi-use pathway (Eagle Island) along the frontage of this on N. Linder Road; the applicant should coordinate with Kim Warren, Park’s Department (208-888-3579) regarding the requirements for the pathway. The UDC (11-3H-4C.4) also requires a 10-foot wide multi-use pathway along SH 20/26. 6.3 Submit a 14-foot wide public pedestrian easement for the multi-use pathway along Linder Road and W. Chinden Blvd./SH 20-26; coordinate the details of the easements with Kim Warren, Pathways Project Manager, 208-888-3579. If the pathways are located within right-of-way, an easement is not required to be submitted to the City. 7. ADA COUNTY HIGHWAY DISTRICT (ACHD) http://weblink.meridiancity.org/weblink8/0/doc/159123/Page1.aspx 8. CENTRAL DISTRICT HEALTH DEPARTMENT http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=157031 9. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO (COMPASS) http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=157483 10. DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) http://weblink.meridiancity.org/weblink8/0/doc/157255/Page1.aspx 11. NAMPA & MERIDIAN IRRIGATION DISTRICT (NMID) http://weblink.meridiancity.org/weblink8/0/doc/157710/Page1.aspx 12. IDAHO TRANSPORTATION DEPARTMENT (ITD) http://weblink.meridiancity.org/weblink8/0/doc/157968/Page1.aspx Meridian City Council Meeting Agenda December 18, 2018 – Page 640 of 702 - 20 - Exhibit C: Legal Description & Exhibit Map for Annexation & Zoning Boundary R-8 Zone Meridian City Council Meeting Agenda December 18, 2018 – Page 641 of 702 - 21 - Meridian City Council Meeting Agenda December 18, 2018 – Page 642 of 702 - 22 - Meridian City Council Meeting Agenda December 18, 2018 – Page 643 of 702 - 23 - C-C Zone Meridian City Council Meeting Agenda December 18, 2018 – Page 644 of 702 - 24 - Meridian City Council Meeting Agenda December 18, 2018 – Page 645 of 702 - 25 - Meridian City Council Meeting Agenda December 18, 2018 – Page 646 of 702 - 26 - D. Required Findings from Unified Development Code 1. ANNEXATION & ZONING FINDINGS: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Commission finds that the proposed map amendment to the C-C and R-8 zoning districts and proposed development plan is consistent with the MU-C and MDR FLUM designations for this site and should be compatible with existing and future uses in the area (see section VII above for more information). b. The map amendment complies with the regulations outli ned for the proposed district, specifically the purpose statement; The Commission finds that the proposed map amendment to the C-C and R-8 zoning districts is consistent with the purpose statements of the commercial and residential districts as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Commission finds that the proposed zoning amendment will not be detrimental to the public health, safety, or welfare. City utilities are available to be extended at the expense of the applicant. The Commission recommends that the Council consider any oral or written testimony that may be provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Commission finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). The Commission finds the proposed annexation of this property with the proposed development plan is in the best interest of the City. 2. PRELIMINARY PLAT: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; The Commission finds that the proposed plat is in conformance with the adopted Comprehensive Plan in regard to land use and transportation and circulation goals. b. Public services are available or can be made available and are adequate to accommodate the proposed development; The Commission finds that public services are available to be extended to the subject property upon development. (See Exhibit B of the Staff Report for more details from public service providers.) Meridian City Council Meeting Agenda December 18, 2018 – Page 647 of 702 - 27 - c. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the developer at their own cost, the Commission finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; The Commission recommends the Council rely upon comments from the public service providers (i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and The Commission finds the proposed development will not be detrimental to the public health, safety and general welfare. ACHD and ITD consider road safety issues in their analyses. 3. VARIANCE: The City Council shall apply the standards listed in Idaho Code 67-6516 and all the findings listed in Section 11-5B-4.E of the UDC to review the variance request. In order to grant a variance, the Council shall make the following findings: a. The variance shall not grant a right or special privilege that is not otherwise allowed in the district; Staff finds granting the proposed accesses via Chinden Boulevard would grant a right or special privilege as the UDC specifically prohibits access via the state highway unless otherwise approved through a variance. b. The variance relieves an undue hardship because of characteristics of the site; and Staff finds there are no unique characteristics of the site that create an undue hardship that granting a variance would relieve; however, this site does have a lot of frontage on SH 20-26 as the site is 2,640 feet wide (frontage on SH 20-26) x 1,290 feet deep (frontage on Linder) which would make sole access to the site via Linder and the (3) existing residential stub streets difficult and inefficient. c. The variance shall not be detrimental to the public health, safety, and welfare. Staff finds granting the variance for additional accesses via Chinden Boulevard, an existing two lane highway, would likely be detrimental to public safety with traffic slowing down to turn into the site and pulling out of the site at a slow rate of speed merging into traffic at a high rate of speed. However, if the highway is widened to 5 lanes as intended through the STAR’s program, Staff finds the proposed accesses shouldn’t be detrimental to the public health, safety and welfare if the appropriate improvements are constructed as determined by ITD. Meridian City Council Meeting Agenda December 18, 2018 – Page 648 of 702 0 �o H r X U') } O O U L C/) 4- a) N O U)a)cn •� > O '> N U U •� r L U a) WE O — U U)O o U° � C: J i Q a) E O a) E %a) a ,) E am U N N — p U U W— J 0 U Q U a) cn z Q a) CLO V O O OC: O N N O� O O0 Cf) Q O LL -a p a- �/ U) Q U 0 O N p 0 LL 0 0 O O — O O} O O a) a) L �- p O 1 1 L 4- _ Q O O U Q — p C: QN O N a) Z �� (n O L 4 0 4- � Q o C/) %_m Z Q a i 0 U _O p } p a) N } L Q Q O N Cyj r N N U N D 4 � „„aaM woa P41M -AWMT tv p ,I N E. -Ile Ra b-11 All UVL� T Ilk n 41"'i 7? v a a - � yulmw�on .gnu - =ne �earusnYnve xeonic er .� Y ^77 N Deco W¢Aui� �'����•• Nfleoo�05 Avp NPeEo�tls Ave f f, I a 3` )� i � 1iJ _ 4 OPAL w \ \\ » \\f\ Rip 7. I '.I �r � _ 'GN �13C❑NF •N — 'CIH H3GN1-1 'N o � U CO 4- o U) W (1) oc- r +- o V a () 'ct CO C) ct ct O ct �o ct �, • o ct p cn ct � U1 4--J 4-J Ct U "I:� U U 4--J4-J ;_4bA U c V) t+_4 ct O cn �r---o U� ,—, , � • ,__, rte—+ � cJ + U O4 -J 4--J u M a� �4..j U U Ct ct ct ct 4-j ct ct 4-1 s--� a? � �' pr --- 4 a� o City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 9 F Project File Number: H-2018-0096 Item Title: Public Hearing for Buyrite LLC Apartments By neUdesign Architecture, LLC, Located at the NW corner of W. Ustick Rd and N. Linder Rd. Request: 1. Request: Rezone property from C -C (5.90 acres) to R-40; and 2. Request: Conditional Use Permit for a multi -family development consisting of 96 multi -family residential units within 4 multi -family structures on 4.772 acres of land in a proposed R- 40 zoning district; and 3. Request: Modification of an Existing Development Agreement to allow for R-40 zoning and to change certain other provisions of the agreement Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 9.F. Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing for B uyrite L L C Apartments (H-2018-0096) by neUdesign Architecture, L L C, L ocated at at the NW corner of W. Ustick Rd. and N. L inder Rd. C lic k Here for Applic ation Materials C lic k Here to S ign Up to Tes tify at Hearing C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S taff Report Cover Memo 12/5/2018 Minutes from Planning and Z oning Commission S taff Report 11/26/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 12/13/2018 - 12:14 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 649 of 702 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 12/18/2018 Hearing Type: Council Item Number: 9-F Project Name: Buyrite Apartments Project No.: H-2018-0096 Active: ❑ Page 1 of 1 Signature City -State- I Wish To Sign In Address For Against Neutral Name Zip Testify Date/Time 3294 S FOX 12/16/2018 Laura Uruburu EAGLE X LEASH AVE 8:36:23 PM 2443E Bill McCall S. Meridian, 12/18/2018 Mores Trail M X Rim Coalition ID 83642 12:32:22 PM Melissa 12/18/2018 X Johnson 12:43:41 PM 5004 South 12/18/2018 Doris Grenier Marsala Meridian X 1:05:12 PM PM Way Doris Grenier 5004 South 1 (SRIM Marsala Meridian X 1::12:5712:57M PPM Coalition) Way Go Back To List I Export To Excel © 2018 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=124 12/19/2018 Page 1 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT DATE: 11/15/2018 TO: City Council FROM: Josh Beach, Associate Planner 208-884-5533 BRUCE FRECKLETON, DEVELOPMENT SERVICES MANAGER, 208-887-2211 SUBJECT: H-2018-0096 BUYRITE APARTMENTS PROPERTY LOCATION: The site is located on the northwest corner of W. Ustick and N. Linder Roads. I. PROJECT DESCRIPTION The applicant, neUdesign Architecture, LLC, has submitted an application for the following: 1) a rezone of 5.90 acres of land from C-C (Community Commercial) zoning district to the R-40 (High-Density Residential) zoning district; 2) a conditional use permit to develop a multi-family development consisting of ninety six (96) dwelling units in four (4) structures; and 3) a development agreement modification to allow for R-40 zoning and to change certain other provisions of the existing development agreement. The Meridian Planning & Zoning Commission heard these items on November 15, 2018. At the public hearing, the Commission moved to recommend denial of the subject rezone, conditional use permit and development agreement modification requests. a. Summary of Commission Public Hearing: i. In favor: Jeremy Putnam (Applicant’s Representative), Steve Arnold, Richard Evans ii. In opposition: Steven Lloyd, John Walsh, Carl Wibel, Robin Brooks, Paul Gazhenko, Chris Williams, Miquelle Crosland, Dave Manning, Jack Neal, Greg Reynolds, iii. Commenting: Steven Lloyd, John Walsh, Carl Wibel, Robin Brooks, Paul Gazhenko, Chris Williams, Miquelle Crosland, Dave Manning, Jack Neal, Greg Reynolds, Steve Arnold, Richard Evans, Jeremy Putnam iv. Written testimony: Beth Lucas, Brian Noah, Carl and Carla Wibel, Carol H Davis, David and Gail Foster, Dyan and George Loya, Edward and Teresa Tucker, Geoff and Megan Latshaw, Heather Farley, Kim moss, Mark Sessions, Michelle Mattson, Mitch and Sue Davis, Robert Shepard, Steve and Benita Harper, Tami Kruger, Trish Dildine v. Staff presenting application: Josh Beach Meridian City Council Meeting Agenda December 18, 2018 – Page 650 of 702 Page 2 vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. Does the proposal meet the requirement of the mixed use designation? ii. Location of the accesses to the subject property. iii. Volume of traffic and the increase from the proposed apartments. iv. Overcrowded schools in the area. v. The desire to have additional commercial businesses in the area. c. Key Issues of Discussion by Commission: i. Is this the best use for this parcel? ii. Does a commercial business make more sense in this location in regard to the Comprehensive Plan designation? d. Commission Change(s) to Staff Recommendation: i. None e. Outstanding Issue(s) for City Council: i. None II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 5.90 Future Land Use Designation MU-C (Mixed Use Community) Existing Land Use Vacant Proposed Land Use(s) Multi-family dwellings Current Zoning C-C (Community Commercial) Proposed Zoning R-40 (High-Density Residential) Lots (# and type; bldg/common) 1 (existing) Phasing plan (# of phases) Single Phase Number of Residential Units (type of units) 96 multi-family units Density (gross & net) 20.1 net density Open Space (acres, total [%] / buffer / qualified) 1.75 acres/36% Amenities Tot Lot, BBQ area, dog park, and 50X100 grass area 6 Physical Features (waterways, hazards, flood plain, hillside) The Creason Lateral crosses the southwest corner of the property Neighborhood meeting date; # of attendees: July 5, 2018 with 4 people in attendance History (previous approvals) Annexed with C-C zoning into the city in 2009 as JJA Land (AZ-09-005) B. Community Metrics Description Details Page Ada County Highway District  Staff report (yes/no) Yes 8  Requires ACHD Commission Action (yes/no) No Access (Arterial/Collectors/State Hwy/Local)(Existing and Proposed) One access to N. Linder, one to W. Ustick, One to W. Crosswind Street and a stub street to the north. There are currently two access points to N. Linder and one to W. Ustick. One access point to N. Linder will be removed as part of this development. 7 Meridian City Council Meeting Agenda December 18, 2018 – Page 651 of 702 Page 3 Description Details Page Traffic Level of Service Linder Road – F, Ustick Road – better than E Stub Street/Interconnectivity/Cross Access Stub street to the north and connection to an existing stub street from the west (Crosswind Street) are proposed 7 Existing Road Network NA Existing Arterial Sidewalks / Buffers Existing sidewalk along W. Ustick and a partial sidewalk along N. Linder. Proposed Road Improvements ACHD plans to widen Linder Road, between McMillan and Ustick in 2019. 8 Fire Service  Distance to Fire Station Not provided 8  Fire Response Time 5 minutes 8  Resource Reliability 80%, does not meet the target of 85% 8  Risk Identification 2, meaning current resources would be adequate to supply service. 8  Accessibility Roadway access, traffic 8  Special/resource needs An aerial device will be required and one is available within 8 minutes which meets the target of 10 minutes or less. 8  Water Supply 1500 gallons per minute 8  Other Resources Police Service  Distance to Police Station 5 miles 8  Police Response Time 4 minutes 8  Calls for Service 625 8  % of calls for service split by priority P3 1.1%; P2 62.1%; P1 34.6%; P0 2.2% 8  Accessibility Accessibility is good 8  Specialty/resource needs None 8  Crimes 93 8  Crashes 21 8  Other Reports None 8 Distance to nearest City Park (+ size) Tully Park is approximately ½ mile south of the site West Ada School District  Distance (elem, ms, hs) Hunter Elementary – 1 mile; Sawtooth Middle – ¼ mile; Rocky Mtn High – 1 and ½ miles  Capacity of Schools  # of Students Enrolled Distance to other key services Meridian City Council Meeting Agenda December 18, 2018 – Page 652 of 702 Page 4 C. Project Area Maps Future Land Use Map Aerial Map Zoning Map Planned Development Map III. APPLICANT INFORMATION A. Applicant: Pam Gaines, neUdesign Architecture B. Owner: Russ Hunemiller, Buyrite, LLC C. Representative: Richard Evans, Pride, LLC IV. NOTICING Meridian City Council Meeting Agenda December 18, 2018 – Page 653 of 702 Page 5 A. Newspaper notification published on: 10/12/2018 B. Radius notice mailed to properties within 300 feet on: 10/9/2018 C. Applicant posted notice on site on: 11/2/2018 D. Nextdoor posting: 10/9/2018 V. STAFF ANALYSIS This property is designated Mixed Use Community (MU-C) on the Comprehensive Plan Future Land Use Map (FLUM). The purpose of the MU-C designation is to allocate areas where community- serving uses and dwellings are seamlessly integrated into the urban fabric. The intent is to integrate a variety of uses, including residential, and to avoid mainly single-use and strip commercial type uses. Residential uses should comprise a minimum of 20% of the development area at densities ranging from 6 to 15 dwelling units per acre, and shall consist of at least three land use types. The applicant requests a rezone, a conditional use permit and a development agreement modification to develop the proposed multi-family lots with ninety-six (96) dwelling units. The overall gross density of the project is 20 dwelling units to the acre. Staff finds that the proposed development is not consistent with the MU-C land use designation for the following reasons: 1. The proposed density for the development is above the density range of 6-15 units/acre set forth in the Comprehensive Plan. 2. The development does not provide a mix of land use types as set forth in the Comprehensive Plan. 3. On November 13, staff received a revised site plan from the applicant showing a number of changes. Neither staff nor ACHD has had the opportunity to review the revised site plan to ensure compliance with the specific policies of each agency. A. Comprehensive Plan Policies: Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed use (Staff’s comments in italics):  “Provide for a wide diversity of housing types (single-family, modular, mobile homes and multi- family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development.” (3.07.03B) The development of multi-family homes on this site will contribute to the variety of housing types available in this part of the City; however the density is greater than anticipated by the comprehensive plan. Meridian City Council Meeting Agenda December 18, 2018 – Page 654 of 702 Page 6  “Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E) Instead of the current C-C zoning on the site, Staff could envision some of this property being rezoned to residential. However, if all of the property is zoned to R-40, as proposed, the mix of uses envisioned in the Comprehensive Plan cannot be obtained.  “Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D) The applicant is proposing to have one access to N. Linder and one to W. Ustick.  “Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets).” (3.03.02O) The extension of W. Crosswind Street through the development to the north does not meet the requirements of ACHD and cannot be approved as proposed by the applicant.  “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) Urban services can be provided to this property upon development.  “Require all new and reconstructed parking lots to provide landscaping in internal islands and along streets.” (2.01.04B) Landscaping is proposed within planter islands in the parking areas on this site as shown on the landscape plan attached in Exhibit B.  “Locate high-density development, where possible, near open space corridors, or other permanent major open space and park facilities, Old Town, and near major access thoroughfares.” (3.07.02L) The proposed multi-family development is located in close proximity to major access thoroughfares (i.e. I-84 and Ten Mile Road Road) within the City.  “Elevate quality of design for houses and apartments; evaluate the need for design review guidelines for single-family homes.” (3.07.02O) The multi-family structures within the proposed development will be subject to the design standards in UDC 11-3A-19 and the guidelines in the Architectural Standards Manual. Further refinement to the design of these structures is required in order for the project to meet the design review requirements. In pre-application meetings we had discussed screening the parking along both W. Ustick and N. Linder with garages. It appears that the garage structures have been largely omitted from the site.  “Provide housing options close to employment and shopping centers.” (3.07.02D) Because of its location in close proximity to the Ten Mile Interchange (which is rapidly developing), as well as major transportation corridors (I-84 and Ten Mile Road), this property is ideal for providing higher density housing options. B. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Table 11-2B-3 for the C-C zoning district. Meridian City Council Meeting Agenda December 18, 2018 – Page 655 of 702 Page 7 C. Concept Plan: A concept plan was submitted that depicts the four residential structures, leasing office and site amenities. D. Specific Use Standards: Specific Use Standards: The specific use standards for multi-family developments listed in UDC 11-4-3-27 apply to development of this site as follows: (Staff’s comments in italics)  A minimum of 80 square feet (s.f.) of private useable open space is required to be provided for each unit. The floor plans submitted with this application depict 80+ s.f. patios for each unit in compliance with this requirement.  Developments with 20 units or more shall provide a property management office, a maintenance storage area, a central mailbox location with provisions for parcel mail that provides safe pedestrian and/or vehicular access and a directory map of the development at an entrance or convenient location for those entering the development.  At a minimum, 250 s.f. of common open space is required for each unit containing more than 500 s.f. and up to 1,200 s.f. of living area. All of the proposed units are between 500 and 1,200 square feet; therefore, a minimum of 24,000 square feet or 0.55 of an acre of common open space is required for this development. The applicant is proposing 28,078 square feet of qualified open space, or 0.64 of an acre.  For multi-family developments with 75 units or more, 4 site amenities are required to be provided with at least one from each category listed in UDC 11-4- 3-27D. For developments with more than 100 units, the decision making body shall require additional amenities commensurate to the size of the proposed development. The applicant proposes a 50’ x 100’ open grassy area, a dog park, a tot lot and a segment of the City’s multi-use pathway system as amenities in compliance with UDC standards. The applicant is required to provide one amenity from each of the three sections as set forth in UDC 11-4-3-27. The applicant is missing an amenity from the quality of life section as set forth in UDC 11-4-3-27. Additionally, staff has concerns about the location and accessibility of the proposed dog park in relation to the extension of W. Crosswind Street and the dwellings.  Landscaping is required to comply with UDC 11-4-3-27-E. All street facing elevations shall have landscaping along their foundation as follows: the landscaped area shall be at least 3-feet wide and have an evergreen shrub with a minimum mature height of 24 inches for every 3 linear feet of foundation. The remainder of the area shall be landscaped with ground cover plans. This requirement is not currently being met on the submitted plans.  The development is required to record legally binding documents that state the maintenance and ownership responsibilities for the management of the Meridian City Council Meeting Agenda December 18, 2018 – Page 656 of 702 Page 8 development, including, but not limited to, structures, parking, common areas, and other development features. E. Access: Access to the site is proposed from W. Ustick Road, N. Linder Road and from W. Crosswind Street to the west. ACHD has limited the access to N. Linder and W. Ustick to a right-in/right-out only. Staff also has concerns that a majority of the traffic from the Windsong Subdivision will access either N. Linder Road through the site and create an unsafe condition for the residents of the proposed multi-family development. The applicant shall continue W. Crosswind Street to the east and connect to E. Linder Road as required by the existing development agreement. F. Parking: Per UDC 11-3C-6, parking for commercial, (or in this case, the leasing office) is based on gross floor area of office space. A 450 square foot office is proposed, therefore, a minimum of one (1) parking space is required. The applicant is proposing 200 parking spaces for the development with 181 spaces required. G. Landscaping A 25-foot wide street buffer is required to be constructed along both N. Linder and W. Ustick Roads, both arterial roadways, as set forth in UDC Table 11-2A-7. Landscaping is required to be provided within the buffers as set forth in UDC 11-3B-7C. The proposed landscape plan is in compliance with the aforementioned standards. H. Fencing All fencing is required to comply with the standards listed in UDC 11-3A-6 and 11-3A-7. I. Preliminary Plat The requirement to extend W. Crosswind Street through the site will require the applicant to subdivide the property. Additionally, the creation of a public street in this area will split off an area of land where the applicant is proposing to construct a dog park. This will require the applicant to place the dog park area in the northwest corner of the site into a common lot. J. Certificate of Zoning Compliance If approved, the applicant will be required to obtain approval of a Certificate of Zoning Compliance application for establishment of the new use and to ensure all site improvements comply with the provisions of the UDC and the conditions in this report prior to construction, in accord with UDC 11-5B-1. K. Design Review: If approved, the applicant will be required to submit an application for Design Review concurrent with the Certificate of Zoning Compliance application in accord with UDC 11-5B-8. The site and building design is required to be generally consistent with the Meridian City Council Meeting Agenda December 18, 2018 – Page 657 of 702 Page 9 elevations and site plan submitted with this application and the standards listed in UDC 11-3A-19 and the City of Meridian Architectural Standards Manual. L. Utilities: Enter Utilities Analysis. VI. DECISION A. Staff: Staff recommends denial of the subject MDA and consequently the RZ and CUP requests for the following reasons:  The proposed density for the development is above the density range of 6 -15 units/acre set forth in the Comprehensive Plan.  The development does not provide a mix of land use types as set forth in the Comprehensive Plan.  On November 13, staff received a revised site plan from the applicant showing a number of changes. Neither staff nor ACHD has had the opportunity to review the revised site plan to ensure compliance with the specific policies of each agency.  The requirement to extend W. Crosswind Street through the site will require the applicant to subdivide the property. Additionally, the creation of a public street in this area will split off an area of land where the applicant is proposing to construct a dog park. This will require the applicant to place the dog park area in the northwest corner of the site into a common lot.  The current development agreement for the site requires a public street to be extended from the Windsong Subdivision out to N. Linder Road. The applicant is proposing to provide a cross-access to N. Linder and staff is of the opinion that the public street is needed at this location.  For these reasons, Staff does not believe it’s in the best interest of the City to modify the existing development agreement to accommodate the development proposal. B. Ada County Highway District (ACHD): http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=157136 C. Meridian Fire Department: http://weblink.meridiancity.org/weblink8/0/doc/157164/Page1.aspx D. Meridian Police Department: http://weblink.meridiancity.org/weblink8/0/doc/157197/Page1.aspx E. Central District Health Department (CDHD): http://weblink.meridiancity.org/weblink8/0/doc/155574/Page1.aspx F. COMPASS: http://weblink.meridiancity.org/weblink8/0/doc/156118/Page1.aspx G. Department of Environmental Quality (DEQ): http://weblink.meridiancity.org/weblink8/0/doc/156137/Page1.aspx Meridian City Council Meeting Agenda December 18, 2018 – Page 658 of 702 Page 10 H. Idaho Transportation Department (ITD): http://weblink.meridiancity.org/weblink8/0/doc/156914/Page1.aspx I. Nampa & Meridian Irrigation District (NMID): http://weblink.meridiancity.org/weblink8/0/doc/156360/Page1.aspx Meridian City Council Meeting Agenda December 18, 2018 – Page 659 of 702 Page 11 VII. EXHIBITS A. Site Plan/Conceptual Elevations Meridian City Council Meeting Agenda December 18, 2018 – Page 660 of 702 Page 12 B. Landscape Plan Meridian City Council Meeting Agenda December 18, 2018 – Page 661 of 702 Page 13 VIII. FINDINGS Rezone Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The applicant is proposing to rezone the subject property from C-C to the R-40 zoning district. This property is currently designated Mixed Use-Community on the Future Land Use Map. Commission finds the amendment is not consistent with the applicable provisions of the Comprehensive Plan because the proposed density is above the range allowed by the comprehensive plan, and there is not a mixture of uses (see section VII above). b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; Commission finds that the proposed map amendment to the R-40 zoning district is consistent with the purpose statement for the residential districts as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; Commission finds that the proposed zoning map amendment will not be detrimental to the public health, safety, or welfare. City utilities already exist to this site. Commission recommends that the Commission and Council consider any oral or written testimony that may be provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, Commission finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). This finding is not applicable as the request is for a rezone. Conditional Use Permit (UDC 11-5B-6E) The Commission and Council shall base its determination on the Conditional Use Permit request upon the following: a. That the site is large enough to accommodate the proposed use and meet all the dimensional and development regulations in the district in which the use is located. Commission finds that the subject property is large enough to accommodate the proposed use and the dimensional & development regulations of the existing C-C as well as the proposed R-40 district. b. That the proposed use will be harmonious with the Meridian Comprehensive Plan and in accord with the requirements of this Title. Commission finds that the proposed use is consistent and harmonious with the UDC, however the proposed density is above the allowed range and the lack of three distinct land Meridian City Council Meeting Agenda December 18, 2018 – Page 662 of 702 Page 14 use types within the MU-C Comprehensive Plan designation are not harmonious with the Comprehensive Plan Future Land Use Map designation of MU-C for this site. c. That the design, construction, operation and maintenance will be compatible with other uses in the general neighborhood and with the existing or intended character of the general vicinity and that such use will not adversely change the essential character of the same area. Commission finds that the general design, construction, operation and maintenance of multi- family could be compatible with existing residential and uses in the vicinity. However, Commission finds that the proposed project is not compatible with the existing and intended character of the area and may adversely change the character thereof. Commission recommends that the Council consider any public testimony that may be presented to determine whether or not the proposal will adversely affect other properties in the area. d. That the proposed use, if it complies with all conditions of the approval imposed, will not adversely affect other property in the vicinity. Commission finds that the proposed development should not adversely affect other property in the vicinity. If approved, conditions of approval will be included in Exhibit B of this staff report to ensure the proposed use will not adversely affect other properties in the vicinity. e. That the proposed use will be served adequately by essential public facilities and services such as highways, streets, schools, parks, police and fire protection, drainage structures, refuse disposal, water, and sewer. Commission finds that sanitary sewer, domestic water, refuse disposal, and irrigation are currently available to the subject property. Commission finds that the proposed use will be served adequately by all of the public facilities and services listed above. f. That the proposed use will not create excessive additional costs for public facilities and services and will not be detrimental to the economic welfare of the community. If approved, the applicant will be financing any improvements required for development. Commission finds there will not be excessive additional requirements at public cost and that the proposed use will not be detrimental to the community’s economic welfare. g. That the proposed use will not involve activities or processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. Commission finds that the proposed development should not involve activities that will create nuisances that would be detrimental to the general welfare of the surrounding area. However, the Council should rely on public testimony from adjacent neighbors to determine if the proposed lighted fields and outdoor speaker system and large volume of traffic generated by the proposed use will be detrimental to their welfare in determining this finding. h. That the proposed use will not result in the dest ruction, loss or damage of a natural, scenic or historic feature considered to be of major importance. Commission finds that the proposed development will not result in the destruction, loss or damage of any natural feature(s) of major importance. Commission recommends that the Council reference any public testimony that may be presented to determine whether or not the Meridian City Council Meeting Agenda December 18, 2018 – Page 663 of 702 Page 15 proposed development may destroy or damage a natural or scenic feature(s) of major importance of which Commission is unaware. Meridian City Council Meeting Agenda December 18, 2018 – Page 664 of 702 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 9 G Project File Number: Item Title: Public Hearing for Proposed City Clerk's Office Fees Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 9.G. Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing for P roposed City Clerk's Office F ees C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate F ees B ackup Material 11/2/2018 E mail sent to previous applicants B ackup Material 11/27/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.Coles, C.J ay Approved 12/14/2018 - 10:02 A M Meridian City Council Meeting Agenda December 18, 2018 – Page 686 of 702 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 12/18/2018 Hearing Type: Council Item Number: 9-G Project Name: Proposed City Clerk's Office Fees Project No.: Active: ❑ Page 1 of 1 Go Back To List I Export To Excel © 2018 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=134 12/19/2018 I WishSign Signature In Address City -State -Zip For Against Neutral To Name Date/Time Testify 2443 EMeridian, Bill McCall S. ID 12/18/2018 Mores X Rim Coalition 83642 12:32:46 PM Trail Dr Melissa 12/18/2018 X Johnson 12:43:55 PM Barbara 12/18/2018 X Berlat 7:14:49 PM 2156 E. Meridian,ldaho 12/18/2018 Steve Baker X Hyper Dr 83642 9:30:13 PM 4199S Meridian, ID 12/18/2018 Kellie Elliott Leanato X 83642 10:12:57 PM Ave Josh Elliott 4199S Meridian, ID 12/18/2018 (S. Rim Leanato X 83642 10:15:09 PM Coalition) Ave Go Back To List I Export To Excel © 2018 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=134 12/19/2018 CITY OF MERIDIAN NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN, pursuant to the ordinances of the City of Meridian and the laws of the State of Idaho, that the City Council of the City of Meridian will hold a public hearing at its meeting on Tuesday, December 18, 2018, at 6:00 p.m., at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, regarding adoption of the fee set forth below. Further information is available in the City Clerk’s Office at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho. Any and all interested persons shall be heard at said public hearing, and the public is welcome and invited to submit written comments and/or provide verbal testimony at the hearing. Verbal testimony may be limited to three (3) minutes per person. For auditory, visual, or language accommodations, please contact the City Clerk’s Office at 208-888-4433. Fee Current Fee Proposed Fee Mobile sales unit license $72.00 $73.25 Pawnbroker's license without Precious Metal Dealer Endorsement - New $62.00 $63.25 Pawnbroker's license with Precious Metal Dealer Endorsement - New $62.00 $63.25 Precious Metal Dealer License - New $62.00 $63.25 DATED this ____ day of November, 2018. C.JAY COLES, CITY CLERK PUBLISH on December 7, 2018 and December 14, 2018. Meridian City Council Meeting Agenda December 18, 2018 – Page 687 of 702 1 C.Jay Coles From:Nancy Radford Sent:Tuesday, November 27, 2018 3:49 PM To:Nancy Radford; C.Jay Coles Cc:Chris Johnson Subject:City of Meridian - Mobile Sales Unit Fee Change Good Afternoon, We are writing to inform you that beginning January 1 st , 2019 the Idaho State Police FBI User Fee; a part of the federal background check process, will be increased by $1.25 per application, which will increase the application fee paid to the City of Meridian from $72.00 to $73.25. There will be a public hearing regarding this fee change on Tuesday, De cember 18, 2018 at the 6pm City Council Meeting. If you are interested in providing comment, you are welcome to attend the meeting and be heard there or you may provide written testimony ahead of time by email to cityclerk@meridiancity.org . Please let me know if I can be of further assistance. Thank you, Nancy Radford | Assistant City Clerk City of Meridian | City Clerk’s Office 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: | 208-489-0391 Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. Meridian City Council Meeting Agenda December 18, 2018 – Page 688 of 702 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 9 H Project File Number: Item Title: Resolution No. 18-2119 A Resolution Adopting Updated Fees of The Meridian City Clerk's Office; Authorizing The Department to collect such fees; and providing and effective date. Meeting Notes: /� l Lp — Gave /Vf,,- zto I TEM SHEET C ouncil Agenda I tem - 9.H. Presenter: Estimated Time f or P resentation: Title of I tem - Resolution No. 18-2119: A Resolution Adopting Updated F ees O f T he M eridian C ity C lerk’s Office; Authorizing T he D epartment To Collect S uch F ees; And Providing An Effective D ate C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Resolution Resolution 11/21/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.B aird, Ted Approved 12/13/2018 - 6:12 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 689 of 702 CITY OF MERIDIAN RESOLUTION NO. 18-2119 BY THE CITY COUNCIL: BERNT, BORTON, CAVE, NER, LITTLE ROBERTS MILAM, PALMER A RESOLUTION ADOPTING UPDATED FEES OF THE MERIDIAN CITY CLERK'S OFFICE; AUTHORIZING THE DEPARTMENT TO COLLECT SUCH FEES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the fee charged by Idaho State Police Bureau of Criminal Identification for fingerprint -based background checks will be raised from $32.00 to $33.25 as of January 1, 2019; WHEREAS, four licensing fees of the City Cleric's Office incorporate this fee; WHEREAS, following publication of notice in the Meridian Press on December 7, 2018 and December 14, 2018, according to the requirements of Idaho Code section 63-1311A, on December 18, 2018, the City Council of Meridian held a hearing on the adoption of proposed updated fees for these services provided by the City Clerk's Office; and WHEREAS, following such hearing, the City Council, by formal motion, did approve said proposed new and updated fees; NOW THE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the following fees of the Meridian City Clerk's Office, shall be updated as follows: Fee Description Fee Amount Mobile sales unit license $73.25 Pawnbroker license without precious metal dealer endorsement— new $63.25 Pawnbroker license with precious metal endorsement — new $63.25 Precious metal dealer license — new 1 $63.25 Section 2. That the Meridian City Clerk's Office is hereby authorized to implement and carry out the collection of said fees. Section 3. That, as of the effective date of this resolution, the fees set forth herein shall supersede all previous fees previously adopted for the enumerated services. Section 4. That this Resolution shall be in full force and effect as of January 1, 2019. ADOPTED by the City Council of the City of Meridian, Idaho, this ,&�ay of December, 2018. ADOPTION OF FRES OF MERIDIAN CLERK'S OFFICE PAGE I Or 1 APPROVED by the Mayor of the City of Meridian, Idaho, this J day of December, 2018. /:190.1GILTA H Vammy de erd, Mayor o/ ATTES C.Jay Coles, City Clerk City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 12/18/2018 Hearing Type: Council Item Number: 9-G Project Name: Proposed City Clerk's Office Fees Project No.: Active: ❑ Page 1 of 1 Go Back To List I Export To Excel © 2018 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=134 12/19/2018 I WishSign Signature In Address City -State -Zip For Against Neutral To Name Date/Time Testify 2443 EMeridian, Bill McCall S. ID 12/18/2018 Mores X Rim Coalition 83642 12:32:46 PM Trail Dr Melissa 12/18/2018 X Johnson 12:43:55 PM Barbara 12/18/2018 X Berlat 7:14:49 PM 2156 E. Meridian,ldaho 12/18/2018 Steve Baker X Hyper Dr 83642 9:30:13 PM 4199S Meridian, ID 12/18/2018 Kellie Elliott Leanato X 83642 10:12:57 PM Ave Josh Elliott 4199S Meridian, ID 12/18/2018 (S. Rim Leanato X 83642 10:15:09 PM Coalition) Ave Go Back To List I Export To Excel © 2018 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=134 12/19/2018 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 91 Project File Number: Item Title: Police: Budget Amendment for Shooting Range Membership Not to Exceed $59,000 Meeting Notes: N I TEM SHEET C ouncil Agenda I tem - 9.I . Presenter: Estimated Time f or P resentation: Title of I tem - Police: Budget Amendment for S hooting Range M embership Not to E xceed $59,000 C ouncil approved/funded in F Y2018 thru B udget Enhancement, I ndependence I ndoor Shooting R ange membership. T here was an oversight during F Y2019 budget development, the annual membership budget was not included in Police's F Y19 budget. B udget A mendment needed to continue funding shooting range membership. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Memo Cover Memo 12/7/2018 B udget A mendment B udget A mendment 12/7/2018 RE V I E WE RS : Department Reviewer Action D ate F inance.J ohnson, Chris Approved 12/7/2018 - 12:41 P M F inance.L avoie, Todd Approved 12/7/2018 - 12:48 P M Meridian City Council Meeting Agenda December 18, 2018 – Page 692 of 702 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 6 9 3 o f 7 0 2 v0 r r� l zz z 00 0 0 cu ao A3j�b�1 Z Z Z Z �% A N v a �g03 Z 0 p cu El 1:1` ^ d �j °' w HQ 'O ` �a ° (D^ ll�ll £ cn £ I° o V) as o CL ai W o ai ai L o 3 d�p� (� p s E E m N! o H z z O Y Z �\ LL C: N uJ o �5� CL a. � xx O O a+ 'p N v C7 A c � 0) c v y L C v a 3 3 Q � � a ~ o � E O C7 � C O _ Q � N c z c O - c i .YO 0 m O vi O � Y M, a v O Q U O v � N F a > 0 c � i �: E w O O LL w 0 0 N 0 CD O �a O o Co C: � ;0 ai � O c c O O 0 w 0 0 c 4-- N c O N rl y O O` � .Q ci N FO- fl N c -I N N N N N 7 w N Q o N N 0 U J J t O O O uJ T � � xx O O a+ 'p N v C7 u c � 0) C y L C v a 3 3 Q � � m � E O � w m C O _ Q � N c z c 0 - c i .YO 0 O vi O � Y M, a v � Q U O o - F a > 0 c w w a �: E w O O O O 0 0 0 0 CD O �a O o � � � � O O O O 0 0 0 0 O O O O N rl N ci N rl N ci rl .—I ci N ri N N c -I N N N N N N N N t O O O O 0 0 0 0 uJ T � � xx O O a+ 'p C7 O c 0) y L � v a +, a w m L. V c z c - c i .YO 0 F O 0 Q C < U o as W C Q ro a O o z N y O 7 t a o 0 T � � O O a+ 'p O c 0) � v a +, a w m V c z c - c i .YO 0 F O 0 as F v 0 E w O O O O O O O O O O O O O 0 O O O O O O O O O (D O O O H rl ri c-1 c-1 .-1 c-1 N H c-1 c-1 ri N N N N N N N N N N N N N .-1 .—I N N rl O C) O 0 O O O O O O 0 C) O O O O O .I =1111111�I � v T � � a+ 'p O c � v a +, a w m V c z c - c i .YO F O Q wCL Q O O T, N O cr w c a, -Ea C N E O m ~ 2. y 0 0 0 0 0 0 Z O O O Q QN N N N N N ii Q N N N � A O ami c0-0 p-0 c O O O O O o 0 0 0 Ci cz LL CC LL M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 8 , 2 0 1 8 – P a g e 6 9 5 o f 7 0 2 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 10 A Project File Number: 18-1800 Item Title: Ordinance No. 18-1800: Meeting Notes: An Ordinance (H-2018-0079 — Burlingame Subdivision) For The Re -Zone Of A Parcel Of Land Being A Portion Of The Se % Se % And A Portion Of The Ne % Se % Of Section 4, Township 3 North, Range 1 West, Boise Meridian, City Of Meridian, Ada County Idaho; Establishing And Determining The Land Use Zoning Classification From R-4 (Medium Low Density Residential) Zoning District To R-8 (Medium Density Residential) Zoning District In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. M01 FROM I TEM SHEET C ouncil Agenda I tem - 10.A. Presenter: Estimated Time f or P resentation: Title of I tem - Ordinance No. 18-1800: An Ordinance (H-2018-0079 – B urlingame S ubdivision) F or T he Re-Zone Of A P arcel O f L and Being A Portion Of T he S e ¼ S e ¼ And A P ortion Of T he Ne ¼ S e ¼ Of S ection 4, Township 3 North, Range 1 West, Boise M eridian, City Of M eridian, Ada County Idaho; E stablishing And Determining T he L and Use Zoning C lassification From R-4 (M edium L ow D ensity Residential) Zoning District To R-8 (M edium D ensity Residential) Zoning District In T he M eridian City Code; P roviding T hat C opies Of T his Ordinance Shall Be Filed With T he Ada C ounty Assessor, T he Ada C ounty Recorder, And T he Idaho S tate Tax Commission, As Required B y Law; And P roviding F or A Summary Of T he Ordinance; And P roviding F or A Waiver Of T he Reading Rules; And Providing An Effective D ate. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate O rdinance Ordinance 12/14/2018 E xhibit A E xhibit 12/14/2018 E xhibit B E xhibit 12/14/2018 O rdinance Summary Ordinance 12/14/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 12/14/2018 - 10:13 A M Meridian City Council Meeting Agenda December 18, 2018 – Page 696 of 702 ADA COUNTY RECORDER Christopher D. Rich 2018-119254 BOISE IDAHO Pgs=5 VICTORIA BAILEY 12/19/2018 09:36 AM CITY OF MERIDIAN, IDAHO NO FEE Cil I Mall guy I f1.7111 /_1►`[ 3 9 31►/_I►[N 112121119f.111 BY THE CITY COUNCIL: BERNT, :O. PALMER, AN ORDINANCE (H-2018-0079 — BURLINGAME SUBDIVISION) FOR THE RE -ZONE OF A PARCEL OF LAND BEING A PORTION OF THE SE'/4 SE 1/d AND A PORTION OF THE NE 1/4 SE 1/4 OF SECTION 4, TOWNSHIP 3 NORTH, RANGE 1 WEST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY IDAHO ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION FROM R-4 (MEDIUM LOW DENSITY RESIDENTIAL) ZONING DISTRICT TO R-8 (MEDIUM DENSITY RESIDENTIAL) ZONING DISTRICT IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" is within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for re -zoning by the owner of said property, to -wit: Yuriy Mukha. SECTION 2. That the above-described real property is hereby re -zoned R-4 (Medium Low Density Residential) Zoning District to R-8 (Medium Density Residential) Zoning District in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to re -zone said property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. RE ZONE ORDINANCE — BURLINGAME SUBDIVISION - H-2018-0079 PAGE 1. OF 2 Meridian City Council Meeting Agenda December 18, 2018 — Page 697 of 702 SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this IgyV1 day of ZeeeXyAhpr , 2018. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this I B "day of ATTEST/ CJACCOLES, STATE OF IDAHO, County of Ada 2018. CLERK ss: p,UGUS,r �9 O� On this Ier day of CA/- , 2018, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD and C.JAY COLES, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, h ve hereunto set my hand and affixed my official seal the day and year first above CHARLENE WAY COMMISSION ILIC � �. wc-(J - NOTARY PUBLIC (SEAL) STATE OF IDAHO Notary Public for Idaho �"�,, MY COMMISSION EXPIRES 3/28/22 Residing At: `M Qju.C�.lan , o�O�.EChD My Commission Expires,.3 -2'9 ` p2_'2 RE ZONE ORDINANCE—BURLINGAME SUBDIVISION - H-2018-0079 PAGE 2 OF 2 Meridian City Council Meeting Agenda December 18, 2018 – Page 699 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 700 of 702 EXHIBIT B Meridian City Council Meeting Agenda December 18, 2018 – Page 701 of 702 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 18-1800 PROVIDING FOR RE ZONING ORDINANCE An Ordinance of the City of Meridian granting re -zoning of a parcel of land being a portion of the SE 1/4 SE 1/4 and a portion of the NE 1/4 SE I/4 of Section 4, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County. This parcel contains 18.99 acres more or less. Also, this parcel is SUBJECT TO all easements and rights-of-way of record or implied. As in attached exhibit `B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the day of DeCC'X be r , 2018. V k-9-7-sT/ Fll w - i of r' ian mayor and City Council By: C.Jay Coles, City Clerk First Reading: Adopted after first reading by suspension of the Rule as YES NO Second Reading: Third Reading: E�IDIgN�. SEAL `S l to Idaho Code 50-902: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 18-1800 The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 18 -1800 of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this gday of bei , 2018. .J William. L.M. Nary City Attorney RE ZONE ORDINANCE SUMMARY-BURLINGAME SUBDIVISION -H-2018-0079 PAGE 1 City Council Meeting Agenda December 18th, 2018 Agenda Item Number: 11 Project File Number: Item Title: Future Meeting Topics Meeting Notes: