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18-2122 CDBG Annual Report (PY2017 CAPER)CITY OF MERIDIAN RESOLUTION NO. 18-2122 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER A RESOLUTION APPROVING SUBMISSION AND ADOPTION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT FOR PROGRAM YEAR 2017 TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST THE SAME ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, it is necessary that an annual report reviewing the consolidated performance and evaluation of the City's Community Development Block Grant ("CDBG") program be submitted to the United States Department of Housing and Urban Development ("HUD") in order to receive and maintain Community Development Block Grant ("CDBG") funding for the Program Years 2018; and WHEREAS, the City held a public hearing on the Consolidated Annual Performance and Evaluation Report ("CAPER") for Program Year 2017 ("PY17") on December 18, 2018, and held a public comment period on the draft application materials from December 3, 2018 to December 18,2018; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the PY17 CAPER, as attached hereto, be, and the same hereby is, adopted as to both form and content. Section 2. That the Mayor and the City Clerk be, and they hereby are, authorized to respectively execute and attend the certifying documents for the PY17 CAPER. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of City of Meridian, Idaho this g day of l�ee2�rn bP� , 2018. APPROVED by the Mayor of the City of Meridian, Idaho, this g day of 2018. AP ED: ED AUGUS ATTEST: T O _�- y:of Lj 1 Mayor Taiv Irk de Weerd �E(1'IDIAN*-- C. Coles, Ci Clerk IDAHO SEAL RESOLUTION ADOPTING CDBG DOCUMENTS —Page 1 OF I (EIDIIAN__,-_�� IAi. December 18, 2018 Murrianna Thomson Representative, Community Planning and Development Oregon State HUD Office Edith Green -Wendell Wyatt Federal Building 1220 SW 3rd Avenue, Suite 400 Portland, OR 97204-2825 Dear Ms. Thomson: Mayor Tammy de Weerd City Council Members: Joe Borton Genesis Milam Ty Palmer Luke Cavener Treg Bernt Anne Little Roberts Enclosed please find the City of Meridian's Program Year 2017 Community Development Block Grant Consolidated Annual Performance and Evaluation Report. The CAPER was approved for submission by the Meridian City Council at the December 18, 2018 City Council meeting. Please contact the City if you have any questions, or if further clarification is needed. All questions can be directed to ccampbellgmeridiancity.org or by phone at 208-489-0575. Thank you and your staff for all of the assistance and support over the past year. I look forward to continue working with Portland staff in the upcoming program year. Sincere -- Mayor T y de Weerd Mayor of Meridian, Idaho Planning Department . 33 E. Broadway Avenue Meridian, ID 83642 Phone 208-884-5533 Fax 208-888-6854 www.meridiancity.org 2017 Consolidated Annual Performance and Evaluation Report (CAPER) Community Development Block Grant Program City of Meridian, Idaho Prepared by Crystal Campbell, Community Development Program Coordinator City of Meridian (208) 489-0575 ccampbell@meridiancity.org Meridian City Council Meeting Agenda December 18, 2018 – Page 413 of 702 CAPER 2 OMB Control No: 2506-0117 (exp. 06/30/2018) Table of Contents Table of Contents .......................................................................................................................................... 2 Introduction .................................................................................................................................................. 3 CR-05 - Goals and Outcomes ........................................................................................................................ 4 CR-10 - Racial and Ethnic Composition of Families Assisted ........................................................................ 9 CR-15 - Resources and Investments 91.520(a) ........................................................................................... 10 CR-20 - Affordable Housing 91.520(b) ........................................................................................................ 12 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) .................................... 15 CR-30 - Public Housing 91.220(h); 91.320(j) ............................................................................................... 17 CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) ........................................................................................ 17 CR-40 - Monitoring 91.220 and 91.230 ....................................................................................................... 19 CR-45 - CDBG 91.520(c) .............................................................................................................................. 21 Attachment 1: Public Comment .................................................................................................................. 22 Attachment 2: IDIS PR03 Activity Summary Report .................................................................................... 27 Attachment 3: PR26 Financial Summary Report ......................................................................................... 62 Attachment 4: PR26 Activity Summary ....................................................................................................... 66 Meridian City Council Meeting Agenda December 18, 2018 – Page 414 of 702 CAPER 3 OMB Control No: 2506-0117 (exp. 06/30/2018) Introduction The City of Meridian is a recipient of federal Community Development Block Grant (CDBG) funds. The U.S. Department of Housing and Urban Development (HUD) provides these funds to the City on a formula basis. As a recipient of these funds, the City is required to prepare a Consolidated Plan, also known as a five-year strategic plan. The plan identifies the housing and community needs of the City, organizes these needs based on priority, identifies resources that address the community’s needs, and establishes annual goals and objectives to meet those needs. The Consolidated Plan is further broken down into annual action plans, which the City prepares and submits to HUD each year. The annual action plan spells out specifically how the City will address the goals and objectives in the Consolidated Plan during that program year. At the end of each program year, the City provides a summary of expenditures and related accomplishments to the public and HUD. This annual assessment is called the Consolidated Annual Performance and Evaluation Report (CAPER). While this report addresses goals achieved by expending funds for the CDBG program, it is important to note that the success of the program is largely dependent on the efforts and resources of other private and public agencies and organizations as well as HUD. CAPER requirements are outlined in 24 CFR § 91.520. The report provides a review and evaluation of the City’s performance during the 2017 Program Year (PY17) and the five-year timeframe of the 2017-2021 Consolidated Plan. The subject program year began October 1, 2017 and ended September 30, 2018. This document includes reports generated by HUD’s Integrated Disbursement and Information System (IDIS). These IDIS reports summarize the City’s accomplishments for PY17. IDIS generated tables and reports are included in the narrative and attachment sections to provide an update on the City’s progress in achieving the goals and objectives identified in the Consolidated Plan. Meridian City Council Meeting Agenda December 18, 2018 – Page 415 of 702 CAPER 4 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) The Consolidated Annual Performance and Evaluation Report (CAPER) reflects the activities and expenditures for the City of Meridian’s Community Development Block Grant (CDBG) during Program Year 2017 (PY17), which covered October 1, 2017 through September 30, 2018. The CAPER outlines the progress made toward accomplishing goals identified in the PY17 Action Plan. The priorities identified in the annual Action Plan are derived from the overarching goals of the 2017-2021 Strategic Plan/Consolidated Plan, which are as follows:  Improve accessibility options for people who have disabilities;  Enhance homeownership opportunities;  Provide social services;  Stabilize the rental gap; and  Administration and fair housing activities. During the PY17 the City of Meridian accomplished the activities detailed below.  Provided food stability to 2,735 households through the Meridian Foodbank’s Hunger Relief program.  Assisted 25 low-to-moderate income children gain access to Boys & Girls Club’s programs.  Helped prevent homelessness for four (4) families through Jesse Tree’s program that provides emergency rental assistance for those facing eviction.  Assisted five (5) families to obtain an affordable home in Meridian through NeighborWorks Boise and Ada County Housing Authorities’ homebuyer’s assistance programs.  Began process to install new sidewalks that will improve safety and accessibility for 995 households. Sidewalk design was completed during PY17 and construction will be completed in the upcoming program year(s).  Installed thirty (30) streetlights to improve visibility and safety for residents and community- members in areas that were recently designated as neighborhood bike routes.  Installed a covered picnic area and refurbished the turf on the sports field adjacent to the Fitness Path, near Meridian Elementary, for community use in the downtown area.  Collaborated with the Cities of Caldwell, Nampa, and Boise to educate the community on fair housing issues. Meridian City Council Meeting Agenda December 18, 2018 – Page 416 of 702 CAPER 5 OMB Control No: 2506-0117 (exp. 06/30/2018) Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Goal Category Source / Amount Indicator Unit of Measure Expected – Strategic Plan Actual – Strategic Plan Percent Complete Expected – Program Year Actual – Program Year Percent Complete Administration and Fair Housing Activities Admin CDBG: $ Other Other 1 1 100.00% 1 1 100.00% Enhance Homeownership Opportunities Affordable Housing CDBG: $ Direct Financial Assistance to Homebuyers Households Assisted 11 5 45.45% 11 5 45.45% Improve Accessibility Non- Homeless Special Needs CDBG: $ Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Persons Assisted 220 0 0.00% Improve Accessibility Non- Homeless Special Needs CDBG: $ Other Other 0 0 1 0 0.00% Provide Social Services Non- Homeless Special Needs Low income services CDBG: $ Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 2055 3993 194.31% 2055 3993 194.31% Meridian City Council Meeting Agenda December 18, 2018 – Page 417 of 702 CAPER 6 OMB Control No: 2506-0117 (exp. 06/30/2018) Provide Social Services Non- Homeless Special Needs Low income services CDBG: $ Public service activities for Low/Moderate Income Housing Benefit Households Assisted 0 0 0 0 Provide Social Services Non- Homeless Special Needs Low income services CDBG: $ Homeless Person Overnight Shelter Persons Assisted 0 0 0 0 Provide Social Services Non- Homeless Special Needs Low income services CDBG: $ Homelessness Prevention Persons Assisted 5 4 80.00% 5 4 80.00% Stabilize the Rental Gap Affordable Housing CDBG: $ Homelessness Prevention Persons Assisted Table 1 - Accomplishments – Program Year & Strategic Plan to Date Meridian City Council Meeting Agenda December 18, 2018 – Page 418 of 702 CAPER 7 OMB Control No: 2506-0117 (exp. 06/30/2018) Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. Meridian utilized stakeholder and resident input, and the review of fair housing barriers gathered during the 2017-2021 Consolidated Plan process, to determine the highest priority projects to be conducted during PY17. Needs addressed during Year 1 of the Consolidated Plan included improvement to accessibility for people with disabilities, enhancing homeownership opportunities, and provision of necessary social services. To improve accessibility for people with disabilities, Meridian utilized data from the resident survey conducted to inform the Consolidated Plan process to prioritize accessibility improvements, particularly to public infrastructure. Community access for persons with disabilities was identified as a barrier in reference to lack of/poor sidewalks and access to handicapped parking. Five segments of sidewalks in Census tract 103.21, Block Group 2, are planned to be repaired. There are 995 households living in this Block Group. About 20 percent of these households are comprised of senior females living alone. Another 35 percent are families with young children; half are households led by a single mother. Altogether, an estimated 1,990 people live in the block group with 1,095 below 100% MFI. During PY 2017, CDBG funds were used to design the new sidewalks in a way that will incorporate the needs of the community. The sidewalks will be constructed during the upcoming program year(s). To enhance homeownership opportunities, Meridian again utilized data from the resident survey conducted to inform the Consolidated Plan process, which found nearly 90 percent of renters expressed an interest in homeownership. Of this 90%, 40% would like to purchase a home, but did not have enough money for a down payment and 16% cited poor credit as an impediment to homeownership. In PY17, CDBG funds were used to provide down payment assistance to low-moderate income households purchasing a home in Meridian in an effort to address the largest gap for new homebuyers. To improve the provision of necessary social services, Meridian utilized the findings from the Consolidated Plan and Analysis of Impediments (AI) to identify the following supports:  A shortage of 1,077 rental units to serve Meridian households earning $25,000 or less (rent and utilities totaling $625 or less) was identified during the previous 2012 to 2016 Consolidated Plan. This gap increased in the past 5 years to 1,348 units and was largely due to additional households falling below the poverty line. CDBG funds were used to provide emergency rental assistance for those facing eviction in the Meridian area.  The AI showed that lower income children, particularly those living in Census tracts with a high density of residents with a national origin other than the United States, have lower access to proficient schools. CDBG funds were used to support Boys & Girls Club scholarships, which allowed admission to programs intended to reduce these barriers for identified youth.  The AI also showed a reduction in food security from previous years. Those lacking food security are more likely to suffer adverse effects to their overall health. A lack of food security in children can have devastating consequences to their regular development, affecting the child’s physical and mental health, academic achievement and future economic prosperity. CDBG funds were used to provide food security to low-income residents, especially children. During PY17 the City expended funds on the following projects that began in previous years, but were Meridian City Council Meeting Agenda December 18, 2018 – Page 419 of 702 CAPER 8 OMB Control No: 2506-0117 (exp. 06/30/2018) not completed until PY17:  Installation of streetlights to improve safety (PY16).  Installation of covered picnic area and refurbished sports field to promote a strong community (PY15). Note: The project was completed in PY17, but the City is working with the contractor to meet Davis-Bacon prevailing wages so the final payment will be made in PY18. Meridian City Council Meeting Agenda December 18, 2018 – Page 420 of 702 CAPER 9 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-10 - Racial and Ethnic Composition of Families Assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG White 3,629 Black or African American 87 Asian 129 American Indian or American Native 122 Native Hawaiian or Other Pacific Islander 35 Total 4,002 Hispanic 888 Not Hispanic 2,133 Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative According to data gathered in the Consolidated Plan, Meridian residents that are of Hispanic descent make up 8 percent of the total population, up from 4 percent in 2000. Eighty-six percent of residents identify as non-Hispanic White, 2 percent are Asian, 1 percent are Native American and 1 percent are African American. The demographics of those assisted with CDBG funds are similar to Meridian’s overall demographic makeup. Data from the Consolidated Plan also shows that only 1 percent of Meridian households had no one over the age of 14 who spoke English very well. Residents living in such households are called “Limited English Proficiency” populations, or LEP. Meridian’s LEP proportion was slightly less than that of the county overall (1.7%) and lower than the State of Idaho (2%). Pursuant to the city’s Language Assistance Plan (LAP), all reports and communications will be made available in formats accessible to persons with disabilities and in languages other than English upon request. For those who feel they have been discriminated against based on race or ethnicity, Meridian has a Fair Housing Ordinance which outlines Meridian's response to discrimination. The Ordinance also describes how the City will promote and publicize the Federal Fair Housing Law: “With available resources, the City will assist all persons who feel they have been discriminated against because of race, color, religion, sex, national origin, disability, or familial status to seek equity under Federal and State laws by filing a complaint with the U.S. Department of Housing and Urban Development, Office of Fair Housing and Equal Opportunity, Compliance Division.” Meridian City Council Meeting Agenda December 18, 2018 – Page 421 of 702 CAPER 10 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year CDBG CDBG 783,320 510,692 HOME HOME HOPWA HOPWA ESG ESG Other Other Table 3 - Resources Made Available Narrative The PY16 Streetlights project (IDIS Activity #82) was completed under the contracted amount during PY17, so the remaining $29K will be reallocated during PY18. All other funds have been allocated. Payment for the PY15 Picnic Shelter (IDIS Activity #74) will not be complete until PY18. The work was completed in PY17, but the City of Meridian is working with the contractor to meet Davis-Bacon prevailing wages. Identify the geographic distribution and location of investments Target Area Planned Percentage of Allocation Actual Percentage of Allocation Narrative Description Table 4 – Identify the geographic distribution and location of investments Narrative The projects worked on during PY17 were largely confined to the LMI area. However, due to the nature of the homebuyer assistance and emergency rental assistance programs, the homes occupied were spread throughout the city based on price and fair housing choice. Meridian City Council Meeting Agenda December 18, 2018 – Page 422 of 702 CAPER 11 OMB Control No: 2506-0117 (exp. 06/30/2018) Leveraging Explain how federal funds leveraged additional resources (private, state and l ocal funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. The City of Meridian receives CDBG funds directly through its annual entitlement; this is the only HUD funding that the City directs toward projects. Non -profit organizations often utilize other federal, state, local and private grant funds. Public Housing programs including Family Self-Sufficiency, Section 8, and Public Housing Comprehensive Grants provide additional funding. For example, ACHA has historically leveraged CDBG funds from Meridian with CDBG funds from other communities and HUD funding from their Family Self Sufficiency a nd Housing Choice Voucher Programs. NeighborWorks Boise also receives over $500,000 of annual funding from NeighborWorks America which is leveraged with Meridian’s CDBG funding allocation. Meridian Food Bank receives almost $100,000 of private donations and other grants on an annual basis to couple with their CDBG allocations. The Boys & Girls Clubs of Ada County receive funding from the USDA through the Department of Education and leverage those funds with the CDBG funding received from Meridian to help support their programs and projects. Jesse Tree partners with local banks, foundations, and or institutions and cities to help fund their rental assistance and other programs. The Meridian CDBG dollars would allow them to expand their support services to more clients in Meridian. The Meridian Development Corporation (MDC) is a local public agency that does not anticipate leveraging other funds with CDBG funds to complete the sidewalk project. City-owned property was not used for any of the projects during this program year. Meridian City Council Meeting Agenda December 18, 2018 – Page 423 of 702 CAPER 12 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low -income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of Homeless households to be provided affordable housing units 0 0 Number of Non-Homeless households to be provided affordable housing units 11 5 Number of Special-Needs households to be provided affordable housing units 0 0 Total 11 5 Table 5 – Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 0 0 Number of households supported through Rehab of Existing Units 0 0 Number of households supported through Acquisition of Existing Units 0 0 Total 0 0 Table 6 – Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The PY17 Action Plan set a goal of assisting eleven (11) low-moderate income (LMI) households to achieve homeownership, but Meridian was only able to identify and assist five (5) households. Meridian continues to have a vast need for grant funds to bridge the gap of affordability for low income households. Unfortunately, the soaring housing market has made it increasingly difficult to utilize funds to help families who are at 80% or below Area Median Income. Meridian is the third most expensive place to buy a house in Ada County. The median cost of a single-family residence in Meridian is approximately $302,893, a 12.9% percent increase from a year ago. These prices make it extremely difficult for low income households to locate affordable homes. Many of our qualified buyers have faced bidding wars over the few affordable units that come onto the market. The applicants continue to search for affordable housing. Discuss how these outcomes will impact future annual action plans. Meridian City Council Meeting Agenda December 18, 2018 – Page 424 of 702 CAPER 13 OMB Control No: 2506-0117 (exp. 06/30/2018) The City of Meridian has extended the contracts for ACHA and NeighborWorks Boise through December 31, 2018 in an effort to meet the goals of the PY17 funding. Both organizations continue to provide outreach and marketing materials to Lender Partners and Realtors. Additionally, ACHA’s actively promotes their program at the monthly Finally Homebuyer Seminars, and mail monthly flyers to current participants in our Section 8 program. The Homeownership Coordinator is currently working with Family Self-Sufficiency participants to obtain loan approval. Several have obtained loan approval but the loan approval hasn’t been large enough to qualify for a mortgage. Participants continue to work with the Homeownership Coordinator hoping the market will soften so they may get their chance to purchase a home in the City of Meridian. ACHA has considered increasing the dollar amount of the CDBG grant provided to each household in order to help bridge the gap of affordability, and to expend the grant funds. The City will evaluate the outcomes at the end of the calendar year to determine if an adjustment will need to be made to the PY18 Action Plan to more effectively implement strategies and goals. Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served CDBG Actual HOME Actual Extremely Low-income 0 0 Low-income 0 0 Moderate-income 5 0 Total 5 0 Table 7 – Number of Households Served Narrative Information During PY17, the City of Meridian provided funding for five (5) households to achieve affordable housing through homebuyer assistance programs offered by ACHA and NeighborWorks Boise. These programs utilized the funding to subsidize mortage principal amounts, assist with closing costs, and provide up to 50% of the required downpayment. ACHA and NeighborWorks Boise offer participants housing counseling and work with homebuyers to find housing that meets the Section 215 definition of affordable housing. All of the homebuyers assisted were moderate income households. Extremely Low- and Low-income households have struggled to qualify for home loans due to high cost of housing in Meridian. ACHA and NeighborWorks Boise continue to work with eligible households to locate and be approved for affordable housing in Meridian. It is also difficult to obtain affordable rentals in Meridian. During the Consolidated Planning process, the City of Meridian prioritized assistance for very low income renters and/or persons at-risk of losing shelter or housing. This is often a household that pays more than half of their income for rent and lives in substandard housing. To address this, Meridian collaborated with the Jesse Tree to offer emergency Meridian City Council Meeting Agenda December 18, 2018 – Page 425 of 702 CAPER 14 OMB Control No: 2506-0117 (exp. 06/30/2018) rental assistance for those facing eviction in the Meridian area. To further assist those with the highest need, Meridian provided funding for food stability through the Meridian Foodbank. Meridian City Council Meeting Agenda December 18, 2018 – Page 426 of 702 CAPER 15 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City of Meridian has been an active member of the Ada County Continuum of Care (CofC) for several years. City representatives have been particularly involved in the CofC’s Fair Housing and Performance Measurement workgroups with the hopes of better understanding the needs that Meridian’s homeless face and how to better serve them. The City of Meridian strives to connect local community providers and organizations interested in involvement with Meridian’s homeless population with the CofC. City representatives are frequently involved in public discussions, presentations, and meetings with citizens, other governmental officials, and local service providers suchas the West Ada County School District, Jesse Tree, and CATCH to provide support, understanding, and outreach to the homeless in Meridian. In addition, the Meridian Police Department assists unhoused Meridian residents with rides to emergency housing shelters as needed. Addressing the emergency shelter and transitional housing needs of homeless persons The City of Meridian is in regular contact with case management and support service organizations such as CATCH and Jesse Tree to assess and address the emergency and transitional housing needs of homeless persons in Meridian. In PY17, Jesse Tree was funded through Meridian’s CDBG program to help provide emergency rental assistance to Meridian residents at risk of losing housing. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies t hat address housing, health, social services, employment, education, or youth needs Meridian’s CDBG program provides funding to Jesse Tree to provide emergency rental assistance for low- and moderate- income (LMI) residents who are at risk of becoming homeless. Meridian partners with other organizations such as the Meridian Foodbank to assess needs and provide services for those at risk of becoming homeless. Statewide, Idaho utilizes the SSI/SSDI Outreach, Access and Recovery (SOAR) model. SOAR is an approach that helps increase access to mainstream benefits for people who are currently experiencing or at risk of experiencing homelessness. Those returning from institutions such as jails, prisons, or hospitals have a higher prevalence than the general population of becoming homeless upon discharge. Idaho has divided the state into three (3) Hub’s that address the needs of their local community. The SOAR Hub Leads participate in a quarterly call to address the statewide needs and coordinate efforts. The North Hub Lead and the Southeast Hub Leads are discharge planners for each of Idaho’s state- Meridian City Council Meeting Agenda December 18, 2018 – Page 427 of 702 CAPER 16 OMB Control No: 2506-0117 (exp. 06/30/2018) funded psychiatric hospitals and the Southwest Hub Lead is employed at the local Community Action Partnership. This group regularly problem solves ways to coordinate services for those who are coming from institutional facilities in an effort to reduce the likelihood of homelessness. SOAR is coordinated with the Idaho Health and Welfare, Division of Behavioral Health Central Office, Regional Offices, and state-funded psychiatric hospitals. The CofC includes representation from health care facilities, mental health facilities, and correction facilities, as well as private providers that address housing, health, social services, employment, education, and youth needs. The group works to find collaborative approaches to help low-income individuals and families avoid becoming homeless after being discharged from publicly funded institutions and systems of care. Our Path Home is the recipient of the CofC coordinated-entry funding that provides a streamlined access point for those experiencing a housing crisis. Our Path Home partners with many organizations, such as homeless shelters, school districts, behavioral health (mental health and substance use disorder) providers, Idaho Health and Welfare, Idaho Department of Labor, and Federally Qualified Health Centers (FQHC). Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again Through the City’s CDBG program, Meridian funded NeighborWorks Boise and Ada County Housing Authority (ACHA) to provide down payment and closing cost assistance to LMI residents, which assisted participants in purchasing housing units. Meridian funded Jesse Tree to provide rental and case management services to prevent and resolve needs for homeless and near-homeless families and individuals in Meridian. The City's funding relationships with NeighborWorks Boise, ACHA, and Jesse Tree are aimed to develop activities through the CDBG program to facilitate access for homeless individuals and families to affordable housing unit while also preventing individuals and families from becoming homeless. Meridian’s collaboration with the CofC and the SSI/SSDI Outreach, Access, and Recovery (SOAR) Steering Committee explores and addresses the needs of Meridian’s homeless population. The City partners with local committees, organizations, and networks in evaluating, understanding, and addressing the many needs of Meridian’s homeless population. Partners include the Meridian Police Department, Women’s and Children’s Alliance, Jesse Tree, Boys & Girls Club, West Ada County School District, City of Boise, Charitable Assistance to Community’s Homeless (CATCH), CofC, Meridian Food Bank, SOAR Steering Committee, ACHA, NeighborWorks Boise, and many others. These partnerships bring a collaborative appraoch to addressing current and preventing future homelessness in Meridian, as well as assist local service providers help those experiencing homelessness to make the transition to permanent housing and independent living and shorten the period of time that individuals and families experience homelessness. Specifically, the City's participation in the regional Performance Management and Coordinated Entry workgroups indicate the City's efforts and actions to define and meet these specific targets. Meridian City Council Meeting Agenda December 18, 2018 – Page 428 of 702 CAPER 17 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The City does not directly provide public housing, but it continues to support Ada County Housing Authority (ACHA) and other providers in improving public housing. Landlords are willing to accept Section 8 and Shelter Plus Care vouchers, but finding units in small complexes such as those located in Meridian is a challenge. Voucher holders generally have the most success with large apartment complexes, most of which are located in Boise. Nearly 90 percent of units in Meridian are single family detached homes. The City is actively engaged with community partners such as ACHA and the CofC to address the public housing needs in Meridian. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership Public housing residents have access to case management services, allowing them to become more involved in management and participate in homeownership through ACHA's programs. One such program available to ACHA participants is Family Self-Sufficiency (FSS). This program assists individuals and families to obtain employment and improve their financial stability. ACHA works with social service agencies, non-profits, schools, businesses, and other community partners to develop comprehensive strategies that help participants learn the skills and gain the experience to enable them to obtain suitable employment. Participants in the FSS program receive an escrow account that is established by the Housing Authority for each participating individual or family. When the participant’s portion of his/her rent is increased due to an increase in earned income, the escrow account is credited during the term of the FSS contract. If the participant completes the contract within a five-year period by being suitably employed and is no longer receiving welfare assistance, the amount in the escrow account is paid to the successful graduate. Actions taken to provide assistance to troubled PHAs ACHA is a high performing Public Housing Authority; no assistance is provided at this time. CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) During the AI, the City utilized the “Review of Public Policies and Practices (Zoning and Planning Codes)” form circulated by the Los Angeles fair housing office of HUD to evaluate potential concerns within the City’s zoning code. The research did not reveal any negative effects of public policies that serve as barriers to affordable housing. This includes land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting returns on residential investment. Meridian will continue to evaluate the policies and ameliorate as necessary. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) Meridian City Council Meeting Agenda December 18, 2018 – Page 429 of 702 CAPER 18 OMB Control No: 2506-0117 (exp. 06/30/2018) The primary obstacles to fully addressing residents’ needs are: 1) Limited supply of affordable units; and 2) Limited funding. The City has allocated funding to address needs within the limitations of funding. Additionally, the City is engaged in multiple regional dialogues with neighboring communities and service providers to identify and address underserved needs, maintain affordable housing, and reduce the number of families living in poverty. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The City of Meridian website provides information regarding lead-based paint hazards as well as links to HUD resources. Additionally, Meridian continues to address lead based paint hazards through mitigation as part of redevelopment efforts in older parts of Meridian. Meridian maintains communication with EPA approved and certified lead abatement contractor’s as well as lead testing facilities to complete lead clearance exams if required. Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The City focuses primarily on job creation and availability of educational opportunities to reduce the number of persons living below the poverty level. For example, the City, through its Economic Development Administrator, works to recruit new employers and encourage business expansion within Meridian. Meridian's CDBG program funds activities that provide emergency assistance to families who are at risk of homelessness, food stability to those in need, financial assistance to homebuyers, among other activities. The City's local strategic plan intends to address poverty-based issues through the expansion of public services, focus on economic development, and expansion of quality employment opportunities for the jurisdiction’s LMI population. Meridian’s goal is to provide residents with access to services that will help stabilize their basic needs so they can focus on improving their lives instead of all of their focus being survival. Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City continuously seeks to enhance coordination and overcome gaps in institutional structure. Participation in the Continuum of Care, attendance at Idaho Housing and Finance Association (IHFA) and other stake-holder related events, and participation in regional coalitions and associations work toward the end-goal of enhancing coordination. Plans are being developed to enhance educational and advocacy opportunities for service providers in the area regarding public and political cultures and systems in place in the region. To address the internal structure, HUD is providing technical assistance to formalize standard operating procedures and guiding documents to monitor the program, track financials, ensure compliance, and address program requirements in a timely manner. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) There are few capacity issues related to coordination between public and private organizations in Meridian and the surrounding area. However, the City's partnership and funding relationship with local Meridian City Council Meeting Agenda December 18, 2018 – Page 430 of 702 CAPER 19 OMB Control No: 2506-0117 (exp. 06/30/2018) housing services organizations including NeighborWorks Boise, Jesse Tree, and Ada County Housing Authority will continue to expand in the upcoming program year. Coordination with other organizations like CATCH, Boise Rescue Mission, Interfaith Sanctuary, and all members associated with the local Continuum of Care, including private housing developers, will continue to be built upon to improve networks, coordination, and problem solving in the jurisdiction. Meridian's participation in the local CofC, housing and homelessness roundtables, and other regional coordination efforts contributes to the City's action plan for enhancing collaboration between public and private housing and social service agencies. Identify actions taken to overcome the effects of any impediments identified i n the jurisdictions analysis of impediments to fair housing choice. 91.520(a) During the 2017-2021 Consolidated Planning period, the City of Meridian identified the following impediments to housing choice and access to opportunity:  Inaccessible infrastructure – Several sidewalks in Meridian were identified as needing improvement. During PY17, the City worked with the Meridian Development Corporation (MDC) to develop a plan that will improve five (5) segments of sidewalks in a neighborhood with aging infrastructure that is occupied by seniors and low income residents. The construction is anticipated to begin in PY18.  Lack of affordable housing – Support preservation of housing occupied by low income homeowners and stabilization of affordable rental housing by assisting low income renter households and supporting the creation of affordable housing. Meridian will continue to use block grant funds to provide social services for low income and special needs residents (e.g., provision of food staples, emergency repairs, and emergency rental assistance). During PY17, CDBG funds provided four (4) households with emergency rental assistance, five (5) households with homeownership assistance and 2,735 households with food assistance.  Lack of public transportation – Work regionally to improve transportation options. Meridian collaborated with the Meridian Transportation Commission, the Ada County Highway District Capital Improvement Citizen Advisory Committee (ACHD CICAC), the Community Planning Association of Southwest Idaho Regional Technical Advisory Committee (COMPASS RTAC) to discuss the regional gaps in transportation options.  Lack of accessible housing – Increase education and understanding of fair housing laws by landlords, builders, and residents. Meridian has collaborated with the Boise, Caldwell, and Nampa CDBG administrators to develop a Fair Housing campaign which is scheduled to launch during PY18. CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements Program monitoring takes place as a desk-side process with each draw. The activities submitted must comply with the stated requirements in the subrecipient agreements and provide requisite data (e.g. demographic data, payroll, etc.) for inspection prior to reimbursement. On-site monitoring occurs at Meridian City Council Meeting Agenda December 18, 2018 – Page 431 of 702 CAPER 20 OMB Control No: 2506-0117 (exp. 06/30/2018) least annually to ensure subrecipients are meeting both the requirements and the intent of the CDBG program. The City conducted onsite monitoring of ACHA, NeighborWorks Boise, Meridian Foodbank, and Boys & Girls Club for PY17 activities. It is anticipated that the City of Meridian CDBG Administrator will receive technical assistance during PY18 to improve the standard operating procedures and documents to guide the program, track financials, ensure compliance, and address program requirements in a timely manner. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. A public notice of the CAPER availability and the date, time and location of the public hearing was published in the Meridian Press Tribune, previously known as the Valley Times, and the Idaho Statesman, and by posting the notice on the City’s website two weeks in advance of the public hearing. After the notice was published, citizens had a period 15 days to comment on the CAPER. A public hearing on the CAPER was held at City Hall on December 18, 2018 at the conclusion of the comment period. The City considered all comments and/or views of citizens received in writing. A summary of these comments or views can be found in Attachment 1. City Council reviewed the CAPER and the summaries regarding the incorporation of citizen comments or views provided, and voted on a resolution to adopt the final PY17 CAPER. City Hall is a fully accessible building. Those with disabilities were encouraged to contact the City Clerk to make reasonable accommodations. Additionally, pursuant to the City’s Language Assistance Plan (LAP), all reports and communications will be made available in formats accessible to persons with disabilities and in languages other than English upon request. All documents related to the City’s CDBG program can be found at: https://meridiancity.org/cdbg. CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. No changes. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. Meridian City Council Meeting Agenda December 18, 2018 – Page 432 of 702 CAPER 21 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. No changes. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. Meridian City Council Meeting Agenda December 18, 2018 – Page 433 of 702 CAPER 22 OMB Control No: 2506-0117 (exp. 06/30/2018) Attachment 1: Public Comment Meridian City Council Meeting Agenda December 18, 2018 – Page 434 of 702 CAPER 23 OMB Control No: 2506-0117 (exp. 06/30/2018) Proof of Publication – Idaho Statesman Meridian City Council Meeting Agenda December 18, 2018 – Page 435 of 702 CAPER 24 OMB Control No: 2506-0117 (exp. 06/30/2018) Proof of Publication – Meridian Press-Tribune Meridian City Council Meeting Agenda December 18, 2018 – Page 436 of 702 CAPER 25 OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER Public Comments Date Method of Submission Contributor Comment City Response 12/3/18 Email Jillian Patterson, ACHA Additional narrative to be included in report: What were the barriers to fully expending the PY17 CDBG funds by September 30, 2018? Meridian continues to have a vast need for grant funds to bridge the gap of affordability for low income households. Unfortunately, the soaring housing market has made it increasingly difficult to utilize funds to help families who are at 80% or below Area Median Income. Meridian is the third most expensive place to buy a house in Ada County. The median cost of a single-family residence in Meridian is approximately $302,893, a 12.9% percent increase from a year ago. These prices make it extremely difficult for low income households to locate affordable homes. Many of our qualified buyers have faced bidding wars over the few affordable units that come onto the market. What is the plan moving forward to ensure the remaining PY17 funds will be spent by December 31, 2018? The Homeownership Coordinator continues to market the homeownership program, not just internally, but with many mortgage loan officers and real estate agents. We actively promote our program at the monthly Finally Homebuyer Seminars, and mail monthly flyers to current participants in our Section 8 program. The Homeownership Coordinator is currently working with Family Self- Sufficiency participants to obtain loan approval. Several have obtained loan approval but the loan approval hasn’t been large enough to qualify for a mortgage. Participants continue to work with The narrative has been updated to include these changes. Meridian City Council Meeting Agenda December 18, 2018 – Page 437 of 702 CAPER 26 OMB Control No: 2506-0117 (exp. 06/30/2018) our Homeownership Coordinator hoping the market will soften so they may get their chance to purchase a home in the City of Meridian. ACHA has considered increasing the dollar amount of the CDBG grant provided to each household in order to help bridge the gap of affordability, and to expend the grant funds. We are open to any suggestions staff has so we can make this a successful program. 12/4/18 City Council Meeting Councilman Luke Cavener One scholarship for the Boys & Girls Club shows that the family was not low- or moderate-income (LMI). Will we need to do anything to correct this? Will this payment put the City at risk? The Boys & Girls Club is classified as a Limited Clientele Activity, where at least 51% of the clients served must be LMI. During PY15 95.5% of families receiving Boys & Girls Club scholarships met the LMI criteria. 12/4/18 City Council Meeting Councilman Luke Cavener Affordable housing is an issue in Meridian. What is the plan moving forward? Will we change the amount available for homeowners assistance programs? Will there be changes to the way we define affordable housing in Meridian? The providers offering Homeowners Assistance have some discretion in the amount they are able to provide to each household. For instance, the PY17 ACHA sub-recipient agreement states that ACHA must assist at least four (4) households using the total funding available. ACHA would have the flexibility to provide more or less assistance based on the homebuyers need. One goal in the 2017-2021 Consolidated Plan is to develop an Affordable Housing Plan to formally recognize the current affordable housing issues as well as identify ways to improve access to affordable housing. The CDBG Program will be collaborating with stakeholders and neighboring communities during PY18 to develop the Affordable Housing Plan and address these concerns. Meridian City Council Meeting Agenda December 18, 2018 – Page 438 of 702 CAPER 27 OMB Control No: 2506-0117 (exp. 06/30/2018) Attachment 2: IDIS PR03 Activity Summary Report Meridian City Council Meeting Agenda December 18, 2018 – Page 439 of 702 CAPER 28 OMB Control No: 2506-0117 (exp. 06/30/2018) IDIS PR 03 Activity Summary Report Meridian City Council Meeting Agenda December 18, 2018 – Page 440 of 702 CAPER 29 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 441 of 702 CAPER 30 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 442 of 702 CAPER 31 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 443 of 702 CAPER 32 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 444 of 702 CAPER 33 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting 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Meridian City Council Meeting Agenda December 18, 2018 – Page 469 of 702 CAPER 58 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 470 of 702 CAPER 59 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 471 of 702 CAPER 60 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 472 of 702 CAPER 61 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 473 of 702 CAPER 62 OMB Control No: 2506-0117 (exp. 06/30/2018) Attachment 3: PR26 Financial Summary Report Meridian City Council Meeting Agenda December 18, 2018 – Page 474 of 702 CAPER 63 OMB Control No: 2506-0117 (exp. 06/30/2018) IDIS PR 26 Financial Summary Report Meridian City Council Meeting Agenda December 18, 2018 – Page 475 of 702 CAPER 64 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 476 of 702 CAPER 65 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 18, 2018 – Page 477 of 702 CAPER 66 OMB Control No: 2506-0117 (exp. 06/30/2018) Attachment 4: PR26 Activity Summary Meridian City Council Meeting Agenda December 18, 2018 – Page 478 of 702 CAPER 67 OMB Control No: 2506-0117 (exp. 06/30/2018) IDIS PR26 Activity Summary Meridian City Council Meeting Agenda December 18, 2018 – Page 479 of 702 Planning Department 33 E. Broadway Avenue Meridian, ID 83642 Phone 208-884-5533 Fax 208-888-6854 www.meridiancity.org December 18, 2018 Murrianna Thomson Representative, Community Planning and Development Oregon State HUD Office Edith Green-Wendell Wyatt Federal Building 1220 SW 3rd Avenue, Suite 400 Portland, OR 97204-2825 Dear Ms. Thomson: Enclosed please find the City of Meridian’s Program Year 2017 Community Development Block Grant Consolidated Annual Performance and Evaluation Report. The CAPER was approved for submission by the Meridian City Council at the December 18, 2018 City Council meeting. Please contact the City if you have any questions, or if further clarification is needed. All questions can be directed to ccampbell@meridiancity.org or by phone at 208-489-0575. Thank you and your staff for all of the assistance and support over the past year. I look forward to continue working with Portland staff in the upcoming program year. Sincerely, Mayor Tammy de Weerd Mayor of Meridian, Idaho Meridian City Council Meeting Agenda December 18, 2018 – Page 480 of 702