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2018-12-11 C I T Y C OUNC I L W ORKSH OP M EET I NG AGENDA C ity Council Chamber s 33 E ast B roadway Avenue M er idian, I daho Tuesday, D ecember 11, 2018 at 3:00 P M 1. Roll-C all Attendance X A nne L ittle R oberts X J oe Borton O Ty P almer(arrived 3:21pm) X Treg B ernt X Genesis Milam O L uke Cavener X Mayor Tammy de Weerd 2. P ledge of Allegiance 3. Adoption of Agenda Adopted 4. Consent Agenda [Action Item] Approved A. Approve M inutes of D ecember 4, 2018 C ity C ouncil S pecial M eeting B. T he Village at M eridian Apar tments Water M ain E asement C. F inal Order for Whiteacre S ubdivision No. 6 (H-2018-0124) by K ent B rown, L ocated on the West side of N. M eridian Rd. between W. Ashton Dr. and W. L ava F alls Dr. D. D evelopment Agreement for Westbridge Subdivision (H-2018-0088) with E ndurance Holdings LLC (O wner ) and Viper Investments LLC (O wner) and C hallenger D evelopment Inc. (D eveloper) located at 5745 & 5865 N. B lack C at Rd., in the NE 1/4 of S ection 28, Township 4N., Range 1 W. (P arcel Numbers: S 0428143150 & S 0424141600) E. D evelopment Agreement for C herry B lossom S ubdivision (H-2018- 0018) with J ayo Holdings, LLC (O WNE R) and Doug J ayo, J ayo L and D evelopment C ompany, Inc.(D EVEL O PER) located at 615 W. Cherry L n., in the NE 1/4 of S ection 12, Township 3N., Range 1 W. (P arcel # R8512250150, R8512250140, S 1212120850, and S 1212120695) F. F ir e S tation #4 Roof Warranty Replacement G. Inter agency Agreement B etween T he Ada C ounty Highway D istrict and the City O f M eridian for Water and S ewer Improvements for L inder Road, Ustick to M cM illan Road & L inder Ro ad, C ayuse C r eek D rive to C hinden B oulevard. AC HD P roject No. 517024 & 517032 H. Dog L icen se D esignee Agr eement between Idaho Humane S ociety and C ity of M er idian I. Dog L icen se D esignee Agr eement between M er idian Veterinar y Hospital and C ity of M eridian J. Dog L icen se D esignee Agr eement between L inder P et M edical C ar e and C ity of M eridian K. AP I nvoices for P ayment 12/07/18 - $627,301.98 L. AP I nvoices for P ayment 12/12/18 - $563,418.01 5. Items M oved F rom the C onsent Agenda 6. Action I tems A. Continued from No vember 20, 2018: Request to P rovide Water and S ewer S ervice to Un-annexed P roperty at 5233 W. F ranklin Rd. Continued to January 8, 2019 B. Request for Reconsideration for O wyhee High S chool (H-2018- 0075) Request Denied C. Community D evelopment: Idaho E lectrical Inspector Q ualification P osition P aper Council support/approved 7. D epar tment Reports A. P olice D epartment Annual Repor t B. F ir e S tation #6 Update C. F inance: Amer ican Institute of Ar chitects (AI A) C ontract P r ocess E valuation D. Discussion on C ode T imeline Requir ement for P rojects/Hear ings E. Council: C ommission and B oard Updates 8. O rdinances [Action I tems] A. O rdinance No. 18-1798: An O rdinance (H-2018-0088 – Westbr idge S ubdivision) F or Annexation O f A P ar cel O f L and L ocated In T he S W ¼ Of T he NE ¼ Of S ection 28, Township 4 Nor th, Range 1 West, B oise M eridian, Ada C ounty, Idaho, As D escribed In Attachment “A” And Annexing C er tain L ands And Territory, S ituated In Ada C ounty, Idaho, And Adjacent And C ontiguous To T he C orporate L imits Of T he C ity O f M er idian As Requested B y T he City Of M eridian; E stablishing And D eter mining T he L and Use Zoning C lassification O f 12.84 Acr es O f L and F rom RUT To R-4 (M edium L ow D ensity Residential Zoning Distr ict In T he M er idian City C ode; Providing T hat C opies O f T his O rdinance S hall B e F iled With T he Ada C ounty Assessor, T he Ada County Recor der, And T he Idaho S tate Tax C ommission, As Requir ed B y L aw; And P roviding F or A S ummary O f T he O r dinance; And P roviding F or A Waiver O f T he Reading Rules; And P r oviding An E ffective D ate. Approved B. O rdinance No. 18-1799: An O rdinance (H-2018-0018 – C herry Blossom S ubdivision) F or T he Re-Zone O f A P ar cel L and B eing All O f L ots 6 And 7 O f B lock 2, J .L . Towne S ubdivision As Filed In Book 15 O f P lats At P ages 982 And 983, Records Of Ada C ounty, Idaho And A P ortion Of T he Nor theast ¼ O f S ection 12, Township 3 Nor th, Range 1 West, Boise M er idian, City Of M er idian, Ada County Idaho; E stablishing And D eter mining T he L and Use Zoning Classification F rom R-4 (M edium L ow D ensity Residential) Zoning Distr ict To R-8 (M edium High D ensity Residential) Zoning Distr ict In T he M er idian C ity C ode; P roviding T hat Copies Of T his O rdinance S hall B e F iled With T he Ada C ounty Assessor, T he Ada County Recor der, And T he Idaho S tate Tax Commission, As Required B y L aw; And P roviding F or A S ummary O f T he O rdinance; And Providing F or A Waiver O f T he Reading Rules; And P r oviding An E ffective D ate. Approved 9. F uture M eeting Topics Adjourned at 6:14pm All mater ials presented at public meetings shall bec ome pr oper ty of the C ity of Meridian. Any one desir ing accommodation for disabilities related to doc uments and/or hearing, please c ontac t the C ity Clerk's Offic e at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Workshop December 11, 2018. A Meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday, December 11, 2018, by Mayor Tammy de Weerd. Members Present: Tammy De Weerd, Joe Borton, Ty Palmer, Genesis Milam, Anne Little Roberts and Treg Bernt. Members Absent: Luke Cavener. Also present: C. Jay Coles, Bill Nary, Caleb Hood, Warren Stewart, Jeff Lavey, Shawn Harper, Joe Bongiorno, Bruce Freckleton and Dean Willis. Item 1: Roll-call Attendance: Roll call. __ X__ Anne Little Roberts __ X _ _Joe Borton __ X__ Ty Palmer __ X__ Treg Bernt __ X___Genesis Milam __ X___Lucas Cavener __X_ Mayor Tammy de Weerd De Weerd: Well, welcome to our City Council meeting. We appreciate you joining us. For the record it is Tuesday, December 11th. It's 3: 00 p.m. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Item 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited. ) Item 3: Adoption of Agenda De Weerd: Item No. 3 is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: There are no changes to the agenda as published, so I would move that we adopt the agenda. Milam: Second. Meridian City Council Meeting Agenda January 2, 2019 – Page 6 of 576 Meridian City Council Workshop December 11, 2018 Page 2 of 56 De Weerd: I have a motion and a second to adopt the agenda. All those in favor say aye. All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 4: Consent Agenda [Action Item] A. Approve Minutes of December 4, 2018 City Council Special Meeting B. The Village at Meridian Apartments Water Main Easement C. Final Order for Whiteacre Subdivision No. 6 (H-2018-0124) by Kent Brown, Located on the West side of N. Meridian Rd. between W. Ashton Dr. and W. Lava Falls Dr. D. Development Agreement for Westbridge Subdivision (H-2018- 0088) with Endurance Holdings LLC (Owner ) and Viper Investments LLC Owner) and Challenger Development Inc. (Developer) located at 5745 & 5865 N. Black Cat Rd., in the NE 1/4 of Section 28, Township 4N., Range 1W. (Parcel Numbers: S0428143150 & S0424141600) E. Development Agreement for Cherry Blossom Subdivision (H- 2018-0018) with Jayo Holdings, LLC (OWNER) and Doug Jayo, Jayo Land Development Company, Inc.(DEVELOPER) located at 615 W. Cherry Ln., in the NE 1/4 of Section 12, Township 3N., Range 1W. Parcel # R8512250150, R8512250140, S1212120850, and S1212120695) F. Fire Station #4 Roof Warranty Replacement G. Interagency Agreement Between The Ada County Highway District and the City Of Meridian for Water and Sewer Improvements for Linder Road, Ustick to McMillan Road & Linder Road, Cayuse Creek Drive to Chinden Boulevard. ACHD Project No. 517024 & 517032 H. Dog License Designee Agreement between Idaho Humane Society and City of Meridian I. Dog License Designee Agreement between Meridian Veterinary Hospital and City of Meridian J. Dog License Designee Agreement between Linder Pet Medical Care and City of Meridian Meridian City Council Meeting Agenda January 2, 2019 – Page 7 of 576 Meridian City Council Workshop December 11, 2018 Page 3 of 56 K. AP Invoices for Payment 12/07/18 - $627,301.98 L. AP Invoices for Payment 12/12/18 - $563,418.01 De Weerd: Item 4 is the Consent Agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Move we adopt the Consent Agenda as published. For the Mayor to sign and the Clerk to attest. Milam: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. If there is no discussion, Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, absent; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 5: Items Moved From the Consent Agenda De Weerd: There were no items moved from the Consent Agenda . Item 6: Action Items A. Continued from November 20, 2018: Request to Provide Water and Sewer Service to Un-annexed Property at 5233 W. Franklin Rd. De Weerd: So, we will move right into Action Items. 6-A is continued from November 20th and I will turn this over to staff. Hood: So, Madam Mayor, a few weeks ago -- I put the date and a memo in your packet for today. Public Works was here at the request of a petitioner to receive sewer and water service to a parcel that was and still is ineligible for annexation, because it's not contiguous to the city limits. The Public Works Department did let the Council know that services -- those services are available to the subject property. Staff was, then, given a chance -- planning staff was, then, given a chance to evaluate the proposed land use for consistency with codes and our Comprehensive Plan. So, the memo dated December 6th, myself and Stephanie Leonard in my office, have done that analysis and hope you Meridian City Council Meeting Agenda January 2, 2019 – Page 8 of 576 Meridian City Council Workshop December 11, 2018 Page 4 of 56 have had a chance to look at it. Essentially, the proposed land use is not consistent with the city's Comprehensive Plan. If the zoning were industrial -- and that's a big if. Again, that proposed zoning for a contractor's yard is not consistent with the Comprehensive Plan. The layout of the site and the building itself would conform to the industrial zoning standards for the most part. There are a couple of nits and picks, if you will, about access and -- and whatnot in the memo. But the underlying issue is that, again, on its face the proposed land use is not consistent with the city's plan -- the Ten Mile specific area plan in this area. The major concern that staff really has is this sets the tone, then, for the rest of the area. Again, we are talking unincorporated Ada county, new development, that -- that, again, sets the tone, then, for the coming years. So, there could be real lost opportunity here. Appreciate that this is a Meridian business. I, too, want them to stay in Meridian and, honestly, frankly, there is not a lot of industrial land for them to locate to. So, I feel for them in that regard, but just want to really disclose to the Mayor and Council that this is the case and, again, it isn't consistent with the city's Comprehensive Plan. All those services, sewer and water service, are available to the property. So, with that, Madam Mayor, unless you want anymore details, I think I will stand for any questions and that concludes my presentation. De Weerd: Thank you, Caleb. Council, any questions? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor and Caleb -- thank you. Caleb, could you kind of give me a little more definition of a -- the difference in a yard -- what's a storage yard versus a contractor's yard? Hood: Yeah. I can -- I can look those up and read them to you , so -- we don't have -- a storage yard is usually an ancillary use to a larger land use. A contractor's yard would be one of the potential land uses we have in our schedule of use control. So, this use fits that definition the best. One could make an argument maybe for another u se, but there isn't really one that fits it any better than that within the city. A majority of the site I didn't calculate it, but a majority of the site is used for outdoor storage . There is a 13,000 -- 13,000 square foot building proposed on a six acre site. So, that's one of the issues is that floor area ratio. Again, when you have an outdoor storage unit -- yard it's going to be tough to meet the floor area ratio envisioned here . But a yard -- a storage yard, a contractor's yard -- a storage yard is, essentially, part of a contractor's yard, but you can also have a storage yard when you're not a contractor's yard. So, you could be another type of use and just have an outdoor -- a storage area and we wouldn't deem you a contractor's yard, if that makes sense, so -- but in both cases there -- it's an industrial type of use. We really -- you know, it's the zoning, the underlying zoning is really the tough thing. If this will -- if we could allow industrial out there, this -- this use really wouldn't be a problem, but we are looking for more office-type uses and jobs per ratio than -- than storage yards or contractor's yards. Meridian City Council Meeting Agenda January 2, 2019 – Page 9 of 576 Meridian City Council Workshop December 11, 2018 Page 5 of 56 De Weerd: Okay. Anything further at this point? Would the applicant's representative like to make comment? McKay: Thank you, Madam Mayor, Members of the Council. Becky McKay. Engineering Solutions. 1029 North Rosario business address. I'm representing Jared Bell with Butte Fence on this application. I did read staff's analysis and I totally disagree with their classification of this particular use. I have been out to the Butte Fence facility on Wilson Drive. They have been there for 17 years. They have a showroom, their office, and a manufacturing building. I -- they operate a fabrication facility where they work on vinyl, where it comes in on pallets and, then, they send it through different routers. Jared indicates with their wrought iron products they -- they build gates, they build gazebos made out of vinyl, that there is all kinds of customized products that they build out of it -- or out of that facility and their current site right now is 1.87 acres and they have just outgrown it and we did evaluate their current site to see, okay, what is their storage area and that is material storage. A contractor's yard is construction equipment. A lot of -- you know, I don't see theirs as being a contractor's yard, more as a fabrication manufacturing facility with a storage yard and an office and a showroom . Right now on their current 1.87 acre site, 40,000 square feet of that site is enclosed yard. Now, when Jared bought the 5.9 -- or this 5.97 acres -- I have worked two years with him trying to find a location. I did the same thing with HD Fowler and I worked with Colt Collision, two long time Meridian businesses that wanted to stay in Meridian and both -- they have all had difficulty trying to find a larger site to expand their business and hire more employees and meet the demand that's out there and so Jared indicated to me that this 5.97 acres is larger than what they anticipated and we did meet with Ada County Highway District, we fully understand that there is going to be a future commercial collector that's going to be on the south end of the property at some point in time . They are not going to be using this whole site. They are only going to be using the north portion of it and what he envisioned is at some point in time when that commercial collector roadway happens, then, there would be another use on the south side of this property and so I think staff was basically under the assumption that this entire thing -- this has a 14,000 square foot building and, then, everything is storage yard. Now, that's -- that's just not the case and -- and, like I said, he -- he sees that -- his ability to have possibly two users in the long term. We also went through the Ten Mile area specific plan and the Ten Mile area specific plan clearly states that I-L is an allowable use -- allowable zone. All through the Ten Mile specific area plan it talks about -- it talks about a mixture of manufacturing uses, office uses, employment -- light industrial is a key component and along your Franklin Road corridor we have always had light industrial uses and those light industrial uses will continue on as we head further west toward the Canyon county border. So, I think, you know, this is not a heavy industrial use. We are not putting something out here that I think is going to be detrimental to the city in the long term or negatively impact the future of that Ten Mile area specific plan. If you looked in staff's analysis they said as far as the building design, the materials, the quality of the building, it meets the design standards out -- outlined in the -- in the Ten Mile plan. Right now where Butte Fence is located off Wilson Drive they are I-L and that's the same type of zoning, except the -- with the county we would be asking for and on each side of their current facility they have residential. There is R-40, four-plexes on one side and R-15 multi-family proposed on the -- on the -- on the other Meridian City Council Meeting Agenda January 2, 2019 – Page 10 of 576 Meridian City Council Workshop December 11, 2018 Page 6 of 56 side of their property and on the south side of their property. So, they, obviously, coexist with residential. What we have out there now, as far as residential, is those are all rural five acre, ten acre parcels that have been chopped up over the years under the county's one time split. This is a good use. They want to upgrade their facility. They want to stay in Meridian. And as Jared told me, he says this is our last ditch effort. We have gone from parcel to parcel. This was the only one that had size and they could get the appropriate access, because the other parcels that were smaller in size -- ACHD was going to restrict their access and this one gives them the access they need. So, you have sewer and water right in front of it. We are only a quarter mile away from the city limits and I ask that you support this waiver, because I think all of us want to see businesses stay in Meridian and I think it's going to be a good use along that Franklin corridor. Do you have any questions? De Weerd: Mr. Bernt. Bernt: No questions. De Weerd: No? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Do you know the number of employees that Butte Fence has currently? McKay: Yes. He currently, Madam Mayor, Councilman Milam, he has -- he said just slightly over 40 employees right now. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: So, to confirm, you're just wanting to -- he's not asking or wanting to be annexed into -- that parcel be annexed in the City of Meridian; correct. Just to confirm? McKay: Madam Mayor, Councilman Bernt, that is correct. We are not contiguous to the city limits. Otherwise, I would be asking for annexation into the city. Bernt: So, since I'm the new guy on the block, what -- Madam Mayor, follow up? De Weerd: Uh-huh. Bernt: So, Mr. Nary, what -- what's the precedent with -- with -- with connection to city services without being annexed into the city? Meridian City Council Meeting Agenda January 2, 2019 – Page 11 of 576 Meridian City Council Workshop December 11, 2018 Page 7 of 56 Nary: So, Madam Mayor, Members of the Council, Council Member Bernt, so if -- if it was annexable, then, it would be a completely different conversation, but since it's not -- our city code contemplates when they are not able to annex, but they are able to attach to services, the request normally simply goes directly to Public Works. What we asked for in this particular circumstance -- now, we have probably three or four of these a year that -- and I think part of the discussion for the future will be at changing our UDC to include this type of application to go to Planning for Planning to comment, because of the -- again, the longer term impacts. But the serviceability is simply one issue. But the longer term impacts on the Planning side is really what the Council needs the information on and that's what they have provided. So, we have normally done contractual agreements with the property owners, so that once they are contiguous they will annex into the city as part of their agreement to acquire the services now and I think what Planning is telling you in their memo is that there are things about this particular a pplication that may be inconsistent with some of your other Ten Mile area specific plans that you anticipated, but they just want you to be aware of that if the decision is to allow them to connect to services. Some of those opportunities may be lost by having this type of user come into the city at this particular point in time. De Weerd: Any other questions at this time? Milam: Madam Mayor? De Weerd: Yes. Milam: So, if we were to deny the request, they can still move there; right? They just won't have city services. Would -- what would be their -- would they put a well and septic? Is there -- is that already there? McKay: Madam Mayor, Council Member Milam, obviously, when we have central water in front of the property you want to have appropriate fire protection with a hydrant . I have had some projects where they are commercial in nature and we have had septic systems, but normally we do have central water to meet the fire requirements. It just doesn't seem that practical to try to put a well down when you have services available. My client's done everything that the city's asked him to provide . He's provided a site plan. He's provided elevations. He's provided a landscape plan. We are going above and beyond what the county would require as far as landscape buffering. We are showing dedication of a future right of way. We are planning for a 35 foot entryway corridor, landscaping along Franklin, because we don't want to be noncompliant when we do come into the city. Jared's indicated if -- you know, if -- if he's unsuccessful with this, he will have to go -- he will say that I have to go to Nampa. He said I have -- I have shook every tree here as far as trying to find a site that fits our needs and is in close proximity to the interstate. Thank you. De Weerd: Okay. Any other questions? Mr. Borton. Meridian City Council Meeting Agenda January 2, 2019 – Page 12 of 576 Meridian City Council Workshop December 11, 2018 Page 8 of 56 Borton: Madam Mayor. Becky, if this were to have been contiguous this would come with an annexation application and also a request to modify the future land use map and the Ten Mile specific area plan? That would all be part of the analysis? McKay: Madam Mayor, Councilman Borton, no. I don't see that. Shari and I both looked at the Ten Mile specific area plan and the -- the definitions and where it talks about the mixed employment, it says mixed employment. Encourage a diversity of compatible uses, mixture of office, research, specialized employment, light industrial, including manufacturing and assembly and other -- other miscellaneous uses. So, no, in my professional opinion it would not require a comprehensive plan map amendment. No. The I-L, if you look on your -- in your sheet it shows I-L as an accessible zoning designation under the mixed employment. In fact, the staff -- it quotes themselves saying correlate -- the other zones correlate best, but if you look on your Ten Mile specific area plan under mixed employment, there is no best choice, possible choice, or marginal choice, it shows permitted uses, conditional and accessory. Office is accessory in the I- L there and, then, it shows light industrial as the first listing under mixed employment. So, in my opinion this fits in perfectly. I do not understand if -- if this were, indeed, a contractor's yard one may categorize it as heavy industrial, but it is not a contractor's yard, it's manufacturing, fabrication, office, showroom. The Council in 2017 approved an automobile repair facility to the north of this site and staff indicated there they were comfortable -- I quote Caleb: I am comfortable from a standpoint -- I worked with legal and I'm comfortable that the -- that applicants are in agreement with the provisions. We are in agreement with the provisions. De Weerd: And was that in the Ten Mile area plan? McKay: Yes, ma'am. Hood: So, Madam Mayor, if I can, that had a different land use designation. It was a different requested use with a sunset clause as well. Maybe just to clarify that there is no reason that I have to believe -- what you have is what's been submitted to the city for evaluation. The stuff that Mrs. McKay started out with saying, hey, in the future when this collector roadway comes in we are willing to redevelop it. None of that's in the narrative or on the site plan. There is nothing to that effect in -- in this request to say we can take these steps, so we can potentially be closer with the envisioned plan for this area. That's the first time I'm hearing this information about redevelopment of a storage yard or any of that type of information. I don't know that that changes, you know, the analysis a hundred percent, but it certainly plays in. Again, the floor area ratio here, we are talking about .05 percent of the site being covered with the building, when we are looking for, you know, significantly more than that. And, again, so if we have another building or another user that can redevelop out there, I think we are making strides to be more consistent, but when it's largely the storage yard -- but, again, that's apples and oranges to me. That was a different use for an auto body repair shop that has a sunset clause or redevelopment clause within that agreement for water and sewer hookup . That's why staff was comfortable with it. This is a significant investment. I don't see it redeveloping anytime soon. Just -- it's different. Meridian City Council Meeting Agenda January 2, 2019 – Page 13 of 576 Meridian City Council Workshop December 11, 2018 Page 9 of 56 Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Becky, so since we aren't looking at that this is an annexation with a development agreement and plot, is there any kind of assurance that you could give to what you said previously regarding the south side of the property developing into office space , et cetera? McKay: Madam Mayor, Councilman Milam, that was a conversation that Jared and I had after we met with Ada County Highway District and they talked about that future commercial collector and he told me that -- that even though the parcel was larger than what they have -- what their needs are, he said I -- I still believe that it will work for us and, then, the southern portion could have another use that, then, fronted on that backage road and if their site enlarges -- I mean maybe they end up building another structure back there when that road goes. I mean all I have to give you now is the site plan which his architect prepared for his current needs, but I can guarantee you, you know, they are going from 1.87 to -- 87 acres to almost six acres. So, that's a -- that's a big jump and -- and I think, you know, Jared wants to do this right. He wants to make sure that this, you know, is a nice facility. I guess I don't -- I don't know what the future holds, when that road will happen, so I don't know how to put any timeline on it. There is a lot of different parcels there that would all have to kind of coordinate and cooperate together to make that happen. It's not like it's one large parcel back there that all of a sudden a big commercial developer would come in with a master plan. It would take an assemblage of parcels. Hood: Madam Mayor, if I can on that point a little bit, I mean this -- Becky's right, I mean it's -- it's going to be difficult to develop that road from this parcel out. That is a little bit of the rub. I mean we are -- the city generally tries to grow from the inside out. Here we are leapfrogging over and allowing county development -- and this kind of goes to what Mr. Nary pointed out, we need to really evaluate -- and it's not necessarily a UDC, this request is coming through the sewer and water sections of city code , not in the UDC. So, that's really what needs to be looked at and is that provision there so somebody can develop in the county with city services or is it really meant to say, hey, you know, your sewer and septics -- your septic system fails and we have got a sewer line out there, we are willing to allow you to hook up an existing structure. My -- I wasn't around when that code was written, but I struggle to believe that it was written for this case where it's, hey, have city services, but do it in the county. I just don't envision that that's why this code was adopted back in the day. Back to the road, though. I mean that's really how the road should come in from Black Cat and, then, continue and each -- each parcel develops dedicated to right of way and develops their piece of that road until it eventually gets over to the mid mile collector that runs north-south. So, we lose that opportunity with a portion of this site, you know, building their section of that roadway or half of the section of that roadway if , in fact, they don't redevelop it to offices and talked about, but we don't have anything that would require that. You just sit there in the county forever, essentially, or -- or annex even, but I don't know what provisions we could have to build the road at that point. So, we are just -- that road becomes more difficult when you don't grow from Black Cat back to the west. Meridian City Council Meeting Agenda January 2, 2019 – Page 14 of 576 Meridian City Council Workshop December 11, 2018 Page 10 of 56 McKay: Well, Madam Mayor, I think -- I guess I would like to address that. I mean I think the Council could make it a condition -- you know, we have been provided an agreement from your legal department, make a condition that they -- that they provide for that future right of way on the south end. Their half of that, so that -- and, then, inset their landscaping and go with a collector width on the landscaping and -- I mean I think it's doable, so that it can fit in. You know, once your city limits start getting out into this area -- I mean I think this is a temporary situation, you know, eventually you guys are going to be annexing out in these areas. So, you know, it's just -- Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Becky, I -- I think I understand exactly why you're asking for what you are and it's -- you're in a tough spot. I think you have done a good job trying to frame this in a way that works or could work. I think it's really difficult to do. Obviously, this discussion sort of highlights that, but for me I think the balance of consideration still weigh on not approving this request. I think staff's analysis is sound. What Mr. Hood has described makes sense. I mean we hate to have anybody need to relocate. That happens at times, but -- but the full vetting of what would occur with an annexation when the time is right, coupled with the DA that outlines all these terms and conditions that make other projects long term successful are not here. So, I'm not inclined to try and create a short term solution that might be problematic long term . So, I'm not supportive of the application. I understand what you're doing. I think you have done a great job of trying to make this work, I just don't think it does in light of what would be the more appropriate way for this to be processed. McKay: Mayor de Weerd, Councilman Borton, if we were to basically get with our client -- my client's stuck in Salt Lake right now. He had mechanical problems on his flight, so that's why he's not here. He wanted to be. If I were to get with my client and come up with some provisions that he's comfortable with for inclusion in that agreement that would basically I guess satisfy some of the concerns that staff has with the future right of way as far as another building on the southern end, would Council entertain deferring this? I guess I would like to consult with my client. He wanted -- like I said, he wanted to be here to express, you know, his comments and it was not possible. Borton: Sure. Madam Mayor? For me they -- to be blunt, then, the -- I don't think that would get there. McKay: Okay. Borton: I think that even with good intent it kind of bypasses a lot of the process. Though it might seem cumbersome, I think it is right to vet it through that with the full staff analysis. It would be through P&Z and public hearing process. You know, we are making long-term decisions and there is a right -- to do it that way when it's an annexation I still think that's Meridian City Council Meeting Agenda January 2, 2019 – Page 15 of 576 Meridian City Council Workshop December 11, 2018 Page 11 of 56 right to do it for something like this. So, I wouldn't be in favor of -- even with good intent trying to shoehorn this towards a solution short term. De Weerd: Any other comments or questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Couldn't we create a DA type document? Maybe it's not legal. I don't know. So, maybe this is a -- but that would -- we know what -- the timeline for annexation as far as the first time -- if it was within a certain period of time that they are contiguous. They are willing to follow city code and setbacks and -- and it sounds like they are trying really hard and we -- we claim that we are business friendly and -- and I understand that this is a long term down the road, but it just seems like somewhere we can figure out a way to include the things that would be included in a deed that we feel comfortable with as far as how many buildings and the use of the other parts of the land , since they won't be using the whole six acres for this business. It just seems to me like we could do something like that. But would it hold -- I guess that's the question. De Weerd: Mr. Nary. Nary: Sure. Madam Mayor, Members of the Council, Council Member Milam, I mean certainly in our hookup agreement, you know, we have what -- conditions similar to what we are talking about and I think Caleb alluded to the one with the -- the garage mechanic repair facility on the north side of Franklin in that area. We tried to capture a lot of those things, but -- but one of the things that made that doable was that -- that use is going to go away in the future, because it wasn't consistent with the Ten Mile plan. That wouldn't be the case in this particular instance . So, whether that we could get there I don't know. I mean I'm always hopeful we could get enough conditions . So, it's really up to the Council. I mean we could certainly try. I don't know that we are worse off if we try. Milam: Madam Mayor? Follow up. I just -- I feel that with the addition of other office space, mixed use property, that it would qualify for the use in the Ten Mile plan. So, based on what Becky's read us and based on the testimony to add additional buildings, it kind of changes the report, like Caleb said, because they didn't have that information prior. So, I would say maybe a continuance on this would be better, so she can get with her client, get more information specifically on what -- what exactly they would be willing to commit to and, then, make a decision based on that. That's how I see it. Hood: Madam Mayor? De Weerd: Yes, Caleb. Hood: If I can -- I don't know where you guys might go with this, but I will just point out -- and this is, again, for future workshop largely. But right now the request is for sewer and Meridian City Council Meeting Agenda January 2, 2019 – Page 16 of 576 Meridian City Council Workshop December 11, 2018 Page 12 of 56 water hookup. They can write a letter to the city engineer at any time. I don't know how long it's going to take to come up with Plan B or whatever additional provisions are , but there is no charge. Anyone can write the letter and submit a revised plan. I guess I just wonder if, in fact, it's -- if you're not agreeable to what's been proposed today and it's denied, there is nothing like in the UDC that says you have to wait a year or anything like that. They can turn around tomorrow and submit another letter to the city, hey, here is a new plan -- I guess is my point. So, if we don't know, rather than you guessing, hey, is a month enough time? Is six weeks? Two weeks? You could potentially, if you're leaning that way, deny this subject site plan and request and they can resubmit and -- you know, can -- can bring this back to you at any time. So, I just want to point that out. The process is -- that's one of the things we have with the process we need to kind of clean up a little bit. But that's the current process. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I would be interested in the applicant's feedback on that. McKay: Madam Mayor and Councilman Milam, we submitted months and months and months ago the request and it had to work its way through the Public Works process and we had to call and -- and kind of find out what's going on. So, I guess my client's kind of running out of time. You know, he's -- he's got a window. I'd rather stay in the process than be kicked out of the process and come back through the front door and run the gauntlet again to get to the Council. Defer us for a month and we will be back -- I mean we met our timeline this time to provide additional information to staff and a landscape plan and -- and, like I said, if my client hadn't of been caught at the airport with mechanical issues on his plane he would be here to probably give you more definitive answers, but I guess, you know, toward the middle or end of January would be perfectly fine and -- and we will come back with substantive information and provisions . De Weerd: Council, any other questions for Becky? Okay. McKay: Thank you. De Weerd: Thank you. Hood: Madam Mayor, just -- I think this is the last thing that I have -- and that's fine. I mean a month -- we can do it. I guess just -- just, again, from staff's perspective it takes us some time to analyze it. You know, I know the memo isn't -- it didn't take me days and days to do it; right? But there is still time; right? And there is other things going on. So, just -- just a little consideration that way as well. Again, this request -- and we take it seriously and we weren't trying to delay anything. August 30th the letter was submitted -- dated, anyways, to the city on November 7th the request for -- for hookup was presented. It was continued from a couple weeks ago and here we are today. So, I don't feel like we have been dragging things out necessarily and I can commit to review and Meridian City Council Meeting Agenda January 2, 2019 – Page 17 of 576 Meridian City Council Workshop December 11, 2018 Page 13 of 56 things -- whether it's continued or resubmitted, but around the holidays it's a month when we got other things and this isn't -- it's not in the queue. I mean it's here, but, anyways, I will stop. But that's -- this all goes to the point of this process is flawed. Anyway, so -- De Weerd: Okay. Discussion by Council? Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I always enjoy Becky's presentations. Becky, you always do a fantastic job. Very well prepared and I feel like, you know, when it comes to small businesses in our city -- you know, I'm a small businessman as well and it's really hard for me to wrap my arms around kicking a person out. I don't think that's what we are doing, but like making it more difficult for someone to do business in our city, but sometimes -- you know, I guess my thoughts are in line with Council Member Borton. I would never say, Becky, you know, this is it, draw a line in the sand, you know. If you want to come back in a month, that's fine, but I just feel like -- I just don't know what you could do to this plan in order to eliminate that leap frog process to -- or -- or come up with something that would be -- you know, it says here it would be more in line with the mixed use portion. I mean I'm looking at the memo -- or not the -- but a future land use and zoning says the subject property is designated mixed employment, ME, and it -- and, then, it goes on to say different -- different types of land uses and one of the land uses that it mentions is not yours that you're talking about and so I'm struggling with this one . But I think that I -- my thoughts and opinions probably fall in line with Mr. Borton's. But I'm not saying denial or -- if you wish to come back in a month that's your prerogative, but I don't know if my opinion is going to change, just to give you a heads up. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just one other comment and maybe we will get a motion here soon. The -- the other wrinkle that -- from a policy consideration is you have got an ultimate design and build out. This will never be annexed; right? This is -- this is county property. It's not asking to come within the city and there may never be a need in the future to ever annex. There is not a change of use, there is not a grandfathered term and so -- Milam: Madam Mayor? Oh. Sorry. Hood: I was just going to respond to that. We do -- in the draft -- so, Legal did put together a hookup agreement. Don't quote me on this, but I think within 60 days of the property being contiguous we will put them on notice that you have to annex. Now, to your point, they may not want to or need to , but we will put them on notice -- now is the time. Welcome to the City of Meridian. The difficulty with that is, then, we got to assign them a zoning code -- you know, we are going to zone them I-L and you may have adjacent Meridian City Council Meeting Agenda January 2, 2019 – Page 18 of 576 Meridian City Council Workshop December 11, 2018 Page 14 of 56 properties that are C-G or other things. So, they are nonconforming. But I just want to clarify that -- that if sewer and water is provided to them we have got a provision in the draft agreement that says we will let you know when you come in, so we aren't creating an enclave into the future. We have at least got that provision. Borton: Okay. Good. Thanks, Caleb. Milam: That's what I was going to say. Madam Mayor? De Weerd: Mrs. Milam. Milam: Oh. I move that we continue this to the January 8th workshop. Palmer: Second. De Weerd: Okay. I have a motion and a second. Any discussion? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Just for the record I'm here and I was watching the stream -- not from the beginning of the meeting, but from the beginning of this item. De Weerd: Okay. All those in favor of continuing this say aye. Any opposed? Bernt: Nay. Borton: Nay. De Weerd: Okay. The ayes have. MOTION CARRIED: THREE AYES. TWO NAYS. ONE ABSENT. B. Request for Reconsideration for Owyhee High School (H-2018- 0075) De Weerd: Item 6-B is a request for reconsideration on H-2018-0075. Mr. Nary or -- Nary: Thank you, Madam Mayor, Members of the Council. You have a request from the Boise Hunter counsel to reconsider your decision on the Owyhee High School decision and findings that were done a few weeks ago. At this juncture, basically, there is no additional testimony that's taken. You have a written request for reconsideration. You have a response from the school district's counsel. You also have a -- all of that in your record to consider. If you have a clarifying question you need answered for information to make a decision, you certainly can ask that, but it wasn't for testimony today. The only Meridian City Council Meeting Agenda January 2, 2019 – Page 19 of 576 Meridian City Council Workshop December 11, 2018 Page 15 of 56 decision point today is either to grant the request for reconsideration to either change or -- change or modify the findings as have been previously approved or to set it for a new public hearing in front of you or to deny the re quest, because you have -- the request is, basically, that they would like you to consider a new decision and I don't want to try to characterize it for them, so just what's in the record. So, it's really up to you on what option you wish to do. So, either to grant the request and either modify the findings, grant the request, and set it for a new hearing or deny the request. De Weerd: Okay. Council, any questions on the decision in front of you? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I will make a motion and we can discuss it. I didn't -- I didn't see any specific deficiencies outlined in the request for reconsideration that warranted doing so, other than just perhaps trying to take a second look or a second bite at the apple, which I don't think is what the specific deficiencies provision is intended to do . So, I would move that the request for reconsideration be denied on H-2018-0075. Milam: Second. De Weerd: Okay. I have a motion and a second to deny the request for reconsideration. Any discussion? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I think our reconsideration code is confusing and odd and nearly pointless . I understand there is a point for it, but it's -- it's -- it's not an appeal, which a lot -- I guess it almost appears to be. I do think that this is a mess, so you're kind of being screwed, but I think that Councilman Borton's motion is -- should be approved, because the points he made, there wasn't a deficiency that Council made the decision that it was allowed to make with -- and we had all the information that we needed to make it and we were very aware that what we were doing was to your detriment , but it was a decision that was made and it didn't -- it wasn't from lack of information. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I -- when we voted on this motion originally I was one that voted against . It wasn't necessarily on the basis of, you know, I was against West Ada's, you know, application, because I was in favorite of that. I just didn't like the fact that -- you know, that there is a potential, you know, situation where this -- this -- this piece of land could be landlocked Meridian City Council Meeting Agenda January 2, 2019 – Page 20 of 576 Meridian City Council Workshop December 11, 2018 Page 16 of 56 and so I -- however, I do believe, after talking with our legal counsel, that currently, you know, the -- the piece of land is -- there is access to it and, hopefully, in the future, you know, if, you know, Highway 16 does go down that -- that corridor, that area, I would hope that -- that ITD would make an arrangement with that land owner and -- and -- and make it so that Mr. Hunter would have access, you know, to his property. I just -- I don't see that there would ever be a point where Mr. Hunter would be completely landlocked. I don't think that -- I don't know if that's legal even to -- you know, put a road right there and because of ITD's road, which creates a situation where future -- you know, that -- that land use is -- is locked and not being able to be accessed , I think that that -- that would be negotiated with ITD prior to that and I think that you would probably -- that Mr. Hunter and -- and -- would ultimately get access. I guess what I'm saying is I don't think that you're -- the property is going to be landlocked after that right of way is taken care of with ITD, you know, for -- for Highway 16. So, I think it's -- I think it was sort of messy. I wish we would have taken care of it at the beginning, but I -- like Councilman Palmer said, this is the process and so I would be in favor of denying this reconsideration. But knowing that it's sort of messy, didn't like how it was -- it ended, you know, with the motion, but I -- I honestly feel that you're going to have access to your property when Highway 16 -- when it -- when -- when it's built or when that property is -- is purchased for that right of way I think you're going to be taken care with ITD. De Weerd: Okay. I do have a motion and a second. Any further discussion? Okay. Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. C. Community Development: Idaho Electrical Inspector Qualification Position Paper De Weerd: Item 6-C is under Community Development and we have Bruce here to present information on our position paper about the Idaho electrical inspector qualifications. Freckleton: A mouth full. Good afternoon, Mayor and Council. I wanted to first just apologize yesterday for the -- the confusion with getting the right version in front of you and, hopefully, you have -- you do have our position paper in your packets. We have talked to I believe all of you before about some of the difficulties we are having in filling some of the positions in building services. Of particular difficulty has been trying to find qualified individuals for our electrical program. We have been at this for nine months now and we have been able to fill two positions. We have three more to go. Other Treasure Valley jurisdictions are having some of the same difficulties, not only in electrical, but in -- in mechanical, plumbing and building as well. We are all kind of competing for the Meridian City Council Meeting Agenda January 2, 2019 – Page 21 of 576 Meridian City Council Workshop December 11, 2018 Page 17 of 56 same talent that's out there and there is a very limited number of people in the market. A lot of this is because of the record low unemployment, obviously, but there is also just with the -- the growth and building activity that's going on there is a very high demand for the trades and so qualified people that are out there are working in the trades and they are making good money right now and so it's -- it's tough and there is not a lot of certified individuals that are entering the field of -- you know, to be an inspector. Sometimes we see people that have been in the trades for a long time and their bodies are just wore out and they want to finish their careers out and be inspectors and those people are pretty limited as well. With regards to the electrical in particular, current Idaho code requires that inspectors working in the state of Idaho have to be a four year experience journeyman electrician. Well, like I said before, if you're a journeyman electrician you're out there making pretty good money right now working in the -- in the field. So, that has really been a difficulty for us, because a lot of our surrounding states don't have such a requirement. A lot of our surrounding states require different levels of certifications and qualifications to be an inspector. So, Idaho has a little bit of a disadvantage to these other states -- competitive disadvantage because of that situation . So, one of the things that we really see as a problem is that our inability -- not only Meridian's inability to hire individuals, but other Treasure Valley jurisdictions and across the state is that this could have a slowing effect on building. If we can't meet service demands because we don't have enough inspectors to be able to go out and inspect the work that's being done , we are going to have backlogs of inspection requests that we can only get to and it's going to slow things down a little bit. We are -- with this position paper we are proposing to allow other qualifying criteria in the state of Idaho. What we are proposing is the IAEI certification, which is another nationally recognized certification . With the IAEI comes a pretty good list of qualifying criteria to even be able to take that test , some of which are qualifying hours, you know, you got to have some experience -- demonstrated experience to be able to do that. The other certification that we have been looking at as the ICC or the International Code Council. ICC is -- is the body of codes that we use for building, mechanical, electrical, plumbing across the state. The problem with the ICC certification is it didn't have a lot of that qualifying criteria and so there was really an imbalance in the qualifying criteria for certification. So, what we did in our proposal was we added some qualifying criteria to put the ICC and IAEI on the same, you know, level for qualification. So, the proposal that we have for this -- this change of legislation, we have discussed it with our stakeholders, we have discussed it with the Building Contractors Association, not only the local chapter, but also David Yorgason, the government affairs director, has taken it to the statewide BCA as well. We have also -- Robert Simison has taken this to the AIC legislative committee and had some conversation with them, too. We have got general support across all of those. I will say that the AIC legislative committee was also curious about mechanical and plumbing. What we see with mechanical and plumbing is there are some similar problems with the way that the stat utes are as far as qualifying criteria, but they are not -- they don't rise to this level of the electrical. Electrical is really the one that has given us the most difficulty. But AIC does -- does have some interest in possibly addressing the mechanical and plumbing, too. So, as we go through this it might expand. They have expressed some interest in potentially carrying this legislation and so what we are seeking from you -- we have never done one of these position papers. This is my first one. But what we are seeking from you is support for the principles behind what we are Meridian City Council Meeting Agenda January 2, 2019 – Page 22 of 576 Meridian City Council Workshop December 11, 2018 Page 18 of 56 trying to do here and, you know, to go forward with this, understanding that, you know, as we go through the legislative process there is more than likely going to be changes to the text. I mean certain things could change as we go through this. So, that's where we are at and that's what we are wanting to address with you and get your -- get your thoughts and any comments or concerns you might have. De Weerd: Thank you, Bruce. Council, any questions? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I'm -- my comments, really, is just that I'm excited that you're moving forward with this plan, because, you know, we kind of discussed this a few months back and to kind of be attacking this issue that we are having from every possible angle to -- to get the people that we need and I think, you know, legislative fixes often seem daunting, especially given our recent history, but they are much more doable than I think a lot of people can realize -- or realize, especially things that makes sense and this is definitely one of them. So, having everybody doing -- doing all the due diligence on the back end to make sure everybody possible can be on board before we even get to the legislative session starting, hopefully, it goes through as smoothly as possible. Good work. Freckleton: Thank you. Thank you. You know, we do -- we do realize that this is not a short-term fix. This is a long-term thing. It's going to take some time. You know, one of the other things that Cameron has been -- has been trying to approach, too, is what can we do with our local community colleges and trade schools and , you know, we got to -- we got to get more people into the industry. So, again, those are long-term fixes, but if we don't start now working on that we are just -- we are just shooting ourselves in the foot, so -- De Weerd: Thank you, Bruce. Any further comments or questions from Council? Borton: Do we need direction? De Weerd: I do think that our -- our team would appreciate direction from Council in the form of a motion. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we support the principles behind the Idaho electrical inspector qualification position paper. Meridian City Council Meeting Agenda January 2, 2019 – Page 23 of 576 Meridian City Council Workshop December 11, 2018 Page 19 of 56 Bernt: Second. De Weerd: Okay. I have a motion and a second. Any discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Freckleton: Thank you very much. Item 7: Department Reports A. Police Department Annual Report De Weerd: Thank you. Okay. Under Department Reports we have Item 7-A is our Police Department annual report. Lavey: Madam Mayor and Council, Charlie and I just agreed we are going to flip flop. I'm going to give the Fire Department update and, then, he's going to give our update. De Weerd: That's why you look so serious. Lavey: Yeah. Me or him? De Weerd: You. Lavey: Oh. I was going to say, yeah, I'm -- if I was asked to do the Fire Department update -- the fire station update -- Madam Mayor, Council, as always thank you for your time. This is the time where we are going to come in front of you and give you some updates on the PAM model for patrol staffing. Something I committed to several years ago is coming back in front of you every -- every December and having -- having those talks. I -- after listening to the last presentation from Bruce you're going to find a similar story in what we have to share with you as far as our challenges in finding qualified staff as well. We have a few other items to update you on and, as always, I welcome any questions or any comments and we can go any direction you want , and, of course, you know me as the chief, I can spend as much time up here as -- as you would like, but I have 23 slides that should go fairly -- fairly quickly. So, the areas of discussion that we chose today was to talk about staffing, share a few comments on serving our community, briefly talk about some school safety issues, give some highlights on the city emergency preparedness, talk briefly about the scenario village project, talk about police substations, highlights, response times, calls for service. Briefly talk about the PTSD legislation. Going to have a short presentation from MADC and, then, we will just do a wrap up, any Meridian City Council Meeting Agenda January 2, 2019 – Page 24 of 576 Meridian City Council Workshop December 11, 2018 Page 20 of 56 questions or comments that you may have . As we currently stand, we are allocated 114 sworn officers and we have 37 nonsworn personnel and the bottom line is our personnel work very, very hard to do a quality job with the resources that they have, but it's challenging every single day as we -- as we move forward and that's just due to grow and the inability to fill positions. Current status is we have eight openings. We have two additional upcoming retirements that I have been notified of. So, that makes ten openings. We have given three conditional offers that should start on April 8th. We had a female officer start last week and so she's not part of that -- she will be part of the group in April as well. She goes to the Academy in January. And, then, I had to update the slide today, because when I originally did this slide I had that we were testing 50 applicants. Well, that testing occurred on Saturday. We ended up inviting 38 applicants, because that's all that were qualified out of that 50. Out of those 38 that we invited, 30 showed up and out of those that did show up we whittled those down to 13, due to inability to pass the physical test and ability to follow directions or inability to pass the written test or other background issues that popped up. We haven't even oral interviewed them, so out of those 13 we are probably looking at one or two out of those eight to ten positions that we have open. So, needless to say, we are already planning on testing again right after the holidays. It's been such a daunting task that we can't even close the application process. We leave it open until all positions are filled. That will probably last until I decide to retire, but we are currently accepting positions for both certified and noncertified positions, doing everything that we can to fill those positions. We are also testing the four community service officers in mid January. Those positions have -- we have screened the applicants and we have oral interviews mid January to try to alleviate the pressure that our officers are facing out there and, then, our public information officer position is still open. We had gone through the process, chose a candidate and, then, that candidate did not work out. Therefore, we had to start the process all over again and that is occurring over the next couple of weeks. We continually remain understaffed as we face this growth. We had difficulty filling the positions, as I just highlighted with you. Just to remind you that we added seven officer allocations in FY-17 and in the past I have always talked about the calculations and how we came up to what we actually need out there and -- and I don't believe that -- since I'm not the one that does that number crunching, that I have done the best job trying to explain what that all means and I get this glazed look from you all going what are you talking about and so I have a separate handout that I'm going to give to you that will share with you some of the calculations that we use to come up with those figures, but we won't talk about it here today. But I will just share with you that if you recall in our budget workshops last year we said that the PAM model that we agreed to with the most conservative estimates indicated nine additional police officers needed based upon the growth that the city had faced and that we had foregone hiring those positions for two reasons. One was the inability to fill the positions that we currently had and, then, two is the thought was to bring on those community service officers and see if we could reduce the workload of the day-to-day things. So, the police officers and, then, use the higher end type calls for an armed police officer and so we didn't add those nine. But as we crunch the numbers of the miles of roadways we have grown and all the growth and the population that we have faced, currently we are looking at seven additional officers for FY-19. So, if you have been there doing the math, Genesis, that's 26 officers. That's eight, plus two, plus nine, plus seven. There is absolutely no way we are going to be able Meridian City Council Meeting Agenda January 2, 2019 – Page 25 of 576 Meridian City Council Workshop December 11, 2018 Page 21 of 56 to fill those positions by finding quality applicants, nor could we train that many people in one year. So, I have no idea what I will be presenting to you in -- in the budget process, but the -- the Mayor and I and our Council liaison will figure out some sort of unique approach. But that's the -- that's the news. And before I forget there, C.Jay, I will hand out -- give the handout to you, so you can pass it onto the other council members. Out of that handout that I'm giving you there is one slide in there that looks similar to this one that you see on your screen right there and it just highlights how many officers we currently had, how many we added in '17, how many would be needed in '18 and how many would be needed in '19 based upon the PAM model figures and I just gave you that -- that handout. So, we don't need to cover it any further and I will just take questions on it at the end, if -- if there is any. It just so happens that two of our stars are in the audience Here today, Lieutenant Shawn Harper and Joe Bongiorno from the Fire Department. They have been working collaboratively together on school safety. Back last year when we faced one of our many tragic school shootings, we got together and said what do we need to do on a local level to ensure that we are doing everything that we possibly can to make our schools safe. There were some other things that had come up with people trying to take it upon themselves to make their school safer and in -- in the process we are really making the schools more unsafe with some of the actions that were taken and we put these two gentlemen together to discuss response needs an d it really took off in a direction that we weren't really expecting in regards to how to respond to fire alarms, how to respond to active threats and such, and once we got that local meeting together, we reached out to the other school districts, Kuna, Nampa, Boise, Meridian -- I don't believe there is any more than that originally. But, then, the Governor's School Safety Task Force members became involved and it soon became the platform for statewide school safety standards and I'm not going to go into too much more than that, because we currently have a presentation planned for January -- I believe it's January 30th with a joint meeting with the West Ada School District when we are going to give a greater in depth presentation on what's been occurring. But I will share with you that these two gentlemen have -- are tasked with going to several conferences with stakeholders to present what they have done, but it's -- it's been taken notice statewide. So, I would just like to kind of thank them for the importance of this task and -- and not only being able to help us on the local level, but perhaps helping the school safety across our state. Serving our community. Probably our greatest asset -- no, it is our greatest asset -- is our people. Our employees exemplify the Meridian Way and our CARE values each and every day. I can tell you that since I have been chief I have seen a major cultural difference in just our -- our internal workings, but in our interactions with our community as well a nd I couldn't be more proud of what we see. That's not to say that we don't have the -- the typical unhappy customer, because we still do. I guess that happens when you get arrested. But it's few and far between. And later on in this presentation I have some additional comments in that regard. As I said before, we are continuously challenged with our staffing issues. I by no means put that on the backs of anyone. This Council has been very supportive of -- of our needs. They recognize our needs and have finance -- that we are just facing an unexpected growth and the inability to find those key people to fill those positions is a challenge, but we are making it work. But I -- I have to recognize that some days I don't know how our people do what they do and it's appreciated. Also it's not a secret to you all, it's been a challenging year for our people. We have faced some things Meridian City Council Meeting Agenda January 2, 2019 – Page 26 of 576 Meridian City Council Workshop December 11, 2018 Page 22 of 56 that no one ever wants to face in their careers, yet they have been very resilient and still get the job done and so I thank them for that. You heard from code enforcement a few weeks ago. I also know that a few council members reached out and asked additional questions, so I'm not going to talk about anything on that regards today. If you do have additional questions you can reach out to Rich or to Lieutenant Colaianni or myself and we will make sure that we get those questions answered for you. We also wanted to do a detailed community service crime prevention presentation, but Stephanie is getting ready to go out on to family leave. We just hired a new crime prevention officer and we would like to come back at a future date after March to give you a presentation on what they are doing with that -- that second position, if it would be okay with you. Just a couple other things. Because of the -- the nature of the -- of the holidays I want to do some -- a couple highlights. Our annual Shop with a Cop is this weekend to assist some of those kids out there that may not have the best Christmas. So, we will do our part to help them. We are also assisting local families again this holiday. We have picked two families this year to help have a great Christmas. Recently just did Rake Up Meridian with the association and I will tell you that our Meridian Police Employees Association do things every single month in this city and they do good things for not only our -- our employees, but for the community and I would encourage you to follow them on Facebook if -- if you don't already. Just wanted to highlight this, because it's been challenging looking at the overtime in our criminal investigations division , because of some of those lengthy calls we exceeded our overtime budget in CID. I know that we always keep a close eye on that and so it's always a concern, but despite the staffing issues we have had, despite the cases that we have had, we were able to return ten percent of our overtime budget back to the General Fund this past year. I will tell you this that I don't know how that was possible, but -- but it was and we -- we welcome that. That's a good sign. I don't have to explain to you why we were ten percent over, but maybe this is my way of saying we might be ten percent over next year, I don't know. So, we continually keep a close eye on that and I will tell you the trick that we use to get instant report is using our open.gov. The transparency page that we put to our citizens, it is easier for me to go click on that and get the answer than it is to go through our own internal database to get that information. So, it's there at the tip of your fingertips for any department that you want. A couple other highlights. You know, Meridian and Nampa has bantered back and forth at who is the biggest, probably who is the best. I know I had that conversation with just the previous chief here two weeks ago, but we are pretty unique in the size of our cities and the number of our people and really kind of unique in how we value our people and -- and how we do things and so we had joined with them to work on some training issues where we might be able to save some monies to train together and , then, to help each other out as well. They are facing the same challenges we are of filling positions and -- and I know that they have a need for about 15 new bodies over the ne xt five years. So, they are in the same boat as we are. What's Plan B if we can't fill those positions and that's the MOUs and working together and training together and so we -- we worked with Idaho POST, state POST and we have received certification to do our own training academy if that's what we need. Why is that significant? So, we don't have to wait until POST offers a class. So, if we are able to get enough -- fortunate enough to get enough people on board we can do our own academies over and over again to try to get those people on the road just as soon as possible. The other thing that we have done in the police Meridian City Council Meeting Agenda January 2, 2019 – Page 27 of 576 Meridian City Council Workshop December 11, 2018 Page 23 of 56 department is we used to have a once a month training day and we have grown so much that -- and, then, trying to cover staffing that's been difficult to do. Training is the highest -- one of the highest priorities we have in our department . We know that if we have well trained people that we have happy people and we have people that don't get us sued and, therefore, we had to look for unique ways to continue that training and so we put together a block training. Block training is a week training where we establish a week load of training and we have all instructors together and that you show up for one week and that's all you do is train, train, train and, then, once you're done training you go back in and hit the road and we do that for six to eight weeks, so we don't have to try to schedule monthly now. So, that's worked -- that's worked really well for us so far. One of the other moments -- probably one of our proudest moments -- to highlight back many, many, many years ago we had Mike Tanner from IT had decided to come work for the City of Meridian and he's a computer programmer and he's -- let's just say he's good at what he does and he wrote a report writing program for us and it evolved into a case management program and, then, we have had other computer programs out there for records management, CAD, Computer Aided Dispatch and such and we have had difficulties at best with our RMS system and our RMS, Records Management System, has always been in joint partnership with the city of Boise and Ada county and so we decided to do our own. Not only does that save us in excess of 800,000 dollars, plus the yearly maintenance fees on top of that, ours is getting ready to be up and running in Ada county is still waiting. It's going live January 1. So, Mike -- between Mike Tanner and IT, Dave Tiede and under his leadership my records unit and our crime analysis unit we have written ou r own RMS program, got it state certified, got it FBI certified and we are good to go. We will see how it goes, but this has been a -- a two and a half year project trying to get it done on top of all the other city needs, but kudos to that group of people for once again highlighting the good work that they do. Probably our -- well, cross our fingers that it works, Mike. It's probably our proudest -- proudest moment and it -- and it does work, we just haven't gone live on it yet, but -- emergency preparedness. Chief Niemeyer had talked about this a little bit last month. I believe it was last month. And I just wanted to highlight what we have done. We have always put our employees' safety as priority number one, paramount to anything that we all do and we have done a lot of work on putting together an emergency response plan, but it seemed like it always hiccupped, hiccupped, hiccupped, hiccupped and trying to get everybody together and have a meeting and -- and plan and we just said this -- this isn't working. And so the chief and I had said, okay, let's just take this under our wings and get this together and, then, we can present it and so we put together an emergency response plan, got the Mayor involved, got the -- so, she could put a forward into it, a letter into it, and, then, got Kaycee Emery involved for a little bit of the marketing side and, then, it's currently in the hands of -- of Joe Bongiorno and -- and Lieutenant Harper to take the wording that we have in there and convert it over to the new wording that we are using for the school safety stuff , so it's all consistent -- as much as it makes sense if we need to keep some of the old stuff in there . Wanted to have that ready to go before the snow hit. I guess we missed that deadline, since we had snow last week. The snow that we were supposed to get this week hasn't come yet, but we are not rushing it, we want to make sure it's right, it exists, and, then, once it's vetted out to all the subject matter experts, we are going to have it posted on the internet, so everybody has access to it. But with that being said, it also incorporates the winter emergency response that we Meridian City Council Meeting Agenda January 2, 2019 – Page 28 of 576 Meridian City Council Workshop December 11, 2018 Page 24 of 56 had. We are good to go on that. Cross our fingers that we don't need to use it, but I do recall them saying it was going to be a light winter and very warm and so far it's -- it's not been so light and it's not been so warm. So, we will see what happens. But the other responses that the manual covers is active threats, medical, fire, all those typical things that you would face on a -- potentially on a daily basis or at least the unknowns in there. The scenario village. This has been an ongoing project that got delayed for a little while, just because, frankly, we couldn't find anybody that would bid our project. We were so small compared to what else was going out there it was challenging at best. So, CSHQA was the only one that had submitted a bid and, then, we had to sit down with them and work through them to highlight a timeline where they are available to actually do the work. I mean they are working on a 50 million dollar project and we had a 50,000 dollar project and so you know who is going to get the -- the highest priority. So, working through them we did come up with a contract and the timeline that I gave them was the end of January to have some conceptual designs in place, so that we could start preparing for the -- the FY-19 budget workshops, not knowing what we are going to do with that, at least we would have that -- that knowledge. But I will tell you that if we are going to have cost estimates or as more actualities than estimates or guesses, we are going to need additional money for a CM to come up with those estimates. Otherwise, all I'm going to be able to give you is a best guess and, then, I'm going to have to come back and explain why we went over. So, we will have to strategize where we go once we get those conceptual designs in place and, then, start talking about a timeline. I will tell you that impact fees can be used for part of that, about 22 percent of the project, and those impact fees have an expiration date and we are in I think year five of those expiration dates, so we have to commit that money to a project sooner rather than later. Otherwise, we have to refund those monies. So, that will be future -- future discussion. The police substation. A one point in time we had designed a building in -- back in 2002 for future expansion and talking with probably a couple chiefs back and he said that, you know, we probably wouldn't expand much at this department, we would expand out into a substation. Well, we have done both. We have added 2,500 square feet onto our building. We are running out of space as it stands. We have a substation out there in a fire station that we -- we utilize for report writing purposes, but it doesn't fulfill the need for our citizens and so the original concept was to put additional substations in fire stations and we felt that that was not the appropriate model. So, we started looking at locations for substations. Originally we were focused in on The Village, because -- frankly, because we had Kleiner Park there, a 25 million dollar project, quite proud of that and we wanted to make sure that we had law enforcement on site that could make sure that -- that place remained something we can be proud of. The Village, to their security -- and it was a little rough at first, but, then, they modified that and, then, working with their security stepped up and we haven't -- well -- and I guess the fact that Toby Keith's bar didn't show up either was probably another mechanism why it was a little bit more under control out there, but it doesn't make any sense to put a substation out there when you do have to respond out there. It's fairly quick to get there from the police department. Where it does make sense to have a substation is in the northwest part of the city in the growth out there -- the growth center out there. It takes 25 minutes to get there currently and so we are looking at something on the Chinden corridor for a substation where a citizen might be able to go do some business at that substation without having to drive all the way down to the police Meridian City Council Meeting Agenda January 2, 2019 – Page 29 of 576 Meridian City Council Workshop December 11, 2018 Page 25 of 56 department, such as pay fines or fees or make certain requests, file reports and such. So, we are currently exploring that. It's in the CFP, but also you're going to find a second substation in the CFP for -- it's closer to ten years out in the southeast portion of the city. If you know that out there it's starting to pick up and it's starting to grow. We have the Y out there and we have Albertsons coming out there and we have all those developments out there that -- although we don't have a crystal ball, from what we see so far that's going to be another growth area that we are going to have to concentrate on in the future and, again, it takes about 20 minutes, 25 minutes to get to that end of the -- the city limits from the current police department. So, those are two areas that we are looking at over the next few years to ten years. Again, I will share with you that impact fees can be used a hundred percent for the substations if we own them and they are stand alone and without getting into it too much right now, both Finance and Legal have indicated that we are in year five of those funds and we have to -- we have eight years to spend them. So, we have some work to do on that, too. Might be able to use that toward that northern substitution. And, then, just that last bullet point is we have many people working on this right now. We have the admin -- police department admin. We have Finance. We have Legal. We have our impact consultant team that's working on it as well. This was also talked about a little bit last -- last month in Chief Niemeyer's presentation on PTSD legislation. I will just give you a couple more of our highlights is that as it stands right now in order for workmen's comp to address any injuries to a f irst responder out there there has to be some sort of physical injury. It cannot be any mental injury and, unfortunately, for us we have experienced some tragic things over this last year that has really brought to light the mental welfare of our -- of our people and they know that when you talk to people they talk about, well, how much is this going to cost? Well, it's already costing us and I can tell you that when you have both firefighters and police officers that are taking their own life at a higher rate than being lost in the line of duty we have a problem and we talk about asking people to share with us when they need help, yet we don't offer help and when I'm speaking of this I'm speaking that as a whole, just in general, because we as a city do a very fine job of trying to take care of our people , but we need to have that mechanism -- mechanism in place. So, we talked about asking for help if you need it, yet, then, we put a stigma on you that, oh, you asked for help, but we are not going to help you and so hit the road and so we have a lot of work to do. You will probably see a bill show up in the legislature. There is still a lot of questions that need to be worked through, but I just ask you to review that bill and , then, reach out to both -- both chiefs and let's talk about this together to see what we can do to -- to make sure that our first responders are -- are cared for, because there is a cost and -- and is there an upfront cost or how much does that cost in the end and, of course, when someone loses their life that's the ultimate cost and, yes, I do kind of take this personal because of some of our experiences we have faced this past year. But I will share with you that we just have to evaluate what we do to try to keep the people that we have , because we are not having any luck filling those positions that are open. So, that's all I have on that for now. De Weerd: Chief? Lavey: Yes, ma'am. Meridian City Council Meeting Agenda January 2, 2019 – Page 30 of 576 Meridian City Council Workshop December 11, 2018 Page 26 of 56 De Weerd: I think that you want Council to weigh in on this at some point. When would there be a draft that would be available and would you be preparing a white paper for this Council to consider? Lavey: Madam Mayor, Council, I know that as the legislative session comes closer there is going to be a draft bill in place. I do not have my hands on it. I do know that there is another meeting next week. As soon as I have it in my hands I will make sure that it's -- it's to the appropriate people. Then we have to vet it out to see what sort of unintended consequences the current draft would face , try to get the answers to those financial analysis questions and, then, we will write something up for -- for this Council to consider and we will go from there. De Weerd: And I think they have done some of that cost analysis to date. Lavey: They have done some of that cost analysis. I will tell you that I do not have the answer to this question and one of the things that piqued my interest is that I -- I was recently asked, well, what does this have to do -- what would this -- how would this -- how would this phase someone that's self insured and, then, all of a sudden that triggered me and that I just sat through last month a discussion of that being a potential direction that we were going to go in the future years with Council and I knew that that was a question I had to get answered. I do not have that answer yet. I wouldn't think that it would impact us often and it would impact us greatly, but we have to run those figures and -- and I will share with you -- as soon as I know it I will share with this group. Does that answer the questions I think? De Weerd: So, you most likely will be back after the beginning of the year with -- Lavey: Madam Mayor, Council, having flashbacks on how I presented last time in front of Council on legislative issues -- yes, I will be back -- or someone will be back. But it's important and that's what we have to talk about. De Weerd: Thank you. Lavey: I just wanted to give a few minutes to discuss something you're going to see in your dashboards every quarter that we give you anyways , but I went back and started to do a review on response times and to let you know that a code one response is just a normal driving response. A code two response is an urgent response. And a code three response is an emergency response. So, if you're calling to report a not-in-progress type report type call you could expect to see an officer there between 12 and 15 minutes. Now, I will share with you that these are average from the responses for the entire city. So, some people may get a shorter response , some people will get a longer response and, then, depending on what's going on there in the city at any particular time it could be a longer -- a longer wait. But the average time is 12 to -- 12 to 15 minutes for a code one response. Code two response it is -- averages about seven to eight minutes. This is one that is a little bit more critical in that a code two response has a wide gamut of type calls. Alarm calls, burglary calls, that sort of thing in that we don't have any chance of catching Meridian City Council Meeting Agenda January 2, 2019 – Page 31 of 576 Meridian City Council Workshop December 11, 2018 Page 27 of 56 anybody if it takes us seven to eight minutes to get there, because you already have a delay time of five minutes before an alarm comes in, but others type calls that are urgent, but not an emergency, you're going to be waiting a little bit to get an officer there. Still not within our parameters of what we think is -- is reasonable, but it could be felt a lot longer than seven or eight minutes if you're the one asking for a police response. And, then, our code three response or emergency responses we averaged four minutes. That doesn't change much. Sometimes you see 3.9, sometimes you see a 3.8 if you're really lucky. Sometimes you see 4.21. It really averages about four minutes. We have a range of three to five minutes. Three minutes would be really awesome, but even three minutes is too long when you're the one that's waiting -- waiting for help. Anytime you call 911 and you need someone there quickly, the quickest we are going to get there is four minutes. So, something to keep in mind with the -- the staffing that we have, that's not going to improve. It's four minutes. And, then, just to tell you something you probably already know, traffic-related type calls are one of our biggest calls for service . Our crashes have seen an increase, but that's also because we have seen a population increase. Sometimes our infrastructure -- I don't know if sometime is the word -- almost always our infrastructure is delayed to our growth and so we are trying to fit a lot of people onto those roadways and it creates issues for us, although I will share with you that if you think that you're having traffic issues here, I just spent a weekend in Portland and -- and we don't have any issues whatsoever to complain about. This is kind of sad. No. This is sad. A lot of the calls we deal with our crisis-related type calls. Mental health calls. Welfare check calls. Overdose type calls. People doing crazy things type calls. And almost always it's tied to narcotics and it takes up a great portion of our time, it takes a great portion of our resources and we are just busy. Now, I don't think any town or city wants to say that the crises center of the -- whatever, so I will share with you that we are not unique. This is something that is occurring not only in this valley, in this state, but across the United States. We are not any different than what's out there. We have a lot of people that are struggling with substance abuse, mental health issues and, frankly, there is just not enough facilities to get them the help that they need. One thing that we are hopeful for us when we have the -- the new hospital opening up here soon in Meridian, that they will be able to handle some of our -- our crisis needs that -- that come up. But, frankly, when you're -- if you don't have insurance, you don't get any help unless you get arrested and into the system and the system's broken and I don't know what the answer is to -- to fix that. So, we also deal with domestic violence. You have heard me say it before that even one is too many and as much as we educate and educate and educate we still deal with it on a weekly, if not daily basis. So, let's all work together to try to help those that are close to us get the help they need or get out of those circle of violence rela tionships if we can. And, then, although we have our crimes against persons that -- that -- that we face, our number one thing that we deal with is property crimes and it's usually theft related, shoplifting. Unfortunately, with us growing so much and having buildings, some of our thefts have been construction theft. We have worked with the Builders Association on how to put in place preventive measures to try to reduce those crimes of opportunity. We put together a handout that has not only our logo on it, but BCA's logo on it that we have been working with -- I believe planning to get it out there as a flyer, so when you come in and ask for a building permit you get noticed right off the bat this is what you should do to make sure that your properties are protected. So, we are working all together Meridian City Council Meeting Agenda January 2, 2019 – Page 32 of 576 Meridian City Council Workshop December 11, 2018 Page 28 of 56 to solve those crimes and to date I believe we have arrested seven people for construction thefts, but it's still occurring and it's not just occurring in Meridian, it's occurring in Eagle as well and Boise, too. So, we are doing everything we can to try to reduce or prevent those crimes. And, then, just some -- a couple highlights. We average approximately -- average approximately 13,000 calls for service per quarter and if you look at our daily log that's -- we range between 140 and over 200 calls for service a day and we continue to have more public calls or service reactive type calls for service than we have officer calls for service where they proactively take enforcement. So, continually I think you will see the handout I gave you. There is a chart in there what -- what our goal is versus what we currently are at in regards to public calls for service and this is the point in time that we want to share with you something that's been -- MADC and others have been working on for a while now. It's a proposed fundraiser and it is -- has to do with an SRO assigned to canine in our schools and -- and they want to highlight the interaction they have had with both our department and with West Ada School District in making this happen and so I would like to -- well, before I introduce her I will just share with you -- I have a couple more slides as a wrap up and, then, when -- when Kendall is done, but at this point in time I would like to invite Kendall up and, then, have Kendall maybe present to you on this opportunity. Kendall. Nagy: Madam Mayor, Members of the Council, I appreciate the time being here and being able to give a quick update and request your future support on one of the projects that the coalition is working on. I speak on behalf of the coalition members, our community members, and, then, also West Ada School District and all the students that attend, which I believe is nearly 47,000 this year and what we are working on is putting together a project -- we went through and since I started in 2015 when I'm out in the community I ask what prevention strategies have been most useful and impact the most community members and across the board talking to school admin, nurses and counselors, they have said that the canine -- canine visits impact the entire student body. So, with some of our other efforts we will get some of the kids that are interested and they come to us and visit us at a booth or with one of our other strategies and this is one that making an announcement ahead of time and giving a broad date range of when they might come and, then, having them present in the school for the sniff and, then, afterwards there is conversation that happens as well and that, in fact, affects everyone and gets all the student body talking. So, it's the ones that really need to have you having that conversation and raising that prevention awareness and, then, also, of course, reducing drugs in the schools. We have also seen this be extremely handy in the states that have legalized marijuana, having those canines in the schools and keeping the numbers lower for the amount of marijuana seen in the schools there . So, there has been a lot of preliminary meetings that have already taken place. I have met with Lieutenant Stokes who oversees the canine division. Also Lieutenant Harper with the school resource officers. I have met with West Ada School District board members and what we are proposing -- what the coalition is proposing is that we raise 85,000 dollars, which is the initial startup cost for the first year of this project and, then, going forward to sustain this and have the SRO assigned canine in the schools will be an estimated cost of 14,000 dollars a year and we propose that that is split between West Ada School District and the City of Meridian and that is where we are requesting your future support. I have already Meridian City Council Meeting Agenda January 2, 2019 – Page 33 of 576 Meridian City Council Workshop December 11, 2018 Page 29 of 56 met with the directors at West Ada School District and they said that they support this project and, obviously, we are working very well ahead of the game and our date range and planning for this project is based on when the police department is planning to bring on more canines and train those, so that we can streamline the training process and have this done all at once and so we are looking at an implementation date of spring of 2021. So, if we get approval to move forward and have support for that sustaining cost going forward, then, I will let coalition members know that we have roughly a year to raise those startup funds and we will be looking at -- we have different strategies and ideas that coalition members have shared and we have discussed and, then, I'm also aware of a few grant opportunities to help with that funding as well. We -- the bulk of that cost is to purchase a canine equipped vehicle. That's -- that's going to be a big chunk of the change and we will be using an existing SRO as a handler, rather than bringing on a new SRO and, then, obviously, we will need to purchase the canine. So, I stand for any questions. De Weerd: Council, any questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I don't have any questions, but I think that's a fantastic idea. I'm really supportive and I -- I would have to argue -- I don't even know, but I would bet money that the states that haven't legalized marijuana have just as many or more drugs in -- as the -- as the states that do, from what I have heard from kids. De Weerd: Any other questions or comments? Nagy: Okay. We appreciate the support and the opportunity to update you and we will, obviously, be back with updates as we move forward. Thank you. De Weerd: Kendall, while we have you up here -- and I apologize I wasn't here at the beginning of your presentation, but do you want to give a little brief overview of the legislative gathering held and the movie that they were able to view, The Chronic State, and just give us a little bit of maybe feedback that you have received. Nagy: Sure. Absolutely. So, we held a legislative educational session for Ada county legislators and we, meaning MADC and key partners, arranged that. We had Community Coalitions of Idaho as a key partner. St. Luke's Health Services. Idaho State Police. Idaho Office of Drug Policy and, obviously, Meridian Police Department as key partners and supporting that and while we did have a lower attendance it was a smaller intimate affair, we didn't publicize. I wanted to focus on legislators and education and we did have -- out of the nine districts that were invited I have had correspondence with six of them, different members, and, then, what we did is we previewed or showed Chronic State, which is a documentary that was produced by Drug Free Idaho and it highlights and has information from the states that have legalized marijuana and the unintended consequences and the impact that they are seeing in communities very similar -- some Meridian City Council Meeting Agenda January 2, 2019 – Page 34 of 576 Meridian City Council Workshop December 11, 2018 Page 30 of 56 of them shape to ours and population and the unintended consequences of that and that marijuana normalization and so I recommend that each of you -- I included you on some of that correspondence and I recommend that each of you view that and as we move into the next legislative session I do know and I have met with Representative Dorothy Moon and she will be sponsoring another CBD bill this next session. I have not seen that bill yet, but we have got tabs on it and she did say that it would be similar to a bill that we saw last session. De Weerd: And the link to watch Chronic State is -- it was in the e-mail that Kendall sent out and if you haven't had a chance to view it I -- it's highly recommended. Any other questions or comments? Okay. Thank you. Nagy: Appreciate your time. Thank you. Lavey: Thanks, Kendall. Madam Mayor and Council, I guess I could highlight some of my other Portland experiences over the weekend in regards to that, but I will save that for a different time as I was in a gas station. In closing just wanted to talk about a couple of the other key areas that -- that we are kind of proud of his last year, if you recall, we got high remarks on our citizens survey. In fact, they were so high that you don't often see those -- those results in your police department and so we are quite proud of that. Recently we just had high remarks in our recent employee engagement survey, which is our internal survey as well, to the point where when you were trying to pick out areas to work on improvements on it was kind of hard to figure out what areas that you wanted to work on. That was difficult, but the -- the more difficult part is we have set the bar so high that being able to maintain or challenge ourselves to do even better is going to be much harder. For a values based organization we really take it seriously and who we are, what we represent and how we treat our people, both internally and externally. They are not just words anymore, they actually mean something to -- to our people. We have seen a noticeable change in the comments -- the positive comments we receive via social media, e-mail, phone calls, letters, face to face on a daily basis. It is unbelievable what I receive on how good our people are doing. If you recall many, many years ago we had proposed a body worn camera program. We really proposed it before it was -- I won't say forced, but was highly recommended that it was needed out there for law enforcement and we had a few officers that were wondering why we are going down that route and did we not trust them and we said it wasn't about not trusting you, it's about -- it was a matter of proving the good that you do every single day and I tell you that perhaps the body worn cameras are -- contribute to that, but they capture the good that our officers do each and every day. So, what is our secret? And, frankly, it's our people and they make me, they make you all look good for the work that they do. So, this is just a big thanks to them. I usually thank them at the beginning, I put the thanks at the end, because I knew I would have a hard time through it. So, with that, deep breath, and I will answer any questions. De Weerd: Council, any questions? Mr. Palmer. Palmer: Madam Mayor. Chief, going back to your points about a sub -- or substations, is it common that we have calls where officers are having to respond from the station? Meridian City Council Meeting Agenda January 2, 2019 – Page 35 of 576 Meridian City Council Workshop December 11, 2018 Page 31 of 56 Lavey: Madam Mayor, Councilman Palmer, yes. As you recall we are very, very busy, yet we also have to -- part of our job is logging in evidence, part of it is switching out other equipment, part of it is the dreaded report writing and we write those reports at the -- at the station and so it is not uncommon to have a direct emergency response out of the police department, because that's where they are doing all of those -- those duties. If we have enough staff that is dispersed amongst the city, then, I guess one could argue that there is a less need, but, then, you would still have to go somewhere to log evidence , do report writing and all those other things that come with not just the field duties that we have to do. De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor, I -- not a question, just wanted to say thank you. Having been the previous liaison through a -- watching all of this in action, you -- you and your team do an absolutely amazing job and the morale of your team is phenomenal, especially considering what you have been through this year. I think it could have decimated a less amazing group of people, but from what I have seen you have banded together even harder and stronger and come out -- are still coming out -- through it, but kudos over and over from the bottom of my heart for all that you and your team do . Lavey: Well, Madam Mayor, Councilman Little Roberts, we had two choices to make. We could either fall apart or we could -- we could band together stronger and we chose the latter. So, yeah. De Weerd: Well -- and kudos to your command staff, too. I think that the leadership and the whole PD family rallied and -- and that goes a long way. I would just like to send my -- my comments to Council that support you showed during that -- that period has gone a long way and that was greatly appreciated and Council Member Little Roberts was very engaged in the Police Department, just like the liaison prior to her with Mrs. Milam and -- and now Mr. Palmer. I think that that relationship is really important and that interaction with the command staff goes a long way and I just want to express my appreciation to Council that during that time I saw not just the PD family, but the city family really coalesce and -- and join arms and show the support to our emergency responders, because it -- it certainly reached out into our Fire Department as well. So, thank you to our leaders. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: In your presentation, chief, you said that it's amazing what you're able to accomplish and you don't know how you're able to accomplish what you guys do with the amount of resources that you have and that sort of struck a chord with me to a certain degree, because I think it's evident. I feel this way and I know that there is not a single council member that's sitting at the dais right now that -- that feels differently, but you have the best dang police department in the state of Idaho. Meridian City Council Meeting Agenda January 2, 2019 – Page 36 of 576 Meridian City Council Workshop December 11, 2018 Page 32 of 56 Lavey: Madam Mayor, Councilman Bernt, you're testing me now, because now you're going to make me do this and the only one that usually does this is -- is the Mayor. De Weerd: I'm so glad it's not just me. Lavey: And -- and I know what's going on in your mind when -- when you're talking this and so I know how difficult that is. But we are dedicated to this community and we will do whatever we can to -- to do the best job that we can, but we are also realists in that we know that there is those little things that people wish that we could do more of and that we don't and whether that's spend an extra ten minutes running a radar in -- in a neighborhood or some other minor thing, we get to it, but we have to prioritize our -- our calls and most of our citizens really really get that. They really really understand that and we are successful. But one of the things that makes us unique and one of the reasons why we have been able to claim we are one of the safest cities in -- in our state is because we still deal with those little things, because those little things, if they are left unhandled, become medium things and, then, they become the large things and for all those reasons that is why people are coming to Meridian is because their communities stop dealing with the medium things. Their communities stop dealing with the little things and it came to a point where their communities they no longer wanted to live in and so that's where it's challenging for us and that's where it concerns me is that we don't have the time to deal with every single little thing that we used to be able to deal with and I just know that if we don't get a handle on this that eventually we are going to have to get to a point where we can no longer deal with those little things and that's the part that concerns me and that's the part that we have to conveniently discuss. So, yeah, they do some amazing -- amazing things, but we also have to realize that they are human and that we can't run them into the ground either and so it's challenging. But, yes, they do amazing work. So, I appreciate those heartfelt comments. Bernt: Madam Mayor, follow up. De Weerd: Yes. Bernt: You know, also, chief -- sorry. I need to get closer. How about that? One other thing, you know, I believe, you know, this -- your department is -- another reason for its success starts at the top and to pick on some -- some of your staff that's here in the audience, you know, Lieutenant Harper and Colaianni and Kendall, I guarantee you that if you ask them -- get it together. My goodness gracious. Is it allergies? Is that it? And so I know -- but I guarantee you if you were to ask them to run through a wall for you that they would do it and so -- Lavey: I know a few of them would try, so I think I might ask them, but -- Bernt: I know that -- I know that -- I know that they would and that's the reason why you have so much success in your department is because of your leadership and your strong staff and those who work for you and do such a great job and I can't thank -- I can't thank you guys enough and your staff and -- command staff and lieutenants and those who Meridian City Council Meeting Agenda January 2, 2019 – Page 37 of 576 Meridian City Council Workshop December 11, 2018 Page 33 of 56 work for you, you guys do a fantastic job, but I also wanted to thank Mr. Harper and Mr. Bongiorno for your safety initiatives that you're doing with the schools. It's such a big deal and I think that we need to be prepared for when it happens here in Meridian, because I -- and I say when. It will happen here. Hopefully not, but no surprises, but I commend you for preparing us for that situation, so that when it does happen we are prepared. So, thank you so much. Lavey: Madam Mayor, I -- I have never disagreed with a council member, so I got to disagree with them on the record. They would not run through a wall for me, they would run through a wall for our citizens. Bernt: I agree with that. De Weerd: Any other questions of our chief? I would like to echo the comments about the school safety work that's been going on and that has been recognized across the state. We are excited to -- to have the report and -- and next month, along with the -- at our joint meeting with the school board and -- that they can hear the dedication between Fire and Police and -- and, again, I -- this goes to a testament of the first responders we have in our two departments that -- that collaboration and working together is -- is unmatched I think by any department in this -- in this state and probably -- yeah. So, anyway, we are proud of our first responders for sure and our department. Lavey: Madam Mayor, Council, just in closing I guess I will share with you, then, based upon what you just said is that we had the pleasure of looking at a 13 minute video that we just put together for the police patrol academy that is going to be starting in January where our police and fire departments worked together to film this to show how it should be done and we are the -- the stars of that video and there is other people -- in fact, Charlie's back there, too. I saw him get his autograph. He's there. Just highlighting the relationships that we have, because what we do have here is -- is -- is very unique, but it can be emulated across the state if they so choose and so we are going to start sharing that as well and I will just leave it by saying if I don't see you happy holidays and I thank you for your time today. B. Fire Station #6 Update De Weerd: Thanks, chief. Okay. Item 7-B is under our Fire Department, an update on Fire Station No. 6. Welcome, Charlie. Butterfield: Good evening, Madam Mayor, City Council. This is the monthly update for Fire Station No. 6. I will start off with the most current rendering that we have of the station by our design team. It's a beautiful station as you can see. I will start off also with the timeline. So, an update on the current timeline. The complete set of plans from our design team will be given to the construction team in a couple of days and that is the final set for bidding. ESI, our construction team, will create bid packages from that set of plans, divvying up the different sections. Earthwork. Steel. Masonry. Plumbing. Electrical. Etc. Creating those packages that will, then, go out to bid. So, it will take them a few Meridian City Council Meeting Agenda January 2, 2019 – Page 38 of 576 Meridian City Council Workshop December 11, 2018 Page 34 of 56 weeks to do that. So, the plan is to -- to have those scopes go out to the subcontractors for bidding in early January. As the subcontractors have -- perform all their bids, they will have all those bids back to ESI for a bid -- final bid opening on January 29th. After that we will have what is known as the guaranteed maximum price and, then, in February we will be coming to Council with the guaranteed maximum price of this station from ESI and a budget amendment at that time to be presented for City Council's review and hopeful approval. As I have mentioned in several of my last updates, the timeline is on schedule for us to break ground in March and we will have a groundbreaking ceremony in late February or early March for everybody to attend. I do want to step back and just review the entire project from the inception of this. When I was initially tasked with this project we were looking at what a fire station would need in 20 years for this particular location . Let's go for the future. Let's look at the future. Where are we going to be at in the future and based on the current development and growth in the area and projected development and growth in the area, we said we are going to need a good sized fire station. We are going to need three apparatus bays. We are probably going to be running two companies out of there, possibly an engine company and a truck company or a rescue company and an engine company, but we realized in 20 years that with the growth we are going to need enough space for the equipment and the people to run two companies out of there, 16,500 square feet was what we were looking at, eight firefighter bedrooms, a battalion chief's quarters. So, when we initially started out with that 20 year vision , again, this is going to be a building that's planned to be around for 50 , 60, 70 years, but in 20 years what we are anticipating was this and we came up with an estimated cost of nine to ten million and said, well, that's -- that's not going to work. So, what other options can we do? So, with that in mind we scale this down in a collaboration and work with our design team, we said, well, we want to build what we need today, but the ability to in the future add on what we are expecting to come in in 20. So, we scaled down the size, we scaled down the scope and we ended up with this smaller station with the ability to add on those elements in the future when that need comes. So, we removed in additional apparatus bay. We went down to two, instead of three. We removed the battalion chief's quarters and we removed three of the firefighters bedrooms. We, ultimately, reduced the entire scope of the project by about 6,000 square feet. That went out to an estimate of the cost, which came in at about 7.9 million. At that time -- this was in April of this year. So, my direction to our design team and our construction team at this particular point was that's still too much money, but we really have narrowed down the square footage to the square footage we need. So, what can we do as a team to reduce the cost, but still maintain square footage without cutting into square footage. So, looking at reductions in -- in additional scope and design. So, we refined it. We kept that square footage, but we refined the scope, the design, the layout, some of the costs, some of the building materials that were initially estimated in that. Some assumptions that were being made on cost and as my direction was to our team, we are not going to take a scalpel to this, we are going to take a chainsaw to it and we are going to get this narrowed down. So, we were able to reduce the price down another 1.6 million dollars without cutting square footage. A lot of hard work went into that. The estimated cost at that point -- this was my update to City Council on August 28th of 6,340,545 dollars. Still not entirely happy with that amount. I said we can do a little bit better. Let's see how much more -- without reducing square footage can we get this down. So, since my August update to City Council we have cut the costs. We have Meridian City Council Meeting Agenda January 2, 2019 – Page 39 of 576 Meridian City Council Workshop December 11, 2018 Page 35 of 56 gone down about another 180,000 dollars. So, our current estimated overall cost is 6,161,119 dollars and that is keeping in mind a 10,500 square foot building, two apparatus bays and five firefighter bedrooms and I do want to articulate when I say that that is the total cost. That is the total project cost of 6,161,118. So, this kind of breaks it down a little bit. Five million is within the industry they call the hard construction costs of the building and site improvements just the building in it itself, by itself, is about 3.8 million. The site improvements -- so, that's all the landscaping, the cost of putting in the emergency signalization, the concrete for the apparatus to drive around, to drive out in front, is about 1.2 million and, then, you can see here what design engineering consultants preconstruction costs breakdown and, then, permits equipment, fixtures, furniture, signalization equipment that we have to purchase through ACHD, allowances, contingency kind of round out that number. So, when we talk about this number, this is the entire total cost of the project. So, after we have kind of whittled this down the conversation has been brought about from our team , well, what about adding in one of those components that you cut out earlier in the game , the battalion chief's quarters in particular. So, the design team and the construction team have looked at that and I said, well, what -- what we would it cost to add that back in, since we are -- we are going to have all of the contractors on site doing work, if we were to add that in what kind of cost would we be looking at and they said about 61,000 dollars right now is the estimated cost if we were to add in the battalion chief's quarters. So, that's a bedroom, a bathroom and an office. If we were to do it later -- in talking with the construction team, if we were just to leave this off, come back at another day, add in the battalion chief's quarters, they said it will be double to triple that cost, because, then, you're bringing in contractors, there is going to be removal of exterior walls to , then, create this area for this. There is a need for this. Right now we currently do have a battalion chief on duty 24 hours a day out of Station One. He is running out of -- have some quarters that have been set up in an old admin section of Station One or an old conference room was somewhat turned into a bedroom. The bathroom is the old bathroom -- used to be the public bathroom. So, we are able to right now have the battalion chiefs over at Station One and they do respond out of there, but this would create that own quarters for them. As you know, when we do have responses with the battalion chief -- they don't respond on every call, so there are times that the apparatus and the individuals in the fire station, the firefighters, do respond to calls that the battalion chief doesn't and vice versa. So, sometimes that ability for them to have their own space that they are not going to be interrupted by other moving people can be very beneficial. So, looking forward to update in February I will be presenting Council, myself and Chief Niemeyer, with the guaranteed maximum price and the budget amendment and so tonight I'm not looking for any specific decisions or votes on adding in the battalion chief quarters. I just wanted to bring it up that it will be presented to you in the future when we do come with the final recommendation. There will be a cost A and a cost B, essentially. Here is the overall cost of the project, including the battalion chief's quarters and the project not including the battalion chief's quarter. So, it's more of an update to let you know that that is forthcoming. For informational purposes right now. So, with that that concludes my update and I would be happy to stand for any questions. Bernt: Madam Mayor? Meridian City Council Meeting Agenda January 2, 2019 – Page 40 of 576 Meridian City Council Workshop December 11, 2018 Page 36 of 56 De Weerd: Thank you, Charlie. Yes, Mr. Bernt. Bernt: Madam Mayor, Charlie, thank you for your presentation. Just one quick question. I saw a lot of dates there, new dates, you know, groundbreaking and when -- when we are going to get information and when we will be making decisions on costs and so -- so forth. Are we still on track to opening this thing up in January, February of the following year? Butterfield: That is correct. That is the -- my understanding from the construction crew that they will have 12 months build time and that has been what I have reported in the past, yes. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Thank you for the update and -- and the -- it looks like cost savings, Charlie. As far as the battalion chief quarters, is there nowhere else that's more centralized that they -- that anything could be added on for them or are we just -- this is the only location and it is appropriate to have them at one end of the valley? Butterfield: Madam Mayor and Council Member Milam, I think the expense to try to add this onto someplace else, based on what -- the kind of expense we are looking at to add this on into the construction of this current one, I think as was pointed out it could be double to triple. Also, again, looking to the long term future as we do add additional stations on the projected growth of the city, we will likely move into two battalions, so we will -- once we have seven and eight fire stations it's generally a time that you end up with two battalions, so you could very well in the future have a south Meridian battalion and a north Meridian battalion with the interstate being the split. So, there is that potential in the future growth projections of my vision of where I see us going. De Weerd: Council, any other questions? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: No questions, just, Charlie, thank you so much. I know how diligently you have been working on this to get the cost down and it's greatly appreciated. So, thank you for all of your hard work on the update and all that you have been doing behind the scenes. Butterfield: Madam Mayor, Council Woman Little Roberts, thank you for that. Appreciate that. Meridian City Council Meeting Agenda January 2, 2019 – Page 41 of 576 Meridian City Council Workshop December 11, 2018 Page 37 of 56 De Weerd: Okay. Seeing no further questions, Council, if anything comes up, please, reach out to Charlie and he can get you whatever information you might need and follow up. Thank you, Charlie, for joining us. Butterfield: Thank you. C. Finance: American Institute of Architects (AIA) Contract Process Evaluation De Weerd: Okay. Item 7-C is -- certainly I have it listed under Finance. Council, we have resources here in the city that are part of job descriptions in performing efficiency or performing -- performance reviews and Vince and Brad are here to share a report they have done in reviewing our process for the AIA contracts. Ted Baird has also participated and helped as a resource and he will be sharing comments tonight. We did ask for a review of the AIA contract process and they are here to report on what they have found that didn't work so well and what worked well and -- and how we can improve this process moving forward. Koontz: Good evening. I guess it's evening now. I thought it was going to be afternoon, but it's now into the evening, so -- Madam Mayor, Members of Council, we are going to be presenting to you an overview and a report on evaluations of our current process with contracts and capital projects for the city. Ted Baird, Brad Purser, Keith Watts and myself were the authors of this report and we are going to present the findings to you here shortly. Keith Watts was, unfortunately, not able to be here today, because he's had some family emergencies and some family issues. So, certainly our thoughts and prayers are with him on that, so -- but Ted's going to pick up the slack on -- on some of the things that -- that he was going to -- that he was going to tell Council about, so -- so, when the city wants to do a capital project or a building of some kind we contract with design professionals and construction managers to execute the project . Included in your report is information from Discovery Park, Fire Station 6, the Public Works Administration lab and operations building. We researched the AIA, which is the American Institute of Architects, contracts and evaluated their use. Additionally, we objectively reviewed our projects and processes in order to establish our findings ., Finally we researched other cities current processes in order to find opportunities and best practices on how to apply to our city's process improvements. Some of the key findings in the report. Not everything in this report is going to be shared with you tonight. I wanted to highlight some of those key things to you. There is 19 pages. I'm sorry about the link to that, but, you know, we wanted to -- I wanted to cover some of that 30,000 foot -- foot view of a very complex total process. We identified several things in this. One, there is five individual phases in a capital project that we identified as a group . AIA contracts are preferred and that's something that's in the report. What the departmental role should be. It is our view that the departmental role as it -- as it currently stands is a project manager. What -- what we found in doing research is the -- they -- they should really stand as more of an internal customer and from right now they have multiple hats. They are are both -- their current role as an internal customer and they are also the person that's providing input on the project. The project manager role. Who is it? Who should fill it? What does that look Meridian City Council Meeting Agenda January 2, 2019 – Page 42 of 576 Meridian City Council Workshop December 11, 2018 Page 38 of 56 like? We also talked about developing standard operating procedures with regards to this process and that's in the report as well. So, the five phases we identified. One is the pre- planning phase. This is the phase where we figure out what we need , what's included in the project, what kind of amenities we want, the site selection, where we want to put it, how much we estimate how much it's going to cost. The second phase is this design selection RFQ phase and that's where we select the design team and construction team. Phase three is to negotiate the contract. We looked at the AIA specific contracts. Phase four. The evaluation and price determination and I know we have kind of been talking about that with -- in Fire Station 6 tonight, so some of these terms -- some of this terminology might seem familiar. And, then, five, price approval of the GMP and because we were doing a process improvement project we learned some things from our PEAK investment that we made and we developed the process when we -- when we looked at this and we said what are all the steps in the process? We said we have got five steps in it, we took a -- we took a look at it we said here is what the process map looks like. A lot of post-it notes on this process map and you have probably -- you have probably seen this, because you went through the PEAK training. So, all of these -- all of these pink post-it notes -- and I apologize to you for so many post-it notes. So, you know, we will -- De Weerd: Yeah. What a waste. Koontz: Yeah. Sorry. It is a waste, isn't it? But there is 81 total steps in this five phase process that we found and each one of these post-it notes is its own action item. They would be an action taken by an internal staff member or somebody that we contract out with, whether they be -- you know, whether they be a contract -- or a construction professional, design professional, our legal team, the project managers, everyone that's involved in it and there is multiple -- multiple facets and phases of this process, but these are -- this is kind of a visual representation of why does it take so long? Why -- why is -- why does this process -- why is this process so complex? And so this is -- this is that visual representation of what we did as a group. So, many -- many of the steps that we have in here could be considered wastes. We -- we did find, in fact, that there were waste and wastes are typically identified is waiting for something, you know, we are having to go back to the beginning and redo something, like we are having to redo a design or we are having to go back and, you know, we estimate steps and we asked do these steps have value. Do they provide a good -- good value to the city and good value to the employees and a good value to external customers? This process allowed us to also identify the blue post-it notes on there are the decision points. Where did we have to say yes or no? Where did we have to ask for counseling? Or do we have to make a decision where we had to wait on somebody? So, that -- that kind of overviews that. Now, what I'm going to do is have Ted come up here and talk to some of the key findings in the -- in our report and, then, he's going to be followed up with Brad, he's going to talk about some of the financial findings and I will bring it home with some of the things that we discovered from -- from the other cities that we interviewed, so -- De Weerd: Welcome, Ted. We haven't seen you for a while. Meridian City Council Meeting Agenda January 2, 2019 – Page 43 of 576 Meridian City Council Workshop December 11, 2018 Page 39 of 56 Baird: It's good to see all of you, Madam Mayor, Members of the Council. I will be covering two slides tonight, focusing in on the contract negotiation process. We have identified that process as being something that could be sped up and the main problem the AIA contract has great acceptance in the build -- local building community. A lot of municipalities use it. The terms are meaningful, they are well known, but every party involved wants to make changes. The architect would like to make changes. The construction manager would like to make changes. The city likes to make changes. We are usually successful in making the types of changes that align the process with what's required for public bidding, our insurance requirements, the limitations on indemnifications that we can give. We like to fine tune the punch list items at the end of the project to make sure that we are not into a substantial completion situation when there is still outstanding items, the payment process included. So, those are the types of changes that the city likes to make to the three agreements, the three main agreements as the agreement between the city and the architect, the city and the construction manager and, then, something called the general conditions, which applies to both the architect's contract and the construction contract. So, there are only really three agreements at play here. So, what we are thinking -- the problem is is that we don't control that contract. We wait until the winning bidder decides to send us their -- their version of the contract and that comes to us with their requested changes and that starts a process of us analyzing what they have changed, responding to that. A lot of times just asking to go back to the -- to the initial language, because once you start messing with it that's when problems happen and, then, on top of that response to the contractor requested changes we have to ask for our changes. This process takes sometimes weeks. And, in fact, that was the primary reason for initiating this process improvement project. So, the second slide is what can we do about that and we have identified that if the city controls the contract process we can get things off to a great start by creating custom templates that include the types of things that I just went over that we usually ask for. We can also look at the contracts that we have recently negotiated and where we have ended up on changes that are requested by the architect and the construction manager, things that are reasonable and fair to all parties, that -- that type of thing. We think that we can cut down two to three weeks, 25 of those 81 steps. That's pretty significant. But this comes with a risk. It's a -- it's a little bit of a change. We don't want to be seen as forcing terms and conditions that are seen as unreasonable on potential bidders. We don't want to dilute the potential pool of folks that are responding, so before we would implement any type of custom template we would want to get buy in from the building community, the architect community, we can vet it with the contractors that we normally use. Like I say, go back to where we ended up in our past negotiations, so that nothing's going to be a surprise or onerous and, of course, we can consult with other folks in the legal community, other municipalities, the International Municipal Officers Association has some suggestions for changes, so we have got a wide variety of sources to pull from and implementing this we are going to get started right away, so that we will be ready when the next project comes along to go to bid. So, the bottom line with -- with my two things was to take control of the contract process, we can cut out that two to three weeks and 25 steps. So, I can either just stand for questions now or wait until the end, if you have a preference, Madam Mayor. Meridian City Council Meeting Agenda January 2, 2019 – Page 44 of 576 Meridian City Council Workshop December 11, 2018 Page 40 of 56 De Weerd: Probably wait to the end, unless a council member has something pressing right now. Okay. Baird: Okay. Purser: I get to talk about estimation accuracy. The current process we have in place now -- you saw the process map at 81 steps that we had all on post-it notes. The current way things work is the department project manager touches I think 17 of those steps. One thing Vincent alluded to earlier on was , you know, in addition to, you know, the role as a project manager they are also doing their current duties that they typically have. So, they have their current job and, then, project manager on top of that. They manage the process. One thing we are saying is we need to move towards a -- what did they call it, a facilities project manager who would take the lead and the department project manager would, then, have a stakeholder, someone who has a seat at the table, but, you know, would work with the facilities project manager to work with, you know, the building community to make sure that we have what we need, that we are accurate. A critical part of this is that needs to happen is that, you know, during the -- the pre-planning phase of this -- so, once we have the department project manager working with the facilities manager, you know, as -- as an internal customer, we also need to work on, you know, setting in order some -- some specific timelines, project charters, that way we have some structure to how we approach capital projects. So, not only, you know, figuring out and determining who should be on the bus and who should be driving the bus and kind of the internal dynamics. That way it's kind of what we are addressing in this report, but also, you know, having some -- some structure behind timelines and -- and that. And, then, some other factors that, obviously, impact the accuracy of, you know, the capital projects are, you know, the availability of the subcontractors, you know, we are a very busy -- we have a very busy community; right? We just heard, you know, scenario village, you know, some -- they were busy, so we had some issues, you know, there. We would start from that. And the time of the year that we get the bid all factor into, you know, how -- how accurate we are on this. Another -- and, for example, finding -- and this kind of goes into, you know, accuracy. You take Discovery Park, you know, that -- that park has been in play for over five years. It started I think as a well in 2014. You know, we had just had a maintenance building enhancement on the 19th, so spanning five years. Some things have changed in that time, which, obviously, would affect, you know -- you know, as, you know, adding a dog park or taking it off or, you know, what amenities we are including in that affects the accuracy there. An example of a project where everything kind of seemed to line up right was the wastewater administration, the lab expansion and the operations remodel. In that case, you know, we had a very -- a very strong project manager. We had a really strong construction manager that was involved in the process . You know, there were three projects here they -- they took about a year each and things came in under -- under budget. I have your 9.6 million versus the 9.9 million budget. So, there was some savings there. You know, having a strong team contributes to that. Both Discovery Park and wastewater administration were under the CMA agreement, which means, like Ted alluded to, we own the relationship with all the different subcontractors, as opposed to just one. So, you know, are all part of that process efficiency. We get this by working with, you know, one person, as opposed to 20. It cuts the workload down Meridian City Council Meeting Agenda January 2, 2019 – Page 45 of 576 Meridian City Council Workshop December 11, 2018 Page 41 of 56 significantly. That's -- that's also in the report. And overall just to kind of recap, having the department manager work with a facilities manager as an internal customer is -- are kind of a primary suggestion that we make sure we have the right people on the bus . I think that's the end of this slide. Vincent, I think you're -- you're up next. De Weerd: Hey, Brad, as part of your recommendations is training the project managers to a preferred process and -- and how it works best? Purser: Well, I mean you can. So, there is -- there is, obviously, options that we could take. If you have a department project manager we can invest in them , you know, get them certified or trained as project managers, so they get, you know, that additional experience which would help. You know, you could also -- you know, if we had people in the business -- in the building, you know, currently that have that expertise, you know, we can have them lead that process. You know, there are recommended ways to go with the facilities project managers and seem to have that expertise in place and -- but they would still have a seat at the table, they would drive. These are the things that we are looking forward to have. But, you know, I guess the bottom line is relying on the people that have -- you know, that work with complex projects as their -- as their, you know, their regular job, as opposed to in addition to what they are -- what they are doing, if that makes sense. De Weerd: It does. Purser: You can invest in them, you know, it's -- which direction you want to go, you know, and I don't think it would be wrong to invest in, you know, the project managers and giving them that expertise. So, you have to look at things like how much -- how many of these projects do we do a year and is it worth that investment of training a whole bunch of different department project managers, you know, to do a project, too. So, you know, we need to weigh the options and which direction we need to go. Does that make sense? De Weerd: Yes. Thank you. Purser: Okay. Thank you. Any other questions? Koontz: So -- and, Madam Mayor, the -- I think the question you got -- you asked will probably be answered here in a minute from some of the research that I did from some of the other cities. There is a variety of alternatives that we could approach with that as well, so -- so bringing it home here. So, the cities that we engaged in doing research on best practices and what we -- what we might find with what they are doing or what challenges they are having, we consulted with Boise, with Hillsboro, Oregon; Bend, Oregon and Salt Lake City, Utah. So, we tried to get a broad set of other cities that we could gain -- gain insight from and get information from. One of the things I'm going to highlight first, though, is about the only apples-to-apples comparison that I could find between one project to the next happens to be part of one of our recommendations , but we compared the Boise fire station process with our process with our last fire station and Fire Station 6. They own the rights to the AIA agreement. They control what, you know, Ted was alluding to where they control the process . It took 122 days to get from RFQ Meridian City Council Meeting Agenda January 2, 2019 – Page 46 of 576 Meridian City Council Workshop December 11, 2018 Page 42 of 56 issuance to council execution or council approval, but it was 22 days faster than what our process was in that respect. So, that was one -- that was one that we highlighted as an example. If we are going to make this process improvement we actually have an example from another city with how it's going to work. So, one thing we discovered -- although we -- we made some -- didn't have a lot direct comparisons, all the cities we talked to acknowledge that there are problems in the pre-planning process that result in loss of time and estimation inaccuracies and, you know, I think we have -- we have seen that with some of the projects that have been out there that we have been off in some of our estimates and all of them acknowledge that, you know, they are currently working on -- we are all in the same boat. I guess the moral of the story is all the cities we interviewed are in the same boat. They all acknowledge that in the pre-planning process where we are trying to figure out what we need for a capital project or what we need for a fire station or an admin building, there is not a really -- they don't have a really established process for that. So, that's one of the recommendations that we are making is to establish a project charter and better pre-planning steps and I will go into some of the things that we found about that here in a second . All cities that we interviewed also utilized the departmental as a point of contact as an internal customer, as a stakeholder, and not necessarily as a project manager. There are a few exceptions, but as -- as -- as Brad alluded to, they have invested in project management training for their staff. We are not necessarily making that recommendation as part of our -- as part of a report. It is in there as an alternative, but that isn't the preferred recommendation, because that will require significant time and for the amount of return on investment we are going to get, we don't do these capital projects that often, so, you know, who are we going to say is going to get that project management training. So, what we looked at with some of the job descriptions out there -- so, the facilities project managers that we have on staff right now looks like , according to the job description, they should have some of the necessary skills to be the project manager on future projects and so that -- that was -- that was one of the recommendations we made at this point. Some cities also utilize a third-party estimated in the pre-planning phases to better set costs and this can be further evaluated if -- if Council desires or if the Mayor desires. If expertise is not found inside the organization, most of the cities said they will contract out project management services if -- if they have to, because they -- you know, if they don't have the -- if they don't have the skills on staff, why -- why try -- why try that and, you know, increase the inefficiencies of the process. So, that I think is what I had. Oh. And, then, we have got this -- back to the process map. If we -- if we do some of the things that we are recommending in our report, the bottom -- the bottom process map represents a much cleaner and -- and less convoluted process. It represents the steps we saved and, you know, that -- that process itself takes 63 steps. It's not the 25 that we found because we actually added in post-it notes, so -- so, there is a few more steps that we added in the pre-planning phases, but that's to ensure that our project gets off the ground effectively from the beginnings, so -- so, what we have in process right now and some of our future actions. So, what we have in process right now we developed -- we are in the process of developing SOPs based on our process map phases that we identified. We have the project manager roles and departmental point of contact roles that we can execute if -- if so desired and, future actions, we would like to pilot and trial AIA contract ownership. We would like to gain feedback and input from the design construction legal community with some of the proposed changes and, then, we Meridian City Council Meeting Agenda January 2, 2019 – Page 47 of 576 Meridian City Council Workshop December 11, 2018 Page 43 of 56 would also like to create standards with those standard operating procedures, so -- so, then, we can audit them and say did we achieve what we said we like to in this standard operating process. So, we can see if the process of being followed effectively and efficiently. Any questions? De Weerd: Council, any questions? Well, Vince, I would say -- I would add one more bullet point at the end is as you implement these changes that after each project you have a debrief and assess what went well and what could have been improved -- Koontz: Absolutely. De Weerd: -- and see if those can be built into the process as outlined or if there are some additional steps you can remove because they are unnecessary. But that -- this way you're evaluating them as -- as you're doing them. Koontz: Absolutely. I think that's a great suggestion. De Weerd: Council, I know -- oh, Mrs. Little Roberts. Little Roberts: Madam Mayor. I just wanted to say I'm really excited to see the PEAK training in play. It was great to see it on, you know, before and after and even though you only came up with 18 fewer steps -- Koontz: Yeah. Little Roberts: -- time is money and 18 fewer is great. So, thank you very much. Koontz: Yeah. I'm sure that we had that in the Finance conference room for a couple months and I'm sure they were getting annoyed with it, so I'm glad we were able to get rid of it and pull it down. But it really does highlight the skill sets we learned and how we can apply it to process improvements throughout the city. It's important to visually process map. I can tell you that that process map changed quite a bit as we did -- because we involved other parties, we said, hey, you know, does this look right from what you did with your -- with your project or your process and we added post-it notes and we took post-it notes away, we modified post-it notes and we add a little -- little curves up at the top to say, okay, no, we missed that and so that at 81 steps initially I think was like 60 and, then, we went back and we said, no, no, we missed a -- we missed a spot here and so that -- that final process map is -- is a pretty good representation of what was, but it took time to develop it and it took time to figure out we have got all these components and pieces and, then, we evaluated the wastes and those are the low hanging fruit, the things that we have already -- the things that are in this report are those low hanging fruit. So, the things that we can execute with minimal effort, minimal impact, but there are things that we could probably do in this process and it's in the report as well that -- that we can take further and we can further evaluate some of those other five phases and steps that we identified in the process, so -- Meridian City Council Meeting Agenda January 2, 2019 – Page 48 of 576 Meridian City Council Workshop December 11, 2018 Page 44 of 56 De Weerd: And you did mention that part of your -- your review was bringing in an architect that has gone through the process or a CM and -- and they -- they shared their perspective as well. Koontz: That's -- that's something we are going to do going forward. De Weerd: Okay. Koontz: That was something that when Keith gets back that -- and it's assuming we were okay with what we found out, that we would like to engage that community, so we can get input on what we are suggesting as changes and also get that -- that customer feedback going forward. De Weerd: One more I guess partner group that you could ask is a builder or developer who uses these processes themselves because they -- they, too, have to use the AIA -- AIA contract for both design and construction and have them look at your process map and see if there is anything they see in there that is unnecessary or -- or even discuss what their process is. Koontz: Absolutely. Madam Mayor, we -- we wanted to make sure that we had our internal steps in a row first and have those clarified and , you know, in order before we wanted to get out to the external community to say do we have all these identified and, yeah, there may be some additional steps that they bring in or say, you know, this -- this is right on or this is something to get feedback with , so -- so, I appreciate that -- that comment and so -- De Weerd: Okay. Council, anything further? Koontz: Thank you. De Weerd: Thank you. I appreciate the thought, the efforts that has been going into this and it kind of shows you as we look at different processes and how we can improve it, are we following our own processes and those kind of things, that there is a lengthy review of that, but this is -- this is kind of -- I hope, Council, what you can appreciate in seeing that process evaluation and the various steps that goes through , looking at how we can improve those various steps. So, thanks to each of you. I know you're evaluating your own work and sometimes that's probably uncomfortable, but I think the report showed truly a self reflection on, yeah, maybe this is not the best way to do it, that we can -- we can see improvement. So, that's -- that's awesome. Yeah. Thank you. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just a comment maybe to -- to chew on for later discussion is as you have gone through this inaugural attempted at collaborating towards efficiencies and internal Meridian City Council Meeting Agenda January 2, 2019 – Page 49 of 576 Meridian City Council Workshop December 11, 2018 Page 45 of 56 analysis, there is probably some -- some debrief amongst all of you to talk about what types of analysis this group could do going forward . Having gone through it are there different types of city functions, financial or otherwise, that you think, you know what, we probably, you know, putting their heads together, we could look at these types of activities and perhaps that might provide additional value to the city going forward if this process is going to continue, which it sounds like it certainly will if it has positive feedback like this did and it lets us get better at what we do , I would be curious to know how can we use this tool, meaning your expertise, collectively in the future in other areas and something -- De Weerd: Yeah. And I think that that is what the PEAK training has been and they are -- they are pulling together a core team that will do that, but as well I think this effort seeks comment from Council in saying, yeah, this process I really question and if you want an in-depth evaluation of it that we have those conversations, so it can be added to a list, it can be prioritized using your feedback and we can see how we can move forward with that. Borton: Madam Mayor, in follow up to that if that process is done in a way that not -- we are not waiting for some internal process to fail or some problem to occur, we, then, see that and, then, we will try to analyze how to do it better necessarily. We might also have the chance just to regularly and routinely view different activities within our city that maybe it's as efficient as it could be and maybe it's fine, maybe it's not, but just on an objective rotation, so to speak. I don't know what that would ever look like, but I think that's where this expertise could be really valuable. De Weerd: Vince, you have to comment on the record, please. Or Dean might have your head. We will have to talk about process improvement there. Koontz: Well, Councilman Borton, Members of the Council, I can tell you that, you know, the city of Boise also looked at some of the, you know, audit procedures that they do and -- and -- and that's why establishing some of the standard operating procedures -- it's hard to audit something if you don't have something in place to follow. Can't say, hey, did we do this right? No, we didn't -- we don't know if we did it right, because we don't have a standard process in place, so -- so, absolutely, I think -- I think that -- that's an outcome that we can -- we can speak to once some of these -- there is plenty of established processes that we could audit and that's what, you know, the city of Boise does with their, you know, audit role. But I think there is plenty of -- there is plenty of those opportunities available for us to take a look at and to evaluate down the road and there could be -- you know, it could be those things as a group or as a collection, as we learn these process improvement techniques and we do continuous im provement, to say could we make this process better or to your point is this process already good and are we executing it effectively every single time. So, yeah, absolutely. We are all for it. Borton: Great. Meridian City Council Meeting Agenda January 2, 2019 – Page 50 of 576 Meridian City Council Workshop December 11, 2018 Page 46 of 56 De Weerd: I know, Vince, you have been talking to those that -- that have been kind of training as the PEAK trainers as you have identified some of those processes you're looking to evaluate as you're listing those, but it would be helpful I think to bring those to Council and -- and so they have some opportunity for input. Koontz: Absolutely. We can do that. De Weerd: Okay. Anything further? Thank you so much. Koontz: All right. Thank you. D. Discussion on Code Timeline Requirement for Projects/Hearings De Weerd: Thank you. Okay. And Item 7-D. I'm going to turn this over to Mr. Borton. Borton: Thank you, Madam Mayor. We are -- we will be real quick. This is just a few minutes planting a seed for maybe future discussion and if you saw on the agenda manager there was a brief description that kind of told you exactly what we are talking about. There are on occasion multiple public hearings that all get stacked up and we have no flexibility in some circumstances to spread them out . The code provision that's cited in the agenda is the one that we have had for a long time, which requires basically 45 days max from P&Z to us and using next Tuesday as an example where there is six public hearings, we are structurally set to invite poor decision-making process and the clerk has no flexibility to spread those out. So, Tuesday will be -- for the 18th will probably end on the 19th and so one of the options which we can consider, if you want to be open to it, is just a simple amendment of that code provision and expand 45 days to something like 60 or 75, which could allow chopping it up. So -- and it benefits I think -- the reason it's worth the discussion -- I think it benefits everybody, including the development community and the public. Nobody wants to be here, win or lose, 12:30 in the morning. So, it seems like a week or two expansion affords the flexibility for better decision making, happier public, happier everybody. So, I need to get a thumbs up and we will prepare a draft, which is relatively easy, just changing a date and we can bring it back at one of the January meetings, so -- Bernt: Mr. President? Borton: Mr. Bernt. Bernt: Also a comment. I don't believe we are trying to prolong this process, so if there are applications that need to be expedited we are not saying they have to wait 45 days -- you know, is there -- is there -- is there a way that we can make it go from 30, no longer than 75, just so that we can accommodate those who might need quicker attention? Borton: Mr. Bernt, I don't think there is anything -- there is no rule which precludes us from going quick. Meridian City Council Meeting Agenda January 2, 2019 – Page 51 of 576 Meridian City Council Workshop December 11, 2018 Page 47 of 56 Bernt: Okay. Borton: I think it's a matter of staff ability to get the work done early and completely and there is so much if it -- Coles: Madam Mayor? If I may interject, there is -- Council Member Bernt, the only thing that prevents us from going faster, if you will, is the -- the noticing requirements and timelines. We can only go as fast as those will allow us to go. De Weerd: I think maybe some of the extra point to that is next week is a great example of that and someone saying this -- is that fair -- not just to staff or to you all, it's to the public that comes and has to wait until their thing and it's maybe 10:00 o'clock before their item comes up on the agenda and how many of our citizens have we lost by then. So, that's -- that's part of it as well. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Madam Mayor, Members of the Council, I wanted to add one thing. This is a UDC code amendment, so it has to go through Planning and Zoning first. So, we can begin the process, but with the Planning Department, it has to go through them, so it will be a little bit before it gets back to you. Hood: Madam Mayor, if I could -- De Weerd: Yes. Hood: -- piggyback on that comment a little bit. So, Bill Parsons is actually putting -- I won't say finishing touches. He's probably got a little bit more work than that, but we are about ready to share the next round of UDC changes with the UDC work group. So, they have met a couple of times and, then, we are going to electronically kind of share the next version. This isn't on their radar. It isn't something we -- but I don't know how much of a -- how much they are going to care, especially if we are going to explain it that way, holidays and those types of things -- we have a workshop and a holiday and perfect storm type of thing. So, we are not trying to delay anybody, anyways, my point is we have got folks that -- that are in the development community on that work group that we can vet this through and add this to that and not have to do a specific hearing notice for just this change, it can go as part of a larger group -- or not. Just letting you know there is that opportunity to piggyback this with that process or we can process it independently. It's going to be about on the same timeline, though. Just wanted some direction there, if you want us to add that to this we can -- we can do that or -- or, again, process it separately. De Weerd: Thank you, Caleb. Okay. Anything else on this? Mr. Borton? Meridian City Council Meeting Agenda January 2, 2019 – Page 52 of 576 Meridian City Council Workshop December 11, 2018 Page 48 of 56 Borton: Madam Mayor, if there is no preference, if it doesn't cause additional delay to piggyback on the existing process, might as well vet it all as one, but -- De Weerd: Okay. Thank you. Borton: Thank you. E. Council: Commission and Board Updates De Weerd: Okay. 7-E it's Council discussion. Shall we start Mrs. Little Roberts. Little Roberts: Madam Mayor, I wish I had some good news, but Air Quality Board is still struggling. The software has not progressed any since -- since the last two times I believe I have reported and there is a -- in order to go ahead and have a meeting in December they have moved it to next Monday at 9:30 a.m. So, hopefully, something will come out of that meeting. De Weerd: Mr. Borton. Borton: Madam Mayor, I'm still of the same report. I'm the alternate too many of your spot, which you -- you attend, so Allumbaugh House, COMPASS, Emergency Management, BMS, JPA are updates better in your court than from me, so -- De Weerd: Okay. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Historic Preservation Commission is still there. Josh wasn't at the meeting , so it was less exciting than they can be. Nothing really to report. De Weerd: Okay. You heard from Kendall with MADC and -- and so she gave you a brief overview of the legislative outreach and -- and the documentary that they had done. I guess just -- the Chamber will be holding a legislative preview coffee on the 19th here at City Hall. COMPASS will meet jointly next week with VRT and they will consider the Communities In Motion and so I will have a greater update in January on that. MDC meets tomorrow and we will get an audit update. It looks like a clean audit and they are trying to continue to get some movement from Union Pacific on the lease that they are working to secure on the parking lot across the street. Harvest Transit had 626 rides in October. We will get an update from VRT next week. AIC legislative committee meeting went on last Friday and they discussed some of the legislative positions that they are looking at and considering and -- and taking feedback from the cities. They will have another meeting in January to -- to confirm those. Treasure Valley Partnership met at the Idaho College of Osteopathic Medicine yesterday -- or Monday -- yesterday and was able to meet with the board -- their board of directors and get a tour and an update on some Meridian City Council Meeting Agenda January 2, 2019 – Page 53 of 576 Meridian City Council Workshop December 11, 2018 Page 49 of 56 of their activities and as well had an update from West Ada School District on some legislation that they are considering and talking with our area legislators about and seeing if it's viable to bring it to the legislature. Not this year, but next year. MYAC had their holiday party last night in Conference Room A and B and that was -- that was very wild and very active, lots of energy, and they will be focusing on their participatory budgeting proposals as they reported last week and their presenta tions that you all have been invited to -- to come and view and also talking to our legislators about their -- their proposal on lowering the voting age to 17. The ACCEM -- our Ada County Emergency Management regional group met yesterday and approve d grant requests for our law enforcement and fire in getting medical response kits and body armor for the rescue task force. The only request they didn't approve was that from the city of Star or from the Star Fire Department, because they are not a member. Milam: Madam Mayor? De Weerd: Oh, and -- yes, Mrs. Milam. Milam: Oh, sorry. I just had a question -- De Weerd: Uh-huh. Milam: -- with MYAC, the legislation for the voting, is it -- so, they can vote in the primaries if they are 17, if they are going to be 18 by -- De Weerd: The general -- Milam: The general election. De Weerd: Uh-huh. Milam: So, it goes by a specific date, not just as they are going to be 18 that year or within a year, but they have to be 18 before the November elections; right? De Weerd: Yes. They haven't completely written it. Once they do I will bring it to you and -- Milam: The word is going to be probably the hardest. De Weerd: Exactly. As they pointed out last week, other states have passed similar legislation and they are trying to -- to incorporate what some of the other states have done and some of the pros and cons to that and they were hoping to have that -- Milam: And there is -- the date changes every year, which is probably -- De Weerd: Yeah. I don't know. I haven't seen it, so -- that's just what they are passionate about. And just, lastly, before I turn this over to Mr. Bernt, we do have a date set for the Meridian City Council Meeting Agenda January 2, 2019 – Page 54 of 576 Meridian City Council Workshop December 11, 2018 Page 50 of 56 joint meetings with West Ada School District, just to remind you it's January 30, which is a Wednesday and February 21 with Ada County Highway District, which is a Thursday. Mr. Bernt. Oh. And we will be -- if there is any agenda items specifically you would like to see if you can submit that to C.Jay and, then, we will -- we will get a draft agenda out to each of you. Caleb has already weighed in. We do have a couple of items already on the joint meeting for the school district, including an update on the school safety activities. Mr. Bernt. Bernt: Thank you, Madam Mayor. It's really refreshing to know that you really don't have very much on your plate. De Weerd: Thank you. Bernt: I don't have that much to add. I was -- you covered COMPASS and so the only other thing that I am involved with, other than liaison responsibilities, is the golf course committee and Mrs. Little Roberts and I attended that meeting a week or two ago and things look fairly -- not -- not a lot of new updates to talk about. I mean I think things are coming along. He has a lot of plans and, you know, I think he's done a fairly good job out there. So, I think that he might come before us fairly soon and he's -- I don't remember exactly what the date was -- Anne, wasn't it like beginning of the year or -- I don't remember. But I know that he will be maybe coming before us before -- maybe first quarter next year. Little Roberts: Madam Mayor. Erik plans on coming forward with his capital improvement plan. He did pay his bill on time -- Bernt: Right. Little Roberts: -- this year because he didn't present a plan -- Bernt: Right. Little Roberts: -- and get it pre-approved and then -- and, then, accomplish it, but he doesn't plan on doing it for 2019. Bernt: Same thing. Golf tees. Tee boxes and stuff. Little Roberts: Tee boxes. Bernt: Correct. That's it. I stand for questions. Borton: Comp plan committee. Bernt: Yes. Tomorrow night. I forgot about that. Thank you for that reminder. I am buying pizza for the comp plan steering committee. I will be there and they will know that I'm present and it will -- I will try to change the perception that we don't listen and that we Meridian City Council Meeting Agenda January 2, 2019 – Page 55 of 576 Meridian City Council Workshop December 11, 2018 Page 51 of 56 truly do care and, hopefully, they will -- I spoke with Ms. LaFever this morning about it as well. I don't know if she a hundred percent believes -- you know, believes that I will be there tomorrow night, but I assured -- and she did order pepperoni and so we will see -- we will see how it goes. De Weerd: Well, we will see how well you listened and whether they have pepperoni pizza or not. Bernt: I think pizza is going to help. Don't you think? De Weerd: Feed them and they will come. Bernt: I think so. De Weerd: There you go. Okay. Mrs. Milam. Milam: So, you all have these in your station. New activity guide that just went out today -- or within the last couple of days. The winter-spring and, then, this is the annual Parks and Rec annual report. There is a lot of very proud information in there and this is hot off the press today. Read those and I have a huge update on the successes of Christmas in Meridian. Santa's Mailbox went up on November 21st. We have already received more than 800 letters. Last year our volunteers responded to 1,100 letters. We expect to surpass that number this year. The mailbox comes down six days from now. The Winter Lights Parade and Christmas Tree Lighting were a huge success. Our 42 foot blue spruce is covered with 57,000 LED lights. That's more than three miles of light strands. This year's parade had just over 50 entries and a second stunt Santa to keep the program moving along. The Meridian Twilight Christmas Market operated at full capacity. It was coordinated by staff of -- I accidently called -- the girl -- these gals who have managed our market here at City Hall. The Children's Wonderland Festival took place at Meridian Boys and Girls Club last Saturday. Attendees donated nearly 800 pounds -- 800 pounds of food and 300 dollars in cash for the Meridian Food Bank. Channel 6 television covered the event, which was extremely well attended. Sunday was the final night for people to vote for their favorite entry in the downtown Meridian Christmas decorating contest. The winners will be announced this week. Probably at Council Member Borton -- but, you know, I'm just making that up. That's not official news. I have no idea. The Parks and Rec Department, once again, raised money for charity through its holiday classic volleyball tournament. Staff used tournament proceeds that were 2,600 dollars worth of Christmas gifts for 68 low income preschoolers who participate in Meridian's Head Start program and the Salvation Army Angel Tree, which is out in the front lobby, has generated dozens of toy donations, including a bicycle, which Steve Siddoway will personally deliver to the agency later this week. So, they read, they put new tags on three times, and they have all been taken. There are still some available and, then, they go to the Salvation Army and they put together a little store for families to come and shop . And I think that's it. So, if anybody wants to get anything now is your chance. Buy some gifts. Grab a tag. Or five. Meridian City Council Meeting Agenda January 2, 2019 – Page 56 of 576 Meridian City Council Workshop December 11, 2018 Page 52 of 56 De Weerd: Thank you. Great update. Milam: Shelly helped with that. Give Shelly credit. De Weerd: And did you say three miles of -- Milam: Three miles of strands. De Weerd: And 67,000 lights? Milam: Sixty-seven thousand LED lights. Yeah. And I would like to publicly give kudos to Renee for getting that band on our float, because I think it was -- it was the best time I have had since I have been elected and in any parade and -- De Weerd: Although I'm already challenging the Council next year to have elf outfits. Milam: They don't want us playing. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Hard pass. Hard pass. De Weerd: Well, you're not on there anyway. You have already passed to begin with. Oh, gosh. Where is your spirit. Milam: Oh, Madam Mayor? De Weerd: Yes. Milam: I don't know if this number is exactly accurate, but it's -- yes, I think Friday or yesterday -- I don't know what the date is -- I think yesterday was the close for registration for winter sports for our teams and it was like yesterday alone, which is the last day, it brought in like 34,000 dollars of registration. Something like that. De Weerd: Wow. Milam: Yeah. A lot of stuff going on. De Weerd: Yeah. I think there is -- every department has a lot going on and every department has participated in that -- that spirit of giving and we -- we thank our employees, they have really shown that -- that community giving back and it's -- it's been fun to -- to see and I will -- I'm -- you will be getting a column about that here soon. On our last note in -- in this update, I did want to let all of you know that Mayor Corrie died yesterday and we -- we are working with the family. We are rescheduling the dedication Meridian City Council Meeting Agenda January 2, 2019 – Page 57 of 576 Meridian City Council Workshop December 11, 2018 Page 53 of 56 of Conference Room A and B and naming it in his honor to coincide with his memorial service and so the family will get back to me on when that might be. So, when we find out we will certainly let you know and if you would, please, keep his family in your prayers. Jeri told me earlier today that on Saturday they would have been celebrating their 61st wedding anniversary and so they have -- they have had a long life together and certainly Mayor Corrie had served -- he loves this community without a doubt. So, I will get you information as we get it. I do have a picture of what the plaque will look like and I will pass that around and -- and if you have any comments, please, follow up with me, so -- Item 8: Ordinances [Action Items] A. Ordinance No. 18-1798: An Ordinance (H-2018-0088 – Westbridge Subdivision) For Annexation Of A Parcel Of Land Located In The SW ¼ Of The NE ¼ Of Section 28, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho, As Described In Attachment “A” And Annexing Certain Lands And Territory, Situated In Ada County, Idaho, And Adjacent And Contiguous To The Corporate Limits Of The City Of Meridian As Requested By The City Of Meridian; Establishing And Determining The Land Use Zoning Classification Of 12.84 Acres Of Land From RUT To R-4 Medium Low Density Residential Zoning District In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. De Weerd: Okay. If there isn't anything further. Item 8-A is Ordinance 18-1798 and I will ask our city clerk to, please, read this by title. Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 18-1798, an Ordinance file H-2018-0088, Westbridge Subdivision, for annexation of a parcel of land located in the SW ¼ of the NE ¼ of Section 28, Township 4 North, Range 1 West, Boise meridian, Ada county, Idaho, as described in Attachment “A” and annexing certain lands and territory, situated in Ada county, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian as requested by the City of Meridian; establishing and determining the land use zoning classification of 12.84 acres of land from RUT to R-4, medium low density residential zoning district, in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date. De Weerd: Thank you, Mr. Clerk. Council, do you have a motion? Meridian City Council Meeting Agenda January 2, 2019 – Page 58 of 576 Meridian City Council Workshop December 11, 2018 Page 54 of 56 Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Ordinance No. 18-1798, with suspension of rules. Palmer: Second. De Weerd: I have a motion and a second to approve Item 8-A. Mr. Clerk, will you, please, call roll. Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. B. Ordinance No. 18-1799: An Ordinance (H-2018-0018 – Cherry Blossom Subdivision) For The Re-Zone Of A Parcel Land Being All Of Lots 6 And 7 Of Block 2, J .L . Towne Subdivision As Filed In Book 15 Of Plats At Pages 982 And 983, Records Of Ada County, Idaho And A Portion Of The Northeast ¼ Of Section 12, Township 3 North, Range 1 West, Boise Meridian, City Of Meridian, Ada County Idaho; Establishing And Determining The Land Use Zoning Classification From R-4 (Medium Low Density Residential) Zoning District To R-8 (Medium High Density Residential) Zoning District In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. De Weerd: Item 8-B is Ordinance 18-1799. Mr. Clerk, will you, please, read this by title. Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 18-1799, an Ordinance file H-2018-0018, Cherry Blossom Subdivision, for the re-zone of a parcel of land being all lot -- all of Lots 6 and 7 of Block 2, JL Towne Subdivision as filed in Book 15 of Plats at pages 982 and 983, records of Ada county, Idaho, and a portion of the Northeast ¼ of Section 12, Township 3 North, Range 1 West, Boise meridian, City of Meridian, Ada county Idaho; establishing and determining the land use zoning classification from R-4, medium low density residential zoning district , to R-8, medium high density residential zoning district, in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Meridian City Council Meeting Agenda January 2, 2019 – Page 59 of 576 Meridian City Council Workshop December 11, 2018 Page 55 of 56 Commission, as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date. De Weerd: Council, you have heard this read by title. Do I have a motion? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Ordinance No. 18-1799 with suspension of rules. Palmer: Second. De Weerd: I have a motion and a second to approve Item 8-B. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 9: Future Meeting Topics De Weerd: Okay. Council, any items under Item 9? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Oh, I just thought I would send another quick reminder for everybody to change your passwords while they are sitting here at the computer or you get locked out. De Weerd: And to do ICRMP training if you haven't done that already done. Milam: Done. De Weerd: All right. Good job. Bernt: Seriously, you did, didn't you? De Weerd: Okay. If there is nothing further I would entertain a motion to adjourn. Milam: So moved. Meridian City Council Meeting Agenda January 2, 2019 – Page 60 of 576 Meridian City Council Workshop December 11, 2018 Page 56 of 56 Palmer: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 6:14 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) i /2- MM 2MA Y DE WEERD DATE APPROVED C ATTESYT7 !� C/ JAY COLD -S, CITY CLERK PZEj) AUG QO�UST' O� �yow 2 city of I!D�11 ICA NN 0 IDAHO \yam SEAL City Council Meeting December 11, 2018 City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 4 A Project File Number: Item Title: Approve Minutes of December 4, 2018 City Council Special Meeting Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 4.A . Presenter: Estimated Time f or P resentation: Title of I tem - Approve M inutes of December 4, 2018 C ity C ouncil S pecial M eeting AT TAC HM E NT S: Description Type Upload D ate Minutes Minutes 12/7/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 4 of 270 Meridian City Council Special Meeting December 4, 2018 The Meridian City Council special meeting was called to order at 5:02 pm on Tuesday, December 4, 2018 by Mayor, Tammy de Weerd. Members Present: Anne Little Roberts, Joe Borton, Ty Palmer, Treg Bernt, Genesis Milam, Luke Cavener and Mayor de Weerd Staff Present: C.Jay Coles and Bill Nary. Item 1. Roll-call Attendance: X Anne Little Roberts X Joe Borton X Ty Palmer X Treg Bernt __X__ Genesis Milam __X__ Luke Cavener X Mayor Tammy de Weerd Item 2. Adoption of the Agenda: Adopted as Amended Borton: I move we Adopt the Agenda Milam: Second De Weerd: It has been moved and second to Adopt the Agenda as published. All those in favor. ALL AYES MOTION CARRIED Item 3. Executive Session Executive Session per Idaho Code 74-206(1)(b): To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent. Borton: I move we go into Executive Session as per Idaho State Code 74-206(1)(b). Cavener: Second. De Weerd: It has been moved and seconded to go into Executive Session. All those in favor ALL AYES MOTION CARRIED. Meridian City Council Meeting Agenda December 11, 2018 – Page 5 of 270 Into Executive Session at 5:02 pm Out of Executive Session at 6:03 pm Milam: I move we adjourn the Executive Session. Borton: Second. De Weerd: It has been moved and seconded to come out of Executive Session. All those in favor ALL AYES MOTION CARRIED. Milam: Move to adjourn. Borton: Second. De Weerd: A motion and a second to adjourn. All in favor ALL AYES MOTION CARRIED. MEETING ADJOURNED AT 6:03 pm (AUDIO ON FILE OF THESE PROCEEDINGS) APPROVED: MR,1111,11,11,7", 0'-' - -, M Tammy Fo—lVeird, Mayor ATTEST: / C.JAY C LES, CI CLERK l2i////3 City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 4 B Project File Number: Item Title: Village at Meridian Apartments Water Main Easement Meeting Notes: c✓ I TEM SHEET C ouncil Agenda I tem - 4.B . Presenter: Estimated Time f or P resentation: Title of I tem - T he Village at M eridian Apartments Water M ain Easement AT TAC HM E NT S: Description Type Upload D ate E asement A greements / C ontracts 12/4/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 7 of 270 Project Name (Subdivision): The Village at Meridian Apartments Water Main Easement Number: - Identify this Easement by sequential number if Project contains more than one Water Main casement. ( See Instructions for additional information). ADA COUNTY RECORDER Christopher D. Rich 2018-117004 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 12/12/2018 09:07 AM CITY OF MERIDIAN, IDAHO NO FEE THIS Easement Agreement, made this _ day ofote�w 20a between - ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); BVBC Cadence Village LLC, an Idaho limited liability company WHEREAS, the Grantor desires to provide a water main light -of -way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the patties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance, However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this casement that was placed there in violation of this casement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said casement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Version 03 26 18 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 1 , 2 0 1 8 – P a g e 9 o f 2 7 0 GRANTEE: CITY OF MERIDIAN STATE OF IDAHO, ) . ss. County of Ada ) PQORpiED A(/c,ZiS 00 i 2 �� 0 WFERJ-DIA R�Mt— � IDAHO \� SEAL S/ This record was acknowledged before me on 12 -1 1 -19 (date) by Tammy de Weerd and C.Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. CHARLEAAY COMMISSION X67390 Notary Signature NOTARY PUBLIC My Commission Expires: ' a$ " 0 ala STATE OF IDAHO MY COMMISSION EXPIRES 3JAM Water Main Easement Version 03 26 18 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 1 , 2 0 1 8 – P a g e 1 1 o f 2 7 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 1 , 2 0 1 8 – P a g e 1 2 o f 2 7 0 City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 4 C Project File Number: H-2018-0124 Item Title: Final Order Whiteacre Subdivision No. 6 (H-2018-0124) by Kent Brown, Located on the West side of N. Meridian Rd. between W. Ashton Dr. and W. Lava Falls Dr. Meeting Notes: u✓ APPROIED I TEM SHEET C ouncil Agenda I tem - 4.C. Presenter: Estimated Time f or P resentation: Title of I tem - F inal Order for Whiteacre S ubdivision No. 6 (H-2018-0124) by Kent B rown, L ocated on the West side of N. M eridian Rd. between W. Ashton Dr. and W. L ava F alls Dr. AT TAC HM E NT S: Description Type Upload D ate O rder Findings/Orders 12/5/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 13 of 270 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR WHITEACRE SUB 6 – FP (H-2018-0124) Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: NOVEMBER 27, 2018 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 34 SINGLE- FAMILY RESIDENTIAL BUILDING LOTS AND 8 COMMON LOTS ON 5.45 ACRES OF LAND IN THE R-8 ZONING DISTRICT FOR WHITEACRE SUBDIVISION NO. 6 BY: WHITEACRE DEVELOPMENT CORP. APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2018-0124 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on November 27, 2018 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING WHITEACRE SUBDIVISION NO. 6, SITUATED IN THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 36, TOWNSHIP 4 NORTH, RANGE 1 WEST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2018, BY GREGORY G. CARTER, PLS, SHEET 1 OF 3,” is conditionally approved Meridian City Council Meeting Agenda December 11, 2018 – Page 14 of 270 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR WHITEACRE SUB 6 – FP (H-2018-0124) Page 2 of 3 subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated November 27, 2018, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Kent Brown, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Meridian City Council Meeting Agenda December 11, 2018 – Page 15 of 270 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the i )eaam�Dp,r ,2018. 11-M By: z ED AUGUS Mayor, CiNuPMeridian Attest: City of E IDIZ IAN�- .J y Coles Z�, City Clerk so SEAL g day of Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 12- ` I I ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR WHITEACRE SUB 6 - FP (H-2018-0124) Page 3 of 3 City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 4 D Project File Number: H-2018-0088 Item Title: Development Agreement for Westbridge Subdivision Meeting Notes: (H-2018-0088) with Endurance Holdings LLC (Owner) and Viper Investments LLC (Owner) and Challenger Development Inc. (Developer) located at 5745 & 5865 N. Black Cat Rd., in the NE 1/4 of Section 28, Township 4N., Range 1W. (Parcel Numbers: S0428143150 & S0424141600) M" APPROVED I TEM SHEET C ouncil Agenda I tem - 4.D. Presenter: S onya Allen Estimated Time f or P resentation: 2-3 minutes Title of I tem - D evelopment Agreement for Westbridge Subdivision (H-2018-0088) with Endurance Holdings L L C (O wner) and Viper Investments L L C (Owner) and Challenger D evelopment Inc. (Developer) located at 5745 & 5865 N. Black Cat Rd., in the NE 1/4 of Section 28, Township 4N., Range 1W. (Parcel Numbers: S0428143150 & S 0424141600) D evelopment Agreement between the City of Meridian and Endurance Holdings L L C (Owner) and Viper I nvestments L L C (Owner) and Challenger D evelopment I nc. (Developer) f or Westbridge Subdivision (H-2018-0088) (P arcel Numbers: S 0428143150 & S0424141600) AT TAC HM E NT S: Description Type Upload D ate D A-Westbridge Subdivision A greements / C ontracts 12/4/2018 E xhibit A-Westbridge Sub-H-2018-0088 E xhibit 12/4/2018 E xhibit B -Westbridge S ub-H-2018-0088 E xhibit 12/4/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 17 of 270 ADA COUNTY RECORDER Christopher D. Rich 2018-117002 BOISE IDAHO Pgs=46 BONNIE OBERBILLIG 12/12/2018 09:06 AM CITY OF MERIDIAN, IDAHO NO FEE DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. Endurance Holdings LLC and Viper Investments LLC, Owner 3. Challenger Development hic-, Developers THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this day day of DeCeMV)gr, 2018, by and between City of Meridian, a municipal corporation of the State of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and Endurance Holdings LLC, whose address is 5865 N. Black Cat road, Meridian, Idaho 83642 and Viper Investments LLC, whose address is 5745 N. Black Cat Road, Meridian, ID 83642, hereinafter called "OWNERS" and Challenger Development Inc. whose address is 1977 E. Overland Road, Meridian, ID 83642 hereinafter called "DEVELOPER". 1.1 WHEREAS, Owners are the sole owners, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1,2 WHEREAS, Idaho Code § 67-6511A provides that cities may, by ordinance, require or permit as a condition of zoning that the Owners and/or Developer make a written commitment concerning the use or development of the subject Property; and 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section 11-513-3 of the Unified Development Code ("UDC"), which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.4 WHEREAS, Owners and/or Developer have submitted an application for the annexation and zoning of 12.71 acres of land to the R-4 (Medium Low Density Residential) Zoning District, under the Unified Development Code, which generally describes how the Property will be developed and what improvements will be made; and 1.5 WHEREAS, Owners and/or Developer made representations at the public hearings both before the Meridian Planning & Zoning Commission and before the Meridian City Council, as to how the Property will be developed and what improvements will be made; and DEVELOPMENT AGREEMENT —WESTBRIDGE SUBDIVISION (H-2018-0088) PAGE I OF 8 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 1 , 2 0 1 8 – P a g e 1 9 o f 2 7 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 1 , 2 0 1 8 – P a g e 2 0 o f 2 7 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 1 , 2 0 1 8 – P a g e 2 1 o f 2 7 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 1 , 2 0 1 8 – P a g e 2 2 o f 2 7 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 1 , 2 0 1 8 – P a g e 2 3 o f 2 7 0 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNERS: Endurance Holdings LLC By: 2 DEVELOPER: Challenger Devf CITY OF MERIDIAN By: %J—___ Mayor T de Weerd 177-._.. T-....4«..-4.. T T r ATTEST- C.ATTEST- CAay Coles, ty Clerk r' --E D gUGG �►�o -i►�1 EC Ify of IDIAN�. IDAHO m� SEAL / DEVELOPMENT AGREEMENT - WESTBRIDGE SUBDIVISION (H-2018-0088 PAGE 7 OF 8 STATE OF IDAHO ) ss: County of Ada, ) On this 3'( day of bcce—b� , 2018, before me, the undersigned, a Notary Public in and for said State, personally appeared (iorpu �^�n known or identified to me to be the M of Endurance Holdings LLC and the person who Signe above, and acknowledged to�{`��,ye�'IJ ecuted the same on Eelralf of said corporation. �1��`� R 0! //�i/� IN WITNESS WHEREOF, I hal*+R""r► tpaol.rrnd 6�1 affixed my official seal the day and year in this certificate first above written. •Q'�Y pU9�j•. �A (SEAL) r • W COMMISSION Notary Public for Idaho 0 EXPIRES G 6.2022 Residing at: NAA o, :••� •%� e My Commission Expn•es: -OS ate, STATE OF IDAHO ) ss: /nq or County of Ada, ) /'/;///� 110 IIIt1 Oil this J✓t0I day of NLe�.Y►.', 2018, before me, the undersigned, a Notary Public in and for said State, personally / appeared l p UnhGe4"'� known or identified to me to be the M e.1.bt.- of Viper Investments LLC and the person who signed above, and acknowledir 0101fothat he executed the same on behalf of said corporation. „`` i,r+KAI lfi y Y Y IN WITNESS WHEREOF �e Ke y and affixed rn official seal the da and year in this certificate first above written. f •,•�`�IN'Y P(/Q��, p�� ,q / (SEAL) ; W COMMISSION EXPIRES 6.6.202.2 � Notary Public for Idaho • Residing at: :••� O ; My Commission Expires: 135 �'d— STATE OF IDAHO ) �%j:;9 OP �0;�•,v�a� County of Ada, j ss: /�Vf//�/S+S,YO �Wh0�\e!!e\ On this 34 day of ,(�/� , 2018, before me, the undersigned, a Notary Public in and for said State, personally appeared l�,w known or identif to to be the P/'2Sict -c -� of Challenger Development Inc. and the person who signed ab d aclurowledg �dt �o>4� ���e uted the same on behalf of said corporation. \- F IN WITNESS WHEREOF, )`tve Ijei,tlp(e�jrSt�ian�yd affixed my official seal the day and year in this certificate . •���r'' first above written. ` �•�O C•� (SEAL) 0 #4 M`( COMMISSION ; F Notary Public for Idaho EXPIRES 6•"r202 � Residing at; e • My Commission Expir s:�=• C30.,••s .r•,r,�,o STATE OF IDAHO ) �1yr,'q• 0: `�& ss County of Ada ) On this day of t p GQ.t b&,-, 2018, before me, a Notary Public, personally appeared Tammy de Weerd and C.Jay Coles, know or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public for Idaho CHARLENE WAY Residing at: 'Tn Qn1 rl la&) of Ctl� Commission expires; A -28' 262.2. COMMISSION 067390 VELOPMENwETBRIDGE S DIVISION (H-2018-0088) PAGE 8 OF 8 (1STATE OF IDAHO MY COMMISSION EXPIRES 301= Meridian City Council Meeting Agenda December 11, 2018 – Page 26 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 27 of 270 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0088 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Annexation and Zoning of 12.84 Acres of Land with an R-4 Zoning District; and Preliminary Plat Consisting of 30 Building Lots and 9 Common Lots on 12.71 Acres of Land in the R-4 Zoning District for Westbridge Subdivision, by Jane Suggs. Case No(s). H-2018-0088 For the City Council Hearing Date of: November 7, 2018 (Findings on November 20, 2018) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of November 7, 2018, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of November 7, 2018, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of November 7, 2018, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of November 7, 2018, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. Meridian City Council Meeting Agenda November 20, 2018 – Page 202 of 370 EXHIBIT B Meridian City Council Meeting Agenda December 11, 2018 – Page 28 of 270 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0088 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of November 7, 2018, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for annexation & zoning and preliminary plat is hereby approved with the requirement of a Development Agreement per the provisions in the Staff Report for the hearing date of November 7, 2018, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the Meridian City Council Meeting Agenda November 20, 2018 – Page 203 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 29 of 270 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0088 - 3 - agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of November 7, 2018 Meridian City Council Meeting Agenda November 20, 2018 – Page 204 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 30 of 270 By action of the City Council at its regular meeting held on the 2018. COUNCIL PRESIDENT JOE BORTON COUNCIL VICE PRESIDENT LUKE CAVENER COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER TREG BERNT COUNCIL MEMBER GENESIS MILAM MAYOR TAMMY de WEERD TIE BREAKER) 2(P day of , Attest: ,;&5 " r GUST 2 Chv oP w EIDIAN C.J oles t= City Clerk z^ SEAL ') VOTED Cj Vkl VOTED VOTED `N4 VOTED VOTED `,e, l VOTED_ 1/ VOTED Qorkt) n, n U HCl l eulcl Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: Dated: City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0088 - 4 - Meridian City Council Meeting Agenda December 11, 2018 – Page 31 of 270 Westbridge Subdivision – AZ, PP H-2018-0088 PAGE 1 STAFF REPORT Hearing Date: November 7, 2018 TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Westbridge Subdivision – AZ, PP (H-2018-0088) I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, Jane Suggs, has submitted an application for annexation and zoning (AZ) of 12.84 acres of land with an R-4 zoning district; and a preliminary plat (PP) consisting of 30 building lots and 9 common lots on 12.71 acres of land for Westbridge Subdivision. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed AZ and PP applications with the requirement of a Development Agreement in accord with the provisions in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D. The Meridian Planning & Zoning Commission heard these items on October 4, 2018. At the public hearing, the Commission moved to recommend approval of the subject AZ and PP requests. a. Summary of Commission Public Hearing: i. In favor: Jane Suggs, Applicant’s Representative ii. In opposition: None iii. Commenting: None iv. Written testimony: Jane Suggs, Applicant’s Representative v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Commission: i. The Commission was in favor of larger lot sizes and decreased density with the “step” down in density requested by the Applicant. d. Commission Change(s) to Staff Recommendation: i. None e. Outstanding Issue(s) for City Council: i. None The Meridian City Council heard these items on November 7, 2018. At the public hearing, the Council approved the subject AZ and PP requests. a. Summary of City Council Public Hearing: i. In favor: Jane Suggs, Applicant’s Representative ii. In opposition: None iii. Commenting: Libby Bagley; Denise LaFever EXHIBIT A Meridian City Council Meeting Agenda November 20, 2018 – Page 206 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 32 of 270 Westbridge Subdivision – AZ, PP H-2018-0088 PAGE 2 iv. Written testimony: Jane Suggs, Applicant’s Representative v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. Neighbor in favor of slightly lower density than proposed. c. Key Issues of Discussion by Council: i. Council was in favor of the step down in density proposed. d. Key Council Changes to Staff/Commission Recommendation i. None III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018- 0088, as presented in the staff report for the hearing date of November 7, 2018, with the following modifications: (Add any proposed modifications). Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0088, as presented during the hearing on November 7, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0088, to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 5745 & 5865 N. Black Cat Rd., in the NE ¼ of Section 28, Township 4N., Range 1W. (Parcel Numbers: S0428143150 & S0428141600) B. Owners: Viper Investments Susan Brandel 1977 E. Overland Rd. 3313 W. Cherry Ln. Meridian, ID 83642 Meridian, ID 83642 C. Applicant: Jane Suggs, WH Pacific 2141 W. Airport Way, Suite 104 Boise, ID 83705 D. Representative: Same as Applicant E. Applicant's Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for annexation and zoning and preliminary plat. A public hearing is required before the Planning & Zoning Commission and City Council on this matter, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: September 14, 2018 (Commission); October 19, 2018 Meridian City Council Meeting Agenda November 20, 2018 – Page 207 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 33 of 270 Westbridge Subdivision – AZ, PP H-2018-0088 PAGE 3 Council) C. Radius notices mailed to properties within 300 feet on: September 7, 2018 (Commission); October 16, 2018 (Council) D. Applicant posted notice on site(s) on: September 21, 2018 (Commission); October 24, 2018 Council) VI. LAND USE A. Existing Land Use(s) and Zoning: The annexation area consists of two (2) single-family residential parcels, zoned RUT in Ada County. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: Rural residential properties, zoned RUT in Ada County 2. South: Future residential (Oaks North Subdivision), zoned R-15 3. West: Future school site, zoned RUT in Ada County 4. East: N. Black Cat Rd. and single-family residential (Bainbridge Subdivision), zoned R-8 C. History of Previous Actions: None D. Utilities: 1. Location of sewer: Sanitary sewer service is available to this property from the existing sanitary sewer trunk line in N. Black Cat Road. 2. Location of water: Domestic water service is available to this property from existing water main line in N. Black Cat Road. 3. Issues or concerns: None E. Physical Features: 1. Canals/Ditches Irrigation: The McMullen Lateral runs along the north boundary of this property. 2. Hazards: Staff is not aware of any hazards that exist on this property. 3. Flood Plain: This property is not within the flood plain. VII. COMPREHENSIVE PLAN POLICIES AND GOALS The Comprehensive Plan Future Land Use Map (FLUM) designates this site as Medium Density Residential (MDR). The purpose of the MDR designation is to allow smaller lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre (d.u./acre). The applicant proposes to develop this 12.71 acre site with 30 single-family residential detached homes at a gross density of 2.4 dwelling units per acre (d.u./acre), which is slightly below that desired in MDR designated areas. Per the Comprehensive Plan, in residential areas, other residential densities will be considered without requiring an amendment to the Plan; however, the density can only be changed one “step” (i.e. from low to medium, not low to high). The reasons stated by the Applicant for the request are as follows: 1) increasing the density to more than 30 lots would require a secondary emergency access to be provided and fire flow would need to be addressed differently; and, 2) the geometry and characteristics of the site (i.e. the location of the McMullen Lateral along the north boundary, and the necessary public streets) impact the available building area resulting in a lower density than desired in the Comprehensive Plan. Meridian City Council Meeting Agenda November 20, 2018 – Page 208 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 34 of 270 Westbridge Subdivision – AZ, PP H-2018-0088 PAGE 4 Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed use (staff analysis in italics): Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E) The proposed low density development with single-family detached homes will contribute to the variety of housing types available within the northern portion of the City. Staff is unaware of how “affordable” the units will be. Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) City services are available and will be extended by the developer to the proposed lots with development of the site in accord with UDC 11-3A-21. Require common area in all subdivisions.” (3.07.02F) A minimum of 10% qualified open space is required to be provided with this development in accord with the standards listed in UDC 11-3G-3 as proposed. Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets). (3.03.020) The proposed plat depicts two stub streets to adjacent properties to the north and south of this development for future extension and interconnectivity. Coordinate with public works, police, and fire departments on proposed annexation and development requests, and the impacts on services.” (3.04.01H) Staff has coordinated with public works, police and fire and has incorporated their comments and conditions in Exhibit B of this report. Consider the adopted COMPASS regional long-range transportation plan in all land use decisions.” (3.03.02G) A review of this development was completed by COMPASS and is included in Exhibit B section 10). Develop pathways to connect Meridian with Boise, Nampa, Kuna and Eagle.” (6.01.02C) A segment of the City’s multi-use pathway system is proposed along the east side of this site adjacent to N. Black Cat Rd. and will eventually provide a connection between adjacent cities. For the above-stated reasons, staff finds the proposed project is generally consistent with the goals and objectives in the Comprehensive Plan if a “step” down in density is deemed appropriate by City Council. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zone: Per UDC 11-2A-1, the purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian comprehensive plan. Residential districts are distinguished by the dimensional standards of the corresponding zone and housing types that can be accommodated. B. Schedule of Use: Unified Development Code (UDC) Table 11-2A-5 lists the principal permitted P), accessory (A), conditional (C), and prohibited (-) uses in the R-4 zoning district. Any use not Meridian City Council Meeting Agenda November 20, 2018 – Page 209 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 35 of 270 Westbridge Subdivision – AZ, PP H-2018-0088 PAGE 5 explicitly listed, or listed as a prohibited use is prohibited. The proposed use of the site for single- family detached dwellings is a principal permitted use in the R-4 zoning district. C. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Table 11-2A-5 for the R-4 zoning district. D. Landscaping: Street buffer landscaping is required as set forth in UDC Table 11-2A-5 in accord with the standards listed in UDC 11-3B-7C. E. Subdivision Design and Improvement Standards: The subdivision must comply with the subdivision design standards outlined in UDC 11-6C-3. F. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for single- family dwellings. IX. ANALYSIS A. Analysis of Facts Leading to Staff Recommendation: 1. Annexation & Zoning The applicant has applied for annexation and zoning of 12.84 acres of land with an R-4 zoning district with a request for a “step” down in density from MDR to LDR as discussed above in Section VII. The proposed R-4 zoning district is compatible with either the LDR or MDR FLUM designation and with the proposed plat. The applicant proposes to develop 29 new single-family residential detached homes on the site for a total of 30 building lots with retention of the existing home at the west boundary of the site at a gross density of 2.4 units per acre. Because the proposed density is slightly below that desired within the MDR FLUM designation of 3 to 8 units per acre, Council approval of a step” down in density is required. If Council does not determine a step down is appropriate, the density will need to be increased slightly consistent with that desired in the MDR designation. The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be annexed. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of annexation with the provisions included in Exhibit B. 2. Preliminary Plat The proposed plat consists of a total of 30 building lots for single-family residential detached homes and 9 common lots on 12.71 acres of land in a proposed R-4 zoning district (see Exhibit A.2). The gross overall density for the subdivision is 2.4 dwelling units per acre (d.u./acre) with a net density of 4.2 d.u./acre. Proposed building lots range in size from 8,096 to 13,570 square feet with an average new lot size of 10,060. This subdivision is proposed to develop in one phase. Existing Structures: There are two (2) existing homes and accessory structures on this site. The existing home at 5865 N. Black Cat Rd. at the west end of the development will remain on proposed Lot 2, Block 1; all other structures should be removed prior to City Engineer’s signature on the final plat. Meridian City Council Meeting Agenda November 20, 2018 – Page 210 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 36 of 270 Westbridge Subdivision – AZ, PP H-2018-0088 PAGE 6 Dimensional Standards: Development of this site is required to comply with the dimensional standards listed in UDC 11-2A-5 for the R-4 zoning district. Staff has reviewed the proposed plat and found all of the proposed lots to comply with the minimum dimensional standards of the district. Future structures on the site are required to comply with the setback standards of the R-4 zoning district. Traffic: ACHD did not require a Traffic Impact Study (TIS) for the proposed development. See comments from ACHD and ITD in Exhibit B of this report. Access: One access is proposed for this site via N. Black Cat Road. If Council does not approve the “step” down in density and additional lots are added, a secondary emergency access will be required in accord with International Fire Code standards. Stub Streets: Two (2) stub streets are depicted on the preliminary plat – one to the north (N. Willowside Ave.) and one to the south (N. Oakstone Ave.) – for future extension and interconnectivity with adjacent future developments as set forth in the Comprehensive Plan. A stub street was shown on the preliminary plat for the Oaks North development at the south boundary of this site in alignment with the proposed N. Oakstone Ave. Since this street will eventually be extended to the south, Staff recommends a temporary turn around easement is placed on the lots affected by the cul-de-sac to terminate when the cul-de-sac is no longer necessary. Parking: Off-street parking is required on each residential lot in accord with the standards listed in UDC 11-3C-6. Landscaping: Landscaping is required to be provided in the subdivision in accord with the standards listed in UDC 11-3B-7C (Street Buffers/Parkways), 11-3G-3E (Common Open Space Areas), and 11-3B-12C (Pathways) A 35-foot wide street buffer is required along N. Black Cat Road, an entryway corridor. The Landscape Calculations table should include calculations that demonstrate compliance with the parkway landscape standards. Tree Mitigation: Mitigation is required for all existing trees 4” caliper or greater that are removed from the site with equal replacement of the total calipers lost on site up to an amount of one hundred percent replacement. The landscape plan states the existing trees around the existing houses are proposed to be removed and that trees will be mitigated for within common open spaces and landscape buffers. A total of 72 trees (144 caliper inches) are proposed as mitigation for existing trees that are proposed to be removed. Prior to removal of ANY trees on the site, the Applicant should contact the City Arborist, Elroy Huff (208)371-1755, to confirm mitigation requirements. Open Space/Site Amenities: The UDC requires a minimum of 10% qualified open space to be provided with development and a minimum of one qualified site amenity. A total of 1.6 acres of qualified open space is proposed within the development consisting of half the street buffer along N. Black Cat Rd., an arterial street; the parkway along the south side of W. Vanderbilt Dr.; common area containing a micro-path to the school site, a tot lot and a storm water drainage facility in accord with UDC standards. A segment of the City’s regional pathway system is proposed along the east boundary of this site adjacent to N. Black Cat Rd., a micro-path to the school site and a tot lot with play equipment is proposed as amenities for the subdivision in accord with UDC standards. Sidewalks: Sidewalks are required along all public streets as set forth in UDC 11-3A-17. A detached sidewalk is required to be constructed along N. Black Cat Rd., an arterial street. Meridian City Council Meeting Agenda November 20, 2018 – Page 211 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 37 of 270 Westbridge Subdivision – AZ, PP H-2018-0088 PAGE 7 Because a multi-use pathway is depicted on the Pathways Master Plan along the west side of N. Black Cat Rd., Staff recommends a 10-foot wide pathway is constructed in lieu of a sidewalk. Pathways: Pathways are required to be constructed in accord with the standards listed in UDC 11-3A-8 and the Pathways Master Plan as applicable; landscaping is required adjacent to pathways in accord with the standards listed in UDC 11-3B-12C. The Pathways Master Plan depicts a regional pathway on this site along the west side of N. Black Cat Rd. Staff recommends the pathway is constructed in lieu of a sidewalk in this location. A micro-path is also proposed at the west boundary to the future school. Parkways: Parkways are proposed along the south side of W. Vanderbilt Drive and are required to be landscaped in accord with the standards listed in UDC 11-3A-17E if counted toward qualified open space as proposed. Utilities: All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. The existing home proposed to remain on Lot 2, Block 1 shall hook up to City water and sewer service within 60 days of it becoming available. Street lighting is required to be installed within the development in accord with the City’s adopted standards, specifications and ordinances. Pressurized Irrigation (PI): An underground PI system is required to be provided to each lot in the subdivision as proposed in accord with UDC 11-3A-15. Pressurized irrigation is proposed to be provided by the Settler’s Irrigation District and will be owned and maintained by the Homeowner’s Association. The primary irrigation source will be the McMullen Lateral. Storm Drainage: An adequate storm drainage system is required in all developments in accord with the City’s adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18. A storm drainage pond is proposed on Lot 13, Block 1 and Lot 1, Block 3. Note: All ponds with a permanent water level shall comply with the standards listed in UDC 11-3G-3B.8, including having recirculated water and be maintained so that it doesn’t become a mosquito breeding ground. Waterways: The UDC (11-3A-6) requires all irrigation ditches, laterals, canals and drains to be piped unless left open as a water amenity (as defined in UDC 11-1A-1) or linear open space. The McMullen Lateral runs along the northern boundary of this site and is proposed to be piped with development; the easement for the lateral should be depicted on the plat. Building Elevations: The applicant has submitted conceptual building elevations for future single-family detached homes within this development (see Exhibit A.5). Building materials consist of a mix of siding materials with stone veneer accents. Future structures shall be generally consistent with these elevations. Fencing: All fencing should comply with the standards listed in UDC 11-3A-6 and 11-3A-7. A 6- foot tall vinyl fence is proposed around the perimeter of the development; a 4-foot tall vinyl fence is proposed along the pathway on Lot 3, Block 1. The height and/or material of the 6-foot tall fence proposed adjacent to the drainage pond on Lot 13, Block 1 and Lot 1, Block 3; and adjacent to Lot 1, Block 1 and Lot 10, Block 2 where the (piped) McMullen Lateral is located should be revised to comply with the standards listed in UDC 11-3A-7A.7. In summary, Staff recommends approval of the proposed annexation and zoning with a “step” down in density from MDR to LDR with the requirement of a DA, and the proposed preliminary Meridian City Council Meeting Agenda November 20, 2018 – Page 212 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 38 of 270 Westbridge Subdivision – AZ, PP H-2018-0088 PAGE 8 plat with the provisions in Exhibit B of this report in accord with the Findings contained in Exhibit D. X. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Proposed Preliminary Plat (dated: 8/1/18) 3. Proposed Landscape Plan (dated: 7/25/18 10/15/18) 4. Qualified Open Space Exhibit 5. Conceptual Building Elevations B. Agency & Department Comments/Conditions C. Legal Description & Exhibit Map for Annexation Boundary D. Required Findings from Unified Development Code Meridian City Council Meeting Agenda November 20, 2018 – Page 213 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 39 of 270 Exhibit A Page 1 A. Drawings 1. Vicinity/Zoning Map Meridian City Council Meeting Agenda November 20, 2018 – Page 214 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 40 of 270 Exhibit A Page 2 2. Proposed Preliminary Plat (dated: 8/1/18) Meridian City Council Meeting Agenda November 20, 2018 – Page 215 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 41 of 270 Exhibit A Page 3 3. Proposed Landscape Plan (dated: 7/25/18 10/15/18) Meridian City Council Meeting Agenda November 20, 2018 – Page 216 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 42 of 270 2 - 4. Qualified Open Space Exhibit Meridian City Council Meeting Agenda November 20, 2018 – Page 217 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 43 of 270 3 - 5. Conceptual Building Elevations Meridian City Council Meeting Agenda November 20, 2018 – Page 218 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 44 of 270 4 - B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS/CONDITIONS 1. PLANNING DIVISION 1.1 Comments/Site Specific Conditions of Approval 1.1.1 A Development Agreement (DA) is required as a provision of annexation of this property. Prior to the annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the City within six (6) months of the City Council granting annexation. The DA shall, at minimum, incorporate the following provisions: a. Development shall substantially comply with the preliminary plat, landscape plan and building elevations included in Exhibit A and the associated conditions of approval in the staff report. b. The existing home proposed to be retained on Lot 2, Block 1 shall hook up to City water and sewer service within 60 days of it becoming available as set forth in MCC 9-1-4 and 9-4-8. 1.1.2 The preliminary plat included in Exhibit A.2, dated 8/1/18, shall be revised as follows: a. Staff recommends a temporary turn-around easement is depicted on the lots affected by the cul-de-sac at the end of N. Oakstone Ave. to terminate when the street is extended to the south. b. Depict the easement for the McMullen Lateral on Lot 1, Block 1. 1.1.3 The landscape plan included in Exhibit A.4, dated 7/25/2018 10/15/2018, shall be revised as follows: is approved. a. The height/material of the fence adjacent to the drainage pond on Lot 13, Block 1 and Lot 1, Block 3; and adjacent to the (piped) McMullen Lateral on Lot 1, Block 1 and Lot 10, Block 2 shall be revised to comply with the standards listed in UDC 11-3A-7A.7. b. Parkways are required to be landscaped in accord with the standards listed in UDC 11-3A- 17E; include calculations demonstrating compliance with these standards. c. Storm water detention facilities shall comply with the standards listed in UDC 11-3B-11C. 1.1.4 Prior to removal of ANY trees on the site, the Applicant shall contact the City Arborist, Elroy Huff (208)371-1755, to confirm mitigation requirements. 1.1.5 Provide qualified open space (1.6 acres) and site amenities (tot lot play equipment, segment of the City’s multi-use pathway system, micro-path to the school site) as proposed with this application in accord with the standards listed in UDC 11-3G-3. 1.1.6 Submit a detail of the proposed tot lot play equipment with the final plat application. 1.1.7 A 10-foot wide multi-use pathway shall be constructed within the street buffer along N. Black Cat Rd. in accord with the Pathways Master Plan. 1.1.8 Prior to submittal of a final plat for City Engineer signature, the applicant shall submit a public access easement for a multi-use pathway along the west side of N. Black Cat Rd. to the Planning Division for Council approval and subsequent recordation;. The easement shall be a minimum of 14’ wide (10’ pathway + 2’ shoulder each side). Note: If the pathway will be located within the right-of-way, an easement is not required unless required by ACHD. Meridian City Council Meeting Agenda November 20, 2018 – Page 219 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 45 of 270 5 - 1.1.9 Off-street parking is required on each residential lot in accord with the standards listed in UDC 11-3C-6. 1.2 General Conditions of Approval 1.2.1 Comply with all bulk, use, and development standards of the R-4 zoning district listed in UDC Table 11-2A-5. 1.2.2 Comply with all provisions of 11-3A-3 with regard to access to streets. 1.2.3 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11 -3A- 15, UDC 11-3B-6 and MCC 9-1-28. 1.2.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.2.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 1.2.7 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B- 7C. 1.2.8 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B- 11C. 1.2.9 Construct all parkways consistent with the standards as set forth in UDC 11-3A-17E, 11-3G-3B5 and 11-3B-7C. 1.2.10 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3, including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements, blocks, street buffers, and mailbox placement. 1.2.11 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. 1.2.12 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.3 Ongoing Conditions of Approval 1.3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14. 1.3.2 All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11-3G-3F1. 1.3.3 The project is subject to all current City of Meridian ordinances. 1.3.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.3.5 The applicant shall have an ongoing obligation to maintain all pathways. 1.3.6 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. 1.3.7 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping and constructed features within the clear vision triangle consistent with the standards in UDC 11- 3A-3. Meridian City Council Meeting Agenda November 20, 2018 – Page 220 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 46 of 270 6 - 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.4.2 The applicant shall complete all improvements related to public life, safety, and health as set forth in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with UDC 11-5C-3C. 1.4.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C2. 1.4.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two years of the signature of the City Engineer on the previous final plat as set forth in UDC 11 -6B- 7B (if applicable). 1.4.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension as set forth in UDC 11-6B-7. 1.4.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 2. PUBLIC WORKS DEPARTMENT 2.1 SITE SPECIFIC CONDITIONS OF APPROVAL 2.1.1 A street lighting plan will be required with the submittal of development plans. Plan requirements can be found in section 6-5 of the Improvement Standards for Street Lighting at http://www.meridiancity.org/public_works.aspx?id=272 2.1.2 The water main shown in N Oakstone Ave will need to extend to the south boundary of this development for a future extension to the south. 2.1.3 If the existing home located on Lot 2, Block 1 is to remain, the applicant shall be responsible for all costs, as well as the physical connection to sanitary sewer and water services. 2.1.4 If the existing home located on Lot 2, Block 1 is to remain, the street address will be re-assigned to a N. Willowside Avenue address with this development. 2.2 GENERAL CONDITIONS OF APPROVAL 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Meridian City Council Meeting Agenda November 20, 2018 – Page 221 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 47 of 270 7 - Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at 208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. Meridian City Council Meeting Agenda November 20, 2018 – Page 222 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 48 of 270 8 - 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 3. POLICE DEPARTMENT SUMMARY OF REPORT: 1. Police Response Time - The Westbridge proposed development is approximately 7.8 miles from the Meridian Police Department. The expected response times to this area in an emergency is just over 4 minutes. Between 8/1/2017 & 7/31/2018 the Meridian Police responded to 1 crash within a mile area of the proposed development. Also, during this same timeline Meridian Police responded to 37 calls for service within a mile area of the proposed development. Most of these calls were suspicious vehicles, property checks and suspicious circumstances. The call load in this proposed area is very low. (See attached document for details) 2. Accessibility –Access for the Meridian Police Department is not an issue for the proposed development in this area. The roadways surrounding this area are more than adequate. 3. Resource needs – There are no additional staffing, equipment needs or other resources needed to serve the proposed development. 4. Other comments- The police department would like to see pathways/sidewalks connect onto Blackcat Road and any other existing connecting pedestrian pathways. All public use areas amenities/pathways need to have natural surveillance opportunities for law enforcement. Meridian City Council Meeting Agenda November 20, 2018 – Page 223 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 49 of 270 9 - 3.1 The Police Department has no concerns related to the site design submitted with the application. 4. FIRE DEPARTMENT Meridian City Council Meeting Agenda November 20, 2018 – Page 224 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 50 of 270 10 - Meridian City Council Meeting Agenda November 20, 2018 – Page 225 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 51 of 270 11 - 5. PARKS DEPARTMENT 5.1 A 10-foot wide segment of the City’s regional pathway system is required to be constructed along the east side of the property adjacent to N. Black Cat Rd. in accord with the Pathways Master Plan. 5.2 The project developer shall design and construct a multi-use pathway on the west side of Black Cat Rd., within the designated landscape easement/common lot, as noted on the Preliminary Plat Landscape Plan, dated 7-25-2018. Any proposed adjustments of this pathway alignment shall be coordinated through the Pathways Project Manager. 5.3 Prior to submittal of a final plat for City Engineer signature, the applicant shall submit a public access easement for a multi-use pathway as described above to the Planning Division for Council approval and subsequent recordation. The easement shall be a minimum of 14’ wide (10’ pathway + 2’ shoulder each side). Use standard City template for public access easement. Easement checklist must accompany all easement submittals. 5.4 Prior to City Engineer signature on the final plat, the applicant shall depict a public access easement for the multi-use pathway(s) [described above] on the final plat. 5.5 Construct multi-use pathway per typical paving section(s) shown in the Meridian Pathways Master Plan Chapter 3. Meridian City Council Meeting Agenda November 20, 2018 – Page 226 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 52 of 270 12 - 5.6 The owner (or representative association) of the property affected by the public access easement shall have an ongoing obligation to maintain the multi-use pathway. 5.7 6. 6’ high open vision fencing shall be installed between pathways and (live) water irrigation canals and laterals as detailed in the Meridian Pathways Master Plan, Chapter 3, pages 3-5. All other fence details per UDC 11-3A-7. 6. CENTRAL DISTRICT HEALTH DEPARTMENT 7. ADA COUNTY HIGHWAY DISTRICT 7.1 Site Specific Conditions of Approval 7.1.1 Dedicate 48-feet of right-of-way from centerline of Black Cat Road abutting the site. Right-of- way is to be compensated. 7.1.2 Improve Black Cat Road with 17-feet of pavement widening with 3-foot wide gravel shoulders from centerline abutting the site. 7.1.3 Construct a detached 5-foot wide concrete sidewalk on Black Cat Road located a minimum of 42- feet from centerline to front face of sidewalk; and if a pathway is required by the City, locate the 10-foot wide asphalt pathway in a separate easement to the City of Meridian behind the sidewalk. OR, construct a 10-foot wide concrete sidewalk on Black Cat Road, located a minimum of 42 - feet from centerline to front face of sidewalk, either wholly within or wholly outside of the dedicated right-of-way. 7.1.4 Provide a permanent right-of-way easement to 2-feet behind back of sidewalk for any public sidewalk placed outside of the dedicated right-of-way. 7.1.5 Construct the internal streets as 33-foot street sections with curb, gutter, and attached 5-foot wide concrete sidewalk within 47-feet of right-of-way. 7.1.6 Construct three 8-foot wide by 50-feet long landscape islands starting approximately 100-feet west of Black Cat Road on Vanderbilt Drive. 7.1.7 Construct three cul-de-sacs with a minimum 45-feet turning radius at the terminus of Maplestone Court, Adale Court, and Oakstone Avenue. 7.1.8 Provide the District with a permanent right-of-way easement to 2-feet behind back of sidewalk for any sidewalk located outside of the dedicated right-of-way. Meridian City Council Meeting Agenda November 20, 2018 – Page 227 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 53 of 270 13 - 7.1.9 Plat the landscape median on Vanderbilt Drive as right-of-way owned by ACHD; and the Developer or Homeowners Association should apply for a license agreement if landscaping is to be placed within the median. 7.1.10 Construct a new local street, Vanderbilt Drive, onto Black Cat Road, located in alignment with Vanderbilt Drive to the east and approximately 900-feet north of Gondola Drive. 7.1.11 Construct the internal local streets with minimum 125-foot offsets. 7.1.12 Construct a new local stub street, Oakstone Avenue, to the south, between Block 3, Lots 2 and 12, 274-feet in length. 7.1.13 Construct a new local stub street, Willowside Avenue, to the north, between Block 1, Lot 1 and Block 2, Lot 1, a 135-feet in length. 7.1.14 Provide signage at the terminus of the two stub streets, stating that, "THIS ROAD WILL BE EXTENDED IN THE FUTURE.” 7.1.15 Direct lot access is prohibited to Black Cat Road from the site and shall be noted on the final plat. 7.1.16 Submit civil plans to ACHD Development Services for review and approval. The impact fee assessment will not be released until the civil plans are approved by ACHD. 7.1.17 Payment of impact fees is due prior to issuance of a building permit. 7.1.18 Comply with all Standard Conditions of Approval. 7.2 Standard Conditions of Approval 7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right -of- way (including all easements). 7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing non-compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 7.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right -of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right -of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. Meridian City Council Meeting Agenda November 20, 2018 – Page 228 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 54 of 270 14 - 7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.2.10 Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. 8. Idaho Transportation Department (ITD) Meridian City Council Meeting Agenda November 20, 2018 – Page 229 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 55 of 270 15 - 9. Nampa & Meridian Irrigation District (NMID) 10. Community Planning Association of Southwest Idaho (COMPASS) Meridian City Council Meeting Agenda November 20, 2018 – Page 230 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 56 of 270 16 - 11. Department of Environmental Quality (DEQ) Meridian City Council Meeting Agenda November 20, 2018 – Page 231 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 57 of 270 17 - Meridian City Council Meeting Agenda November 20, 2018 – Page 232 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 58 of 270 18 - Meridian City Council Meeting Agenda November 20, 2018 – Page 233 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 59 of 270 19 - C. Legal Description & Exhibit Map for Annexation Boundary Meridian City Council Meeting Agenda November 20, 2018 – Page 234 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 60 of 270 20 - Meridian City Council Meeting Agenda November 20, 2018 – Page 235 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 61 of 270 21 - D. Required Findings from Unified Development Code 1. Annexation Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Applicant is proposing to annex the subject 12.84 acre property with an R-4 zoning district consistent with the MDR FLUM designation. The proposed density of 2.4 units per acre is consistent with the density desired in MDR designated areas. Therefore, the City Council finds the proposed map amendment and development plan comply with the provisions of the Comprehensive Plan and should be compatible with adjacent residential and agricultural uses (see section VII above for more information). b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that the proposed map amendment to the R-4 zoning district is consistent with the purpose statement for the residential districts as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed zoning map amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the applicant. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The City Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). The City Council finds annexing this property with an R-4 zoning district is in the best interest of the City. 2. Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; The City Council finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to land use, transportation, and circulation. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information. Meridian City Council Meeting Agenda November 20, 2018 – Page 236 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 62 of 270 22 - b. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services will be provided to the subject property upon development. (See Exhibit B of the Staff Report for more details from public service providers.) c. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, the City Council finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; The City Council finds there is public financial capability of supporting services for the proposed development based on comments received from public service providers (i.e., Police, Fire, ACHD, etc.). (See Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and The City Council finds the proposed development will not be detrimental to the public health, safety or general welfare. ACHD considers road safety issues in their analysis. f. The development preserves significant natural, scenic or historic features. The City Council is unaware of any significant natural, scenic or historic features that exist on this site that should be preserved. Meridian City Council Meeting Agenda November 20, 2018 – Page 237 of 370Meridian City Council Meeting Agenda December 11, 2018 – Page 63 of 270 City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 4 E Project File Number: H-2018-0018 Item Title: Development Agreement for Cherry Blossom Subdivision (H-2018-0018) with Jayo Holdings, LLC (OWNER) and Doug Jayo, Jayo Land Development Company, Inc.(DEVELOPER) located at 615 W. Cherry Ln., in the NE 1/4 of Section 12, Township 3N., Range 1W. (Parcel # R8512250150, R8512250140, S1212120850, and S1212120695) Meeting Notes: 70 I TEM SHEET C ouncil Agenda I tem - 4.E . Presenter: S onya Allen Estimated Time f or P resentation: 2-3 minutes Title of I tem - D evelopment Agreement for C herry B lossom Subdivision (H-2018-0018) with J ayo Holdings, L L C (O WNE R) and D oug J ayo, J ayo Land Development Company, Inc. (D E V E L O P E R) located at 615 W. C herry L n., in the NE 1/4 of Section 12, Township 3N., Range 1W. (P arcel # R8512250150, R8512250140, S 1212120850, and S 1212120695) D evelopment Agreement between the City of Meridian and J ayo Holding, L L C (O W NE R) and Doug J ayo, J ayo L and Development Company, I nc. f or Cherry B lossom Subdivision (H-2018- 0018) (P arcel # R8512250150, R8512250140, S1212120850, and S1212120695). Note: Staf f reviewed the warranty deed (recorded as I nstrument#329628) f or parcel #S 1212120695 at the southeast corner of this site included in the plat as L ots 16-19 and has verified it is an original parcel of record as def ined in UD C 11-1A -1 AT TAC HM E NT S: Description Type Upload D ate S igned D A - Cherry B lossom S ub H-2018-0018 A greements / C ontracts 12/10/2018 E xhibit A-C herry Blossom S ubdivision-H-2018-0018 E xhibit 12/5/2018 E xhibit B -Cherry B lossom Subdivision-H-2018-0018 E xhibit 12/5/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 64 of 270 ADA COUNTY RECORDER Christopher D. Rich 2018-117003 BOISE IDAHO Pgs=51 VICTORIA BAILEY 12/12/2018 09:07 AM CITY OF MERIDIAN. IDAHO NO FEE DEVELOPMENT AGREEMENT PARTIES: 1, CityofMeridian 2. Jayo Holdings, LLC, Owner 3. Doug Jayo, Jayo Land Development Company, Inc., Developer THIS DEVELOPMENTAGREEMENT (this Agreement), is made and entered into this u" day of j%r� 2018, by and between City of Meridian, a municipal corporation of the Stake of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and Jayo Holdings, LLC whose address is 10564 W. Business Park Lane, Boise, ID 83709 hereinafter called OWNER and Doug Jayo, Jayo Laud Development Company, Inc. whose address is 10564 W. Business Park Lane, Boise, ID 83709 hereinafter called DEVELOPER. RECITALS, 1.1 WHEREAS, Owner is the sole owner, in law and/or equity, ofeertain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 'WHEREAS, Idaho Code § 67-6511 A provides that cities may, by ordinance, require or permit as a condition of zoning that the Owners and/or Developer make written commitment concerning the use or development of the subject Property; and 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section 11-5B-3 of the Unified Development Code ("UDC"), which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.4 WHEREAS, Owner and/or Developer have submitted an application for the re -zoning of 10.25 acres of land, described in Exhibit "A", from the R4 (Mediurn Low Density Residential) to the R-8 (Medium Density Residential) zoning district, under the Unified Development Code, which generally describes how the Propetly will be developed and what improvements will be made; and 1.5 WHEREAS, Owners and/or Developer made representations at the public hearings both beforethe Meridian Planning & Zoning Commission and before DEVELOPNFE3NT AGREEMENT— CHERRY BLOSSOM SUBDIVISION (11-2018-0018) PAGE 1 OF 8 Meridian City Council Meeting Agenda December 11, 2018 — Page 65 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 66 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 67 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 68 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 69 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 70 of 270 notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 22. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in connection with the annexation and zoning of the Property and execution of the Mayor and City Clerk. [end of text; signatures, acknowledgements, and Exhibits A and B follow] ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER: Jayo Holdings, LLC By: Its: DEVELOPER: DougyT o, Jayo Land Development Company, Inc. Doug Jayo CITY OF MERIDIAN AT'I EST: Ll By: Mayor Ta ny e Weerd e Jay Coles, DEVELOPMENT AGRELMLN'r-CHERRY BLOSSOM SUBDIVISION (H-2018-0018) Clerk PAGE: 7 of 8 r \ �+ City of ice,, E IDIgN�. IDAHO SEAL STATE OF Idaho } ss: County of Ada ) On this 2.2. day of y(� r, 2018, before me, the undersigned, a otary Public in and for said State, personally appeared :��(known or identified to me to be th ofJayo Holdings, LLC, and the perso w I signed above and acknowledged to me that he executed the saafe on behalf of said Corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this rrrfifiratn first ahnvr wriHrn. (SEAL) JODIE L MOGENSEN COMM NO. 8242 NOTARY PUBLIC i STATE OF IDAHO MY COMMISSION EXPIRES: 1011512021 STATE OF Idaho ) N ltbDlit for Residing at: .�,� My Coil Mission Expires:.-- rG�� ���C' ss: County of Ada } On this day of ik -t-' 2018, before me, the undersigned, a Notary Public in and for said State, personally appeared Doug Jayo known or identified to Ine to be the person who signed above and acknowledged to me that he executed the same on behalf of Jayo Land Development, Inc. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal file day and year in this certificate first above written. (SEAL) JODIE L MOGENSEN otary Pabli or Ida o COMM NO. 8242 Residing,t: NOTARY PUBLIC CD STATE OF IDAHO My Commission Exptr s: Idl MY COMMISSION EXPIRES: 10115!2021 STATE OF IDAHO ) ss County of Ada ) On this 1 `'�" day of '�>eG?m�o&�r > 2018, before me, a Notary Public, personally appeared Tammy de Weerd and C,Jay Coles, know or identified to me to be the Mayor and Cleric, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City execute the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this CHARLENE WAY COMMISSION 067390 (SEAL) NOTARY PUBLIC Notary Public fo I aha __•.�-,�•-� STATE OF IDAHO MY COMMISSION EXPIRES =Rw Residing at: Commission expiresA -.28 ,20 aa, DBVCLOPMHNT AGRrEMENT— CIIFRRY BLOSSOM SUBDIVISION (14-2018-0018) PAGE 8 OF 8 EXHIBIT A Cherry Blossom Subdivision – H-2018-0018 Meridian City Council Meeting Agenda December 11, 2018 – Page 73 of 270 EXHIBIT A Cherry Blossom Subdivision – H-2018-0018 Meridian City Council Meeting Agenda December 11, 2018 – Page 74 of 270 EXHIBIT A Cherry Blossom Subdivision – H-2018-0018 Meridian City Council Meeting Agenda December 11, 2018 – Page 75 of 270 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0018 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Rezone of 10.74 Acres of Land from the R-4 to the R-8 Zoning District; and Preliminary Plat Consisting of 47 Single-Family Residential Building Lots and 11 Common Lots on 10.25 Acres of Land for Cherry Blossom Subdivision, by Doug Jayo, Jayo Land Development Company, Inc.. Case No(s). H-2018-0018 For the City Council Hearing Date of: August 21, 2018 (Findings on September 4, 2018) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of August 21, 2018, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of August 21, 2018, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of August 21, 2018, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of August 21, 2018, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. Meridian City Council Meeting Agenda September 4, 2018 – Page 197 of 461 EXHIBIT B Meridian City Council Meeting Agenda December 11, 2018 – Page 76 of 270 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0018 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of August 21, 2018, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for Rezone and Preliminary Plat is hereby approved per the conditions of approval in the Staff Report for the hearing date of August 21, 2018, attached as Exhibit A. A Development Agreement is required as a provision of the Rezone. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the Meridian City Council Meeting Agenda September 4, 2018 – Page 198 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 77 of 270 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0018 - 3 - agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of August 21, 2018 Meridian City Council Meeting Agenda September 4, 2018 – Page 199 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 78 of 270 By action of the City Council at its regular meeting held on the q+h day of P-Mber, 2018. COUNCIL PRESIDENT JOE BORTON VOTED /& COUNCIL VICE PRESIDENT LUKE CAVENER VOTED A COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED / &I COUNCIL MEMBER TY PALMER VOTED `leo COUNCIL MEMBER TREG BERNT VOTED Y(fcll COUNCIL MEMBER GENESIS MILAM VOTED y,f4 MAYOR TAMMY de WEERD VOTED TIE BREAKER) Attest: C.J y Coles City Clerk Mayor de Weerd oeO AUCU O 10 2 City of w E ID A'.- to+o sm SEAL Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By:0)-U ru Ucw Dated: J2,0 U&A 4, 40/ F City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0018 - 4 - Meridian City Council Meeting Agenda December 11, 2018 – Page 79 of 270 Cherry Blossom Subdivision – RZ, PP H-2018-0018 PAGE 1 STAFF REPORT Hearing Date: August 21, 2018 TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Cherry Blossom Subdivision – RZ, PP (H-2018-0018) Note: The original application submitted by the Applicant contained 59 building lots and 10 common lots. A revised application and preliminary plat was submitted on June 8, 2018 that reflects 12 fewer building lots and a revised lot configuration based on earlier discussions with Staff. The information contained in this report is based on the revised application submittal. I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, Doug Jayo, Jayo Land Development Company, Inc., has submitted an application for rezone (RZ) of 10.74 acres of land from the R-4 to the R-8 zoning district; and a preliminary plat (PP) consisting of 47 single-family residential building lots and 11 common lots on 10.25 acres of land for Cherry Blossom Subdivision. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed RZ and PP applications in accord with the conditions of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D. The Meridian Planning & Zoning Commission heard these items on April 19, May 17 and June 21, 2018. At the public hearing on June 21st, the Commission moved to recommend approval of the subject RZ and PP requests. a. Summary of Commission Public Hearing: i. In favor: Jon Breckon, Breckon Land Design (Applicant’s Representative); Howie Long ii. In opposition: Wyatt Dryden; Ingrid Dryden; Debra Nicholson; Todd Hanson; Marjorie Williams; Justin Williams iii. Commenting: Jamie Elliott, Bill Luke iv. Written testimony: None v. Staff presenting application: Bill Parsons vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. In favor of the single-story homes proposed and the reduction in the number of homes proposed from the original application; ii. Concern pertaining to an increase in traffic from the proposed development and impact on adjacent residences and children walking to school (there are no sidewalks along 7th St.) – suggestion of a 3-way stop on 7th Street where the crosswalk leading to the school is located at the entry to the development for safety; iii. Desire for more trees to be provided within the development; iv. Would like more of a transition in lot sizes from the adjacent subdivision to the west; v. Concern regarding common driveway (depicted on the plat as W. Cherry Ave.)/private driveway conflicts for the proposed lots and existing properties at the southeast corner EXHIBIT A Meridian City Council Meeting Agenda September 4, 2018 – Page 201 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 80 of 270 Cherry Blossom Subdivision – RZ, PP H-2018-0018 PAGE 2 of the site off N.W. 4th Street and whether or not an easement exists for access to the proposed lots via N.W. 4th St. vi. Concern regarding continuance of irrigation service/rights; vii. Concern regarding safety of children walking down 7th St. & Washington St. with no sidewalks to get to/from school – would like to see pathway through the site for children to use; c. Key Issues of Discussion by Commission: i. The provision of another site amenity as recommended by Staff and what kind of amenity would be appropriate (probably something other than a tot lot since the demographic will be 55+); ii. Concern regarding feasibility of development of the lots at the southeast corner of the site accessed off N.W. 4th St. pertaining to the access. iii. The Commission liked the changes to the plat including the reconfiguration and reduction in the number of lots, single-level homes and increased common area. d. Commission Change(s) to Staff Recommendation: i. Additional site amenity (see condition #1.1.7) e. Outstanding Issue(s) for City Council: i. None The Meridian City Council heard these items on August 21, 2018. At the public hearing, the Council approved the subject RZ and PP requests. a. Summary of City Council Public Hearing: i. In favor: Jon Breckon, Breckon Land Design (Applicant’s Representative); i. In opposition: None ii. Commenting: Harley Parson; Justin Williams; Kent Brown iii. Written testimony: None iv. Staff presenting application: Sonya Allen v. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. Would like multi-generational amenities to be provided; ii. Legitimacy of the existing access easement for access to the three proposed lots at the southeast corner of the subdivision from N.W. 4th Street; iii. Would like more of a transition in lot sizes along the west boundary of the development; iv. The alignment of the Cedarburg St/N.W. 7th St. intersection and the crosswalk. c. Key Issues of Discussion by Council: i. Legitimacy of the existing access easement for access to the three proposed lots at the southeast corner of the subdivision from N.W. 4th Street; ii. Determination of what type of amenity should be provided in addition to the multi-use pathway; iii. The provision of a safe pedestrian crosswalk across N.W. 7th St. d. Key Council Changes to Commission Recommendation i. Comply with ACHD’s conditions of approval, specifically if there is a requirement for a crosswalk connection or safe access across N.W. 7th Street. ii. The Council stated a preference for the additional site amenity required in condition 1.1.7 to be children’s play equipment in a tot lot. Meridian City Council Meeting Agenda September 4, 2018 – Page 202 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 81 of 270 Cherry Blossom Subdivision – RZ, PP H-2018-0018 PAGE 3 III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018- 0018, as presented in the staff report for the hearing date of August 21, 2018, with the following modifications: (Add any proposed modifications). Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0018, as presented during the hearing on August 21, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0018 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 615 W. Cherry Ln., in the NE ¼ of Section 12, Township 3N., Range 1W. Parcel #R8512250150, R8512250140, S1212120850, and S1212120695). Note: Staff reviewed the warranty deed (recorded as Instrument #329628) for parcel S1212120695 at the southeast corner of this site included in the plat as Lots 16-19 and has verified it is an original parcel of record as defined in UDC 11-1A-1. B. Owner: Jayo Holdings, LLC 10564 W. Business Park Ln. Boise, ID 83709 C. Applicant: Doug Jayo, Jayo Land Development Company, Inc. 10564 W. Business Park Ln. Boise, ID 83709 D. Representative: Jon Breckon, Breckon Land Design 6661 N. Glenwood St. Garden City, ID 83714 E. Applicant's Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for rezone and preliminary plat. A public hearing is required before the Planning & Zoning Commission and City Council on this matter, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: March 30, 2018 (Commission); July 6, 2018 (City Council) C. Radius notices mailed to properties within 300 feet on: March 23, 2018 (Commission); June 29, 2018 (City Council) Meridian City Council Meeting Agenda September 4, 2018 – Page 203 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 82 of 270 Cherry Blossom Subdivision – RZ, PP H-2018-0018 PAGE 4 D. Applicant posted notice on site(s) on: April 9, 2018 and June 12, 2018; August 7, 2018 (City Council) VI. LAND USE A. Existing Land Use(s) and Zoning: The rezone area consists of rural residential land with an existing home, zoned RUT in Ada County. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: W. Cherry Lane and single-family residential property, zoned L-O 2. West, South & East: Single-family residential properties, zoned R-4 & R-8 C. History of Previous Actions: This property was annexed in 1959 (Ord. #99, Welker Subdivision J.L. Towne Subdivision) and 1965 (#145, Ayers) without a development agreement. D. Utilities: 1. Location of sewer: Sanitary sewer service to this development will be via new mainline extensions from the existing mains in NW 7th Street, W. McFadden Avenue, and W. Cherry Avenue. 2. Location of water: Water service to this development will be via new mainline extensions from the existing mains in NW 7th Street, W. McFadden Avenue, and W. Cherry Avenue. 3. Issues or concerns: None E. Physical Features: 1. Canals/Ditches Irrigation: The Hunter Lateral runs along the east side of this property and was previously piped. 2. Hazards: Staff is not aware of any hazards that exist on this property. 3. Flood Plain: This site is not within the Meridian Floodplain Overlay District. VII. COMPREHENSIVE PLAN POLICIES AND GOALS The Comprehensive Plan Future Land Use Map (FLUM) designates this site as Medium Density Residential (MDR). The purpose of the MDR designation is to allow smaller lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre (d.u./acre). The applicant proposes to develop this 10.25 acre site with 47 single-family residential detached homes at a gross density of 4.6 dwelling units per acre (d.u./acre) consistent with the MDR FLUM designation. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed use (staff analysis in italics): Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E) Meridian City Council Meeting Agenda September 4, 2018 – Page 204 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 83 of 270 Cherry Blossom Subdivision – RZ, PP H-2018-0018 PAGE 5 The proposed medium density development with single-family detached homes will contribute to the variety of housing types in this area. Staff is unaware of how “affordable” the homes will be. Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) City services are available and will be extended by the developer to the proposed lots with development of the site in accord with UDC 11-3A-21. Improve and protect creeks (Five Mile, Eight Mile, Nine Mile, Ten Mile, South Slough, and Jackson and Evans drainages) throughout commercial, industrial and residential areas.” 5.01.01E) The Hunter Lateral runs along the east boundary of this site and has been piped. Require common area in all subdivisions.” (3.07.02F) Because this site is over 5 acres in size, the UDC (11-3G-3) requires a minimum of 10% qualified open space to be provided within the development. The applicant is proposing 1.11 acres (or 10.8%) of qualified open space within the development (see Exhibit A.4). Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets). (3.03.020) The proposed plat depicts the extension of an existing stub street (W. McFadden Ave.) at the northeast boundary of the site and a new street connecting to N.W. 7th Street to the west near the south boundary of the site. Coordinate with public works, police, and fire departments on proposed annexation and development requests, and the impacts on services.” (3.04.01H) Staff has coordinated with public works, police and fire and has incorporated their comments and conditions in this report. Develop pathways to connect Meridian with Boise, Nampa, Kuna and Eagle.” (6.01.02C) The Pathways Master Plan depicts a segment of the City’s multi-use pathway system east/west through this site near the southern boundary; a multi-use pathway is proposed accordingly. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zone: Per UDC 11-2A-1, the purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian comprehensive plan. Residential districts are distinguished by the dimensional standards of the corresponding zone and housing types that can be accommodated. B. Schedule of Use: Unified Development Code (UDC) Table 11-2A-2 lists the principal permitted P), accessory (A), conditional (C), and prohibited (-) uses in the existing R-4 and proposed R-8 zoning district. Any use not explicitly listed, or listed as a prohibited use is prohibited. The proposed use of the site for single-family detached dwellings is a principal permitted use in the R- 8 zoning district. C. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Table 11-2A-6 for the R-8 district. D. Landscaping: Street buffer landscaping is required as set forth in UDC Table 11-2A-7 in accord with the standards listed in UDC 11-3B-7C. Meridian City Council Meeting Agenda September 4, 2018 – Page 205 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 84 of 270 Cherry Blossom Subdivision – RZ, PP H-2018-0018 PAGE 6 E. Subdivision Design and Improvement Standards: The subdivision must comply with the subdivision design standards outlined in UDC 11-6C-3. F. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for single- family dwellings. IX. ANALYSIS A. Analysis of Facts Leading to Staff Recommendation: 1. Rezone The applicant has applied for a rezone of 10.74 acres of land from the R-4 to the R-8 zoning district. The applicant proposes to develop 47 new single-family residential detached homes on the subject property as shown on the preliminary plat included in Exhibit A.2. The gross density of the development is 4.6 units per acre which is consistent with that desired in MDR designated areas per the Comprehensive Plan. The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be rezoned. The City may require a development agreement (DA) in conjunction with a rezone pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of rezone with the provisions included in Exhibit B. 2. Preliminary Plat The proposed plat consists of a total of 47 building lots and 11 common lots on 10.25 acres of land in the proposed R-8 zoning district (see Exhibit A.2). The applicant proposes to develop single-family detached homes on this site that are a single-story in height. The subdivision is proposed to develop in one phase. The gross overall density for the subdivision is 4.6 dwelling units per acre (d.u./acre) with a net density of 6.5 d.u./acre. The minimum property size proposed in this development is 4,986 square feet (or 0.11 of an acre) with an average property size of 6,840 square feet (or 0.16 of an acre). This subdivision is proposed to develop in one phase. Existing Structure: There is an existing home and several accessory structures located on the north end of this site that is proposed to be removed. All structures on the site shall be removed prior to signature on the final plat by the City Engineer. Dimensional Standards: Development of this site is required to comply with the dimensional standards listed in UDC 11-2A-3 and Table 11-2A-6 for the proposed R-8 zoning district. Staff has reviewed the proposed plat and found it to be in compliance with the R-8 dimensional standards. Access: Two access points are proposed for the larger portion of this development. One via the extension of an existing stub street (i.e. W. McFadden Ave.) from N. Crestmont Dr. at the northeast corner of the site; and another at the southwest corner of the site via N.W. 7th St. Access to the 3 parcels at the southeast corner of the site is proposed via a common driveway from N.W. 4th Street across the adjacent parcel to the east. An access easement is required for access to these lots across Parcel No. S1212120690; the easement should specifically grant access to the proposed lots. The applicant is required Meridian City Council Meeting Agenda September 4, 2018 – Page 206 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 85 of 270 Cherry Blossom Subdivision – RZ, PP H-2018-0018 PAGE 7 to submit a recorded copy of the easement with the final plat application that contains those lots. Stub Streets: Because the area surrounding this site is fully developed, no new stub streets are proposed to adjacent properties. Common Driveways: All common driveways are required to comply with and be constructed per the standards listed in UDC 11-6C-3D. Three common driveways are depicted on the plat that comply with UDC standards. An exhibit is required to be submitted with the final plat application that depicts the setbacks, fencing, building envelope, and orientation of the lots and structures accessed by a common driveway. All lots that abut the common driveway but aren’t taking access from the common driveway shall have driveways depicted on the opposite side of the lot from the common driveway. A perpetual ingress/egress easement is required to be filed with the Ada County Recorder which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. Parking: Off-street parking is required on each residential lot in accord with the standards listed in UDC Table 11-3C-6 for single-family dwellings. Landscaping: Landscaping is required to be provided in the subdivision in accord with the standards listed in UDC 11-3B. A 25-foot wide street buffer is required along W. Cherry Lane as set forth in UDC Table 11- 2A-6, landscaped in accord with the standards listed in UDC 11-3B-7C; the proposed landscaping complies with UDC standards. Landscaping is required to be provided in common areas as set forth in UDC 11-3G-3E. Landscaping is required along pathways (micro-paths as well as multi-use pathways) as set forth in UDC 11-3B-12C. Only vegetative groundcover is proposed within Lot 13, Block 4 along the micro-path; a minimum of one (1) tree is required to be provided. No landscaping other than grass is proposed along the north side of the multi-use pathway; no landscaping is proposed between the south side of the pathway and the curb. A minimum 5- foot wide landscape strip is required between the curb and sidewalk with landscaping on both sides of the pathway (including one tree per 100 lineal feet) per the standards listed in UDC 11-3B-12C; or, submit an application for Alternative Compliance for landscaping to only be provided on one side of the pathway since the pathway is taking the place of the sidewalk in that area. Tree Mitigation: Mitigation is required for all existing trees 4” caliper or greater that are removed from the site with equal replacement of the total calipers lost on site up to an amount of one hundred percent replacement as set forth in UDC 11-3B-10C.5. Prior to removal of any of the existing trees from the site, the applicant should contact Elroy Huff, City Arborist, to schedule an inspection. All mitigation information should be included on a revised plan. Open Space/Site Amenities: Qualified open space and site amenities are required to be provided with developments 5 acres or more in size per UDC 11-3G-2. Based on the area of the proposed development (i.e. 10.25 acres), a minimum of 1.03 acres of qualified open space and one (1) site amenity is required. The applicant proposes to provide 1.11 acres (or 10.8%) of qualified open space in accord with UDC standards consisting of half the street buffer along W. Cherry Ln. and internal Meridian City Council Meeting Agenda September 4, 2018 – Page 207 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 86 of 270 Cherry Blossom Subdivision – RZ, PP H-2018-0018 PAGE 8 common open space areas greater than 50’ x 100’ in area. (Note: The full buffer width along Cherry was included in the calculations, however, there was also area outside of the 50’ x 100’ area that was not included that makes up the difference.) The applicant proposes to construct a segment of the City’s multi-use pathway system through this site as an amenity along the north side of Cedarburg Street with a micro-path connection to an existing micro-path to the east. Staff recommends an additional amenity such as children’s play equipment (or something else comparable) is provided; the applicant should identify the additional amenity at the Commission hearing. Pathways: The Pathways Master Plan depicts a segment of the City’s 10-foot wide multi-use pathway system east/west through the southern portion of the site. The pathway is required to be constructed in accord with the standards in the Plan and have landscaping adjacent to the pathway in accord with the standards listed in UDC 11-3B-12C as noted above under Landscaping. Sidewalks: Sidewalks are required along all public streets as set forth in UDC 11-3A-17. Five-foot wide attached sidewalks are proposed throughout the development in accord with UDC standards. A detached sidewalk is typically required along arterial streets; however, because an attached sidewalk exists along W. Cherry Ln., staff is not recommending it be replaced with a detached sidewalk. Utilities: All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. Street lighting is required to be installed within the development in accord with the City’s adopted standards, specifications and ordinances. Pressurized Irrigation (PI): An underground PI system is required to be provided to each lot in the subdivision as proposed in accord with UDC 11-3A-15. Pressurized irrigation is proposed to be provided by the Nampa and Meridian Irrigation District. A pressure irrigation line/easement is depicted through the middle of Lot 19, Block 4; this easement should be relocated adjacent to a perimeter lot line. Storm Drainage: An adequate storm drainage system is required in all developments in accord with the City’s adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18. Drainage areas that are counted toward the minimum qualified open space standards are required to comply with the standards listed in UDC 11-3B-11C. Waterways: The Kennedy Lateral runs along the east boundary of this site and has been piped. If there is a NMID easement for the waterway, it’s required to be depicted on the plat. If the easement is greater than 10 feet in width, it is required to be included in a common lot that is a minimum of 20’ wide and outside of a fenced area, unless modified by City Council at a public hearing with notice to surrounding property owners in accord with UDC 11-3A-6BD. This section of the lateral is a private users system and is beyond NMID’s jurisdiction; NMID does not claim any easements on this section, per Greg Curtis, NMID. Fencing: All fencing should comply with the standards listed in UDC 11-3A-6B and 11-3A- 7. A mix of 6-foot tall open and closed style fencing is depicted on the landscape plan; a detail of the proposed fencing type should be submitted with the final plat application. Building Elevations: The applicant has submitted conceptual building elevations for future homes within this development (see Exhibit A.4). Building materials consist of stucco with Meridian City Council Meeting Agenda September 4, 2018 – Page 208 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 87 of 270 Cherry Blossom Subdivision – RZ, PP H-2018-0018 PAGE 9 stone veneer accents. Future development should be generally consistent with these elevations and materials. Based on the above analysis, Staff recommends approval of the proposed rezone with the requirement of a development agreement and preliminary plat with the conditions of approval listed in Exhibit B of this report in accord with the Findings contained in Exhibit D. X. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Proposed Preliminary Plat (dated: 2/8/18) 3. Proposed Landscape Plan (dated: 2/8/18) 4. Qualified Open Space Exhibit (dated: 6/8/18) 5. Conceptual Building Elevations B. Agency & Department Comments/Conditions C. Legal Description & Exhibit Map for Annexation Boundary D. Required Findings from Unified Development Code Meridian City Council Meeting Agenda September 4, 2018 – Page 209 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 88 of 270 Exhibit A Page 1 A. Drawings 1. Vicinity/Zoning Map Meridian City Council Meeting Agenda September 4, 2018 – Page 210 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 89 of 270 Exhibit A Page 2 2. Proposed Preliminary Plat (dated: 6/8/18) Meridian City Council Meeting Agenda September 4, 2018 – Page 211 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 90 of 270 Exhibit A Page 3 3. Proposed Landscape Plan (dated: 6/8/18) Meridian City Council Meeting Agenda September 4, 2018 – Page 212 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 91 of 270 Exhibit A Page 4 Meridian City Council Meeting Agenda September 4, 2018 – Page 213 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 92 of 270 2 - 4. Qualified Open Space Exhibit (dated: 6/8/18) Meridian City Council Meeting Agenda September 4, 2018 – Page 214 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 93 of 270 3 - 5. Conceptual Building Elevations Meridian City Council Meeting Agenda September 4, 2018 – Page 215 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 94 of 270 4 - Meridian City Council Meeting Agenda September 4, 2018 – Page 216 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 95 of 270 5 - Meridian City Council Meeting Agenda September 4, 2018 – Page 217 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 96 of 270 6 - Meridian City Council Meeting Agenda September 4, 2018 – Page 218 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 97 of 270 7 - Meridian City Council Meeting Agenda September 4, 2018 – Page 219 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 98 of 270 8 - B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS/CONDITIONS 1. PLANNING DIVISION 1.1 Comments/Site Specific Conditions of Approval 1.1.1 A Development Agreement (DA) is required as a provision of rezone of this property. Prior to the rezone ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of rezone ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the City within six (6) months of the City Council granting rezone. The DA shall, at minimum, incorporate the following provisions: a. Development shall substantially comply with the preliminary plat, landscape plan and conceptual building elevations included in Exhibit A and the associated conditions of approval in the staff report. b. The developer shall obtain an easement across Parcel No. S1212120690 specifically for access to Lots 16, 17 and 19 at the southeast corner of the site. A copy of the recorded easement shall be submitted to the City prior to or with submittal of the final plat application. c. All homes constructed on the site shall be restricted to a single-story in height as proposed by the Developer. 1.1.2 Based on the preliminary plat included in Exhibit A.2, dated 6/8/18, the final plat shall include the following revisions: a. If there are any irrigation easements greater than 10 feet in width, they shall be included in a common lot that is a minimum of 20 feet in width and outside of a fenced area, unless modified by City Council per UDC 11-3A-6D. If an easement exists for the Hunter Lateral along the east boundary of this site, label it accordingly. b. Re-number the Block numbers – the block on the west side of Cherry Blossom Place and the north side of Cedarburg Street shall be Block 1; and the block on the east side of Cherry Blossom Place, the south side of Cedarburg Street and the north side of W. Cherry Avenue shall be Block 2. c. A pressure irrigation easement is depicted through the middle of Lot 19, Block 4; this easement should be relocated adjacent to a perimeter lot line. d. Lot 18, Block 4 is a common driveway and shall not be named; remove the “W. Cherry Ave.” label. 1.1.3 The landscape plan included in Exhibit A.4, dated 6/8/2018, shall be revised as follows: a. Include mitigation information on the plan for any existing trees 4” caliper or greater that are removed from the site with equal replacement of the total calipers lost on site up to an amount of one hundred percent replacement as set forth in UDC 11-3B-10C.5; contact Elroy Huff, City Arborist, (208-489-0589) to schedule an inspection to determine mitigation requirements prior to removal of any trees from the site. b. Include a minimum of one (1) tree within Lot 13, Block 4 along the pathway as set forth in UDC 11-3B-12C.2. c. Include a detail of the proposed fencing types in accord with the standards listed in UDC 11- 3A-7. Meridian City Council Meeting Agenda September 4, 2018 – Page 220 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 99 of 270 9 - d. Under Project Information, remove “building size” as there is no minimum building size in the R-8 district; and correct the “lot size” to reflect the minimum required of 4,000 square feet. e. On the north side of Cedarburg Street, a minimum 5-foot wide landscape strip is required between the curb and sidewalk with landscaping on both sides of the pathway per the standards listed in UDC 11-3B-12C. An application for Alternative Compliance may be submitted for landscaping to only be provided on one side of the pathway since the pathway is taking the place of the sidewalk in that area. f. Revise the landscape plan to coincide with the changes to the plat noted above in condition 1.1.3. 1.1.4 Submit an exhibit with the final plat application that depicts the setbacks, fencing, building envelope, and orientation of the lots and structures that are accessed from common driveways as set forth in UDC 11-6C-3D. The driveways for lots that abut the common driveway but are not taking access from the common driveway shall be depicted on the opposite site of the lot from the common driveway. 1.1.5 The common driveways proposed within the development shall be constructed in accord with the standards listed in UDC 11-6C-3d. 1.1.6 A perpetual ingress/egress easement for the common driveways shall be filed with the Ada County recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment; a copy of the recorded easements shall be submitted with the final plat for City Engineer signature. 1.1.7 The applicant shall provide a segment of the City’s multi-use pathway system through this site as proposed and one (1) additional site amenity such as children’s play equipment (or something else comparable); the applicant shall identify a second amenity at the Commission hearing. 1.1.8 The amended development agreement shall be recorded prior to submittal of a final plat application for the proposed development. 1.1.9 All existing structures on the site shall be removed prior to City Engineer signature on the final plat. 1.2 General Conditions of Approval 1.2.1 Comply with all bulk, use, and development standards of the R-8 zoning district listed in UDC Table 11-2A-6. 1.2.2 Comply with all provisions of 11-3A-3 with regard to access to streets. 1.2.3 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A- 15, UDC 11-3B-6 and MCC 9-1-28. 1.2.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.2.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 1.2.7 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B- 7C. Meridian City Council Meeting Agenda September 4, 2018 – Page 221 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 100 of 270 10 - 1.2.8 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B- 11C. 1.2.9 Construct all parkways consistent with the standards as set forth in UDC 11-3A-17E, 11-3G-3B5 and 11-3B-7C. 1.2.10 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3, including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements, blocks, street buffers, and mailbox placement. 1.2.11 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. 1.2.12 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.3 Ongoing Conditions of Approval 1.3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14. 1.3.2 All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11-3G-3F1. 1.3.3 The project is subject to all current City of Meridian ordinances. 1.3.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.3.5 The applicant shall have an ongoing obligation to maintain all pathways. 1.3.6 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. 1.3.7 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping and constructed features within the clear vision triangle consistent with the standards in UDC 11- 3A-3. 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.4.2 The applicant shall complete all improvements related to public life, safety, and health as set forth in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with UDC 11-5C-3C. 1.4.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C2. 1.4.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two years of the signature of the City Engineer on the previous final plat as set forth in UDC 11 -6B- 7B (if applicable). 1.4.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension as set forth in UDC 11-6B-7. Meridian City Council Meeting Agenda September 4, 2018 – Page 222 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 101 of 270 11 - 1.4.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 2. PUBLIC WORKS DEPARTMENT 2.1 SITE SPECIFIC CONDITIONS OF APPROVAL 2.1.1 A street light plan will need to be included in the final plat and/or building permit application. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.1.2 Water service to Lot 19, Block 4 should come from W Cherry Avenue, not to the back corner of the lot as proposed. 2.1.3 Sanitary sewer and water service to the lots fronting a common driveway shall come from service lines extended from the public right-of-way, and not from mainline extensions within said driveways. 2.2 GENERAL CONDITIONS OF APPROVAL 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC Meridian City Council Meeting Agenda September 4, 2018 – Page 223 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 102 of 270 12 - 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at 208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. Meridian City Council Meeting Agenda September 4, 2018 – Page 224 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 103 of 270 13 - 2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. POLICE DEPARTMENT 3.1 The Police Department has no comment on this application. 4. FIRE DEPARTMENT 4.1 One and two family dwellings not exceeding 3,600 square feet require a fire-flow of 1,000 gallons per minute for a duration of 2 hours to service the entire project. One and two family dwellings in excess of 3,600 square feet require a minimum fire flow as specified in Appendix B of the International Fire Code. Fire Hydrant spacing shall be provided as required by Appendix C of the International Fire Code. 4.2 Acceptance of the water supply for fire protection will be by the Meridian Fire Department and water quality by the Meridian Water Department for bacteria testing. 4.3 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance with International Fire Code Section (IFC) 508.5.4 as follows: a. Fire hydrants shall have a Storz LDH connection in place of the the 4 ½” outlet. The Storz connection may be integrated into the hydrant or an approved adapter may be used on the 41/2" outlet. b. Fire hydrants shall have the Storz outlet face the main street or parking lot drive aisle. c. Fire hydrants shall be placed on corners when spacing permits. d. Fire hydrants shall not have any vertical obstructions to outlets within 10’. e. Fire hydrants shall be placed 18” above finished grade to the center of the Storz outlet. f. Fire hydrants shall be provided to meet the requirements of the Meridian Water Dept. Standards. g. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 4.4 In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved turn around. Phasing of the project may require a temporary approved turn around on streets greater than 150' in length with no outlet. Cul-D-Sacs shall be 96’ in diameter minimum and shall be signed “No Parking – Fire Lane” per International Fire Code Sections 503.3 & D103.6. Meridian City Council Meeting Agenda September 4, 2018 – Page 225 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 104 of 270 14 - 4.5 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’ outside, per International Fire Code Section 503.2.4. 4.6 Emergency response routes and fire lanes shall not be allowed to have traffic calming devices installed without prior approval of the Fire Code Official. National Fire Protection IFC 503.4.1. 4.7 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with International Fire Code Sections 503.3 & D103.6. 4.8 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth in International Fire Code Section 304.1.2. 4.9 Operational fire hydrants, temporary or permanent street signs, and access roads with an all-weather surface are required to be installed before combustible construction material is brought onto the site, as set forth in International Fire Code Section (IFC) 501.4. 4.10 To increase emergency access to the site a minimum of two points of access will be required for any portion of the project which serves more than 30 homes, as set forth in International Fire Code Section D107.1. The two entrances should be separated by no less than ½ the diagonal measurement of the full development as set forth in International Fire Code Section D104.3. The applicant shall provide a stub street to the property to the ( west/east/north/south). 4.11 The roadways shall be built to Ada County Highway District cross section standards and have a clear driving surface. Streets less than 26’ in width shall have no on-street parking; streets less than 32’ in width shall have parking only on one side. These measurements shall be based on the drivable surface dimension exclusive of shoulders. The overhead clearance shall be a minimum of 13’ 6”. The roadway shall be able to accommodate an imposed load of 80,000 GVW as set forth in International Fire Code Section 503.2.1 and D103.6.1 and D103.6.2. 5. REPUBLIC SERVICES 5.1 Republic Services did not submit comments on this application. 6. PARKS DEPARTMENT 6.1 The project developer shall design and construct a multi-use pathway consistent with the location and specifications set forth in the Meridian Pathways Master Plan (Chapter 3) to connect NW 7th Street with the proposed Cherry Blossom Place. Pathway may be provided as a 10’ attached sidewalk along the north side of Cedarburg Street (proposed). 6.2 Prior to final approval, the applicant shall submit a public access easement for any additional width required beyond the public street right-of-way (Cedarburg Street) in order to achieve the 10’ multi-use pathway described above to the Planning Division for Council approval and subsequent recordation. 6.3 The applicant shall also submit a public access easement for the micro-pathway depicted between lots 17 & 18, to provide a connection to the existing micro-pathway at W. Maple Drive in the adjacent Midtown Square subdivision to the east. The easement shall be a minimum of 7’ wide (5’ pathway + 1’ shoulder each side). Use standard City template for public access easements. Easement checklist must accompany all easement submittals. 6.4 Construct all pathways per typical paving section(s) as shown in the Meridian Pathways Master Plan Chapter 3. 6.5 The owners (or representative association) of the properties affected by the public access easement(s) shall have an ongoing obligation to maintain the multi-use pathways. Meridian City Council Meeting Agenda September 4, 2018 – Page 226 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 105 of 270 15 - 7. ADA COUNTY HIGHWAY DISTRICT 7.1 Site Specific Conditions of Approval 7.1.1 Correct deficiencies and replace any broken or deteriorated portions of curb, gutter, and sidewalk on Cherry Lane abutting the site. 7.1.2 Construct 5-foot wide sidewalk on NW 7th Street abutting the site. 7.1.3 Provide a permanent right-of-way easement to 2-feet behind the back of sidewalk for any public sidewalk located outside of the dedicated right-of-way. 7.1.4 Correct deficiencies and replace any broken or deteriorated portions of curb and gutter, on NW 7th Street abutting the site. 7.1.5 Continue McFadden Avenue into the site with curb, gutter and attached sidewalk to intersect Cherry Blossom Place. 7.1.6 Construct the knuckle on McFadden Avenue with a minimum 45-foot back of curb radius. 7.1.7 Construct Cherry Blossom Place and Winsford Court as 33-foot street sections with curb, gutter and 5-foot wide attached sidewalk within 47-feet of right-of-way. 7.1.8 Terminate Winsford Court in a cul-de-sac, approximately 440-feet south of McFadden Avenue, as proposed. 7.1.9 Construct Cedarburg Street as a 33-foot street section with curb gutter and 5-foot wide sidewalk on the south side of Cedarburg Street and a 10-foot wide pathway on the north side of Cedarburg Street within 52-feet of right-of-way. 7.1.10 Construct the cul-de-sac and the knuckle with a minimum 45-foot turning radius. 7.1.11 Pave the existing drive aisle its full width and a minimum of 30-feet into the site from the edge of pavement on 4th Street. 7.1.12 Direct lot access to Cherry Lane is prohibited and shall be noted on the final plat. 7.1.13 Payment of impact fees is due prior to issuance of a building permit. 7.1.14 Comply with all Standard Conditions of Approval. 7.2 Standard Conditions of Approval 7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right-of- way (including all easements). 7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing non-compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 7.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. Meridian City Council Meeting Agenda September 4, 2018 – Page 227 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 106 of 270 16 - 7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.2.10 Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. 8. CENTRAL DISTRICT HEALTH DEPARTMENT Meridian City Council Meeting Agenda September 4, 2018 – Page 228 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 107 of 270 17 - 9. NAMPA MERIDIAN IRRIGATION DISTRICT Meridian City Council Meeting Agenda September 4, 2018 – Page 229 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 108 of 270 18 - 10. IDAHO TRANSPORTATION DEPARTMENT (ITD) Meridian City Council Meeting Agenda September 4, 2018 – Page 230 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 109 of 270 19 - C. Legal Description & Exhibit Map for Rezone Boundary Meridian City Council Meeting Agenda September 4, 2018 – Page 231 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 110 of 270 20 - Meridian City Council Meeting Agenda September 4, 2018 – Page 232 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 111 of 270 21 - Meridian City Council Meeting Agenda September 4, 2018 – Page 233 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 112 of 270 22 - Meridian City Council Meeting Agenda September 4, 2018 – Page 234 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 113 of 270 23 - D. Required Findings from Unified Development Code 1. Rezone Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant a rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Compre hensive Plan; The Applicant is proposing to rezone the subject property from R-4 to R-8 and develop 47 new single-family residential detached homes at a gross density of 4.6 units per acre consistent with the MDR FLUM designation. The City Council finds the proposed amendment complies with the applicable provisions of the Comprehensive Plan as noted above in Section VII and should be compatible with adjacent residential uses (see section VII above for more information). b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that the proposed map amendment to the R-8 zoning district is consistent with the purpose statement for the residential districts as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed zoning map amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the applicant. d. The map amendment shall not result in an adverse impact upon the deliver y of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The City Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). This findings does not apply as the proposed application is for a rezone, not annexation. 2. Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; The City Council finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to land use, transportation, and circulation. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information. Meridian City Council Meeting Agenda September 4, 2018 – Page 235 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 114 of 270 24 - b. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services will be provided to the subject property upon development. (See Exhibit B of the Staff Report for more details from public service providers.) c. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, the City Council finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; The Council finds there is public financial capability of supporting services for the proposed development based on comments provided from the public service providers (i.e., Police, Fire, ACHD, etc.) (see Exhibit B for more detail). e. The development will not be detrimental to the public health, safety or general welfare; and The City Council finds the proposed development will not be detrimental to the public hearing, safety or general welfare. ACHD considers road safety issues in their analysis. f. The development preserves significant natural, scenic or historic features. The City Council is unaware of any significant natural, scenic or historic features that exist on this site. Meridian City Council Meeting Agenda September 4, 2018 – Page 236 of 461Meridian City Council Meeting Agenda December 11, 2018 – Page 115 of 270 City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 4 F Project File Number: Item Title: Fire Station #4 Roof Warranty Replacement Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 4.F. Presenter: Estimated Time f or P resentation: Consent Title of I tem - F ire Station #4 Roof Warranty Replacement Utilize warranty claim and replac e defec tive shingles . Extend the life of the roof at F ire S tatio n 4. C ertainTeed will s upply S hingles at no c o s t and c o ver c o s t o f lab o r and mis c ellaneo us materials up to $150.00 per s q uare. Estimated c o s t to C ity will be $14,900.00 that is in F Y19 Budget fo r F ire S tatio n 4 (res ides in line item 01- 2214-53100). AT TAC HM E NT S: Description Type Upload D ate P W Memo Cover Memo 11/30/2018 Release F orm Cover Memo 11/30/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 116 of 270 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 1 , 2 0 1 8 – P a g e 1 1 7 o f 2 7 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 1 , 2 0 1 8 – P a g e 1 1 8 o f 2 7 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 1 , 2 0 1 8 – P a g e 1 1 9 o f 2 7 0 CertainTeed SAINT GOBAIN RELEASE THIS RELEASE CANCELSAND SUPERSEDES ANYAND ALL -PREVIOUS RELEASES. This offer is valid for 24 months from this date: 10/3/2018 Claim # CR0039193 The city of Meridian, (the "Undersigned") owns property(s) at 2515 S. EAGLE RD., MERIDIAN, ID, 83646 (the "Property") and in consideration of $150.00 per square (towards the cost of labor and miscellaneous materials) and 104 squares of Landmark Shingles, with the appropriate amount of starter, and hip & ridge accessory shingles (the "Settlement") all by CertainTeed Corporation, a Delaware Corporation with offices at Malvern, Pennsylvania ("CertainTeed"), the acceptance of which is hereby acknowledged by the Undersigned, does hereby remise, release, and forever discharge CertainTeed, its parents, officers, agents or employees, and its predecessors, successors and assigns, of and from any and all manner of action or actions, suits, debts, covenants, warranties, contracts, torts, claims, demands of every nature, and any and all other liabilities of any kind whatsoever, in law or equity, which the Undersigned ever had, now has or which may hereafter arise, or which the predecessors, successors, heirs, executors, administrators, insurers or assigns of the Undersigned ever had, can, shall or may have for or by reason of any matter, cause or thing whatsoever, connected with or growing out of the purchase, application or use of the CertainTeed, GS, Bird, or Celotex Roofing Shingles applied to the above -referenced property on or about . It being understood that the Settlement named herein is the sole and only consideration for this Release. It is understood and agreed by the Undersigned that receipt of the Settlement set forth herein is not to be construed as an admission of liability by CertainTeed that any products involved herein are defective, and in fact, CertainTeed expressively denies that any such products are defective, but it has agreed to provide the aforementioned Settlement to resolve a disputed claim. It is further understood that any Settlement paid by CertainTeed is intended to serve as an offset of any money paid the Undersigned, a/k/a the insured(s), may recover or receive or may be entitled to recover or receive from an insurer. If there is more than one owner to execute this Release, the singular shall include the plural and the term "Undersigned" shall mean all owners signing this Release. IN WITNESS WHEREOF AND INTENDING TO BE LEGALLY BOUND, the Undersigned has signed this 114" day of lI er-PXY1kty- , LU { Y—). �B• Ines. MayorDe Weerd Print Name: TAMM d� LtSe��rd itness: fo=ea, reebte�- M��O� Print Name: This document does not need to be notarized rrt"I 17t, SAINT-GOBAIH CertalnTeed Roofing 20 Moores Road - Malvern, PA 19355 • USA • Tel: (800) 345-1145 - Fax: (215) 274-2519 • www.rertainteed.com • www.ctroof.com City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 4 G Project File Number: Item Title: Interagency Agreement Between The Ada County Highway District and the City Of Meridian for Water and Sewer Improvements for Linder Road, Ustick to McMillan Road & Linder Road, Cayuse Creek Drive to Chinden Boulevard. ACHD Project No. 517024 & 517032 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 4.G. Presenter: Consent Estimated Time f or P resentation: Consent Title of I tem - Interagency Agreement Between T he Ada C ounty Highway District and the City Of M eridian for Water and S ewer Improvements for L inder Road, Ustick to M cM illan Road & L inder Road, Cayuse Creek Drive to Chinden Boulevard. AC HD P roject No. 517024 & 517032 A C HD will be widening L inder Road to five lanes between Ustick to McMillan & C ayuse C reek Drive to Chinden B oulevard as part of their 2019 roadway program. A s a utility within the public right of way, the City is responsible for adjustment of water and sewer infrastructure to allow f or roadway projects. As part of the construction, City of Meridian utilities are being adjusted to meet required clearances. T he construction will also allow the City to stub out utilities for future development. AT TAC HM E NT S: Description Type Upload D ate S igned I nteragency A greement Cover Memo 12/6/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 121 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 122 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 123 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 124 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 125 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 126 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 127 of 270 IN WITNESS HEREOF, the parties hereto have executed this Agreement on the day and year herein first written. ATTEST: ADA COUNTY HIGHWAY DISTRICT By: By: i VVQRq 6afgtaker Director President, Board of Commissioners ATTEST: EDAUGVS CITY OF MERIDIAN 0 �w r ('ity of B S% By -:Z EkIEIANI 7�---- C. Jay Coes- SEAL W Tam e Weerd City Clerk � ��� Mayor ZZlhe TKOP�- Page 7 of 8 STATE OF IDAHO ) ss. COUNTY OF ADA ) On this day of 7)'& lam' , 2018, before me, the undersigned, personally appeared SARA BAKER and BRUCE WONG, President of the Board of Commissioners and Director respectively of the ADA COUNTY HIGHWAY DISTRICT, a body politic and corporate, known to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same for and on behalf of said body. IN WITNESS WHEREOF, I have hereunto set my h nd•.and affixed my day and year first above written. Z •�.••� t,. SPF •. '� �� G�t;••o�ARY�'•��'o •� ' 62051 Comm• o= '•.,`ATE O STATE OF IDAHO ss. COUNTY OF ADA "VZ Notary Publ Residing at My commis: Iff I seal the '/ iLz , Idaho expiresAugust 13, 2019 On this � �-I,- day of , 2018, before me, the undersigned, personally appeared TAMMY DE WEERD and C. JAY COLES, Mayor and City Clerk respectively of MERIDIAN CITY, a municipal corporation, known to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same for and on behalf of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. CHARLENE WAY COMMISSION 0673W NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28122 Notary Public for Idaho Residing at 0'6('Q cerin, , Idaho My commission expires: Page 8 of 8 City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 4 H Project File Number: Item Title: Dog License Designee Agreement between Idaho HumaneSociety and City of Meridian Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 4.H. Presenter: Estimated Time f or P resentation: Title of I tem - D og L icense D esignee Agreement between Idaho Humane S ociety and C ity of M eridian AT TAC HM E NT S: Description Type Upload D ate A greement A greements / C ontracts 12/4/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 130 of 270 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 1 , 2 0 1 8 – P a g e 1 3 1 o f 2 7 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 1 , 2 0 1 8 – P a g e 1 3 2 o f 2 7 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 1 , 2 0 1 8 – P a g e 1 3 3 o f 2 7 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 1 , 2 0 1 8 – P a g e 1 3 4 o f 2 7 0 S. Applicable law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. T. Approval required: This Agreement shall not become effective or binding until approved by City. LICENSING DESIGNEE: IDAHO HUMANE SOCIETY i /'7! ;'IM .K gee's Signature■ Y: I—ewaxy Prift Name CITY OF MERIDIAN BY: —� Tammy d 'CV erd, Mayor Attest: eClerkCy Col, 2019 DOG LICENSING DESIGNEE AGREEMENT N PAGE 5 OF 5 _1dohot 4u "YM Soc. ED /, ('f . or w E ID1AN>.. '41 SEAL City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 4 1 Project File Number: Item Title: Dog License Designee Agreement Meridian Veterinary Hospital and City of Meridian Meeting Notes: VA6 I TEM SHEET C ouncil Agenda I tem - 4.I . Presenter: Estimated Time f or P resentation: Title of I tem - D og L icense D esignee Agreement between M eridian Veterinary Hospital and C ity of M eridian AT TAC HM E NT S: Description Type Upload D ate A greement A greements / C ontracts 12/4/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 136 of 270 2019 DOG LICENSING DESIGNEE AGREEMENT  PAGE 1 OF 5 DOG LICENSING DESIGNEE AGREEMENT This DOG LICENSING DESIGNEE AGREEMENT is made this _______ day of __________________, 20___, by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as “City,” 33 East Idaho Avenue, Meridian, Idaho 83642, and Meridian Veterinary Hospital, hereinafter referred to as “Licensing Designee,” whose business address is 421 W Franklin Road, Meridian, Idaho 83642. A. Purpose of Agreement: The purpose of this Agreement is to set forth the rights and obligations of City and of Licensing Designee with reference to Licensing Designee’s issuance of dog licenses on City’s behalf. By entering into this agreement, both parties seek to: 1) encourage and facilitate the licensing of all dogs within the City of Meridian; and 2) implement the provisions of Meridian City Code section 6-2-3(D). B. Time of Performance: This agreement shall be effective from January 1, 2019 to December 31, 2019. C. Designation of authority: City hereby authorizes and empowers Licensing Designee to issue dog licenses on behalf of City in accordance with all applicable provisions of Meridian City Code. D. Responsibilities of Licensing Designee: 1. Issuance of dog licenses: Licensing Designee shall issue dog licenses only after verification of compliance with all provisions of Meridian City Code section 6-2-3(A)(2), including, but not limited to: a. Verification that the owner of any dog to be licensed is eligible for the license fee sought to be paid, i.e., whether dog to be licensed is neutered or spayed; whether dog owner/user is visually or hearing impaired or disabled; whether dog owner is training such dog as seeing eye, hearing ear, or guide dog; and/or whether replacement license tag will indeed replace validly issued, lost tag. b. Collection of appropriate license fee. 2. Rabies education. Licensing Designee shall provide to each dog owner to whom a dog license is issued written information regarding the importance of vaccinating dogs against rabies. 18 4th December Meridian City Council Meeting Agenda December 11, 2018 – Page 137 of 270 2019 DOG LICENSING DESIGNEE AGREEMENT  PAGE 2 OF 5 3. Official log: Licensing Designee shall keep an official, monthly, written log of all dog licenses issued by Licensing Designee on the form provided by City, and shall keep such written log complete and current at all times. 4. Administrative fee: City hereby authorizes Licensing Designee to collect and keep an administrative fee of fifty percent (50%) of the amount of each dog license fee collected on City’s behalf. 5. Monthly submission to City Clerk: At the end of each month during the term of this Agreement, Licensing Designee shall submit to the Meridian City Clerk: a. All dog license fees collected by Licensing Designee on City’s behalf; and b. A true and correct copy of the Licensing Designee’s monthly log, completed in full. Such fees and log shall be submitted to the Meridian City Clerk no later than the tenth (10th) day of the month following the month for which the fees were collected and the monthly log completed. 6. Remission of discrepancy: If, following the Meridian City Clerk’s review and accounting of Licensing Designee’s issuance of dog licenses, the Meridian City Clerk notifies Licensing Designee of a discrepancy in fees collected and data reported by Licensing Designee in the log or quantity of unissued tags, Licensing Designee shall remit to City funds in the amount of such discrepancy. Licensing Designee’s obligation to remit to City funds in an amount corresponding to the number and type of dog licenses issued and the number of unissued dog license tags returned to City shall not be excused for any reason, regardless of Licensing Designee’s assertion of loss, theft, misplacement, mistake, or mismanagement of fees, tags, and/or data. E. Responsibilities of City: 1. Provision of dog license tags: City shall provide dog license tags to Licensing Designee. 2. Monthly accounting: In the event of a discrepancy between the log, fees remitted, and/or unissued tags, the Meridian City Clerk shall notify Licensing Designee in writing and Licensing Designee shall remit to City funds in the amount of the discrepancy. 3. Annual accounting: The Meridian City Clerk shall conduct an annual audit to determine that the fees remitted correspond to the number and type of dog license tags issued by the designee according to the designee’s logs. In the event of a discrepancy between the logs, fees remitted, and/or unissued tags, the Meridian City Clerk shall notify Licensing Designee in writing and Licensing Designee shall remit to City funds in the amount of the discrepancy. Meridian City Council Meeting Agenda December 11, 2018 – Page 138 of 270 2019 DOG LICENSING DESIGNEE AGREEMENT  PAGE 3 OF 5 F. Independent Contractor: In all matters pertaining to this agreement, Licensing Designee shall be acting as an independent contractor, and neither Licensing Designee, nor any officer, employee or agent of Licensing Designee, will be deemed an employee of City. The selection and designation of the personnel of City in the performance of this agreement shall be made by City. G. Hold Harmless: In all matters pertaining to this Agreement, Licensing Designee shall save and hold harmless City from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and/or losses and expenses caused or incurred by Licensing Designee, its servants, agents, employees, guests, and business invitees in the course of implementing the terms of this Agreement, and not caused by or arising out of the tortious conduct of City or its employees. H. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, addressed to City as follows: City Clerk, City of Meridian, 33 E. Idaho Avenue, Meridian, Idaho 83642, or to Licensing Designee as follows: Meridian Veterinary Hospital, 421 W Franklin Road, Meridian, Idaho 83642 Either party may change its address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. I. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys’ fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. J. Assignment: It is expressly agreed and understood by the parties hereto, that Licensing Designee shall not have the right to assign, transfer, hypothecate, subcontract, or sell any of its rights or responsibilities under this Agreement except upon the prior express written consent of City. K. Discrimination Prohibited: In performing the Services set forth herein, Licensing Designee shall not discriminate against any person on the basis of race, color, religion, sexual orientation or gender identity, national origin or ancestry, age or disability. L. Reports and Information: At such times and in such forms as the City may require, there shall be furnished to the City such statements, records, reports, data and information as the City may request pertaining to matters covered by this Agreement. M. Audits and Inspections: At any time during business hours and as often as the City may deem necessary, there shall be made available to the City for examination all of Licensing Designee’s records with respect to all matters covered by this Agreement. Meridian City Council Meeting Agenda December 11, 2018 – Page 139 of 270 2019 DOG LICENSING DESIGNEE AGREEMENT  PAGE 4 OF 5 N. Compliance with Laws: In performing the scope of services required hereunder, Licensing Designee shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. O. Changes: Proposed changes to any portion of this Agreement shall be submitted in writing. The party to whom the change is proposed shall have thirty (30) days to accept or reject the proposed change. Changes which are mutually agreed upon by and between the City and Licensing Designee shall be incorporated into this Agreement by written amendment signed by both parties. P. Termination: 1. Written notice: If, through any cause, Licensing Designee, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the Meridian City Council determines that termination of this Agreement is in the best interest of City, the City shall thereupon have the right to terminate this Agreement by giving Licensing Designee at least fifteen (15) calendar days written notice. Licensing Designee may terminate this agreement at any time by giving at least fifteen (15) calendar days written notice to City. 2. Remittance to City: In the event of any termination of this Agreement, all finished or documents, data, and reports prepared by Licensing Designee pursuant to Meridian City Code and/or under this Agreement, completed or incomplete, shall, at the option of the City, become its property, and Licensing Designee shall remit to City all licensing fees collected by Licensing Designee on City’s behalf and all unissued dog license tags. Upon such remittance following termination, the Meridian City Clerk shall conduct an accounting(s) as set forth in sections E(2) and E(3) of this Agreement, and Licensing Designee shall remit to City funds in the amount of the discrepancy. Licensing Designee shall not thereby be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Agreement by Licensing Designee. This provision shall survive the termination of this agreement and shall not relieve Licensing Designee of its liability to the City for damages. Q. Construction and severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. R. Entire agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. Meridian City Council Meeting Agenda December 11, 2018 – Page 140 of 270 S. Applicable law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. T. Approval required: This Agreement shall not become effective or binding until approved by City. LICENSING DESIGNEE: MERIDIAN VETERINARY HOSPITAL Designee's Signature BY: Robin Kaeppner Print Name CITY OF MERIDIAN BY: Tammy d eerd, Mayor Attest: CJAy Coles, C(j Clerk 2019 DOG LICENSING DESIGNEE AGREEMENT • PAGE 5 OF 5 1 a.nV4- 4QOvp,?ED gUG�s �o o. 16 Vf ER itIDIAN�,_ � IDAHO SEAL City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 4 J Project File Number: Item Title: Dog License Designee Linder Pet Medical Care and City of Meridian Meeting Notes: rte✓ APPROVED I TEM SHEET C ouncil Agenda I tem - 4.J . Presenter: Estimated Time f or P resentation: Title of I tem - D og L icense D esignee Agreement between L inder P et M edical Care and City of M eridian AT TAC HM E NT S: Description Type Upload D ate A greement A greements / C ontracts 12/6/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 142 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 143 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 144 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 145 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 146 of 270 S. Applicable law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. T. Approval required: This Agreement shall not become effective or binding until approved by City. LICENSING DESIGNEE: LINDER PET MEDICAL CARE Desi nee's Signature f BY: Print Name CITY OF MERIDIAN-.,---..--_ BY: Tamm Y ERIDIAly__,._-..-- BY:Tammy d erd, Mayor Attest: ///�' a v CJAY Coles, Ci Clerk 20I ^ 19 DoGU_CENwSJING DESIGNEE AGREEMENT • PAGE 5 of 5 L -S e P T PQORp�?EDAUGv T S �S-��� o E� i IDIAN�— IDAHO SEAL City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 4 K Project File Number: Item Title: AP Invoices for Payment 12/07/18 - $627,301.98 Meeting Notes: 9 9PPROIED I TEM SHEET C ouncil Agenda I tem - 4.K . Presenter: Estimated Time f or P resentation: Title of I tem - AP Invoices for P ayment 12/07/18 - $627,301.98 AT TAC HM E NT S: Description Type Upload D ate I nvoices for Payment Cover Memo 12/6/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 148 of 270 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A-1 STAMP & MABEL'S LABELS C.Campbell & R.McKell-name badges & plates 38.00 01 General Fund A-1 STAMP & MABEL'S LABELS Name Badge for CR - Director 10.00 01 General Fund A-1 STAMP & MABEL'S LABELS notary stamp for J. Iverson 35.00 01 General Fund ADA COUNTY HIGHWAY DISTRICT 18-0451,ACHD Pine-Meridian to Locust Lights 11/28/18 143.26 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,Streetlight Maintenance FY19 30681B 11/19/18 1,981.70 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,Streetlight Maintenance FY19 Multiple light 11/19/18 1,925.85 01 General Fund BOISE REFRIGERATION SVC CO 220/repair oven, Station 4 708.43 01 General Fund BOISE REFRIGERATION SVC CO 220/repair stove at Station 2 708.43 01 General Fund BROWNELLS Firearm Parts and Equipment for PD 368.10 01 General Fund BUILDERS FIRSTSOURCE 220/furring strips, for forced entry training prop 52.12 01 General Fund CANYON TRUCK UPFITTERS alarm, ram mount, & lights for fleeet trucks - qty 13 1,109.21 01 General Fund CHRISTOPHER VERKERK Reimburse C. Verkerk, PrimePay checks never cashed 200.00 01 General Fund CITY OF BOISE ATTORNEYS OFFICE 19-0065 Prosecutor & Criminal Legal Services December 2018 35,970.59 01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash - November 2018 -65.00 01 General Fund COLLISIONDATA tool rental to pull data from Hyandai computer, DR#18-7429 750.00 01 General Fund DEBEST PLUMBING, INC Faucet Handles for PD 633.65 01 General Fund DISCOVERY BENEFITS PO18-0157 FY18 FSA/COBRA Sept. 2018 1,169.25 01 General Fund DISCOVERY BENEFITS PO19-0131 FSA/COBRA Monthly Fee Oct. 2018 1,169.25 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO 220/LED lights for ST. 4 & St. 5 56.68 01 General Fund GLOBAL TECHOPS INC Range R Wall Sensor for tactical operations -5,995.00 01 General Fund GOVERNMENTJOBS.COM, INC.Government Jobs Job Posting Pack for Community Development 800.00 01 General Fund GREG REEDER Officer Severson Retirement-Duty Weapon Engraving 45.05 01 General Fund HOME DEPOT CREDIT SERVICES 220/55 tarps for all stations, used during incidents 548.90 01 General Fund HOME DEPOT CREDIT SERVICES 220/Respirators & safety glasses 92.79 01 General Fund HOME DEPOT CREDIT SERVICES 220/wood for training prop 4.88 01 General Fund HOME DEPOT CREDIT SERVICES adhesive for Homecourt volleyball install - qty 6 125.82 01 General Fund HOME DEPOT CREDIT SERVICES Christmas parade lights - qty 2 67.96 01 General Fund HOME DEPOT CREDIT SERVICES credit on Christmas parade lights - qty 2 (67.96) 01 General Fund HOME DEPOT CREDIT SERVICES lumber for Santa photo backdrop for Chidlren's Festival x 14 52.84 01 General Fund HOME DEPOT CREDIT SERVICES materials for parade floats - qty 12 116.97 01 General Fund IDAHO CORRECTIONAL INDUSTRIES M.Smith, C.Campbell, R.McKell-business cards 138.75 01 General Fund IDAHO POWER Fire Department Power - November 2018,1,903.93 01 General Fund IFPF 220/IFPF 2019 Membership dues, J.Bongiorno & J.Overton 300.00 Date: 12/6/18 11:25:29 AM Page: 1Meridian City Council Meeting Agenda December 11, 2018 – Page 149 of 270 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund IMPACT PEST SERVICES pest control at Ten Mile Interchange 11/16/18 250.00 01 General Fund INDEPENDENCE INDOOR SHOOTING Membership for Shooting Range Oct 2018 4,779.00 01 General Fund INSIGHT PUBLIC SECTOR, INC.19-0075 Ubiquiti EdgeSwitch 48-Switch Managed rack Mountable 15,454.22 01 General Fund INTERNL MUNICIPAL LAWYERS ASSN IMLA Membership 2019 695.00 01 General Fund JAG TOOL & EQUIPMENT RENTAL weed burner rental for ditch burning at Borup 11/26/18 89.41 01 General Fund KELLER ASSOCIATES, INC.18-0509 Electrical Plans Examining Services 11/2018 18,627.90 01 General Fund LAERDAL MEDICAL CORP 220/Laerdal equipment, medical, pk 10 angled connectors 31.95 01 General Fund LOWE'S 220/Dishwasher, ST. 4 577.59 01 General Fund M.D. WILLIS, INC.Court Reporting 3,154.00 01 General Fund MASTERCARD MC Parks #1 11/30/18 Statement -727.02 01 General Fund MASTERCARD MC Parks #2 11/30/18 Statement-850.65 01 General Fund MASTERCARD MC Parks #3 11/30/18 Statement -166.71 01 General Fund MASTERCARD MC Parks #4 11/30/18 Statement -819.18 01 General Fund MOTION & FLOW CONTROL PRODUCTS 220/silicone hose to repair T-31, MF021 6.19 01 General Fund NATIONAL LAW ENFORCEMENT SUPPLY Drug Testing Kits 176.35 01 General Fund NFPA 220/ 4 Fire & Explosion Books 378.95 01 General Fund OFFICE DEPOT, INC.220/Toner - 1 119.75 01 General Fund OFFICE DEPOT, INC.calanders, binders, white board cleaner, paper, highlighters 213.02 01 General Fund OFFICE DEPOT, INC.copy paper, highlighters, & notepads - qty 4 69.63 01 General Fund OFFICE DEPOT, INC.FY18 USB for CR 6.99 01 General Fund OFFICE DEPOT, INC.label maker for S. Ramirez x qnty 1 36.42 01 General Fund OFFICE DEPOT, INC.mouse pad & staple remover - qty 2 16.50 01 General Fund OFFICE DEPOT, INC.notebooks - qty 6 13.08 01 General Fund OFFICE DEPOT, INC.office chair - qty 2 737.50 01 General Fund OFFICE DEPOT, INC.Office Supplies 197.68 01 General Fund OFFICE DEPOT, INC.paper 27.65 01 General Fund OFFICE DEPOT, INC.phone shoulder rest & computer keyboard - qty 2 27.58 01 General Fund OFFICE DEPOT, INC.portfolio letter x qnty 1 25.62 01 General Fund OFFICE DEPOT, INC.Printer, HP , LSRJT, LJ Pro 126.94 01 General Fund OFFICE DEPOT, INC.sharpies for Santa Letters - qty 1 dozen 11.60 01 General Fund OFFICE DEPOT, INC.Task Chair for Crime Prevention Office 163.42 01 General Fund OFFICE DEPOT, INC.Toner and wrist pad 13.23 01 General Fund OWYHEE EXPRESS CARRIAGE CO 2018 Christmas parade and carriage rides 800.00 01 General Fund OXARC, INC.220/refill 3 medical oxygen cylinders 20.20 01 General Fund POLICE EXECUTIVE RESEARCH FORU 2019 PERF Membership for B.Erickson 200.09 01 General Fund QUALITY ELECTRIC 18-0535,Ph2 Residential Streetlights,const as of 11/19/18 28,454.40 Date: 12/6/18 11:25:29 AM Page: 2Meridian City Council Meeting Agenda December 11, 2018 – Page 150 of 270 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund RESERVE ACCOUNT POSTAGE USE, November 2018, #20474979 1,588.14 01 General Fund RICOH USA, INC Copier Lease Dec 2018, Additional Copies Nov 2018 - CID 477.03 01 General Fund RICOH USA, INC Copier Lease Dec 2018, Additional Copies Nov 2018 - Records 211.02 01 General Fund RICOH USA, INC Copier Lease Dec 2018, Additional Images Nov 2018 - Code 120.49 01 General Fund RICOH USA, INC Copier Lease Dec 2018, Additonal Copies Nov 2018 - Patrol 500.60 01 General Fund RICOH USA, INC MPC307-RIC RIcoh MPC307 Configurable PTO Model 2,478.85 01 General Fund RICOH USA, INC MPC4504EX-Ric/Ricoh MPC4504EX Configurable PTO Model 14,937.05 01 General Fund RICOH USA, INC Ricoh Lease: $260.53 Copies: $172.36 Nov. 2018 432.89 01 General Fund RICOH USA, INC Ricoh Lease: $260.53 Copies: $284.63 Oct. 2018 545.16 01 General Fund RIPPIN BRASS, LLC.Band Performance on 2018 Council Parade Float 350.00 01 General Fund SALT LAKE WHOLESALE SPORTS Ammo for PD 4,774.50 01 General Fund SLHS SERVICE AREA Pre Employment Testing 156.00 01 General Fund SMITH POWER PRODUCTS 19-0125 220/Repair T-31 Transmission 21,669.78 01 General Fund SONIA WILLIAMSON 2018 Parade stilt performance x qnty 3 11/30/18 150.00 01 General Fund STRICTLY TECHNOLOGY HP 507A Black-Original-toner Cartridge 566.09 01 General Fund SYNCB/AMAZON 220/envelopes & batteries, Admin Office 26.96 01 General Fund SYNCB/AMAZON 220/pack of 12 microfiber cloths 10.80 01 General Fund SYNCB/AMAZON Bandages for Med cabinet in breakroom 5.75 01 General Fund SYNCB/AMAZON floor sandwich board signs - qty 6 119.60 01 General Fund SYNCB/AMAZON Insp. Vehicle Ice scraper, Organizer and Information Binders 270.27 01 General Fund SYNCB/AMAZON Marketing Holders Clear Acrylic 5x7 Sign Holder 26.99 01 General Fund SYNCB/AMAZON Office Supplies 13.69 01 General Fund SYNCB/AMAZON OREI HD-102 1x2 1 Port HDMI Po (16.99) 01 General Fund SYNCB/AMAZON Refill med cabinet in breakroom 57.65 01 General Fund SYNCB/AMAZON Vivo Dual LCD LED Monitor Desk Mount Stand 128.95 01 General Fund T-ZERS SHIRT SHOP 220/Clothing, tshirts, shorts qty 193 2,889.10 01 General Fund T-ZERS SHIRT SHOP Evidence Tech Uniform Embroidered 92.00 01 General Fund THE UPS STORE Postage to Mail Evidence to Lab 94.21 01 General Fund THE UPS STORE Postage to send Evidence to Lab 95.40 01 General Fund TOLL BROS INC.Refund: LD-RSUB-2017-0057, wrong meter size,560.51 01 General Fund TRANE U.S. INC.HVAC service agreement 2,607.00 01 General Fund UNIFORMS 2 GEAR Credit for D.Kenny Honor Guard Shoes Returned (128.00) 01 General Fund UNIFORMS 2 GEAR D. Kenny Honor Guard Shoes 128.00 01 General Fund UNIFORMS 2 GEAR New Hire Pants for Halstead 35.51 Date: 12/6/18 11:25:29 AM Page: 3Meridian City Council Meeting Agenda December 11, 2018 – Page 151 of 270 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund UNIFORMS 2 GEAR New Hire Uniform & Gear for Childers 1,094.08 01 General Fund UNIFORMS 2 GEAR SWAT Uniform for Rogers 2,697.56 01 General Fund UNION PACIFIC RAILROAD CO 19-0023 FY19 Monthly Rent of South Parking Lot December 20 1,864.16 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 Data Plan #1, 10/21 - 11/20/18 718.50 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones - 10/21 - 11/20/18 8,137.61 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 Data Plan #2 -10/21 - 11/20/18 683.02 01 General Fund VLCM Mitel IP480g Phone, Mitel IP Phone IP485G 3,332.12 01 General Fund WEIDNER & ASSOCIATES 220/Part to repair SCBA Compressor 117.29 01 General Fund WEIDNER & ASSOCIATES 220/Trash Hook 175.10 01 General Fund WEX BANK INC #0496-00-332449-8, 11/30/2018_WEX_Bank 29,979.91 01 General Fund WW GRAINGER, INC 220/2 Ext cords, ST. 3 69.00 01 General Fund WW GRAINGER, INC 220/4 packs batteries, St. 2, for equipment 76.28 01 General Fund WW GRAINGER, INC 220/Batteries for equipment 21.86 01 General Fund WW GRAINGER, INC 220/Batteries, AA, St. 4 46.16 01 General Fund WW GRAINGER, INC 220/DEF, St. 5 413.87 01 General Fund WW GRAINGER, INC 220/Earplugs - pk 100 17.43 01 General Fund WW GRAINGER, INC 220/Wet mop handle, 60 inch 30.26 Total 01 General Fund 240,734.08 07 Impact Fund KNIFE RIVER 18-0232, 18-0531 pay #9 sitework,utilities,paving-Discovery 112,352.70 Total 07 Impact Fund 112,352.70 20 Grant Fund governmental RESERVE ACCOUNT POSTAGE USE, November 2018, #20474979 4.56 Total 20 Grant Fund governmental 4.56 60 Enterprise Fund A-1 STAMP & MABEL'S LABELS stamp ink pad for B. Davidson 7.50 60 Enterprise Fund ADA COUNTY HIGHWAY DISTRICT 18-0212,ACHD Pine-Meridian to Locust Water/Sewer 11/28/18 9,778.55 60 Enterprise Fund BOE - Boise Office Equipment XKP547491 Copier Copies 11/3/18-12/2/18 100.19 Date: 12/6/18 11:25:29 AM Page: 4Meridian City Council Meeting Agenda December 11, 2018 – Page 152 of 270 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund CH2M HILL ENGINEERS, INC 17-0384,WRRF Headworks Upgrades software int. 10/1-10/26/18 7,024.64 60 Enterprise Fund CHIO WONG Refund: wat/sewer/trash, #0318107-07, 5183 N Dove Ridge Pl., 135.58 60 Enterprise Fund CITY OF BOISE Fish Tissue Monitoring Agreement 10/18/18-9/30/19 4,590.00 60 Enterprise Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash - November 2018 -48.59 60 Enterprise Fund COVERTECH Refund: Dumpster Deposit, #99011090-01, 4153 W. Spearfish Dr 99.16 60 Enterprise Fund DEPT OF HEALTH & WELFARE Chlorophyll/pheophytin testing (9 tests)675.00 60 Enterprise Fund DERICK WAELBROCK Refund: wat/sewer/trash, #09320107-03, 4726 N. Alester Ave., 27.68 60 Enterprise Fund DONALD & JOAN PETERSON Refund: wat/sewer/trash, #14197430-01, 3417 W. Kirkam Ln., 39.47 60 Enterprise Fund DUBOIS CHEMICALS INC 19-0017 Defoamer Tote (2,200#)2,640.00 60 Enterprise Fund EUROFINS EATON ANALYTICAL LLC Water Sampling Annual Lead & Copper Qty 12 1,440.00 60 Enterprise Fund EUROFINS EATON ANALYTICAL LLC Water Sampling Annual Lead & Copper Qty 4 80.00 60 Enterprise Fund EUROFINS EATON ANALYTICAL LLC Water Sampling Lead & Copper Qty 12 240.00 60 Enterprise Fund EUROFINS EATON ANALYTICAL LLC Water Testing @ Well 30 Qty 14 1,114.00 60 Enterprise Fund EXECUTRAIN OF IDAHO Excel Training for GHarris, TBernard & MEspinola (3 qty) 783.00 60 Enterprise Fund FASTENAL COMPANY Nuts to repair pump on pump 4 at S Black Cat LS (10 qty) 14.80 60 Enterprise Fund FASTENAL COMPANY Vinyl Tape Qty 5 25.16 60 Enterprise Fund FERGUSON ENTERPRISES INC.6 PVC WDG Rest GLND Onelok Qty 2 129.84 60 Enterprise Fund FERGUSON ENTERPRISES INC.Cap Chain w/ring, Hydrant Ring Repl Tool Qty 4 196.95 60 Enterprise Fund FERGUSON ENTERPRISES INC.Meter Adpter, Meter Pit Qty 14 518.03 60 Enterprise Fund FERGUSON ENTERPRISES INC.MF C153 SLD Plug Qty 1 104.23 Date: 12/6/18 11:25:29 AM Page: 5Meridian City Council Meeting Agenda December 11, 2018 – Page 153 of 270 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund FERGUSON ENTERPRISES INC.MT SID Plug Qty 1 104.23 60 Enterprise Fund GRACE AT FAIRVIEW LAKES, LLC.Refund: Surety-2016-0095, Grace Assisted living phase 3, 3,460.00 60 Enterprise Fund GREG SLATTERY Refund: wat/sewer/trash, #14200438-02, 2013 N Silverleaf Pl. 68.07 60 Enterprise Fund HOME DEPOT CREDIT SERVICES 8ft Trex Enhance Beach Dune Deck Board for A15392 Utility Tr 50.94 60 Enterprise Fund HUMPHREY PROPERTY MGMT Refund: wat/sewer/trash, #17790509-02, 2140 N Cougar Way, 68.48 60 Enterprise Fund I. KRUGER INC.Screws & nuts for tertiary filter 1 (40 qty)69.16 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business cards for MLatham (1 bx)46.25 60 Enterprise Fund IDAHO POWER 2202131047, WWTP Power - November 2018-37,575.92 60 Enterprise Fund IDAHO POWER 2205167097 WWTP Power - Liftstations - Nov 2018 -3,038.30 60 Enterprise Fund INFOR PUBLIC SECTOR 19-0137 Hansen 8 Asset Mgmt Maintenance 43,180.46 60 Enterprise Fund JAG TOOL & EQUIPMENT RENTAL 1/4yd 6bag Concrete for Hydrant Repair 95.00 60 Enterprise Fund JAG TOOL & EQUIPMENT RENTAL 3/4 Yd 6 Bag Concrete 125.00 60 Enterprise Fund JINSHENG QIAO & ZENG ZHENZHEN Refund: wat/sewer/trash, #05780225-02, 5232 N. Beaham Ave., 40.14 60 Enterprise Fund KELLER ASSOCIATES, INC.18-0103,S Meridian/Linder Sewer Trunk Design 10/1-10/31/18 22,068.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs 10/1-31/18 Bicentennial Farm#2-7 sheets 2,030.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs 10/1-31/18 Trilogy Sub#2-5 sheets 1,300.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs-10/1-31/18 Compass Chtr School-2 sheets 520.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs-10/1-31/18 Elevate Storage Unit-1 sheet 260.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs-10/1-31/18 Paramount Storage 1 sheet 260.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs-10/1-31/18 Pine 43 Sub#1-5 sheets 1,450.00 Date: 12/6/18 11:25:29 AM Page: 6Meridian City Council Meeting Agenda December 11, 2018 – Page 154 of 270 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs-10/1-31/18 Verical View Clmg Gym-1 sheet 260.00 60 Enterprise Fund KNIFE RIVER 18-0504 Change Order 4 - Black Cat Trunk Sewer Ph. 5 - Mainl 29,608.50 60 Enterprise Fund MASTERCARD MC PW #1 11/30/18 Statement -1,235.96 60 Enterprise Fund MASTERCARD MC PW #2 11/30/18 Statement -1,021.22 60 Enterprise Fund MATTHEW MITCHELL Refund: wat/sewer/trash, #04700006-05, 1283 W Hitchcock, 2,700.00 60 Enterprise Fund MICHAEL & NICOLE WITTY Refund: wat/sewer/trash, #16163604-04, 451 W Sedgewick Dr., 29.13 60 Enterprise Fund MIKE & VERONICA GASAWAY Refund: wat/sewer/trash, #18200221-03, 2818 N. CenterPoint W 67.34 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Brass FNPT Wog, FNPT Coupling, Brass Nipple Qty 3 17.90 60 Enterprise Fund MOTION INDUSTRIES, INC Digester mixter cartridge rebuild kit (17 qty)1,928.88 60 Enterprise Fund MOTION INDUSTRIES, INC Trantorque keyless bushing for digester mixer kits (3 qty) 1,017.14 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Hydraulic filter hasting 27.57 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Welding helmet lenses (10 qty)25.25 60 Enterprise Fund OFFICE DEPOT, INC.calanders, binders, white board cleaner, paper, highlighters 115.50 60 Enterprise Fund OFFICE DEPOT, INC.desk pad x qnty 1 16.39 60 Enterprise Fund OFFICE DEPOT, INC.Flags 8.92 60 Enterprise Fund OFFICE DEPOT, INC.Flags, badge holders 18.84 60 Enterprise Fund OFFICE DEPOT, INC.Labels, badge holders 15.09 60 Enterprise Fund OFFICE DEPOT, INC.Toner and wrist pad 166.29 60 Enterprise Fund OLYMPUS TECHNOLOGIES, INC.OTI mixer cartridge for digester 6,785.00 60 Enterprise Fund OPTIV SECURITY INC 0Mbps Software Subscription for the HIPswitch 75, 100 and 25 884.12 Date: 12/6/18 11:25:29 AM Page: 7Meridian City Council Meeting Agenda December 11, 2018 – Page 155 of 270 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund OVERHEAD DOOR COMPANY Install Receivers & Transmitters @ Water Admin Bldg Qty 19 1,717.20 60 Enterprise Fund OXARC, INC.19-0010 Soduim Hypochlorite Delivery Qty 255gl 457.65 60 Enterprise Fund PACIFIC STEEL & RECYCLING Material for safety confinced space unit (722 inches)1,568.81 60 Enterprise Fund PETER LAI Refund: wat/sewer/trash, #37720218-03, 2168 S. Riptide Pl, 116.35 60 Enterprise Fund PLATT ELECTRIC SUPPLY Lamp recycling boxes & flourescent lamps (32 qty)241.25 60 Enterprise Fund PLATT ELECTRIC SUPPLY Parts to upgrade lighting to LED (21 qty)837.09 60 Enterprise Fund PLATT ELECTRIC SUPPLY Pigtails to upgrade lighting to LED at digester control bldg 40.43 60 Enterprise Fund PLATT ELECTRIC SUPPLY Returned 4 in square extension rings (5 qty)(23.22) 60 Enterprise Fund RESERVE ACCOUNT POSTAGE USE, November 2018, #20474979 153.91 60 Enterprise Fund RICOH USA, INC Copier agreement copies 10/1-10/31/18, Envir C86232612 210.67 60 Enterprise Fund RICOH USA, INC Copier agreement copies 9/1-9/30/18 Envir C86232612 173.47 60 Enterprise Fund RICOH USA, INC Copier Expense Qty 11,056 10/1 to 10/31/18 250.34 60 Enterprise Fund RICOH USA, INC Copier Expense Richo MPC 2004Ex Qty 22,214 9/1 to 9/30/18 503.02 60 Enterprise Fund ROBERT & DEBORAH LARDINAIS Refund: wat/sewer/trash, #34602013-02, 4276 E Pine Bluff Dr. 217.42 60 Enterprise Fund SEAN & JASMIN CURREN Refund: wat/sewer/trash, #09901802-04, 3961 N. Buckstone Ave 84.75 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC PVC pipe & fittings (86 qty)45.14 60 Enterprise Fund SYNCB/AMAZON Carboy carrier (2 qty)17.64 60 Enterprise Fund SYNCB/AMAZON Coat and Hat Rack to store hard hats 18.92 60 Enterprise Fund SYNCB/AMAZON Pens (1 bx)17.19 60 Enterprise Fund THE WATER REPORT The Water Report subscription renewal Kyle Radek 299.00 Date: 12/6/18 11:25:29 AM Page: 8Meridian City Council Meeting Agenda December 11, 2018 – Page 156 of 270 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund USA BLUEBOOK Adheasive backed long rule for emergency pumping 34.17 60 Enterprise Fund USA BLUEBOOK Inverted Paint Blue, White, Green Qty 7 473.32 60 Enterprise Fund USA BLUEBOOK Inverted Paint Purple Qty 1 78.73 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 Data Plan #1, 10/21 - 11/20/18 1,573.11 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones - 10/21 - 11/20/18 2,315.36 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 Data Plan #2 -10/21 - 11/20/18 81.96 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE Water Dept Modem service for system emergency 10/24-11/23/18 6.76 60 Enterprise Fund WATERTECH Boiler loop inhibitor & SBC HVAC inhibitor (323#)1,250.41 60 Enterprise Fund WEX BANK INC #0496-00-332449-8, 11/30/2018_WEX_Bank 5,969.86 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB576316 b/w (1,849 qty) & color (307 qty) images 24.60 Total 60 Enterprise Fund 210,326.67 Report Total 563,418.01 Date: 12/6/18 11:25:29 AM Page: 9Meridian City Council Meeting Agenda December 11, 2018 – Page 157 of 270 City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 4 L Project File Number: Item Title: AP Invoices for Payment 12/12/18 - $563,418.01 Meeting Notes: Cil I TEM SHEET C ouncil Agenda I tem - 4.L . Presenter: Estimated Time f or P resentation: Title of I tem - AP Invoices for P ayment 12/12/18 - $563,418.01 AT TAC HM E NT S: Description Type Upload D ate I nvoices for Payment Cover Memo 12/6/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 158 of 270 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A-1 STAMP & MABEL'S LABELS C.Campbell & R.McKell-name badges & plates 38.00 01 General Fund A-1 STAMP & MABEL'S LABELS Name Badge for CR - Director 10.00 01 General Fund A-1 STAMP & MABEL'S LABELS notary stamp for J. Iverson 35.00 01 General Fund ADA COUNTY HIGHWAY DISTRICT 18-0451,ACHD Pine-Meridian to Locust Lights 11/28/18 143.26 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,Streetlight Maintenance FY19 30681B 11/19/18 1,981.70 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,Streetlight Maintenance FY19 Multiple light 11/19/18 1,925.85 01 General Fund BOISE REFRIGERATION SVC CO 220/repair oven, Station 4 708.43 01 General Fund BOISE REFRIGERATION SVC CO 220/repair stove at Station 2 708.43 01 General Fund BROWNELLS Firearm Parts and Equipment for PD 368.10 01 General Fund BUILDERS FIRSTSOURCE 220/furring strips, for forced entry training prop 52.12 01 General Fund CANYON TRUCK UPFITTERS alarm, ram mount, & lights for fleeet trucks - qty 13 1,109.21 01 General Fund CHRISTOPHER VERKERK Reimburse C. Verkerk, PrimePay checks never cashed 200.00 01 General Fund CITY OF BOISE ATTORNEYS OFFICE 19-0065 Prosecutor & Criminal Legal Services December 2018 35,970.59 01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash - November 2018 -65.00 01 General Fund COLLISIONDATA tool rental to pull data from Hyandai computer, DR#18-7429 750.00 01 General Fund DEBEST PLUMBING, INC Faucet Handles for PD 633.65 01 General Fund DISCOVERY BENEFITS PO18-0157 FY18 FSA/COBRA Sept. 2018 1,169.25 01 General Fund DISCOVERY BENEFITS PO19-0131 FSA/COBRA Monthly Fee Oct. 2018 1,169.25 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO 220/LED lights for ST. 4 & St. 5 56.68 01 General Fund GLOBAL TECHOPS INC Range R Wall Sensor for tactical operations -5,995.00 01 General Fund GOVERNMENTJOBS.COM, INC.Government Jobs Job Posting Pack for Community Development 800.00 01 General Fund GREG REEDER Officer Severson Retirement-Duty Weapon Engraving 45.05 01 General Fund HOME DEPOT CREDIT SERVICES 220/55 tarps for all stations, used during incidents 548.90 01 General Fund HOME DEPOT CREDIT SERVICES 220/Respirators & safety glasses 92.79 01 General Fund HOME DEPOT CREDIT SERVICES 220/wood for training prop 4.88 01 General Fund HOME DEPOT CREDIT SERVICES adhesive for Homecourt volleyball install - qty 6 125.82 01 General Fund HOME DEPOT CREDIT SERVICES Christmas parade lights - qty 2 67.96 01 General Fund HOME DEPOT CREDIT SERVICES credit on Christmas parade lights - qty 2 (67.96) 01 General Fund HOME DEPOT CREDIT SERVICES lumber for Santa photo backdrop for Chidlren's Festival x 14 52.84 01 General Fund HOME DEPOT CREDIT SERVICES materials for parade floats - qty 12 116.97 01 General Fund IDAHO CORRECTIONAL INDUSTRIES M.Smith, C.Campbell, R.McKell-business cards 138.75 01 General Fund IDAHO POWER Fire Department Power - November 2018,1,903.93 01 General Fund IFPF 220/IFPF 2019 Membership dues, J.Bongiorno & J.Overton 300.00 Date: 12/6/18 11:25:29 AM Page: 1Meridian City Council Meeting Agenda December 11, 2018 – Page 159 of 270 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund IMPACT PEST SERVICES pest control at Ten Mile Interchange 11/16/18 250.00 01 General Fund INDEPENDENCE INDOOR SHOOTING Membership for Shooting Range Oct 2018 4,779.00 01 General Fund INSIGHT PUBLIC SECTOR, INC.19-0075 Ubiquiti EdgeSwitch 48-Switch Managed rack Mountable 15,454.22 01 General Fund INTERNL MUNICIPAL LAWYERS ASSN IMLA Membership 2019 695.00 01 General Fund JAG TOOL & EQUIPMENT RENTAL weed burner rental for ditch burning at Borup 11/26/18 89.41 01 General Fund KELLER ASSOCIATES, INC.18-0509 Electrical Plans Examining Services 11/2018 18,627.90 01 General Fund LAERDAL MEDICAL CORP 220/Laerdal equipment, medical, pk 10 angled connectors 31.95 01 General Fund LOWE'S 220/Dishwasher, ST. 4 577.59 01 General Fund M.D. WILLIS, INC.Court Reporting 3,154.00 01 General Fund MASTERCARD MC Parks #1 11/30/18 Statement -727.02 01 General Fund MASTERCARD MC Parks #2 11/30/18 Statement-850.65 01 General Fund MASTERCARD MC Parks #3 11/30/18 Statement -166.71 01 General Fund MASTERCARD MC Parks #4 11/30/18 Statement -819.18 01 General Fund MOTION & FLOW CONTROL PRODUCTS 220/silicone hose to repair T-31, MF021 6.19 01 General Fund NATIONAL LAW ENFORCEMENT SUPPLY Drug Testing Kits 176.35 01 General Fund NFPA 220/ 4 Fire & Explosion Books 378.95 01 General Fund OFFICE DEPOT, INC.220/Toner - 1 119.75 01 General Fund OFFICE DEPOT, INC.calanders, binders, white board cleaner, paper, highlighters 213.02 01 General Fund OFFICE DEPOT, INC.copy paper, highlighters, & notepads - qty 4 69.63 01 General Fund OFFICE DEPOT, INC.FY18 USB for CR 6.99 01 General Fund OFFICE DEPOT, INC.label maker for S. Ramirez x qnty 1 36.42 01 General Fund OFFICE DEPOT, INC.mouse pad & staple remover - qty 2 16.50 01 General Fund OFFICE DEPOT, INC.notebooks - qty 6 13.08 01 General Fund OFFICE DEPOT, INC.office chair - qty 2 737.50 01 General Fund OFFICE DEPOT, INC.Office Supplies 197.68 01 General Fund OFFICE DEPOT, INC.paper 27.65 01 General Fund OFFICE DEPOT, INC.phone shoulder rest & computer keyboard - qty 2 27.58 01 General Fund OFFICE DEPOT, INC.portfolio letter x qnty 1 25.62 01 General Fund OFFICE DEPOT, INC.Printer, HP , LSRJT, LJ Pro 126.94 01 General Fund OFFICE DEPOT, INC.sharpies for Santa Letters - qty 1 dozen 11.60 01 General Fund OFFICE DEPOT, INC.Task Chair for Crime Prevention Office 163.42 01 General Fund OFFICE DEPOT, INC.Toner and wrist pad 13.23 01 General Fund OWYHEE EXPRESS CARRIAGE CO 2018 Christmas parade and carriage rides 800.00 01 General Fund OXARC, INC.220/refill 3 medical oxygen cylinders 20.20 01 General Fund POLICE EXECUTIVE RESEARCH FORU 2019 PERF Membership for B.Erickson 200.09 01 General Fund QUALITY ELECTRIC 18-0535,Ph2 Residential Streetlights,const as of 11/19/18 28,454.40 Date: 12/6/18 11:25:29 AM Page: 2Meridian City Council Meeting Agenda December 11, 2018 – Page 160 of 270 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund RESERVE ACCOUNT POSTAGE USE, November 2018, #20474979 1,588.14 01 General Fund RICOH USA, INC Copier Lease Dec 2018, Additional Copies Nov 2018 - CID 477.03 01 General Fund RICOH USA, INC Copier Lease Dec 2018, Additional Copies Nov 2018 - Records 211.02 01 General Fund RICOH USA, INC Copier Lease Dec 2018, Additional Images Nov 2018 - Code 120.49 01 General Fund RICOH USA, INC Copier Lease Dec 2018, Additonal Copies Nov 2018 - Patrol 500.60 01 General Fund RICOH USA, INC MPC307-RIC RIcoh MPC307 Configurable PTO Model 2,478.85 01 General Fund RICOH USA, INC MPC4504EX-Ric/Ricoh MPC4504EX Configurable PTO Model 14,937.05 01 General Fund RICOH USA, INC Ricoh Lease: $260.53 Copies: $172.36 Nov. 2018 432.89 01 General Fund RICOH USA, INC Ricoh Lease: $260.53 Copies: $284.63 Oct. 2018 545.16 01 General Fund RIPPIN BRASS, LLC.Band Performance on 2018 Council Parade Float 350.00 01 General Fund SALT LAKE WHOLESALE SPORTS Ammo for PD 4,774.50 01 General Fund SLHS SERVICE AREA Pre Employment Testing 156.00 01 General Fund SMITH POWER PRODUCTS 19-0125 220/Repair T-31 Transmission 21,669.78 01 General Fund SONIA WILLIAMSON 2018 Parade stilt performance x qnty 3 11/30/18 150.00 01 General Fund STRICTLY TECHNOLOGY HP 507A Black-Original-toner Cartridge 566.09 01 General Fund SYNCB/AMAZON 220/envelopes & batteries, Admin Office 26.96 01 General Fund SYNCB/AMAZON 220/pack of 12 microfiber cloths 10.80 01 General Fund SYNCB/AMAZON Bandages for Med cabinet in breakroom 5.75 01 General Fund SYNCB/AMAZON floor sandwich board signs - qty 6 119.60 01 General Fund SYNCB/AMAZON Insp. Vehicle Ice scraper, Organizer and Information Binders 270.27 01 General Fund SYNCB/AMAZON Marketing Holders Clear Acrylic 5x7 Sign Holder 26.99 01 General Fund SYNCB/AMAZON Office Supplies 13.69 01 General Fund SYNCB/AMAZON OREI HD-102 1x2 1 Port HDMI Po (16.99) 01 General Fund SYNCB/AMAZON Refill med cabinet in breakroom 57.65 01 General Fund SYNCB/AMAZON Vivo Dual LCD LED Monitor Desk Mount Stand 128.95 01 General Fund T-ZERS SHIRT SHOP 220/Clothing, tshirts, shorts qty 193 2,889.10 01 General Fund T-ZERS SHIRT SHOP Evidence Tech Uniform Embroidered 92.00 01 General Fund THE UPS STORE Postage to Mail Evidence to Lab 94.21 01 General Fund THE UPS STORE Postage to send Evidence to Lab 95.40 01 General Fund TOLL BROS INC.Refund: LD-RSUB-2017-0057, wrong meter size,560.51 01 General Fund TRANE U.S. INC.HVAC service agreement 2,607.00 01 General Fund UNIFORMS 2 GEAR Credit for D.Kenny Honor Guard Shoes Returned (128.00) 01 General Fund UNIFORMS 2 GEAR D. Kenny Honor Guard Shoes 128.00 01 General Fund UNIFORMS 2 GEAR New Hire Pants for Halstead 35.51 Date: 12/6/18 11:25:29 AM Page: 3Meridian City Council Meeting Agenda December 11, 2018 – Page 161 of 270 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund UNIFORMS 2 GEAR New Hire Uniform & Gear for Childers 1,094.08 01 General Fund UNIFORMS 2 GEAR SWAT Uniform for Rogers 2,697.56 01 General Fund UNION PACIFIC RAILROAD CO 19-0023 FY19 Monthly Rent of South Parking Lot December 20 1,864.16 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 Data Plan #1, 10/21 - 11/20/18 718.50 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones - 10/21 - 11/20/18 8,137.61 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 Data Plan #2 -10/21 - 11/20/18 683.02 01 General Fund VLCM Mitel IP480g Phone, Mitel IP Phone IP485G 3,332.12 01 General Fund WEIDNER & ASSOCIATES 220/Part to repair SCBA Compressor 117.29 01 General Fund WEIDNER & ASSOCIATES 220/Trash Hook 175.10 01 General Fund WEX BANK INC #0496-00-332449-8, 11/30/2018_WEX_Bank 29,979.91 01 General Fund WW GRAINGER, INC 220/2 Ext cords, ST. 3 69.00 01 General Fund WW GRAINGER, INC 220/4 packs batteries, St. 2, for equipment 76.28 01 General Fund WW GRAINGER, INC 220/Batteries for equipment 21.86 01 General Fund WW GRAINGER, INC 220/Batteries, AA, St. 4 46.16 01 General Fund WW GRAINGER, INC 220/DEF, St. 5 413.87 01 General Fund WW GRAINGER, INC 220/Earplugs - pk 100 17.43 01 General Fund WW GRAINGER, INC 220/Wet mop handle, 60 inch 30.26 Total 01 General Fund 240,734.08 07 Impact Fund KNIFE RIVER 18-0232, 18-0531 pay #9 sitework,utilities,paving-Discovery 112,352.70 Total 07 Impact Fund 112,352.70 20 Grant Fund governmental RESERVE ACCOUNT POSTAGE USE, November 2018, #20474979 4.56 Total 20 Grant Fund governmental 4.56 60 Enterprise Fund A-1 STAMP & MABEL'S LABELS stamp ink pad for B. Davidson 7.50 60 Enterprise Fund ADA COUNTY HIGHWAY DISTRICT 18-0212,ACHD Pine-Meridian to Locust Water/Sewer 11/28/18 9,778.55 60 Enterprise Fund BOE - Boise Office Equipment XKP547491 Copier Copies 11/3/18-12/2/18 100.19 Date: 12/6/18 11:25:29 AM Page: 4Meridian City Council Meeting Agenda December 11, 2018 – Page 162 of 270 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund CH2M HILL ENGINEERS, INC 17-0384,WRRF Headworks Upgrades software int. 10/1-10/26/18 7,024.64 60 Enterprise Fund CHIO WONG Refund: wat/sewer/trash, #0318107-07, 5183 N Dove Ridge Pl., 135.58 60 Enterprise Fund CITY OF BOISE Fish Tissue Monitoring Agreement 10/18/18-9/30/19 4,590.00 60 Enterprise Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash - November 2018 -48.59 60 Enterprise Fund COVERTECH Refund: Dumpster Deposit, #99011090-01, 4153 W. Spearfish Dr 99.16 60 Enterprise Fund DEPT OF HEALTH & WELFARE Chlorophyll/pheophytin testing (9 tests)675.00 60 Enterprise Fund DERICK WAELBROCK Refund: wat/sewer/trash, #09320107-03, 4726 N. Alester Ave., 27.68 60 Enterprise Fund DONALD & JOAN PETERSON Refund: wat/sewer/trash, #14197430-01, 3417 W. Kirkam Ln., 39.47 60 Enterprise Fund DUBOIS CHEMICALS INC 19-0017 Defoamer Tote (2,200#)2,640.00 60 Enterprise Fund EUROFINS EATON ANALYTICAL LLC Water Sampling Annual Lead & Copper Qty 12 1,440.00 60 Enterprise Fund EUROFINS EATON ANALYTICAL LLC Water Sampling Annual Lead & Copper Qty 4 80.00 60 Enterprise Fund EUROFINS EATON ANALYTICAL LLC Water Sampling Lead & Copper Qty 12 240.00 60 Enterprise Fund EUROFINS EATON ANALYTICAL LLC Water Testing @ Well 30 Qty 14 1,114.00 60 Enterprise Fund EXECUTRAIN OF IDAHO Excel Training for GHarris, TBernard & MEspinola (3 qty) 783.00 60 Enterprise Fund FASTENAL COMPANY Nuts to repair pump on pump 4 at S Black Cat LS (10 qty) 14.80 60 Enterprise Fund FASTENAL COMPANY Vinyl Tape Qty 5 25.16 60 Enterprise Fund FERGUSON ENTERPRISES INC.6 PVC WDG Rest GLND Onelok Qty 2 129.84 60 Enterprise Fund FERGUSON ENTERPRISES INC.Cap Chain w/ring, Hydrant Ring Repl Tool Qty 4 196.95 60 Enterprise Fund FERGUSON ENTERPRISES INC.Meter Adpter, Meter Pit Qty 14 518.03 60 Enterprise Fund FERGUSON ENTERPRISES INC.MF C153 SLD Plug Qty 1 104.23 Date: 12/6/18 11:25:29 AM Page: 5Meridian City Council Meeting Agenda December 11, 2018 – Page 163 of 270 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund FERGUSON ENTERPRISES INC.MT SID Plug Qty 1 104.23 60 Enterprise Fund GRACE AT FAIRVIEW LAKES, LLC.Refund: Surety-2016-0095, Grace Assisted living phase 3, 3,460.00 60 Enterprise Fund GREG SLATTERY Refund: wat/sewer/trash, #14200438-02, 2013 N Silverleaf Pl. 68.07 60 Enterprise Fund HOME DEPOT CREDIT SERVICES 8ft Trex Enhance Beach Dune Deck Board for A15392 Utility Tr 50.94 60 Enterprise Fund HUMPHREY PROPERTY MGMT Refund: wat/sewer/trash, #17790509-02, 2140 N Cougar Way, 68.48 60 Enterprise Fund I. KRUGER INC.Screws & nuts for tertiary filter 1 (40 qty)69.16 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business cards for MLatham (1 bx)46.25 60 Enterprise Fund IDAHO POWER 2202131047, WWTP Power - November 2018-37,575.92 60 Enterprise Fund IDAHO POWER 2205167097 WWTP Power - Liftstations - Nov 2018 -3,038.30 60 Enterprise Fund INFOR PUBLIC SECTOR 19-0137 Hansen 8 Asset Mgmt Maintenance 43,180.46 60 Enterprise Fund JAG TOOL & EQUIPMENT RENTAL 1/4yd 6bag Concrete for Hydrant Repair 95.00 60 Enterprise Fund JAG TOOL & EQUIPMENT RENTAL 3/4 Yd 6 Bag Concrete 125.00 60 Enterprise Fund JINSHENG QIAO & ZENG ZHENZHEN Refund: wat/sewer/trash, #05780225-02, 5232 N. Beaham Ave., 40.14 60 Enterprise Fund KELLER ASSOCIATES, INC.18-0103,S Meridian/Linder Sewer Trunk Design 10/1-10/31/18 22,068.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs 10/1-31/18 Bicentennial Farm#2-7 sheets 2,030.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs 10/1-31/18 Trilogy Sub#2-5 sheets 1,300.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs-10/1-31/18 Compass Chtr School-2 sheets 520.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs-10/1-31/18 Elevate Storage Unit-1 sheet 260.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs-10/1-31/18 Paramount Storage 1 sheet 260.00 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs-10/1-31/18 Pine 43 Sub#1-5 sheets 1,450.00 Date: 12/6/18 11:25:29 AM Page: 6Meridian City Council Meeting Agenda December 11, 2018 – Page 164 of 270 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0148 QLPE Svcs-10/1-31/18 Verical View Clmg Gym-1 sheet 260.00 60 Enterprise Fund KNIFE RIVER 18-0504 Change Order 4 - Black Cat Trunk Sewer Ph. 5 - Mainl 29,608.50 60 Enterprise Fund MASTERCARD MC PW #1 11/30/18 Statement -1,235.96 60 Enterprise Fund MASTERCARD MC PW #2 11/30/18 Statement -1,021.22 60 Enterprise Fund MATTHEW MITCHELL Refund: wat/sewer/trash, #04700006-05, 1283 W Hitchcock, 2,700.00 60 Enterprise Fund MICHAEL & NICOLE WITTY Refund: wat/sewer/trash, #16163604-04, 451 W Sedgewick Dr., 29.13 60 Enterprise Fund MIKE & VERONICA GASAWAY Refund: wat/sewer/trash, #18200221-03, 2818 N. CenterPoint W 67.34 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Brass FNPT Wog, FNPT Coupling, Brass Nipple Qty 3 17.90 60 Enterprise Fund MOTION INDUSTRIES, INC Digester mixter cartridge rebuild kit (17 qty)1,928.88 60 Enterprise Fund MOTION INDUSTRIES, INC Trantorque keyless bushing for digester mixer kits (3 qty) 1,017.14 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Hydraulic filter hasting 27.57 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Welding helmet lenses (10 qty)25.25 60 Enterprise Fund OFFICE DEPOT, INC.calanders, binders, white board cleaner, paper, highlighters 115.50 60 Enterprise Fund OFFICE DEPOT, INC.desk pad x qnty 1 16.39 60 Enterprise Fund OFFICE DEPOT, INC.Flags 8.92 60 Enterprise Fund OFFICE DEPOT, INC.Flags, badge holders 18.84 60 Enterprise Fund OFFICE DEPOT, INC.Labels, badge holders 15.09 60 Enterprise Fund OFFICE DEPOT, INC.Toner and wrist pad 166.29 60 Enterprise Fund OLYMPUS TECHNOLOGIES, INC.OTI mixer cartridge for digester 6,785.00 60 Enterprise Fund OPTIV SECURITY INC 0Mbps Software Subscription for the HIPswitch 75, 100 and 25 884.12 Date: 12/6/18 11:25:29 AM Page: 7Meridian City Council Meeting Agenda December 11, 2018 – Page 165 of 270 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund OVERHEAD DOOR COMPANY Install Receivers & Transmitters @ Water Admin Bldg Qty 19 1,717.20 60 Enterprise Fund OXARC, INC.19-0010 Soduim Hypochlorite Delivery Qty 255gl 457.65 60 Enterprise Fund PACIFIC STEEL & RECYCLING Material for safety confinced space unit (722 inches)1,568.81 60 Enterprise Fund PETER LAI Refund: wat/sewer/trash, #37720218-03, 2168 S. Riptide Pl, 116.35 60 Enterprise Fund PLATT ELECTRIC SUPPLY Lamp recycling boxes & flourescent lamps (32 qty)241.25 60 Enterprise Fund PLATT ELECTRIC SUPPLY Parts to upgrade lighting to LED (21 qty)837.09 60 Enterprise Fund PLATT ELECTRIC SUPPLY Pigtails to upgrade lighting to LED at digester control bldg 40.43 60 Enterprise Fund PLATT ELECTRIC SUPPLY Returned 4 in square extension rings (5 qty)(23.22) 60 Enterprise Fund RESERVE ACCOUNT POSTAGE USE, November 2018, #20474979 153.91 60 Enterprise Fund RICOH USA, INC Copier agreement copies 10/1-10/31/18, Envir C86232612 210.67 60 Enterprise Fund RICOH USA, INC Copier agreement copies 9/1-9/30/18 Envir C86232612 173.47 60 Enterprise Fund RICOH USA, INC Copier Expense Qty 11,056 10/1 to 10/31/18 250.34 60 Enterprise Fund RICOH USA, INC Copier Expense Richo MPC 2004Ex Qty 22,214 9/1 to 9/30/18 503.02 60 Enterprise Fund ROBERT & DEBORAH LARDINAIS Refund: wat/sewer/trash, #34602013-02, 4276 E Pine Bluff Dr. 217.42 60 Enterprise Fund SEAN & JASMIN CURREN Refund: wat/sewer/trash, #09901802-04, 3961 N. Buckstone Ave 84.75 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC PVC pipe & fittings (86 qty)45.14 60 Enterprise Fund SYNCB/AMAZON Carboy carrier (2 qty)17.64 60 Enterprise Fund SYNCB/AMAZON Coat and Hat Rack to store hard hats 18.92 60 Enterprise Fund SYNCB/AMAZON Pens (1 bx)17.19 60 Enterprise Fund THE WATER REPORT The Water Report subscription renewal Kyle Radek 299.00 Date: 12/6/18 11:25:29 AM Page: 8Meridian City Council Meeting Agenda December 11, 2018 – Page 166 of 270 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund USA BLUEBOOK Adheasive backed long rule for emergency pumping 34.17 60 Enterprise Fund USA BLUEBOOK Inverted Paint Blue, White, Green Qty 7 473.32 60 Enterprise Fund USA BLUEBOOK Inverted Paint Purple Qty 1 78.73 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 Data Plan #1, 10/21 - 11/20/18 1,573.11 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones - 10/21 - 11/20/18 2,315.36 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 Data Plan #2 -10/21 - 11/20/18 81.96 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE Water Dept Modem service for system emergency 10/24-11/23/18 6.76 60 Enterprise Fund WATERTECH Boiler loop inhibitor & SBC HVAC inhibitor (323#)1,250.41 60 Enterprise Fund WEX BANK INC #0496-00-332449-8, 11/30/2018_WEX_Bank 5,969.86 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB576316 b/w (1,849 qty) & color (307 qty) images 24.60 Total 60 Enterprise Fund 210,326.67 Report Total 563,418.01 Date: 12/6/18 11:25:29 AM Page: 9Meridian City Council Meeting Agenda December 11, 2018 – Page 167 of 270 City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 5 Project File Number: Item Title: Items Moved From Consent Agenda Meeting Notes: City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 6 A Project File Number: Item Title: Continued from November 20, 2018 Request to Provide Water and Sewer Service to Un -annexed Property at 5233 W. Franklin Rd. Meeting Notes: C'o�lti �/(,e� i 7 �G,✓ vG I TEM SHEET C ouncil Agenda I tem - 6.A . Presenter: Estimated Time f or P resentation: Title of I tem - C ontinued from November 20, 2018: Request to P rovide Water and Sewer Service to Un-annexed Property at 5233 W. F ranklin Rd. AT TAC HM E NT S: Description Type Upload D ate S taff Memo 12-06-18 Cover Memo 12/6/2018 S taff Memo 10-11-18 Cover Memo 11/16/2018 Request Cover Memo 11/16/2018 Concept B ackup Material 11/16/2018 Request to C ontinue to Dec 11, 2018 Cover Memo 11/19/2018 Related Minutes from City Council 11-20-18 B ackup Material 12/5/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 168 of 270 December 6, 2018 MEMORANDUM TO: Mayor Tammy de Weerd City Council Members CC: City Clerk FROM: Caleb Hood, Planning Division Manager Stephanie Leonard, Associate Planner RE: Request for Pre-Annexation Services for 5233 W. Franklin Road December 11, 2018 City Council Agenda Item Planning Staff is in receipt of a letter dated August 30, 2018 from Becky McKay, Engineering Solutions (see letter attached.) The letter mentions that Butte Fence wants to relocate their business, construct a fabrication and assembly plant and ancillary offices in a new 13,000 square foot building on a 5.97 acre parcel currently zoned RUT in Ada County. The subject property address is 5233 W. Franklin Road. Meridian City Code allows a property owner to petition the Council to connect to City sewer and water services in advance of annexation. During the November 7th City Council meeting, Public Works Staff told the Council that services are readily available to the subject property. While this property is located within Meridian’s Area of City Impact, it is approximately ¼ mile from being contiguous to existing city limits and therefore ineligible for annexation (see vicinity map attached below). Planning Staff has analyzed the development proposal for consistency with the Comprehensive Plan and City Code, should the City agree to provide sewer and/or water service to Butte Fence as they pursue a rezone and development through Ada County. FUTURE LAND USE AND ZONING: The subject property is designated “Mixed Employment” (M-E) within the Ten Mile Interchange Specific Area Plan (TMISAP) on the City’s Future Land Use Map. The zoning designations that correlate best with the M-E designation include: Community Business District (C-C), General Retail and Service Commercial District (C-G), Traditional Neighborhood Center (TN-C), and Mixed Employment (M-E). Meridian City Council Meeting Agenda December 11, 2018 – Page 169 of 270  The proposed use, by City Code, would be deemed a Contractor’s Yard (UDC 11-1A-1). A contractor’s yard is an industrial type of use; a contractor’s yard is not a permitted use in any of the sample M-E City zoning districts.  The TMISAP lists office, research & development, information & light industry, daycares and ancillary convenience retail uses as sample uses in this area with a floor area ratio of 0.75 or more; the FAR for this project is 0.05, well below the target (there is a large storage yard associated with this use).  There are site design characteristics that are envisioned with development in the M-E area. The proposed site plan does not comply with several of the site design characteristics of M-E (see attached Mixed Employment Cut Sheet as well as the City Specific Use Standards analysis below.)  There are 133 acres of property also designated Mixed Employment (M-E) south of Franklin Road and west of Black Cat Road that surround this property. There is also a planned collector on the south end of this project that is essential to facilitate access and the planned uses in this area. ACHD does not construct collector roadways; that is required of development. Properties in this area are envisioned to front the collector roadway (where the storage yard is proposed). If this segment of a future collector is not preserved, if not constructed, as planned, it will be more difficult to develop adjacent properties as envisioned. The proposed project is designed and oriented with permanent access to Franklin Road in mind, which is contrary to the intent of this area and could adversely affect the long-range transportation plan and vision of the Ten Mile Interchange Specific Area Plan. For the reasons listed above, Staff has concerns with allowing the proposed use in this location – it is not consistent with the City’s Comprehensive Plan. CITY SPECIFIC USE STANDARDS: The requestor has submitted draft site and landscape plans (see attached below) depicting a 13,000 square foot building with 43 parking spaces. The proposed building will house the warehouse and office operations associated with the business while the southern portion of the site will be comprised of a paved storage yard. If the proposed use (Contractor’s Yard) were to be permitted within the City, the site would be subject to specific use standards listed in UDC 11-4-3-8, Contractor’s Yard: A. All structures or outdoor storage areas shall be located a minimum of one hundred feet (100') from any residential district. The applicant is proposing to pave a storage yard which spans the back 600’ of the site and will abut undeveloped land and a rural single- family residential lot. B. Outdoor storage areas shall comply with section 11-3A-14, "Outdoor Storage As An Accessory Use", of this title. The submitted site and landscape plans show a fence around the storage yard. However, there are no fencing details. The subject property Meridian City Council Meeting Agenda December 11, 2018 – Page 170 of 270 would be required to screen the storage yard with a six-foot solid fence, if developed in the City. C. The site shall not be used as a junkyard or vehicle wrecking yard as herein defined. This does not apply to the subject proposal. (Ord. 05-1170, 8-30-2005, eff. 9-15-2005) CITY PARKING STANDARDS: UDC 11-3C-6B requires one parking space per 500 square foot for commercially zoned properties and one parking space per 2,000 square foot for industrially zoned properties. The current proposal provides parking in excess of UDC standards. However, more than 50-percent of site parking is located between the building facade and abutting streets, which does not comply with UDC 11-3A-19B-3a. ACCESS: The submitted plans depict use of an existing access point (currently an unimproved driveway) to W. Franklin Road for this property. Meridian City Code 11-3A-3.A.2 states: Where access to a local street is not available, the property owner shall be required to grant cross-access/ingress- egress easements to adjoining properties. LANDSCAPING: There is a proposed 35-foot street buffer on the northern boundary. The west, south and east perimeters of the site, adjacent to rural single-family residential uses, includes a ten-foot wide landscape buffer. UDC Table 11-2B-3 requires a 25-foot landscape buffer be provided between C-C, C-G and M-E zones and residential uses. Similarly, if the subject property were zoned I-L, UDC Table 11-2C-3 requires a 25-foot landscape buffer be provided. BUILDING DESIGN: The proposed building materials consist of pre-engineered metal, split face CMU wainscot, aluminum storefront windows and a steel awning over the main entrance. Based on the submitted elevations of the north façade of the building (east, west, and/or south elevations were not submitted) the design of the building appears to generally comply with the City’s Architectural Standards Manual for Industrial districts. If Council grants the subject request for sewer and water service, Planning Staff requests appropriate provisions and/or changes to the submitted site and landscape plan be included in the hook-up agreement. Meridian City Council Meeting Agenda December 11, 2018 – Page 171 of 270 A. REQUEST LETTER Meridian City Council Meeting Agenda December 11, 2018 – Page 172 of 270 B. VICINITY MAP Meridian City Council Meeting Agenda December 11, 2018 – Page 173 of 270 C. SUBMITTED ELEVATIONS, SITE AND LANDSCAPE PLAN Meridian City Council Meeting Agenda December 11, 2018 – Page 174 of 270 D. MIXED EMPLOYMENT CUT SHEET Meridian City Council Meeting Agenda December 11, 2018 – Page 175 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 176 of 270 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 1 , 2 0 1 8 – P a g e 1 7 7 o f 2 7 0 Meridian City Council Meeting Agenda December 11, 2018 – Page 178 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 179 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 180 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 181 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 182 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 183 of 270 1 5 ' - 0 " 5 ' - 0 " 2 0 ' - 0 " 2 4 ' - 0 " 2 0 ' - 0 " OFFICE WAREHOUSE BUILDING 13,000 S.F.50' - 0"150' - 0"101' - 1" 5 0 ' - 0 " 5 0 ' - 0 " SLIDING GATE GATEW. FRANKLIN RD.FENCE DISPLAY STORAGE YARD302 FT. +/- 8 6 0 F T . + / - L A N D S C A P E B U F F E R M I N . 3 0 ' - 0 " P R O P O S E D 4 " S E W E R L I N E P R O P O S E D 1 .5 " W A T E R L I N ENEW A CCE S S DR I V E30' - 0 "ARTERIAL LANDSCAPE BUFFER PERIMETER LANDSCAPE BUFFER PERIMETER LANDSCAPE BUFFER EA V E H T . 11 8 ' - 0 " PR E -EN G I N E E R E D M E T A L BU I L D I N G SP L I T F A C E C M U WA I N S C O T SP L I T F A C E C M U P I L A S T E R AL U M I N U M S T O R E F R O N T W I N D O W S ST E E L A W N I N G NOT FOR CONSTUCTIONREVISIONS:SHEET OFFORDRAWN BY:DATE:CHECKED:JOB NO.:STAMPCONTRACTORS218 12th Ave. South Nampa, ID 83651 (208) 465 -8887 www.rrccontractors.com 1212 12th Avenue South Nampa, Idaho 83651 Phone: 208 -463 -9295 www.jgt -architecture.com *******JPW 8/21/18BUTTE FENCE CONCEPT PLAN FRANKLIN RD. ADA COUNTY, ID SITE PLAN CONCEPT ELEVATION A-1.0 1" = 40'-0" 1 CONCEPT SITE PLAN 1 / 8 " = 1 ' - 0 " 2 NO R T H E L E V A T I O N BU I L D I N G C O N C E P T P E R S P E C T I V E Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 1 , 2 0 1 8 – P a g e 1 8 4 o f 2 7 0 1 C.Jay Coles From:Bill Nary Sent:Monday, November 19, 2018 4:49 PM To:C.Jay Coles Cc:Joe Borton Subject:FW: Butte Fence (Waiver) - Elevations and Site Plan Attachments:Doc{}{Pdf3}-159.pdf For tomorrow. From: Caleb Hood Sent: Monday, November 19, 2018 4:47 PM To: Bill Nary; Emily Kane Cc: Warren Stewart Subject: Fwd: Butte Fence (Waiver) - Elevations and Site Plan Fyi ---------- Forwarded message ---------- From: " Rebecca McKay " < es-beckym@qwestoffice.net > Date: Mon, Nov 19, 2018 at 1:46 PM -0700 Subject: FW: Butte Fence (Waiver) - Elevations and Site Plan To: "Caleb Hood" < chood@meridiancity.org > Cc: "'Jared Bell'" < jab@buttefence.com > Caleb: We submitted a draft site plan and an elevation on August 30 th with submittal of the waiver request. I sent Bill an enlargement of the elevation for the proposed Butte Fence facility and a draft site plan. I was not aware that a landscape plan was needed. I contacted Jared Bell at Butte Fence and he is willing to defer the item a second time. He will contact his architect and obtain a landscape plan for staff’s review to assure the City that the facility will comply with landscaping, parking and screening requirements of the UDC and TMISAP. We respectfully request deferral of the item until the December 11 th City Council meeting. Thanks, Becky McKay, Partner Engineering Solutions, LLP 1029 N. Rosario Street, Suite 100 Meridian, ID 83642 Phone: 208-938-0980 From: Rebecca McKay [mailto:es-beckym@qwestoffice.net] Sent: Friday, November 16, 2018 4:11 PM To: 'Bill Parsons' <bparsons@meridiancity.org> Subject: Butte Fence (Waiver) - Elevations and Site Plan Meridian City Council Meeting Agenda December 11, 2018 – Page 185 of 270 2 Bill: Attached are an elevation and site plan for the Butte Fence waiver request for services outside City limits. I believe the Council wanted staff to review and attach as an exhibit the legal agreement being prepared by the City attorney. Thanks, Becky McKay, Partner Engineering Solutions, LLP 1029 N. Rosario Street, Suite 100 Meridian, ID 83642 Phone: 208-938-0980 Meridian City Council Meeting Agenda December 11, 2018 – Page 186 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 187 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 188 of 270 City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 6 B Project File Number: (H-2018-0075) Item Title: Request for Reconsideration for Owyhee High School (H-2018-0075) Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.B . Presenter: Estimated Time f or P resentation: Title of I tem - Request for Reconsideration for Owyhee High School (H-2018-0075) AT TAC HM E NT S: Description Type Upload D ate Request B ackup Material 11/30/2018 Request S upplement B ackup Material 12/10/2018 A pplicant Response B ackup Material 12/6/2018 A pplicant S upplemental Response B ackup Material 12/11/2018 A pproved F indings Findings/Orders 12/5/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 189 of 270 SPMK EdBUTLER-. ATTORNEYS AT L A W T. HETHE CLARK 208) 388-3327 HC LARK@SPI N KB UTLE R.CO M Via U.S. Mail and electronic mail (chood@meridianciti .oEg November 26, 2018 Meridian City Council c/o Caleb Hood, Planning Division Manager City of Meridian 33 E. Broadway Ave. Meridian, Idaho 83642 Re: REQUEST FOR RECONSIDERATION Findings of Fact, Conclusions of Law for Owyhee High School (H-2018-0075) SB File No. 23133.0 Dear Mr. Hood: Please consider this letter a request for reconsideration pursuant to Meridian City Code 1-7-10 and Idaho Code Section 67-6535. Before making this request, we want to be clear again in our support for West Ada School District ("WASD") and its mission. We would like to see the high school project go forward and accordingly request that this reconsideration be narrowly construed to address only Condition of Approval 1.1.8. The above-mentioned application has been one of great public interest. As you know, we have been in consistent contact for months with WASD and City staff regarding our two concerns, which included: (1) connection to sewer and (2) preventing the Woodside Avenue Investors, LLC and Boise Hunter Homes ('BHH") property from being landlocked. With regard to the sewer connection, Meridian City Code requires that sewer connections be "to and through" (see City Code Section 9-4-8). BHH has, however, compromised and agreed to accept an easement and to pay the cost of extending the sewer line. We consider this issue resolved. This was done in good faith and out of respect for WASD and this project. The second issue—preventing the BHH property from being landlocked—has not been resolved in a manner that is either logical or practical. We understand that the Council considered itself bound to the wording employed in the actual motion, which after exhaustive review resulted in a condition of approval that requires WASD to provide an easement that does not provide a connection to the BHH property; instead, it leaves a gap with no obligation on the part of WASD - the applicant for the approval granted by the City - to actually resolve the situation. This gap is shown below: MICHAEL T. SPINK JOANN C. BUTLER T. HETHE CLARK GEOFFREY M. WARDLE TARA MARTENS MILLER 251 E FRONT ST • SUITE 200 • PO BOX 639 • BOISE. IDAFIO 83701 • 208 388 1000 • FAX 208,388 1001 • SPINKBUTLER COMMeridian City Council Meeting Agenda December 11, 2018 – Page 190 of 270 Ii Si€8 s LANDLOCKED 3=a m OVERS " PARCEL " O Y100090E _ tMrtutcrt=Rm PARCEL I-7777-1-771 - Jl Conceptual Roadway Plan The only reason to impose the easement requirement was to prevent the BHH and Flowers properties from being landlocked. As the map above illustrates, Condition 1.1.8 is only a piecemeal solution to that problem. The deliberation on November 6 and 13, 2018 seems to illustrate Council was not comfortable with this outcome. At least one Council member disagreed that this was the understood intent of the motion at the time. Perhaps Council assumed that there will be a negotiation with Mr. Flowers, who owns the gap" parcel. Flowers sold the high school property to WASD and it is our understanding that WASD continues to have a right of first refusal in the Flowers property. It is appropriate that the party requesting City approvals be the party negotiating this easement—this is particularly true in this case given the existing relationship. To date, those negotiations have gone nowhere, as evidenced by the communication shared with City staff and attached as Exhibit A. The fact that there has been no progress only emphasizes the need to modify this condition. The solution to this matter has been on the record from the beginning. It was set forth on the attached map that we provided in our comments to the Planning and Zoning Commission attached as Exhibit B). WASD should be required to negotiate an easement with Flowers. If on its own property. Meridian City Council Meeting Agenda December 11, 2018 – Page 191 of 270 BHH is not asking for special treatment. Again, BHH has offered to pay for sewer construction that in all other development projects in Meridian would have been borne by WASD. Unfortunately, the Council's current access condition places BHH in a position where reconsideration is necessary to address an incomplete solution that leaves the BHH property landlocked in the future. Accordingly, BHH respectfully requests that Condition 1.1.8 be reconsidered. The alternative language identified by Staff at the November 6, 2018 hearing is an appropriate resolution that would be acceptable to BHH. Very truly yours, cp_ T. Hethe Clark he/bdb c: Client Mark Freeman (mfreeman@foleyfreeman.com) Gary Allen (gaiyallen@&ivensl2ursley.com Bill Nary, City Attorney (bnary@meridiancity.org) Exhibits Exhibit A - Email correspondence regarding Flowers negotiations Exhibit B - Depiction of acceptable easement configurations Meridian City Council Meeting Agenda December 11, 2018 – Page 192 of 270 Exhibit A Hethe Clark From: Geoffrey M. Wardle Sent: Tuesday, November 06, 2018 4:12 PM To: Sonya Allen Cc: James Hunter, Todd Tucker, Hethe Clark Subject: RE: CNryhee HS TimeMatterslD: M5083A9ACF6EC497 TM Contact: 8HH Investments 1, LLC TM Contact No: 23133 TM Matter No: 23133.0 TM Matter Reference: General Matters Sonya, To follow upon our discussion Woodside Avenue Investors is supportive of the condition 1.1.8 that Staff has proposed. The proposed revision proffered by the WASD is not acceptable to Woodside. While we have again requested that WASD arrange a meeting with the Flowers, representatives from the School District, and my client, that has not yet happened. On October 30, 2018, the WASD's representatives informed us that they had reached out to the Flower's representative, but that they were not able to schedule a meeting. On Friday November 11, 2018, counsel for the WASD indicated that they had requested such a meeting and had provided the Flower's representative with the draft findings and conclusions, but that Flower's representative responded as follows: Just a quick update on the Flower ROW. The City of Meridian is working on a sewer analysis to the Flower parcel. They mentioned that this sewer line could potentially service all or part of your remainder residential parcel. Therefore benefiting WASD as well. In addition, he is still waiting far thefinal written conditions of approval. He will need these items prior to any discussions Thanks - Fred DePold Silvercreek Realty Group I would remind staff that in our original submittal to the City on August 8, 2018, we had proposed two alternatives, A and B, to address this situation, with Scenario A, avoiding this problem and the participation of Flowers and Scenario 8, reflecting what the District now wants, but with the Flower's participation. While we hoped that a resolution involving Flower's property would happen, this reaffirms the concern we expressed with the fact that the solution that the WASD proposes and the revision they have requested to your language is not actually a solution. As such, we have not reached any agreement with WASD or Flower. We request that the language staff has drafted be presented to City Council as proposed. Please call if you have any questions. Geoffrey M. Wardle, Partner 251 E Font Street. Sv?e 200 1 PO Box 639 1 Boise. Ido" 83701 Meridian City Council Meeting Agenda December 11, 2018 – Page 193 of 270 Exhibit B Access Option 2 Add a condition of approval requiring the West Ada School District to construct a local street along the southern boundary of the school site. The street should stub to Parcel #SO432429350 and not cross Parcel SO432438800. Access Option 3 MDMMESKKNI-tl-Yr MA 0TXiq% 9R I ''` 1 I wmro r n.xf. ACK AGf KOAD ' III, I1I I 1 I F I W 11 I vqrlm Ir 1 1 1 I gCKgGf l0A0 ' 1 I UNDtOCKID 11 I1 III I 1 I Add a condition of approval requiring the West Ada School District to construct a local street along the southern boundary of the school site. The street should stub to Parcel #SO432429350 and not cross Parcel SO432438800. Access Option 3 BOISE HUNTER HOMES Add a condition of approval requiring the West Ada School District to construct a local street along the southern boundary of the school site. The street should stub to Parcel #S0432429350. BOISE HUNTER HOMES JDtl-WV F"'.)SDgCL LR III r I u.ev.vic mnl. I I I ' IIII r ACK AGf KOAD ' t B LLHDICCKlD I I1I vqrlm ueu 1 I 11 1 I BOISE HUNTER HOMES Add a condition of approval requiring the West Ada School District to construct a local street along the southern boundary of the school site. The street should stub to Parcel #S0432429350. BOISE HUNTER HOMES Meridian City Council Meeting Agenda December 11, 2018 – Page 194 of 270 1 C.Jay Coles From:Hethe Clark <hclark@spinkbutler.com> Sent:Monday, December 10, 2018 3:50 PM To:C.Jay Coles; Stacy Wardein Cc:Bill Nary; Geoffrey M. Wardle; Jeffrey W. Bower; Gary G Allen Subject:RE: H-2018-0075 - Applicant Response to Request for Reconsideration (14408-2) [IWOV-GPDMS.FID849294] Mr. Coles: In response to the below-mentioned letter from counsel for West Ada School District, we’d ask that the following points be submitted to the Council for their review prior to tomorrow’s meeting: 1. Our request for reconsideration is made both on Idaho Code 67-6535 and Meridian City Code 1-7-10. As discussed in our letter, the deficiency in this case is a condition that is an incomplete solution. It places the burden on Woodside Avenue Investors, LLC / Boise Hunter Homes (BHH) to solve a problem that is not of its making and threatens to landlock BHH’s property. 2. ITD representatives met with BHH last week and informed BHH that its access will be negatively affected with the SH16 construction. The impact of loss of access by the actions of ITD, the City of Meridian, and WASD has not been adequately considered by any of the involved agencies, including ACHD. The issue is certainly not resolved with this condition. 3. BHH has reached out to Flowers and attempted to buy the piece of property in question at a price of $141,000 per acre. During an in-person conversation late last week, the offer was rejected with no counter-offer. We understand Mr. Flowers believes he needs to be negotiating with WASD. WASD is supporting the current condition, which lets it off the hook. BHH meanwhile is left with a problem it cannot solve on its own. We are asking that the City Council resolve this matter by imposing the language identified by Staff at the November 6, 2018 hearing. Thank you. Hethe Clark 251 E Front Street, Suite 200 | PO Box 639 | Boise, Idaho 83701 hclark@spinkbutler.com | Direct 208.388.3327 | Fax 208.388.1001 From: C.Jay Coles [mailto:cjcoles@meridiancity.org] Sent: Thursday, December 06, 2018 2:16 PM To: Stacy Wardein Cc: Bill Nary; Hethe Clark; Geoffrey M. Wardle; Jeffrey W. Bower; Gary G Allen Subject: RE: H-2018-0075 - Applicant Response to Request for Reconsideration (14408-2) [IWOV-GPDMS.FID849294] This will be entered into the record. Thanks, C.Jay Coles City Clerk | City of Meridian 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208.888.4433|Email: cjcoles@meridiancity.org Meridian City Council Meeting Agenda December 11, 2018 – Page 195 of 270 2 Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. From: Stacy Wardein [mailto:stacywardein@givenspursley.com] Sent: Thursday, December 6, 2018 1:24 PM To: City Clerk <CityClerk@meridiancity.org> Cc: Bill Nary <bnary@meridiancity.org>; 'hclark@spinkbutler.com' <hclark@spinkbutler.com>; 'gwardle@spinkbutler.com' <gwardle@spinkbutler.com>; Jeffrey W. Bower <jeffbower@givenspursley.com>; Gary G Allen <GaryAllen@givenspursley.com> Subject: H-2018-0075 - Applicant Response to Request for Reconsideration (14408-2) [IWOV-GPDMS.FID849294] Good afternoon, Please ensure that the attached correspondence is delivered to the Mayor and City Council members. Thank you! Best, Stacy ______________________ Stacy Wardein, Legal Assistant GIVENS PURSLEY LLP 601 W Bannock St, Boise, ID 83702 direct 208-388-1249 fax 208-388-1300 stacywardein@givenspursley.com www.givenspursley.com ______________________ CONFIDENTIALITY NOTICE: This communication is confidential and may contain privileged information. If you have received it in error, please advise the sender by reply email and immediately delete the message and any attachments without copying or disclosing the contents. Thank you. Meridian City Council Meeting Agenda December 11, 2018 – Page 196 of 270 601 W. Bannock Street PO Box 2720 Boise, ID 83701 Telephone: 208-388-1200 Facsimile: 208-388-1300 www.givenspursley.com Gary G. Allen Christopher J. Beeson Jason J. Blakley Clint R. Bolinder Jeff W. Bower Preston N. Carter Jeremy C. Chou William C. Cole Michael C. Creamer Amber N. Dina Bradley J. Dixon Thomas E. Dvorak Jeffrey C. Fereday Martin C. Hendrickson Brian J. Holleran Kersti H. Kennedy Neal A. Koskella Debora K. Kristensen Michael P. Lawrence Franklin G. Lee David R. Lombardi Kimberly D. Maloney Kenneth R. McClure Kelly Greene McConnell Alex P. McLaughlin Melodie A. McQuade Christopher H. Meyer L. Edward Miller Patrick J. Miller Judson B. Montgomery Emily G. Mueller Deborah E. Nelson W. Hugh O’Riordan, LL.M. Randall A. Peterman Jack W. Relf Michael O. Roe Jamie Caplan Smith P. Mark Thompson Jeffrey A. Warr Robert B. White Kenneth L. Pursley (1940-2015) James A. McClure (1924-2011) Raymond D. Givens (1917-2008) Gary G. Allen garyallen@givenspursley.com December 6, 2018 VIA EMAIL TO CITY CLERK City of Meridian Mayor and City Council Members 33 East Broadway Avenue Suite 300 Meridian, ID 83642 Re: H-2018-0075 Applicant Response to Request for Reconsideration Dear Mayor and Council Members: Joint School District No. 2 (“School District”) provides this response in opposition to the Request for Reconsideration submitted November 26, 2018, by Mr. Hethe Clark on behalf of Woodside Avenue Investors, LLC (“Woodside”). Woodside’s Request for Reconsideration only addresses condition of approval 1.1.8 (“Condition 1.1.8”), which requires the School District construct a local street from the mid-mile collector east to the Flowers’ property. For the reasons stated below, the Request for Reconsideration should be denied. I. The Request for Reconsideration does not identify any deficiency in the Council’s Decision. The Meridian City Code sets forth reconsideration standards that “must be strictly followed.” See generally M.C.C. § 1-7-10(A)(1)-(9). One of the City’s reconsideration standards requires that a “request [for reconsideration] must identify specific deficiencies in the decision for which reconsideration in sought.” M.C.C. § 1-7-10(A)(3). Woodside’s Request for Reconsideration does not identify any specific deficiency in the Council’s well-reasoned and properly issued Findings of Fact, Conclusions of Law and Decision and Order (“Decision”). The Request for Reconsideration merely asks the Council to reweigh Meridian City Council Meeting Agenda December 11, 2018 – Page 197 of 270 December 6, 2018 Page 2 policy arguments Woodside previously made hoping for a different outcome. For this reason, the Request for Reconsideration cannot be granted under the City’s standards. II. Woodside’s property is not landlocked; the Owyhee High School will not landlock Woodside’s Property; and the School District is working diligently with the Flowers on an easement for Woodside. Woodside’s property has access via McDermott Road and Ustick Road. The property is not landlocked. Construction of Owyhee High School will not affect the accessibility of Woodside’s property via McDermott Road or Ustick Road. If SH 16 is funded, and if SH 16 is constructed through Woodside’s property, the Idaho Transportation Department will maintain access to Woodside’s property through construction of local streets. In concert with the recommendation of ACHD, the Council imposed a condition on the School District to give Woodside a right of way easement though the future residential portion of the School District’s property. ACHD was not supportive of splitting or impacting the school’s campus to provide access to the Woodside property. Immediately following the October 23rd hearing where H-2018-0075 was approved, the School District began communicating with the Flowers to secure an easement over the Flowers’ parcel for the benefit of Woodside. III. Councilmember Borton’s motion was clear, and Condition 1.1.8 is consistent with the motion and the Council’s action approving the motion. At the October 23rd hearing, the School District’s representative was clear–Condition 1.1.8 required the School District to construct a local street up to the Flowers’ parcel.1 In several instances, the Council asked for clarification about the location and orientation of the local street.2 After closing the public hearing, Councilmember Borton moved to approve H-2018-0075, with the proposed conditions of approval, including Condition 1.1.8 as modified at the hearing.3 Councilmember Bernt asked for clarification on how Councilmember Borton’s motion addressed access to Woodside’s property.4 In response, Councilmember Borton stated: “Section 1.1.8 … that would remain but be modified to capture the school district’s concession … to include provisions for a public roadway easement and future dedication along their own parcel connecting to the east. It does not address the Flowers’ parcel.”5 1 October 23rd Hearing Video at 1:55:57 (Mr. Gary Allen: “As the staff mentioned, the school district is now going to complete a local road over to the edge of the Flowers’ parcel.”). 2 See e.g. October 23rd Hearing Video at 2:00:02, 2:22:47, 2:56:55. 3 October 23rd Hearing Video at 3:04:40. 4 October 23rd Hearing Video at 3:05:45. 5 October 23rd Hearing Video at 3:05:55. Meridian City Council Meeting Agenda December 11, 2018 – Page 198 of 270 December 6, 2018 Page 3 City Attorney Nary also asked Councilmember Borton for clarification on access to Woodside’s property.6 Councilmember Borton clarified that his motion and Condition 1.1.8 would only require extension of the local road to the Flowers’ parcel.7 Deliberation ensued, which primarily addressed the local street orientation and Condition 1.1.8. Before taking a vote, Mayor De Weerd clarified, “[w]e do have a motion on the table, to vote on, that approves this application with the road stopping at the district property line.”8 Ultimately, the Clerk called the roll, and Councilmember Borton’s motion passed, three in favor and two opposed. IV. Conclusion. The School District requests the Council deny Woodside’s Request for Reconsideration. Woodside had a full and fair opportunity to participate and made its concerns very clear throughout the Council’s consideration of H-2018-0075. Woodside provided oral and written comments and had legal counsel appear on its behalf. Now Woodside is simply asking for a second bite at the apple. That is not the purpose of the City’s reconsideration procedure. The Decision has no deficiencies, and Woodside has failed to articulate any deficiencies. Accordingly, reconsideration is not proper. Thank you for your consideration of this response. Sincerely, For Gary G. Allen cc: Bill Nary (bnary@meridiancity.org) Hethe Clark (hclark@spinkbutler.com) Geoffrey Wardle (GWardle@spinkbutler.com) 14447152_3.docx [14408-2] 6 October 23rd Hearing Video at 3:06:30. 7 October 23rd Hearing Video at 3:06:50. 8 October 23rd Hearing Video at 3:14:10 (emphasis added). Meridian City Council Meeting Agenda December 11, 2018 – Page 199 of 270 1 C.Jay Coles From:Jeffrey W. Bower <jeffbower@givenspursley.com> Sent:Monday, December 10, 2018 8:22 PM To:C.Jay Coles; Hethe Clark; Stacy Wardein Cc:Bill Nary; Geoffrey M. Wardle; Gary G Allen Subject:RE: H-2018-0075 - Applicant Response to Request for Reconsideration (14408-2) [IWOV-GPDMS.FID849294] Mr. Coles: The Applicant provides the following reply. Please enter this into the record in the above matter. As stated in the School District’s December 6 th response, M.C.C. § 1-7-10(A)(3) requires a specific deficiency be articulated in support of reconsideration. Woodside’s opinion that Condition 1.1.8 is an “incomplete solution” is not a deficiency in the decision that can support reconsideration. Additionally, Idaho Code § 67- 6535 only requires decisions on land use matters be adequately reflected in a reasoned written decision. Woodside has not raised any claim that the Council’s written Decision is inadequate; therefore, Idaho Code § 67-6535 is not at issue. Lastly, the City’s reconsideration provisions prohibit additional evidence on reconsideration. See M.C.C. § 1-7-10(A)(6) (“No additional evidence or testimony will be allowed at the City Council meeting.”). Accordingly, the additional evidence included in Mr. Clark’s December 10 th email may not be considered under the City’s standards. Thank you, Jeff Jeff Bower GIVENS PURSLEY LLP 601 W Bannock St, Boise, ID 83702 main 208-388-1200 direct 208-388-1260 fax 208-388-1300 jeffbower@givenspursley.com www.givenspursley.com From: C.Jay Coles <cjcoles@meridiancity.org> Sent: Monday, December 10, 2018 4:14 PM To: Hethe Clark <hclark@spinkbutler.com>; Stacy Wardein <stacywardein@givenspursley.com> Cc: Bill Nary <bnary@meridiancity.org>; Geoffrey M. Wardle <GWardle@spinkbutler.com>; Jeffrey W. Bower <jeffbower@givenspursley.com>; Gary G Allen <GaryAllen@givenspursley.com> Subject: RE: H-2018-0075 - Applicant Response to Request for Reconsideration (14408-2) [IWOV- GPDMS.FID849294] This will be entered. Thanks, C.Jay Coles City Clerk | City of Meridian 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208.888.4433|Email: cjcoles@meridiancity.org Meridian City Council Meeting Agenda December 11, 2018 – Page 200 of 270 2 Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. From: Hethe Clark [ mailto:hclark@spinkbutler.com ] Sent: Monday, December 10, 2018 3:50 PM To: C.Jay Coles < cjcoles@meridiancity.org >; Stacy Wardein < stacywardein@givenspursley.com > Cc: Bill Nary < bnary@meridiancity.org >; Geoffrey M. Wardle < GWardle@spinkbutler.com >; Jeffrey W. Bower <jeffbower@givenspursley.com >; Gary G Allen < GaryAllen@givenspursley.com > Subject: RE: H-2018-0075 - Applicant Response to Request for Reconsideration (14408-2) [IWOV- GPDMS.FID849294] Mr. Coles: In response to the below-mentioned letter from counsel for West Ada School District, we’d ask that the following points be submitted to the Council for their review prior to tomorrow’s meeting: 1. Our request for reconsideration is made both on Idaho Code 67-6535 and Meridian City Code 1-7-10. As discussed in our letter, the deficiency in this case is a condition that is an incomplete solution. It places the burden on Woodside Avenue Investors, LLC / Boise Hunter Homes (BHH) to solve a problem that is not of its making and threatens to landlock BHH’s property. 2. ITD representatives met with BHH last week and informed BHH that its access will be negatively affected with the SH16 construction. The impact of loss of access by the actions of ITD, the City of Meridian, and WASD has not been adequately considered by any of the involved agencies, including ACHD. The issue is certainly not resolved with this condition. 3. BHH has reached out to Flowers and attempted to buy the piece of property in question at a price of $141,000 per acre. During an in-person conversation late last week, the offer was rejected with no counter-offer. We understand Mr. Flowers believes he needs to be negotiating with WASD. WASD is supporting the current condition, which lets it off the hook. BHH meanwhile is left with a problem it cannot solve on its own. We are asking that the City Council resolve this matter by imposing the language identified by Staff at the November 6, 2018 hearing. Thank you. Hethe Clark 251 E Front Street, Suite 200 | PO Box 639 | Boise, Idaho 83701 hclark@spinkbutler.com | Direct 208.388.3327 | Fax 208.388.1001 From: C.Jay Coles [ mailto:cjcoles@meridiancity.org ] Sent: Thursday, December 06, 2018 2:16 PM To: Stacy Wardein Cc: Bill Nary; Hethe Clark; Geoffrey M. Wardle; Jeffrey W. Bower; Gary G Allen Subject: RE: H-2018-0075 - Applicant Response to Request for Reconsideration (14408-2) [IWOV- GPDMS.FID849294] This will be entered into the record. Meridian City Council Meeting Agenda December 11, 2018 – Page 201 of 270 3 Thanks, C.Jay Coles City Clerk | City of Meridian 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208.888.4433|Email: cjcoles@meridiancity.org Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. From: Stacy Wardein [ mailto:stacywardein@givenspursley.com ] Sent: Thursday, December 6, 2018 1:24 PM To: City Clerk < CityClerk@meridiancity.org > Cc: Bill Nary < bnary@meridiancity.org >; 'hclark@spinkbutler.com' < hclark@spinkbutler.com >; 'gwardle@spinkbutler.com' < gwardle@spinkbutler.com >; Jeffrey W. Bower < jeffbower@givenspursley.com >; Gary G Allen < GaryAllen@givenspursley.com > Subject: H-2018-0075 - Applicant Response to Request for Reconsideration (14408-2) [IWOV- GPDMS.FID849294] Good afternoon, Please ensure that the attached correspondence is delivered to the Mayor and City Council members. Thank you! Best, Stacy ______________________ Stacy Wardein, Legal Assistant GIVENS PURSLEY LLP 601 W Bannock St, Boise, ID 83702 direct 208-388-1249 fax 208-388-1300 stacywardein@givenspursley.com www.givenspursley.com ______________________ CONFIDENTIALITY NOTICE: This communication is confidential and may contain privileged information. If you have received it in error, please advise the sender by reply email and immediately delete the message and any attachments without copying or disclosing the contents. Thank you. Meridian City Council Meeting Agenda December 11, 2018 – Page 202 of 270 CITY OF MERIDIAN E IDIAN.- FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER C iyU In the Matter of the Request for Annexation and Zoning of 108.76 Acres of Land with an R-8 Zoning District and Conditional Use Permit for: 1) a Public Education Institution (i.e. High School) in an R-8 Zoning District; 2) Lighted Fields and an Outdoor Speaker System adjoining a Residential District; 3) the Generation of Vehicle Trips per Day in Excess of 1,500; and 4) Access Proposed from a Collector Street and there is not Safe, Separate Pedestrian and Bikeway Access between the Neighborhood and the School Site, by Joint School District No. 2. Case No(s). H-2018-0075 For the City Council Hearing Date of: October 23, 2018 (Findings on November 7, 2018) A. Findings of Fact Hearing Facts: Following proper notice, on October 2 and 23, 2018, the Meridian City Council held a public hearing on a request for annexation and zoning of 108.76 acres of land from the RUT zoning district in Ada County to the R-8 zoning district in the City for the development of a public education institution (i.e. high school); and conditional use permit for the following: 1) public education institution (i.e. high school) in an R-8 zoning district; 2) lighted fields (and an outdoor speaker system) adjoining and within a residential district; 3) the generation of vehicle trips per day in excess of 1,500; and 4) access proposed from a collector street and there is not safe, separate pedestrian and bikeway access between the neighborhood and the school site, in accord with UDC Table 11-2A-2 and the specific use standards listed in 11-4-3-14, Education Institution. 2. Process Facts: a. The City Council finds that the parties have fully complied with all applicable notice and hearing provisions. b. A public hearing is required before the City Council on this matter, pursuant to UDC section 11 -5B -3(F) and Idaho Code section 67-6511A. c. Newspaper notifications published on: August 17, 2018 (Commission); September 14, 2018 City Council) d. Radius notices mailed to properties within 1,000 feet on: August 10, 2018 (Commission); September 7, 2018 (City Council) e. Applicant posted notice on site by: August 21, 2018 (Commission); September 21, 2018 (City Council) CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0075 - t - Meridian City Council Meeting Agenda November 13, 2018 — Page 124 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 203 of 270 3. Application and Property Facts: a. Site Address/Location: The site is located at 7020 W. Ustick Rd., in the east''/2 of Section 32, Township 4N., Range 1 W. b. Existing Land Use(s): There is an existing home on the parcel at the northeast corner of the site (Spriggel property) and a dairy on the property at the south end of the site with the remainder agricultural property, zoned RUT in Ada County. c. Character of Surrounding Area and Adjacent Land Use and Zoning: The surrounding property to the north, west and east consists of rural residential/agricultural land uses, zoned RUT in Ada County; the property to the south lies in Canyon County. d. History of Previous Actions: A Record of Survey (#11348) was recorded on the southern portion of this property in March 2018 that adjusted the existing property boundaries between Parcel No. SO43243 8650 & SO432438700. The boundary of the property proposed to be annexed was not affected. e. Owners: Joint School District No. 2 Robert G. Spriggel 4005 N. McDermott Rd. 4005 N. McDermott Rd. Meridian, ID 83646 Meridian, ID 83642 f. Applicant: Joe Yochum, Assistant Superintendent of Operations Joint School District No. 2 1303 E. Central Dr. Meridian, ID 83642 g. Representative: Matt Adams, The Land Group 462 E. Shore Drive, Ste. 100 Eagle, ID 83616 B. Findings of Fact and Conclusions of Law 1. The City of Meridian exercises herein the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. This approval is subject to compliance with all provisions of the development agreement and conditions associated with the conditional use permit, which are incorporated herein by reference. The conditions in the development agreement are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0075 -2- Meridian 2 - Meridian City Council Meeting Agenda November 13, 2018 — Page 126 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 204 of 270 1. ANNEXATION & ZONING FINDINGS: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The City Council finds that the proposed map amendment to the R-8 zoning district is consistent with the Medium Density Residential (MDR) FLUM designation and the Comprehensive Plan. b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that the proposed map amendment to the R-8 zoning district is consistent with the purpose statement of the residential districts as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed zoning amendment and subsequent development of a public education institution on this site will not be detrimental to the public health, safety, or welfare. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The City Council finds that the proposed zoning amendment and subsequent development will not adversely impact the delivery of services by any political subdivision providing public services within the City and will actually improve service for the school district. e. The annexation is in the best of interest of the City (UDC 11-511-3.E). The City Council finds the proposed annexation of this property is in the best interest of the City for the reasons stated above. 2. CONDITIONAL USE PERMIT: The Commission and Council shall review the particular facts and circumstances of each proposed conditional use in terms of the following, and may approve a conditional use permit if they shall find evidence presented at the hearing(s) is adequate to establish: a. That the site is large enough to accommodate the proposed use and meet all the dimensional and development regulations in the district in which the use is located. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0075 -3- Meridian 3 - Meridian City Council Meeting Agenda November 13, 2018 — Page 126 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 205 of 270 The City Council finds that the site is large enough to accommodate the proposed use and meet the dimensional and development regulations of the R-8 zoning district and the specific use standards listed in UDC 11-4-3-14, Education Institution. b. That the proposed use will be harmonious with the Meridian Comprehensive Plan and in accord with the requirements of this Title. The City Council finds that the proposed education institution in the R-8 zoning district is a desired use and is consistent with the goals, objectives and policies of the Comprehensive Plan. c. That the design, construction, operation and maintenance will be compatible with other uses in the general neighborhood and with the existing or intended character of the general vicinity and that such use will not adversely change the essential character of the same area. Based on testimony provided at the public hearing, the City Council finds that the general design, construction, operation and maintenance of the education institution should be compatible with existing residential and agricultural uses in the vicinity. Therefore, the City Council finds that the proposed project will be compatible with the existing and intended character of the area and will not adversely change or affect the character thereof. d. That the proposed use, if it complies with all conditions of the approval imposed, will not adversely affect other property in the vicinity. The City Council finds that the proposed development should not adversely affect other property in the vicinity if the Applicant complies with all development agreement provisions and conditions of approval associated with this application. e. That the proposed use will be served adequately by essential public facilities and services such as highways, streets, schools, parks, police and fire protection, drainage structures, refuse disposal, water, and sewer. The City Council finds that sanitary sewer, domestic water and irrigation can be made available to the subject property; however, it will require significant off-site improvements to bring utilities to and through the site, which will be the responsibility of the developer. Substantial improvements to Ustick Road and intersections in the square mile are required by ACHD prior to occupancy. Further, the City Council finds that due to the rural location of this site at the City's west periphery boundary, longer response times are expected from emergency personnel. However, the City Council finds the proposed use will be adequately served by all essential public facilities and services. f. That the proposed use will not create excessive additional costs for public facilities and services and will not be detrimental to the economic welfare of the community. The City Council finds that the applicant will pay to extend the sanitary sewer and water mains into the site. No additional capital facility costs are expected from the City. g. That the proposed use will not involve activities or processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0075 -4- Meridian 4 - Meridian City Council Meeting Agenda November 13, 2018 — Page 127 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 206 of 270 The City Council finds that the proposed development should not involve activities that will create nuisances that would be detrimental to the general welfare of the surrounding area. h. That the proposed use will not result in the destruction, loss or damage of a natural, scenic or historic feature considered to be of major importance. The City Council finds that the proposed development will not result in the destruction, loss or damage of any natural feature(s) of major importance. C. Decision and Order: Pursuant to the City Council's authority as provided in Idaho Code section 67- 6511A, nor UDC section 11 -5B -3(F) and based upon the above Findings of Fact which are herein adopted, it is hereby ordered that the applicant's requests for annexation and zoning and conditional use permit are hereby approved. D. Notice of Applicable Time Limits: Notice of Conditional Use Permit Duration Please take notice that the conditional use permit, when granted, shall be valid for a maximum period of two (2) years unless otherwise approved by the City. During this time, the applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground. For conditional use permits that also require platting, the final plat must be signed by the City Engineer within this two (2) year period. Upon written request and filed by the applicant prior to the termination of the period in accord with 11 -5B -6.G.1, the Director may authorize a single extension of the time to commence the use not to exceed one (1) two (2) year period. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the conditional use comply with the current provisions of Meridian City Code Title 11 (UDC 11 -5B -6F). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0075 -5- Meridian 5 - Meridian City Council Meeting Agenda November 13, 2018 — Page 128 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 207 of 270 E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: 1. Development Agreement Provisions and Conditions of Approval 2. Exhibits CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0075 -6- Meridian 6 - Meridian City Council Meeting Agenda November 13, 2018 — Page 129 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 208 of 270 By action of the City Council at its regular meeting held on the 13r day of JQy2m Bek, 2018. COUNCIL PRESIDENT JOE BORTON VOTED /L'OA COUNCIL VICE PRESIDENT LUKE CAVENER VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED\a COUNCIL MEMBER TY PALMER VOTED /" O COUNCIL MEMBER TREG BERNT VOTED COUNCIL MEMBER GENESIS MILAM VOTED MAYOR TAMMY de WEERD VOTED TIE BREAKER) Mayor TamXy' Weerd Attest: J y Coles City Clerk m Copy served upon Applicant, Community Attorney. A 11 Cily of w E IDIAN IDAHO SEAL / By: 0 Dated: City Clerk's Office Public Works Department and City CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0075 CWj h ee - 7 - Meridian City Council Meeting Agenda December 11, 2018 – Page 209 of 270 DEVELOPMENT AGREEMENT PROVISIONS ANIS CONWTRONS OF APPROVAL 1. Planning Division 1.1 Development Agreement provisions (WASD Properties Parcel # SO432438650 and SO432438700): 1.1.1 Compliance with the specific use standards listed in UDC 11-4-3-14, Education Institution, is required, including the provisions for accessory uses and portable classrooms. 1.1.2 Any outdoor lighting provided on the site, including any stadium and parking lot lighting, is required to comply with the standards listed in UDC 11-3A-11. 1.1.3 Construct a detached 10 -foot wide multi -use pathway/sidewalk along the east side of the north/south half mile collector street from W. Ustick Rd. to the north boundary of the annexation area; and along the north side of W. Ustick Rd. to the east boundary of the annexation area in accord with the Pathways Master Plan. Pathway landscaping shall be provided in accord with the standards listed in UDC 11-313-12C. 1.1.4 To mitigate extended response times for the Police Department, a Student Resource Officer SRO) will be added to the annual contract between West Ada School District (WASD) and the City of Meridian and placed at Owyhee High School for school safety, prevention and education outreach programming. Recognizing that the cost of placing an SRO at Owyhee High School is an operational expense, a new contract is approved/signed on an annual basis, and increases/decreases in funding determine priorities for WASD, an SRO must be provided for no less than the first three (3) years after opening (i.e. 2021-2022, 2022-2023, 2023- 2024). 1.1.5 All improvements to adjacent roadways and intersections as required by ACHD shall be completed prior to issuance of Certificate of Occupancy for the high school. 1.1.6 A north/south collector street shall be constructed at the half mile along the west boundary of the site from W. Ustick Rd. to the north boundary of the annexation area in accord with the Master Street Map; this will include construction of a crossing over the McFadden Lateral. Note: If the collector street is not extended to W. McMillan Rd. for a second public street access to the site, a temporary turnaround that meets ACHD and Fire Department requirements may be required.) 1.1.7 An east/west collector street shall be constructed along the north boundary of the high school site and stub to the Spriggel (#SO432141900) and Acclima (#SO432417350) parcels in accord with the Master Street Map with a temporary turnaround that meets ACHD and Fire Department requirements. 1.1.8 An east/west local street shall be constructed from the nortb/south collector street to the Flowers parcel (#S043243 8800) at the east boundary of the WASD property with a temporary turnaround that meets ACHD and Fire Department requirements prior to issuance of Certificate of Occupancy for the high school. Further, an easement shall be provided over the portion of the subject property as depicted on the revised conceptual roadway plan (dated: 11/2/18) to the Woodside Avenue Investor LLC parcel (#SO432429350) for future right -of - ay dedication and construction of a public street which construction shall be at the adiacent propQ& owner's expense. Tl . eone apt „' ,,, RI .n . , ..,,a aeee akt . Page 1 Meridian City Council Meeting Agenda November 13, 2018 — Page 131 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 210 of 270 1.1.9 The school district shall provide bus service for all students attending the high school and future elementary school until such time as safe, separate pedestrian and bicycle access between neighborhoods and the school site is provided, as determined by the Safety Bussing Committee in accord with WASD Policy 702.51 and §33-1501 ("The Board may transport any pupil a lesser distance when in its judgement the age or health or safety of the pupil warrants.") (UDC 11-4-3-14E.4). 1.1.10 Detached sidewalks/pathways (as applicable) shall be provided along the frontage of the annexation area on W. Ustick Rd. and N. McDermott Rd. (on the Spriggel parcel) as set forth in UDC 11-3A-17. 1.1.11 Another public street access, in addition to the collector street access proposed via Ustick Rd., that meets Fire Department separation requirements per International Fire Code Appendix D104.2, shall be constructed to the site prior to issuance of Certificate of Occupancy for the high school. This may be accomplished through one of the following means (er- ethe..., eatis fi„+ listed-). i. Extension of the north/south collector street at the half mile from the WASD property to W. McMillan Road; this will include construction of a bridge over the Five Mile Creek, water and potentially sewer main infrastructure in the street, and a detached 10 - foot wide multi -use pathway/sidewalk along the east side of the street. ii. Extension of an east/west public street from N. McDermott Rd. to the north/south collector street. In the event SH -16 is extended and access is cut off from N. McDermott Rd. before the north/south collector street is extended to W. McMillan Rd., another public street access shall be constructed that meets Fire Department requirements prior to the access being closed. 1.1.12 Except for the proposed north/south collector street at the half mile, direct access via W. Ustick Rd. is prohibited in accord with UDC 11-3A-3. l .1.13 A property boundary adjustment application may be submitted to reconfigure the existing parcels to create a buildable parcel for the future elementary school; otherwise, the property will be required to be subdivided to create a buildable parcel. 1.1.14 With future development of the elementary school site, construct a public street along the east boundary of the site from the east/west collector street to the north property boundary as shown on the conceptual development plan; this will include construction of a crossing over the McFadden Lateral. 1.1.15 Future development of this site shall generally comply with the site plan submitted with the conditional use permit for the high school and the conceptual development plan submitted for the future residential area adjacent to W. Ustick Rd. and the elementary school at the north boundary of the site. 1.2 Development Agreement Provisions (Spriggel, Parcel #50432141900): 1.2.1 Future development of the subject property shall be generally consistent with the conceptual development plan unless otherwise amended through a Development Agreement modification application. 1.2.2 The existing home shall hook up to City water and sewer services within 60 calendar days of services becoming available. At such time, the existing well may only be used for irrigation purposes and the septic system shall be abandoned as set forth in Meridian City Code 9-1-4. Page 2 Meridian City Council Meeting Agenda November 13, 2018 — Page 132 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 211 of 270 1.3 Conditional Use Permit — Site Specific Conditions of Approval: (only applicable to high school site) 1.3.1 The site/landscape plan submitted with the Certificate of Zoning Compliance application shall be revised as follows (as applicable): a. Depict vegetative groundcover in required landscape areas per the standards listed in UDC 11-313-7C and 11-313-8C. b. The east/west local street at the half mile shall be built to ACHD's collector street standards and in accord with the Master Street Map. c. Depict a minimum 20 -foot wide street buffer along the south side of the east/west collector street at the half mile as set forth in UDC Table 11-2A-6, landscaped in accord with the standards listed in UDC 11 -3B -7C; depict minimum 5 -foot wide detached sidewalks on both sides of the street in accord with UDC 11-3A-17. d. Depict a minimum 20 -foot wide street buffer along the east side of the north/south collector street at the half mile as set forth in UDC Table 11-2A-6, landscaped in accord with the standards listed in UDC 11 -3B -7C. e. Depict a 10 -foot wide detached sidewalk/multi-use pathway along the east side of the north/south half mile collector street in accord with the Pathways Master Plan, landscaped per the standards listed in UDC 11-313-12C. f. Depict an east/west local street from the north/south collector street to the Flowers parcel SO432438800) at the east boundary of the annexation area with a Fire Department approved turnaround; minimum 5 -foot wide sidewalks are required on both sides of the street in accord with UDC 11-3A-17. 1.3.2 Accessory uses and future portable classrooms shall comply with the specific use standards listed in UDC 11-4-3-14. 1.3.3 Outdoor lighting, including parking lot and stadium lighting, shall comply with the standards listed in UDC 11-3A-11. 1.3.4 The proposed site layout and structures are required to comply with the design standards listed in UDC 11-3A-19 in the Architectural Standards Manual (ASM). 1.3.5 Submit a Certificate of Zoning Compliance (CZC) and Administrative Design Review (DES) application to the Planning Division for approval of the proposed use and final site layout and building design prior to submittal of a building permit application. 1.3.6 Development of this site shall substantially comply with the site plan, landscape plan and building elevations included in Exhibit A as amended by the conditions of approval in this report. 1.3.7 The applicant shall comply with the Specific Use Standards listed in UDC 11-4-3-14, Education Institution. 1.3.8 Prior to issuance of Certificate of Occupancy, a 14 -foot wide public pedestrian access easement is required to be submitted to the Planning Division for the multi -use pathways within the annexation area that are located outside of the right-of-way for approval by City Council and subsequent recordation. 1.3.9 The applicant shall comply with the provisions of the Development Agreement associated with the annexation and zoning of this property. Page 3 Meridian City Council Meeting Agenda November 13, 2018 — Page 133 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 212 of 270 1.3.10 The applicant shall have a maximum of two (2) years to commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground as set forth in UDC 11 -5B -6F; or a time extension must be requested in accord with UDC 11 -5B -6F. 1.3.11 Staff's failure to cite specific ordinance provisions or terms of the approved conditional use does not relieve the applicant of responsibility for compliance. 2. PUBLIC WORKS DEPARTMENT 2.1 Site Specific Conditions of Approval: 2.1.1 A street light plan will need to be included in the final plat and/or building permit application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 2.1.2 Water system capacity is available to serve this development with the two 12 -inch mainline connections shown on the development plans. A new 12 -inch diameter water main will be required under the collector roadway connection to Ustick Road in compliance with the Water System Master Plan. 2500 gpm is available at any location in loop around school. Prior to occupancy of the high school, Applicant shall coordinate with property owners to the east to ensure access to water by providing easements to proposed water improvements for this project. 2.1.3 The provision of water and sewer service to this development will require significant off-site improvements to bring utilities to and through the site, which will be the responsibility of the developer. The site is also subject to reimbursement fees, and upgrade expenses associated with the Oaks Lift Station, as well as other reimbursement fees associated with the water system. 2.1.4 Upon cursory review of the proposed infrastructure design within Ustick and McDermott Roads, it does not appear that any of the mainlines are being planned above and beyond what is contemplated in the approved Meridian Water and Wastewater Master Plans. Therefore they would not be eligible for reimbursement under Meridian City Code (MCC) 8-6-5. Pump upgrades to the existing lift station may be eligible for reimbursement, and therefore Applicant will need to follow the provisions of MCC 8-6-5. 2.1.5 An easement for extension of the sewer distribution line to the properties to the east shall be granted by the Applicant in the corridor south of the stadium and north of the main baseball diamond as depicted on the revised site context plan (dated: 11/2/18) tThe Applican shall work with the adjoining property owners to define the scope of the easement and coordinate the scope of the work per requirement of City Council at the hearing on October 23 2018 The sewer construction to the properties to the east shall be at the adjacent property owner's expense. 2.2 General Conditions of Approval: 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. Page 4 Meridian City Council Meeting Agenda November 13, 2018 — Page 134 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 213 of 270 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30 -feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being developed shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.6 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.7 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.2.8 Street signs are to be in place, water system shall be approved and activated, and at a minimum, a compacted gravel access road shall be approved, prior to issuance of building permits. 2.2.9 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. 2.2.10 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act. 2.2.11 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.12 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.13 All grading of the site shall be performed in conformance with MCC 11-12-3H. Page 5 Meridian City Council Meeting Agenda November 13, 2018 — Page 135 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 214 of 270 2.2.14 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.2.15 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACRD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.16 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.17 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.2.18 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. Page 6 Meridian City Council Meeting Agenda November 13, 2018 — Page 136 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 215 of 270 EXHIBITS A. Vicinity/Zoning Map dev i / Y CHINDE- Page 7 Meridian City Council Meeting Agenda November 13, 2018 — Page 137 of 173 t I If ;I IFI_ I It z 1z LU AJ It" All W FRANKLAN= AN Page 7 Meridian City Council Meeting Agenda November 13, 2018 — Page 137 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 216 of 270 B. Site Context Plan (dated: 11/2/18) iL SPRIGGEL 1} -gin + c NNSc j [ l Vicinity Map z , I v;Aso Ij I j 'xifrwuE\ I m C /'LCr-OwERS II Site Conted Plan _ — L,R I 1ViSIa '17 EX 1 Page 8 Meridian City Council Meeting Agenda November 13, 2018 – Page 138 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 217 of 270 C. Landscape Plan (dated: 6/21/18) Page 9 Meridian City Council Meeting Agenda November 13, 2018 — Page 139 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 218 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 219 of 270 CR iL Oil WEST USTICK ROAD j 10 20 23r - Page 11 Meridian City Council Meeting Agenda November 13, 2018 — Page 141 of 173 mull 23r - Page 11 Meridian City Council Meeting Agenda November 13, 2018 — Page 141 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 220 of 270 A Conceptual Building Elevations (dated: 6/21/18) FRONT ELEVATION 810E ELEVATION REAR ELEVATION • CLASSROOM WINO SIDE ELEVATION Nuc DESM 7VVESr REAR ELEVATION • GYMNASIUM OVIYHEE HIGH SCHOOL EXTERIOR ELAVATION8 Meridian City Council Meeting Agenda November 13, 2018 — Page 142 of 173 Page 12 JUNE 71, 1018 Meridian City Council Meeting Agenda December 11, 2018 – Page 221 of 270 Page 13 Meridian City Council Meeting Agenda November 13, 2018 — Page 143 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 222 of 270 E. Annexation Legal Dese6ption & Exhibit Map May 14, 2018 Project No. 118001 THL LAND GROUP, INC. ANNEXATION CITY of MERIDIAN A parcel of land being a portion of the cast one half of Section 32, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho, being more particularly described as follows: BEGINNING at the South One Quarter corner of said Section 32, marked by a 5/8" iron rod, thence on the north -south mid-section line of said Section 32, North 00'36'39" East, 2631..82 feet, to the Center One Quarter corner of said Section 32; Thence continuing on sold mid-section line, North 00"36'39" East, 641.84 feet; Thence leaving said mid-section line, South 86'41'44" East, 581.69 feet; Thence South 82°03'34" East, 557.33 feet; Thence North 66°26'46" East, 280.00 feet; Thence South 75"07'44" East, 1296.05 feet to a point on the easterly section line of aforementioned Section 32, from which the northeast corner of said Section 32 bears, North 00°32'39" East, 2292.08 feet; Thence on said easterly section line, South 00'32'39" West, 341.62 feet; Thence leaving said easterly section line, North 89'19'39" West, 1323.00 feet, to the center east one - sixteenth corner marked by an aluminum cap monument; Thence South 00'33'03" West, 1316.33 feet; Thence South 00"33'19" West, 917.73 feet, to the northeasterly corner of property described in Record of Survey #11348, as recorded at Instrument #2018-036119, Ada County records; Thence North 67'07'23" West, 478.51 feet; Thence South 00`33'19" West, 579.05 feet, to a point on the south section line of aforementioned Section 32, from which the southeast corner of said Section 32 bears, South 89°17'50" East, 1768.22 feet; Thence on said south section line, North 89`17'50" West, 882.80 feet, to the POINT OF BEGINNING. The above described parcel contains 108.76 acres, more or less and is subject to all existing easements and right-of-ways of record. Attached hereto is Map Exhibit "B" and by this reverence is made a part thereof. PREPARED BY: THE LAND GROUP, INC. Michael S. Femenia 550 Meridian City Council Meeting Agenda November 13, 2018 — Page 144 of 173 I of 2 Page 14 Meridian City Council Meeting Agenda December 11, 2018 – Page 223 of 270 Annexation Situate in a portion of the East 1/2 of Section 32 Township 4 North, Range 1 West, Boise Meridian Ada County, Idaho 2018 r586041'44'E 581.89' S82`03'341 557.33'--- Q I N66°26'46'1: 280,00'— k 0 II SW OF HE S89019'39'E 1322,79' CEI/16 COR SEC 32 1 HE COR SEO 32 CP&F#10602332.6 N00"32'39'E 2292,08' SE OF NE SOO°32'39'W 341.67---" N8Vl0'39'W 1323.00' E1/4 COR SEC 32 J PER ROS#8659 I M CP&F#2016-120634 C1/4 COR SEC 32 I m r CP&F#8827104 g T ° NW OF SE NE OF SE , o o CM NI 108.76 [Acres I /- N W 8'32H89 -1832'W 1324.17' N89°20'14'1N 1324.23' pif CF rn SW OF SE IwI N67o07'23' W 478.51' I M Cn SE OF SE - Iw o) I L 1/4 COR SEC 32 0 F#2018-021692 SE COR SEC 32 z CP&F#111049877 33'19'141 579.05' 1 T50'1N 682.80' _ S89" 17'50'E 1768.22' t --- POR West Ustick Road 550 OF a em ia:v Annexation m 11MUNr61acnie. V- MV 1 Page 15 Meridian City Council Meeting Agenda November 13, 2018 — Page 145 of 173 w THE LAN GROUP:+ eraF eop5a;d tNooMMrnn Annexation -City of Meridian w,um: n"lit,. IB2C118n awn 6tt?in3 1fakD:°°",° West Ustick Road u". P1cra208.[Q):lon-iaa:{tk3i.itds Exhibit iig,i Aft County Idaho 1 Page 15 Meridian City Council Meeting Agenda November 13, 2018 — Page 145 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 224 of 270 F. Conceptual Roadway Plan (dated: 11/2/18) e o m I 50 -FT WIDE FUTURE R.O.W. EASEMEtlT t i a-aci gyp` iJ 50Ff WIDE R.O.W. AND I i t I LOCAL STREET CONSTRUCTION t % !%" ii z 1.1.i 1 .., ROWERS wooDslDe m m 7'l I I nnuxtccusrcur 1 _ PARCEL PARCEL I ' I I I i I I I I [] a III t------ 1 =-1--J-- 1-=J- - /' YLIr'F.ST US'TTC-K rRO4D r F Conceptual Roadway Plan M1 0 i Y CY4 Ex a Page 16 Meridian City Council Meeting Agenda November 13, 2018 — Page 146 of 173 Meridian City Council Meeting Agenda December 11, 2018 – Page 225 of 270 City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 6 C Project File Number: Item Title: Community Development: Idaho Electrical Inspector Qualification Position Paper Meeting Notes: uy APPROVES I TEM SHEET C ouncil Agenda I tem - 6.C. Presenter: Cameron Arial or Bruce F reckleton Estimated Time f or P resentation: 15 minutes Title of I tem - C ommunity Development: Idaho Electrical Inspector Q ualification P osition Paper Proposed changes to I daho Code §54-1019 AT TAC HM E NT S: Description Type Upload D ate P osition P aper (revised)B ackup Material 12/10/2018 I nspection S ervices Draft L egislation E xhibit 12/7/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 226 of 270 Mayor Tammy de Weerd City Council Members: Joe Borton Genesis Milam Ty Palmer Luke Cavener Treg Bernt Anne Little Roberts Idaho Electrical Inspector Qualifications Policy Position Paper December 3, 2018 Summary Electrical contractors are the licensed individuals required to have the expertise to properly install electrical systems and stay educated to maintain their licensure. A number of Idaho communities are growing rapidly and are attempting to keep up with development demand for electrical inspection services. They are having a difficult time hiring technical inspection services due to record low unemployment, high demand for these trades in the construction industry, and lack of certified applicants. There are fewer construction vocational trade schools, and not a clear path forward in the construction inspection field. Private companies who are seeking to contract inspection services with municipalities are facing these same problems. A municipalities’ inability to provide these inspection services timely will delay construction activity in the region and stymie economic growth. The situation is further hampered as Idaho statute requires an inspector have at least 4 years of journeyman experience in the state of Idaho. This language (Idaho Code §54-1019) puts Idaho municipalities at a competitive disadvantage to other states that have uniform and current certification standards for inspection services, and prevents the hiring of qualified individuals who have performed the same work in other states. Other states approach qualifications/licensure and certification of contractors and inspection as two separate important functions. Separate certifications in the field of inspection strengthens the industry across the state by allowing the certified individuals to focus on their craft and expertise while enabling other people to grow into an absolutely necessary profession of inspecting. The two “fields” work together every day and should be strengthened with these certifications and training to build a better “team” throughout our industry. Key Discussion Points  Municipalities are struggling to hire technically certified electrical inspectors.  Record low unemployment, and high demand for trades in construction industry, as well as fewer vocational/technical schools have been contributing factors in fewer young people entering the construction inspection field.  Private companies who contract these services to municipalities are facing the same issue.  Municipalities’ inability to meet inspection service demands will have a slowdown effect on economic growth. Meridian City Council Meeting Agenda December 11, 2018 – Page 227 of 270 Idaho Electrical Inspector Qualifications Policy Position Paper Page 2  Idaho municipalities are at a competitive disadvantage to other states that have uniform and current certification standards.  Current Idaho statutes require that electrical inspectors have at least 4 years of actual experience as a licensed Journeyman or master electrician, and shall possess a journeyman or master electrician license in the state of Idaho.  The City has been actively recruiting electrical inspectors for the past 9 months and has only be able to hire two qualified inspectors under current Idaho law.  The City is able to deliver 11,190 electrical inspections in a 12 month period or approximately 45 inspections per day, utilizing a combination of contract inspectors and limited City staff. As of January 1, 2019 contract inspectors will terminate and the City will only be able to deliver 7,385 inspections in a 12 month period or 30 inspections per day. This would create an accumulating backlog of 15 inspections per day. This will limit the City’s ability to meet the electrical inspection demand and result in significant delays in the construction process. This in turn would have a significant negative economic impact. Meridian’s Position A solution that will help greatly is to update the qualification requirements for electrical inspectors in Idaho to include internationally and nationally recognized certifications. This solution is a simple and effective way for municipalities and private companies who provide these services to hire qualified and certified inspectors to meet the demand for inspection services. This will also make it easier for inspectors to obtain multiple certifications, which will streamline the inspection process because the inspector will be able to efficiently perform multiple inspections in one site visit. This would maximize scarce inspection services resources, and bring about efficiency which equates to reduced cost and a timelier building window. Failure to make this change will limit the City’s ability to deliver timely electrical inspection and result in a negative economic impact. Recommendations Add the International Association of Electrical Inspectors (IAEI), and the International Code Council (ICC) and accompanying qualifications as options for qualifying certifications for electrical inspectors in the State of Idaho. Meridian City Council Meeting Agenda December 11, 2018 – Page 228 of 270 Electrical: 54-1019. QUALIFICATIONS OF IN SPECTORS. The administrator of the division of building safety shall appoint the number of deputy electrical inspectors as may be required for the effective enforcement of the provisions of this chapter. All inspectors shall be either: (A) Skilled skilled in electrical installations, with not less than four (4) years of actual experience as a journeyman or master electrician, shall possess journeyman or master electrician licenses in the state of Idaho prior to appointment , shall be certified as a commerci al electrical inspector or a residential electrical inspector, depending upon the duties assigned, and shall be fully familiar with the provisions of this chapter and rules made both by the administrator and the Idaho electrical board .; or: (B) Qualified as follows: (1) R esidential inspectors shall: (a) Hold certification as a Certified Electrical Inspector Residential by the International Association of Electrical Inspectors (IAEI), or (b) Hold certification as an E1 Residential Electrical Inspector by the International Code Council (ICC), and, in addition, shall have at least one of the following qualifications : (i) Completion of an electrical apprenticeship training program, or (ii) Associate’s degree in electrical construction technology, or (iii) Bachelor’s degree in electrical engineering or; (iv) Principles and Practice of Engineering (PE) licensure, or (v) 4,000 hours of experience as a licensed electrician, or (vi) 2,000 hours of experience as an electrical inspector . (2) Commercial or industrial inspectors shall: (a) Hold certification as a Certified Electrical Inspector Master by the International Association o f Electrical Inspectors (IAEI), or (b) Hold certification as an E2 Commercial Electrical Inspector Certification by the International Code Council (ICC), and, in addition, shall have at least one of the following qualifications: (i) Completion of a n electrical apprenticeship training program, or (ii) Associate ’s degree in electrical construction technology, or (iii) Bachelor’s degree in electrical engineering, or (iv) Principles and Practice of Engineering (PE) licensure, or (v) 8,000 hours of experience as a licensed electrician, or (vi) 4,000 hours of experience as an electrical inspector . No inspector employed by the division of building safety and assigned to the enforcement of the provisions of this chapter shall be engaged or financially interested in an electrical business, trade, practice or work, or the sale of any supplies connected therewith, nor shall he act as an agent, directly or indirectly, for any person, firm, copartnership, association or corporation so engaged. Inspectors employed by municipalities electing to claim exemption under this chapter must po ssess the qualifications set forth in this section. Inspectors employed by the division of building safety shall take and pass, before the end of their probationary Meridian City Council Meeting Agenda December 11, 2018 – Page 229 of 270 period, a general inspector’s test approved by the Idaho electrical board. Inspectors shall be required to participate in continuous education training as directed by the Idaho electrical board and administered by the division of building safety. The board may also promulgate rules relative to the applicability of this provision to existing elec trical inspectors with permanent status in the division. Meridian City Council Meeting Agenda December 11, 2018 – Page 230 of 270 I TEM SHEET C ouncil Agenda I tem - 7.A . Presenter: Chief Lavey Estimated Time f or P resentation: Title of I tem - Police Department Annual Report Meridian City Council Meeting Agenda December 11, 2018 – Page 231 of 270 City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 7 A Project File Number: Item Title: Police Department Annual Report Meeting Notes: c O 4-1 co U O Q O O U) N a. q04F V) N U N Q) �4-' U •> •% Q i U f� V � V � L 0 O Q) O .• 4-1 4-J0 CL •-J 0 ^ N c• � O 2 E '4-J m •� •v O O Q � N � O C i0 �� z Qo 00 O C9 j, >, Lo C)i CO Lid U U O � dam' �o O O O LL � O' o (-0 00 U C) CO LO � O N 0 o O Q. >_ 07�- (6 1 U — QJ U co70 do a) 4— oLM 4-- 4— (DQ� U i co > 70 0 Q O 5 0 0 0 0 y-- GL U n N O -N cc :3co O — 0 U >, -O c6 O E i O �i O i q « \ \ E . \ � \/ 0 0 / \ a 0 0 / \ ® \7 ƒ \ § 2 _ ± 0 j \ / ~ » 0 0 \ 0 j R 5 m = \ a « e En »/ 0 /\\ \7 41 0 '6#$t s \ § » \\// » w � ) O E / e \%041 em[« )a°° J § \ m = ± s 7 0 / e \\�/ 741 f C: (D (n © @ 0 9)U) 2 7 \ J com o $$3a ==se 0 0 0 = »20 00 � E � $ � u � .2 ® \ 0 0 - LA i 0 c L- u g .� � 2 0 _ / 4-J } u m 2 E � = m -0 / 2 u ) ._ ƒ 0 @ 0 0 � '§ v 0 -0 � �— cr E E / n 0 $ E Cr / m N o m "4 0 m 5;J m � 4-J LL c\ Ocn rq CL m m cn c; m � c �� o � / q « \ \ E . \ � \/ 0 0 / \ a 0 0 / \ ® \7 ƒ \ § 2 _ ± 0 j \ / ~ » 0 0 \ 0 j R 5 m = \ a « e En »/ 0 /\\ \7 41 0 '6#$t s \ § » \\// » w � ) O E / e \%041 em[« )a°° J § \ m = ± s 7 0 / e \\�/ 741 f C: (D (n © @ 0 9)U) 2 7 \ J com o $$3a ==se 0 0 0 = »20 [ $ / 0 0 4- / $ ƒ LL7 / n 0 $ E / m 0 5;J c\ tio A E c / \ / E � \ \ E J -5 E _ % % E° E E z / 2 m 0 ` ° m m m @ g . m 0 q « \ \ E . \ � \/ 0 0 / \ a 0 0 / \ ® \7 ƒ \ § 2 _ ± 0 j \ / ~ » 0 0 \ 0 j R 5 m = \ a « e En »/ 0 /\\ \7 41 0 '6#$t s \ § » \\// » w � ) O E / e \%041 em[« )a°° J § \ m = ± s 7 0 / e \\�/ 741 f C: (D (n © @ 0 9)U) 2 7 \ J com o $$3a ==se 0 0 0 = »20 a-+ U c6 O i i O U 4= 4-- O L O 4— co U c cc E i O 4— O 4L 14 -- Cf) Cf) �70 C6 � P O 0 U Qi c, r -0 N O� 0 M W U) LL LL U U U LL- C: U N ;+ co •� U N � N � � U � � 0 Q U 0 ❑ 0 CO E � e® ,� co City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 7 B Project File Number: Item Title: Fire Station No. 6 Update Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.B . Presenter: Deputy Chief Charlie B utterfield Estimated Time f or P resentation: 5 minutes Title of I tem - F ire Station #6 Update Meridian F ire Station 6 Construction monthly update AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 12/4/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 232 of 270 Meridian Fire Department 33 E. Broadway Avenue, Suite #210 Meridian, ID 83642 Phone 208-888-1234 www.meridiancity.org December 4, 2018 MEMORANDUM TO: Mayor and City Council Members CC: Charlie Butterfield FROM: Meridian Fire Department RE: Fire Station 6 monthly update Meridian Fire Station #6 construction progress monthly update. Report is for informational purposes only. No action required from Council. Meridian City Council Meeting Agenda December 11, 2018 – Page 233 of 270 FIRE STATION 6 UPDATE City Council Meeting December 11th 2018 www.meridiancity.org www.meridiancity.org •Timeline Update –Complete set of bid plans to ESI on 12/13 –ESI will create bid packages through end of Dec. (earthwork/steel/masonry /plumbing/electrical) –Project goes out for subcontractor bidding in Jan. –Bid opening Jan. 29th –Early Feb- GMP and budget amendment request will be presented to City Council –Break ground in March www.meridiancity.org •Review of the project •20+ year estimated needs –3 apparatus bays –16,500sq feet –8 firefighter bedrooms –Battalion Chief’s quarters –Estimated cost ~ $9-$10 million www.meridiancity.org •Scaled down size and scope •Smaller station with room to add on in the future •Removed additional Apparatus bay •Removed Battalion Chief’s quarters •Removed 3 firefighter bedrooms (leaving 5) •Reduced 6,000sq feet –(10,500 sq feet) •Estimated cost $7.9million (4/2018) www.meridiancity.org •Refine scope/design/layout/ /costs/building materials/assumptions •Reduced estimated costs an additional $1.6 million •Estimated cost $6,340,545 (Aug 28th update to City Council) www.meridiancity.org •Since August update •Continued to refine scope and costs •Current estimated cost $6,161,118 –10,500sq feet –2 Apparatus bays –5 firefighter bedrooms www.meridiancity.org •Estimated Total Project cost $6,161,118 –$5,000,000- Hard Construction Costs (Building and Site improvements) •Building- $3.8 million •Site- $1.2 million –$635,000- Design, engineering, consultants, pre-construction –$527,000- Permits, equipment, fixtures, furniture, signalization equipment, allowances, contingency, etc. www.meridiancity.org •What about adding back in BC quarters? •Estimated cost to add back in the Battalion Chief’s quarters –$61,641 –Bedroom, Bathroom, Office •Estimated cost to do at a later time (double to triple) www.meridiancity.org •February- Presenting Council with the Guaranteed Maximum Price (GMP) •Presenting both cost A and cost B (BC quarters or not) www.meridiancity.org •Questions www.meridiancity.org City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 7 C Project File Number: Item Title: Finance: American Institute of Architects (AIA) Contract Process Evaluation Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.C. Presenter: Estimated Time f or P resentation: 15 min Title of I tem - F inance: Amer ican Institute of Architects (AI A) Contract P rocess Evaluation A small group of s taff will b e pres enting an overview and evaluatio n o f our c urrent proc es s for capital projec ts and A I A c o ntracts . We will be info rming c o uncil o n o ur p ro ject’s sc o p e, findings and evaluatio ns, as well as next s tep s and c hanges. T his presentation will no t req uire any C ounc il ac tions at this time. AT TAC HM E NT S: Description Type Upload D ate Report Cover Memo 12/6/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 234 of 270 AIA Contract Process Evaluation Update to City Council Report by: Vincent Koontz – Strategic Performance Analyst Keith Watts – Purchasing Manager Brad Purser – Financial Analyst Ted Baird – Deputy City Attorney •PURPOSE AND SCOPE: EVALUATE AND REVIEW OUR CURRENT PROCESS WITH CONTRACTS AND CAPITAL PROJECTS. •These are contracts are used with design and construction professionals to construct capital projects with the City. •Included in our review was information from Discovery Park, Fire Station 6 and the Public Works Wastewater Admin, Lab and Ops Remodel. •Our group researched the background of AIA Contract use, what advantages and disadvantages there are. •We took reviewed and evaluated all steps that contribute to planning, negotiation and selection of contractors. KEY FINDINGS – REPORT •Five individual phases identified. •AIA Contracts Preferred •Departmental Roles •Project Manager Roles •Development of standard operating procedures. KEY FINDINGS – FIVE PHASES 1.Pre – Planning. 2.Select Design and Construction Team. 3.Contract Negotiation (AIA). 4.Bid Evaluation and Price Determination. 5.Price Approval (GMP). PROCESS MAP – PRE- PLANNING THROUGH GMP APPROVAL 81! TOTAL STEPS KEY FINDING AIA Contracts - Ease of Use and Language Limitations Ted Baird •Three commonly used agreements for City projects: •These Agreements have wide acceptance in the industry, but require modifications to protect the City’s interests, manage risk, and define expectations. •City’s current contract review is currently reactionary. We respond to the agreements sent by the Architect or CM after they have been selected. We have edits we routinely ask for, but must also push back against modifications proposed by the Architect or CM, resulting in a time-consuming back-and-forth process. KEY FINDING – Concerns over Delays Ted Baird •Purchasing will include the final agreements in the initial solicitations to reduce or eliminate negotiations over terms and conditions. •Recommend City Ownership license of AIA contracts, saving estimated 2- 3 weeks. •With our findings and changes we estimate we can save 25 steps and considerable time and money for both the City and it’s customers. •Bring in a stakeholders group of Architects and Construction Managers and the Legal community to review and discuss the City’s standard modifications. KEY FINDING – Estimation Accuracy Brad Purser •Improve Estimation Accuracy during Pre-Planning: •Include/utilize Facilities Project Manager early on in the process. •Departments should be an “internal customer” to the Facilities PM. •Develop standard timelines, a project charter and a pre-project estimation before the budget process. •Factors influencing estimation accuracy: •Time of year of bid. •Availability of skilled workforce which is in high demand. •Subcontractor availability. KEY FINDING – Estimation Accuracy Discovery Park: 44% of budget spent •Utilizing CMA process. •Park development began in 2014. •Maintenance building enhancement in 2019. •Size and scope budget fluctuation due to changes in amenities and features . Wastewater Administration, Lab Expansion & Operations Remodel: 9.9M Budget vs. 9.6M Actual Spend •Utilized CMA process. •Preconstruction began in 2013 and was completed in 2015. •Experienced CM and PM contributed to the projects successful completion. KEY FINDING Review other agencies processes and timeframes. Vincent Koontz •Cities consulted – Boise, ID Hillsboro, OR Bend OR, Salt Lake City, UT •Boise’s Fire Station Process with an AIA agreement took 122 days (22 days faster). •All cities have had previous cost overruns and are in process or acknowledge in developing a better Pre-planning process. KEY FINDING Review other agencies processes and timeframes. Vincent Koontz •Cities consulted – Boise, ID Hillsboro, OR Bend OR, Salt Lake City, UT •Project Manager with construction background or Project Manager Training is consistent among all cities interviewed. •Creation of a project charter on all above ground capital projects. PROCESS MAP – PRE- PLANNING THROUGH GMP APPROVAL Process Map with City Owned License and Planning Steps BEFORE AFTER IN PROCESS: •Develop SOP’s – Process mapped phases. •Project Manager Roles and Department Point of Contact Role FUTURE ACTIONS: •Trial City Ownership of AIA contracts. •Discuss changes with external stakeholders and gain feedback. •Audit SOP’s to see if timelines, steps and processes are being followed. • Additional evaluation and process improvements on five identified phases. QUESTIONS? 1 A REPORT FOR THE MAYOR AND CITY COUNCIL TASK: REVIEW AIA CONTRACT PROCESS DEPARTMENTS: CROSS FUNCTIONAL REPORT DATE: OCT 19st 2018 PROCESS GRADE: NEEDS IMPROVEMENT REPORT AUTHORS: Vincent Koontz, Strategic Performance Analyst Brad Purser, Financial Analyst Keith Watts, Purchasing Manager Meridian City Council Meeting Agenda December 11, 2018 – Page 235 of 270 2 EXECUTIVE SUMMARY: Purpose The Mayor has requested a review of our current process with regards to the “AIA Agreements”, the documents in which the city uses to contract with design and construction management professionals to construct capital projects. A small group was assigned to undertake this project, the group reviewed the background of the AIA contract process, why we use it and what advantages and disadvantages it has. Additionally, the group established our current process, identified wastes, and inefficiencies. Finally, we evaluated alternatives to our current process, compiled findings, recommendations and established conclusions for a future state. The following capital projects were included in our report: 1. Discovery Park 2. Fire Station 6 3. Public Works Water Administration Building Project Scope and Background information: The following are Key Deliverables from the Mayor: 1. Ease of use of AIA Contracts. 2. Concerns about AIA Language limitations. 3. Discovery of Project Manager’s Scope and estimation accuracy. 4. Concerns over scope definition limitations. 5. Project Manager’s Communications with parties. 6. Concerns over delays. 7. Review other agencies processes and timeframes to complete process. We identified many key steps and processes that are essential to completing a capital project and were essential to evaluating the process. Each one of these is its own process itself. Each project outlined above generally uses these steps: 1. Pre-Planning 2. Select Design and Construction Team/RFQ 3. Contract Negotiation (AIA) 4. Bid Evaluation and Guaranteed Maximum Price(GMP) determination 5. GMP Approval. - Pre-Planning Before the AIA Contract begins and the design of a project is implemented, there are departmental planning steps that are involved to determine needs, this includes reviewing previous projects and assignment of a departmental project manager to the specific capital project. Based on communications with staff, there are steps during this “pre planning” process Meridian City Council Meeting Agenda December 11, 2018 – Page 236 of 270 3 that likely lead to estimation inaccuracies that could be better planned for and are outlined in the findings and recommendations. - Select Team/RFQ With the current process after the City Council approves a project, there are concurrent steps that are running independent (depending on the way we select our project) with the Architect Design and the Construction Manager (that are actually their own process), this leads to significant time increases due to the communications between parties, and refinements of the AIA agreement. Both purchasing, a review committee and the departmental project manager spend time creating an RFQ, negotiating a scope of work, and having the design architect create an agreement. Legal must review the document and make changes to the agreements. This process involves multiple decision points and wastes which are identified in the findings. - Contract Negotiation The department project manager meets with both the architect and the construction manager to determine contract value. Design contract values range from fixed fees to percentages of construction costs. The department will submit their final negotiations to procurement for inclusion in a contract. If procurement feels the contract costs are out of line they may send it back to the PM to negotiate further. Each design consultant may have their own methodology of determining fees. Construction contract negotiations are conducted by the department project managers as well. Fees are a percentage of the cost of construction. The department will submit their final negotiations to procurement for inclusion in a contract. If procurement feels the contract costs are out of line they may send it back to the PM to negotiate further. - Bid Evaluation and GMP Determination Once contracts are executed and design has begun, the construction manager will integrate with the design team to attempt to keep the design within the original project budget. Once design is near 80% the construction manager will assemble the probable cost of construction. If approved final design will be completed. Once final design is completed the CM will bid out the individual trades and open the bids in the presence of the City procurement manager. Once bids are reviewed and approved the Guaranteed Maximum Price (GMP) is calculated utilizing the agreed upon percentage from the previously executed AIA Agreement. - GMP Approval If the PM is comfortable with the GMP they will submit to the Procurement Manager and the Procurement Manager will place on the next available Council Agenda for discussion and approval. Meridian City Council Meeting Agenda December 11, 2018 – Page 237 of 270 4 Key Findings and Recommendations: After reviewing best practices from other cities, interviewing key personnel in the City and developing a detailed process map (outlined in the Scope and Methodologies section of this report), there are several findings and recommendations being made.  AIA Agreements are generally preferred in our city and with the personnel who construct and design capital projects.  AIA agreements are currently owned by the Architect causing significant delays , reviews and edits by our legal team. AIA agreement licenses are fairly inexpensive to purchase and will reduce significant man hour costs, also improve efficiencies and faster timelines for completion.  Department Staff appointed as Project Managers have significant responsibilities in this process that create inefficient use of their time and wastes. They are not relieved of regular duties, do not typically have experience with building complex projects and are not trained in contract negotiations or project management skills. Department Staff have a role in reviewing and being an ‘internal customer’ providing input on the project.  Consensus from other cities is to have dedicated Facilities Project Management expertise on staff with construction experience to be the central point of contact. Our team has project management expertise that should be utilized on future projects of this type.  Develop standard timelines, a project charter and pre-project estimation before the budget process. Each step in the five current process needs to be evaluated individually to identify wastes and value added components. Conclusions Based on the work that was performed and the documentation reviewed, there are a number of improvements that can be made to our current process. Overall, there could be improvements made in several facets of both the planning phase, city project manager role, design and construction manager selection and negotiation of the AIA contract. There are several recommendations that will be outlined. This report reveals an extremely complex and multifaceted process. Further research is also needed on a few topics that are part of this evaluation or have been discovered as a result of what has been reviewed. This process is rated as “Needs Improvement.” Meridian City Council Meeting Agenda December 11, 2018 – Page 238 of 270 5 SCOPE AND METHODOLOGIES We are reviewing these projects to compare costs, steps, as well as gain insight into possible efficiencies that can be gained in the execution of those processes. The following projects are included within the scope of our group’s efforts: The scope of the project includes reviewing projects that have been completed (Public Works Waste Water Building), In Construction (Discovery Park), In Design (Fire Station 6). The time frame for these projects was/is.  PW Waste Water Building Approved 2/5/13 & 2/5/13  Discovery Park Approved 4/19/16 & 5/10/16  Fire Station 6 Approved 7/24/18 Our team met to review the current steps in the process, developed a current state process map, and identified wastes through LEAN methodologies. We conducted information gathering interviews with key stakeholders in the process. Our tea m involved individuals that participated with the above project to ensure that our process map was complete. Our team compared the previous cost estimates and actual costs from the capital projects outlined above. We reviewed other cities processes and best practices. Finally, we identified a future state with findings, recommendations and conclusions. Our current state process mapping exercise allowed our team to get a full viewpoint of each step and decision point in the process. We identified 81 steps in our current process. Below is the current process map that was outlined. Blue = Decision Points Pink = Steps Orange = Wastes Yellow = Questions or If/then Statements Illustration 1 Meridian City Council Meeting Agenda December 11, 2018 – Page 239 of 270 6 KEY DELIVERABLES: EVALUATION/HISTORY, FINDINGS AND RECOMMENDATIONS Each of the key deliverables has been evaluated through discovery of the history of our process, evaluation of current steps related to planning for capital projects. The AIA contract itself is part of a larger process of identifying a need, developing an RFQ, selecting a design and construction team, developing and negotiating a contract, scope of work, and approving the cost of the project. 1. Ease of Use of AIA Contracts. 2. Concerns about AIA Language Limitations. Evaluation – In 2012 the Mayor put together a Construction Contract Review Focus Group comprised of various City and private professionals. At that time the group was convened to gather lessons learned from all projects up to that point. One recommendation was to use AIA agreements for the design and construction of above ground capital projects. This has been the standard agreement since. The committee recommended because of the following advantages:  Documents are well received by owners, architects, and construction professionals.  Terms and Conditions in AIA’s are well understood in the construction community, expectations are well understood. Can be an advantage in the field in case of a dispute.  Document modifications can be made in instances where the city finds a term or condition that is not agreeable. Modifications minimize risk, protect our interests, further define roles and responsibilities, and define project expectations of each party.  When a standard term or condition is modified, it can be highlighted in such a way that the parties will understand that performance expectations have changed for that particular portion of the project. We currently have the consultant architects and construction managers create their own AIA contract and make suggested modifications, which must be reviewed by the legal department and purchasing department. The City will usually make its own modifications to the terms regarding costs, reimbursables, risk management, and insurance. There will also be project-specific modifications requested. This is especially true for projects that are higher risk, creating additional time wastes in the process because of the editing, and then submittal back to the consultant, because the City cannot modify the agreements as we currently do not own the rights to the contract. Meridian City Council Meeting Agenda December 11, 2018 – Page 240 of 270 7 The concerns and changes that are typically made to the language of AIA contracts are:  Limiting the authority of the architect.  Defining roles and expectations.  Control Costs.  Minimize claims.  Identify Dispute Resolution Methods. One of the options for the City to consider would be to create our own custom agreements for construction managers and architects. The City does have a document template for Public Works Construction projects, but those agreements incorporate the Idaho Standards for Public Works Construction (ISPWC). The ISPWC includes recognized standards and practices, and defines terms to create a common language. The use of the ISPWC provides consistency and fosters efficiency in managing the projects to which the standards apply. Much the same way, the AIA documents include standard terms and conditions that are well defined and commonly understood. In 2006, the City hired a construction law expert to draft the Architect and CM agreements for the construction of City Hall. The idea was to create a superior agreement that would result in a higher quality final product. The experiment in creating a custom agreement was considered a failure because the contractors did not read the agreement closely and they did not understand what we were trying to do. Due to the complexity of most construction projects, custom agreements are a challenge. To create an effective custom agreement, we would be re-inventing the wheel. In order to cover all relevant issues, we would probably end up mimicking the terms and conditions set forth in the AIA agreement, thus risking a claim of copyright infringement. Findings -- In the past, we have had problems attempting to create new standards and practices in a custom contract, which is why we have turned to the AIA suite of agreements. The International Municipal Lawyer’s Association has recognized the importance of these agreements to cities by convening a committee of member attorneys and construction professionals to make recommendations for modifications to the AIA standard agreements to protect the interests of cities. These specific modifications are available to cities that hold their own AIA licenses. The City of Boise recently made a change from their own custom contract that they modify for capital projects to purchasing the license for the AIA agreement. The rationale was to save time for purchasing, legal and the outside consultants as it ultimately reduces time for our personnel with less markups, and edits. It also saves time for the design and construction manager because the terms and agreement is already set by the City, reducing the steps in negotiation process. Our deputy city attorney, Ted Baird supports the license purchase in order to expedite the response time as well as save time for the outside consultants. Our process map outlined in the Scope and Methodologies shows a number of identified wastes which could be reduced (time, excess processing), by setting better terms in the RFQ for a capital project, or by owning the rights to the AIA agreement. We identified 25 steps in the ‘Contract Meridian City Council Meeting Agenda December 11, 2018 – Page 241 of 270 8 Negotiation Phase’ of the AIA agreement process. Many of the se steps involve substantial wastes in waiting for the outside parties and legal to make modifications. We identified several methods to reduce or eliminate the need for waiting and duplication by either purchasing our own AIA agreement, or alternatively, setting better conditions up front during the RFQ process. If the preferred recommendations are implemented (some of which are outlined in other findings), the steps reduce from 25 to 7. Recommendations – 1. Preferred – Purchase an AIA license agreement. The City would become the owner of the contract and would save man hours and wastes identified. 2. Alternative – City can outline required amendments to the AIA contract documents for inclusion in the original RFQ up front. This recommendation would still require the current level of legal review, but would not require purchase of the software. 3. Alternative (Not recommended) – The City could create a custom contract document that we could provide and give to the design and construction teams. This would reduce the same number of steps as the preferred choice. 3. Discovery of Project Manager’s Scope and estimation accuracy. Evaluation -- Several of the projects in review have exceeded their initial estimates . Information gathered from staff point to several factors in the accuracy of estimation: 1. Some Project Managers are often not experts in constructing a project and have little project management experience. As the departmental project manager, they are expected to negotiate (often without experience), review bids, and manage execution of a project, in addition to their own jobs. 2. Phase one (pre-planning, stakeholder engagement, project management), needs to be improved. 3. Research on project and communication with other parties (cities) does not always estimate the full cost of the project. 4. Factors influencing estimation of costs: a) Time of year of bid (when construction times are busier they can lead to higher costs), basic supply and demand. b) Available skill set and workforce based on high demand for skilled labor and available resources. c) Lack of control over sub contractor’s availability. d) Lack of a clear project charter, as design has yet to occur. 5. Build in contingences, cost estimating prior to the design process. a) Example – Discovery Park came back much higher than initially estimated, as such Council requested several amenities be removed. Many of these amenities have subsequently been added back at the request of Council as Meridian City Council Meeting Agenda December 11, 2018 – Page 242 of 270 9 amendments, driving up the cost to the initial estimates but Council has been informed and involved in this process. b) These projects do not have a direct “apples to apples” comparison because there were different project delivery methods used. T he Waste Water Admin Building and Discovery Park utilized the Construction Manager as an Advisor in which they required so many more trade pieces than Fire Station 6 which utilized the now available Construction Manager General Contractor delivery method. In addition, Discovery Park had much more community and Council input, i.e. discovery of community wants and needs, etc. c) The Wastewater facility was completed under a CMA process where the city directly contracted with those involved in the construction process. Discovery Park is currently in process and is utilizing the CMA project delivery method as well. Each contractor had its own contract with the City of Meridian. Each project involves 10, 20 or more contractors which require significant time and energy to manage especially when considering contract development, review and when necessary adjustments as changes orders become necessary. 6. The City does not have a fee model in place for Design or Construction Services, and is a process that should be evaluated in a future program evaluation. Our city council is used in a number of steps in the budget and the selection of the architect, construction manager, and keeping costs in line by approving budget amendments as they come about. Many on City Council do not have the technical background in building, design or construction to understand the complexity and nature of these projects and this process. Available Project Financial Data Discovery Park  Development of Discovery Park began in 2014 when the enhancement for the park well development was approved. That process continued to the enhancement in FY2016 for park design and continued with the enhancement in FY2018 for both the park construction and the park phase 1 amenities. The final enhancement in FY2019 was for the maintenance building.  The size and scope of Discovery Park’s budget has fluctuated over the past several years. These changes are from adjustments to amenities and park features that have been added and removed from consideration by the City Council and those involved in the park’s design.  We are currently almost half way through spending what is in the approved budget (about 44%). The park construction is continuing today even as amendments for additional amenities (Phase I amenities and a Maintenance building) have been added to the scope of the park. Meridian City Council Meeting Agenda December 11, 2018 – Page 243 of 270 10  The construction of the park is following a CMA process where the City of Meridian directly contracts with multiple contractors. That construction is still in process today. Wastewater Administration, Laboratory and Maintenance Buildings The Wastewater facilities Preconstruction, construction and finishing processes began in 2013 and was completed in 2015 when the city gained occupancy to the building. You will find the timeline for Design, construction and when the city gained occupancy to each building below. Administration Building • Design – 10 Months • Construction –12 Months • Occupancy – 10/17/14 Laboratory Expansion • Design – 11 Months • Construction – 15 Months • Occupancy – 01/28/15 Operations Remodel • Design – 5 Months • Construction – 5 Months • Occupancy – 03/24/15 The total budget for these buildings was $9.9M dollars versus $9.6M of actual spending on these projects. Assistant City Engineer Clint Dolsby attributed the successful design and construction of these facilities to having a competent construction management company, consultant/ architect who were able to work with the project managers throughout the process as well as a very knowledgeable project manager who has since left the City. Like Discovery Park, these facilities were built as part of a CMA process where the city contracted directl y with multiple companies. Meridian City Council Meeting Agenda December 11, 2018 – Page 244 of 270 11 Recommendations - 1. Preferred – Educate City Council (or select Council Liaison) on this process so they better understand what is involved in contract formulation and selection. The goal would be better transparency in the planning phases, and a base of knowledge to allow subject matter experts to be better understood when informing Council. 2. Preferred – Develop a SOP for the Pre-planning process or Project Charter A. Developing a proof of concept with outside design and construction vendors. B. Engaging a stakeholder group (internal and external vendors) C. Possibly engage outside 3rd party estimators. D. Estimate costs with stakeholders (internal) E. Develop a project management plan, including resources, programing, cost estimation, and contingencies. Meridian City Council Meeting Agenda December 11, 2018 – Page 245 of 270 12 F. Determine if our in house resources and available personnel require a need for a consultant (depending on the complexity of the project). 4. Concerns over scope definition limitations. Evaluation – Scope Definition, controlling costs and project management are all important steps in any capital project. Each step identified has the ability to cause a project to go outside scope, or the anticipated project delivery, on time and on budget. One particular area of concern is the Project Delivery Method chosen. There are two typical methods used in this process. The Construction Manager as Advisor method requires that the city enter into direct contracts with each trade/ subcontractor working on a project. The Construction Manager/ General Contractor method is a newer option passed by the state legislature in 2016. This delivery method was not an option pre-2016. In this delivery method, the city enters into a contract with a construction manager. The construction manager owns the contractual relationship with all of the contractors hired to work on the project. This means that only one contract is negotiated. That contract includes a guaranteed maximum price not to exceed a specific dollar amount. Any changes to the contract are negotiated between the City’s project manager and the construction manager. The CM in turn ensures that those changes are incorporated into the plan. The CM is responsible to stay within the not to exceed price and is responsible for the quality of the work performed. Findings -- Discovery Park is a good example of the CMA type of project. The city has 18 indivi dual contracts with different contractors that cover all aspects of Discovery Park’s construction. If there is a change in the project the City will most likely have to enter multiple change orders (one for each trade contract) for each project change. This process increases the burdens on the City, the project manager and legal. Currently, Discovery Park has seen about 30 change orders to date. These changes were made as design changes were deemed necessary. The number of change orders is not an accurate reflection of the actual number of project changes. The wastewater treatment Laboratory and Admin building are also good examples of how this model works. The workload associated with creating, negotiating, finalizing terms and conditions, and processing change orders is significant. This is due to that direct relationship with each contractor. It is also important to note that the responsibility to manage costs and quality falls on the City of Meridian not the CM. Creating each individual contract, draf ting change orders, and managing the back and forth contract negotiations , and the high number of pay applications (invoices) adds several weeks or months to the overall process. The consistent message we have received from past and current project manage rs is the importance of selecting a competent construction manager. Meridian City Council Meeting Agenda December 11, 2018 – Page 246 of 270 13 Reta Huskey, Hillsdale and Keith Bird Parks are good examples of when the city has used the CM/GC method. In each case there were some changes made to the scope of the project, however due to the fact that the GMP (Guaranteed Maximum Price) clause in the contract includes a contingency for some changes, no change orders were created. If Discovery Park had been run via a CM/GC method the 30 or so change orders would have been reduced to 3 or 4. This reduction would be a direct result of having one contract with the CM versus having to issue changes to every subcontractor contract. The City of Boise acknowledged that they are working towards a better pre-planning process and cost estimation on large projects to prevent cost overruns that will likely involve better planning in the early phases, before the process ever reaches the budget. Recommendation -- 1. Use the Construction Manager/ General Contractor model because it reduces the amount of time and effort waste involved in managing contracts. Quality of work and the Guaranteed Maximum Price are additional benefits. 5. Project Manager’s Communications with parties. Evaluation -- The project manager is currently assigned by the department once the need for a capital project is identified. The project manager functions as the point of contact with outside parties and is tasked with the process of selecting an evaluation team and being a leader in the process of the project. These personnel are not specifically ‘certified’ as project managers, and occasionally do not have expertise in building and negotiating contracts with outside vendors. The City of Meridian does not construct as many projects as larger cities such as Boise or Salt Lake City. Therefore the City does not currently have project managers dedicated for the process of pre-planning and evaluating of capital projects. Once selected, these city employees are required to function as the project managers in addition to maintaining their current departmental responsibilities. In the past, our Capital Projects Manager role has not typically been used for the role of project manager because of the demands and lack of bandwidth in the department to utilize this position for larger building contracts. The Public Works department recently created and hired a position that should have the ability to fill the responsibilities currently taken on by the department project manager appointment. Findings -- Departmental project managers are not experts in construction in project management techniques prior to executing their role. They are not relieved from any current capacities in order to take on the responsibilities that the current process entails. The project manager is expected to be the point of contact, project manager and internal ‘customer’ of the project, providing insight into the needs of the project to the design consultant and the construction manager. This creates a Meridian City Council Meeting Agenda December 11, 2018 – Page 247 of 270 14 difficult environment for the person to accomplish competing tasks. According to our process map, there are over 17 of steps involved that directly relate to the department specific project manager. The City of Boise recently consolidated their facilities management where capital projects utilizing AIA type contracts for building projects have their Project Managers assigned by the team of facilities personnel in the Public Works department. They manage the process and utilize the department personnel as advisors. The department point of contact is a stakeholder during the process, and is involved in contract negotiations and review, but is not the project manager for the project. They attributed this change to the lack of time and often expertise of the department personnel for doing construction work, and the multiple department job responsibilities that will detract from being an effective construction project manager. The City of Hillsboro has a small group of facilities personnel that are assigned with the project, as with Boise, they are the project manager, utilizing the department personnel as internal customers to provide input as to the needs of the building and work on the RFQ review committee. Our City has recently hired a resource in the Facilities Project Manager role that has many of t he components that should allow them to be the Project Manager role in this process. Here are a few examples from the job description that support that:  Develop plans, specifications and estimates for capital construction projects either in house or through design consultants.  Provide evaluations and recommendations regarding designs and cost proposals for City Projects prepared by consultants.  Coordinate with internal departments and divisions to assure customer, stakeholder, department and public needs. We already have a resource that should be used for this purpose and is supported by best practices from other cities. Recommendations – 1. Preferred – Have the Facilities Project Manager or Capital Projects Manager be a partner with the purchasing manager and the stakeholders in the pre-planning phase, and throughout the negotiation process. Involve the department point of contact as an ‘internal customer’ role to determine project needs (i.e., Fire Station hardware, space needs, equipment), but not as the accountable party and running the negotiations. They would still be involved in the RFQ review committee, but not the “Project Manager.” There also may be some city staff that already have executed previous projects that may be appropriate to serve as a project manager because of their familiarity with the project type. 2. Alternative – Train department staff in basic project management training if they are to be the department’s designee. Several staff in the city could help facilitate training with Meridian City Council Meeting Agenda December 11, 2018 – Page 248 of 270 15 the department point of contact. Our continuous improvement PEAK training will allow staff to build process improvement skills, but will take several years to fully train and outline change management techniques. Note: This process involves significant wastes and resource commitment. 6. Concerns over delays. Evaluation – As outlined in previous sections, time delays are a consistent problem in this type of project. There are time delays waiting for parties to communicate, send back documents, editing. Some of the time wastes are required by the State required RFQ process and evaluations, but there are numerous steps that can be reduced by recommendations already outlined . There are additional opportunities through our findings that can reduce steps further. The steps that are outlined in the process map for this review show five distinct processes that were not fully understood until the process map was created, reviewed and modified using staff input. The construction manager selection and design consultation selection section in the current state are independent processes that run independent of each other during the Design and Construction Team selection. This process involves 14 steps in our current process map. For the process with Discovery Park, there was a Master Agreement that was used during the current process. 21 steps were saved by the using this method from the RFQ and the Contract Negotiation sections. Findings – At this time, we have not developed any standard timeline for our five processes and the RFQ is the only process that has a standard operating procedure. Our process mapping exercise also provided insight into the complexity of this entire process. Each of the five outlined processes in this review are their own unique process that needs to be broken down further identify further efficiencies, wastes and redundant actions. Using information and best practices from other cities, and our future state process map, piloting the recommended changes on a future building project will allow us to create and refine a process and timeline for this process going forward. Using the process map, if the process of selecting the Construction Manager and Design Architect are completed at the same time, we can cut the time required in half and allow the construction manager to integrate with the design team from the beginning of the project and increase the odds of delivering a design project in budget. For Discovery Park we utilized a roster of construction managers to select the CM. This eliminated the entire solicitation process for this phase of the project. If used in future project for Meridian City Council Meeting Agenda December 11, 2018 – Page 249 of 270 16 both the CM and Architect we would eliminate sixteen (16) additional steps in the selection of the CM and Architect. Recommendations – 1. Preferred – Have the Construction Manager (CM) be selected at the same time as the Architect. This allows the Design, Project Manager and Construction Manager to form a team early on in the process. City to purchase the license for the AIA agreements. This will speed up contract negotiation and will allow for better coordination of the agreements. 2. Preferred – Develop and utilize a standard timeline for the entire process, informed by the preferred recommendations from this report. This standard will be used for future projects to control delays and ensure that the process is followed. Once the process is fully developed, it can be evaluated for future effectiveness, along with project manager performance. 3. Alternative – If we had a master agreement with a preferred roster (As with Discovery Park), we can eliminate the RFQ process, saving additional time (sixteen (16) steps in the current process). It may not be applicable in all instances, but could be effective, saving time for the candidates in an overheated building environment, if the roster doesn’t match our project needs, we could proceed back to the normal process. Illustration 2 - This is a process map showing the steps involved if we purchased the rights to the software and owned the process for the AIA contract as well as the preferred changes to the process. 7. Review other agencies process and timeframes to complete process. Evaluation – There is not a true consensus regarding these types of contracts and agreements. AIA agreements are used by many municipalities for above ground buildings and terms are established by a variety of methods. Each of the cities evaluated has their own level of expertise Meridian City Council Meeting Agenda December 11, 2018 – Page 250 of 270 17 in the field, delegation authority of contracts, construction and risk avoidance. The following cities were consulted during this process. 1. City of Boise 2. City of Hillboro, OR 3. City of Bend, OR 4. City of Salt Lake City, UT All of the cities had varying degrees of comfort level with using the AIA agreements, but generally have found the need to place attention and focus on capital projects. Two consistent comments or best practices are common throughout.  Have a Project Manager (with Construction Background) outside of the requesting department be the negotiator, project manager and point of contact with outside parties.  The Pre-planning process is essential to success of the overall project and is perhaps the least evaluated and under emphasized portion of the process. Finding – The City of Boise had been using a modified word document for some of their agreements that had many of the terms and conditions spelled out, but they still had a disadvantage when they had to give the contract back to the consultants for review, editing and markup. This is why they chose to purchase the updated AIA software versus that method, saving time, less back and forth communication. A comparison of a similar project, Fire Stations, revealed that Boise took 122 days for the Design Services AIA agreement, when we used a CMA agreement, taking 134 days. Boise’s Selection was awarded significantly faster (22 days quicker), this is a direct result of owning the AIA Agreement. Their Council approval took longer (16 days). The City of Hillsboro uses the CMGC project delivery method. They do this to require fewer wastes on the City’s part (multiple contracts to manage and pay applications to process). The City of Hillsboro evaluates whether the staff assigned have the technical expertise and experience sufficient to successful procure and manage a CM/GC contract and decide if Meridian City Council Meeting Agenda December 11, 2018 – Page 251 of 270 18 additional technical expertise is available. Hillsboro also occasionally brings in a 3rd party estimator in the pre-planning stages to better set costs in the beginning and prevent cost overruns, scope creep and poor planning. The city developed a similar SOP or standard timeframe document that they have taken from previous projects to outline their standard procedure. We have a copy of their current process if needed for comparison. The City of Hillsboro does not use AIA contracts as part of their contracts. They use a custom agreement that is typically taken from other State of Oregon Procurement contracts for capital projects. They are able to do this because they have the history of use with the State and sufficient experience on staff to feel comfortable with the contracts. If staff is not available they contract project management out to ensure compliance and reduce risks to the parties involved. The City of Salt Lake provided that they separate out construction and project manager authority to individual departments. Public Works, Public Utilities, and Airport, each with their own set of personnel that are dedicated to project management. The City of Bend is currently evaluating this exact same process as part of their internal contract review. The City has departmental Project Managers, that are also the internal customers, but they all have Project Manager Certifications. This allows them to not have a robust facilities project manager team, as the department has the expertise, and if not they will contract out on major capital projects like new buildings, fire stations. The City of Bend requires a new building project will have the City Project Manager create a project charter on any new building projects. This Project Charter contains all of the basic information on what the project will be, the project delivery method, type of design and initial cost estimations, to be reviewed and assigned to the City Project Manager before the project reaches the City Council, and prior to any solicitation taking place. This is to ensure the project scope is aligned with the building need, budget and project manager’s expertise. Recommendation – 1. Preferred – The other cities research reinforces two of the recommendations from our process mapping. Purchasing the license to the AIA agreements, saving time for our negotiations and the outside consultants. Having the project manager assigned to the process with building and project management experience, reliving the departmental project manager from additional burdens on their time and own experience. 2. Preferred – The City should have the project manager, purchasing manager, and financial analyst review and create a project charter for capital projects to outline the estimates and set forth timelines for completion and a project management plan to be followed. Meridian City Council Meeting Agenda December 11, 2018 – Page 252 of 270 19 CONCLUSION The review of our current processes reveal that numerous opportunities for better pre -planning actions from the departments prior to estimating costs, and better communication with stakeholders. The process itself can be improved by taking contract owners hip and placing it in our city’s hands, or alternatively, do a better job listing the required modifications to the AIA documents prior to initiating an RFQ. The Facilities Project Manager Position should have a role in this process based on their job descriptions. Either of these positions should have a partnership role with the Purchasing Manager and the stakeholders involved to ensure proper project management execution. We should pilot this process on a smaller project and develop a standard operatin g procedure before using this on a larger capital project. The costs of purchasing the AIA license are minimal and will reduce the overall man hours required in this current process. The group have made assessments, evaluations and comments as to the process of AIA Contract execution, rather than the individuals who have performed the actions. FUTURE EVALUATIONS: Several additional processes should be reviewed related to this process, or have been suggested but not recommended at this time. 1. Place the Facilities Project Manager in the finance department to partner with the Purchasing Manager with all building projects, small to large. This would allow for much better coordination on all facilities projects, ensure Statute and Policy complianc e, reduce time from conception to construction, and bring consistency to project management documents and the change order process. 2. Fee model creation and evaluation for design consultants and construction management services. 3. Further evaluate and identify opportunities in each of the identified steps within the scope of this process. MANAGEMENT AND STAFF PARTICPANTS Various staff were consulted. Meridian City Council Meeting Agenda December 11, 2018 – Page 253 of 270 City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 7 D Project File Number: Item Title: Discussion on Code Timeline Requirement for Projects/Hearings Meeting Notes: J✓/ �� G ve t C4 � � I TEM SHEET C ouncil Agenda I tem - 7.D. Presenter: J oe Borton, Council P resident Estimated Time f or P resentation: 10 min Title of I tem - D iscussion on C ode T imeline Requirement for Projects/Hearings MC C 11-5A-6G 7 reads, in part, "F or ap p licatio ns where the commission is acting as a recommend ing body, the c o mmis s io n s hall fo rward its reco mmendatio n to the c o uncil within forty five (45) d ays ." T he 45 day time limit plac es an unintended b urden on staff, ap p licants, and the pub lic , when multiple ap p licatio ns are fo rced to b e c o mp res s ed within that timeframe. If we exp and that limit to 60 d ays , or 75 days , the C ity would have the flexib ility to spread p ublic hearings o ut in a manner that wo uld facilitate better invo lvement and d ecision making, yet no t caus e undue delay to o ur ap p licants. Meridian City Council Meeting Agenda December 11, 2018 – Page 254 of 270 City Council Workshop Meeting Agenda December 11 th, 2018 Agenda Item Number: 7 E Project File Number: Item Title: Council: Commission and Board Updates Meeting Notes: �X/ I TEM SHEET C ouncil Agenda I tem - 7.E . Presenter: Estimated Time f or P resentation: Title of I tem - C ouncil: Commission and Board Updates Meridian City Council Meeting Agenda December 11, 2018 – Page 255 of 270 City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 8 A Project File Number: H-2018-0088 Westbridge Subdivision Item Title: Ordinance No. 18-1798 Meeting Notes: An Ordinance (H-2018-0088 — Westbridge Subdivision) For Annexation Of A Parcel Of Land Located In The SW % Of The NE % Of Section 28, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho, As Described In Attachment "A" And Annexing Certain Lands And Territory, Situated In Ada County, Idaho, And Adjacent And Contiguous To The Corporate Limits Of The City Of Meridian As Requested By The City Of Meridian; Establishing And Determining The Land Use Zoning Classification Of 12.84 Acres Of Land From RUT To R-4 (Medium Low Density Residential Zoning District In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. G✓ APPID�EU I TEM SHEET C ouncil Agenda I tem - 8.A . Presenter: C.J ay C oles Estimated Time f or P resentation: 2 minutes Title of I tem - Ordinance No. 18-1798: An Ordinance (H-2018-0088 – Westbridge S ubdivision) F or Annexation Of A Parcel Of L and L ocated In T he S W ¼ Of T he NE ¼ Of S ection 28, Township 4 North, Range 1 West, Boise M eridian, Ada County, Idaho, As Described In Attachment “A” And Annexing C ertain L ands And Territory, S ituated In Ada C ounty, Idaho, And Adjacent And Contiguous To T he Corporate L imits Of T he City O f M eridian As Requested By T he C ity Of M eridian; Establishing And Determining T he L and Use Zoning C lassification Of 12.84 Acres Of L and F rom RUT To R-4 (M edium L ow Density Residential Zoning D istrict In T he M eridian City Code; P roviding T hat Copies O f T his O rdinance Shall B e F iled With T he Ada County Assessor, T he Ada County Recorder, And T he Idaho S tate Tax Commission, As Required B y L aw; And Providing F or A S ummary O f T he Ordinance; And P roviding For A Waiver O f T he Reading Rules; And P roviding An E ffective D ate. Westbridge Subdivision Annexation Ordinance AT TAC HM E NT S: Description Type Upload D ate Westbridge S ub Annexation Ordinance Ordinance 12/4/2018 Westbridge S ub E xhibit A E xhibit 12/4/2018 Westbridge S ub E xhibit B E xhibit 12/4/2018 Westbridge S ub Annexation S ummary Ordinance 12/4/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 256 of 270 ADA COUNTY RECORDER Christopher D. Rich 2018-117005 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 12/12/2018 09:08 AM CITY OF MERIDIAN, IDAHO NO FEE CITY OF MERIDIAN ORDINANCE NO. 18-1798 COUNCIL:BY THE CITY BORTON, • PALMER, LITTLE ROBERTS AN ORDINANCE (H-2018-0088 — WESTBRIDGE SUBDIVISION) FOR ANNEXATION OF A PARCEL OF LAND LOCATED IN THE SW % OF THE NE % OF SECTION 28, TOWNSHIP 4 NORTH, RANGE 1 WEST, BOISE MERIDIAN, ADA COUNTY, IDAHO, AS DESCRIBED IN ATTACHMENT "A" AND ANNEXING CERTAIN LANDS AND TERRITORY, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN; ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF 12.84 ACRES OF LAND FROM RUT TO R-4 (MEDIUM LOW DENSITY RESIDENTIAL ZONING DISTRICT IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" are within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation and re -zoning by the owner of said property, to -wit: C4 Land LLC. SECTION 2. That the above-described real property is hereby annexed and re -zoned from RUT to R-4 (Medium. Low Density Residential) zoning district in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re -zone said property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. ANNEXATION ORDINANCE — WESTBRIDGE SUBDIVISION (H 2018-0088) Page 1 of 3 Meridian City Council Meeting Agenda December 11, 2018 — Page 257 of 270 SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this � \+h day of 2018. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this I `` day of L)eCemb-ems , 2018. ATTES 7 C. Y COL S, CITY CLERK MAYOR A ANNEXATION ORDINANCE — WESTBRIDGE SUBDIVISION (H 2018-0088) Page 2 of 3 STATE OF IDAHO, ) ss: County of Ada ) On this IL day of DeCem b&-, 2018, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD and C.JAY COLES, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. 6h&A"v- L'0� ARLENE WAY NOTARY PUBLIC FOR IDAHO COMMISSION 067390 RESIDING AT: - Mvicc dtn, adako NOTARY PUBLIC MY COMMISSION EXPIRES: 3:21? -202-2 STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 ----------------- ANNEXATION ORDINANCE — WESTBRIDGE SUBDIVISION (H 2018-0088) Page 3 of 3 Meridian City Council Meeting Agenda December 11, 2018 – Page 260 of 270 Meridian City Council Meeting Agenda December 11, 2018 – Page 261 of 270 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 18-1798 PROVIDING FOR ANNEXATION AND ZONING ORDINANCE An Ordinance of the City of Meridian granting annexation of a parcel of land being located in the SE 1/4 of the NE I/4 of Section 28, Township 4 North, Range 1 West, Boise, Ada County, Idaho. This parcel contains 12.84 acres more or less. Also, these parcels are SUBJECT TO all easements and rights-of-way of record or implied. As surveyed in attached exhibit `B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the � day of 1z,f GrNI Qpj , 2018. (Ety of MUr than Mayor and City Council By: C.Jay Coles, City Clerk jo AUG'j T sod Ow of E 1UTA 0 > W SEA,' First Reading: ',/ / / ( / ;bl `��rFR o/the TfaEP6J` Adopted after first re ding by suspension of the Rule as allowed pursuant to Idaho Code §50-902: YES- NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 18-1798 The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 18-1798 of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this � V"1' day of 1)eZe y1\OP- , 2018. William. L.M. Nary City Attorney ORDINANCE SUMMARY — WESTBRIDGE SUBDIVISION (H-2018-0088) City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 8 B Project File Number: H-2018-0018 Cherry Blossom Subdivision Item Title: Ordinance No. 18-1799 Meeting Notes: An Ordinance (H-2018-0018 — Cherry Blossom Subdivision) For The Re - Zone Of A Parcel Land Being All Of Lots 6 And 7 Of Block 2, J.L. Towne Subdivision As Filed In Book 15 Of Plats At Pages 982 And 983, Records Of Ada County, Idaho And A Portion Of The Northeast % Of Section 12, Township 3 North, Range 1 West, Boise Meridian, City Of Meridian, Ada County Idaho; Establishing And Determining The Land Use Zoning Classification From R-4 (Medium Low Density Residential) Zoning District To R-8 (Medium High Density Residential) Zoning District In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. u-✓ I TEM SHEET C ouncil Agenda I tem - 8.B . Presenter: C.J ay C oles Estimated Time f or P resentation: 2 minutes Title of I tem - Ordinance No. 18-1799: An Ordinance (H-2018-0018 – Cherry Blossom Subdivision) F or T he Re-Zone Of A Parcel L and B eing All Of Lots 6 And 7 O f B lock 2, J .L . Towne S ubdivision As F iled In Book 15 Of Plats At Pages 982 And 983, Records Of Ada C ounty, Idaho And A Portion O f T he Northeast ¼ Of Section 12, Township 3 North, Range 1 West, Boise M eridian, City O f M eridian, Ada County Idaho; E stablishing And Determining T he L and Use Zoning Classification F rom R-4 (M edium Low Density Residential) Zoning D istrict To R-8 (M edium High D ensity Residential) Zoning D istrict In T he M eridian City C ode; Providing T hat Copies Of T his Ordinance S hall Be F iled With T he Ada County Assessor, T he Ada County Recorder, And T he Idaho S tate Tax Commission, As Required B y L aw; And Providing F or A S ummary Of T he Ordinance; And P r oviding F or A Waiver Of T he Reading Rules; And P roviding An Effective D ate. C herry Blossom Rezone Ordinance AT TAC HM E NT S: Description Type Upload D ate Cherry B lossom Sub Ordinance Ordinance 12/6/2018 Cherry B lossom Sub - E xhibit A E xhibit 12/6/2018 Cherry B lossom Sub - E xhibit B E xhibit 12/6/2018 Cherry B lossom Sub - S ummary Ordinance 12/6/2018 Meridian City Council Meeting Agenda December 11, 2018 – Page 263 of 270 ADA COUNTY RECORDER Christopher D. Rich 2018-117006 BOISE IDAHO Pgs=6 LISA BATT 12/12/2018 09:09 AM CITY OF MERIDIAN, IDAHO NO FEE BY THE CITY COUNCIL: M ' ' , • ' MILAM, PALMER, • ROBERTS AN ORDINANCE (H-2018-0018 — CHERRY BLOSSOM SUBDIVISION) FOR THE RE- ZONE OF A PARCEL LAND BEING ALL OF LOTS 6 AND 7 OF BLOCK 2, J.L. TOWNE SUBDIVISION AS FILED IN BOOK 15 OF PLATS AT PAGES 982 AND 983, RECORDS OF ADA COUNTY, IDAHO AND A PORTION OF THE NORTHEAST 1/4 OF SECTION 12, TOWNSHIP 3 NORTH, RANGE 1 WEST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY IDAHO; ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION FROM R-4 (MEDIUM LOW DENSITY RESIDENTIAL) ZONING DISTRICT TO R-8 (MEDIUM HIGH DENSITY RESIDENTIAL) ZONING DISTRICT IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. a is V KIJn 7�i►11111 aw 11 pla I wal 7ar`17fI.I D[eIII a wco111i'me111[I] a I1I go I M MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" is within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for re -zoning by the owner of said property, to -wit: Jayo Holdings, LLC. SECTION 2. That the above-described real property is hereby re -zoned from R-4 (Medium Low Density Residential) Zoning District to R-8 (Medium Density Residential) Zoning District in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to re -zone said property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. RE ZONE ORDINANCE — CHERRY BLOSSOM SUBDIVISION - H-2018-0018 PAGE 1 OF 3 Meridian City Council Meeting Agenda December 11, 2018 — Page 264 of 270 SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of T)e('p�(Y1 bCC" , 2018. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this i \-V" day of beCern)n c , 2018. MAYO" ATTEST: Go�QOEDgUG�s' CJAV COLEX, CITY'CLERK z (11yor w E IDIAN�t- =0 SEAL S) de WEERD RE ZONE ORDINANCE - CHERRY BLOSSOM SUBDIVISION - H-2018-0018 PAGE 2 OF 3 STATE OF IDAHO, ) ss: County of Ada ) On this Wv' day of I-)eCQm b Qr , 2018, before me, the undersigned, allotary Public in and for said State, personally appeared TAMMY de WEERD and C.JAY COLES, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. 0%aA�M- U (s>ARLENE WAY Notary Public for Idaho COMMISSION #67390 Residing At: `'M ,ly)-0 NOTARY PUBLIC My Commission Expires: C1 -;I? -aD;tQ, STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 qr-wpqw-� RE ZONE ORDINANCE — CHERRY BLOSSOM SUBDIVISION - H-2018-0018 PAGE 3 OF 3 EXHIBIT A Cherry Blossom Subdivision – H-2018-0018 Meridian City Council Meeting Agenda December 11, 2018 – Page 267 of 270 EXHIBIT A Cherry Blossom Subdivision – H-2018-0018 Meridian City Council Meeting Agenda December 11, 2018 – Page 268 of 270 EXHIBIT B Cherry Blossom Subdivision – H-2018-0018 Meridian City Council Meeting Agenda December 11, 2018 – Page 269 of 270 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 18-1799 PROVIDING FOR RE ZONING ORDINANCE An Ordinance of the City of Meridian granting re -zoning of land being all of Lots 6 and 7 of Block 2, J.L. Towne Subdivision as filed in Book 15 of Plats at Pages 982 and 983, Records of Ada County, Idaho and a portion of the Northeast %4 of Section 12, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County. This parcel contains 10.94 acres more or less. Also, this parcel is SUBJECT TO all easements and rights-of-way of record or implied. As in attached exhibit `B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the _!Pj_ day of 2018. O�Ep AUG(IsTI r ' V4 CAY of M dian i City �r Mayor and City Council (.� ► `E IDI�"OT > By: C.Jay Coles, City Clerk W s� SEAL First Reading: l l % OU 4 c��rFR of the tR�P�J�� Adopted after first reading by suspension of the Ru e as allowed pursuant to Idaho Code 50-902: YES NO Second Reading: Third Reading: -� STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 18-1799 The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 18-1799 of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this k Y�' day of \:�)eCeVn1pet , 2018. / �/ —�jdh. William. L.M. Nary City Attorney RE ZONE ORDINANCE SUMMARY- CHERRY BLOSSOM SUBDIVISION — H-2018-0018 PAGE 1 City Council Workshop Meeting Agenda December 11th, 2018 Agenda Item Number: 9 Project File Number: Item Title: Future Meeting Topics Meeting Notes: