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2018-12-04 C I T Y C OUNCI L R EGU L A R M EET I NG AGENDA C ity Council Chamber s 33 E ast B roadway Avenue M er idian, I daho Tuesday, D ecember 4, 2018 at 6:00 P M 1. Roll-C all Attendance X A nne L ittle R oberts X J oe Borton X Ty P almer X Treg B ernt X Genesis Milam X L uke Cavener X Mayor Tammy de Weerd 2. P ledge of Allegiance 3. Community Invocation by M ichael P ear son of S eventh D ay Adventist Church 4. Adoption of Agenda Adopted 5. F uture M eeting Topics - Public F orum (Up to 30 M inutes M aximum) Signing up prior to the start of the meeting is required. This time is reserved for the public to address thei r elected officials regarding matters of general interest or concern of public matters and is not specific to an active land use/development application. By law, no decisions can be made on topics presented under this public comment section, other than the City Council may request that the topic be added to a future meeting agenda for a more detailed discussion or action. The Mayor may also direct staff to further assi st you i n resolving the matter following the meeting. 6. Consent Agenda [Action Item] Approved A. Approve M inutes of Novemb er 20, 2018 C ity C ouncil S pecial M eeting B. Approve M inutes of Novemb er 20, 2018 C ity C ouncil Regular M eeting C. Approve M inutes of Novemb er 27, 2018 C ity C ouncil Regular M eeting D. S ky M esa C ommons S ub No. 1 Water M ain E asement E. S ky M esa S ub No. 1 S ewer M ain E asement F. F inal Order for G ondola View Subdivision (H-2018-0116) by West Ada S chool D istr ict, L ocated E ast of N. B lack C at Rd. on the Nor th S ide of W. G ondola Dr. G. F inal Order for J ump C r eek S ubdivision (H-2018-0113) by T r ilogy Idaho, L ocated at the NW C orner of N. B lack C at Rd. and W. M cM illan Rd. H. F indings of F act, C onclusions of L aw for J ocelyn P ar k S ubdivision (H-2018-0100) by J arron L angston, L ocated Near the S W C orner of W. Victo r y Rd. and S . M er idian Rd. I. Addendum to D evelopment Agreement for C ostco Wholesale S tore (H-2018-0066), located at the S W Corner of W. C hinden Blvd./S H- 20/26 and N. Ten M ile Road. J. Approval of Agr eement to M er cer Health for “Benefits B r oker age and C onsulting S ervices” for the Not-to-E xceed amount of $60,000.00. K. Awar d of C hange O r der No. 7 to T he E wing C ompany, Inc. for the “WRRF Headworks E xpansion” project for a Not-To-E xceed amount of $150,250.37. L. Approval of C hange O rder 8 for D iscover y P ar k G ener al Construction to K nife River C orp. – Northwest for the Not-to- E xceed amount of $105,993.00. M. AP I nvoices for P ayment 12/5/18 - $735,942.06 7. Items M oved F rom T he C onsent Agenda [Action Item] 8. Community I tems/Presentations A. M ayor's Youth Advisory C ouncil Update B. Community D evelopment B lock G r ant P r ogram (CDB G ) Consolidated Annual P erfor mance and E valuation Report for P rogram Year 2017 9. Action I tems Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be presented by the assigned City planner. Following Staff's report the applicant has up to 15 minutes to present their application. Each member of the public may provide testimony up to 3 minutes or if they are representing a larger group, such as a Homeowners Association, they are allowed 10 minutes. The applicant is then allowed 10 additional minutes to respond to the public's comments. No additional public testimony is taken once the public hearing is closed. The City Counci l may move to continue the item for additional information or vote to approve or deny the i tem with or without changes as presented. The Mayor is not a member of the Ci ty Council and pursuant to Idaho Code does not vote on public hearing i tems, unless to break a tie vote. A. Conditions of Appr oval for T imber C r eek Recycling (H-2018-0042) by M ichael M ur goitio, L ocated at 7695 S . L ocust G rove Rd. Approved B. F indings of F act, C onclusions of L aw for T imber C reek Recycling (H-2018-0042) by M ichael M urgoitio, L ocated at 7695 S. L ocust G rove Rd. Approved C. P ublic Hearing C ontinued fr om November 7, 2018 for Summer town S ubdivision (H-2017-0142) B y 745 W Ustick, LLC, L ocated at 745 W Ustick Road Approved 1. R equest: A nnexation and Z oning of 15.13 Acres of L and with a T N- R Z oning D istrict D. P ublic Hearing for Elevate F ranklin S torage (H-2018-0109) by Ten M ile D evelopment, LLC, L ocated at the NW corner of W. F r anklin Rd. and N. Umbria Hill's Ave. at 3755 W. P erugia S t. Approved 1. R equest: Rezone of 3.53 ac res of land f rom the L -O to the R -15 zoning district; and 2. R equest: Development A greement Modif ication to remove the subject property f rom the existing agreement (I nstrument No. 106002636, S ilver O aks S ubdivision) E. P ublic Hearing for Altur as Rezone (H-2018-0105) by T ravis B arney, Alturas 1550 Tech L ane, LLC , L ocated at 1550 S. Tech Ln. Approved 1. R equest: Rezone of 7.24 ac res of land f rom I -L to C -G zone F. Budget Amendment for F ire S tation 4 F ir e Alarm P anel S ystem Replacement Not to E xceed $11,000 Approved 10. F uture M eeting Topics Adjourned at 9:27pm All mater ials presented at public meetings shall bec ome pr oper ty of the C ity of Meridian. Any one desir ing accommodation for disabilities related to doc uments and/or hearing, please c ontac t the C ity Clerk's Offic e at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Special Meeting December 4, 2018 The Meridian City Council special meeting was called to order at 5:02 pm on Tuesday, December 4, 2018 by Mayor, Tammy de Weerd. Members Present: Anne Little Roberts, Joe Borton, Ty Palmer, Treg Bernt, Genesis Milam, Luke Cavener and Mayor de Weerd Staff Present: C.Jay Coles and Bill Nary. Item 1. Roll-call Attendance: X Anne Little Roberts X Joe Borton X Ty Palmer X Treg Bernt __X__ Genesis Milam __X__ Luke Cavener X Mayor Tammy de Weerd Item 2. Adoption of the Agenda: Adopted as Amended Borton: I move we Adopt the Agenda Milam: Second De Weerd: It has been moved and second to Adopt the Agenda as published. All those in favor. ALL AYES MOTION CARRIED Item 3. Executive Session Executive Session per Idaho Code 74-206(1)(b): To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent. Borton: I move we go into Executive Session as per Idaho State Code 74-206(1)(b). Cavener: Second. De Weerd: It has been moved and seconded to go into Executive Session. All those in favor ALL AYES MOTION CARRIED. Meridian City Council Meeting Agenda December 11, 2018 – Page 5 of 270 Meridian City Council December 4, 2018. A Meeting of the Meridian City Council was called to order at 6:03 p.m., Tuesday, December 4, 2018, by Mayor Tammy de Weerd. Members Present: Tammy De Weerd, Joe Borton, Luke Cavener, Ty Palmer, Genesis Milam, Anne Little Roberts and Treg Bernt. Also present: C.Jay Coles, Bill Nary, Caleb Hood, Sonya Allen, Josh Beach, Clint Dolsby, Shawn Harper, Joe Bongiorno, Crystal Campbell and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Treg Bernt __X___Genesis Milam __X___Lucas Cavener __X_ Mayor Tammy de Weerd De Weerd: Okay. Thank you. Sorry we are starting a few minutes late, but we appreciate you joining us. For the record it is December 4th. It's three minutes after 6:00. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Michael Pearson of Seventh Day Adventist Church De Weerd: Item 4 is -- Item 3. Pastor Michael, I'm sorry, I almost skipped you. We have our community invocation. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection . Pastor Michael, thank you for joining us. Pearson: Thank you. And if I may, I would like to invite you, Madam Mayor and the Council and everyone here to our tenth consecutive presentation of Journey to Bethlehem this Friday through Sunday night. De Weerd: Wow. And if you haven't been, the live Nativity is -- is just really amazing, so -- Pearson: Thank you. So, forgive me for throwing that in. Meridian City Council Meeting Agenda December 18, 2018 – Page 8 of 702 Meridian City Council December 4, 2018 Page 2 of 73 De Weerd: That's -- that's all right. I would have been disappointed if you hadn't. Pearson: Thank you. Father in Heaven, we want to thank you for the reason for the season and as we think of the hope that was brought to us in the first advent. We also recognize that daily life goes on and what more important thing to be living at -- in the City of Meridian, Idaho. And so we pray that your grace will shine down on us and on these proceedings this evening, we ask in the name of our Savior Jesus Christ, Amen. De Weerd: And thank you. And, Pastor Michael, I think it is important to note that this is a collaboration between your church and a number of others. Pearson: That's right. Item 4: Adoption of Agenda De Weerd: So, please join in. Okay. Item 4 is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: There are no changes to the agenda as published , so I would move that we adopt the agenda. Little Roberts: Second. De Weerd: I have a motion and a second to adopt the agenda. All those in favor say aye. Is that all ayes? I think. MOTION CARRIED: ALL AYES. Item 5: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) De Weerd: Okay. Item 5. Mr. Clerk. Coles: Thank you, Madam Mayor. There was one signup. However, their intended discussion topic is Item 9-A later on on your agenda, so that's what they intend to speak about. Other than that there were no other signups. Item 6: Consent Agenda [Action Item] A. Approve Minutes of November 20, 2018 City Council Special Meeting B. Approve Minutes of November 20, 2018 City Council Regular Meridian City Council Meeting Agenda December 18, 2018 – Page 9 of 702 Meridian City Council December 4, 2018 Page 3 of 73 Meeting C. Approve Minutes of November 27, 2018 City Council Regular Meeting D. Sky Mesa Commons Sub No. 1 Water Main Easement E. Sky Mesa Sub No. 1 Sewer Main Easement F. Final Order for Gondola View Subdivision (H-2018-0116) by West Ada School District, Located East of N. Black Cat Rd. on the North Side of W. Gondola Dr. G. Final Order for Jump Creek Subdivision (H-2018-0113) by Trilogy Idaho, Located at the NW Corner of N. Black Cat Rd. and W. McMillan Rd. H. Findings of Fact, Conclusions of Law for Jocelyn Park Subdivision (H-2018-0100) by Jarron Langston, Located Near the SW Corner of W. Victory Rd. and S . Meridian Rd. I. Addendum to Development Agreement for Costco Wholesale Store H-2018-0066), located at the SW Corner of W. Chinden Blvd./SH20/26 and N. Ten Mile Road. J. Approval of Agreement to Mercer Health for “Benefits Brokerage and Consulting Services” for the Not-to-Exceed amount of 60,000.00. K. Award of Change Order No. 7 to The Ewing Company, Inc. for the WRRF Headworks Expansion” project for a Not-To -Exceed amount of $150,250.37. L. Approval of Change Order 8 for Discovery Park General Construction to Knife River Corp. – Northwest for the Not-to Exceed amount of $105,993.00. M. AP Invoices for Payment 12/5/18 - $735,942.06 De Weerd: Thank you. Item 6 is our Consent Agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move we approve the Consent Agenda as published and for the Mayor to sign and Clerk to attest. Meridian City Council Meeting Agenda December 18, 2018 – Page 10 of 702 Meridian City Council December 4, 2018 Page 4 of 73 Cavener: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. If there is no discussion, Mr. Clerk, will you, please, call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. Item 7: Items Moved From The Consent Agenda [Action Item] De Weerd: There were no items moved from the Consent Agenda. Item 8: Community Items/Presentations A. Mayor's Youth Advisory Council Update De Weerd: So, we will move to our Community Presentations. Under A is our Mayor's Youth Advisory Council. And, Logan, I can't believe you still have shorts on. It is cold outside. Denen: You know, I love shorts. It's what I got to do. De Weerd: You and Councilman Palmer have something in common. Palmer: Madam Mayor, I have worn pants two days in a row. De Weerd: Oh, my gosh. Palmer: This is a record. Cavener: Let's make it three. De Weerd: See, there is hope for you yet, Logan. Denen: We will see. All right. Madam Mayor, City Council Members, thank you for having us. I'm Logan. Hutchins: I'm Ben, vice-chair of MYAC. Denen: And I'm the chair of MYAC. And first we would like to start off with talking about our Walk Audit. During October we took our general council members and executive Meridian City Council Meeting Agenda December 18, 2018 – Page 11 of 702 Meridian City Council December 4, 2018 Page 5 of 73 council members through downtown Meridian. Our reason for this was for our participatory budgeting. We plan on focusing on downtown Meridian and finding ways to improve sidewalk, streets, whatever the general council members seem most beneficial. So, we took this Walk Audit to show our MYACers downtown Meridian and to show them what exactly we would be looking at for our participatory budgeting project. It was a great success. Lots of MYACers were talking about it and found it very useful and I think we have some really good options for our participatory budgeting projects . And, then, also in October we had our trunk or treat, which was very, very successful. We had about 10,000 people in attendance. Lots of trunks. Lots of MYACers volunteering and being active, which was amazing. And as you can see all the amazing costumes that people had. So, yeah, that was a very amazing experience as well. Hutchins: Next in November was Rake Up Meridian. We had over 20 MYACers turn out for this, which was a great turnout, especially compared to last year. So, we were really excited to have all those MYACers show up. We got four houses raked and this was done in two hours. So, we were moving very efficiently this time. One of our members brought a leaf blower, which we found very helpful, despite the name Rake Up Meridian I believe it was -- it was worth it. We had a fantastic time and we did a really time effective event this -- this year. Next was legislation. Each year in MYAC we come up with a legislation that we want to be focusing on for the rest of the year . We decided to focus on this year changing the voting age from 18 to 17 in primary elections. What this means is changing the voting age to -- if you are going to be 18 during the actual election, then, you're allowed to vote when you're 17 during the primary election. So, an interesting statistic that was brought up was over 10,000 additional voters would have voted in this last election if this was passed already. Denen: Coming up is our PB Expo. We want to invite you to it. It's -- we are having five presenters talk about their participatory budgeting ideas. The presentations will be on January 15th and January 14th and there will be five of those. Hutchins: And, then, going back to our Rake Up Meridian, after that event we had our bowling social. We had about ten MYACers come and join us. We rented out two lanes at Meridian Lanes and had a really great time there. Denen: Our upcoming events are the MYAC Christmas party on December 10th and we are baking Christmas cookies for first responders on December 22nd. And, then, also -- this isn't on our presentation, but we wanted to talk about our future event of the National League of Cities. Our youth leadership conference that we go to in Washington DC. We had talked to Councilman Bernt and Councilman Palmer about funding for that and we had heard back from Councilman Bernt, but we hadn't heard back from Councilman Palmer. So, we were wondering how you were feeling about fundraising with us. Palmer: Madam Mayor? Bernt: I love it. Meridian City Council Meeting Agenda December 18, 2018 – Page 12 of 702 Meridian City Council December 4, 2018 Page 6 of 73 De Weerd: Nothing like putting him on the spot, right? Denen: On record. De Weerd: Mr. Palmer. Palmer: You're kind of my hero right now, because this is exactly what I would have done in high school. Bernt: This is fantastic. Palmer: And I can attest to that. Yeah, I'm in. And I bet there is some other people in the room in the audience that might want to help us out , too, since we are in the mood of calling people out, but I won't get specific, so -- yeah, let's chat. Denen: All right. De Weerd: And -- and that is what you both brought up during the budget hearings that you would be happy to join them in identifying some potential sponsors and -- and helping direct them their way. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: To be fair, I was most highly interested when I was -- when it was in a way to be able to prevent using tax dollars for it, but once that went away and we were going to use tax dollars anyway, my motivation was less there and now that we are just going to be adding to what the tax dollars are already going to be, but I think it is a valuable experience. The more of you that can be there the better and, hopefully, we can find enough private money to make a lot of it happen, because I do feel it's inappropriate to use the tax dollars for it. But we will see how many we can get you there anyway. Denen: Thank you, Councilman Palmer. Any further questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just a comment. I appreciate the report. You guys have a lot going on. The whole group is doing a wonderful job. For the January 14 PB Expo, one of the focuses that started this type -- this program was to try and give a voice to a segment of the population that might not otherwise have an ability to help fund items that are important to their population group; right? So, the youth in this case. So, for those folks that are going to be presenting whatever their proposals are, to ensure that there is the focus on how this is youth specific, we are trying to address a need that is important to the youth, Meridian City Council Meeting Agenda December 18, 2018 – Page 13 of 702 Meridian City Council December 4, 2018 Page 7 of 73 perhaps, you know, we might be missing it up here, but it's still an opportunity to -- to help serve the young folks in our community. So, that needs to be part of the presentations and purpose. I think that will be important for whatever the ultimate project is for its success when it comes back before us later in the spring. Denen: Thank you. Borton: Helpful comments. De Weerd: Okay. Anything further? Thank you for joining us. Denen: Thank you. Hutchins: Thank you. B. Community Development Block Grant Program (CDBG ) Consolidated Annual Performance and Evaluation Report for Program Year 2017 De Weerd: Okay. 8-B is under our Community Development Department. We have a new CDBG administrator and so I will turn this over to Caleb. Hood: Thank you, Madam Mayor, Members of the Council. It is my absolute pleasure to introduce you to Crystal Campbell. We have actually changed the title. No longer Community Development Block Grant Administrator, it's Community Development Program Administrator. So, if you see that same role, just a little bit of a shift in the title there. Crystal comes to us from the Department of Health and Welfare. So, I think some of her experience and background there will be a great help as she administers the CDBG grant. I feel for her, but I appreciate her, because she jumped right in, kind of cleaned up some of the messes that I have made in the past couple months while we have been administratorless, but been a great help so far in responding to the monitoring that we had earlier this year and some comments from HUD and kind of getting the program on track as we move forward with th e program and I think she's a great add to the city and she's here tonight to talk to you about our CAPER. So, unless you have any questions for me I just will turn it off -- turn it over to Crystal and hope you take it easy on her tonight. Campbell: Please. Thank you, Madam Mayor and Councilmen. So, I'm here today to discuss the annual report. It's officially called the Consolidated Annual Performance and Evaluation Report, but we refer to it as the CAPER. So, the purpose of the CAPER is just to give an overview of what we have done over the past year. It's not a time for us to ask for new projects or new funding or anything. We are just going over what we have already done and updating you as to how it fits in with the Consolidated Pl an, the five year goal that we have set, and the program year. It runs from October 1 st, 2017, to September 30th, 2018. So, that's the time frame that we will be discussing. So, we have several projects. There is a variety of them. Some of them are multi-year Meridian City Council Meeting Agenda December 18, 2018 – Page 14 of 702 Meridian City Council December 4, 2018 Page 8 of 73 projects, some of them are one time and some of them are ongoing that get refunded every year and some of the programs -- or projects that we have completed this year are the Meridian Food Bank hunger relief program, the streetlight design and construction, the Boys and Girls Club Scholarship Program and the Jesse Tree homeless prevention program. We have a couple of projects that are still open. They will be -- for the most part they are going to be closing out this year. There is some of them that may go a little bit further, but the ongoing projects that we have right now are the Meridian Elementary picnic shelter field reseed, the downtown sidewalk design and construction, Ada County Housing Authority homebuyer assistance and the Neighbor Works Boise Homebuyer Assistance programs, as well as some fair housing activities. So, this is what the program is really about . This is the exciting piece. For the program year 2017 we were able to work with the Meridian Food Bank to provide food stability for 3,977 households, which is actually close to 11,000 individuals in Meridian and that's just using CDBG funds. They also did a lot more than that using other funding sources. We also were able to fund scholarships for 25 children to participate in Boys and Girls Club programs that allow them to attend the before and after school programs , so that they could get access to food, healthy snacks, tutoring, good mentors for children and it allowed parents to have a safe place for their kids to go when they were trying to work or do whatever they needed to do. We were also able to work with Jesse Tree of Idaho to prevent homelessness for four families. They worked with case managers through Jesse Tree and provided funding resources for them. We had five families that were able to be first time homebuyers through either the ADA County Housing Authority program or Neighbor Works Boise with their home ownership programs. They provided housing counseling and down payment assistance for those who meet the eligibility requirements. We also worked on fair housing campaign and events throughout the Treasure Valley. We collaborated with Nampa, Caldwell, and Boise to put that on and we will be doing some more in the spring. And we also installed 30 streetlights for visibility, so that kids can walk to school when it -- in the dark where it's a little bit safer. So, those are some of the big things that we have done this year. This chart represents what we said that we would do as far as direct services go. So, as far as improving accessibility we have a sidewalk project and it shows that we are at a zero percent completion rate, but that's due to the multi-phases of projects like that. We have gone through the design piece, but now we are working for the construction. So, we are actually further along than it looks like on here. As far as enhancing homeownership activities, we had originally said that we were going to assist 11 , but we have only been able to help five so far, because of how expensive homes are in Meridian . People have been having a hard time finding affordable housing for the group of low to moderate income households that qualify for this. So , right now we are at 45 percent and we may need to look in future years at changing our goal for that one. As far as providing social services, we are doing great. We are at 194 percent, thanks mostly to the Food Bank. They serve so many people there and stabilizing the rental gap through homeless prevention, we had anticipated serving five households, but the funding only went for four households. Just the bills are a little bit more expensive for that one. We also have some outcomes related to collaborative initiatives. On this one improving accessibility during program year '17, the CDBG staff participated in planning for public transportation options for low income and special needs populations. So , we are on Meridian City Council Meeting Agenda December 18, 2018 – Page 15 of 702 Meridian City Council December 4, 2018 Page 9 of 73 track for that one. Stabilizing the rental gap. We had planned to start developing an affordable housing plan and marketing to developers for supportive rental developments beginning in program year 2018. So, that's coming up and we are on track for that one. We are also on track for creating a plan for accessible environment for persons with disabilities and we have met our goals of supporting regional fair housing campaigns and trainings and administering the program during program year '17. So, the previous CDBG staff they -- he did a really great job of getting involved and making sure that he participated in conversations around affordable housing with these entities. The Ada County Continuum of Care, housing and homelessness roundtables, and the Idaho Fair Housing Forum. So, we are going to keep up those collaborations and keep reaching out to different entities, so that we can be part of that conversation. So, the goal for program year 2017 was to remain timely and keep organizing the program , so that we could just continue to do the good work that we have been doing, as well as to expand the participation partnership and conversation with regional groups. So , that brings us to today some important dates as the CAPER is now open for public comment, so we are hoping that people will look at it and let us know what they think and what you would like to see again. It's nothing new. It's just reporting on what we have already done. It is available at the website that I have listed here or you can pick it up down the hall in the Community Development Department. We may also have a few copies in the back with my card on them, so you can reach out to me, you can call me or e-mail me or get the information to me however you want and, then, I will be back on December 18th to present the summary of public comments to -- to present that and any big changes that we have made to the document, so that we can, hopefully, get you guys to adopt it at that time. Does anybody have any questions? De Weerd: Thank you, Crystal. Council, any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Crystal, a couple questions. Don't expect you to have to answer them tonight. Welcome first to the city. Campbell: Thank you. Cavener: Thanks for being here. First question was in the report it talked about the scholarships for the Boys and Girls Club and I noticed there was one scholarship that was made to somebody who didn't fall within the LMI criteria. Is that common? Is our -- does that put us in any type of jeopardy that we are paying for an individual who doesn't fall within the LMI category? Campbell: I will have to look at that, because I thought they -- I had made some errors on how they were calculating it. They were using old calculations and so when we went back through I thought that they all qualified, but I will double check that and get back to you on that one. Meridian City Council Meeting Agenda December 18, 2018 – Page 16 of 702 Meridian City Council December 4, 2018 Page 10 of 73 Cavener: And that would be a great follow up when -- Campbell: Okay. Cavener: -- before we come for the public hearing. Campbell: Okay. Cavener: The second piece -- and you touched on this, which I think is a really good question, is how we look at affordable housing. You referenced, which I think is a concern amongst everybody in the Council and many in our community is about the high cost of home ownership in Meridian. So, when you talk about maybe making changes, does that relate to increasing the amount of money that we make available for downpayment assistance? Is it changing how we look at what affordable housing really is in Meridian? Can you give me just a little more information on that , because it's an issue that's really important to me. Campbell: Right. I think as far as what I was talking about on that one , I would probably suggest that we look at serving fewer households with the same amount of money and putting a little bit more money towards it , but I haven't talked to my supervisor yet, so we will see what he thinks. Cavener: Thank you. Appreciate you being here. De Weerd: Thank you. Always ask the new person these questions. We appreciate you getting back to -- on the answers to these and -- and also having it prepared to the public when we have that. Any further questions? Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Not a question, but a comment. Well done. I know that this is your first presentation to the Mayor and to Council and so it wasn't too bad, was it? Campbell: It was great. Bernt: You did a fantastic job. Campbell: Thanks. Bernt: Well done. Thank you. I can tell you were prepared. So, I thank you for that. Campbell: Thank you. All right. Thank you all. Meridian City Council Meeting Agenda December 18, 2018 – Page 17 of 702 Meridian City Council December 4, 2018 Page 11 of 73 Item 9: Action Items De Weerd: Thank you, Crystal. Okay. There is no action needed, so we will just go ahead and move into Action Items. For those that are here and are new to the process, we do -- when we have a public hearing we open the public hearing with staff comments, who will introduce the application and -- and answer any Council initial questions. Then the applicant steps forward and also gives details regarding the land use application and seeking certainly Council action. We, then, enter into the public testimony section with each of those wishing to testify has three minutes and on the computer screen at the podium there is a little timer, so you can see where you're at in your time. The applicant, then, will get up and answer any questions that were raised during public testimony, answer any Council questions and, then, Council does deliberate and they will ask questions of staff, any of those that testified, or the applicant for any final clarification and just an important note is there is a public record, it is available on our website at meridiancity.org that you can find all the information that the Council has had a chance prior to coming to the meeting tonight to review, so they can use that information as part of their deliberations. A. Conditions of Approval for Timber Creek Recycling (H-2018- 0042) by Michael Murgoitio, Located at 7695 S. Locust Grove Rd. De Weerd: So, with that we will enter into the Action Items. Item 9-A is conditions for approval for H-2018-0042. Mr. Nary, are you prepared to -- Nary: Yes, Madam Mayor. Madam Mayor, Members of the Council, at the prior hearing on this Timber Creek, this matter was continued. The public hearing was closed. The intent of the continuance was to make sure the language that we discussed as part of the public hearing at the prior -- prior date was clear and understandable and met the Council's intent. You have in front of you in your packet, which I'm having trouble pulling up, the conditions of approval. We can walk briefly through them. The number one condition was regarding the ten year time limit. So, the Council's direction at that time was that there would be a ten year time period with a hard stop at ten years. The applicant has the ability one year prior to that expiration, so at year nine to -- at the end of year nine to ask the Council at that time whether they can continue the operation beyond the ten years. The Council then -- the rest of that section is all the process that occurs of hearing it and whether the Council grants that or not. If not it terminates at the end of the ten year time period from this approval. The next modification is on the recycling material and of the code enforcement means that can be used to enforce these provisions, in addition to the provisions under the development agreement that already exist of enforcement of those conditions within the development agreement. So, there is two methods for the city to enforce the conditions that are laid out in this document. The storing of recycling materials, again, all of it has to be stored within the defined recycling area. That was what condition three was talking about. There is a later section we will get to where they have to make sure its clarified on an exhibit what the recycling area will be. The next provision, the change number four, basically, just Meridian City Council Meeting Agenda December 18, 2018 – Page 18 of 702 Meridian City Council December 4, 2018 Page 12 of 73 simply identifies the other entities that have enforcement authority over this property . Central District Health, Department of Environmental Quality, Ada County Air Quality Board, Department of Water Resources and others and any violation of their condit ions could be a violation of this agreement as well. The next one is regarding the screening and berming that needs to take place. Once this is done and that that -- then they will give the city notice when that is completed. That has to be done prior to them beginning of the tier two process, other than there is some allowance for -- there is some pre- testing that's required by DEQ and they are allowed to do that, but, otherwise, they need to have the berming done prior to the beginning of that tier t wo process. The next section deals with the materials on site in regards to both water sprinklers, water trucks and such and, then, also has language regarding dustless material and, again, surfacing their recycling area of the property to make sure to keep the dust down in that area. The next provision is regarding the ponds of any -- of any type that are on the property, that they have to be treated and maintained to make sure they are not mosquito breeding grounds. All the mechanical equipment -- and this was the one that was a lot of discussion by the Council. All the mechanical equipment, excluding all private or commercial vehicles and operations, power driven processing equipment, operation on the recycling property shall be located at least 300 fee t from abutting residential districts. The shipping and delivery and storage areas of the recycling have to be 300 feet away from residential districts within the City of Meridian. So, the Council made clear that the -- the hard operations of the machinery and the grinding and that kind of thing has to be at least 300 feet away from all residential districts , but the storage area and some of the other activities regarding recycling have to be 300 feet away from residential areas within the city. S o, we want to create that distinguishment there. We did allow -- we did prohibit burning and incinerating of materials on site. There is some limited allowance for a disposal through burying of that, because some of the stuff is compostable types of mate rials. And, then, the last one is just a detailed site plan, again, defining the areas where the recycling is, the whole property, where the portions that are used for agricultural or nonrecycling activities. Basically a layout, a map of what is on all of this property within -- and, then, the 36 specific acre area that is allowed for this recycling activity. Those were all the conditions and , again, the intent of this continuance was simply to make sure all the language was done, because we were trying to create it at the hearing while we were there and that was the reason that that public hearing was closed. You have in front of you both these conditions for approval, as well as the findings of facts or 9-B and they are ready for your approval if you're ready to do that. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I -- if I'm -- if I'm not mistaken, I believe Mr. Borton at the last meeting, when we discussed this, asked about maybe coming up with an exact date , so there wouldn't be any like question in regard to the sunset clause in ten years. Meridian City Council Meeting Agenda December 18, 2018 – Page 19 of 702 Meridian City Council December 4, 2018 Page 13 of 73 Nary: So -- thank you. Madam Mayor, Members of the Council, Council Member Bernt. So, the -- I'm trying to read this. So, the ten year period is from the signed development agreement. So, what happens from this is these conditions are, then, created to a modified development agreement that, then, has to come back in front of this Council, is signed and dated and recorded against the pro perty. So, all of -- in all of our develop agreements where there is dates or time periods, that's the way we normally have done it. We didn't pick a date specific in the agreement, we relate it back to the date on the signed agreement. Bernt: Okay. Nary: So, that was -- that was our intent there. Bernt: Thank you. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: And that -- because you will have a clear start date, you will also, then, have the clear potential end date -- Nary: Yes. Borton: -- from the signatures and the -- the -- Madam Mayor? The additional uses that are provided in this modified DA can't start until it's signed and recorded anyway. Nary: Yes. De Weerd: Any other questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve H-2018-0042. Bernt: Second. De Weerd: I have a motion and a second. Any discussion? Okay. No discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, abstain; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: The ayes have it. Meridian City Council Meeting Agenda December 18, 2018 – Page 20 of 702 Meridian City Council December 4, 2018 Page 14 of 73 MOTION CARRIED: FIVE AYES. ONE ABSTAIN. B. Findings of Fact, Conclusions of Law for Timber Creek Recycling H-2018-0042) by Michael Murgoitio, Located at 7695 S. Locust Grove Rd. De Weerd: Okay. Item 9-B is Findings of Fact pertaining to H-2018-0042. You have those findings in front of you, Council. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve the Findings of Fact and Conclusions of Law for Timber Creek Recycling, H-2018-0042. Bernt: Second. De Weerd: I have a motion and a second to approve Item 9-B. If there is no discussion, Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, abstain; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: Okay. The ayes have it. MOTION CARRIED: FIVE AYES. ONE ABSTAIN. C. Public Hearing Continued from November 7, 2018 for Summertown Subdivision (H-2017-0142) By 745 W Ustick, LLC, Located at 745 W Ustick Road 1. Request: Annexation and Zoning of 15.13 Acres of Land with a TNR Zoning District De Weerd: Okay. Item 9-C is a public hearing continued from November 7th on H-2017-0142. I will ask for staff comments at this time. Hood: Madam Mayor, before Josh gets into his presentation this evening on that subject, I just as I was excited to introduce Crystal to you earlier, I have some sad news. Josh is going to be leaving the city here next week. So, this is his last meeting. I do want to just publicly thank him for his dedication to the city over the last three years he's been with us. Done a great job and he will surely be missed. But wish him well. He's moving back to Minnesota. So, wish him the best, but I thought I would just let you know that he is leaving our organization, unfortunately, but -- so -- Meridian City Council Meeting Agenda December 18, 2018 – Page 21 of 702 Meridian City Council December 4, 2018 Page 15 of 73 De Weerd: Well, we are certainly sorry to hear that, Josh. We have appreciated you joining us here -- mostly every single week and putting up with our questions , our discussion, and -- and being tolerant of us. We thank you. Beach: The feeling is mutual. I appreciate that. So, this is -- so, this project before you here -- this project originally started in about October of 2017 and we have gotten where we are here, the -- this is continued from the -- as you said, Mayor, the 7th of November for -- to cover a certain number of things as outlined in the memo you have in your hearing outline. So, I will go through that quickly and just as a way of explanation, this is on the southeast corner of Venable Lane and West Ustick Road, which is just a little bit southwest of Settlers Park. So, on the 7th of November of this year City Council continued the application to tonight's -- to tonight's hearing for the following reasons: They wanted to verify that the Ada County Highway District, that this property met their standards -- that their project met the standards rather. That the -- that the applicant provide a TIS or a traffic -- traffic impact study to city staff. At the hearing the applicant indicated that we have received the TIS and as indicated by your -- by the memo in front of you, we did receive it on the 26th of November. So, there was some confusion about whether staff has in their -- in our possession a TIS. We have received that now and, then, to address any conditions of approval from the staff report that are no longer relevant or to provide additional comments. And , then, I also list several conditions there that will be -- that would need to be changed. Staff has reviewed -- back up a little bit. We didn't have enough time at the last hearing to review some of the revised plans and we have now done that and we have reflected those conditions to what would need to be changed in the conditions in order to make their current project function . So, staff has reviewed the proposed site plan, landscape plan, and elevations and believes with the above changes that the project is in compliance with the Comprehensive Plan and in general compliant with the UDC. The applicant will be required to obtain a certificate of zoning compliance and administrative design review prior to obtaining the building permit for the project. If Council approves the subject annexation request, the staff report will be updated with the revised exhibits and removal of the conditions noted above. I will say that this project is a little bit unique in that typically multi-family projects require conditional use permits, but when the TN-R zoning district is what they are asking for, it does not, and so with that we don't right now have conditions or a staff report from the Ada County Highway District, because there is not technically a development to review, it's just an annexation. So, what we will do is when they come forward with the certificate of zoning compliance we will forward that to Ada county. They have indicated they have got some concerns about the location of their -- of their drive aisles, especially out to Venable, but we will address that with the certificate of zoning compliance. With that the staff is recommending approval and I will stand for any questions. De Weerd: Thank you, Josh. Council, any questions at this time? Okay. Is the applicant here? Good evening. If you will, please, state your name and address for the record. Meridian City Council Meeting Agenda December 18, 2018 – Page 22 of 702 Meridian City Council December 4, 2018 Page 16 of 73 Robnett: Good evening. My name is Shannon Robnett. My address is 5103 Zamora in Meridian, Idaho. De Weerd: Thank you. Robnett: Madam Mayor, Members of the Council, I just wanted to address a couple of things and one of the things that you asked for was some clarification on the traffic study and I did bring the traffic engineer that did that study, so it would probably be best if I just brought him up to tell us what he knows. I paid him a fair amount of money, so we can -- if we could have you come up. De Weerd: If you will, please, state your name and address for the record. Thompson: My name is Dan Thompson with Thompson Engineers. Business address at 181 East 50th Street in Garden City. We did complete this traffic study to the satisfaction of ACHD. We did prepare the scope of work in coordination with them and we have good findings since they just recently reconstructed Ustick to five lanes, we had a lot of good findings that there was sufficient capacity to handle the development. We did submit this to ACHD for their review. I don't know why there wasn't a comment back from them, but they were given a copy of this traffic study. I guess -- did we get any comment back from them? Robnett: The only comments that we got back from them that it was acceptable, but a couple of things that I did include where your charts, Dan, from your analysis of the volume -- vehicle volume. You will have to forgive us, the original traffic study was done at the time that we had proposed 272 units, so these counts will actually be 30 percent lower than what they are stating. But if you look at this slide we have, it's -- it's -- of the traffic that we will create, in addition to what's already there on Ustick and Venable and if you want to just walk them through what that really means. Thompson: Oh, this is really something only an engineer could get excited about and -- Robnett: That's the whole slide. Thompson: That's the whole slide? Robnett: Yeah. Thompson: Okay. Robnett: I have it in front of you in paper. Thompson: Well, it is pretty simple. Basically what we found -- if I can just summarize it. At that -- in the p.m. peak hour was our critical intersection and our critical time period and what we found out is that the intersection of Venable and Ustick Road with the improvements on the south by the development will operate at a level of service D, Meridian City Council Meeting Agenda December 18, 2018 – Page 23 of 702 Meridian City Council December 4, 2018 Page 17 of 73 which is an acceptable level of service for Ada County Highway District and that was actually on the -- that level of service D was actually on the southbound approach that they suffered that, so -- Robnett: The other -- the other thing that this shows is that the flow rate off of Venable with the 272 units would be approximately 95 cars an hour. The capacity for that, as designated by ACHD, is 661. So, we are less than 14 percent capacity that's been designed by ACHD. So, when you go back to the Comprehensive Plan and what the city has put into place with that, it's the design of everything around it that makes this an ideal site, because you have already done the improvements to the Ustick traffic lanes that would, then, allow for the adequate flow of traffic through this area. So, we are not adding congestion to an area that's not been improved , we are adding the congestion to an area that puts it far below the service levels that are acceptable by ACHD. So, we -- that was the main finding on -- on that slide. The -- I didn't see in here where you had gone through into the traffic that was actually at Ustick and Meridian Road. Thompson: That was not requested to be in -- to be included in the study by ACHD, so we did not include that. Robnett: But, again, I -- Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Because I -- I was going to ask about that. I don't know if the clerk can pause your time for a minute so I'm not using up your time asking a question. So, yeah, my main concern and -- and listening to a lot of the neighbors, there were concerned with -- within their development, but I don't think Ustick is a concern. Ustick has been approved. Meridian Road is the concern and I don't know if -- if Meridian is going to be improved between Ustick and Fairview before this development will be comple te or if it will be years to come, but I do know that on that road during rush hour traffic is backed up from City Hall to Ustick going northbound. Anyway, that was -- so, you don't have any of those numbers? Do we have a traffic study for Meridian Road and to know where this would add to that? Thompson: At the time of the study, which was about a year ago, it was included in their five year plan. I don't know what year they have it penciled in for, but it was widening of Linder Road -- or Meridian Road, excuse me, was included in the five year plan. Milam: So, maybe we could find out what the level of service on Meridian Road is currently. De Weerd: You can't talk while you hand out -- because we need you on the record. And -- and if someone will make sure that the clerk has that for the public record. Meridian City Council Meeting Agenda December 18, 2018 – Page 24 of 702 Meridian City Council December 4, 2018 Page 18 of 73 Robnett: If you look at the Meridian Road and Indian Rock intersection, there is a 16 point something second delay currently. After the build out of our project in 2020 it will increase that by 1.3 seconds is all the more traffic we will add . If you go further in the traffic study that has been given to staff, you will find that actually more traffic comes out of the subdivision behind us onto our project and onto the road of Venable that we will improve than we send back through just by the sheer headcount and the ease of traffic if you're going certain directions you will naturally navigate through. So , by having 196 people added to -- or 196 dwellings added in the apartment complex versus the 400 and change houses behind, if you're trying to go northbound on Meridian Road you will find it easier to come out onto Ustick and grab the turn lane and go that way than you will to come out on Indian Rocks and wait that 16 seconds. So, the traffic study does evaluate that and they actually use our roads more than we would use theirs and that's found in the traffic study, so -- but we did not -- we weren't required by ACHD to do it -- to make any notes of Ustick and Meridian, but the proposed opening of our project won't be until mid to end of 2020, so we will take approximately 18 months to construct. We probably won't begin construction until March. So, we would be -- after the construction would be -- is proposed to be complete on Meridian Road between Cherry and -- and Ustick. So, I don't know if you saw that they have distributed the orange barrels, so traffic season is coming, so -- and, then, the other question that the Mayor asked us to address was the schooling and -- if you don't have any other questions for Dan -- De Weerd: Council, any further questions? Thank you, Dan. Robnett: So, in order to answer the next question the Mayor asked was what about the schools. What happened to that. To answer that I think it's best to go back to the State of the City address given in February of 2010, just 186 months ago, and I quote the Mayor when I say ten years ago within our city limits our school district had five elementary schools. Today we have 12. We had one Middle School. Today we have four. In '99 we had one high school. We have since added three more. Where there was little choice in education, then, today our public schools have added professional, technical, and magnet programs. We now have four charter schools, four alternative, three private high schools that didn't exist ten years ago. Education choices have increased dramatically. Opportunity in Meridian specific to higher education have gone from no choice and the need to travel to one public university and two private universities. In 2012 the Barbara Morgan school that's the closest to the site was under enrolled and was, then, given to a magnet school. That's why there is no school close to this that is accessible to these children unless they go through the lottery program, but Barbara Morgan, which has been renamed Chief Joseph, has assured us that they do have room for students should they choose to apply for the lottery. De Weerd: Barbara Morgan is the former Linder Elementary. Robnett: Sorry. De Weerd: That's all right. Meridian City Council Meeting Agenda December 18, 2018 – Page 25 of 702 Meridian City Council December 4, 2018 Page 19 of 73 Robnett: Yeah. De Weerd: It's all the same. Robnett: You understand where I'm going with that. So, in 2012, due to under enrollment, the school was changed from a public school to a charter school and there is still that availability to the residents in the neighborhood for that. We also received an e-mail from the superintendent of schools that we forwarded on to -- did you get that? De Weerd: It's in the packet. Robnett: That stated that the current public school of choice is currently enrolled at a level around 450 and that maximum capacity on that was considered to be 650 and the construction of this new school across the street by the park would not begin until that reaches 725 students. That's their design and that's what would happen. You were to just take the development that we propose and you put a child in every home -- every door, you still don't have enough to push that school to capacity to force the funding and the creation of the next school and so even with the other properties developing next to us, which are not designated as a neighborhood with an option for a high density, you still won't reach capacity on that school if there was a child in every home on a four house per acre development. Those are just the numbers that I have run, but that is where we are at and that's the answer that I have from the school district and from the traffic study. So, I will stand for questions. Bernt: Madam Mayor? De Weerd: Thank you, Shannon. Mr. Bernt. Bernt: Mr. Robnett, what about the other -- like the Meridian Middle School and their -- their enrollment? Also Meridian High School. Robnett: So, in the -- the public comments there weren't any questions about Sawtooth, but I believe Sawtooth is the element -- or the middle school of choice. It's not -- it's Heritage. Bernt: Meridian Middle. Robnett: Meridian Middle. We didn't receive anything back, but what the superintendent did indicate was that there was availability in all schools that covered this zone. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Meridian City Council Meeting Agenda December 18, 2018 – Page 26 of 702 Meridian City Council December 4, 2018 Page 20 of 73 Palmer: I think maybe some of the confusion is coming from the -- the numbers it looks like Eric sent you are different than the numbers that the school district letter says. They are close, but they are not that close. The only one that -- the letter with the school district letterhead -- only one that it shows is over capacity is Meridian Middle, but it's under capacity, because the capacity is the difference in the e-mail versus the letter. Math is hard. Robnett: I'm sorry, I'm not privileged to your information. What we are showing from him -- from Eric shows that there is capacity. Milam: Madam Mayor? De Weerd: Mr. Milam. Milam: So, are you saying that they told -- what they told you was that until Barbara Morgan, which is a school of choice, a magnet school, is overcapacity, they are not going to build another elementary school in that area? Robnett: Until River Glen -- Milam: Until River Valley is -- Robnett: River Valley. Because that is the public school. Milam: They are both public schools, they are just -- one you have to -- you have to win the lottery, too. Robnett: Right. Milam: Because if that wasn't a magnet school and it wasn't a school of choice, I'm sure it would be way over capacity right now. De Weerd: Okay. Any other questions? Okay. Do we want to have this conversation on the record? Cavener: Madam Mayor? De Weerd: Okay. Cavener: Councilman Milan was reminding me that it was a high capacity ESL school and I shared with her that it was also -- either the first or the second for free reduced school lunch. De Weerd: Do you have anything further? Cavener: No, I don't have anything further. Meridian City Council Meeting Agenda December 18, 2018 – Page 27 of 702 Meridian City Council December 4, 2018 Page 21 of 73 De Weerd: Okay. Thank you. Robnett: Thank you. De Weerd: Okay. This enters into our public testimony section. Mr. Clerk. Coles: Thank you, Madam Mayor. Catherine Garcia signed up to address the Council on this topic. De Weerd: Good evening. If you will, please, state your name and address for the record. Garcia: Yes, ma'am. Catherine Garcia. 2970 Northwest 8th Avenue, Meridian, Idaho. 83646. My property will back up to all of this and , actually, the access road at the very southern portion will pretty much terminate into my backyard . The traffic, the overcrowding, the -- this doesn't take into account the apartments on the corner, the housing development on the corner of Meridian and Ustick, the housing development already approved on the corner of Linder and Ustick, the additional -- I think it's about 150 apartments being proposed on the corner of Linder and Ustick as well, all within a one mile area. This does not take into account that , but against this development Mr. Robnett has stated previously that he doesn't understand the opposition and he will bring up, you know, how nice the housing lots are that he's developing. No one is against the nine housing units that he's developing. Quite the contrary. If all of his housing developments were as nice as he states that they are going to be, then, nobody would be disagreeing with him. It's a disagreeance with the -- with the density that's going in there and the overcrowding of the schools that's there, the safety issue for the children. With all of the bus stops along Meridian and Ustick and Linder, I -- you guys know better than I do the number of stops that there are and that's public and charter and people that get bused everywhere -- kids that get bused all over the place. I'll see - - and there is a daycare right on the corner of Blairmore and Ustick that also gets a bus that stops in front of it and the parents will traffic there. The traffic -- the gentleman -- the traffic engineer stated that the -- basically there is going to be more traffic coming up on to Venable than will be going down. Well, the natural habit is for people to find the quickest route and if they are trying to get through Meridian when they do start construction, they are not going to wait on Ustick, which backs up as well during going to school times and coming home times. Mr. Palmer is very much in favor of apartments and I get that and I think there is a time and a place for it and I think right now you have so much on the books and you have already approved so many apartments and housing developments and high density housing and I think that there is -- that there should be more time given for Ada county to catch up. I understand you want to strike while the iron is hot when somebody wants to develop and take advantage of that, but at what risk? Meridian is known for being a wonderful place to raise a family, but if there is too much traffic all the time and I'm worried -- and people are worried about their children being out or being hit . There has been too many instances in the news lately where kids are being hit getting on and off of buses. It's just a lot of traffic coming and going and I think there should be a pause and -- thank you. Meridian City Council Meeting Agenda December 18, 2018 – Page 28 of 702 Meridian City Council December 4, 2018 Page 22 of 73 De Weerd: Thank you. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Do you mind answering a question. I'm sorry I forgot your name. The first -- Madam Mayor. The first time you were here you gave what I thought was a really really compelling testimony about the concern of overcrowding in the schools and not having to be bused to other schools. Garcia: They are. My neighbor -- everybody goes to Chief Joseph, because there is no room. My next door neighbor, which he's unable to be here tonight, he's on a business meeting in Florida, they had their daughter on a lottery for four different elementary schools. Cavener: Madam Mayor, if I could maybe finish -- and maybe that brings a question. That's okay. So, what I'm trying to rectify was -- it's a very compelling testimony. Your testified, quite frankly, that changed my mind on this particular project. Rectify it with the letter that we get from the school that says they are under. Now, I have -- my oldest son is in a charter school and we lotteried in like nine different schools and we didn't get into any. Garcia: Right. Cavener: So, there is a difference between lottering for a charter school and going to the school that is within your neighborhood and what I'm seeing here is that the elementary and the high school that would serve this neighborhood are under capacity. That's counter to I guess the testimony that you provided. So, I'm just -- I'm trying to rectify if -- if -- if in your testimony we are talking about being bused to other schools, if that was referring to charter schools or if that was referring to the neighborhood school that -- that serves this -- this area. Garcia: To be honest with you, my boys go to the immersion school down in Kuna, because it's important that they go and learn two languages for free. So , I know that I have -- for me I don't -- I'm not aware even what the home school is. I know most people drive three miles to go to take their children to Chief Joseph, which is super awesome for drop off off of Eagle in the morning, but that's where they take -- that's where several children on our street -- that's where they go is they go to Chief Joseph. That is -- that I'm aware of that that's where they go to. So, it's also the incoming housing that we can see it's -- it's the -- up to 300 units that are going in on Meridian and McMillan, the apartments -- it's just the overabundance within a two to three mile radius of apartments that you guys have already approved that are coming, that will be, again, in effect. So, it's not just this one little thing, it's looking at the bigger picture going, okay, you have already approved all of these other developments, now is that Meridian City Council Meeting Agenda December 18, 2018 – Page 29 of 702 Meridian City Council December 4, 2018 Page 23 of 73 going to affect anything, so -- and it's on any social media platform everybody talks about, you know, the overcrowding of the schools, getting their kids in a, you know, overcrowd -- traffic. I mean I take my boys to cub scouts right up on Meridian and McMillan at the church right there right across from Paramount and it's taken me 30 minutes to get from my house right up there at traffic time. That's not going to get better anytime soon, so -- and we think everybody is understanding that traffic is a part of growth and it's going to happen, but, again, you guys have already approved a lot of apartments and you have already approved a lot of housing developments and it's going to take a really long time for ACHD and the school -- the school boards to catch up with all of that, so -- De Weerd: Thank you. Coles: John Carver also signed up to address Council. De Weerd: Good Evening. If you will, please, state your name and address for the record. Carver: John Carver. 730 West Claire in Meridian. 83646. De Weerd: Thank you. Carver: And I want to apologize first, because last time I did this I said, oh, we gave all our time to one guy and, then, another 20 people came up here. I apologize for that. We have had some contact with Shannon -- Doug Taylor who spoke last time and he has shown a willingness to work with us who live in the Vallin Court Subdivision to the south of this proposed construction. They have made all the changes that we have asked for so far in the architecture and other things, we -- that's great. We are all very pleased with that. We still have one concern and that's the safety of the kids that live in our neighborhood. When ACHD and the traffic engineer and others talk about where traffic is going to go west, if you plan exactly where people are going to go and they follow that rule, that's great, but there is going to be an entrance into our subdivision from this -- this other area that's going to -- we -- we want and we have been told we would get somehow from the -- the people that are building speed bumps coming in -- strategically placed speed bumps that would help protect the kids. Also some signs -- some signage -- some speed limit signs, children playing signs, things like that. We are very pleased with all of that, but as Council Woman Milam said, you know, when you get out on Meridian Road -- and I just tonight, anywhere between 3:00 o'clock in the afternoon and 6:30 at night that's a disaster area on Meridian Road and so when people are coming up Meridian Road and they have a chance to turn onto Indian Rocks or they might have a chance to turn on Sedgwick, the next street up, they are going to take that and they are going to come through our neighborhood to get back into this -- this new subdivision. We know that's going to happen and there is -- there is just no way to hide that. So, those speed bumps -- or if there is something else that can be done we would like that done. We appreciate the fact that -- that Shannon has worked with us, but we would really like to see -- like to see a little bit more and I don't pretend to understand Meridian City Council Meeting Agenda December 18, 2018 – Page 30 of 702 Meridian City Council December 4, 2018 Page 24 of 73 how to do that, but there is the problem that we are talking about schools and all the other things that are going on. There is just so much and there is -- there is a piece of property on that map immediately to the east of this construction area that's vacant now and it's not going to be very long before somebody is going come in here and they are going to want to put in another subdivision there. We understand that . But when I bought my property I was expecting to have that property immediately to the east to at least be single family housing. I mean imagine this building five buildings long in your backyard. I mean it's four stories here. The height of this, that's what you're going to get to look at. It's just unfair. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: John, thank you for your testimony. You mentioned that you were wanting more of what from Mr. Robnett? Carver: That's the problem, I want more safety items. I want whatever -- I don't have kids in there, but Doug Taylor has four. There are a whole bunch of kids on that one street and it -- with the extension of Indian Rocks. It was going to go into the subdivision. We have talked about two different -- on here -- on Ridgeway -- is that Ridgeway Avenue? Bernt: Madam Mayor? John, can you point to where you live on this map? Do you know how to do that? Carver: No, but I'm about to learn. Bernt: Okay. Carver: I'm guessing -- oh, here we go. I live right there. Bernt: That's good enough. Carver: I live right there. But the folks that are in these other houses that are right behind me, they are going to -- their backyard is going to be -- they are going to look at these buildings. Now, we don't expect mountain views. We know that's not going to happen the way it was when I first moved in there 12 , 13 years ago. We could see the mountains. The hills. We know that's gone. But if I have to look at buildings the size of this building that are going to be three and four stories high -- and that -- that's changed. They brought it down a bit. That's great. But we are still -- we are getting boxed in is what we feel like. And I know we are going to have -- we have to have progress. We understand that. We all want progress. But you guys, by virtue of our votes, get to make these decisions on what's going to happen around us. Bernt: Madam Mayor? Meridian City Council Meeting Agenda December 18, 2018 – Page 31 of 702 Meridian City Council December 4, 2018 Page 25 of 73 De Weerd: Mr. Bernt. Bernt: Hey, Josh, is there a way that we can -- I would like to -- John mentioned going back -- John mentioned that -- that traffic would be coming off of Meridian through some roads that would, you know, create an unsafe environment where he lives. Is there a way that we can look on the public record and look at like a Google map to see what that -- that pathway looks like? Beach: Council Member Bernt, this is a -- John -- I believe his house is here based on what his testimony says. Carver: Yes. Beach: It's Meridian Road. It's a straight shot down Sedgwick and you -- it's really easy to get out to Meridian Road from -- Bernt: Madam Mayor? Beach: -- in my opinion. Bernt: Or you could even take a turn on Indian Rocks and that's a straight shot all the way to the subdivision. Carver: And that's our fear is Indian Rocks and where that bend is at the bottom there that's where we want one of the speed bumps, because along those homes there is where a number of children live and during the summertime they are out there playing all the time and, quite frankly, those folks don't have backyards. There is nowhere for them to play. They have that little -- there is a little park there that they can go to play in, but that's still going to be subject to that traffic coming down Indian Rocks and so a speed bump just at the curve, plus another -- oh, I did it. I'm sorry. Another -- another speed bump at the entrance coming in from -- from Venable, that area, that would be nice. And my understanding is that Shannon has said that he would -- he wants to work with us and he would do that at his expense, which that's great. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Neighborhood cut through traffic is the worst, but it happens everywhere -- Carver: Sure. Milam: -- and no matter what goes in there you're going to have that. So , whether these are single family homes, whether there was a business, no matter what goes in there you're going to have cut-through traffic. It's just the way it is. Meridian City Council Meeting Agenda December 18, 2018 – Page 32 of 702 Meridian City Council December 4, 2018 Page 26 of 73 Carver: Absolutely. Milam: I used to live in Crossroads over when they first put Walmart in and I was talking to my friend and he's like, well, I will just take the shortcut and I'm like what do you mean the shortcut and he meant through my subdivision and it made me so mad. This was almost 20 years ago. So, I totally understand. We get this a lot and I think that the -- you know, the more traffic mitigation that you can get in there is -- is your best bet, because nothing is going to take away cut through. Carver: We expected it and we also expect people will be coming out of our subdivision using their street to get back out to Ustick -- a little bit of traffic there. But I also know that the -- the women in my subdivision, my wife included, have been discussing the possibility of getting their hair dryers and standing out there and pretending like they are working radar guns to scare the hell out of people when they are coming down the street. De Weerd: It is a great idea. Carver: And the police department, you know, they -- they have got one of those speed signs already on Indian Rocks, 25 -- 25 mile per hour speed limit and will that slow them down? We hope so. But I know having been a police officer at one time I know the value of a radar gun and somebody sitting on a motorcycle aiming down the street, that will slow you down real quick. So, we can do that. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: So, John, you mentioned that you have received some assurances in regard to traffic mitigation. I don't see how Mr. Robnett can make those assurances since it's ACHD would be the one that would be making the -- Carver: If we could get -- if he can get ACHD to agree with it. That's my understanding is that if ACHD will agree to it. If he's paying for it I don't see why ACHD would have any problems putting up signs or speed bumps. I can't fathom how that would happen. De Weerd: I think their process is you have to have a certain number of the residents that live in that area that would agree to it. Not everyone likes speed bumps. Carver: I can get that. I can guarantee you I can get you that. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Meridian City Council Meeting Agenda December 18, 2018 – Page 33 of 702 Meridian City Council December 4, 2018 Page 27 of 73 Bernt: Mr. Robnett, have you received that information from ACHD? De Weerd: Can we ask that at the -- at the follow up? Yes. Carver: And I have not talked to Mr. Robnett about this. Doug Taylor informed me that he had spoken with him. They exchanged e-mails and what have you and that that would -- he wanted to be the good -- the good neighbor and this was what could we do to help. That was what we decided he could do to help was the signs and the speed bumps and I don't see a lot of expense in that personally. De Weerd: Okay. Thank you. Carver: Thank you very much. Appreciate it. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor, it looks like Joe had a comment for us if that -- De Weerd: Thank you. Bongiorno: Thank you, Councilman. What -- I was just going to make the comment that makes sure you come visit the fire department, because we don't do speed bumps. We have had that discussion here. We do pillows. De Weerd: But they have learned how to maneuver around them , so we are okay. Mr. Clerk. Coles: Thank you, Madam Mayor. There are no other signups. De Weerd: Okay. Is there any other testimony on this item? Heron: My name is Tammara Heron. I live at 3464 West Fieno Drive in Eagle, Idaho. I'm actually part owner of the complex that's right next to this on Venable. Eighty units. I don't -- I just started managing it fairly recently. The entrance right there that you see off of Venable goes into my parking lot and so I would like to actually close that off, so that -- that can't be used as a thoroughfare. My biggest concern -- and I don't mind the development, that's all great, because I'm interested in that, but getting out onto Ustick Road we all go out along -- down a little bit further on Ustick and there have been several traffic accidents going in and out, left and right, off of -- it comes in -- it's closer in. It's right near my property right there. I don't know if -- right there. Yeah. There has been several accidents going in left and right. So, if they could put a traffic light there that would be awesome, because, then, at least you know you can get out going left and right. But, like I said, I'm planning on closing off that because, it goes into my parking lot, so that that won't be through traffic to the other exit . Coming out left on Meridian City Council Meeting Agenda December 18, 2018 – Page 34 of 702 Meridian City Council December 4, 2018 Page 28 of 73 Venable is going to be an impossibility. Already going left and right onto Ustick -- I mean going right is fine, but going left we have lots of problems, so -- but I love -- the development is fine. I just would love to have a light there to avoid any kind of accidents or at least help with accidents, so -- De Weerd: Thank you. Okay. Any further testimony? Would the applicant, please, come forward and address -- I -- I know Mrs. Milam had a specific question and any responses to the testimony? Robnett: A couple of things that John said. He did say that I would be willing to help mitigate the traffic issues, which I did say. I did not give him assurance that I could do things that ACHD would not allow, to answer your question, Mr. Bernt. Dan has told me that 70 -- ACHD wants a 70 percent neighborhood approval if they pay for it. They are more lenient on that number if they have the residen ts approve it. It just comes down to whose house do you put it in front of and , then, you have the fire department that you're going to deal with. But I did tell them that I would put up signs. I would do whatever I could that was legal. We wanted to make that very clear. But the other thing that -- that I wanted to address -- Ms. Garcia's concerns. As you saw in the -- in the study that I showed you last month that I provided excerpts from, we are at the precipice where we could substantially be underdeveloped, but also going back to your code, it states in the housing in chapter three that the opportunities for housing should be available for all income groups with a mix of housing, including modular, ranchettes, townhomes, apartments, low income and mansions. A vibrant community needs a cross-section of housing and, therefore, must guard against an abundance of subdivisions in like density and price range. High density housing must be strategically located to public transportation, community services. That is what we are doing here. That is why we have chosen this particular location, because the improvements to the -- to the roadways around it have already been done. It's across the street from the parks. Those are some of the things that -- that we have looked at when we have selected this site. Plus it's also identified in your comp plan that I get that you guys are getting ready to update. It's about time, because your old comp plan says it's only good for ten to 15 years. But the reality is that your comp plan designates this as a high density area . That's what its designated for. That's what the city has designed the roads around with ACHD. That's what the -- the -- the rest of the -- everything that goes into that has been done. So, that that is brought on to meet the comp plan and so, you know, I think that with that I can -- I can stand for any further questions you guys might have. De Weerd: Thank you. Council, any questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: So, the -- the staff report recites some of the history in the area of this being mixed use community, which is more than just high density residential necessarily and it talks about the property to the last previously approved and some of the -- the basis for Meridian City Council Meeting Agenda December 18, 2018 – Page 35 of 702 Meridian City Council December 4, 2018 Page 29 of 73 approving that in the TN-R as multi-family was that the overall area, your property in particular, might be able to fill the other components of mixed use community, perhaps some of the commercial or office needs as part of what the comp plan contemplates , but this is now going towards the residential only component. Is there some validity to the argument that the region as a whole is losing the true mixture that's intended by the mixed use community if this is approved as presented ? Robnett: Council Member Borton, what your -- if you look to the north side of the street you see that the C-N is part of that mixed use. It has the gas station there. It has office. Also if you look to the northwest corner that is designated and already pla tted as office and has been for sale now for going on 12 years, plus or minus a few. But that is for sale now currently as office and has yet to find a first user, let alone multiple users, and so in staying with I guess northside versus southside, we have looked at that and said, well, what's been proven in that area is the gas station is successful. In fact , they expanded it into -- and remodeled that little shopping center there and moved that -- the office space has done fine, but as far as bringing in new office space , that hasn't been necessary and no one has offered to buy the pieces of land in the C -C piece on the northwest and so when we initially looked at that we looked at doing some office in the front of this. We just -- because this piece is small enough that it doesn't allow for a complete mix of uses on it in itself, there is the C-C zone and, then, there is four other property owners to the -- to the east of that. So, that's why we looked at the residential component, looking at the whole area designated as mixed use and having the other components of that across the street. So, if you look at -- Josh, I don't know if you have that where it shows the picture of the comp plan that designates this whole area as a mixed use area, but, equally, on the northside as the southside, since the southside -- or since the northside got a residential we felt it was our duty as, northsiders as we now call ourselves, to pick up the -- the flag and carry that. De Weerd: Okay. Any -- Borton: Just one more. De Weerd: Yes. Borton: There was a comment by staff at the opening that -- that spoke to the traffic impact study, which will be addressed at the CZC stage, when it goes to ACHD, they formally review it at that stage, walk in -- maybe the question goes to Josh, but -- but I will pose it to you. What's the mechanics of that where -- is there a point in the future where if ACHD reviews this, has its conditions of approval perhaps and you take those, whether you like it or not, because it doesn't come back before us necessarily, so -- Robnett: Council Member, I would prefer to have Josh give it a hack first. Borton: And the reason I ask is we are not addressing those types of conditions here. Meridian City Council Meeting Agenda December 18, 2018 – Page 36 of 702 Meridian City Council December 4, 2018 Page 30 of 73 Robnett: And I know that ACHD looked at it and they looked at the traffic study and said that will suffice, because they required it. It wasn't -- and that was the little bit of trouble we had last time at our last hearing was we brought that information to you in our original packet. ACHD processed it -- processed it, said we have no issue with that, but, then, didn't forward the packet to Council -- or to Planning and Zoning. So, Josh had no record of it, but he saw that ACHD and said, yeah, we don't have any real issues with it and that was kind of all they said. But their procedures I don't know. Borton: Okay. Beach: Madam Mayor, Members of the Council, as I said at the beginning of my presentation, yeah, so it's a little bit strange. Typically multi-family is a conditional use permit and we typically get a staff report right away from the highway district. There is no actual -- I mean this is an annexation, they are not actually proposing development in another -- proposing development. It's a little bit strange. And so the -- the normal way isn't what we are going to have to do, we are going to have to follow up pretty closely with the highway district right away to make sure that we get comments from them and a staff report indicating whether or not they are in favor of the way they have got their project laid out. Did that answer your question? Borton: Not really. So, I will ask it a different way. There is not any comment from ACHD in the packet which expresses acceptance, let alone any conditions of the March 1st traffic -- Beach: There is not. Just a comment from one of the planners indicating that they are not generally in favor of where some of their entrances are located. But beyond that that's all the information that I have. I did not receive anything from them indicating that they were in favor of or against the traffic impact study that was received on the 26th of November. But as the applicant said that -- their project has changed somewhat since that traffic impact study was -- was given, but -- and the likelihood that the -- the vehicle trips is reduced is high, because the number of units has gone down significantly. Borton: Madam Mayor? De Weerd: Mr. Borton, I did see that Justin is here and it would be interesting to -- to maybe pose this question to him. I think what Mr. Borton is -- is getting to is it's hard to adopt findings without the -- the findings from ACHD, because we are the -- our findings are really what enforces ACHD's findings. So, Justin, if you can join us we would appreciate your enlightenment. Lucas: Thank you, Madam Mayor, Members of the Council. For the record my name is Justin Lucas. I represent the Ada County Highway District. Business address is 3775 Adams Street in Garden City, Idaho. Just a few comments hopefully to clarify some of the questions I have heard. First I will go with the easy one. We are planning to widen Meridian Road between Cherry Lane and Ustick in fiscal year 2020. So, that is -- that is imminent. Not this fiscal year, but next fiscal year. This fiscal year, as you're aware, we Meridian City Council Meeting Agenda December 18, 2018 – Page 37 of 702 Meridian City Council December 4, 2018 Page 31 of 73 are widening Linder Road between -- oh, I guess out there it's between Ustick and all the way to Chinden. There is that one section that we are going to widen up by Chinden. So, that's hopefully an answer to that question. When it comes to the application, this is a little different. What's before you tonight is a request for annexation and zoning and for these types of applications ACHD is unable to provide a series of conditions like you normally see due to the fact that all we have received is a conceptual plan. We are not actually -- ACHD is only responding to the -- the question of zoning and you get these -- you get a letter from us basically saying it appears to be consistent and we will let you know our conditions at the next level. Typically t hat's a conditional use permit or some other development application. Now, your staff will have to jump in and correct me if I'm wrong, but I believe in a TN-R zoning district I believe multi-family residential is a principally permitted use; is that correct? Beach: Yes. Lucas: So, in this instance when you're -- you're allowing for a zoning designation -- designation were multi-family is a principally permitted use, ACHD -- the only other application we will review is a certificate of zoning compliance and, then, we will provide our conditions to your staff at the -- at the certificate of zoning compliance phase and all -- and the applicant is required to meet our conditions at that phase related to access and all of the other requirements we h ave, including traffic impacts. If there is a -- some type of trigger for signalization or something like that, which I'm not saying there is on this application, all of that would be reviewed for the certificate of zoning compliance. It's a little atypical, because you're used to seeing those things because we provide them, but in this case because of the zoning designation that you have chosen or could potentially choose for this site, it's -- it's atypical -- the process is a little different. But that's because we are not able to provide those until we have a development application submitted to us where we can actually provide those conditions and annexation and zoning we are not able to do that. But that being said, it's not irregular for the city to require at annexation and zoning that the applicant comply with all of ACHD's conditions that will be applied in the future. That is relatively common. De Weerd: And, then, they just proceed at their own risk that they will like your conditions? Lucas: That -- that is correct and our conditions, as you know, a separate -- a special purpose government, it's possible that there would be a public hearing related to traffic issues at ACHD that can be triggered by a certificate of zoning compliance. That's certainly possible if staff receives enough pushback or -- or concern on the issue that can happen where we can have our -- our commission act at a public hearing to do that. I'm not saying that's going to happen here, but that is -- that is a possibility. De Weerd: Any follow up? Mr. Borton. Is -- is this scheduled also for signalization at some point? I assume that. Meridian City Council Meeting Agenda December 18, 2018 – Page 38 of 702 Meridian City Council December 4, 2018 Page 32 of 73 Lucas: That's another -- a great question, Madam Mayor, Members of the Council. So, I noticed there was a comment about signalizing. I'm not sure of the name of that street, but I believe it's the entrance to the -- is it the Crossfield Subdivision? I can't remember the name of that subdivision. Yeah . Well, no, Venable -- yeah. What I'm getting at is Venable is the location where there will be some type of future control. I believe our master street map shows a roundabout there as a potential for control. I'm not sure exactly how that will play out. But either a roundabout or a signal would be the control at some point in the future. Whether this application triggers that or not I don't know. Our staff would go through the traffic study when they have a chance to review it and do that analysis. De Weerd: Okay. Any other questions for Justin while he's here? Thank you, Justin. Lucas: Thank you. De Weerd: Mr. Robnett, any -- any further comment? Robnett: I do also want to make another comment that we are going to be required to do a preliminary and final plat on this project, which would also allow ACHD a chance to comment on that. So, there will actually be two times that ACHD would be commenting on it. We would just do that simultaneously with the certificate of zoning compliance, so -- thank you. De Weerd: Okay. Council, this is yours to discuss. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just another question of Josh. On the -- the proposed amendments to the conditions of approval, there is a staff report of April 20. Is that the most recent one? Beach: Correct. Borton: Okay. There is nothing other than that? Beach: That's -- Madam Mayor, Members of the Council, Council Member Borton, that was the -- as I said, this project started back in October; right? And it came to Council first in April. So, that's the most recent staff report. Borton: Okay. Beach: And remember this was continued from May until about November of this year. De Weerd: So, Josh, there was no update once that you got a new layout , because that would be part of a preliminary plat. Meridian City Council Meeting Agenda December 18, 2018 – Page 39 of 702 Meridian City Council December 4, 2018 Page 33 of 73 Beach: So, are you asking me, Madam Mayor, that -- De Weerd: Any update to the staff comments. Beach: No. No. We will update the findings this evening -- after this evening's hearing, so they can be presented based on your -- based on your decision this evening and we will update the exhibits and things in the staff report. As Council Member Borton alluded to, it's from April and we did not include in that -- in the staff report the new -- the new exhibits in anticipating that there might be some changes from -- from Council. Did that answer your question, Madam Mayor? De Weerd: Yes. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Kind of along the same lines. I guess this -- because this is different than what we -- we do a lot of times with the departments, since there is no -- we're just doing zoning and there is no CUP or plat that -- nothing can change based on the plan or the number of units that we are discussing today. Beach: You can add the -- I believe in the development agreement you can tie them to the concept plan and I think that's the goal is to make sure that they are tied to the concept plan they are proposing this evening and so, no, we wouldn't -- we wouldn't allow them to increase the number of units or anything and they were tied to the amenities package and things that they are proposing. I will say the only thing that's going to impact the applicant to come forward with a CZC is it will just take longer, because we will have to wait for comments from -- from the highway district. So, it -- it's not going to be here five to seven business day turnaround on a project like this , because we are going to need to make sure we get all the comments. We don't -- we don't typically get in that much detail with a certificate of zoning compliance. We usually get them, as I said previously, with the conditional use permit. But it -- it shouldn't be a - - shouldn't be something that we -- we can't figure out. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: One other question, because this -- being that this entire southside of Ustick is now residential, with the exception of this C2 property that's white, that -- what is that and -- is that still county property and do we have any applications on that? The only way to -- the only way to keep this mixed use community is to put something other than houses right there. Meridian City Council Meeting Agenda December 18, 2018 – Page 40 of 702 Meridian City Council December 4, 2018 Page 34 of 73 Beach: Madam Mayor, Council Woman Milam, this -- this whole corner is designated as a neighborhood center and so we include the whole corner as part of that mixed use and so staff's finding was that we have a mixture of uses if you include the whole area. So, we have got the C-N on the northeast corner, the C-C on the northwest corner and we have got the residential and there is several different types of residential as well. There is single family and there is multi-family and I believe to the east here this -- this C-2 is county; correct. That's their commercial. There is Blue Rider Music there and this would be medium density residential. Or I should say shouldn't be. It is designated that and the assumption is that will be single family homes, similar to what's developed to the south and to the east of that. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: For clarification, Josh, is -- is it your understanding that the applicant is in agreement with all of the conditions of approval, including the three changes that you proposed, those removals as 1.1? Beach: I believe so. Those -- those conditions, if I remember correctly, are specifically related to the previous concept plan that was proposed and they are no longer applicable. Borton: Okay. De Weerd: Anything further from staff, the applicant, or the neighbors that are here this evening? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: If there is none, I will move we close the public hearing on H-2017-0142. Palmer: Second. De Weerd: I have a motion and a second to close public hearing. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. De Weerd: And I just -- I apologize to Mrs. Milam and Mr. Cavener, I thought the conversation was still part of the public record. I -- so, I was rude. I apologize. Okay. We have closed the public hearing. Any discussion before a motion is entertained? Milam: Madam Mayor? Meridian City Council Meeting Agenda December 18, 2018 – Page 41 of 702 Meridian City Council December 4, 2018 Page 35 of 73 De Weerd: Mrs. Milam. Milam: I just -- I have a question. I don't know if it's been asked and I don't know if it's - - I guess it's a staff question. If this were a single family residential subdivision, R-8, how many homes, roughly, with the minimum open space, do you think could fit? Beach: That's a great question. If you look at the same block of land immediately to the south of this project you will get -- and I don't know exactly how many homes that is, but looks like roughly the same size and same number of homes. I can -- we can guess. Yeah. I mean a fair number of homes. De Weerd: Would it comply with the TN-R zone? Beach: I don't know that -- Madam Mayor, I don't know it would -- it could for sure. If you look to the -- to the west of this project there are a lot smaller lots in the -- in the TN- R zone. So, there is -- in theory they could do, you know, fairly small lots and still will comply. The density would go down for sure, but there would still be a fair number and as Caleb mentioned to me there, obviously, with TN-R there are some specific requirements to develop within TN-R. Alley load. The way that the subdivisions are designed, but that doesn't -- shouldn't impact significantly the number of homes you -- you could get in there. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Question for Josh. Josh, the testimony tonight talked a little bit about speed pillows, if that's the appropriate term, conditioning that as part of approval -- maybe that's a question for Mr. Nary, what that -- how we -- how we can do that. I guess I'm not familiar with the mechanism that on an annexation that we can condition speed pillows in another part of land that the -- the owner doesn't own -- or at least to attempt to work with the neighbors to get something installed. Beach: Council Member Cavener -- and I guess Mr. Nary can jump in, too. Typically we -- I don't know how we -- basically ACHD says that they can't do that. It makes it difficult for them to work with the project. If we are requiring them to do it and ACHD says no, it kind of puts us at odds with what -- what they are doing. In the past when situations like this arise we encourage them to -- as best we can to -- to work with the highway district to come up with a resolution to -- to resolve some of the concerns that long straight roadways pose to existing residents when a new development comes in , but I don't know how we require that as part of -- part of our staff report. De Weerd: I think in the past we have made it part of the findings upon approval of Ada County Highway District, because it is -- it has been part of the public record where the applicant said that if ACHD would approve it, that he would -- he would work with the neighbors and install it. Mr. Nary. Meridian City Council Meeting Agenda December 18, 2018 – Page 42 of 702 Meridian City Council December 4, 2018 Page 36 of 73 Nary: Madam Mayor, Members of the Council, a couple things. Yeah, I would agree with what -- everything's that's been said. I think ACHD has specific policies on what they will allow and how they will allow it. There is a percentage of the people that live along that street that have to agree to it as well, because, again, not everybody, essentially, wants these on their street. What I guess I'm not clear on is what I heard Mr. Robnett said is he was willing to do whatever he could do on his property to assist. I wasn't sure that he was offering to pay for that on the -- in the street. But -- but, again, that's up to them. But as the Mayor stated, what we have done is simply direct that they follow the ACHD's procedure, work with the neighbors to provide that and , then, work through that and that can be certainly language in the development agreement . Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Maybe then one more question for Mr. Nary, recognizing that the public hearing is closed, but at least I saw the applicant nodding in agreement in willingness to be able to do that. I don't want to reopen the public hearing, but I assume that we are okay to at least -- if that's the direction Council wants to head, then, that would be in the -- in the final condition and if for whatever reason the applicant was opposed, then, he would have the opportunity upon final approval to come back before us? Nary: Yes. Cavener: Makes sense. Thank you. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I mean even in the late '80s, '90s when these homes were built it was an inevitability that the road was going to connect to Ustick. I don't believe that's ever been in question and the fact that it's going to happen now, I would have a really hard time -- I mean by all means head nodding and willingness to do it , but -- and encouragement from us, but I would hate to put anything -- any kind of requirement, even if it were to be approved, that it be provided on site or off site given that that road was going to connect, especially off site. I mean again, willing to do it, awesome, assuming ACHD goes for it and the neighbors go for it, but it was going to connect whether it was 2018 or 2008 or 1998. I will just say if it gets approved you got to do it I think is beyond what we are -- I guess goes -- goes beyond the -- the power that we are really endowed with up here at the -- I think. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Meridian City Council Meeting Agenda December 18, 2018 – Page 43 of 702 Meridian City Council December 4, 2018 Page 37 of 73 Cavener: Mr. Palmer, I appreciate your perspective. I think that at the same time we are trusted from the public to make sure that we don't create undue burden s to our current citizens as a result of growth and I think that minimizing cut-through traffic -- Council Woman Milam hit the nail on the head. You can never eliminate cut-through traffic. Go to any neighborhood anywhere in Meridian -- if it touches a major thoroughfare there is cut-through traffic of some kind or another. When you look at those long straight roads those invite cut-through traffic and I think we owe it to our current citizens to protect them and their kids and speed pillows are the -- I think an appropriate mechanism, along with potentially signage, to be able to do that. Signs are great, but speed bumps or speed pillows are I think are more appropriate and so, Madam Mayor, I am -- I was not very supportive of this application when it came before us, I think in part because I had some real concerns , like many of us did, about the impact -- again, that negative impact on our schools and hearing compelling testimony that, you know, young people are being bused to schools far far away to be able to get their education. Well, that was my case when I was a kid going to Joplin Elementary, seven miles away from my home. We have grown as a community and -- and close schools are a part of that. I think the applicant has done a good job of going back to the drawing board and improving this project tremendously and to me it's just a finite detail of addressing some of the traffic concerns in and around that neighborhood. So, to me I think the speed pillows -- or at least got willing neighbors who are happy to help partner with development -- and this is what's great about Meridian, neighbors being neighbors, working together. If the neighborhood supports it it sounds like we have got a developer who is willing to facilitate the cost and implementation . If the neighbors aren't or the highway district is opposed, it's no longer an issue. The developer did everything he could. But to me some type of speed control is -- is -- is necessary and warranted in this particular project, in my opinion. De Weerd: Okay. Any other comments or do I have a motion? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: So, in the motion do we need to say anything about a development agreement? Bernt: It's a condition. Palmer: So, that's covered. Okay. I might have missed that one. I move we approve H-2017-0142 with present conditions presented by staff. Borton: Second. De Weerd: Okay. I have a motion and a second and discussion? Meridian City Council Meeting Agenda December 18, 2018 – Page 44 of 702 Meridian City Council December 4, 2018 Page 38 of 73 Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Just because it was our previous topic of conversation, does the maker of the motion and the second intend to incorporate -- I guess my soapbox statement about speed control and parking pillows? Palmer: Madam Mayor? De Weerd: It's kind of like a Bingo card. Cavener: Mr. Palmer. Palmer: I'm going to try to get it approved without it first, given that we do have someone willing to do it, hopefully, you know, if it can be allowed. It does happen. I just really don't want to set a precedent that if you're the last one to make the connection you have -- it's your responsibility -- you're -- you're responsible to ensure that anyone else using any roads attached to it does it at a proper speed. I think a willingness is great, but it shouldn't be someone's responsibility to make sure that half a mile down the road and around the corner someone is deterred from cutting through, because they put a speed bump part way down the road. De Weerd: I guess I would just add you -- you noted this is where the long length of the road is is an older subdivision. We have -- we have learned things along the way. I think our code has changed that you're not going to see that long road in newer subdivisions and the reason is is because they do become a speedway and so I agree with your -- your statement that that last person who makes the connection, but the -- the newer subdivisions do have an opportunity to mitigate for some of these older one s that did create a racing track and -- and so that -- I can understand the concern. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I totally get that. I don't know the street lighting situation along Indian Rocks. I imagined in the newest subdivision we are going to require more street lighting than may have been required at the time that that was built . Now that there is going to be a connection there may be more people that want to get over to Garbanzo's Pizza and instead of going north walking all the way up Meridian Road, going down Ustick they might realize they can get there quicker -- is it the responsibility of the new developer that makes the connection to also ensure that there is adequate lighting for pedestrian traffic at night. Shall we require them to put in additional streetlights to make sure that that's taken care of as well? It's an older subdivision. It was approved then. We have learned things for sure, but it's -- it's not the responsibility of the new guy to make up for what Council has learned since. Meridian City Council Meeting Agenda December 18, 2018 – Page 45 of 702 Meridian City Council December 4, 2018 Page 39 of 73 De Weerd: Okay. Any other discussion on this motion? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just briefly. I had expressed some comments before and -- about how I support so many of the changes. I think the applicant did a good job in trying to address the initial concerns at least that I had with regards to the density and the scaling of this I think it meets in the middle with Councilman Cavener's comments with regards to the property. You know, the reality remains that this is a mixed use community with neighborhood center contemplated in this area both north and south of Ustick and this really fits what was intended and what we all knew to a cert ain degree was going to be here or at least within the four corners of Venable and Ustick. So, I think the new design fits that much better. I think it addresses the concerns. I think it meets in the middle. Councilman Cavener's comments with regards to the pillow idea I don't think sets precedent in this context. I think it sounded like -- and I would be supportive of it, because it's really trying to set a condition that facilitates the collective agreement of the parties. The applicant is aware of the concern. The public's raised a concern. We have got a means to utilize this process to address it. I think everyone's trying to solve that the same way. So, in this context it makes sense to include it as a condition. I will probably vote against the motion, just to make sure that condition gets included. It's an opportunity that we all have to make this project a little more successful. So , I'm supportive of the project, but would like to have what Council has discussed as an opportunity be addressed as part of it. De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor, I think Councilman Borton iterated that very well. I am not in -- generally in favor of designating what we do with the roads, but I think in this case, because it is an older neighborhood, I have lived in an older neighborhood where we don't have the opportunity for -- haven't had for speed pillows and I think that it would greatly benefit the neighborhood in this case to do what we can to mitigate the potential issues with safety as -- as we move forward. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I can do simple math. So, now that I have lost the vote on that, I would like to amend my motion to include that provision and move on. De Weerd: Okay. Does second agree? Borton: Second agrees. Meridian City Council Meeting Agenda December 18, 2018 – Page 46 of 702 Meridian City Council December 4, 2018 Page 40 of 73 De Weerd: Okay. Borton: And, Madam Mayor, the three conditions of approval that are being removed from the December 4th staff report are also part of the motion. Otherwise, the staff report conditions, which include a development agreement requirement, are all part of it. Palmer: Certainly. De Weerd: Okay. Any further discussion, clarification? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palm er, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Mr. Palmer's motion passes unanimously. MOTION CARRIED: ALL AYES. D. Public Hearing for Elevate Franklin Storage (H-2018-0109) by Ten Mile Development, LLC, Located at the NW corner of W. Franklin Rd. and N. Umbria Hill's Ave. at 3755 W. Perugia St. 1. Request: Rezone of 3.53 acres of land from the L -O to the R -15 zoning district; and 2. Request: Development Agreement Modification to remove the subject property from the existing agreement (Instrument No. 106002636, Silver Oaks Subdivision) De Weerd: Okay. Item 9-D is a public hearing for H-2018-0109. I will open this public hearing with staff comments. Allen: The next application before you is a request for a rezone and a development agreement modification. This site consists of 3.53 acres of land, zoned L-O, located at 3755 West Perugia Street. This property was annexed back in 2005 with the requirement of a development agreement, which was later amended. The Comprehensive Plan future land use map designation for this site is medium high density residential, which calls for a mix of relatively dense residential housing types at eight to 15 units per acre. The applicant is requesting a modification to the existing development agreement to remove the subject property from the agreement and a rezone of 3.53 acres of land from the L-O, limited office, to the R-15 zoning district for the development of an accessory self service storage facility for use by the existing multi-family residential development to the north. Silver Oaks. A standalone storage facility for use by the general public is a prohibited use in the R-15 district. Therefore, the applicant is only requesting an accessory storage. A conceptual development plan was submitted as shown that depicts a variety of different sizes of storage units . No Meridian City Council Meeting Agenda December 18, 2018 – Page 47 of 702 Meridian City Council December 4, 2018 Page 41 of 73 outdoor storage is proposed. Access is provided via West Perugia Street. A secondary emergency access is proposed via North Umbria Hills Avenue along the east boundary. Landscape street buffers are proposed in accord with UDC standards. The Kennedy Lateral runs along the west boundary of the site. The Council previously approved a waiver to allow the lateral to remain open and not be piped. Staff is recommending a six foot tall wrought iron fence is proposed -- excuse me -- provided matching that to the north in the multi-family development to preserve public safety. Conceptual building elevations perspectives of the proposed storage structures are as shown . Building materials consist of metal paneling, hardy paneling and stone veneer. The architectural standards manual prohibits metal paneling as a finished material. However, it can be used as an accent or a secondary field material. Elevations submitted with the certificate of zoning compliance should be in compliance with the architectural standards manual. The Commission did recommend approval of this application. Becky McKay, Engineering Solutions, testified in favor, as did Hethe Quist and Jesse Bennett. No one testified in opposition. Mike Green commented and no written testimony was received. The -- the main issue that was discussed was they were in favor of the storage facility in close proximity to the apartments. Key issues of discussion by the Commission was whether or not the applicant should be required to construct or contribute to the cost of construction of the crossing over the Kennedy Lateral. Let's go back here to this map. The Kennedy Lateral, if you can look at the aerial here, just runs along this west boundary and, then, Perugia Street comes here and stubs actually as a cul-de-sac there. So, a bridge connection is needed here to the west. The other issue of discussion by the Commission was the time frame in which residents of the multi-family development can leave their items in the storage facility after they move out. The Commission made the following changes to the staff recommendation. They made a motion to strike condition number 2-E, which was requiring a road trust to be submitted to ACHD for half the cost of construction of a bridge over the Kennedy Lateral. Condition number 2-B included allowance for existing renters to lease space for up to one year after they move out of the multi-family development. Include a requirement for the developer to work with the adjacent property owner to the west to come up with a cost share agreement for construction of a bridge or a culvert over the Kennedy Lateral prior to the City Council hearing. Modification of condition B.2 to allow the sewer and water easements to be submitted and reviewed along with the development plan approval, rather than with the plat, since there is not a plat. And, finally, modification to condition B-3 to exclude the Kennedy Lateral from their requirement for irrigation facilities to be piped, since a waiver was previously approved. Outstanding issue for Council was the cost share agreement with the adjacent property owner to the west for construction of the crossing over the Kennedy Lateral. The Commission directed the applicant to come up with an agreement with the adjacent property owner prior to the Council hearing. The applicant has communicated to me that they did discuss the possibility of a cost share agreement with the adjacent property owner to the west and that owner is fine with not requiring the applicant to participate in a cost share agreement for the crossing. That owner plans to construct the crossing in its entirety at their own cost with development of their site. Written testimony since the Commission hearing was received from James Doolin, Land Development Partners. He is representing the property owner to the west and he did Meridian City Council Meeting Agenda December 18, 2018 – Page 48 of 702 Meridian City Council December 4, 2018 Page 42 of 73 decline a cost share agreement for construction of the crossing over the Kennedy Lateral. Staff will stand for any questions. De Weerd: Council, any questions for staff at this time? Okay. McKay: Thank you, Madam Mayor, Members of the Council. Becky McKay, Engineering Solution -- Engineering Solutions. Sorry. Getting late. 1029 North Rosario. Meridian business address. Sonya, do you have mine queued up? Allen: I'm sorry, Becky, I didn't know you had one. McKay: Oh. Allen: Give me a minute here. You always have one. I should have -- McKay: I got here early. Allen: All right. Is it that one? McKay: Yeah. Allen: Oh, you're driving. Okay. I can't drive while you're driving. McKay: Okay. There we go. Oops. Allen: Do you want me to put it on the PowerPoint view? McKay: Thank you, Members of the Council. I'm representing Ten Mile Development, LLC. We have been working with Grey Wolfe on this particular project for many years now. It was -- it was initially a project that got caught up in the great recession. It was partially constructed. The site was a mess. It was intended to be four-plexes and we spent quite a few years trying to revamp the site, get new entitlements and we finally got a project that was economically viable and we appreciate the Council's cooperation and the staff's willingness to work with us over the past few years to make it happen and I would like to say that we -- we just finished and got all the occupancies on our third and final phase, so -- so, we have one thing that -- that was remaining out at the site and that was this initial office lot. Where did my cursor go? There we go. So, when this was platted as Umbria Subdivision and the multi-family R-15 area to the north and, then, this triangular area was platted as L-O and it was one single office lot, all utilities were provided to this lot. A lot was platted and has been vacant for 13 years. Mr. Wolfe had multiple architects, multiple commercial real estate people evaluate the lot, look at the lot. We kicked around different ideas, like daycare, office and -- and after many years of attempting to find a use for it, they decided, you know, we have come to the realization that we need storage for our 369 unit s and we are seeing a significant number of residents -- approximately 65 percent of their residents are moving here from out of state. They have personal possessions that, obviously, can't be stored within an Meridian City Council Meeting Agenda December 18, 2018 – Page 49 of 702 Meridian City Council December 4, 2018 Page 43 of 73 apartment and they have 98 garages on site as part of the multi-family development and they kind of did an inventory here just recently and determine d that 65 percent of those garages are being used to store personal items and not vehicles. Obviously, it creates parking issues and a shortage of parking. So, in meeting with the staff -- I had never done it before as an accessory use, so we are kind of paving new ground here as you would say. But we are asking to change the zoning to -- from L-O to R-15 and that this would be an accessory use to our principal permitted use, which is the Silver Oaks or Franklin at Ten Mile multi-family development. As you can see there is this triangular property to the west. This is designated high density residential. There is an application moving through the process toward you guys on -- it's a multi-family type project that's been downsized from what was initially denied -- I think last year. To the southeast we have high density multi-family designation here. Within the Barraya there is an R-40 zone. The residents are indicating to the managers that all of the mini storage. There is an existing mini storage facility right here along Ten Mile that everything's full in Meridian and that you have to get on a waiting list and so they went to Babcock Design and worked with them over the past probably about eight months to come up with what was considered a -- a good design. These are five-by-five units and 10-by-20 units in size. One of the things that the staff talked about was, obviously, retaining that character that is talked about within the Ten Mile area specific plan along the Franklin Road corridor. They asked us, you know, if -- if you want to do storage we would like you to have it, one, take access internally. Secondly, have a nice aesthetic appeal along Franklin Road with significant landscaping, articulation of the buildings. This kind of shows you the landscape plan here. So , we have a significant landscape setback. As Sonya indicated, the Kennedy Lateral traverses our western boundary here. We do have a waiver for that to be open. This is Umbria , which is a collector, feeds the Ten Mile Christian Church and the Ten -- or -- and the -- the apartment complex. Our access will be here internally off of Umbria. We will have an emergency vehicle access out to -- I mean, I'm sorry, Perugia. We will have an emergency vehicle access on Umbria only and no direct lot access to Franklin . This kind of shows you -- you can see the -- the apartments. This is just the edge of the site in question. Here you can see that the site has, basically, been vacant for the past 13 years and kind of -- they used it for staging and stuff for the apartment complex. One of the things that the architects did was give you this -- this nice perspective. It shows you the elevation and they are kind of creating like these little -- these little monument towers here at the corners. Everything is enclosed. We don't have any exterior outdoor parking, but you can see how they -- they have created this articulation with the -- the building roof lines and the exterior walls and mix of materials, textures, and colors. This right here is the Franklin frontage, so you can see -- we have a nice curb appeal to Franklin Road, which is a major five lane arterial roadway and, then, we also retain that -- that nice landscape and aesthetic look along -- along the entrance road of -- I always forget its name. Umbria. And, then, you can see how this is the entrance to the developer -- or the multi or the mini storage right here, which is off of Perugia. Staff asked me when -- prior to submitting this they said, you know, we want you to take a look at the Ten Mile area specific plan and we want you to, obviously, provide the Council justification for what -- how this fits in -- into that area, because there really isn't a lot of discussion about mini storage in the Ten Mile specific area plan and the plan talks about proposed, you know, Meridian City Council Meeting Agenda December 18, 2018 – Page 50 of 702 Meridian City Council December 4, 2018 Page 44 of 73 storage adjacent and accessory uses that will co mpliment primary uses within that plan and it said that it encourages mixes of uses, which are complimentary to the existing uses in highlighting the diversity of building forms, neighborhood serving retail and service uses and in reviewing that Ten Mile specific plan I think this accessory use meets that test of integration and also providing multiple income producing uses as outlined in the plan. One of the things that we also looked at were the conditions and I think one of them the staff has indicated has kind of resolved itself and that was the condition to share in the cost of -- let me get back here. Sharing the cost of the -- there it goes. This is a stub street right here and initially there was a trust fund by the original developer. Money was set aside at Ada County Highway District to pay for their proportionate share of putting a culvert in here, so this public street could extend and connect to the property to the west. ACHD under their policy manual says that if those monies have not been utilized within ten years they have to give them back. So, they gave the money back to the original developer that couldn't economically make this project happen and Mr. Wolfe had to come in and step in and take it -- take the project back at a significant cost to him. So, when the highway district reviewed this application initially they said, well, the money is not there, so we will need you to put 14,000 dollars back into the trust fund. But, then, they said, no, we don't think we are going to require that, because we gave the money back and it's kind of taking a second shot at you and so they said we are going to exclude that condition from our staff report and I did send the staff their comments. So, the Commission said, well, you know, you guys share that Kennedy Lateral, it goes to, you know, the center line there, so could you go to that developer, talk to them, see if you can come up with an agreement. So , we contacted Mr. Doolin and Mr. Doolin said I really don't have any interest in cost sharing. You know, as far as we are concerned we have budgeted for that interconnectivity of that public street and so, therefore, we don't have any requests or requirements of you and so, basically, we have met our requirement as far as making that effort to work with that adjoining developer. The condition that -- that we feel is problematic we have -- we have met and consulted with our legal advice and -- is Item A-2-B and the written -- A-2- B says the storage facility is allowed to operate in conjunction with and as an accessory use to the multi-family development to the north, i.e., Silver Oaks and shall only provide storage service for residents for the multi-family development providing -- providing service -- storage service for nonresidents, i.e., the general public, is prohibited. And, then, the Commission added: Existing renters can lease space for up to one year after they move out of the multi-family development. Well, we are going to have other multi- family developments kitty corner to us, so we started thinking about what are the implications of this condition. What are the implications of this condition when we go to get financing? This is a three million dollar project. It's a significant investment and how do we tell the people across the street that say, oh, great, can we put our stuff in your storage facility and if we are only 75 percent filled up, although we hope we fill up with the 369 dwelling units that we have in Silver Oaks. What if we are at 75? And so I know the intent of the accessory use and I looked at the -- the definition of accessory use and it really didn't provide me a lot of guidance. It said this use is incidental and subordinate to the principal use and is conducted upon the same property. So , this is conducted within the Umbria development, which was Silver Oaks. It is incidental. It is subordinate to my principal permitted us. But it doesn't say anything about that I have Meridian City Council Meeting Agenda December 18, 2018 – Page 51 of 702 Meridian City Council December 4, 2018 Page 45 of 73 to turn someone away if they want -- if they are next door and they want to put something in the storage unit and Mr. Wolfe wants to kind of talk to the Council about that, because, you know, it's, obviously, his dollars that are being invested. He's the one that's been meeting with his bankers and his attorneys and how do we -- how do we reconcile that without creating a financing issue or a legal issue. So, Grey. Wolfe: Thank you, Becky. Madam Mayor -- even though she is not here. Members of the Council. Thanks for hearing us out. First of all, going -- Borton: Sorry to interrupt. Go ahead and state your name and address for the record. Wolfe: I'm sorry. Grey Wolfe. Ten Mile Development. Business addresses is 1409 North Main Street, Meridian. Borton: Thank you. Wolfe: 83642. On October 19th we finished phase three and 12 and a half years later -- I mean we appreciate all the stuff you guys have done to help us get this far . To start with, Becky did a great job capsulizing what she said, but just -- there are a few statistics that I think you guys will be interested in hearing that I didn't know until I got in the multi-family business. Out of 368 units out there, about -- I would say almost 70 percent -- 60 percent of those units are three bedroom -- two bedroom or three bedrooms. The amazing statistic to me was that of the people living there we offer covered parking and the fire chief , when we had our first meeting, I had mentioned the problem we were having with parking. Every single person gets one covered parking stall and, then, the residents we have 368 units. Every resident will have about 1.89 cars based on the mix. If they have guests there they will have about 42 extra cars there. So, overall, there will be 736 cars in that development, which is two cars per unit in that -- in that vicinity. So, I guess the first thing I'm saying is the need is there. These people got to have some place to park their car. So, what they are doing is they are parking on the streets, they are parking in handicap spots, so it's created some problems as we built this for the city and so we have had to have parking enforcement, booting the cars, et cetera. So, the need is there to have some places for people to park. What's happened and what Becky said it's 60 -- almost 68 percent of these units that we rented as garages there 95 of them -- almost 65 percent of those are now rented as garages and they are not being used as garages, they are being used for storage. So, there is definitely a need there. As you look at this, I believe that we will be able to, with the units that are in the storage units -- the number of units, there is about 400, that most of those will be filled by residents. But what Becky is saying is there is a couple different things that are going to be awfully hard for us to enforce. As these people move in -- and this is a statistic that we got from our property manager. So far at Silver Oaks -- Franklin's -- the Franklin so far -- the complex has experienced 75 to 80 percent annualized turn over, which amazes me. So, 75 to 80 percent of these 368 units are turning over every single year. So, you can imagine the number of people moving in out -- in and out, but one of the first things they ask us when they move there -- and the site if you're looking at the site, the site to the north where the storage units Meridian City Council Meeting Agenda December 18, 2018 – Page 52 of 702 Meridian City Council December 4, 2018 Page 46 of 73 are right now, I developed that and sold it to Store-It. It's been full for some time. So, the first question a resident will ask us, excuse me, is where is the nearest -- De Weerd: Mr. Wolfe, I'm sorry to interrupt you, but your time has expired. If Council wants to extend that that -- that's great, but I'm sorry I walked in on the tail end of your -- Wolfe: Okay. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I think Mrs. McKay was introducing the application. To me this feels a little bit like public testimony. He ended up using some of Mrs. McKay's time. I'm comfortable with giving Mr. Wolfe three additional minutes to be able to summarize his testimony. Perhaps could also encapsulate his comments at the end as well. De Weerd: Mr. Clerk. Thank you. Wolfe: I will wrap it up. De Weerd: Thank you. Wolfe: So, where I was going with this is these people if they move out -- and they are moving as frequently as they are -- the issue that we have as operators of storage units is policing that and trying to rent a unit to someone who is moving into the apartments and saying, okay, you're going to rent this. You may not know when your house is going to be completed, but you have got 12 months before you got to get your stuff out. Pretty unrealistic, especially if you're working with contractors in this building environment. The requirement is saying you only have a year to leave your stuff here prohibits us from being able to do this, number one. Number two, turning down people if we have residents that need space from another unit or someone wants to use it when there is no space in Meridian, is somewhat problematic as a business person, how do you tell somebody we can't rent to you because you don't live in this apartment complex. So, there is -- understanding that this -- this -- this amenity use -- we are one of the first people to go up with this -- we want to work with it and we want this thing to be an amenity of the apartment complex, but as a business person it's awfully hard to do that and regulate it and force people , if they have no place to put their stuff and their house isn't done you have to get out. So, I don't -- I don't know how we would work with something like that. We have gone to the extra cost to make sure it looks nice. We have been a good neighbor with the church next door. We have helped with a walking path. The development is fantastic. We are very proud of it and I think this is a nice amenity. The building materials we are using match the apartments, so it looks and it's -- it's a good aesthetic addition to the apartments , but we are struggling with the requirement that we cannot, if we don't fill it with the people at the apartment complex, how we can work within that rule to force them out or not rent to someone who may Meridian City Council Meeting Agenda December 18, 2018 – Page 53 of 702 Meridian City Council December 4, 2018 Page 47 of 73 want to rent a unit and that's our biggest issue. So , we appreciate your consideration of it. We think it's a great project. It will complete the development that's been a challenge for all of us, but we think it's going to be a very very nice addition to the apartment complex and to the community. So, thank you. Milam: Madam Mayor? De Weerd: Okay. Mr. Wolfe. Yes, Mrs. Milam. Milam: Sorry. I wanted to catch you before you sat down. Wolfe: Okay. Milam: First of all, I think this is a fantastic idea. So, in general I think it's -- it's a great addition to the apartment complex and I -- as a business person I completely understand what you're saying about not being able to rent to other outside sources that are not at the apartment complex. But, on the other hand, if all other storage units in the area are full, so you could easily be full with nobody from the apartment complex living there and not fixing your parking problem and not really doing anything that this is designed to do. So, I don't know if you have thought about like a percentage or -- I mean what -- what are you thinking, because we have to come up with something that works for you and the development itself. Wolfe: That's a good -- very good question. I think when you look at it what we are planning on doing with the apartment complex -- it's a -- it's a huge advantage to have the amenity and offering the residents when they move in a storage unit in their monthly rental, to -- to encourage them to rent there. I don't know if we can -- we can tie it to a percentage, but I will tell you that our -- our marketing plan at the apartments is to use this strongly as an incentive to get people to live there. With all the multi-families coming on the market this is a distinct advantage for us. So, I think if you want to say a percentage, I think a minimum of 50 percent of the people that live here will be renting. There is no way for me to know for sure because of the constant move in and move out and, then, once they move in any of us that have storage units. Once you pretty much have one you have it, because you have no place else to put your stuff; right? I mean I have got one myself. So, I don't know how much longer those people would leave their stuff, but I think there is a very safe percentage of 50 percent that when they move in they are going to -- they are going to want that. That's one of the first questions they ask. So, it's hard for me to get tied to a percentage, but I believe it's going to be 50 percent or around that number that we can pretty much say they are going to -- they are going to be there and they are going to want that space. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Meridian City Council Meeting Agenda December 18, 2018 – Page 54 of 702 Meridian City Council December 4, 2018 Page 48 of 73 Bernt: My -- my -- my concern also is aligned with Mrs. Milam's as well, because I feel like if you are going to offer these units to other folks who have -- who are renting nearby, I think you might be in a position where they are going to be full and, then, when you offer these units to your own customer you might be put in a situation where you have no room to offer anything to them. So, I would be in favor of -- and also being a business owner I understand your concern and make -- it totally makes sense, but I think the only way that this makes sense, if this is your business model, that there has to be a percentage. Wolfe: Okay. Two things I want you to consider. This will be owned by a separate entity and a separate ownership group, even though it's -- I'm part of -- I will be part of both of those groups. Part of the issue with that is it definitely effects on the negative side the marketability of this piece of property if the apartment should ever sell to someone else and this apartment complex is there, so what you're pretty much saying is if you're going to do this, the only way this will work is if the same -- same group owns -- owns both of them. That -- that's not possible and it's going to affect the market value of what that storage unit complex would be worth if you ever want to sell it . So, I -- I buy your argument. If I can guarantee a hundred percent of them that's what I want, but if anything ever changes -- multi-family changes, rental rates go down, the apartments aren't viable and we decide to sell the apartments , then, this -- then the part of -- the storage complex become sale proof, number one. Number two, if you look at the -- the size of the site, one of the problems with the site is there is no access off of Franklin, which is okay, but the design of the site, laying -- laying office buildings, a daycare, a dentist office, the things we have tried to put on that, it's so difficult to put something on that piece of property and not have at least half of it wasted just due to the layout and Becky Babcock, I have worked with other people trying to do it, it's a very difficult piece of property to put something on. So, this is -- this was the best use we could come up with based on what the -- what the property looked like. So, I want to -- I want to -- again, we want to work with you, but there is no way -- there is no way if we are tied to not being able to do anything outside, in my opinion it negatively impacts the value of that property if we are tied to a percentage or I cannot sell it to somebody else at some point or if the apartments close, you can't buy the apartment complex unless you buy the storage units, that's problematic. Bernt: Madam Mayor, follow up, please. Madam Mayor. Mr. Wolfe, I -- I completely get what you're saying, but just sell it for what it is, in my opinion, you know. I mean if -- if you're wanting these to be storage units, then, just sell them -- sell the idea to us as storage units, as opposed to these are -- this is going to be an amenity to the current apartment complex that you are a part owner in. I mean tell me -- I mean if it walks like a duck and quacks like a duck, it's a duck. Wolfe: I agree. Bernt: So, in this case if it's just going to be a storage facility, just sell it as that, instead of trying to sugar coat it and make it sound a little bit better than it is. Meridian City Council Meeting Agenda December 18, 2018 – Page 55 of 702 Meridian City Council December 4, 2018 Page 49 of 73 Wolfe: Councilman Bernt, I agree a hundred percent. I would like to do that, but we are dealing with the Ten Mile comprehensive plan and the staff report and trying to comply with the amenity. If we didn't have to I would be here in front of you saying I want to build a storage unit complex. I don't want to use the nice materials we are going to use on it, I don't want it to look like the apartments, I want to build it just like the one I built that it's behind it that looks like a typical storage unit complex. That's what I would be here doing. So, trying to work with all of it -- Bernt: Right. Wolfe: -- all we are asking for is to have you just work with us on some kind of an arrangement where we are not tied exclusively to renting to just the apartment people and -- and I don't know how we come up with a percentage. I mean I don't -- I really don't know. Bernt: I get that. Wolfe: Okay. De Weerd: I don't know how we would enforce it. Bernt: Right. Wolfe: Well, we -- De Weerd: That would be fun. Wolfe: It would be hard for both of us I think. You know, this is the thing, you're going to move into the apartments, I'm building a house and 80 percent of these people are moving in here from out of state, but those are our residents. Bernt: Right. Wolfe: You're going to come in here, you're building a home, I mean we built the apartments and it took us -- it went over by a year. A contractor says we are going to have your house done by August 1st, they move in August the year before, their house isn't done till October and, then, they leave and they -- and they can't -- they can't move out on time. It's -- it's -- it's a problem and I don't know how you evict somebody that's current on their rent and say the city says you got to get out. Bernt: Right. Wolfe: You know. So, we are working with this thing. I think -- I believe -- I believe we will be able to fill it for the most part with our residents -- Bernt: Right. Meridian City Council Meeting Agenda December 18, 2018 – Page 56 of 702 Meridian City Council December 4, 2018 Page 50 of 73 Wolfe: But you can't turn people away and I don't know how you kick them out and that's what we are trying to work with this amenity thing, which -- which you just mentioned, it's not that -- I would like to just come here and say I want to build a storage unit complex, but I want it to work with the apartments. You know, even if it wasn't an amenity requirement, we want it to be that way. So, it's going to be a nice thing. We just got to somehow figure out how we can work through this it has to be rented only to those residents. Palmer: Madam Mayor? Milam: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Given that this isn't going in the middle of a single family residential subdivision that it's right off of a major arterial at the -- near the intersection of another major one and we are really close to a major freeway exit, this makes perfect sense to go right where it is the way that you're asking. So, if we believe in the free market and we believe what's on the homepage of our website where it says built for business and designed for living, every portion of this situation fits into exactly what everybody is trying to accomplish. So, really, the only two questions we should be asking ourselves is, Mr. Nary, as an accessory use can we justify this and , if not, can we change the code safely and promptly to not affect others, but accomplish the purpose here? Nary: So, Madam Mayor, Members of the Council, Council Member Palmer, a couple things -- and what I guess I want to clarify is something that Mr. Wolfe said. I -- what I read is the condition was placed by Planning and Zoning is that the people could only use the storage one year after they moved out, not one year after they moved in. So, they could be moved into another house and still have storage -- using that storage unit. So, I wasn't clear what your statement was, but that's not what P&Z recommended. Secondarily, what's the problem here is your Ten Mile area specific plan is what's driving the zoning that you wanted in this area when we created that . All residential districts -- the storage units are accessory units in a residential zone. So, that's why the staff requirement was that it has to be accessory to the use that's there , which is the apartment complex. If self storage immediately to the north applied to put this here, the staff would have denied it, because it's not allowed to have a zone here that's other than residential in this area. That's the problem. Your Ten Mile plan already states what's there. So, the property owner Mr. Wolfe or anybody else knew that's what the conditions were when you developed this property is that's what's allowed there. So, you can't change the code. The plan already is there that says this is what's -- the type of zone that you're granting and that's what's allowed in the zone. It's only accessory uses and that's what the accessory is to the adjacent property. That's the whole -- that's the whole mix of the plan. So, I don't know how you can change any of that . Your code only allows it as an accessory use in every residential zone, not just R-15. So, I think Meridian City Council Meeting Agenda December 18, 2018 – Page 57 of 702 Meridian City Council December 4, 2018 Page 51 of 73 the staff's recommendation is correct. There isn't a way around it. That's what your plan contemplated was these types of uses in the Ten Mile area. Wolfe: Two quick things just to mention it. There is a stoplight planned for Umbria, which is right on the corner, because the traffic is there, so it's the borderline between the church and the apartments and where the storage units are there is a traffic light planned there. It's already approved going in. There on the 20th -- Mr. Doolin is going to be in front of you on the 20th for the development to the west and that's the development right next to the apartments. And the third thing is this is a 3.53 acre parcel. If I were going to build storage units, the average one is about eight acres. So, from the standpoint of building a storage unit complex on a 3.53 acre parcel , not the best thing. So, it's -- it's a great use for right in front of the apartments, but it's not the greatest storage unit facility from the standpoint of a business investment . You would want something bigger. You know, eight -- eight, nine, ten acres. This -- that's built small to try to have it fit there and, you know, again, we are grappling with this, because of this accessory use. I think we can market it that way, but there is no way for me to guarantee what the percentages are going to be inside that use or what I'm really going to do with the property, because it's really going to have to be one big business, you know, because of the parking and the layout of the thing or maybe two small ones and the problem is marketing that to -- for a business use. It's been a real issue for us to try to get somebody interested in that. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Question actually for Sonya. The -- and I'm asking you to kind of put on your way back machine hat. When we had the storage facility before us at Spurwing that came through as an accessory use as well and I just -- I don't -- I don't recall that we limited the amount that could be sold to people who lived near Spurwing. I mean I'm just -- I'm trying to -- I'm trying to figure out where we did this before -- or Caleb. And maybe I'm wrong in my -- in my recollection on that. Hood: Madam Mayor, Councilman Cavener, I could be wrong, too. It hasn't been that long ago, but I don't recall specifically. What I think is different there is I don't think that was ancillary or accessory use to Spurwing, that was a standalone in a commercial district. They requested C-N zoning, if memory serves, for that and it wasn't restricted to use here and that's kind of the rub here is the application says it's accessory to a large multi-family project. Now, we are hearing it's -- well, maybe, but we reserve the right to sell it to others, which I get, but the zoning is R-15 and as Counsel Nary said, it's only ancillary in the R zone. If you're going to zone it to residential district it needs to be tied back to that -- those properties where people are living directly. So, back to Spurwing, though. I believe that's a different scenario and we do allow -- now the storage units have to be ancillary, like you guys said -- called it. If it's going to be open to the public, then, zone it appropriately. Don't zone it residential, because that's misleading to have it -- and that's just -- that's what we -- what Sonya evaluated was the Meridian City Council Meeting Agenda December 18, 2018 – Page 58 of 702 Meridian City Council December 4, 2018 Page 52 of 73 application that was submitted and that's what was stated in the narrative was this is ancillary to the apartment complex. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, to clarify, this would we have no issues if we just zoned it commercial? Hood: Madam Mayor, Councilman Milam, so there are -- the Ten Mile specific area plan does convolute it a little bit there and I see where they are going, but that's not what they applied for. We -- we could do a map amendment and change that, but let's call it what it is; right? Let's not zone it something and tweak it and, then, all of a sudden you're left with a commercial complex in a residential zone. So, it's not that simple, I wish it was, but there are some standards in the Ten Mile specific area plan that have been talked about that it makes a little bit tougher for them to do this, but that's why staff supported it, because it was, again, directly tied to -- but -- but that said, I think I -- I see the need for this, too. I mean I -- I see it. I think we can -- to some -- with their help justify a commercial zone if that's really what it should be. The underlying zoning, was my point, should match the land use that's happening here. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I had a question for Mr. Wolfe earlier. So, you keep using an example of somebody's house, they move in in August and their house isn't done the following August, they need to leave their stuff there, but maybe for more than a year, where are these people going? If they are moving out, but their house isn't done, where are they going? Wolfe: Well, no, they won't -- excuse me. That's what Mr. Nary was saying. They move in -- they move in -- when they initially move in. They need a storage unit. When they move out what -- if -- what -- he's correct, when they move out they have up to a year to leave their stuff there. If they don't have their stuff out in a year we would have to kick them out. So, when they move out. They may or may not move their stuff , they may want to elect to keep it there. They may want to keep an extra car there. There is -- there is no way for us to really say in the beginning of the lease you have to be out of here in a year if you're not -- a year after you move out of the apartments. That's the first thing. Secondly, I think it's really problematic when they move in to put that requirement on them when they move in , to say that even if you don't have a place to take your stuff, you have still got to be out a year after you leave the apartments. That's -- that's the problematic part of this whole thing I think for us is policing that, number one. Number two, how do you tell somebody who comes and wants to rent one you can't rent one, because you -- you don't live here. Meridian City Council Meeting Agenda December 18, 2018 – Page 59 of 702 Meridian City Council December 4, 2018 Page 53 of 73 Milam: Move in. Wolfe: If the apartments are full -- and the good news is right now they are all full. I mean the apartments are going to be full by the end of the year and we will be full. If they are full, then, that's problematic. So, you discriminate or you have to turn somebody away. So, it's -- it's -- it's a hard thing to work with. We want to figure out a way to work with the staff and work within the plan, it's just -- we don't know how to do it and so I -- to Mr. -- to Councilman Bernt's -- if I could say for sure limit it to 50 percent, that's okay, but, then, what if it's not full and the lending -- we have got a lender that's going to loan money on the thing and we have this condition put on us, that becomes problematic when you go to the bank and they say, hey, if you might not be full we are not going to loan you the money. Bernt: Right. Wolfe: So, that's a problem with the whole thing. So, it's -- it's -- you got all these different conundrums you're trying to get through. That's the issue. Bernt: Madam Mayor? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Bernt: What? Little Roberts: Sorry. Bernt: I'm just kidding. I just -- that was so -- that was a joke. Little Roberts: Madam Mayor. Grey, thank you for being here. Wolfe: You bet. Little Roberts: A couple of questions. How many storage units are there in the facility? Wolfe: Help me here. Four hundred and twelve. Little Roberts: Okay. And do you currently have any requirements or anything regarding people using their garages for storage, so that you can encourage them to get out of their garages, into storage and park? Wolfe: We don't and the reason we don't is there is no available storage in Meridian for these people right now. Everybody is on a waiting list and that's -- that's the problem, we don't have a requirement, we need to make it a requirement. Once we have a solution for them we would make it a requirement, they have to be used for Meridian City Council Meeting Agenda December 18, 2018 – Page 60 of 702 Meridian City Council December 4, 2018 Page 54 of 73 automobiles. But we don't, because we had one -- excuse me -- one person move in two weeks ago, they rented four garages at 125 dollars apiece. So, they have four of these garages tied up. One resident from California that rented a three bedroom has four of them full of stuff. So, we -- our plan is to require that, but you can't really require it when people say I am not moving in unless I have a place to put my stuff . Does that make sense? Little Roberts: It does. Madam Mayor? Grey, is there a way that I -- because I totally understand the business aspect of it and needing to be full and how do you monitor all of it. Can you monitor it through marketing to your residents first and, then, potentially just open it up to the public for those that aren't occupied? Wolfe: Yes, we can and our plan is working with -- working with the property management company we have that manages it, is including a storage unit in their rental lease, giving them discounts to encourage them to rent there . I don't -- I don't think we are going to have to twist their arms too much, because they don't have anyplace to go, but that would be the part that we would want to do. But understand that the Franklin is the name of the apartment complex -- on the landscape plan the Franklin is in front of that storage unit. So, when people pull in there it looks like the storage unit is part of the apartment complex. That's the way it's been designed. So, it will be primarily for the residents. We are going to make sure that those residents have a break to be able to use that facility first and, then, if the general public came after that, then, they would come. But we will -- we are going to plan on marketing it to our people first and making it part of the enticement to get them to rent there. If you look at all the apartment complexes that are going up in Meridian, we think that's a real hook and an edge for us to get them to move there, because anyplace else it's full in Meridian. So, we think that's going to be an advantage to rent more apartments, so that's our plan is to build this and use that as a marketing tool. Little Roberts: Thank you. De Weerd: Mr. Bernt. Bernt: Thank you, Madam Mayor. I was just joking, by the way, previously. I would love to give as much time to Mrs. Roberts as she needs. So, basically, Mr. Wolfe, I -- through further clarification I completely get the issue that you have and the problem that you're facing. It's -- it's almost to me, my opinion, you have issues with the -- you have two resolutions. Either you keep it as is and -- because we are under a code, we have -- I mean as a city that's what makes us organized and that's how we are able to enforce the beautification and make sure that we are organizing the city and everyone is safe and so -- so, you either -- either you build it as presented and choose whether or not you rent to outside individuals or you come back in with a -- with a -- you know, proposed project where the zoning is different so this issue is not a problem anymore. Wolfe: Okay. Meridian City Council Meeting Agenda December 18, 2018 – Page 61 of 702 Meridian City Council December 4, 2018 Page 55 of 73 Bernt: My fellow council members may disagree with that , but right now those are the two. Those are the two issues that you have. Wolfe: To be -- to be honest with you, because I do own -- I mean I will be ownership in both of them, I don't think I -- I wouldn't change the design any, I wouldn't change the way it looks any, I would leave it exactly the same way it is and I would market it the same way I would market it. I mean it makes perfect sense. So, I -- if I understand you, to repeat your statement back to you, come back in and request it to be a rezone, something different, so we don't have the requirement. Is that -- Bernt: I mean that would be an option that we could -- we -- we certainly can discuss, but it would certainly make it so that you wouldn't be violating any code, you know, if you were wanting to keep it as is, but rent it out to individuals outside your complex. Wolfe: Becky, do you have anything you want to -- do you have questions or anything like that? De Weerd: However, I think -- I think it is a little bit more complicated than that. I believe that Mr. Nary had said it would require a map amendment. It is part of the Comprehensive Plan. It's also part of the Ten Mile area specific plan that is -- has its own set of design criteria, which Mr. Wolfe addressed that he would keep it the same, but that is not allowed in that area specific plan. Yes. Mr. Nary, any -- Nary: Madam Mayor, that's -- that's what I would have said exactly the same. It -- I think it's too complicated to -- even as a remand. I was thinking was that a possibility, but we are talking about a much more complicated application , because now we are actually requesting a different zone, which might require amendment to either the comp plan or the Ten Mile specific plan and a zone that would allow this type of use, like Mr. Hood was saying, that could allow for that. I think that maybe more complex than a simple remand and I don't know if Mrs. McKay has a different perspective of that, but it might be better if they want to do what they would like to do, to withdraw this application and bring back an application with the proper zoning and the request for the appropriate amendments that are necessary to make that fit the Ten Mile plan and maybe Planning has a different perspective, Madam Mayor. De Weerd: And -- and the -- the land uses were -- that were contemplated in these areas were all part of the Ten Mile area specific plan, so that plan is mirrored with the Comprehensive Plan, but gives the Comprehensive Plan more detail. Bernt: I -- Madam Mayor, I certainly didn't want to open up a can of worms here, but I feel like I sort of have inadvertently. It's just me -- maybe I wasn't familiar with the layers of the onion as it relates to this geographic area in the comp plan. So, I could be -- Mr. Wolfe, maybe the advice I just gave you was completely off base . Wolfe: I like the idea. Meridian City Council Meeting Agenda December 18, 2018 – Page 62 of 702 Meridian City Council December 4, 2018 Page 56 of 73 Bernt: Thank you for saying that. McKay: Becky McKay. Engineering Solutions. Madam Mayor, Councilman Bernt, we did have this discussion with the staff and the staff said, you know, if you were to come to us and ask for say a rezone to like an I-L or -- or one of the other commercial zones that would allow just a straight storage facility, we would have to recommend denial, because that wouldn't be in compliance with the Ten Mile area specific plan. So, we were kind of -- you know. And the staff admitted -- I mean even Caleb said I think what you're trying to do is a good thing. I think it will benefit the multi -family. I think it's needed out there in the Ten Mile area specific area plan, but this is how, you know, you would have to go about it. So, you know, we have been grappling with this, how to make it work, and I guess, you know, when -- when -- when Grey and his partners and their attorney read the language the staff has here it -- then it became very glaring that, okay, now, you know, what if -- what if we encounter a problem and the -- you know, we are only at 75 percent capacity with ours and -- and we can't fill the 25, because we don't want to violate our condition. I mean we want to play by the rules and -- and so, you know -- Wolfe: So -- so -- Grey Wolfe. Ten Mile Development. In the -- in the -- I guess the write up there is a statement in -- it's under two -- under city -- city agency comments under Planning Division, Item 2-B. There is a statement that reads, quote: The storage facility is allowed to operate in conjunction with -- as an accessory use to the multi- family development to the north, i.e., Silver Oaks and, then, it goes on and it says: And shall only provide -- if you read that statement and the statement ended at Silver Oaks, that it was to operate in conjunction with the apartment complex Silver Oaks, period, that handles it. It's the only provide storage service for residents of that multi -family development. Providing storage for nonresidents -- it goes on and on and on. I guess my point is we can live with the language that says it's allowed to operate in conjunction with -- as an accessory use to the multi-family development to the north. The part we can't live with is the restrictive -- the restrictive statement there that that statement reads. So, what -- kind of like what we said, we are going -- we -- it's -- it makes business sense, we are going to do that. If you just struck the rest of it, then, we can -- we can live with the code. We can do what the intent is here. It's just that there is no commercial way for us to police it, prevent it, unless we ask for the rezone and, then, the staff doesn't -- doesn't want to recommend a commercial rezone for the use. So, we are kind of at a loss. I just don't really know where to go. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I would say yes, but I fear future councils who would go, oh, look what they are doing over there, that's the -- I'm a big ask for forgiveness than permission , but you're much wiser not to -- to get to the point that you're at today. So, really my question is -- you had mentioned that -- the idea and, then, staff said that they would have to recommend denial. My question to staff is assuming you recommend denial and we would be even legally allowed to do it anyway, would you rather us -- I know I'm going to Meridian City Council Meeting Agenda December 18, 2018 – Page 63 of 702 Meridian City Council December 4, 2018 Page 57 of 73 put you in a weird position here, because I'm going to ask for an opinion, because you guys do an amazing job of making sure that we are straight and understanding what code says, but -- but, I -- I'm curious for an opinion, given especially that we -- at least I don't -- I'm assuming there is nobody here that wants to throw a fit over this idea. Would you rather us go against the -- a recommendation for denial and approve it, assuming we could, or would you rather us change the map to allow the zoning and go that route? Allen: Madam Mayor, Councilman Palmer, Councilmen, anyway you go a storage facility -- a standalone storage facility is not a desire d use in the Ten Mile interchange specific area plan. Staff was very clear with the applicant and that's why the DA provision is worded it as it is upfront, that it is only allowed as an accessory use, even if you were to amend the future land use map included in the Ten Mile interchange plan, even if you went to a mixed use commercial designation , storage facilities are not a desired use in the Ten Mile plan and that -- that was the plan that was approved by City Council. Certainly if you want to approve this through that means , I would suggest that you go through a map amendment and a rezone. Staff cannot make a recommendation of approval on that, but that is something if you wish to do, that that is certainly your purview. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: And here I find myself being the future council to the past council that they were afraid of when -- when making that plan saying, okay, here is what we are going to outline, because this is what we don't want in the future, but in this circumstance, given that it's -- it's not -- you know, you're not coming to us saying, hey, y'all want to develop these 45 acres into storage units, which may make sense to us to do, where it is a very atypical -- I heard that word earlier. I have never used it, but I like it -- situation that I think makes sense for us to ponder on the -- on that -- or at least contemplate on it. De Weerd: Mr. Nary, I guess I -- or to Planning staff, is this something that could be an accessory to this development and the neighboring development if -- if that got him more customers? Because it's the same use. I -- just looking for additional opportunity. Allen: Madam Mayor, the UDC defines accessory use as a use or activity that is incidental and secondary to the principal use and is conducted upon the same property. So, that's where we get hung up on the accessory use. Wolfe: And I like that -- Madam Mayor. I like that idea and I think Mr. Dillon would be open to it. He's reduced the density. I think that's a great idea. But you still have the problem of someone coming in off the street and how do you turn those -- how do you turn those people away -- Meridian City Council Meeting Agenda December 18, 2018 – Page 64 of 702 Meridian City Council December 4, 2018 Page 58 of 73 De Weerd: Very easy. You don't live here. Wolfe: Okay. Okay. De Weerd: Any other questions for Mr. Wolfe? Okay. Thank you for this new application. Bernt: I learned something today. Thank you. Wolfe: Thank you very much. Appreciate it. De Weerd: This is a public hearing. Is there anyone who wishes to provide testimony? Okay. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I mean this -- this is where, you know, I grew up with frustrations with government. Well intended purposes in the past by a past council to, you know, create this Ten Mile plan with the Comprehensive Plan -- the whole thing that brought us here today, which now a past council completely unable to perceive this specific situat ion is now making us go, well, this is the way it is. We would love to figure out a way to make it work, but it's just too complicated. That -- that's why we are -- often that we can claim that we are built for business, designed for living, but in this circumstance, unless we figure out how to make this happen, because there is nobody objecting to it, we are not. So, whatever -- whatever it is, whether -- you know, they make the recommendation for denial because it doesn't fit and we approve it anyway or we make a change to the map or we pluck this out of the Ten Mile area plan -- whatever means we have to be able to make this work I think is incumbent upon us to figure it out and make it so . Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: A council member a couple of months back went on and on and pontificated about trusting the process and that sticks with me in a lot of the things that we do, that we have to trust the process and plans, like a Comprehensive Plan or a Ten Mile plan, are designed specifically so that City Council doesn't make a willy nilly decision on a Tuesday night. We plan, we prepare, and, yes, plans don't take into every single circumstance before, but it's designed to represent the value of the community and the vision for our city at the time. What's great is that we have got a process to amend that and I think there is an opportunity for development to come before us and to me I think it seems appropriate. What I think is really great to see and what I can sense your frustration, Council Member Palmer, is that it sounds like Council says, boy, storage units today, yes, we think makes sense there, but that's contrasted with do we really Meridian City Council Meeting Agenda December 18, 2018 – Page 65 of 702 Meridian City Council December 4, 2018 Page 59 of 73 want to fit a -- you know, a square peg in a round hole, especially when there is ample opportunity for development to come in and do that on their own. Honestly, a storage unit that is for apartment dwellers that is an amenity and an accessory I think is a forward thinking idea and I think ten years from now we are going to have lots of multi- family that are going to include storage units and -- and Mr. Wolfe is just ahead of the curve on that and I know development is taking notice and saying, holy cow, that's a great idea, we got to do more of that. Council Member Milam and I were talking like, oh, storage facility, that makes sense. No neighborhood opposition. Boy, this seems like a -- like a no brainer. But, then, you dig in and it puts staff in a very awkward spot and I know that you guys know this, but I think it's important say, it's not staff who says, oh, we are choosing to deny that. It's not they wake up and they didn't have breakfast and they are in a bad mood and so they are going to deny, they are following the code. They are doing a great job. They are doing what we ask them to do. So, it's not staff that's denying, it's the plan that's caused the denial. So, I like this idea, I like it a lot when it's designed for your apartment -- you know, your residents. If you want to bring it forth as something that's open to the public, I'm great with that. Recognizing you're going to get a recommend from denial from -- from -- from staff, but I for the most part would be supportive of that should it come back in a different form . So, I -- I appreciate Council Member Palmer's comments. I do think that we are built for business and designed for living, because I think we have got a really fair process that allows both parties to discuss this issue and render a decision they think is most appropriate. But planning is an important part of what we do as a community and we are not Houston where you just build whatever you want, however you want, whenever you want. We build plans, we run the plans, we trust the process. De Weerd: Okay. So, we still have an open public hearing. Any further questions for the applicant? Any further information from staff? Any further comments from the applicant? Allen: Madam Mayor, if I may just make a clarification. I have heard some different discussion going on in support of this standalone storage facility. I would note that it would need to come back in with a map amendment to the future land use map to change the designation. Just a new application wouldn't be accepted, because it's a prohibited use in the district. So, just for clarification. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, I'm assuming -- I'm assuming that removing the condition that allows only the use from the Franklin apartments would, then, not have staff approval; is that correct? You have that as a condition in there. They want to remove it. You recommended approval if we that was removed. Hood: Madam Mayor, if I -- sorry, Sonya. I will just talk about it real quick. The real problem is our code doesn't allow that , so you can't -- you effectively can't do that, Meridian City Council Meeting Agenda December 18, 2018 – Page 66 of 702 Meridian City Council December 4, 2018 Page 60 of 73 because city code prohibits it. It would be like allowing a multi-family four-plex in an R-2 zone. Our code just doesn't allow it and that's the issue. That's wh y the condition is there, because the code says the only way you get to do this if it's on the same property as the primary structure and it's tied to and commensurate with the -- so, it's not -- I wish it were that easy and we could just strike it and say, well, now it does. But the condition, basically, is just regurgitating city code based on that zone this is how it has to operate. Milam: Right. De Weerd: They tried to make it work as an accessory use if it were for the tenants. Milam: It makes sense as an accessory use. You get that far. I was just trying to figure out if it -- if it legally was -- Allen: And Madam Mayor, Councilman Milam, just to answer your question more directly, even if you delete the latter portion of that sentence, the first part says the storage facility is allowed to operate in conjunction with and as an accessory use to the multi-family development to the north, i.e., Silver Oaks. I mean to me that's pretty -- pretty clear with just that statement that -- the last part was added on there just to make absolute clear. Milam: But we don't necessarily have to have that wording in there. You're okay with it, deleting that last part of it? Borton: Madam Mayor? Allen: You can do what you want, but the -- the -- it's -- it's still only allowed to operate as an accessory use. De Weerd: Mr. Borton. Allen: We can't approve something that's against city code. De Weerd: Mr. Borton. Borton: Madam Mayor, that's -- it's the inclusion of the final sentence or the -- and shall only provide -- that makes it an accessory use and if you strike that, that's the challenge. From the way code is written if you strike that language, then, it's no longer an accessory use, so it's no longer compliant, but -- I mean this seems like a disagreement -- or I guess a choice of path that should have been resolved months ago. Milam: Madam Mayor? Borton: Because if you pick the path of going down this type of application early on you're picking a path that says we are committed to making this complex available to these apartments to the -- to the north and that the application, it seems like, requires it. It's not a discretionary call for us. So, if you want to apply that way, it sounds like that's Meridian City Council Meeting Agenda December 18, 2018 – Page 67 of 702 Meridian City Council December 4, 2018 Page 61 of 73 what the applicant would be asking us to approve. If they don't want to do that, maybe it's withdrawn or denied. Path two would be to do the package of applications as a map amendment and zone it differently to allow this to be utilized by anybody. So , the applicant, knowing the restrictions, for better or for worse, that are placed on this property, picked the path. The problem is that we got all the way to this stage without an agreement on that qualification for use, which is not discretionary. But it sounds like from Mr. Nary and you, Sonya, that we don't have the choice to strike language, it's the requirement of that zone. So, I'm sort of puzzled why we are here. Milam: Madam Mayor? So, in the third sentence, though, it says as an accessory use. So, the second part was added on afterwards and that's just being redundant. So, it already says in the first part of the sentence. So, basically, we are talking about policing; right? What happens if they -- if -- if it's approved like that as an accessory use for those apartments, just like it says in there, and, then, they choose to rent to the apartment next door? Borton: Madam Mayor? Milam: What happens? Like -- Borton: The question is -- and Mr. Nary is better suited to answer. The -- the problem I see is the mere declaration of something as an accessory use doesn't make it so. I mean you could -- you could state that something is an accessory use and merely stating it might not be enough. Nary: Madam Mayor? I was just waiting until everybody is done. Madam Mayor, Members of the Council, Council Member Borton, maybe to answer your question. Any -- anybody that violates the code is subject to code enforcement. So, the city could take civil action against them, file an injunction, go to court over that when they are knowingly violating the code. I agree with staff 's addition to the sentence to make it clear what accessory is. What I would prefer the City Council not do is reinvent the meaning of accessory, because accessory has three different terms in the UDC that have different meanings, but yet all have the same language about tied to the property, attached to the use that's already existing, on the same property. That's been consistently interpreted by the staff in a variety of different applications to mean the same thing. Related to the property. On the property. For the use of the people on the property. So, to reinvent that with 50 percent or whatever percentage would completely not only changed the meaning of that section, but would, then, reinterpret that code for everyone and if you look at the Ten Mile plan and the area it covers, if you look at the aerial map of the area, a majority of its undeveloped, so you would be changing it for all of the area there without really -- with -- with one piece and so that's -- that's the concern. I think Council Member Borton is correct, they could have come forward with a request to change the map with the staff's recommended denial, with the statements as Planning has stated, that was not intended in the Ten Mile plan. They chose not to do that, they chose to apply knowing the staff recommendation would be it has to be just for the Silver Oaks facilities and they chose to continue coming to ask -- and they got an Meridian City Council Meeting Agenda December 18, 2018 – Page 68 of 702 Meridian City Council December 4, 2018 Page 62 of 73 exception, a very slight exception from Planning and Zoning to allow them to lease them to their residents for one year after there are no longer a resident, which is very much stretching the code anyway and they have got that exception. To go beyond that would pretty much swallow up this -- this accessory definition to mean probably nothing and that's what I would be concerned about. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I guess -- I guess for clarification, does accessory the use mean to that use and only that use? So -- I mean it could be an accessory use and the people there -- it's theirs, on their property, they use it, but in code does that mean that nobody else can use it? Nary: So, Council Member Milam, to answer your question, so accessory use, as it's stated in this case, a use or activity that's incidental and secondary to the principal use and it's conducted upon the same property. So , it has to be related to the use that's on the property and accessory use home occupation has the exact same language, secondary to the -- to the residential unit on the property. Accessory structure, again, is related to the use that is already existing on the property. So, we use accessory in lots of other areas of the code as well, not just the UDC, but it's always related to the use that's existing on the property and a relationship to that use. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: The beauty of the extra words in the sentence that was included is that it's -- it's adding clarification to the layman that this is how the city is going to interpret this, whether these words are there or not and so as much as any of us may like to , you know, with a wink and a nod say we will take this portion out and, then, interpret it how you will and we just may not enforcement it, doesn't actually provide any protection from government. So, I -- I wish that we could approve this tonight, but I don't think it's going to help you to do that. My question for you guys would be do you want us to approve it with the language that it is today and, then, you can decide later whether -- whether to bring a map amendment and a rezone to something th at would, then, provide you the protections from us later on or continue if you can remove it or deny it today. Bernt: Madam Mayor? Maybe a different question -- De Weerd: Mr. Bernt. Bernt: Maybe -- maybe a different question to ask would be is t his Council open to the idea of a map amendment. That would probably be a better question to ask that wouldn't involve -- Meridian City Council Meeting Agenda December 18, 2018 – Page 69 of 702 Meridian City Council December 4, 2018 Page 63 of 73 De Weerd: I guess I see Mr. Nary shaking his head. Nary: Sorry, Council Member Bernt, I don't mean to interrupt you. I would really be concerned about that sort of global discussion. You haven't noticed that. They haven't asked for it. We haven't noticed it. You're having a discussion that's not been on the notice to the public. You're discussing potentially a map amendment to your plan that hasn't been asked for. I would prefer you not do that. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Would it be appropriate for us to discuss -- because that's been the point of the topic is -- is whether we are open to a storage unit on this property designed like this that would be available to people off of the property. Not necessarily a map amendment, but are we open to this being -- taking place. Nary: Madam Mayor, Members of the Council, that would probably be -- at least it's more relevant to what they brought up. If you're -- if the direction after that was, then, go back and go do the proper application to make that happen , that would be appropriate. De Weerd: Same question, different way to ask it. McKay: Planning on the fly. Sorry. Becky McKay. Engineering Solutions. De Weerd: So are we. McKay: We kind of -- we talked about the condition and so they fully understand and they don't want to put the Council, you know, on the hot seat here and they understand that staff is doing their job. I mean the staff -- their hands are -- nine times out of ten their hands are tied. Or 9.9 times out of ten their hands are tied. De Weerd: And I think, Becky, too, we have been criticized that we are not following our plan. McKay: Sure. So, I think, you know, they -- they would, obviously, like to move forward and if this is the only way that they can move forward at this juncture is with the condition as it reads, then, at least we would have an approval in our -- in our pocket and, then, we can regroup with the staff and talk about what is a palatable solution , so that, then, we could come back and go through the process and have the discussion when you guys don't have to go on the record at this time and say whether you would be supportive of a Comprehensive Plan amendment or a commercial zone that would allow this, so that they would have some flexibility and -- and I think we got this -- Madam Mayor, Councilman Borton, this far because they weren't quite sure how to Meridian City Council Meeting Agenda December 18, 2018 – Page 70 of 702 Meridian City Council December 4, 2018 Page 64 of 73 interpret and digest that condition and, you know, when they started doing the what ifs and, then, their attorney came in and said, you know, what -- I don't -- I don't like it -- you know. But I guess we would like -- we think this is a good use. I think it's excellent. It's small in scale. It's not like your standard, you know, storage facility. This apartment complex needs it. This area needs it. I would like to see it approved and if the only way it can get approved is with this condition intact as the staff and the Planning and Zoning Commission has laid it out, then -- then we accept that. We will get with your staff and we will work on a creative application to bring back before this body, so that we don't run into any code violations in the future. Thank you. De Weerd: Thank you, Becky. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Because we already asked if there was other public testimony, I move that we close the public hearing on Item 9-D. Milam: Second. De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. Enthusiastic, too. MOTION CARRIED: ALL AYES. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I move we approve H-2018-0109 with staff conditions. Little Roberts: Second. De Weerd: I have a motion and a second. Is there any further discussion? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just briefly, I think we don't want to have -- this is crystal clear, which is really perhaps difficult, but it's blunt, and if it's four or five years down the road and there is an application for a DA modification to try and dilute that language, it's not going to -- we won't have the discretion to do it then either. So, I know you know that, Becky, but just - - just so we are clear, this is one of those hurdles that can't be lowered. So, it's going Meridian City Council Meeting Agenda December 18, 2018 – Page 71 of 702 Meridian City Council December 4, 2018 Page 65 of 73 forward understanding it has to be complied with and there is not language down the road that I think can change it, so it's being approved subject to it. De Weerd: Okay. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Sorry. Is everybody good on the one year after moving out? Now that was another condition that Planning and Zoning put on. I originally came here thinking that was too long based on turnover and get in the same kind of situation where you run out of room for the people that have moved in when you still have everybody that moved out a year ago, but at this point it's kind of -- Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I am one that supports striking condition 2-B, but I'm also not so beholden that I'm going to oppose the motion. I appreciate where Council Woman Milam is coming from. I think anytime we create weird scenarios like this it's always hard to keep track. It's challenging to enforce. Are you going to have somebody who wants to move in and can't get into the storage unit calling code enforcement saying somebody's been in there 366 days? I mean I just -- anytime we add these types of things I think they just are scenarios for more issues than they are worth, but -- Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Another question I had is -- was -- was there ever an agreement with the adjacent with -- with -- in regard to the culvert across the Kennedy Lateral? I know that was one of the things they wanted to come to a conclusion tonight. Was that ever -- Nary: Madam Mayor. I believe the adjacent property owner said they did not want any contribution, that they were going to construct it on their own. So, you didn't need that. De Weerd: Okay. Any further discussion? Okay. Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council Meeting Agenda December 18, 2018 – Page 72 of 702 Meridian City Council December 4, 2018 Page 66 of 73 E. Public Hearing for Alturas Rezone (H-2018-0105) by Travis Barney, Alturas 1550 Tech Lane, LLC , Located at 1550 S. Tech Ln. 1. Request: Rezone of 7.24 acres of land from I -L to C -G zone De Weerd: Okay. Item 9-E is a public hearing for H-2018-0105. I will open this public hearing with staff coming comments. Borton: Madam Mayor? De Weerd: Yes, Mr. Borton. Borton: Sorry. Apologize. I didn't mean to cut you off. This application has within it -- one of the issues is a cross-access easement that -- to an adjacent property owner who I have represented for well over ten years, the pet hospital, and there is -- one of the conditions is facilitating a cross-access easement to solve some access issues here. I've helped represent my client do that. There is no interest in this application at all or the applicant. I have not had any discussion with the city in any regards to this, but -- and I talked to legal counsel to confirm that -- whether or not I could legally participate. He's confirmed that I could. I'm still, nonetheless, going to error on the side of caution and while it might be permissible, I think just even the perception if I'm involved in any component of a condition of approval, I would rather just stay out. So, I have been out and I will just recuse myself from this application for that reason. Thank you. De Weerd: Thank you for -- for that. Okay. Allen: Thank you, Madam Mayor, Members of the Council. The next application before you is a request for a rezone. This site consists of 7.24 acres of land. It's zoned I-L, light industrial, located at 1550 South Tech Lane on the north side of West Overland Road, midway between Linder and Meridian Roads. This property was part of a planned development approved in 2001 for Treasure Valley Technical Center , which encompassed a total of 33 acres of land and allowed professional and sales offices , daycare center, and a community and neighborhood shopping center , retail use, with approve -- with approval of a conditional use permit, along with any allowed uses in the I-L zoning district. A concept plan was approved for the planned development as shown there on the right. The Comprehensive Plan future land use map designation for the site is commercial. A rezone of 7.24 acres of land is proposed from the I-L to the C-G zoning district consistent with the future land use map designation of commercial . The existing and continued use of the property for retail, office, and church uses is a principally permitted us in the proposed C-G zoning district. No new development or redevelopment of the site is proposed at this time. The applicant is requesting the terms of the planned development no longer apply to this property as a provision of the subject rezone application. At the direction of the city attorney staff has included a provision in the development agreement for the terms of the planned development to no Meridian City Council Meeting Agenda December 18, 2018 – Page 73 of 702 Meridian City Council December 4, 2018 Page 67 of 73 longer apply as requested, rather than modifying the original planned development. City services, sewer and water service and police and fire protection, are currently provided to this property. Due to the limited sanitary sewer capacity available to this property, all new proposed tenants should first obtain approval from the Public Works Department prior to leasing and occupying space within the building. There is an existing full access for this site via South Tech Lane, a private local street, and an existing full access via West Overland Road, an arterial street, shared with the property owner to the east, Intermountain Pet Hospital. The ingress access to this site via Overland is located on the adjacent property to the east, while their egress is located on this property. This is the sole access for the property to the east. Although the shared access physically exists and is being used by both parties, there is no ingress-egress easement currently in place. Although I will say that the -- the applicant's representative did e-mail an easement to me today that was signed by the applicant and the city attorney's office was reviewing that to ensure compliance with our conditions of approval of this application. Mr. Nary may be able to clarify when he gets back if that easement meets our requirements or not. The applicant was intending to get that easement recorded today, but I have not yet seen a recorded copy of that easement . I wanted to mention that. So, because previous to this there has been no legal means of ingress to this property or egress for the adjoining property via Overland Road, staff is recommending a reciprocal cross-access ingress-egress easement is recorded with the adjacent property to the east prior to rezone ordinance approval if the applicant wishes to retain the access via Overland Road. Street buffers, landscaping, and sidewalks exist on this site along West Overland Road and South Tech Lane in accord with UDC standards. There are two existing loading dock areas, one on the west and one on the east end of the building facing West Overland Road, that the applicant wishes to continue using. Current design standards do not allow loading docks to face an arterial street. However, because the loading docks were lawfully constructed at the time, they are considered a nonconforming use and are allowed to remain and be used subject to the standards for nonconforming uses. In an industrial district a minimum one off-street parking space is required for every 2 ,000 square feet of gross floor area, compared to one space for every 500 square feet in commercial districts. A total of 222 off-street parking spaces currently exists on this site. However, The eastern portion of the parking lot is proposed to be reconfigured, which will reduce the parking spaces to 215. Based on the square footage of the building 106,000 square feet, a minimum of 212 spaces are required. The existing and proposed parking complies with the minimum UDC standards, although staff is concerned there will be adequate parking for the uses. The applicant should be mindful of the type of potential tenants and their park ing needs to ensure adequate parking continues to be provided on the site. The Commission did recommend approval of the proposed rezone with the requirement of a development agreement per the provisions in the staff report. Summary of the Commission hearing. Hethe Clark, Spink Butler, the applicant's representative, testified in favor. No one testified in opposition or commented on the application , nor was any written testimony received. Key issues by the -- of discussion by the Commission. They were in favor of the reconfiguration of the access for the site and the adjacent site to the east. They did discuss the loss of industrial zoned property. The Commission did not make any changes to the staff recommendation and there are no outstanding issues for Council Meridian City Council Meeting Agenda December 18, 2018 – Page 74 of 702 Meridian City Council December 4, 2018 Page 68 of 73 tonight. If I may just clarify with Mr. Nary. Did Mr. Baird verify that access easement; do you know? Nary: Madam Mayor, Members of the Council, yes, Mr. Baird was able to review that before the end of the day. This meets all the requirements and so it's good -- good to go. Allen: It just needs to be recorded, yes, to comply with staff's recommended conditions. Thank you. De Weerd: Thank you. Mr. Bernt. Bernt: Madam Mayor, after Mr. Borton's comments earlier, I probably have a potential concern as well. Alturas is one of my customers. However, Alturas Capital has many businesses that they own and operate. I currently do not do business , nor I don't believe have I ever done any business with this -- this particular business that Alturas Capital -- Alturas owns, but with that in mind, because of the perception of, you know, that I may or may not have an interest , it probably would make sense for me to recuse myself as well. De Weerd: Okay. Allen: Madam Mayor, I did -- excuse me. I'm sorry. I did forget to mention -- I did receive written testimony from Hethe Clarke, Spink Butler, the applicant's representative and he is in agreement with the staff report. So, I just wanted to mention that. Thank you. De Weerd: Thank you. If there is no questions at this point, would the applicant like to comment? Likes: Jeff Likes. 1119 East State Street, Eagle, Idaho. 83616. We are here on behalf of Hethe Clarke, who double booked tonight. So, we are Alturas' architect and here tonight for that. We are just -- we have -- we are in agreement with the staff report and I would just stand for any questions if you had any questions at all. De Weerd: Thank you. Council, any questions? Ms. Little Roberts. Little Roberts: Madam Mayor, I'm not quite sure who to address this to , so I will start with you, sir. Having been a business owner and leased quite a few different properties, I must be honest that the limited sanitary sewer capacity and getting approval from Public Works Department makes me really nervous. How do you handle that with potential customers? Potential lessees? Likes: That's a good question. This place is currently full. Like it's -- it's leased out and I don't think at this point no one's leaving anywhere. So, I don't have an answer for you for that. I have never actually -- in years and years of doing this I have never had that Meridian City Council Meeting Agenda December 18, 2018 – Page 75 of 702 Meridian City Council December 4, 2018 Page 69 of 73 come up in any project and so I think we just address it as we go and see. I don't know, to be honest. I don't have an answer. I mean -- you know, the place functions today completely full. Functioned for years as whatever it was -- you know, it wasn't this full before with -- with what uses it used to be, but it is a hundred percent full today. So, we completely are different uses from what it originally was designed for, so -- Little Roberts: Okay. Honest answer. Thank you. De Weerd: Any other questions? Okay. Thank you. Likes: No problem. De Weerd: Council -- oh. Mr. Clerk -- I can kind of guess no one signed up. Coles: No sign-ups, Madam Mayor. De Weerd: Okay. Just thought I would ask. Okay. Council, seeing no public testimony, any questions for the applicant or staff at this time. Okay. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Unless anybody else wants to recuse themselves, I think we can move to close the public hearing on Item 9-E. Milam: Second. De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. MOTION CARRIED: FOUR AYES. TWO RECUSED. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I move we approve 9-E, H-2018-0105, include staff and applicant testimony. Milam: Second. De Weerd: Okay. I have a motion and a second. Any discussion? Mr. Clark, will you call roll. Roll call: Borton, recused; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, recused. Meridian City Council Meeting Agenda December 18, 2018 – Page 76 of 702 Meridian City Council December 4, 2018 Page 70 of 73 De Weerd: All ayes. Motion carried. MOTION CARRIED: FOUR AYES. TWO RECUSED. F. Budget Amendment for Fire Station 4 Fire Alarm Panel System Replacement Not to Exceed $11,000 De Weerd: Item 9-F is a budget -- oh. I'm sorry. Okay. Item 9-F is a budget amendment for Fire Station Four for a not to exceed amount and I will turn this over to Joe. Bongiorno: Good evening, Mayor and City Council. This is the beginning of many times I will be standing in front of you, as I have been tagged to attend all the City Council meetings. De Weerd: All of them? Bongiorno: All of them. De Weerd: Until the end of time? Bongiorno: Until the end of time. De Weerd: Wow. Bongiorno: Yes. De Weerd: How did you do that? Bernt: It's the short straw. Bongiorno: I drew the short straw. Bernt: Never do it. Don't play that game. Bongiorno: It's all good. It's all good. The chief and I have worked it out. Anyway, what -- what you have before you is the fire alarm system has gone bad at Station Four. The station was built in 2006. Started in June, apparently it was throwing errors. I was one of those guys that was getting the calls at 3:00 o'clock in the morning saying, hey, the fire alarm system is going off at Station Four, plus it was waking up the guys, obviously, in the station. So, I don't know if you have gotten the project evaluation, but it's kind of got the whole list of -- of how many times people have been out there trying to get it repaired and it finally came down to the panels need to be replaced. So , it just sounds like the panels have gone bad to where they didn't -- they don't function at all. So, they have a temporary solution up where we have -- we hung smoke detectors in Meridian City Council Meeting Agenda December 18, 2018 – Page 77 of 702 Meridian City Council December 4, 2018 Page 71 of 73 the fire station, which, obviously, is not to code and so we just have this budget amendment to get the -- the panels replaced. De Weerd: Okay. Council, any questions? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I have got to know. So, when it does function what does it do? Bongiorno: The fire alarm? So, in the fire stations -- De Weerd: It tells the fire station -- Bongiorno: Yeah. There is smoke detectors, like the one back here above Council Member Borton, that when the fire alarm goes off it -- it sets an alarm off, goes to dispatch, we get dispatched to the fire station as a fire. So, as someone that's been around for what -- some of you were not here when Station Two caught fire and the reason Station Two caught fire -- they caught it -- was they called -- the alarm company called and said, hey, the fire alarm's going off at Station Two. So, we have had an incident where we have had a fire. So, we -- we really need this. De Weerd: And the fire truck is not always in the fire station. Bongiorno: Yes. And the fire truck is not always in the fire station, which was the case with Station Two. It was right after it opened. De Weerd: Any other questions? Mrs. Little Roberts. Milam: Madam Mayor? Oh. Little Roberts: I was just going to say, if not any other questions, I move we approve 9-F -- Milam: I had a question. De Weerd: Mrs. Milam. Milam: Sorry. De Weerd: It could have been part of discussion. Mrs. Milam. Milam: Oh, yes. I'm sorry. Well, I was just wondering why it's so expensive? Like we could put fancy alarm systems in all of our houses for that price. Meridian City Council Meeting Agenda December 18, 2018 – Page 78 of 702 Meridian City Council December 4, 2018 Page 72 of 73 Bongiorno: That I cannot answer. I know they got the three bids that are required and the low bids I guess was 10,900 and some change. So, that's -- that's all I know on that part of it. Alarm systems -- fire sprinkler systems are expensive and especially in a commercial business. De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor, if there are no further questions, I would move that we approve 9-F, the budget amendment for Fire Station Four alarm panel replacement, not took exceed 11 ,000 dollars. Cavener: Second. De Weerd: I have a motion and a second. Any discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. De Weerd: Thank you, Joe. And congratulations. Bongiorno: Thank you. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: You really scared me when you said this is the first of many times I'm going to stand before you. I thought you had like a whole line of budget amendments ready. Bongiorno: Oh, no, no, no. Item 10: Future Meeting Topics De Weerd: I was kind of thinking the same. Any items under Item 10? If not, I would entertain a motion to adjourn. Milam: So moved. Little Roberts: Second. De Weerd: All those in favor say aye. All ayes. Meridian City Council Meeting Agenda December 18, 2018 – Page 79 of 702 Meridian City Council December 4, 2018 Page 73 of 73 MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 9:27 P.M. (AUDIO R ORDING ON FILE OF THESE PROCEEDINGS) MA ORT Y DE WEERD DATE APPROVED ATTES AUGUs, Qo o� C. JAY CO S, CI LERK z �� woo W SEP►L ,� Into Executive Session at 5:02 pm Out of Executive Session at 6:03 pm Milam: I move we adjourn the Executive Session. Borton: Second. De Weerd: It has been moved and seconded to come out of Executive Session. All those in favor ALL AYES MOTION CARRIED. Milam: Move to adjourn. Borton: Second. De Weerd: A motion and a second to adjourn. All in favor ALL AYES MOTION CARRIED. MEETING ADJOURNED AT 6:03 pm (AUDIO ON FILE OF THESE PROCEEDINGS) APPROVED: MR,1111,11,11,7", 0'-' - -, M Tammy Fo—lVeird, Mayor ATTEST: / C.JAY C LES, CI CLERK l2i////3 City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 5 Project File Number: Item Title: Future Meeting Topics- Public Forum (Up to 30 Minutes Maximum) Meeting Notes: City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 6 A Project File Number: Item Title: Approve Minutes of November 20, 2018 City Council Special Meeting Meeting Notes: rte✓ I TEM SHEET C ouncil Agenda I tem - 6.A . Presenter: Estimated Time f or P resentation: Title of I tem - Approve M inutes of November 20, 2018 City Council S pecial M eeting C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Minutes Minutes 11/28/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.Coles, C.J ay Approved 11/29/2018 - 3:29 P M Meridian City Council Meeting Agenda December 4, 2018 – Page 4 of 445 Meridian City Council Special Meeting November 20, 2018 The Meridian City Council special meeting was called to order at 5:31pm on Tuesday, November 20, 2018 by Council President, Joe Borton Members Present: Anne Little Roberts, Joe Borton, Ty Palmer, Treg Bernt, Genesis Milam and Luke Cavener Staff Present: C.Jay Coles, Bill Nary. Item 1. Roll-call Attendance: X Anne Little Roberts X Joe Borton X Ty Palmer X Treg Bernt __X__ Genesis Milam __X__ Luke Cavener O Mayor Tammy de Weerd Item 2. Adoption of the Agenda: Adopted as Amended Cavener: I move we Adopt the Agenda As Published Milam: Second Borton: It has been moved and second to Adopt the Agenda as published. All those in favor. ALL AYES MOTION CARRIED Item 3. Executive Session Executive session per Idaho Code section 74-206(1)(b): To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a publi c officer, employee, staff member or individual agent; 74-206(1)(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code; and 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Meridian City Council Meeting Agenda December 4, 2018 – Page 5 of 445 Cavener: I move we go into Executive Session as per Idaho State Code 74-206(1)(b), 74-206(1)(d) and 74-206(1)(f) Milam: Second. Joe Borton: It has been moved and seconded to go into Executive Session. All those in favor ALL AYES MOTION CARRIED. Into Executive Session at 5:31 pm Out of Executive Session at 6:32 pm Cavener: I move we adjourn the Executive Session. Milam: Second. Borton: It has been moved and seconded to come out of Executive Session. All those in favor ALL AYES MOTION CARRIED. Cavener: Move to adjourn. Milam: Second. Borton: A motion and a second to adjourn. All in favor ALL AYES MOTION CARRIED. MEETING ADJOURNED AT 6:32pm (AUDIO ON FILE OF THESE PROCEEDINGS) APPROVED: ) �- , Ll , dol � T TQ myrc Sp AUGUST' ' i ATTEST: � Y CLERK .JAY J�LES, SEPL `' J� �cS�rFR of the' City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 6 B Project File Number: Item Title: Approve Minutes of November 20, 2018 City Council Regular Meeting Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.B . Presenter: Estimated Time f or P resentation: Title of I tem - Approve M inutes of November 20, 2018 City Council Regular M eeting C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Minutes Minutes 11/26/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 11/26/2018 - 11:49 A M Meridian City Council Meeting Agenda December 4, 2018 – Page 7 of 445 Meridian City Council November 20, 2018 Page 75 of 74 Bernt: I'm there. Hundred percent. The entire time. Borton: Okay. Is there a motion to adjourn? Milam: So moved. Bernt: So moved. Borton: Been moved and seconded sort of. All those in favor say aye. MOTION CARRIED: ALLAYES. Borton: We are adjourned. MEETING ADJOURNED AT 10:06 P.M. (AUDIO R PMNG-_O. ILE OF THESE PROCEEDINGS) MAYOR T�PY DE WEERD DATE APPROVED ATTES . < � ORp,SEDAUG�S C. J Y COL , CITY—(f LERK owe r� p oily of CAVI E IDIAN�- IDAHO �� SEAL the City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 6 C Project File Number: Item Title: Approve Minutes of November 27, 2018 City Council Regular Meeting Meeting Notes: D I TEM SHEET C ouncil Agenda I tem - 6.C. Presenter: Estimated Time f or P resentation: Title of I tem - Approve M inutes of November 27, 2018 City Council Regular M eeting C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Minutes Minutes 11/29/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 11/29/2018 - 4:38 P M Meridian City Council Meeting Agenda December 4, 2018 – Page 83 of 445 Meridian City Council November 27, 2018 Page 33 of 32 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) mAyok TmmyOUE WEERD DATE APPROVED ATTEST:& C. JAY DOLES' CITY CLERK s '�o cn�or �►'1 E ..Iw CDIAN� � IDAHO �� SEAL �/ City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 6 D Project File Number: Item Title: Sky Mesa Commons Sub No. 1 Water Main Easement Meeting Notes: c✓, I TEM SHEET C ouncil Agenda I tem - 6.D. Presenter: Estimated Time f or P resentation: Title of I tem - Sky M esa Commons S ub No. 1 Water M ain E asement C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate E asement E xhibit 11/29/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 11/29/2018 - 4:11 P M Meridian City Council Meeting Agenda December 4, 2018 – Page 117 of 445 ADA COUNTY RECORDER Christopher D. Rich 2018-115067 BOISE IDAHO Pgs=5 LISA BATT 12/05/2018 01:04 PM CITY OF MERIDIAN, IDAHO NO FEE THIS INDENTURE, made this LA+111 day of bPCC TAbWC20l8, between Lionwood Properties, LLC, an Idaho limited liability company, the party of the first part, and hereinafter called the Grantor, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of a water line over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times, TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance, However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR hereby covenants and agrees that he will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement which would interfere with the use of said easement, for the purposes stated herein. Sky Mesa Commons No. 1 Water Main Easement REV. 08/15/16 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 1 9 o f 4 4 5 GRANTEE: CITY OF MERIDIAN Approved By City Council On: /,-)- L/ Z,2Q / / STATE OF IDAHO ) ss County of Ada ) ,-I CIIy of W E IDIAN+ - IDAHO SEAL �>,/ On this `kill day of'Z)Q,C.eM)Xr , 2018, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY DE WEERD and C.JAY COLES, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. CHARLENE WAY COMMISSION #67390 NOTARYr��1�L�C STATE ('tDil0 MY COMMISSION EXPIRES 3/28/22 NOTARY PUBLIC FOR IDAHO Residing at: VQ-. A D��.�m) , My Commission Expires:25-rol2'aoaa. Sky Mesa Commons No. I Water Main Easement REV. 08/15/16 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 2 1 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 2 2 o f 4 4 5 City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 6 E Project File Number: Item Title: Sky Mesa Sub No. 1 Sewer Main Easement Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.E . Presenter: Estimated Time f or P resentation: Title of I tem - Sky M esa S ub No. 1 S ewer M ain Easement C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate E asement E xhibit 11/29/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 11/29/2018 - 4:11 P M Meridian City Council Meeting Agenda December 4, 2018 – Page 123 of 445 ADA COUNTY RECORDER Christopher D. Rich 2018-114829 BOISE IDAHO Pgs=5 LISA BATT 12/05/2018 09:06 AM CITY OF MERIDIAN, IDAHO NO FEE R"ka V ♦ tym Darol".4 ormi Dow Dily 0 THIS INDENTURE, made this day of rixl—cem �—X9018, between Sky Mesa East, LLC, an Idaho limited liability company, the party of the first part, and hereinafter called the Grantor, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an casement for the operation and maintenance of a sewer line over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The casement hereby granted is for the purpose of construction and operation of a sanitary sewer line and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times, TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR hereby covenants and agrees that he will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or Rowers within the area described for this easernent which would interfere with the use of said casement, for the purposes stated herein. Sky Mesa Subdivision No. 1 Sewer Main Easement REV. 08/15/16 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 2 5 o f 4 4 5 GRANTEE: CITY OF MERIDIAN ED 2 0 ('ity of �E (IDIAN�— IDAHO SEAL ) Approved By City Council On: I �L/ STATE OF IDAHO ) ss County of Ada ) On this Lk*" day of L e,r , 2018, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY DE WEERD and C.JAY COLES, known to me to be the Mayor and City CIerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. CHARLENE WAY COMMISS�7390 NOTAR IC STATE OF IDAHO IMY COMMISSION EXPIRES 3/28/22 C -off wo�� NOTARY PUBLIC FOR IDAHO Residing at: 4"n 1 uDu2 ) I o dAjty My Commission Expires: 3 -a8 - aoaa Sky Mesa Subdivision No. 1 Sewer Main Easement REV. 08/15/16 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 2 7 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 2 8 o f 4 4 5 City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 6 F Project File Number: H-2018-0116 Item Title: Final Order for Gondola View Subdivision (H-2018- 0116) Meeting Notes: by West Ada School District, Located East of N. Black Cat Rd. on the North Side of W. Gondola Dr. I TEM SHEET C ouncil Agenda I tem - 6.F. Presenter: Estimated Time f or P resentation: Title of I tem - F inal Order for G ondola View S ubdivision (H-2018-0116) by West Ada S chool D istrict, L ocated East of N. Black Cat Rd. on the North Side of W. Gondola Dr. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate O rder Findings/Orders 11/29/2018 E xhibit A E xhibit 11/29/2018 E xhibit B E xhibit 11/29/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 11/29/2018 - 2:53 P M Meridian City Council Meeting Agenda December 4, 2018 – Page 129 of 445 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR GONDOLA VIEW – FP H-2018-0116 Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: NOVEMBER 20, 2018 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF ONE (1) BUILDING LOT ON 9.05 ACRES OF LAND IN THE R-4 AND R-8 ZONING DISTRICTS FOR GONDOLA VIEW SUBDIVISION BY: WEST ADA SCHOOL DISTRICT NO. 2 APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2018-0116 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on November 20, 2018 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING GONDOLA VIEW SUBDIVISION, LOCATED IN A PORTION OF THE SW ¼ OF THE NW ¼ AND THE NW ¼ OF THE SW ¼ OF SECTION 27, TOWNSHIP 4N., RANGE 1W., B. M., CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2018, HANDWRITTEN DATE: 10/1/2018, by TRAVIS P. FOSTER, PLS, SHEET 1 OF 3,” is conditionally Meridian City Council Meeting Agenda December 4, 2018 – Page 130 of 445 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR GONDOLA VIEW – FP H-2018-0116 Page 2 of 3 approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated November 20, 2018, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Cara Duskey, WH Pacific, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Meridian City Council Meeting Agenda December 4, 2018 – Page 131 of 445 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the day of 'beCem6or , 2018. Tam -de teo AUGUST' Mayor, Ci Meridian Attest: 0 = City of EIDR AN&- IDAHO C ay Coles �� SEAL City Clerk Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR GONDOLA VIEW — FP H-2018-0116 Page 3 of 3 Gondola View – FP H-2018-0116 PAGE 1 STAFF REPORT MEETING DATE: November 20, 2018 TO: Mayor and City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Gondola View – H-2018-0116 I. APPLICATION SUMMARY The applicant, West Ada School District No. 2, has applied for a final plat (FP) consisting of one (1) building lot on 9.05 acres of land in the R-4 and R-8 zoning districts for Gondola View Subdivision. II. STAFF RECOMMENDATION Staff recommends approval of the Gondola View Subdivision final plat based on the analysis provided below in Section V. III. PROPOSED MOTION Approval I move to approve File Number H-2018-0116 as presented in the staff report for the hearing date of November 20, 2018, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2018-0116, as presented during the hearing on November 20, 2018, for the following reasons: (You should state specific reasons for denial.) Continuance I mo ve to continue File Number H-2018-0116 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The subject property is located east of N. Black Cat Rd. on the north side of W. Gondola Dr., in the west ½ of Section 27, T. 4N., R. 1W. B. Applicant: West Ada School District No. 2 2301 E. Lanark St. Meridian, ID 83642 C. Owner: Same as applicant EXHIBIT A Meridian City Council Meeting Agenda December 4, 2018 – Page 133 of 445 Gondola View – FP H-2018-0116 PAGE 2 D. Representative: Matt Munger, WH Pacific, Inc. 2141 W. Airport Way, Ste. 104 Boise, ID 83705 V. STAFF ANALYSIS The proposed final plat depicts one (1) building lot on 9.05 acres of land in the R-4 and R-8 zoning districts. Development is required to comply with the dimensional standards of the applicable district as set forth in UDC Tables 11-2A-5 and 11-2A-6 for the R-4 and R-8 zoning districts respectively. The proposed final plat consists of two lots that were included in two separate preliminary plat applications for Bainbridge (PP-13-011) and Volterra North (PP-10-004) Subdivisions. The common lot for the street buffer along W. Gondola Dr., a collector street, was included in the Vicenza Subdivision No. 2 final plat and constructed with that development. No landscaping is required with this application. Staff has reviewed the proposed final plat for compliance with the aforementioned dimensional standards and found the plat to be in compliance with those standards. Staff has reviewed the proposed final plat for consistency with the approved preliminary plats and found there is one (1) fewer building lot than was depicted on the preliminary plats. Because the number of building lots has decreased, Staff finds the proposed final plat to be in substantial conformance with the approved preliminary plat per the standards listed in UDC 11-6B-3C.2. VI. SITE SPECIFIC CONDITIONS 1. Applicant shall meet all terms of the approved annexations [Development Agreement Instrument #111010393 (Volterra North) and #109061598 (Bainbridge)] and preliminary plats (PP-10-004 and PP-13-011) associated with this property. 2. The applicant shall obtain the City Engineer’s signature on the final plat within two (2) years of the City Engineer’s signature on the final plat for the previous phase; or apply for a time extension on the preliminary plat in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by WH Pacific, stamped on 10/1/18 by Travis P. Foster, shown in Exhibit C shall be revised as follows: a. Note #7: Include the recorded instruments for the development agreements associated with this property (#111010393 & #109061598). 5. All fencing installed on the site shall comply with the standards listed in UDC 11-3A-6 and 11- 3A-7. If permanent fencing does not exist at the subdivision boundary, temporary construction fencing to contain debris shall be installed around this phase prior to release of building permits for this subdivision. 6. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plats does not relieve the Applicant of responsibility for compliance. 7. This project falls within the boundaries of the; “12-inch water main – Ten Mile and McMillan Roads west – approximately 100 feet” and the “Black Cat water main reimbursement” areas. Applicant shall be required to pay reimbursements based on those agreements. Meridian City Council Meeting Agenda December 4, 2018 – Page 134 of 445 Gondola View – FP H-2018-0116 PAGE 3 VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and ex ecute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development , coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. Meridian City Council Meeting Agenda December 4, 2018 – Page 135 of 445 Gondola View – FP H-2018-0116 PAGE 4 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation di strict or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year -round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to Meridian City Council Meeting Agenda December 4, 2018 – Page 136 of 445 Gondola View – FP H-2018-0116 PAGE 5 development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. V. EXHIIBITS A. Vicinity Map B. Approved Preliminary Plats for Volterra North & Bainbridge Subdivisions C. Proposed Final Plat (dated: 10/1/18) Meridian City Council Meeting Agenda December 4, 2018 – Page 137 of 445 Gondola View – FP H-2018-0116 PAGE 6 Exhibit A – Vicinity/Zoning Map Meridian City Council Meeting Agenda December 4, 2018 – Page 138 of 445 Gondola View – FP H-2018-0116 PAGE 7 Exhibit B – Approved Preliminary Plats for Volterra North & Bainbridge Subdivisions Meridian City Council Meeting Agenda December 4, 2018 – Page 139 of 445 Gondola View – FP H-2018-0116 PAGE 8 Exhibit C – Proposed Final Plat (dated: 10/1/18) Meridian City Council Meeting Agenda December 4, 2018 – Page 140 of 445 EXHIBIT B Meridian City Council Meeting Agenda December 4, 2018 – Page 141 of 445 City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 6 G Project File Number: H-2018-0113 Item Title: Final Order for Jump Creek Subdivision (H-2018-0113) Meeting Notes: by Trilogy Idaho, Located at the NW Corner of N. Black Cat Rd. and W. McMillan Rd. I TEM SHEET C ouncil Agenda I tem - 6.G. Presenter: Estimated Time f or P resentation: Title of I tem - F inal Order for J ump Creek Subdivision (H-2018-0113) by T rilogy Idaho, L ocated at the NW C orner of N. Black Cat Rd. and W. M cM illan Rd. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate O rder Findings/Orders 11/29/2018 E xhibit A E xhibit 11/29/2018 E xhibit B E xhibit 11/29/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 11/29/2018 - 3:59 P M Meridian City Council Meeting Agenda December 4, 2018 – Page 142 of 445 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR JUMP CREEK SUBDIVISION NO. 3 (H-2018-0113) Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: DECEMBER 4 TH , 2018 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF SIXTY-TWO (62) BUILDING LOTS AND TWELVE (12) COMMON LOTS ON 21.64 ACRES OF LAND IN THE R-8 AND R-15 ZONING DISTRICTS FOR JUMP CREEK SUBDIVISION NO. 3. BY: TRILOGY IDAHO APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2018-0113 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on December 4 th , 2018 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING JUMP CREEK SUBDIVISION NO. 3, LOCATED IN THE NE ¼ OF THE SE1/4 AND THE SE ¼ OF THE NE ¼ OF SECTION 28, TOWNSHIP 4N., RANGE 1W., BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2018, by GREGORY G. CARTER, PLS, SHEET 1 OF 5,” is conditionally approved subject to those conditions of Staff as Meridian City Council Meeting Agenda December 4, 2018 – Page 143 of 445 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR JUMP CREEK SUBDIVISION NO. 3 (H-2018-0113) Page 2 of 3 set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated November 20, 2018, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Kent Brown, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Meridian City Council Meeting Agenda December 4, 2018 – Page 144 of 445 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the `-111'Y1 ' day of ecembe r , 2018. Tammy dee Q°�(EpAOGUMayor, Cit of PMeridian Attest: ST 0 A�' c'1ry (r w E IDIANt.- IDAHO C. y Coles City Clerk & SEAL p" Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney, By: CX -W Iy ? L A � Dated: t2 - 5-2CAB ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR JUMP CREEK SUBDIVISION NO. 3 (H-2018-0113) Page 3 of 3 EXHIBIT A Page 1 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT DATE: 11/20/2018 TO: City Council FROM: Josh Beach, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2018-0113 Jump Creek No. 3 PROPERTY LOCATION: The site is located on the west side of N. Black Cat Road, midway between W. McMillan Road and W. Chinden Boulevard. I. PROJECT DESCRIPTION A final plat consisting of 62 single-family residential lots, 7 multi-family residential lots and 12 common lots on 21.64 acres of land in the R-8 and R-15 zoning district. II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 21.64 Future Land Use Designation MDR (Medium-Density Residential) Existing Land Use Vacant Proposed Land Use(s) Single-family residential Current Zoning R-8, R-15 Lots (# and type; bldg/common) 62 SFR, 7 MFR, 12 Common Density (gross & net) 3.69 Gross, 5.08 Net Open Space (acres, total [%] / buffer / qualified) 22.8%, 4.93 Acres (specific to this phase) Amenities Micropaths, a multi-use pathway and a required tot lot Physical Features (waterways, hazards, flood plain, hillside) None History (previous approvals) AZ-14-011; PP-14-013; Instrument #2014-105206; FP-14- 046; H-2016-0134 Meridian City Council Meeting Agenda December 4, 2018 – Page 146 of 445 Page 2 B. Project Area Maps Future Land Use Map Aerial Map Zoning Map Planned Development Map III. APPLICANT INFORMATION A. Applicant Trilogy Idaho B. Owner: Viper Investments C. Representative: Kent Brown Planning IV. STAFF ANALYSIS The proposed final plat consists of 62 single-family residential building lots, 7 multi-family building lots and 12 common lots on 21.64 acres of land in the R-8 and R-15 zoning districts. The minimum property size is 4,800 square feet with an average of 6,819 square feet. Because the number of building lots and the amount of common open space is the same, staff finds the proposed plat to be in substantial compliance with the approved preliminary plat as required by UDC11-6B-3C.2. Meridian City Council Meeting Agenda December 4, 2018 – Page 147 of 445 Page 3 A. Open Space In the development agreement, the applicant was required to provide 15% open space for the development, or 12.89 acres of land. The applicant has provided a total of 8.96 acres of open space for the development. There are several phases of the project that have not come in for final plat. The applicant will be required to meet the 15% overall open space as set forth in the development agreement. B. Revised Site and Landscape Plan The applicant has revised the final plat slightly to reflect changes to the adjacent proposed subdivision. The proposed subdivision to the north would have created double-fronted lots with the previous location of their public street, so a common lot along what were Lots 7-14, Block 1 was required in this location with the preliminary plat to eliminate this problem. The proposed subdivision to the north has since redesigned their plat and moved the street further north on their plat, thus eliminating this as an issue. The applicant has modified the plan to eliminate the common lot north of Lots 7-18, Block 14 and has instead placed a micropath lot between Lots 7 and 9 of Block 1 to connect to the Oaks Subdivision. V. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VII of this report. Meridian City Council Meeting Agenda December 4, 2018 – Page 148 of 445 Page 4 VI. EXHIBITS A. Preliminary Plat Meridian City Council Meeting Agenda December 4, 2018 – Page 149 of 445 Page 5 B. Final Plat Meridian City Council Meeting Agenda December 4, 2018 – Page 150 of 445 Page 6 C. Landscape Plan (Not Approved) Meridian City Council Meeting Agenda December 4, 2018 – Page 151 of 445 Page 7 Meridian City Council Meeting Agenda December 4, 2018 – Page 152 of 445 Page 8 VII. PLANNING AND PUBLIC WORKS COMMENTS & CONDITIONS 1. The applicant is to meet all terms of the approved annexation (AZ-14-011), preliminary plat (PP- 14-013) and development agreement (Instrument #2014-105206) for this development. 2. Per the recorded development agreement, the applicant shall construct the collector road (W. Malta Drive) to the W. Joseph Drive intersection and bollard the central access for a pedestrian connection. Details of this conversion and a recorded license agreement with ACHD shall be submitted prior to signature on the final plat. 3. The applicant has until August 23, 2020, to obtain City Engineer’s signature on the final plat or apply for a time extension in accord with UDC 11-6B-7. 4. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 5. Prior to submitting for building permits for any multi-family structures, the applicant shall receive Certificate of Zoning Compliance (CZC) and Administrative Design Review (DES) approval. 6. Revise the notes on the face of the plat prepared Gregory G. Carter prior to signature on the final plat by the City Engineer, as follows: a. Note #2: Remove Lot 10, Block 10 and Lot 1, 3, 6, 7, &12, Block 13, Lots 1-5, Block 15and all of Lot 11, Block 10 and Lot 2, Block 13 from portions of lots affected by the ACHD storm water drainage easement as the easement is not graphically depicted on those lots; or, graphically depict the easement on these lots if they do exist. b. Add a note that references the recorded development agreement (Instrument #2014-105206). c. Note #9: Include recorded instrument number. d. Add a note as follows: The rear lot lines of Lots 12-14, Block 4, and Lots 8 and 10, Block 16 shall incorporate a mix of materials, windows and decorative trim, pop-outs, covered porches and two variations in the roof lines to provide articulation and modulation to the side and rear facades that face the arterial and collector streets. e. Note #11: Include recorded instrument number. 7. The landscape plan prepared by South Landscape Architecture, dated 9/21/2018, is approved with the following modifications: a. Per the recorded development agreement, the applicant shall provide a tot lot on Lot 5, Block 15, consistent with the landscape plan approved with the preliminary plat. 8. All fencing shall be installed in accordance with UDC 11-3A-7. 9. Stormwater integration facilities shall comply with the standards listed in UDC 11-3B-11C. 10. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Kimberly Cutler, at 887-1620 for more information. 11. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the applicant of responsibility for compliance. 12. Prior to the issuance of a building permit, the final plat shall be recorded. 13. Temporary construction fencing to contain debris shall be installed at the subdivision boundary prior to release of building permits for this subdivision. 14. Future homes constructed within the subdivision must comply with the submitted elevations approved with the recorded development agreement. Meridian City Council Meeting Agenda December 4, 2018 – Page 153 of 445 Page 9 15. The applicant shall maintain surface water delivery to the adjacent properties and participate in the maintenance of the drainage ditches within and near the boundaries of the Jump Creek property in accord with the recorded development agreement. 15. The developer shall comply with the best practice standards approved with the recorded development agreement as follows: • Continue groundwater monitoring of the site through at least next irrigation season to more accurately gage peak levels and confirm current estimates. The soils report and groundwater monitoring are to be referred to and documented in the construction documents as each phase is designed. Particular attention is to be paid to finished lot grades in relation to estimated ground water levels. • Construction drawings with each development phase shall include a master grading plan addressing drainage within each block and the drainage patterns on each lot. The plans shall also include: a. Finished grades for all roads, back of curbs at lots, rear lot line swales, side lot line swales where appropriate; b. Lot existing grade prior to grading operations; c. Lot finished grade to be achieved following grading operations; d. Minimum and Maximum top of foundation wall elevations for each lot; e. Reference to the soils reports and recommendations provided by the soils consultant; f. Reference to the “Recommendations for Homebuilders” memo provided by the soils consultant; and g. The homebuilder to comply with required top of foundation elevations or submit an engineered site grading plan certifying compliance with grading plan. 16. The streetlight plan submitted with the development plans shall be revised to include the current City of Meridian streetlight notes. Remove note that states 2013 standards. Plan shall show the difference between Type 1 and Type 2 lights. Type 1 lights are required on Black Cat Road. Type 2 are required for interior roads. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. Meridian City Council Meeting Agenda December 4, 2018 – Page 154 of 445 Page 10 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan Meridian City Council Meeting Agenda December 4, 2018 – Page 155 of 445 Page 11 set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda December 4, 2018 – Page 156 of 445 For the best experience, open this PDF portfolio in Acrobat X or Adobe Reader X, or later. Get Adobe Reader Now! Meridian City Council Meeting Agenda December 4, 2018 – Page 157 of 445 City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 6 H Project File Number: H-2018-0100 Item Title: Findings of Fact, Conclusions of Law for Jocelyn Park Subdivision (H-2018-0100) by Jarron Langston, Located Near the SW Corner of W. Victory Rd. and S. Meridian Rd. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.H. Presenter: Estimated Time f or P resentation: Title of I tem - F indings of F act, C onclusions of L aw for J ocelyn Park S ubdivision (H-2018- 0100) by J arron Langston, L ocated Near the S W C orner of W. Victory Rd. and S . M eridian Rd. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate F indings Cover Memo 11/30/2018 E xhibit A Cover Memo 11/30/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.Coles, C.J ay Approved 11/30/2018 - 9:59 A M Meridian City Council Meeting Agenda December 4, 2018 – Page 158 of 445 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0100 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Preliminary Plat Consisting of twenty-three (23) Building Lots and two (2) Common Lots on 13.32 Acres of Land in the R-8 Zoning District, by Jarron Langston Case No(s). H-2018-0100 For the City Council Hearing Date of: November 20, 2018 (Findings on December 4, 2018) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of November 20, 2018, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of November 20, 2018, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of November 20, 2018, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of November 20, 2018, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of November 20, 2018, incorporated by reference. The conditions are concluded to Meridian City Council Meeting Agenda December 4, 2018 – Page 159 of 445 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0100 - 2 - be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for preliminary plat is hereby approved per the conditions of approval in the Staff Report for the hearing date of November 20, 2018, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of November 20, 2018 Meridian City Council Meeting Agenda December 4, 2018 – Page 160 of 445 By action of the City Council at its regular meeting held on the L day of 'Deco Ibew- 2018. COUNCIL PRESIDENT JOE BORTON VOTED COUNCIL VICE PRESIDENT LUKE CAVENER VOTED \A� COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED Ve4 COUNCIL MEMBER TY PALMER VOTEDJ� COUNCIL MEMBER TREG BERNT VOTED COUNCIL MEMBER GENESIS MILAM VOTED. MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Mayor T y de Weerd .t F Attest: =Q0Q` ',o oily of w 1Ek1D1ANt%.- 7DAN0 C.J y Coles U -4�, SEAL / City Clerk Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: ej—wu +ya � _ Dated: 17 —4- 2-01 City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0100 - 3 - EXHIBIT A Page 1 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT DATE: November 20, 2018 TO: Mayor & Council FROM: Josh Beach, Associate Planner 208-884-5533 SUBJECT: H-2018-0100 Jocelyn Park Subdivision PROPERTY LOCATION: The site is located near the southwest corner of W. Victory Road and S. Meridian Road. I. PROJECT DESCRIPTION Preliminary plat (PP) consisting of twenty-three (23) residential buildable lots and two (2) common lots on 13.32 acres of land in the R-8 zoning district. Since the Planning and Zoning hearing on October 18, 2018, the applicant has submitted a revised site plan. The applicant has made the following changes to the preliminary plat: 1. The applicant has added a fifteen (15) foot micropath from S. Cumberland Way to the common lot platted with Timberline Subdivision (H-2017-0140). This will help in breaking up the long block length. 2. A non-buildable common lot was placed adjacent to the south boundary of parcel # S1225110160. The addition of this nob-buildable common lot will clear up the property boundary dispute between the two parcels. 3. Once the applicant eliminates the existing turn-around on W. Winnipeg Street and the applicant vacates the right of way, Lot 12, Block 2 will take access from W. Winnipeg Street and will no longer be a flag lot that takes access from S. Cumberland Way. 4. The alignment of Cumberland Court was shifted slightly to accommodate the 10-foot non-buildable common lot and as such the all of the lots within Block 2 have been slightly modified in size and shape. The Meridian Planning & Zoning Commission heard these items on October 18, 2018. At the public hearing, the Commission moved to recommend approval of the subject preliminary plat. a. Summary of Commission Public Hearing: i. In favor: Victor Villegas (Applicant’s Representative) ii. In opposition: None iii. Commenting: None iv. Written testimony: None v. Staff presenting application: Josh Beach vi. Other staff commenting on application: None Meridian City Council Meeting Agenda December 4, 2018 – Page 162 of 445 Page 2 b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Commission: i. Location of fence in relation to the irrigation canal ii. Is there a requirement to have a turn-around for the fire department on the northeast corner? d. Commission Change(s) to Staff Recommendation: i. Add condition 1.1.9 to read as follows: “At the east end of W. Cumberland Drive, the applicant shall provide a turn-around that meets the standards of the Meridian Fire Department.” e. Outstanding Issue(s) for City Council: i. None II. SUMMARY OF REPORT A. Project Summary Details Page Acreage 13.32 Future Land Use Designation MDR Medium Density Residential (3-8 DU/Acre) (Applicant is requesting a “Step Down” in Density) Existing Land Use Vacant (previously a sewage lagoon) Proposed Land Use(s) Single-family homes Current Zoning R-8 Proposed Zoning R-8 Lots (# and type; bldg/common) 23 Buildable, 2 common Density (gross & net) 1.73 Gross/2.62 Net Open Space 2.65 acres, at 19.9% Amenities Tot Lot, Gazebo Physical Features (waterways, hazards, flood plain, hillside) The Ridenbaugh Canal crosses the property just south of W. Victory Road. History (previous approvals) Annexed in 2013 as part of the Victory South Annexation (AZ- 13-014) Meridian City Council Meeting Agenda December 4, 2018 – Page 163 of 445 Page 3 B. Community Metrics Details Page ACHD report (yes/no)  Requires ACHD Commission Action (yes/no) No report received to date No Access (Arterial/Collectors/State Hwy/Local)(Existing and Proposed) One (1) access to the west via a stub (W. Cumberland Drive), One (1) access to the east (W. Winnipeg Street) Traffic Level of Service Unknown Stub Street/Interconnectivity/Cross Access One (1) stub to the northeast to parcel # S1225110160 Distance to Fire Station  Fire response time  Resource reliability  Risk identification  Accessibility  Specialty/resource needs  Water supply Not Provided 7 minutes 63% 1 Meets requirements Meets requirement 1000 gallons per minute Distance to Police Station  Police response time  Calls for service  % of calls for service split by priority  Accessibility  Specialty/resource needs  Crimes  Crashes 3 miles 3 minutes 181 calls within 1 mile of the site P3-1.1%, P-2 50.3%, P1-47.5%, P0-1.1 Accessibility is not an issue None 33 7 Meridian City Council Meeting Agenda December 4, 2018 – Page 164 of 445 Page 4 C. Project Area Maps Future Land Use Map Aerial Map Zoning Map Planned Development Map III. APPLICANT INFORMATION A. Applicant/Representative: Jarron Langston 9563 W. Harness Drive Boise, ID 83709 B. Owner: Epic Enterprises 9563 W. Harness Drive Boise, ID 83709 Meridian City Council Meeting Agenda December 4, 2018 – Page 165 of 445 Page 5 IV. NOTICING A. Newspaper notification published on: September 28, 2018 B. Radius notice mailed to properties within 300 feet on: September 21, 2018 C. Applicant posted notice on site on: October 8, 2018 D. Next door posting: September 25, 2018 E. Neighbor meeting date and # of attendees: July 26, 2018 with 10 residents plus the applicant being present. V. STAFF ANALYSIS This property is designated Medium Density Residential (MDR) on the Comprehensive Plan Future Land Use Map (FLUM). The MDR designation allows smaller lots for residential purposes within City limits. Uses may include single-family homes at densities of 3 to 8 dwelling units (d.u.) per acre. The Comprehensive Plan allows the applicant to request a “step down” in density to justify the 1.73 gross density. The applicant is in fact requesting that “step down” from Council. The applicant proposes to develop the site with 23 single-family residential lots and 2 common lots. The gross density of the proposed plat is 1.73 d.u. per acre with a net density of 2.62 d.u. per acre, which falls within the target density of the MDR designation. The average lot size is greater than15,000 square feet. All of the proposed lots comply with the dimensional standards of the UDC. Staff is of the opinion that the proposed density is appropriate for the area and compatible with adjacent uses and zoning. All adjacent residential uses are zoned RUT (in Ada County), R-8 and R-4, and the proposed zone would be consistent not only with the surrounding neighborhoods, but also with the comprehensive plan. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed use: 1. “Provide for a wide diversity of housing types (single-family, modular, mobile homes and multi- family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development.” (3.07.03B) 2. ”Require usable open space to be incorporated into new residential subdivision plats.” (3.07.02A) 3. “Require pedestrian access in all new development to link subdivisions together and promote neighborhood connectivity.” (3.07.02C) 4. “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) 5. “Provide housing options close to employment and shopping centers.” (3.07.02D) 6. “Encourage infill development.” (3.04.02B) 7. “Reduce the number of existing access points onto arterial streets by using methods such as cross- access agreements, access management, and frontage / backage roads.” (3.03.02N) Dimensional Standards: Development of this site is required to comply with the dimensional standards listed in UDC 11-2A-6 for the R-8 district. Staff has reviewed the proposed plat and found it to be in compliance with the R-8 dimensional standards. Block Length: The plat is required to comply with the block length standards listed in UDC 11-6C-3F. Staff has reviewed the proposed plat and found that the west side of Cumberland Way exceeds the 750 feet as limited by code. That section of the project does not have a stub street or a pedestrian connection Meridian City Council Meeting Agenda December 4, 2018 – Page 166 of 445 Page 6 from the Timberline Subdivision to the west, so compliance with the 750 foot maximum is difficult. The applicant will need to request Council approval to exceed the 750 foot maximum; staff supports this request. Access: Vehicular access is proposed for this site via one access to W. Winnipeg Street to the east and one to the west (W. Cumberland Drive). The applicant is also proposing one additional stub street to the parcel to the north east (parcel # S1225110160) for future connectivity and to limit direct access to W. Victory Road in accord with UDC standards and Comp. Plan policy 3.03.02N. Staff supports the proposed access plan. Streets: The proposed internal streets depicted on the plat are public streets. A total of 50-feet of right-of-way is proposed for the internal streets. Staff supports the proposed street layout (see Block Length above). Sidewalks: Sidewalks are required along all public streets as set forth in UDC 11-3A-17. The applicant proposes to construct 5-foot wide attached sidewalk along internal streets. The applicant is also required to install a 5-foot detached sidewalk along the entire frontage of W. Victory Road in accord with UDC standards and Comp. Plan policy 3.07.02C. Fencing: Any existing and proposed fencing for the development shall be included on either a site plan or landscape plan and shall comply with the standards listed in UDC 11-3A-6B and 11-3A-7. Lot 1, Block 3 and Lot 1, Block 1 shall comply with the requirements of the above named UDC section in terms of fencing on common lots and adjacent to irrigation facilities. Easements: There are several lots that are encumbered by an existing easement. Any existing utility mains crossing this property that are no longer in use or needed, must be abandoned, and any associated easements will need to be released/relinquished. Open Space: A minimum of 10% qualified open space is required to be provided for this development in accord with UDC 11-3G-3A.1. Based on the area of the preliminary plat (13.32 acres), a minimum of 1.33 acres of qualified open space are required to be provided as set forth in UDC 11-3A-3B and Comp. Plan policy 3.07.02A. The applicant has proposed 19.9% open space for the development, or 2.65 acres of land. Site Amenities: All developments consisting of five acres of more are required to provide a minimum of one site amenity; one additional site amenity is required for each additional 20 acres per UDC 11-3G-3A.2, in accord with the standards listed in UDC 11-3G-3C.Based on the area of the preliminary plat (13.32 acres), a minimum of 1 qualified site amenity is required to be provided. The applicant proposes to provide a tot lot, and a gazebo as amenities for the subdivision. Staff is generally supportive of the proposed amenities. However more details on the tot lot are needed. A detail of the play equipment for the tot lot should be submitted with the final plat application. Pressurized Irrigation (PI): An underground PI system is required to be provided to each lot in the subdivision as proposed in accord with UDC 11-3A-15. Building Elevations: The applicant is proposing to construct single-family detached homes. The applicant has submitted conceptual sample building elevations for future homes in this development, included in section VIII. Building materials appear to consist of a mix of variety of wood siding, cultured stone and stucco with architectural shingles. The homes will not require design review, but should constructed generally consistent with the submitted elevations and materials. Meridian City Council Meeting Agenda December 4, 2018 – Page 167 of 445 Page 7 VI. RECOMMENDATION Commission finds that the subject preliminary plat exceeds the minimum requirements of the UDC and recommends approval of the proposed preliminary plat application in accord with the Findings in Section IX subject to the provisions in Section VIII. VII. EXHIBITS 1. Proposed Preliminary Plat (dated: 7/25/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 168 of 445 Page 8 2. Proposed Landscape Plan (dated: 8/9/2018)(Not Approved) Meridian City Council Meeting Agenda December 4, 2018 – Page 169 of 445 Page 9 3. Conceptual Building Elevations Meridian City Council Meeting Agenda December 4, 2018 – Page 170 of 445 Page 10 Meridian City Council Meeting Agenda December 4, 2018 – Page 171 of 445 Page 11 4. Legal Description and Exhibit Map Meridian City Council Meeting Agenda December 4, 2018 – Page 172 of 445 Page 12 Meridian City Council Meeting Agenda December 4, 2018 – Page 173 of 445 Page 13 VIII. CONDITIONS & MITIGATION MEASURES 1. PLANNING DEPARTMENT 1.1 Site Specific Conditions of Approval 1.1.1 Applicant shall meet all terms of the approved annexation (AZ-13-014, DA Instrument # 114007668). 1.1.2 The preliminary plat included in Section VII, dated 7/25/2018, shall be revised as follows: a. The site shall comply with UDC 11-6C-3F in terms of block length, unless Council allows it to exceed 750 feet. 1.1.3 The landscape plan included in Exhibit A.3, dated 8/9/2018, shall be revised as follows: a. Fencing in compliance with UDC 11-3A-6B and 11-3A-7 shall be located on all common lots and against the Ridenbaugh Canal. b. A detail of the play equipment for the tot lot shall be submitted with the final plat application. 1.1.4 If there are any existing trees on the site that are to be removed, the applicant should contact Elroy Huff, City Arborist, at 888-3579 to schedule an appointment to confirm mitigation requirements prior to removal of any trees on the site. Any existing trees proposed to be retained on-site shall be noted on the landscape plan submitted with a final plat application. 1.1.5 Direct lot access to W. Victory Road, an arterial street, is prohibited in accord with UDC 11-3A-3. 1.1.6 Future development of this site shall be generally consistent with the preliminary plat and building elevations depicted in Section VII and the revisions noted in the staff report. 1.1.7 The applicant shall construct the entire landscape buffer and sidewalk along W. Victory Road with the first phase of development. 1.1.8 The applicant shall provide a master grading and drainage plan for the site with the first final plat application. 1.1.9 At the east end of W. Cumberland Drive, the applicant shall provide a turn-around that meets the standards of the Meridian Fire Department. 1.2 General Conditions of Approval 1.2.1 Comply with all bulk, use, and development standards of the R-8 zoning district listed in UDC Table 11- 2-A-5. 1.2.2 Comply with all provisions of 11-3A-3 with regard to access to streets. 1.2.3 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A-15, UDC 11-3B-6 and MCC 9-1-28. 1.2.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.2.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 1.2.7 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B-7C. 1.2.8 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B-11C. Meridian City Council Meeting Agenda December 4, 2018 – Page 174 of 445 Page 14 1.2.9 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3, including but not limited to cul-de-sacs, driveways, common driveways, easements, blocks, street buffers, and mailbox placement. 1.2.10 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.3 Ongoing Conditions of Approval 1.3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11- 3B-5, UDC 11-3B-13 and UDC 11-3B-14. 1.3.2 All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11-3G-3F1. 1.3.3 The project is subject to all current City of Meridian ordinances. 1.3.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.3.6 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. 1.3.7 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping and constructed features within the clear vision triangle consistent with the standards in UDC 11-3A-3. 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.4.2 The applicant shall complete all improvements related to public life, safety, and health as set forth in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with UDC 11- 5C-3C. 1.4.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C2. 1.4.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two years of the signature of the City Engineer on the previous final plat as set forth in UDC 11-6B-7B (if applicable). 1.4.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension as set forth in UDC 11-6B-7. 1.4.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 2. PUBLIC WORKS 2.1 SITE SPECIFIC CONDITIONS OF APPROVAL 2.1.1 A street lighting plan will be required with the submittal of development plans. Plan requirements can be found in section 6-5 of the Improvement Standards for Street Lighting at http://www.meridiancity.org/public_works.aspx?id=272 2.1.2 There are existing sanitary sewer and water mainlines crossing the subject property. Applicant shall be responsible for the preservation of these mainlines, and incorporating into their design at a minimum 14- foot wide compacted gravel maintenance access roads over said utilities. Meridian City Council Meeting Agenda December 4, 2018 – Page 175 of 445 Page 15 2.1.3 The preliminary plat shows what we are assuming is an easement that bisects the site from the southeastern corner to the north boundary. It is believed that there are also easements along the western side of the property that were in place for power and sewer facilities when this property functioned as the sewage lagoons for the Meridian Heights Water and Sewer District. Please identify all existing easements of record, and your plan for the vacation of these easements. 2.1.4 Due to the amount of engineered fill material that must be placed within this property as part of the sewage lagoon reclamation process, the applicant shall be required to engage the services of a geotechnical engineer to review and oversee the filling and compaction operations. Compaction test results shall be submitted to the Meridian Public Works inspector on-site prior to any sewer or water infrastructure being installed, and to the Building Department for all areas within building pads receiving engineered backfill, where footing would sit atop fill material. 2.2 GENERAL CONDITIONS OF APPROVAL 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898- 5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as Meridian City Council Meeting Agenda December 4, 2018 – Page 176 of 445 Page 16 landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375- 5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.2.17 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.2.18 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.19 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.20 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.2.21 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.22 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The Meridian City Council Meeting Agenda December 4, 2018 – Page 177 of 445 Page 17 surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 3. DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) http://weblink.meridiancity.org/WebLink8/DocView.aspx?dbid=0&id=154806&page=1& 4. IDAHO TRANSPORTATION DEPARTMENT (ITD) http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=156163&dbid=0 5. NAMPA & MERIDIAN IRRIGATION DISTRICT http://weblink.meridiancity.org/weblink8/0/doc/155960/Page1.aspx http://weblink.meridiancity.org/weblink8/0/doc/155961/Page1.aspx Meridian City Council Meeting Agenda December 4, 2018 – Page 178 of 445 Page 18 IX. FINDINGS 1. Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; Commission finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to land use, transportation, and circulation. b. Public services are available or can be made available and are adequate to accommodate the proposed development; Commission finds that public services will be provided to the subject property upon development. c. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, Commission finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; Commission recommends the Council rely upon comments from the public service providers (i.e., Police, Fire, ACHD, etc.) to determine this finding. e. The development will not be detrimental to the public health, safety or general welfare; and Commission is not aware of any health, safety, or environmental problems associated with the platting of this property that should be brought to the Council’s attention. ACHD considers road safety issues in their analysis. Commission recommends that the Council consider any public testimony that may be presented when determining whether or not the proposed subdivision may cause health, safety or environmental problems of which Commission is unaware. f. The development preserves significant natural, scenic or historic features. Commission is unaware of any significant natural, scenic or historic features that exist on this site. Meridian City Council Meeting Agenda December 4, 2018 – Page 179 of 445 City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 61 Project File Number: H-2018-0066 Item Title: Addendum to Development Agreement for Costco Wholesale Store (H-2018-0066), Meeting Notes: located at the SW Corner of W. Chinden Blvd./SH- 20/26 and N. Ten Mile Road. I TEM SHEET C ouncil Agenda I tem - 6.I . Presenter: C.J ay C oles Estimated Time f or P resentation: 1 minute Title of I tem - Addendum to Development Agreement for C ostco Wholesale Store (H-2018- 0066), located at the S W Corner of W. C hinden B lvd./S H-20/26 and N. Ten M ile Road. C ostco MD A C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Costco MD A A greements / C ontracts 11/27/2018 Costco MD A - Exhibit A E xhibit 11/27/2018 RE V I E WE RS : Department Reviewer Action D ate L egal.J ohnson, Chris Approved 11/27/2018 - 6:48 P M L egal.A lbertson, Michelle Approved 11/27/2018 - 6:49 P M Meridian City Council Meeting Agenda December 4, 2018 – Page 180 of 445 ADA COUNTY RECORDER Christopher D. Rich 2018-114828 BOISE IDAHO Pgs=36 LISA BATT 12/05/2018 09:06 AM CITY OF MERIDIAN, IDAHO NO FEE FA)l PARTIES: 1. City of Meridian 2. Costco Wholesale, Owner/Developer THIS ADDENDUM TO DEVELOPMENT AGREEMENT is dated this. 44" day of K)�� beV" 2018, ("ADDENDUM"), by and between City of Meridian, a municipal corporation of the State of Idaho ("CITY"), whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and Costeo Wholesale Corporation, a Washington Corporation, C'OWNER/DEVELOPER"), whose address is 999 Lake Drive, Issaquah, WA 98027, A. CITY and OWNER/DEVELOPER entered into that certain Development Agreement that was recorded on July 25, 2018 in the real property records of Ada County as Instrument No. 2018-069276 ("DEVELOPMENT AGREEMENT"). B. CITY and OWNERIDEVELOPER now desire to amend the Development Agreement, which terms have been approved by the Meridian City Council in accordance with Idaho Code Section 67-6511. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 1. OWNER/DEVELOPER shall be bound by the terms of the Development Agreement recorded in the records of Ada County as Instrument No. 2018-069276, except as specifically amended as follows: 5.1 Owner/Developer shall develop the property in accordance with the following special conditions: I . Future development of this site shall substantially comply with the conceptual development plan, preliminary plat, and landscape plan and conceptual building elevations included in Exhibit A of the Staff Report that is attached to the Findings of Fact and Conclusions of Law attached hereto as Exhibit"A"and the conditions contained herein. 2. Future development shall comply with the design standards listed in UDC 11-3A- 19 and the City of Meridian Architectural Standards Manual. AIDDENDUMTO DEVELOPMENT AGREEMENT - COSTCO - MDA 1-12018.0066 Page I orb M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 8 2 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 8 3 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 8 4 o f 4 4 5 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER/DEVELOPER: Costcq Wholesale Corporation, a Washington corporation By: �� kw'v ._ Its: IVP ONZ a*)"ZP1- CITY OF MERIDIAN By: Mayor T y de Weerd ATTEST: rSl% ATEDC., y Coles, ity ClerEAL / ADDENDUM TO DF.VF.LOPi\4EN'I' AGREEAIEN'I' - COSTCO - MDA H 2018-0066 Page 5 of 6 STATE OF WASHINGTON : ss County of King, On this 0&day of YV00-MAYA( , 2018, before fine, the undersigned, a Notary Public in and for said St a ersonal l appeared d -V l !M(�4Y1�f/ known or identified tome to be the v Ulf Costco Wholesale Corporation, a Washington corporation, and acknowledged to me that they executed the same on behalf of said Corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed illy official seal the day and year in this certificate first above written. Notti Public for �I S I.l,ltirL Residing at: 0 My Commission Expires: — — vat, 11 STATE OF IDAHO ) ss County of Ada On this 1 day of Z)P-Cg M)0e r' , 2018, before me, a Notary Public, personally appeared Tammy de Weerd and C.Jay Coles, know or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument on behalfofsaid City, and acknowledged to fine that such City executed the same. IN WITNESS WHEREOF, I have hereunto set nny hand and affixed illy official seal the day and year this certificate first above written. - 0 �1Q WL-np Cha Notary Public for Idaho ARLENE WAY 'Residing at: -m0 COMMISSION #67390 Commission expires: S-28 -2,p 2 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 ADDENDUM TO DEVELOI'MEN'I' AGREEII,II:N'I' - COSTCO - MDA 112018-0066 Page 6 of 6 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 8 7 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 8 8 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 8 9 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 9 0 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 9 1 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 9 2 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 9 3 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 9 4 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 9 5 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 9 6 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 9 7 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 9 8 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 1 9 9 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 2 0 0 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 2 0 1 o f 4 4 5 CITY OF MERIDIAN EFINDINGSOFOFFACT, CONCLUSIONS OF LAW AND DECISION & ORDER E; In the Matter of the Request for a Modification to the Development Agreement for Costco Wholesale to Include Conceptual Building Elevations for the Future Building, by Peter Kahn, Costco Wholesale. Case No(s). H-2018-0066 For the City Council Hearing Date of. October 16, 2018 (Findings on November 7, 2018) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of October 16, 2018, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of October 16, 2018, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of October 16, 2018, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of October 16, 2018, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0066 - I - Meridian City Council Meeting Agenda November 13, 2018 — Page 26 of 173 EXHIBIT A Meridian City Council Meeting Agenda December 4, 2018 – Page 202 of 445 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of October 16, 2018, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for a modification to the Development Agreement is hereby approved per the provisions in the Staff Report for the hearing date of October 16, 2018, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement modification may be requested by the city or a party to the development agreement or successor owners thereof. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of October 16, 2018 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0066 -2- Meridian 2 - Meridian City Council Meeting Agenda November 13, 2018 — Page 27 of 173 Meridian City Council Meeting Agenda December 4, 2018 – Page 203 of 445 By action of the City Council at its regular meeting held on the 4h day of I V oyemb er 2018. COUNCIL PRESIDENT JOE BORTON COUNCIL VICE PRESIDENT LUKE CAVENER COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER TREG BERNT COUNCIL MEMBER GENESIS MILAM MAYOR TAMMY de WEERD TIE BREAKER) Mayor VOTED VOTED VOTED \ OTEDVVOTED- VOTED- VOTED OTED- VOTED VOTED eerd Attest: VOP o City or w E IDIS IANV-- f `IDAHO C.J Coles s SEAL` City Clerk Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: Dated: City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0066 - 3 - COS}CO Meridian City Council Meeting Agenda December 4, 2018 – Page 204 of 445 EXHIBIT A STAFF REPORT HEARING DATE: July 24, 2018 Continued fr•oni: July 17, 2018) TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208- 884-5533 SUBJECT: Costco — MDA H-2018-0066 I. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST The applicant, Peter Kahn, Costco Wholesale, requests an amendment to the development agreement MDA) provisions for Costco to include conceptual building elevations for the future structure. See Section LYAnalysis for• more information. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed MDA as requested by the applicant. The Meridian City Council heard this item on July 17 and 24and October 16.2018. At the public hearing. the Council approved the subject MDA request. Summary of City Council Public Hearing: h In favor: Peter Kahn Costco; Steve Bullock MG2; Charlie Ekblad; fl In oppositjon• Jane Albert Rick Burke. Michael Battaglia, Denise LaFever, Jerry Stevenson RL Commenting: Jori Swanson„ Mar Schindler jy Written testimony• jL9-bn McMurdie, John Wright, Emily Piscione, Jane Albert. Tom alljson, Dinah Gallo h Staff presenting application: Sonya Allen yia Other staff commenting on atinljcation: None b, Key ksue(s) of Public Testimony-: L Neighbors not in favor of the nronosgd design of the Costco building — would like design elements and colors consistent with residential character of the area; iia Concern pertaining to lighting on the site and its effect on adjacent residential nronerties across N Ten Mile Rd Key Issues of Discussion by Councjl: L Nejghborhood involvement in the design of the future Costco buildjng: iL Kudos to Costco on working with the neighbors on the design of the proposed Costco Key- Council Changes to Staff Recommendation L Council annroved the revised elevations shown at the hearing on October 16". III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018-0066 as presented in the staff report for the hearing date of July 24, 2018, with the following modifications: (Add any proposed modifications.) Denial After considering all staff, applicant and public testimony, I move to deny H-2018-0066 as presented during the hearing on July 24, 2018, for the following reasons: (You should state specific reasons for denial.) Costco -MDA H-2018-0066 Meridian City Council Meeting Agenda November 13, 2018 — Page 29 of 173 Meridian City Council Meeting Agenda December 4, 2018 – Page 205 of 445 Continuance I move to continue File Number H-2018-0066 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located off the southwest corner ofN. Ten Mile Road and W. Chinden Blvd./SH 20/26, in the northeast 'A of Section 27, Township 4N., Range 1 W. B. Owners: GFI — Meridian Investments II, LLC 74 East 500 South, Ste. 200 Bountiful, UT 84010 Brighton Investments, LLC 12601 W. Explorer Dr., Ste. 200 Boise, ID 83713 C. Applicant: Costco Wholesale 999 Lake Dr. Issaquah, WA 98027 D. Representative: Steve Bullock, MG2 11012 d Ave. Seattle, WA 98101 E. Applicant's Statement/Justification: Please see applicant's narrative for this information. V. PROCESS FACTS A. The subject application is for a development agreement modification. A public hearing is required before the City Council on this matter, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: June 29, 2018 C. Radius notices mailed to properties within 300 feet on: June 22, 2018 D. Applicant posted notice on site by: July 13, 2018 VI. LAND USE A. Existing Land Use(s): This property consists of vacant/undeveloped land, zoned C -G. B. Character of Surrounding Area and Adjacent Land Use and Zoning: North: Single family homes, zoned RUT in Ada County and R-4 West: Vacant/undeveloped land, zoned R-15 South: Vacant/undeveloped land, zoned C -G & R-40 East: Vacant/undeveloped land, zoned C -G C. History of Previous Actions: The subject property was recently annexed into the City as part of the Lost Rapids project (H-2018-0004, Ordinance #18-1777). A development agreement was required as a Costco -MDA H-2018-0066 Meridian City Council Meeting Agenda November 13, 2018 — Page 30 of 173 Meridian City Council Meeting Agenda December 4, 2018 – Page 206 of 445 provision of annexation but has not yet been approved by City Council and recorded. VII. ANALYSIS The applicant requests an amendment to the development agreement (DA) provisions for the Costco project to remove the requirement for conceptual building elevations to be submitted in the future for the Costco store and addition of a requirement for future development to substantially comply with the conceptual elevations submitted with this application included in Exhibit A.2. The conceptual elevations submitted with the annexation and zoning application were not approved by City Council. A provision of the development agreement (DA) requires the agreement to be amended to include conceptual building elevations for the Costco store as discussed at the hearing on April 3, 2018. The Applicant submitted several conceptual designs to the Mayor and City Council for review prior to submittal of this application. Based on comments received from the Mayor and City Council in regard to the building design (included in the application), the Applicant submitted the proposed concept elevations depicted in Exhibit A.2. Building materials are proposed to consist of split face CMU, stucco, ribbed metal paneling, steel trellis awnings, and glass entry and sectional doors; various colors of materials are used for interest and variety. The applicant is required to submit a Design Review application for final approval of the building elevations prior to submittal of a building permit to ensure compliance with the standards listed in the Architectural Standards Manual. If any of the standards cannot be met, a request for a design standard exception should be submitted as set forth in the ASM (pgs. A-4, A-5). Staff recommends approval of the applicant's requested modification to the DA as proposed with the concept elevations in Exhibit A.2 and staff s recommended changes to the provisions in Exhibit A.3. VIII. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Conceptual Building Elevations (REVISED) 3. Staff Recommended Changes to the Development Agreement Costco -MDA H-2018-0066 Meridian City Council Meeting Agenda November 13, 2018 — Page 31 of 173 Meridian City Council Meeting Agenda December 4, 2018 – Page 207 of 445 Exhibit A.1: Vicinity/Zoning Map Costco -MDA H-2018- 0066 Meridian City Council Meeting Agenda November 13, 2018 — Page 32 of 173 Meridian City Council Meeting Agenda December 4, 2018 – Page 208 of 445 Exhibit A.2: Conceptual Building Elevations (REVISED) STUCCO rmui PANEL CORNICE- LY.,ITTSTONr—COOLIIAWEST' COPBIG - ONORTH ELEVATION GV_IURE[ SALE NIS StLCCOFINISN—E-- STEa TRELLIS• SECTIONAL DOORS• SDLDIERCOUriSEACCENTBAAD- uWT5TONC IXASS•IRDWK MRXIIII J- COOLNAINESI A11001aDALUNINUM HALF NEIGIII C4 WAIL• Q, F'.rOIUH RA,"' P E , O ENTRY ELEVATION O EAST ELEVATION AISCALENTSSCF I' -r.0 ORIWNTAL RIBBED PW L - SEEELTRELLIS•//-- BCNU BASE •'ME—UM 6-1 1+_'TALLIC CHAvnAGnE' YOUI wM Esr / 1-55990 idl SOUTH ELEVATION EGREzz DDDRS ID NA1n1 SCALE: NTS AWCENT WAII MCA DOCK SCREEN WALL• CORNCE• FOLLi DOOR- STEELT uts• COf: VE NATURAL AN— CCOL I—EST GgAv POOL HARVEST' IL — IT - WEST ELEVATION h'a lsrr*n_I,—ccr•raacas co'uMu- f 5('JJ.E NTS [uLNR-cD STONE MERIDIAN, ID CONCEPT ELEVATIONS CCO FINS..fA L - IT STO FO WALL PACKS 4 a 0 NIG2MERIDIAN, ID Costco -MDA H-2018-0066 CONCEPT FUEL FACILITY 5 Meridian City Council Meeting Agenda November 13, 2018 — Page 33 of 173 Cosma Meridian City Council Meeting Agenda December 4, 2018 – Page 209 of 445 MERIDIAN, ID SITE AMENITY PERSPECTIVE C05rco Z MERIDIAN, IDENTRY PERSPECTIVE Como xmaasar Costco -MDA H-2018- 0066 Meridian City Council Meeting Agenda November 13, 2018 — Page 34 of 173 Meridian City Council Meeting Agenda December 4, 2018 – Page 210 of 445 MERIDIAN, ID ENTRY PERSPECTIVE s i s r I r_ - i_ i- 1 I 1 i t I MERIDIAN, ID CANOPY PERSPECTIVE Costco -MDA H-2018-0066 7 Meridian City Council Meeting Agenda November 13, 2018 — Page 35 of 173 Cosro cosycO Meridian City Council Meeting Agenda December 4, 2018 – Page 211 of 445 M(MERIDIANZ " ° ", ID ' ENTRY AMENITY PERSPECTIVE COSYC urO Z NORTHWEST PERSPECTIVE 'noMCRIDIAN, IDMERIDIA- - - - Costco -MDA H-2018- 0066 Meridian City Council Meeting Agenda November 13, 2018 — Page 36 of 173 Meridian City Council Meeting Agenda December 4, 2018 – Page 212 of 445 Ar KE -VIII r 1111 •'.•l^' f i 7 , i 'Iy I i.7•' Ct ,•f,y Liii ac Meridian City Council Meeting Agenda December 4, 2018 – Page 213 of 445 n MERIDIAN,ID SOUTHEAST PERSPECTIVE CCWYCO r ivw MERIDIAJD EAST PERSPECTIVE cbsrco Costco -MDA H-2018-0066 10 Meridian City Council Meeting Agenda November 13, 2018 — Page 38 of 173 Meridian City Council Meeting Agenda December 4, 2018 – Page 214 of 445 Exhibit A.3: Staff Recommended Changes to the Development Agreement 1. Future development of this site shall substantially comply with the conceptual development plan, preliminary plat and landscape plan and conceptual building elevations included in Exhibit A and the conditions contained herein. 2. Future development shall comply with the design standards listed in UDC 11-3A-19 and the City of Meridian Architectural Standards Manual. 3. Up to two (2) building permits for the Costco Wholesale and associated fuel sales facility structures are allowed to be issued on the subject property prior to recordation of the subdivision plat. 4. Prior to issuance of any building permits on this site, a property boundary adjustment application shall be approved and a Record of Survey recorded for the reconfiguration of existing parcels to coincide with the boundary of the preliminary plat. 5. The street buffer landscaping and 10 -foot wide multi -use pathway/sidewalk along the entire frontage of US 20-26/Chinden Blvd. and street buffer landscaping and 5 -foot wide sidewalk along the entire frontage of N. Ten Mile Road shall be constructed with the first phase of development. 6. Business hours of operation in the C -G zoning district are limited from 6:00 am to 11:00 pm when the property abuts a residential use or district; extended hours of operation may be requested through a conditional use permit as set forth in UDC 11 -2B -3A.4. 7. A buffer planted with dense landscaping consistent with the Master Plan in Exhibit A.3 is required on the commercial portion of the development to the residential uses as set forth in UDC Table 11-213-3 in accord with the standards listed in UDC 11 -3B -9C. 8. As committed to by the Applicant/Developer in response to neighborhood concerns, the following restrictions shall apply: a. The primary service access for Costco delivery trucks and other local vendors shall be from the driveway access via N. Ten Mile Road, approximately 660 feet north of W. Lost Rapids Drive. The driveway access via W. Lost Rapids Drive driveway, approximately 350 feet west of N. Ten Mile Road, may be used when access to the Lost Rapids/Ten Mile traffic signal is needed. Businesses within the development shall notify their delivery providers of this access preference. b. A "no thru truck traffic" sign shall be installed between the N. Tree Farm Way intersection and the W. Lost Rapids Dr. service driveway access. c. No deliveries shall take place for Costco between the hours of 10:00 pm and 5:00 am. d. Parking lot lighting shall be designed for 0.0 foot-candles at the property line in accord with UDC 1I - 3A -11 C. e. Lighting on the site shall be reduced to the level necessary only for public safety and security purposes within one (1) hour of closing; there shall be a 50% reduction in lighting levels after store closes consistent with that shown in Exhibit A.8. 9. Prior to issuance of the first Certificate of Occupancy within this development, the following improvements shall be completed: SH 2O -26/W. Chinden Blvd. shall be widened to 4 lanes with signal/intersection upgrades from Tree Farm to Linder (1.5 miles); N. Ten Mile Rd. shall be widened to 4 lanes fiom Chinden to Walmart (0.80 of a mile); and signals shall be installed at N. Black Cat Rd. and W. Lost Rapids Dr. 10. If within two (2) years of issuance of the Certificate of Occupancy for the Costco Wholesale building, assuming the Idaho Transportation Department is able to secure the required right-of-way, SH 2O -26/W. Chinden Blvd. shall be widened to four (4) lanes from N. Tree Farm Way to SH -16 (1.44 miles). Costco -MDA H-2018-0066 11 Meridian City Council Meeting Agenda November 13, 2018 — Page 39 of 173 Meridian City Council Meeting Agenda December 4, 2018 – Page 215 of 445 Costco -MDA H-2018- 0066 12 Meridian City Council Meeting Agenda November 13, 2018 — Page 40 of 173 Meridian City Council Meeting Agenda December 4, 2018 – Page 216 of 445 City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 6 J Project File Number: Item Title: Approval of Agreement to Mercer Health Meeting Notes: for "Benefits Brokerage and Consulting Services" for the Not -to -Exceed amount of $60,000.00. �✓ APPROVED I TEM SHEET C ouncil Agenda I tem - 6.J . Presenter: Estimated Time f or P resentation: Title of I tem - Approval of Agr eement to M ercer Health for “Benefits Brokerage and C onsulting S ervices” for the Not-to-Exceed amount of $60,000.00. C ouncil Notes: Madam Mayor, please sign page 6 of Mercer's 2019 S O W (agreement). T hank you. AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 11/26/2018 P O R equisition Cover Memo 11/26/2018 B udget R eport Cover Memo 11/26/2018 2019 Mercer S O W - Agreement Cover Memo 11/26/2018 RE V I E WE RS : Department Reviewer Action D ate F inance.J ohnson, Chris Approved 11/26/2018 - 1:26 P M F inance.B aird, Ted Approved 11/29/2018 - 5:48 P M Meridian City Council Meeting Agenda December 4, 2018 – Page 217 of 445 Page 1 Memo To: C.Jay Coles, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Crystal Ritchie; Keith Watts Date: 11/26/2018 Re: December 4 th City Council Meeting Agenda Item The Purchasing Department, on behalf of the Human Resources Department, respectfully requests that the following item be placed on the December 4 th City Council Consent Agenda for Council’s consideration. Approval of Agreement to Mercer Health for “Benefits Brokerage and Consulting Services” for the Not-to-Exceed amount of $60,000.00. Recommended Council Action: Award of Agreement to Mercer for the Not-to- Exceed amount of $60,000.00 and authorize the Purchasing Manager to sign the Purchase Order #19-0131 for the Not-To-Exceed amount of $60,000.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda December 4, 2018 – Page 218 of 445 ® (D � C7 D X felm O , 0 CD '+ • Z D o ■ D D w �rn-■. m z D n � D Q o m (D(D td o v (D : w:3 (D N � N (rtn • • � C) n o (o o x • H o Vl • W N N �• o y N 0 N G r 0 (0 N(n • • C n' Z D C) m z -I -i m N w C/) -0 X mm v c> rn D 0 CD o m m o 0 � CO M - m0 0 (iI • U W o - z D c • O = Z A m a1 m o N mm O N • D A � • • A z �° 0 C z • ■ w m � cn m • O O � I ffl b4 E9 Efl ffl ffl EA ffl ffl {G9 I • a o rn 0 0 c o • O o C O o C) < U. me 0 rcr ;D U rr r- 5 5 0 0 0 2 v w m D DW C >< m m 0 T .. X D v NN p p N 0 o y z D �D � p <m a a b w m M m �. 0 rn City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 1540 - Human Resources 01 - General Fund From 10/1/2018 Through 9/30/2019 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of PERSONNEL COSTS 42025 Employee Benefit Fees 166,188.00 0.00 166,188.00 100.00% 0000 NON-DEPARTMENTAL 0.00 408.75 (408.75)0.00% Total PERSONNEL COSTS 166,188.00 408.75 165,779.25 99.75% TOTAL EXPENDITURES 166,188.00 408.75 165,779.25 99.75% Date: 11/26/18 09:14:14 AM Page: 1Meridian City Council Meeting Agenda December 4, 2018 – Page 220 of 445 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 2 2 1 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 2 2 2 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 2 2 3 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 2 2 4 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 2 2 5 o f 4 4 5 MERCER MAKE TOMORROW, TODAY Page 6 November 13, 2018 Ms. Christena Barney City of Meridian We appreciate your business and look forward to working with you on this engagement. Please acknowledge your agreement to the terms contained herein by signing below. Mercer Health & Benefits LLC By: lP/ Name: Shelli R. Stayner (Please Print) Title: Principal ACCEPTED AND AGREED City of Meridian By: Name: (Please Print) Title: Mayor Wsboil l fp02v.mercer.comXeworking\ehb\core\bse\city58\pennX20191crent\city of meridian 2019 say.docx Date: November 13, 2018 Date: 1;- / Gr / ;br O MARSH & MCLENNAN COMPANIES M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 2 2 7 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 2 2 8 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 2 2 9 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 2 3 0 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 2 3 1 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 2 3 2 o f 4 4 5 City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 6 K Project File Number: Item Title: Award of Change Order No. 7 to The Ewing Company, Inc. Meeting Notes: for the "WRRF Headworks Expansion" project for a Not -To -Exceed amount of $150,250.37. I TEM SHEET C ouncil Agenda I tem - 6.K . Presenter: Consent - T roy T hrall Estimated Time f or P resentation: Consent Title of I tem - Award of Change Order No. 7 to T he E wing C ompany, Inc. for the “WRRF Headworks Expansion” project for a Not-To-E xceed amount of $150,250.37. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 11/29/2018 Contract C hecklist Cover Memo 11/29/2018 B udget R eport Cover Memo 11/29/2018 Change Order 7 Cover Memo 11/29/2018 RE V I E WE RS : Department Reviewer Action D ate F inance.J ohnson, Chris Approved 11/29/2018 - 12:14 P M F inance.B aird, Ted Approved 11/29/2018 - 5:50 P M Meridian City Council Meeting Agenda December 4, 2018 – Page 233 of 445 Page 1 Memo To: C. Jay Coles, City Clerk, From: Keith Watts, Purchasing Manager CC: Troy Thrall, Clint Dolsby Date: 11/29/2018 Re: December 4 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the December 4 th City Council Consent Agenda for Council’s consideration. Award of Change Order No. 7 to The Ewing Company, Inc. for the “WRRF Headworks Expansion” project for a Not-To-Exceed amount of $150,250.37. Recommended Council Action: Approval of Change Order No. 7 to The Ewing Company, Inc. for the Not-To-Exceed amount of $150,250.37 and authorize the Purchasing Manager to sign. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda December 4, 2018 – Page 234 of 445 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: Payment and Performance Bonds Received (Date): Rating: Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final I. PROJECT INFORMATION V. BASIS OF AWARD IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved VII. TASK ORDER SELECTION (Project Manager to Complete) Award based on Low Bid Highest Ranked Vendor Selected If yes, has policy been purchased? III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) TASK ORDER RFP / RFQ BID Meridian City Council Meeting Agenda December 4, 2018 – Page 235 of 445 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith 60 - Enterprise Fund 3590 - WW Construction Projects From 10/1/2018 Through 9/30/2019 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 96164 Headworks Improvements 1,350,000.00 0.00 1,350,000.00 100.00% 10044 Headworks/Fine Screens 0.00 737.99 (737.99) 0.00% Carr... Carryforward 4,983,287.04 0.00 4,983,287.04 100.00% Total Capital Outlay 6,333,287.04 737.99 6,332,549.05 99.99% TOTAL EXPENDITURES 6,333,287.04 737.99 6,332,549.05 99.99% Date: 11/28/18 02:47:55 PM Page: 1 Meridian City Council Meeting Agenda December 4, 2018 – Page 236 of 445 CITY OF MERIDIAN 33 EAST BROADWAY MERIDIAN, ID 83642 CHANGE ORDER CHANGE ORDER NO 7 PROJECT NO.100u.i CHANGE ORDER DATE:1Anno18 EFFECTIVE DATE:1011t2018 CONTRACTOR:Ewing Company, lnc. PROJECT:WRRF Headworks Capacity Expansion The Conlractor ls hereby directed to make the following change from lhe Contract Documents and Plans. Description of additional work: (attach additional pages if needed) Work in this change order includes the following change proposal requests (CPR): #18, #19, #ZO,#21,#ZZ,#24,#25,#26. This CPRs are described in the attached pages. VI'FIO REQUESTED THE CHANGE U City D Contractor I iwHY ts THE CHANGE NECESSARY I lCheck all that apply El Unforeseen / Hidden Conditions tr Enor with the Plans and/or Specifications Explanation: Reasons why the changes are necessary are explained in the attiached pages. E Scope Change D Other - descrtbe below REASON FOR CHANGE ORDER VS. BIDDING ADDITIONAL WORK Check all that apply Fl The work is in the area of the orioinal contract and a conflict with the on-site contractor is probable and would make coordination of work difficult and bidding unreasonable. E Time is of the essence and bidding would require the contractor to stop work and the City would face costly standby fees therefore making bidding disadvantageous D Emergency Work to correct unsafe conditions. tr Other - describe below ExplanatiOn: (attached additional pages lf needed) The work of this change order is directly related to work that is being performed by the Ewing Company. Having the work done by anolher contractor is not practical as it would negatively affect project schedule and incur higher costs than having EwirB perform the work under the existing contract Page 1 of 17 >wKy Meridian City Council Meeting Agenda December 4, 2018 – Page 237 of 445 CHANGE IN CONTRACT PRICE: OriginalConbact Price: $9,729,000.00 CHANGE IN CONTRACT TIMES: Oiginal Contract Times: 545 days Net changes from previous Change Orders No. 1 to l',!c. 5friffiileoraernumbqs-iIE- $737,664.65ffi Ned changes form previous Change Orders (catendar days) i,!o. -1 to l.{o. 6 - -rc;trileodernumbersE*- 113 da rs Net lncrease (decrease) of this Change Order: $150,250.37 ErIr 60rir lrurI oa trltt chrlD gq l.let lncrease (decrease) of this Change Order: (cdondar.,ars) 29 days Total Change (lncrease / decrease) to date: $887,915.02 Total Days (lncrease /decrease) to date: (calenbrdap) New Contract Price with all Approved Change Orders: $10,616,915.02 Ne*, Contract Times with all Approved Change Orders (cabndardap) 687 days (City Purchasing Manager) Keith Watts Date:r *r,fu Date: /O- tZ-17 RECOMMENDED: (CityProject DATE APPROVED BY COUNCIL (lf required) 1.0 SIGNATURE REQUIRED DATE submifted CCR #14 to the City PM and B&C for their review ard comment. Backup documentation was provided to the The proposed cost was found to be appropriate for the scope of work. Purcfiasinq Use Only Budget Available (Attach Report) Budget lnformation: Budget Date Submitted to Clerk forAgenda: Purchase Order No. Yes Date l*sued: FY 19 rU29l2018 Amendment: ApprovalDate: Page2of 17 142 dala Meridian City Council Meeting Agenda December 4, 2018 – Page 238 of 445 Change Proposal Requests (CPR) and Field Orders CPR #18 ultrasonic level transducer remote displays Description Summary: The Ewing Company is directed to modify the Headworks Screens level transducers mounted upstream and downstream of each screen to include remote transmitters/displays. Reason for change: The specification called for ultrasonic level transducers with integral transmitters/displays, which the Ewing Company originally submitted. However, the level transducers are going to need to be mounted underneath the grating upstream and downstream of each screen. Because the level transducers are mounted under the grating it is recommended to have remote transmitters/displays that can be wall-mounted in a more accessible place for operators in the screens room. Cost Negotiation Process: Ewing submitted CPR 18 to the City PM, City inspector, and B&C for their review and comment. Labor cost breakdowns and material costs were provided to the reviewers. The proposed costs were found to be appropriate for the scope of work. The CPR was recommended by B&C and the costs were approved. FinalCost= Working Days= CPR #19light pole and pipe conflict Description Summary: Relocate street light on NE side of digester, see sheet C-110-0012. Re-align 6" PSC line to avoid street light on W side of digester, see sheet C-1 10-0012. Reason for change $8,451.87 0 Meridian City Council Meeting Agenda December 4, 2018 – Page 239 of 445 It was discovered that the street light on the NE side of the digester will conflict with excavation of the trench for the 42" Pl and 36" RS lines so it will need to be relocated. Similarly the light on the W side of the digester is in conflict with the 6' PSC line. The PSC line can be re-aligned to avoid the light with the addition of some fittings. Cost Negotiation Process: Ewing submitted CPR 19 to the City PM, City inspector, and B&C for their review and comment. Labor cost breakdowns and material costs were provided to the reviewers. The proposed costs were found to be appropriate for the scope of work. The CPR was recommended by B&C and the costs were approved. FinalCost= Working Days= CPR #20 RW/NPW interconnectaon to Bio-filter supply Description Summary: The Ewing Company is directed to modify the Reclaimed Water (RW) system connection to the Bio{ilter to include an interconnection with the Non-Potable Water (NPW) system as shown on the revised drawing C-1 10-001 1 . Reason for change: The RW supply to the Bio-filter is for irrigation of the media during hot weather to prevent biological organismdie-off onthemedia. Thissupplyisalsousedforhumldificationofthefoul- air. ln further discussion with City Operations staff, there was preference given to turn-off the WRRF RW system in colder months when humidiflcation water demands will be less than 10 gallons per hour and lrrigation will not be needed. The design drawings had provided for a NPW stub in close proximity to the RW Bio-filter supply for future flexibility through an interconnection of these systems. City Operations staff recommended that this interconnection be made atthis time with inclusion of isolation valves and a double-check backflow preventer to protect NPW from entering the RW system. The isolation valves and double-check backflow preventer are to be housed in a vault with a drain line connectingthe vault to the Bio-filter sumo svstem. Cost Negotiation Process: Ewing submitted CPR 20 to the City PM, City inspector, and B&C for their review and comment. Backup documentation was provided to the reviewers. The proposed cost was found to be appropriate for the scope of work and was recommended by BC. The CPR cost was approved. FinalCost= Working Days= CPR #21 PCV and NPW modification in Headworks building Description Summary: Revise the configuration of NPW and NPWC at headworks to coordinate with changes to the expected available pressures from the new NPW pumping system. $8,949.53 2 s23,58s.92 0 Reason for change Meridian City Council Meeting Agenda December 4, 2018 – Page 240 of 445 Field Order 6 includes deletion of various pressure control valves as well as addition of isolation valves for maintenance purposes and will require minor changes to piping relative to what was shown on the contract drawings. The reason for the changes is to match up with expected available pressures from the new (being designed at the time) NPW pumping system. Cost Negotiation Process: Ewing submitted CPR 21 to the City Ptt/, City inspector, and B&C for their review and comment. Breakdowns of labor costs, as well as material costs were provided. The proposed time, for labor, and costs were reviewed and are considered to be in line with the standard for this type of work. The proposed cost was found to be appropriate and was recommended for approvalby BC. The CPR cost was approved. FinalCost= Days= CPR#22 upsaze NPW tees from 4-inch to 6-inch Description Summary: The Ewing Company is directed to modify the connection detail as described in Keynote 5 on drawing C-110-0011 and upsize the original 2 - 4-inch NPW tees to include 2 - 6-inch by 4- inch tees to match the upsized 6-inch NPW line being installed as part of the Liquid Stream Project. Reason for change: On March 14,2078, a coordination meeting was held with The Ewing Company (Headworks Project) and JC Constructors (Liquid Stream Project) to discuss yard piping connections for various piping systems shown on the drawings. During this meeting the interconnections on the Non-Potable Water (NPW) system were discussed. The Clty had authorized an up-sizing of a significant portion of the NPW system from 4-inch to 6-inch diameter on the Liquid Stream Project after both projects were bid. This change was based on NPW system recommendations completed as part of the Re-Use, NPW and Seal Water Pump Station Project to meet future flow and pressure requirements in the NPW system. Cost Negotiation Process: Ewing submitted CPR 22lo lhe City PM, City inspector, and B&C for their review and comment. Breakdowns of labor costs, as well as material costs were provided. The proposed time and costs were reviewed and are considered to be in line with the standard for this type of work. The proposed cost was found to be appropriate and was recommended for approval by BC. The CPR cost was approved. FinalCost= Days= CPR #24 Natural gas line extension to Headworks Building Description Summary: Construct a new natural gas service line from the lntermountain Gas owned main service meter located near the Laboratory to the Headworks Building. ($1,423.70) 2 $899.80 0 Reason for change Meridian City Council Meeting Agenda December 4, 2018 – Page 241 of 445 Through the design and early construction period of this project the City was coordinating installation of this service line with lntermountain Gas. Service installations are in place at the WRRF that are both lntermountain Gas and City owned. As lntermountain Gas was in the determination phase of whether they would own this service or not, the gas line was not included in the contract documents. Subsequently lntermountain Gas decided that the City should install and own this service connection downstream of the main service meter. Cost Negotiation Process: Ewing submitted CPR 24 to the City PM, City inspector, and B&C for their review and comment. Breakdowns of labor costs, as well as material costs were provided. The proposed time and costs were reviewed and are considered to be in line with the standard for this type of work. The proposed cost was found to be appropriate and was recommended for approval by BC. The CPR cost was approved. Final Cost= Days= CPR #25 Plant drain reroute per WCD #10 Description Summary: Ewing is directed to change the discharge location for an existing plant drain pump station that currently discharges to the secondary pump station and add flow metering. Reason for change: The existing plant drain pump station serves the Digester Control/Gas Booster/lron Sponge building floor drains and the gas condensation low point in the4 gas piping. The existing 3" force main needs to be rerouted to allow the secondary pump station to be taken out of service. ln addition, flow measurement will be added because the new proposed discharge location is upstream of influent flow measur3ement. Cost Negotiation Process: Ewing submitted CPR 25 to the City PM, City inspector, and B&C for their review and comment. Breakdowns of labor costs, as well as material costs were provided. The proposed labor and material costs were reviewed and are considered to be appropriate for this type of work. The CPR cost was approved. FinalCost= Days= CPR #26 backfill IPS with rock chips per WCD #11 Description Summary: The purpose of this work change directive is to modify the backfill material and requirements for the lnlluent Pump Station (lPS) structure due to safety and constructibility concerns associated with the installed shoring system on the North and South sides of the excavation. Materials Testing & lnspection (MTl) has recommended placement of 3/4-inch crushed rock chips and geotextile fabric in these areas. $26,652.12 6 $58,423.89 11 Reason for change Meridian City Council Meeting Agenda December 4, 2018 – Page 242 of 445 Ewing planned to backfill the excavation by placing soil in lifts and compacting. This would have required MTI employees to enter the excavation to verify adequate compaction for each lift. MTI expressed concern about the safety of their employees because they did not trust the shoring system that was installed by Ewing. Using crushed rock eliminates the need for employees to enter the area. We decided that adding the crushed rock to the contract would be the simplest solution to the dillema and minimize delays to the project. Cost Negotiation Process: Ewing submitted CPR 264, which was an estimate, to the City PM, City inspector, and B&C for their review and comment. The original estimate was for $16,310.06 based on an estimated 620 yards of crushed rock. Work Change Directive 11 was issued based on this estimate. The actual cost is based on the actual quantity of rock needed was 1017 yards. This was verified by the attached load tickets. FinalCost= Days= $24,710.94 0 Meridian City Council Meeting Agenda December 4, 2018 – Page 243 of 445 City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 6 L Project File Number: Item Title: Approval of Change Order 8 for Discovery Park General Construction Meeting Notes: to Knife River Corp. — Northwest for the Not -to - Exceed amount of $105,993.00. I TEM SHEET C ouncil Agenda I tem - 6.L . Presenter: Estimated Time f or P resentation: Title of I tem - Approval of Change Order 8 for Discovery P ark General C onstruction to K nife River C orp. – Northwest for the Not-to-E xceed amount of $105,993.00. C ouncil Notes: T his is not an item that requires signature - only date of approval. T hank you. AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 11/29/2018 S igned P O R equisition Cover Memo 11/29/2018 B udget Cover Memo 11/29/2018 Change Order 8 Cover Memo 11/29/2018 A I A C hange Order Cover Memo 11/29/2018 A S I 20 Work Summary Cover Memo 11/29/2018 RE V I E WE RS : Department Reviewer Action D ate F inance.J ohnson, Chris Approved 11/29/2018 - 1:33 P M F inance.B aird, Ted Approved 11/29/2018 - 5:49 P M Meridian City Council Meeting Agenda December 4, 2018 – Page 244 of 445 Page 1 Memo To: C.Jay Coles, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Mike Barton, Steve Siddoway, Keith Watts Date: 11/29/2018 Re: December 4 th City Council Meeting Agenda Item The Purchasing Department, on behalf of the Parks Department, respectfully requests that the following item be placed on the December 4 th City Council Consent Agenda for Council’s consideration. Approval of Change Order 8 for Discovery Park General Construction to Knife River Corp. – Northwest for the Not-to-Exceed amount of $105,993.00. Recommended Council Action: Approval of Change Order 8 for Discovery Park General Construction to Knife River Corp. - Northwest for the Not-to- Exceed amount of $105,993.00 and authorize Purchasing Manager to sign Purchase Order for the Not-to-Exceed amount of $105,993.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda December 4, 2018 – Page 245 of 445 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 2 4 6 o f 4 4 5 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 5200 - Parks - Admin 07 - Impact Fund From 10/1/2018 Through 9/30/2019 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 96927 Discovery Park 10121 Discovery Park 0.00 701,608.43 (701,608.43)0.00% 10121.e Discovery Park - Design 0.00 56,590.00 (56,590.00)0.00% 10121.h Discovery Park Construction 0.00 100,465.00 (100,465.00)0.00% 10121.L Discovery Park Maintenance Building 708,000.00 0.00 708,000.00 100.00% Carr...Carryforward 1,902,096.00 0.00 1,902,096.00 100.00% Total Capital Outlay 2,610,096.00 858,663.43 1,751,432.57 67.10% TOTAL EXPENDITURES 2,610,096.00 858,663.43 1,751,432.57 67.10% Date: 11/29/18 08:21:12 AM Page: 1Meridian City Council Meeting Agenda December 4, 2018 – Page 247 of 445 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 5200 - Parks - Admin 55 - Capital Projects From 10/1/2018 Through 9/30/2019 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 96927 Discovery Park Carr...Carryforward 3,000,000.00 0.00 3,000,000.00 100.00% Total Capital Outlay 3,000,000.00 0.00 3,000,000.00 100.00% TOTAL EXPENDITURES 3,000,000.00 0.00 3,000,000.00 100.00% Date: 11/29/18 08:21:12 AM Page: 2Meridian City Council Meeting Agenda December 4, 2018 – Page 248 of 445 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 2 4 9 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 2 5 0 o f 4 4 5 hvl�Pfl/ ® TM Document G70°1/CMM -1992 Change Order - Construction Manager -Adviser ,Edition PROJECT (Name and address): CHANGE ORDER NUMBER: 008 OWNER: City of Meridian - South Meridian INITIATION DATE: 111201/2018 CONSTRUCTION MANAGER; Regional Park Near East Lake Hazel Road in Meridian, ARCHITECT: Idaho CONTRACTOR: TO CONTRACTOR (Name and address): PROJECT NUMBERS: BP01 / 16-080 FIELD: Knife River Corporation - Northwest CONTRACT DATE: 12/21/2017 OTHER: ❑ 5450 W Gowen Road CONTRACT FOR: General Construction Boise, Idaho 83709 THE CONTRACT IS CHANGED AS FOLLOWS: 1) Provide all labor, materials and equipment required to install the gravel access road, gravel parking lot, building pad and complete concrete excavation, backfill and compaction for the Shop Building per ASI #20. ADD $105,993.00 The original Contract Sum was $ 11587,382.72 Net change by previously authorized Change Orders $ 338,521.00 The Contract Sum prior to this Change Order was $ 1,925,903,72 The Contract Sum will be increased by this Change Order in the amount of $ 105,993.00 The new Contract Sum including this Change Order will be $ 2,031,896.72 The Contract Time will be unchanged by Zero (0) days, The date of Substantial Completion as of the date of this Change Order therefore is NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. NOT VALID UNTIL SIGNED BY THE OWNER, CONSTRUCTION MANAGER, ARCHITECT AND CONTRACTOR. Kreizenbeck, LLC dba Kreizenbeck Constructors CONSTRUCTION MANAGER (Firm name) 11724 West Executive Drive Boise, Idaho 83713 AD y BY (Signa(ure) (Michael J. Berard (Typed name) DATE, Knife River Comoration - Northwest CONTRACTOR (Firm name) 5450 W Gowen Road Boise, Idaho 83709 ADDRESS BY (Si ata (Typed name) DATE: The Land Grout). Inc. ARCHITECT (Firm name) 462 East Shore Drive Suite 100 Ea lc Idoho 83616 S BY Signature) Bob Schafer 11.20.18 (Typed name) V DATE: Citv of Meridian OWNER (Firm name) 33 East Broadway Avenue Meridian ADDRES B am afar (Typed name) UJ DATE: AIA Document G701/CMan' —1902. Copyrightill) 1992 byThe American Institute of Architects. All rights reserved. WAfitdlhG: This AIA* Documont la protactad by U.9. Copyright Law and Intvmatlonal Tmatlov. Unauthorlxud mprodudion or dictribution of ihla AIAa Documunt, or any portion of tL may recult In cavae+. civil and criminal psnd lac, and %vlll W proaeculad to ihs maulmum oxtsM pocs1b1c under the IGw. This documentwas produced by AIA software at 11:42:13 ET on 11/20/2018 under Order No, 7830034678 which expires on 12129/2018, and Is not for resale. Urger Notes: (389ADABD) Meridian City Council Meeting Agenda December 4, 2018 – Page 252 of 445 11/19/2018 53982521.xls ASI 20 ASI SUMMARY City of Meridian - SMRP DESCRIPTION ASI - 20 Install gravel access road, parking lot, building pad, and complete concrete excavation backfill and compaction. BP No. 1 - Knife River Corporation $105,993.00 BP No. 2 - Franz Witte Landscape Contracting, Inc.$- BP No. 3 - Anvil Fence Company $- BP No. 4 - Landon Enterprises, LLC $- BP No. 5 - Walker Fox Brick and Block, Inc.$- BP No. 6 - Outland Steel, Inc.$- BP No. 7 - Leighton Enterprises, Inc.$- BP No. 8 - Signature Roofing $- BP No. 9 - D&A Door & Specialties, Inc.$- BP No. 10 - Precision Steel & Gypsum, Inc.$- BP No. 11 - David Epley & Associates $- BP No. 12 - SBI Contracting, Inc.$- BP No. 13 - Lucky Dog Recreation $- BP No. 14 - DeBest Plumbing, Inc.$- BP No. 15 - TVR, Inc.$- BP No. 16 - Power Plus, Inc.$- Total:$105,993.00 ***NOTE: All concrete work and building construction will be completed under a separate scope of work. Meridian City Council Meeting Agenda December 4, 2018 – Page 253 of 445 Meridian City Council Meeting Agenda December 4, 2018 – Page 254 of 445 Site Planning • Landscape Architecture • Civil Engineering • Golf Course Irrigation & Engineering • Graphic Design • Surveying 462 E Shore Dr, Suite 100 Eagle, Idaho 83616 P 208.939.4041 F 208.939.4445 ASI NO. 020 | November 08, 2018 To the Plans and Specifications for: South Meridian Regional Park | TLG PN 116007 GENERAL: 1.1 See attached full size drawing for more information. SPECIFICATIONS: 1.2 None DRAWINGS: 1.3 MATERIALS AREA J – SHEET C2.10 1) ADDITION: Gravel road from parking lot. MATERIALS AREA L – SHEET C2.17 1) NEW SHEET: See attached drawing. LAYOUT AREA J – SHEET C2.30 1) ADDITION: Gravel road from parking lot. LAYOUT AREA L – SHEET C2.33 1) NEW SHEET: See attached drawing. SITE SECTIONS – SHEET C2.57 1) NEW SHEET: See attached drawing. GRADING AREA J – SHEET C4.10 1) ADDITION: Gravel road from parking lot. GRADING AREA L – SHEET C4.17 1) NEW SHEET: See attached drawing. LIST OF DOCUMENTS SIZE OF SHEET NO. OF PAGES ASI No. 020 Summary 8.5x11 1 Drawings 22x34 7 END OF ASI No. 020 Meridian City Council Meeting Agenda December 4, 2018 – Page 255 of 445 G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G X X X X X X X X X EG EG EG EG EG EG EG EG EG EG E G EG GI R R GI R R EG EG EG EG EG EG EG EG EG EG EG EG EG E G E G E G E G E G E G E G EG EG EG EG EG EG EG EG EG EG EG END 7 6 Material Legend: Keynotes: 1.ADA PEDESTRIAN RAMP - TYPE 1 - SEE DETAIL 10/C2.50 & SPEC. SECTIONS 32 1313 & 32 1726. 2.PROPOSED FUTURE RIGHT-OF-WAY LINE. 3.STANDARD CONCRETE FLATWORK - SEE DETAIL 2/C2.50 & SPEC. SECTION 32 1313. 4.10'X2' CROSSWALK MARKING BAR - SEE SPEC. SECTION 32 1723. 5.TRAFFIC ARROW - SEE SPEC. SECTION 32 1723. 6.8' CHAIN LINK FENCE - SEE SPEC. SECTION 32 3113. 7.4' CHAIN LINK FENCE - SEE SPEC. SECTION 32 3113. 8.10' CHAIN LINK FENCE - SEE SPEC. SECTION 32 3113. 9.4' WIDE CHAIN LINK FENCE GATE - SEE SPEC. SECTION 32 3113. 10.FOUL BALL POLE PER SPEC. SECTION 12 9300. 11.SPORTS FIELD LIGHTING - SEE ELECTRICAL FOR MORE INFORMATION. 12.CHAIN LINK BACKSTOP - SEE DETAIL 5/C2.51 & SPEC. SECTION 32 3113. 13.DRINKING FOUNTAIN FOR REFERENCE ONLY. OWNER SUPPLIED AND INSTALLED. 14.ADA PARKING SIGN - SEE DETAIL 7&8/C2.51 & SPEC. SECTION 10 1453. 15.ACCESSIBLE PARKING LAYOUT - SEE DETAIL 6/C2.51 & SPEC. SECTION 32 1723. 16.18" CONCRETE RIBBON CURB - SEE DETAIL 9/C2.52 & SPEC. SECTION 32 1313. 17.CONTAINMENT CURB AT PLAYGROUND SURFACING - SEE DETAIL 2/C2.51 & SPEC. SECTION 32 1313. 18.LIGHT FIXTURE - SEE ELECTRICAL DRAWINGS. 19.CONCRETE RETAINING WALL AT CLIMBING WALL - SEE DETAIL 2/C2.53 & SPEC. SECTIONS 32 1313. COORDINATE WITH GRADING PLAN. 20.CLIMBING WALL CONCRETE PANEL- SEE DETAIL 10&11/C2.51. 21.CLIMBING WALL - CLIMBING BOULDERS - SEE DETAIL 1/C2.52. 22.CLIMBING WALL - SEAT BOULDERS - SEE DETAIL 2/C2.52. 23.HANDRAIL @ CLIMBING WALL - SEE DETAIL 5/C2.52. 24.CONCRETE STAIRS @ CLIMBING WALL - SEE DETAIL 1/C2.53 & SPEC. SECTION 32 1313. 25.BOULDERS @ PLAYGROUND EDGE - SEE DETAIL 9/C2.51. 26.BID ALTERNATE # 1: LARGE PICNIC SHELTER - SEE ARCHITECTURAL SHEET A3.33. 27.STORMWATER STRUCTURE - REFER TO DRAINAGE DRAWINGS C6.00. 28.CURB & GUTTER - SEE DETAIL 7&8/C2.50 & SPEC. SECTION 32 1313. REFER TO LEGEND FOR TYPE. 29.CONCESSION BUILDING - SEE ARCHITECTURAL SHEET A0.00. 30.SIDEWALK STOP BAR - SEE DETAIL 5/C2.53 & SPEC. SECTION 32 1723. 31.1' WIDE TRAFFIC STRIPING - REFER TO SPEC. SECTION 32 1723. 32.SEWER INFRASTRUCTURE - REFER TO UTILITY PLANS SHEETS C5.01-5.52. 33.BIKE RACK BY OWNER. SEE DETAIL 4/C2.52. 34.GRAVITY IRRIGATION BOX AND PIPING - REFER TO GRAVITY IRRIGATION SHEETS C-801 AND C5.04. 35.WELL AND PUMP - REFER TO GRAVITY IRRIGATION SHEET C-801. 36.CURB TRANSITION - SEE DETAIL 9/C2.50 & SPEC. SECTION 32 1313. 37.HEAVY DUTY CONCRETE PAVING - SEE DETAIL 5/C2.50 & SPEC. SECTION 32 1313. 38.WATER SPIGOT - REFER TO UTILITY PLANS SHEET C5.02. 39.PARKING LOT STRIPING - SEE SPEC. SECTION 32 1723. 40.BID ALTERNATE # 2: 40.1.LANDSCAPE BOULDERS - REFER TO DETAIL 7/C2.52 & 4/C2.53. 40.2.SEAT BOULDERS - REFER TO DETAIL 7/C2.52. 41.ELECTRICAL FIXTURE - REFER TO ELECTRICAL DRAWINGS FOR MORE INFORMATION. 42.TRASH RECEPTACLE BY OWNER. 43.THICKENED EDGE @ CONCRETE TRANSITION - SEE DETAIL 1/C2.51 & SPEC. SECTION 32 1313. 44.FIRE HYDRANT - SEE UTILITY DRAWINGS FOR MORE INFORMATION. 45.CHAINLINK FENCE AT CONCRETE FLATWORK - SEE DETAIL 3/C2.51 & SPEC. SECTIONS 32 1313 & 32 3113. 46.ADA PEDESTRIAN RAMP - TYPE 2 - SEE DETAIL 11/C2.50 & SPEC. SECTIONS 32 1313 & 32 1726. 47.TREE WELL AT PLAZA - SEE DETAIL 8/C2.52. COORDINATE WITH LANDSCAPE DETAILS, SHEET L1.50. 48.8" WIDE TRAFFIC STRIPING - REFER TO SPEC. SECTION 32 1723. 49.SOFTBALL FIELD EQUIPMENT - SEE SPEC. SECTION 12 9300. 50.6' CHAIN LINK FENCE - SEE SPEC. SECTION 32 3113. 51.BIKE REPAIR STATION BY OWNER. SEE DETAIL 3/C2.52. 52.8' WIDE CHAIN LINK FENCE GATE - SEE SPEC. SECTION 32 3113. 53.CONCRETE DRIVEWAY WITH DETACHED SIDEWALK PER ISPWC SD-710-C. 54.CONCRETE APRON AT LIGHT POLE - SEE DETAIL 5/C2.53 AND ELECTRICAL. 55.5' CHAIN LINK FENCE - SEE SPEC. SECTION 32 3113. 56.BENCH - BY OWNER. 57.INSTALL 1-IN WATER SERVICE AND YARD HYDRANT PER DETAIL 5/C5.51. 58.COVERWORX 14' x 16' HIP SHELTER, MODEL HP-1416-SW, ROOF COLOR PATINA GREEN 59.COVERWORX 20' x 24' HIP SHELTER, MODEL HP-2024-SW, ROOF COLOR ROMAN BLUE 60.COVERWORX 20' x 30' HIP SHELTER, MODEL HP-2030-SW, ROOF COLOR AUTUMN RED 61.12" WIDE CONTAINMENT CURB - SEE DETAIL 6/C2.55 62.ADA PEDESTRIAN RAMP - TYPE 3 - SEE DETAIL 7/C2.53 & SPEC. SECTIONS 32 1313 & 32 1726 Sheet Notes: LANDSCAPE AREA, SEE LANDSCAPE PLAN L1.00 HEAVY DUTY ASPHALT, SEE DETAIL 1/C2.50 & SPEC. SECTION 32 1216. STANDARD CONCRETE FLATWORK - SEE DETAIL 2/C2.50 & SPEC. SECTIONS 32 1313 & 32 1373. REVERSE CURB & GUTTER - SEE DETAIL 8/C2.50 & SPEC. SECTION 32 1313. CATCH CURB & GUTTER - SEE DETAIL 7/C2.50 & SPEC. SECTION 32 1313. A.CONTRACTOR SHALL FIELD VERIFY THAT ALL IMPROVEMENTS INCLUDING, BUT NOT LIMITED TO, SIDEWALK, CURBS, GUTTERS, PEDESTRIAN RAMPS AND THE MAIN ACCESS DRIVE LOCATION ARE AS SHOWN IN THESE PLANS. CONTACT ARCHITECT IF DISCREPANCIES ARE FOUND. B.CONTRACTOR SHALL COMPLY WITH GENERAL NOTES, PLAN SHEET C3.00. C.COORDINATE INSTALLATION OF ELECTRICAL AND IRRIGATION CONDUIT AND SLEEVES WITH RESPECTIVE CONTRACTORS. D.PROVIDE FLATWORK JOINTS AS SHOWN ON PLANS. JOINTS ARE AN INTEGRAL PART OF THE DESIGN AND SHALL NOT VARY FROM PATTERNS AND LOCATIONS SHOWN. CONTRACTOR SHALL REMOVE ANY FLATWORK THAT DOES NOT CONFORM TO THE DESIGN. E.TRANSITION OF CURVES TO OTHER CURVES AND CURVES TO TANGENTS SHALL BE SMOOTH AND CONTINUOUS. F.CONTRACTOR SHALL REFER TO SPECIFICATIONS AND DETAILS FOR ADDITIONAL REQUIREMENTS. G.LAYOUT PROJECT AS DESIGNED. CONTRACTOR SHALL REMOVE WORK THAT DOES NOT CONFORM TO DRAWINGS AND SPECIFICATIONS AT NO COST TO OWNER. H.CONTRACTOR SHALL COMPLY WITH ADA ACCESSIBILITY GUIDELINES, WITHIN THE PUBLIC RIGHT-OF-WAY, THROUGHOUT THE DURATION OF THE PROJECT AS REQUIRED BY THE AGENCY HAVING AUTHORITY. I.ALL DIMENSIONS ARE TO FACE OF CURB, EDGE OF WALK, EDGE OF PAVEMENT, EDGE OF FOUNDATION, EDGE OF WALLS, CENTER OF POST, OR PROPERTY LINE. HEAVY DUTY CONCRETE FLATWORK, SEE DETAIL 5/C2.50 & SPEC. SECTIONS 32 1313 & 32 1373. PLAYGROUND SURFACING AND EQUIPMENT BY OTHERS. NOT A PART. ROADWAY IMPROVEMENTS - SEE SHEET C7.00-C7.05. ALL WORK IN LAKE HAZEL ROAD RIGHT-OF-WAY IS PENDING A.C.H.D. APPROVAL THIS PLAN IS INCLUDED FOR INFORMATIONAL AND PRICING PURPOSES ONLY GRAVEL SURFACING - SEE SPEC. SECTION 32 2000. 3"-DEPTH SOFTBALL INFIELD SURFACING - SEE SPECIFICATION SECTION 32 9200. 18" DEPTH, 3/8" PEA GRAVEL OVER SUBBASE COURSE - REFER TO DETAIL 6/C2.55 & SEE SPEC. SECTION 31 2000 LIGHT DUTY ASPHALT - SEE DETAIL 5/C2.55 # Pr o j e c t N a m e : Fi l e L o c a t i o n : g: \ 2 0 1 6 \ 1 1 6 0 0 7 \ c a d \ _ c d c a d \ 1 1 6 0 0 7 c d c 2 . 2 0 s i t e m a t e r i a l s . d w g La s t P l o t t e d B y : ji m g u t e Da t e P l o t t e d : Th u r s d a y , N o v e m b e r 8 2 0 1 8 a t 0 6 : 3 6 P M Re v i s i o n s Th i s d o c u m e n t a n d t h e i n f o r m a t i o n c o n t a i n e d h e r e i n m a y n o t b e c o p i e d o r r e p r o d u c e d wi t h o u t e x p r e s s w r i t t e n p e r m i s s i o n o f T h e L a n d G r o u p , I n c . Un a u t h o r i z e d d i s c l o s u r e o r c o n s t r u c t i o n u s e a r e p r o h i b i t e d b y c o p y r i g h t l a w . Date of Issuance: Project No.: Designed by: Checked by: Sheet No.: Sh e e t T i t l e : 17 . 0 9 . 0 4 . 2 0 1 8 A S I 1 7 18 . 0 9 . 1 3 . 2 0 1 8 A S I 1 8 19 . 1 0 . 1 1 . 2 0 1 8 A S I 1 9 20 . 1 1 . 0 8 . 2 0 1 8 A S I 2 0 JWG/BRS/DJK TLG 06.21.2018 116007 So u t h M e r i d i a n R e g i o n a l P a r k Ci t y o f M e r i d i a n Co n s t r u c t i o n D r a w i n g s Me r i d i a n ID HORIZONTAL SCALE: 1" = 20' Materials Area J 20'40'0 Ma t e r i a l s A r e a J MA T C H L I N E - S E E S H E E T C 2 . 1 1 MATCH LINE - SEE SHEET C2.08 C2.10 ASI 020 20 MA T C H L I N E - S E E S H E E T C 2 . 1 7 11/08/2018 Meridian City Council Meeting Agenda December 4, 2018 – Page 256 of 445 EG EG E G E G E G E G E G E G E G E G E G EG EG EG EG EG E G E G E G E G E G E G E G E G E G EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG Pr o j e c t N a m e : Fi l e L o c a t i o n : g: \ 2 0 1 6 \ 1 1 6 0 0 7 \ c a d \ _ c d c a d \ 1 1 6 0 0 7 c d c 2 . 2 0 s i t e m a t e r i a l s . d w g La s t P l o t t e d B y : ji m g u t e Da t e P l o t t e d : Th u r s d a y , N o v e m b e r 8 2 0 1 8 a t 0 6 : 3 6 P M Re v i s i o n s Th i s d o c u m e n t a n d t h e i n f o r m a t i o n c o n t a i n e d h e r e i n m a y n o t b e c o p i e d o r r e p r o d u c e d wi t h o u t e x p r e s s w r i t t e n p e r m i s s i o n o f T h e L a n d G r o u p , I n c . Un a u t h o r i z e d d i s c l o s u r e o r c o n s t r u c t i o n u s e a r e p r o h i b i t e d b y c o p y r i g h t l a w . Date of Issuance: Project No.: Designed by: Checked by: Sheet No.: Sh e e t T i t l e : 17 . 0 9 . 0 4 . 2 0 1 8 A S I 1 7 18 . 0 9 . 1 3 . 2 0 1 8 A S I 1 8 19 . 1 0 . 1 1 . 2 0 1 8 A S I 1 9 20 . 1 1 . 0 8 . 2 0 1 8 A S I 2 0 JWG/BRS/DJK TLG 06.21.2018 116007 So u t h M e r i d i a n R e g i o n a l P a r k Ci t y o f M e r i d i a n Co n s t r u c t i o n D r a w i n g s Me r i d i a n ID HORIZONTAL SCALE: 1" = 20' Materials Area L 20'40'0 Ma t e r i a l s A r e a L MA T C H L I N E - S E E S H E E T C 4 . 1 0 M A T C H L I N E - S E E S H E E T C 4 . 0 8 Grading Notes: General Grading Notes: 1.ALL CUT AND FILL SUB GRADES SHALL BE PER THE FINISHED GRADING PLANS AND SECTIONS. 2.ALL FILL SHALL MEET THE GRADING LIMITS SPECIFIED WITH THE GEOTECHNICAL REPORT PROVIDED BY STRATA, AND PLACED AND COMPACTED PER CONTROLLED MOISTURE AND DENSITY CONDITIONS. 3.IF APPROVED SUFFICIENT GRAVEL QUANTITY IS NOT AVAILABLE THROUGH ON-SITE GRADING AS PROPOSED, THEN APPROVED IMPORTED STRUCTURAL FILL SHALL BE USED TO ESTABLISH SUB GRADES. 4.ALL FILL AND BACKFILL SHALL BE APPROVED BY THE CONSTRUCTION MANAGER AND STRATA GEOTECHNICAL ENGINEER, MOISTURE-CONDITIONED TO WITHIN 2 PERCENT OF OPTIMUM MOISTURE CONTENT, AND PLACED IN UNIFORM LIFTS OF SUITABLE THICKNESS FOR THE COMPACTION EQUIPMENT. Grading Legend: CURB & CATCH PLATE GUTTER PER DETAIL 5/C2.50. CURB & REVERSE PLATE GUTTER PER DETAIL 6/C2.50. GRADE BREAK C2.17 1.THE LOCATIONS OF EXISTING UNDERGROUND UTILITIES ARE SHOWN IN AN APPROXIMATE WAY ONLY. THE CONTRACTOR SHALL DETERMINE THE EXACT LOCATION OF ALL EXISTING UTILITIES BEFORE COMMENCING WORK. THE CONTRACTOR AGREES TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES WHICH MIGHT BE OCCASIONED AS A RESULT OF FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL UTILITIES. THE CONTRACTOR SHALL CONTACT UDIG AT 811 OR (1-800-342-1585) FOR EXACT LOCATIONS A MINIMUM OF TWO FULL BUSINESS DAYS PRIOR TO EXCAVATION. 2.CONTRACTOR SHALL COMPLY WITH GENERAL NOTES, PLAN SHEET C3.00. 3.ALL WORK SHALL BE DONE IN ACCORDANCE THE LATEST EDITION OF IDAHO STANDARDS FOR PUBLIC WORKS CONSTRUCTION (ISPWC) SPECIFICATIONS AND DRAWINGS. 4.SPOT ELEVATIONS INDICATE TOP OF FINISH GRADE SURFACE AT LIP OF GUTTER/PAVEMENT SURFACE OR OTHER SURFACE AS INDICATED BY THE FOLLOWING ABBREVIATIONS: FF-FINISH FLOOR FG-FINISH GRADE GB-GRADE BREAK LIP-LIP OF GUTTER MX-MATCH EXISTING RIM-RIM OF STRUCTURE TBC-TOP BACK OF CURB TC-TOP OF CONCRETE HP-HIGH POINT 3.LONGITUDINAL CROSS SLOPE OF ALL SIDEWALKS SHALL NOT EXCEED 5%. HORIZONTAL CROSS SLOPE SHALL NOT EXCEED 1.5%. SLOPES WITHIN PEDESTRIAN RAMPS SHALL NOT EXCEED 12:1 SLOPE IN ANY DIRECTION. 4.SLOPE WITHIN ADA ACCESSIBLE PARKING AREAS SHALL NOT EXCEED 2% IN ANY DIRECTION. GBFF = 2746.26 ENTIRE SHEET ASI 020 20 ROADWAY PER SECTION 1/C2.57 SITE PER SECTION 2/C2.57 11/08/2018 Material Legend: Keynotes: 1.ADA PEDESTRIAN RAMP - TYPE 1 - SEE DETAIL 10/C2.50 & SPEC. SECTIONS 32 1313 & 32 1726. 2.PROPOSED FUTURE RIGHT-OF-WAY LINE. 3.STANDARD CONCRETE FLATWORK - SEE DETAIL 2/C2.50 & SPEC. SECTION 32 1313. 4.10'X2' CROSSWALK MARKING BAR - SEE SPEC. SECTION 32 1723. 5.TRAFFIC ARROW - SEE SPEC. SECTION 32 1723. 6.8' CHAIN LINK FENCE - SEE SPEC. SECTION 32 3113. 7.4' CHAIN LINK FENCE - SEE SPEC. SECTION 32 3113. 8.10' CHAIN LINK FENCE - SEE SPEC. SECTION 32 3113. 9.4' WIDE CHAIN LINK FENCE GATE - SEE SPEC. SECTION 32 3113. 10.FOUL BALL POLE PER SPEC. SECTION 12 9300. 11.SPORTS FIELD LIGHTING - SEE ELECTRICAL FOR MORE INFORMATION. 12.CHAIN LINK BACKSTOP - SEE DETAIL 5/C2.51 & SPEC. SECTION 32 3113. 13.DRINKING FOUNTAIN FOR REFERENCE ONLY. OWNER SUPPLIED AND INSTALLED. 14.ADA PARKING SIGN - SEE DETAIL 7&8/C2.51 & SPEC. SECTION 10 1453. 15.ACCESSIBLE PARKING LAYOUT - SEE DETAIL 6/C2.51 & SPEC. SECTION 32 1723. 16.18" CONCRETE RIBBON CURB - SEE DETAIL 9/C2.52 & SPEC. SECTION 32 1313. 17.CONTAINMENT CURB AT PLAYGROUND SURFACING - SEE DETAIL 2/C2.51 & SPEC. SECTION 32 131 18.LIGHT FIXTURE - SEE ELECTRICAL DRAWINGS. 19.CONCRETE RETAINING WALL AT CLIMBING WALL - SEE DETAIL 2/C2.53 & SPEC. SECTIONS 32 1313 COORDINATE WITH GRADING PLAN. 20.CLIMBING WALL CONCRETE PANEL- SEE DETAIL 10&11/C2.51. 21.CLIMBING WALL - CLIMBING BOULDERS - SEE DETAIL 1/C2.52. 22.CLIMBING WALL - SEAT BOULDERS - SEE DETAIL 2/C2.52. 23.HANDRAIL @ CLIMBING WALL - SEE DETAIL 5/C2.52. 24.CONCRETE STAIRS @ CLIMBING WALL - SEE DETAIL 1/C2.53 & SPEC. SECTION 32 1313. 25.BOULDERS @ PLAYGROUND EDGE - SEE DETAIL 9/C2.51. 26.BID ALTERNATE # 1: LARGE PICNIC SHELTER - SEE ARCHITECTURAL SHEET A3.33. 27.STORMWATER STRUCTURE - REFER TO DRAINAGE DRAWINGS C6.00. 28.CURB & GUTTER - SEE DETAIL 7&8/C2.50 & SPEC. SECTION 32 1313. REFER TO LEGEND FOR TYPE 29.CONCESSION BUILDING - SEE ARCHITECTURAL SHEET A0.00. 30.SIDEWALK STOP BAR - SEE DETAIL 5/C2.53 & SPEC. SECTION 32 1723. 31.1' WIDE TRAFFIC STRIPING - REFER TO SPEC. SECTION 32 1723. 32.SEWER INFRASTRUCTURE - REFER TO UTILITY PLANS SHEETS C5.01-5.52. 33.BIKE RACK BY OWNER. SEE DETAIL 4/C2.52. 34.GRAVITY IRRIGATION BOX AND PIPING - REFER TO GRAVITY IRRIGATION SHEETS C-801 AND C5.04 35.WELL AND PUMP - REFER TO GRAVITY IRRIGATION SHEET C-801. 36.CURB TRANSITION - SEE DETAIL 9/C2.50 & SPEC. SECTION 32 1313. 37.HEAVY DUTY CONCRETE PAVING - SEE DETAIL 5/C2.50 & SPEC. SECTION 32 1313. 38.WATER SPIGOT - REFER TO UTILITY PLANS SHEET C5.02. 39.PARKING LOT STRIPING - SEE SPEC. SECTION 32 1723. 40.BID ALTERNATE # 2: 40.1.LANDSCAPE BOULDERS - REFER TO DETAIL 7/C2.52 & 4/C2.53. 40.2.SEAT BOULDERS - REFER TO DETAIL 7/C2.52. 41.ELECTRICAL FIXTURE - REFER TO ELECTRICAL DRAWINGS FOR MORE INFORMATION. 42.TRASH RECEPTACLE BY OWNER. 43.THICKENED EDGE @ CONCRETE TRANSITION - SEE DETAIL 1/C2.51 & SPEC. SECTION 32 1313. 44.FIRE HYDRANT - SEE UTILITY DRAWINGS FOR MORE INFORMATION. 45.CHAINLINK FENCE AT CONCRETE FLATWORK - SEE DETAIL 3/C2.51 & SPEC. SECTIONS 32 1313 & 3 46.ADA PEDESTRIAN RAMP - TYPE 2 - SEE DETAIL 11/C2.50 & SPEC. SECTIONS 32 1313 & 32 1726. 47.TREE WELL AT PLAZA - SEE DETAIL 8/C2.52. COORDINATE WITH LANDSCAPE DETAILS, SHEET L1.5 48.8" WIDE TRAFFIC STRIPING - REFER TO SPEC. SECTION 32 1723. 49.SOFTBALL FIELD EQUIPMENT - SEE SPEC. SECTION 12 9300. 50.6' CHAIN LINK FENCE - SEE SPEC. SECTION 32 3113. 51.BIKE REPAIR STATION BY OWNER. SEE DETAIL 3/C2.52. 52.8' WIDE CHAIN LINK FENCE GATE - SEE SPEC. SECTION 32 3113. 53.CONCRETE DRIVEWAY WITH DETACHED SIDEWALK PER ISPWC SD-710-C. 54.CONCRETE APRON AT LIGHT POLE - SEE DETAIL 5/C2.53 AND ELECTRICAL. 55.5' CHAIN LINK FENCE - SEE SPEC. SECTION 32 3113. 56.BENCH - BY OWNER. 57.INSTALL 1-IN WATER SERVICE AND YARD HYDRANT PER DETAIL 5/C5.51. 58.COVERWORX 14' x 16' HIP SHELTER, MODEL HP-1416-SW, ROOF COLOR PATINA GREEN 59.COVERWORX 20' x 24' HIP SHELTER, MODEL HP-2024-SW, ROOF COLOR ROMAN BLUE 60.COVERWORX 20' x 30' HIP SHELTER, MODEL HP-2030-SW, ROOF COLOR AUTUMN RED 61.12" WIDE CONTAINMENT CURB - SEE DETAIL 6/C2.55 62.ADA PEDESTRIAN RAMP - TYPE 3 - SEE DETAIL 7/C2.53 & SPEC. SECTIONS 32 1313 & 32 1726 Sheet Notes: LANDSCAPE AREA, SEE LANDSCAPE PLAN L1.00 HEAVY DUTY ASPHALT, SEE DETAIL 1/C2.50 & SPEC. SECTION 32 1216. STANDARD CONCRETE FLATWO - SEE DETAIL 2/C2.50 & SPEC. SECTIONS 32 1313 & 32 1373. REVERSE CURB & GUTTER - SEE DETAIL 8/C2.50 & SPEC. SECTION 32 1313. CATCH CURB & GUTTER - SEE DETAIL 7/C2.50 & SPEC. SECTION 32 1313. A.CONTRACTOR SHALL FIELD VERIFY THAT ALL IMPROVEMENTS INCLUDING, BUT NOT LIMITED TO, S CURBS, GUTTERS, PEDESTRIAN RAMPS AND THE MAIN ACCESS DRIVE LOCATION ARE AS SHOWN PLANS. CONTACT ARCHITECT IF DISCREPANCIES ARE FOUND. B.CONTRACTOR SHALL COMPLY WITH GENERAL NOTES, PLAN SHEET C3.00. C.COORDINATE INSTALLATION OF ELECTRICAL AND IRRIGATION CONDUIT AND SLEEVES WITH RESPE CONTRACTORS. D.PROVIDE FLATWORK JOINTS AS SHOWN ON PLANS. JOINTS ARE AN INTEGRAL PART OF THE DESIG NOT VARY FROM PATTERNS AND LOCATIONS SHOWN. CONTRACTOR SHALL REMOVE ANY FLATWO NOT CONFORM TO THE DESIGN. E.TRANSITION OF CURVES TO OTHER CURVES AND CURVES TO TANGENTS SHALL BE SMOOTH AND C F.CONTRACTOR SHALL REFER TO SPECIFICATIONS AND DETAILS FOR ADDITIONAL REQUIREMENTS. G.LAYOUT PROJECT AS DESIGNED. CONTRACTOR SHALL REMOVE WORK THAT DOES NOT CONFORM AND SPECIFICATIONS AT NO COST TO OWNER. H.CONTRACTOR SHALL COMPLY WITH ADA ACCESSIBILITY GUIDELINES, WITHIN THE PUBLIC RIGHT-O THROUGHOUT THE DURATION OF THE PROJECT AS REQUIRED BY THE AGENCY HAVING AUTHORITY I.ALL DIMENSIONS ARE TO FACE OF CURB, EDGE OF WALK, EDGE OF PAVEMENT, EDGE OF FOUNDAT WALLS, CENTER OF POST, OR PROPERTY LINE. HEAVY DUTY CONCRETE FLATWORK, SEE DETAIL 5/C2.5 SPEC. SECTIONS 32 1313 & 32 1373. PLAYGROUND SURFACING AND EQUIPMENT BY OTHERS. NOT A PART. ROADWAY IMPROVEMENTS - S SHEET C7.00-C7.05. ALL WORK IN LAKE HAZEL ROA RIGHT-OF-WAY IS PENDING A.C.H.D. APPROVAL THIS PLAN IS INCLUDED FOR INFORMATIONAL AND PRICING PURPOSES ONLY GRAVEL SURFACING - SEE SPEC. SECTION 32 2000. 3"-DEPTH SOFTBALL INFIELD SURFACING - SEE SPECIFICATION SECTION 32 9200. 18" DEPTH, 3/8" PEA GRAVEL OVER SUBBASE COURSE - REFER TO DETAIL 6/C2.55 & SEE SPEC. SECTION 31 2000 LIGHT DUTY ASPHALT - SEE DETAIL 5/C2.55 # Meridian City Council Meeting Agenda December 4, 2018 – Page 257 of 445 G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G X X X X X X X X X EG EG EG EG EG EG EG EG EG EG E G EG 15'' G I R R GI R R GI R R EG EG EG EG EG EG EG EG EG EG EG EG EG E G E G E G E G E G E G E G EG EG EG EG EG EG EG EG EG EG EG 3 4 9 . 2 7 ' 197 . 6 2 ' 15 . 0 6 ' 7. 4 7 ' 6 0 . 2 3 ' R15 ' R 1 5 ' R 3 4 3 . 6 3 ' 2 5 ' 131.24' 166.27' Pr o j e c t N a m e : Fi l e L o c a t i o n : g: \ 2 0 1 6 \ 1 1 6 0 0 7 \ c a d \ _ c d c a d \ 1 1 6 0 0 7 c d c 2 . 1 0 s i t e l a y o u t . d w g La s t P l o t t e d B y : ji m g u t e Da t e P l o t t e d : Th u r s d a y , N o v e m b e r 8 2 0 1 8 a t 0 6 : 3 6 P M Re v i s i o n s Th i s d o c u m e n t a n d t h e i n f o r m a t i o n c o n t a i n e d h e r e i n m a y n o t b e c o p i e d o r r e p r o d u c e d wi t h o u t e x p r e s s w r i t t e n p e r m i s s i o n o f T h e L a n d G r o u p , I n c . Un a u t h o r i z e d d i s c l o s u r e o r c o n s t r u c t i o n u s e a r e p r o h i b i t e d b y c o p y r i g h t l a w . Date of Issuance: Project No.: Designed by: Checked by: Sheet No.: Sh e e t T i t l e : 17 . 0 9 . 0 4 . 2 0 1 8 A S I 1 7 18 . 0 9 . 1 3 . 2 0 1 8 A S I 1 8 19 . 1 0 . 1 1 . 2 0 1 8 A S I 1 9 20 . 1 1 . 0 8 . 2 0 1 8 A S I 2 0 JWG/BRS/DJK TLG 06.21.2018 116007 So u t h M e r i d i a n R e g i o n a l P a r k Ci t y o f M e r i d i a n Co n s t r u c t i o n D r a w i n g s Me r i d i a n ID HORIZONTAL SCALE: 1" = 20' Layout Area J 20'40'0 La y o u t A r e a J MA T C H L I N E - S E E S H E E T C 2 . 3 1 MATCH LINE - SEE SHEET C2.08 C2.30 Sheet Notes: 1.CONTRACTOR SHALL COMPLY WITH GENERAL NOTES. 2.REFER CLOSELY TO BUILDING LAYOUT DRAWINGS IN RELATION TO SITE LAYOUT ITEMS. CONTRACTOR TO VERIFY LISTED DIMENSIONS PRIOR TO CONSTRUCTION. 3.REFER TO CALL-OUT AND MATERIALS PLAN SHEET C2.00-C2.11 FOR ADDITIONAL INFORMATION. 4.COORDINATE INSTALLATION OF ELECTRICAL AND IRRIGATION CONDUIT AND SLEEVES WITH RESPECTIVE CONTRACTORS. 5.ALL DIMENSIONS ARE TO FACE OF CURB, EDGE OF WALK, EDGE OF PAVEMENT, EDGE OF FOUNDATION, EDGE OF WALLS OR CENTER OF POST. 6.THE CONTRACTOR SHALL VERIFY ALL DIMENSIONS DISTANCES AND GRADES IN THE FIELD AND BRING ANY DISCREPANCIES TO THE ATTENTION OF THE CONSTRUCTION MANAGER FOR A DECISION PRIOR TO COMMENCING WITH THE WORK. 7.WHEREVER CONCRETE FLATWORK ABUTS BUILDINGS OR COLUMNS IT SHALL HAVE AN EXPANSION JOINT. 8.PROVIDE JOINTS AS SHOWN ON PLANS. JOINTS ARE AN INTEGRAL PART OF THE DESIGN AND SHALL NOT VARY FROM PATTERNS AND LOCATIONS SHOWN. CONTRACTOR SHALL REMOVE ANY FLATWORK THAT DOES NOT CONFORM TO THE DESIGN. 9.ALL WALKS AND FLATWORK SHALL BE ESTABLISHED IN THE FIELD FOR REVIEW AND APPROVAL. THE CONTRACTOR SHALL LAYOUT THE AREA OR FORM WORK FOR REVIEW BY THE CONSTRUCTION MANAGER. AFTER REVIEW AND NECESSARY MODIFICATIONS AS DIRECTED BY THE OWNER'S REPRESENTATIVE, THE CONTRACTOR SHALL PROCEED WITH CONSTRUCTION. IF APPROVAL IS NOT OBTAINED, THE CONTRACTOR IS RESPONSIBLE FOR REMOVAL OF ANY UNAUTHORIZED FIELD ADJUSTMENTS. 10.TRANSITION OF CURVES TO OTHER CURVES AND CURVES TO TANGENTS SHALL BE SMOOTH AND CONTINUOUS. 11.CONTRACTOR SHALL REFER TO SPECIFICATIONS AND DETAILS FOR ADDITIONAL REQUIREMENTS. 12.CROSS SLOPES OF ALL SIDEWALKS SHALL NOT EXCEED 1.50%. SLOPES WITHIN PEDESTRIAN RAMPS SHALL NOT EXCEED 1:12 SLOPE IN ANY DIRECTION. THERE ARE NO TOLERANCES ALLOWED ABOVE THE MAXIMUM SLOPES. MA T C H L I N E - S E E S H E E T C 2 . 3 3 ASI 020 20 11/08/2018 Meridian City Council Meeting Agenda December 4, 2018 – Page 258 of 445 N0 0 ° 0 1 ' 4 2 " W 2 6 7 2 . 7 6 ' N0 0 ° 0 1 ' 4 2 " W 2 6 7 2 . 7 6 ' EG EG E G E G E G E G E G E G E G E G E G EG EG EG EG EG E G E G E G E G E G E G E G E G E G EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG 2 5 ' R 2 8 ' 12'44' 80 ' 70 ' 15 ' 1 6 0 . 0 9 ' R 5 3 ' 50.03' 100' 284.89' R 2 8 ' 96' 70 ' 8'32'Pr o j e c t N a m e : Fi l e L o c a t i o n : g: \ 2 0 1 6 \ 1 1 6 0 0 7 \ c a d \ _ c d c a d \ 1 1 6 0 0 7 c d c 2 . 1 0 s i t e l a y o u t . d w g La s t P l o t t e d B y : ji m g u t e Da t e P l o t t e d : Th u r s d a y , N o v e m b e r 8 2 0 1 8 a t 0 6 : 3 6 P M Re v i s i o n s Th i s d o c u m e n t a n d t h e i n f o r m a t i o n c o n t a i n e d h e r e i n m a y n o t b e c o p i e d o r r e p r o d u c e d wi t h o u t e x p r e s s w r i t t e n p e r m i s s i o n o f T h e L a n d G r o u p , I n c . Un a u t h o r i z e d d i s c l o s u r e o r c o n s t r u c t i o n u s e a r e p r o h i b i t e d b y c o p y r i g h t l a w . Date of Issuance: Project No.: Designed by: Checked by: Sheet No.: Sh e e t T i t l e : 17 . 0 9 . 0 4 . 2 0 1 8 A S I 1 7 18 . 0 9 . 1 3 . 2 0 1 8 A S I 1 8 19 . 1 0 . 1 1 . 2 0 1 8 A S I 1 9 20 . 1 1 . 0 8 . 2 0 1 8 A S I 2 0 JWG/BRS/DJK TLG 06.21.2018 116007 So u t h M e r i d i a n R e g i o n a l P a r k Ci t y o f M e r i d i a n Co n s t r u c t i o n D r a w i n g s Me r i d i a n ID HORIZONTAL SCALE: 1" = 20' Layout Area L 20'40'0 La y o u t A r e a L C2.33 Sheet Notes: 1.CONTRACTOR SHALL COMPLY WITH GENERAL NOTES. 2.REFER CLOSELY TO BUILDING LAYOUT DRAWINGS IN RELATION TO SITE LAYOUT ITEMS. CONTRACTOR TO VERIFY LISTED DIMENSIONS PRIOR TO CONSTRUCTION. 3.REFER TO CALL-OUT AND MATERIALS PLAN SHEET C2.00-C2.11 FOR ADDITIONAL INFORMATION. 4.COORDINATE INSTALLATION OF ELECTRICAL AND IRRIGATION CONDUIT AND SLEEVES WITH RESPECTIVE CONTRACTORS. 5.ALL DIMENSIONS ARE TO FACE OF CURB, EDGE OF WALK, EDGE OF PAVEMENT, EDGE OF FOUNDATION, EDGE OF WALLS OR CENTER OF POST. 6.THE CONTRACTOR SHALL VERIFY ALL DIMENSIONS DISTANCES AND GRADES IN THE FIELD AND BRING ANY DISCREPANCIES TO THE ATTENTION OF THE CONSTRUCTION MANAGER FOR A DECISION PRIOR TO COMMENCING WITH THE WORK. 7.WHEREVER CONCRETE FLATWORK ABUTS BUILDINGS OR COLUMNS IT SHALL HAVE AN EXPANSION JOINT. 8.PROVIDE JOINTS AS SHOWN ON PLANS. JOINTS ARE AN INTEGRAL PART OF THE DESIGN AND SHALL NOT VARY FROM PATTERNS AND LOCATIONS SHOWN. CONTRACTOR SHALL REMOVE ANY FLATWORK THAT DOES NOT CONFORM TO THE DESIGN. 9.ALL WALKS AND FLATWORK SHALL BE ESTABLISHED IN THE FIELD FOR REVIEW AND APPROVAL. THE CONTRACTOR SHALL LAYOUT THE AREA OR FORM WORK FOR REVIEW BY THE CONSTRUCTION MANAGER. AFTER REVIEW AND NECESSARY MODIFICATIONS AS DIRECTED BY THE OWNER'S REPRESENTATIVE, THE CONTRACTOR SHALL PROCEED WITH CONSTRUCTION. IF APPROVAL IS NOT OBTAINED, THE CONTRACTOR IS RESPONSIBLE FOR REMOVAL OF ANY UNAUTHORIZED FIELD ADJUSTMENTS. 10.TRANSITION OF CURVES TO OTHER CURVES AND CURVES TO TANGENTS SHALL BE SMOOTH AND CONTINUOUS. 11.CONTRACTOR SHALL REFER TO SPECIFICATIONS AND DETAILS FOR ADDITIONAL REQUIREMENTS. 12.CROSS SLOPES OF ALL SIDEWALKS SHALL NOT EXCEED 1.50%. SLOPES WITHIN PEDESTRIAN RAMPS SHALL NOT EXCEED 1:12 SLOPE IN ANY DIRECTION. THERE ARE NO TOLERANCES ALLOWED ABOVE THE MAXIMUM SLOPES. M A T C H L I N E - S E E S H E E T C 2 . 3 0 MATCH LINE - SEE SHEET C2.29 ENTIRE SHEET ASI 020 20 11/08/2018 Meridian City Council Meeting Agenda December 4, 2018 – Page 259 of 445 Si t e S e c t i o n s C2.57 1 Site Section - Maintenance Building Access Road (Temporary) Scale: NTS Pr o j e c t N a m e : Fi l e L o c a t i o n : g: \ 2 0 1 6 \ 1 1 6 0 0 7 \ c a d \ _ c d c a d \ 1 1 6 0 0 7 c d c 2 . 5 5 s i t e s e c t i o n s . d w g La s t P l o t t e d B y : ji m g u t e Da t e P l o t t e d : Th u r s d a y , N o v e m b e r 8 2 0 1 8 a t 0 6 : 4 6 P M Re v i s i o n s Th i s d o c u m e n t a n d t h e i n f o r m a t i o n c o n t a i n e d h e r e i n m a y n o t b e c o p i e d o r r e p r o d u c e d wi t h o u t e x p r e s s w r i t t e n p e r m i s s i o n o f T h e L a n d G r o u p , I n c . Un a u t h o r i z e d d i s c l o s u r e o r c o n s t r u c t i o n u s e a r e p r o h i b i t e d b y c o p y r i g h t l a w . Date of Issuance: Project No.: Designed by: Checked by: Sheet No.: Sh e e t T i t l e : 17 . 0 9 . 0 4 . 2 0 1 8 A S I 1 7 18 . 0 9 . 1 3 . 2 0 1 8 A S I 1 8 19 . 1 0 . 1 1 . 2 0 1 8 A S I 1 9 20 . 1 1 . 0 8 . 2 0 1 8 A S I 2 0 JWG/BRS/DJK TLG 06.21.2018 116007 So u t h M e r i d i a n R e g i o n a l P a r k Ci t y o f M e r i d i a n Co n s t r u c t i o n D r a w i n g s Me r i d i a n ID EXISTING GROUND SURFACE (SHOWN APPROX.) FINISHED GRADE SURFACE (SHOWN APPROX., SEE GRADING PLAN) 9-IN MIN. DEPTH SUBBASE COURSE PER SPECIFICATION SECTION 31 20 00 ANTICIPATED BOTTOM OF CL SOIL 12.5'12.5' 25' CONTECH C-200 WOVEN GEOTEXTILE FABRIC (OR ENGINEER APPROVED EQUIVALENT), INSTALL PER MANUFACTURER'S RECOMMENDATIONS PROOF-ROLL EXISTING CLAY SUBGRADE WITH 5-TON STATIC DRUM ROLLER. EXCAVATE OBSERVED UNSTABLE AREAS AND REPLACE WITH SUBBASE COURSE MATERIAL. INSTALL GEOTEXTILE FABRIC AFTER PROOF ROLLING IS COMPLETED. 2%2% 4:1 4:1 2 Site Section - Maintenance Building Site Scale: NTS EXISTING GROUND SURFACE (SHOWN APPROX.) FINISHED GRADE SURFACE (SHOWN APPROX., SEE GRADING PLAN) 12-IN MIN. DEPTH SUBBASE COURSE PER SPECIFICATION SECTION 31 20 00 ANTICIPATED BOTTOM OF CL SOIL VARIES (SEE PLAN)1.5% 4:1 4:1 VARIES (SEE PLAN) SUBGRADE PER SPECIFICATION SECTION 32 20 00 EXCAVATION LIMIT MIN. 2.5-FT BELOW EXISTING GROUND SURFACE PER SPECIFICATION SECTION 31 20 00 BASE COURSE PER SPECIFICATION SECTION 31 20 00 12-IN DEPTH SUBBASE COURSE PER SPECIFICATION SECTION 31 20 00 GRANULAR STRUCTURAL FILL AS REQUIRED BY SITE CONDITIONS, INSTALL PER SUBBASE COURSE REQUIREMENTS PER SPECIFICATION SECTION 31 20 00 BASE COURSE PER SPECIFICATION SECTION 31 20 00 HEAVY DUTY CONCRETE PAVEMENT PER SPECIFICATION SECTION 32 13 13 12'8'44' SUBGRADE PREPARATION AND EARTHWORK PER STRUCTURAL ENGINEER AND SPECIFICATION SECTION 31 20 00 (BUILDING SHOWN APPROX.) ENTIRE SHEET ASI 020 20 3-IN MIN. DEPTH BASE COURSE PER SPECIFICATION SECTION 31 20 00 GRANULAR STRUCTURAL FILL AS REQUIRED BY SITE CONDITIONS, INSTALL PER SUBBASE COURSE REQUIREMENTS PER SPECIFICATION SECTION 31 20 00 11/08/2018 Meridian City Council Meeting Agenda December 4, 2018 – Page 260 of 445 G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G X X X X X X X X X EG EG EG EG EG EG EG EG EG EG E G EG 15'' G I R R GI R R GI R R 12''GIRR12''GIRR12''GIRR12''GIRR 1 2 ' ' G I R R 1 2 ' ' G I R R 1 2 ' ' G I R R 1 2 ' ' G I R R 1 2 ' ' G I R R EG EG EG EG EG EG EG EG EG EG EG EG EG E G E G E G E G E G E G E G EG EG EG EG EG EG EG EG EG EG EG FG: 2745.38 274 5 274 6 274 7 27 4 4 FG: 2746.14 FG: 2746.07 27 4 5 274 6 GB FG: 2745.15 10+0 0 11+00 12+00 2745 2746 2745 2 7 4 6 S T A : 1 0 + 2 4 . 7 8 , O F F : 1 2 . 5 0 ' L E O G : 2 7 4 5 . 6 2 S T A : 1 0 + 4 9 . 4 0 , O F F : 1 2 . 5 0 ' R E O G : 2 7 4 6 . 0 0 STA: 11+85.42, OFF: 12.50'L EOG: 2745.40 STA: 11+85.42, OFF: 12.50'R EOG: 2745.40 STA: 10+50, OFF: 0.00' EOG: 2746.26 S T A : 1 0 + 5 0 , O F F : 1 2 . 5 0 ' L E O G : 2 7 4 6 . 0 1 STA: 10+11.70, OFF: 22.10'L EOG: 2745.34 STA: 10+34.52, OFF: 33.82'R EOG: 2745.01 STA: 11+85.31, OFF: 0.00' EOG: 2745.66 Pr o j e c t N a m e : Fi l e L o c a t i o n : g: \ 2 0 1 6 \ 1 1 6 0 0 7 \ c a d \ _ c d c a d \ 1 1 6 0 0 7 c d c 4 . 0 0 s i t e g r a d i n g . d w g La s t P l o t t e d B y : ji m g u t e Da t e P l o t t e d : Th u r s d a y , N o v e m b e r 8 2 0 1 8 a t 0 6 : 3 7 P M Re v i s i o n s Th i s d o c u m e n t a n d t h e i n f o r m a t i o n c o n t a i n e d h e r e i n m a y n o t b e c o p i e d o r r e p r o d u c e d wi t h o u t e x p r e s s w r i t t e n p e r m i s s i o n o f T h e L a n d G r o u p , I n c . Un a u t h o r i z e d d i s c l o s u r e o r c o n s t r u c t i o n u s e a r e p r o h i b i t e d b y c o p y r i g h t l a w . Date of Issuance: Project No.: Designed by: Checked by: Sheet No.: Sh e e t T i t l e : 17 . 0 9 . 0 4 . 2 0 1 8 A S I 1 7 18 . 0 9 . 1 3 . 2 0 1 8 A S I 1 8 19 . 1 0 . 1 1 . 2 0 1 8 A S I 1 9 20 . 1 1 . 0 8 . 2 0 1 8 A S I 2 0 JWG/BRS/DJK TLG 06.21.2018 116007 So u t h M e r i d i a n R e g i o n a l P a r k Ci t y o f M e r i d i a n Co n s t r u c t i o n D r a w i n g s Me r i d i a n ID HORIZONTAL SCALE: 1" = 20' Grading Area J 20'40'0 Gr a d i n g A r e a J MA T C H L I N E - S E E S H E E T C 4 . 1 1 MATCH LINE - SEE SHEET C4.08 Grading Notes: General Grading Notes: 1.ALL CUT AND FILL SUB GRADES SHALL BE PER THE FINISHED GRADING PLANS AND SECTIONS. 2.ALL FILL SHALL MEET THE GRADING LIMITS SPECIFIED WITH THE GEOTECHNICAL REPORT PROVIDED BY STRATA, AND PLACED AND COMPACTED PER CONTROLLED MOISTURE AND DENSITY CONDITIONS. 3.IF APPROVED SUFFICIENT GRAVEL QUANTITY IS NOT AVAILABLE THROUGH ON-SITE GRADING AS PROPOSED, THEN APPROVED IMPORTED STRUCTURAL FILL SHALL BE USED TO ESTABLISH SUB GRADES. 4.ALL FILL AND BACKFILL SHALL BE APPROVED BY THE CONSTRUCTION MANAGER AND STRATA GEOTECHNICAL ENGINEER, MOISTURE-CONDITIONED TO WITHIN 2 PERCENT OF OPTIMUM MOISTURE CONTENT, AND PLACED IN UNIFORM LIFTS OF SUITABLE THICKNESS FOR THE COMPACTION EQUIPMENT. Grading Legend: CURB & CATCH PLATE GUTTER PER DETAIL 5/C2.50. CURB & REVERSE PLATE GUTTER PER DETAIL 6/C2.50. GRADE BREAK C4.10 1.THE LOCATIONS OF EXISTING UNDERGROUND UTILITIES ARE SHOWN IN AN APPROXIMATE WAY ONLY. THE CONTRACTOR SHALL DETERMINE THE EXACT LOCATION OF ALL EXISTING UTILITIES BEFORE COMMENCING WORK. THE CONTRACTOR AGREES TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES WHICH MIGHT BE OCCASIONED AS A RESULT OF FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL UTILITIES. THE CONTRACTOR SHALL CONTACT UDIG AT 811 OR (1-800-342-1585) FOR EXACT LOCATIONS A MINIMUM OF TWO FULL BUSINESS DAYS PRIOR TO EXCAVATION. 2.CONTRACTOR SHALL COMPLY WITH GENERAL NOTES, PLAN SHEET C3.00. 3.ALL WORK SHALL BE DONE IN ACCORDANCE THE LATEST EDITION OF IDAHO STANDARDS FOR PUBLIC WORKS CONSTRUCTION (ISPWC) SPECIFICATIONS AND DRAWINGS. 4.SPOT ELEVATIONS INDICATE TOP OF FINISH GRADE SURFACE AT LIP OF GUTTER/PAVEMENT SURFACE OR OTHER SURFACE AS INDICATED BY THE FOLLOWING ABBREVIATIONS: FF-FINISH FLOOR FG-FINISH GRADE GB-GRADE BREAK LIP-LIP OF GUTTER MX-MATCH EXISTING RIM-RIM OF STRUCTURE TBC-TOP BACK OF CURB TC-TOP OF CONCRETE HP-HIGH POINT 3.LONGITUDINAL CROSS SLOPE OF ALL SIDEWALKS SHALL NOT EXCEED 5%. HORIZONTAL CROSS SLOPE SHALL NOT EXCEED 1.5%. SLOPES WITHIN PEDESTRIAN RAMPS SHALL NOT EXCEED 12:1 SLOPE IN ANY DIRECTION. 4.SLOPE WITHIN ADA ACCESSIBLE PARKING AREAS SHALL NOT EXCEED 2% IN ANY DIRECTION. GB MA T C H L I N E - S E E S H E E T C 4 . 1 7 ASI 020 20 11/08/2018 Meridian City Council Meeting Agenda December 4, 2018 – Page 261 of 445 F L F L F L F L F L F L F L F L F L F L F L F L F L F L F L F L F L F L F L F L F L FL N0 0 ° 0 1 ' 4 2 " W 2 6 7 2 . 7 6 ' F L F L F L F L F L F L F L F L F L F L F L F L F L F L F L F L F L F L F L F L F L FL N0 0 ° 0 1 ' 4 2 " W 2 6 7 2 . 7 6 ' EG EG E G E G E G E G E G E G E G E G E G EG EG EG EG EG E G E G E G E G E G E G E G E G E G EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG EG 12' ' S D 27 4 4 274 4 27 4 3 27 4 5 2743 274 4 2744 13+0014+00 15+ 0 0 16 + 0 0 17 + 0 0 17 + 2 5 . 0 9 G B GB GBG B G B G B G B G B G B IE OUT: 2743.00 FG: 2745.55 FG: 2745.84 FG: 2745.93 FG: 2745.54 FG: 2745.93 FG: 2744.31 TC: 2746.14TC: 2746.26 TC: 2746.14 TC: 2746.26 2. 2 % 3.2% 2 . 4 % 2.0% 2. 5 % 1.5% IE IN: 2743.23 44-LF OF 12-IN HDPE AT -0.52% 2745 2746 27 4 6 2746 2745 2744 2743 27 4 3 27 4 4 27 4 5 FG: 2745.50 2744 2745 2744 STA: 14+60, OFF: 12.50'L EOG: 2744.17 ST A : 1 4 + 6 0 , O F F : 1 2 . 5 0 ' R EO G : 2 7 4 4 . 1 7 ST A : 1 4 + 7 0 . 2 7 , O F F : 1 2 . 5 0 ' R EO G : 2 7 4 4 . 3 5 STA: 14+70.31, OFF: 12.50'L EOG: 2744.35 STA: 15+20.12, OFF: 12.50'L EOG: 2745.25 STA: 15+20.06, OFF: 12.95'R EOG: 2745.27 STA: 15+16.99, OFF: 12.50'R EOG: 2745.19 2.0%1.5% STA: 16+14.02, OFF: 12.50'L EOG: 2745.25 STA: 16+94.02, OFF: 12.50'L EOG: 2744.05 STA: 16+94.02, OFF: 0.00' EOG: 2744.30 GB GB Pr o j e c t N a m e : Fi l e L o c a t i o n : g: \ 2 0 1 6 \ 1 1 6 0 0 7 \ c a d \ _ c d c a d \ 1 1 6 0 0 7 c d c 4 . 0 0 s i t e g r a d i n g . d w g La s t P l o t t e d B y : ji m g u t e Da t e P l o t t e d : Th u r s d a y , N o v e m b e r 8 2 0 1 8 a t 0 6 : 3 7 P M Re v i s i o n s Th i s d o c u m e n t a n d t h e i n f o r m a t i o n c o n t a i n e d h e r e i n m a y n o t b e c o p i e d o r r e p r o d u c e d wi t h o u t e x p r e s s w r i t t e n p e r m i s s i o n o f T h e L a n d G r o u p , I n c . Un a u t h o r i z e d d i s c l o s u r e o r c o n s t r u c t i o n u s e a r e p r o h i b i t e d b y c o p y r i g h t l a w . Date of Issuance: Project No.: Designed by: Checked by: Sheet No.: Sh e e t T i t l e : 17 . 0 9 . 0 4 . 2 0 1 8 A S I 1 7 18 . 0 9 . 1 3 . 2 0 1 8 A S I 1 8 19 . 1 0 . 1 1 . 2 0 1 8 A S I 1 9 20 . 1 1 . 0 8 . 2 0 1 8 A S I 2 0 JWG/BRS/DJK TLG 06.21.2018 116007 So u t h M e r i d i a n R e g i o n a l P a r k Ci t y o f M e r i d i a n Co n s t r u c t i o n D r a w i n g s Me r i d i a n ID HORIZONTAL SCALE: 1" = 20' Grading Area L 20'40'0 Gr a d i n g A r e a L MA T C H L I N E - S E E S H E E T C 4 . 1 0 MATCH LINE - SEE SHEET C4.08 Grading Notes: General Grading Notes: 1.ALL CUT AND FILL SUB GRADES SHALL BE PER THE FINISHED GRADING PLANS AND SECTIONS. 2.ALL FILL SHALL MEET THE GRADING LIMITS SPECIFIED WITH THE GEOTECHNICAL REPORT PROVIDED BY STRATA, AND PLACED AND COMPACTED PER CONTROLLED MOISTURE AND DENSITY CONDITIONS. 3.IF APPROVED SUFFICIENT GRAVEL QUANTITY IS NOT AVAILABLE THROUGH ON-SITE GRADING AS PROPOSED, THEN APPROVED IMPORTED STRUCTURAL FILL SHALL BE USED TO ESTABLISH SUB GRADES. 4.ALL FILL AND BACKFILL SHALL BE APPROVED BY THE CONSTRUCTION MANAGER AND STRATA GEOTECHNICAL ENGINEER, MOISTURE-CONDITIONED TO WITHIN 2 PERCENT OF OPTIMUM MOISTURE CONTENT, AND PLACED IN UNIFORM LIFTS OF SUITABLE THICKNESS FOR THE COMPACTION EQUIPMENT. Grading Legend: CURB & CATCH PLATE GUTTER PER DETAIL 5/C2.50. CURB & REVERSE PLATE GUTTER PER DETAIL 6/C2.50. GRADE BREAK C4.17 1.THE LOCATIONS OF EXISTING UNDERGROUND UTILITIES ARE SHOWN IN AN APPROXIMATE WAY ONLY. THE CONTRACTOR SHALL DETERMINE THE EXACT LOCATION OF ALL EXISTING UTILITIES BEFORE COMMENCING WORK. THE CONTRACTOR AGREES TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES WHICH MIGHT BE OCCASIONED AS A RESULT OF FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL UTILITIES. THE CONTRACTOR SHALL CONTACT UDIG AT 811 OR (1-800-342-1585) FOR EXACT LOCATIONS A MINIMUM OF TWO FULL BUSINESS DAYS PRIOR TO EXCAVATION. 2.CONTRACTOR SHALL COMPLY WITH GENERAL NOTES, PLAN SHEET C3.00. 3.ALL WORK SHALL BE DONE IN ACCORDANCE THE LATEST EDITION OF IDAHO STANDARDS FOR PUBLIC WORKS CONSTRUCTION (ISPWC) SPECIFICATIONS AND DRAWINGS. 4.SPOT ELEVATIONS INDICATE TOP OF FINISH GRADE SURFACE AT LIP OF GUTTER/PAVEMENT SURFACE OR OTHER SURFACE AS INDICATED BY THE FOLLOWING ABBREVIATIONS: FF-FINISH FLOOR FG-FINISH GRADE GB-GRADE BREAK LIP-LIP OF GUTTER MX-MATCH EXISTING RIM-RIM OF STRUCTURE TBC-TOP BACK OF CURB TC-TOP OF CONCRETE HP-HIGH POINT 3.LONGITUDINAL CROSS SLOPE OF ALL SIDEWALKS SHALL NOT EXCEED 5%. HORIZONTAL CROSS SLOPE SHALL NOT EXCEED 1.5%. SLOPES WITHIN PEDESTRIAN RAMPS SHALL NOT EXCEED 12:1 SLOPE IN ANY DIRECTION. 4.SLOPE WITHIN ADA ACCESSIBLE PARKING AREAS SHALL NOT EXCEED 2% IN ANY DIRECTION. GBFF = 2746.26 ENTIRE SHEET ASI 020 20 2 C2.57 1 C2.57 11/08/2018 Meridian City Council Meeting Agenda December 4, 2018 – Page 262 of 445 City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 6 M Project File Number: Item Title: AP Invoices for Payment 12/5/18 - $735,942.06 Meeting Notes: c✓ I TEM SHEET C ouncil Agenda I tem - 6.M. Presenter: Estimated Time f or P resentation: Title of I tem - AP Invoices for P ayment 12/5/18 - $735,942.06 C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate I nvoices for Payment Cover Memo 11/29/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 11/29/2018 - 12:41 P M Meridian City Council Meeting Agenda December 4, 2018 – Page 263 of 445 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ADA COUNTY PROSECUTOR DR17-8395, 15% of proceeds, CR#31148 11/26/18 42.00 01 General Fund AMSTERDAM PRINTING & LITHO Commission & MPR staff Christmas gifts - qty 46 543.79 01 General Fund ANIXIS ANIXIS Password Reset v3.x 200 User Perpetual License 1,120.00 01 General Fund ARLENCO DISTRIBUTION, INC security monitor for video recorder system at Parks Shop x 1 182.25 01 General Fund BARCANA Holiday Christmas - giant snowflake x qnty 1 for City Hall 3,510.75 01 General Fund BEFORE THE MOVIE, INC.MADC Prevention Ads for Holidays 3,333.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maintenance 28912C, 11/14/18 136.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maintenance 28913C, 11/14/18 196.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maintenance 28917C, 11/14/18 196.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maintenance 40492C 11/14/18 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maintenance 40569C, 11/14/18 184.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maintenance 40570C, 11/14/18 136.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maintenance 40575C 11/14/18 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maintenance 40576C, 11/14/18 335.50 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maintenance 40577C 11/14/18 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maintenance 41462C 11/14/18 550.55 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maintenance 41463C 11/14/18 293.50 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maintenance 41465C, 11/14/18 415.96 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maintenance 41467C, 11/14/18 307.60 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maintenance 51985C 11/14/18 1,164.71 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maintenance 52013C,52014C 11/14/18 314.00 Date: 11/29/18 12:36:55 PM Page: 1Meridian City Council Meeting Agenda December 4, 2018 – Page 264 of 445 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maintenance 53793C 11/14/18 197.50 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maintenance CarMax, 11/14/18 170.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.FY2019 Ins.Claim damaged streetlight 30653B 11/14/18 6,654.00 01 General Fund BLUE360 MEDIA INC 2018 Idaho Criminal & Traffic Law Books for Patrol 1,386.90 01 General Fund BOE - Boise Office Equipment Copier copies, 10/22/18-11/21/18, XPN547404 168.41 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Front Brakes for Unit # 133 486.23 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Front Brakes for Unit # 524 495.78 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Wipers for Unit # 139 74.90 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 121 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change for Unit # 55 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Rear shocks for Unit # 165 436.33 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC tires for Trailmax trailer - qty 4 775.36 01 General Fund BSPSI BSPSI Training for M. Smith 50.00 01 General Fund CABLE ONE #112461900 City Hall cable service 11/16/18-12/15/18 42.00 01 General Fund CALIFORNIA BUILDING OFFICIALS Development Permit Technician Coordinator Job Post 205.00 01 General Fund CALIFORNIA BUILDING OFFICIALS Mechanical Inspection Supervisor Job Post 184.00 01 General Fund CALIFORNIA BUILDING OFFICIALS Mechanical Inspector Job Post 161.00 01 General Fund CDW GOVERNMENT 19-0079 50 HP desktop computers 43,750.00 01 General Fund CHANGE AND INNOVATION AGENCY LLC 19-0036 20,468.66 01 General Fund CHIEF SUPPLY CORPORATION Standard Road Flares for Winter Conditions 95.49 01 General Fund CI TECHNOLGIES IAPro Internal Affairs/Professional Standards Unit Software 2,548.98 01 General Fund D & B SUPPLY cam lock fittings for truck #2 ice melt tank - qty 5 14.99 01 General Fund D & B SUPPLY Dog Food for Dory 91.18 01 General Fund D & B SUPPLY Dog Food for K9 Arco 88.18 01 General Fund D & B SUPPLY tie wire for Christmas decor - qty 1 4.99 01 General Fund DONE RITE TREE CO.spruce Christmas tree removal & move to Generations Plaza 3,500.00 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO Streetlight Fuses KLK020-600V fuses 11/13/18 70.00 01 General Fund ESP PRINTING & MAILING Winter/Spring 2019 Activity Guide postage, x qnty 13,166 3,423.16 01 General Fund FASTENAL COMPANY zip ties for trees & lights - qty 700 140.64 01 General Fund FEDEX Out of State Background for Dennis Patton 55.93 01 General Fund FEDEX Out of State Background Kevin Pitt 131.87 01 General Fund FIRE CODE CONSULTANTS NORTHWEST PO 19-0031 Residential Plan Review Services 13,330.88 Date: 11/29/18 12:36:55 PM Page: 2Meridian City Council Meeting Agenda December 4, 2018 – Page 265 of 445 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund FIVE STAR TOWING Tow & Store DR# 18-7429 623.50 01 General Fund GEM ENVIRONMENTAL MGMT Phase 1 Environmental Assessment Report - Sturm Properties 1,700.00 01 General Fund GEM STATE PAPER & SUPPLY CO hand soap refills - qty 10 308.20 01 General Fund GOSNEY MANAGEMENT, LLC.instructor fee - Paper Marbling 11/8/18 - qty 4 64.00 01 General Fund GOVERLAN, INC.Support Contract Extension-Enterprise Edition 1,560.00 01 General Fund GOVERNMENT FINANCE OFFICERS AS Registration, C. Klucken, GFOA Conf., Los Angeles CA,420.00 01 General Fund GOVERNMENT FINANCE OFFICERS AS Registration, J. Fields, GFOA Annual Conf., Los Angeles CA, 420.00 01 General Fund GRASMICK PRODUCE Fruit for 11/14/18 Wellness day x qny 5 cases 136.50 01 General Fund HILL PHOTOGRAPHY STUDIO LLC HPC Property Photo per agreement 100.00 01 General Fund HILLARY BLACKSTONE Expense Report: H. Blackstone, PastForward Conf.,18.30 01 General Fund HOME DEPOT CREDIT SERVICES Buckets for Evidence Disposal 9.86 01 General Fund HOME DEPOT CREDIT SERVICES hinges for Santa backdrop/tree skirt x 3; wire x 1; socket 15.89 01 General Fund HOME DEPOT CREDIT SERVICES Spray Foam to Seal Crack on Passenger Side of Prisoner Seats 7.96 01 General Fund HORIZON DISTRIBUTORS INC fertilizer/ice melt push carts - qty 5 1,759.95 01 General Fund HORIZON DISTRIBUTORS INC Shindaiwa backpack blower for Storey Park - qty 1 423.99 01 General Fund IACP IACP annual dues 1/1 - 12/31/19 240.00 01 General Fund IDAHO CHIEFS OF POLICE ASSOC Annual Dues for ICOPA 435.00 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice 48.84 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice Franklin Storage 57.72 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice Ord18-1764a 243.19 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice Pleasant View Elementary 65.12 01 General Fund INTERMOUNTAIN COMMUNICATIONS Mobile Radio Repair Testing Fee 25.00 01 General Fund INTERMOUNTAIN COMMUNICATIONS Portable Radio Repair 588.23 01 General Fund INTERMOUNTAIN GAS 098-162-3000-8 Intermountain Gas November 2018 -1,934.67 01 General Fund INTERNATIONAL CODE COUNCIL ICC Govt. Membership dues for 2019 MBR #375420 240.00 01 General Fund INTERNATIONAL CODE COUNCIL Online Study Guide for Permit Tech Certification K. Hibbard 69.00 01 General Fund INTERNATIONAL CODE COUNCIL training material for inspectors certifications, flashcards 126.50 01 General Fund JAYKER WHOLESALE NURSERY 19-0038 trees for Pine Avenue landscaping - qty 8 1,618.60 01 General Fund JAYKER WHOLESALE NURSERY plum tree for Kleiner Park (replacement) - qty 1 225.00 01 General Fund KENDALL FORD OF MERIDIAN Passenger Mirror Replacemnt Glass for Unit # 31 81.94 01 General Fund KENDALL SUPERSTORE Oil Change, Cabin Filter & Lic Plate Lights for Unit# 143 139.18 01 General Fund L.N. CURTIS AND SONS OC & CS for SWAT & Patrol Ammo 614.82 01 General Fund LANGSTON & ASSOCIATES Rail-With-Trail property appraisal 615 NW 3rd/321 W Broadway 4,000.00 Date: 11/29/18 12:36:55 PM Page: 3Meridian City Council Meeting Agenda December 4, 2018 – Page 266 of 445 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund M2M WIRELESS Parks Modem Service 10/16/18-11/16/18, 22 lines of service 207.80 01 General Fund M2M WIRELESS Parks Modem Service 9/16/18-10/16/18, 22 lines of service 210.36 01 General Fund MARK J. WITTENBERG TRAINING Consultant, Advanced FTO Training at PSTC from 11/13-11/15 5,903.00 01 General Fund MCCI, LLC LF Support Renewal 7,070.53 01 General Fund MERIDIAN LIBRARY DISTRICT 19-0126 MCRF Reimbursement - Meridian Tiny Library SWAC 15,000.00 01 General Fund MERIDIAN VETERINARY CLINIC Vet Care for K9 Wyatt 62.00 01 General Fund MICHIGAN STATE UNIVERSITY Class Reg/Tuition online class GIS Session45-Kevin Holmes 775.00 01 General Fund MOTIONS DANCE STUDIO instructor fee - Dazzle & Dance 11/1-11/16/18 - qty 14 312.00 01 General Fund NAPA AUTO PARTS 220/oil absorbant, used on scene, qty 50, all stations 371.00 01 General Fund NAPA AUTO PARTS Turn Signal Bulbs for Utility Vehicles 11.60 01 General Fund NATIONAL PEN CO, LLC pens for new hire orientation x qnty 250 147.50 01 General Fund NESMITH BROTHERS TOWING Tow to Ace Auto Body 75.00 01 General Fund OFFICE DEPOT, INC.Business card holder/2019 Calendar Plan Review department 13.65 01 General Fund OFFICE DEPOT, INC.Cord, Untangler, Cr, Wall Clock 9in Black 10.38 01 General Fund OFFICE DEPOT, INC.Heater,Ceramic 28.43 01 General Fund OFFICE DEPOT, INC.Keyboard, Ergo, 4000, Natur 30.93 01 General Fund OFFICE DEPOT, INC.Mousepad/Wrist Rest Gel 13.05 01 General Fund OFFICE DEPOT, INC.Office Supplies 311.19 01 General Fund OFFICE DEPOT, INC.Paper pads, sheet protectors, folders, pens for HR office 94.83 01 General Fund OFFICE DEPOT, INC.Portfolio folders plan review dept.16.87 01 General Fund OFFICE DEPOT, INC.Sharpies, pens, paper, USB stick for HR office 53.09 01 General Fund OFFICE TEAM 19-0067 w/e 11/16 John Hale contract labor Records Retention 536.21 01 General Fund OFFICE TEAM 19-0067 w/e 11/23 John Hale contract labor Records Retention 295.84 01 General Fund OFFICE TEAM Temp Services 11/16/18 J. Claus 343.20 01 General Fund OFFICE TEAM Temp Services 11/16/18 S. Banks-Pritchard 343.20 01 General Fund OFFICE TEAM Temp Services J. Claus 11/9/18 300.30 01 General Fund OFFICE TEAM Temp Services L. Florenzen 11/16/18 396.00 01 General Fund OFFICE TEAM Temp Services L. Florenzen 11/9/18 792.00 01 General Fund OFFICE TEAM Temp Services S. Banks-Pritchard 11/9/18 343.20 01 General Fund OFFICE TEAM Temp Svcs Community Devlp. L Florenzen 11/23/18 544.50 01 General Fund OFFICE TEAM Temp Svcs Community Devlp. S. Householder 11/23/18 479.19 Date: 11/29/18 12:36:55 PM Page: 4Meridian City Council Meeting Agenda December 4, 2018 – Page 267 of 445 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund OFFICE VALUE - MERIDIAN Scissors for Admin @ PD 5.07 01 General Fund OFFICE VALUE - MERIDIAN USB Drives for PD 81.98 01 General Fund OVERHEAD DOOR COMPANY Repair to West Sallyport door @ PSTC 104.54 01 General Fund POND'S INC.Annual Boiler Service @ K9 Bulding & Pump Replacement 543.00 01 General Fund RICOH USA, INC Additional Copies for CAU Office Oct 2018 41.04 01 General Fund RICOH USA, INC Additional Copies for CAU Office Sept 2018 47.82 01 General Fund RICOH USA, INC Additional Copies for MADC Office Oct 2018 30.79 01 General Fund RICOH USA, INC Additional Copies for MADC Office Sept 2018 69.30 01 General Fund RICOH USA, INC C86173707 Monthly lease 12/1-31/18 + addt'l pgs 671.65 01 General Fund RICOH USA, INC October Color & B&W Copies Ricoh C86243698 130.25 01 General Fund SIGNS, ETC councilmember sign for parade float - qty 2 84.00 01 General Fund SIGNS, ETC Custome Engraved signs with Frame Com Dev-Plan Review office 107.23 01 General Fund SIGNS, ETC Door Graphics Replaced on Unit # 122 328.00 01 General Fund SIGNS, ETC Replace Vehicle Graphics for Unit # 151 1,044.00 01 General Fund SIGNS, ETC Warning Signs for Sallyports, Admin & PSTC 64.00 01 General Fund SILVER CREEK SUPPLY lights for tree - qty 169 2,166.24 01 General Fund SOUTHERN IDAHO ELECTRIC Centennial Park electric heater replacement 220.00 01 General Fund SOUTHERN IDAHO ELECTRIC Settlers Park electric heater replacement 220.00 01 General Fund SPECIALTY MINING & INFIELD SUPPLIES infield mix for Storey Park - qty 60 yds 4,150.00 01 General Fund SPORTSMANS WAREHOUSE Snow Shoes for Code Officers 35.98 01 General Fund SUNBELT RENTALS air compressor rental for sprinkler blowouts 11/5-11/9/18 1,963.87 01 General Fund SWIDOVS SWIDOVS membership dues for B Hatch 1/1/19-12/31/19 20.00 01 General Fund SYNCB/AMAZON foot rest of S. Ramirez 18.99 01 General Fund SYRINGA NETWORKS, LLC 19-0024 Dark Fiber (4 Strands)1,150.00 01 General Fund T-ZERS SHIRT SHOP 220/Administration work shirts, qty 16 556.00 01 General Fund TENZINGA Tenzinga Performance Management Annual License Fee 480.00 01 General Fund THE COBLE COMPANY Small Patches to Create New Hat Design for Patrol Approval 160.00 01 General Fund THE UPS STORE Postage to Mail BWC back for Replacement 15.92 01 General Fund THUMBTACK EXPRESS LLC 2018 Christmas in Meridian poster delivery 144.00 01 General Fund TOTAL SYSTEM SERVICES HVAC RTU-4 unit servicing at Homecourt 246.00 01 General Fund TRANE U.S. INC.Chiller service agreement one year 10/1/18-9/30/18 2,528.79 01 General Fund TRANSUNION RISK & ALTERNATIVE DATA SOLUTIONS TLOxp Charges & Credits 268.54 01 General Fund TROPHY HOUSE PROS parade trophies & extra trim piece - qty 5 180.60 Date: 11/29/18 12:36:55 PM Page: 5Meridian City Council Meeting Agenda December 4, 2018 – Page 268 of 445 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ULTRA TOUCH CAR WASH Carwashes, C19536 25.40 01 General Fund UNIFORMS 2 GEAR New Hire Pants for Moeller 246.92 01 General Fund USSSOA 19-0051 Flag Football officiating 10/29-11/7/18 x 11 games 870.87 01 General Fund USSSOA 19-0051 Flag Football officiating 11/12-11/16/18 - qty 5 395.85 01 General Fund USSSOA 19-0051 volleyball officials 11/5-11/9/18 - qty 56 games 1,250.48 01 General Fund WASHINGTON ASSOC OF BUILDING OFFICIALS CD Job Postings 150.00 01 General Fund WESTERN LABORATORIES, INC.soil & tissue samples for Storey Park 218.00 01 General Fund WIENHOFF & ASSOCIATES, INC PO18-0196 FY18 Drug/Alcohol Testing Sept. 2018 240.00 Total 01 General Fund 187,243.90 07 Impact Fund BONNEVILLE BLUE PRINT SUPPLY plan sets for Discovery Park water feature - qty 30 5.70 07 Impact Fund COONSE WELL DRILLING & PUMP CO INC 18-0278 pay#1 Borup Property well construction thru 11/15/18 85,047.25 07 Impact Fund ENHANCED TELECOMMUNICATIONS rough in for camera locations at Discovery Park 2,057.55 07 Impact Fund STRATA, INC.18-0306 materials testing for Discovery Park 10/1-11/2/18 6,763.25 Total 07 Impact Fund 93,873.75 20 Grant Fund governmental CRYSTAL CAMPBELL Per Diem: C. Campbell, CDBG Basics, Sacramento CA, 2/11/19- 297.00 20 Grant Fund governmental NATIONAL COMMUNITY DEVELOPMENT ASSOCIATION Crystal Campbell Reg Fees CDBG Basics:Feb12-14,2019 450.00 Total 20 Grant Fund governmental 747.00 60 Enterprise Fund A COMPANY INC WRRF Cap.Exp Porta Potty 10/15-11/11/18 99.63 60 Enterprise Fund AIR FILTER SUPERSTORE WHOLESALE LLC Pleated air filters (8 qty)32.80 60 Enterprise Fund AMY STANG Refund: wat/sewer/trash, #49300218-02, 2152 E. Lodge Trail, 80.50 60 Enterprise Fund ANALYTICAL LABORATORIES INC.19-0072 Microbiological Sampling for Water Oct 2018 Qty 106 1,611.20 Date: 11/29/18 12:36:55 PM Page: 6Meridian City Council Meeting Agenda December 4, 2018 – Page 269 of 445 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund BOB SPENCER Refund: wat/sewer/trash, #17790805-02, 2221 N. Eureka Pl., 49.54 60 Enterprise Fund BOWEN COLLINS & ASSOCIATES, INC 17-0319,PRV 14&18 Upgrades Design services thru 10/26/18 3,142.00 60 Enterprise Fund BOWERS AUTO REPAIR Install of Battery Disconnect Switch C18131 98.11 60 Enterprise Fund BROWN & CALDWELL 18-0065,WRRF Cap.Exp.Eng services 10/1-10/25/18 21,941.88 60 Enterprise Fund BROWN & CALDWELL 18-0284,WRRF Headworks Upgrades Eng.services 10/1-10/25/18 26,589.63 60 Enterprise Fund BUSY BEE SAND & GRAVEL, INC.Kodiak PRV Abandonment, Red Top Rock at Blackcat Qty 7yds 105.00 60 Enterprise Fund BUSY BEE SAND & GRAVEL, INC.Kodiak PRV Abondanment, Haul out materials 30.00 60 Enterprise Fund BUSY BEE SAND & GRAVEL, INC.Kodiak PRV Abondanment, Red Top Rock & Haul out 113.25 60 Enterprise Fund BUSY BEE SAND & GRAVEL, INC.Material Haul Out 180.00 60 Enterprise Fund BUSY BEE SAND & GRAVEL, INC.Pit run for emergency pumping at Bittercreek lagoon (532 qty 23.14 60 Enterprise Fund CAREER UNIFORMS Employee Uniform October 18 Order Qty 107 1,002.25 60 Enterprise Fund CAREER UNIFORMS Employee Uniform October 18 Order Qty 48 418.20 60 Enterprise Fund CAREER UNIFORMS Employee Uniform October 18 Order Qty 70 1,109.70 60 Enterprise Fund CARRIER CORP Labor to replace 5 TSI damper actuators in Lab bldg (6 hrs) 620.00 60 Enterprise Fund CH2M HILL ENGINEERS, INC 18-0462,SCADA Upgrades PRV design/programming 10/1-10/26/18 3,439.64 60 Enterprise Fund CHANGE AND INNOVATION AGENCY LLC 19-0036 5,117.15 60 Enterprise Fund CITY OF BOISE 19-0004 NPDES Testing (103 tests)3,471.00 60 Enterprise Fund COBALT TRUCK EQUIPMENT Labor & part to repair crane on Maintenance truck C9868 2,210.46 60 Enterprise Fund COLE PARMER equipment static mixer pvc w/o prt 734.87 60 Enterprise Fund COMMERCIAL TIRE New Tire Install & 60k Mile Service C11987 966.43 Date: 11/29/18 12:36:55 PM Page: 7Meridian City Council Meeting Agenda December 4, 2018 – Page 270 of 445 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund CONCRETE CONSTRUCTION SUPPLY,Grinding Cup 4inch Qty 1 19.00 60 Enterprise Fund CSS GROUP Digline/Translore Monthly Service Fee 10/1 to 10/31/18 208.40 60 Enterprise Fund D & B SUPPLY Cold Weather High Vis Bibs M.Anderson Qty 1 79.99 60 Enterprise Fund D & B SUPPLY Submersiable sump Pump Qty 1 99.99 60 Enterprise Fund DAVID & MARGARET MECHAM Refund: wat/sewer/trash, #25951103-02, 992 N Casa Loma Ave., 45.72 60 Enterprise Fund DECKER PROPERTY MGMT Refund: wat/sewer/trash, #18400208-02, 1945 N Justin Ave., 56.51 60 Enterprise Fund DEVON CALVIN Refund: wat/sewer/trash, #16311678-03, 2702 NW 12th St., 145.00 60 Enterprise Fund DYKMAN ELECTRICAL, INC Repair VFD @ Victory Res 2,320.52 60 Enterprise Fund ENERGY LABORATORIES, INC Well 33 Lab testing as of 11/10/18 2,748.00 60 Enterprise Fund FASTENAL COMPANY BR HXC Plug Qty 50 28.64 60 Enterprise Fund FASTENAL COMPANY Miscellaneous 5/8 SS Meter Washers Qty 350 1,161.16 60 Enterprise Fund FASTENAL COMPANY Safety vest-size 4XL/5XL (4 qty)39.96 60 Enterprise Fund FASTENAL COMPANY Super Slicer, Saw Blades Qty 8 107.12 60 Enterprise Fund FASTENAL COMPANY White Bristle Paint Brushes Qty 300 92.97 60 Enterprise Fund FERGUSON ENTERPRISES INC.Galv Cored Plug, LF BRS Cored Plug, RR RNG, ACCY PK, Rest Gl 890.48 60 Enterprise Fund FERGUSON ENTERPRISES INC.Hydrant Hose Coupler w/Strainer Qty 4 1,197.68 60 Enterprise Fund FERGUSON ENTERPRISES INC.Stainless Steel Saddle Qty 2 153.46 60 Enterprise Fund FISHER SCIENTIFIC Disodium EDTA 268.49 60 Enterprise Fund FRED PRYOR SEMINARS Pryor Plus program for RMurray 11/15/18-11/14/19 199.00 60 Enterprise Fund GEORGE & DEBBIT CARSTENSEN Refund: wat/sewer/trash, #37500507-04, 344 W Fortini St., 120.30 Date: 11/29/18 12:36:55 PM Page: 8Meridian City Council Meeting Agenda December 4, 2018 – Page 271 of 445 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund H.D. FOWLER COMPANY Ford SS 3/4inch Pep Stiffner Qty 48 92.28 60 Enterprise Fund HAZEL ASPHALT, LLC Kodiak PRV Abondment, Asphalt Patch 750.00 60 Enterprise Fund HOME DEPOT CREDIT SERVICES HDX sprayer, filter & acrylic shell (5 qty)59.55 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Nails, Steel Stakes, Doug Fir Studs Qty 15 70.17 60 Enterprise Fund HONSINGER LAW 19-0069,Water Rights admin FY19,Legal assist 10/2-11/8/18 4,325.00 60 Enterprise Fund HUGH CHANDLER & ALEXANDRIA ALLEN Refund: wat/sewer/trash, #16070102-05, 3070 N FairGlen Ave. 173.62 60 Enterprise Fund HYDRO LOGIC INC 17-0376,Well Monitoring & Aquifer testing 10/2-11/15/18 6,210.00 60 Enterprise Fund HYDRO LOGIC INC 18-0258,Well 33, design consult services 10/2-11/15/18 10,665.00 60 Enterprise Fund INTERMOUNTAIN GAS 098-162-3000-8 Intermountain Gas November 2018 -4,248.68 60 Enterprise Fund JAG TOOL & EQUIPMENT RENTAL Kodiak PRV Abondantment, 1yard 6 bag concrete 288.00 60 Enterprise Fund JARED HALE Reimburse: J. Hale, parking in Boise, PNCWA Conf.,42.00 60 Enterprise Fund JENNIFER BARNES Refund: wat/sewer/trash, #04703614-03, 695 W. Kingsley St., 36.03 60 Enterprise Fund JOE & KATHRYN STAUDENRAUS Refund: wat/sewer/trash, #14194410-04, 3484 W Patel Ct. 73.75 60 Enterprise Fund JUB ENGINEERS 18-0437 Task Order 10559 Design N Lark Pl Water Main Replace 1,346.40 60 Enterprise Fund KELLER ASSOCIATES, INC.18-0304,Well 32,Design service during const. 10/1-10/31/18 1,735.50 60 Enterprise Fund KNIFE RIVER 18-0146, Black Cat Trunk Sewer Ph. 5 - Mainline Const., serv 141,029.34 60 Enterprise Fund KRELLER TRUST Refund: wat/sewer/trash, #07400010-03, 3305 N. SummerBrook P 114.96 60 Enterprise Fund KRISTOPHER SPERRY Refund: wat/sewer/trash, #37350308-02, 2611 S Riptide Ave, 143.97 60 Enterprise Fund LAYNE of IDAHO, INC.Labor for pull and Inspection of Pump at Well 16-B 750.00 60 Enterprise Fund LAYNE of IDAHO, INC.Labor of Pull & Inspection @ Well 16C 750.00 Date: 11/29/18 12:36:55 PM Page: 9Meridian City Council Meeting Agenda December 4, 2018 – Page 272 of 445 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund LINDA CAMPOS Refund: wat/sewer/trash, #35350243-03, 2706 S. Brandys 150.00 60 Enterprise Fund LOWE'S Kodiak PRV Adondanment, Sod 63.56 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0135,WRRF Cap.Exp. inspection services 10/29-11/11/18 5,493.93 60 Enterprise Fund METROQUIP, INC.Nozzles for hoses to clean aeration basins (12 qty)137.28 60 Enterprise Fund METROQUIP, INC.Switch Blade DEU for Jet Nozzle Repair A15767 259.00 60 Enterprise Fund METROQUIP, INC.Tension roller to keep hose within hose reel on camel 102.33 60 Enterprise Fund MITCHELL & CHRIS MYALL Refund: wat/sewer/trash, #10102508-03, 1967 W Teano Dr., 21.11 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 18-0388 Water Quality Analysis for Work Completed Oct 2018 12,040.00 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Air hose 32.14 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Sanding & grinding discs (188 qty)437.44 60 Enterprise Fund NAPA AUTO PARTS Brake cleaner for motors-not vehicles (36 qty)71.64 60 Enterprise Fund NAPA AUTO PARTS Snap Ring Kit Qty 1 8.99 60 Enterprise Fund NAPA AUTO PARTS V Belt, Snap Ring Pliers Qty 2 39.95 60 Enterprise Fund O'REILLY AUTO PARTS Fuel stablizier for small gas engine pumps & psi washer 8.99 60 Enterprise Fund OFFICE VALUE - MERIDIAN Keyboard & mouse for DPatton 38.99 60 Enterprise Fund OFFICE VALUE - MERIDIAN Oil based markers for Operations staff (2 pk)30.68 60 Enterprise Fund OFFICE VALUE - MERIDIAN Pens Blue & Black, Wall Hooks, Coffee Creamer Qty 16 80.48 60 Enterprise Fund OLDCASTLE PRECAST, INC Parts for emergency work at Bittercreek Lagoon (15 qty) 269.00 60 Enterprise Fund OLDCASTLE PRECAST, INC Parts for emergency work at Bittercreek Lagoon (4 qty)526.00 60 Enterprise Fund OLDCASTLE PRECAST, INC Parts for emergency work at Bittercreek Lagoon (61 qty) 2,172.00 Date: 11/29/18 12:36:55 PM Page: 10Meridian City Council Meeting Agenda December 4, 2018 – Page 273 of 445 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund OXARC, INC.19-0010 Sodium Hypochlorite Delivery Qty 720gl 1,215.60 60 Enterprise Fund OXARC, INC.19-0010 Sodium Hypochlorite Delivery Qty 875gl 1,468.25 60 Enterprise Fund OXARC, INC.19-0010 Soduim Hypochlorite Delivery Qty 1990gl 3,285.70 60 Enterprise Fund OXARC, INC.Soduim Hypochlorite Delivery Qty 2145 3,538.35 60 Enterprise Fund PACIFIC STEEL & RECYCLING SS pipe for Bittercreek lagoon 308.85 60 Enterprise Fund PLATT ELECTRIC SUPPLY Aircraft cable & pigtails to upgrade lighting to LED (3 qty) 40.73 60 Enterprise Fund PLATT ELECTRIC SUPPLY FFU Fuses Qty 30 38.04 60 Enterprise Fund PLATT ELECTRIC SUPPLY Parts to upgrade interior lighting to LED (77 qty)123.95 60 Enterprise Fund PLATT ELECTRIC SUPPLY Pipe clamps to install piping at secondary clarifier (24 qty 26.22 60 Enterprise Fund PLATT ELECTRIC SUPPLY Stem mounting photo cell & photo cell for stock (3 qty)34.33 60 Enterprise Fund PLATT ELECTRIC SUPPLY Surface lighting to upgrade lighting to LED (7 qty)810.06 60 Enterprise Fund PLATT ELECTRIC SUPPLY Wire connector & photo cell for stock (53 qty)46.05 60 Enterprise Fund POST DRILLING 18-0457,Well 33 test well construction 11/19/18 150,269.00 60 Enterprise Fund POWER SYSTEMS WEST 19-0124 Annual Generator Maint @ Well Vicotry Res 244.40 60 Enterprise Fund POWER SYSTEMS WEST 19-0124 FY19 Generator Maint & Repair Services @ Well 27 244.40 60 Enterprise Fund POWER SYSTEMS WEST 19-0124 Generator Maint & Repair services @ Well 25 244.40 60 Enterprise Fund POWER SYSTEMS WEST Call out for Troubleshoot @ Well 14, Repairs to Follow 249.60 60 Enterprise Fund POWER SYSTEMS WEST Call out Troubleshoot @ Well 23 640.22 60 Enterprise Fund RANDY ANDREGG Refund: wat/sewer/trash, #08080134-02, 1270 E. SummerPlace 64.64 60 Enterprise Fund RICHARD HAMMOND Refund: wat/sewer/trash, #09200208-04, 872 W. Ashby Dr., 50.17 Date: 11/29/18 12:36:55 PM Page: 11Meridian City Council Meeting Agenda December 4, 2018 – Page 274 of 445 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund SPECIALTY CONSTRUCTION SUPPLY Kodiak PRV Abond, Sidewalk Closed signs Rental Barricades 58.24 60 Enterprise Fund STRATA, INC.18-0417,Well 22,Special inspections services as of 11/20/18 837.51 60 Enterprise Fund SYNCB/AMAZON Cell phone cases for Operator cell phones (4 qty)41.00 60 Enterprise Fund SYNCB/AMAZON FY18 Water Distribution Grades 1&2 Training Manuels Qty 2 216.92 60 Enterprise Fund SYNCB/AMAZON Heavy duty snow pusher (2 qty)263.40 60 Enterprise Fund T-O ENGINEERS, INC 18-0470,WRRF Post Aeration System Study,Eng. 10/1-10/31/18 2,550.00 60 Enterprise Fund TECHNI CHEM CORPORATION Glycol to flush hot water loop HVAC in Lab (91 qty)1,017.50 60 Enterprise Fund TIM CAMPBELL Expense Report: T. Campbell, OSHA Training, Tempe AZ, 232.81 60 Enterprise Fund UNITED OIL Oil & grease for stock (100 qty)913.40 60 Enterprise Fund USA BLUEBOOK Brass Nipple Qty 5 42.55 60 Enterprise Fund UTILITY TRAILER SALES OF BOISE / UTILITY TRUCK EQUIPMENT License plate holder for maintenance truck C19118 2.56 60 Enterprise Fund WESTERN STATES AUTOMATION, LLC Powerhole Transducer Qty 1 4,818.78 60 Enterprise Fund WESTERN STATES EQUIPMENT CO Credit for double charge on GEN#2 (1,367.12) 60 Enterprise Fund WESTERN STATES EQUIPMENT CO Credit for third billing on GEN#2 (1,367.12) 60 Enterprise Fund WESTERN STATES EQUIPMENT CO Kodiak PRV Abandon, Excavator Rental, Hydraulic Hammer Qty 2 1,311.00 60 Enterprise Fund WESTERN STATES EQUIPMENT CO Oil change & semi annual inspection on GEN#2 1,367.12 60 Enterprise Fund WESTERN STATES EQUIPMENT CO Oil change & semi-annual inspection on GEN#2 1,367.12 60 Enterprise Fund WW GRAINGER, INC Air Release Valve, Packing Extractor, Corkscrew Qty 12 540.84 60 Enterprise Fund WW GRAINGER, INC White microporous hooded coverall-size XLG (1 pk)125.16 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB-570607 b/w (880 qty) & color (2,037 qty) images 106.25 Date: 11/29/18 12:36:55 PM Page: 12Meridian City Council Meeting Agenda December 4, 2018 – Page 275 of 445 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount Total 60 Enterprise Fund 454,077.41 Report Total 735,942.06 Date: 11/29/18 12:36:55 PM Page: 13Meridian City Council Meeting Agenda December 4, 2018 – Page 276 of 445 City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 7 Project File Number: Item Title: Items Moved From Consent Agenda Meeting Notes: City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 8 A Project File Number: Item Title: Mayor's Youth Advisory Council Update Meeting Notes: �zz I TEM SHEET C ouncil Agenda I tem - 8.A . Presenter: Estimated Time f or P resentation: Title of I tem - M ayor's Youth Advisory Council Update C ouncil Notes: RE V I E WE RS : Department Reviewer Action D ate Clerk.Coles, C.J ay Approved 11/30/2018 - 9:41 A M Meridian City Council Meeting Agenda December 4, 2018 – Page 277 of 445 MYAC Update December 4, 2018 www.meridiancity.org Walk Audit www.meridiancity.org Trunk or Treat www.meridiancity.org Rake Up Meridian www.meridiancity.org •20 MYAC’ers •Four Houses Raked •Fantastic time! Legislation www.meridiancity.org The legislation we are focusing on this year is to change the voting age from 18 to 17 in primary elections. PB Expo www.meridiancity.org •Please join us for Participatory Budgeting presentations on January 14th. •5 MYAC’ers will talk about their ideas for the allotment of our Participatory Budgeting fund. Bowling Social www.meridiancity.org •10 people came following Rake Up Meridian. •We rented two lanes and had a blast. Upcoming Events www.meridiancity.org •MYAC Christmas Party – December 10th •Baking Christmas Cookies for First Responders – December 22nd City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 8 B Project File Number: Item Title: Community Development Block Grant Program (CDBG) Consolidated Annual Performance and Evaluation Report for Program Year 2017 Meeting Notes: ��z I TEM SHEET C ouncil Agenda I tem - 8.B . Presenter: Crystal Campbell Caleb Hood Es timated Time for P res entation: 10 minutes Title of Item - Community Development Block Grant Program (C D B G) C onsolidated Annual P erformance and Evaluation R eport for P rogram Year 2017 T his is only to p res ent the activities performed through S eptember 2018 fo r the pub lic hearing comment p erio d . T he actual p ublic hearing will be held later in Dec emb er. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Memo to Mayor and C ouncil Cover Memo 11/28/2018 Consolidated Annual P erformance and Evaluation R eport S taff Report 11/29/2018 RE V I E WE RS : Department Reviewer Action D ate Community Development.J ohnson, Chris Approved 11/28/2018 - 3:22 P M Community Development.Coles, C.J ay Approved 11/30/2018 - 9:41 A M Meridian City Council Meeting Agenda December 4, 2018 – Page 278 of 445 Community Development Department  33 E. Broadway Avenue Meridian, ID 83642 Phone 208-884-5533  Fax 208-888-6854  www.meridiancity.org November 28, 2018 MEMORANDUM TO: Mayor De Weerd and City Council FROM: Crystal Campbell, Community Development Program Coordinator CC: City Clerk Caleb Hood RE: CDBG Public Comment Period for Consolidated Annual Performance and Evaluation Report (CAPER) 1. Introduction and Background Annually, the City is required to submit to HUD a CAPER (Conso lidated Annual Performance and Evaluation Report). The CAPER reflects the activities and expenditures for the City of Meridian’s Community Development Block Grant (CDBG) during the most recently completed Program Year. The activities and expenditures for PY17 cover October 1, 2017 to September 30, 2018. The CAPER outlines the progress made toward accomplishing goals identified in the PY17 Action Plan. The priorities identified in the annual Action Plan are derived from the overarching goals of the 2017 -2021 Strategic Plan/Consolidated Plan, which are as follows:  Improve accessibility options for people who have disabilities;  Enhance homeownership opportunities;  Provide social services;  Stabilize the rental gap; and  Administration and fair housing activities. 2. Timeline The schedule of activities related to the 2017 CAPER are detailed below. November 30: Legal notice printed in the Meridian Press-Tribune and Idaho Statesman December 3 - 18: Public comment period open; CAPER is available online and in the Community Development Department of City Hall Meridian City Council Meeting Agenda December 4, 2018 – Page 279 of 445 Page 2 December 4: Presentation of CAPER during the regular City Council meeting December 18: Public Hearing regarding the CAPER is held during the regular City Council meeting; CAPER is reviewed and adopted by resolution (pending any needed revisions) December 21: Final 2017 CAPER is submitted to the federal government (required to be submitted on or before December 29, 2018) 3. Public Participation Community Development staff would like to present the draft CAPER to Mayor, Council, and the community on December 4, 2018, welcoming initial comments. Staff would like to return on December 18, 2018 for a formal Public Hearing and to receive recommendations to finalize and adopt the PY17 CAPER. The draft CAPER can also be reviewed online with comments being accepted by email at: ccampbell@meridiancity.org Meridian City Council Meeting Agenda December 4, 2018 – Page 280 of 445 Program Year 2017 Year in Review: Consolidated Annual Performance & Evaluation Report (CAPER) PY17 CAPER is… •An evaluation of performance in relation to 2017-2021 Consolidated Plan, •An accounting for use of financial and other resources, •A review of program procedures and processes, •An examination of timeliness and effectiveness of programs, •An explanation of decisions made in the program, and •A recognition of program accomplishments and goals met or not met… …during the 2017 Program Year (October 1, 2017 - September 30, 2018) CDBG Projects - Completed Program Administration (salaries, supplies, etc.) - $46,168 Meridian Foodbank Hunger Relief Program - $40,000 Streetlight Design & Construction - $236,740 Boys & Girls Club Scholarship Program - $17,486 Jesse Tree Homelessness Prevention - $5,954 CDBG Projects - Currently Open Meridian Elementary Picnic Shelter/Field Re-seed PY17 Expenditures $52,789 Balance $13,415 MDC Downtown Sidewalk Design & Construction PY17 Expenditures $41,617 Balance $177,483 ACHA Homebuyer Assistance PY17 Expenditures $40,000 Balance $15,000 NeighborWorks Boise Homebuyer Assistance PY17 Expenditures $10,000 Balance $20,000 Fair Housing Activities PY17 Expenditures $5,300 Balance $4,700 CDBG Program Successes Food Stability for 3,977 Households Boys & Girls Club’s Programs for 25 Children Prevented Homelessness for 4 Families Homeownership for 5 Families Fair Housing Campaign and Events Installed 30 streetlights for better safety and visibility Consolidated Plan Outcomes Direct Services Goal Activities Performance Indicators Expected Outcome Actual Outcome Completion Rate Improve Accessibility Sidewalk improvements in neighborhoods with senior citizens and persons with disabilities 2017 Households Assisted 220 0 0% 2018 200 0 0% 2019 200 0 0% 2020 200 0 0% 2021 200 0 0% Total 1,020 0 0% Enhance Homeownership Opportunities Downpayment Assistance and Homeownership Counseling 2017 Households Assisted 11 5 45% 2018 3 0 0% 2019 8 0 0% 2020 8 0 0% 2021 8 0 0% Total 35 5 14% Provide Social Services Services for low-income and special needs residents (e.g. food security, emergency repairs, etc.) 2017 Households Assisted 2,055 3,993 194% 2018 2,100 0 0% 2019 2,000 0 0% 2020 2,000 0 0% 2021 2,000 0 0% Total 10,155 3,993 39% Stabilize the Rental Gap Homelessness Prevention 2017 Households Assisted 5 4 80% 2018 5 0 0% 2019 5 0 0% 2020 5 0 0% 2021 5 0 0% Total 25 4 16% Consolidated Plan Outcomes Collaborative Initiatives Goal Activities PY17 PY18 PY19 PY20 PY21 Improve Accessibility Participate in planning for public transportation options for low-income and special needs populations X Stabilize the Rental Gap Develop affordable housing plan by end of PY18 n/a Market to developers for support of rental developments beginning in PY18 n/a Administration and Fair Housing Activities Create plan for accessible environment for persons with disabilities (e.g. signage, enforcement of accessible parking, etc.) beginning in PY18 n/a Support regional fair housing campaigns and trainings X Administration of CDBG Program X Community Involvement Ada County Continuum of Care Housing and Homelessness Roundtable Idaho Fair Housing Forum Other local, regional, and state groups and activities PY17 Administrative Goals •Remain timely •Enhance project monitoring processes •Improve procedures to analyze risk, labor, and cost of proposed projects •Increase organizational structure of administrative aspects of the program to ensure compliance and efficiency •Further expand participation, partnership, and conversation with regional groups Important Dates December 3-18, 2018 •CAPER open for public comment •Available at https://meridiancity.org/cdbg/ or in the Community Development Department of City Hall •Contact Crystal Campbell at ccampbell@meridiancity.org or (208) 489-0575 December 18, 2018 CAPER will be presented for adoption at public hearing Questions? 2017 Consolidated Annual Performance and Evaluation Report (CAPER) Community Development Block Grant Program City of Meridian, Idaho Prepared by Crystal Campbell, Community Development Program Coordinator City of Meridian (208) 489-0575 ccampbell@meridiancity.org Meridian City Council Meeting Agenda December 4, 2018 – Page 281 of 445 CAPER 2 OMB Control No: 2506-0117 (exp. 06/30/2018) Table of Contents Table of Contents .......................................................................................................................................... 2 Introduction .................................................................................................................................................. 3 CR-05 - Goals and Outcomes ........................................................................................................................ 4 CR-10 - Racial and Ethnic Composition of Families Assisted ........................................................................ 9 CR-15 - Resources and Investments 91.520(a) ........................................................................................... 10 CR-20 - Affordable Housing 91.520(b) ........................................................................................................ 12 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) .................................... 14 CR-30 - Public Housing 91.220(h); 91.320(j) ............................................................................................... 16 CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) ........................................................................................ 16 CR-40 - Monitoring 91.220 and 91.230 ....................................................................................................... 18 CR-45 - CDBG 91.520(c) .............................................................................................................................. 20 Attachment 1: Public Comment Summary ................................................................................................. 21 Attachment 2: IDIS PR03 Activity Summary Report .................................................................................... 23 Attachment 3: PR26 Financial Summary Report ......................................................................................... 58 Attachment 4: PR26 Activity Summary ....................................................................................................... 62 Meridian City Council Meeting Agenda December 4, 2018 – Page 282 of 445 CAPER 3 OMB Control No: 2506-0117 (exp. 06/30/2018) Introduction The City of Meridian is a recipient of federal Community Development Block Grant (CDBG) funds. The U.S. Department of Housing and Urban Development (HUD) provides these funds to the City on a formula basis. As a recipient of these funds, the City is required to prepare a Consolidated Plan, also known as a five-year strategic plan. The plan identifies the housing and community needs of the City, organizes these needs based on priority, identifies resources that address the community’s needs, and establishes annual goals and objectives to meet those needs. The Consolidated Plan is further broken down into annual action plans, which the City prepares and submits to HUD each year. The annual action plan spells out specifically how the City will address the goals and objectives in the Consolidated Plan during that program year. At the end of each program year, the City provides a summary of expenditures and related accomplishments to the public and HUD. This annual assessment is called the Consolidated Annual Performance and Evaluation Report (CAPER). While this report addresses goals achieved by expending funds for the CDBG program, it is important to note that the success of the program is largely dependent on the efforts and resources of other private and public agencies and organizations as well as HUD. CAPER requirements are outlined in 24 CFR § 91.520. The report provides a review and evaluation of the City’s performance during the 2017 Program Year (PY17) and the five-year timeframe of the 2017-2021 Consolidated Plan. The subject program year began October 1, 2017 and ended September 30, 2018. This document includes reports generated by HUD’s Integrated Disbursement and Information System (IDIS). These IDIS reports summarize the City’s accomplishments for PY17. IDIS generated tables and reports are included in the narrative and attachment sections to provide an update on the City’s progress in achieving the goals and objectives identified in the Consolidated Plan. Meridian City Council Meeting Agenda December 4, 2018 – Page 283 of 445 CAPER 4 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) The Consolidated Annual Performance and Evaluation Report (CAPER) reflects the activities and expenditures for the City of Meridian’s Community Development Block Grant (CDBG) during Program Year 2017 (PY17), which covered October 1, 2017 through September 30, 2018. The CAPER outlines the progress made toward accomplishing goals identified in the PY17 Action Plan. The priorities identified in the annual Action Plan are derived from the overarching goals of the 2017-2021 Strategic Plan/Consolidated Plan, which are as follows:  Improve accessibility options for people who have disabilities;  Enhance homeownership opportunities;  Provide social services;  Stabilize the rental gap; and  Administration and fair housing activities. During the PY17 the City of Meridian accomplished the activities detailed below.  Provided food stability to 2,735 households through the Meridian Foodbank’s Hunger Relief program.  Assisted 25 low-to-moderate income children gain access to Boys & Girls Club’s programs.  Helped prevent homelessness for four (4) families through Jesse Tree’s program that provides emergency rental assistance for those facing eviction.  Assisted five (5) families to obtain an affordable home in Meridian through NeighborWorks Boise and Ada County Housing Authorities’ homebuyer’s assistance programs.  Began process to install new sidewalks that will improve safety and accessibility for 995 households. Sidewalk design was completed during PY17 and construction will be completed in the upcoming program year(s).  Installed thirty (30) streetlights to improve visibility and safety for residents and community- members in areas that were recently designated as neighborhood bike routes.  Installed a covered picnic area and refurbished the turf on the sports field adjacent to the Fitness Path, near Meridian Elementary, for community use in the downtown area.  Collaborated with the Cities of Caldwell, Nampa, and Boise to educate the community on fair housing issues. Meridian City Council Meeting Agenda December 4, 2018 – Page 284 of 445 CAPER 5 OMB Control No: 2506-0117 (exp. 06/30/2018) Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Goal Category Source / Amount Indicator Unit of Measure Expected – Strategic Plan Actual – Strategic Plan Percent Complete Expected – Program Year Actual – Program Year Percent Complete Administration and Fair Housing Activities Admin CDBG: $ Other Other 1 1 100.00% 1 1 100.00% Enhance Homeownership Opportunities Affordable Housing CDBG: $ Direct Financial Assistance to Homebuyers Households Assisted 11 5 45.45% 11 5 45.45% Improve Accessibility Non- Homeless Special Needs CDBG: $ Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Persons Assisted 220 0 0.00% Improve Accessibility Non- Homeless Special Needs CDBG: $ Other Other 0 0 1 0 0.00% Provide Social Services Non- Homeless Special Needs Low income services CDBG: $ Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 2055 3993 194.31% 2055 3993 194.31% Meridian City Council Meeting Agenda December 4, 2018 – Page 285 of 445 CAPER 6 OMB Control No: 2506-0117 (exp. 06/30/2018) Provide Social Services Non- Homeless Special Needs Low income services CDBG: $ Public service activities for Low/Moderate Income Housing Benefit Households Assisted 0 0 0 0 Provide Social Services Non- Homeless Special Needs Low income services CDBG: $ Homeless Person Overnight Shelter Persons Assisted 0 0 0 0 Provide Social Services Non- Homeless Special Needs Low income services CDBG: $ Homelessness Prevention Persons Assisted 5 4 80.00% 5 4 80.00% Stabilize the Rental Gap Affordable Housing CDBG: $ Homelessness Prevention Persons Assisted Table 1 - Accomplishments – Program Year & Strategic Plan to Date Meridian City Council Meeting Agenda December 4, 2018 – Page 286 of 445 CAPER 7 OMB Control No: 2506-0117 (exp. 06/30/2018) Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. Meridian utilized stakeholder and resident input, and the review of fair housing barriers gathered during the 2017-2021 Consolidated Plan process, to determine the highest priority projects to be conducted during PY17. Needs addressed during Year 1 of the Consolidated Plan included improvement to accessibility for people with disabilities, enhancing homeownership opportunities, and provision of necessary social services. To improve accessibility for people with disabilities, Meridian utilized data from the resident survey conducted to inform the Consolidated Plan process to prioritize accessibility improvements, particularly to public infrastructure. Community access for persons with disabilities was identified as a barrier in reference to lack of/poor sidewalks and access to handicapped parking. Five segments of sidewalks in Census tract 103.21, Block Group 2, are planned to be repaired. There are 995 households living in this Block Group. About 20 percent of these households are comprised of senior females living alone. Another 35 percent are families with young children; half are households led by a single mother. Altogether, an estimated 1,990 people live in the block group with 1,095 below 100% MFI. During PY 2017, CDBG funds were used to design the new sidewalks in a way that will incorporate the needs of the community. The sidewalks will be constructed during the upcoming program year(s). To enhance homeownership opportunities, Meridian again utilized data from the resident survey conducted to inform the Consolidated Plan process, which found nearly 90 percent of renters expressed an interest in homeownership. Of this 90%, 40% would like to purchase a home, but did not have enough money for a down payment and 16% cited poor credit as an impediment to homeownership. In PY17, CDBG funds were used to provide down payment assistance to low-moderate income households purchasing a home in Meridian in an effort to address the largest gap for new homebuyers. To improve the provision of necessary social services, Meridian utilized the findings from the Consolidated Plan and Analysis of Impediments (AI) to identify the following supports:  A shortage of 1,077 rental units to serve Meridian households earning $25,000 or less (rent and utilities totaling $625 or less) was identified during the previous 2012 to 2016 Consolidated Plan. This gap increased in the past 5 years to 1,348 units and was largely due to additional households falling below the poverty line. CDBG funds were used to provide emergency rental assistance for those facing eviction in the Meridian area.  The AI showed that lower income children, particularly those living in Census tracts with a high density of residents with a national origin other than the United States, have lower access to proficient schools. CDBG funds were used to support Boys & Girls Club scholarships, which allowed admission to programs intended to reduce these barriers for identified youth.  The AI also showed a reduction in food security from previous years. Those lacking food security are more likely to suffer adverse effects to their overall health. A lack of food security in children can have devastating consequences to their regular development, affecting the child’s physical and mental health, academic achievement and future economic prosperity. CDBG funds were used to provide food security to low-income residents, especially children. During PY17 the City expended funds on the following projects that began in previous years, but were Meridian City Council Meeting Agenda December 4, 2018 – Page 287 of 445 CAPER 8 OMB Control No: 2506-0117 (exp. 06/30/2018) not completed until PY17:  Installation of streetlights to improve safety (PY16).  Installation of covered picnic area and refurbished sports field to promote a strong community (PY15). Note: The project was completed in PY17, but the City is working with the contractor to meet Davis-Bacon prevailing wages so the final payment will be made in PY18. Meridian City Council Meeting Agenda December 4, 2018 – Page 288 of 445 CAPER 9 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-10 - Racial and Ethnic Composition of Families Assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG White 3,629 Black or African American 87 Asian 129 American Indian or American Native 122 Native Hawaiian or Other Pacific Islander 35 Total 4,002 Hispanic 888 Not Hispanic 2,133 Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative According to data gathered in the Consolidated Plan, Meridian residents that are of Hispanic descent make up 8 percent of the total population, up from 4 percent in 2000. Eighty-six percent of residents identify as non-Hispanic White, 2 percent are Asian, 1 percent are Native American and 1 percent are African American. The demographics of those assisted with CDBG funds are similar to Meridian’s overall demographic makeup. Data from the Consolidated Plan also shows that only 1 percent of Meridian households had no one over the age of 14 who spoke English very well. Residents living in such households are called “Limited English Proficiency” populations, or LEP. Meridian’s LEP proportion was slightly less than that of the county overall (1.7%) and lower than the State of Idaho (2%). Pursuant to the city’s Language Assistance Plan (LAP), all reports and communications will be made available in formats accessible to persons with disabilities and in languages other than English upon request. For those who feel they have been discriminated against based on race or ethnicity, Meridian has a Fair Housing Ordinance which outlines Meridian's response to discrimination. The Ordinance also describes how the City will promote and publicize the Federal Fair Housing Law: “With available resources, the City will assist all persons who feel they have been discriminated against because of race, color, religion, sex, national origin, disability, or familial status to seek equity under Federal and State laws by filing a complaint with the U.S. Department of Housing and Urban Development, Office of Fair Housing and Equal Opportunity, Compliance Division.” Meridian City Council Meeting Agenda December 4, 2018 – Page 289 of 445 CAPER 10 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year CDBG CDBG 783,320 510,692 HOME HOME HOPWA HOPWA ESG ESG Other Other Table 3 - Resources Made Available Narrative The PY16 Streetlights project (IDIS Activity #82) was completed under the contracted amount during PY17, so the remaining $29K will be reallocated during PY18. All other funds have been allocated. Payment for the PY15 Picnic Shelter (IDIS Activity #74) will not be complete until PY18. The work was completed in PY17, but the City of Meridian is working with the contractor to meet Davis-Bacon prevailing wages. Identify the geographic distribution and location of investments Target Area Planned Percentage of Allocation Actual Percentage of Allocation Narrative Description Table 4 – Identify the geographic distribution and location of investments Narrative The projects worked on during PY17 were largely confined to the LMI area. However, due to the nature of the homebuyer assistance and emergency rental assistance programs, the homes occupied were spread throughout the city based on price and fair housing choice. Meridian City Council Meeting Agenda December 4, 2018 – Page 290 of 445 CAPER 11 OMB Control No: 2506-0117 (exp. 06/30/2018) Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. The City of Meridian receives CDBG funds directly through its annual entitlement; this is the only HUD funding that the City directs toward projects. Non -profit organizations often utilize other federal, state, local and private grant funds. Public Housing programs including Family Self-Sufficiency, Section 8, and Public Housing Comprehensive Grants provide additional funding. For example, ACHA has historically leveraged CDBG funds from Meridian with CDBG funds from other communities and HUD funding from their Family Self Sufficie ncy and Housing Choice Voucher Programs. NeighborWorks Boise also receives over $500,000 of annual funding from NeighborWorks America which is leveraged with Meridian’s CDBG funding allocation. Meridian Food Bank receives almost $100,000 of private donations and other grants on an annual basis to couple with their CDBG allocations. The Boys & Girls Clubs of Ada County receive funding from the USDA through the Department of Education and leverage those funds with the CDBG funding received from Meridian to help support their programs and projects. Jesse Tree partners with local banks, foundations, and or institutions and cities to help fund their rental assistance and other programs. The Meridian CDBG dollars would allow them to expand their support services to more clients in Meridian. The Meridian Development Corporation (MDC) is a local public agency that does not anticipate leveraging other funds with CDBG funds to complete the sidewalk project. City-owned property was not used for any of the projects during this program year. Meridian City Council Meeting Agenda December 4, 2018 – Page 291 of 445 CAPER 12 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low -income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of Homeless households to be provided affordable housing units 0 0 Number of Non-Homeless households to be provided affordable housing units 11 5 Number of Special-Needs households to be provided affordable housing units 0 0 Total 11 5 Table 5 – Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 0 0 Number of households supported through Rehab of Existing Units 0 0 Number of households supported through Acquisition of Existing Units 0 0 Total 0 0 Table 6 – Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The PY17 Action Plan set a goal of assisting eleven (11) low-moderate income (LMI) households to achieve homeownership, but Meridian was only able to identify and assist five (5) households. A major barrier to meeting our goal has been the rapidly increasing cost of housing in Meridian combined with a shortage of housing, making it difficult to find affordable housing for LMI households. Several applicants have been approved to buy homes, but each time they put an offer on a house they are out-bid. The applicants continue to search for affordable housing. Discuss how these outcomes will impact future annual action plans. The City of Meridian has extended the contracts for ACHA and NeighborWorks Boise through December 31, 2018 in an effort to meet the goals of the PY17 funding. Both organizations continue to provide outreach and marketing materials to Lender Partners and Realtors. The City will evaluate the outcomes at the end of the calendar year to determine if an adjustment will need to be made to the PY18 Action Plan to more effectively implement strategies and goals. Meridian City Council Meeting Agenda December 4, 2018 – Page 292 of 445 CAPER 13 OMB Control No: 2506-0117 (exp. 06/30/2018) Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served CDBG Actual HOME Actual Extremely Low-income 0 0 Low-income 0 0 Moderate-income 5 0 Total 5 0 Table 7 – Number of Households Served Narrative Information During PY17, the City of Meridian provided funding for five (5) households to achieve affordable housing through homebuyer assistance programs offered by ACHA and NeighborWorks Boise. These programs utilized the funding to subsidize mortage principal amounts, assist with closing costs, and provide up to 50% of the required downpayment. ACHA and NeighborWorks Boise offer participants housing counseling and work with homebuyers to find housing that meets the Section 215 definition of affordable housing. All of the homebuyers assisted were moderate income households. Extremely Low- and Low-income households have struggled to qualify for home loans due to high cost of housing in Meridian. ACHA and NeighborWorks Boise continue to work with eligible households to locate and be approved for affordable housing in Meridian. It is also difficult to obtain affordable rentals in Meridian. During the Consolidated Planning process, the City of Meridian prioritized assistance for very low income renters and/or persons at-risk of losing shelter or housing. This is often a household that pays more than half of their income for rent and lives in substandard housing. To address this, Meridian collaborated with the Jesse Tree to offer emergency rental assistance for those facing eviction in the Meridian area. To further assist those with the highest need, Meridian provided funding for food stability through the Meridian Foodbank. Meridian City Council Meeting Agenda December 4, 2018 – Page 293 of 445 CAPER 14 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City of Meridian has been an active member of the Ada County Continuum of Care (CofC) for several years. City representatives have been particularly involved in the CofC’s Fair Housing and Performance Measurement workgroups with the hopes of better understanding the needs that Meridian’s homeless face and how to better serve them. The City of Meridian strives to connect local community providers and organizations interested in involvement with Meridian’s homeless population with the CofC. City representatives are frequently involved in public discussions, presentations, and meetings with citizens, other governmental officials, and local service providers suchas the West Ada County School District, Jesse Tree, and CATCH to provide support, understanding, and outreach to the homeless in Meridian. In addition, the Meridian Police Department assists unhoused Meridian residents with rides to emergency housing shelters as needed. Addressing the emergency shelter and transitional housing needs of homeless persons The City of Meridian is in regular contact with case management and support service organizations such as CATCH and Jesse Tree to assess and address the emergency and transitional housing needs of homeless persons in Meridian. In PY17, Jesse Tree was funded through Meridian’s CDBG program to help provide emergency rental assistance to Meridian residents at risk of losing housing. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Meridian’s CDBG program provides funding to Jesse Tree to provide emergency rental assistance for low- and moderate- income (LMI) residents who are at risk of becoming homeless. Meridian partners with other organizations such as the Meridian Foodbank to assess needs and provide services for those at risk of becoming homeless. Statewide, Idaho utilizes the SSI/SSDI Outreach, Access and Recovery (SOAR) model. SOAR is an approach that helps increase access to mainstream benefits for people who are currently experiencing or at risk of experiencing homelessness. Those returning from institutions such as jails, prisons, or hospitals have a higher prevalence than the general population of becoming homeless upon discharge. Idaho has divided the state into three (3) Hub’s that address the needs of their local community. The SOAR Hub Leads participate in a quarterly call to address the statewide needs and coordinate efforts. The North Hub Lead and the Southeast Hub Leads are discharge planners for each of Idaho’s state- Meridian City Council Meeting Agenda December 4, 2018 – Page 294 of 445 CAPER 15 OMB Control No: 2506-0117 (exp. 06/30/2018) funded psychiatric hospitals and the Southwest Hub Lead is employed at the local Community Action Partnership. This group regularly problem solves ways to coordinate services for those who are coming from institutional facilities in an effort to reduce the likelihood of homelessness. SOAR is coordinated with the Idaho Health and Welfare, Division of Behavioral Health Central Office, Regional Offices, and state-funded psychiatric hospitals. The CofC includes representation from health care facilities, mental health facilities, and correction facilities, as well as private providers that address housing, health, social services, employment, education, and youth needs. The group works to find collaborative approaches to help low-income individuals and families avoid becoming homeless after being discharged from publicly funded institutions and systems of care. Our Path Home is the recipient of the CofC coordinated-entry funding that provides a streamlined access point for those experiencing a housing crisis. Our Path Home partners with many organizations, such as homeless shelters, school districts, behavioral health (mental health and substance use disorder) providers, Idaho Health and Welfare, Idaho Department of Labor, and Federally Qualified Health Centers (FQHC). Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeles s individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again Through the City’s CDBG program, Meridian funded NeighborWorks Boise and Ada County Housing Authority (ACHA) to provide down payment and closing cost assistance to LMI residents, which assisted participants in purchasing housing units. Meridian funded Jesse Tree to provide rental and case management services to prevent and resolve needs for homeless and near-homeless families and individuals in Meridian. The City's funding relationships with NeighborWorks Boise, ACHA, and Jesse Tree are aimed to develop activities through the CDBG program to facilitate access for homeless individuals and families to affordable housing unit while also preventing individuals and families from becoming homeless. Meridian’s collaboration with the CofC and the SSI/SSDI Outreach, Access, and Recovery (SOAR) Steering Committee explores and addresses the needs of Meridian’s homeless population. The City partners with local committees, organizations, and networks in evaluating, understanding, and addressing the many needs of Meridian’s homeless population. Partners include the Meridian Police Department, Women’s and Children’s Alliance, Jesse Tree, Boys & Girls Club, West Ada County School District, City of Boise, Charitable Assistance to Community’s Homeless (CATCH), CofC, Meridian Food Bank, SOAR Steering Committee, ACHA, NeighborWorks Boise, and many others. These partnerships bring a collaborative appraoch to addressing current and preventing future homelessness in Meridian, as well as assist local service providers help those experiencing homelessness to make the transition to permanent housing and independent living and shorten the period of time that individuals and families experience homelessness. Specifically, the City's participation in the regional Performance Management and Coordinated Entry workgroups indicate the City's efforts and actions to define and meet these specific targets. Meridian City Council Meeting Agenda December 4, 2018 – Page 295 of 445 CAPER 16 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The City does not directly provide public housing, but it continues to support Ada County Housing Authority (ACHA) and other providers in improving public housing. Landlords are willing to accept Section 8 and Shelter Plus Care vouchers, but finding units in small complexes such as those located in Meridian is a challenge. Voucher holders generally have the most success with large apartment complexes, most of which are located in Boise. Nearly 90 percent of units in Meridian are single family detached homes. The City is actively engaged with community partners such as ACHA and the CofC to address the public housing needs in Meridian. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership Public housing residents have access to case management services, allowing them to become more involved in management and participate in homeownership through ACHA's programs. One such program available to ACHA participants is Family Self-Sufficiency (FSS). This program assists individuals and families to obtain employment and improve their financial stability. ACHA works with social service agencies, non-profits, schools, businesses, and other community partners to develop comprehensive strategies that help participants learn the skills and gain the experience to enable them to obtain suitable employment. Participants in the FSS program receive an escrow account that is established by the Housing Authority for each participating individual or family. When the participant’s portion of his/her rent is increased due to an increase in earned income, the escrow account is credited during the term of the FSS contract. If the participant completes the contract within a five-year period by being suitably employed and is no longer receiving welfare assistance, the amount in the escrow account is paid to the successful graduate. Actions taken to provide assistance to troubled PHAs ACHA is a high performing Public Housing Authority; no assistance is provided at this time. CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that ser ve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) During the AI, the City utilized the “Review of Public Policies and Practices (Zoning and Planning Codes)” form circulated by the Los Angeles fair housing office of HUD to evaluate potential concerns within the City’s zoning code. The research did not reveal any negative effects of public policies that serve as barriers to affordable housing. This includes land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting returns on residential investment. Meridian will continue to evaluate the policies and ameliorate as necessary. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) Meridian City Council Meeting Agenda December 4, 2018 – Page 296 of 445 CAPER 17 OMB Control No: 2506-0117 (exp. 06/30/2018) The primary obstacles to fully addressing residents’ needs are: 1) Limited supply of affordable units; and 2) Limited funding. The City has allocated funding to address needs within the limitations of funding. Additionally, the City is engaged in multiple regional dialogues with neighboring communities and service providers to identify and address underserved needs, maintain affordable housing, and reduce the number of families living in poverty. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The City of Meridian website provides information regarding lead-based paint hazards as well as links to HUD resources. Additionally, Meridian continues to address lead based paint hazards through mitigation as part of redevelopment efforts in older parts of Meridian. Meridian maintains communication with EPA approved and certified lead abatement contractor’s as well as lead testing facilities to complete lead clearance exams if required. Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The City focuses primarily on job creation and availability of educational opportunities to reduce the number of persons living below the poverty level. For example, the City, through its Economic Development Administrator, works to recruit new employers and encourage business expansion within Meridian. Meridian's CDBG program funds activities that provide emergency assistance to families who are at risk of homelessness, food stability to those in need, financial assistance to homebuyers, among other activities. The City's local strategic plan intends to address poverty-based issues through the expansion of public services, focus on economic development, and expansion of quality employment opportunities for the jurisdiction’s LMI population. Meridian’s goal is to provide residents with access to services that will help stabilize their basic needs so they can focus on improving their lives instead of all of their focus being survival. Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City continuously seeks to enhance coordination and overcome gaps in institutional structure. Participation in the Continuum of Care, attendance at Idaho Housing and Finance Association (IHFA) and other stake-holder related events, and participation in regional coalitions and associations work toward the end-goal of enhancing coordination. Plans are being developed to enhance educational and advocacy opportunities for service providers in the area regarding public and political cultures and systems in place in the region. To address the internal structure, HUD is providing technical assistance to formalize standard operating procedures and guiding documents to monitor the program, track financials, ensure compliance, and address program requirements in a timely manner. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) There are few capacity issues related to coordination between public and private organizations in Meridian and the surrounding area. However, the City's partnership and funding relationship with local Meridian City Council Meeting Agenda December 4, 2018 – Page 297 of 445 CAPER 18 OMB Control No: 2506-0117 (exp. 06/30/2018) housing services organizations including NeighborWorks Boise, Jesse Tree, and Ada County Housing Authority will continue to expand in the upcoming program year. Coordination with other organizations like CATCH, Boise Rescue Mission, Interfaith Sanctuary, and all members associated with the local Continuum of Care, including private housing developers, will continue to be built upon to improve networks, coordination, and problem solving in the jurisdiction. Meridian's participation in the local CofC, housing and homelessness roundtables, and other regional coordination efforts contributes to the City's action plan for enhancing collaboration between public and private housing and social service agencies. Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) During the 2017-2021 Consolidated Planning period, the City of Meridian identified the following impediments to housing choice and access to opportunity:  Inaccessible infrastructure – Several sidewalks in Meridian were identified as needing improvement. During PY17, the City worked with the Meridian Development Corporation (MDC) to develop a plan that will improve five (5) segments of sidewalks in a neighborhood with aging infrastructure that is occupied by seniors and low income residents. The construction is anticipated to begin in PY18.  Lack of affordable housing – Support preservation of housing occupied by low income homeowners and stabilization of affordable rental housing by assisting low income renter households and supporting the creation of affordable housing. Meridian will continue to use block grant funds to provide social services for low income and special needs residents (e.g., provision of food staples, emergency repairs, and emergency rental assistance). During PY17, CDBG funds provided four (4) households with emergency rental assistance, five (5) households with homeownership assistance and 2,735 households with food assistance.  Lack of public transportation – Work regionally to improve transportation options. Meridian collaborated with the Meridian Transportation Commission, the Ada County Highway District Capital Improvement Citizen Advisory Committee (ACHD CICAC), the Community Planning Association of Southwest Idaho Regional Technical Advisory Committee (COMPASS RTAC) to discuss the regional gaps in transportation options.  Lack of accessible housing – Increase education and understanding of fair housing laws by landlords, builders, and residents. Meridian has collaborated with the Boise, Caldwell, and Nampa CDBG administrators to develop a Fair Housing campaign which is scheduled to launch during PY18. CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements Program monitoring takes place as a desk-side process with each draw. The activities submitted must comply with the stated requirements in the subrecipient agreements and provide requisite data (e.g. demographic data, payroll, etc.) for inspection prior to reimbursement. On-site monitoring occurs at Meridian City Council Meeting Agenda December 4, 2018 – Page 298 of 445 CAPER 19 OMB Control No: 2506-0117 (exp. 06/30/2018) least annually to ensure subrecipients are meeting both the requirements and the intent of the CDBG program. The City conducted onsite monitoring of ACHA, NeighborWorks Boise, Meridian Foodbank, and Boys & Girls Club for PY17 activities. It is anticipated that the City of Meridian CDBG Administrator will receive technical assistance during PY18 to improve the standard operating procedures and documents to guide the program, track financials, ensure compliance, and address program requirements in a timely manner. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. A public notice of the CAPER availability and the date, time and location of the public hearing was published in the Meridian Press Tribune, previously known as the Valley Times, and the Idaho Statesman, and by posting the notice on the City’s website two weeks in advance of the public hearing. After the notice was published, citizens had a period 15 days to comment on the CAPER. A public hearing on the CAPER was held at City Hall on December 18, 2018 at the conclusion of the comment period. The City considered all comments and/or views of citizens received in writing. A summary of these comments or views can be found in Attachment 1. City Council reviewed the CAPER and the summaries regarding the incorporation of citizen comments or views provided, and voted on a resolution to adopt the final PY17 CAPER. City Hall is a fully accessible building. Those with disabilities were encouraged to contact the City Clerk to make reasonable accommodations. Additionally, pursuant to the City’s Language Assistance Plan (LAP), all reports and communications will be made available in formats accessible to persons with disabilities and in languages other than English upon request. All documents related to the City’s CDBG program can be found at: https://meridiancity.org/cdbg/index.html. CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. No changes. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. Meridian City Council Meeting Agenda December 4, 2018 – Page 299 of 445 CAPER 20 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. No changes. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. Meridian City Council Meeting Agenda December 4, 2018 – Page 300 of 445 CAPER 21 OMB Control No: 2506-0117 (exp. 06/30/2018) Attachment 1: Public Comment Summary Meridian City Council Meeting Agenda December 4, 2018 – Page 301 of 445 CAPER 22 OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER Public Comments Date Method of Submission Contributor Comment City Response Completion of chart pending receipt of comments during public comment period. Meridian City Council Meeting Agenda December 4, 2018 – Page 302 of 445 CAPER 23 OMB Control No: 2506-0117 (exp. 06/30/2018) Attachment 2: IDIS PR03 Activity Summary Report Meridian City Council Meeting Agenda December 4, 2018 – Page 303 of 445 CAPER 24 OMB Control No: 2506-0117 (exp. 06/30/2018) IDIS PR 03 Activity Summary Report Meridian City Council Meeting Agenda December 4, 2018 – Page 304 of 445 CAPER 25 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 305 of 445 CAPER 26 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 306 of 445 CAPER 27 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 307 of 445 CAPER 28 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 308 of 445 CAPER 29 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 309 of 445 CAPER 30 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 310 of 445 CAPER 31 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 311 of 445 CAPER 32 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 312 of 445 CAPER 33 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 313 of 445 CAPER 34 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 314 of 445 CAPER 35 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 315 of 445 CAPER 36 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 316 of 445 CAPER 37 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 317 of 445 CAPER 38 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 318 of 445 CAPER 39 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 319 of 445 CAPER 40 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 320 of 445 CAPER 41 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 321 of 445 CAPER 42 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 322 of 445 CAPER 43 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 323 of 445 CAPER 44 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 324 of 445 CAPER 45 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 325 of 445 CAPER 46 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 326 of 445 CAPER 47 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 327 of 445 CAPER 48 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 328 of 445 CAPER 49 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 329 of 445 CAPER 50 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 330 of 445 CAPER 51 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 331 of 445 CAPER 52 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 332 of 445 CAPER 53 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 333 of 445 CAPER 54 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 334 of 445 CAPER 55 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 335 of 445 CAPER 56 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 336 of 445 CAPER 57 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 337 of 445 CAPER 58 OMB Control No: 2506-0117 (exp. 06/30/2018) Attachment 3: PR26 Financial Summary Report Meridian City Council Meeting Agenda December 4, 2018 – Page 338 of 445 CAPER 59 OMB Control No: 2506-0117 (exp. 06/30/2018) IDIS PR 26 Financial Summary Report Meridian City Council Meeting Agenda December 4, 2018 – Page 339 of 445 CAPER 60 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 340 of 445 CAPER 61 OMB Control No: 2506-0117 (exp. 06/30/2018) Meridian City Council Meeting Agenda December 4, 2018 – Page 341 of 445 CAPER 62 OMB Control No: 2506-0117 (exp. 06/30/2018) Attachment 4: PR26 Activity Summary Meridian City Council Meeting Agenda December 4, 2018 – Page 342 of 445 CAPER 63 OMB Control No: 2506-0117 (exp. 06/30/2018) IDIS PR26 Activity Summary Meridian City Council Meeting Agenda December 4, 2018 – Page 343 of 445 City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 9 A Project File Number: H-2018-0042 Item Title: Conditions of Approval for Timber Creek Recycling (H- 2018-0042) Meeting Notes: 6CLI - /A-6�t6 i'N by Michael Murgoitio, Located at 7695 S. Locust Grove Rd. I TEM SHEET C ouncil Agenda I tem - 9.A . Presenter: Estimated Time f or P resentation: Title of I tem - C onditions of Approval for T imber C reek Recycling (H-2018-0042) by M ichael M urgoitio, L ocated at 7695 S . L ocust G rove Rd. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate P roposed Conditions B ackup Material 11/30/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.Coles, C.J ay Approved 11/30/2018 - 10:11 A M Meridian City Council Meeting Agenda December 4, 2018 – Page 344 of 445 DEVELOPMENT AGREEMENT MODIFICATION PROVISIONS Timber Creek Recycling MDA H-2018-0042 Staff recommended added/modified DA provisions: 1. Modify provision #4.8 (pg. 5) as follows, “Operate Timber Creek Recycling on the portion of the Property (“Recycling Property”) outlined on the site plan (“Site Plan”) attached hereto as Exhibit “C” and incorporated herein, as is currently conducted or may be conducted in the future, whether under the name of Timber Creek Recycling or another name or entity, for a maximum period of ten (10) years from the date of the City Council approvals of the amended signed DAAgreement. Upon the expiration of the ten (10) year period, all Recycling Activities (as defined below in Section 5.2) and the activity shall cease; provided, however, that Timber Creek may submit an application. If the applicant requests to the City Council to review the activityRecycling Activities and determine whether to permit Timber Creek to continue the Recycling Activities. before the ten (10) year time period for renewal for an additional time period as determined by the City Council at that time. Timber Creek shall submit theThe request for a review shall be no later than one (1) year prior to the expiration of the ten (10) year period use. Upon review, tThe City Council canmay, at the City Council’s sole discretion: a) elect to grant or refuse to grant additional time to Timber Creek to conduct the Recycling Activities on the Recycling Property past the initial ten (10) year period; and b) should additional time be granted, require more or different conditions on the Recycling Activitiesat their discretion, if they allow the activity to continue. If the City Council does not elect to grant Timber Creek additional time to conduct Recycling Activities on the Recycling Property extend the use beyond the initial ten (10) year time period then, at their the City Council’s direction and by the date as determined by themthe City Council, after which all the Recycling Activities uses associated with the facility shall cease at a date to be determined and all materials, equipment, structures, site modifications, etc. associated with the use Recycling Activity shall be removed and the site Recycling Property reclaimed to its former agricultural use/condition. . In the event the City Council grants Timber Creek additional time to conduct the Recycling Activities after the initial ten (10) year period, If the time period is extended to a future date certain then the City Council may review the activityRecycling Activities upon the expiration of the additional time in accordance with the foregoing procedures, conditions and timelines. on or about that date certain and consider an additional extension with the same or modified conditions to the Agreement. 2. Modify provision #5.2.2, Screening (pg. 7), as follows, “The Recycling Materials, before and after processing, may be screened. Screening of any Recycled Materials may including the use of conveyors, trommels, hopper boxes, air systems, loaders and another other equipment necessary to screen the Recycled Materials. 3.2. Modify provision #5.2.4, Composting, as follows: “The Recycling Materials may be composted on the Recycling Property and transported from the Recycling property for soil amendment, agricultural uses or otherwise, and may be sold on the Recycling Property or to third parties. Compost piles shall be maintained in a manner that does not cause or create a nuisance condition including, but not limited to, odor, other nuisance and/or other conditions relative to insects or disease that affect neighboring properties, cause harmful vapors or constitute a risk to the environment or public health and safety as set forth in Meridian City Code 4-1-10. In addition to the remedies available through the enforcement of this Agreement the City may seek enforcement through abatement by civil action or code enforcement.” 4.3. Modify provision #5.2.5, Storing of Recycling Materials, as follows: “The Recycled Materials, both before and after processing, may shall be stored on the Recycling Property and after processing may be used on the balance of the Property. The facility and all associated grounds shall be maintained in an orderly manner to keep them from becoming a public nuisance as Meridian City Council Meeting Agenda December 4, 2018 – Page 345 of 445 DEVELOPMENT AGREEMENT MODIFICATION PROVISIONS Timber Creek Recycling MDA H-2018-0042 defined in Meridian City Code (MCC) 4-2-1; procedures and penalties for general nuisances are listed in MCC 4-2-4. In addition to the remedies available through the enforcement of this Agreement the City may seek enforcement through abatement by civil action or code enforcement” 5.4. Modify provision #5.3.3, Compliance with all federal, state, and locate local entities with jurisdiction, including, but not limited to, DEQ Department of Environmental Quality, Department of Agriculture, and Central District Health Department, U.S. Environmental Protection Agency, U.S. Department of Agriculture, the Ada County Air Quality Board, the, and the Idaho Department of Water Resources,. The City may consider a finding by one of these named agencies of violations of their regulations to be a cause for a violation of this Agreement. Timber Creek may shall take any action to: (a) Comply with conditions imposed on it by the Department of Environmental Quality, the Department of Agriculture or the Central District Health Department any and all of aforementioned entities with jurisdiction relating to the Recycling Materials or the Recycling Activities; (b) Comply with the rules and regulations relating to the Recycling Materials or the Recycling Activities which may be adopted, revised or re-interpreted by the Department of Environmental Quality, the Department of Agriculture or the Central District Health Department any and all of aforementioned entities with jurisdiction; and (c) Cure or correct deficiencies or issues identified by the Department of Environmental Quality, the Department of Agriculture or the Central District Health Department any and all of aforementioned entities with jurisdiction. 6.5. Modify provision #6.3.2 Landscaping as follows, “Timber Creek will install trees and other landscaping features on the Recycling Property in a manner as prescribed in MCC 11-3H-4D, as is depicted on the Site Plan, to mitigate the sound generated on the Recycling Property by the Recycling Activities. Said landscaping will shall be installed within one (1) year from the date of this Agreement prior to commencement of Tier 2 composting provided that the pilot programs for obtaining Tier 2 designation, as required by DEQ, may occur prior to the installation of the landscaping or berms as shown on the site plan. Timber Creek shall provide notice to the City when the landscaping set forth on the Site Planin this Modified Agreement as required in provision #5.2.2 Screening has been installed.” 7.6. Modify provision #6.5 Dust Abatement, as follows: “Timber Creek Recycling will take commercially reasonable steps to abate the dust caused by the Recycling Activities as follow: All driveways into and through the facility, and any open area with a driving surface shall be surfaced improved with a dustless material including but not limited to, vegetation, asphaltic pavement, rock, concrete, pavers, bricks or recycled asphalt (i.e. asphalt grindings) in accord with UDC 11- 3C-5B.1. 6.5.1 Water Tank. Maintain a 4,000 gallon water tank on the Property to hold water for dust abatement purposes on the Recycling Property. 6.5.2 Sprinklers. Maintain a sprinkler system on roads and other parts of the Recycling Property as deemed reasonably necessary by Timber Creek to minimize dust caused by Recycling Activities. 6.5.3 Water Trucks. Maintain water truck, tender or buffalo or other similar equipment for dust abatement. Said equipment will be utilized to apply water to unpaved portions of the Recycling Property or the Recycling Materials to minimize dust caused by the Recycling Activities. Meridian City Council Meeting Agenda December 4, 2018 – Page 346 of 445 DEVELOPMENT AGREEMENT MODIFICATION PROVISIONS Timber Creek Recycling MDA H-2018-0042 6.5.4 Spray Hoses. Spray hoses will be used as part of the Recycling Activities to reduce dust caused by the Recycling Activities. 6.5.5 Wood Flour. Timber Creek Recycling will not accept or process wood flour as part of the Recycling Activities. 6.5.6 Dustless Material. Surface the entrance to the Recycling Property and Retail Area with a dustless material, including those materials set forth in Meridian City Code 11-3C-5B-1. 8.7. Delete provision #6.9 Sunset on Composting: “Timber Creek’s use of the Recycling Property for composting, as permitted under this Agreement, shall be reviewed by the City in 2030. As part of the review, City shall: a) consider the development of the property surrounding he Recycling Property, the benefits derived by the community by the composting, and Timber Creek’s compliance with this Agreement; and b) hold a public hearing, with notice as required by the UDC, and permit the public to provide input on whether to continue to permit compositing on the Recycling Property. The City shall determine whether to permit Timber Creek to continue composting on the Recycling Property for another period of ten (10) years under the terms of this Agreement, permit composting with revised conditions, or terminate Timber Creek’s composting on the Recycling Property (unless permitted under the UDC). See recommended changes to provision #4.8. 9.8. Add provision: “The leaching pond(s), if applicable and, and any other open water pond(s) for run off or drainage on the site Recycling Property shall be treated and maintained such that it does not become a mosquito breeding ground as set forth in UDC 11-3G-3B.8.” 10.9. Add provision: “All mechanical equipment, (excluding all private or commercial vehicles) and operations, power-driven processing equipment and operations on the Recycling Property shall be located at least 300 feet from abutting residential districts. All shipping and delivery areas, storage, and other outdoor activity on Recycling Property shall be located at least 300 feet from abutting residential districts within the City of Meridian.” 11. Add provision: “Solid waste shall not be accumulated on Property or upon any street adjacent to Property so as to cause or create a public nuisance from offensive odor, atmosphere or harboring of vectors. Waste shall be managed and maintained in such a manner that it will not be blown, washed or carried to adjacent properties as set forth in Meridian City Code 4-1-10.” 10. Add provision: “Burning, Burning or incinerating, ,burying, or any other manner to disposing dispose of solid waste or recyclable materials is prohibited on Property. as set forth in Meridian City Code 4-1-10.” 11. The ApplicantTimber Creek shall provide a detailed site plan, as an Exhibit “B” of this Agreement, to the City which: a) defines the Property; b) defines the Recycling Property ing the area of the recycled property area; c) defines the portion of the Property intended to be used for agricultural purposes or non-Recycling Activities; and d) identifies the general location of the equipment to used for the Recycling Activities. The Recycling Property shall not , the location of the recycling equipment, the farming property, and the remainder of the property related to this Development Agreement. The Recycle property shall not exceed the identified thirty-six (36) acres in total. 12. Add provision: “Timber Creek Recycling shall adhere to all applicable federal, state and local laws and regulations that govern the collection, transporting and disposal of the recyclable material(s) being collected.” Meridian City Council Meeting Agenda December 4, 2018 – Page 347 of 445 DEVELOPMENT AGREEMENT MODIFICATION PROVISIONS Timber Creek Recycling MDA H-2018-0042 NOTE: Prior to Council approval of a signed amended DA for this property, the Applicant shall complete the following: 1) Submit a copy of the Odor Management Plan approved by DEQ referenced in Section 6.2.1 for inclusion as an exhibit in the DA; and 2) Submit a landscape plan the demonstrates compliance with the screening requirements noted in provision #5.2.2 that has been approved by Staff for inclusion as an exhibit in the DA. Meridian City Council Meeting Agenda December 4, 2018 – Page 348 of 445 City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 9 B Project File Number: H-2018-0042 Item Title: Findings of Fact, Conclusions of Law for Timber Creek Recycling (H-2018-0042) by Michael Murgoitio, Located at 7695 S. Locust Grove Rd. Meeting Notes: CC,ue/Je"K - AU �t'�i/\/ El I TEM SHEET C ouncil Agenda I tem - 9.B . Presenter: Estimated Time f or P resentation: Title of I tem - F indings of F act, C onclusions of L aw for Timber Creek Recycling (H-2018- 0042) by M ichael M urgoitio, L ocated at 7695 S. L ocust Grove Rd. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate F indings Findings/Orders 11/30/2018 E xhibit E xhibit 11/30/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.Coles, C.J ay Approved 11/30/2018 - 10:11 A M Meridian City Council Meeting Agenda December 4, 2018 – Page 349 of 445 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0042 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for a Modification to the Development Agreement for Timber Creek Recycling to Add a Commercial Composting Component to Current Business Operations on the Site, by Michael Murgoitio. Case No(s). H-2018-0042 For the City Council Hearing Dates of: June 5 and 19, July 17, September 18, November 7 and 20, 2018 (Findings on December 4, 2018) A. Findings of Fact 1. Hearing Facts: Following proper notice, on September 18 and November 7, 2018, the Meridian City Council held a public hearing on a request to modify the development agreement. Following the public hearing, the Council approved the request with only one change to the provisions proposed by the applicant (to section 6.8.2, Development of Adjacent Property, changing “grinding machine” to “processing area”). 2. Process Facts: a. The City Council finds that the parties have fully complied with all applicable notice and hearing provisions. b. A public hearing is required before the City Council on this matter, pursuant to UDC section 11-5B-3(F) and Idaho Code section 67-6511A. c. Newspaper notifications published on: May 18, June 1, August 31, and October 26, 2018 d. Radius notices mailed to properties within 1,000 feet on: May 10 and 25, August 24, and October 19, 2018 Note: Because the Director deemed the proposed use to be heavy industrial and because of the potential impact on adjacent residential properties, radius notices were sent to property owners within 1,000 feet of the external property boundaries instead of the typical 300 feet in accord with UDC 11-5A-5E.2c. e. Next Door published on: May 11 and 29, August 28, and October 23, 2018 f. Applicant posted notice on site by: July 6, and October 29, 2018 3. Application and Property Facts: a. Site Address/Location: The site is located at 7695 S. Locust Grove Road, in the southeast ¼ of Section 6, Township 2N., Range 1E. b. Existing Land Use(s): An agricultural based wood, grass, leaves, sheetrock, food waste, and Meridian City Council Meeting Agenda December 4, 2018 – Page 350 of 445 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0042 - 2 - garden waste recycling business, as identified in the Original Development Agreement as approved by the City of Meridian on January 26, 2016 and recorded on January 27, 2016, currently operates on this property in the R-4 zoning district. c. Character of Surrounding Area and Adjacent Land Use and Zoning: The properties around this site consist of rural residential and agricultural land zoned R-4 in the City, and RUT & RR in Ada County. d. History of Previous Actions: This property was annexed in 2015 as part of the South Meridian annexation application (H-2015-0019). A development agreement (DA) was required as a provision of annexation, recorded as Instrument No. 2016-007075. At the time of annexation, the Applicant was operating a recycling business on this site in Ada County; the existing use was allowed to continue with annexation into the City under the terms described in the DA – no change in the uses specified in the DA are allowed without modification of the agreement. e. Owner: L & G Murgoitio LLC 6575 S. Locust Grove Rd. Meridian, ID 83642 f. Applicant: Michael Murgoitio 2623 S. Hillis Place Meridian, ID 83642 g. Representative: Same as Applicant B. Conclusions of Law 1. The City of Meridian exercises herein the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. This approval is subject to compliance with all provisions of the modified development agreement, which are incorporated herein by reference. The conditions in the modified development agreement are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. 4. Neither Idaho Code section 67-6511A, nor UDC section 11-5B-3(F) require specific findings of fact in order to permit modification of a development agreement; rather, these provisions require compliance with notice and hearing provisions. 5. A development agreement is a voluntary contract between two parties. The City is specifically authorized by Idaho Code § 67-6511A to enter into, and modify, development agreements. Meridian City Council Meeting Agenda December 4, 2018 – Page 351 of 445 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0042 - 3 - C. Decision and Order: Pursuant to the City Council’s authority as provided in Idaho Code section 67- 6511A, nor UDC section 11-5B-3(F) and based upon the above Findings of Fact which are herein adopted, it is hereby ordered that the applicant’s request for a modification to the existing development agreement is hereby approved. (See attached Development Agreement Modification Provisions). D. Notice of Applicable Time Limits: When approved, the modified development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the City Council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. This is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. Meridian City Council Meeting Agenda December 4, 2018 – Page 352 of 445 By action of the City Council at its regular meeting held on the day of ()P -CP -M bEK-- 2018. COUNCIL PRESIDENT JOE BORTON VOTED COUNCIL VICE PRESIDENT LUKE CAVENER VOTED —" COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER TY PALMER VOTED COUNCIL MEMBER TREG BERNT VOTED COUNCIL MEMBER GENESIS MILAM VOTED Yt MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Mayor Tam de Weerd Attest: C y Cole City Clerk 0 of w C -/V[ E ..iDIAN!-�-- � IDAHO z� SEAL �Zr_ 1P Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: C)0w 5W rU/ ��-i Dated: City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0042 - 4 - DEVELOPMENT AGREEMENT MODIFICATION PROVISIONS Timber Creek Recycling MDA H-2018-0042 Staff recommended added/modified DA provisions: 1. Modify provision #4.8 (pg. 5) as follows, “Operate Timber Creek Recycling on the portion of the Property (“Recycling Property”) outlined on the site plan (“Site Plan”) attached hereto as Exhibit “C” and incorporated herein, as is currently conducted or may be conducted in the future, whether under the name of Timber Creek Recycling or another name or entity, for a maximum period of ten (10) years from the date of the City Council approvals of the amended signed DAAgreement. Upon the expiration of the ten (10) year period, all Recycling Activities (as defined below in Section 5.2) and the activity shall cease; provided, however, that Timber Creek may submit an application. If the applicant requests to the City Council to review the activityRecycling Activities and determine whether to permit Timber Creek to continue the Recycling Activities. before the ten (10) year time period for renewal for an additional time period as determined by the City Council at that time. Timber Creek shall submit theThe request for a review shall be no later than one (1) year prior to the expiration of the ten (10) year period use. Upon review, tThe City Council canmay, at the City Council’s sole discretion: a) elect to grant or refuse to grant additional time to Timber Creek to conduct the Recycling Activities on the Recycling Property past the initial ten (10) year period; and b) should additional time be granted, require more or different conditions on the Recycling Activitiesat their discretion, if they allow the activity to continue. If the City Council does not elect to grant Timber Creek additional time to conduct Recycling Activities on the Recycling Property extend the use beyond the initial ten (10) year time period then, at their the City Council’s direction and by the date as determined by themthe City Council, after which all the Recycling Activities uses associated with the facility shall cease at a date to be determined and all materials, equipment, structures, site modifications, etc. associated with the use Recycling Activity shall be removed and the site Recycling Property reclaimed to its former agricultural use/condition. . In the event the City Council grants Timber Creek additional time to conduct the Recycling Activities after the initial ten (10) year period, If the time period is extended to a future date certain then the City Council may review the activityRecycling Activities upon the expiration of the additional time in accordance with the foregoing procedures, conditions and timelines. on or about that date certain and consider an additional extension with the same or modified conditions to the Agreement. 2. Modify provision #5.2.2, Screening (pg. 7), as follows, “The Recycling Materials, before and after processing, may be screened. Screening of any Recycled Materials may including the use of conveyors, trommels, hopper boxes, air systems, loaders and another other equipment necessary to screen the Recycled Materials. 3.2. Modify provision #5.2.4, Composting, as follows: “The Recycling Materials may be composted on the Recycling Property and transported from the Recycling property for soil amendment, agricultural uses or otherwise, and may be sold on the Recycling Property or to third parties. Compost piles shall be maintained in a manner that does not cause or create a nuisance condition including, but not limited to, odor, other nuisance and/or other conditions relative to insects or disease that affect neighboring properties, cause harmful vapors or constitute a risk to the environment or public health and safety as set forth in Meridian City Code 4-1-10. In addition to the remedies available through the enforcement of this Agreement the City may seek enforcement through abatement by civil action or code enforcement.” 4.3. Modify provision #5.2.5, Storing of Recycling Materials, as follows: “The Recycled Materials, both before and after processing, may shall be stored on the Recycling Property and after processing may be used on the balance of the Property. The facility and all associated grounds shall be maintained in an orderly manner to keep them from becoming a public nuisance as Meridian City Council Meeting Agenda December 4, 2018 – Page 354 of 445 DEVELOPMENT AGREEMENT MODIFICATION PROVISIONS Timber Creek Recycling MDA H-2018-0042 defined in Meridian City Code (MCC) 4-2-1; procedures and penalties for general nuisances are listed in MCC 4-2-4. In addition to the remedies available through the enforcement of this Agreement the City may seek enforcement through abatement by civil action or code enforcement” 5.4. Modify provision #5.3.3, Compliance with all federal, state, and locate local entities with jurisdiction, including, but not limited to, DEQ Department of Environmental Quality, Department of Agriculture, and Central District Health Department, U.S. Environmental Protection Agency, U.S. Department of Agriculture, the Ada County Air Quality Board, the, and the Idaho Department of Water Resources,. The City may consider a finding by one of these named agencies of violations of their regulations to be a cause for a violation of this Agreement. Timber Creek may shall take any action to: (a) Comply with conditions imposed on it by the Department of Environmental Quality, the Department of Agriculture or the Central District Health Department any and all of aforementioned entities with jurisdiction relating to the Recycling Materials or the Recycling Activities; (b) Comply with the rules and regulations relating to the Recycling Materials or the Recycling Activities which may be adopted, revised or re-interpreted by the Department of Environmental Quality, the Department of Agriculture or the Central District Health Department any and all of aforementioned entities with jurisdiction; and (c) Cure or correct deficiencies or issues identified by the Department of Environmental Quality, the Department of Agriculture or the Central District Health Department any and all of aforementioned entities with jurisdiction. 6.5. Modify provision #6.3.2 Landscaping as follows, “Timber Creek will install trees and other landscaping features on the Recycling Property in a manner as prescribed in MCC 11-3H-4D, as is depicted on the Site Plan, to mitigate the sound generated on the Recycling Property by the Recycling Activities. Said landscaping will shall be installed within one (1) year from the date of this Agreement prior to commencement of Tier 2 composting provided that the pilot programs for obtaining Tier 2 designation, as required by DEQ, may occur prior to the installation of the landscaping or berms as shown on the site plan. Timber Creek shall provide notice to the City when the landscaping set forth on the Site Planin this Modified Agreement as required in provision #5.2.2 Screening has been installed.” 7.6. Modify provision #6.5 Dust Abatement, as follows: “Timber Creek Recycling will take commercially reasonable steps to abate the dust caused by the Recycling Activities as follow: All driveways into and through the facility, and any open area with a driving surface shall be surfaced improved with a dustless material including but not limited to, vegetation, asphaltic pavement, rock, concrete, pavers, bricks or recycled asphalt (i.e. asphalt grindings) in accord with UDC 11- 3C-5B.1. 6.5.1 Water Tank. Maintain a 4,000 gallon water tank on the Property to hold water for dust abatement purposes on the Recycling Property. 6.5.2 Sprinklers. Maintain a sprinkler system on roads and other parts of the Recycling Property as deemed reasonably necessary by Timber Creek to minimize dust caused by Recycling Activities. 6.5.3 Water Trucks. Maintain water truck, tender or buffalo or other similar equipment for dust abatement. Said equipment will be utilized to apply water to unpaved portions of the Recycling Property or the Recycling Materials to minimize dust caused by the Recycling Activities. Meridian City Council Meeting Agenda December 4, 2018 – Page 355 of 445 DEVELOPMENT AGREEMENT MODIFICATION PROVISIONS Timber Creek Recycling MDA H-2018-0042 6.5.4 Spray Hoses. Spray hoses will be used as part of the Recycling Activities to reduce dust caused by the Recycling Activities. 6.5.5 Wood Flour. Timber Creek Recycling will not accept or process wood flour as part of the Recycling Activities. 6.5.6 Dustless Material. Surface the entrance to the Recycling Property and Retail Area with a dustless material, including those materials set forth in Meridian City Code 11-3C-5B-1. 8.7. Delete provision #6.9 Sunset on Composting: “Timber Creek’s use of the Recycling Property for composting, as permitted under this Agreement, shall be reviewed by the City in 2030. As part of the review, City shall: a) consider the development of the property surrounding he Recycling Property, the benefits derived by the community by the composting, and Timber Creek’s compliance with this Agreement; and b) hold a public hearing, with notice as required by the UDC, and permit the public to provide input on whether to continue to permit compositing on the Recycling Property. The City shall determine whether to permit Timber Creek to continue composting on the Recycling Property for another period of ten (10) years under the terms of this Agreement, permit composting with revised conditions, or terminate Timber Creek’s composting on the Recycling Property (unless permitted under the UDC). See recommended changes to provision #4.8. 9.8. Add provision: “The leaching pond(s), if applicable and, and any other open water pond(s) for run off or drainage on the site Recycling Property shall be treated and maintained such that it does not become a mosquito breeding ground as set forth in UDC 11-3G-3B.8.” 10.9. Add provision: “All mechanical equipment, (excluding all private or commercial vehicles) and operations, power-driven processing equipment and operations on the Recycling Property shall be located at least 300 feet from abutting residential districts. All shipping and delivery areas, storage, and other outdoor activity on Recycling Property shall be located at least 300 feet from abutting residential districts within the City of Meridian.” 11. Add provision: “Solid waste shall not be accumulated on Property or upon any street adjacent to Property so as to cause or create a public nuisance from offensive odor, atmosphere or harboring of vectors. Waste shall be managed and maintained in such a manner that it will not be blown, washed or carried to adjacent properties as set forth in Meridian City Code 4-1-10.” 10. Add provision: “Burning, Burning or incinerating, ,burying, or any other manner to disposing dispose of solid waste or recyclable materials is prohibited on Property. as set forth in Meridian City Code 4-1-10.” 11. The ApplicantTimber Creek shall provide a detailed site plan, as an Exhibit “B” of this Agreement, to the City which: a) defines the Property; b) defines the Recycling Property ing the area of the recycled property area; c) defines the portion of the Property intended to be used for agricultural purposes or non-Recycling Activities; and d) identifies the general location of the equipment to used for the Recycling Activities. The Recycling Property shall not , the location of the recycling equipment, the farming property, and the remainder of the property related to this Development Agreement. The Recycle property shall not exceed the identified thirty-six (36) acres in total. 12. Add provision: “Timber Creek Recycling shall adhere to all applicable federal, state and local laws and regulations that govern the collection, transporting and disposal of the recyclable material(s) being collected.” Meridian City Council Meeting Agenda December 4, 2018 – Page 356 of 445 DEVELOPMENT AGREEMENT MODIFICATION PROVISIONS Timber Creek Recycling MDA H-2018-0042 NOTE: Prior to Council approval of a signed amended DA for this property, the Applicant shall complete the following: 1) Submit a copy of the Odor Management Plan approved by DEQ referenced in Section 6.2.1 for inclusion as an exhibit in the DA; and 2) Submit a landscape plan the demonstrates compliance with the screening requirements noted in provision #5.2.2 that has been approved by Staff for inclusion as an exhibit in the DA. Meridian City Council Meeting Agenda December 4, 2018 – Page 357 of 445 City Council Meeting December 4, 2018 Item #9C: Summertown Subdivision Vicinity/Zoning Map Previous Concept Plan Current Concept Plan Previous Conceptual Elevations Current Conceptual Elevations Changes to Agenda: None Item #9C: Summertown Subdivision (H-2017-0142) Application(s): Annexation and Zoning Size of property, existing zoning, and location: This site consists of 15.13 acres of land, zoned RUT, located at 745 W. Ustick Road. Comprehensive Plan FLUM Designation: MU -C Mayor Tammy de Weerd city council Memhers:E Luke Cavener Joe B orlon Ty Palmer Genesis Warn Tteg Betnt Anne Little Roberts December 4, 2018 MTMOKkNDIT31 TO: City Council CC: Bill Nary, C. Jay Coles FROM: Josh Beach, Associate Planner RE: Summertown Subdivision (H-2017-0066) On November 7th, 2018 City Council continued the subject application to December 4th, 2018 for the following reasons: 1. To verify with ACHD that the property met their standards and policies. 2. To provide a TIS to City staff, (A TLS was received on November 2e, 2018). 3. To address any condition of approval from the Staff Report that are no longer relevant, or to provide additional comments. Below you will find the conditions of approval that need to be changed in the staff report to bring the project into compliance with the UDC: 1. Remove condition 1.1.1d. 2. Remove condition 1.1.1e. 3. Remove condition 1.1.1g(1) Staff has reviewed the proposed site plan, landscape plan and elevation and believes that with the above changes, that the project is in compliance with the Comprehensive Plan and is generally compliant with the UDC. The applicant will be required to obtain Certificate of Zoning Compliance and Administrative Design Review prior to obtaining a building permit for the project. If Council approves the subject annexation request, the staff report will be updated with the revised exhibits and removal of the conditions noted above. Community Development Department . 33 E. Broadway Avenue, Suite 102, Meridian, ID 83642 Phone 208-884-5533 . Fax 2011-888-6854. www.mefdiancoorg Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2017-0142, as presented in the staff report for the hearing date of December 4, 2018: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0142, as presented during the hearing on December 4, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2017-0142 to the hearing date of December 4, 2018 for the following reason(s): (You should state specific reason(s) for continuance.) Item #91): Elevate Franklin Storage (H-2018-0109) Application(s): ➢ Rezone ➢ Development Agreement Modification Size of property, existing zoning, and location: This site consists of 3.53 acres of land, zoned L-0, located at 3755 W. Perugia St. History: This property was annexed in 2005 with the requirement of a DA, which was later amended. Comprehensive Plan FLUM Designation: MHDR (mix of relatively dense residential housing types, 8-15 units/acre) Summary of Request: The Applicant requests a modification to the existing DA to remove the subject property from the agreement; and a rezone of 3.53 acres of land from the L-0 to the R-15 district for the development of an accessoN self-service storage facility for use by the existing multi -family development to the north. A stand-alone storage facility for use by the general public is prohibited in the R-15 district. A conceptual development plan was submitted that depicts a variety of different sizes of storage units; no outdoor storage is proposed. Access is provided via W. Perugia St.; a secondary emergency access is proposed via N. Umbria Hill's Ave. Landscaped street buffers are proposed in accord with UDC standards. The Kennedy Lateral runs along the west boundary of the site; the Council previously approved a waiver to allow the lateral to remain open and not be piped. Staff recommends a 6' tall wrought iron fence is provided matching that to the north in the multi -family development to preserve public safety. Conceptual building elevations were submitted for the proposed storage structures; building materials consist of metal paneling, Hardie paneling and stone veneer. The ASM prohibits metal paneling as a finish material; however, it can be used as an accent or secondary field material. Elevations submitted with the CZC should be in compliance with the ASM, Commission Recommendation: Approval Summary of Commission Public Hearing: i. In favor: Becky McKay, Engineering Solutions; Heath Quist; Jesse Bennett ii. In opposition: None iii. Commenting: Mike Green iv, Written testimony: None v. Key Issue(s): In favor of the storage facility in close proximity to the apartments. Key Issue(s) of Discussion by Commission: i. Whether or not the Applicant should be required to construct or contribute to the cost of construction of the crossing over the Kennedy Lateral; ii. The time -frame in which residents of the multi -family development can leave their items in the storage facility after they move out. Commission Change(s) to Staff Recommendation: i. Strike condition #2e requiring a road trust to be submitted to ACHD for half the cost of construction of a bridge over the Kennedy Lateral; ii. Condition #2b — Include an allowance for existing renters to lease space for up to one (1) year after they move out of the multi- family development; iii. Include a requirement for the Developer to work with the adjacent property owner to the west to come up with a cost share agreement for construction of a bridge/culvert over the Kennedy Lateral prior to the Council hearing (see condition #A.2.k); iv. Modify condition #6.2 to allow the sewer and water easements to be submitted and reviewed along with the development plan approval rather than with the plat since there is not plat; v. Modify condition #B.3 to exclude the Kennedy Lateral from the requirement for irrigation facilities to be piped. Outstanding Issue(s) for City Council: i. Cost share agreement with the adjacent property owner to the west for construction of a bridge/culvert across the Kennedy Lateral. The Commission directed the applicant to come up with an agreement with the adjacent property owner prior to the Council hearing. Update: The applicant has discussed the possibility of a cost share agreement with the adjacent property owner and that owner is fine with not requiring the Applicant to participate in a cost share agreement for the crossing — that owner plans to construct the crossing in its entirety at their cost with development of their site. Written Testimony since Commission Hearing: James Doolin, Land Development Partners (representing property owner to west— declined cost share agreement for construction of crossing over Kennedy Lateral). Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018-0109, as presented in the staff report for the hearing date of December 4, 2018: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0109, as presented during the hearing on December 4, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0109 to the hearing date of December 4, 2018 for the following reason(s): (You should state specific reason(s) for continuance.) Item #9E: Alturas (H-2018-0105) Application(s): ➢ Rezone Size of property, existing zoning, and location: This site consists of 7.24 acres of land, zoned I -L, located at 1550 S. Tech Ln. on the north side of W. Overland Rd. midway between Linder & Meridian Roads. History: This property was part of a planned development approved in 2001 for Treasure Valley Technical Center which encompassed a total of 33+/- acres and allowed professional & sales offices, a daycare center, and a community & neighborhood shopping center (i.e. retail) with approval of a CUP along with any allowed uses in the I -L district. A concept plan was approved for the PD as shown. Comprehensive Plan FLUM Designation: Commercial Summary of Request: A rezone of 7.24 acres of land is proposed from the I -L to the C -G zoning district consistent with the FLUM designation of Commercial. The existing and continued use of the property for retail, office and church uses is a principally permitted use in the proposed C -G district. No new development or redevelopment of the site is proposed at this time. The Applicant requests the terms of the PD to no longer apply to this property as a provision of the subject rezone application. At the direction of the City Attorney, Staff has included a provision in the DA for the terms of the PD to no longer apply as requested, rather than modifying the PD. City services (i.e. sewer & water service, police & fire protection) are currently provided to this property. Due to the limited sanitary sewer capacity available to this property, all new proposed tenants should first obtain approval from the Public Work's Department prior to leasing and occupying space within the building. There is an existing full access for this site via S. Tech Lane, a private local street; and an existing full access via W. Overland Rd., an arterial street, shared with the property to the east (Intermountain Pet Hospital). The ingress access to this site via Overland is located on the adjacent property to the east, while their egress is located on this property, this is the sole access for the property to the east. Although the shared access physically exists and is being used by both parties, there is no ingress/egress easement currently in place. Because there is no legal means of ingress to this property or egress for the adjoining property via Overland Rd., staff recommends a reciprocal cross-access/ingress-egress easement is recorded with the adjacent property to the east priorto rezone ordinance approval if the Applicant wishes to retain the access via Overland. Street buffers, landscaping and sidewalks exist on this site along W. Overland Rd. and S. Tech Ln. in accord with UDC standards. There are two (2) existing loading docks/areas, one on the west and one on the east end of the building, facing W. Overland Rd. that the applicant wishes to continue using. Current design standards do not allow loading docks/areas to face an arterial street (i.e. Overland Rd.). However, because the loading docks/areas were lawfully constructed at the time, they are considered a nonconforming use and are allowed to remain and be used subject to the standards for nonconforming uses. In industrial districts, a minimum of one off-street parking space is required for every 2,000 square feet of gross floor area compared to one space for every 500 square feet in commercial districts. A total of 222 off-street parking spaces currently exist on this site; however, the eastern portion of the parking lot is proposed to be reconfigured which will reduce the parking to 215 spaces. Based on the square footage of the building (i.e. 106,000 square feet), a minimum of 212 spaces are required. The existing and proposed parking complies with the minimum UDC standards although Staff is concerned there will be adequate parking for the use(s); the Applicant should be mindful of the type of potential tenants and their parking needs to ensure adequate parking continues to be provided. Commission Recommendation: Approval with the requirement of a DA per the provisions in the staff report Summary of Commission Public Hearing: i. In favor: Hethe Clark, Spink Butler (Applicant's Representative) ii. In opposition: None iii. Commenting: None iv. Written testimony: None v. Key Issue(s) of public testimony: None Key Issue(s) of Discussion by Commission: i. In favor of the reconfiguration of the access for the site and the adjacent site to the east; ii. The loss of industrial zoned property. Commission Change(s) to Staff Recommendation: i. None Outstanding Issue(s) for City Council: i. None Written Testimony since Commission Hearing: Hethe Clark, Spink Butler (Applicant's Representative) — in agreement w/staff report Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018-0105, as presented in the staff report for the hearing date of December 4, 2018: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0105, as presented during the hearing on December 4, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0105 to the hearing date of December 4, 2018 for the following reason(s): (You should state specific reason(s) for continuance.) City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 9 C Project File Number: H-2018-0142 Item Title: Public Hearing Continued from November 7, 2018 for Summertown Subdivision (H-2017-0142) Meeting Notes: By 745 W Ustick, LLC, Located at 745 W Ustick Road Request: Annexation and Zoning of 15.13 Acres of Land with a TN -R Zoning District I TEM SHEET C ouncil Agenda I tem - 9.C. Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing Continued from November 7, 2018 for S ummertown Subdivision (H-2017-0142) B y 745 W Ustick, L L C , L ocated at 745 W Ustick Road C lic k Here for Applic ation Materials C lic k Here to S ign Up to Tes tify at Hearing C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 11/30/2018 Minutes from C ity C ouncil 11-07-18 B ackup Material 11/30/2018 WA S D L etter B ackup Material 11/28/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 11/30/2018 - 11:07 A M Meridian City Council Meeting Agenda December 4, 2018 – Page 358 of 445 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 12/4/2018 Hearing Type: Council Item Number: 9-C Project Name: Summertown Subdivision Project No.: H-2017-0142 Active: ❑ Page 1 of 1 Signature Name Address City -State- Zip For Against Neutral I Wish To Testify Sign In Date/Time Cathrine 2970 NW Meridian, Id 12/4/2018 X X Garcia 8th Ave 83646 6:04:21 PM 730west Meridian, 12/4/2018 John carver X X claire 83646 6:09:10 PM Go Back To List I Export To Excel © 2018 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=118 12/5/2018 Community Development Department  33 E. Broadway Avenue, Suite 102, Meridian, ID 83642 Phone 208-884-5533  Fax 208-888-6854  www.meridiancity.org December 4, 2018 MEMORANDUM TO: City Council CC: Bill Nary, C. Jay Coles FROM: Josh Beach, Associate Planner RE: Summertown Subdivision (H-2017-0066) On November 7th, 2018 City Council continued the subject application to December 4th, 2018 for the following reasons: 1. To verify with ACHD that the property met their standards and policies. 2. To provide a TIS to City staff, (A TIS was received on November 26th, 2018). 3. To address any condition of approval from the Staff Report that are no longer relevant, or to provide additional comments. Below you will find the conditions of approval that need to be changed in the staff report to bring the project into compliance with the UDC: 1. Remove condition 1.1.1d. 2. Remove condition 1.1.1e. 3. Remove condition 1.1.1g(1) Staff has reviewed the proposed site plan, landscape plan and elevation and believes that with the above changes, that the project is in compliance with the Comprehensive Plan and is generally compliant with the UDC. The applicant will be required to obtain Certificate of Zoning Compliance and Administrative Design Review prior to obtaining a building permit for the project. If Council approves the subject annexation request, the staff report will be updated with the revised exhibits and removal of the conditions noted above. Meridian City Council Meeting Agenda December 4, 2018 – Page 359 of 445 ThompsonEngineers Traffic and Civil Inc. TRAFFIC ANALYSIS Traffic Impact Study Summertown Subdivision, Meridian, Idaho Capacity Analysis and Level of Service Capacity analysis was performed using the Highway Capacity Software (HCS2010), based on the 2010 edition of the Highway Capacity Manual. Level of service for intersections is based on the average delay of vehicles traveling through the intersection. Table 5 shows the AM peak hour intersection capacity analysis results. Table 6 shows the PM peak intersection capacity analysis results. Copies of the calculations are included in the appendix of this report. Table 4 -AM Peak Hour Intersection Capacity Analysis mniaty LOS Summary 2018 2020 Build Out Year Existing Back round Total AM Peak Hour Conditions Delay Delay Delay s/v v/c LOS s/v v/c LOS s/v v/c LOS Ustick/Venable 15.7 C 17.6 C 22.5 C NB Approach 11.1 0.00 B 11.4 0.00 B 19.1 0.34 C SB Approach 15.7 0.33 C 17.6 0.40 C 22.5 0.48 C EB Approach 8.1 0.04 A 8.3 0.05 A 8.3 0.05 A WB Approach 9.4 0.00 A 9.7 0.00 A 10.0 0.04 A Meridian/Indian Rock 16.4 C 17.7 C 18.5 C NB Approach 9.6 0.01 A 9.9 0.01 A 10.0 0.03 A EB Approach 16.4 0.10 C 17.7 0.11 C 18.5 0.16 C Wagner/Ridgebury 9.2 A NB Approach 8.7 0.01 A SB Approach 9.2 0.01 A EB Approach 7.2 0.00 A WB Approach 7.2 0.00 A WagnerNenable 8.6 A WB Approach 8.6 0.01 A SB Approach 7.2 0.00 A North Venable Approach 9.5 A WB Approach 9.5 0.04 A SB Approach 7.4 0.01 A South Venable Approach 9.2 A WB Approach 9.2 0.05 A SB Approach 7.3 0.01 A S:IprojectsWRCHIVEl18-08 Si[mmertOW3tIdOcsISitnlniertolvn TlSdocx Page 14 ThompsonEngineers Traffic and Civil' -4 -Inc. Traffic Impact Study Summertown Subdivision, Meridian, Idaho Table 5 - PM Peak Mour Intersection Capacity Analysis unimary LOS Summary 2018 2020 Build Out Year Existing Background Total Delay Delay Delay AM Peak Hour Conditions s/v v/c LOS s/v v/c LOS s/v v/c LOS Ustick/Venable 19.6 C 24.1 C 34.4 D NB Approach 14.7 0.01 B 16.4 0.01 C 18.4 0.23 C SB Approach 19.6 0.29 C 24.1 0.38 C 34.4 0.49 D EB Approach 10.5 0.11 B 11.4 0.14 B 11.4 0.14 B WB Approach 8.3 0.01 A 8.5 0.01 A 8.9 0.10 A Meridian/Indian Rock 13.6 B 14.7 B 14.5 B NB Approach 8.8 0.04 A 9.0 0.05 A 9.2 0.07 A EB Approach 13.6 0.04 B 14.7 0.05 B 14.5 0.07 B Wagner/Ridgebury 9.2 A NB Approach 8.7 0.02 A SB Approach 9.2 0.01 A EB Approach 7.2 0.00 A WB Approach 7.2 0.00 A Wagner/Venable 8.7 A WB Approach 8.7 0.01 A SB Approach 6.1 0.01 A North Venable Approach 10.1 B WB Approach 10.1 0.07 B SB Approach 7.3 0.03 A South Venable Approach 9.6 A WB Approach 9.6 0.03 A SB Approach 7.4 0.02 A Intersection Analysis Required Improvements Due to Existing Traffic Conditions The intersection of Ustick Road and Venable Lane operates at an acceptable level of service under existing AM and PM traffic conditions. The volume to capacity ratio on all lane groups is below 0.90. No improvements are required to mitigate existing traffic conditions. The intersection of Meridian Road and Indian Rocks Street operates at an acceptable level of service under existing AM and PM traffic conditions. The volume to capacity ratio on all lane groups is below 0.90. No improvements are required to mitigate existing traffic conditions. Required Improvements Due to 2020 Background Traffic Conditions The intersection of Ustick Road and Venable Lane is anticipated operate at an acceptable level of service under background AM and PM traffic conditions. The volume to capacity ratio on all lane groups is anticipated to be below 0.90. No improvements are required to mitigate background traffic conditions. The intersection of Meridian Road and Indian Rocks Street is anticipated to operate at an acceptable level of service under background AM and PM traffic conditions. The volume S.• IprojectsURCHIM]8-08 Suntntertowrt I docslSuntntertown TIS -do - Page 15 Copyright © 2018 University of Florida. All Rights Reserved, HCS 20101 TWSC Version 6.90 Generated: 2/13/2018 2:30:36 PM AM Ustick Venable 2018 EX.xtw General Information Site Information Analyst D. Thomposn Intersection Ustick and Venable Agency/Co. Thompson Engineers Jurisdiction ACHD Date Performed 2/13/2018 East/West Street Ustick Analysis Year 2018 North/South Street Venable Time Analyzed AM Peak Existing Peak Hour Factor 0.95 Intersection Orientation East-West Analysis Time Period (hrs) 0.25 Project Description Summertown Lanes 4 Ii+Y1 r Major Street East-West Vehicle Volumes and Adjustments Approach Eastbound Westbound Northbound Southbound Movement U L T R U L T R U L T R U L T R Priority 1 U 1 2 3 4U 4 5 6 7 8 9 10 11 12 Number of Lanes 0 1 2 0 0 1 2 0 0 1 0 0 1 0 Configuration L T TR L T TR LTR LTR Volume, V (veh/h) 46 780 0 1 326 25 0 0 1 81 0 79 Percent Heavy Vehicles (%) 1 1 1 1 1 1 1 1 Proportion Time Blocked Percent Grade (%) 0 0 Right Turn Channelized No No No No Median Type/Storage Left Only 1 Critical and Follow-up Headways Base Critical Headway (sec) Critical Headway (sec) Base Follow -Up Headway (sec) Follow -Up Headway (sec) Delay, Queue Length, and Level of Service Flow Rate, v (veh/h) 48 1 1 168 Capacity, c (veh/h) 1194 811 594 502 v/c Ratio 0.04 0.00 0.00 0.33 95% Queue Length, Q9s (veh) 0.1 0.0 0.0 1.5 Control Delay (s/veh) 8.1 9.4 11.1 15.7 Level of Service, LOS A A B C Approach Delay (s/veh) 0.4 0.0 11.1 15.7 Approach LOS B C Copyright © 2018 University of Florida. All Rights Reserved, HCS 20101 TWSC Version 6.90 Generated: 2/13/2018 2:30:36 PM AM Ustick Venable 2018 EX.xtw Copyright © 2018 University of Florida. All Rights Reserved. HCS 20101 TWSC Version 6.90 Generated: 2/13/2018 2:32:03 PM AM Ustick Venable 2020 BK.xtw General Information Site Information Analyst D. Thomposn Intersection Ustick and Venable Agency/Co. Thompson Engineers Jurisdiction ACHD Date Performed 2/13/2018 East/West Street Ustick Analysis Year 2020 North/South Street Venable Time Analyzed AM Peak Background Peak Hour Factor 0.95 Intersection Orientation East-West Analysis Time Period (hrs) 0.25 Project Description Summertown Lanes J 4 1 ��1. 4 II+Yt i"r. Major Street East-West Vehicle Volumes and Adjustments Approach Eastbound Westbound Northbound Southbound Movement U L T R U L T R U L T R U L T R Priority 1 U 1 2 3 4U 4 5 6 7 8 9 10 11 12 Number of Lanes 0 1 2 0 0 1 2 0 0 1 0 0 1 0 Configuration L T TR L T TR LTR LTR Volume, V (veh/h) 50 852 0 1 356 27 0 0 1 89 0 86 Percent Heavy Vehicles (%) 1 1 1 1 1 1 1 1 Proportion Time Blocked El Percent Grade (%) 0 0 Right Turn Channelized No No No No Median Type/Storage Left Only 1 Critical and Follow-up Headways Base Critical Headway (sec) Critical Headway (sec) Base Follow -Up Headway (sec) Follow -Up Headway (sec) Delay, Queue Length, and Level of Service Flow Rate, v (veh/h) 53 1 1 185 Capacity, c (veh/h) 1160 759 561 468 v/c Ratio 0.05 0.00 0.00 0.40 95% Queue Length, %s (veh) 0.1 0.0 0.0 1.9 Control Delay (s/veh) 8.3 9.7 11.4 17.6 Level of Service, LOS A I I I A B C Approach Delay (s/veh) 0.5 0.0 11.4 17.6 Approach LOS B C Copyright © 2018 University of Florida. All Rights Reserved. HCS 20101 TWSC Version 6.90 Generated: 2/13/2018 2:32:03 PM AM Ustick Venable 2020 BK.xtw ,, - ,l t��s,) General Information Site Information Analyst D. Thomposn Intersection Ustick and Venable Agency/Co. Thompson Engineers Jurisdiction ACHD Date Performed 2/13/2018 East/West Street Ustick Analysis Year 2020 North/South Street Venable Time Analyzed AM Peak Total Peak Hour Factor 0.95 Intersection Orientation East-West Analysis Time Period (hrs) 0.25 Project Description Summertown Lanes -4 J4 l 4. 1. .- Major Street East-West Vehicle Volumes and Adjustments Approach Eastbound Westbound Northbound Southbound Movement U L T R U L T R U L T R U L T R Priority 1 U 1 2 3 4U 4 5 6 7 8 9 10 11 12 Number of Lanes 0 1 2 0 0 1 2 0 0 1 0 0 1 0 Configuration L T TR L T TR LTR LTR Volume, V (veh/h) 50 852 8 31 356 27 30 0 92 89 0 86 Percent Heavy Vehicles (%) 1 1 1 1 1 1 1 1 Proportion Time Blocked Percent Grade (%) 0 0 Right Turn Channelized No No No No Median Type/Storage Left Only 1 Critical and Follow-up Headways Base Critical Headway (sec) Critical Headway (sec) Base Follow -Up Headway (sec) Follow -Up Headway (sec) Delay, Queue Length, and Level of Service Flow Rate, v (veh/h) 53 33 129 185 Capacity, c (veh/h) 1160 754 382 387 v/c Ratio 0.05 0.04 0.34 0.48 95% Queue Length, Q_q5 (veh) 0.1 0.1 1.5 2.5 Control Delay (s/veh) 8.3 10.0 19.1 22.5 Level of Service, LOS A A C C Approach Delay (s/veh) 0.5 0.8 19.1 22.5 Approach LOS C C Copyright © 2018 University of Florida. All Rights Reserved. HCS 20101 TWSC Version 6.90 Generated: 2/14/2018 2:14:12 PM AM Ustick Venable 2020 TOT.xtw sWtAd19SCHOOLDISTRICTNovember92018CityofMeridian33EBroadwayAveSte102MeridianID83642DearPlannersJointSchoolDistrictNo2fdbaWestAdaSchoolDistricthasexperiencedsignificantandsustainedgrowthinstudentenrollmentduringthelasttenyearsManyofourschoolsthroughoutthedistrictareoperatingatorabovecapacityBasedonUScensusdatawecanpredictthatthesehomeswhencompletedwillhouse153homesx08percensusdataschoolagedchildrenApprovaloftheSummertownSubdivisionwillaffectenrollmentsatthefollowingschoolsinWestAdaDistrictEnrollmentCapacityRiverValleyElementary495650MeridianMiddleSchool11721000MeridianHighSchool19132400WestAdaSchoolDistrictsupportseconomicgrowthhowevergrowthfosterstheneedforadditionalschoolcapacityInordertomeettheneedforadditionalschoolcapacityWestAdaSchoolDistrictwillacceptthedonationoflandappropriateforaschoolsitePassageofabondissuewillberequiredpriortothecommencementofnewschoolconstructionIfthisdevelopmentisapprovedresidentscannotbeassuredofattendingtheneighborhoodschoolsasitmaybenecessarytobusstudentstoavailableclassroomsacrossthedistrictThesafetyofourstudentsisourfirstandforemostpriorityWiththisinmindweaskthatyouencouragethedevelopertoprovidesafewalkwaysbikebathsandpedestrianaccessforourstudentsSchoolcapacityandtransportationisaddressedinIdahoCode676508futuredevelopmentwillcontinuetohaveanimpactonthedistrictscapacityAssistantSuperintendentOperationsWestAdaSchoolDistrict Meridian City Council Meeting Agenda December 4, 2018 – Page 387 of 445 745 W. Ustick LLC Annexation and Zoning 745 W. Ustick Rd. Reflecting the Neighborhood Previous Rendition Building Elevations Comparison Two Story Floor Plans Newest Site Renditions Newest 12-plex Renditions Clubhouse Renditions Amenities Package ●Pool ●Main entrance water feature ●Courtyard Plaza ●2 Children’s Play Areas ●Clubhouse ●Media Room ●Walking paths ●Gazebos ●Indoor play structure ●Fitness Center ●3500 Sq Ft Patio ●Dog Park ●Yoga Room Changes in Overall Project ●Reduction of units from 272 to 196, 28% reduction in units ●544 Original proposed Stalls (2 per), 404 Stalls (2 per + 30 additional) ●40% increase in open space area from 3.114 acres to 5.2 acres ●Two Story Townhome style units will front Ustick Rd. and Venable Ln. Ustick and Venable 2020 Traffic Volume Ustick and Venable 2020 Capacity and Wait times Schools in the Area Schools in the Area Cont’d ●West Ada School District formerly known as Meridian School District has been offering “Schools of Choice” as an education opt ion since 2004. ●Linder Elementary was designated as a “School of Choice” in 2012 because of under enrollment. ●Name was changed to Barbara Morgan STEM (Science, Technology, Engineering & Math) academy for 2013 academic year. ●Meridian School District changed its name to West Ada School District in 2014. ●No additional requirements to enroll at Barbara Morgan, students apply in January and are notified of acceptance through a lo ttery process in February Traffic Study - Existing AM traffic patterns - 7am to 9am Existing PM traffic patterns - 4pm to 6pm Site only generated AM traffic Site only generated PM traffic Total AM Traffic 2020 Total PM Traffic 2020 Annual Revenues from Property Taxes Revenue per Unit ●Based on 196 unit design ●Ada County- $678.11 ●Pest Extermination- $30.14 ●Emergency Medical- $35.53 ●ACHD- $212.12 ●West Ada School District- $866.32 ●Meridian Library- $120.75 ●Meridian Cemetery- $11.82 ●Meridian Fire- $462.07 ●Mosquito Abatement- $6.50 ●West Ada Recreation- $18.40 ●CWI- $35.25 ●Total per Unit- $2,477.01 ●**Randomly Selected property** Lot 05 Blk 09 Crossfield Sub NO. 01 2017 Taxes- $1,882.80 ●(Based on 2392 SF, 5 bed 2.5 bath home w/ assessed value of $277,300) Labor Market Growth Over/ Under Supply Chart TN-R Standards/ Allowed Uses City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 9 D Project File Number: H-2018-0109 Item Title: Public Hearing for Elevate Franklin Storage (H-2018- 0109) Meeting Notes: by Ten Mile Development, LLC, Located at the NW corner of W. Franklin Rd. and N. Umbria Hill's Ave. at 3755 W. Perugia St. Request: Rezone of 3.53 acres of land from the L -O to the R-15 zoning district; and Request: Development Agreement Modification to remove the subject property from the existing agreement (Instrument No. 106002636, Silver Oaks Subdivision) 9 APPROVED I TEM SHEET C ouncil Agenda I tem - 9.D. Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing for E levate F ranklin Storage (H-2018-0109) by Ten M ile D evelopment, L L C, L ocated at the NW corner of W. F ranklin Rd. and N. Umbria Hill's Ave. at 3755 W. Perugia St. C lic k Here for Applic ation Materials C lic k Here to S ign Up to Tes tify at Hearing C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S taff Report S taff Report 11/27/2018 Minutes from Planning and Z oning Commission B ackup Material 11/30/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 11/27/2018 - 4:14 P M Meridian City Council Meeting Agenda December 4, 2018 – Page 388 of 445 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 12/4/2018 Hearing Type: Council Item Number: 9-D Project Name: Elevate Franklin Storage Project No.: H-2018-0109 Active: ❑ Page 1 of 1 Signature I Wish To Sign In Address City -State -Zip For Against Neutral Name Testify Date/Time Graye 1409 N. Meridian, 12/4/2018 X X Wolfe Main Street Idaho 83642 6:03:25 PM Go Back To List Export To Excel © 2018 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=119 12/5/2018 ELEVATE FRANKLIN STORAGE MERIDIAN CITY COUNCIL DECEMBER 4, 2018 PUBLIC HEARING ELEVATE FRANKLIN STORAGE – VICINITY MAP ELEVATE FRANKLIN STORAGE – SITE PLAN ELEVATE FRANKLIN LANDSCAPE PLAN ELEVATE FRANKLIN – SITE PHOTOGRAPHS ELEVATE FRANKLIN – SITE PHOTOGRAPH ELEVATE FRANKLIN – SITE PHOTOGRAPH ELEVATE FRANKLIN STORAGE SITE PLAN ELEVATE FRANKLIN STORAGE – ELEVATIONS ELEVATE FRANKLIN STORAGE – PERSPECTIVES Page 1 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT DATE: 12/4/2018 TO: City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Elevate Franklin Storage H-2018-0109 PROPERTY LOCATION: 3755 W. Perugia Street I. PROJECT DESCRIPTION The Applicant has submitted an application for a modification to the existing Development Agreement (Instrument No. 106002636) to remove the subject property from the agreement ; and a rezone of 3.53 acres of land from the L-O to the R-15 zoning district. A rezone is requested for the development of an accessory self-service storage facility for the existing multi-family development to the north (i.e. Silver Oaks). II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 3.53 Future Land Use Designation MHDR (TMISAP) Existing Land Use Vacant/undeveloped Proposed Land Use(s) Self-service storage facility (accessory use to the multi- family development to the north) Current Zoning L-O Proposed Zoning R-15 Lots (# and type; bldg/common) NA Phasing plan (# of phases) 1 Physical Features (waterways, hazards, flood plain, hillside) Kennedy Lateral runs along west boundary of site Neighborhood meeting date; # of attendees: 07/25/2018; no attendees Meridian City Council Meeting Agenda December 4, 2018 – Page 389 of 445 Page 2 Description Details Page History (previous approvals) AZ-05-016 (Silver Oaks DA #106002636 – requires CUP approval of all future development); CUP-05-024 (expired); FP-06-011 (Lot 1, Block 1, Umbria Subdivision; MDA-10-011 (amended DA Inst. #111028916) B. Community Metrics Description Details Page Ada County Highway District  Staff report (yes/no) No  Requires ACHD Commission Action (yes/no) No Access (Arterial/Collectors/State Hwy/Local)(Existing and Proposed) Proposed access via W. Perugia St. (local street); secondary emergency access via N. Umbria Hills Ave. (local street) Traffic Level of Service NA Stub Street/Interconnectivity/Cross Access Existing Road Network Existing Arterial Sidewalks / Buffers Proposed Road Improvements Fire Service No comment Police Service No comment Wastewater No comment Water No comment COMPASS (Communities in Motion 2040) No Comments received Meridian City Council Meeting Agenda December 4, 2018 – Page 390 of 445 Page 3 C. Project Area Maps Future Land Use Map Aerial Map Zoning Map Planned Development Map III. APPLICANT INFORMATION A. Applicant Ten Mile Development, LLC 1409 N. Main St., Ste. 109 Meridian, ID 83642 B. Owner: Same as Applicant C. Representative: Becky McKay, Engineering Solutions, LLP Meridian City Council Meeting Agenda December 4, 2018 – Page 391 of 445 Page 4 1029 N. Rosario St., Ste. 100 Meridian, ID 83642 IV. NOTICING A. Newspaper notification published on: 10/12/2018 (Commission); 11/16/2018 (City Council B. Radius notice mailed to properties within 300 feet on: 10/9/2018 (Commission); 11/13/2018 (City Council) C. Applicant posted notice on site on: 10/21/2018 (Commission); 11/24/2018 (City Council) D. Nextdoor posting: 10/9/2018 (Commission); 11/13/2018 (City Council) V. STAFF ANALYSIS A. Comprehensive Plan Policies: Per the TMISAP, medium-high density residential designated areas are recommended primarily for relatively dense multi-family housing types, such as row houses, townhouses, condominiums and apartment buildings and complexes. They should include a mix of housing types that achieve an overall average density target of 12 units per gross acre. Although primarily a residential designation, a limited amount of other land use types are also located in MHDR areas (see pgs.3- 6 and 3-7 in the TMISAP for more information).  “Require appropriate landscaping and buffers along transportation corridor (setback, vegetation, low walls, berms, etc.).” (3.06.02F)  “Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D)  “Require screening and landscape buffers on all development requests that are more intense than adjacent residential properties.” (3.06.01G)  “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F)  “Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets).” (3.03.02O) B. Existing Structures/Site Improvements: None C. Existing Zoning L-O D. Proposed Zoning/Use R-15; self-service storage facility – accessory to the adjacent multi-family development (i.e. Silver Oaks to the north) (only allowed as an accessory use) E. Dimensional Standards: See UDC Table 11-2A-7 http://www.sterlingcodifiers.com/codebook/index.php?book_id=306 F. Specific Use Standards: The proposed use is subject to the following standards: “11-4-3-34: STORAGE FACILITY, SELF-SERVICE: Meridian City Council Meeting Agenda December 4, 2018 – Page 392 of 445 Page 5 A. Storage units and/or areas shall not be used as dwellings or as a commercial or industrial place of business. The manufacture or sale of any item by a tenant from or at a self-service storage facility is specifically prohibited. B. On site auctions of unclaimed items by the storage facility owners shall be allowed as a temporary use in accord with UDC 11-3E, Temporary Use Requirements. C. The distance between structures shall be a minimum of twenty five feet (25'). complies D. The storage facility shall be completely fenced, walled, or enclosed and screened from public view. Where abutting a residential district or public road, chainlink shall not be allowed as fencing material. The facility will be completely screened from public view by the rear of the structures. E. If abutting a residential district, the facility hours of public operation shall be limited to six o'clock (6:00) A.M. to eleven o'clock (11:00) P.M. F. A minimum twenty five foot (25') wide landscape buffer shall be provided where the facility abuts a residential use, unless a greater buffer width is otherwise required by this title. Landscaping shall be provided as set forth in subsection 11-3B-9C of this title. NA G. If the use is unattended, the standards in accord with section 11-3A-16, "Self-Service Uses", of this title shall also apply. H. The facility shall have a second means of access for emergency purposes. complies I. All outdoor storage of material shall be maintained in an orderly manner so as not to create a public nuisance. Materials shall not be stored within the required yards. Stored items shall not block sidewalks or parking areas and may not impede vehicular or pedestrian traffic. J. The site shall not be used as a "vehicle wrecking or junk yard" as herein defined. K. For any use requiring the storage of fuel or hazardous material, the use shall be located a minimum of one thousand feet (1,000') from a hospital. (Ord. 13-1555, 5-14-2013)” G. Concept Plan: A concept plan was submitted that depicts an indoor storage facility with several different sizes of storage units ranging in size from 5’ x 5’ to 10’ x 20’. H. Access: Access via W. Perugia St.; secondary emergency access via N. Umbria Hills Ave. In accord with UDC 11-3A-3A and the Comprehensive Plan, Staff recommends a road trust is submitted to ACHD for half the cost of construction of a bridge over the Kennedy Lateral and extension of W. Perugia Street to the west to Parcel #S121034712; the road trust should be submitted to ACHD prior to issuance of the first building permit for the proposed development. Note: With Umbria Subdivision, a similar road trust was required of the Applicant that was held for several years but eventually released by ACHD. Staff anticipates the property to the west developing in the near future and with the road trust, construction of the bridge could occur. I. Parking: Per UDC 11-3C-6B.1, parking is based on gross floor area of office space for self-service storage facilities. An 800 square foot office is proposed, therefore, a minimum of one (1) parking space is required; two (2) spaces are proposed with one of those being an ADA space. Because an employee will likely use one of those spaces and a visitor may not be able to use the ADA space, Meridian City Council Meeting Agenda December 4, 2018 – Page 393 of 445 Page 6 Staff recommends at least one (1) additional space is provided for a minimum of 3 total spaces. The associated multi-family development is currently experiencing issues with parking due to residents using the garages for storage rather than parking. The proposed accessory storage should provide for the storage needs of residents and free up garage space for parking, which should reduce parking issues within the multi-family development. J. Sidewalks: Five-foot wide attached sidewalks exist along W. Perugia St. and N. Umbria Hills Ave.; a 5-foot wide detached sidewalk exists along W. Franklin Rd. K. Pathways: None required L. Landscaping A 10-foot wide street buffer is required to be constructed along N. Umbria Hills Ave. and W. Perugia St., both local streets; and a 25-foot wide buffer is required along W. Franklin Rd., an arterial street, as set forth in UDC Table 11-2A-7. Landscaping is required to be provided within the buffers as set forth in UDC 11-3B-7C. The proposed landscape plan is in compliance with the aforementioned standards. M. Waterways: The Kennedy Lateral runs along the west boundary of this site. The City Council previously approved a waiver to UDC 11-3A-6 to allow the lateral to remain open and not be piped (FP-06- 011). N. Fencing: All fencing is required to comply with the standards listed in UDC 11-3A-6 and 11-3A-7. Fencing is not depicted on the plan. To preserve public safety, Staff recommends fencing is installed along the Kennedy Lateral to prohibit access to the waterway in accord with the standards listed in UDC 11-3A-6C.3. Further, Staff recommends 6-foot all wrought iron fencing is provided consistent with that to the north installed with the multi-family development. O. Utilities VI. DECISION A. Staff: Staff recommends approval of the proposed development agreement modification and rezone with the requirement of a new development agreement including the provisions in Section VIII of this report. B. Commission Recommendation to Council The Meridian Planning & Zoning Commission heard this item on November 1, 2018. At the public hearing, the Commission moved to recommend approval of the subject RZ request. a. Summary of Commission Public Hearing: i. In favor: Becky McKay, Engineering Solutions (Applicant’s Representative); Heath Quist; Jesse Bennett ii. In opposition: None iii. Commenting: Mike Green Meridian City Council Meeting Agenda December 4, 2018 – Page 394 of 445 Page 7 iv. Written testimony: None v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. In favor of the storage facility in close proximity to the apartments. c. Key Issues of Discussion by Commission: i. Whether or not the Applicant should be required to construct or contribute to the cost of construction of the bridge/culvert across the Kennedy Lateral; ii. The time frame in which residents of the multi-family development can leave their items in the storage facility after they move out. d. Commission Change(s) to Staff Recommendation: i. Strike condition #2e requiring a road trust to be submitted to ACHD for half the cost of construction of a bridge over the Kennedy Lateral; ii. Condition #2b – Include an allowance for existing renters to lease space for up to one (1) year after they move out of the multi-family development; iii. Include a requirement for the Developer to work with the adjacent property owner to the west to come up with a cost share agreement for construction of a bridge/culvert over the Kennedy Lateral prior to the Council hearing (see condition #A.2.k); iv. Modify condition #B.2 to allow the sewer and water easements to be submitted and reviewed along with the development plan approval rather than with the plat since there is not plat; v. Modify condition #B.3 to exclude the Kennedy Lateral from the requirement for irrigation facilities to be piped. e. Outstanding Issue(s) for City Council: i. Cost share agreement with the adjacent property owner to the west for construction of a bridge/culvert across the Kennedy Lateral. The Commission directed the applicant to come up with an agreement with the adjacent property owner prior to the Council hearing. VII. EXHIBITS Meridian City Council Meeting Agenda December 4, 2018 – Page 395 of 445 Page 8 A. Site Plan Meridian City Council Meeting Agenda December 4, 2018 – Page 396 of 445 Page 9 B. Landscape Plan Meridian City Council Meeting Agenda December 4, 2018 – Page 397 of 445 Page 10 C. Building Elevations VIII. CITY/AGENCY COMMENTS A. Planning Division 1. The existing Development Agreement (Inst. #106002636, amended Inst. #111028916) shall be revised to exclude the subject property from the agreement. 2. A new Development Agreement (DA) is required as a provision of the rezone of this property. Prior to rezone ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of ordinance adoption, and the developer. A Certificate of Zoning Compliance and Design Review application will not be accepted until the Ordinance and DA are recorded. Currently, a fee of $303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting the rezone for approval by City Council and subsequent recordation. The DA shall, at a minimum, incorporate the following provisions: a. Future development of the subject property shall be generally consistent with the conceptual development plan and elevations approved with H-2018-0109 and the provisions included herein. b. The storage facility is allowed to operate in conjunction with and as an accessory use to the multi-family development to the north (i.e. Silver Oaks) and shall only provide Meridian City Council Meeting Agenda December 4, 2018 – Page 398 of 445 Page 11 storage service for residents of the multi-family development. Providing storage service for non-residents (i.e. the general public) is prohibited. Existing renters can lease space for up to one (1) year after they move out of the multi-family development. c. The Developer/Owner shall comply with the specific use standards listed in UDC 11- 4-3-34, Storage Facility, Self-Service, as follows: i. Storage units and/or areas shall not be used as dwellings or as a commercial or industrial place of business. The manufacture or sale of any item by a tenant from or at a self-service storage facility is specifically prohibited. ii. On site auctions of unclaimed items by the storage facility owners shall be allowed as a temporary use in accord with UDC 11-3E, Temporary Use Requirements. iii. If the use is unattended, the standards listed in UDC 11-3A-16, Self-Service Uses, shall apply as follows, “Entrance or view of the self-service facility shall be open to the public street or to adjoining businesses and shall have low impact security lighting.” iv. All outdoor storage of material shall be maintained in an orderly manner so as not to create a public nuisance. Materials shall not be stored within the required yards. Stored items shall not block sidewalks or parking areas and may not impede vehicular or pedestrian traffic. v. The site shall not be used as a "vehicle wrecking or junk yard" as herein defined. vi. For any use requiring the storage of fuel or hazardous material, the use shall be located a minimum of one thousand feet (1,000') from a hospital. (Ord. 13-1555, 5-14-2013) e. Submit a road trust to ACHD for half the cost of construction of a bridge over the Kennedy Lateral and extension of W. Perugia Street prior to issuance of the first building permit for the development. f. Provide a minimum of three (3) parking spaces on the site for employee and visitor parking. g. To preserve public safety, a fence shall be installed along the Kennedy Lateral to prohibit access to the waterway in accord with the standards listed in UDC 11-3A- 6C.3. h. Six-foot tall wrought iron fencing is required to be constructed on the site along the Kennedy Lateral in accord with the standards listed in UDC 11-3A-6 and 11-3A-7. i. The hours of operation for the storage facility shall be limited to 6:00 am to 11:00 pm in accord with UDC 11-4-3-34E. j. All future structures shall comply with the design standards listed UDC 11-3A-19 and the Architectural Standards Manual, and the policies in the Ten Mile Interchange Specific Area Plan. k. The Developer shall work with the adjacent property owner to the west to come up with a cost share agreement for construction of a bridge/culvert over the Kennedy Lateral prior to the City Council hearing. Meridian City Council Meeting Agenda December 4, 2018 – Page 399 of 445 Page 12 B. Public Works Department 1. Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way for review along with the development plan review (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 3. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being developed shall be tiled per UDC 11-3A-6, except for the Kennedy Lateral which Council previously allowed to remain open through a waiver to UDC 11-3A-6 (FP-06-011). In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 4. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 5. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 6. Street signs are to be in place, water system shall be approved and activated, and at a minimum, a compacted gravel road base shall be in place prior to applying for building permits. 7. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. 8. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 9. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 10. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. Meridian City Council Meeting Agenda December 4, 2018 – Page 400 of 445 Page 13 11. Developer shall coordinate mailbox locations with the Meridian Post Office. 12. All grading of the site shall be performed in conformance with MCC 11-12-3H. 13. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 14. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 15. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 16. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. Department of Environmental Quality (DEQ): http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=156415&dbid=0 D. Idaho Transportation Department (ITD): http://weblink.meridiancity.org/weblink8/0/doc/156918/Page1.aspx E. Ada County Highway District (ACHD): http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=157495&dbid=0 IX. FINDINGS Annexation/Rezone (UDC 11-5B-3E): Upon recommendation from the commission, the council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the council shall make the following findings: A. The map amendment complies with the applicable provisions of the comprehensive plan; The Commission finds the proposed map amendment from L-O to R-15 is consistent with the MHDR FLUM designation and the applicable provisions in the Comprehensive Plan as noted in Section VI. B. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Commission finds the proposed map amendment complies with the regulations for the proposed R-15. C. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Commission finds the proposed map amendment should not be detrimental to the public health, safety and welfare. However, the Council should rely on public testimony to determine this finding. Meridian City Council Meeting Agenda December 4, 2018 – Page 401 of 445 Page 14 D. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including, but not limited to, school districts; and The Commission finds the proposed map amendment will not result in an adverse impact on delivery of services as stated. E. The annexation (as applicable) is in the best interest of city. This finding does not apply since the application is for a rezone, not annexation. Meridian City Council Meeting Agenda December 4, 2018 – Page 402 of 445 City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 9 E Project File Number: H-2018-0105 Item Title: Public Hearing for Alturas Rezone (H-2018-0105) Meeting Notes: by Travis Barney, Alturas 1550 Tech Lane, LLC, Located at 1550 S. Tech Ln. Request: Rezone of 7.24 acres of land from I -L to C -G zone I TEM SHEET C ouncil Agenda I tem - 9.E . Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing for Alturas Rezone (H-2018-0105) by T r avis B arney, Alturas 1550 Tech L ane, L L C, L ocated at 1550 S . Tech L n. C lic k Here for Applic ation Materials C lic k Here to S ign Up to Tes tify at Hearing C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S taff Report S taff Report 11/29/2018 Minutes from Planning and Z oning Commission B ackup Material 11/30/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 11/29/2018 - 3:28 P M Meridian City Council Meeting Agenda December 4, 2018 – Page 421 of 445 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 12/4/2018 Hearing Type: Council Item Number: 9-E Project Name: Alturas Rezone Project No.: H-2018-0105 Active: ❑ There are no signatures posted for this meeting type yet. Go Back To List Export To Excel © 2018 - City of Meridian, Idaho Page 1 of 1 http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=120 12/5/2018 Page 1 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT DATE: December 4, 2018 TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-489-0578 SUBJECT: H-2018-0105 Alturas PROPERTY LOCATION: 1550 S. Tech Lane North side of W. Overland Rd., midway between S. Linder Rd. & S. Meridian Rd., in the SW ¼ of Section 13, T.3N., R.1W. I. PROJECT DESCRIPTION Rezone of 7.24 acres of land from the I-L to the C-G zoning district. II. SUMMARY OF REPORT A. Project Summary Details Page Acreage 7.24 Future Land Use Designation Commercial Existing Land Use Retail, office, church Proposed Land Use(s) Same Current Zoning I-L Proposed Zoning C-G Physical Features (waterways, hazards, flood plain, hillside) Kennedy Lateral runs across frontage of site History (previous approvals) CZC-00-012 (Western Electronics); CUP-01-009 (Treasure Valley Technical Center); A-2018-0089 (Consign) B. Community Metrics Details Page ACHD report (yes/no)  Requires ACHD Commission Action (yes/no) No No Access (Arterial/Collectors/State One (1) existing access via W. Overland Rd., arterial; and one 3 Meridian City Council Meeting Agenda December 4, 2018 – Page 422 of 445 Page 2 Details Page Hwy/Local)(Existing and Proposed) (1) existing access via S. Tech Ln., local private Stub Street/Interconnectivity/Cross Access Existing shared driveway access via W. Overland Rd. with the adjoining property to the east; no cross-access/ingress-egress easement exists. 3 Existing Arterial Sidewalks / Buffers Existing sidewalk along W. Overland Rd. & 55’ wide buffer; existing 30’ wide buffer along S. Tech Ln. – sidewalk exists to the north but not south of driveway Proposed Road Improvements None C. Project Area Maps Future Land Use Map Aerial Map III. APPLICANT INFORMATION A. Applicant: Travis Barney, Alturas 1550 Tech Lane, LLC B. Owner: Alturas 1550 Tech Lane, LLC C. Representative: Hethe Clark, Spink Butler, LLP IV. NOTICING A. Newspaper notification published on: September 28, 2018 (Commission); November 16, 2018 (City Council) B. Radius notice mailed to properties within 300 feet on: September 21, 2018 (Commission); November 13, 2018 (City Council) C. Applicant posted notice on site on: October 6, 2018 (Commission); November 13, 2018 (City Council) D. Next door posting: September 25, 2018 (Commission); November 13, 2018 (City Council) E. Neighborhood meeting date and number of attendees: August 28, 2018; 2 attendees Meridian City Council Meeting Agenda December 4, 2018 – Page 423 of 445 Page 3 V. STAFF ANALYSIS The Applicant requests approval of a rezone of 7.24 acres of land from the I-L to the C-G zoning district consistent with the Commercial FLUM designation for this property. The existing and continued use of the property for retail, office and church uses is listed as a principally permitted use in the proposed C-G district per UDC Table 11-2B-2, Allowed Uses in the Commercial Districts. No new development or redevelopment of the site is proposed at this time. This property is subject to the terms of the Planned Development (PD) (CUP-01-009) approved in 2001 for Treasure Valley Technical Center; the PD included a larger 33+/- acre property of which this property is a part. The PD allowed professional and sales offices, a daycare center, and community and neighborhood shopping center (i.e. retail) with approval of a conditional use permit, along with any allowed uses in the I-L zoning district; a conceptual development plan was included in the PD as shown in Exhibit C. The Applicant requests the terms of the PD to no longer apply to this property as a provision of the subject rezone application. At the direction of the City Attorney, Staff has included a provision in the Development Agreement for the terms of the PD to no longer apply as requested, rather than modifying the PD. (The entire PD approval can be viewed at: http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=45240&dbid=0 ) City services (i.e. sewer & water service, police & fire protection) are currently provided to this property. Due to the limited sanitary sewer capacity available to this property, all new proposed tenants should first obtain approval from the Public Work’s Department prior to leasing and occupying space within the building in accord with Comprehensive Plan goal #6.02.00, “Ensure that adequate public services are provided for existing and future residents and businesses.” There is an existing full access for this site via S. Tech Lane, a private local street; and an existing full access via W. Overland Rd., an arterial street, shared with the property to the east (#S1213438401, Intermountain Pet Hospital). The ingress access to this site via Overland is located on the adjacent property to the east, while their egress is located on this property; this is the sole access for the property to the east. Although the shared access physically exists and is being used by both parties, there is no ingress/egress easement currently in place. Note: There is a an existing cross-access easement (#2018-039112, #2018-039159) recorded between this property and the adjacent property to the east (#S1213438401); however, it’s conditioned upon the adjacent property granting a reciprocal cross-access easement to the subject property (which hasn’t been done) and does not include the east/west cross-access driveway further to the north that is depicted on the site plan submitted with the Certificate of Zoning Compliance for the parking lot reconfiguration. The current configuration of the access via Overland Rd. and parking lot design on both properties is not a safe design and creates traffic conflicts and unsafe conditions. The two property owners are currently working together on a redesign of the entrance to their properties and parking lot s that will create a more safe access via Overland Rd. and circulation between both properties with a new cross- access driveway further to the north between the two properties. As part of the Certificate of Zoning Compliance approval for that project (#A-2018-0296, Intermountain Pet Hospital Parking Lot Expansion), the property owner was required to record a reciprocal cross-access/ingress-egress easement with the subject property owner. The UDC (11-3A-3) requires access to be taken from a local street when available and restricts access to collector and arterial streets; this standard applies when there is a new, expanded, or extended use or development of the property such as this where the zoning/use is changing from industrial to a more intense commercial zoning/use. Because this site has access via a local street (i.e. S. Tech Ln.), access would typically be restricted to that access and access via the arterial street (i.e. Overland Rd.) would be terminated, unless otherwise waived by City Council. Meridian City Council Meeting Agenda December 4, 2018 – Page 424 of 445 Page 4 Because there is no legal means of ingress to this property or egress for the adjoining property via Overland Rd., if the Applicant wishes to retain the access via Overland, staff recommends a reciprocal cross-access/ingress-egress easement is recorded with the adjacent property to the east prior to rezone ordinance approval as a provision of the proposed rezone in accord with UDC 11-3A-3, which requires cross-access easements to be granted to adjacent properties when access via a local street isn’t available; and Comprehensive Plan action item #3.06.02D, “Restrict private curb cuts and access points on collectors and arterial streets.”. In industrial districts, a minimum of one off-street parking space is required for every 2,000 square feet of gross floor area compared to one space for every 500 square feet in commercial districts, per UDC 11-3C-6B. A total of 222 off-street parking spaces currently exist on this site; however, the eastern portion of the parking lot is proposed to be reconfigured through a separate Certificate of Zoning Compliance application that is currently in process which will result in a reduction in parking to 215 spaces. Based on the square footage of the building (i.e. 106,000 square feet), a minimum of 212 spaces are required. The existing and proposed parking complies with the minimum UDC standards although Staff is concerned there will be adequate parking for the use(s); the Applicant should be mindful of the type of potential tenants and their parking needs to ensure adequate parking continues to be provided. Street buffers, landscaping and sidewalks exist on this site along W. Overland Rd. and S. Tech Ln. in accord with UDC Table 11-2B-3 and 11-3A-17, and Comprehensive Plan action item #3.06.02F, which requires appropriate landscaping and buffers along transportation corridors. There are two (2) existing loading docks/areas, one on the west and one on the east end of the building, facing W. Overland Rd. that the applicant wishes to continue using. Current design standards do not allow loading docks/areas to face an arterial street (i.e. Overland Rd.). However, because the loading docks/areas were lawfully constructed at the time, they are considered a nonconforming use and are allowed to remain and be used subject to the standards listed in UDC 11- 1B-4, Nonconforming Use. The City may require a Development Agreement (DA) in conjunction with a rezone pursuant to Idaho Code section 67-6511A. In order to ensure compliance with Staff’s recommendation associated with this application, staff recommends a DA is required with the provisions included in Exhibit VIII. VI. DECISION A. Staff: Staff recommends approval of the proposed rezone application with the requirement of a Development Agreement in accord with the Findings in Section IX per the provisions in Section VIII. B. Commission Recommendation to Council The Meridian Planning & Zoning Commission heard this item on October 18, and November 1, 2018. At the public hearing, the Commission moved to recommend approval of the subject RZ request. a. Summary of Commission Public Hearing: i. In favor: Hethe Clark, Spink Butler (Applicant’s Representative) ii. In opposition: None iii. Commenting: None iv. Written testimony: None v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: Meridian City Council Meeting Agenda December 4, 2018 – Page 425 of 445 Page 5 i. None c. Key Issues of Discussion by Commission: i. In favor of the reconfiguration of the access for the site and the adjacent site to the east; ii. The loss of industrial zoned property. d. Commission Change(s) to Staff Recommendation: i. None e. Outstanding Issue(s) for City Council: i. None Meridian City Council Meeting Agenda December 4, 2018 – Page 426 of 445 Page 6 VII. EXHIBITS A. Legal Description & Exhibit Map Meridian City Council Meeting Agenda December 4, 2018 – Page 427 of 445 Page 7 Meridian City Council Meeting Agenda December 4, 2018 – Page 428 of 445 Page 8 B. ALTA-NSPS Land Title Survey Meridian City Council Meeting Agenda December 4, 2018 – Page 429 of 445 Page 9 Exhibit C: Conceptual Development Plan Approved with Planned Development (CUP-01- 009) Meridian City Council Meeting Agenda December 4, 2018 – Page 430 of 445 Page 10 VIII. CITY/AGENCY COMMENTS & CONDITIONS 1. PLANNING DIVISION A Development Agreement (DA) is required as a provision of rezone of this property. Prior to approval of the rezone ordinance, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of rezone ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting the rezone. The DA shall, at minimum, incorporate the following provisions: a. Due to the limited sanitary sewer capacity available to this property, all new proposed tenants shall first obtain approval from the Public Work’s Department prior to leasing and occupying space within the building. b. The subject property is no longer subject to the conditions of the previously approved Planned Development for this site (CUP-01-009, Treasure Valley Technical Center). c. The loading docks/areas on the east and west ends of the structure are considered a nonconforming use; as such, they’re allowed to remain and be used subject to the standards listed in UDC 11-1B-4, Nonconforming Use. d. A reciprocal cross-access/ingress-egress easement shall be recorded with the adjacent property to the east (#S1213438401, Intermountain Pet Hospital) prior to rezone ordinance approval for shared access of the existing driveway via W. Overland Rd. in accord with UDC 11-3A-3A.2. 2. DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=155933&dbid=0 3. IDAHO TRANSPORTATION DEPARTMENT (ITD) http://weblink.meridiancity.org/weblink8/0/doc/156213/Page1.aspx 4. NAMPA & MERIDIAN IRRIGATION DISTRICT NMID will not require a Land Use Change Application be filed for review nor have any further comments on this application – per Greg Curtis’ email on October 15, 2018 Meridian City Council Meeting Agenda December 4, 2018 – Page 431 of 445 Page 11 IX. FINDINGS 1. REZONE (UDC 11-5B-3E) Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant a rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Commission finds that the proposed map amendment to the C-G zoning district is consistent with the existing use and Comprehensive Plan FLUM designation of Commercial for this site. (See section V above for more information.) b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Commission finds that the proposed map amendment to the C-G zoning district is consistent with the purpose statement of the commercial district per UDC 11-2B-1. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Commission finds that the proposed zoning amendment should not be detrimental to the public health, safety, or welfare. The Commission recommends that the Council consider any oral or written testimony that may be provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Commission finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). This finding is not applicable as the request is for a rezone, not annexation. Meridian City Council Meeting Agenda December 4, 2018 – Page 432 of 445 City Council Meeting Agenda December 4th, 2018 Agenda Item Number: 9 F Project File Number: Item Title: Budget Amendment for Fire Station 4 Meeting Notes: Fire Alarm Panel System Replacement Not to Exceed $11,000 I TEM SHEET C ouncil Agenda I tem - 9.F. Presenter: Deputy Chief Charlie B utterfield Estimated Time f or P resentation: 5 minutes Title of I tem - B udget Amendment for F ire S tation 4 F ire Alarm P anel S ystem Replacement Not to Exceed $11,000 R equesting budget amendment in the amount of $11,000 f or the replacement of the F ire Alarm system panel at Fire Station #4. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 11/15/2018 P roject E valuation B ackup Material 11/15/2018 B udget A mendment Cover Memo 11/30/2018 RE V I E WE RS : Department Reviewer Action D ate F ire J ohnson, Chris Approved 11/15/2018 - 3:11 P M F ire Fields, J enny R ejected 11/21/2018 - 11:46 A M F ire Coles, C.J ay Approved 11/21/2018 - 11:35 A M F ire Coles, C.J ay Approved 11/21/2018 - 1:36 P M F ire Fields, J enny Approved 11/21/2018 - 3:06 P M Meridian City Council Meeting Agenda December 4, 2018 – Page 438 of 445 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 4 3 9 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 4 4 0 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 4 4 1 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 4 4 2 o f 4 4 5 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 4 , 2 0 1 8 – P a g e 4 4 3 o f 4 4 5 0 0 00 tv�' Y � ❑a _ E Q 4-1 A u N > >� 41 r v (au vv +. ti o 0_ n El F1 v m — v v o 0 N a vL on f0 O M--1 E E � 41 C a 'U z 7_ ^ 1111 C d N N N 7 U u v v � d _ u E cn o v v°Ji N u * Q G/ QO v to E O C3 — v C �- Q 'a O' WJ m CL E ° ° o > 0 3 v Y M 11\n N v ¢ u •� Q fo fa Z Z (a � L Z Y > 0Z, C LL w a E w 0 O LL 0 v � v v E E 0 0 41 r v ro `° +. ti o 0_ n v m — v v o 0 N a vL on f0 O ` E Y o � 41 C LL 'U z 7_ L C N N 3 U � d _ u a •u N N C * to QO v H a C3 — v �- Q 'a E N > O 41 r 610 C N u u O � O C 'U z 7_ L C 3 3 (� d _ L,1 •u N N E E O c Q u — v 0 ov E E N > U b9 N n `O w v Y O d 11\n N ¢ u 1 O ^1 a > 0Z, C LL w a E w 0 0 0 0 0 0 0 0 O l O '7 c -I N m m O N O. 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