2018 12-06 Public Art Committee Agenda
PUBLIC ART COMMITTEE MEETING AGENDA
Thursday, December 6, 2018, 4:30 p.m.
Council Conference Room– Meridian City Hall 33 East Broadway Ave., Meridian, ID
1. Roll Call
Gretchen Caserotti Jay Wilson
Jessica Peters
2. McFadden’s Market Sign, Historic Preservation Commission Request
3. Traffic Box Art
a. Action Plan
b. Call to Artists
4. MAPS Planning
a. Fire Station #6 RFP
b. Park Identities Public Art Roster RFQ
5. Future Project Criteria
6. Public Art Plan
a. Public Art Vision
7. Outline Future Meetings
8. Adjourn
Next Regular Meeting: Thursday, December 13, 2018, 3:30 p.m.
City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, ID
To develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
Priority Intersection Reason for Priority Year Art Type
17 Overland & Locust Grove Key Intersection 2019
DONE Ten Mile & Ustick Key Intersection 2018 Youth Art
DONE Ten Mile & McMillan Key Intersection / Heroes Park 2018 Youth Art
34 Taconic & Eagle Road Brighton interested in sponsoring 2019
DONE Overland & Eagle Key Intersection 2017 Youth Art
DONE Eagle & Ustick Key Intersection 2017 Youth Art
DONE Locust Grove & Pine Key Intersection / Crossroads M.2017 Youth Art
DONE Eagle & East River Valley Business Access / Kleiner Park 2017 Youth Art
DONE Linder & Cayuse Creek Rocky Mountain H.2017 Youth Art
DONE Ten Mile & Pine Key Intersection 2017 Youth Art
DONE Locust Grove & Central Renaissance H.2017 Youth Art
DONE Main & Pine Downtown Core 2014 Youth Art
DONE Meridian & Pine Downtown Core / Meridian E.2015 Youth Art
DONE Main & Franklin URA 2015 Youth Art
DONE Main & Idaho (box, no signal)URA 2015 Youth Art
DONE Main & Broadway URA 2015 Youth Art
DONE Eagle & Franklin Key Intersection 2015 Youth Art
DONE Franklin & Meridian URA 2015 Youth Art
DONE Broadway & Meridian URA 2015 Youth Art
DONE Waltman & Meridian URA 2015 Youth Art
DONE Linder & W Stone Valley Drive Sawtooth M.2016 Adult Art
DONE Linder & Chateau Tully Park 2016 Adult Art
DONE Cherry & 8th Street Meridian M.2017 Youth Art
DONE Linder & Pine Key Intersection / Meridian H. 2016 Youth Art
DONE Linder & Ustick Key Intersection 2016 Adult Art
DONE Overland & Millennium Way Mountain View H. 2016 Youth Art
DONE Overland & Lowes (no street name)Wahooz & Roaring Springs 2016 Adult Art
DONE Overland & Meridian Key Intersection 2016 Youth Art
DONE Eagle & Pine Key Intersection / Lewis & Clark M. 2016 Adult Art
DONE Fairview & Records Business Access / Kleiner Park 2016 Adult Art
DONE Cherry & Meridian Key Intersection 2016 Youth Art
DONE Meridian & Corporate Key Intersection 2016 Youth Art
DONE Main & Corporate Key Intersection 2016 Youth Art
DONE Cherry & Ten Mile Key Intersection 2016 Youth Art
DONE Meridian & McMillan Key Intersection / Heritage M.2016 Youth Art
Priority Intersection Reason for Priority FY Art Type
DONE Fairview & Main Key Intersection 2016 Youth Art
DONE Fairview & Hickory Neighborhood Access 2018 Youth Art
DONE Franklin & Stratford Key Intersection 2018 Adult Art
DONE McMillan & Locust Grove Key Intersection 2018 Youth Art
Ten Mile & Franklin Key Intersection
DONE Franklin & Linder Key Intersection 2018 Adult Art
DONE Fairview & Lakes Business Access 2018 Youth Art
McMillan & Red Horse Way Neighborhood Access
DONE Cherry & Lauderhill Neighborhood Access / Chaparral / Fuller Park 2018 Youth Art
Ustick & Locust Grove Key Intersection
Franklin & Touchmark Way Business Access
Traffic Box Community Art Project – Action Plan
Linder & Cherry Key Intersection (In ACHD's FYWP for reconstruction UF)
Franklin & Locust Grove Key Intersection / Meridian Acad.Youth Art
Meridian & Ustick Settler's Park (In ACHD's FYWP for reconstruction 2018)
Fairview & Locust Grove Key Intersection
Locust Grove and Chinden
Meridian & Chinden
Victory and Locust Grove
Notes:4/10/15 HB updated plan based on Commissioner input. Sub-Committee to schedule special meeting to address further plans.
6/30/15 HB updated plan based on notes from Caleb Hood RE: Development and ACHD five year plan.
10/22/15 HB updated FY installation years based off of Fund Balance funds anticipated for use and subsequent 5/year
11/10/15 HB updated FY installation years based off of Fund Balance funds anticipated for use and subsequent 5/year
10/3/2016 (delayed note) HB updated 'done' boxes in this plan. However, more boxes have been wrapped. See Public Art Inventory for complete listing.
12/5/2018 HB Fixed some of the 'done' boxes. Looking towards a committee meeting that will address adding additional sites. MAC had previously discussed
replacing boxes after 5 years of use (if they look especially good, they may skip a box or two, this isn't policy, but a suggestion.) 2019 would be the first
replacement, of the Korey Kay Ramsey box at Pine and Main. Cost to remove the previous work will add to the cost of labor for install. Look to replacing that one
and check on others from 2015. Could install four others IF MAC thinks that they can keep up with the installations.
General Explanation: Each fiscal year plan is more or less focused to a general region. This way as boxes are installed, people in that region can look forward to
seeing new boxes installed - rather than spacing installations out all over Meridian each year. *Some traffic boxes have been ignored because they are not very
noticable to motorists or are otherwise well hidden. [Spring 2016]
Schools: Each fiscal year presents two traffic boxes either adjacent to or nearby two separate schools. This allows MAC to hold two bi-annual contests for student
artwork to be featured on a traffic box near their school. This direction would put MAC in direct contact with our local schools - which I think would foster a positive
relationship with West Ada School District. Alternatively, we could still select student artwork from West Ada's annual art show, "Framed."
Parks: Regional (2/2) and Community (3/4) Parks are represented over the course of the outlined plan. These are generally one each year, except for FY16, which
has two parks. The only Community Park that is excluded from the current plan is Bear Creek Park. The traffic box near this park is also very close to the
Wahooz/Roaring Springs signal. Bear Creek Park could potentially be substitued in FY17 in the event that one of the other drafed traffic boxes gets sponsored.
Removed/Postponed for Development
Call for Artists: TRAFFIC BOX ART IMAGE REPOSITORY
OVERVIEW:
The Meridian Arts Commission (MAC) seeks proposals of two-dimensional artwork to be added to a repository
of images portraying artwork available for reproduction on a vinyl wrap to be installed on a traffic box in
Meridian. As funding becomes available, MAC and/or a sponsoring partner may select a piece of artwork
represented in the repository to reproduce as a vinyl wrap. Artwork included in the repository may not be
selected for a traffic box wrap. A $300 stipend shall be available for artists whose work is selected for
reproduction as a vinyl wrap to be installed on a traffic box, following execution of, and pursuant to, a
written agreement with the City of Meridian and scanning of the original artwork portrayed in the selected
image by City or City’s selected vendor.
ELIGIBILITY:
The Traffic Box Art Image Repository is to include original artwork by artists who live or work in Idaho’s
Treasure Valley, created using any medium, so long as it can be represented in a high-resolution digital
image without loss of integrity or quality. No artwork will be included in the repository which does not
meet the selection criteria. Artists whose work is selected for reproduction as a vinyl wrap will be required
to enter into a written agreement with the City setting forth specific terms and conditions of inclusion.
Each person may submit up to three (3) images for consideration; a maximum of one (1) images per person
may be selected for inclusion in the repository.
PROPOSAL REQUIREMENTS:
An artist wishing to submit an image for inclusion in the digital repository must provide the following
materials and information to MAC in order to be considered for inclusion in the digital repository:
Completed, signed Traffic Box Art Image Repository Application & Acknowledgements form;
One-page letter of intent, including biography of the artist, in .pdf format; and
Up to three (3) digital images of original artwork proposed for inclusion in the digital repository, image
file names must include artist’s last name and artwork title.
E-mailed submissions may be sent to mac@meridiancity.org: documents must be .PDF and artwork images
must be .JPG format. Hard copy materials (printed on 20 lb paper) may be submitted via U.S. Mail or in-
person delivery, addressed to:
Meridian Arts Commission
Attn: Traffic Box Art Digital Repository Proposal
33 East Broadway Avenue
Meridian ID 83642
DEADLINE:
This call shall be open until 5:00 p.m. on Friday, May 19, 2017.
SELECTION PROCESS:
The selection of art for inclusion in the digital repository will be made by MAC. MAC will jury submissions at
its regularly scheduled meetings, as they are received. MAC will notify selectees either by email or letter
sent U.S. Mail. In evaluating eligible proposals, the following factors will be considered:
Quality of work;
Appropriateness of subject and concept for a public space;
Consistency with City policy and community values; and
Contribution to aesthetic and cultural atmosphere of the Meridian community.
Artwork will be deemed inappropriate which portrays: content which violates copyright or other known legal
ownership interest, profanity, obscenity, indecency, violence, pornography; discrimination on the basis of
race, creed, color, age, religion, gender, sexual orientation, or nationality; defamation or personal attacks.
CONTACT MAC:
Questions regarding this Call for Artists may be sent via e-mail to mac@meridiancity.org.
2017 Call to Artists with potential areas to update highlighted
Application & Acknowledgments: TRAFFIC BOX ART DIGITAL REPOSITORY
Applicant:
E-mail address:
Mailing address:
Physical address:
Applicant phone: Day: Cell:
Image title(s): 1.
2.
3.
I hereby acknowledge the following stipulations and agree that if one of the images listed above is selected
for inclusion in the Traffic Box Art Digital Repository, such inclusion shall occur subject to these general
terms and conditions, as well as subject to other specific terms and conditions that shall be set forth in a
separate, written Acceptance Agreement between myself and the City of Meridian. I specifically
acknowledge and agree that:
____ A. All artwork submitted with this proposal for consideration for inclusion in the digital
INITIAL repository is original work that I myself conceived and created in all respects.
____ B. Before work represented in the digital repository may be installed as a vinyl traffic box wrap,
INITIAL I will be required to enter into a written agreement with the City of Meridian establishing the
specific terms and conditions of such installation. No entitlement will issue or attach prior to
negotiation and execution of such agreement.
____ C. Before work represented in the repository may be installed as a vinyl traffic box wrap, I will
INITIAL be required to provide the original artwork from which the image was taken. If the original
artwork is no longer in my possession, I will advise the Meridian Arts Commission so that the
image may be removed from the digital repository as a potential option for installation as a
vinyl wrap.
____ D. Upon submission of artwork to the City of Meridian for consideration for inclusion in the
INITIAL digital repository, such submission is a public record, subject to the Idaho Public Records Act.
____ E. Artwork included in the digital repository may be removed from the repository, and/or the
INITIAL repository may be deleted or discontinued, without notice to the artist.
____ F. The City seeks to encourage artistic expression and public dialogue, but must simultaneously
INITIAL ensure that persons of diverse ages and perspectives feel welcome and comfortable in public
spaces. To this end, only artwork meeting the eligibility standards described in the Call for
Artists shall be included in the digital repository.
I acknowledge and understand, and submit my proposal subject to, each and all of these terms and
conditions.
Signature: ________________________________________ Date: ____________________________
Request for Proposals – Fire Station #6 Public Art Project Page 1 of 2
Call to Artists – Request for Proposals[HB1]:
Fire Station #6 Public Art Project
PROJECT DESCRIPTION:
The Meridian Arts Commission (MAC) and Meridian Fire Department (MFD) invite artists to prepare proposals
for public art projects that would be installed in front of Fire Station #6, which will be constructed at 1435
W. Overland Road and completed around March 2020.
SITE DESCRIPTION:
Fire Station #6 will be Meridian’s newest station, located in south Meridian. The site for the public art is in
front of the station, between the front doors and Overland Road. The art will need to be installed into
concrete near the flag pole. Power would be able to be connected to the public art installation.
ELIGIBILITY:
This project is open to applicants regardless of race, gender, sexual orientation, religion, nationality,
or disability. Teams of artists, designers, and/or engineers are welcome to apply. Treasure Valley
artists are encouraged to apply. Incomplete or late submissions will be deemed ineligible and will not
be considered.
BUDGET:
A budgeted amount of $30,000 total is available for the completed project; this includes the selected
artist’s commission, all costs including engineering, materials, fabrication, permitting, contingencies and
installation of the artwork. A stipend of $200 [HB2]will be paid to the three highest qualifying artists for their
proposals, following submission of a completed W-9 form and execution of a written agreement with the
City of Meridian. Qualifying artists may be asked to a second round of selection to develop maquettes and
present to a selection panel.
PROCESS:
The evaluation and selection process will generally occur as follows; dates are subject to change as may be
necessary due to scheduling issues or other circumstances. Any information submitted is subject to release
to the public as required by Idaho Public Records Law.
1. Call to Artists (RFP) issued January 23, 2018.[HB3]
2. Proposals accepted. To be considered for this project, the following materials must be submitted to
MAC, by 12:00 PM, on Friday, March 15, 2018, [HB4]at 33 E. Broadway Avenue Suite 104, Meridian, ID
83642 or by e-mail to mac@meridiancity.org:
a. A summary of the respondent’s experience with similar projects
b. Project proposal, including digital images (.jpg format) or drawings of the proposed conceptual
designs or projects to be considered;
c. Artwork description(s) including materials to be used, dimensions, anticipated maintenance, etc.
d. Detailed project timeline, project budget with itemized costs, and schedule of work
3. Qualified Proposal Presentations. Depending on the proposals received, MAC may invite artists to
present their proposals and maquettes in front of the selection committee at a public meeting on
Request for Proposals – Fire Station #6 Public Art Project Page 2 of 2
Thursday, April 18, 2018, followed by brief Q & A. This presentation is tentatively scheduled to take
place at 4:30 PM at Meridian City Hall. (Please let us know if this date and time cannot work for you.)
4. Selection Criteria. Eligibility and finalist selection criteria will include:
a. Adherence to the RFP; (10 points)
b. Appropriateness of scale, design, material, durability, safety, and maintenance for project site; (20
points)
c. Project proposal – demonstrated understanding of project objectives, ability to create artwork that
addresses the context of its placement; and ability to meet or exceed the objectives; (30 points)
d. Past work experience and references on a similar type project and the demonstrated competence in
the performance of the type of work to be provided (the nature, quality, and relevance of similar
completed work, including subcontractors, may include feedback from professional references; and
(20 points)
e. Consistency with City policy and community values; (20 points)
5. Evaluation of proposals; artist selected. The selection committee may selection one proposed project
to recommend for City Council’s consideration and approval, recommend that the RFP be reopened, or
reject all proposals. Evaluation criteria will include the criteria set forth above, as well as any public or
panel input submitted during the evaluation of the proposals. MAC and MFD will forward their
recommendation to Meridian City Council for consideration. The selected proposer and others not
selected will be notified of City Council’s decision via e-mail by Friday, May 10, 2017.
6. Agreement; award. Following selection and negotiation and execution of a written agreement with the
City, the selected proposer will be awarded the project upon City Council’s approval.
7. Selected proposal installed. The awarded Artist will fabricate and install the artwork, in accordance
with a written task order agreement with the City, and within the project’s final budget and timeline.
ESTIMATED TIMELINE:
□ January 23, 2019 Call to Artists (RFP) issued
□ March 15, 2019 Deadline for completed proposals
□ April 18, 2019 Presentations, committee evaluation, recommendation determined
□ By May 7, 2019 MAC and MFD co-present recommendation to City Council
□ By May 10, 2019 Selected and not selected artists notified
□ By June 12, 2019 Deadline for selected artist’s signed task order with City
□ By June 18, 2019 Agreement by City Council
□ June 24, 2019 Consultation with Fire Department may begin
□ October 2019 Fabrication begins
□ Per Task Order Installation (Expected between February and March 2, 2020)
Please contact MAC via email (mac@meridiancity.org) or phone (208-489-0422) with any questions.
Thank you for your interest!
Request for Qualifications: Park Identities Public Art Roster
OVERVIEW:
The Meridian Parks & Recreation Department (MPRD), in partnership with the Meridian Parks and Recreation
Commission (MPRC) and the Meridian Arts Commission (MAC), seeks to establish a list of artists who would work with
the City to develop interpretations of park identities and create public art projects in local parks. Currently, the focus
is on integrating artistic components in Champion Park, Renaissance Park, and Heroes Park - three existing
neighborhood/community parks in Meridian, ID. Examples of public art components may include murals, benches,
sculptures, functional bike racks, story walks, etc. MPRD would also like to be able to consult with artists to develop
creative components that would strengthen the identities of future parks.
MAC requests eligible artists and organizations to submit qualifications for the Park Identities Public Art Roster. The
Park Identities Public Art Roster – a list of pre-qualified, professional artists and organizations – will be a tool used by
MPRD and local commissions to select artists to collaborate with. Successful applicants may remain on the Park
Identities Public Art Roster for three years. Artists and organizations selected form the roster will be asked to enter
into Professional Service Agreements with the City setting forth specific conditions, compensation, and scope of work.
Selection to the roster is not a guarantee of work.
ELIGIBILITY:
This project is open to applicants regardless of race, gender, sexual orientation, religion, nationality, or disability.
Organizations or teams of artists, designers, and/or engineers are welcome to apply. Treasure Valley artists and
organizations are encouraged to apply. Incomplete or late submissions will be deemed ineligible and will not be
considered. Successful applicants and invitees may reapply at the end of their term to be considered for future art
rosters.
APPLICATION REQUIREMENTS:
Artists or organizations wishing to be considered for the Park Identities Public Art Roster must provide the following
materials and information to MAC in order to be considered for selection.
250 - 500 word informational page about the artist or organization;
Up to fifteen (15) images of representational work and information about each piece (title, date, medium, budget,
commissioning agency, short statement about the project, project timeline, etc.);
References, including at least three professional references and pertinent contact information; and
Professional resume, not to exceed two pages.
Proposal materials must be received in PDF format via email. Applications shall be 20 pages maximum, in 12 point
standard font, and must be no larger than 2MB total. Limited assistance producing digital images may be available upon
request. Materials submitted will become public records and not be returned.
DEADLINE:
All applications must be received via email at mac@meridiancity.org by Friday, May 6, 2016 4:00 p.m. (MST)
SELECTION PROCESS:
The selection of successful applicants will be made by members of local commissions and City staff. MAC will notify
successful applicants by e-mail, unless otherwise directed. In evaluating eligible applications, the following factors
will be considered:
Adherence to the RFQ; (20 points)
Quality of work; (30 points)
Experience, may include feedback from professional references; (20 points)
Artist’s ability to create artwork that addresses the context of its placement; (20 points) and
Consistency with City policy and community va lues; (10 points)
CONTACT MAC:
Hillary Bodnar, Arts & Culture Specialist, City of Meridian | 208-489-0422 | mac@meridiancity.org
THANK YOU FOR YOUR INTEREST!