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2018-11-27
C I T Y C OUNCI L R EGU L A R M EET I NG AGENDA C ity Council Chamber s 33 E ast B roadway Avenue M er idian, I daho Tuesday, November 27, 2018 at 6:00 P M 1. Roll-C all Attendance X A nne L ittle R oberts X J oe Borton O Ty P almer (arrived 6:19pm) X Treg B ernt X Genesis Milam X L uke Cavener X Mayor Tammy de Weerd 2. P ledge of Allegiance 3. Community Invocation by M ar k B r yan of Har vest C hur ch 4. Adoption of Agenda 5. F uture M eeting Topics - Public F orum (Up to 30 M inutes M aximum) Signing up prior to the start of the meeting is required. This time is reserved for the public to address thei r elected officials regarding matters of general interest or concern of public matters and is not specific to an active land use/development application. By law, no decisions can be made on topics presented under this public comment section, other than the City Council may request that the topic be added to a future meeting agenda for a more detailed discussion or action. The Mayor may also direct staff to further assi st you i n resolving the matter following the meeting. 6. P roclamation A. Rocky M ountain High S chool B oys C ross C ountry S tate Champions D ay 7. Consent Agenda [Action Item] Approved A. Approve M inutes of Novemb er 13, 2018 C ity C ouncil Wor kshop M eeting B. S ettlement and Release Agreement B etween D r aeger, Inc. and C ity of M eridian (M er idian P olice D epar tment) C. Inter agency Agreement for J oint F iber C onduit Project B etween City of B oise, C ity of M eridian, and Ada C ounty D. Approval of Awar d of Bid and Agr eement to Knife River M ountain West for the “Water & S ewer M ain Replacement – G regor y L ift S tation & W Washington/W C arlton” pr oject for a Not-To-E xceed amount of $1,518,153.00 E. AP I nvoices for P ayment 11/28/18 - $1,180,231.71 8. Items M oved F rom T he C onsent Agenda [Action Item] 9. Action I tems Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be presented by the assigned City planner. Following Staff's report the applicant has up to 15 minutes to present their application. Each member of the public may provide testimony up to 3 minutes or i f they are representi ng a larger group, such as a Homeowners Association, they are allowed 10 minutes. The applicant is then allowed 10 additional minutes to respond to the public's comments. No additional public testimony is taken once the public hearing is closed. The City Counci l may move to continue the item for additional information or vote to approve or deny the i tem with or without changes as presented. The Mayor is not a member of the City Council and pursuant to Idaho Code does not vote on public hearing i tems, unless to break a tie vote. A. F inal P lat for Whiteacr e S ubdivision No. 6 (H-2018-0124) by K ent B r own, L ocated on the West side of N. M er idian Rd. between W. Ashton D r. and W. L ava F alls D r. Approved B. P ublic Hearing for Rockbury Townhomes (H-2018-0091) by M ichael Nigh, L ocated North of W. C hinden B lvd. on the West side on N. T ree F ar m Way Rescheduled for January 2, 2019 1. R equest: P reliminary P lat consisting of 47 residential lots and 8 common lots on 6.23 acres of land in an R -15 zoning district C. P ublic Hearing for Proposed P arks F ees D. Resolution No. 18-2118: Resolution Adopting New F ees Of T he M eridian P arks And Recr eation D epar tment; Authorizing T he M eridian P arks And Recr eation D epar tment To C ollect S uch F ees; And P roviding An E ffective D ate Approved E. B enefits Committee D iscussion Committee recommendation of self -funding approved 10. D epar tment Reports A. Code E nforcement P resentation 11. F uture M eeting Topics 12. E xecutive S ession per Idaho S tate C ode 74-206(1)(b): To consider the evaluation, dismissal or disciplining of, or to hear complaints or char ges brought against, a public officer, employee, staff member or individual agent and 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal r amifications of and legal options for pending litigation, or controver sies not yet being litigated but imminently likely to be litigated Into Executive Session at 7:29pm Out of Executive Session at 8:34pm Adjourned at 8:34pm All mater ials presented at public meetings shall bec ome pr oper ty of the C ity of Meridian. Any one desir ing accommodation for disabilities related to doc uments and/or hearing, please c ontac t the C ity Clerk's Offic e at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council November 27, 2018. A Meeting of the Meridian City Council was called to order at 6:03 p.m., Tuesday, November 27, 2018, by Mayor Tammy de Weerd. Members Present: Tammy De Weerd, Joe Borton, Luke Cavener, Ty Palmer, Genesis Milam, Anne Little Roberts and Treg Bernt. Also present: C.Jay Coles, Bill Nary, Cameron Ariel, Warren Stewart, Jeff Lavey, Scott Colaianni, Charlie Butterfield, Colin Moss, Christena Barney and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Treg Bernt __X___Genesis Milam __X___Lucas Cavener __X_ Mayor Tammy de Weerd De Weerd: Okay. Thank you all for being here with us tonight. We always love to see certainly our young athletes and be able to celebrate successes with them in the audience. Love seeing scouts as well, so -- and all the adults. Thank you for joining us, too. For the record it is Tuesday, November 27. It's a few minutes after 6:00. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Okay. Thank you. Item 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Mark Bryan of Harvest Church De Weerd: Item 3 is our community invocation. Tonight we will be led by Pastor Mark Bryan. He is with Harvest -- Harvest Transit -- Harvest Church. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Pastor Mark, thank you for joining us. Bryan: Thank you for the invitation and the privilege of being with you. Father in Heaven, we come to you tonight and we thank you for the privilege of living in the United States of America, for being as yet one nation under God and so far indivisible, Lord, though there are many forces against these principles. We thank you that we have been privileged to live and to work and to pursue happiness here in this land where there is still freedom of worship and freedom of speech and freedom of property ownership and all those things that our nation was founded on and holds dear. Lord, I Meridian City Council Meeting Agenda December 4, 2018 – Page 84 of 445 Meridian City Council November 27, 2018 Page 2 of 32 pray that you would forgive the sins of our nation, the violence, the disrespect for authority, the constant turmoil and incivility in public news media, the immorality of our land and the progressions of these things in unhealthy directions for our families and for our societies and our cities. We ask for safety. We ask for peace. We thank you that all lives matter and that you're a mighty God who came to bring liberty and health and wholeness to broken lives. Tonight we just ask you for grace for all the issues that we face. We thank you for this City Council and their willingness to take a moment to appeal to the high court of heaven for wisdom for the issues of life. We ask these things in Jesus' name, amen. De Weerd: Pastor Mark, I would like to take a moment just to recognize your church. My slip there, Harvest Transit, your church has really stepped up in providing a community service with the Harvest Transit program. The organization, the care, the feedback we get from the riders are unbelievable and the way they feel treated and valued and it has just made that program so popular and appreciated. So, if you will, please, convey our appreciation to your staff, to the team that you have assembled to really make that program work and our heartfelt appreciation for just a job well done and just let them know we see they care and their caring for community has just been paid forward so many times. Bryan: Well, we will. I will take that back to them and thank you for the privilege and for trusting us with that responsibility. We consider it a great privilege and will be in the parade on Friday night with our vehicles. Item 4: Adoption of Agenda De Weerd: I know. I saw that. Thank you. Okay. Item 4 is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: We have no changes. Oh, it looks like we might be adding -- or at least clarifying the Executive Session in Item 12 will be under subparagraph (1)(b) and (1)(f). And with that clarification I move that we adopt the agenda as published. Cavener: Second. De Weerd: I have a motion and a second to adopt the agenda as amended. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 5: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) De Weerd: Item 5. Mr. Clerk. Meridian City Council Meeting Agenda December 4, 2018 – Page 85 of 445 Meridian City Council November 27, 2018 Page 3 of 32 Coles: No signups this evening, Madam Mayor. Item 6: Proclamation A. Rocky Mountain High School Boys Cross Country State Champions Day De Weerd: Okay. Thank you so much. I'm going to move to the podium to read this proclamation. I will tell you that Rocky Mountain High School is producing some amazing athletes. I think we have every athletic discipline here in our City Council chambers to proclaim another Rocky Mountain team accomplishment. So, I will ask the coach and the boys from the cross country team to join me in the front. Okay. So, I am assuming -- well, I think you all look young enough to be the athletes as well. So, I have two different versions of this proclamation that I will give to your coaches. One doesn't have the names, which is the one I will read, but the other one has all the names as part of it. So, if you ever want to tell someone you have bragging rights now, because your name is listed in our city as -- your name has been part of a proclamation about your accomplishment. So, you can always call the clerk's office if you have a hard time finding it, but this is to commemorate an amazing accomplishment and I understand that you won by one point. That is incredible. So, whereas being a Rocky Mountain cross country team runner is more than scoring points, keeping a good pace, and going the distance, it is training to build leadership, character, confidence, teamwork and resilience, all traits needed to succeed on the track, in the classroom, and in the real world. Whereas the defending state champion Rocky Mount Grizzlies boys cross country team -- that's a mouthful -- knew the other schools would give them everything they could at state, but listening to their coaches advice to pursue a mindset of competitive greatness helped them to triumph and whereas through their strong desire to exhibit excellence in all they do, their hard work and effort resulted in a victory that came down to one point in the Idaho Class 5A boys cross country champion tournament. Whereas the capturing of a consecutive state title shows dominance, builds school spirit and allows these student athletes to walk the halls of Rocky Mountain with a little extra swagger and whereas the -- the leadership, training, and discipline of the coaches helped all team members to focus their talents, passion to become a winning team with each player making valuable contributions to this victory. Therefore, I, Mayor Tammy de Weerd, hereby proclaim November 27th, 2018, as Rocky Mountain Boys Cross Country State Champions Day in the City of Meridian and I call upon our community to join us in congratulating the Grizzlies on their remarkable athletic accomplishment and for representing our city so proudly in the state tournament. So, please, join me in congratulating these athletes. So, I am going to give this to your coach, but I will also ask if each of you will introduce yourself and talk about what events you participated in and if you -- I assume that you all placed number one, which is why we were number one; right? But if you did place if you will say that as well and, then, after you have done that I have a City of Meridian pin that I would like to offer you as a small token of our congratulations for your accomplishment. Meridian City Council Meeting Agenda December 4, 2018 – Page 86 of 445 Meridian City Council November 27, 2018 Page 4 of 32 Scoresby; All right. I'm Hunter Scoresby and -- well, for 5K -- we run a 5K for the race and I helped out about running in it. Kohler: I'm Seth Kohler and I also run the 5K. I had eighth place at state. Heath: My name is Braden Heath. I also run the 5K and I placed sixth at state. Pollock: I'm Gavin Pollock and I placed 16th at state. Bernt: Hey, buddy, did you play soccer, too? Pollock: Yes . Bernt: I thought you looked familiar. Heemeyer: Marcus Heemeyer and I'm placed 32nd at state. Everist: I'm Elias Everist and I placed 15th at state. Ghiorso: I'm Domenic Ghiorso and I was the alternate at state. Howard: Jeff Howard. Head coach. I was kind of thinking on the way over here we have our banquet tomorrow and actually a documentary that one of our seniors made on Friday. So, it's kind of a week full of emotions, but this group -- I just -- the people that are sitting here know how special this group is and they put a lot of time into this and this is actually our third straight state championship and it's a testament to these guys and the hard work they put in every day and just a belief that isn't wavering. Like state didn't go perfectly, we won by one point, but I think I can look back and say that might have been our greatest moment just by the adversity we faced and we -- we stepped up enough to win by one. Last year we may have lost that by about 30. So, I think we grew as a program and as a team just with our belief in each other and how much -- how much it really matters to our program and the people that are involved. So, I just can't say enough about how special this group of guys was. Item 7: Consent Agenda [Action Item] A. Approve Minutes of November 13, 2018 City Council Workshop Meeting B. Settlement and Release Agreement Between Draeger, Inc. and City of Meridian (Meridian Police Department) C. Interagency Agreement for Joint Fiber Conduit Project Between City of Boise, City of Meridian, and Ada County D. Approval of Award of Bid and Agreement to Knife River Meridian City Council Meeting Agenda December 4, 2018 – Page 87 of 445 Meridian City Council November 27, 2018 Page 5 of 32 Mountain West for the “Water & Sewer Main Replacement – Gregory Lift Station & W Washington/W Carlton” project for a Not-To -Exceed amount of $1,518,153.00 E. AP Invoices for Payment 11/28/18 - $1,180,231.71 De Weerd: Item 7 under our Consent Agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: There were no changes to the Consent Agenda as published. So, I would move that it be approved, for the Mayor to sign and Clerk to attest. Cavener: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, absent; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 8: Items Moved From The Consent Agenda [Action Item] De Weerd: There were no items moved from the Consent Agenda. Item 9: Action Items A. Final Plat for Whiteacre Subdivision No. 6 (H-2018-0124) by Kent Brown, Located on the West side of N. Meridian Rd. between W. Ashton Dr. and W. Lava Falls Dr. De Weerd: So, we will move into Action Items. Item 9-A is a final plat for H-2018-0124. I will ask for staff comments. Ariel: Madam Mayor. Thank you. Thank you. So, Item 9-A is for the Whiteacre Subdivision Number Six. This is the final -- final plat for the subdivision, consisting of 34 residential building lots and eight common lots on 5.45 acres of land in the R-8 zoning district. The applicant is an agreement with the staff report and staff received the e-mail in agreement with the report after the deadline for the item to be placed on the Consent Agenda, so -- Meridian City Council Meeting Agenda December 4, 2018 – Page 88 of 445 Meridian City Council November 27, 2018 Page 6 of 32 De Weerd: Okay. Council, any questions? If not do I have a motion? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve H-2018-0124. Bernt: Second. De Weerd: I have a motion and a second to approve Item 9-A. If there is no discussion, Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, absent; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. B. Public Hearing for Rockbury Townhomes (H-2018-0091) by Michael Nigh, Located North of W. Chinden Blvd. on the West side on N. Tree Farm Way 1. Request: Preliminary Plat consisting of 47 residential lots and 8 common lots on 6.23 acres of land in an R -15 zoning district De Weerd: Item 9-B is needed to reset a hearing date. It was improperly posted. So, legal counsel has advised us to renotice this, which the earliest hearing date would be January 2nd. Is there anyone here to testify on this item? Well, I'm glad I don't need to apologize to anyone for that, but we will get this reset. But Counsel Nary, we -- I don't need to have a motion for that or do we need to? Nary: No, ma'am. Since it has to be renoticed we can't even open it to continue it. We have to just notice it completely. De Weerd: Okay. Thank you. Coles: And Madam Mayor, if I may interject as well. Mr. Baird in Mr. Nary's office did also advise that due to the applicant's failure to post correctly that a full notice would be needed, which includes the postcard and the publication and that the request would be for the applicant to pay the city the renoticing fee for that. Meridian City Council Meeting Agenda December 4, 2018 – Page 89 of 445 Meridian City Council November 27, 2018 Page 7 of 32 De Weerd: I don't imagine anyone on Council would oppose that. Okay. Nary: Madam Mayor, for that one we -- probably would be helpful to have a motion to direct that. De Weerd: Okay. Nary: To do that. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I would move -- and would that to be -- that date certain of January 2nd? Coles: Of January 2nd. Correct. Borton: Okay. Madam Mayor, I would move that we continue H-2018-0092 to January 2nd, allowing for posting errors to be corrected. The applicant would be required to correctly post the site and pay the city to re-mail and republish the notices for that new hearing date. Cavener: Second. De Weerd: Okay. I have a motion and a second on Item 9-B. Is there any discussion? Okay. Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Public Hearing for Proposed Parks Fees De Weerd: Item 9-C is a public hearing for proposed parks fees. I will open this public hearing with staff comments. Welcome, Colin. Moss: Good evening, Madam Mayor, Members of the Council. You have in front of you the latest version of Parks and Recreation Department fees and so I won't go through all of them. I will just stand for any questions that you might have. De Weerd: Okay. Council, do you have questions for -- regarding this item? Pretty straightforward. Moss: All right. Thank you. Meridian City Council Meeting Agenda December 4, 2018 – Page 90 of 445 Meridian City Council November 27, 2018 Page 8 of 32 De Weerd: Thank you. Okay. I will go ahead and close -- ask for a motion to close the public hearing. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Just want to make sure. Did we check -- is there anybody here that wanted to testify about the fees before we close the public hearing? Coles: There were no signups. De Weerd: Okay. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we close the public hearing Item 9-C. Cavener: Second. De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. D. Resolution No. 18-2118: Resolution Adopting New Fees Of The Meridian Parks And Recreation Department; Authorizing The Meridian Parks And Recreation Department To Collect Such Fees; And Providing An Effective Date Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Resolution No. 18-211 8, adopting the new fees of the Meridian Parks Recreation Department, authorizing the Meridian Parks and Recreation Department to collect such fees and providing an effective date. Cavener: Second. Second. Excuse me. De Weerd: I have a motion and a second. Any discussion? Mr. Clerk, will you call roll. Meridian City Council Meeting Agenda December 4, 2018 – Page 91 of 445 Meridian City Council November 27, 2018 Page 9 of 32 Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. E. Benefits Committee Discussion De Weerd: Okay. Item 9-E is under our Benefits Committee discussion. This is in follow up to a previous discussion. We have Christena here with us. Barney: Good evening, Madam Mayor, Members of the Council. De Weerd: Good evening. Barney: Thank you for having me again this evening. So, I'm back in front of you again to talk about the benefits program. You received via e-mail a recommendation from the Benefits Committee to move the city from fully insured to self insured funding mechanism. So, I'm back in front of you with that formal recommendation to, hopefully, get some advice and some direction from you today. So, just as a reminder, we currently, as looking at the spectrum, are fully insured participating and the Benefits Committee is recommending that we move to self insured with stop loss. That is the formal recommendation from the Benefits Committee. If you were to decide to allow us to go in this direction -- allow the city to go in this direction, the next steps in this process would be to file the state application with -- with the state of Idaho and incorporated in that application are these -- these following steps. So, to designate the trustees, three to five members, likely those that are already on the benefits committee would be those -- those trustees. They are familiar with the benefit plan. They understand the structure already. Are familiar with the requirements of our benefit plan, our structure, the guidelines. We have gone through the activity. They are familiar with our plans. Specific and aggregate reinsurance coverage, that's the stop loss that we had talked about two weeks ago and the information that you had received on that, so we kind of need to get that set in place. A fidelity bond needs to be put in place. We would need to meet with the Department of Insurance and review the application and, then, ensure that we have met all of their requirements. Part of that requirement would be to begin or develop that trust, which would include a trust agreement. We would have to have an external attorney review that trust agreement and, then, we would have to transfer reserve funds. So, Department of Insurance sets a specific amount that we have to put into this reserve account to cover claims that are incurred and need to be paid and that would require Council approval. We currently have the funds earmarked and that was done through the budget process, but we would have to come back in front of you at that point in time, once we have got that trust established, to actually have the spending authority to transfer those funds into that trust. So, I would be back in front of you at that point. And, then, we would need to decide -- and this would probably be a Benefits Committee decision, but decide whether we want to go to market Meridian City Council Meeting Agenda December 4, 2018 – Page 92 of 445 Meridian City Council November 27, 2018 Page 10 of 32 in that year that we go to self funding or if we wanted to just stay with Blue Cross at that time. At the last meeting that I was at -- and when I presented this information there was some question about the cost. So, I did bring that information back to you. The -- there is some one time costs to get this started, some startup money if you will. The state of Idaho application -- there is a one time 500 dollar fee. To develop the trust we have to, as I said, have an external attorney review the trust agreement, make sure that we are compliant with all the requirements. That's an approximate cost of a thousand dollars. The reserve amount, which is three months of estimated claims, which is based on actuarial -- actuarial information. It's estimated right now at 1.2 million and, then, year one -- so we have to establish that year one ongoing cost, which are listed below. The actuarial fidelity bonds, the auditing, and, then, the FTE required for administration as 55,990 dollars. So, all of that together are one time to move from fully insured over to self insured would be 1.3 million. The ongoing cost moving to self insured annually would be the Department of Insurance annual fees at 540 and that is -- it's four cents per employee. I should have added that on there. So, that fluctuates based on our employee count. Actuarial services is estimated -- and these are all estimated. We won't have final numbers until we get a little further in the process, but I wanted to give you an idea of what these costs look like. Actuarial services are estimated at 15,000. We will have to have an independent auditor aside from the city, because once we develop the trust it is separate from the city. Do audited financials on the trust itself and that is estimated at about 10,000 dollars. I'm guessing, based on our conversations with city of Caldwell and city of Boise for the administration of a self funded program -- internally we will need to allocate roughly a quarter time to a half time FTE to the administration of this program. So, you're looking at roughly 30,000 dollars for that and, then, a fidelity bond at 500. So, the administration of this on an ongoing basis is about 56,000. So, looking at these costs, I know that there was a question about what is this in comparison. You received some information from me a couple weeks ago. If you have that information you can refer to slide 25, it talks about the administration costs and to administer the fully insured plan, the administration costs with everything included is roughly 975,000 dollars annually. To administer the -- the self insured plan on the high side is roughly 775,000. So, just moving over to this plan, all things considered, we are looking at roughly a three percent decrease in just our administrative costs. So, again, the reason that we are here in front of you today -- we have constraints on our benefits program. We are in a very competitive job market. We are competing with other cities and agencies that are -- have flexibility and their benefit plans that we don't. We have many generations in the workforce that value different types of benefits that we don't have or are not able to offer and, then, we -- I would love to be able to provide other options to our employees, including wellness -- additional wellness services, concierge services, those types of things. So, that's why the Benefits Committee has made this recommendation to you this evening. So, I will stand for questions and we are hoping to get some guidance from you on whether you feel comfortable moving forward in this direction with the city. There was a question about whether we can pull out of this. We can pull out of this at any time. I will tell you, though, there is a cost associated with that. There is my time. Mercer's time. You're looking at roughly 60,000 dollars just to say go tonight, because we have to pull Meridian City Council Meeting Agenda December 4, 2018 – Page 93 of 445 Meridian City Council November 27, 2018 Page 11 of 32 together the actuarial services. We have to start getting these pieces together. So, yes, we can pull out, but there is a cost associated with doing so. De Weerd: Thank you, Christena. Barney: Absolutely. De Weerd: Appreciate your follow through on providing the additional information. Council, any questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Christena, is the actuarial fee, the estimated 15,000, is that the Mercer broker fee?. Barney: It's -- yeah. A broker fee. Borton: Okay. Barney: Whether that be Mercer or whoever we have conduct those. Borton: Okay. Madam Mayor. Got another one for you. So, how much control do we have in the size of reserves on an annual basis that we can retain? For example, if -- if, you know, what we are recovering is greater than the necessary expenses to pay claims and we build a reserve, are we regulated and prevented from building up our reserves beyond a certain point? Barney: Yes . The Department of Insurance makes sure that -- makes sure that we stay within a certain limit. So, we have to keep a minimum and there is a maximum and we have to stay within that. So, if we start to reach towards that maximum we have to either add benefits to our plan, which costs, and -- and take from that trust or provide premium holidays to our employees to mitigate to -- or to pull from that trust. Borton: Madam Mayor? Is the -- is the level of that cap proportional to the type of stop loss coverage you have? So, if you expand the risk within the stop loss are you allowed to also retain greater reserves? Barney: That I am not a hundred percent sure on. Shelli from Mercer is here, so I will have her come up and answer that question. Stayner: I think what I heard -- De Weerd: Shelli, I'm sorry, I -- over here. Can you state your name for the record. Meridian City Council Meeting Agenda December 4, 2018 – Page 94 of 445 Meridian City Council November 27, 2018 Page 12 of 32 Stayner: Shelli Stayner. De Weerd: Thank you. Stayner: Benefits consultant. Mercer. Here in Boise. Work with the City of Meridian. Councilman Borton, to address your question is about the stop loss and the differential in stop loss doesn't really adjust your funding, it's all basically calculated around your overall total cost. What the Department of Insurance requires is that the City of Meridian from a surplus point of view always have three months worth of total contribution, which that would be total cost in that surplus account. In the trust. The key is -- is what Christena is mentioning is that once the monies are earmarked and they actually go into the trust to fund benefits, health care, you can't just take them out for any reason. It must, in fact, be spent for benefit programs or the cost or claims and so once it's there, it's not coming back out. We can adjust when it comes to reinsurance, but overall from a bottom line point of view if -- if we had a -- let's say we had a lower stop loss, it costs more from a premium point of view and if you have a higher stop loss it rolls more dollars into claims. So, it's almost a wash. What is important is just the overall total cost of the plan. Does that make sense? Borton: No. Stayner: Okay. Borton: I apologize. Stayner: Then I -- Borton: You kind of lost me. Here is kind of where -- Stayner: Yes. Borton: I will ask it a different way. I apologize. If -- if the amount of the reserve grows, are you -- is the plan able to migrate from a stop loss of a certain level towards, for example, complete self funding and migrate away from having a stop loss coverage and also allowing us to grow our reserves or are we prevented from having that option? Stayner: Thank you. That -- that is a much better clarification. The key is there -- there will, in fact, be parameters based on your size and potential maximum liability on where we can set or where an actuary will set the specific deductible or stop loss and so, yes, if you're running really quite well and very comfortable with a liability, we can increase that specific deductible, so that it saves you many dollars from a premium point of view and, then, if those claims dollars are not used you retain it in that trust account. Borton: So, Madam Mayor, in that -- in that example if that were to occur, the -- the cap that's placed on what our maximum reserves can be, does that cap go up to help us account for the greater risk we would be taking by raising the stop loss limit? Meridian City Council Meeting Agenda December 4, 2018 – Page 95 of 445 Meridian City Council November 27, 2018 Page 13 of 32 Stayner: And -- and, yes, it does. Borton: Okay. Stayner: Yes , it does. So -- and let me just say that, for example, if you started with a hundred thousand dollar specific and increased it to 150, that additional 50,000 dollars will actually go into the claim side, so you are accounting for it. The key is -- is that if you don't spend it it's the city's to retain. Does that help? Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: So, if I'm understanding correctly, about 56 K to administer this fund or this -- this new program -- benefits program. Will those -- will those -- will those monies come from -- can they come from the trust or the reserves or is it going to be an extra line item to your budget -- our budget to administrate? Barney: Council Member Bernt, after we establish the trust it will, then, come from the trust. The trust will self sustain at that point. De Weerd: Christena, who will be looking at our experience in -- in terms of tracking the types of claims and -- and that sort of thing and -- and working with our employees on preventative or -- or approaches to -- to correct certain health challenges? Barney: So, that would still be the Benefits Committee and the trust would have a role in that as well, looking at kind of where our highest risks are, where are high dollar claims are, where do we need to put our education focus, the same as we do today. We do look at large claims as the benefit committee. Where are our large claims coming in? Are they coming in surgeries? Are they coming in prescriptions? What type of prescriptions? Is there an education focus we can put around that? Is there some preventative we can do? We look at that information today, so that process wouldn't necessarily change. We might dive a little deeper and we might have access to a little more information. Nothing specific on any individual, of course, because it's HIPAA protected, but we might deep dive a little deeper and see if there is more preventative education that we can provide to our employees, but the process will -- would remain the same. De Weerd: And, then, who would -- who would offer that preventative education? Barney: We can coordinate with whoever we would like. Currently I work with Blue Cross. De Weerd: I understand that and that's why I asked. Meridian City Council Meeting Agenda December 4, 2018 – Page 96 of 445 Meridian City Council November 27, 2018 Page 14 of 32 Barney: Yeah. De Weerd: Because they have been an asset to us, but we would, then, have to contract with someone to provide that. Barney: Yeah. De Weerd: And is it -- today is that currently provided through the Blue Cross contract? Barney: We have an additional contract with Blue Cross to access what's called well connected, which is their wellness side of their business, which is an added additional fee. But that -- yeah, that -- that what? Stayner: That wouldn't change. Barney: That wouldn't change, although we probably could roll that into the trust. That cost. So, right now I have a line item for wellness and we could roll that into the trust and have that sustained by the trust, rather than on the line item for wellness. De Weerd: Thank you. Any other questions? No? Mr. Cavener. Cavener: I don't have any questions. More just a comment and I don't -- I don't want to step on anyone's toes if we had questions, but I just -- thank you, Christena. Thank you, Shelli. And thanks to the Benefits Committee for doing what I know is not work that happened overnight, it happened over many, many, many years and I for one am in support of -- of the Benefits Committee recommendation, but maybe some thoughts for Council that I'd like to share whenever we are ready to move into that question. De Weerd: Okay. Any other questions? Borton: Madam Mayor, just a -- De Weerd: Mr. Borton. Borton: -- couple quick ones if we could. You might have mentioned this last time you presented. I apologize. I forgot it. Is it a single fund for vision, dental, medical or are there separate funds for those different types of benefits? Stayner: In regards to your question, is that one fund for medical, dental, vision? Borton: Uh-huh. Stayner: The answer is it can be. Okay? And that is that -- but today you have the separate buckets. You have got the premiums you pay Blue Cross of Idaho, the premium that you pay Delta Dental and so on. If the city wishes to self fund all of those programs, yes, it can, in fact, be paid out of that same trust account. You still might Meridian City Council Meeting Agenda December 4, 2018 – Page 97 of 445 Meridian City Council November 27, 2018 Page 15 of 32 have Blue Cross of Idaho. For example, for the healthcare, Delta Dental for the dental, but -- but the key would be -- and I will say that most employers that if you choose to self fund your medical plan, because that is the big dollar program, that is where you can, in fact, see very very large claims and high expenses, most employers will, in fact, self fund both the dental and the vision benefit. It just makes more sense and you carve out, again, the profit from the carrier point of view, so you really are just paying the cost of administration and claims. So, there is savings to the city. Borton: So, Madam Mayor, is the recommendation before us just the medical, though? Is that -- Barney: You know, we hadn't looked at all of that, but I would say across the board if we are going to do it let's do it. De Weerd: The recommendation is for medical -- Borton: Okay. De Weerd: -- at this point. Borton: Okay. Barney: There is cost savings to be had across the board. Borton: Same principals. Barney: Same -- same exact principals. Same exact reasons that we are here today. Borton: Madam Mayor, one other question. Is the interest that's accrued on the trust fund general fund revenue available or is it designated only for re-deposit into the trust? Stayner: Yeah. There are some requirements when it comes to the investments of the trust, but those monies, in fact, stay within the trust. Borton: The interest stays as well, yeah? Stayner: It does. Yes . Borton: Yeah. De Weerd: Any other questions from Council? Thank you. Comments? Mr. Cavener? Cavener: Thank you, Madam Mayor. I -- as I previously mentioned, I'm supportive of the recommendation, but I would also support -- to Christena's point, if we are going to do medical, we should be doing dental and vision as well. So, maybe that's a -- a follow-up conversation or a follow-up recommendation from the Benefits Committee. Meridian City Council Meeting Agenda December 4, 2018 – Page 98 of 445 Meridian City Council November 27, 2018 Page 16 of 32 The piece that -- that somewhat interests me that I think is important for us as Council to take into account is that trustee element and that very crucial role that those trustees play as it relates to the fund and so I -- I appreciate -- I, for the most part, support the recommendation that comes from the -- the Benefits Committee with an addition that -- that one of those trustees be made up of a member of our City Council. The cost of healthcare is such a huge budget item to the city and we were elected to be trustees of the city budget, to me it would seem willfully appropriate to have a Council Member sit on as a trustee with that as well. That would be the only addition or modification that I would have based on what we have heard from -- from staff. De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor. Madam Mayor and Christena, first of all, thank you for all the due diligence that you have done with this. I appreciate all the time and effort that has gone into it and I definitely appreciate the fact that we can save the city some money. That's always a good thing. But in this climate I'm very appreciative of the fact that we can be more responsive to our own employees or potentially even be more market friendly for our employees -- or potential employees in this very small labor market, so -- so, thank you for something that's a win-win, saving money and better benefits. So, I'm also supportive of it. De Weerd: Thank you. So, next steps. You need direction from Council. Borton: Madam Mayor, could I ask another question? De Weerd: Mr. Borton, yes, you can. Borton: Another question. Good Lord, this is -- two slides earlier -- I'm using all my life lines. You had -- yes. The 1.2. Is that a transfer from some partial existing reserves to start funding it? The transfer reserve funds in a trust account. Barney: My understanding is there is funds earmarked and they were earmarked through the budget process already. We just -- at the time that we establish the trust and are ready to pull the trigger, we just need Council approval to actually move those funds. Borton: Okay. De Weerd: So, I guess the -- the way to move forward is to make a motion on -- and give direction to staff to move forward and taking the steps as outlined to -- towards moving towards self funded. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Meridian City Council Meeting Agenda December 4, 2018 – Page 99 of 445 Meridian City Council November 27, 2018 Page 17 of 32 Bernt: I move that we -- excuse me -- that we give our blessing to the Benefits Committee to take the necessary steps that have been outlined for us to -- to work toward this self funding new mechanism -- funding mechanism for -- for health benefits. Cavener: I will second a blessing. De Weerd: So, the motion was to approve the recommendation by the wellness -- or Benefits Committee and instruct the benefits administrator to move forward in pursuing self funding. Cavener: Madam Mayor? Bernt: Do I need to second that? De Weerd: Mr. Cavener. Cavener: Then for clarification, I recognize that we are -- we are not in the early stages or the initial stages of kind of making a decision, I just wanted to reiterate -- make -- I didn't know if Council Member Bernt was supportive of putting a Council Member on as a trustee, if that's a discussion for a later point in time. I just don't want anything to fall off our plate as it relates to this. De Weerd: And you can add that to the motion. Bernt: Along with that motion I would like to add also to have one of the seats available on the -- on the trustee board to -- to be a member of the City Council, whoever that might be. De Weerd: And second -- I don't know who seconded it. There was several. Cavener: I second that or -- I don't want to take it away from Council Member -- De Weerd: Okay. Cavener: -- Little Roberts. De Weerd: Okay. Borton: Madam Mayor? Borton: Mr. Borton. Borton: Question for -- the last part I don't know about, because there is -- I don't know if we can be on it or even if we would really want to be on it. It sounds like it's a massive fiduciary responsibility separate and apart from our role as Council Members that -- it Meridian City Council Meeting Agenda December 4, 2018 – Page 100 of 445 Meridian City Council November 27, 2018 Page 18 of 32 may or may not be something we are allowed to do or should do. Unless you know something I don't know or you guys know that that's okay. De Weerd: Mr. Nary. Nary: So, Madam Mayor, Members of the Council -- I mean that's a great question and I think that's a question to the Department of Insurance. It is a completely separate entity from the city, so it isn't really a city oversight to this. Once this is established it -- it operates separate and apart from the city. So, whether a Council Member makes sense or not, we can make -- that decision to be made later. We do need to verify with that -- that's part of the reason why, for example, outside counsel, not myself or my office, reviews the trust documents, because they, again, want to be sure that it's completely separated from the city -- the city as an entity. Essentially the city's initially funding it and -- and at some point in time, then, the city is providing funds to it. But, again, the operations and management of it is completely separate from the city itself. So, that's a question that can be answered later and it doesn't have to be answered today. Certainly if that's a desire of the Council and there is no impediment to it, that's certainly something when we get to the point of approving the trustees and such, that can certainly be brought back into the discussion. De Weerd: And I imagine as you role -- as you start moving down this lane you know the appropriate time to bring that back once you hear how that's established and setup. At least you have direction and knowledge of the desire and, then, we just need a willing Council Member that will assume that fiduciary responsibility. Borton: Madam Mayor. And that's the reason for the question is the motion didn't -- didn't sound like it was let's go forward so long as a Council Members is part of it, but do we want to see if that's an option, but -- but contingent upon that I didn't -- I wanted to clarify that. Bernt: So, Madam Mayor, maybe we -- maybe we just stick to my original motion and with the caveat that maybe we can just table this discussion in regard to a member of Council being a part of that trustee group and have that discussion at a later time after this is, you know, maybe looked into and we have the answers whether or not that's appropriate. De Weerd: Okay. Second agree? Okay. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Real quick discussion then, because that is then -- perhaps it would make sense that when it's the point to -- at the point where -- add these trustees, that that is being brought back before the Council, so that it's not -- again everyone gets busy and something happens and a year goes by and it's like, okay, what happened with that and Meridian City Council Meeting Agenda December 4, 2018 – Page 101 of 445 Meridian City Council November 27, 2018 Page 19 of 32 it's like, oh, we already made the decision that there is -- there is a process in place to make sure that the Council is kept up to date as to who is going to be the trustees and at that point it would make sense that if we can, which I believe we are able to be, that a Council Member could be in that role and if for whatever reason that we are prohibited from serving in that role, the Council is made aware of that all collectively. De Weerd: Christena, what makes sense in bringing back periodic updates? Is it quarterly? Barney: I certainly can do that quarterly. We are not looking to roll this out until 2021. De Weerd: Right. Barney: So, I don't know how quickly. We are going to be moving on this right out the gate. We will definitely be working on it, obviously, but I can certainly bring back quarterly updates if that's the pleasure of the Council. De Weerd: Okay. For the ease of tracking that quarterly is easy and -- and the clerk can -- can set this out, then, for an update. We can get on a calendar to have a March, then, June, September, December update. Okay? Barney: Perfect. De Weerd: Okay. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I just want to add my voice to the -- I guess support of Councilman Cavener's point and idea. I mean we look at the urban renewal district, that it's a separate entity from the city, yet the Council that formed it had the foresight to see that we needed to have a couple elected officials on there. So, there is supposed to be a couple councilmen on there. We have the Mayor and no Councilmen, but I would hope that whatever final motion to -- when we put this thing into action that it is only actually reversible by Council If there is -- if a councilman can be on there that it happens. De Weerd: Okay. Any further discussion? Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. Meridian City Council Meeting Agenda December 4, 2018 – Page 102 of 445 Meridian City Council November 27, 2018 Page 20 of 32 De Weerd: Thank you. And, please, send our thanks to the Benefits Committee for all the work and I know you have put tremendous hours behind this and thank you for all your efforts as well, Christena. Barney: Thank you. Item 10: Department Reports A. Code Enforcement Presentation De Weerd: Thanks, Shelli. Okay. Under 10-A is our Department Report and an update from our code enforcement division. We have Lieutenant Colaianni that's going to introduce this subject. Colaianni: I am. Thank -- thank you, Mayor. Thank you, Council Members for having us this evening. Post Happy Thanksgiving to everybody. I hope everybody had a great Thanksgiving and time with family and got to eat a lot of food. The chief had a -- come to us a couple of weeks ago indicating that the City Council was interested in getting a presentation from the Code Enforcement Unit and initially when he came to me it was my intent to do the whole thing and, then, after I gave it some thought I decided I'm going to let somebody else do it and there is a couple reasons for that. My role here is strictly just to kind of give you a quick overview of -- of code and, then, turn it over to the new code supervisor. So, we have a lot of new staff, there has been a lot of changes in code over the last 18 months, 24 months. Got a lot of new people, but we have grown by one position. But just for some context -- and my dates are a little fuzzy, but back in 2004, 2005 we used to have -- I believe it was part time or full time code enforcement officer in community development under Anna Canning and back in that time we developed the UDC where it stands today. It's kind of grown into a big document and she had a code enforcement person over in that division and we had a couple of part- time code people back then and although they did similar things, they were on different tracks, you know, we had a couple that worked at the police department and they had the -- kind of the police oomph behind them and, then, we had the one over in community development and as time went on it made more sense to bring them over to the police department. Had a little bit more legitimacy, a little bit more power behind working for the police department when it came to enforcing UDC and city ordinances and different codes and it grew from part time as the city grew and the unit got bigger and bigger and today it's six code officers spread out geographic responsibility areas and a code supervisor. It used to be back when I was a sergeant when you worked days you supervised animal control, the day shift team, the traffic team, the fleet team and code enforcement. You did it all. It was -- it was a steep learning curve and over time we have grown to the point where we have singular focus on supervision. That is a nonsworn position. We have removed the sergeant from that position and we felt that we were getting a better product, because we are not changing sergeants all the time and having all these -- this constant change in that position and so I think it's worked really well. Just, again, for some context, so what happens is when an application comes in front of the city and it's eventually approved, it stays in Community Meridian City Council Meeting Agenda December 4, 2018 – Page 103 of 445 Meridian City Council November 27, 2018 Page 21 of 32 Development until the CO is issued and so once the CO is issued the ball kind of comes from Community Development over to code to make sure everything in the UDC and the development agreement and any ordinances and stuff that we have we take care of on the code side. So, that's kind of where the ball is passed is once that development is done or that -- that particular thing from community services to us and so that's when code gets involved. I'm going to introduce now our new code supervisor. His name's Rich Everett and we hired Rich Everett in July of this year. He is a 15 year veteran of the San Bernardino City Police Department and he has been a supervisor of a SWAT team, a narcotics unit, criminal investigations. He has supervised both sworn and nonsworn staff. We spent a ton of time researching his background and looking at all these applicants, because, obviously, we were bringing a supervisor into our culture and we are mindful of our culture that we have at the police department and who we bring in, especially in a position like this where it's high service into the community and can be at times a lot of conflict -- De Weerd: At times? Colaianni: -- in the community. At times. I will say I have supervised everywhere in the police department and this particular unit has a lot of conflict, just by the nature of what they do. They are really into customer service and our CARE values, but we can only do so much and, then, there is just some people that are unhappy. So, Rich has come to us with a great background. I'm going to have him come up and introduce his staff. We got most of them here tonight. So, you can see their faces. So you can meet him. You can hear from him, hear it firsthand. We have about six slides for you. It's pretty high level and, then, we will throw it out for some questions and any comments that you may have. So, enjoy the presentation and thanks for having us. De Weerd: Thank you. Colaianni: Rich, come on up. De Weerd: Welcome, Rich. Everett: Thank you very much. Lieutenant Colaianni was very kind. I'm maybe a little moved by my introduction. He pulled out some things I didn't know he was going to talk about, but it's always nice to hear that I'm welcomed and I do feel welcome. So, thank you very much. I'm here to give you a general overview. Before we start, though, I have some of the folks that work with me. Officer Ami Nunes is on the left. She's been one of the newer members to our department in the last year. We have Lacey Ooi, who -- De Weerd: She a veteran now. Right. Everett: Yes, she is definitely the veteran of the unit and an important member. And, then, we have Todd Koehler there and, then, our newest member, who has been with us for a whopping three weeks, is Ken Halstead and he fills that sixth spot that Lieutenant Meridian City Council Meeting Agenda December 4, 2018 – Page 104 of 445 Meridian City Council November 27, 2018 Page 22 of 32 Colaianni had mentioned, which we are very happy to have full. So, we are operating at full staff now. De Weerd: Thank you for joining our team and for -- Lacy, certainly your long-term commitment. Everett: Yeah. We are missing two folks this evening had to attend to some family issues. So, as Lieutenant Colaianni had mentioned, we have the city broken into five different geographic areas and there's an officer assigned to each one of those areas. Those officers are charged with actively patrolling those areas and ensuring that there is compliance with the city code and that's predominantly done through education. They are out there educating the residents about what the code is and getting them up to speed on what the requirements are to be in compliance and, then, if necessary, then, they move forward with enforcement actions. So, we are often asked by folks that we come into contact with what is code enforcement, what does code enforcement do. We do work in the Police Department, but there is a division and police action and, then, our action and it all boils down to -- if you wouldn't want to live next to an issue or do business next to that issue, we are going to look into it. We are safeguarding property values and the quality of life through making sure that the folks that are doing business traveling through or living here are in compliance with those codes that we have all agreed to enforce. A lot of the complaints that we commonly investigate are abandoned vehicles or parking violations, weeds, and nuisances and junk properties. We are responsible for doing parking enforcement throughout the city. We have specific -- a downtown area where we do parking enforcement that's timed parking and, then, we have the rest of the city where we enforce the parking standards that are set forth. Just a few photos here. And all these photos were taken in our city. None of these were grabbed from the internet thinking, oh, this looks egregious, let's show them what might happen. These are all things that we come across daily in the city and so some of the parking issues that we see are blocking the sidewalk, like you see here. Parking too close to a hydrant. Wrong way parking is a big thing that we deal with. For some reason folks like to park facing the opposite direction of the flow of traffic. If they are too close to an intersection or the ADA requirement of the curb cut out, then, they are going to receive the ticket. Expired registration and vehicles that just are not displaying valid license plates. This is an example of the warning that we leave on a vehicle. We -- nine times out of ten we -- we start with a warning. We just want to educate folks, give them a chance to fix it, unless it's something completely egregious, you know, someone parking directly in front of a hydrant or blocking someone else's driveway or over the top of the sidewalk. We really want to start with that warning, just so we can give that service to the folks that we are dealing with just to inform them of what the violation is, so they don't wind up receiving any type of enforcement. This would be one of those egregious things where we are not going to warn. That -- that occurs from time to time. That occurs from time to time and, obviously, it's a public safety issue and that's when enforcement is the first go to thing. This is an example of a warning -- notice of impoundment. Prior to us impounding a vehicle and removing it from the roadway there is some statutory requirements that are in place that require us to give them 48 hours of notice and to contact them. So, if folks see the orange tag on their vehicle they -- they Meridian City Council Meeting Agenda December 4, 2018 – Page 105 of 445 Meridian City Council November 27, 2018 Page 23 of 32 are -- they are in line to have their vehicle towed. There -- there is a handful of abatable nuisances that are outlined in the city code and it's -- essentially, if it's impacting the quality of life or the overall health of that property or the folks that are entitled to enjoy that property, whether it be private or public, then, it's going to be deemed a nuisance and we are going to take action against it. Weeds is a common one that we are all familiar with that's predominant -- that's our predominant complaint during the growing seasons. Multiple times throughout the spring and summer properties are mowed or they are abated. Usually we get compliance -- nine times out of ten we get compliance. When we don't, then, we have to abate the property and that winds up being at the cost of the property owner. Those fees are collected from the property owner through our utility billing system. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: So, is the problem with this one that there is Christmas lights up in the fall. Those are still on here. I just gained much greater faith in the code enforcement. Everett: If -- if the lights are flashing it's a violation. No. The weeds up to the eaves would be our problem here. Palmer: I didn't even see those. Everett: So, graffiti is an abatable nuisance. The police department -- the officers will investigate the actual criminal act of the graffiti and they will work with the property owner to ensure that they get it removed timely, so it's not creating that source -- or continuing to be that source of light when it occurs. Snow and ice. Two years ago everybody learned that this must be removed. Thankfully I missed that. Apparently I have another 28 years or so before it happens again. So, maybe I will be okay. But that's -- that's an abatable nuisance. It's the property owner's responsibility out to the roadway -- from their property out to the roadway to remove that and it's definitely not okay to push it into the street, because our partners at ACHD would not be too happy with that. Junk vehicles. Junk vehicles cannot be stored on property. Even though it's private property it still cannot be stored on the property if it's within the view of the public. It has to be screened and out of public view. So, that's something that usually starts a bit of debate. It's my private property, why can I have it here, and the answer is we all have to enjoy the space and you're infringing on our enjoyment. Stagnant water is something that we deal with from time to time. That's also a nuisance. Rubbish, refuse, anything that should not be stored in public view. If it's there it's going to be deemed a general nuisance and that's something that we take action against. So, we are often asked how we become aware of it and that's usually the number one question we get asked when we are taking some type of enforcement action is, well, how did you know about this and we are moving a philosophy shift to the number one way of becoming aware of it is through proactive activity. Now that we are up to six officers on the -- or in the unit we have -- I'm almost afraid to say the luxury, but it is a luxury to Meridian City Council Meeting Agenda December 4, 2018 – Page 106 of 445 Meridian City Council November 27, 2018 Page 24 of 32 have that many people to actually go out and proactively look into issues instead of only responding to the phone calls that come in or the e-mail platform that is available or some folks coming into other departments within the city and complaining and getting referred. We are one of the few cities in the valley that have that ability to be proactive. Some of our neighboring cities wait for the phone to ring, because they are not staffed enough. So, we are very fortunate to have the staffing level that we have. In closing, this is just a comparison of 2017-2018 year-to-date. The blue bars are just some of the statistics that came in -- or that we monitored through 2017 and, then, to date -- in August -- or in October, rather, we saw a 15.8 percent increase in our overall activity and it goes back to staffing. We have adequate staffing now and we have folks that are able to not only respond to complaints, but actually address things and that just improves the overall appearance of our city and increases the quality of life for our residents. And I will stand for any questions. Borton: Council, any questions? Milam: Mr. President? Borton: Mrs. Milam. Milam: Thank you for the presentation. I really appreciated seeing it in advance as well, so seeing it the second time was like a lot easier to absorb and familiar with the pictures. And so you have six officers and five areas? Everett: Correct. So, our new -- our newest officer is Officer Halstead and he's currently in the field training officer program. So, he's not assigned to a specific area right now. Once he's out of the field training officer program, then, there will be a restructuring of the geographic areas. We have some anticipated absences that are coming up right about the time he's going to be fully trained, so that might not get put into motion until we are back to the six, so -- Milam: So, you will have six geographical areas? Everett: Yeah. And potentially stay with the five geographical areas and, then, place that sixth officer as somewhat of a rover, if there is a -- an area where that officer that's assigned to that area is having a specific problem with a neighborhood coming into compliance or there is issues that have been brought up that are overwhelming for one person to handle, then, we would use that person to augment each individual area until we decided to give them their own geographic area. Milam: Madam Mayor? And how many calls or e-mails are you getting on a daily basis? Everett: I can't answer specifically on a daily basis, but I can tell you on average across the officer -- aside from the officer that's in field training now, across those officers to date the average is somewhere around 700 -- 750 calls to date that they are handling. Meridian City Council Meeting Agenda December 4, 2018 – Page 107 of 445 Meridian City Council November 27, 2018 Page 25 of 32 Those are cases whether they be a home occupancy permit or they be parking or weeds or something of that nature. But quite a bit of cases. We are talking -- I guess that would break down to -- if you didn't work days that would be six to seven cases that they are initiating a day and the math's off the top of my head, but the average is relatively accurate. Milam: Thank you. Madam Mayor, one more quick question. Is there -- is there one of those areas that -- or any -- any number of those areas that are a larger problem than others or is it really pretty spread out throughout the city? Everett: So, the downtown area, area number five -- and I'm just scrolling through to get to the map for conversation sake. The downtown area is definitely the highest concentration of folks in our city, being that it's the oldest area and things have grown around that. We have the highest concentration of problems in that area and it's just because of the per capita, the density -- the population density in that area causes more issues and also a contributing factor is the age of the properties, how long they have been used and what they have been used for and, then, zoning compliance that gets shifted to where some of those properties are now being used as commercial spaces that used to be homes and we have issues -- not so much issues, but we have a focus to make sure that those properties, once the zoning compliance has shifted, that they are now being used appropriately. So, they take up some more of our time. But definitely that is why it's the smallest, is because there is the most workload generated out of those. Each one of those boxes there is a reporting district. You see number 702, 703 across the top, and that area number five only has those four reporting districts because of the -- the density of folks in that area and the use of it. Milam: Thank you. De Weerd: Any other questions? Borton: Yeah. Madam Mayor? De Weerd: Mr. Borton. Borton: The slide -- I'm just questions tonight. The slide you had near the end that showed the monthly average number of violations. Everett: Yes . We are getting there. No. No apology necessary. I should know how to advance it faster. Borton: That one. Everett: There we go. Borton: Is that a reflection of actual citations or are those complaints? Meridian City Council Meeting Agenda December 4, 2018 – Page 108 of 445 Meridian City Council November 27, 2018 Page 26 of 32 Everett: No. Those are -- that's -- that's a very good question. Those are not actual citations. Those are cases that were opened and investigated. Borton: Okay. Everett: It's never -- it won't ever be our goal to end every investigation with a citation. A lot of those are closed through educating the public on the issue at hand and having them fix it or very rarely do -- and I don't have the numbers for you on how many of them go to citation. Borton: Okay. So, when I look at the very -- Madam Mayor? If I look at the very bottom does that reflect the number of active cases open, kind of the net at the end of each given month? Everett: Yes. Borton: Okay. Some are closed, some are new, and leaves you with 644, for example? Everett: Those -- those are the number of cases initiated that month. There is no carryover month to month. Those are -- Borton: Brand new? Everett: Correct. Borton: Oh, my gosh. De Weerd: Rich, maybe you can also walk through just an example -- like weeds, since that is one of the favorite areas of code enforcement. Once you get a complaint it's an onerous process of tracking down the owners and notifications and so can you kind of just give that as an example of some of the steps that you go through? Everett: Sure. There are -- anytime that a property is out of compliance as far as the code applies to weeds and it's deemed a nuisance, means whether they are over eight inches or their noxious weeds that are designated by the state as just not been able to exist on the property regardless of their height, then, that the property -- the owner is identified through the tax roll, the assessor information is what we use to identify who the responsible party is for that property and oftentimes if it's a repeat offender I guess I will say, then, the officers that are responsible for the geographic areas have ownership of it and they know, oh, that's so and so's property and they are able to right away pull up that person's contact information and inform them. We start with a phone call if we have a phone number available and we just let them know, because, again, we start at that education level where we are just trying to get that person to understand what they are required to do and how they are required to care for their property. Once the phone call is put into place, then, the officer will assign a deadline of when the property needs to be abated, essentially mowed or they can actually mechanically move -- remove all Meridian City Council Meeting Agenda December 4, 2018 – Page 109 of 445 Meridian City Council November 27, 2018 Page 27 of 32 the weeds, but mowed and the property owner and the officer will come into agreement on that deadline. Code allows for it to be as short as five days. There is no hard and fast rule that it must be five days. We take into consideration the property owner's ability. A lot of times we have folks who are elderly or they are absent property owners, they are not in town, it might take a little bit of time for them to arrange for a contractor to come in and, then, they will be -- the officer will send a letter as a notice of abate -- notice to abate and notice a violation letter to the legal owner and to the actual physical location of the property if they can receive mail there. Oftentimes the legal owner is absent from the property they own, so it might be a rental property where a tenant is responsible for it, but we notice both folks and, then, once that is done, the compliance date, if it does pass and it's not abated, then, we schedule with a contractor, one of the local providers, a landscape company that does the -- that type of work for us and we enter into an agreement with them where they go in and update the property. They go in and mow the weeds or they go in and physically remove the noxious weeds and, then, that bill is passed along to the property owners through the water billing process and we add an additional one hundred dollars administrative fee to that for the additional work on the city's part to bill a person for it. If the bill is not paid through that process and it becomes an outstanding bill that eventually winds up being a lien placed on the property itself, and which, obviously, clouds the title and it can't be transferred. So, that will ultimately get the attention of whoever is going to be interested in purchasing the property. De Weerd: And so I asked for that illustration, so you could see that -- you see the cases open each month, but they have multiple touches on every single one of those and I think during the recession was -- and maybe Lacy is the only one that could attest to it -- it was hard to even find the property owners. The amount of time that went through just researching because of repossessions and -- and that sort of thing or it was owned by a bank or it was -- so, this is time intensive in many of these cases. Everett: Yeah. We definitely agree with you and appreciate that you recognize that. These -- these -- these officers are charged with doing a great amount of follow up. They don't -- just a simple parking ticket, they don't write a ticket and, then, hope that gets fixed and never see it again. It goes into a case management system where it's -- it's in their queue and they go back and follow up the next day and if it's still there, then, it gets another ticket or, then, they start tracking down the registered owner and they are using different resources to find phone numbers and finding some way to remedy the problem. They don't just sign a ticket and then forget it. They are -- they are constantly working towards resolution of it, because our goal is that through educating these folks it doesn't happen again and so they never just walk away from something. It stays in their queue until it's resolved. De Weerd: Thank you. Other questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Meridian City Council Meeting Agenda December 4, 2018 – Page 110 of 445 Meridian City Council November 27, 2018 Page 28 of 32 Cavener: Rich, I got to echo Council Woman Milam's comment. The presentation that you and the team put together and that's -- I try not to look, you know, for any spoilers, but the chief made a comment and as soon as we got it I wanted to go through it and see some of the photos and, you know, you guys are in every corner of our community all the time, so you're seeing this on a daily basis and we often don't see this to that level. We sometimes hear about it, but I appreciate you putting some illustrations in there. Thanks for coming tonight. I really appreciate it. It's a rare opportunity to have this opportunity to kind of discuss with -- with both sides of the organization and I was just curious from you and your team's perspective, when it comes to city code are there things we as a Council could do better Are there -- do we have code on our books that is challenging for you and your team to enforce that creates tension and challenges for our community. To me that's one of the pieces that I would love to hear from. If there are things that we can look at as a body to improve life for you and your team, as well as for our citizens. Everett: Sure. And thank you for having me. That's a great question and I would love to just say no, because that's the easy answer and walk away and I don't have to stand anymore, but -- but the answer is, yeah -- yes, we can always improve and one of the big things that I see -- you know, and I'm -- I'm the new guy here, you know, shortly after arriving this whole subject of nonconforming properties -- properties that are nonconforming and don't need to conform or properties that were grandfathered in and certain rules don't apply to them in certain areas of the city. That's -- that's something that can't be undone and I get that, but that's something that I would love to see us as a city not allow to happen anymore. You know, development agreements that are not in line with existing code makes things very difficult for us to deal with, because the city, through our education efforts, the residents of the city come to know what the requirements are and they say, yes, but what about -- and, then, we have to explain that, well, it doesn't apply or pertain to that specific property or that specific group of folks. So, I know we can't wind back the clock, but when -- when matters come before this body, if -- if we can keep that in mind, then, it makes the facilitation of city government much easier for all of our divisions if -- the more uniform the rules are the more efficient we can be as a whole, not just as my team. Cavener: Madam Mayor. Additional topic that I would like to get your perspective on, because it was -- it's the first time that I had seen that and you touched on kind of your role in retaining property values and that was -- that was fascinating to me, because we as a body -- we don't -- we are not allowed to make a decision about if it impacts property value good or bad, so -- and recognizing you're newer, but can you give us some explanation of the philosophy behind that and knowing that one person's determination about one thing will increase property values and somebody else would determine decrease in property value. How do you weigh that and how much does that play into the amount of calls that you receive on a -- on a monthly basis? Everett: Sure. The -- maintaining or safeguarding the property values is something that I feel that we are successful at as a code enforcement unit and I feel it's -- it's one of our Meridian City Council Meeting Agenda December 4, 2018 – Page 111 of 445 Meridian City Council November 27, 2018 Page 29 of 32 primary responsibilities, because we are -- if -- if we are able to make sure folks that own these properties in any of our neighborhoods are in -- in compliance with the set standards that we have all agreed we want in our city, then, it creates a much more environment -- inviting area that we are not dealing with issues of blight that some of our neighboring cities might be dealing with with signs littering every telephone pole at every street, you know, corner or the perpetual yard sale or the storage of these junk vehicles. We live in a very safe city and we are blessed to live here, but if it doesn't look clean and it doesn't look safe, then, no one can feel safe, even if the statistics show us that it is safe here, if the first thing you see is a property that's full of trash or graffiti or something that's not being maintained will hinder reaction is we all want to lock our doors and maybe not go down the street again and the more proactive time our team has to get into all of our neighborhoods and addressing the issue that might fall into that category, the safer people are going to feel and, in turn, property values go up or at least stay where they are. Cavener: Thank you. Everett: You're welcome. De Weerd: Any other questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Just one more quick one. Do you -- do you find that most of the calls that you get are legitimate or do you get a whole lot of people that just want to complain? Everett: Most of the calls, yes, are legitimate in nature and they might not be specifically what the complaining party is reporting, that they might feel -- the complaining party might feel that their issue that they are upset with is a crime or is a violation of the code and, then, we get there and we have to break it to them that, no, I'm sorry, your neighbor can have a pink house. That's not a violation. But while we are here I did notice that these violations or at hand and we will -- we will deal with those. Just like any government entity, there are some neighborhood -- or neighbor feuds that occur and just like any of the other divisions in the city government, we -- the folks try to use us as their -- excuse me -- as their tool to get after their neighbor and I have got a great group of officers that are very quick to recognize that and put that to bed right away and not the baited into that he said she said and now I'm going to call them on you and we are very upfront about letting folks know that we are here to do a good job, but we are not here to work at your direction, we are here to work at the city's direction. Cavener: Madam Mayor? Rich, how many -- what -- can you I guess ballpark what percentage of the calls that you receive are from citizens calling about something on their behalf or like a property manager or a homeowner's association calling on the neighborhood's behalf? Meridian City Council Meeting Agenda December 4, 2018 – Page 112 of 445 Meridian City Council November 27, 2018 Page 30 of 32 Everett: That's a great question and they definitely come from all of those sources that you just said, but definitely individual residents of the city calling to complain about specific things that are impacting their lives. We get bulk reporting done by property management or home -- homeowners association entities where they say, hey, I have got these 19 properties I would like to tell you about today, but the overwhelming majority of the day-to-day calls we are fielding are coming from individuals. Cavener: Good. Thank you. De Weerd: Well, thank you so much for being here and for your report and -- Cavener: I just -- my heart goes out to you guys. You just -- every day you know you're going to walk into conflict and appreciate all you do. Everett: Thank you. De Weerd: And thank you for joining us this evening. Okay. Any items under 11 ? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Thank you, Madam Mayor. Appreciate the presentation tonight. Council Member Borton, thanks for -- and Madam Mayor, thanks for working to get that, chief. I think there -- there are some -- maybe some next steps to come from this that I would like us to maybe put on our agenda, maybe in January or February. A c ouple pieces of code that I think can be confusing for our citizens. Rich touched on it and I know it's a discussion that's been before the Council before it and I think it just boils down to our philosophy about, you know, homeowners rights. When I own my home is it okay for me to park my trailer there or is it not and when it comes to life safety issues, that's the ones that I get really fired up about, but when it comes to some of those other issues -- again, issues related to property value is kind of a stickier subject and so perhaps in January if we can have a conversation about one or maybe two pieces of current city code that may be worth being revised. I would also invite the chief and the code enforcement team, if there is language that's out there now that is hard for you to enforce or is confusing, that would also be a great opportunity to bring them all together for a good conversation from Council. I think it's a good opportunity for us hearing from this, what a deal with day in and day out, to make sure that our code accurately reflects the needs and desires of our community. De Weerd: Okay. So, is there a specific code you want us to bring back? Cavener: Madam Mayor, I wasn't prepared to reference that at this time, but I would be happy to work with the Council President to get that put together for the future agenda. Meridian City Council Meeting Agenda December 4, 2018 – Page 113 of 445 Meridian City Council November 27, 2018 Page 31 of 32 De Weerd: Okay. Lavey: Madam Mayor and Council, I will also confer with our staff and see if they have any input. Rich did great tonight. I didn't tell him what to say and so I was surprised that he said what he said and really appreciate it, but I'm sure there is codes out there that we can take a look at. We always share those with legal when they come up saying we need to fix this or we need to fix that and they have always been great. So, I don't know of any that come to mind right now, but if you want to ask us what are those codes that are a pain for us, I'm sure they will share that information with you and, then, you can discuss what you want to do with it, because ultimately it's our job to enforce and we will enforce whatever you guys come up with. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: I can answer to that. So, one of those things that we have talked about and have had discussion with planning in how they are -- when they do their UDC changes is something that Rich touched on is that parking of motor homes in people's driveways versus parking them on the street, it can be very problematic in neighborhoods, both for parking them on the street and parking them in the driveway and what happens in a lot of those occasions is that in the past when we have had this discussion with councils previously, maybe five to seven years ago, the -- the thought was -- is a lot of those that are parked in a lot of subdivisions have CC&Rs that prohibit that and feel that it's something the subdivision should take care of. Well, what happens is the property management companies that do a lot of the management for those subdivisions call code enforcement, because they don't have any means in which to enforce that themselves without going to court. So, then, they, again, put our code enforcement enforcing their CC&R rules, because it happens to be in our ordinance as well. So, we have had conversation with code and with planning and I don't -- can't tell you the stage it's in now, but we have had this discussion on how do we find the balance between the life safety concern is the parking in the street and the aesthetic concern of the neighborhood of parking them out on driveways unscreened. Again, you can't screen a 30 foot motorhome that's 20 feet tall. So, I mean there are ways that are really challenging to deal with and so I know we have had that discussion and that's probably one of those that we can have further discussion about amongst others, but I know that's one that's certainly problematic. For right now not as much, because people have parked them somewhere else for the winter, but that comes back every single summer. So -- I know we will have more on that, so -- Item 12: Executive Session per Idaho State Code 74-206(1)(b): To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent and 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated Meridian City Council Meeting Agenda December 4, 2018 – Page 114 of 445 Meridian City Council November 27, 2018 Page 32 of 32 but imminently likely to be litigated De Weerd: Okay. Perfect. Item 12 is Executive Session. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move we go into Executive Session pursuant to Idaho State Code 74- 206(1)(b),(1)(f). Cavener: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (7:29 p.m. to 8:34 p.m.) De Weerd: Okay. I would entertain a motion to come out of Executive Session. Milam: So moved. Palmer: Second. Little Roberts: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. De Weerd: Do I have a motion to adjourn? Milam: So moved. Little Roberts: Second. De Weerd: All those in favor? All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 8:34 P.M. Meridian City Council Meeting Agenda December 4, 2018 – Page 115 of 445 Meridian City Council November 27, 2018 Page 33 of 32 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) mAyok TmmyOUE WEERD DATE APPROVED ATTEST:& C. JAY DOLES' CITY CLERK s '�o cn�or �►'1 E ..Iw CDIAN� � IDAHO �� SEAL �/ City Council Meeting Agenda November 27th, 2018 Agenda Item Number: 5 Project File Number: Item Title: Future Meeting Topics Public Forum (Up to 30 Minutes Maximum) Signing up prior to the start of the meeting is required. This time is reserved for the public to address their elected officials regarding matters of general interest or concern of public matters and is not specific to an active land use/development application. By law, no decisions can be made on topics presented under this public comment section, other than the City Council may request that the topic be added to a future meeting agenda for a more detailed discussion or action. The Mayor may also direct staff to further assist you in resolving the matter following the meeting Meeting Notes: L'� Details and Signatures For Public Hearing Hearing Date: 11/27/2018 Hearing Type: Public Forum Active: There are no signatures posted for this meeting type yet. Go Back To List I Export To Excel © 2018 - City of Meridian, Idaho City Council Meeting Agenda November 27th, 2018 Agenda Item Number: 6 A Project File Number: Item Title: Rocky Mountain High School Boys Cross Country State Champions Day Meeting Notes: EIDIAN-- IDAH The Office of the Mayor PRO CLA-MATlON Whereas, being a Rocky Mountain Cross Country team runner is more than scoring points, keeping a good pace, and going the distance. It is training to build leadership, character, confidence, teamwork and resilience — all traits needed to succeed on the track, in the classroom and in the real world; and, Whereas, the defending state champion Rocky Mountain Grizzlies Boys Cross Country team knew that other schools would give them everything they could at State, but listening to their coaches advice to pursue a mindset of competitive greatness helped them to triumph; and, Whereas, through their strong desire to exhibit excellence in all they do, their hard work and effort resulted in a victory that came down to 1 point in the Idaho Class 5A Boys' State Cross Country Championship Tournament; and, Whereas, the capturing of a consecutive state title shows dominance, builds school spirit and allows these student athletes to walk the halls of Rocky Mountain with a little extra swagger; and, Whereas, the leadership, training and discipline of Varsity Coach Jeff Howard, and Assistant Coaches Marisa Howard, David Elliott, and Tyler Waggoner helped all team members Braden Heath, Seth Kohler, Joey Tolman, Elias Everist, Gavin Pollock, Marcus Heemeyer, and Hunter Scoresby focus their talents and passion to become a winning team, with each runner making valuable contributions to their victory. Therefore, I, Mayor Tammy de Weerd, do proclaim November 27th, 2018 as Rocky JWountain Boys' Cross Country State Champions Day in the City of Meridian and call upon the community to join me in congratulating the Grizzlies on their remarkable athletic achievement and for representing Meridian so proudly in the state tournament. Dated this 27th day of November, 2018 TammyQveerd, Mayor / '\ Joe Borton, City Council President Luke Cavener, City Council Vice President Anne Little Roberts, City Council Genesis Milam, City Council Ty, Palmer, City Council Treg Bernt, City Council City Council Meeting Agenda November 27th, 2018 Agenda Item Number: 7 A Project File Number: Item Title: Approve Minutes of November 13, 2018 City Council Workshop Meeting Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.A . Presenter: Estimated Time f or P resentation: Title of I tem - Approve M inutes of November 13, 2018 City Council Workshop M eeting C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Minutes Minutes 11/19/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 11/19/2018 - 7:54 A M Meridian City Council Meeting Agenda November 27, 2018 – Page 5 of 175 Meridian City Council Workshop November 13, 2018 Page 59 of 58 Little Roberts: Madman Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor, I move that we pass Ordinance No. 18-1795 with suspension of rules. Milam: Second. De Weerd: I have a motion and a second to approve Item 10-B. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 12: Future Meeting Topics De Weerd: Item 11 is Future Meeting Topics. Anything for consideration? Council, just a couple of upcoming events. The Scentsy Christmas lights ceremony is Thursday, November 15th. It's from 5:00 to 7:00 at Scentsy Commons and City Hall will be closed on Wednesday, November 21 st, at 3:00 p.m. We will not work on Thursday or Friday. Or Thanksgiving. We will reopen on the 26th. If there is nothing further I would entertain a motion to adjourn. Bernt: So moved. Milam: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5:11 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR TAN L�KW b E WEERD DATE APPROVED ATTEST: S�� AUGUST' O .>f C. JAY tOLES, CI CLERK z E�IDIA 1✓ • w SEp`L � r of the City Council Meeting Agenda November 27th, 2018 Agenda Item Number: 7 B Project File Number: Item Title: Settlement and Release Agreement Between Draeger, Inc. and City of Meridian (Meridian Police Department) Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.B . Presenter: Chief J eff Lavey or Lt. J eff Brown Es timated Time for P res entation: 15 Title of Item - S ettlement and Release Agreement B etween Draeger, Inc. and City of Meridian (Meridian P olice Department) P olic e Department - R eleas e of Agreement o n the R eturn of the Drager Instrument. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Drager Alco Test R eturn Cover Memo 11/15/2018 RE V I E WE RS : Department Reviewer Action D ate P olice B aird, Ted Approved 11/21/2018 - 1:50 P M P olice Watts, K eith Approved 11/21/2018 - 2:34 P M Meridian City Council Meeting Agenda November 27, 2018 – Page 65 of 175 Meridian City Council Meeting Agenda November 27, 2018 – Page 66 of 175 9. Severability. If a court or an arbitrator of competent jurisdiction holds any section of this Agreement to be illegal, unenforceable, or invalid for any reason, the validity and enforceability of the remaining sections of this Agreement shall not be affected. 10. Entire Agreement. It is expressly understood and agreed that this Agreement constitutes the entire understanding and agreement between the parties relating to the subject matter hereof and supersedes and replaces all prior negotiations, agreements or understandings between the parties, whether written or oral. 11. Execution in Countemarts. This Agreement maybe executed simultaneously or in any number of counterparts, and a copy, facsimile, or PDF of any signature to the Agreement shall be deemed an original, as well as all such counterparts, each of which shall be equally admissible in evidence, but all of which together shall constitute one and the same Agreement, notwithstanding that the signatures of each party or their respective representatives do not appear on the same page of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates indicated below. DRAEGER, INC. DRAEGER, INC. Name: Todd Gavin Name: Almir Pomeranzzi Title: Vic Pre ident, Service Operations Title: Financial Controller Date: I I /OS -1I S Date: `! , Q �J , 1 r MERIDIAN POLICE DEPARTMENT Name: or' ,� O r,-\.M� C1 L W f6Xt"� Title: �' Date: (� - 2-1 - k b Meridian City Council Meeting Agenda November 27, 2018 – Page 68 of 175 City Council Meeting Agenda November 27th, 2018 Agenda Item Number: 7 C Project File Number: Item Title: Interagency Agreement for Joint Fiber Conduit Project Between City of Boise, City of Meridian, and Ada County Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.C. Presenter: Estimated Time f or P resentation: Title of I tem - Interagency Agreement for J oint F iber C onduit P roject B etween C ity of Boise, C ity of M eridian, and Ada County T his is an I nteragency Agreement f or J oint F iber Conduit Project between C ity of Meridian, A da C ounty, and City of B oise. The purpose of this A greement is to establish terms and conditions for the joint ownership and maintenance of f iber optic conduits and junction boxes along Pine Street between Meridian and L ocust Grove Roads in Meridian, I daho. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate A greement A greements / C ontracts 11/21/2018 RE V I E WE RS : Department Reviewer Action D ate I nformation Technology B aird, Ted Approved 11/21/2018 - 1:50 P M I nformation Technology Watts, K eith Approved 11/21/2018 - 2:32 P M Meridian City Council Meeting Agenda November 27, 2018 – Page 69 of 175 INTERAGENCY AGREEMENT FOR JOINT FIBER CONDUIT PROJECT – PAGE 2 C. In the event of damage to the conduits necessitating repair, the following procedures shall apply: i. Upon discovery of conduit damage, the discovering Party shall promptly notify the other Parties of the damage and the Parties will use their best efforts to promptly determine which of them shall coordinate the repair. ii. The Party coordinating the repair will submit invoices to the other Parties for their share of the repair costs. Each Party shall be responsible for one-third of the total actual cost of the repair. Undisputed invoices shall be paid within forty-five (45) days of receipt. iii. When necessary, a Party may make emergency repairs on property not owned by any other Party hereto without first notifying the other Parties, but the nature and extent of the damage, together with reasons explaining the need for immediate repair, shall be communicated to the other Parties as soon as reasonably feasible. 5. Relocation. In the event it becomes necessary to transfer, rearrange or relocate any portion of the conduits or junction boxes comprising this Project, the Parties shall each pay their one-third share of the costs for such transfer, rearrangement or relocation. The Parties shall use their best efforts to identify and agree upon an alternate location for the Project. 6. Access and Use. A. Prior to installation of fiber optic line or any other use of a jointly owned fiber conduit of this Project, the Party planning the install or other use of the conduit must provide sixty (60) days’ notice to each of the other Parties per Section 12 of this Agreement. B. A Party shall not make installation within or otherwise make use of a jointly owned fiber conduit of this Project in a manner or to an extent that unreasonably impairs another Party’s ability to make shared use of that conduit for its intended purpose. 7. Liability Insurance. Each Party possesses liability coverage by policy or through a self-funded liability program administered by that Party’s risk management program. All Parties, individually, are subject to the Idaho Tort Claims Act, Idaho Code §§ 6-901 – 929. As of the date of this Agreement, the per-claim limit of liability for all claims under the Idaho Tort Claims Act is five hundred thousand dollars ($500.000.00). Upon request by any Party, the other Party shall provide evidence of financial responsibility, in the form of a Certificate of Financial Responsibility. Nothing in this Agreement shall be deemed to waive any limitations of liability available to a Party including, but not limited to the Idaho Tort Claims Act. 8. Indemnification. To the extent permitted by Idaho law, each Party to this Agreement shall indemnify, save and hold harmless the other Parties and their contractors, servants, agents, volunteers, and employees from any and all losses, claims, actions or judgments for damages or injury to person or property, and losses and expenses caused or incurred by the Party, its Meridian City Council Meeting Agenda November 27, 2018 – Page 71 of 175 INTERAGENCY AGREEMENT FOR JOINT FIBER CONDUIT PROJECT – PAGE 3 contractors, servants, agents, volunteers, and employees during or resulting from the Party’s performance of its obligations hereunder and not caused by or arising out of the intentional act or gross negligence of the other Parties or their contractors, servants, agents, volunteers, or employees. Nothing in this Agreement shall be deemed to waive any limitations of liability available to a Party including, but not limited to, the Idaho Tort Claims Act. 9. Default. The failure of any Party to comply with any term or condition of this Agreement shall constitute a breach of this Agreement. The defaulting Party shall have thirty (30) days after receipt of written notice from another Party of any breach to cure the conditions specified in the notice, or if the corrections cannot be made within the 30-day period, within a reasonable time if corrective action is commenced within ten (10) days after the receipt of the notice. 10. Termination. A. This Agreement may be terminated for the following reasons: i. Any Party may terminate this Agreement for convenience or non- appropriation with sixty (60) days’ written notice to each of the other Parties; or ii. If, after the notice provided for in Section 9 of this Agreement, any Party to this Agreement fails to cure any breach thereof, a non-breaching Party may elect to terminate this Agreement for cause by informing the breaching Party in writing of the decision to terminate the Agreement; provided, however, that any two (2) non-breaching parties may elect to continue operating under this Agreement to the extent that such operation is deemed by the non-breaching parties to be possible. B. In the event of termination due to breach of this Agreement, the breaching Party shall promptly remove its fiber optics line, if any, from the conduits. Should a breaching Party fail to promptly remove its fiber lines from the conduits, that Party disclaims any interest or title to the fiber, and it shall be deemed abandoned and ownership of the fiber will pass at no cost to the remaining Parties to this Agreement. C. The Parties agree that if one of them terminates this Agreement for convenience or through breach, then the terminating Party disclaims any and all ownership interest in the fiber conduits and junction boxes supplied and installed through this Project and such interest shall transfer to the remaining Parties to this Agreement. 11. Non-appropriation. The Parties may, solely at its option, and when and if it duly budgets and appropriates funds therefore from revenues legally available to it for the ensuing fiscal year, renew this Agreement for additional annual Renewal Terms. Each annual renewal of this Agreement shall be deemed to be exercised by each of the Parties upon the adoption no later than September 15 of any year, a budget for the ensuing fiscal year, duly budgeting and appropriating any and all payments payable by each of the Parties under the Agreement. Meridian City Council Meeting Agenda November 27, 2018 – Page 72 of 175 INTERAGENCY AGREEMENT FOR JOINT FIBER CONDUIT PROJECT – PAGE 4 Following the adoption of a budget duly budgeting and appropriating said funds of the ensuing year, each of the Parties shall deliver to the Parties a written statement certifying that it has duly budgeted and appropriated said funds for the ensuing year. The due appropriation of funds as aforesaid shall constitute a valid and enforceable obligation of each of the Parties for the payment of such funds for the purposes provided herein, and shall not be subject to abatement for any cause. Each Renewal Term shall commence on October 1 of the fiscal year following adoption of the budget as provided hereinabove and shall terminate on September 30 of the following calendar year. 12. Notices. All notices required by this Agreement shall be in writing and deemed communicated when hand delivered or sent by U.S.P.S. First Class Mail, postage prepaid, to the designated representative of each Party as follows: City of Boise: Tyson Sessions, IT Department 150 N. Capitol Blvd. Boise, ID 83701 City of Meridian: Dave Tiede, IT Department 33 E. Broadway Ave Meridian, ID 83642 Ada County: Stephen O’Meara, IT Department 200 W. Front Street Suite #3269 Boise, ID 83702 13. Effective Date. This Agreement shall become effective upon its execution by each and every one of the Parties and upon the date of the last Party signature (“Effective Date”). 14. Assignment. No Party may assign its interest in whole or in part in this Agreement without the written consent of the other Parties. Subject to the foregoing, this Agreement shall inure to the benefit of and be binding on the successors, heirs, legal representatives and permitted assigns of the Parties. 15. Severability. If any part or provision of this Agreement is held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining parts or provisions shall not in any way be affected or impaired thereby and to this end are declared to be severable. 16. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Facsimile signatures and e-mailed PDF copies of original signatures shall be deemed original signatures for purposes of this Agreement. Meridian City Council Meeting Agenda November 27, 2018 – Page 73 of 175 INTERAGENCY AGREEMENT FOR JOINT FIBER CONDUIT PROJECT – PAGE 5 17. Attorney Fees. In the event of any controversy, claim, suit, proceeding or action being filed or instituted between the Parties to enforce the terms and conditions of this Agreement, or arising from the breach of any provision hereof, the prevailing Party or Parties will be entitled to receive from the other Party or Parties all costs, damages, and expenses, including reasonable attorneys’ fees (including fees on appeal) incurred by the prevailing Party or Parties. The prevailing Party or Parties will be that Party or Parties awarded judgment as a result of trial or arbitration. 18. Limitations on Liability. The Parties agree that nothing contained herein shall be construed to create a joint venture, partnership, or other similar relationship which might subject any Party to liability for the debts and/or obligations of the others, except as otherwise expressly agreed in this Agreement. 19. Waiver, Acknowledgments and Modifications. The failure of a Party or Parties to insist on strict performance of any provision of this Agreement or to exercise any right or remedy upon a breach hereof shall not constitute a waiver of any provision of this Agreement or limit such Party or Parties’ right to enforce any provision or exercise any right. No acknowledgments required hereunder and no modification or waiver of any provision of this Agreement or consent to depart therefrom shall be effective unless in writing and signed by all affected Parties. 20. Entire Agreement. This Agreement, including its attached exhibit, contains the entire agreement of the Parties with respect to the subject matter herein and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. 21. Discrimination Prohibited. In fulfilling its obligations hereunder, no party shall discriminate against any person on the basis of race, color, religion, sex, sexual orientation, gender identity/expression, national origin or ancestry, age or disability. 22. Authority to Contract. Each Party has the full power and authority to enter into and perform this Agreement, and the individual signing this Agreement on behalf of each Party has been properly authorized and empowered to enter into this Agreement. The persons executing this Agreement hereby represent that they have authorization to sign on behalf of the respective Party. END OF AGREEMENT SIGNATURE PAGES & EXHIBIT A FOLLOW Meridian City Council Meeting Agenda November 27, 2018 – Page 74 of 175 12/11/18 12/11/18 INTERAGENCY AGREEMENT FOR JOINT FIBER CONDUIT PROJECT – EXHIBIT A EXHIBIT A Meridian City Council Meeting Agenda November 27, 2018 – Page 76 of 175 INTERAGENCY AGREEMENT FOR JOINT FIBER CONDUIT PROJECT – EXHIBIT A Meridian City Council Meeting Agenda November 27, 2018 – Page 77 of 175 City of Boise Resolution Agreement Legal 150 N Capitol Blvd Boise, ID 83702 (208) 972-8531 TO: Mayor and Council FROM: Kelley Fleming, Legal NUMBER: RES-585-18 DATE: December 4, 2018 SUBJECT: Interagency Agreement for Joint Fiber Conduit Project with Meridian and Ada County BACKGROUND: The attached Interagency Agreement for Joint Fiber Conduit Project establishes a partnership with Ada County and the city of Meridian for the purpose of taking advantage of road work being performed by ACHD along Pine Street to install conduit for future fiber optic lines at a reduced cost. Future install of fiber optic lines in this section of conduit is expected to enhance connectivity to the Ada County Dispatch Center, which is utilized by all parties. The attached agreement establishes terms and conditions for the joint and equal ownership of the fiber optic conduits and junction boxes and obligates each party to pay one-third of the costs of maintenance and repair as such costs may arise. FINANCIAL IMPACT: One-third of the amount of any annual maintenance and repair costs ATTACHMENTS: Interagency Agreement for Joint Fiber Conduit Project Final Executed Document (PDF) CITY OF BOISE Resolution NO. RES-585-18 BY THE COUNCIL CLEGG, LUDWIG, MCLEAN, SANCHEZ, THOMSON AND WOODINGS A RESOLUTION APPROVING AN INTERAGENCY AGREEMENT FOR JOINT FIBER CONDUIT PROJECT, BETWEEN THE CITY OF BOISE CITY (INFORMATION TECHNOLOGY DEPARTMENT), THE CITY OF MERIDIAN, AND ADA COUNTY; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF BOISE CITY, IDAHO: Section 1. That the Interagency Agreement for Joint Fiber Conduit Project, between the city of Boise City, the city of Meridian, and Ada County, attached hereto and incorporated herein by reference, be, and the same is hereby, approved as to both form and content. Section 2. That the Mayor and City Clerk be, and they hereby are, authorized to respectively execute and attest said Interagency Agreement for and on behalf of the city of Boise City. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the Council of Boise City, Idaho, on December 11, 2018. APPROVED by the Mayor of the Boise City, Idaho, on December 11, 2018. APPROVED: David H. Bieter, Mayor ATTEST: Lynda Lowry, Ex-Officio City Clerk City Council Meeting Agenda November 27th, 2018 Agenda Item Number: 7 D Project File Number: Item Title: Approval of Award of Bid and Agreement to Knife River Mountain West for the "Water & Sewer Main Meeting Notes: Replacement — Gregory Lift Station & W Washington/W Carlton" project for a Not -To -Exceed amount of $1,518,153.00 U, I TEM SHEET C ouncil Agenda I tem - 6.D. Presenter: Estimated Time f or P resentation: Title of I tem - Approval of Award of B id and Agreement to K nife River M ountain West for the “Water & S ewer M ain Replacement – G regory L ift S tation & W Washington/W Carlton” project for a Not-To-E xceed amount of $1,518,153.00 C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 11/21/2018 P W Project Memo Cover Memo 11/21/2018 B id Abstract Cover Memo 11/21/2018 B udget R eports Cover Memo 11/21/2018 S igned P O R equisitions Cover Memo 11/21/2018 S igned Construction Contract Cover Memo 11/21/2018 Contract C hecklist Cover Memo 11/21/2018 RE V I E WE RS : Department Reviewer Action D ate F inance.J ohnson, Chris Approved 11/21/2018 - 1:15 P M F inance.B aird, Ted Approved 11/21/2018 - 1:48 P M Meridian City Council Meeting Agenda November 27, 2018 – Page 78 of 175 Page 1 Memo To: C. Jay Coles, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Jared Hale, Dean Stacey, Keith Watts Date: 11/21/2018 Re: November 27 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the November 27 th City Council Consent Agenda for Council’s consideration. Approval of Award of Bid and Agreement to Knife River Mountain West for the “Water & Sewer Main Replacement – Gregory Lift Station & W Washington/W Carlton” project for a Not-To-Exceed amount of $1,518,153.00. Recommended Council Action: Award of Bid and Agreement to Knife River Mountain West for the “Water & Sewer Main Replacement – Gregory Lift Station & W Washington/W Carlton” project for the Not-To-Exceed amount of $1,518,153.00 and authorize Purchasing Manager to sign the Purchase Order for the Not-to-Exceed amount of $1,518,153.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda November 27, 2018 – Page 79 of 175 E IDIAN Mayor Tammy de Weerd City Council Members Joe Borton Treg Bernt Genesis Milam Luke Cavener Ty Palmer Anne Little Roberts Public Works Department TO FROM:Jared Hale, Engineering Project Manager Dean Stacey, Engineering Project Manager DATE: November 16,2018 CONSTRUCTION CONTRACT WITH KNIFE RIVER CORPORATION FOR THE WATER AND SEWER MAIN REPLACEMENT _ GREGORY LIFT STATION ABANDONMENT AND THE WATER MAIN REPLACEMENT - W WASHINGTON, W CARLTON, NW 15rH, NW 14rH PL, NW 13TH PROJECTS FOR A NOT.TO.EXCEED AMOUNT OF $1,518,513.00. SUBJECT: I. DEPARTMENT CONTACT PERSONS Jared Hale, Engineering Project Manager Dean Stacey, Engineering Project Manager Clint Dolsby, Assistant City Engineer Kyle Radek, Assistant City Engineer Warren Stewart, City Engineer Dale Bolthouse, PW Director II. DESCRIPTION 489-0370 489-0386 489-0341 489-0343 489-0350 985-t257 A.Background The City of Meridian is working toward abandoning existing lift stations and sewer lines that are in disrepair and located in areas with difficult maintenance access. The Gregory Lift Station was identified as being one such lift station. In FY15, the City conducted a feasibility study that confirmed that abandonment of the Gregory Lift Station was feasible with the construction of a sewer main extension. The Water Division has identified the area of W. Washington between Linder and NW 12th and the side streets as needing water main replacements. There have IDAHO Keith Watts Meridian City Council Meeting Agenda November 27, 2018 – Page 80 of 175 Page2 B. C. III. IMPACT Fiscal Year 2019 Construction Cost Available Project Funding: Fiscal Year 2019 Water Line Replacements Sewer Line Replacements Total Project Cost Account Code / Codes 3490-95000 3s90-95000 $1,518,153.00 $1,518,153.00 $746,840.10 $771,3t2.90 been multiple water main breaks in W. Washington, the side streets mains are undersized, and all of the water services are constructed with substandard material. The water main on Camelia between NW l2th and NW 8e is undersized and both the water main and service lines are made with substandard material. Proposed Project This project will install2600 LF of 8" sewer main and 14 manholes that will allow the abandonment of Gregory Lift Station while maintaining service to homes that are currently serviced by the Gregory Lift Station. . This project will also install4900 LF of 8" water main and 10 fire hydrants in W. Washington, W. Carlton, NW 15th, Nw l4th, NW l3th, Nw l2h, andW. Camelia. Describe Item This item is to award the construction contract to Knife River Corporation. A. Fiscal Impacts Project Costs: B Total Funding $1,518,153.00 Time Constraints A portion of this project is scheduled to be constructed while Meridian Elementary School is on summer break. West Ada School District requested this so it would not affect the school bus pick-ups and drop-offs. Departmental Approval :{'1* Meridian City Council Meeting Agenda November 27, 2018 – Page 81 of 175 CITY OF MERIDIAN WATER & SEWER MAIN REPLACEMENT - GREGORY LIFT STATION & W WASHINGTON/W CARLTON BID ABSTRACT BID OPENING 5-Nov-18 Item No.Description Qty Unit Unit Price Bid Item Total Unit Price Bid Item Total Unit Price Bid Item Total 201.4.1.F.1 ABANDONMENT OF SANITARY SEWER: MANHOLE 7 EA 1,590.00$ 11,130.00$ 713.00$ 4,991.00$ 937.15$ 6,560.05$ 201.4.1.F.1 ABANDONMENT OF SANITARY SEWER: LIFT STATION 1 EA 6,060.00$ 6,060.00$ 987.00$ 987.00$ 7,802.50$ 7,802.50$ 201.4.1.C.1 ABANDONMENT OF WATER SYSTEM: MAINS, FIRE HYDRANTS, WATER SERVICES 1 LS 5,040.00$ 5,040.00$ 4,280.00$ 4,280.00$ 10,550.00$ 10,550.00$ 205.4.1.B.1 DEWATERING 1 LS 50.00$ 50.00$ 1.00$ 1.00$ 1.00$ 1.00$ 307.4.1.G.1. TYPE P SURFACE RESTORATION FOR SEWER MAIN (ROW ONLY) - 3" CLASS III AC PAVEMENT (includes road base and pit run) 5,519 SY 60.50$ 333,899.50$ 42.00$ 231,798.00$ 37.63$ 207,679.97$ 401.4.1.A.1 WATER MAIN PIPE - SIZE 8" PVC (includes excavation, bedding, restraints, thrust blocking, backfill, cleaning, disinfection and testing, and all appurtenances not itemizing in the Bid Schedule)1,511 LF 55.00$ 83,105.00$ 35.00$ 52,885.00$ 42.57$ 64,323.27$ 402.4.1.A.1 VALVE - SIZE 8" - TYPE GATE VALVE 8 EA 2,640.00$ 21,120.00$ 1,800.00$ 14,400.00$ 2,746.74$ 21,973.92$ 404.4.1.A.1 WATER SERVICE CONNECTION - 1" SINGLE 6 EA 1,650.00$ 9,900.00$ 2,620.00$ 15,720.00$ 2,257.51$ 13,545.06$ 404.4.1.A.1 WATER SERVICE CONNECTION - 3/4" DOUBLE 2 EA 2,820.00$ 5,640.00$ 3,070.00$ 6,140.00$ 2,547.96$ 5,095.92$ 403.4.1.A.1 FIRE HYDRANT ASSEMBLY 3 EA 5,960.00$ 17,880.00$ 5,180.00$ 15,540.00$ 5,706.01$ 17,118.03$ 501.4.1.B.1 GRAVITY SEWER PIPE SIZE 8" PVC (includes excavation, bedding, backfill, etc.)2,610 LF 47.00$ 122,670.00$ 35.00$ 91,350.00$ 40.27$ 105,104.70$ 502.4.1.A.1 SANITARY SEWER MANHOLE - 48' DIAMETER 14 EA 3,200.00$ 44,800.00$ 2,300.00$ 32,200.00$ 3,101.03$ 43,414.42$ 504.4.1.A.1 SEWER SERVICE LINE, SIZE 4" (includes excavation, bedding, backfill, cleanouts, surface restoration not included in other bid items, potable/non-potable crossing) 5,987 LF 71.60$ 428,669.20$ 44.00$ 263,428.00$ 93.08$ 557,269.96$ 507.4.1.K.1 SEWAGE FLOW CONTROL 1 LS 2,920.00$ 2,920.00$ 1.00$ 1.00$ 9,375.00$ 9,375.00$ 706.4.1.A.7 CURB AND GUTTER 150 LF 85.40$ 12,810.00$ 40.00$ 6,000.00$ 35.99$ 5,398.50$ 810.4.2 TEMPORARY ASPHALT PAVEMENT (only if approved by the City of Meridian in writing prior to placing)200 SY 33.90$ 6,780.00$ 12.90$ 2,580.00$ 46.45$ 9,290.00$ 1001.4.1.A.1 STORMWATER POLLUTION PREVENTION PLAN 1 LS 8,150.00$ 8,150.00$ 3,240.00$ 3,240.00$ 6,293.23$ 6,293.23$ 1103.4.1.A.1 CONSTRUCTION TRAFFIC CONTROL 1 LS 22,100.00$ 22,100.00$ 12,600.00$ 12,600.00$ 32,393.75$ 32,393.75$ 2010.4.1.A.1 MOBILIZATION 1 LS 37,400.00$ 37,400.00$ 90,000.00$ 90,000.00$ 33,750.00$ 33,750.00$ SP1-2 12" SLEEVE FOR SEWER LINE - C900 PVC - POTABLE/NON POTABLE CASING 200 LF 122.80$ 24,560.00$ 138.00$ 27,600.00$ 54.66$ 10,932.00$ SP1-3 6" SLEEVE FOR SEWER SERVICE LINE - C900 PVC - POTABLE/NON POTABLE CASING 400 LF 27.50$ 11,000.00$ 78.60$ 31,440.00$ 22.93$ 9,172.00$ SP1-4 WATER LINE LOWERING AT NON-POTABLE PIPE CROSSING 3 EA 6,770.00$ 20,310.00$ 3,410.00$ 10,230.00$ 2,875.91$ 8,627.73$ SP1-5 WATER SERVICE LINE LOWERING AT NON-POTABLE PIPE CROSSING 1 EA 2,060.00$ 2,060.00$ 225.00$ 225.00$ 2,875.91$ 2,875.91$ SP1-6 UTILITY POTHOLING 1 LS 10,820.00$ 10,820.00$ 13,570.00$ 13,570.00$ 10,000.00$ 10,000.00$ 306.4.1.D.1 8" MINUS UNCRUSHED AGGREGATE - For subgrade repair (only if requested by ACHD and approved by the City of Meridian in writing)250 CY 32.20$ 8,050.00$ 36.00$ 9,000.00$ 53.78$ 13,445.00$ -$ -$ -$ -$ -$ -$ W WASHINGTON/W CARLTON -$ -$ -$ -$ -$ -$ 307.4.1.K.3.Soft Spot Repair – Uncrushed Aggregate Base Material 145 CY 32.20$ 4,669.00$ 36.00$ 5,220.00$ 51.55$ 7,474.75$ 401.4.1.A.1.a. 6” PVC, AWWA C900, DR18 Water Main 142 LF 36.00$ 5,112.00$ 11.00$ 1,562.00$ 37.17$ 5,278.14$ 401.4.1.A.1.b. 8” PVC, AWWA C900, DR18 Water Main 3,405 LF 49.20$ 167,526.00$ 41.00$ 139,605.00$ 40.53$ 138,004.65$ 402.4.1.A.1.a.6” Gate Valve 7 EA 1,920.00$ 13,440.00$ 1,210.00$ 8,470.00$ 2,389.96$ 16,729.72$ 402.4.1.A.1.b.8” Gate Valve 15 EA 2,640.00$ 39,600.00$ 1,800.00$ 27,000.00$ 2,718.93$ 40,783.95$ 403.4.1.A.1.Fire Hydrant Assembly 7 EA 5,210.00$ 36,470.00$ 3,610.00$ 25,270.00$ 4,960.54$ 34,723.78$ 404.4.1.A.1.a.3/4”Ø Single Water Service Connection 1 EA 2,330.00$ 2,330.00$ 2,170.00$ 2,170.00$ 2,538.53$ 2,538.53$ 404.4.1.A.1.b.3/4”Ø Double Water Service Connection 30 EA 2,680.00$ 80,400.00$ 2,590.00$ 77,700.00$ 2,516.24$ 75,487.20$ 706.4.1.G.1.Concrete Repair 282 SY 75.90$ 21,403.80$ 51.00$ 14,382.00$ 136.30$ 38,436.60$ 801.4.1.B.1.6” Minus Uncrushed Aggregate Base 2,616 TON 25.00$ 65,400.00$ 24.50$ 64,092.00$ 82.50$ 215,820.00$ 802.4.1.B.1.3/4” Minus Crushed Aggregate Base 863 TON 29.90$ 25,803.70$ 34.00$ 29,342.00$ 46.63$ 40,241.69$ 810.4.1.A.1.Plant Mix Pavement 585 TON 141.00$ 82,485.00$ 111.00$ 64,935.00$ 150.33$ 87,943.05$ 1001.4.2.A.1.Staging Area 1 EA 6,400.00$ 6,400.00$ 3,240.00$ 3,240.00$ 2,500.00$ 2,500.00$ 1006.4.1.C.1.Inlet Protection 13 EA 149.00$ 1,937.00$ 85.00$ 1,105.00$ 69.82$ 907.66$ 1103.4.1.A.1.Traffic Control 1 LS 10,750.00$ 10,750.00$ 4,010.00$ 4,010.00$ 8,531.25$ 8,531.25$ 2010.4.1.A.1.Mobilization 1 LS 16,700.00$ 16,700.00$ 65,000.00$ 65,000.00$ 18,087.50$ 18,087.50$ 2020.4.1.F.1.Reference and Reset Existing Survey Monument 2 EA 572.00$ 1,144.00$ 452.00$ 904.00$ 1,500.00$ 3,000.00$ SP-1 Lawn Sod Restoration 1,110 SF 8.10$ 8,991.00$ 3.30$ 3,663.00$ 4.24$ 4,706.40$ SP-2 Abandon Existing Water Main 12 EA 529.00$ 6,348.00$ 329.00$ 3,948.00$ 459.42$ 5,513.04$ SP-3 Abandon Existing Water Service 32 EA 300.00$ 9,600.00$ 151.00$ 4,832.00$ 430.50$ 13,776.00$ SP-4 Connect Existing Water Lines to New Water Service 32 EA 407.00$ 13,024.00$ 807.00$ 25,824.00$ 1,493.45$ 47,790.40$ SP-5 Abandon Existing Fire Hydrant 4 EA 474.00$ 1,896.00$ 329.00$ 1,316.00$ 613.80$ 2,455.20$ SP-6 Traffic Rated Vault and Lid 2 EA 372.00$ 744.00$ 491.00$ 982.00$ 2,757.09$ 5,514.18$ SP-7 Water Service Line (Meter to Building)250 LF 36.70$ 9,175.00$ 13.50$ 3,375.00$ 22.30$ 5,575.00$ TOTAL BASE BID 1,888,272.20$ 1,518,153.00$ 2,033,810.61$ MILESTONE CONSTRUCTION KNIFE RIVER BLUE SKY CONSTRUCTION Meridian City Council Meeting Agenda November 27, 2018 – Page 82 of 175 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 3490 - Water Construction Projects 60 - Enterprise Fund From 10/1/2018 Through 9/30/2019 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 95000 Service Line/Main Replacement 849,999.96 0.00 849,999.96 100.00% Carr...Carryforward 679,434.00 0.00 679,434.00 100.00% Total Capital Outlay 1,529,433.96 0.00 1,529,433.96 100.00% TOTAL EXPENDITURES 1,529,433.96 0.00 1,529,433.96 100.00% Date: 10/1/18 07:50:38 AM Page: 1Meridian City Council Meeting Agenda November 27, 2018 – Page 83 of 175 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 3590 - WW Construction Projects 60 - Enterprise Fund From 10/1/2018 Through 9/30/2019 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 95000 Service Line/Main Replacement 750,000.00 0.00 750,000.00 100.00% Carr...Carryforward 1,540,290.96 0.00 1,540,290.96 100.00% Total Capital Outlay 2,290,290.96 0.00 2,290,290.96 100.00% TOTAL EXPENDITURES 2,290,290.96 0.00 2,290,290.96 100.00% Date: 10/1/18 07:51:32 AM Page: 1Meridian City Council Meeting Agenda November 27, 2018 – Page 84 of 175 Meridian City Council Meeting Agenda November 27, 2018 – Page 85 of 175 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a N o v e m b e r 2 7 , 2 0 1 8 – P a g e 8 6 o f 1 7 5 CONTRACT FOR PUBLIC WORKS CONSTRUCTION WATER & SEWER MAIN REPLACEMNT — GREGORY LIFT STATION & W WASHINGTON/W CARLTON PROJECT # 1013.5.1)-10574.1) THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this day of November , 2018, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Knife River Corp. — Mountain West , hereinafter referred to as "CONTRACTOR", whose business address is _5450 W Gowen Rd. Boise, ID 83709 and whose Public Works Contractor License # is C- 033799 -U-1-2-3 . INTRODUCTION Whereas, the City has a need for services involving WATER & SEWER MAIN REPLACEMNT — GREGORY LIFT STATION & W WASHINGTON/W CARLTON; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. Water & Sewer Main Replacement - Gregory Lift Station & W Washington/W Carlton Page 1 of 78 Project 10135.D -10574.B 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreemenl, Contractor makes no otherwananties, either express or implied, as part of this Agreement. 1 .4 Services and work provided by the Contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a NotTo-Exceed basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for the Not-To-Exceed amount of $1.5'18.153.00 2.2 The Contractor shall provide the City with a monthly statement and supporting invoices, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: Waler & Sewer Maln Replacement - Gtegory Llfl Staflon & W WashlngtonM Carlton Prolect 1 0'135.O-1 0574.8 Page 2 of 78 Meridian City Council Meeting Agenda November 27, 2018 – Page 88 of 175 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) or unless sooner terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some other method or time of termination is listed in Exhibit A. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. 3.3 Should City fail to pay Contractor all or any part of the compensation set forth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. Substantial Completion shall be accomplished within 230 (two hundred thirty) calendar days from Notice to Proceed. This project shall be considered Substantially Complete when the Owner has full and unrestricted use and benefit of the facilities, both from an operational and safety standpoint, and only minor incidental work, corrections or repairs remain for the physical completion of the total contract. Contractor shall be liable to the City for any delay beyond this time period in the amount of $500.00 (three hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. Upon receipt of a Notice to Proceed, the Contractor shall have 260 (two hundred sixty) calendar days to complete the work as described herein. Contractor shall be liable to the City for any delay beyond this time period in the amount of $500.00 (three hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. See Milestones listed in the Payment Schedule for Substantial Completion. 5.1 lf, through anycause, CONTRACTOR, itsofficers, employees, oragentsfails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the Clry shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to Ctry. Page 3 of 78 4. Liquidated Damages: 5, Termination: Water & Sewer Maln Replacemenl - Gregory Lift Statlon & W Washlngtonrw Carlton Project 10'135.D-10574.B Meridian City Council Meeting Agenda November 27, 2018 – Page 89 of 175 ln the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. 5.2 Notwithstandingtheabove, CONTRACTORShaII notberelievedof liabilityto the Clry for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 6. lndependentContractor: 6.1 ln all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 6.2 Contractor, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 6.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. lf in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. Sub4ontractors: Contractor shall require that all of its sub-contractors be licensed per State of ldaho Statute # 54-1901 Water & Sewer Maln Replacement - cregory Llft Staflon & W Washlngton/W Carlton Project 10135 D-10574.B 7 Page 4 of 78 Meridian City Council Meeting Agenda November 27, 2018 – Page 90 of 175 8. Removal of Unsatisfactory Employees: The Contractor shall only furnish employees who are competent and skilled forwork under this contract. lf, in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is otheMise unsatisfactory, that employee shall be removed from all work under this contract. 9. lndemnification and lnsurance: 9.1 CONTRACTOR shall indemnify and save and hold harmless CITY and it's elected officials, officers, employees, agents, and volunteers from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and aftornefs fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and nol caused by or arising out of the tortious conduct of CITY or its employees. CONTRACTOR shall maintain. and soecificallv aorees that it will maintain. throuo hout the term of this Aqreement. liabilitv insurance. in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liabil ity One Million Dollars ($1,000,000) per incident oroccurrence, Automobile Liability lnsurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation lnsurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of lnsurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. ln the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, ldaho 83642. 9.2 lnsurance is to be placed with an ldaho admitted insurerwith a Best's rating of no less than A-. Water E Sewer Maln Replacem€nt - cregory Llft Sta on E W Washlngton/W Carlton ProJect 10135.D-10574.8 Page 5 of 78 Meridian City Council Meeting Agenda November 27, 2018 – Page 91 of 175 9.3 Any deductibles, seltinsured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 9.4 To the extent of the indemnity in this contract, Contractor's lnsurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City orthe City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contradofs insurance except as to the extent of City's negligence. 9.5 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 9.6 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 9.7 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 11. Bonds: Payment and Performance Bonds are required on all Public Works lmprovement Projects per the ISPWC and the City of Meridian Supplemental Specifications & Drawings to the ISPWC, which by this reference are made a part hereof. Contractor is required to furnish faithful performance and payment bonds in the amount of 1000/o of the contract price issued by surety licensed to do business in the State of ldaho with a Best's rating of no less than A-. ln the event that the contract is subsequently terminated for failure to perform, the contractor and/or surety will be liable and assessed for any and all costs for the re-procurement of the contract services. 12, Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years from the date of the City of Meridian acceptance per the ISPWC and the Water I Sewer Maln Replacement - Gregory Lltt Staflon & W Washlngton/W Carlton Project 10135.D-10574.B Page 6 of 78 Meridian City Council Meeting Agenda November 27, 2018 – Page 92 of 175 Meridian Supplemental Specifications & Drawings to the ISPWC and any modifications, which by this reference are made a part hereof. All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty from the date of City's acceptance of the conected work. The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 14. Taxes: The City of Meridian is exempt from Federal and State taxes and will execute the required exemption certificates for items purchased and used by the City. ltems purchased by the City and used by a contractor are subject to Use Tax. All other taxes are the responsibility of the Contractor and are to be included in the Contractofs Bid pricing. 15. Meridian StormwaterSpecifications: All construction projects require either a Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of Meridian Construction Stormwater Management Program (CSWMP) manual. The CSWMP manual containing the procedures and guidelines can be found at this address: http://www.meridiancitv.oro/environmental aspx?id=1 3618. Contractor shall retain all stormwater and erosion control documentation generated on site during construction including the SWPPP manual, field inspections and amendments. Prior to final acceptance of the job by the City the contractor shall return the field SWPPP manual and field inspection documents to the City for review. A completed Contractor Request to File Project N.O.T. with the EPA form shall be provided to the City with the documents. These documents shall be retained, reviewed and approved bythe City priorto final acceptance of the project. 16. ACHD: 13. Changes: Contractor shall be responsible for coordinating with the City to obtain appropriate ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs due to Contractor's violation of any ACHD policy. City shall certify to ACHD that Contractor is authorized lo obtain a Temporary Highway and Right-of-Way Use Permit from ACHD on City's behalf. The parties acknowledge and agree that the scope of the agency granted by such certification is limited to, and conterminous Water & Sewer Maln Replacement - Gregory Ln Statlon & W Washlngton/W Carlton project 10.r 35.0-10574.8 Page 7 of 78 Meridian City Council Meeting Agenda November 27, 2018 – Page 93 of 175 with, the term and scope of this Agreement 17. Reports and lnformation: 17.1 Al such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 17.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 18. Audits and lnspections: At any time during normal business hours and as ofien as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricled authority to publish, disclose and othenvise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 20. Equal Employment Opportunity: ln performing the work herein, Contractor agrees to comply with the provisions of Title Vl and Vll of the Civil Rights Act, Revenue Sharing Act Title 31, U.S. Code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. Contractor will take affirmative action during employment or training to insure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital slatus, or handicap. ln performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or Water & Sewer Maln Replacement - Gregory Llft Sta on E W Washlngton/W Carlton Project 10'135.D-10574.8 Page 8 of 78 19. Publication, Reproduction and Use of Materlal: Meridian City Council Meeting Agenda November 27, 2018 – Page 94 of 175 local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 21. Employment of Bona Fide ldaho Residents: Contractor must comply with ldaho State Statute 44-1002 which states that the Contractor employ ninety{ive percent (95%) bona fide ldaho residents. 22. Advice of Attorney: Each party warrants and represents that in executing this Agreement. lt has received independent legal advice from its attorney's or the opportunity to seek such advice. 23. Attomey Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys'fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 24. ConstructlonandSeverability: lf any part of this Agreement is held to be invalid or unenforceable, such holding will not afiect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably c€lpable of completion. 25. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 26. Entire Agrcement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 27. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under Water E Sewer Maln Replacement - Gregory Lltt Sta on & W Washlngton/W Carlton Project 10135.D-10574.8 Page 9 of 78 Meridian City Council Meeting Agenda November 27, 2018 – Page 95 of 175 this Agreement except upon the prior express written consent of CITY. 28. Payment Request: Payment requests shall be submitted to City of Meridian through the City's project management softlvare. The Poect Manager will compare the invoice against the Payment Schedule in the Agreement for compliance. Upon approval that the work has been done and is in compliance with the Agreement, the Poect Managerwill approve the pay request for processing. City of Meridian payment terms are Net 30 from the date City receives a correct invoice. Final payment will not be released until the City has received a tax release from the Tax Commission. 29. Cleanup: Contractor shall keep the worksite clean and free from debris. At completion of work and prior to requesting final inspection, the Contractor shall remove all traces of waste materials and debris resulting from the work. Final payment will not be made if cleanup has not been performed. The order or precedence shall be the contract agreement, the lnvitation for Bid document, then the winning bidders submitted bid document. 31. Compliance wlth Laws: ln performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 32. Applicable Law: ctw City of Meridian Purchasing Manager 33 E Broadway Ave Meridian, lD 83642 CONTRACTOR KNIFE RIVER CORP. MOUNTAIN WEST Attn: Jessee Rosin 5450 W Gowen Rd. Boise, lD 83709 Water & Sewer Maln Replacement - cregory Lllt Statlon & W Washlngton/W Carlton ProJect 10135.D-10574.8 Page 10 or 78 30. Order of Precedence: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of ldaho, and the ordinances of the City of Meridian. 33. Notices: Any and all notices required to be given by either of the parties hereto, unless otheMise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: Meridian City Council Meeting Agenda November 27, 2018 – Page 96 of 175 208-489-0417 Phone: 208-362-6152 Email: Jessee.rosin@kniferiver.com Idaho Public Works License #C -033799-U-1-2-3 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 34. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN TAMMY de V RD, MAYOR Dated: l/ Z � -7 z ,)y � D KNIFE RIVER CORP. MOUNTAIN WEST BY: Sessee Rosin•Attholzed Agent Dated: 1i. /7./y Approved by Council: d 7 fuGu�,,sr 0 0I of w Attest: EIDIAN+ - I IDAHO C.JAY COLES, CYTY CLERK �� SEAL Purchasing Approval BY: KEIT TS, Pd-rchsiq0anager Dated:: zILI '3 Project Manager Jared Hale Dean Stacey DepagAment Ap BY: WA T, City Engineer Dated:: U/`I Water & Sewer Main Replacement - Gregory Lift Station & W WashingtonfW Carlton Page 11 of 78 Project 10135.D-10574.8 EXHIBIT A SCOPE OF WORK SPECIFICATIONS / SCOPE OF WORK All construction work shall be done in accordance with the current version of the ldaho Standards for Public Works Construction (ISPWC), the 2013 City of Meridian Supplemental Specifications to the ISPWC (and any Addendums). See separate attached documents: Plans - Gregory Lift Station by Murraysmith dated 09-11- 2018 (zz pases) Plans - W. Washington Street by Civil Survey Consultants, lnc. dated 08-27-2018 (13pases) Special Provisions and/or Technical Specifications by Murraysmith dated 09-1 1-2018 (213pases) W. Washington Street Special Provisions and/or Technical Specifications by Civil Survey Consultants, lnc. dated 08- 27-2018 (24 pases) Water & Sewer Maln Replacement - cregory Lln Sta on & W Washlngtonrw Carlton Project 10135.D-10574.B Page 12 ol78 REFER TO tNVtTATtON TO BtD pW-10135.d-10574.b ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the lnvitation to Bid Package # PW-10135.d-10574.b, are by this reference made a part her€of. Meridian City Council Meeting Agenda November 27, 2018 – Page 98 of 175 Exhibit B MILESTONE / PAYMENT SCHEDULE Total and complete compensation for this Agreement shall not exceed $1,518,153.00. MILESTONE DATES/SCHEDULE Milestone 1 Substantial Completion Final Completion 260 Days from Notice to Proceed PRICING SCHEDULE Contract includes fumishing all labor, materials, equipment, and incidentals as required for the Water & Sewer Main Replacement - Gregory Lift Station & W Washington/Vv Carlton per IFB PW-1902- 10135.d-10574.b Total Bid Schedule .$r,518,153.00 lr.El8l53-00NOT TO EXCEED CONTRACT TOTAL Contract is a not to exceed amount. Line item pracing below will b€ used for invoice verification and any additional increases or decreases in work Equested by city. The City will pay the contrector based on actual quantities of each item ot work in accordance with the contracl documents. c ontract Pricing Schedule GREGORY LIFT STATION - MURRAYSMITH REF. NO ONTY UNIT PRICE EXTENDED PRICE 20't .4 .1 .F .'l ABANDONMENT OF SANITARY SEWER MANHOLE 7 EA $713.00 $4,991.00 201.4.1.F.',| ABANDONMENT OF SANITARY SEWER LIFT STATION 1 EA $987.00 $987.00 201.4.1.C.',1 ABANDONMENT OF WATER SYSTEM MAINS, FIRE HYDRANTS, WATER SERVICES 1 LS $4,280.00 $4,280.00 205.4.1.8.',|DEWATERING 1 LS $1.00 $1.00 307.4.1.G.'l TYPE P SURFACE RESTORATION FOR SEWER MA|N (ROW ONLY)- 3" CLASS ilt AC PAVEMENT (includes road base and pit run 5,519 SY $42.00 $231,798.00 401.4.1 .4.1 WATER MAIN PIPE - SIZE 8' PVC (includes excavation, bedding, restraints, thrust blocking, backfill, cleaning, disinfection and testing, and all appurtenances nol itemizing in the Bid Schedule )1,51 1 LF $35.00 $52,88s.00 Water & Sewer Maln Replacement . Grcgory Lltt Sta on E W Washlngton/W Carlton Projecl 10135.D-10574.B Page 13 of 78 A. 230 Days from Notice to Proceed Milestone 2 OESCRIPTION Meridian City Council Meeting Agenda November 27, 2018 – Page 99 of 175 402.4.1.4.1 VALVE - SIZE 8' . TYPE GATE VALVE I EA $1,800.00 $14,400.00 404.4.1.4.1 WATER SERVICE CONNECTION - 1' SINGLE 6 EA $2,620.00 $15,720.00 404.4.',t.4.1 WATER SERVICE CONNECTION - 3/4' DOUBLE 2 EA $3,070.00 $6,140.00 403.4.1.A.1 FIRE HYORANT ASSEMBLY 2 EA $5,180.00 $15,540.00 501.4.1.8.1 GRAVITY SEWER PIPE SIZE 8" PVC (includes excavation, bedding, backf,ll, etc.)2,610 LF $3s.00 $91 ,350.00 502.4.1.4.1 SANITARY SEWER MANHOLE - 48' DIAMETER 14 EA $2,300.00 $32,200.00 5M.4.1.4.1 SEWER SERVICE LINE, SIZE 4' (includes excavation, bedding, backlill, cleanouts, surface restoration not included in other bid items, potable/non-potable crossino)5,987 LF M4.00 $263,428.00 507 .4.1.K.1 SEWAGE FLOW CONTROL I LS $1.00 $1.00 706.4.1.A.7 CURB ANO GUTTER 150 LF M0.00 $6,000.00 810.4.2 TEMPORARY ASPHALT PAVEMENT (only if approved by the City of Meridian in writing prior to placing)200 SY $12.90 $2,580.00 1001.4.1.A.1 STORMWATER POLLUTION PREVENTION PLAN 1 LS $3,240.00 $3,240.00 1103.4.1.4.'l CONSTRUCTION TRAFFIC CONTROL ,|LS $12,600.00 $12,600.00 2010.4.1.A.1 MOBILIZATION 1 LS $90,000.00 $90,000.00 SP1-2 12' SLEEVE FOR SEWER LINE . CgOO PVC . POTABLE/NON POTABLE CASING 200 tF $138.00 $27,600.00 SP1.3 6' SLEEVE FOR SEWER SERVICE LINE - C9OO PVC - POTABLFJNON POTABLE CASING 400 LF $78.60 $31,440.00 SPl-4 WATER LINE LOWERING AT NON- POTABLE PIPE CROSSING EA $3,410.00 $10,230.00 SPl-5 WATER SERVICE LINE LOWERING AT NON-POTABLE PIPE CROSSING 1 EA $22s.00 $225.00 SPl-6 UTILITY POTHOLING 1 LS $ 13,570.00 $13,s70.00 306.4.1.D.'l 8' MINUS UNCRUSHED AGGREGATE . For subgrade repair (only if requested by ACHD and approved by the City of Meridian in writing)250 CY $36.00 $9,000.00 W WASHINGTON STREET - CIVIL SURVEY CONSULTANTS REF. NO.DESCRIPTION ONTY UNIT PRICE EXTENDED PRICE 307.4.1.K.3 Soft Spot Repair - Uncrushed Aggregate Base Material 145 CY $36.00 $5,220.00 401.4.1.A.1.a 6' PVC, AWWA CgOO, DR18 Water Main 142 LF $1 1.00 $1,562.00 401.4.1.A.1.b 3,405 LF $41.00 $'r39,60s.00 402.4.',t.4.1.a 6' Gate Valve 7 EA $1,210.00 $8,470.00 402.4.1.4.1.6.8' Gate Valve 15 EA $1,800.00 $27,000.00 403.4.1.A.1 Fire Hydrant Assembly 7 EA $3,610.00 $2s,270.00 404.4.1 .4.1 .a 3/4"O Single Water Service Connection 1 EA $2,170.00 $2,170.00 4U.4.1.4.1 .b 3/4'@ Double Water Service Connection 30 EA $2,590.00 $77,700.00 706.4.1.G.1 Concrete Repair 282 SY $s1.00 $14,382.00, 80't.4.1.8.1 6" Minus Uncrushed Aggregate Base 2,616 TON $24.50 $34.00 802.4.1.8.1 3/4" Minus Crushed Aggregate Base 863 TON $1 1 1.00 $64,935.00 Water & Sewer ilaln Replacement - cregory Llft Sta on & W Washlngtonrw Carlton Project 10135.D-10574.8 Page 14 of 78 8" PVC, AWWA CgOO, DR18 Water Main Meridian City Council Meeting Agenda November 27, 2018 – Page 100 of 175 810.4.1.A.'1.Plant Mix Pavement 585 TON $111.00 $64.935.00 1001.4.2.4.1 .Staqinq Area 1 EA $3,240.00 $3.240.00 1006.4.1.C.1 lnlet Protection '13 EA $85.00 $l,105.00 '1103.4.1.A.1.Tratlic Control 1 LS $4,010.00 $4,010.00 2010.4.1.A.1 Mobilization 1 LS $65,000.00 $65,000.00 2020.4.'l .F .1 . Reference and Reset Existing Survey Monument 2 EA $452.00 $904.00 SP-1 Lawn Sod Restoration '1,110 SF $3.30 $3,663.00 SP-2 Abandon Existino Water Main 12 EA $329.00 $3,948.00 SP.3 Abandon Existino Water Service 32 EA $151.00 $4,832.00 SP.4 Connect Existing Water Lines to New Water Service 32 EA $807.00 $25,824.00 SP.5 Abandon Exislino Fire Hydrant 4 EA $329.00 $'1,316.00 SP.6 Traffic Rated Vault and Lid 2 EA $491.00 $982.00 SP-7 Water Service Line (Meter to Buildin0)250 LF $13.s0 $3,375.00 $1.518.153.00 Total coat to include all labor, matqlal, qulpment, ttcight, bonds, insuranca, tavel, lodging, inci&ntat, and ap4/icabb ,axes Water & Sewer Maln Replacement - Gregory Ln Stetlon & W Washlngton/W Carlton Project 10'135.O-10574.8 Page 15 of 78 NOT TO EXCEED CONTRACT TOTAL. Meridian City Council Meeting Agenda November 27, 2018 – Page 101 of 175 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A Payment and Performance Bonds Received (Date): Rating: A Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final N/A N/A N/A N/A Goodstanding c-033799-u-1-2-3 3/31/2019 I. PROJECT INFORMATION 11/21/2018 1/1/2019 N/A 2019 11/21/2018 PW Water & Sewer Replacement - Gregory Lift Station & W Washington/W Carlton V. BASIS OF AWARD 11/9/2018 November 16, 2018 IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION N/A N/A November 21, 2018 VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved Warren Stewart 11/21/2018 VII. TASK ORDER SELECTION (Project Manager to Complete) 1/1/2019 Award based on Low Bid Highest Ranked Vendor Selected $1,518,153 Jared Hale & Dean Stacey If yes, has policy been purchased? Murraysmith III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 60 3490 & 3590 95000 10135.d-10574.d TASK ORDER N/A RFP / RFQ BID Meridian City Council Meeting Agenda November 27, 2018 – Page 102 of 175 City Council Meeting Agenda November 27th, 2018 Agenda Item Number: 7 E Project File Number: Item Title: AP Invoices for Payment 11/28/18 - $1,180,231.71 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.E . Presenter: Estimated Time f or P resentation: Title of I tem - AP Invoices for P ayment 11/28/18 - $1,180,231.71 C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate I nvoices for Payment Cover Memo 11/21/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 11/21/2018 - 11:25 A M Meridian City Council Meeting Agenda November 27, 2018 – Page 103 of 175 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A COMPANY INC portable toilets for 2018 Trunk or Treat 10/25-10/26/18 295.63 01 General Fund ACROSS THE STREET PRODUCTIONS 220/Blue Card training course, Tyler Rountree, April 2019 4,500.00 01 General Fund ADA COUNTY SHERIFF'S OFFICE 19-0099 220/1st quarter dispatch services 23,551.80 01 General Fund ADA COUNTY SHERIFF'S OFFICE Phone Translation Service Oct 2018 2.89 01 General Fund AMERICAN MECHANICAL CORP 220/prev mtnc on HVAC, FSC 65.00 01 General Fund AMERICAN PLANNING ASSOCIATION B.McClure-1/1/19-12/31/19 mbrship renewal 431.00 01 General Fund AMERICAN PLANNING ASSOCIATION C.Hood-1/1/19-12/31/19 mbrship renewal 514.00 01 General Fund AMERICAN PLANNING ASSOCIATION J.Beach 1/1/19-12/31/19 mbrship renewal 306.00 01 General Fund AMERICAN PLANNING ASSOCIATION S.Leonard-1/1/19-12/31/19 mbrship renewal 95.00 01 General Fund AMERICAN POLYGRAPH ASSOCIATION APA Membership Dues 150.00 01 General Fund AXON ENTERPRISE INC BWC Batteries & Mounts 738.25 01 General Fund BOISE METRO CHAMBER OF COMMERC Metro Chamber Luncheon, Tammy de Weerd, 11/5/18 40.00 01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial & truck wash, ST. 2 350.56 01 General Fund BRADY INDUSTRIES, LLC.220/towels, St. 5 81.37 01 General Fund BRIGHT IDEAS LIGHTING COMPANY Repair City Hall exterior lights 281.85 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Front Brake Calipers with pads & Rotors Unit# 151 740.73 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Rear Brakes & License Plate Bulb for Unit #122 495.13 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change & Battery Warranty for Unit # 167 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change and Tires for Unit # 142 636.36 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 157 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 165 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Rt. Headlight Bulb 15.00 01 General Fund CABLE ONE 220/Internet & Phone for Fire Safety Center 140.44 01 General Fund CANYON HONDA Handelbar Risers for Unit # 523 179.00 01 General Fund CANYON HONDA Install Handlebar Riser for Unit # 523 40.00 01 General Fund CINTAS safety lanyards & respirators - qty 8 493.18 01 General Fund CITY OF BOISE IT COMMUNICATIONS 220/program radio 130.00 01 General Fund CLOVERDALE NURSERY sand for Kleiner Park tree plantings - qty 36 cu yds 900.00 01 General Fund CLOVERDALE NURSERY topsoil for Fuller Park fencelines & edges - qty 3 yds 60.00 01 General Fund CLOVERDALE NURSERY topsoil for Fuller Park fencelines & edges - qty 4 yds 80.00 01 General Fund CURTIS CLEAN SWEEP INC layout & stripe Bear Creek Park for ADA compliance 460.30 01 General Fund CURTIS CLEAN SWEEP INC layout & stripe Settlers Park for ADA compliance 225.00 01 General Fund D & B SUPPLY Dog Food for K9 Wyatt 86.38 01 General Fund D & B SUPPLY hip irrigation boots - qty 1 pair 91.99 01 General Fund D & B SUPPLY rope to tie down Christmas tree - qty 2 77.98 01 General Fund DIVERSIFIED INSPECTIONS, INC.220/532 feet ground ladders, 44 heat sensors, 5 danger label 1,749.70 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO exterior lights for Community Center - qty 4 185.17 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO photo cell parts for Bark Park - qty 4 108.19 Date: 11/21/18 11:19:51 AM Page: 1Meridian City Council Meeting Agenda November 27, 2018 – Page 104 of 175 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO Stainless steel receptacle cover plate/Cut in box 8.28 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Diagnose & Replace Failed Radar Remote Unit # 526 629.00 01 General Fund FASTENAL COMPANY bolts for Lanark Parks Shop - qty 20 7.00 01 General Fund FASTENAL COMPANY concrete anchors for Kleiner benches - qty 100 36.52 01 General Fund FASTENAL COMPANY replacement masonry bit - qty 1 18.79 01 General Fund FIRE EXTINGUISHER CO 220/recharge fire extinguisher 32.00 01 General Fund FIRE EXTINGUISHER CO 220/refill fire extinguisher 94.00 01 General Fund GARRETT WHITE Reimburse G. White, mileage from 10/24/18-11/20/18 27.80 01 General Fund GIESLER AUTO REPAIR truck 34 trailer plug repairs - license C13242 55.94 01 General Fund HOME DEPOT CREDIT SERVICES 220/hacksaw & socket set, St. 2 35.94 01 General Fund HOME DEPOT CREDIT SERVICES epoxy & cutting wheel for ADA restroom walls - qty 4 80.27 01 General Fund HOME DEPOT CREDIT SERVICES epoxy to set steel dog silhouettes at Bark Park - qty 9 188.73 01 General Fund HOME DEPOT CREDIT SERVICES Water for Spouse Training at PSTC 6.76 01 General Fund IDAHO CORRECTIONAL INDUSTRIES 18-0491 Com-Dev Furniture 299.00 01 General Fund IDAHO CORRECTIONAL INDUSTRIES Cameron Arial Business Cards 46.25 01 General Fund IDAHO POWER 2200773816, City Hall Power November 2018 6,920.62 01 General Fund IDAHO POWER 2205054725, Police Power November 2018 -2,903.63 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice: Homecourt Construction Mngr 70.38 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice: Homecourt Renovations Design 69.00 01 General Fund INTERSTATE ALL BATTERY CENTER 220/fire station 1 FACP system battery 18.90 01 General Fund INTERSTATE ALL BATTERY CENTER AA & AAA batteries for Lanark Parks Shop - qty 3 24.60 01 General Fund INTN'L SOCIETY of ARBORICULTUR PNW-ISA member dues for E Huff 12/31/18-12/31/19 270.00 01 General Fund INTN'L SOCIETY of ARBORICULTUR PNW-ISA member dues for M Barton 12/31/18-12/31/19 185.00 01 General Fund JAYKER WHOLESALE NURSERY discount on invoice # 153768 & 153847 (148.31) 01 General Fund JAYKER WHOLESALE NURSERY discount on invoice # 154164 (154.38) 01 General Fund JAYKER WHOLESALE NURSERY discount on invoice # 155699 & 155924 (155.94) 01 General Fund JAYKER WHOLESALE NURSERY discount on invoice # 155701 (128.55) 01 General Fund JAYKER WHOLESALE NURSERY trees for Settlers Park - qty 4 1,023.90 01 General Fund JENNY HOSKINS instructor fee - Yoga 10/13-11/3/18 - qty 7 219.20 01 General Fund JIM CAREW Refund: refund credit on account for cancelled yoga class 74.20 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP Alarm monitoring Fire Safety Center December 2018 91.66 01 General Fund LAWN CO MAINTENANCE 19-0014 price code 1/landscape maintenance contract 11/2018 8,248.20 01 General Fund LAWN CO MAINTENANCE sprinkler blowouts at various contracted sites 3,500.00 01 General Fund LEGACY FEED & FUEL 220/3 chainsaws, 1 for St 1 & 2 spares 3,292.68 Date: 11/21/18 11:19:51 AM Page: 2Meridian City Council Meeting Agenda November 27, 2018 – Page 105 of 175 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund LOGAN SIMPSON DESIGN 18-0395-Comp Plan Professional Services 9/15/18-10/19/18 12,304.52 01 General Fund LOWE'S 220/9V batteries for smoke alarm program, 8 two packs 128.96 01 General Fund LOWE'S rope light for star & electrical tape - qty 4 42.93 01 General Fund McGUIRE BEARING CO Grease gun and lubricant 63.33 01 General Fund MERIDIAN VETERINARY CLINIC Vet Care for K9 Wyatt 370.50 01 General Fund MINUTEMAN, INC.core lock installation at Fuller Park shop & restroom 1,111.30 01 General Fund MODERN PRINTERS Business Card & Forms for PD 643.00 01 General Fund MODERN PRINTERS newsletter processing x 30,000 385.00 01 General Fund MODERN PRINTERS Printing services - Inspection stickers for Inspectors 2,080.00 01 General Fund MOTION & FLOW CONTROL PRODUCTS fittings for ice melt bulk tank repair - qty 14 199.52 01 General Fund MOUNTAIN WEST, LLC playground bark for Fuller Park - qty 110 yds 3,120.00 01 General Fund NAMPA-MERIDIAN IRRIGATION DIST NMID FY19 Irrigation - 99 Assesments (see attached document) 41,323.49 01 General Fund NATALIE MARTI Red Ribbon Week Presentation Eagle High School 300.00 01 General Fund NATURES CHOICE aquatic weed treatment at Kleiner, Settlers, & Heroes ponds 500.00 01 General Fund NESMITH BROTHERS TOWING Tow to Bruneel for Brake Failure unit #524 75.00 01 General Fund NEW YORK IRRIGATION DISTRICT 77 Acre Lake Hazel, Discover Park Irrigation, #024-001-00-47 3,619.33 01 General Fund NEW YORK IRRIGATION DISTRICT Hillsdale Parks irrigation tax, 9.69 acres, 329-001-04-21692 475.78 01 General Fund OFFICE DEPOT, INC.220/ 1 box envelopes 12.41 01 General Fund OFFICE DEPOT, INC.220/3 dz pens 8.52 01 General Fund OFFICE DEPOT, INC.220/batteries for equipment, radios, st. 1 96.41 01 General Fund OFFICE DEPOT, INC.220/clips, tape, pens, post it notes 76.60 01 General Fund OFFICE DEPOT, INC.220/office supplies, badge holders, covers,paper, pens 214.59 01 General Fund OFFICE TEAM 19-0067 w/e 10/26-John Hale-Contract Labor Records Retention 425.27 01 General Fund OFFICE TEAM 19-0067 w/e 11/2-John Hale Contract Labor Records Retention 536.21 01 General Fund OFFICE VALUE - MERIDIAN Flash Drives, Copy Paper and Report Covers for PD 516.88 01 General Fund OFFICE VALUE - MERIDIAN Key Board, Mouse, Laminator, Wrist Pad, Tissue;flash drives 657.12 01 General Fund OFFICE VALUE - MERIDIAN Report Covers & Tape for PD 97.18 01 General Fund ON THE SPOT CLEANERS #15 Dry Cleaners for PD Uniforms 1,320.00 01 General Fund ONE SOURCE INDUSTRIES Badges fir HR - New Employees and Replacement Badges 289.04 01 General Fund OXARC, INC.220/medical oxygen cylinder refill, qty 3 20.20 Date: 11/21/18 11:19:51 AM Page: 3Meridian City Council Meeting Agenda November 27, 2018 – Page 106 of 175 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund PDM DIVING, LLC Fuller Park pond work 450.00 01 General Fund PORTAPROS, LLC portable toilet at Jabil Fields 10/22/18 498.00 01 General Fund PORTAPROS, LLC portable toilets at Heritage ball fields 11/1/18 249.00 01 General Fund PORTAPROS, LLC portable toilets for Fuller Park 10/16/18 502.80 01 General Fund PORTAPROS, LLC portable toilets for Fuller Park 10/19/18 502.80 01 General Fund PORTAPROS, LLC portable toilets for Heritage ball fields 10/19/18 498.00 01 General Fund PORTAPROS, LLC portable toilets for Jabil Fields 11/1/18 218.72 01 General Fund PREMIER SIGNS 220/Remove logos on MF006 80.00 01 General Fund PRIMO POWDERCOATING INC.powder coat dog silhouettes for Bark Park - qty 15 355.00 01 General Fund REAL ANIMAL MANAGEMENT goose management services - October 2018 2,520.00 01 General Fund RED WING SHOES 220/work boots Ken Welborn 186.99 01 General Fund RMT EQUIPMENT Grasshopper mower deck belt for Storey Park - qty 1 67.93 01 General Fund RMT EQUIPMENT tire for Ventrac - qty 1 130.00 01 General Fund SAFEBUILT LLC PO 19-0033 Plan Review Services 10/2018 115,405.61 01 General Fund SCOTT COLAIANNI Per Diem: S. Colainni, Background Investigations, Boardman O 127.50 01 General Fund SHRED-IT USA, LLC.220/paper shredding ST. 1, 2, 3 & Admin 280.58 01 General Fund SHRED-IT USA, LLC.HR Shred Pick Up Oct. 2018 55.03 01 General Fund SOUTHERN COMPUTER WAREHOUSE Hewlett Packard 24 LED Backlit Monitor 2,532.24 01 General Fund SOUTHERN COMPUTER WAREHOUSE Zagg: AGG-I10RMK-BBO Zagg Rugged Messenger Carrying Case (332.20) 01 General Fund SOUTHERN COMPUTER WAREHOUSE Zagg: ZGG-I10RMK-BBO Zagg Rugged Messenger Carrying Case (996.60) 01 General Fund SPECIALTY CONSTRUCTION SUPPLY Trunk or Treat street closure signs & barricades 456.20 01 General Fund SYNCB/AMAZON 220/pallet water for training exercises 427.82 01 General Fund SYNCB/AMAZON Inspector vehicle organizers Vehicle #'s 6-12 132.90 01 General Fund SYNCB/AMAZON parade costume leggings - qty 2 24.90 01 General Fund SYNCB/AMAZON space heater for S. Ramirez 29.56 01 General Fund SYNCB/AMAZON Tape Dispensers Plan Review department 14.82 01 General Fund TATES RENTS (GENERAL OFFICE)220/repair chainsaw 79.33 01 General Fund TATES RENTS (GENERAL OFFICE)hammer drill rental-install Bark Park dog cutouts 11/9/18 44.00 01 General Fund TATES RENTS (GENERAL OFFICE)mini skid loader rental-install bark at Fuller Park 11/14/18 144.73 01 General Fund TATES RENTS (GENERAL OFFICE)power/lights for 2018 Trunk or Treat 10/25-10/26/18 678.60 01 General Fund TATES RENTS (GENERAL OFFICE)propane for forklift 25.52 01 General Fund THE LAND GROUP, INC.16-0233 prof svcs E James Ct Sidewalk Widen Path 10/2018 312.50 01 General Fund TIFCO INDUSTRIES INC gas can funnel & curved grinding disc - qty 8 116.58 01 General Fund TIFCO INDUSTRIES INC safety gloves - qty 18 396.72 Date: 11/21/18 11:19:51 AM Page: 4Meridian City Council Meeting Agenda November 27, 2018 – Page 107 of 175 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund TREASURE VALLEY PARTNERSHIP Treasure Valley Partnership Membership Dues FY19 10,044.00 01 General Fund ULTRA TOUCH CAR WASH carwash for CD #3, R. Orozco, VA127491C, 10/11/18 19.50 01 General Fund ULTRA TOUCH CAR WASH carwashes for fleet vehicles 25.40 01 General Fund USSSOA 19-0051 Volleyball officiating 10/29-11/2/18 - qty 58 games 1,295.14 01 General Fund VICTORY GREENS topsoil for fencelines & edges at Fuller Park - qty 4 yds 87.80 01 General Fund VICTORY GREENS topsoil for Fuller Park - qty 2 yds 43.90 01 General Fund VICTORY GREENS topsoil for Fuller Park fencelines & edges - qty 4 yds 87.80 01 General Fund XEROX CORPORATION - PASADENA BOW-588861 220/copier, Oct 2018 649.14 01 General Fund XEROX CORPORATION - PASADENA Xerox 7845 base 10/2018; click 9/21-10/25/18; MX4-506016 395.02 Total 01 General Fund 276,230.34 07 Impact Fund INTERMOUNTAIN COMMUNICATIONS 220/charge for providing estimate for base station cost St.6 41.67 07 Impact Fund JAYKER WHOLESALE NURSERY discount on invoice # 153768 & 153847 (78.04) 07 Impact Fund KNIFE RIVER 18-0232 pay#8 sitework,utilities,paving-Discovery Park 10/25 216,475.37 07 Impact Fund RAFTELIS 18-0454, FY18 Impact Fee Update, 10/1/18-10/31/18 17,173.26 07 Impact Fund RICE FERGUS MILLER INC 18-0501 220/2nd phase St. 6 38,123.75 07 Impact Fund THE LAND GROUP, INC.18-0459 professional services for Discovery Park 10/2018 8,057.50 Total 07 Impact Fund 279,793.51 60 Enterprise Fund A STERLING APPROACH Refund: wat/sewer/trash, #22200090-07, 1574 E Drucker Ln 63.79 60 Enterprise Fund ALPINE WEST PROPERTIES LLC.Refund: wat/sewer/trash, #17333660-04, 529 E. Baldwin St., 152.27 60 Enterprise Fund ANALYTICAL LABORATORIES INC.Reuse testing (3 tests)75.00 60 Enterprise Fund AQUA-AEROBIC SYSTEMS, INC Cam lockout assembly (4 qty)1,723.34 60 Enterprise Fund BEN & BILLIE DISHMAN Refund: wat/sewer/trash, #08085110-02, 1369 E. Red Rock Dr. 309.16 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 19-0007 FY19 Statement 11/15/18 & Delinquent Notice Proce 8,972.21 60 Enterprise Fund BISHOP PROPERTIES Refund: wat/sewer/trash, #15212172-05, 1908 N. Bing Ave., 56.91 Date: 11/21/18 11:19:51 AM Page: 5Meridian City Council Meeting Agenda November 27, 2018 – Page 108 of 175 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund BOISE-KUNA IRRIGATION DIST Water Resevior for #4 Lot 357 E Amity 449.53 60 Enterprise Fund CARL'S CYCLE SALES Tune up & service on 2003 Kawasaki Mule 618.35 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 17-0015,Watermain Rep.Wash/Carlton surveying 10/1-10/31/18 484.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 17-0023,WRRF Cap.Exp survey services 10/1-10/31/18 956.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 17-0341,WRRF Headworks surveying service 10/1-10/31/18 956.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 17-0366,ACHD Pine Meridian-Locust surveying 10/1-10/31/18 3,126.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0334,Water main Ext.Victory/Ten mile,survey 10/1-10/31/18 12,772.08 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0438,Sewer main rep.Chateau/Jericho,survey 10/1-10/31/18 8,640.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0446, Sewer Rep. CIPP FY19 surveying 10/1-10/31/2018 886.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS Water main Emergency road repair surveying 10/1-10/31/18 1,298.17 60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY WRRF Centrate Elect Equip PMR1 as of 10/31/18 971.12 60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY WRRF Centrate Elect Equip. Credit memo as of 11/5/18 (679.80) 60 Enterprise Fund CUSTOM GLASS, INC.Labor for discovering why water is leaking into Admin bldg 187.50 60 Enterprise Fund D & B SUPPLY Welding rod & measuring wheel ( 2 qty)106.82 60 Enterprise Fund DAN BERTHE Reimburse D. Berthe, PE License renewal, 1/1/19-12/31/2020 150.00 60 Enterprise Fund DANIEL & JENNIFER BARNEY Refund: wat/sewer/trash, #03154706-02, 2042 W. Tango Creek 71.55 60 Enterprise Fund DIVISION OF BLDG SAFETY Annual fee for Admin bldg elevator 125.00 60 Enterprise Fund DON THORNTON Refund: wat/sewer/trash, #66000068-03, 6591 N. Lonicera 34.08 60 Enterprise Fund DOROTHY COONSE Refund: wat/sewer/trash, #25050384-04, 3881 W. Park Creek Dr 150.00 60 Enterprise Fund DUBOIS CHEMICALS INC 19-0016 Ferric Chloride (50,460#)8,946.56 Date: 11/21/18 11:19:51 AM Page: 6Meridian City Council Meeting Agenda November 27, 2018 – Page 109 of 175 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund EL-ADA, INC.El-Ada October 2018, Meridian Cares Program x qnty 9 63.00 60 Enterprise Fund ENVIRONMENTAL EXPRESS, INC.Digestion cups (2 qty)295.43 60 Enterprise Fund EWING CO., INC.18-0354-19-0118,Well 32 Construction services 10/1-10/31/18 151,248.65 60 Enterprise Fund FASTENAL COMPANY Nitrile gloves-size XL (2,000 qty)250.40 60 Enterprise Fund FISHER SCIENTIFIC Glass carboys (2 cs)908.80 60 Enterprise Fund FORGE BUILDING CO.Refund: wat/sewer/trash, #16321772-06, 2825 N. Meridian Rd., 2,587.97 60 Enterprise Fund FRED PRYOR SEMINARS Class for Melanie Hoyt, Write Effective Policies & Procedure 199.00 60 Enterprise Fund GARY WIENCEK Refund: wat/sewer/trash, #48800619-02, 5923 S. Palatino Way, 31.02 60 Enterprise Fund GRANT MECHANICAL, INC Labor to repair HVAC, air conditioner at Oaks Lift Station 1,160.02 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Draw String Trash Bags Qty 26 25.94 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Garden hose, Wire Brush, Hdege Shears, Torch Kit, Extens Cor 209.86 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Plumbers puddy & puddy knife (2 qty)3.30 60 Enterprise Fund HUMPHREY PROPERTY MGMT Refund: wat/sewer/trash, #45200309-02, 3336 S Murlo Way, 41.41 60 Enterprise Fund IDAHO PRESS-TRIBUNE Bid Legal Advertisement, Digester 5 Cleaning 103.02 60 Enterprise Fund IDAHO PRESS-TRIBUNE Legal Notice: Greg Lift abandon 174.90 60 Enterprise Fund IDAHO PRESS-TRIBUNE Legal Notice: Professional Services, Architect & Engineering 171.60 60 Enterprise Fund INSTRUMENT TECHNOLOGIES INC.Calibrations/verifications on level transmitters (2 qty)382.50 60 Enterprise Fund INSUL-CO, INC.Pipe insulation to repair screw conveyor 1, influent (12 qty 24.90 60 Enterprise Fund IRMINGER CONSTRUCTION 18-0532,18-0369 Well 22 Construction services 10/1-10/31/18 210,184.04 60 Enterprise Fund JACK HENRY & ASSOCIATES INC Bank Fees October 2018 603.18 Date: 11/21/18 11:19:51 AM Page: 7Meridian City Council Meeting Agenda November 27, 2018 – Page 110 of 175 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund JERRY RADANDT JR.Refund: wat/sewer/trash, #24041420-06, 2815 W. Leaonard Ct., 52.82 60 Enterprise Fund LAWN CO MAINTENANCE 19-0015 price code 2/landscape maintenance contract 11/2018 1,357.10 60 Enterprise Fund LOCAL HIGHWAY TECHNICAL ASSISTANCE COUNCIL Flagger training for THyslop, EHughes, CAmbroz & WMusick 160.00 60 Enterprise Fund LOWE'S Professional Rags, Shop Supplies, Professional Shop Rags 58.26 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0135,WRRF Cap Exp testing services 10/15-10/28/18 5,788.44 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0365,WRRF Headworks Insp.service 10/29-11/11/18 1,190.20 60 Enterprise Fund METROQUIP, INC.Labor & parts for inspection on hydrolic tank-Vactor hydro 5,115.63 60 Enterprise Fund MICHAEL & JESSICA HUIZINGA Refund: wat/sewer/trash, #47901210-02, 3838 E. Kingsbridge S 103.04 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Cable tie to rebuild mixer 1 at digester 5 22.15 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Cam Lock M Nipple, Reducing Bushing Qty 2 11.21 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Close Nipple Qty 12 7.79 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Semi-ridgid vinyl tubing (60 ft)20.70 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 18-0116,WEll 28 design services as of 10/26/18 18,725.79 60 Enterprise Fund NAMPA-MERIDIAN IRRIGATION DIST NMID FY19 Irrigation - 99 Assesments (see attached document) 6,425.46 60 Enterprise Fund NANCY SHEFFIELD Refund: wat/sewer/trash, #44400109-01, 3868 S. Springfield A 26.00 60 Enterprise Fund NORCO Safety vest for MLatham 11.94 60 Enterprise Fund OFFICE VALUE - MERIDIAN Inter-department evelopes, manilla folders & hanging folders 76.96 60 Enterprise Fund OFFICE VALUE - MERIDIAN Picture Frame Qty 10 52.90 60 Enterprise Fund OFFICE VALUE - MERIDIAN USB drives (1 pk)40.99 60 Enterprise Fund POST DRILLING 18-0457,Well 33 test well construction 11/19/18 150,269.00 Date: 11/21/18 11:19:51 AM Page: 8Meridian City Council Meeting Agenda November 27, 2018 – Page 111 of 175 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund RAYMOND OLESON Refund: wat/sewer/trash, #08320404-02, 1484 E. Summerplace S 55.78 60 Enterprise Fund RED WING SHOES Safety boots for DPatton 144.49 60 Enterprise Fund RED WING SHOES Safety boots for KWolford 171.59 60 Enterprise Fund RED WING SHOES Safety boots for MLatham 114.74 60 Enterprise Fund RED WING SHOES Safety boots for PZarate 171.59 60 Enterprise Fund RED WING SHOES Safety boots for RRhodes 153.99 60 Enterprise Fund RICHARD & KAREN CROSS Refund: wat/sewer/trash, #0602116-02, 1805 E. Golden Oat Ct. 89.30 60 Enterprise Fund RICHARD & KATHLEEN CATHEY Refund: wat/sewer/trash, #23023862-01, 1223 N Meridian Rd., 25.59 60 Enterprise Fund RUSSELL GORDON Refund: wat/sewer/trash, #45301102-03, 749 E. Reflect Ridge 32.44 60 Enterprise Fund SAWTOOTH LAW OFFICES Watermain REp. Chateau/Delmar Review agreement 10/5/18 400.00 60 Enterprise Fund SEAN WHITE & MELINDA JORGENSEN Refund: wat/sewer/trash, #45290204-02, 1480 E. Adelaide St., 170.80 60 Enterprise Fund SPF WATER ENGINEERING, LLC FY2019 Consulting Engineering Water 10/1-12/2/2018 1,109.00 60 Enterprise Fund STEPHEN & MARIA TRAMPE Refund: wat/sewer/trash, #05850207-03, 178 E. Rio Colinas Dr 66.19 60 Enterprise Fund SYNCB/AMAZON Remote control for TV in Admin 2 floor conference room 24.99 60 Enterprise Fund TATES RENTS (GENERAL OFFICE)Rental of manlift to upgrade lighting in dewatering bldg 338.00 60 Enterprise Fund TC SALES & SERVICE Parts to repair pump 1 at Whitestone lift station 3,065.90 60 Enterprise Fund TECO ONE LLC.Refund: wat/sewer/trash, #99010680-01, 7200 N. Basco Ln., 62.03 60 Enterprise Fund TELANSWER, INC After Hour Answering Service 11/1 to 11/30/18 151.40 60 Enterprise Fund THE UPS STORE NPDES sample shipping 94.96 60 Enterprise Fund TRACK UTILITIES, INC 19-0020 Labor to perform transformer baseline (8 hrs)6,861.16 Date: 11/21/18 11:19:51 AM Page: 9Meridian City Council Meeting Agenda November 27, 2018 – Page 112 of 175 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund UNISON COMFORT TECHNOLOGIES Controller to repair HVAC at fermentation bldg 523.29 60 Enterprise Fund UNIVAR Acid for cleaning diffuser heads in post air & aeration basi 115.61 60 Enterprise Fund USA BLUEBOOK Motorized ball valve 336.45 60 Enterprise Fund WAYNE & DENA ROSS Refund: wat/sewer/trash, #46600034-03, 3914 S. Como Ave., 32.61 60 Enterprise Fund WM LAMPTRACKER, INC.Lamp recycle kit 109.00 Total 60 Enterprise Fund 624,207.86 Report Total 1,180,231.71 Date: 11/21/18 11:19:51 AM Page: 10Meridian City Council Meeting Agenda November 27, 2018 – Page 113 of 175 City Council Meeting Agenda November 27th, 2018 Agenda Item Number: 8 Project File Number: Item Title: Items Moved from Consent Agenda Meeting Notes: Changes to Agenda: Item 9B Rockbury Townhones (H-2018.0091) will not be heard tonight because the site was posted incorrectly. The applicant has requested the application to be continued to January 2nd. A new hearing date for City Council needs to be set, and the applicant must correctly post the site and pay the City to re -mail and re -publish notices of the new hearing date. Item #9A: Whiteacre Subdivision No. 6 (H-2018.0124) • Final Plat Final Plat for Whiteacre Subdivision No. 6 (H-2018-0124) consisting of 34 residential building lots and 8 common lots on 5.45 acres of land in the R-8 zoning district. The applicant is in agreement with the staff report. Staff received the email in agreement with the staf report after the deadline for the item to be placed on the consent agenda. City Council Meeting November 27, 2018 City Council Meeting Agenda November 27th, 2018 Agenda Item Number: 9 A Project File Number: H-2018-0124 Item Title: Final Plat for Whiteacre Subdivision No. 6 (H-2018-0124) by Kent Brown, Located on the West side of N. Meridian Rd. between W. Ashton Dr. and W. Lava Falls Dr. Meeting Notes: u APPROVED I TEM SHEET C ouncil Agenda I tem - 8.A . Presenter: Estimated Time f or P resentation: Title of I tem - F inal P lat for Whiteacre Subdivision No. 6 (H-2018-0124) by K ent Brown, L ocated on the West side of N. M eridian Rd. between W. Ashton Dr. and W. L ava F alls Dr. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S taff Report S taff Report 11/21/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 11/21/2018 - 11:58 A M Meridian City Council Meeting Agenda November 27, 2018 – Page 114 of 175 Whiteacre Subdivision No. 6– FP (H-2018-0124) PAGE 1 STAFF REPORT MEETING DATE: November 27, 2018 TO: Mayor and City Council FROM: Josh Beach, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Whiteacre Subdivision No. 6 – FP (H-2018-0124) I. APPLICATION SUMMARY The applicant, Kent Brown, has applied for final plat (FP) approval of 34 single-family residential building lots and 8 common lots on 5.45 acres of land in an R-8 (medium-density residential) zoning district, for Whiteacre Subdivision No. 6. II. STAFF RECOMMENDATION Staff recommends approval of the Whiteracre Subdivision No. 6 final plat subject to the conditions noted in Sections VI and VII below. These conditions shall be considered in full, unless expressly modified or deleted by motion of the City Council. III. PROPOSED MOTION Approval I move to approve File Number H-2018-0124 as presented in the staff report for the hearing date of November 27, 2018, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2018-0124, as presented during the hearing on November 27, 2018, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2018-0124 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located on the west side of N. Meridian Road, between W. Ashton Drive and W. Lava Falls Drive, in the NW ¼ of Section 36, Township 4N., Range 1W. B. Applicant/Representative: Whiteacre Development Corp 701 Allen Street, Ste.104 Meridian, ID 83642 C. Owner: Whiteacre Development 701 S. Allen Street Suite 401 Meridian City Council Meeting Agenda November 27, 2018 – Page 115 of 175 Whiteacre Subdivision No. 6– FP (H-2018-0124) PAGE 2 Meridian, ID 83642 V. STAFF ANALYSIS The proposed final plat depicts 34 single-family residential building lots and 8 common lots on 5.45 acres of land in an R-8 zoning district. The gross density of the proposed subdivision is 6.4 dwelling units (d.u.) per acre with a net density of 7.8 d.u. per acre. All of the lots are for single-family detached homes and must comply with the dimensional standards of the R-8 zoning district listed in UDC Table 11-2A-6. Staff has reviewed the proposed plat and found it in compliance with the aforementioned dimensional standards. The open space provided for this phase of development includes several street buffer common lots and a micropath lot. No amenities are proposed for this phase of the development; all were constructed with previous phases. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. The number of buildable lots and common area is the same as shown on the approved preliminary plat; therefore, staff finds the proposed final plat in substantial compliance with the approved preliminary plat. VI. SITE SPECIFIC CONDITIONS 1. The applicant shall comply with all applicable conditions of approval associated with this site (H- 2016-0019, and recorded development agreement instrument #2016-051942). 2. The applicant has until October 26, 2020, to obtain City Engineer’s signature on the final plat or apply for a time extension in accord with UDC 11-6B-7. 3. The final plat prepared by prepared by Idaho Survey Group, dated 9/14/2018, prepared by Gregory G. Carter, shall is approved as shown. 4. The submitted landscape plan prepared by Tomlinson Construction, Inc, dated 10/22/2018 is approved as shown. 7. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 8. All fencing installed on the site must comply with the fencing plan depicted on the landscape plan, the conditions in this report, and with the standards listed in UDC 11-3A-6 and 11-3A-7. The applicant is responsible for constructing fencing along all internal common lots. 9. The fencing along common lots shall meet the requirements of UDC 11-3A-7, specifically the requirement that the “lattice” portion of the fencing not impede vision by more than 20%. 10. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the applicant of responsibility for compliance. 11. With the final plat application, the applicant shall provide an exhibit that shows the setbacks, building envelope, and orientation of the lots and structures on all common lots. 12. The applicant shall construct homes within the proposed development consistent with the elevations approved with the recorded development agreement. 13. The applicant shall receive approval of the street names prior to signature on the final plat. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall Meridian City Council Meeting Agenda November 27, 2018 – Page 116 of 175 Whiteacre Subdivision No. 6– FP (H-2018-0124) PAGE 3 coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover ove r sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, and prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. Meridian City Council Meeting Agenda November 27, 2018 – Page 117 of 175 Whiteacre Subdivision No. 6– FP (H-2018-0124) PAGE 4 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been instal led in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year -round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC Meridian City Council Meeting Agenda November 27, 2018 – Page 118 of 175 Whiteacre Subdivision No. 6– FP (H-2018-0124) PAGE 5 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. VIII. EXHIBITS A. Vicinity Map B. Approved Preliminary Plat (dated: 02/10/2016) C. Proposed Final Plat (dated: 09/14/2018) D. Proposed Landscape Plan (dated: 10/22/2018) Meridian City Council Meeting Agenda November 27, 2018 – Page 119 of 175 Whiteacre Subdivision No. 6– FP (H-2018-0124) PAGE 6 Exhibit A – Vicinity Map Meridian City Council Meeting Agenda November 27, 2018 – Page 120 of 175 Whiteacre Subdivision No. 6– FP (H-2018-0124) PAGE 7 Exhibit B – Approved Preliminary Plat (dated: 02/10/16) Meridian City Council Meeting Agenda November 27, 2018 – Page 121 of 175 Whiteacre Subdivision No. 6– FP (H-2018-0124) PAGE 8 Exhibit C – Proposed Final Plat (dated: 09/14/2018) Meridian City Council Meeting Agenda November 27, 2018 – Page 122 of 175 Whiteacre Subdivision No. 6– FP (H-2018-0124) PAGE 9 Exhibit D – Proposed Landscape Plan (dated: 10/22/2018) Meridian City Council Meeting Agenda November 27, 2018 – Page 123 of 175 City Council Meeting Agenda November 27th, 2018 Agenda Item Number: 9 B Project File Number: H-2018-0091 Item Title: Public Hearing for Rockbury Townhomes (H-2018- 0091) by Michael Nigh, Located North of W. Chinden Blvd. on the West side on N. Tree Farm Way Request: Preliminary Platconsisting of 47 residential lots and 8 common lots on 6.23 acres of land in an R-15 zoning district Meeting Notes: Vie- �+�� I TEM SHEET C ouncil Agenda I tem - 8.B . Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing for Rockbury Townhomes (H-2018-0091) by M ichael Nigh, L ocated North of W. Chinden Blvd. on the West side on N. T ree F ar m Way C lic k Here for Applic ation Materials C lic k Here to S ign Up to Tes tify at Hearing C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S taff Report S taff Report 11/21/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 11/21/2018 - 12:17 P M Meridian City Council Meeting Agenda November 27, 2018 – Page 124 of 175 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 11/27/2018 Hearing Type: Council Item Number: 9-B Project Name: Rockbury Townhomes Project No.: H-2018-0091 Active: ❑ There are no signatures posted for this meeting type yet. Go Back To List Export To Excel © 2018 - City of Meridian, Idaho Page 1 of 1 http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=113 11/30/2018 City Council Meeting Agenda November 27th, 2018 Agenda Item Number: 9 C Project File Number: Item Title: Public Hearing Proposed Park Fees Meeting Notes: L�� I TEM SHEET C ouncil Agenda I tem - 8.C. Presenter: J ake Garro Estimated Time f or P resentation: Title of I tem - Public Hearing for P roposed P arks F ees C lic k Here to S ign Up to Tes tify at Hearing C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Notice Cover Memo 11/8/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 11/8/2018 - 5:27 P M Meridian City Council Meeting Agenda November 27, 2018 – Page 145 of 175 CITY OF MERIDIAN NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN, pursuant to the ordinances of the City of Meridian and the laws of the State of Idaho, that the City Council of the City of Meridian will hold a public hearing at 6:00 p.m. on Tuesday, November 27, 2018 , at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, regarding proposed new and amended fees as set forth below. Further information is available at the Parks & Recreation Department at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho. Any and all interested persons shall be heard at the public hearing. Written testimony is welcome; written materials should be submitted to the City Clerk. All testimony and materials presented shall become property of the City of Meridian. For auditory, visual, or language accommodations, please contact the City Clerk’s Office at (208) 888-4433 at least 48 hours prior to the public hearing. Proposed new or amended fees: 2019 Winter.Spring Activity Guide Class Fees: Preschool Fun $37.00 Preschool Fun PLUS $42.00 Dazzle & Dance $30.00 Ballet, Tap, Jazz Combo $30.00 - $35.00 Ballet, Tap, Jazz Kindergarten Combo $35.00 Ballet, Tap Combo 1 $40.00 Jazz, Lyrical Combo 2 $40.00 Rec Cheerleading 1 $35.00 Rec Cheerleading 2 $35.00 Rec Cheerleading 3 $40.00 Rec Cheerleading 4 $40.00 Tumble & Twist $40.00 - $45.00 Tumble & Flip $45.00 Little Ninja Capoeira – Beginning Capoeira $45.00 Capoeira 1 $35.00 Capoeira 2 $35.00 Martial Arts for Kids – Smiling Tigers $40.00 Martial Arts for All Ages – Beginning Class $40.00 Martial Arts for All Ages – Intermediate/Advanced Class $40.00 Girls Lacrosse Academy for New Players – Level 1 $18.00 Girls Lacrosse Academy for New Players – Level 2 $18.00 Youth Coed Learn to Play Lacrosse Class $27.00 Adult Learn to Play Lacrosse Class $18.00 Amazing Athletes $60.00 Winter Acrylics $75.00 Paint with your Kids $15/person Star Wars $60.00 Mix It Up – Mixed Media $55.00 Pop Art $70.00 Painted Pots and Flowers $25/Family Meridian City Council Meeting Agenda November 27, 2018 – Page 146 of 175 Spring Watercolors $75.00 City Bots $40.00 Battle -Bots $40.00 Beginning Acting $125.00 Mary Poppins Spring Break Musical Theater Camp $155.00 Drumline $55.00 Yoga – All Levels $50.00 Yoga – Gentle Yoga $50.00 Yoga – Beyond the Basics $50.00 Yoga – Unlimited Yoga $65.00 Restorative & Guided Meditation Workshop $10.00 Yoga – Fundamentals $30.00 Gentle Movement Stretch $21.00 - $28.00 Pickleball 101 $60.00 Line Dancing – Intermediate $15.00 - $30.00 Line Dancing – Beginner $15.00 - $30.00 Line Dancing – 8 day option $40.00 Cooking with Kids $65.00 Lighten -up & Live Well $180.00 Fine Art Painting $70.00 Working with Watercolor Seminars $350.00 Vintage Furniture & Décor Workshop $65.00 From Revelations to Reality $125.00 McCall Winter Carnival – Day Trip $55.00 Whittenberger Planetarium Program & Lunch $27.00 Shoshone Falls – Day Trip $55.00 Design ing a Water Conserving Landscape FREE Sports League Team Fees Current Proposed Spring Softball $424.53 $443.40 Picnic Shelter Reservation Fees Current Proposed Fuller Park Shelter #1 N/A $50.00 Fuller Park Shelter #2 N/A $50.00 Fuller Park Shelter #3 N/A $40.00 Fuller Park Shelter #4 N/A $40.00 DATED this 16th day of November, 2018. C.Jay Coles, CITY CLERK PUBLISH on November 16 and November 23. Meridian City Council Meeting Agenda November 27, 2018 – Page 147 of 175 City Council Meeting Agenda November 27th, 2018 Agenda Item Number: 9 D Project File Number: Item Title: Resolution No. 18-2118: Resolution Adopting New Fees of The Meridian Parks And Recreation Meeting Notes: Department; Authorizing The Meridian Parks And Recreation Department To Collect Such Fees; And Providing An Effective Date Yf APPROVED I TEM SHEET C ouncil Agenda I tem - 8.D. Presenter: Estimated Time f or P resentation: Title of I tem - Resolution No. 18-2118: Resolution Adopting New F ees Of T he M eridian Parks And Recreation Department; Authorizing T he M eridian Parks And Recreation Department To Collect S uch Fees; And P roviding An Effective D ate C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Resolution Resolution 11/8/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 11/8/2018 - 10:09 A M Meridian City Council Meeting Agenda November 27, 2018 – Page 148 of 175 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 11/27/2018 Hearing Type: Council Item Number: 9-C Project Name: Proposed Park Fees Project No.: - Active: ❑ There are no signatures posted for this meeting type yet. Go Back To List Export To Excel © 2018 - City of Meridian, Idaho Page 1 of 1 http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=114 11/30/2018 CITY OF MERIDIAN RESOLUTION NO. 18-2118 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS MILAM, PALMER A RESOLUTION ADOPTING NEW FEES OF THE MERIDIAN PARKS AND RECREATION DEPARTMENT; AUTHORIZING THE MERIDIAN PARKS AND RECREATION DEPARTMENT TO COLLECT SUCH FEES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, following publication of notice in the Meridian Press on Nov. 16, 2018 and Nov. 23, 2018, according to the requirements of Idaho Code section 63-1311A, on Nov. 27, 2018, the City Council of the City of Meridian held a hearing on the adoption of proposed new fees of the Meridian Parks and Recreation Department, as set forth in Exhibit hereto; and WHEREAS, following such hearing, the City Council, by formal motion, did approve said proposed new fees of the Meridian Parks and Recreation Department; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the 2019 Winter.Spring Fee Schedule of the Meridian Parks and Recreation Department, as set forth in Exhibit A hereto, is hereby adopted. Section 2. That the fees adopted for the 2018 Fall Activity Guide shall remain in effect as to those classes until such classes are concluded, at which point the fees set forth in Exhibit,4 hereto shall supersede any and all fees for the enumerated services previously adopted. Section 3. That the Meridian Parks and Recreation Department is hereby authorized to implement and carry out the collection of said fees. Section 4. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 27th day of Nov. 2018. APPROVED by the Mayor of the City of Meridian, Idaho, this 27th day of Nov. 2018. ATTEST C.Jay oles, Ciby Clerk APPROV sT y eerd, Mayor oma, 0q Ci1y Of E IUTAN W SEAL ,e ADOPTION OF FEE SCHEDULE OF MERIDIAN PA EATION DEPARTMENT PAGE 1 OF 3 EXHIBIT A 2019 Winter.Spring Activity Guide Class Fees: Preschool Fun $37.00 Preschool Fun PLUS $42.00 Dazzle & Dance $30.00 Ballet, Tap, Jazz Combo $30.00 - $35.00 Ballet, Tap, Jazz Kindergarten Combo $35.00 Ballet, Tap Combo 1 $40.00 Jazz, Lyrical Combo 2 $40.00 Rec Cheerleading 1 $35.00 Rec Cheerleading 2 $35.00 Rec Cheerleading 3 $40.00 Rec Cheerleading 4 $40.00 Tumble & Twist $40.00 - $45.00 Tumble & Flip $45.00 Little Ninja Capoeira – Beginning Capoeira $45.00 Capoeira 1 $35.00 Capoeira 2 $35.00 Martial Arts for Kids – Smiling Tigers $40.00 Martial Arts for All Ages – Beginning Class $40.00 Martial Arts for All Ages – Intermediate/Advanced Class $40.00 Girls Lacrosse Academy for New Players – Level 1 $18.00 Girls Lacrosse Academy for New Players – Level 2 $18.00 Youth Coed Learn to Play Lacrosse Class $27.00 Adult Learn to Play Lacrosse Class $18.00 Amazing Athletes $60.00 Winter Acrylics $75.00 Paint with your Kids $15/ person Star Wars $60.00 Mix It Up – Mixed Media $55.00 Pop Art $70.00 Painted Pots and Flowers $25/Family Spring Watercolors $75.00 City Bots $40.00 Battle -Bots $40.00 Beginning Acting $125.00 Mary Poppins Spring Break Musical Theater Camp $155.00 Drumline $55.00 Yoga – All Levels $50.00 Yoga – Gentle Yoga $50.00 Yoga – Beyond the Basics $50.00 Yoga – Unlimited Yoga $65.00 Restorative & Guided Meditation Workshop $10.00 Meridian City Council Meeting Agenda November 27, 2018 – Page 150 of 175 ADOPTION OF FEE SCHEDULE OF MERIDIAN PARKS & RECREATION DEPARTMENT PAGE 3 OF 3 Yoga – Fundamentals $30.00 Gentle Movement Stretch $21.00 - $28.00 Pickleball 101 $60.00 Line Dancing – Intermediate $15.00 - $30.00 Line Dancing – Beginner $15.00 - $30.00 Line Dancing – 8 day option $40.00 Cooking with Kids $65.00 Lighten -up & Live Well $180.00 Fine Art Painting $70.00 Working with Watercolor Seminars $350.00 Vintage Furniture & Décor Workshop $65.00 From Revelations to Reality $125.00 McCall Winter Carnival – Day Trip $55.00 Whittenberger Planetarium Program & Lunch $27.00 Shoshone Falls – Day Trip $55.00 Designing a Water Conserving Landscape FREE Sports League Team Fees Current Proposed Spring Softball $424.53 $443.40 Picnic Shelter Reservation Fees Current Proposed Fuller Park Shelter #1 N/A $50.00 Fuller Park Shelter #2 N/A $50.00 Fuller Park Shelter #3 N/A $40.00 Fuller Park Shelter #4 N/A $40.00 Meridian City Council Meeting Agenda November 27, 2018 – Page 151 of 175 City Council Meeting Agenda November 27th, 2018 Agenda Item Number: 9 E Project File Number: Item Title: Benefits Committee Discussion Meeting Notes: u✓ APPROVED 6or�Irr�C veGv� ej c ti0v 5061abte �VaT--rerl 00mr,-k I TEM SHEET C ouncil Agenda I tem - 8.E . Presenter: Christena Barney Estimated Time f or P resentation: Title of I tem - B enefits Committee D iscussion C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Memo Cover Memo 11/26/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.Coles, C.J ay Approved 11/21/2018 - 1:37 P M Meridian City Council Meeting Agenda November 27, 2018 – Page 152 of 175 HUMAN RESOURCES DEPARTMENT MEMORANDUM DATE: 11/27/2018 TO: MAYOR DEWEERD AND CITY COUNCIL FROM: CITY OF MERIDIAN BENEFITS COMMITTEE RE: MEDICAL, DENTAL AND VISION FUNDING RECOMMENDATION The Benefits Committee would like to formally recommend Partially Self -Funding as the funding method for the medical, dental and vision plans beginning January 1, 202 1. The Benefits Committee is always looking for ways to assist in controlling the ever rising benefits costs while continuing to provide a comprehensive, family-focused and competitive package to the employees. To do this, the Benefits Committee has been discussing the option of partially self- funding for many years now. The Committee has focused, trained on and vetted out several benefit funding options that include Fully-Insured, Min/Max, and Partially Self-Funded. We have discussed, compared, considered, and reviewed risk vs. reward in each of the options. Fully-Insured: This is the funding option we currently use. This option leaves the City vulnerable for large premium increases with limited plan design. It has worked for the City for many years, however as we grow and new generations enter our workforce it is not providing the flexibility needed to continue to attract and retain quality employees. Min/Max: This funding option is a small step towards self-funding. This option limits the potential risks and the potential gain. It is structured much like a self-funded plan but is still considered fully- insured due to the City has lack flexibility in plan design. The only positive the committee found in this option is the ability to limit future increases and by that mitigating some risk. This mean s that the premiums can only rise to a maximum of 10% and a decrease of up to 5% (minimum). Meridian City Council Meeting Agenda November 27, 2018 – Page 153 of 175 Partially Self-Funded: Provides a greater level of flexibility in plan design essentially providing a better “bang for the buck”. It also provides an opportunity to keep the pre mium dollars in a trust account in the event we have a bad year and collect the interest accrued. This essentially will allow the City (the trust) the ability to level out the plan costs from year to year. Partially Self-Funding does provide greater flexibility, but with that comes greater risk. We have met with the Department of Insurance (DOI) to discuss this and there are measures put in place to help mitigate the risk such as stop loss coverage, meeting the DOI reserve requirements, a robust wellness program and advice and guidance of our broker (Mercer). In vetting this option out, in the addition to the committee meeting with DOI, Human Resources and Finance have met with the City of Caldwell and the City of Boise to discuss any pitfalls and advice they could provide in switching from fully-insured to partially self-funded. Both agencies have been partially self-insured for many years and have no plans to convert back. A trust is required for the partially self-funding option which includes creating a separate entity and a separate bank account from the City which is managed by 2-5 trust members. That being said, Finance has stated that they will not provide accounting services for the Trust that is required for the partially self-funded option. We will need to have a third party vendor to provide all financial, auditing, and actuarial services of which our broker can provide many of the services needed. Information was provided to you prior to and during the November 1 3, 2018 Council Meeting in regards to these funding methods and the process that the Benefits Committee has explored to bring this recommendation before you. Meridian City Council Meeting Agenda November 27, 2018 – Page 154 of 175 H EALT H W EALT H C AR EER BOISE MERCER STRATEGY FOR ACTION - SELF-FUNDING RECOMMENDATION November 27, 2018 2 Self-Insured w/o Stop Loss Self-Insured w/ Stop Loss Minimum Premium Fully Insured Participating Fully Insured Non-Participating Increasing Employer Risk Low Risk High Risk Decreasing Employer Flexibility Low Flexibility High Flexibility INSURED CONTRACT OPTIONS SELF-FUNDING GROUP HEALTH PLANS COMPARISON OF FUNDING ALTERNATIVES Risk Continuum 3 SELF-FUNDING PLANNING AND PREPARATIONS •File State of Idaho Application •Designate Trustees •Specific & Aggregate Re-Insurance Coverage (Stop-Loss) •Fidelity Bond •Meet with DOI to review requirements •Develop/Begin Trust –Trust Agreement –Transfer Reserve Funds into Trust Account (Council Approval) •Decide whether to market or continue with BCI 4 SELF-FUNDING COSTS •State of Idaho Application ($500 Fee –One-time Cost) •Develop/Begin Trust –Trust Agreement ($1,000 Attorney Fees –One-time Cost, approximate) •Transfer Reserve Funds into Trust Account ($1,251,228 estimated –One-time Cost) •Year One Ongoing Costs (Actuarial, Fidelity, Audit, FTE: $55,990) •Total One-Time (Paid by City): $1,308,678 •Ongoing Costs (all approximate) –DOI Annual Fees $540 –Actuarial Services $15,000 –Independent Audited Financials of Trust –Annually $10,000 –½ Time FTE $29,950 –Fidelity Bond $500 –Total Ongoing Costs (Paid by Trust): $55,990 5 CURRENT CONSTRAINTS POSSIBLE OPTIONS –Current Constraints the City of Meridian Faces -Competitive job market -Four generations in the workplace -Inability to be flexible in our benefit options -Inability to compete with major public/private sector competitors in voluntary/alternative benefit options –Possible Options to Address Constraints -Enhanced Benefit Offerings -Concierge -Holistic -Wellness -Additional Services -Premium Holiday 6 NEXT STEPS –Stand for Questions –November 27, 2018 Council Meeting: -Consideration of the Formal Recommendation from the Benefits Committee -Formal Action from the Council Services provided by Mercer Health & Benefits LLC. California Insurance License 0E75483 City Council Meeting Agenda November 27th, 2018 Agenda Item Number: 10 A Project File Number: Item Title: Code Enforcement Presentation Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 9.A . Presenter: Rich Everett Estimated Time f or P resentation: 15 min Title of I tem - C ode E nforcement P resentation C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate P resentation P resentation 11/21/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.Coles, C.J ay Approved 11/21/2018 - 9:18 A M Meridian City Council Meeting Agenda November 27, 2018 – Page 155 of 175 Meridian Police Department Code Enforcement Meridian City Council Meeting Agenda November 27, 2018 – Page 156 of 175 Meridian City Council Meeting Agenda November 27, 2018 – Page 157 of 175 We safeguard the quality of life and property values for the citizens of Meridian through education, community partnership and enforcement. Meridian City Council Meeting Agenda November 27, 2018 – Page 158 of 175 Commonly referred to as “quality of life issues” such as: Abandoned vehicles and parking violations Weeds and nuisances Junk properties Meridian City Council Meeting Agenda November 27, 2018 – Page 159 of 175 Meridian City Council Meeting Agenda November 27, 2018 – Page 160 of 175 Common Parking Violations o Blocking a sidewalk o Too close to a fire hydrant o Right hand tires further than 18” from curb (wrong way parking) o Too Close to an intersection or curb cut out o Expired registration o Not displaying valid license plates Meridian City Council Meeting Agenda November 27, 2018 – Page 161 of 175 Meridian City Council Meeting Agenda November 27, 2018 – Page 162 of 175 Meridian City Council Meeting Agenda November 27, 2018 – Page 163 of 175 Meridian City Council Meeting Agenda November 27, 2018 – Page 164 of 175 Nuisance materials leaked, seeped, dripped, sprayed, or dumped on the ground on private property. ABATABLE NUISANCE Meridian City Council Meeting Agenda November 27, 2018 – Page 165 of 175 ABATABLE NUISANCE WEEDS –Over 8” in height –Fire hazard –Designated noxious Meridian City Council Meeting Agenda November 27, 2018 – Page 166 of 175 ABATABLE NUISANCE Graffiti on any surface. Patrol investigates the crime and we ensure the graffiti is removed or covered. Meridian City Council Meeting Agenda November 27, 2018 – Page 167 of 175 ABATABLE NUISANCE Snow and ice on sidewalk abutting or adjoining private property. Meridian City Council Meeting Agenda November 27, 2018 – Page 168 of 175 GENERAL NUISANCE Junk Vehicle –Cannot be safely operated under its own power. Meridian City Council Meeting Agenda November 27, 2018 – Page 169 of 175 GENERAL NUISANCE Stagnant Water Meridian City Council Meeting Agenda November 27, 2018 – Page 170 of 175 GENERAL NUISANCE Refuse, decay, garbage, or filth exposed to the elements creating an offensive, unhealthy, or unsanitary condition. Meridian City Council Meeting Agenda November 27, 2018 – Page 171 of 175 GENERAL NUISANCE Discarded matter with no substantial value exposed to the elements or accumulation of and/or failure to dispose of solid waste Meridian City Council Meeting Agenda November 27, 2018 – Page 172 of 175 How do we become aware of these violations? •Direct calls from the public •Online reporting •In person reporting •Citizen contacts •Officer observations Meridian City Council Meeting Agenda November 27, 2018 – Page 173 of 175 Meridian City Council Meeting Agenda November 27, 2018 – Page 174 of 175 Meridian City Council Meeting Agenda November 27, 2018 – Page 175 of 175 City Council Meeting Agenda November 27th, 2018 Agenda Item Number: 11 Project File Number: Item Title: Future Meeting Topics Meeting Notes: City Council Meeting Agenda November 27th, 2018 Agenda Item Number: 12 Project File Number: Item Title: Executive Session per Idaho State Code 74-206(1)(b): To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent and 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Meeting Notes: 7 �q ��