2018-11-28City of Mendian
tiolid Waste
Advisory Commission
REGULAR MEETING AGENDA
Wednesday, November 28, 2018
4:00 P.M. - 5;00 P.M.
Meridian, City Hall, Council Chambers
33 East Broadway Avenue
Meridian, Idaho
208-888-4433
l'. Cali to Order
2. Roll -call Attendance:
A. 'Voting Members
Vacant.
_ Mark Nelson
Steve Cory
Karie'Glenn
Dave Neal
B. Ex Officio Members
_Genesis Milani;
3. Approval of the Agenda;
4'. Approval of Minutes; October 24,
5. Action Items:
A. Old' Business
Megan Larson
Andrea Pogue
J, ScottWalters.
Victoriah Madrigal, youth.member
_,,Rachele Klein (Republic Services).
2018.
1, Trash or Treasure -Citywide Program Planning; Discussion:- BrettBaranco, MPD
2, Solid Waste Roles and Responsibilities Discussion Cont'd — DavidMiles, PW
3, Sidewalk; Container Placement Update—Rachele Klein
4, SWAC Annual Report—, Commissioners Glenn and Cory
5. County SWAC/Proposed Weight Based Landfill Fees Commissioner Cory
B. New ]Business
1, Recycle a Bicycle Program, and Serial Numbers Discussion — Commissioner Cory
2, Meridian Glass Recycling Programs [.tpdate — Rachele Klein, RS
3, SWAC December, meeting — general discussion
6. Next Meetings December 26, 2018
7. Adjournment
Solid'Waste Advisory Commission Meeting — November, 28, 2018, Page 1 of 1
All Materials presented'at public meetings shall become, property of the City of Meridian,
Anyone desiring accommodation for disabilities related to documents and/or hearings,
please contact the City Clerk's Office at 888-4433 at least 48' hours prior to the public meeting;
City of Meridian
S a- I i d Waste
Advisory Commission
REGULAR MEETING MINUTES
Wednesday, November 28, 2018
Meridian City Hall, Council Chambers
33 East Broadway Avenue
1. Call to Order 4:01pm
2. Roll -call Attendance:
A. Voting Members
_ Vacant
X Mark Nelson
X Steve Cory
X Karie Glenn
X Dave Neal
B. Ex Officio Members
X Genesis Milam
O Megan Larsen
O Andrea Pogue (Bill Nary, attended for legal)
X J. Scott Walters
X Victoriah Madrigal, youth member
X Rachele Klein (Republic Services)
3. Approval of the Agenda:
Commissioner Walters made a motion to approve the agenda as presented
Motion was seconded by Commissioner Neal. All ayes, motion carried
4. Approval of Minutes: October 24, 2018
Commissioner Neal made a motion to approve the minutes as presented
Motion was seconded by Commissioner Walters. All ayes, motion carried
5. Action Items:
A. Old Business
1. Trash or Treasure -Citywide Program Planning Discussion - Brett Baranco, MPD
Brett updated commissioners on the status of getting before City Council to request
permission to proceed with Trash to Treasure in 2019 for a citywide event rather than just
an isolated area as previous years.
Commissioner Walters made a motion to confirm the commission's desire for Brett to
continue to work with Commissioner Pogue in order to appear before City Council for
authorization to hold 2019 citywide Trash to Treasure event.
Motion was seconded by Commissioner Neal. All ayes, motion carried
2. Solid Waste Roles and Responsibilities Discussion Cont'd — David Miles, PW
Dave Miles brought back to the commissioners for further review the redlined draft of
SWAC Roles and Responsibilities as reflected in Chapter 6 sections 2-6-1 through 2-6-5
Solid Waste Advisory Commission Meeting — November 28, 2018. Page 1 of 1
All Materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Commissioner Neal made a motion accept the draft as presented and authorize staff to
proceed to City Council with SWAC's recommendation of approval.
Motion was seconded by Commissioner Walters. All ayes, motion carried
3. Sidewalk Container Placement Update — Rachele Klein
Rachele Klein provided documentation from various surrounding agencies and as well
from staff in regards to current wording of city code and potential edits in order to
provide clarity of the placement of carts.
Discussions included; keeping it brief, each person's interpretation will differ regardless
of verbiage, confirmed 4' reach of truck, varied setups within the residential subdivisions
make it difficult to make a one size fits all.
Commissioner Walters made a motion defer further discussion and or decision to next
meeting. Allowing commissioners time to consider all suggestions
Motion was seconded by Commissioner Nelson. All ayes, motion carried
4. SWAC Annual Report — Commissioners Glenn and Cory
Commissioner Glenn provided updated annual report docs for review. She confirmed the
numbers for revenue and expenses for FY2018, with the explanation that Konrad's
numbers will not typically match her numbers. This is due to timing of Republic
Services obtaining the service and data and the actual posting of funds by City of
Meridian. The annual report financial data reflects the status of actions taken in FY2018.
Commissioner Glenn also provided the monthly status for beginning FY2019.
Commissioner Nelson made a motion to approve the 2018 annual report as presented and
proceed with formal submission to City Council.
Motion was seconded by Commissioner Madrigal. All ayes, motion carried
5. County SWAC/Proposed Weight Based Landfill Fees — Commissioner Cory
It is the desire of the county for the landfill to have weight based rates. It appears that the
surrounding agencies have concluded that it would be a good change as well, with the
request that it be a revenue neutral change. A request for a cost of service survey was
denied. Republic Services has submitted public records requests for information on the
proposed rates; as of tonight's meeting the response received "would be 10 days for
response". Commissioner Cory, staff and Rachelle w/ Republic Surveys reiterated; that
there is a lack of information, they are waiting for responses, agendas, documents, etc.
B. New Business
1. Recycle a Bicycle Program and Serial Numbers Discussion — Commissioner Cory
Recent discussions with Meridian Police Department have resulted in an offer to process
serial numbers from bikes being refurbished and or recycled. This process would help
ensure that the City is not inadvertently repurposed stolen items. Commission Cory will
provide contact information to Rachelle with Republic Services.
Solid Waste Advisory Commission Meeting — November 28, 2018. Page 1 of 1
All Materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
2. Meridian Glass Recycling Programs Update — Rachele Klein, RS
Curbside signups at appx 200 and the drop site is being well used with the 24/7 access.
Momentum is coming within the next couple weeks for the I" collection.
3. SWAC December meeting — general discussion
Commissioner Madrigal made a motion to move the December meeting from the 26th to
19t". To be held at 4:00pm, in Council Chambers unless otherwise notified.
Motion was seconded by Commissioner Walters. All ayes, motion carried
Commissioner Glenn to follow-up with Commissioner Pogue and city clerk staff for the
meeting reschedule
6. Next Meeting: December 26, 2018
As previously motioned; date change to December 19, 2018
Landfill fee update
Cart Placement discussion continued
7. Adjournment 5:17pm
(AUDIO RECORDING OF THESE PROCEEDINGS ON FILE)
APPROV D:
�24E f �`
STEVE CORY CHAIR E
ATT p, - I I !
cry Col I,
ITY CLERK
el*4Pt�O AUC (Jsl,� I9�
0
2Go City
. V
�yr�k ^r �nrTµOW''6
Solid Waste Advisory Commission Meeting — November 28, 2018, Page 1 of 1
All Materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
2.Trash or Treasure Citywide Program Planning Discussion — Brett Baranco, MPD
The Commission voted to continue this topic to next month so that Mr. Baranco can be present.
B. New Business
1. Solid Waste Roles and Responsibilities Discussion — David Miles, PW
Update was provided regarding City Council's approval to hire a full-time PW solid waste
coordinator. It is anticipated that the position will support this Commission's business as pant of
its responsibilities as well as take lead on some trash and recycling -related work that has been
covered by this Commission. Consequently, PW is recommending changes to the membership
and duties and powers of the Commission and would like the Commission's review and input
prior to taking the Ordinance update to City Council. The Commission decided to bring this topic
back for further discussion at the November meeting.
2. Sidewalk Container Placement Update — Rachele Klein, RS and Aaron Price, citizen
Mr. Price asked the Commission to review the location standards for containers because of the
number of containers he comes across that block sidewalks and create safety issues. The
Commission requested Legal to review a sample of local and out-of-state Code requirements for
container location and report back at the November meeting.
3. Republic Services' FYI Fourth Quarter and Year End Reports — Konrad McDannel, RS
Konrad provided the reports and reviewed highlights for the Commission's information.
4. Draft SWAC Annual Report
The drafted Annual Report was presented for review. The Commission decided to bring the topic
back at the November meeting.
6. Next Meeting: November 28, 2018
7. Adjournment: 5:08 pm
(AUDIO RECORDING OF THESE PROCEEDINGS ON FILE)
APPROV D:
STEVE CORY, CHAIR DAT
ATTEST
ay Col CITY CLERK
Solid Waste Advisory Commission Meeting — October 24, 2018.
All Materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
1 Chapter 6
2 SOLID WASTE ADVISORY COMMISSIONVIEi
ESTABLISHIMEAT:
DUTIES AND POWERS:
5 2-6-3: MEMBERSHIP; QUALIFICATIONS:
6 2-6-4: ORGANIZATION:
7 2-6-5: MEETINGS:
8 2-6-1: ESTABLISHMENT:
9
10 There is hereby established a solid waste advisory commission, the purpose of which shall be to
11 work in conjunction with City staff,pfopese and fesommen-d-to advise the mayor and the city council
12 in the orderly and
13 efficient administration of the City's solid waste programs and itse4y'� f-11- automated solid waste
y - I-Ily
14 collection system. (Ord. 18-XX, Add DaLe4&4464—,I-Q�� )
15 2-6-2: DUTIES AND POWERS:
16
17 A. Commission Authority: The solid waste advisory commission shall be authorized to:
18 RevieLtRropese and recommend to the mayor and the city council any m-"— G.- amen -d -e4 -rules,
19 regulations, policies, and fees relatedas such —,,,a,, felate to improving the orderly and efficient
20 administration of the city's fa*automated solid waste collection system and veluntaryl��
21 pr ;
22 Review and recommend l repose new programs and projects designed to encourage, promote, and
23 improve the solid waste and recycling practices in the community, helping reduce the amount of
24 waste that ends up in the landfill;
25 3. Review and recommend ordinance changes_, for the purposes of ensuring
26 that the fu*automated solid waste collection system resultsand velunta-, ---;,g1-d4esyG4Pg
-
'y
27 program result in a cleaner, safer community and allows a#,aw for more cost effective services;
28 A. Review and recommend suGh-rules, regulations, policies, and fees necessary and desirable
29 to enhance the equitable distribution of the cost of solid waste collection and disposal services in the
30 community;
31 Represent the public interest in making suggestions and recommendationsAssess46�, e
32 gafd to the management of solid waste and make such information
33 available to the city council and all interested agencies and persons;
34 0. ProvidePropese plans-, recommendations and suggestions for the future growth, development and
35 regulation of solid waste and recycling facilities and services of the city;
36 7. Cooperate with the federal, state, and local governments in the pursuance of the objectives of this
37 1 chapter-,,
38 and changes ineconomic
39 conditions, industry trends, and regulatory measures relating to the cost, operation and management
40 of the city's fu4y-automated solid waste management system-a-nd-,t��n4n4ingled4-(-GyGYng
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
B
69
78
71
72
73
74
75
1�10
Hear and ReGeiv-&,review,-and-aGt-on_�qscalated solid waste management concerns n[issues
brought forth bvcitizens ofyWehdio peconnnnendoUonoto
be forwarded to the mayor and city council- �Qfd��K 10 27 2015\
verifying funding availabifily; receive and review program and funding updates; re /iew and evaluate
prowam applications and chanqes. (Ord. 18-XXXX Date
2-6-3: MEMBERSHIP; QUALIFICATIONS:
All members of the solid waste advisory commission shall have a demonstrated interest,
competence, or knowledge in recycling and solid waste management. Membefs--Gf-�W-waste
the Meridia waste franchisee. (Ord 18-XXXX,
2-6-4: ORGANIZATION:
A. Officers: At the first meeting of each calendar year, the members of the solid waste advisory
commission shall meet and organize by electing a chair, vice chair, and such other officers as
may be necessary. The commission may request assistance from the city clerk.
B. Rules And Bylaws: The solid waste advisory commission shall adopt bylaws, rules and
regulations for the proper conduct of the business of the commission. All commission bylaws,
rules and regulations are subject t0the approval Ufthe mayor and city council after
recommendation by the commission. (]rd.15-18O4,1O-27-2O15)
�-�-�^ K����U��|���~
- - -^ MEETINGS:
^^~~~`~^
The solid waste advisory commission shall convene regular meetings at the Meridian City Hall, 33
82 East Broadway, Meridian, Idaho, at least quarterly. At the first meeting of each calendar year, the
83 commission shall establish a meeting schedule for the calendar year in which event the published
84 schedule shall apply. All meetings of the commission shall be open to the public, and shall follow the
85 requirements of Idaho's open meeting laws. The commission shall keep minutes and other
86 appropriate written records of its resolutions, proceedings, and actions. The commission shall allow
87 and promote public participation in the meetings of the commission. Additional meetings of the
88 commission may be scheduled as necessary to carry out the business of the commission. (Ord. 15-
89 1664, 10-27-2015)
"' Iov. 28, 2018 SWAC Meeting Agenda Item S.A. 3
To: SWAC Commissioners
From: Andrea Pogue, Legal
Date: November 19, 2018
Re: Requested Research and Proposed Update to Meridian's Residential Wheeled Cart Location
Placement Standards
Pursuant to SWAC's request for more information on the topic of container location placement
standards at its October 24, 2018 meeting, provided below is the current code section and a
proposed update thereto prepared by Rachele Klein and myself, as well as a sampling of other local
and out-of-state municipal residential container location placement standards for your reference.
If recommended by SWAC and approved by City Council, the update will provide customers,
Republic Services, City staff, and Code Enforcement officers the needed details and clarity as to
container location placement standards for the purpose of improving pedestrian, bike, and
vehicular safety, reducing customer confusion and complaints, and improving overall customer
compliance, service and collection efficiencies.
I. Current MCC 4-1-8: C.3.b:
C. Collection At Residential Premises: The following provisions shall apply to all residential
customers and premises within the city of Meridian:
3. Wheeled Cart Collection Placement Standards:
b. Location Of Placement: Customers shall place wheeled carts containing solid waste or recyclable
materials to be collected by the franchisee at the alley or street curb, with the handle facing the
premises. The wheeled cart shall be at least three feet (3') from any obstruction which may impede
automated collection, including, but not limited to, other wheeled carts, mailboxes, fire hydrants,
low hanging trees or shrubs, parked cars, portable basketball hoops, utility poles, or walls. In no
case shall a wheeled cart be placed more than four feet (4') from the curb for collection. Wheeled
carts shall be positioned clear of pedestrian and vehicular traffic and shall be clearly visible and
accessible to the waste collection personnel at all times.
II. Proposed Update to MCC 4-1-8: C. 3.b:
C. Collection At Residential Premises: The following provisions shall apply to all residential
customers and premises within the city of Meridian:
3. Wheeled Cart Collection Placement Standards:
b. Location Of Placement: Customers shall place wheeled carts containing solid waste or recyclable
materials for collection as follows:
(1) At the street curb or as close to the street curb as possible or at the alley if the property has alley
access;
[a] In no case shall a wheeled cart be placed more than four feet (4') from the street curb or
alley except where the sidewalk is adjacent to the street curb then no wheeled cart shall be
placed further than the inside edge of the sidewalk;
Nov. 28, 2018 SWAC Meeting Agenda Item S.A. 3
(2) Wheeled carts shall not block safe pedestrian, bicycle, or vehicle access to streets, alleys, bike
paths or sidewalks;
(3) Wheeled carts shall be placed at least three feet (3') from any obstruction which may impede
automated collection, including, but not limited to, other wheeled carts, mailboxes, fire hydrants,
shrubs, parked cars, portable basketball hoops, utility poles, or walls;
(4) The placement of wheeled carts shall have overhead clearance of at least fourteen (14) feet and
be located away from overhanging obstructions such as utility lines, trees, or buildings;
(5) Wheeled carts shall be positioned to be clearly visible and accessible to the waste collection
personnel at all times;
(6) Wheeled carts shall be placed with the handle facing the premises;
(7) For residential areas where no street curbs or alleys exist, and which may or may not have
sidewalks, wheeled carts shall be positioned in front of each residential premise where the
property boundary meets the street or public right of way and in such manner as not to interfere
with safe pedestrian or vehicular traffic;
i�
(8) Alternative location placement standards may be imposed by the City or its solid waste
franchisee based upon considerations of vehicle access, site-specific conditions and operational
efficiency and convenience. For residential areas, curb pickup shall be used unless otherwise
j ordered; and
1 (9) Customers who place wheeled carts in locations that do not comply with the standards set forth
in this section may be subject to carry out service and an additional fee and the penalty provisions
set forth in section 4-1-13 of this Chapter.
�,
III. References: A Sampling of Other Local and Out -of -State Municipal Residential
Container Location Placement Standards:
1. ADA COUNTY 5-2-4-3: TEMPORARY STORAGE AND TRANSPORTATION OF SOLID
WASTE:
F. All sanitary containers shall be made available for conveyance to contractor's vehicles by
placement no more than four feet (4') from the street, or as close as reasonably possible to
the street, without obstructing parking areas, exit/entrances or pedestrian traffic. In cases
where the contractor does not have reasonable access to the sanitary container, the
containers may be kept in a place where agreed upon by the owner or occupant and the
contractor, or at such place designated by the inspector. Sanitary containers set out farther
than four feet (4') from the street may be subject to carry out service and an additional fee.
2. BOISE 8-10-02.03 RESIDENTIAL SOLID WASTE CONTAINERS:
E. Location Requirements.
2
Nov. 28, 2018 SWAC Meeting Agenda Item 5.A. 3
1. For residential service, solid waste carts and cans must be placed curbside, as close to
the curb as possible, or in an alley if the property has alley access. The carts and cans shall
not block safe pedestrian, bicycle, or vehicle access to streets, alleys, bike paths or the
sidewalks. Carts and cans shall be at least three (3) feet from other carts, and obstructions,
including mailboxes and utility poles. Carts must have overhead clearance of at least
fourteen (14) feet and be located away from overhanging obstructions such as utility lines,
trees, or buildings.
2. CALDWELL 07-01-09(3): COLLECTION REGULATIONS:
A. Residential Collection:
2. Location Of Containers, Bags And Bundles For Collection: Each container, bag and bundle
shall be placed at curbside for collection. Curbside refers to that portion or right of way
adjacent to paved or traveled city roadways (including alleys). Containers, bags and
bundles shall be placed as close to the roadway as practicable without interfering with or
endangering the movement of vehicles or pedestrians. When construction work is being
performed in the right of way, containers, bags, and bundles shall be placed as close as
practicable to an access point for the collection vehicle. Contractor may decline to collect
any container, bag and bundle not so placed.
3. EAGLE 4-2-3: GARBAGE AND REFUSE STORAGE REGULATIONS:
C. Placement Of Receptacles: It shall be unlawful for any person to place any receptacle
containing, or designed or used for garbage or rubbish, upon any street, alley, sidewalk,
public place or open lot in the city except, only where premises are not situated adjacent to
an alley, the owner or occupant of such premises may place receptacles containing garbage
or rubbish upon the sidewalk or street adjacent to such premises in such manner as not to
interfere with the free use of such sidewalk or street for an unreasonable period of time.
4. IDAHO FALLS 8-6-4: COLLECTION OF WASTE:
(A). The City will collect waste in accordance with a collection schedule it establishes..
Prior to 7 a.m., local time, on the day scheduled for collection, all waste containers shall
be placed adjacent to the alley line of any premises on the day scheduled for pickup, or
if the premises are not adjacent to an alley, then at the street curb or inside edge of
the sidewalk where the sidewalk is adjacent to the curb. All empty waste containers
shall be withdrawn from the curb or inside edge of the sidewalk as soon as practical after
removal of the waste from the container.
S. SALT LAKE CITY, UT .08.090: COLLECTION TIME; PLACEMENT OF CONTAINERS:
A. Automated refuse, green waste, recyclable glass, and recycling containers containing
refuse, green waste, recyclable glass or recyclable items to be collected and hauled by the
service provider shall be set out for collection on a city street adjacent to the property, or at
the place and at such times as may be designated by the order of the department of
Nov. 28, 2018 SWAC Meeting Agenda Item 5.A. 3
sustainability. Such containers may not be set out upon the street for collection prior to the
evening of the day before collection, and shall be set out on the day of collection by seven
o'clock (7:00) A.M. and spaced three feet (3') (where possible) from the curb, any parked
vehicle, other container, and any other obstruction, as designated by the department of
sustainability.
6. SPOKANE, WA 13.02.0106: COLLECTION SERVICE - KINDS OF SERVICE:
A. Alley/Curb/Rollout Service.
"Alley", "curb" or "rollout" service refers to the service pickup location of the container for
the area or premises served.
1. "Alley service" means the department collects from areas located in or along alleys. It is
provided for some residential and commercial container service.
2. "Curb service" means collection at the curb of the public right-of-way adjacent to the
premises served, including adjacent sidewalk area.
3. "Rollout service" means that the collector must retrieve the carts from a location more
than six feet from the vehicle access point for automated service, or more than twelve feet
from the vehicle access point for semi -automated service areas.
The director determines which locations are best suited for alley or curb pickup, and the
specific location for such pickup, based upon considerations of vehicle access, site-specific
conditions and operational efficiency and convenience. For residential areas, curb pickup is
used unless otherwise ordered by the director.
7. TWIN FALLS 7-3-6: LOCATION OF CONTAINERS:
No garbage or rubbish containers or piles of rubbish shall be maintained in or upon alley
right of way except commercial haulers may use dumpster type boxes where the type and
location is approved by the sanitation inspector.
Containers or rubbish shall be placed in front of the premises in areas where there are no
alleys and placed in alleys in areas where alleys are available, by the owners or occupants
of such premises on the morning of or the evening before the day scheduled for collection;
and the empty containers shall be withdrawn from the front of the premises, or the alleys
as soon after collection as possible on the same day. (1958 Code, ch. VII, art. 2)
4
Andrea Poaue
From: Andrea Pogue
Sent: Monday, November 19, 2018 4:45 PM
To: Kaycee Emery; Shandy Lam; David Miles; Scott Colaianni
Cc: RKLEIN RKLEIN; Bill Nary; C.Jay Coles; Steve Cory
Subject: RE: Proposed update to residential solid waste container location placement standards
Thanks, Kaycee,
From: Kaycee Emery
Sent: Monday, November 19, 2018 4:43 PM
To: Andrea Pogue; Shandy Lam; David Miles; Scott Colaianni
Cc: RKLEIN RKLEIN; Bill Nary; C.Jay Coles; Steve Cory
Subject: RE: Proposed update to residential solid waste container location placement standards
Hi Andrea — Great work! I think it reads REALLY well. I would echo Shandy and David's comments, but overall this is a
great update to something we get asked about on social media a lot.
Thanksl!
Kaycee
From: Andrea Pogue
Sent: Monday, November 19, 2018 4:41 PM
To: Shandy Lam; David Miles; Kaycee Emery; Scott Colaianni
Cc: RKLEIN RKLEIN; Bill Nary; Clay Coles; Steve Cory
Subject: RE: Proposed update to residential solid waste container location placement standards
Thank you, Shandy and David for commenting. I am going to keep separate the memo as emailed, but will prepare for
the Commissioners a separate document with all comments, questions, and suggested revisions that come in from
anyone in this group email. Rachele will be handling the presentation in my absence and will cover all of the input
received including answering questions raised. For example, she can speak to why "curbside" !s actually less preferential
to Republic Services than "at the street curb", and why Republic Services would like to see added the 14' vertical
clearance requirement as well as the standards in #7-9. Fire would give input to dumpster standards, but doesn't need
to weigh in on residential standards; police will be sufficient. As to narrow streets and the current or proposed update, I
would say that customers' only option will be at the curb of one of their driveways, but maybe Rachele knows if other
arrangements are possible.
I, personally, still think the current Code is "as good" if not better than others in the sample so it will be interesting to
see what the Commission decides to do. Numbering the standards will hopefully help the discussion along although if an
update is desired, the Commissioners should be clear not only as to the updated language they want to recommend but
also whether they prefer a paragraph style format or an outline format.
From: Shandy Lam
Sent: Monday, November 19, 2018 2:46 PM
To: David Miles; Andrea Pogue; Kaycee Emery; Scott Colaianni
Cc: RKLEIN RKLEIN; Bill Nary; C.Jay Coles; Steve Cory
Subject: RE: Proposed update to residential solid waste container location placement standards
Andrea,
I know that it says this in a number of different ways, but 1 do think it's important to specifically call out "sidewalks" as
an area where bins cannot be placed. This probably seems silly and this should be obvious from the language that is in
there, but I'm not sure that it is. It looks like Dave made mention of it in his revisions, and I think his change provides
more clarity. I look forward to working with Dave and Kaycee on communication to citizens.
Thanks,
Shandy Lam I PW Communications Specialist
City of Meridian I Public Works Department
33 E. Broadway Ave., Meridian, Idaho 83642
Phone: 208.898.5500 1 Fax: 208.898.9551
C.�'>< E IIF��Ni.
ivnier�
Built for Business, Designed for Living
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law,
in regards to both release and retention, and may be released upon request, unless exemptfrom disclosure by law.
From: David Miles
Sent: Monday, November 19, 2018 2:02 PM
To: Andrea Pogue; Kaycee Emery; Shandy Lam; Scott Colaianni
Cc: RKLEIN RKLEIN; Bill Nary; C.7ay Coles; Steve Cory
Subject: RE: Proposed update to residential solid waste container location placement standards
Andrea,
Thank you for compiling the info and suggesting the changes. I really like the added provisions you show as numbers 7-
9. 1 made my redline comments in the Current ordinance section of your document.
I think much of this comes down to clear communication and administration. As you know, code can only say so much
and it will still likely get interpreted differently.
Far me, the Ivey is "curbside". In the traffic industry this has specific definition, meaning the street side closet to the
curb (face). I believe that if we add "curbside" and clarify the safety aspect as you edified (which I copied from you and
moved up), then we are getting closer. I can work with Shandy and Kaycee to message and illustrate whatever SWAC
lands on.
Two questions left out there are:
1. Whether Police and Fire have any concerns with narrow streets
2. Whether Meridian and ACHD have any agreement or understanding that carts are not supposed to be in the
street (and tucked up against the curb face, or property line edge)
a. Given that most other TV communities have curbside language, I don't know why Meridian would have
some different requirement from ACHD?
I see Scott on this chain and will defer to him for Police. Who in Fire should this go to? Charlie, Joe B, other? Do we
need to verify with ACHD any issue? If so, perhaps Republic can communicate and provide confirmation given that they
operate like this across the Valley?
Dave
From: Andrea Pogue
Sent: Monday, November 19, 2018 1:05 PM
i
To: Kaycee Emery; Shandy Lam; Scott Cola!anni; David Miles
Cc: RKLEIN RKLEIN; Bill Nary; C.Jay Coles; Steve Cory
Subject: Proposed update to residential solid waste container location placement standards
During the next week or so, if you could review the proposed Code update (Section 11 of the attached) and return any
comments to me and Rachele Klein we would really appreciate it. SWAC has this on its Agenda for November 28,
2018. We would like to share with SWAC your approval and/or any recommended changes or concerns as part of the
presentation.
Thanks!
Andrea M. Pogue
Deputy City Attorney
City of Meridian I City Attorney's Office
33 E. Broadway Ave., Meridian, Idaho 83642
Phone: 208-898-5506
�..�'L E�lR IA N�
Built for Business, Designed for Living
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law,
in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law
David Miles' recommended changes to current Code per his email dated 11/19/18:
I. Current MCC 4-1-8: C.3.b:
C. Collection At Residential Premises: The following provisions shall apply to all residential
customers and premises within the city of Meridian:
3. Wheeled Cart Collection Placement Standards:
b. Location Of Placement: Customers shall place wheeled carts containing solid waste or recyclable
materials to be collected by the franchisee curbside at the alley or street curb, with the handle
facing the premises. The wheeled cart shall be at least three feet (3') from any obstruction which
may impede automated collection, including, but not limited to, other wheeled carts, mailboxes, fire
hydrants, low hanging trees or shrubs, parked cars, portable basketball hoops, utility poles, or
walls. In no case shall a wheeled cart be placed more than four feet (4') from the curb for collection.
Wheeled carts shall not block safe pedestrian,
bicycle, or vehicle access to streets, alleys, bike paths or sidewalks and shall be clearly visible and
accessible to the waste collection personnel at all times.
(1.) For residential areas where no street curbs or alleys exist, and which may or may not have
sidewalks, wheeled carts shall be positioned in front of each residential premise where the
property boundary meets the street or public right of way and in such manner as not to interfere
with safe pedestrian or vehicular traffic;
(2.) Alternative location placement standards may be imposed by the City or its solid waste
franchisee based upon considerations of vehicle access, site-specific conditions and operational
efficiency and convenience. For residential areas, curb pickup shall be used unless otherwise
ordered; and
(3.) Customers who place wheeled carts in locations that do not comply with the standards set
forth in this section may be subject to carry out service and an additional fee and the penalty
provisions set forth in section 4-1-13 of this Chapter.
To: The Mayor and City Council
From: Steve Cory, Chair
Re: 2018 SWAC Annual Report
SWAC is pleased to submit its 2018 Annual Report:
A. Membership:
The Commission enjoyed a complete year of full membership. Commissioner Steve Cory served
as Chair and Commissioner Scott Walters served as Vice Chair. Commissioner Caldwell
completed her current term on September 30, 2018, but due to personal obligations chose not to
re -apply for her seat. Thus, SWAC presently has one vacant seat.
B. Community Recycling Fund Program (CRFP):
1. Fund Revenue: During 2018, despite the global market crash the CRFP received money
from a variety of sources:
$44,150.73 Beginning balance for FYI 8;
$ 1,206.34 Donation from the funds raised during the PW Expo Week;
$ 0 Revenue returned from the Residential Recycling Program;
$ 234.65 Revenue returned from Hand in Hand We Recycle!; and
$26,033.47 Republic Services as part of a 2018 HHW rebate
$27,474.46 Revenue for FY 18
$71,625.19 Sum Balance and Revenue (as of September 30, 2018)
2. Fund Expenses: During 2018, the following were the Fund's actual expenses:
a. $11,018.00 HeftyEnergy Bag Program —1,500 bags, printing instructions
b. $ 236.26 Recycle a Bicycle — parts, banners
$11,254.26 TOTAL ACTUAL EXPENSES
3. FYI Approved Projects —Final accounting yet to be completed:
a. $15.000.00 Tiny Library — purchase of recycled metal container
1
b. $_9.702.25 Discovery Park — purchase and installation of trash receptacles
c. $_2,756.00 Discovery Park — purchase of Catalpa Leaf bench
$27,458.25 TOTAL OUTSTANDING EXPENSES (carried into FY19)
The CRFP's FY19 listed balance is $ 60,370.93. However, several FY18 projects have
not yet submitted their final receipts.
4. CRFP FYI Approved Projects:
Five (5) projects were approved by City Council with SWAC's recommendation for a
combined total of $38,712.51:
a. Recycle a Bicycle!
SWAC was approved to use $500 from the Fund to host its second annual Recycle a
Bicycle Program held in conjunction with the City's Unplug and Be Outside event held in
Kleiner Park this year. Thirty-two bicycles destined for the Landfill were retrieved from
the Meridian Transfer station, repaired, and reputposed for the benefit of Meridian
citizens. Participants pre -registered for the event with several additional bicycles re -
homed during the event. Final repairs and fitting of the bicycles to their new owners take
place on site. Participants were both male and female of all ages. By all accounts it was a
huge success again. The event could not have happened without the pre -registration help
from Meridian Parks & Recreation Department and the many volunteers who helped pre-
sort, clean, repair, and run the event. Special kudos to Rachele Klein, Republic Set -vices,
for her hard work behind the scenes to make this event happen, and SWAC
Commissioner Cheryl Caldwell for chairing the cotntnittee that worked so hard to make
the event the hit it was.
Critical funding came from both the CRFP fund and Republic Services to cover the
expense of this event. SWAC plans to bring back this program in 2019 with City Council
approval.
b. HeftyEnergy Bag Program:
SWAC received funding approval in an amount not to exceed $12,000 to launch the
City's HeftyEnergy Bag Program to supply each of 1,500 households with a year's
supply of HeftyEnergy bags on a "first to register" basis. Meridian's program is
essentially an extension of Boise's citywide program. Participating households put
plastics #3-7 in the orange bags and then deposit the orange bags when full in their
commingled recycling containers. The MRF sorts the orange bags which are then shipped
to Renewlogy in Utah where the contents are converted to diesel fuel. SWAC will
monitor the success of the program and report back to City Council appropriately. Due to
the recent retail sales of the orange bags, it is unlikely that SWAC will seek additional
CRFP funding to support this program.
c. Catalpa Bench:
SWAC received funding approval in the amount of $2,750.00 to purchase one Catalpa -
leaf shaped bench made from recycled materials that will be part of a special collection of
benches being created for installation as part of Phase One of Meridian's Discovery Park.
d. Trash Receptacles:
Meridian Parks & Recreation Department received funding approval in the amount of
$9,702.25 to purchase and install thirty-five (35) trash receptacles made fiom recycled
plastic as part of Phase One of Meridian's Discovery Park.
e. The Tiny Library:
Meridian Library District received funding approval in the amount of $15,000 to
purchase and repurpose a 40' shipping container into a mini -mobile library. The Tiny
Library is open and a huge success. This innovative and creative project has already won
several awards.
C. Trash or Treasure:
SWAC successfully expanded year two of this innovative program to include several more
neighborhoods throughout the City. The selected neighborhoods were: Havasu Creek (yr.2),
Burney Glen (yr. 2), Hunter's Pointe, Bear Creek, and Shepherd Creek.
The event occurred the weekend before the commencement of the 2018 Spring Collection week.
Residents set out at the curb unwanted items, allowing others to come by, pick them up, and give
them a new home thus diverting items from the landfill. All of the Spring Collection week
guidelines/restrictions for what can be set out applied to this program as well. Marketing
included staged advance notices via property managed email and neighborhood social media
outlets, the City's webpage, and radio announcement. The Program's video was updated and re-
used. Banners were also re -used and posted at each neighborhood's main entrances prior to the
weekend event. Republic Services picked up remaining items as part of its Spring Cleanup
collection services. Post -event feedback was positive and SWAC voted for the event to be held
citywide in 2019 with Council's approval which will be sought at the appropriate time.
D. Hand in Hand We Recycle!
Year two of this innovative program continues to generate modest revenue for the CRFP. From
its title to the painted handprints of local recyclers that adorn the mobile container, the program's
objective is to promote the concept that it takes everyone in the community to recycle in order to
improve the quality of life for everyone in the community. It importantly provides an
opportunity for multifamily households to participate in recycling. The program promotes
recycling generally with its positive message and easily accessible permanent location near the
Meridian Transfer Station's gatehouse. It also provides a platform to educate the conununity on
important recycling topics such as what constitutes contamination and the negative impact
contaminated materials have on the value of both single stream and commingled recyclables.
Both Republic Services and the City continue to market the program and use it as an educational
platform in a variety of forums (website, newsletters, etc.).
F. SWAC Annual Activity:
SWAC hosted its booth for the second year at the annual PW Expo event at City Hall. The
purpose of the booth is to share with the public information regarding the City's trash and
recycling services and programs. Commissioners answer questions and help educate the public
on the importance of clean recycling. Chaired by Commissioner Larsen, this year's booth
focused on the cost of contamination and tested people's ability to identify 3 types of
contamination in a bin of commingled recyclable materials. Republic Set -vices donated "swag"
items to those who successfully completed the activity. The booth is also used as an opportunity
to sign up non-recyclers and educate the public regarding SWAC's mission generally.
G. Global Recycling Market Crash:
China's Green Sword Initiative caused a global recycling industry crash which negatively
impacted national and local recycling programs including the City's. SWAC worked diligently
with staff, Republic Services, the MRF, and other local agencies to learn about the swiftly
changing conditions in order to keep City Council inforrned. The first negatively impacted
material stream was the plastic commingled stream resulting in SWAC's recommendation to
City Council that plastics #3-7 needed to be treated immediately as trash (no value and high
contamination risk to mixed paper stream). SWAC worked with staff and Republic Services to
announce the change and educate the public accordingly. To further deal with the plastics crisis,
SWAC recommended launching a HeftyEnergy Bag program along with Boise, Eagle, and
Garden City. The second devastating impact of China's Green Sword Initiative was the virtual
collapse of market prices for mixed paper as well as other recyclable materials such that the cost
of processing Meridian's commingled recyclable stream spiraled (out of control) for Republic
Services to absorb alone. SWAC worked with Republic Services and City staff to assess the
many issues involved, including Republic Services' requests for the City to select one of its
proffered options to change the residential recycling program and to shift its contractual
obligation to pay 100% of processing costs to residential households via a rate increase (see
FYI SW rates narrative below for more information regarding recommendations and
outcomes). SWAC worked hard to keep City Council infortned throughout the year which was a
challenge given the often daily/weeklyhnonthly changes that were occurring.
H. Ada County Solid Waste Advisory Committee:
SWAC Chair, Steve Cory, represents the City of Meridian's interests on the Ada County Solid
Waste Advisory Committee. This cooperative body allows stakeholders to work in concert with one
another to research and develop proposals for improving solid waste collection systems and
services, including maintaining reasonable financial costs for the operations of the Ada County
4
Landfill. Steve Cory reports back to SWAC periodically throughout the year providing Meridian
valuable insight and information about valley -wide solid waste matters.
I. FY19 Annual SW Rate Adjustment:
SWAC reviewed and recommended to City Council approval of Republic Service's proposed
FY 19 Annual SW Rate Adjustment Report to City Council. The rate adjustment for both
commercial and residential services was comprised of the contractual CPI adjustment and for
recycling program(s) the shift of recycling processing costs to customers for one year as set forth
in a separate contract amendment. SWAC is pleased that through its efforts, the collection and
processing costs to recycle have been set forth separately from trash collection rates. SWAC
believes that this transparency will assist the City and public in better understanding the
recycling industry's strengths and weaknesses when contemplating future programs or changes
to existing ones.
J. Ada County Household Hazardous Waste Quarterly Meetings:
Commissioner Nelson attends the quarterly meetings to stay current on the county HHW
program and related topics. He reports back to SWAC after each meeting to review what was
discussed.
K. Residential Services:
Throughout the year SWAC's business included the following work related to Meridian's
residential trash and recycling services:
1. Glass Recycling: SWAC along with Republic Services brought forward a monthly
subscription program for curbside recycling which was approved by City Council.
Additionally, City Council approved the location of a City sponsored glass recycling
container at the Meridian Transfer Station for free glass drop off;
2. Curbside Services Chart: SWAG, with staff and Republic Services' input and assistance,
continues to maintain the Curbside Services Chart as a handy resource for the public.
3. Spring Clean Up: SWAC requested and assisted Republic Services and City staff to
improve the marketing of this vital program.
4. Citizen Inquiries: SWAC vetted two inquiries related to lid placement and container
location on collection days.
L. Presentations:
Throughout the year SWAC received presentations regarding the following topics:
1. Quarterly and annual reports covering Republic Services' collection services, donated
services, the Household Hazardous Waste Program, and secondary market conditions for
recycled materials (Republic Services);
2. China's Green Sword Initiative and its negative impact on Meridian's commingled
recycling programs) including, but not limited to, required change in treatment of
plastics, pricing, and contract terms (Republic Services, Ada SWAC, City staff);
3. HeftyEnergy Bag Program (DOW Chemical, Renewlogy, Republic Services, City staff);
4. Proposed composting program (Timber Creek Recycling);
5. Ada County Landfill -tipping fees (Republic Services, Ada SWAC, City staff);
6. FYI proposed SW rates and new fees (Republic Services, City staff); and
7. Solid Waste roles and responsibilities and related changes (City staff).
M. Upcoming Commission Business:
In 2019, SWAC is looking forward to working with Republic Services and City staff on the
following projects:
1. Reviewing results from City Survey regarding Trash and Recycling Services and
performing a new survey;
2. Promoting SWAC's Trash or Treasure Program, Hand in Hand, and Recycle a Bicycle
programs;
3. Expanding educational outreach to decrease contamination in the cormningled residential
recycling stream;
4. Monitoring yard composting market trends;
5. Continuing leadership role on the Ada County Solid Advisory Committee and reporting
back to SWAC and the Mayor and City Council as appropriate; and
6. Attending the quarterly Ada County Household Hazardous Waste Program meetings and
reporting back to SWAC and the Mayor and City Council as appropriate;
In conclusion, it has been a productive year for SWAC. We continue to gain experience and
appreciation of the many challenges facing the solid waste and recycling industries. Our
commitment is steadfast to work in partnership with staff and Republic Services to identify and
recommend to the Mayor and City Council improved fiscally sound trash and recycling services
and programs for the benefit of Meridian residential and commercial customers. SWAC looks
forward to even greater productivity in the year to come.
M
D o
0 0
0
CD
0 m
m m
°
m
3 0
0 0
0
3
(D (h
W
W UI N
A W m
N
°
A
O
o
q
p N
O
m C o
°
N (7
c
CD c
N
° . c
c o
m
w 0
o
m
< 1"' :E
o
m
.omn
O
m
O7
D
I
O N
� a
N
N
CD 03
C
0
(D �
o °
m � o
.�»0)
N
O
0
O
N
a N
N p
G ry �•
�' �
C fU
a v, 0•
o
'. a �
m o
o m
o
CD n n^.
D
D
o m
c d
o n
ID
m
c0
m a m
c 0
m
x m
0
'o cc
y
3a
O
< ry
N
0
0
O "m0� g.
O
w O
t0
m °
°- m
m
O N'
7
N
O a N
N C m
A
O m
o
n, O°
m N
C
. O
O
Eo_;
d P
AID
<
N
A
3 m m
m 0
c
0
ID
m
m
0
w
0
9
°
� S O
D m .Ni
N m
O 0
Q
m
N
o
p
w no �
m
m
u
O
n Q N
0
A (mU
O.
m _
m
m
0
y
D
o m
o
C o
m
m 0
m
03
o
3
a A
in m
O
m
w�o
a
p
p 00
O
p N ...
O
0
v
a
0
m
O
o
CD
<
�
m
m
S
m
c
CL
m
D
C)
A
m
0
0
m
A
CD
CD
0
c
m
X
N
XT
-C
N
O_
O
m
m
0
m
m
A
C2
0
O
D
m
m
z
O
m
m
z
m
a
n
N
A
O
M,
n
C
m
O]
D
z
z
n
m
W
O
w
A
p
m
0'i
m
0
c
z
O
D
z
m
m
D ;u0
0
NNNNNNNNNNNNNNN
O o 0 0 .'� a o 0 0 0 0 0 0 0 0 0 0 0 0 0 o m n p
mmmti O`A c mmmmmmcn �o comwwm>ww AmfD -n
O N M
m m
moo: oaD _. z
o > > n
-irvm �
m 0Q°CD m O c c �ogD� Q�- 0< 0 0
-n mom c_a
D �' A ° 3 �. �. m� 0. n m w 3 3
'. 0 �. CL m m m' ? •2 -2 m m m 14 m m
m m T
> < �' m D n m m° m° m m 0 0 a o m
(D m mImm mm��°-�mmmWN
M m m D s- n
o m p A fATi c<�o c c o m m m>> - 'o
0 C m, _ o' o 0 0 �� m m m -,. -., m 0
q m o,z ID
z m 0 3 3 3 3 3 3 3 0° o o° o °' -n z
A A A A 3 3 3 3 3 A
0 3 D A A 3 3 A A A 0
0 O F 'm0 C C Q Q Q Q C 'O C V 'm0 C C C TTj
CD O' a, (1 C1 Cl C1 0 (i Q �. D• Q' N
7 ° C n
N m
D
<c
z
to www
14 D
`2 ° >>
O1 (DN
t O O N 0.9w W Cl)
W
� m A w
7 O N O m
CL
o
o 0 o m
k A W W A
N N N °
m O O O m
O ry m m m (<p
O. O.
0
T S S
0 > >
0 0
r W S S S
w m m
O a0_a
o m www
o z o >
o N 1�
o m mcow
A>
m
o mLn po
m A Wa J o C A
aotNli W m�N„
0
0
w L> N o v
O
m O
V V J