2018 11-14A E IDIAN.---
PARKS Et RECREATION COMMISSION
REGULAR MEETING • AGENDA
Meridian City Hall • Council Chambers
33 East Broadway Avenue, Meridian, Idaho
Wednesday, November 14, 2018 • 5:30 PM
Mission:
The Meridian Parks & Recreation Commission is a volunteer citizens' group that is created and
empowered to advise the City on issues relating to park facilities and recreation programs of the City.
Their mission is to gather input from staff and other qualified personnel on issues relating to the
creation and design of public parks and open spaces; to listen to public input; and to provide advice
and recommendations on parks and recreation related matters to the Mayor and City Council.
Parks rr Recreation Commission Meeting Agenda - November 14, 1018 Page 1 of 1
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
Approximate
Presenter
Time
1. Roll -Call Attendance
Rachel Myers
2 minutes
— Jo Greer, President ® Jackson Jones
® Jessica West, Vice President _, John Nesmith
— Keith Bevan _ Mike Pepin
Dom Gelsomino _ Creg Steele
Michelle Jensen
2. Adoption of the Agenda
Jo Greer
2 minutes
3. Approval of the October 10, 2018 Regular Meeting
Jo Greer
2 minutes
Minutes
4. Announcements
20 minutes:
a. Commissioner Elections in December
Jo Greer
5 minutes
b. Identify All -Commission Goals in December
Jo Greer
5 minutes
c. Upcoming Events
Shelly Houston
5 minutes
d. Winter Lights Parade Float Theme
Jessica West
5 minutes
5. Old Business
a. Discovery Park Sign Update
Stephanie Inman
20 minutes
Parks rr Recreation Commission Meeting Agenda - November 14, 1018 Page 1 of 1
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
6. New Business
50 minutes:
a. Meridian Homecourt Update
Garrett White
20 minutes
b. Pathways Presentation - Action Item
Kim Warren
30 minutes
7. Staff Reports
MPR Staff
15 minutes
8. Adjourn
Jo Greer
1 minute
ATTACHMENTS:
(1) 10-10-18 Regular Meeting Minutes
(2) Staff Reports: Administration, Parks,
and Recreation Divisions
NExT REGULAR MEETING: DECEMBER 12, 2018 * 5:30 PM
2018 All -Commission Goals:
1. Support development of a connected pathway system across the City
of Meridian, with the Five Mile Creek Pathway and the Rail -With -
Trail Pathway as the top priorities.
2. Support construction of the South Meridian Regional Park
(Exploration Park).
3. Provide feedback on plans for a shade structure solution at the
Kleiner Park bandshell.
4. Encourage coordination with the City of Eagle to plan for
connections of our pathway systems.
5. Recommend preferred options for space planning at bay 5 of the
Homecourt.
6. Explore options to obtain, build, or develop partnerships for
additional park space and/or amenities.
7. Continue to foster greater Commission involvementlpresence in
community events.
8. Engage other task forces, commissions, entities, and agencies
through workshops and other outreach for partnership
opportunities.
9. Discuss progress on Goals and Objectives in the MPR Master Plan.
10. Participate and support Meridian Parks & Recreation Month to help
foster community engagement.
11. Pursue improved tools and opportunities to engage citizens and
stakeholders.
12. Continue discussions with the Meridian Fire Department regarding
feasibility of future fire stations to be collocated with future parks.
13. Support the current efforts for ADA compliance repairs to ensure
accessibility of Meridian's park system.
Parks & Recreation Commission Meeting Agenda - November 14, 2018 Page 2 of 2
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
contours that will be used as hand/foot holds, which will be delivered around mid-
November and craned in.
8.Adjourn
Commission President Jo Greer entertained a motion to adjourn the meeting.
Commissioner Creg Steele moved to adjourn. Commissioner Keith Bevan seconded.
The vote was unanimous and in favor of the motion.
There being no further business, the meeting adjourned at approximately 7:28 p.m.
(AUDIO Ft VIDEO ON FILE OF THESE PROCEEDINGS)
APPROVED:
C 12 'e ,
—2y , 0
JO EER, PRESIQENT
)WICA WEST, MCf P ESIDENT
/ rem
/ �/
DATE
Attachments:
1) Meridian Trunk or Treat Flyer (1 page)
2) 2018 Rake Up Meridian Flyer (1 page)
3) City Upcoming Events Flyer (1 page)
4) Meridian Arts Commission Call to Artists - Request for Proposals: Park Identity at
Champion Park (2 pages)
5) Meridian Arts Commission Call to Artists - Request for Proposals: Park Identity at
Renaissance Park (2 pages)
6) Fuller Park PowerPoint Presentation (8 pages)
7) Volunteer Program PowerPoint Presentation (8 pages)
8) Five Mile Pathway Trailhead at Ten Mile Road Project Update PowerPoint
Presentation (7 pages)
Parks Et Recreation Commission Meeting Minutes - October 10, 2018 Page 8 of 8
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
APPROVED:
R
JOG PRESIDE T
R ATE
/ rem
Attachments:
1) Meridian Upcoming Events Flyer (1 page)
2) Holiday Parade Time PowerPoint Presentation (2 pages)
3) Discovery Park Signage PowerPoint Presentation(3 pages)
4) Meridian Homecourt PowerPoint Presentation (7 pages)
5) Pathways PowerPoint Presentation Et Pathways Map Legend Handout (8 pages)
Parks rr Recreation Commission Meeting Minutes - November 14, 2018 Page 7 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
.2
N
N
SCARE UP SOME NEW BUSINESS BY
HOSTING A DECORATED THUNK AT....
MERIDIAN
,�.,,,TRUNK OR IR EAT
THURSDAY, OCTOBER 25
6:00 - 9:00 PM
DOWNTOWN MERIDIAN
It's FREE for businesses or organizations
to participate; just provide a decorated
vehicle, loads of candy, and FUNH
Presented by:
rake up, meridian
Volunteer teams are needed to rake the yards of Meridian seniors and those
unable to rake due to physical constraints. If you'd like to volunteer to rake --
or know of a neighbor who could use raking assistance -- please let us know!
Volunteers will get their address assignments and pick up their leaf bags on
Saturday, November 3, from 10:00 am - Noon, at Meridian City Hall. Raking
teams must include their raking date at registration. Raking date must fall
between the dates of November 3 - 17, 2018.
Registration Deadline: Friday, October 26, 2018
A
In order to have their lawns raked,
residents must:
• Be over age 65 or physically
unable to rake their own leaves.
• Live within the Meridian city limits.
• Currently reside at the residence to
be raked.
Sorry -- No county addresses or large
acreages.
Important! Lawns must be cleared of
any pet waste prior to your rakers'
arrival.
��'A REPUBLIC
40*3 SERVICES
C��E IDiZ IAN,<--
CM**-1ERjty
Ongoing
Rake Up Meridian 2018 — Volunteer Raking Teams Needed!
Register to help by October 26th! E-mail kmcdannel®republicservices.com or call Konrad at 208-685-7748
Meridian Library Visits Meridian City Hall
Every Wednesday, 2:00-4:00 pm, City Hal! Main Lobby, Check out or return books, DVDs and more.
Early Voting at Meridian City Hall
Weekdays October 15—November 2, plus Saturdays Oct 20 & 27, 8:00 am -5:00 pm, www.idahovotes.gov
October
Free Hearing Screening for All Ages
Thursday, October 11, 3:00-6:00 pm, ISU Speech & Language Clinic (1311 E. Central Dr.), Just Show Up
Pawcake Breakfast for People & Dogs
Saturday, October 13, 9:00-11:00 am, Bear Creek Park, Free — Donations Appreciated
Senior Finer Living Series Workshop: Your File for Life
Saturday, October 13,10:00 am—Noon, Meridian City Hall, Free, To register call 208-514-2270
Used Book Sale — Books, Movie CDs, Movie DVDs
Saturday, October 13,10:00 am -3:00 pm, Meridian Library -1326 W. Cherry Lane, Free Admission
AFSP Out of the Darkness Walk
Saturday, October 13,10:00 am, Kleiner Park, Details & Registration at www.afsp.org/boise
Meridian Public Safety Day
Saturday, October 13, 10:00 am -2:00 pm, Meridian Fire Station #1 (540 E. Franklin Rd.), Free
Food Truck Round -Up
Tuesday, October 16, 5:00-9:00 pm, Settlers Park, Presented by Idaho Food Truck Coalition
Witches Night Out
Wednesday, October 17, 6:00-8:00 pm, The Village at Meridian, Free, www.thevillageatmerldian.com
Making Strides Against Breast Cancer Walk
Saturday, October 20,10:00 am, Kleiner Park, Details & Registration at makingstrides.acsevents.orgl
Meridian Town Hall Meeting
Wednesday, October 24, 6:30-8:00 pm, Lakeview Golf Course (4200 W. Tallamore)
Trunk or Treat & Dance to the Beat
Thursday, October 25, 6:00-9:00 pm, Downtown Meridian, Free
Prescription Drug Take Back Day
Saturday, October 27,10:00 am 2:00 pm, Blue Cross of Idaho (3000 E. Pine Avenue)
Can You Help? The Little Free Library in Meridian City Hall's outdoor plaza always welcomes your donations of
used books in good condition! Drop them off in the Little Free Library or at Meridian City Hall's lobby front desk!
Meridian I Commission
Call to Artists - Request for Proposals:
Park identity at Champion Park
PROJECT DESCRIPTION:
The Meridian Arts Commission (MAC) and Meridian Parks Et Recreation Commission (MPRC) invite artists on
the Park Identities Public Art Roster to prepare proposals for public art projects that create and/or enhance
the overall park identity at Champion Park. The objective of the project is to create a theming element, or
elements, that strengthen the park name and give the park a true identity and sense of place. This Request
for Proposals (RFP) is being released at the same time as another park identity RFP for Renaissance Park.
Artists may prepare proposals for one or both parks.
SITE DESCRIPTION:
Champion Park is a neighborhood park in northwest Meridian at 3430 N. Troxell Way. Roads in the adjacent
neighborhood are named after local coaches. The overall theme should be sports -oriented. A pre -proposal
conference wit[ allow proposers to ask Parks staff specific questions and elaborate on context provided.
Notes from the pre -proposal conference will be sent to those who intend to propose, in case they cannot
attend the conference.
ELIGIBILITY:
This project is open to artists on the Park Identities Public Art Roster.
BUDGET:
A budgeted amount of $40,000 total is available for the completed project; this includes the selected
artist's commission, all costs including engineering, materials, fabrication, permitting, contingencies and
installation of the artwork. A stipend of $500 will be paid to artists to develop and submit proposals,
following submission of a completed W-9 form and execution of a written agreement with the City of
Meridian.
PROCESS:
The evaluation and selection process will generally occur as follows; dates are subject to change as may be
necessary due to scheduling issues or other circumstances. Any information submitted is subject to release
to the public as required by Idaho Public Records Law.
1. Call to Artists (RFP) issued October 17, 2018.
2. Pre -proposal conference. Thursday, November 1 C 3:00 PM on site, by the Champion Park shelter at
3430 N. Troxell Way.
3. Notice of Intent to Propose due Monday, November 5 C 12:00 PM. Submit a letter of intent, signed
agreement to produce a proposal and presentation, and current W-9 (unless if you've already been set
up in our payment system). Stipends for proposals will be submitted after presentations are delivered.
4. Proposals accepted. To be considered for this project, the following materials must be submitted to
MAC, by 12:00 PM, on Monday, January 7, 2019, at 33 E. Broadway Avenue Suite 104, Meridian, ID 83642
or by e-mail to mac@meridiancity.org:
a. A summary of the respondent's experience with similar projects
Request for Proposals - Champion Park Identity Public Art Project Page 1 of 2
b. Project proposal, including digital images (.jpg format) or drawings of the proposed conceptual
designs or projects to be considered; additionally, maquettes are strongly recommended
c. Artwork description(s) including materials to be used, dimensions, anticipated maintenance, etc.
d. Detailed project timeline, project budget with itemized costs, and schedule of work.
S. Presentations. On Wednesday, January 9, 2019, participating artists will present their proposals and
maquettes in front of the selection committee at a public meeting. Each artist will have about 10
minutes to present, followed by brief Q E A. Presentations will be for both this RFP for Champion park
and for the RFP for Renaissance Park. This presentation is scheduled to take place at 3:00 PM at Meridian
City Hall. (Please let us know if this date and time cannot work for you.)
6. Selection Criteria. Eligibility and finalist selection criteria will include:
a. Adherence to the RFP; (10 points)
b. Appropriateness of scale, design, material, durability, safety, and maintenance for project site; (20
points)
c. Project proposal - demonstrated understanding of project objectives, ability to create artwork that
addresses the context of its placement; and ability to meet or exceed the objectives; (30 points)
d. Past work experience and references on a similar type project and the demonstrated competence in
the performance of the type of work to be provided (the nature, quality, and relevance of similar
completed work, including subcontractors, may include feedback from professional references; and
(20 points)
e. Consistency with City policy and community values; (20 points)
7. Evaluation of proposals; artist selected. The selection committee may recommend selection of one
proposed project, recommend that the RFP be reopened, or reject all proposals. Evaluation criteria will
include the criteria set forth above, as well as any public input submitted during the evaluation of the
proposals. MAC and MPRC will forward their recommendation to Meridian City Council for consideration.
The selected proposer and others not selected will be notified of City Council's decision via e-mail by
Wednesday, January 23, 2019.
8. Agreement; award. Following selection and negotiation and execution of a written task order with the
City, the selected proposer will be awarded the project upon City Council's approval.
9. Selected proposal installed. The awarded Artist will fabricate and install the artwork, in accordance
with a written task order agreement with the City, and within the project's final budget and timeline.
ESTIMATED TIMELINE:
❑
October 17, 2018
Call to Artists (RFP) issued
❑
November S, 2018
Deadline for Intent to propose
❑
January 7, 2019
Deadline for completed proposals
❑
January 9, 2019
Presentations, committee evaluation, recommendation determined
❑
By January 22, 2019
MAC and MPRC co -present recommendation to City Council
❑
January 23, 2019
Selected and not selected artists notified
❑
By February 13, 2019
Deadline for selected artist's signed task order with City
❑
By February 19, 2019
Task order executed by City Council
❑
By February 20, 2019
Consultation with Parks Et Recreation begins
❑
Spring 2019
Fabrication begins
❑
Per Task Order
Installation
Please contact MAC via email (mac@meridiancity.org) or phone (208-489-0399) with any questions.
Thank you for your interestl
Request for Proposals - Champion Park Identity Public Art Project Page 2 of 2
Meridian $ Commission
Call to Artists - Request for Proposals:
Park Identity at Renaissance Park
PROJECT DESCRIPTION:
The Meridian Arts Commission (MAC) and Meridian Parks It Recreation Commission (MPRC) invite artists on
the Park Identities Public Art Roster to prepare proposals for public art projects that create and/or enhance
the overall park identity at Renaissance Park. The objective of the project is to create a theming element,
or elements, that strengthen the park name and give the park a true identity and sense of place. This
Request for Proposals (RFP) is being released at the same time as another park identity RFP for Champion
Park. Artists may prepare proposals for one or both parks.
SITE DESCRIPTION:
Renaissance Park is a neighborhood park in south Meridian at 4155 S. Genoard Avenue. The overall theme
should be oriented toward the Renaissance era in some way. A pre -proposal conference will allow proposers
to ask Parks staff specific questions and elaborate on context provided. Notes from the pre -proposal
conference will be sent to those who intend to propose, in case they cannot attend the conference.
ELIGIBILITY:
This project is open, to artists on the Park identities Public Art Roster.
BUDGET:
A budgeted amount of $40,000 total is available for the completed project; this includes the selected
artist's commission, all costs including engineering, materials, fabrication, permitting, contingencies and
installation of the artwork. A stipend of $500 will be paid to artists to develop and submit proposals,
including all materials, time, and all other expenses to produce maquettes.
PROCESS:
The evaluation and selection process will generally occur as follows; dates are subject to change as may be
necessary due to scheduling issues or other circumstances. Any information submitted is subject to release
to the public as required by Idaho Public Records Law.
1. Call to Artists (RFP) issued October 17, 2018.
2. Pre -proposal conference. Thursday, November 1 @ 4:00 PM on site, by the Renaissance Park shelter at
4155 S. Genoard Avenue.
3. Notice of Intent to Propose due Monday, November 5 @ 12:00 PM. Submit a letter of intent, signed
agreement to produce a proposal and presentation, and current W-9 (unless if you've already been set
up in our payment system). Stipends for proposals will be submitted after presentations are delivered.
4. Proposals accepted. To be considered for this project, the following materials must be submitted to
MAC, by 12:00 PM, on Monday, January 7, 2019, at 33 E. Broadway Avenue Suite 104, Meridian, ID 83642
or by e-mail to mac@meridiancity.org:
a. A summary of the respondent's experience with similar projects
b. Project proposal, including digital images (.jpg format) or drawings of the proposed conceptual
designs or projects to be considered, and related maquettes.
c. Artwork description(s) including materials to be used, dimensions, anticipated maintenance, etc.
Request for Proposals - Renaissance Park Identity Public Art Project Page 1 of 2
d. Detailed project timeline, project budget with itemized costs, and schedule of work.
5. Presentations. On Wednesday, January 9, 2019, participating artists will present their proposals and
maquettes in front of the selection committee at a public meeting. Each artist will have about 10
minutes to present, followed by brief Q Et A. Presentations will be for both this RFP for Champion Park
and for the RFP for Renaissance Park. This presentation is scheduled to take place at 3:00 PM at Meridian
City Hall. (Please let us know if this date and time cannot work for you.)
6. Selection Criteria. Eligibility and finalist selection criteria will include:
a. Adherence to the RFP; (10 points)
b. Appropriateness of scale, design, material, durability, safety, and maintenance for project site; (20
points)
c. Project proposal - demonstrated understanding of project objectives, ability to create artwork that
addresses the context of its placement; and ability to meet or exceed the objectives; (30 points)
d. Past work experience and references on a similar type project and the demonstrated competence in
the performance of the type of work to be provided (the nature, quality, and relevance of similar
completed work, including subcontractors, may include feedback from professional references; and
(20 points)
e. Consistency with City policy and community values; (20 points)
7. Evaluation of proposals; artist selected. The selection committee may recommend selection of one
proposed project, recommend that the RFP be reopened, or reject all proposals. Evaluation criteria will
include the criteria set forth above, as well as any public input submitted during the evaluation of the
proposals. MAC and MPRC will forward their recommendation to Meridian City Council for consideration.
The selected proposer and others not selected will be notified of City Council's decision via a -mail by
Wednesday, January 23, 2019.
8. Agreement; award. Following selection and negotiation and execution of a written task order with the
City, the selected proposer will be awarded the project upon City Council's approval.
9. Selected proposal installed. The awarded Artist will fabricate and install the artwork, in accordance
with a written task order agreement with the City, and within the project's final budget and timeline.
ESTIMATED TIMELINE:
❑
October 17, 2018
Call to Artists (RFP) issued
❑
November 5, 2018
Deadline for Intent to propose
❑
January 7, 2019
Deadline for completed proposals
❑
January 9, 2019
Presentations, committee evaluation, recommendation determined
❑
By January 22, 2019
MAC and MPRC co -present recommendation to City Council
❑
January 23, 2019
Selected and not selected artists notified
❑
By February 13, 2019
Deadline for selected artist's signed task order with City
❑
By February 19, 2019
Task order executed by City Council
❑
By February 20, 2019
Consultation with Parks Et Recreation begins
❑
Spring 2019
Fabrication begins
❑
Per Task Order
Installation
Please contact MAC via email (mac@meridiancity.org) or phone (208-489-0399) with any questions.
Thank you for your interestl
Request for Proposals - Renaissance Park Identity Public Art Project Page 2 of 2
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10/10/2018
Our Community of Volunteers
"Volunteering is the ultimate exercise in democracy.
You vote in elections once a year, but when you
volunteer, you vote every day about the kind of
community you want to live in":
Author Unknown
t( E IDIAN
Our 3rd Grade Tour Volunteers
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These volunteers give 70+
fifty -minute tours of City Hall
annually.
They educate approx. 2,100
children through these tours.
1iy -
gam-
1
10/10/2018
The City Hall
information desk is
staffed by
volunteersk
, —1-imm
They gave 3,726 hours Z _
last year
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0
volunteers greet some 10,000 guests a
year. Heading Into our fourth quarter
we've assisted 8,420 people in
finding the passport office, utility
billing, and other departments.
The many benefits in volunteering:
• You're out of the house & meeting new people
• Gets you outdoors for fresh air
• It increases physical activity
It can lower your blood pressure, giving health benefits
• Being in greenery lowers the stress level
• Giving back to the community generates feel good pheromones
Tweak this volunteer
opportunity to
benefit YOU as well
as the community -
r
Modes of transportation
10/10/2018
3
10/10/2018
Park ambassadors have given 13,156
hours since May of 2413
My wish for the future of the Park
Ambassador Program
Some of the organizations that asked for
Team Building events with us since May:
Groupl Amount of folks
Idaho Fine Arts Academy
20-25
Cole Valley Christian Church
60
1 Heart Treasure Valley
50
Camp Go student volunteers
25
Church Youth Conference
100 youth
Idaho College of Osteo. Medicine
40 to 50 students
Keller Associates
5 to 10
Rocky Mtn. Cross Country
100
Ashley Manor Locust Grove & Ustick
7 to S
Victory Stake of LDS Church
100-150
Mountain West Bank
15
Keller Associates
15-20
19 Interstate Bank
a to 10
Cole Valley Christian
as many as we want
10/10/2018
5
Volunteers support our Special events in a BIG way
• 4th of July
• Community Block Party
• Trunk or Treat
Winter Lights Holiday Parade
i Children's Winterland Festival
it takes a village to ensure a safe
and successful event
10/10/2018
A
10/10/2018
Movie night volunteers are Rocky Mountain's
National Honor Society students
These students gave 518 hours over 14 movie nights helping Renee
set-up and clean-up.
We'd like to thank YOU for your contributions
as a volunteer
Don't ever question the value of volunteers -
Noah's ark was built by volunteers, the Titanic
was built by professionals- Dave Gynn
In Closing- The Independent Sector places a value of $19.92 an
hr. for volunteers in Idaho. Going into the Wh quarter our SUPER
volunteers have given us 6,762 hours and counting.
This has a value of $134,699 dollars.
10/10/2018
ma %
Trailhead Context & Overview
Ten Mile Road (looking north) near WWTP
Project Timing -
in conjunction with Ten Mile Road Widening project
ACHD
ROADWAY
2018 Roadway Design Parking/infrastructure Design
2019 ROW Procurement Trailhead Site Design
2020 Construction Construction
Pedestrian Crossings @ Ten Mile Road
@ Five Mile Creek
74
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t_ ' '.
ACHD Plans — 95% Completion (PIM Calor Plan shown above)
10/10/2018
K
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Recent Progress
1. FY 2019 Budget enhancement request approved
by Council
2. Cost share agreement submitted to ACHD
• Pedestrian bridge component (14')
• Topographic survey
• Engineering of parking lot, pathways, walks
• Utility Design: Sewer,Water, Electric
10/10/2018
P
Mile
Road Trailhead
,.Ten
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PRELIMINARY
CONCEPT
•w
FEATURES
Parking
j
Water
X
'
Trees Shade
Seating
'
Bike Repair Station
Art & Signage
z ice,
Future Restroom
'�W'E
Recent Progress
1. FY 2019 Budget enhancement request approved
by Council
2. Cost share agreement submitted to ACHD
• Pedestrian bridge component (14')
• Topographic survey
• Engineering of parking lot, pathways, walks
• Utility Design: Sewer,Water, Electric
10/10/2018
P
Recent Progress, cont'd
3. Concept refinement and r
coordination for project ,^
engineering
4. Scope of Work/ Fee
Proposal received
i
i,
A
0
C
Zoad Trai1HUB
CONCEPT
REFINEMENT
CONSIDERATIONS
• Parking — 31 stalls
• Access — NMID,ACHD
• Future amenities for
Utility Location
• User Functionality
• Safety/ Accessibility
• Identity
• Shade
• Maintenance
10/10/2018
4
1. Adjust and finalize (streamline) engineering scope of
work
2. Finalize specifics of Cost Share Agreement
3. Property transfer to City from ACHD
4. Contract with Landscape Architect Design
Consultant for complete trailhead site design
5. Integrate Art • Signage • Brand Identity • Piacemaking
- with design process
b. Estimates of probable construction cost
Discussion +
0
PLANNING -LEVEL COST ASSUMPTIONS
Trailhead and Pathway Signage
Parking Spaces — 35+/- (27-31)
Amenities (drinking water, kiosk, bike repair station)
Utility stubs to serve future amenities (Restroom)
Street Trees and Landscaping
Pathway + Bridge Crossing (asked for 4' additional
width; pathway over bridge is 14' in places)
Total Cost without Cost Share =
Total Cost with Cost Share =
Estimated savings if built concurrent
w/Ten Mile Road Widening project =
$335,000
$255,000
$ 80,000
+1.5 acres
donated land
10/10/2018
10/10/2018
E IDIAN,-.---,
PARKS
Ft RECREATION DEPARTMENT
STAFF REPORTS
November 14, 2018
Administration Division
Parks 8t Recreation Director's Report:
STEVE SIDDOWAY
(Please note, a verbal report will be provided at the November 14, 2018 MPR
Commission Meeting.)
Parks Division
Parks Superintendent Report:
MIKE BARTON
(Please note, a verbal report will be provided at the November 14, 2018 MPR
Commission Meeting.)
Pathways Project Manager's
KIM WARREN
1. Rail With Trail - Staff is still working on right-of-way approvals to cross two
different properties. On a related note, the COMPASS Rail With Trail workgroup
met in October, after a period of relative inactivity. MPR staff presented
updates on our local RWT project as well as an overview of past studies
commissioned for the project area. The current work group, kickstarted by
Parks lir Recreation Department Staff Reports - November 14, 2018 Page 1 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.
new COMPASS leadership, was well attended by area stakeholders and marks a
renewed effort to move forward collectively on a regional Rail With Trail
Pathway.
2. James Court - Since the last report, staff has made contact with the remaining
three property owners - Varner, Aschenbrenner, and James Court investors -
from whom we are seeking easements. Staff has been directed to proceed with
the bidding of this project with the provision that final bid award shall be
subject to procurement of easements.
3. Five Mile Creek Trailhead at Ten Mile Road - A Trailhead/Trailhub update was
provided at the October MPR Commission meeting. Since that time, staff has
been negotiating with the project civil engineer on a scope of work for a
Trailhub project to be included in the ACHD Ten Mile Road cost share
agreement.
4. Segment D - Five Mile Creek Pathway - After meeting with Mayor De Weerd to
discuss this and other projects, staff followed up with Public Works to discuss
their evolving scenario for WWTP expansion and access. We also discussed how
best to dovetail this project with Public Works' plans, for greatest efficiency
and cost savings. Staff requested an estimate for the proposed pedestrian
bridge over Five Mile Creek, which is indicated per the current pathway
alignment, and must be constructed outside of the floodway. Per COMPASS'
request, we updated cost estimates for construction and conveyed to them a
need for additional federal funding, due to construction cost increases in
recent years. Staff is exploring various scenarios to determine whether it's
best to use TAP or local funds for this project, taking into account both cost
implications to the City and ultimate timing of pathway implementation.
5. Lemp/Larkwood Pathway - Settler's Irrigation District has prioritized their
Lemp Canal bank stabilization project adjacent to this pathway in order to take
advantage of fill dirt available in the adjacent oversized berm. This has a
twofold advantage of reducing the berm profile (west of Larkwood) so that
open metal fencing may be installed, and freeing MPR to pave the (currently
compacted gravel) pathway as soon as weather will permit next spring. Staff is
readying bid information for paving of the pathway and continues to coordinate
with neighbors and Settler's Irrigation regarding timing of fence installation.
6. Pine Avenue Rest Area - Staff has gathered existing site data to create a base
map for this area, where the Five Mile Creek Pathway crosses to the south side
of the newly completed Pine Avenue. The proposed plan—currently at a
Parks & Recreation Department Staff Reports - November 14, 2018 Page 2 of 7
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preliminary concept stage—includes pathway amenities, such as seating and
drinking water, along with minor landscape improvements, public art, and
signage. The concept will be refined to a level of detail suitable for bidding,
with the intent to solicit bids for construction over the winter.
7. Ongoing Coordination and Review - Staff continues to attend meetings for
new projects proposed for development and keep current with ongoing plan
review. Additional time and energy has been dedicated to GIS coordination
and pathways mapping efforts, including documentation of changes to the
working layer of the Pathways Master Plan.
City Arborist's Report:
ELROY HUFF
1. Tree Inventory and New Software - As we continue building new parks,
inventory work keeps moving forward. I have around 500 trees to catch up on.
This summer we changed to a new software program for inventory which is
based through the State of Idaho. So it is basically free for us to use. The data
from the old system was converted over to the new system in which I am
getting used to how it works. Exciting!
2. Discovery Park Tree Plantings - Sixty-five trees were planted at the new park
in the last couple of weeks. Ball field grass is growing, and things are starting
to look more like a new park out there.
3. Pine Avenue Construction Project and Trees - This project is almost
completed. The street is open, and approximately 60 of the 65 trees have been
planted. It sure looks different, especially with the trees planted in the
planting strips. There are 15 different varieties of trees planted on the street.
4. Fuller Park - This park has a lot more mature trees, 215 of them and some
types we do not have in our system. Fuller Park has a large group of 49 Poplars,
a group of roughly 27 Black Locust trees, and several huge Willow trees. Wow!
Recreation Division
Recreation Manager's Report:
COLON MOSS
Parks Ek Recreation Department Staff Reports - November 14, 2018 Page 3 of 7
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1. Meridian Main Street Market - The agreement for MDC to support the market
for two more years was approved at the October 101h MDC meeting and then
was also approved at the City Council meeting on October 161h. The draft
agreement with the market coordinators has been sent to them and is awaiting
their signature.
2. Special Events - Event scheduling for 2019 is in full swing. I've reached out to
all 2018 event organizers to see if they'd like to return to their same weekend.
There are already 38 events on the calendar for 2019. I'm also in the process
of updating our Event Planners Handbook which will be sent out to everyone
who has an event booked.
3. Field Scheduling - The 2019 field applications are due by the 15th of this
month. After that, l will be allocating field space based on our priority tiers.
We expect to receive around 30 applications. With the field application
deadline being earlier now, it also means that we need to get all of our
internal reservations and facility closures inputted into the system earlier.
4. Administrative Assistant I - We're pleased to say that Vicki Wagner has
accepted our offer to be our new Administrative Assistant, replacing Ali
Aldape, whose last day was Nov 2"d. Vicki has held the same position for the
Twin Falls Public Works Department for the past five years, and she has
extensive customer service experience beyond that. Vicki's first day will be
November 19th. We are very excited to have her!
5. Rec1 Offseason Testing - With the park reservation season now over and a year
of experience under our belts, we have some ideas for modifications that
would make the reservation process more efficient for staff. We plan to
conduct some testing within the system prior to shelter reservations opening on
February 1".
Homecourt Facility Manager'sport:
GARRETT WHITE
1. Scheduling - Scheduling is a daily duty at the Homecourt. The primary users
are Hoop Dreams, Elite Sports, Ignite Sports, Pickleball, Noonball, and our
Adult Volleyball and Basketball leagues.
2. Staffing - I have hired Devin Hatch and Josh Herker to the Homecourt team last
month. I am now in the process of hiring one more Homecourt Specialist.
3. Projects:
Parks & Recreation Department Staff Reports - November 14, 2018 Page 4 of 7
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• Floor Repairs, Due to Moisture - No new changes. We are waiting for the
final report and itemized list of repairs from Ron Egland. I spoke with him
this morning (Tuesday, November 6th) and he told me he would have the
itemized list of repairs and report emailed to me by the end of today.
• RFQs - We have been working with Purchasing and now have two RFQs out
and posted. The first one is for Design Development/ Construction
Documents, and the other is for Construction Management Services. All
proposals are required to be submitted by Friday, November 9t" by 4:00
p.m.
4. Invoicing - With help from Jeannette Sanchez, I have been invoicing all those
with reservations. This is a weekly follow-up item. All invoices for November
have been sent to all users.
5. Day Pass/Monthly Memberships - We are staying busy this fall with the daily
drop -ins and the monthly memberships. Depending on the day, we have 80 to
100 users of the Homecourt during the open play or non-scheduled times. Now
that the weather is changing, we have seen an increase in use.
6. IRPA - We are meeting monthly to plan the 2019 Idaho Recreation Ft Park
Association Conference that will be held in Boise. I am helping Sarah Collins
with the vendor registrations.
7. Budget - 1 review the Homecourt budget almost daily. I have reviewed last
year's budget and continually look for ways to save money here at Homecourt.
Recreation Coordinators' Report:
JAKE GARRO, RENEE WHITE, Ft TYLER ROBERDS
1. 2019 Winter/Spring Activity Guide - Jake is working with our contracted
instructors putting together classes and activities for our 2019 Winter/Spring
Activity Guide. The guide will go to format and design on Tuesday, November
6. Final print date for the Activity Guide is December 4. The guide will be
released Friday, December 7. Registration will begin December 7 with classes
beginning the first week in January.
2. 2019 Winter/Spring Classes - Jake is working on inputting all winter/spring
classes into Rec1. Classes will need to be inputted and finalized by December
7.
Parks $ Recreation Department Staff Reports - November 14, 2018 Page 5 of 7
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3. Summer Camp Coordinator - Our Summer Camp Coordinator position will be
open and available for application submittal by the end of November. It is our
goal to have this position start the beginning of February to plan for our 2019
summer camps.
4. 2018 Fall Classes - Jake is working with instructors to increase class
attendance. Fall classes conclude on December 14.
5. Mayor's Youth Advisory Council/TAC/Trunk or Treat - Trunk or Treat was
Thursday, October 25. The event was once again hosted in downtown Meridian
and Idaho Ave. and Second Street. The number of trunks was up from last
year to 100. The event was sponsored and the funds spent on a 30'x32' stage
and dance floor lights. We worked on having one entrance for the trunks and
the line looped around the block. We received reports where families waited in
line for nearly 1 'h hours at the peak of the evening. Estimated attendance
was nearly 10,000 treaters and their families. Good weather and no school the
next day both contributed to the extraordinary attendance.
The event supports the Meridian Food Bank to collect food and cash donations.
This quote is from the staff at the food bank:
"We had such a great time fast night. You and your group always provide a
great experience for the kids of Meridian. We collected $188.50 and 453#
of food. That was awesome for us. "
This is up from 180# pounds of food from 2017.
Coming up:
TAC has planned a bowling party on Saturday, November 17 after the Rake -Up
Meridian activity. TAC is currently planning the Christmas Party.
6. Christmas in Meridian - The Christmas Committee is busy planning for this
year's festivities which take place on Friday, November 30 through Saturday,
December 8.
We were able to secure a sponsorship for the popular Twilight Christmas
Market. The market has been run by Shelly Houston as a volunteer and not as
an official part of her job. As the event has grown and began consuming more
of her time, she decided it was time to let it go. The Christmas Committee was
passionate about this event continuing, so we've hired the duo who coordinates
the Main Street Market. We are expecting 45-50 vendors of hand-crafted gifts
and maybe more as we extend to the outdoor plaza.
Christmas tidbits:
We are working on getting a brass band to play on the City Council Float.
Parks & Recreation Department Staff Reports - November 14, 2018 Page 6 of 7
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• We have two new volunteers for the parade line up; Dom Gelsomino and
Macey Snelson.
• Two MYAC Youth will fill the roles of Elf and Jovi this year.
• We have added a stunt double Santa to avoid the extended time from when
Santa finishes the parade and takes the stage to light the tree.
• We've added a post -parade program to keep the energy up while Santa
finishes the parade.
• We've got two local high school band applications.
Save the dates:
• Winter Lights Parade / Tree Lighting Ft Candy Cane Fun Run - Friday,
November 30
• Twilight Christmas Market - Wednesday, December 5
• Children's Winterland Festival - Saturday, December 8
• Downtown Business Decorating Contest - Throughout December
7. Fall Volleyball - Fall Volleyball had record-setting numbers for that specific
league. The previous fall season had about 98 teams, and the 2018 season had
109 register. The league is about 70% completed and is running smoothly.
Playoffs for the league will start after Thanksgiving break and conclude prior to
Christmas. Teams have adjusted to the new scheduling format as reschedule
requests have dramatically been reduced.
8. Flag Football - Flag Football saw 14 teams this season which is 1 team higher
than previous years. Co -Ed was on the verge of not having enough teams, but
Tyler was able to recruit two teams after the deadline. Flag Football will end
prior to Thanksgiving.
9. Winter Basketball and Volleyball - We are currently in the process of opening
up all of our winter leagues. Basketball and Volleyball will have registration
close on December 7th with leagues starting in early January. Basketball will
look to have around 30 teams, and Volleyball will aim for about 110. Tyler is
losing gym space at one of his locations, so he may need to reduce how many
teams he registers.
10. Holiday Classic Volleyball Tournament - The Holiday Classic Volleyball
Tournament was a success. We ended up with the same amount of teams as
last year (28), but we had more sponsors. We ended up with 8 total sponsors,
including some that will continue to donate in future years.
Parks ii Recreation Department Staff Reports - November 14, 2018 Page 7 of 7
Persons desiring accommodation for disabilities related to documents and/or hearings:
Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.