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2018-10-23
C I T Y C OUNCI L R EGU L A R M EET I NG AGENDA C ity Council Chamber s 33 E ast B roadway Avenue M er idian, I daho Tuesday, O ctober 23, 2018 at 6:00 P M 1. Roll-C all Attendance O A nne L ittle R oberts X J oe Borton X Ty P almer X Treg B ernt X Genesis Milam X L uke Cavener X Mayor Tammy de Weerd 2. P ledge of Allegiance 3. Community Invocation by L arry Woodar d of Ten M ile C hr istian C hurch 4. Adoption of Agenda Adopted 5. F uture M eeting Topics - Public F orum (Up to 30 M inutes M aximum) Signing up prior to the start of the meeting is required. This time is reserved for the public to address thei r elected officials regarding matters of general interest or concern of public matters and is not specific to an active land use/development application. By law, no decisions can be made on topics presented under this public comment section, other than the City Council may request that the topic be added to a future meeting agenda for a more detailed discussion or action. The Mayor may also direct staff to further assi st you i n resolving the matter following the meeting. 6. P roclamation for Red Ribbon Week 7. Consent Agenda [Action Item] Approved A. Approve M inutes of O ctober 9, 2018 C ity Council Workshop M eeting B. Approve M inutes of O ctober 16, 2018 C ity C ouncil Regular M eeting C. F inal P lat for B ainbr idge Subdivision No. 9 (H-2018-0111) by B righton Investments, LLC , L ocated off the S W corner of N. Ten M ile Rd. and W. L ost Rapids D r. D. F indings of F act, C onclusion of L aw Amended for D enial for Tanner C r eek S ubdivision (H-2018-0023) by S chultz D evelopment, L ocated at 505, 521, 615 and 675 W. Waltman L n. E. Renewal O f Agreement F or F ire D epar tment Communication Dispatch S er vices B etween Ada C ounty And T he C ity Of M er idian F or F iscal Year 2019 Not to E xceed $94,207.18 F. L exipol O nline Subscription Agr eement G. M emorandum of Agr eement between C ity and M eridian D evelopment Corporation for contr ibution to 2019-2020 M eridian M ain S tr eet M arket H. M emorandum of Understanding and Agreement between Rural F ir e D istrict and C ity of M er idian I. M emorandum of Understanding between L ight M y F ir e, Inc. and City of M er idian J. F ir st Amendment to Interagency M emor andum of Under standing with C ity of B oise for the C ommunity D evelopment Block G r ant (CDBG ) P r ogram K. Approval of C ontr act Amendment No.1 to B oise S oftball Umpires Association (B S UA) for F Y 19 S oftball Umpire S er vices for the Not- to-E xceed amount of $52,500.00 L. Approval of Purchase O rder #19-0079 to CDWG for F Y 19 P C Replacements for the Not-To-E xceed amount of $76,604.50. T his pr ocur ement is utilizing the current S tate Contr act M. Approval of Purchase for C isco Switches for F Y 19 Networ k Refresh from C ompu Net, Inc. for the Not-to-E xceed amount of $104,754.17 N. AP I nvoices for P ayment 10/24/18 - $2,198,828.72 8. Items M oved F rom T he C onsent Agenda [Action Item] 9. Action I tems Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be presented by the assigned City planner. Following Staff's report the applicant has up to 15 minutes to present their application. Each member of the public may provide testimony up to 3 minutes or if they are representing a larger group, such as a Homeowners Association, they are allowed 10 minutes. The applicant is then allowed 10 additional minutes to respond to the public's comments. No additional public testimony is taken once the public hearing is closed. The City Counci l may move to continue the item for additional information or vote to approve or deny the i tem with or without changes as presented. The Mayor is not a member of the Ci ty Council and pursuant to Idaho Code does not vote on public hearing i tems, unless to break a tie vote. A. P ublic Hearing for Verado West (H-2018-0085) by D ev C o D evelopment LLC , L ocated at 3090 N. L ocust Grove Rd. Approved 1. R eque s t: Modif ication to the E xisting D evelopment Agreement to include the subject property in the agreement; and 2. R equest: A nnexation and Z oning of 19.44 acres of land with an R - 15 zoning district; and 3. R eques t: P reliminary P lat consisting of 132 building lots and 18 common lots on 17.35 acres of land in an R -15 zoning district B. P ublic Hearing C ontinued fr om O ctober 2, 2018 for Owyhee High S chool (H-2018-0075) by West Ada S chool D istrict, L ocated at 7020 W. Ustick Rd. Approved 1. R equest: A nnexation and Z oning of 108.76 Ac res of L and with an R -8 Zoning District; and 2. R equest: Conditional Use P ermit f or an education institution (high school) in an R -8 zoning, lighted fields and an outdoor speaker system within and adjoining a residential district, the generation of vehicular trips per day in excess of 1,500, proposed access to a collector street and there is not a saf e, separate pedestrian and bikeway access between the neighborhood and the school site C. P ublic Works: B udget Amendment for E nvironmental S olid Waste Coordinator/An alyst Not to E xceed $93,440 Approved 10. D epar tment Reports A. Community D evelopment: C omprehensive P lan Vision D ocument P resentation 11. F uture M eeting Topics 12. E xecutive S ession per Idaho S tate C ode 74-206(1)(d): To consider r ecor ds that ar e exempt from disclosure as pr ovided in chapter 1, title 74, Idaho C ode and 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal r amifications of and legal options for pending litigation, or controver sies not yet being litigated but imminently likely to be litigated. Into executive session at 9:40pm Out of executive session at 10:46pm Adjourned at 10:46pm All mater ials presented at public meetings shall bec ome pr oper ty of the C ity of Meridian. Any one desir ing accommodation for disabilities related to doc uments and/or hearing, please c ontac t the C ity C ler k's Offic e at 888-4433 at least 48 hour s pr ior to the public meeting. Meridian City Council October 23, 2018. A Meeting of the Meridian City Council was called to order at 6:02 p.m., Tuesday, October 23, 2018, by Mayor Tammy de Weerd. Members Present: Tammy De Weerd, Joe Borton, Luke Cavener, Ty Palmer, Genesis Milam and Treg Bernt. Members Absent: Anne Little Roberts. Also present: C.Jay Coles, Bill Nary, Sonya Allen, Stephanie Leonard, Scott Colaianni, Mark Niemeyer, Kyle Radek, David Miles and Dean Willis. Item 1: Roll-call Attendance: Roll call. ___ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Treg Bernt __X___Genesis Milam __X___Lucas Cavener __X_ Mayor Tammy de Weerd De Weerd: Well, good evening. I would like to welcome you all to our City Council meeting. It's always nice to see our Boy Scouts in the audience. We thank you for joining us and wish you much luck on your merit badge and thank our citizens for being in attendance as well. For the record it is Tuesday, October 23rd. It's a few minutes after 6:00. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Thank you. Item No. 2 is the Pledge of Allegiance and we have Troop 62 here to lead us in the Pledge and so I'm going to turn this over to them and let them lead us in the instruction. (Pledge of Allegiance recited.) De Weerd: And I will have our clerk give you a City of Meridian pin following -- well, not following the meeting. We won't make you stay the whole time. But thank you for that. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I just wanted to say thank you for Troops 62. Both my boys, now in college, are former members of Troop 62 at the Methodist Church here downtown. So, welcome and thank you for coming. Meridian City Council October 23, 2018 Page 2 of 67 Item 3: Community Invocation by Larry Woodard of Ten Mile Christian Church De Weerd: Item three is our community invocation. Tonight we will be led by Larry Woodard with the Ten Mile Christian Church. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Thank you for joining us, Larry. Woodard: It's been a while and I -- are we in a beard growing exercise? Borton: It's the season. De Weerd: It's November. Woodard: Well, you look good. Well, let's bow. Our Dear Heavenly Father, the City of Meridian thanks you for the blessings you have poured out on this community over the years from a small farming center to now the second largest city in Idaho. We thank you for the men and women who have led this community, especially during the past 15 years. I join with others in asking your blessing tonight on the City Council and our Mayor. Together they have done a remarkable job of leadership and the entire community has been so fortunate. I ask for your protection and for their health as they take time to lead this growing city. Guide our key city groups who keep us safe, the police and the fire department. The rise in opioid use is particularly troubling and I pray that you would keep our police safe as they daily confront this epidemic. With this growth the need for schools grows also and I see on the agenda tonight a discussion about a new school on the western edges of the city. I pray for collective wisdom and an early decision. Traffic is now a major issue and I pray that we elect leaders in the upcoming election who will address the highway and street issues. We know ACHD has worked well with these leaders and new widening of city streets is planned this next year. May this Council be a force in moving the state highway commission forward on projects like widening Highway 26. Our city is an interesting mix of elderly retiring from California and young people going to school throughout this community. I thank you for the leadership of our Mayor, who brings to the youth of this community. They represent our future in the years to come. I pray for the city employees who daily carry out the duties required from the decisions made by this Council. Permits, approvals, et cetera, are a daily requirement of many of these city employees. May they continue to exhibit the friendliness that is characteristic of Meridian. On behalf of the growing faith community in Meridian I thank you for the hope in sometimes a very dark world where conflict and danger seems to grow daily. If our church is any example, expansion of our facility is required to handle the 700 to 800 youth now attending. May our faith community be a lasting example of goodness for the next generation of Meridian youth. In Jesus' name, amen. Bernt: Thanks, Larry. Woodard: You bet. Meridian City Council October 23, 2018 Page 3 of 67 Item 4: Adoption of Agenda De Weerd: Thank you, Larry. It's always a good city update in our talk with God. Thank you. Item No. 4 is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: There are no other -- I don't believe there are any changes to the agenda, so I would move that it be adopted as published. Cavener: Second. De Weerd: I have a motion and a second to adopt the agenda. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 5: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) De Weerd: Mr. Clerk, any sign-up under Item 5? Coles: No sign-ups, Madam Mayor. Borton: Madam Mayor? Borton: Mr. Borton. You're looking smashing tonight. Borton: There is one brief sign up. If I could have a little bit of privilege. You will notice I have this -- I'm obligated to do -- wearing a Washington State shirt. We at times have fun up here on Council -- between the Council and Mayor about sporting events. Sometimes Council gets a little mouthy and perhaps talks about a game that might turn out the way it didn't -- turn out the way it's supposed to. So, I have to wear this evening a Washington State shirt and -- De Weerd: And it looks nice, doesn't it. Borton: Remain seated. It's okay. And for the record read the following: Let it be known -- I might choke up -- that on the 20th day of October this year 2018, the Cougars from Washington State are recognized to be a better football team than the mighty Oregon Ducks. De Weerd: And I accept. Borton: Paying my debt. Meridian City Council October 23, 2018 Page 4 of 67 De Weerd: See, actually gave him a really nice shirt. It's brand new. It could have been crimson, but -- thank you for allowing us this privilege. Item 6: Proclamation for Red Ribbon Week De Weerd: Okay. Item 6 is a proclamation on Red Ribbon Week and I'm going to go down to the podium and I would ask Dawn, if she's here this evening, to -- to join me. Okay. We have a very active Mayor's -- oh, I'm sorry. Meridian Anti-drug Coalition. When it started it was the Mayor's Anti-drug Coalition and, then, we broke off and it's been a very active coalition and Dawn has been actively engaged also as part of our Western Ada School District. So, thank you for being here. We also have a bust over here of Enrique Camarena, who really was the impetus behind Red Ribbon Week as a DEA agent and -- Susie? Susie brought it in. Susie Kurtz. And she's been kind of carrying him around today for these proclamations. Thank you, Susie, for bringing the bust here and -- and letting us celebrate with him. So, here is our proclamation: Whereas substance abuse is particularly damaging to our most vulnerable in society, our children, and a contributing factor in the three leading causes of death for teenagers, accidents, homicides and suicides, and whereas the Red Ribbon Week began after the death of drug enforcement administrative -- administration Special Agent Enrique Kiki Camarena, who in 1985 was murdered by drug traffickers he was investigating in Mexico and promotes family and individual responsibility for living healthy, drug-free lifestyles without the illegal drugs or the illegal -- use of legal drugs. And whereas it is the goal of the City of Meridian and the Meridian Anti-drug Coalition, MADC, to involve families, schools, businesses, churches, law enforcement agencies and service organizations in all aspects of Red Ribbon Week and establish an atmosphere that supports awareness, education, and ongoing initiatives to prevent illegal drug use and whereas business, government, parents, law enforcement, media, medical institutions, religious institutions, schools, senior citizens, service organizations and such will demonstrate their commitment to healthy drug free lifestyles by wearing and displaying red ribbons during this week long campaign and whereas millions of people celebrate Red Ribbon Week by wearing red ribbons or red or crimson scarves in honor of Tiki's sacrifice, participating in community anti-drug events and pledging to live drug free lives, therefore, I, Mayor Tammy de Weerd, do hereby proclaim October 21st - - or 21st through the 31st as Red Ribbon Week in the City of Meridian and encourage all citizens to support the efforts of MADC and participate in drug prevention education activities, not only during Red Ribbon Week, but all year long, making a visible statement that we are firmly committed to a drug free community. We are very fortunate to have a very strong Meridian Anti-drug Coalition and it represents 12 different stakeholder groups in our community that collaborate on how we can use prevention, treatment, and law enforcement to combat the negative impacts that drug abuse and use have in our community. I celebrate those efforts by the coalition. I thank you on behalf of the City Council and our law enforcement agencies that you stand beside us, you partner with us, and you're truly making a difference. So, thank you so much for that. Meridian City Council October 23, 2018 Page 5 of 67 Tolan: Thank you, Mayor de Weerd, thank you City Council Members. Truly thank you from the bottom of our hearts for helping West Ada with our drug prevention programs, which are amazing, super strong, but thank you for your ongoing support. We really appreciate it. Item 7: Consent Agenda [Action Item] A. Approve Minutes of October 9, 2018 City Council Workshop Meeting B. Approve Minutes of October 16, 2018 City Council Regular Meeting C. Final Plat for Bainbridge Subdivision No. 9 (H-2018-0111) by Brighton Investments, LLC, Located off the SW corner of N. Ten Mile Rd. and W. Lost Rapids Dr. D. Findings of Fact, Conclusion of Law Amended for Denial for Tanner Creek Subdivision (H-2018-0023) by Schultz Development, Located at 505, 521, 615 and 675 W. Waltman Ln. E. Renewal Of Agreement For Fire Department Communication Dispatch Services Between Ada County And The City Of Meridian For Fiscal Year 2019 Not to Exceed $94,207.18 F. Lexipol Online Subscription Agreement G. Memorandum of Agreement between City and Meridian Development Corporation for contribution to 2019-2020 Meridian Main Street Market H. Memorandum of Understanding and Agreement between Rural Fire District and City of Meridian I. Memorandum of Understanding between Light My Fire, Inc. and City of Meridian J. First Amendment to Interagency Memorandum of Understanding with City of Boise for the Community Development Block Grant CDBG) Program Meridian City Council October 23, 2018 Page 6 of 67 K. Approval of Contract Amendment No.1 to Boise Softball Umpires Association (BSUA) for FY19 Softball Umpire Services for the Notto-Exceed amount of $52,500.00 L. Approval of Purchase Order #19-0079 to CDWG for FY19 PC Replacements for the Not-To -Exceed amount of $76,604.50. This procurement is utilizing the current State Contract M. Approval of Purchase for Cisco Switches for FY19 Network Refresh from CompuNet, Inc. for the Not-to-Exceed amount of 104,754.17 N. AP Invoices for Payment 10/24/18 - $2,198,828.72 De Weerd: Okay. Item No. 7 is our Consent Agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: There were no changes to the Consent Agenda as published, so I would move that we approve the Consent Agenda. For the Mayor to sign and Clerk to attest. Cavener: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. If there is no discussion, Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 8: Items Moved From The Consent Agenda [Action Item] De Weerd: There were no items moved from the Consent Agenda. Item 9: Action Items A. Public Hearing for Verado West (H-2018-0085) by DevCo Development LLC , Located at 3090 N. Locust Grove Rd. Meridian City Council October 23, 2018 Page 7 of 67 1. Request: Modification to the Existing Development Agreement to include the subject property in the agreement; and 2. Request: Annexation and Zoning of 19.44 acres of land with an R-15 zoning district; and 3. Request: Preliminary Plat consisting of 132 building lots and 18 common lots on 17.35 acres of land in an R-15 zoning district De Weerd: So, we will move into our Action Items. Our first item is a public hearing for H-2018-0085. Before I open this public hearing I will just talk about our process. It is detailed in your agendas. We have -- staff provides the background information on the application that is being held for public hearing. The applicant, then, will get up and have an opportunity to present their application and answer any initial questions from Council. At that point we will have the public testimony aspect. We have three minutes. And the timer is on the screen at the podium, so you will be able to see the time that is remaining. And, then, the applicant has the final presentation to answer any questions that came up during public testimony or any questions from the City Council. City Council will, then, have an opportunity to ask questions of staff, applicant, or any of those that testify to get any further clarification. I would note that there is a public record and Council has had that opportunity to look at any minutes from the Planning and Zoning Commission, any written testimony and written comments from various agencies. So, with that I will open this public hearing with staff comments. Allen: Madam Mayor, Members of the Council, the first applications before you tonight are a request for a development agreement modification, annexation and zoning, and a preliminary plat. This site consists of 17.35 acres of land. It's zoned in the county located at the southeast corner of North Locust Grove and East Ustick Road at 3019 North Locust Grove Road. The Comprehensive Plan future land use map designation is medium density residential, which is three to eight units per acre. The applicant is proposing an amendment to the existing development agreement for Verado Subdivision to include the subject property in the agreement. The first phases of Verado exist to the east of this site as shown on the map there. Annexation and zoning of 19.44 acres of land with an R-15 zoning district is requested. The proposed gross density of the development is 7.4 units per acre, consistent with the density desired in the medium density residential future land use map designation. The applicant is requesting the R-15 district specifically for the three foot wide side yard setbacks. A preliminary plat is proposed as shown consisting of 128 building lots, which has been reduced from 132 with the original application, and 18 common area lots on 17.35 acres of land in the proposed R-15 district. A r evised preliminary plat has been submitted as shown since the Commission hearing that depicts four fewer lots than originally proposed along the southern boundary of the subdivision. The subdivision is proposed to develop in two phases, starting at the east end of the property. Minimum property size of their proposed building lots is 3,081 square feet, with an average lot size of Meridian City Council October 23, 2018 Page 8 of 67 3,573 square feet. Access to the development is proposed from the east through Verado Subdivision and from the south through Chamberlain Estates Subdivision. No access is proposed via Ustick or Locust Grove Roads. All streets within the development are proposed to be public, although reduce street sections, 27 feet, are proposed for Laughridge Avenue, Ringneck Street, Stormy Drive and Summerbrook Avenue. Basically the loop road through the development here, which will only allow parking on one side of these streets on the inner side of the loop. The UDC requires a minimum of ten percent qualified open space and one site amenity to be provided. The applicant has submitted a revised qualified open space exhibit that matches the configuration of the revised plat. It does depict 11.2 percent qualified open space, which is 1.94 acres of land. Qualified open space consists of internal common area and micropath, some parkways, and half the street buffers along adjacent arterial streets. A 6,500 square foot small dog park with a seating area and a segment of the city's multi- use pathway system is proposed adjacent to the South Slough at the southeast corner of the development as amenities. Additionally, the applicant has committed at the Commission hearing to provide a shade structure within the common area as well. A mix of single family detached and attached homes are proposed within the development. Single level homes, mostly attached, are proposed along the north and west boundaries of the site adjacent to Ustick and Locust Grove Roads and along the southern boundary adjacent to existing homes in Chamberlain Estates Subdivision. Conceptual building elevations were submitted for future homes in this development as shown. Building materials consistent of horizontal and vertical siding with stone and brick veneer accents. What you're looking at here is updated renderings, elevations for internal lots not adjacent to the street. These homes will not have eaves past the first four feet from the front of the home and these are, like I said, the internal lots. These homes here are elevations for lots that abut a street on the side, like on a corner lot. The site elevation of the homes abutting the street will have eaves. All other elevations will not have eaves past the first four feet from the front of the home. There will be eaves on the rear of the structure. So, that's just referring to the sides of the structures. So, just wanted to point that out. The original elevations submitted with the application did show eaves all the way around. So, this is just a clarification of what's actually going to be constructed. Staff does have a few concerns with this development and I will go through those now. The number of narrow lots proposed has a significant impact on the amount of on-street parking available for guests due to the close proximity of the driveways and here is just some photos from the first phases of Verado. As you can see here, because they are so garage dominated and -- and the driveways here, they don't -- they just have a little tiny bit of landscaping in between most of the lots here. ACHD's staff report is recommending that the city ensure adequate parking is provided on site as on-street parking is restricted. There is no onsite, i.e., off-street parking proposed above the minimum for each lot. Past experience has shown that limited on- street parking has created problems with visitors parking in restricted areas that then block travel lanes needed for emergency access and in adjacent neighborhoods. Second, narrow lots limit the variation in housing types and limits the homes being constructed on lots from having varied setbacks and building setbacks within the development to articulate and break up the front wall planes of structures visible from interior streets. All homes are constructed at the same setback with a garage Meridian City Council October 23, 2018 Page 9 of 67 dominated design that diminishes community character. The applicant is requesting that this development be combined with the previous phases to construct much of the same housing types. Council should determine if more variation in lot size is needed in this area to provide more housing diversity throughout the entire Verado development. Third, while the proposed open space meets and is slightly above the minimum required at 11.2 percent, it's not ideal as it's all located at the east end of the entrance to the development, as you can see here from the space. At the Commission hearing the Commission directed the applicant to revise the plat prior to the City Council meeting tonight to relocate the internal common area further to the west within Blocks 4 or 5 and eliminate two building lots, resulting in 11 percent open space and a through common area to be more central and accessible to all residents. So, what that means is this area right here where my pointer is at, shifting either to this block or this block here. The applicant did revise the plat slightly to increase the common area to just over 11 percent as requested by adding parkways within the landscape strips at the ends of blocks and that would be in these areas here, but did not relocate the common area or eliminate lots as directed and requests Council approval of the open space as proposed. The Commission did recommend approval with some changes at the hearing and I will go through those in a bit. Summary of the Commission hearing. Jim Conger, Conger Management Group, applicant's representative, testified in favor, as did Will Dilmore, Michael Simpson, and Megan Izzo testified in opposition and Chris Catherman and Paul -- Nielsen and Chuck Catherman commented on the application. Conger Management Group, the applicant's representative, submitted written testimony in favor of the development. Key issues of discussion are as follows: Concern pertaining to the routing of the lateral through this site and possible flooding to downstream users. Need for an access via Locust Grove Road or Ustick Road to help disperse traffic. Concern that traffic volumes will be too high going through existing neighborhoods. Not enough transition in lot sizes along the southern boundary of development. Desire for single story homes to be constructed, instead of two story, along the southern boundary of the development. And opinion that proposed density is too high, no personality or uniqueness to the proposed homes. Eaves that don't go all the way to the back. Homes too close together, i.e., the three foot side setbacks are too narrow. Key issues of discussion by the Commission. First, the applicant's request to pipe the South Slough that crosses the southeast corner of the site. Since the Commission hearing a letter was received by the city from an NMID stating that the South Slough was renamed to the Finch Lateral back in 1994 and as such it's not considered to be a creek or a natural waterway that is required to be left open by the UDC. Therefore, staff is recommending that the applicant be able to tile that facility. The applicant's proposal for units to be owner occupied, not rental units. Which units elevations will have eaves and which won't. Concept elevations all show eaves. No elevations were submitted for those without eaves. That was with the original submittal. Concern there isn't sufficient parking provided on the site specifically for guests. Location of open space at the entry of the development, as opposed to further to the west in a more central location within the development has recommended by staff. And concern that an access via Ustick or Locust Grove Road is needed for the development, so that traffic isn't being funneled through adjacent neighborhoods. ACHD is estimating 1,246 trips per day generated from this development. The Commission did make a Meridian City Council October 23, 2018 Page 10 of 67 couple of changes to the staff recommendation. They modified Condition 1.1C -- excuse me -- 1.1.1C to require single level homes along the southern boundary of the development, adjacent to homes in Chamberlain Estates. You can see those right here. And, secondly, the applicant should modify the proposed development plan as recommended by staff per condition number 1.1.6 prior to the City Council hearing. Outstanding issues for Council tonight. First, staff deleted condition number 1.1.5, which required the South Slough to be left open as a natural waterway in accord with NMID's letter, as I went over just a bit ago, which states the waterway is actually the Finch Lateral, which is allowed to be piped as requested by the applicant. Second, the applicant requests Council approval to install the street buffer landscaping along Locust Grove and Ustick Roads for phase two with the second phase of development, rather than with the first phase as required in development agreement provision number 5.1E. And, lastly, relocation of the internal common open space and reduction of two building lots resulting in a through common area as recommended by the Commission or as proposed by the applicant. So, Council does need to make a determination on that. Written testimony has been received since the Commission hearing from the following: Bill Cassinelli. He is against this development for the following reasons: Front yards are almost entirely concrete. No eaves on homes. Design should include eaves all the way around the houses. Either allow an access via Locust Grove or Ustick or reduce density. Too much traffic on neighborhood streets. And all elevations are the same, i.e., cookie cutter design. Chuck and Christine Catherman. They are in support of the project and in favor of the plan to build single level homes adjacent to their property to the south in Chamberlain Estates. Evan and Anna Lynn Frasure. They are in favor of the development and Kimberly Porter in favor. Staff will stand for any questions. De Weerd: Council, any questions for staff? Bernt: Madam Mayor? Sonya, what was the last thing we needed to deliberate on as a Council? I didn't quite catch that. Allen: It's on your hearing outline, Councilman Bernt. It's under outstanding issues for Council, item three, relocation of internal common open space and reduction of two building lots, resulting in a through common area as recommended by the Commission or as proposed by the applicant. Bernt: Thank you. De Weerd: Okay. Anything further from the Council at this point? Okay. Is the applicant here? Good evening. If you will, please, state your name and address for the record. Dilmore: Madam Mayor, Council Members, Will Dilmore. 1979 North Locust Grove, Meridian. 83646. I have some assistance up here to do the PowerPoint. De Weerd: Okay. Meridian City Council October 23, 2018 Page 11 of 67 Dilmore: Thanks for allowing me to present Verado West. This is in addition to the Verado community at Locust Grove near Ustick that you approved two years ago. I'm the on-site sales representative for Blackrock Homes. We just heard an interesting presentation of our housing project from staff. I'm here to present Verado from a different perspective. Because this is a different and unique housing style, we are not the typical Meridian subdivision of 8,000 square foot lots, 2,600 square foot homes, three car garages for 425,000. Rather, we are a carefully planned out, well-designed, affordable housing neighborhood that bridges the gap between four-plex rentals and larger homes. We have two distinct housing product types that allows for a variety of demographics inside Verado West. We have two story homes, as shown here in the darker tan. We have single level homes, as shown in the lighter tan. Single level homes, some are attached, while some stand alone. Here are actual examples of the homes we built in the Solterra neighborhood behind Louie's Restaurant off at Fairview Avenue just within the last three and a half years. These are actual photographs. All these homes are under 1,900 square feet, with a price range of 240 to 290 thousand in today's market. As I mentioned, I'm the on-site agent. New construction communities are what I specialize in. I have been an on-site agent with this builder for 18 years, with this actual product type for the last four years. Verado West will be our fourth neighborhood with this product style. This is a result of listening to our home buyers and hearing what they want and what they need. We have seen first hand the change in the Meridian demographics over the last four years for our buyers. We are seeing an ever increasing demand for quality built, nicely appointed, smaller affordable homes with low maintenance. Due to this fact, we have developed a community-wide yard maintenance program that is managed by the HOA. All yard maintenance is included in the HOA dues, managed by the HOA. This ensures that all the yards look great all of the time. Our owners love not having to do yard work or store yard equipment in the garage. We do more than sell quality built homes at prices that ordinary people can afford. We create livable communities for homeowners and their families. Meridian is our home, too. We want to see the community grow in a way that keeps what we love about Meridian intact for everyone. The builder was born in Meridian, raised in Meridian, and graduated from Meridian High. Had his office in Meridian for 22 years. My girls have been raised here in the valley. Both graduated from Rocky Mountain High. Anyone that has visited our homes can easily see the care and craftsmanship that we do put into them. What is less visible is the care and craftsmanship that we put into the -- creating the actual communities. As just one example, the builder prefers to sell to buyers who intend to occupy the homes as primary residents and not to investors. We constantly have investors wanting to purchase our affordable homes for rental properties. We prefer to sell to owner-occupied buyers, many of whom are first time homebuyers who need extra help through the process. This focus is backed up by our CC&Rs, which has some rental restrictions and does not allow for short term rentals. This has had a really positive effect on our neighborhoods. At this time we believe we actually have very little neighborhood opposition in Verado West. We have worked with the adjacent neighbors to the south in Chamberlain Estates. We have agreed to build single level homes along the south boundary line, as staff has noted, to make for a more cohesive transition from neighborhood to neighborhood. This resulted in us eliminating four lots. We agreed to this for two reasons. All their homes are single Meridian City Council October 23, 2018 Page 12 of 67 level, which are -- and, more importantly, not only are their homes single level and ours will back up being single level, but, more importantly, they are some of the most pleasant, respectful neighbors that we have worked with in 20 years of development and it's very refreshing for us in today's day and age and we appreciate that. We have all the proper agency approvals resolved, other than a few staff opinions that differ from ours and our buyers. We comply with all of the code requirements and have all the preliminary approvals needed to bring this project to you tonight. This is nine months worth of work. We have ACHD approval. Fire Department, Police Department, Public Works, Planning Department, Irrigation District, the city's Comprehensive Plan, zoning ordinance and Parks Department. As staff has mentioned, we have actually only two issues left to resolve where staff's opinion and ours differ. Number one, as shown here on the screen, staff made a recommendation to relocate our passive entry open space to the west as shown here in red. This doesn't make any sense for us. This is not an active park area. This is a passive open space providing for a visual focal point when you enter into the neighborhood from the east. It is not intended, nor has it ever been intended to be an active park area. This passive open space is no different than the buffers along Ustick and Locust Grove. It is visual open space to be enjoyed by everyone as they actually come into the neighborhood. Our simple request is that you allow us to keep the entry open space where we have it shown on the plat. Number two, staff has asked that we construct all the landscape buffers along Ustick and Locust Grove in the first phase of development. Instead, we are simply asking for the perimeter landscape to be done in phases -- in the two phases that we are doing. Ustick and Locust Grove are already fully improved with sidewalk connections in place, satisfying all safety concerns. We are simply asking and requesting that Council remove this condition. In closing, Verado West by itself exceeds all the code requirements for open space and amenities. We will be combining the HOA for Verado West with the existing Verado neighborhood to give our homeowners access to all the amenities. Our overall amenity package is quite extensive. Again, Verado West on its own exceeds all the code requirements. Altogether, though, we will have over four acres of open space, which is 12.24 percent as shown on the overhead screen. Total landscape open space of over five acres. Two large park -- neighborhood park areas. This will include fencing for child safety, play structures, climbing dome, swing sets, basketball court, big wheel track, seating areas, active sports field, suitable for -- suitable for soccer or lacrosse. Shade structure. Dog park. Attractive plantings and boulders. And, most importantly, will have created -- and we will continue to maintain over 2,000 lineal feet of regional pathway system through the neighborhood. Madam Mayor and Council Members, just one final thought. This housing style and neighborhood may not fit your personal needs or your personal demographics, but it may very likely meet the needs of someone in your family. Maybe your son or daughter who just recently graduated or just got married is trying to stay in Meridian or your brother or sister who just recently got divorced, trying desperately to stay within the school district to give stability to their kids or your mom, recently widowed, having to downsize, looking for something that's more affordable, low maintenance, easy to care for, with nice amenities. I have personally worked with each of these demographics over the last four years. As a community we are very proud of how well we have integrated into the Meridian city with our neighborhood. Thank you for your time, for Meridian City Council October 23, 2018 Page 13 of 67 allowing us to present Verado West to you tonight. Again, we have only two requests. We request to leave the passive open space in the current location at the entry, so everybody can enjoy it, Chamberlain homeowners, our homeowners, as they come into the community and allow for the landscape buffers along Ustick and Locust Grove to be constructed in two phases. Thank you. De Weerd: Thank you. Council, any questions for the applicant? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Can you maybe go back a slide? I would like to see kind of with your full master plan where all these amenities that you're talking about fit within your entire development. So, where are the parks, where are the pathways, where is the shelter, where is the field. Dilmore: Madam Mayor, Council Member Cavener, on the overhead and following on the cursor here, this will be our regional pathway system. In Verado -- in our existing neighborhood this pathway has already been created and it will continue from east to west. So, that would be the 2,000 lineal feet of pathway system. We had the current park area within Verado. That park area has the play structure -- go back to -- the play structure, the swing sets, the climbing dome. It also has the big wheel track, which we put in concrete pathways throughout that area for the kids be able to ride their bikes or scooters. It's fully fence within that area. And that is visible as soon as you come in off of Ustick into the Verado neighborhood. Over to the west encircled here in red where the cursor is, that's the new park area within Verado West. That's where the dog park is going to end up being. By being able to now pipe the Finch Lateral ditch, we now have more open space to be able to have practice areas, throwing areas, play areas. Lacrosse practice or soccer practice and whatnot, because there is enough space over there. We also have the passive open space. So, the passive open space is going to have the benches and shade structure. So, that will be visible as you come into the neighborhood. As staff also mentioned, we have all of the landscape buffers as seen at the ends of each of the blocks, as well as along Ustick and Locust Grove and, then, we also have any existing neighborhood as well. So, we have built berms all along Locust Grove and -- or not Locust Grove yet. Ustick. And we will continue all the way down Ustick, down Locust Grove with those berms as well. Fully landscaped. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Which part of this development -- and where are the sidewalks going to be and where are they not going to be? Meridian City Council October 23, 2018 Page 14 of 67 Dilmore: Madam Mayor, Council Member Kavanaugh, the sidewalks, in terms of just normal sidewalks -- Cavener: Are they on both -- I was under the impression that they were on both sides of the -- Dilmore: Yes . We will actually have sidewalks on both sides of the street, all the way around. All of the interior lot blocks will all be sidewalk. Cavener: Okay. Thank you. Dilmore: And maybe something to keep in consideration here, when you're looking at these blocks -- so, this center one right here, it's about 300 feet from street to street, north to south. So, it's not like we are seven, eight hundred feet. It's actually only about 300 feet. So, in terms of walking distance within the neighborhood getting to the park areas, it's actually all fairly close and easy to get to within a matter of a couple minutes. De Weerd: What is the rear setback? Dilmore: Madam Mayor, the rear setback -- I'm not an expert on this, but I believe it's 15 feet is the minimum, but I don't know that I ever have any -- it's whatever the R-15 is -- it's whatever the R-15 standard would be. De Weerd: Twelve feet. Dilmore: Twelve feet. Sorry. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I have a couple questions. The reason for no eaves on those homes, is that just purely a financial reason or is there -- Dilmore: Madam Mayor, Council Member Milam, we knew that this was going to be a question. Eaves serve no functional purpose, other than purely cosmetic, just like stone accents on the front of the homes. We put stone accents on the front of the homes, as you can see here in these pictures -- so, again, actual photographs in the Solterra neighborhood behind Louie's Restaurant. We put the stone accents on the front of the homes for the same reason. No one wants to pay extra for the stone accents to wrap around the homes, just like you don't want to pay extra to wrap eaves around the house. Our homes are value engineered to put money where you can see it, notice, and appreciate it. We do install the eaves on the front and backs of all of the homes. We wrap them around the sides, as staff had mentioned, four feet around the sides as you can see here in the photographs. I just don't ever have homeowners asking to add eaves to the side of the homes and we have been doing this for four years. The photo staff has shown in their original photographs on the side, we will own that, that was a Meridian City Council October 23, 2018 Page 15 of 67 mistake. It was the end of a block. We had two story homes. Those were originally designed to be able to have eaves on them. We missed it. We have since submitted information to the staff that any homes abutting to a side street at the end of the blocks will have eaves on those side streets and we just -- we appreciate staff for pointing that out to us. That was a mistake over in Verado on that one block. Milam: Madam Mayor. So, just, I guess, a follow up to clarify that, it is purely a financial reason for not putting the eaves on; is that correct? Dilmore: So, when you do an R-15 zoning for setbacks, it's not just the simple aspect of putting it in normally, they are going to be expensive eaves, because they do have to meet fire rated code. So, when we are looking at our expenses, yeah, it -- that is a factor into it. When we are looking at trying to bring the best value to the market for what our homebuyers are looking for, the cost to offset it would literally be -- as an example taking the stone off the front of the homes or on the inside of the home, taking the granite or the cords out of the kitchen and doing laminate. It's that expensive to be able to do it. Milam: Madam Mayor. So, there is not any protective thing that the eaves due to this -- to that side of the home? I always felt like my eaves were somewhat protecting my home from weather, the sun, wind, trees. Dilmore: Madam Mayor, Council Member Milam -- again, I do on-site sales. I'm not the expert here. All I know is over four years I have had hundreds of home inspections done and I have never had it be an issue for the home inspections or for the buyers. Milam: Madam Mayor, I have a different question. So, back to the -- I was -- along the same line of Councilman Cavener, I was thinking about the residents that live at the far end -- far west end. So, I'm estimating, based on what you said, it's about a half a mile to the playground from the far end. Dilmore: Madam Mayor and Council Member Milam, it's actually half that distance. It's maybe at most a quarter mile. So, the entrance to -- from the intersection of Ustick and Locust Grove to the actual entrance to Verado -- if we can go to a different overhead screen. The overall one that shows all the amenities. That would be the best one. The other way. So, from the intersection of Ustick and Locust Grove to the main entrance here, that's actually four-tenths of a mile. So, to be within Verado West is actually -- roughly 700 to 800 feet to be able to get from the furthest home to the west to the west edge of the park where the dog park would be or the other park area would be. And these aren't 8,000 square foot home sites. The distance, as you can see here on the south of one block, is maybe approximately 220, 230 feet from street to street. So, we have sidewalks throughout the whole neighborhood and we are looking to kind of encourage that. This layout is very similar to what we did over at Solterra. We had the park -- the main park for Solterra at the entrance. We did not have a passive open space or an active open space at the opposite end of that neighborhood. It's been there for three and a half years and it is awesome. Meridian City Council October 23, 2018 Page 16 of 67 Cavener: What's the name of the street that you enter in on the -- the current Volterra development? Dilmore: When you come in off -- sorry, Madam Mayor, Council Member Cavener, when you come in off of Ustick that's actually Verado Way. Cavener: Verado Way. Okay. De Weerd: Okay. Any other questions at this point? Thank you. Dilmore: Thank you. De Weerd: Mr. Cl erk. Coles: Yes , Madam Mayor. We have Chris Catherman would like to provide testimony. De Weerd: Good evening. If you will, please, state your name and address for the record. Catherman: Hi. My name is Chris Catherman. I'm at 1838 East Kamay in Meridian. 83646. De Weerd: Thank you. Catherman: We moved in about three years ago and one of the reasons we bought our house was because it had cows behind it. We moved from an acre property in Boise over here and I have thoroughly enjoyed it. But we both knew that there would be some buildings behind us and in working with Jim and Laren, they really just listened to our concerns and we appreciate that -- and that the Council -- or that the Commission approved the single story houses behind us. The whole subdivision as a whole is very nice. It -- it represents -- I think it will help our neighborhood keep up the looks on it, because this is such a nice neighborhood. It flows well. I think it's going to -- it's going to be a good -- a good subdivision, so -- they have done a great job. De Weerd: Thank you. Catherman: Thank you. Coles: Also Chuck Catherman would like to provide testimony. De Weerd: Good evening. C.Catherman: My name is Chuck Catherman. I live at 1838 East Kamay with Chris and I have to agree with what she says that the neighborhood seems really nice. I like their -- their open space park, because every single person coming into that subdivision gets to see that on the way in. If that was moved off to the west half the Meridian City Council October 23, 2018 Page 17 of 67 people wouldn't even get to see it as they went to their homes and -- and I agree with my wife that Jim and his crew has just been really good. They have -- they have done everything that we have -- we have wanted. So, I -- I support the subdivision. De Weerd: Thank you for your testimony. Coles: Paul Nielsen would like to provide testimony. Nielsen: Good evening. De Weerd: Good evening. Nielsen: Paul Nielsen. 1812 East Kamay Drive, Meridian, Idaho. De Weerd: Thank you. Nielsen: I moved in my home 20 years ago and my property borders this new development. My backyard borders it. So, for 20 years I have had a pasture there, kind of got to like the cows and all that. But I realize Meridian is going to grow. So, if there is bare dirt a house is going to go there. I'm in support of the development, since they decided to put the single family -- or single level homes bordering our property. Initial development I was dead set against with two story homes, because my opinion would have been -- I look out my back windows and see a wall, but since they have decided to put the single level homes bordering our property along Kamay Drive, I really don't have any qualms about the development. Sure, I would like to see a pasture stay there forever, but it's not going to happen in Meridian. As far as the parking concerns, on the new development, in the evenings I will go on a walk and go out around Locust Grove, Ustick, and back through their new development. I see more cars parked in our part of the development in Chamberlain Estates on the side roads -- or the side of the road than I do in the new development in Verado. So, I don't know why that is, but I don't know that it would be a parking issue in the new development. Maybe it's because the lots are smaller and people realize they have to park in their driveways instead of out on the street like in our developer with larger lots. So, all in all, I'm -- I'm okay with the development. I have nothing against it. They have been good to work with. They have listened to your concerns and I'm okay with it. Thank you. De Weerd: Thank you, Paul. Coles: And Andrew. No last name given, but Andrew wanted to provide testimony. De Weerd: Good evening. If you will, please, state your name and address for the record. Newland: Yeah. My name is Andrew Newland and my address is 2166 East Ringneck and that's in the Verado Subdivision there. Meridian City Council October 23, 2018 Page 18 of 67 De Weerd: Thank you. Newland: I just wanted to hit on a couple points there, kind of like Will said, the fact of the matter is we need affordable housing for so many people out there. I'm also a realtor and have sold multiple homes within that development as well. I have sold from me being a first time homebuyer to, you know, friends of mine and, then, also to the elderly population as well that are downsizing and it has worked out just incredibly well for everyone that I have sold a home into in there. So, many of those people went to this neighborhood specifically because of lack of inventory of resale maze of homes out there. When you go look at a home that's priced around the same price as these and if you were to go through them and look at them, you know, apple to apple, these homes are far superior, in my opinion, as far as quality of finishes go and everything like that as well. I have been extremely happy living in there and I'm proud of the neighborhood and how well it's up kept and everything else about it. So, I'm in support of it. De Weerd: Thank you. Coles: No one else indicated they wanted to provide testimony. De Weerd: Okay. This is a public hearing. Is there anyone who wishes -- okay. Yes, sir. Thank you for joining us. If you will, please, state your name and address for the record. Jeske: My name is Richard Jeske and I live at 1886 North Chandra Avenue, Meridian. 83646. I have lived at this address with my wife for the last almost two years. Moving from Anchorage, Alaska, to Idaho has been an adventure and an absolute -- Meridian is just a beautiful, beautiful city. A real quick comment. I'm in favor of the Verado West Subdivision. The things that I have appreciated about Blackrock and Tahoe Homes has been a small house, smaller yard, yet with green space. Comfortable floor plan with modern finishes. Appropriate planning and layout between single story and two story homes within the subdivision. Low maintenance. Ease in parking within the two car garage with storage. Walkability. Attractive mature landscaping. Some consideration for aging in place. Lever door handles. Low threshold step-in shower. Rocker light switches. Mixed age play and sports pace -- space with benches. We had looked at many different properties in September of 2016 and found Solterra to be one of the most attractive new homes -- affordable homes with small lots, small yards. I don't need to own a lawn mower anymore, nor do I need a snowblower, hopefully. Thank you for the opportunity. De Weerd: Thank you. Good evening. Abbott: Hi. I'm Brian Abbott. I live in Chamberlain Estates at 1855 East Chimere Drive. De Weerd: Thank you. Meridian City Council October 23, 2018 Page 19 of 67 Abbott: And we bought a Tahoe home in 1997. My concern is traffic flow. I guess -- I see right now if I want to go south or east from my subdivision I have to make a right turn there at Cougar Creek to go east onto Ustick. If I want to go south it's already pretty tough. You got two crosswalks right there. You have got a school bus stop. You have got the three lanes. It does back up a bit. I'm thinking if you increase the traffic flow by this number of residents in cars, which you are already concerned about the parking, that it's going to make that left turn slow. So, what people will do is -- I guess probably try and make another dangerous left on Ustick to go left again at Locust Grove to go to Fred Meyer or cut through Chateau Meadows and come out at the light on -- on Locust Grove or to go through all the way down to Louie's and come out on North Hickory Way onto Fairview. My question for the developer is why didn't you push for an egress onto Locust Grove further up. There may be an ACHD question of that, because you have that turn lane onto Ustick from Locust Grove going right there, but certainly with children and a school bus stop right there at Locust Grove by East Cougar Creek, rush hour traffic there is getting a little bit -- you know, you're backing all the way up to Fred Meyer now. I guess my concern would be why not put another egress onto Ustick or further up towards Ustick onto Locust Grove rather than coming through Chamberlain Estates. But I know traffic is evolving in Meridian and we -- we are creative in how we get in and out, too, without lights. But I just -- that's -- that's going to be a lot of traffic flow through our subdivision, especially on Cougar Creek, so just wanted to put that on record. De Weerd: Thank you. Palmer: Madam Mayor? De Weerd: Mr. -- Palmer: Palmer. I'm new. De Weerd: The bearded guy. Palmer: I have got a question for you, Brian, if you don't mind. Having lived -- you know, living right around there do you anticipate when Locust Grove eventually widens that that would relieve a lot of your concern? Abbott: Is it going to four lane? Palmer: I imagine it will probably go to five, given that that's where the -- how the intersections -- Abbott: I guess ideally it would be nice to see a light halfway between Locust Grove and Eagle that would feed Summerfield and -- the question to me would -- that I would have is like there is -- it seems like ACHD could still like come in off of Locust Grove into the pasture there and why didn't a street go there I guess I would be the developer. But, then, again, you still got to -- an ever harder left turn there. I guess I don't have an answer. I'm just surprised that this would be approved with really no egress to go south, Meridian City Council October 23, 2018 Page 20 of 67 they just have to go through their own subdivision and it makes it difficult to turn. You could put a no left turn and make them go all the way down to Eagle, which would force them through Packard Estates. I guess -- I would like to suggest that whatever that pathway is -- it's like fire truck access at the northwest corner, just one lot down, that that would be made a street. Palmer: Thanks. Abbott: But it is an aging community, so there are fewer and fewer kids. The second point, if I may, would be -- I see that you know, there is this big plan for a bike path and you do have to -- the community pathway that's just going to sort of end there and it's kind of nice to have an uncovered canal, because, you know, you have the wildlife and that. If you cover it over and have a pathway -- I'm not sure if I -- does the city plan to finally push the bike path all the way down -- De Weerd: Can you stand in front of the mic. Abbott: Is it the city's plan in their master plan to push the bike path through -- that currently will truncate right there at the park in the southeast corner, is that bike path going to go all the way through -- along the kind of to -- let's say to Meridian Road or -- De Weerd: That is a great question that will ask the developer. Abbott: Okay. De Weerd: Thank you. Ma'am. Yes. Barrett: Good evening. My name is Paula Barrett and I live at 4076 East Goldstone Drive in Meridian. 83642. Happy to say that I'm a proud Blackrock home owner. It will be three weeks tomorrow. So, I am still in the throes of finding boxes, emptying boxes, but I'm bound and determined to park my car in the garage before the first snowfall. I am in support of Verado West. Just a little backstory. I had a custom home built in Meridian Greens and due to a divorce in 2015 we had a short sale and there is this funny rule that you cannot apply for a loan within three years. So, I had to rent for three years. I love Meridian. I have a private practice just a couple blocks down, so my heart's in Meridian and I found two homes to rent, one in Tuscany Village for one year. The owner decided to put her home up for sale, so I had to move. And the second home was in Tuscany. That owner was -- took a two year assignment. He worked from Micron and he was in Taiwan. So, I was blessed to stay put for two years. But traversing Eagle Road and also my -- my sister and her husband had a Blackrock home out in Harris Ranch. I could not afford to live in Harris Ranch myself and going down Eagle Road -- at one point I saw Tahoe, you know, affordable homes. I thought, you know, my eyes deceived me, because it was, again, listed for mid 200,000. So, I pulled off and went and that's the first time I met Will and since that time I pledged to myself that I would at some point get a Blackrock home and lo and behold -- I mean it took three years, but I'm finally in my -- my new home. I agree with what's been said with the Meridian City Council October 23, 2018 Page 21 of 67 low maintenance, the xeriscape. I prefer to spend my time doing something other than mowing a lawn and I got to donate the lawn mower and the weed eater, so that -- that is fine by me. With a custom home, you know, I thought, well, if I don't have a choice with my interior package what is it going to be. But I was pleasantly surprised and, to be quite honest, I wouldn't change a thing. I have stainless steel. I have granite. I have, you know, nice big baseboards and -- and crown molding. I -- I really couldn't be happier. And in terms of neighborhood, we are still all moving in together and I'm waiting for all of us in a row to -- to be in our homes before I try and put together a -- you know, a get together, but -- oh, I'm out of time. I love my home and I couldn't -- I couldn't be happier. So, thank you. De Weerd: Thank you. And welcome to your new home. Anyone further have testimony they would like to provide? Would the applicant like to have any final remarks? Dilmore: Madam Mayor and Council Members -- De Weerd: If you would, please, state your name for the record. Dilmore: Will Dilmore. 1979 North Locust Grove, Meridian. 83646. De Weerd: Thank you, Will. Dilmore: Get our PowerPoint up and running here. Just addressing a couple of issues that we heard. Parking. We heard about parking. We have a slide here that we want to show you and I will read this while we are doing that. As I mentioned before, we are not the typical housing lifestyle with three car garages, 8,000 square foot lots. However, we still provide four parking spaces for every home. Two in the garage, two in the driveway. In my four years being on site, four different communities with this product type, this is seldom ever an issue. All that being said, as we can see here on the overhead screen, we have ample on-street parking as shown here. So, everywhere that is marked in red within Verado West is additional on-street parking. So, again, the homes on the south side, those are single levels. All the darker tan are two story homes. The end caps are all landscaped. So, the sidewalks are detached. Landscaping. Trees . All of that is additional parking over and above the requirements within the city codes. The other item -- we heard about the pathway. I don't know the actual city's regional pathway plans overall. I understand it's pretty extensive. All I know is that as a development between Verado and Verado West, we will have built 2,000 lineal feet for the city and will continue to maintain that and that will -- that will go adjoining here in our park area from Chamberlain west community on that edge, all the way to the east, all the way through Verado, which is already -- already there and continuing on to the -- to the east. That being said, we really appreciate the opportunity to present Verado West to you tonight. We look forward to your approval of our overall project with the following modifications: Number one, all we are asking is that here on the overhead, regarding the relocating of the interior open space, we are just asking that this recommendation be deleted for reasons I had mentioned earlier. This is a passive Meridian City Council October 23, 2018 Page 22 of 67 open space. It's for everyone to enjoy as they come into the neighborhood. It is not an active common -- or an active park area. Item number two here, constructing all the arterial landscape buffers along Ustick and Locust Grove in the first phase. We are, again, just simply asking to delete this recommendation. If the landscaping berms along Ustick and Locust Grove are required in the first phase -- so, if we have to do this in the first phase -- they are extensive berms. We will need to bring in roughly 200 truckloads of dirt through the city streets across the city to be able to build those burns if we do it all in the first phase. If we are allowed to do it in two phases we will build the first -- in the first phase will build all the berming along Locust Grove that is on the east side of Locust Grove. Sorry. Ustick. Sorry. Ustick on the east side of Ustick we will build all of that in the first phase. In the second phase all of the road construction that we are doing within the second phase, all of that dirt, instead of being hauled off of site, we can keep that and we can build the berms there. So, it keeps us from having to bring in 200 truckloads of dirt, roughly, through the city and, then, actually hauling that out, because we already have the berms built. So, if we can do it just in the two phases, we will end up being able to just use the improvements from the second phase to build those berms. Again, the biggest concern for us as a neighborhood, for you as a city, is the improvements of Ustick and Locust Grove. Those sidewalks are already in place. Everything in safety concerns is all satisfied. All those sidewalks all along Ustick and, then, south on Locust Grove are already in place. So, we are just asking just simply to delete that recommendation and allow us to just do it in two phases. It's not four, it's not five phases, it not a long term time frame, it's just two phases. Thank you. De Weerd: Okay. Council, any questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: A question for staff. In the -- in those occasions where we have done street buffer in phases -- in this example would it be a condition that -- that has the remainder of the street buffer along Locust Grove and Ustick done, you know, with the first building permit in phase two, for example, or what's the -- the ultimate trigger that would require its installation? Allen: Madam Mayor, Councilman Borton, and Councilmen, it could just be done with the second phase. Borton: So, it could -- Madam Mayor? Allen: Once the final plat records. Borton: It could be done at the end of the second phase. That's not a concern? Allen: No. Excuse me. Let's back up. Prior to signature on the final plat it either needs to be constructed or they need to submit surety for the cost of that construction. Meridian City Council October 23, 2018 Page 23 of 67 Borton: Okay. And, Madam Mayor, if there was a condition of approval that matched what they are asking for, that would be included in what you're describing? Allen: If you wish to change it that way, yes, staff can change it. Right now it's with the first phase. Borton: Thanks. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: How long until you reach the second phase after you start building -- starting construction? Dilmore: Madam Mayor, Council Member -- Mr. Bernt, if we were to look at the current Verado West -- or, I'm sorry, Verado Subdivision, the first phase, our very first home was sold and occupied in January of this year. We have the entire second phase completely built already within less than 12 months and we are ready to -- for our approval and start putting in foundations in the second phase. So, if Verado West in the current market conditions are anything similar as Vera do immediately adjacent to it, that potentially is less than 12 months. Bernt: Madam Mayor. This may be a question for staff or a follow-up question for the applicant. I'm trying to picture in my mind. Is there -- is there a sidewalk along Ustick of this proposed -- I know that there is on Locust Grove, but it wraps around down to Ustick. There is sidewalk there. Dilmore: Madam Mayor, Council Member Bernt, on the other side -- Bernt: On your side -- Dilmore: Yes. Bernt: Of this development. Dilmore: It is there. Bernt: Okay. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, you're a realtor -- not just for this, are you -- Meridian City Council October 23, 2018 Page 24 of 67 Dilmore: Correct. Milam: Do you know the median price for -- per square foot for a new home in Meridian? Dilmore: Madam Mayor, Council Member Milam, I have been doing this for 25 years. The -- from my understanding with household income -- I will start there. Based off of Chamber of Commerce's information, average household is roughly around 63,000 per household in Meridian. If we were to look at the price per square foot for new construction, similar to what we are doing, we are somewhere around 150 to 160 dollars a square foot, all in, everything finished, landscaped, fenced, house, the lot -- everything for our two story homes. Our single level attached homes are going to be close to 180, 185 dollars a square foot. If you were to take an example, as in Paramount or Bainbridge, you're going to be also running somewhere probably -- for those 2,600 square foot homes, you're looking at 180 dollars a square foot or more. We are seeing now on a regular basis 200 dollars per square foot for homes throughout -- new construction throughout the community. We are doing everything we can to be able to keep our homes affordable. Our overall price range in Verado, Verado West is planned, is somewhere in the 240,000 to 290,000. It is very difficult to even get that low. Existing homes 20, 25, 30 years old -- go and look for a 1,500, 1,600 square foot home here in Meridian, 240, 250 thousand for a 25 year old home. Two car garage. Everything has to be updated. Remodeled. Twenty year old furnace. Very , very difficult. And so that's why we are working so hard to be able to have affordable housing that for us -- and the feedback that we have from our homebuyers over the last few years, to be able to do the low maintenance yards, the landscaping maintained by the HOA, maintain the integrity of the community -- I mean that's been really, really well received and this is our fourth neighborhood of doing it. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Talk to me about -- one of the concerns that the staff had was the variation in the homes. It seems like looking at it I realized that the east there is -- obviously you have a subdivision there and you're doing the same subdivision here in the west, but my concern is the variation of -- of the home. All of them have the same setbacks. They are identical and -- you know. And I have a concern with how -- just the look and the feel of the subdivision. Is there a way to fix that, so it's -- it's more inviting, give it a little bit more -- maybe -- maybe it's the eaves that we are talking about. I'm not sure. But it's -- it just seems -- it seems cookie cutter. Dilmore: Madam Mayor, Council Member Bernt, we pulled up another picture here. This, again, is within the Solterra neighborhood and I know we referred back to Solterra, just because it's now three, three and a half years into its maturity. You can easily find pictures within all neighborhoods that are not attractive. Overall, with the maturity of the Meridian City Council October 23, 2018 Page 25 of 67 trees, with the landscaping the way we're doing, we have -- doing the shrubs and the trees in between the driveways, we are looking at height and vertical elevation and color to break everything up as we are doing that. You can see here on the lower picture the single level attached with the grass and landscape and how there is multiple elevations. We have five different floor plans. We have three different elevations on each one. We have -- I don't even know how many color packages that we have. The elevation changes -- change from hip roofs to gable roofs and give different variations with it as well. The single levels we do the same thing. Hip roofs. Gable roofs. Break up. Different stone. Different heights. And so not just a wainscot, but, then, a full height stone on the garages or three quarter height on the garages, breaking all this up. It is a true balancing act to be able to create something that is low maintenance, easy to maintain, really -- really nice. The finishes in these homes, as you heard some of the homeowners speak to, are really nice and that's our standard level of finishes. Stone countertops. Custom cabinets. Stainless steel appliances. Hand textured fixtures. In order to be able to do that and to see and hold the value for where the homeowners and homebuyers appreciate, being able to have low maintenance and the elevations the way we do, put the money into the eaves in the front and the back, rather than on the side. Those are where the values are for our homebuyers. We continue to ask our homebuyers what's important to them and that's -- this is where we are at and we really think there is plenty of variation within the neighborhoods. As you can see here, this is an actual picture that we took. This isn't even three weeks ago. Bernt: Madam Mayor? Just -- maybe just a comment. I remember my first home that I bought. It didn't have granite countertops. It didn't have quartz anywhere. I could go on and on and on about the amenities that -- that -- that these so-called affordable homes have. To me when you're talking about affordable homes that 175 dollars a square foot, it's crazy and -- and my -- this is -- this is just me thinking out loud. I might - - this is a comment. It's not a question. But I guess I'm wondering if there is ways in which we can just spice this up a little bit, have it look more less dense and, you know, attract first time homebuyers that may or may not be concerned with granite countertops and quartz countertops and engineered hardwood floors throughout, you know, updated carpet. I know I certainly didn't have that when I bought my first house. Dilmore: Madam Mayor, Council Member Bernt, I definitely appreciate the comments. I really do. When we are looking at getting feedback from buyers we don't look at it from a price per square foot, we look at it as what is the sale price for these homes and, again, 240 to 290 thousand, as crazy as it sounds here in the City of Meridian, that is first time homebuyer. I have multiple first time homebuyers that are purchasing -- they are out of college, they are in the workforce and they are purchasing at this price range. We have demographics that isn't just the first time homebuyer. We have demographics that is the single professional, recently graduated, and I can picture him in my head right now in Verado. I have every one of these. I have a divorced mom who moved over from across the street on Ustick with a teenage daughter who is trying everything they can be able to stay within the school district. They had the granite. They wanted to get -- if we don't do stone countertops, we will not sell homes, even if the price is reduced -- I mean we can't even reduce it enough to be able to sell that home. Our competition Meridian City Council October 23, 2018 Page 26 of 67 does that. We need to do that. Again, we go back to value engineering. We are not doing plush, you know, 35, 50 dollar per square yard carpet. It's good carpet. Baytown pad. The cabinets, they are custom built, but they are not the auto pulls, they are not the auto close. We put it in the hinges. We put in the construction. The appliances, you know, they are really nice stainless steel appliances, but they are not Bosch. They are not 5,000 dollars for the appliance package. It is all within reason. We are looking at every single dollar item. Again, going back to demographics, same neighborhood. I have got the parents that relocated here from Texas that are in their 80s to be closer to family that are in our single level attached. I have a retired empty nester couple that just bought one of our two story homes that came here from Sun Valley and you think they came here from Sun Valley, they got a lot of money when they sold their home. No. They are on a budget, just like the rest of us. So, I appreciate the comments and I definitely appreciate, you know, looking to be able to provide as much differential and integrity as we can within the homes. We really do feel that we have done that and, again, this is not an unusual picture. The picture that staff has up is in Verado. The landscaping is literally one season, but it's the same landscape package that we have that you see here in Solterra with three years under its belt. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: And you have said it twice, so I apologize. What did you say the -- the starting price these homes in here are going to be? Dilmore: Madam Mayor, Council Member Palmer, the starting price right now is right around 240,000. We are doing our best for the single level homes that are going to be backing up to Ustick in our second phase of Verado to be right around 239,900. That is where we are shooting to be on our price and we are trying to keep those as best values we can. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I appreciate the extensive testimony about the internal components. You're clearly passionate about what you do and the product that you sell. So, appreciate the added detail. Staff and Planning and Zoning both voiced some significant concerns about the lot width and I think that's probably what speaks to their desire to relocate this passive park towards to where it's more accessible to many of the customers that you anticipate moving into your homes. You have expressed a desire to keep it where it is, so -- so, help us get to a win for everybody where your residents that move in get access to open space without having to walk all the way through the neighborhood. You get an attractive amenity that will make your product more desirable to a customer base. How do we get to a place that everybody wins? Meridian City Council October 23, 2018 Page 27 of 67 Dilmore: Madam Mayor, Council Member Cavener, when looking at the overall plat, again, I -- looking at trying to be able to have a feel of a neighborhood when you have an entry open space, a passive open space when you come into your neighborhood, we find the feedback from our home buyers is critical on that. I know in the neighborhood I currently live in it's 20 years old here in the Meridian area, we have those open spaces when you come into the entrance and it's really, really appreciated. So, from that standpoint, that's why we really want to keep that passive open space where it is. If this was a half a mile distance from one into the next on this community, this is right about, in our experience again, the same size as our Solterra neighborhood, almost to the acre, almost to the unit size, distance from east to west, and we had located that park area at the entrance for everybody to enjoy coming in. Never once have we had any feedback from a homeowner that is saying we don't want to walk 500 feet, we don't want to walk a minute to be able to get to the park area. We have done extensive parkway strips at each end of the block, so, again, those are separated sidewalks with the trees and the distance from north to south that, again, is only about 300 feet. We find that congregating open space, being able to keep it short distances in walking, we have all the sidewalks in place, being able to encourage -- encourage people to be able to gather all up in this area here, that's the information we get from our homeowners in terms of what they are looking for. If we were, again, a half a mile distance, I would totally understand putting that distance in there, but we are talking roughly 700 feet from east to west. Cavener: Madam Mayor? De Weerd: Mr. Cavener, just hold on for a sec. Are these buildable lots? Would you be able to build there or are you designing a park there because there is something with the South Slough that is preventing that? Dilmore: Madam Mayor, that is a great question, and, no, they are actually buildable lots. That is actually what staff had recommended that we do is to build two homes there, rather than the passive park space. When -- when you drive into the neighborhood you will see just the homes in front of you, rather than green space, a shade structure, a bench. You will literally just see a couple of driveways with the landscape in between and the homes. But, yes, those are definitely buildable lots. De Weerd: No. The one on the south. Dilmore: So -- sorry. On the south side that is not buildable area on the south side. That is where the Finch Lateral is. It where the Finch Lateral ditch is. De Weerd: Oh. Okay. Dilmore: We would be looking to -- that staff has already agreed to allow us to do that. So, no, those are not buildable lots down in that area. De Weerd: Okay. Mr. Cavener. Sorry. Meridian City Council October 23, 2018 Page 28 of 67 Cavener: Madam Mayor, you asked one of my questions, so I appreciate that and I guess just -- just a comment. I appreciate the testimony, but, you know, when you first look at this and you kind of read your narrative, you start to think, oh, this is a great, you know, age restricted community, but that's not what we are hearing from you. You're saying, no, this is for first time homebuyers and people who want their kids to be able to stay in the West Ada, but the product doesn't have yards, front yards. Your two story product doesn't have front yards and what you're saying is that the logical solution is to build a passive open space for kids to be able to access that's on the far end of your development and -- you don't need to respond, but I just think that it's a -- it's a challenge for us, because I appreciate what you hear, but we as a City Council hear from our citizens, the desire and demand for accessible open space and you have got a very beautiful amenity that your customers will see where they are coming to look at it, but it is so far away from all the -- the residents to be able to access and I think there is a -- there is a solution that's there. I wanted to give you an opportunity if you felt there was one. If not, that's okay, but I think that you really need to take a hard look about where you're using this open space, so that your residents can actually appreciate and enjoy it. De Weerd: Are there any other questions from Council? Any final comment? Dilmore: No, ma'am. Thank you. De Weerd: Okay. Thank you. Staff, anything further? Okay. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I move we close the public hearing on Item H-2018-0085. Palmer: Second. De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: So, I sent C.Jay a link, so that it could be including in the record, because I looked something up. I know Zillow isn't science, but I just was curious to just try and get a snapshot of what might be available out there in Meridian and so I just put in max price 250,000, tell me what there is in Meridian, and it came up with 34 results. A p retty Meridian City Council October 23, 2018 Page 29 of 67 big chunk of those were homes that were either up for auction or they were just bare land, different issues. So, it looks like there was about 20 houses available in Meridian with a max price of 250,000. The newest one out of those was built in 2001. So, yeah, it's not the starter home that even I first had three years ago. I mean I sold that thing for nearly 200 grand and it was built in '84 and needed a lot of work. So, I mean things have changed a lot in a hurry. So, to be able to have a brand new house for 240,000, in reality is kind of impressive that that's even possible. One of, you know, my biggest complaints in my neighborhood -- I live in a Corey Barton neighborhood with ample street parking. Unfortunately, nobody bothers to use their garage with all their Christmas and Halloween decorations, instead, stored in there, because there is all kinds of places to park on the street, where there is balls constantly coming out into the street, kids running in the street, and I have to creep through my subdivision, because I can't even see the sidewalk there is so many cars on the road. So, I love that this is what's being presented to us and I pray that we have more developers bring driveways closer together or skinnier streets where parking is only on one side or no sides if possible, to force people to have to use their own space more wisely, park in the garage, park in the driveway, get them off the street. The open space positioning, I -- I wish in -- in, you know, my neighborhood that we walked -- drove into that one, instead of you drive into people's driveways. I think that's kind of a clever use of space, which is -- they have done in the other part of their subdivision. So, to me the two issues here aren't issues for me. I think that they are advantages. We have a city park across Ustick, given, but in pretty close proximity to this neighborhood. Hopefully, there -- we do have a future pathway that connects through the rest of that canal area. I think it's wise thinking to go ahead and put that in now, rather than us try to have to work with the HOA later to build one, but I love what's being presented and I hope that we pass it. So, with that I move that we do approve H-2018-0085, including the -- to keep the phased approach to the landscaping plan, given that the sidewalk, especially, is already in place and to accept the position of the open space as the applicant has presented it. De Weerd: Okay. I have a motion. Do I have a second? Borton: Second for discussion. De Weerd: Okay. Any discussion from Council? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: In addition to -- to what's part of the motion, I think it would -- it makes sense and maybe it's implied in the motion that that 1.1.5, the deletion of the tiling of the Finch Lateral -- or, excuse me, for it to be left open, is removed, can be tiled. That was one of the outstanding issues. So 1.1.5 would be deleted. Palmer: Madam Mayor? Meridian City Council October 23, 2018 Page 30 of 67 De Weerd: Mr. Palmer. Palmer: Yeah. I had that originally written down to mention, but, then, I saw staff deleted is what was on the report, so ignored it. But, yeah, that was my intention. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I don't -- I think this is some of the diversity of housing product that -- that the community needs. I think the applicant's done a good job in presenting -- presenting this new product in this space. I think it fits. A couple of things that -- that I would ask to add and would hope would become part of it. One, I think eaves all the way around the house are important. I think Genesis hit a point that maybe they -- they throw water away from the house. They solve problems down the road for homeowners. And always had it, quite frankly, in almost every situation. So, I think it's just got to be part of the elevation to be modified or the approval will be modified to require that around each and every home and the other addition, which perhaps would go into the development agreement, that the applicant said, which I thought was an important part of this development's success, is that the CC&Rs -- recorded CC&Rs be provided that reflect the HOA will be responsible for all the landscaping and maintenance. There is probably -- there is not a condition of approval that has that, but it could probably be created and included in the DA to require that. The applicant suggested it and I think it -- in light of these lot sizes and the front yard and parking issues, that was a good solution by the applicant and let's memorialize it in a condition as well. So, with those I guess three additions to the motion I would be supportive of it. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I -- I agree with Mr. Borton. Just -- just one thought. And I don't know if there is any creativity that we can talk about in regard to those -- the passive open space as you drive into the subdivision. As a homeowner I -- I don't know if I would want, you know, at nighttime having someone drive in the neighborhood and having, you know, bright lights shine on my two lots. You know, I get that that's not the ideal spot for passive -- or nonpassive open space. I have been trying to think of different ways that we could -- other than taking out lots, create some more open space on the westerly portion of the subdivision, but I guess I'm not opposed to where this passive open space is, just -- just for the look of it, but also I think that, you know, I don't know if I would want, you know, headlights pointed at my house in the nighttime while people are moving into the subdivision. So, it somewhat makes -- that somewhat makes sense to me. De Weerd: Okay. Any other comments? Mr. Palmer, I would ask you if you agree to add those suggestions from Mr. Borton to your motion. Meridian City Council October 23, 2018 Page 31 of 67 Palmer: I'm -- if I could trade my eaves for a granite countertop I would in a second. But I want to let my motions as it is. If you want to withdraw your second -- Borton: No. Palmer: But -- but the other -- I mean with the exception of the other two. I mean leaving the eaves out, but your comments and the -- and the staff deletion of the condition. Absolutely. De Weerd: Okay. Mr. B orton? Borton: Yes . Madam Mayor,. The inclusion of the eaves isn't just quite -- isn't for the sake of it. They serve a function and do protect the homeowner and the homeowner's property. It takes water away from the side of the house of a wastewater intrusion. I have seen those claims happen a number of times. They happen well after a house is sold and they are -- they are unsolvable at that point, because you're not going to redo your roof line and add eaves. It's one of the reasons why we see them all the way around a house in 99 percent of the homes and elevations that we have seen come before us. So, it seemed clearly to be appropriate in this case and probably in all other cases, at least in my perspective, that it's an appropriate condition to include. It's not just a cost issue I don't believe. De Weerd: Okay. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: And maybe, Sonya, why don't we have eaves as a building code requirement? Allen: Madam Mayor, Councilman, I -- I have no idea. I'm not a -- I'm not building code -- I do know that eaves help keep moisture and water away from the siding, the windows, and the foundation. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I imagine there is lots of things that -- that you could do to improve the safety in any which way of your home. All those things come at a cost. To me there is a reason that the city doesn't require them in code, that what they are presenting is acceptable to code, and I'm willing to -- to trust that the code handles the situation, as opposed to spending, you know, somebody else's money. De Weerd: Okay. Is there any further comment? Meridian City Council October 23, 2018 Page 32 of 67 Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I agree about the eaves. I would not build a house without eases and I -- and I appreciate affordable housing. That is definitely something we need. My guess is by the time these are actually built they are going to be 300 to 340 thousand dollars, so I don't know what's affordable anymore. My first house was 40,000 dollars. That tells how old I am. Anyway, I'm still having a problem with the open space, not being so -- not having any open space, with no yards whatsoever. We have children way over here and they have to walk -- it started out 300 feet in between each block and, then, it got to 240 and, then, it got to 700 feet total. So, I don't know what the number really is, but it's too far and so I -- Planning and Zoning asked them to move it and they did it and I understand why they want -- the aesthetics of that there, but I don't know if there is a solution of making it a little bit smaller and, then, taking out two lots somewhere else, I just -- it's too far. There was nothing considering that these homes have zero lot -- zero yards and you're going to have children playing there. And they play in the street. I am just not comfortable with that. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I know we have got a motion and a second and I just -- a couple other comments before we vote. I tend to agree with Council Member Borton, Council Member Bernt, Council Member Milam. I think that's what speaks to our Council. We have got some reservations, but we all are trying to work through them with the developer to try and get to the yes for all of them. I think there is some very easy solutions that can -- can come to get this product to be a yes for me. My concerns about the eaves. My concern about the -- the aesthetics. I tend to agree and very much so with staff and the Planning and Zoning Commission about the open space. Again, I think these are all things that we can easily solve, but as they are not included in this motion before us I will not be supportive of it. De Weerd: Okay. If there is no further discussion, Mr. Cl erk, with you call roll. Roll call: Borton, yea; Milam, nay; Cavener, nay; Palmer, yea; Little Roberts, absent; Bernt, nay. De Weerd: Okay. The motion failed. MOTION FAILED: TWO AYES. THREE NAYS. ONE ABSENT. Bernt: Do we have a new motion? De Weerd: Yes , please. Meridian City Council October 23, 2018 Page 33 of 67 Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Since we were close, there was one addition that -- that I thought was appropriate with the eaves. So, I would make a motion to approve H-2018-0023 to include the eaves around each property and all of the -- well, I will just cite them. The street buffer as proposed by the applicant. The open space remains where located. 1.1.5 is deleted. And that the CC&Rs -- recorded CC&Rs are provided that reflects the HOA responsible for all landscape maintenance for each of the parcels. Palmer: Second. De Weerd: Okay. I have a motion and a second. We have heard comment. Any further comment? Mr. Cl erk, will you call roll. Roll call: Borton, yea; Milam, nay; Cavener, yea; Palmer, yea; Little Roberts, absent; Bernt, yea. De Weerd: The ayes have it. MOTION CARRIED: FOUR AYES. ONE NAY. ONE ABSENT. Allen: Madam Mayor, may I clarify the motion, please? Council Borton, four sided eaves? Borton: Yes. Allen: Do you have a minimum width of those eaves? From what I understand from building code, they can extend one foot into the setback area with a three foot setback with fire rated eaves. Just -- you probably should specify. If it's one foot you're looking for or less. Borton: Madam Mayor. I don't know if I could. Allen: You may end up with three inch eaves. Borton: No less than a foot, if that's helpful. Allen: Yes . Minimum one foot eaves? Borton: Yes . Allen: Okay. And I believe I heard you say relocation of the open space -- Borton: Is not required. Meridian City Council October 23, 2018 Page 34 of 67 Allen: Is not required. Borton: Correct. Allen: Thank you. Okay. Borton: Correct. And, Madam Mayor, to the -- if I could. The -- the street buffer -- when I -- I had questioned during the open meeting about the -- kind of a modified condition of approval that would reflect how the applicant's request would be placed as a -- as a condition to allow the street buffer to be installed. De Weerd: Was that regarding the berm -- Borton: The berm. De Weerd: -- on Locust Grove in the first phase -- Borton: Correct. De Weerd: -- phase and the second phase have the berm? Borton: Correct. De Weerd: Okay. Borton: Correct. And I think -- there wasn't a condition of approval that described how that would happen with the approval of the final plat and it would be a modified condition that captures that. Allen: Yes . So, you would like to -- so, that I repeat it so that I'm understanding correctly, the -- the berm along -- while the landscape buffer along Ustick and Locust Grove for the second phase of development would be constructed with the second phase of development prior to recordation of the plat -- Borton: Correct. Allen: -- or submittal of surety. Borton: Correct. Allen: Yeah . And did the Council wish to include a requirement for a sidewalk to be constructed in the areas where it's not existing today on that second phase? Meridian City Council October 23, 2018 Page 35 of 67 De Weerd: I thought the testimony was that sidewalk is all in. I'm not positive if it's on that -- I think we are missing some, but I don't remember -- I don't recall which phase it was in. Just one sec. Borton: We didn't speak to it, because I think -- Palmer: Madam Mayor? De Weerd: Mr. Palmer. Borton: Yeah. Palmer: So, I was sitting at that intersection yesterday watching a guy ride a four wheeler on the sidewalk all the way around, so, I -- Allen: Excuse me. Borton: Good? Allen: I think we are good. Thank you. Borton: All right. Thanks, Sonya. De Weerd: Okay. And that clarity that has been added, everyone that voted in favor agrees? Borton: Yes . De Weerd: Nod your head. Mr. Bernt? Bernt: Yes. De Weerd: Okay. I just wanted to make sure. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Could I just make a comment to the applicant? De Weerd: Uh-huh. Milam: I really do like the subdivision. I mean it's approved anyway, but kids need -- they need a place to run. I'm also -- I'm very impressed how many neighbors you got to come and -- and support this, because generally people don't want to take their time Meridian City Council October 23, 2018 Page 36 of 67 and spend their night with us unless they have something to complain about or something that they don't want to happen. So, good -- good job. B. Public Hearing Continued from October 2, 2018 for Owyhee High School (H-2018-0075) by West Ada School District, Located at 7020 W. Ustick Rd. 1. Request: Annexation and Zoning of 108.76 Acres of Land with an R -8 Zoning District; and 2. Request: Conditional Use Permit for an education institution (high school) in an R -8 zoning, lighted fields and an outdoor speaker system within and adjoining a residential district, the generation of vehicular trips per day in excess of 1,500, proposed access to a collector street and there is not a safe, separate pedestrian and bikeway access between the neighborhood and the school site De Weerd: Thank you. Okay. Our next item, Item 9-B, is a public hearing continued from October 2nd on H-2018-0075. This public hearing was open. It had been continued. I will open this asking for staff comments. Allen: Thank you, Madam Mayor, Members of the Council. I'm not sure what's going on with my first slide there, but I will show you an aerial of the -- of the property here. This project is back before you again with a request for annexation and zoning and a conditional use permit. The site consists of 109 acres of land, approximately, zoned RUT in Ada county and is located west of North McDermott Road on the north side of West Ustick at 7020 West Ustick Road. The Comprehensive Plan designation is medium density residential and the school site is designated on the future land use map for this area. This project was heard by the City Council on October 2nd and continued to tonight's meeting in order to consider approval of the project the applicant directed staff to prepare a recommendation for development agreement provisions and conditions of approval for the conditional use permit. Because staff and subsequently the Planning and Zoning Commission recommended denial of the project there were no conditions of approval included in the staff report. Staff is recommending -- the staff recommendation, along with the revised conceptual development plan submitted by the applicant depicting a plan for the southern portion of the school property and the Spriggel property, both anticipated to develop in the future with residential uses, are shown here -- right here. Actually, that's the old one. Oh, I messed up and did not include the new one in here. I will get that for you. Written testimony has been received from Jeff Bower, Givens Pursley, the applicant's representative, in agreement with the recommended conditions of approval. Give me just a second here. All right. This is the revised concept plan that was submitted. Written testimony was also received from Geoffrey Wardle, Spink Butler, representing Woodside Avenue Investors property. They do object to the provision of a stub street only to the Flowers property. If you can see here, the applicant is proposing a local street stubbing right down here to the Flowers Meridian City Council October 23, 2018 Page 37 of 67 property. This is the Woodside property right here. They would like to -- the street to be realigned slightly to the north of the existing NMID facility and stub to the Woodside property. They are also requesting the school district grant an easement for extension of a sewer distribution line to the properties to the east and the corridor south of the stadium and north of the main baseball diamond. Scope of easement to be determined. And, then, third, written testimony has been received from David Ferdinand on behalf of the Baum family offering provision of land for a fire station and EMS facility to assist the school district in the need for closer emergency response in exchange for the ability to have sewer and water available to their property or subsequent annexation and development. Their property is currently in Canyon county and is outside of the city's area of city impact boundary. Staff will stand for any questions. De Weerd: Council, any questions? Okay. The applicant representative. Good evening. G.Allen: Good evening. Thank you, Madam Mayor, Members of the Council. My name is Gary Allen. My work address is 601 West Bannock in Boise. I'm with the Givens Pursley law firm. Very pleased to be here this evening in support of the staff's recommendations for Owyhee High School. Had a great collaboration with the staff, with the police and fire, and with Public Works to come to what we think is a good resolution of the issues and concerns that you have -- you raised when we were here before you. I think most of the conditions are self explanatory, but I would like to talk about a couple that were of, you know, most concern last time. The first of those is the north-south connector road and so if you look at the staff's condition of approval you would ask sort of like, okay, what are the contingencies on this. Let's make sure we have got all of those covered. I think everybody agrees that a north-south connection here on McMillan is the best way to go forward. That's the first priority in the staff's conditional approval. That property owner has applied for annexation, so that one is -- you know, that -- that's in your hands at this point. Now, we understand that you're not obligated to approve that annexation, so that there was a need for a Plan B. So, Plan B is this connection over here on the east around the Spriggel parcel to create a connection to McDermott and we have -- I wanted to show you this, because we have only got three options for how we get through the Spriggel parcel. Either through Spriggel directly, through the Trilogy parcel to the north or through -- to the -- Acclima parcel to the south and so there is -- that -- those together are Plan B. The -- the condition of approval also calls or, you know, other potential options. We have thought about those as well and those are outlined in the yellow and purple here. So, there is actually an interest from this property owner in purple in putting that road in upon annexation and you have got two other options over here to the west to Star Road. So, that's as far as we can think through the contingencies. I think that's -- you know, we are quite confident that one of those is going to come through for us and that there will be two road accesses at the time that the school opens and that's what the condition requires. Let me talk a little bit about the Woodside parcel as the second issue, unless - - did you have a question or -- okay. So, we have been working very hard to try to come to agreement with the Woodside developer. The school district -- and could you put up the site plan -- the new site plan? And do we have one that's bigger than that Meridian City Council October 23, 2018 Page 38 of 67 that shows the south end? Maybe a couple pages down or blow it up or something. Okay. So, there are a few things to note about the -- what we are doing here. The first thing is that -- as the staff mentioned, the school district is now going to complete a local road over to the edge of the Flowers parcel and that -- the reason for that was to provide an -- an access to the parking lot that is off of the collector road. So, we agree there is a benefit to the district to do that. We agreed to take the road over to the property line and we also think that this alignment of the road here, wherever it goes, is -- is the proper alignment starting over here on the west. The one important thing to note is that the Spriggel parcel doesn't end where the proposed connection is, it actually continues to the north to the center line of the canal. So, the point of that is simply that there is no way to take this road over to the Woodside property without going through the Flowers property and that is an unknown at this point how that would be accomplished. We do not have that setup now. So, the developer would like us to take this road all the way across to his property and the school district has offered to do so on the same alignment that we have here and what the school district has offered to do is to take the road straight ahead over to the edge of the Flowers parcel and, then, provide an easement along the rest of its property in that same alignment that would go over to the Woodside parcel. The school district would pay for the part that's up to the Flowers parcel. The developer would either build the road himself through the rest of the parcel or the school district would pay for it and be reimbursed. That was unacceptable for the -- to the developer for reasons that he will explain to you I'm sure. But we felt like that was as far as the school district could and should go in terms of providing that access over there and nobody can guarantee without the assistance of a road agency that we can build that road today because of the intervention of the Flowers parcel. We would not be -- very strongly object to jogging the road to the north in order to miss the Flowers parcel, because that would severely interfere with some of the ball fields over here and require some significant redesign. So, here is what we ask of you on that one is we -- we -- the school district commits to continue to work with the developer to resolve this. We are really very close to having a resolution. We think that the condition that you have provided is consistent with our coming to a deal and building the rest of that road if we can. So, our -- our request would be that you approve that condition -- the condition on Woodside that's in the staff report and I think the rest of the conditions in the staff report are -- are self explanatory and -- self explanatory and my understanding is that they have satisfied all the needs of your staff. So, we would simply ask for an approval with those conditions. If you have any questions I would be happy to take them. De Weerd: Thank you, Gary. Council, any questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I do have one, Gary. I apologize, I got lost a little bit in the explanation on this road. I think it's Condition 1.1.8. Let me see if I'm even looking at the right one to start. Meridian City Council October 23, 2018 Page 39 of 67 G.Allen: That's correct. Borton: Okay. And you were making reference to stubbing at the Flowers parcel, but, then, providing an easement -- G.Allen: Correct. Borton: -- across your parcel -- I guess jogging a little to the north or would it just go straight across? G.Allen: Go straight across. Borton: So, it would intersect that southern ball field somewhat, wouldn't it? G.Allen: We think we can work with that. Borton: Okay. G.Allen: That needs to be reoriented, but it isn't a significant design change. Borton: Okay. So, the idea would be -- at least the last proposal was construct it to the Flowers parcel and, then, easement for the remainder across the school district property until it reaches the -- G.Allen: Right. Borton: -- eastern boundary? G.Allen: Yes. And, then, we also offered to build it and be reimbursed for the portion that is to the east of Flowers. Borton: Okay. So, that's not reflected in 1.1.8, but -- G.Allen: That's correct. Borton: -- that's something the district would be willing to do. G.Allen: That's something we would commit to continue to working with the developer to figure that out. We think that the condition is appropriate for the approval of the school -- Borton: Okay. G.Allen: -- and that we can work and -- as a private agreement to get to the rest of the way, as -- as well as sewer. Sewer is not required by our conditions of approval or by Meridian City Council October 23, 2018 Page 40 of 67 your -- your policies and yet, you know, if we can work all of this out sewer will be included and -- or at least an easement for sewer at the developer's cost. Borton: Madam Mayor. As to the issue -- as to the issue of the sewer, is that resolved? G.Allen: According to this -- this -- the Woodside parcel, according to your master plan, is supposed to be served by sewer from McDermott and Ustick. The -- the staff has said that this -- it is permissive for the school district to provide sewer from another trunk line from their trunk line over to this other parcel and we are willing to do that. We don't want to make -- that would be against your policy to make it mandatory. Borton: Okay. De Weerd: Okay. Other questions? Borton: Not right now. De Weerd: Yeah. We don't have any further questions. Justin, I do have a question for ACHD. Lucas: Madam Mayor, for the record my name is Justin Lucas. I represent the Ada County Highway District. Business address is 3775 Adams Street, Garden City, Idaho. De Weerd: Just the question about the -- the road that's being requested. I believe I have seen it two different ways where a development stubs it and, then, the other developer continues the road through their project or pays to go through a project to get it to their piece of property or the development puts in half the road and what -- what is typical? Lucas: Madam Mayor, Members of the Council, each situation is unique and some -- some extensions are very simple where the road is brought directly to the property line and carried forward by the adjacent property owner. Sometimes the ACHD commission chooses not to make that a requirement for whatever reason. Maybe it's a -- there is some sort of geographic issue associated with the property or some other constraint. In this specific situation the ACHD commission heard all of these issues at a -- at a public hearing and the final decision is -- is what is located in the staff report and so that is what -- what is applicable here is what our commission decided on this specific application. So, I don't know if that helps you, Madam Mayor, Members of the Council, but -- De Weerd: I think that was a really good political answer. Lucas: Thank -- thank you. De Weerd: So, for the public record why don't you tell us what that is, otherwise I will go and find it in the staff report. Meridian City Council October 23, 2018 Page 41 of 67 Lucas: Yeah . I would ask staff to bring up -- I hate to put words in my commission's mouth and I will never do it, so if -- if the ACHD conditions of approval are available I would request that those be brought up for your review. I don't want to try and craft a condition off the top of my head and I know that they are available in the staff report and we did provide a final copy of our staff report to the city well before this application was heard. De Weerd: Okay. Yeah. Just it says to stub it to the Flowers property. So, that was the -- the decision of ACHD commission. Lucas: Correct, Madam Mayor. De Weerd: Okay. Thank you. Mr. Clerk. Coles: Thank you, Madam Mayor. For signups this evening first as Jim Hunter would like to address the Council. Hunter: Good evening -- De Weerd: Good evening. Hunter: -- Madam Mayor and Members of the Council. Also Geoffrey Wardle signed up. He represents us. I would like him to talk first, it will be more efficient and, then, give me a couple minutes to close. That's it. So, I would like to reverse the order if that's okay. De Weerd: Okay. Sure. Hunter: Okay. All right. Wardle: Madam Mayor -- De Weerd: Good evening. Wardle: -- Council Members, my name is Geoffrey Wardle. My business address is 251 East Front Street. I appreciate -- in Boise. I -- but I am a resident of Paramount. So, it's nice to do City Council in your own town, because you can go home earlier. Sonya, can you pull up -- can you pull up our PowerPoint. Oh. Okay. There is a lot that has transpired since we sent you a letter on Friday and I appreciate the efforts of the West Ada School District. I appreciate the efforts of their counsel, because both Mr. Freeman and Mr. Allen and myself and our clients have met and had multiple discussions. As -- as Mr. Allen discussed, there is a lot of progress that's been made, but we are still not quite there and what I wanted to show you briefly was -- you know, this was the alignment that had been proposed and the reason it was problematic for us was -- that they were showing it coming across the Flowers property to the location here Meridian City Council October 23, 2018 Page 42 of 67 and where we don't necessarily know what the elevation of Ustick is going to be coming off that ramp, because, remember, that the interchange is projected to be to the west of McDermott. That is fundamentally our issue and concern. So, in further discussions with the West Ada School District, they propose that, yes, we could take access and bring it across the north. So, there are three unknowns that are keeping us from telling you tonight that, yeah, we have a solution. We had proposed earlier today to the West Ada School District that Woodside would -- can pay the cost of construction of the entirety of the road from its termination here across to Woodside's property in that northern configuration. We are ready to do that. The concern that we have is that, obviously, with Public Works bidding and Public Works projects, if the West Ada School District constructs it there is a significant likelihood of higher expense than what could be done if Boise Hunter Homes, Woodside Avenue Investors, were to do it itself and I think that's the solution we proposed with the school district for the sewer, grant us the easement, we will construct it. The one issue -- the one issue that remains is there is this Nampa-Meridian irrigation facility and they are proposing to title it up to this point right here and as we have talked about the alignment, the second unknown is we do not necessarily know what Nampa-Meridian would respond to this, because this came up very late that they were amenable to taking it to the north side. And the third is that you see there the blue portion is the Flowers have not been engaged by either party about what the resolution is here, because as you come across straight there is going to be a portion there. Now, we -- we don't anticipate that it's going to be a problem, but until we know -- we don't know what we don't know. So, the -- the three things we don't know, which are keeping us from telling you, yes, we are in total agreement with their proposal to grant an easement to extend this right of way at some point in the future across here, is that, one, we don't know what Nampa-Meridian's requirements are going to be. Two, we don't know what Flowers response is going to be. And, third, nobody really knows the cost of what this extension would be. So, what we had asked the West Ada School District this afternoon -- again, we have had ongoing conversations and discussions -- is if the West Ada School District will just commit to extending this road over the Nampa- Meridian facility, we will build it -- De Weerd: Mr. Wardle, you are summarizing. Wardle: I am summarizing. De Weerd: Okay. Wardle: That's -- that's -- that's what we had asked. That's what we had proposed to them is extend the road to the Nampa-Meridian facility, cross that, and, then, we will -- we will pay the cost to extend the road there on the north side. We are close, but we are not yet fully in agreement, but I do appreciate the effort that's been put in to date to try to resolve this issue and that's our requested condition. That and sewer. De Weerd: Okay. Council, any questions? Borton: Madam Mayor? Meridian City Council October 23, 2018 Page 43 of 67 De Weerd: Mr. Borton. Borton: It -- it sounded like that's a little bit what Gary said of -- from your action I take it I might have heard it wrong, but it sounded like maybe the middle ground would be just that, the district builds it to the Nampa-Meridian joinder there or crossing, quite frankly, and either construct the whole thing and get reimbursed or provide an easement that allows you to construct it and pay for it, which sounds like that's what you were describing. Wardle: So, the -- the nuance here, Madam Mayor and Commissioner Borton, is the West Ada School District's proposed constructing it just to that blue point there and not crossing the Nampa-Meridian facility and our response is since they are tiling it to this dark area right here, if they would just extend that we will construct the whole thing. Just get us to the north side and we will -- we will pay to construct that at our expense at -- at some point in the future. We will coordinate with them. Borton: Madam Mayor. To that point is it your preference that it -- the easement option be the one that goes forward, rather than they construct it and you reimburse? Wardle: Madam Mayor, Commissioner Borton, that's one of the conversations we have had with them, because nobody knows -- we know, essentially, what it costs to build a local street -- Borton: Sure. Wardle: -- based upon our experience, but the West Ada School District, being a public entity and having to bid this as a public works project, they don't necessarily have confirmation as to what their cost is and so we are reticent to commit to reimburse them where we don't necessarily have control over what that cost may be and so that's why our proffer was, look, you provide us the right of way that can be grant -- dedicated in the future and we will build it at our expense, just like we proposed with the sewer easement. Bernt: Madam Mayor, question through you to Mr. Borton. What is the difference between a right of way and an easement? Borton: I think in -- in this context I think it's just -- it's interchangeable. We are just -- they are going to provide the location where the future street would be located that you would construct at least -- Wardle: Madam Mayor, Council Member Bernt, you know, as we have had this conversation with the West Ada School District, I think Commissioner Borton is absolutely in agreement, I mean that's what we envision, because that is going to be a public street, so it's going to need to be dedicated and that's -- that's -- whether we call it an easement for now that's going to be dedicated or a right of way that's going to be Meridian City Council October 23, 2018 Page 44 of 67 dedicated -- we get there the same place if they just commit that it can be dedicated in the future once constructed to ACHD local street standards. De Weerd: And, Mr. Nary, do you agree with all that? I just thought I would throw another attorney in there. Maybe Mr. Allen after that. I don't know. Nary: Madam Mayor, Members of the Council, no, I -- I do agree. I think it's -- I think what he's talking about we can make that work with -- with our code, so -- De Weerd: Okay. Wardle: Thank you. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: A real quick follow up then. To narrow the issue is it now focused on the Nampa-Meridian crossing is -- is where there is some disconnect in who would pay for it and provide that? Wardle: Madam Mayor, Council Member Borton, yeah, I really think that's where it is. Now, the West Ada School District has conditioned sewer upon our acceptance of this, so I think we are all in agreement with sewer and so the sole issue has been, you know, where does the crossing happen and -- and who -- who gets -- who gets it across. I think we are all in agreement that once -- once the Nampa-Meridian facility is tiled we will construct from there to the Woodside boundary within the -- the -- the local street section right of way that they provide. But, yeah, it's -- I think that's -- that's fair, Council Member Borton, is it's -- it's getting across that and that's an engineering question and it's a cost question that nobody has the answer to yet, just because it's -- it's been very fluid in the last 96 hours. And we appreciate the fluidity. I mean I think everybody has diligently tried to resolve this issue. De Weerd: Any other questions? Wardle: All right. Thank you. Hunter: Good evening, Madam Mayor, Members of the Council. Jim Hunter. 1132 East Laguna Shore Lane, Eagle, Idaho. Anyway, just -- I will just kind of -- be kind of quick, but a couple things that weren't said here today was -- one is all we really want is access to our property. If this was us building it we have always been required to extend it completely to the other guy's property. The school district wanted to short change it into here. We actually said, fine, okay? I offered them a hundred thousand dollars to pay for the extension north of the blue area, but I don't want to have to go condemn Flowers property. I have no power to do that. So, I'm still landlocked. I simply want them to cross the canal and I will build the road the rest of the way. That's Meridian City Council October 23, 2018 Page 45 of 67 our proposal to them, which they rejected. After rejecting my first hundred thousand dollar offer to them. And, by the way, when they asked them what it does cost to -- to -- to -- to tile the canal or build a road, their engineer said he had no idea. I said but reimburse us whatever it costs. I said I haven't -- I can't do business with reimbursing somebody that has no idea what it costs. So, here is my hundred grand. My estimate is that that road costs 60,000, excluding the crossing, and the crossing has a cost associated with it. So, our current ask to them is, please, just extend the -- the red road to the north of the canal and give us an unencumbered easement and we will build it the rest. Pure and simple. Two asks. Cross the canal. Let us build it. Give us an easement. So, I would respectfully ask that that be modified into the conditions of approval and we are all in agreement. I stand for any questions. De Weerd: Okay. Hunter: That's my request. De Weerd: Council, any questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, is the hundred thousand dollars still part of that deal? Hunter: No. They rejected that. So, I said I will build it, just cross the canal for me and I will build it, whatever it costs, across this link. I just need an unencumbered easement to get to our property. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, do you know the objection to building over that? Is it because of the cost to go over the canal? Hunter: I'm not exactly sure what their objections are, but they are tiling it this entire way, they are putting a parking lot over it, they are dealing with the Nampa-Meridian Irrigation District on that issue and we would just like them to get across the canal with the road and give us an easement and let us build it to our property. That's it in a nutshell. Okay? De Weerd: I'm sure the issue is time. I mean they are going to say we will get you an easement and they have to work with Flowers and the irrigation district. We all know that that's not necessarily an easy process. That's why you're asking them to do that; right? Meridian City Council October 23, 2018 Page 46 of 67 Hunter: Yeah . They are working on this and, you know, I mean I -- I have dealt with these irrigation districts. It takes a while. My point is I'm not asking them to do that tomorrow, I'm just saying you're going to be working on this over the course of the next year, you know, if you guys can do that we will build the road and that's our request. You know, quite frankly, the gentleman said this affects their ball fields. Well, if you look at it, they are getting into the real estate -- residential real estate development business to the south. They could have placed a ball field down there or two, but they chose this land plan totally excluding any access to our property. The other thing that was very interesting is -- I know the gentleman was here from ACHD. The traffic study that was done and submitted to ACHD did not even mention -- had not one scintilla of mentioning the extension of Idaho 16. It totally ignored the fact there is a big freeway coming through and it's going to landlock a couple of properties. Maybe we should think about that in our traffic study. Not a single person looked at it. So, anyway, that's -- that's our request, ma'am -- Madam Mayor and Members of the Council, is just get us across the canal and give us an unencumbered easement and let us build the road on our property. It's too simple. Thanks. So, thank you for your time. De Weerd: Thank you. Coles: Paula Gray signed up to testify. I don't see Paula. Madam Mayor, that was all those that indicated they wanted to provide testimony. De Weerd: Okay. This is a public hearing. Is there anyone who wishes to provide testimony? Okay. Mr. Allen. G.Allen: Madam Mayor, Members of the Council, Gary Allen. 601 West Bannock in Boise. De Weerd: Thank you. G.Allen: There are a lot of things I want to say about the -- Mr. Hunter's testimony, but I'm going to get to brass tacks and talk about -- just about the key issue here and that is, you know, it's not just about the cost of crossing the -- the irrigation canal, the real problem is the Flowers property is in the way and so we can't have a condition on our school that requires us to make a deal with Flowers. You know, someday maybe ACHD needs to condemn that property or if the Flowers won't give it up voluntarily -- they should. I mean it gives them access to their -- their parcel, but we can't control that and that's too important of a thing to have, you know, standing in the way of a certificate of occupancy of the school. So, we think that drawing the line at the Flowers parcel is the proper place. If they are concerned about negotiating with the Nampa-Meridian Irrigation District, we are willing to build that portion of the -- of the road, if -- assuming we can get approval, but we think they should pay for it. We are already paying for two- thirds of this road across. We have come more than -- more than halfway that way. They want us to go about 80 percent of the way and, you know, that -- we just felt like that was the right place to draw that line. The condition that you have got allows -- you know, gives us the flexibility if we need to -- to do our part and not get tied up in -- in Meridian City Council October 23, 2018 Page 47 of 67 some other problem there. So, again, we -- we will recommit to trying to work out a deal, but we think the staff's condition is the right one. So, that's what we would ask you to approve tonight. De Weerd: Okay. Council, any questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Gary, is the -- was the idea that didn't come to a solution that this road would jog north? It wouldn't need to touch the Flowers' property, but it would jog northeast, cross at somebody's expense, and then -- whether it goes straight across or perhaps follow it down to the southeast along the northern portion -- there is not an exhibit where somebody's shown us that, but it sounds like that was what's described as a close solution, but you guys didn't get there. G.Allen: Yeah. Well -- Borton: Is that right? G.Allen: I had not heard anyone speaking good things about realigning the road. I think everybody agrees the road should go straight across. Borton: Madam Mayor. So, the Flowers' property in every scenario was always included as having to have been a willing participant? G.Allen: Pardon? Borton: The Flowers' property had to be a willing participant under any scenario. G.Allen: In any scenario I have seen, yes. Borton: Okay. Yeah. The jogging north across it, staying on school district property, was not one of the scenarios? G.Allen: That was not one of the scenarios. Borton: Okay. G.Allen: Yes . De Weerd: Mr. Allen, I don't see any -- anything -- I know you have emergency busing as a provision, but any further discussion with ACHD on a safe route to school route? Meridian City Council October 23, 2018 Page 48 of 67 G.Allen: Madam Mayor, I don't believe we -- we have had additional discussions with ACHD. That is a possibility, of course, if the levy passes. You know, to develop a plan with them. But we have not had any further discussions on that. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: You know, this -- this question mark of how access will be given to Mr. Hunter and his property I believe is important before -- if I were a -- if I were a land owner and if I had property that I owned in that location, having this body approve this application without knowing how that's going to be affected or how that's going to be remedied, I would -- I would be -- I would be -- I just think it would be a lot cleaner if you guys could come to a decision and figure out how, you know, Mr. Hunter can have access, you know, to his property. It just -- it just would be cleaner, without having question marks and we are going to deal with this in a year or we are going to deal with this -- with this in a couple years. Is there a possibility that this can be arranged sooner than later? G.Allen: We are, you know, about this close today, so I think there is a possibility. Like I say, we are committed to continuing that conversation. You know, none of us control what Flowers -- except the high district could -- Bernt: Madam Mayor -- G.Allen: -- and that's important to contract -- Bernt: It sounds like you can go north, though. Would you be -- would you be okay with going north, meeting them at that area, so that they -- they can build their own road going to that -- that specific area that we are -- that -- I don't know -- where ever -- just a little bit -- a little bit north of where you're -- you're wanting to stub the road in right now. G.Allen: My understanding is that if the road jogs north, even if it cuts back south, that's still going to affect facilities. Am I correct? Yeah. So, we have to redesign the site and could lose facilities if we have to do that and, you know, that's not -- you know, ultimately here is -- you know, here is what's going to happen is someday ITD is going to come in there and they are going to say, okay, now we need to -- we are cutting off access to this property, we have to create an alternate plan. You know, the ACHD report does talk about that and ITD does have a plan to create a north-south road along the edge of the -- of the Woodside parcel. Now, it's nice -- it would be -- it is a good thing to have a second access over to the north-south collector that we are talking about, but at that point ITD is going to be obligated to mitigate that problem with access. If Flowers is not cooperating, they can condemn the property at that point. So, you know, it will certainly be -- that issue will certainly be resolved. The rest of this is about who pays for a culvert over the road. You know, if it's important to you, put a condition that says one way or another. We think the fair way to cut that is to do it at the Flowers parcel. Meridian City Council October 23, 2018 Page 49 of 67 Bernt: Okay. G.Allen: So, you know, you have the ability to put in a condition that resolves this. I would say we would much rather you not talk about realigning the road as part of that and not force us to make a deal with Flowers that we -- would affect the opening of the school. De Weerd: Other questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: There was -- pivoting a little bit back to the sewer. There was a proposed condition of approval in Geoff's letter of October 19th with regards to an easement for the extension of the sewer distribution, et cetera. I didn't see it within the list of conditions and maybe I missed it. G.Allen: Right. And so the -- as I mentioned earlier, the -- your policy would not require the school district to provide sewer to this property. It's an optional thing on our point. As part of an overall resolution of the road issue, we are willing to offer the sewer easement for them to construct the sewer at their cost. That was one of the outstanding issues in our negotiation. It would be contrary to city policy to make that mandatory at this point. Borton: Got you. Okay. It was both or neither; is that a fair summary? Both or neither? G.Allen: I don't -- I mean we want to have a deal, okay, at the end of the day. Borton: Okay. Sure. G.Allen: Both. Borton: Okay. G.Allen: Let's just say both. Radek: Madam Mayor? Councilman Borton, Madam Mayor, I just want to make a clarification on that. Thanks for -- thanks for bringing that up. Thanks for bringing that, Councilman Borton, and thanks for clarifying, because you mentioned it earlier and I talked to the city engineer on the phone, because I -- I didn't know if you quite got that right, but it was his intent that we wanted to have access from your property to these other properties for sewer, but building the sewer was not going to be a requirement, but the city engineer did want to make sure the easements were accessible to that -- that property just as you said. So, I didn't see -- I didn't see that condition in the -- in the Meridian City Council October 23, 2018 Page 50 of 67 staff report either, but I just checked on that with the city engineer and wanted to make sure that was -- that was taken care of. G.Allen: That is a little different from what he told us last week, at least as we heard it. But, nonetheless, you know, we want there to be both at the end of the day. Borton: Okay. Fair enough. Thank you. G.Allen: Thank you. All right. Borton: Madam Mayor? Borton: Mr. Borton. Borton: Another question for police and fire with regards to -- it was highlighted -- this map gets to the issue. It's condition 1.1.11. Maybe we can pull that up. It talks about the secondary access and initially at the last meeting there was discussion of going north or going east is the two options. The condition as written has those two options, but it has -- it includes -- or other means not listed, which I believe opens the door for going west or south and in light of the concern that necessitates a second access, is the west and south viable and okay to include or should it be limited to, hopefully, the primary considerations that Gary referenced going north or east? Niemeyer: Madam Mayor, Councilman Borton, I will answer first and, then, Lieutenant Colaianni can chime in. Certainly from fire our primary preference would be to go north. The reason for that is that going to McMillan allows us access over to Highway 16 and this is an unusual area for our fire department. As you know, we cover the district properties, as well as the city, through a mutual aid -- or an MOU at the district. We cover Highway 16 all the way down to the river and so this -- this area here that we are planning for a future fire station is not only going to cover the proposed high school and the school, the development that's going on, as well as the Oak Subdivision, but also is going to help us get north between Chinden Boulevard and Highway 44. When Highway 16 was built, if you have driven that highway, there is a median all the way down the middle of it and so we had to develop a mutual aid agreement with Star Fire District where we cover everything north, they cover everything south. It's the only way to access car wrecks on that -- on that state highway. So, our first preference, to answer your question, would be a northern secondary access to McMillan. Going to Star Road, going west is a possibility, but -- but to be direct and answer your question, our preference would be to go to the north. Colaianni: So, I'm not -- I don't know if I can add much more to that. We had discussed those options and in our meetings we have discussed the applicant looking at other options, as long as we have a secondary public access into that location before a CO is issued. From a police perspective that made us happy and that satisfied our need. The -- the road that goes out to Star is certainly a longer stretch, you know, for them as well in terms of land and building it. I think that's more expensive and, you know, we have to Meridian City Council October 23, 2018 Page 51 of 67 loop around, but it still met the needs and what we were looking for. We are looking for a secondary access. We felt the McMillan one was good, but if they wanted to come up with other options and as long as it was there for us, we were happy with that. Borton: Thank you. De Weerd: Lieutenant Colaianni, is there -- I -- I know I'm beating this drum of -- of pedestrian safety. Is there any concern from the police department on safety for kids and bikes and walkers out in that area? That's not walkers pushing a walker -- pedestrians. Colaianni: There was discussion and I -- I don't -- I can't comment to it about busing, because there was challenges there that we see all across the city if there is not sidewalks, if there is inadequate infrastructure that allows someone to walk to school, there is a program in place and they could comment to it that driven by the state statute, I believe, that -- that requires them to bus and so they have committed that they would be following that and be busing a great majority of the kids there that don't have vehicles, but as a high school level most of these kids drive, so they would -- they would have to comment on what they have done there if that's not accurate. G.Allen: The school district's busing committee has met and has adopted a busing policy for the school that's in place today. De Weerd: I -- I have been walking at the elementary schools and I have been asking them who rides the bus. They don't ride buses. I mean -- I don't know why no one is concerned about this other than me, but I -- I think we are setting up an accident ready to happen, because those kids, if they don't have a car, if they can't find someone to drive them -- they are not going to take the bus. I have had four teenagers. They did not take the bus. I hope you work with ACHD and you get a plan. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I remember reading I think in one of the materials about the -- the busing plan. I can appreciate the Mayor's concern. I think that I would be more concerned if this was a middle school or an elementary school, though you drive past any middle school or elementary school these days you see kids aren't riding the bus, it's mom or dad that seems to be taking them to school, but if you could share with us a little bit about what the -- the busing policy is related to this area, just so that we are all aware. G.Allen: So, I would like to -- Joe, would you be the one to address that? De Weerd: Good evening, Joe. Meridian City Council October 23, 2018 Page 52 of 67 Yoc hum: Joe Yoc hum. West Ada School District. 1303 East Central Drive, Meridian, Idaho. Madam Mayor, Members of the Council, glad to be here this evening. So, our safety bus committee met recently and we did recommend safety busing for all students who will attend Owyhee High School and our board did approve that. So, that's already in place. That's good for three years. So, that will be in effect when Owyhee High School opens and so what -- that committee meets on an annual basis and, then, it revisits safety bus zones on a three year rotation. So, Owyhee won't come up again for another three years from -- from this month and some of the things that the committee looks -- looks at are sidewalks and connections through subdivisions and safe routes to school and we have walk zones all over the district. If you go to the district web page and you go to the transportation tab and look at walk zones, you will see that there are walk zones within the mile and a half distance of the school at probably all of our schools. Willow Creek, for example, that used to be a square mile and we were busing students from one corner, because there was no way through the subdivisions or around, so we were safety busing. So, that's how the process works and it's an annual -- annual review. De Weerd: So, this would just make it in effect for -- for one year after the school opens. Yoc hum: Oh, the committee would meet again in March of '21 to review the -- they meet in March on an annual basis. So, whenever this comes up again for it to review -- be reviewed and the committee looks at everything. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Joe, do you know how many students you have got -- high school students you have gotten in that kind of one and a half mile radius that are going to be impacted by this? Let's say the school is built tomorrow. Yoc hum: Madam Mayor, Council Member Cavener, I do not. Cavener: Ballpark? Are we talking -- are we talking about ten kids? Are we talking about -- Yoc hum: I say 75 to 100. Cavener: Okay. Big number. Thanks. De Weerd: Okay. Any other questions for Joe while we have up here? Bernt: Madam Mayor, just to clarify. So, you are going to provide a bus plan three years from now or three years from when the school is opened? Meridian City Council October 23, 2018 Page 53 of 67 Yoc hum: Madam Mayor, Council Member Bernt, it is in effect right now and once the school opens, then, it will be reviewed -- probably the March before, because it will come up for the next school year. So, March of '20 it would be on the list again to take a look at for the next -- for the next few -- few years. De Weerd: But the commitment is through 2021 at this point. Yoc hum: That's correct. De Weerd: Okay. Thank you. G.Allen: So, just to fill in the blanks there, the policy will be in place as long as it's needed. It can only be in place for three years at a time before it's reviewed. And I -- Joe whispered in my ear that one thing I didn't mention -- I want to make sure everybody is aware is that there is an emergency -- a second emergency access going in at McDermott immediately. What we are talking -- we have been talking about is a second public street access. Okay? Thank you. De Weerd: Okay. Thank you. Yoc hum: I apologize. If I may correct one item. Eric Exline just informed me that we have zero students currently residing within a mile and a half of the high school site. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Gary, real -- if I could have you come up. I -- I don't think I got one other question answered. It was -- we were talking about the -- the offer to provide the sewer easement that might not otherwise be conditioned, but it was part of trying to create a holistic solution. Is the language, if it went that way, if that was part of a solution, is it the language within Mr. Wardle's October 19th letter, that proposed condition? G.Allen: I don't have that in front of me. Borton: And you might take a second and go look at it if need be, but -- I don't know if that's the right language that you contemplated. I don't mean to put you on the spot, but -- De Weerd: Why don't we take a five minute break. We will reconvene in five minutes. (Recess: 8:44 p.m. to 8:53 p.m.) De Weerd: Okay. I will go ahead and call this meeting back to order. Do you need a few more minutes? Gary, do you need a few more minutes? Okay. We have all night. Meridian City Council October 23, 2018 Page 54 of 67 G.Allen: Yes . Don't we. Yes. Thank you, Madam Mayor, Members of the Council. Gary Allen, 601 West Bannock in Boise. I was provided a copy of the October 19th letter by Spink Butler, which includes proposed language for a sewer easement. Our preference remains that the staff conditions be approved as proposed. However, as part of an overall agreement with regard to the sewer line, this language would work for -- for what we -- for providing access to that property. Borton: Thanks. De Weerd: Any further comment? G.Allen: I don't think so. Thank you, Madam Mayor. De Weerd: Okay. Any follow-up questions from Council? Okay. Thank you. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: For like the first time ever I have a couple opinions. One, I think we need to require that it connects to McMillan. Love the idea of -- if they were all built, but I think just to be most realistic and efficient that the north connection needs to be the one that we require happen if this is going to happen. For the other opinion -- could we go back to the slide that's got the red road? So, I keep struggling with this, because I'm like spending tax dollars here, which I hate doing, but trying to figure out how to help the -- the property owner figure out what to do and what comes to me is that if this were to be built as a neighborhood there is going to be a connection over there regardless, with far less heartburn over it. If we don't require that the bridge be built, that still could leave that property -- the rest of this constructed and -- and that property still locked out should the Nampa-Meridian Irrigation District say no for whatever reason. So, for that reason, for the rest of this to be built I think it makes more sense to have that bridge crossed, figuratively and literally, so that there is no longer any possible roadblocks to that -- to the rest of it being able to be constructed and along with the easement that Mr. Hunter requested to build -- to build the rest of it himself. That way he doesn't have to worry about Nampa-Meridian Irrigation District for some reason not making it happen and the rest of this can be built without it, you know, worry. Because, again, if it was built as a neighborhood this wouldn't even be a topic of discussion, because it would be handled. So, to McMillan and cross -- cross the -- create the bridge. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I agree with you, Mr. Palmer. De Weerd: Whoa. Any other discussion? What would you like to do? Meridian City Council October 23, 2018 Page 55 of 67 Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I understand the access needing to get to the other property -- the Boise Hunter Homes property. I don't think it's right that we require that to go through the Flowers' parcel, though, because there is no control over what the Flowers do. But it could be put on the district to either get an agreement with Flowers or create an alternative route, which would mean them redesigning much of their development. But doing nothing doesn't seem right either. I don't think that we should necessarily require that it is going through the -- the Flowers' parcel is my point. Hopefully that will get them a little closer. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I can ask a -- I'm going to ask a question and you can nod, Gary, or come up and answer it, but the idea of -- De Weerd: We would want him to come up and answer. Borton: Probably come up and answer. A little more official than a nod. De Weerd: Because a nod on the public record just doesn't count. Borton: The idea of the easement dedicated right of way for a future public street that would take this -- the red line, the local street, directly east, granted the Fowler -- Flowers' parcel, the district doesn't control, but I assume on the -- when it comes, then, into the district parcel that's where the location of the dedication would be, straight across to the -- G.Allen: Straight across. Yes. Borton: -- the east. G.Allen: Uh-huh. Borton: Yeah. Okay. So, there would be the triangular out parcel of Flowers that would have to be solved somehow. G.Allen: Yes . Gary Allen. 601 West Bannock. Thank you, Madam Mayor. Yes . A little bit of the Flowers' parcel that has to be solved. Borton: Okay. And is it the district's -- if there were a resolution to that effect, that Condition 1.1.8 would be modified to account for those additional concessions by the district, with regards to providing the easement necessary for that dedication. Meridian City Council October 23, 2018 Page 56 of 67 G.Allen: Correct. Borton: Okay. G.Allen: Yes . Well, you -- Madam Mayor, Council Member Borton, if you want that to be part of your conditions we can also make a private agreement, if you want to enforce that as part of what you -- it would require a change in that condition. Borton: Okay. Thank you. De Weerd: Any other questions while we have Mr. Allen up here? Okay. Thank you. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I don't know if there is additional comment on this. If not I'm going to move to close the public hearing on item H-2018-0075. Palmer: Second. De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: A comment. Hats off to the parties who are working diligently to resolve this and these issues. Definitely I would acknowledge is a critical importance that -- that the specific language as in having this high school be properly considered. I -- I think there is a lot of meeting in the middle that -- that has had to happen to make something like this come forward and I think there is a solution that allows it to go forward that does somewhat meet in the middle. In light of everything we have heard and seen and the record through today, there was a couple of solutions that -- that for me I think is -- is appropriate and warrants approval of this -- of this project. I think all things being said, I'm supportive of what the school district is presenting as that -- I keep referencing to 1.1.8, the condition of approval as written, but to include language to capture the -- the easement for the dedication of -- of right of way to facilitate the future public street to be constructed at the Woodside properties expense at some point. I think along with that the district's agreement to utilize the sewer easement condition of approval put in Mr. Wardle's letter of October 19th seems to be another appropriate piece to include as part of their joint agreement. With regards to initial 1.1.11 , which speaks to that secondary access, I think Councilman Palmer is correct in really trying to focus the effort and Meridian City Council October 23, 2018 Page 57 of 67 opportunity to go north, if at all possible, but also that condition as written includes the east-west connection over to McDermott, which is through property the district currently controls and it has good language within it already, this condition that speaks to if Highway 16 is extended and interferes with it, then, another public street access would have to be constructed. So, condition 1.1.11 , I think the concern from police and fire about going east or perhaps south back to Ustick really shouldn't be on the table and, quite frankly, it might be academic, because you might have a solution north and to the east anyway. So, the parenthetical part of -- Sonya, if you could put up that condition real quick it might make a little more sense. Yes, please. So -- so, the condition as written I think is -- is appropriate and the two little I's or the two options, that's the north or to the east, I would strike or other means not listed and focus the solution to one of those two solutions I think -- yeah, that might not be an issue in any way, but provide some greater clarity and I think that's supportive of what our public service -- public safety has been promoting. All of the other conditions of approval I think hats off to everybody in working hard to get those together. I think they provide a good path for the school to be successful. There is a million unknowns. The district doesn't build high schools every year and the city doesn't see them come before us every year, but I think we have done a really good job of collaborating and sometimes kind of jumping off the dock together and I mentioned this at the last hearing if -- if this is somewhat leap frog development I would agree. I think it is and I think it kind of has to be and I think that's the fabric that we create somewhat when we approve, you know, developments at the pace that we approve them. Each residential development comes with a commitment from us to provide police and fire and acknowledge that public schools and public parks are all going to come with it, so it's difficult to -- to have a philosophy that promotes improve -- improvement of private property and private development without acknowledging that we are also making the same commitment to support all of these other parts of our community and the public school system is of paramount importance. So, those are the -- my thoughts at least on a couple of conditions of approval that could get tweaked to capture some of the good cooperative spirit of the parties here and would be the basis of my support for this application. De Weerd: Any other comment? Do we have a motion? Borton: Madam Mayor, I would move that we approve H-2018-00 -- did we close the public hearing? De Weerd: Yes. Borton: I would move we approve H-2018-0075 to include -- boy. All of the conditions as cited in my comments just a moment ago and inclusive all the proposed conditions of approval that were presented by staff in the most recent staff report. De Weerd: Mr. Nary and Sonya, is -- Borton: Did I -- Meridian City Council October 23, 2018 Page 58 of 67 De Weerd: Did he hit on everything you needed to have answered? Allen: Madam Mayor, Councilman Borton, with the changes you mentioned previously? Borton: Yes . I kind of -- I went ready fire aim a little bit with -- Allen: Okay. Borton: -- conditions within a motion prior to making a motion, so -- or I could reverse it and those become part of the motion. Allen: Thank you. Borton: Does that make sense? Bernt: To clarify, what -- Madam Mayor? To clarify, what was -- was part of your condition -- what was -- what was -- just to clarify, what was the access to the Woodside property or did you not include in the -- Borton: Yeah. Madam Mayor. Condition 1.1.8 -- if you can scroll up a little bit here, Sonya. So, that would -- that would remain, but be modified to capture the school district's concession, I guess, through their discussions as presented today to include provisions for a public roadway easement and future dedication along their own parcel connecting to the east. It does not address the Flowers parcel. Nary: Madam Mayor, Members of the Council, Council Member Borton, so does it cross the -- are you requiring them to construct it across the Nampa-Meridian Irrigation District facility or to it? Borton: To the property -- Madam Mayor. To the property boundary. I don't believe it contemplates constructing the crossing. De Weerd: To the Flowers property. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Unless there is a second, I want to do a slight tweak substitute. Cavener: I will second. De Weerd: Okay. I have a motion and second. Borton: Discussion. Meridian City Council October 23, 2018 Page 59 of 67 Palmer: Madam Mayor? De Weerd: Does that mean I have an amended -- Palmer: Yes. Madam Mayor, as an amended motion I move everything Councilman Cavener -- not Councilman Cavener. Councilman Borton had in his motion, with the exception of requiring -- because it doesn't guarantee that he's going to be able to construct access. So, the school goes in, there is no guarantee that there is going to be a way to get there. If we require that there is a way built, then, at the same time the school goes in the bridge is there and, then, he is guaranteed access to that bridge, not having to deal with any other governments, just -- he's got his easement locked in. So, all of the conditions and -- and comments in Councilman Boston's motion, but requiring that the school district construct the bridge across the canal and stop there. And provide the easement to be able to -- a future developer construct his own road. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Is that the reimbursement for -- all on the -- Palmer: On the district. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: The problem I have is that you're at -- either it would be a crossing upon property the district doesn't own, I believe, so they couldn't do it or it would require, you know, a northern jog and redesign of the district's property, which I thought, all things being considered, was -- would not be an appropriate solution. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I agree, I would rather it go straight across, but without the Flowers property owners on board -- and so maybe even adjusting the motion that if this is something that is doable and it makes sense, that either all parties have an agreement to be able to guarantee the access to the parcel to the east or construct the bridge and provide the easement. Flowers' property not being relevant to -- if they don't get on board, then, they go around it. De Weerd: Well, since they don't have a second -- Mr. Nary, is -- no. To the substitute. Palmer: That was a substitute motion. Meridian City Council October 23, 2018 Page 60 of 67 De Weerd: Yes. Mr. Nary, is there a way that this particular issue can be isolated and -- and that the parties come back? If -- if the Council wanted to take action tonight and leave this as a pending item to be addressed, can they do that? Nary: Madam Mayor, Members of the Council, so this would be a condition -- is this a DA condition, Sonya, or a CUP condition? Allen: Development agreement. Nary: Okay. So, Madam Mayor, Members of the Council, the applicant -- the property owner can always come back and request an amendment or a modification of the development. If you don't require it there would be no reason to come back and modify the agreement. If you do require it and for some reason there can't be made -- the issues of concern of crossing the Nampa-Meridian on license agreement, the parties coming to some agreement in some fashion, the school district can always come back and request you modify the agreement and take that requirement away, but if you don't require it there is no mechanism for the adjoining property to come back and request you modify it and now require it. So, your only way to, essentially, put a pin in it and allow it to be considered later, if circumstances warrant, is to require it, because, then, they can come back and ask you to not require it. De Weerd: Can they take action on this application and bring the DA requirements back at the next Council meeting? Nary: I'm sorry, could you repeat that? De Weerd: So, can you go ahead and -- and if Council were to approve -- approve the project, the annexation -- all -- all three of these items and can they delay the development agreement and conditions to the next Council meeting to adopt at that time? Nary: Madam Mayor, Members of the Council, yes. The problem is -- is normally what we do is we create the findings and -- and -- and the conditions and, then, we create the development agreement. So, the -- so, they -- that's the natural progression of it. So, all you would see next is the findings and conditions. If for some reason at the -- if you want to modify it there to again remove a requirement, it is -- it is cleaner and more acceptable than to add a requirement later, that you did require now, you can do it -- I mean we have considered that in other actions, but -- so, you -- once you make those findings that's what we base the DA on. So, yes, if you want to leave this open and maybe even two weeks when the findings come back, that would probably be the 13th I guess. De Weerd: The 7th. Meridian City Council October 23, 2018 Page 61 of 67 Nary: Oh, yeah. The 7th. Right. So, the 7th and you want to reopen it to make another motion, you can do that, but I think what Sonya is looking for tonight is what findings and conditions do you want her to prepare for -- for approval, so that we can, then, create a development agreement subsequent to that. Allen: And, Madam Mayor, if I may, I -- I'm very concerned about where we are going with this with the alignment of the east-west local street and the easement to the east property boundary to the Woodside property. I would feel much more comfortable if -- if we continued this and the applicant worked with Boise Hunter Homes to come up with a -- or Woodside development to come up with a location and had ACHD sign off on the alignment, the configuration of the street. It's going to be really funky if they go up and go around the Flowers' property and -- De Weerd: She's trying to help you on that and give the school district some certainty on the direction that the Council wants to go. So, I guess, Council, we do have a motion on -- on the table to vote on that approves this application with the -- the road stopping at the district property line. Is there any further discussion? Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I also want to echo Mr. Borton's comments about how awesome this process has been with the collaboration between the two parties. I would add one more and say, you know -- you know, when this happens again in the future and you guys -- when West Ada builds another school and has a steering committee, I would hope that a member of the City Council or a member of the City of Meridian sits on that steering committee that we are involved with that process. When we talk about collaboration we talk about being on the same page. I think that speaks to that, you know. I think that we could have eliminated a lot of these problems and a lot of these concerns and all these questions that we are debating right now if you would have just reached out and it would have been a lot cleaner, I believe. But that said, I agree with staff. I -- I personally -- I don't like approving projects, whether it's this or anything else, when there is open ended questions that are very serious like this property and if I -- if I were Jim Hunter with Boise Hunter Homes and with -- with this Woodside, I would have some serious reservations with this and I get it and so until this is resolved and -- and we know that there is an agreement in place between the two parties and we know how, you know, there is going to be access to that property for sure, with I's dotted and T's crossed, I feel like I am not in support of it until that is resolved. So, those are my comments. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I just -- I can't remember any other application that we allowed a plan to be -- the property to be landlocked without some type of requirement. I would be more Meridian City Council October 23, 2018 Page 62 of 67 comfortable continuing this -- if they were this close today, maybe they can be this close by our next meeting. So, I think we are all -- you know, we all want this to happen, we are all on the same page -- if it's just continued for that one issue -- not to reopen anything else, just continue it for the one issue so they can get this worked out, get the access agreement figured out, I would be a lot more comfortable with that. De Weerd: Any further discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, nay; Cavener, yea; Palmer, yea; Little Roberts, absent; Bernt, nay. De Weerd: Okay. All -- or not all ayes. The ayes have it. MOTION CARRIED: THREE AYES. TWO NAYS. ONE ABSENT. C. Public Works: Budget Amendment for Environmental Solid Waste Coordinator/Analyst Not to Exceed $93,440 De Weerd: Okay. Item 9-C is under our Public Works Department. Miles: What a fascinating discussion. I value the fact that you guys are sitting there making those decisions. Thank you. If it's all right I'm going to stick to the script, because I know it's late and -- De Weerd: If you just give a few minutes, because it's hard to hear. Okay. Go ahead. Miles: All right. I'm here tonight requesting approval of an employee resource to manage solid waste activities within the city to be funded by the Enterprise Fund. As you're aware solid waste efforts are managed by a committee approach today. This topic's been part of our conversations for a while now. Over the last year significant discussions have been occurring around several solid waste topics. We had the Hefty energy bag program. We have had the recycling fee discussion. We have had the landfill tipping fee discussions going on and, additionally, there is a growing need for technical analysis related to programs around solid waste and there is an ever increasing need from our community around education and outreach related to solid waste. So, as you're aware we had a team in Public Works and Finance and Legal look at the duties and responsibilities that are going on in solid waste these days and get a work breakdown structure analysis, looking at over 1,900 hours annually that are required to keep this program going and with that what you have got in front of you is a budget amendment request that we feel is appropriate to approve for a staffing resource, so that we can bring those responsibilities to a central point of contact within the city to report to Public Works to address the ongoing issues around solid waste. Maybe I will stop there. In summary what we are looking for is a budget amendment approval in the amount not to exceed 93,440 dollars, which you have in front of you and I would be happy to take any questions. Meridian City Council October 23, 2018 Page 63 of 67 De Weerd: Council, any questions? If there are no questions, I would entertain a motion. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: The Public Works liaison isn't here, I'm happy to move that we approve this budget amendment for an environment solid waste coordinator analyst for a not to exceed amount of 93,440 dollars. Milam: Second. De Weerd: I have a motion and a second. Any discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Thank you. And thank you for all the work you have done. Miles: You bet. Item 10: Department Reports A. Community Development: Comprehensive Plan Vision Document Presentation De Weerd: Okay. Item 10-A is under Community Development Department. Comprehensive Plan Vision Document. McClure: Mayor and City Council, thanks for having me here tonight. I will be brief. I'm going to be going over with you the comprehensive process to date and the direction we are moving forward. On the screen is a timeline for the project. It shows where we are at today. Just wrapping up the vision stage and moving into the my Meridian choices segment. Part of the reason I'm here tonight is to touch base regarding the conclusion of the my Meridian vision phase, which is the core and base for much of the upcoming work. You can see we basically have four kind of segments and we are just starting the third one. This real quick is an overview of outreach and engagement to date. You can see the website and social media engagement have been a huge portion of it. Phase one and phase two efforts is focused on meeting people where they are at at community events also yielded significant responses. Meridian City Council October 23, 2018 Page 64 of 67 Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Brian, I hope it's okay that I'm interrupting your presentation. What do you attribute the increase of more people participating in phase two? Typically you start with a large number and, then, people kind of fall off. So, how are you able to engage more people in phase two than you engaged in phase one? McClure: Madam Mayor, Councilman Cavener, that's a good question. I think perhaps two things. I think one of them is that it's a little misleading, because we have engaged -- we have added social media here. It's kind of one thing by -- by itself. Some of those go in phase one and phase two as well. So, I don't know what that exact breakdown is. However, with phase two we did -- we did a lot of events and we also had a telephone town hall, which had some pretty significant numbers towards the end of that project as well. So, kudos to Kaycee in the Mayor's office for that. So, with that I will pass around draft copies of the my Meridian vision document. This is, in essence, a summary of public involvement to date. The meat of this are five value themes, premier, evolving, livable, connected and vibrant themes and has several vision statements with it. This hopefully looks familiar as you -- as you participate in the online surveys. Many of you - - we saw you at events where we had a large poster boards and dots. This is what that -- this is what that was. There were -- also these statements were in the packet memo we gave you. Most of the statements were crafted from phase one input and have subsequently been revised based on both additional public outreach and steering committee review. I won't go through all these one by one, but I will call some changes to your attention as we move through. Premier community is the first theme. These statements are largely the same as phase two work. Again, this poster board and the dots are in the surveys. Evolving community is the second theme. I would like just to take a moment to point out the last one here. This one is likely new to you, as it was something that many of the comments this summer indicated was missing. This replaces a statement focused on business incentives, which had very low public prioritization at events and on the survey. Livable community was the third theme. Again, these should look familiar. I will just take a minute to plug Parks and Recreation Department. Most of these scored the highest. The -- I think pathways there was the highest ranked statement we had for any of the themes. Connected community was the fourth theme. These should, again, be familiar, but all these have morphed a little bit, but none were replaced here, but they all had quite a bit of tweaks. I would like to note the third one especially. At the steering committee this -- this was one that they really wanted to place as something that we need to own and something that we need to be aware of, both because we are the central -- a lot of traffic moves through us, a lot of growth moves through us and it's also -- it's also a benefit, so as we move forward looking for both strength and opportunities relate to central and key in the valley. And, lastly, a vibrant community. Fifth theme. I would like to note the last one in this case. It's replaces an item about diversity of housing and opportunities for lifecycle transitions. The idea was captured in the premier theme already, so we are not losing that and our historic character was something, again, mentioned frequently in the feedback during Meridian City Council October 23, 2018 Page 65 of 67 phase two. Next steps. These are the statements -- these statements that we have here are a launchpad for ongoing and upcoming market land use and transportation work. We will take these opportunities identified by the public, by the steering committee and staff, and, then, find ways to mesh those with these statements. We are going to take this back to the public, revise both the statements and the opportunities, if necessary, possibly several times and, ultimately, come to City Council with a plan for text policies and hoping to try and wrap this up at the tail end of summer next year. Lastly -- and as I mentioned, we have had significant public involvement throughout this phase -- these phases. Phase one already has a document on the website that encapsulates all of the phase one activity, including verbatim comments. Phase two will have something similar in the very near future. So, if you're interested in those comments they will all be included in there and all available on the website. To wrap this up, I'm hoping to receive your blessing of sorts for this public involvement, for the steering committee work and work reflected in this document. We have a specific ask or request. We were just hoping for a general we like what we see so far. De Weerd: Thank you, Brian. It's been quite the process and -- and I loved how much interest you have gotten from the -- you definitely have people talking about it and that's -- that's great. Council, any questions or comments for Brian? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: You asked for a -- for a question or you asked for some feedback, so I'm happy to give it. I think the work that you and your colleagues have done around this issue has been phenomenal, and, Brian, I know that -- we see polished, finished documents like this and the updates that you send us are polished and look great and I recognize there is a significant amount of work and time that goes into that. I think that we have really done a phenomenal job of engaging our public around this issue, which is I know for me when we started to head down this path it was something that was really, really important to me. So, if you're looking for the feedback about keep doing what you're doing, yes, please, keep doing what you guys as a team are doing and, secondly, just because we don't get you here before us very often, I just want to say thanks. I think that you are a stellar employee in the City of Meridian, who really works overtime to make us on the Council look really, really great and we rarely get the opportunity to thank staff when they are here, especially those that aren't here that often, and so I just wanted to say thank you for all you do for the city and for the Council and for all the departments. It's -- it's noticed and it's very, very appreciated. McClure: Thank you. De Weerd: Other comments? I like how you further refine the comments from the first visioning part. I -- I love the changes. It really shows that you're listening to our citizens feedback and -- and tracking that. So, look forward to seeing the phase three as you move forward with the what's next steps. Those will start to really pin down a lot of the Meridian City Council October 23, 2018 Page 66 of 67 overarching themes and make them something that we can -- can really put actionable items to. So, that's great. Anything specific, Council? If you don't have anything tonight -- I know you like to process it. Please look at this and get feedback to Brian and I'm sure he would appreciate your follow up. Thank you, Brian. This looks great. This is a great piece. McClure: Madam Mayor, if I may, here is -- here is what's next, by the way. I do have kind of one final note. It was sort of a request by several members of our steering committee and it's something that we have heard from the public. The city has allocated a tremendous amount of resources to this and not only in the budget, but staff time and it is very important. I've heard you guys tell us it's very important and I really appreciate that. However, not everyone else is hearing that. We have several steering committee members that have given kind of these concerns and questions to us. Attendance at the steering committee has kind of waned. We are not seeing as many people on a return basis and a few of them have said that they don't know that their opinion is going to matter or that once we are all done a plan will be issued. No plan is perfect. Obviously, change is going to occur. That's natural. But anything City Council can do to continue to convey your support and commitment to both the process and the plan would really be appreciated, because I have heard that and I know you guys mean that. But everyone else isn't hearing that. So, if there is a way we can share that better, I would take suggestions or anything that you guys can offer. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Perhaps this is an offline conversation. I know that my vision for this whole thing is that it's always been citizen led, but staff managed, and Council trying to keep, you know, our nose out of it as -- as much as possible and perhaps that has been received that we don't value participant's opinions. So, what -- if Council is amenable, perhaps there is an opportunity, maybe over each series of meetings, where a Council member can at least stop in, meet those that are participating on the committee, I would be happy to go to the first one as soon as I know where it is or I can relay that you often are the conduit where you hear from us, you relate to them, you hear from them, relate it to us and -- and I'm supportive of -- if Council members are available and able to, that we can just pop in and at least thank them and -- and really reinforce, at least from my perspective, that their opinion is incredibly valued and welcomed. De Weerd: And we appreciate that. Mr. Bernt is the liaison or the representative on there. Mr. Palmer had been and Mr. Bernt has -- has given his assurety that he would be in attendance and -- and make sure to represent the Council on that. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Meridian City Council October 23, 2018 Page 67 of 67 Bernt: That is the truth. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Appreciate that. I guess still to that point, if -- unless there is an objection, I would love all of us to have the opportunity. We don't have to stay in participate -- Bernt: Sure. Cavener: -- in keeping Council members nose out of it, but at least an opportunity for some personal interaction I don't think is counterproductive to the work that they are doing. McClure: Madam Mayor, Councilman Cavener, I wouldn't disagree at all. Item 11 : Future Meeting Topics De Weerd: Okay. Anything further from Council? Thank you. Okay. Anything under Item 11? Lieutenant Colaianni, I would ask that -- I -- I know that the opening of Owyhee High School will not be for a couple of years, but I hope our transportation commission can start tackling some of the roadways around that area. I know both our police and fire have indicated concerns of the speed limits in that area and -- and some other safety concerns. So, if conversations can begin to happen at the transportation commission level that would be great and that you would bring some of those conversations back to this Council, so they can hear what might be proposed and moving forward. Colaianni: I will pass your comments onto them. De Weerd: Okay. Thank you. Council, there are a couple of upcoming events. Unplug Town Hall is tomorrow at 6:30 at Lakeview Clubhouse. We have been getting a number of questions. Again, our citizens set the agenda. Trunk or treat is on Thursday, starting at 6:00 o'clock. Expect lots of people and we have over a hundred trunks to greet all of the kids that are dressed up. MADC has their prescription drug take back on Saturday from 10:00 to 2:00 at Blue Cross and we do have a Veteran's Day Parade. It is in Boise, but it is important. We would love to see a great crowd out there supporting our veterans. That is Saturday, November 3rd, from 10:00 to 12:00. Item 12: Executive Session per Idaho State Code 74-206(1)(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code and 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal Meridian City Council October 23, 2018 Page 68 of 67 options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. De Weerd: With that I would entertain a motion to adjourn into Executive Session per Item 12. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I would so move that we go into Executive Session pursuant to Idaho State Code 74-206(1)(d) and (1)(f). Cavener: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Mr. Cl erk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent; Bernt, yea. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION: (9:40 p.m. to 10:46 p.m.) De Weerd: I would entertain a motion to come out of Executive Session. Borton: So moved. Milam: Second. De Weerd: All those in favor say aye. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Do I have a motion to adjourn? Borton: So moved. Milam: Second. De Weerd: All those in favor. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 10:46 P.M. Meridian City Council October 23, 2018 Page 69 of 67 (AUDIO RE OF THESE PROCEEDINGS) MAYTA �% ERD DATE APPROVED ATTEST: // ,/ / C. JAY COLES, CLAY CLEF City of w E IDIAN�. 4 �OAHO SEAL/ City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 5 Project File Number: Item Title: Future Meeting Topics — Public Forum (Up to 30 Minutes Maximum) Signing up prior to the start of the meeting is required. This time is reserved for the public to address their elected officials regarding matters of general interest or concern of public matters and is not specific to an active land use/development application. By law, no decisions can be made on topics presented under this public comment section, other than the City Council may request that the topic be added to a future meeting agenda for a more detailed discussion or action. The Mayor may also direct staff to further assist you in resolving the matter following the meeting. Meeting Notes: City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 6 Project File Number: Item Title: Proclamation Red Ribbon Week Meeting Notes: ( > E IDIAN PAHO 7'he Office of the Mayor PRO CLAM.2l�rION WHEREAS, Substance abuse is particularly damaging to our most vulnerable in society, our children, and a contributing factor in the three leading causes of death for teenagers — accidents, homicides, and suicides; and, WHEREAS, Red Ribbon Week began after the death of Drug Enforcement Administration Special Agent Enrique "Kiki" Camarena, who in 1985 was murdered by drug traffickers he was investigating in Mexico and promotes family and individual responsibilities for living healthy, drug-free lifestyles, without illegal drugs or the illegal use of legal drugs; and, WHEREAS, It is the goal of the City of Meridian and the Meridian Anti -Drug Coalition (MADC) to involve families, schools businesses, churches, law enforcement agencies and service organizations in all aspects of Red Ribbon Week and establish an atmosphere that supports awareness, education and on-going initiatives to prevent illegal drug use; and, WHEREAS, Business, government, parents, law enforcement, media, medical institutions, religious institutions, schools, senior citizens, service organizations, and youth will demonstrate their commitment to healthy, drug-free lifestyles by wearing and displaying red ribbons during this week-long campaign; and, WHEREAS, Millions of people celebrate Red Ribbon Week by wearing red ribbons in honor of "Kiki's" sacrifice, participating in community anti-drug events, and pledging to live drug-free lives. THEREFORE, I, Mayor Tammy de Weerd, do hereby proclaim, October 23-31, as RedRi66on 'Week in the City of Meridian and encourage all citizens to support the efforts of MADC and participate in drug prevention education activities, not only during Red Ribbon Week, but all year long, making a visible statement that we are strongly committed to a drug-free community. Dated this 23rd day of October 2018. Tammy de Weerd, Mayor Joe Borton, City Council President Luke Cavener, City Council Vice -President Anne Little Roberts, City Council Genesis Milam, City Council Ty Palmer, City Council Treg Bernt, City Council City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 7 A Project File Number: Item Title: Approve Minutes of October 9, 2018 City Council Workshop Meeting Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.A . Presenter: Estimated Time f or P resentation: Title of I tem - Approve M inutes of O ctober 9, 2018 C ity C ouncil Wor kshop M eeting C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Minutes Minutes 10/15/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 10/15/2018 - 7:20 A M Meridian City Council Meeting Agenda October 23, 2018 – Page 4 of 371 Meridian City Council Workshop October 9, 2018 Page 59 of 58 MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Do I have a motion to adjourn? Milam: So moved. Cavener: Second. De Weerd: All those in favor? All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 7:41 P. M. (AUDIO R D+NG-GN-PLP OF THESE PROCEEDINGS) 2V MAOA MY DE WEERD DATE APPROVED ATTFST X,� C. J& COLE&I CITY CLERK City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 7 B Project File Number: Item Title: Approve Minutes of October 16, 2018 City Council Regular Meeting Meeting Notes: u✓ APPROVED I TEM SHEET C ouncil Agenda I tem - 6.B . Presenter: Estimated Time f or P resentation: Title of I tem - Approve M inutes of O ctober 16, 2018 City Council Regular M eeting C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Minutes Minutes 10/18/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 10/18/2018 - 2:26 P M Meridian City Council Meeting Agenda October 23, 2018 – Page 64 of 371 Meridian City Council October 6, 2018 Page 30 of 33 De Weerd: Mr. Bernt. Bernt: I will just be real quick. Thank you, Battalion Chief Rountree, for your leadership and thank you, Grant, for your leadership as well. Night and day difference. Just goes to show what happens when -- when you come together and -- and -- and come to an agreement. So, thank you so much for all that you did. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I will be brief. It's rare that we get such distinguished members in our audience, like Mr. Rountree and Mr. Hamilton. Gentlemen, appreciate your work and the union's work on this thing. I think negotiations are sometimes like City Council meetings, there is arguments, there is heated discussions, there is passion and at the end we all try and do what's best for our city and I think that this is another case of both sides working to do what's best for the city. I would also like to thank Mr. Nary and the chief for their work. Sometimes on Council we sit on the outside and we hear information and appreciate everybody always working together to come to a positive resolution and I don't think that would happen if this was a one-sided conversation. So, thanks to all of you. Bernt: Ditto. De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor. I would like to echo what everyone has said. Thank you so much for the very diligent work on both sides. I am so excited to be the new liaison and I have made a note that I need to learn about knives, flashlights, and worms, along with many other things. I had planned to make the motion to approve, but since Mr. Palmer did all of the work, I would pass the honor on to him if he would like it. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I move we approve the collective labor agreement between the City of Meridian and Local 4627. Little Roberts: Second. De Weerd: I have a motion and a second and just a special note in the record that that was Mr. Palmer that did that motion. Milam: Is it like a newspaper headline I think? Meridian City Council Meeting Agenda October 23, 2018 – Page 94 of 371 Meridian City Council October16, 2018 Page 33 of 33 De Weerd: Mr. Borton. Borton: I would move to go into Executive Session pursuant to Idaho Code 74- 2016(1)(a) and (1)(d). Cavener: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: ALLAYES. EXECUTIVE SESSION: (7:27 p.m. to 7:59 p.m.) De Weerd: Okay. I would entertain a motion to come out of Executive Session. Cavener: So moved. Milam: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALLAYES. De Weerd: Do I have a motion to adjourn? Cavener: So moved. Milam: Second. De Weerd: All those in favor. All ayes. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 7:59 P.M. (AUDIO ON FILE OF THESE PROCEEDINGS) MAYOR T Y DE WEERD DATE APPROVED Meridian City Council October 6, 2018 Page 34 of 33 ATTE ORPZED gUG�`ST o (IIN or w C. AY CO S, CITY CLERK E IDIAN� � IDAHO SEAL �/ City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 7 C Project File Number: H-2018-0111 Item Title: Final Plat for Bainbridge Subdivision Meeting Notes: Bainbridge Subdivision No. 9 (H-2018-0111) by Brighton Investments, LLC, Located off the SW corner of N. Ten Mile Rd. and W. Lost Rapids Dr. F1 4PPROVE.0 I TEM SHEET C ouncil Agenda I tem - 6.C. Presenter: Estimated Time f or P resentation: Title of I tem - F inal P lat for B ainbridge Subdivision No. 9 (H-2018-0111) by B righton Investments, L L C , Located off the S W corner of N. Ten M ile Rd. and W. L ost Rapids D r. C lic k Here for Applic ation Materials C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S taff Report S taff Report 10/18/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 10/18/2018 - 3:01 P M Meridian City Council Meeting Agenda October 23, 2018 – Page 99 of 371 Bainbridge Subdivision No. 9 – FP H-2018-0111 1 STAFF REPORT MEETING DATE: October 23, 2018 TO: Mayor and City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Bainbridge Subdivision No. 9 – FP (H-2018-0111) I. APPLICATION SUMMARY The applicant, Brighton Corporation, has applied for final plat (FP) approval of 55 building lots and 8 common lots on 16.33 acres of land in the R-8 zoning district. II. STAFF RECOMMENDATION Staff recommends approval of the Bainbridge Subdivision No. 9 final plat subject to the conditions noted in Sections VI and VII below. These conditions shall be considered in full, unless expressly modified or deleted by motion of the City Council. III. PROPOSED MOTION Approval I move to approve File Number H-2018-0111 as presented in the staff report for the hearing date of October 23, 2018, with the following modifications: (Add any proposed modifications.) Denial I move to deny File Number H-2018-0111, as presented during the hearing on October 23, 2018, for the following reasons: (You should state specific reasons for denial.) Continuance I move to continue File Number H-2018-0111 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The subject property is located off the southwest corner of N. Ten Mile Rd. and W. Lost Rapids Dr., in the northeast ¼ of Section 27, T. 4N., R. 1W. B. Applicant: Brighton Investments, LLC 12601 W. Explorer Drive, Ste. 200 Boise, Idaho 83713 C. Owner: Same as Applicant Meridian City Council Meeting Agenda October 23, 2018 – Page 100 of 371 Bainbridge Subdivision No. 9 – FP H-2018-0111 2 D. Representative: Kameron Nauahi, Brighton Development, Inc. 12601 W. Explorer Drive, Ste. 200 Boise, Idaho 83713 V. STAFF ANALYSIS The proposed final plat depicts 55 building lots and 8 common lots on 16.33 acres of land in the R-8 zoning district. The minimum property size in this phase is 5,940 square feet (s.f.) with an average size of 7,837 s.f. This is the final phase of development of the Bainbridge Subdivision preliminary plat, which includes lots in the Trilogy Subdivision preliminary plat (i.e. Bainbridge Connection final plat) that were acquired by the Applicant. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat (PP-13-011) as required by UDC 11-6B-3D.2. The proposed number of buildable lots is the same and the amount of qualified open space has increased in this phase from that shown on the approved preliminary plat. Overall, to date, there are two (2) fewer building lots and an increase in common area that have been included in final plats than was approved with the overall preliminary plat and a remaining area of approximately 5 acres that is yet to be included in a final plat. Because additional lots are needed beyond the number approved with the preliminary plat, a new preliminary plat is required to be submitted for the remaining area. VI. SITE SPECIFIC CONDITIONS 1. Applicant shall meet all terms of the approved annexation (AZ-05-001, Development Agreement #109061598), conditional use permit (CUP-05-002), preliminary plat (PP-13-011), easement modification (H-2016-0115) and time extension (TE-06-001, TE-07-013, TE-09-014; TE-10-029; TE-13-002) applications approved for this site. 2. The applicant shall obtain the City Engineer’s signature on the final plat within two years of the City Engineer’s signature on the previous phase final plat in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by KM Engineering, stamped on 9/14/18 by Aaron L. Ballard, shall be revised as follows: a. Note #14: Include recorded instrument number. b. Note #16: Include recorded instrument number. c. Include the recorded instrument number for the ACHD permanent easement graphically depicted on Lot 8, Block 27. d. Include the recorded instrument number for the temporary ACHD easement graphically depicted on the unplatted land that is not a part of this plat. e. If an easement exists for a waterway along the southern boundary of the site, depict the easement accordingly. 5. The landscape plan prepared by KM Engineering, dated 9/12/18, is approved as submitted. 6. All fencing installed on the site must be consistent with the standards listed in UDC 11-3A-7. If permanent fencing does not exist at the subdivision boundary, temporary construction fencing to contain debris shall be installed around this phase prior to release of building permits. Meridian City Council Meeting Agenda October 23, 2018 – Page 101 of 371 Bainbridge Subdivision No. 9 – FP H-2018-0111 3 7. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the Applicant of responsibility for compliance. 8. Prior to the issuance of any new building permit, the property shall be subdivided in accordance with the UDC. 9. The street light plan submitted as part of the development plans, appears to meet city requirements based on a preliminary review. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adj acent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan Meridian City Council Meeting Agenda October 23, 2018 – Page 102 of 371 Bainbridge Subdivision No. 9 – FP H-2018-0111 4 approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irr igation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Meridian City Council Meeting Agenda October 23, 2018 – Page 103 of 371 Bainbridge Subdivision No. 9 – FP H-2018-0111 5 Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year -round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. V. EXHIIBITS A. Vicinity/Zoning Map B. Preliminary Plat (dated: 4/30/13) C. Proposed Final Plat (dated: 9/14/18) D. Proposed Landscape Plan (dated: 9/12/18) E. Common Driveway Exhibit Meridian City Council Meeting Agenda October 23, 2018 – Page 104 of 371 Bainbridge Subdivision No. 9 – FP H-2018-0111 6 Exhibit A – Vicinity/Zoning Map Meridian City Council Meeting Agenda October 23, 2018 – Page 105 of 371 Bainbridge Subdivision No. 9 – FP H-2018-0111 7 Exhibit B – Preliminary Plat (dated: 8/10/17) Meridian City Council Meeting Agenda October 23, 2018 – Page 106 of 371 Bainbridge Subdivision No. 9 – FP H-2018-0111 8 Exhibit C – Proposed Final Plat (dated: 9/14/18) Meridian City Council Meeting Agenda October 23, 2018 – Page 107 of 371 Bainbridge Subdivision No. 9 – FP H-2018-0111 9 Meridian City Council Meeting Agenda October 23, 2018 – Page 108 of 371 Bainbridge Subdivision No. 9 – FP H-2018-0111 10 Exhibit D – Proposed Landscape Plan (dated: 9/12/18) Meridian City Council Meeting Agenda October 23, 2018 – Page 109 of 371 Bainbridge Subdivision No. 9 – FP H-2018-0111 11 Meridian City Council Meeting Agenda October 23, 2018 – Page 110 of 371 Bainbridge Subdivision No. 9 – FP H-2018-0111 12 Meridian City Council Meeting Agenda October 23, 2018 – Page 111 of 371 Bainbridge Subdivision No. 9 – FP H-2018-0111 13 E. Common Driveway Exhibit Meridian City Council Meeting Agenda October 23, 2018 – Page 112 of 371 City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 7 D Project File Number: H-2018-0023 Item Title: Findings of Fact, Conclusion of Law Amended for Denial for Tanner Creek Subdivision Meeting Notes: Findings of Fact, Conclusion of Law Amended for Denial for Tanner Creek Subdivision (H-2018-0023) by Schultz Development, Located at 505, 521, 615 and 675 W. Waltman Ln. U✓ APPROVED I TEM SHEET C ouncil Agenda I tem - 6.D. Presenter: Estimated Time f or P resentation: Title of I tem - F indings of F act, C onclusion of L aw Amended for Denial for Tanner C reek Subdivision (H-2018-0023) by S chultz Development, L ocated at 505, 521, 615 and 675 W. Waltman L n. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate F indings Findings/Orders 10/18/2018 E xhibit A E xhibit 10/18/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 10/18/2018 - 7:10 A M Meridian City Council Meeting Agenda October 23, 2018 – Page 113 of 371 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0023 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for a Development Agreement Modification to Accommodate the Proposed Residential Development Plan; Amendment to the Future Land Use Map in the Comprehensive Plan to Change the Land Use Designation on 39.25 Acres of Land from Commercial to Medium High Density Residential; Rezone of 38.48 Acres of Land from the C-G to the R-15 (West 22.59 Acres) and R-40 (East 15.89 Acres) Zoning Districts; Preliminary Plat Consisting of 141 Building Lots and 18 Common Lots on 37.87 Acres of Land for Tanner Creek Subdivision; and Conditional Use Permit for a Multi-Family Development Consisting of 272 Dwelling Units in the R-40 Zoning District, by Schultz Development. Case No(s). H-2018-0023 For the City Council Hearing Date of: August 21, 2018 (Revised Findings on October 23, 2018) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of August 21, 2018, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of August 21, 2018, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of August 21, 2018, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of August 21, 2018, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 4. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 5. That the City has granted an order of denial in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Meridian City Council Meeting Agenda October 23, 2018 – Page 114 of 371 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0023 - 2 - Community Development Department, the Public Works Department and any affected party requesting notice. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for a development agreement modification, comprehensive plan map amendment, rezone, preliminary plat and conditional use permit is hereby denied per the Findings of Fact and Conclusions of Law included in the Staff Report for the hearing date of August 21, 2018, attached as Exhibit A. D. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. E. Attached: Staff Report for the hearing date of August 21, 2018 Meridian City Council Meeting Agenda October 23, 2018 – Page 115 of 371 By action of the City Council at its regular meeting held on the 23 Yd day of D C4-0 beK 2018. k COUNCIL PRESIDENT JOE BORTON VOTED 4 COUNCIL VICE PRESIDENT LUKE CAVENER VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER TY PALMER VOTED COUNCIL MEMBER TREG BERNT VOTED COUNCIL MEMBER GENESIS MILAM VOTED C4 MAYOR TAMMY de WEERD VOTED -- (TIE BREAKER) Mayor Ta d eerd Attest: C.Ja oles City Clerk ,ZED AUGUST 'm 0 ov Cily of E IDIZDAHO IAN+' I SEAL Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: C (1 Dated: to r��► 3 - l P� City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2018-0023 - 3 - Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 1 STAFF REPORT Hearing Date: August 21, 2018 TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, Schultz Development, has submitted an application for the following: Replacement of the existing Development Agreement (MDA) with a new agreement to accommodate the proposed residential development plan; Amendment to the Future Land Use Map contained in the Comprehensive Plan (CPAM) to change the land use designation on 39.25 acres of land from Commercial to Medium High Density Residential; Rezone (RZ) of 38.48 acres of land from the C-G to the R-15 (west 22.59 acres) and R-40 (east 15.89 acres) zoning districts; Preliminary Plat (PP) consisting of 141 building lots and 18 common area lots on 37.87 acres of land; and, Conditional Use Permit (CUP) for a multi-family development consisting of 272 dwelling units in the R-40 zoning district. See Section IX of the staff report for more information. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed MDA, CPAM, RZ, PP, CUP applications with the conditions of approval noted in Exhibit B per the Findings of Fact and Conclusions of Law in Exhibit D. Note: The MDA request does not require action from the Commission; City Council is the decision making body. The Meridian Planning & Zoning Commission heard these items on July 19, 2018. At the public hearing, the Commission moved to recommend approval of the subject CPAM, RZ, PP and CUP requests. a. Summary of Commission Public Hearing: i. In favor: Matt Schultz (Applicant’s Representative) ii. In opposition: Clair Manning iii. Commenting: Bill Kissinger, Joe Lorcher, Michael Swenson, Geronimo Martinez, Steven Cooper iv. Written testimony: Bill Kissinger, Casper Larsen, Jerry P. (via Next Door), v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: EXHIBIT A Meridian City Council Meeting Agenda October 23, 2018 – Page 117 of 371 Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 2 i. Concern regarding increase in traffic from proposed development and extension of Ruddy Drive from the west boundary – improvements (i.e. curb, gutter, sidewalks and designated bicycle lanes) to Waltman Lane needed prior to construction; ii. Opposition of more multi-family development in Meridian when schools and infrastructure may be inadequate to deal with current population; iii. Proposed density is too high – preference of single-family homes rather than apartments; iv. Concern regarding sufficiency of parking proposed for the multi-family development; vi. Impact of proposed development on existing area residents. c. Key Issues of Discussion by Commission: i. Phasing/timing of the street buffer landscaping along I-84; ii. Concern regarding long-term maintenance of the street buffer landscaping along I-84; iii. Improvements to Waltman Lane associated with the proposed development and extension of Corporate Drive; iv. Concern pertaining to loss of commercial uses on this property. d. Commission Change(s) to Staff Recommendation: i. Modification to DA provision #1.1.j and condition #1.2.3 to allow the street buffer along I-84 to be constructed with the third phase of development as requested by the Applicant instead of with the first phase; ii. Modification to DA provision #1.1c to remove the single-family residential lots adjacent to I-84 from the requirement to provide articulation on the elevations facing I-84; iii. Include a new DA provision that restricts single-family homes adjacent to I-84 to a single-story in height as proposed by the Applicant (#1.1.m). e. Outstanding Issue(s) for City Council: i. None The Meridian City Council heard these items on August 21, 2018. At the public hearing, the Council denied the subject MDA, CPAM, RZ, PP and CUP requests. a. Summary of City Council Public Hearing: i. In favor: Matt Schultz (Applicant’s Representative) ii. In opposition: Clair Manning, Nick Eller, Adam Hegstrom, Mike Swenson, Nancy Swenson, Steve Cooper, Steven Brandt, Joe Lorcher, Ed Haddock, iii. Commenting: Nona Haddock iv. Written testimony: Donna Aldrich v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: Tracy Basterrechea b. Key issue(s) of Public Testimony: i. Concern pertaining to traffic impact on existing roadways in the area; ii. Request from Clair Manning for the developer to construct a privacy fence along the side of his property as a shield to the traffic generated from the proposed development and re-route the irrigation; iii. Opinion that the proposed density is too high for this area and existing infrastructure can’t support it; iv. Concern that when Ruddy Dr. is extended from the west to Waltman Ln. it’s going to create a thoroughfare for traffic traveling to the I-84 on-ramp to the east from the residential development to the west, east of Linder Rd. v. Safety concerns for children walking and riding their bicycles to school with the high traffic volumes associated with the proposed development; c. Key Issues of Discussion by Council: i. Ownership and maintenance of the individual apartment buildings; Meridian City Council Meeting Agenda October 23, 2018 – Page 118 of 371 Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 3 ii. Desire for the applicant to participate in the Comprehensive Plan update that’s currently in process, rather than requesting an amendment to the FLUM outside of that process; iii. Desire for commercial employment uses rather than residential on this property; iv. Concern related to impact on area schools, proposed density and traffic (i.e. resulting safety hazards); v. Feeling that the timing isn’t right for development of this property; vi. Preference for commercial/office/employment type uses to develop on this property rather than residential. d. Key Council Changes to Staff/Commission Recommendation i. Council voted to deny the application based on the concerns noted above and the finding that the proposed amendment to the FLUM is not in the best interest of the City (see Findings in Exhibit D). III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018- 0023, as presented in the staff report for the hearing date of August 21, 2018, with the following modifications: (Add any proposed modifications). Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0023, as presented during the hearing on August 21, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0023 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 505, 521, 615, 675, W. Waltman Lane, in the SE ¼ of Section 13, Township 3N., Range 1W. Parcel No.’s: S1213428020, S1213428050, S1213427872, S1213427880, S1213427890, S1213427840, S1213428010, S1213428301, S1213427860 B. Owner(s): Bling LLC and Go for It, LLC 16130 N. Elder St. Nampa, ID 83687 C. Applicant: Meridian City Council Meeting Agenda October 23, 2018 – Page 119 of 371 Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 4 Schultz Development PO Box 1115 Meridian, ID 83680 D. Representative: Matt Schultz, Schultz Development PO Box 1115 Meridian, Idaho 83680 E. Applicant’s Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for an amendment to the Development Agreement, Comprehensive Plan Future Land Use Map Amendment, Rezone, Preliminary Plat and a Conditional Use Permit. A public hearing is required before the Planning & Zoning Commission and City Council on all of these applications except for the amendment to the Development Agreement, which only requires Council approval, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: June 29, 2018 (Commission); August 3, 2018 (City Council) C. Radius notices mailed to properties within 300 feet on: June 22, 2018 (Commission); July 26, 2018 (City Council) D. Applicant posted notice on site(s) on: July 9, 2018 (Commission); August 6, 2018 (City Council) E. Posted to Next Door: June 27, 2018 (Commission); July 31, 2018 (City Council) VI. LAND USE A. Existing Land Use(s) and Zoning: This site consists of mostly vacant/undeveloped land with a few old outbuildings, zoned C-G; the land is currently used for animal grazing. B. Character of Surrounding Area and Adjacent Land Use and Zoning: North: W. Waltman Ln. and rural residential properties, zoned R1 and RUT in Ada County East: Single-family residential properties, zoned C-G South: I-84; Mountain View Equipment, Wahooz and Roaring Springs, zoned C2 in Ada County and C-G respectively West: Single-family residential properties in The Landing Subdivision, zoned R-4 C. History of Previous Actions: This property was annexed in 2006 (AZ-06-063, Waltman Property) with the requirement of a Development Agreement, recorded as Instrument No. 108131100. In 2008, a preliminary plat (PP-08-001) was approved for Browning Plaza subdivision; several time extensions were approved (TE-10-028; TEC-12-008; TEC-14-005; H- 2016-0008) but the plat expired on April 7, 2018. D. Utilities: 1. Public Works: a. Location of sewer: The sanitary sewer mainline intended to provide service to the subject site currently exists in W. Waltman Lane, and along the east boundary adjacent to Ten Mile Creek. b. Location of water: Water mains intended to provide service to the subject site currently exist in W. Waltman Lane, and in N. Ten Mile Road and in W. Ruddy Drive. Meridian City Council Meeting Agenda October 23, 2018 – Page 120 of 371 Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 5 c. Issues or concerns: None E. Physical Features: 1. Canals/Ditches Irrigation: The Ten Mile Creek runs along the east boundary of the site. 2. Hazards: Staff is not aware of any hazards that exist on this property except possibly the creek which may present a hazard to young children. 3. Flood Plain: This site is not located in the Meridian Floodplain Overlay District. VII. COMPREHENSIVE PLAN POLICIES AND GOALS CURRENT LAND USE DESIGNATION(S): This site is designated Commercial on the Future Land Use Map contained in the Comprehensive Plan. The purpose of the Commercial designation is to provide a full range of commercial and retail to serve area residents and visitors. Uses may include retail, wholesale, service and office uses, multi- family residential, as well as appropriate public uses such as government offices. PROPOSED LAND USE DESIGNATION: The applicant proposes to change the land use designation on 39.25 acres of land from Commercial to Medium High Density Residential (MHDR) for this site. The purpose of the MHDR designation is to allow for the development of a mix of relatively dense residential housing types including townhouses, condominiums and apartments. Residential gross densities should range from 8 to 15 units per acre, with a target density of 12 units per acre. These are relatively compact areas within the context of larger neighborhoods and are typically located around or near mixed use commercial or employment areas to provide convenient access to services and jobs for residents. Developments need to incorporate high quality architectural design and materials and thoughtful site design to ensure quality of place and should also incorporate connectivity with adjacent uses and area pathways, attractive landscaping and individual project identity. PROPOSED DEVELOPMENT: The applicant proposes to develop a mix of single-family detached, townhome and multi-family (i.e. apartments) dwellings on the site at an overall gross density of 10.53 units per acre consistent with the density desired in the requested MHDR FLUM designation. Although single-family detached dwellings aren’t specifically listed as a type of use desired in the MHDR designation, staff finds the transition in uses to existing single-family detached units to the west and mix of uses that achieve the overall desired density appropriate in this case. GOALS, OBJECTIVES, & ACTION ITEMS: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property (staff analysis in italics): “Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E) A variety of residential categories are proposed in this development consisting of single- family detached homes, townhomes and apartments. Staff is unaware how “affordable” the units will be. “Provide for a wide diversity of housing types (single-family, modular, mobile homes and multi-family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development.” (3.07.03B) Meridian City Council Meeting Agenda October 23, 2018 – Page 121 of 371 Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 6 The proposed single-family and multi-family units will provide diversity in housing types in this area of the City; staff is unaware if the units will be owner-occupied or rentals. “Require open space areas within all development.” (6.01.01A) The proposed development is required to provide common open space in accord with the standards listed in UDC 11-3G-3 for residential districts; and 11-4-3-27C for multi-family developments. (See Analysis below in Section IX for more information). “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) City sewer and water services are available to be extended to the subject property with development of the site. “Locate high-density development, where possible, near open space corridors or other permanent major open space and park facilities, Old Town, and near major access thoroughfares.” (3.07.02, pg. 55) The proposed development abuts I-84, a major access thoroughfare and an interchanges is located nearby for easy access. The Ten Mile Creek runs along the east boundary of this site which is planned for an open space corridor containing a multi-use pathway. “Protect existing residential properties from incompatible land use development on adjacent parcels.” (3.06.01F) There are some existing rural residential properties across W. Waltman Ln. to the north and abutting residential properties to the west in The Landing Subdivision. The UDC and Comprehensive Plan deem residential uses to be compatible with other residential uses regardless of density. “Support land uses that do not harm natural systems and resources.” (3.06.01H) The Ten Mile Creek runs along the east boundary of this site and will serve as an amenity next the multi-use pathway planned to be constructed with this development. The proposed development should not harm any natural systems or resources. “Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system.” (3.03.03B) Pedestrian walkways are proposed through the site to the multi-use pathway along the east boundary of the site. The multi-use pathway should promote neighborhood connectivity as part of the community pathway system. “Identify transitional areas to buffer commercial and residential uses, to allow uses such as offices and other low intensity uses.” (3.05.03A) The proposed development will buffer the existing single-family residential uses to the west from the future commercial uses to the east and the multi-family development will provide a transition between single-family detached residences and future commercial uses. “Evaluate comprehensive impact of growth in all land use decisions (e.g., traffic impacts, school enrollment, parks, etc).” (3.01.01B) Comments have been received on this application from ACHD, ITD, and WASD and are included in Exhibit B of the staff report. “Coordinate with transportation agencies to ensure provision of services and transit development.” (6.02.02H) Meridian City Council Meeting Agenda October 23, 2018 – Page 122 of 371 Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 7 A Valley Regional Transit bus stop is located 0.9 of a mile from this site at E. 2nd St. and E. Broadway Ave. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zoning District(s): The purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian comprehensive plan. Residential districts are distinguished by the dimensional standards of the corresponding zone and housing types that can be accommodated (UDC 11-2A-1). B. Schedule of Use: 1. UDC Table 11-2A-7 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the R-15 zoning district. Any use not explicitly listed is prohibited. 2. UDC Table 11-2A-8 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the R-40 zoning district. Any use not explicitly listed is prohibited. C. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Table 11-2A-7 for the R-15 zoning district; and UDC Table 11-2A-8 for the R-40 zoning district. D. Landscaping: Landscaping is required within street buffers in accord with the standards listed in UDC 11-3B-7C and within common open space areas in accord with UDC 11-3G-3E.2. E. Off-Street Parking: See UDC Table 11-3C-6 for off-street parking requirements for single-family and multi-family dwellings. IX. ANALYSIS Analysis of Facts Leading to Staff Recommendation: A. Development Agreement Modification (MDA): The applicant proposes to replace the existing Development Agreement (Inst. #108131100) with a new agreement to accommodate the proposed residential development plan. The provisions of the existing DA are included in Exhibit A.9. The existing DA, recorded in 2008, is for a 400,000 square foot commercial development consisting of professional offices, a hotel, big box retail store and smaller retail spaces distributed among 21 separate buildings that was previously planned to develop on this site. Since many of these provisions do not apply to the proposed residential development, the applicant wishes to replace the agreement with a new DA based on the proposed development plan. Staff has reviewed the provisions in the existing DA and is recommending the provisions that are still applicable from this agreement are carried over into the new DA as follows: 1) requirement for Corporate Drive to be extended across the Ten Mile Creek from the north to Waltman Lane with the first phase of development; 2) improvement of Waltman Lane adjacent to the site as required by ACHD; 3) extension of Ruddy Drive at the west boundary to Waltman Lane; 4) protection and enhancement of any existing vegetation and trees along the Ten Mile Creek; 5) construction of the street buffers along Waltman Lane and I-84 with the first phase of development; and, 6) construction of a multi-use pathway along the Ten Mile Creek. Meridian City Council Meeting Agenda October 23, 2018 – Page 123 of 371 Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 8 B. Comprehensive Plan Map Amendment (CPAM): An amendment to the Future Land Use Map contained in the Comprehensive Plan is proposed to change the land use designation on 39.25 acres of land from Commercial to Medium High Density Residential (see Exhibit A.2). The applicant’s narrative states that because the site is located between ¼ and ½ mile west of S. Meridian Rd, a principal arterial street, on a local street (i.e. W. Waltman Ln.), commercial development is not viable. Therefore, the applicant requests an amendment to the FLUM in order to develop residential uses on the site. There are two (2) parcels located at 737 and 755 W. Waltman Ln. in Ada County that are included in the CPAM request that are not part of the proposed development plan. Staff requested the applicant include these parcels as leaving the two properties with a Commercial designation would not be compatible with existing abutting residential uses and future residential development if the proposed CPAM is approved. The applicant sent letters to those property owners (Geronimo Martinez – 737 W. Waltman Ln.; and Steven Cooper – 755 W. Waltman Ln.) notifying them of the intent to include their properties in this application and included a request for them to indicate their preference of maintaining the current Commercial designation or agreement with the amendment to MHDR but received no response. Approval of the requested FLUM amendment and proposed single-family detached, townhomes and multi-family housing would provide a transition in uses and zoning between the single-family (detached) residential subdivision zoned R-4 to the west and the Commercial designated property zoned C-G to the east. Additionally, the Ten Mile Creek will provide a natural 100-foot wide transition and buffer area along the east boundary of the site between the proposed residential and future commercial development. C. Rezone (RZ): A rezone of 38.48 acres of land from the C-G to the R-15 (west 22.59 acres) and R-40 (east 15.89 acres) zoning districts is proposed consistent with the proposed CPAM designation of MHDR. The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be rezoned. Site Plan: The applicant has submitted a site plan, included in Exhibit A.3, which depicts single- family detached dwellings along the perimeter boundary of the single-family portion of the site with townhomes internal to the development; and multi-family on the eastern portion of the site. A large central common area is proposed within the single -family portion of the site. Amenities for the multi-family development are separate from that of the single-family development. Conceptual Building Elevations: Conceptual building elevations (photos and renderings) were submitted that depict the general style of development proposed for the single-family detached, townhomes, multi-family and clubhouse structures as shown in Exhibit A.7. All structures, except single-family residential detached homes, are required to comply with the design standards listed in UDC 11-3A-19 and in the Architectural Standards Manual. To ensure compliance, a Design Review application is required to be submitted to the Planning Division and approved prior to application for building permits. Additionally, because the rear and/or side of structures on Lots 2-9 and 33-48, Block 3; and Lots 2, 7, 9 and 14, Block 10, that face W. Waltman Lane and I-84 are highly visible, these elevations should incorporate articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or Meridian City Council Meeting Agenda October 23, 2018 – Page 124 of 371 Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 9 other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. A Certificate of Zoning Compliance (CZC) application is required to be submitted and approved for all new uses on the site, except for single-family residential detached homes to ensure the use and site design is consistent with UDC standards. The Design Review application may be submitted concurrently with the CZC application. The City may require a development agreement (DA) in conjunction with a rezone pursuant to Idaho Code section 67-6511A. To ensure the site develops as proposed and recommended by staff with this application and in accord with the Comprehensive Plan, staff recommends a DA is required with the rezone containing the provisions included in Exhibit B. Further, staff recommends the existing DA is replaced with a new DA containing the aforementioned provisions as discussed above in Section A. D. Preliminary Plat (PP): The applicant proposes a preliminary plat consisting of 141 building lots (consisting of 126 single-family and 15 multi-family lots) and 18 common area lots on 37.87 acres of land. A phasing plan was also submitted that proposes 4 phases of development (see Exhibit A.4). Existing Structures: There are few old outbuildings on this site that will need to be removed prior to City Engineer signature on the final plat. Dimensional Standards: The proposed plat and subsequent development is required to comply with the dimensional standards listed in UDC Table 11-2A-7 for the R-15 zoning district and 11- 2A-8 for the R-40 zoning district. Staff has reviewed the proposed plat and finds that all of the proposed lots comply with the minimum standards. Access: Access to streets is required to comply with the standards listed in UDC 11-3A-3. Two accesses are proposed for the site via W. Waltman Lane; one for the single-family portion and one for the multi-family portion. An existing stub street (i.e. W. Ruddy Drive) at the west boundary of the site is proposed to be extended to Waltman Lane with development. A stub street is proposed to the out-parcel at the northwest corner of the site for future access; a concept plan has been submitted, included in Exhibit A.8, that depicts how those two properties could redevelop in the future. Alleys: Alleys are required to be constructed in accord with the standards listed in UDC 11-6C- 3B.5. Common Driveways: Common driveways are required to be constructed in accord with UDC 11-6C-3D. An exhibit is required to be submitted with the final plat application that depicts the setbacks, fencing, building envelope and orientation of the lots and structures; driveways for lots that abut the common driveway but are not taking access from the driveway should be depicted on the opposite side of the shared property line away from the common driveway. Private Streets: At the request of the Fire Dept. and Police Dept., minimum 26-foot wide private streets should be provided in the multi-family portion of the development for addressing purposes and shall be constructed in accord with the standards listed in UDC 11-3F.4. A private street application is required to be submitted with the final plat application. Traffic Impact Study (TIS): A TIS was prepared for this development by Thompson Engineers, Inc. and submitted to ACHD for review with this application. The TIS notes that all study Meridian City Council Meeting Agenda October 23, 2018 – Page 125 of 371 Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 10 roadways and intersections are anticipated to operate at an acceptable level of service at build-out of the development in 2022. Street Improvements: Abutting the site, Waltman Lane is required to be improved as ½ of a 36- foot wide collector street section, plus 12 feet of additional pavement for a total of 30 feet with curb, gutter, sidewalk and a gravel shoulder. Improvements to Waltman Lane will require the reconstruction of the existing bridge over the Ten Mile Creek which will be the responsibility of ACHD; the Applicant will enter into a Cooperative Development Agreement with ACHD to ensure the bridge is constructed when necessary and to allocate costs. The applicant proposes as part of this application to enter into a Cooperative Development Agreement with ACHD to construct the extension of Corporate Drive north of this site from its current terminus north of Ten Mile Creek to Waltman Lane. This will take place as part of the first phase of development (54 building lots) and will provide additional access to the site and the area and provide for access while the Ten Mile Creek bridge on Waltman Lane is reconstructed. Landscaping: Landscaping is required to be provided within the development in accord with the standards listed in UDC 11-3B and 11-3G-3E. Street buffers are required to be provided along all streets as set forth in UDC Table 11-2B-3 and landscaped per the standards listed in UDC 11-3B-7C. A 20-foot wide street buffer is required along W. Waltman Ln., anticipated to be reclassified from a local to a collector street; and a 50- foot wide street buffer is required along I-84, an interstate. Staff recommends the entire street buffer and sidewalk along W. Waltman Lane; and the entire street buffer, including the berm and wall, along I-84 shall be constructed with the first phase of development. Parking lot landscaping will be required within the multi-family portion of the site in accord with the standards listed in UDC 11-3B-8C. Pathway landscaping is required in accord with the standards listed in UDC 11-3B-12C. A minimum 5-foot wide landscape strip is required along each side of the pathway along the Ten Mile Creek. Open Space & Site Amenities: Qualified open space and site amenities are required to be provided in residential districts per the standards listed in UDC 11-3G-3. In addition to these requirements, common open space and site amenities are required in the multi-family portion of the development (see Section E below). A minimum of 10% (or 3.79 acres) qualified open space and 2 site amenities are required for the overall development based on the standards listed in UDC 11-3G-3A. A total of 6.87 acres of open space and 8 site amenities are proposed in accord with this requirement. Site amenities for the overall development consist of a clubhouse, swimming pool, 2 playground areas, park area, pergola shade structure fire pit, a 10-foot wide multi-use pathway along the Ten Mile Creek and a pedestrian bridge over the creek to connectivity to the east. Parking: Parking is required to be provided in accord with the standards listed in UDC Table 11- 3C-6 for single-family dwellings. Sidewalks: Sidewalks are required to be provided with development in accord with the standards listed in UDC 11-3A-17. Because the street classification of W. Waltman Lane is changing from a local to a collector street with this development, a minimum 5-foot wide detached sidewalk is required to be constructed along Waltman. Pathways: The Pathways Master Plan depicts a segment of the City’s multi-use pathway system along the east boundary of this site adjacent to the Ten Mile Creek. The applicant proposes to construct a 10-foot wide pathway in accord with the Plan. The pathway is required to be placed Meridian City Council Meeting Agenda October 23, 2018 – Page 126 of 371 Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 11 within a public use easement. Staff recommends the pathway is constructed in its entirety with the 2nd phase of development. The applicant should coordinate with Kim Warren, Park’s Department Pathways Project Manager (208-888-3579), regarding specifications for the pathway and the public use easement; the easement should be submitted to the Planning Division prior to signature on the final plat by the City Engineer. Waterways: The Ten Mile Creek runs along the east boundary and crosses the northeast corner of this site. There are no other major waterways that cross this site. All ditches that cross this site should be piped as set forth in UDC 11-3A-6 with the exception of the creek which is a natural waterway and shall remain open and be protected during development. Fencing: All fencing is required to comply with the standards listed in UDC 11-3A-7. Fencing is proposed as follows: a 4-foot tall Simtek granite wall along I-84; a 6-foot tall open vision wrought iron fence adjacent to micro-paths and the pathway along the east boundary of the site; and a 6-foot tall vinyl fence to separate single-family building lots from adjacent common areas that are visible from a public street. Utilities: Street lights are required to be installed along public streets adjacent to the development in accord with the City’s adopted standards, specifications and ordinances. All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. Adequate fire protection shall be required in accord with the appropriate fire district standards. The Applicant’s narrative states there is an existing 15 inch sewer main along the east half of the Waltman Lane frontage and along the west top of bank of the Ten Mile Creek through the site. The 8 inch sewer main connection will be in Waltman Lane and will service the entire site via gravity sewer with adequate cover. An existing 12 inch water main is located in Waltman Lane along the full frontage of the site. This development will connect in Waltman at two locations and also to the existing 8” stub located in W. Ruddy Drive at the west boundary from The Landing Subdivision. Pressurized Irrigation: An underground pressurized irrigation system is required to be provided for the development in accord with UDC 11-3A-15 as proposed and will be served by Nampa Meridian Irrigation district. A regional pressure irrigation pump station with a Ten Mile Creek takeout is proposed to be constructed to NMID standards at the northeast corner of the site near Waltman Lane. Storm Drainage: An adequate storm drainage system is required in all developments in accord with the City’s adopted standards, specifications, and ordinances, per UDC 11-3A-18. The Applicant proposes underground seepage beds and/or retention ponds in accord with ACHD design criteria to be determined during the final plat and development plan process. Noise Abatement: This site is located along the north boundary of Interstate 84. Noise abatement is required to be provided for residential uses abutting Interstate 84 in accord with the standards listed in UDC 11-3H-4D, which require a berm or a berm and wall combination to be constructed parallel to the interstate a minimum of 10’ higher than the elevation at the centerline of the interstate. A 9-foot tall berm and 4-foot all Simtek granite wall is proposed as noise abatement along I-84 (see cross-section in Exhibit A.5 and wall detail in Exhibit A.6). E. Conditional Use Permit (CUP): A Conditional Use Permit is requested for a multi-family development consisting of 272 dwelling units in 14 structures on 15.89 acres of land in the R-40 zoning district in accord with UDC Table Meridian City Council Meeting Agenda October 23, 2018 – Page 127 of 371 Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 12 11-2A-2. The units will be housed in a mix of 8-, 16- and 24-plex 2- and 3-story structures ranging in size from 779 to 1,258 square feet. A mix of 1-bedroom (70), 2-bedroom (136) and 3- bedroom (66) units are proposed. Specific Use Standards: The specific use standards listed in UDC 11-4-3-27 for multi-family developments apply to the proposed use as follows: A minimum of 80 square feet (s.f.) of private useable open space is required to be provided for each unit. The site plan submitted with this application depicts a minimum of 80 s.f. of private usable open space for each unit consisting of a patio or deck (see Exhibit A.3). The floor plans submitted with the Certificate of Zoning Compliance application s hould clearly depict compliance with this requirement. Developments with 20 units or more shall provide a property management office, a maintenance storage area, a central mailbox location with provisions for parcel mail that provides safe pedestrian and/or vehicular access and a directory and map of the development at an entrance or convenient location for those entering the development. The site plan submitted with the Certificate of Zoning Compliance application should include these items. A minimum of 250 square feet of common area is required for each unit containing more than 500 and up to 1,200 square feet; and a minimum of 350 square feet of common open space is required for each unit containing more than 1,200 square feet of living area. Two hundred and six (206) of the units are between 500 and 1,200 square feet (s.f.); and 66 of the units are over 1,200 s.f.; therefore, a minimum of 74,600 s.f. (or 1.71 of an acre) of common open space is required consistent with the standards listed in UDC 11-4-3-27C. A total of 162,734 s.f. (or 3.74 acres) is proposed in accord with this requirement. (Note: the open space exhibit included in Exhibit A.6 does not include the 66 units that are over 1,200 s.f. – the exhibit should be revised prior to the Council meeting.) For multi-family developments with 75 units or more, 4 site amenities are required to be provided with at least one from each category listed in UDC 11-4-3-27D. For developments with more than 100 units, the decision making body shall require additional amenities commensurate to the size of the proposed development. The applicant proposes a clubhouse, swimming pool, pergola shade structure, fire pit, a segment of the City’s multi-use pathway system along the Ten Mile Creek and a bridge over the Ten Mile Creek providing pedestrian access to the east as amenities for the multi-family development. These amenities fall within the quality of life and recreation categories; another amenity should be provided that falls within the open space category or widen the existing central common area to a minimum of 50 feet to comply with the minimum dimensions of 50’ x 100’ in size. Landscaping is required to comply with UDC 11-4-3-27-F. All street facing elevations shall have landscaping along their foundation as follows: the landscaped area shall be at least 3-feet wide and have an evergreen shrub with a minimum mature height of 24 inches for every 3 linear feet of foundation. The remainder of the area shall be landscaped with ground cover plants. The landscape plan submitted with the Certificate of Zoning Compliance application should demonstrate compliance with this requirement. Meridian City Council Meeting Agenda October 23, 2018 – Page 128 of 371 Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 13 The development is required to record legally binding documents that state the maintenance and ownership responsibilities for the management of the development, including, but not limited to, structures, parking, common areas, and other development features. The applicant should comply with this requirement and submit a recorded copy of the agreement to the Planning Division prior to issuance of Certificate of Occupancy. A minimum building setback of 10 feet is required unless a greater setback is otherwise required per UDC 11-4-3-27B.1. The preliminary plat should be revised to include building footprints to ensure compliance with setback requirements. Note: A minimum of 20 feet separation between buildings is required per Building Code unless a reduction is approved through the Building Department. All on-site service areas, outdoor storage areas, waste storage, disposal facilities, and transformer and utility vaults shall be located in areas not visible from a public street, or shall be fully screened from view from a public street. The applicant should comply with this requirement. Parking: Parking is required to be provided in accord with the standards listed in UDC Table 11- 3C-6 for multi-family dwellings. Based on (70) 1-bedroom units, (136), 2-bedroom units, and (66) 3-bedroom units, a minimum of 509 spaces are required with 272 of those being in a covered carport or garage. A total of 537 spaces are proposed with 272 of those being carport spaces in accord with UDC standards; a total of 28 spaces are provided above the minimum requirements. Management & Maintenance: Because the multi-family development is proposed to be subdivided (2 structures to each lot), staff is concerned that the overall property may not be consistently managed and maintained. Therefore, staff recommends a provision is added to the DA that requires the entire development to be managed and maintained by the same company. Elevations: Conceptual building elevations were submitted that depict the general style of development proposed for the multi-family and clubhouse structures as shown in Exhibit A.7. Compliance with the design standards listed in UDC 11-3A-19 and in the Architectural Standards Manual is required for these structures. Certificate of Zoning Compliance (CZC) and Design Review (DES): A CZC and DES application is required to be submitted and approved prior to submittal of a building permit application for any buildings within the multi-family development. Staff recommends approval of the subject applications based on the Analysis above in Sections VII and IX, per the Findings in Exhibit D. X. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Existing & Proposed Future Land Use Map 3. Site Plan (dated: 3/2/2018) 4. Preliminary Plat & Phasing Plan (dated: 4/18/2018) Meridian City Council Meeting Agenda October 23, 2018 – Page 129 of 371 Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 14 5. Landscape Plan (dated: 3/30/2018) 6. Open Space Exhibit & Site Amenity Details 7. Conceptual Building Elevations (Photos & Renderings) 8. Conceptual Development Plan for Property at Northwest Corner of Site 9. Existing Development Agreement Provisions B. Agency and Department Comments and Conditions C. Legal Description & Exhibit Map for Rezone Boundary D. Required Findings from Unified Development Code Meridian City Council Meeting Agenda October 23, 2018 – Page 130 of 371 - 2 - A. Drawings/Other Exhibit A.1: Vicinity/Zoning Map Meridian City Council Meeting Agenda October 23, 2018 – Page 131 of 371 - 3 - Exhibit A.2: Existing & Proposed Future Land Use Map Meridian City Council Meeting Agenda October 23, 2018 – Page 132 of 371 - 4 - Exhibit A.3: Site Plan (dated: March 2, 2018) Meridian City Council Meeting Agenda October 23, 2018 – Page 133 of 371 - 5 - Meridian City Council Meeting Agenda October 23, 2018 – Page 134 of 371 - 6 - Meridian City Council Meeting Agenda October 23, 2018 – Page 135 of 371 - 7 - Exhibit A.4: Preliminary Plat (dated: 4/18/18) Meridian City Council Meeting Agenda October 23, 2018 – Page 136 of 371 - 8 - Meridian City Council Meeting Agenda October 23, 2018 – Page 137 of 371 - 9 - Exhibit A.5: Landscape Plan (dated: 3/30/2018) Meridian City Council Meeting Agenda October 23, 2018 – Page 138 of 371 - 10 - Meridian City Council Meeting Agenda October 23, 2018 – Page 139 of 371 - 11 - Meridian City Council Meeting Agenda October 23, 2018 – Page 140 of 371 - 12 - Meridian City Council Meeting Agenda October 23, 2018 – Page 141 of 371 - 13 - Meridian City Council Meeting Agenda October 23, 2018 – Page 142 of 371 - 14 - Exhibit A.6: Open Space Exhibit & Site Amenity Details – REVISED (dated: 7/19/18) Meridian City Council Meeting Agenda October 23, 2018 – Page 143 of 371 - 15 - Meridian City Council Meeting Agenda October 23, 2018 – Page 144 of 371 - 16 - Meridian City Council Meeting Agenda October 23, 2018 – Page 145 of 371 - 17 - Exhibit A.7: Conceptual Building Elevations (Photos & Renderings) Single-Family Detached Units: Meridian City Council Meeting Agenda October 23, 2018 – Page 146 of 371 - 18 - Meridian City Council Meeting Agenda October 23, 2018 – Page 147 of 371 - 19 - 4-Plex, 5-Plex and 6-Plex Style: Meridian City Council Meeting Agenda October 23, 2018 – Page 148 of 371 - 20 - Meridian City Council Meeting Agenda October 23, 2018 – Page 149 of 371 - 21 - Apartments (8 units – Building Type 3) (dated: February 8, 2018): Meridian City Council Meeting Agenda October 23, 2018 – Page 150 of 371 - 22 - Apartments (16 Units - Building Type 1) (dated: February 8, 2018): Apartments (24 Units - Building Type 2) (dated: February 8, 2018): Meridian City Council Meeting Agenda October 23, 2018 – Page 151 of 371 - 23 - Meridian City Council Meeting Agenda October 23, 2018 – Page 152 of 371 - 24 - Clubhouse (dated: February 5, 2018): Meridian City Council Meeting Agenda October 23, 2018 – Page 153 of 371 - 25 - Meridian City Council Meeting Agenda October 23, 2018 – Page 154 of 371 - 26 - Exhibit A.8: Conceptual Development Plan for Property at Northwest Corner of Site Meridian City Council Meeting Agenda October 23, 2018 – Page 155 of 371 - 27 - Exhibit A.9: Existing Development Agreement Provisions 4. USES PERMITTED BY THIS AGREEMENT: 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under City’s Zoning Ordinance codified at Meridian Unified Development Code § 11-2B which are herein specified as follows: 40 building lots and 2 common lots on 38.21 acres in the proposed C-G zoning district. The pertinent provisions of the City of Meridian Comprehensive Plan are applicable to this AZ 06-063 application. 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: 1. A phasing plan shall be submitted with phase 1 of the development. 2. The existing agricultural use (grazing of cattle) on the property will be allowed to continue after annexation into the City, until phase 1 of the development occurs. A maximum of 25 cows and 2 horses will be allowed to exist on the site at any time. 3. The applicant shall improve Waltman Lane adjacent to the site and off-site to the end of the split corridor improvements, per the half street sections attached in Exhibit A.6 of the staff report, prior to occupancy of any structure within the site. 4. All future uses shall not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. 5. All future development of the subject property shall comply with City of Meridian ordinances in effect at the time of development. 6. The applicant shall be responsible for all costs associated with sewer and water service installation. 7. No building permits shall be issued or construction traffic allowed (except for infrastructure improvements such as sewer, water, & roads) on this site until: a. The construction related to the split corridor Waltman Lane/Meridian Road/Main Street intersection has commenced and the applicant has installed a gate with paved access to Ruddy for use by the Waltman residents. Such gate shall be installed prior to beginning any other construction on the site and shall be removed by the applicant prior to dedication and ACHD acceptances of the street connection to Ruddy Drive. This temporary secondary access shall be useable to Waltman residents at all times during the construction of the subject property. OR b. Corporate Drive is extended across the Ten Mile Creek and is connected to Waltman Lane. 8. Development on this site shall not exceed a site trip generation of 8,000 ADT from the site prior to the extension of Corporate Drive from the north bank of the Ten Mile Creek at its current stub, south to Waltman Lane. Approval shall be obtained from ACHD prior to Certificate of Zoning compliance application submittal for future structures to verify compliance with the allowed ADT. A Certificate of Zoning compliance application(s) will not be approved for any structure(s) Meridian City Council Meeting Agenda October 23, 2018 – Page 156 of 371 - 28 - on the site that exceeds the total allowed ADT for the site until Corporate Drive is extended. 9. Ruddy Drive shall be extended as a public street into this site and up to Waltman Lane, as shown on the concept plan(s). 10. At no time shall construction traffic associated with the development of this site be allowed to access this site using Ruddy Drive or any other street within The Landing Subdivision. 11. Provide a pedestrian network within the parking areas that will help to guide pedestrians through the parking areas safely. This network shall include pedestrian only pathways and sidewalks that connect the distant parking areas to the buildings. A pedestrian plan shall be included with the master concept plan for this development; submit with the first CZC application on this site. 12. All buildings in the development shall be subject to the administrative design review standards listed in the UDC and future design guidelines pertaining to architectural character, color & materials, and parking lots. In addition to the aforementioned standards, the lots directly adjacent to Waltman Lane shall also comply with design standards pertaining to pedestrian walkways. Architectural design elements on the structures shall continue all the way around the structures, similar to the example provided by the applicant at Target included as Exhibit A.7 of the staff report. 13. All buildings on the site shall be generally consistent with the conceptual office and retail elevations submitted with this application unless the Development Agreement is modified by the developer once actual users are identified. 14. All buildings shall contain architectural elements and landscaping features that break up any long façade or wall, as determined by the Planning Director, that face the freeway, a main drive aisle, a parking area, or a residential district. These architectural elements shall include at least two changes in materials or colors, and some modulation in the façade, including but not limited to, windows, columns, cornices, extrusions, or other architectural enhancements. 15. Any outdoor uses and/or activity areas (including restaurant seating) adjacent to residential uses along the west and northwest boundaries shall require conditional use permit approval (unless the adjacent uses are changed into non-residential uses). 16. Prohibited uses along the western and northwestern property boundaries are as follows: drinking establishments, drive-thru establishments, fuel sale facilities, fuel sales facilities/truck stops, and vehicle washing facilities. 17. Except for a potential hotel site at the southwest corner, all structures proposed on the site over 100,000 square feet that are within 100 feet of a residential district or use shall obtain conditional use permit approval. 18. Standard hours of operation for businesses along the west and northwest property boundaries adjacent to residential uses are limited to the hours between 8 am and 11 pm (unless the adj acent uses are changed into non-residential uses) with the exception of a hotel use, which shall be allowed to operate 24 hours. 19. For concept plan #1, all structures along the west and northwest property boundaries adjacent to existing residences shall be limited in height to two stories and shall have a minimum setback of 25 feet adjacent to the existing residences (unless the adjacent uses are changed into non - residential uses), with the exception of the proposed hotel. If a hotel is built at the southwest corner of the site as depicted on the concept plan, a 25-foot setback shall be required for the first story, a 100-foot setback shall be required for the 2nd story, and a 200-foot setback shall be required for anything greater than 2 stories, adjacent to existing residences. Structures along the west and northwest property boundaries directly adjacent to residences shall position second story (and higher, in the case of a hotel) windows in such a manner as not to have views directly into Meridian City Council Meeting Agenda October 23, 2018 – Page 157 of 371 - 29 - neighboring residential properties. For concept plan #2, appropriate setbacks will be determined at the public hearing for the preliminary plat and conditions will be placed on the plat accordingly; No Development Agreement modification shall be necessary. 20. For concept plan #1, no rear loading areas, delivery areas, trash areas, or obtrusive lighting shall be permitted adjacent to existing residences on the west and northwest property boundaries. Further, all trash enclosures shall be constructed of concrete or masonry materials. 21. A minimum of 10 buildings shall be required on this site. 22. Development of this site shall be generally consistent with either one of the two conceptual site plans approved with this application, as determined by the Planning Director, unless the Development Agreement is modified by the developer once actual users are identified. If the applicant proceeds with concept plan #2, a new preliminary plat application will be required. 23. Prior to issuance of the first occupancy, a 10-foot wide multi-use pathway shall be constructed at the northeast corner of the site as depicted on concept plan #1 and as approved by the Parks Department, on the east side of the Ten Mile Drain in alignment with the existing pathway on the north side of Waltman Lane, in accordance with the standards listed in UDC 11-3B-8 and 11-3B- 12, and the Master Pathways Plan. 24. The vegetation and trees that currently exist along the banks of the Ten Mile Creek shall be protected or enhanced as part of this development. The applicant shall work with the Parks and Recreation Department regarding the removal or replacement of any trees on this site. 25. Construct a 50-foot wide landscape buffer along the interstate. This buffer shall be designed in accordance with UDC 11-3B-7 and be placed along the entire southern boundary of the subject site, prior to the occupancy of the first building in this development. 26. Construct a 20-foot wide landscape street buffer along Waltman Lane (a collector street) east of the Corporate/Waltman intersection. A 10-foot wide buffer shall be constructed along Waltman Lane (a local street) west of the Corporate/Waltman intersection. These buffers shall be designed in accordance with the standards listed in UDC 11-3B-7 and constructed prior to the occupancy of the first building in this development. 27. Construct a 25-foot wide landscape buffer and a 6-foot tall masonry wall between residential uses and properties zoned C-G as depicted in Exhibit A.8 of the staff report. This buffer shall be designed and constructed in accordance with UDC 11-3B-9 and be placed adjacent to any existing residential uses which would include The Landing Subdivision and the two residential parcels located adjacent to the northwest corner of the subject property (if these properties are still functioning as residential uses and have not converted to commercial by the time building permits are applied for), prior to occupancy of the adjacent building. 28. If the applicant chooses to develop consistent with concept plan #1, relocate Waltman Lane further to the south, vacate the existing right-of-way, and install a 25-foot wide landscape buffer on the north side of Waltman (off-site) adjacent to the Haddock property, as depicted on concept plan #1 and Exhibit A.9 of the staff report. If the applicant chooses to develop consistent with concept plan #2, appropriate buffers shall be determined at the public hearing for the preliminary plat and the plat shall be conditioned accordingly. 29. If the applicant chooses to develop consistent with concept plan #1, construct two driveways as proposed on concept plan #1, on the south side of Waltman Lane, no wider than 36-feet each. No driveway accesses to Waltman are approved west of the Waltman/Corporate intersection. If the applicant chooses to develop consistent with concept plan #2, appropriate driveway locations shall be determined at the public hearing for the preliminary plat. 30. If the applicant chooses to develop consistent with concept plan #1, construct a maximum of 5 Meridian City Council Meeting Agenda October 23, 2018 – Page 158 of 371 - 30 - access points to Corporate Drive as shown on concept plan #1, unless the Development Agreement is modified by the developer once actual users are identified. If the applicant chooses to develop consistent with concept plan #2, appropriate access points shall be determined at the public hearing for the preliminary plat. 31. The applicant shall comply with all landscaping standards described in the UDC, including but not limited to UDC 11-3B-8 which outlines the standards for parking lot landscaping. 32. The applicant shall be responsible to obtain a Certificate of Zoning Compliance (CZC) permit and design review approval from the Planning Department prior to all new construction on the subject property. Meridian City Council Meeting Agenda October 23, 2018 – Page 159 of 371 - 31 - B. EXHIBIT B - AGENCY AND DEPARTMENT COMMENTS AND CONDITIONS 1. PLANNING DEPARTMENT 1.1 A Development Agreement (DA) is required as a provision of rezone of this property. Prior to the rezone ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of rezone ordinance adoption, and the developer(s). A final plat application will not be accepted until the DA is executed. The DA(s) shall be signed by the property owner(s) and returned to the Planning Division within six (6) months of the City Council granting the rezone. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall, at minimum, incorporate the following provisions: a. Future development of this site shall substantially comply with the conceptual development plan and building elevations included in Exhibit A and the conditions included in Exhibit B of the staff report. b. Future development shall comply with the design standards listed in UDC 11-3A-19 and the City of Meridian Architectural Standards Manual. Note: Single-family detached units are not subject to Design Review. c. The rear and/or side of structures on Lots 2-9 and 33-48, Block 3; and Lots 2, 7, 9 and 14, Block 10, that face W. Waltman Lane and I-84 shall incorporate articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. d. Noise abatement shall be provided for residential uses abutting Interstate 84 in accord with the standards listed in UDC 11-3H-4D. Note: The top of the berm and wall in combination shall be a minimum of ten feet (10') higher than the elevation at the centerline of the state highway; the cross-section in Exhibit A.5 does not accurately reflect the elevation of the centerline of the state highway in relation to the elevation of the site. e. Qualified open space and site amenities shall be provided within the development in accord with the standards listed in UDC 11-3G-3 for residential developments as proposed with this application. f. Prior to issuance of any building permits on the subject property, the property shall be subdivided. g. The vegetation and trees that currently exist along the banks of the Ten Mile Creek shall be protected or enhanced as part of this development. The applicant shall work with Elroy Huff, City Arborist, regarding the removal or replacement of any trees on this site. h. The Applicant shall extend Corporate Drive north of this site from its current terminus north of Ten Mile Creek to Waltman Lane with the first phase of development (54 building lots). This will provide for access to the proposed development and general vicinity while the bridge over the Ten Mile Creek on Waltman Lane is reconstructed. i. Improvements to Waltman Lane adjacent to the site as required by ACHD, including the bridge crossing over the Ten Mile Creek, shall be completed after Corporate Drive is extended from the north to Waltman Lane in accord with ACHD requirements. j. The entire street buffer and sidewalk along W. Waltman Lane; and the entire street buffer, including the berm and wall along I-84, shall be constructed with the first phase of development. The entire street buffer along I-84 shall be constructed with the third phase of development. k. The entire segment of the 10-foot wide multi-use pathway along the Ten Mile Creek and the pedestrian bridge shall be constructed with the second phase of development. Meridian City Council Meeting Agenda October 23, 2018 – Page 160 of 371 - 32 - l. The multi-family development in its entirety shall be managed and maintained by the same company to ensure consistency. m. Future homes on Lots 33-48, Block 3 adjacent to I-84 are restricted to a single-story in height as proposed by the applicant. 1.2 Site Specific Conditions – Preliminary Plat 1.2.1 The preliminary plat included in Exhibit A.4, dated 4/18/2018, is approved as submitted. 1.2.2 The landscape plan included in Exhibit A.5, dated 3/30/2018, shall be revised as follows: a. Depict a minimum 5-foot wide detached sidewalk along W. Waltman Lane. b. Depict landscaping along all pathways as set forth in UDC 11-3B-12C. 1.2.3 The entire street buffer and sidewalk along W. Waltman Lane; and the entire street buffer, including the berm and wall, along I-84 shall be constructed with the first phase of development prior to issuance of any Certificates of Occupancy. The entire street buffer along I-84 shall be constructed with the third phase of development. 1.2.4 Alleys are required to be constructed in accord with the standards listed in UDC 11-6C-3B.5. 1.2.5 An exhibit is required to be submitted with final plat applications that contain common driveways that depicts the setbacks, fencing, building envelope and orientation of the lots and structures; driveways for lots that abut the common driveway but are not taking access from the driveway should be depicted on the opposite side of the shared property line away from the common driveway as set forth in UDC 11-6C- 3D.7. 1.2.6 A perpetual ingress/egress easement shall be filed with the Ada County Recorder for common driveways, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment in accord with UDC 11-6C-3D.8. A copy of the recorded easement shall be submitted to the Planning Division. 1.3 General Conditions of Approval – Preliminary Plat 1.3.1 Comply with all bulk, use, and development standards of the applicable district listed in UDC Chapter 2 District regulations. 1.3.2 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.3.3 Install lighting consistent with the provisions as set forth in UDC 11-3A-11. 1.3.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A-15, UDC 11-3B-6 and MCC 9-1-28. 1.3.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.3.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 1.3.7 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3B-5I, 11-3B- 8C, and Chapter 3 Article C. 1.3.8 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B-7C (streets). 1.3.9 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B-11C. 1.3.10 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. Meridian City Council Meeting Agenda October 23, 2018 – Page 161 of 371 - 33 - 1.3.11 Provide bicycle parking spaces as set forth in UDC 11-3C-6G consistent with the design standards as set forth in UDC 11-3C-5C. 1.3.12 Comply with the outdoor service and equipment area standards as set forth in UDC 11-3A-12. 1.3.13 Construct all required landscape areas used for storm water integration consistent with the standards as set forth in UDC 11-3B-11C. 1.3.14 Comply with the structure and site design standards as applicable, as set forth in UDC 11-3A-19 and the design standards listed in the Architectural Standards Manual. 1.3.15 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.3.16 Low pressure sodium lighting shall be prohibited as an exterior lighting source on the site. 1.3.17 All fencing constructed on the site shall comply with the standards as set forth in UDC 11-3A-7. 1.4 Ongoing Conditions of Approval – Preliminary Plat 1.4.1 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.5 Process Conditions of Approval – Preliminary Plat 1.5.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.5.2 The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and Design Review application from the Planning Division, prior to submittal of any building permit applications for the townhome and multi-family structures. 1.6 Site Specific Conditions of Approval – Conditional Use Permit 1.6.1 The Applicant shall comply with the specific use standards listed in UDC 11-4-3-27 for multi-family developments. Plans submitted with the Certificate of Zoning Compliance application shall demonstrate compliance with these standards. 1.6.2 The site plan included in Exhibit A.3, dated 3/2/2018, shall be revised as follows: a. Depict a minimum of 80 square feet (s.f.) of private useable open space (i.e. patio or balcony) for each unit in accord with UDC 11-4-3-27B.3. b. Depict a property management office, a maintenance storage area, a central mailbox location with provisions for parcel mail that provides safe pedestrian and/or vehicular access and a directory and map of the development at an entrance or convenient location for those entering the development in accord with UDC 11-4-3-27B.7. c. Depict all on-site service areas, outdoor storage areas, waste storage, disposal facilities, and transformer and utility vaults on the site plan in areas not visible from a public street, or fully screened from view from a public street. d. The central common area (i.e. open grassy area) shall either be widened to a minimum of 50 feet to comply with the minimum size requirements of 50’ x 100’ for open space amenities; or, another amenity from the Open Space category shall be provided as set forth in UDC 11-4-3-27D. 1.6.3 The landscape plan included in Exhibit A.5, dated March 30, 2018 shall be revised as follows: a. Depict landscaping along the foundations of all street facing elevations in accord with the standards listed in UDC 11-4-3-27-F as follows: the landscaped area shall be at least 3-feet wide and have an Meridian City Council Meeting Agenda October 23, 2018 – Page 162 of 371 - 34 - evergreen shrub with a minimum mature height of 24 inches for every 3 linear feet of foundation. The remainder of the area shall be landscaped with ground cover plants. b. Landscaping is required along pathways in accord with the standards listed in UDC 11-3B-12C. A minimum 5-foot wide landscape strip is required along each side of the pathway along the Ten Mile Creek. 1.6.4 The multi-family development is required to record legally binding documents that state the maintenance and ownership responsibilities for the management of the development, including, but not limited to, structures, parking, common areas, and other development features. 1.6.5 A minimum building setback of 10 feet is required unless a greater setback is otherwise required per UDC 11-4-3-27B.1. 1.6.6 A minimum of 20 feet separation between buildings is required per Building Code unless a reduction is approved through the Building Department. 1.6.7 Private streets are required in the multi-family portion of the development for addressing purposes and shall be constructed in accord with the standards listed in UDC 11-3F.4. A private street application shall be submitted with the final plat application. 2. PUBLIC WORKS DEPARTMENT 2.1 Site Specific Conditions of Approval 2.1.1 Applicant shall be required to construct a minimum 14-foot wide gravel access road over the existing sanitary sewer trunkline adjacent to Ten Mile Creek. This access can be co-located with sidewalk/pathways, as long as the design incorporates the minimum considerations of the wastewater maintenance equipment. 2.1.2 A street light plan will need to be included in the final plat and/or building permit application. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 2.2 General Conditions of Approval 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. Meridian City Council Meeting Agenda October 23, 2018 – Page 163 of 371 - 35 - 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898- 5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375- 5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The Meridian City Council Meeting Agenda October 23, 2018 – Page 164 of 371 - 36 - design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 3. POLICE DEPARTMENT 3.1 Provide private streets within the multi-family portion of the development for addressing purposes. 4. FIRE DEPARTMENT 4.1 Any newly installed Fire Department connections for sprinkler or standpipes will require locking Fire Department plugs. 4.2 Acceptance of the water supply for fire protection will be by the Meridian Fire Department and water quality by the Meridian Water Department for bacteria testing. 4.3 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance with International Fire Code Section (IFC) 508.5.4 as follows: a. Fire hydrants shall have a Storz LDH connection in place of the the 4 ½” outlet. The Storz connection may be integrated into the hydrant or an approved adapter may be used on the 4 1/2" outlet. b. Fire hydrants shall have the Storz outlet face the main street or parking lot drive aisle. c. Fire hydrants shall be placed on corners when spacing permits. d. Fire hydrants shall not have any vertical obstructions to outlets within 10’. e. Fire hydrants shall be placed 18” above finished grade to the center of the Storz outlet. f. Fire hydrants shall be provided to meet the requirements of the Meridian Water Dept. Standards. g. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 4.4 In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved turn around. Phasing of the project may require a temporary approved turn around on streets greater than 150' in length with no outlet. Cul- Meridian City Council Meeting Agenda October 23, 2018 – Page 165 of 371 - 37 - D-Sacs shall be 96’ in diameter minimum and shall be signed “No Parking – Fire Lane” per International Fire Code Sections 503.3 & D103.6. 4.5 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’ outside, per International Fire Code Section 503.2.4. 4.6 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with International Fire Code Sections 503.3 & D103.6. 4.7 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth in International Fire Code Section 304.1.2. 4.8 Operational fire hydrants, temporary or permanent street signs, and access roads with an all weather surface are required to be installed before combustible construction material is brought onto the site, as set forth in International Fire Code Section (IFC) 501.4. 4.9 To increase emergency access to the site a minimum of two points of access will be required for any portion of the project which serves more than 30 homes, as set forth in International Fire Code Section D107.1. The two entrances should be separated by no less than ½ the diagonal measurement of the full development as set forth in International Fire Code Section D104.3. The applicant shall provide a stub street to the property to the (west/east/north/south). 4.10 The roadways shall be built to Ada County Highway District cross section standards and have a clear driving surface. Streets less than 26’ in width shall have no on-street parking; streets less than 32’ in width shall have parking only on one side. These measurements shall be based on the drivable surface dimension exclusive of shoulders. The overhead clearance shall be a minimum of 13’ 6”. The roadway shall be able to accommodate an imposed load of 80,000 GVW as set forth in International Fire Code Section 503.2.1 and D103.6.1 and D103.6.2. 4.11 Commercial and office occupancies will require a fire-flow consistent with International Fire Code Appendix B to service the proposed project. Fire hydrants shall be placed per Appendix C. 4.12 Provide a Fire Department Key box entry system for the complex prior to occupancy as set forth in International Fire Code Section 506. 4.13 The first digit of the Apartment/Office Suite shall correspond to the floor level as set forth in International Fire Code Section 505.1 and Meridian Amendment 10-4-1. 4.14 The applicant shall work with Public Works and Planning Department staff to provide an address identification plan and a sign which meets the requirements of the City of Meridian sign ordinance and is placed in a position that is plainly legible and visible from the street or road fronting the property, as set forth in International Fire Code Section 505.1 and Meridian Amendment 104-4-1. 4.15 All portions of the buildings located on this project must be within 150’ of a paved surface as measured around the perimeter of the building as set forth in International Fire Code Section 503.1.1. 4.16 Where a portion of the facility or building hereafter constructed or moved into or within the jurisdiction is more than 400 feet (122 m) from a hydrant on a fire apparatus access road, as measured by an approved route around the exterior of the facility or building, on- site fire hydrants and mains shall be provided where required by the code official as set forth in International Fire Code Section 507.5.1. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section Meridian City Council Meeting Agenda October 23, 2018 – Page 166 of 371 - 38 - 903.3.1.1 or 903.3.1.2 the distance requirement shall be 600 feet (183). a. For Group R-3 and Group U occupancies, the distance requirement shall be 600 feet (183 m). b. For buildings equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2, the distance requirement shall be 600 feet (183 m). 4.17 All R-2 occupancies with 3 or more units shall be required to be fire sprinkled as set forth in International Fire Code Section 903.2.8. 4.18 There shall be a fire hydrant within 100’ of all fire department connections as set forth in local amendment to the International Fire Code 10-4-1. 4.19 The Fire Department will require Fire Department locking Connection caps on all FDC inlets. IFC 102.9. 4.20 Buildings over 30’ in height are required to have access roads in accordance with the International Fire Code Appendix D Section D105. 4.21 Emergency response routes and fire lanes shall not be allowed to have traffic calming devices installed without prior approval of the Fire Code Official. National Fire Protection IFC 503.4.1. 4.22 COMMERCIAL AND INDUSTRIAL - Buildings or facilities exceeding 30 feet (9144mm) or three stories in height shall have at least two means of fire apparatus access for each structure. The access roads shall be placed a distance apart equal to not less than one half of the length of the overall diagonal dimension of the property or area to be served, measured in a straight line as set forth in International Fire Code Appendix D104.1. 4.23 As set forth in International Fire Code Section 504.1, multi-family and commercial projects shall be required to provide an additional sixty inches (60”) wide access point to the building from the fire lane to allow for the movement of manual fire suppression equipment and gurney operations. The unobstructed breaks in the parking stalls shall be provided so that building access is provided in such a manner that the most remote part of a building can be reached with a length of 150' fire hose as measured around the perimeter of the building from the fire lane. Code compliant handicap parking stalls may be included to assist meeting this requirement. Contact the Meridian Fire Department for details. 4.24 Over 100 apartment units without an approved sprinkler system or 200 apartment units with an approved sprinkler system will require a secondary access per International Fire Code Section D104.3. 4.25 Secondary emergency access routes shall be protected from illegal entry by a gate or collapsible bollards as set forth in IFC 503.5. An example would be the MaxiForce Collapsible bollards that is wrench activated or an approved equal. 4.26 The driveways in the multi -family portion of the development shall be private streets and shall be constructed in accord with the standards listed in UDC 11 -3F-4 with a minimum width of 26 feet. 4.27 All public streets shall be a minimum of 33 -feet wide. 5. PARKS DEPARTMENT 5.1 The project developer shall design and construct a multi-use pathway consistent with the specifications set forth in the Meridian Pathways Master Plan (Chapter 3). Proposed location of pathway on west side of the Ten Mile Drain is acceptable to the Pathways Project Manager. Project Developer shall also provide a Meridian City Council Meeting Agenda October 23, 2018 – Page 167 of 371 - 39 - pedestrian bridge crossing of the Ten Mile Drain to connect with proposed future pathways to the east. 5.2 Prior to final approval, the applicant shall submit a public access easement for a multi-use pathway on the west side of the Ten Mile Drain to the Planning Division for Council approval and subsequent recordation. The easement shall be a minimum of 14’ wide (10’ pathway + 2’ shoulder each side). Use standard City template for public access easement. Easement checklist must accompany all easement submittals. 5.3 Construct multi-use pathway per typical paving section(s) shown in the Meridian Pathways Master Plan Chapter 3. 5.4 The owner (or representative association) of the property affected by the public access easement shall have an ongoing obligation to maintain the multi-use pathway. 5.5 Six-foot tall open vision fencing shall be installed between pathways and (live) water irrigation canals and laterals as detailed in the Meridian Pathways Master Plan, Chapter 3, page 3-5. All other fence details per UDC 11-3A-7. 5.6 Should any discrepancy exist between these conditions and the requirements of the Nampa Meridian Irrigation District, the developer shall work with Pathways Project Manager to achieve a pathway design that meets both City and irrigation district objectives. 6. NAMPA MERIDIAN IRRIGATION DISTRICT 7. CENTRAL DISTRICT HEALTH DEPARTMENT Meridian City Council Meeting Agenda October 23, 2018 – Page 168 of 371 - 40 - 8. WEST ADA SCHOOL DISTRICT 9. ADA COUNTY HIGHWAY DISTRICT (ACHD) 9.1 Site Specific Conditions of Approval (Preliminary Plat) 9.1.1 Prior to plan approval and ACHD signature on the first final plat enter into a Cooperate Development Agreement with ACHD for the construction of the Corporate Drive extension, which will also include the construction of a new bridge over the Ten Mile Creek. Construct Corporate Drive north of the bridge as a 40-foot wide commercial street section with vertical curb, gutter, and 5-foot wide attached concrete sidewalks. The crossing of Ten Mile Creek will require a 58-foot wide bridge with 2-foot parapets. South of the bridge construct Corporate Drive with a minimum of 30-feet of pavement and 3-foot wide gravel shoulders. The Cooperative Development Agreement shall include the roadway and bridge design and construction, as well as allocation of costs (70% ACHD and 30% the applicant). 9.1.2 In order to ensure that Corporate Drive will be extended, the following items must be in place prior plans acceptance for the first final plat. Cooperative Development Agreement; Financial surety provided by the applicant meeting the terms of the Cooperative Development Agreement; Full design and approved plans for the roadway and bridge. Meridian City Council Meeting Agenda October 23, 2018 – Page 169 of 371 - 41 - 9.1.3 Abutting the site, improve Waltman Lane as ½ of a 36-foot wide collector street section, plus 12-feet of additional pavement (to total 30-feet) with vertical curb, gutter, and a 5-foot wide (or 7-foot wide attached) detached concrete sidewalk with a 3-foot wide gravel shoulder and a borrow ditch sized to accommodate the roadway storm runoff constructed on the north side of the roadway. 9.1.4 If detached sidewalks are constructed, then the right-of-way may extend to 2-feet behind the back of curb and the sidewalks can be placed in a permanent right-of-way easement. 9.1.5 Construct center left turn lanes on Waltman Lane at the apartment driveway located approximately 430- feet east of Corporate Drive and at Kearney Avenue. 9.1.6 Reconstruct of the existing Ten Mile Creek bridge crossing on Waltman Lane as a full 36-foot street section with vertical curb and 5-foot wide attached concrete sidewalks. This will require a 54-foot wide bridge with 2-foot parapets. 9.1.7 To ensure the existing Ten Mile Creek bridge crossing on Waltman Lane is improved when necessary and to allocate costs, the applicant shall enter into a Cooperative Development Agreement with ACHD. 9.1.8 The Cooperative Development Agreement should include bridge design and construction, as well as allocation of costs (76% ACHD and 24% the applicant). 9.1.9 In order to ensure that the Waltman Lane bridge is constructed, the following items must be in place prior plans acceptance for the final plat necessitating the improvements. Cooperative Development Agreement; Financial surety provided by the applicant meeting the terms of the Cooperative Development Agreement; Full design and approved plans for the bridge. 9.1.10 Install “NO PARKING” signs on Waltman Lane abutting the site. 9.1.11 Extend 1 stub street into the site, Ruddy Drive, with two 21-foot wide travel lanes, a 10-foot wide center landscape island, vertical curb, gutter, within 50-feet of right-of-way, and a 5-foot wide attached concrete sidewalks. 9.1.12 Construct 1 local street, Kearney Avenue, to intersect Waltman Lane, 330-feet west of Corporate Drive. 9.1.13 Construct the entry portion of Kearney Avenue with two 21-foot wide travel lanes, a 10-foot wide center landscape island, vertical curb, gutter, and a portion of an 8-foot wide planter strip within 60-feet of right- of-way with a 5-foot wide detached concrete sidewalks. 9.1.14 Provide a permanent right-of-way easement for detached sidewalks located outside of the dedicated right- of-way. 9.1.15 Plat all of the center landscape islands as right-of-way owned by ACHD. The applicant or the home owners association shall apply for a license agreement if landscaping is desired within the islands. 9.1.16 Construct all other internal local streets as 33-foot street sections with rolled curb, gutter, and 5-foot wide attached concrete sidewalks within 47-feet of right-of-way. 9.1.17 Construct an off-set cul-de-sac turnaround with a minimum radius of 45-feet at the terminus of SW 7th Street. 9.1.18 Construct three 20-foot alleys within the site, located as follows: One east/west alley to run between Kearney Avenue and Malayan Avenue. One north/south alley to run between Jacksnipe Drive and Backwoods Drive. Meridian City Council Meeting Agenda October 23, 2018 – Page 170 of 371 - 42 - One alley to run north from Jacksnipe Drive and curve to the east to intersect Malayan Avenue. 9.1.19 All alleys with horizontal curves shall be designed using the AASHTO equation 3-38. HSO= R (1 – cos(28.65*S/R)) using S = 80. 9.1.20 Construct one 24-foot wide full access driveway onto Waltman Lane located approximately 430-feet east of Corporate Drive. 9.1.21 Construct one 28-foot wide driveway onto Malayan Avenue located 300-feet south of Eider Drive. Sign this driveway for “NO PARKING”. 9.1.22 Construct 1 stub street to the north, 7th Avenue, located 130-feet east of the west property line. Install a sign at the terminus of the stub street stating that, “THIS ROAD WILL BE EXTENDED IN THE FUTURE.” 9.1.23 Provide a road trust deposit in the amount of $18,000 to pay for future traffic calming on local streets within The Landing Subdivision provided when Ruddy Drive is extended into the site. 9.1.24 Other than access specifically approved with this application direct lot access to Waltman Lane is prohibited and shall be noted on the final plat. 9.1.25 Payment of impact fees is due prior to issuance of a building permit. 9.1.26 Comply with all Standard Conditions of Approval. 9.2 Standard Conditions of Approval 9.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right -of-way (including all easements). 9.2.2 Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 9.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing non- compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 9.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 9.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all landsca ping proposed within ACHD right-of-way or easement areas. 9.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 9.2.7 It is the responsibility of the applicant to verify all existing utilitie s within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 9.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 9.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless Meridian City Council Meeting Agenda October 23, 2018 – Page 171 of 371 - 43 - specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 9.2.10 Construction, use and property development shall be in conformance wit h all applicable requirements of ACHD prior to District approval for occupancy. 9.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 9.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. 10. IDAHO TRANSPORTATION DEPARTMENT (ITD) Meridian City Council Meeting Agenda October 23, 2018 – Page 172 of 371 - 44 - 11. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO (COMPASS) Meridian City Council Meeting Agenda October 23, 2018 – Page 173 of 371 - 45 - Exhibit C: Legal Description & Exhibit Map for Rezone Boundary Meridian City Council Meeting Agenda October 23, 2018 – Page 174 of 371 - 46 - Meridian City Council Meeting Agenda October 23, 2018 – Page 175 of 371 - 47 - Meridian City Council Meeting Agenda October 23, 2018 – Page 176 of 371 - 48 - Meridian City Council Meeting Agenda October 23, 2018 – Page 177 of 371 - 49 - D. Required Findings from Unified Development Code 1. COMPREHENSIVE PLAN AMENDMENT: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an amendment to the Comprehensive Plan, the Council shall make the following findings: a. The proposed amendment is consistent with the other elements of the Comprehensive Plan. The City Council finds that the proposed map amendment from Commercial to Medium-High Density Residential is not consistent with other elements of the Comprehensive Plan as discussed at the public hearing. The specific reasons are outlined below. b. The proposed amendment provides an improved guide to future growth and development of the city. The City Council finds that the proposal to modify the Future Land Use Map to allow for mix of residential uses does not provide an improved guide to future growth and development of the city for the reasons discussed at the public hearing. The specific reasons are outlined below. c. The proposed amendment is internally consistent with the Goals, Objectives and Policies of the Comprehensive Plan. The City Council finds that the proposed amendment is not consistent with certain Goals, Objectives, and Policies of the Comprehensive Plan as discussed at the public hearing. The specific reasons are outlined below. d. The proposed amendment is consistent with the Unified Development Code. The City Council finds that the proposed amendment is consistent with the Unified Development Code. But, the denial of the amendment makes this finding unnecessary. e. The amendment will be compatible with existing and planned surrounding land uses. The City Council finds the proposed amendment is not compatible with adjacent existing residential uses based on comments provided at the public hearing from neighbors. The impact expressed by the neighbors and the inability to create a more compatible use adjacent to the existing residential was sufficient for denial. f. The proposed amendment will not burden existing and planned service capabilities. The City Council finds that the proposed amendment will not burden existing and planned service capabilities in this portion of the city as the City has planned to provide services to this property. But, the denial of the amendment makes this finding unnecessary. g. The proposed map amendment (as applicable) provides a logical juxtaposition of uses that allows sufficient area to mitigate any anticipated impact associated with the development of the area. The City Council finds the proposed map amendment does not provide a logical juxtaposition of uses, as noted above in (e). h. The proposed amendment is in the best interest of the City of Meridian. The City Council finds that the proposed amendment is not in the best interest of the City for the following reasons: 1) Concern that the property will not be maintained consistently due to different ownership of the structures and associated areas; 2) Desire for the applicant to participate in the Comprehensive Plan update that’s currently in process, rather than requesting an amendment to the FLUM outside of that process; 3) Preference for commercial employment type uses to develop on Meridian City Council Meeting Agenda October 23, 2018 – Page 178 of 371 - 50 - this property rather than residential as the original plan proposed; 4) Concern related to impact on area schools, proposed density and traffic (i.e. resulting safety hazards); and 5) Conclusion that the timing isn’t right for amendment to the City ‘s Comprehensive Plan and the development of this property as proposed 2. REZONE: A. The Council did not consider the Rezone because the Comprehensive Plan Map Amendment was not approved. Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant a rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Commission finds that the proposed map amendment to the R-15 and R-40 zoning districts is consistent with the proposed MHDR FLUM designation proposed for this site and should be compatible with existing and future uses in the area. Therefore, the Commission finds the amendment is consistent with the applicable provisions of the Comprehensive Plan (see section VII above for more information). b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Commission finds that the proposed map amendment to the R-15 and R-40 zoning districts is consistent with the purpose statements of the residential districts as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Commission finds that the proposed zoning amendment will not be detrimental to t he public health, safety, or welfare if the site is developed in accord with the conditions of approval in Exhibit B. City utilities will be extended at the expense of the applicant. The Commission recommends that the Council consider any oral or written testimony that may be provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Commission finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). The Commission finds the proposed rezone of this property is in the best interest of the City if the applicant develops the site in accord with the conditions listed in Exhibit B. 3. PRELIMINARY PLAT: A. The Council did not consider the Preliminary Plat because the Comprehensive Plan Map Amendment was not approved. In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision- making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; Meridian City Council Meeting Agenda October 23, 2018 – Page 179 of 371 - 51 - The Commission finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to land use if Council approves the requested FLUM amendment to MHDR; if the applicant complies with the conditions included in this report, the proposed plat should be consistent with the transportation and circulation goals. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information. b. Public services are available or can be made available and are adequate to accommodate the proposed development; The Commission finds that public services will be provided to the subject property upon development. (See Exhibit B of the Staff Report for more details from public service providers.) c. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the developer at their own cost, the Commission finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; The Commission recommends the Council rely upon comments from the public service providers (i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and The Commission is not aware of any health, safety, or environmental problems associated with the platting of this property that should be brought to the Council’s attention. ACHD and ITD consider road safety issues in their analyses. The Commission recommends that the Council consider any public testimony that may be presented when determining whether or not the proposed subdivision may cause health, safety or environmental problems of which the Commission is unaware. f. The development preserves significant natural, scenic or historic features. The Commission is not aware of any significant natural, scenic or historic features on this site that need to be preserved. 4. CONDITIONAL USE PERMIT (UDC 11-5B-6E) A. The Council did not consider the Conditional Use Permit because the Comprehensive Plan Map Amendment was not approved. The Commission and Council shall base its determination on the Conditional Use Permit request upon the following: a. That the site is large enough to accommodate the proposed use and meet all the dimensional and development regulations in the district in which the use is located. The Commission finds that the subject property is large enough to accommodate the proposed use and the dimensional & development regulations of the R-15 and R-40 districts (see Analysis Section IX for more information). b. That the proposed use will be harmonious with the Meridian Comprehensive Plan and in accord with the requirements of this Title. The Commission finds that the proposed use is consistent and harmonious with the UDC and Comprehensive Plan Future Land Use Map designation of MHDR for this site. Meridian City Council Meeting Agenda October 23, 2018 – Page 180 of 371 - 52 - c. That the design, construction, operation and maintenance will be compatible with other uses in the general neighborhood and with the existing or intended character of the general vicinity and that such use will not adversely change the essential character of the same area. The Commission finds that if the applicant complies with the conditions outlined in this report, the proposed use should be compatible with other existing and future uses in the general area and with the existing and intended character of the area. d. That the proposed use, if it complies with all conditions of the approval imposed, will not adversely affect other property in the vicinity. The Commission finds that if the applicant complies with the conditions outlined in this report, the proposed use will not adversely affect other property in the area. e. That the proposed use will be served adequately by essential public facilities and services such as highways, streets, schools, parks, police and fire protection, drainage structures, refuse disposal, water, and sewer. The Commission finds that sanitary sewer, domestic water, refuse disposal, and irrigation are currently available to the subject property. The Commission finds that the proposed use will be served adequately by all of the public facilities and services listed above. f. That the proposed use will not create excessive additional costs for public facilities and services and will not be detrimental to the economic welfare of the community. If approved, the applicant will be financing any improvements required for development. The Commission finds there will not be excessive additional requirements at public cost and that the proposed use will not be detrimental to the community’s economic welfare. g. That the proposed use will not involve activities or processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. The Commission finds the proposed use will not be detrimental to any persons, property or the general welfare of the area. h. That the proposed use will not result in the destruction, loss or damage of a natural, scenic or historic feature considered to be of major importance. The Commission finds that there should not be any health, safety or environmental problems associated with the proposed use. Further, the Commission finds that the proposed use will not result in the destruction, loss or damage of any natural, scenic or historic feature of major importance. Meridian City Council Meeting Agenda October 23, 2018 – Page 181 of 371 City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 7 E Project File Number: Item Title: Renewal of Agreement for Fire Department Communication Dispatch Services Meeting Notes: Fire Department Communication Dispatch Services Between Ada County And The City Of Meridian For Fiscal Year 2019 Not to Exceed $94,207.18 9 APPROVED I TEM SHEET C ouncil Agenda I tem - 6.E . Presenter: F ire Chief M ark Niemeyer Estimated Time f or P resentation: 2 minutes Title of I tem - Renewal Of Agr eement F or F ire D epartment C ommunication Dispatch S ervices B etween Ada County And T he City O f M eridian F or Fiscal Year 2019 Not to Exceed $94,207.18 Annual renewal o f the Ada C o unty Dis p atc h S ervic es Agreement fo r F isc al Year 2019 R eques ting C o uncil ap p ro val and Mayor's s ignature on the R enewal of Agreement fo r F ire Dep artment C ommunic ation Dispatch S ervices Between Ada C o unty and the C ity of Meridian fo r F is c al Year 2019 C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 10/8/2018 A greement f or Dispatch S ervices F Y19 A greements / C ontracts 10/8/2018 RE V I E WE RS : Department Reviewer Action D ate F ire J ohnson, Chris Approved 10/8/2018 - 10:51 A M F ire B aird, Ted Approved 10/8/2018 - 6:45 P M F ire Watts, K eith Approved 10/18/2018 - 3:30 P M Meridian City Council Meeting Agenda October 23, 2018 – Page 182 of 371 Meridian Fire Department 33 E. Broadway Avenue, Suite #210 Meridian, ID 83642 Phone 208-888-1234 www.meridiancity.org October 8, 2018 MEMORANDUM TO: Mayor and City Council Members CC: Mark Niemeyer FROM: Meridian Fire Department RE: Annual Renewal of Ada County Dispatch Services Agreement Requesting Council approval and Mayor's signature on the Renewal of Agreement for Fire Department Communication Dispatch Services between Ada County and the City of Meridian for Fiscal Year 2019. Agreement has been reviewed by Emily Kane in Legal. Meridian City Council Meeting Agenda October 23, 2018 – Page 183 of 371 RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2019 - PAGE 1 AGREEMENT NO. 12695-1-18 RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN FOR FISCAL YEAR 2019 THIS RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN FOR FISCAL YEAR 2019 (hereinafter referred to as “Agreement”), by and between Ada County (hereinafter referred to as “County”) and the City of Meridian, by and through the Meridian Fire Department (hereinafter referred to as “City” or “Meridian Fire”), also collectively or individually referred to as “Party” or “Parties,” is entered into for the purpose of establishing a fire communication dispatch service for City, to be supplied by County, and for the payment of consideration by City to County for the provision of said service. It is further understood that operationally, County means the Ada County Sheriff’s Office (hereinafter referred to as “ACSO”). W I T N E S S E T H: WHEREAS, County and City entered into Agreement No. 12695 on April 26, 2018 to allow County to furnish radio and telephone dispatch communication services and facilities to City; and WHEREAS, Agreement No. 12695 provided that it could be renewed upon re-execution by both Parties for successive one-year periods, beginning October 1 through and including September 30 of the following year; and WHEREAS, County and City wish to renew Agreement No. 12695 for the term of October 1, 2018 through September 30, 2019, under the same terms and conditions, except as otherwise provided herein. Meridian City Council Meeting Agenda October 23, 2018 – Page 184 of 371 RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2019 - PAGE 2 NOW, THEREFORE, the Parties hereby mutually agree as follows: 1. By the execution of this Agreement, both Parties hereby agree that Agreement No. 12695 will be renewed for the term October 1, 2018 through September 30, 2019, and that all terms and conditions of Agreement No. 12695 are hereby incorporated, as if set forth in full, and shall remain in full force and effect, unless otherwise provided herein. 2. In consideration of the foregoing and pursuant to this Agreement, City hereby agrees to pay to County the sum of Ninety Four Thousand, Two Hundred Seven and 18/100 Dollars ($94,207.18) for the services provided to City, paid in equal portions quarterly at the end of each quarter, to the ACSO, within thirty (30) days following receipt of invoice. Said total amount shall be invoiced by ACSO in time for City to issue final payment to the ACSO no later than September 30, 2019. 3. Appropriation. City’s obligations under this Agreement to provide payment as described herein shall be subject to and dependent upon appropriations being made by the Meridian City Council for such purpose. The Meridian Fire Chief, in preparing Meridian Fire’s Fiscal Year 2019 budget, shall include in the proposed budget amount noted herein, which will be duly considered by the Meridian City Council along with the other proposed expenditures for Fiscal Year 2019. \\\INTENTIONALLY LEFT BLANK\\\ Meridian City Council Meeting Agenda October 23, 2018 – Page 185 of 371 IN WITNESS WHEREOF, the Parties hereto have subscribed their names on the following dates: ADA COUNTY Board. of Ada Count,�Commis�"oners David L. Case, Commissioner J �ib�s' Comm sioner V/ -.. V' Rick Visser, Commissioner Signed this301�'-day of, 2018. ATTEST: ' "r Christopher D. Rich, Ada County Clerk Ada C ,au S eriff's Office Stephen B tlett, Ada County Sheriff Signed this day of�2018. CITY OF MERIDIA Tammy rd, Mayor Signed this � 3 day of 00**K K 2018. ATTEST l Mer"ian City &jIrk 9WCity of w RjD1AN$,_ - OAN0 j �% SEAL-"�. 4,I RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2019 - PAGE 3 RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2019 – APPENDIX A Appendix A Projected Costs of Services Fire Contracts FY2019 Meridian City Council Meeting Agenda October 23, 2018 – Page 187 of 371 Meridian City Council Meeting Agenda October 23, 2018 – Page 188 of 371 City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 7 F Project File Number: Item Title: Lexipol Online Subscription Agreement Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.F. Presenter: F ire Chief M ark Niemeyer Estimated Time f or P resentation: 3 minutes Title of I tem - L exipol Online S ubscription Agreement Merid ian F ire Department and Lexipol O nline S ubsc rip tion Agreement R eques ting C o uncil ap p ro val and Mayor's s ignature on the p ro p o s ed Lexip o l O nline S ubs c rip tion Agreement between the C ity of Meridian F ire Department and Lexip o l. T his Agreement is for the Merid ian F ire Department online P o licies, P roc ed ures Manual, and mo nthly on-line training. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 10/9/2018 L exipol A greement A greements / C ontracts 10/9/2018 RE V I E WE RS : Department Reviewer Action D ate F ire J ohnson, Chris Approved 10/9/2018 - 2:02 P M F ire B aird, Ted Approved 10/11/2018 - 5:18 P M F ire Watts, K eith Approved 10/18/2018 - 3:42 P M Meridian City Council Meeting Agenda October 23, 2018 – Page 189 of 371 Meridian Fire Department 33 E. Broadway Avenue, Suite #210 Meridian, ID 83642 Phone 208-888-1234 www.meridiancity.org October 9, 2018 MEMORANDUM TO: Mayor and City Council Members CC: Mark Niemeyer FROM: Meridian Fire Department RE: MFD Lexipol Online Subscription Agreement Requesting Council approval and Mayor's signature on the Meridian Fire Department Lexipol Online Subscription Agreement. This is the proposed contract received from Lexipol regarding the Fire Policies, Procedures Manual, and monthly on-line training for the Meridian Fire Department. This was a fiscal year 2019 enhancement approved through the budget process. This agreement has been reviewed by Andrea Pogue in the City’s legal department. Meridian City Council Meeting Agenda October 23, 2018 – Page 190 of 371 DocuSign Envelope ID: 75BDA25F-33A2-47A1-A286-234CB4B1FB9C 10-30-18 idf006 11-1-18 11/13/2018 Copyright 2018 © Lexipol, LLC 1995-2018 Rev 6/7/18 EXHIBIT A SUBSCRIPTIONS BEING PURCHASED AND SUBSCRIPTION FEES Agency is purchasing the following: Year One: Lexipol Annual Subscription Service Term Price Annual Subscription: Fire Policy Manual & Daily Training Bulletins Annual $9,126 Supplemental Publication Service and Fire Procedures Content $2,246 Annual / No Charge Year 1 $0.00 Group Integration Workshop 13 Weeks $2,195 One-time fee/Waived $0.00 50 hours - Support+ Package 50-hours implementation support with flexible scope of work $6,950. 50% Discount = $3,475 One-time fee (Optional) $3,475 Regular Annual Subscription $12,601 Year Two: Lexipol Annual Subscription Service Term Price Annual Subscription: Fire Policy Manual & Daily Training Bulletins Annual $9,126 Supplemental Publication Service and Fire Procedures Content Annual $2,246 Regular Annual Subscription $11,372 Pricing is based on Fire - No. of Authorized Staff ___90___ (insert #) Meridian City Council Meeting Agenda October 23, 2018 – Page 192 of 371 Copyright 2018 © Lexipol, LLC 1995-2018 1 Rev 7/26/18 EXHIBIT B GENERAL TERMS AND CONDITIONS 1. Definitions. For purposes of this Agreement, each of the following terms will have the meaning indicated in this Section: 1.1 Agency’s Account. “Agency’s Account” means the account by which Agency accesses the Subscription Materials. 1.2 Agreement. “Agreement” means (a) the cover sheet to which these General Terms and Conditions are attached, (b) Exhibit A (Subscriptions Being Purchased and Subscription Fees) attached to that cover sheet, and (c) these General Terms and Conditions. 1.3 Initial Term/Contract Year. “Initial Term” means the twelve-month period commencing on the Effective Date and “Contract Year” means each twelve-month period commencing on each anniversary of the Effective Date, except as may otherwise be modified by Section 2.1 Term below. 1.4 Derivative Work. “Derivative Work” means a work that is based on the Subscription Material or any portion thereof, such as a revision, modification, abridgement, condensation, expansion, or any other form in which the Subscription Material or any portion thereof ma y be recast, transformed, or adapted. For purposes of this Agreement, a Derivative Work also includes any compilation that incorporates any portion of the Subscription Material. Further, “Derivative Work” includes any work considered a “derivative work” under United States copyright law. 1.5 Effective Date. “Effective Date” means the date specified on the cover sheet to which these General Terms and Conditions are attached. 1.6 Subscription Materials. “Subscription Materials” means the policy manuals, supplemental policy publications, daily training bulletins and other materials provided by Lexipol to Agency from time to time during the term of this Agreement under the subscriptions purchased by Agency as specified in Exhibit A. 2. Term and Termination. 2.1 Term. This Agreement is effective upon the execution and delivery of this Agreement by both Lexipol and Agency, and shall continue in effect until the expiration of the Initial Term; provided, however, that the term of this Agreement will automatically be extended for successive one-year periods thereafter (each a Contract Year), unless either party gives written notice to the other party to the contrary not less than thirty (30) days prior to the expiration of the Initial Term or the then current Contract Year, as the case may be. Notwithstanding the foregoing, however, this Agreement will be subject to termination as provided in Section 2.2 below. 2.2 Termination. This Agreement may be terminated by either party, effective immediately, (a) in the event that the other party fails to discharge any obligation or remedy any default under this Agreement for a period of more than thirty (30) calendar days after it has been given written notice of such failure or default; or (b) in the event that the other party makes an assignment for the benefit of creditors or commences or has commenced against it any proceeding in bankruptcy, insolvency or reorganization pursuant to the bankruptcy laws of any applicable jurisdiction. 2.3 Effect of Expiration or Termination. Upon the expiration or termination of this Agreement, all of the rights granted to Agency by this Agreement to the subscriptions identified on Exhibit Meridian City Council Meeting Agenda October 23, 2018 – Page 193 of 371 Copyright 2018 © Lexipol, LLC 1995-2018 2 Rev 7/26/18 A shall automatically terminate. The termination or expiration of this Agreement shall not, however, relieve either party from any obligation or liability that has accrued under this Agreement prior to the date of such termination or expiration. The right to terminate this Agreement pursuant to Section 2.2 above shall be in addition to, and not in lieu of, any other remedy, legal or equitable, to which the terminating party shall be entitled at law or in equity. The provisions of Sections 1 (Definitions), 4 (Copyright; Derivative Works; Lexipol’s Ownership), 5 (Right to Use; Limitations on Use of Subscription Material and Derivative Works), 7 (Privacy Policy), 8 (Policy Adoption), 9 (Disclaimer of Liability), 10 (Limitation of Liability), 13 (Miscellaneous), and this Section 2.3 shall survive the expiration or termination of this Agreement for any reason whatsoever. 3. Subscription Fees, Etc. 3.1 Subscription Fee/Invoicing. Lexipol will invoice Agency at the commencement of the Subscription Service (Initial Term) and thirty (30) days prior to the date for each Contract Year (refer to 2.1 above). Agency will pay to Lexipol the subscription fee specified on Exhibit A within thirty (30) days following Agency’s receipt of the invoice for such subscription and renewal fees. All invoices will be sent to Agency at the address for Agency specified on the cover sheet to which these General Terms and Conditions are attached. All payments will be made to Lexipol at the address for Lexipol specified on the cover sheet to which these General Terms and Conditions are attached. Lexipol reserves the right to increase pricing for subsequent Contract Years. 3.2 Taxes; Past Due Amounts. All amounts required to be paid under this Agreement, unless otherwise stated on Exhibit A, are exclusive of all taxes and similar fees now in force or enact ed in the future imposed on the subscriptions purchased by Agency under this Agreement and/or delivery by Lexipol to Agency of Subscription Material, all of which Agency will be responsible for and will pay in full, except for taxes based on Lexipol’s net income. In the event any amount owed by Agency is not paid when due, and such failure is not cured within ten (10) days after written notice thereof from Lexipol, then in addition to any other amount due, Agency shall pay a late payment charge on the overd ue amount at a rate equal to the lower of (a) one percent (1%) per month, or (b) the highest rate permitted by applicable law. 4. Copyright; Derivative Works; Lexipol’s Ownership. Agency acknowledges and agrees that the Subscription Material is a proprietary product of Lexipol, protected under U.S. copyright law, and that Lexipol reserves all rights not expressly granted in this Agreement. Subject to the terms and conditions contained in this Agreement, Lexipol hereby grants Agency the right to pr epare Derivative Works, except as limited by the terms of this agreement; provided, however, that Agency acknowledges and agrees that Lexipol will be the sole owner of all right, title and interest in and to all Derivative Works prepared by or for Agency, including all copyrights and other intellectual property and proprietary rights therein or pertaining thereto, and Agency hereby assigns and transfers to Lexipol all right, title and interest in and to all Derivative Works prepared by or for Agency, including all copyrights and other intellectual property and proprietary rights therein or pertaining thereto. Agency will not remove from any copies of the Subscription Material provided by Lexipol to Agency any copyright notice or other proprietary notice of Lexipol appearing thereon, and shall include such copyright and other notices at the appropriate place on each copy of the Subscription Material and each copy of any Derivative Work made by or for Agency, in any form. 5. Right to Use; Limitations on Use of Subscription Material and Derivative Works. Subject to the terms and conditions contained in this Agreement, Lexipol hereby grants to Agency a perpetual, personal, fully paid-up, right to use, except as limited by the terms of this agreement the Subscription Material and any Derivative Works prepared by or for Agency, solely for the Agency’s internal purposes. Agency will not use, copy, republish, lend, distribute, post on servers, transmit, redistribute, display, in whole or in part, by any means or medium, electronic or mechanical, or by any information storage and retrieval system, any Subscription Material or any Derivative Work prepared by or for Agency other than as expressly authorized by the immediately preceding sentence. Without limiting Meridian City Council Meeting Agenda October 23, 2018 – Page 194 of 371 Copyright 2018 © Lexipol, LLC 1995-2018 3 Rev 7/26/18 the generality of the foregoing, Agency will not import, upload, or otherwise make available any Subscription Material or any Derivative Work prepared by or for Agency into or onto any third party knowledge, document, or other content management system or service without Lexipol’s prior written consent. The foregoing does not, however, prohibit or restrict Agency from providing Subscription Material or Derivative Works prepared by or for Agency pursuant to an order from a court or other governmental agency or other legal process, or Freedom of Information Act (FOIA) request, or Public Records Act (PRA) request, nor does it prohibit or restrict Agency from displaying the adopted/approved final policy document on a publicly accessible website for official Agency purposes , so long as Agency includes the appropriate copyright and other proprietary notices on such final policy document as required by Section 4 above. 6. Account Security. Agency is solely responsible for maintaining the confidentiality of Agency’s user name(s) and password(s) and the security of Agency’s Account. Agency will not permit access to Agency’s Account, or use of Agency’s user name(s) and/or password(s) by any person or entity other than authorized Agency personnel. Agency will immediately notify Lexipol in writing if Agency becomes aware that any person or entity other than authorized Agency personnel has used Agency’s Account or Agency’s user name(s) and/or password(s). 7. Privacy Policy. Lexipol will hold all information Agency provides in confidence unless required to provide information in accordance with an order from a court or other governmental agency or other legal process such as a Freedom of Information Act (FOIA) request, or Public Records Act (PRA) request. Lexipol will use commercially reasonable efforts to ensure the security of information provided by Agency. Lexipol’s system also uses Secure Socket Layer (SSL) Protocol for browsers supported by Lexipol application(s). SSL encrypts information as it travels between the Agency and Lexipol. However, Agency acknowledges and agrees that Internet data transmission is not always 100% s ecure and Lexipol does not warrant or guaranty that information Agency transmits utilizing the Lexipol system or online platform is 100% secure. Agency acknowledges that Lexipol may provide view-only access and summary information (including but not limited to, status of number of policies developed or in development, percentage of staff reviews of developed policies, and percentage of DTBs taken) to the Agency’s affiliated Risk Management Authority, Insurance Pool or Group, or Sponsoring Association, if they are actively funding their member Agencies’ Subscription Fees. 8. Policy Adoption. Agency hereby acknowledges and agrees that any and all policies and Daily Training Bulletins (DTBs) included in the Subscription Material provided by Lexipol have been individually reviewed, customized and adopted by Agency for use by Agency. Agency further acknowledges and agrees that neither Lexipol nor any of its agents, employees or representatives shall be considered “policy makers” in any legal or other sense and that the chief executive of Agency will, for all purposes, be considered the “policy maker” with regard to each and every such policy and DTB. 9. Disclaimer of Liability. Agency acknowledges and agrees that Lexipol its officers, agents, managers, and employees will have no liability to Agency or any other person or entity arising from or related to the Subscription Materials, or any act or omission by Agency or its personnel pursuant to, or in reliance on, any of the Subscription Materials. 10. Limitation of Liability. Lexipol’s cumulative liability to Agency and any other person or entity for any loss or damages resulting from any claims, demands, or actions arising out of or relating to this Agreement or the use of any Subscription Materials shall not exceed the subscription fees actually paid to Lexipol for the use of the Subscription Materials under this Agreement during the twelve -month period immediately prior to the assertion of such claim, demand or action. In no event shall Lexipol be liable for any indirect, incidental, consequential, special, or exemplary damages or lost profits, even if Lexipol has been advised of the possibility of such damages. The limitations set forth in this Section shall apply Meridian City Council Meeting Agenda October 23, 2018 – Page 195 of 371 Copyright 2018 © Lexipol, LLC 1995-2018 4 Rev 7/26/18 whether Agency’s claim is based on breach of contract, tort, strict liability, product liability or any other theory or cause of action. 11. Non-Transferability. The subscriptions and rights to use the Subscription Material granted by this Agreement are personal to Agency and Agency shall not assign or other wise transfer the same to any other person or entity. 12. Confidentiality. From time to time during the term of this Agreement, a party may be required to disclose information to the other party that is marked “confidential” or the like, or that is of such a type that the confidentiality thereof is reasonably apparent (“Confidential Information”). The receiving party will: (a) limit disclosure of any Confidential Information of the other party to the receiving party’s directors, officers, employees, agents and other representatives (collectively “Representatives”) who have a need to know such Confidential Information in connection with the business relationship between the parties to which this Agreement relates, and only for that purpose; (b) advise its Representatives of the confidential nature of the Confidential Information and of the obligations set forth in this Agreement and require such Representatives to keep the Confidential Information confidential and to use it only as permitted by this Agreement; (c) keep all Confidential Information confidential by using a reasonable degree of care, but not less than the degree of care used by it in safeguarding its own confidential information; and (d) not disclose any Confidential Information received by it to any third party (except as otherwise provided for herein). Notwithstanding the foregoing, however, a party may disclose Confidential Information of the other party pursuant to any governmental, judicial, or administrative order, subpoena, discovery request, regulatory request, or Freedom of Information Act (FOIA) request, or Public Records Act (PRA) request , or similar method, provided that the party proposing to make any such disclosure will promptly notify, to the extent practicable, the other party in writing of such demand for disclosure so that the other party may, at its sole expense, seek to make such disclosure subject to a protective order or other appropriate remedy to preserve the confidentiality of the Confidential Information. Each party shall be responsible for any breach of this Section by any of such party’s Representatives. Miscellaneous. 13.1 Governing Law. This Agreement shall be construed in accordance with, and governed by, the laws of the State of California, without giving effect to any choice of law doctrine that would cause the law of any other jurisdiction to apply. 13.2 Entire Agreement. This Agreement embodies the entire agreement and understanding of the parties hereto and hereby expressly supersedes any and all prior written and oral agreements and understandings with respect to the subject matter hereof, including without limitation any and all agreements and understandings pertaining to the use of the Subscription Materials by Agency. No representation, promise, inducement, or statement of intention has been made by any party hereto that is not embodied in this Agreement. Terms and conditions set forth in any purchase order, or any other form or document of Agency, which are inconsistent with, or in addition to, the terms and conditions set forth in this Agreement, are hereby objected to and rejected in their entirety, regardless of when received, without further action or notification by Lexipol, and shall not be considered binding on Lexipol unless specifically agreed to in writing by it. 13.3 Headings. The captions and other headings contained in this Agreement are for convenience only and shall not be considered a part of or affect the construction and interpretation of any provision of this Agreement. 13.4 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same document. 13.5 Amendment. No amendment, modification, or supplement to this Agreement shall be binding unless it is in writing and signed by the party sought to be bound thereby. Meridian City Council Meeting Agenda October 23, 2018 – Page 196 of 371 Copyright 2018 © Lexipol, LLC 1995-2018 5 Rev 7/26/18 13.6 Attorneys’ Fees. If any action is brought by either party to this Agreement against the other party regarding the subject matter hereof, the prevailing party shall be entitled to recover, in addition to any other relief granted, reasonable attorneys’ fees and expenses of litigation. 13.7 General Interpretation. The language used in this Agreement shall be deemed to be the language chosen by the parties hereto to express their mutual intent . This Agreement shall be construed without regard to any presumption or rule requiring construction against the party causing such instrument or any portion thereof to be drafted, or in favor of the party receiving a particular benefit under the Agreement. No rule of strict construction will be applied against any person or entity. 13.8 Notices. Any notice required by this Agreement or given in connection with it, shall be in writing and shall be given by personal delivery, by certified mail, postage prepaid, or by recognized overnight delivery service to the appropriate party at the address of such party stated on the cover sheet to which these General Terms and Conditions are attached, or such other address as such party may indicate by a notice delivered to the other party in accordance with the terms of this Section. Alternatively, electronic mail or facsimile notice is acceptable when acknowledged by the receiving party. 13.9 Invalidity of Provisions. Each of the provisions contained in this Agreement is distinct and severable and a declaration of invalidity or unenforceability of any such provision or part thereof by a court of competent jurisdiction shall not affect the validity or enforceability of any other provision hereof . Further, if a court of competent jurisdiction finds any provision of this Agreement to be invalid or unenforceable, then the parties agree that the court should endeavor to give effect to the parties’ intention as reflected in such provision to the maximum extent possible. 13.10 Waiver. Lexipol’s failure to exercise, or delay in exercising, any right or remedy under any provision of this Agreement shall not constitute a waiver of such right or remedy. End of General Terms and Conditions Meridian City Council Meeting Agenda October 23, 2018 – Page 197 of 371 City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 7 G Project File Number: Item Title: Memorandum of Agreement Meeting Notes: Memorandum of Agreement between City and Meridian Development Corporation for contribution to 2019-2020 Meridian Main Street Market I TEM SHEET C ouncil Agenda I tem - 6.G. Presenter: Colin M oss Estimated Time f or P resentation: Title of I tem - M emorandum of Agreement between C ity and M eridian D evelopment C orporation for contribution to 2019-2020 M eridian M ain Street M arket T hrough this MO A, MDC will co ntinue their s upport of the Merid ian Main S treet Market for two more years. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate MO A between C ity and MD C for contribution to 2019-2020 Meridian Main S treet Market A greements / C ontracts 10/17/2018 RE V I E WE RS : Department Reviewer Action D ate P arks and Recreation J ohnson, Chris Approved 10/18/2018 - 11:16 A M P arks and Recreation B aird, Ted Approved 10/18/2018 - 3:04 P M P arks and Recreation Watts, K eith Approved 10/18/2018 - 3:37 P M Meridian City Council Meeting Agenda October 23, 2018 – Page 198 of 371 MEMORANDUM OF AGREEMENT FOR CONTRIBUTION TO 2019-2020 MERIDIAN MAIN STREET MARKET This MORANDUM OF AGREEMENT ("Agreement") is made this23day of 2018 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the .laws of the State of Idaho ("City"), and Meridian Development Corporation, an urban renewal agency organized under the laws of the State of Idaho ("MDC"). WHEREAS, City and MDC are mutually interested in enhancing the Meridian community's quality of life; enriching the character of downtown Meridian; promoting healthy eating and locally grown produce; and providing opportunities for members of the Meridian and greater communities to produce and sell fruits, vegetables, and other agricultural or hand-crafted products; WHEREAS, in the summers of 2019 and 2020, City will present a weekly farmers' market ("Market") to be held in downtown Meridian and WHEREAS, MDC is willing to contribute to City a total of ten thousand dollars ($10,000) toward expenses related to the presentation of the Market in 2019 and 2020; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. CITY's RESPONsISILITIES. A. Market Production. Between June 22, 2019 and August 31, 2019 as well as between June 27, 2020 and September 5, 2020, City agrees to present, or contract with a third party to present, a weekly farmers' market in downtown Meridian. City anticipates that such market will include produce vendors, educational displays, musical performers, and/or food and beverage vendors. The selection of staff and/or vendors for Market shall be made by City or City's contractor. B. Publicity. City shall publicize the Market, which publicity may include distribution of information via written and broadcast media, social and online media, a -mail, and posters. Decisions regarding the time, place, and manner of such publicity shall be made by City. C. Acknowledgment of sponsorship. Where appropriate, MDC shall be recognized as a sponsor of Market and the MDC logo shall be printed on event marketing materials where sponsors' logos are printed. D. Invoice MDC. City shall provide one (1) invoice to MDC by November 1, 2018, in the amount of ten thousand dollars ($10,000.00), and City shall use such amount for the payment of expenses related to the production of Market. MEMORANDUM OF AGREEMENT FOR MDC's FARMER'S MARKET CONTRIBUTION PAGE I OF 3 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 0 0 o f 3 7 1 termination or breach, and MDC shall not be entitled to pro -rata or other reimbursement in such circumstance. E. Indemnification. To the fullest extent permitted by law and by Article VIII, section 4 of the Idaho Constitution, City agrees to indemnify, defend, and hold harmless MDC and its officers, agents, consultants, and employees from and against any and all liability, claims, losses, actions, or judgments, costs and fees, including any costs and attorney's fees incurred therein, for damages, losses, or injury to entities, persons or property for any act, error, or omission arising out of or in any way connected with the activities and programs described herein and/or the activities of City and its officers, employees, contractors, or agents related to or connected with this Agreement. F. Severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion, The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions, and this Agreement shall be construed in all respects as if any invalid or unenforceable provision were omitted. G. Applicable Law. The Agreement shall be governed by the laws of the State of Idaho and jurisdiction for any disputes arising hereunder shall be in the Fourth Judicial District, Ada County, State of Idaho. IN WITNESS 'WHEREOF, the parties hereto have executed this Agreement on the Effective Date first written above. ME IAN DEVELOPMENT CORPORATION SIGNATURE BY (PRINT NAME, TITLE) CITY OF MERIDIAN: eerd, Mayor Y,,{L Atte t: SIGNATURE BY (PRINT NAME, TITLE) Attest: CAY Coles, ity Clerk MEMORANDUM OF AoRF-EMENT FOR MDC's FARMER'S MARKET CONTRIBUTION PAGE 3 of 3 City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 7 H Project File Number: Item Title: Memorandum of Understanding Meeting Notes: Memorandum of Understanding and Agreement between Rural Fire District and City of Meridian I TEM SHEET C ouncil Agenda I tem - 6.H. Presenter: F ire Chief M ark Niemeyer Estimated Time f or P resentation: 5 minutes Title of I tem - M emorandum of Understanding and Agreement between Rural F ire District and C ity of M eridian R equesting Mayor's signature on the Meridian Rural F ire Protection District Memorandum of Understanding and A greement with the C ity of Meridian f or Fiscal Year 2019. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 10/12/2018 MR F P D MO U for F Y19 A greements / C ontracts 10/12/2018 RE V I E WE RS : Department Reviewer Action D ate F ire J ohnson, Chris Approved 10/12/2018 - 11:41 A M F ire B aird, Ted Approved 10/18/2018 - 3:13 P M F ire Watts, K eith Approved 10/18/2018 - 3:47 P M Meridian City Council Meeting Agenda October 23, 2018 – Page 203 of 371 Meridian Fire Department 33 E. Broadway Avenue, Suite #210 Meridian, ID 83642 Phone 208-888-1234 www.meridiancity.org October 11, 2018 MEMORANDUM TO: Mayor and City Council Members CC: Mark Niemeyer FROM: Meridian Fire Department RE: Meridian Rural Fire Protection District Memorandum of Understanding and Agreement with the City of Meridian for Fiscal Year 2019 Meridian Rural Fire Protection District Memorandum of Understanding and Agreement with the City of Meridian for Fiscal Year 2019. Requesting Mayor’s signature on the MOU which amends and modifies the percentage allocation for purposes of the Contract Service Fee and Capital Outlay Expenditure budget between the City and the District for the 2018/2019 fiscal year. Rural Fire District’s percentage of contribution changed to 10% per the direction of the City’s Finance Department Budget Analyst. Meridian City Council Meeting Agenda October 23, 2018 – Page 204 of 371 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 2 4 o f 3 7 1 WHEREAS, of the not to exceed $1,500,000.00 for the Fire Station No. 6 Operational Costs the amount of Three Hundred Seventy-Five Thousand and 00/100 Dollars ($375,000.00) remains unexpended; and WHEREAS, the City and the District desire to document by this Memorandum of Understanding and Agreement the termination of the District's agreement and commitment to pay the Fire Station No.6 Operational Costs notwithstanding $375,000.00 of the $1,500,000.00 remains unexpended; and WHEREAS, the City and the District desire to enter into this Memorandum of Understanding and Agreement and effectuate its purposes and agreements because the City and the District, jointly and severally, through their respective Council and Board, find and conclude the citizens of the City and the District, respectively, will benefit, directly and indirectly, from its purposes and agreements as set forth herein above. NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged by the parties hereto, the City and the District hereby acknowledge and memorialize their agreement as follows. 1. The 2017/2018 Budget Year Memorandum is expired, terminated and ended, and of no further force or effect as of the end of the 2017/2018 fiscal year, as the term "fiscal year" is defined by the Agreement, to include the termination of the agreement by and between the District and the City for the District to pay the Fire Station No. 6 Operational Costs. 2. Notwithstanding the calculated percentage of the "Gross Market Valuation Percentage", the "Population Percentage", and the "Market Valuation", as provided in section 8 of the Agreement, for purposes of the Contract Service Fee and the Capital Outlay Expenditure budget, the allocation between the City and the District for the 2018/2019 fiscal year shall be NINETY PERCENT (90%) attributable to the City and TEN PERCENT (10%) attributable to the District. The foregoing shall be and is effective for and as of the 2018/2019 fiscal year, and the parties shall return to the method provided in section 8 of the Agreement for determining the percentage allocation for the Contract Service Fee and the Capital Outlay Expenditure budget for subsequent fiscal years. 3. All other terms, provisions, covenants and agreements set forth in the Agreement shall remain and be the same. - IN WITNESS WHEREOF, the parties have herein executed this Memorandum of Understanding and Agreement. DATED AND SIGNED thisrd day ofbe2018. City of Meridian MEMORANDUM OF UNDERSTANDING AND AGREEMENT FOR 2018/2019 FISCAL YEAR - Page -2- QO�,jE0 AUGUST O� 20 w CHV of Attest: E IDIAN�- IDAHO SEAL By: i o�21 v Clerk OftheTRF-- By Council Resolution No. Attest: By: _1"A� Sec're'tary By Resolution No. 18-004 MEMORANDUM OF UNDERSTANDING AND AGREEMENT FOR 2018/2019 FISCAL YEAR - Page -3- M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 0 8 o f 3 7 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 0 9 o f 3 7 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 1 0 o f 3 7 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 1 1 o f 3 7 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 1 2 o f 3 7 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 1 3 o f 3 7 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 1 4 o f 3 7 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 1 5 o f 3 7 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 1 6 o f 3 7 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 1 7 o f 3 7 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 1 8 o f 3 7 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 1 9 o f 3 7 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 2 0 o f 3 7 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 2 1 o f 3 7 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 2 2 o f 3 7 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 2 3 o f 3 7 1 City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 71 Project File Number: Item Title: Memorandum of Understanding Meeting Notes: Memorandum of Understanding between Light My Fire, Inc. and City of Meridian u-✓ APPROVED I TEM SHEET C ouncil Agenda I tem - 6.I . Presenter: F ire Chief M ark Niemeyer and Pam Orr Estimated Time f or P resentation: 5 minutes Title of I tem - M emorandum of Understanding between Light M y F ir e, Inc. and City of M eridian R equesting Council approval and Mayor's signature on the Memorandum of Understanding between C ity of Meridian and L ight My F ire, I nc. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 10/12/2018 L ight My F ire, I nc., MO U A greements / C ontracts 10/12/2018 RE V I E WE RS : Department Reviewer Action D ate F ire J ohnson, Chris Approved 10/12/2018 - 11:55 A M F ire B aird, Ted Approved 10/18/2018 - 3:13 P M F ire Watts, K eith Approved 10/18/2018 - 3:45 P M Meridian City Council Meeting Agenda October 23, 2018 – Page 227 of 371 Meridian Fire Department 33 E. Broadway Avenue, Suite #210 Meridian, ID 83642 Phone 208-888-1234 www.meridiancity.org October 11, 2018 MEMORANDUM TO: Mayor and City Council Members CC: Mark Niemeyer FROM: Meridian Fire Department RE: Memorandum of Understanding with Light My Fire, Inc. Requesting City Council approval and Mayor’s signature on the Memorandum of Understanding between the City of Meridian and Light My Fire, Inc. Purpose of MOU is for a mutual understanding of Light My Fire, Inc. donated funds and the City of Meridian’s contribution of matching funds to public fire safety education. Meridian City Council Meeting Agenda October 23, 2018 – Page 228 of 371 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF MERIDIAN AND LIGHT MY FIRE, INC. This MEMORANDUM OF UNDERSTANDING ("MOU") is made this 23rd day of October, 2018 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Light My Fire, Inc., a nonprofit organization organized under the laws of the State of Idaho ("LMF"). WHEREAS, the mission of LMF is to raise money to support fire prevention education programs and to provide emergency financial support to fire victims through the Boise and Meridian Fire Departments; WHEREAS, LMF's grant of funds is conditioned on City's contribution of matching funds, and City finds that it is in the best interest of the City of Meridian to dedicate such funds, pursuant to the parties' respective commitments and intentions as set forth in this MOU; NOW, THEREFORE, in consideration of the mutual understandings herein contained, and in consideration of the recitals above, City and LMF agree as follows: I. CITY'S COMMITMENTS A. Monetary Contribution. City shall commit to the funds equal to the gift given annually to Meridian Fire Department by LMF, up to ten thousand dollars ($10,000.00) annually. B. Allocation of funds. City agrees to allocate LMF funds received to public fire safety education. C. Service on LMF Fundraising Committee. City agrees to appoint a representative of the Meridian Fire Department to serve on the LMF Board's Fundraising Committee. II. LMF'S COMMITMENTS A. Grant of funds. LMF shall grant to Meridian Fire Department a percentage of all funds raised by LMF. B. Seat on LMF Fundraising Committee. LMF agrees to appoint a representative of the Meridian Fire Department to serve on the LMF Fundraising Committees. III. GENERAL PROVISIONS A. Notices. Day-to-day communications between City and LMF may occur via e-mail or telephone. All other notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when personally served, or mailed via U.S. mail to: City: City of Meridian LMF: Steve Cilley, Board President Attn: Fire Chief Light My Fire, Inc. 33 E. Broadway Avenue 10062 W. Fairview Avenue Suite 100 Meridian, Idaho 83642 Boise, Idaho 83704 B. No agency. Neither LMF nor its employees, agents, contractors, officials, officers, servants, guests, and/or invitees shall be considered agents or employees of City in any manner or for any purpose whatsoever. MOU BETWEEN MFD AND LIGHT MY FIRE PAGE 1 OF 2 C. Compliance with laws. In performing the scope of services required hereunder, City and LMF shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. This MOU and all activities occurring hereunder shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. D. Term of MOU. This MOU shall become effective as of October 1, 2018, and shall be automatically annually renewed, unless either party gives 30 days notice of termination before the renewal date extended in the manner as set forth in this MOU. E. Termination. Grounds for termination of this MOU shall include, but shall not be limited to: an act or omission by either party which breaches any term of the MOU; an act of nature or other unforeseeable event which precludes or makes impossible the performance either party's respective commitments; or a change in circumstances that renders the performance by either party a detriment to the public health, safety, or welfare. Either party may terminate this Agreement by providing thirty (30) calendar days advance written notice prior to the renewal date. F. Construction and severability. If any part of this MOU is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of the MOU so long as the remainder is reasonably capable of completion. G. Entire agreement. This MOU contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. H. Approval required. This MOU shall not become effective until approved by the respective governing bodies of both City and LMF. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. LIGHT CITY OF MERIDIAN: p,SEDAUG� . S BY: PQ r� ` ttest: Tamm e XeerdCily or w Jay Coles Mayo �E IDIAN� �Ity Clerk IDAHO �^ SEAL MOU BETWEEN MFD AND LIGHT MY FIRE PAGE 2 OF 2 City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 7 J Project File Number: Item Title: First Amendment to Interagency Memorandum of Understanding Meeting Notes: First Amendment to Interagency Memorandum of Understanding with City of Boise for the Community Development Block Grant (CDBG) Program Y1 APPROVED I TEM SHEET C ouncil Agenda I tem - 6.J . Presenter: Caleb Hood Estimated Time f or P resentation: Title of I tem - F irst Amendment to Interagency M emorandum of Understanding with City of B oise for the C ommunity Development Block Grant (C D B G) Progr am T he City's new C D B G Administrator does not start until later in November. S taff would like to extend the contract with Boise to ensure coverage. T here is no increase to cost, only to the time element of the agreement. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Memo Cover Memo 10/19/2018 F irst A ddendum to C D B G MO U with B oise C ity A greements / C ontracts 10/22/2018 RE V I E WE RS : Department Reviewer Action D ate Community Development.J ohnson, Chris Approved 10/18/2018 - 1:56 P M Community Development.B aird, Ted Approved 10/18/2018 - 3:00 P M Meridian City Council Meeting Agenda October 23, 2018 – Page 231 of 371 October 19, 2018 MEMORANDUM TO: Mayor Tammy de Weerd City Council Members CC: City Clerk Cameron Arial FROM: Caleb Hood, Planning Division Manager RE: Community Development Block Grant (CDBG) Technical Assistance Update October 23, 2018 City Council Consent Agenda Item In September, the City Council approved a short-term MOU with Boise for them to help us with our CDBG grant on an interim basis until a full-time CDBG Program Coordinator could be hired. A new CDBG Program Coordinator has since been hired, but will not be able to start until later in November. The current MOU with Boise expires on October 31 st . Therefore, City Staff would like to extend the MOU with Boise for 30 days, until November 30 th . No other terms of the agreement are changing. The first (and only anticipated) addendum to the CDBG MOU with Boise is being placed on the October 23 rd consent agenda. Please let me know if you would like to discuss on the regular agenda. Caleb Meridian City Council Meeting Agenda October 23, 2018 – Page 232 of 371 CITY OF BOISE Resolution NO. RES-514-18 BY THE COUNCIL CLEGG, LUDWIG, MCLEAN, SANCHEZ, THOMSON AND WOODINGS A RESOLUTION APPROVING A FIRST AMENDMENT TO THE INTERAGENCY MEMORANDUM OF UNDERSTANDING, BETWEEN THE CITY OF BOISE CITY (PLANNING AND DEVELOPMENT SERVICES) AND THE CITY OF MERIDIAN, FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM MONITORING AND TECHNICAL ASSISTANCE; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on September 11, 2018, the cities of Boise and Meridian entered into an Interagency Memorandum of Understanding for Community Development Block Grant (CDBG) Program Monitoring and Technical Assistance, which was approved by Mayor and Council via Resolution No. 379-18; and WHEREAS, the term of the agreement expires on October 31, 2018; however, Meridian is now in need of such services through November 30, 2018, and Boise is willing to provide such services; and WHEREAS, the cities wish to amend the agreement to allow services through November 30, 2018. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF BOISE CITY, IDAHO: Section 1. That the First Amendment to Interagency Memorandum of Understanding, between the city of Boise City and the city of Meridian, attached hereto as Exhibit A, be, and the same is hereby, approved as to both form and content. Section 2. That the Mayor and City Clerk be, and they hereby are, authorized to respectively execute and attest said First Amendment to Interagency Memorandum of Understanding Agreement for and on behalf of the city of Boise City. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. CITY OF BOISE ADOPTED by the Council of Boise City, Idaho, on October 30, 2018. APPROVED by the Mayor of the Boise City, Idaho, on October 30, 2018. APPROVED: David H. Bieter, Mayor ATTEST: Lynda Lowry, Ex-Officio City Clerk FIRST AMENDMENT TO INTERAGENCY MEMORANDUM OF UNDERSTANDING: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM MONITORING AND TECHNICAL ASSISTANCE This FIRST AMENDMENT TO INTERAGENCY MEMORANDUM OF UNDERSTANDING: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM MONITORING AND TECHNICAL ASSISTANCE ("First Amendment") is entered into this �d day of October, 2018 ("Effective Date"), by and between the City of Boise ("Boise") and the City of Meridian ("Meridian"), both municipal corporations organized under the laws of the state of Idaho. WHEREAS, on September 11, 2018, Boise and Meridian entered into an Interagency Memorandum of Understanding: Community Development Block Grant (CDBG) Program Monitoring and Technical Assistance ("September 11, 2018 Agreement"), under which Boise provides monitoring and technical assistance to Meridian for CDBG program compliance; WHEREAS, the term of the the September 11, 2018 Agreement ends on October 31, 2018, but Meridian is in now need of such services through November 30, 2018, and Boise is willing to provide such services; NOW, THEREFORE, in consideration of the mutual covenants of the parties contained herein and in the September 11, 2018 Agreement, the Parties agree as follows: I. Provision modified — Time of performance. Section II.B of the September 11, 2018 Agreement shall be amended to read as follows: B. Term and Termination. This Agreement shall be in effect through November 30, 2018. Either party may terminate this Agreement upon thirty (30) days' written notice to the other. The term of this Agreement may be extended by written mutual agreement of the Parties. II. All other provisions in effect. Except as expressly modified by this First Amendment or other duly executed addenda, all provisions of the September 11, 2018 Agreement shall remain in full force and effect. No other understanding, whether oral or written, shall be deemed to enlarge, limit or otherwise affect the operation of the September 11, 2018 Agreement or this First Amendment thereto. IN WITNESS WHEREOF, the parties shall cause this First Amendment to be executed by their duly authorized officers to be effective as of the day and year first above written. CITY OF BOISE: BY: Attest: David Bieter, Mayor Lynda Lowry, City Clerk CITY OF MERIDIAN: A -UG (rST . �L. BY: Attt: i Tamm a eer , �yor? E IDjp'N C. Coles, My Clerk ��AN� > i FIRST AMENDMENT TO MOU - CDBG S CES W� PAGE I OF 1 City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 7 K Project File Number: Item Title: Approval of Contract Amendment No. 1 Boise Softball Approval of Contract Amendment No.1 to Boise Softball Umpires Association (BSUA) for FY19 Softball Umpire Services for the Not -to -Exceed amount of $52,500.00 Meeting Notes: uy APPROVED I TEM SHEET C ouncil Agenda I tem - 6.K . Presenter: Estimated Time f or P resentation: Title of I tem - Approval of Contract Amendment No.1 to B oise S oftball Umpires Association (B S UA) for F Y19 S oftball Umpire S ervices for the Not-to-Exceed amount of $52,500.00 C ouncil Notes: T his item does not require a signature, only an approval date. Thank you. AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 10/15/2018 S igned Contract A mendment No.1 Cover Memo 10/15/2018 B udget R eport Cover Memo 10/15/2018 Contract C hecklist Cover Memo 10/15/2018 RE V I E WE RS : Department Reviewer Action D ate F inance.J ohnson, Chris Approved 10/15/2018 - 3:39 P M F inance.B aird, Ted Approved 10/17/2018 - 1:15 P M Meridian City Council Meeting Agenda October 23, 2018 – Page 234 of 371 Page 1 Memo To: C.Jay Coles, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Tyler Roberds, Keith Watts Date: 10/15/2018 Re: October 23 rd City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the October 23 rd City Council Consent Agenda for Council’s consideration. Approval of Contract Amendment No.1 to Boise Softball Umpires Association (BSUA) for FY19 Softball Umpire Services for the Not-to-Exceed amount of $52,500.00. Recommended Council Action: Approval of Contract Amendment No.1 for the Not-to-Exceed amount of $52,500.00 and authorize the Purchasing Manager to sign the Purchase Order for the Not-To-Exceed amount of $52,500.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda October 23, 2018 – Page 235 of 371 C o u n c i l A p p r o v e d D a t e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 2 3 6 o f 3 7 1 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 5120 - Recreation 01 - General Fund From 10/1/2018 Through 9/30/2019 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of OPERATING COSTS 52701 Recreation Sports Expenses 135,000.00 0.00 135,000.00 100.00% Total OPERATING COSTS 135,000.00 0.00 135,000.00 100.00% TOTAL EXPENDITURES 135,000.00 0.00 135,000.00 100.00% Date: 9/12/18 01:21:03 PM Page: 1Meridian City Council Meeting Agenda October 23, 2018 – Page 237 of 371 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A Payment and Performance Bonds Received (Date): Rating: Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final N/A N/A N/A N/A Active-current N/A N/A I. PROJECT INFORMATION 4/10/2018 1/1/2019 2019 10/15/2018 Parks Softball Umpiring Services V. BASIS OF AWARD IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION N/A October 15, 2018 N/A VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved Colin Moss 10/15/2018 VII. TASK ORDER SELECTION (Project Manager to Complete) N/A Award based on Low Bid Highest Ranked Vendor Selected $52,500 Tyler Roberds If yes, has policy been purchased? Boise Softball Umpires Association (BSUA) III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 1 5120 52701 10902.a TASK ORDER RFP / RFQ BID Meridian City Council Meeting Agenda October 23, 2018 – Page 238 of 371 City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 7 L Project File Number: Item Title: Approval of Purchase Order #19-0079 to CDWG Approval of Purchase Order #19-0079 to CDWG for FY19 PC Replacements for the Not -To -Exceed amount of $76,604.50. This procurement is utilizing the current State Contract Meeting Notes: C✓i AFFROFF0 I TEM SHEET C ouncil Agenda I tem - 6.L . Presenter: Consent Estimated Time f or P resentation: Consent Title of I tem - Approval of P urchase O rder #19-0079 to C D WG for F Y 19 P C Replacements for the Not-To-Exceed amount of $76,604.50. T his procurement is utilizing the current State C ontract C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 10/18/2018 P O #19-0079 Cover Memo 10/18/2018 RE V I E WE RS : Department Reviewer Action D ate F inance.J ohnson, Chris Approved 10/18/2018 - 11:55 A M F inance.B aird, Ted Approved 10/18/2018 - 2:55 P M Meridian City Council Meeting Agenda October 23, 2018 – Page 239 of 371 Page 1 Memo To: C.Jay Cole, City Clerk From: Keith Watts, Purchasing Manager CC: Dave Tiede Sandra Ramirez, Purchasing Specialist Date: 10/18/2018 Re: October 23 rd City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the October 23 rd City Council Consent Agenda for Council’s consideration. Approval of PO #19-0079 to CDWG for FY19 PC Replacements for the Not-To-Exceed amount of $76,604.50. This procurement is utilizing the current State Contract. Recommended Council Action: Approval of PO #19-0079 to CDWG for FY19 PC Replacements for the Not-to-Exceed amount of $76,604.50 and authorize the Purchasing Manager to sign. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda October 23, 2018 – Page 240 of 371 E IDIAN PUrchaSe Order 10t23t2018 Attention: Dave Tiede 1 9-0079 CITY OF MERIDIAN 33 EAST BROADWAY AVE. MERIDIAN,TD 83642 (208) 888-4433 Vendor Address: Billing Address: Shipping Address: Shipping Method: FOB: Unit Attn: Finance 33 E BroadwayAve Meridian, lD 83642 City of Meridian lT Department 33 East Broadway, Ste. 304 Meridian, lD 83642CDW GOVERNMENT 75 REMITTANCE DRIVE, SUITE 1515 cHtcAGo, tL 60675-1515 Description 19-0079 HP 600 c4 i7-8700 512t8W10p 19-0079 HP Care Pack Next Business Day Hardware Support - 5yr warranty 19-0079 HP 640 c4 i7-8550U 512t8W10p 19-0079 HP Care Pack Next Busniess Day Hardware Support -Syr Warranty 19-0079 HP 15.6 BusinessTop Load Case Quantity truck Destination Pre-Paid Unit Price 875.00 52.50 1,260.00 150.00 29.50 Total Ea Ea Ea Ea Ea 50.00 50.00 21.00 21.00 21.00 43,750.00 2,625.00 26,460.00 3,150.00 619.50 Purchase Order Total $76,604.s0 Purchasing Manag Special lnstructions PO to CDW Goverment Quote #KDJF586 dated 10/0512018 per State Contract PADD16200017. Council approved 1012312018 Not-to-Exceed $76,604.50 01 -1 51 0-1 551 0 Ticket #24127 INAHO Meridian City Council Meeting Agenda October 23, 2018 – Page 241 of 371 CDW Government 75 Remittance Drive Suite 1515 Chicago, lL 60675-'1 51 5 CITY OF MERIDIAN Pulchaslng Department 33 EAST BROADWAY AVENUE MERIOIAN. lD 835.12 TEL: (208) 489-0417 FAX] (2O8) 887-4813 @ CITY OF T'ERIDIAN lT Department 33 E. Broadway Ave. Meridian, lD 83642 PAGE CASE NT 1 SUGGESTED VENDOR REQUISITION NUMBER REVtStON OF REOUEST 9-Oct-18 BUDGETAiIOUNT 000 NO & DATE rN BUDGfi (YESi/NO) Yes Purchase Re 8ER MUSI APPEAR ON ALL INVOICES PACKING SLIPS. CARIONS AND CORRESPONOENCE RELATED IO THIS ORDER PURCHASE ORDER NUM quisition PROJECT IIANAGER Dave Tiede PAYMENT TERMS NET 30 FREIGHT TERMS PREPAID F.O.B. DESTINATION REQUESTOR Dave Tiede 600 G4 i7€700 512l8W',tOP 't510 15510 750 00150ea1 ReplacementsPROJECT NAME: FY19 Computer $ 875.00 2 HP Care Pack Next Business Day Hard*aG Su[portEyr wananty 50 ea $ 52.50 01 1510 15510 $2,625.00 J HP 640 G4 i7-8550U 512/8 W'l0p 21 ea $ 1,260.00 01 1 510 15510 $26,460.00 4 HP Uare PacK Next Bustness Day Hardware Support-syr warranty 21 ea $ 1s0.00 01 1510 1 55't 0 $3,150.00 5 HP 15.6 Business Top Load Case 21 ea $ 29.s0 01 1510 '15510 $619.50 Auhdized OepttnEni SigrEtra. lf pudEsa is abqE 325x tld bdd 35OK, Cmjl t€ison Sigm[re mst bo obtaan€d Contract:Equipment u PADD16200017) FY19 Computer Submit PO R€quisition wis a PO.Q"a DEPARTMENT CODE EXPENSE OR GL ACCOUNT # EST. AMOUNT PROJECT #UNIT PRICE FUNDOUANTITYUNITTASK ORDER PROJECT DESCRIPTION PART NUMBER /NLine c.ktq:)- $76,604.50 Meridian City Council Meeting Agenda October 23, 2018 – Page 242 of 371 G,w PEOPLE wHo ITGET DEAR DAVID TIEDE II, Thank you for considering cDWoG for your computing needs. The details of your quote are below. , , ,i;.-,., to convert your quote to an order. QUOTE CONFIRMATION QUOTE # KDJF586 QUOTE DATE 10/sl2aLa QUOTE REFERENCE MERIDIAN HP CUSTOUER # 691381s GRAND TOTAL $78,556.O0 ITET'I QTY cDw#UNIT PRICE EXT. PRICE clp*tt-p_os"a_qJ_u.€zsa_5l,el-g w1gp 4s Mfg. Part#:OSOCT8ABA Contract: Idaho Hp lnc NVp Computer Equlpment (MNNVp_133 P4DD16200017) E,q.etr-a-aicJJP cars-_gd"Ek*t&x1--E$slrl;-x*D_*x-hcJg!Ie.r_c_trsur,,fi 49yrith Disk__&e!gl!t Mfg, Part#: UE334E UNSPSC: 81111812 Electronic dlstrlbution - NO MEDIA Contract: Idaho Hp Inc NVp Computer Equ,pment (MNNVP-133 P4DD16200017) 5303054 $87s.00 $42,87s.00 17t58L7 $52.s0 $2, s72.s0 &r.Qlt!--640's-{ta-s5ssu5.1'?ls_8l1_0p Mfg. Part#: OSOCT8ABB dock lncluded in build Contract: Idaho Hp Inc NVp Comput€r Equipment (MNNVP-133 P4DD16200017) 23 5303049 $ 1,260.00 $28,980.00 H.Pl5"._A.-AU5.tr0ts5_I-o-L L (} A p Mfg. Part#: 2SC66AA Contract: Idaho Hp Inc NVp Computer Equlpment (MNNVP-133 PADD16200017) 23 492!5L7 $2s.s0 $678.50 El€:ctrgntc:Hp,!ffr pllc er{l{S wtthoefectiye l.iedia Ret 23 1736682 $1s0.00 $3,450.00 Mfg. Part#: UJ409E UNSPSC:81111812 Electronic distribution - NO MEDIA Contract: Idaho Hp Inc NVp Computer Eguipment (MNNVp- 133 SUBTOTAL $78, ss6.00 $0.00 $0.00 $78,556.OO Billing Address: CITY OF MERIDIAN ACCTS PAYABLE 33 E BROADWAY AVE MERIDIAN. IO 83642-26L9 Phonc: (118) B8B-4433 Payment Terms: Net 30 Days-Govt State/Local DELIVER TO Please remit paymenE toi Page 1 of 2 QUOTEE SHIPPING SALES TAX GRAND TOTAL Meridian City Council Meeting Agenda October 23, 2018 – Page 243 of 371 City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 7 M Project File Number: Item Title: Approval of Purchase for Cisco Switches Meeting Notes: Approval of Purchase for Cisco Switches for FY19 Network Refresh from CompuNet, Inc. for the Not -to - Exceed amount of $104,754.17 uy APPROVED I TEM SHEET C ouncil Agenda I tem - 6.M. Presenter: Estimated Time f or P resentation: Title of I tem - Approval of P urchase for C isco S witches for F Y 19 Network Refresh from C ompuNet, Inc. for the Not-to-E xceed amount of $104,754.17 C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 10/19/2018 S igned P urchase Order Request A greements / C ontracts 10/19/2018 CompuNet Quote B ackup Material 10/19/2018 B udget B ackup Material 10/19/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.Coles, C.J ay Approved 10/19/2018 - 1:29 P M Meridian City Council Meeting Agenda October 23, 2018 – Page 244 of 371 Page 1 Memo To: C.Jay Coles, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Dave Tiede, Keith Watts Date: 10/19/2018 Re: October 23 rd City Council Meeting Agenda Item The Purchasing Department, on behalf of the IT Department, respectfully requests that the following item be placed on the October 23 rd City Council Consent Agenda for Council’s consideration. Approval of Purchase for Cisco Switches for FY19 Network Refresh from CompuNet, Inc. for the Not-to-Exceed amount of $104,754.17. Recommended Council Action: Approval of Purchase for Cisco Switches from CompuNet, Inc. for FY19 Network Refresh for the Not-to-Exceed amount of $104,754.17 and also authorize Purchasing Manager to sign the Purchase Order for the Not-to-Exceed amount of $104,754.17. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda October 23, 2018 – Page 245 of 371 CITY OF MERIDIAN SHIP TO REQUISITION NUMBER REVISION PAGE 0 1 IT Department 33 E. Broadway Ave. Meridian, ID 83642 DATE OF REQUEST BID NO & DATE REQUEST IN BUDGET (YES/NO) SUGGESTED VENDOR Dave Tiede PROJECT NAME: Line QUANTITY UNIT UNIT PRICE FUND DEPARTMENT CODE EXPENSE OR GL ACCOUNT # EST. AMOUNT PROJECT # 8 ea 8,466.53$ 01 1510 94350 $67,732.24 8 ea -$ 01 1510 94350 $0.00 8 ea 342.11$ 01 1510 94350 $2,736.88 16 ea -$ 01 1510 94350 $0.00 8 ea -$ 01 1510 94350 $0.00 8 ea -$ 01 1510 94350 $0.00 8 ea -$ 01 1510 94350 $0.00 8 ea -$ 01 1510 94350 $0.00 8 ea 829.60$ 01 1510 94350 $6,636.80 1 ea 10,526.32$ 01 1510 94350 $10,526.32 1 ea -$ 01 1510 94350 $0.00 1 ea -$ 01 1510 94350 $0.00 4 ea -$ 01 1510 94350 $0.00 1 ea -$ 01 1510 94350 $0.00 1 ea 4,210.53$ 01 1510 94350 $4,210.53 C3850-SPWR-None / No Stack Power Cable Selected PWR-C1-350WAC/2 / 350W AC Config 1 Secondary Power Supply CON-SNT-WSC3851E / SNTC-8X5XNBD Cisco Catalyst 3850 12 Port 10G Fiber SW - 12 Mo Support PART NUMBER / DESCRIPTION TASK ORDER PROJECT DESCRIPTION WS-C3850-12XS-E / Cisco Catalyst 3800 12 Port 10G Fiber Switch IP Services S3850UK9-163 / Universal PWR-C1-350WAC/2 / 350W AC Config 1 Secondary Power Supply CAB-TA-NA / North America AC Type A Power Cable PWR-C1-350WAC / 350W AC Config 1 Power Supply DESTINATION FY19 Network Refresh PROJECT MANAGER PAYMENT TERMS Purchasing Department 33 EAST BROADWAY AVENUE FAX: (208) 887-4813 CITY OF MERIDIAN MERIDIAN, ID 83642 TEL: (208) 489-0417 FREIGHT TERMS Purchase Requisition PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES, PACKING SLIPS, CARTONS AND CORRESPONDENCE RELATED TO THIS ORDER Yes BUDGET AMOUNT Dave Tiede NET 30 PREPAID C3850-NM-Blank / Cisco Catalytst 3850 Network Module Blank REQUESTOR CASE MANAGEMENT TICKET NO. CompuNet, Inc F.O.B. PO Box 410802 Salt Lake City, UT 84141 N3K-C3172PQ-10GE / Nexus 3172P 48xSFP+ and 6 QSFP+ Ports N3K-BAS1K9 / Nexus 3000 Base License N3K-C3064-ACC-Kit / Nexus 3k/9k Fixed Accessory Kit NXA-FAN-30CFM-F / Nexus 2k/3k/9k Single Fan Port Side Exhaust Airflow NXOS-70317.3 / Nexus 9500, 9300, 3000 Base NX-OS Software Rel 7.0- 317-3 N3K-LAN1K9 / Nexus 3000 Lan Enterprise License $122,500 Meridian City Council Meeting Agenda October 23, 2018 – Page 246 of 371 2 ea -$ 01 1510 94350 $0.00 2 ea -$ 01 1510 94350 $0.00 1 ea 1,069.30$ 01 1510 94350 $1,069.30 2 ea -$ 01 1510 94350 $0.00 2 ea 5,368.42$ 01 1510 94350 $10,736.84 12 ea 52.63$ 01 1510 94350 $631.56 6 ea 78.95$ 01 1510 94350 $473.70 NOTES: AUTHORIZED COUNCIL SIGNATURE (if required) How to fill out the Purchase Order Requisition THE AREAS THAT REQUIRE INFORMATION ARE HIGHLIGHTED YELLOW. You may remove the highlight in the signature boxes. Fill in the SHIP TO address. This is your department address and where you want the product shipped to. Fill in the DATE OF REQUEST located in the box on the right hand side of the form. Fill in the BUDGET AMOUNT located in the box on the right hand side of the form. Is the item in the Budget? Answer YES or NO. Information is not required in the other boxes but is appreciated. Enter the name and complete address of the SUGGESTED VENDOR. Please check with FINANCE to verify that the City of Meridian has the vendor set up as an account. If the vendor is not set up, request that a W-9 form be submitted to FINANCE before placing the order. If PURCHASING receives this PO Requisition and the vendor is not set up, this causes a delay in the ordering process. Enter the CASE MANAGEMENT TICKET NO Enter the PROJECT NAME, TASK ORDER NAME AND NUMBER and PROJECT NUMBER Enter the name of the PROJECT MANAGER and REQUESTOR. In the body of the form on line 1, enter the TASK ORDER or PROJECT DESCRIPTION, Part Number or Description of Item being purchased If you have more than one item, enter each on a separate line. Enter the QUANTITY for each line item. Enter the UNIT (ex: each, pkg, lf) for each line item. Enter the FUND, DEPARTMENT CODE AND EXPENSE OR GL ACCOUNT NUMBER for each item. THESE NUMBERS CORRESPOND DIRECTLY WITH YOUR BUDGET LINE ITEM NUMBER. AUTHORIZED DEPARTMENT SIGNATURE $104,754.17 Obtain Authorized Department Signature. If purchase is above $25K and below $50K, Council Liaison Signature must be obtained by requesting department. Submit signed PO Requisition when requesting a PO. SFP-H10GB-CU5M= / 10GBASE-CU SFP+ Cable 5 Meter N2200-PAC-400W / N2K/N3K AC Power Supply, Std airflow (port side exhaust) CAB-C13-CBN / Cabinet Jumper Power Cord, 250 VAC 10A, C14- C13 Connectors CON-SNT-N3172P10 / SNTC-8X5XNBD Nexus 3172P 48 x SFP - 12Month Suppor L-C3850-RTU= / Electronic SW License for C3850 Switches L-C3850-48-S-E C3850-48 / IP Base to IP Services Electronic RTU License SFP-H10GB-CU3M= / 10GBASE-CU SFP+ Cable 3 Meter Meridian City Council Meeting Agenda October 23, 2018 – Page 247 of 371 Accuracy is important as the resulting PO encumbers this budget line item. The FUND number will be an 01, 07, 20, or 60 depending on what department you are in. The DEPARTMENT CODE is a 4 digit number that corresponds to your department The EXPENSE OR GL ACCOUNT number is a 5 digit number of where the funds are allocated. Enter the AMOUNT of the request for each line item. Enter the PROJECT NUMBER for this request. If this is a Task Order, that will be your project number. Not all requests will have a project number. Call Purchasing if you are unsure. This form will automatically total your request. In the NOTES field, please add any information that you feel is significant. If this was approved at a City Council meeting, please include that date. AUTHORIZED COUNCIL SIGNATURE BLOCK: If the purchase is above $25K and below $50K, then you must have your Council Liaison sign in this box. AUTHORIZED DEPARTMENT SIGNATURE Each department has a list of employees and that amounts that they are authorized to sign for. Please make sure that the authorized department personnel signs the form. The completed and signed form must be submitted to Purchasing, along with the required support documents via a CASE MANAGEMENT ticket. Meridian City Council Meeting Agenda October 23, 2018 – Page 248 of 371 Remit to: Compunet, Inc. PO Box 410802 Salt Lake City, UT 84141 Cisco - Switches Contract Information: ID, NASPO, AR233(14-19) PADD 1118 Attn: IT Department 33 East Broadway Ave Meridian, ID 83642 Prepared by: Jeff Heinrich (208) 286-3089 jheinrich@compunet.biz Prepared for: Stephanie Beck (208) 888-4433 sbeck@meridiancity.org Bill To: City of Meridian 33 East Broadway Ave Suite 304 Meridian, ID 83642 City of Meridian Ship To:Quote Information: Quote #: JH106704 Version: 1 Delivery Date: 10/17/2018 Expiration Date: 09/30/2018 C3850 Description List Price Price Qty Ext. Price WS-C3850-12XS-E Cisco Catalyst 3850 12 Port 10G Fiber Switch IP Services $18,280.00 $8,466.53 8 $67,732.24 S3850UK9-163 UNIVERSAL $0.00 $0.00 8 $0.00 PWR-C1-350WAC/2 350W AC Config 1 SecondaryPower Supply $650.00 $342.11 8 $2,736.88 CAB-TA-NA North America AC Type A Power Cable $0.00 $0.00 16 $0.00 STACK-T1-50CM 50CM Type 1 Stacking Cable $100.00 $52.63 8 $421.04 C3850-SPWR-NONE No Stack Power Cable Selected $0.00 $0.00 8 $0.00 PWR-C1-350WAC 350W AC Config 1 Power Supply $0.00 $0.00 8 $0.00 C3850-NM-BLANK Cisco Catalyst 3850 Network Module Blank $0.00 $0.00 8 $0.00 CON-SNT-WSC3851E SNTC-8X5XNBD Cisco Catalyst 3850 12 Port 10G Fiber Sw - 12 Month Support $976.00 $829.60 8 $6,636.80 Subtotal:$77,526.96 C3172 Description List Price Price Qty Ext. Price N3K-C3172PQ-10GE Nexus 3172P 48 x SFP+ and 6 QSFP+ ports $20,000.00 $10,526.32 1 $10,526.32 N3K-BAS1K9 Nexus 3000 Base License $0.00 $0.00 1 $0.00 N3K-C3064-ACC-KIT Nexus 3K/9K Fixed Accessory Kit $0.00 $0.00 1 $0.00 Page: 1 of 3 -------------------------------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------------------- Meridian City Council Meeting Agenda October 23, 2018 – Page 249 of 371 Remit to: Compunet, Inc. PO Box 410802 Salt Lake City, UT 84141 Cisco - Switches Contract Information: ID, NASPO, AR233(14-19) PADD 1118 C3172 Description List Price Price Qty Ext. Price NXA-FAN-30CFM-F Nexus 2K/3K/9K Single Fan, port side exhaust airflow $0.00 $0.00 4 $0.00 NXOS-703I7.3 Nexus 9500, 9300, 3000 Base NX-OS Software Rel 7.0-3I7-3 $0.00 $0.00 1 $0.00 N3K-LAN1K9 Nexus 3000 LAN Enterprise License $8,000.00 $4,210.53 1 $4,210.53 N2200-PAC-400W N2K/N3K AC Power Supply, Std airflow (port side exhaust) $0.00 $0.00 2 $0.00 CAB-C13-CBN Cabinet Jumper Power Cord, 250 VAC 10A, C14- C13 Connectors $0.00 $0.00 2 $0.00 CON-SNT-N3172P10 SNTC-8X5XNBD Nexus 3172P 48 x SFP - 12 Month Support $1,258.00 $1,069.30 1 $1,069.30 Subtotal:$15,806.15 Misc Description List Price Price Qty Ext. Price L-C3850-RTU=Electronic SW License for C3850 Switches $0.00 $0.00 2 $0.00 L-C3850-48-S-E C3850-48 IP Base to IP Services Electronic RTU License $10,200.00 $5,368.42 2 $10,736.84 SFP-10G-SR-S=10GBASE-SR SFP Module, Enterprise-Class $700.00 $368.42 8 $2,947.36 SFP-H10GB-CU3M=10GBASE-CU SFP+ Cable 3 Meter $100.00 $52.63 12 $631.56 SFP-H10GB-CU5M=10GBASE-CU SFP+ Cable 5 Meter $150.00 $78.95 6 $473.70 SFP-10G-LR-S=10GBASE-LR SFP Module, Enterprise-Class $2,000.00 $1,052.63 26 $27,368.38 Subtotal:$42,157.84 Shipping Description List Price Price Qty Ext. Price Shipping Ground Shipping To Be Determined, Billed As Actual $0.00 $0.00 1 $0.00 Page: 2 of 3 -------------------------------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------------------- Meridian City Council Meeting Agenda October 23, 2018 – Page 250 of 371 Remit to: Compunet, Inc. PO Box 410802 Salt Lake City, UT 84141 Cisco - Switches Contract Information: ID, NASPO, AR233(14-19) PADD 1118 Description Amount Quote Summary C3850 $77,526.96 C3172 $15,806.15 Misc $42,157.84 Total:$135,490.95 Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors. Your electronic signature, per the Electronic Signature Act, is considered equivalent to your signed and faxed signature, and allows you to accept and place your order. A copy of this acceptance and the attached proposal document will be sent to your email address to complete your order acceptance. You are NOT required to electronically sign your order, you may fax or email your signed proposal to your Account Manager. Signature: Printed Name: Date: PO Number: City of Meridian Page: 3 of 3Meridian City Council Meeting Agenda October 23, 2018 – Page 251 of 371 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 1510 - Information Technology 01 - General Fund From 10/1/2018 Through 9/30/2019 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 94350 Capital - Computers & Printers 122,499.96 0.00 122,499.96 100.00% Total Capital Outlay 122,499.96 0.00 122,499.96 100.00% TOTAL EXPENDITURES 122,499.96 0.00 122,499.96 100.00% Date: 10/19/18 11:02:19 AM Page: 1Meridian City Council Meeting Agenda October 23, 2018 – Page 252 of 371 City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 7 N Project File Number: Item Title: AP Invoices for Payment Meeting Notes: AP Invoices for Payment 10/24/18 - $2,198,828.72 Ff APPROVED I TEM SHEET C ouncil Agenda I tem - 6.N. Presenter: Estimated Time f or P resentation: Title of I tem - AP Invoices for P ayment 10/24/18 - $2,198,828.72 C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate I nvoices for Payment Cover Memo 10/18/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 10/18/2018 - 2:12 P M Meridian City Council Meeting Agenda October 23, 2018 – Page 253 of 371 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A-1 STAMP & MABEL'S LABELS Council Chambers Name Plates Kourtney McBride, Charlene Pede 30.00 01 General Fund A-1 STAMP & MABEL'S LABELS Generations Plaza memorial plaque engraving for replacements 20.00 01 General Fund A-1 STAMP & MABEL'S LABELS magnetic name badge for J Jones - qty 1 10.00 01 General Fund A-1 STAMP & MABEL'S LABELS Maxlight AP Stamp for KHibbard 38.00 01 General Fund A-1 STAMP & MABEL'S LABELS New Notary Stamps Rebuild for Sheree & C.Jay 30.00 01 General Fund A-1 STAMP & MABEL'S LABELS Office Supplies 54.00 01 General Fund A-CORE OF BOISE, INC.Settlers Park wall cutting for ADA repairs 940.00 01 General Fund ABOUT THE KIDS, INC.instructor fee - Lacrosse 10/3/18 - qty 24 518.40 01 General Fund ACCELA, INC.19-0002 Accela Land Management Annual Maintenance Support Re 36,107.40 01 General Fund ADA COUNTY HIGHWAY DISTRICT 18-0451,18-0212,ACHD Pine Water/Sewer Rep. thru 9/30/18 12,486.99 01 General Fund ADA COUNTY PROCESSING CENTER Releaes of Liability,#54629,#17977,#06044,#17310,#A70813 14.00 01 General Fund ADVANCE AUTO PARTS miscellaneous parts for equipment - qty 6 65.88 01 General Fund ADVANCE AUTO PARTS spark plugs for small engines - qty 8 19.36 01 General Fund ADVANCE AUTO PARTS trailer lights - qty 2 8.38 01 General Fund ADVANCE AUTO PARTS washer fluid for vehicles - qty 6 16.50 01 General Fund ADVANCE AUTO PARTS windshield wipers - qty 18 129.42 01 General Fund AIR FILTER SALES FY18 HVAC Filters 1,176.00 01 General Fund AIR FILTER SALES FY18, HVAC filters 375.00 01 General Fund AMERIBEN/ IEC GROUP FY18 Employee Engagement Survey 2018 12,000.00 01 General Fund ARLENCO DISTRIBUTION, INC security cameras & cable for all parks - qty 29 7,873.14 01 General Fund ARTECH SCREEN PRINTING Annual City Employee Meeting Banner x qnty 1 110.00 01 General Fund ASCAP ASCAP music licensing dues for 2018-2019 847.75 01 General Fund BIG T RECREATION Storey Park replacement slide - qty 1 4,963.00 01 General Fund BME FIRE FIGHTER SUPPLY, LLC.220/Nametags for uniform, qty 3 29.98 01 General Fund BMI GENERAL LICENSING music licensing dues for 10/1/2018 - 9/30/2019 624.60 01 General Fund BOISE MOBILE EQUIPMENT, INC Install Cradlepoint and Remove Radios 2,614.00 01 General Fund BOISE SOFTBALL UMPIRES ASSOC.18-0321 softball umpire services 10/1-10/2/18 - qty 5 games 239.10 01 General Fund BOISE SOFTBALL UMPIRES ASSOC.18-0321 softball umpire services 9/17-10/2/18 - qty 91 games 3,422.40 01 General Fund BONNEVILLE BLUE PRINT SUPPLY Meridian Fire Station 6 plan copies - qty 24 4.32 01 General Fund BONNEVILLE BLUE PRINT SUPPLY sprinkler map laminating - qty 56 56.00 01 General Fund BONNEVILLE BLUE PRINT SUPPLY sprinkler maps-Hillsdale, KBLP, R Huskey, Storey/Bark Park 81.34 01 General Fund BOWERS AUTO REPAIR Complete Lube & Oil Service 152.71 Date: 10/18/18 01:06:59 PM Page: 1Meridian City Council Meeting Agenda October 23, 2018 – Page 254 of 371 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial St. 2, cleaner, soap, mop, tissue, towels 286.63 01 General Fund BRICON, INC 18-0331 FY18 Downtown Tree Box Replacement thru 9/30/18 2,047.05 01 General Fund BRIGHT IDEAS LIGHTING COMPANY 220/Light repair St. 2 266.00 01 General Fund BRIGHT IDEAS LIGHTING COMPANY 220/Light repair St. 3 460.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Align, PP Inspect, Tires, Wipers, Serpentine Belt #143 769.44 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Battery for Unit # 154 100.47 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Coolant Leak Repair, Surge Line Replaced, Post Pursuit insp. 104.22 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC fleet truck 29 servicing - license C19827 149.34 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF & Wipers for Unit # 129 95.91 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Align, PP Inspect, Front Brakes, Air Filter Unit# 139 1,382.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, PP Inspect, Align, Trans Svc, Diff Svc, Battery, #525 1,718.46 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change for Unit # 122 65.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Air Filter, Alignment, Post Pursuit Inspect #130 174.83 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change, plugs, battery & Fuel Injectors # 3 891.71 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Post Pursuit Inspect and Alignment Unit # 102 71.96 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Post Pursuit Inspection, Adjust Alignment/Fender Guards #104 98.06 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC PP Inspect, Align & Trans Fluid for Unit # 131 152.91 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC PP Inspect, Align, Trans Svc, Belt & Battery # 153 294.12 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC PP Inspection & Alignment for Unit # 161 71.96 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Rear Brakes for Unit # 155 464.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC tires for trailer #8 - qty 4 738.44 01 General Fund BUSY BEE SAND & GRAVEL, INC.sand for bedding pipe at Tully Park - qty 4.50 cu yds 34.88 01 General Fund BUSY BEE SAND & GRAVEL, INC.sand for bedding pipe at Tully Park - qty 5.64 cu yds 43.71 01 General Fund BUSY BEE SAND & GRAVEL, INC.sand for Tully Park - qty 4.14 cu yds 32.09 01 General Fund BUSY BEE SAND & GRAVEL, INC.sand for Tully Park irrigation mainline - qty 4.58 cu yds 35.50 01 General Fund BUSY BEE SAND & GRAVEL, INC.sand for Tully Park irrigation mainline - qty 5.27 cu yds 40.84 01 General Fund CAMPAIGN MARKETING STRATEGIES, INC. Telephone Town Hall Operations 9/27/18 1,685.64 01 General Fund CANYON HONDA Fuel Pump Replacement for Unit # 522 780.16 01 General Fund CANYON HONDA LOF, Battery, Fork Seal Replaced Unit # 523 486.87 01 General Fund CAPITOL LANDSCAPE, INC.tree purchases & planting at various parks x qnty 25 10,000.00 01 General Fund CAREER TRACK MS2 Annual Renewal Fy19-12/4/18-12/4/19-KTabarini & AMcNutt 199.00 Date: 10/18/18 01:06:59 PM Page: 2Meridian City Council Meeting Agenda October 23, 2018 – Page 255 of 371 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund CAREER TRACK MS2 Fred Pryor annual local training classes/webinars x qnty 8 1,592.00 01 General Fund CITY OF BOISE ATTORNEYS OFFICE 19-0065 Prosecutor & Criminal Legal Services October 2018 35,970.59 01 General Fund CITY OF BOISE POLICE DEPARTMENT Training Registration for J.Leslie to Attend Training 350.00 01 General Fund CLOVERDALE PLUMBING COMPANY Kleiner Park south restroom women's toilet relocation 1,353.22 01 General Fund COMMUNITY PLANNING ASSOC FY19 Annual Membership Dues - 1st Quarter 3,909.75 01 General Fund CURTIS CLEAN SWEEP INC restripe/repaint Tully Park for ADA compliance 490.00 01 General Fund CUSTOM FIT HEARING PROTECTION custom fit earmolds for officers to fit radios 1,220.75 01 General Fund D & B SUPPLY dog waste shovels for Bark Park - qty 5 64.95 01 General Fund D & B SUPPLY mouse traps for Settlers Park - qty 5 8.95 01 General Fund DELL MARKETING L.P.VLA Acrobat Pro DC 2017 License 324.21 01 General Fund DIVISION OF BLDG SAFETY Elevator Annual Certification 125.00 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO Non Emergency lighting 2,447.38 01 General Fund FAMILY TANG SOO DO instructor fee - Martial Arts 9/4-9/28/18 - qty 30 912.00 01 General Fund FASTENAL COMPANY zip ties for Parks Shop - qty 400 10.52 01 General Fund FIRE CODE CONSULTANTS NORTHWEST 19-0031 Comm Residential Bldg Review Svc's for Sept 2018 17,122.08 01 General Fund FIRE SAFETY EDUCATION 220/fire pubed supplies, activity sheets, firehats,displays 1,523.00 01 General Fund GLASS DOCTOR Rock Chip Repair for Unit # 49 49.95 01 General Fund H.D. FOWLER COMPANY fittings for Tully Park mainline project - qty 5 74.80 01 General Fund HALE INDUSTRIES INC 220/ice machine filters 274.64 01 General Fund HOME DEPOT CREDIT SERVICES Lock Sets tp Replace Broken on Evidence Lockers 20.12 01 General Fund HOME DEPOT CREDIT SERVICES sika flex & silica sand for Settlers Park - qty 19 202.19 01 General Fund IDAHO CORRECTIONAL INDUSTRIES PO 18-0491 Desk's for Plan Review office 5,052.00 01 General Fund IDAHO POWER #2200773816 City Hall Power October 2018 7,502.68 01 General Fund IDAHO PRESS-TRIBUNE Legal Advertisement: RFQ Solicitation, Inspectors 77.28 01 General Fund IDAHO PRESS-TRIBUNE Legal Advertisements for Janitorial Bid 60.72 01 General Fund IDAHO STATE POLICE ILETS Network Fees for FBI System Use 3,125.00 01 General Fund INTERNATIONAL CODE COUNCIL Manuals for Building Inspectors Certification 167.00 01 General Fund INTERNATIONAL CODE COUNCIL Manuals for Inspector/Plan Review certification 265.70 01 General Fund INTERSTATE ALL BATTERY CENTER 220/battery for backhoe 136.15 01 General Fund INTERSTATE ALL BATTERY CENTER 220/Battery for electronics at St 1 Training Room 39.00 01 General Fund JAMIE BEEHN Expense Report: J. Beehn, Cisco Training, Chicago IL, 9/16/1 292.57 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP Diagnose Cause of Fire Alarm Panel Alert 274.00 01 General Fund KATHY DRURY-BOGLE, PHR PO18-0145 BEST Development/Delivery for Sept. 2018 2,000.00 01 General Fund KB FABRICATION & WELDING INC.Install Rooftop Ladders on PD Admin 2,203.77 Date: 10/18/18 01:06:59 PM Page: 3Meridian City Council Meeting Agenda October 23, 2018 – Page 256 of 371 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund KQXR, KJOT, KRVB, KTHI Art Week Radio Ads 9/4/18-9/7/18 1,000.00 01 General Fund LANGSTON & ASSOCIATES Old City Hall Appraisal Fee 3,500.00 01 General Fund LAWN CO MAINTENANCE 19-0014 price code 1/landscape maintenance contract 10/2018 20,621.00 01 General Fund LEXIS NEXIS On line legal research Sept 2018 130.00 01 General Fund LOGAN SIMPSON DESIGN 18-0395 Comp Plan Consultation-Foundation/Visioning work 9,587.40 01 General Fund LOWE'S sika flex & silica sand for Settlers Park - qty 28 280.36 01 General Fund LS REFEREEING 19-0050 basketball officials 10/2-10/12/18 - qty 26 games 1,417.50 01 General Fund LS REFEREEING basketball officials 9/24-9/28/18 - qty 14 games 681.25 01 General Fund MEMORIAL MONUMENTS, INC.Kleiner Memorial Plaza paver engraving - qty 1 140.00 01 General Fund MERIDIAN VETERINARY CLINIC Vet Care for K9 Dory 216.80 01 General Fund MERIT PROFESSIONAL COATING - BOISE, INC. 18-0309 City Hall painting final invoice 2,210.90 01 General Fund MIKE BARTON Expense Report: M. Barton, NRPA Conf, Indianapolis IN, 42.10 01 General Fund MISTER CAR WASH Sept 2018 Car Washes 150.00 01 General Fund MODERN PRINTERS 220/Print postcards for open house 56.00 01 General Fund MODERN PRINTERS Property Forms, Custody Forms and Business cards 369.00 01 General Fund MOTIONS DANCE STUDIO instructor fee-Capoeira,Dazzle/Dance,Cheer 9/5-9/28/18 x 49 1,444.00 01 General Fund MOTOROLA Short Antennas for Portable Radios 111.72 01 General Fund MOUNTAIN WEST, LLC playground bark for Gordon Harris Park - qty 130 yds 3,655.00 01 General Fund MOUNTAIN WEST, LLC playground bark for Kleiner Park - qty 110 yds 3,115.00 01 General Fund NAPA AUTO PARTS 220/wiper blades, MF036 15.98 01 General Fund NESMITH BROTHERS TOWING Tow Avenger from Scene of Accident # 26 75.00 01 General Fund NESMITH BROTHERS TOWING Tow from Bruneel to ACE Unit # 26 65.00 01 General Fund NET SUPPORT INC Annual Maintenance Renewal NSS 180.00 01 General Fund NORTHWEST PAINTING paint Seasons Park restroom building 3,300.00 01 General Fund NUTRIEN AG SOLUTIONS, INC.Sonar pond chemical - qty 2 3,958.44 01 General Fund OFFICE DEPOT, INC.220/ pack 50 CD/DVD sleeves 4.99 01 General Fund OFFICE DEPOT, INC.220/Office supplies, files, tape, pens, markers, toner 394.34 01 General Fund OFFICE DEPOT, INC.220/office supplies, steno book, tray, folder, toner 149.06 01 General Fund OFFICE DEPOT, INC.4 white boards, inspectors area, Sam, Brent and conf rm 552.92 01 General Fund OFFICE DEPOT, INC.breakroom supplies, whiteboard cleaner, chairmat 158.02 01 General Fund OFFICE DEPOT, INC.cards & envelopes x qnty3 27.19 01 General Fund OFFICE DEPOT, INC.chairmat for K. Watts- damaged and lost on route (89.45) 01 General Fund OFFICE DEPOT, INC.charimat for K. Watts 89.45 Date: 10/18/18 01:06:59 PM Page: 4Meridian City Council Meeting Agenda October 23, 2018 – Page 257 of 371 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund OFFICE DEPOT, INC.Commission meeting binders - qty 12 84.24 01 General Fund OFFICE DEPOT, INC.copy paper x qnty 1 11.26 01 General Fund OFFICE DEPOT, INC.Copy paper, calendar, wall clock 48.86 01 General Fund OFFICE DEPOT, INC.copy paper, folders, laminating pouches - qty 7 107.62 01 General Fund OFFICE DEPOT, INC.floor mat 19.82 01 General Fund OFFICE DEPOT, INC.folders & shipping labels - qty 3 18.12 01 General Fund OFFICE DEPOT, INC.legal pads, stapler 14.53 01 General Fund OFFICE DEPOT, INC.literature holder - qty 1 6.85 01 General Fund OFFICE DEPOT, INC.Notebook for inspector 5.59 01 General Fund OFFICE DEPOT, INC.office supplies, Dry Erase markers, Erasers, Black Sharpie 24.86 01 General Fund OFFICE DEPOT, INC.shipping tags - qty 2 14.54 01 General Fund OFFICE DEPOT, INC.tab dividers for Commission binders - qty 12 28.08 01 General Fund OFFICE DEPOT, INC.tape, pens 49.19 01 General Fund OFFICE TEAM 18-0318 w/e 9/21 John Hale Contract Labor Records Retention 619.42 01 General Fund OFFICE VALUE - MERIDIAN Monitor Wipes for PD 35.99 01 General Fund OFFICE VALUE - MERIDIAN Plates, Bowls, Paper, Post its, Staples, Pens & Markers 196.03 01 General Fund ON THE SPOT CLEANERS #15 Dry Cleaning for PD Uniforms 945.00 01 General Fund OVERHEAD DOOR COMPANY 220/Repair garage door, St. 4 197.00 01 General Fund OXARC, INC.Helium Tank Rental for United Way 2018 106.19 01 General Fund OXARC, INC.Oxone chemical for water features - qty 1 167.03 01 General Fund PAIGE MECHANICAL GROUP, INC.Install sphere flexes in heat pumps 1,045.00 01 General Fund PAUL'S MERIDIAN STINKER Emission Test for Unit # 3 15.00 01 General Fund PORTAPROS, LLC portable toilets for Champion Park 9/5-9/14/18 99.00 01 General Fund PORTAPROS, LLC portable toilets for MYB 9/18-10/11/18 276.00 01 General Fund RANDY S LATTIMER instructor fee - Line Dancing 9/2-9/30/18 - qty 19 228.00 01 General Fund REAL ANIMAL MANAGEMENT 18-0030 goose management - September 2018 2,400.00 01 General Fund RMT EQUIPMENT 18-0511 Smithco Spray Star turf sprayer SN: 300G299 - qty 1 65,253.00 01 General Fund RMT EQUIPMENT Jacobsen HR700 mower repair 844.00 01 General Fund SBI CONTRACTING restroom toilet partition install at Chateau Park - qty 3 2,040.00 01 General Fund SCHINDLER ELEVATOR CORP Elevator service agreement 10/1-12/31/18 1,590.00 01 General Fund SCHINDLER ELEVATOR CORP PD Elevator Maintenance 2,931.60 01 General Fund SHERWIN-WILLIAMS CO.Spray Cans to Paint New PD Roof Ladders 21.98 01 General Fund SHRED-IT USA, LLC.Credit on account for due to price increase error (32.75) 01 General Fund SHRED-IT USA, LLC.Document Shredding September 2018 115.50 01 General Fund SIGNS, ETC steel dog silhouettes for Bark Park - qty 15 2,331.04 01 General Fund SILVER CREEK SUPPLY 2 wire for Tully Park - qty 1,000 feet 333.00 01 General Fund SILVER CREEK SUPPLY irrigation mainline parts for Tully Park - qty 3 133.61 Date: 10/18/18 01:06:59 PM Page: 5Meridian City Council Meeting Agenda October 23, 2018 – Page 258 of 371 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund SOCIETY-HUMAN RESOURCE MNGMT SHRM Membership Renewal C Ritchie 11/1/18-10/31/19 189.00 01 General Fund SOCIETY-HUMAN RESOURCE MNGMT SHRM Membership Renewal C. Barney 11/1/18-10/31/19 189.00 01 General Fund SUNBELT RENTALS dump trailer rental for playground bark hauling 10/2/18 100.00 01 General Fund SYNCB/AMAZON 220/5 safety videos 102.55 01 General Fund SYNCB/AMAZON 220/carabiners-equip, phone case, telephone 173.36 01 General Fund SYNCB/AMAZON Bookends, Blindspot Mirrors 83.40 01 General Fund TATES RENTS (GENERAL OFFICE)jumping jack compactor rental-Tully Park mainline project 459.00 01 General Fund TATES RENTS (GENERAL OFFICE)propane for forklift 23.62 01 General Fund TATES RENTS (GENERAL OFFICE)trencher rental for Tully mainline 9/24-10/3/18 2,281.56 01 General Fund TENZINGA Tenzinga Performance Management Annual License Fee 480.00 01 General Fund THE UPS STORE Ground Commercial Tracking# 1ZE786060302445181 15.49 01 General Fund THE UPS STORE Postage to send Evidence to Lab 47.54 01 General Fund TOTAL SYSTEM SERVICES 18-0432 Installation/Modifications of HVAC new Com Dev bldg 8,336.25 01 General Fund TOTAL SYSTEM SERVICES 220/repair fan in bathroom, St. 5 109.52 01 General Fund TOTAL SYSTEM SERVICES Data aire unit #2 repair, service 9/5/18 2,535.00 01 General Fund TOTAL SYSTEM SERVICES Fall maintenance changed filter and cleaned HVAC 1,190.00 01 General Fund TOTAL SYSTEM SERVICES Lanark Parks Shop HVAC maintenance 380.00 01 General Fund TOTAL SYSTEM SERVICES Mens Restroom Exhaust Fan Repair 605.17 01 General Fund TOTAL SYSTEM SERVICES Patrol HVAC Troubleshoot 123.00 01 General Fund TREASURE VALLEY COFFEE Coffee, Tea, Hot Choco, Cream, Sugar, Cups & Cooler Rent 364.85 01 General Fund TURF EQUIPMENT & IRRIGATION Toro sprayer repair parts - qty 4 579.38 01 General Fund USSSOA 18-0347 Flag Football officiating 9/10-9/21/18 x 14 games 1,458.38 01 General Fund VALLEY REGIONAL TRANSIT 18-0173, Senior Service Contribution Dial- a Ride, April 201 7,868.00 01 General Fund VLCM RMVD Misc Items Training by Jennifer 5/31-6/1 1,565.00 01 General Fund WAHOOZ FAMILY FUN ZONE Meridian Middle School Youth Safety Summit x qnty 155 2,199.36 01 General Fund WAHOOZ FAMILY FUN ZONE MPR team-building activity 9/19/18 - qty 37 739.63 01 General Fund WAHOOZ FAMILY FUN ZONE Treasure Valley Youth Safety Summitt x qnty 220 3,735.46 01 General Fund WILBUR-ELLIS CO.herbicide & pond chemicals for all parks - qty 31 1,995.00 01 General Fund WILBUR-ELLIS CO.Sonar pond chemical - qty 2 3,958.44 01 General Fund WL MAY CO.220/water fridge filters 848.98 01 General Fund WW GRAINGER, INC 220/18 pr safety glasses, training 59.04 01 General Fund WW GRAINGER, INC 220/Glue Remover, wall brush, Shop supplies, St. 2 28.73 01 General Fund XEROX CORPORATION - PASADENA BOW-588861 220/copier charges, Sept 2018 636.13 Date: 10/18/18 01:06:59 PM Page: 6Meridian City Council Meeting Agenda October 23, 2018 – Page 259 of 371 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund XTREME EPOXY IDAHO, LLC.epoxy MYB restroom floors from ADA repairs 4,400.00 01 General Fund XTREME EPOXY IDAHO, LLC.epoxy Storey Park restroom floor from ADA repair 1,760.00 Total 01 General Fund 387,593.85 07 Impact Fund ANVIL FENCE CO 18-0234 pay#5 BP3 fence/gates-Discovery Park thru 9/30/18 70,399.75 07 Impact Fund D & A DOOR & SPECIALTIES, INC.18-0238 pay #1 DoorsFramesHardware-Discovery Park 9/30/18 30,324.00 07 Impact Fund DAVID EPLEY & ASSOCIATES 18-0240 pay#1 BP11 painting for Discovery Park thru 9/30/18 7,465.00 07 Impact Fund DEBEST PLUMBING, INC 18-0242 pay#8 BP14 plumbing for Discovery Park thru 9/30/18 28,507.83 07 Impact Fund FRANZ WITTE LANDSCAPE 18-0233 pay#7 BP2 landscaping-Discovery Park thru 9/30/18 82,175.00 07 Impact Fund H.D. FOWLER COMPANY valve for Discovery Park - qty 1 1,575.00 07 Impact Fund KREIZENBECK, LLC 18-0223 CM svcs & general conditions-Discovery Park-pay #9 47,432.86 07 Impact Fund LANDON ENTERPRISES 18-0249 pay#5 BP4 concrete for Discovery Park thru 9/30/18 81,510.00 07 Impact Fund LUCKYDOG RECREATION 18-0251 pay#2 BP13 PicnicShelter-Discovery Park thru 9/20/18 40,077.84 07 Impact Fund POWER PLUS, INC.18-0243 pay#6 BP16 electrical-Discovery Park thru 9/30/18 96,465.38 07 Impact Fund PRECISION STEEL & GYPSUM, INC.18-0239 pay#1 drywall,acoustical-Discovery Park thru 9/30/18 11,210.00 07 Impact Fund SPF WATER ENGINEERING, LLC 15-0468 prof services for Borup Park well & pump Sept 2018 960.00 07 Impact Fund THE LAND GROUP, INC.16-0355/18-0459 A&E svcs-Discovery Park - September 2018 7,043.75 Total 07 Impact Fund 505,146.41 20 Grant Fund governmental MERIDIAN DEVELOPMENT CORPORATION Reimburse for sidewalk contract bid CDBG grant program 2,174.00 Total 20 Grant Fund governmental 2,174.00 60 Enterprise Fund A-1 STAMP & MABEL'S LABELS Color Ink Pad Qty 2 15.00 Date: 10/18/18 01:06:59 PM Page: 7Meridian City Council Meeting Agenda October 23, 2018 – Page 260 of 371 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund A-1 STAMP & MABEL'S LABELS notary rebuildt stamp for K. Glenn 15.00 60 Enterprise Fund A-1 STAMP & MABEL'S LABELS Notary stamp for Alex Freitag 35.00 60 Enterprise Fund A-1 STAMP & MABEL'S LABELS Rebuild notary stamp for Diana Russell 15.00 60 Enterprise Fund A-1 STAMP & MABEL'S LABELS Self Inking Stamp FAILED Qty 2 40.00 60 Enterprise Fund ACCELA, INC.19-0002 Accela Land Management Annual Maintenance Support Re 11,906.97 60 Enterprise Fund ADA COUNTY HIGHWAY DISTRICT 18-0451,18-0212,ACHD Pine Water/Sewer Rep. thru 9/30/18 45,197.27 60 Enterprise Fund ADA COUNTY PROCESSING CENTER Releaes of Liability,#54629,#17977,#06044,#17310,#A70813 3.50 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 18-0182 Troubleshoot com alarms & HMI/SCADA programming 1,091.26 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC 18-0389 FY18 SCADA Final Invoice for System Upgrades 61,725.95 60 Enterprise Fund ALTA CONSTRUCTION 18-0486 CO1 Rose Circle Water Main Replacement, , service to 12,340.65 60 Enterprise Fund ALTERNATIVE WASTEWATER SYSTEMS Bittercreek Sub Inspections services as of 9/30/18 2,750.00 60 Enterprise Fund AME ELECTRIC 18-0435,PRV 14&18,Control System Upgrades as of 9/28/18 55,480.00 60 Enterprise Fund AMERICAN PUBLIC WORKS ASSOCIATION Certified Public Infrastructure Inspector, David Heaton 145.00 60 Enterprise Fund ANDREW BOHLING Refund: wat/sewer/trash, #03150908-06, 2163 W. Root Creek St 60.63 60 Enterprise Fund ANTHONY & CHRISTINE BURT Refund: wat/sewer/trash, #37373114-02, 2924 S Denali Way, 62.91 60 Enterprise Fund ASSOC OF IDAHO CITIES AIC Water Academy full day David Miles 125.00 60 Enterprise Fund BENJAMIN PAUL & KIMBERLY WORKENTINE Refund: wat/sewer/trash, #15222370-03, 1948 W. Parkstone St. 126.46 60 Enterprise Fund BOWEN COLLINS & ASSOCIATES, INC 17-0319,PRV Control System Upgrades, 9/1-9/28/18 2,626.00 60 Enterprise Fund BRAD & JAMIE BERLS Refund: wat/sew/trash, #34601911-03, 4199 E Pine Bluff Dr. 72.20 60 Enterprise Fund BRENT COPPIETERS Refund: wat/sewer/trash, #14470606-02, 1757 N Tessa Ave. 54.51 Date: 10/18/18 01:06:59 PM Page: 8Meridian City Council Meeting Agenda October 23, 2018 – Page 261 of 371 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund CAREER TRACK MS2 Annual Renewal Fy19-12/4/18-12/4/19-KTabarini & AMcNutt 199.00 60 Enterprise Fund CARL'S CYCLE SALES Labor & parts for tuneup & service on 2006 Kawasaki mule 401.97 60 Enterprise Fund CARL'S CYCLE SALES Labor for tune up & service on 2003 Kawasaki mule 820.73 60 Enterprise Fund CHERESE TARTER Refund: wat/sewer/trash, #09901310-03, 942 W Yosemite Dr., 59.41 60 Enterprise Fund CITY OF BOISE 18-0474 NPDES Testing (85 tests)2,655.00 60 Enterprise Fund CIVIL ENGINEERING JOBS.COM Franklin Rd Interconnect w/Suez survey service 9/1-9/30/18 1,034.32 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 17-0015,W.Wash&Carlton Water Main Ext. design 9/1-9/30/18 1,116.56 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0130,ACHD,Linder,Ustick-Mcmillan survey 9/1-9/30/18 1,251.21 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0132,ACHD LInder,Cayuse-Chinden,survey service9/1-9/30/18 847.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0334,W.Victory/10Mile,Water Main Ext.design 9/1-9/30/18 3,950.30 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0438,E.Chateau&Jericho,Sewer Main Rep,survey 9/1-930/18 3,489.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0446,Sewer Rep,CIPP FY19 survey service 9/1-9/30/18 4,576.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS Water Main Emergency repair Eagle Rd, survey 9/1-9/30/18 4,506.00 60 Enterprise Fund COMMUNITY PLANNING ASSOC FY19 Annual Membership Dues - 1st Quarter 7,819.50 60 Enterprise Fund CONDOC Well32,WRRF,Well22, billing services thru 9/30/18 229.95 60 Enterprise Fund CONRAD PAUL JEFFRIES Refund: wat/sew/trash, #04703804-02, 645 W Laughton Dr., 85.00 60 Enterprise Fund DECKER PROPERTY MGMT Refund: wat/sew/trash, #35350296-02, 2467 E. Indian Creek Dr 238.25 60 Enterprise Fund DIGLINE, INC.Digline Monthly Tickets Qty 960 1,714.82 60 Enterprise Fund ENDRESS + HAUSER, INC Transducers to replace pressure indicators 1 & 2 at influent 1,923.89 60 Enterprise Fund ENERGY MANAGEMENT CORPORATION Labor for 24,000hr service on centrifudge 1 motor 500.00 Date: 10/18/18 01:06:59 PM Page: 9Meridian City Council Meeting Agenda October 23, 2018 – Page 262 of 371 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund EWING CO., INC.18-0354,Well 32,Construction Pumping Facility, 9/1-9/30/18 102,754.23 60 Enterprise Fund EWING CO., INC.18-0448,18-0447,WRRF Headworks,construction 9/1-9/30/18 437,693.00 60 Enterprise Fund FASTENAL COMPANY Nitrile gloves-size med & L plus disposalbe respirators 339.21 60 Enterprise Fund FASTENAL COMPANY Nuts & bolts to repair step screen 2, influent (9 qty)9.00 60 Enterprise Fund FISHER SCIENTIFIC Fyrite CO2 gas indicator 439.93 60 Enterprise Fund FOUR DOORS LLC Refund: Surety-2016-0082, Stonethrow Sub., Orig CR17-005 10 53,666.02 60 Enterprise Fund GAYLEN & JEANNE SPEAR Refund: wat/sewer/trash, #23010480-03, 724 NW 8th St., 22.18 60 Enterprise Fund GOBLE SAMPSON ASSOCIATES, INC.Element hose & load sure hose (4 qty)619.70 60 Enterprise Fund GREGORY & MELISSA MALLO Refund: wat/sewer/trash, #06069260-04, 2291 E Meadow Wood Dr 65.42 60 Enterprise Fund GREGORY & HEIDI JOHNSON Refund: wat/sewer/trash, #45200105-03, 1280 E. Pienza St., 172.69 60 Enterprise Fund HACH COMPANY LDO service for FY19 10/1/18-9/30/18 7,744.00 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Duct tape, washers, cleaner & stretch wrap (10 qty)116.43 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Inspection Camera's - qty 4 796.00 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Screws (1 pkg) plus cordless drill w/sleeve & attachments (3 202.23 60 Enterprise Fund HYDRO LOGIC INC 18-0258 Well 33,Design & consulting services thru Aug 2018 19,870.00 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business cards L. Davis Qty 1 46.25 60 Enterprise Fund IDEAL PROPERTY OPTIONS, LLC.Refund: wat/sewer/trash, #16313254-02, 1110 W. Kingswood Ct. 72.26 60 Enterprise Fund INSTRUMENT TECHNOLOGIES INC.Labor for calibrations/verifications of flow meters 3,690.05 60 Enterprise Fund INSTRUMENT TECHNOLOGIES INC.Labor for calibrations/verifications of temp indicators 765.00 60 Enterprise Fund INTERSTATE ALL BATTERY CENTER 1.2V AA Batteries 4pk - Qty 4 34.20 Date: 10/18/18 01:06:59 PM Page: 10Meridian City Council Meeting Agenda October 23, 2018 – Page 263 of 371 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund IRMINGER CONSTRUCTION 18-0369,Well 22 Water Treatment const.service8/21-9/30/18 243,400.17 60 Enterprise Fund JACK HENRY & ASSOCIATES INC Bank Charges September 2018 508.08 60 Enterprise Fund JAMES & JAMIE COUCH Refund: wat/sewer/trash, #09099424-04, 4247 N. Mckinley Park 36.03 60 Enterprise Fund JANICE ROMNEY Refund: wat/sewer/trash, #17330346-02, 100 E. Carmel Dr. 53.23 60 Enterprise Fund JANIS GARRETT Refund: wat/sewer/trash, #48800424-02, 5394 S. Tavistock Ave 32.03 60 Enterprise Fund JASON NIDA Refund: wat/sew/trash, #13132040-06, 4926 W Charles St., 300.00 60 Enterprise Fund JAYO LAND DEVELOPMENT COMPANY, INC. Refund: Surety-2016-0088, Hacienda Sub No. 5, Orig CR17-031 27,123.83 60 Enterprise Fund JC CONSTRUCTORS INC 18-0066,WRRF CAp Exp.construction thru 9/30/18 82,175.00 60 Enterprise Fund JEFFERY HILL Refund: wat/sew/trash, #46180421-02, 4150 S Burgo Ln. 64.41 60 Enterprise Fund JUB ENGINEERS 18-0425 Task Order 10931 Wetwell Evals North & South Black C 7,627.20 60 Enterprise Fund JYH-HAW/HSE-HUI Refund: wat/sewer/trash, #36690756-02, 1703 S Goldsmith Ave. 137.48 60 Enterprise Fund KYLE RADEK Per Diem: K. Radek, Floodplain Mngt Conf., Tucson AZ,213.50 60 Enterprise Fund LAWN CO MAINTENANCE 19-0015 price code 2/landscape maintenance contract 10/2018 3,393.25 60 Enterprise Fund MARTIN & SHEILA MCWILLIAMS Refund: wat/sewer/trash, #19102611-03, 3624 E. Tahiti Dr., 78.67 60 Enterprise Fund MICHAEL CHANEY & VICKIE Chaney Easement Payment for Victory PRV 10,000.00 60 Enterprise Fund MICHAEL KENNER Refund: wat/sewer/trash, #35350273-02, 2909 S Tagish Way, 146.49 60 Enterprise Fund MIDPOINT BEARING Dodge spherical roller bearing insert 310.26 60 Enterprise Fund MODERN PRINTERS contractor cards for residential notice x qnty 200 27.00 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 18-0116,Well 28 Water Treatment,design thru 9/28/18 16,672.50 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 18-0169,WRRF Centrate Mod.design service thru 9/28/18 6,437.50 Date: 10/18/18 01:06:59 PM Page: 11Meridian City Council Meeting Agenda October 23, 2018 – Page 264 of 371 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Paint for Maintenance truck C9868 (12 qty)67.92 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Roll pins to repair tertiary filter 3 (100 qty)23.18 60 Enterprise Fund MYFLEETCENTER.COM Oil/filter change C19841 Inspection vehicle 51.19 60 Enterprise Fund NAPA AUTO PARTS Instant gasket maker (3 qty)71.97 60 Enterprise Fund NAPA AUTO PARTS Washer Fluid Qty 4 10.76 60 Enterprise Fund NAPA AUTO PARTS Wipes, cloths, washer fluid for inspections vehicles 85.80 60 Enterprise Fund NORCO M-100 Gun 10 Wire Qty 1 156.07 60 Enterprise Fund OFFICE DEPOT, INC.2 Monitor stands for Stephen H 50.42 60 Enterprise Fund OFFICE DEPOT, INC.Copy Paper, markers 63.95 60 Enterprise Fund OFFICE DEPOT, INC.Hole reimforcement rings 2.19 60 Enterprise Fund OFFICE DEPOT, INC.Post it flags 0.87 60 Enterprise Fund OFFICE DEPOT, INC.Post it notes and post it flags 44.52 60 Enterprise Fund OFFICE VALUE - MERIDIAN Binder, Wall Calendar Qty 4 42.38 60 Enterprise Fund OFFICE VALUE - MERIDIAN Certification/Award Frames Qty 3 14.94 60 Enterprise Fund OFFICE VALUE - MERIDIAN Coffee (2 qty)22.76 60 Enterprise Fund OFFICE VALUE - MERIDIAN Coffee (6 qty)66.84 60 Enterprise Fund OFFICE VALUE - MERIDIAN Coffee Creamer, Mail Labels, Envolopes Qty 11 150.69 60 Enterprise Fund OFFICE VALUE - MERIDIAN Gold Medallion Cert Seals Qty 6 29.34 60 Enterprise Fund OFFICE VALUE - MERIDIAN Index Cards, Binders, Tape, Desk Planner Qty 19 306.43 60 Enterprise Fund OFFICE VALUE - MERIDIAN Magnifier Qty 2, Coffee Creamer Qty 1 50.91 Date: 10/18/18 01:06:59 PM Page: 12Meridian City Council Meeting Agenda October 23, 2018 – Page 265 of 371 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund OFFICE VALUE - MERIDIAN Post it Holder, Letter Tray Holder Qty 2 13.82 60 Enterprise Fund OFFICE VALUE - MERIDIAN Poster Frame, Post it Holder, Letter Tray Qty 8 151.96 60 Enterprise Fund OFFICE VALUE - MERIDIAN Poster Frames Qty 2 75.98 60 Enterprise Fund OFFICE VALUE - MERIDIAN Wall Hooks, Cert Medallion Seals, Frames Qty 19 95.66 60 Enterprise Fund OFFICE VALUE - MERIDIAN Waste Basket Qty 3 15.87 60 Enterprise Fund PACIFIC STEEL & RECYCLING Steel for confined space unit (14 qty)541.00 60 Enterprise Fund PACIFIC STEEL & RECYCLING Steel for stock (4 qty)98.38 60 Enterprise Fund PASCOE FAMILY TRUST Refund: wat/sewer/trash, #7709500-01, pymt made in error 388.09 60 Enterprise Fund PINNACLE DEVELOPMENT Refund: wat/sew/trash, #31526308-01, 195 S. Adkins Way, 316.12 60 Enterprise Fund R. WAYNE CASTLE & DARCIE E. CASTLE Refund: wat/sewer/trash, #47010325-02, 3637 E Shaver St., 71.23 60 Enterprise Fund ROBER A JR. & RACHEL WALL Refund: wat/sewer/trash, #04707004-02, 203 W. Bacall Dr., 118.18 60 Enterprise Fund ROBERT & VIRGINIA ROBERTS Refund: wat/sew/trash, #05500256-04, 618 E Ocelot Ct., 77.28 60 Enterprise Fund SAMUEL & CHRISTINE EVANS Refund: wat/sew/trash, #03035090-02, 1921 W Cedar Grove St. 108.93 60 Enterprise Fund SCHMIDT CONSTRUCTION CO INC WEll 28 water treatment construction service 7/2/18 6,406.32 60 Enterprise Fund SHRED-IT USA, LLC.Document Shredding September 2018 73.65 60 Enterprise Fund SYNCB/AMAZON AC Adapter for Laptop, Laptop Charger Qty 2 41.98 60 Enterprise Fund SYNCB/AMAZON Button batteries (1pkg)13.71 60 Enterprise Fund SYNCB/AMAZON Desk Calendars, Wall Calendars Qty 2 36.63 60 Enterprise Fund SYNCB/AMAZON Ergonomic Key Board Qty 2 106.13 60 Enterprise Fund SYNCB/AMAZON Ergonomic Mouse, Qty 1 24.98 Date: 10/18/18 01:06:59 PM Page: 13Meridian City Council Meeting Agenda October 23, 2018 – Page 266 of 371 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund SYNCB/AMAZON FY18 Credit for return of KB600 Keyboard Qyt1 (304.59) 60 Enterprise Fund SYNCB/AMAZON FY18 Credit Return Numeric Keypad Qty 1 (28.68) 60 Enterprise Fund SYNCB/AMAZON FY18 Self Training Manuals, Water Treatment 2,3&4, Dis 3,4 770.93 60 Enterprise Fund SYNCB/AMAZON Laptop Charger, Wireless Mouse, Wireless Keyboard Qty 4 83.08 60 Enterprise Fund SYNCB/AMAZON Numeric Pad, Wireless Mouse, Contoured Keyboard Qty 3 390.19 60 Enterprise Fund SYNCB/AMAZON USB A Cable Qty 1 19.08 60 Enterprise Fund SYNCB/AMAZON Wireless Mouse, Wrist Pad Qty 5 92.12 60 Enterprise Fund TELANSWER, INC After Hour Answering Service 10/1 to 10/31/18 163.10 60 Enterprise Fund TERRY & SHIRLEY CHESNUT Refund: wat/sewer/trash, #18430154-02, 2225 N. Josie Way, 45.17 60 Enterprise Fund TRAVIS KISSIRE Reimburse T. Kissire, exam fees to upgrade collections IV to 174.00 60 Enterprise Fund TRUEPOINT SOLUTIONS LLC 19-0061 TruePoint Utility Billing Annual SMA 30,000.00 60 Enterprise Fund TYLER NORD & PETER & STEPHANIE KUNKEL Refund: wat/sew/trash, #35356026-05, 1842 E Fireside Dr., 64.64 60 Enterprise Fund UNITED OIL Oil for stock (56 qty)574.45 60 Enterprise Fund USA BLUEBOOK Buffer Pouches, Deionized Water, Brass Nipple Qty 14 379.90 60 Enterprise Fund USA BLUEBOOK Carry Case, Coupler, Needle Valve, Water Testing PVC Qty 18 1,152.09 60 Enterprise Fund USA BLUEBOOK PVC Coupling, Hydrant WrenchSocket Reducing Coupling Qty 10 358.88 60 Enterprise Fund WALTER & BARBARA CALLAHAN Refund: wat/sew/trash, #36690092-03, 1341 E Beagle St., 99.22 60 Enterprise Fund WW GRAINGER, INC Microporous hooded coverall-size L (1 pkg)125.16 60 Enterprise Fund WW GRAINGER, INC Solenoid valve to repair pump on screwsucker (2 qty)423.98 60 Enterprise Fund WW GRAINGER, INC SS worm gear hose clamp 12.23 Date: 10/18/18 01:06:59 PM Page: 14Meridian City Council Meeting Agenda October 23, 2018 – Page 267 of 371 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB570607 b/w (546 qty) & color (1,342 qty) images 69.83 Total 60 Enterprise Fund 1,303,914.46 Report Total 2,198,828.72 Date: 10/18/18 01:06:59 PM Page: 15Meridian City Council Meeting Agenda October 23, 2018 – Page 268 of 371 City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 8 Project File Number: Item Title: Items Moved From Consent Agenda Meeting Notes: Changes to Agenda: None Item #9A: Verado West (H-2018-0085) Application(s): Development Agreement Modification Annexation & Zoning Preliminary Plat Size of property, existing zoning, and location: This site consists of 17.35 acres of land, zoned R-15, located at the SEC of N. Locust Grove Rd. & E. Ustick Rd. at 3090 N. Locust Grove Rd. History: None Comprehensive Plan FLUM Designation: MDR (3-8 units/acre) Summary of Request: The applicant is proposing an amendment to the existing DA for Verado Subdivision to include the subject property in the agreement; the first 2 phases of Verado exist to the east of this site. Annexation & zoning of 19.44 acres of land with an R-15 zoning district is requested. The proposed gross density of the development is 7.4 units/acre consistent with the density desired in the MDR FLUM designation. The applicant is requesting the R-15 district specifically for the 3’ wide side yard setbacks. A preliminary plat is proposed consisting of 128 (reduced from 132) building lots & 18 common lots on 17.35 acres of land in the proposed R-15 district; a revised plat has been submitted since the Commission hearing that depicts 4 fewer lots than originally proposed along the southern boundary of the subdivision. The subdivision is proposed to develop in 2 phases starting at the east end of the property. The minimum property size of the proposed building lots is 3,081 s.f. with an average lot size of 3,573 s.f. Access to the development is proposed from the east through Verado Subdivision & from the south through Chamberlain Estates Sub.; no access is proposed via Ustick or Locust Grove Rds. All streets within the development are proposed to be publ ic although reduced street sections (i.e. 27’) are proposed for Laugh Ridge Ave., Ringneck St., Stormy Dr. and Summerbrook Ave. (i.e. the “loop” road), which will only allow parking on one side of these streets - on the inner side of the loop. The UDC requires a minimum of 10% qualified open space and one site amenity to be provided. The applicant proposes 11.2% (or 1.94 acres) qualified open space consisting of internal common area, a micro-path, some parkways, and half the street buffers along adjacent arterial streets. A 6,500 s.f. small dog park with a seating area and a segment of the City’s multi-use pathway system is proposed adjacent to the South Slough at the SEC of the development as amenities. A mix of single-family detached & attached homes is proposed within the development. Single-level homes, mostly attached, are proposed along the north & west boundaries of the site adjacent to Ustick & Locust Grove Roads and along the south boundary adjacent to existing homes in Chamberlain Estates Sub. Conceptual building elevations were submitted for future homes in this development; building materials consist of horizontal & vertical siding with stone/brick veneer accents. Staff concerns: The number of narrow lots proposed has a significant impact on the amount of on-street parking available for guests due to the close proximity of driveways. ACHD’s staff report recommends that the City ensure adequate parking is provided on-site as on-street parking is restricted. NO on-site (i.e. off-street) parking is proposed above the minimum for each lot. Past experience has shown that limited on-street parking has created problems with visitors parking in restricted areas that then block travel lanes needed for emergency access and in adjacent neighborhoods. Narrow lots limit the variation in housing types and limits the homes being constructed on lots from having varied step backs in building setbacks within the development to articulate and break up the front wall planes of structures visible from interior streets (all homes are constructed at the same setback with a garage dominated design that diminishes community character). The applicant is requesting that this development be combined with the previous phases to construct much of the same housing types. The Council should determine if more variation in lot sizes is needed in this area to provide more housing diversity throughout the entire Verado development. While the proposed open space meets & is slightly above the minimum required, it’s not ideal as it’s ALL located at the east end at the entrance to the development. At the Commission hearing, the Commission directed the Applicant to revise the plat prior to the Council meeting to relocate the internal common area further to the west within Blocks 4 or 5 and eliminate 2 building lots resulting in 11% open space and a “through” common area to be more central and accessible to all residents. The applicant revised the plat slightly to increase the common area to just over 11% by adding parkways within the landscape strips at the end of blocks but did not relocate the common area or eliminate lots as directed and requests Council approval of the open space as proposed. Commission Recommendation: Approval Summary of Commission Public Hearing: i. In favor: Jim Conger, Conger Management Group (Applicant’s Representative); Will Dilmore ii. In opposition: Michael Simpson, Megan Izzo iii. Commenting: Chris Catherman, Paul Nielson, Chuck Catherman iv. Written testimony: Conger Management Group, Applicant’s Representative v. Key Issue(s): a. Concern pertaining to the routing of the lateral through this site and possible flooding to downstream users; b. Need for an access via Locust Grove Rd. or Ustick Rd. to help disperse traffic – concern that traffic volumes will be too high going through existing neighborhoods; c. Not enough transition in lot sizes along southern boundary of development; d. Desire for single-story homes to be constructed instead of 2-story along the southern boundary of the development; e. Opinion that proposed density is too high, no personality or uniqueness to the proposed homes, eaves that don’t go all the way back, homes too close together (i.e. 3’ side setbacks too narrow). Key Issue(s) of Discussion by Commission: i. The Applicant’s request to pipe the South Slough that crosses the southeast corner of the site (Note: After the Commission hearing, a letter was received from NMID stating the South Slough was renamed to the Finch Lateral in 1994; as such, it’s not considered to be a creek/natural waterway that is required to be left open by UDC 11-3A-6); ii. Applicant’s proposal for units to be owner occupied, not rental units; iii. Which units/elevations will have eaves and which won’t (concept elevations all show eaves – no elevations were submitted for those without eaves); iv. Concern there isn’t sufficient parking provided on the site, specifically for guests; v. Location of open space at entry of development as opposed to further to the west in a more central location within the development as recommended by Staff; vi. Concern that an access via E. Ustick Rd. or N. Locust Grove Rd. is needed for the development so that traffic isn’t being funneled through adjacent neighborhoods (ACHD estimates 1,246 trips per day generated from this development). Commission Change(s) to Staff Recommendation: i. Modification to condition #1.1.1C to require single-level homes along the southern boundary of the development. ii. Applicant should modify the proposed development plan as recommended by Staff per condition #1.1.6 prior to the City Council hearing. Outstanding Issue(s) for City Council: i. Staff deleted condition #1.1.5, which required the South Slough to be left open as a natural waterway in accord with NMID’s letter which states the waterway is actually the Finch Lateral which is allowed to be piped as requested by the Applicant. ii. The Applicant requests Council approval to install the street buffer landscaping along Locust Grove & Ustick Rds. for Phase 2 with the 2nd phase of development rather than with the 1st phase as required in DA provision #5.1e. iii. Relocation of the internal common open space and reduction of 2 building lots resulting in a “through” common area as recommended by the Commission; or, as proposed by the Applicant Written Testimony since Commission Hearing: Bill Cassinelli [against: 1) front yards are almost entirely concrete; 2) No eaves on homes – design should include eaves all the way around the houses; 3) either allow an access via Locust Grove or Ustick or reduce density – too much traffic on neighborhood streets; 4) all elevations are the same (i.e. cookie cutter design)]; Chuck & Christine Catherman (in support of project & in favor of plan to build single-level homes adjacent to their property) Evan & Analyn Frasure (in favor of development); and, Kimberly Porter (in favor) Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018-0085, as presented in the staff report for the hearing date of October 23, 2018: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0085, as presented during the hearing on October 23, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0085 to the hearing date of October 23, 2018 for the following reason(s): (You should state specific reason(s) for continuance.) Item #9B: Owyhee High School (H-2018-0075) Application(s): Annexation & Zoning Conditional Use Permit Size of property, existing zoning, and location: This site consists of 108.76 acres of land, zoned RUT in Ada County, located west of N. McDermott Rd. on the north side of W. Ustick Rd. at 7020 W. Ustick Rd. History: None Comprehensive Plan FLUM Designation: MDR; a school site is designated on the FLUM in this general area. This project was heard by the City Council on October 2nd and continued to the October 23rd hearing. In consideration of approval of the project, the City Council directed Staff to prepare a recommendation for Development Agreement provisions and conditions of approval for the Conditional Use Permit. Because Staff and subsequently the Planning & Zoning Commission recommended denial of the project, no conditions of approval were included in the Staff Report. The staff recommendation along with a revised conceptual development plan submitted by the Applicant depicting a plan for the southern portion of the school property and the Spriggel property, both anticipated to develop in the future with residential uses, are attached to this memo. Written Testimony since the last hearing: Jeff Bower, Givens Pursley (Applicant’s Representative) – in agreement w/recommended conditions of approval; Geoffrey Wardle, Spink Butler (representing Woodside Avenue Investors) – objects to the provision of a stub street only the Flowers property; would like the street to be realigned slightly to the north of the existing NMID facility and stub to the Woodside property. Also requests the school district grant an easement for extension of a sewer distribution line to the properties to the east in the corridor south of the stadium and north of the main baseball diamond (scope of easement TBD) David Ferdinand (on behalf of Baum family) – Offering provision of land for a fire station and EMS facility to assist the school district in the need for closer emergency response in exchange for the ability to have sewer & water available to their property for subsequent annexation and development (currently in Canyon County outside of the City’s AOCI). Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018-0075, as presented during the hearing on October 23, 2018: (Add any proposed modifications to conditions) Continuance I move to continue File Number H-2018-0075 to the hearing date of __________ for the following reason(s): (You should state specific reason(s) for continuance.) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0075, as presented in the staff report dated October 2, 2018, for the following reasons: (You should state specific reasons for denial) City Council Meeting October 23, 2018 Items #9A: Verado West Zoning/Aerial Map Preliminary Plat (REVISED) Preliminary Plat/Landscape Plan (REVISED) Qualified Open Space (REVISED) Overall Open Space Updated Renderings/Elevations for internal lots not adjacent to the street on the side (these homes will not have eaves past the first 4 feet from the front of the home) Elevations for Lots that abut a Street on the Side (i.e. corner lot) (the side elevation of the homes abutting the street will have eaves, all other elevations will not have eaves past the first 4 feet from the front of the home) Photos taken of homes in Verado Subdivision No room for on-street parking Rear of homes Item #9B: Owyhee High School Vicinity/Zoning Map WASD Flower Woodside Acclima Spriggel Site/Landscape Plan Future Residential Future Elementary School Future Residential Out-Parcel Out-Parcel Conceptual Building Elevations Conceptual Building Elevations Current Zoning Map colored = City white = County City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 9 A Project File Number: H-2018-0085 Item Title: Public Hearing for Verado West (H-2018-0085) Public Hearing for Verado West (H-2018-0085) by DevCo Development LLC, Located at 3090 N. Locust Grove Rd. Request: Modification to the Existing Development Agreement to include the subject property in the agreement; and Request: Annexation and Zoning of 19.44 acres of land with an R- 15 zoning district; and Meeting Notes: u✓ APPROVED I TEM SHEET C ouncil Agenda I tem - 8.A . Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing for Verado West (H-2018-0085) by DevCo Development L L C, L ocated at 3090 N. L ocust G rove Rd. C lic k Here for Applic ation Materials C lic k Here to S ign Up to Tes tify at Hearing C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S taff Report S taff Report 10/19/2018 Minutes from Planning and Z oning Commission Minutes 10/11/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 10/19/2018 - 1:16 P M Meridian City Council Meeting Agenda October 23, 2018 – Page 269 of 371 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 10/23/2018 Hearing Type: Council Item Number: 9-A Project Name: Verado West Project No.: H-2018-0085 Active: ❑ Page 1 of 2 Signature City -State- I Wish To Sign In Address For Against Neutral Name Zip Testify Date/Time 10/22/2018 Laren Bailey X 10:21:23 AM Dianne 10/22/2018 X Jossis 1:36:59 PM Karen 10/22/2018 X Thomas 1:37:27 PM 10/22/2018 Toni Ryan X 1:37:45 PM 10/22/2018 Phil Jossis X 1:37:58 PM Angie 5854 N 10/23/2018 Boise, Id X Dilmore Rosepoint Pl. 5:40:45 PM Richard 1886 N Meridian 10/23/2018 X Jeske Chandra Ave Idaho 83646 5:43:12 PM 4076 E Meridian id 10/23/2018 Paula Garay Goldstone X 83642 5:45:55 PM drive Chris 1838 e Meridian, id 10/23/2018 X X catherman kamay 83646 5:53:35 PM Chuck 1838 a Meridian id 10/23/2018 X X catherman kamay 83646 5:54:13 PM http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=89 10/24/2018 City of Meridian - Public Hearing Sign In Form Tools Page 2 of 2 Go Back To List Export To Excel © 2018 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=89 10/24/2018 2166 E Meridian, Id 10/23/2018 Andrew X X Verado Dr 83646 5:55:04 PM Paul 1812 E Meridian, Id 10/23/2018 X X Nielson Kamay Drive 83646 6:01:28 PM Go Back To List Export To Excel © 2018 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=89 10/24/2018 Verado West – MDA AZ PP H-2018-0085 PAGE 1 STAFF REPORT Hearing Date: October 23, 2018 TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Verado West – MDA, AZ & PP (H-2018-0085) I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, DevCo Development, LLC, has submitted applications for the following: Modification to the existing development agreement for Verado Subdivision to include the subject property in the agreement; Annexation & zoning of 19.44 acres of land with an R-15 zoning district; and, Preliminary Plat consisting of 132 building lots and 18 common lots on 17.35 acres of land in an R-15 zoning district. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed MDA, AZ and PP applications in accord with the conditions of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D. The Commission is not required to make a recommendation on the MDA application; City Council is the decision making body on this application. The Meridian Planning & Zoning Commission heard these items on September 20, 2018. At the public hearing, the Commission moved to recommend approval of the subject AZ and PP requests. a. Summary of Commission Public Hearing: i. In favor: Jim Conger, Conger Management Group (Applicant’s Representative); Will Dilmore ii. In opposition: Michael Simpson, Megan Izzo iii. Commenting: Chris Catherman, Paul Nielson, Chuck Catherman iv. Written testimony: Conger Management Group, Applicant’s Representative v. Staff presenting application: Sonya Allen, Bill Parsons vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. Concern pertaining to the routing of the lateral through this site and possible flooding to downstream users; ii. Need for an access via Locust Grove Rd. or Ustick Rd. to help disperse traffic – concern that traffic volumes will be too high going through existing neighborhoods; iii. Not enough transition in lot sizes along southern boundary of development; iv. Desire for single-story homes to be constructed instead of 2-story along the southern boundary of the development; v. Opinion that proposed density is too high, no personality or uniqueness to the proposed homes, eaves that don’t go all the way back, homes too close together (i.e. 3’ side setbacks too narrow). Meridian City Council Meeting Agenda October 23, 2018 – Page 270 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 2 c. Key Issues of Discussion by Commission: i. The Applicant’s request to pipe the South Slough that crosses the southeast corner of the site (Note: After the Commission hearing, a letter was received from NMID stating the South Slough was renamed to the Finch Lateral in 1994; as such, it’s not considered to be a creek/natural waterway that is required to be left open by UDC 11-3A-6); ii. Applicant’s proposal for units to be owner occupied, not rental units; iii. Which units/elevations will have eaves and which won’t (concept elevations all show eaves – no elevations were submitted for those without eaves); iv. Concern there isn’t sufficient parking provided on the site, specifically for guests; v. Location of open space at entry of development as opposed to further to the west in a more central location within the development as recommended by Staff; vi. Concern that an access via E. Ustick Rd. or N. Locust Grove Rd. is needed for the development so that traffic isn’t being funneled through adjacent neighborhoods (ACHD estimates 1,246 trips per day generated from this development). d. Commission Change(s) to Staff Recommendation: i. Modification to condition #1.1.1C to require single-level homes along the southern boundary of the development. ii. Applicant should modify the proposed development plan as recommended by Staff per condition #1.1.6 prior to the City Council hearing. e. Outstanding Issue(s) for City Council: i. Staff deleted condition #1.1.5 pertaining to the South Slough per NMID’s letter discussed above in #c.i. III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2018- 0085, as presented in the staff report for the hearing date of October 23, 2018, with the following modifications: (Add any proposed modifications). Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0085, as presented during the hearing on October 23, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2018-0085 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at the southeast corner of N. Locust Grove Rd. and E. Ustick Rd. at 3090 N. Locust Grove Rd., in the NW ¼ of Section 5, Township 3 North, Range 1 East. B. Owner(s): Brinegar Investments, L.P. 1590 N. Locust Grove Rd. Meridian, ID 83642 C. Applicant: Meridian City Council Meeting Agenda October 23, 2018 – Page 271 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 3 DevCo Development, LLC 4824 W. Fairview Ave. Boise, ID 83706 D. Representative: Laren Bailey, DevCo Development, LLC 4824 W. Fairview Ave. Boise, ID 83706 E. Applicant's Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for a development agreement modification, annexation and zoning and preliminary plat. A public hearing is required before the Planning & Zoning Commission and City Council on the annexation and zoning and preliminary plat applications; a public hearing is only required before the City Council on the development agreement application, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: August 31, 2018 (Commission); October 5, 2018 (City Council) C. Radius notices mailed to properties within 300 feet on: August 24, 2018 (Commission); October 2, 2018 (City Council) D. Applicant posted notice on site(s) on: September 10, 2018 (Commission); October 12, 2018 (City Council) VI. LAND USE A. Existing Land Use(s) and Zoning: The subject property consists of rural residential/agricultural use, zoned RUT in Ada County. B. Character of Surrounding Area and Adjacent Land Use and Zoning: North: E. Ustick Rd. and single-family residential, zoned R-4 West: Single-family residential, zoned R-8 South: Single-family residential, zoned R-8 East: Rural residential, zoned RUT in Ada County; and future single-family residential, zoned R- 15 C. History of Previous Actions: None D. Utilities: 1. Location of sewer: Sanitary sewer mains intended to provide service to the project area, currently exist in the adjacent stub streets to the south and east. 2. Location of water: Domestic water mains intended to provide service to the project area, currently exist in the adjacent stub streets to the south and east 3. Issues or concerns: None E. Physical Features: 1. Canals/Ditches Irrigation: The South Slough runs across the southeast corner of this site. 2. Hazards: Staff is unaware of any hazards that may exist on this site. Meridian City Council Meeting Agenda October 23, 2018 – Page 272 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 4 3. Flood Plain: This site does not lie within the Meridian Floodplain Overlay District. VII. COMPREHENSIVE PLAN POLICIES AND GOALS The Comprehensive Plan Future Land Use Map (FLUM) designates this site as Medium Density Residential (MDR). The purpose of the MDR designation is to allow smaller lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre (d.u./acre). The applicant proposes to develop this 17.35 acre site with 132 single-family residential detached and attached homes at a gross density of 7.6 dwelling units per acre (d.u./acre) and a net density of 12.32 units/acre consistent with the MDR FLUM designation. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed use (staff analysis in italics): “Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E) The proposed medium density development with single-family detached and attached homes will contribute to the variety of housing types in this area. Staff is unaware of how “affordable” the homes will be. “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) City services are available and will be extended by the developer to the proposed lots with development of the site in accord with UDC 11-3A-21. “Require new urban density subdivisions which abut or are proximal to existing low density residential land uses to provide landscaped screening or transitional densities with larger, more comparable lot sizes to buffer the interface between urban level densities and rural residential densities.” (3.05.02F) The proposed subdivision does not provide adequate transition in lot sizes to existing residential lots along the southern boundary of the development [i.e. 3 lots (or portions thereof) are proposed to every single (1) lot to the south]. “Improve and protect creeks (Five Mile, Eight Mile, Nine Mile, Ten Mile, South Slough, and Jackson and Evans drainages) throughout commercial, industrial and residential areas.” (5.01.01E) The South Slough runs across the southeast corner of this site and should remain open and be protected during construction. “Require common area in all subdivisions.” (3.07.02F) Because this site is over 5 acres in size, the UDC (11-3G-3) requires a minimum of 10% qualified open space to be provided within the development. The applicant is proposing 1.73 acres (or 10%) of qualified open space within the development (see Exhibit A.4). Because this property is being combined with the previous phase of the Verado development, staff believes additional open space should be required beyond the minimum of the 10 percent(see analysis below). “Encourage infill development.” (3.04.02B) Meridian City Council Meeting Agenda October 23, 2018 – Page 273 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 5 The proposed infill project is surrounded by City annexed land developed with single-family residential uses except for the small County parcel at the northeast corner of the site. “Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets). (3.03.020) The proposed plat depicts the extension of existing and future stub streets at the south and east boundaries of the site. “Coordinate with public works, police, and fire departments on proposed annexation and development requests, and the impacts on services.” (3.04.01H) Staff has coordinated with public works, police and fire and has incorporated their comments and conditions in this report. “Develop pathways to connect Meridian with Boise, Nampa, Kuna and Eagle.” (6.01.02C) The Pathways Master Plan depicts a segment of the City’s multi-use pathway system adjacent to the South Slough at the southeast corner of the site; a multi-use pathway is proposed accordingly. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Districts: The purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian comprehensive plan. Residential districts are distinguished by the dimensional standards of the corresponding zone and housing types that can be accommodated (UDC 11-2A-1). B. Schedule of Use: UDC Table 11-2A-2 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the R-15 zoning district. Any use not explicitly listed, or listed as a prohibited use is prohibited. Single-family detached and attached dwellings are principally permitted uses in the R-15 zoning district. C. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Tables 11-2A-7 for the R-15 zoning district. D. Landscaping: Landscaping shall be required in accordance with the standards listed in UDC 11- 3B-7C, Street Buffer Landscaping; and, 11-3G-3E, common open space areas. E. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for single- family detached and attached dwellings. F. Structure and Site Design Standards: Development of the attached dwellings within this development must comply with the design standards listed in UDC 11-3A-19 and in the Architectural Standards Manual (ASM). IX. ANALYSIS A. Analysis of Facts Leading to Staff Recommendation: 1. Development Agreement (DA) Modification: The applicant proposes to modify the existing development agreement (Inst. #2016-119079) for Verado Subdivision to include the subject property in the agreement. The first two phases of Verado Subdivision exist to the east of the proposed development as shown on the map below. A legal description and exhibit map will need to be submitted that incorporates the Meridian City Council Meeting Agenda October 23, 2018 – Page 274 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 6 overall Verado development. The existing DA provisions are included in Exhibit A.6; staff has proposed modifications in strike-out/underline format to accommodate the provisions associated Verado West subdivision. 2. Annexation & Zoning The applicant has applied for annexation and zoning of 19.44 acres of land with an R-15 zoning district. The proposed gross density of 7.6 dwelling units per acre is consistent with the MDR FLUM designation as discussed above in Section VII. The Applicant states the R-15 zoning district is requested specifically for the 3 foot side yard setback and not for an increase in density. The legal descriptions submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be annexed and rezoned. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. Because there is an existing DA for the first two phases of the Verado development to the east (highlighted in green above) that the Applicant requests to amend with this application to include the subject property in the agreement, staff does not recommend a separate DA is required for the proposed annexation. 3. Preliminary Plat The proposed preliminary plat consists of 132 building lots and 18 common lots on 17.35 acres of land in a proposed R-15 zoning district. The subdivision is proposed to develop in two phases starting at the east end of the property. The minimum property size of the proposed building lots is 3,081 square feet (s.f.) with an average lot size of 3,573 s.f. Several of the lots in the southwest corner (Lots 52-54, Block 1) abut E. Kamay Court right-of way. Per UDC 11-6C-3A.1 through properties are prohibited except where it is shown that unusual conditions make it impossible to meet this requirement. Because this street is not proposed or required to be extended with this development, staff Meridian City Council Meeting Agenda October 23, 2018 – Page 275 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 7 believes that there is an unusual circumstance. Prior to City signature on a final plat, the applicant shall include a note on the final plat that designates Lots 52-54, Block 1 (or any configuration of lots that abuts Kamay ROW) to take access from E. Stormy Drive. NOTE: As noted below, staff is requiring the applicant to provide transitional lots sizes along the south boundary. If Commission supports the transition recommended by staff this would reduce the number of through lots. A mix of single-family detached and attached homes, but mostly attached, are proposed along the north and west boundaries of the site adjacent to Ustick & Locust Grove Roads; single- family detached homes are proposed internal to the development. Black Rock Homes is proposed to be the builder of homes within the proposed development and is proposing to construct homes from their Urban Collection; this design was used in Solterra, Sovi, Verado Estates (to the east), and Movado Greens developments. The internal detached homes are proposed to be 2-story and range in size from 1,377 to 1,850 square feet; the attached homes will be single-level and are designed to serve mature “empty nesters.” The detached homes proposed adjacent to arterial streets (i.e. Ustick and Locust Grove Roads) are also proposed to be a single-story in height. Transition in Lot Sizes to Existing Residential Lots: The proposed subdivision does not provide adequate transition in lot sizes to existing residential lots along the southern boundary of the development [i.e. 3 lots (or portions thereof) are proposed to every single (1) lot to the south]. Staff recommends more comparable lot sizes are proposed to existing lots along the southern boundary of the development; the plat should be revised accordingly. NOTE: During the project review meeting, several concerns were raised with the number of narrow lots and the impacts that it has to on-street parking (lessened due to the number of driveways in close proximity). In addition, narrow lots limits the variation in housing types and limits the homes being constructed on the lots from having varied step backs in building setbacks within the development to articulate and break up the front wall planes of structures visible from interior streets (all homes are constructed at the same setback with a garage dominated design that diminishes community character). The applicant is requesting that this development be combined with the previous phases to construct much of the same housing types. The Commission should determine if more variation in lot sizes is needed in this area to provide more housing diversity throughout the entire Verado development. Existing Structures: There are several existing structures on the site that are proposed to be removed. Removal of these structures should take place prior to signature on the final plat by the City Engineer for the phase in which they are located. Dimensional Standards: Development of this site is required to comply with the dimensional standards listed in UDC 11-2A-3B and 11-2A-7 for the R-15 district; and the subdivision design and improvement standards listed in UDC 11-6C-3. The maximum block face length allowed in residential districts is 750 feet without an intersecting street or alley. Where a pedestrian connection is provided, the maximum block face may extend up to 1,000 feet in length. The proposed block lengths comply with UDC standards. Traffic Impact Study (TIS): A TIS was not required by ACHD to be provided for this development. However, a traffic impact analysis was received from Daniel Thompson, Thompson Engineers, Inc., summarizing the traffic impact for the proposed subdivision based on information provided from the Applicant. Based on the information contained in the Meridian City Council Meeting Agenda October 23, 2018 – Page 276 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 8 analysis, it’s the opinion of the traffic engineer that this development will not have a significant impact on the collector and local streets in the two subdivisions southeast of the intersection of Locust Grove and Ustick Roads. See complete letter in project file for more information. Streets: All streets within this development are proposed to be public. North Chantilly Ave., an existing stub street at the south boundary of this site is proposed to be extended. There is another existing stub street (i.e. E. Kamay Ct.) that exists approximately 240 feet to the west that is not proposed or required to be extended with this development. Note: On-street parking will be diminished due to the number of driveways in close proximity of one another. Access: Access to streets is required to comply with the standards listed in UDC 11-3A-3 unless otherwise waived by City Council. No public street access is proposed to adjacent arterial streets (i.e. Locust Grove & Ustick); all access is provided through Verado Subdivision to the east and Chamberlain Estates Subdivision to the south. Common Driveways: Common driveways are required to comply with the standards listed in UDC 11-6C-3D. Common driveways are proposed on Lots 6, 39 and 51, Block 1. An exhibit is required to be submitted with the final plat application that depicts the setbacks, fencing, building envelope, and orientation of the lots and structures on lots accessed via the common driveway. If Lots 5, 40 and 52, Block 1 aren’t proposed to take access via the common driveway, the driveway on those lots should be located on the opposite site of the shared property line with the common driveway. A perpetual ingress/egress easement shall be filed with the Ada County Recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment; a copy of said agreement shall be submitted to the Planning Division prior to City Engineer signature on the final plat. Lot 51, Block 1 abuts a common lot approved with the Chamberlain Estates Subdivision (Lot 32, Block 2). This common lot also provides a pedestrian access to Locust Grove Road. Staff recommends that the applicant provide a pedestrian connection through Lot 51, Block 1 that connects to the common lot in Chamberlain Estates Subdivision for pedestrian interconnectivity between the two (2) developments. Parking: Off-street parking is required to be provided for single-family detached and attached homes as set forth in UDC Table 11-3C-6. Landscaping: Landscaping is required to be provided in the proposed development as set forth in UDC 11-3B-7C and 11-3G-3E. A landscape plan was submitted with this application for the area proposed to be platted as shown in Exhibit A.3. A minimum 25-foot wide buffer is required adjacent to N. Locust Grove Rd. and E. Ustick Rd., both arterial streets, as set forth in UDC Table 11-2A-7. A 4- to 5-foot tall berm on top of a retaining wall with a 6-foot tall vinyl fence is proposed with the street buffer which will screen the adjacent single-story homes from the street. Landscaping is required along all pathways as set forth in UDC 11-3B-12C. Open Space/Site Amenities: Single-family developments over 5 acres in size in residential districts are required to comply with minimum open space and site amenity requirements as set forth in UDC 11-3G-3. Based on the residential area (17.35 acres), a minimum of 10% (or 1.74 acres) qualified open space and one (1) qualified site amenity is required to be provided within the development. Meridian City Council Meeting Agenda October 23, 2018 – Page 277 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 9 The applicant proposes a total of 10% (or 1.73 acres) of qualified open space consisting of internal common area, landscaping along a micro-path, and half of the street buffers along adjacent arterial streets (i.e. Ustick & Locust Grove Rds.) in accord with UDC standards as shown in Exhibit A.4. While the proposed open space meets the minimum standards in the UDC, it’s not ideal as the common area is located clear at the east end at the entrance of the development; staff recommends it’s relocated further to the west to be more central to the development and more accessible to all residents. Further, due to the small lot sizes proposed within this development, staff recommends a minimum of an additional 8,000+/- square feet (or 0.18 of an acre) of common area is provided. This could be achieved by switching the locations (i.e. configuration) of Blocks 3 and 4 or 5 and losing two building lots resulting in a “through” common area. Note: The eligible open space depicted on the plat is incorrect. Qualified site amenities for the proposed development consist of a segment of the City’s multi-use pathway system along the southeast corner of the site adjacent to the South Slough and a 6,500+/- square foot dog park with seating areas in accord with UDC standards. Staff recommends an additional qualified site amenity is provided for this development such as a gazebo/covered picnic area with picnic tables or sports courts (or other comparable amenity). Parkways: No parkways are proposed in this development. Tree Mitigation: Mitigation is required for all existing trees 4” caliper or greater that are removed from the site with equal replacement of the total calipers lost on the site up to an amount of 100% replacement as set forth in UDC 11-3B-10C.5. Prior to removal of any trees on the site, the Applicant should contact the City Arborist, Elroy Huff (208-371-1755) to determine mitigation requirements. Mitigation information should be included on the landscape plan in accord with UDC 11-3B-10C.5. Pathways: Per the Pathways Master Plan, a segment of the City’s 10-foot wide multi-use pathway system is planned along the north side of the South Slough at the southeast corner of this site. A public pedestrian easement is required to be submitted to the Planning Division for the multi-use pathway. The easement should be submitted prior to City Engineer signature on the final plat for the phase in which it is located. Sidewalks: Sidewalks are required along all public streets as set forth in UDC 11-3A-17; detached sidewalks are required along all arterial streets and attached (or detached) sidewalks are required along local streets. Attached sidewalks exist along N. Locust Grove Rd. and along a portion of E. Ustick Rd.; detached sidewalk was constructed along the east portion of Ustick Rd.; because this is a fairly new sidewalk, staff does not recommend the attached portions are replaced with detached sidewalks. However, new sidewalk should be constructed where the curb cut for the existing home is located that is required to be removed with development. Where the existing sidewalk along Ustick Rd. is detached from the curb and gravel exists in the parkway, the gravel should be replaced with landscaping in accord with the standards listed in UDC 11-3B-7C. Utilities: All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. Meridian City Council Meeting Agenda October 23, 2018 – Page 278 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 10 Street lighting is required to be installed within the development in accord with the City’s adopted standards, specifications and ordinances. Pressurized Irrigation (PI): An underground PI system is required to be provided to each lot in the subdivision in accord with UDC 11-3A-15. Storm Drainage: A storm drainage system is required for the development in accord with the City’s adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City in accord with UDC 11-3A-18. Waterways: The UDC (11-3A-6) requires natural waterways intersecting, crossing, or lying within the area being developed to remain as a natural amenity and not be piped or otherwise covered. The South Slough crosses the southeast corner of this site and is a natural waterway; as such, it is required to be protected during construction and remain open as a natural amenity and not be piped or otherwise covered. Smaller irrigation ditches that cross the site are required to be piped. The applicant is proposing to pipe the portion of the South Slough that crosses this site; in accord with UDC 11-3A-6, this waterway shall remain open and not be piped. An easement for the waterway should be depicted on the plat. Floodplain: This site is not within the floodplain. Fencing: All fencing is required to comply with the standards listed in UDC 11-3A-6B and 11-3A-7. Fencing along natural waterways shall not prevent access to the waterway. In limited circumstances and in the interest of public safety, larger open water systems may require fencing as determined by the City Council, Director and/or Public Works Director. Side yard fences that follow the side yard property line shall only be allowed where the side setback is 5 feet or greater. A 6-foot tall vinyl private fence is proposed around the perimeter of the development except for around the common area proposed at the southeast corner of the site where there is existing fencing that is proposed to remain. A small section of 6-foot tall black vinyl coated chainlink fence is proposed along the south boundary of the site adjacent to the South Slough where there is not existing fencing. A 5-foot tall wrought iron fence is proposed around the dog park (i.e. small dog area) and around the common area on Lot 1, Block 3. Building Elevations: The applicant has submitted two (2) conceptual building elevations for the proposed single-family detached homes depicting a mix of horizontal and vertical siding with stone/brick veneer accents as materials; and one (1) conceptual building elevation for the proposed single-family attached residential dwellings depicting horizontal siding with stone/brick veneer accents. The single-family attached units are required to comply with the design standards listed in the Architectural Standards Manual. Design Review: Administrative design review is required for all attached single-family homes. The design of the attached dwellings should be consistent with standards in the Architectural Standards Manual. In summary, Staff recommends approval of the proposed development agreement modification, annexation and preliminary plat requests for this site with the modified development agreement provisions and conditions listed in Exhibit A. 6 and Exhibit B of this report in accord with the findings contained in Exhibit D. X. EXHIBITS A. Drawings/Other Meridian City Council Meeting Agenda October 23, 2018 – Page 279 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 11 1. Vicinity/Zoning Map 2. Preliminary Plat & Phasing Plan (dated: 6/29/18) 3. Proposed Landscape Plan (dated: 7/18/18) 4. Open Space Exhibits 5. Conceptual Building Elevations 6. Proposed Changes to Development Agreement B. Agency & Department Comments/Conditions C. Legal Description & Exhibit Map for Annexation & Zoning Boundary D. Required Findings from Unified Development Code Meridian City Council Meeting Agenda October 23, 2018 – Page 280 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 12 Exhibit A.1: Vicinity/Zoning Map Meridian City Council Meeting Agenda October 23, 2018 – Page 281 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 13 Exhibit A.2: Preliminary Plat & Phasing Plan (dated: 6/29/18) Meridian City Council Meeting Agenda October 23, 2018 – Page 282 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 14 Exhibit A.3: Proposed Landscape Plan (dated: 7/18/18) Meridian City Council Meeting Agenda October 23, 2018 – Page 283 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 15 Meridian City Council Meeting Agenda October 23, 2018 – Page 284 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 16 Exhibit A.4: Open Space Exhibit for Verado West AND Exhibit Depicting Open Space for the Entire Verado Developments Meridian City Council Meeting Agenda October 23, 2018 – Page 285 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 17 Exhibit A.5: Conceptual Building Elevations Meridian City Council Meeting Agenda October 23, 2018 – Page 286 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 18 Exhibit A.6: Proposed Changes to Development Agreement 4. USES PERMITTED BY THIS AGREEMENT: This Agreement shall vest the right to develop the Property in accordance with the terms and conditions of this Agreement. 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under the UDC. 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: a. Except the public street access to E. Ustick Road, direct lot access to E. Ustick Road and N. Locust Grove Road, an arterial streets, is prohibited in accord with UDC 11-3A-3. [Staff proposed modification] b. The applicant shall comply with the submitted home elevations attached in Exhibit A.4 of the Staff Report for Verado Subdivision in the Findings of Fact and Conclusions of Law attached hereto as Exhibit B. Future homes in Phases 1 and 2 adjacent to E. Ustick Road (Lots 2-10, Block 1, and Lots 2-10, Block 2) shall incorporate a mix of materials, windows and decorative trim, and two variations in the roof lines to provide articulation and modulation to the side and rear facades that face the arterial street. c. The applicant shall comply with the submitted home elevations attached in Exhibit A.5 of the Staff Report for Verado West Subdivision in the Findings of Fact and Conclusions of Law attached hereto as Exhibit B. [Staff proposed modification] d. As a natural waterway, tThe applicant shall obtain a waiver from City Council to UDC 11- 3A-6A in order for the South Slough to shall remain open and not be piped as set forth in UDC 11-3A-6B due to the large capacity of the facility. If a waiver is not obtained, the waterway is required to be piped. [Staff proposed modification] e. The landscape buffers along E. Ustick Road must be constructed with the first phase of development of Verado Subdivision. The landscape buffers along E. Ustick Road and N. Locust Grove Road shall be constructed with the first phase of development of Verado West Subdivision. [Staff proposed modification] f. The developer shall provide the amenities in the overall Verado & Verado West Subdivisions within the central common area on Lot 8, Block 3, a segment of the City’s multi-use recreational pathway and pathways through internal common areas as proposed on the landscape plans in Exhibits A.3 of the Staff Reports in the Findings of Fact and Conclusions of Law attached hereto as Exhibit B, and in accord with the qualified site amenity requirements listed in UDC 11-3G-3C. [Staff proposed modification] g. Structures along adjacent arterial streets (i.e. E. Ustick Rd. and N. Locust Grove Rd.) are restricted to a single-story in height as proposed by the Developer, except for the following lots: Lots 9, 14, 18, 24, 31, 34, 42, 45, 50, Block 1. Meridian City Council Meeting Agenda October 23, 2018 – Page 287 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 19 AN AMENDED LEGAL DESCRIPTION IS REQUIRED TO BE SUBMITTED TO INCLUDE THE ANNEXATION AREA IN THE OVERALL DEVELOPMENT BOUNDARY SUBJECT TO THIS AGREEMENT Meridian City Council Meeting Agenda October 23, 2018 – Page 288 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 20 EXHIBIT B - AGENCY & DEPARTMENT COMMENTS/CONDITIONS 1. PLANNING DIVISION 1.1 Site Specific Conditions of Approval 1.1.1 The preliminary plat included in Exhibit A.2, dated 6/29/18, is approved subject to the following changes: a. The “eligible open space” depicted in the Site Data table is incorrect; revise accordingly consistent with the qualified open space standards listed in UDC 11-3G-3. b. Graphically depict the Irrigation District’s easement for the South Slough. c. The proposed subdivision does not provide adequate transition in lot sizes to existing residential lots along the southern boundary of the development [i.e. 3 lots (or portions thereof) are proposed to every single (1) lot to the south]. Staff recommends more comparable lot sizes are proposed to existing lots along the southern boundary of the development; the plat shall be revised accordingly. Homes along the southern boundary of the development shall be limited to a single-story in height; lots shall be reconfigured accordingly. d. Prior to City signature on a final plat, the applicant shall include a note on the final plat that designates Lots 52-54, Block 1 (or any configuration of lots that abuts Kamay ROW) to take access from E. Stormy Drive and restrict access to E. Kamay Ct in accord with UDC 11-6C- 3A.1. e. Lot 51, Block 1 abuts a common lot approved with the Chamberlain Estates Subdivision (Lot 32, Block 2). The applicant shall incorporate a 5-foot wide pedestrian pathway through Lot 51, Block 1 that directly connects to the common lot (Lot 32, Block 2) in Chamberlain Estates Subdivision for pedestrian interconnectivity between the two (2) developments. 1.1.2 The landscape plan included in Exhibit A.3, dated: 7/18/18, is approved subject to the following changes: a. Prior to removal of any trees on the site, the Applicant should contact the City Arborist, Elroy Huff (208-371-1755) to determine mitigation requirements; mitigation information shall be included on the plan in accord with UDC 11-3B-10C.5. b. The “eligible open space” depicted in the Development Data is incorrect; revise accordingly consistent with the qualified open space standards listed in UDC 11-3G-3. c. The curb cut for the existing home on Locust Grove Rd. shall be removed and sidewalk shall be extended in this area. d. Where the sidewalk is detached from the curb along E. Ustick Rd. and gravel exists in the parkway, the gravel shall be replaced with landscaping in accord with the standards listed in UDC 11-3B-7C. 1.1.3 Common driveways are required to comply with the standards listed in UDC 11-6C-3D including, but not limited to the following: a. An exhibit shall be submitted with the final plat application that depicts the setbacks, fencing, building envelope, and orientation of the lots and structures on lots accessed via the common driveway. b. If Lots 5, 40, and 52, Block 1 aren’t using the abutting common driveways for access, the driveways on those lots shall be located on the opposite site of the shared property line with the common driveway; include the driveway location on the exhibit required above. c. A perpetual ingress/egress easement shall be filed with the Ada County Recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment; a copy of said agreement shall be submitted to the Planning Division prior to City Engineer signature on the final plat. Meridian City Council Meeting Agenda October 23, 2018 – Page 289 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 21 1.1.4 Side yard fences that follow the side yard property line shall only be allowed where the side setback is 5 feet or greater per UDC 11-3A-7C.5. 1.1.5 The South Slough is a natural waterway and as such, shall remain open and not be piped as set forth in UDC 11-3A-6. 1.1.6 A minimum of 11% (or 1.91 acres) of qualified open space is required to be provided within the development. An updated plan shall be submitted to the Planning Division prior to the public hearing before the Commission City Council that depicts the minimum open space required and relocation of common area more central to the development as discussed in Section IX.3. 1.1.7 At a minimum, a 6,500+/- square foot dog park with seating areas, a segment of the City’s multi-use pathway system and a gazebo/covered picnic area with picnic tables or sports courts (or other comparable amenity) shall be provided as amenities within the development in accord with UDC 11-3G- 3C. 1.1.8 Provide traffic calming near the intersection of E. Ringneck St. and N. Summerfield Way to slow traffic where the micro-path is proposed. 1.1.9 The developer shall construct all proposed fencing and/or any fencing required by the UDC, consistent with the standards as set forth in UDC 11-3A-6C and 11-3A-7. 1.1.10 Removal of existing structures on the site shall take place prior to signature on the final plat by the City Engineer for the phase in which they are located. 1.1.11 A public pedestrian easement is required to be submitted to the Planning Division for the multi-use pathway on this site. The easement shall be submitted prior to City Engineer signature on the final plat for the phase in which it is located. 1.1.12 Because the rear and/or sides of 2-story homes constructed on lots that abut N. Locust Grove Rd. and E. Ustick Rd., both arterial streets, will be highly visible, these elevations should incorporate articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the adjacent public street. Single- story structures are exempt from this requirement. 1.1.13 A Certificate of Zoning Compliance and Design Review application is required to be submitted to the Planning Division for approval prior to submittal of building permits applications for all single-family attached structures on the site. All attached structures shall comply with the standards listed in the Architectural Standards Manual. 1.2 General Conditions of Approval 1.2.1 Comply with all bulk, use, and development standards of the R-15 zoning district listed in UDC Table 11-2A-7. 1.2.2 Comply with all provisions of 11-3A-3 with regard to access to streets. 1.2.3 Construct on-street bikeways on all collector streets as set forth in UDC 11-3A-5. 1.2.4 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.2.5 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A-15, UDC 11-3B-6 and MCC 9-1-28. 1.2.6 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.2.7 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 1.2.8 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3C-6 for single-family dwellings. Meridian City Council Meeting Agenda October 23, 2018 – Page 290 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 22 1.2.9 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B-7C. 1.2.10 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B-11C. 1.2.11 Construct all parkways consistent with the standards as set forth in UDC 11-3A-17E, 11-3G-3B5 and 11-3B-7C. 1.2.12 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3, including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements, blocks, street buffers, and mailbox placement. 1.2.13 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. 1.2.14 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.3 Ongoing Conditions of Approval 1.3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14. 1.3.2 All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11-3G-3F1. 1.3.3 The project is subject to all current City of Meridian ordinances and previous conditions of approval associated with this site. 1.3.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.3.5 The applicant shall have an ongoing obligation to maintain all pathways. 1.3.6 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. 1.3.7 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping and constructed features within the clear vision triangle consistent with the standards in UDC 11-3A-3. 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.4.2 The applicant shall complete all improvements related to public life, safety, and health as set forth in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with UDC 11- 5C-3C. 1.4.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C2. 1.4.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two years of the signature of the City Engineer on the previous final plat as set forth in UDC 11-6B-7B (if applicable). 1.4.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension as set forth in UDC 11-6B-7. 1.4.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. Meridian City Council Meeting Agenda October 23, 2018 – Page 291 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 23 2. PUBLIC WORKS DEPARTMENT 2.1 SITE SPECIFIC CONDITIONS OF APPROVAL 2.1.1 A street light plan will need to be included with each final plat application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 2.1.2 Sanitary sewer and water mainline shall be designed within public right-of-ways. Service lines shall be extended into the shared driveway locations. Water meters shall be located at the right-of-way line. 2.1.3 Any existing sanitary sewer or water services that won’t be used as part of this development, will need to be abandoned per the Meridian Public Works Department’s Standards. 2.2 GENERAL CONDITIONS OF APPROVAL 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub- grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898- 5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. Meridian City Council Meeting Agenda October 23, 2018 – Page 292 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 24 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. T he surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must Meridian City Council Meeting Agenda October 23, 2018 – Page 293 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 25 file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 3. POLICE DEPARTMENT Meridian City Council Meeting Agenda October 23, 2018 – Page 294 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 26 4. FIRE DEPARTMENT Fire Department Summary of Report: 1. Service Delivery Travel time from nearest fire station (level of service expectation = 5 minutes) This development is 1:00 minute from the nearest fire station (under ideal conditions). If approved, the Fire Department can meet the response time requirements. 2. Resource reliability Current reliability of closest fire station (expectation should be 85% or greater) This development is closest to Fire Station #4. Current reliability is 80% from this station and does not meets the targeted goal of 85% or greater. 3. Risk Identification Risk Factor (1=residential, 2=residential with hazards, 3=commercial, 4=commercial with hazards, 5=industrial) This proposed commercial development has a risk factor of 1, in which current resources would be adequate to supply service to this propose project. 4. Resources available Water Supply (list expectations) Water supply for this proposed development requires 1000 gallons per minute for one hour for up to 3,600 square foot residence. (Approximate – see appendix B of the 2015 International Fire Code) 5. Accessibility Roadway Access, traffic This project meets all required road widths and turnarounds. The subdivision will be limited to 30 building lots until a second access point is built. 6. Specialty needs a. Aerial device needed for development (more than 30’ in height)? i. If yes, is one available within a 10 minute travel time This proposed development will not require an aerial device. The closest truck company is 6 minutes travel time (in ideal conditions) to the proposed development, and therefore the Fire Department can meet this need in the required timeframe if a truck company is required. b. Other specialty needs (water rescue, hazmat, and technical rescue)? i. If yes, is one available within a 5 minute travel time? There are no specialty needs at this time. 7. Other Comments Project specific comments are listed below. Meridian City Council Meeting Agenda October 23, 2018 – Page 295 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 27 ***All IFC code sections per 2015 IFC or as noted*** RESOURCE AVAILABILITY - Fire Flow and Water Supply: 1. Fire Flow: One and two family dwellings not exceeding 3,600 square feet require a fire- flow of 1,000 gallons per minute for a duration of 1 hours to service the entire project. One and two family dwellings in excess of 3,600 square feet require a minimum fire flow as specified in Appendix B of the International Fire Code. Fire Hydrant spacing shall be provided as required by Appendix C of the International Fire Code. 2. Water Supply: Final Approval of the fire hydrant locations shall be by the Meridian Fire Department or their designee in accordance with International Fire Code Section (IFC) 508.5.4 as follows: a. Fire hydrants shall have a Storz LDH connection in place of the 4 ½” outlet. The Storz connection may be integrated into the hydrant or an approved adapter may be used on the 4 1/2" outlet. b. Fire hydrants shall have the Storz outlet face the main street or parking lot drive aisle. c. Fire hydrants shall be placed on corners when spacing permits. d. Fire hydrants shall not have any vertical obstructions to outlets within 10’. e. Fire hydrants shall be placed 18” above finished grade to the center of the Storz outlet. f. Fire hydrants shall be provided to meet the requirements of the Meridian Water Dept. Standards. g. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. ACCESSIBILITY - Fire Department Roadways, Access and Addressing: 3. Roadways: In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved turn around. Phasing of the project may require a temporary approved turn around on streets greater than 150' in length with no outlet. Cul-D-Sacs shall be 96’ in diameter minimum and shall be signed “No Parking Fire Lane” per International Fire Code Sections 503.3 & D103.6. 4. Roadways: All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’ outside, per International Fire Code Section 503.2.4. 5. Roadways: All common driveways shall be straight or have a turning radius of 28’ inside and 48’ outside and have a clear driving surface of 20’ in width capable of supporting an imposed weight of 80,000 GVW, per International Fire Code Section 503.2. 6. Roadways: Private Alleys and Fire Lanes shall have a 20’ wide improved surface capable of supporting an imposed load of 80,000 lbs. All roadways shall be marked “No Parking Fire Lane” per International Fire Code Sections 503.3 & D103.6. 7. Roadways: To increase emergency access to the site a minimum of two points of access Meridian City Council Meeting Agenda October 23, 2018 – Page 296 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 28 will be required for any portion of the project which serves more than 30 homes, as set forth in International Fire Code Section D107.1. The two entrances should be separated by no less than ½ the diagonal measurement of the full development as set forth in International Fire Code Section D104.3. The applicant shall provide an additional stub street to the property. 8. Roadways: Buildings over 30’ in height are required to have access roads 26’ in width minimum in accordance with the International Fire Code Appendix D Section D105. 9. Roadways: The roadways shall be built to Ada County Highway District cross section standards and have a clear driving surface. Streets less than 26’ in width shall have no on- street parking; streets less than 32’ in width shall have parking only on one side. These measurements shall be based on the drivable surface dimension exclusive of shoulders. The roadway shall be able to accommodate an imposed load of 80,000 GVW as set forth in International Fire Code Section 503.2.1 and D103.6.1 and D103.6.2. 10. Roadways: ALLEY – In all cases, right of ways shall be a minimum of 20’ in width. The entrance to the alley from the public street shall provide a minimum twenty-eight foot (28’) inside and forty-eight foot (48’) outside turning radius. No parking shall be allowed on either side of the street. The minimum distance for alley accessed properties shall be 20’ from the face of a garage to the property line. (International Fire Code Section 503.4) 11. Roadways: Emergency response routes and fire lanes shall not be allowed to have traffic calming devices installed without prior approval of the Fire Code Official. National Fire P r o t e c t i o n IFC 503.4.1. 12. Access: Fire lanes, streets, and structures (including the canopy height of mature trees) shall have a vertical clearance of 13’6 as set forth in International Fire Code Section 503.2.1. 13. Access: Operational fire hydrants, temporary or permanent street signs, and access roads with an all-weather surface are required to be installed before combustible construction material is brought onto the site, as set forth in International Fire Code Section (IFC) 501.4. 14. Acce ss: Secondary emergency access routes shall be protected from illegal entry by a gate or collapsible bollards as set forth in IFC 503.5. An example would be the MaxiForce Collapsible bollards that is hydrant wrench activated or an approved equal. 15. Access: All portions of the buildings located on this project must be within 150’ of a paved surface as measured around the perimeter of the building as set forth in International Fire Code Section 503.1.1. SPECIALTY NEEDS/OTHER COMMENTS: Other Comments: Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth in International Fire Code Section 304.1.2. 5. REPUBLIC SERVICES 5.1 No comments received from this service provider. Meridian City Council Meeting Agenda October 23, 2018 – Page 297 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 29 6. PARKS DEPARTMENT 1. The project developer shall design and construct a multi-use pathway consistent with the location and specifications set forth in the Meridian Pathways Master Plan (Chapter 3). Any proposed adjustments to pathway alignment shall be coordinated through the Pathways Project Manager. 2. Prior to final approval, the applicant shall submit a public access easement for a multi-use pathway on the north side of the south slew, through subdivision common lot, to the Planning Division for Council approval and subsequent recordation. The easement shall be a minimum of 14’ wide (10’ pathway + 2’ shoulder each side). Use standard City template for public access easement. Easement checklist must accompany all easement submittals. 3. Prior to City Engineer signature on the final plat, the applicant shall depict a public access easement for the multi-use pathway(s) [described above] on the final plat. 4. Construct multi-use pathway per typical paving section(s) shown in the Meridian Pathways Master Plan Chapter 3. 5. The owner (or representative association) of the property affected by the public access easement shall have an ongoing obligation to maintain the multi-use pathway. 6. 6’ high open vision fencing shall be installed between pathways and (live) water irrigation canals and laterals as detailed in the Meridian Pathways Master Plan, Chapter 3, page 3-5. All other fence details per UDC 11-3A-7. 7. Prior to constructing any pathway within an existing irrigation district easement, the applicant shall first consult with the district having jurisdiction to obtain a License Agreement and/or other required approvals. 8. Should any discrepancy exist between City of Meridian pathway conditions of approval and the requirements of the irrigation district, the developer shall work with Pathways Project Manager to achieve a pathway design that meets both City and irrigation district objectives. 7. ADA COUNTY HIGHWAY DISTRICT 7.1 Site Specific Conditions of Approval 7.1.1 Dedicate right-of-way on Ustick Road to 2-feet behind the back of sidewalk, where it doesn’t already exist. 7.1.2 Dedicate right-of-way on Locust Grove Road abutting the site as follows: Dedicate 65-feet of right-of-way from centerline for the northernmost 100-feet of the site. The next 96-feet heading south should taper at an 8:1 ratio to 53-feet of right-of-way from centerline. The next 240-feet heading south should remain at 53-feet of right-of-way from centerline. The remainder of the site should taper down at a 50:1 ratio. 7.1.3 Replace any broken or deteriorated curb, gutter, or sidewalk on Ustick Road and Locust Grove Road abutting the site. 7.1.4 Construct Sharptail Street, Summermoon Avenue, Summerfield Way, Summerside Way and Chantilly Avenue as standard urban local streets, a 33-foot street section with rolled curb, gutter and 5-foot wide attached concrete sidewalk within 47-feet of right-of-way. 7.1.5 Construct Laugh Ridge Avenue, Ringneck Street, Stormy Drive and Summerbrook Avenue (shown in red) as reduced width local streets, a 27-foot street section, rolled curb, gutter and 5-foot wide attached concrete sidewalk within 41-feet of right-of-way. 7.1.6 Provide written fire department approval for use of the reduced width local street. Meridian City Council Meeting Agenda October 23, 2018 – Page 298 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 30 7.1.7 Install NO PARKING signs on the east side of Laugh Ridge Avenue, the north side of Ringneck Street, the south side of Stormy Drive and the west side of Summerbrook Avenue. 7.1.8 Close the existing driveways on Locust Grove Road with vertical curb, gutter and 7 -foot wide attached concrete sidewalk. 7.1.9 Construct bulb-outs at the intersection of Chantilly Avenue/Stormy Drive and Laugh Ridge Avenue/Sharptail Street. 7.1.10 Ustick Road is classified as a principal arterial roadway, Locust Grove Road is classified as a minor arterial roadway. Other than the access specifically approved with this application, direct lot access is prohibited to these roadways and shall be noted on the final plat. 7.1.11 Submit civil plans to ACHD Development Services for review and approval. The impact fee assessment will not be released until the civil plans are approved by ACHD. 7.1.12 Payment of impact fees is due prior to issuance of a building permit. 7.1.13 Comply with all Standard Conditions of Approval. 7.2 Standard Conditions of Approval 7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right-of-way (including all easements). 7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing non- compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 7.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 7.2.6 All utility relocation costs associated with improving street frontages abutting the site sh all be borne by the developer. 7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right -of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.2.10 Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. Meridian City Council Meeting Agenda October 23, 2018 – Page 299 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 31 7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. 8. CENTRAL DISTRICT HEALTH DEPARTMENT Meridian City Council Meeting Agenda October 23, 2018 – Page 300 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 32 9. COMPASS Meridian City Council Meeting Agenda October 23, 2018 – Page 301 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 33 10. DEPARTMENT OF ENVIRONMENTAL QUALITY 1. Air Quality Please review IDAPA 58.01.01 for all rules on Air Quality, especially those regarding fugitive dust (58.01.01.651), trade waste burning (58.01.01.600-617), and odor control plans (58.01.01. 776). The property owner, developer, and their contractor(s) must ensure that reasonable controls to prevent fugitive dust from becoming airborne are utilized during all phases of construction activities per IDAPA 58.01.01.651. Per IDAPA 58.01.01.600-617, the open burning of any construction waste is prohibited. The property owner, developer , and their contractor(s) are responsible for ensuring no prohibited open burning occurs during construction. For questions, contact David Luff , Air Quality Manager, at 373-0550. 2. Wastewater and Recycled Water DEQ recommends verifying that there is adequate sewer to serve this project prior to approval. Please contact the sewer provider for a capacity statement, declining balance report, and willingness to serve this project. IDAPA 58.01.16 and IDAPA 58.01.17 are the sections of Idaho rules regarding wastewater and recycled water. Please review these rules to determine whether this or future projects will require DEQ approval. IDAPA 58.01.03 is the section of Idaho rules regarding subsurface disposal of wastewater . Please review this rule to determine whether this or future projects will require permitting by the district health department. All projects for construction or modification of wastewater systems require preconstruction approval. Recycled water projects and subsurface disposal projects require separate permits as well. DEQ recommends that projects be served by existing approved wastewater collection systems or a centralized community wastewater system whenever possible. Please contact DEQ to discuss potential for development of a community treatment system along with best management practices for communities to protect ground water . DEQ recommends that cities and counties develop and use a comprehensive land use management plan, which includes the impacts of present and future wastewater management in this area. Please schedule a meeting with DEQ for further discussion and recommendations for plan development and implementation . For questions , contact Todd Crutcher, Engineering Manager , at 373-0550. 3. Drinking Water DEQ recommends verifying that there is adequate water to serve this project prior to approval. Please contact the water provider for a capacity statement , declining balance report, and willingness to serve this project. IDAPA 58.01.08 is the section of Idaho rules regarding public drinking water systems. Please review these rules to determine whether this or future projects will require DEQ approval. Meridian City Council Meeting Agenda October 23, 2018 – Page 302 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 34 All projects for construction or modification of public drinking water systems require preconstruction approval. DEQ recommends verifying if the current and/or proposed drinking water system is a regulated public drinking water system (refer to the DEQ website at http://www .deg. idaho .qov/water -quality/drinking-water .aspx ) . For non-regulated systems , DEQ recommends annual testing for total coliform bacteria, nitrate, and nitrite. If any private wells will be included in this project, we recommend that they be tested for total coliform bacteria, nitrate, and nitrite prior to use and retested annually thereafter. DEQ recommends using an existing drinking water system whenever possible or construction of a new community drinking water system. Please contact DEQ to discuss this project and to explore options to both best serve the future residents of this development and provide for protection of ground water resources . DEQ recommends cities and counties develop and use a comprehensive land use management plan which addresses the present and future needs of this area for adequate , safe, and sustainable drinking water. Please schedule a meeting with DEQ for further discussion and recommendations for plan development and implementation. For questions, contact Todd Crutcher, Engineering Manager at 373-0550. 4. Surface Water A DEQ short-term activity exemption (STAE) from this office is required if the project will involve de-watering of ground water during excavation and discharge back into surface water, including a description of the water treatment from this process to prevent excessive sediment and turbidity from entering surface water. Please contact DEQ to determine whether this project will require a National Pollution Discharge Elimination System (NPDES) Permit. If this project disturbs more than one acre, a stormwater permit from EPA may be required. If this project is near a source of surface water, DEQ requests that projects incorporate construction best management practices (BMPs) to assist in the protection of Idaho's water resources . Additionally , please contact DEQ to identify BMP alternatives and to determine whether this project is in an area with Total Maximum Daily Load stormwater permit conditions . The Idaho Stream Channel Protection Act requires a permit for most stream channel alterations . Please contact the Idaho Department of Water Resources (IDWR), Western Regional Office, at 2735 Airport Way, Boise, or call 208-334-2190 for more information . Information is also available on the IDWR website at: http:llwww .idwr .idaho.gov/WaterManaqement!StreamsDams!Streams/AiterationPermit!AiterationPermit .htm The Federal Clean Water Act requires a permit for filling or dredging in waters of the United States. Please contact the US Army Corps of Engineers , Boise Field Office, at 10095 Emerald Street, Boise, or call 208-345-2155 for more information regarding permits . For questions , contact Lance Holloway , Surface Water Manager , at 373-0550. Meridian City Council Meeting Agenda October 23, 2018 – Page 303 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 35 5. Hazardous Waste And Ground Water Contamination Hazardous Waste. The types and number of requirements that must be complied with under the federal Resource Conservations and Recovery Act (RCRA) and the Idaho Rules and Standards for Hazardous Waste (IDAPA 58.01.05) are based on the quantity and type of waste generated. Every business in Idaho is required to track the volume of waste generated , determine whether each type of waste is hazardous , and ensure that all wastes are properly disposed of according to federal, state, and local requirements. No trash or other solid waste shall be buried, burned , or otherwise disposed of at the project site. These disposal methods are regulated by various state regulations including Idaho 's Solid Waste Management Regulations and Standards , Rules and Regulations for Hazardous Waste, and Rules and Regulations for the Prevention of Air Pollution . Water Quality Standards. Site activities must comply with the Idaho Water Quality Standards (IDAPA 58.01.02) regarding hazardous and deleterious-materials storage, disposal, or accumulation adjacent to or in the immediate vicinity of state waters (IDAPA 58.01.02.800); and the cleanup and reporting of oil-filled electrical equipment (IDAPA 58.01.02.849); hazardous materials (IDAPA 58.01.02.850); and used -oil and petroleum releases (IDAPA 58.01.02.851 and 852). Petroleum releases must be reported to DEQ in accordance with IDAPA 58.01.02.851.01 and 04. Hazardous material releases to state waters, or to land such that there is likelihood that it will enter state waters , must be reported to DEQ in accordance with IDAPA 58.01.02.850. Ground Water Contamination. DEQ requests that this project comply with Idaho's Ground Water Quality Rules (IDAPA 58.01.11), which states that "No person shall cause or allow the release , spilling, leaking , emission, discharge , escape, leaching , or disposal of a contaminant into the environment in a manner that causes a ground water quality standard to be exceeded, injures a beneficial use of ground water, or is not in accordance with a permit , consent order or applicable best management practice , best available method or best practical method ." For questions, contact Albert Crawshaw, Waste & Remediation Manager, at 373-0550. 6. Additional Notes If an underground storage tank (UST) or an aboveground storage tank (AST) is identified at the site, the site should be evaluated to determine whether the UST is regulated by DEQ. EPA regulates ASTs. UST and AST sites should be assessed to determine whether there is potential soil and ground water contamination. Please call DEQ at 373-0550, or visit the DEQ website (http://www.deq.idaho.gov/waste-mgmt- remediationlstorage-tanks.aspx) for assistance. If applicable to this project, DEQ recommends that BMPs be implemented for any of the following conditions: wash water from cleaning vehicles, fertilizers and pesticides, animal facilities, composted waste, and ponds. Please contact DEQ for more information on any of these conditions. We look forward to working with you in a proactive manner to address potential environmental impacts that may be within our regulatory authority. If you have any questions, please contact me, or any our technical staff at 208-373-0550. Meridian City Council Meeting Agenda October 23, 2018 – Page 304 of 371 Verado West – MDA AZ PP H-2018-0085 PAGE 36 11. IDAHO TRANSPORTATION DEPARTMENT Development Application H-2018-0085 MDA, AZ, PP Project Name VERADO WEST SUBDIVISION Project Location 3090 North Locust Grove Road , west of SH-55 milepost 38.89 Project Description Modification to the Development Agreement for Verado Subdivision to include the subject property in the agreement; an annexation and zoning of 19.44 acres of land with R-15 zoning and a preliminary plat consisting of 132 building lots and 18 common lots Applicant DevCo Development LLC The Idaho Transportation Department (ITD) reviewed the referenced development agreement modification, annexation, zoning, and preliminary applications and has the following comments: 1. This project does not abut the State highway system. 2. Due to the size and proximity of this development to SH-55, ITD requests documentation of trip generations for full site build-out and may require a Traffic Impact Study (TIS) . 3. The City is reminded that the SH-55 (Eagle Road) corridor is already congested . This project will increase the number of vehicle trips in the corridor. As the City continues to add additional trips to the corridor through development, the congestion will worsen until the roadway system is ultimately overloaded and fails. ITD has no current funding assigned to mitigate traffic congestion in the SH-55 (Eagle Road) corridor in this area . 4. Idaho Code 40-1910 does not allow advertising within the right-of-way of any State highway. 5. IDAPA 39.03.60 governs advertising along the State highway system. The applicant may contact Justin Pond, Program Manager for ITD's Headquarters Right-of-Way Section at (208) 334-8832 for more information. 6. ITD objects to the proposed application due to traffic concerns. ITD will withdraw any objection to the proposed application once all traffic concerns have been addressed with ITD Staff. If you have any questions, you may contact Tom Haynes at (208) 334-8944 or me at (208) 332-7190. Sincerely, Ken Couch Development Services Coordinator Ken.Couch@itd.idaho.gov Meridian City Council Meeting Agenda October 23, 2018 – Page 305 of 371 - 2 - C. Legal Description & Exhibit Map for Annexation & Zoning Boundary Meridian City Council Meeting Agenda October 23, 2018 – Page 306 of 371 - 3 - Meridian City Council Meeting Agenda October 23, 2018 – Page 307 of 371 - 4 - D. Required Findings from Unified Development Code 1. Annexation and Rezone Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Applicant proposes to annex and zone 19.44 acres of land for the development of single-family attached and detached homes at a gross density of 7.6 units per acre which the Commission finds is consistent with the MDR FLUM designation in the Comprehensive Plan. (See section VII above for more information.) b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Commission finds that the proposed map amendment to the R-15 zoning district is consistent with the purpose statement for the residential districts as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Commission finds that the proposed map amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the developer. The Commission recommends that the Council consider any oral or written testimony that may be provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Commission finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). The Commission finds annexing the subject 19.44 acre property is in the best interest of the City if the developer complies with the development agreement provisions and conditions of approval in this report. 2. Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; The Commission finds that the proposed plat is in conformance with the Comprehensive plan if the site is developed in accord with the conditions of approval in Exhibit B. (Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information.) b. Public services are available or can be made available and are adequate to accommodate the proposed development; The Commission finds that public services are available and are adequate to serve the proposed development. (See Exhibit B of the Staff Report for more details from public service providers.) Meridian City Council Meeting Agenda October 23, 2018 – Page 308 of 371 - 5 - c. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, the Commission finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; Based on comments from public service providers in Exhibit B, the Commission finds there is public financial capability of supporting services for the proposed development. (See Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and The Commission is not aware of any health, safety, or environmental problems associated with the platting of this property that should be brought to the Council’s attention. ACHD considers road safety issues in their analysis. The Commission recommends that the Council consider any public testimony that may be presented when determining whether or not the proposed subdivision may cause health, safety or environmental problems of which the Commission is unaware. f. The development preserves significant natural, scenic or historic features. The Commission is unaware of any significant natural, scenic or historic features that exist on this site that need to be preserved. Meridian City Council Meeting Agenda October 23, 2018 – Page 309 of 371 Verado West Community Vicinity Map Two Distinct Housing Types Homes Neighborhood Transition Homes Passive Open Space Location Phasing/Perimeter Open Space Verado Community Verado Community Amenities Total Eligible Open Space = 4.25 Ac. or 12.24% Total Landscaped Open Space = 5.09 Ac. 13.5% 2 Large Neighborhood Parks Including: Fencing for Child Safety Play Structures Climbing Dome Swing Sets Basketball Court Big Wheel Track Seating Areas Active Sports Field Suitable for Soccer or La Cross Shade Structure Dog Park Attractive Plantings and Boulders 2,000 feet Regional Pathway Verado West Community Homes o Staff Analysis IX.3. – Relocate Interior Open Space (page 8) Delete this recommendation o Staff Analysis A.6.5.E Construct All Arterial Landscape Buffer in First Phase (page 18) Delete this recommendation Thank You Recommendations for Approval - Street Scape Landscaped Areas Park Areas Passive Active Available On-street Parking Verado Community Open Space Total Landscaped Open Space = 5.09 Ac. 13.5% Total Eligible Open Space = 4.25 Ac. or 12.2% Surrounding Area Finch Lateral Verado Pathway Lateral Piping Verado West Community River Valley Elementary River Valley Elementary Bridge City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 9 B Project File Number: H-2018-0075 Item Title: Public Hearing Continued from October 2, 2018 for Owyhee High School (H-2018-0075) Public Hearing Continued from October 2, 2018 for Owyhee High School (H-2018-0075) by West Ada School District, Located at 7020 W. Ustick Rd. Request: Annexation and Zoning of 108.76 Acres of Land with an R-8 Zoning District; and Request: Conditional Use Permit for an education institution (high school) in an R-8 zoning, lighted fields and an outdoor speaker system within and adjoining a residential district, the generation of vehicular trips per day in excess of 1,500, proposed access to a collector street and there is not a safe, separate pedestrian and bikeway access between the neighborhood and the school site Meeting Notes: 9 APPROIED I TEM SHEET C ouncil Agenda I tem - 8.B . Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing Continued from October 2, 2018 for Owyhee High S chool (H- 2018-0075) by West Ada School D istrict, L ocated at 7020 W. Ustick Rd. C lic k Here for Applic ation Materials C lic k Here to S ign Up to Tes tify at Hearing C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S taff Memo to Council S taff Report 10/18/2018 Recommended Conditions of A pproval B ackup Material 10/19/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 10/18/2018 - 3:49 P M Meridian City Council Meeting Agenda October 23, 2018 – Page 350 of 371 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 10/23/2018 Hearing Type: Council Item Number: 9-B Project Name: Owyhee High School Project No.: H-2018-0075 Active: ❑ Page 1 of 1 Signature City -State- I Wish To Sign In Address For Against Neutral Name Zip Testify Date/Time Matthew 10/23/2018 X Adams 5:50:07 PM 1132 east Eagle 10/23/ Jim hunter laguna shore idaho X X PPM 5:50:133M lane 83616 10/23/2018 Bill Hamlin X 5:50:58 PM Geoff 251 E Front Boise 10/23/2018 Idaho X X Wardle Street #200 5:56:55 PM Paula 10/23/2018 X X Garay 6:55:37 PM Go Back To List I Export To Excel © 2018 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=90 10/24/2018 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 3 5 1 o f 3 7 1 STAFF RECOMMENDED CONDITIONS OF APPROVAL 1. Planning Division 1.1 Development Agreement provisions (WASD Properties Parcel # S0432438650 and S0432438700): 1.1.1 Compliance with the specific use standards listed in UDC 11-4-3-14, Education Institution, is required, including the provisions for accessory uses and portable classrooms. 1.1.2 Any outdoor lighting provided on the site, including any stadium and parking lot lighting, is required to comply with the standards listed in UDC 11-3A-11. 1.1.3 Construct a detached 10-foot wide multi-use pathway/sidewalk along the east side of the north/south half mile collector street from W. Ustick Rd. to the north boundary of the annexation area; and along the north side of W. Ustick Rd. to the east boundary of the annexation area in accord with the Pathways Master Plan. Pathway landscaping shall be provided in accord with the standards listed in UDC 11-3B-12C. 1.1.4 To mitigate extended response times for the Police Department, a Student Resource Officer (SRO) will be added to the annual contract between West Ada School District (WASD) and the City of Meridian and placed at Owyhee High School for school safety, prevention and education outreach programming. Recognizing that the cost of placing an SRO at Owyhee High School is an operational expense, a new contract is approved/signed on an annual basis, and increases/decreases in funding determine priorities for WASD, an SRO must be provided for no less than the first three (3) years after opening (i.e. 2021-2022, 2022-2023, 2023-2024). 1.1.5 All improvements to adjacent roadways and intersections as required by ACHD shall be completed prior to issuance of Certificate of Occupancy for the high school. 1.1.6 A north/south collector street shall be constructed at the half mile along the west boundary of the site from W. Ustick Rd. to the north boundary of the annexation area in accord with the Master Street Map; this will include construction of a crossing over the McFadden Lateral. (Note: If the collector street is not extended to W. McMillan Rd. for a second public street access to the site, a temporary turnaround that meets ACHD and Fire Department requirements may be required.) 1.1.7 An east/west collector street shall be constructed along the north boundary of the high school site and stub to the east boundary of the WASD property to the Spriggel (#S0432141900) and Acclima (#S0432417350) parcels in accord with the Master Street Map with a temporary turnaround that meets ACHD and Fire Department requirements. 1.1.8 An east/west local street shall be constructed from the north/south collector street to the Flowers parcel (#S0432438800) at the east boundary of the WASD property with a temporary turnaround that meets ACHD and Fire Department requirements prior to issuance of Certificate of Occupancy for the high school. The concept plan shall be revised accordingly. 1.1.9 The school district shall provide bus service for all students attending the high school and future elementary school until such time as safe, separate pedestrian and bicycle access between neighborhoods and the school site is provided, as determined by the Safety Bussing Committee in accord with WASD Policy 702.51 and §33-1501 (“The Board may transport any pupil a lesser distance when in its judgement the age or health or safety of the pupil warrants.”) (UDC 11-4-3- 14E.4). 1.1.10 Detached sidewalks/pathways (as applicable) shall be provided along the frontage of the annexation area on W. Ustick Rd. and N. McDermott Rd. (on the Spriggel parcel) as set forth in UDC 11-3A-17. Meridian City Council Meeting Agenda October 23, 2018 – Page 352 of 371 1.1.11 Another public street access, in addition to the collector street access proposed via Ustick Rd., that meets Fire Department separation requirements per International Fire Code Appendix D104.2, shall be constructed to the site prior to issuance of Certificate of Occupancy for the high school. This may be accomplished through one of the following means (or other means not listed): i. Extension of the north/south collector street at the half mile from the WASD property to W. McMillan Road; this will include construction of a bridge over the Five Mile Creek, water and potentially sewer main infrastructure in the street, and a detached 10-foot wide multi-use pathway/sidewalk along the east side of the street. ii. Extension of an east/west public street from N. McDermott Rd. to the north/south collector street. In the event SH-16 is extended and access is cut off from N. McDermott Rd. before the north/south collector street is extended to W. McMillan Rd., another public street access shall be constructed that meets Fire Department requirements prior to the access being closed. 1.1.12 Except for the proposed north/south collector street at the half mile, direct access via W. Ustick Rd. is prohibited in accord with UDC 11-3A-3. 1.1.13 A property boundary adjustment application may be submitted to reconfigure the existing parcels to create a buildable parcel for the future elementary school; otherwise, the property will be required to be subdivided to create a buildable parcel. 1.1.14 With future development of the elementary school site, construct a public street along the east boundary of the site from the east/west collector street to the north property boundary as shown on the conceptual development plan; this will include construction of a crossing over the McFadden Lateral. 1.1.15 Future development of this site shall generally comply with the site plan submitted with the conditional use permit for the high school and the conceptual development plan submitted for the future residential area adjacent to W. Ustick Rd. and the elementary school at the north boundary of the site. 1.2 Development Agreement Provisions (Spriggel, Parcel #S0432141900): 1.2.1 Future development of the subject property shall be generally consistent with the conceptual development plan unless otherwise amended through a Development Agreement modification application. 1.2.2 The existing home shall hook up to City water and sewer services within 60 calendar days of services becoming available. At such time, the existing well may only be used for irrigation purposes and the septic system shall be abandoned as set forth in Meridian City Code 9-1-4. 1.3 Conditional Use Permit – Site Specific Conditions of Approval: (only applicable to high school site) 1.3.1 The site/landscape plan submitted with the Certificate of Zoning Compliance application shall be revised as follows (as applicable): a. Depict vegetative groundcover in required landscape areas per the standards listed in UDC 11- 3B-7C and 11-3B-8C. b. The east/west local street at the half mile shall be built to ACHD’s collector street standards and in accord with the Master Street Map. c. Depict a minimum 20-foot wide street buffer along the south side of the east/west collector street at the half mile as set forth in UDC Table 11-2A-6, landscaped in accord with the standards listed in UDC 11-3B-7C; depict minimum 5-foot wide detached sidewalks on both sides of the street in accord with UDC 11-3A-17. Meridian City Council Meeting Agenda October 23, 2018 – Page 353 of 371 d. Depict a minimum 20-foot wide street buffer along the east side of the north/south collector street at the half mile as set forth in UDC Table 11-2A-6, landscaped in accord with the standards listed in UDC 11-3B-7C. e. Depict a 10-foot wide detached sidewalk/multi-use pathway along the east side of the north/south half mile collector street in accord with the Pathways Master Plan, landscaped per the standards listed in UDC 11-3B-12C. f. Depict an east/west local street from the north/south collector street to the Flowers parcel (#S0432438800) at the east boundary of the annexation area with a Fire Department approved turnaround; minimum 5-foot wide sidewalks are required on both sides of the street in accord with UDC 11-3A-17. 1.3.2 Accessory uses and future portable classrooms shall comply with the specific use standards listed in UDC 11-4-3-14. 1.3.3 Outdoor lighting, including parking lot and stadium lighting, shall comply with the standards listed in UDC 11-3A-11. 1.3.4 The proposed site layout and structures are required to comply with the design standards listed in UDC 11-3A-19 in the Architectural Standards Manual (ASM). 1.3.5 Submit a Certificate of Zoning Compliance (CZC) and Administrative Design Review (DES) application to the Planning Division for approval of the proposed use and final site layout and building design prior to submittal of a building permit application. 1.3.6 Development of this site shall substantially comply with the site plan, landscape plan and building elevations included in Exhibit A as amended by the conditions of approval in this report. 1.3.7 The applicant shall comply with the Specific Use Standards listed in UDC 11-4-3-14, Education Institution. 1.3.8 Prior to issuance of Certificate of Occupancy, a 14-foot wide public pedestrian access easement is required to be submitted to the Planning Division for the multi-use pathways within the annexation area that are located outside of the right-of-way for approval by City Council and subsequent recordation. 1.3.9 The applicant shall comply with the provisions of the Development Agreement associated with the annexation and zoning of this property. 1.3.10 The applicant shall have a maximum of two (2) years to commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground as set forth in UDC 11-5B-6F; or a time extension must be requested in accord with UDC 11- 5B-6F. 1.3.11 Staff’s failure to cite specific ordinance provisions or terms of the approved conditional use does not relieve the applicant of responsibility for compliance. 2. PUBLIC WORKS DEPARTMENT 2.1 Site Specific Conditions of Approval: 2.1.1 A street light plan will need to be included in the final plat and/or building permit application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 2.1.3 Water system capacity is available to serve this development with the two 12-inch mainline connections shown on the development plans. A new 12-inch diameter water main will be required Meridian City Council Meeting Agenda October 23, 2018 – Page 354 of 371 under the collector roadway connection to Ustick Road in compliance with the Water System Master Plan. 2500 gpm is available at any location in loop around school. Prior to occupancy of the high school, Applicant shall coordinate with property owners to the east to ensure access to water by providing easements to proposed water improvements for this project. 2.1.4 The provision of water and sewer service to this development will require significant off-site improvements to bring utilities to and through the site, which will be the responsibility of the developer. The site is also subject to reimbursement fees, and upgrade expenses associated with the Oaks Lift Station, as well as other reimbursement fees associated with the water system. 2.1.5 Upon cursory review of the proposed infrastructure design within Ustick and McDermott Roads, it does not appear that any of the mainlines are being planned above and beyond what is contemplated in the approved Meridian Water and Wastewater Master Plans. Therefore they would not be eligible for reimbursement under Meridian City Code (MCC) 8-6-5. Pump upgrades to the existing lift station may be eligible for reimbursement, and therefore Applicant will need to follow the provisions of MCC 8-6-5. 2.2 General Conditions of Approval: 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being developed shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.6 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at Meridian City Council Meeting Agenda October 23, 2018 – Page 355 of 371 (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.7 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.2.8 Street signs are to be in place, water system shall be approved and activated, and at a minimum, a compacted gravel access road shall be approved, prior to issuance of building permits. 2.2.9 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. 2.2.10 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act. 2.2.11 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.12 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.13 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.2.14 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.2.15 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.16 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.17 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.2.18 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. Meridian City Council Meeting Agenda October 23, 2018 – Page 356 of 371 BOISE HUNTER HOMES Comments on Proposed Owyhee High School October 23, 2018 Impact of Owyhee High School and SH16 Access Road Comments •ACHD Policy Manual Section 7206.2.4 •Requires stub streets to avoid undue hardship on adjacent properties •Meridian Code •The “applicant shall construct a street, generally paralleling the state highway, to provide future connectivity and access to all properties fronting the state highway that lie between the applicant's property and the nearest section line road and/or half mile collector road” (Section 11-3H-1B3) •Access preservation is a routine requirement of all development applications ITD Request for Preservation of Connectivity •“… the West Ada School District’s currently proposed site plan does not preserve Right of Way on the east side of their parcel… needed to serve several parcels that will be cut off… when the highway is built.” •“ITD is willing to review any proposed alternatives that will maintain the necessary connectivity for all parcels affected…” WASD Proposed Site Plan Change New local street Stubbing streets to Spriggel/Acclima/Flowers Do not stub to Woodside WASD Proposed Site Plan Change WASD Proposed Site Plan Change Prior request – locate north of NMID Facility – proposed local street sections = bad intersection – not clear how much slope/elevation change from Ustick ramp Requested Conditions of Approval •Adopt Staff’s original recommended condition of approval regarding access: •If council approves the subject project, Staff recommends an east/west local street is constructed at the south boundary of the high school site to provide public street access to the north/south collector street at the half mile for Parcel #S0432429350 (Woodside Avenue Investor, LLC); and an east/west collector street is constructed at the half mile per the MSM at the north boundary of the high school site to Parcel # S0432141900 Spriggel property) and Parcel #S0432417350 (Acclima Inc.). •Confirm easement access to sewer termination point Sewer Connection Comments Solution: •Require easement to sewer termination point as a condition of approval Requested Conditions of Approval Requested Condition Regarding Access h. An east/west local street shall be constructed at the south boundary of the high school site and shall extend to the east boundary of the school site with a temporary turnaround for future extension to the east. This street will provide access to the north/south collector street at the half mile for Parcel #S0432429350 (Woodside Avenue Investor, LLC) when SH-16 is extended and access is no longer available via N. McDermott Road. Requested Condition Regarding Sewer •An easement for extension of the sewer distribution line to the properties to the east be granted by the applicant in the corridor south of the stadium and north of the main baseball diamond and the applicant work with the adjoining property owners to define the scope of the easement and to coordinate the scope of the work. City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 9 C Project File Number: Item Title: Public Works: Budget Amendment Meeting Notes: Public Works: Budget Amendment for Environmental Solid Waste Coordinator/Analyst Not to Exceed $93,440 9 APPROVED I TEM SHEET C ouncil Agenda I tem - 8.C. Presenter: Dave M iles Estimated Time f or P resentation: 10 Title of I tem - Public Works: B udget Amendment for Environmental S olid Waste C oordinator/Analyst Not to E xceed $93,440 R equest to approve a budget amendment in the amount of $93,440 for funding of one fully-loaded Solid Waste Coordinator personnel resource, with on-going personnel costs to be added to the base budget. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S W C Cover Memo Cover Memo 10/18/2018 B udget A mendment Cover Memo 10/19/2018 RE V I E WE RS : Department Reviewer Action D ate P ublic Works.J ohnson, Chris Approved 10/18/2018 - 5:05 P M P ublic Works.Coles, C.J ay Approved 10/19/2018 - 2:04 P M Meridian City Council Meeting Agenda October 23, 2018 – Page 357 of 371 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 3 5 8 o f 3 7 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 3 5 9 o f 3 7 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 2 3 , 2 0 1 8 – P a g e 3 6 0 o f 3 7 1 ,)r M� o CD f N LL w LL aj m L > QCi C cr Q E a •� 7 u LL N U C7 Cr zO O O H O rq � o N 00 0 u� 1� O n N W N O 00 M a L o0 ll r, M ci LnN � N aJ tn wG N m N m U r y � u � 0 Qr v> yr Ec a v} C o � u U oZ ami b\ L a -c: Q� U a U U U C >>� _ N vt d 7 U v v Q 12 in W M� o CD f N LL w LL aj m L > QCi C cr Q E a •� 7 u LL N U C7 Cr m H c O f2 O O O O O rq o O ZZ N 00 0 m O n N vm ci N O 00 M O b00 o0 t r, M ci LnN � N N m N m N m N m N m � +, v> yr v> v} C U U ami b\ L (1) U vi U U U C >>� v> vt d 7 U v v Q 12 in W LD W l C E Cl E N o al [n �"V 4 v 4 O i m � e fl 4 E 0 D 0 o iZLd ai @ V E v 0 n J V u- LCU 0 3 �- a Ca � VI � Z � z z i� > i_ a O c � U LL .� � E W 0 0 0 0 O O O 'I ydt - L Sn o <t m H c O f2 O O O O O rq 00 N 00 0 m O n N vm ci N O Q i M O b00 t t r, M ci LnN � N N m N m N m N m N m � v} v> yr v> v} O ami v bn (1) vi vi v} U C v> v> vt C v> <a Q 12 in W LD W l Cl E Cl 0 Ln o 0 _ o O C U c ID Q 0 o U ai c f o E y v O cL > F> d O c � U LL W fl � E W 0 0 0 0 O O O O O Sn o <t -i N m Ln O N O N c -i N O m N O N O N O N O N t -4 t c -i moi' ci <t N t N t N t N t 0 0 0 0 0 0 0 0 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N m m m m m m m m 0 0 0 0 0 0 o a W LD lD lD lD lD lD W C a L O 0 F tin O O O O O O O m 0 m O Cl W N lD M O b00 t t r, M ci c -I N N m N m N m N m N m O � - O ami vi vi v} v> v> v> vt yr v> <a v> yr in W LD W l Cl 0 Cl 0 Ln o m o ll U o 0 0 o n Ln c f .1 i o OLn O Ot N In N 1 '-I I v} yr uF v* yr C O c � O u v to m n al al ✓� _0 0 C f0 d O 7 as W C m a N C al C ` mw X W al C m C OL a) a' O fa J > 1 C). 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Presenter: Brian M cClure Estimated Time f or P resentation: Title of I tem - C ommunity Development: C omprehensive P lan Vision D ocument P resentation A Vision document memorializing the f irst 2 phases of the Comprehensive P lan has been developed. T his document will be shared with Council. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Vision D ocument Memo Cover Memo 10/18/2018 RE V I E WE RS : Department Reviewer Action D ate Community Development.J ohnson, Chris Approved 10/18/2018 - 5:04 P M Community Development.Coles, C.J ay Approved 10/19/2018 - 1:30 P M Meridian City Council Meeting Agenda October 23, 2018 – Page 368 of 371 Community Development Department 33 E. Broadway Avenue, Suite 102, Meridian, ID 83642 Phone 208-884-5533 Fax 208-888-6854 www.meridiancity.org October 18, 2018 MEMORANDUM TO: Mayor Tammy de Weerd City Council Members CC: City Clerk Caleb Hood, Planning Division Manager Cameron Arial, Director FROM: Brian McClure, Comprehensive Associate Planner RE: My Meridian Vision Work is wrapping up on the second public involvement phase of the new Comprehensive Plan. An outcome of this work is the My Meridian Vision document. This is the sum of six months of public feedback from thousands of residents, businesses, and other stakeholders. The Steering Committee has reviewed this work and refined the statements contained in the Vision document based on subsequent public feedback. Staff would like to highlight and review the culmination of some of this effort with you, the vision statements, as we transition into more technical, market, and transportation analysis work this fall and winter. The new Comprehensive Plan, like the current Plan, will be a guiding document for growth and development in Meridian. The five vision themes (premier, evolving, livable, vibrant, and connected) and the associated vision statements (19 in all) will help to inform and guide work through the remaining phases of this project. Please see the attached document for the complete list by theme. Staff will briefly review the vision statements within the My Meridian Vision document at the October 23 rd City Council meeting. No official action from Council is required, but staff would appreciate the Councils support of the document, and any suggestions as we move into subsequent phases. It is also a good time for Council to ask other questions regarding work to date, or what’s envisioned in the near future. Meridian City Council Meeting Agenda October 23, 2018 – Page 369 of 371 2 My Meridian Vision Meridian is a premier, evolving, livable, vibrant, and connected community. A Premier Community A thriving, diverse, clean, safe, and secure community in which to live, work, and raise a family. • Create safe neighborhoods with diverse and premier housing, open spaces, and amenities that provide varied lifestyle choices. • Plan for a multi-generational city with social, educational, and recreational opportunities and services for all age groups. • Support the expansion and retention of businesses by developing a diverse and qualified workforce through business and educational partnerships. • Complement economic development opportunities by encouraging via partnerships the training of local workforce and students to match employer needs. A Livable Community A community of family-friendly, healthy, and engaging places. • Connect pathways, trails, greenways, and bike routes to create safe and walkable neighborhoods. • Ensure access to health care, schools, police, and other community services. • Provide innovatively designed parks, preserved open spaces, and diverse recreational opportunities. • Build on Meridian’s cultural visibility, identity, and capacity by promoting the local arts, and cultural assets. An Evolving Community A community thoughtfully adapting to changes. • Manage growth by ensuring that development pays for itself and complements or enhances the quality and character of Meridian’s neighborhoods. • Focus growth in key areas for an efficient and high-quality development pattern that aligns with availability and capacity of services and infrastructure. • Partner with schools, nonprofit, and community organizations to provide a variety of educational opportunities for all stages of life. • Promote responsible land use and resource stewardship through sustainable waste reduction, energy efficiency, and transportation choices which reduce reliance on single-occupancy vehicles. A Connected Community A community of safe and efficient transportation facilities. • Accommodate appropriate modes of transportation by planning, designing, and building facilities for pedestrians, bicycles, public transit, motor vehicles, and freight. Meridian City Council Meeting Agenda October 23, 2018 – Page 370 of 371 3 • Improve the efficiency of transportation through land use planning, street design, and new technology. • Embrace Meridian's location by ensuring alignment of transportation network enhancements with new local and regional growth. • Create transportation corridors that promote the efficient movement of people and goods. A Vibrant Community A community strengthened by historic character and vibrant activity centers. • Create vibrant places and gathering spaces with distinct, engaging identities. • Promote Ten Mile, Downtown, and The Village as centers of activity and growth. • Support a Downtown renaissance as the City’s next premier destination through the creation of an attractive shopping, entertainment, and cultural center. • Protect, preserve, and enrich Meridian’s strong historic character and charm. Meridian City Council Meeting Agenda October 23, 2018 – Page 371 of 371 Comprehensive Plan Visioning Document October 23, 2018 Timeline 2018 JUNE FOUNDATION JULY – SEPT VISIONING 2019 OCT - APRIL OPPORTUNITIES & CHOICES MAY - OCTOBER PLAN DEVELOPMENT #MyMeridian VISION #MyMeridian VALUES EVENT SERIES #3 #MyMeridian CHOICES EVENT SERIES #4 #MyMeridian PLAN WE ARE HERE! EVENT SERIES #2 EVENT SERIES #1 Engagement to Date Website Engagement (surveys, comment map, idea wall) (3,773 total site visits) Social Media Engagement (Quick polls, Instagram stories, NextDoor, Facebook) Phase 1: Values Events (Public Works Expo, Listening Sessions, etc.) Phase 2: Visioning Outreach (Town Hall, Summer Fun, Telephone Town Hall, MYAC, etc.) In-Person Outreach Opportunities 1,822 1,500~ 500+ 800+ 25~ Premier Evolving Livable Connected Vibrant #MyMeridian Vision 5 Value Themes, with supporting vision statements A Premier Community •Create safe neighborhoods with diverse and premier housing, open spaces, and amenities that provide varied lifestyle choices. •Plan for a multi-generational city with social, educational, and recreational opportunities and services for all age groups. •Support the expansion and retention of businesses by developing a diverse and qualified workforce through business and educational partnerships. •Complement economic development opportunities by encouraging via partnerships the training of local workforce and students to match employer needs. An Evolving Community •Manage growth by ensuring that development pays for itself and complements or enhances the quality and character of Meridian’s neighborhoods. •Focus growth in key areas for an efficient and high-quality development pattern that aligns with availability and capacity of services and infrastructure. •Partner with schools, nonprofit, and community organizations to provide a variety of educational opportunities for all stages of life. •Promote responsible land use and resource stewardship through sustainable waste reduction, energy efficiency, and transportation choices which reduce reliance on single-occupancy vehicles. A Livable Community •Connect pathways, trails, greenways, and bike routes to create safe and walkable neighborhoods. •Ensure access to health care, schools, police, and other community services. •Provide innovatively designed parks, preserved open spaces, and diverse recreational opportunities. •Build on Meridian’s cultural visibility, identity, and capacity by promoting the local arts, and cultural assets. A Connected Community •Accommodate appropriate modes of transportation by planning, designing, and building facilities for pedestrians, bicycles, public transit, motor vehicles, and freight. •Improve the efficiency of transportation through land use planning, street design, and new technology. •Embrace Meridian's location by ensuring alignment of transportation network enhancements with new local and regional growth. •Create transportation corridors that promote the efficient movement of people and goods. A Vibrant Community •Create vibrant places and gathering spaces with distinct, engaging identities. •Promote Ten Mile, Downtown, and The Village as centers of activity and growth. •Support a Downtown renaissance as the City’s next premier destination through the creation of an attractive shopping, entertainment, and cultural center. •Protect, preserve, and enrich Meridian’s strong historic character and charm. Next Steps •#MyMeridian Vision Foundation •Market Analysis •Land Use & Transportation Analysis •Coordinate public identified opportunities with Analysis •Additional Public Involvement •Application for Approval (~July-Sept 2019) Lastly… •Website has summaries and verbatim comments from Phase 1. Phase 2 will be available soon •“Endorse” #MyMeridian Vision QUESTIONS Website: www.meridiancompplan.com MERIDIANMY MERIDIANMYMERIDIANMY #mymeridianplan MERIDIANMY #mymeridianplan DRA F T #MYMERIDIAN VISION 2 3 8 6 4 Your VisionIntroduction Mayor’s Letter What We Heard 16 What’s Next? #MYMERIDIAN VISION 3 #MYMERIDIAN VISION Welcome to what we’re calling “#MyMeridian Vision” – a document that concludes the second phase of the City’s Comprehensive Plan update process. This vision document describes the future of Meridian based on the desires and dreams of thousands of local stakeholders and citizens that have participated in developing the new Plan. The Comprehensive Plan is a guiding document for growth and future development in Meridian and our Area of Impact. It focuses on the many services offered by the City such as sewer, water, public safety, and parks, as well as plans for land use in regards to where housing, jobs, and services will be located. It also helps guide conversations with community partners that oversee transportation, schools, and libraries. One of the most important factors of this Plan is the viewpoint of our residents. We are now moving into the third phase of the Plan update focused on choices –“#MyMeridian Choices”. It needs YOUR voice to be successful, which is why our team still wants to hear from you! Help us craft a Plan that continues to move Meridian forward – one that is in line with our vision to be the West’s premier community to live, work and raise a family. Visit www.meridiancity.org/compplan to get involved. Mayor Tammy De Weerd City of Meridian Mayor 4 #MYMERIDIAN VISION 5 #MyMeridian Vision, the community vision for the Meridian, Idaho, Area (the City Limits and Impact Area) focuses on the creation and preservation of the area’s character, evolution, livability, vibrancy, and connections. The Vision Statements within this document demonstrate these unique qualities and reaffirm a desire to preserve Meridian’s character with the onset of inevitable changes that come with population growth and demand for development. The Vision Statements will be used to update Meridian’s 2002 Comprehensive Plan and inform its replacement, a new Comprehensive Plan that will ultimately be adopted in 2019 by the Meridian City Council. These Vision Statements and Themes, intentionally designed to evolve with the process, will be revisited throughout the #MyMeridian Comprehensive Plan update process, and regularly after the adoption of the Plan. A valuable tool to be reviewed and updated over the 20-year planning horizon, these evolving vision statements will reflect the community’s values and dreams for the future of the City of Meridian. INTRODUCTION “It’s probably no surprise that the number one topic I get approached about is growth. It’s happening here and it’s happening across the entire Valley. We all know how awesome Meridian and Idaho are - and now others have discovered us as well. Despite our popularity, it is imperative that we grow responsibly, which takes careful planning.” Mayor Tammy De Weerd, 2018 6 CREATING A VISION Developing a cohesive vision of Meridian’s future offers residents, business owners, and visitors an opportunity to be heard—and the assurance that this city’s blueprint for the future reflects a collaborative vision. #MyMeridian Vision, developed by the people of Meridian, represents their strong voice about what they value in our community and an equally strong mandate for what they want for our future. Meridian’s rapid growth means the city is continually undergoing significant change. Depending upon how such growth is directed, these changes could be good for the city’s residents, commerce, and infrastructure. Unguided growth without a coordinated plan for the city may harm the very qualities we hold dear. Having a community vested vision helps guide and inform the decision-making process to define and manage the city’s future. Therefore the Comprehensive Plan update will provide elected officials and the community an opportunity to make sound, informed decisions toward our vision. Meridian has seen a significant increase in population over the last 27 years, and it is predicted to grow another 52% by 2040. Along with that growth in population come noteworthy changes. During the last 10 years (2007 – 2017), we have seen 37% GROWTH IN LABOR FORCE OVER THE PAST 10 YEARS 45,567 THE UNEMPLOYMENT RATE HAS FALLEN BY 5% SINCE 2010, GOING FROM 8.1% IN 2010 TO IN 2017. OUR POPULATION GROWTH 10,000 1990 2017 2040 106,410 155,283 PROJECTED: AN INCREASE OF 50% FROM 2017 75% OF 0 - 19 YEAR OLDS HAVE WALKABLE ACCESS TO PARKS AND OPEN SPACE MEDIAN HOUSEHOLD INCOME $76,783 $74,000 ADA COUNTY 2017 2007 33,035 3.2% #MYMERIDIAN VISION 7 37% growth in our labor force and a 5% reduction in our unemployment rate. Our median household income is well over the Treasure Valley average, and two-thirds of the children in our community have walkable access to a park or open space. Though benefits of growth are possible, fast growth takes careful planning and a strong vision to be successful. With a strong vision for managing how our community will grow, we can continue to benefit immensely from growth and can ensure it is an asset for our city. 8 The first step toward creating a vision for any community is listening. From June to September of 2018 we attended many public events and created several online surveys to ask residents of Meridian what they love and what they would improve about their city. Though this process, we heard from more than 1,500 people including residents, employees, business owners, community leaders, youth, and stakeholders. At these events and through online surveys, participants were asked questions like “What do you love about Meridian?”, “What would you improve about Meridian?” and “What is your vision for Meridian’s Future?” This allowed the residents, employees, and stakeholders the opportunity to provide and discuss their values, options, goals, and to prioritize future opportunities for their community. The responses were collected and compiled to create several prospective vision statements- to become one common Vision Statement. OUR VISION #MYMERIDIAN VISION 9 10 WHAT DO YOU LOVE ABOUT MERIDIAN? • NICE • PARKS • FAMILY EVENTS • MOVIE NIGHTS • FREE CONCERTS • CITY STAFF • GREAT PARKS • PLAYGROUNDS • NEW • GREAT COMMUNITY • SOCCER FIELD • DOG PARK • FRIENDLY PEOPLE • EVERYTHING, BUT MOSTLY THE PEOPLE • QUALITY OF LIFE • PROPERTY TAXES • EFFICIENT INEXPENSIVE PARKS • FREE CONCERTS • MOVIES IN THE PARK • PUBLIC EVENTS • FAMILY EVENTS • FAMILY FRIENDLY • PARKS • THE EDUCATION SYSTEM • HOW FRIENDLY EVERYBODY IS • THE PARKS • SENSE OF COMMUNITY • THE VILLAGE • SPLASH PAD • THE PARKS • SKATE PARK • MOVIE NIGHTS • FARMERS’ MARKET • PEOPLE • RELAXED • LAID BACK • INTERACTION OF SMALL TOWNS • HISTORIC • PARKS • SERVICE INDUSTRY • FRIENDLY PEOPLE • FEELS LIKE HOME • SMALL TOWN COMMUNITY • SENSE OF COMMUNITY • FAMILY FRIENDLY • PARKS • CONCERTS • DOWNTOWN MERIDIAN • THE VILLAGE • RESTAURANTS • PUBLIC EVENTS • THE MAYOR • AUTHENTIC • PARKS • CLEAN • LOCATION • OPEN SPACE • FARM LANDS • PARKS • PROXIMITY TO THE GREAT OUTDOORS AND THE OPPORTUNITIES IT PROVIDES • MAYOR TAMMY • ACCESS TO THE OUTDOORS • AFFORDABILITY • ART • CULTURE • FARM LAND AND RANCHES • ARTS AND CULTURE • EFFORT TO BE GREAT • FARMING AND SMALL ACREAGES • ELEMENTARY SCHOOLS • FRIENDLY PEOPLE • LOCATION • I GREW UP HERE • COMMUNITY #MYMERIDIAN VISION 11 • PATHWAYS • SPACIOUS NEIGHBORHOODS • REASONABLE COST OF LIVING • LOW CRIME • CENTRAL LOCATION • LIBRARY DISTRICT • FEEL • LANDSCAPING • SLOWER PACE OF LIFE • LOW DENSITY • SMALL TOWN FEEL • IDAHO VALUES • MAYOR TAMMY • NATURE • OPEN SPACES • CLEANLINESS • FARMLAND AND PASTURES • UNDEVELOPED • QUIET • COUNTRY ATMOSPHERE • RESTAURANTS • COST OF LIVING • RURAL ROOTS • SMALL TOWN LIFE • OLD BARNS AND FARMLAND • AGRICULTURE • SMALL TOWN ATMOSPHERE • THE PEOPLE • THE GREEN BELT • COMMUNITY FEEL • EVENTS • BEAUTIFUL CITY • CLEAN STREETS • WEATHER • COMMUNITY • FARMLAND • FRIENDLY NEIGHBORS • LESS DENSE • OPEN SPACES • RURAL NATURE • RURAL • SPACE • SIDEWALKS • SLOWER PACE AND OPEN SPACE TO BREATHE • ELBOW ROOM • FAMILY FRIENDLY • PARKS • CONCERTS • DOWNTOWN MERIDIAN • THE VILLAGE • RESTAURANTS • PUBLIC EVENTS • THE MAYOR • FARM TO TABLE • AUTHENTIC • PARKS • CLEAN • WELL PLANNED • NEIGHBORHOODS • CITY STAFF • I LOVE MERIDIAN! • OUR PARKS ROCK • ACCESS TO THE OUTDOORS • LOCATION • MAYOR TAMMY • AFFORDABILITY • ARTS AND CULTURE • CHURCHES • FRIENDLY PEOPLE • CENTRAL LOCATION • COUNTRY FEEL • OPENNESS • AGRICULTURE • ACCESS TO CITY AMENITIES • RAISING ANIMALS 12 #MYMERIDIAN VISION Meridian is a premier, evolving, livable, vibrant, and connected community. #MYMERIDIAN VISION 13 14 #MYMERIDIAN VISION 15 A PREMIER COMMUNITY • Create safe neighborhoods with diverse and premier housing, open spaces, and amenities that provide varied lifestyle choices. • Plan for a multi-generational city with social, educational, and recreational opportunities and services for all age groups. • Support the expansion and retention of businesses by developing a diverse and qualified workforce through business and educational partnerships. • Complement economic development opportunities by encouraging via partnerships the training of local workforce and students to match employer needs. A thriving, diverse, clean, safe, and secure community in which to live, work, and raise a family. 16 • Manage growth by ensuring that development pays for itself and complements or enhances the quality and character of Meridian’s neighborhoods. • Focus growth in key areas for an efficient and high-quality development pattern that aligns with availability and capacity of services and infrastructure. • Partner with schools, nonprofit, and community organizations to provide a variety of educational opportunities for all stages of life. • Promote responsible land use and resource stewardship through sustainable waste reduction, energy efficiency, and transportation choices which reduce reliance on single-occupancy vehicles. A community thoughtfully adapting to changes. AN EVOLVING COMMUNITY #MYMERIDIAN VISION 17 18 #MYMERIDIAN VISION 19 • Connect pathways, trails, greenways, and bike routes to create safe and walkable neighborhoods. • Ensure access to health care, schools, police, and other community services. • Provide innovatively designed parks, preserved open spaces, and diverse recreational opportunities. • Build on Meridian’s cultural visibility, identity, and capacity by promoting the local arts, and cultural assets. A community of family-friendly, healthy, and engaging places. A LIVABLE COMMUNITY 20 • Accommodate appropriate modes of transportation by planning, designing, and building facilities for pedestrians, bicycles, public transit, motor vehicles, and freight. • Improve the efficiency of transportation through land use planning, street design, and new technology. • Embrace Meridian’s location by ensuring alignment of transportation network enhancements with new local and regional growth • Create transportation corridors that promote the efficient movement of people and goods. A community of safe and efficient transportation facilities. A CONNECTED COMMUNITY #MYMERIDIAN VISION 21 22 #MYMERIDIAN VISION 23 • Create vibrant places and gathering spaces with distinct, engaging identities. • Promote Ten Mile, Downtown, and The Village as centers of activity and growth. • Support a Downtown renaissance as the City’s next premier destination through the creation of an attractive shopping, entertainment, and cultural center. • Protect, preserve, and enrich Meridian’s strong historic character and charm. A community strengthened by historic character and vibrant activity centers. A VIBRANT COMMUNITY 24 WHAT’S NEXT? The future of Meridian is in your hands. #MyMeridian Vision provides the aims, concepts, and thoughtfully developed ideas outlined by thousands of area residents and stakeholders for the future they desire for Meridian. Our community knows that a vision only achieves fruition through strong goals, policies, and strategic implementation. A new Comprehensive Plan that reflects our community’s vision is needed to responsibly plan for growth, and to prepare for variable economic conditions in the years ahead. Together, we can ensure Meridian becomes a premier community for our future generations. The next step is to establish the Plan’s policies and projects based on the foundation provided in this document. Then a strategy will evolve with the use of a thoughtful and deliberate combination of large and small projects, fresh programs, and new partnerships. Now is the time to put your mark on #MyMeridian Plan. As the process moves forward, it is important that our community continues to be involved. Make sure that your thoughts and ideas are heard. Jump into online discussions, join your friends and neighbors at public meetings, and share opinions in surveys and at open houses. Watch for upcoming public events this winter and join in #MyMeridian Plan for the future of Meridian. Visit www.meridiancity.org/compplan to get involved. City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 11 Project File Number: Item Title: Future Meeting Topics Meeting Notes: City Council Meeting Meeting Date: October 23, 2018 Agenda Item Number: 12 Project File Number: Item Title: Executive Session Executive Session per Idaho State Code 74-206 (1)(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code Meeting Notes: ob+ e �0 , Z,/ 6 rIVI