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2018 09-27 Meeting Packet H I STOR I C P RESERVAT I ON COM M I SSI ON M EET I N G T hursday, S eptember 27, 2018 at 4:30 P M City Council C hambers, City Hall 33 E . Broadway, M eridian, Idaho 1.Roll-Call Attendance _____Blaine J ohnston, President _____ J acy J ones _____ Dawn C ronk _____ K ourtney McBride _____ J osh Evarts, Vice P resident _____ E dward L andis ____ Councilwoman A nne L ittle R oberts, E x-Officio 2.Adoption of the Agenda 3.Approval of M inutes A.August 23, 2018 Regular M eeting M inutes [Action Item] 4.Approval of the M onthly F inancial Statement A.Financial S tatement through August 31, 2018 [Action Item] 5.Historical S ociety and History C enter Update by L ila Hill 6.New Business A.Welcome Kourtney M cB ride B.Commission Size Discussion C.Historic P reservation M onth 2019 7.Old Business A.Logo D iscussion [Action Item] B.Digital S cans of Historical Items C.P rior ity P roperties for C ontracted P hotography S ervices [Action Item] 1. S tatus Update on A pproved Properties 2. D onated Photographs D iscussion 3. P roperty Photo C ollection and Use Discussion D.Hull F ilm Quote [Action Item] 1. R eview Quote 2. P otential P roject Outline 8.Reports Meridian City Council Meeting Agenda September 27, 2018 – Page 1 of 19 A.Cur r ent Applications [Action Item] B.Children's M useum of Idaho 9.Next M eeting - T hursday, October 25, 2018 at 4:30 P M 10.Adjournment All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring ac commodation for disabilities related to documents and/or hearing, please c ontac t the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Meeting Agenda September 27, 2018 – Page 2 of 19 Meridian City Council Meeting Agenda September 27, 2018 – Page 1 of 19 HISTORIC P R ESERVAT I ON COMMISSION MEETING Thursday, September 27, 2018 at 4:30 PM City Council Chambers, City Hall 33 E. Broadway, Meridian, Idaho 1. Roll-Call Attendance x Blaine Johnston, President x Jacy Jones x Dawn Cronk x Kourtney McBride o Josh Evarts, Vice President o Edward Landis x Councilwoman Anne Little Roberts, Ex-Officio 2. Adoption of the Agenda Motion by J. Jones; second by D. Cronk to adopt the agenda – all ayes – motion carried. 3. Approval of Minutes A. August 23, 2018 Regular Meeting Minutes [Action Item] Motion by J. Jones; second by D. Cronk to approve the minutes with one spelling change – all ayes – motion carried 4. Approval of the Monthly Financial Statement A. Financial Statement through August 31, 2018 [Action Item] Motion by J. Jones; second by D. Cronk to approve the monthly financial statement and two additional expenditures not shown in the report (Children’s Museum of Idaho Contribution and map framing) – all ayes – motion carried. 5. Historical Society and History Center Update by Lila Hill Lila Hill’s written report attached to the meeting packet. 6. New Business A. Welcome Kourtney McBride Kourtney introduced herself to the rest of the commission. She is a sophomore at Meridian High School , the MHS ambassador for MYAC, a member of FCCLA , and works on the school the n ewspaper. B. Commission Size Discussion H. Blackstone told the commission that over the last year she has been asked about the number of commissioners on HPC, she asked if the commission was happy with their size. B. Johnson was happy with the Meridian City Council Meeting Agenda November 29, 2018 – Page 4 of 27 Meridian City Council Meeting Agenda September 27, 2018 – Page 2 of 19 size and that the current group works well together. J. Jones agreed, but would be okay with another member so long as they are engaged and if they added value to the commission (different skills etc.). D. Cronk agreed with those two statements. C. Historic Preservation Month 2019 The commission started this discussion but would like to hold a mo re extensive conversation in December. Initial conversation included making the our celebration in to a 2+ day event(s), one event could be devoted to the Zamzow’s Mill alone, we could also offer a focused event with Drew Egger’s (possibly not during preservation month, but at another time during the year), and the theme for next year (according to the SHPO is Triumph and Tragedy in History (available on their website). 7. Old Business A. Logo Discussion [Action Item] Tabled to October. B. Digital Scans of Historical Items B. Johnston will follow up, hasn’t met to select items. C. Priority Properties for Contracted Photography Services [Action Item] 1. Status Update on Approved Properties Only two properties haven’t been contacted: Clapper and Egger’s. We have phone numbers for both of those people. Commission talked about the potential to have Brandon Hull approach this as his next HPC project, creating a project that spans the seasons as the farm is used and the mint is processed. One of the contacted properties asked if a volunteer could be there as well. J. Jones offered to go to the property that they wanted a commissioner at. 2. Donated Photographs Discussion Another two property owners asked if we could accept donated photographs. The Commission discussed that the photos could be donated to the Historical Society instead of the HPC. HPC doesn ’t have a collections policy or defined use of donated photographs. Lila said that the Historical Society could take on additional photos. 3. Property Photo Collection and Use Discussion The commission discussed ways to use the photos: social media, barn calendar, art exhibits, etc. Will the arts commission let HPC partner with them again for Art Week next year (2019)? D. Hull Film Quote [Action Item] 1. Review Quote Quote shared in meeting packet, $2,500 for two sites. Motion by J. Jones; second by D. Cronk to approve the projects and expenses related to Hull Meridian City Council Meeting Agenda November 29, 2018 – Page 5 of 27 Film's quote - all ayes - motion carried. 2. Potential Project Outline H. Blackstone can ask Brandon Hull for a quote for the Egger's project. 8. Reports A. Current Applications [Action Item] None. B. Children's Museum of Idaho J. Jones provided a verbal report for an update on where the museum stands prior to opening. She detailed some exhibits and artifacts. She also added that some ADA upgrades are being added. A ribbon cutting is scheduled for December 1. 9. Next Meeting -Thursday, October 25, 2018 at4:30 PM J. Jones noted that Trunk or Treat is October 25. H. Blackstone will send a doodle poll for dates to reschedule October and November meetings. 10. Adjournment Motion by J. Jones; second by D. Cronk to adjourn - all ayes - motion carried. Meeting ended :30 PM (AUDI CO ING ON FILE F T ESE PROCEEDINGS) AP O BLAINE JOHNSTON — SIDENT ATTEST: C. JAY COLES, C17'V CLERK All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Meeting Agenda September 27, 2018 — Page 3 of 19 I TEM SHEET C ommission A genda I tem - 3.A . Presenter: Blaine Estimated Time f or P resentation: 1 Title of I tem - August 23, 2018 Regular M eeting M inutes [Action Item] B oard Notes: AT TAC HM E NT S: Description Type Upload D ate A ugust 23, 2018 Regular Meeting Minutes E xhibit 9/24/2018 RE V I E WE RS : Department Reviewer Action D ate Historic Preservation I tem Creation B odnar, Hillary Approved 9/24/2018 - 11:47 A M Meridian City Council Meeting Agenda September 27, 2018 – Page 3 of 19 Ar r �J 9. Next Meeting Added logo conversation to September meeting. 10. Adjournment Motion by J. Jones; second by J. Evarts - to adjourn - all ayes motion carried. Meeting ended PM (AUDIOORDING ON FILE F THESE PROCEEDINGS) APP �- � ��1 12� I i BLAINE JOHNSTO1,V - PRESIDENT ATTEST., Of --7d 0/e" - C. JAY CO S,, ClY RK r DA TE A PPR 0 VED All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public Meridian City Council Meeting Agenda September 27, 2018 — Page 6 of 19 I TEM SHEET C ommission A genda I tem - 4.A . Presenter: Blaine Estimated Time f or P resentation: 1 Title of I tem - F inancial Statement through August 31, 2018 [Action Item] Additio nal expens es that aren't reported here includ e: $7,500 fo r C hild ren's Mus eum of Idaho c o ntrib utio n $450 fo r framing the map d o nated b y R ic hard Nours e B oard Notes: AT TAC HM E NT S: Description Type Upload D ate E xpenses through A ugust 2018 S taff Report 9/18/2018 RE V I E WE RS : Department Reviewer Action D ate Historic Preservation I tem Creation B odnar, Hillary Approved 9/18/2018 - 12:29 P M Meridian City Council Meeting Agenda September 27, 2018 – Page 7 of 19 CITY of MERIDIAN FY2018 (10/1/2017 thru 9/30/2018) Budget for Historic Preservation & Historical Society As of: 8/31/2018 Acct# AGENCY / VENDOR Effective Date DESCRIPTION FY2018 BUDGET FY2018 REVENUES FY2018 EXPENDITURES Available Budget BUDGET 10/1/2017 Budget for misc 300.00 Historical Society budget for misc expenses 300.00 - 300.00 BUDGET 10/1/2017 Budget for Consulting 5,000.00 BUDGET 10/1/2017 Budget for Training 2,500.00 BUDGET 10/1/2017 Budget for Supplies 400.04 BUDGET 10/1/2017 Budget for Memberships 325.00 BUDGET 10/1/2017 Budget for Printing/Promotional 1,500.00 BUDGET 10/1/2017 Budget for Continuing Education Program 1,000.00 BUDGET 10/1/2017 Budget for Historical District Branding 5,000.00 34881 MERIDIAN DOWNTOWN BU 1/26/2018 MOU contribution for 50% annual maint fee Tour Buddy App (500.00) 33120 04/16/18Parks 4/16/2018 Parks Daily Cash Receipts 04/16/18 - #8450763, Meridian History Course, Kathryn Small (10.00) 33120 04/18/18Parks 4/18/2018 Parks Daily Cash Receipts 04/18/18 - #8477302, Meridian History Course, Beverly Frye (10.00) 33120 04/21/18Parks 4/21/2018 Parks Daily Cash Receipts 04/21/18 - #8504781, Meridian Historical Course, Gwen Rickards (20.00) 33120 05/02/18Parks 5/2/2018 Parks Daily Cash Receipts 05/02/18 - #8625241, Meridian History Course, Scott Robertson (20.00) 33120 05/15/18Parks 5/15/2018 Parks Daily Cash Receipts 05/15/18 - #8788495, Meridian History Course, Shayla Lorimer (40.00) 33120 05/30/18Parks 5/30/2018 Parks Daily Cash Receipts 05/30/18 - Meridian History Course # 8999414, Candy Casper (10.00) 33120 CR18-396 6/10/2018 Parks Daily Cash Receipts 06/10/18 - Meridian History Course, Gwen Rickards, #9314552 (20.00) 33120 CR18-400 6/11/2018 Parks Daily Cash Receipts 06/11/18 - #9327990, Meridian History Course, Scott Robertson (20.00) 53801 OFFICE DEPOT, INC. 10/26/2017 Post Cards for HPC - Qty 2 Boxes 16.88 53801 CITY OF MERIDIAN PETTY CASH 11/30/2017 Reimburse Petty Cash November 2017 - Water, Soda, Cookies for HPC Programs: ADA Co Treasure Award & Tax Credits, H. Bodnar, 11/8/17 16.02 53801 TOUR BUDDY LLC 2/26/2018 Historic Walking Tour App Annual Maintenance 4/1/18 - 3/31/19 1,000.00 53801 MASTERCARD 3/1/2018 MC Clerks, #0521, 2/28/18 Statement - National Alliance of Preservation Commissions, 2/15/18, Membership to National Alliance of Preservation Commission for HPC - 2/15/18-2/14/19 150.00 53801 SYNCB/AMAZON 4/3/2018 Coin Holders for Student Competition Awards - Qty 2 30.70 53801 DANIEL F KRAMER 5/7/2018 Middle School Student Competition Winner for Stop Motion Video 200.00 53801 KYLEE ANNE BODILY 5/8/2018 High School Competition Winner for Oral History & Artistic Interpretation 500.00 53801 WHITETAIL REAL ESTATE PHOTOGRAPHY 5/11/2018 Photos of 1923 Harry Warrick Barn Which Will Be Demolished This Summer 50.00 53801 AMY BIRCH 6/19/2018 Instructor Services for Mieridian History Course Class, Meridian ID, 6/14/18 250.00 53801 LINDA E BELTHOFF 6/19/2018 Instructor Services for Meridian History Class, Meridian ID, 6/14/18 250.00 53801 MASTERCARD 7/1/2018 MC Clerks, #0512, 6/29/18 Statement - JImmy Johns - 6/14/18 - Lunch for Meridian History Course attendees & instructors to Deliver 103.86 53801 WHITETAIL REAL ESTATE PHOTOGRAPHY 8/19/2018 HPC Historic Property Photos 985 W McMillan Barn pictures received 50.00 Historic Preservation 15,725.04 (650.00) 2,617.46 13,757.58 TOTALS 16,025.04 (650.00) 2,617.46 14,057.58 9/18/2018 1 of 1 Historic Preservation reports (3) Meridian City Council Meeting Agenda September 27, 2018 – Page 8 of 19 I TEM SHEET C ommission A genda I tem - 5.A . Presenter: Blaine Estimated Time f or P resentation: 5 Title of I tem - Welcome Kour tney M cBride Kourtney is our new youth commissioner. Please welcome her and get to know her/her interests in history and civil service! B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Clerk.B odnar, Hillary Approved 9/24/2018 - 11:46 A M Meridian City Council Meeting Agenda September 27, 2018 – Page 9 of 19 I TEM SHEET C ommission A genda I tem - 5.B . Presenter: Hillary Estimated Time f or P resentation: 10 Title of I tem - C ommission S ize D iscussion Over the years, staf f and commissioners have asked me questions about the f uture of HP C as a commission. Should the commission have more members? We currently have 6, but are allowed up to 9 members. I f the commissioners are interested in growing their group, I can bring your input back to the C ity C lerk, Chief of Staff, and Mayor Tammy. B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Clerk.B odnar, Hillary Approved 9/24/2018 - 9:02 A M Meridian City Council Meeting Agenda September 27, 2018 – Page 10 of 19 I TEM SHEET C ommission A genda I tem - 5.C. Presenter: Blaine Estimated Time f or P resentation: 20 Title of I tem - Historic P reser vation M onth 2019 After last preservation month, the c ommis s ion dis c ussed ways to improve for next year. Id eas have inc luded, but aren't limited to: ho ld ing 2-3 events o ver the c ours e of the month ins tead o f pus hing everything into one evening ho ld an art auctio n to b enefit the His to rical S o ciety invite external speakers to p res ent on s pec ific topic s B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Clerk.B odnar, Hillary Approved 9/24/2018 - 9:31 A M Meridian City Council Meeting Agenda September 27, 2018 – Page 11 of 19 I TEM SHEET C ommission A genda I tem - 6.A . Presenter: J osh Estimated Time f or P resentation: 15 Title of I tem - L ogo D iscussion [Action Item] Action may be delayed until two absent commissioners can weigh in. B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Clerk.B odnar, Hillary Approved 9/17/2018 - 3:28 P M Meridian City Council Meeting Agenda September 27, 2018 – Page 12 of 19 I TEM SHEET C ommission A genda I tem - 6.B . Presenter: Blaine / J osh Estimated Time f or P resentation: 10 Title of I tem - D igital Scans of Historical Items Hillary didn't receive any files to take to Timeless P hoto to get scanned. T his project will continue in F Y19. B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Historic Preservation I tem Creation B odnar, Hillary Approved 9/17/2018 - 3:45 P M Meridian City Council Meeting Agenda September 27, 2018 – Page 13 of 19 I TEM SHEET C ommission A genda I tem - 6.C. Presenter: Hillary Estimated Time f or P resentation: 10 Title of I tem - Priority Properties for Contracted Photography S ervices [Action Item] B oard Notes: 1. W. F ranklin R oad House: 3880 W. F ranklin R d. (Public Hearing D one) 2. N. McD ermott R oad F armstead: 3235 N. McD ermott R d. 3. N. McD ermott R oad F armstead: 5390 N. McD ermott R d. 4. N. McD ermott R oad House: 5595 N. McD ermott R d. 5. W. Mc Millan R oad F armstead: 8720 W. Mc Millan R d. 6. Saylor J . Brown Farmstead: 7080 W. McMillan Rd. 7. Harold Creason B arn and House: 680 N. S tar Rd. 8. Boise Valley C hurch of the B retheren: 4721 N. S tar Rd.* 9. C lapper House: 3440 West Davis L n.* 10. Marks House: 3410 West D avis L n. 11. Quenzer F armstead: 4340 N. B lack C at Rd. 12. Eggers/Moore Barn and F arm: 820 S . B lack Cat R d.* 13. L ehman F armstead: 3135 S . B lack C at Rd. RE V I E WE RS : Department Reviewer Action D ate Historic Preservation I tem Creation B odnar, Hillary Approved 9/24/2018 - 11:47 A M Meridian City Council Meeting Agenda September 27, 2018 – Page 14 of 19 I TEM SHEET C ommission A genda I tem - 6.D. Presenter: Blaine Estimated Time f or P resentation: 10 Title of I tem - Hull Film Quote [Action Item] Blaine and Hillary s ent over two projec t req ues ts to Brandon to get his q uotes . Hull F ilm S amp les B oard Notes: AT TAC HM E NT S: Description Type Upload D ate Hull Quote E xhibit 9/25/2018 RE V I E WE RS : Department Reviewer Action D ate Historic Preservation I tem Creation B odnar, Hillary Approved 9/24/2018 - 2:46 P M Meridian City Council Meeting Agenda September 27, 2018 – Page 15 of 19 To: Hillary Blackstone, Meridian HPC From: Brandon L. Hull, HULLFILM Date: 09/25/18 Re: Meridian Historical Virtual Tour OVERVIEW: To create an interactive virtual tour consisting of Panoramic 360’s and Large-Format Stills highlighting the history of the city of Meridian. The Virtual Tour will use HULLFILM’s proprietary virtual tour platform, featuring compatibility with computers, tablets, and mobile phones. The tour will also be augmented with historical photos, and other content such as videos. ABOUT THE TOUR: An evaluation of the spaces requested by the Meridian HPC led to the following suggested offering: LOCATION 1: Main & Broadway Intersection 1 x Panoramic 360 + up to 5 augmented POI’s 4 x Large-Format Stills - Photo 1 facing North - Photo 2 facing East - Photo 3 facing South - Photo 4 facing West LOCATION 2: Pine Street School 1 x Panoramic 360 - Exterior of School (near Main St.?) + up to 5 augmented POI’s 1 x Panoramic 360 - Interior of School (Main Hallway?) + up to 10 augmented POI’s 2 x Large-Format Stills - Exterior of School 4 x Large-Format Stills - Interior of School COST AND TIMELINES: The suggested offering above featuring 3 Panoramic 360’s and 10 Large-Format Stills, along with the full delivery of the virtual tour, would cost $2,500. Once production has commenced, the project will take approximately 30 days to deliver the ﬁnal working tour. HULLFILM agrees to host the tour. Meridian City Council Meeting Agenda September 27, 2018 – Page 16 of 19 CONCLUSION: This is a very exciting time in the history of the City of Meridian, with changes occurring in every direction. Having the foresight to capture and preserve the City as it is at this time using cutting-edge technology that can be accessed by the vast majority of citizens, will encourage preservation. The initial images produced for the tour are history as soon as the photo is taken, and with the assistance of the virtual tour tool, over time it will be possible to shoot the same locations again and see the changes at each. This is a long-term project, built in individual pieces over time. Thank you for considering this, Sincerely, Brandon Brandon L. Hull HULLFILM 208-866-7874 brandon@hullﬁlm.com Meridian City Council Meeting Agenda September 27, 2018 – Page 17 of 19 I TEM SHEET C ommission A genda I tem - 7.A . Presenter: Blaine Estimated Time f or P resentation: 3 Title of I tem - C urrent Applications [Action Item] B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Historic Preservation I tem Creation B odnar, Hillary Approved 9/17/2018 - 3:46 P M Meridian City Council Meeting Agenda September 27, 2018 – Page 18 of 19 I TEM SHEET C ommission A genda I tem - 7.B . Presenter: J acy Estimated Time f or P resentation: 10 Title of I tem - C hildren's M useum of Idaho B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Historic Preservation I tem Creation B odnar, Hillary Approved 9/18/2018 - 8:49 A M Meridian City Council Meeting Agenda September 27, 2018 – Page 19 of 19