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2018 10-11 Meeting PacketTo develop, advance and nurture all facets of the arts to enhance the quality of life for M eridian residents and its visitors T hursday, October 11, 2018 at 3:30 P M City Council C hambers, City Hall 33 E . Broadway, M eridian, Idaho 1.Roll-Call Attendance ___ Les lie Mauld in, C hair ___ R and y-B F unk ___ S tep hanie F orbes ___ Jessic a P eters ___ G retc hen C as erotti ___ Jennifer S ullivan ___ Bo nnie Zahn G riffith ___ Jay Wilson ___ G ina Lyo n, Vice C hair ___ Joe Borton, ex-offic io 2.Adoption of the Agenda 3.Approval of M inutes A.S eptember 13, 2018 Regular M eeting M inutes [Action Item] 4.New Business [Action Items] A.Comprehensive P lan Update - Project Update from B rian M cClure B.NO WPAC Review C.P otential F ilm Screening P artnership with M eridian L ibrary Distr ict for S onya Rosario Event at Cherry L ane B ranch D.P ublic Art S cavenger Hunt - Potential P artnership with the Historic P reservation C ommission E .Traffic Box Art Sponsorships F.Reception Table Cloth Wash/Iron E xpense G.Initial P oint G allery S election H.S trategic P lan C ommittee Report (see committee agenda for mor e information) I.P ublic Art C ommittee Report (see committee agenda for more infor mation) J .E vents and Outreach C ommittee Report (see committee agenda for more information) Meridian City Council Meeting Agenda October 11, 2018 – Page 1 of 30 5.Old Business A.F Y19 B udget and P roject Code C onsideration 6.Reports A.Admin Report B.Approval of M onthly Expenses [Action Item] 7.Next M eeting - T hursday, November 8, 2018 at 3:30 P M 8.Adjournment All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring ac commodation for disabilities related to documents and/or hearing, please c ontac t the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Meeting Agenda October 11, 2018 – Page 2 of 30 To develop, advance and nurture all facets of the arts to enhance the quality of life for M eridian residents and its visitors T hur sday, O ctober 11, 2018 at 3:30 P M City C ouncil C hambers, City Hall 33 E. B roadway, M eridian, Idaho 1. Roll-C all Attendance _x __ Les lie Mauldin, C hair _x __ S tep hanie F o rb es _o __ G retc hen C as ero tti _o__ Bo nnie Zahn G riffith _o__ G ina Lyo n, Vice C hair _x __ R andy-B F unk _x__ J essic a P eters _x __ J ennifer S ullivan _x __ J ay Wils o n _o__ Joe Borto n, ex-o ffic io Leslie wanted to point out to the commission that we have a new ex-officio, Joe Borton. She wanted to take time to thank Genesis Milam for all of her input and work for MAC over the years. 2. Adoption of the Agenda Motion by Stephanie; second by Jennifer to adopt the agenda – all ayes – motion carried. 3. Approval of M inutes A. S eptemb er 13, 2018 Regular M eeting M inutes [Action Item] Motion by Jennifer; second by Randy -B to approve the minutes – all ayes motion carried. 4. New Business [Action Items] A. Comprehensive P lan Update - Project Update from B r ian M cC lur e Brian updated MAC on the comprehensive plan process so far, and reminded them what the upcoming steps were. B. NO WPAC Review Leslie and Jennifer shared feedback on their trip to Moscow, ID for the Northwest Public Art Consortium in mid-September. Both commissioners considered this a very valuable conference and encouraged other commissioners to attend as opportunities arise. Jennifer’s notes and pictures have been saved on file. Leslie and Jennifer made a lot of connections that may be able to help MAC in the future, they told commissioners to reach out if they are looking for a resource. Meridian City Council Meeting Agenda November 8, 2018 – Page 5 of 34 C. P otential F ilm S cr eening P ar tner ship with M eridian Library Distr ict for S onya Rosario E vent at Cherry L ane B ranch The screening has been cancelled for now so there was no need to partner or approve an expense. The commissioners discussed how they would like to continue to hear about these kinds of opportunities and would like to find more ways to support film in Meridian. D. P ublic Ar t S cavenger Hunt - P otential P artnership with the Historic P reser vation C ommission Jessica shared her concept for a scavenger hunt that gets people out and exploring the public art installations and historic sites in Meridian. She proposed a few ways to run the scavenger hunt . The commission agreed that a good time to launch the scavenger hunt would be during Art Week 2019. The Public Art Committee can discuss this first and then work with the Events and Outreach Committee as more is outlined. E. T raffic B ox Ar t S ponsorships Motion by Stephanie; second by Jessica to accept th e reduced sponsorship cost to $824 – all ayes – motion carried. F. Reception Table Cloth Wash/Iron E xpense Motion by Jessica; second by Randy -B to approve not-to-exceed $250 for laundering the tablecloths – all ayes – motion carried. G. Initial P oint G allery S election Motion by Jennifer; second by Stephanie to authorize Bonnie and Hillary to work through scored applications, selecting artists, and invite additional artists to complete the 2019 schedule – all ayes – motion carried. H. S trategic Plan C ommittee Report (see committee agenda for more infor mation) Jessica and Leslie reported that they started reviewing everyone ’s comments on the strategic plan and they are preparing to present to City Council in January regarding the economic impact of the a rts. They are meeting next week to continue working on this. I. P ublic Ar t C ommittee Report (see committee agenda for more infor mation) Hillary shared that the Meridian Parks and Recreation Commission accepted the Requests for Proposals for Champion and Renaissance Parks with the addition of a line, “Panelists are interested in seeing proposals that can be functional pieces in the park and/or that are highly visible to both park users and passersby,” at the end of the Project Description section. Motion by Jessica; second by Stephanie to accept the Requests for Proposals so that Hillary can present them to Council for approval – all ayes – motion carried. J. E vents and Outreach Committee Report (see committee agenda for more infor mation) No report. Meridian City Council Meeting Agenda November 8, 2018 – Page 6 of 34 5. Old Business A. FYI 9 Budget and Project Code Consideration Commission discussed and Hillary will come back with suggestions of project codes from the Finance Department. 6. Reports A. Admin Report Attached, and Hillary asked Jay to say a few words about the Idaho Watercolor Society reception. B. Approval of Monthly Expenses [Action Item] Motion by Jay; second by Randy -B to approve the monthly expenses — all ayes — motion carried. 7. Next M eeting - T hursday, November 8, 2018 at 3:30 P M 8. Adjournment Motion by Jennifer; second by Stephanie to adjourn - all ayes - motion carried. Me in adjourned at 4:50 pm. (AUD194�ECjORDIJVG ON FILE OF THESE PROCEEDINGS) w4m SLIE MAULDIN - CHAIR ATTEST: ( C.JAY COLES., CI CLERK DATE APPROVED All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. I TEM SHEET C ommission A genda I tem - 3.A . Presenter: Chair Estimated Time f or P resentation: Title of I tem - September 13, 2018 Regular M eeting M inutes [Action Item] B oard Notes: AT TAC HM E NT S: Description Type Upload D ate S eptember 13, 2018 Regular Meeting Minutes E xhibit 10/1/2018 RE V I E WE RS : Department Reviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 10/1/2018 - 9:24 A M Meridian City Council Meeting Agenda October 11, 2018 – Page 3 of 30 c. Initial Point Gallery Hooks Hillary told commissioners that she purchased 24 additional hooks to use in the gallery. Since this order had to be delivered by the end of the month, she ordered without getting previous approval from MAC. There was plenty left in the budget to use for this expense. d. FY19 Budget and Project Code Consideration Hillary brought up the possibility of adding project code numbers to the Art Commission's budget to aid with tracking and transparency through the OpenGov platform. Commissioners asked that Hillary confirm if the project codes are used for budgeting purposes or more for tracking expenses. 5. ®Id Business 6. Reports a. Admin Report Attached. Hillary asked Leslie to share insight on the most recent Initial Point Gallery reception as well. b. Approval of Monthly Expenses [Action Item] Motion by Jennifer; second by Stephanie to approve the monthly expenses —all ayes —motion carried. 7. Next Meeting The next meeting will be Thursday, October 11. Leslie asked that each of the commissioners work with their committee members to set reoccurring meeting dates/times or at least 8. Adjournment Motion by Stephanie; second by Jennifer to adjourn —all ayes —motion carried. Meeting a Journed at 4:49 pm. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 1/ 1 /�r - gPPRO:vE�Gjjc� t C� Cy + 7►J� A H O 1� w tir �J All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. I TEM SHEET C ommission A genda I tem - 4.A . Presenter: Brian M cClure Estimated Time f or P resentation: 10 Title of I tem - C omprehensive P lan Update - P roject Update from Brian M cC lure Brian Mc Clure, our Comprehensive (long-range) Associate Planner, will provide a quick update on where they are in the C omprehensive P lan Update process.. B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Clerk.B odnar, Hillary Approved 10/2/2018 - 8:25 A M Meridian City Council Meeting Agenda October 11, 2018 – Page 6 of 30 I.D. Goals / Objectives / Action Items Priority Responsible Lead Support 1 Support 2 6.03.01A Provide both permanent and rotating works of art in City Hall and other public places. On-going Clerks Meridian Arts Commission Mayor's Office 6.03.01C Utilize Meridian Art in Public Spaces program to raise awareness and appreciation of the arts. Medium Clerks Meridian Arts Commission Mayor's Office 6.03.01E Provide local artists opportunities to showcase their work. On-going Clerks Meridian Arts Commission Mayor's Office 6.04.01E Raise awareness and promote existing arts offerings and artwork within the community. On-going Clerks Meridian Arts Commission Mayor's Office 6.04.01D Sponsor performing arts in partnership with community organizations. On-going Council Finance Meridian Arts Commission Comprehensive Plan October 11, 2018 What is It? •Meridian’s vision for the future •Sets citywide goals and policies •Includes Text (policies) and a Map (FLUM) •Designates future land uses (including specific, or sub-area plans and civic uses) Why Plan? •State Enabling Legislation – LLUPA 1975 •Community Good (Police Powers) –Private Property Rights –Ensure adequate public facilities –Protect sensitive and natural resources –Encourage urban development in cities –Ensure that development is compatible with the land –Protect against hazards •Community Visioning –Public involvement –Quality of Life –Jobs-Housing Balance –Not static We have to! Current Plan Adopted in 2002 •Population more than doubled since •Reformatted in 2011 •30,000 more people since •Although updated annually, policies regarding growth and development are largely the same for the past 15 years The New Plan, Plan 2018 JUNE FOUNDATION JULY – SEPT VISIONING 2019 OCT - APRIL OPPORTUNITIES & CHOICES MAY - OCTOBER PLAN DEVELOPMENT EVENT SERIES #2 MY MERIDIAN VISION EVENT SERIES #1 MY MERIDIAN VALUES EVENT SERIES #3 MY MERIDIAN CHOICES EVENT SERIES #4 MY MERIDIAN PLAN WE ARE HERE! Engagement to Date Website Engagement (surveys, comment map, idea wall) (3,773 total site visits) Social Media Engagement (Quick polls, Instagram stories, NextDoor, Facebook) Phase 1: Values Events (Public Works Expo, Listening Sessions, etc.) Phase 2: Visioning Outreach (Town Hall, Summer Fun, Telephone Town Hall, MYAC, etc.) In-Person Outreach Opportunities 1,822 1,500~ 500+ 800+ 25~ Be Involved! On Your Own: •Sign-up for updates on the website •Respond to surveys •Review posted material As a Commission: •Study and review the policies •Study and review the text, QUESTIONS Website: www.meridiancompplan.com I TEM SHEET C ommission A genda I tem - 4.B . Presenter: J ennifer and Leslie Estimated Time f or P resentation: 10 Title of I tem - NO WPAC Review J ennifer and L eslie will share an overview of their experience at NO W PA C. B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Clerk.B odnar, Hillary Approved 10/2/2018 - 10:33 A M Meridian City Council Meeting Agenda October 11, 2018 – Page 7 of 30 I TEM SHEET C ommission A genda I tem - 4.C. Presenter: Hillary Estimated Time f or P resentation: 5 Title of I tem - Potential Film S creening Partnership with M eridian L ibrary District for Sonya Rosario Event at Cherry Lane B ranch Hillary met with S onya R o s ario befo re Merid ian Art Week. S onya mentio ned that s he was planning a sc reening at the C herry Lane Branc h o f MLD. S he s ugges ted that MAC may b e able to get invo lved with this program by possibly provid ing the refres hments /s nac ks for the event. MLD is already leading the o ther logis tic al efforts to put this event in p lace. B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Clerk.B odnar, Hillary Approved 10/2/2018 - 8:34 A M Meridian City Council Meeting Agenda October 11, 2018 – Page 8 of 30 I TEM SHEET C ommission A genda I tem - 4.D. Presenter: J essica Estimated Time f or P resentation: 10 Title of I tem - Public Art Scavenger Hunt - P otential Partnership with the Historic Preservation Commission J essica thought of a program that could be potentially low effort, high impact that encourages people to get outside and discover public art and historic sites throughout Meridian. B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Clerk.B odnar, Hillary Approved 10/2/2018 - 8:36 A M Meridian City Council Meeting Agenda October 11, 2018 – Page 9 of 30 I TEM SHEET C ommission A genda I tem - 4.E . Presenter: Hillary Estimated Time f or P resentation: 5 Title of I tem - T raffic Box Art S ponsorships New vinyl vendor = new cost for wraps. Would MA C like to change their sponsorship amount to $824 to reflect the new cost + $300 artist stipend? B oard Notes: AT TAC HM E NT S: Description Type Upload D ate Traf f ic Box Art F Y19 Draft E xhibit 10/2/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.B odnar, Hillary Approved 10/2/2018 - 9:07 A M Meridian City Council Meeting Agenda October 11, 2018 – Page 10 of 30 Sponsorship Acceptance Form: TRAFFIC BOX COMMUNITY ART PROJECT The mission of the Meridian Arts Commission (MAC) is to develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors. The Traffic Box Community Art Project is an initiative embraced by MAC in 2014, in which MAC works with local artists to create a repository of artwork available to be transformed into vinyl wraps for traffic signal boxes in our community. MAC would like to offer you the opportunity to sponsor a traffic box! As a sponsor, you can market your business or organization while contributing to Meridian’s sense of place. FOR $824, SPONSORS RECEIVE:  Choice of one piece of artwork from the Traffic Box Art Repository for installation as a traffic box wrap (additional pieces of artwork may be added, size permitting, subject to City approval, for $300 each). The Traffic Box Art Repository is available online at www.meridiancity.org/mac  Choice of installation locations from those available  Logo and Sponsor name on a plaque on the sponsored traffic box  Sponsor name on roster of traffic box art sponsors on MAC webpage SPONSOR INFORMATION  YES! I wish to be a Sponsor of the Traffic Box Community Art Project! Requested intersection: _______________________________________________________________________________ Requested artwork: ___________________________________________________________________________________ Sponsor name (as it should read on all materials): ______________________________________________________ Contact Name: ______________________________________ E-mail: _________________________________________ Mailing Address: ____________________________________________ Phone: __________________________________  Sponsor’s high-resolution logo e-mailed to mac@meridiancity.org  Check made out to City of Meridian for $824 enclosed.* * Contributions for less than $824 will be deemed donations to MAC, and donor will not be entitled to recognition as a Traffic Box Community Art Project sponsor. SPONSOR AGREEMENT The above-listed Sponsor of the Traffic Box Community Art Project hereby acknowledges and agrees that: _____ The benefits of sponsorship include and are limited to those listed above. Any other statements or INITIAL promises made, whether oral or written, are superseded by this agreement. _____ Sponsor is in good standing with regard to local, state, and federal laws, and Sponsor’s primary INITIAL focus or message: 1) is not the sale or promotion of alcoholic beverages, tobacco products, or products of a primarily sexual nature; 2) does not violate law, any known legal ownership interest, or City policy, and 3) is not discriminatory, profane, violent, pornographic, or defamatory. _____ City shall have final responsibility for and discretion in selecting traffic box wrap location, artwork INITIAL and wrap content, and plaque layout and content. Use of artwork represented in Traffic Box Art Repository for a wrap is subject to availability of original artwork. _____ Sponsor specifically indemnifies City and holds City harmless from any loss, liability, claim, or action INITIAL for damages or injury to or brought by Sponsor, or arising out of the tortious conduct of City, its employees, agents, or volunteers. _____ The signature below signifies Sponsor’s consent to these terms, and Sponsor’s desire to sponsor the INITIAL Traffic Box Community Art Project in accordance with all of the above conditions and terms. Signature: ____________________________ Print Name: ____________________________ Date: ___________ Mail or deliver form and fee to: Meridian Arts Commission, 33 E. Broadway Ave, Meridian ID 83642 E-mail high-resolution logo to: mac@meridiancity.org Meridian City Council Meeting Agenda October 11, 2018 – Page 11 of 30 I TEM SHEET C ommission A genda I tem - 4.F. Presenter: Hillary Estimated Time f or P resentation: 5 Title of I tem - Reception Table C loth Wash/Iron Expense Eac h mo nth, Hillary takes the table c loth us ed at the rec ep tion ho me. S he washes it and iro ns it and b rings it bac k to wo rk fo r the next s how/rec eptio n. Wo uld MAC cons id er paying $15/month to was h/iron the table cloth through a lo cal s tore instead of Hillary doing this on her own time? NT E rec o mmended fro m Hillary fo r the year would be ab o ut $250, to ac count fo r additio nal events and/o r rec ep tions that require two table c lo ths . B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Clerk.B odnar, Hillary Approved 10/2/2018 - 9:07 A M Meridian City Council Meeting Agenda October 11, 2018 – Page 12 of 30 I TEM SHEET C ommission A genda I tem - 4.G . Presenter: L eslie/Hillary Estimated Time f or P resentation: 3 Title of I tem - Initial P oint Gallery S election If yo u haven't sc o red the ap p lications yet, pleas e d o so this weekend . If you c an't get logged in p leas e email: Manager@smtp .O nlineJuried S hows .c o m or onlinejuried s hows @gmail.c om P ossible mo tion to c o nsider: Mo ve to authorize Bonnie and Hillary to wo rk thro ugh s cored ap p licatio ns, selec ting artis ts , and invite additio nal artis ts to complete the 2019 sc hed ule as need ed . B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Clerk.B odnar, Hillary Approved 10/8/2018 - 9:27 A M Meridian City Council Meeting Agenda October 11, 2018 – Page 13 of 30 I TEM SHEET C ommission A genda I tem - 4.H. Presenter: J ennifer Estimated Time f or P resentation: 5 Title of I tem - Strategic P lan Committee Report (see committee agenda for more information) Strategic P lan C ommittee can update the commission on their most recent meeting and call out needed action. B oard Notes: AT TAC HM E NT S: Description Type Upload D ate Drafted Minutes f or 10-04-18 S P C Meeting E xhibit 10/8/2018 RE V I E WE RS : Department Reviewer Action D ate Clerk.B odnar, Hillary Approved 10/5/2018 - 3:58 P M Meridian City Council Meeting Agenda October 11, 2018 – Page 14 of 30 MERIDIAN ARTS COMMITTEE MINUTES  OCTOBER 4, 2018  PAGE 1 STRATEGIC PLAN COMMITTEE MEETING  DRAFTED MINUTES Thursday, October 4, 2018, 10:00 a.m. City Council Conference Room – Meridian City Hall  33 East Broadway Ave., Meridian, Idaho 1. Roll Call 10:00 a.m. Leslie Mauldin, Chair Jennifer Sullivan, DMA Gina Lyon, Vice Chair 2. Strategic Plan Review – Reviewing Comments from Commissioners Leslie and Jennifer started reviewing the comments one-by-one.  There is an opportunity to add another Strategy to item I.A. which would add interagency public partnerships (ACHD, ITC, etc.).  There is a need to have either a joint meeting or at least to invite MDC’s administrator to a public art committee meeting and possibly also to a strategic plan committee meeting.  Hillary will reach out to Brenda to learn more about how developers are found or stakeholders are gathered, possibly to address the lot at the northwest corner of the Meridian interchange.  Item I.B.1 & 2 can be combined and modified to cover our MAPS Ordinance. Item I.B.2 would essentially the same, to educate elected leaders and the public about the benefits of the Meridian Art in Public Spaces Program, but the action items will need to be addressed. 3. Concerts on Broadway Hillary reviewed input from the survey. The survey only had 33 respondents.  Demographic aim (18 -50) was younger than our typical attendance at COB (average age around 40-70).  People largely only selected Thursday – Saturday for events to be held.  Most people selected a 6:00 PM or 7:00 PM start time.  Most people selected a weekly frequency (42%), with Monthly (like first Thursday) having 39%.  Most people selected between $1000-4000 to pay musicians.  Additional comments included: o I would stay downtown one night a month after work if the band was good, there was shade and I could buy a refreshing adult beverage. I would not drive back to downtown on a weeknight so the Alive After Five or First Thursday format of beginning the event at 5 pm is best for me. My weekends are pretty full. To develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors Meridian City Council Meeting Agenda October 11, 2018 – Page 15 of 30 MERIDIAN ARTS COMMITTEE MINUTES  OCTOBER 4, 2018  PAGE 2 o Lowering the budget for paid musicians is a bad idea. We want the quality performers and we want to make sure musicians get paid. o The more activity the better o I'd prefer upbeat music, suitable for dancing! o I'm glad you're gathering feedback. I'm not convinced a weekly concert series will bring people downtown. o More variety. Singer/songwriter, classic rock, alternative o Cannot answer age until you describe the type of music! She depends on classical, rock and roll,rock, jazz, etc o Depends on type of music for age group. o Some Opera, showtunes would be fantastic. 4. Outline Future Meetings Next meeting will be Thursday, October 18 at 10 a.m. 5. Adjourn 11:05 a.m. Next Regular Meeting: Thursday, October 11, 2018, 3:30 p.m. City Council Chambers, Meridian City Hall, 33 E. Broadway, Meridian, Idaho Meridian City Council Meeting Agenda October 11, 2018 – Page 16 of 30 I TEM SHEET C ommission A genda I tem - 4.I . Presenter: Hillary Estimated Time f or P resentation: 10 Title of I tem - Public Art Committee Report (see committee agenda for more information) S teve S id d o way and Mayor Tammy met and d is cus s ed the timeline for the projec ts . P ro jects wo uld inc lude: - F Y19: Traffic Bo x Art, 2 P ark I d entities (C hampion & R enais s anc e) - F Y20: Traffic Bo x Art, Downtown 'Q uic k P rojec t', Ten Mile Trailhead - F Y21: Traffic Bo x Art, Downtown 'Q uic k P rojec t', F ire S tatio n #4 - F Y22: Traffic Bo x Art, Downtown 'Q uic k P rojec t', Large-s cale Dis covery P ark ins tallatio n R F P s attached for P ark Identity P rojec ts B oard Notes: AT TAC HM E NT S: Description Type Upload D ate 2018 10-08 R F P Champion P ark D raf t E xhibit 10/8/2018 2018 10-08 R F P Renaissance P ark D raf t E xhibit 10/8/2018 RE V I E WE RS : Department Reviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 10/5/2018 - 3:58 P M Meridian City Council Meeting Agenda October 11, 2018 – Page 17 of 30 Request for Proposals – Champion Park Identity Public Art Project Page 1 of 2 Call to Artists – Request for Proposals: Park Identity at Champion Park PROJECT DESCRIPTION: The Meridian Arts Commission (MAC) and Meridian Parks & Recreation Commission (MPRC) invite artists on the Park Identities Public Art Roster to prepare proposals for public art projects that create and/or enhance the overall park identity at Champion Park. The objective of the project is to create a theming element, or elements, that strengthen the park name and give the park a true identity and sense of place. This Request for Proposals (RFP) is being released at the same time as another park identity RFP f or Renaissance Park. Artists may prepare proposals for one or both parks. SITE DESCRIPTION: Champion Park is a neighborhood park in northwest Meridian at 3430 N. Troxell Way. Roads in the adjacent neighborhood are named after local coaches. The overall theme should be sports-oriented. A pre-proposal conference will allow proposers to ask Parks staff specific questions and elaborate on context provided. Notes from the pre-proposal conference will be sent to those who intend to propose, in case they cannot attend the conference. ELIGIBILITY: This project is open to artists on the Park Identities Public Art Roster. BUDGET: A budgeted amount of $40,000 total is available for the completed project; this includes the selected artist’s commission, all costs including engineering, materials, fabrication, permitting, contingencies and installation of the artwork. A stipend of $500 will be paid to artists to develop and submit proposals, including all materials, time, and all other expenses to produce maquettes. PROCESS: The evaluation and selection process will generally occur as follows; dates are subject to change as may be necessary due to scheduling issues or other circumstances. Any information submitted is subject to release to the public as required by Idaho Public Records Law. 1. Call to Artists (RFP) issued October 17, 2018. 2. Pre-proposal conference. Thursday, November 1 @ 3:00 PM on site, by the Champion Park shelter at 3430 N. Troxell Way. 3. Notice of Intent to Propose due Monday, November 5 @ 12:00 PM. Submit a letter of intent, signed agreement to produce a proposal and presentation, and current W-9 (unless if you’ve already been set up in our payment system). Stipends for proposals will be submitted after presentations are delivered. 4. Proposals accepted. To be considered for this project, the following materials must be submitted to MAC, by 12:00 PM, on Monday, January 7, 2019, at 33 E. Broadway Avenue Suite 104, Meridian, ID 83642 or by e-mail to mac@meridiancity.org: a. A summary of the respondent’s experience with similar projects b. Project proposal, including digital images (.jpg format) or drawings of the proposed conceptual designs or projects to be considered, and related maquettes. Meridian City Council Meeting Agenda October 11, 2018 – Page 18 of 30 Request for Proposals – Champion Park Identity Public Art Project Page 2 of 2 c. Artwork description(s) including materials to be used, dimensions, anticipated maintenance, etc. d. Detailed project timeline, project budget with itemized costs, and schedule of work. 5. Presentations. On Wednesday, January 9, 2019, participating artists will present their proposals and maquettes in front of the selection committee at a public meeting. Each artist will have about 10 minutes to present, followed by brief Q & A. Presentations will be for both this RFP for Champion Park and for the RFP for Renaissance Park. This presentation is scheduled to take place at 3:00 PM at Meridian City Hall. (Please let us know if this date and time cannot work for you.) 6. Selection Criteria. Eligibility and finalist selection criteria will include: a. Adherence to the RFP; (10 points) b. Appropriateness of scale, design, material, durability, safety, and maintenance for project site; (20 points) c. Project proposal – demonstrated understanding of project objectives, ability to create artwork that addresses the context of its placement; and ability to meet or exceed the objectives; (30 points) d. Past work experience and references on a similar type project and the demonstrated competence in the performance of the type of work to be provided (the nature, quality, and relevance of similar completed work, including subcontractors, may include feedback from professional references; and (20 points) e. Consistency with City policy and community values; (20 points) 7. Evaluation of proposals; artist selected. The selection committee may recommend selection of one proposed project, recommend that the RFP be reopened, or reject all proposals. Evaluation criteria will include the criteria set forth above, as well as any public input submitted during the evaluation of the proposals. MAC and MPRC will forward their recommendation to Meridian City Council for consideration. The selected proposer and others not selected will be notified of City Council’s decision via e-mail by Wednesday, January 23, 2019. 8. Agreement; award. Following selection and negotiation and execution of a written task order with the City, the selected proposer will be awarded the project upon City Council’s approval. 9. Selected proposal installed. The awarded Artist will fabricate and install the artwork, in accordance with a written task order agreement with the City, and within the project’s final budget and timeline. ESTIMATED TIMELINE: □ October 17, 2018 Call to Artists (RFP) issued □ November 5, 2018 Deadline for Intent to propose □ January 7, 2019 Deadline for completed proposals □ January 9, 2019 Presentations, committee evaluation, recommendation determined □ By January 22, 2019 MAC and MPRC co-present recommendation to City Council □ January 23, 2019 Selected and not selected artists notified □ By February 13, 2019 Deadline for selected artist’s signed task order with City □ By February 19, 2019 Task order executed by City Council □ By February 20, 2019 Consultation with Parks & Recreation begins □ Spring 2019 Fabrication begins □ Per Task Order Installation Please contact MAC via email (mac@meridiancity.org) or phone (208-489-0399) with any questions. Thank you for your interest! Meridian City Council Meeting Agenda October 11, 2018 – Page 19 of 30 Request for Proposals – Renaissance Park Identity Public Art Project Page 1 of 2 Call to Artists – Request for Proposals: Park Identity at Renaissance Park PROJECT DESCRIPTION: The Meridian Arts Commission (MAC) and Meridian Parks & Recreation Commission (MPRC) invite artists on the Park Identities Public Art Roster to prepare proposals for public art projects that create and/or enhance the overall park identity at Renaissance Park. The objective of the project is to create a theming element, or elements, that strengthen the park name and give the park a true identity and sense of place. This Request for Proposals (RFP) is being released at the same time as another park identity RFP for Champion Park. Artists may prepare proposals for one or both parks. SITE DESCRIPTION: Renaissance Park is a neighborhood park in south Meridian at 4155 S. Genoard Avenue. The overall theme should be oriented toward the Renaissance era in some way. A pre-proposal conference will allow proposers to ask Parks staff specific questions and elaborate on context provided. Notes from the pre-proposal conference will be sent to those who intend to propose, in case they cannot attend the conference. ELIGIBILITY: This project is open to artists on the Park Identities Public Art Roster. BUDGET: A budgeted amount of $40,000 total is available for the completed project; this includes the selected artist’s commission, all costs including engineering, materials, fabrication, permitting, contingencies and installation of the artwork. A stipend of $500 will be paid to artists to develop and submit proposals, including all materials, time, and all other expenses to produce maquettes. PROCESS: The evaluation and selection process will generally occur as follows; dates are subject to change as may be necessary due to scheduling issues or other circumstances. Any information submitted is subject to release to the public as required by Idaho Public Records Law. 1. Call to Artists (RFP) issued October 17, 2018. 2. Pre-proposal conference. Thursday, November 1 @ 4:00 PM on site, by the Renaissance Park shelter at 4155 S. Genoard Avenue. 3. Notice of Intent to Propose due Monday, November 5 @ 12:00 PM. Submit a letter of intent, signed agreement to produce a proposal and presentation, and current W-9 (unless if you’ve already been set up in our payment system). Stipends for proposals will be submitted after presentations are delivered. 4. Proposals accepted. To be considered for this project, the following materials must be submitted to MAC, by 12:00 PM, on Monday, January 7, 2019, at 33 E. Broadway Avenue Suite 104, Meridian, ID 83642 or by e-mail to mac@meridiancity.org: a. A summary of the respondent’s experience with similar projects b. Project proposal, including digital images (.jpg format) or drawings of the proposed conceptual designs or projects to be considered, and related maquettes. c. Artwork description(s) including materials to be used, dimensions, anticipated maintenance, etc. Meridian City Council Meeting Agenda October 11, 2018 – Page 20 of 30 Request for Proposals – Renaissance Park Identity Public Art Project Page 2 of 2 d. Detailed project timeline, project budget with itemized costs, and schedule of work. 5. Presentations. On Wednesday, January 9, 2019, participating artists will present their proposals and maquettes in front of the selection committee at a public meeting. Each artist will have about 10 minutes to present, followed by brief Q & A. Presentations will be for both this RFP for Champion Park and for the RFP for Renaissance Park. This presentation is scheduled to take place at 3:00 PM at Meridian City Hall. (Please let us know if this date and time cannot work for you.) 6. Selection Criteria. Eligibility and finalist selection criteria will include: a. Adherence to the RFP; (10 points) b. Appropriateness of scale, design, material, durability, safety, and maintenance for project site; (20 points) c. Project proposal – demonstrated understanding of project objectives, ability to create artwork that addresses the context of its placement; and ability to meet or exceed the objectives; (30 points) d. Past work experience and references on a similar type project and the demonstrated competence in the performance of the type of work to be provided (the nature, quality, and relevance of similar completed work, including subcontractors, may include feedback from professional references; and (20 points) e. Consistency with City policy and community values; (20 points) 7. Evaluation of proposals; artist selected. The selection committee may recommend selection of one proposed project, recommend that the RFP be reopened, or reject all proposals. Evaluation criteria will include the criteria set forth above, as well as any public input submitted during the evaluation of the proposals. MAC and MPRC will forward their recommendation to Meridian City Council for consideration. The selected proposer and others not selected will be notified of City Council’s decision via e-mail by Wednesday, January 23, 2019. 8. Agreement; award. Following selection and negotiation and execution of a written task order with the City, the selected proposer will be awarded the project upon City Council’s approval. 9. Selected proposal installed. The awarded Artist will fabricate and install the artwork, in accordance with a written task order agreement with the City, and within the project’s final budget and timeline. ESTIMATED TIMELINE: □ October 17, 2018 Call to Artists (RFP) issued □ November 5, 2018 Deadline for Intent to propose □ January 7, 2019 Deadline for completed proposals □ January 9, 2019 Presentations, committee evaluation, recommendation determined □ By January 22, 2019 MAC and MPRC co-present recommendation to City Council □ January 23, 2019 Selected and not selected artists notified □ By February 13, 2019 Deadline for selected artist’s signed task order with City □ By February 19, 2019 Task order executed by City Council □ By February 20, 2019 Consultation with Parks & Recreation begins □ Spring 2019 Fabrication begins □ Per Task Order Installation Please contact MAC via email (mac@meridiancity.org) or phone (208-489-0399) with any questions. Thank you for your interest! Meridian City Council Meeting Agenda October 11, 2018 – Page 21 of 30 I TEM SHEET C ommission A genda I tem - 4.J . Presenter: Estimated Time f or P resentation: Title of I tem - Events and Outreach Committee Report (see committee agenda for more information) EO C still has n't had a chanc e to meet s inc e Art Week. Here is the Meridian Art Week survey: http s ://d o cs.google.c o m/forms/d/e/1FAIp Q LS cajXeuJ Ao 94Ao t5aJ XUfUe1q EQ aeV0np NuT S 5d O VW 4_mD- _Q /viewform?us p =sf_link B oard Notes: RE V I E WE RS : Department Reviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 10/5/2018 - 3:59 P M Meridian City Council Meeting Agenda October 11, 2018 – Page 22 of 30 I TEM SHEET C ommission A genda I tem - 5.A . Presenter: Hillary Estimated Time f or P resentation: Title of I tem - F Y 19 B udget and P roject C ode Consideration Hillary followed up with F inanc e regarding the ques tion of whether or not this wo uld affec t bud geting or if the projec t codes s imp ly trac k expens es . F inanc e s aid this is a to o l to track exp enses . --- P otential c atego ries (includ ed but no t limited to): Vis ual Arts P erforming Arts Arts Develo p ment Arts Events Traffic Bo x Art O ther/Mis c (which is p rimarily mailings , but als o includ es no n-spec ific marketing/p ro mo tions , p laq ues fo r c o mmis s io ners, general s up p lies that may be used across multip le other catego ries , etc .) B oard Notes: AT TAC HM E NT S: Description Type Upload D ate P ooposed Budget L ine I tems E xhibit 9/7/2018 RE V I E WE RS : Department Reviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 10/5/2018 - 3:59 P M Meridian City Council Meeting Agenda October 11, 2018 – Page 23 of 30 To t a l YT D Bu d g e t Bu d g e t Ac t u a l Re m a i n i n g G/ L C o d e RE V E N U E S Do n a t i o n s / S p o n s o r s h i p s Co n c e r t s o n B r o a d w a y 10 , 0 0 0 . 0 0 $ - $ 10 , 0 0 0 . 0 0 $ 01 - 1 8 4 0 - 3 4 8 8 1 - 0 2 0 0 In i t i a l P o i n t G a l l e r y - $ - $ - $ 01 - 1 8 4 0 - 3 4 8 8 1 - 0 2 0 0 Tr a f f i c B o x W r a p s - $ - $ - $ 01 - 1 8 4 0 - 3 4 8 8 1 - 0 2 0 0 TO T A L R E V E N U E 26 , 0 0 0 . 0 0 $ - $ 26 , 0 0 0 . 0 0 $ EX P E N S E S Vi s u a l A r t s 65 0 . 0 0 $ 01 - 1 8 4 0 - 5 5 1 8 1 in i t i a l p o i n t g a l l e r y 50 0 . 0 0 $ we s t a d a s t u d e n t a r t a w a r d s 15 0 . 0 0 $ Pe r f o r m i n g A r t s 17 , 0 0 0 . 0 0 $ 01 - 1 8 4 0 - 5 5 1 8 1 tr e a s u r e v a l l e y c h i l d r e n ' s t h e a t e r 6, 0 0 0 . 0 0 $ co n c e r t s o n b r o a d w a y 10 , 0 0 0 . 0 0 $ MS O p a r t n e r s h i p 1, 0 0 0 . 0 0 $ an n u a l c o n v e n t i o n ( D e n v e r 2 0 1 8 ) Ar t s D e v e l o p m e n t 2, 0 0 0 . 0 0 $ 01 - 1 8 4 0 - 5 5 1 8 1 $6 0 0 p e r , t h r e e d a y c o n f e r e n c e J u n e tr a i n i n g / c o n f e r e n c e s am e r i c a n ' s f o r t h e a r t s ar t s d e v e l o p m e n t e d u c a t i o n a l / o u t r e a c h e f f o r t s $4 , 0 0 0 f u l l d a y w o r k s h o p speakers bureau Ot h e r E v e n t s 2, 5 0 0 . 0 0 $ 01 - 1 8 4 0 - 5 5 1 8 1 $500+ Da i r y D a y s A r t S h o w , i n c l u d i n g p r o m o Ar t W e e k , i n c l u d i n g p r o m o Ot h e r E x p e n s e s 1, 3 5 0 . 0 0 $ 01 - 1 8 4 0 - 5 5 1 8 1 *M a y i n c l u d e m a i l i n g s , s u p p l i e s o r p r i n t i n g SU B T O T A L 23 , 5 0 0 . 0 0 $ - $ PU B L I C A R T P R O J E C T S MA P S - T r a f f i c B o x W r a p s (C a r r y f o r w a r d ) - $ - $ - $ 01 - 1 8 4 0 - 5 5 1 8 1 MA P S - P u b l i c A r t / S i g n a g e i n P a r k s (C a r r y f o r w a r d ) - $ - $ - $ 01 - 1 8 4 0 - 9 4 4 0 3 MA P S - P u b l i c A r t / S i g n a g e i n P a r k s 49 , 1 5 0 . 0 0 $ - $ 49 , 1 5 0 . 0 0 $ 01 - 1 8 4 0 - 9 4 4 0 3 TO T A L P U B L I C A R T P R O J E C T S 49 , 1 5 0 . 0 0 $ - $ 49 , 1 5 0 . 0 0 $ TO T A L E X P E N S E S 71 , 6 0 0 . 0 0 $ - $ 71 , 6 0 0 . 0 0 $ FY 2 0 1 9 P r o p o s e d B u d g e t Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 1 1 , 2 0 1 8 – P a g e 2 4 o f 3 0 I TEM SHEET C ommission A genda I tem - 6.A . Presenter: Hillary Estimated Time f or P resentation: Title of I tem - Admin Report 1. C oncerts on Bro ad way 2. Written R eport B oard Notes: AT TAC HM E NT S: Description Type Upload D ate A dmin Report October1 S taff Report 10/5/2018 RE V I E WE RS : Department Reviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 10/5/2018 - 4:19 P M Meridian City Council Meeting Agenda October 11, 2018 – Page 25 of 30 1/1 OCTOBER  STAFF REPORT Thursday, October 11, 2018  3:30 p.m. City Council Chambers – Meridian City Hall  33 East Broadway Ave., Meridian, Idaho Committees  If you would like to set up a committee meeting, please inform me of the time and date of the meeting and I will get it noticed. You must let me know two days before the meeting so that I have time to get the meeting noticed. Upcoming Strategic Planning Committee Meetings: Thursday, October 18 at 10 AM Council Conference Room Thursday, November 1 at 10 AM Council Conference Room Concerts on Broadway  Strategic Plan Committee has talked briefly about Concerts on Broadway 2019. Hillary and Colin (Parks) will set up a meeting with Alive After Five’s coordinator to get some more insight on weekly offerings, like Parks is considering. Initial Point Gallery  Current exhibit: Idaho Watercolor Society & Betty Hayzlett o Install Friday, September 28, 2018 @ 9:30 a.m. o Reception Tuesday, October 2, 2018 from 4:30-7:00 p.m.  Jay hosted, have about 50 artists there  Next exhibit: Jessica Tookey & Betty Hayzlett o Install Friday, November 2, 2018 @ 9:30 a.m. o Reception Tuesday, November 4, 2018 from 4:30-7:00 p.m.  Jessica is signed up to host Meridian City Council Meeting Agenda October 11, 2018 – Page 26 of 30 I TEM SHEET C ommission A genda I tem - 6.B . Presenter: Hillary Estimated Time f or P resentation: 2 Title of I tem - Approval of M onthly E xpenses [Action Item] Open Gov R eport B oard Notes: AT TAC HM E NT S: Description Type Upload D ate F inance Summary through September 2018 E xhibit 10/5/2018 E xpenses through September 2018 E xhibit 10/5/2018 RE V I E WE RS : Department Reviewer Action D ate Meridian A rts I tem Creation B odnar, Hillary Approved 10/5/2018 - 4:24 P M Meridian City Council Meeting Agenda October 11, 2018 – Page 27 of 30 Total YTD Budget Budget Actual Remaining G/L Code REVENUES Donations/Sponsorships Concerts on Broadway 10,000.00$ 10,000.00$ -$ 01-1840-34320-0200 Initial Point Gallery 954.00$ (954.00)$ 01-1840-34881-0200 Traffic Box Wraps -$ -$ 01-1840-34881-0200 Meridian Mill Mural 16,000.00$ 16,000.00$ -$ 01-1840-34881-0200 Idaho Power Sponsorship FY18 500.00$ (500.00)$ 01-1840-34881-0200 TOTAL REVENUE 26,000.00$ 27,454.00$ (1,454.00)$ EXPENSES Visual Arts 1,320.00$ 670.46$ 649.54$ 01-1840-55181 Performing Arts 25,300.00$ 25,500.00$ (200.00)$ 01-1840-55181 Arts Development 2,000.00$ -$ 2,000.00$ 01-1840-55181 *May include expenses related to training/conferences and/or general arts development outreach efforts Other Events 3,000.00$ 1,407.17 1,592.83$ 01-1840-55181 *May include expenses associated with the Dairy Days Art Show and/or Art Week Other Expenses 1,500.00$ 444.11$ 1,055.89$ 01-1840-55181 *May include mailings, supplies or non-event specific marketing, promotions, printing SUBTOTAL 33,120.00$ 28,021.74$ 5,098.26$ PUBLIC ART PROJECTS MAPS - Traffic Box Wraps (Carryforward)5,066.00$ 5,066.00$ -$ 01-1840-55181 MAPS - Traffic Box Wraps 5,670.00$ 5,346.75$ 323.25$ 01-1840-55181 MAPS - Public Art/Signage in Parks (Carryforward)49,933.44$ 42,463.50$ 7,469.94$ 01-1840-94403 MAPS - Public Art/Signage in Parks 44,150.00$ -$ 44,150.00$ 01-1840-94403 Partnership - Meridian Mill Mural 16,000.00$ 15,874.69$ 125.31$ 01-1840-94403 TOTAL PUBLIC ART PROJECTS 120,819.44$ 68,750.94$ 52,068.50$ TOTAL EXPENSES 153,939.44$ 96,772.68$ 57,166.76$ FY2018 Budget to Actual Comparison As of 9/30/2018 10/5/2018 1 of 1 FY18 SummaryMeridian City Council Meeting Agenda October 11, 2018 – Page 28 of 30 Ci t y O f M e r i d i a n Po s t e d G e n e r a l L e d g e r T r a n s a c t i o n s G/ L Co d e Fu n d Co d e De p t Co d e P r o j e c t C o d e Ef f e c t i v e Da t e T r a n s a c t i o n D e s c r i p t i o n I D A M O U N T S e s s i o n I D Do c u m e n t Nu m b e r Category 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 0 / 1 / 2 0 1 7 Y E A P A c c r u a l # 1 - F a c e b o o k a d M e r i d i a n a r t w e e k 8/ 3 0 - 9 / 1 6 (1 3 9 . 2 2 ) JE 1 8 - 0 0 5 A P a c c r u a l # 1 Oth Event 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 0 / 1 / 2 0 1 7 Y E A P A c c r u a l # 1 - I n s t a g r a m a d M e r i d i a n a r t w e e k 8/ 3 0 - 9 / 1 6 (4 9 . 3 7 ) JE 1 8 - 0 0 5 A P a c c r u a l # 1 Oth Event 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 0 / 3 1 / 2 0 1 7 M C C l e r k s , # 0 5 2 1 , 1 0 / 3 1 / 1 7 S t a t e m e n t - F a c e b o o k , 9/ 3 0 / 1 7 , A d v e r t i s i n g f o r M e r i d i a n A r t W e e k - 8 / 3 0 / 1 7- 9/ 1 6 / 1 7 MA S T E R C A R D 1 3 9 . 2 2 A P 1 8 - 0 0 9 8 M C C l e r k s 1 0 / 1 7 Oth Event 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 0 / 3 1 / 2 0 1 7 M C C l e r k s , # 0 5 2 1 , 1 0 / 3 1 / 1 7 S t a t e m e n t - F a c e b o o k , 9/ 3 0 / 1 7 , A d v e r t i s i n g f o r M e r i d i a n A r t W e e k - 8 / 3 0 / 1 7- 9/ 1 6 / 1 7 MA S T E R C A R D 4 9 . 3 7 A P 1 8 - 0 0 9 8 M C C l e r k s 1 0 / 1 7 Oth Event 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 0 / 2 0 / 2 0 1 7 M A C T r a f f i c B o x e s I n s t a l l e d 1 0 / 2 3 / 1 7 - 1 0 / 2 4 / 1 7 B R Y A N T I D E A S 2 , 3 1 9 . 7 5 A P 1 8 - 0 0 4 3 1 0 35 3 Traffic Boxes 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 0 / 3 1 / 2 0 1 7 P O S T A G E U S E , O c t o b e r 2 0 1 7 PI T N E Y R E S E R V E 1 8 . 6 1 A P 1 8 - 0 0 8 1 2 0 4 7 4 9 7 9 , 1 0 / 1 7 Other Exp 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 1 / 1 / 2 0 1 7 M A C A d 6 o f 6 f o r M e r i d i a n Ar t W e e k 2 0 1 7 , R a n o n 9/ 8 / 1 7 ID A H O P R E S S - T R I 1 3 2 . 5 0 A P 1 8 - 0 1 0 1 1 6 2 8 8 0 0 D Oth Event 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 1 / 1 / 2 0 1 7 Y E A P a c c r u a l # 2 - I D P r e s s M A C a r t w e e k a d v e r t i s e Se p 1 7 (1 3 2 . 5 0 ) JE 1 8 - 0 0 5 R E V A P # 2 Oth Event 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 1 / 2 / 2 0 1 7 M A C T r a f f i c B o x W r a p s I n s t a ll e d - Q t y 5 B R Y A N T I D E A S 3 , 0 9 5 . 0 0 A P 1 8 - 0 0 8 1 1 0 4 0 0 Traffic Boxes 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 1 / 8 / 2 0 1 7 T h e B e s t X m a s P a g e a n t E v e r Pr o d u c t i o n - 1 s t P a y m e n t TR E A S U R E V A L L E Y C H I L 1, 0 0 0 . 0 0 A P 1 8 - 0 1 3 2 1 0 1 0 Performing Art 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 2 / 1 / 2 0 1 7 L a b e l s f o r M A C M a i l i n g - Q t y 2 O F F I C E D E P O T 9 . 8 0 A P 1 8 - 0 1 8 1 9 8 5 2 8 1 0 9 1 0 0 1 Other Exp 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 2 / 3 1 / 2 0 1 7 P O S T A G E U S E , D e c e m b e r 2 0 1 7 PI T N E Y R E S E R V E 3 4 . 0 4 A P 1 8 - 0 1 9 7 2 0 4 7 4 9 7 9 , 1 2 / 1 7 Other Exp 94 4 0 3 0 1 1 8 4 0 0 0 0 0 1 2 / 7 / 2 0 1 7 1 7 - 0 2 7 7 p a y # 2 J o u r n e y o f H er o e s p u b l i c a r t a t He r o e s P a r k MC C A L L S T U D I O S 3 0 , 0 0 0 . 0 0 A P 1 8 - 0 1 7 3 1 3 2 1 Public art 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 2 / 1 5 / 2 0 1 7 W o o d C l e a n e r f o r D i s p l a y C as e s - Q t y 1 O F F I C E D E P O T 4 . 4 1 A P 1 8 - 0 2 2 6 9 8 9 4 5 2 4 2 9 0 0 1 Other Exp 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 / 1 / 2 0 1 8 P u t t y & L y s o l F o a m C l e a n e r - Q t y 2 O F F I C E D E P O T 3 . 3 4 + A P 1 8 - 0 2 4 3 9 8 9 4 5 8 2 2 6 0 0 1 Visual Art 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 / 8 / 2 0 1 8 M A C Y o u t h T h e a t e r P a r t n e r s h i p P e r A g r e e m e n t - W i l l y Wo n k a J r - 2 n d P a y m e n t TR E A S U R E V A L L E Y C H I L 1, 5 0 0 . 0 0 A P 1 8 - 0 2 1 1 1 0 1 1 Performing Art 94 4 0 3 0 1 1 8 4 0 0 0 0 0 1 2 / 7 / 2 0 1 7 18 - 0 1 9 8 M u r a l D e s i g n a n d I n s t a l l a t i o n - M i l l P r o j e c t In i t i a l D e s i g n , S e r v i c e T h r u 1 2 / 7 / 1 7 SE C T O R S E V E N T E E N 2, 0 0 0 . 0 0 A P 1 8 - 0 2 1 1 M i l l 1 2 / 1 7 Mill Mural 55 1 8 1 0 1 1 8 4 0 0 0 0 0 3 / 1 / 2 0 1 8 P O S T A G E U S E , F e b r u a r y 2 0 1 8 PI T N E Y R E S E R V E 0 . 4 7 A P 1 8 - 0 3 6 1 2 0 4 7 4 9 7 9 , 0 2 / 1 8 Other Exp 55 1 8 1 0 1 1 8 4 0 0 0 0 0 3 / 8 / 2 0 1 8 S i g n a g e f o r J o u r n e y o f H e r o e s P u b l i c A r t , I n s t a l l e d 3/ 7 / 1 8 SI G N S , E T C 4 6 3 . 5 0 A P 1 8 - 0 3 6 1 3 5 5 2 5 Public art 55 1 8 1 0 1 1 8 4 0 0 0 0 0 3 / 8 / 2 0 1 8 R e c o d e : S I G N S , E T C S i g n a g e f o r J o u r n e y o f H e r o e s Pu b l i c A r t , I n s t a l l e d 3 / 7 / 1 8 A P 1 8 - 0 3 6 1 f r o m 1 8 4 0 - 55 1 8 1 - 0 0 0 0 t o t 1 8 4 0 - 9 4 4 0 3 - 1 0 1 1 5 (4 6 3 . 5 0 ) JE 1 8 - 0 3 0 M a r c h R e c o d e s Public art 55 1 8 1 0 1 1 8 4 0 0 0 0 0 3 / 1 9 / 2 0 1 8 N a m e B a d g e s f o r N e w C o m m i s s io n e r s J . W i l s o n , J. S u l l i v a n , J . P e t e r s - Q t y 3 A- 1 S T A M P & M A 3 0 . 0 0 A P 1 8 - 0 4 0 1 1 0 5 2 5 Other Exp 55 1 8 1 0 1 1 8 4 0 0 0 0 0 3 / 2 0 / 2 0 1 8 M A C I P G A r t i s t I n f o S i g n H o ld e r s - Q t y 2 O F F I C E D E P O T 1 2 . 9 8 A P 1 8 - 0 4 0 1 1 1 7 3 5 4 9 9 6 0 0 1 Visual Art 55 1 8 1 0 1 1 8 4 0 0 0 0 0 4 / 2 / 2 0 1 8 M A C P r o m o t i o n a t M S O E v e n t s - C o u n c i l A p p r o v e d 3/ 2 7 / 1 8 ME R I D I A N S Y M P H O N Y 50 0 . 0 0 A P 1 8 - 0 4 3 0 M A C 2 0 1 8 Performing Art 55 1 8 1 0 1 1 8 4 0 0 0 0 0 4 / 6 / 2 0 1 8 1 8 - 0 2 9 2 2 0 1 8 C o n c e r t P r o d u c t io n - C o n c e r t s o n Br o a d w a y - 1 s t P a y m e n t WI N E G L A S S A R T S 5 , 0 0 0 . 0 0 A P 1 8 - 0 4 1 9 1 - C O B 0 4 1 0 1 8 Concerts on Broadway 94 4 0 3 0 1 1 8 4 0 1 0 1 1 5 3 / 8 / 2 0 1 8 R e c o d e : S I G N S , E T C S i g n a g e f o r J o u r n e y o f H e r o e s Pu b l i c A r t , I n s t a l l e d 3 / 7 / 1 8 A P 1 8 - 0 3 6 1 f r o m 1 8 4 0 - 55 1 8 1 - 0 0 0 0 t o t 1 8 4 0 - 9 4 4 0 3 - 1 0 1 1 5 46 3 . 5 0 J E 1 8 - 0 3 0 M a r c h R e c o d e s Public art 94 4 0 3 0 1 1 8 4 0 0 0 0 0 4 / 1 / 2 0 1 8 1 7 - 0 2 7 7 , J o u r n e y o f H e r o e s A rt a t H e r o e s P a r k - Fi n a l I n v o i c e MC C A L L S T U D I O S 0 . 0 0 A P 1 8 - 0 4 1 9 1 3 3 7 Public art 94 4 0 3 0 1 1 8 4 0 1 0 1 1 5 4 / 1 / 2 0 1 8 1 7 - 0 2 7 7 , J o u r n e y o f H e r o e s Ar t a t H e r o e s P a r k - Fi n a l I n v o i c e MC C A L L S T U D I O S 1 2 , 0 0 0 . 0 0 A P 1 8 - 0 4 1 9 1 3 3 7 Public art 94 4 0 3 0 1 1 8 4 0 0 0 0 0 4 / 2 / 2 0 1 8 18 - 0 1 9 8 M u r a l D e s i g n a n d I n s t a l l a t i o n - F i n a l D e s i g n Pa y m e n t SE C T O R S E V E N T E E N 1, 0 0 0 . 0 0 A P 1 8 - 0 4 1 9 M i l l D e s i g n 04 / 1 8 Mill Mural 94 4 0 3 0 1 1 8 4 0 0 0 0 0 4 / 4 / 2 0 1 8 1 8 - 0 1 9 8 M u r a l D e s i g n a n d I n s ta l l a t i o n - F i r s t In s t a l l m e n t f o r M a t e r i a l s t o S t a r t I n s t a l l a t i o n SE C T O R S E V E N T E E N 6, 5 0 0 . 0 0 A P 1 8 - 0 4 1 9 M i l l I n s t a l l 04 / 1 8 Mill Mural 55 1 8 1 0 1 1 8 4 0 0 0 0 0 4 / 2 4 / 2 0 1 8 L a n y a r d s f o r M A C - Q t y 1 B o x O F F I C E D E P O T 5 . 9 4 A P 1 8 - 0 4 8 7 1 3 0 7 0 7 7 8 5 0 0 1 Other Exp 10 / 5 / 2 0 1 8 1 o f 2 Expense detail Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 1 1 , 2 0 1 8 – P a g e 2 9 o f 3 0 Ci t y O f M e r i d i a n Po s t e d G e n e r a l L e d g e r T r a n s a c t i o n s 55 1 8 1 0 1 1 8 4 0 0 0 0 0 4 / 2 4 / 2 0 1 8 N a m e B a d g e s f o r M A C - Q t y 1 B o x O F F I C E D E P O T 1 2 . 7 0 A P 1 8 - 0 4 8 7 1 3 0 7 0 6 6 3 2 0 0 1 Other Exp 55 1 8 1 0 1 1 8 4 0 0 0 0 0 5 / 8 / 2 0 1 8 MA C Y o u t h T h e a t e r P a r t n e r s h i p - S u m m e r T h e a t e r , J u n e 20 1 8 TR E A S U R E V A L L E Y C H I L 1, 0 0 0 . 0 0 A P 1 8 - 0 4 8 4 1 0 1 2 Performing Art 55 1 8 1 0 1 1 8 4 0 0 0 0 0 5 / 3 1 / 2 0 1 8 P O S T A G E U S E , M a y 2 0 1 8 PI T N E Y R E S E R V E 6 . 0 6 A P 1 8 - 0 5 5 4 2 0 4 7 4 9 7 9 , 0 5 / 1 8 Other Exp 55 1 8 1 0 1 1 8 4 0 0 0 0 0 5 / 1 7 / 2 0 1 8 3D A r t i s t A w a r d f r o m W e s t A d a ' s F r a m e d , M A C A p p r o v e d 5/ 1 0 / 1 8 MC M I L L A N , H A I L L E 50 . 0 0 A P 1 8 - 0 5 2 0 M c M i l l a n 0 5 / 1 8 Visual Art 94 4 0 3 0 1 1 8 4 0 0 0 0 0 5 / 1 1 / 2 0 1 8 1 8 - 0 1 9 8 M u r a l D e s i g n a n d I n st a l l a t i o n - F i n a l Pa y m e n t SE C T O R S E V E N T E E N 6, 5 0 0 . 0 0 A P 1 8 - 0 5 3 5 M i l l F i n a l 0 5 / 1 8 Mill Mural 55 1 8 1 0 1 1 8 4 0 0 0 0 0 6 / 1 / 2 0 1 8 1 8 - 0 2 9 2 2 0 1 8 C o n c e r t P r o d u c t io n - C o n c e r t o f Br o a d w a y , 2 n d P a y m e n t WI N E G L A S S A R T S 5 , 0 0 0 . 0 0 A P 1 8 - 0 5 7 5 2 - C O B 0 5 3 1 1 8 Concerts on Broadway 55 1 8 1 0 1 1 8 4 0 0 0 0 0 6 / 1 / 2 0 1 8 P l a q u e f o r M a r y J e n s e n ' s R e t ir e m e n t f r o m M A C TR O P H Y H O U S E P R O S 68 . 5 3 A P 1 8 - 0 5 7 5 4 7 7 6 8 Other Exp 55 1 8 1 0 1 1 8 4 0 0 0 0 0 6 / 7 / 2 0 1 8 S i g n a g e f o r M u r a l , I n s t a l l e d 6 / 8 / 1 8 S I G N S , E T C 1 2 5 . 3 1 A P 1 8 - 0 5 7 5 3 6 2 4 2 Other Exp 55 1 8 1 0 1 1 8 4 0 0 0 0 0 6 / 1 5 / 2 0 1 8 1 8 - 0 2 9 2 2 0 1 8 C o n c e r t P r o d u c ti o n - 3 r d P a y m e n t W I N E G L A S S A R T S 5 , 0 0 0 . 0 0 A P 1 8 - 0 6 3 6 Concerts on Broadway 55 1 8 1 0 1 1 8 4 0 0 0 0 0 6 / 2 7 / 2 0 1 8 T r a f f i c B o x W r a p A w a r d f o r Ar t w o r k T i t l e d ' F i r e i n Fa l l ' PR I B E K , A M A N D A D A W N 50 . 0 0 A P 1 8 - 0 6 2 1 Traffic Boxes 55 1 8 1 0 1 1 8 4 0 0 0 0 0 6 / 2 7 / 2 0 1 8 T r a f f i c B o x W r a p A w a r d f o r Ar t w o r k T i t l e d ' W e e p i n g An g e l ' DE L F I N , E M E R Y G 5 0 . 0 0 A P 1 8 - 0 6 2 1 Traffic Boxes 55 1 8 1 0 1 1 8 4 0 0 0 0 0 6 / 2 8 / 2 0 1 8 T r a f f i c B o x W r a p A w a r d f o r Ar t w o r k T i t l e d 'S o l i t a i r e ' HI T E S M A N , J A N E E 5 0 . 0 0 A P 1 8 - 0 6 2 1 Traffic Boxes 55 1 8 1 0 1 1 8 4 0 0 0 0 0 6 / 2 8 / 2 0 1 8 Tr a f f i c B o x W r a p A w a r d f o r A r t w o r k T i t l e d ' T h e G r e a t Mr . B l u e S k y ' HU I Z I N G A , A N N I K A J E A 50 . 0 0 A P 1 8 - 0 6 2 1 Traffic Boxes 55 1 8 1 0 1 1 8 4 0 0 0 0 0 6 / 3 0 / 2 0 1 8 P O S T A G E U S E , J u n e 2 0 1 8 PI T N E Y R E S E R V E 1 . 0 0 A P 1 8 - 0 6 2 9 Other Exp 55 1 8 1 0 1 1 8 4 0 0 0 0 0 7 / 1 5 / 2 0 1 8 1 8 - 0 2 9 2 2 0 1 8 C o n c e r t o n B r o ad w a y C o n c e r t P r o d u c t i o n Fi n a l P a y m e n t WI N E G L A S S A R T S 5 , 0 0 0 . 0 0 A P 1 8 - 0 6 8 9 Concerts on Broadway 55 1 8 1 0 1 1 8 4 0 0 0 0 0 7 / 2 0 / 2 0 1 8 T r a f f i c B o x W r a p s I n s t a l l e d - Q t y 4 B R Y A N T I D E A S 2 , 4 7 6 . 0 0 A P 1 8 - 0 7 2 4 1 1 5 0 7 Traffic Boxes 55 1 8 1 0 1 1 8 4 0 0 0 0 0 7 / 3 1 / 2 0 1 8 P a r t i c l e B o a r d & P r i m e r f o r M e r i d i a n A r t W e e k - Q t y 4 HO M E D E P O T C R E D 3 6 . 2 0 A P 1 8 - 0 7 2 1 6 2 3 1 9 6 6 Oth Event 55 1 8 1 0 1 1 8 4 0 0 0 0 0 7 / 3 1 / 2 0 1 8 P O S T A G E U S E , J u l y 2 0 1 8 PI T N E Y R E S E R V E 1 . 9 3 A P 1 8 - 0 7 4 4 2 0 4 7 4 9 7 9 , 0 7 / 1 8 Other Exp 55 1 8 1 0 1 1 8 4 0 0 0 0 0 8 / 1 0 / 2 0 1 8 M A C S a r a h P l a i n & T a l l p r e - pr o d u c t i o n f a l l t o u r TR E A S U R E V A L L E Y C H I L 1, 5 0 0 . 0 0 A P 1 8 - 0 7 5 8 1 1 8 7 Performing Art 55 1 8 1 0 1 1 8 4 0 0 0 0 0 8 / 3 1 / 2 0 1 8 MC C l e r k s # 0 5 1 2 0 8 / 0 1 / 2 0 1 8 J e r r y s A r t a r a m a 1 0 f r a m e s fo r a r t g a l l e r y MA S T E R C A R D 6 0 4 . 1 4 A P 1 8 - 0 8 3 6 M C C l e r k 0 8 / 1 8 Visual Art 55 1 8 1 0 1 1 8 4 0 0 0 0 0 8 / 3 1 / 2 0 1 8 M C C l e r k s # 0 5 1 2 8 / 1 3 / 1 8 M i c ha e l s a r t w e e k p a i n t su p p l i e s MA S T E R C A R D 4 0 . 0 0 A P 1 8 - 0 8 3 6 M C C l e r k 0 8 / 1 8 Oth Event 55 1 8 1 0 1 1 8 4 0 0 0 0 0 8 / 3 1 / 2 0 1 8 M C C l e r k s # 0 5 1 2 8 / 1 4 / 1 8 C u s to m i z e d G I R L a r t w e e k ts h i r t s x 1 2 MA S T E R C A R D 1 9 8 . 7 7 A P 1 8 - 0 8 3 6 M C C l e r k 0 8 / 1 8 Oth Event 55 1 8 1 0 1 1 8 4 0 0 0 0 0 8 / 3 1 / 2 0 1 8 M C C l e r k s # 0 5 1 2 8 / 1 6 / 2 0 1 8 B li c k A r t W e e k c h a l k x 2 0 M A S T E R C A R D 5 1 1 . 2 0 A P 1 8 - 0 8 3 6 M C C l e r k 0 8 / 1 8 Oth Event 55 1 8 1 0 1 1 8 4 0 0 0 0 0 9 / 1 / 2 0 1 8 M e r i d i a n A r t W e e k b o o k l e t s x q n t y 5 0 0 , 9 / 4 / 1 8 - 9 / 8 / 1 8 M O D E R N P R I N T E R S 6 2 1 . 0 0 A P 1 8 - 08 4 3 2 2 5 9 9 Oth Event 55 1 8 1 0 1 1 8 4 0 0 0 0 0 9 / 7 / 2 0 1 8 T r a f f i c B o x A r t W r a p A w a r d , C. M c G e h e e , N o r t h e r n Ni g h t s MC G E H E E , J A M I E 3 0 0 . 0 0 A P 1 8 - 0 8 4 3 A w a r d - M c G e h e e 9/ 1 8 Traffic Boxes 55 1 8 1 0 1 1 8 4 0 0 0 0 0 9 / 7 / 2 0 1 8 T r a f f i c B o x A r t W r a p A w a r d , E. B r u g g e r , B i r d s E y e At t e n t i o n BR U G G E R , E M I L E E A N N E 50 . 0 0 A P 1 8 - 0 8 4 3 A w a r d - B r u g g e r 09 / 1 8 Traffic Boxes 55 1 8 1 0 1 1 8 4 0 0 0 0 0 9 / 7 / 2 0 1 8 T r a f f i c B o x A r t W r a p A w a r d , L. Y a g e r , I n G o o d Co m p a n y YA G E R , L A U R A 3 0 0 . 0 0 A P 1 8 - 0 8 4 3 A w a r d - Y a g e r 09 / 1 8 Traffic Boxes 55 1 8 1 0 1 1 8 4 0 0 0 0 0 9 / 7 / 2 0 1 8 T r a f f i c B o x A r t W r a p A w a r d , S. R o d e a b a u g h , N i g h t , Li v e M u s i c RO D D B A U G H , S A M U E L 10 0 . 0 0 A P 1 8 - 0 8 4 3 A w a r d - Ro d a b a u g h 9 / 1 8 Traffic Boxes 55 1 8 1 0 1 1 8 4 0 0 0 0 0 9 / 1 4 / 2 0 1 8 Tr a f f i c B o x A r t i n s t a l l a t i o n s c o m p l e t e d 9 / 1 0 - 9 / 1 4 / 1 8 - T e n M i l e & M c M i l l a n , F r a n k l i n & L i n d e r , T e n M i l e & Us t i c k SI G N S , E T C 1 , 5 7 2 . 0 0 A P 1 8 - 0 8 7 8 3 7 0 4 4 Traffic Boxes 10 / 5 / 2 0 1 8 2 o f 2 Expense detail Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a O c t o b e r 1 1 , 2 0 1 8 – P a g e 3 0 o f 3 0