2018-10-09
C I T Y C OUNC I L W ORKSH OP
M EET I NG AGENDA
C ity Council Chamber s
33 E ast B roadway Avenue
M er idian, I daho
Tuesday, O ctober 9, 2018 at 3:00 P M
1. Roll-C all Attendance
X A nne L ittle R oberts O J oe Borton (arrived at 3:54pm)
X Ty P almer O Treg B ernt
X Genesis Milam X L uke Cavener
X Mayor Tammy de Weerd
2. P ledge of Allegiance
3. Adoption of Agenda Adopted
4. P roclamations
A. F ir e P revention M onth
B. C yber S ecurity Awar eness M onth
5. Consent Agenda Approved as noted
A. Approve M inutes of S eptemb er 25, 2018 C ity C ouncil Regular
M eeting
B. Victor y & Ten M ile Rd Water M ain P RV E asement
C. Release of B ar aya S ubdivision No. 2 S ewer and Water E asement
D. Utility E asement Contract between T he C ity O f M eridian and
M ichael and Vickie C haney of 3045 West Victor y Road.
E. Irrigation C rossing Agreement with Bureau O f Reclamation at the
C alkins and G ivens L ater als for the Victor y/Ten M ile Water M ain
E xtension P r oject
F. F inal O rder for T M C r eek S ubdivision No. 4 (H-2018-0095) by S C S
B righton, LLC , L ocated off the S E cor ner of W. F ranklin Rd. and S.
Ten M ile Rd.
G. F inal Order for T rilogy S ubdivision No. 2 (H-2018-0102) by Conger
M anagement G roup, L ocated near the S E cor ner of W. C hinden
Blvd. and N. B lack C at Rd.
H. F indings of F act, C onclusion of L aw for B elveal S ubdivision (H-
2018-0076) by T T S D evelopment, LLC , L ocated at 385 S . L ocust
G rove Rd.
I. Agr eement for Use of S heriff's C ommunity S ervice (S C S ) Worker s
J. Resolution No. 18-2111: A Resolution Vacating T he Wester ly 1’ O f
T he 6’ Wide Utility And P r essure Irrigation E asement On T he E ast
Boundar y Of L ot 2, Block 14 And T he E asterly 1’ O f T he 6’ Wide
Utility And P r essure Irrigation E asement O n T he West B oundary
O f L ot 2, B lock 12 In T he O aks S outh S ubdivision No. 5., L ocated
At 5860 & 5840 W. Q uintale D r., In T he NW ¼ O f S ection 33,
Township 4 Nor th, Range 1 West., B oise M eridian, C ity Of
M eridian, Ada C ounty, Idaho; And P r oviding An E ffective D ate.
K. Resolution No. 18-2112: A Resolution Vacating An E xisting 20’ X 20’
Water E asement L ocated Near T he Northeast C or ner And A 14’ X
13’ P or tion Of An E xisting Water E asement L ocated In T he
S outhwest C orner O f L ot 11, Block 2, G r amercy S ubdivision No. 1,
As S hown I n T he Attached E xhibit “A”; L ocated At 2667 E. Gala
C t., In T he NE ¼ Of S ection 20, Township 3 Nor th, Range 1 E ast,
Boise M er idian, C ity O f M eridian, Ada C ounty, Idaho; And
P roviding An E ffective D ate.
L. Resolution No.18-2113: A Resolution Of T he M ayor And T he C ity
Council O f T he C ity O f M eridian Approving C ity Council
P resident’s Appointments O f City C ouncil M ember s To S er ve As
D epar tment L iaisons, C ommittee M embers, Commission E x-
O fficio M ember s, And C ity Area C ontacts, And Providing An
E ffective D ate.
M. Approval of C ontr act Amendment No.3 to Varsity F acility S ervices
for F Y 19 J anitorial S er vices for the Not-to-E xceed amount of
$219,881.32.
N. Approval of C hange O rder 2 for D iscover y P ar k L andscaping and
L andscape I rrigation S ervices to F r anz Witte L andscape
Contracting, Inc. for the Not-to-E xceed amount of $72,890.00.
O. Approval of C hange O rder 1 for D iscover y P ar k S helter s to
P laygr ound Hound dba L ucky D og Recreation for the Not-to-
E xceed amount of $96,020.00.
P. Approval of C hange O rder 2 for D iscover y P ar k G ener al
Construction S er vices (C oncr ete) to L andon Enterprises, LLC. for
the Not-to-E xceed amount of $69,664.00.
Q. Approval of C hange O rder 3 for D iscover y P ar k A&E S ervices to
T he L and G roup for the Not-to-E xceed amount of $56,590.00.
R. Approval of C ooperative Agreement between the C ity and Valley
Regional T ransit for “Annual D ues and S ervice C ontribution” for a
Not-To-E xceed amount of $295,020.00.
Moved from consent agenda – became Item 6A
S. Approval of C hange O rder 5 for D iscover y P ar k G ener al
Construction to K nife River C orp. – Northwest for the Not-to-
E xceed amount of $199,342.00.
T. AP I nvoices for P ayment 10/10/18 - $1,023,609.39
6. Items M oved F rom the C onsent Agenda
A. Approval of C ooperative Agreement between the C ity and Valley
Regional T ransit for “Annual D ues and S ervice C ontribution” for a
Not-To-E xceed amount of $295,020.00.
Approved
7. Community I tems/Presentations
A. L ight M y F ir e C heck P r esentation
B. Community Planning Association of S outhwest Idaho (C O M PAS S)
Review and Update
C. M eridian D evelopment C or poration Q uar ter ly Report on
D evelopment and Activities in the D owntown C ore
D. L ime B ike Update
8. D epar tment Reports
A. P ublic Works D epartment Annual Report
B. F inance: P ur chasing P olicy Update
C. F ir e S tation #6 Update
D. Clean I ndoor Air O rdinance D iscussion
E. Council: C ommission and B oard Updates
9. F uture M eeting Topics
10. E xecutive S ession per Idaho S tate C ode 74-206(1)(f): To communicate
with legal counsel for the public agency to discuss the legal
r amifications of and legal options for pending litigation, or controversies
not yet being litigated but imminently likely to be litigated and 74-206(1)
(j): To consider labor contr act matters author ized under section 74-206A
(1)(a) and (b), Idaho C ode
Into Executive Session at 6:21pm
Out of Executive Session at 7:41pm
Adjourned at 7:41pm
All mater ials presented at public meetings shall bec ome pr oper ty of the C ity of Meridian.
Any one desir ing accommodation for disabilities related to doc uments and/or hearing,
please c ontac t the C ity Clerk's Offic e at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council Workshop October 9, 2018.
A workshop meeting of the Meridian City Council was called to order at 3:03 p.m.,
Tuesday, October 9, 2018, by Mayor Tammy de Weerd.
Members Present: Tammy De Weerd, Joe Borton, Luke Cavener, Ty Palmer, Genesis
Milam and Anne Little Roberts.
Members Absent: Treg Bernt.
Also present: C.Jay Coles, Bill Nary, Caleb Hood, Warren Stewart, Brian Caldwell,
Charlie Butterfield, Pam Orr, Dale Bolthouse, Alex Frietag, Laurelie McVey, Keith Watts
and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X__ Anne Little Roberts X _ _Joe Borton
X__ Ty Palmer ___ Treg Bernt
__X___Genesis Milam __X___Lucas Cavener
__X_ Mayor Tammy de Weerd
De Weerd: Well, good afternoon. I would like to welcome all of you to our City Council
workshop. For the record it is Tuesday, October 9th. It's three minutes after 3:00. We
will start with roll call attendance, Mr. Clerk.
Item 2: Pledge of Allegiance
De Weerd: Thank you. Item 2 is the Pledge of Allegiance. If you will all rise and join us
in the pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Adoption of Agenda
De Weerd: Item 3 is adoption of the agenda.
Cavener: Madman Mayor?
De Weerd: Mr. Cavener.
Cavener: Item 5-R has been requested to be removed from the Consent Agenda, will
become 6-A, and with that I move we adopt the agenda.
Milam: Second.
Meridian City Council Workshop
October 9, 2018
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De Weerd: I have a motion and a second to adopt the agenda as amended. All those
in favor say aye. All ayes. Motion carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
Item 4: Proclamations
A. Fire Prevention Month
De Weerd: I have several proclamations and I'm going to move to the podium and our
first one is Fire Prevention Month, so I will ask Pam to join me and anyone she would
like to include with her. Come on up.
Orr: Well, thank you, Madam Mayor and Members of the Council. We are going to do a
proclamation today for Fire Prevention Month and Fire Prevention Month is an
opportunity that we have here in the City of Meridian to highly educated the community,
if you will. We are taking our crews and going into the schools and educating on this
year's theme which is Look, Listen and Learn. Fires Happen Everywhere. And what
that theme -- what we are hoping to put across to the children and to the families in
Meridian is to be very situationally aware of the things around us that can cause fire.
So, that we can stop fires before they start and so I have a whole crew of people here
from the Meridian Fire Department that I would like to thank, because this is an
opportunity this month for us to be out doing a lot of education and we are very, very
busy and I think I would be remiss if I didn't invite you all to our open house that's this
coming Saturday from 10:00 to 2:00. It's an opportunity for us to really showcase a lot
of the things that we do from -- on everything from vehicle extrication to fighting fire to
an actual code, you know, to show a quick demonstration to lifting up our -- our ladder
truck -- those are all tools that we have in our toolbox that we like to share with the
public and this gives us an opportunity to do that and this is a joint effort from the
Meridian Fire Department and the Meridian Police Department. So, with that I will turn it
over to Mayor Tammy.
De Weerd: Thank you, Pam. Okay. So, I will read the proclamation and I will present it
to Pam or Sparky, whoever wants to receive it. Whereas the City of Meridian is
committed to ensuring the safety and security of all those living in and visiting our city
and whereas fire is a serious public safety concern, both nationally and locally and
homes are the locations where people are at greatest risk from fire and whereas
Meridian's first responders are dedicated to reduce the occurrence of home fires and
home fire injuries through prevention education and whereas Meridian's residents are
responsive to public education measures and are able to take personal steps to
increase their safety from fire and whereas the 2018 Fire Prevention Month theme,
Look, Listen, Learn, Be Aware Fire Can Happen Anywhere, effectively serves to remind
us all of the simple actions we can take to stay safer from fire. Therefore, I, Mayor
Tammy de Weerd, do hereby proclaim the month of October 2018 as Fire Prevention
Month in the City of Meridian and call upon the community to heed the important safety
message of using all of our senses to protect citizens from fire. And we appreciate
Meridian City Council Workshop
October 9, 2018
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everything that our Fire Prevention office and our firefighters do every day to be
proactive and preventative in protecting our citizens from this serious threat. So, thank
you, Pam, for what you and your team do and we appreciate all of that.
Orr: Thank you very much. Appreciate it. Thank you. Do you mind if I introduce Herb.
I am so sorry. Herb, can you turn around. This is Herb Griffin. He is a new member to
our team. I'm so -- so proud to have him aboard and thank you, City Council, for
bringing him on full time.
B. Cyber Security Awareness Month
De Weerd: Our next proclamation is Cybersecurity Awareness Month and I will ask
Dave Tiede to come up and join us and -- and maybe kind of initiate the first comments
and why this is so important.
Tiede: So, the City of Meridian is partnering with the Department of Homeland Security
and providing awareness to our community about Cybersecurity Awareness. So, this is
National Cybersecurity Awareness Month. This is really an effort to bring awareness to
everybody in our community about how important cybersecurity is for our nation, but
also our own community. As you know, everyone uses technology nowadays or on the
internet, your banking, or everything and it is all -- all of our responsibilities to keep that
secure and to make sure that we are doing the best we can to use best practices and
standards and with that I will turn it over to the Mayor.
De Weerd: And -- and, really, our system is as secure as our weakest -- weakest link
and so we all have to take this very serious. Whereas Americans are spending more
time online than ever before as more people use the internet for online shopping,
banking, financial management, socializing and they also expose themselves to
increased cyber risks and whereas cybersecurity is not just the responsibility of
governments, companies, groups or individuals, everyone shares the responsibility for
cybersecurity. Whereas October is National Cybersecurity Awareness Month, a time to
focus on how cybersecurity is a shared responsibility that affects all Americans and to
raise awareness about the importance of cybersecurity for everyone and whereas the
City of Meridian is joining the Department of Homeland Security, the National
Cybersecurity Alliance and others to raise cybersecurity awareness across the nation to
support the overarching theme of cybersecurity is our shared responsibility and we all
must work together to improve our nation's cybersecurity and whereas during the month
of October and every day we can all follow these simple online safety tips from DHS,
enable stronger authentication, make your passwords long and not rememberable -- I'm
sorry, I threw that one in. If that's even a word. Make them long and strong. Do not
share your passwords. Keep a clean machine. Share with care and secure your WiFi
network. Therefore, I, Mayor Tammy de Weerd, proclaim the month of October 2018 as
Cybersecurity Awareness Month in the City of Meridian and call upon our community to
join me in recognizing how serious cybersecurity is and the steps each of us can take to
present -- or to protect ourselves and our community. So, Dave, thank you to you and
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October 9, 2018
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your team for everything you do to protect the system the city has and to educate our
community on how we can all protect ourselves.
Item 5: Consent Agenda
A. Approve Minutes of September 25, 2018 City Council Regular
Meeting
B. Victory & Ten Mile Rd Water Main PRV Easement
C. Release of Baraya Subdivision No. 2 Sewer and Water
Easement
D. Utility Easement Contract between The City Of Meridian and
Michael and Vickie Chaney of 3045 West Victory Road.
E. Irrigation Crossing Agreement with Bureau Of Reclamation at
the Calkins and Givens Laterals for the Victory/Ten Mile Water
Main Extension Project
F. Final Order for T M Creek Subdivision No. 4 (H-2018-0095) by
SCS Brighton, LLC , Located off the SE corner of W. Franklin
Rd. and S. Ten Mile Rd.
G. Final Order for Trilogy Subdivision No. 2 (H-2018-0102) by
Conger Management Group, Located near the SE corner of W.
Chinden Blvd. and N. Black Cat Rd.
H. Findings of Fact, Conclusion of Law for Belveal Subdivision
(H-
2018-0076) by TTS Development, LLC , Located at 385 S .
Locust
Grove Rd.
I. Agreement for Use of Sheriff's Community Service (SCS )
Workers
J. Resolution No. 18-2111: A Resolution Vacating The Westerly 1’
Of The 6’ Wide Utility And Pressure Irrigation Easement On
The East Boundary Of Lot 2, Block 14 And The Easterly 1’ Of The 6’
Wide Utility And Pressure Irrigation Easement On The West
Boundary Of Lot 2, Block 12 In The Oaks South Subdivision
No. 5., Located At 5860 & 5840 W. Quintale Dr., In The NW ¼ Of
Section 33, Township 4 North, Range 1 West., Boise Meridian,
City Of Meridian, Ada County, Idaho; And Providing An
Effective Date.
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October 9, 2018
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K. Resolution No. 18-2112: A Resolution Vacating An Existing 20’
X 20’ Water Easement Located Near The Northeast Corner And A
14’ X 13’ Portion Of An Existing Water Easement Located In
The
Southwest Corner Of Lot 11, Block 2, Gramercy Subdivision
No. 1, As Shown In The Attached Exhibit “A”; Located At 2667 E.
Gala Ct., In The NE ¼ Of Section 20, Township 3 North, Range
1 East, Boise Meridian, City Of Meridian, Ada County, Idaho; And
Providing An Effective Date.
L. Resolution No.18-2113: A Resolution Of The Mayor And The
City
Council Of The City Of Meridian Approving City Council
President’s Appointments Of City Council Members To Serve
As
Department Liaisons, Committee Members, Commission
ExOfficio Members, And City Area Contacts, And Providing An
Effective Date.
M. Approval of Contract Amendment No.3 to Varsity Facility
Services for FY19 Janitorial Services for the Not-to-Exceed
amount of 219,881.32.
N. Approval of Change Order 2 for Discovery Park Landscaping
and Landscape Irrigation Services to Franz Witte Landscape
Contracting, Inc. for the Not-to-Exceed amount of $72,890.00.
O. Approval of Change Order 1 for Discovery Park Shelters to
Playground Hound dba Lucky Dog Recreation for the Not-
to-Exceed amount of $96,020.00.
P. Appr oval of Change Order 2 for Discovery Park General
Construction Services (Concrete) to Landon Enterprises, LLC.
For the Not-to-Exceed amount of $69,664.00.
Q. Approval of Change Order 3 for Discovery Park A&E Services
to
The Land Group for the Not-to-Exceed amount of $56,590.00.
S. Approval of Change Order 5 for Discovery Park General
Construction to Knife River Corp. – Northwest for the Not-to-
Exceed amount of $199,342.00. T. AP Invoices for Payment
10/10/18 - $1,023,609.39
De Weerd: Item 5 is our Consent Agenda.
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October 9, 2018
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Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: With the notation of moving Item 5-R to 6-A, I move we approve the Consent
Agenda, for the Mayor to sign and the Clerk to attest.
Milam: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda as changed.
Mr. Clerk, will you, please, call roll.
Roll call: Borton, absent; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, absent.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
Item 6: Items Moved From the Consent Agenda
A. Approval of Cooperative Agreement between the City and
Valley
Regional Transit for “Annual Dues and Service Contribution”
for a Not-To -Exceed amount of $295,020.00.
De Weerd: Item 6-A is the former 5-R and that is the approval of the cooperative
agreement between the city and VRT for the annual dues and service contribution.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I think -- Council Member Borton wasn't here, but he had some questions that
have been raised about the dollar amount, so I have -- I have pulled together those line
items just to address that and put it on the record. The question was about the 139,539
dollars and its inclusion in the 295,000 dollars. The way that's broken down is that is
41,011 dollars for the annual VRT assessment, 57,333 dollars for the limited stop
service, 32,935 dollars for the express service, and the additional intercounty route of
5,260 dollars. The remaining amount will be used -- is used for the Harvest Transit
program and for the senior transportation program. So, just so everyone is aware, that's
where the dollar breakdown. Now, it's not 139,000 additional dollars, it's just that
amount being separated out from the inclusion of the total assessment from VRT.
De Weerd: Okay. Thank you for that detail. Any questions? Okay. I would entertain a
motion.
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October 9, 2018
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Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I move that we approve Item 6-A, approval of the cooperative agreement
between the city and VRT for annual dues and service contribution for not to exceed
amount of 295,020 dollars.
Milam: Second.
De Weerd: I have a motion and a second. Any discussion? Mr. Clerk, will you call roll.
Roll call: Borton, absent; Milam, yea; Cavener, yea; Palmer, nay; Little Roberts, yea;
Bernt, absent.
De Weerd: The ayes have it.
MOTION CARRIED: THREE AYES. ONE NAY. TWO ABSENT.
Item 7: Community Items/Presentations
A. Light My Fire Check Presentation
De Weerd: Item 7-A is under Community Items/Presentations and I don't know who is
going to do this. Pam, are -- are you going to introduce this? Light My Fire is an
organization that is in front of us on an -- an annual basis. They raise a lot of money for
our burnout fund and other activities. They raise an extraordinary amount that really
helps our community and our -- our fire department. So, Pam, I will turn this over to
you.
Orr: Thank you, Madam Mayor, Members of the Council. You did a great job with
explaining exactly who these amazing people are. I would like to introduce to you this --
these folks are part of our board. They not only serve our board, but they also serve on
the committee as well and so Steve Cilley is the president of our board. Mary Cahoon
is the -- I would say the president of our group as far as our -- you know, our
fundraising. And, then, Andrea Bradshaw is the vice-president that -- that works to that
as well. So, they are representing a very large group of people -- of volunteers and
today they have something I think incredible for us. So, I will turn it over to I think Mary.
Thank you.
De Weerd: Thank you.
Cahoon: Thank you. It is a huge pleasure to be here and today is a really great day for
us, because we get to give you money.
De Weerd: And that's a great day for us, too.
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Cahoon: Yea. So, 2018 marks our 25th anniversary and we did a Cheers For 25 Years
and was able to really bring in a lot more money this year and this marked, during that
25 year span, we have almost reached 450,000 dollars that has been donated. So, we
were short by about 4,600 dollars. So, it's pretty amazing. Bob and Judy Ricketts are
the ones -- or have been here since the very beginning and so they are watching a
grandson at boot camp graduate today. So, it's pretty exciting for them. So, we are sad
that they are not here, but we will remember them, because they have been here from
the beginning. And Pam already introduced our committee members and so, anyway,
this year we were able to raise 45,000 dollars at our dinner auction and also our golf
tournament and the donation is a 40-60 split between Meridian and Boise and so today
we get to give away 18,000 dollars and so if Chief Butterfield would come up. To you I
want to present 10,000 dollars.
Butterfield: Thank you.
Cahoon: You're welcome. Which will automatically be doubled through that grant
program that you have, which is match, 20,000 dollars. And, then, if Battalion Rountree
-- Battalion Chief Rountree would like to come up. And Darin Jones. Awesome. So, for
you guys we have 8,000 dollars for the burnout fund. So, in 2019 we are going to have
another gala event and we are hoping to bring that up to 50,000 dollars if we can and so
we want to invite you to attend. We have the invitations here for the save your date and
it's going to be the day after Valentine's Day. So, it's that's Amore. Thank you.
De Weerd: Well, yeah, so now those that got up out of their seats to -- to applaud, we
expect you in the seats of this event.
Orr: I just want to say thank you again and thank you to this amazing group. So, I have
been working with them for 13 years now and I can just tell you that they have so much
love for the -- this that they do and for the community and I'm just blown away year after
year after year of just how -- you know, how awesome those packages are, their
donations from the community is, and how much they rally around, not only public
education, but around our burnout fund. So, all of it -- a hundred percent of the money
that we make goes back into the community of Meridian and Boise and I think that's
amazing. It's absolutely amazing that we have people who would do that for us. So,
thank you for allowing us to be here today.
De Weerd: Well -- and these are very familiar faces that have been doing this probably
as long as the Ricketts have. It is a labor of love to put on the auction event. I haven't
been to the golf event. You don't want me to. But the auction is a wonderful evening full
of a lot of energy, good food, good conversations and -- and as Pam mentioned a lot of
generous donations from the community that supports our fire prevention and our fire
service activities. So, we do hope to -- to get elected officials there, it does show that
support, and I know it goes a long way in saying how important your activities are. So,
thank you. You -- your team, your group knows how to have fun. That is obvious. So,
thank you for your generosity in supporting our activities as well. We appreciate you.
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B. Community Planning Association of Southwest Idaho
(COMPASS) Review and Update
De Weerd: Item 7-B is under our COMPASS review and update. Good afternoon. I am
so used to saying good evening, so -- I actually remembered this time.
Parker: Good afternoon. We are part of the COMPASS resource development team.
De Weerd: If you will, please, introduce yourself and --
Parker: Okay.
De Weerd: -- and pull the mic a little closer.
Parker: Okay.
De Weerd: Thank you.
Parker: All right we are part of the COMPASS resource development team. I'm Cathy
Parker and this is Ton i Tisdall. She's our team leader. And our job is to bring as much
funding into our region for transportation projects as possible and our region is both Ada
and Canyon counties. So, who is COMPASS and why do we exist? COMPASS is the
forum for regional collaboration in southwest Idaho that helps maintain a healthy and
economically vibrant region, offering people choices in how and where they live, work,
play and travel. The mission of COMPASS is to conduct regional planning, facilitate
coordination and cooperation, serve as a source of information and expertise on issues
affecting southwest Idaho and assist member agencies in accessing funding to
accomplish local and regional goals. I promise I'm not going to read all of them. So,
who are we? COMPASS is an association as cities, counties, highway districts and
other agencies who plan together for the future of Ada and Canyon county. We are our
members. Currently we have 19 general members. You are one. Five special
members and three ex-officio members. Our board is made up of representatives,
primarily elected officials, from each of our member agencies and the board meets
bimonthly and provides policy direction on the future of Ada and Canyon counties. Our
board also plays a strategic role in planning activities in our region, including oversight
of the long range transportation plan, which is completed every four years and also the
Regional Transportation Improvement Program or the TIP, which programs projects
within the various federal funding sources that are available for projects and they
provide input into federal and state policy positions, as well as the COMPASS program
budget. This is definitely not an exhaustive list, but these are the primary
responsibilities of the board. So, the board makes decisions based on
recommendations of both policy and technical communities, as well as work groups on
a variety of topics and some of those work groups are active transportation,
demographic advisory, grade advisory, Rails With Trails, public transportation, all kinds
of different transportation related groups. We are two of the 18 COMPASS staff
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October 9, 2018
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assigned to various departments to provide services, activities, and functions for our
members. So, exactly what does COMPASS do? Our goals are to plan, implement and
provide technical expertise and facilitate and we will go into those a little more with you
in just a second. So, through a joint powers agreement COMPASS is tasked to conduct
and coordinate services as they relate to both planning and regulatory responsibilities in
several areas that you see listed here, all in light of their relationship with transportation.
COMPASS is a metropolitan planning organization or MPO. Why and how are MPOs
formed? They are federally required for any urbanized area with a population greater
than 50,000 and they are designated by the governor, in agreement with local units of
government, and the MPO must represent at least 75 percent of the urbanized area's
population. COMPASS is somewhat unique in that we represent two urbanized areas,
both Nampa and Boise. That's in addition to the entire rural area of Ada and Canyon
counties and because those two urbanized areas fall into two different categories
because of their size, they are eligible for different funding sources. So, membership in
COMPASS definitely has its benefits. Pass it off here.
Tisdall: So, first and foremost you get a seat at the table as regional planning and
policies are discussed. The board's decisions affect the regional transportation system
and affect the quality of life for the residents at the Treasure Valley, as well as those who
pass through our beautiful region. A few of the primary services COMPASS provides to
its members -- and I will just list a few of them. Mapping and GIS. Ortho photography.
We also have grant assistance, including grant writing, and also bicycle and pedestrian
counters, just to name a few of them. Some of the hot topics currently being addressed
by the COMPASS board are the regional transportation priorities, both long term and
short term, insufficient funding to meet the needs of our member agencies, lack of
dedicated funding for public transportation, as well as ensuring active transportation or
the bicycle and pedestrian community have a safe access to our regional facilities. So,
how do we conduct ongoing planning while simultaneously addressing these hot topics?
And you have seen these before. We plan, implement, provide technical expertise and
facilitate. So, now let's dig into each of -- each of those. Our planning team is led by
Liisa Itkonen. Her primary responsibility is to oversee the long range transportation
plan, that's known as Communities In Motion 2014 or soon to be 2042.0, as our
COMPASS board is expected to adopt the new plan by the end of the year. This plan
for the future of transportation system is based on the previous vision and goals of
Communities In Motion 2014. There are eight planning elements incorporated into the
long range plan. As each relates to transportation, those elements include land use,
housing, farmland, open space, health, community infrastructure and economic
development. In the past we really only looked at housing and transportation, so we
are looking at a whole bigger picture as all those things relate to how transportation is
developed. Part of the plan consists of identifying and prioritizing both funded and
unfunded projects to meet both the short-term and long-term needs, taking into
consideration the current status of the transportation system and what improvements
need to be done to accommodate the growth by 2040 and we do expect that by 2040
that the two county population will be over a million people. The plan not only identifies
regional needs, but establishes goals, performance measures and targets, which
provides the foundation for determining where progress is being made and what parts of
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the system need more attention. Long range planning for our transportation system is
carried out by looking through the lenses of four transportation components. Those are
roadways, bicycle, pedestrian, public transportation and freight. Also taking into
consideration those other eight elements that we just talked about. Economic
development, housing, open space -- all of those. This map shows where the greatest
long-term needs exist. The blue lines you see here are considered long-term funded
projects and the orange lines are considered still unfunded. We do encourage you to
contact us at any time if you have questions about transportation needs or through the
Mayor or Caleb, they serve on our board and committee. COMPASS does performance
base planning using a performance measure framework. We measure how well
proposed projects align with the goals of our long range plan and use this information to
make informed decisions. The planning isn't the only way we help our members move
the needle on Communities In Motion. We also provide data and feedback to assist in
their decision making process. COMPASS provides technical expertise to help measure
projects. The technical services team is led by MaryAnn Waldinger, she's our modeler -
- that is models that help determine the impact of projects. COMPASS gathers heaps of
data, which is assembled by our technical team for use in local and long range planning.
We serve as a clearinghouse and provide analysis to modeling and mapping of
transportation related data. COMPASS also serves -- provides analysis of proposed
new developments by conducting reviews for local jurisdictions that demonstrate
whether these developments are consistent with the goals and vision of Communities In
Motion 2014 and that can be helpful in the local decision making process. I hope that
you all are using those. This process also informs the COMPASS demographic
estimates and forecasting process. The population estimates are made available to
cities, counties, and others and the forecast demographics includes population,
households and jobs and those are fed into the models and the mapping that we use in
the transportation planning. The population currently is -- for both counties is about
690,000. Boise, of course, is the largest city in the area at 232,000. Meridian, as you
know, just past a hundred thousand at 106,000. And Nampa is shortly behind at
98,000. But the entire region is seeing growth. COMPASS has also served as a
mapping resource for several decades. Transportation activities necessitate the
development of maps for analysis, review, and public display and geographic
information systems allow for spatial data analysis to support local planning efforts. In
addition to being a regional data center, COMPASS also brought together a group of
regional agencies for a multi-agency orthophotography project starting in 2000 and that
flight has been growing every three years since. The last one in 2016. So, the next
flight is scheduled for 2019. All the staff on our technical resources team works very
closely with our communications team to bring all this data to the public in a way that's
understandable. So, another group of services that COMPASS provides is facilitation
and that group is led by Amy Luft. As stated previously, COMPASS is the forum for
regional collaboration where the cities, counties, highway districts, ITT and others come
together to make decisions in the best interest of the region and its residents, but we
also ensure collaboration with the residents themselves. Through our outreach team
we provide outreach, which takes many forms, such as presentations like this. We have
leadership in motion awards, which are presented to individuals, agencies, and leaders
of our community when they have projects and help reach the goals of Communities In
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Motion. We also have an educational series where we bring national speakers in to
speak about transportation related themes. Those are done both for the general public,
as well as your technical staff, and they also oversee a robust public involvement
process for when we have projects, including hosting public open houses, which we
happen to have one across the street for Communities In Motion today.
Parker: So, another role COMPASS plays, a very important one, because that's what
our team does, we implement the long range transportation plan. Our team is led by
Ton i and we manage three federal programs and two local programs that fund our -- our
members' projects and we are constantly looking for new funding sources, because, as
you all know, there is not nearly enough funding to go around for all of the needs in the
region. So, we are currently focused on maintaining what we have, trying to increase
funding and, then, securing those additional resources. We have been in maintenance
mode in the Treasure Valley for a long time, but growth is starting to catch up with us,
so we have been recently able to add some capacity and widening projects to try to
keep up with that growth. But maintenance is still our primary focus. We are trying to
keep the roads we have in good shape, because, as you all know, they cost a lot less to
keep them that way than it is to try to fix one that has deteriorated and our resource
development team works really hard to secure funding and find those resources to fund
all of our members' projects. Our goal is to bring as much funding as possible into our
area and the first step in our plan is to figure out what our members needs are and we
only know if you tell us. To help meet those needs COMPASS has put together a
funding application guide for your staff with directions on how to fill out an application for
funding. They are submitted to us, then, by each jurisdiction and, then, we match them
with available funding sources as far down the list as we can go and while some other
projects do get programed for funding, many others do not. All of the project
applications that we receive in any given year go into what we call our resource
development planning and that's basically the marching orders for our resource
development team. We work all year long on all those projects to try to find ways to
fund them. So, all the jurisdictions that do have those many projects that didn't get
funded, we frequently notify all of our members about miscellaneous funding sources
that become available throughout the year. We send out a funding news e-mail once or
twice a month with all different variety of funding sources. Many of them are small, but
sometimes a little bit goes a long way. And in addition to trying to find sources for you,
we can provide lots of other types of grant assistance. We can help you determine
whether you're eligible for a grant. We can help you write a grant. We can provide a
review of a grant that you have put together if you want another set of eyes on it.
Anything grant related we can help you with. So, this is one example. The 90 million
dollar grant that ITD recently got for Interstate 84 between Franklin Boulevard and
Karcher Road was a team effort between our staff and ITD and so we can't guarantee
we are going to get 90 million for you, but we will do our best to get as much as we can.
So, our locally managed federal program and two local programs, those are the CIM for
Communities In Motion implementation grant program and the Project Development
Program. They fund our region's top ranked projects and we continue to work with --
even with our members on even funded projects to help facilitate documentation and
helping to make sure that they can be completed within the required time frames. One
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example of a project funded with a CIM implementation grant are the city of Garden City
wayfinding signs. They were looking at ways to improve walking and biking between
their businesses and one example of the Project Development Program is the
completion of a pre-concept report for the Eagle Road corridor pathway, to construct a
continuous multi-use pathway along the east side of Eagle Road. Any of you who have
looked at that and even have been there know that the sidewalk just stops in many
areas. There is no continuous pathway there. And last, but not least, for the funding
programs that COMPASS manages is the array of federal aid programs that fund those
top ranked projects. Traditionally, like I said, much of that funding has been focused on
maintenance and, then, also some of the funding that we get is dedicated specifically for
public transportation. But all of the projects that are programmed for funding and the
TIP is funded up to five and even six years, they must be consistent with the long range
plan that we talked about. So, you can kind of see how all of these fit together. So, we
have covered the programs that COMPASS manages, but we don't want you to forget
about all the other funding sources out there that we can help you access. We really
urge you to reach out to us, because we will do everything we can to help you find a
grant, write a grant and find partners for a grant, you name it. We will do anything we
can to help. The top right, the build grant in this picture, that's where the 90 million
dollars for ITD came from. It's not a traditional every year federal funding source. So,
we have covered the COMPASS as an association of local governments that facilitates
regional cooperation and serves as a regional technical resource. In addition, we work
hard to provide support for projects that meet both local and regional needs and
conduct long range planning resulting -- resulting in Communities In Motion 2014, which
is our plan for the future of the Treasure Valley. That is a Toni photo.
Tisdall: But we did want to open for discussion, but let me cover -- we have got -- these
are the projects that we have in the resource development plan right now. The projects
at the top are the projects that the city applied for last year and, then, we also included
focus areas and those are a little bit broader things that you -- you still have a focus on
that maybe don't have an application in for that and the reason for that is because as we
look for a grant, if you have ever dug through grant materials you always find what
you're not looking for, so the more information that we know, the better we can help you
with your needs and get them funded. And, then, these are the projects that we have in
the federal program in the TIP right now for the city and so we wanted to open for
discussion any projects that you know are coming up or just any projects that you know
of that are coming, anything that we can help you with or questions that we can help
you with and we would like to get that process started with the application.
De Weerd: Thank you, Toni. Council, any questions?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Just a question and, then some commentary. Do you know how much you
spend on broadcast advertising in a year?
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Tisdall: I can get that for you. I will follow up. So, I can find out how we do on
broadcast.
Palmer: Madam Mayor. The reason I ask is knowing if that's coming from somebody
else or whether it's coming from the -- the dues that the city is paying or, you know,
other taxpayer funded sources. It was about a year ago -- maybe it was a little longer,
but I remember it running for a long time. There was an ad that said if just every citizen
would pay two dollars a day extra in taxes that we would get fund all the road projects
any of us could ever dream of. Well, that would be 4,400 dollars a year for my family
and so if I'm paying tax dollars to the city, who is, then, going to COMPASS to, then, run
ads to tell me I'm not paying anywhere near enough taxes, it's just frustrating as a
citizen. So, really, that's my big gripe with COMPASS is I'm paying people to tell me
that I'm not paying enough.
Tisdall: Okay.
De Weerd: That's not a question. Other questions from Council?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I'm gun shy, because I don't have a question either. I just wanted to thank --
De Weerd: I just didn't want Toni to feel like she had to respond to --
Cavener: Well, I didn't think she needs to either and she doesn't need to respond to this
either, but Ms. Tisdale participates --
De Weerd: Can you pull that --
Cavener: -- as an ex officio member of our transportation commission and I have
appreciated your expertise and feedback in that committee. I know that our committee
members do as well where we have a citizen led transportation commission, having true
experts in the room to provide that expertise has been very valuable. So, I just wanted
to say thank you and, no, you don't need to respond either.
Tisdale: Thank you.
De Weerd: You know, Toni, I think what was helpful in your presentation is you have
talked to -- you noted Garden City's wayfinding sign program. I think it would be great if
our parks department or our parks commission knew more about that and -- and it's
been a while since we have talked about the pedestrian improvements needed on Eagle
Road and it would probably be helpful to this Council to see what is anticipated and
envisioned, so have -- bringing an update back on that -- I think they are aware of the
Rail With Trail pathway and -- and some of the activities and I know in 2019 there are
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some discussions that are moving forward, so making sure that you come back and
bring an update, but it is helpful to know what other cities are requesting, to even have
an idea of what might be an opportunity for our community, because it seems that our
community doesn't see some of these activities like you saw in the Eagle Road corridor
pathway project and how they have been working to connect the -- the Greenbelt. We
would like to see more of those projects and more maybe safe routes to school, but --
and working with ACHD and COMPASS that come about over in the city of Boise and I
know that depends on West Ada School District to get the information to COMPASS , but
those are the kind of things that would be helpful for us to know more about.
Tisdale: Okay. We do have the first phase on the Eagle Road pedestrian
improvements. It's in the TIP. It's an in and out year. I think it's in -- it's currently in PD
right now. So, it's working its way up. I think design will start in the next couple of years
and it is a fairly expensive project, so it's probably going to take a lot of phases to -- to
get funded and we are working with Caleb, as well as ITD. Caleb's asked me to get a
meeting together about right of way issues and maintenance issues, so we will be
working on that soon as well. And before I leave I do want to introduce Daniel
Hernandez. He is --
De Weerd: Hi, Daniel.
Tisdale: -- our newest employee and he started a week ago, so this is all new to him,
but -- and we do have -- have some help now and, anyway, we do want to work with
your -- your staff. It's a pleasure to work with them. We always have a good
relationship with the City of Meridian and we do want to help bring more money into the
region and the more we know what your needs are, the better we can help and we will
try not to say two dollars a person anymore.
De Weerd: Thank you, Toni. And I -- I guess one more thing is -- is I was traveling
down State Street last week, it -- it's so nice to see the pathway that runs parallel to that.
As we look at Chinden or Highway 16, I-84 improvements, that pathway connectivity
certainly from city survey results, our citizens would like to see more off road detached
bicycle and pedestrian opportunities that as those road improvements are talked about
that that's also one of the things that is part of those discussions.
Tisdale: Yes, ma'am.
De Weerd: Okay.
Tisdale: Absolutely.
De Weerd: Anything further from Council? Thank you. And as Councilman Cavener
mentioned, thank you for your involvement and the discussions we have at a city level,
too.
Tisdale: Absolutely. I enjoy them. Thank you so much for your time.
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De Weerd: Thank you. Okay. Item 8-C is an update under the Fire Station No. 6 and I
assume that Charlie is -- is very excited about giving the next update.
Cavener: Madam Mayor?
De Weerd: Yes.
Cavener: Are we moving over --
De Weerd: Oh, I guess I -- I skipped Finance. I didn't do that on purpose.
C. Meridian Development Corporation Quarterly Report on
Development and Activities in the Downtown Core
Cavener: And MDC and Lime.
De Weerd: Oh, gosh, I did a whole section --
Cavener: As excited as I am to hear from Chief Butterfield --
De Weerd: Well, I guess that is MDC. I skipped a whole section. We were just going to
save the best for last really, so --
Squyres: Of course. Well, you all have seen me so much lately I thought you might be
kind of sick of me, which that's okay, too. Good afternoon, Mayor, Members of the
Council. For the record I am Ashley Squyres, I am the administrator for Meridian
Development Corporation. I just started my eighth -- had my eighth anniversary with
MDC as of October 1. Happy to be here. My mailing address is 104 East Fairview
Avenue No. 239 here in Meridian. In your packet is a detailed report that -- with
supporting information that gives all the details as to what we have been up to this last
quarter. Again, you have seen us a lot lately, so you kind of know what we have been
up to, at least in some of this, but I'm going to hit some highlights. I'm not going to hit all
of this and, then, I'm happy to stand for any questions you may have. As the Council
approved the purchase price for old city hall at last week's meeting, we are going to be
reviewing and discussing the development agreement and the purchase and sale
agreement tomorrow morning at our MDC meeting. Barring that there is any issues with
this, which I don't think there will be, this will be back in front of your agenda fairly
quickly in the next coming weeks. So, we are excited about that. Thank you for this
partnership. It's important to our downtown. Our goal is to transfer -- have the transfer
completed by February of 2019 and ground being broken in March. So, again, thank
you for this. Second, I -- I provided an update as to the status of the Pacific lease
application. There is not much to report. I wish there were. I'm so sorry. I have been
pushing. But in recent discussions with UP staff, about a week and a half ago, they
have had a lot of internal chaos and reorganization. Luckily we still have our person for
Idaho. He -- his district has changed a little bit. He was initially Idaho, Montana,
Wyoming, he is now Idaho, Oregon and Washington. So, he is trying to get up to
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speed. His boss is new as well, too. So, we talked about trying to get the first round of
comments back on these applications, which I have included all of that in this packet as
well by the end of this calendar. He knows we are anxious and want to start moving
forward. We also were able to give him an update on the Frontier Tire structure. Many
of you know that that has been complicated. The -- the structure owners did not have
the underlying ground, so UP and the structure owner owed back taxes to 2011 and so
UP was in a little bit of a pickle, because they no longer have a lease with these folks.
The folks went through bankruptcy court. So, after a little bit of research and trying to
figure out how do we solve this issue, legal counsel for MDC and myself met with the
county commissioners for Ada county. The county commissioners have waived the tax
-- back taxes for the structure. UP is now going to go back to that structure owner and
say you either need to enter into a new lease or you need to move or demolish your
structure and we are hoping that we can find a solution that's amicable for everybody in
order to move that forward as well. I know there has been a lot of interest in that
structure. We have also been working to alleviate the Nine Mile flood plain issue, as
some of you all know that is basically encompassing most of the properties between the
rail line and Franklin Road. The only property in the draft 2016 that is out of it is Eric
Davis' property, the retail property on the immediate south side of the Main Street and
the railroad tracks and -- the east side of Main Street. Excuse me. I don't really have
much to report, other than to say an update from what you will have in your packets is
on Friday FEMA called us and said that they were going to be able to get the draft
modeling that we need for the compromise that we have come to for the flows. Initially
they were saying with the draft 2016 maps the flows were going to be about 146 cfs,
which is a substantial and a huge increase. Our engineer for MDC looked at it, took it
down from a 30,000 foot level to the 10,000 foot level and said, no, it should be at 80
cfs, which is a huge difference. We have been able to split the difference in our favor a
little bit and we have agreed upon 98 cfs. FEMA is at no cost to us, remodeling and
redoing their hydro -- hydraulic model. Once we receive that we can get that to MDC's
engineer, they can look at it, figure out what improvements are needed to get the
properties out of the floodplain or at least the majority and what those costs are going to
be and so our goal is to have all of that information to be able to present back to the city
hopefully next spring, so fingers crossed. Also in your packets I have included the most
recent update for the Ten Mile Urban Renewal District, Brighton Corporation. It used to
be every month, now it's about quarterly as well to -- provides us an update, including all
the land use decisions and entitlements, building permits that are being pulled, new
leases -- all of that is in your packet, along with some of the updated photos. We are
anticipating being able to give our first TIP reimbursement to Brighton Corporation by
the end of this year, so excited about that. We also heard rumors that the other
property owner in that district is looking at potentially coming forth with a development
plan. We have not seen anything to date. Obviously we will be in conversation with you
once we know a little bit more about that. And, lastly and sadly, MDC has been
unsuccessful in obtaining bids -- or appropriate bids I should say for the Carlton Avenue,
East 5th Street, CDBG sidewalk project. In May we put it out to bid. We did not receive
a single bid. We met with staff. Caleb has been awesome to work with. We decided
we are going to go back out to bid in August. We left it open until October 1. As you
can see in your report we received four bids. We have a budget -- a construction
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budget of 162,000 dollars. The lowest of the four bids is more than double that. So,
Caleb and a representative from finance and I met on Thursday last week. We are
going to recommend to our board tomorrow to reject all the bids, go back out to bid in
December, leave it open until the end of January and, fingers crossed, hopefully get
more reasonable bids. In the meantime, Caleb and I are going to be working on
alternative plans and alternative funding sources in order to supplement -- be able to
bridge the gap, because this is a very important project for our downtown. So, fingers
crossed that we can figure that out. So, as you can see there is -- there is a number of
other projects that we have been engaged in, but I'm going to stop here and I'm happy
to answer any questions you may have.
De Weerd: Thank you, Ashley. Council, any questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: So, a comment and, then, a question. Appreciate the very thorough report. I
wasn't aware of the public outreach videos that MDC had done. Had a chance to watch
those. Very well done. Is there a plan to -- a communication plan associated with that
to promote downtown? Do those just live on the website? Talk to me a little bit more
about that particular process and the goals you hope to attain.
Tisdale: So, they live on the website. We also have distributed those to our partner
agencies, including the city. I have not seen that go live on the city's website at this
point in time, so I'm not sure what that protocol may be, but they do live on the Boise
Valley Economic Partnership website, the chamber websites, and the Downtown
Business Association website as well, too. We have sent out a couple of blasts. We
have promoted through LinkedIn and other means, especially surrounding the ribbon
cutting and -- or at least the groundbreaking for the Main and Broadway block project I
think we will do an even bigger announcement surrounding those, but they have been
widely distributed and viewed.
Cavener: Madam Mayor. And for Council I would encourage you to check them out.
Specifically there is one that has downtown business owners talking about why they
choose downtown Meridian that I thought is really compelling and I knew some of those
voices, but not all of them, and so I thought you did a great job of capturing kind of the
spirit of downtown. Additional question if I may, Madam Mayor. I have been told two
different things, so I'm hoping you can provide some clarification about debt on the
buildings that are part of this redevelopment project. I have been told there isn't debt. I
have been told there is debt. I have been told there is debt, but that the board is
working to address it. So, I just figured that you might be able to give me some
clarification about what is reality, so that I know when I'm asked that I can respond
competently.
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Tisdale: So, in 2010 with the COMPASS VRT project, the board at that time chose to
enter into a three-way partnership with MDC, COMPASS and Valley Regional Transit to
be able to fund that project. It was going to be a catalyst project for downtown. We also
rolled in the loans for 703 and 713 into the overall project as well, too. COMPASS and
Valley Regional Transit's portion, unfortunately, did not pay fully for the cost of the
building and so, yes, there is some debt. As of the end of this fiscal year -- so,
September 30th I believe we have about 379,000 dollars in debt based on our current
payments -- payment -- payment plan we are poised to pay that off in March 2022. We
talk about this every time through the budgeting process. We are very transparent
about that. I think, obviously, with what is happening with the Main and Broadway
project with the COMPASS VRT building, they are solid investments for our downtown.
We do and are looking at the possibility, depending on how some projects may go this
year, to maybe pay that off a little early. But, again, we are not trying to restrict funds so
much by paying that off in order not to be able to do other projects that are more
immediate for this downtown.
Cavener: Great. Madam Mayor, follow up. No additional debt, then, on 702 or 713?
Tisdale: No.
Cavener: Thanks.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: So, 703 you said is the one --
Tisdale: 703.
Palmer: Which is one of the -- Josh's buildings; right? So, now we have two buildings
in downtown Meridian that have debt on them that the taxpayers are paying the debt on,
but they don't actually own the buildings.
Tisdale; They have -- the debt was rolled into the COMPASS VRT loan, yes. And that
was debt taken in place in 2006, 2007.
De Weerd: That debt is on the VRT building, not on those two.
Tisdale: Yes . It was rolled into that VRT loan.
Cavener: On one building.
Palmer: Madam Mayor? So, there is only one building?
De Weerd: Yes.
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Tisdale: Yes.
Palmer: Okay.
Tisdale: It was -- it was three loans rolled into one.
Palmer: Madam Mayor. Not that that's good, horrible, but when you have -- never
mind.
De Weerd: Okay. Any other questions from Council?
Cavener: How did you get the county commissioners to forgive the taxes?
Tisdale: We asked them to.
Cavener: Be commended for that. That's pretty -- pretty remarkable.
Tisdale: We aren't -- we asked for a meeting. We had a meeting and we got an e-mail
two days later that said this is what we did.
Cavener: Pretty impressive.
De Weerd: Okay. Anything further? We appreciate you coming in and giving an update
and look forward to your next one.
Tisdale: Yes.
Cavener: This has been really good. Really good.
Tisdale: Thank you.
D. LimeBike Update
De Weerd: Thank you. Okay. I won't skip a handful of others. Next up is -- I was so
excited about Charlie's update I just couldn't stand myself. Okay. 7-D is under our
Limebike update. And, for the record, Councilman Borton has joined us. I know our city
clerk does note that, but for everyone viewing in our viewing audience, he is here.
Thank you for joining us.
Nary: Thank you, Madam Mayor, Members of the Council. After last week's meeting --
we had a meeting last week in the Mayor's office, myself, members of the police
department, including Chief Lavey, Robert Simison from the Mayor's staff. We met with
Limebike representatives Aaron Kindall -- or is it -- it's Kindall, yes. Sorry. Aaron
Kindall. They had a couple representatives on the phone, as well as representatives
from Bird, another competing rideshare program that uses a similar model to Lime.
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Good news to report. It was a very productive meeting, very positive conversation by all
parties. A c ouple things that are happening you may or may not be aware of. Lime and
Bird are both launching a program in Boise as of next week. They are each going to be
putting approximately 250 scooters out in the downtown core of Boise between BSU
and the downtown area, the Capitol Building. Boise did implement an ordinance
primarily mostly to add that type of device into their bicycle ordinance, so that it was
clear that it was covered under their bike ordinances. Their ordinances are slightly
different there. They do allow bike riding on the sidewalk there. Even these motorized
scooters are allowed on the sidewalk in certain areas. So, they are excited about that
launch and we were excited, because it gives us an opportunity to see how this can be
done differently. They have done a little bit more outreach over there. They have
worked with the city a little closer. They have been working with ACHD to get an
agreement with ACHD, which they hadn't done here. So, what we asked them was we
would like to pause to get all of these pieces in place. We would like to see how this
works in Boise and what happens with this rollout. We would like to evaluate Boise's
ordinances and see if maybe now, based on what little impact -- or little experience we
have had, that maybe there are some things in Boise's ordinance that might be helpful
in a roll out here. With the weather, obviously, the biggest factor on these type of
devices -- there is a window where they are either used very sparingly or not at all
because of the weather and so Limebike was agreeable to all of that. They would like
to work with us closer and they would like to work with police especially, because that's
where the impact of these devices end up with code enforcement and patrol officers and
things like that. We want to find safe places for them to go, safe places for them to get
there, how we can roll this out in a better fashion, so the public is aware of what it is.
We have received a number of concerned e-mails or phone calls from the public and
business owners on how these are being implemented. So, we would like to make sure
that they are part of the conversation. Lime has spoken with the Downtown Business
Association as well to, again, get them on board as to how this can work and be of
value to the downtown businesses. They basically would like a city representative to
work with through the next few months. We have targeted March 15th and it really was
not a hard date, it was more of let's figure out how long will it take us to evaluate this,
get a real rollout plan and real public outreach plan together, evaluate those ordinances,
bring those back to you if that's necessary. We think that's where we need to go. Using
the weather as a factor, figuring we -- if we -- we could be pretty ambitious and get a lot
of this groundwork done over the next couple of months and, then, if -- again,
depending on the weather, the winter, if it's light, maybe they can launch even before
that if it makes the most sense to everybody, including all of you. Again, they were on
board with all of it. They were very agreeable. They have done some demos. They are
going to do some more demos. We think that's a good way to, again, introduce the
public to this concept. They did one last weekend at Centennial Park. They are going
to be part of trunker treat and so they want to do some outreach, so that people can use
them a little bit, use it in a small window of time, so that we can introduce it, but not
necessarily just keep flooding the market with them, but use them in a more controlled
way, so people can understand how these work and how they can work, at the same
time when we are looking for locations for them to be, like between here and the parks,
between here and the business centers and things like that. Again, all of it was very
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positive, all of it was very receptive to Lime to do that and to make this a more
successful launch here in the next few months.
De Weerd: Thank you, Bill. Council, any questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I'm not sure who this question is for. Bill and I had a chance to talk earlier
this afternoon. I was surprised when I saw a city news release that the city had told
Lime that they aren't able to operate in our city until March, before this body had an
update, and so I think it brings a bigger conversation about when the city is speaking for
the City Council and when they are not and how -- it's always challenging when I get a
phone call from somebody saying you guys did what and I get to say I don't know what
you're talking about and they said, well, the city just sent something out to say no Limes
in Meridian until March and so it would be helpful for me to have some understanding as
to who -- who spoke for the city when they said no Lime until March and what that was
based on, because I watched the meeting last week and I don't recall any part of this
body saying no Limes until March. What I heard was there is some issues that need to
be resolved, get your issues resolved, and, then, we will take it back up and so help me
understand the timeline as to what's changed and why someone or some ones are
speaking for the Council without us even being updated on it.
De Weerd: I don't think that was in response to the Council, but for -- in response to the
conversation that -- that this group had based on the instruction of Council to -- to
discuss. So, I don't know if Robert or you want to address that.
Nary: So, Madam Mayor, I mean it was a date that we discussed at the meeting and we
were trying to -- in discussing this with Lime and, again, with Bird -- and let me update
you about Bird as well. They -- what they indicated is they would like to come and
located in Meridian at some point. They aren't looking to locate here currently. They do
plan on getting an agreement with the city when they do. So, they were actually very
supportive of trying to work out all these kinks ahead of time, because, then, it probably
would be more seamless for them. There is a couple of things that need to occur. They
still do not have a license agreement with ACHD. That is necessary. So, that takes
some time. We wanted some evaluation time of the Boise rollout and how that works.
So, that was another factor we discussed in the conversation. We want to plan on how
this is going to be communicated to the public, but we also wanted to plan on where
these are going to be on a daily basis getting parked, because there is a factor that we
recognize that it's very difficult for the companies to control is where the users leave
these things and so trying to figure that out -- because police end up with the burden of
dealing with them in right of ways and disable -- or disability pathways and things like
that. So, we needed some time to work with police to figure out how is this going to
work without it becoming a police burden. So, taking -- and, then, of course, as I said,
the weather being probably the most significant factor of all of those things, that Lime
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recognized that although they do operate in cold weather climates, like Minnesota they
used as an example, they recognize that when the snow flies, whenever that is, that that
really sort of hinders how they do things. So, that's a good time to really make all of
these types of decisions and discussions made. So, trying to relaunch in the short
window between now and when the snow flies and, then, at the same time while it's --
while we have had a lot of pushback and negativity, it felt to me and it felt to -- I think to
the people in the room that it doesn't work to try to do them simultaneously. We need to
do it right, which is what we had communicated, and all of those things need to be in
place to do it right. So, trying to just launch it, make it work, Band-Aid it, and, then,
really doing the work to make it work -- so, we picked a target date of March and that
was the specific target we mentioned in the meeting that they were agreeable to, but we
also said, again, we are not hard and fast on March, we are hard and fast on getting this
done right. Again, if the weather is good, if we have a light winter, February 1st, fine. I
mean it's not really a date that's critical, as much as the -- the process.
Cavener: Madam Mayor? To that point I think that's accurate. We don't want to pick
March 15th if they are not ready on March 15th.
Nary: Correct.
Cavener: But if they are ready next week I think that we should be amenable to letting
them operate next week or somewhere in between. But it's much different between
what we heard from you, which is once they have everything done right, then, we are
going to be okay with them operating and us communicating to the public that no Lime
until March. Those are two different items. And so I'm still trying to figure out, again,
who spoke for the city and -- and why that communication was sent out before it was
communicated with us as part of our City Council update.
Nary: I can't answer that. I didn't have anything to do with that.
Cavener: Okay.
Simison: Madam Mayor, Council, Councilman Cavener, when saying who spoke for the
city, I made the recommendation or suggestion in the meeting that we pause until
March. They agreed to that from that standpoint. You know, it was not a -- a mandate
that they do that, but from the Council direction that we saw last week it was clear if they
decided to continue to operate this week that there was going to be some Council
Members who were not going to look fondly at that decision if they did not. So, that is
what was discussed in the meeting in that context.
Cavener: Okay.
Simison: And they agree to that.
Cavener: Okay.
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Simison: Today. Officially. In writing.
Cavener: And, then, we sent a release out to say that no Lime until March.
Simison: It was included in our city news, yes.
Cavener: Okay. Pause operations in Meridian until mid-March. Much different than
what was shared with us. Madam Mayor, I know we are not at the other agenda items,
but to make a note, I would like an agenda item scheduled about when staff are
speaking for the city, because I think it's unfair to Council Members, whether they feel
one way or another, to have a staff member represent the entire city, especially on
something that is going to be coming before the City Council. I know we have had this
subject discussed during legislative session about when staff are going and speaking in
favor or against laws representing the city. To me this feels very similar and that we had
one individual, essentially, dictate where the city is going to be on this particular issue,
without it coming before us.
De Weerd: And not having the -- the press release in front of me to even respond to
that, but I know there has been a lot of media attention to it and -- and the notice that
when that meeting would occur was last week, so it was certainly an item of interest.
The city could have said, well, we can't tell you anything that went on in the meeting
until we have it on the public record. I think it was an attempt to address the questions
of the media and certainly City Council can -- can weigh in on -- on that during this
update, but it was an attempt to answer many of the questions that were going on at the
time and it was a result of the -- the meeting that ACHD, our law enforcement, our
planning and legal teams had with the entities that walked out of that room in agreement
with each other, knowing that it would be addressed as well tonight. So, you can -- you
can say we don't care, we don't need to wait until those in agreement and you can ask
our law enforcement and our planning and ACHD that doesn't have an agreement why
they would disagree, but operationally we have to roll it out. So, that is the experts in
the room and -- and the -- the handshake agreement that was walked out of there, it
was out there so that the public knew it is put on hold, that is the anticipated date and it
can always change in -- in this update.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: I think kind of Councilman Cavener's point, that e-mail and NextDoor post and
everything was posted an hour and 45 minutes before this meeting and everybody knew
-- I mean it was -- we were going to be discussing it in today's meeting. I do have it in
front of me and, you know, one tweak to the sentence I think would have satisfied me,
where it says the city has asked Lime to pause operations in Meridian until mid-March.
With the press coverage of last week's meeting it was very much in everyone's minds
that Council was dictating whether -- whether Lime and Bird are going to be operating in
the city, which is far from the truth, and so if -- I think if the sentence would have said,
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you know, Meridian city staff has asked Lime to pause operations. It will be a topic of
tonight's discussion at Council at 3:00 o'clock, not just the city has asked Lime to pause
operations until mid-March. And my phone exploded like mid-March, we are not getting
them back until mid-March and I'm like what are you talking about. I just had to say this
is news to me. We are talking about it in an hour at Council, so -- and, then, got here
and had a chance to pull up the e-mail and -- yeah, I mean now -- to everyone who has
read this, it's Council has said no to Lime until mid-March, which I agree, if they can get
their stuff together in two weeks, three weeks, a week, whatever it may be, if they fulfill
their requests that we had had originally, understanding that they didn't before, but if
they are able to, the time should be irrelevant.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: So, it -- maybe to move on to the next topic on this. This is the first I have
heard of March 15th and I don't have a problem with it if it -- it sounds like it comes from
what Mr. Nary said. The point of the last week's meeting was to get these problems
fixed, if they are fixable, and get the right people in the room to address them and if that
takes one week or one year, the goal is to get those things fixed and hearing this
discussion of March 15th it sounds like from your meeting that you had you thought that
date, along with the winter weather, might be the date, so I don't -- I don't feel any
sneaky purpose behind it. If it could have gotten posted after this meeting when you
come here and describe, hey, here is the meeting, here is what took place, we all put
our heads together in realization of all the challenges we have got to solve and
everyone who has to be in the room, coupled with the winter, boy, it could be
Halloween, but realistically in their experience it might be March --
Cavener: Sure.
Borton: -- that gets told us, we all probably nod and say great idea and you're in the
same spot. So, maybe cart before the horse at least with the release, but it still gets
you to the same spot that, realistically, this is probably -- probably March, unless
mountains are moved in October, which would be great if possible, but that's my take on
it. So, it might have gone out early, but it's still the same end result, but I appreciate the
focus on making sure every part of it is done correctly with all the right people in the
room, so when it is rolled out, again, it is successful for everybody, so --
Simison: And Madam Mayor, Council Member Borton, I will fall on the sword on this
one from the -- from the context of, yes, it --
Borton: I don't -- stop you there.
Simison: -- was -- it was --
Borton: There is no sword. No sword.
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Simison: Well, but it -- you know, I do oversee the -- these issues and I oversee -- I will
get the stuff that goes out to the city and I -- you know, rightly or wrongly, I view this
more as an update to Council and, yes, it was -- since we had an agreement with them I
did not expect this to be an issue in terms of the time or the presentation, since the
parties that we were working with had agreed that, yes, let's work towards that
timeframe, but hindsight, you're one -- hundred percent agree, I could have waited until
5:00 o'clock and ask our communications manager to send out the newsletter at 5:00
o'clock.
Borton: So, Madam Mayor?
Simison: Plus this conversation.
Borton: To that point, one, there is no sword. I think that context, from what I hear,
really helps and it's hard to put all that context in probably whatever was posted, right?
But there is also -- there has to be a good degree of trust and faith in us that you're
going to go through all of those steps to get to the point of posting something like that in
the first place, so -- the order might have caused confusion, perhaps with the public for
sure, among us, but I get where you're trying to go, so -- I don't think there is a sword to
fall on.
Item 8: Department Reports
A. Public Works Department Annual Report
De Weerd: Any other questions? Okay. Item 8-A is u nder our Public Works
Department annual update.
Bolthouse: All right. Madam Mayor, Members of Council, let's shift gears. Let's talk
about water and wastewater and the excitement going on in the Public Works utility.
So, I am very pleased to be in front of you today representing the professionals in the
Public Works Department and offer you up a 2018 annual update. We adopted the
movie theme this year as our backdrop for our slides and whatnot, so with that we will
march on through. So, the activities that we thought we would share with you today is
I'm going to walk you through kind of what we are calling the nominees for best picture
and what that really is is we are going to share with you a lot of the various
accomplishments and things that have occurred over the past year and, then, we are
going to pass it over to our division managers who will gladly share some of the
challenges that we see coming down the road in an area that we call coming attractions
and, then, conclude our effort this afternoon with special rewards and some credits. So,
in the meantime we are going to salt in some facts and figures and those kinds of things
in our effort and our hope is that you will have a few wow moments as we -- as we walk
through our presentation. So, starting with the business division, what we will call their
nominees or efforts. We are going to talk first about communication, education and
outreach and this is a department that's made significant steps the past year. We were
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so excited to hire Shandy into our department and she's really taken the reins and run
with some of the effort that had been advancing rather slowly. I have listed here a
number of things we developed and implementing the communication plan for the
department. We have done some excellent effort on our newsletter, which is one of the
things that we are trying to do as we communicate across the 24/7 operation in multiple
locations and really trying to keep our employees engaged in what's happening on the
Public Works front. We are initiating a number of website improvements and one of the
highlighted pictures here is the third grade tours. We have the pleasure of sharing
Public Works with over 2,000 students as they come through the tours here at City Hall.
So, a great outreach effort that we have a lot of fun with. Furthermore, you saw the
introduction of the Public Works project map this year. That's getting good use where
we are able to communicate exactly those areas of impact on our community. We are
doing a lot of improvements in our project noticing. So, we are trying to reach out as we
touch citizens in their areas and impact them on what's coming, when we are there,
and when we are finished. A l ot of effort on the social media front and you will see,
obviously, the tenth annual Public Works Week where we had another successful
campaign. Over a thousand citizens joining us. A lot of those are children where we
give them education as to a very important role that Public Works is playing in the
community. Environmental programs.
Cavener: Madam Mayor?
De Weerd: Yes.
Cavener: I don't -- I don't want to interrupt, but I'm going to, because I think it's
important to just share. The work Shandy is doing on social media, engaging the public
specifically about the plastic recycling, you don't find a lot of healthy, collaborative
conversations on social media anymore and that's a place where you're really seeing it
and I just wanted to credit you and Shandy for continuing to communicate with the
public. There were some hiccups on the rollout and the accountability from the city was
great and its willingness to engage with the public was superior and I just -- before you
moved on I wanted to make a special note that I see that happening and I know there
are citizens that really appreciate it.
Bolthouse: Good. Thank you, Councilman Cavener. We will pass it on. Shandy is
joining Kaycee and they are over at Boise State working on ways to improve public
communication even further. So, will certainly pass that on and so --
De Weerd: But, Dale, I guess just to add onto it -- and we talked about this when we
met last week, but how -- the departments are interacting with Shandy and sharing
information, making what Public Works does interesting, engaging the citizens in it from
the number of fire hydrants to the number of miles of underground pipe and those kind
of things. You do have people that are now engaged in an entertaining way and who
would have ever thought Public Works was entertaining, so -- but Shandy is working
with each of these divisions to really get that information out there and to make it
interesting -- is exactly what the goal should be. So, it's -- it's fun and I have been
surprised at how many people are engaging in that.
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Bolthouse: Good. Thank you, Mayor, for the comments. And we do have fun. So, it is
a fun topic and -- in a weird sort of way, but it certainly suits our fancy. So, thank you.
Environmental program. We got a -- here is another one that we saw several
challenges on the front of environmental and an opportunity to improve those efforts.
You know, our program -- we started this year and kind of re -- rebuilt and redesigned
the overall plan, which includes, you know, not only the obvious environmental items,
but floodplain, stormwater, sustainable operations, education and outreach, solid waste
and, obviously, here more recently, you know, recycling. So, it's a -- it's a -- it's a
growing program, it's a complex program and we are pleased that we are making
progress on a lot of fronts. Certainly one more recently, solid waste, you're going to be
hearing more about that in the next few weeks, but that's becoming a very large and
complex issue. We are making great strides on the front of energy conservation and we
have a -- we have a multi-discipline team within the department that's looking for
opportunities to move forward on the energy conservation front. So, one of the
departments that we are just going to kind of give you some facts, the asset
management and GIS, which is part of our business division, is really a critical back
bone for our department, both utility operations and our engineering effort, and as you
will see on the slide here, we have got a number of, you know -- large numbers starting
to show up. We have over a hundred assets that we have characterized and attributed
and we are managing those assets. Work orders and the effort that we do to maintain
that system is -- is also coming out of our IPS and I'm pleased to say that 90 percent of
our efforts are proactive in that front and that we are doing the work to maintain that
reliability that we expect. A hundred and ten project drawings have gone into that
database and so there is just a substantial amount of work happening in this area and
we wanted to acknowledge that. Facilities management. We thank you for your
support in allowing us to reorganize a little bit and dedicate some focus on the areas.
That brought to us a dedicated project resource this year. We have been making great
strides on both maintenance projects, as well as project management efforts. Some of
them that are listed here certainly are the ones that are the TI's that we supported
community development on, fire and police projects, which include a variety of topics
from roofs to mold remediation to a variety of things. ADA compliance projects that
were successfully completed. Welcome to Meridian signs identified there. So, we have
a lot of traction occurring in both our maintenance and our project management areas
and we are -- we are very excited about the advancement in that and we appreciate
your support of that. Workforce development. This is an area that, you know, we
continue to invest in and invest wisely in our department employees. We now have
over 50 percent of our employees on staff that have been through our internal
leadership development program. That's a collaboration with Boise State and gives us
the opportunity to give them some basic education and training in accountability and
team dynamics, continuous improvement, problem solving, communication style. So,
really -- really a valuable foundation and allows us to communicate with our employees
and invest in them. We participated in the city's Peak program. There is a few of us
this year and we hope and know that there will be more coming down the line, but in --
in advance of that we -- we worked to develop a four class continuous improvement
course and curriculum with Boise State and worked 22 -- 22 of our key managers went
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through that program this year to learn about the fundamentals of continuous
improvement and that's -- and we believe that's, obviously, the way to do business.
Professional licensing and training. We have 66 staff who require those kinds of
credentialing and you can see that on the chart here as well. So, we are making
investments to make sure that our people are qualified and skilled to do the important
jobs that you have entrusted them to do. On the financial front I hope you were pleased
with the budget that the department brought forward to you. Alex and his team spent a
tremendous amount of time. We are a large budget, it's very complex, we continue to
optimize in -- in our efforts. The CFP ties very closely with that and really is our normal
time horizon anyhow. We have to be looking out ten, 12 years on our operations and
capital, staffing plans and things in order to -- to stay ahead of it. So, we have recently
submitted that CFP. I think the department did a great job and you will get exposure to
that here soon. Constantly looking at rates, fees, and how we balance relative to our
revenue expense sources and as you're aware we look very solid here for the next
several years and here a little bit later Alex is going to talk a little bit more about what
the future holds as we look down the road. Within this team we have got some analysts
working on some pretty cool projects that have yielded some nice benefits. One was
the SCADA SWAT effort , which helped us to, you know, define our SCADA program,
what resources are necessary and how do we move that -- move that program forward
and that resulted in some organization changes and we are -- we are moving down that
road and it will be a guiding effort for some time on that front. The fleet analysis.
Something fairly simple, but -- but going out and seeking out from other organizations,
how and what are the best practices for managing that fleet and the results of that were
nearly a removal of almost half a million dollars of replacement from the previous
schedule that we were working on. So, it does pay. I guess time will tell, but we feel
confident in -- in how that -- that process worked out. On the engineering front we
have, obviously, you know, had a lot of things going on and a lot of things that did occur.
Here is a slide that -- just some facts about engineering. They -- they managed a very
large portfolio of projects and efforts this year, totaling 70 projects. Total capital value of
about 40 million dollars in that -- you know, we are pleased. We are at full staff now, but
that's a complex and complicated portfolio to be managing. As we were seeking to get
to full staff and as we look at the -- the landscape of the labor market, we were faced
with -- with some real challenges and this team took it upon themselves to be proactive
and went out and -- and I guess accomplished a couple of efforts to try to gain some
excitement around the engineering careers that are associated with Public Works and
held and premiered the Dream Big movie, which we had several hundred high school
students attend and also during the education efforts, during the engineering week this
year, we had a lot of students come out and share with them and allow them to tour the
facilities and understand more about what the world of engineering is and how that
relates to the Public Works Department. On the actual water projects front, we -- we
highlight here that our master plan for water was completed and updated. We are
currently defending our area of drilling concern efforts that we had from last year. We
have got a couple of water projects that have -- have or will be coming online very
shortly. Added 12,000 feet of mainline piping and extensions. Also in our replacement
portfolio a couple of big projects. Replaced about 7,000 lineal feet of water main line.
Added a couple of additional pressure reducing valves and I believe we now have about
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26 of those that are helping us to balance water pressure through the five zones of the
city. We also added improved SCADA controls on those PRVs. So, we have better
sight on what's happening at those locations. We completed -- or are in the process of
completing our fourth water treatment facility and that's the one that's at Bear Creek and
that will be coming online here within the next 30 to 45 days and we are in the design
stages of our fifth one, which is over below Black Rock there at Ta conic Avenue. On the
wastewater side, also completed -- or nearly completed the facility plan, which helps
guide the work facility capital investments down the road. Critical lift station
specifications have been standardized and designed. I&I studies. We continue to do --
help direct us towards where we need to be looking at in terms of our maintenance and
repair and making sure that we are not processing groundwater that's finding its way
into our wastewater system, but the highlights of this area certainly are the liquid stream
capacity project, the head works and the -- and the Boise River outfall project, which
replaced a lot of pumps, seal water and efforts, and we look forward to inviting the
Council out here in the next 30 days to take another look. I know we had an opportunity
to go out at the plant last spring. I'm telling you it has really changed and it is very
impressive when you -- when you walk through now and see, you know, the various
buildings and -- and process equipment that's now in place as we -- as we move to have
that particular project completed, you know, late next fall. Just a few things on the
wastewater side. We added 9,500 lineal feet of mainline sewer. That primarily was the
Black Cat phase five, which took sewer down Meridian Road to the -- to the south and
we have one more leg. Warren will talk about that. That will kind of complete that -- the
rest of that effort. We also added 4,100 feet of mainline sewer as part of the ACHD Pine
project that you have seen wrap up here recently and a very important project to
upgrade the pumps at our Black Cat lift station. Almost a third of our flow goes through
that one lift station. So, it's very critical for us. It's performing well and so that was a
good project to get -- to get wrapped up. Streetlights is an all -- an all out program that
we now have and when you start considering that we now have exceeded 7,000 lights
in the city that were responsible for and managing, we added 580 streetlights last year
through both development, city projects, those things -- actually, the city concluded a
number of projects -- six to be exact that culminated in the addition of 82 lights on -- on
some of the critical safe walking corridors and things. That represented almost 400,000
dollars investment, of which a third of that was the money that you have approved
through enhancements and the balance of that was grant monies that we were able to
leverage. You will all see -- also see that we are pretty excited about the fact that we
are bringing in the conversion over to LED lights. We now have almost 1,700. So, all
new lights going in are LED. Any that we touch and replace are also going to LED.
That -- that bodes well as it consumes about half the amount of electricity of a standard
streetlight and -- and maybe equally, if not more important, the reliability and the life of
those lights are significant, such that the -- the amount of maintenance on those is
substantially reduced. So great -- great program, great to have Al heading up that effort
and really managing it and we don't see -- we don't see any stoppage there. I will
highlight that the -- the little screenshot that you see there is that we are in the final
testing phases of a streetlight map, which will be available to citizens as they -- as they
report outages. So, they will be able to go to the map, find the -- find the streetlight,
click on it and report it as an outage. So, stay tuned for that to be coming here very
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soon. Our inspections team. There is no group that feels growth probably more than
this team. Again, we appreciate your support for an additional FTE and I hope you will
recognize that in that graphic that talks about the number of inspections, that that
position was dearly needed and is -- is paying significant dividends. This team
inspected 277 projects this last year and that's a substantial amount of work. We are
very proud of their efforts for the year and, you know, I guess we will stay tuned to see if
that -- that growth continues or if we -- if we see this taper off a little bit. But they are
-- they are a busy bunch. They have to work, if you will, at the -- at the pleasure of the
developers and things that are constructing these projects. So, they require an awful lot
of flexibility in their scheduling and things to be able to be there when they need to be
on these projects and ensuring that that infrastructure is going in right and will serve the
community for years. On utility operations, as I kind of wrap up my section, here is kind
of one of those wow pages the Mayor had mentioned. So, you will see that we are
almost -- we are headed towards 36,000 customers in our water department. We have
added 1,700 plus. You look at 16,600 valves that we are having to manage and
exercise and -- and, you know, that's an example where GIS comes in. We got to know
where every single one of those valves are at buried in the street, so that we have
access to that. Approaching 600 miles of pipe. We should be there next year at this
time and for the year pumped 3.4 billion gallons of water and just to kind of bring that
home a little bit, we figured out that we could draw a bath for every man, woman and
child this side of the Rockies and that's -- that's to give you a little order of magnitude on
what 3.4 billion gallons means and that's assuming 50 gallons per a bathtub. So, a lot
of -- 68 million baths worth of water that we -- we pump out. The water department
completed some critical activities of the year. Updated and completed all their
emergency response planning efforts. The operation and management of three water
treatment facilities, which were critical to our zone two and some of the challenges we
were having and that in conjunction with the enhanced or accelerated flushing effort, we
have seen a significant reduction of about 50 percent of our water complaints
associated with those quality items, brown water, clouding water, those kinds of things.
So, knock on wood, we think that they are certainly headed the right direction and our
treatment facilities and flushing programs are paying dividends for the community. They
also had a significant DEQ inspection that came in and reviewed the entire water
department's effort and they were one hundred percent compliant without violation on all
fronts for that inspection and so an excellent accomplishment by the water group.
Wastewater. A f ew facts to chew on there. So, here is your -- here is your miles of pipe.
We -- we added about 19 miles of wastewater pipe this last year through the projects.
Obviously, a number of those are developer driven. You can see the graphic that I just
picked the month of July and I said let's just look at a million gallons per day happening
in those months of July and you can see the climb. That's going to suggest we are
going to be over 18 -- or, excuse me, eight million gallons a day next year when we
update you and, interestingly, as we -- as we look at the declining balance reports, if we
approve nothing more we have 13.5 million gallons of flow committed in the
developments that are out there platted and waiting and ready to go. So, it is very good
that we are making progress on our capacity expansion. That will bring that facility up
to 15 million gallons a day capacity. It will be none too soon to gain that capacity. On
the -- on the wastewater operations front, you know, we have completed our first full
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year of NPDES compliance with our new permit and they have done so flawlessly. We
have met all guidelines as required. Also went through a significant compliance
inspection by DEQ and came through that without incident as well. The capacity and
head works projects have substantial requirements to tie into the existing processing
system and that takes substantial coordination by our operations team and every one of
those have been done virtually flawlessly and without disruption to the process and
that's -- that's not without the significant effort of our operations group at wastewater.
Also wanted to point out that we did -- as you're aware last fall getting new NPDES
permit that authorizes us -- excuse me -- a reuse permit that authorizes us for the next
ten years to continue with our reuse water program. Idaho Power asset purchase for
the power lines was completed and successfully navigated and so we -- we -- we own
and operate the distribution system out there at wastewater and are doing so at a
substantial cost avoidance of the facilities charged that we had on our bills. Talk about
a group that's seeing the effects of the new permit -- thought we would throw down just
a -- just an idea of the kind of workload that our laboratory staff is supporting, along
with our operators in order to meet our compliance testing and -- and also the
knowledge and awareness of what's happening in our operation. So, thousands of tests
occurring in our laboratory on an annual basis and I can see by some smiles that you
have -- you have focused in on the -- on the -- the rag ball 2.0. This is part of the
digester five cleaning project. So, we have two -- you know, two large digesters on the
solid side and, obviously, things get through -- these are very large tanks and we had to
clean one of them this year and it -- it was quite a challenge. The little harpoon you see
there was developed by our maintenance group and it's kind of a harpoon that goes
down in and helps extract some of the rags and materials you see. So, I think that they
are pretty proud there of the effort and the victory of getting that stuff cleaned out of the
-- the digester tank.
De Weerd: I think that beat the two -- two ton hairball.
Bolthouse: Actually, this is -- this -- that was a question I asked and this is actually
smaller than the --
De Weerd: Smaller.
Bolthouse: -- than the -- the earlier record.
De Weerd: Hair ball.
Bolthouse: Rag ball. There may be a little hair in there, too, so -- anyway. So, that's --
that's my part of the program and I appreciate you allowing me to share a little bit of the
things, brag a little bit on a lot of the -- the efforts that are happening and I'm going to
turn it over now to Alex and we are going to walk through just very briefly some of those
things coming down the road that we want you to be aware of and under the topic of
coming attractions.
De Weerd: This is the trailer, then; right?
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Frietag: Thank you, Dale. Madam Mayor, Members of the Council, good afternoon.
Very pleased to be here to talk just a little bit about the business and administration
teams. Very proud of the effort that these -- these two groups do to support our utility
operations. I'm continuously impressed by the amount of work that they get done on a
regular basis. So, with that, as Dale mentioned, we are going to go into the coming
attractions, which is really just a better look at what's coming down the pike at us, short
term, long term items. So, we will start with financial planning. You can expect our
annual rate model update this winter. We plan on bringing that to you. And in that
discussion you will see our latest ten year projection for the Enterprise Fund balance
trued up against the latest budget growth and CFP numbers. It will show that we still
have a funding challenge out there in years 2028 and 2029. Strategies and
recommendations will be presented at that time. One of the items we will talk about at
that presentation is our pending EPA fee that is actually scheduled to sunset in 2024.
That's four short years away from a planning horizon. So, we garnered about one and a
half million dollars of revenue a year from that fee. So, it's not insignificant. That will be
one of the items that we will discuss when we talk about the rates and fees and what
the future of that fee might look like and potential strategies to close that gap that we
send -- that we see at the end of our ten year plan. On other fiscal fronts, the business
division will be busy working with priority based budgeting. That's the project that
finance is leading and will continue to work on improving our overall budgeting efforts,
reporting capability, and in looking for efficiency to stretch every one of those dollars
that we collect from a rate perspective. Our business programs team is busy. One of
the primary focuses is solid waste management. This is going to be a major initiative
going forward. Through our efforts this past year we have come to realize that this
needs a great focus and probably more directed resources. We have done some
analysis and some recommendations are going to be coming before you very shortly on
directions we think we need to take to continue the focus on those efforts. Our
sustainable operations team has been stood up. We are looking forward and very
excited to see what they are going to be able to provide from an energy conservation,
energy efficiency and cost saving measures. This group is also tasked with working
through our continuous improvement efforts, having identified key performance matrix
for the department, the team will now move on to reporting and fine tuning what that
data is telling us. We look to try to have a dashboard system in place, so that our
division managers will be able to use that data and actually drive their businesses and
improve processes and that team also works very heavily with each of our divisions on
analysis. They do everything from fleet analysis, return on investment, so there is never
a lack of things for that group that they are -- they are working on and, then, finally, in
that area on the workforce development -- Dale mentioned our LDP program. We are
excited. Our next set of students will be going through that this winter. The LDP
program for the Public Works Department is really kind of morphing into a workforce
development program at this point. These are critical skills that we are trying to instill in
our team members to help them with the -- the absolute crazy pace that things are
happening in Public Works, providing them with skill enhancements and problem
solving, critical thinking, team dynamics. These are critical for us to be successful going
forward. Our asset management and GIS team has remain busy. As Dale mentioned,
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we have over 7,000 streetlights in the city now. That asset group needs to be added to
our asset management software. So, that's one of the major initiatives they will be
working on going forward. We need to capture all of those assets, categorize --
categorize them, so that we can generate proactive work against them and cost
tracking. They are also working very hard on ensuring that the data that we bring into
our asset management program is quality. The old adage garbage in, garbage out, that
still applies. So, we have to make sure our data is accurate, so that the decisions that
we are making based on our asset management plan are accurate and effective. On
the GIS front we are going to continue to work on shoring up our accuracy of the
existing infrastructure that we have throughout the city. This speaks to the ability of our
mapping software to actually be able to pinpoint where those buried assets are in the
city and another major effort going forward there will be in realtime data collection from
field personnel. This should help make those efforts easier and faster and anytime that
we can save staff time, save self efficiency and ultimately money and, then, finally, on
our facilities management and capital projects team. As Dale mentioned we have
managed to start to divert that group a little bit. Up until now they have really been kind
of a combined effort on facilities management and -- and project management. Now
that we have them somewhat separated, we are able to kind of focus on the facilities
management side of the house, which is really going forward. It will be two main things.
We have got adding facilities in our city and, then, we have also got trying to maintain
the aging facilities that we have out there. We are looking to develop a full facilities
master plan that will guide us through the next five years. We will look at this plan to
define things, like level of service for city facilities, standard operating procedures for
how our maintenance personnel operate, response plans, and we would like to sync up
all of these efforts with the city's growth projections, so that they are working off of the
same data that the rest of our departments are working off of. We also are going to be
looking to add those facilities assets into our asset management software as well, which
at this point we haven't done. Most of the work orders that those folks work off of are
manually generated. So, once all that data is into our asset management software, a lot
of that stuff can be automated, giving those folks more time to focus on actually doing
the work of our maintenance teams. On the project management side, we are
super happy to have our project manager engaged. She is focusing on two things.
New facilities that the city is adding based on the growth. Fire Station Six is an example
there, but she's also working on projects that will address aging infrastructure and
needs for our infrastructure that may need modified based on what the emergent needs
of the city are. A couple of examples of these might be space planning for City Hall as
we continue to expand. Potentially parking issues. I know we are always dealing with
those kinds of things. We may be bringing before you in one of the future budgets a
look at City Hall plaza, the brick and cement out there may need rehab work. So, just
some examples of some things that are coming down the pike that -- that we are looking
at from the facilities and capital projects team. So, that's just a very quick high level
view of some of the things coming at you from the business administration teams. I am
going to turn this over to Warren now to talk a little bit about the engineering and the
inspection staff, so Warren.
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Stewart: Thank you, Alex. And good afternoon, Madam Mayor, Members of the
Council. I'm going to take just a few minutes and give you a snapshot of what's coming
down the road for engineering and inspection work groups and what's going to be taking
up a fairly significant amount of our time. So, we will start with the water side of things.
Rapid growth is one of the major driver -- driving forces behind much of what I'm going
to touch on today. As the valley grows demands on our water supply will increase.
Administering and protecting the city's water rights that we already have is going to be
essential and ongoing. Flexibility, mitigation, availability are some of the words that I
would use to describe some of the efforts that we are engaged in now with regards to
our existing water rights, making sure that we have the flexibility to use those at the right
time in the future is important and there is ongoing efforts all the time regarding that.
We are also going to be planning and taking steps to ensure that the city has the water
that we need in the future by evaluating options like a reasonably anticipated future
needs application to the Department of Water Resources. We are protecting the source
water for our wells with ongoing efforts as well. We have been working diligently with
the Idaho Department of Water Resources, as well as other stakeholders --
stakeholders to ensure that well drilling practices, as well as well abandonment
practices are protecting our aquifer from human introduced contaminants, as well as
naturally occurring contaminants in our aquifer that we are trying to keep those from
spreading into the portions of our aquifer which we draw water from. In some areas of
town, as you know, it is difficult to find naturally occurring water that is of sufficient
quality to meet our customers needs. In these situations we are constructing facilities to
improve water quality to our customers to meet their -- their customer satisfaction
needs. As Dale mentioned, treatment facility number four is under construction.
Treatment facility number five is in design and there are five more treatment facilities in
the ten year plan. We are also working to construct and expand our distribution system
in a manner that will allow for reasonable and -- reasonable growth and to guide growth
in the way that we would like to see it move forward. So, these are some things that are
kind of impacting both water and the wastewater side. I will touch on them and, then, I
will jump to the -- sort of the wastewater side of things. Engineering and inspections
have also been working diligently to fulfill the commitments made as part of the -- as
part of the south Meridian annexation effort. The final phase of the sewer line
construction in Linder Road and the final phase of the waterline construction in Victory
and Ten Mile are both planned to be started in 2019. So, we -- as of 2019 we will have
basically completed those -- those commitments that we made when we annexed all
those properties in south Meridian. Last year in a presentation to Council I took some
time to talk about the challenge that was coming our way with regards to serving
sections of southwest Meridian -- or southwest Meridian impact area, as well as the
McDermott Road area. This is still a looming challenge for us, both from the standpoint
of logistics and timing and cost and we are going to be initiating the design and
construction process in 2024, but as you know there is a lot of development pressure in
certain areas along that corridor and that -- we will -- we will see how that impacts things
as we move forward, but the plan is still at this point to start the city initiated projects in
2024. Deteriorating infrastructure and the huge cost associated with that is a concern
for many -- many cities across the U.S. Although most of Meridian's infrastructure is
relatively new, it will eventually need to be replaced. The timing of that replacement and
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how it is funded is something that we are currently evaluating. We want to make sure
that Meridian is prepared when that eventuality comes and we know that we don't want
to be in the same position as some of our neighbors to the east. So, we will be bringing
back a presentation to the City Council sometime in this coming year that will share with
you what we have found out and, essentially, propose some options and alternatives
and seek your direction in helping us to adequately prepare to make sure that the City
of Meridian is prepared to address this issue when it comes our way and you can look
forward to that. Okay. Now, I will touch on some of the wastewater side. Much of our
efforts for the next few years, as you can imagine, will revolve around the ongoing
expansion of the wastewater treatment plant. Once the current liquid stream and head
works projects -- projects are complete, renovation of the old treatment plant will
commence, as will expansion of the solid side of the process, with an additional
digester. As a side stream phosphorus removal process will also be constructed, as will
an enhanced tertiary filtration process. As flows and loads continue to grow, the second
-- the second phase of our NPDES permit approaches we will also have to build
additional aeration basins and we will have to look at addressing issues like
temperature. So, you will see in the -- in the little snapshot there of some of the ten
year plan, some of those items and they are significant and costly, but we will be
addressing those and designing and preparing for those. In order to facilitate these
efforts, the engineering and operations teams are regularly evaluate -- evaluating new
technologies in hopes of discovering the most efficient and most cost effective way of
meeting our needs. We are also working to obtain a second access to the wastewater
treatment plant. We have spoken to you guys about that a little bit before. This will not
only make ongoing operations and constructions more -- and construction more
convenient, but is necessary as the square footage of buildings that we have out at the
wastewater treatment plant breaks the threshold required by the fire department that we
are required to have a second access. It's been challenging. It's been difficult to find
willing partners whose conditions to work with us haven't been too onerous, but we are
making progress and we do anticipate that we will soon be able to come to you with
additional information, as well as a possible solution for that. As you saw in the slide
that Dale shared with you, the bar graph of the inspection team and the work that they
have been doing, that workload has been growing substantially with all the development
that's taking place. The sheer volume that they are dealing with is substantial. In
addition to the number of projects that this team inspects, there is also an increasing
demand for the field data to help facilitate the work of other groups, like GIS Accella,
asset management, operations and engineering. Developing SOPs and processes for
these work groups and the sharing of this data takes time and training. It also -- this
group also has to deal with the constantly changing construction methods and
technologies that come into play, as well as the changing specifications and our design
standards. They have to constantly be educated and keeping themselves up on that
and they also have to work to educate our contractors, so that our contractors are
installing and constructing things in the manner that will give our citizens the best quality
and long term value for the infrastructure that is going into the ground. And as you
might imagine, scheduling and resource allocation is another challenge. As contractors
often want to work late nights and weekends, so scheduling is a big challenge. We also
have inspectors that occasionally want to take a vacation with their family, so this is
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always a difficult challenge for the inspection team is just managing all of the various
times that they have to be available. And last for me is streetlights. So, as indicated in
the previous slide, the streetlight program is -- is an expanding work area. This past
year we realized that power lines that run from our meter to our light pole runs had not
been being located when Dig Line called in and requested utility locates. But they
should have been. So, to address that -- well, fortunately, we hadn't -- because many of
these are co-located with other utilities we hadn't had any significant events, but we
realized that that's something that we needed to address and so we have been working
with outside help, getting a contractor on board and working with our purchasing
department to get a contract to provide utility locates for the power lines associated with
our streetlights and we will be able to hear in the very near future when Dig Line calls
we will be able to appropriately respond and get out there and mark those, because this
certainly represents a significant liability to the city that we want to make sure that we --
we close as soon as possible, so we are working on that and we are making good
progress. We are also working on a long-term plan for streetlights that will address the
location of new lights, as well as the funding options, inventory maintenance and
technological innovations as we move forward. Al, who is our transportation utility
coordinator and administers our streetlight program, has also been working diligently
with ACHD and ITD to improve coordination and collaboration on roadway projects that
we believe will result in increased cooperation, as well as funding for streetlight projects
that we do or for roadway projects that include streetlighting with those two agencies
and we are excited to see how that progress -- or how that effort on his -- his part will --
what results will come from that. We believe that there is some -- some projects that will
be coming down the pike where we will see some -- some better collaboration on
streetlights and -- and actually be able to provide more streetlights and we will be able
to leverage the money that we have even more effectively. So, with that I will turn over
the time to Laurelie.
De Weerd: Thank you.
McVey: Hi, Madam Mayor, Members of the Council. Thanks for giving us a few minutes
of your -- I guess it's now evening. So, I have spoken to you quite a few times over the
last few years about advancements in laboratory detection levels down two parts per
trillion and beyond. With these advancements in detection levels there has also been
advancements in studies completed by EPA around safe levels of constituents in our
drinking water. The great news for Meridian is that we have plentiful clean water in our
aquifer. However, we regularly watch the regulatory horizon for new or lowered health
advisory limits and it's important to note that these aren't regulatory limits, but we still
strive to meet these to protect all of our citizens. The good news Meridian's drinking
water is below these advisory levels and are proactive installation of the treatment
facilities that both Dale and Warren have talked about, are a big part of why we are
there. You will continue to see advanced drinking water treatment as a trend around the
nation as we maximize the utilization of the precious resource that is water. In support
of that will be completing several important additional steps in the water division to
prepare ourselves for continued growth and regulation over the next few years. Oops.
Sorry. One of those will be completing the UCMR4. What that is is a nationally
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required set of samples that EPA requires for new constituents that they are curious
about that we have to monitor for. So, that will be a big sampling event that will take
place next year. Another improvement is the abandonment of old wells, like Warren
talked about, that do not produce water quality that meets our standards. Proper well
drilling and abandonment is a critical step to protect our deep aquifer from many of the
contaminants that we just discussed. We have previously abandoned three wells and
you will see future enhancements to abandon two additional wells. These are generally
older wells that were drilled without the standard methods that we drill today's wells
with. Another big step that we are taking to keep up with advancing the treatment
technologies is the requirement for -- for all of our water division operators to obtain an
Idaho drinking water treatment one or higher license over the next year. You may have
cringed at this math and chemistry, but that's what's on these tests. They are certainly
not simple, but we are committed to getting our staff through this as a group over the
next year. We are already putting together internal training classes to help all of our
staff members succeed. These licenses not only ensure our staff members hold the
minimum required levels of knowledge to operate our treatment facilities, but they also
bring professional distinction to our staff in the city. With this added value over the next
few years we will need to continue with HR to look at our organizational and
compensation structures throughout the utilities to ensure we keep and retain our
qualified highly trained, highly licensed staff. This coming year we will also finalize our
corrosion control treatment study. So, understanding the specific water chemistry and
its interaction with the pipes in our system is really critical for us to provide safe drinking
water. Pipe corrosion due to specific water chemistry has become national news a few
years ago and the regulators are reacting to that. It is an obligation of large water
systems like ourselves to study and understand the impacts that their source water has
on the pipes in their system, to ensure no harmful contaminants are leached from the
system pipes. Large systems must also study and develop track and treatment
strategies to employ if corrosion is found to be a concern, either now or in the future.
This study represents a move towards best practices and is proactive, rather than
reactive, which is where a premier city like Meridian should continue to be. We are
currently working with Sensus, our water meter provider, and we have a great
opportunity to evaluate an AMI system over the next year to better understand the value
of this type of system for our city. An AMI system could improve our automated data
collection and endpoint customer service and is likely the utility service reading and
billing of the future. With this system we could eventually be able to see realtime water
meter data from our base station, rather than having to drive to each specific meter in
our system. We could do things like leak checks and final reads from our main office
hub. It will be exciting to evaluate the costs and benefits associated with this system in
the coming year to make the best decision for the department and ultimately the
citizens. In our water utility it's really exciting to see Meridian on the forefront of further
educating our staff, conducting important proactive studies, and continuing to evaluate
and install treatment technologies to allow us to continue to provide safe water for our
citizens now and into the future. So, something that touches both of our utilities is our
SCADA system. It's an essential program element for both. We have come a long way,
but we still have a long way to go. I am pleased to announce that we are making
progress on filling our SCADA and instrument tech positions and over this next year this
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team will be busy learning and improving our system, which will further reduce our
reliance on outside contractors and improve the robustness and reliability of our ever
growing SCADA network. Instrumentation and automation only continues to grow as we
add additional wells, lift stations, and treatment facilities, both at water and wastewater.
Planning on how to keep up with this new automation, integrating it into our system and
keeping up on ever evolving technological trends will be an important part of our
upcoming SCADA master planning efforts. In our wastewater utility we also show a
pace that is not slowing anytime soon. We have made significant progress on our
current construction projects, as both Dale and Warren mentioned, but we have to start
planning now for the next phase of upgrades that will be required to meet our final
permit limits in 2026. To do this we will begin retrofitting our existing plant nearly as
soon as the new plant comes online. Tying these two plants together and learning how
to operate them in parallel will be a significant challenge for our staff over the few
coming years. You will see that diagram down on the lower right is our staff's effort to
understand how all of those pipes interact and connect. Additionally during the short
window we will also be adding a side stream phosphorus removal facility, which will help
us form struvite where we want it, not in our pipes, valves, pumps, mixers as it does
today. That's the picture up on the top struvite plugging up our pipes. Learning how to
run and optimize this facility will be another significant hurdle for our staff. We will also
be adding tertiary filters and additional aeration basins as Warren mentioned. To give
you a little bit of an idea about the magnitude of these tertiary filters, I wanted to put this
diagram in here. So, as you can see, a human hair is 50 to a hundred microns across.
Our current filters at the plant are ten microns, which are proportional to those little blue
dots. The new filters will be even finer than the little red dots, allowing us to remove
trace amounts of phosphorus and other constituents to meet our final permit limits.
These new facilities will give us the treatment capacity and attention time to treat down
to the ultra low levels that are required to meet our permit limits in 2026. Learning how
to operate and fine tune what will essentially be a brand new facility, operating in
parallel to our older plant, is a daunting task facing our operators and mechanics. We
will need significant training and additional staff resources to meet these new demands.
As such we have began to move towards 24/7 staffing at the treatment plant. Thanks to
your support for an additional operator this fiscal year we will be able to reduce the
unstaffed overnight hours at the facility by two hours each day. To fully reach 24/7
staffing by 2020 we conservatively estimate an additional three staff members, two
operators, and one mechanic will be needed to cover these new shifts. As the facility
grows in size and complexity, the permit limits become more and more stringent and
every single minute counts towards meeting compliance. These new staff members will
join our talented operational maintenance crews in keeping our facility running 365 days
of the year while meeting these increasingly stringent limits. Speaking of new limits, we
will be faced with a permit renewal, which may add new limits or lower some of our
limits in 2022. I know it felt like we just got a new one, but another is coming. However,
we are lucky several of our neighboring cities get to go first and our operations and
engineering teams are watching closely and working collaboratively with them to
understand the changing regulatory horizon and its potential impact on Meridian. As
Warren mentioned, one of the issues we are watching very closely is what the
temperature limits that the city of Boise and city of Nampa are faced with meeting in the
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near future. It's important to note that Meridian does not have a temperature limit, but if
we were, it could have significant financial and operational implications. So, both the
city of Nampa -- or city of Nampa and city of Boise are considering innovative strategies
to deal with these limits, such as looking at variances and looking at producing Class A
reclaimed water to be utilized in irrigation canals. Both of these strategies are newer to
our state and have not been approved yet, but as I mentioned, we are actively engaged
in understanding the limitations and opportunities of -- for Meridian around these topics.
I would like to mention another one of our teams that's been significantly impacted by
staff changes. Our collections team. Since early 2017 we have had seven staff
members leave out of a team of eight people. This means a lot of transitions, hiring,
and training has been occurring in this group. We have found it very challenging to
retain some of our entry level positions in this highly competitive job market.
Unfortunately, this has also slowed down our cleaning and TV'ing goals, since you can't
operate the vehicles without the people. We are continuing to work on getting caught
up and back on the established schedules. Getting this group staffed, keeping the
equipment up and running, and catching back up will be -- continue to be a high priority
for the wastewater division over this coming year. In closing, there are four major
themes that I think resonate for the two utilities that will keep us extraordinarily busy
over the next few years. One, keeping up with increasingly advanced technology. Two,
learning how to operate new and complex facilities. Three, more stringent regulations.
And, four, challenging staffing resources and new advanced licensure requirements.
With your support we will continue to tackle these challenges as we have in the past.
So, with that I will turn it back over to Dale for some closing remarks.
Bolthouse: Thanks, Laurelie. Every time I get done looking at what engineering and
operations and the other groups do I'm just stunned and proud to be part of a team
that's able to manage, you know, a 38 million dollar revenue, 36 million dollar expense,
capital complexities. We just have an excellent team with the capability to manage this
in a very professional way and so I want to just take a moment -- we got a special
recognition that we want to acknowledge. So, one that you're familiar with is that, you
know, Alex was honored with a supervisor of the year for the city. Jason was also
honored as an employee for the city. We have a number of individuals and teams that
were recently recognized in our department. Each year during our annual picnic we
have peer nominated projects and individuals that we try to acknowledge and you can
see a very distinguished group of contributors to the department. Don Case was -- was
voted the employee of the year. Chip Hudson, who I think is the longest tenured
employee in the City of Meridian, as a supervisor. You can see some very deserving
teams. We talked about the challenges that had been met by inspections and the
maintenance team and wastewater. The conclusion of the Black Cat five trunk sewer
and the Bower Street parking facility was even -- was even acknowledged. One of the
more worthy and notable accomplishments is Adam and Jason, who took this year's
cornhole championship at the picnic and that's -- that's significant because they did
dethrone a two time champion in their -- in their efforts. So, the -- also the kickball
award winning team was water, but that -- that decision is still under review, so -- we
have got some regional winners. We have got a couple of folks at wastewater, Nate
and Keith, who were acknowledged for the respective professional areas by SUOS. We
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have a number of individuals who have achieved elevated certifications or licensure
milestones and you can see the -- the names here listed. I do want to, I guess, point
out that just as recently as Saturday Travis Kissire, our wastewater superintendent,
achieved his third required certification at the class four level and he now is one of four
in the state that has that distinction of having that level of licensure. Of course Laurelie
is one of the others that we are -- we are pleased to have on our team, but that's a --
that's a substantial accomplishment by -- by Travis and we certainly congratulate him on
that front. He -- he hit the -- the trifecta, if you will. And, finally, you know, we
acknowledge some of those individuals, but it -- but it really does take a whole team to
deliver the kind of effort throughout the year and allows our department to contribute to
the premier City of Meridian and so I'm proud to present the Public Works team. So, I
think what they say is let's roll the credits. Alex was going to sing for some music
background here, but we decided --
De Weerd: Thank you, Alex, for turning it down.
Bolthouse: Thank you for allowing us to take a minute and -- and put a face to all that
effort. So, with that we are done and would be happy to stand for any kind of questions
and I have got the great expertise in the room that would be happy to answer any
questions you might have.
De Weerd: Thank you, Dale. And great information. It is mind boggling at times to
really absorb everything that your divisions are handling and -- and juggling and -- and
doing so well. So, thank you, again, to each of you for what you contribute to the
success of this department and -- and for a job well done. Council, questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Not a question, a quick comment. I was fortunate enough to be the Public
Works liaison for the past year and, honestly, I was really intimidated when I was
assigned Public Works and I really just want to credit Dale and your whole team for
investing in me as a Council Member to make sure that I was educated on -- on what
was going on within your department, so that I could be a better asset. I think Council
Member Little Roberts is taking over and -- and you can't ask for a better department.
The evolution of Public Works over the past four years has just been remarkable and I
just did tribute it to your leadership and the culture in the department and really all of
your staffs' commitment to excellence. I was just -- I really think you're a gold standard
for a public works department in our country and I appreciate your great work. Thank
you for your nice comments and we will make sure our team hears that.
De Weerd: Thank you. And no questions?
Borton: Madam Mayor?
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De Weerd: Mr. Borton.
Borton: I'll offer one. Two, really. Can you e-mail this presentation around to us?
Bolthouse: We can. Absolutely.
Borton: It's great data in there. The earlier slide -- I think it was on Warren's -- the deck
that he presented had the growth related capital expansion plan at the treatment plant
and is that sequence of improvements budget -- budget constrained or is it sequenced
in a manner to match our projections? Meaning would we do it quicker if we could?
Bolthouse: No. Actually, that -- the bulk of those major expenses are sequenced to the
permit requirements and our capacity requirements. So, we -- we start with that and
kind of work our way back to confirm that we have the -- the proper revenues and
budgeting, you know, in -- in the proper years. So, those -- those are matched to when
we need those investments.
Borton: So -- Madam Mayor. Doing them earlier isn't -- wouldn't be part of the plan if
revenue was available?
Bolthouse: It would not be part of the plan necessarily, no. And, in fact, some of those
opportunities that Laurelie referenced as we watched some of our neighboring cities
prepare for their next permit requirements and some of the more innovative options
could even suggest that we may have the opportunity to delay or defer portions of those
investments, which we would, obviously, choose to do if we -- if we could. So, right now
we have a base case on how we plan to achieve the NPDES compliance requirements
and that's what's reflected in the current CFP and our -- and our solvency projections as
a department.
De Weerd: Which on that solvency you will need to have further discussion.
Bolthouse: Yes, we will. We will be back, because, as Alex indicated, we have got --
although we are very solid for the next several years, when you look out in years nine
and ten and, actually 11 and 12, we are anticipating another substantial investment
required for both regulation and growth and that has yet to be considered in our funding
modeling and so that's what we will be back to talk to you about. It's probably prudent
that we start thinking about that sooner than later.
De Weerd: Well, thank you, and thank you, again. We appreciate you being here and
even more so we appreciate all you do.
B. Finance: Purchasing Policy Update
De Weerd: Okay. Item 8-B is under our Finance Department.
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Watts: Thanks, Madam Mayor, Council Members. The update or revisions that I am
presenting to you for consideration, which will be next week I'm told, but for discussion
today is going to -- will help the Public Works team actually accomplish things a little bit
quicker. What -- the changes that I'm proposing are very minor. They are, essentially,
just taking advantage -- or complying with the new state statutes that were passed in
2017. So, we are below the limits that the statutes currently allow and this is going to let
us move up to take advantage of what is allowed by state statute. I have sent you a
couple of e-mails and, then, give you a draft policy to review. There was one change in
the -- in one of the e-mails that I sent -- the last one that I sent did have a change in the
Public Works construction dollars, which I will go over with you, but, essentially, the --
the policy is going to comply with statute and statute essentially tells us when we can go
out for an informal bid versus a formal bid. That's what the statute really tells us.
Anything underneath that informal bid process is set by the city and I have some
recommendations in here for that as well. The one change for Public Works bonding,
the statute does move up to a 50,000 dollar threshold and what -- what we tried to do
when we -- when we changed the statutes back in 2017 is we tried to make it a 50,000
dollar flat line all the way across. So, then, agencies and employees wouldn't have to
guess what was it 25 years, at 30 years, at 50 years, at a hundred, so we made it a flat
50,000 dollars and that's where the statutes first take place or -- or discuss
requirements of agencies. For -- for goods and services where the statute allows us
to require just written quotes up to 50,000 dollars and, then, from 50 to a hundred
thousand dollars we must issue an informal bid. Those are issued by purchasing and,
then, at a hundred thousand dollars and above, the formal bid process must take place.
That's where I am recommending is that we move up to that. Currently ours is at
25,000 dollars is where the informal bid process. We are going to move that from 25 to
50 and, then, take that up to a hundred thousand dollars for informal bid and a hundred
thousand dollars -- or above a hundred dollars will be a formal bid process. Currently
staff has to get three written quotes at 10,000 dollars -- of course, staff's always trying to
get us to bump that up as high as we possibly can. I am recommending at least moving
it to 15,000 dollars, if Council has any other recommendations. As you know in today's
dollars 15,000 dollars even doesn't get us very far, but that's the starting discussion
point for obtaining three written quotes. For contracted services that is going to follow
that same dollar limit as goods and services. Quotes are required at 15,000 dollars.
Three written quotes from 15,001 up to 50,000. And, then, an informal bid or RFP
process will be from 50 to a hundred thousand and a formal bid process again at a
hundred thousand, which all complies with state statute. Public Works construction
bonding -- previously bonding was required for every project that you let and it was not
practical at all and if you had a 1,500 dollar tile job out here in the lobby you would have
to get a payment performance bond and a lot of sureties won't even issue a bond for
that small of a dollar amount. So, it was irrelevant. When I called -- several years ago I
called the State Public Works manager and asked his advice and his advice was use
common sense and -- because the statute didn't address it properly. The statute now
addresses the payment performance bonds at 50,000 dollars. I have discussed that
with legal. They also agree that that should be a starting point. So, we are not
spending money on bonds on the projects that we are least likely to have problems with.
The bigger problems are, of course, where we have issues with payment performance
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bonds, so that's where we should focus our time. Public Works construction. Currently
we have quotes required -- I believe -- I will have to go back and look at my original
policy here. I believe it's at 10,000 dollars and we are -- we are suggesting that we take
that up to 25,000 dollars for construction as a minimum. That will -- that again -- and I
hear from Public Works staff telling me that 25,000 dollars isn't going to get them very
far, but it's better than 10,000 dollars that we currently have before you have to get three
quotes. So, anything above 25,000 dollars to 100,000 dollars will require three written
quotes. From 101,000 to 200,000 dollars that will be an informal bid process where we
just send it to three contractors. We don't have to formally advertise it. And, then,
anything over 200,000 dollars will be where the formal bid process begins. So, that, in a
nutshell, is the -- the changes and the reasoning behind it. It's just to comply with state
statute. I will state that we are the last agency -- I did a poll from the Idaho Public
Purchasing Association and I'm still on the board and everyone else has implemented
these changes without any issues at all. We are the last ones to implement this and it's
not a bad idea to let everybody else go first and see if it works out as well as we thought
it would, which it has. So, with that, if there is no issues or -- or questions on this -- I am
on vacation next week, but I -- I believe Bill could put a resolution together to put it up
for a vote next week and I have had several projects that are coming up and I have
recommended to the project manager to wait and see what happens with the
purchasing policy, because it will affect some of those projects that are -- that are in the
queue right now. So, with that I stand to answer any questions.
De Weerd: Thank you, Keith. Questions from Council?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Briefly, Keith, can you kind of explain to us what the difference is between a
formal and an informal bid.
Watts: They are -- they are the exact same document. I use the same document. The
process is the only difference. With an informal bid you only need to select three
vendors or contractors and send it to those three, you don't have to put it up -- out in the
open. And, then, a formal we advertise and post it on our website and we leave it up for
a minimum of 14 days.
Cavener: Great. Thanks.
De Weerd: Okay. Any other questions or comments, concerns? Okay.
Watts: All right. I will ask Bill to put a resolution together for next week and we will bring
that for you next week. Thank you.
Borton: Thanks, Keith. Good job.
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Watts: I will also state we are working on a couple of very minor changes for the
upcoming legislative session that we might bring next year as well. A couple more small
changes. But all that's to help everyone get through the process quicker. Thanks.
C. Fire Station #6 Update
De Weerd: Thank you, Keith. Item 8-C is an update -- maybe a couple hours later than
I first asked for it. Hi, Charlie.
Butterfield: Madam Mayor, City Council, thanks for the opportunity. Just a brief update
on Fire Station No. 6. Okay. Well, following up from the last presentation that I was in
front of Council on September 11th, last month, in the discussion we had around the
schedule, we are proceeding with the original timeline, as opposed to going with the
quicker timeline that we talked about. So, with that we did have a design and budget
review on September 18th. It was with the entire team, the design team, construction
team and the team from the city. It was a very productive meeting. We continue as we
move through this process evaluating the budget and looking for places for cost
savings. So, with that, continuing in that process. Right now where we are at --
engineering and finalizing the construction documents this month and into next month.
A couple examples. Emergency signalization that we are going to put on Overland
Road, the design of that, along with the permit from ACHD takes a little bit of time, but
we are working through that this month and next month. Also Idaho Power, it takes
them about six weeks to turn around their engineering for the structure. So, once we
have a pretty good design of the structure and what equipment is going to be in the
structure and what kind of power is going to be needed for the structure, we can give
those plans to Idaho Power and, then, they design the size of transformer and the kind
of feed that they need into a building like this. Another area for value engineering that
we are looking at right now is the landscape plan. So, initially, the plan was given to the
landscape architect, the landscape architect treated his plan of the landscaping around
the building and we have taken that back now to our team, both our internal design
team, city team, and looking for ways to cost saving -- to save costs. Within this there is
so many trees that, for example, have to be on the property this size, but we recognize
that he had about six more than what was needed. So, through that value engineering
we said, well, let's reduce some of these trees and save some money, but still end up
meeting code. Towards the back of the property as you can see on this particular slide,
a lot of area -- the landscape architect had put in perma bark, which is pretty expensive
and we recognized through value engineering can we just put in some natural grasses
in that back area. It will probably end up being an area where the firefighters will
practice flowing some water into and they are just going to wash perma bark around if
we put perma bark and perma bark is pretty expensive. So, through some of these
conversations in this engineering we are saving costs and identifying some ultimate
needs that are going to be best for the property and for the fire department. So, as we
move forward next month we will be applying for a building permit through the city. We
should have our final construction documents done next month as well. Final bid
packaging will head out early December and head out to all the subcontractors for their
review and for them to put into their -- their bids into ESI and, then, looking for a bit
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opening in January. So, again, a pretty brief overview of where we are headed, but
that's really where we are at right now during this month, next month, and a couple
months ahead. So, with that I would stand for any questions from Council or the Mayor.
De Weerd: Okay. Council, any questions?
Cavener: Thanks for the update.
De Weerd: Thank you for the update.
Cavener: Appreciate it.
Butterfield: Absolutely.
D. Clean Indoor Air Ordinance Discussion
De Weerd: Okay. Thanks, Charlie. Item 8-D is the Clean Indoor Air Ordinance
discussion.
Cavener: Madam Mayor, Members of the Council, it is, it's a lot easier to talk to all of
you down here than over there off to the side. As you all may recall, a number of
months ago we collected a whole host of ideas or proposals, things that Council
Members had a desire to work on and address and we kind of established I think what
Council President Borton has called the parking lot and we have been slowly chipping
away at a number of these ideas. As you may recall, we have talked about post offices
and we have talked about how we do elections and parking and a whole host. Some of
those have come with an ordinance, some have just been staff updates and this is just a
further evolution of these conversations that we have been having about implementing a
clean indoor air law. A little bit of background. We in Meridian first started hearing
about this around 2011 when I was actually an employee here. In 2014 there was a
coordinated letter writing campaign to the Mayor and Council. The Mayor provided an
update in her blog and on the Meridian Press talking about it was something that
Council would look at. In 2017 we asked our citizens in the citywide survey their
feelings on that. Seventy percent of our citizens said that they support implementing a
Clean Indoor Air Law. So, this is something that the Council has looked at over the past
six, seven years and I think before us today is a question. Do we want to explore
language and -- and I guess my request would be as we have kind of talked about this
idea of let's -- let's present an idea, if there is some desire amongst the Council to look -
- in this situation it would be getting some language crafted with the Mayor's approval,
myself , or other Council Members could work with city staff to come up with language
that we would bring back to you in a month or two months, give everyone an opportunity
to look at it, review it, and, then, invite that out for a public hearing. So, no action really
today, just more direction from this Council. Is this an issue that we want to look at as a
body and, if so, then, we can start laying out a timeline to get -- I'm not saying that you
are in favor or opposed, but more do we want to have that conversation with City
Council.
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De Weerd: Thank you, Luke.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor. Mr. Cavener.
Cavener: Mr. Palmer.
Palmer: What would be your kind of anticipated results of the ordinance? What -- what
would it do?
Cavener: Sure. So -- Madam Mayor. Appreciate the question. I think it's also
important -- I think all of you are all aware, but I think it's also important to put on the
record I work for the American Cancer Society Cancer Action Network. In my capacity
with that, my job, I work with municipalities across the state to implement Clean Indoor
Air Laws. I have talked with Mr. Nary about this, whether the City of Meridian takes
action or doesn't take action has zero impact, I won't receive any financial incentives,
nor will they fire me if the City of Meridian chooses not to move forward. But within that
capacity I think I have got some -- some expertise and so -- but for me I don't want this
to be Luke Cavener's Clean Indoor Air Law, this is something that if that's something the
city wants to do I want to collaborate with all of you. Those that are in favor and those
of you that may have some opposition to it. We could bring something back I think as
soon as probably 30 days. If this is something that there is a lot of involvement it may
take longer. Again, the city has been talking about this for eight years. I see no reason
to rush it and bring something back quickly. Rather I -- if this is something the Council
wants to do to be pragmatic about it and do it right.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor. So, what would the law do if it was whatever you wanted it to
be?
Cavener: So, Madam Mayor -- and this can be something we could talk maybe more in
depth in a public hearing to hear from our citizens, but a little background. A number of
years ago -- I believe in 2010 the state passed a Clean Indoor Air Law, which,
essentially, says you can't smoke indoors. Within that law there were two what I would
consider loopholes and that's for -- for bars and businesses that don't serve the public
and employ five or fewer people. Now, that's to me the only example that I can come
up with is you own a business -- like an eBay business, you're selling stuff on eBay and
you don't face the public, you would, essentially, be able to smoke in your place of
business if people aren't coming in to purchase your products. What most people think
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about are bars and so -- and if -- if I had my magic wand I think the direction that I would
want to look at it is something that's comprehensive, so if you serve the public you can't
smoke, whether it's a -- it's a bar or a bake shop, a barber -- again -- and, Mr. Palmer,
perhaps it's because I -- I spent my time as a bartender in college and I look at it as a
trade and I think that we need to be providing the same type of protections to
employees, regardless of the trade that they serve.
Palmer: Madam Mayor? So, you're in -- your draft that you would possibly come up
with would just be that scenario, not necessarily, like you mentioned, your eBay
business or -- the reason I ask -- that intrigued me, is because, you know, we had the
room full of people confused about Scentsy, so if -- you know, if you operate as Scentsy
or whatever business out of your home, do you anticipate that kind of thing or just if
you're serving the public?
Cavener: So -- so, Madam Mayor. I think that's -- that's a great conversation. What
you have seen is, again, a -- a business. So, a -- a retail business, not necessarily a
business that is operated out of your home. Now, if you -- as we -- we have heard from
some individuals during our conversations, there were people that were selling leggings
and had turned their garage into a retail store. Well, I think there are some other major
code issues about that, but that aside would be a public facing business in my opinion.
I would want to get some direction from legal. Sorry, Mr. Coles, I touched a button. But
to me it's -- you know, if you are a public facing business you would be included in this
proposed ordinance.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: And from my understanding if you employ anybody -- five people or less. So,
the -- I think the main -- your main concern is for the employees, not the business owner
who has no employees and no public. If you're just doing eBay by yourself and you
don't employ anybody and nobody comes to your house, I don't think that counts; right?
Cavener: And, Madam Mayor, I think -- sorry, Madam Mayor. I think this is -- these
questions are great and is not necessarily the -- the scope of today's conversation. It's
more to see is there some interest, do we want to answer those types of questions.
Again, while I have worked with municipalities across the state to say here is what we
would call some best practices or some model language, we as a City Council, it's up to
us to determine what we think is best for our community. A n umber of weeks ago we
voted to enact a nondiscrimination ordinance. We didn't just copy and paste another
city, we took it upon ourselves to craft language that we support it or not, that best
represented our community. I would see this as no different.
Milam: Madam Mayor? So, personally, I am adamantly against this.
Cavener: Okay.
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Milam: I think it's a -- it's a law that is just a law for the sake of having a law for the most
part. It -- it has such a small scope of effectiveness and on the -- the number of
businesses and -- and it's kind of giving -- we have had these conversations before
about allowing businesses to make those decisions for themselves and since we are
only talking about three or four, maybe, businesses in the entire city that we know of
that serve public -- now I'm not talking about the one that may have the one employee
or -- or whatever, but the bars, the people that go there go there because that's allowed.
The people that work there work there because that's allowed and there are hundreds of
other bars and restaurants that they could employ at without being affected by
secondhand smoke. So, I have done the research, because this came up several years
ago, and so I went around and I talked to the business owners and I talked to the staff
and that was the feedback that I got. I know that if I want to go out and I want to not
smell like an ashtray I go somewhere that doesn't allow smoking and that's my
prerogative. Also the people who do want to go there and smoke somewhere that's not
outside in the ten degree weather have -- have that right and the business owners have
that right to serve them. So, that's where I stand on it.
Cavener: Okay.
De Weerd: Mrs. Little Roberts.
Little Roberts: Madam Mayor, I had a question to start with, but I think it's more -- if we
get as far as having a conversation, so I do tend to agree with Councilman Milam that I
think we have got the situation where the laws have taken care of such a large
percentage that I think we are down to the minutia and may not need this.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: I'm open to seeing a draft. I appreciate you saying that, you know, the plan
isn't to just rush and do it. I have heard that before. So, I'm really hoping that that's --
that's the case, because I -- just sitting here I mean, like you said, it's not really the point
is to have this discussion to go into all the details, the ideas, but I have some ideas and
some more or less questions as to what may or may not be possible with it that I would
like to explore and contemplate a draft and -- I mean we had a public survey where the
majority said they didn't want it, we did it anyway. Now, we have a -- in the same
survey a large majority of people who said they do want it, so I think it's at least worth
contemplating a draft and seeing -- putting it out there to get the public's input on it.
De Weerd: Well, oftentimes I think that depends on how you ask the question. There is
just a handful of businesses -- would they have answered the question differently.
Cavener: And, Madam Mayor, I think you bring up a great point. Just for context, while
I was not involved with this, because I was working for the City of Meridian at the time,
smoke free Idaho conducted a survey amongst their citizens. Sixty-eight percent at the
time said that they supported it. The same question was asked again in our city survey
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and it showed a two percent increase. So, I think the response has been consistent that
there is the vast majority of our citizens that are saying they would support something
like this.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: And I agree with you and I understand the points on the survey and the
percentage of people, but the thing is probably 90 percent of our citizens don't smoke.
So, the people that are answering the questions aren't affected by this either way. They
are not affected now, nor will they be affected if this law was enacted. The people that
are affected are not the majority. So, they could never have a majority on the survey
and those are the business owners and the people who tend to frequent those
establishments. So, I think -- I think somebody who it doesn't affect answering that
question for somebody that it does affect is -- isn't quite the right way to fix that problem
either. Like I make decisions what you can do, but I don't do it.
Cavener: And, Madam Mayor, the goal tonight was not to defend or present
scientifically validated information to support why this is a good decision, why it supports
I think our citywide strategic plan, et cetera, it's more just to say is this something that
Council wants to take on. As I -- as I mentioned, if there is desire, I'm happy to work on
it. If there is not desire, as Mr. Burton can attest, we have a large parking lot of issues
that we can -- we can choose to focus on, but I would look for direction for moving
forward one way or another.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Council Bernt is not here, I don't know what -- if you had a chance to visit with
him. I don't, quite frankly, know -- I don't know what I don't know on this issue. That
being said, I'm supportive of the process of this group having ideas vetted. So, I don't
know if I really would be supportive of not -- you know, the state found some data that
was compelling enough to restrict it in certain environments. Other cities have found it
compelling enough. There is -- you know, I would like to see the data behind it --
Cavener: Okay.
Borton: -- pro and con. There is the city survey that is of some value of what our
community might want, depending on the question that was asked. So, all of that
piques my interest. So, I probably would want to learn more and maybe see a draft that
Ty is talking about and what other cities have done.
Milam: Madam Mayor?
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De Weerd: Mrs. Milam.
Milam: And I agree, I mean that's the reason we do this and I brought -- I brought things
forward and you're like, hey, yeah, let's talk about it and it's still didn't go through. So,
I'm okay talking about it and with the process, but I just wanted to give you an idea
where I was coming from first. I don't think data is going to change my mind, but you
never know and I'm totally open to having the conversation and having a public hearing
and -- and find out how the public feels about it.
Cavener: So, Madam Mayor, I think, then, what I'm -- what I'm hearing -- I just want to
make sure that I'm -- I can appreciate sometimes the -- the challenge of staff to -- to
hear a handful of different information and wanting to make sure that the direction is -- is
accurate. Perhaps I can work with staff to come up with some model ordinance
language that I could circulate to Council, perhaps either myself or someone else who
works on this issue, could present to Council -- at least answer some of those
questions, specifically Council Member Borton, a little more history about the state and
why they made the decision that they -- they made and at least provide some greater
context. If after that, if there is not a desire from the Council to move forward to that
point, we stop. If there is, then, perhaps we schedule a public hearing with more
additional information to be provided before we would ever render a decision. Does that
sound sufficient? And recognizing that this might not happen in a three month span,
this may take longer, it may -- we may hear from Council Member Bernt and say I have
got no desire to address this and I would feel comfortable at that point not necessarily
moving forward. My goal tonight was just to say is this something as a Council we want
to look at and if the answer is we are at least open to looking at it, let's do it. If there is
a -- we don't want to look at this, then, let's move on.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I guess another thought I just -- I don't know if it was good to spend a lot of time
creating an ordinance when the ordinance -- if we were to move forward with anything
might be crafted through our conversation, so if you have an ordinance that some -- isn't
what we -- I mean you could always amend it and change -- you know, obviously, it
wouldn't be going through that day anyway. I just don't want to see you -- you and staff
waste a whole bunch of your time -- you know, we might say, well, okay, we will do it,
but it's for businesses with four employees -- you know.
Cavener: Madam Mayor? Council Member Milam, I hear where you're coming from
and I think it's a chicken and the egg scenario.
Milam: Yeah.
Cavener: It might be to your point not necessarily fruitful to spend a significant amount
of time drafting what I think the Council wants, but to at least start with maybe
something generic and say this is --
Meridian City Council Workshop
October 9, 2018
Page 52 of 58
Milam: It's already out there.
Cavener: This is -- this is what other municipalities -- we have I think 28 states in the
United States that have a statewide no smoking law, about 83 percent of municipalities
across the country are covered by a comprehensive law. So, we can poll what other
cities have done. There is a small handful of other municipalities across the state that
are having these same conversations in their council chambers, so I could bring some
of those kind of boilerplate and, Council Member Milam, to your point, if there is a
change that this body wants to include or omit, we at least have a starting point.
De Weerd: Well -- and staff resources. I have to also talk to -- I know Councilman
Borton did the lion's share on the NDO and there was some review from the legal team,
but also to see what their workload is and -- and what kind of time constraints or what
kind of time you will need to -- to help with, so I think everyone's plate is full and where
this would play in the priority of -- of that and how much time is actually needed.
Cavener: And, Madam Mayor, I think it's difficult for me to say, not recognizing the -- the
workload of the legal staff, that this would take five hours or 50 hours, I think that we --
again, my goal is not to have legal staff spend a significant amount of time researching
all that stuff, but merely to provide that. Again, best practices what other cities across
the state have done for their review. It sounds similar to maybe how we began with --
with the nondiscrimination ordinance, merely to bring back some boilerplate for Council
to discuss and if at that point the Council doesn't want to move forward and it's been
very little time of the Legal Department. If there is desire at that point for the Council to
want to continue to move forward, then, I think we would want to engage the legal staff
a little bit more to make sure that it falls within everything else related to Meridian code,
so that we don't have any issues as we get to the public hearing point. We are very
fortunate Mr. Borton is an attorney, I'm not, nor do I try to play one on -- on TV and so
relying on a resource like the city attorney's office or something like this to me I think
would fall within the scope of what a council member would ask of legal staff. I don't
think it's an out of line request. I don't anticipate it being an incredibly taxing request on
-- on legal staff and I think that we all as a Council feel that if that's the direction that we
are hearing from legal staff is that something is boilerplate language for model
ordinances is taxing them, I think we as a Council would want to hear that anyways,
because I think that may be more telling of an overall larger work issue for our Legal
Department.
De Weerd: Okay. Well, I do want to make sure the majority is interested and I do want
to touch base with our city attorney on -- on workload and -- and we can follow up
during our one on ones and -- and follow up next week with Council.
Cavener: Okay.
Borton: Did you get -- hang on a second. Did we get some general direction or do you
feel like you got some direction?
Meridian City Council Workshop
October 9, 2018
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Cavener: No. Well, I thought I did until -- until we heard that we are going to come
back and talk about this again next week. So, I thought we had a plan, but now I'm
hearing maybe we don't have a plan, so --
De Weerd: I think I need to know what kind of workload it is and how that fits within our
city attorneys and -- and I didn't hear a high priority on this, I heard it -- we can take
some time. So, I need to look at time resources and see what -- what that does to a
timeframe.
Borton: Madam Mayor? For -- for my interest in it going forward, the I don't know what I
don't know part, you might have data available that might not be Meridian specific, but it
might be from -- from the health benefit to municipal organizations and savings and
protection to employees and -- I'm just winging it what there might be out there, but
whatever data you have that might be ground level data that -- that piques the interest
of a municipality to say, oh, there is some -- some unknown dangers perhaps to this
segment of our community that I'm not aware of or we are not aware of as much as we
could be and sharing that, you know, you might have that available, you may be able to
send that to all -- all of us to look at that might have some impact on interest.
Cavener: It's the number one preventable thing we can do to stop cancer. Average
household spends 640 dollars a year to cover cancer related costs in the state of Idaho,
so there is -- I think there is some compelling arguments to be made that I make on a
daily basis. Again, I think that's up for this body to say is -- are those issues that we
want to weigh in on.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: I think if there is -- if there is a third of a body of lawmakers that are interested
in -- in seeking some help from that body's attorney in drafting a law, I think even if there
is not a majority at the beginning saying, yeah, we are interested, if -- if there is more
than one then -- I mean what -- are we lawmakers or are we just here to pass the
consent agenda and talk about stuff. I think if he wants to get some help in drafting an
ordinance for something that, like you said, 83 percent of other municipalities have
done, like why in the crap wouldn't we look at some language, instead of just coming
back to talk more about data. I mean we get meetings until forever. I mean we can all
stay in office for probably a long long time just having meetings, but he wants to move
forward with some language. Let's put it together and, then, the rest of us will have
something to look at and say, okay, I might be interested in this if we strike this and add
this or, no, we don't want to have anything to do with it. Yeah. We used some staff
time, but we found out that we weren't interested in doing what 70 percent of people
with one version of the question were interested in us discussing.
Meridian City Council Workshop
October 9, 2018
Page 54 of 58
De Weerd: All's I'm saying is we will come back with some kind of a timeline once I do
know -- I -- I have never created an ordinance. I don't know what that means. And my
resource is sitting at that end and I would like to chat with them and, then, we can bring
back a timeline to this body and see what the thoughts are.
Borton: Madam Mayor. It would probably make sense --
De Weerd: Mr. Borton.
Borton: -- for your office and Mr. Cavener to work direct and Mr. Nary to talk about that
as well. So, thanks. Speed it up.
De Weerd: Definitely do that.
Cavener: Great. Thanks.
E. Council: Commission and Board Updates
De Weerd: Thank you. Under Item E is -- I assume last workshop you gave updates on
anything really burning or pressing or -- or going on in -- in your roles as the city rep.
Borton: Madam Mayor, we did. It was outstanding.
De Weerd: I'm sorry I missed it.
Borton: Everybody did an excellent job. So, we could do that again. I think when we
did the liaison changes we anticipated this probably being in the last update of any
external boards that we were on before. I don't know if there were many changes, now
that I think about it, from the external board. So, nonetheless, if there is external liaison
committee group updates of importance that you want to share, please, do. If not, you
can pass. Mr. Cavender, The Conch is with you.
Cavener: Well, thank you, Mr. Borton. Just one thing, because I think from a City
Council perspective, it's -- it's a fascinating process that VRT is going through, so VRT
participates in PERSI, like city employees, but for a period of time have also had Social
Security taxes withheld as well, so one or the other and so the state controller's office
brought that to VRT's attention, they are going through that process to rectify, but with
that a portion of the employee contribution, the VRT board essentially gets to decide --
no. Sorry. The VRT's portion -- VRT gets to decide what to do with those dollars. Does
VRT keep them? Does VRT turn them over to the employee as part of a match? Do
they fund a separate program? And the interesting piece about it is that the -- the
employees themselves have to vote. Are they going to be part of PERSI or are they
going to be part of having their Social Security taxes withheld and once they make that
decision, then, it's up to the VRT board to decide what to do with those funds. So, from
a really odd type of sausage conversation that's what VRT has been somewhat involved
in and it doesn't have an impact necessarily to we in the City of Meridian, but has been
Meridian City Council Workshop
October 9, 2018
Page 55 of 58
a fascinating discussion amongst the board about what to do with these particular set of
dollars. And Council Member Milam had brought up an interesting point, just to make
sure we are on the record on that, is that the employees have asked the VRT board to
make a decision about what they would do with the dollars before they would vote to
either stay in PERSI or go back to having Social Security taxes withheld. So, it's been a
wild conversation and the board I think will be making a decision here in the next few
weeks. Happy to answer any other questions about that if you want to go cross-eyed.
De Weerd: Interesting.
Milam: Madam Mayor. I'm trying to think. There is not a whole lot of exciting stuff. I
know that -- well, with SWAC the -- they had purchased those orange bags with the
community recycling fund and that program has rolled out. It's been wildly successful. I
think they had a -- sold out in just a very short period of time -- sold out of free bags and
there was a question board on a Facebook page for it, which is -- gets tons of questions
every single day on what could be put in there. So, the community is definitely engaged
in the program. Hopefully, it ends up being very successful and the right stuff is getting
put in the bags, but it seems like it's really gotten a lot of community engagement and
now you can go and buy the bags from Albertson's, so I'm assuming there is more
participation than just the original 1,500 that signed up.
De Weerd: I like how SWAC actually rolled it out so that you had an opportunity to
know what goes in the bag. In the grocery stores you don't have that and I know that
there is a cost when there are things in the bag that are not supposed to be there. So, I
really applaud the idea behind the rollout. I don't think SWAC or the City Council knew
that when this approach and plan were put in place that we would have the opportunity
to purchase the bags in the grocery stores or we probably would have done things a lot
different, so -- but kudos to SWAC. Mr. Palmer.
Palmer: Madam Mayor, I have nothing to report.
De Weerd: Mr. Borton.
Borton: Madam Mayor, I am the alternate on a whole bunch of -- of items, all of which
you attended. I think the Allumbaugh House was cancelled, that last meeting. So, there
is -- I didn't make it. You must have made it. So, I don't have any external board
updates to provide.
De Weerd: Thank you. Mrs. Little Roberts.
Little Roberts: Madam Mayor. We had high hopes from the Air Quality Board that
something would take place between the last meeting and now. There was a meeting
with the software vendor scheduled and I understand that today they had it last --
attempted to have it last week and cancelled it 30 minutes into the meeting and now the
soft -- three of the software people are scheduled to arrive in town tomorrow. So, I'm
hoping that by Monday's meeting -- because it's been a year since the software was
Meridian City Council Workshop
October 9, 2018
Page 56 of 58
selected and still no progress and we are looking at charging our people out in the field
50 cents more a test in order to cover the extra expense that's been ongoing and so I'm
hoping that Monday will give us a lot more information and a lot having been
accomplished this week, because we are -- we are reaching what I feel is a cliff that
needs -- something needs to happen differently.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: For Council's clarification and maybe to add to the frustration, I was the Air
Quality Board liaison over a year ago and so through Council Member Little Roberts'
entire tenure as liaison this project has been delayed and I know that we have voiced
frustrations about delayed projects here at this level and, unfortunately, the air quality
board, they are taking it to a whole other level in being delayed. So, look forward
hopefully next month to -- to good news. That has such a huge impact on all valley
citizens, we really need to get that situation resolved quickly.
Item 9: Future Meeting Topics
De Weerd: On Allumbaugh House, I think there is a looming debate coming on -- on
that regard, too, as the state has pretty much said we are not going to increase our
funds any longer and -- and the county has also done the same. I -- at this point the
funding subcommittee is -- is looking at -- I guess seeing if Medicaid would be a
reimbursable, which is what the county had asked, to close the gap of funding. So,
those -- those discussions just started. The director of Health and Welfare came to the
last meeting to kind of give a state perspective, which is interesting, because it really is
their responsibility in the mental health and the two partners that really were the
champions of moving Allumbaugh House forward where the county and the state. So,
we look forward to continued discussions on that. You are all invited to Boise Valley
Economic Partnership fourth quarter stakeholder summit, which is October 25th at the
Boise Center. If anyone is interested we can do RSVPs and get you further information
on that. They have had an increase in their request for information and they have a
large number that are currently active and so they are excited about that, about the
opportunity, and they are getting better wage jobs that are doing these inquiries, so --
COMPASS is considering their TIP on the agenda next week. AIC board met last week.
We had -- primarily the board meeting was on upcoming legislative topics from IACI, the
-- the Fire Chiefs Association, the police chiefs and -- and the building officials group.
So, they are -- what they are trying to get is from the various groups, the water users
groups and those -- those on what they are seeing, anything that might have an impact
on cities. We will be having conversations -- we have talked to a couple of our local
legislators, as well as the Council liaison to Community Development, in regards to
some of the challenges that we have had in hiring plan inspectors and building
inspectors, so we will come back with a discussion with Council, as well as area of
impact discussions as we start seeing the elections close, what -- what happens in the
legislature. But we have gotten good dialogue so far on a couple of the issues, such as
Meridian City Council Workshop
October 9, 2018
Page 57 of 58
area of city impact and in some of the qualifications for the building personnel that we
are trying to hire. AIC also -- I can't remember what the looming issue was, other than
our own, which is area of city impact and -- and we kind of had an impasse with Jerry
Mason and his opinion on it. So stay tuned. We are continuing discussions on -- on
that. Yeah . Oh, yes. And the fireworks discussion might be an interesting one as well.
So, we can -- I did get a handout on that one and so will scan it and e-mail it out to you
so you have that information available. They didn't have anything printed and this is just
a pre-discussion before the legislative meeting that AIC will call in November. The faith
ambassadors, we had a faith luncheon last week. Thank you to Ms. Little Roberts for
being in attendance. We have a strong faith community that is locking arms and
working with all of our personnel on various issues to continue to have a safe, healthy
community and so we appreciate their partnership. We had two grant requests last
month for ACEM and it was to round out the -- the vision goggles that the law
enforcement agencies need and those requests went to Garden City and Ada county for
a night vision and that really is the substance of the number of different things I'm
involved in.
Item 10: Executive Session per Idaho State Code 74-206(1)(f): To
communicate
with legal counsel for the public agency to discuss the legal
ramifications of and legal options for pending litigation, or
controversies not yet being litigated but imminently likely to be
litigated and 74-206(1) j): To consider labor contract matters
authorized under section 74-206A 1)(a) and (b), Idaho Code
De Weerd: If there is nothing further, we can -- I would entertain a motion to adjourn
into Executive Session.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Before we do that, for future -- just on future meeting topics, to reiterate from
my point earlier, it would be great perhaps at the next workshop for us to have a
conversation about who and how the city or the Council is being represented. I know
we are in October, but January will be here before we know it and the legislature will be
in session and I would like to make sure that we are all on the same page, either in
terms of a policy about how -- when somebody goes to speak for the city what steps
has that staff member or the Mayor's office went through before they are purporting to
be representing the entire city. I think our issue this afternoon related to Lime only. Re-
emphasizes the need for us to have that conversation. Second, I would like to get an
update from code enforcement. I don't think the Council has ever really heard from
code enforcement about all the issues that they deal with day in and day out. I, for one,
have a couple of -- I think ideas about maybe some changes to code and I think it would
be, first, important for us to get an update from code enforcement about their work
Meridian City Council Workshop
October 9, 2018
Page 58 of 58
before we have those conversations. Maybe another workshop meeting, but sooner
rather than later would be ideal.
De Weerd: Okay. With that do I have a motion?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Just real quick. I had mentioned -- when you mentioned that I had mentioned
that to the Mayor and I think the idea was -- as part of that to have code enforcement
kind of come walk through that process of here are the kind of the complaints, here is
how we process it, here is who does it, here is what happens next --
Cavener: Great.
Borton: -- and educate us on -- on not only the types of issues they are seeing, but how
they handle them. A second -- before we go in, it was just important to note that our
finance director this Thursday receives the Excellence In Finance Award. A m ajor
award. Is claiming to be wanting to be called his excellence when you see him after
Thursday. So, he might have a medal or a crown of some sort, something to -- some
outward display of his excellence, so -- but Todd is fantastic as you all know. Well
deserved. It's great. So, we are going to be there to help celebrate with him and he
and his department are wonderful. So, tease him as much as you can. I will pick up a
crown. Oh, a sash would be great. He would love a sash. Madam Mayor, I move that
we go into Executive Session pursuant to Idaho State Code 74-206(1)(f), (1)(j) and
206(1)(a) -- (a)(1), excuse me, (a) and (b).
Cavener: Second.
De Weerd: I have a motion and a second. Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
absent.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
EXECUTIVE SESSION: (6:21 p.m. to 7:41 p.m.)
De Weerd: I would entertain a motion to come out of Executive Session.
Milam: So moved.
Cavener: Second.
De Weerd: All those in favor say aye. All ayes. Motion carried:
Meridian City Council Workshop
October 9, 2018
Page 59 of 58
MOTION CARRIED: FIVE AYES. ONE ABSENT.
De Weerd: Do I have a motion to adjourn?
Milam: So moved.
Cavener: Second.
De Weerd: All those in favor? All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 7:41 P. M.
(AUDIO R D+NG-GN-PLP OF THESE PROCEEDINGS)
2V
MAOA MY DE WEERD DATE APPROVED
ATTFST X,�
C. J& COLE&I CITY CLERK
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 4 A
Project File Number:
Item Title: Proclamation
Fire Prevention Month
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 4.A .
Presenter: M ayor Tammy de Weerd
Estimated Time f or P resentation: 3 minutes
Title of I tem - F ire Prevention M onth
Mayor Tammy to read the P roclamation for F ire P revention Month.
AT TAC HM E NT S:
Description Type Upload D ate
P roclamation Cover Memo 10/8/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 4 of 454
EIDIAN.��
��
AHO /
The Office of the Nayor
P R O C.L A M A �rI O jV
Whereas, the City of Meridian is committed to ensuring the safety and
security of all those living in and visiting our city; and
Whereas, fire is a serious public safety concern both nationally and locally, and
homes are the locations where people are at greatest risk from fire; and
Whereas, Meridian's first responders are dedicated to reduce the occurrence of home
fires and home fire injuries through prevention education; and
Whereas, Meridian's residents are responsive to public education measures and are
able to take personal steps to increase their safety from fire; and
Whereas, the 2018 Fire Prevention Month theme, "Look, Listen. Learn. Be aware.
Fire can happen anywhere" effectively serves to remind us all of the
simple actions we can take to stay safer from fire.
Therefore, I, Mayor Tammy de Weerd, do proclaim the month of October, 2018 as
,dire Preventt"on.9V4onth
in the City of Meridian and call upon the community to heed the important safety message of
using all of our senses to protect our citizens from fire.
l�ntp�` d this 9`nav of October. 2018 /1 ���.�
Tammy (fe *eerd, Mayor
Joe Borton City Council P�aident
Luke Cavener, City Council Vice -President
Ann Little Roberts, City Council
Genesis Milam, City Council
Ty Palmer, City Council
Treg B ernt, City Council
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 4 B
Project File Number:
Item Title: Proclamation
Cyber Security Awareness Month
Meeting Notes:
IDIANr-
ovE,
--
AHOHO
?he Office of the Nayar
PROC,LAMA�lojv
Whereas, Americans are spending more time online than ever before, as more people use
the Internet for online shopping, banking, financial management, and socializing,
they also expose themselves to increased cyber risks; and,
Whereas, Cybersecurity is not just the responsibility of governments, companies, groups, or
individuals — everyone shares the responsibility for cybersecurity — from the
average smartphone user to a corporate CEO; and,
Whereas, October is National Cybersecurity Awareness Month (NCSAM), a time to focus
on how cybersecurity is a shared responsibility that affects all Americans and to
raise awareness about the importance of cybersecurity for everyone; and,
Whereas, The City of Meridian is joining with the Department of Homeland Security, the
National Cyber Security Alliance, and others to raise cybersecurity awareness
across the nation to support the overarching theme for NCSAM of, Cybersecurity
is Our Shared Responsibility and We All Must Work Together to Improve our
Nation's Cybersecurity; and,
Whereas, During the month of October, and every day, we can all follow these simple
online safety tips from DHS: enable stronger authentication, make your
passwords long & strong, do not share your passwords, keep a clean machine,
share with care, and secure your Wi-Fi network.
Therefore, 1, Mayor Tammy de Weerd, do proclaim the month of October, 2018 as
rAwarenesser ecu �t Month
in the City of Meridian and call. upon the community to join me in recognizing how serious cyber
security is and the steps each of us can take to protect ourselves and our community.
Dated this 9"' Day of October, 2018
Tammy eerd, Mayor
Joe Borton City Council President
Luke Cavener, City Council Vice -President
Ann Little Roberts, City Council
Genesis Milam, City Council
Ty Palmer, City Council
Treg B ernt, City Council
I TEM SHEET
C ouncil Agenda I tem - 4.B .
Presenter:
Estimated Time f or P resentation:
Title of I tem - C yber Security Awareness M onth
Meridian City Council Meeting Agenda October 9, 2018 – Page 6 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5 A
Project File Number:
Item Title: Approve Minutes
Meeting Notes:
Approve Minutes of September 25., 2018 City Council
Regular Meeting
u� APPRO�
I TEM SHEET
C ouncil Agenda I tem - 5.A .
Presenter:
Estimated Time f or P resentation:
Title of I tem - Approve M inutes of S eptember 25, 2018 City Council Regular M eeting
AT TAC HM E NT S:
Description Type Upload D ate
Minutes Minutes 10/2/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 7 of 454
Meridian City Council
September 25, 2018
Page 89 of 88
Anything listed? I do have -- we have the telephone town hall, which is tomorrow from
6:00 to 7:00. We have the middle school's youth safety summit on Thursday, the 27th,
at Wahooz. Next week we kick off our United Way campaign and we have our faith
leaders luncheon on October 4th at 11:30. 1 might be interesting. So, please, join in.
And with that I would entertain a motion to adjourn.
Bernt: I move that we adjourn.
Cavener: Second.
De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All
ayes.
MOTION CARRIED: ALLAYES.
MEETING ADJOURNED AT 10:58 P.M.
(AUDIO REC�&DING ON FILE OF THESE PROCEEDINGS)
MAYOR TAM
ATTES
WEERD
'OV// - ) Z 4�/
C. AY COL ($, CITY CLERK
DATE APPROVED
NUGUST
O�P 900
0 01A
�
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Y � ��tiT��7 of the ����
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5 B
Project File Number:
Item Title: Water Main Easement — Victory and Ten Mile
Meeting Notes:
Victory & Ten Mile Rd Water Main PRV Easement
I TEM SHEET
C ouncil Agenda I tem - 5.B .
Presenter:
Estimated Time f or P resentation:
Title of I tem - Victory & Ten M ile Rd Water M ain P RV E asement
AT TAC HM E NT S:
Description Type Upload D ate
E asement E xhibit 10/4/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 97 of 454
ADA COUNTY RECORDER Christopher D. Rich 2018-095847
BOISE IDAHO Pgs=5 LISA BATT 10/10/2018 11:08 AM
CITY OF MERIDIAN, IDAHO NO FEE
UTILITY EASEMENT FOR PRESSURE REDUCING VALVE
THIS Easement Agreement, made this g4'day of DdPLxr20l8 between Michael and Vickie
Chaney, ("GRANTOR"), and the City of Meridian, an Idaho Municipal Corporation
("GRANTEE");
WITNESSETH:
WHEREAS, the GRANTOR desires to provide a Utility Easement for a Pressure Reducing
Valve (PRV) right-of-way across the premises and property hereinafter particularly bounded
and described; and
WHEREAS, the PRV is to be provided and to be constructed by others; and
WHEREAS, it will be necessary to maintain and service said PRV pipeline from time to time
by the GRANTEE;
NOW, THEREFORE, in consideration of the benefits to be received by the GRANTOR, and
other good and valuable consideration, the GRANTOR does hereby give, grant and convey
unto the GRANTEE the right-of-way for an easement over and across the following
described property:
(SEE ATTACHED EXHIBIT A and B)
The easement hereby granted is for the purpose of construction and operation of a PRV and
their allied facilities, together with their maintenance, repair and replacement at the
convenience of the GRANTEE, with the free right of access to such facilities at any and all
times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said GRANTEE,
it's successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after making repairs or performing other maintenance, GRANTEE shall restore the area
of the easement and adjacent property to that existent prior to undertaking such repairs and
maintenance. However, GRANTEE shall not be responsible for repairing, replacing or
restoring anything placed within the area described in this easement that was placed there in
violation of this easement.
Pressure Reducing Valve Easement
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GRANTEE; CITY OF MERIDIAN
Coles, City Clerk
40oAUGUS
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STATE OF IDAHO, )
ss
County of Ada )
This record was acknowledged before me on 1 U q ' 20 1-9 (date) by Tammy de
Weerd and C. Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and
City Clerk, respectively.
CHARkENE WAY
COMMISSION #67390
NOTARY PUBLIC
STATE OF IDAHO
MY COMMISSION EXPIRES 3/28122
Pressure Reducing Valve Easement
V i r.Jq>ry f I o nn�1-e Rd
rAubinc 4LCk:
Notary Signature
My Commission Expires: 31-01?-26c9toll
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City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5 C
Project File Number:
Item Title: Release of Water and Sewer Easement
Meeting Notes:
Release of Baraya Subdivision No. 2 Sewer and Water
Easement
9 APPROVED
I TEM SHEET
C ouncil Agenda I tem - 5.C.
Presenter:
Estimated Time f or P resentation:
Title of I tem - Release of Bar aya S ubdivision No. 2 S ewer and Water E asement
AT TAC HM E NT S:
Description Type Upload D ate
E asement Release E xhibit 10/4/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 103 of 454
ADA COUNTY RECORDER Christopher D. Rich 2018-095845
BOISE IDAHO Pgs=1 LISA BATT 10/10/2018 11:07 AM
CITY OF MERIDIAN, IDAHO NO FEE
FULL RELEASE OF EASEMENT
TYPE OF EASEMENT BEING RELEASED: SANITARY SEWER AND WATER MAIN
GRANTEE: CITY OF MERIDIAN
GRANTOR: LET'S GOLF LLC
WHEREAS, by easement dated August 28, 2018, and recorded as Instrument Number 2018-081818 in
the records of Ada County, State of Idaho, an easement of the type and nature set forth in the above -
captioned title was granted to the City of Meridian, an Idaho Municipal Corporation, over and across the
real property legally described therein.
WHEREAS, the continuance of this easement is no longer necessary or desirable because the easement
being released is a duplicate of a previously recorded easement.
NOW, THEREFORE, in consideration of the premises, the said City of Meridian does hereby vacate,
relinquish, release and abandon the said rights and easements hereinabove referred to and described, with
the intent that the same shall forthwith cease and be extinguished.
IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its
proper officers thereunto duly authorized this 9-1" day of (Ckobe►; 20$.
CITY OF MERIDIAN
STATE OF IDAHO, )
. ss.
County of Ada )
NUGUs\
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This record was acknowledged before me on I (-)'a'2C)(date) by Tammy de Weerd and C.Jay
Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively.
CHATWLNE WAY
COMMISSION #67390
NOTARY PUBLIC
STATE OF IDAHO
MY COMMISSION EXPIRES 3/28/22
�ct'"5w, No. 2
Choi" LaL
Notary Signature
My Commission Expires: 3 '�'� ' 960 a �.
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5 D
Project File Number:
Item Title: Utility Easement Contract
Meeting Notes:
Utility Easement Contract between -The City Of
Meridian and Michael and Vickie Chaney of 3045 West
Victory Road.
F1 APPROVED
I TEM SHEET
C ouncil Agenda I tem - 5.D.
Presenter:
Estimated Time f or P resentation: Consent
Title of I tem - Utility E asement C ontract between T he City Of M eridian and M ichael and
Vickie Chaney of 3045 West Victory Road.
I n order to enable continued growth in south Meridian a pressure reducing valve (P RV ) and
associated water main infrastructure will need to be constructed along Victory and Ten Mile Roads.
T he proposed location of a pressure reducing valve along Victory Road (see attached “Exhibit A ”)
was chosen on the basis of existing ground elevation and future ultimate-build-out of Victory Road
AT TAC HM E NT S:
Description Type Upload D ate
P W Memo Chaney Cover Memo 9/28/2018
Chaney Agreement Cover Memo 9/28/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 105 of 454
Mayor Tammy de Weerd
City Council Members
Joe Borton
Treg Bernt
Genesis Milam
Luke Cavener
Ty Palmer
Anne Little Roberts
Public Works Department 33 E. Broadway Avenue, Suite 200, Meridian, ID 83642
Phone 208-898-5500 Fax 208-898-9551 www.meridiancity.org
TO: MAYOR TAMMY de WEERD AND THE MERIDIAN CITY COUNCIL
FROM: BRENT BLAKE
DATE: 9/28/2018
SUBJECT: UTILITY EASEMENT CONTRACT BETWEEN THE CITY OF MERIDIAN AND
MICHAEL AND VICKIE CHANEY OF 3045 WEST VICTORY ROAD.
REQUESTED COUNCIL DATE: 10/9/2018
I. RECOMMENDED ACTION
A. Move to:
1. Approve the utility easement contract.
2. Authorize the Mayor to sign the contract.
II. DEPARTMENT CONTACT PERSONS
Brent Blake, Project Manager 489-0340
Kyle Radek, Asst. City Engineer 489-0343
Warren Stewart, PW Engineering Manager 489-0350
III. DESCRIPTION
A. Background
In order to enable continued growth in south Meridian a pressure reducing valve (PRV) and
associated water main infrastructure will need to be constructed along Victory and Ten Mile
Roads. The proposed location of a pressure reducing valve along Victory Road (see attached
“Exhibit A”) was chosen on the basis of existing ground elevation and future ultimate-build-out
of Victory Road.
Meridian City Council Meeting Agenda October 9, 2018 – Page 106 of 454
IV. IMPACT
A. Strategic Impact:
The easement contract will allow the City to design, construct, and maintain a pressure reducing
valve and water main infrastructure. The infrastructure is needed to provide service to
customers in this area and is in direct alignment with the Public Works mission to anticipate,
plan, and provide exemplary public services and facilities that support the needs of a growing
community.
B. Fiscal Impact:
$10,000.00 (FY2018)
V. ALTERNATIVES
A. The PRV could be designed and constructed within the existing Victory Road Right -Of -Way without
need for an easement. However, the PRV infrastructure would then need to be relocated in the future
during the ultimate -build -out of Victory Road. Relocating the PRV in the future would be more
expensive than the cost of this proposed contract, disrupt the water service to customers, and
inconvenience the traveling public.
VII. LIST OF ATTACHMENTS
A. Utility Easement Contract
B. Exhibit A
JApproved for Council Agenda: Z �
Date
City of Meridian
33 East Broadway Ave., Meridian, ID 83642
PERMANENT UTILITY EASEMENT CONTRACT
Project # and Description: 10631 - Victory Road/Ten Mile Road Water Main Extension
Parcel # and Owner: R9364580120 — Michael and Vickie Chaney
Date of Offer: September 13, 2018
THIS RIGHT-OF-WAY CONTRACT, made this q-11",da ofOC�Ob62018, between the Ci of Meridian,
YCity
acting by its Mayor and Council, herein called "CITY" and Michael and Vickie Chaney, herein called "GRANTOR".
WHEREAS, subject to the terms outlined below, GRANTOR agrees to deliver to the CITY a Utility Easement for a
Pressure Reducing Valve, using CITY's standard easement form, in the location identified on Exhibits "A" and `B":
NOW THEREFORE, the parties hereto agree as follows:
1. CITY shall pay GRANTOR such sums of money and/or benefits as are set out below:
ITEM DESCRIPTION AREA GROSS VALUE VALUATION EASEMENT VALUE
(Ft2) ($/Ft2) FACTOR ($)
Permanent Easement 29317 $0.92 100% $29131.64
In consideration of the GRANTOR'S agreement to utilize a valuation of $0.92 per square foot of the property is based
on current assessed value $214,600 or $40,262.66 per acre. The CITY agrees to pay the GRANTOR a lump sum of
$7,868.36 to avoid the cost of relocating the Potable Water Infrastructure due to the future widening of Victory Road.
TOTAL EASEMENT CASH SETTLEMENT AMOUNT $10,000.00
2. As set forth in the City of Meridian's Easement Acquisition Policy, the Grantor may choose from two options for just
compensation for the permanent easement:
Cash Payment* in the amount of $1000.00
❑ Donation value of the easement $1000.00
*Grantor will receive payment for the permanent easement within four weeks following the recording of the
easement and acquisition of the easement preparation contract noted in Item 1 above.
3. This Contract shall not be binding unless and until executed by the Mayor and/or their authorized representatives. The
parties have herein set out the whole of their agreement, the performance of which constitutes the entire consideration for
the granting of said easement and shall relieve the CITY of all further claims or obligations on that account or on account of
the location, grade, construction and maintenance of the proposed infrastructure.
4. The parties whose names appear below as Grantors, covenant and warrant that they are the OWNERS of the property to
which this document applies, are fully authorized to execute this document and forever bind themselves, their successors
and assigns and the subject property to the terms set forth herein.
IN WITNESS WEREOF, the parti
contract the day and year first
CITY OF MERID
Al
Date approved b Council. l�l Y
Page 1 of 1
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City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5 E
Project File Number:
Item Title: Irrigation Crossing Agreement
Meeting Notes:
Irrigation Crossing Agreement with Bureau of
Reclamation at the Calkins and Givens Laterals for the
Victory/Ten Mile Water Main Extension Project
I wi APPROVED
I TEM SHEET
C ouncil Agenda I tem - 5.E .
Presenter:
Consent
Es timated Time for P res entation: C o ns ent
Title of Item - Irrigation Crossing Agreement with Bureau Of Reclamation at the Calkins and Givens
Laterals for the Victory/Ten Mile Water Main Extension P roject
In o rd er to enab le c o ntinued growth in s outh Merid ian a new 12-inc h water main will need to b e c o nstruc ted alo ng
Victo ry and Ten Mile R oads. O verall, the projec t enc o mp as s es approximately 8,700 lineal feet o f 12-inch water
main that c ro s s es two irrigatio n fac ilities o wned by the Bureau o f R ec lamation and o p erated b y Boise P ro ject
Bo ard of C o ntro l. T herefore, a fully exec uted agreement between the C ity of Merid ian and the Bureau of
R ec lamation is needed p rio r to initiating c ons tructio n
AT TAC HM E NT S:
Description Type Upload D ate
P W Memo with B O R Callkiin and Givens L aterals Cover Memo 9/28/2018
B O R Agreement Cover Memo 9/28/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 110 of 454
Mayor Tammy de Weerd
City Council Members
Joe Borton
Treg Bernt
Genesis Milam
Luke Cavener
Ty Palmer
Anne Little Roberts
Public Works Department 33 E. Broadway Avenue, Suite 200, Meridian, ID 83642
Phone 208-898-5500 Fax 208-898-9551 www.meridiancity.org
TO: MAYOR TAMMY de WEERD
MEMBERS OF THE CITY COUNCIL
FROM: BRENT BLAKE
DATE: SEPTEMBER 28, 2018
SUBJECT: IRRIGATION CROSSING AGREEMENT WITH BUREAU OF RECLAMATION AT
THE CALKINS AND GIVENS LATERALS FOR THE VICTORY/TENMILE WATER
MAIN EXTENSION PROJECT
REQUESTED COUNCIL DATE: October 9, 2018
I. RECOMMENDED ACTION
A. Move to:
1. Approve the crossing agreement with the Bureau of Reclamation.
2. Authorize the Mayor to sign the agreement.
II. DEPARTMENT CONTACT PERSONS
Brent Blake, Project Manager 489-0340
Kyle Radek, Assistant City Engineer 489-0343
Warren Stewart, City Engineer 489-0350
III. DESCRIPTION
A. Background
In order to enable continued growth in south Meridian a new 12-inch water main will need to be
constructed along Victory and Ten Mile Roads.
Overall, the project encompasses approximately 8,700 lineal feet of 12-inch water main that
crosses two irrigation facilities owned by the Bureau of Reclamation and operated by Boise
Project Board of Control. Therefore, a fully executed agreement between the City of Meridian
and the Bureau of Reclamation is needed prior to initiating construction.
Meridian City Council Meeting Agenda October 9, 2018 – Page 111 of 454
IV. IMPACT
A. Strate _ ig c Impact:
The agreement will allow the City to construct and maintain the above described water main
and to provide necessary water infrastructure to customers. Extension of the water main is in
direct alignment with the Public Works mission to anticipate, plan, and provide exemplary
public services and facilities that support the needs of a growing community.
B. Fiscal Impact:
No Costs (FY2018)
e r—
V. ALTERNATIVES
A. The Council could decide to not approve the agreement contract which would result in the cancelation
of the project altogether.
VI. TIME CONSTRAINTS
Time is of the essence with regard to Council's approval of this agreement because construction of
the water main crossing the irrigation facility must be complete prior to March 15, 2019.
VII. LIST OF ATTACHMENTS
A. Agreement documents with e bits.
Approved for Council Agenda: Z �
Date
RETURN TO:
Bureau of Reclamation
Attn: MSF 6111
230 Collins Road
Boise, ID 83702
UNITED STATES
DEPARTMENT OF THE INTERIOR
BUREAU OF RECLAMATION
Arrowrock Division, Boise Project, Idaho
CONSENT TO USE
Contract No. 8-07-11-L4090
THIS CONSENT TO USE hereinafter referred to as Consent made the Gam1 da of
Oc�-0)6exe
> Y
, 2018, pursuant to the Act of Congress June 17, 1902 (32 Stat. 388; 43 U.S.C. §391),
and acts amendatory thereof or supplementary thereto, collectively referred to as the Federal Reclamation
Laws, specifically, Section 10 of the Reclamation Project Act of 1939 (53 Stat. 1196), between the UNITED
STATES OF AMERICA, hereinafter called the United States, by and through the Bureau of Reclamation,
Department of the Interior, hereinafter referred to as Reclamation, and the CITY OF MERIDIAN, hereinafter
referred to as Consentee.
WITNESSETH, THAT:
WHEREAS, in connection with the Arrowrock Division, Boise Project, Idaho, the United
States, pursuant to Federal Reclamation Laws, constructed, operates, and maintains certain irrigation works
hereinafter referred to as the Calkins Lateral and Givens Lateral; and
WHEREAS, said Calkins Lateral and Givens Lateral are operated and maintained by the
Boise Project Board of Control, hereinafter referred to as the Board, under a repayment contract with the
United States; and
WHEREAS, the Consentee desires the United States to give consent to construct, install,
operate and maintain a 12" potable water pipeline, under and across said Calkins Lateral and Givens Lateral;
and
WHEREAS, the proposed use has been reviewed and determined to be compatible with
project purposes.
NOW, THEREFORE, in consideration of the mutual covenants and stipulations hereinafter
stated, the parties hereto do mutually agree as follows:
I . CONSENT AND LEGAL
Subject to the terms and conditions of this Consent, the United States does hereby consent to
the Consentee, or its agents, installation, operation and maintenance of a 12" PVC potable water pipeline
inside 24" steel sleeve, crossing at a minimum of 3ft depth., under and across the Calkins Lateral and Givens
Lateral, located on the north side of W. Victory Road, and on the east side of S. Ten Mile Road, in Meridian,
Idaho. These locations are in a portion of the WV2 of Section 23, Township 3 North, Range 1 West, Boise
CTU: 8-07-11-1,4090, City of Meridian Page 1 of 8
Meridian City Council Meeting Agenda October 9, 2018 – Page 114 of 454
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Meridian City Council Meeting Agenda October 9, 2018 – Page 118 of 454
19. OFFICIALS NOT TO BENEFIT
No Member of Congress shall be admitted to any share or part of any contract or agreement
made, entered into, or accepted by or on behalf of the United States, or to any benefit to arise thereupon.
written.
IN WITNESS WHEREOF, the parties hereto have executed this Consent the day and year first above
CITY OF MERIDIAN
By tel'
Title ay oy--
UNITED STATES OF AMERICA
By,
Melanie J. Paquin
Deputy Area Manager
Bureau of Reclamation
230 Collins Road
Boise, ID 83702-4520
Thjs Consent has been considered and is hereby approved by the Boise Project Board of Control
the --l-day of—3UR5"' e7L 2018.
By
Bob arter, Manager
ACKNOWLEDGEMENT
STATE OF IDAHO )
)SS
County of Ada )
On the l day of 2018, personally appeared before me, the
undersigned notary, Bob Carter 11 , known to me to be the official of the Boise Project
Board of Control who executed the within and foregoing instrument and acknowledged said instrument to be
the free and voluntary act and deed of said Board, for the uses and purposes therein mentioned, and on oath
stated that he was authorized to execute said instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
GARZjy6,�a`oo
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CTU*:,A '9'r#4� 2:A-WW—*er
q�,'6 OF 11)P,,�,
•••,111182••••
No ary lic in and for the
State of Idah
Residing at
My commission expires 3
Page 7of8
ACKNOWLEDGEMENT
STATE OF IDAHO )
)ss
County of(� )
O the qday of C4nbe '- , 2018, personally appeared before me
—7aMVY1 -6 j MA .r-)][, tome known to be the official of City of Meridian, that
executed the4ithin and foregoing instkinent and acknowledged said instrument to be the free and
voluntary act and deed of said City of Meridian, for the uses and purposes therein mentioned, and on oath
stated that s/he was authorized to execute said instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year first above written.
CHARLENE WAY
C WISSION 067390
NOTARY PUBLIC
STATE OF IDAHO
MY COMMISSION EXPIRES 301/22
STATE OF IDAHO )
)ss
County of Ada )
ChiAhgik4b+:
Notary Public in and for the
State of
Residing
My commission expires3 'M 'a0 o`18—
ACKNOWLEDGEMENT
On theday of (7 2018, personally appeared before me
Melanie J. Paquin , to me known to be the official of the United States of America that executed
the within and foregoing instrument and acknowledged said instrument to be the free and voluntary act and
deed of said United States for the uses and purposes therein mentioned, and on oath stated that s/he was
authorized to execute said instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year first above written.
LINDA HAMMOND r
NOTARY PUBLIC • STATE OF IDAHO
I. COMMISSION NUMBER 20181105
MY COMMISSION EXPIRES 8.294024
Notary Public in and for the
State of Idaho���
Residing at _
My commission expires
CTU: 8-07-1 I -L4090, City of Meridian Page 8 of 8
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Meridian City Council Meeting Agenda October 9, 2018 – Page 126 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 127 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5 F
Project File Number: H-2018-0095
Item Title: Final Order for TIVI Creek Subivision No. 4
Meeting Notes:
Final Order for TM Creek Subdivision No. 4 (H-2018-
0095) by SCS Brighton, LLC, Located off the SE corner
of W. Franklin Rd. and S. Ten Mile Rd.
9 APPROVED
I TEM SHEET
C ouncil Agenda I tem - 5.F.
Presenter:
Estimated Time f or P resentation:
Title of I tem - F inal Order for T M C reek S ubdivision No. 4 (H-2018-0095) by S C S Brighton,
L L C , L ocated off the S E corner of W. F ranklin Rd. and S. Ten M ile Rd.
AT TAC HM E NT S:
Description Type Upload D ate
O rder Findings/Orders 10/3/2018
E xhibit A E xhibit 10/3/2018
E xhibit B E xhibit 10/3/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 128 of 454
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR TM CREEK SUBDIVISION NO. 4 – FP H-2018-0095
Page 1 of 3
BEFORE THE MERIDIAN CITY COUNCIL
HEARING DATE: SEPTEMBER 25, 2018
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF TWELVE (12)
BUILDING LOTS AND ONE (1)
COMMON LOT ON 11.72 ACRES
OF LAND IN THE C-G AND TN-C
ZONING DISTRICTS FOR TM
CREEK SUBDIVISION NO. 4
BY: SCS BRIGHTON, LLC
APPLICANT
)
)
)
)
)
)
)
)
)
)
)
)
)
CASE NO. H-2018-0095
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on September 25, 2018 for final plat
approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that
the Administrative Review is complete by the Planning and Development Services Divisions of
the Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of “PLAT SHOWING TM CREEK SUBDIVISION NO. 4,
LOCATED IN A PORTION OF THE NORTHWEST ¼ OF SECTION 14,
TOWNSHIP 3 NORTH, RANGE 1 WEST, BOISE MERIDIAN, CITY OF
MERIDIAN, ADA COUNTY, IDAHO, 2018, HANDWRITTEN DATE:
AUGUST 6, 2018, by AARON L. BALLARD, PLS, SHEET 1 OF 4,” is
Meridian City Council Meeting Agenda October 9, 2018 – Page 129 of 454
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR TM CREEK SUBDIVISION NO. 4 – FP H-2018-0095
Page 2 of 3
conditionally approved subject to those conditions of Staff as set forth in the staff
report to the Mayor and City Council from the Planning and Development
Services divisions of the Community Development Department dated September
25, 2018, a true and correct copy of which is attached hereto marked “Exhibit A”
and by this reference incorporated herein, and the response letter from Kameron
Nauahi, Brighton Corporation, a true and correct copy of which is attached hereto
marked “Exhibit B” and by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City’s
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Meridian City Council Meeting Agenda October 9, 2018 – Page 130 of 454
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the +h day of
C�A,kober , 2018.
0 p,TED AVG
de
Mayor, Cil
Attest: „ti. , o
�r w
E IDIAN*...,
IDAHO
�. SEAL
v
C y Coles ��Pv
Cit Clerk Of the
TRE
City
rd
f Meridian
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City Attorney.
By: (PMJAkVYU+
Dated: 10' l-gt) t-�?
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR TM CREEK SUBDIVISION NO. 4 — FP H-2018-0095
Page 3 of 3
TM Creek Subdivision No. 4 – FP H-2018-0095.doc PAGE 1
STAFF REPORT
MEETING DATE: September 25, 2018
TO: Mayor and City Council
FROM: Sonya Allen, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: TM Creek Subdivision No. 4 – H-2018-0095
I. APPLICATION SUMMARY
The applicant, SCS Brighton, LLC, has applied for a final plat (FP) consisting of twelve (12) building
lots and one (1) common area lot on 11.72 acres of land in the C-G and TN-C zoning districts for the
fourth phase of TM Creek Subdivision.
II. STAFF RECOMMENDATION
Staff recommends approval of the TM Creek Subdivision No. 4 final plat based on the analysis
provided below in Section V.
III. PROPOSED MOTION
Approval
I move to approve File Number H-2018-0095 as presented in the staff report for the hearing date of
September 25, 2018, with the following modifications: (Add any proposed modifications.)
Denial
I move to deny File Number H-2018-0095, as presented during the hearing on September 25, 2018,
for the following reasons: (You should state specific reasons for denial.)
Continuance
I move to continue File Number H-2018-0095 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The subject property is located off the southeast corner of W. Franklin Rd. and S. Ten Mile Rd.,
in the NW ¼ of Section 14, Township 3N., Range 1W.
B. Applicant:
SCS Brighton, LLC
12601 W. Explorer Dr. #200
Boise, ID 83713
C. Owner:
Same as applicant
EXHIBIT A
Meridian City Council Meeting Agenda October 9, 2018 – Page 132 of 454
TM Creek Subdivision No. 4 – FP H-2018-0095.doc PAGE 2
D. Representative:
Kameron Nauahi, Brighton Corporation
12601 W. Explorer Dr. #200
Boise, ID 83713
V. STAFF ANALYSIS
The proposed final plat depicts 12 building lot and 1 common area lot on 11.72 acres of land in the C-
G and TN-C zoning districts. Development is required to comply with the dimensional standards of
the C-G and TN-C zoning district listed in UDC Tables 11-2B-3 and 11-2D-5 respectively.
Staff has reviewed the proposed plat for compliance with the aforementioned dimensional standards
and found the plat to be in compliance with those standards.
Private street names are depicted on the plat for this development; however, a private street
application has not been submitted to the City or approved. The private street names should either be
removed or a private street application should be submitted for approval.
Staff has reviewed the proposed final plat for consistency with the approved preliminary plat and
found there are 4 fewer building lots shown on the final plat than were depicted on the preliminary
plat which was the result of consolidation and re-configuration of lots covering the same area.
Because the number of building lots has decreased, staff finds the proposed plat is in substantial
conformance with the approved preliminary plat per the standards listed in UDC 11-6B-3C.2.
VI. SITE SPECIFIC CONDITIONS
1. Applicant shall meet all terms of the approved annexation [AZ-13-015, Development Agreement
Instrument #114045759; 1st Addendum (Inst. 2016-073497); and 2nd Addendum (Inst. #2017-
113747]; and preliminary plat (PP-13-030).
Future development shall be generally consistent with the conceptual site plan, building
elevations, and landscape plan submitted with these applications and the associated conditions of
approval. The site shall develop with a mix of office, commercial and residential uses.
2. The applicant shall obtain the City Engineer’s signature on the final plat within two (2) years of
the City Engineer’s signature on the final plat for Phase 3; or, apply for a time extension on the
preliminary plat in accord with UDC 11-6B-7.
3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The final plat prepared by KM Engineering, stamped on 8/6/18 by Aaron L. Ballard, shown in
Exhibit C shall be revised as follows:
a. Note #4: Include the approved addendums to the development agreement - 1st Addendum
(Inst. 2016-073497); and 2nd Addendum (Inst. #2017-113747).
b. Note #8, #9 and #10: Change Ten Mile “Crossing” to “Creek” if appropriate.
c. Note #14: Include recorded instrument number.
d. Note #16: Include recorded instrument number.
e. Note #20: Include S. Wayfinder Ave. in the access restriction
f. Include the recorded instrument number of the 19.50’ ACHD permanent easement
graphically depicted on the face of the plat.
g. References: #R5 – Include recorded plat information for TM Creek Subdivision No. 3
Meridian City Council Meeting Agenda October 9, 2018 – Page 133 of 454
TM Creek Subdivision No. 4 – FP H-2018-0095.doc PAGE 3
h. Graphically depict a 25-foot wide street buffer along W. Franklin Rd. in a common lot or on a
permanent dedicated buffer, maintained by the property owner or business owner’s
association as set forth in UDC 11-3B-7C.2b.
i. Remove the private street names from the face of the plat as private streets have not been
approved for this subdivision. If private streets are desired, submit a private street application.
5. The landscape plan prepared by KM Engineering, dated 7/31/2018, shown in Exhibit D, shall be
revised as follows:
a. Depict a 25-foot wide street buffer along W. Franklin Rd. as set forth in UDC Table 11-2B-3,
landscaped in accord with the standards listed in UDC 11-3B-7C.
b. Include a calculations table that demonstrates compliance with UDC standards per the final
plat application checklist, including the following: width of street buffers, lineal feet of street
frontage, and number of street trees.
c. Depict pedestrian scale lighting along S. Wayfinder Avenue in accord with the TMISAP.
d. Depict the 10-foot wide regional pathway along the north side of the Ten Mile Creek on the
east side of S. Wayfinder Avenue and landscaping in accord with the standards listed in UDC
11-3B-12C, Pathway Landscaping. Also depict a cross-walk for the pathway across S.
Wayfinder Avenue. Park’s Dept. and NMID is agreeable to the pathway going on the south
side of the creek, east of S. Wayfinder Ave.
e. Landscaping along the portion of S. Wayfinder Avenue north of the Ten Mile Creek is
required to comply with Street Section E on page 3-21 of the TMISAP.
6. The applicant shall obtain a license agreement from ACHD for any/all landscaping proposed
within the right-of-way.
7. The applicant shall submit a minimum 14-foot wide public pedestrian easement for the multi-use
pathway within this phase to the Planning Division for approval by City Council and recordation
prior to signature on the final plat by the City Engineer.
8. The Ten Mile Creek shall be protected during construction.
9. South Wayfinder Avenue shall initially be constructed in accord with the street sections proposed
with the preliminary plat application. Future reconfiguration of the street may occur, if warranted
by ACHD, in accord with the aforementioned street section.
10. All fencing installed on the site shall comply with the standards listed in UDC 11-3A-6 and 11-
3A-7. If permanent fencing does not exist at the subdivision boundary, temporary construction
fencing to contain debris shall be installed around this phase prior to release of building permits
for this subdivision.
11. A 5-foot wide dry-utilities corridor should be provided along both sides of the street curb along S.
Wayfinder Avenue in accord with the TMISAP unless utilities are located in the street, or as
otherwise approved.
12. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does
not relieve the Applicant of responsibility for compliance.
13. The City of Meridian requires that pressurized irrigation systems be supplie d by a year-round
source of water (MCC 12-13-8.3). The City of Meridian owns and operates a reclaimed water
system along the West Franklin Road frontage of this parcel. Applicant shall be bound to the
same requirements that were worked out for the first phase regarding the use of reclaimed water
for the provision of landscape irrigation water.
Meridian City Council Meeting Agenda October 9, 2018 – Page 134 of 454
TM Creek Subdivision No. 4 – FP H-2018-0095.doc PAGE 4
14. Applicant shall coordinate with Public Works Department on the routing of water mains, fire
services, hydrants and fire flows for adjacent commercial development to the north of Cobalt
Drive.
15. A Flood Plain Development Permit shall be required for the bridge crossing Ten Mile Creek.
Applicant shall also be required to submit a No-Rise Certification and approval letter from the
Nampa & Meridian Irrigation District.
VII. GENERAL REQUIREMENTS
1. Sanitary sewer service to this development is available via extension of existing mains adjacent to
the development. The applicant shall install mains to and through this subdivision; applicant shall
coordinate main size and routing with the Public Works Department, and execute standard forms
of easements for any mains that are required to provide service. Minimum cover over sewer
mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate
materials shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
2. Water service to this site is available via extension of existing mains adjacent to the development.
The applicant shall be responsible to install water mains to and through this development,
coordinate main size and routing with Public Works.
3. All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance surety
for such improvements in order to obtain City Engineer signature on the final plat as set forth in
UDC 11-5C-3B.
4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final pl at.
6. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior
to final plat signature. This surety will be verified by a line item cost estimate provided by the
owner to the City. The applicant shall be required to enter into a Development Surety Agreement
with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,
cash deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, and water infrastructure for a duration
of two years. This surety amount will be verified by a line item final cost invoicing provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a
surety agreement may be approved as set forth in UDC 11-5C-3C.
Meridian City Council Meeting Agenda October 9, 2018 – Page 135 of 454
TM Creek Subdivision No. 4 – FP H-2018-0095.doc PAGE 5
9. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
10. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
11. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
12. Developer shall coordinate mailbox locations with the Meridian Post Office.
13. All grading of the site shall be performed in conformance with MCC 11-1-4B.
14. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
15. The engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1-foot above.
16. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
17. At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer’s expense. Final design shall be submitted as part of the development plan
set for approval, which must include the location of any existing street lights. The contractor’s
work and materials shall conform to the ISPWC and the City of Meridian Supplemental
Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility
Coordinator at 898-5500 for information on the locations of existing street lighting.
19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to signature of the final plat by the City Engineer.
20. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
21. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at
Meridian City Council Meeting Agenda October 9, 2018 – Page 136 of 454
TM Creek Subdivision No. 4 – FP H-2018-0095.doc PAGE 6
(208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources.
22. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment
procedures and inspections.
23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface
or well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
V. EXHIIBITS
A. Vicinity Map
B. Approved Preliminary Plat (dated: 5/8/14)
C. Proposed Final Plat (dated: 8/6/18)
D. Proposed Landscape Plan (dated: 7/31/18)
Meridian City Council Meeting Agenda October 9, 2018 – Page 137 of 454
TM Creek Subdivision No. 4 – FP H-2018-0095.doc PAGE 7
Exhibit A – Vicinity/Zoning Map
Meridian City Council Meeting Agenda October 9, 2018 – Page 138 of 454
TM Creek Subdivision No. 4 – FP H-2018-0095.doc PAGE 8
Exhibit B – Approved Preliminary Plat
Meridian City Council Meeting Agenda October 9, 2018 – Page 139 of 454
TM Creek Subdivision No. 4 – FP H-2018-0095.doc PAGE 9
Exhibit C – Proposed Final Plat (dated: 8/6/18)
Meridian City Council Meeting Agenda October 9, 2018 – Page 140 of 454
TM Creek Subdivision No. 4 – FP H-2018-0095.doc PAGE 10
Exhibit D – Proposed Landscape Plan (dated: 7/31/18)
Meridian City Council Meeting Agenda October 9, 2018 – Page 141 of 454
From:Kameron Nauahi
To:Sonya Allen ; Jon Wardle; Mike Wardle
Cc:C.Jay Coles ; Bill Parsons
Subject:RE: TM Creek Sub. 4 - FP H-2018-0095 REVISED Staff Report
Date:Friday, September 21, 2018 12:06:16 PM
Attachments:image006.png
TM Creek Sub 4 - FP H-2018-0095 Staff Report REVISED.pdf
All,
We have reviewed the attached revised staff report, and request that this be placed on City Council
consent agenda for September 25 th .
Thank you,
Kameron Nauahi | Assistant Project Manager
BRIGHTON CORPORATION
12601 W. Explorer, Suite 200 | Boise, ID 83713
Direct 208.287.0504 | Cell 208.830.3629
From: Sonya Allen <sallen@meridiancity.org>
Sent: Friday, September 21, 2018 12:02 PM
To: Kameron Nauahi <knauahi@brightoncorp.com>; Jon Wardle <jwardle@brightoncorp.com>;
Mike Wardle <mwardle@brightoncorp.com>
Cc: C.Jay Coles <cjcoles@meridiancity.org>; Bill Parsons <bparsons@meridiancity.org>
Subject: RE: TM Creek Sub. 4 - FP H-2018-0095 REVISED Staff Report
Clerk – please place this item on the consent agenda.
Kameron – please send me a quick official response to the revised report with that caveat. thx
From: Kameron Nauahi [mailto:knauahi@brightoncorp.com ]
Sent: Friday, September 21, 2018 12:00 PM
To: Sonya Allen; Jon Wardle; Mike Wardle
Cc: C.Jay Coles; Bill Parsons
Subject: RE: TM Creek Sub. 4 - FP H-2018-0095 REVISED Staff Report
That would be our only remaining concern. But if we can work through that with staff and not
changing the plat, then we would request that this item go on consent agenda for September 25 th .
Kameron Nauahi | Assistant Project Manager
BRIGHTON CORPORATION
12601 W. Explorer, Suite 200 | Boise, ID 83713
Direct 208.287.0504 | Cell 208.830.3629
From: Sonya Allen <sallen@meridiancity.org>
Sent: Friday, September 21, 2018 11:55 AM
To: Kameron Nauahi <knauahi@brightoncorp.com >; Jon Wardle <jwardle@brightoncorp.com>;
Mike Wardle <mwardle@brightoncorp.com >
Cc: C.Jay Coles <cjcoles@meridiancity.org>; Bill Parsons <bparsons@meridiancity.org >
EXHIBIT B
Meridian City Council Meeting Agenda October 9, 2018 – Page 142 of 454
Subject: RE: TM Creek Sub. 4 - FP H-2018-0095 REVISED Staff Report
Importance: High
Kameron – if the pathway needs to shift to the south side of the creek we can do that without a
modification to the final plat. Are there any other issues that you’d like to discuss at the hearing or
are you good with this going on consent?
From: C.Jay Coles
Sent: Friday, September 21, 2018 11:52 AM
To: Sonya Allen
Subject: RE: TM Creek Sub. 4 - FP H-2018-0095 REVISED Staff Report
Does it need to be an action item or is it good for consent with these revisions?
From: Sonya Allen
Sent: Friday, September 21, 2018 11:51 AM
To: City Clerk <CityClerk@meridiancity.org >
Cc: Kameron Nauahi (knauahi@brightoncorp.com ) <knauahi@brightoncorp.com >; Mike Wardle -
Brighton Corp. (mwardle@brightoncorp.com ) <mwardle@brightoncorp.com >; Jon Wardle
(JWardle@brightoncorp.com) <JWardle@brightoncorp.com>; Bill Parsons
<bparsons@meridiancity.org >
Subject: TM Creek Sub. 4 - FP H-2018-0095 REVISED Staff Report
Please include the revised staff report in the record for this project.
Thanks,
Sonya Allen | Associate Planner
City of Meridian | Community Development Dept.
33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642
Phone: 208-884-5533 | Fax: 208-489-0578
Built for Business, Designed for Living
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law,
in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law.
Meridian City Council Meeting Agenda October 9, 2018 – Page 143 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5 G
Project File Number: H-2018-0102
Item Title: Final Order for Trilogy Subdivision No. 2
Meeting Notes:
Final Order for Trilogy Subdivision No. 2 (H-2018-0102)
by Conger Management Group, Located near the SE
corner of W. Chinden Blvd. and N. Black Cat Rd.
Rf APPROVED
I TEM SHEET
C ouncil Agenda I tem - 5.G.
Presenter:
Estimated Time f or P resentation:
Title of I tem - F inal Order for T rilogy Subdivision No. 2 (H-2018-0102) by C onger
M anagement Group, L ocated near the S E corner of W. Chinden B lvd. and N. Black Cat Rd.
AT TAC HM E NT S:
Description Type Upload D ate
O rder Cover Memo 10/5/2018
E xhibit Cover Memo 10/5/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 144 of 454
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR (Trilogy Subdivision No. 2 – H-2018-0102)
Page 1 of 3
BEFORE THE MERIDIAN CITY COUNCIL
HEARING DATE: SEPTEMBER 25, 2018
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF 76 RESIDENTIAL
LOTS AND 4 COMMON LOTS ON
16.66 ACRES IN THE R-8 ZONING
DISTRICT FOR TRILOGY
SUBDIVISION NO. 2.
BY: CONGER MANAGEMENT
GROUP
APPLICANT
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CASE NO. H-2018-0102
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on September 25, 2018 for final plat
approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that
the Administrative Review is complete by the Planning and Development Services Divisions of
the Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of “PLAT SHOWING TRILOGY SUBDIVISION NO. 2,
LOCATED IN THE N ½ OF THE NW ¼, OF SECTION 27, TOWNSHIP 4N,
RANGE 1W, BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2018,
HANDWRITTEN DATE: 8/8/18, by Carl Porter, PLS, SHEET 1 OF 3,” is
conditionally approved subject to those conditions of Staff as set forth in the staff
Meridian City Council Meeting Agenda October 9, 2018 – Page 145 of 454
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR (Trilogy Subdivision No. 2 – H-2018-0102)
Page 2 of 3
report to the Mayor and City Council from the Planning and Development
Services divisions of the Community Development Department dated September
25, 2018, a true and correct copy of which is attached hereto marked “Exhibit A”
and by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City’s
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
Meridian City Council Meeting Agenda October 9, 2018 – Page 146 of 454
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the
2018.
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day of
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City Attorney.
BY:
Dated: `0 q . �0 � 0
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR (Trilogy Subdivision No. 2 — H-2018-0102)
Page 3 of 3
EXHIBIT A
Trilogy Subdivision No. 2 – H-2018-0102 PAGE 1
STAFF REPORT
Hearing Date: September 25, 2018
TO: Mayor and City Council
FROM: Josh Beach, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: H-2018-0102 – Trilogy Subdivision No. 2
I. APPLICATION SUMMARY
The applicant, Conger Management Group, has applied for approval of a final plat consisting of seventy-
six (76) residential lots and four (4) common lots on approximately 16.66 acres of land. This is the second
and final phase for the Trilogy Subdivision (PP-15-015) approved by City Council on September 3, 2015.
The land for the proposed subdivision is zoned R-8. The gross density proposed with this phase is 5.37
dwelling units per acre. All of the homes proposed for this phase are single-family detached.
Open space planned for this phase consists of an arterial street buffer, a multi-use pathway; a large,
central open space lot and a children’s play structure. A 10-foot multi-use pathway is also proposed on
Lot 20, Block 3 adjacent to Chinden Boulevard.
Staff has reviewed the proposed final plat for consistency with the approved preliminary plat and found it
to be in substantial conformance per UDC11-6B-3C as the number of buildable lots has been reduced for
this phase because a portion of the property was sold and a subsequent final plat was approved for that
property for what is called Bainbridge Connection (H-2018-0026).
The site is located near the southwest corner of W. Chinden Blvd. and N. Black Cat Rd. in the NW ¼ of
Section 27, Township 4N., Range 1W.
II. STAFF RECOMMENDATION
Staff recommends approval of the Trilogy Subdivision No.2 final plat subject to the conditions noted
below. These conditions shall be considered in full, unless expressly modified or deleted by motion of the
City Council.
III. SITE SPECIFIC CONDITIONS
1. Applicant shall meet all terms of the approved annexation and zoning (AZ-06-032), development
agreement (instrument #2015-107894), the approved time extension (H-2018-0024), and the
approved preliminary plat (PP-15-015) for this subdivision.
2. The applicant has until May 3, 2020 to obtain City Engineer’s signature on the final plat or apply
for a time extension in accord with UDC 11-6B-7.
3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement, and the certification of the Ada County Highway District
signed and notarized.
4. Revise the plat prepared by Sawtooth Land Surveying, Inc, dated August 8, 2018 prepared by
Carl Porter, prior to signature on the final plat by the City Engineer, as follows:
UDC 11-2A-3 requires that properties with street frontages on cul-de-sacs or at
approximately a ninety degree (90°) angle shall be a minimum of thirty feet (30') measured
Meridian City Council Meeting Agenda October 9, 2018 – Page 148 of 454
EXHIBIT A
Trilogy Subdivision No. 2 – H-2018-0102 PAGE 2
as a chord measurement. Lots 13 and 16, Block 1 and Lot 34, Block 3 shall be revised to
meet this requirement.
The subject property is zoned R-8, the building footprint for Lots 34-47 is referenced as a
three (3) foot setback, The R-8 zoning district requires a five (5) foot setback. The applicant
shall revise the plat to comply with UDC 11-2A-6 and revise the easement notes
accordingly.
Lot 47, Block 3 is required to comply with UDC 11-2A-6 in terms of the minimum lot size.
This parcel does not appear to comply with the minimum 4,000 square foot requirement for
the R-8 zoning district. The applicant shall provide the calculations for this lot to ensure
compliance, or shall revise the plat to meet the requirement.
Note 2 shall read as follows “Building setbacks and dimensional standards in this
subdivision shall be in compliance with title 11 of Meridian City Code.
The UDC (11-6C-3E.7) requires any plats using a common driveway to depict the setbacks,
building envelope, and orientation of the lots and structure that are accessed via a common
driveway. The applicant shall provide said exhibit prior to signature on the final plat.
A note shall be included on the plat that specifies which lots take access from the common
driveway, currently, the common driveway (Lot 15, Block 1) only serves a single parcel
and two adjacent lots don’t meet the minimum frontage requirements. Lots 13and 16, Block
1 shall take access from Lot 15, Block 1.
A perpetual ingress/egress easement is required to be filed with the Ada County Recorder,
which shall include a requirement for maintenance of a paved surface capable of supporting
fire vehicles and equipment, for the common driveways.
Provide one (1) full size copy of the plat and an electronic copy with the aforementioned
changes prior to obtaining City Engineer’s signature on the final plat.
5. The landscape plan prepared by Jensen Belts Associates on August 14, 2018, labeled Sheet L1 –
L4 is approved with the following modifications/notes:
Provide noise abatement, in accordance with UDC 11-3H-4D, along Chinden Boulevard.
The applicant shall revise the landscape plan to include a cross-section of the berm (or
berm/wall combination) in relation to the centerline of SH 20/26 demonstrating compliance
with the standards listed in UDC 11-3H-4D. The wall shall be designed in accord with
UDC 11-3H-4D.3.
The 10-foot wide multi-use pathway located on Lot 20, Block 3 shall comply with the
standards set forth in UDC 11-3A-8 and UDC 11-3B-7C. Prior to signature on the final
plat, a public pedestrian easement for the multi-use pathway along Chinden Boulevard shall
be submitted to the Planning Division of the Community Development Department and
approved by the City Council and recorded.
A written certificate of completion shall be prepared by the landscape architect, designer, or
qualified nurseryman responsible for the landscape plan and submitted prior to City
Council signature of the Final Plat. All standards of installation shall apply as listed in
UDC 11-3B-14.
Prior to signature on the final plat, the applicant shall provide a tree mitigation plan and
shall coordinate with Elroy Huff on said mitigation plan.
The applicant shall construct a 35-foot wide landscape buffer along Chinden Boulevard,
located outside of the future 100 foot right-of-way for the highway. Lot 19, Block 3 shall
Meridian City Council Meeting Agenda October 9, 2018 – Page 149 of 454
EXHIBIT A
Trilogy Subdivision No. 2 – H-2018-0102 PAGE 3
be improved with a 10-foot wide compacted gravel shoulder meeting the construction
standards of the transportation authority and landscape the remainder with lawn or other
vegetative ground cover in accord with UDC 11-3B-7C.5.
Provide one (1) full size copy and an electronic copy of landscape plan with the aforementioned
changes prior to obtaining City Engineer’s signature on the final plat.
6. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from
the United States Postal Service stating that the applicant has received approval for the location of
mailboxes. Contact the Meridian Postmaster, Kimberly Cutler, at 887-1620 for more information.
7. All fencing installed on the site must be in compliance with UDC 11 -3A-6 and 11-3A-7. The
applicant shall construct all fencing abutting the common lots in accord with UDC 11 -3A-
7A.7.a.Temporary construction fencing to contain debris shall be installed at the subdivision
boundary prior to release of building permits for this subdivision. The fencing for the proposed
subdivision shall be modified as follows:
8. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat does
not relieve the applicant of responsibility for compliance.
9. Prior to the issuance of any new building permit, the property shall be subdivided in accordance
with the UDC.
10. The applicant shall submit a final approval letter from the Street Naming Committee approving
the street names for the proposed subdivision.
11. The applicant shall dedicate Lot 19, Block 3, in accordance with ITD’s requirements, to allow for
Chinden Boulevard (SH 20/26) expansion per the recorded development agreement.
12. Future homes constructed within the subdivision must comply with the submitted elevations per
the recorded development agreement.
13. The submitted street light plan appears to meet requirements based on a preliminary review for
the internal street lights. A future installation agreement is required for street lights on Chinden
Blvd. Two Type 1 streetlights, 35' in height with a 12' mast arm are required on Chinden.
14. Prior to signature on the final plat, the applicant shall revise their plans to provide a utility
easement to the Janicek property to the northeast.
IV. GENERAL REQUIREMENTS
1. Sanitary sewer service to this development is available via extension of existing mains adjacent to
the development. The applicant shall install mains to and through this subdivision; applicant shall
coordinate main size and routing with the Public Works Department, and ex ecute standard forms
of easements for any mains that are required to provide service. Minimum cover over sewer
mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate
materials shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
2. Water service to this site is available via extension of existing mains adjacent to the development.
The applicant shall be responsible to install water mains to and through this development ,
coordinate main size and routing with Public Works.
3. All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance surety
for such improvements in order to obtain City Engineer signature on the final plat as set forth in
UDC 11-5C-3B.
4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
Meridian City Council Meeting Agenda October 9, 2018 – Page 150 of 454
EXHIBIT A
Trilogy Subdivision No. 2 – H-2018-0102 PAGE 4
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
6. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior
to final plat signature. This surety will be verified by a line item cost estimate provided by the
owner to the City. The applicant shall be required to enter into a Development Surety Agreement
with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,
cash deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, and water infrastructure for a duration
of two years. This surety amount will be verified by a line item final cost invoicing provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a
surety agreement may be approved as set forth in UDC 11-5C-3C.
9. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
10. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
11. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
12. Developer shall coordinate mailbox locations with the Meridian Post Office.
13. All grading of the site shall be performed in conformance with MCC 11-1-4B.
14. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
15. The engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1-foot above.
16. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation di strict
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
17. At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street
Meridian City Council Meeting Agenda October 9, 2018 – Page 151 of 454
EXHIBIT A
Trilogy Subdivision No. 2 – H-2018-0102 PAGE 5
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer’s expense. Final design shall be submitted as part of the development plan
set for approval, which must include the location of any existing street lights. The contractor’s
work and materials shall conform to the ISPWC and the City of Meridian Supplemental
Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility
Coordinator at 898-5500 for information on the locations of existing street lighting.
19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to signature of the final plat by the City Engineer.
20. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
21. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at
(208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources.
22. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment
procedures and inspections.
23. The City of Meridian requires that pressurized irrigation systems be supplied by a year -round
source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface
or well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single -point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
V. EXHIBITS
A. Vicinity Map
B. Approved Trilogy Subdivision (PP-15-015)
C. Proposed Final Plat
D. Proposed Landscape Plan
Meridian City Council Meeting Agenda October 9, 2018 – Page 152 of 454
EXHIBIT A
Trilogy Subdivision No. 2 – H-2018-0102 PAGE 6
Exhibit A – Vicinity Map
Meridian City Council Meeting Agenda October 9, 2018 – Page 153 of 454
EXHIBIT A
Trilogy Subdivision No. 2 – H-2018-0102 PAGE 7
Exhibit B – Approved Trilogy Preliminary Plat (PP-15-015)
Meridian City Council Meeting Agenda October 9, 2018 – Page 154 of 454
EXHIBIT A
Trilogy Subdivision No. 2 – H-2018-0102 PAGE 8
Exhibit C – Proposed Final Plat
Meridian City Council Meeting Agenda October 9, 2018 – Page 155 of 454
EXHIBIT A
Trilogy Subdivision No. 2 – H-2018-0102 PAGE 9
Exhibit D. – Proposed Landscape Plan
Meridian City Council Meeting Agenda October 9, 2018 – Page 156 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5 H
Project File Number: H-2018-0076
Item Title: Findings of Fact — Belveal Subdivision
Meeting Notes:
Findings of Fact,, Conclusion of Law for Belveal
Subdivision (H-2018-0076) by TTS Development, LLC,
Located at 385 S. Locust Grove Rd.
u✓ APPROVED
I TEM SHEET
C ouncil Agenda I tem - 5.H.
Presenter:
Estimated Time f or P resentation:
Title of I tem - F indings of F act, C onclusion of L aw for B elveal Subdivision (H-2018-0076) by
T T S Development, L L C, Located at 385 S . L ocust Grove Rd.
AT TAC HM E NT S:
Description Type Upload D ate
F indings Findings/Orders 10/3/2018
E xhibit A E xhibit 10/3/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 157 of 454
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2018-0076 - 1 -
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND DECISION & ORDER
In the Matter of the Request for Rezone of 1.49 Acres of Land from the L-O to the C-C Zoning
District; Modification to the Development Agreement to Update the Uses Allowed on the Property
from those Allowed in the L-O District to those Allowed in the C-C District; and a Short Plat
Consisting of Two (2) Building Lots on 1.33 Acres of Land in the Proposed C-C Zoning District, by
TTS Development, LLC.
Case No(s). H-2018-0076
For the City Council Hearing Date of: September 25, 2018 (Findings on October 9, 2018)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of September 25, 2018, incorporated
by reference)
2. Process Facts (see attached Staff Report for the hearing date of September 25, 2018, incorporated
by reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of September 25,
2018, incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of September 25, 2018, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use
Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Community Development Department, the Public Works Department and any affected party
requesting notice.
Meridian City Council Meeting Agenda October 9, 2018 – Page 158 of 454
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2018-0076 - 2 -
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of September 25, 2018, incorporated by reference. The conditions are concluded to
be reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant’s request for rezone, development agreement modification and short plat is
hereby approved per the conditions of approval in the Staff Report for the hearing date of
September 25, 2018, attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Plat Duration
Please take notice that approval of a or short plat shall become null and void if the applicant
fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval
of the short plat (UDC 11-6B-7A).
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City
Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up
to two (2) years as determined and approved by the City Council may be granted. With all
extensions, the Director or City Council may require the preliminary plat, combined
preliminary and final plat or short plat to comply with the current provisions of Meridian City
Code Title 11. If the above timetable is not met and the applicant does not receive a time
extension, the property shall be required to go through the platting procedure again (UDC 11-
6B-7C).
Notice of Development Agreement Duration
The city and/or an applicant may request a development agreement or a modification to a
development agreement consistent with Idaho Code section 67-6511A. The development
agreement may be initiated by the city or applicant as part of a request for annexation and/or
rezone at any time prior to the adoption of findings for such request.
A development agreement may be modified by the city or an affected party of the development
agreement. Decision on the development agreement modification is made by the city council in
accord with this chapter. When approved, said development agreement shall be signed by the
property owner(s) and returned to the city within six (6) months of the city council granting the
modification.
A modification to the development agreement may be initiated prior to signature of the
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the city if filed prior to the end of the six (6) month approval
period.
E. Notice of Final Action and Right to Regulatory Takings Analysis
Meridian City Council Meeting Agenda October 9, 2018 – Page 159 of 454
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2018-0076 - 3 -
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of September 25, 2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 160 of 454
By action of the City Council at its regular meeting held on the
2018.
COUNCIL PRESIDENT JOE BORTON
COUNCIL VICE PRESIDENT LUKE CAVENER
COUNCIL MEMBER ANNE LITTLE ROBERTS
COUNCIL MEMBER TY PALMER
COUNCIL MEMBER TREG BERNT
COUNCIL MEMBER GENESIS MILAM
MAYOR TAMMY de WEERD
(TIE BREAKER)
Attest:
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City Clerk
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Copy served upon Applicant, Community Development Department, Public Works Department and City
Attorney.
By: Z W Dated:
City Clerk's Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION &ORDER
FILE NO(S). H-2018-0076 ZekveQ' - 4 -
Belveal Subdivision – RZ, SHP, MDA H-2018-0076 PAGE 1
STAFF REPORT
Hearing Date: September 25, 2018
TO: Mayor & City Council
FROM: Sonya Allen, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Belveal Subdivision – RZ, SHP, MDA (H-2018-0076)
I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST
The applicant, TTS Development, LLC, has submitted an application for a rezone (RZ) of 1.49 acres
of land from the L-O to the C-C zoning district; a modification to the existing development agreement
(MDA) to update the uses allowed on the property from those allowed in the L-O district to those
allowed in the C-C district; and a short plat (SHP) consisting of 2 building lots on 1.33 acres of land
in the proposed C-C zoning district.
II. SUMMARY RECOMMENDATION
Staff recommends approval of the proposed RZ, SHP and MDA applications in accord with the
provisions in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D.
The Meridian Planning & Zoning Commission heard these items on August 16, 2018. At the
public hearing, the Commission moved to recommend approval of the subject RZ request.
a. Summary of Commission Public Hearing:
i. In favor: Kent Brown, Applicant’s Representative; Brent Belveal
ii. In opposition: None
iii. Commenting: Robert Smith
iv. Written testimony: Kent Brown
v. Staff presenting application: Sonya Allen
vi. Other staff commenting on application: None
b. Key issue(s) of Public Testimony:
i. Applicant proposed to provide a 6-foot tall dog eared cedar or vinyl fence along north
property boundary.
c. Key Issues of Discussion by Commission:
i. None
d. Commission Change(s) to Staff Recommendation:
i. None
e. Outstanding Issue(s) for City Council:
i. None
The Meridian City Council heard these items on September 25, 2018. At the public hearing, the
Council approved the subject RZ, SHP and MDA requests.
a. Summary of City Council Public Hearing:
i. In favor: Kent Brown, Applicant’s Representative
ii. In opposition: None
iii. Commenting: None
EXHIBIT A
Meridian City Council Meeting Agenda October 9, 2018 – Page 162 of 454
Belveal Subdivision – RZ, SHP, MDA H-2018-0076 PAGE 2
iv. Written testimony: None
v. Staff presenting application: Sonya Allen
vi. Other staff commenting on application: None
b. Key issue(s) of Public Testimony:
i. None
c. Key Issues of Discussion by Council:
i. None
d. Key Council Changes to Staff/Commission Recommendation
i. None
III. PROPOSED MOTION
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2018-
0076, as presented in the staff report for the hearing date of September 25, 2018, with the following
modifications: (Add any proposed modifications).
Denial
After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0076,
as presented during the hearing on September 25, 2018, for the following reasons: (You should state
specific reasons for denial)
Continuance
I move to continue File Number H-2018-0076 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located at 385 S. Locust Grove Road, in the NE ¼ of Section 18, Township 3 North,
Range 1 East (Parcel No.: S1118110161)
B. Owners:
TTS Developments, LLC
745 N. Ralstin St.
Meridian, ID 83642
C. Applicant:
Same as owner
D. Representative:
Kent Brown, Kent Brown Planning Services
3161 E. Springwood Dr.
Meridian, ID 83642
E. Applicant's Statement/Justification: Please see applicant’s narrative for this information.
V. PROCESS FACTS
A. The subject application is for a rezone, short plat and development agreement modification. A
public hearing is required before the Planning & Zoning Commission and City Council on the
rezone request and only before the City Council on the short plat and development agreement
modification request, consistent with Meridian City Code Title 11, Chapter 5.
Meridian City Council Meeting Agenda October 9, 2018 – Page 163 of 454
Belveal Subdivision – RZ, SHP, MDA H-2018-0076 PAGE 3
B. Newspaper notifications published on: July 27, 2018; September 7, 2018 (City Council)
C. Radius notices mailed to properties within 300 feet on: July 20, 2018 (Commission); August 31,
2018 (City Council)
D. Published on Next Door: July 24, 2018 (Commission); September 4, 2018 (City Council)
E. Applicant posted notice on site(s) on: August 6, 2018 (Commission); September 6, 2018 (City
Council)
VI. LAND USE
A. Existing Land Use(s) and Zoning: There is a childcare facility on the western portion of the site;
the remainder of the site is undeveloped. The property is zoned L-O.
B. Character of Surrounding Area and Adjacent Land Use and Zoning:
1. North: Rural residential property, zoned R1 in Ada County
2. East: Single-family residential properties in Bellabrook Subdivision, zoned R-15
3. South: Vacant and developed commercial property, zoned C-G
4. West: Industrial property in Medimont Subdivision, zoned I-L
C. History of Previous Actions:
This property was annexed in 1999 with the requirement of a development agreement
[Woodbridge AZ-99-020 (parcel B of the annexation area), Resolution #287, DA Inst.
#100006603].
A modification to the development agreement as approved in 2009 (MDA-09-002, Inst.
#109074711).
A Certificate of Zoning Compliance for a daycare center for up to 28 children per day was
approved in 2012 (CZC-12-064).
A Certificate of Zoning Compliance for a 2,500 square foot addition to the existing daycare
center and an increase in the number of children cared for during the day to 130 was
approved in 2017 (A-2017-0191).
D. Utilities:
1. Location of sewer: A sanitary sewer main intended to provide service to the subject parcel,
currently exists in S. Locust Grove Road. A new sewer main will need to be extended into
the property to provide service to the individual lots.
2. Location of water: A water main intended to provide service to the subject parcel, currently
exists in S. Locust Grove Road. A new water main will need to be extended into the property
to provide service to the individual lots.
3. Issues or concerns: None
E. Physical Features:
1. Canals/Ditches Irrigation: There are no waterways that cross this site.
2. Hazards: Staff is unaware of any hazards that may exist on this property.
3. Flood Plain: This property does not lie within the flood plain.
Meridian City Council Meeting Agenda October 9, 2018 – Page 164 of 454
Belveal Subdivision – RZ, SHP, MDA H-2018-0076 PAGE 4
VII. COMPREHENSIVE PLAN POLICIES AND GOALS
The Comprehensive Plan Future Land Use Map (FLUM) designates this property as Mixed-Use
Community (MU-C).
The purpose of the MU-C designation is to allocate areas where community-serving uses and
dwellings are seamlessly integrated into the urban fabric. The intent is to integrate a variety of uses,
including residential, and to avoid mainly single-use and strip commercial type buildings. Non-
residential buildings in these areas have a tendency to be larger than in Mixed Use – Neighborhood
areas, but not as large as in Mixed Use – Regional areas. Goods and services in these areas tend to be
of the variety that people will mainly travel by car to, but also walk or bike to (up to 3 or 4 miles).
Employment opportunities for those living in and around the neighborhood are encouraged.
Developments are encouraged to be designed according to the conceptual MU-C plan depicted below
(Figure 3-3 in the Comprehensive Plan, pg. 27).
Policies: Staff finds the following Comprehensive Plan policies to be applicable to this application
and apply to the proposed use of this property (staff analysis in italics):
“Require appropriate landscape and street buffers along transportation corridors (setback,
vegetation, low walls, berms, etc.).” (3.06.02F)
A 25-foot wide street buffer with landscaping is required along S. Locust Grove Road, an
arterial street, in accord with the standards listed in UDC 11-3B-7C. There is an existing
landscaped street buffer that complies with UDC standards.
“Protect existing residential properties from incompatible land use development on adjacent
parcels.” (3.06.01F)
If a residential use still exists adjacent to the north property boundary at the time of lot
development and/or redevelopment, a 25-foot wide buffer will be required in accord with
UDC Table 11-2B-3, landscaped in accord with the standards listed in UDC 11-3B-9C.
“Restrict curb cuts and access points on collectors and arterial streets.” (3.06.02D)
Only one access for this site is approved as shown on the plat; there is no local street access
available to this property.
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“Permit new development only where urban services can be reasonably provided at the time
of final approval and development is contiguous to the City.” (3.01.01F)
City sewer and water service is available and will be extended by the applicant with
development of the property in accord with UDC 11-3A-21.
VIII. UNIFIED DEVELOPMENT CODE (UDC)
A. Purpose Statement of Zone (UDC 11-2B-1): The purpose of the commercial districts is to provide
for the retail and service needs of the community in accordance with the Meridian comprehensive
plan. Six (6) districts are designated which differ in the size and scale of commercial structures
accommodated in the district, the scale and mix of allowed commercial uses, and the location of
the district in proximity to streets and highways (UDC 11-2B-1).
B. Schedule of Use: Unified Development Code (UDC) Table 11-2B-2 lists the principal permitted
(P), accessory (A), conditional (C), and prohibited (-) uses in the C-C zoning district. Any use not
explicitly listed, or listed as a prohibited use is prohibited. Flex space and office uses are listed as
a permitted use in the C-C zoning district. Expansion of the existing daycare use requires CUP
approval.
C. Dimensional Standards: Development of the site should be consistent with the dimensional
standards listed in UDC Table 11-2B-3 for the C-C zoning district.
D. Landscaping: NA (Street buffer landscaping already exists on this site in accord with the
standards listed in UDC 11-3B-7C.)
E. Off-Street Parking: Off-street parking is required in accord with UDC 11-3C-6B for non-
residential uses.
IX. ANALYSIS
A. Analysis of Facts Leading to Staff Recommendation:
1. Development Agreement (DA) Modification: A modification to the existing DA to update
the uses allowed on the property from those allowed in the L-O district to those allowed in the C-
C district consistent with the proposed rezone request. The existing DA provisions are included in
Exhibit A.6.
Staff recommends new provisions are included in the DA that require future development of the
site to substantially comply with the conceptual development plan and building elevations
included in Exhibits A.4 and A.5; and the design standards listed in the Architectural Standards
Manual. See Section I in Exhibit B for the changes recommended by Staff to the DA. No other
changes are proposed or recommended by Staff.
2. Rezone:
The applicant has applied for a rezone of 1.49 acres of land from the L-O to the C-C zoning
district. As discussed above in Section VII, the proposed zoning is consistent with the
corresponding FLUM designation of MU-C and the policies in the Comprehensive Plan as noted.
The legal description submitted with the application, included in Exhibit C, shows the boundaries
of the property proposed to be rezoned.
The applicant has submitted a conceptual development plan, included in Exhibit A.2, showing
how the site is proposed to develop with 2 commercial buildings, associated parking areas and a
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driveway access via S. Locust Grove Rd. Conceptual elevations were also submitted for the
future buildings on the site, included in Exhibit A.5.
3. Short Plat
The applicant has submitted a short plat application consisting of 2 building lots on 1.33 acres
land in a proposed C-C zoning district (see Exhibit A.3).
Existing Structures: There is one existing structure on the western portion of this site that will
be retained until redevelopment occurs. The concept plan demonstrates how the site may
redevelop upon removal of this structure.
Dimensional Standards: Future development on the site is required to comply with the
dimensional standards listed in UDC Table 11-2B-3 for the C-C zoning district. The structures
depicted on the concept plan comply with the setback requirements of the district.
Access: One driveway access exists to this site via S. Locust Grove Road Drive which is
proposed to remain. This driveway will provide access to both of the proposed lots. An easement
is depicted on the plat on Lot 2, Block 1 for the driveway and Note #6 describes the easement. No
other accesses are proposed or approved with this application.
Because local street access is not available, the UDC (11-3A-3A) requires the property owner to
grant cross-access/ingress-egress easements to adjoining properties. Therefore, staff
recommends a cross-access easement and driveway stubs are provided to the property to
the north (parcel #S1118110130) and to the south (parcel #R5901170120). A copy of the
recorded easements should be submitted with the short plat for City Engineer signature and
a note should be included on the plat referencing the recorded instrument numbers of the
easements.
Waterways: There are no waterways that cross this site.
Utilities: The UDC (11-3A-21) requires all development to connect to the City water and sewer
system unless otherwise approved by the City Engineer. Water and sewer services are currently
provided to the existing building at the rear of the property.
Adequate fire protection shall be required in accord with the appropriate fire district standards.
Street lighting is required to be installed with development of this property in accord with the
City’s adopted standards, specifications and ordinances.
Pressurized Irrigation (PI): The UDC (11-3A-15) requires an underground PI system to be
provided for this development in accord with UDC 11-3A-15.
Landscaping: A 25-foot wide street buffer landscaped in accord with the standards listed in UDC
11-3B-7C exists on the site; no other landscaping is required with the subdivision. Note: If the
abutting property to the north is still a residential use at the time of lot development, a 25-foot
wide landscape buffer will be required in accord with the standards listed in UDC 11-3B-9C.
Sidewalk: Sidewalks are required to be constructed with development in accord with the
standards listed in UDC 11-3A-17. Typically, a 5-foot wide detached sidewalk would be required
along S. Locust Grove Rd., an arterial street; however, because there is an existing attached
sidewalk that is in good condition, the Director is waiving this requirement as allowed by UDC
11-3A-17C.
Fencing: All fencing is required to comply with the standards listed in UDC 11-3A-7C.
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Certificate of Zoning Compliance (CZC): A CZC is required to be submitted prior to issuance
of any building permits on the site to ensure compliance with UDC standards and the conditions
noted in Exhibit B.
Design Review: All future structures are required to comply with the design standards listed in
the Architectural Standards Manual. A design review application is required to be submitted
concurrently with the CZC application(s).
In summary, Staff recommends approval of the proposed rezone, short plat and development
agreement modification requests for this site per the provisions listed in Exhibit B of this report
in accord with the findings contained in Exhibit D.
X. EXHIBITS
A. Drawings/Other
1. Vicinity/Zoning and Aerial Map
2. Conceptual Development Plan (dated: March 12, 2018)
3. Short Plat (dated: 2/20/2017)
4. Landscape Plan/Exhibit Map for Lot Layout (dated: 2/20/2017)
5. Conceptual Building Elevations (dated: 12/14/2017)
6. Existing & Proposed Development Agreement Provisions
B. Agency & Department Comments
C. Legal Description & Exhibit Map for Rezone Boundary
D. Required Findings from Unified Development Code
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A. Drawings
1. Vicinity/Zoning & Aerial Map
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2. Conceptual Development Plan (dated: March 12, 2018)
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3. Short Plat (dated: 04/11/2018)
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4. Landscape Plan (dated: 08/23/2017)
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5. Conceptual Building Elevations (dated: 12/14/2017)
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6. Existing Development Agreement Provisions
Section 4 – USES PERMITTED BY THIS AGREEMENT:
4.1 The uses allowed pursuant to this Agreement are only those in the L -O zoning under
City’s Zoning Ordinance codified as Meridian Unified Development Code §11-2B-2.
4.2 No change in the uses specified in this Agreement shall be allowed without modification
of this Agreement.
Section 6 – CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY.
6.1 “Owner” shall develop the “Property” in accordance with the following special
conditions:
6.1.1 In accordance with the provisions of Section 4 of this Agreement, which are adopted
herein at reference as if set forth at length.
6.1.2 Sanitary sewer and water service shall be extended to and through the property within
three years of the approval of this Amendment by City Council or unless development of
the Property happens before the 36 month time limit is up. The Owner/Developer shall
submit a surety (letter of credit or cash), along with a bid, for 110% of the cost of
installation of these improvements prior to issuance of the Certificate of Zoning
Compliance. The Owner/Developer shall coordinate routing and placement of lines with
the Public Works Department.
6.1.3 The undeveloped portion of the Property shall be mowed and kept free of weeds greater
than 8” tall.
6.1.4 A Certificate of Zoning Compliance application shall be submitted to the Planning
Department for the establishment of the proposed use.
6.1.5 Landscaping (i.e. street buffers, buffers to residential uses, parking lot landscaping, etc.)
shall be installed on the Property in accordance with the standards listed in UDC 11-3B.
Landscaping may be installed in phases over a period of three years of the approval of
this Amendment by City Council or unless development of the Property happens before
the 36 month time limit is up. A landscape plan, in compliance with current UDC
standards, shall be submitted for review and approval with the Certificate of Zoning
Compliance application. A surety (letter of credit or cash), along with a bid, for 110% of
the amount of the cost of the required landscape improvements, shall be submitted to the
City prior to issuance of the Certificate of Zoning Compliance.
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B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS & CONDITIONS
1. PLANNING DEPARTMENT
1.1 Development Agreement Modification
1.1.1 The Development Agreement for Woodbridge (AZ-99-020, Inst. #100006603; MDA-09-002,
Inst. #109074711) shall be amended as follows:
Section 4:
4.1 The uses allowed pursuant to this Agreement are only those in the L-O C-C zoning under
City’s Zoning Ordinance codified as Meridian Unified Development Code 11-2B-2.
Include new provisions in the agreement, as follows:
“Future development of the site shall substantially comply with the conceptual development
plan and building elevations included in Exhibit ___.” [Include the conceptual development
plan and building elevations in staff report Exhibits A.4 and A.5 in the development
agreement as an exhibit(s)].
Future development shall comply with the design standards listed in the Architectural
Standards Manual and structure and site design standards set forth in UDC 11-3A-19.
Note: All other provisions remain the same.
The amended DA shall be signed by the property owner and returned to the City within six (6)
months of the City Council granting approval of the modification.
1.2 Site Specific Conditions of Approval – Short Plat
1.2.1 Applicant shall meet all terms of the development agreement for this subdivision.
1.2.2 The final plat prepared by Idaho Survey Group, LLC, stamped on 04/11/2018 by Gregory G.
Carter, shall be revised as follows:
a. Include a note stating direct lot access via S. Locust Grove Road, other than the access
approved with this subdivision, is prohibited as set forth in UDC 11-3A-3.
b. The 25-foot wide street buffer required along S. Locust Grove Rd. shall be on a common lot
or on a permanent dedicated buffer, maintained by the property owner of business owner’s
association as set forth in UDC 11-3B-7C.2a; depict and include a note accordingly.
c. Include a call-out for the easement described in Note #7 and graphically depicted on the plat
(i.e. see note #7).
d. Include the symbol depicted on the plat for the access driveway in the Legend.
e. Include a note on the plat referencing the recorded instrument numbers of the cross-access
easements required to the properties to the north (parcel #S1118110130) and south (parcel
#R5901170120).
1.2.3 The landscape plan prepared by Breckon Land Design, dated 08/23/2017, is approved as
submitted.
1.2.4 Submit a copy of the recorded easements granting cross-access to the properties to the north
(parcel #S1118110130) and south (parcel #R5901170120) with the plat for City Engineer
signature.
1.2.5 All fencing is required to comply with the standards listed in UDC 11-3A-7C.
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1.2.6 If the City Engineer’s signature has not been obtained on the short plat within two (2) years of the
City Council’s approval thereof, the short plat shall become null and void unless a time extension
is obtained, per UDC 11-6B-7.
1.2.7 Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
1.2.8 Applicant shall be responsible for the extension of sanitary sewer and/or water services to each
lot, and abandon any existing services that do not fall within design guidelines.
1.3 Ongoing Conditions of Approval
1.3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets
the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth
in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14.
1.3.2 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a
minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the
area.
1.3.3 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set
forth in UDC 11-3A-11.
1.3.4 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping
and constructed features within the clear vision triangle consistent with the standards in UDC 11-
3A-3.
4. PUBLIC WORKS DEPARTMENT
2.1 SITE SPECIFIC CONDITIONS OF APPROVAL
2.1.1 A street light plan will need to be included in the final plat application. Street light plan
requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can
be found at http://www.meridiancity.org/public_works.aspx?id=272
2.1.2 Applicant shall be responsible for the extension of sanitary sewer and water mainlines into the
site to provide service to the individual lots. Any existing stubs that are not utilized for this
project will need to be properly abandoned per Meridian Public Works Department Standards.
2.2 General Conditions of Approval
2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works
Department, and execute standard forms of easements for any mains that are required to provide
service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover
from top of pipe to sub-grade is less than three feet than alternate materials shall be used in
conformance of City of Meridian Public Works Departments Standard Specifications.
2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water
mains to and through this development. Applicant may be eligible for a reimbursement
agreement for infrastructure enhancement per MCC 8-6-5.
2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
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review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to development plan approval.
2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or
well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
prior to receiving development plan approval.
2.2.5 All existing structures that are required to be removed shall be prior to signatur e on the final plat
by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and
possible reassignment of street addressing to be in compliance with MCC.
2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC
11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
2.2.7 Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at
(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated,
road base approved by the Ada County Highway District and the Final Plat for this subdivision
shall be recorded, prior to applying for building permits.
2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted
fencing, landscaping, amenities, etc., prior to signature on the final plat.
2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance surety
for such improvements in order to obtain City Engineer signature on the final plat as set forth in
UDC 11-5C-3B.
2.2.12 Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office.
2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H.
2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
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2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a
minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure
that the bottom elevation of the crawl spaces of homes is at least 1-foot above.
2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan
requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy
of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272.
2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount
of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure
prior to final plat signature. This surety will be verified by a line item cost estimate provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, water and reuse infrastructure for
duration of two years. This surety will be verified by a line item cost estimate provided by the
owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
3. POLICE DEPARTMENT
3.1 The Police Department has no comments on this application.
4. FIRE DEPARTMENT
Project Overview:
1. Level of Service Travel time from nearest fire station (level of service expectation = 5
minutes)
This development is 2:00 minutes from the nearest fire station. If approved, the Fire
Department can meet the response time requirements.
2. Resource reliability Current reliability of closest fire station (expectation should be 85% or
greater)
This development is closest to Fire Station #3. Current reliability is 90% from this station
and meets the targeted goal of 85% or greater.
3. Resource allocation Risk Factor (1=residential, 2=residential with hazards, 3=commercial,
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4=commercial with hazards, 5=industrial)
This proposed commercial development has a risk factor of 3, in which current resources
would be adequate to supply service to this propose project.
4. Resources available Water Supply (list expectations)
Water supply for this proposed development requires 2250 gallons per minute for two
hours. (Approximate – see appendix B of the 2015 International Fire Code)
5. Accessibility Roadway Access, traffic
This project meets all required road widths and turnarounds. There will need to be “NO
Parking Fire Lane” signs installed on the driveway.
6. Specialty needs
a. Aerial device needed for development?
i. If yes, is one available within a 10 minute travel time
This proposed development will require an aerial device response in the case of a structure
fire. The closest truck company is 2 minutes travel time (in perfect conditions) to the
proposed development, and therefore the Fire Department can meet this need in the
required timeframe.
b. Other specialty needs (water rescue, hazmat, technical rescue)?
i. If yes, is one available within a 5 minute travel time?
There are no specialty needs on this project.
7. Other Comments
There appears to not be any additional parking for visitors. The fire department is
concerned that the roadways will become congested with vehicles.
4.1 Commercial and office occupancies will require a fire-flow consistent with International
Fire Code Appendix B to service the proposed project. Fire hydrants shall be placed
per Appendix C.
4.2 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department or
their designee in accordance with International Fire Code Section (IFC) 508.5.4 as
follows:
a. Fire hydrants shall have a Storz LDH connection in place of the 4 ½” outlet.
The Storz connection may be integrated into the hydrant or an approved adapter
may be used on the 4 1/2" outlet.
b. Fire hydrants shall have the Storz outlet face the main street or parking lot drive aisle.
c. Fire hydrants shall be placed on corners when spacing permits.
d. Fire hydrants shall not have any vertical obstructions to outlets within 10’.
e. Fire hydrants shall be placed 18” above finished grade to the center of the Storz
outlet.
f. Fire hydrants shall be provided to meet the requirements of the Meridian Water
Dept. Standards.
g. Show all proposed or existing hydrants for all new construction or
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additions to existing buildings within 1,000 feet of the project.
4.3 In accordance with International Fire Code Section 503.2.5 and Appendix D, any
roadway greater than 150 feet in length that is not provided with an outlet shall be
required to have an approved turn around. Phasing of the project ma y require a
temporary approved turn around on streets greater than 150' in length with no outlet. Cul-
D-Sacs shall be 96’ in diameter minimum and shall be signed “No Parking Fire Lane” per
International Fire Code Sections 503.3 & D103.6.
4.4 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’
inside and 48’ outside, per International Fire Code Section 503.2.4.
4.5 Ensure that all yet undeveloped parcels are maintained free of combustible
vegetation as set forth in International Fire Code Section 304.1.2.
4.6 Operational fire hydrants, temporary or permanent street signs, and access roads
with an all-weather surface are required to be installed before combustible
construction material is brought onto the site, as set forth in International Fire
Code Section (IFC) 501.4.
4.7 Provide a Fire Department Key box entry system for the complex prior to
occupancy as set forth in International Fire Code Section 506.
4.8 The applicant shall work with Public Works and Planning Department staff to
provide an address identification plan and a sign which meets the requirements of
the City of Meridian sign ordinance and is placed in a position that is plainly legible
and visible from the street or road fronting the property, as set forth in International
Fire Code Section 505.1 and Meridian Amendment 104-4-1.
4.9 All portions of the buildings located on this project must be within 150’ of a
paved surface as measured around the perimeter of the building as set forth in
International Fire Code Section 503.1.1.
4.10 As set forth in International Fire Code Section 504.1, multi-family and commercial
projects shall be required to provide an additional sixty inches (60”) wide access point to the
building from the fire lane to allow for the movement of manual fire suppression equipment
and gurney operations. The unobstructed breaks in the parking stalls shall be provided so
that building access is provided in such a manner that the most remote part of a building can
be reached with a length of 150' fire hose as measured around the perimeter of the building
from the fire lane. Code compliant handicap parking stalls may be included to assist meeting
this requirement. Contact the Meridian Fire Department for details.
5. PARKS DEPARTMENT
5.1 The Park’s Department has no comments on this application.
6. ADA COUNTY HIGHWAY DISTRICT
6.1 Site Specific Conditions of Approval
6.1.1 Consistent with ACHD’s Minor Improvements Policy, the applicant should be required to
correct deficiencies or replace deteriorated facilities on Locust Grove Road abutting the
site.
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6.1.2 Locust Grove Road is classified as a minor arterial roadway. Other than the access
specifically approved with this application, direct lot access is prohibited to this roadway
and should be noted on the final plat.
6.1.3 A Traffic Impact Fee may be assessed by ACHD and will be due prior to issuance of a
building permit. Please contact the ACHD Planner (see below) for information regarding
impact fees.
6.1.4 Plans shall be submitted to the ACHD Development Services Department for plans
acceptance, and impact fee assessment (if an assessment is applicable).
6.1.5 Comply with the Standard Conditions of Approval as noted below.
6.2 Standard Conditions of Approval
6.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all
easements). Any existing irrigation facilities shall be relocated outside of the ACHD right-of-
way (including all easements).
6.2.2 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all
easements). Any existing irrigation facilities shall be relocated outside of the ACHD right-of-
way (including all easements).
6.2.3 Private Utilities including sewer or water systems are prohibited from being located within the
ACHD right-of-way.
6.2.4 In accordance with District policy, 7203.6, the applicant may be required to update any existing
non-compliant pedestrian improvements abutting the site to meet current Americans with
Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of
ADA compliance to District Development Review staff for review.
6.2.5 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the
construction of the proposed development. Contact Construction Services at 387-6280 (with file
number) for details.
6.2.6 A license agreement and compliance with the District’s Tree Planter policy is required for all
landscaping proposed within ACHD right-of-way or easement areas.
6.2.7 All utility relocation costs associated with improving street frontages abutting the site shall be
borne by the developer.
6.2.8 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The
applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The
applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days
prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic
Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during
any phase of construction.
6.2.9 Utility street cuts in pavement less than five years old are not allowed unless approved in writing
by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for
details.
6.2.10 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC
Standards and approved supplements, Construction Services procedures and all applicable ACHD
Standards unless specifically waived herein. An engineer registered in the State of Idaho shall
prepare and certify all improvement plans.
Meridian City Council Meeting Agenda October 9, 2018 – Page 182 of 454
Belveal Subdivision – RZ, SHP, MDA H-2018-0076 PAGE 21
6.2.11 Construction, use and property development shall be in conformance with all applicable
requirements of ACHD prior to District approval for occupancy.
6.2.12 No change in the terms and conditions of this approval shall be valid unless they are in writing
and signed by the applicant or the applicant’s authorized representative and an authorized
representative of ACHD. The burden shall be upon the applicant to obtain written confirmation
of any change from ACHD.
6.2.13 If the site plan or use should change in the future, ACHD Planning Review will review the site
plan and may require additional improvements to the transportation system at that time. Any
change in the planned use of the property which is the subject of this application, shall require the
applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time
unless a waiver/variance of the requirements or other legal relief is granted by the ACHD
Commission.
Meridian City Council Meeting Agenda October 9, 2018 – Page 183 of 454
Belveal Subdivision – RZ, SHP, MDA H-2018-0076 PAGE 22
C. Legal Description & Exhibit Map for Rezone Boundary
Meridian City Council Meeting Agenda October 9, 2018 – Page 184 of 454
Belveal Subdivision – RZ, SHP, MDA H-2018-0076 PAGE 23
Meridian City Council Meeting Agenda October 9, 2018 – Page 185 of 454
Belveal Subdivision – RZ, SHP, MDA H-2018-0076 PAGE 24
D. Required Findings from Unified Development Code
1. Rezone Findings:
Upon recommendation from the Commission, the Council shall make a full investigation
and shall, at the public hearing, review the application. In order to grant an annexation, the
Council shall make the following findings:
a. The map amendment complies with the applicable provisions of the Comprehensive
Plan;
The Applicant is proposing to rezone the subject 1.49 acre property with a C-C zoning district
consistent with the MU-C FLUM designation for this property. The City Council finds that
the proposed map amendment and future commercial use of the property complies with the
provisions of the Comprehensive Plan and should be compatible with the adjacent residential,
commercial and industrial uses (see section VII above for more information).
b. The map amendment complies with the regulations outlined for the proposed district,
specifically the purpose statement;
The City Council finds that the proposed map amendment to the C-C zoning district is
consistent with the purpose statement for the commercial districts as detailed in Section VIII
above.
c. The map amendment shall not be materially detrimental to the public health, safety,
and welfare;
Based on public testimony, the City Council finds that the proposed zoning map amendment
will not be detrimental to the public health, safety or welfare.
d. The map amendment shall not result in an adverse impact upon the delivery of services
by any political subdivision providing public services within the City including, but not
limited to, school districts; and,
The City Council finds that the proposed zoning amendment will not result in any adverse
impact upon the delivery of services by any political subdivision providing services to this
site.
e. The annexation is in the best of interest of the City (UDC 11-5B-3.E).
The City Council finds rezoning this property to the C-C zoning district is in the best interest
of the City.
2. Short Plat Findings:
In consideration of a short plat, the decision-making body shall make the following findings:
a. The plat is in conformance with the Comprehensive Plan and is consistent with the Unified
Development Code;
The Comprehensive Plan designates the future land use of this property as MU-C; the proposed
zoning is C-C. The City Council finds the proposed short plat complies with the Comprehensive
Plan and the dimensional standards in the UDC for the C-C zoning district.
b. Public services are available or can be made available and are adequate to accommodate
the proposed development;
The City Council finds that public services are adequate to serve the site.
Meridian City Council Meeting Agenda October 9, 2018 – Page 186 of 454
Belveal Subdivision – RZ, SHP, MDA H-2018-0076 PAGE 25
c. The plat is in conformance with scheduled public improvements in accord with the City’s
capital improvements program;
The City Council finds that the development will not require the expenditure of capital
improvement funds. All required utilities are being provided with the development of the property
at the developer’s expense.
d. There is public financial capability of supporting services for the proposed development;
The City Council finds that the development will not require major expenditures for providing
supporting services. The developer and/or future lot owner(s) will finance the extension of sewer,
water, utilities and pressurized irrigation to serve the project.
e. The development will not be detrimental to the public health, safety or general welfare; and
The City Council recognizes the fact that traffic and noise may increase with the approval of this
subdivision; however, staff does not believe that any additional amount generated will be
detrimental to the general welfare of the public in the surrounding area. The City Council finds
that the development of this site will not involve uses that will create nuisances that would be
detrimental to the public health, safety or general welfare.
f. The development preserves significant natural, scenic or historic features.
The City Council is not aware of any significant natural, scenic or historic features associated
with the development of this site.
Meridian City Council Meeting Agenda October 9, 2018 – Page 187 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 51
Project File Number:
Item Title: Agreement for Community Service Workers
Meeting Notes:
Agreement for Use of Sheriff's Community Service
(SCS) Workers
L✓i APPROVED
I TEM SHEET
C ouncil Agenda I tem - 5.I .
Presenter: M ike Barton
Estimated Time f or P resentation: 1 minute
Title of I tem - Agreement for Use of S heriff's C ommunity Service (S C S ) Workers
AT TAC HM E NT S:
Description Type Upload D ate
S C S Agreement Cover Memo 10/4/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 188 of 454
AGREEMENT N0. 13021b
AGREEMENT FOR USE OF
SHERIFF'S COMMUNITY SERVICE (SCS) WORKERS
This AGREEMENT is entered into by and between the Ada County, a duly formed and
existing county pursuant to the laws and constitution of the State of Idaho (County), and
City of Meridian (Agency).
WHEREAS, the County operates the SCS program in which offenders perform
community service for non-profit organizations within the boundaries of Ada and Canyon
Counties;
WHEREAS, the Agency desires to utilize SCS workers to accomplish certain
community service activities, as more thoroughly described below;
WHEREAS, both parties agree that utilization of SCS workers is a constructive means of
working towards the betterment, welfare and beautification of the community while maximizing
tax dollars.
NOW, THERFORE, for and in consideration of the mutual covenants and promises
contained herein, the parties agree as follows:
1. General Agency Information:
Agency Name: QI: of Mardian
Point of Contact: Mike Barton Parks Ruperintendent
Agency Address: 33 E. Broadwayvenue Meridian Idaho 83 42
Email Address: mbarton@meridiancitv.org
Telephone No.: 208-8R8-3579 Cell: _ 208440-8742
Emergency Contact Person: Mike Barton
Emergency Contact Number. _208-440-8742
2. Term and Termination:
a. The term of this Agreement shall begin on the date of execution and shall extend
through September 30, 2019. The Agreement shall be subject to annual renewals upon the
written mutual consent of the parties, with each renewal period to begin on October 1 and
continue through September 30 of the following calendar year.
AGREEMENT FOR USE OF SHERIFF'S COMMUNITY SERVICE (SCS) WORKERS —
PAGE 1
AGREEMENT FOR USE OF SHERIFF’S COMMUNITY SERVICE (SCS) WORKERS –
PAGE 2
b. Each party has a right to terminate the Agreement upon no fewer than thirty (30) days’
written notice.
3. Agency Responsibilities: During the term of this Agreement, the Agency shall be
responsible for the following:
a. Coordinating the use of SCS workers with the Ada County Sheriff’s Office Alternative
Sentencing Case Management staff.
b. Providing the Ada County Sheriff’s Office with an inclusion and exclusion list along with
a scope of services to be provided by each community service worker along with the
current capacity of the program.
c. Maintaining communication with the designated SCS liaison on a regular basis.
d. Providing all training on safety rules, participation regulations and equipment usage to all
SCS workers as necessary, and upon request by the County, providing reasonable
documentation that such training has been completed. At a minimum, Agency or the
work site must provide the following safety equipment (if applicable to the type of work
performed): eye protection, ear protection, face protection, gloves, and all other items
reasonable necessary to maintain and comply with safety guidelines. SCS workers are
not to perform any labor tasks involving the direct use of heavy machinery including, but
not limited to:
x Forklifts;
x Wood chippers;
x Trash compactors; or
x Construction equipment.
All SCS labor is to be performed on the ground. SCS workers are not permitted to
complete any labor above ground level through the use of a ladder, scissor lift or lift
basket.
e. Immediately contacting the Ada County Sheriff’s Office if any SCS participant causes
disruption, fails to cooperate, or leaves the work site without permission.
f. Immediately reporting all injuries to the Ada County Sheriff’s Office both vocally and in
writing, in a form to be provided to the SCS worker and the Agency by the County.
g. All SCS workers are to remain on location at the Agency at all times during their
scheduled shift, unless given the express prior consent of the County to do otherwise.
h. Attending regularly scheduled safety briefings hosted by the Ada County Sheriff’s Office
along with the Ada County Risk Management Division.
i. Accurately recording and tracking the SCS hours served by the SCS worker on the
County-issued timesheet. The Agency shall ensure that the SCS worker is signed in and
out by a designated employee each time they report to serve their SCS.
j. Providing updated signature cards to the SCS liaison prior to a new SCS supervisor
signing off on SCS workers’ timesheets.
Meridian City Council Meeting Agenda October 9, 2018 – Page 190 of 454
AGREEMENT FOR USE OF SHERIFF’S COMMUNITY SERVICE (SCS) WORKERS –
PAGE 3
k. Providing a safe work environment in accordance with applicable laws that is free from
harassment, criminal activity, discrimination, etc.
l. Creating and maintaining a formal, written complaint process for SCS workers. Agency
shall submit any such written complaints to the Ada County Sheriff’s Office
immediately.
m. Ensuring that Agency personnel have no personal relationships with SCS workers. In the
event any Agency personnel knows a SCS worker other than in the capacity of SCS work
performed hereunder, Agency shall immediately notify the Ada County Sheriff’s Office
of the nature of the relationship in writing.
4. County Responsibilities: During the term of this Agreement, the County shall be
responsible for the following:
a. As available, providing SCS workers to Agency on an as needed basis. SCS workers
assigned to the Agency will be screened accordingly to the Agency’s inclusion and
exclusion criteria and capable of performing basic manual labor activities.
b. Providing supervisory, policy and security information to the Agency personnel who
work with the SCS workers, as requested.
c. Providing workers’ compensation insurance for each SCS worker.
d. Responding “on-site” as requested by the Agency to address SCS worker issues, handle
uncooperative SCS workers or otherwise assist the Agency with controlling and
managing SCS workers.
5. Other Terms and Conditions:
a. Workers’ compensation premiums are based on experience ratings. In an effort to
minimize expense related to workers’ compensation claims, the Agency and County shall
conduct a quarterly review of workers’ compensation claims received the County that are
directly related to the Agency’s use of SCS workers. If the incurred claims cost
attributable to SCS laborers assigned to the Agency exceed the annual premium of the
County (as determined by Ada County Risk Management), the County will advise the
Agency of such increase and the Agency will be offered the option to:
i. cease use of SCS workers immediately; or
ii. pay a fee set by the County to reimburse the County of the increased workers’
compensation premiums.
b. In an effort to proactively address safety issues, the County and the Agency will conduct,
at a minimum, annual reviews for the type of work to be performed by SCS workers
while working for the Agency. This review is designed to assess risk, safety concerns,
and to review the Agency’s lost prevention efforts. Loss prevention efforts will include,
but are not limited to, a review of the following: job site visits, review/inspection of tools
Meridian City Council Meeting Agenda October 9, 2018 – Page 191 of 454
AGREEMENT FOR USE OF SHERIFF’S COMMUNITY SERVICE (SCS) WORKERS –
PAGE 4
and safety gear utilized by SCS workers, review of all safety training and instruction
provided by the Agency, claims experience for the Agency, accident reviews for the
Agency and review of all documentation of all loss prevention efforts undertaken or
extended by the Agency.
c. Indemnification (County). County shall defend, indemnify, and hold Agency, its
officers, agents, and employees harmless for injuries to persons or property resulting
from the wrongful acts of County, its officers, agents or employees in performing the
duties described in this Agreement. Such indemnification and defense shall be limited to
only those claims, and only to the extent that, County itself could be liable under state
and federal statutes, regulations, common law, and other law. County's indemnification
and defense of Agency herein is further limited by all defenses, burdens of proof,
immunities, and limitations on damages to which County would be entitled if the claims
were asserted against County.
d. Indemnification (Agency). Agency shall defend, indemnify, and hold the County, its
officers, agents, and employees harmless for all claims, losses, actions, damages,
judgments, costs, expenses, and/or injuries to persons or property arising out of or in
connection with any activities, acts, or omissions of Agency, its officers, agents or
employees. In the event County is alleged to be liable on account of any activities, acts,
or omissions of Agency, its officers, agents or employees, then Agency shall defend such
allegations through counsel chosen by County and Agency shall bear all costs, fees, and
expenses of such defense, including, but not limited to, all attorney fees and expenses,
court costs, and expert witness fees and expenses. Such indemnification and defense shall
be limited to only those claims, and only to the extent that, Agency itself could be liable
under state and federal statutes, regulations, common law, and other law.
e. Independent Contractor. Agency is, and shall perform this Agreement as, an
independent contractor and, as such, shall have and maintain complete control over all its
employees and operations, except as otherwise provided herein. Neither Agency, nor
anyone employed by it, shall represent, act, purport to act, or be deemed to be the agent,
representative, employee, or servant of County. As an independent contractor, Agency shall
be solely responsible for payment of wages, all federal and state withholding taxes, liability
insurance, and such compensation insurance and such other obligations as are the legal
responsibility of an employer.
f. Modification. Except as may otherwise be provided herein, provisions of this
Agreement may be modified, amended or waived only by a written document specifically
identifying this Agreement and signed by an authorized representative of each party.
Meridian City Council Meeting Agenda October 9, 2018 – Page 192 of 454
AGREEMENT FOR USE OF SHERIFF’S COMMUNITY SERVICE (SCS) WORKERS –
PAGE 5
g. Waiver. The failure of either party at any time to require performance by the other of
any provision and any waiver by any party of any breach of any provision of this
Agreement shall not be construed as a waiver of any continuing or succeeding breach, a
waiver of the provision itself, or a waiver of any right under this Agreement.
h. Costs and Fees. If either party brings any action for any relief against the other,
declaratory or otherwise, arising out of this Agreement, use of the Premises, or
enforcement of the terms hereof, the prevailing party shall be entitled to recover any and
all reasonable court costs and attorney’s fees.
i. Survival. All covenants, conditions, indemnifications and other elements in this
Agreement which may involve performance subsequent to any termination or expiration
of this Agreement or which cannot be reasonably ascertained or fully-performed until
after termination or expiration of this Agreement shall survive.
j. Notices. All notices required to be given hereunder shall be in writing and shall be
deemed delivered immediately if hand-delivered and 48 hours after depositing the same
in the U.S. mail, certified or registered, postage prepaid, addressed to the respective
addresses set forth below, or at such other addresses as the parties may from time to time
notify the other in writing.
County: A g e n c y :
DeLanie Valentine __________________________________
7180 Barrister Drive __________________________________
Boise, ID 83704 __________________________________
k. Governing Law. This Agreement shall be construed in accordance with and governed
by the laws of the State of Idaho.
l. Entire Agreement. This Agreement constitutes the entire agreement of the parties and
all other agreements, whether oral or written, relative to SCS workers/ services only
which are not contained herein are hereby superseded and of no force and effect.
m. Signor Authority. Each individual executing this Contract on behalf of an entity
represents and warrants that he or she is duly authorized to execute and deliver this
Contract on behalf of said entity in accordance with duly adopted organizational
documents or Contracts and, if appropriate, a resolution of the entity, and that this
Contract is binding upon said entity in accordance with its terms.
Meridian City Council Meeting Agenda October 9, 2018 – Page 193 of 454
IN WITNESS WHEREOF, the parties have hereunto executed this Agreement to be
effective as herein provided.
DATED this 23r4ay of Ocjxaa r , 2418.
Board of Ada County Commissioners
By: (4) L. Case, Commissioner
By:
J' Tibbs, Commissi ner
By:
Rick Visser, Commissioner
ATTEST:
r-
Christopher D. Rich, Ada County Clerk
y Phil McGrane, Chief Deputy
DATED this day of �G1-An0 a ez , 2018.
Ada County Sheriff's Office
By:
Stephen Bartlett, Sheriff
AGREEMENT FOR USE OF SHERIFF'S COMMUNITY SERVICE (SGS) WORKERS
PAGE 6
Mer&Itan City Council Meering Agenda October 9, 2016 — Page 104 of 454
DATED this q*) day of ( C-�pjoey-- , 2018.
ED AUG
00
Q T�
�0� �do
0
2 ('itv Of
E IDIAN*j=--
IDAHO
SEAL
� JQv
'of the TRPS
Attest:
C.Ja Coles, City Clerk
Agency
By: o eridian
Name: Tammy de Weerd
Title: Mayor
AGREEMENT FOR USE OF SHERIFF'S COMMUNITY SERVICE (SCS) WORKERS —
PAGE 7
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5 J
Project File Number:
Item Title: Resolution No. 18-2111
Meeting Notes:
Resolution No. 18-2111: A Resolution Vacating The
Westerly 1' Of The 6' Wide Utility And Pressure
Irrigation Easement On The East Boundary Of Lot 2,
Block 14 And The Easterly 1' Of The 6' Wide Utility And
Pressure Irrigation Easement On The West Boundary
Of Lot 2, Block 12 In The Oaks South Subdivision No. S.,
Located At 5860 & 5840 W. Quintale Dr., In The NW
Of Section 33, Township 4 North,, Range 1 West., Boise
Meridian, City Of Meridian, Ada County, Idaho; And
Providing An Effective Date.
I TEM SHEET
C ouncil Agenda I tem - 5.J .
Presenter: C.J ay C oles
Estimated Time f or P resentation: 1 minute
Title of I tem - Resolution No. 18-2111: A Resolution Vacating T he Westerly 1’ O f T he 6’ Wide
Utility And P ressure Irrigation E asement On T he East Boundary Of L ot 2, B lock 14 And T he
Easterly 1’ Of T he 6’ Wide Utility And Pressure Irrigation E asement On T he West Boundary
Of L ot 2, B lock 12 In T he Oaks S outh S ubdivision No. 5., Located At 5860 & 5840 W.
Quintale Dr., In T he NW ¼ Of S ection 33, Township 4 North, Range 1 West., Boise M eridian,
C ity Of M eridian, Ada County, Idaho; And P roviding An E ffective D ate.
R eso fo r Vac ation of Utility and I rrigatio n Eas ement for O aks S outh S ub No. 5.
AT TAC HM E NT S:
Description Type Upload D ate
Reso f or Oaks S outh No. 5 Vacation Resolution 10/1/2018
O aks S outh Sub No. 5 E xhibit A E xhibit 10/1/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 196 of 454
ADA COUNTY RECORDER Christopher D. Rich 2018-095846
BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 10/10/2018 11:07 AM
CITY OF MERIDIAN, IDAHO NO FEE
CITY OF MERIDIAN RESOLUTION NO. 18-2111
BY THE CITY COUNCIL: BERNT, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION VACATING THE WESTERLY V OF THE 6' WIDE UTILITY AND
PRESSURE IRRIGATION EASEMENT ON THE EAST BOUNDARY OF LOT 2,
BLOCK 14 AND THE EASTERLY 1' OF THE 6' WIDE UTILITY AND PRESSURE
IRRIGATION EASEMENT ON THE WEST BOUNDARY OF LOT 2, BLOCK 12 IN
THE OAKS SOUTH SUBDIVISION NO. 5., LOCATED AT 5860 & 5840 W. QUINTALE
DR., IN THE NW V4 OF SECTION 33, TOWNSHIP 4 NORTH, RANGE 1 WEST., BOISE
MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO;; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, on September 25, 2018 the City Council of the City of Meridian, held a
hearing on the vacation of the westerly P of the 6' wide utility and pressure irrigation easement
on the east boundary of Lot 2, Block 14 and the easterly 1' of the 6' wide utility and pressure
irrigation easement on the west boundary of Lot 2, Block 12 in The Oaks South Subdivision No.
5., as shown in the attached Exhibit "A"; and
WHEREAS, the subject property is located at 5860 & 5840 W. Quintale Dr., in the NW
'/4 of Section 33, Township 4 North, Range 1 West., Boise Meridian, City of Meridian, Ada
County, Idaho; and
WHEREAS, after such hearing, the City Council, by formal motion, did approve said
described vacation.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the the westerly 1' of the 6' wide utility and pressure irrigation easement
on the east boundary of Lot 2, Block 14 and the easterly 1' of the 6' wide utility and pressure
irrigation easement on the west boundary of Lot 2, Block 12 in The Oaks South Subdivision No.
5.., located at 5860 & 5840 W. Quintale Dr., in the NW '/4 of Section 33, Township 4 North,
Range 1 West., Boise Meridian, City of Meridian, Ada County, Idaho is hereby vacated. A copy
of the necessary relinquishment is attached as Exhibit "A".
Oaks South Sub 5 Lot 2 Blk 14 and Lot 2 Blk 12 — VAC H-2018-0099 PAGE 1 OF 2
Meridian City Council Meeting Agenda October 9, 2018 — Page 197 of 454
Section 2. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
PASSED b the City of the City of Meridian Idaho, this of October,
2018.
APPROVED b the Mayor of the Cit of Meridian Idaho this da of October,
q
Y Y Y Y
2018.
ATTEST:
C.J Coles, Cit Jerk
STATE OF IDAHO, )
ss
County of Ada )
Mayor Taqa1h"*"/de Weerd
D AUG
Q1°
1190 v ow
city of
E IDIAN
-�-
ioAHo
��. SEAL
Q.
��tir Jew
FR of the TR'�P`'
On thisq4�1da of October 2018 before me the undersi ned a otarY Notary
Y
Public in and for said State, personally appeared TAMMY de WEERD and C.JAY COLES,
known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and
who executed the within instrument, and acknowledged to me that the City of Meridian executed
the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal the day and year first above written.
W
FEACHgRLENE WAY NOTARY PUBLIC FOR I HO
MMISSION X67390 RESIDING AT: l.G�
NOTARY PUBIC MY COMMISSION EXPIRES: •cJt'8
STATE OF IDAHO
OMMISSION EXPIRES 3128122
Oaks South Sub 5 Lot 2 Blk 14 and Lot 2 Blk 12 — VAC H-2018-0099 PAGE 2 OF 2
1Rec2o l$ -- 2.111
EXHIBIT A
Oaks South Sub 5 Lot 2 Blk 14 and Lot 2 Blk 12 – VAC H-2018-0099 - 1 -
Legal Description & Exhibit of Easement Proposed to be Vacated
Meridian City Council Meeting Agenda October 9, 2018 – Page 199 of 454
EXHIBIT A
Oaks South Sub 5 Lot 2 Blk 14 and Lot 2 Blk 12 – VAC H-2018-0099 - 2 -
Meridian City Council Meeting Agenda October 9, 2018 – Page 200 of 454
EXHIBIT A
Oaks South Sub 5 Lot 2 Blk 14 and Lot 2 Blk 12 – VAC H-2018-0099 - 3 -
Meridian City Council Meeting Agenda October 9, 2018 – Page 201 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5 K
Project File Number:
Item Title: Resolution No. 18-2112
Meeting Notes:
Resolution No. 18-2112: A Resolution Vacating An
Existing 20' X 20' Water Easement Located Near The
Northeast Corner And A 14' X 13' Portion Of An
Existing Water Easement Located In The Southwest
Corner Of Lot 11, Block 21 Gramercy Subdivision No. 1,
As Shown In The Attached Exhibit "A"; Located At 2667
E. Gala Ct.,, In The NE Y40f Section 20, Township 3
North, Range 1 East, Boise Meridian, City Of Meridian,
Ada County, Idaho; And Providing An Effective Date.
u� A
PPR0 V
E'Uk�f
I TEM SHEET
C ouncil Agenda I tem - 5.K .
Presenter: C.J ay C oles
Estimated Time f or P resentation: 1 minute
Title of I tem - Resolution No. 18-2112: A Resolution Vacating An Existing 20’ X 20’ Water
Easement L ocated Near T he Northeast Corner And A 14’ X 13’ Por tion O f An Existing Water
Easement L ocated In T he S outhwest Corner Of L ot 11, B lock 2, G r amercy S ubdivision No.
1, As Shown In T he Attached E xhibit “A”; L ocated At 2667 E . Gala C t., In T he NE ¼ Of
Section 20, Township 3 Nor th, Range 1 East, B oise M eridian, City Of M eridian, Ada C ounty,
Idaho; And P roviding An E ffective D ate.
R esolution for Gramercy Medical O f f ice Vacation
AT TAC HM E NT S:
Description Type Upload D ate
G ramercy Office Vacation Reso Resolution 10/1/2018
G ramercy Medical Of fice Reso - E xhibit A E xhibit 10/1/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 202 of 454
ADA COUNTY RECORDER Christopher D. Rich 2018-095844
BOISE IDAHO Pgs=6 BONNIE OBERBILLIG 10/10/2018 11:07 AM
CITY OF MERIDIAN, IDAHO NO FEE
CITY OF MERIDIAN RESOLUTION NO. 18-2112
BY THE CITY COUNCIL: BERNT, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION VACATING AN EXISTING 20' X 20' WATER EASEMENT
LOCATED NEAR THE NORTHEAST CORNER AND A 14' X 13' PORTION OF AN
EXISTING WATER EASEMENT LOCATED IN THE SOUTHWEST CORNER OF LOT
11, BLOCK 2, GRAMERCY SUBDIVISION NO. 1, AS SHOWN IN THE ATTACHED
EXHIBIT "A"; LOCATED AT 2667 E. GALA CT., IN THE NE 1/a OF SECTION 20,
TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN,
ADA COUNTY, IDAHO; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, on September 25, 2018 the City Council of the City of Meridian,
held a hearing on the vacation of an existing 20' x 20' water easement located near the northeast
corner and a 14' x 13' portion of an existing water easement located in the southwest corner of
Lot 11, Block 2, Gramercy Subdivision No. 1, as shown in the attached Exhibit "A"; and
WHEREAS, the subject property is located at 2667 E. Gala Ct., in the NE 1/a of Section
20, Township 3 North, Range I East, Boise Meridian, City of Meridian, Ada County, Idaho; and
WHEREAS, after such hearing, the City Council, by formal motion, did approve said
described vacation.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the vacation of an existing 20' x 20' water easement located near
the northeast corder and a 14' x 13' portion of an existing water easement located in the
southwest corner of Lot 11, Block 2, Gramercy Subdivision No. 1, as shown in the attached
Exhibit "A"; located at 2667 E. Gala Ct., in the NE 1/a of Section 20, Township 3 North, Range 1
East, Boise Meridian, City of Meridian, Ada County, Idaho is hereby vacated. A copy of the
necessary relinquishment is attached as Exhibit "A".
Section 2. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
PASSED by the City Council of the City of Meridian Idaho, thisq M day of October,
2018.
Gramercy Medical Office Building - Lot 11, Blk 2 Gramercy Subdivision — VAC H-2018-0098 PAGE 1 OF 2
441
APPROVED by the Mayor of the City of Meridian Idaho this 9 day of October,
2018.
ATTEST:
No
STATE OF IDAHO, )
ss
County of Ada )
Mayor Tan. y e Weerd
0�0,-TED A1lG�S
01v of
ERIDIAN*---
ioA14
x� SEAL
i�
Of the TREP��c�
f October, 2018 before me the undersigned, a Notary
On this q4'1 day o g y
Public in and for said State, personally appeared TAMMY de WEERD and C.JAY COLES,
known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and
who executed the within instrument, and acknowledged to me that the City of Meridian executed
the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal the day and year first above written.
EA]CHARLENE WAY NOTARY PUBLIC FOR I AHO
COMMISSION *67390 RESIDING AT:
NOTARY PUBLIC MY COMMISSION EXPIRES: ?> •oqc;3 'o`tbc�a
STATE OF IDAHO
MY COMMISSION EXPIRES 3/28/22
Gramercy Medical Office Building - Lot 11, Blk 2 Gramercy Subdivision — VAC H-2018-0098 PAGE 2 OF 2
0'7Re5cAu-lion l S • 2 1 12..
Meridian City Council Meeting Agenda October 9, 2018 – Page 205 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 206 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 207 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 208 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5 L
Project File Number:
Item Title: Resolution No. 18-2113
Meeting Notes:
Resolution No.18-2113: A Resolution Of The Mayor
And The City Council Of The City Of Meridian
Approving City Council President's Appointments Of
City Council Members To Serve As Department
Liaisons, Committee Members, Commission Ex -Officio
Members, And City Area Contacts, And Providing An
Effective Date.
1;r1i APPROVED
I TEM SHEET
C ouncil Agenda I tem - 5.L .
Presenter: J oe Borton
Estimated Time f or P resentation: 5 minutes
Title of I tem - Resolution No.18-2113: A Resolution Of T he M ayor And T he C ity C ouncil Of
T he C ity Of M eridian Approving City Council President’s Appointments O f C ity C ouncil
M embers To Serve As Depar tment L iaisons, C ommittee M embers, C ommission Ex-Officio
M embers, And C ity Area Contacts, And P roviding An E ffective Date.
A R esolution A pproving City C ouncil P resident’s A ppointments Of City C ouncil Members To Serve
As Department L iaisons, Committee Members, C ommission Ex-Officio Members, And C ity A rea
C ontacts
AT TAC HM E NT S:
Description Type Upload D ate
Resolution Resolution 10/5/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 209 of 454
RESOLUTION APPOINTING CITY COUNCIL LIAISONS AND REPRESENTATIVES PAGE 1 OF 4
CITY OF MERIDIAN RESOLUTION NO. 18-2113
BY THE CITY COUNCIL: BERNT, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN APPROVING CITY COUNCIL PRESIDENT’S APPOINTMENTS OF CITY
COUNCIL MEMBERS TO SERVE AS DEPARTMENT LIAISONS, COMMITTEE
MEMBERS, COMMISSION EX-OFFICIO MEMBERS, AND CITY AREA CONTACTS,
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, pursuant to Meridian City Code section 1-7-6(A), the president of the City
Council is to appoint a city council member to be council liaison of each of the City departments
as well as ad-hoc internal committees, and at the City Council meeting on October 9, 2018, City
Council President Joe Borton did make such appointments, as set forth in Exhibit A hereto;
WHEREAS, City Council members are authorized to represent the City of Meridian at,
or attend on behalf of the City of Meridian, the meetings of various interagency boards,
committees, and initiatives, including the Community Planning Association of Southwest Idaho,
the Ada County Air Quality Board, the Meridian Rural Fire District Board, Meridian
Development Corporation, Allumbaugh House Joint Powers Entity, Ada City-County
Emergency Management Executive Council, and Valley Regional Transit Board;
WHEREAS, pursuant to Meridian City Code section 2-1-1(C)(9), each commission shall
include a City Council member to serve in an ex-officio, non-voting capacity, and at the City
Council meeting on October 9, 2018, City Council President Joe Borton did make such
appointments, as set forth in Exhibit A hereto;
WHEREAS , in order to facilitate timely public service, there are designated five City
areas, and at the City Council meeting on October 9, 2018, City Council President Joe Borton
did delegate to each City Council member primary responsibility for responding to citizen
inquiries originating from that City area, as set forth in Exhibits A and B hereto; and
WHEREAS, by this resolution, the City Council of the City of Meridian seeks to
effectuate and memorialize these appointments;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the City Council members appointed by City Council President Borton
to serve as liaisons to the respective departments, as set forth in Exhibit A hereto, shall fulfill the
duties of such function as enumerated in Meridian City Code section 1-7-6(B).
Section 2. That the City Council members appointed by City Council President Borton
to serve as ex-officio members of the respective commissions, as set forth in Exhibit A hereto,
shall fulfill the duties of such function as enumerated in Meridian City Code section 2-1-1(C)(9).
Meridian City Council Meeting Agenda October 9, 2018 – Page 210 of 454
Section 3. That the City Council members appointed by City Council President Borton
to serve as contact persons for the respective City areas, as set forth in Exhibits A and B hereto,
shall have primary responsibility for responding to citizen inquiries originating from those
respective City areas.
Section 4. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
2018.
2018.
ATTE k'
Lem
ADOPTED by the City Council of the City of Meridian, Idaho, this q -"'day of October,
APPROVED b the Mayor of the Cit of Meridian Idaho thisTV"dayof October,
APPROVED:
Mayor Ta my e Weerd
RESOLUTION APPOINTING CITY COUNCIL LIAISONS AND REPRESENTATIVES PAGE 2 OF 4
RESOLUTION APPOINTING CITY COUNCIL LIAISONS AND REPRESENTATIVES PAGE 3 OF 4
EXHIBIT A
CITY COUNCIL MEMBER APPOINTMENTS
Seat Council Member Department
Liaison
Appointment
Committee and
Commission
Appointment
City Area
Designation
1 Anne Little Roberts
alittleroberts@meridiancity.org
c: 208-861-4799
Fire; Public
Works
Meridian Rural Fire
District Board
Ada County Air Quality
Board
3
2 Joe Borton
jborton@meridiancity.org
c: 208-870-3764
Mayor, Legal Arts Commission (ex
officio)
Internal – City
Legislative Committee
Allumbaugh House
(alternate)
COMPASS (alternate)
ACEM (alternate)
3 Ty Palmer
typalmer@meridiancity.org
c: 208-954-6432
Police Historic Preservation (ex
officio)
4
4 Treg Bernt
tbernt@meridiancity.org
c: 208-409-7400
Community
Development,
HR
COMPASS
Comp Plan Steering
Committee
Internal - Golf Course
Committee
1
5 Genesis Milam
gmilam@meridiancity.org
c: 208-371-6009
Parks &
Recreation
Parks & Recreation
Commission (ex officio)
Solid Waste Advisory
Commission (ex officio)
VRT Board
2
6 Luke Cavener
lcavener@meridiancity.org
c: 208-695-4536
IT, Clerk,
Finance
Transportation
Commission (ex officio)
VRT Board
5
Meridian City Council Meeting Agenda October 9, 2018 – Page 212 of 454
RESOLUTION APPOINTING CITY COUNCIL LIAISONS AND REPRESENTATIVES PAGE 4 OF 4
EXHIBIT B
CITY AREAS
Meridian City Council Meeting Agenda October 9, 2018 – Page 213 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5 M
Project File Number:
Item Title: Contract Amendment No. 3 — Varsity Facility Services
Meeting Notes:
Approval of Contract Amendment No.3 to Varsity
Facility Services for FY19 Janitorial Services for the Not -
to -Exceed amount of $219,881.32.
L✓i APPROVEU
I TEM SHEET
C ouncil Agenda I tem - 5.M.
Presenter:
Estimated Time f or P resentation:
Title of I tem - Approval of Contract Amendment No.3 to Varsity F acility S ervices for F Y19
J anitorial Services for the Not-to-E xceed amount of $219,881.32.
AT TAC HM E NT S:
Description Type Upload D ate
Council Memo Cover Memo 9/28/2018
A mendment No.3 Cover Memo 9/28/2018
A ll D ept B udget R eports Cover Memo 9/28/2018
S igned P O R euqisition Cover Memo 9/28/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 214 of 454
Page 1
Memo
To: C.Jay Coles, City Clerk
From: Sandra Ramirez, Purchasing Specialist
CC: Max Jensen, Keith Watts
Date: 9/28/2018
Re: October 9 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
October 9 th City Council Consent Agenda for Council’s consideration.
Approval of Contract Amendment No.3 to Varsity Facility Services for FY19
Janitorial Services for the Not-to-Exceed amount of $219,881.32.
Recommended Council Action: Approval of Contract Amendment No.3 for the
Not-to-Exceed amount of $219,881.32 and authorize the Purchasing Manager to
sign the Purchase Order for the Not-To-Exceed amount of $219,881.32.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda October 9, 2018 – Page 215 of 454
E IDIANI=�-
CITYOFMERIDIAN
CONTRACT AMENDMENT No 3
VARSITY FACILITY SERVICES
For
JANITORIAL SERVICES -1diS0
CONTRACTOR NAME:
DEPARTMENT NAME:
Varsity Facility Services
Public Warks
ADDRESS:
ADDRESS:
1055 S 36001111
33 E. Broadway
Salt Lake, LIT 84104
Meridian, ID 83642
CURRENT CONTRACT INFORMATION. -
Contract Name: Janitorial Services Prosect No. 10150
Previous Amendment Date: 9120/2017 Previous Amendments: 2
Current Contract Dates: START: 1011/2017 COMPLETION: , _913012018
Current Contract. Amount (Inclusive of Previous Amendments to Date): $ 582,013 64
AMENDMENT TO EXERCISE OPTION TO RENEW
(Check all that Agply
Amendment to Contract Performance
,= Amendment to Contract Gates
= Amendment to Contract Amount
Other. (Explain)
DESCRIPTION OF REASON FOR AMENDMENT: (Attach all relevant documentation detailing amendment):
Executing the third of four amendments allowed per the original agreement and the revised Service Locations and Payment
Schedule attached (2% increase per location).
NEW CONTRACT INFORMATION:
Amendment Date' 9/21/2018
New Contract pates: START: 1011!2018 COMPLETION: 9130/201
Amount of Amendment Change $ 219,881.32
Current Contract Amount (Inclusive of Previous Amendments to Bate): $ 801,894,96
ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL CONTRACT AND PREVIOUS
AMENDMENTS REMAIN UNCHANGED AND IN FILL FORCE AND EFFECT,
VARSITYFqCILITY S RVICES
BY: 1
Dated:
Approved by ity as to Content
BY:
KEITH TTS, P ASING MANAGER
Meridian City Council Meeting Agenda October 9, 2018 – Page 217 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 218 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 219 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 220 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 221 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 222 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 223 of 454
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City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5 N
Project File Number:
Item Title: Change Order 2 — Discovery Park
Landscaping/Irrigation
Meeting Notes:
Approval of Change Order 2 for Discovery Park
Landscaping and Landscape Irrigation Services to Franz
Witte Landscape Contracting, Inc. for the Not -to -
Exceed amount of $72,890.00.
9 APPROVED
I TEM SHEET
C ouncil Agenda I tem - 5.N.
Presenter:
Estimated Time f or P resentation:
Title of I tem - Approval of Change Order 2 for Discovery P ark L andscaping and L andscape
Irrigation Services to F ranz Witte L andscape C ontracting, Inc. for the Not-to-E xceed amount
of $72,890.00.
AT TAC HM E NT S:
Description Type Upload D ate
Council Memo Cover Memo 10/4/2018
Change Order 2 Cover Memo 10/4/2018
S igned P O R equisition Cover Memo 10/4/2018
B udget R eport Cover Memo 10/4/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 225 of 454
Page 1
Memo
To: C.Jay Coles, City Clerk
From: Sandra Ramirez, Purchasing Specialist
CC: Mike Barton, Steve Siddoway, Keith Watts
Date: 10/4/2018
Re: October 9 th City Council Meeting Agenda Item
The Purchasing Department, on behalf of the Parks Department, respectfully requests that
the following item be placed on the October 9 th City Council Consent Agenda for Council’s
consideration.
Approval of Change Order 2 for Discovery Park Landscaping and Landscape
Irrigation Services to Franz Witte Landscape Contracting, Inc. for the Not-to-Exceed
amount of $72,890.00.
Recommended Council Action: Approval of Change Order 2 for Discovery
Park Landscaping and Landscape Irrigation Services to Franz Witte Landscape
Contracting, Inc. for the Not-to-Exceed amount of $72,890.00 and authorize
Purchasing Manager to sign Purchase Order for the Not-to-Exceed amount of
$72,890.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda October 9, 2018 – Page 226 of 454
IAN
CITY OF MERIDIAN
33 EAST BHOADWAY
MERID|AN, tD 83642
CHANGE ORDER
CHANGE ORDER NO.2
PROJECT NO.
CHANGE ORDEH DATE:911812A18
EFFECTIVE DATE:9/18/2018
Franz ndscape Contracting, lnc.
Discovery
Gontractor ls hereby dlrected to make lhe lollowlng changes frorn the contract Documents and plans.
Description of additional work: {anach additlonal pages I needed)
per attached ASI's #13, #14 and #'t5
el City tl Contractor
WHY IS THE CHANGE NECESSARY
Check all that apply
tr Unforeseen / Hidden Condilions
tr Error wilh the Plans and/or Specifications
added work to the prolect via FY18 budget amendment Amendmenr approved 6 /2s /2orl
I ScopeChange
fJ otrrer - desctibabelow
REASON FOR CHANGE OBDER VS. BIDDTNG ADDMONAL WORK
E fne work is in the area of the odginal contract and a conllicl with the on-site contraclor is probable and
would make coordination of work difficult and bidding unreasonabte.
n Tlme is of the essence and bidding would require the contractor to slop work and the City woutd lace
costly standby fees therefore making bidding disadvantageous
E Emergency Work lo correct unsafe conditions.
B Other - ctesqibe batow
all that apply
{.tlrchcd lddl{oml rPrgcs nacdcd)
Additional AS l's and 5#l ta achedt#14Landscapingper#13,
fA Agreement Al-32 approved L2/2L/Ll
Page 1 ofZ
I DAHO
REQUESTED THE CHANGE
Meridian City Council Meeting Agenda October 9, 2018 – Page 227 of 454
CHANGE IN CONTRACT PRICE:
CHANCE IN CONTRACT TIMES:
Original Contract Price: $710,327.00
Original Contract Times: 0
days
Net changes from previous Change Orders
Net changes form previous Change Orders (calendar days)
No. 1 to No. 1
No. to No.
Note change ord ,, numbers here $13t255.00
Wte chango rr !+ r n,imbers here
0
days
Eifer d ,_ Par imc-uni or c anfl -�-i hera
Net Increase (decrease) of this Change Order:
Net Increase (decrease) of this Change Order:
(calendar days)
$72,899.00
0
days
'Iter wilar swunt OrTlis m& -t -go otrs�rr
Total Change (Increase / decrease) to date:
Total Days (Increase /decrease) to date:
(ca'endar days'!
$65 f 145.00
0
days
New Contract Price with all Approved Change Orders:
New Contract Times with all Approved Change Orders:
(calendar daysi
$796,472.00
0
days
APPROVED: (city Purchasing Manag_-(l
ACCEPTED: (Contractor)
Franz Witte Landscape Contracting, Inc.
By. Keith Watts
1
ay• Andrew Gates signed AIA Change Order G701
Date:
ate: (attached) 9/14/18
RECOMiViENDE ity roje Ma j
DATE APPROVED BY COUNCIL (If required)
By:
NO SIGNATURE REQUIRED
Date:
;A T E
METHOD OF COST DETERMINATION / COST ANALYSIS OR VERIFICATION:
Pricing for this work is consistant work that was already bid.
Purchasing Use Only
Budget Available (Attach Report) Yes
Budget Information: Budget FY 2019
Date Submitted to Clerk for Agenda: 10/4/2018
(Purchase Order No.
&)Ctn8e OrrJer N0 2
Franz W`t+4c,
Date Issued:
Page 2 of 2
Amendment: Yes approved 6/29/18
Approval Date:
t] le{ tf
WAIA Document ctoltCMa'- 1992
Change Order - Construction filanager,4dtrlss Edlfron
Pi0tEEf, (fVcer c ord &an)t
Clty sf M6idii.tr - SodL McridiE
R!8iodPd.
l,los Errt blc tlrd no.d h l*qidilq
I&Io
lD Csm /gTOi (Neno od &ttr):
Fre W'rtlc lrndrcrpc CoofEtDg; trc.
97?0W.StdcStEot
Boitc, tdrbo 83714
cloracE offiruEEn:0@
flmAIPt0AIEI9i07.2ott
PROJEGT TUEERT: BMz / 16.080
G0tlIR Ef D IE: l2lllt2017
GOI{TR GIFOft Crsrl Connrdrn
otu{ER
coNsTRUCnONUmrAer E
ARCHIGCT: EI
cournrcronE
F|EID:E
oTl{ER El
IIG COI{IRAGI E CIIAIIGED A! FOIIOIT!:
l) Plsvi& dl hbos, matcrialr rod cquipmcat rcquird o comptcto htdlcrping ud lendrcpc inigmim a &c additional rhrdc
rhcltcr pcr ASI #13.
CREIIIT <,100.00>
2) Provi& rll labc, rrrcrielr rad cquip'rcat rcquircd to complac ludrcrping lod hmdrcryc iniption GviciorB psr ASI
#r{n-
ADD 3t0pt9.00
3) EDvi& dl trbor, ruatcdalr urd oquipncnt rcguircd b cornplctc lurdrcryc rnd lrndscepc irigetion rt tha d&d dog Drrt(pcrASI #15.
ADD t5413r.00
Tt orilidCoarndSulwrr
Na dnp by prwiorty rdrcizad ft'6p ()rdco
Ttc Cmrer Suu Fiq !o tti! CtrSB 0r& mr
Ttc Co&u S@ rill bc trruudby 6il (lre3r ()rd.rb thc rnorurt of
Tls acv Cooel.t Sm irhairy eL Ct-rf, Orrdcr *i[ tc
ltcCdraTinc will bc uochurgcd by?ao(ildry.
Ttc dre of $rbdrl Corqptctloa u ofthc dac ofd{r Orugc Ordcr tccfuc it
f,ole mb ryryry docr ut rs0cct chugc. h 6c CoBrst Suurr Co&acr Timc a Gurnotccd lt[rrdngn price rrtir.h trw
bcco ar&orial ty Coofnrai,on Chrngc Dircctiva
IOT YTUD UIfiL EIOE IY IIC ffi m, GOXEINUCTDX IAIIASBI TROMEST AE OilIRA/gTM.
t 710J27.00I tlrss.ooI n 5',.wt a$0.00t--;iEIo-
tcrciaato*. lfC &l Kni&ck Cormrron
I lT24WGstErandrc lhivc
Boilq l&bo t3713
lltcLrldcil!"hc-
lodt{ldEl(Fbaw)
452 EastSholgIxivs
suitr 100
ADDiEIt
(38c oAE,
b,1
Eule.Idrbo t35t6
ret2- ltt2.
Pt!ffi
3.$ft
llrrllobr:i t33t5,
Lauaru
oa tflllllil0t!,
Meridian City Council Meeting Agenda October 9, 2018 – Page 229 of 454
,g0BV
Fnrz Winc Lgd$rr Cq!tsrctim: hc.Citysf Mcsidirr
GOI{IRICIOR (Fnnr ru;a/gnAW. Strtc Stslst
t3714
nw)
OllllER(Fimtrrrltc)
33 EartBrosdwayAvcnrrc
Ltt
DATE:q-t6 {
w2
-tra b!/fh. Arnqbn ThLAlA. Docunrnth
of
md
Lr
rnda.O.rf I\b uDbrosr
utlnt undr tt
(s9 o^r€)
Meridian City Council Meeting Agenda October 9, 2018 – Page 230 of 454
hrntE
Proposol
Clenl Nome:
Prolecl Nome:
Job:tle Address:
Frqnz Wllle londrcope Conlraclhg, hc.
Edlmqle lD:
Dole:
Kreizenbeck Construclors
South Meidion Regionol Pork 2018 - ASI # I 3
E l-oke Hozel Rd & Locusf Grove Rd Meridion,
ldoho 83642
EST I 033838
Aug 23. 2018
lilng Addrcs:. ll7?4W. Execulive Drive Boise, ldoho
837t3
Drowtrgrl: ASI #13
Fronz Witte Londscope Controcting,lnc. proposes to provide lobor, moteriols, ond lhe equipment lo
complete the following ilems of work, per the provided plons ond specs:
. Rerouling of Loterol Lines & Rolors For Shode Structures
Lobor - $<-2m>
o Revised Loyout for Shode Slruclures
Lobor - $<-150>
Moteriols - $<-50>
Sublolol
foxer
-$4m.00
$0,00
Estlmole Iotol ,s400.00
Eslimole ourhonzed ov, &dA.<rV/.
Cofi,any
Estimole opproved by:
Signolure Dote:
Customer Reprelenlolive
Signoture Dole I /B
9770 W Srole Sl
8oiic, lD 83714
Soulh Meddion Regionot pork 20tB " ASt f 13 lESIl033g38l
p l20E) E$-oeoE
I (208) E53-1503
www.ttontwire.com
emsil: ondrew.g@fronzwilte.com
Poge I ot I
-$200.00
-$200.00
Meridian City Council Meeting Agenda October 9, 2018 – Page 231 of 454
3p THE I.AND GROUR INC.
www.thelandgroupinc.com
462 E Shore Dr, Suite 100
Eagle, ldaho 83616
P 208.939.4041
F 208.939.4445
ASI NO. 013 | August 03, 2018
To the Plans and Specifications for:
GENERAL:
South Meridian Retional Park I TLG PN 115007
1.1 See attached full size drawings for more information
1,.2 ELECTRICALNARRATIV E, REFERENCING SHEET E1.01_ P ARTIAL ELECTRICAL SITE PLAN _ AREA 11l ADDITION: Circuits and receptacle requirements at each ofthe new shelters
DRAWINGS
1.3 MATERIALS AREA D - SHEET C2.04
1) ADDITION: Concrete flatwork and walk for shelter added north of sand play area. Added spigot location.
MATERIALS AREA E SHE ET C2.05
1) ADDITION: Concrete flatwork added for shelter. Added spigot location
LAYOUT AREA E _SH EET C2.25
1) ADDITION: Dimensions of flatwork added for shelter.
DING AREA D _c4.04
1) ADDITION: Spot elevations of flatwork and walk added for shelter.
ING AREA E _c4.05
1) AODITION: Spot elevations of flatwork added for shelter
NDSCAP E-SHE .05
1) REVISION: Adjusted trees and lawn per new shelter and flatwork location
,
Site Planning . Landscape Architecture . Civil Engineering . Golf Course lrrigation & Engineering . Graphic Design . Surveying
SPECIFICATIONS:
1.3 None
LAYOUT AREA D _ SH EET C2.24
1) ADDITION: Dimensions of flatwork and walk added for shelter.
SITE UTILITIES . SOUTH _ SHEET C5.02
1) AoDITION: Extended f-inch water service west from Bid Alt. #1 Large Picnic Shelter spigot to the two new shelter
spigots, re-aligned 1.-1/2-inch water services as shown to avoid proposed building foundations.
LANDSCAPE AREA D - SHEET 11.04
1) ADDITION: Five (5) trees added at sand play area.
2) REVISION: Adjusted trees and lawn per new shelter and flatwork location.
Meridian City Council Meeting Agenda October 9, 2018 – Page 232 of 454
IRRIGATIO N AREA E _ SHEET 12.05
1) ADDITION: Lateral and sleeve added from new spray heads at sand play area.
2) REVISION: Adjusted irrigation rotors per new shelter flatwork location. Revised "C8" valve tag GpM.
LIST OF DOCUMENTS SIZE OF SH EEI NO. OF PAGES
ASI No. 013 Summary
Electrical Narrative
Drawings
END OF ASI No. 013
8.5x 11
8.5x 11
22x34
2
L
LI
,
Site PlanninB . Landscape Architecture . Civil Engineering . Golf Course lrrigation & Engineering . Graphic Des.gn . Surveying
South Meridian RegionalPark I TLG No. 116007
ASI No. 13 | August 3,2018
PaEe | 2
IRRIGATION AREA D _ SHEET 12.04
1) ADDITION; Spray heads at sand play area added and connected to valve/zone"C8."
2) REVISION: Adjusted irrigation rotors per new shelter flatwork location. Revised size of "C8" valve to L-l/2 inch.
Meridian City Council Meeting Agenda October 9, 2018 – Page 233 of 454
FRANZ
W!TTE
KRENZ ENBECK CONSTRUCTORS
II724 W. EXECUTIVE DRIVE
BOrSE rDAHO 8s713
ASI #14
South l.leddlan Reglona! Park 2O18 - ASI #14
E Lake Hazel Rd & Locust Grove Rd Meridian, Idaho 83642
1, t?s
tll l,Jrl
Est ID: EST1033852 ASI #14
Date: Sep06-20f8
Fronz Witle Londscope Conlrocling, lnc. proposes lo provide lobor, moteriols, ond the equipmenl lo complele the
following ilems of work. per the provided plons ond specs:
. Add (5)Trees @ Stoge
Lobor - $1,400
Moledols - $1,35O
Equipment - $531
. Additionol Sleeves For New Sidewolk Loyout Areos A, B, C, D, E, &. AdditionolVolve @ Stoge
Lobor-$5,6m
Moteriols - $1,80O
Equipmenl -$1,775
Franz Wtte tandscape Conb-acUng, Inc.
9n0W SEte Sr
Boise
P.(208) 8s3-0808
F.(208) 8s3{so3
www.fraruwitte.com
andrav. g @franzwifte. co m
page I of2
ll3,284.OO
Meridian City Council Meeting Agenda October 9, 2018 – Page 234 of 454
a Sleeves For New Sidewalk Areas A, B, D, E, & F
Labor - $1,1GO
Materials - $300
Equipment - $100
Subtotal
Taxes
srJ#l7ro(}
90.00
Contractor:
ilnr/war,rll 9a{e*
Andrew M. Gates
o9lo6/2018
Estlmate Total
Client:
Slgnature Date:
${Jpr?ilo
/o, js1
Signature Date:
Franz Witte Landscape Contracting, Inc.
9770 W State St
Boise
P.(208) 8s3-0808
F.(208) 8s3{so3
www.franzwitte.com
andrew. g@fr anzwitte.com
page 2 of 2
pEbt/dtroN
(+1,5oO.OO)
Meridian City Council Meeting Agenda October 9, 2018 – Page 235 of 454
,frfiHffi,mp"cRouR INC.
462 E Shore Dr, Suite 100
Eagle, ldaho 83616
P 208.939.4041
F 208.939.4445
ASI NO.014 | August 03,2018
To the Plans and Specifications for: South Meridian Regional Park I TtG PN LL6OO7
GENERAL:
1,.! See attached full size drawings for more information
SPECIFICATIONS
L.2 None
DRAWINGS:
1.3 MATERIALS AREA A - SHEET C2.01
1) ADDITION: Asphalt paths added.
MATERIALS AREA B _ SHEET C2.02
L) ADDITION: Asphalt paths added
MATERIALS AREA C - SHEET C2.03
1) ADDITION: Asphalt paths added
MATERIALS AREA D - SHEET C2.04
1) ADDITION: Asphalt path added.
MATERIALS AREA E _ SHEET C2.05
1) ADDITION: Added asphalt path.
2) REVISION: Parking lot striping revised per new ADA pedestrian ramp type and relocation
MATERIALS AREA F _ SHEET C2.06
1) ADDITION: Added asphalt path
LAYOUT AREA B _ SHEET C2.22
1) ADDITION: Dimensions for new asphalt paths added.
LAYOUT AREA C _ SHEET C2.23
1) ADDITION: Dimensions for new asphalt paths added
LAYOUT AREA D _SHEET C2.24
1) ADDITION: Dimensions for new asphalt path added.
,
Site Planning r Landscape Architecture o Civil Engineering e 66;; Course lrrigation & Engineering o Graphic Design o Surveying
LAYOUT AREA A _ SHEET C2.21
1) ADDITION: Dimensions for new asphalt paths added.
Meridian City Council Meeting Agenda October 9, 2018 – Page 236 of 454
South Meridian Regional Park I TLG No. 116007
ASt No. 14 | August 3,2018
Page l2
LAYOUT AREA E _ SHEET L2-25
1) ADOITIONI Dimensions for new asphalt path added. Added truncated domes at relocated ADA stalls
2) REVISION: Location of ADA stalls relocated.
LAY OUT AREA F SHEEI C2.26
1) ADDITION: Dimensions for new asphalt path added
stTE pETATLS - SHEET C2.53
1) ADDITION: ADA Pedestrian Ramp - Type 3 detail added
srTE sEcTroNs - sH EET C2.55
1) ADDITION: Typical Asphalt Path section added
GRADING AREA A _ SHEET C4.01
1) ADDITION: Spot elevations for new asphalt path added.
GRAD ING AREA B _ SHEET C4.02
1) ADDITION: Spot elevations for new asphalt path added
GRADING AREA C _ SHEET C4.03
1) ADDITION: Spot elevations for new asphalt path added.
GRADING AREA D _ SHEET C4.04
1) ADDITION: Spot elevations for new asphalt path added.
GRADING AREA E _ SH EET C4.05
1) ADDITION: Spot elevations for new asphalt path added.
LAN DSCAPE ARE AA_SHEETL1.O1
1) REVISION: Lawn and tree locations revised per new asphalt path
LANDSCAPE AREA B _SHEET 11.02
1) REVISION: Lawn and tree locations revised per new asphalt path.
LAN PEAREAC_SH ET 11.03
1) REVISION: Lawn and tree locations revised per new asphalt path.
NDS AREA E _EET L1
1) ADDITION: Five (5) trees at stage added.
2) REVISION: Lawn revised per new asphalt path
LANDSCAPE ARE F _ SHEET 11.06
1) REVISION: Lawn revised per new asphalt path
,
site Planning ' Landscape Architecture ' civil Engineering ' Golf course rrrigation & Engineering . Graphic Design . surveying
LANDSCAPE AREA D - SHEET 11.04
1) REVISION: Lawn revised per new asphalt path.
Meridian City Council Meeting Agenda October 9, 2018 – Page 237 of 454
South Meridian Regional Park I TLG No. 116007
ASI No. 14 | August 3,2018
Page l3
IRRIGATION AREA A _ SHEET 12.01
1) ADDITION: Added irrigation sleeves per new asphalt paths.
2) REVISION: Rotor head, valve, and lateral line relocations per new asphalt paths. Renamed all "8" valve callouts.
IRRIGATION AREA B _ SHEET 12.02
1) ADDITION: Added irrigation sleeves per new asphalt paths.
2) REVISION: Rotor head and lateral line relocations per new asphalt paths
IRRIGATION AREA D _ SHEET 12,04
1) ADDITION: Added irrigation sleeves per new asphalt paths.
2) REVISION: Rotor head and lateral Iine relocations per new asphalt paths. Renamed all "B" valve callouts
IRRIGATION AREA E _ SH EET 12.05
1) ADDITION: Added irrigation sleeves per new asphalt paths. Added new "89" valve per spray head zone at stage
2) REVISION: Rotor head and lateral line relocations per new asphalt paths.
IRRIGATION AREA F _ SHEET 12.06
1) ADDITION: Added irrigation sleeves per new asphalt paths.
2) REVISION: Rotor head and lateral line relocations per new asphalt paths
LIST O F DOCUM ENTS SIZE OF SH EET NO. OF PAGES
ASI No. 014 Summary
Drawings
8.5x11
22x34
3
31
END OF ASI No. 014
,
site Planning ' Landscape Architecture ' civil Engineering . colf course rrrigation & Engineering . Graphic Design . surveying
IRRIGATION AREA C _ SHEET 12.03
1) ADDITION: Added irrigation sleeves per new asphalt paths.
2) REVISION: Rotor head and lateral line relocations per new asphalt paths.
Meridian City Council Meeting Agenda October 9, 2018 – Page 238 of 454
FRANZ
WITTE
tron! Wllle londropc Conlroctkrg, lnc
keizenbeck Conslruclori
Soulh Me,idion Regionol Po* 2018. ASi f l5
E Loke Hozel Rd & Locust Grove Rd Meddion
60ho &1612
ESn03S279
Aug 17 2018
llng Addrerr l1724W &ecu}ve Drive 8oise. tdoh:
83713
Drowlng l: ASr fl15
Proposol
Ctenl Nomc:
?rolcl Nome:
Jobric Addres:
Edlnole lD:
Dole:
Add I l2l tee! w/Cobus nock
Adjurl & Add kr)golion Per Plonl
[obo(.$5.500
. Ac,d (7, Irees w/Cobble lock. Add Bork Mulch. Adjust E Add hgo!"on Por Plont
Lobor - 15.500
. hovije E lnotot 3/8'' Peo Grovet - l B" Depth - Site Io Bc RBceived ot r/-.10..
tobor - 110.273
Moreriob - $27,900
€quipmenl - t'|,75o
Sublolol
foret
$62.331.00
$0.00
Edlmolc folol 562.33r.00
p. l?08) B5}OSOS9170w stor6 5t
60ir? tdohog3Tlt
Soulh Meridion ?egonol Pork 2otg . ASt ,15 J$f l0352nl
ww.rronzwilte co.n
emoil: donnyl@rronrdtte.com
Pooe I ol ?
,te"o l.?lonlr, Cobbb f, lrlnsthn
Molenols J5 825
Equrpmenl 1t 295
Arcq E.tbnlt, Cobbtg q tfidlgn
Motenols t3 3.r8
Equiiment .tr 03:
?co GrovcilorDoC torl
$rz,s[.m
$t 878.00
Ftzr.oo
Meridian City Council Meeting Agenda October 9, 2018 – Page 239 of 454
rc THE I.AND GROUR INC.
www.thelandgroupinc.com
462 E Shore Dr, Suite 100
Eagle, ldaho 83616
P 208.939.4041
F 204.939.444s
ASI NO. 015 | August 03, 2018
To the Plans and Specifications for: South Meridian Regional Park I TtG pN 116007
GENERAL:
L.7 See attached full size drawings for more information
D RAWINGS:
T.3 MATERIALS AREA B _ SHEET C2,02
1) ADDITION: Concrete flatwork,3/8" pea {avel, chain linkfencing, and frost-free hydrantadded pernewdog park.
MATERIALS AREA C - SH EET C2.03
1) ADDITION: Chain link fencing added per new dog park.
MATERIALSAREA F_SHE ET C2.05
1) ADDITION: Chain link fencing added per new dog park.
LAYOUTAREAB_SHE ET C2.22
1) ADDITION: Dimensions for fencing and concrete flatwork added per new dog park
LAYO UTAREAC_SHE Er c2.23
1) ADDITION: Dimensions for fencing added per new dog park
LA YOUT AREA E _ SH EET 12.25
1) ADDITION: Dimensions for fencing and concrete flatwork added per new dog park
LAY AREA F _HEET 2
1) ADDIT|ON: Dimensionsforfencingadded per new dog park.
ADIN EAB_EET C4
1) ADDlrloN: spot erevations for fratwork, concretewark, and containmentcurb added.
GRADING AREA E _ SH EET c4.05
1) ADDITION: Spot elevations for flatwork and concrete walk added
,
site Planning o Landscape Architecture ' civil Engineering ' Golf course rrrigation & Engineering . Graphic Design . surveying
SPECIFICATIONS:
L.2 None
MATERIALS AREA E - SH EET C2.05
1) ADDITION: Concrete flatwork, 3/8" pea gravel, chain link fencing, shelter, and frost-free hydrant added per new
dog park.
Meridian City Council Meeting Agenda October 9, 2018 – Page 240 of 454
South Meridian Regional Park I TLG No. L16007
ASI No. 15 I August 3,2018
Page l2
SITE UTILITIES - NO RTH _ SH EET C5.01
1) ADDITION: l" waterlineto new frost-free hydrants added. Added keynote per frost-free hydrant
LANDSCAPE AREA B - SHEET 11.02
1) ADDITION: Twelve (12) new trees within dog park added.
2) REVISION: Trees and lawn relocations per dog park area. lnstall4"-6" river cobble rock mulch in lieu of bark mulch
at tree pits within dog park area.
LANDSCAPE AREA C _ SH EET 11.03
1) REVISION: Trees and lawn relocations per dog park area
LAN DSCAPE AREA E _1 05
1) ADDITION: Seven (7) new trees within dog park added.
2) REVISION: Trees and lawn relocations perdog parkarea. lnstall4"-6" river cobble rock mulch in lieu of bark mulch
at tree pits within dog park area.
LANDSCAPE ARTA F _ SHEET I 1.06
1) REVISION: Trees and lawn relocations per dog park area
IRRIGATION AREA B _ SHEET 12.02
1) ADDITION: Added irrigation sleeves per new dog park flatwork.
2) REVISION: Rotor head and lateral line relocations per new dog park.
IRRIGATION AR EAC_SHEETL2,O3
1) REVISION: Rotor head and lateral line relocations per dog park.
IRRIGATIO N AREA E _ SHEET 12,05
1) ADDITION: Added irrigation sleeves per dog park. Add valves,,C9,, & ,,C10,, per new dog park.
2) REVlsloN: Rotor head and lateral line relocations per dog park. Re-numbered "C9" and onward valve tags per new
"C9" & "C10" valves. Revised "C12" valve size to L-L/2 inch.
RRIGATION AR - SHEET 12,
1) REvlsloN: Rotor head and lateral line relocations per dog park. Revised "A5" valve size to 1-1/2 inch
LIST OF DOCUMENT 5 SIZE OF SHEET NO. OF PAGES
ASI No. 015 Summary
Drawings
8.5x11
22x34
2
19
END OF ASI No. 015
,
site Planning ' Landscape Architecture ' civil Engineering ' Golf course rrrigation & Engineering . Graphic Design o 5urysyi6g
Meridian City Council Meeting Agenda October 9, 2018 – Page 241 of 454
CITY OF MERIDIAN
Purchaslng Deparlment
33 E BROADWAY AVE, STE 106
MEHTDTAN, rO 83542
TEL: (2o8) 489-0417
FAx: (2oB) 887{813
@
CITY OF MER]DIAN
Parks and Recrealion
SUGGESTED
vENDoR FranzWitteLandscapeContracling,lnc.
!9770 W State Street
,Boise, ldaho 83714
9ne12018
IS BUDGET AMENDMENT REOUIRED?
No
CITY SUPPORTTICKET NO.
DATE OF
BEQUEST
AVAILABLE BUDGET AMOUNT
1
Purchase Requisition
PUnCHASE OFOEn ilU:.13Efi LIUSt AFiir.ii Oti /r!'_ ittJOrcgS. FircKit,iG
sLrps, cAii:o;is AxD ccfinESic:1Di:rrcE nFr.1TE9 To r'IS CfiO=ti
TEHMS
Barlon
lr.o.a. |REoUESTORIDESINATION I
FREIGhITTEBMS
Mike Barton
Discovery ParkPHOJECT NAME:
1 $1 5200 96927 $ 72,890.00#2
$
$
$
I ,
$
$
$
$
Ar,r}rcmrE ll/ilid
81112018NOTES: CouncilAPProval Date:
PART NUMBER / DESCRIPTION / COMMITT1IENT NAME /
TASK OBDER / CONTRACT / PHOJECT DESCRIPTION
DEPT
CODE
EXPENSE OF
GL ACCOUNI ,,TOTAL AMOUNTFUND
ACCOUNTING CODESQuantity and Pricion of PurchaseDescn
PROJECT J
cor.4t\.llTt.lENT ir
OTY UNIT UNIT PRICE
c{/LK:}=
Meridian City Council Meeting Agenda October 9, 2018 – Page 242 of 454
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
5200 - Parks - Admin
07 - Impact Fund
From 10/1/2018 Through 9/30/2019
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
Capital Outlay
96927 Discovery Park
10121.L Discovery Park Maintenance
Building
708,000.00 0.00 708,000.00 100.00%
Carr...Carryforward 1,902,096.00 0.00 1,902,096.00 100.00%
Total Capital Outlay 2,610,096.00 0.00 2,610,096.00 100.00%
TOTAL EXPENDITURES 2,610,096.00 0.00 2,610,096.00 100.00%
Date: 10/4/18 11:12:32 AM Page: 1Meridian City Council Meeting Agenda October 9, 2018 – Page 243 of 454
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
5200 - Parks - Admin
55 - Capital Projects
From 10/1/2018 Through 9/30/2019
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
Capital Outlay
96927 Discovery Park
Carr...Carryforward 3,000,000.00 0.00 3,000,000.00 100.00%
Total Capital Outlay 3,000,000.00 0.00 3,000,000.00 100.00%
TOTAL EXPENDITURES 3,000,000.00 0.00 3,000,000.00 100.00%
Date: 10/4/18 11:12:32 AM Page: 2Meridian City Council Meeting Agenda October 9, 2018 – Page 244 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5 O
Project File Number:
Item Title: Change Order 1— Discovery Park Shelters/Playground
Meeting Notes:
Approval of Change Order 1 for Discovery Park Shelters
to Playground Hound dba Lucky Dog Recreation for the
Not -to -Exceed amount of $96,020.00.
�✓ AP�ROV��
I TEM SHEET
C ouncil Agenda I tem - 5.O.
Presenter:
Estimated Time f or P resentation:
Title of I tem - Approval of Change Order 1 for Discovery P ark Shelters to P layground Hound
dba L ucky Dog Recreation for the Not-to-E xceed amount of $96,020.00.
AT TAC HM E NT S:
Description Type Upload D ate
Council Memo Cover Memo 10/4/2018
Change Order 1 - L ucky Dog Recreation Cover Memo 10/4/2018
S igned P O R equisition Cover Memo 10/4/2018
B udget R eport Cover Memo 10/4/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 245 of 454
Page 1
Memo
To: C.Jay Coles, City Clerk
From: Sandra Ramirez, Purchasing Specialist
CC: Mike Barton, Steve Siddoway, Keith Watts
Date: 10/4/2018
Re: October 9 th City Council Meeting Agenda Item
The Purchasing Department, on behalf of the Parks Department, respectfully requests that
the following item be placed on the October 9 th City Council Consent Agenda for Council’s
consideration.
Approval of Change Order 1 for Discovery Park Shelters to Playground Hound dba
Lucky Dog Recreation for the Not-to-Exceed amount of $96,020.00.
Recommended Council Action: Approval of Change Order 1 for Discovery
Park Shelters to Playground Hound dba Lucky Dog Recreation for the Not-to-
Exceed amount of $96,020.00 and authorize Purchasing Manager to sign
Purchase Order for the Not-to-Exceed amount of $96,020.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda October 9, 2018 – Page 246 of 454
*+{ERIDTAN{--\-y
CITY OF MERIDIAN
33 EAST BROADWAY
MERIDIAN, !D 83542
CHANGE ORDEH
CHANGE ORDEB NO.1
PHOJECT NO.
CHANGE OHDEF DATE:911812A18
EFFECTIVE DATE:911812018
P ound, LLC dba Lucky Dog Flecreation
PROJECT: Discovery
The Conlractor ls hereby dlrecled t6 mako lhe lollowlng ch*nges from lhe Conlrac! Documents and Plang,
Description of Eddlllonal workt (sttach additional pages if needed)
Changes per attached ASI fl1 3 and #1 5 attached
WHO REOUESTED THE GHANGE g City ContractornL..J
Check all that apply
f] Unloreseen / Hidden Conditions
D Error with the Plans and/or Specilications
Explanation:
added work to th6 projecl via FY'|8 budget amsndment. approved 6 / 2e / 2o:*a
WHY IS THE CHANGE NECESSARY
[f Scope Change
D otner - describo betow
fI me work is in the area of the original contract and a conllict with the on-site conlractor is probable and
would make coordination of work diflicult and bidding unreasonable.
E Time is of the essence and bidding would require the contractor to stop work and the City would face
costly standby lees therefore making bidding disadvantageous
E Emergency Work to correct unsafe conditions.
B Other - describe bstow
lanatiOn: (r[schcd addltlonul pagcr I ncedcd)
is lor 2 shelters in lhe dog park area and 2 shElters around the playgrounol. Lucky Dog quores are arr.ached.
all that epply
Page 1 ol 2
Meridian City Council Meeting Agenda October 9, 2018 – Page 247 of 454
CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIMES.,
Original Contract Price: $59,750.00
Original Contract Times: 0
days
Net changes from previous Change Orders
Net changes form previous Change Orders (calendar days)
No. 1 to No. 1
No. to No.
tZT3 chawju� order nurnber-; h7e $0.00
Note chango order nurnber3 here 0
days
Vre( K. ar arpoual oi E'�iangas F,ere
Net Increase (decrease) of th.19'Change Order:
Net Increase (decrease) of this Change Order.,
(calendar days)
$9610.20.00
0
days
=-ier ck-31537 amount 0 bj,is d---,mv4c, wit
Total Change (increase 1 decrease) to date:
Total Days (increase /decrease) to date:
(calendar days)
$96,020.00
0
days
New Contract Price with all Approved Change Orders:
New Contract Times with all Approved Change Orders:
(calendar days)
$155,770.00
0
days
APPROVED: (City Purchasing Manager)
ACCEPTED: (Contractor)
.LuckyDog Rec. signed AIA Change Order (attached)
By: Keith Watts
By: Nicole Stoddard
.Date:
Date: 9/11/2016
RECOM FENDED: (City P je't Ma r)l
DATE APPROVED BY COUNCIL (If required)
By:Yi�
NO SIGNATURE REQUIRED 0
Date:
DATE
METHOD OF COST DETERMINATION / COST ANALYSIS OR VERIFICATION:
Pricing for this work is consistant work that was already bid.
Purchasing Use Only
Budget Available (Attach Report) Yes
Budget Information: Budget FY 2019 Amendment: Yes approved 6/29/2018
Pate Submitted to Clerk for Agenda: 10/4/2018 Approval Date:
Purchase Order No. Date Issued:
T11a89,-ejnd Nound Page 2 of 2
t3 rs
,WAIA Document G701/CMa" - 1992
Change Order - Constuction Manager.Advlser Ediuon
P DJECf (Naaca aileu):,
City of McridirD - south Mdidiro
Rltiolll Put
Nar Errt t"rLc Hrz.cl Roid in Mcridilq
Idrbo
CHll{GE oiDER IUIBERT 00 t
Itfil TlOIi OAIE; 9,Ofillt Otrtt{ER: Et
CONSIRUCION MAMGER: 8l
ARCHmCI:EI
CONIRACIoS:8
FtElO:El
OIHER:I
TO CC|iIIRACTOR fiYoar. aniadrcn|
PLyfou[d Hot{4 LLC dbr LtlrkyD,og
Rccrcatioo
K) Box O3
Albtm, ldrho 81420
PRo,EGf ilUXBERS: BPl3 / t5.{,to
coflrucl oAlE: l2t2l20t7
CO{IR CTFOn: ca.rd C.nnfl.do!
IHE OOIINASI IS GTUIIGED IS FOIIOTIE:
l) Proviic dl hbor, matcrirlr and cquipmcot rcquircd to complctc additioul shr& shcltsn per AsUll3.ArrD 16,005.00
?) Pmvidc a.ll lrbor, oatcrirls and cquipmcnt rrq{ircd to complctr rdditiollsl rhsdc lbEltrB rt thc addcd dog puk pcr ASt
flI5.
ADD 9t3,0r5.00
Tlc origilrl CoDt ct Surn wts
Nrl chrtngc by prgvioudy uthorizld Otultc Onflrt
Tb. CooEtEt Surtr ldor to hir CLrD8r Ordcr w
Tb. Coihtrt Suttl *ill bc incrr.lcd by thn Ch.nfc ffi.r in 0E rtnount of
Thc rlcll, Conbtct SuE iocluding tllir Cllr tg. O!d6 tittl bc
Thc Cooarct Timo will bc unchupd by ZrrD (O) dry.,
Thc dlt of Substrtttid Complction N of thc drl! of this Chrn8c ffirr thErforr ig
NorE This sumrnry doqt mt rcflcct chmSca h thc Conhcr Sum, CookErt Timc or Gurr8ltccd Msximum hicc whish havsbcca aulhorizcd by Constuction Chrngc DiEctivs.
xoT v LrD utmt sEiEo By T E Oty[ER, COilSIRUGflO
^}tAG€&
ARC[mCr $tO cof,IRACTOR.
Krdzobcrt LI,c dbr lccizcab.ck C.oo!tu.t6.t
I 1724 Wcsl Exccutivc Drivc
Boisc, ldrho t3713
59,750.m
0.00
J9.?50.m
96,020.m
155-7?0.00
AncHnEcI /rrn r;,,
462 Egt Shorc Drivc
suir! l oo
Earlc. Idaho 83616
SY (Sp^onn.),4.1 *toQlpd nanc)(lypal aa*)OAIE:
Hortd Lt C dba Lu.kvDoE civ of Mrridirl!corrMcro R (fin ao;e)Ottl*Ef,, (Fim aaau)
!! Est Broldwly Avcnu.PO Box 601
ADDRESS
420
AIt0RE!S
Idaho 83642
pBg D^ 8)
!y '|
I
III
I
IE Lr.d C.oup, hc.
Meridian City Council Meeting Agenda October 9, 2018 – Page 249 of 454
(*vortss)
&a
alvo-YpA
t3{q ls 8/-//-b fYPP"IS
(tutu pzd\1)
rlllV
:rqoll J.tn
'tttt -
Meridian City Council Meeting Agenda October 9, 2018 – Page 250 of 454
LuckyDog Recreatlon
PO Box 603
Ashton, lD 8:t420
Ast #13
Quotation
Project:
Date
Kreizenbeck Constructors
1,l724W Executive Dr
tD 83713
SOUTH REGIONAL PARK II
August 20, 2018
Toll Free: 208-652-7926
Fan 20&552-3285
Emall : play@luclrydreccom Estimate Valld
30 Days
Terms
ll2 Down, 8alance on receipt
South Meridian Park
Contact:
Phone:
Emall;
5901.00
744.A0
524,925.00
S1,836.00
Total S63,O05.fi)
Erandon Byington
208-33S.9500
bbylngton@krelzenbeck.com
Coverwon Shelter 20'x24'4:L2 HP-2024-SW 1 s12,963.00
Powder Coated Frame w/24 MultlRib MetalRoof
Steelworx Shelter 20'x30'w/8'4;12 HP-203&SW s15.979.m
Coated Frame MultlRib MetalRoof
Sub Total
lnstallation
Bond
Additionallnfo:
Includes footers [pad, excaration, backfill and compaction by others! provide and
of pre-englneered steel structure, metal roof and trlm. standard lnsurance
1
1
1
Lynette Turner
208-652-7926
play@luckydrec.com Date:
o
BIllTo:
Emall:
Engineered Drawings
Model
s1S,979.00
Contact:
Phone:
*
Accepted By:
Meridian City Council Meeting Agenda October 9, 2018 – Page 251 of 454
LuckyDog Recreatlon
PO Box603
Ashton, tD 83420
ASt #15
Quotation
Toll Free: 2AffiSZ-7926
Far:208652€285
Emal} play@luckydreccom
ProJect:
Date
Kreizenbeck Co nstructors
tl724W Executive Dr
Boise, lD 83713
Contact: Brandon Byington
Phone:
Email:
Covenrorx
208-336-9500
bbvlnqton@kreizenbeck.com
Hip Shelter 14'x16'vg'
Coated Frame w/24 MuldRib Metal Roof
Sub Total
Freight
Professlonal Installation
Bid Bond
Estlmatevalld
30 Days
Terms
U2 Down, Salance on receipt
Meridian Park
ID
4:12 HP-141F.sW
SOUTH REGTONAL PARK tI
August 20,2018
L
I
1
1
I
L
Addldonallnfo:
lncludes footer (pad,excauatlon, baclrfllland compaction by other) provHe and
lnnall of pre-englneered stecl stnrcture, meta! roof and trim. standard insurance
Totat $rf,ofs.oo
Lynette Turner
208-652-7925
play@luckydrec.com
Accepted By:
s16,098.00
$gor.oo
$15,999.q)
1 53,932.00
Date:
TI I
l
To;
Contact:
,Phone:
Email:
Item Model qry
2 r-
Drawings 1
Meridian City Council Meeting Agenda October 9, 2018 – Page 252 of 454
rc THE I-AND GROUR INC.
www.thelandgroupinc.com
462 E Shore Dr, Suite 100
Eagle, ldaho 83616
P 208.939.4041
F 208.939.4445
ASI NO.013 | August 03, 2018
To the Plans and Specifications for South Meridian Regional Park I TLG PN 116007
GENERAL:
1,.L See attached full size drawings for more information.
L.2 ELECTRICAL NARRATIVE, REFERENCING SHEET E1.01_ PARTIAL ELECTRICAL SITE PLAN _ AREA 1
1) ADDITION: Circuits and receptacle requirements at each of the new shelters.
SPECIFICATIONS:
1.3 None
DRAWINGS:
1.3 MATERIALS AREA D _ SHEET C2.04
1) ADDITION: Concrete flatwork and walk for shelter added north of sand play area. Added spigot location.
MATERIALS AREA E - SHEET C2.05
1) ADDITION: Concrete flatwork added for shelter. Added spigot location
LAYOUT AREA D - SHEET C2.24
1) ADDITION: Dimensions of flatwork and walk added for shelter
LAYOUT AREA E - SHEET C2.25
1) ADDITION: Dimensions of flatwork added for shelter
GRADING AREA E _ SHEET C4.05
1) ADDITION; Spot elevations of flatwork added for shelter
SITE UTILITIES . SOUTH _ SHEET C5.02
1) ADDITION: Extended 1-inch water service west from Bid Alt. #L Large Picnic Shelter spigot to the two new shelter
spigots, re-aligned L-L/2-inch water services as shown to avoid proposed building foundations.
LANDSCAPE AREA D _ SHEET 11.04
1) ADDITION: Five (5) trees added at sand play area.
2) REVlsloN: Adjusted trees and lawn per new shelter and flatwork location.
LANDSCAPE AREA E _ SHEET 11.05
1) REVlsloN: Adjusted trees and lawn per new shelter and flatwork location.
site Planning o Landscape Architecture o civil Engineering r 6s;1 course lrrigation & Engineering o Graphic Design o surveying
GRADING AREA D _ SHEET C4.04
1) ADDITION: Spot elevations of flatwork and walk added for shelter.
,
Meridian City Council Meeting Agenda October 9, 2018 – Page 253 of 454
South Meridian Regional Park I TLG No. 115007
ASI No. 13 | August 3,2018
Page l2
IRRIGATION AREA D _ SHEET 12.04
1) ADDITION: Sprayheadsatsandplayareaaddedandconnectedtovalvelzone"C8."
2) REVISION: Adjusted irrigation rotors per new shelter flatwork location. Revised size of "C8" valve to L-1l2 inch.
IRRIGATION AREA E _ SHEET 12.05
1) ADDITION: Lateral and sleeve added from new spray heads at sand play area.
2) REVISION: Ad.iusted irrigation rotors per new shelter flatwork location. Revised "C8" valve tag GPM.
ASI No. 013 Summary
Electrical Narrative
Drawings
8.5x11
8.5x 11
22x34
2
L
LL
END OF ASI No. 013
,
Site Planning . Landscape Architecture . Civil Engineering . Golf Course lrrigation & Engineering . Graphic Design . Surveying
Meridian City Council Meeting Agenda October 9, 2018 – Page 254 of 454
rc THE I-AND GROUR INC.
www.thelandgroupinc.com
462 E Shore Dr, Suite 100
Eagle, ldaho 83616
P 208.939.4041
F 208.939.4445
ASI NO.015 | August 03,2018
To the Plans and Specifications for: South Meridian Regional Park I TLG PN 116007
GENERAL:
1.1 See attached full size drawings for more information
SPECIFICATIONS:
L.2 None
DRAWINGS:
1..3 MATERIALS AREA B _ SHEET C2.02
1) ADDITION: Concrete flatwork, 3f 8" pea gravel, chain link fencing, and frost-free hydrant added per new dog park.
MATERIALS ARE C - SHEET C2.03
1) ADDITION: Chain link fencing added per new dog park.
MATERIALS AREA E - SHEET C2.05
1) ADDITION: Concrete flatwork, 3f8" pea gravel, chain linkfencing, shelter, and frost-free hydrant added per new
dog park.
MATERIALS AREA F - SHEET C2.06
1) ADDITION: Chain link fencing added per new dog park.
LAYOUT AREA B - SHEET C2.22
1) ADDITION: Dimensions for fencing and concrete flatwork added per new dog park.
LAYOUT AREA C _ SHEET C2.23
1) ADDITION: Dimensions for fencing added per new dog park,
LAYOUT AREA E _ SHEET 12.25
1) ADDITION: Dimensions for fencing and concrete flatwork added per new dog park.
LAYOUT AREA F -SHEET C2.25
1) ADDITION: Dimensions for fencing added per new dog park.
GRADING AREA B _ SHEET C4.02
1) ADDIT]ON: Spot elevations for flatwork, concrete walk, and containment curb added
GRADING AREA E - SHEET C4.05
1) ADDlrloN: spot elevations for flatwork and concrete walk added.
,
Site Planning o Landscape Architecture o Civil Engineering . Golf Course lrrigation & Engineering o Graphic Design o Surveying
Meridian City Council Meeting Agenda October 9, 2018 – Page 255 of 454
south Meridian Regional Park I TLG No. 116007
ASI No. 15 | August 3, 2018
Page l2
SITE UTILITIES . NORTH - SH EET cs.01
1) ADDITION: l"waterlineto new frost-free hydrants added. Added keynote per frost-free hydrant
LAN DSCAPE AR B _ SH EET 11.02
1) ADDITION: Twelve (12) newtrees within dog parkadded.
2) REVISION: Trees and lawn relocations per dog park area. lnstall 4"-6" river cobble rock mulch in lieu of bark mulch
at tree pits within dog park area.
LANDSCAPE AREA C - SH EET 11.03
1) REVISION: Trees and lawn relocations per dog park area.
LANDSCAPE AREA E _ SHEET 11.05
1) ADDITION: Seven (7) new trees within dog park added.
2) REVISION: Treesandlawnrelocationsperdogparkarea. lnstall 4"-5" river cobble rock mulch in lieu of bark mulch
at tree pits within dog park area.
IRRIGATION AREA B _ SHEET 12.02
1) ADDITION: Added irrigation sleeves per new dog park flatwork.
2) REVISION: Rotor head and lateralline relocations per new dog park.
IRRIGATION AREA C. SH EET 12.03
1) REVISION: Rotor head and lateral line relocations per dog park.
IRRIGATION AREA E - SHEET 12.05
1) ADDITION: Added irrigation sleeves per dog park, Add valves "C9" & "C70" per new dog park.
2) REVISION: Rotor head and lateral line relocations per dog park. Re-numbered "C9" and onward valve tags per new
"C9" & "C70" valves. Revised "C12" valve size to 1,-712 inch.
IRRIGATION AREA F - SHEET 12.06
1) REVISION: Rotor head and lateral line relocations per dog park. Revised "A5" valve size to L-1/2 inch
LIST OF DOCUM E NTS SIZE OF SH EET NO. OF PAGES
ASI No. 015 Summary
Drawings
8.5x 11
22x34
2
19
,
Site PlanninB . Landscape Architecture . Civil Engineering . Golf Course lrrigation & Engineering o 6p2p6;. gur;rn . Surveyjng
LANDSCAPE AREA F _ SHEET 11.05
1) REVISION: Trees and lawn relocations per dog park area.
END OF ASI No. 015
Meridian City Council Meeting Agenda October 9, 2018 – Page 256 of 454
CITY OF MERIDIAN
PurchaslnE Depsrtmcnt
33 E BROADWAY AVE, STE 106
MEBIDIAN, ID 83642
TEL: (208) 489-041 7
FAX; (208) 887-4813
@
CITY OF MERIDIAN
Parks and Flecreation
911812018
IS BUDGET AMENDMENT REOUIRED?
No
CITY SUPPORTTICKET NO.
SUGGESTED
VENDOR ]Playground Hound, LLC dba Lucky Dog Recreation
iPO Box 603
iAshton, ldaho 83420
DATE OF
REOUEST
AVAILABLE BUDG ET AIIIOUI.TT
2,000.00
Purchase Re uisition
nUECHTISE OFDEB tlUl.lBEF l.lUSI APPEAn Oli ALL ilt'OtCES, FACKT!:C
SLIPS. CAliTOtiS rr!,iD COAaESPCI,IDEIICE eEtATED IC TH:S O;iD!n
TEBMS TEHMS F:O.8.
Mike
PROJECT NAME: Discovery Park
Change Order #1 I $I 5200 96527 $ 96,020.00
$
$
$
$
$
$
$
$
$
NOTES: CourrcllApprovalDate: 8fiEO18
DEPT
CODE
EXPENSE OH
GL ACCOUNT ,,TOTAL AMOUNT
ACCOUNTING CODES
FUND
Descri ion of Purchase
PROJECT I
cof.4t4tTr.4ENT
'r
'RO{rEgf ilANAGIER
Mike Bailon
PART NUMBER / DESCHIPTION / COMMITMENT NAME /
TASK ORDER / CONTBACT / PROJECT DESCRIPTION
OTY UNIT UNIT PRICE
0
Meridian City Council Meeting Agenda October 9, 2018 – Page 257 of 454
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
5200 - Parks - Admin
07 - Impact Fund
From 10/1/2018 Through 9/30/2019
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
Capital Outlay
96927 Discovery Park
10121.L Discovery Park Maintenance
Building
708,000.00 0.00 708,000.00 100.00%
Carr...Carryforward 1,902,096.00 0.00 1,902,096.00 100.00%
Total Capital Outlay 2,610,096.00 0.00 2,610,096.00 100.00%
TOTAL EXPENDITURES 2,610,096.00 0.00 2,610,096.00 100.00%
Date: 10/4/18 11:12:32 AM Page: 1Meridian City Council Meeting Agenda October 9, 2018 – Page 258 of 454
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
5200 - Parks - Admin
55 - Capital Projects
From 10/1/2018 Through 9/30/2019
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
Capital Outlay
96927 Discovery Park
Carr...Carryforward 3,000,000.00 0.00 3,000,000.00 100.00%
Total Capital Outlay 3,000,000.00 0.00 3,000,000.00 100.00%
TOTAL EXPENDITURES 3,000,000.00 0.00 3,000,000.00 100.00%
Date: 10/4/18 11:12:32 AM Page: 2Meridian City Council Meeting Agenda October 9, 2018 – Page 259 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5 P
Project File Number:
Item Title: Change Order 2 — Discovery Park General
Construction Services (Concrete)
Meeting Notes:
Approval of Change Order 2 for Discovery Park General
Construction Services (Concrete) to Landon
Enterprises., LLC, for the Not -to -Exceed amount of
$69,664.00.
c✓ APPROVED
I TEM SHEET
C ouncil Agenda I tem - 5.P.
Presenter:
Estimated Time f or P resentation:
Title of I tem - Approval of Change Order 2 for Discovery P ark General C onstruction
Services (Concrete) to Landon E nterprises, L L C . for the Not-to-E xceed amount of
$69,664.00.
AT TAC HM E NT S:
Description Type Upload D ate
Council Memo Cover Memo 10/4/2018
Change Order 2 Cover Memo 10/4/2018
S igned P O R equisition Cover Memo 10/4/2018
B udget R eport Cover Memo 10/4/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 260 of 454
Page 1
Memo
To: C.Jay Coles, City Clerk
From: Sandra Ramirez, Purchasing Specialist
CC: Mike Barton, Steve Siddoway, Keith Watts
Date: 10/4/2018
Re: October 9 th City Council Meeting Agenda Item
The Purchasing Department, on behalf of the Parks Department, respectfully requests that
the following item be placed on the October 9 th City Council Consent Agenda for Council’s
consideration.
Approval of Change Order 2 for Discovery Park General Construction Services
(Concrete) to Landon Enterprises, LLC. for the Not-to-Exceed amount of $69,664.00.
Recommended Council Action: Approval of Change Order 2 for Discovery
Park General Construction Services (Concrete) for the Not-to-Exceed amount
of $69,664.00 and authorize Purchasing Manager to sign Purchase Order for
the Not-to-Exceed amount of $69,664.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda October 9, 2018 – Page 261 of 454
IAN
CITY OF MERIDIAN
33 EAST BROADWAY
MEBIDIAN,ID 83642
CHANGE ORDER
CHANGE ORDER NO,
PBOJECT NO.
CHANGE ORDER DATE 9/18/2018
EFFECTIVE DATE:9/18/2018
CONTRACTOB:Landon Enterprises, LLC
PROJECT: Discovery Park
The Contractor ls hereby dlrecled to maka the lollowlng changes lrom lhe Contract Documenls and Plans.
Description of addllional work: (attach additbnal pagss ll needed)
ChangesperallachedASl#'l3for General Construction at Discovery Park per AIA agreement approved
t2/27/17.
WHO REOUESTED THE CHANGE City r"lLJ Contractor
WHY tS THE CHANGE NECESSAHY
Check all that apply
tr Unforeseen / Hidden Conditions B Scope Change
D Error with the Plans andlor Specilications fJ Other - describe betow
Explanation:
We added wotk to lhe project via FY18 budget amendmenl. Approved on 6 / 29 / 2otl .
REASON FOB CHANGE OBDER VS. BIDDING ADDITIONAL WOHK
Check all thal epply
E ffre work is in the area ol the originalcontract and a conflict with the on-sita contractor is probable and
would make coordination of work dillicult and bidding unreasonable.
D Time is ol the essence and bldding would require the contractor to stop work and the City would lace
costly standby lees therefore making bidding disadvanlageous
fl Emergency Work to correct unsafe conditions.
B Other - descibe betw
Explanation: (!n chrd rddhlonrt pogca tf nocdcd)
Addilional concrete per ASI #13, #14 spd $'l$.ArA change order GTol- attached.
Page'1 ol2
Meridian City Council Meeting Agenda October 9, 2018 – Page 262 of 454
CHANGE IN CONTRACT PRICE:
CHANCE IN CONTRACT TIMES:
Original Contract Price: $563,910.00
Original Contract Times: 0
days
Net changes from previous Change Orders
Net changes form previous Change Orders (calendar days)
No, to No.
No_ to No.
Note chane ordar numbers t-wo $29,910.00
Note chong=a yr-'jr mmtmrs here O
days
_e *r ,;: ar amsvn. v a ip&r:nre
Net Increase (decrease) of this Change Order.
Net increase (decrease) of this Change Order:
(catenclar days)
$6904600
0
days
mor Col.lar am unt oi Liss Forms orzer
Total Change (Increase I decrease) to date:
-Total Days (Increase /decrease) to date:
(calendar days;
$99,574.00
o
days
New Contract Price with all Approved Change Orders:
New Contract Times with all Approved Change Orders:
(calendar days;
$6631484.00
o
days
APPROVED: (city Purchasing Manager)
ACCEPTED-- (Contractor)
Landon Enterprises signed AIA G701 Chance Order
By: Keith Watts
attached)
�Y:Ron A. Landon
Date_
Date: 9/13/18
RECOMMENDE ( ity Proj tet Ona r)
OATS APPROVED BY COUNCIL (1f required)
3`
f
(1
By: r
y
NO SIGNATURE ED `
1 � REOUIR V
Date:
EAT
METHOD OF COST DETERMINATION I COST ANALYSIS OR VERIFICATION:
Pricing for this work is consistant work that was already bid.
Purchasing Use Only -
Budget Available, (Attach Report)
Yes
Budget Information: Budget FY 20.19 Amendment: Yes approved 6/29/18
Date Submitted to Clerk for Agenda: 10/4/2018 Approval Date:
Purchase Order No. Date Issued:
Lo ri&n E�rpri:5e.5 Page 2 of 2
t, 1\ t{
Change Order - Construction Manager.Adviser Edition
PROJECT (JVaae and oddrcss):,
City of Mcridisn - South Mcridian
Rcgional Park
Ncar East Lakc Hazcl Road in Mcridian,
Idaho
CHAI{GE ORDER t{UilBER: ffi2
Nfn TION DAIE| 9107t20r}
PROJECTiIUilBERS: BP04 / t6.080
CO0{IRACT DAf E2 I UZt 120 t7
GOifin CTFOR: Gcncnl ConsEuction
OWNER:El
CONSTRUCTION MANAGER: EI
ARCHITECT:8
CONTRACTOR:El
FIELD: EI
OTHER: E
TO COIIIRAGIOR (Naae and oddras):
Lrndon Enterprises, LLC
PO Box 4355
Boisc, Idaho 8371I
THE COTfiRACI IS C}IA}IGED AS FOTLOTYS:
l) Provide all labor, mstsrials and equipmcnt requircd to complete coocrcte work at thc additional shadc sheltcrs per ASI #13.ADD 313,497.00
2) Providc all labor, materials and cquipmant rcquired to comptcte concretc work at entrancc to dog park per ASI #l4RN)It S7,78t.00
3) Provide all labor, matcrials and equipmsnt required to complete concretc work at the added dog park pc ASI #15.ADD $48J79.00
Thc original Cootract Sum was
Ncl change by previously authorizod Changc Ordcrs
Thc Contact Sum prior to this Changc Ordcr *,as
Thc Contract Sum will bc inctcoscd by this Clrange Ordcr in fie amount of
Thc ncw Contact Sum includiag this Churgc Ordo will bc
The Contragt Timc wilt be uncbanged by Zcm (0) days.
The date of Subsandal complction os of thc &tc of this changc ordcr thctcfore is
563,9t0.00
29.9t0.00
593.t20.00
69,664.00
663,484.00
}{OIE: This sunmary does not rellect changes in the Contsact Sum, Contract Time or Guaranteed Maximum Price which have
been authorized by Construction Change Directive.
NOT VALID UilNL SrcilED BY IHE O$fiER, OOOISIRUCTIoil f,AIIAGER, ARCH]TECT A}IO COiIIRACTOR.
Thc Lsrul Grcup. Im.
IJRCHIIECT (Firmnaae)
462 East Shorc Drivc
Suitc 100
Eaele, Idsho 83616 _
ADDRESS ADDRESS
COllSIRUCIlOil )lAllAC*;R (Ftrn nane)
I 1724 Wcst Executive Drive
Boise, Idaho 83713
1ry
t
I
$
I
t
Meridian City Council Meeting Agenda October 9, 2018 – Page 264 of 454
*
(Typed aone)
BY
(Typed name)
LLC
(Firm name)
(Typed nane)
Citv of
OlVt{ER (Fitm namc)
33 East Broadway
nane)DAIE:
by 2
vL 9/--
cot{rR gIoR
Meridian City Council Meeting Agenda October 9, 2018 – Page 265 of 454
LANDON
enterprr'ses
Spec/a,iscs in Concrele Construcilon
+
CONTRACT CHANGE ORDER #
JOB NAME
Change Order
Landon Enlerpises, LLC
P.O. Bax 4355
Boise, ldaho
83111-4355
,248.830.7816
, 208.323,9050
+l
DATE
JOB LOCATION
CONTACT NAME 'NL MBER
Work to be Performed
nJ-goo'aD +lkluq*a'
-lr(,
&vrr€tr -
Marerials to be Purchased I Used: tjXCpqg
[)r,.'rt,,.r '-
P<? -7n'$, '/
5"9'J'el -
*fu'
;g;
,*JLabor Services to be perform "a.{-q v
0R(dd&t. ili,lf,r,rLi rercs,q +b
r"tfuyy:.1b..r""se) for this Change Order:
I agree to the above change order, and this change order becomes parr of the original contract
signed on
fir+*y+te fuu"-{
o
*tLt
io
{
CONTRACTO R APPROVAL SU CTOR APPRO
tY
W
Meridian City Council Meeting Agenda October 9, 2018 – Page 266 of 454
rcfiH*,ml*cRouR rNC.
462 E Shore Dr, Suite 100
Eagle, ldaho 83616
P 208.939.4041
F 208.939.444s
ASI NO.013 | August 03, 2018
To the Plans and Specifications for:South Meridian RegionalPark I TLG PN LL6OO7
GENERAL:
1.1 See attached full size drawings for more information.
1..2
SPECIFICATIONS:
1.3 None
DRAWINGS:
1.3 MATERIALS
ELECTRICAL NARRATIVE, REFERENCING SHEET E1.01 - PARTIAL ELECTRICAL SITE PLAN _ AREA 11) ADDITION: Circuits and receptacle requirements at each of the new shelters.
D - SHEET C2.04
1) ADDITION: Concrete flatwork and walk for shelter added north of sand play area. Added spigot location.
MATERIALS AREA E _ SHEET C2.05
1) ADDlrloN: concrete flatwork added for shelter. Added spigot location
LAYOUT AREA D _ SHEET C2.24
1) ADDITION: Dimensions of flatwork and walk added for shelter
LAYOUT AREA E _ SHEET C2.25
1) ADDITION: Dimensions of flatwork added for shelter
GRADING AREA D _ SHEET C4.04
1) ADDITION: Spot elevations of flatwork and walk added for shelter
GRADING AREA E - SHEET C4.05
1) ADDITION: Spot elevations of flatwork added for shelter
SITE UTILITIES - SOUTH _ SHEET C5.02
1) ADDITION: Extended 1-inch water service west from Bid Alt. #L Large Picnic Shelter spigot to the two new shelter
spigots, re-aligned L'7/2-inch water services as shown to avoid proposed building foundations.
LANDSCAPE AR D _ SHEET 11.04
1) ADDITION: Five (5) trees added at sand play area.
2) REVlsloN: Adjusted trees and lawn per new shelter and flatwork location.
LANDSCAPE AREA E - SHEET 11.05
1) REVlsloN: Adjusted trees and lawn per new shelter and flatwork location
,
Site Planning o Landscape Architecture o Civil Engineering r 6s|1 Course lrrigation & Engineering o Graphic Design o Surveying
Meridian City Council Meeting Agenda October 9, 2018 – Page 267 of 454
South Meridian Regional Park I TLG No. 116007
ASI No. 13 | August 3,2018
Page l2
IRRIGATION ARE AD_SHEETL2.O4
1) ADDITION: Spray heads at sand play area added and connected to valve /zone,,CB."
2) REVISION: Adjusted irrigation rotors per new shelter flatwork location. Revisedsizeof "C8" valve to L-'J./2 inch.
IRR IGATION AREA E -SH EET 12.05
1) ADDITION: Lateraland sleeve added from new spray heads at sand play area.
2) REVlsloN: Adjusted irrigation rotors per new shelter flatwork location. Revised "c8" valve tag GpM.
LIST OF DOCUMENTS SIZE OF SH E ET NO OF PAGES
ASI No. 013 Summary
Electrical Narrative
Drawings
8.5x11
8.5x11
22x34
2
L
LL
END OF ASI No. 013
,
Site Planning . Landscape Architecture . Civil Engineering . Golf Course lrrigation & Engineerjng . Graphic Design . Surveying
Meridian City Council Meeting Agenda October 9, 2018 – Page 268 of 454
trTANDONenterprrses
Speciarrsts in Concrete @nstructton
Change Order
Landon Enterynses, LLC
P.O. Box 4355
Boise, ldaha
83777435s
i,2O{1.83O.7816r 208.323.9A50
P Jb
(-aCONTRACT C}IANGE ORDER #
JOB NAME
DATE
JOB LOCATION Krr
CONTACT NAME/ NUMBER
Work to be Performed: U{4Wp._
WMrbA,t\Y qt>
horut',
rt*phun
C.rr*ee
PAil'+.,\
Materials to be Purchased I Used:
Labor Services to be performed hY){ n+o + "Llf z
OL44P
d)lo
rease) for this Change Order:+q
I agree to the above change order, and this change order becomes pan of the
signed on
original contract
(p,tt*yfq
{"tNb.
dr
tLe
T
s AL
Increase
CONTRA croR AppRovAL ORA
R.v 01il
f3 t<
Meridian City Council Meeting Agenda October 9, 2018 – Page 269 of 454
3p THE LAND GROUR INC.
www.thelandBroupinc.com
462 E Shore Dr, Suite 100
Eagle, ldaho 83616
P 208.939.4041
F 208.939.4445
ASI NO. 014 | August 03, 2018
To the Plans and Specifications for
GENERAL:
South Meridian Regional Park I TtG pN 116007
1.1. See attached full size drawings for more information.
SP ECIFICATIONS:
1.2 None
DRAW INGS:
1.3 MATERIALS AREA A _ SHEET c2.o7
1) ADDITION: Asphalt paths added.
MA T ERIALS AREA B _ SHEET C2,O2
1) ADDITION: Asphalt paths added.
TERIALS AR _ SH EET C2
1) ADDITION: Asphalt paths added.
MATE RIALS AREA D _SH EET C2.04
1) ADDITION: Asphalt path added.
MATERI ALSAREAE-SH EET C2.05
1) ADDITION: Added asphalt path.
2) REVlsloN: Parking lot striping revised per new ADA pedestrian ramp type and relocation.
MATE RIALS AREA F _SH EET C2.06
1) ADOITION: Added asphalt path.
LAYOUT AREA A _ SHE r c2.21
1) ADDITION: Dimensions for new asphalt paths added
LA YOUTAREAB-SHE T C2.22
1) ADDITION: Dimensions for new asphalt paths added
YOUT A c-sH c2.23
1) ADDIT|ON: Dimensions for new asphalt paths added.
UT ARE _ SHE 24
1) ADDITION: Dimensions for new asphalt path added
,
Site Planning . Landscape Architecture . Civil EngineerinE . Golf Course lrrigation & Engineering . Graphic Design . Surveying
Meridian City Council Meeting Agenda October 9, 2018 – Page 270 of 454
South Meridian Regional Park I TLG No. 116007
ASI No. 14 | August 3,2018
Page l2
LAYOUT AREA E _SH EET 12,25
1) ADDITION: Dimensions for new asphalt path added. Added truncated domes at relocated ADA stalls.
2) REVISION: Location of ADA stalls relocated.
LAYOUT AREA F SHEET C2.26
1) ADDITION: Dimensions for new asphalt path added.
SITE DETAILS _ SHEET C2.53
1) ADDITIONT ADA Pedestrian Ramp - Type 3 detail added.
s ITE SECTIONS - SHE ET C2.55
1) ADDITION: Typical Asphalt path section added.
GRAD INGAREAA_SHE T C4.01
1) ADDITION: Spot elevations for new asphalt path added
GRAD INGAREAB_SH EEr C4.02
1) ADDITION: Spot elevations for new asphalt path added.
GRADIN GAREAD-SHE ET C4.04
1) ADDITION: Spot elevations for new asphalt path added
G RADI NGAREAE_SHE T C4.05
1) ADDITION: Spot elevations for new asphalt path added
LAN PEAREAA_SH ET 11.01
1) REVISION: Lawn and tree locations revised per new asphalt path.
LANDSCAPE AREA B -SH EET 11.02
1) REVISION: Lawn and tree locations revised per new asphalt path
LAN PEAREAC-S HEET 11.03
1) REVISION: Lawn and tree locations revised per new asphalt path.
LAND PEAREAD-SH ET 1L.04
1) REVISIONT Lawn revised per new asphalt path
LANDS PEAREAE-S H EET L1-05
1) ADDITION: Five (5) trees at stage added.
2) REVISION: Lawn revised per new asphalt path.
LAN PEAREAF_S HEET 11.06
1) REVISION: Lawn revised per new asphalt path
,
Site Planning . Landscape Architecture . Civil Engineering . Golf Course lrrigation & Engineering . Graphic Design . Surveying
GRADING AREA C _ SH EET C4.03
1) ADDITION: Spot elevations for new asphalt path added.
Meridian City Council Meeting Agenda October 9, 2018 – Page 271 of 454
South Meridian Regional Park I TLG No. 116007
ASI No. 14 | August 3,2018
PaSe l3
IRRIGATION ARE A _ SHEET 12,01
1) ADDITION: Added irrigation sleeves per new asphalt paths.
2) REVISION: Rotor head, valve, and lateral line relocations per new asphalt paths. Renamed all"B" valve callouts
IRRIGATION AREA B _ SHEET 12,02
1) ADDITION: Added irrigation sleeves per new asphalt paths.
2) REVISION: Rotor head and lateral line relocations per new asphalt paths
IRRIGATION ARE C _ SHEET 12.03
1) ADDITION: Added irrigation sleeves per new asphalt paths.
2) REVISION: Rotor head and lateral line relocations per new asphalt paths
IR RIGATIONAREAD_SH ET 12.04
1) ADDITION: Added irrigation sleeves per new asphalt paths.
2) REVISION: Rotor head and lateral line relocations per new asphalt paths. Renamed all "B" valve callouts
IRRIGATION AREA E _SHEET 12.05
1) ADDITION: Added irrigation sleeves per new asphalt paths. Added new "89" valve per spray head zone at stage.
2) REVISION: Rotor head and lateral line relocations per new asphalt paths.
LIST OF DOCUMENTS SIZE OF SH EET NO. OF PAGES
ASI No. 014 Summary
Drawings 31
END OF ASI No. 014
8.5x11
22x34
3
Site Planning . Landscape Architecture . Civil Engineerlng . Golf Course lrrigation & Engineering . Graphic Design . Surveying
IRRIGATION AREA F - SHEET 12.06
L) ADOITION: Added irrigation sleeves per new asphalt paths.
2) REVISION: Rotor head and lateral line relocations per new asphalt paths.
,
Meridian City Council Meeting Agenda October 9, 2018 – Page 272 of 454
LANDONenterprises
Specialis0s in Coocrele Constructlon
e
RACT CII E ORDER #
JOB NAME
CONTACT NAlvtE / NUI|BER
Work to be Performed:
Materials to be Purchased I Used:
Change Order
Landon Enterpn'ses, LLC
P.O. 8ox 4355
Boise, ldaho
83711-4355
208.830.7876t 248323.9050it
DATE
JOB LOCATION
a}J
Irxw*A{,,.*
Tp"r- {L *.*rxdwu*
_U ft i5zt)-* kYo-
'* ?$rfuad r
Labor Services to be performed: TOWq.l&rr;grrtsa+ qeg) d'la+t4+- =
UP + tulrr-l
I f3i,&n -'W,Tlo
0rl4/ l. rg**,nq -Tota|{ncreas'e lDecrease) for this Change Ordcr:\-- Add 62 J.f of curb per R.L. 62 x $30/1f
I agree to
signed on
the above change order, and this change order becomes part of the co
Tota r{,
$1, 860 . 00
ntract
1 91e,319
CONTRACTOR APPROVAL SU CTO R o
t !,Jt!d
.00
Meridian City Council Meeting Agenda October 9, 2018 – Page 273 of 454
THE I.AND GROUR INC.
www'thelandgroupinc.com
462 E Shore Dr, Suite 100
Eagle, ldaho 83616
P 208.939.4041
F 208.939.4445
ASI NO.015 | August 03,2018
To the Plans and Specifications for:South Meridian RegionalPark I TLG PN tt6OO7
GENERAL:
L.1, See attached full size drawings for more information.
SPECIFICATIONS:
1..2 None
DRAWINGS:
1.3 MATERIALS ARE B - SH EET C2.02
1) ADDITION: Concrete flatwork, 3f 8" pea gravel, chain link fencing, and frost-free hydrant added per new dog park
MATER AREA C _ SH EET C2.03
1) ADDITION: Chain link fencing added per new dog park.
MATERIALS E _ SHEET C2.05
1-) ADDITION: Concrete flatwork, 3f8" pea gravel, chain link fencing, shelter, and frost-free hydrant added per new
dog park.
MATERIALS AREA F _ SHEET C2.06
1) ADDITION: Chain link fencing added per new dog park
LAYOUT AREA B _ SHEET C2.22
1) ADDITION: Dimensions for fencing and concrete flatwork added per new dog park.
LAYOUT AREA C - SHEET C2.23
1) ADDITION: Dimensions for fencing added per new dog park.
LAYO AREA E - SH EET L2.25
1) ADDITION: Dimensions for fencing and concrete flatwork added per new dog park.
LAYOUT AREA F -SHEET C2.26
1) ADDITION: Dimensions for fencing added per new dog park.
GRADI AREA B _ SHE c4.o2
1) ADDITION: Spot elevations for flatwork, concrete walk, and containment curb added
GRADING AREA E - SHEET C4.05
1) ADDlrloN: spot elevations for flatwork and concrete walk added
,
Site Planning o Landscape Architecture r Civil Engineering o esll Course lrrigation & Engineering o Graphic Design o Surveying
Meridian City Council Meeting Agenda October 9, 2018 – Page 274 of 454
South Meridian Regional Park I TLG No. 116007
ASI No. 15 | August 3, 2018
Page l2
SITE UTILITIES . N ORTH _ SH EET C5.01
l.) ADDITION: l" water line to new frost-free hydrants added. Added keynote per frost-free hydrant
LAN DSCAPF ARF B _ SHEET t1.02
1) ADDITION: Twelve (12) newtreeswithin dog parkadded.
2) REVISION: Treesand lawn relocations perdogparkarea. lnstall4"-6" river cobble rock mulch in lieu of barkmulch
at tree pits within dog park area.
tAN DSCAPE AR C _ SHEET 11,03
1) REVISION: Trees and lawn relocations per dog park area
LANDSCAPE AREA E _ SHEET 11.05
1) ADDITION: Seven (7) new trees within dog park added.
2) REVISION: Trees and lawn relocations perdog parkarea. lnstall4"-6" river cobble rock mulch in lieu of barkmulch
at tree pits within dog park area.
tAN DSCAPEAREAF_SH ET 11.06
1) REVISION: Trees and lawn relocations per dog park area
IRRIGATION AREA B _SHEET 12.02
1) ADDITION: Added irrigation sleeves per new dog park flatwork.
2) REVISION: Rotor head and lateral line relocations per new dog park
IRRIGA TION AREA C _ SHEET 12.03
1) REVISION: Rotor head and lateral line relocations per dog park
IRRIGATION AREA E _SHEET 12.05
1) AODITION: Added irrigation sleeves per dog park. Add valves "Cg" &, CLO" per new dog park.
2) REVISION: Rotor head and lateral line relocations per dog park. Re-numbered "C9" and onward valve tags per new
"C9" & "C10" valves. Revised "C12" valve size to L-L/2 inch.
IRRIGATION A REAF_SHEETL2.O6
1) REV|sloN: Rotor head and lateral line relocations per dog park. Revised "As" valve size to 1-1/2 inch.
LISI OF DOCUMENTS SIZE OF SHEET NO.F PAGES
ASI No. 015 Summary
Drawings
8.5x 11
22x34
2
19
END OF ASI No. 01s
,
Site Planning . Landscape Architecture . Civil Engineering . Golf Course lrrigation & Engineering o 6rsp1.,;. 9"r,rn . Surveying
Meridian City Council Meeting Agenda October 9, 2018 – Page 275 of 454
CITY OF MERIDIAN
Purchaclng Osparlmsnl
33 E EBOAOWAY AVE, STE 106
MERIDIAN,ID 8:1642
TEtj (208) 489-0417
FAX: (208) 887*4813
@
CITY OF MEFIDIAN
Parks and Recrealion
911812018
IS EUOGET AMENDMENT REOUIHED?
No
SUGGESTED
VENDOR Landon Enterprises, LLC
PO Box 4355
Boise, ldaho 83711
DATE OF
REQUEST
AVAILAB LE BUDGET AMOU].IT
1 00
Purchase Requisition
FUACHAS; OiDEa !iul,13En r,:USi AppEAii cft /rLL it.rr.r0tcES. ricxtf,tS
5r-tP!. cAnrclis il,iD co;a:sFcij0-!,]cE neLArED To iits oeDEF
ParkPROJECT NAME: Discovery
Chaqge Order *2 1 $1 5200 96927 $ 69,6M.00
$
$
$
$
$
$
$
$
$
NOTES: CouncllApprwal Date:8t1t2018
^,rrr-o,rorJ
PABT NUMBER / DESCHIPTTON / COMMITMENT NAME /
TASK ORDER / CONTBACT / PHOJECT DESCRIPTION
OTY UNIT UNIT PBICE
ACCOUNTING CODES
FUND TOTAL AMOUNT
Quantit and PricinDescrion ol Purchase
DEPT
CODE
EXPENSE OR
GL ACCOUNT #
PROJECT i
cot4tr.ltTt4ENT #
CITY SUPPORT TICKET NO.
"Ht
iIEgrIiIISANAGER,,AYIVIENTTEFMS
{E[30
FREIGTITTERMS
PREPAIDMike Barton
Meridian City Council Meeting Agenda October 9, 2018 – Page 276 of 454
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
5200 - Parks - Admin
07 - Impact Fund
From 10/1/2018 Through 9/30/2019
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
Capital Outlay
96927 Discovery Park
10121.L Discovery Park Maintenance
Building
708,000.00 0.00 708,000.00 100.00%
Carr...Carryforward 1,902,096.00 0.00 1,902,096.00 100.00%
Total Capital Outlay 2,610,096.00 0.00 2,610,096.00 100.00%
TOTAL EXPENDITURES 2,610,096.00 0.00 2,610,096.00 100.00%
Date: 10/4/18 11:12:32 AM Page: 1Meridian City Council Meeting Agenda October 9, 2018 – Page 277 of 454
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
5200 - Parks - Admin
55 - Capital Projects
From 10/1/2018 Through 9/30/2019
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
Capital Outlay
96927 Discovery Park
Carr...Carryforward 3,000,000.00 0.00 3,000,000.00 100.00%
Total Capital Outlay 3,000,000.00 0.00 3,000,000.00 100.00%
TOTAL EXPENDITURES 3,000,000.00 0.00 3,000,000.00 100.00%
Date: 10/4/18 11:12:32 AM Page: 2Meridian City Council Meeting Agenda October 9, 2018 – Page 278 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5 Q
Project File Number:
Item Title: Change Order 3 — Discovery Park General A&E
Services
Meeting Notes:
Approval of Change Order 3 for Discovery Park A&E
Services to The Land Group for the Not -to -Exceed
amount of $56,590.00.
u� APPROVE
D
I TEM SHEET
C ouncil Agenda I tem - 5.Q.
Presenter:
Estimated Time f or P resentation:
Title of I tem - Approval of Change Order 3 for Discovery P ark A&E S ervices to T he L and
Group for the Not-to-Exceed amount of $56,590.00.
AT TAC HM E NT S:
Description Type Upload D ate
Council Memo Cover Memo 10/1/2018
S igned P O R equisition Cover Memo 10/1/2018
B udget R eport Cover Memo 10/1/2018
Change Order 3 Cover Memo 10/4/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 279 of 454
Page 1
Memo
To: C.Jay Coles, City Clerk
From: Sandra Ramirez, Purchasing Specialist
CC: Mike Barton, Keith Watts
Date: 10/1/2018
Re: October 9 th City Council Meeting Agenda Item
The Purchasing Department, on behalf of the Parks Department, respectfully requests that
the following item be placed on the October 9 th City Council Consent Agenda for Council’s
consideration.
Approval of Change Order 3 for Discovery Park A&E Services to The Land Group for
the Not-to-Exceed amount of $56,590.00.
Recommended Council Action: Approval of Change Order 3 for Discovery
Park A&E Services to The Land Group for the Not-to-Exceed amount of
$56,590.00 and authorize Purchasing Manager to sign the Purchase Order for
the Not-to-Exceed amount of $56,590.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda October 9, 2018 – Page 280 of 454
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CHANGS IN CONTRACT PRICE:
CHANCE IN CONTRACT TIMES:
Original Contract Price: $626t435.91 _ .
Original Contract Times: 0
days
Net changes from previous Change Orders --
Net changes form previous Changs Orders (calendar days)
No. 1 to No. 2
No, to No.
!dote than onset numbsrz horn
1vot4 ct:anga0%*;W numbers here
0
Gays
-- -- - - __����$��.��
Net Increase (decrease) of this Change Order:
Net Increase (decrease) of this Chsngs Order:
(calendar days)
$561590000-
WC
gays
--- ---- - -
- ------ --------- - -- - - - --
Total Change {Increase ! decrease) to date:
Total Days (increase /decrease) to nate:
(calendar days)
- - -- -$96f435.0
days
New Contract Price with all Approved Change Orders:
New Contract Times with all Approved Change Orders,
(Cal enda r days)
$722,870.91
days
APPROVED: (CIity f'umhasing Manager)
ACCEPTED- (Contractor)
Hy: Keith walls
r
By: b*4 Ito
Date:
Date: 15
RECOMMENDED: (City Project nager)
MATE APPROVED BY COUNCIL (It required)
INO
t
Woe
Ey:
Date; —�
SIGNATURE REQUIRED
DATE
r
l
M HI10D OF CAST' DETERMINATION 1 COST ANALYSIS OR VERIFICATJON:
These fees ars approxamaily 10% of the cast of the building which are below industry standards,
Budget Available (Attach Report)
Budget I of o►rnationi: Budget FY
Cate Submftted to Clea for Agenda:
Purchase Order Na.
the Lar)ci Group
Purdh6sing U§e Only
Yes
2019
10/2/2018
Date Issued:
Page 2of2
Amendment:
Approval Date:
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City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
5200 - Parks - Admin
07 - Impact Fund
From 10/1/2018 Through 9/30/2019
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
Capital Outlay
96927 Discovery Park
10121.L Discovery Park Maintenance
Building
708,000.00 0.00 708,000.00 100.00%
Carr...Carryforward 1,902,096.00 0.00 1,902,096.00 100.00%
Total Capital Outlay 2,610,096.00 0.00 2,610,096.00 100.00%
TOTAL EXPENDITURES 2,610,096.00 0.00 2,610,096.00 100.00%
Date: 10/1/18 11:30:37 AM Page: 1Meridian City Council Meeting Agenda October 9, 2018 – Page 282 of 454
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
5200 - Parks - Admin
55 - Capital Projects
From 10/1/2018 Through 9/30/2019
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
Capital Outlay
96927 Discovery Park
Carr...Carryforward 3,000,000.00 0.00 3,000,000.00 100.00%
Total Capital Outlay 3,000,000.00 0.00 3,000,000.00 100.00%
TOTAL EXPENDITURES 3,000,000.00 0.00 3,000,000.00 100.00%
Date: 10/1/18 11:30:37 AM Page: 2Meridian City Council Meeting Agenda October 9, 2018 – Page 283 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5
l
Project File Number:
Item Title: Cooperation Agreement between the City and Valley
Regional Transit
Approval of Cooperative Agreement between the City
and Valley Regional Transit for "Annual Dues and
Service Contribution" for aNot-To-Exceed amount of
$295,020.00.
Meeting Notes:
�'i APP801fo
I TEM SHEET
C ouncil Agenda I tem - 5.R.
Presenter: Consent
Estimated Time f or P resentation: Consent
Title of I tem - Approval of Cooperative Agreement between the City and Valley Regional
T ransit for “Annual Dues and S ervice C ontribution” for a Not-To-E xceed amount of
$295,020.00.
AT TAC HM E NT S:
Description Type Upload D ate
Council Memo Cover Memo 10/3/2018
V RT C oOp A mgreement F Y19 Cover Memo 10/3/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 286 of 454
Page 1
Memo
To: C.J Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Todd Lavoie
Date: 10/3/18
Re: October 9th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
October 9th City Council Consent Agenda for Council’s consideration.
Approval of Cooperative Agreement between the City and Valley Regional Transit for
“Annual Dues and Service Contribution” for a Not-To-Exceed amount of $295,020.00.
Recommended Council Action: Approval of Cooperative Agreement with
Valley Regional Transit for the Not-To-Exceed amount of $295,020.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda October 9, 2018 – Page 287 of 454
COOPERATIVE AGREEMENT
BETWEEN
VALLEY REGIONAL TRANSIT
AND
CITY OF MERIDIAN
FOR
ANNUAL ASSESSMENT
AND
SERVICE CONTRIBUTION
Annual Assessment
Limited Stop Service
Express Service
Harvest Transit Service
$44,011
s7,333
32,935
102.981
Page I of 4
THIS COOPERATIVE AGREEMENT ("Agreement") is entered into this I day of
Oat oE><r 2018 by and between VALLEY REGIONAL TRANSIT, a regional public
transportation authority authorized under Chapter 21, Title 40, Idaho Code ("VRT"), and the
City of Meridian, a municipal corporation organized, existing and authorized under Chapter l,
Title 50, Idaho Code ("Member")
RECITALS
a. VRT is the regional public transportation authority created to serve Ada and Canyon
Counties, pursuant to Chapter 21, Title 40, Idaho Code, and as a result of November 3, 1998
public referendum. VRT provides publicly funded or publicly subsidized transportation services
and programs in Ada and Canyon Counties.
b. Member is a municipal corporation authorized under Chapter 1, Title 50, Idaho Code.
c. Idaho Code $ 40-2109(7) provides that VRT may enter into cooperative agreements with
the state, other authorities, counties, cities and highway districts under the provisions of Idaho
Code $ 67-2328, which expressly authorizes public agencies to enter into agreements with one
another for cooperative action for purposes within the power, privilege, or authority of said
agencies.
d. Idaho Code $ 40-2110 provides that counties, cities, highway districts and other
governmental entities in the region may enter into cooperative agreements with the regional
public transportation authority in order to contribute funds from any source in recognition of
costs of the authority.
e. There are two primary programs which VRT budgets and funds each year. First, VRT
budgets and establishes annual assessments for its regular and special members, with
assessments for its regular members calculated pursuant to a population based formula, and
assessments for its special members calculated pursuant to a negotiated amount. Second, VRT
budgets and establishes service contribution requirements to support the operation of motor bus
services within the Nampa Urbanized Area and the Boise Urbanized Area.
f. VRT has budgeted $295,020 for Member to contribute for its annual assessment and
service contribution; Member has budgeted the same amount for its VRT annual assessment and
service contribution.
Meridian City Council Meeting Agenda October 9, 2018 – Page 288 of 454
Note 1 : Additional line item invoiced for shortfall on Intercounty route servtce
g. Service contributions support the following modes:
1) Nampa Express Service (Routes 40): Operates between Nampa and Boise making a
limited number of designated stops in, Nampa, Meridian, and Boise. The service
operates Monday thru Friday from 5:20 A.M. to 6:30 P.M. The service generally
utilizes 40' buses with 38-passenger, two-wheelchair capacity buses each equipped
with a bicycle rack.
2) Happy Day Transit Center/Boise State (Route 41) - Operates between Nampa and
Boise making stops in Nampa, Meridian and Boise. The service operates Monday
through Friday from 6:30 a.m. to 6:45 p.m. The service general utilizes 40' buses
with 3S-passenger, two wheelchair capacity buses each equipped with a bike rack.
3) Nampa Limited Stop Service (Route 42): Operates between Nampa and Boise making
several designated stops in Nampa, Meridian, and Boise. The service operates
Monday thru Friday from 6:30 A.M. to 7:30 P.M. The service generally utilizes 28-
passenger, two-wheelchair capacity buses each equipped with a bicycle rack.
4) Harvest Transit: Offers free trips in Meridian. Populations served includes seniors,
persons with disabilities and veterans. The origination and destination locations must
be within the Meridian city limits. Rides must be reserved in advance. The hours of
operation are 9 a.m. to 3 p.m. Monday through Saturday.
Section 2. Purpose
The purpose of this Agreement is:
(a) For Member to pay annual assessment and a service contribution to VRT for Fiscal Year
2019 in the amount of $139,539 in contribution to the costs of VRT and in support of
transportation services within the Boise Urbanized Area and the Nampa Urbanized Area.
Page 2 of 4
Harvest Capital 32,5N
Senior Dial A Ride 20,000
Addl. lnt. Cty. Route Svc. 5.260 (Nore 1)
Total $295J20
AGREEMENT
NOW, THEREFORE, in consideration of foregoing recitals, which are made a part of this
Agreement and not mere recitals, and for other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, it is mutually agreed as follows:
Section l. Term
This Agreement shall be in effect from the l" day of October, 20t 8, and will terminate on
the 306 day of September, 2019, unless earlier terminated pursuant the mutual written agreement
of the parties hereto.
Meridian City Council Meeting Agenda October 9, 2018 – Page 289 of 454
(b) For Member to pay for additional transportation services withil the City of Meridian to
support the Older Adults and Persons with Disabilities Program. The costs of these additional
services will include $102,981 for Harvest Transit Service, $32,500 for Harvest Capital and
$20,000 for Senior Transportation - Dial-A-Ride.
(c) For VRT to use said annual assessment for costs budgeted under its regional planning and
program administration, and to use said service contribution for costs budgeted under its regional
operating plan.
Section 3. Compliance
VRT, in using said assessment and service contributions, shall comply with all conditions
required by applicable federal, state and local laws and regulations, and shall maintain, in
accordance with generally accepted accounting practices and principles, records and books of
account regarding said dues and operating costs.
Section 4. Payment
(a) Member shall pay its annual assessment and service contribution of $295,020 for dues,
service contribution, capital, Dial-A-Ride and the fixed portion additional supportive
transportation within 30 days of invoice to VRT at the following address, unless Member is
notified in writing by VRT of a new address:
Valley Regional Transit
700 NE 2'd Sr Suite 100
Meridian, Idaho 83642
(b) Member's address, for the purpose of notice or correspondence, unless VRT is notified in
writing by Member of a new address, is as follows:
City of Meridian
33 E. Broadway
Meridian, Idaho 83642
Section5. Miscellaneous
(a) Each party hereto represents and warrants that each person executing this Ageement on
behalf of such party is, at the time of such execution, duly authorized to do so by such party's
goveming body, and is fully vested with the authority to bind such party in alt respects.
(b) If any provision of this Agreement is held invalid, illegal, or unenforceable, the
remainder shall be construed to conform to the intent of the parties, and shall survive the severed
provisions.
(c) Except as provided otherwise herein, this Agreement and any attachments hereto
constitute the entire Agreement between VRT and Member conceming the subject matter hereof.
The provisions of this Agreement shall be construed as a whole and not strictly for or against any
party.
(d) The captions and headings in this Agreement are for reference only and shall not be
deemed to define or limit the scope or intent of any of the terms, covenants, conditions or
agreements contained herein.
Pase 3 of4Meridian City Council Meeting Agenda October 9, 2018 – Page 290 of 454
(e) This Agreement is not intended to create, nor shall it in any way be interpreted or
construed to create, any third party beneficiary rights in any person not a party hereto.
(f) This Agreement shall be binding on the parties hereto, and their successors and assigns.
Section 6. Indemnification
To the extent permissible by law, VRT shall indemnify, defend, protect and hold harmless
Member, and it's officers, agents and employees, from and against any and all liabilities, losses,
suits, claims, judgments, fines or demands arising by reason of injury or death of any person or
damage to any property, including all reasonable costs for investigation and defense thereof
(including but not limited to attorney fees, court costs, and expert fees), of any nature whatsoever
(collectively, "Claims") arising out of or incident to this Agreement, and any renewal or
extension thereof, and arising out of or caused by the negligent or intentional acts or omissions
of VRT, it's officers, agents and employees, regardless of where the injury, death, or damage
may occur, except to the extent any such Claims arise out of or are caused by the negligent or
intentional act or omission of Member or it's officers, agents and employees. Member shall give
to VRT reasonable notice of any such Claims. VRT shall notify Member of the counsel to be
used in carrying out its obligations hereunder. Member must state any reasonable objection that
it may have regarding the use of said counsel. The provisions of this section shall be deemed to
be a separate contract between the parties and shall survive the expiration or any default,
termination or forfeiture of this Agreement, and any renewal or extension thereof.
Notwithstanding anything to the contrary in the foregoing, Member's right to indemnification
pursuant to the foregoing shall be limited to indemnification for such Claims for which Member
incurs actual liability or expense. The foregoing indemnification includes, without limitation, any
Claim arising out of or caused by the noncompliance of any services, programs, or activities
provided by VRT under this Agreement with all applicable federal, state, and local statutes,
regulations, and requirements, including, but not limited to, the Americans with Disabilities Act
(ADA). Notwithstanding anything to the contrary in the foregoing, (i) no employee or officer of
VRT shall be personally liable to Member under this Agreement, (ii) with respect to third party
Claims, both VRT and Member expressly reserve any and all of the privileges and immunities
available to them, if any, under Idaho law, and (iii) the agreement of VRT to hold harmless or
indemnify Member shall be limited to, and be payable only from, VRT's available insurance or
self-insurance coverage for liability assumed by contract available as a part of its general liability
insurance program. to
EXECUTED and effective as of the date first above written.
Valley Regional Transit:
Kelli Badesheim
Executive Director
0
City of Meridian:
Page 4 of 4
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5 S
Project File Number:
Item Title: Change Order 5 — Discovery Park General
Construction
Meeting Notes:
Approval of Change Order 5 for Discovery Park General
Construction to Knife River Corp. — Northwest for the
Not -to -Exceed amount of $199,342.00.
I✓ APPROVED
I TEM SHEET
C ouncil Agenda I tem - 5.S .
Presenter:
Estimated Time f or P resentation:
Title of I tem - Approval of Change Order 5 for Discovery P ark General C onstruction to K nife
River C orp. – Northwest for the Not-to-E xceed amount of $199,342.00.
AT TAC HM E NT S:
Description Type Upload D ate
Council Memo Cover Memo 10/4/2018
Change Order 5 - K nife River Cover Memo 10/4/2018
S igned P O R equisition Cover Memo 10/4/2018
B udget R eport Cover Memo 10/4/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 292 of 454
Page 1
Memo
To: C.Jay Coles, City Clerk
From: Sandra Ramirez, Purchasing Specialist
CC: Mike Barton, Steve Siddoway, Keith Watts
Date: 10/4/2018
Re: October 9 th City Council Meeting Agenda Item
The Purchasing Department, on behalf of the Parks Department, respectfully requests that
the following item be placed on the October 9 th City Council Consent Agenda for Council’s
consideration.
Approval of Change Order 5 for Discovery Park General Construction to Knife River
Corp. – Northwest for the Not-to-Exceed amount of $199,342.00.
Recommended Council Action: Approval of Change Order 5 for Discovery
Park General Construction to Knife River Corp. - Northwest for the Not-to-
Exceed amount of $199,342.00 and authorize Purchasing Manager to sign
Purchase Order for the Not-to-Exceed amount of $199,342.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda October 9, 2018 – Page 293 of 454
I
CITY OF MERIOIAN
3i:I EAST BROADWAY
MERIDIAN, ID E3642
CHANGE ORDER
CHANGE OHDER NO tr
PROJECT NO.101-21
CHANGE OBDER DATE:911812018
EFFECTIVE DATE;911812018
Discovery Park
Contractor ls hereby dlrected to make the lollowlng changes lrom the Conlrsct DocumenB and Plans.
Per attached ASI's #13, #14 and #15.aEtached
ol addilional work: (attach additional pagos il neaded)
t_T City Contractor
tr Unforeseen / Hidden Conditions
D Error with the Plans and/or Specilications
,lanation:
added work lo the project via FYl B budget amendmenl. Approved 6 / 2s / 2oLg
Check atl lhat apply
B Scope Change
E Ottrer - describe below
I The work is in the area of the original contract and a conf]ict with the on-site contractor is probable and
would make coordination of work difficult and bidding unreasonable.
E Tire is ol the essence and bidding would require the contractor to stop work and the City would lace
costly standby lees therefore making bidding disadvantageous
D Emergency Work to correct unsale condilions.
B Other - describa betow
Check all thrt eppty
AfA agreement A132 approved t2/21/1.?
work approved by council via Fy.lB Budget Amendmenl.
(an ch.d.ddhlonal pegcr ll nordcd)
Page 1 of 2
Meridian City Council Meeting Agenda October 9, 2018 – Page 294 of 454
CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIMES:
Original Contract Price: $1,5$7,382.72
Original Contract Times: 0
days
Net changes from previous Change Orders
Net changes form previous Change Orders (calendar days)
No. 1 to No. 4 (CO 1, 2, &4 No Cost CO)
No. to No.
Note change coder numbers here $103t285.00
Note change ardor numbers here 0
days
:5 pr 13115f arnoun 0 i ".ang ere
Net Increase (decrease) of this Change Order:
Net Increase (decrease) of this Change Carder:
(calendar days)
$199,342.0
0
days
tar &x ar arrmaunt & ns chan-.o umwr
Total Change (Increase / decrease) to date:
Total Days (Increase /decrease) to date:
(calendar days)
$302,527.00
0
days
New Contract Price with all Approved Change Orders:
New Contract Times with all Approved Change Orders:
(calendar days)
$13890,009.72
0
days
APPROVED: (City Purchasing Manager)
ACCEPTED: (Contractor)
By: Keith Watts
6y: Mike Berard signed Kreizenbeck AIA CO (attached)
Date: ��x � :;
r
Data: 9/1 2 / 2 018
RECOMMENDED ity �rc�ect nag
DATE APPROVED BY COUNCIL (if required)
By:
Date: t- f
Na SIGNATURE REQUIRED
DATE
METHOD OF COST DETERMINATION / COST ANALYSIS OR VERIFICATION,
Pricing for this work is consistant work that was already bid.
Budget Available (Attach Report)
Budget Information: Budget FY
Date Submitted to Clerk for Agenda:
Purchase Order No.
C)ranae, Orz�er �b. 5
Knl�r,e�Mex-- Corp.
Purchasing Use Only
Yes
_2019 Amendment: Yes approved 6/29/18
10/4/2018
Approval Date:
Date issued:
Page 2of2
ffi'AIA Document c7o1/CMao- 1992
T0 COilIRACTOR (Narc *d &r;s):
Kaifc Rivcr Coryontioa - Nclhwcrt
5450 W Goycn Road
Boisc, Idabo 83709
ffiAreEOEIERlIUTBEru OO5
lilmATEI0 T*gnn0$
PROEGTilUIBERS: BHll / lc0t0
CO{IRACT DATET t Tltt tZot7
OOIIIRACT F0R: Gcmrlal Conrtrrotioo
t) t'{ tS
OM{ER
coNsrRucTtoir MANAGER I
ARCHITECT:8
CONIRACTOR:El
RAO:B
OfiER E
Change Order . Construction ManagerAdviser Edition
PROJECI (Nueudailralt
City of Mcridiut - Sorlh Moridirn
Rcgionrl Prrk
Neer Ersr Lrko Hrzol Road in Mctidiur,
Idaho
T}IE COIIIRACT E CHAIIGED AE FOLL$I8:
l) Pmvido rll labor, matrrials and cquipmenl required lo complctc ritcwork for thc additional dradc rhcttcn pcr ASI #13.AIID fi12J96.00
2) Providc gll lsbsr, rnetcrirlr ard cquipmcut rcquirEd to completc ritcrrrort for thc additional *alking tsrilr pcr ASI #l4R
ADD S91p26.00
3) Providc dl labs, mrtcrldr urd oquipncot roqrdrcd !o complctc ritcwork for tlp adsd dog prrk pcr ASI #15.AI,D S85,020.00
Thc originl Cottnct Sumnrr
Na chango bypttriordy authorizcd Chargc Or&n
The Ccnhct Srmpior to thir Chrogc ffiar wu
Thc Cookact Sum will bc incrcrrcd by llir CJungF trcr in thc anourrt of
Thc nau Cmtrrct Srmr includhg thir CLangc (hdcr will bc
I l.tt7,tt2.72r---Tiffim'-I 1,690.66?.72$ t99,342.00lre;66tF
Tholsd(houo. hc.
Th. Cootnct TiEo rill bo urcbugcd ty Zso (0) drya
Tha drtc of Subrtrafial Coruplaioa rr of tlc detc ofrhi. g1*t . Ordclt thrrEforo il
llOIEl Thir rurrmary docs rpt rslleet chugcr in thc Contsact Susr, Contsact Timc or Ggargrtccd Maximrrn Price whic,h hrvc
becn authorized by Coastlctioo Changc Dircctivc,
iloT vAtD ufi[. stcflED By IHE OtilEB OO|EIIUSnU{ llAl'lAcER, ARCH|IECT AIL OOilIRASTOR.
KEgcobsck, LLC dbe lfuciaobcct C.ostsuctoo
I 1724 Wcat Exccnthc Drive
Boisc, Idsbo 83713
46i2Pttl Sborc Ddvc
Suita 100
Erglc, Idrho t3615
ADDRESS AODRETS
(3EEAOrA4l
ryt
rrumd.Ittr.
.l
t0!tt
tlrrr No.dr lrr.
Meridian City Council Meeting Agenda October 9, 2018 – Page 296 of 454
I
(Ilpcdnaac)
CityofMaidiarr
{Firal
5450 W Oowcs Road
OYINER(Fiaaanc)
33 Ecrt
q -6-
(38CAO A.tl
E,2
K.sr& RiverCsr@ratioo - Nrthwcct
fhb AlAo Ooctnnrt 1o
ctl,
lSEr lr:ltIjbAIA gocumrr* Cr.tlClrt -ti!2-
sh.
Meridian City Council Meeting Agenda October 9, 2018 – Page 297 of 454
i "1
, '-4..1
tt\
fi(NfiFE ffi,flV|Hffi.
Srncerely,
.1/4V'?z
'JeffKorsen
Prolct Manager
AT TOU NESOUECES COUPAfi'
5450 W, Gowen Road
8oise, lD 83709
(208) 362-61s2
(208) 3n 6t99 Fru(
August 16,2018
Southern ldaho Dlvlslon
Brandon Byington
Kreizenbeck Constructors
11724 West Executlve Orlve
8oise, lD 83713
SubJect: South Meridlan Reglonal park
Re: ASI 13 Added Pjcnlc Shelters
Dear Brandon,
Below is a cost breakdown for ASI 13 we recelved on g/fO/lg.
Earthwork
Addltlon: il00 CY Excavatton To Subgrade p = gg.fi) per Cy = g3,200.00
Addition: 400 CY Haul Off of Excesr Dlrt G! gr.O0 F€r Gy r gZ,SOO.0o
Addltion: I t5 Footlng Excrvation and Eackflll @ $O,6OO.OOAddltlon: 450IN Place Granular Subbase GD 92f .20 perTN r g9,752.(tr
Addltlon: 80 TN Place Road Base For concrete Flatworl @ 925.5s pe r TN = $2,044.00
-Ad di tlun--t$h?sbiltzs&nzya$rrrEWtpmcn€J0g{hf
The totaladditlonal cost tor thls work ls*t$,f:i*e++lease revlew these ltems and let me know lf you have
any questions. 922, 396 . OO
Meridian City Council Meeting Agenda October 9, 2018 – Page 298 of 454
3rcTHE I.AND GROUR INC.
www.thelandgroupinc.com
462 E Shore Dr, Suite 100
Eagle, ldaho 83616
P 208.939.4041
F 208 .939 .4445
ASI NO. 013 | Autust 03, 2018
To the Plans and Specifications for
GENERAL:
South Meridian Retional Park I TLG PN 116007
1.1 See attached full size drawings for more information
1-.2 ELECIRICALNARRATIVE,REFERENCING SH EET E1.01_ PARTIAL ELECTRICAL SI PLAN _ AREA 1
U ADDITION: Circuits and receptacle requirements at each of the new shelters.
DRAWINGS:
1,3 MATERIALS ARE AD_sHEETC2.O4
1) ADDITION: Concrete flatwork and walk for shelter added north of sand play area. Added spigot location.
LAYOUT AREA _ SHEET C2.24
1) ADDITION: Dimensions of flatwork and walk added for shelter.
RADING AREA E _EET C4.05
1) ADDITION: Spot elevations of flatwork added for shelter
SITE UTILITIES SOUTH _ SH EET C5,02
1) ADDITION: Extended l-inch water service west from Bid Alt. f1 Large Picnic shelter spigot to the two new shelter
spiSots, re-aligned 1-1/2-inch water services as shown to avoid proposed building foundations.
LANDS PE AREA D _SHEET 11.04
1) ADDITION: Five (5) trees added at sand play area.
2) REVISION: Adjusted trees and lawn per new shelter and flatwork location
,
site Planning ' Landscape Architecture ' civil Engineering . Golf course lrrigation & Engineering . Graphic Design . surveying
SPECIFICATIONS:
1.3 None
MATERIALS AREA E - SHEET C2.05
1) ADDITION: Concrete flatwork added for shelter. Added spigot location.
LAYOUT AREA E _ SHEET C2.25
1) ADDITION: Dimensions of flatwork added for shelter.
GRADING AREA D _ SHEET C4.04
1) ADDITION: Spot elevations of flatwork and walk added for shelter.
LANDSCAPE AREA E - SHEET 11.05
1) REVISION: Adjusted trees and lawn per new shelter and flatwork location.
Meridian City Council Meeting Agenda October 9, 2018 – Page 299 of 454
South Meridian Regional Park I TLG No. 116007
ASI No. 13 | August 3,2018
Page l2
IRRIGATION ARE D _ SH EEI 12.04
1) ADDITION: Spray heads at sand play area added and connected to valve /zone,,Cg.,,
2) REVISION: Adjusted irriSation rotors per new shelter flatwork location. Revised s ize of "C8" valve to 1-1l2 inch
IRRIGATIONAREAE-SH ET 12.05
1) ADDITION: Lateral and sleeve added from new spray heads at sand play area.
2) REVISION: Adjusted irrigation rotors per new shelter flatwork location. Revised ,,C8,, valve tag GpM.
LIST OF DO M ENTS SIZE O F SHEET N O. OF PAGES
ASI No. 013 Summary
Electrical Narrative
Drawings
8.5x 11
8.5x11
22x34
2
1
1,1,
END OF ASI No. 013
,
Site Planning o ls6dscape Architecture . Civil Engineering . Golf Course lrrigation & Engineerlng r 6rsp1..,;. 9ar,*n . Surveying
Meridian City Council Meeting Agenda October 9, 2018 – Page 300 of 454
trq'i KNBFH ffi.[VE&.f ..a. \ rl{EunESqrRcEseoIRAt{Y
-:{"1tft-'-'feff Korsen
5450 W. Gowen Road
8o'se, lD 83709
(208) 362-6152
(208) 302€tee FA)(
August 24, 2018
Erandon Byington
Xrelzenbeck Constructors
11724 West Executive Ddve
Boise, lD 83713
5ubjeo: South Merldtan Regional park
Re: ASI 14 Added Asphalt pathwayi Revlslon
Dear Brandon,
Below is a cost breakdown for the Revised Asr 14 we received onslzLlrg.
tarthwork
Southern ldaho Divlsion
Additlon:
Additlon:
Addltlon:
Additlon:
Addition:
Addltlon
The total additlonal cost for this work is 991,92s.90.
Please revlew these rtems and ret me know if you have any quesilons.
Slncerely,
1,898 CY Excavatlon To Subgrade @ = $a.OO per Cy = g15,1g4.00
1,E98 CY Haul Ofl of Brcess DIrt Gf $200 per €y - $13,286.00
1,E95 TN place Granular Subbasc @ $21.20 per TN = goO,195.ZO
374 fN Plaec Road Base For Concrete Flttwork @ gZS.55 perTtrt
= S9,5SS.7O150 TN Placc Asphalt For pathways @ SS3.00 per Ton e g12,450.00
1 Ls Mobltlze Addltlonal Gradrng and pavlng Equlpmcnt @ $l,zis.oo
Project Manager
Meridian City Council Meeting Agenda October 9, 2018 – Page 301 of 454
3p THE IiAND GROUR INC.
www.thelandgroupinc.com
462 E Shore Dr, Suite 100
Eagle, ldaho 83616
P 208.939.4041
F 208.939.4445
SPECIFICATIONS:
1,.2 None
D RAWINGS:
1.3 MATE RIALS AREA A _ SHEET C2.01
1) ADDITION: Asphalt paths added
MATERIAL S AREA B _ SHEET C2.02
1) ADDITION: Asphalt paths added
MATERIALS ARE AC-SHEETC2.03
1) ADDITION: Asphalt paths added
M ATERIALS AREA E -SHE ET C2.05
1) ADDITION: Added asphalt path.
2) REVlSloN: Parking lot striping revised per new ADA pedestrian ramp type and relocation.
MATER IALSAREAF_SH EET C2.06
L) ADDITION: Added asphalt path
LAYOUTAREAA-SHE T C2.21,
1) ADDITION: Dimensions for new asphalt paths added.
LAY T AREA H EET C2
1) ADDITION: Dimensions for new asphalt paths added
OUT ARE _ SHE 2.23
1) ADDITION: Dimensions for new asphalt paths added
LAYO UT AREA SHEET C2.24
1) ADDIT|ON: Dimensions for new asphalt path added
,
site PlanninB ' Landscape Architecture ' civil Engineering . Golf course rrrigation & Engineering . Graphic Design . surveying
ASI NO. 014 | August 03, 2018
To the Plans and Specifications for: South Meridian Regional park I TtG pN 1fGOO7
GENERAL:
1.L See attached full size drawings for more information.
MATERIALS AREA D _ SHEET C2.04
1) ADDITION: Asphalt path added.
Meridian City Council Meeting Agenda October 9, 2018 – Page 302 of 454
South Meridian Regional Park I ILG No. 116007
ASI No. 14 | August 3,2018
Page l2
LAYOUT AREA E _ SHEET 12.25
1) ADDITION: Dimensions for new asphalt path added. Added truncated domes at relocated ADA stalls
2) REVISION: Location ofADA stalls relocated.
LAYOUT AREA F _ SH EET C2.26
1) ADDITION: Dimensions for new asphalt path added.
€ DEIAILS _ SHEET C2
1) ADDITION: ADA Pedestrian Ramp - Type 3 detail added
SITE SECTIO NS _SH EET C2.55
1) ADDITION: Typical Asphalt Path section added.
GRADING AREA A _ SH EET C4.01
1) ADDITION: Spot elevations for new asphalt path added.
GRADING AREA B _ SHEET C4.02
1) ADDITION: Spot elevations for new asphalt path added.
GRADING AREA C _ SHEET c4.03
1) ADDITION: Spot elevations for new asphalt path added.
INGAREAD_SHEET
1) ADDITION: Spot elevations for new asphalt path added.
GRADIN G AREA E - SH EET C4.05
1) ADDITION: Spot elevations for new asphalt path added.
LAN PEAREAA_SH ET 11,01
1) REVISION: Lawn and tree locations revised per new asphalt path
LANDSCAPEAREAB-SHE ET 11.02
1) REVISION: Lawn and tree locations revised per new asphalt path.
LAND PEAREAC_SHE ET 11,03
1) REVISION: Lawn and tree locations revised per new asphalt path.
LA NDSCAPE ARE AD-SHEETL1.O4
1) REVISION: Lawn revised per new asphalt path
LAN D PEAREAE-S H EET 11.05
1) ADDITION: Five (5) trees at stage added.
2) REVISION: Lawn revised per new asphalt path.
LAN DSCAPE AREA F _SH EET 11.06
1) REVIS|ON: Lawn revised per new asphalt path
u
site Planning ' Landscape Architecture ' civil Engineering . Golf course lrriga on & Engineering . Graphic Design . surveying
Meridian City Council Meeting Agenda October 9, 2018 – Page 303 of 454
South Meridian Regional Park I TLG No. 116007
ASI No. 14 | August 3,2018
Page l3
IR RIGATION AREA A _ SH EET 12.01
1) ADDITION: Added irrigation sleeves per new asphalt paths.
2) REVISION: Rotor head, valve, and lateral line relocations per new asphalt paths. Renamed all "B" valve callouts
IRRIGATION ARTA B. SHTT I 12.02
1) ADDITION: Added irrigation sleeves per new asphalt paths.
2) REVISION; Rotor head and lateral line relocations per new asphalt paths
GATION AREA C - SH EET L2.O
1) ADDITION: Added irrigation sleeves per new asphalt paths.
2) REVISION: Rotor head and lateral line relocations per new asphalt paths
IRRIGATION AR D _ SH EET 12,04
1) ADDITION: Added irrigation sleeves per new asphalt paths.
2) REVISION: Rotor head and lateral line relocations per new asphalt paths. Renamed all "B" valve callouts.
IRRIGATION ARE E _ SH EET L2-05
1) ADDITION: Added irrigation sleeves per new asphalt paths. Added new "89" valve per spray head zone at stage
2) REVISION: Rotor head and lateral line relocations per new asphalt paths.
LIST OF D OCUMENTS SIZE OF SH EET NO. OF PAGES
ASI No. 014 Summary
Drawings 31
END OF ASI No. 014
8.5x 11
22x34
3
Site Planning r Landscape Architecture . Civil Engineering . Golf Course lrrigation & Engineering o 612p;.,1. p"rirn . Surveying
IRRIGATION AREA F - SHEET 12.06
1) ADDITION: Added irrigation sleeves per new asphalt paths.
2) REVISION: Rotor head and lateral line relocations per new asphalt paths.
,
Meridian City Council Meeting Agenda October 9, 2018 – Page 304 of 454
KtNtlFE rR.ii'VER
It{ EU t!80UrCEl COf,nrrfi
5450 W. Gowen Road
Boise, lO 83709
(2081362-6r52
(208) 3e-8199 FAX
Southern ldaho Dlvisbn
August 21, 20lE
Brandon Byington
Krelzenbeck Constauctors
11724 West Erccutive Drlve
Boise, l0 83713
Subjed: South Mcridlan Reglonal PErk
Re: ASI 15 0oB Prrt Additlon
Dear Srandon,
Below ls a cost breakdown forASl 15 we recelv€d on 8/10/18.
Earthwork
Addltlonr 2,580 CY Exmratlon To Subgndc @:SB,O0 p.r Gy = SZO,54O,(X,Addltlon: 2,580 CYttaulOff ot Ercess Oirt e g?.OO plrCA = S1E 060.00
Addltlon: 1,792 TN Placr Grsnula,r Subbase @ 921.20 plr TN r S37,990,40Addltlon: 326 TN Pl.cc f,oad SasG For ConcrGte Flatwork €D 925.55 per TN = g8,3t9.m
-Addlr{on*--it-t'9ir$llHddtgofl alffltt'€lrd+arhS€qrhfi erd@ir;lf E:6t
The totalEddltlonal cost for this work lsgSSi?r*ti* S95, O2O . OO
These corts do not lnclude the followln& contelnment curbing, yard hydrants, pea gravelor plactment of
pea Brdvel.
Please review these ltems and let me lnow lfyou have .ny guestions.
Sincerely,1,#m-*
Project Manager
Meridian City Council Meeting Agenda October 9, 2018 – Page 305 of 454
3rcTHE I.AND GROUR INC.
www.thelandgroupinc.com
462 E Shore Dr, Suite 100
Eagle, ldaho 83616
P 208.939.4041
F 208.939.4445
ASI NO. 015 | August 03, 2018
To the Plans and Specifications for:South Meridian Retional Park I Tl-G PN 116007
GENERAL:
1.1 See attached full size drawings for more information.
DRAWINGS:
1.3 MATER IALS AREA B _ SH EET C2.02
l') ADDITION: Concrete flatwork, 3/8" pea gravel, chain link fencing, and frost-free hydrant added per new dog park
MATERIALS AREA E _SH c2.05
1) ADDITIoN: concrete flatwork, 3/8" pea gravel, chain link fencing, shelter, and frost-free hydrant added per new
dog park.
LAYOUT AREA B _ SH EET C2.2 2
1) ADDITION: Dimensions for fencing and concrete flatwork added per new dog park
YOUT AREA - SH EET C2.2
1) ADDITION; Dimensions for fencing added per new dog park.
TAYOU AREA E _ SHE L2.25
1) ADDITION: Dimensions for fencing and concrete flatwork added per new dog park
LAY TAREAF-HEET
1) ADDIT|ON: Dimensions forfencing added per new dog park
DING A B_H r c4.o2
1) ADDlrloN: spot elevations for flatwork, concretewalk, and containmentcurb added.
GRADING AREA E _ SH EET 05
1) ADDITION: Spot elevations for flatwork and concrete walk added
,
site Planning ' Landscape Architecture ' civil Engineering ' Golf course Irrigation & Engineering . Graphic Design . surveying
SPECIFICATIONS:
1,.2 None
MATERIALS AREA C _ SH EET C2.03
1) ADDITION: Chain link fencing added per new dog park.
MATERIALS AREA F _ SH EET C2.06
1) ADDITION; Chain link fencing added per new dog park.
Meridian City Council Meeting Agenda October 9, 2018 – Page 306 of 454
South Meridian Regional Park I TLG No. 116007
ASI No. 15 | August 3, 2018
Page l2
SIIE UTILITIES - N _ SH EET C5,01
1) ADDITION: 1" water line to new frost-free hydrants added. Added keynote per frost-free hydrant
LAN DSCAPE AR B _ SH EET 11.02
1) ADDITION: Twelve (12) new trees within dog park added.
2) REVlsloN: Trees and lawn relocations perdog parkarea. lnstall4"-6"rivercobblerockmulchinlieuof barkmulch
at tree pits within dog park area.
LANDSCAPE AREA
1) REVISION: Trees and lawn relocations per dog park area
LANDSCAPE AREA E _
3
5
1) ADDITION; Seven (7) new trees within dog park added.
2) REVISION: Trees and lawn relocations per dog park area. lnstall4"-6" river cobble rock mulch in lieu of bark mulch
at tree pits within dog park area.
LANDSCA PE AREA F _ SH EET 11.06
1) REVISION: Trees and lawn relocations per dog park area.
IRRI GATION AREA B - SHEET t2.02
1) ADDITION: Added irrigation sleeves per new dog park flatwork.
2) REVISION: Rotor head and lateral line relocations per new dog park
IRRIGATION AR E - SH EET 12.05
1) ADDITION: Added irrigation sleeves per dog park. Add valves "C9" & "C1.O" per new dog park.
2) REVISION: Rotor head and lateral line relocations per dog park. Re-numbered "C9" and onward valve tags per new
"C9" & "C1.Q" valves. Revised "C12" valve size to L-Ll2 inch.
IRRIGATION AREA F _SH EET 12.06
1) REVISION: Rotor head and lateral line relocations per dog park. Revised ,,AS,,valve size to 1-1/2 inch
LIST OF DO CUMENTS stzE OF SHEET NO. OF PAGES
ASI No. 015 Summary
Drawings
8.5x11
22x34
2
T9
END OF ASI No. 015
,
Site Planning . Landscape Architecture . Civil Engineering . Golf Course lrrigation & Engineering . Graphic Desjgn o Surveying
IRRIGATION AREA C - SHEET 12.03
1) REVISION: Rotor head and lateral line relocations per dog park.
Meridian City Council Meeting Agenda October 9, 2018 – Page 307 of 454
CITY OF MEBIDIAN
Purchaslng Drpsrtment
33 E BROADWAY AVE, STE 106
MER|O|AN. rD 8:t842
TEL: (208) 489-0417
FAX: (208) 887-4813
@
C]TY OF MERIDIAN
Parks and Recraation
SUGGESTED
VENDOR
911812018
IS BUDGET AMENDMENT BECIUIBED?
No
SUPPORT
Knife Biver Corp.- Nothwest
5450 W Gowen Rd
iBoise, ldaho 83709
DATE OF
REOUEST
AVAILABLE BUOGET AMOUNT
$ot
Purchase Requisition
FUACHAS; ORDEF t:Ut.i3EF f.iUSi AP;rEAti Oil
't:_r-
iti'./OtCEs. ni\cKlfjG
sUPS. CAnICfJS TT::a CQFiFESPCT:DeilCl-: nir_,1T!0't"c TqtS Onoe,i
PRG'ECT ilANAGER I
Mike Barton I TERMS REOUESTOR
Mike Badon
PROJECT NAME: Discovery Park
Change Order f 1 1 s 1 5200 96927 $ 199,342.00
$
$
$
$
$
s
$
$
$
NOTES: CourrcilApprovalDate: AfiEOl8
AUT}{)NIZED OET
PAHT NUMBER / DESCRIPTION / COMMITMENT NAME /
TASK ORDER / CONTRACT / PROJECT DESCBIPTION
DEPT
CODE TOTAL AMOUNT
and Pricino ACCOUNTING CODES
FUND
Descri on of Purchase
OTY UNIT UNIT PRICE EXPENSE OH
GL ACCOUNT
'I
PROJECT J
cot.4t\.4tTt.4ENT
'r
o{,Cqiy-
PAYMET{TTEFMS
NETSO
F.O,B.
DESTTNA;TION
ll ,Jr,
Meridian City Council Meeting Agenda October 9, 2018 – Page 308 of 454
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
5200 - Parks - Admin
07 - Impact Fund
From 10/1/2018 Through 9/30/2019
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
Capital Outlay
96927 Discovery Park
10121.L Discovery Park Maintenance
Building
708,000.00 0.00 708,000.00 100.00%
Carr...Carryforward 1,902,096.00 0.00 1,902,096.00 100.00%
Total Capital Outlay 2,610,096.00 0.00 2,610,096.00 100.00%
TOTAL EXPENDITURES 2,610,096.00 0.00 2,610,096.00 100.00%
Date: 10/2/18 11:07:42 AM Page: 1Meridian City Council Meeting Agenda October 9, 2018 – Page 309 of 454
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
5200 - Parks - Admin
55 - Capital Projects
From 10/1/2018 Through 9/30/2019
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
Capital Outlay
96927 Discovery Park
Carr...Carryforward 3,000,000.00 0.00 3,000,000.00 100.00%
Total Capital Outlay 3,000,000.00 0.00 3,000,000.00 100.00%
TOTAL EXPENDITURES 3,000,000.00 0.00 3,000,000.00 100.00%
Date: 10/2/18 11:07:42 AM Page: 2Meridian City Council Meeting Agenda October 9, 2018 – Page 310 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 5 T
Project File Number:
Item Title: AP Invoices for Payment
Meeting Notes:
AP Invoices for Payment 10/10/18 - $1,023,609-39
[q, APPROVES
I TEM SHEET
C ouncil Agenda I tem - 5.T.
Presenter:
Estimated Time f or P resentation:
Title of I tem - AP Invoices for P ayment 10/10/18 - $1,023,609.39
AT TAC HM E NT S:
Description Type Upload D ate
I nvoices for Payment Cover Memo 10/4/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 311 of 454
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund A-1 STAMP & MABEL'S LABELS Name plates For Dom Gelsomino, Chris Johnson 20.00
01 General Fund ADA COUNTY HIGHWAY DISTRICT 18-0451,18-0212,ACHD Pine Water/Sewer
Rep,Lighting 9/25/18
12,336.89
01 General Fund ADA COUNTY WEED & PEST CONTROL gopher control along 5MileCreekPath from Pine to
Badley
30.88
01 General Fund AMERICAN SOC LANDSCAPE ARCHITE ASLA member dues for K Warren 11/1/18-10/31/2019 440.00
01 General Fund APEX INTEGRATED SECURITY
SOLUTIONS
3 card reader box equipment 1,150.73
01 General Fund ARROWHEAD FORENSIC PRODUCTS Tape and Wire Ties for Evidence 47.35
01 General Fund BARGREEN ELLINGSON, INC.scrub pads for Kleiner griddles - qty 1 box 19.59
01 General Fund BLUE CROSS OF IDAHO October 2018 Blue Cross Billings 322,016.75
01 General Fund BOISE SOFTBALL UMPIRES ASSOC.18-0321 softball umpires 9/10-9/14/18 - qty 41 games 1,002.24
01 General Fund BPA HEALTH, INC.EAP, Oct 2018, 492 Employees 1,470.42
01 General Fund BRADY INDUSTRIES, LLC.220/St 1 Janitorial & truck wash 1,318.74
01 General Fund BRADY INDUSTRIES, LLC.220/Towels, dispenser 36.71
01 General Fund BRIGHT IDEAS LIGHTING COMPANY Kleiner Park Shop emergency light ballast 168.00
01 General Fund BROWN BUS COMPANY 18-0512 Summer Camp busing-Discovery Elem to
Homecourt Wk 9
232.00
01 General Fund BROWN BUS COMPANY 18-0512 Summer Camp busing-Discovery Elem to
Homecourt; wk 8
221.75
01 General Fund BROWN BUS COMPANY 18-0512 Summer Camp busing-Discovery Elem to
Settlers Week 9
280.50
01 General Fund BROWN BUS COMPANY 18-0512 Summer Camp busing-Discovery Elem to
YMCA - Week 8
316.75
01 General Fund BROWN BUS COMPANY 18-0512 Summer Camp busing-Discovery
Elem-Kleiner/Aquarium
278.75
01 General Fund BROWN BUS COMPANY 18-0512 Summer Camp busing-Siena Elem to Caldwell
YMCA Wk 9
302.75
01 General Fund BROWN BUS COMPANY 18-0512 Summer Camp busing-Siena Elem to
Homecourt - Week 8
209.50
01 General Fund BROWN BUS COMPANY 18-0512 Summer Camp busing-Siena Elem to
Homecourt - Week 9
209.50
01 General Fund BROWN BUS COMPANY 18-0512 Summer Camp busing-Siena Elem to
Kleiner/Aquarium
268.25
01 General Fund BROWN BUS COMPANY 18-0512 Summer Camp busing-Siena Elem to Settlers
Park Wk 9
264.75
01 General Fund BROWN BUS COMPANY 18-0512 Summer Camp busing-Willow Creek Elem to
Homecourt
237.25
01 General Fund BROWN BUS COMPANY 18-0512 Summer Camp busing-Willow Creek Elem to
YMCA Week 8
313.25
Date: 10/4/18 01:28:39 PM Page: 1Meridian City Council Meeting Agenda October 9, 2018 – Page 312 of 454
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund BROWN BUS COMPANY 18-0512 Summer Camp busing-Willow Crk Elem to
Homecourt Wk 9
244.25
01 General Fund BROWN BUS COMPANY 18-0512 Summer Camp busing-Willow Crk Elem to
Settlers Wk 9
275.25
01 General Fund BROWN BUS COMPANY 18-0512 Summer Camp busing-Willow Crk
Elem-Settlers/Aquarium
275.25
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC vehicle repair of brake drums & rotors, maintenance on
brake
563.23
01 General Fund CALIFORNIA BUILDING OFFICIALS CD Job Posting - Building Plans I 332.00
01 General Fund CALIFORNIA BUILDING OFFICIALS CD Job Postings - Electrical Inspector I Building Plans
II
607.00
01 General Fund CANDLEWOOD SUITES Victim Hotel 18-6247 366.05
01 General Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 09/18 867.04
01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash September 2018 317.46
01 General Fund CYALUME TECHNOLOGIES INC SWAT chemlights 16packs 537.91
01 General Fund D & A DOOR & SPECIALTIES, INC.restroom door hardware for various parks - qty 5 1,230.00
01 General Fund DAY WIRELESS SYSTEMS communication radios for 2018 Block Party
9/14-9/17/18
105.00
01 General Fund DELTA DENTAL PLAN OF IDAHO Delta Dental, October 2018, # 0133-0000 19,572.57
01 General Fund FEDEX FY18 Out of state background shipment 43.67
01 General Fund FEDEX Out of State Background K. Jordan 35.10
01 General Fund FIRE EXTINGUISHER CO 220/recharge fire extinguisher 47.00
01 General Fund FOREMOST PROMOTIONS Mood Bracelets for Body Autonomy Classes for Youth 1,185.00
01 General Fund GIVENS PURSLEY Fire Arbitration matter, service thru 6/30/18 4,107.50
01 General Fund GOVERNMENT FINANCE OFFICERS AS Renewal Membership Dues, A. Rose, B. Purser, C.
Klucken, K.W
1,290.00
01 General Fund HAZEL ASPHALT, LLC ADA restroom/pathway repairs at Tully Park 8,942.00
01 General Fund HOME DEPOT CREDIT SERVICES toilet drain snake for Lanark Parks Shop - qty 1 40.78
01 General Fund HORIZON DISTRIBUTORS INC weed eater line for Kleiner Park - qty 1 50.46
01 General Fund IDAHO BRUSH CONTROL Property Abatement - Idaho Truss 1,950.00
01 General Fund IDAHO CORRECTIONAL INDUSTRIES Riley Orozco business cards 46.25
01 General Fund IDAHO POWER 2200136188, Parks Power Sept. 2018 11,245.67
01 General Fund IDAHO POWER Fire Department Power - Sept. 2018 2,495.81
01 General Fund IDAHO PRESS-TRIBUNE Legal Notice Fast Eddys Ordinance No. 18-1774A on
9/7/18
167.24
01 General Fund IDAHO PRESS-TRIBUNE Legal Notices - Belveal Subdivision, Oaks South
Subdivision
98.20
01 General Fund IDAHO RECOVERY SPECIALIST Vehicle Tow 18-4448 224.00
01 General Fund IDAHO TENTS & EVENTS tents, stage, & chairs for Block Party 9/15/18 1,964.69
01 General Fund INDEPENDENCE INDOOR SHOOTING 18-0266 Range Membership for July 2018 4,669.44
Date: 10/4/18 01:28:39 PM Page: 2Meridian City Council Meeting Agenda October 9, 2018 – Page 313 of 454
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund INDEPENDENCE INDOOR SHOOTING 18-0266 Range Membership Sept. 2018 4,687.00
01 General Fund INTERMOUNTAIN COMMUNICATIONS Portable Radio Repair 359.81
01 General Fund INTERSTATE ALL BATTERY CENTER 9-volt batteries for Lanark Parks Shop - qty 2 31.80
01 General Fund INTERSTATE ALL BATTERY CENTER battery chargers - qty 2 113.40
01 General Fund INTERSTATE ALL BATTERY CENTER battery for fleet truck 4 - qty 1 126.00
01 General Fund JEFF LAVEY Per Diem: J. Lavey, ICOPA Conf., Coeurdalene ID,213.50
01 General Fund LASASCO INC.18-0495 220/Stainless steel sink replacement, ST. 2 9,339.00
01 General Fund LASASCO INC.18-0495 220/Stainless Steel sink replacement, St. 4 9,339.00
01 General Fund LEAGUE OF CALIFORNIA CITIES DBA
WESTERN CITY MAGAZINE
Building Inspector I Job Posting- Western City Magazine 450.00
01 General Fund LEAGUE OF CALIFORNIA CITIES DBA
WESTERN CITY MAGAZINE
Building Plans Examiner I Job Posting- Western City
Magazine
450.00
01 General Fund LEAGUE OF CALIFORNIA CITIES DBA
WESTERN CITY MAGAZINE
Building Plans Examiner II Job Posting - Western City
Magazi
450.00
01 General Fund LEAGUE OF CALIFORNIA CITIES DBA
WESTERN CITY MAGAZINE
Electrical Inspector I Job Posting- Western City
Magazine
450.00
01 General Fund LEAGUE OF CALIFORNIA CITIES DBA
WESTERN CITY MAGAZINE
Electrical Inspector II Job Posting - Western City
Magazine
450.00
01 General Fund LEVEL 3 COMMUNICATIONS, LLC.Level 3 Communications Telephone, Sept. 2018,
268238-5
969.26
01 General Fund LOWE'S 220/toilet handle, st. 5 15.20
01 General Fund LOWE'S concrete for Tully trash can/dog waste pads - qty 3 10.26
01 General Fund LOWE'S Electrical Inspector tools;flashlights, screwdrivers, etc 218.00
01 General Fund LOWE'S epoxy,caulk gun-Ben Kleiner statue repair x 5; case
18-5189
80.62
01 General Fund M.D. WILLIS, INC.Court Reporting 9/4 - 9/25/18 2,808.00
01 General Fund MODERN PRINTERS 2018 Community Block Party posters - qty 100 85.00
01 General Fund MODERN PRINTERS swac orange bags x qnty 1520 278.00
01 General Fund MONSTER WORLDWIDE INC CD Job Posting Pack 2,560.00
01 General Fund MPH INDUSTRIES INC Tuning Forks for MPH Radar Unit for Unit # 153 80.95
01 General Fund NIGHTOPS TACTICAL 18-0476 SWAT Ballistic Helmets 10,998.31
01 General Fund OFFICE DEPOT, INC.220/Laminating pouches, file tabs, highlighters 58.85
01 General Fund OFFICE DEPOT, INC.3-hole punch - qty 1 23.79
01 General Fund OFFICE DEPOT, INC.calender, toner, dry erase, stapler, cofee, paper,565.91
01 General Fund OFFICE DEPOT, INC.chair for Special Events Coordinator - qty 1 368.75
01 General Fund OFFICE DEPOT, INC.chair pad and toner 208.03
01 General Fund OFFICE DEPOT, INC.cleaner dustoff, post-it notes, notepads - qty 3 52.26
01 General Fund OFFICE DEPOT, INC.paper binder clips, notes, folders - qty 7 74.71
01 General Fund OFFICE DEPOT, INC.paper x qnty 6 179.34
Date: 10/4/18 01:28:39 PM Page: 3Meridian City Council Meeting Agenda October 9, 2018 – Page 314 of 454
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund OFFICE DEPOT, INC.Paper, folders, post its, notebooks/pads, correction
tape HR
139.82
01 General Fund OFFICE DEPOT, INC.printer toner-black, yellow, cyan, magenta - qty 4 224.33
01 General Fund OFFICE DEPOT, INC.storage cabinet for building evo project 188.53
01 General Fund OFFICE DEPOT, INC.Toner, certificate paper 119.27
01 General Fund OFFICE DEPOT, INC.USB - qty 1pk of 10 49.99
01 General Fund OFFICE VALUE - MERIDIAN Chair for PD 255.00
01 General Fund OFFICE VALUE - MERIDIAN Copy Paper for PD 319.92
01 General Fund OFFICE VALUE - MERIDIAN Corrected Invoice for Chair (See Cr. Inv # 202637-C)225.00
01 General Fund OFFICE VALUE - MERIDIAN Credit for Over Charged Chair (Inv # 202637-0)(255.00)
01 General Fund OFFICE VALUE - MERIDIAN Plates,Forks, Toner, Envelopes and Card Stock for PD 732.60
01 General Fund PAIGE MECHANICAL GROUP, INC.PD Admin Clear Shower Drains in Mens Locker Room 127.50
01 General Fund POWER SYSTEMS WEST 220/Annual generator maintenance, St. 1 208.00
01 General Fund POWER SYSTEMS WEST 220/Annual generator maintenance, St. 4 279.80
01 General Fund RESERVE ACCOUNT Postage Use, September 2018, #20474979 1,046.08
01 General Fund REVVED UP MOTORSPORTS Rear Tire for Unit # 523 258.00
01 General Fund RICOH USA, INC Additional Images for CAU Sept 2018 52.84
01 General Fund RICOH USA, INC Additional Images for Community Svc Sept 2018 28.58
01 General Fund RICOH USA, INC Additional Images for July 2018 CAU 56.67
01 General Fund RICOH USA, INC Additional Images for July 2018 Community Svc 59.14
01 General Fund RICOH USA, INC Additional Images for June 2018 Community Svc 32.03
01 General Fund RICOH USA, INC Additional Images for June 2018 for CAU 32.15
01 General Fund RICOH USA, INC C86173707 10/1-31/18 monthly lease + addt'l pages 685.10
01 General Fund RICOH USA, INC Lease Copy Charges HR August 2018 387.49
01 General Fund RICOH USA, INC Lease Copy Charges HR July 2018 608.52
01 General Fund RICOH USA, INC Lease Copy Charges September 2018 461.40
01 General Fund RICOH USA, INC Lease for Oct 2018, Additional Images for Sept 2018 -
CID
517.16
01 General Fund RICOH USA, INC Lease for Oct 2018, Additional Images Sept 2018 Patrol 530.44
01 General Fund RICOH USA, INC Lease for Oct 2018, Additional Images Sept 2018
Records
211.04
01 General Fund RICOH USA, INC Lease Oct 2018, Additional Images Sept 2018 CODE 122.17
01 General Fund ROCKY MOUNTAIN ROLL rental equipment for 2018 Community Block Party
9/15/18
3,662.30
01 General Fund RODDA PAINT COMPANY Settlers Park restroom paint - qty 1 159.00
01 General Fund SBI CONTRACTING soap dispenser for Lanark Parks Shop - qty 1 35.00
01 General Fund SESAC SESAC music licensing dues 10/1/2018-9/30/2019 1,357.00
01 General Fund ST LUKE'S HEALTH SYSTEM St Lukes FitOne Registration 9/2018 1,090.00
01 General Fund STEELMAN PLUMBING 18-0538 Water Heater Replacement 10,160.00
01 General Fund STEELMAN PLUMBING 18-0538 Water Recirculation Pump/ Valve Check 799.00
Date: 10/4/18 01:28:39 PM Page: 4Meridian City Council Meeting Agenda October 9, 2018 – Page 315 of 454
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund SYNCB/AMAZON Office Chair M.Albertson 179.98
01 General Fund SYNCB/AMAZON Who Moved My Cheese book for staff discussion - qty 1 43.45
01 General Fund SYNCB/AMAZON Who Moved My Cheese book for staff discussion - qty 2 43.41
01 General Fund SYNCB/AMAZON Who Moved My Cheese book for staff discussion - qty 4 36.39
01 General Fund SYNCB/AMAZON Who Moved My Cheese book for staff discussion - qty 5 42.75
01 General Fund TATES RENTS (GENERAL OFFICE)generator rental for Block Party 9/14-9/17/18 64.00
01 General Fund TATES RENTS (GENERAL OFFICE)hammer drill rental-Ben Kleiner statue repair Case
#18-5189
47.00
01 General Fund TATES RENTS (GENERAL OFFICE)propane gas for BBQ grill 5.68
01 General Fund THE PARK CATALOG 18-0471 MYAC Project - 11 Bike Fix-It Stations 11,052.50
01 General Fund THE UPS STORE Postage to Send Evidence to Lab 47.32
01 General Fund TI TRAINING LE LLC 18-0467 Training Lab for PSTC 61,081.84
01 General Fund TRACY BASTERRECHEA Per Diem. T. Basterrechea, ICOPA Conf., Coeurdalene
ID,
167.75
01 General Fund TRACY BASTERRECHEA Per Diem: T. Basterrechea, Arresting Officer Safety
Conf.
231.00
01 General Fund UNION PACIFIC RAILROAD CO 19-0023 1,743.41
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00001 Data Plan #1, 08/21/18-09/20/18 928.40
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00002 Cellphones - 8/21/18-9/20/18 8,295.22
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00003 Data Plan #2 - 8/21/18-9/20/18 759.77
01 General Fund WASHINGTON ASSOC OF BUILDING
OFFICIALS
CD Job Postings 400.00
01 General Fund WEIDNER & ASSOCIATES 18-0383 220/3 spanner wrenches 144.17
01 General Fund WEIDNER & ASSOCIATES 18-0383 220/6 Firedex Truefit Hoods, PPE, turnouts 285.80
01 General Fund WEIDNER & ASSOCIATES 18-0383 220/9 hose clamps 963.01
01 General Fund WEX BANK INC #0496-00-332449-8, 9/30/2018_WEX_Bank 31,068.30
01 General Fund XIOLOGIX, LLC S1 Email Mgmnt- MS Exchange 1-5000 User, Renewal
EMC Sourceo
2,131.50
Total 01 General Fund 597,912.39
20 Grant Fund
governmental
CITY OF BOISE, HOUSING &
COMMUNITY DEVELOPMENT
18-0528 CDBG Labor-Lori Garza 239.12
Total 20 Grant Fund
governmental
239.12
Date: 10/4/18 01:28:39 PM Page: 5Meridian City Council Meeting Agenda October 9, 2018 – Page 316 of 454
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund ADA COUNTY HIGHWAY DISTRICT 18-0451,18-0212,ACHD Pine Water/Sewer
Rep,Lighting 9/25/18
26,068.00
60 Enterprise Fund BAXTER PROPERTY MANAGEMENT Refund: wat/sewer/trash, #22500744-02, 1304 NE 2
1/2 St.,
82.21
60 Enterprise Fund BEECH TREE PROPERTY MGMT.Refund: wat/sewer/trash, #23233014-03, 816 NW 9th
Pl,
62.78
60 Enterprise Fund BLUE CROSS OF IDAHO October 2018 Blue Cross Billings 126,068.54
60 Enterprise Fund BPA HEALTH, INC.EAP, Oct 2018, 492 Employees 443.46
60 Enterprise Fund BRANOM OPERATING COMPANY, LLC.Sensor module to repair broken module for digester 5
H2S
1,428.00
60 Enterprise Fund BROWN & CALDWELL 17-0118,WRRF Facility Plan Update
FY17,Services7/27-8/23/18
6,222.50
60 Enterprise Fund BROWN & CALDWELL 18-0065,WRRF Capacity Exp,engineering service
7/27-8/23/18
28,685.99
60 Enterprise Fund BROWN & CALDWELL 18-0284,WRRF Headworks Upgrades,Eng services
7/27-8/23/18
30,409.45
60 Enterprise Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 09/18 654.10
60 Enterprise Fund CITY OF BOISE 18-0367 NPDES Testing-DMRQA (24 tests)558.00
60 Enterprise Fund CITY OF BOISE 18-0367 Pretreatment testing (26 tests)340.00
60 Enterprise Fund CITY OF BOISE 18-0474 NPDES Testing (102 tests) for Aug 2018 3,519.90
60 Enterprise Fund CLAYTON & SUSAN MCINERNEY Refund: wat/sewer/trash, #36691308-04, 2533 SE 5th
Way,
224.08
60 Enterprise Fund CONCRETE CONSTRUCTION SUPPLY,Rond End, Push Button Post Adapter, Handle Oct Qty 3 78.00
60 Enterprise Fund DELTA DENTAL PLAN OF IDAHO Delta Dental, October 2018, # 0133-0000 6,831.22
60 Enterprise Fund DUBOIS CHEMICALS INC 18-0493 Correct billing for Ferric Chloride 7,866.00
60 Enterprise Fund DUBOIS CHEMICALS INC 18-0493 Credit for incorrect billing on inv#1747962 (6,900.00)
60 Enterprise Fund DUBOIS CHEMICALS INC Sodium bicarbonate for digester dosing (50 bgs)1,100.00
60 Enterprise Fund EDGE ANALYTICAL, INC.NPDES testing 92.00
60 Enterprise Fund ELMEN BLOEDEL Refund: wat/sewer/trash, #08085002-04, 4492 N.
Bright Angel
98.85
60 Enterprise Fund HACH COMPANY Phosphorous standard 82.70
60 Enterprise Fund HAILEY PARK LLC.Refund: wat/sewer/trash, #30740408-04, 701 W.
Barrett St.,
133.18
60 Enterprise Fund HONSINGER LAW 18-0303,Water Rights housekeeping,legal service thru
9/14/18
1,040.00
60 Enterprise Fund IDAHO POWER 2202131047 - Wastewater Plant Power Sept. 2018 45,912.78
60 Enterprise Fund IDAHO POWER 2204228288, Water Power Sept. 2018 44,046.69
60 Enterprise Fund IDAHO POWER 2205167097 WWTP Power - Liftstations - Sept. 2018 3,288.64
60 Enterprise Fund INTERSTATE ALL BATTERY CENTER 3V Batteries Qty 12 47.88
Date: 10/4/18 01:28:39 PM Page: 6Meridian City Council Meeting Agenda October 9, 2018 – Page 317 of 454
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund JACKIE MCCLOUGHAN Per Diem: J. McCloughan, Truebill Software Users
Conf.,
231.00
60 Enterprise Fund JAG TOOL & EQUIPMENT RENTAL AGG Concrete Trailer, 1/2 yd Concrete 109.00
60 Enterprise Fund JUB ENGINEERS 17-0021,18-0358,Well 22 treatment,eng.service
6/3-9/1/18
9,983.64
60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES Hi power v-belt (2 qty)21.10
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0103,S.Meridian/Linder Sewer Trunk design
8/1-8/31/18
11,980.00
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0304,Well 32,Engineer services 8/1-8/31/18 3,953.50
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0456 QLPE Svcs 8/1-31/18 Castlecreek Sub 2 sheets 520.00
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0456-QLPE Svcs-8/1-31/18 Baraya Sub#3-6 sheets 1,560.00
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0456-QLPE Svcs-8/1-31/18 Creason Creek #2-2
sheets
520.00
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0456-QLPE Svcs-8/1-31/18 Wells Sub-5 sheets 1,300.00
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0456-QLPE Svcs-8/1-31/18-East Ridge Est.#1-4
sheets
1,040.00
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0456-QLPE Svcs-8/1-31/18-Rapid Creek No.1-5
sheets
1,300.00
60 Enterprise Fund KELLER ASSOCIATES, INC.CO1 - QLPE Plan Check Services FY18-8/1-31/18 Pine
43 Apts p
1,300.00
60 Enterprise Fund KELLER ASSOCIATES, INC.CO1 - QLPE Plan Check Services FY18-8/1-31/18
Timberline Sub
1,040.00
60 Enterprise Fund KENNETH KLUSMIRE Refund: wat/sewer/trash, #16210703-04, 718 W.
Sedgewick St,
38.12
60 Enterprise Fund LES SCHWAB TIRE CENTER Tires for utility trailer (2 qty)74.98
60 Enterprise Fund METROQUIP, INC.Labor & parts to rebuild pump on camel hydrocleaner 3,227.07
60 Enterprise Fund METROQUIP, INC.Labor & parts to repair rodder hose on camel
hydrocleaner
188.25
60 Enterprise Fund MICHAEL & GWENDOLYN BAIRD Refund: wat/sewer/trash, #18430450-04, 2473 N
Hickory Way
80.00
60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Blower for welding area 371.12
60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Clamps to repair level indicator @ N Black Cat lift
station
162.27
60 Enterprise Fund NICHOLAS R. & KRISTEN L. DEWALD Refund: wat/sewer/trash, #08301309-03, 1182
Leighfield Dr.
1,056.91
60 Enterprise Fund NORDBY ISACC Refund: wat/sewer/trash, #30743364-03, 1221 W
Waltman Dr.,
38.31
60 Enterprise Fund O'REILLY AUTO PARTS Hitch & ball mount for trucks (2 qty)119.98
60 Enterprise Fund O'REILLY AUTO PARTS Hitch pin for hit & ball mounts for trucks (2 qty)17.98
60 Enterprise Fund O'REILLY AUTO PARTS Wiper Blades C15281 Qty 2 37.94
Date: 10/4/18 01:28:39 PM Page: 7Meridian City Council Meeting Agenda October 9, 2018 – Page 318 of 454
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund O'REILLY AUTO PARTS Wiper Blades C18965 Qty 4 92.98
60 Enterprise Fund OFFICE DEPOT, INC.Blank Certificates 5.03
60 Enterprise Fund OFFICE DEPOT, INC.Label tape 5.99
60 Enterprise Fund OFFICE DEPOT, INC.Post it notes, batteriers 49.88
60 Enterprise Fund OFFICE DEPOT, INC.Toner, certificate paper 14.99
60 Enterprise Fund OFFICE DEPOT, INC.Writing pads 28.82
60 Enterprise Fund OFFICE VALUE - MERIDIAN Planner 39.83
60 Enterprise Fund OFFICE VALUE - MERIDIAN Planners, calendars, pens, post its, correction tape,605.06
60 Enterprise Fund OPTIV SECURITY INC 10Mbps Software Subscription for the HIPswitch 75,
100, and
1,745.12
60 Enterprise Fund POLYDYNE INC 18-0025 Polymer (34,500#)28,980.00
60 Enterprise Fund PREMIER SIGNS Well 28 Water Treatment signage 9/13/18 715.00
60 Enterprise Fund PRIEST ELECTRIC Cooling fans to replace broken fans (4 qty)838.33
60 Enterprise Fund RESERVE ACCOUNT Postage Use, September 2018, #20474979 143.82
60 Enterprise Fund RICOH USA, INC Copier agreement copies 7/1-7/31/18 139.79
60 Enterprise Fund RICOH USA, INC Copier agreement copies 8/1-8/31/18 257.72
60 Enterprise Fund RICOH USA, INC Service agreement Copies 6/1-6/30/18 225.56
60 Enterprise Fund ROBERT & KARISSA HARDY Refund: wat/sewer/trash, #37373860-03, 667 W.
Calderwood St.
64.16
60 Enterprise Fund STAR CONSTRUCTION, LLC Baraya PRV installation of valves/meters 9/19/18 6,254.07
60 Enterprise Fund STAR CONSTRUCTION, LLC Labor to cut & remove asphalt for valve repair 968.75
60 Enterprise Fund STAR CONSTRUCTION, LLC WEll 28 Treatment facility lot cleanup as of 9/19/18 3,713.60
60 Enterprise Fund SYNCB/AMAZON Foot switch for tissue grinder 59.75
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
272508216-00001 Modem for Sys Emergency - 08/24-
09/23/18
21.56
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00001 Data Plan #1, 08/21/18-09/20/18 1,493.11
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00002 Cellphones - 8/21/18-9/20/18 2,475.17
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00003 Data Plan #2 - 8/21/18-9/20/18 81.96
60 Enterprise Fund WATERFORD SYSTEMS, INC.Panel assy to repair control panel in dewatering bldg 599.09
60 Enterprise Fund WEX BANK INC #0496-00-332449-8, 9/30/2018_WEX_Bank 6,292.32
60 Enterprise Fund WW GRAINGER, INC Steel stair unit for confined space unit 790.30
Total 60 Enterprise Fund 425,457.88
Report Total 1,023,609.39
Date: 10/4/18 01:28:39 PM Page: 8Meridian City Council Meeting Agenda October 9, 2018 – Page 319 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 6
Project File Number:
Item Title: Items Moved From Consent Agenda
Meeting Notes:
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 7 A
Project File Number:
Item Title: Light My Fire Check Presentation
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 7.A .
Presenter: L ight M y F ire, Inc. Committee and Pam Orr.
Estimated Time f or P resentation: 5 minutes
Title of I tem - L ight M y Fire C heck P resentation
Meridian F ire Public Education Division to receive donation check from L ight My F ire, I nc.
C ommittee.
Meridian City Council Meeting Agenda October 9, 2018 – Page 320 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 7 B
Project File Number:
Item Title: COMPASS Review and Update
Meeting Notes:
Community Planning Association of Southwest Idaho
(COMPASS) Review and Update
X///00000�
I TEM SHEET
C ouncil Agenda I tem - 7.B .
Presenter:
Estimated Time f or P resentation:
Title of I tem - C ommunity Planning Association of Southwest Idaho (C O M PAS S) Review and
Update
C O MPA S S staf f (Toni Tisdale, K athy P arker, and R achel Haukkala) is requesting a meeting with the
C ity C ouncil and planning staff f or 20-30 minutes to provide an overview of C O MPA S S services, the
funding C O MPA S S manages and how to access it, and new f unding opportunities.
AT TAC HM E NT S:
Description Type Upload D ate
Memo Cover Memo 8/23/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 321 of 454
COMPASS Outreach 2018
Annually, the Community Planning Association of Southwest Idaho (COMPASS) Resource
Development staff meet with COMPASS members to provide an overview of the services
COMPASS provides and how to access them, as well as guidance on applying for funding
for member projects.
This year, because some elected officials within our member agencies are newly elected
and may not be familiar with COMPASS, we will be meeting with the councils and
commissions that govern each agency, a diversion from our usual meetings with member
staff. In this presentation we will provide information on who we are, what our mission is,
and what we do, both for the region as a whole and for our member agencies in
particular.
We will share our mission and values, and provide details on our four COMPASS roles:
• Planner
• Facilitator
• Expert
• Implementer
As Resource Development staff responsible for helping our members get projects funded,
our message will culminate with details on the types of funding COMPASS manages and
how to access those funds. COMPASS staff will release the annual Call for Projects on
October 15, 2018. We request you begin identifying projects that you may need COMPASS
assistance with over the next year. Whether your project is ready to go and needs
funding, still an idea and needs some project development, or you need help writing a
grant, submitting an application to COMPASS for each project is the first step.
Applications are due December 3, 2018, for all funding managed by COMPASS. From
these applications, available federal funding will be distributed for the next five plus years,
so be thinking ahead! Your applications will also give you access to two local programs -–
the Communities in Motion (CIM) Implementation Grant Program and the Project
Development Program -– both designed to further the goals of the region’s long-range
plan, Communities in Motion 2040 . COMPASS will provide a second opportunity to submit
applications for these local programs during April. Funding will be available October 1 for
smaller projects that can be completed by the following September.
COMPASS staff will allow time for questions about COMPASS and the services we provide
and to discuss your upcoming projects. We will also provide a packet of information for
your reference.
T:\FY18\600 Projects\685 Resource Development\K-Member Outreach\2018 Outreach Meetings\Outreach Meeting
Presentation Summary.docx
Meridian City Council Meeting Agenda October 9, 2018 – Page 322 of 454
COMPASS
RESOURCE DEVELOPMENT TEAM
Toni Tisdale, Principal Planner, Team Lead
Kathy Parker, Principal Planner
(Vacant), Assistant Planner
COMPASS is…
…the forum for regional collaboration in
southwest Idaho that helps maintain a
healthy and economically vibrant region,
offering people choices in how and where
they live, work, play, and travel.
Photo by Mike Thueson
Mission
The mission of COMPASS is to conduct
regional planning, facilitate
coordination and cooperation, serve
as a source of information and
expertise on issues affecting southwest
Idaho, and assist
member agencies in
accessing funding to
accomplish local
and regional goals.
Who is COMPASS?
Local governments
•Cities
•Counties
•Highway districts
Other agencies
•Idaho Transportation Department
•Valley Regional Transit
•Boise State University
•Department of Environmental Quality
•Capital City Development Corporation
…An association of cities, counties, highway districts, and other
agencies who plan for the future of Ada and Canyon Counties.
Who is COMPASS?
COMPASS Board of Directors
Provides policy
direction for
the future of
Ada and
Canyon
Counties
Role of the COMPASS Board
Adopt/approve:
Long-Range Transportation Plan (every 4 years)
Regional Transportation Improvement Program
(TIP) (annually)
Federal and state policy positions
Unified Planning Work Program/Budget
Governance documents (as needed)
COMPASS Committees and
Workgroups
•Policy Committees: COMPASS Board
members
Provide policy and technical
recommendations
to the COMPASS Board
Technical Committees:
Member agency staff
Workgroups:
Staff, public, experts
Policy Committees: COMPASS Board
members
Policy Committees: COMPASS Board
members Policy Committees:
COMPASS Board Members
COMPASS Staff
Implement Board policies and direction
2 directors
11 planning staff
2 communication staff
2 financial staff
1 executive assistant
What Does COMPASS Do?
Plan
Implement
Provide technical expertise
Facilitate
Joint Powers Agreement
•To conduct and/or coordinate various planning services,
activities and functions…related to planning and
regulatory responsibilities for…
Transportation,
Air and Water Quality,
Land Use,
Mapping and GIS,
Population and Employment,
Recreation, Parks, Open Spaces
Economic Development,
Emergency Management,
and more!
Urbanized areas
over 50,000
Conducts
transportation
planning
Distributes federal
transportation
dollars
COMPASS: Ada/Canyon’s MPO
Metropolitan Planning Organizations
COMPASS is Unique
Nampa
Urbanized Area
1 of 5 small urbanized
areas in Idaho
Over 50,000 in population
Shares funding
Boise
Urbanized Area
Transportation
Management Area (TMA)
Over 200,000 population
Dedicated funding
Additional requirements
Membership Has Its
Privileges
A Seat at the Table
•Evaluate and coordinate regional planning and
policies
•Make decisions regarding the regional transportation
system
•Impact the quality of life of all Treasure Valley citizens
Membership Services
•Mapping/GIS
•Analysis of economic benefits of proposed
transportation projects
•Traffic volume and congestion data
•Demographic data, estimates, and forecasts
•Travel demand modeling
•Orthophotography
•Access to funding
•Grant assistance
•Keypad polling technology
•Bicycle/pedestrian counters
Hot Topics
•Regional transportation priorities
•Insufficient funding
•Funding for public transportation
•High capacity public transportation
•Active transportation
Solution:
Let US help
YOU find
funding!
How We Address Those …
Plan
Implement
Provide technical expertise
Facilitate
What Does COMPASS Do?
Plan
Implement
Provide technical expertise
Facilitate
Develops a long-range
transportation plan
Long-range transportation plan:
Communities in Motion 2040
Ada and
Canyon
Counties
Adopted in
2014;
implementation
underway
Plans future
transportation
system
Based on
Communities
in Motion 2040
Vision for
growth
Communities in Motion 2040
Incorporates
eight planning
elements
Establishes goals,
performance
measures, and
targets
Identifies
regional needs
and funding
Unfunded Priorities
Communities in Motion 2040 2.0
Ro
a
d
w
a
y
s
Bi
c
y
c
l
e
/
Pe
d
e
s
t
r
i
a
n
P
u
b
l
i
c
T
r
a
n
s
p
o
r
t
a
t
i
o
n
F
r
e
i
g
h
t
Long-Term Funded and Unfunded
Performance-Based Planning
What Does COMPASS Do?
Plan
Implement
Provide technical expertise
Facilitate
Development reviews
Demographics
Mapping / GIS /
Orthophotography
Data / analysis
Modeling / technical
tools
Development Reviews
Demographics
Maps, GIS, and Orthophotography
What Does COMPASS Do?
Plan
Implement
Provide technical expertise
Facilitate
…the forum for regional collaboration
ITD - Manages
state roadways
Local
transportation
agencies -
Manage public
transportation
and local roads
Land use
agencies
(e.g., cities,
counties) -
Manage land
use
COMPASS –
Facilitates
regional
cooperation and
coordination
Outreach Education Public
Involvement
What Does COMPASS Do?
Plan
Implement
Provide technical expertise
Facilitate
Meeting Needs…
Maintain what we have
Increase funding
Secure resources
CIM
Implementation
Grants
Federal
Funds
Resource Development Program
Member
Needs
COMPASS
Applications
Resource
Development
Plan
Unfunded Projects
Eligibility
Writing
Review
Management
Letters of support
o Find/share resources
o Grant assistance: Project
Development
Program
Funded Top-Ranked
Projects
CIM
Implementation
Grants
Federal
Funds
Resource Development Program
Member
Needs
COMPASS
Applications
Resource
Development
Plan
Unfunded Projects
Eligibility
Writing
Review
Management
Letters of support
o Find/share resources
o Grant assistance: Project
Development
Program
Funded Top-Ranked
Projects
CIM
Implementation
Grants
Federal
Funds
Resource Development Program
Member
Needs
COMPASS
Applications
Resource
Development
Plan
Unfunded Projects
Eligibility
Writing
Review
Management
Letters of support
o Find/share resources
o Grant assistance: Project
Development
Program
Funded Top-Ranked
Projects
CIM
Implementation
Grants
Federal
Funds
Resource Development Program
Member
Needs
COMPASS
Applications
Resource
Development
Plan
Unfunded Projects
Eligibility
Writing
Review
Management
Letters of support
o Find/share resources
o Grant assistance: Project
Development
Program
Funded Top-Ranked
Projects
CIM
Implementation
Grants
Federal
Funds
Resource Development Program
Member
Needs
COMPASS
Applications
Resource
Development
Plan
Unfunded Projects
Eligibility
Writing
Review
Management
Letters of support
o Find/share resources
o Grant assistance: Project
Development
Program
Funded Top-Ranked
Projects
Garden City – Wayfinding Signs
Eagle Road Corridor Pathway
Transportation Investments
CIM
•Identifies needs
•20+ years
TIP
•Funds projects
•5 years
Other Funding Sources
Remember!
COMPASS…
…is an
association of
local
governments
…facilitates
regional
cooperation
…serves as a
regional
technical
resource
…assists
member
agencies in
securing
resources to
meet local and
regional needs
…identifies
regional needs
through long-
range planning
Photo by Toni Tisdale
…to plan for the future of the Treasure Valley
Discussion
Contact
www.compassidaho.org
www.facebook.com/compassidaho
www.twitter.com/compassidaho
www.instagram.com/compassidaho
www.youtube.com/compassidaho
www.compassidaho.blogspot.com
Find us online!
Toni Tisdale Kathy Parker
Team Lead-Principal Planner
ttisdale@compassidaho.org
208-475-2238
Principal Planner
kparker@compassidaho.org
208-475-2240
Resource Development Staff
Resource Development Plan -
City of Meridian
Projects:
•SH-55/Eagle Road pedestrian and bicycle
improvements
•Roadway lighting – SH-55/Eagle Road
Focus areas:
Bicycle and pedestrian infrastructure and safety
improvements.
Current Federal Projects -
City of Meridian
•Five Mile Creek pathway
•Rail with trail pathway
•Pedestrian improvements, SH-55 (Eagle
Road)
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 7 C
Project File Number:
Item Title: MDC Quarterly Report
Meeting Notes:
Meridian Development Corporation Quarterly Report
on Development and Activities in the Downtown Core
I TEM SHEET
C ouncil Agenda I tem - 7.C.
Presenter: Ashley Squyres
Estimated Time f or P resentation: 20 min
Title of I tem - M eridian Development C orporation Quarterly Repor t on Development and
Activities in the D owntown Core
Ashley S quyres will present a quarterly update of MD C activities.
AT TAC HM E NT S:
Description Type Upload D ate
Report B ackup Material 10/3/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 323 of 454
104 E. Fairview Ave
#239
Meridian, ID 83642
208.477.1632
www.meridiandevelopmentcorp.com
To: Mayor Tammy and Meridian City Council
From: Meridian Development Corporation
RE: Urban Renewal Agency Update (April – September 2018)
As requested, please find the following MDC project-related updates since our last update discussion at the
March 2018 joint work-session and at our April 2018 Annual Report presentation:
• Old City Hall RFP/Main and Broadway Project:
Since the first joint work-session between the MDC Board and the Meridian City Council in March
2018, one of MDC’s main focuses has been on the old city hall block. As the Council is aware, MDC
has always envisioned a larger block-wide project encompassing the two former bank buildings at
703 and 713 North Main Street and other properties within the block.
MDC has worked hand in hand with the City since March on arriving at a decision to move forward
on an RFP for the old city hall property; assisting in the crafting of the RFP; promoting the RFP to
the development community; reviewing the RFP responses; interviewing the RFP responders;
selecting the successful project; and continued negotiations with the city and the selected
developers.
With the October 02 City Council acceptance of the purchase amount for the old city hall property,
MDC intends to present the draft purchase and sale agreement for the $565k and a draft
Development Agreement to the Board on October 10th for review and discussion. The Development
Agreement will address the project in its entirety including: 703 and 713 North Main Street and old
City Hall. If the developers are able to secure the properties adjacent to the Heritage Building on
Main Street, these will also be incorporated into the agreement. MDC’s goal is to move forward with
both as quickly as possible to ensure a Spring 2019 start date for the overall project.
• UPRR Update:
As previously discussed in March, in February 2018, MDC submitted a lease application for the
UPRR properties on the south side of Broadway Avenue between Main Street and East Third Street.
[Please see attached application and exhibits].
When MDC first met with UPRR in October 2017, they stated a challenge for their organization were
the back taxes owed on the structure for the Frontier Tire property dating back to 2011. After
researching the property and its bankruptcy filings, the MDC Administrator and Legal Counsel met
with Ada County Commissioners in April to discuss this situation and to determine what solutions
may be available. The County Commissioners chose to waive the back taxes and MDC
Meridian City Council Meeting Agenda October 9, 2018 – Page 324 of 454
communicated this to UPRR. UPRR and MDC will be working with the owner of the structure in
order to address the blighted building and potential environmental challenges on the property.
Several positive discussions have occurred with UPRR since the application submittal. UPRR’s
review process is lengthy and will likely take until the end of the calendar year before MDC receives
the first round of comments on the application. In a discussion with the UPRR representative on
September 28th, the application is still under review and the real estate team has no outstanding
questions for MDC at this time.
MDC also shared the cost estimates for the concept plan with UPRR provided by one of MDC’s on-
call engineering firms and their environmental subconsultant. It is our hope the cost of
improvements and the ultimate benefit to UPRR will lower the ultimate lease rate.
• Nine Mile Floodplain:
MDC has continued to work in partnership with the City of Meridian’s Floodplain Administrator on
the appeal of the attached draft 2016 FEMA floodplain maps. Most of the properties between the
UPRR rail line and Franklin Road find themselves in the Nine Mile Floodplain.
In August 2017, MDC filed an appeal of the draft maps. Throughout the Winter and Spring of 2018,
MDC, the City, and MDC’s floodplain engineer negotiated a new flow rate for the Nine Mile
Floodplain. Instead of the 140+ cfs rate as the draft maps indicate, FEMA reviewed the additional
detailed data provided by MDC and has agreed on a flow rate of just under 100-cfs.
Further, FEMA has agreed to conduct some additional modeling for MDC and the City based upon
the new flowrate and at no cost to either agency. While MDC initially anticipated receiving this new
modeling by the Summer of 2018, this has been delayed due to some of the natural disasters that
have occurred in recent months. As of a communication from FEMA on October 01, we do not have
a solid date as to when to expect receipt of this data.
Once the data is received, MDC will work with its engineer to determine what infrastructure
improvements will be necessary to remove as many of the properties out of the floodplain and to
assist with creating a plan to implement these improvements prior to the sunsetting of the
Downtown Urban Renewal District.
• Downtown Meridian Videos:
For two fiscal years, MDC saved towards the creation of two marketing videos for downtown
Meridian. Through a competitive RFQ and interview process, MDC selected DaviesMoore to assist in
the visioning and crafting of the video concepts. Both videos, one a 60-second video focused on
downtown and two, a two-minute vignette with downtown business leaders, were filmed and
created during the Summer of 2018.
Both videos live on the MDC landing page of the agency’s website. In addition, MDC partners
including the Meridian Chamber of Commerce, the Meridian Downtown Business Association, and
the Boise Valley Economic Partnership have shared and housed these videos on their respective
sites.
• Ten Mile District Update:
The Ten Mile Urban Renewal District has been incredibly active these past few months. Please see
the attached update and photos courtesy of Brighton Corporation in the attachments. Further, MDC
anticipates issuing the first TIF reimbursement to Brighton Corporation in October or November
2018 once the request is received.
Meridian City Council Meeting Agenda October 9, 2018 – Page 325 of 454
• Idaho Avenue (Between Main and East Second Street):
MDC, in partnership with the City and the Downtown Business Association, has played an active
role in the reversion of Idaho Avenue post Lighter Quicker Cheaper project. As of September 18th,
the new striping is in place for the north side of Idaho Avenue and the reversion project is deemed
completed.
• Program Year 2018 Sidewalk Project (Carlton Avenue):
MDC has worked in partnership with the CDBG Administrator and Community Development staff
since 2017 on this sidewalk project. Per the subrecipient agreement with the City of Meridian, there
is approximately $177k in funding for this project. This includes approximately $162k for the actual
construction (based upon professional engineering estimates) and $14k for the construction
administration and survey staking.
In May 2018, the project was put out to bid; unfortunately, no bids were submitted. Both MDC and
City staff agreed to place the project back out to bid in August 2018 and allow for flexibility for
bidders to propose project completion either in the Fall of 2018 or Spring of 2019. Bids were due
on October 01.
Four bids were submitted:
1. Blue Sky - $527k
2. Paul Construction - $504k
3. Granite Construction - $439k
4. Bricon - $386k (low bidder)
MDC will be meeting with the City on October 04 to discuss next steps. Given the lowest bid is more
than double the budget, an evaluation of the project and funding are needed. MDC will discuss these
results with their board on October 10th as well.
• Program Year 2019 Sidewalk Project (East Third Street):
MDC has been awarded $180k in CDBG monies for the right -of-way project on the east side of East
Third Street between South Broadway Avenue and the UPRR tracks. MDC has committed an
additional $170k in their FY2019 budget to complete the project.
MDC is awaiting a subrecipient agreement from the City of Meridian in order to move forward with
the project and the contract negotiations with their civil engineer for the project. MDC is meeting
with the City on October 04 to discuss timeframes and next steps. The goal is to complete design in
the Winter of 2018-2019 and construction in Summer/Fall 2019.
• Façade Improvement Program:
In this calendar year, MDC has funded two façade improvement projects within the Downtown
Urban Renewal District:
1. Cole Valley Christian School (project completed - please see attached photos, their project
summary and their original request) - $30k grant
2. Meridian Children’s Museum (project on-going with a Fall 2018 completion) - $21k grant
Potential future known façade improvement grant requests include: Flatbread (as a part of their
rebranding), El Tenampa, and Slyce.
Meridian City Council Meeting Agenda October 9, 2018 – Page 326 of 454
MDC approved the FY2019 Façade Improvement application last month. The application can be
found on MDC’s website.
• Public Art:
MDC worked in partnership with the Zamzow Family and the Meridian Arts Commission on the
public art on the side of the Meridian Mill on Main Street. MDC contributed $16k and the project
was completed in the late spring.
• Pine Avenue:
MDC has committed over $700k towards the Pine Street right-of-way improvements. In addition, as
part of the project, MDC put in an additional block of historic lighting on Main Street between Pine
and State Street as there were significant cost efficiencies to do this planned project as part of the
Pine project. The project is mostly completed although some of the trees will be planted in the
Spring of 2019.
• Fiscal Year 2019 Budget:
In August 2018, MDC approved its FY19 budget. Please see the attached budget and notes for more
information.
• Potential Known Projects in the URA:
1. Retail West Property (Eric Davis) – This is located on the south side of the tracks on the east
side of Main Street. Likely a mixture of office and retail in two buildings fronting Main Street
and potential for apartments in the rear of the property. Eric is negotiating with UPRR for
parking within UPRR’s right-of-way. He is willing to allow some of the parking to be utilized
by the public. More to come.
2. NE Corner of Pine and Meridian – This potential project is a four-story mixed-use building.
The main floor will be office/retail/restaurant with three floors of 1 and 2-bedroom
apartments per the preapplication meeting. MDC has recommended approval of an
alternative parking compliance plan.
3. 2.5-Street – A new developer is reimagining the site on 2.5-Street. They are researching
changing the project from an approved townhome development to higher end condos.
• MDC Meeting Schedules:
o MDC Board Meetings: 2nd Wednesday at 7:30am, 4th Wednesday at 4pm, Conference Room
A, Meridian City Hall
o Public Relations Committee Meeting: Second Monday at 11am, City Council Conference
Room, Meridian City Hall
o Property Committee Meeting: Third Wednesday at 3pm, City Council Conference Room,
Meridian City Hall
o Downtown Parking, Transportation, and Streetscape Committee Meeting: Third Wednesday
at 4pm, City Council Conference Room, Meridian City Hall
o Executive Committee Meetings: The Tuesdays the week before Board meetings at 7:30am,
Ed’s Fifties Diner
o MDC – City Coordination Meeting: Second Monday at 2pm, Community Development Room
Meridian City Council Meeting Agenda October 9, 2018 – Page 327 of 454
104 E. Fairview Ave
#239
Meridian, ID 83642
208.477.1632
www.meridiandevelopmentcorp.com
February 22, 2018
Mr. Aaron Galley, Leasing Manager
Union Pacific Railroad Company
1400 Douglas Street, STOP 1690
Omaha, NE 68179-1690
RE: Lease Application – South Broadway Avenue Properties Between Main Street and East Third
Street
Dear Mr. Galley:
Meridian Development Corporation (MDC), the Urban Renewal Agency of Meridian, Idaho, would like
to thank you and your team at Union Pacific Railroad (UPRR) for the ongoing dialogue over these past
several months. We are appreciative of your team’s site visit in October 2017 to discuss MDC’s vision
for the UPRR properties in the heart of our downtown urban renewal district.
This was an important meeting for us. First and foremost, it was our desire to create a relationship
with UPRR. Second, with ProBuild pursuing a consolidation of their operations on the UPRR property
east of East Third Street, it presented an opportunity to MDC to provide parking and open space in the
heart of Meridian’s downtown core, while assisting UPRR with the clean-up of the property.
Intended Use and Concept
The UPRR property lies in the heart of the Old Town Historical District. Meridian is a community that
has experienced robust growth in its outlying areas, but not as much in its downtown core. There are
a number of reasons for this but one major hurdle is the lack of adequate parking facilities.
MDC’s goal is to enter into a lease with UPRR for the properties outlined in Exhibit C; generally, the
south side of South Broadway Avenue between Main Street and East Third Street. These are properties
that are either currently leased by ProBuild or were leased at one time by Idaho Truss and Frontier
Tire.
At this time, MDC has chosen not to include the Frontier Tire building into this lease request knowing
there are some tax and legal issues at play. That said, and as discussed in October, MDC is committed
to working with UPRR to address these issues and perhaps include this property into a lease at a
future date once the issues are resolved.
With ProBuild’s move to east of Third Street, this presents a unique opportunity to partner with UPRR
to remove buildings in disrepair, clean up the property, and develop an interim use for the site in the
form of surface parking and open space. It is also an opportunity to look at providing adjacent right-of-
way improvements on the south side of Broadway Avenue in the form of on-street parking,
construction of sidewalks, landscaping, and lighting. It is understood that these improvements will be
at MDC’s cost.
Meridian City Council Meeting Agenda October 9, 2018 – Page 328 of 454
MDC has provided two high-level, concept plans in Exhibit D to illustrate the vision. At the time of the
creation of the concept plans, it was unknown whether ProBuild would retain the building on the
corner of Main Street and Broadway Avenue so it was not included in the concept planning however, it
is now our understanding they are willing to relinquish their lease on the building. We did not modify
the concept plans at this time as we realize UPRR may have some additional requirements we need to
take into consideration. Please just know that we are willing to work with UPRR and we will update
these plans incorporating this building along with any other modifications needed by UPRR.
Potential Sub-lease with ProBuild
Discussions have ensued with ProBuild about their need for off-site dedicated employee parking. MDC
has expressed a willingness to work with ProBuild to sub-lease a number of parking spaces during
normal business hours for their employees. It is envisioned that a portion of the parking spaces on the
west side of East Third Street would meet this need. At this time, specifics are not known but we will
work with UPRR on any needed sublease agreements once those details are finalized.
In summary, we submit this application to further the conversation between UPRR and MDC. We
believe this is an important relationship for our community and this is a very important project for our
downtown. We are willing to work with UPRR on concepts and project details, to assist UPRR on the
outstanding issues surrounding the Frontier Tire property, and to ensure our project does not
interfere with UPRR’s mission and requirements.
If you should need any additional information, please do not hesitate to contact me at: (208) 477-1632
or meridiandevelopmentcorp@gmail.com. Again, thank you for your willingness to discuss this project
with us.
My Best,
Ashley Squyres, Administrator
Meridian Development Corporation
Attachments:
UPRR Land Lease Application
Exhibit A – List of MDC Board Members
Exhibit B – January 2018 Financials
Exhibit C – Aerial Map with Project Boundary Outlined
Exhibit D – Concept Plans
Meridian City Council Meeting Agenda October 9, 2018 – Page 329 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 330 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 331 of 454
Exhibit A – Meridian Development Corporation Board of Commissioners
Dan Basalone, Chairman
Dave Winder, V-Chairman
Nathan Mueller, Secretary/Treasurer
Tammy de Weerd
Keith Bird
Rick Ritter
Diane Bevan
Steve Vlassek
Rob McCarvel
Meridian City Council Meeting Agenda October 9, 2018 – Page 332 of 454
MERIDIAN DEVELOPMENT CORPORATION
FINANCIAL STATEMENTS AN D
SUPPLEMENTARY INFORMATION
JANUARY 31, 2018
WEALTH ADVISORY | OUTSOURCING | AUDIT, TAX, AND CONSULTING
CliftonLarsonAllen LLP
Meridian City Council Meeting Agenda October 9, 2018 – Page 333 of 454
MERIDIAN DEVELOPMENT CORPORATION
TABLE OF CONTENTS
FOUR MONTHS ENDED JANUARY 31, 2018
AC COUNTANTS’ COMPILATION REPORT 1
FINANCIAL STATEMENTS 3
BALANCE SHEET –GOVERNMENTAL FUNDS 3
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCE –BUDGET AND ACTUAL 4
SUPPLEMENTARY INFORMATION 5
SCHEDULE I -REVENUES AND EXPENDITURES BUDGET TO
AC TUAL 6
SCHEDULE II -MONTHLY AND YTD INCOME AND EXPENDITURES 8
SCHEDULE III -VENDOR PAYMENTS 9
FISCAL YEAR 2017 BUDGET –SUMMARY OF SIGNIFICANT
ASSUMPTIONS 10
Meridian City Council Meeting Agenda October 9, 2018 – Page 334 of 454
CliftonLarsonAllen LL P
CLAconnect.com
(1)
AC COUNTANTS’ COMPILATION REPORT
Board of Directors
Meridian Development Corporation
Boise, Idaho
Management is responsible for the accompanying financial statements of Meridian Development
Corporation, which comprise the balance sheet -governmental funds as of January 31,2018, and the
related statement of revenues, expenditures, and changes in fund balance –budget and actual for the
period from October 1,2017 through January 31, 2018,for the general fund and ten mile district fund in
accordance with accounting principles generally accepted in the United States of America. Management
is also responsible for the accompanying financial forecasted budget, which comprises the statement of
revenues, expenditures, and changes in fund balance -budget for the year ending for the general fund
and ten mile district fund, and the related summary of significant assumptions in accordance with
guidelines for the presentation of financial forecast established by the American Institute of Certified
Public Accountants.We have performed compilation engagements in accordance with Statements of
Standards for Accounting and Review Services promulgated by the Accounting and Review Services
Committee of the American Institute of Certified Public Accountants. We did not audit, examine, or
review the historical financial statements or the financial forecasted budget nor were we required to
perform any procedures to verify the accuracy or completeness of the information provided by
management. Accordingly, we do not express an opinion, a conclusion, nor provide any form of
assurance on these historical financial statements and this financial forecasted budget.
The forecasted budget results may not be achieved as there will usually be differences between the
forecasted budget and actual results, because events and circumstances frequently do not occur as
expected, and these differences may be material. We assume no responsibility to update this report for
events and circumstances occurring after the date of this report.
Management has elected to omit the government-wide financial statements, the statement of revenues,
expenditures and changes in fund balances -governmental funds, the management discussion and
analysis,and substantially all of the disclosures required by accounting principles generally accepted in
the United States of America. If the omitted statements and disclosures were included in the historical
financial statements, they might influence the user's conclusions about the district’s financial position,
results of operations,and cash flows. Accordingly, these historical financial statements are not designed
for those who are not informed about such matters.
Meridian City Council Meeting Agenda October 9, 2018 – Page 335 of 454
Board of Directors
Meridian Development Corporation
(2)
Supplementary Information
The supplementary information and the supplementary financial forecasted budget information are
presented for additional analysis and are not a required part of the basic financial statements. This
information is the representation of management. The information was subject to our compilation
engagement; however we have not audited, examined, or reviewed the supplementary information and,
accordingly, do not express an opinion,a conclusion, nor provide any form of assurance on the
supplementary historical information and the supplementary budget information.
We are not independent with respect to Meridian Development Corporation.
CliftonLarsonAllen LLP
Boise, Idaho
February 13, 2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 336 of 454
MERIDIAN DEVELOPMENT CORPORATION
BALANCE SHEET ‒GOVERNMENTAL FUNDS
JANUARY 31, 2018
(SEE ACCOUNTANTS’ COMPILATION REPORT)
(3)
ASSETS
Cash and Cash Equivalents, Unrestricted 1,102,380$
Other Receivable 3,320
Property Tax Receivable 1,512,774
Prepaid Expenses 1,873
Total Assets 2,620,347$
LIABILITIES AND FUND BALANCE
LIABILITIES
Accounts Payable -$
DEFERRED INFLOWS
Advanced Revenues - Property Taxes 1,512,774
Total Liabilities and Deferred Inflows 1,512,774
FUND BALANCE
Nonspendable 1,873
Restricted 1,105,700
Total Fund Balance 1,107,573
Total Liabilities, Deferred Inflows, and Fund Balance 2,620,347$
Meridian City Council Meeting Agenda October 9, 2018 – Page 337 of 454
MERIDIAN DEVELOPMENT CORPORATION
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE ‒
BUDGET AND ACTUAL
FOUR MONTHS ENDED JANUARY 31, 2018
(SEE ACCOUNTANTS’ COMPILATION REPORT)
(4)
Annual Year to Date
Budget Actual Variance
REVENUE
General Property Tax Revenue 967,000$ 3,005$ 963,995$
Interest Earnings 4,000 822 3,178
Grant Revenues 209,500 20,456 189,044
Other Revenue 12 - 12
Revolving Line of Credit 100,000 - 100,000
Total Revenue 1,280,512 24,283 1,256,229
EXPENDITURES
Office and Operating Expense 48,706 10,239 38,467
Professional Services, Surveys, and Studies 205,000 50,988 154,012
Public Education and Marketing 35,000 315 34,685
Debt Service:
Principal 94,968 35,452 59,516
Interest 29,862 5,755 24,107
Revolving Line of Credit 100,000 - 100,000
Capital Outlay 1,903,693 260,370 1,643,323
Total Expenditures 2,417,229 363,119 2,054,110
EXCESS OF REVENUE OVER (UNDER)
EXPENDITURES (1,136,717) (338,836) (797,881)
Fund Balance - Beginning 1,214,077 1,446,409 (232,332)
FUND BALANCE - ENDING 77,360$ 1,107,573$ (1,030,213)$
Meridian City Council Meeting Agenda October 9, 2018 – Page 338 of 454
(5)
SUPPLEMENTARY INFORMATION
Meridian City Council Meeting Agenda October 9, 2018 – Page 339 of 454
MERIDIAN DEVELOPMENT CORPORATION
SCHEDULE I -REVENUES AND EXPENDITURES BUDGET TO ACTUAL
FOUR MONTHS ENDED JANUARY 31, 2018
(SEE ACCOUNTANTS’ COMPILATION REPORT)
(6)
Total Original Percent Total
Total Original Current Month Current Year Budget Original Budget Prior Year
Budget Actual Actual Variance Remaining Actual
OPERATING REVENUE
703 N. Main Street Lease -$ -$ -$ -$ 0%1$
713 N. Main Street Lease 12 - - 12 100%-
Property Tax Revenue 967,000 - 3,005 963,995 100%1,075,786
Interest Earnings 4,000 241 822 3,178 79%6,114
Copier Cost-sharing with TVCC - - - - 0%1,726
Revolving Line of Credit 100,000 - - 100,000 100%-
Grant Revenue 209,500 3,320 20,456 189,044 90%32,666
Compass/VRT Revenue - - - - 0%6,349
Beginning Fund Balance 1,214,077 - - 1,214,077 100%-
TOTAL REVENUES AND AVAILABLE CASH 2,494,589 3,561 24,283 2,470,306 99%1,122,642
CONTRACTUAL OBLIGATIONS
Professional Services
Administrator Services - General Fund 90,000 8,334 25,002 64,998 72%90,000
Administrator Services - Ten Mile 10,000 - - 10,000 100%-
Public Relations/Marketing - General Fund 35,000 - 315 34,685 99%19,671
Legal Services - General Fund 50,000 1,963 5,890 44,110 88%39,157
Legal Services - Ten Mile 10,000 - - 10,000 100%4,508
Legislative Services - General Fund 5,000 - - 5,000 100%15,000
Audit Services - General Fund 15,000 14,000 14,000 1,000 7%14,000
Accounting Services - General Fund 23,000 1,181 6,096 16,904 73%22,041
Accounting Services - Ten Mile 2,000 - - 2,000 100%-
Total Professional Services 240,000 25,478 51,303 188,697 79%204,377
Operational Expenses
ICRMP - Insurance Premiums/Claims 1,772 147 590 1,182 67%1,771
Partnerships - Valley Regional Transit 3,215 - 3,378 (163) -5%3,295
Partnerships - City of Meridian, Concerts on
Broadway 10,000 - - 10,000 100%10,000
Irrigation Taxes 150 80 80 70 47%155
Legal Notices/Publications 1,700 70 70 1,630 96%2,883
Grounds Maintenance - 713 N Main 700 79 205 495 71%597
Grounds Maintenance - Compass/VRT 4,000 1,448 1,723 2,277 57%9,476
Grounds Maintenance - 703 N Main - - - - 0%625
Debt Service - Revolving Line of Credit 100,000 - - 100,000 100%-
Debt Service - Principal Payments - WT 94,968 8,902 35,452 59,516 63%103,527
Debt Service - Interest Payments - WT 29,862 1,400 5,755 24,107 81%20,598
Debt Service - Copier Lease - - - - 0%1,968
Total Operational Expenses 246,367 12,126 47,253 199,114 81%154,895
On Going Expenses
Software Maintenance/License 1,469 227 593 876 60%3,159
Building Maintenance - MDC owned bldgs 3,000 - - 3,000 100%2,880
Parking Lot Maintenance MDC owned bldgs 4,000 760 825 3,175 79%9,490
WiFi 1,200 206 392 808 67%2,129
Electronics Expense - General Fund 4,500 100 850 3,650 81%5,211
Printing - 703 N. Main - - - - 0%1,655
Office Expense - General 500 - 146 354 71%417
Meeting Expense 400 - 12 388 97%258
Leadership Conference 1,400 13 201 1,199 86%2,709
Postage & Mailings 200 - - 200 100%11
Bank Fees 800 - - 800 100%556
Mason Parking 2,500 819 884 1,616 65%2,448
Total On Going Expenses 19,969 2,125 3,903 16,066 80%30,923
REVENUE LESS CONTRACTUAL OBLIGATIONS 1,988,253 (36,168) (78,176) 2,066,429 104%732,447
Meridian City Council Meeting Agenda October 9, 2018 – Page 340 of 454
MERIDIAN DEVELOPMENT CORPORATION
SCHEDULE I -REVENUES AND EXPENDITURES BUDGET TO ACTUAL (CONTINUED)
FOUR MONTHS ENDED JANUARY 31, 2018
(SEE ACCOUNTANTS’ COMPILATION REPORT)
(7)
Total Original Percent Total
Total Original Current Month Current Year Budget Original Budget Prior Year
Budget Actual Actual Variance Remaining Actual
DISCRETIONARY EXPENSES
Operational Expenses
Advertising/Promotional/Publications 1,000$ - - 1,000$ 100%-$
Training 5,000 - - 5,000 100%-
Dues & Subscriptions 1,200 290 290 910 76%1,634
Total Operational Expenses 7,200 290 290 6,910 96%1,634
CAPITAL EXPENDITURES
Partnership w/ City Parks - Downtown Tree Replacement 25,000 - - 25,000 100%25,000
Partnership w/ City Arts Commission - Utility Box Art 16,000 - 16,000 - 0%-
Partnership w/ W est Ada School District - Walking Tour
Transportation 5,000 - 5,000 - 0%5,000
Special Projects 331,193 - - 331,193 100%35,651
Main Street Lighting (Construction Pine-Carlton)20,000 - - 20,000 100%26,408
Pine Avenue - For Construction 682,000 - 91,886 590,114 87%-
Alleyway Project 2,500 - - 2,500 100%-
Nine-Mile Floodplain 75,000 9,548 14,325 60,675 81%77,888
Partnership w/ City - Youth Farmer's Market 5,000 - - 5,000 100%5,000
East 2.5 Street Improvements - Construction 20,000 - - 20,000 100%-
Creation of Downtown Video 10,000 - - 10,000 100%-
Façade Improvement Program 90,000 - 505 89,495 99%1,000
Auditorium District 5,000 - - 5,000 100%-
Public-Private Partnership - 703 N Main Street 165,000 - - 165,000 100%-
Property Acquisition 245,000 7,108 7,108 237,892 97%-
CDBG Funded Sidewalk Projects 207,000 3,320 20,456 186,544 90%-
Sidewalk Improvements - - 100,000 (100,000) 0%-
Historic Lighting - 5,090 5,090 (5,090) 0%-
Destination Downtown Banners - - - - 0%5,640
Downtown Kiosks - - - - 0%6,125
Creation of Downtown Video - - - - 0%9,650
Bike Map Printing - - - - 0%3,119
Total Capital Expenditures 1,903,693 25,066 260,370 1,643,323 86%200,481
FUND BALANCE RESERVE 77,360 - - 77,360 100%-
TOTAL EXPENDITURES 2,494,589 65,085 363,119 2,131,470 85%592,310
NET EFFECT FUND BALANCE -$ (61,524)$ (338,836)$ 338,836$ 0%530,332$
Meridian City Council Meeting Agenda October 9, 2018 – Page 341 of 454
MERIDIAN DEVELOPMENT CORPORATION
SCHEDULE II -MONTHLY AND YTD INCOME AND EXPENDITURES
FOUR MONTHS ENDED JANUARY 31, 2018
(SEE ACCOUNTANTS’ COMPILATION REPORT)
(8)
Oct 2017 Nov 2017 Dec 2017 Jan 2018 Feb 2018 Mar 2018 Apr 2018 May 2018 Jun 2018 July 2018 Aug 2018 Sep 2018 Total
OPERATING REVENUE
General Property Tax Revenue 1,509$ -$ 1,496$ -$ 3,005$
Compass/VRT Revenue - - - - -
Interest Earnings 247 87 247 241 822
Grant Revenue - 8,364 8,772 3,320 20,456
Total Operating Revenue 1,756 8,451 10,515 3,561 - - - - - - - - 24,283
EXPENDITURES
Office Expense - - 146 - 146
Ground Maintenance 177 112 112 1,527 1,928
Parking Lot Maintenance 65 - - 760 825
Partnerships - Broadway - - - - -
Software Maintenance/License 122 122 122 227 593
Electronics Expense 250 250 250 100 850
Legislative Services - - - - -
Audit & Accounting Services - - 4,915 15,181 20,096
Administrator Services - 8,334 8,334 8,334 25,002
Contracted Legal Services - - 3,927 1,963 5,890
Wifi 93 - 93 206 392
Postage and Mailings - - - - -
Meeting Expense 12 - - - 12
Leadership Conference - 155 33 13 201
Legal Notices/Publications - - - 70 70
Public Education/Marketing - - 315 - 315
ICRMP-Insurance Prem/Claims 148 147 148 147 590
Printing - - - - -
Dues and Subscriptions - - - 290 290
Bank Fees, Charges - - - - -
Principal Payments 8,824 8,850 8,876 8,902 35,452
Interest Expense 1,477 1,452 1,426 1,400 5,755
Valley Regional Transit - - 3,378 - 3,378
Training - - - - -
Repairs and Maintenance - - - - -
Mason Parking Lot 65 - - 819 884
Irrigation and Taxes - - - 80 80
Youth Farmer's Market - - - - -
Façade Improvement Program - - 505 - 505
Utility Box Art - - 16,000 - 16,000
East 2.5 Street Improvements - - - - -
Special Projects - - - - -
Pine Avenue - - 91,886 - 91,886
Downtown Tree Maintenance - - - - -
Main Street Lighting Phase - - - - -
Alleyway Project - - - -
Nine-Mile Floodplain - - 4,777 9,548 14,325
Walking Tour Transportation 5,000 - - - 5,000
Creation of Downtown Video - - - - -
Auditorium District - - - - -
Public-Private Partnership - 703 Main - - - - -
Property Acquisition - - - 7,108 7,108
CDBG Funded Sidewalk Projects - 8,364 8,772 3,320 20,456
Historic Lighting - - - 5,090 5,090
Sidewalk Improvements - - 100,000 - 100,000
Total Expenditures 16,233 27,786 254,015 65,085 - - - - - - - - 363,119
Net Revenues Over Expenditures (14,477)$ (19,335)$ (243,500)$ (61,524)$ -$ -$ -$ -$ -$ -$ -$ -$ (338,836)$
Meridian City Council Meeting Agenda October 9, 2018 – Page 342 of 454
MERIDIAN DEVELOPMENT CORPORATION
SCHEDULE III –VENDOR PAYMENTS
FOUR MONTHS ENDED JANUARY 31, 2018
(SEE ACCOUNTANTS’ COMPILATION REPORT)
(9)
Effective
Doc #Vendor Name Date Amount Description
4695 AF Public Solutions, LLC 1/8/2018 8,347.38$ Admin services & reimbursements - Dec 2017
4696 Cable One 1/8/2018 101.83 Wifi
4697 CliftonLarsonAllen 1/8/2018 1,286.25 Accounting Servies & Abila hosting
4698 EideBailly 1/8/2018 14,000.00 FY2017 Audited Financial Statements
4699 Forsgren Associations 1/8/2018 4,810.00 Nine mile creek floodplain
4700 Idaho Press-Tribune 1/8/2018 70.55 Legal Notice 12/08
4701 Keller Associates 1/8/2018 2,615.00 Historic Lighting phase 3
Keller Associates 1/8/2018 2,475.00 Historic Lighting phase 7
Keller Associates 1/8/2018 7,107.50 MDC - UPRR Site
4702 Meridian Chamber of commerce 1/8/2018 275.00 Annual Membership Dues
4703 Nampa & Meridian Irrigation 1/8/2018 32.14 Irrigation Taxes - 713 Main
Nampa & Meridian Irrigation 1/8/2018 101.13 Irrigation Taxes - Compass/VRT
4704 PC Maintenance 1/8/2018 65.00 Quarterly Sweeping - 703 N Main
PC Maintenance 1/8/2018 65.00 Quarterly Sweeping - Compass/VRT
PC Maintenance 1/8/2018 65.00 Quarterly Sweeping - Masonic Lodge
PC Maintenance 1/8/2018 694.50 Winter services - 703 & 713 Main
PC Maintenance 1/8/2018 726.50 Winter services - Compass/VRT
PC Maintenance 1/8/2018 753.75 Winter services - Masonic Lodge
4705 Provision Landscape 1/8/2018 78.75 Landscape maintenance - 713 Main
Provision Landscape 1/8/2018 206.33 Landscape maintenance - Compass/VRT
Provision Landscape 1/8/2018 450.00 Services 12/1/17 - Compass/VRT
4706 Tribute Media Inc 1/8/2018 15.00 Annual domain renewal
Tribute Media Inc 1/8/2018 100.00 Monthly silver support & hosting
4707 Borton-Lakey Law 1/22/2018 1,963.50 Legal services 12/4/17 - 1/2/18
4708 Cable One 1/22/2018 104.98 Wifi
4709 Civil Survey Consultants 1/22/2018 3,320.00 CDBG sidewalks 2017 12/1/17 - 12/31/17
4710 Forsgren Associations 1/22/2018 4,737.50 Nine mile creek services thru 12/31/17
4711 Washington Trust Bank 1/22/2018 10,301.48 Loan Payment - February
64,869.07$
Meridian City Council Meeting Agenda October 9, 2018 – Page 343 of 454
MERIDIAN DEVELOPMENT CORPORATION
FISCAL YEAR 2018 BUDGET
SUMMARY OF SIGNIFICNAT ASSUMPTIONS
(SEE ACCOUNTANTS’ COMPILATION REPORT)
(10)
The Meridian Development Corporation (MDC) is a separate and distinct legal entity of the City of
Meridian (City) created by state statute. The Directors for MDC are appointed by the Mayor and
approved by the City Council. MDC provides urban renewal services for the citizens of the City.The
Meridian Development Corporation prepares its budget on the modified accrual basis.
Revenues
Property Taxes
Property taxes are levied by Ada County. The levy is based on assessed valuations determined by the
County Assessor. The levy is normally set by December 15 by certification to the County
Commissioners to put the tax lien on the individual properties as of January 1 of the following year. The
County Treasurer collects the determined taxes during the ensuing calendar year. The taxes are
payable by January or, if in equal installments, at the taxpayer’s election, in January and July.The
County Treasurer remits the taxes collected monthly to the District. The budget for property tax revenue
is based on the prior year actual assessment.
Interest Earnings
Interest earned on the District's available funds has been estimated based on an average interest rate
of approximately 0.10%.
Grants
Budgeted grant revenue is based on specific grants that the District has identified for application.
Expenditures
Ad ministrative and Operating
The budget for administrative and operating expenditures is based on the costs incurred in the prior
year, with specific increases and decreases applied based on discussions with the various underlying
vendors.
Debt Service
The budget for principal and interest payments in fiscal year 2018 are provided based on the previous
year debt amortization schedule.
Capital Outlay
The budget for capital outlay expenditures is based on specific projects identified within the District.
These estimated costs are based on the costs associated with similar projects that have been
completed in prior years or based on known costs for projects expected to be completed in the current
fiscal budget.
Meridian City Council Meeting Agenda October 9, 2018 – Page 344 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 345 of 454
:: Broadway Parking ::City of Meridian :: 33 E Broadway Ave, Meridianm ID 83642 :: April 24, 2017 ::
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Meridian City Council Meeting Agenda October 9, 2018 – Page 346 of 454
:: Broadway Parking ::City of Meridian :: 33 E Broadway Ave, Meridianm ID 83642 :: April 24, 2017 ::
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Meridian City Council Meeting Agenda October 9, 2018 – Page 347 of 454
:: Broadway Parking ::City of Meridian :: 33 E Broadway Ave, Meridianm ID 83642 :: April 24, 2017 ::
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Meridian City Council Meeting Agenda October 9, 2018 – Page 348 of 454
:: Broadway Parking ::City of Meridian :: 33 E Broadway Ave, Meridianm ID 83642 :: April 24, 2017 ::
0
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Meridian City Council Meeting Agenda October 9, 2018 – Page 349 of 454
213062-005
EXECUTIVE SUMMARY
TO: Ashley Squyres, Administrator, Meridian Development Corporation
FROM: Donn Carnahan, P.E., Keller Associates
TJ Centanni, E.I., Keller Associates
DATE: January 22, 2018
SUBJECT: UPRR Site Cost Estimates
The purpose of this executive summary is to present a conceptual cost estimate for improvements to an existing
Union Pacific Railroad (UPRR) owned site in downtown Meridian. The UPRR site is contained to the city block
found between North Main Street and East 3rd Street, and East Broadway Avenue and the railroad. Currently, the
site is mostly abandoned with a small portion of the site being used by ProBuild as a storage and staging area.
There are 6 existing buildings on the site, 5 of which are abandoned and unoccupied. The 6th is a pole-barn type
shed being used by ProBuild.
CONCEPTS A & B COST ESTIMATES
The scope of this project was to provide general cost estimates for the work associated with the implementation of
two concepts provided by Meridian Development Corporation (MDC) for potential site improvements (see pages 3
and 4 of attachment 1). Keller Associates has provided the estimates for site improvements for Concepts 1 and 2.
To assess environmental costs associated with the removal of the abandoned buildings, Terracon was contracted
to evaluate the site. Below a summary of the site improvements and environmental costs are found. The detailed
cost estimates for site improvements and environmental considerations is attached to this memo. Please note,
that while estimates were provided for the demolition of buildings B and D on the detailed estimates, their costs
have been excluded in the estimate as they lie outside the area of the potential improvements.
Estimate Classification Concept 1 Concept 2
Site Improvements $1,384,000.00 $1,030,000.00
(Provided by Keller Associates)
Environmental Site Assessments $295,000.00 $295,000.00
(Provided by Terracon)
Total $1,679,000.00 $1,325,000.00
Attachements : 1) Keller Associates Site Improvment Estimates
2) Terracon Environmental Site Assessment Estimates
Meridian City Council Meeting Agenda October 9, 2018 – Page 350 of 454
Project:MDC UPRR Site
Key Number:
Engineer:Centanni
Description:Estimates
131 S.W. 5TH Avenue, Suite A, Meridian, Idaho 83642 Printed:1/22/2018
Phone: 208.288.1992 - Fax: 208.288.1999
INITIAL OPINION OF MOST PROBABLE CONSTRUCTION COSTS
(B)
Quantity
(C)
Units
(D)
Unit Price
(E)
Concept 1 Estimate
(F)
Concept 2 Estimate
Building Demolition
A 88 x 62 5456 SF 4.50$ 24,552.00$ 24,552.00$
*B 85 x 46 3910 SF 2.70$ 10,557.00$ 10,557.00$
C 425 x 22 9350 SF 1.45$ 13,557.50$ 13,557.50$
*D 33 x 60 1980 SF 1.60$ 3,168.00$ 3,168.00$
E 28 x 87 +80 x 125 +70 x 25 14186 SF 2.75$ 39,011.50$ 39,011.50$
F 105 x 38 3990 SF 1.60$ 6,384.00$ 6,384.00$
Pavement Removal 108.5 x 231 25064 SY 0.90$ 22,557.15$ 22,557.15$
106,062.15$ 106,062.15$
Broadway Street Scape
ADA Pedestrian Ramp 2 2 EA 1,600.00$ 3,200.00$ 3,200.00$
Asphalt Repair 705 x 2 /9 157 SY 27.00$ 4,230.00$ 4,230.00$
Benches 8 8 EA 225.00$ 1,800.00$ 1,800.00$
Bike Racks 5 5 EA 225.00$ 1,125.00$ 1,125.00$
Driveway Approach 35 x 9 /9 35 SY 50.00$ 1,750.00$ 1,750.00$
Historic Lights 10 10 EA 4,500.00$ 45,000.00$ 45,000.00$
Parking Space Striping 30 x 8 240 LF 0.32$ 76.80$ 76.80$
Pavers 636 x 8 5088 SF 17.00$ 86,496.00$ 86,496.00$
Planter Pots 19 19 EA 255.00$ 4,845.00$ 4,845.00$
Relocate Drop Inlet 1 4 EA 3,000.00$ 12,000.00$ 12,000.00$
Sidewalk (5' wide, 5" thick)705 x 5 /9 392 SY 42.00$ 16,450.00$ 16,450.00$
Standard 6" Curb & Gutter 705 705 LF 30.00$ 21,150.00$ 21,150.00$
Trash Cans 4 4 EA 170.00$ 680.00$ 680.00$
Trees 18 18 EA 275.00$ 4,950.00$ 4,950.00$
203,752.80$ 203,752.80$
West Parking Lot (Concept 1)
Concrete Wheel Stops 18 18 EA 255.00$ 4,590.00$
Infiltration Basin 1 1 LS 12,500.00$ 12,500.00$
Excavation of existing 18126 x 1.5 /27 1007 CY 15.00$ 15,105.00$
Misc. Landscaping 1 1 LS 5,000.00$ 5,000.00$
Parking Space Striping 21 x 16 336 LF 0.32$ 107.52$
Parking Lot Arrows 4 4 EA 175.00$ 700.00$
Pavement Section
Asphalt 15486 x 0.25 x 148 /2000 286 TON 92.00$ 26,357.17$
Base 15486 x 0.50 x 138 /2000 534 TON 12.00$ 6,411.20$
Subbase 15486 x 1 x 130 /2000 1007 TON 11.00$ 11,072.49$
Sidewalk (5' wide, 5" thick)1464 x 7 /27 380 SY 42.00$ 15,941.33$
Standard 6" Curb & Gutter 452 452 LF 30.00$ 13,560.00$
Trees 8 8 EA 275.00$ 2,200.00$
113,544.72$
West Parking Lot (Concept 2)
Concrete Wheel Stops 18 18 EA 95.00$ 1,710.00$
Excavation of existing 18432 x 1.5 /27 1024 CY 15.00$ 15,360.00$
Infiltration Basin 1 1 LS 3,500.00$ 3,500.00$
Misc. Landscaping 1 1 LS 1,600.00$ 1,600.00$
Parking Space Striping 17 x 18 306 LF 0.32$ 97.92$
Parking Lot Arrows 6 6 EA 175.00$ 1,050.00$
Pavement Section
Asphalt 15255 x 0.25 x 148 /2000 282 TON 92.00$ 25,964.01$
Base 15255 x 0.50 x 138 /2000 526 TON 27.00$ 14,210.03$
Subbase 15255 x 1 x 130 /2000 992 TON 11.00$ 10,907.33$
Sidewalk (5' wide, 5" thick)108 x 7 /27 28 SY 42.00$ 1,176.00$
Standard 6" Curb & Gutter 356 356 LF 30.00$ 10,680.00$
Trees 5 5 EA 275.00$ 1,375.00$
87,630.29$
East Parking Lot (Concept 1)
Concrete Wheel Stops 43 43 EA 95.00$ 4,085.00$
Excavation of existing 34056 x 1.5 /27 1892 CY 15.00$ 28,380.00$
Infiltration Basin 1 1 LS 9,500.00$ 9,500.00$
Misc. Landscaping 1 1 LS 3,500.00$ 3,500.00$
Parking Space Striping 71 x 18 1278 LF 0.32$ 408.96$
Parking Lot Arrows 4 4 EA 175.00$ 700.00$
Pavement Section
Asphalt 31127 x 0.25 x 148 /2000 576 TON 92.00$ 52,978.15$
Base 31127 x 0.50 x 138 /2000 1074 TON 12.00$ 12,886.58$
Subbase 31227 x 1 x 130 /2000 2030 TON 11.00$ 22,327.31$
Standard 6" Curb & Gutter 585 585 LF 30.00$ 17,550.00$
Trees 10 10 EA 275.00$ 2,750.00$
155,066.00$
Page 1 of 6
(A) DimensionsCategory
Description: This Opinion of Most Probable Construction Cost provides pre-construction estimates for two concepts for the modification of an existing UPRR owned lot. The lot is located in Meridian
Idaho, south of Broadway Ave between Main and 3rd St. "Concept 1" and "Concept 2" correspond with the two attached maps with the same naming convention.
ATTACHMENT 1
Meridian City Council Meeting Agenda October 9, 2018 – Page 351 of 454
East Parking Lot (Concept 2)
Concrete Wheel Stops 113 113 EA 95.00$ 10,735.00$
Excavation of existing 41058 x 1.5 /27 2281 CY 15.00$ 34,215.00$
Infiltration Basin 1 1 LS 5,500.00$ 5,500.00$
Misc. Landscaping 1 1 LS 3,500.00$ 3,500.00$
Parking Space Striping 92 x 18 1656 LF 0.32$ 529.92$
Parking Lot Arrows 4 4 EA 175.00$ 700.00$
Pavement Section
Asphalt 38106 x 0.3 x 148 /2000 846 TON 92.00$ 77,827.69$
Base 38106 x 0.5 x 138 /2000 1315 TON 12.00$ 15,775.88$
Subbase 38106 x 1 x 130 /2000 2477 TON 11.00$ 27,245.79$
Standard 6" Curb & Gutter 796 796 LF 30.00$ 23,880.00$
Trees 13 13 LS 275.00$ 3,575.00$
203,484.29$
Overflow parking
Base 24570 x 1 x 138 /2000 1695 TON 12.00$ 20,343.96$
Concrete Wheel Stops 78 78 EA 95.00$ 7,410.00$
Excavation of existing 24570 x 1 /27 910 CY 15.00$ 13,650.00$
Infiltration Basin 1 1 LS 8,500.00$ 8,500.00$
49,903.96$
Play Field
Excavation of existing 90297 x 1.5 /27 5017 CY 15.00$ 75,247.50$
Turf Field
Installation 381 x 237 90297 SF 1.25$ 112,871.25$
Grass Field
Installation 381 x 237 90297 SF 0.75$
Irrigation Installation 9029 9029 LF 0.65$
188,118.75$
3rd Street Interim Path
Asphalt Path 303 x 8 /9 269 SY 27.00$ 7,272.00$ 7,272.00$
Misc. Landscaping 1 1 LS 2,000.00$ 2,000.00$ 2,000.00$
9,272.00$ 9,272.00$
825,720.38$ 610,201.53$
Miscellaneous Construction Costs
Mobilization %10 82,572.04$ 61,020.15$
908,292.41$ 671,221.68$
Engineering
Engineering Services %15 136,243.86$ 100,683.25$
Survey LS 20,000.00$ 20,000.00$ 20,000.00$
1,064,536.28$ 791,904.93$
Estimating Contingency
Contingency %30 319,360.88$ 237,571.48$
1,383,897.16$ 1,029,476.41$
1,384,000.00$ 1,030,000.00$
(Rounded Up to the Nearest $1000)
*Items marked with an asterisk have been evaluated but left out of the total project cost.
Page 2 of 6
Saved at: J:\213062-005%20MDC%20UPRR%20Site\c_DESN\COST%20EST\Concepts%201&2.xlsx
The opinion of most probable cost herein is based on our perception of current conditions at the project location. This estimate reflects our opinion of probable costs at this time and is subject to
change as the project design matures. Keller Associates has no control over variances in the cost of labor, materials, equipment, services provided by others, contractor’s methods of determining
prices, competitive bidding or market conditions, practices or bidding strategies. Keller Associates cannot and does not warrant or guarantee that proposals, bids or actual construction costs will not
vary from the costs presented herein.
Meridian City Council Meeting Agenda October 9, 2018 – Page 352 of 454
MDC UPRR Site
131 S.W. 5TH Avenue, Suite A, Meridian, Idaho 83642 213062-005
Phone: 208.288.1992 - Fax: 208.288.1999 Concept 1 Map
Page 3 of 6
Play Field
A
B
C
D
E
F
Reconfig. Parking Lot (27 spots)
New Parking Lot
(73 Spaces)
Overflow. Parking Lot (72 spots)
AREA TO REMAIN
AREA TO REMAIN
AREA TO REMAIN
EXISTING DRAIN
Full Street Scape/ Parallel ParkingMove driveway
Existing Tree
New Tree
Internim Path
Meridian City Council Meeting Agenda October 9, 2018 – Page 353 of 454
MDC UPRR Site
131 S.W. 5TH Avenue, Suite A, Meridian, Idaho 83642 213062-005
Phone: 208.288.1992 - Fax: 208.288.1999 Concept 2 Map
Page 4 of 6
A
B
C
D
E
F
AREA TO REMAIN
AREA TO REMAIN
AREA TO REMAIN
EXISTING DRAIN
Full Street Scape/ Parallel Parking
Existing Tree
New Tree
Internim Path
Reconfig. Parking Lot (101 spots)
Reconfig. Parking Lot (21 spots)
Move driveway
Meridian City Council Meeting Agenda October 9, 2018 – Page 354 of 454
MDC UPRR Site
131 S.W. 5TH Avenue, Suite A, Meridian, Idaho 83642 213062-005
Phone: 208.288.1992 - Fax: 208.288.1999 Unit Pricing
UNIT PRICES (USING ACHD BIDTAB RESULTS)
ITEM UNITS HIGH BID AVERAGE BID LOW BID
ADA Pedestrian Ramp EA 2,500.00$ 1,600.00$ 1,150.00$
Asphalt Path SY 35.00$ 27.00$ 15.00$
Asphalt Repair SY 35.00$ 27.00$ 15.00$
Asphalt TON 100.00$ 92.00$ 81.00$
Base TON 17.00$ 12.00$ 10.00$
Benches EA 300.00$ 225.00$ 150.00$
Bike Racks EA 400.00$ 225.00$ 175.00$
Bonds %2 2 2
Concrete Wheel Stop EA 150.00$ 95.00$ 55.00$
Excavation of Existing CY 10.00$ 15.00$ 6.75$
Engineering Fees %15 15 15
Estimating Contingency %10 10 10
Demolition-Building A SF 7.50$ 4.50$ 2.50$
Demolition-Building B SF 4.70$ 2.70$ 1.00$
Demolition-Building C SF 3.45$ 1.45$ 0.85$
Demolition-Building D SF 3.60$ 1.60$ 0.85$
Demolition-Building E SF 4.75$ 2.75$ 1.00$
Demolition-Building F SF 3.60$ 1.60$ 0.85$
Driveway Approach SY 55.00$ 50.00$ 43.00$
Field Installation-Turf SF 1.75$ 1.25$ 0.75$
Field Installation-Grass SF 2.75$ 0.75$ 0.50$
Historic Lights EA 5,300.00$ 4,500.00$ 4,150.00$
Infiltration Basin (West parking lot concept 1)LS 15,000.00$ 12,500.00$ 10,000.00$
Infiltration Basin (West parking lot concept 2)LS 4,000.00$ 3,500.00$ 4,000.00$
Infiltration Basin (East parking lot concept 1)LS 10,500.00$ 9,500.00$ 7,000.00$
Infiltration Basin (East parking lot concept 2)LS 7,000.00$ 5,500.00$ 4,500.00$
Infiltration Basin (Overflow parking)LS 10,000.00$ 8,500.00$ 6,500.00$
Insurance %1 1 1
Irrigation LF 1.00$ 0.65$ 0.45$
Misc. Landscaping (East Parking Lot)LS 5,000.00$ 3,500.00$ 2,500.00$
Misc. Landscaping (3rd St. Internim)LS 2,500.00$ 2,000.00$ 1,500.00$
Misc. Landscaping (West Parking Lot)LS 8,000.00$ 5,000.00$ 3,000.00$
Mobilization %10 10 10
Parking Space Striping LF 0.55$ 0.32$ 0.20$
Parking Lot Arrows EA 225.00$ 175.00$ 150.00$
Pavement Removal SY 1.25$ 0.90$ 0.50$
Pavers SF 22.00$ 17.00$ 13.00$
Planter Pots EA 300.00$ 255.00$ 175.00$
Relocate Drop Inlet EA 3,500.00$ 3,000.00$ 2,400.00$
Salvage Sod SF 0.60$ 0.35$ 0.15$
Sidewalk (5' wide, 5" thick)SY 50.00$ 42.00$ 35.00$
Standard 6" Curb & Gutter LF 40.00$ 30.00$ 20.00$
Subbase TON 15.00$ 11.00$ 7.00$
Survey LS 25,000.00$ 20,000.00$ 15,000.00$
Trash Cans EA 200.00$ 170.00$ 135.00$
Trees EA 350.00$ 275.00$ 190.00$
Page 5 of 6
Meridian City Council Meeting Agenda October 9, 2018 – Page 355 of 454
MDC UPRR Site
131 S.W. 5TH Avenue, Suite A, Meridian, Idaho 83642 213062-005
Phone: 208.288.1992 - Fax: 208.288.1999 Unit Pricing
Option Service Life Capitol Cost Salvage Value Irrigation System City Water Charges Maintainence Life-Time Cost Annual Cost
Grass Field 10 -$ -$ 35,721.00$ 45,927.00$ 45,927.00$ 127,575.00$ 12,757.50$
Turf Field 10 115,196.40$ -$ -$ 51.03$ 4,592.70$ 119,840.13$ 11,984.01$
Page 6 of 6
Life Cycle Analysis for Turf and Grass Fields
Meridian City Council Meeting Agenda October 9, 2018 – Page 356 of 454
Terracon Consultants, Inc. 11849 West Executive Drive, Suite G Boise, Idaho 83713
P [208] 323-9520 F [208] 323-9592 terracon.com
57343545 v1
January 22, 2018
Keller Associates Inc
131 SW 5th Ave Ste A
Meridian, ID 83642
Attn: Mr. Donn Carnahan, P.E.
P: 208-288-1992
E: dcarnahan@kellerassociates.com
Re: Conceptual Cost Opinion for Additional Site Work
UPRR Property
614 and 632 North Main Street and 415 East Broadway Avenue
Meridian, Ada County, Idaho
Terracon Project No. 62177040
INTRODUCTION
Per your request, Terracon Consultants, Inc. (Terracon) has prepared this Technical
Memorandum providing Conceptual Cost Opinion for Additional site Work for the above-
referenced site. Terracon is currently in process of completing a Phase I Environmental Site
Assessment (ESA) and a Visual Asbestos Survey of the site. Terracon prepared this Technical
Memorandum based on the preliminary results of our January 11, 2018 site reconnaissance,
discussions with Keller Associates personnel, and requests by the Meridian Development
Corporation (MDC) during a January 17, 2018 meeting of the MDC Property Committee meeting.
Terracon understands that MDC is considering redeveloping portions of the site. The objective
of this Conceptual Cost Opinion is to provide a budgetary estimate of anticipated costs based on
the preliminary findings of Terracon’s Phase I ESA and Visual Asbestos survey.
BACKGROUND
The site is an approximately 9.5-acre tract of land located at 614 and 632 North Main Street and
415 East Broadway Avenue in Meridian, Ada County, Idaho (Ada County Assessor Parcel Nos.
S1107325700, S1107325600, and R759600545). The site is developed with a total of six
buildings: an approximately 14,700 square foot warehouse building, an approximately 3,800
square foot former Frontier Tire service station building, an approximately 5,400 square foot
former lumber sales building, an approximately 3,600 square foot warehouse building, an
approximately 2,100 square foot warehouse building, and a 180-foot-long open sided metal
building. We also understand that the buildings are currently vacant and will be demolished for
the anticipated future use of the site as a parking lot and recreational/park space. Other site
improvements include areas of paved parking/drive areas, fencing, and minor landscaping. Based
ATTACHMENT 2
Meridian City Council Meeting Agenda October 9, 2018 – Page 357 of 454
Conceptual Cost Opinion for Additional Site Work
UPRR Property ■ Meridian, Idaho
January 22, 2018 ■ Terracon Project No. 62177040
Responsive■Resourceful■Reliable 2
on the concept drawings provided by Keller Associates the six buildings are within the proposed
lease area, but all six buildings may not be demolished at this time. The attached maps, prepared
by Keller Associates, depict current site features and existing buildings overlain with conceptual
project options.
2.1 Phase I ESA
Terracon is currently conducting a Phase I Environmental Site Assessment (ESA) of the site and
visual survey for potential asbestos containing materials. The following recognized environmental
conditions (RECs) have been identified for the site, based on the site reconnaissance.
Former Idaho Truss Building (Building E): An area of heavily oil-stained pavement
on the east end of the former Idaho Truss Company building was observed. The
oil staining extended into a storage area on the east end of the building that
contained two drums of apparent used oil. At the time of the site reconnaissance,
rainwater was transporting a petroleum sheen to a parking lot storm drain located
approximately 20-feet east of the staining. The observed release is considered a
recognized environmental condition (REC) to the site
Former Frontier Tire Building (Building B): The interior of the building was not
accessed during the site reconnaissance. This access limitation is a significant
data-gap. Based on observations through the windows, two areas of patched
concrete in the shop floor were observed, which may indicate that in-ground
hydraulic lifts have been removed, or may indicate former sumps. Additionally, an
approximate 2” pipe was observed near the northeast corner of the building that
may be a vent pipe or a fill port for an underground storage tank (UST). Based on
the limited observations and former automotive use, the observed features
represent a REC to the site.
Warehouse/Shop Building (southeast of Frontier Tire, Building D): The interior of
the building was not accessed during the site reconnaissance. This access
limitation is a significant data gap. Approximately 30, 55-gallon drums were
observed on the east side of the building. The drums ranged from empty to full.
The contents of the drums is unknown. Staining was observed on the ground
surface beneath the drums. The drums and observed staining are considered a
REC to the site at this time.
The site has not been fully accessed and assessed, including fenced in areas
surrounding Building C. These access limitations are a significant data gap;
therefore, there is the potential for additional RECs.
Based on the RECs identified to date, Terracon recommends that Limited Site Investigations
(LSIs) be conducted to evaluate for the presence of indicator chemicals in site soil, soil vapor,
and groundwater associated with the identified RECs. Areas and buildings not accessed for this
report should be assessed prior to the LSI.
Meridian City Council Meeting Agenda October 9, 2018 – Page 358 of 454
Conceptual Cost Opinion for Additional Site Work
UPRR Property ■ Meridian, Idaho
January 22, 2018 ■ Terracon Project No. 62177040
Responsive■Resourceful■Reliable 3
2.2 Asbestos
During our site reconnaissance, two of the buildings were accessible (Building E and F). The
other four buildings (A, B, C, and D) were observed from the exterior only. Building C is an open
sided pole-barn type building and was observed from the property boundary. No materials were
sampled during our visual survey. Because no samples were collected and analyzed, all suspect
asbestos containing materials must be presumed to contain asbestos.
Prior to demolition of the existing buildings, Terracon recommends testing and sampling of
previously un-sampled suspect asbestos containing materials (ACM) to refute the assumption
that all suspect materials are ACM.
ADDITIONAL SITE WORK
Per your request, we have prepared the following Conceptual Cost Opinion of anticipated costs
that may be required to address the findings, conclusions, and recommendations of the Phase I
ESA and Visual Asbestos survey. A conceptual cost opinion for project budgeting purposes for
anticipated additional site work, is described below:
3.1 Limited Site Investigations
Terracon will recommend completing Limited Site Investigations (LSIs) be conducted to evaluate
for the presence of indicator chemicals in site soil, soil vapor, and groundwater associated with
the identified RECs on the site, specifically those associated with the Idaho Truss Building, Drum
Area, and Frontier Tire Building. The findings of the LSI will be used to determine what, if any,
remediation will be required. Areas and buildings not accessed should be accessed and
assessed prior to performing the LSI.
3.2 Asbestos Abatement
Due to restrictions placed by the site owner, Terracon has not accessed all of the buildings at the
site, and no sampling of suspect materials has been conducted by Terracon; therefore, at this
time all suspect building materials have been assumed to contain asbestos.
Regulated asbestos-containing materials in the subject buildings must be removed prior to
renovation or demolition in accordance with an asbestos abatement specification (Project Design)
prepared by an AHERA-accredited licensed Project Designer. Notification of the EPA Region 10
NESHAP program coordinator will be required at least 10 days prior to renovation or demolition.
The cost estimates presented in the table below are based on unit rates provided by a local
abatement contractor, and capture the majority of costs based on the major materials observed or
likely (gypsum wallboard walls/ceiling, vinyl floor tile and vinyl sheet flooring, roofing systems,
stucco, etc.) Terracon requested cost estimates for the abatement of presumed asbestos-
Meridian City Council Meeting Agenda October 9, 2018 – Page 359 of 454
Conceptual Cost Opinion for Additional Site Work
UPRR Property ■ Meridian, Idaho
January 22, 2018 ■ Terracon Project No. 62177040
Responsive■Resourceful■Reliable 4
containing materials (PACMs) based on the materials observed. The estimated costs would likely
change, and should be considered conceptual.
3.3 Impacted Soil Removal
Terracon has assumed an approximate approximately 200 cubic yards (100 yards each from two
separate areas) of soil that would need to be excavated and removed and disposed of at a local
Subtitle D landfill (subject to landfill approval). Note that the volume of soil requiring offsite
disposal could be highly variable and will ultimately be determined during removal. Terracon will
provide remedial excavation oversight to screen for soil that exhibit elevated PID responses,
staining, noxious odors, sheens, or any other abnormalities that suggest the potential presence
of contaminants. The purpose of the soil removal is to reduce impacted soil mass and further
mitigate potential contaminant migration. Confirmation soil sampling would be completed
following remedial excavation efforts. The estimate below includes trucking fees, disposal facility
tipping fees, Terracon oversight field observations, confirmation soil sampling, laboratory
analysis, and letter report preparation. A final summary report would be prepared following
completion of the cleanup activities.
3.4 Drum Characterization and Removal
Prior to removal and disposal, the contents of the drums identified at the site will need to be
characterized to determine the disposal costs. Characterization costs, as well as a range of
disposal fees is presented. The actual costs would be determined after characterization.
Meridian City Council Meeting Agenda October 9, 2018 – Page 360 of 454
Conceptual Cost Opinion for Additional Site Work
UPRR Property ■ Meridian, Idaho
January 22, 2018 ■ Terracon Project No. 62177040
Responsive■Resourceful■Reliable 5
CONCEPTUAL COST OPINION
A breakout of the conceptual costs is outlined on Table 1 below. Please note that this cost opinion
is subject to change based on actual work required and contractor bids. It is also subject to
revision should the services be redefined, assumptions change, and/or should additional services
or alternative reports be requested. No warranty regarding the conceptual cost opinion is given
or implied.
Table 1
Conceptual Cost Opinion
Proposed Work Activity Opinion of Cost
LSI – Idaho Truss Building $6,000 to $8,000
LSI – Frontier Tire Building $10,000 to $13,000
LSI – Drum Area $8,000 to $10,000
Drum Contents Characterization $15,000 to $20 000
Drum Removal/Disposal, Non-Hazardous
(25 drums)
$5,000
Drum Removal/Disposal, Hazardous
(25 drums)
$25,000
Impacted Soil Removal, Idaho Truss Building
(Presumed 100 cubic yards of soil)
$10,000 to $15,000
Impacted Soil Removal, Drum Area
(Presumed 100 cubic yards of soil)
$10,000 to $15,000
Abatement Survey, Project Design and
Specifications
$12,000
Abatement Monitoring and Oversight $30,000
Asbestos Abatement
(Building designation provided by Keller Assoc.)
Building A: $52,000
Building B: $30,000
Building C: Pole barn, suspect ACMs not
observed.
Building D: $22,000
Building E: $64,000
Building F: $21,000
Estimated Total $295,000 to $337,000
Costs outlined in this conceptual cost opinion are also based on the general assumptions listed
below and are subject to change should additional work be required by the IDEQ to obtain
assurance letters for the redevelopment, should the development plan change or should the area
of impact be significantly different than currently understood. Terracon utilized the following
assumptions in developing the costs provided on Table 1:
• Costs do not include a contingency.
• Costs for a soil shoring/retention system, if required, are not included in cost opinion.
• Costs do not include IDEQ project review costs or any Terracon costs for IDEQ
Meridian City Council Meeting Agenda October 9, 2018 – Page 361 of 454
Conceptual Cost Opinion for Additional Site Work
UPRR Property ■ Meridian, Idaho
January 22, 2018 ■ Terracon Project No. 62177040
Responsive■Resourceful■Reliable 6
requested work products such as work plans, quality assurance project plans, etc.
• Cost presented do not include ongoing monitoring in the event groundwater impacts are
identified.
• The excavated impacted soil meets the definition of a non-hazardous waste which is
acceptable for off-site disposal at an Idaho Regulated Facility. Costs outlined on Table
1 for disposal are based upon recent disposal rates and an anticipated transport rate to
a local Subtitle D landfill. The client should anticipate that these fees may be highly
variable. Should other disposal facilities be required, costs may change. All costs are
subject to final landfill and transportation bidding.
• Costs for other contingencies including discovery of other hazardous materials are not
included.
• Costs include only the initial consultation with IDEQ for the LSIs and soil removal to
submit a Final Summary Report. Costs do not include additional follow-up actions that
may be required by IDEQ, which may include but not be limited to requested
participation in the Voluntary Clean-up Program, additional site characterization,
remediation and/or risk assessment.
• The asbestos fees have been developed with very limited information and could change
significantly after further investigation. Terracon was conservative with the estimates in
an effort to capture potential costs.
STANDARD OF CARE/ADDITIONAL LIMITATIONS/RELIANCE
Terracon’s services were performed in a manner consistent with generally accepted practices of
the profession undertaken in similar studies in the same geographical area during the same time.
Terracon makes no warranties, either express or implied, regarding the findings, conclusions, or
recommendations. Please note that Terracon does not warrant the work of laboratories,
regulatory agencies, or other third parties supplying information used in the preparation of the
report. These services were performed in accordance with the scope of work agreed with you,
our client.
Findings, conclusions, and recommendations resulting from these services are based upon
information derived from the on-site activities and other services performed under this scope of
work; such information is subject to change over time. Certain indicators of the presence of
hazardous substances, petroleum products, or other constituents may have been latent,
inaccessible, unobservable, non-detectable, or not present during these services. We cannot
represent that the site contains no hazardous substances, toxic materials, petroleum products, or
other latent conditions beyond those identified during the investigations. Subsurface conditions
may vary from those encountered at specific borings or wells or during other surveys, tests,
assessments, investigations, or exploratory services. The data, interpretations, findings, and our
recommendations are based solely upon data obtained at the time and within the scope of these
services. Note that remediation costs can be “orders of magnitude” different from initial conceptual
estimates depending on the extent of environmental impacts, geologic and hydrogeologic
Meridian City Council Meeting Agenda October 9, 2018 – Page 362 of 454
Conceptual Cost Opinion for Additional Site Work
UPRR Property ■ Meridian, Idaho
January 22, 2018 ■ Terracon Project No. 62177040
Responsive■Resourceful■Reliable 7
complexity, available remedial technologies and their efficacy and regulatory requests in pursuit
of site file closure,
If requested, a formal proposal will be prepared for any additional site work that is ultimately
determined to be warranted.
Terracon appreciates the opportunity to be of service to you on this project. If you have any
questions or comments pertaining to the material presented herein, please contact either of the
undersigned.
Sincerely,
Terracon Consultants, Inc.
Draft Draft
Kurt L. Priebe, P.G. Mitch Reiber, P.G., CIH
Senior Scientist Principal
Draft
Tyler M. Allen, P.G.
Environmental Group Manager
Attachment: Concept Maps Provided by Keller Associates
Meridian City Council Meeting Agenda October 9, 2018 – Page 363 of 454
MDC UPRR Site
131 S.W. 5TH Avenue, Suite A, Meridian, Idaho 83642 213062-005
Phone: 208.288.1992 - Fax: 208.288.1999 Concept 1 Map
Page 3 of 6
Play Field
A
B
C
D
E
F
Reconfig. Parking Lot (27 spots)
New Parking Lot
(73 Spaces)
Overflow. Parking Lot (72 spots)
AREA TO REMAIN
AREA TO REMAIN
AREA TO REMAIN
EXISTING DRAIN
Full Street Scape/ Parallel ParkingMove driveway
Existing Tree
New Tree
Internim Path
Meridian City Council Meeting Agenda October 9, 2018 – Page 364 of 454
MDC UPRR Site
131 S.W. 5TH Avenue, Suite A, Meridian, Idaho 83642 213062-005
Phone: 208.288.1992 - Fax: 208.288.1999 Concept 2 Map
Page 4 of 6
A
B
C
D
E
F
AREA TO REMAIN
AREA TO REMAIN
AREA TO REMAIN
EXISTING DRAIN
Full Street Scape/ Parallel Parking
Existing Tree
New Tree
Internim Path
Reconfig. Parking Lot (101 spots)
Reconfig. Parking Lot (21 spots)
Move driveway
Meridian City Council Meeting Agenda October 9, 2018 – Page 365 of 454
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Meridian City Council Meeting Agenda October 9, 2018 – Page 369 of 454
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Meridian City Council Meeting Agenda October 9, 2018 – Page 370 of 454
12601 W. Explorer Drive Suite 200 Boise, Idaho 83713
www.brightoncorp.com p. 208-378-4000 f. 208-377-8962
September 21, 2018
To: MDC Board
From: Jon Wardle
Ten Mile Crossing, Inc.
RE: Ten Mile URD
September 2018 Report
This report details the following:
1. Infrastructure.
Ten Mile Crossing.
• TM Crossing No. 1. All infrastructure improvements are complete.
• TM Crossing No. 2. All infrastructure improvements are complete.
• TM Crossing No. 3. Currently under design. It is a one-lot plat for a future hotel site.
Ten Mile Creek
• TM Creek No. 2. All infrastructure improvements are complete.
• TM Creek No. 3 (TM Creek Cobalt Extension / roundabout). All roadway improvements are
complete. Landscaping is ongoing.
• TM Creek No. 4. This phase has been submitted to the agencies for review and approval. It
includes the roadway connection from Franklin to Cobalt
2. New building permits.
Ten Mile Crossing
• Building No. 3 (127,000 sf). Building construction is complete.
• Building No. 2 (78,000 sf) UPDATE construction has commenced. Building 3 is scheduled for
completion Q1 2019.
• Building No. 4 (10,000 sf) and Building No. 5 (8,000 sf). Two additional user specific buildings
are in process. Building No. 4 is intended for an on-site wellness / fitness center, and No. 5 will
be for ancillary tenants.
Ten Mile Creek
• Primary Health has opened for business (April 2018)
• Epic Car Wash has opened for business (April 2018)
• TM Creek Retail (8,000 sf) building in TM Creek No. 1 is complete.
• Multi-Family Units. Construction has commenced on the Multi-Family Units. Units for lease will
be delivered in Q3 2019.
3. New tenants secured for the project
Ten Mile Crossing
• Building 3
i. Occupancy. Paylocity, Horrocks and BVA have all occupied their respective
spaces.
ii. New Leases. Three additional tenants are in negotiations.
• Building 2
i. Occupancy. Q1 2019.
Meridian City Council Meeting Agenda October 9, 2018 – Page 371 of 454
September 21, 2018
Page 2 of 2
ii. New Leases. Brighton has signed a lease. Two additional tenants are in
negotiations.
Ten Mile Creek
• UPDATE: Three (3) owner / operators are under contract in Ten Mile Creek. When the land has
closed, additional information will be provided.
4. New land entitlements and agreements pertaining to the project
Ten Mile Crossing
• None
Ten Mile Creek
• None
5. Forthcoming pre-application meetings
Ten Mile Crossing
• None
Ten Mile Creek
• None
6. Land use hearings within the project
Ten Mile Crossing
• None.
Ten Mile Creek
• TM Creek No. 4 Final Plat. City of Meridian. September 25, 2018.
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July 6, 2018
After significant delays and setbacks, we have finally completed the exterior work on the project we have named
“The Field House”. What was once a dilapidated, uninhabitable house with boarded-up windows and weeds for a
lawn, is now a fully-landscaped and rejuvenated building, representing downtown Meridian’s renewal and the hope
of a community on the rise. The completed landscape fits with our desire to complete the rest of the property with
a park-like setting that will be complete with picnic tables and exterior seating. We were able to retain the rare and
large cedar trees into the landscape, providing shade and a contrast of maturity with the new facelift of the
property.
Please find attached a detailed spreadsheet of all applicable exterior costs. As soon as we have the cancelled
checks, we will send you the supporting documentation. Our total for applicable exterior costs is $98,485.57, well
above the initial budget we submitted of $70,000.
Because the MDC grant focuses on external renewal, we have only included the exterior costs associated with this
project. As you will see on the spreadsheet, we made an attempt to estimate a percentage of applicable exterior
costs when the line item was for more general expenses. These estimates are a small fraction of the overall
exterior costs, so they do not make a material difference in the total.
We included in the exterior costs all landscaping, roof replacement, exterior doors and windows that were all
replaced, painting, porches and decks, a covered canopy over the rear portion of the house that was required for
code purposes, and estimated percentages of architecture, engineering, and permitting fees.
Because of the many setbacks we faced, as well as unanticipated requirements placed on us by code reviews at
permitting, this project is significantly over our original budget. We are beyond grateful for the patience of the
MDC Council, and their belief in the benefit we desire to provide to our community. This project would not have
been possible without your significant support. We appreciate your kindness and understanding as we have taken
over a year longer than we anticipated on this project.
On behalf of all of us at Cole Valley Christian Schools, we thank you. We are proud to be partners with you in
downtown Meridian’s renewal and vitalization.
Sincerely,
Brad Carr
Cole Valley Christian Schools
Meridian City Council Meeting Agenda October 9, 2018 – Page 388 of 454
Photo of Original Field House
Projected Vision
Meridian City Council Meeting Agenda October 9, 2018 – Page 389 of 454
Finished Project
Meridian City Council Meeting Agenda October 9, 2018 – Page 390 of 454
Description
% Applicable
to External Total Amount
Applicable Amount to
External Notes
Landscaping
Stack Rock Group: Design and Preparation for Permits 100%$4,737.50 $4,737.50 2 invoices, $2400, $2337.50
Elk Ridge Landscaping: Landscape implementation 100%$24,182.93 $24,182.93
Total Applicable Landscaping $28,920.43
Architects/Engineering/Permitting etc.
Initial Design: Slichter Architecture 50%$1,250.00 $625.00
Engineering Requirements: Tamarack Grove Engineering 25%$1,850.00 $462.50
Final Plans, Permit submittal and requirements: Neu Design 50%$3,765.00 $1,882.50
Permit and City fees 25%$5,870.54 $1,467.64
Total Applicable for Architects, Engineering, Permits $4,437.64
Construction - Itemized for External Costs only
Remove Roof 100%$2,880.00 $2,880.00
OSB 7/16 on Roof 100%$1,800.00 $1,800.00
Shingles (mtrl/labor)100%$6,600.00 $6,600.00
Remove Windows 100%$300.00 $300.00
Replace Windows 100%$9,600.00 $9,600.00
Replace front door 100%$1,200.00 $1,200.00
Demo wall/install for exterior doors 100%$2,000.00 $2,000.00
Exterior Canopy Had to add an external overhang canopy to meet code requirements.
Materials (joist, canopy roof decking, roofing)100%$11,070.00 $11,070.00
Labor 100%$6,000.00 $6,000.00
Exterior Doors 100%$1,300.00 $1,300.00
Deck (Labor/Materials 100%$7,500.00 $7,500.00
Exterior Paint 100%$5,000.00 $5,000.00
Gutter/Downspouts 100%$2,000.00 $2,000.00
Concrete for front porch 100%$1,500.00 $1,500.00
Permits 0%$2,000.00 $0.00 Already accounted for this in Permits and City fees
Demo chimney/patch 100%$1,000.00 $1,000.00
Contractor fee of external construction only (9%)$5,377.50 % applied only to external costs.
Total Applicable Exterior Construction $65,127.50
Total Applicable Exterior Actual Costs $98,485.57
Difficult to determine exact % applicable to external. Percentages are
estimates.
Qualifying Actual Expenses for External Beautifcation Grant - Cole Valley Christian Schools
Meridian City Council Meeting Agenda October 9, 2018 – Page 391 of 454
February 3, 2017
Meridian Development Corporation
Attn: Ms. Ashley Squyres
33 E. Broadway Avenue
Meridian, ID 83642
Dear Ms. Squyres:
Thank you for the opportunity to allow Cole Valley Christians Schools to present this proposal application
to the Meridian Development Corporation (MDC). It has been an amazing two years since we took
ownership of the property at the corner of 2½ Street and Carlton Avenue. After investing over $600,000
in the purchase and transformation of the property, we are finally at a crucial phase of restoration to a
historic structure which will immediately have a positive impact on the surrounding community.
The overall cost for this project is estimated to be about $187,000, of which a large portion is improving
the exterior. This represents another significant investment for Cole Valley Christian Schools of which we
have not received any funding from government agencies, but ha ve paid for from our school families.
With the partnership of MDC we will be able to restore another rundown property back to its original
design and maintain it for future generations.
Please contact me if you need further information or have any questions. I can be reached at 947-1212,
Secondary Campus, or by email at bcarr@cvcsonline.org. Thank you for your consideration. We look
forward to hearing from you soon.
Sincerely,
Brad Carr
Superintendent
Meridian City Council Meeting Agenda October 9, 2018 – Page 392 of 454
Proposal Contents Included
1. Downtown Façade Improvement Program Grant Application
2. Project Background
3. Property History
4. Project Vision
5. Public Benefit
6. Design Strategy
7. Project Cost Estimates, Landscape Designer, Architect and Contractor Information
8. Proposed Project Schedule
9. Annual Report
Meridian City Council Meeting Agenda October 9, 2018 – Page 393 of 454
104 E. Fairview Ave. #239
Meridian, ID 83642
208.477.1632
www.meridiandevelopment.com
DOWNTOWN FAÇADE IMPROVEMENT PROGRAM
GRANT APPLICATION
Date Submitted: February 3, 2017
Total Project Cost: $ 70,350_(the amount of the exterior portion of the project) ____
Amount of Grant Requested $ 35,000
Applicant Name: Cole Valley Christian Schools
Address of Property To Be Improved: 1108 NE 2½ Street, Meridian, Idaho 83642
Applicant Mailing Address: 200 E. Carlton Avenue, Meridian, Idaho 83642
Applicant Phone Number(s): (208) 947-1212
Applicant Email Address: bcarr@cvcsonline.org
Business Owner Name(s): Cole Community Church
Business Name: Cole Valley Christian Schools
Business Website: www.ColeValleyChristian.org
Business is a (check one): x Corporation Partnership Sole Proprietorship Other
Applicant and Property Owner income and property taxes are current (check one):
X Yes No
Applicant’s interest is (check one): x Owner Renter of the property to be improved.
If Applicant is Renter:
Property Owner Name:
Property Owner Address:
Property Owner Phone:
Property Owner E--‐mail Address:
Date current lease term expires:
Applicant is in compliance with current lease: Yes No (Attach Explanation)
MDC Façade Improvement Program Application Page 1
Meridian City Council Meeting Agenda October 9, 2018 – Page 394 of 454
MDC Façade Improvement Program Application Page 2
Building Dimensions:
Frontage:
Depth:
Height:
Number of Floors: 1
Improvements for which grant funds are requested (check all that apply):
Exterior Signage
x Restoration of Architectural Details
Accessible Entrance
x Exterior Lighting
x Storefront Windows
x Exterior Paneling/Siding
Add Architectural Details
x Exterior Painting
x Storefront Door
x Awning/Canopy
x Other
In separate attachment(s), provide ALL of the following to be considered a complete
application [or provide a written explanation as to why they cannot be provided at this
time]:
1. Detailed description of the improvement(s) for which grant funds are requested
2. Detailed description of the property, including the history of the property, original
construction date, any major remodels, previous uses, current use, whether the
property is a designated historic site
3. Photos, historical and current
4. Any documentation of historical designation
5. Description of public purpose or benefit to result from the proposed
improvement. This is the principal and primary factor in evaluating use of MDC
funds. The primary benefit derived from the project must be to the public and not
the private applicant. The Applicant is responsible to provide a sufficient
explanation in their application of how their project primarily benefits the public.
6. Any available plans, elevations, sketches, dimensional drawings, architectural
renderings, architectural and/or engineering drawings and dimensions of the proposed
improvements
7. Project budget, cost estimate(s) for each improvement and project financing plan
8. Name and contact information of proposed contractor, architect, etc.
9. Proposed project schedule, including start date and completion date
Meridian City Council Meeting Agenda October 9, 2018 – Page 395 of 454
MDC Façade Improvement Program Application Page 3
Certification:
I, Brad Carr , hereby certify that:
1. I currently have sufficient funds or financing available to fully complete the façade
improvement project for which I am requesting partial funding.
2. I understand that the use of Meridian Development Corporation (MDC) funds for this
proposed project requires strict adherence to the specific restrictions and regulations
pertaining to such funds. If selected for funding, I agree to comply in all respects with
any and all applicable local, state and federal laws and regulations applicable to receipt
and use of those funds and to the terms and conditions of any Participation Agreement
between MDC and the Applicant.
3. I understand that if this proposed project is approved for partial cost reimbursement
with MDC funds, I will be required to enter into a separate written Participation
Agreement with MDC establishing the specific terms and conditions of using these funds
for façade improvements as approved by MDC. Any approval an Application is
contingent upon execution of the Participation Agreement by the Applicant and
Property Owner and MDC.
4. I understand that all work requested for reimbursement must be approved before the
actual work requested for reimbursement is started and completed.
Applicant Signature: Date: 10/6/2016
Applicant Name (Print): Brad Carr
Property Owner Signature: Date: 10/6/2016
Property Owner Name (Print): Cole Valley Christian Schools
If you have any questions regarding this application or to schedule a meeting to discuss this
program, please contact MDC Administrator Ashley Squyres at 208--‐477--‐1632.
Please return all completed application materials by mail to:
Meridian Development Corporation
104 East Fairview Avenue, #239
Meridian, Idaho 83642
Or
By email to: meridiandevelopmentcorp@gmail.com
Meridian City Council Meeting Agenda October 9, 2018 – Page 396 of 454
MDC Façade Improvement Program Application Page 4
FAÇADE IMPROVEMENT PROGRAM
GRANT REQUIREMENTS
The Meridian Development Corporation envisions a restored and revitalized downtown with
vibrant, profitable businesses in a fun and exciting place for people to shop, do business and enjoy
themselves. To improve and maintain the historic character of buildings and create a visual sense of
place in downtown Meridian, property owners or business applicants may apply for grant funds to
partially reimburse certain projects as described below. MDC is not required to approve any
application or any amount. MDC, in its sole discretion, evaluates the applications in light of its
goals, priorities, objectives and available funds.
1. Grant Program Specifics
In Fiscal Year 2017, beginning on October 01, 2016 and ending September 30, 2017, MDC
has allocated $60,000 in general fund dollars toward this façade improvement program. While all
properties in the urban renewal district boundary will be accepted and considered for this
program, those properties that have been targeted for FY2017 are those bounded by Pine Street to
the north; Second Street to the east; Meridian Road to the west and Broadway Avenue to the south.
MDC’s goal is to fund multiple projects. Funding available under this program may be used
for project design and actual construction costs to complete the façade improvement identified
within the submitted application. If MDC, in its sole discretion, determines that the specific scope of
the façade improvement project proposed provides more than an ancillary benefit to the private
applicant, or, despite some public benefit, that its primary purpose is for private benefit, then MDC
may deny an application in whole or in part.
2. Eligible Applicants
Building owners or their representatives are the eligible, as well as business tenants with
the written approval of the building owner.
3. Façade Improvement Eligibility Requirements
A. Proposed improvements to the building exterior, visible from or fronting on a public street
or alley may be eligible for this funding.
B. Eligible project costs include, but are not necessarily limited to: architectural and/or
engineering services, the building façade from the grade up, including structural
modifications, windows, casements, doors and doorways, canopy, awnings, signs, design
details, fire escapes, power, drains, curtain wall assemblies, parapets, cornices, moldings,
tiles and other design details, coatings and sealants, etc.
C. Property owners must be up--‐to--‐date on all taxes prior to participation in the program.
D. Applicant must comply with all federal, state, and local laws and regulations pertaining to
licensing, permits, building codes, zoning requirements, and receipt and use of these funds.
Applicant shall be responsible for identifying and complying with all such requirements,
including any cost or consequence to Applicant of compliance with such requirements prior
to participation in this program.
Meridian City Council Meeting Agenda October 9, 2018 – Page 397 of 454
MDC Façade Improvement Program Application Page 5
E. The obligation to obtain all necessary governmental permits and approvals shall at all times
remain the sole responsibility of the Applicant.
4. General Criteria for Selection of Projects
A. Buildings located within the Meridian Development Corporation’s Urban Renewal Area are
eligible for these programs. Please note: Meridian Development Corporation will focus on a
specific area annually. Proposals for projects that are within this annually designated focus
area will be given more favorable consideration in the evaluation process.
B. Projects must be designed following and must be compliant with all Meridian City Code
requirements in all respects, including, where applicable, current Meridian Downtown
Design Guidelines. The street level should be pedestrian friendly with abundant windows,
inviting entrances and with awnings or canopies sheltering the sidewalk. Projects may
uncover, retain or preserve the original design for store--‐fronts, windows, and entrances.
Design for individual buildings should not ignore the surrounding structures and should
seek to install or preserve elements that link buildings together with a block and across the
street, such as height, cornices, window patterns or materials.
C. Energy conservation should be considered when modifying or replacing windows and
doors.
D. Prior to the execution of a Participation Agreement and funding of a proposed façade
improvement project, the application may be sent by MDC for preliminary review comment,
or approval to the following agencies: the Idaho State Historic Preservation Office, the City
of Meridian Historic Preservation Commission, or the City of Meridian Planning and Zoning
and/or Community Development Department. The obligation to obtain all necessary
governmental permits and approvals shall at all times remain the sole responsibility of the
Applicant.
5. MDC Requirements and Discretion
A. The Participation Agreement with a selected Applicant will contain terms and provisions
requiring that the Applicant comply with the applicable goals, policies and objectives of
MDC as contained in MDC’s Urban Renewal Plan..
B. Whether to approve a specific application and the amount funds approved for a particular
project is within the complete discretion of MDC. In accordance with the factors described
at the end of this paragraph, MDC may deny and application in whole or in part, approve
something less than the amount requested or establish caps or limitations on the amount of
funds that may be approved per application or type of application. MDC will generally
attempt to reimburse the Applicant for up to fifty percent (50%) of the total project cost.
However, the Board may modify this percentage based on various factors which include, but
are not limited to, available funding, the number of applications received, the strength of the
application and MDC’s goals, priorities and policies in a particular fiscal year.
Meridian City Council Meeting Agenda October 9, 2018 – Page 398 of 454
MDC Façade Improvement Program Application Page 6
FAÇADE IMPROVEMENT EVALUATION CRITERIA
All applicants will be scored on the criteria listed below. A minimum score of 70% is required to be
eligible for funding.
EVALUATION CRITERIA GENERAL FUNDS
[% of Total Score]
Historical Structure 5%
Target Area 10%
Public Benefit 45%
Cost to Benefit 10%
Eradication of Slum and Blight 20%
Individual applicant vs. joint applicants 5%
Other 5%
Total 100%
Meridian City Council Meeting Agenda October 9, 2018 – Page 399 of 454
Project Background
Cole Valley Christian Schools (CVCS) came to
downtown Meridian in 2002 with the purchase of
the original Meridian High School building on
Carlton Avenue. The building had been recently
remodeled from a long time state of disrepair.
Cole Valley Christian maintained and improved it
to be a vibrant part of downtown’s present, while
also keeping the important history of the building
alive for Meridian by using it for its original
purpose of educating our children and preparing
them to be future contributing citizens of our
community. In 2006, we added a $3.7 million
addition of a gymnasium and purposely maintained the architectural integrity of the original
building in keeping with our desire to enhance the look and feel of downtown Meridian. It has
always been our vision to be a blessing to our community, and we are thrilled with the
partnership we have with the Meridian Parks and Rec, who have benefited from the use of our
gym while we have benefited from the use of Meridian parks for some of our outdoor athletics.
From the time of purchase in
2002, we had a vision and
desire to purchase the
property across 2½ Street for
a field. However, through
regular inquiries, we
continued to be told the
property was not available for
sale. The property hit a low
point at the beginning of this
decade when squatters lived
in the broken down house
and many different types of
farm animals roamed the
property, with makeshift fences and pens randomly placed around the house and ‘field’.
Chickens were a regular visitor to Cole Valley’s grounds and those of our neighbors. The barns
on the property were broken down and goat heads and weeds were the mos t prevalent plant
life. A breakthrough began in 2012-2013 when the trustees that were assigned to the estate
reached out to us. They had removed the tenants on the property, who were not paying to stay
there, and were interested in beginning to discuss options.
Meridian City Council Meeting Agenda October 9, 2018 – Page 400 of 454
After two years of negotiations, legal delays on the side of the owners, and fundraising by Cole
Valley Christian, we were finally able to purchase the property for $500,000. The CVCS
community then rallied to fund another $125,000, along with volunteer labor and generous
help from Western States Caterpillar and a few other businesses to convert the property into a
park-like field with green grass. What was once a blight for downtown, is now a beautiful space
that the surrounding neighborhood has been able to use and enjoy.
We have made specific decisions to make the space an inviting place for the community when
not being used for Cole Valley purposes. Our choice of a fence to surround the property was a
decorative chain and post
fence with the sole
purpose of keeping
vehicles off the field,
while being inviting and
providing easy access for
the neighbors. Our
neighbors have given us
overwhelmingly positive
feedback for the
improvement to the
neighborhood. If you
drive by the field on
weekends or evenings, you will most likely find it being used by our neighbors for various
recreational activities. We are thrilled by the way it has been embraced by those around us and
believe it has enhanced the livability of downtown Meridian.
While we have made a significant investment to get the field to the state that it is now in, we
have a major project that remains. The original farmhouse that sits at the corner of 2½ Street
and Carlton Avenue remains boarded up and un-landscaped. It stands out as an eyesore,
surrounded by the
beauty of green space
and beautiful old cedar
trees. Our vision is to
restore the outside of
the house and adjacent
garage to its craftsmen
roots. The landscaping
that surrounds the
house would
incorporate a memorial
to alumni of Cole Valley
Christian who have
fallen in service to our
country, as well as a
Meridian City Council Meeting Agenda October 9, 2018 – Page 401 of 454
patio and gazebo that our CVCS community would use to memorialize those in our past. The
function of the house would be to provide restrooms accessible from the field, as well as a
meeting place and storage for our athletic teams. Fundraising and financing is now underway
to be able to complete this project. A grant from Meridian would be extremely helpful in
bringing this project to completion within the next 12 months.
Property History
Taking into account the entirety of the Cole Valley Christian Schools’ campus, there is significant
historic value to downtown Meridian. Cole Valley Christian has demonstrated a desire to
maintain the historical architecture of the original Meridian High School built in 1912. It is so
important to us that extra money was spent on a major expansion of a gymnasium in 2006 in
order to match the beautiful architecture of the historic building.
Even through research, we have not been able to find significant documented history of the
house that is the primary focus of this phase of our continued development of the campus. It
was owned by ancestors of the McFadden family that owned, and still owns, significant
property in the downtown Meridian area. We know from Carol McFadden that her
grandparents, the Webb’s, lived in the house and farmed the surrounding area. Its craftsman
architecture represents the farming roots upon which Meridian was built. Our plan is to
modernize the building functionally, while maintaining the original quaint craftsman exterior.
In addition to the building, our plans are to incorporate into the landscape a memorial brick
patio where members of our community can memorialize a loved one with an engraved brick or
bench. The center piece will be a memorial to two Cole Valley Christian graduates who were
killed in action in Iraq and Afghanistan.
And finally, the landscape plans incorporate keeping the large, rare, and very old cedar trees
that provide shade for the area. We have had horticulturists comment on the significance of
the size of these cedar trees and that they date at least back to t he origin of the house.
Meridian City Council Meeting Agenda October 9, 2018 – Page 402 of 454
Project Vision
The vision is to restore the
outside of the house and
adjacent garage to its craftsmen
roots. We are currently working
with designers and contractors
who have a substantial amount
of experience in this field. The
landscaping that surrounds the
house would incorporate a
memorial to alumni of Cole
Valley Christian who have fallen
in service to our country, as well
as a patio and gazebo that the
community would use to
memorialize those in our past.
Meridian City Council Meeting Agenda October 9, 2018 – Page 403 of 454
Public Benefit
Cole Valley Christian strives to use all of our facilities for public benefit. We gladly open our
main building for historic walking tours, class reunions, and summer acting camps that are open
to the public. Meridian Parks and Rec hosts city leagues in our gym, and hundreds of children
play Upwards basketball in the gym on Saturdays during winter months. As mentioned
previously in this application, we are thankful that our neighbors are using our field for various
activities and children’s flag football and soccer teams not associated with Cole Valley Christian
utilize the field in off hours.
The renovation of the house will continue to enhance the benefit to the surrounding
community. Currently, the house and landscaping are an eye sore to the neighbors and they
have been that way for over a decade. Beautifying this property, in addition to the field , can
only increase values of the surrounding properties.
The addition of usable restrooms, with external access, to the facility will be another benefit for
those using the field.
The memorial patio and landscaping will be accessible to neighbors on weekends and evenings
to use for picnics.
The building will have meeting space that the community can rent that will be wheelchair
accessible. Similar to our current buildings and resources, we desire to provide a service to the
community.
Design Strategy
Cole Valley Christian Schools is committed to maintaining the current design of the house while
restoring the exterior to have the historical farmhouse feel. As we work with
designers/contractors to move this project forward, the following are the main design
strategies:
House Exterior
1. Restore the damaged siding and paint exterior.
2. Restore front and back porch.
3. Replace the windows and door with energy efficient choices.
Exterior Landscaping
1. Low-maintenance landscaping with a brick walkway
2. Install pressurized irrigation and grass
Meridian City Council Meeting Agenda October 9, 2018 – Page 404 of 454
Project Cost Estimates, Landscape Designer,
Architect and Contractor Information
INPUT from actual proposed estimates from:
Will Howard
Stack Rock Group
405 South 8th Street Suite 255, Boise, ID 83702
208-345-0500
www.stackrockgroup.com
Chad Slichter, AIA NCARB
Slichter Ugrin Architecture
415 South 13th Street, Boise, ID 83702
208-658-1679
www.suarchitecture.com
Jerry Fisher
Andersen Construction Company
12552 West Executive Drive, Suite B, Boise, ID 83713
208-275-8905
www.andersen-const.com
Meridian City Council Meeting Agenda October 9, 2018 – Page 405 of 454
Project Costs
Overall Project Costs
There are two estimates for this project, with details provided in with this application.
x House Remodel: Includes all of the exterior and interior work to remodel the house and
adjacent garage, add handicap access, add external accessible restrooms, and
concessions.
x Site Landscape: All of the non-structural exterior landscape for beautification.
Project Cost
House Remodel $151,175
Site Landscaping $36,250
Total Project Cost $187,425
Project Costs Applicable to Exterior Improvements
For purposes of the MDC Grant request for exterior beautification, the follow ing costs have
been pulled out and prioritized from the above totals. These exterior costs do not include the
portion of shared items such as permitting, equipment costs, or contingencies that are in the
House Remodel estimate above.
Project Component Component Cost Notes/Explanation
Reconstruct Roof $8,123 Includes Demo and new roof
Exterior Siding, Windows,
Doors
$14,202 Includes Siding Repair and
new doors and windows
Exterior Ramp, Stairs,
Concrete
$5,917 Includes a handicap ramp
and repair of porch and
exterior stairs
Exterior Paint $5,858 Exterior paint of house and
garage
Exterior Landscape $36,250 All exterior landscaping
Total Exterior Costs $70,350
Meridian City Council Meeting Agenda October 9, 2018 – Page 406 of 454
Proposed Project Schedule
We are currently raising funds to be able to start this proje ct with the hope to have the funds
needed to start in spring 2017.
The project is estimated to take about 90 days to complete. This puts the targeted completion
date in summer 2017.
We have secured fundraising commitments and some capital from refinancing our property
with lower interest bonds. We have a fundraising auction in March 2017 to complete the
fundraising effort. We are able to start and complete the project with cash reserves with hopes
to replenish those cash reserves with the MDC grant as they are reserved for operations.
Meridian City Council Meeting Agenda October 9, 2018 – Page 407 of 454
Annual Report
Explanation of Corporate Structure:
Cole Valley Christian Schools is an auxiliary organization under the umbrella 501(c)(3) non-profit
corporation of Cole Community Church. The Meridian campus is solely occupied and managed
by Cole Valley Christian Schools. All financials of Cole Valley Christian Schools are managed
separately from Cole Community Church and are independently audited annually.
Meridian City Council Meeting Agenda October 9, 2018 – Page 408 of 454
Andersen Construction Co. CVC Team Room Remodel Page 1
CVC Team Room 12/15/2016 10:26 AM
Group Phase Description Takeoff Quantity Total Cost/Unit Total Amount
02000.000 SITE WORK
02060.000 Building Demolition
Select building demolition 1,980.00 sqft 2.50 /sqft 4,950
Building Demolition /sqft 4,950
02070.105 Select demo-dumpsters
Select demo-dumpsters 5.00 each 950.00 /each 4,750
Select demo-dumpsters /each 4,750
02070.355 Select demo-roof
Select demo-asphalt roofing 995.00 sqft 1.10 /sqft 1,095
Select demo-roof /sqft 1,095
02075.010 Hard demo-bulk concrete
hard demo-bulk concrete 2.00 cuyd 450.00 /cuyd 900
Hard demo-bulk concrete /cuyd 900
SITE WORK /sqft 11,695
03000.000 CONCRETE
03310.010 CIP conc-subcontract
CIP concrete step 3.50 sqyd 275.00 /sqyd 963
CIP concrete form/strip & finish 27.00 sqft 25.00 /sqft 675
CIP conc-subcontract /cuyd 1,638
CONCRETE /cuyd 1,638
05000.000 METALS
05550.010 Stairs: Stair Parts
Stair Railing 10.00 lnft 58.00 /lnft 580
Stairs: Stair Parts /each 580
METALS /lbs 580
06000.000 WOOD & PLASTICS
06100.010 Framing: Subcontractor
Framing sub walls 500.00 sqft 3.50 /sqft 1,750
Framing sub floors 990.00 sqft 3.50 /sqft 3,465
Framing/Deck material 1.00 lsum 14,425.00 /lsum 14,425
Framing: Subcontractor /sqft 19,640
06110.070 R. Carp-wall blocking
Rough carp-wall blocking/backing 200.00 bdft 3.50 /bdft 700
R. Carp-wall blocking /lnft 700
06125.000 Framing: Wood decking
Exterior Deck Ramp 394.00 sqft 7.11 /sqft 2,799
Framing: Wood decking /bdft 2,799
06208.106 I Trim: Cabinets
Wall Cabinets Upper 8.00 lnft 125.00 /lnft 1,000
Wall Cabinets Lower 12.00 lnft 165.00 /lnft 1,980
Sink Base Cabinets Lower 9.00 lnft 165.00 /lnft 1,485
I Trim: Cabinets /lnft 4,465
06208.114 I Trim: Wood Base
Wood Base 1 Piece 50.00 lnft 5.40 /lnft 270
Wood Trim 575.00 lnft 5.40 /lnft 3,105
I Trim: Wood Base /lnft 3,375
06210.010 Ext Fin carp-wood siding
Wood siding repair 355.00 sqft 2.63 /sqft 932Meridian City Council Meeting Agenda October 9, 2018 – Page 409 of 454
Andersen Construction Co. CVC Team Room Remodel Page 2
CVC Team Room 12/15/2016 10:26 AM
Group Phase Description Takeoff Quantity Total Cost/Unit Total Amount
Ext Fin carp-wood siding /sqft 932
06220.000 Millwork
Finish carpentry 1.00 lsum 1,750.00 /lsum 1,750
Millwork /lnft 1,750
06240.010 Plastic laminates
Plastic Laminate Counter Tops 12.00 lnft 125.00 /lnft 1,500
Plastic Laminate Counter Tops Bath 9.00 lnft 125.00 /lnft 1,125
Plastic laminates /sqft 2,625
WOOD & PLASTICS /sqft 36,286
07000.000 THERMAL/MOISTURE
PROTECTN
07310.010 Asphalt shingles
Asphalt shingle roof 1,025.00 sqft 3.55 /sqft 3,639
Roof underlayment 1,025.00 sqft 2.47 /sqft 2,532
Asphalt shingles /sqft 6,171
07608.020 Sheetmetal: Guttr DwnSpt
Gutter Aluminum Box 88.00 lnft 9.75 /lnft 858
Sheetmetal: Guttr DwnSpt /lnft 858
THERMAL/MOISTURE
PROTECTN
/sqft 7,028
08000.000 DOORS & WINDOWS
08100.001 Division 8 Subcontractors
Hollow metal frame/ins. door ext.4.00 lsum 1,575.00 /lsum 6,300
Division 8 Subcontractors /each 6,300
08110.051 Doors: Wood
Wood doors/frame ext.1.00 lsum 1,800.00 /lsum 1,800
Wood doors/frame int.5.00 lsum 585.00 /lsum 2,925
Doors: Wood /each 4,725
08500.101 Windows: Aluminum
Aluminum exterior windows 180.00 sqft 28.72 /sqft 5,170
Windows: Aluminum /each 5,170
08710.000 Door hardware
Finish Hardware 1.00 lsum 1,250.00 /lsum 1,250
Door hardware /sets 1,250
DOORS & WINDOWS /sqft 17,445
09000.000 FINISHES
09110.000 Non-load brg wall framing
Framing/Drywall/Ceiling Bid 990.00 lsum 2.75 /lsum 2,723
Non-load brg wall framing /sqft 2,723
09650.000 Resilient Flooring
Resilient flooring rubber 374.00 sqft 6.50 /sqft 2,431
Resilient Flooring /sqft 2,431
09650.100 Resilient tile flooring
Resil vinyl tile 489.00 sqft 3.75 /sqft 1,834
Resilient tile flooring /sqft 1,834
09650.170 Resilient base & access.Meridian City Council Meeting Agenda October 9, 2018 – Page 410 of 454
Andersen Construction Co. CVC Team Room Remodel Page 3
CVC Team Room 12/15/2016 10:26 AM
Group Phase Description Takeoff Quantity Total Cost/Unit Total Amount
09650.170 Resilient base & access.
Floor resil base 4"250.00 lnft 1.85 /lnft 463
Resilient base & access./lnft 463
09680.110 Sheet carpet
Carpet commercial tile 16.50 sqyd 34.35 /sqyd 567
Sheet carpet /sqyd 567
09910.000 Exterior painting
Exterior painting 1,484.00 lsum 2.25 /lsum 3,339
Exterior painting preparation 1,484.00 lsum 1.10 /lsum 1,632
Exterior painting deck stain 394.00 lsum 2.25 /lsum 887
Exterior painting /lsum 5,858
09920.000 Interior painting
Paint interior complete 2,990.00 sqft 2.25 /sqft 6,727
Interior painting /sqft 6,727
FINISHES /sqft 20,602
15400.000 PLUMBING
15400.010 Plumbing-subcontract
Plumbing 1,000.00 sqft 10.50 /sqft 10,500
Plumbing-subcontract 7.00 fixt 1,500.00 /fixt 10,500
PLUMBING /SQF
T
10,500
15500.000 HVAC
15500.010 HVAC-subcontract
HVAC system 1,000.00 sqft 15.00 /sqft 15,000
HVAC-subcontract 1,000.00 sqft 15.00 /sqft 15,000
HVAC 1,000.00 SQFT 15.00 /SQF
T
15,000
16000.000 ELECTRICAL
16000.010 Electrical Complete
Electrical 1,000.00 sqft 11.25 /sqft 11,250
Electrical Complete /sqft 11,250
ELECTRICAL /sqft 11,250
Estimate Totals
Andersen Construction Co. CVC Team Room Remodel Page 3
CVC Team Room 12/15/2016 10:26 AM
Description Amount Totals Hours Rate Cost Basis Cost per Unit Percent of Total
Labor 28,536 364.620 hrs 14.412 /sqft 18.80%
Material 29,789 15.045 /sqft 19.63%
Subcontract 55,419 27.989 /sqft 36.52%
Equipment 9,140 4.616 /sqft 6.02%
Other 9,140 4.616 /sqft 6.02%
132,024 132,024 66.679 /sqft 87.00 87.00%
Permit Allowance 3,035 2.000 %T 1.533 /sqft 2.00%
Liability Insurance 1,518 1.000 %T 0.766 /sqft 1.00%
Estimating/Market Conting.15,175 10.000 %T 7.664 /sqft 10.00%
Total 151,752 76.642 /sqft
Meridian City Council Meeting Agenda October 9, 2018 – Page 411 of 454
PROBABLE CONSTRUCTION BUDGET
ITEMS Unit Quantity Price Total
EARTHWORK
Demolition ea 1 $1,000.00 $1,000.00
Imported and Placed Topsoil cy 80 $30.00 $2,400.00
HARDSCAPE
masonry seat walls sf 51 $70.00 $3,570.00
Bark mulch (1248sf)cy 10 $120.00 $1,200.00
FEATURES
gravel walk sf 1,458 $5.00 $7,290.00
Brick Walk sf 370 $17.00 $6,290.00
Lawn ea 5,345 $0.60 $3,207.00
PLANTS
Trees ea 3 $400.00 $1,200.00
Large shrubs-5 gal ea 20 $60.00 $1,200.00
Small Shrubs – 1 gal ea 40 $30.00 $1,200.00
WATER
Irrigation sf 6,618 $0.85 $5,625.30
Total $34,182.30
Mobilization ea 0 $0.01 $341.82
Total $34,524.12
Contingency ea 0 $0.05 $1,726.21
Total $36,250.33
Meridian City Council Meeting Agenda October 9, 2018 – Page 412 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 413 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 414 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 415 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 416 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 417 of 454
FY2019 BUDGET
Operating Revenue
Property Tax Revenue - Downtown District 1,500,000
Property Tax Revenue - Ten Mile District 390,000
Interest Earnings 6,000
Revolving Line of Credit 100,000
713 N. Main Street Lease 12
Grant Revenue - FY18 Sidewalk
Design/Construction 177,195
Grant Revenue - East Third Street Design and
Construction 180,000
Funding Carryover 2,055,313
TOTAL REVENUES and AVAILABLE CASH 4,408,520$
Contractual Obligations:
Professional Services
Administrator Services 100,000
Public Relations/Marketing 10,000
Legal Services 60,000
Legislative Services 7,500
Audit Services 14,000
Accounting Services 25,000
216,500
Operational Expenses
ICRMP-Insurance Premium/Claims 1,861
Partnerships - Valley Regional Transit 3,513
Partnerships - City of Meridian, Concerts on
Broadway 10,000
Irrigation Taxes 100
Legal Notices / Publications 1,500
Grounds Maintenance - Compass/VRT 4,000
Grounds Maintenance - 713 N. Main 960
Debt Service - Revolving Line of Credit 100,000
Debt Service - Principal Payments - WT 123,617
Debt Service - Interest Payments - WT 15,377
260,928
ON GOING EXPENSES:
Software Maintenance/License 1,900
Building Maintenance for MDC owned buildings 1,700
Parking Lot Maintenance - MDC Owned Buildings 2,000
WIFI 1,200
Electronics Expense - General Fund 4,500
Office Expense - General 500
Meeting Expense 400
Leadership Conference 2,000
Postage & Mailings 200
Bank Fees 600
Meridian City Council Meeting Agenda October 9, 2018 – Page 418 of 454
FY2019 BUDGET
Mason Parking 2,500
17,500
Total Contractual Obligations 494,928
Revenues less Contractual Obligations 3,913,592
DISCRETIONARY EXPENSES:
Operational Expenses
Advertising/Promotional/Publications 1,000
Training 5,000
Dues & Subscriptions 1,200
SUBTOTAL OPERATIONAL EXPENSES 7,200
Project Expenditures
Owner Participation Reimbursement to Brighton
Corporation - Ten Mile 333,000
Partnership with Meridian City Parks - Downtown
Tree Replacement 25,000
Partnership with Meridian Arts Commission -
Downtown Art Wraps 5,000
Special Projects 916,685
Pine Avenue - For Construction 582,000
Alleyway Project 2,500
Nine-Mile Floodplain 54,512
Partnership with City - Main Street Market 10,000
Façade Improvement Program 90,000
Auditorium District 2,500
Public-Private Partnership - 703 North Main Street 218,000
Property Acquisition 400,000
FY18 CDBG Sidewalk Project - Design and
Construction 177,195
FY19 CDBG Sidewalk Project - East Third Street
Design and Construction 350,000
Union Pacific Property Lease 120,000
Union Pacific Property Improvements 500,000
SUBTOTAL CAPITAL EXPENDITURES 3,786,392
8% Reserve Based on Estimated Revenues
(Downtown District Only)120,000 Based upon 8% of $1,500,000 estimated revenues
1,500,000
TOTAL EXPENDITURES 4,408,520 0.08
120,000
NET -
Meridian City Council Meeting Agenda October 9, 2018 – Page 419 of 454
1
104 E. Fairview Ave
#239
Meridian, ID 83642
208.477.1632
www.meridiandevelopmentcorp.com
FY2019 BUDGET NOTES FOR PUBLIC HEARING
August 03, 2018
Operating Revenue:
• Property Tax Revenue:
Amount Received To Date: MDC is estimated to collect $1,455,000 in revenues for the
Downtown District and $67,000 for the Ten Mile District.
While preparing for the FY18 budget last summer, MDC spoke to Ada County about
anticipated revenues for the Ten Mile District as it was unclear if revenues would be
received by MDC in FY18. Per the Ada County Assessor’s office, and the Specific Plan for the
Ten Mile URD adopted in 2016, no revenue was forecasted for the Ten Mile District for this
fiscal year. As one can see, this is not the case and we have started to collect revenue.
It is the intent to roll these dollars for the Ten Mile District over into FY19 and distribute
the first reimbursement in October 2018. To do so earlier would require a FY2018 budget
amendment prior to reimbursement which the timing would almost coincide with the new
fiscal year. Brighton Corporation is in agreement with this timing.
FY2019 Projections: Based on property valuations for 2018, and if we were to use the same
levy rates as FY18, MDC could potentially receive an increment of $1,529,162 in its
Downtown District and an increment of $308,246 in its Ten Mile District.
As has been our practice and knowing that levies will be decreasing in some of the bigger
taxing entities such as the City of Meridian, it has been suggested to conservatively
estimate MDC’s Downtown District revenue at $1,350,000.
For the Ten Mile District, we are comfortable estimating the revenue a little less
conservatively as we cannot reimburse what we do not receive. Therefore, we are
estimating revenue for the Ten Mile District at $390,000 which combined with the $67k
brings the FY19 revenue for the district to $323,000.
• Interest Earnings: As of May 31, 2018, MDC has received $5,602 in interest payments on
their accounts with Washington Trust Bank. MDC has had a higher balance in savings
mostly due to savings towards the Pine Avenue project. This will be expended in early FY19
therefore, I am estimating $6,000 in earnings in FY19.
Meridian City Council Meeting Agenda October 9, 2018 – Page 420 of 454
2
• Revolving Line of Credit: This is the $100k annual line of credit approved by the MDC
Board effective July 01, 2018 through June 30, 2019. Any draw against this LOC will be
required to be paid back prior to June 30, 2019.
• 713 North Main: This is the unBound annual lease rate. This rate will continue through
FY2019. Should Phase II of Main & Broadway move forward in FY19, this amount will be
pro-rated.
• Grant Revenue – FY18 Sidewalk Design and Construction Project:
Some history: When the FY2017 budget was drafted, MDC was informed that the City
would be providing $40k in funds for downtown sidewalk projects. Over the course of the
year, and due to other projects not moving forward, this amount increased to $60k to be
allocated for sidewalk design. Further, in June 2017, MDC was notified that the City will be
awarding the agency $147k for the first phase of the downtown sidewalk construction in
FY18. This brought the total of grant revenues to $209,500. This is the amount included
and approved in the FY18 budget.
MDC expended the design portion of the $209k of approximately $60k in FY18. In addition,
some additional CDBG funds were added into the mix due to other projects not moving
forward. We amended our subrecipient agreement with the City in early 2018 to reflect
those additional funds.
As the board knows, we were unsuccessful in obtaining any bids for the construction
project so the remaining dollars will roll over into FY19. Therefore, I am zeroing out this
line item for both the FY18 grant revenue and the project expenditures farther down in the
budget and completely refreshing for FY19 with the remaining amount of $182,195.11 for
the construction of the sidewalks along with some engineering support. We have paid our
engineer, Civil Survey, approximately $2,500 of the $182k for the initial bid support in May
and June. I anticipate utilizing some more of their time in August and September 2018
when we go back out to bid so I am going to move $177,195.11 forward to FY19.
• Grant Revenue –East Third Street Sidewalk Design and Construction:
While not officially approved at this time, MDC has applied for $180k in CDBG funds for
FY19. The project was recommended as a recipient to the City Council and a decision
should be made prior to our budget hearing.
• Funding Carryover: These are the estimated dollars, based on current information,
committed and otherwise, that will be carried forward to FY2019.
Professional Services:
• Administrator Services: Contracted amount with AFPS.
Meridian City Council Meeting Agenda October 9, 2018 – Page 421 of 454
3
• Public Relations/Marketing Services: These include public relations consulting and
marketing costs with Strategies 360. The amount for FY19 has been lowered from $30k to
$10k.
• Legal Services: Allocated amount for legal services with Borton-Lakey Law and Policy
based upon contracted fee structure and time estimated.
• Legislative Services: Beginning in FY18, legislative services are now an on-call contract.
Setting aside $7,500 in the FY19 budget in the event we need legislative services. This
would provide funds for three months of services.
• Audit Services: Contracted amount for the annual audit with Eide Bailley.
• Accounting Services: Contracted fee structure with CLA for monthly accounting services.
Operational Expenses:
• ICRMP: MDC’s insurance carrier and the annual fees.
• Partnerships – VRT: Membership dues.
• Partnerships – Concerts on Broadway: Annual sponsorship.
• Irrigation Taxes: On MDC-owned properties.
• Legal Notices/Publications: For quarterly financial reports and legal notices for the
budget; the audit; the annual report; and any other RFP/RFQ advertisements.
• Grounds Maintenance – COMPASS/VRT: MDC’s portion of the landscaping and snow
removal costs. MDC bills its partners annual for their proportionate share in September
each year. This also includes any repairs needed. In FY18, a significant repair was needed
for the irrigation pump system that ultimately totaled over $3,000.
• Grounds Maintenance – 713 North Main: Landscaping/irrigation services for unBound.
• Debt Service – Revolving Line of Credit: This is the $100k annual line of credit approved
by the MDC Board effective July 01, 2018 through June 30, 2019. Any draw against this LOC
will be required to be paid back prior to June 30, 2019. This is to be used only in the event
there is a funding gap between the two revenue checks received each year.
• Debt Service – Principal Payments: Per the May financials, the outstanding balance on
the COMPASS/VRT building construction loan/prior property loans for 703 and 713 N.
Main Street: $433k. The loan reset on the 5th anniversary per our agreement to a
percentage rate of 3.51%. The principal payments will be $10,301.48 for the remainder of
the loan which is set to be paid off in March 2022. As of the beginning of FY19, the
outstanding balance will be: $397k.
Meridian City Council Meeting Agenda October 9, 2018 – Page 422 of 454
4
• Debt Service – Interest Payments: For the aforementioned loan.
On-going Expenses:
• Software Maintenance License: Annual software for the MDC accountant.
• Building Maintenance for MDC-Owned Buildings: For any needed repairs associated
with 713 North Main Street.
• Parking Lot Maintenance for MDC-Owned Buildings: Snow removal for 713 North Main.
Estimated amount for 713 North Main Street in FY19.
• WIFI: For UnWired City service. Cableone fiber for FY19 at $100/month.
• Electronics Expense: Contract with The Network Operations Company for monthly
services related to UnWired City at $150/month. Any equipment-related repair or needed
replacement is located in this line-item. This also includes the MDC website hosting by
Tribute Media of $100 per month. Additional fees can be accrued if changes to the website
are requested.
• Office Expense: Miscellaneous costs. Office supplies, stamps for bills, and committee
lunches/meetings.
• Meeting Expense: Room and ancillary costs for meetings.
• Leadership Conference: Registration, hotel expenses, meals, and mileage to and from the
conference for FY19.
• Postage and Mailings: This category is for larger public-involvement mailings as needed.
• Bank Fees: Includes the Line of Credit annual fee of approximately $500 and any other
account-related fees.
• Mason Parking Lot: Snow removal and quarterly sweeping.
Discretionary Operational Expenses:
• Advertising/Promotional/Publications: For unforeseen opportunities.
• Training: For board training as desired and needed.
• Dues and Subscriptions: Chamber of Commerce ($225), Urban Land Institute
memberships ($525), Urban Land Institute conferences, Meridian Downtown Business
Association ($150), and Chamber of Commerce meetings and lunches.
Meridian City Council Meeting Agenda October 9, 2018 – Page 423 of 454
5
Project Expenditures:
• Ownership Participation Reimbursement to Brighton Corporation – Ten Mile: As
described under the revenue section, we have received $67k to-date for the TMURD. It is
assumed there will not be any additional monies for this District in FY18.
Until I am able to verify the tax payments made and given the fact there are a couple of
other property owners paying taxes within the district, I am assuming approximately
$370k of the $390k in TIF for both FY18 and FY19 is from the Brighton development. Per
the Owner Participation Agreement (OPA), they are eligible for 90% of the TIF revenue to
be reimbursed to them.
• Downtown Tree Replacement Partnership: On-going partnership with the City of
Meridian Parks and Recreation Department. Annual contribution is $25k. Parks and
Recreation present to the MDC board each spring as to the forthcoming summer projects.
• Downtown Art Wraps – Partnership with Meridian Arts Commission: Per the budget
request for FY19, I am placing the $5k in the budget.
• Special Projects: This is a category for monies for projects that are not anticipated, project
cost overages, or projects not identified in the budget. Currently for FY18, monies have
been or will be drawn against this for the following: $20k for the overage in the downtown
videos (note: if we receive the Idaho Travel Grant, this will be amended as there will be no
overage), the Idaho Avenue closeout project at $555; approximately $3k for the
replacement or modification of downtown parking signage on public rights-of-way and also
signage at the Masonic Lodge parking lot (still awaiting ACHD to quote a price), and the
engineering invoices for the historic lighting projects on both Pine and Main
(approximately $54k). These invoices had been expected in FY17 so therefore, they were
not considered as a line item.
• Pine Avenue – For Construction: MDC set aside $682k based upon initial engineering cost
estimates prior to the project being awarded. The original bid for MDC’s portion of the
project, minus the trees, was $626k. Change Order #1 with the City is for the purchase of
the trees which will not go out to bid until FY19. The Board approved a not-to-exceed
amount of $32,500. Change Order #2 was approved by the Board in May due to the
redesign of a section of sewer line in order to preserve a mature tree. This was approved in
the amount of $3,909 for a project total, minus trees, in FY18 of $630k. At this time, I am
assuming we will not be invoiced for most the of the project until early FY19 and therefore
I am rolling over all but $100k into FY19.
• Alleyway Project: $2,500 grant from the National Associated of Realtors.
• Nine-Mile Floodplain – Engineering Costs: In FY18, $75k was allocated towards this
project. Forsgren has been judicious in their efforts and with the City of Meridian and
FEMA assisting with some of the needed modeling due to the appeal last summer, they
have spent approximately $20,500. MDC and the City anticipates receiving the information
Meridian City Council Meeting Agenda October 9, 2018 – Page 424 of 454
6
back from FEMA during this month (July 2018) and once received, Forsgren will need to
take that information and determine what improvements will be needed to bring the
properties out of the floodplain and cost estimates for those improvements. Therefore, I am
rolling over the remainder of the unused dollars to FY19 for this work.
• Partnership with the City – Main Street Market: On-going partnership with the City of
Meridian Parks Department. Based upon the board conversation at the last meeting, I am
assigning $10k for FY19 knowing it will likely be a two-year partnership.
• Façade Improvement Program: In FY18, MDC is set to pay out $35,505 between
approved façade projects for That Cute Little Boutique and Cole Valley Christian School. For
FY19, we are aware there may be a number of requests. At this time, I am placing another
$90k in the budget.
• Auditorium District Steering Committee: $5k has been allocated towards this project. In
the spring of 2018, MDC approved a partnership with the Meridian Chamber of Commerce
so they could apply for travel grant dollars. If the Idaho Travel Grant is awarded, MDC will
only be responsible for $2,500. We should know in July 2018. I am assuming this will carry
forward into early FY19 by the time we would be invoiced for the project.
• Public-Private Partnership [703 North Main]: MDC has a financial commitment of $218k
with multiple payments in FY19 to Josh Evarts for the first phase of the Main and Broadway
project. The first payment is due in November 2018. Initially, we set aside the committed
amount in the Development Agreement of $165k in FY18. With the revisions to the
Development Agreement since the adoption of the FY18 budget, I am rolling over those
dollars to FY19 and adding in the appropriate amount to fulfill our obligations.
• Property Acquisition: For the FY18 budget, this included unknown and targeted
opportunities and the UPRR property and adjacent improvements. This includes the initial
work of Keller and Associates and Terracon per the $21k spent to date. There is another
$14k invoice coming from Keller/Terracon in addition to the $7k already billed. There is
approximately $4k left on the approved contract amount for the initial scoping.
• FY18 CDBG Sidewalk Project – Design and Construction: Please reference the narrative
under the Operating Revenue section.
• FY19 CDBG Sidewalk Project – East Third Street Design and Construction: MDC has
applied for $180k in CDBG grant dollars from the City of Meridian for the right-of-way
improvements on the east side of East Third Street between Broadway Avenue and the rail
line. Based on cost estimates provided to MDC from ProBuild, the total project cost will be
$350k which would require $170k in funding through MDC’s general fund. If funded by the
City, design on this project would begin in the fall of 2018 with construction in late FY19.
• Union Pacific Lease: UPRR is still conducting their due diligence. For lack of an amount
from UPRR, I am assuming a lease amount of $10k per month.
Meridian City Council Meeting Agenda October 9, 2018 – Page 425 of 454
7
• Union Pacific Improvements: This is to allow MDC to begin saving for the desired
improvements for the UPRR site – demolition, additional environmental work if needed,
creation of parking, right-of-way improvements, and potentially some additional open
space.
Meridian City Council Meeting Agenda October 9, 2018 – Page 426 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 7 D
Project File Number:
Item Title: LimeBike Update
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 7.D.
Presenter:
Estimated Time f or P resentation:
Title of I tem - L imeB ike Update
Meridian City Council Meeting Agenda October 9, 2018 – Page 427 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 8 A
Project File Number:
Item Title: Public Works Department Annual Report
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 8.A .
Presenter:
Estimated Time f or P resentation:
Title of I tem - Public Works Department Annual Report
Meridian City Council Meeting Agenda October 9, 2018 – Page 428 of 454
October 9, 2018
Directed by Dale Bolthouse &
Starring the Public Works Team
Annual Update
Best Picture Nominees
Business Division/Administration
Engineering/Inspections
Water
Wastewater
Coming Attractions
Business Division/Administration - Featuring Alex Freitag
Engineering/Inspections - Featuring Warren Stewart
Water - Featuring Laurelei McVey
Wastewater - Featuring Laurelei McVey
Special Awards/Credits
Business Division/Administration
And the Nominees Are…
Communication/Education/Outreach
•Hired Communications Specialist
•Developed & Implemented Communication Plan
•Created Internal Newsletter – Inflowmation
•Website Redesign in Progress
•3 rd Grade Tours
Business Division/Administration
Communication/Education/Outreach
(cont.)
•PW Project Map on City Website
•Public Communications – Project Noticing
•Public Communications – Social Media
•10th Annual Public Works Week
Business Division/Administration
Environmental
•Environmental Program Plan
•Environmental Awards
•Recycling/Energy Bag Program
•Solid Waste Management
•Energy Conservation
Business Division/Administration
Asset
Management/
GIS Facts
Total Assets in IPS
(Includes sewer collections infrastructure,
water distribution infrastructure &
WRRF facilities & equipment)
Work Orders
Created in FY18
Construction
Drawings Entered
by GIS
Facilities Management
•Community Development Support
•Police/Fire Projects
•ADA Compliance
•Welcome to Meridian Sign
Business Division/Administration
Workforce Development
•Leadership Development Program (LDP) V
•PEAK/Continuous Improvement
•Licensure/Professional Training
Business Division/Administration
0
10
20
30
40
50
Public Works Water Wastewater
Total FTEs
FTEs with Licenses/
Certifications
52% 48%
Public Works
LDP Participants Remaining Staff
Budget/Financial
•Financial
•FY19 Budget
•Comprehensive Financial Plan (CFP)
•Rates/Fee Analysis
•Optimization
•SCADA SWOT Analysis
•Fleet Analysis
Business Division/Administration
Fleet Replacement Plan
Engineering/Inspections
And the Nominees Are…
Engineering
Facts
70 Projects/
Contracts
in FY18 Capital Value of Projects =
$40,143,722
Dream Big
Engineering Week Presentation/Tours
Water
•Water Master Plan Completed
•Source Water/ADC Defense
•Water Supply Projects Wells 30, 32 (2,500 GPM)
•Water Main Extensions (12,000 LF)
•Lake Hazel & Locust Grove
•Amity Road & Linder
Engineering/Inspections
Water (cont.)
•Water Main Replacements (7,000 LF)
•ACHD Pine Ave
•Rose Circle
•Pressure Reducing Valves (PRVs)
•Cherry Lane & Baraya
•SCADA Controls & Telemetry
•Water Quality Improvement Projects
•Well Treatment – Wells 22 & 28
Engineering/Inspections
Engineering/Inspections
Wastewater
•WRRF Facility Master Plan
•Lift Station Specifications
•Infiltration & Inflow Study
•Facility Capacity Projects
•Liquid Stream Capacity
•Headworks
•BRO Pump Station Upgrades
Wastewater (cont.)
•Sewer Main Line Extensions (9,500 LF)
•Black Cat Trunk Sewer Phase 5
•Sewer Main Line Replacements (4,100 LF)
•ACHD Pine Ave
•South Black Cat Lift Stations Pump
Upgrades
Engineering/Inspections
•Streetlights Installed (82)
•Funding ($387,805)
•32% City Capital
•68% Grants/Matches
7,131
Streetlights in
Meridian
581 Streetlights
Added in FY18
Streetlights
Facts
1,694
Streetlights are
LED
Construction Inspections
Inspections
Facts
277
Projects Inspected
in 2018
10 14 17 24 23 30 25 22 20 14 5 15
46 51
100 120 136 128
24 23
22
37
55
68
73
111 129
0
50
100
150
200
250
300
FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18
Commercial
Residential
Capital Improvement
Utility Operations
And the Nominees Are…
Water
Facts
26 Wells 581 Miles
of Water Pipe
3.4 Billion
Gallons of Water
Pumped Per Year
17,370 Customer Field Orders
Completed
9,814 Maintenance & Repair
Work Orders Completed
Service Connections
(+1,717 More than Last Year)
5,524
Hydrants
16,640 Valves
Water
•Emergency Response Plan
•Water Quality Improvements
•Treatment Operation
•Flushing
•Regulatory Compliance
Utility Operations
Wastewater
Facts
2.686 Billion Gallons
Treated in 2017
468 Miles of
Wastewater Pipe
4
5
6
7
8
2012 2013 2014 2015 2016 2017 2018
Mi
l
l
i
o
n
G
a
l
l
o
n
s
P
e
r
D
a
y
MGD (July)
0
10
20
2016 2017 2018
Miles Added Each Year
Wastewater
•NPDES Permit Year 1 Milestones
•Significant Impacts of Capacity Project Tie -ins
•Regulatory Compliance Inspections
•EPA – NPDES
•IDEQ – Air Quality
•New Reuse Permit
Utility Operations
Wastewater (cont.)
•Idaho Power Asset Purchase
•Laboratory Workload (15,790 Tests)
•5,229 Compliance Tests
•8,371 Process Performance Tests
•2,190 of Operations Tests
•Digester 5 Cleaning
Utility Operations
Business Division/Administration
Coming Attractions
Business Division/Administration
Featuring Alex Freitag
PW Business & Administration
Teams
Financial
Environmental
Analytics
Asset Management
Communication
Workforce Development
Facilities Management
City Capital Projects
Financial Planning
Business Division/Administration
•Enterprise Fund Management
•Rates and Fees Update and Strategy
•Solvency Through Next 10-Year Horizon
•PW Fiscal Optimization
•Budget, CFP, PBB, Meeting Obligations
SDC’s
(Developers/
Contractors)
$11,407,321
Sales
(Customer
Accounts)
$24,157,539
EPA Fees
$1,480,337
Other
$1,416,368
FY18 Revenue
Business Programs
•Environmental
•Solid Waste Management
•Sustainable Operations Planning
•Continuous Improvement
•KPI Dashboarding
•Department Level Analytics
•Workforce Development
•WDP VI
•Succession Planning
Business Division/Administration
Asset Management/GIS
•Asset Management Plan
•QA/QC of Data
•New Asset Category – Streetlights
•GIS Real Time Data Collection
•Infrastructure Mapping Accuracy
Business Division/Administration
Facility
Plan
Facilities Management & Capital Projects
•Facilities Maintenance
•Develop Facilities Master Plan
•Getting Facility Assets into IPS
•Facilities Project Management
•City Growth Projects
•Space Planning
•Fire Station #6
•Tenant Improvements
Business Division/Administration
Engineering/Inspections
Coming Attractions
Water
Growth Influences/Drivers
•Water Supply
•Water Rights Administration
•Future Water Supply/Water
Rights – Reasonably
Anticipated Future Needs
(RAFN)
•Source Water Protection
•Water Quality Treatment
•Distribution System Growth
Engineering/Inspections
Featuring Warren Stewart
Water & Wastewater
Growth Influences/Drivers
•Priority Growth Areas
•South Meridian
•McDermott Trunk/SW AOI
•Long Term Infrastructure
•Replacement Strategy
•Funding Mechanisms
Engineering/Inspections
Wastewater
Growth Influences/Drivers
•Upcoming Major Capital Investments
•New Technology
•Second Access to WRRF
Engineering/Inspections
Engineering/Inspections
Inspections
•Growth Impact
•Improve Communications & Data Sharing
•Technology, Specs, Standards & Construction Methods
•Enforcement
•Training & Education
•Resource Allocation/
Schedule C oordination
Engineering/Inspections
Streetlights
•Streetlight Utility Markouts
•Long Term Plan & Strategy
•Maintenance & Repair
•New Technology – Including LED Retrofit
•Funding – CIP, Grants, Others
•Coordination with ACHD & ITD
•Asset Inventory & GIS Mapping
Utility Operations
Coming Attractions
Contaminates of Emerging Concern
Water
Featuring Laurelei McVey
Well Abandonment
Water
•Drinking Water Treatment
Elevated Certification Requirements
Water
Corrosion Control Treatment Study
•Proactive, Preventative Study
Water
•Smart Water Metering
Advanced Metering Infrastructure (AMI)
Water
•Staffing
•System Improvements
•Master Planning
SCADA
Featuring Laurelei McVey
Planning for Phase II Upgrades @ the WRRF
•Retrofit of Existing Plant
•Sidestream Phosphorus Removal
•Additional Aeration Basins
•Tertiary Filters
•Construction Must Be Complete by 2026
to Meet Final Permit Limits
Wastewater
Featuring Laurelei McVey
•Planned for 2020
24/7 Staffing
Wastewater
•Current Permit Expires in 2022
•Potential New Limits and Requirements
•Watching Our Neighbors Closely
Expired Permit:
Negotiating with DEQ Now
Permit Expires: 2021
Next NPDES (now IPDES) Permit
Wastewater
•Not an Issue for Meridian Yet
•Watching Other Cities’
Possible Strategies
•Variances
•Discharge to Irrigation Canals
Temperature Limits
Wastewater
Collections
Wastewater
•Number of WO Completed Sept 2017 -Aug 2018
•Sewer Cleaning- 3,335
•Sewer TVing- 1,753
Completed:
125 Miles
Cleaned
Completed:
67 Miles
TV’d
•Advancing Technology
•New, Complex Facilities
•Stringent Regulations
•Staffing Resources
Water and Wastewater
The Utilities
Special Awards…
City of Meridian
Supervisor
of the Year
Alex Freitag -
City Winners
City of Meridian
Employee
of the Year
Jason Smith -
City Winners
Public Works
Annual Department Awards
Don Case
2018 PW Employee
of the Year
Chip Hudson
2018 PW Supervisor
of the Year
WW
Maintenance Team
2018 PW Team
of the Year Inspections Team
2018 PW Team of the Year
Bower Street Site
Improvement Team
2018 PW
Cross-Functional
Team of the Year
Black Cat Phase 5
Trunk Sewer
2018 PW Project
of the Year
Adam Jennings
& Jason Korn
2018 PW Cornhole
Champions
Public Works
Regional Winners
Nathan Howell
2018 SWIOS Lab Operator
of the Year
Keith Slack
2018 SWIOS Collections Operator
of the Year
Public Works
Licensure/Certification Milestones
Patrick Cotton
APWA Certified Public
Infrastructure Inspector
Travis Kissire
WW Collections 4
WW Treatment 4
WW Laboratory 4
(1 of 4 in the State!)
Jared Hale
PACP/LACP & MACP User
Stephen Hulbert
PACP/LACP & MACP User
David Heaton
Responsible Person
Jonny Mahr
WW Treatment 3 Miguel Espinola
Collections 3
Adam Jennings
Lab 1
Jason Smith
Water Distribution 4
Water Treatment 4
(1 of 11 in the State!)
Tyler Parrish
Water Treatment 2
Joel Rodriguez
Backflow Assembly Tester
Angie Wilch
Backflow Assembly Tester
Water Distribution 1
Luke Davis
Water Treatment 1
Water Distribution 1
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 8 B
Project File Number:
Item Title: Finance: Purchasing Policy Update
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 8.B .
Presenter:
Estimated Time f or P resentation:
Title of I tem - F inance: P urchasing P olicy Update
AT TAC HM E NT S:
Description Type Upload D ate
Memo Cover Memo 10/5/2018
Draft Policy B ackup Material 10/5/2018
Meridian City Council Meeting Agenda October 9, 2018 – Page 429 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 430 of 454
Meridian City Council Meeting Agenda October 9, 2018 – Page 431 of 454
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City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 8 C
Project File Number:
Item Title: Fire Station No. 6 Update
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 8.C.
Presenter:
Estimated Time f or P resentation:
Title of I tem - F ire Station #6 Update
Meridian City Council Meeting Agenda October 9, 2018 – Page 452 of 454
FIRE STATION 6 UPDATE
City Council Meeting
October 9th 2018
www.meridiancity.org
•Proceeding with original timeline of design and
construction
–Design and budget review on Sept 18th
–Engineering and finalizing construction documents
•Emergency signalization (Design and permit with ACHD)
•Idaho Power (Engineering)
–Continuing value engineering
www.meridiancity.org
•Landscape Plan
–Evaluating costs
–Evaluating waivers
www.meridiancity.org
•Applying for a City building
permit next month
•Final construction
documents next month
•Final bid packaging early
December
•Bid opening in January (ESI)
www.meridiancity.org
www.meridiancity.org
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 8 D
Project File Number:
Item Title: Clean Indoor Air Ordinance Discussion
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 8.D.
Presenter: Council Vice P resident L uke Cavener
Estimated Time f or P resentation:
Title of I tem - C lean Indoor Air Ordinance Discussion
S eeking direction from M ayor and council on furthering this initiative, and feedback on proposed process to
accomplish the task.
Meridian City Council Meeting Agenda October 9, 2018 – Page 453 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 8 E
Project File Number:
Item Title: Council: Commission and Board Updates
Meeting Notes:
i�
I TEM SHEET
C ouncil Agenda I tem - 8.E .
Presenter:
Estimated Time f or P resentation:
Title of I tem - C ouncil: Commission and Board Updates
Meridian City Council Meeting Agenda October 9, 2018 – Page 454 of 454
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 9
Project File Number:
Item Title: Future Meeting Topics
Meeting Notes:
City Council Meeting
Regular Meeting Agenda
Meeting Date: October 9, 2018
Agenda Item Number: 10
Project File Number:
Item Title: Executive Session
Executive Session per Idaho State Code 74-206(1)(f)
To Communicate with legal counsel for the public
agency to discuss the legal ramifications of and legal
options for pending litigation, or controversies not
yet being litigated but imminently likely to be
litigated and 74-206(1)(j): To consider labor contract
matters authorized under section 74-206A(l)(a) and
(b), Idaho Code
Meeting Notes:
-11- /k"/ID 1-11)
J- 0 OV I F/