18-2104 Destroy Records Meridian Police DepartmentA CITY OF MERIDIAN RESOLUTION NO.
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM,
PALMER, LITTLE ROBERTS
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN AUTHORIZING THE CITY CLERK TO DESTROY CERTAIN SEMI-
PERMANENT AND TEMPORARY RECORDS OF THE MERIDIAN POLICE
DEPARTMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code section
50-907(7) to, by resolution, destroy semi-permanent and temporary records, upon the advice of
the City Attorney, and with such disposition to be under the direction and supervision of the City
Cleric; and
WHEREAS, the City Clerk has identified certain semi-permanent and temporary records of
the Meridian Police Department that may be destroyed pursuant to Idaho Code sections 50-907(2)
and (3) because the time period for retention of such records has expired;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND C IT Y COUNCIL
OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the City Clerk is hereby authorized to direct and supervise the destruction of
the following semi-permanent and temporary records of the Meridian Police Department:
SEMI-PERMANENT RECORDS
Record Type
Years
Description
Daily, weekly, monthly or other
reports documenting the
activities of employees,
including: type of activity,
Activity Reports
December 31, 2012 and older.
employees involved, time spent
on activity, work completed,
equipment used, etc. May
include Education & Prevention
Training reports.
Documentation pertaining to the
Asset Forfeiture Records
December 31, 2012 and older.
seizure process and obtaining
approval through the courts.
Records created by code
enforcement officers to
document a violation or
Code Enforcement Records"
December 31, 2012 and older.
investigation into a suspected
violation of city ordinance that
does not become a crime report
(DR).
Crime Reports (DRs) for Suicides,
December 31 1912 and older.
Reports documenting a suicide,
Unattended Deaths, and Major
unattended death and/or
Resolution to Destroy Records of the Meridian Police Dept.
Crimes
criminal offense and actions
(murder, involuntary
taken, including charges or
manslaughter, rape, sexual
arrests. Record typically includes
abuse of a child, terrorism)
location of occurrence, date and
time, handling officer, involved
parties (suspects, victims,
witnesses, reporting parties,
etc.) and their personal
information, summary of events
and supportive documents (e.g.,
probable cause statements,
witness statements, runaway
forms, release of custody forms
(juveniles), criminal background
information (ILETS/Triple III, Ada
LE Lookup, ISTARS, JDOC),
documents provided by citizens
and victims, citations, property
invoices, release of property
forms, etc.). May include
polygraph records (e.g., pre -
examination records, questions,
statements of consent, analysis
reports, results charts,
conclusions, interviewee
statements, related
information); property and
evidence control and disposition
records (e.g., evidence
photographs, receipt forms,
evidence logs, property reports,
destruction lists, property
consignment sheets, seized
firearm logs, homicide evidence
inventories, etc.); and/or
informant case files (reports,
correspondence, payment
records, fingerprint cards,
signature cards, letters of
understanding on informants'
activities and related records).
Reports documenting a criminal
offense and actions taken,
including charges or arrests.
Record typically includes location
of occurrence, date and time,
Crime Reports (DRs) and
handling officer, involved parties
Citations for other Crimes
December 31, 2012 and older.
(suspects, victims, witnesses,
reporting parties, etc.) and their
personal information, summary
of events and supportive
documents (e.g., probable cause
statements, witness statements,
tow slips, administrative license
Resolution to Destroy Records of the Meridian Police Dept.
Resolution to Destroy Records of the Meridian Police Dept.
suspension forms, intoxilyzer
slips, field sobriety tests forms,
runaway forms, release of
custody forms (juveniles),
criminal
background information
([LETS/Triple III, Ada LE Lookup,
ISTARS, JDOC), documents
provided by citizens and victims,
citations, property invoices,
release of property forms, Leads
Online printouts, shoplifting
reports from store security
officers, etc.). May include
polygraph records (pre -
examination records, questions,
statements of consent, analysis
reports, results charts,
conclusions, interviewee
statements, related
information), abandoned vehicle
reports, found property records,
traffic collision reports, property
and evidence control and
disposition records (e.g.,
evidence photographs, receipt
forms, evidence logs, property
reports, destruction lists,
property consignment sheets,
seized firearm logs, homicide
evidence inventories, etc.),
and/or informant case files
(reports, correspondence,
payment records, fingerprint
cards, signature cards, letters of
understanding on informants'
activities and related records).
Digital media attached to a crime
report for a major crime.
Includes video, audio, or other
digital content created by a law
enforcement officer in the
Digital Media —Type 1
December 31, 2012 and older.
course of an investigation or
response and attached to a
crime report for murder,
involuntary manslaughter, rape,
sexual abuse of a child, or
terrorism.
Digital media attached to a crime
report for a felony other than a
Digital Media —Type 2
December 31, 2012 and older.
major crime. Includes video,
audio, or other digital content
created by a law enforcement
officer in the course of an
Resolution to Destroy Records of the Meridian Police Dept.
Resolution to Destroy Records of the Meridian Police Dept.
investigation or response and
attached to a crime report for a
crime other than murder,
involuntary manslaughter, rape,
sexual abuse of a child, or
terrorism.
An informational document
written by police officers relating
to individuals, events, or vehicles
for which the officer does not
have probable cause for
Field Interview Reports (FI cards)
December 31, 2012 and older.
enforcement. Typically includes
name and current address of
person contacted, physical
description of person or vehicle,
officer's name, location of
contact, date and time, reason
for contact, etc.
Applications and required
reporting documents for grants
to support law enforcement
Grant Records
December 31, 2002 and older.
initiatives and programming
(e.g., crime prevention,
substance abuse programs,
criminal justice, SWAT).
Health & Welfare Referrals/
Referrals of suspected child
APS & Daycare Complaints
December 31, 2012 and older.
abuse, adult abuse and daycare
complaints.
Records documenting
department's investigation of an
officer's role in an incident for
the purpose of evaluating
compliance with department
policy and professional
standards. Records typically
include investigative materials
Internal Affairs Files
December 31, 1942 and older
(video and audio recordings,
written statements, narratives,
analysis), polygraph records
(pre -examination records,
questions, statements of
consent, analysis reports, results
charts, conclusions, interviewee
statements, related
information), and recommended
disciplinary actions, if any.
Information on individuals who
are field interviewed, individuals
who are arrested, suspects or
Master Name Index Records
December 31, 1912 and older
accomplices in crimes, victims,
complainants, and witnesses to
incidents. Information typically
includes name, address, date of
Resolution to Destroy Records of the Meridian Police Dept.
Resolution to Destroy Records of the Meridian Police Dept.
birth, race, sex, date and time of
incident or contact, case number
Records related to training
programs provided to MPD
personnel by presenters
including City employees,
Training Materials
December 31, 2012 and older.
contractors, or other presenters.
May include course descriptions,
instructor certifications,
instructional materials, course
outlines and handouts, and
attendance records.
Notations and documents
Victim Witness System
December 31, 1997 and older.
documenting contact with
victims and witnesses.
Written notice provided by MPD
Written Warnings
December 31, 2012 and older.
officer to member of the public
to bring attention to a potential
or actual violation.
TEMPORARY RECORDS
Record Type
Years
Description
Records documenting police
efforts to anticipate, prevent, or
monitor criminal activity. May
include statistical summaries of
Crime Analysis Statistics
December 31, 2014 and older.
crime patterns, modes of
operation, analysis of particular
crimes, criminal profiles,
forecasts, movements of known
offenders, etc.
Digital media related to an
officer complaint. Includes
video, audio, or other digital
Digital Media —Type 5*
December 31, 2015 and older.
content created by a law
enforcement officer in the
course of an investigation or
response relevant to a complaint
about such response or officer.
Factory and State of Idaho
certificates for instrument; log of
each person that takes the
Intoxilyzer 5000en, Draeger 9510
December 31, 2014 and older.
breathalyzer test and verification
testing. May include suspect
and LifeLoc Instrument Records
name, date, time, results,
operator name, calibration check
results, simulated temperature
in range, comments, etc.
Records documenting the
calibration and maintenance of
Radar Equipment, Certifications,
December 31, 2014 and older.
radar equipment that may be
and Maintenance Records
useful in documenting the
accuracy of the readings. Often
includes original factory
Resolution to Destroy Records of the Meridian Police Dept.
Section 2 . That the City Clerk is authorized to take all necessary steps to destroy the
records as provided by this Resolution.
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ih
Adopted by the City Council of the City of Meridian, Idaho, this 2,5 day of September, 2018.
i�
Approved by the Mayor of the City of Meridian, Idaho, this day of
September, 2018.
APPROVED:
Mayor Tmy e Weerd
ATTEST:
AUGUS\
7 \
By.
C. Lay Coles, C& Clerk o�
LL
ti SEAL 4
Resolution to Destroy Records of the Meridian Police Dept.
certification of calibration.
Information relating to
maintenance and repair may
include a description of the work
completed, parts used, date of
service, equipment number,
make, model, etc.
Section 2 . That the City Clerk is authorized to take all necessary steps to destroy the
records as provided by this Resolution.
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ih
Adopted by the City Council of the City of Meridian, Idaho, this 2,5 day of September, 2018.
i�
Approved by the Mayor of the City of Meridian, Idaho, this day of
September, 2018.
APPROVED:
Mayor Tmy e Weerd
ATTEST:
AUGUS\
7 \
By.
C. Lay Coles, C& Clerk o�
LL
ti SEAL 4
Resolution to Destroy Records of the Meridian Police Dept.