2018-09-11
C I T Y C OUNC I L W ORKSH OP
M EET I NG AGENDA
C ity Council Chamber s
33 E ast B roadway Avenue
M er idian, I daho
Tuesday, S eptember 11, 2018 at 3:00 P M
1. Roll-C all Attendance
X A nne L ittle R oberts X J oe Borton
X Ty P almer X Treg B ernt
O Genesis Milam X L uke Cavener
O Mayor Tammy de Weerd
2. P ledge of Allegiance
3. Adoption of Agenda Adopted
4. Consent Agenda Approved
A. Approve M inutes of August 28, 2018 C ity C ouncil Regular M eeting
B. Approve M inutes of S eptemb er 4, 2018 C ity C ouncil S pecial
M eeting
C. Hills C entur y F ar m No. 10 P edestrian P athway E asement
D. F indings of F act, C onclusion of L aw for D enial for Tanner C reek
S ubdivision (H-2018-0023) by S chultz D evelopment, L ocated at
505, 521, 615 and 675 W. Waltman L n.
E. Approval of Task O rder 10925.a for Professional S ervices for
“Commer cial & Residential B uilding P lan Review S ervices” to
F I RE C O D E C O NS ULTANT S NO RT HWEST, for the Not-To-E xceed
amount of $700,000.00.
F. Addendum to D evelopment Agreement for G r aycliff E states M D A
(H-2018-0054) with S tar D evelopment Inc., located west of S.
M eridian Rd/S H-69 on the south side of W. Harris S t, in the S E 1/4
of S ection 25, Township 3 N., Range 1 W. (P ar cel No. S 1225418957)
G. P rofessional S er vice Agreement with M .D. Willis, Inc. for C ity
M eeting T ranscr iption S ervices
H. Approval of Task O rder 10968 for P r ofessional S ervices for
“O ptimal Corrosion C ontrol T r eatment Report” to M O UNTAI N
WAT E RWO RK S , I NC ., for the Not-To-E xceed amount of $94,400.00.
I. AP I nvoices for P ayment 9/7/18 - $20,056.86
J. AP I nvoices for P ayment 9/12/18 - $434,404.73
5. Items M oved F rom the C onsent Agenda
6. Community I tems/Presentations
A. D epar tment of C ommerce: Idaho Oppor tunity Grant Update for
P aylocity
B. NovembreWhisky and P acific C ompanies O ld C ity Hall
P resentation
7. D epar tment Reports
A. F ir e S tation #6 T imeline Presentation
B. Citywide S trategic P lan Update
C. Council: C ommission and B oard Updates
8. F uture M eeting Topics
9. Amended E xecutive S ession
A. E xecutive S ession per I daho S tate C ode 74-206(1)(a) To consider
hiring a public officer, employee, staff member or individual agent,
wherein the r espective qualities of individuals are to be evaluated
in order to fill a particular vacancy or need; 74-206(1)(b): To
consider the evaluation, dismissal or disciplining of, or to hear
complaints or charges brought against, a public officer, employee,
staff member or individual agent; 74-206(1)(d): To consider r ecor ds
that ar e exempt from disclosur e as provided in chapter 1, title 74,
Idaho Code and 74-206(1)(j): To consider labor contr act matters
author iz ed under section 74-206 A (1)(a) and (b), Idaho C ode
Into Executive Session at 4:52pm
Out of Executive Session at 6:09pm
Adjourned at 6:09pm
All mater ials presented at public meetings shall bec ome pr oper ty of the C ity of Meridian.
Any one desir ing accommodation for disabilities related to doc uments and/or hearing,
please c ontac t the C i ty Clerk's Offic e at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council Workshop September 11, 2018.
A Meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday,
September 11, 2018, by Council President Joe Borton.
Members Present: Joe Borton, Luke Cavener, Ty Palmer Anne Little Roberts and Treg
Bernt.
Members Absent: Tammy de Weed and Genesis Milam. Also present: C. Jay Coles,
Bill Nary, Cameron Ariel, Warren Stewart, Mark, Mark Niemeyer, Keith Watts and Dean
Willis.
Item 1: Roll-call Attendance:
Roll call.
X__ Anne Little Roberts _X _ _Joe Borton
X__ Ty Palmer _ X__ Treg Bernt
______Genesis Milam __X___Lucas Cavener
____ Mayor Tammy de Weerd
Borton: Welcome to the City Council Workshop this afternoon. We will start with roll
call.
Item 2: Pledge of Allegiance
Borton: Thank you. Item 2 on the agenda is the Pledge of Allegiance. If you would,
please, rise and join us.
(Pledge of Allegiance recited.)
Item 3: Adoption of Agenda
Borton: Item No. 3 on the agenda, adoption.
Cavener: Mr. President?
Borton: Mr. Cavener.
Cavener: I -- I move we adopt the agenda as published.
Bernt: Second.
Borton: It's been moved and seconded to adopt the agenda as published. All those in
favor say aye.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
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Item 4: Consent Agenda
A. Approve Minutes of August 28, 2018 City Council Regular
Meeting
B. Approve Minutes of September 4, 2018 City Council Special
Meeting
C. Hills Century Farm No. 10 Pedestrian Pathway Easement
D. Findings of Fact, Conclusion of Law for Denial for Tanner
Creek
Subdivision (H-2018-0023) by Schultz Development, Located at
505, 521, 615 and 675 W. Waltman Ln.
E. Approval of Task Order 10925.a for Professional Services for
Commercial & Residential Building Plan Review Services” to
FIRE CODE CONSULTANTS NORTHWEST, for the Not-To -
Exceed amount of $700,000.00.
F. Addendum to Development Agreement for Graycliff Estates
MDA H-2018-0054) with Star Development Inc., located west of
S. Meridian Rd/SH-69 on the south side of W. Harris St, in the
SE 1/4 of Section 25, Township 3N., Range 1W. (Parcel No.
S1225418957)
G. Professional Service Agreement with M .D. Willis, Inc. for City
Meeting Transcription Services
H. Approval of Task Order 10968 for Professional Services for
Optimal Corrosion Control Treatment Report” to MOUNTAIN
WATERWORKS, INC., for the Not-To -Exceed amount of
$94,400.00.
I. AP Invoices for Payment 9/7/18 - $20,056.86
J. AP Invoices for Payment 9/12/18 - $434,404.73
Borton: Thank you. Item 4. Consent Agenda.
Cavener: Mr. President?
Borton: Mr. Cavener.
Cavener: I move we approve the Consent Agenda. For the Council President to sign
and the Clerk to attest.
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Bernt: Second.
Borton: It's been moved and seconded to approve the Consent Agenda as published. If
there is no discussion, Mr. Clerk.
Roll call: Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 5: Items Moved From the Consent Agenda
Borton: There were no items in five that were removed from the Consent Agenda.
Item 6: Community Items/Presentations
A. Department of Commerce: Idaho Opportunity Grant Update for
Paylocity
Borton: Brings us to Item 6, Community Items/Presentations. We will begin -- 6-A.
Department of Commerce Idaho Opportunity Grant Update for Paylocity and Cameron
Ariel is going to kick this off.
Ariel: Thank you, Mr. President. This is a follow-up item that -- from a previous
discussion that you all had. Based on that conversation we wanted to invite our friends
from the Department of Commerce. We have Bobbi-Jo Meuleman, the director here
with us, and her colleague Cindy Lee with us as well, just to give you guys some
background on the program, how it works and some information in regards to the
Paylocity and so I will just turn some time over to Director Meuleman. Thank you.
Borton: Thank you, Cameron. Thank you for coming and being with us this afternoon.
Meuleman: Yes. Good afternoon, Members of the Council. As Cameron said, I'm
Bobbi-Jo, I am the director of the Idaho Department of Commerce. Thank you for giving
me the opportunity to be here today to give you a little background on how the Idaho
Opportunity Fund works and to answer any questions you may have. So, the Idaho
Opportunity Fund -- it's in statute and it's often referred to as kind of the closing
package. So, as we have competitive projects that are looking to expand, an existing
business in the state looking to expand or a new business looking to relocate into a
state, sometimes you just need that little extra edge, because it is competitive, you're
competing against other states and so that's really the intent of the Opportunity Fund.
It's kind of that closing package and it is for infrastructure updates. So, road, water,
broadband, those sort of infrastructure updates is what the -- what the dollars can be
used for and so in the case of Paylocity, the Opportunity Fund was part of the closing
package for them to choose to locate into Idaho. A very unique project. At first they
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were in Boise and, then, decided that perhaps that wasn't the best fit for them and so
decided to build here in Meridian. As that process happened, they reached out to the
agency asking if the Opportunity Fund would still be viable in a different location. The
director at that time agreed that it would still be viable, because it was part of the closing
package that brought Paylocity here to the state. So, here we are today. They are up
and building. You see it on -- they are a great investment, a great attribute to this
community and they are ready to I think apply for their Opportunity Fund. So, I'm here
today just to answer any questions you may have about the Opportunity Fund or the --
the agreement. So, with that I'm happy to answer questions you may have.
Bernt: Mr. President?
Borton: Mr. Bernt.
Bernt: This just seems like there was a -- Bobbi, thank you for coming by. It's great to
have you here at City Hall. I have got a question. It just seems like there was a gap
where it was -- no one talked about this Opportunity Fund or the monies that are
associated with it. No one knew where it was coming from or who talked to who or -- it
seemed like there was a little bit of confusion. Not enough I's dotted and T's crossed,
so I think that's probably the reason why we are needing some clarification.
Meuleman: Yeah . So, Councilman, thank you for that question. Yeah. There was a
delay. There definitely was a breakdown in communication. You know, we have a
timeline that kind of lays out, you know, when they first came to Idaho, when they chose
to go to Boise, then, when they chose to go to Meridian. Then they contacted the
agency. The agency, then, contacted the city. The company, then, contacted the city
and there was a delay in communication and that is a fact, but for us, you know, we
made a commitment to that company and that's why I'm here today. We think that the
Opportunity Fund is -- their project is -- it qualifies and we want to uphold our end of
that. We understand that that takes a partnership with the city and so I'm not here today
to tell you guys what to do, just to answer any questions you might have about the
process. As far as we are concerned, the process was good. It was followed and I
think this was a unique project because of how it first came about. Right? It was first in
Boise and, then, it came to Meridian. So, it's not like a normal project where usually
they -- you know, they site in one spot and you move from there. But, absolutely, there
was -- there was a delay.
Little Roberts: Mr. President?
Borton: Mrs. Little Roberts.
Little Roberts: Mr. President, Bobbi-Jo, thank you so much for being here and I worked
diligently when some of these came about and so I love the fact that we have incentive
packages. I am a little bit confused, because I understand it was offered with Boise
when they thought that Paylocity was actually going to build or actually invest and now
it's my understanding that they are leasing. So, I guess I'm losing the cohesiveness
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there of their putting an investment in, although I am absolutely thrilled that Paylocity,
one, selected Idaho and, then, two, is now in Meridian.
Meuleman: Chairwoman thank you -- or Council Woman. Sorry. Thank you. Yeah.
So, if you look in the lease agreement, which is part of the Opportunity Fund, the
application that the city and commerce will go in together, so how it is right now is, yes,
Paylocity is leasing, but -- so, the landlord has paid for the public infrastructure for the
parking lot, but Paylocity is paying that back through their 12 year lease. So, they will
be paying for those infrastructure updates through their lease. So, the landlord is
passing it off directly to them through the lease. And just for the record, too, our Deputy
Attorney General has looked at all of this. I wouldn't be standing here today if it wasn't
fully vetted from our attorneys to assure, because there, you know, was a gap and there
was, you know, a change in location that it's still -- it's solid on our end.
Little Roberts: Thank you.
Cavener: Mr. President?
Borton: Mr. Cavener.
Cavener: Bobbi-Jo, again, appreciate you're a very busy individual, you have got a lot
going on over at your department and I think it speaks to the importance of this
application here before us today. I think one of my biggest challenges to -- was to try to
wrap my head around why the city needed to be involved if there wasn't a match. Can
you help -- I have never been able to get a clear understanding as to why we have to be
a pass-through vehicle, for you to send the money to us and ask to give the money to
Paylocity, which the state's I think very capable of cutting a check to Paylocity
themselves. Can you help the Council understand why we have to play that role?
Meuleman: Yeah. Thank you, Councilman. So, it's defined in code by us that we have
to partner with a municipality. We do not in any of our grants or incentives give the
money directly to a company. It either goes through a city or a county. So, that's
defined in code on our end.
Cavener: Mr. President. And maybe a question for Cameron or for you. So, this was
brought to the Council six weeks ago or seven weeks ago. There was somewhat I think
a desire to expedite it before the end of our budget amendment cycle. Council voted
against that. What -- is there a recommendation that you're asking us to change, to
reconsider, to change our mind, to bring a new application? What's -- I appreciate
getting some background information, but I guess my belief is that this is probably
coming with a request and I'm not quite sure what that is.
Ariel: Mr. President, Councilman Cavener, great question. So, this is just for
informational purposes. We wanted to make sure you guys had all of the information
that you needed, that you had inquired about previously, hence the request to Director
Meuleman to be here this evening. Really, no -- no recommendation at this point. We
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can talk with -- with Bill a little bit more on exactly what would need to be done to
proceed. Obviously, there is the -- the budget amendment that would be necessary to
instrument -- you know, make that happen and, then, also proceeding with the actual
disbursement, so -- and, then, of course, the execution of the agreement. But this is
really just for your information, but no recommendation this evening.
Borton: Council, any other questions? Luke, as you brought up, there were -- when
presented as part of the budget amendment there were questions about kind of the --
the sequence of events and -- and the role of a leasee versus an owner and how that
might impact the viability of this being an appropriate project for it, but this I think -- my
understanding is to make sure any questions that we have got are answered. So, if
there is anything else that -- because you're probably right and my sense is that there
may be a request coming back to revisit the previous decision to try and, you know,
create the funding mechanism necessary for this to pass through. So, if there is any
questions or concerns with that process going forward -- or coming back, we got the
subject matter expert here to try and answer those. One of the items that you brought
up with the lease -- I don't know if we have got a copy of that already. I assume we do.
Ariel: Mr. President, that should be in your board packet.
Borton: Okay.
Ariel: So, all those agreements, everything should be in the packet.
Borton: Okay. And that's -- that -- that's an important component that in order for an
agency to be an eligible applicant or recipient that they pay some sort of premium rent
to the owner who is paying for the infrastructure. That mechanism was vetted through
Department of Commerce to determine it's a viable and appropriate award recipient?
Meuleman: Yes, sir.
Borton: Okay.
Meuleman: Like I said, I wouldn't be standing here if we didn't believe that this -- on our
end we feel like this is -- it passes every criteria that we have for any other similar
project with the Opportunity Fund. I mean this is a fund that -- this isn't the first award
that's been given out, we have given out numerous awards for similar -- similar
infrastructure updates. So, yes, we are one hundred percent confident that this -- this
passes all of those criteria.
Little Roberts: Mr. President?
Borton: Council Woman Little Roberts.
Little Roberts: Mr. President. Bobbi -- and I guess that's been one of my concerns is
looking at the other three that have been given out, they were all done by companies
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that were actually putting the infrastructure in and so that's been one that I have been a
little bit concerned about regarding setting precedent for somebody coming in leasing
and, then, turning around and saying, hey, Meridian, I would like this money given to us
as well. So, that's why I want to make sure -- I want to make sure that it's in the lease
that it's very tightly woven in there, that there is a reimbursement for the company that
actually put out the funding for the infrastructure -- infrastructure.
Meuleman: Yeah. Council Woman -- and it's very defined in the lease and in the
application and I'm not sure what other three you're referring to -- other Opportunity
Fund award?
Little Roberts: Mr. President? Yes, Bobbi-Jo, there were two for Chobani and one for
GoGo SqueeZ.
Meuleman: Yes. And each of the projects that have been awarded an Opportunity
Fund -- I think that's the beauty of this fund is each project is so different and so each
project has different infrastructure needs, it's set up different, you know, the community
is different and so they are -- you know, it's all for infrastructure, but, yes, those were --
the Opportunity Fund was used for both of those.
Little Roberts: Follow up? And my big concern was also the -- not only who was putting
up the money, because this is different, but also that where they came in the timeline,
this seems to have come at the tail end of things, instead of really like it's intended to be
a closing, but it's also, like you mentioned, started out in Boise and, then, came over
here and it really wasn't anything -- because normally it would come before Council at
that point, but there wasn't a scope of work. It's hard when you're not -- when you're
dealing with a lease, instead of the developer that's trying to get something done.
Meulenman: I understand.
Borton: Council, any other questions remain unanswered?
Bernt: Clear as mud.
Borton: Other questions? Okay. Thank you, again, for coming and presenting.
Meulenman: Thank you for your time.
Borton: Appreciate it. Cameron, anything further to add on that or -- we may be seeing
this back for further discussion relatively soon.
Ariel: Mr. President. Yes . We will take that into account and, you know, if there is no
other questions or concerns, we will likely bring that forward to you when it's appropriate
after the -- well, the beginning of the fiscal year.
Borton: Okay. Any follow-up questions route to you for now?
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Ariel: Please do so. Yes .
Borton: Okay. Thanks, Cameron.
B. NovembreWhisky and Pacific Companies Old City Hall
Presentation
Borton: Item No. 6-B, NovembreWhisky and Pacific Companies, Old City Hall
presentation, timeline and next steps. Cameron, you're going to kick this off as well?
Ariel: Yes. Thank you, Mr. President, Members of the Council. It's a pleasure to be
with you. We have a couple of distinguished guests here. We have Caleb Roope and
the other proposers to the RFP that was selected via the joint committee and we wanted
to invite them here, essentially, to kind of kick off a reoccurring update to you all on the
progress of their project and how that's going forward. So, we have invited Caleb
Roope to come and present and we will give some time to him and, then, certainly we
can answer any questions you may have as well.
Borton: Okay. Thanks, Cameron. Welcome, Caleb.
Roope: Members of City Council, Thank you for having me. My name is Caleb Roope.
I'm the CEO of the Pacific Companies. We are based in Eagle, Idaho. A 20 year old
company and specializing in housing and mixed use assets and all kinds of different
developments, including public school buildings. Today, as Cameron said, we just
wanted to kind of review quickly on what we are up to and the process going forward
and what we can expect to see with the redevelopment of the property next door here.
For starters, you guys have a process to go through, which is, you know, working on the
transfer of city hall to the MDC and that process has got to play out in its own time, but
while that is happening we are busy doing things under the assumption that that's
ultimately going to move forward and so we are doing our due diligence now. We are
going through, looking at, you know, utility lines and water and sewer and how we are
going to navigate around those and we abandoned the existing alley, do the
fundamental development questions that really scope out what it is we can and can't do
on the site, up to and including whether or not we can make any private acquisitions of
some of the properties that are next door to two of the properties you guys transferred
previously. Through the process we will be working together on amending the existing
development agreement that Josh had with MDC to incorporate the city hall property
and that process will take what it needs to take, but my guess is it's probably resolvable
this year is what we are currently estimating based on what city staff thinks and the
attorney thinks and so we would be interested in proceeding with demolition as soon as
all that got worked out and the transfer happened and working with any existing tenants
in the city hall space. The old city hall space that needed time to relocate, et cetera.
But, essentially, we would take winter and early spring to work on the programming of
the site, get the entitlements all set with you guys, go through the building permit plan
check process, get all the designs dialed in, work on sourcing possible tenants and --
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and users of the -- of the 15,000 square feet of retail slash office space. So, those
conversations are actually starting already, talking to different businesses that might be
interested in coming to the downtown or that are in existing spaces and want to come to
the downtown. But if everything goes according to plan, which I think it will at this point,
we don't have any reason to think it won't, we should be able to start construction
roughly May of next year would be our timing and five years ago and I would have told it
would have taken a year to build this building, but with labor shortages and all the
trouble that we have executing anything anymore these days because of just the overall
busyness of the economy, we have programmed in roughly, you know, additional five,
six months just to -- just to have the space. So, November of -- of, you know, 18
months from now would be roughly our target and so that's pretty much it. Financing
wise, you know, you guys are a high profile city, a lot of people are interested in what
happens in Meridian and especially downtown Meridian, so we have gotten a lot of
inquiries from different contractors, we have got inquiries from banks that are interested
in financing the project. We, of course, have a number of banks that do our work
currently, but we want to work with all them and see what kind of options we have for
financing. The equity is sourced privately. We already have the equity to do the
project, about a 20 million dollar project and about maybe 11, 12 million dollars of debt
and, you know, maybe roughly eight million dollars of equity and that's kind of the
program, so -- so, that's just kind of a quick update for you. I know I threw a lot at you.
You guys have probably heard a lot of that before, but if you have any questions I will
just stop and let you ask those and maybe some things I can give out for the future that
you care about being updated on as to what we are doing. So, I will stop there.
Borton: Thank you, Caleb. Council, any questions?
Little Roberts: Mr. President?
Borton: Mrs. Little Roberts.
Little Roberts: Mr. President. Caleb, thank you so much for being here. We certainly
appreciate it. You mentioned amending the existing development agreement and I'm
curious how that works and so I know that there is to be a new entity that your company
and NovembreWhisky and one of the things that the committee -- the recommendation
was adamant about was that the agreement was with that new joint venture or whatever
it was, since all along Josh has even said you're responsible for the heavy lifting.
Roope: Yes . That's correct. And so, yes, that -- the amendment would include a new
entity that we would be a principal in, as well as Joshua's company NovembreWhisky. I
believe he will have that same entity in there. So, just meaning like instead of having,
you know, the development agreement sort of hanging out there and, then, a new one
with the city hall property, that they would all be consolidated into one agreement and I
believe that's the direction that staff and the attorney are heading now and we support
that idea.
Little Roberts: Thank you.
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Borton: Council, any other questions?
Bernt: One question.
Borton: Mr. Bernt.
Bernt: Is your partner here? I can't tell the --
Roope: Well, I didn't recognize him. I would have said no when I walked in, but I
discovered him.
Bernt: It's so different.
Roope: But, actually, he is here. Yeah . Welcome. You want to introduce yourself? It
might be --
Bernt: Yeah. I'll kidding aside, I do have a question. So, when -- when you talked
about demolishing the buildings, whether it's old city hall -- not worried about that
building, because we still have that in the -- or the other two properties that
NovembreW hisky owns. What's the timeframe of when those would be demolished,
taken down?
Roope: So, I think the -- what I would say is that we would get the amendment down to
the development agreement and get that handled and, then, right away start demolition
in, obviously, just capacity, weather, or anything like that that would thwart us, but I don't
see any reason why that wouldn't happen instantaneously. Also, I would want to check
with the MDC folks just about -- we would just spend our own money on that and, then,
get -- look to get reimbursed from MDC, which is typically how we have done all of our
urban renewal agreements previously. We spend the money and do everything and
improve our costs and, then, we get reimbursed from -- from the MDC. So, we would
do that with our own money right away, basically, as soon as we had the legal issues
worked out and everything was buttoned up.
Bernt: Perfect. Follow-up? Caleb, I just want to make sure that you -- you spoke very
eloquently about it, just making sure that all of the legal ramifications and all the
agreements were taken care of prior to that, you know, take -- you know, tearing
anything down and I know that would happen, I just want to make sure that we are on
the same page with that.
Roope: Yes . That's correct. We also have to do some specific testing. So, every time
you tear down a building you basically have to test for lead and asbestos no matter
what, you know, the structure's condition is and even if it's vacant. So, that is one of the
things that has to happen. I don't know if that's happened yet or not, but that's one of
our due diligence items. If it has happened, great. We will follow that. But lead and
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asbestos have to be abated on any building and so that would be -- well, that has to
happen first before we can actually tear it down.
Cavener: Mr. President?
Borton: Mr. Cavener.
Cavener: Question for either Cameron or Bill, then, in terms of terminating our -- our
lease with the current leaseholder, what does that process look like? I assume that's
something we have already began. Be great to get an update on that particular element
as well.
Nary: Mr. President, Members of the Council, Council Member Cavener, I can probably
answer that. So, in our current lease with the -- with the building, property, it's a 30 day
clause to terminate. We haven't -- because one of the questions I had for -- for Mr.
Roope was when -- when would we need to do that. I mean, obviously, it's not really
the city's desire to do it too early when it's going to just sit vacant. It's going to get used.
So, I think we have to figure out a good timing on that. We would, then, come back to
the Council and get verification and we are okay to move forward with doing that. Mr.
Ritter certainly knows this process is ongoing, so he definitely is aware that there is a
timing, we just -- I don't know what the timing of that specifically is going to be.
Roope: And I can speak to that if you like. I mean, really, for us it's really just -- so that
we can actually start with construction as soon as the nice weather permits us to. So,
you know, that building can come down as soon as you guys are ready or later, as long
as we are ready to go by April, May construction start, especially if we get a nice, early
spring, want to get as much work as we can get done as early as possible. So, I think if
I were just saying what would be ideal, if we could do it in March of 2019 that would be
probably a preferred choice for us, just -- just to have it out of the way and make sure
we can go on unencumbered.
Cavener: I appreciate that.
Roope: Yeah.
Borton: Caleb, one of the considerations in making that decision, obviously, is the
current tenants who Rick is housing would need to, hopefully, participate in the
discussion of what might work best for them as well.
Roope: Yeah.
Borton: You know, the leases, we understand what it is and we understand what the
options are, how it might end abruptly and there might be a legal right to it.
Roope: Yeah.
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Borton: These are some good downtown businesses who have taken some -- some
pretty good risk. The Treasure Valley -- Treasure Valley Children's Theater is one of
them. They have reached out to all of us and reminded us their role in being displaced
and still being a big part of our downtown. So, if there is -- if -- there are those decision
points on when demolition, for example, could take, having those individuals, either
through record or directly participate in the discussion whether there is some
sequencing of what comes down when and to make it fit the schedule to be timely, but
try to be as accommodating as possible to those --
Roope: Yeah.
Borton: -- existing users, because they are as important, you know, to this community
as you guys certainly appreciate, so --
Roope: Yeah. Well, my kids participate in that theater. We just did our little
performance not too long ago.
Borton: Yeah.
Roope: But -- I got three girls, twins at nine and a ten year old, so they all had fun with
the latest edition of that. Annie was the latest one in case you didn't know, but -- so, I
am totally sensitive to it. We encounter it all the time in our development world and, you
know, this project is really a partnership project. I'm being more practical about things,
so if you guys want to wait longer, you know, we just run up against issues, right, if
you're starting a project in October or November, you know, you have got winter to deal
with and, you know, the nice thing about this project is we are not pressed to do
anything, actually, on our end. It's not like we are under some urgency to do it and we
are always facing interest rate risks, construction costs increased risk, those kinds of
things we are always mindful of, but we do encounter situations -- we build a lot of
public schools, you know, and we know that some of the -- some of the schools that we
work with they are in certain leased facilities and they need to move and stuff and so I
think it's just a matter of you guys kind of maybe specifying to me what you would like to
do and, then, we can pivot around it. I was really speaking more of what would be ideal
from an unimpeded way to move forward, assuming that's what everybody wanted to do
as quickly as possible. We also are willing to help work with the community and see if
we can source other locations for folks to be and that's something -- where is there
vacant space, where can we find it. We are under construction on a 200 unit apartment
building over at McMillan and Meridian -- yeah, McMillan and Meridian and we are
about finished up there. We have a community room there. There might be some
things we can do there, you know, just on a temporary basis to help out. So, things like
that. We are definitely willing to work with the existing users of the building and see
what we can do to help make the transition as painless as possible. We know it's going
to be painful either way, but, hopefully, we reduce some of that pain.
Borton: Part of that process and the value to those end users is that certain schedule --
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Roope: Yeah.
Borton: -- as best as possible, whether it's January or March or -- there is a known date
that things are to add and people plan accordingly to relocate, that they know it's
certainly going to happen and schedules met firmly.
Roope: Got you.
Borton: Okay.
Roope: Okay.
Borton: Council, any other questions on timeline process? Okay. Thanks, Caleb.
Roope: Okay. Well, thank you.
Borton: Cameron, you had opened this with the idea that there may be a recurring
update. Is that -- is that a monthly -- we are assuming going forward or it's more
frequently?
Ariel: Mr. President. Yes . That's correct. So, in the -- in the inception we are thinking,
you know, as things will be moving pretty quickly, certainly with the negotiation of
contracts and where your input will be necessary to get those right, we would anticipate
a monthly, but probably down the road when we are kind of through some of that heavy
lifting and it's more into the construction phase that may -- may fade. But, yeah, for the
foreseeable short term we anticipate a monthly update to you.
Borton: Okay. Part of that process when you're preparing that to prepare some scope
of what's to be discussed, you know, reach out to all of Council and maybe gather some
inputs, so if there is questions looming that you know they know and everyone can prep
up, so the discussion is fruitful and --
Ariel: Correct. Mr. President, yeah, if you have any -- any questions, anything that we
can, you know, bring in advance of, that -- that's helpful, too, and, obviously, as staff we
are going to be working very closely with MDC and the development team to try to make
that seamless and -- as you would like it.
Borton: Thanks.
Cavener: Mr. President?
Borton: Mr. Cavener.
Cavener: Just appreciate having the counsel from MDC and the chair here. I just
wanted to give them an opportunity to chime in if there is anything from the urban
renewal's perspective that you need to -- I hate to put you on the spot, but appreciate
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you being here and if there is anything from your perspective that you feel we need to
know. Great. Thank you for being here.
Item 7: Department Reports
A. Fire Station #6 Timeline Presentation
Borton: Okay. We will move on, then, to Department Reports. 7-A. Fire Station 6. Our
recurring timeline presentation. Actually, this is a specific update.
Niemeyer: This is a specific update.
Borton: Specifically, yes.
Niemeyer: Mr. President, Council, good afternoon. We were before you two weeks ago
to give you an update on Station 6. Keeping our commitment of communication,
transparency, and making sure that everybody's in the loop on where we are going,
you're going to have a presentation tonight from our architect Pivot North, as well as our
CMG ESI. Two weeks ago we talked about the timeline, station move in potential. We
are going to present you with two options tonight for you to consider. Have a good
discussion around and, hopefully, get some direction on. So, a little bit of backstory.
We have met with you one on one talking about the timelines and the -- and the
progress of Station 6. The original timeline we got was January, February of 2020.
That accounted for some potential weather, some of those things. Challenged as a
team by the Mayor to come up with a secondary timeline consideration. That was an
accelerated timeline. So, tonight you're going to get that presentation -- or this
afternoon. Not tonight. We are going to talk about pros and cons. We do have the A
team. I think both Pivot North and ESI, under short notice, really stepped up to get this
information put together and that was a pretty big challenge and they rose to it. So, I
know we have the right team in place. I know we do have Keith Watts here from
purchasing. Alex and Dale from Public Works. Want to thank them. I can tell you the
paint's not drying on this at all. Charlie's involved every day, either with the architect or
CMDC or with internal city's ask to keep this thing moving forward as quickly as we can.
So, with that I will finish it up, I will wrap it up when we get done to have a conversation
about the information you're being provided and get some thoughts and ideas and
hopefully some direction on which pathway you would like us to consider. So, with that I
believe, Gunnar, you're going first?
Gladix: Mr. President, Council Members, just wanted to walk back a little bit. You
probably have covered this a little bit before with some of the previous logics, the
schedules and that kind of stuff.
Borton: Excuse me. Sorry to interrupt. You got to go ahead and state your name.
Gladix: Oh, sorry. Gunnar Gladix. Pivot North Architecture.
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Borton: Thanks, Gunnar.
Gladix: Okay. So, we have -- originally when we started the project, based on the
timing coming out of the program concept design phase, one of the key things -- or the
two key things that we were looking at when looking at that schedule were reduction of
risk and reduction of cost. So, looking at how that swinged out to hitting in the winter,
looking at some of those costs, we felt that those were some of the biggest risks going
into the beginning of that project, which drove our think and logic towards, well, let's look
at -- and also, actually, bidding conditions at the beginning of the year seem to be
usually a little bit better. I will let Nick and John talk to that a little bit more. They have
more experience with that. But we were trying to focus on the two things, reduced risk
and reduced cost and that kind of put us into thinking of starting right after the new year,
get the bids, get the construction started in the spring. So, that was the drive factor of
what we had scheduled before and so now moving into the adjusted schedule, which is
the fast track schedule, the way that we are going to attempt to do that is to break our
design into different packages, submit different building permits to the building
department. We will be releasing different GMP packages, which is a guaranteed
maximum price to you, and start construction while still working on -- on design as well.
Borton: So -- so, Gunnar, to frame it for us a little bit, the original schedule to have this
built in the normal course with us undergoing a process now with March 2020, give or
take; right? Roughly. And the decision point is what's the cost -- financial cost and
quality of -- the cost to accelerate that to try and be done October 1 of 2019.
Gladix: Correct. And we have got -- so, I will invite John and Nick to come up and --
Borton: Okay.
Gladix: -- they will present some costs to you.
Borton: Okay.
Marks: Good afternoon. I'm John with ESI Construction. John Marks.
Ploetz: Nick Ploetz, ESI Construction.
Marks: So, as Gunnar touched on there, we -- we are trying to mitigate risk for the
project and the cost associated with that. One of the key things was starting potentially
late winter. We had defied -- with the original schedule that we would be going to
construction beginning of March. With the accelerated timeline we would, essentially,
be breaking ground beginning of November, which, essentially, is the beginning of
winter. The cost associated that we have estimated for that would be an additional
125,000 dollars of winter conditions or weather conditions and that's to, basically,
produce protection for the city and the project against those winter months and
inclement weather that may occur. That -- essentially, that total previous estimate was
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75,000 dollars. So, that would bump our winter conditions to 200,000 dollars, which
breaks down to about 50,000 dollars a month. Concerning other costs, I know Gunnar's
got some design side as well.
Gladix: Yeah. So, the other piece of that, too, is the breaking out of everything into
different packages. So, I -- our team worked with our consulting engineers to try to find
out what the maximum cost to run the multiple packages through the Building
Department would be. So, we -- our number that we thought on the design side would
be a maximum of 50,000 and, of course, those can be not to exceed numbers and can
be run hourly, so you can pay -- the city can pay just for what's needed to complete the
extra packages. Some of that will be some overlap in construction administration for
looking after construction while designing and some of the additional risks we confront
when we do fast track projects.
Marks: And just to clarify on the winter conditions, that -- that is an allowance for the
project. We will only spend that as needed throughout the project and we will
coordinate that with the City of Meridian and a representative -- project manager from
the Fire Department.
Borton: Okay.
Gladix Questions?
Borton: So, if my notes are right, I think there might be a slide that shows the financial
cost. Was it 250 or perhaps not to exceed total additional cost. It's greater than that,
isn't it?
Marks: So, for the weather -- weather conditions increase over and above would be
125. With Gunnar's accelerated schedule, not to exceed would be a maximum of 50
and I believe there was a contingency for the design side that was discussed.
Gladix: Yeah. One of the other items that we -- in a fast track project we -- we typically
recommend that the owners keep a little bit more contingency on their side for
unforeseen conditions that occur due to that process. So, I think we had -- we have an
additional two and a half percent, so 125,000 dollars for a design contingency. So, it all
ends up in both weather conditions and design, it would be approximately 300,000
dollars.
Borton: And if I'm looking at the dates right, rather than completing it February 20th of
2020 that would accelerate it five months to all things being equal, October 1 of '19?
Mark: Correct. So, that's accelerating both design and preconstruction, as well as
construction services.
Borton: Okay. Council, any questions yet? There was some of that to some certain
degree with other construction projects that comes with not only financial risk, but there
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are challenges, as you guys well know more than anybody, in trying to build quicker and
during those conditions. Whether -- I don't know if you guys can comment on some of
the nonfinancial risks that somebody might have in accelerating construction for a
project like this or perhaps -- I know Keith Watts is here. Put him on the spot, if Keith
has some comments to -- to ask of us is to give some general, you know, appetite for
going faster at a greater expense. We are not necessarily voting or deciding the path
today, but if we have got great comfort in accelerating or discomfort, the chief needs us
to -- and the Mayor certainly needs us to weigh in soon, so -- so, that's -- in order to
make that kind of thumbs up, thumbs down thought, it would be helpful to hear what are
those -- in addition to 300,000 what are the other challenges that we might face in going
fast.
Mark: So, a couple of the other challenges that we may have. You know, the City of
Meridian doesn't typically provide separate permits. So, with the split GMP packages,
essentially, we would be designing a core install site package, placing that for permit
and out to bid for the GMP one and, then, once reviewed and approved and the notice
to proceed is provided, we would start construction and continue with the design of the
interior package, which you can see below the dark blue accelerated timeline
construction, we have an accelerated timeline bidding GMP two package. That would
be the interior package. So, effectively, we would be in construction, without knowing a
verified bid number.
Gladix: Yes. You will -- you will have to approve a cost of the first GMP without a final
cost of the rest of the work. So, it just -- that's just a risk that we want to stick within the
budget number. We do 50 percent of the work on the superstructure and, then, we
have a -- still an estimate number for going into that second GMP approval in the next
year. January.
Marks: Yeah.
Gladix: So, it's just one or the other.
Borton: So, how does that go? When that goes wrong what happens?
Gladix: We -- we go over budget, because the market conditions of labor.
Borton: Is there any issue that arises with construction itself?
Gladix: Not with that particular --
Marks: Yeah. Not typically. When we do encounter over budget bid packages on bid
day, we will go out, talk to our subcontracting community, see -- talk to them, see what
the -- what's jumping the price up. We may try to value engineer -- value analysis --
analysis on some of the products. Maybe it's a sole source spec or, you know, there is
just issues with the design of it, you know, the design team and ESI would, essentially,
vet after bid to either make the decision to provide a deductive change order with an
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alternative product or manufacturer or we would talk to the city and recommend putting
the package back out to bid to try and build up some more competitive nature for that bit
package.
Gladix: One of the other items that I think we have talked about is usually the CMGC
process is a -- is a good process because we can work as a team to maximize the value
of the project. So, one of the things that we will have to do if we want to do the
accelerated track is to make kind of a final stop decision in a couple weeks. The plan is
this. The building is this. Everything -- because we have got to go take off to the races
and get the drawings done. So, we won't be able to do any value analysis on some of
the superstructure and those kinds of things. We will be able to do that on interiors and
finishes and that kind of stuff that comes in that later package, but we will have the
opportunity to get as many value items kind of figured out during that design in the
longer term.
Borton: Okay.
Little Roberts: Mr. President?
Borton: Mrs. Little Roberts.
Little Roberts: Mr. President. I don't know who wants to kind of tackle this, because this
is not my realm. Building. I kind of get the impression that we are asking you to do
something that's outside the norm. Is it like really outside of the box or is it just kind of
outside of the box? Because it doesn't sound like we are set up to do it. We have got
to do something different to accommodate you splitting up permits and stuff.
Gladix: My understanding -- from a construction and design standpoint, fast tracking is
-- is a normal thing. We are just responding. Oh, sorry. We are just responding to it,
you know, a little later and figuring it out. So, it's not a big deal for that. From a policy
perspective I do believe the city has not been doing multiple packages for single
projects. So, that maybe a change that we just need to work with the Building
Department. I have been working with them to see what they need to be able to do
that, but -- but, really, the overall thing is we just, you know, managing scope, schedule
and budget and if we want to increase the speed that -- some, you know, effects the
budget. So, that's basically the main message.
Little Roberts: Okay. Great. Thank you.
Borton: Council, any other questions? Okay. Mr. Watts. I kind of hinted I might call on
you before, but sort of the same question from the city's perspective of the -- I mean the
pros would get it five months earlier, but about some of the cons before we make a
decision on how it might go.
Watts: President Borton, Council Members, that is correct. The CMGC statute was
approved a year, year and a half ago, or a year or two ago to allow us to actually use
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the CMGC -- did not take into consideration two GMPs. The process is built for a single
GMP and one of the analogies I use is if you hire a contractor to build -- or paint the
bottom half of your house in the contract and your second contractor -- you don't have
very much negotiating power to get the second half maybe for the same price that you
would expect. So, that's just a basic analogy. And that's -- I think it's one of the reasons
that you typically don't do CMGC in two phases, although construction is fast tracked on
these -- these folks in all the time I'm sure, it's just time is money. So, if you want to
build faster it costs more. The city's experience with other folks at the helm in the
contracting realm fast tracking has kind of been disastrous for us in the past. It's cost
more money. The quality has gone down. We have had contract issues. We have had
lots of other issues. So, our own experience has not been favorable. Like I said, it's
with different folks, but that is the city's experience.
Borton: Again, does it -- is it just an expense issue or are there unforeseen -- you know,
if you have got a value add or quality construction problems that can arise if you go fast
-- faster.
Watts: That's what we have -- that's what the city has experienced in the past. We
have experienced quality problems. We have experienced the lack of value added
design and negotiation. So, it has hindered us in the past.
Borton: I don't ask that to assume there is going to be any problems, but just -- we
seem to recognize those challenges after the fact and when something's completed and
you don't have the ability to go back and correct it, so --
Watts: And the other thing that I would like to add --
Borton: Sure.
Watts: -- you're not in building construction -- in our sewer and water lines, when we
want something done we set a date in the contract and say it has to be done by October
1 and, then, we put 1,500, 2,000 dollars a day liquidated damages. If you miss that day
we start reducing the cost of that contract. That's a guarantee to get your contract done
in a date that you think or that you are requesting. If we are just saying we want to
move in on October 1 and we endeavor to do so, you're going to pay the cost, you're
going to take the risk on without that guarantee, unless there is something additional.
I'm not sure these folks would be jumping up and down about signing liquidated
damages, but that's how to guarantee a date or at least put a value on that date. So,
take that in consideration as well.
Borton: Regardless of where the data is.
Watts: Correct.
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Borton: Okay. Council, any questions for Keith? Okay. Thank you. Appreciate it.
Okay. I appreciate the two paths and the options. It sounds -- in super simple summary
format that it's five months earlier for 300,000 dollars.
Gladix: Yes.
Borton: Thank you very much. Chief.
Niemeyer: Mr. President, Council, that was the presentation that these folks were
asked to do to provide for you. The best way I can describe it as we moved this project
forward several months ago we had a philosophy of cost over time, meaning cost was a
very big significant factor. We know the cost to be increased. I know if you all saw the
Idaho Statesman article about the Boise Fire projects in the city of Boise, their costs
have doubled. We are very conscientious of cost. So, Charlie has been very involved
in trying to bring that cost down and get rid of anything we don't absolutely need to get
that cost down. Option B presents a time over cost, so if we speed up the time we have
a little bit more cost. There is some timing to this, depending on the conversations that
occur with this Council on the direction that you may want to see us go. The
accelerated time requires a decision at some point fairly soon to get them moving in the
timeline that you see before you on the screen. Sticking to our original timeline doesn't
have that pressure. So, as I have looked at as a fire chief, there are pros and cons to
each one -- to each option that you have before you. The pro is certainly on the
accelerated is we move in sooner. We provide service sooner. There is some cons on
that accelerated timeline that is a little bit concerning as well from an engineering
standpoint, a value standpoint. Going too fast may mean -- and this is -- that is a little
concerning, too. So, certainly, those are pros and cons. We are here to get your input,
so I would welcome your thoughts at some point. Direction. I know the Mayor is not
here, but certainly taking back to her the discussions from today's Council -- today's
Council. I keep thinking tonight.
Borton: No worries. One of the -- the sources of this conversation was the earlier
frustrations we have had in the process leading up to before any of this has happened,
right, the original --
Niemeyer: Sure.
Borton: -- planning and construction design and we bought over that and you, to your
credit, have kind of owned how things kind of drug out longer than anyone intended and
so we are trying to remedy that maybe on the back end and -- and one of the hard asks
from the Mayor, as I understand it -- and at least I applaud the hard ask is let's pick a
date, draw it on the board and make it happen. Now, the flip side of that is to make
informed decisions on what's the cost of doing so. Because you certainly can do it. You
guys can certainly make it happen. But going into it with our eyes wide open, is the cost
worth the benefit. So, I love the hard ask to get it done quick and I think it's great that
she's done that. Now we need to make a decision if we are comfortable, understanding
the cost, doing that or -- or keep the original schedule. Again, we are not voting on it
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now, but I think if Council would weigh in on what they do or don't have heartburn on,
that will help steer conversation and follow up for next week.
Niemeyer: Yeah. For us in the Fire Department on the conversation, the -- not to build,
with the direction that it -- create a timeline for us to know which way we go for sure.
Borton: Thoughts from Council on those options?
Cavener: Mr. President?
Borton: Mr. Cavener.
Cavener: Chief, I echo Council Member Borton's comments. I read some of the
challenges and the frustration coming from Council and you and the Mayor said what
can we do to try to address some of that. So, I appreciate -- appreciate the team
bringing -- giving us some -- some options. These are the subject matter experts and I
appreciate you coming and asking for a decision from Council, but not to put it back at
you, but let the station -- we tell them take a shot and what happens when we -- when
we miss it and to Council Member -- on the date on the board, man, make sure that we -
- I don't want our citizens to come back and have conversations with us and the Mayor
and saying why didn't you make your date. So, if you have a recommendation as -- as
the chief that you would like to share with us, we are taking that into consideration.
Niemeyer: I can share with you my concerns. Do I -- do I have one of those two dates
-- to be honest with you, I'm not a builder. Never have been in my life. So, I do rely on
the subject matter experts to say if we did X, we can expect Y. If we did Z, we can
expect A. My biggest concern going into an accelerated timeline is not to shortcut
anything. This project is worth taking the time to make sure it's done right the first time,
that we don't have any short -- my family and I have built three homes over the course
of our years and they are solid, go up, they are straight and when the sheet rock goes
on it doesn't crack. So, that was -- that was my biggest concern about the two GMP's
and that process. I don't know. I'd like to come before you with a guaranteed maximum
price on the entire project and the accelerated timeline does not offer that, so we would
have to go into that with eyes open. If you ask me is it better to get firefighters in the fire
station sooner, I would say absolutely. I think we all can agree to that. But as far as the
projects itself and the quality of work, I would probably lean towards the other. Hope
that -- that was a total political answer.
Cavener: Clear as mud. You would make a great council member.
Niemeyer: I was. I'm getting good.
Palmer: Mr. President?
Borton: Mr. Palmer.
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Palmer: So, clearly we have got three factors to determine here. Time , money, and
quality risk mitigation. The only scenario that I didn't -- and to me all -- all three should
be considered equally and considered equal and the only scenario that provides for two
of those is the original timeline. So, to me two-thirds of the three equal option -- equal
considerations are covered under the original. So, that's where I lean. Not lean. That's
-- whatever is a little bit stronger than lean. Tilt firmly on that side.
Borton: Okay.
Cavener: Mr. President. Sorry. I think if -- if we didn't have the scenario that would
have Station 6 being able to be operated out of Station 1 at least temporarily, we have
got the truck on order, we have got the staff, feel confident in their ability to be able to
manage any challenges that are in front of them from an administrative level, I don't see
the -- our taxpayers get a stronger rely on the expenditure of 300,000 dollars to get the
station open up a few months earlier. Because the station is going to be in our
community for a long time and years from now nobody's going to recall that we got the
station open three months earlier. I haven't heard the compelling administrative case for
getting it open sooner. In fact, quite the contrary, for many of our staff really voice
some concerns about if we accelerate what that could do to the overall quality of the
project, so -- and I know we are not making a decision, that you're looking for
recommendations. I'm supportive with keeping the timeline as is, but appreciate your
due diligence as the chief and as a team to come back and at least give Council the
opportunity to consider something different.
Bernt: Mr. President?
Borton: Mr. Bernt.
Bernt: So, it seems as though that -- you know, we all know this project is behind
schedule and I think that there has been a little heartburn because of it, not only from
this Council, but from those -- all those who are involved from citizens, from different
stakeholders and those who have been watching this project closely. I feel like, you
know, we have asked for an expedited assessment solely for the means of where we
can do it quicker, but, then, it's going to cost more money and I just -- I just -- it's really
hard for me to wrap my arms around that, to be honest with you, especially since it's in
the middle of the wintertime and so the greatest unknown isn't necessarily a cost factor,
but it's Mother Nature and if there is someone in this room that can guarantee me that
this is going to be a mild winter, then, we can go into business together and make a lot
of money. It's just not -- it's just not going to happen. There is just nothing where you
can tell what's going to happen with, you know, Snowmageddon or, you know,
something similar or even something in that realm that would, you know, cost more
money, but, then, we may not even get in at that time frame because of unknowns and it
certainly would cost a lot more than 300,000 dollars and so with -- with the -- with the
fact that there are no guarantees with the expedited process with -- with what was
stated, previous to -- we haven't had a lot of success in these type of projects, I would
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probably lean more toward let's stick to the timeline, let's get it right and, you know, go
from there.
Borton: Thank you, Mr. Bernt. Any other comments? Any other leans?
Little Roberts: Mr. President?
Borton: Yes .
Little Roberts: Given the information -- and thank you so much, team, for coming in and
-- and putting this together for us and things. Yeah, I lean towards sticking with the
original timeline, trying to move it up that hopefully we will have a very mild winter and
things will be able to run smoothly, but depending on Mother Nature, we could be at a
complete standstill anyway. So, I kind of lean, since we are talking leaning, lean toward
leaving the regular timeline.
Borton: Chief, I think you have got some consensus on direction.
Niemeyer: That's what I hear.
Borton: Yeah. I agree as well. I think it's great. Again, valuable information to have. I
appreciate the team putting this together of these options. I don't necessarily -- knowing
now the cost that it would outweigh the benefit and -- and this is a long-term asset and
we want to have it done right, so --
Niemeyer: Well, Council, I think we have heard you. We will take that back to the
Mayor when she gets back, but I think as of now we will continue to move down our --
our previous timeline, unless it comes back to you for another consideration.
Borton: Thanks, chief.
Niemeyer: Thank you.
Borton: Mr. Watts.
Watts: I just had one more comment or just a reminder. We talk budget and we talk
construction estimates back and forth. I should remind Council that we do have a
budget, it's 3.9. So, if we -- I'm going to talk process for a few minutes. If we move
forward with the original concept, complete design, you know, you decide to go ahead
and finish the bid project and put together a GMP amendment to bring back to the city
prior to that -- during that same you would have to do a budget amendment prior to the
amendment, because we can't ask for a contract if we have no funds allocated for it, so
we would need to do a budget amendment for the difference in the 3.9 and when the
GMP comes in and, then, would execute the GMP.
Borton: Okay. We will be able to talk about that.
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Watts: Okay. Thank you.
Borton: Thanks, Keith.
Bernt: Mr. President?
Borton: Mr. Bernt.
Bernt: And we are comfortable with setting a date -- a move-in date of January 31,
2020, today? Why is everyone laughing?
Borton: It got really quiet. Not perhaps there yet, but -- any other comments on Fire
Station 6? Okay. Thank you again for coming. I appreciate it very much. Hopefully
that's helpful direction.
B. Citywide Strategic Plan Update
Borton: 7-B, Citywide Strategic Plan update, which would normally be presented by the
Mayor. As you know she's unable to attend, is out of town, and so Vincent gets the
laboring oar and will provide some update. I talked to the Mayor a little bit about it and
at least the structure of this -- and it sounded as if this is happening every six months
and the spring one -- the spring update will include the -- the red line, so to speak, of the
objectives, here is what's been completed and here is what's been removed. Here are
the dates of completion. Here is what's been added or proposed to be added and the
living document changes in the spring and this is the mid-year update, how that is
progressing. So, things aren't necessarily coming on or off right now, but you're going to
provide some context as to what's -- what's moving on the direction you got in the
spring. Fair summary?
Koontz: That sounds about right.
Borton: Take it away.
Koontz: President Borton, Members of the Council, from the Mayor's Office I just want
to pass on our sympathies and thoughts and prayers to the Mayor on her current
situation and, you know, we are -- we are just with her and, you know, we are thinking
about her right now, so --
Borton: Hey, Vincent, we are going to have you get that mic right up close to you.
Koontz: This one?
Borton: Either one. So, everyone online can hear and watch.
Koontz: Can you hear me now?
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Borton: There you go. Much better. Thank you.
Koontz: So, today's going to be an opportunity for a status update on our citywide
Strategic Plan. We are going to cover the total objective completion status. We are
also going to talk about our tactics and overall completion since last March. We are
going to have our departmental close outs. There is a couple that are being closed out
today that we are going to report on and those department people are going to be
reporting on that. We are also going to report back on a couple of follow-up objectives
that we said we would bring back every Council meeting and, then, we are also going to
report back on our high priority updates and, then, any next steps or questions you
might have. I will try my best to answer any questions on those objectives. I also have
some people in the audience to help me out with that and, hopefully, we don't have to
do that and if -- you know, if we have got questions that need to be answered I will have
the Mayor, you know, come back to you at that point. So, let's move on to what we are
going to be doing today. So -- so, first thing I was wanting to talk to you about would be
our current progress on our objectives. We are currently at 19 percent complete. We
have completed a total of 12 objectives in our strategic plan out of the 62. Last October
when we reported we were at six completed strategic objectives and so -- and also, in
addition, we have nine strategic objectives that are due before the end of the year. So,
in February when we do that update we should have a significant amount of strategic
objectives to report completed and explain how our performance measures are being
met on those strategic objectives. Next slide is the total plan completion. This
represents the total of 374 operational tactics that are involved in the completion of the
strategic plan. We are currently sitting at 44 percent complete of the strategic plan
tactics. Twenty-two percent are currently in progress. Last March we updated you at
36 percent and from almost a year ago we have gone from 22 percent to 44 percent
complete in our tactic status report. As I mentioned before, we are going have close-
outs and follow-ups. We have two that are going to be recently closed that departments
are going to report back on. You have also asked previously as Council that we report
back on the urban renewal district 1-A-2 and 2-A-2 the prospect of partnerships needed
to cultivate businesses and jobs. So, we are going to report back a little bit on that.
Brenda had also covered a little bit of that information at one of the previous Council
meetings a few weeks ago, so I'm not going to reinvent the wheel and cover everything
she covered, but I will give you a little bit of -- a few nuggets that are additional to that,
so -- so, 1-A-2. A couple things that I wanted to highlight on the urban renewal district
with some of the occupied properties. We have got Primary Health that's opened since
the last March update. Epic Shine Carwash, Ten Mile Creek Retail, Paylocity and
Horrocks Engineers, totaling almost ten million dollars worth of permanent value at that
time. I have also got a little bit of information about some of the things that are in
progress that you might find interesting. Two hundred and forty unit lots are underway.
We have -- the Paylocity building is currently 75 percent leased. The Magellan building,
which includes Brighton, is 25 percent pre-leased. We also have the Ameriben
expansion, which is going to include 150,000 square feet of additional space and
Ameriben will occupy 90,000 to 120,000 square feet of that facility. There is going to be
an additional new class A office building that's going to be to the east of Paylocity
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upcoming, 80,000 to 100,000 square feet of -- square feet on that. There is also a cool
gym and lift center, 10,000 square feet. They partner -- they partnered with Kristin
Armstrong, which should open in March of 2019, and that's about all I have on the
information on that one, but that should be pretty interesting -- interesting. So, in total,
there is a perspective of 260,000 square feet of prospective tenants in the Ten Mile area
in those buildings. So, a significant amount of -- of business activity will be going on in
the urban renewal district. 2-A-2. I mentioned that, you know, Brenda covered some of
these things. This is to develop and maintain a broad spectrum of partnerships needed
to cultivate diverse jobs and businesses. We are going to talk about -- I'm going to talk
about the performance measure one, which is to maintain and expand the membership
at the Meridian Economic Development Steering Committee. Brenda and Cameron
both mentioned to me that they are going to be using the ready team that was
previously mentioned to assist in the implementation of the targeted industry analysis
that's taking place and they are going to use the ready team to provide feedback on
those trade industries that they -- that we come up with from Logan Simpson, from the
consultant and the -- the enhancement that was brought forward and so they are going
to be using that ready team and the economic development steering committee to
provide insight and additional feedback on the target industries and how we should
proceed and use those. This -- this is kind of new. We didn't do this the last time we
presented, but talked with the Mayor and we had a few completed objectives that had
some changes that we would like to report back on and/or -- it is some important
information that Council should be aware of. So, on 4-D-2 the develop -- the
comprehensive family focused health and wellness program for city employees, there is
a federal court ruling that vacated some of the provisions that have to do with our
wellness -- wellness incentives that we currently put in place. In response, we had to
change the way we do our biometrics and health risk assessments and so they made a
couple changes with the health and wellness benefits committee, they are going to see
and decouple the wellness benefits from the -- from the medical plan and the committee
is going to remove them at the premium discount just tied to the biometrics and, then,
give it to everyone. Now, it's -- it's not going to be a substantial cost difference, because
only about five percent of the city employees were not taking advantage of that
discount, but wellness works is an important part of our program for the city and they
are making -- we are making additional -- HR is making additional meetings in the -- in
the departments to talk -- talk to the employees about the importance of it, even though
it's now no longer coupled with taking and doing the incentives. So, if you have
questions about that I will be happy to answer them, but we don't -- I don't have an
exact cost on -- on that, but it's fairly minimal, because most people were already
participating in that 15 dollar discount in the program. Let's see. Go back. And, then,
on 5-C-1, research and identify a catalog of long-term funding mechanisms and
contributors for supporting arts and culture. Got a little bit of an update on that from
Hillary. So, during the past -- past year the arts -- Idaho Commission on the Arts budget
was reduced, so they suspended their public arts grant opportunities for the time being.
No estimate on time frame for reinstating. However, the Meridian Arts Commission will
keep a close watch on additional grant opportunities and partnerships to help with
upcoming installations. So, just wanted to make you aware of that. I get to hand this
over for a couple minutes. Come on up, Dave.
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Borton: Welcome, Dave.
Tiede: Thank you. Council President, Council Members, happy to be here today. So, I
have one slide to go over with you and it is Objective 3-C-3, develop and implement
technological and communication contingency plans and programs for continuity of city
operations. Quite a mouthful. What we did last year was we updated our disaster
recovery plan. We met with each department and prioritized needs and to categorize
those into recovery point objectives and recovery time objectives and, then, we worked
with the Mayor's office, Kaycee Emery, to develop outwards communications for an
outwards facing communication plan, which, quite honestly, she did most of it, which
was great. And, then, we developed a vendor assistance plan. So, moving forward you
see a few performance matrix that we have up on the screen in front of you. I'm going
to cover a few brief acronyms here just for your information, you will see RTOs, RPOs
and RTAs on here. Recovery -- or RTO is recovery time objective, which is how much
time it takes to actually get service available again. RPOs are recovery point objective,
which is how much data loss can we sustain. And, then, recovery -- RTA is recovery
time actual. So, what -- what do we actually do when we had some situation happen.
So, our goal, as you can see here, is to do regular updates to our disaster recovery plan
and, then, actually exercising on a regular basis annually. When we do that we would
like to see that our recovery time actuals meet or exceed our objectives on both the
recovery point and recovery time. If they don't, then, you need to communicate with the
department and reevaluate. Hey, do you guys need something tighter than what we
have right now or what we are able to meet or do -- what we have, does that work for
you. If it works, then, great, because that means it won't cost us anymore money, but if
it doesn't work and you need something better than we have, then, we will have those
discussions and figure out where we need to go. Those are our measurables we have
and we will be checking on those annually -- every year. As it currently stands we --
because we are implementing here we didn't have a true exercise, because we are still
in the implementation phase of the disaster recovery plan, but we have had at least one
issue where we had to revert a system back to a backup and our recovery point
objective and recovery time met -- one met, the other exceeded what the department
requested. So, that is what I have to report. Any questions?
Borton: Dave, is there -- on this one when you -- when you -- a plan is developed, is
there a -- like a document that -- that is adopted that kind of outlines the internal
operations to accomplish this recurring task?
Tiede: Yes . We have a plan that we developed -- to go through the actual updating of it
is actually in our ticketing system so it just creates an automatic reminder for us
annually, saying, hey, you need to go do this and it's assigned to somebody to work
through. But as far as the actual recovery steps, we haven't documented that, because
it changes pretty often. I mean depending on the system it could vary from system to
system, but the overall standard operating procedure for everything and how we are
handling it is documented.
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Borton: Okay.
Tiede: I was not asked to present that to Council, but I do have that if you're interested
in it. It's a very exciting read.
Borton: I only asked because there is some -- some of the objectives that we have,
they at least initially talked about, you know, supporting, you know, disaster recovery.
Well, using language like that you never accomplish the objective when, actually, the
objective is to establish a -- kind of a finite plan and process to ensure ongoing X, Y and
Z and I know HR we talked about it with, you know, compensation and benefits. Well,
you never get done doing that, but you perhaps create some structure to a plan that that
objective can be completed and, then, implemented year over year.
Tiede: And that's what we did. We created a structure to say, hey, look here are the
systems, here are each department's needs for recovery times, recovery points, so we
make sure we align with that and, then, we said how we are going to accomplish that.
In this case it's some technology that we have that's part of our system -- our main back
end infrastructure. We make sure we apply that. When we bring new things up we go
and exercise it annually. That's usually on our big desk DR date where we actually will
take systems offline. It's usually early in the year on a holiday, because we take down a
lot. And, then, from there we just go through and execute, update it annually, so -- but,
like I said, happy to share if that would be of value.
Borton: Council, any questions? Okay.
Coles: Vince, do want me just to take this away? I think I'm going to. Mr. President,
Members of the Council, I'm the next slide up here. I will just do it from -- from my seat
right here, let Vince stay seated. As you can see on your screen, the 5-C-3 is about
connecting and promotion of the arts in the community and so Hillary really has done a
lot of work with the commission over the past year to accomplish this particular
objective. Some highlights and some notes. You can see the performance measures
there. The first performance measure is around a showcase event that's held annually
and the second is about educational information. So, in regard to that first performance
measure this past week, we just had Art Week here in Meridian and so that satisfies that
performance measure. We feel like that is a showcase event every year within the City
of Meridian. It's finding its sea legs and every year will continue to -- to grow and to
improve and to get better, but that is performance measure one. Second about
educational information, a promotional plan has been developed under home of Hillary
and the Arts Commission and to Council Member Borton's question to David just a
second ago, yes, that is a document that lives and breaths within the clerk's office. It is,
essentially, a checklist of sorts that when art is installed within the City of Meridian, kind
of a checklist is gone through to say new art has been installed, now how do we inform
the community, how do we connect the interested parties that want to know about art
and art opportunities in Meridian -- how do they know about that and so it's kind of a
rundown of how we get the message and the word out about new art being installed
within the city. Now some other items of note on this particular objective, Hillary, the
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Arts Commission, together worked with Dave and his team to create a digital art map, a
story map, if you will, of all of the art installations within the city. That is on our website.
It is currently live. It's in the Meridian Arts Commission section of the website. You can
see all of the art installations within the city and that was created with, like I said, Dave
and his team. I believe that, looking at my notes here, is all as it pertains to this
objective. I do want to note -- and Dave kind of alluded to it and you as well, Council
Member Borton, that we believe that this particular objective, while it may be done and
checked off for the time being, really is kind of a living and breathing objective, that as
new opportunities that relate to the funding mechanisms that Vince talked about earlier
as it relates to arts, that there are changes throughout the year that -- now we have a
promotional plan in place, but it's just implemented, so now we need to measure its
effectiveness and we haven't done that yet and so in the next iteration of the strategic
plan perhaps this objective comes back tweaked a little bit, because it continues to live
and breathe and grow as the city grows, as art opportunity grows within the -- that --
while it's checked off now, it doesn't mean now we are done with it, it just means now
we are working the plan. So, I just wanted to throw that out and let Council be aware of
that as well. And I will stand for any questions you might have.
Borton: Thank you, C.Jay. Any questions? Thank you. Vincent, who is next?
Koontz: Thanks, C.Jay and Dave. Appreciate that for the valuable information on that.
All right. This is the meat of the presentation or so. High priority updates. So, we are
going to update Council on all our previous high priority items. We are also adding in
tow new exciting items, the objectives of 3-D-2, performance measurement, and 3-D-3,
continuous improvement. So, we will report back on those as well. We did not
previously report on those, because they were in progress. All right. 1-A-1. This is
reinvigorate the Destination Downtown plan, gaining broad and strong support and
positioning of the plan for implementation. So, a couple of current efforts and highlights
that I wanted to talk about on that would be the Pine Avenue corridor is nearly complete.
I think there are some cars going down, even though it's closed. But, you know, that's
okay. Old city hall approval and subsequent developments currently in motion. We
have set meetings -- believe Cameron set some meetings with deChase in order to
continue momentum and build on more developments and if you had anything to add on
that, Cameron, maybe at the end we can -- you can note what the process is on that. A
couple of ongoing actions related to the subjective. One, we are also working with
Cameron and Parks are looking at potentially bringing a marathon through the center of
town at some point in the near future. Also the Main Street Market is completed, so
Colin is going to be meeting with some key stakeholders and conversations with a
potential partnership with MDC, but I can't really allude to that, because he hasn't had
the meeting yet, but he will be bringing that back at some point in the near future. The
summer interns created a downtown database of businesses in order to assist in
creating better events and look for gaps in businesses that will look to expand from
downtown activity. I know the -- it was the summer interns that -- for the work life skills
that came in. Staff and MDC are currently developing -- developing incentives slash
disincentives to spur developments in downtown. Cameron is also going to be following
up with MDC on any tactical and visioning changes with the MDC and Ashley to see if
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they need to make any visioning or tactical changes to the Destination Downtown plan.
MDC also has -- also has an application underway with Union Pacific with appropriate
property with more updates to follow on that and so at this point we are on track to
complete that objective by the end of the year, but it may require a little bit of listing on --
you know, MDC's part to see about the Destination Downtown plan. I don't know if you
have anything else you wanted to add on that, Cameron?
Ariel: Mr. -- Mr. President, appreciate Vincent's help with kind of the documentation and
follow through on this, but I think a lot of what's going on is really down there. Are a lot
of these things are in various stages of progression, some of them very infantile. I
mean you mentioned, you know, the potential marathon, things like that. They are more
of a, you know, conceptual stage, but, then, you also have things like the RFP Pine
Avenue, those things that are, you know, further along in -- in -- in their progression and
almost to completion. So, we are just excited. Bottom line with all that's going on in that
regard -- and, obviously, you know, you support of a lot of these things and making that
a priority really, you know, makes our work that much more real and focused. So, we
just appreciate the ongoing support in this regard particularly, reporting back ongoing
with these items.
Koontz: Any questions on the subjective?
Borton: Any questions? No. It's a quiet -- a quiet afternoon.
Koontz: I like it. All right. 1-B-1. This is one that was tied at least to the
Comprehensive Plan. We previously reported that this was zero percent completed. It
is currently 15 percent complete. Most of it's aligned with the project timeline with the
consultant and so many of our strategic objectives, more than I can count, are actually
attached to this objective and because of its completion we will see substantial
completion going forward. So, now that this one's in progress we will see a lot of other
strategic objectives moving. Logan Simpson has currently audited our plans, studies
and policies related to the comp plan. Logan Simpson was also assisting currently in
creating and defining our market goals and will be doing that as part of the comp plan
exercises. Phase one -- phase one, the foundation was complete a few months ago.
Fifteen hundred people participated in either in-person or online surveys. Phase two is
currently in progress. It should be completed October. About 250 people have
participated in the visioning survey. More to come with the additional events that are
upcoming with Meridian Business Day and Community Block Party. Number four
should take about 12 months and so this objective should wrap up close to November of
next year and with the comp plan draft and general adoption at that point. They are
also going to be doing a SWOT analysis and market analysis, which should be
complete around November, which will inform our targeted industries and other -- other
programs and, again this -- this objective should be completed in November of 2019. 1-
C-1, codify and establish areas of impact boundaries. This one has been moved out
significantly, because of just little progress on the areas of impact. I know Bill Nary is
working with Jerry Mason over the pros and cons and looking into a path forward with
AIC and a possible legislative solution with this particular objective at this point. So, it's
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moved out at this point probably until at least this legislative, if not the next legislative
session for completion, because of the lack of progress at current on this one. So, don't
have much else to add on that, but that's kind of where we are at. Reality, so -- and 2-
A-1, identify, develop, and utilize tools needed for the successful attraction and retention
of jobs. Brenda had mentioned to you a few weeks ago that she had been looking at
incentive packages that -- they will also be aligned with the target industry analysis and I
think C.Jay is passing that out right now to you guys, just to get an idea. I don't know if
any of you have seen these yet, but this is her current bidding package that -- that she's
created. We also -- I also want to just provide a brief update, because Brenda
mentioned it last time, the strategic plan update that the opportunity zone, if -- if you're
unaware where it is, the only opportunity zone that was created by the tax code
package in 2017 is the area bordered by Meridian, Cloverdale, Fairview, and I-
84 and investors in that area will receive tax incentive based on the projects or
investments, i.e., for capital investment, capital gains reduction or appreciation,
exclusions. Somewhat in excess in this -- in this -- this objective is tied pretty much to
the targeted industry analysis as well. You will see a pattern with that on a few of these.
But this one, along with the relationship management software that Brenda has been
looking to -- to use, will make this objective substantially complete. The voice of
management software is called Executive Pulse and she provided a couple of benefits
to me on tracking business relationships. They use SalesForce. It's very similar to that.
But it's got a very expansive open -- open market, so you can see and really -- you can
really get information about it and various stakeholders can get the information realtime
and it's got a professional -- professional reporting, data sets, and matrix that are
essential to Brenda and economic developments, you know, overall viewpoint and, you
know, what -- what they are able to provide to both the Mayor and potentially the
Council on what she's working on. That one's due to be completed 2018 and that's one
of those nine objectives that should be complete this year, based on those -- the
industry analysis and the software rotation. And 2-A-3, the only tactic that's left on this
one is tied to the industry analysis -- the analysis that Logan Simpson is doing, so there
is not much to say about it, other than Logan Simpson will be doing the targeted
industry analysis profile, a SWOT, and they will not only be doing the SWOT analysis,
but implementing it and including it with -- in conjunction with the Comprehensive Plan
update. So, they can take into account transportation planning, infrastructure, and also
trending industries moving forward, so they can make a better assessment of what we
are going to look at as far as target industries and integrate them into the
Comprehensive Plan. So, again, this one should be substantially completed by the end
of the year as well, so -- and, again, this is dependent on the industry analysis. 3-D-2.
Improve citizen access to government. This one was 70 percent complete in March.
Now 90 percent complete. We have our telephone town hall slated for September.
Robert has developed an implementation plan that is currently being executed. We also
have drafted performance indicators to assess how we are doing as far as our outreach
strategies to the public. The enhanced timeframe with the -- with the software
implementation has run into challenges because of lack of qualified individuals that are
able to implement and execute the software. So, we will bring that back and we will
also have a discussion about -- and bring back information found in the city -- or town
hall at a later date. This one is due for completion in March of 2018. Okay. 3-B-1.
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Develop cost effective and competitive benefit plan. So, this one was previously
reported at 60 percent. We are currently 95 percent. Apparently has important
updates. This one should be completed by the end of September. So, it was close to
being completed before the presentation, but it's still got a few things to work on.
Benefits -- our benefits committee completed our guiding principles activity, mission and
vision statements for a benefit process. Mercer provided a timeline and a strategic
roadmap, which will influence and continue to guide our benefits process going forward
and the benefits community will evaluate that roadmap yearly -- on a yearly basis to
determine what our benefits future will look like. So, as soon as that -- as soon as that
is evaluated by the benefits committee this objective will be completed. But, again, it
will have ongoing applications with the plan and roadmap that's been created with the
assistance of the department and our -- and our consultants. 3-D-3. Develop a
succession program. This one was previously reported at 15 percent. We are now at
31. Succession planning groups. One and two have been identified for key critical
positions. Group three is nearly complete with only one department left. This -- all key
critical positions will be due by September 21st. The remaining components can be
completed and data will be analyzed and individual programs will be established for
those key positions for the succession planning program in the city. This one is set for
completion in October as well. So, once that final department finishes, they can
complete the rest of the analysis and implement the key positions and -- and their
associated plans to those key individuals. 3-D-4 is developing an employee
engagement program. This one was ten percent complete in March. Now, 40 percent
complete. Recently completed our citizen survey. Review of existing engagement
programs has been conducted and completed. The Mayor -- the Mayor has also
reviewed our existing identification programs and any modifications that have been
recommended and the leadership is currently looking at those modifications at this time
and so that's where we are at. That one is not due for completion until early 2023. 3-B-
5. Develop and maintain a competitive compensation program that enables quality
recruitment and rewards and encourages high performance. On this one it says ten
percent complete, but a lot of the -- a lot of the components of this are towards the back
end of the objectives. So, this one hasn't shown a lot of movement, but there is work
that's being done inside of it. The market review and wage increase was completed and
recommended for fiscal year FYI-19 budget. Our police STEP plan was recently
completed. Fire wage study in year two of the internal alignment from HR was recently
completed. Final year line review and, then, the exit interview analysis is currently in
progress. The compensation committee is meeting in October to discuss changes and
review data gathered by HR and the consultant and, then, changes recommended will
be brought forth to leadership for review. This one is estimated completed sometime
early in 2019. This -- this objective 3-D-1 is align resource systems and employees to
meet strategic objectives and priorities. In the past 11 months, as I mentioned earlier,
we have moved from 22 percent complete to 44 percent complete on the strategic plan.
We will be -- I will be working with the department directors on a gap analysis that will
allow us to complete the remaining strategic objectives on time with necessary
resources that the directors believe are needed to complete those objectives. At that
point, I will develop a plan to address gaps in policies, budget, and revise staff
responsibilities if needed to complete the remaining strategic objectives in the next two
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years. And that will be completed when the strategic plan is done. 3-E-2. This is one
of the new ones that was being reported on. It's zero percent complete, but there has
been some work done on it. I currently have been working on assessing the current
environment, gathering data, and evaluating current processes, asking departments
what their version of premier looks like, what's not so premier in those departments and,
then, what their priorities are for some of the data they want to collect and evaluate in
the department for their operations. We have also been discussing short and mid-term
and long-term goals on those common success -- and what the success points look like
and, then, we are also building capacity for data and what will be tracked, what success
looks like, what we need to test still. So, that's kind of in the initial phases, but should
have substantial completion on that by the end of the year, developing those initial pilot
performance -- performance indicators, performance matrix. Some of the departments
are a little further along than others, but we will provide some more updates on that
probably the next strategic update in February. 3-A-3. Develop a citywide continuous
improvement program. This one was zero percent complete. Has started recently
partially due to the investment we made in the -- in the Peak program with Brian Elms
and -- and our continuous improvement process. Peoples used in Denver to realize
multi-million dollars worth of savings and -- and not just in like lean systems or other
process improvement techniques, but use a variety of different methods to -- to
determine whether or not a process is efficient, effective, or meeting the needs of the
community and so this one's going to be, you know, long term -- long-term investment.
We have -- with the -- with the Peak training that we are going to be doing upcoming,
we are going to train an additional 25 individuals in what we already experienced. I
know, you know, Anne's already been through that and a few others. The leadership
team found a lot of value in that. We are going to have an additional 25 individuals
trained in the same process and, then, Brian Elms is going to come back and train a set
of trainers, so we can train our own people on how to do it and, eventually, we will have
a whole team of continuous improvement and change innovators in our city. So, I look
forward to that -- to that -- that piece, but -- so that -- we are also currently awaiting
contract reviews, part of the process improvement evaluation, you know, kind of alluded
to some of the things we were talking about earlier with -- with the fire project and a few
of those other capital projects that we have -- we have been working on, but more to
come on that, but we are currently doing a process improvement evaluation on some
contracts, so -- so, we will come back to that at a later -- at a later date. I'm almost
done. Homestretch. All right. 3-E-4. Institute a priority based budget system to meet
the adapted level service expectations. This one was 50 percent -- now 55. Brad has
been working with the support departments and has completed the cost of government
initial stages. Currently he's working with Parks and Rec conducting their programs.
Essentially, what he's doing is identifying what programs people work on, what
processes people work on, what they spend their time on and, then, associating that
with the costs of the personnel in the city. So, you know, those are some of the initial
steps in the -- in the cost of government program. So, he's currently working with those
departments and we will move in some of the other departments in that -- in the near
future. 4-A-4. Employee programs. Identify gaps to enhance the community's
perception of public safety. This is a police objective that was reworked in March. So,
we only completely changed this objective to make it more achievable and more
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meaningful. A couple of key highlights. The public safety PIO has been posted for --
and will assist in the strategic nature of this -- of this objective. A working group will be
established in the police department to review our existing and future policies, gaps in
service, and we will use this data to make process improvements and evaluate the
current programs that are in the police department to see if they are really making a
difference, to see if they are really working, if they are doing what they intended and you
move forward from there. A c ouple of highlights. Crime prevention strategy
management has been created, set for implementation in 2020. A c ouple of key points
would be proactive business community, communication about -- about crime
prevention and, then, reduction in crime and disorder and, then, expansion of regional
collaboration with other partners. So, the first one, it's also been working on expanding
crisis training. All the officers -- they would like to be able to have that in effect in the
next two years. And, then, I was told by the chief that the new basic police academy
training has been delayed a little bit. They have -- they have developed that and
currently talking about implementing that in -- sometime in 2020 as well. And I think
that's it. So, if anybody has any questions. Our next up would be the strategic plan
review and refining in 2019. If you have any questions on any of the things I talked
about I stand ready.
Borton: Vincent, thank you for the update report. Council, any questions?
Bernt: Mr. President?
Borton: Mr. Bernt.
Bernt: Not a question, just a comment. Thank you, Vincent.
Koontz: Sure.
Bernt: Well done. And we met and discussed a little bit about this and I love it that
you're taking this and the little tweaks that you're doing to it. So, thank you so much.
Koontz: Thank you. Appreciate it.
Cavener: Mr. President?
Borton: Mr. Cavener.
Cavener: On that note I -- I had the opportunity to spend part of my Friday afternoon
with Vincent about the plan, vision casting, talking about where things are headed. If
Council Members haven't had a chance to do that yet I would really encourage you to
get on his schedule. Vincent's a great addition to the city and I think it's -- it's important
for us as Council to dive into that and have kind of a very candid and free flowing
conversation about our feelings on the plan. There is things that we would like to see in
terms of these reports. It's unfair to staff to come and kind of feel like it's a conference
where you're presenting a lot of information and we have to take in a lot of this
information and one of the things I applaud Vincent is that he's open to that feedback, if
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there is ways that we can get this that's more digestible so it's not drinking out of a fire
hose, he and the Mayor are open to that. So, I think those conversations with them one
on one are important to do, something I would encourage Council Members if they
haven't met with him to follow through on that.
Borton: Right.
Koontz: Yeah . I look -- I look forward to it. It's -- it's a -- it's interesting to get the
perspective of the -- of the Council at all times, so --
Cavener: We are all different.
Koontz: Yeah.
Borton: Interesting. Any other questions? Thank you, Vincent. I appreciate the report.
Koontz: Thank you.
C. Council: Commission and Board Updates
Borton: Council, Item 7-C. We gave this up in the last week. We did this in the spring,
Anything -- I apologize, but we were going to use these workshops for the -- if there is
something of unique interest or reports for those outside agencies that we are assigned
to, have time to kind of get a little quick heads up on those. So, if you have something,
great. No worries. Councilman Cavener.
Cavener: Thanks, Council Member Borton. I'm happy to start. The Transportation
Commission has some vacancies, so if you know -- I know as Council Members we
often find ourselves talking to people in the community that have a desire to serve and
to be involved, so there is an opportunity there if you only want to encourage them to
apply and meet with the Mayor about that. The Transportation Commission meetings
typically happen the first Monday of the month. We had a holiday on this Monday, so
we did not meet at our regular time and I was unable to attend the rescheduled meeting.
I also sit on the VRT executive and general committee. We have had a lot of
presentations from VRT that pretty much summarize a lot of the dialogue that's
happening at the board level, but I guess I will -- I will place maybe for consideration for
us as a Council or for the President, if the Mayor -- talk to her. Meridian is the only city
that participates on VRT that does not have the Mayor involved at the executive level or
at the general level. One of the things that I'm finding is that more and more requests
are befalling on staff to help or participate and as a member of the Council who
oversees budget it's always been a struggle for me to provide any type of direction or
feedback about staff. I know that's one of the reasons why the Mayor's talked about her
involvement on MDC, is the request that fall on staff. So, this may be a -- I know we
sometimes look at the new fiscal year to redo the liaison assignments and it may be
prudent at that time for the Mayor to either replace Council Member Milam or myself if
she is willing and able, so that we eliminate some of those challenges that happen with
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staff involvement. We as a Council continue to look at transit. I think having her
involvement in that correlation with -- with staff becomes more -- much much more
important.
Borton: Mr. Bernt.
Bernt: I am on the board directors for COMPASS and currently we are working on
discussing Communities In Motion 2.0. Implementation of grants and project
development and it's very complex and very -- there is a lot -- there is a lot to it, but, you
know, funding and performance measures. So, the last meeting I went to spent heavily
talking about Communities In Motion 2.0. And so if you have any further questions --
and, regardless, I would be more than happy to answer some questions for you. Also
there was something I want to -- one second. Sorry. Tomorrow is the annual parks
tour. Tomorrow night. And so I invite you all to join us in the parks tour to go see some
highlights with Steve's team and what they have put together and it will be -- it's always
a treat and I'm excited to be there and I invite you all to join us as well.
Borton: Mr. Palmer.
Palmer: So, I am assigned to the Rural Fire District. And I think that that is the perfect
assignment for me, because every time -- I missed this last one, but every time I go I'm
not stressed at the end of it. That was not the case with VRT . It's just some old dudes
who just get the job done and don't quabble over things, they just handle their
assignment so -- but because I did miss this last one, chief, did I miss anything that was
noteworthy? Okay. All is well there.
Borton: Okay. Mrs. Little Roberts.
Little Roberts: Air Quality Board. And the Air Quality Board has made some huge
strides in figuring out how to find those people that reside in -- within Ada county and
license their vehicles outside and thus avoid emissions testing and so there have been
some tricks and some things that have happened that they find it necessary, like cars
that are in Florida or places like that, but we have got a lot of residents in this area that
vote in this area, that license their cars at summer cabins or things like that and so they
have made some huge strides. At one point they thought it was over 20,000 and it's
looking more like it's about 12,000 cars that do that at this point and the other thing that
they have cut down on -- and I think we will probably see something substantial here in
the next month or so -- is those that have done things to their cars -- to the vehicle that
make it -- them no longer -- so, they won't pass the test, so they don't take the test and
that they have modified their vehicles and we are going to see another several thousand
cars -- vehicles. It's primarily trucks along those lines that will be required to unmodify.
Palmer: Mr. President?
Borton: Mr. Palmer.
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Palmer: Got a question for you. So, are you saying that if -- revenue would increase
due local transportation entities if emission testing was eliminated?
Little Roberts: No. Actually, the opposite. By making sure that they are complying will
bring in those revenues.
Palmer: They would just -- sorry.
Little Roberts: Yeah. It would actually increase revenues by those that are not licensed
here that need to be licensed here by about 12,000 cars. So, ACHD and Air Quality
Board -- both will receive more revenue.
Cavener: Mr. President?
Borton: Mr. Cavener.
Cavener: So, I have a question for Council Member Roberts. My recollection, I think I
left the Air Quality Board just about a year ago and they were in the process of
implementing a new software tool. I have heard secondhand there has been maybe
some challenges. I'm just curious if they have been resolved and are some of the
operational challenges of the Air Quality Board improving and moving forward?
Little Roberts: Councilman Cavener, that is correct. There have been a lot of
challenges with that update. It is my understanding we were reported -- it was reported
to the board at the last meeting that they were in the process of running the tests and
reports and were just about ready to implement. Next Monday we should be on
schedule. I have not heard anything different to -- for them to report that it is up and
running and set to go -- is what the last board report was.
Cavener: Mr. President?
Borton: Yes.
Cavener: Council Member Little Roberts, once that is implemented maybe as a
courtesy let the entire Council just know about that piece.
Little Roberts: Absolutely. Be happy to.
Borton: So, great reminder. We will do this monthly. If there something big going on,
obviously, share it, but you don't have to wait for the workshop. So, if you go to one of
your board meetings and there is a topic of interest that may be coming before us or we
need to weigh in on, shoot an e-mail, kind of heads up to everybody. Kind of do that
every now and then, but it's never a bad idea to -- for all of us in the loop when you hear
something going on, even if it's just an FYI, I have seen everyone do it every now and
then, so those are -- those are important to get. I'm -- I'm an alternate all over the place,
so I don't have an update, quite frankly. I'm the spare. So, we are going to be reaching
Meridian City Council Meeting Agenda September 18, 2018 – Page 46 of 385
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out to see areas of internal liaison and boards that people maybe haven't gone that they
have interest on. It makes sense to rotate. Some departments we keep for two years,
some we don't, but that will take place in October. So, in September we will be reaching
out and seeing what interests everybody and -- and where we can all serve and kind of
get engaged in the city in different capacities. Stay tuned for that.
Item 8: Future Meeting Topics
Borton: Future meeting topics.
Cavener: Mr. President?
Borton: Mr. Cavener.
Cavener: One, appreciate Vincent's comments about the Mayor early on. Perhaps
afterwards we could all get together and do something as a -- as a body for the -- for the
Mayor's family. And, then, not necessarily knowing when she's going to be back in -- in
capacity, it would be great sometime shortly after she's back to provide an update to the
Council about the government accountability officer, what progress is being made, what
is coming -- or forthcoming from her office related to that particular bid.
Borton: Anything else? Okay. On Item 9 we have got to make an amendment to it that
I failed to see at the start. The Executive Session, there is two other subsections with
all these sections of subsections -- sections to add. So, I will first move to amend the
agenda to the title Item 9 to be an Executive Session pursuant to Idaho State Code 74-
206(1)(a),(1)(b) -- in addition to everything else. So, amend to at (a) and (b). So, in
answer -- but down below it's 206(a),(1)(a), section -- subsection section. So, we
missed an (a)(b) below the (1)(a) of (a)(b), so --
Cavener: Got it. I will second that.
Borton: Moved and seconded to amend the agenda to clarify that Executive Session.
All those in favor. Motion. Thank you.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 9: Amended Executive Session
A. Executive Session per Idaho State Code 74-206(1)(a) To
consider hiring a public officer, employee, staff member or
individual agent, wherein the respective qualities of
individuals are to be evaluated in order to fill a particular vacancy or
need; 74-206(1)(b): To consider the evaluation, dismissal or
disciplining of, or to hear complaints or charges brought
against, a public officer, employee, staff member or individual
agent; 74-206(1)(d): To consider records that are exempt from
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disclosure as provided in chapter 1, title 74, Idaho Code and
74- 206(1)(j): To consider labor contract matters authorized under
section 74-206A (1)(a) and (b), Idaho Code
Borton: Okay. Item 9 would be Executive Session.
Cavener: Mr. President?
Borton: Mr. Cavener.
Cavener: I move that we move into Executive Session per Idaho State Code 74-
206(1)(d), 74-206(1)(j), and 74-206(a)(1)(a) and (1)(b).
Bernt: Second.
Borton: And inclusive of the (1)(a) and (1)(b) we just had --
Cavener: (1)(a) and (1)(b). Thank you, Mr. President.
Borton: Awesome. Moved and seconded to go into Executive Session. If no
discussion, Mr. Clerk.
Roll call: Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
EXECUTIVE SESSIONS: (4:52 p.m. to 6:09 p.m.)
Borton: I would entertain a motion to come out of Executive Session.
Cavener: So moved.
Little Roberts: Second.
Borton: All those in favor say aye.
MOTION CARRIED: FIVE AYES . ONE ABSENT.
Borton: Entertain a motion to adjourn.
Cavener: So moved.
Little Roberts: Second.
Borton: All those in favor.
Meridian City Council Meeting Agenda September 18, 2018 – Page 48 of 385
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Borton: Awesome. Moved and seconded to go into Executive Session. If no discussion,
Mr. Clerk.
Roll call: Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
EXECUTIVE SESSIONS.- (4:52 p.m. to 6:09 p.m.)
Borton: I would entertain a motion to come out of Executive Session.
Cavener: So moved.
Little Roberts: Second.
Borton: All those in favor say aye.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Borton: Entertain a motion to adjourn.
Cavener: So moved.
Little Roberts: Second.
Borton: All those in favor.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 6:09 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
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City Council Meeting
Regular Meeting Agenda
Meeting Date: September 11, 2018
Agenda Item Number: 4A
Project File Number:
Item Title: Minutes of August 28
Approve Minutes of August 28, 2018 City Council Regular Meeting
Meeting Notes:
uy APPROVED
I TEM SHEET
C ouncil Agenda I tem - 4.A .
Presenter:
Estimated Time f or P resentation:
Title of I tem - Approve M inutes of August 28, 2018 City Council Regular M eeting
AT TAC HM E NT S:
Description Type Upload D ate
Minutes Cover Memo 9/4/2018
Meridian City Council Meeting Agenda September 11, 2018 – Page 3 of 222
Meridian City Council
August 28, 2018
Page 37 of 37
De Weerd: Mr. Cavener.
Cavener: I move we approve Ordinance No. 18-1774A, with suspension of rules.
Bernt: Second.
Milam: Second.
De Weerd: I have a motion and a second to approve Item 10-A. Mr. Clerk, will you call
roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt,
yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALLAYES.
Item 11: Future Meeting Topics
De Weerd: Any items under 11? Just a reminder that there is the last CableOne Movie
Night on Friday. We -- Brenda announced the ICOM ribbon cutting at 5:00. 1 have it at
4:30. It's on Facebook at 5:15, so we will get you the real date and time. It's probably
Brenda's, but we will get that out to you just as a reminder. Art Week is next week and
the Art Sip is on Thursday, September 6 at 6:00 o'clock at Something Special. So, with
that I would entertain a motion to adjourn.
Bernt: So moved.
Milam: Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: ALLAYES.
MEETING ADJOURNED AT 7:51 P.M.
(AU N FILE OF THESE PROCEEDINGS)
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City Council Meeting
Regular Meeting Agenda
Meeting Date: September 11, 2018
Agenda Item Number: 4B
Project File Number:
Item Title: Minutes of September 4
Approve Minutes of September 4, 2018 City Council Special
Meeting
Meeting Notes:
L✓i APPROVEO
I TEM SHEET
C ouncil Agenda I tem - 4.B .
Presenter:
Estimated Time f or P resentation:
Title of I tem - Approve M inutes of S eptember 4, 2018 C ity C ouncil S pecial M eeting
AT TAC HM E NT S:
Description Type Upload D ate
Minutes B ackup Material 9/7/2018
Meridian City Council Meeting Agenda September 11, 2018 – Page 42 of 222
De Weerd: It has been moved and seconded to go into Executive Session. All
those in favor.
ALL AYES. MOTION CARRIED.
Into Executive Session at 5:02 pm
Out of Executive Session at 6:17 pm
Milam: I move we adjourn the Executive Session.
Cavener: Second.
De Weerd: It has been moved and seconded to come out of Executive Session.
All those in favor.
ALL AYES. MOTION CARRIED.
Milam: Move to adjourn.
Cavener: Second.
De Weerd: A motion and a second to adjourn. All in favor.
ALL AYES. MOTION CARRIED.
MEETING ADJOURNED AT 6:17 pm
(AUDIO ON FILE OF THESE PROCEEDINGS)
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City Council Meeting
Regular Meeting Agenda
Meeting Date: September 11, 2018
Agenda Item Number: 4C
Project File Number:
Item Title:
Hills Century Farm No. 10 Pedestrian Pathway Easement
Meeting Notes:
u✓ APPROIED
I TEM SHEET
C ouncil Agenda I tem - 4.C.
Presenter:
Estimated Time f or P resentation:
Title of I tem - Hills Century F arm No. 10 P edestrian P athway Easement
AT TAC HM E NT S:
Description Type Upload D ate
E asement Cover Memo 9/5/2018
Meridian City Council Meeting Agenda September 11, 2018 – Page 45 of 222
ADA COUNTY RECORDER Christopher D. Rich 2018-086641
BOISE IDAHO Pgs=7 CHE FOWLER 09/12/2018 02:10 PM
CITY OF MERIDIAN, IDAHO NO FEE
Project Name (Subdivision):
Hill's Century Farm Subdivision No. 10
PEDESTRIAN PATHWAY EASEMENT
THIS AGREEMENT, made this day of , 20 ,between Brighton Development Ir
hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation,
hereinafter referred to as "Grantee";
WITNESSETH:
WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian
desires to establish a public pathway; and
WHEREAS, the Grantor desires to grant an easement to establish a public pathway and
provide connectivity to present and future portions of the pathway; and
WHEREAS, Grantor shall construct the pathway improvements upon the easement described
herein; and
NOW, THEREFORE, the parties agree as follows:
THE GRANTOR does hereby grant unto the Grantee an easement on the following property,
described on Exhibit "A" and depicted on Exhibit "B" attached hereto and incorporated
herein.
THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway
easement for multiple -use non -motorized recreation, with the free right of access to such
facilities at any and all times.
TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns
forever.
THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any
permanent structures, trees, brush, or perennial shrubs or flowers within the area described for
this easement, which would interfere with the use of said easement, for the purposes stated
herein.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that
the Grantor shall repair and maintain the pathway improvements.
THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the
easement hereby granted become part of, or lie within the boundaries of any public street,
Pedestrian Pathway Easement REV. 03/26/18
then, to such extent such easement hereby granted which lies within such boundary thereof or
which is a part thereof, shall cease and become null and void and of no further effect and shall
be completely relinquished.
THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and
possessed of the aforementioned and described tract of land, and that it has a good and lawful
right to convey said easement, and that it will warrant and forever defend the title and quiet
possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and
year first hereinabove written.
GRANTOR:
Brighton Develppment Inc.
STATL�-dF IDAHO )
) ss
County of Ada )
This record was acknowledged before me on August 20, 2018 (date) by Jonathan D. Wardle
(name of individual), [complete the following if signing in a representative capacity, or strike
the following if signing in an individual capacity] on behalf of Brighton Development Inc.
(name of entity on behalf of whom record was executed), in the following representative
capacity: President (type of authority such as officer or trustee)
(stamp)
E.AMANDA cCU B ABS' PI 1IE OF IDAHO
L k 0) '4W
Not y Signature 141
My Commission Expires: �--
Pedestrian Pathway Easement REV. 03/26/18
GRANTEE: CITY OF MERIDIAN
by C• y Coles, City Clerk
STATE OF IDAHO,
�Qo'P.p,TED AUGU T
S
2VO �m
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�DAHO,
t, SE
ss.
County of Ada )
This record was acknowledged before me on (date) by -am 1;4e—Weems and
C.Jay Coles on behalf of the City of Meridian, in their capacities ash and City Clerk,
respectively. GaunC,i.Q Pre.W4,4,
Pedestrian Pathway Easement REV. 03/26/18
4i 115 Farm PhOSe 10
km
9233 WESTSTATE STREET I BOISE, ID 83714 1 208,639.6939 1 FAX 208.639.6930
August 20, 2018
Hill's Century Farm Subdivision Phase 10
Project No. 18-018
Legal Description
City of Meridian Pathway Easement
EXHIBITA
A parcel of land for a City of Meridian pathway easement situated in a portion of the Southwest 1/4 of the
Southwest 1/4 of Section 33, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho
and being more particularly described as follows:
Commencing at a found aluminum cap monument marking the West 1/4 corner of said Section 33, which bears
N00°13'37"E a distance of 2,676.15 feet from a found aluminum cap monument marking the Southwest corner of
said Section 33, thence following the westerly line of said Northwest 1/4 of the Southwest 1/4, S00*13'37"W a
distance of 1,338.07 feet to a found 5/8 -inch rebar marking the Northwest corner of said Southwest 1/4 of the
Southwest 1/4 (South 1/16 corner);
Thence leaving said westerly line and following the northerly line of said Southwest 1/4 of the Southwest 1/4,
S89°51'59"E a distance of 954.08 feet to a point on the southerly boundary of Hill's Century Farm Subdivision
Phase 5 (Book 111 of plats at Pages 16,183 through 16,186, records of Ada County) and being the POINT OF
BEGINNING.
Thence following said southerly boundary line, S89°51'59"E a distance of 14.11 feet;
Thence leaving said southerly boundary, S06°55'38"E a distance of 175.78 feet;
Thence S08°34'41"E a distance of 175.44 feet;
Thence 170.28 feet along the arc of a circular curve to the left, said curve having a radius of 287.34 feet, a delta
angle of 33°57'14", a chord bearing of S25°33'18"E and a chord distance of 167.80 feet;
Thence S45°00'37"W`a distance of 14.01 feet;
Thence 179.18 feet along the arc of a circular curve to the right, said curve having a radius of 301.34 feet, a delta
angle of 34°04'06", a chord bearing of N25°36'44"W and a chord distance of 176.55 feet;
Thence N08°34'41"W a distance of 175.64 feet;
Thence N06°55'38"W a distance of 177.71 feet to the POINT OF BEGINNING.
Said parcel contains 7,378 square feet, more or less, and is subject to all existing easements and/or rights-of-way of
record or implied,
Attached hereto is Exhibit B and by this reference is made a part hereof.
ENGINEERS I SURVEYORS I PLANNERS
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32 33
POINT OF COMMENCEMENT
FOUND ALUMINUM CAP
W 1/4 CORNER SECTION 33
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28 29 30
HILL'S CENTURY
FARM PHASE 5
31
39 POINT OF
BEGINNING
b S89.51'59"E 954.08'(TIE) — —
S. 1/16 CORNER 40
FOUND 5/8—INCH REBAR BLOCKS
N06.55'38"W_
S1 50 49 177.71'
co
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Off
E. LEVIN DR.
(PROPOSED)
HILL'S CENTURY
FARM PHASE 10
(PROPOSED)
32 33 FOUND ALUMINUM CAP y
SW CORNER SECTION 33
_ _ _ T.3N. R.1 E. o
5 4 E. LAKE HAZEL RD. T.2N, R.1 E. 0 0
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EXHIBIT B
HILL'S CENTURY FARM SUBDIVISION PHASE 10
DATE: 8/20/2018
PROJECT: 18.018
SHEET; CITY OF MERIDIAN PATHWAY EASEMENT
I OF 2 SW 1/4 SW 1/4, SEC 33, T3N., RIE., B.M., MERIDIAN, ADA COUNTY, IDAHO
DATE: 8/20/2018
PROJECT: 18-018
SHEET:
2OF2
LINE TABLE
LINE
DISTAINCE
BEARING
L1
14.11
S89'51'59"E
L2
14.01
S45'00'37"W
CURVE TABLE
CURVE
RADIUS
LENGTH
DELTA
CHORD BRG
CHORD
Cl
287.34'
170.28'
33'57'14"
S25'33'18"E
167.80'
02
301.34'
179.18'
34'04'06"
N25'36'44"W
176.55'
EXHIBIT B
HILL'S CENTURY FARM SUBDIVISION PHASE 10
CITY OF MERIDIAN PATHWAY EASEMENT
SW 1/4 SW 1/4, SEC 33, T3N., RIE., B.M., MERIDIAN, ADA COUNTY, IDAHO
Title:
Date: 08-20-2018
I Scale: 1 inch =150 feet I File: I
Tract 1: 0.169 Acres: 7378 Sq Feet: Closure = n44.0522w 0.01 Feet: Precision =11153704: Perimeter= 1082 Feet
001=s89.5159e 14.11 004: sis33IBe,Chd=167805714 007=n08.3441w 175.64
002=s06.5538c 175.78 005=s45.0037w 14,01 008=06.5538w 177.71
003=s08.344le 175.44 °u°s_a,�`a 3G411ty C1de1 7G5�06
City Council Meeting
Regular Meeting Agenda
Meeting Date: September 11, 2018
Agenda Item Number: 4D
Project File Number:
Item Title:
Findings of Fact, Conclusion of Law for Denial for Tanner Creek
Subdivision (H-2018-0023) by Schultz Development, Located at
505, 521, 615 and 675 W. Waltman Ln.
Meeting Notes:
uy APPROVED
I TEM SHEET
C ouncil Agenda I tem - 4.D.
Presenter:
Estimated Time f or P resentation:
Title of I tem - F indings of F act, C onclusion of L aw for D enial for Tanner Creek Subdivision
(H-2018-0023) by S chultz Development, L ocated at 505, 521, 615 and 675 W. Waltman L n.
AT TAC HM E NT S:
Description Type Upload D ate
F indings Findings/Orders 9/7/2018
E xhibit A E xhibit 9/7/2018
Meridian City Council Meeting Agenda September 11, 2018 – Page 53 of 222
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2018-0023 - 1 -
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND DECISION & ORDER
In the Matter of the Request for a Development Agreement Modification to Accommodate the
Proposed Residential Development Plan; Amendment to the Future Land Use Map in the
Comprehensive Plan to Change the Land Use Designation on 39.25 Acres of Land from
Commercial to Medium High Density Residential; Rezone of 38.48 Acres of Land from the C-G to
the R-15 (West 22.59 Acres) and R-40 (East 15.89 Acres) Zoning Districts; Preliminary Plat
Consisting of 141 Building Lots and 18 Common Lots on 37.87 Acres of Land for Tanner Creek
Subdivision; and Conditional Use Permit for a Multi-Family Development Consisting of 272
Dwelling Units in the R-40 Zoning District, by Schultz Development.
Case No(s). H-2018-0023
For the City Council Hearing Date of: August 21, 2018 (Findings on September 4, 2018)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of August 21, 2018, incorporated by
reference)
2. Process Facts (see attached Staff Report for the hearing date of August 21, 2018, incorporated by
reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of August 21,
2018, incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of August 21, 2018, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use
Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
4. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
5. That the City has granted an order of denial in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Meridian City Council Meeting Agenda September 11, 2018 – Page 54 of 222
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2018-0023 - 2 -
Community Development Department, the Public Works Department and any affected party
requesting notice.
C. Decision and Order
Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant’s request for a development agreement modification, comprehensive plan map
amendment, rezone, preliminary plat and conditional use permit is hereby denied per the
Findings of Fact and Conclusions of Law included in the Staff Report for the hearing date of
August 21, 2018, attached as Exhibit A.
D. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
E. Attached: Staff Report for the hearing date of August 21, 2018
Meridian City Council Meeting Agenda September 11, 2018 – Page 55 of 222
By action of the City Council at its regular meeting held on the
2018.
COUNCIL PRESIDENT JOE BORTON
COUNCIL VICE PRESIDENT LUKE CAVENER
COUNCIL MEMBER ANNE LITTLE ROBERTS
COUNCIL MEMBER TY PALMER
COUNCIL MEMBER TREG BERNT
COUNCIL MEMBER GENESIS MILAM
f f day of 4�0�6 e+ -
VOTED -VOTED yet
VOTED \P"I
VOTED
VOTED
VOTED "-tl
VOTED
MAYOR TAMMY de WEERD VOTED
/'PTO DDU ATTLUI
Copy served upon Applicant, Community Development Department, Public Works Department and City
Attorney.
BY:
City Clerk's Office
Dated:
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2018-0023 -3-
MAYOR
3 -
Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 1
STAFF REPORT
Hearing Date: August 21, 2018
TO: Mayor & City Council
FROM: Sonya Allen, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023)
I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST
The applicant, Schultz Development, has submitted an application for the following:
Replacement of the existing Development Agreement (MDA) with a new agreement to
accommodate the proposed residential development plan;
Amendment to the Future Land Use Map contained in the Comprehensive Plan (CPAM) to
change the land use designation on 39.25 acres of land from Commercial to Medium High
Density Residential;
Rezone (RZ) of 38.48 acres of land from the C-G to the R-15 (west 22.59 acres) and R-40
(east 15.89 acres) zoning districts;
Preliminary Plat (PP) consisting of 141 building lots and 18 common area lots on 37.87 acres
of land; and,
Conditional Use Permit (CUP) for a multi-family development consisting of 272 dwelling
units in the R-40 zoning district.
See Section IX of the staff report for more information.
II. SUMMARY RECOMMENDATION
Staff recommends approval of the proposed MDA, CPAM, RZ, PP, CUP applications with the
conditions of approval noted in Exhibit B per the Findings of Fact and Conclusions of Law in Exhibit
D. Note: The MDA request does not require action from the Commission; City Council is the decision
making body.
The Meridian Planning & Zoning Commission heard these items on July 19, 2018. At the public
hearing, the Commission moved to recommend approval of the subject CPAM, RZ, PP and
CUP requests.
a. Summary of Commission Public Hearing:
i. In favor: Matt Schultz (Applicant’s Representative)
ii. In opposition: Clair Manning
iii. Commenting: Bill Kissinger, Joe Lorcher, Michael Swenson, Geronimo Martinez,
Steven Cooper
iv. Written testimony: Bill Kissinger, Casper Larsen, Jerry P. (via Next Door),
v. Staff presenting application: Sonya Allen
vi. Other staff commenting on application: None
b. Key issue(s) of Public Testimony:
EXHIBIT A
Meridian City Council Meeting Agenda September 11, 2018 – Page 57 of 222
Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 2
i. Concern regarding increase in traffic from proposed development and extension of
Ruddy Drive from the west boundary – improvements (i.e. curb, gutter, sidewalks and
designated bicycle lanes) to Waltman Lane needed prior to construction;
ii. Opposition of more multi-family development in Meridian when schools and
infrastructure may be inadequate to deal with current population;
iii. Proposed density is too high – preference of single-family homes rather than
apartments;
iv. Concern regarding sufficiency of parking proposed for the multi-family development;
vi. Impact of proposed development on existing area residents.
c. Key Issues of Discussion by Commission:
i. Phasing/timing of the street buffer landscaping along I-84;
ii. Concern regarding long-term maintenance of the street buffer landscaping along I-84;
iii. Improvements to Waltman Lane associated with the proposed development and
extension of Corporate Drive;
iv. Concern pertaining to loss of commercial uses on this property.
d. Commission Change(s) to Staff Recommendation:
i. Modification to DA provision #1.1.j and condition #1.2.3 to allow the street buffer along
I-84 to be constructed with the third phase of development as requested by the
Applicant instead of with the first phase;
ii. Modification to DA provision #1.1c to remove the single-family residential lots adjacent
to I-84 from the requirement to provide articulation on the elevations facing I-84;
iii. Include a new DA provision that restricts single-family homes adjacent to I-84 to a
single-story in height as proposed by the Applicant (#1.1.m).
e. Outstanding Issue(s) for City Council:
i. None
The Meridian City Council heard these items on August 21, 2018. At the public hearing, the
Council denied the subject MDA, CPAM, RZ, PP and CUP requests.
a. Summary of City Council Public Hearing:
i. In favor: Matt Schultz (Applicant’s Representative)
ii. In opposition: Clair Manning, Nick Eller, Adam Hegstrom, Mike Swenson, Nancy
Swenson, Steve Cooper, Steven Brandt, Joe Lorcher, Ed Haddock,
iii. Commenting: Nona Haddock
iv. Written testimony: Donna Aldrich
v. Staff presenting application: Sonya Allen
vi. Other staff commenting on application: Tracy Basterrechea
b. Key issue(s) of Public Testimony:
i. Concern pertaining to traffic impact on existing roadways in the area;
ii. Request from Clair Manning for the developer to construct a privacy fence along the
side of his property as a shield to the traffic generated from the proposed development
and re-route the irrigation;
iii. Opinion that the proposed density is too high for this area and existing infrastructure
can’t support it;
iv. Concern that when Ruddy Dr. is extended from the west to Waltman Ln. it’s going to
create a thoroughfare for traffic traveling to the I-84 on-ramp to the east from the
residential development to the west, east of Linder Rd.
v. Safety concerns for children walking and riding their bicycles to school with the high
traffic volumes associated with the proposed development;
c. Key Issues of Discussion by Council:
i. Ownership and maintenance of the individual apartment buildings;
Meridian City Council Meeting Agenda September 11, 2018 – Page 58 of 222
Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 3
ii. Desire for the applicant to participate in the Comprehensive Plan update that’s
currently in process, rather than requesting an amendment to the FLUM outside of that
process;
iii. Desire for commercial employment uses rather than residential on this property;
iv. Concern related to impact on area schools, proposed density and traffic (i.e. resulting
safety hazards);
v. Feeling that the timing isn’t right for development of this property;
vi. Preference for commercial/office/employment type uses to develop on this property
rather than residential.
d. Key Council Changes to Staff/Commission Recommendation
i. Council voted to deny the application based on the concerns noted above and the
finding that the proposed amendment to the FLUM is not in the best interest of the City
(see Findings in Exhibit D).
III. PROPOSED MOTION
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2018-
0023, as presented in the staff report for the hearing date of August 21, 2018, with the following
modifications: (Add any proposed modifications).
Denial
After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0023,
as presented during the hearing on August 21, 2018, for the following reasons: (You should state
specific reasons for denial)
Continuance
I move to continue File Number H-2018-0023 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located at 505, 521, 615, 675, W. Waltman Lane, in the SE ¼ of Section 13, Township
3N., Range 1W.
Parcel No.’s: S1213428020, S1213428050, S1213427872, S1213427880, S1213427890,
S1213427840, S1213428010, S1213428301, S1213427860
B. Owner(s):
Bling LLC and Go for It, LLC
16130 N. Elder St.
Nampa, ID 83687
C. Applicant:
Meridian City Council Meeting Agenda September 11, 2018 – Page 59 of 222
Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 4
Schultz Development
PO Box 1115
Meridian, ID 83680
D. Representative:
Matt Schultz, Schultz Development
PO Box 1115
Meridian, Idaho 83680
E. Applicant’s Statement/Justification: Please see applicant’s narrative for this information.
V. PROCESS FACTS
A. The subject application is for an amendment to the Development Agreement, Comprehensive
Plan Future Land Use Map Amendment, Rezone, Preliminary Plat and a Conditional Use Permit.
A public hearing is required before the Planning & Zoning Commission and City Council on all
of these applications except for the amendment to the Development Agreement, which only
requires Council approval, consistent with Meridian City Code Title 11, Chapter 5.
B. Newspaper notifications published on: June 29, 2018 (Commission); August 3, 2018 (City
Council)
C. Radius notices mailed to properties within 300 feet on: June 22, 2018 (Commission); July 26,
2018 (City Council)
D. Applicant posted notice on site(s) on: July 9, 2018 (Commission); August 6, 2018 (City Council)
E. Posted to Next Door: June 27, 2018 (Commission); July 31, 2018 (City Council)
VI. LAND USE
A. Existing Land Use(s) and Zoning: This site consists of mostly vacant/undeveloped land with a
few old outbuildings, zoned C-G; the land is currently used for animal grazing.
B. Character of Surrounding Area and Adjacent Land Use and Zoning:
North: W. Waltman Ln. and rural residential properties, zoned R1 and RUT in Ada County
East: Single-family residential properties, zoned C-G
South: I-84; Mountain View Equipment, Wahooz and Roaring Springs, zoned C2 in Ada County
and C-G respectively
West: Single-family residential properties in The Landing Subdivision, zoned R-4
C. History of Previous Actions: This property was annexed in 2006 (AZ-06-063, Waltman
Property) with the requirement of a Development Agreement, recorded as Instrument No.
108131100. In 2008, a preliminary plat (PP-08-001) was approved for Browning Plaza
subdivision; several time extensions were approved (TE-10-028; TEC-12-008; TEC-14-005; H-
2016-0008) but the plat expired on April 7, 2018.
D. Utilities:
1. Public Works:
a. Location of sewer: The sanitary sewer mainline intended to provide service to the subject
site currently exists in W. Waltman Lane, and along the east boundary adjacent to Ten
Mile Creek.
b. Location of water: Water mains intended to provide service to the subject site currently
exist in W. Waltman Lane, and in N. Ten Mile Road and in W. Ruddy Drive.
Meridian City Council Meeting Agenda September 11, 2018 – Page 60 of 222
Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 5
c. Issues or concerns: None
E. Physical Features:
1. Canals/Ditches Irrigation: The Ten Mile Creek runs along the east boundary of the site.
2. Hazards: Staff is not aware of any hazards that exist on this property except possibly the
creek which may present a hazard to young children.
3. Flood Plain: This site is not located in the Meridian Floodplain Overlay District.
VII. COMPREHENSIVE PLAN POLICIES AND GOALS
CURRENT LAND USE DESIGNATION(S): This site is designated Commercial on the Future Land Use
Map contained in the Comprehensive Plan.
The purpose of the Commercial designation is to provide a full range of commercial and retail to
serve area residents and visitors. Uses may include retail, wholesale, service and office uses, multi -
family residential, as well as appropriate public uses such as government offices.
PROPOSED LAND USE DESIGNATION: The applicant proposes to change the land use designation on
39.25 acres of land from Commercial to Medium High Density Residential (MHDR) for this site.
The purpose of the MHDR designation is to allow for the development of a mix of relatively dense
residential housing types including townhouses, condominiums and apartments. Residential gross
densities should range from 8 to 15 units per acre, with a target density of 12 units per acre. These are
relatively compact areas within the context of larger neighborhoods and are typically located around
or near mixed use commercial or employment areas to provide convenient access to services and jobs
for residents. Developments need to incorporate high quality architectural design and materials and
thoughtful site design to ensure quality of place and should also incorporate connectivity with
adjacent uses and area pathways, attractive landscaping and individual project identity.
PROPOSED DEVELOPMENT: The applicant proposes to develop a mix of single-family detached,
townhome and multi-family (i.e. apartments) dwellings on the site at an overall gross density of 10.53
units per acre consistent with the density desired in the requested MHDR FLUM designation.
Although single-family detached dwellings aren’t specifically listed as a type of use desired in the
MHDR designation, staff finds the transition in uses to existing single-family detached units to the
west and mix of uses that achieve the overall desired density appropriate in this case.
GOALS, OBJECTIVES, & ACTION ITEMS: Staff finds the following Comprehensive Plan policies to
be applicable to this application and apply to the proposed use of this property (staff analysis in
italics):
“Support a variety of residential categories (low-, medium-, medium-high and high-density
single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the
purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E)
A variety of residential categories are proposed in this development consisting of single-
family detached homes, townhomes and apartments. Staff is unaware how “affordable” the
units will be.
“Provide for a wide diversity of housing types (single-family, modular, mobile homes and
multi-family arrangements) and choices between ownership and rental dwelling units for all
income groups in a variety of locations suitable for residential development.” (3.07.03B)
Meridian City Council Meeting Agenda September 11, 2018 – Page 61 of 222
Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 6
The proposed single-family and multi-family units will provide diversity in housing types in
this area of the City; staff is unaware if the units will be owner-occupied or rentals.
“Require open space areas within all development.” (6.01.01A)
The proposed development is required to provide common open space in accord with the
standards listed in UDC 11-3G-3 for residential districts; and 11-4-3-27C for multi-family
developments. (See Analysis below in Section IX for more information).
“Permit new development only where urban services can be reasonably provided at the time
of final approval and development is contiguous to the City.” (3.01.01F)
City sewer and water services are available to be extended to the subject property with
development of the site.
“Locate high-density development, where possible, near open space corridors or other
permanent major open space and park facilities, Old Town, and near major access
thoroughfares.” (3.07.02, pg. 55)
The proposed development abuts I-84, a major access thoroughfare and an interchanges is
located nearby for easy access. The Ten Mile Creek runs along the east boundary of this site
which is planned for an open space corridor containing a multi-use pathway.
“Protect existing residential properties from incompatible land use development on adjacent
parcels.” (3.06.01F)
There are some existing rural residential properties across W. Waltman Ln. to the north and
abutting residential properties to the west in The Landing Subdivision. The UDC and
Comprehensive Plan deem residential uses to be compatible with other residential uses
regardless of density.
“Support land uses that do not harm natural systems and resources.” (3.06.01H)
The Ten Mile Creek runs along the east boundary of this site and will serve as an amenity
next the multi-use pathway planned to be constructed with this development. The proposed
development should not harm any natural systems or resources.
“Require pedestrian access connectors in all new development to link subdivisions
together to promote neighborhood connectivity as part of a community pathway system.”
(3.03.03B)
Pedestrian walkways are proposed through the site to the multi-use pathway along the east
boundary of the site. The multi-use pathway should promote neighborhood connectivity as
part of the community pathway system.
“Identify transitional areas to buffer commercial and residential uses, to allow uses such as
offices and other low intensity uses.” (3.05.03A)
The proposed development will buffer the existing single-family residential uses to the west
from the future commercial uses to the east and the multi-family development will provide a
transition between single-family detached residences and future commercial uses.
“Evaluate comprehensive impact of growth in all land use decisions (e.g., traffic impacts,
school enrollment, parks, etc).” (3.01.01B)
Comments have been received on this application from ACHD, ITD, and WASD and are
included in Exhibit B of the staff report.
“Coordinate with transportation agencies to ensure provision of services and transit
development.” (6.02.02H)
Meridian City Council Meeting Agenda September 11, 2018 – Page 62 of 222
Tanner Creek – MDA, CPAM, RZ, PP, CUP (H-2018-0023) PAGE 7
A Valley Regional Transit bus stop is located 0.9 of a mile from this site at E. 2nd St. and E.
Broadway Ave.
VIII. UNIFIED DEVELOPMENT CODE (UDC)
A. Purpose Statement of Zoning District(s): The purpose of the residential districts is to provide for a
range of housing opportunities consistent with the Meridian comprehensive plan. Residential
districts are distinguished by the dimensional standards of the corresponding zone and housing
types that can be accommodated (UDC 11-2A-1).
B. Schedule of Use:
1. UDC Table 11-2A-7 lists the principal permitted (P), accessory (A), conditional (C), and
prohibited (-) uses in the R-15 zoning district. Any use not explicitly listed is prohibited.
2. UDC Table 11-2A-8 lists the principal permitted (P), accessory (A), conditional (C), and
prohibited (-) uses in the R-40 zoning district. Any use not explicitly listed is prohibited.
C. Dimensional Standards: Development of the site should be consistent with the dimensional
standards listed in UDC Table 11-2A-7 for the R-15 zoning district; and UDC Table 11-2A-8 for
the R-40 zoning district.
D. Landscaping: Landscaping is required within street buffers in accord with the standards listed in
UDC 11-3B-7C and within common open space areas in accord with UDC 11-3G-3E.2.
E. Off-Street Parking: See UDC Table 11-3C-6 for off-street parking requirements for single-family
and multi-family dwellings.
IX. ANALYSIS
Analysis of Facts Leading to Staff Recommendation:
A. Development Agreement Modification (MDA):
The applicant proposes to replace the existing Development Agreement (Inst. #108131100) with
a new agreement to accommodate the proposed residential development plan. The provisions of
the existing DA are included in Exhibit A.9.
The existing DA, recorded in 2008, is for a 400,000 square foot commercial development
consisting of professional offices, a hotel, big box retail store and smaller retail spaces distributed
among 21 separate buildings that was previously planned to develop on this site. Since many of
these provisions do not apply to the proposed residential development, the applicant wishes to
replace the agreement with a new DA based on the proposed development plan.
Staff has reviewed the provisions in the existing DA and is recommending the provisions that are
still applicable from this agreement are carried over into the new DA as follows: 1) requirement
for Corporate Drive to be extended across the Ten Mile Creek from the north to Waltman Lane
with the first phase of development; 2) improvement of Waltman Lane adjacent to the site as
required by ACHD; 3) extension of Ruddy Drive at the west boundary to Waltman Lane; 4)
protection and enhancement of any existing vegetation and trees along the Ten Mile Creek; 5)
construction of the street buffers along Waltman Lane and I-84 with the first phase of
development; and, 6) construction of a multi-use pathway along the Ten Mile Creek.
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B. Comprehensive Plan Map Amendment (CPAM):
An amendment to the Future Land Use Map contained in the Comprehensive Plan is proposed to
change the land use designation on 39.25 acres of land from Commercial to Medium High
Density Residential (see Exhibit A.2).
The applicant’s narrative states that because the site is located between ¼ and ½ mile west of S.
Meridian Rd, a principal arterial street, on a local street (i.e. W. Waltman Ln.), commercial
development is not viable. Therefore, the applicant requests an amendment to the FLUM in order
to develop residential uses on the site.
There are two (2) parcels located at 737 and 755 W. Waltman Ln. in Ada County that are
included in the CPAM request that are not part of the proposed development plan. Staff requested
the applicant include these parcels as leaving the two properties with a Commercial designation
would not be compatible with existing abutting residential uses and future residential
development if the proposed CPAM is approved. The applicant sent letters to those property
owners (Geronimo Martinez – 737 W. Waltman Ln.; and Steven Cooper – 755 W. Waltman Ln.)
notifying them of the intent to include their properties in this application and included a request
for them to indicate their preference of maintaining the current Commercial designation or
agreement with the amendment to MHDR but received no response.
Approval of the requested FLUM amendment and proposed single-family detached, townhomes
and multi-family housing would provide a transition in uses and zoning between the single-family
(detached) residential subdivision zoned R-4 to the west and the Commercial designated property
zoned C-G to the east. Additionally, the Ten Mile Creek will provide a natural 100-foot wide
transition and buffer area along the east boundary of the site between the proposed residential and
future commercial development.
C. Rezone (RZ):
A rezone of 38.48 acres of land from the C-G to the R-15 (west 22.59 acres) and R-40 (east 15.89
acres) zoning districts is proposed consistent with the proposed CPAM designation of MHDR.
The legal description submitted with the application, included in Exhibit C, shows the boundaries
of the property proposed to be rezoned.
Site Plan: The applicant has submitted a site plan, included in Exhibit A.3, which depicts single-
family detached dwellings along the perimeter boundary of the single-family portion of the site
with townhomes internal to the development; and multi-family on the eastern portion of the site.
A large central common area is proposed within the single -family portion of the site. Amenities
for the multi-family development are separate from that of the single-family development.
Conceptual Building Elevations: Conceptual building elevations (photos and renderings) were
submitted that depict the general style of development proposed for the single-family detached,
townhomes, multi-family and clubhouse structures as shown in Exhibit A.7.
All structures, except single-family residential detached homes, are required to comply with the
design standards listed in UDC 11-3A-19 and in the Architectural Standards Manual. To ensure
compliance, a Design Review application is required to be submitted to the Planning Division and
approved prior to application for building permits.
Additionally, because the rear and/or side of structures on Lots 2-9 and 33-48, Block 3; and Lots
2, 7, 9 and 14, Block 10, that face W. Waltman Lane and I-84 are highly visible, these elevations
should incorporate articulation through changes in two or more of the following: modulation (e.g.
projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or
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other integrated architectural elements to break up monotonous wall planes and roof lines that are
visible from the subject public street. Single-story structures are exempt from this requirement.
A Certificate of Zoning Compliance (CZC) application is required to be submitted and approved
for all new uses on the site, except for single-family residential detached homes to ensure the use
and site design is consistent with UDC standards. The Design Review application may be
submitted concurrently with the CZC application.
The City may require a development agreement (DA) in conjunction with a rezone pursuant to
Idaho Code section 67-6511A. To ensure the site develops as proposed and recommended by
staff with this application and in accord with the Comprehensive Plan, staff recommends a
DA is required with the rezone containing the provisions included in Exhibit B. Further,
staff recommends the existing DA is replaced with a new DA containing the aforementioned
provisions as discussed above in Section A.
D. Preliminary Plat (PP):
The applicant proposes a preliminary plat consisting of 141 building lots (consisting of 126
single-family and 15 multi-family lots) and 18 common area lots on 37.87 acres of land. A
phasing plan was also submitted that proposes 4 phases of development (see Exhibit A.4).
Existing Structures: There are few old outbuildings on this site that will need to be removed
prior to City Engineer signature on the final plat.
Dimensional Standards: The proposed plat and subsequent development is required to comply
with the dimensional standards listed in UDC Table 11-2A-7 for the R-15 zoning district and 11-
2A-8 for the R-40 zoning district.
Staff has reviewed the proposed plat and finds that all of the proposed lots comply with the
minimum standards.
Access: Access to streets is required to comply with the standards listed in UDC 11-3A-3. Two
accesses are proposed for the site via W. Waltman Lane; one for the single-family portion and
one for the multi-family portion. An existing stub street (i.e. W. Ruddy Drive) at the west
boundary of the site is proposed to be extended to Waltman Lane with development.
A stub street is proposed to the out-parcel at the northwest corner of the site for future access; a
concept plan has been submitted, included in Exhibit A.8, that depicts how those two properties
could redevelop in the future.
Alleys: Alleys are required to be constructed in accord with the standards listed in UDC 11 -6C-
3B.5.
Common Driveways: Common driveways are required to be constructed in accord with UDC
11-6C-3D. An exhibit is required to be submitted with the final plat application that depicts
the setbacks, fencing, building envelope and orientation of the lots and structures;
driveways for lots that abut the common driveway but are not taking access from the
driveway should be depicted on the opposite side of the shared property line away from the
common driveway.
Private Streets: At the request of the Fire Dept. and Police Dept., minimum 26-foot wide private
streets should be provided in the multi-family portion of the development for addressing purposes
and shall be constructed in accord with the standards listed in UDC 11-3F.4. A private street
application is required to be submitted with the final plat application.
Traffic Impact Study (TIS): A TIS was prepared for this development by Thompson Engineers,
Inc. and submitted to ACHD for review with this application. The TIS notes that all study
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roadways and intersections are anticipated to operate at an acceptable level of service at build-out
of the development in 2022.
Street Improvements: Abutting the site, Waltman Lane is required to be improved as ½ of a 36-
foot wide collector street section, plus 12 feet of additional pavement for a total of 30 feet with
curb, gutter, sidewalk and a gravel shoulder. Improvements to Waltman Lane will require the
reconstruction of the existing bridge over the Ten Mile Creek which will be the responsibility of
ACHD; the Applicant will enter into a Cooperative Development Agreement with ACHD to
ensure the bridge is constructed when necessary and to allocate costs.
The applicant proposes as part of this application to enter into a Cooperative Development
Agreement with ACHD to construct the extension of Corporate Drive north of this site from its
current terminus north of Ten Mile Creek to Waltman Lane. This will take place as part of the
first phase of development (54 building lots) and will provide additional access to the site and the
area and provide for access while the Ten Mile Creek bridge on Waltman Lane is reconstructed.
Landscaping: Landscaping is required to be provided within the development in accord with the
standards listed in UDC 11-3B and 11-3G-3E.
Street buffers are required to be provided along all streets as set forth in UDC Table 11-2B-3 and
landscaped per the standards listed in UDC 11-3B-7C. A 20-foot wide street buffer is required
along W. Waltman Ln., anticipated to be reclassified from a local to a collector street; and a 50-
foot wide street buffer is required along I-84, an interstate. Staff recommends the entire street
buffer and sidewalk along W. Waltman Lane; and the entire street buffer, including the
berm and wall, along I-84 shall be constructed with the first phase of development.
Parking lot landscaping will be required within the multi-family portion of the site in accord with
the standards listed in UDC 11-3B-8C.
Pathway landscaping is required in accord with the standards listed in UDC 11-3B-12C. A
minimum 5-foot wide landscape strip is required along each side of the pathway along the
Ten Mile Creek.
Open Space & Site Amenities: Qualified open space and site amenities are required to be
provided in residential districts per the standards listed in UDC 11-3G-3. In addition to these
requirements, common open space and site amenities are required in the multi-family portion of
the development (see Section E below).
A minimum of 10% (or 3.79 acres) qualified open space and 2 site amenities are required for the
overall development based on the standards listed in UDC 11-3G-3A. A total of 6.87 acres of
open space and 8 site amenities are proposed in accord with this requirement. Site amenities for
the overall development consist of a clubhouse, swimming pool, 2 playground areas, park area,
pergola shade structure fire pit, a 10-foot wide multi-use pathway along the Ten Mile Creek and a
pedestrian bridge over the creek to connectivity to the east.
Parking: Parking is required to be provided in accord with the standards listed in UDC Table 11-
3C-6 for single-family dwellings.
Sidewalks: Sidewalks are required to be provided with development in accord with the standards
listed in UDC 11-3A-17. Because the street classification of W. Waltman Lane is changing
from a local to a collector street with this development, a minimum 5-foot wide detached
sidewalk is required to be constructed along Waltman.
Pathways: The Pathways Master Plan depicts a segment of the City’s multi-use pathway system
along the east boundary of this site adjacent to the Ten Mile Creek. The applicant proposes to
construct a 10-foot wide pathway in accord with the Plan. The pathway is required to be placed
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within a public use easement. Staff recommends the pathway is constructed in its entirety
with the 2nd phase of development.
The applicant should coordinate with Kim Warren, Park’s Department Pathways Project Manager
(208-888-3579), regarding specifications for the pathway and the public use easement; the
easement should be submitted to the Planning Division prior to signature on the final plat by the
City Engineer.
Waterways: The Ten Mile Creek runs along the east boundary and crosses the northeast corner
of this site. There are no other major waterways that cross this site. All ditches that cross this site
should be piped as set forth in UDC 11-3A-6 with the exception of the creek which is a natural
waterway and shall remain open and be protected during development.
Fencing: All fencing is required to comply with the standards listed in UDC 11-3A-7. Fencing is
proposed as follows: a 4-foot tall Simtek granite wall along I-84; a 6-foot tall open vision
wrought iron fence adjacent to micro-paths and the pathway along the east boundary of the site;
and a 6-foot tall vinyl fence to separate single-family building lots from adjacent common areas
that are visible from a public street.
Utilities: Street lights are required to be installed along public streets adjacent to the development
in accord with the City’s adopted standards, specifications and ordinances. All development is
required to connect to the City water and sewer system unless otherwise approved by the City
Engineer in accord with UDC 11-3A-21. Adequate fire protection shall be required in accord with
the appropriate fire district standards.
The Applicant’s narrative states there is an existing 15 inch sewer main along the east half of the
Waltman Lane frontage and along the west top of bank of the Ten Mile Creek through the site.
The 8 inch sewer main connection will be in Waltman Lane and will service the entire site via
gravity sewer with adequate cover. An existing 12 inch water main is located in Waltman Lane
along the full frontage of the site. This development will connect in Waltman at two locations and
also to the existing 8” stub located in W. Ruddy Drive at the west boundary from The Landing
Subdivision.
Pressurized Irrigation: An underground pressurized irrigation system is required to be provided
for the development in accord with UDC 11-3A-15 as proposed and will be served by Nampa
Meridian Irrigation district.
A regional pressure irrigation pump station with a Ten Mile Creek takeout is proposed to be
constructed to NMID standards at the northeast corner of the site near Waltman Lane.
Storm Drainage: An adequate storm drainage system is required in all developments in accord
with the City’s adopted standards, specifications, and ordinances, per UDC 11-3A-18. The
Applicant proposes underground seepage beds and/or retention ponds in accord with ACHD
design criteria to be determined during the final plat and development plan process.
Noise Abatement: This site is located along the north boundary of Interstate 84. Noise
abatement is required to be provided for residential uses abutting Interstate 84 in accord with the
standards listed in UDC 11-3H-4D, which require a berm or a berm and wall combination to be
constructed parallel to the interstate a minimum of 10’ higher than the elevation at the centerline
of the interstate. A 9-foot tall berm and 4-foot all Simtek granite wall is proposed as noise
abatement along I-84 (see cross-section in Exhibit A.5 and wall detail in Exhibit A.6).
E. Conditional Use Permit (CUP):
A Conditional Use Permit is requested for a multi-family development consisting of 272 dwelling
units in 14 structures on 15.89 acres of land in the R-40 zoning district in accord with UDC Table
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11-2A-2. The units will be housed in a mix of 8-, 16- and 24-plex 2- and 3-story structures
ranging in size from 779 to 1,258 square feet. A mix of 1-bedroom (70), 2-bedroom (136) and 3-
bedroom (66) units are proposed.
Specific Use Standards: The specific use standards listed in UDC 11-4-3-27 for multi-family
developments apply to the proposed use as follows:
A minimum of 80 square feet (s.f.) of private useable open space is required to be provided
for each unit.
The site plan submitted with this application depicts a minimum of 80 s.f. of private usable
open space for each unit consisting of a patio or deck (see Exhibit A.3). The floor plans
submitted with the Certificate of Zoning Compliance application s hould clearly depict
compliance with this requirement.
Developments with 20 units or more shall provide a property management office, a
maintenance storage area, a central mailbox location with provisions for parcel mail that
provides safe pedestrian and/or vehicular access and a directory and map of the
development at an entrance or convenient location for those entering the development.
The site plan submitted with the Certificate of Zoning Compliance application should
include these items.
A minimum of 250 square feet of common area is required for each unit containing more
than 500 and up to 1,200 square feet; and a minimum of 350 square feet of common open
space is required for each unit containing more than 1,200 square feet of living area.
Two hundred and six (206) of the units are between 500 and 1,200 square feet (s.f.); and 66
of the units are over 1,200 s.f.; therefore, a minimum of 74,600 s.f. (or 1.71 of an acre) of
common open space is required consistent with the standards listed in UDC 11-4-3-27C. A
total of 162,734 s.f. (or 3.74 acres) is proposed in accord with this requirement. (Note: the
open space exhibit included in Exhibit A.6 does not include the 66 units that are over
1,200 s.f. – the exhibit should be revised prior to the Council meeting.)
For multi-family developments with 75 units or more, 4 site amenities are required to be
provided with at least one from each category listed in UDC 11-4-3-27D. For developments
with more than 100 units, the decision making body shall require additional amenities
commensurate to the size of the proposed development.
The applicant proposes a clubhouse, swimming pool, pergola shade structure, fire pit, a
segment of the City’s multi-use pathway system along the Ten Mile Creek and a bridge over
the Ten Mile Creek providing pedestrian access to the east as amenities for the multi-family
development. These amenities fall within the quality of life and recreation categories;
another amenity should be provided that falls within the open space category or widen
the existing central common area to a minimum of 50 feet to comply with the minimum
dimensions of 50’ x 100’ in size.
Landscaping is required to comply with UDC 11-4-3-27-F. All street facing elevations
shall have landscaping along their foundation as follows: the landscaped area shall be at
least 3-feet wide and have an evergreen shrub with a minimum mature height of 24 inches
for every 3 linear feet of foundation. The remainder of the area shall be landscaped with
ground cover plants.
The landscape plan submitted with the Certificate of Zoning Compliance application
should demonstrate compliance with this requirement.
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The development is required to record legally binding documents that state the maintenance
and ownership responsibilities for the management of the development, including, but not
limited to, structures, parking, common areas, and other development features.
The applicant should comply with this requirement and submit a recorded copy of the
agreement to the Planning Division prior to issuance of Certificate of Occupancy.
A minimum building setback of 10 feet is required unless a greater setback is otherwise
required per UDC 11-4-3-27B.1.
The preliminary plat should be revised to include building footprints to ensure
compliance with setback requirements. Note: A minimum of 20 feet separation between
buildings is required per Building Code unless a reduction is approved through the
Building Department.
All on-site service areas, outdoor storage areas, waste storage, disposal facilities, and
transformer and utility vaults shall be located in areas not visible from a public street, or
shall be fully screened from view from a public street.
The applicant should comply with this requirement.
Parking: Parking is required to be provided in accord with the standards listed in UDC Table 11-
3C-6 for multi-family dwellings.
Based on (70) 1-bedroom units, (136), 2-bedroom units, and (66) 3-bedroom units, a minimum of
509 spaces are required with 272 of those being in a covered carport or garage. A total of 537
spaces are proposed with 272 of those being carport spaces in accord with UDC standards; a total
of 28 spaces are provided above the minimum requirements.
Management & Maintenance: Because the multi-family development is proposed to be
subdivided (2 structures to each lot), staff is concerned that the overall property may not be
consistently managed and maintained. Therefore, staff recommends a provision is added to
the DA that requires the entire development to be managed and maintained by the same
company.
Elevations: Conceptual building elevations were submitted that depict the general style of
development proposed for the multi-family and clubhouse structures as shown in Exhibit A.7.
Compliance with the design standards listed in UDC 11-3A-19 and in the Architectural Standards
Manual is required for these structures.
Certificate of Zoning Compliance (CZC) and Design Review (DES): A CZC and DES
application is required to be submitted and approved prior to submittal of a building permit
application for any buildings within the multi-family development.
Staff recommends approval of the subject applications based on the Analysis above in Sections
VII and IX, per the Findings in Exhibit D.
X. EXHIBITS
A. Drawings/Other
1. Vicinity/Zoning Map
2. Existing & Proposed Future Land Use Map
3. Site Plan (dated: 3/2/2018)
4. Preliminary Plat & Phasing Plan (dated: 4/18/2018)
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5. Landscape Plan (dated: 3/30/2018)
6. Open Space Exhibit & Site Amenity Details
7. Conceptual Building Elevations (Photos & Renderings)
8. Conceptual Development Plan for Property at Northwest Corner of Site
9. Existing Development Agreement Provisions
B. Agency and Department Comments and Conditions
C. Legal Description & Exhibit Map for Rezone Boundary
D. Required Findings from Unified Development Code
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A. Drawings/Other
Exhibit A.1: Vicinity/Zoning Map
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Exhibit A.2: Existing & Proposed Future Land Use Map
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Exhibit A.3: Site Plan (dated: March 2, 2018)
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Exhibit A.4: Preliminary Plat (dated: 4/18/18)
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Exhibit A.5: Landscape Plan (dated: 3/30/2018)
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Exhibit A.6: Open Space Exhibit & Site Amenity Details – REVISED (dated: 7/19/18)
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Exhibit A.7: Conceptual Building Elevations (Photos & Renderings)
Single-Family Detached Units:
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4-Plex, 5-Plex and 6-Plex Style:
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Apartments (8 units – Building Type 3) (dated: February 8, 2018):
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Apartments (16 Units - Building Type 1) (dated: February 8, 2018):
Apartments (24 Units - Building Type 2) (dated: February 8, 2018):
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Clubhouse (dated: February 5, 2018):
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Exhibit A.8: Conceptual Development Plan for Property at Northwest Corner of Site
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Exhibit A.9: Existing Development Agreement Provisions
4. USES PERMITTED BY THIS AGREEMENT:
4.1 The uses allowed pursuant to this Agreement are only those uses allowed under City’s Zoning
Ordinance codified at Meridian Unified Development Code § 11-2B which are herein specified as
follows:
40 building lots and 2 common lots on 38.21 acres in the proposed C-G zoning district. The
pertinent provisions of the City of Meridian Comprehensive Plan are applicable to this AZ 06-063
application.
4.2 No change in the uses specified in this Agreement shall be allowed without modification of this
Agreement.
5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY:
5.1. Owner/Developer shall develop the Property in accordance with the following special conditions:
1. A phasing plan shall be submitted with phase 1 of the development.
2. The existing agricultural use (grazing of cattle) on the property will be allowed to continue after
annexation into the City, until phase 1 of the development occurs. A maximum of 25 cows and 2
horses will be allowed to exist on the site at any time.
3. The applicant shall improve Waltman Lane adjacent to the site and off-site to the end of the split
corridor improvements, per the half street sections attached in Exhibit A.6 of the staff report,
prior to occupancy of any structure within the site.
4. All future uses shall not involve uses, activities, processes, materials, equipment and conditions
of operation that will be detrimental to any persons, property or the general welfare by reason of
excessive production of traffic, noise, smoke, fumes, glare or odors.
5. All future development of the subject property shall comply with City of Meridian ordinances in
effect at the time of development.
6. The applicant shall be responsible for all costs associated with sewer and water service
installation.
7. No building permits shall be issued or construction traffic allowed (except for infrastructure
improvements such as sewer, water, & roads) on this site until:
a. The construction related to the split corridor Waltman Lane/Meridian Road/Main Street
intersection has commenced and the applicant has installed a gate with paved access to
Ruddy for use by the Waltman residents. Such gate shall be installed prior to beginning any
other construction on the site and shall be removed by the applicant prior to dedication and
ACHD acceptances of the street connection to Ruddy Drive. This temporary secondary
access shall be useable to Waltman residents at all times during the construction of the
subject property. OR
b. Corporate Drive is extended across the Ten Mile Creek and is connected to Waltman Lane.
8. Development on this site shall not exceed a site trip generation of 8,000 ADT from the site prior
to the extension of Corporate Drive from the north bank of the Ten Mile Creek at its current stub,
south to Waltman Lane. Approval shall be obtained from ACHD prior to Certificate of Zoning
compliance application submittal for future structures to verify compliance with the allowed
ADT. A Certificate of Zoning compliance application(s) will not be approved for any structure(s)
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on the site that exceeds the total allowed ADT for the site until Corporate Drive is extended.
9. Ruddy Drive shall be extended as a public street into this site and up to Waltman Lane, as shown
on the concept plan(s).
10. At no time shall construction traffic associated with the development of this site be allowed to
access this site using Ruddy Drive or any other street within The Landing Subdivision.
11. Provide a pedestrian network within the parking areas that will help to guide pedestrians through
the parking areas safely. This network shall include pedestrian only pathways and sidewalks that
connect the distant parking areas to the buildings. A pedestrian plan shall be included with the
master concept plan for this development; submit with the first CZC application on this site.
12. All buildings in the development shall be subject to the administrative design review standards
listed in the UDC and future design guidelines pertaining to architectural character, color &
materials, and parking lots. In addition to the aforementioned standards, the lots directly adjacent
to Waltman Lane shall also comply with design standards pertaining to pedestrian walkways.
Architectural design elements on the structures shall continue all the way around the structures,
similar to the example provided by the applicant at Target included as Exhibit A.7 of the staff
report.
13. All buildings on the site shall be generally consistent with the conceptual office and retail
elevations submitted with this application unless the Development Agreement is modified by the
developer once actual users are identified.
14. All buildings shall contain architectural elements and landscaping features that break up any long
façade or wall, as determined by the Planning Director, that face the freeway, a main drive aisle, a
parking area, or a residential district. These architectural elements shall include at least two
changes in materials or colors, and some modulation in the façade, including but not limited to,
windows, columns, cornices, extrusions, or other architectural enhancements.
15. Any outdoor uses and/or activity areas (including restaurant seating) adjacent to residential uses
along the west and northwest boundaries shall require conditional use permit approval (unless the
adjacent uses are changed into non-residential uses).
16. Prohibited uses along the western and northwestern property boundaries are as follows: drinking
establishments, drive-thru establishments, fuel sale facilities, fuel sales facilities/truck stops, and
vehicle washing facilities.
17. Except for a potential hotel site at the southwest corner, all structures proposed on the site over
100,000 square feet that are within 100 feet of a residential district or use shall obtain conditional
use permit approval.
18. Standard hours of operation for businesses along the west and northwest property boundaries
adjacent to residential uses are limited to the hours between 8 am and 11 pm (unless the adjacent
uses are changed into non-residential uses) with the exception of a hotel use, which shall be
allowed to operate 24 hours.
19. For concept plan #1, all structures along the west and northwest property boundaries adjacent to
existing residences shall be limited in height to two stories and shall have a minimum setback of
25 feet adjacent to the existing residences (unless the adjacent uses are changed into non -
residential uses), with the exception of the proposed hotel. If a hotel is built at the southwest
corner of the site as depicted on the concept plan, a 25-foot setback shall be required for the first
story, a 100-foot setback shall be required for the 2nd story, and a 200-foot setback shall be
required for anything greater than 2 stories, adjacent to existing residences. Structures along the
west and northwest property boundaries directly adjacent to residences shall position second story
(and higher, in the case of a hotel) windows in such a manner as not to have views directly into
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neighboring residential properties. For concept plan #2, appropriate setbacks will be determined
at the public hearing for the preliminary plat and conditions will be placed on the plat
accordingly; No Development Agreement modification shall be necessary.
20. For concept plan #1, no rear loading areas, delivery areas, trash areas, or obtrusive lighting shall
be permitted adjacent to existing residences on the west and northwest property boundaries.
Further, all trash enclosures shall be constructed of concrete or masonry materials.
21. A minimum of 10 buildings shall be required on this site.
22. Development of this site shall be generally consistent with either one of the two conceptual site
plans approved with this application, as determined by the Planning Director, unless the
Development Agreement is modified by the developer once actual users are identified. If the
applicant proceeds with concept plan #2, a new preliminary plat application will be required.
23. Prior to issuance of the first occupancy, a 10-foot wide multi-use pathway shall be constructed at
the northeast corner of the site as depicted on concept plan #1 and as approved by the Parks
Department, on the east side of the Ten Mile Drain in alignment with the existing pathway on the
north side of Waltman Lane, in accordance with the standards listed in UDC 11-3B-8 and 11-3B-
12, and the Master Pathways Plan.
24. The vegetation and trees that currently exist along the banks of the Ten Mile Creek shall be
protected or enhanced as part of this development. The applicant shall work with the Parks and
Recreation Department regarding the removal or replacement of any trees on this site.
25. Construct a 50-foot wide landscape buffer along the interstate. This buffer shall be designed in
accordance with UDC 11-3B-7 and be placed along the entire southern boundary of the subject
site, prior to the occupancy of the first building in this development.
26. Construct a 20-foot wide landscape street buffer along Waltman Lane (a collector street) east of
the Corporate/Waltman intersection. A 10-foot wide buffer shall be constructed along Waltman
Lane (a local street) west of the Corporate/Waltman intersection. These buffers shall be designed
in accordance with the standards listed in UDC 11-3B-7 and constructed prior to the occupancy
of the first building in this development.
27. Construct a 25-foot wide landscape buffer and a 6-foot tall masonry wall between residential uses
and properties zoned C-G as depicted in Exhibit A.8 of the staff report. This buffer shall be
designed and constructed in accordance with UDC 11-3B-9 and be placed adjacent to any
existing residential uses which would include The Landing Subdivision and the two residential
parcels located adjacent to the northwest corner of the subject property (if these properties are
still functioning as residential uses and have not converted to commercial by the time building
permits are applied for), prior to occupancy of the adjacent building.
28. If the applicant chooses to develop consistent with concept plan #1, relocate Waltman Lane
further to the south, vacate the existing right-of-way, and install a 25-foot wide landscape buffer
on the north side of Waltman (off-site) adjacent to the Haddock property, as depicted on concept
plan #1 and Exhibit A.9 of the staff report. If the applicant chooses to develop consistent with
concept plan #2, appropriate buffers shall be determined at the public hearing for the preliminary
plat and the plat shall be conditioned accordingly.
29. If the applicant chooses to develop consistent with concept plan #1, construct two driveways as
proposed on concept plan #1, on the south side of Waltman Lane, no wider than 36-feet each. No
driveway accesses to Waltman are approved west of the Waltman/Corporate intersection. If the
applicant chooses to develop consistent with concept plan #2, appropriate driveway locations
shall be determined at the public hearing for the preliminary plat.
30. If the applicant chooses to develop consistent with concept plan #1, construct a maximum of 5
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access points to Corporate Drive as shown on concept plan #1, unless the Development
Agreement is modified by the developer once actual users are identified. If the applicant chooses
to develop consistent with concept plan #2, appropriate access points shall be determined at the
public hearing for the preliminary plat.
31. The applicant shall comply with all landscaping standards described in the UDC, including but
not limited to UDC 11-3B-8 which outlines the standards for parking lot landscaping.
32. The applicant shall be responsible to obtain a Certificate of Zoning Compliance (CZC) permit and
design review approval from the Planning Department prior to all new construction on the subject
property.
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B. EXHIBIT B - AGENCY AND DEPARTMENT COMMENTS AND CONDITIONS
1. PLANNING DEPARTMENT
1.1 A Development Agreement (DA) is required as a provision of rezone of this property. Prior to the rezone
ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the
time of rezone ordinance adoption, and the developer(s). A final plat application will not be accepted
until the DA is executed.
The DA(s) shall be signed by the property owner(s) and returned to the Planning Division within six (6)
months of the City Council granting the rezone. Currently, a fee of $303.00 shall be paid by the applicant
to the Planning Division prior to commencement of the DA. The DA shall, at minimum, incorporate the
following provisions:
a. Future development of this site shall substantially comply with the conceptual development plan and
building elevations included in Exhibit A and the conditions included in Exhibit B of the staff report.
b. Future development shall comply with the design standards listed in UDC 11-3A-19 and the City of
Meridian Architectural Standards Manual. Note: Single-family detached units are not subject to
Design Review.
c. The rear and/or side of structures on Lots 2-9 and 33-48, Block 3; and Lots 2, 7, 9 and 14, Block 10,
that face W. Waltman Lane and I-84 shall incorporate articulation through changes in two or more of
the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches,
balconies, material types, or other integrated architectural elements to break up monotonous wall
planes and roof lines that are visible from the subject public street. Single-story structures are exempt
from this requirement.
d. Noise abatement shall be provided for residential uses abutting Interstate 84 in accord with the
standards listed in UDC 11-3H-4D. Note: The top of the berm and wall in combination shall be a
minimum of ten feet (10') higher than the elevation at the centerline of the state highway; the cross-section
in Exhibit A.5 does not accurately reflect the elevation of the centerline of the state highway in relation to
the elevation of the site.
e. Qualified open space and site amenities shall be provided within the development in accord with the
standards listed in UDC 11-3G-3 for residential developments as proposed with this application.
f. Prior to issuance of any building permits on the subject property, the property shall be subdivided.
g. The vegetation and trees that currently exist along the banks of the Ten Mile Creek shall be protected
or enhanced as part of this development. The applicant shall work with Elroy Huff, City Arborist,
regarding the removal or replacement of any trees on this site.
h. The Applicant shall extend Corporate Drive north of this site from its current terminus north of Ten
Mile Creek to Waltman Lane with the first phase of development (54 building lots). This will provide
for access to the proposed development and general vicinity while the bridge over the Ten Mile Creek
on Waltman Lane is reconstructed.
i. Improvements to Waltman Lane adjacent to the site as required by ACHD, including the bridge
crossing over the Ten Mile Creek, shall be completed after Corporate Drive is extended from the
north to Waltman Lane in accord with ACHD requirements.
j. The entire street buffer and sidewalk along W. Waltman Lane; and the entire street buffer, including
the berm and wall along I-84, shall be constructed with the first phase of development. The entire
street buffer along I-84 shall be constructed with the third phase of development.
k. The entire segment of the 10-foot wide multi-use pathway along the Ten Mile Creek and the
pedestrian bridge shall be constructed with the second phase of development.
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l. The multi-family development in its entirety shall be managed and maintained by the same company
to ensure consistency.
m. Future homes on Lots 33-48, Block 3 adjacent to I-84 are restricted to a single-story in height as
proposed by the applicant.
1.2 Site Specific Conditions – Preliminary Plat
1.2.1 The preliminary plat included in Exhibit A.4, dated 4/18/2018, is approved as submitted.
1.2.2 The landscape plan included in Exhibit A.5, dated 3/30/2018, shall be revised as follows:
a. Depict a minimum 5-foot wide detached sidewalk along W. Waltman Lane.
b. Depict landscaping along all pathways as set forth in UDC 11-3B-12C.
1.2.3 The entire street buffer and sidewalk along W. Waltman Lane; and the entire street buffer, including the
berm and wall, along I-84 shall be constructed with the first phase of development prior to issuance of
any Certificates of Occupancy. The entire street buffer along I-84 shall be constructed with the third
phase of development.
1.2.4 Alleys are required to be constructed in accord with the standards listed in UDC 11-6C-3B.5.
1.2.5 An exhibit is required to be submitted with final plat applications that contain common driveways that
depicts the setbacks, fencing, building envelope and orientation of the lots and structures; driveways for
lots that abut the common driveway but are not taking access from the driveway should be depicted on the
opposite side of the shared property line away from the common driveway as set forth in UDC 11-6C-
3D.7.
1.2.6 A perpetual ingress/egress easement shall be filed with the Ada County Recorder for common driveways,
which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles
and equipment in accord with UDC 11-6C-3D.8. A copy of the recorded easement shall be submitted to
the Planning Division.
1.3 General Conditions of Approval – Preliminary Plat
1.3.1 Comply with all bulk, use, and development standards of the applicable district listed in UDC Chapter 2
District regulations.
1.3.2 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in
UDC 11-3A-6.
1.3.3 Install lighting consistent with the provisions as set forth in UDC 11-3A-11.
1.3.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A-15, UDC
11-3B-6 and MCC 9-1-28.
1.3.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17.
1.3.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J.
1.3.7 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3B-5I, 11-3B-
8C, and Chapter 3 Article C.
1.3.8 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B-7C
(streets).
1.3.9 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B-11C.
1.3.10 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for
the loss of such trees as set forth in UDC 11-3B-10.
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1.3.11 Provide bicycle parking spaces as set forth in UDC 11-3C-6G consistent with the design standards as set
forth in UDC 11-3C-5C.
1.3.12 Comply with the outdoor service and equipment area standards as set forth in UDC 11-3A-12.
1.3.13 Construct all required landscape areas used for storm water integration consistent with the standards as set
forth in UDC 11-3B-11C.
1.3.14 Comply with the structure and site design standards as applicable, as set forth in UDC 11-3A-19 and the
design standards listed in the Architectural Standards Manual.
1.3.15 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle.
1.3.16 Low pressure sodium lighting shall be prohibited as an exterior lighting source on the site.
1.3.17 All fencing constructed on the site shall comply with the standards as set forth in UDC 11-3A-7.
1.4 Ongoing Conditions of Approval – Preliminary Plat
1.4.1 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum
height of six feet above the ground or sidewalk surface to afford greater visibility of the area.
1.5 Process Conditions of Approval – Preliminary Plat
1.5.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant
shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and
receive approval for such signs.
1.5.2 The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and Design Review
application from the Planning Division, prior to submittal of any building permit applications for the
townhome and multi-family structures.
1.6 Site Specific Conditions of Approval – Conditional Use Permit
1.6.1 The Applicant shall comply with the specific use standards listed in UDC 11-4-3-27 for multi-family
developments. Plans submitted with the Certificate of Zoning Compliance application shall demonstrate
compliance with these standards.
1.6.2 The site plan included in Exhibit A.3, dated 3/2/2018, shall be revised as follows:
a. Depict a minimum of 80 square feet (s.f.) of private useable open space (i.e. patio or balcony) for
each unit in accord with UDC 11-4-3-27B.3.
b. Depict a property management office, a maintenance storage area, a central mailbox location with
provisions for parcel mail that provides safe pedestrian and/or vehicular access and a directory and
map of the development at an entrance or convenient location for those entering the development in
accord with UDC 11-4-3-27B.7.
c. Depict all on-site service areas, outdoor storage areas, waste storage, disposal facilities, and
transformer and utility vaults on the site plan in areas not visible from a public street, or fully
screened from view from a public street.
d. The central common area (i.e. open grassy area) shall either be widened to a minimum of 50 feet to
comply with the minimum size requirements of 50’ x 100’ for open space amenities; or, another
amenity from the Open Space category shall be provided as set forth in UDC 11-4-3-27D.
1.6.3 The landscape plan included in Exhibit A.5, dated March 30, 2018 shall be revised as follows:
a. Depict landscaping along the foundations of all street facing elevations in accord with the standards
listed in UDC 11-4-3-27-F as follows: the landscaped area shall be at least 3-feet wide and have an
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evergreen shrub with a minimum mature height of 24 inches for every 3 linear feet of foundation. The
remainder of the area shall be landscaped with ground cover plants.
b. Landscaping is required along pathways in accord with the standards listed in UDC 11-3B-12C. A
minimum 5-foot wide landscape strip is required along each side of the pathway along the Ten Mile
Creek.
1.6.4 The multi-family development is required to record legally binding documents that state the maintenance
and ownership responsibilities for the management of the development, including, but not limited to,
structures, parking, common areas, and other development features.
1.6.5 A minimum building setback of 10 feet is required unless a greater setback is otherwise required per UDC
11-4-3-27B.1.
1.6.6 A minimum of 20 feet separation between buildings is required per Building Code unless a reduction is
approved through the Building Department.
1.6.7 Private streets are required in the multi-family portion of the development for addressing purposes and
shall be constructed in accord with the standards listed in UDC 11-3F.4. A private street application
shall be submitted with the final plat application.
2. PUBLIC WORKS DEPARTMENT
2.1 Site Specific Conditions of Approval
2.1.1 Applicant shall be required to construct a minimum 14-foot wide gravel access road over the existing
sanitary sewer trunkline adjacent to Ten Mile Creek. This access can be co-located with
sidewalk/pathways, as long as the design incorporates the minimum considerations of the wastewater
maintenance equipment.
2.1.2 A street light plan will need to be included in the final plat and/or building permit application. Street light
plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of
the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272
2.2 General Conditions of Approval
2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and
execute standard forms of easements for any mains that are required to provide service outside of a public
right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is
less than three feet than alternate materials shall be used in conformance of City of Meridian Public
Works Departments Standard Specifications.
2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and
through this development. Applicant may be eligible for a reimbursement agreement for infrastructure
enhancement per MCC 8-6-5.
2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way
(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility,
or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside
the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted
on the plat for reference purposes. Submit an executed easement (on the form available from Public
Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must
include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and
distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a
Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All
easements must be submitted, reviewed, and approved prior to development plan approval.
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2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of
water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the
primary source. If a surface or well source is not available, a single-point connection to the culinary
water system shall be required. If a single-point connection is utilized, the developer will be responsible
for the payment of assessments for the common areas prior to prior to receiving development plan
approval.
2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the
City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible
reassignment of street addressing to be in compliance with MCC.
2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or
laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In
performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law
or regulation.
2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City
Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-
5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as
landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at
(208)334-2190.
2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section
9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-
5211.
2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base
approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded,
prior to applying for building permits.
2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing,
landscaping, amenities, etc., prior to signature on the final plat.
2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the
structures. Where approved by the City Engineer, an owner may post a performance surety for such
improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B.
2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection
fees, as determined during the plan review process, prior to the issuance of a plan approval letter.
2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the
Americans with Disabilities Act and the Fair Housing Act.
2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may
be required by the Army Corps of Engineers.
2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office.
2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H.
2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads
receiving engineered backfill, where footing would sit atop fill material.
2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of
3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1-foot above.
2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage
facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The
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design engineer shall provide certification that the facilities have been installed in accordance with the
approved design plans. This certification will be required before a certificate of occupancy is issued for
any structures within the project.
2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City
of Meridian AutoCAD standards. These record drawings must be received and approved prior to the
issuance of a certification of occupancy for any structures within the project.
2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements
are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be
found at http://www.meridiancity.org/public_works.aspx?id=272.
2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125%
of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat
signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The
surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must
file an application for surety, which can be found on the Community Development Department website.
Please contact Land Development Service for more information at 887-2211.
2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of
the total construction cost for all completed sewer, water and reuse infrastructure for duration of two
years. This surety will be verified by a line item cost estimate provided by the owner to the City. The
surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must
file an application for surety, which can be found on the Community Development Department website.
Please contact Land Development Service for more information at 887-2211.
3. POLICE DEPARTMENT
3.1 Provide private streets within the multi-family portion of the development for addressing purposes.
4. FIRE DEPARTMENT
4.1 Any newly installed Fire Department connections for sprinkler or standpipes will require
locking Fire Department plugs.
4.2 Acceptance of the water supply for fire protection will be by the Meridian Fire
Department and water quality by the Meridian Water Department for bacteria testing.
4.3 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in
accordance with International Fire Code Section (IFC) 508.5.4 as follows:
a. Fire hydrants shall have a Storz LDH connection in place of the the 4 ½” outlet. The Storz
connection may be integrated into the hydrant or an approved adapter may be used on the 4 1/2"
outlet.
b. Fire hydrants shall have the Storz outlet face the main street or parking lot drive aisle.
c. Fire hydrants shall be placed on corners when spacing permits.
d. Fire hydrants shall not have any vertical obstructions to outlets within 10’.
e. Fire hydrants shall be placed 18” above finished grade to the center of the Storz outlet.
f. Fire hydrants shall be provided to meet the requirements of the Meridian Water Dept. Standards.
g. Show all proposed or existing hydrants for all new construction or additions
to existing buildings within 1,000 feet of the project.
4.4 In accordance with International Fire Code Section 503.2.5 and Appendix D, any
roadway greater than 150 feet in length that is not provided with an outlet shall be
required to have an approved turn around. Phasing of the project may require a
temporary approved turn around on streets greater than 150' in length with no outlet. Cul-
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D-Sacs shall be 96’ in diameter minimum and shall be signed “No Parking – Fire Lane”
per International Fire Code Sections 503.3 & D103.6.
4.5 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’
inside and 48’ outside, per International Fire Code Section 503.2.4.
4.6 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with
International Fire Code Sections 503.3 & D103.6.
4.7 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation
as set forth in International Fire Code Section 304.1.2.
4.8 Operational fire hydrants, temporary or permanent street signs, and access roads with an
all weather surface are required to be installed before combustible construction material
is brought onto the site, as set forth in International Fire Code Section (IFC) 501.4.
4.9 To increase emergency access to the site a minimum of two points of access will be
required for any portion of the project which serves more than 30 homes, as set forth
in International Fire Code Section D107.1. The two entrances should be separated by no
less than ½ the diagonal measurement of the full development as set forth in
International Fire Code Section D104.3. The applicant shall provide a stub street to
the property to the (west/east/north/south).
4.10 The roadways shall be built to Ada County Highway District cross section standards and
have a clear driving surface. Streets less than 26’ in width shall have no on-street
parking; streets less than 32’ in width shall have parking only on one side. These
measurements shall be based on the drivable surface dimension exclusive of shoulders.
The overhead clearance shall be a minimum of 13’ 6”. The roadway shall be able to
accommodate an imposed load of 80,000 GVW as set forth in International Fire Code
Section 503.2.1 and D103.6.1 and D103.6.2.
4.11 Commercial and office occupancies will require a fire-flow consistent with International
Fire Code Appendix B to service the proposed project. Fire hydrants shall be placed
per Appendix C.
4.12 Provide a Fire Department Key box entry system for the complex prior to occupancy
as set forth in International Fire Code Section 506.
4.13 The first digit of the Apartment/Office Suite shall correspond to the floor level as set
forth in International Fire Code Section 505.1 and Meridian Amendment 10-4-1.
4.14 The applicant shall work with Public Works and Planning Department staff to provide an
address identification plan and a sign which meets the requirements of the City of
Meridian sign ordinance and is placed in a position that is plainly legible and visible from
the street or road fronting the property, as set forth in International Fire Code Section 505.1
and Meridian Amendment 104-4-1.
4.15 All portions of the buildings located on this project must be within 150’ of a paved
surface as measured around the perimeter of the building as set forth in International
Fire Code Section 503.1.1.
4.16 Where a portion of the facility or building hereafter constructed or moved into or within
the jurisdiction is more than 400 feet (122 m) from a hydrant on a fire apparatus access
road, as measured by an approved route around the exterior of the facility or building, on-
site fire hydrants and mains shall be provided where required by the code official as
set forth in International Fire Code Section 507.5.1. For buildings equipped throughout
with an approved automatic sprinkler system installed in accordance with Section
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903.3.1.1 or 903.3.1.2 the distance requirement shall be 600 feet (183).
a. For Group R-3 and Group U occupancies, the distance requirement shall be 600 feet (183
m).
b. For buildings equipped throughout with an approved automatic sprinkler system
installed in accordance with Section 903.3.1.1 or 903.3.1.2, the distance requirement shall
be 600 feet (183 m).
4.17 All R-2 occupancies with 3 or more units shall be required to be fire sprinkled as set forth in
International Fire Code Section 903.2.8.
4.18 There shall be a fire hydrant within 100’ of all fire department connections as set forth in local
amendment to the International Fire Code 10-4-1.
4.19 The Fire Department will require Fire Department locking Connection caps on all FDC inlets. IFC
102.9.
4.20 Buildings over 30’ in height are required to have access roads in accordance with the
International Fire Code Appendix D Section D105.
4.21 Emergency response routes and fire lanes shall not be allowed to have traffic calming devices
installed without prior approval of the Fire Code Official. National Fire Protection IFC 503.4.1.
4.22 COMMERCIAL AND INDUSTRIAL - Buildings or facilities exceeding 30 feet (9144mm)
or three stories in height shall have at least two means of fire apparatus access for each structure.
The access roads shall be placed a distance apart equal to not less than one half of the length of
the overall diagonal dimension of the property or area to be served, measured in a straight line as
set forth in International Fire Code Appendix D104.1.
4.23 As set forth in International Fire Code Section 504.1, multi-family and commercial projects
shall be required to provide an additional sixty inches (60”) wide access point to the building from
the fire lane to allow for the movement of manual fire suppression equipment and gurney
operations. The unobstructed breaks in the parking stalls shall be provided so that building
access is provided in such a manner that the most remote part of a building can be reached with a
length of 150' fire hose as measured around the perimeter of the building from the fire lane. Code
compliant handicap parking stalls may be included to assist meeting this requirement. Contact the
Meridian Fire Department for details.
4.24 Over 100 apartment units without an approved sprinkler system or 200 apartment units with an
approved sprinkler system will require a secondary access per International Fire Code Section
D104.3.
4.25 Secondary emergency access routes shall be protected from illegal entry by a gate or
collapsible bollards as set forth in IFC 503.5. An example would be the MaxiForce
Collapsible bollards that is wrench activated or an approved equal.
4.26 The driveways in the multi -family portion of the development shall be private streets
and shall be constructed in accord with the standards listed in UDC 11 -3F-4 with a
minimum width of 26 feet.
4.27 All public streets shall be a minimum of 33 -feet wide.
5. PARKS DEPARTMENT
5.1 The project developer shall design and construct a multi-use pathway consistent with the specifications
set forth in the Meridian Pathways Master Plan (Chapter 3). Proposed location of pathway on west side of
the Ten Mile Drain is acceptable to the Pathways Project Manager. Project Developer shall also provide a
Meridian City Council Meeting Agenda September 11, 2018 – Page 107 of 222
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pedestrian bridge crossing of the Ten Mile Drain to connect with proposed future pathways to the east.
5.2 Prior to final approval, the applicant shall submit a public access easement for a multi-use pathway on the
west side of the Ten Mile Drain to the Planning Division for Council approval and subsequent
recordation. The easement shall be a minimum of 14’ wide (10’ pathway + 2’ shoulder each side). Use
standard City template for public access easement. Easement checklist must accompany all easement
submittals.
5.3 Construct multi-use pathway per typical paving section(s) shown in the Meridian Pathways Master Plan
Chapter 3.
5.4 The owner (or representative association) of the property affected by the public access easement shall
have an ongoing obligation to maintain the multi-use pathway.
5.5 Six-foot tall open vision fencing shall be installed between pathways and (live) water irrigation canals and
laterals as detailed in the Meridian Pathways Master Plan, Chapter 3, page 3-5. All other fence details per
UDC 11-3A-7.
5.6 Should any discrepancy exist between these conditions and the requirements of the Nampa Meridian
Irrigation District, the developer shall work with Pathways Project Manager to achieve a pathway design
that meets both City and irrigation district objectives.
6. NAMPA MERIDIAN IRRIGATION DISTRICT
7. CENTRAL DISTRICT HEALTH DEPARTMENT
Meridian City Council Meeting Agenda September 11, 2018 – Page 108 of 222
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8. WEST ADA SCHOOL DISTRICT
9. ADA COUNTY HIGHWAY DISTRICT (ACHD)
9.1 Site Specific Conditions of Approval (Preliminary Plat)
9.1.1 Prior to plan approval and ACHD signature on the first final plat enter into a Cooperate Development
Agreement with ACHD for the construction of the Corporate Drive extension, which will also include the
construction of a new bridge over the Ten Mile Creek. Construct Corporate Drive north of the bridge as a
40-foot wide commercial street section with vertical curb, gutter, and 5-foot wide attached concrete
sidewalks. The crossing of Ten Mile Creek will require a 58-foot wide bridge with 2-foot parapets.
South of the bridge construct Corporate Drive with a minimum of 30-feet of pavement and 3-foot wide
gravel shoulders.
The Cooperative Development Agreement shall include the roadway and bridge design and construction,
as well as allocation of costs (70% ACHD and 30% the applicant).
9.1.2 In order to ensure that Corporate Drive will be extended, the following items must be in place prior plans
acceptance for the first final plat.
Cooperative Development Agreement;
Financial surety provided by the applicant meeting the terms of the Cooperative
Development Agreement;
Full design and approved plans for the roadway and bridge.
Meridian City Council Meeting Agenda September 11, 2018 – Page 109 of 222
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9.1.3 Abutting the site, improve Waltman Lane as ½ of a 36-foot wide collector street section, plus 12-feet of
additional pavement (to total 30-feet) with vertical curb, gutter, and a 5-foot wide (or 7-foot wide
attached) detached concrete sidewalk with a 3-foot wide gravel shoulder and a borrow ditch sized to
accommodate the roadway storm runoff constructed on the north side of the roadway.
9.1.4 If detached sidewalks are constructed, then the right-of-way may extend to 2-feet behind the back of curb
and the sidewalks can be placed in a permanent right-of-way easement.
9.1.5 Construct center left turn lanes on Waltman Lane at the apartment driveway located approximately 430-
feet east of Corporate Drive and at Kearney Avenue.
9.1.6 Reconstruct of the existing Ten Mile Creek bridge crossing on Waltman Lane as a full 36-foot street
section with vertical curb and 5-foot wide attached concrete sidewalks. This will require a 54-foot wide
bridge with 2-foot parapets.
9.1.7 To ensure the existing Ten Mile Creek bridge crossing on Waltman Lane is improved when necessary and
to allocate costs, the applicant shall enter into a Cooperative Development Agreement with ACHD.
9.1.8 The Cooperative Development Agreement should include bridge design and construction, as well as
allocation of costs (76% ACHD and 24% the applicant).
9.1.9 In order to ensure that the Waltman Lane bridge is constructed, the following items must be in place prior
plans acceptance for the final plat necessitating the improvements.
Cooperative Development Agreement;
Financial surety provided by the applicant meeting the terms of the Cooperative
Development Agreement;
Full design and approved plans for the bridge.
9.1.10 Install “NO PARKING” signs on Waltman Lane abutting the site.
9.1.11 Extend 1 stub street into the site, Ruddy Drive, with two 21-foot wide travel lanes, a 10-foot wide center
landscape island, vertical curb, gutter, within 50-feet of right-of-way, and a 5-foot wide attached concrete
sidewalks.
9.1.12 Construct 1 local street, Kearney Avenue, to intersect Waltman Lane, 330-feet west of Corporate Drive.
9.1.13 Construct the entry portion of Kearney Avenue with two 21-foot wide travel lanes, a 10-foot wide center
landscape island, vertical curb, gutter, and a portion of an 8-foot wide planter strip within 60-feet of right-
of-way with a 5-foot wide detached concrete sidewalks.
9.1.14 Provide a permanent right-of-way easement for detached sidewalks located outside of the dedicated right-
of-way.
9.1.15 Plat all of the center landscape islands as right-of-way owned by ACHD. The applicant or the home
owners association shall apply for a license agreement if landscaping is desired within the islands.
9.1.16 Construct all other internal local streets as 33-foot street sections with rolled curb, gutter, and 5-foot wide
attached concrete sidewalks within 47-feet of right-of-way.
9.1.17 Construct an off-set cul-de-sac turnaround with a minimum radius of 45-feet at the terminus of SW 7th
Street.
9.1.18 Construct three 20-foot alleys within the site, located as follows:
One east/west alley to run between Kearney Avenue and Malayan Avenue.
One north/south alley to run between Jacksnipe Drive and Backwoods Drive.
Meridian City Council Meeting Agenda September 11, 2018 – Page 110 of 222
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One alley to run north from Jacksnipe Drive and curve to the east to intersect Malayan Avenue.
9.1.19 All alleys with horizontal curves shall be designed using the AASHTO equation 3-38. HSO= R (1 –
cos(28.65*S/R)) using S = 80.
9.1.20 Construct one 24-foot wide full access driveway onto Waltman Lane located approximately 430-feet east
of Corporate Drive.
9.1.21 Construct one 28-foot wide driveway onto Malayan Avenue located 300-feet south of Eider Drive. Sign
this driveway for “NO PARKING”.
9.1.22 Construct 1 stub street to the north, 7th Avenue, located 130-feet east of the west property line. Install a
sign at the terminus of the stub street stating that, “THIS ROAD WILL BE EXTENDED IN THE
FUTURE.”
9.1.23 Provide a road trust deposit in the amount of $18,000 to pay for future traffic calming on local streets
within The Landing Subdivision provided when Ruddy Drive is extended into the site.
9.1.24 Other than access specifically approved with this application direct lot access to Waltman Lane is
prohibited and shall be noted on the final plat.
9.1.25 Payment of impact fees is due prior to issuance of a building permit.
9.1.26 Comply with all Standard Conditions of Approval.
9.2 Standard Conditions of Approval
9.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all
easements). Any existing irrigation facilities shall be relocated outside of the ACHD right-of-way
(including all easements).
9.2.2 Private Utilities including sewer or water systems are prohibited from being located within the ACHD
right-of-way.
9.2.3 In accordance with District policy, 7203.3, the applicant may be required to updat e any existing non-
compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act
(ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to
District Development Review staff for review.
9.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the
construction of the proposed development. Contact Construction Services at 387-6280 (with file number)
for details.
9.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping
proposed within ACHD right-of-way or easement areas.
9.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be borne by
the developer.
9.2.7 It is the responsibility of the applicant to verify all existing utilities within the right -of-way. The
applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall
be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground
within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event
any ACHD conduits (spare or filled) are compromised during any phase of construction.
9.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the
District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details.
9.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and
approved supplements, Construction Services procedures and all applicable ACHD Standards unless
Meridian City Council Meeting Agenda September 11, 2018 – Page 111 of 222
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specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all
improvement plans.
9.2.10 Construction, use and property development shall be in conformance with all applicable requirements of
ACHD prior to District approval for occupancy.
9.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed
by the applicant or the applicant’s authorized representative and an authorized representative of ACHD.
The burden shall be upon the applicant to obtain written confirmation of any change from ACHD.
9.2.12 If the site plan or use should change in the future, ACHD Pl anning Review will review the site plan and
may require additional improvements to the transportation system at that time. Any change in the planned
use of the property which is the subject of this application, shall require the applicant to comply with
ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the
requirements or other legal relief is granted by the ACHD Commission.
10. IDAHO TRANSPORTATION DEPARTMENT (ITD)
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11. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO (COMPASS)
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Exhibit C: Legal Description & Exhibit Map for Rezone Boundary
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Meridian City Council Meeting Agenda September 11, 2018 – Page 115 of 222
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Meridian City Council Meeting Agenda September 11, 2018 – Page 116 of 222
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Meridian City Council Meeting Agenda September 11, 2018 – Page 117 of 222
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D. Required Findings from Unified Development Code
1. COMPREHENSIVE PLAN AMENDMENT:
Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the
public hearing, review the application. In order to grant an amendment to the Comprehensive Plan, the
Council shall make the following findings:
a. The proposed amendment is consistent with the other elements of the Comprehensive Plan.
The City Council finds that the proposed map amendment from Commercial to Medium-High
Density Residential is not consistent with other elements of the Comprehensive Plan as discussed at
the public hearing.
b. The proposed amendment provides an improved guide to future growth and development of
the city.
The City Council finds that the proposal to modify the Future Land Use Map to allow for mix of
residential uses does not provide an improved guide to future growth and development of the city for
the reasons discussed at the public hearing.
c. The proposed amendment is internally consistent with the Goals, Objectives and Policies of the
Comprehensive Plan.
The City Council finds that the proposed amendment is not consistent with certain Goals,
Objectives, and Policies of the Comprehensive Plan as discussed at the public hearing.
d. The proposed amendment is consistent with the Unified Development Code.
The City Council finds that the proposed amendment is consistent with the Unified Development
Code.
e. The amendment will be compatible with existing and planned surrounding land uses.
The City Council finds the proposed amendment is not compatible with adjacent existing residential
uses based on comments provided at the public hearing from neighbors.
f. The proposed amendment will not burden existing and planned service capabilities.
The City Council finds that the proposed amendment will not burden existing and planned service
capabilities in this portion of the city as the City has planned to provide services to this property.
g. The proposed map amendment (as applicable) provides a logical juxtaposition of uses that
allows sufficient area to mitigate any anticipated impact associated with the development of
the area.
The City Council finds the proposed map amendment does not provide a logical juxtaposition of
uses.
h. The proposed amendment is in the best interest of the City of Meridian.
For the reasons stated during the public hearing, the City Council finds that the proposed amendment
is not in the best interest of the City.
2. REZONE:
A. The Council did not consider the Rezone because the Comprehensive Plan Map Amendment
was not approved.
Upon recommendation from the Commission, the Council shall make a full investigation and shall,
at the public hearing, review the application. In order to grant a rezone, the Council shall make the
Meridian City Council Meeting Agenda September 11, 2018 – Page 118 of 222
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following findings:
a. The map amendment complies with the applicable provisions of the Comprehensive Plan;
The Commission finds that the proposed map amendment to the R-15 and R-40 zoning districts is
consistent with the proposed MHDR FLUM designation proposed for this site and should be
compatible with existing and future uses in the area. Therefore, the Commission finds the
amendment is consistent with the applicable provisions of the Comprehensive Plan (see section VII
above for more information).
b. The map amendment complies with the regulations outlined for the proposed district,
specifically the purpose statement;
The Commission finds that the proposed map amendment to the R-15 and R-40 zoning districts is
consistent with the purpose statements of the residential districts as detailed in Section VIII above.
c. The map amendment shall not be materially detrimental to the public health, safety, and
welfare;
The Commission finds that the proposed zoning amendment will not be detrimental to the public
health, safety, or welfare if the site is developed in accord with the conditions of approval in Exhibit
B. City utilities will be extended at the expense of the applicant. The Commission recommends that
the Council consider any oral or written testimony that may be provided when determining this
finding.
d. The map amendment shall not result in an adverse impact upon the delivery of services by any
political subdivision providing public services within the City including, but not limited to,
school districts; and,
The Commission finds that the proposed zoning amendment will not result in any adverse impact
upon the delivery of services by any political subdivision providing services to this site.
e. The annexation is in the best of interest of the City (UDC 11-5B-3.E).
The Commission finds the proposed rezone of this property is in the best interest of the City if the
applicant develops the site in accord with the conditions listed in Exhibit B.
3. PRELIMINARY PLAT:
A. The Council did not consider the Preliminary Plat because the Comprehensive Plan Map
Amendment was not approved.
In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-
making body shall make the following findings:
a. The plat is in conformance with the Comprehensive Plan;
The Commission finds that the proposed plat is in substantial compliance with the adopted
Comprehensive Plan in regard to land use if Council approves the requested FLUM amendment to
MHDR; if the applicant complies with the conditions included in this report, the proposed plat should
be consistent with the transportation and circulation goals. Please see Comprehensive Plan Policies
and Goals, Section VII, of the Staff Report for more information.
b. Public services are available or can be made available and are adequate to accommodate the
proposed development;
The Commission finds that public services will be provided to the subject property upon
development. (See Exhibit B of the Staff Report for more details from public service providers.)
c. The plat is in conformance with scheduled public improvements in accord with the City’s
Meridian City Council Meeting Agenda September 11, 2018 – Page 119 of 222
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capital improvement program;
Because City water and sewer and any other utilities will be provided by the developer at their own
cost, the Commission finds that the subdivision will not require the expenditure of capital
improvement funds.
d. There is public financial capability of supporting services for the proposed development;
The Commission recommends the Council rely upon comments from the public service providers
(i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit B for more detail.)
e. The development will not be detrimental to the public health, safety or general welfare; and
The Commission is not aware of any health, safety, or environmental problems associated with the
platting of this property that should be brought to the Council’s attention. ACHD and ITD consider
road safety issues in their analyses. The Commission recommends that the Council consider any
public testimony that may be presented when determining whether or not the proposed subdivision
may cause health, safety or environmental problems of which the Commission is unaware.
f. The development preserves significant natural, scenic or historic features.
The Commission is not aware of any significant natural, scenic or historic features on this site that
need to be preserved.
4. CONDITIONAL USE PERMIT (UDC 11-5B-6E)
A. The Council did not consider the Conditional Use Permit because the Comprehensive Plan Map
Amendment was not approved.
The Commission and Council shall base its determination on the Conditional Use Permit request
upon the following:
a. That the site is large enough to accommodate the proposed use and meet all the dimensional
and development regulations in the district in which the use is located.
The Commission finds that the subject property is large enough to accommodate the proposed use and
the dimensional & development regulations of the R-15 and R-40 districts (see Analysis Section IX
for more information).
b. That the proposed use will be harmonious with the Meridian Comprehensive Plan and in
accord with the requirements of this Title.
The Commission finds that the proposed use is consistent and harmonious with the UDC and
Comprehensive Plan Future Land Use Map designation of MHDR for this site.
c. That the design, construction, operation and maintenance will be compatible with other uses in
the general neighborhood and with the existing or intended character of the general vicinity
and that such use will not adversely change the essential character of the same area.
The Commission finds that if the applicant complies with the conditions outlined in this report, the
proposed use should be compatible with other existing and future uses in the general area and with the
existing and intended character of the area.
d. That the proposed use, if it complies with all conditions of the approval imposed, will not
adversely affect other property in the vicinity.
The Commission finds that if the applicant complies with the conditions outlined in this report, the
proposed use will not adversely affect other property in the area.
Meridian City Council Meeting Agenda September 11, 2018 – Page 120 of 222
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e. That the proposed use will be served adequately by essential public facilities and services such
as highways, streets, schools, parks, police and fire protection, drainage structures, refuse
disposal, water, and sewer.
The Commission finds that sanitary sewer, domestic water, refuse disposal, and irrigation are
currently available to the subject property. The Commission finds that the proposed use will be served
adequately by all of the public facilities and services listed above.
f. That the proposed use will not create excessive additional costs for public facilities and services
and will not be detrimental to the economic welfare of the community.
If approved, the applicant will be financing any improvements required for development. The
Commission finds there will not be excessive additional requirements at public cost and that the
proposed use will not be detrimental to the community’s economic welfare.
g. That the proposed use will not involve activities or processes, materials, equipment and
conditions of operation that will be detrimental to any persons, property or the general welfare
by reason of excessive production of traffic, noise, smoke, fumes, glare or odors.
The Commission finds the proposed use will not be detrimental to any persons, property or the
general welfare of the area.
h. That the proposed use will not result in the destruction, loss or damage of a natural, scenic or
historic feature considered to be of major importance.
The Commission finds that there should not be any health, safety or environmental problems
associated with the proposed use. Further, the Commission finds that the proposed use will not result
in the destruction, loss or damage of any natural, scenic or historic feature of major importance.
Meridian City Council Meeting Agenda September 11, 2018 – Page 121 of 222
City Council Meeting
Regular Meeting Agenda
Meeting Date: September 11, 2018
Agenda Item Number: 4E
Project File Number:
Item Title: Task Order 10925.a
Approval of Task Order 10925.a for Professional Services for
"Commercial & Residential Building Plan Review Services" to
FIRE CODE CONSULTANTS NORTHWEST, for the Not -To -Exceed
amount of $700,000.00.
Meeting Notes:
9 APPROVED
I TEM SHEET
C ouncil Agenda I tem - 4.E .
Presenter: Consent
Estimated Time f or P resentation: Consent
Title of I tem - Approval of Task Order 10925.a for P rofessional Services for “Commercial &
Residential B uilding P lan Review S ervices” to F IRE C O D E C O NS ULTANT S NO RT HWE S T,
for the Not-To-E xceed amount of $700,000.00.
AT TAC HM E NT S:
Description Type Upload D ate
Council Memo Cover Memo 9/4/2018
Task Order S igned A greements / C ontracts 9/7/2018
Meridian City Council Meeting Agenda September 11, 2018 – Page 122 of 222
Page 1
Memo
To: C.Jay Coles, City Clerk
From: Keith Watts, Purchasing Manager
CC: Cameron Arial, Brent Bjornson
Date: 9/4/2018
Re: September 11 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
September 11 th City Council Consent Agenda for Council’s consideration.
Approval of Task Order 10925.a for Professional Services for “Commercial &
Residential Building Plan Review Services” to FIRE CODE CONSULTANTS
NORTHWEST, for the Not-To-Exceed amount of $700,000.00.
Recommended Council Action: Approval of Task Order 10925.a to Fire Code
Consultants Northwest for the Not-To-Exceed amount of $700,000.00 and also
authorize Purchasing Manager to sign Purchase Order for the Not-to-Exceed
amount of $700,000.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda September 11, 2018 – Page 123 of 222
TASK ORDER NO. 10925.a
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
ctw oF MERTDIAN (OWNER) AND F|RE CODE CONSULTANTS NORTHWEST
(CONSULTANT)
This Task Order is made this 27th day of July 2018 and entered into by and between the
City of Meridian, a municipal corporation organized under the laws of the State of ldaho,
hereinafter referred to as "City", and accepted by Fire Code Consultants Northwest,
hereinafter reJerred to as "Consultant" pursuant to the mutual promises, covenant and
conditions contained in the Master Agreement between the above mentioned parties
dated July 20,2018. The Project Name for this Task Order is as follows:
CITY OF MERIDIAN
Commercial & Hesidential Building Plan Review Services
Provide plan review services for projects designed and constructed under the
lnternational Building Code, lnternalional Residential Code and lnternational Energy
Conservation Code as adopted and amended by local and state authority.
Task I - Commercial Building Plan Review
Deliverables. Perform technical building plan review ol commercial building plans and structural
calculations as submitted by applicant lor minimum code compliance of adopted
codes with local & state amendments.
Task 2 - Residential Building Plan Review
Deliverableso Perform technical plan review of residential building plans and structural
calculations submitted by applicant for minimum code compliance of adopted
codes with local & state amendments.
Task Order 10925.a
Fire Code Consultanls Northwest
Page 1 of 3
SCOPE OF WORK
Meridian City Council Meeting Agenda September 11, 2018 – Page 124 of 222
CONSULTANT will perform the following minimum baseline process when
pedorming residential and commercial building plan reviews;
1. CONSULTANT pedorms residential/commercial technical building plan
review on plans placed on the City's X: drive.
2. CONSULTANT signs off record in Accela.
3. After all Accela tasks are complete, CONSULTANT receives another
workJlow task in Accela named "plans released for construction".
4. CONSULTANT bundles all plans lrom the "approved folder", then batch saves
to the City X: drive as a zip f ile.
5. CONSULTANT then uploads approved plans to the documents section of
Accela.
6. CONSULTANT shall status Accela workflow as "released".
7. ln September 2018, the City will perform administrative duties and
CONSULTANT will continue to use Accela and Project Dox until phase 2 of
the Accela integration (TBD).
8. CONSULTANT will communicate with architects, engineers, city staff, and
others as needed.
ASSUMPTIONS
While preparing our scope of services and fee estimate, we have made the following
assumptions:
. lt is understood that assignments o, commercial projects to CONSULTANT will be
made only after both parties have agreed to commence such work, and at what
quantities.. The quantity of projects assigned by City to CONSULTANT may increase as
determined appropriate by both parties.. City will perform intake, distribution, and output functions of complete permit
submittal packages, including the following:
'I . City will provide front line customer service for non-technical inquiry by
current and prospective applicants.
2. City statf shall input application information into Accela and the X: drive.
3. City staff assigns workflow task to CONSULTANT.
TERM OF SERVICE and C PENSATION SCHEDULE
Services are to be provided for twelve (12) consecutive months from the date of the
Notice to Proceed.
Task Orde||0925.a
Fire Code Consultants Norlhwest
Page 2 ot 3
Meridian City Council Meeting Agenda September 11, 2018 – Page 125 of 222
COMPENSATION AND PLAN REVIEW
TURN AROUND TIME SCHEDULE
Task
Description
Turn Around Time
Compensation
1
Commercial Building Plan Review —for
10 business days after
35% of Commercial
Projects Valued < $2 Million
receipt of application
Plan Review Fees
Collected
Commercial Building Plan Review - for
10 business days after
15% of Commercial
Projects Valued >$2 Million
receipt of application
Plan Review Fees
2
Residential Building Plan Review
10 business days after
10% of Residential
receipt of application
Permit Fees Collected
NOT TO EXCEED AMOUNT:
$700,000.00
The Not -To -Exceed amount to complete all services listed above for this Task Order No.
10616.c is (Seven -Hundred -Thousand Dollars) ($700,000.00). CONSULTANT shall
present City with a monthly invoice for all Building Plan Reviews completed. Fees
pertaining to services provided under this Task Order shall be collected by City. City shall
remit Consultant's share of permit revenues collected by the City in accordance with the
above schedule, no later than the tenth (10th) day of the month following attainment of
the specified Milestone. No compensation will be paid over the Not -to -Exceed amount
without prior written approval by the City in the form of a Change Order. No travel or
reimbursable expenses will be paid.
CITY
BY:
Al
Dated:
Fire C Consultants Northwest
BY.
Rick Jac son
Dated: '711
Purchasing Division Community Development Department
BY: BY i
Keith atts, Manager Cameron Arial, Director
Dated:/ 2/ Dated:
Task Order 10925,a Page 3 o13
Fire Code Consultants Northwest
City Council Meeting
September 11, 2018
City Council Meeting
Regular Meeting Agenda
Meeting Date: September 11, 2018
Agenda Item Number: 4F
Project File Number: (H-2018-0054)
Item Title: Graycliff Estates MDA
Addendum to Development Agreement for Graycliff Estates MDA
(H-2018-0054) with Star Development Inc., located west of S.
Meridian Rd/SH-69 on the south side of W. Harris St, in the SE 1/4
of Section 25, Township 3N., Range 1W. (Parcel No. S1225418957)
Meeting Notes:
uy APPROVED
I TEM SHEET
C ouncil Agenda I tem - 4.F.
Presenter: S onya Allen
Estimated Time f or P resentation: 2-3 Minutes
Title of I tem - Addendum to Development Agreement for Graycliff E states M D A (H-2018-0054)
with S tar Development Inc., located west of S. M eridian Rd/S H-69 on the south side of W.
Harris St, in the S E 1/4 of Section 25, Township 3N., Range 1W. (P arcel No. S1225418957)
Addendum to the development agreement between the City of Meridian and S tar Development I nc.,
for Grayclif f Estates MD A H-2018-0054
AT TAC HM E NT S:
Description Type Upload D ate
D A A ddendum-Graycliff E states (H-2018-0054)A greements / C ontracts 9/5/2018
E xhibit A-Grayclif f Estates H-2018-0054 E xhibit 9/5/2018
Meridian City Council Meeting Agenda September 11, 2018 – Page 127 of 222
ADA COUNTY RECORDER Christopher D. Rich 2018-086664
BOISE IDAHO Pgs=43 VICTORIA BAILEY 09/12/2018 02:12 PM
CITY OF MERIDIAN, IDAHO NO FEE
ADDENDUM TO DEVELOPMENT AGREEMENT
PARTIES: 1. City of Meridian
2. Star Development, Inc., Owner/Developer
t THIS ADDENDUM TO DEVELOPMENT AGREEMENT is dated
this 1, day of r , 2018, ("ADDENDUM"), by and between City of
Meridian, a municipal corporation of the State of Idaho ("CITY"), whose address is 33 E.
Broadway Avenue, Meridian, Idaho 83642 and Star Development Inc.,
("OWNER/DEVELOPER'), whose address is PO Box 518, Meridian, Idaho 83680.
RECITALS
A. CITY and OWNER/DEVELOPER entered into that certain
Development Agreement that was recorded on December 9, 2015 in the real property records
of Ada County as Instrument No. 2015-112095 ("DEVELOPMENT AGREEMENT").
B. CITY and OWNER/DEVELOPER now desire to amend the
Development Agreement, which terms have been approved by the Meridian City Council in
accordance with Idaho Code Section 67-6511.
NOW, THEREFORE, in consideration of the covenants and conditions set
forth herein, the parties agree as follows:
1. OWNER/DEVELOPER shall be bound by the terms of the Development Agreement
recorded in the records of Ada County as Instrument No. 2015-112095, except as specifically
amended as follows:
a. Direct lot access to W. Harris Street and the north/south street along the west
boundary, both collector streets, is prohibited in accord with UDC 11-3A-3, except
for Lot 4-2, Block 2 (the multi -family lot) which shall be allowed one access via W.
Harris Street.
b. Future development of this site shall be generally consistent with the preliminary
plat and building elevations for the single-family homes depicted in the revisions
noted in the staff report attached to the Findings of Fact and Conclusions of Law
herein attached as Exhibit "A".
c. A conditional use permit is required to be obtained for the multi -family
development in the R-40 zoning district, per UDC Table 11-2A-2.
ADDENDUM TO DEVELOPMENT AGREEMENT GRAYCLIFF ESTATES MDA H 2018-0054
Page 1 of 5
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CITY OF MERIDIAN E IDIAN-- FINDINGS OF FACT, CONCLUSIONS OF LAW
AND DECISION & ORDER
In the Matter of the Request for a Modification to the Development Agreement to Reflect an
Increase in the Number ofBuilding Lots and Open Space; and Preliminary Plat Consisting of 136
Building Lots and 9 Common Lots on 52.46 Acres of Land in the R-8 and R-40 Zoning Districts, by
Star Development, Inc.
Case No(s). H-2018-0054
For the City Council Hearing Date of: July 24, 2018 (Findings on August 7, 2018)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of July 24, 2018, incorporated by
reference)
2. Process Facts (see attached Staff Report for the hearing date of July 24, 2018, incorporated by
reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of July 24, 2018,
incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of July 24, 2018, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use
Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Community Development Department, the Public Works Department and any affected party
requesting notice.
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2018-0054 - 1 -
EXHIBIT A
Meridian City Council Meeting Agenda September 11, 2018 – Page 133 of 222
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of July 24, 2018, incorporated by reference. The conditions are concluded to be
reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant's request for a modification to the Development Agreement and Preliminary Plat
is hereby approved per the provisions in the Staff Report for the hearing date of July 24, 2018,
attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Preliminary Plat Duration
Please take notice that approval of a preliminary plat, combined preliminary and final plat, or
short plat shall become null and void if the applicant fails to obtain the city engineer's signature
on the final plat within two (2) years of the approval of the preliminary plat or the combined
preliminary and final plat or short plat (UDC 11-613-7A).
In the event that the development of the preliminary plat is made in successive phases in an
orderly and reasonable manner, and conforms substantially to the approved preliminary plat,
such segments, if submitted within successive intervals of two (2) years, may be considered for
final approval without resubmission for preliminary plat approval (UDC 11-613-713).
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11 -6B -7.A, the Director may authorize a single extension of time to obtain the City
Engineer's signature on the final plat not to exceed two (2) years. Additional time extensions up
to two (2) years as determined and approved by the City Council may be granted. With all
extensions, the Director or City Council may require the preliminary plat, combined
preliminary and final plat or short plat to comply with the current provisions of Meridian City
Code Title 11. If the above timetable is not met and the applicant does not receive a time
extension, the property shall be required to go through the platting procedure again (UDC 1I -
6B -7C).
Notice of Development Agreement Duration
The city and/or an applicant may request a development agreement or a modification to a
development agreement consistent with Idaho Code section 67-6511A. The development
agreement may be initiated by the city or applicant as part of a request for annexation and/or
rezone at any time prior to the adoption of findings for such request.
A development agreement may be modified by the city or an affected parry of the development
agreement. Decision on the development agreement modification is made by the city council in
accord with this chapter. When approved, said development agreement shall be signed by the
property owner(s) and returned to the city within six (6) months of the city council granting the
modification.
A modification to the development agreement may be initiated prior to signature of the
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2018-0054 - 2 -
Meridian City Council Meeting Agenda September 11, 2018 – Page 134 of 222
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the city if filed prior to the end of the six (6) month approval
period.
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of July 24, 2018
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2018-0054 - 3 -
Meridian City Council Meeting Agenda September 11, 2018 – Page 135 of 222
By action of the City Council at its regular meeting held on the day of
2018.
l
COUNCIL PRESIDENT JOE BORTON VOTED
COUNCIL VICE PRESIDENT LUKE CAVENER VOTED_ye
COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED V (4
COUNCIL MEMBER TY PALMER VOTED l /
4
COUNCIL MEMBER TREG BERNT VOTED 16
COUNCIL MEMBER GENESIS MILAM VOTED
MAYOR TAMMY de WEERD VOTED `
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Mayor T y e Weerd
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Attest:
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C.Jay Coles SEALCitylerkEAL
Copy served upon Applicant, Community Development Department, Public Works Department and City
Attorney.
By: OlhdlLrujaq,Dated:
City -Clerk's Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2018-0054 - 4 -
Meridian City Council Meeting Agenda September 11, 2018 – Page 136 of 222
Graycliff Estates – MDA, PP H-2018-0054 PAGE 1
STAFF REPORT Hearing Date: July 24, 2018
TO: Mayor & City Council
FROM: Sonya Allen, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Graycliff Estates – MDA, PP, ALT H-2018-0054
I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST
The applicant, Star Development, Inc., has submitted an application for a modification to the existing
development agreement to reflect an increase in the number of building lots and change in open
space, consistent with the proposed preliminary plat. A new preliminary plat is proposed consisting of
136 building lots and 9 common lots on 52.46 acres of land in the R-8 and R-40 zoning districts.
II. SUMMARY RECOMMENDATION
Staff recommends approval of the proposed MDA and PP applications in accord with the conditions
of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit C.
The Meridian Planning & Zoning Commission heard these items on June 21, 2018. At the
public hearing, the Commission moved to recommend approval of the subject PP request.
a. Summary of Commission Public Hearing:
i. In favor: Becky McKay, Engineering Solutions (Applicant’s Representative)
ii. In opposition: None
iii. Commenting: None
iv. Written testimony: None
v. Staff presenting application: Sonya Allen
vi. Other staff commenting on application: None
b. Key issue(s) of Public Testimony:
i. None
c. Key Issues of Discussion by Commission:
i. The Commission liked the additional common area proposed with this plat and liked
the relocation of the large common area and site amenity more central to the
development.
d. Commission Change(s) to Staff Recommendation:
i. Remove condition #1.2.1B that pertains to shifting the north-south collector street along
the west boundary of the site to the east side of the Sundell Lateral (this was
inadvertently left in from the previous ACHD staff report).
e. Outstanding Issue(s) for City Council:
i. None
The Meridian City Council heard these items on July 24, 2018. At the public hearing, the
Council approved the subject MDA & PP requests.
a. Summary of City Council Public Hearing:
i. In favor: Becky McKay, Engineering Solutions (Applicant’s Representative)
ii. In opposition: None
iii. Commenting: Justin Lucas, ACHD
EXHIBIT A
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Graycliff Estates – MDA, PP H-2018-0054 PAGE 2
iv. Written testimony: None
v. Staff presenting application: Sonya Allen, Clint Dolsby
vi. Other staff commenting on application: None
b. Key issue(s) of Public Testimony:
i. None
c. Key Issues of Discussion by Council:
i. Existing conditions and proposed improvements to W. Harris St. and the SH-69/Harris
intersection;
d. Key Council Changes to Commission Recommendation
i. Remove condition #1.2.2E that pertains to shifting the north-south collector street along
the west boundary of the site to the east side of the Sundell Lateral (this was
inadvertently left in from the previous ACHD staff report).
ii. Include the common area on Lot 19, Block 5 in Phase 1 and improve all of the common
area on Lots 8 and 19, Block 5 minus micro-paths with Phase I (see condition #1.2.8).
III. PROPOSED MOTION
Approval
After considering all staff, applicant and public testimony, I move to approve File Number H-2018-
0054, as presented in the staff report for the hearing date of July 24, 2018, with the following
modifications: (Add any proposed modifications).
Denial
After considering all staff, applicant and public testimony, I move to deny File Number H-2018-0054,
as presented during the hearing on July 24, 2018, for the following reasons: (You should state specific
reasons for denial)
Continuance
I move to continue File Number H-2018-0054 to the hearing date of (insert continued hearing date
here) for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located west of S. Meridian Rd./SH-69 on the south side of W. Harris St., in the SE ¼
of Section 25, Township 3N., Range 1W. (Parcel No. S1225418957)
B. Owners:
Star Development, Inc.
P.O. Box 518
Meridian, Idaho 83680
C. Applicant:
Same as Owner
D. Representative:
Becky McKay, Engineering Solutions, LLP
1029 N. Rosario Street, Ste. 100
Meridian, ID 83642
E. Applicant's Statement/Justification: Please see applicant’s narrative for this information.
Meridian City Council Meeting Agenda August 7, 2018 – Page 442 of 572Meridian City Council Meeting Agenda September 11, 2018 – Page 138 of 222
Graycliff Estates – MDA, PP H-2018-0054 PAGE 3
V. PROCESS FACTS
A. The subject application is for a development agreement modification, preliminary plat and
alternative compliance. A public hearing is required before the City Council on the development
agreement modification request; a public hearing is required before the Planning & Zoning
Commission and City Council on the preliminary plat; and the alternative compliance request
only requires approval by the Director, consistent with Meridian City Code Title 11, Chapter 5.
B. Newspaper notifications published on: June 1, 2018 (Commission); July 6, 2018 (City Council)
C. Radius notices mailed to properties within 300 feet on: May 29, 2018 (Commission); June 29,
2018 (City Council)
D. Applicant posted notice on site(s) on: June 9, 2018 (Commission); July 14, 2018 (City Council)
VI. LAND USE
A. Existing Land Use(s) and Zoning: The subject property consists of agricultural land, zoned R-8
and R-40.
B. Character of Surrounding Area and Adjacent Land Use and Zoning:
1. North: Future and existing single-family residential properties in Biltmore Estates
Subdivision, zoned R-4
2. East: Agricultural property, zoned RUT in Ada County
3. South: Agricultural property, zoned RUT in Ada County
4. West: Agricultural property, zoned R-4
C. History of Previous Actions:
In 2008, the City Council approved an amendment to the future land use map (CPA-08-009)
for the multi-family portion of the site to change the land use designation from Medium
Density Residential to High Density Residential (Resolution #08-622).
In 2015, this property was annexed and zoned R-8 (36.66 acres) and R-40 (15.8 acres) (AZ-
15-012, Ordinance No. 15-1666); and a preliminary plat was approved consisting of 120
building lots, 9 common lots and 1 other lot on 52.46 acres of land for Graycliff Estates
Subdivision (PP-15-012). A development agreement was required as a provision of
annexation, recorded as Instrument No. 2015-112095.
In 2017, a 2-year time extension was approved on the preliminary plat in order to obtain the
City Engineer’s signature on a final plat (A-2017-0202).
D. Utilities:
1. Location of sewer: Sanitary sewer mains intended to provide service to the proposed
development currently exist in the Biltmore Estates development to the north.
2. Location of water: Water mains intended to provide service to the proposed development
currently exist in the Biltmore Estates development to the north.
3. Issues or concerns: None
E. Physical Features:
1. Canals/Ditches Irrigation: The Sundell Lateral bisects the western portion of this site and the
Carlson/Tumbler Lateral runs across the northeast corner of the site.
2. Hazards: A 75-foot easement for the Williams Northwest Pipeline Corporation bisects this
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Graycliff Estates – MDA, PP H-2018-0054 PAGE 4
site and contains a natural gas pipeline. The Williams Northwest Pipeline is a natural gas
pipeline that serves as a primary artery for the transmission of natural gas to the Pacific
Northwest and Intermountain Region.
3. Flood Plain: This site does not lie within the Meridian Floodplain Overlay District.
VII. COMPREHENSIVE PLAN POLICIES AND GOALS
The Comprehensive Plan Future Land Use Map (FLUM) designates approximately 30 acres of this
site as Medium Density Residential (MDR) and approximately 22.5 acres as High Density Residential
HDR). The purpose of the residential designations is to provide a variety of housing types.
MDR designated areas allow smaller lots for residential purposes within City limits. Uses may
include single-family homes at gross densities of 3 to 8 dwelling units per acre (d.u./acre).
HDR designated areas allow for the development of multi-family homes in areas where urban
services are provided. Residential gross densities may exceed 15 dwelling units per acre.
Developments might include duplexes, apartment buildings, townhouses, and other multi-unit
structures. A desirable project would consider the placement of parking areas, fences, berms, and
other landscaping features to serve as buffers between neighboring uses. Developments need to
incorporate high quality architectural design and materials and thoughtful site design to ensure quality
of place and should also incorporate high quality architectural design and materials and thoughtful
site design that incorporate connectivity with adjacent uses and area pathways, attractive landscaping
and individual project identity.
A future City park is also designated on the FLUM for this site. A 1.77 acre portion of a 7+/- acre
City Park is planned at the northwest corner of this site on Lot 1, Block 1 which will be combined
with additional land in Biltmore Estates Subdivision to the northwest and the future development to
the west.
The applicant proposes to develop the 52.46 acre site with 134 single-family homes and 224
apartment units. Development of the single-family portion of the site will result in a gross density of
3.23 dwelling units per acre (d.u./acre) on the R-8 portion; and 14.18 d.u./acre for the multi-family R-
40 portion consistent with the associated MDR and HDR FLUM designations. Overall, the gross
density for the development is 6.82 d.u./acre.
Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to
the proposed use (staff analysis in italics):
Support a variety of residential categories (low-, medium-, medium-high and high-density
single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the
purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E)
A mix of single-family and multi-family (apartment) dwellings are proposed which will
contribute to the variety of housing types available in the southern part of the City. The
proposed dwellings should provide for a variety of housing opportunities; staff is unaware
how “affordable” the units will be.
Permit new development only where urban services can be reasonably provided at the time
of final approval and development is contiguous to the City.” (3.01.01F)
City services are available and will be extended by the developer to the proposed lots upon
development of the site in accord with UDC 11-3A-21.
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Graycliff Estates – MDA, PP H-2018-0054 PAGE 5
Protect existing residential properties from incompatible land use development on adjacent
parcels.” (3.06.01F)
There are no existing residential properties adjacent to this site.
Require common area in all subdivisions.” (3.07.02F)
The proposed plat depicts a total of 8.85 acres (or 16.87%) of qualified open space in accord
with the requirements listed in UDC11-3G-3.
Develop pathways to connect Meridian with Boise, Nampa, Kuna, and Eagle.” (6.01.02C)
A segment of the City’s multi-use pathway system is designated on the Master Pathways Plan
on this site along the Williams Northwest pipeline which will connect to the future pathway in
Biltmore Estates Subdivision to the north and eventually be extended to the southeast and
connect to pathways in other jurisdictions.
Review new development for appropriate opportunities to connect local roads and collectors
to adjacent properties (stub streets). (3.03.020)
The proposed plat depicts an extension of W. Harris Street, a collector street, at the north
property boundary and a north/south collector street. Stub streets are proposed to the south,
west and east for future extension and interconnectivity.
VIII. UNIFIED DEVELOPMENT CODE (UDC)
A. Purpose Statement of Zone: Per UDC 11-2A-1, the purpose of the residential districts is to
provide for a range of housing opportunities consistent with the Meridian comprehensive plan.
Residential districts are distinguished by the allowable density of dwelling units per acre and
corresponding housing types that can be accommodated within the density range. The medium-
density residential (R-8) district allows a maximum gross density of 8 dwelling units per acre; the
high-density residential (R-40) district allows a maximum gross density of 40 dwelling units per
acre.
B. Schedule of Use: Unified Development Code (UDC) Tables 11-2A-6 and 11-2A-8 lists the
principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the R-8 and R-
40 zoning districts respectively. Any use not explicitly listed, or listed as a prohibited use is
prohibited. The proposed single-family detached dwellings in the R-8 zoning district are listed as
a principal permitted use; the proposed multi-family development in the R-40 zoning district
requires conditional use approval.
C. Dimensional Standards: Development of the site should be consistent with the dimensional
standards listed in UDC Tables 11-2A-6 for the R-8 zoning district and 11-2A-8 for the R-40
zoning district.
D. Landscaping: Street buffer landscaping shall be installed in accordance with the standards listed
in UDC Table 11-2A-6 for the R-8 zoning district and 11-2A-8 for the R-40 zoning district.
E. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for single-
family and multi-family dwellings.
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Graycliff Estates – MDA, PP H-2018-0054 PAGE 6
IX. ANALYSIS
A. Analysis of Facts Leading to Staff Recommendation:
1. Development Agreement Modification (MDA)
The applicant requests a modification to the existing development agreement (Inst. #2015-
112095) to reflect an increase in the number of building lots from 120 to 136 and qualified open
space from 7.95 to 8.85 acres consistent with the proposed preliminary plat. Exhibit A.2 reflects
the current provisions of the DA along with proposed changes in strike-out/underline format.
Staff also recommends a modification to a couple of other provisions as noted where City
requirements/standards have changed since the time of annexation. The existing plat in Exhibit
A.2 should be updated with the proposed plat in Exhibit A.3 if the MDA is approved by City
Council.
The applicant proposes to develop the site with 134 single-family residential homes as shown on
the preliminary plat included in Exhibit A.3 and 224 multi-family residential apartment units.
When approved, the amended DA is required to be signed by the property owner(s) and returned
to the City within 6 months of the Council granting the modification.
2. Preliminary Plat (PP)
The proposed plat consists of 134 single-family residential building lots, 2 multi-family
residential building lots, 9 common lots and 2 other lots (City well lot and common driveway) on
52.46 acres of land in the proposed R-8 and R-40 zoning districts (see Exhibit A.2). Proposed lots
range in size from 6,800 to 11,634 square feet with an average size of 7,873 square feet. The
property is proposed to develop in 5 phases as shown on the plat in Exhibit A.2.
Existing Structures: There are no existing structures on this site.
Dimensional Standards: Development of this site is required to comply with the dimensional
standards listed in UDC Tables 11-2A-6 for the R-8 district and 11-2A-8 for the R-40 district.
Staff has reviewed the proposed plat and found it to be in compliance with the applicable
standards.
Subdivision Design and Improvement Standards: The design of the subdivision is required to
comply with the standards listed in UDC 11-6C-3, including common driveways and block face.
An exhibit is required to be submitted with the final plat application that depicts the
setbacks, fencing, building envelope, and orientation of the lots and structures; driveways
for properties abutting the common driveway that aren’t taking access from the driveway
shall be located on the opposite side of the shared property line away from the common
driveway in accord with UDC 11-6C-3D.
Master Street Map (MSM): The MSM designates an east/west collector street along the north
boundary of the site; a north/south collector street from S. Kentucky Way at the north boundary
extending south along the west boundary of the site at the mid-mile; and another north/south
commercial collector street adjacent to the east boundary of this site from W. Harris Street to W.
Amity Road. The latter is intended to provide access to the mixed-use designated property
abutting SH-69 from the future signal at Harris/SH-69 and is anticipated to be constructed
entirely on the adjacent parcel, the exact location to be determined upon development of the
adjacent parcel.
The plat depicts an east/west collector street (W. Harris Dr.) across the northwest boundary of the
site and an off-site north/south collector street (S. Redwater Ave., fka W. Dunvegen Street), along
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Graycliff Estates – MDA, PP H-2018-0054 PAGE 7
the west boundary that is proposed to be constructed with this subdivision with Phase 2; right-of-
way is required to be dedicated to ACHD outside of the plat process since it is outside of the plat
boundary. The owner of the subject property owns the abutting property to the west and has
received subdivision approval from the City (Parcel #S1225314813, Brundage Estates). ACHD is
requiring the street to be constructed as half of a 36-foot wide residential collector street plus 12-
additional feet of pavement with curb, gutter and sidewalk abutting the site and a 3-foot wide
gravel shoulder and barrow ditch on the west side of the collector street to accommodate storm
runoff. The road will terminate at W. Norwich St. in order to provide a better alignment of the
collector street as development occurs to the south. In lieu of constructing the southerly segment
of S. Redwater Ave. to the site’s south property line, the applicant is required to dedicate right-of-
way and provide a road trust deposit for the construction of vertical curb, gutter and 4 feet of
pavement (see ACHD’s report for more information).
Streets: All of the proposed streets depicted on the plat are public.
Access: Access is proposed for this site via the extension of W. Harris Street, a collector street, at
the north boundary of the site that provides access via S. Meridian Rd./SH-69.
A minimum of two points of access will be required for any portion of the project which serves more
than 30 homes as set forth in International Fire Code Section D107.1. The two entrances should be
separated by no less than ½ the diagonal measurement of the full development as set forth in
International Fire Code Section D104.3.
Note: ACHD required the applicant of the future multi-family project to provide a signal warrant
analysis for the Harris Street/SH 69 intersection when the multi-family site is developed if the
intersection hasn’t already been signalized.
Stub Streets: Stub streets are proposed for future extension to the west, east and south. The stub
street to the east will provide a connection to the future north/south commercial collector street
planned from W. Harris St. on the property to the east.
Traffic Impact Study (TIS): A TIS was prepared by Six Mile Engineering and submitted to
ACHD for review. Comments in regard to the TIS are included in the ACHD report.
Parking: Off-street parking is required to be provided in accord with the standards listed in UDC
11-3C-6 for single-family and multi-family dwellings. Compliance with these standards is
required.
Landscaping: Landscaping is required to be provided within the subdivision in accord with the
standards listed in UDC 11-3B as applicable. A landscape plan was submitted with this
application for the area proposed to be platted as shown in Exhibit A.4.
Street buffer landscaping is required as set forth in UDC Tables 11-2A-6 and 11-2A-8 in accord
with the standards listed in UDC 11-3B-7C. A minimum 20-foot wide street buffer is required
along W. Harris Street and the east side of the proposed north/south collector street as set forth in
UDC Tables 11-2A-6 and 11-2A-8 and should be landscaped in accord with the standards listed
in UDC 11-3B-7C. The landscape plan should be revised to include a minimum 20-foot wide
common lot for a street buffer along W. Harris Street on the R-40 zoned portion of the site
as required by UDC 11-3B-7C.2a; the buffer is required to be maintained by a
homeowner’s association. Staff recommends the portion of the street buffer (including the
sidewalk) along W. Harris Street east of the Graycliff/Harris intersection is constructed
with the first phase of development.
Landscaping within the internal common areas is required in accord with the standards listed in
UDC 11-3G-3E. The landscape plan complies with these standards.
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Landscaping is required along all pathways in accord with the standards listed in UDC 11-3B-
12C. An emergency vehicle access is proposed within Lot 20, Block 2 which also serves as a
micro-path to break up the face of Block 2 that exceeds the maximum length allowed by UDC
11-6C-3F of 750’. The minimum width of the lot should be 30 feet to accommodate a 20’ foot
wide improved gravel or paved surface cable of supporting 80,000 GVW with 5’ of
landscaping on either side planted with a minimum of one (columnar) tree and vegetative
groundcover as set forth in UDC 11-3B-12C; the entrance to the driveway from the public
street should provide a minimum 28’ inside and 48’ outside turning radius. Additionally, no
trees are depicted along the multi-use pathway that lies within the Williams pipeline easement as
Northwest Pipeline doesn’t allow any trees within their easement; the applicant has applied for
Alternative Compliance to the standards listed in UDC 11-3B-12C as set forth in UDC 11-5B-5
see analysis below in Section IX.A.3).
The Williams Pipeline does not allow trees within their easement; nor are the canopies of any
trees planted adjacent to the right-of-way (ROW) allowed to extend into the ROW at maturity.
With prior approval, some types of low growing, shallow-rooted shrubs may be permitted within
the ROW provided their maximum mature height will not exceed 5 feet and are not within 5 feet
of the edge of the pipeline. Mature plantings cannot prevent Williams Pipeline representatives
from seeing down the ROW during routine patrols or walking down the ROW directly over the
pipelines as they perform required inspections. Under no circumstances can mechanical
equipment be used in the planting of shrubs. Additionally, all sprinkler or irrigation systems
require review by a Williams Pipeline representative. Sprinkler heads are not be permitted within
10 feet of any pipeline or related facility. All crossings of the pipeline(s) or related facilities with
feeder lines are required to be hand dug.
Tree Mitigation: If there are any existing trees on the site that are proposed to be removed, the
applicant should contact Elroy Huff, City Arborist, at 888-3579 to schedule an appointment to
confirm mitigation requirements prior to removal of any trees on the site.
Open Space: A minimum of 10% qualified open space is required to be provided for this
development in accord with UDC 11-3G-3A.1. Based on the area of the preliminary plat (52.46
acres), a minimum of 5.25 acres of qualified open space is required to be provided as set forth in
UDC 11-3A-3B. A total of 8.85 acres (or 16.87%) of qualified open space is proposed consisting
of parkways along local and collector streets, street buffers along collector streets, the open space
corridor where the Williams pipeline is located, micro-paths lots, internal common areas and 1.77
acres of land designated for a City park.
City Park: A 1.77 acre portion of a City Park is planned at the northwest corner of this site on
Lot 1, Block 1 which will be combined with additional land in Biltmore Estates Subdivision to
the northwest and the future development to the west on the Centers’ property totaling a
minimum of 7 acres.
Site Amenities: All developments consisting of five acres of more are required to provide a
minimum of one site amenity; one additional site amenity is required for each additional 20 acres
per UDC 11-3G-3A.2, in accord with the standards listed in UDC 11-3G-3C.
Based on the area of the preliminary plat (52.46 acres), staff recommends a minimum of 2
qualified site amenities are provided. The applicant proposes a 10-foot wide multi-use pathway
through the common area on Lot 1, Block 1 and Lot 3, Block 2 where the Williams pipeline is
located, children’s play equipment and yard shuffleboard as amenities in accord with this
requirement.
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Pathways: The Pathways Master Plan depicts a regional pathway on this site along the Williams
pipeline. This pathway will connect to the future pathway in Biltmore Estates Subdivision to the
northwest and eventually extend to the southeast with future development.
A recreational pathway easement is required to be submitted to the Planning Division, approved
by City Council and recorded. The applicant should coordinate the location and details of the
easement with Kim Warren, Park’s Department (208-888-3579).
Sidewalks: Sidewalks are required along all public streets as set forth in UDC 11-3A-17. The
applicant proposes to construct 5-foot wide detached sidewalks throughout the development.
Parkways: Six-foot wide parkways are proposed along local streets within the development; and
8-foot wide parkways are proposed along collector streets. The UDC (11-3A-17) requires root
barriers to be constructed with 6-foot wide parkways. An alternative would be to provide 8-foot
wide parkways, which allows the planting of Class II trees without root barriers. The landscape
plan submitted with the final plat should either depict root barriers or 8-foot wide
parkways in accord with the standards listed in UDC 11-3A-17E.
Utilities: All development is required to connect to the City water and sewer system unless
otherwise approved by the City Engineer in accord with UDC 11-3A-21.
Street lighting is required to be installed within the development in accord with the City’s
adopted standards, specifications and ordinances.
Well Lot: The applicant has provided the City with a lease on a parcel of land within Lot 2,
Block 1 of the development for a future city well. The well lot shall be created and deeded to the
city at the time of final platting.
Pressurized Irrigation (PI): An underground PI system is required to be provided to each lot in
the subdivision as proposed in accord with UDC 11-3A-15. A pump station is proposed to be
constructed adjacent to the Sundell Lateral on Lot 1, Block 2.
Storm Drainage: A storm drainage system is required for the development in accord with the
City’s adopted standards, specifications and ordinances. Design and construction shall follow best
management practice as adopted by the City in accord with UDC 11-3A-18.
Waterways: The UDC (11-3A-6) requires all irrigation ditches, laterals, canals and drains to be
piped unless left open as a water amenity (as defined in UDC 11-1A-1) or linear open space.
The Sundell Lateral bisects the western portion of this site and is proposed to be relocated and
piped along the west boundary of the site. The Carlson/Tumbler Lateral runs along the northeast
boundary of the site and is proposed to be piped in its current location.
Floodplain: This property does not lie within the Meridian Floodplain Overlay District.
Williams Northwest Pipeline: A 75-foot easement for the Williams Northwest Pipeline
Corporation bisects this site. All development within the easement must adhere to the most
current standards in the Williams Gas Pipeline Developers’ Handbook.
Fencing: All fencing should comply with the standards listed in UDC 11-3A-6B and 11-3A-7.
The landscape plan depicts white vinyl privacy fence from 4 to 6 feet in height within the
development in accord with UDC standards.
Building Elevations: The applicant has submitted sample photos of single-family homes
proposed to be constructed with this development along with a conceptual drawing of a typical
multi-family structure, included in Exhibit A.4. Building materials for the single-family units
appear to consist of a mix of horizontal and vertical lap siding and stucco with stone veneer
accents. The apartment structures appear to be stucco with stone veneer accents.
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Because the homes will be highly visible on the lots that back up to W. Harris Street and the
future collector street along the west boundary, staff recommends the rear and/or side of
structures on lots that face these streets incorporate articulation through changes in two or
more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays,
banding, porches, balconies, material types, or other integrated architectural elements to
break up monotonous wall planes and roof lines that are visible from the subject public
street. Single-story structures are exempt from this requirement.
Design and building materials of the future multi-family structures are required to
incorporate elements consistent with those of the single-family dwellings and comply with
the design standards listed in UDC 11-3A-19 and the Architectural Standards Manual (or
any updated version(s) thereof) in effect at the time of application for Certificate of Zoning
Compliance. Structures should incorporate high quality architectural design and materials
and thoughtful site design to ensure quality of place and incorporation of connectivity with
adjacent uses and area pathways, attractive landscaping and individual project identity as
set forth in the Comprehensive Plan. The conceptual building elevations submitted with this
application included in Exhibit A.5 are not approved.
Certificate of Zoning Compliance (CZC): A CZC application is required to be submitted for
approval of the site design and structures proposed within the multi -family portion of the
development once a conditional use permit has been approved for the use.
Design Review: A Design Review application is also required to be submitted for approval of the
site design and structures proposed within the multi-family portion of the development; this
application can be submitted concurrently with the CZC application.
3. Alternative Compliance (ALT)
The applicant has applied for Alternative Compliance as set forth in UDC 11-5B-5 to the pathway
landscape standards listed in UDC 11-3B-12C and the common open space landscaping required
in UDC 11-3G-3E.2 for the pathway and common area located in Lot 1, Block 1 and Lot 3, Block
2 within the Williams pipeline easement. The Northwest Pipeline does not allow trees to be
planted within their 75-foot wide easement.
A minimum of 18 trees are required along the 1,773 foot long pathway (based in 1 tree per 100’
linear feet of pathway) per UDC 11-3B-12C; and an additional 17 deciduous trees are required
within the 132,151+/- square foot common open space area encompassed by the Williams
Pipeline easement (based on 1 tree per 8,000 square feet) per UDC 11-3G-3E.2 for a total of 35
trees.
The applicant proposes to provide the additional trees with the final plat landscape plans and will
contribute trees to the neighborhood park area. The landscape plan submitted with the final
plat application should include 35 additional trees as proposed. Because the required trees
will still be provided on the site, staff believes the proposed alternative is equal to UDC
requirements and meets the intent of the ordinance (see Findings in Exhibit D for more
information).
In summary, Staff recommends approval of the proposed development agreement modification
and preliminary plat requests for this site with the recommended provisions in Exhibit A.2 and
the conditions listed in Exhibit B of this report in accord with the findings contained in Exhibit C.
X. EXHIBITS
A. Drawings/Other
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1. Vicinity/Zoning Map
2. Existing & Proposed Development Agreement Provisions and Existing Preliminary Plat
3. Proposed Preliminary Plat (dated: 5/8/18)
4. Proposed Landscape Plan (dated: 4/25/18)
5. Conceptual Building Elevations
B. Agency & Department Comments/Conditions
C. Legal Description & Exhibit Map for Annexation Boundary
D. Required Findings from Unified Development Code
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A. Drawings
Exhibit A.1: Vicinity/Zoning Map
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Exhibit A.2: Existing & Proposed Development Agreement Provisions and Existing Preliminary Plat
Applicant’s proposed changes shown in strike-out/underline format; staff’s recommended changes
shown in bold strike-out/underline format)
Section 5: CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY:
5.1. Owner/Developer shall develop the Property in accordance with the following special conditions:
a. Direct lot access to W. Harris Street and the north/south street along the west boundary, both
collector streets, is prohibited in accord with UDC 11-3A-3, except for Lot 12, Block 2 (the
multi-family lot) which shall be allowed one access via W. Harris Street.
b. Future development of this site shall be generally consistent with the preliminary plat and
building elevations for the single-family homes depicted in Exhibit A and the revisions noted in
the staff report.
c. A conditional use permit is required to be obtained for the multi-family development in the
R-40 zoning district, per UDC Table 11-2A-2.
d. A Certificate of Zoning Compliance and Design Review application is required to be
submitted for approval of the site design and structures proposed within the multi -family portion
of the development; these applications can be submitted concurrently.
e. Design and building materials of the future multi-family structures shall be compatible with
and include design elements consistent with that of the single -family dwellings and comply with
the design standards listed in UDC 11-3A-19 and the guidelines listed in the Meridian Design
Manual Architectural Standards Manual (or any updated version(s) thereof) in effect at the
time of application for Certificate of Zoning Compliance.
f. The multi-family development should incorporate high quality architectural design and
materials and thoughtful site design to ensure quality of place and incorporation of connectivity
with adjacent uses and area pathways, attractive landscaping and individual project identity as set
forth in the Comprehensive Plan.
g. The rear and/or sides of home elevations that face W. Harris Street and the future north/south
collector street along the west boundary of the site shall incorporate articulation through changes
in two or more of the following: modulation (e.g. projections, recesses, step -backs, pop-
outs), bays, banding, porches, balconies, material types, or other integrated architectural
elements materials, color, modulation, and architectural elements (horizontal and vertical)
to break up monotonous wall planes and roof lines that are visible from the public street.
Single-story structures are exempt from this requirement.
h. A 10-foot wide multi-use pathway shall be constructed within the 75-foot wide Williams
Pipeline easement (Lot 23, Block 2) that runs through this site as depicted on the landscape plan
in accord with the Pathways Master Plan.
i. The developer shall provide a minimum of 7.95 8.85 acres (or 15.1616.87%) of qualified
open space within the development as shown on the preliminary plat in accord with the standards
listed in UDC 11-3G-3B.
j. All development within the 75-foot wide Williams pipeline easement shall adhere to the most
current standards contained in the Williams Gas Pipeline Developers’ Handbook.
k. The 1.77 acres included in Lot 1, Block 1 shall be dedicated to the City in the future for a
City Park. This lot is proposed to be combined with additional land in Biltmore Estates
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Subdivision to the northwest and the future development to the west on the Centers’ property to
total a minimum of 7 acres. If City Council determines a public park is not preferred in this
development, the 1.77 acres shall be private open space.
l. Signage is required to be installed on the multi-family portion of the site and information
shall be included in the marketing material for the single -family development announcing the
future development of apartments on the site.
NOTE: Existing plan above to be replaced with the new preliminary plat in Exhibit A.3
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Exhibit A.3: Proposed Preliminary Plat (dated: 5/8/18)
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Exhibit A.4: Proposed Landscape Plan (dated: 4/25/18)
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Exhibit A.5: Conceptual Building Elevations
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Typical Apartment Elevation
NOT APPROVED
requires CUP and Design Review approval)
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B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS/CONDITIONS
1. PLANNING DEPARTMENT
1.1 The Development Agreement (Instrument No. 2015-112095) shall be amended in accord with the
changes noted in Exhibit A.2. The agreement shall be signed by the property owner(s) and
returned to the City within 6 months of the City Council granting the modification.
1.2 Site Specific Conditions of Approval
1.2.1 The preliminary plat included in Exhibit A.3, dated 5/8/18, shall be revised as follows:
a. A cross-access easement shall be depicted to the parcel to the east (Parcel #S1225417300) of
the multi-family lot (Lot 1, Block 2); or, a separate cross-access easement shall be granted
and a recorded copy submitted to the Planning Division prior to signature on the final plat for
the phase containing the apartments. If determined by ACHD through a traffic analysis
submitted for development of the property to the east that a collector street is no longer
appropriate in this area, this requirement may be removed. At a minimum, a pedestrian
pathway should be provided.
b. Shift the north/south collector street along the west boundary of the site to the east side of the
Sundall Lateral, south of S. Redwater Ave. (fka W. Dunvegen Street), and extend it to the
south boundary of the site as required by ACHD.
c. Lot 20, Block 2 shall be widened to a minimum of 30 feet to accommodate a 20-foot wide
emergency access driveway improved with a gravel or paved surface capable of supporting
80,000 GVW with 5 feet of landscaping on either side, planted with a minimum of one
columnar) tree and vegetative groundcover as set forth in UDC 11-3B-12C. The entrance to
the access driveway from the public street should provide a minimum 28’ inside and 48’
outside turning radius.
1.2.2 The landscape plan included in Exhibit A.4, dated 4/25/18, shall be revised as follows:
a. If 6-foot wide parkways are provided within the development, depict root barriers in accord
with the standards listed in UDC 11-3A-17E; or, increase the width of the parkways to 8 feet
root barriers are not required with 8-foot wide parkways).
b. If any existing trees on the site are proposed to be removed, the applicant shall contact Elroy
Huff, City Arborist, at 888-3579 to schedule an appointment to confirm mitigation
requirements prior to removal of any trees on the site. Any existing trees proposed to be
retained on-site should be noted on the plan.
c. Depict a minimum 20-foot wide common lot for the street buffer along W. Harris Street on
the R-40 zoned portion of the site as required by UDC 11-3B-7C.2a, fully landscaped in
accord with the standards listed in UDC 11-3B-7C.
d. Lot 20, Block 2 shall be widened to a minimum of 30 feet to accommodate a 20-foot wide
emergency access driveway improved with a gravel or paved surface capable of supporting
80,000 GVW with 5 feet of landscaping on either side, planted with a minimum of one
columnar) tree and vegetative groundcover as set forth in UDC 11-3B-12C. The entrance to
the access driveway from the public street should provide a minimum 28’ inside and 48’
outside turning radius. Depict the location of the yard shuffleboard on the landscape plan
submitted with the applicable final plat application.
e. Shift the north/south collector street along the west boundary of the site to the east side of the
Sundell Lateral, south of W. Norwich St. (fka W. Dunvegen Street) and extend it to the south
boundary of the site as required by ACHD.
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f. Provide thirty-five (35) additional trees, with at least 17 of those being deciduous, within the
development (or within another City park as determined appropriate by the Planning Division
and Park’s Department) as approved with the applicant’s request for Alternative Compliance.
1.2.3 Alternative compliance to the standards listed in UDC 11-3B-12C for the landscaping (trees)
required adjacent to the multi-use pathway; and to the standards listed in UDC 11-3G-3E.2 for the
common open space landscaping (1 deciduous tree per 8,000 square feet of common area)
required within the Williams Pipeline easement on Lot 1, Block 1 and Lot 3, Block 2 was
approved by the Director. A total of 35 additional trees shall be provided within the
development (or within another City park as determined appropriate by the Planning
Division and Park’s Department) based on the calculations included in Section IX, Analysis,
of this report.
1.2.4 The 20-foot wide street buffer (including the sidewalk) along W. Harris St., a collector street,
shall be constructed with the first phase of development and shall be landscaped in accord with
the standards listed in UDC 11-3B-7C.
1.2.5 A 14-foot wide recreational pathway easement is required to be provided for the multi-use
pathway within Lot 1, Block 1 and Lot 3, Block 2. The applicant shall coordinate with Kim
Warren, Park’s Department (208-888-3579), on the location of the easement. The easement shall
be submitted to the Planning Division for approval by the City Council and subsequent
recordation, prior to signature on the final plat by the City Engineer.
1.2.6 An exhibit shall be submitted with the final plat application that depicts the setbacks, fencing,
building envelope, and orientation of the lots and structures; driveways for properties abutting the
common driveway that aren’t taking access from the driveway shall be located on the opposite
side of the shared property line away from the common driveway in accord with UDC 11-6C-3D.
1.2.7 The developer shall construct all proposed fencing and/or any fencing required by the UDC,
consistent with the standards as set forth in UDC 11-3A-7.
1.2.8 Include the common area on Lot 19, Block 5 in Phase 1 and improve all of the common area
on Lots 8 and 19, Block 5, minus micro-paths, with Phase I.
1.3 General Conditions of Approval
1.3.1 Comply with all bulk, use, and development standards of the R-8 and R-40 zoning districts listed
in UDC Table 11-2-A-6 and 11-2A-8 respectively.
1.3.2 Comply with all provisions of 11-3A-3 with regard to access to streets.
1.3.3 Construct on-street bikeways on all collector streets as set forth in UDC 11-3A-5.
1.3.4 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set
forth in UDC 11-3A-6.
1.3.5 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11 -3A-
15, UDC 11-3B-6 and MCC 9-1-28.
1.3.6 Comply with the sidewalk standards as set forth in UDC 11-3A-17.
1.3.7 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J.
1.3.8 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3C-6
for single-family dwellings.
1.3.9 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B-
7C.
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1.3.10 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B-
11C.
1.3.11 Construct all parkways consistent with the standards as set forth in UDC 11-3A-17E, 11-3G-3B5
and 11-3B-7C.
1.3.12 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3,
including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements,
blocks, street buffers, and mailbox placement.
1.3.13 Protect any existing trees on the subject property that are greater than four-inch caliper and/or
mitigate for the loss of such trees as set forth in UDC 11-3B-10.
1.3.14 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle.
1.4 Ongoing Conditions of Approval
1.4.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets
the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth
in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14.
1.4.2 All common open space and site amenities shall be maintained by an owner's association as set
forth in UDC 11-3G-3F1.
1.4.3 The project is subject to all current City of Meridian ordinances and previous conditions of
approval associated with this site.
1.4.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a
minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the
area.
1.4.5 The applicant shall have an ongoing obligation to maintain all pathways.
1.4.6 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set
forth in UDC 11-3A-11.
1.4.7 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping
and constructed features within the clear vision triangle consistent with the standards in UDC 11-
3A-3.
1.5 Process Conditions of Approval
1.5.1 No signs are approved with this application. Prior to installing any signs on the property, the
applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3
Article D and receive approval for such signs.
1.5.2 The applicant shall complete all improvements related to public life, safety, and health as set forth
in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with
UDC 11-5C-3C.
1.5.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary
plat as set forth in UDC 11-6B-3C2.
1.5.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two
years of the signature of the City Engineer on the previous final plat as set forth in UDC 11 -6B-
7B (if applicable).
1.5.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the
City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension
as set forth in UDC 11-6B-7.
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1.5.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
2. PUBLIC WORKS DEPARTMENT
2.1 SITE SPECIFIC CONDITIONS OF APPROVAL
2.1.1 Applicant shall be required to connect to the proposed 8-inch sewer main line located within
future Biltmore Estates.
2.1.2 Applicant shall designate the city well lot and flush line easement on the preliminary plat per the
current lease agreement.
2.1.3 Applicant shall also be required to extend a 12-inch water main through this proposed
development, preferably in the alignment of the collector roadway along the west boundary.
2.1.4 A street light plan will need to be included in the final plat application. Street light plan
requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can
be found at http://www.meridiancity.org/public_works.aspx?id=272
2.2 General Conditions of Approval
2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works
Department, and execute standard forms of easements for any mains that are required to provide
service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover
from top of pipe to sub-grade is less than three feet than alternate materials shall be used in
conformance of City of Meridian Public Works Departments Standard Specifications.
2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water
mains to and through this development. Applicant may be eligible for a reimbursement
agreement for infrastructure enhancement per MCC 8-6-5.
2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20-feet wide for a
single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to development plan approval.
2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or
well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single-point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
prior to receiving development plan approval.
2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat
by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and
possible reassignment of street addressing to be in compliance with MCC.
2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC
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11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any
other applicable law or regulation.
2.2.7 Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at
208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated,
road base approved by the Ada County Highway District and the Final Plat for this subdivision
shall be recorded, prior to applying for building permits.
2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted
fencing, landscaping, amenities, etc., prior to signature on the final plat.
2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance surety
for such improvements in order to obtain City Engineer signature on the final plat as set forth in
UDC 11-5C-3B.
2.2.12 Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office.
2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H.
2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a
minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure
that the bottom elevation of the crawl spaces of homes is at least 1-foot above.
2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
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2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan
requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy
of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272.
2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount
of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure
prior to final plat signature. This surety will be verified by a line item cost estimate provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, water and reuse infrastructure for
duration of two years. This surety will be verified by a line item cost estimate provided by the
owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Applicant must file an application for surety, which can be found on the
Community Development Department website. Please contact Land Development Service for
more information at 887-2211.
3. POLICE DEPARTMENT
3.1 The Police Department has no comment on this application.
4. FIRE DEPARTMENT
4.1 One and two family dwellings not exceeding 3,600 square feet require a fire-flow of 1,000
gallons per minute for a duration of 2 hours to service the entire project. One and two family
dwellings in excess of 3,600 square feet require a minimum fire flow as specified in Appendix B
of the International Fire Code. Fire Hydrant spacing shall be provided as required by Appendix C
of the International Fire Code.
4.2 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance
with International Fire Code Section (IFC) 508.5.4 as follows:
a. Fire hydrants shall have a Storz LDH connection in place of the the 4 ½” outlet. The Storz
connection may be integrated into the hydrant or an approved adapter may be used on the 4 1/2"
outlet.
b. Fire hydrants shall have the Storz outlet face the main street or parking lot drive aisle.
c. Fire hydrants shall be placed on corners when spacing permits.
d. Fire hydrants shall not have any vertical obstructions to outlets within 10’.
e. Fire hydrants shall be placed 18” above finished grade to the center of the Storz outlet.
f. Fire hydrants shall be provided to meet the requirements of the Meridian Water Dept. Standards.
g. Show all proposed or existing hydrants for all new construction or
additions to existing buildings within 1,000 feet of the project.
4.3 In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater
than 150 feet in length that is not provided with an outlet shall be required to have an approved
turn around. Phasing of the project may require a temporary approved turn around on streets
greater than 150' in length with no outlet. Cul-D-Sacs shall be 96’ in diameter minimum and shall
be signed “No Parking – Fire Lane” per International Fire Code Sections 503.3 & D103.6.
4.4 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and
48’ outside, per International Fire Code Section 503.2.4.
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4.5 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with International
Fire Code Sections 503.3 & D103.6.
4.6 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth
in International Fire Code Section 304.1.2.
4.7 Operational fire hydrants, temporary or permanent street signs, and access roads with an all weather
surface are required to be installed before combustible construction material is brought onto the
site, as set forth in International Fire Code Section (IFC) 501.4.
4.8 To increase emergency access to the site a minimum of two points of access will be
required for any portion of the project which serves more than 30 homes, as set forth in
International Fire Code Section D107.1. The two entrances should be separated by no less than ½
the diagonal measurement of the full development as set forth in International Fire Code Section
D104.3. The applicant shall provide a stub street to the property to the (west/east/north/south).
4.9 The roadways shall be built to Ada County Highway District cross section standards and have a
clear driving surface. Streets less than 26’ in width shall have no on-street parking; streets less than
32’ in width shall have parking only on one side. These measurements shall be based on the
drivable surface dimension exclusive of shoulders. The overhead clearance shall be a minimum of
13’ 6”. The roadway shall be able to accommodate an imposed load of 80,000 GVW as set
forth in International Fire Code Section 503.2.1 and D103.6.1 and D103.6.2.
4.10 All portions of the buildings located on this project must be within 150’ of a paved surface as
measured around the perimeter of the building as set forth in International Fire Code Section
503.1.1.
4.11 Emergency response routes and fire lanes shall not be allowed to have traffic calming devices
installed without prior approval of the Fire Code Official. National Fire Protection IFC 503.4.1.
4.12 Lot 20, Block 2 shall be widened to a minimum of 30 feet to accommodate a 20-foot wide
emergency access driveway improved with a gravel or paved surface capable of supporting
80,000 GVW with 5 feet of landscaping on either side, planted with a minimum of one
columnar) tree and vegetative groundcover as set forth in UDC 11-3B-12C. The entrance to the
access driveway from the public street should provide a minimum 28’ inside and 48’ outside
turning radius. Depict the location of the yard shuffleboard on the landscape plan submitted with
the applicable final plat application.
5. PARKS DEPARTMENT
5.1 A multi-use pathway is required through project as shown, within Williams NW Gas Pipeline
easement, to connect northwest through future phases and Biltmore Sub. Specific development
requirements are as follows:
a. The project developer shall design and construct a multi-use pathway consistent with the
location and specifications set forth in the Meridian Pathways Master Plan (Chapter 3). Any
proposed adjustments to pathway alignment shall be coordinated through the Pathways Project
Manager.
b. Prior to final approval, the applicant shall submit a public access easement for a multi-use
pathway --within the Williams Northwest Pipeline easement and along north sub boundary-- to
the Planning Division for Council approval and subsequent recordation. The easement shall be a
minimum of 14’ wide (10’ pathway + 2’ shoulder each side). Use standard City template for
public access easement. Easement checklist must accompany all easement submittals.
c. Construct multi-use pathway per typical paving section(s) shown in the Meridian Pathways
Master Plan Chapter 3.
d. The owner (or representative association) of the property affected by the public access
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easement shall have an ongoing obligation to maintain the multi-use pathway.
e. Should any discrepancy exist between these conditions and the requirements of the Williams
Northwest Pipeline company, the developer shall coordinate with Pathways Project Manager to
achieve a pathway design that satisfies both City and Pipeline Company objectives.
6. ADA COUNTY HIGHWAY DISTRICT
6.1 Site Specific Conditions of Approval
6.1.1 If allowed by the Idaho Transportation Department (ITD), construct a dedicated southbound right
turn lane and eastbound left and right turn lanes at the SH-69/Meridian Road/Harris Street
intersection prior to plan approval or signature on the first final plat.
6.1.2 Extend Harris Street from its current terminus into the site as a 36-foot residential collector
roadway with vertical curb, gutter, and an 8-foot wide planter strip within 50-feet of right-of-way.
Construct a 5-foot wide detached concrete sidewalk within an easement on Harris Street abutting
the site, as proposed.
6.1.3 Extend west as a through street with the north/south collector T-ing into the Harris Street creating
a standard intersection similar to image on page 8 of the staff report.
6.1.4 Install a sign at the terminus of Harris Street which states that, “THIS IS A DESIGNATED
COLLECTOR ROADWAY. THIS STREET WILL BE EXTENDED AND WIDENDED IN
THE FUTURE.”
6.1.5 Construct the north/south collector as half of a 36-foot residential collector roadway, plus 12-
additional feet of pavement (to total 30-feet) with vertical curb, gutter, and a 5-foot wide detached
or (7-foot attached) concrete sidewalk abutting the site and a 3-foot gravel shoulder and a barrow
ditch sized to accommodate the roadway storm runoff shall be constructed on the west side of the
north/south collector roadway. Construct the north/south collector abutting the entire site. Shift
the southern section of the north/south collector roadway east to allow for the half street to be
constructed at the half mile, as depicted on the MSM.
6.1.6 The applicant should be required to install a sign at the terminus of the north/south collector stub
street which states, “THIS IS A DESIGNATED COLLECTOR ROADWAY. THIS STREET
WILL BE EXTENDED AND WIDENDED IN THE FUTURE.”
6.1.7 Construct one local street, Graycliff Way, to intersect Harris Street, 460-feet west of Kentucky
Way, as proposed.
6.1.8 Construct the entry roadway, Graycliff Way, with two 20-foot wide travel lanes and a 12-foot
wide center landscape island, or provide written Fire Department approval for use of the reduced
travel lanes. The center landscape island is restricted to a maximum width of 12-feet.
6.1.9 Plat the center landscape island as right-of-way owned by ACHD. The applicant or the future
home owners association shall enter into a license for any landscaping proposed to be located
within the center landscape island.
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6.1.10 Construct all other internal local streets as 33-foot street sections with rolled curb, gutter, a 8-foot
wide planter strip, and a 5-foot wide detached concrete sidewalks. Extend the dedicated right-of-
way 2-feet behind the back of the sidewalk or 2-feet behind the back of curb and provide a
permanent right-of-way for the detached sidewalk located outside of the dedicated right-of-way.
6.1.11 Construct 2 knuckles, as proposed.
6.1.12 Construct one local street, Dunvegen Street, to intersect the north/south mid -mile collector, 740-
feet south of Harris Street, as proposed.
6.1.13 Construct one stub street to the south, Kentucky Way, 700-feet east of the west property line, as
proposed. Install a sign at the terminus of the stub street which states that, "THIS ROAD WILL
BE EXTENDED IN THE FUTURE.
6.1.14 Constructed one stub street to the east located between Block 2 lots 22-24. Install a sign at the
terminus of the stub street which states that, "THIS ROAD WILL BE EXTENDED IN THE
FUTURE.
6.1.15 To provide access to the future multi-family site, construct a 30-foot wide driveway on Harris
Street located 230-feet west of Kentucky Way and 250-feet east of Graycliff Way and one 30-
foot wide emergency access only driveway onto Tandycroft Way, as proposed. Pave both
driveways their full width at least 30-feet into the site beyond the edge of pavement of Harris
Street and Tandycroft Way.
6.1.16 The applicant of the future multi-family project shall be required to provide a signal warrant
analysis for the Harris Street/SH-69 intersection when the multi-family site is developed if the
intersection hasn’t already been signalized.
6.1.17 Payment of impacts fees are due prior to issuance of a building permit.
6.1.18 Comply with all Standard Conditions of Approval.
6.2 Standard Conditions of Approval
6.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all
easements). Any existing irrigation facilities shall be relocated outside of the ACHD right-of-way
including all easements).
6.2.2 Private Utilities including sewer or water systems are prohibited from being located within the
ACHD right-of-way.
6.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing
non-compliant pedestrian improvements abutting the site to meet current Americans with
Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of
ADA compliance to District Development Review staff for review.
6.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the
construction of the proposed development. Contact Construction Services at 387-6280 (with file
number) for details.
6.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all
landscaping proposed within ACHD right-of-way or easement areas.
6.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be
borne by the developer.
6.2.7 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The
applicant t no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant
shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to
breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic
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Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during
any phase of construction.
6.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing
by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for
details.
6.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC
Standards and approved supplements, Construction Services procedures and all applicable ACHD
Standards unless specifically waived herein. An engineer registered in the State of Idaho shall
prepare and certify all improvement plans.
6.2.10 Construction, use and property development shall be in conformance with all applicable
requirements of ACHD prior to District approval for occupancy.
6.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing
and signed by the applicant or the applicant’s authorized representative and an authorized
representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of
any change from ACHD.
6.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site
plan and may require additional improvements to the transportation system at that time. Any
change in the planned use of the property which is the subject of this application, shall require the
applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time
unless a waiver/variance of the requirements or other legal relief is granted by the ACHD
Commission.
7. CENTRAL DISTRICT HEALTH DEPARTMENT
8. NAMPA & MERIDIAN IRRIGATION
DISTRICT
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C. Required Findings from Unified Development Code
1. Preliminary Plat Findings:
In consideration of a preliminary plat, combined preliminary and final plat, or short plat,
the decision-making body shall make the following findings:
a. The plat is in conformance with the Comprehensive Plan;
The City Council finds that the proposed plat with Staff’s recommendations is in substantial
compliance with the adopted Comprehensive Plan in regard to land use, transportation, and
circulation. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff
Report for more information.
b. Public services are available or can be made available and are adequate to
accommodate the proposed development;
The City Council finds that public services will be provided to the subject property upon
development. (See Exhibit B of the Staff Report for more details from public service
providers.)
c. The plat is in conformance with scheduled public improvements in accord with the
City’s capital improvement program;
Because City water and sewer and any other utilities will be provided by the development at
their own cost, the City Council finds that the subdivision will not require the expenditure of
capital improvement funds.
d. There is public financial capability of supporting services for the proposed
development;
The City Council finds there is public financial capability of supporting services for the
proposed development based upon comments from the public service providers (i.e., Police,
Fire, ACHD, etc.). (See Exhibit B for more detail.)
e. The development will not be detrimental to the public health, safety or general welfare;
and
The City Council is not aware of any health, safety, or environmental problems associated
with the platting of this property. ACHD considers road safety issues in their analysis.
f. The development preserves significant natural, scenic or historic features.
The City Council is unaware of any significant natural, scenic or historic features that exist
on this site that require preserving.
2. Alternative Compliance Findings:
In order to grant approval for alternative compliance, the director shall determine the
following findings:
a. Strict adherence or application of the requirements is not feasible; OR
The Director finds that due to the location of the Williams pipeline through this site, it’s not
feasible for the applicant to provide the required trees within the common area and adjacent
to the multi-use pathway within the pipeline easement as required by the UDC.
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b. The alternative compliance provides an equal or superior means for meeting the
requirements; and
The Director finds the Applicant’s proposal to provide additional trees with the final plat
landscape plan and contribute to the trees in the neighborhood park area provides an equal
means for meeting UDC requirements.
c. The alternative means will not be materially detrimental to the public welfare or impair
the intended uses and character of the surrounding properties.
The Director finds that the proposed alternative will not be detrimental to the public welfare
or impair the use/character of the surrounding properties.
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City Council Meeting
Regular Meeting Agenda
Meeting Date: September 11, 2018
Agenda Item Number: 4G
Project File Number:
Item Title: M.D. Willis
Professional Service Agreement with M.D. Willis, Inc. for City
Meeting Transcription Services
Meeting Notes:
9 APPROVED
I TEM SHEET
C ouncil Agenda I tem - 4.G.
Presenter:
Estimated Time f or P resentation:
Title of I tem - Professional S ervice Agreement with M .D . Willis, Inc. for City M eeting
T ranscription S ervices
AT TAC HM E NT S:
Description Type Upload D ate
A greement A greements / C ontracts 9/5/2018
Meridian City Council Meeting Agenda September 11, 2018 – Page 171 of 222
PROFESSIONAL SERVICES AGREEMENT
WITH M. D. WILLIS, INC. FOR TRANSCRIPTION SERVICES
This PROFESSIONAL SERVICES AGREEMENT is made this 11 day of September,
2018, by and between the City of Meridian, a municipal corporation organized under the laws of
the State of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho ("CITY"), and
M. D. Willis, Inc., a corporation organized under the laws of the State of Idaho, whose address is
1695 E. Comisky, Meridian, Idaho ("CONTRACTOR").
WHEREAS, as part of its records, CITY desires to produce minutes and verbatim
transcripts of hearings; and,
WHEREAS, CONTRACTOR is in the business of providing stenographic services to
public bodies, and others who need verbatim transcripts; and
WHEREAS, CITY and CONTRACTOR desire to enter into an agreement whereby
CONTRACTOR would furnish stenographic services to the CITY;
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Services: CONTRACTOR shall perform all the necessary services
provided under this agreement in connection with producing minutes and verbatim
transcripts of hearings in proceedings before the Meridian City Council and the
Meridian City Planning and Zoning Commission. CONTRACTOR agrees to attend
four (4) regular City Council meetings each month, and two (2) regular scheduled
Planning and Zoning Commission meetings each month, and at those meetings, to
transcribe the proceedings as to produce minutes and verbatim transcripts. Within
two working days following a given meeting, CONTRACTOR will furnish to the City
Attorney and the Planning Department, via e-mail attachment, , a rough draft of the
transcript. Within five working days following the meeting, CONTRACTOR will
furnish to the City Clerk's office, via e-mail attachment, a final transcript. The
transcript shall be formatted in Microsoft Word, single spaced, with margins of not
more than one inch each on all sides, on an 8 1/2" x 11" page, with the font to be
Arial 12 pitch.
In the event CITY requires additional stenographic services beyond the six monthly
meetings set forth above, CONTRACTOR agrees to provide such additional services
provided that CONTRACTOR receives not less than two days notice prior to such
meeting or meetings.
2. Contractor Non -Attendance — Emergency: In the event that an emergency or some
other event not within CONTRACTOR'S control prevents CONTRACTOR from
attending one of the meetings herein, CONTRACTOR'S attendance at that meeting
shall be excused and CONTRACTOR shall prepare the minutes/hearing record from
Agreement for Stenographic Services FYI — page 1 of 5
audio tapes furnished by the City Clerk. In that event, CONTRACTOR shall not be
paid the meeting attendance fee but will be compensated for the actual transcription.
CONTRACTOR shall notify the City Clerk as soon as possible regarding the
emergency and reason for non-attendance.
3. Time of Performance: This Agreement shall be effective on the 15C day of October,
2018 and continue through the 30" day of September, 2019, unless terminated or
renewed.
4. Compensation: CITY shall pay to CONTRACTOR the sum of TWENTY
DOLLARS ($20.00) per hour (rounded to the nearest one-half hour) per meeting
attended by CONTRACTOR. Further, CITY shall pay to CONTRACTOR the sum of
SIX DOLLARS ($6.110) per transcript page received by the City Cleric.
5. Method of Payment: CONTRACTOR will invoice the City of Meridian Accounting
Department at 33 East Broadway Avenue, Meridian, Idaho 83642 directly for all
current amounts earned under this Agreement at the end of each month. CITY will
pay all invoices no later than the 15`s day of the month following delivery of the
Invoice to CITY_
6. Notices: Any and all notices required to be given by either of the parties hereto,
unless otherwise stated in this agreement, shall be in writing and be deemed
communicated when mailed in the United States mail, certified, return receipt
requested, addressed as follows:
City of Meridian
33 E. Broadway Avenue
Meridian, Idaho 83642
M. D. Willis, Inc.
1695 E. Comisky
Meridian, Idaho 83642
Either party may change their address for the purpose of this paragraph by giving
written notice of such change to the other in the manner herein provided.
S. Attorney Pees: Should any litigation be commenced between the parties hereto
concerning this Agreement, the prevailing party shall be entitled, in addition to any
other relief as may be granted, to court costs and reasonable attorneys' fees as
determined by a Court of competent jurisdiction. This provision shall be deemed to
be a separate contract between the parties and shall survive any default, termination or
forfeiture of this Agreement.
9. Time is of the Essence: The parties hereto acknowledge and agree that time is
strictly of the essence with respect to each and every term, condition and provision
Agreement for Stenographic Services FY19 — page 2 of 5
hereof, and that the failure to timely perform any of the obligations hereunder shall
constitute a breach of, and a default under, this Agreement by the party so failing to
perform.
10. Subcontracting: None of the services covered by this agreement shall be
subcontracted without the prior written consent of the CITY. CONTRACTOR shall
be fully responsible to CITY for the acts and omissions of subcontractors, and of
persons either directly or indirectly employed by them, as CONTRACTOR is for the
acts and omissions of person directly employed by CONTRACTOR.
11. Assignment: It is expressly agreed and understood by the parties hereto, that
CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of
its rights under this Agreement except upon the prior express written consent of
CITY.
12. Discrimination Prohibited: In performing the Services required herein,
CONTRACTOR shall not discriminate against any person on the basis of race, color,
religion, sex, national origin or ancestry, age or disability.
13. Duplication, Reproduction and Use of Material: No material produced in whole or
in part under this Agreement shall be subject to copyright in the United States or in
any other country. CITY shall have unrestricted authority to publish, disclose and
otherwise use, in whole or in part, any reports, data or other materials prepared under
this Agreement.
14. Termination for Cause: If, through any cause, CONTRACTOR, its officers,
employees, or agents fails to fulfill in a timely and proper manner its obligations
under this Agreement, violates any of the covenants, agreements, or stipulations of
this Agreement, CITY shall thereupon have the right to terminate this Agreement by
giving written notice to CONTRACTOR of such termination and specifying the
effective date thereof at least fifteen (15) days before the effective date of such
termination. In such event, all finished or unfinished documents, data, maps, studies,
surveys, drawings, models, photographs and reports prepared by CONTRACTOR
under this Agreement shall, at the option of CITY, become its property, and
CONTRACTOR shall be entitled to receive just and equitable compensation for any
work satisfactorily completed hereunder.
Notwithstanding the above, CONTRACTOR shall not be relieved of liability to CITY
for damages sustained by CITY by virtue of any breach of this Agreement by
CONTRACTOR, and CITY may withhold any payments to CONTRACTOR for the
purposes of offset until such time as the exact amount of damages due CITY from
CONTRACTOR are determined. This provision shall survive the termination of this
Agreement and shall not relieve CONTRACTOR of its liability to CITY for damages.
CITY understands and acknowledges that CONTRACTOR has the right to terminate
Agreement for Stenographic Services FY19 — page 3 of 5
due to cause instigated by CITY. In that situation, CONTRACTOR would have the
same rights as CITY identified herein.
16. Independent Contractor Status: Both the CITY and CONTRACTOR agree that the
relationship created by this agreement is that of independent contractor and not that of
employee and employer. CONTRACTOR is responsible for the payment of any
taxes, including, but not limited to, all federal, state and local personal and business
income taxes, sales and use taxes, other business taxes and license fees, arising out of
the activities of the CONTRACTOR. CONTRACTOR is responsible to keep in force
all necessary public liability insurance and vehicle insurance with carriers which are
satisfactory to CITY, and shall hold the CITY harmless from all claims, demands or
suits arising out of the performance of services under this agreement.
17. Construction and Severability: If any part of this Agreement is held to be invalid or
unenforceable, such holding will not affect the validity or enforceability of any other
part of this Agreement so long as the remainder of the Agreement is reasonably
capable of completion.
18. Option to Renew: CITY shall have the option to renew this agreement for
successive one year periods provided that CITY notifies CONTRACTOR no later
than thirty (30) days before the end of this agreement and any extension or renewal
thereof, of CITY'S exercise of such option.
19. Entire Agreement: This Agreement contains the entire agreement of the parties and
supersedes any and all other agreements or understandings, oral or written, whether
previous to the execution hereof or contemporaneous herewith.
20. Applicable Law: This Agreement shall be governed by and construed and enforced
in accordance with the laws of the State of Idaho, and the ordinances of the City of
Meridian.
21. Approval Required: This Agreement shall not become effective or binding until
approved by the City of Meridian.
Agreement for Stenographic Services FYI — page 4 of 5
IN WITNESS WHEREOF, the parties have herein executed this Agreement and made it
effective as hereinabove provided.
DATED AND SIGNED this 111 it) day of September, 2018.
CITY OF MERIDIAN
QO�ZED AUGUST
O�
� ,/' Oily of
c'►'l (::::
E IDIS IAHO BY:
\IDAHO
SEAL`
Attest: \ar
Coles,
M. D. WILLIS, INC.
BY: v)/v
M. Dean Wil is, President
Agreement for Stenographic Services FYI —page 5 of 5
City Council Meeting
Regular Meeting Agenda
Meeting Date: September 11, 2018
Agenda Item Number: 4H
Project File Number:
Item Title: Task Order 10968
Approval of Task Order 10968 for Professional Services for
"Optimal Corrosion Control Treatment Report" to MOUNTAIN
WATERWORKS, INC., for the Not -To -Exceed amount of $94,400.00.
Meeting Notes:
Rf APPROVE[
I TEM SHEET
C ouncil Agenda I tem - 4.H.
Presenter: Consent
Estimated Time f or P resentation: Consent
Title of I tem - Approval of Task Order 10968 for P rofessional Services for “O ptimal
C orrosion C ontrol Treatment Report” to M O UNTAI N WAT E RWO RK S , I NC ., for the Not-To-
Exceed amount of $94,400.00.
AT TAC HM E NT S:
Description Type Upload D ate
Council Memo Cover Memo 9/6/2018
Task Order A greements / C ontracts 9/6/2018
Meridian City Council Meeting Agenda September 11, 2018 – Page 177 of 222
Page 1
Memo
To: C.Jay Coles, City Clerk
From: Keith Watts, Purchasing Manager
CC: Dennis Teller
Date: 9/6/2018
Re: September 11 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
September 11 th City Council Consent Agenda for Council’s consideration.
Approval of Task Order 10968 for Professional Services for “Optimal Corrosion Control
Treatment Report” to MOUNTAIN WATERWORKS, INC., for the Not-To-Exceed
amount of $94,400.00.
Recommended Council Action: Approval of Task Order 10968 to Mountain
Waterworks, Inc. for the Not-To-Exceed amount of $94,400.00 and also
authorize Purchasing Manager to sign the associated Purchase Order.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda September 11, 2018 – Page 178 of 222
TASKORDER NO. 10968
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND MOUNTAIN WATERWORKS, INC. (ENGINEER)
This Task Order is made this 11th day of September 2018 and entered into by and
between the City of Meridlan, a municipal corporation organized under the laws of the
State of ldaho, hereinafter referred to as "City", and accepted by Mountain Waterwo rks.
lnc.. hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and
conditions contained in the Master Agreement (category 1D) between the above
mentioned parties dated October 1,2017 . The Project Name for this Task Order 10968
is as follows:
OPTIMAL CORROSION CONTROL TREATMENT REPORT
PROJECT UNDERSTANDING
The City of Meridian's (City) public water system (PWS) is required to sample and report
instances of lead concentrations found in residential homes that exceed regulated limits.
Previous sampling events indicate that multiple water samples collected from the PWS
contain elevated levels of lead above the 90th percentile action level of 0.015 milligrams
per liter (mg/L) prescribed in the federal Lead and Copper Rule (LCR,40 CFR 141 .80).
The elevated lead levels are believed a result of potentially aggressive water chemistry
interacting with lead-containing pipes, fixtures, and fittings within the water distribution
system and end user point of delivery.
The purpose of this project is to understand the effects of our raw and treated water
chemistry with the known types of water lines and appurtenances within the City's
distribution system and investigate and identify feasible treatment options, if determined
required, to mitigate the PWS customers' potential exposure to lead in drinking water and
to ensure the PWS achieves compliance with EPA lead standards.
compliance with EPA lead standards.
The project approach will include the following actions:
( 1) Conduct a comprehensive pilot test to determlne the efficacy of treatment
methods in reducing and controlling lead within raw and treated drinking water.
Task Order 10968 Optimal Corrosion Control Trealment Report
Mountain Waterworks, lnc.
Page '1 of 5
Meridian City Council Meeting Agenda September 11, 2018 – Page 179 of 222
(2) Prepare an Optimal Corrosion Conlrol Treatment (OCCT) Evaluation Report
detailing the findings of the pilot test as well as a comparative analysis of similar
public water syslems currently utilizing lead treatment technologies.
(3) Stakeholder meetings including the City, ldaho Department of Environmenlal
Quality, and Mountain Waterworks' personnel, will be conducted to determine the
requirements, objectives, and deliverables of the Report.
(4) Prepare a Water Master Plan Addendum if the study results show it is necessary.
Major Tasks
Mountain Watenrvorks, lnc. will perform the following tasks for the Optimal Corrosion
Control Treatment Evalualion Report:
Task I - Project Management and Administration
Task2-PilotTest
Task 3 - Report (or Water Master Plan Addendum if necessary)
Task 4 - Agency Coordination, Meetings, Public Outreach
Task 1: Project Management and Administration
lvlountain WateMorks will provide the overall project planning, management, scheduling,
coordination of efforts, and the day-to-day administrative tasks required for this Task
Order.
Progress Reports
The project is assumed to require nine to twelve months for the investigation work, pilot
test, and OCCT Report preparation. Mountain Waterworks will prepare written monthly
progress reports. The reports will include the tollowing items:
o A written description of the progress ofthe work accomplished to date.o A summary of project issues and concerns that need to be resolved.r A summary of changes in contract amount or time (if applicabte).o Itemized monthly invoices for work completed.
D eliverables lor this Task
o Monthly progress reports and itemized invoices
TASK 2: Pilot Test
lVlountain waterworks will perform a pilot test at an existing city well before and aftertreatment to determine the best treatment alternative for reducing and controlling lead
Task Order 1 0968 Oplamal Corrosion Controt Trealment ReportMounlain Waterworks. lnc Page 2 of 5
SCOPE OF WORK
Meridian City Council Meeting Agenda September 11, 2018 – Page 180 of 222
within the drinking water. The test location will be selected based on a review of existing
well water chemistry collected from the distribution system.
The pilot test will include up to five potential treatment alternatives with an additional test
run as a control. A combination of lead coupons and aged galvanized pipe loops may be
used to determine the mosl effective treatment method. The pilot test will be conducted
over a six-month period with the potential to extend up to an additional three months if
treatment objectives are not satisfactorily met.
The engineer will prepare a pilot test plan, design schematic, equipment list, and control
description for the pilot test and provide to the city. The city will purchase the components
and install with the direct guidance of the engineer.
The engineer will work closely with city personnel to operate the pilot test and conduct
weekly field visits to ensure the pilot equipmenl rs operating properly. The lead coupons
will be weighed at predetermined intervals to monitor the corrosive effects of the water
and the effects of the various treatment alternatives. Water samples will also be collected
to determine the leaching potential of the galvanized pipes used in the pipe loop
configurations.
Deliverables for this Task
o Pilot test plan with installation requirementso Pilot test data summary of treatment alternatives
Task 3: Optimal Corrosion Control Treatment Evaluation Report
Mountain Waterworks will prepare the OCCT Report in accordance with EpA, ldaho
Department of Environmental Quality (IDEQ), and 40 CFR 141 .82. Data produced from
the pilot testing will be analyzed to determine the efficacy and efficiency of the tested
treatment allernatives and varying loading rates. The analysis will also estimate required
chemical dose of each. The report will include an evaluation of the tested treaiment
alternatives and include a comparison and recommendation including estimated costs for
selecting, installing, and the ongoing operation requirements of the top three best
available technologies.
The engineer will meet with the city and IDEQ representatives to develop the key
components of the occr to ensure compliance with the requirements with lDEe and
EPA Lead and copper Rule standards. The occr Report will be developed and provided
to lhe city with the intent to be retained by the city in the event the document would be
required for agency review and approval.
Six (6) hard and two (2) electronic (1- editable, 1 - non editable) copy of the occr wilt
be submitted to the city for initial review. Following the city's review, the report will be
updaled and provided to the City.
Deliverables for this Task
o Draft OCCT for City Reviewo Final OCCT for City Approvat
Task 4: Coordination and Outreach
Task Order_ 10968 Optimal Corrosion Control Treatmenl Reporl page 3 ot 5I\,4ountain Waterworks, lnc.
Meridian City Council Meeting Agenda September 11, 2018 – Page 181 of 222
Mountain Waterworks will also work with lhe City to prepare outreach material to present
to City staff, City Council, or public meetings, if required.
ASSUMPTIONS
The City will provide to Mountain Waterworks the following:
a. Site access lor Mountain Waterworks to locate equipment and personnel for
pilot test. The City will also provide power (1 10 VAC) for injection equipment
and lighting.
b. Provide and construct pilot test equipment, under the direct guidance of the
engineer.
2. The City will:
a. Provide on-going review of Mountain Waterworks' work and timely
consideration of design issues within a time acceptable to the City and
Mountain Walerworks.
b. Provide a pro.ject manager to serve as a liaison with other City departments
and divisions to facilitate the projecl reviews and approval process. provide
project
c. Collect and send lead samples to the lab during pilot test.
3. Mountain Waterworks will:
a. Utilize an electronic platform for lransmission of project documents including
invoicing, reports, any electronic plan submittals, and construction submittal
review.
4. Additional:
a. The water from the pilot test will be discharged to the City's existing sanitary
sewer system or existing onsite llush line.
b. City staff will be responsible for collecting samples, sending to lab, and
observe and report on the continued operation of the pilot test equipment.
TIME OF COMPLETION an d COMPE NSATION SCHEDULE
The following schedule is based on a Notice to Proceed (NTp) from the City by October
2018 and resulting in all services being completed 270 days from the Notice To
Proceed.
COMPENSATION AND COMPLETION SCHEDULE
Task Descri ton Due Date Com sation
1 Ongoing throughout proiect
2 Pilot Test 2'10 days after NTP $16,960
Task Order 10968 Oplimat Corrosion Control Treatmenl Report
Mountain Walerworks. lnc.Page 4 of 5
Project Management and
Administration $7,680
Meridian City Council Meeting Agenda September 11, 2018 – Page 182 of 222
3
OCCT Report
60 days after completion of Task 2
$60,000
4
Agency Coordination, Meetings and
Permitting
Ongoing through project
$9,760
TASK ORDER TOTAL: $94,400.00
The Not -To -Exceed amount to complete all services listed above for this Task Order is
(ninety four thousand, four hundred dollars) ($94,400.00). No compensation will be paid
over the Not -to -Exceed amount without prior written approval by the City in the form of a
Change Order. Any and all travel will only be reimbursed if pre -approved by the Project
Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses (if
listed above) will be paid at cost and only if pre -approved by the Project Manager. Any
travel and/or reimbursables paid will be paid as part of the Not -To -Exceed Task Order
Total per the Compensation and Completion Schedule above.
CITY OF MERIDI
BY:
30e AIC
r,
Dated:�
PURCHASING APPROVAL
BY:
KEIT , ATTS, Purchasing Manager
Dated: y�h'6
City Project Manager:
Dennis Teller
Task Order 10968 Optimal Corrosion Control Treatment Report
Mountain Waterworks, Inc.
MOUNTAIN WATERWORKS, INC.
Stuart Hurley, Vice President
Dated: 9/5/18
Department Approval
LaureferMcVey, Deputy Director Ytility Ops
Dated: e'l / � /I �'
Page 5 of 5
City Council Meeting
Regular Meeting Agenda
Meeting Date: September 11, 2018
Agenda Item Number: 41
Project File Number:
Item Title:
AP Invoices for Payment 9/7/18 - $20,056.86
Meeting Notes:
rte✓ APPROVED
I TEM SHEET
C ouncil Agenda I tem - 4.I .
Presenter:
Estimated Time f or P resentation:
Title of I tem - AP Invoices for P ayment 9/7/18 - $20,056.86
Meridian City Council Meeting Agenda September 11, 2018 – Page 184 of 222
City Council Meeting
Regular Meeting Agenda
Meeting Date: September 11, 2018
Agenda Item Number: 4J
Project File Number:
Item Title:
AP Invoices for Payment 9/12/18 - $434,404.73
Meeting Notes:
9 RPHORD
I TEM SHEET
C ouncil Agenda I tem - 4.J .
Presenter:
Estimated Time f or P resentation:
Title of I tem - AP Invoices for P ayment 9/12/18 - $434,404.73
AT TAC HM E NT S:
Description Type Upload D ate
I nvoices for Payment Cover Memo 9/6/2018
Meridian City Council Meeting Agenda September 11, 2018 – Page 185 of 222
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund ADA COUNTY HIGHWAY DISTRICT 18-0451,18-0212 ACHD Pine-Meridian to Locust
8/21/18
57,000.00
01 General Fund ADA COUNTY PROSECUTOR DR17-4408, 15% of $210.00 cash awarded,
CR#31019 9/5/18
31.50
01 General Fund ASIN HOMES LLC.Refund: C-NEW-2018-0026, changed from 1 in meter
to 3/4 in
106.38
01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098,FY18 Streetlight
Maintenance,03629B&28597B 9/17/18
1,362.90
01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098,FY18 Streetlight Maintenance,28778C 8/23/18 256.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098,FY18 Streetlight Maintenance,40793 9/17/18 42.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098,FY18 Streetlight
Maintenance,52013C&52014C 8/23/18
414.58
01 General Fund BERRY ELECTRICAL SERVICES, INC.Bower Project install lights,conduit,photo cells, cable
7/16
398.54
01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial, St. 2, cleaner, detergent, mop, carwash 496.70
01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial, ST. 4, tissue,liners, detergent, truck
wash
380.89
01 General Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 08/18 862.92
01 General Fund CHARLIE BUTTERFIELD Per Diem: C. Butterfi, Command Staff Retreat, Mccall
ID, 9/1
76.50
01 General Fund CHIEF SUPPLY CORPORATION Barricade Tape for Patrol Vehicles - qty 10 110.39
01 General Fund CHIEF SUPPLY CORPORATION Credit Equipment - Warranted One Flashlight (82.99)
01 General Fund CHIEF SUPPLY CORPORATION Inert Training, OC Spray - qty 15 138.84
01 General Fund CITY OF BOISE ATTORNEYS OFFICE 18-0084 - City Prosecutor/Criminal Legal Services Sept.
2018
29,975.49
01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash August 2018 61.92
01 General Fund EDWARDS GREENHOUSE downtown hanging flower baskets - qty 15 878.26
01 General Fund GOVERNMENT FINANCE OFFICERS AS Fiscal Sustainability Framework online training 85.00
01 General Fund HOME DEPOT CREDIT SERVICES 220/4 washers, training 23.12
01 General Fund HOME DEPOT CREDIT SERVICES 220/plumbing fitting to repair hose reel, St. 4 7.52
01 General Fund HOME DEPOT CREDIT SERVICES Husky 77x78x24 4shelf welded unit 636.00
01 General Fund HOME DEPOT CREDIT SERVICES Storage for SWAT Gear qty 6 & batteries - qty 2 63.04
01 General Fund IDAHO HUMANE SOCIETY 18-0054, Animal Control Contract FY18, September
2018
31,761.00
01 General Fund IDAHO POWER 2200136188, Parks Power August 2018 -15,739.44
01 General Fund IDAHO PRESS-TRIBUNE Legal Bid Advertisement, ammunition 62.10
01 General Fund JENNIFER SULLIVAN Per Diem: J. Sulliva, Northwest Public Art Consortium,
Mosco
127.50
01 General Fund JOE BONGIORNO Per Diem: J. Bongiorn, Command Staff Retreat, Mccall
ID, 9/1
76.50
Date: 9/6/18 01:41:48 PM Page: 1Meridian City Council Meeting Agenda September 11, 2018 – Page 186 of 222
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund KEVIN FEDRIZZI Per Diem: K. Fedrizzi, Command Staff Retreat, Mccall
ID, 9/1
76.50
01 General Fund LESLIE MAULDIN Per Diem: L. Mauldin, Northwest Public Art Consortium,127.50
01 General Fund LEVEL 3 COMMUNICATIONS, LLC.Level 3 Communications Telephone, August 2018,
268238
962.82
01 General Fund MARK NIEMEYER Per Diem: M. Niemeyer, Command Staff Retreat,
Mccall ID, 9/1
76.50
01 General Fund MARK NIEMEYER Reimburse M. Niemeyer, used personal card for
baggage fee
25.00
01 General Fund MOTOROLA Motorola Portable Radio Vehicle Chargers qty 4 277.40
01 General Fund RESERVE ACCOUNT Postage Use, August 2018, #20474979 1,638.50
01 General Fund SIGNS, ETC Replace Vehicle Graphics for Unit # 143 1,044.00
01 General Fund SIGNS, ETC Vehicle Graphics for New Fleet Unit # 101 879.00
01 General Fund STERLING CODIFIERS INC Codification Expense 878.00
01 General Fund SWANK MOTION PICTURES, INC.Wrinkle in Time Movie Night license for 8/24/18 at
Settlers
615.00
01 General Fund SYNCB/AMAZON 220/computer monitor brackets for DC Ops office 74.99
01 General Fund SYNCB/AMAZON 220/Nameplate for DC Ops Desk 32.99
01 General Fund SYNCB/AMAZON 4 - XL-Safety Vest for Inspectors-Bldg Evo Project 199.52
01 General Fund THE UPS STORE Ground Commercial Tracking# 1ZE786060340995462 153.22
01 General Fund THE UPS STORE Ground Commercial Tracking# 1ZE786060363655152 15.49
01 General Fund TODD LAVOIE Reimburse T. Lavoie for hotel charge on personal card 625.05
01 General Fund TOTAL SYSTEM SERVICES PD Admin Spring HVAC Maintenance 3,435.00
01 General Fund TOTAL SYSTEM SERVICES Spring HVAC Maintenance at PD K9 Bldg 360.00
01 General Fund TRANSUNION RISK & ALTERNATIVE
DATA SOLUTIONS
TLOxp Charges & Credits 704.23
01 General Fund ULTRA TOUCH CAR WASH car washes (#154, #167, #104, #C19536)50.80
01 General Fund UNIFORMS 2 GEAR D. Kenny Holster for Honor Guard 135.00
01 General Fund UNIFORMS 2 GEAR D. Kenny Honor Guard Uniform Shoulder Strap 94.40
01 General Fund UNIFORMS 2 GEAR D.Kenny Boots for Honor Guard Uniform 128.00
01 General Fund UNIFORMS 2 GEAR D.Kenny Cap for Honor Guard 58.45
01 General Fund UNIFORMS 2 GEAR D.Kenny Cuff Case & Belt for Honor Guard Uniform 93.44
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
742047228-00001 Parks HPN Modems FY18, 7/2 -
8/1/18 FINAL I
(3.63)
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00001 Data Plan #1, 07/21/18-08/20/18 959.92
01 General Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00003 Data Plan #2 - 7/21/18-8/20/18 592.73
01 General Fund VLCM Labor, Engineer Service Call, BB24 not working on all
the sw
337.50
Date: 9/6/18 01:41:48 PM Page: 2Meridian City Council Meeting Agenda September 11, 2018 – Page 187 of 222
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund VLCM Labor, Engineer Service Call-Vlad 55378 Fax Finder
Issue Sin
337.50
01 General Fund WEIDNER & ASSOCIATES 18-0383 220/27 sections 100 foot yellow fire hose 3,625.00
01 General Fund WEIDNER & ASSOCIATES 18-0383 220/9 wildland hose clamps 827.48
01 General Fund WEIDNER & ASSOCIATES 18-0383 6 sections 50' fire hose 1,044.00
01 General Fund WEIDNER & ASSOCIATES 18-0383 220/Firefighting Class A Foam Qty 15 1,275.00
01 General Fund WEIDNER & ASSOCIATES 220/Repair SCBA Compressor @ St. 1 639.34
01 General Fund WESTERN STATES EQUIPMENT CO Bower street, equip rental credit issued 7/3/18
IN000683882
(100.50)
01 General Fund WEX BANK INC #0496-00-332449-8, 8/31/2018_WEX_Bank 35,271.08
Total 01 General Fund 198,658.26
60 Enterprise Fund ADA COUNTY HIGHWAY DISTRICT 18-0451,18-0212 ACHD Pine-Meridian to Locust
8/21/18
42,126.80
60 Enterprise Fund ALL VALLEY FIRE INSPECTIONS &
SERVICES, INC
water testing - BF Test 166.50
60 Enterprise Fund BETSY STERK Refund: wat/sew/trash, #17343216-01, 1381 E.
Stormy Dr.
93.26
60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 18-0090, 8/22 Statement & Delinquent Notices
Services FY18 &
10,700.23
60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 18-0090, 8/6 Statement & 8/7 Delinquent Notices
Services FY1
11,455.39
60 Enterprise Fund BOISE RIGGING SUPPLY Cble Hanger Kit, Set Collar, A2B Switch Qty 9 257.01
60 Enterprise Fund BOISE RIGGING SUPPLY Safety slings (7 qty)693.72
60 Enterprise Fund CENTURYLINK Home Court, PD DSL, Centrex Phone Lines, 08/18 654.10
60 Enterprise Fund CITY OF BOISE 18-0367 NPDES Testing (139 tests)5,772.00
60 Enterprise Fund CITY OF MERIDIAN PETTY CASH Cash for PW Picnic food at Winco & Costco 500.00
60 Enterprise Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash August 2018 24.23
60 Enterprise Fund CONRAD PAUL JEFFRIES Refund: wat/sew/trash, #04703804-02, 645 W.
Laughton Dr., ti
174.05
60 Enterprise Fund DAHLE CONSTRUCTION 18-0496 & 18-0183 waterline Amity & Linder 07/31/18
final in
47,768.35
60 Enterprise Fund FISHER SCIENTIFIC Kim wipes (1cs) & sodium bicarbonate ( 1 qty)90.87
60 Enterprise Fund FISHER SCIENTIFIC pH probe storage solution (2 qty)114.50
60 Enterprise Fund IDAHO POWER 2202131047, WWTP Power - August 2018 -44,237.08
60 Enterprise Fund IDAHO POWER 2204228288, Water Power August 2018 51,581.66
60 Enterprise Fund IDAHO POWER 2205167097 WWTP Power - Liftstations - August 2018 3,371.72
60 Enterprise Fund IDAHO PRESS-TRIBUNE Solicitation Legal Notification: Professional Services 70.38
Date: 9/6/18 01:41:48 PM Page: 3Meridian City Council Meeting Agenda September 11, 2018 – Page 188 of 222
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise Fund JACOB & ABBY SAWIN Refund: wat/sewer/trash, #30306350-05, 911 S.
Brook Trout
142.63
60 Enterprise Fund KELLER ASSOCIATES, INC.18-0456 QLPE Svcs-7/1-31/18 Oaks Wes No. 2 3
sheets
780.00
60 Enterprise Fund KRISTIN SANTIAGO Refund: dumpster deposit applied to account, 2934
NW 11th Av
52.34
60 Enterprise Fund MASS MOVEMENT INC.Refund: dumpster deposit applied to acct.,
#99010911-03
107.34
60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Plasma table supplies (20 qty)163.23
60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Throw ropes for ling rings (5 qty)203.95
60 Enterprise Fund POSTNET Postage & Mailing of Backflow Letters Qty 1688 1,371.55
60 Enterprise Fund POSTNET Postage & Mailing of Backflow Letters Qty 31 56.75
60 Enterprise Fund REALTY ASSET MANAGEMENT Refund: wat/sewer/trash, #24150118-02, 2044 W.
Pine Ave,
124.85
60 Enterprise Fund RESERVE ACCOUNT Postage Use, August 2018, #20474979 209.79
60 Enterprise Fund RESTO CLEAN Refund: dumpster deposit applied to acct.163.94
60 Enterprise Fund SIGNS, ETC New Vehicle Lettering Placement C20535 414.75
60 Enterprise Fund SYNCB/AMAZON Side Step Running Boards C15079 105.79
60 Enterprise Fund THE UPS STORE Shipping of biosolids samples 201.70
60 Enterprise Fund TK DEVELOPMENT, LLC.Refund: wat/sewer/trash, #14201438-05, 2030 N Oak
Hills
159.21
60 Enterprise Fund TRI-CONSTRUCTION Refund: dumpster deposit applied to acct,
#99011049-01,
250.39
60 Enterprise Fund USA BLUEBOOK Inverted Paint, Dye Tabs Qty 3 242.33
60 Enterprise Fund VALLEY PROPERTY MANAGEMENT Refund: dumpster deposit applied to acct,
#99011046-01
467.13
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
272508216-00001 Modem for Sys Emergency - 07/24
- 08/23/18
18.02
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00001 Data Plan #1, 07/21/18-08/20/18 1,389.07
60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
965467287-00003 Data Plan #2 - 7/21/18-8/20/18 48.61
60 Enterprise Fund WESTERN STATES EQUIPMENT CO Labor & parts to repair hydrolic line on front end loader 453.15
60 Enterprise Fund WEX BANK INC #0496-00-332449-8, 8/31/2018_WEX_Bank 8,725.08
60 Enterprise Fund WW GRAINGER, INC Four Way Steel Water Key Qty 2 17.30
60 Enterprise Fund WW GRAINGER, INC Lock Handle, Assembly for Hose Reel C18965 25.72
Total 60 Enterprise Fund 235,746.47
Date: 9/6/18 01:41:48 PM Page: 4Meridian City Council Meeting Agenda September 11, 2018 – Page 189 of 222
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
Report Total 434,404.73
Date: 9/6/18 01:41:48 PM Page: 5Meridian City Council Meeting Agenda September 11, 2018 – Page 190 of 222
City Council Meeting
Regular Meeting Agenda
Meeting Date: September 11, 2018
Agenda Item Number: 6A
Project File Number:
Item Title: Department of Commerce
Department of Commerce: Idaho Opportunity Grant Update for
Paylocity
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 6.A .
Presenter: Bobbi-J o M euleman, D irector
Estimated Time f or P resentation:
Title of I tem - D epartment of C ommerce: Idaho Opportunity Grant Update for Paylocity
Based upon the Council’s prior discussion on this subject we thought it might be best if a
representative f rom the Department of C ommerce were to come to a City C ouncil meeting, we were
thinking the S eptember workshop, and explain the D O C ’s position on this I O F grant. T he Council
can ask questions of D O C and then if they choose direct us to send out f or f inal signature and return
on October 2nd with the signed agreements and budget amendment for the spending authority.
AT TAC HM E NT S:
Description Type Upload D ate
I daho Opportunity Grant Award L etter f or P aylocity B ackup Material 9/5/2018
I daho Opportunity F und Application P aylocity B ackup Material 9/5/2018
I O F Grant A greement between Department of C ommerce
and City of Meridian A greements / C ontracts 9/5/2018
I O F C ompany P erformance A greement between C ity of
Meridian and Paylocity for payment of passthrough I O F
grant funds
A greements / C ontracts 9/5/2018
Meridian City Council Meeting Agenda September 11, 2018 – Page 191 of 222
Z/436.
JDMO C.L. `Butch" Otter, Governor
Bobbi -Jo Meuleman, Director
COMMERCE
Idaho Opportunity Fund (IOF): Project Burbank / Paylocity Timeline
Date
Description
March, 2015
Lead received from Site Selector
September 2, 2015
IOF commitment letter issued to City of Boise
November, 2015
Idaho chosen, Final location TBD. Company did not find suitable existing
building therefore choosing to build, location TBD.
August 10, 2016
Site Selector reaches out to Commerce re: next steps in IOF. They are close
to determining their location in the TV — location not disclosed to Commerce.
December, 2016
Site Selector advises Meridian they are ready to move forward with IOF
application.
January, 2017
Commerce meets with Meridian to provide guidance on submission of an
IOF application
November, 2017
Site Selector advises Commerce they will be ready to draw on IOF soon,
Commerce reaches out to Meridian for the IOF application.
April 2, 2018
At Meridian's request, Commerce confirms Paylocity and Meridian's eligibility
for IOF
May 23, 2018
Commerce receives IOF application from Meridian
May 30, 2018
Commerce issues IOF award letter to Meridian for $300,000.
Commerce receives draft IOF agreements and has approved the language
June 28, 2018
changes requested by Meridian's fiscal audit concerns. Commerce DAG
reviewed.
Meridian requests to amend the IOF application to clarify job creation and
that the Paylocity jobs temporarily stationed in Boise will be qualifying jobs
August 7, 2018
upon location in Meridian.
Commerce received revised IOF application from Meridian and issued IOF
award letter to Meridian
September 10, 2018
August 7, 2018
Via Email
City of Meridian
Attn: Cameron Arial
Subject: Idaho Opportunity Fund – Project Burbank/Paylocity
Reference: IOF Offer dated 09/02/2015
Email M. Ronk to E. Stavriotis, 08/10/2016
Idaho Opportunity Fund Application, 05/23/2018
Idaho Opportunity Fund Award Letter, 05/30/2018
Revised Idaho Opportunity Fund Application, 08/07/2018
Dear Mr. Arial,
I am very pleased that Project Burbank chose the City of Meridian for its new facility. With
this letter I am authorizing an amount up to $300,000 from the Idaho Opportunity Fund to
assist the City of Meridian and the Meridian Development Corporation with public costs
associated with Project located at the Ten Mile Road Urban Renewal Area. The use of these
funds is for qualifying public infrastructure such as:
• construction of, or improvements to, new or existing water, sewer, gas or electric
utility systems for new or existing buildings to be used for industrial or commercial
operations;
• flood zone or environmental hazard mitigation; and
• construction, upgrade or renovation of other infrastructure related items including, but
not limited to, railroads, broadband, parking lots, roads or other public costs that are
directly related to specific job creation or expansion projects.
The award of funds will be subject to final, mutually agreed upon performance milestones
between the Department of Commerce, City of Meridian and the client company.
Sincerely,
Bobbi-Jo Meuleman
Director
Meridian City Council Meeting Agenda September 11, 2018 – Page 192 of 222
Idaho Opportunity Fund – FY20__ Project Application
CITY OF MERIDIAN / PAYLOCITY
AMENDED / REVISED APPLICATION
AUGUST 0 7, 2018
PURPOSE:
The Idaho Opportunity Fund (IOF) was established in 2013 with the intent of serving as a “deal
closing fund” to strengthen Idaho’s competitive ability to support expansion of existing Idaho
businesses and recruit new companies to the state, ultimately creating new jobs and economic
growth in Idaho. Beyond the requirements of other grant programs offered through the state of
Idaho, the Idaho Opportunity Fund requires three key components be met:
• Community Match – The city or county is required to match the state’s investment at a
significant level commensurate with the grant amount.
• Negotiated Agreements – Each IOF grant is designed with customized milestones that
the grantee and company must deliver upon before funds are distributed.
• Performance-Based – IOF grant monies will not be deployed until the company has
delivered on commitments for job creation, capital investment, etc. In addition, a portion
of the grant could be retained to ensure job commitments are maintained for the long-
term.
ELIGIBLE PROJECTS:
Through the IOF local governments may be reimbursed for public costs which include:
• construction of or improvements to new or existing water, sewer, gas or electric utility
systems for new or existing buildings to be used for industrial or commercial operations;
• flood zone or environmental hazard mitigation;
• construction, upgrade or renovation of other infrastructure related items including, but
not limited to, railroads, broadband, parking lots, roads or other public costs that are
directly related to specific job creation or expansion projects.
APPLICANT INFORMATION (use legal names):
Local Government The City of Meridian
Local Government Contact: Cameron Arial
Address: 33 E. Broadway Ave., Meridian, ID
Phone:(208) 489-0570 Email:Carial@meridiancity.org
Grantee Business: Paylocity Corporation
Project Name: Burbank
Requested Amount: $300,000
PROJECT NARRATIVE:
In a one or two page narrative, include the following information: description of the project
including participating organization(s), community involvement and projected match, timeline of
the project, explanation of budget, how the project will meet the intent of the Idaho Opportunity
Fund, job creation and cap ex projections. Also include a proposal for performance based
milestones and grant deployment. Finally detail how the project will benefit the community and
the state.
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Meridian City Council Meeting Agenda September 11, 2018 – Page 193 of 222
Idaho Opportunity Fund – FY20__ Project Application
In 2016, Paylocity, a leading digital human resources technology company, continued
its expansion into Idaho, significantly ramping up employment in their temporary offices in Boise, and
finding permanent space in Meridian. By 2022, the company plans to grow its workforce up to 551
employees in the Boise region. During this Project, the City of Meridian, the Idaho Department of
Commerce, and Boise Valley
Economic Partnership have played an integral role in the development and assistance needed to recruit
and attract Paylocity to expand operations in the State of Idaho.
The City of Meridian’s local match has been provided through the Meridian Development Corporation,
administrator of the Ten Mile Road Urban Renewal Project. The Ten Mile Urban Renewal Plan
anticipates enhanced public improvements to create an attractive setting to help stimulate desired
private development such as the Paylocity project.
For the continued build-out of the Company’s space at Ten Mile Road in Meridian, the Company and its
partners are expected to invest the following costs associated with its planned capital improvements:
• Parking Lot Cut & Fill, Export & compact subgrade: $160,934.10
• Parking Lot 10” & 12” Structural Fill: $91,896.40
• Parking Lot 4” & 6” Aggregate Base Fill: $74,755.50
• Parking Lot 2.5” & 3” Asphalt Paving: $192,555.10
• Total site elements eligible: $520,141.10
The IOF grant is serving as a deal closing fund to assist Paylocity in construction for this new, world-class
facility in Meridian, Idaho. The total capital investment for this project is expected to be $16.5MM.
Performance based milestones and grant deployment:
1. Upon completion of the parking lot and submitted proof of such, $280,000 of the grant shall be
disbursed.
2. Upon Paylocity having 100 jobs at the Meridian facility and submitted proof of such, the final
$20,000 shall be disbursed.
The City of Meridian and the State of Idaho should directly benefit from this continued expansion as
high-paying jobs with strong benefits will continue to be sought out at the Project Location. This would
also position Idaho well in a growing industry and further Idaho’s reputation as an attractive place for
tech companies and talent. This expansion will also result in a significant increase of visitors into the
region, including customers and other company executives.
Already, between June of 2015 and December 31, 2016, 88 Net New jobs were created with the average
salary exceeding $41,000 across roles such as Client Services, Development, HR, Implementation, IT,
L&D, NSS, Sales, Talent Acquisition, and Technical Services. Paylocity expects hiring to remain strong for
an array of office roles; especially software developers and other technology professionals. In concert
with the continued hiring, the Company anticipates spending a significant amount of time and money
developing the local technology talent pool in partnership with local educational institutions. There are
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Meridian City Council Meeting Agenda September 11, 2018 – Page 194 of 222
Idaho Opportunity Fund – FY20__ Project Application
currently no expected detriments to the State or existing industries in the State
resulting from this Project.
Thank you for your support of Paylocity’s business needs in the State of Idaho. The Company looks
forward to continued investment and growth within the State.
ATTACHMENT 1
All Local Government Grant Agreements between the Department and the Grantee shall
contain all of the following provisions:
(a) A commitment on the part of the local government to match, in whole or in part, the
funds allocated by the Department;
(b) A provision requiring the local government to recapture any funds to which the local
government is entitled under the Company Performance Agreement;
(c) A provision requiring repayment from the local government to the Department for any
funds used for unapproved purposes or disbursed prior to compliance with the Company
Performance Agreement or achievement of the job creation or other performance
targets;
(d) A provision allowing the Department access to records possessed by the local
government necessary to ensure compliance with the Company Performance
Agreement and with the requirements of the Opportunity Fund;
(e) A provision establishing a schedule for the disbursement of funds from the Opportunity
Fund to the local government that reflects the disbursement schedule established in the
Company Performance Agreement; and
(f) Any other lawful provision the Department deems necessary to ensure the proper use of
state funds.
Company Performance Agreements between the Grantee and the Company may contain
one or more of the following provisions(check all that will apply to this grant):
A commitment to create or retain a specified number of jobs within a specified salary
range at a specific location;
A commitment regarding the time period in which the jobs will be created or retained and
the minimum time period for which the jobs must be maintained;
XX A commitment to complete the construction related to the agreed upon capital
expenditures;
XX A provision that a reasonable percentage of the total amount of the grant be withheld
until specified performance targets are met;
A provision that a reasonable percentage of the total amount of the grant be withheld
until the specified number of jobs are maintained for a specified period of time;
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Meridian City Council Meeting Agenda September 11, 2018 – Page 195 of 222
Idaho Opportunity Fund – FY20__ Project Application
A commitment to provide proof satisfactory to the Local Government
and the Department of new jobs created or existing jobs retained and the salary level of
those jobs;
XX A provision that funds received under the Company Performance Agreement may be
used only for a purpose as authorized by the Opportunity Fund
XX A provision allowing the Department or the Local Government to inspect the records
of the Grantee Business as required to confirm compliance with the Company
Performance Agreement or with the requirements of the Opportunity Fund. The
provision shall limit the access of the Department and/or Local Government to only those
records of the Grantee Business that are necessary to ensure compliance;
XX A provision establishing a schedule for disbursement of funds under the Company
Performance Agreement that allows disbursement of funds only in proportion to the
amount of performance completed under the Company Performance Agreement;
XX A provision establishing a schedule for disbursement of funds under the Company
Performance Agreement that allows disbursement of funds only in proportion to the
amount of performance completed under the Company Performance Agreement;
A provision requiring repayment of grant funds and corresponding terms for repayment,
if applicable, in the event a Grantee Business subsequently fails to comply with the
terms of the Company Performance Agreement;
A provision that any repayments of grant funds required if the performance targets are
not achieved may be prorated to reflect a partial attainment of job creation or other
performance targets; and
Any other lawful provision the Department or the local government finds necessary to
ensure the proper use of state or local funds.
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Meridian City Council Meeting Agenda September 11, 2018 – Page 196 of 222
IDAHO OPPORTUNITY FUND
LOCAL GOVERNMENT GRANT AGREEMENT
CITY OF MERIDIAN AND IDAHO DEPARTMENT OF COMMERCE
This Idaho Opportunity Fund Grant Agreement (Agreement) is between the Idaho Department
of Commerce (Department) and the City of Meridian (Local Government or Meridian) for the
purpose of implementing the Idaho Opportunity Fund (IOF) in partnership with Paylocity
Corporation (Grantee Business). The Effective Date of the Agreement is the date of the
Departments signature.
1. Background and Premises.
a. The Idaho Opportunity Fund (IOF) is a discretionary grant program of the Idaho
Department of Commerce with the intent of serving as a “deal closing fund” to
strengthen Idaho’s competitive ability to support expansion of existing Idaho businesses
and recruit new companies to the state, ultimately creating new jobs and economic
growth in Idaho.
i. The rules of the IOF program have been promulgated in the Idaho
Administrative Procedures Act, Chapter 29, Title 03, Chapter 01 (Rules).
ii. The IOF requires an application from the local government where the grantee
business is to be located.
iii. Eligible Projects include construction, upgrade, or renovation of infrastructure
items including parking lots.
iv. The local government must be able to provide an allowable Community
Match that represents a material commitment from the local government.
v. The IOF funds are disbursed to the local government, which, in turn, will
disburse the funds to the Grantee Business upon the satisfaction of certain
performance criteria to be set forth in a Company Performance Agreement
between the Local Government and the Grantee Business.
b. On September 2, 2015, Paylocity Corporation was authorized to receive
$300,000 from the Idaho Opportunity Fund based on Paylocity’s its intention to locate in
the City of Boise.
c. In 2016, Paylocity continued its expansion into Idaho, significantly ramping up
employment in their temporary offices in Boise, and finding permanent space in
Meridian.
d. Paylocity’s authorization to receive the IOF grant was updated to recognize the
corporation’s intent to locate in the City of Meridian.
2. Definitions.
Unless the context requires otherwise, all terms not defined below shall have the meanings
defined in IDAPA 28.03.01.
Grantee Business: Paylocity Corporation, a for profit entity that receives funding through a
Company Performance Agreement.
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Meridian City Council Meeting Agenda September 11, 2018 – Page 197 of 222
Department: Idaho Department of Commerce
Effective Date: The date the Department executes the Agreement
Local Government: City of Meridian
IOF: Idaho Opportunity Fund
Project: The goods, services, parts, supplies, design, plans, construction of, or expansion of, a
facility to support the Company’s business.
Company Performance Agreement: An agreement between the City of Meridian and the
Paylocity Corporation for the purpose of implementing the IOF.
Public Costs: Those costs as defined in IDAPA 28.03.01.
3. Grant.
To induce the Grantee Business to complete the Project in Idaho and to achieve the job
minimum at the Project, the Department will make an IOF grant in the amount of
$300,000.00 as set forth in the Award Letter dated August 7, 2018 and attached hereto as
Appendix A.
4. Grantee Business’ Planned Capital Improvements (Project)
The Grantee Business or other parties related to the development of the Paylocity
headquarters in Meridian is expected to invest and incur the costs set forth in Appendix B
associated with its planned capital improvements. The Project as defined in Appendix B is
approved by the Department as a cost incurred for the purpose of attracting jobs in
compliance with IDAPA 28.03.01.14.01.
5. General Conditions, Local Government Responsibility.
a. The Local Government shall adhere to the Idaho Opportunity Fund Grant
Administrative Rules IDAPA 28.03.01.
b. Both parties shall additionally adhere to statutes and regulations of the State of
Idaho.
c. Execution of this Agreement by the Local Government serves as an
acknowledgement that they are familiar with all statues, rules and regulations and
guidelines noted in this paragraph.
d. Pursuant to IDAPA 28.03.01.14.03.a: In addition to the terms and conditions set
forth herein, the Local Government is responsible for providing local match as set forth in
the Project Application:
i. The City of Meridian’s local match has been provided through the Meridian
Development Corporation, administrator of the Ten Mile Road Urban Renewal
Project.
ii. The City of Meridian created the Ten Mile Urban Renewal District was created
by Ordinance 16-1695, passed by the Meridian City Council on June 21, 2016.
iii. The Ten Mile Urban Renewal Plan anticipates enhanced public improvements
to create an attractive setting to help stimulate desired private development
such as the Paylocity project.
iv. Through its approval of Meridian’s IOF application on behalf of Paylocity
Corporation, the Director of the Department of Commerce has approved and
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Meridian City Council Meeting Agenda September 11, 2018 – Page 198 of 222
deemed Meridian’s Local Match to be a material commitment in compliance
with the Rules.
e. Pursuant to IDAPA 28.03.01.14.03.b, Meridian agrees to recapture any funds to
which the local government is entitled under the Company Performance Agreement.
f. Pursuant to IDAPA 28.03.01.14.03.c, Meridian agrees to repay to the
Department for any funds used for unapproved purposes or disbursed prior to
compliance with the Performance Agreement or achievement of the job creation or other
performance targets.
g. Pursuant to IDAPA 28.03.01.14.03.d: In the performance of this agreement, the
Local Government shall keep books, records, and accounts of all activities related to the
provisions of this agreement. Designated Department officials charged with carrying out
this Agreement and having a need to know will have the right, from time to time on
reasonable notice at reasonable times and at a reasonable location the Local
Government designates, to examine the Local Government’s records relating to the
Project as may be necessary to verify the Company’s compliance with the IOF.
h. Pursuant to IDAPA 28.03.01.14.03.e: This Agreement shall establish a schedule
for the disbursement of funds from the IOF to the local government that reflects the
disbursement schedule established in the Company Performance Agreement. The
fulfillment of this requirement is found at Section section 7 and Appendix C of this
Agreement.
i. Pursuant to IDAPA 28.03.01.14.04: The Local Government is also responsible
to enter into a Company Performance Agreement with the Company. The Company
Performance Agreement may include the conditions set forth in Appendix D – Company
Performance Agreement Requirements.
6. Period of Performance.
The Project work to be completed hereunder shall begin from the date of signature and shall
continue up to and including Project closeout unless this agreement is otherwise terminated.
7. Invoicing, Reporting, and Payment.
Invoicing to the Department by the Local Government for Grant funds shall occur in accordance
with the disbursement schedule as detailed in Appendix C. All invoices are to be sent directly to
the Department to the attention of the Grants Officer.
On each request for funds submitted to the Department, the Local Government shall submit
copies of the reporting and performance information provided by Grantee Business in support of
the payment request as set forth in Appendix C.
If the Department is satisfied with the request, the Department will pay the amount requested
within thirty (30) days of the receipt of the request.
Upon receipt of the Grant funds to the Local Government as detailed in Appendix C –
Milestones and Payments, Meridian will make payment to Paylocity in compliance with the
terms of the Company Performance Agreement.
8. Relationship of Parties.
The agreeing parties agree that no employer-employee relationship is established between the
Department and the Local Government by the terms of this agreement. The Local Government
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Meridian City Council Meeting Agenda September 11, 2018 – Page 199 of 222
further indemnifies the State of Idaho and the Department and holds them harmless against any
and all suits, actions, claims or losses of every kind, nature, and description, including costs,
expenses, and attorney fees, that may be incurred by reason of any act or omission, neglect or
misconduct of the Local Government that may arise out of this agreement on its performance.
9. Conflict of Interest
No official or employee of the Department or the Local Government shall have any direct or
indirect financial interest in the project.
10. Termination.
The Department is a government entity and this Agreement shall in no way or manner be
construed so as to bind or obligate the State of Idaho beyond the term of the Agreement.
For Cause: The Department shall have the right to terminate this agreement in whole or in part,
at any time before the date of completion, whenever it is determined the Local Government has
failed to comply with the conditions of the agreement, or funding for the IOF is reduced or
eliminated. The Department shall promptly notify the Local Government in writing of the
determination and the reasons for the termination and the effective date.
Force Majeure: Neither party shall be liable or deemed to be in default for any Force Majeure
delay in shipment or performance occasioned by unforeseeable causes beyond the control and
without the fault or negligence of the parties, including, but not restricted to, acts of God or the
public enemy, fires, floods, epidemics, quarantine, restrictions, strikes, freight embargoes, or
unusually severe weather, provided that in all cases the Local Government shall notify the State
promptly in writing of any cause for delay and the State concurs that the delay was beyond the
control and without the fault or negligence of the Local Government. The period for the
performance shall be extended for a period equivalent to the period of the Force Majeure delay.
Matters of the Local Government’s or Company’s finances shall not be a Force Majeure.
11. Disclaimers.
a. The Local Government acknowledges that the Department has not designed the Project,
that the Department has not created any plans or specifications with respect to the Project,
and that the Department:
i. Is not a manufacturer of, or dealer in, any of the component parts of the Project or
similar facilities;
ii. Has not made any recommendation, given any legal advice or taken any other action
with respect to:
A. The choice of any contractor, supplier, vendor or designer of, or any other
contractor, supplier, vendor or designer of, or any other contractor with
respect to, the Project or any component part of the Project or any property
or rights relating to the Project; or
B. Any action taken or to be taken with respect to the Project or any
component part of the Project or any property or rights relating to the
Project at any stage of the construction of the Project.
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Meridian City Council Meeting Agenda September 11, 2018 – Page 200 of 222
iii. Has not made any warranty or other representation, express or implied, that the
Project or any component part of the Project or any property or rights relating to the
Project:
A. W ill not result in or cause injury or damage to persons or property;
B. Has been or will be properly designed, or will accomplish the results which
the Local Government intends; or
C. Is safe in any manner or respect.
EXCEPT AS OTHERWISE PROVIDED IN ANY OTHER WRITTEN AGREEMENT
BETWEEN THE DEPARMENT AND THE LOCAL GOVERNMENT, THE DEPARTMENT
MAKES NO EXPRESS OR IMPLIED WARRANTY OR REPRESENTATION OF ANY
KIND WHATSOEVER WITH RESPECT TO THE PROJECT OR ANY COMPONENT
PART OF THE PROJECT, INCLUDING WITH RESPECT TO THE MERCHANTABILITY
OR THE FITNESS OR SUITABILITY OF THE PROJECT FOR ANY PURPOSE. THE
LOCAL GOVERNMENT WAIVES THE BENEFITS OF ALL IMPLIED WARRANTIES
AND REPRESENTATIONS OF THE DEPARMENT AS THEY MAY RELATE TO THE
FOREGOING.
12. Governing Law.
This Agreement shall be construed in accordance with and governed by the laws of the State of
Idaho. Any action to enforce the provisions of this Agreement shall be brought in State district
court in Ada County, Boise, Idaho.
13. Severability.
Each provision in this Agreement is severable. If any provision of this Agreement will be
determined to be invalid or unenforceable by a Court of competent jurisdiction, then:
a. Such determination will not invalidate or render unenforceable any other provision of this
Agreement;
b. Such provision will be construed as closely as possible to the parties’ original intent in
order to render such provision valid or enforceable, as applicable; and
c. The remaining terms of this Agreement, together with such reconstructed provision, will
constitute the parties’ entire agreement.
14. Amendments
The Department may amend this Agreement on its own initiative or at the request of the Local
Government to reflect changes in the Scope of Work, Design or Budget of the project. Such
changes shall be mutually agreed upon, and evidenced by a written agreement amendment. In
no case shall the nature or purpose of the project be amended from what was generally
described in the Scope of Work or Budget. No changes in Scope of Work, costs or services
shall be effective until approved in a written agreement amendment signed by both parties. The
Department reserves the right to require review and approval of the Local Government’s elected
governing body of any agreement amendments proposed by the Local Government’s chief
elected official.
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Meridian City Council Meeting Agenda September 11, 2018 – Page 201 of 222
15. Notices.
Any notice permitted or required under this Agreement from one party to the other must be in
writing and will be effective (a) on the date it was actually delivered to the addressee if delivered
personally, or sent by a nationally recognized courier (such as FedEx or United Parcel Service)
or sent by facsimile, or (b) three days after having been deposited in the United States Mail, if
sent by certified mail, return receipt request, in each case to the respective address of the
Company and the County listed below, or those other addresses of which either party gives the
other party written notice:
If to the Department, to With a copy to
Idaho Department of Commerce Idaho Department of Commerce
Attn: Bobbi-Jo Meuleman Cindy Lee
700 W State St. 700 W State St.
Boise, ID 83702 Boise, ID 83702
If to the Local Government, to With a copy to
Cameron Arial City Clerk
33 E Broadway 33 E Broadway
Meridian, ID 83642 Meridian, ID 83642
16. Entire Agreement.
This Agreement is the entire agreement between the parties with respect to the subject matter
hereof. Where terms and conditions specified in the Contractor's response differ from those
specifically stated in this Agreement, the terms and conditions of this Agreement shall apply. In
the event of any conflict between these standard terms and conditions and any special terms
and conditions applicable to this acquisition, the special terms and conditions will govern. This
Agreement may not be released, discharged, changed or modified except by an instrument in
writing signed by a duly authorized representative of each of the parties.
The parties execute this Idaho Opportunity Fund Agreement as of the Effective Date.
Idaho Department of Commerce City of Meridian
Bobbi-Jo Meuleman Tammy de Weerd
Director Mayor
Date Date
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Appendix A – Award Letter
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Meridian City Council Meeting Agenda September 11, 2018 – Page 203 of 222
Appendix B – Scope of Work and Budget
For the continued build-out of the Company’s space at Ten Mile Road in Meridian, the Company and its
partners are expected to invest the following costs associated with its planned capital improvements:
• Parking Lot Cut & Fill, Export & compact subgrade: $160,934.10
• Parking Lot 10” & 12” Structural Fill: $91,896.40
• Parking Lot 4” & 6” Aggregate Base Fill: $74,755.50
• Parking Lot 2.5” & 3” Asphalt Paving: $192,555.10
• Total site elements eligible: $520,141.10
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Meridian City Council Meeting Agenda September 11, 2018 – Page 204 of 222
Appendix C – Milestones and Payments
Performance based milestones and grant deployment:
1. Upon completion of the parking lot and submitted proof of such, $280,000 of the grant shall be
disbursed. Paylocity’s performance report and proof of completion of the parking lot (Project)
will show the expended costs and payments to contractors. The payments to contractors may
be made by an entity or entities other than Grantee Business. Such documentation shall consist
of inoivces and copies of checks or other payment remittance proof. The Grantee Business shall
certify that all work that is billed to the Department is complete.
2. Upon Paylocity having 100 jobs at the Meridian facility and submitted proof of such, the final
$20,000 shall be disbursed. Paylocity’s performance report and proof of the 100 jobs at the
Meridian facility shall consist of a payroll reports to establish this performance goal.
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Meridian City Council Meeting Agenda September 11, 2018 – Page 205 of 222
Appendix D – Company Performance Agreement Requirements
The Local Government is required to enter into a Company Performance Agreement (CPA). The
Local Government may use their own Economic Development Agreement for this purpose,
however the CPA must be provided to Commerce. Each CPA may contain one or more of the
following legislative requirements:
(a) A commitment to create or retain a specified number of jobs within a specified salary range
at a specific location;
(b) A commitment regarding the time period in which the jobs will be created or retained and the
minimum time period for which the jobs must be maintained;
(c) A commitment to complete the construction related to the agreed upon capital expenditures;
(d) A provision that a reasonable percentage of the total amount of the grant be withheld until
specified performance targets are met;
(e) A provision that a reasonable percentage of the total amount of the grant be withheld until
the specified number of jobs are maintained for a specified period of time;
(f) A commitment to provide proof satisfactory to the Local Government and the Department of
new jobs created or existing jobs retained and the salary level of those jobs;
(g) A provision that funds received under the Company Performance Agreement may be used
only for a purpose as authorized by the Opportunity Fund
(h) A provision allowing the Department or the Local Government to inspect the records of the
Grantee Business as required to confirm compliance with the Company Performance
Agreement or with the requirements of the Opportunity Fund. The provision shall limit the
access of the Department and/or Local Government to only those records of the Grantee
Business that are necessary to ensure compliance;
(i) A provision establishing the method for determining compliance with the Company
Performance Agreement;
(j) A provision establishing a schedule for disbursement of funds under the Company
Performance Agreement that allows disbursement of funds only in proportion to the amount
of performance completed under the Company Performance Agreement;
(k) A provision requiring repayment of grant funds and corresponding terms for repayment, if
applicable, in the event a Grantee Business subsequently fails to comply with the terms of
the Company Performance Agreement;
(l) A provision that any repayments of grant funds required if the performance targets are not
achieved may be prorated to reflect a partial attainment of job creation or other performance
targets; and
(m) Any other lawful provision the Department or the local government finds necessary to
ensure the proper use of state or local funds.
10
Meridian City Council Meeting Agenda September 11, 2018 – Page 206 of 222
IDAHO OPPORTUNITY FUND GRANT
COMPANY PERFORMANCE AGREEMENT
CITY OF MERIDIAN AND PAYLOCITY CORPORATION
This Idaho Opportunity Fund Grantee Business Performance Agreement (Agreement) is
between the City of Meridian (Local Government) and Paylocity Corporation (Grantee
Business) for the purpose of implementing the Idaho Opportunity Fund (IOF). The Effective
Date of the Agreement is the date of the Local Government’s signature.
1. Background and Premises.
a. The Idaho Opportunity Fund (IOF) is a discretionary grant program of the Idaho
Department of Commerce with the intent of serving as a “deal closing fund” to
strengthen Idaho’s competitive ability to support expansion of existing Idaho businesses
and recruit new companies to the state, ultimately creating new jobs and economic
growth in Idaho.
i. The rules of the IOF program have been promulgated in the Idaho
Administrative Procedures Act, Chapter 29, Title 03, Chapter 01 (Rules).
ii. The IOF requires an application from the local government where the grantee
business is to be located.
iii. Eligible Projects include construction, upgrade, or renovation of infrastructure
items including parking lots.
iv. The local government must be able to provide an allowable Community
Match that represents a material commitment from the local government.
v. The IOF funds are disbursed to the local government, which, in turn, will
disburse the funds to the Grantee Business upon the satisfaction of certain
performance criteria to be set forth in a Company Performance Agreement
between the Local Government and the Grantee Business.
b. On September 2, 2015, Paylocity Corporation was authorized to receive
$300,000 from the Idaho Opportunity Fund based on Paylocity’s its intention to locate in
the City of Boise.
c. In 2016, Paylocity continued its expansion into Idaho, significantly ramping up
employment in their temporary offices in Boise, and finding permanent space in
Meridian.
d. Paylocity’s authorization to receive the IOF grant was updated to recognize the
corporation’s intent to locate in the City of Meridian.
e. The City of Meridian has or will enter into an IOF Grant Agreement with the
Department of Commerce regarding the administration of grant funds.
1
Meridian City Council Meeting Agenda September 11, 2018 – Page 207 of 222
2. Definitions.
Unless the context requires otherwise, all terms not defined below shall have the meanings
defined in IDAPA 28.03.01.
Grantee Business: Paylocity Corporation, a for profit entity that receives funding through a
Company Performance Agreement.
Department: Idaho Department of Commerce
Effective Date: The date the Department executes the Agreement
Local Government: City of Meridian
IOF: Idaho Opportunity Fund
Project: The goods, services, parts, supplies, design, plans, construction of, or expansion of, a
facility to support the Company’s business.
Company Performance Agreement: An agreement between the City of Meridian and the
Paylocity Corporation for the purpose of implementing the IOF.
Public Costs: Those costs as defined in IDAPA 28.03.01.
3. General Conditions.
The Local Government and Grantee Business shall adhere to the Idaho Opportunity Fund Grant
Administrative Rules IDAPA 28.03.01, and specifically the requirements for Company
Performance Agreements under IDAPA 28.03.01.014.04, which sets forth certain conditions
which may be included in this Agreement . Both parties shall additionally adhere to statutes and
regulations of the State of Idaho. Execution of this Agreement by the Local Government serves
as an acknowledgement that they are familiar with all statues, rules and regulations and
guidelines required by the State of Idaho.
4. Grantee Business Responsibilityand Agreed Upon Capital Improvements.
In addition to the terms and conditions set forth herein, the Grantee Business is responsible to
assure completion of the Project. The Grantee Business or other entities are expected to
invest and incur the following costs associated with its planned capital improvements:
• Parking Lot Cut & Fill, Export & compact subgrade: $160,934.10
• Parking Lot 10” & 12” Structural Fill: $91,896.40
• Parking Lot 4” & 6” Aggregate Base Fill: $74,755.50
• Parking Lot 2.5” & 3” Asphalt Paving: $192,555.10
Total site elements: $520,141.10
2
Meridian City Council Meeting Agenda September 11, 2018 – Page 208 of 222
5. Grant.
To induce the Grantee Business to complete the Project and to achieve the job minimum at
the Project, the Department has committed to an IOF grant in the amount of $300,000.00 as
set forth in the Award Letter and detailed in the IOF Grant Agreement between the
Department and the Local Government.
6. Disbursement Schedule, Invoicing, and Reporting.
a. Upon completion of the parking lot and submitted proof of such, $280,000 of the
grant shall be disbursed.
i. Paylocity will submit to Meridian a performance report and proof of
completion of the parking lot (Project) that will show the expended costs and
payments to contractors.
ii. The payments to contractors may be made by an entity or entities other than
Grantee Business.
iii. Such documentation shall consist of invoices and copies of checks or other
payment remittance proof. The Grantee Business shall certify that all work
that is billed to the Department is complete.
iv. Upon Paylocity having 100 jobs at the Meridian facility and submitted proof of
such, the final $20,000 shall be disbursed. Paylocity will submit to Meridian a
performance report and proof of the 100 jobs at the Meridian facility which
shall consist of a payroll reports to establish this performance goal.
b. For each disbursement of the grant funds, Meridian will submit to the Department
copies of the reporting and performance information provided by Grantee Business
in support of the payment request.
c. If the Department is satisfied with the request, the Department will pay the amount
requested to Meridian within thirty (30) days of the receipt of the request pursuant to
the terms of the IOF grant agreement.
d. Upon receipt of the Grant funds, Meridian will process payment of the Grant funds to
Paylocity.
7. Records and Audit Rights.
In the performance of this Agreement, the Grantee Business shall keep books, records, and
accounts of all activities related to the provisions of this Agreement. The Department or
designated Local Government officials charged with carrying out this Agreement and having a
need to know will have the right, from time to time, on reasonable notice at reasonable times
and at a reasonable location the Grantee Business designates, to examine the Grantee
Business’s records which specifically relate to the Project as may be necessary to verify the
Grantee Business’s compliance with the IOF. Any information the Grantee Business provides to
the Local Government under this article will be confidential to the extent permitted by law.
3
Meridian City Council Meeting Agenda September 11, 2018 – Page 209 of 222
8. Relationship of Parties.
The parties agree that no employer-employee relationship is established between the Local
Government and the Grantee Business by the terms of this Agreement. The Grantee Business
further indemnifies the State of Idaho and the Local Government and holds them harmless
against any and all suits, actions, claims or losses of every kind, nature, and description,
including costs, expenses, and attorney fees, that may be incurred by reason of any act or
omission, neglect or misconduct of the Grantee Business that may arise out of this Agreement
on its performance.
9. Indemnification.
The Grantee Business shall indemnify, defend, and save harmless the City of Meridian, its
officers, agents, and employees, from and against any liability, claims, damages, losses,
expenses, actions, attorney fees, and suits whatsoever concerning this Agreement. The
Grantee Business shall not have any indemnification liability for any damages arising out of
the sole negligence or misconduct of the City of Meridian.
10. Attorney Fees.
In the event of a legal proceeding of any kind is instituted regarding this Agreement, the
prevailing party shall be awarded reasonable attorney fees as the court may adjudge including
all costs and disbursements incurred in connection therewith.
11. Conflict of Interest
No official or employee of the Grantee Business, the Local Government or the Department shall
have any direct or indirect financial interest in the Project.
12. Termination for Cause.
The Department shall have the right to terminate this Agreement in whole or in part by way of
withdrawing its IOF grant offer at any time before the date of completion, whenever it is
determined that the Grantee Business or Local Government has failed to comply with the
conditions of the Agreement, or funding for the IOF is reduced or eliminated. The Department
shall promptly notify the Local Government and Grantee Business in writing of the determination
and the reasons for the termination and the effective date.
13. Force Majeure.
Neither party shall be liable or deemed to be in default for any Force Majeure delay in
performance occasioned by unforeseeable causes beyond the control and without the fault or
negligence of the parties, including, but not restricted to, acts of God or the public enemy, fires,
floods, epidemics, quarantine, restrictions, strikes, freight embargoes, or unusually severe
weather, provided that in all cases the Grantee Business shall notify the Local Government and
Department promptly in writing of any cause for delay and the Local Government and
Department concurs that the delay was beyond the control and without the fault or negligence of
the Grantee Business. The period for the performance shall be extended for a period equivalent
to the period of the Force Majeure delay. Matters of the Local Government’s or Grantee
Business’s finances shall not be a Force Majeure.
4
Meridian City Council Meeting Agenda September 11, 2018 – Page 210 of 222
14. Disclaimers.
(a) The Grantee Business acknowledges that the Local Government and Department has
not designed the Project, that the Local Government and Department has not created any
plans or specifications with respect to the Project, and that the Local Government and
Department:
(i) is not a manufacturer of, or dealer in, any of the component parts of the Project or
similar facilities;
(ii) has not made any recommendation, given any legal advice or taken any other action
with respect to:
(A) the choice of any company, supplier, vendor or designer of, or any other
company, supplier, vendor or designer of, or any other company with
respect to, the Project or any component part of the Project or any property
or rights relating to the Project; or
(B) any action taken or to be taken with respect to the Project or any
component part of the Project or any property or rights relating to the
Project at any stage of the construction of the Project.
(iii) has not made any warranty or other representation, express or implied, that the
Project or any component part of the Project or any property or rights relating to the
Project:
(A) will not result in or cause injury or damage to persons or property;
(B) has been or will be properly designed, or will accomplish the results which
the Local Government intends; or
(C) is safe in any manner or respect.
EXCEPT AS OTHERWISE PROVIDED IN ANY OTHER WRITTEN AGREEMENT
BETWEEN THE LOCAL GOVERNMENT AND THE GRANTEE BUSINESS, THE
LOCAL GOVERNMENT MAKES NO EXPRESS OR IMPLIED WARRANTY OR
REPRESENTATION OF ANY KIND WHATSOEVER WITH RESPECT TO THE
PROJECT OR ANY COMPONENT PART OF THE PROJECT, INCLUDING WITH
RESPECT TO THE MERCHANTABILITY OR THE FITNESS OR SUITABILITY OF THE
PROJECT FOR ANY PURPOSE. THE GRANTEE BUSINESS WAIVES THE BENEFITS
OF ALL IMPLIED WARRANTIES AND REPRESENTATIONS OF THE DEPARMENT
AS THEY MAY RELATE TO THE FOREGOING.
5
Meridian City Council Meeting Agenda September 11, 2018 – Page 211 of 222
15. Governing Law.
This Agreement shall be construed in accordance with and governed by the laws of the State of
Idaho. Any action to enforce the provisions of this Agreement shall be brought in State district
court in Ada County, Boise, Idaho.
16. Severability.
Each provision in this Agreement is severable. If any provision of this Agreement will be
determined to be invalid or unenforceable by a Court of competent jurisdiction, then:
(a) such determination will not invalidate or render unenforceable any other provision of
this Agreement;
(b) such provision will be construed as closely as possible to the parties’ original
intent in order to render such provision valid or enforceable, as applicable; and
(c) the remaining terms of this Agreement, together with such reconstructed
provision, will constitute the parties’ entire Agreement.
17. Amendments
The Department and Local Government may amend this Agreement on their own initiative or at
the request of the Grantee Business to reflect changes in the Scope of Work, Design or Budget
of the Project. Such changes shall be mutually agreed upon, and evidenced by a written
Agreement amendment. In no case shall the nature or purpose of the Project be amended from
what was generally described in the Scope of Work or Budget. No changes in Scope of Work,
costs or services shall be effective until approved in a written Agreement amendment signed by
both parties. The Department and Local Government reserves the right to require review and
approval of the Grantee Business’s elected governing body of any Agreement amendments
proposed by the Grantee Business’s officials.
18. Notices.
Any notice permitted or required under this Agreement from one party to the other must be in
writing and will be effective (a) on the date it was actually delivered to the addressee if delivered
personally, or sent by a nationally recognized courier (such as FedEx or United Parcel Service)
or sent by facsimile, or (b) three days after having been deposited in the United States Mail, if
sent by certified mail, return receipt request, in each case to the respective address of the
Grantee Business and the County listed below, or those other addresses of which either party
gives the other party written notice:
If to the Local Government, to With a copy to
Cameron Arial City Clerk
33 E Broadway 33 E Broadway
Meridian, ID 83642 Meridian, ID 83642
If to the Grantee Business, to
Paylocity Corporation
Jay Schedler, VP Human Resources
6
Meridian City Council Meeting Agenda September 11, 2018 – Page 212 of 222
3850 N. Wilke Rd
Arlington Heights, IL 60004
19. Entire Agreement.
This Agreement is the entire agreement between the parties with respect to the subject matter
hereof. Where terms and conditions specified in the Grantee Business's response differ from
those specifically stated in this Agreement, the terms and conditions of this Agreement shall
apply. In the event of any conflict between these standard terms and conditions and any special
terms and conditions applicable to this acquisition, the special terms and conditions will govern.
This Agreement may not be released, discharged, changed or modified except by an instrument
in writing signed by a duly authorized representative of each of the parties.
The parties execute this Idaho Opportunity Fund Agreement as of the Effective Date.
City of Meridian Paylocity Corporation
___________________________ _____________________________
Tammy de Weerd, Mayor Jay Schedler, VP Human Resources
Date Date
7
Meridian City Council Meeting Agenda September 11, 2018 – Page 213 of 222
City Council Meeting
Regular Meeting Agenda
Meeting Date: September 11, 2018
Agenda Item Number: 6B
Project File Number:
Item Title: NovembreWhisky and Pacific Companies
NovembreWhisky and Pacific Companies Old City Hall
Presentation
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 6.B .
Presenter:
Estimated Time f or P resentation:
Title of I tem - NovembreWhisky and Pacific C ompanies Old City Hall P resentation
C aleb and J osh have been invited to attend and to present their next internal steps to the City Council
on September 11 at 3pm. They will address items such as: finalizing their land use proposals,
financing, and schedule.
Meridian City Council Meeting Agenda September 11, 2018 – Page 214 of 222
City Council Meeting
Regular Meeting Agenda
Meeting Date: September 11, 2018
Agenda Item Number: 7A
Project File Number:
Item Title: Fire Station #6
Fire Station #6 Timeline Presentation
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 7.A .
Presenter: E ngineered Structures, Inc., (E S I) and P ivot North and D eputy C hief C harlie
B utterfield.
Estimated Time f or P resentation: 15 minutes
Title of I tem - F ire Station #6 T imeline P resentation
Meridian F ire Station 6 Timeline P resentation from Engineered Structures, I nc., (E S I ) and Pivot
North. Options will be presented to the Mayor and C ouncil f or direction in moving forward with the
construction of Meridian F ire S tation #6.
AT TAC HM E NT S:
Description Type Upload D ate
Memo to Council Cover Memo 9/5/2018
A dditional Memo to C ouncil Cover Memo 9/6/2018
P resentation of Timelines P resentation 9/6/2018
Meridian City Council Meeting Agenda September 11, 2018 – Page 215 of 222
Meridian Fire Department 33 E. Broadway Avenue, Suite #210 Meridian, ID 83642
Phone 208-888-1234 www.meridiancity.org
September 5, 2018
MEMORANDUM
TO: Mayor and City Council Members
CC: Charlie Butterfield
FROM: Meridian Fire Department , ESI and Pivot North
RE: Fire Station 6 Timeline Presentation
Meridian Fire Station 6 Timeline Presentation from Engineered Structures, Inc., (ESI)
and Pivot North. Options will be presented to the Mayor and Council for their
consideration and direction in moving forward with the construction of Meridian Fire
Station #6.
Meridian City Council Meeting Agenda September 11, 2018 – Page 216 of 222
1
Chris JohnsonFrom:Mark Niemeyer Sent:Thursday, September 06, 2018 4:38 PM To:Mayor and City Council Cc:C.Jay Coles; Chris Johnson
Subject:FW: Meridian Fire Station #6 - Project Timeline Discussion (9/11/18 Council
Meeting)
Attachments:MFS#6 - Project Timelines 9.11.18.pdf; ATT00001.htm
Mayor/City Council-
At next Tuesday’s City Council meeting you will be getting a presentation from ESI and our architect regarding the
timeline for the construction of Station #6. You will be hearing two options that we are requesting you to consider
and give direction on. The first is the original timeline that was proposed by ESI when we began the design process
several weeks ago; the second is an accelerated timeline they were asked to develop. Each has pro’s and con’s that
ESI will be covering. The accelerated timeline also has added cost (although not nearly as much as we were
anticipating).
Attached to this email is the slide ESI will be using to explain the timelines, and below is their explanation of the cost
increase for an accelerated timeline.
I wanted to get this to you as soon as it was received, so you would have time prior to Tuesday to review and
formulate questions you may have. Charlie and I will be at this meeting, along with a finance representative to
answer any other questions not able to be answered by the architect (Gunner) or ESI.
Have a great weekend-
Mark
Please see the below bullet point cost impacts concerning the accelerated timeline:
- Accelerated Design Impact: Additional $50,000
o Per our discussions with the Design Team, they are estimating that an additional $50,000 in costs for
accelerating the schedule.
- Winter Conditions Impact: Additional $125,000
o Currently ESI has been carrying $75,000 as an allowance for winter conditions (based on the original
timeline). This Additional $125,000 would make the Total Winter Conditions = $200,000. This
amount would provide the project an allowance of $50,000/month (4 winter months) for winter
weather activities.
This is the cost side associated with schedule acceleration. We will address these costs in our discussion Tuesday as
we walk through the schedule options.
Weather Conditions includes items such as:
• Natural gas costs for temp heat depending on the stage of construction
• Temp enclosures of plastic, lumber, etc.…. to control environments for scopes of work to progress in
extreme temperatures
• Ice melt or other means & methods to control slip hazards
• Concrete blankets for low temperature pours
• Etc.….
Mark Niemeyer, Fire Chief
Meridian Fire Department
Meridian City Council Meeting Agenda September 11, 2018 – Page 217 of 222
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City Council Meeting
Regular Meeting Agenda
Meeting Date: September 11, 2018
Agenda Item Number: 7B
Project File Number:
Item Title: Strategic Plan
Citywide Strategic Plan Update
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 7.B .
Presenter: M ayor D e Weerd
Estimated Time f or P resentation:
Title of I tem - C itywide S trategic P lan Update
Meridian City Council Meeting Agenda September 11, 2018 – Page 220 of 222
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,Hill id it 11
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Regional Overview 7
Meridian is one of the fastestg rowing cities in the
U.S. with an 81.5% increase in population since 2000
7th Best Place to
Raise a family
Forbes 2014
Best Places
to Retire
Forbes List 2016
Workforce of the Valley
- M
Idaho is #1 for the
lowest average costs for
private employer -based
coverage (insurance) in
the U.S. Commonwealth
Fund Study 2010
Meridian listed as best
place to live in the US.
24/7 Wall St. & USA
Today
Covered Employment Fr AverageA"MIT
Annual Wages Per Job 2006 & 2016--
Total Employment
270,949
$36,824
295,653
$43,282
Agriculture
4,741
$25,175
5,605
$32,148
Mining
241
$44,291
154
$62,630
Construction
23,988
$37,327
18,644
$44,246
Manufacturing
31,495
$54,014
25,567
$68,010
Trade, Utilities & Transportation
51,458
$34,132
57,911
$41,519
Information
4,583
$45,500
4,487
$50,947
Financial Services
14,112
$44,300
14,831
$58,614
Professional and Business Services
29,854
$44,300
41,927
$44,282
Education and Health Services
31,345
$35,966
44,756
$45,741
Leisure and Hospitality
23,317
$13,170
30,256
$16,303
Other Services
6,792
$24,056
7,997
$28,720
Government
39,023
$37,009
43,518
$43,977
Source: Idaho Department of Labor, Boise -Nampa MSA
Built for business... Designed for living.
SCENTSY
SPOTLIGHT
In 2013, Scentsy developed a new 63 acre cam-
pus which included a new 6 story building and a
warehouse/distribution facility. Scentsy specializes
in scented, wickless candles. Founded in 2004,
Scentsy is headquartered in Meridian, ID and cur-
rently employs more than 1,000 people.
LIVING IN MERIDIAN
Regional Overview 5
f __
Demographics
Boise MSA & Meridian Statistics:
POPULATION 688,10
Meridian: 106,410
LABOR FORCE 339,845
COST OF LIVING 91.2%
91.2% of the National Average
MEDIAN AGE (MERIDIAN) 34.6 YEARS
Nation: 37.6 years
EDUCATION (MERIDIAN)
Bachelors Degree or Higher: 33.3%
WAGE LEVELS
Median Hourly: $16.01
Mean Hourly: $20.69
Median Annual: $33,310
Mean Annual: $43,040
Source: vwvw.Imi.idaho.gov/oes
MEAN HOUSEHOLD INCOME
Meridian: $76,783
Source: 2011-2015 American Community Survey
PUBLIC PARKS 23 PARKS
Within City Limits
meridiancity.org Built for business... Designed for living.
4 Regional Overview 9
Find Your
Opportunity
Meridian is strategically located in
the heart of the Boise Valley and
the diverse Pacific Northwest. This
spot is ripe with opportunities for
entrepreneurs and start-ups, as
well as established business enter-
prises. Come see where your place
will be.
600 miles
O Vancouver Canada
400 mi
Seattle
® Spo:;ane
Washington
® ® Montana
� �ISiOOIa
Partlard 200 m�
Oregon
rdendian
Idaho Wyorning
California Leramfe
O
Salt Lake
0
Nevada
o Reno
Utah
o San Francisco
las Vegas
O
Los Angeles
You're never
far away from
the rest of the
world.
meridiancity.org
AIR SERVICE
The Boise Airport (1301) is located less than
20 minutes from downtown Meridian, and
handles more than three million travelers
each year.
NON-STOP FROM
FLIGHT TIME
BOISE TO
.......... ..................................
Chicago, IL
.......................................................................
I.......................... .
3 hrs 19 mins
.
Denver, CO
1 hr 45 mins
.
.......................................................................
Honolulu, HI
.................... ............
6 hr 10 mins
................. I... ..... I ........ .... .
Las Vegas, NV
1 hr 45 mins
.......................................................................
Los Angeles, CA
.......................................................................
.
2 hrs 10 mins
.
Minneapolis, MN
.......................................................................
2 hrs 47 mins
.
Oakland, CA
. ..........................
1 hr 40 mins
I................. I...... .
Phoenix, AZ
...................
1 hr 54 mins
...................... I.............. .
...............
Portland, OR
1 hr 10 mins
.
.......................................................................
Sacramento, CA
1 hr 36 mins
.
.......................................................................
San Diego, CA
.......................................................................
2 hr 0 mins
.
San Jose, CA
1 hr 55 mins
.
...............................................................1.......
San Francisco, CA
1 hr 48 mins
.
......................................................................
Salt Lake City, UT
1 hr 2 mins
.................................................
Seattle, WA
I ......... ............ .
1 hr 20 mins
.
.......................................................................
Spokane, WA
59 mins
"I have had the opportunity to work with the
City of Meridian over the past three years as
we have been planning and constructing our
corporate campus. They have been very co-
operative and timely in plan reviews and per-
mitting, much better than other cities I have
worked with. It is very refreshing to consider
a city jurisdiction, like Meridian, a part of our
team instead of a challenge to overcome."
—Sam Johnson,
Facilities Manager, Scentsy
Meridian's competitive housing mar-
ket is one of the strongest in the nation
and rated the No. 1 market for new
construction (Realtor.com 2017).
From townhomes to spacious acre-
ages surrounded by farmland, Me-
ridian offers numerous lifestyle op-
tions to meet your particular housing
needs. Meridian's core focus has been
to bring jobs closer to where people
live. Shorter commutes and faster
connections to work, mean you can
spend more time doing the things you
care about.
With an average of 220 sunny days in
Idaho, the city offers a wide variety of
activities for both indoor and outdoor
enthusiasts.
A CITY IN TOUCH
The Village at Meridian is a premier
lifestyle center featuring national
retailers amidst luxury architecture
and landscape design. Sitting on
approximately 100 acres at Eagle
and Fairview Roads, the center re-
sides at the heart of the Valley.
As General Manager Hugh Craw-
ford states, "We have a strong com-
mitment to creating a community
connection and making The Village
at Meridian a gathering place for
the Valley."
World class companies are choos-
ing Meridian as their home. A city
in touch with the future, Meridian
provides resources to support ev-
ery stage of innovative develop-
ment from start-ups to large cor-
porations.
Built for business... Designed for living.
10 Regional Overview 3
Emerging Headquarters
Meridian Companies
• Blue Cross of Idaho • In Time Tec
• United Heritage . Western States Equipment
• Citigroup Inc. • Scentsy
• Power Engineers • Food Services of America
• Crucial Technology • St. Luke's Regional Medical Center
In the Words of Meridian Business Owners...
We chose to build our business in Meridian, be-
cause of the superior quality of talent and dedi-
cated workforce this region has to offer. We en-
courage our employees to dream and become
what they want to be through our company.
We created a company that would inspire and
create abundance for everyone it touched. Ida-
hoans understand what it means to be part of
something bigger than ourselves.
Great partnerships through a technology eco-
system coupled with reasonably priced housing
and access to the mountains, make our region
a great place to live.
Letter from the Mayor
One of the best parts of my job is the opportunity to work
with companies seeking a home here. Idaho continues to
be on the leading edge, frequently cited for its hospitable
business climate and its quality of life. Meridian, nestled
in the center of Idaho's population hub, has some very
special characteristics of its own.
As its Mayor, I have many resources to help find and se-
cure what you need to make this your new, viable home.
I'm supported at every level by others who want to join
me in making that happen for you and your organization.
We're long-range thinkers putting together smart, human -
focused plans that makes sense notjust here and now, but
also in the future. You will also be provided with a single
point of contact from our Planning and Building Divisions,
aided by an expedited permitting process. I am committed
to ensuring that your organization's needs are met in a way
that is custom tailored to your requirements.
Our forward -thinking community leaders are here as an
extension of your "We can make this happen!" team. We
know that partnerships within our community will be criti-
cal to your success. Our Economic Development Team
will be available to help you every step along the way.
Whether it's arranging meetings to explore potential busi-
ness opportunities, brainstorming an incentive program,
or reviewing development standards in order to make
the process as seamless as possible — they can make
it happen.
We're committed to being a premier city to live, work, and
raise a family. We sum this up by saying we're "Built for
Business and Designed for Living". I'm confident that once
you've met with us and situated your business among us,
you'll add testimony to that.
dll& TMTI/V
Mayor of Meridian
1
meridiancity.org Built for business... Designed for living.
2 11 Regional Overview 11
National Accolades
100 Best Communities for Young People
America's Promise, 5 Time Winner
Top 100 Best Places to Live in America
Money Magazine, 2017
#1 Best Place to Live in Idaho
Money Magazine, 2017
Top 10 Safest Cities in Idaho
Safewise, 2017
Top 25 Most Livable Cities in America
24/7 Wall Street & USA Today, 2017
#1 & #2 Best Place to Live in America
24/7 Wall Street & USA Today 2015, 2016
#16 Top States for Business
#8 Cost of Doing Business
#6 business Friendliness
#11 Cost of Living
CNBC, 2014
Top Rated State: Training & networking Pro-
grams, Licensing Regulations, & Ease of Starting
a Business. A+ Ranking for Overall Friendliness
Thumbtack (Kauffman Foundation), 2014
Dennis Johnson
Success Profile KPMG's Competitive Alternatives, 2014
When he's not riding his motorcycle through get to spend outdoors. The Boise Valley has
the mountains, Dennis Johnson is steering great transportation, great governmental
a rapidly growing insurance company from services, great private industry, great shop -
his office in Meridian, Idaho. ping, great schools—they all contribute to
Headquartered in astate-of-the-art facil-
the great quality of life here. It's notjust the
ity, the company employs 140 people to recreational opportunities," he says.
execute back office and shared services It has also meant easier recruiting.
functions like accounting and customer
service. United Heritage's products are
offered by more than 1,700 independent
agents around the country.
"We can get from our office to the airport
within 12 minutes. From there, we can go
anywhere in the United States and indeed,
anywhere in the world," says Johnson.
For him, the Boise Valley's high quality
of life translates into lower turnover and
higher productivity.
"It has to do with how much time you're
going to be spending in traffic. It has to do
with the weather and how much time you'll
"They want to come to a place like this
where you still have a city and an urban
atmosphere but with a feeling that people
still care about each other. When we give
people an opportunity to come here, we
find theyjump at it."
"The relationship between government
and business is really strong here in Merid-
ian. It's as good as any place I've ever seen,
whether that's permitting for businesses to
build a new building or the state regulatory
environment. In a business like ours that's
usually so highly regulated, that public/pri-
vate partnership is really important."
meridiancity.org Built for business... Designed for living.
www.meridiancity-org/economic-devetopment/
ECONOMIC DEVELOPMENT
Brenda Sherwood 1 (208) 489-0537
bsherwood(ameridiancity.org
33 E Broadway Ave, Ste 102
Meridian, ID 83642
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City of Meridian
Strategic Plan Execution Progress Report
September 11th 2018
1.Current Dashboard
2.Closeouts and Follow-ups
3.High Priority Updates
4.Questions and next steps.
Strategic Plan Execution Progress
Report
#1 Objective Dashboard
#1 Plan Dashboard
#2 Closeouts and Follow-ups
•3.C.3 – Develop and implement technological and communications
contingency plans and programs for continuity of City operations.
•5.C.3 – Connect to the artisan community and promote the education of all
art forms and their historical significance/value in our community.
•1.A.2 -- Evaluate and, if appropriate expand the Urban Renewal District
•2.A.2 – Develop and maintain the broad spectrum of partnerships need to
cultivate diverse businesses and jobs.
Completed Objective 1.A.2 – Evaluate and, if appropriate expand the Urban
Renewal District
Percent
Complete
100%
Lead
Community
Development
•Performance Measure – If
warranted, creation of a new urban
renewal district or districts.
•Performance Measure -- Maintain monthly
meetings and expand membership of the
Meridian Economic Development Steering
Committee.
•Performance Measure -- Provide annual
number of partnerships with brokers, developers
and property owners.
•Performance Measure -- Maintain and
annual database of leads.
Completed Objective 2.A.2 – Develop and maintain the broad spectrum of
partnerships needed to cultivate diverse businesses and jobs.
Percent
Complete
100%
Lead
Community
Development
#2 Completed Objectives – Update
•4.D.2 – Develop a comprehensive family focused Health and Wellness
Program for City employees.
•5.C.1 – Research and identify a catalog of long-term funding mechanisms
and contributors for supporting arts and culture.
•Performance Measure: -- Regular updates and
successful testing/exercise of IT Disaster
Recovery Plan.
•Performance Measure: -- IT service RTAs meet or
exceed RTOs and RPOs.
•Performance Measure: -- Communication about
RTAs that don’t meet RTO’s/RPOs and action
plans are devised.
Completed Objective 3.C.3 – Develop and implement technological and
communications contingency plans and programs for continuity of City
operations.
Percent
Complete
100%
Lead
IT
Completed Objective 5.C.3 – Connect the artisan community and promote the
education of all art forms and their historical significance/value in our community.
Percent
Complete
100%
Lead
CLERKS
•Performance Measure – One
event a year is held to showcase
utilitarian art forms in Meridian.
•Performance Measure – Educational
information is developed to share with
the community.
#4 HIGH PRIORITY OBJECTIVES
•We will update the previous high priority items.
•Progress since last March Update.
Objective 1.A.1. - Reinvigorate the Destination Downtown Plan by
gaining broad, strong support and positioning the plan for
implementation.
•Will continue engagement with
developers in reinvigorating the
downtown core.
•Old City Hall RFP was a major step
forward.
•Engagement with deChase is ongoing.
Percent
Complete
25%
Lead
Community
Development
•PINE Ave improvements, street lighting and other improvements to that corridor.
•Plan Audits were completed on July 13th.
•Phase I completed, Phase II in progress.
•SWOT and Market Analysis to be
completed during the Fall.
Objective 1.B.1. - Define and articulate the City's growth goals.
Percent
Complete
15%
Lead
Community
Development
Objective 1.C.1. - Codify Established Area of City Impact boundaries.
•Negotiations are continuing with the
cities involved.
•May require additional legislative
support in order to accomplish the
objective on time.
Percent
Complete
33%
Lead
Community
Development
Objective 2.A.1. - Identify, develop and utilize the tools needed for
successful attraction and retention of jobs.
•Incentive Package developed but will
be further refined by industry analysis.
•Opportunity Zone
•Executive Pulse software
implementation.
Percent
Complete
68%
Lead
Community
Development
Objective 2.A.3. - Promote job growth by identifying and attracting
businesses in technology, health sciences, animal science and food
production.
•Logan Simpson will be including
industry analysis and site planning in
their industry analysis.
•All other tactics completed.
Percent
Complete
80%
Lead
Community
Development
Objective 3.A.2. - Improve Citizen Access to Government
•Telephone Town Hall slated for
September.
•Social Media Polling usage for issues of
substance.
Percent
Complete
90%
Lead
Mayor’s Office
Objective 3.B.1. - Develop a cost effective and competitive benefit
plan
•Ongoing efforts focused on providing a
cost effective and competitive benefits
package.
•Benefit committee has been involved in
the creation of a benefits vision.
•Mercer has created a Strategic
Roadmap to guide our process.
Percent
Complete
95%
Lead
Human Resources
Objective 3.B.3. - Develop a succession planning program.
•Succession planning training form has
been developed.
•Groups 1, and 2 for department key
critical positions have been identified.
•Group 3 is in progress, analysis of
information and programs will be
established.
Percent
Complete
31%
Lead
Human Resources
•Employee engagement survey has been
completed.
•Review of existing engagement programs
has been completed.
•Program drafts of changes has been
presented to Leadership Team.
Objective 3.B.4. - Develop an employee engagement program
Percent
Complete
40%
Lead
Human Resources
•Market review and wage increase approved
for FY19
•Police and Fire step plan completed.
•Exit interview and year 3 of the internal
alignment review in progress.
Objective 3.B.5. - Develop and maintain a competitive compensation
program that enables quality recruitment and rewards and
encourages high performance.
Percent
Complete
10%
Lead
Human Resources
Objective 3.D.1. - Align resources, systems, and employees to meet
strategic objectives and priorities.
•Will be completing GAP analysis to
ensure system resources exist to
complete plan.
•Surveying Directors and Objective
Leads for resource needs and
reporting.
•Evaluate gaps and develop a plan for
execution.
Percent
Complete
10%
Lead
Mayor’s Office
Objective 3.D.2. - Develop and deploy a City-Wide performance
measurement, monitoring and reporting program.
•Working with support departments on
identifying their key processes.
•Developing short, mid and long term
goals and success points.
•Evaluating potential key performance
indicators and reporting of data.
Percent
Complete
0%
Lead
Mayor’s Office
Objective 3.D.3. - Develop and deploy a City-wide continuous
improvement program.
•Specialized training on process
improvement and evaluating systems in
underway with Brian Elms (C!A)
•Will be training “Trainers” for the city
continue to build capacity for
innovation.
•Contract review is currently being
evaluated.
Percent
Complete
10%
Lead
Mayor’s Office
Objective 3.E.4. - Institute a priority-based budget system to meet
adopted level of service expectations.
•Financial Analyst has been working
with the support departments to
identify and cost out our programs.
•Those departments have been
completed, beginning Parks and Rec
and Public Works.
Percent
Complete
55%
Lead
Finance
Objective 4.A.4 - Deploy programs and identify gaps to enhance the
community’s perception of public safety.
•Public Safety PIO position is posted.
•Crime Prevention and Education Report
•Working groups will be meeting in the
next month to evaluate gaps in current
systems and programs.
Percent
Complete
0%
Lead
Police
Questions?
Next Steps:
Strategic Plan Review and Refine
February 2019
City Council Meeting
Regular Meeting Agenda
Meeting Date: September 11, 2018
Agenda Item Number: 7C
Project File Number:
Item Title: Board Updates
Council: Commission and Board Updates
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 7.C.
Presenter:
Estimated Time f or P resentation:
Title of I tem - C ouncil: Commission and Board Updates
Meridian City Council Meeting Agenda September 11, 2018 – Page 221 of 222
City Council Meeting
Regular Meeting Agenda
Meeting Date: September 11, 2018
Agenda Item Number: 9
Project File Number:
Item Title: Executive Session per Idaho State Code 74-206(1)(d):
Executive Session per Idaho State Code 74-206(1)(d): To consider
records that are exempt from disclosure as provided in chapter 1, title
74, Idaho Code and 74-206(1)(j): To consider labor contract matters
authorized under section 74-206A (1)(a) and (b), Idaho Code
Meeting Notes:
bpi' � (,'v� Q /�
I TEM SHEET
C ouncil Agenda I tem - 9.A .
Presenter:
Estimated Time f or P resentation:
Title of I tem - Executive S ession per Idaho S tate C ode 74-206(1)(a) To consider hiring a
public officer, employee, staff member or individual agent, wherein the respective qualities
of individuals are to be evaluated in order to fill a particular vacancy or need; 74-206(1)(b):
To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges
brought against, a public officer, employee, staff member or individual agent; 74-206(1)(d):
To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho
C ode and 74-206(1)(j): To consider labor contract matters authorized under section 74-206A
(1)(a) and (b), Idaho Code
Meridian City Council Meeting Agenda September 11, 2018 – Page 222 of 222