2018-08-02Meridian Planning and Zoning Meeting August 2, 2018.
Meeting of the Meridian Planning and Zoning Commission of August 2, 2018, was
called to order at 6:00 p.m. by Chairman Rhonda McCarvel.
Members Present: Chairman Rhonda McCarvel, Commissioner Steven Yearsley,
Commissioner Gregory Wilson, and Commissioner Lisa Holland.
Members Absent: Commissioner Jessica Perreault, Commissioner Bill Cassinelli and
Commissioner Ryan Fitzgerald.
Others Present: Chris Johnson, Ted Baird, Caleb Hood, Bill Parsons, Josh Beach and
Dean Willis.
Item 1: Roll-call Attendance
__X____ Lisa Holland ___X___ Steven Yearsley
__X___ Gregory Wilson _______ Ryan Fitzgerald
______ Jessica Perreault _______ Bill Cassinelli
___X___ Rhonda McCarvel - Chairman
McCarvel: Good evening, gentlemen. At this time I would like to call to order the
regularly scheduled meeting of the Meridian Planning and Zoning Commission on
August 2nd, 2018. Let's begin with roll call.
Item 2: Adoption of Agenda
McCarvel: Thank you. First item on the agenda is the adoption of the agenda. There
are no changes, so at this time could I get a motion to adopt the agenda as presented?
Holland: So moved.
Wilson: Second.
McCarvel: It has been moved and seconded to adopt the agenda. All those in favor
say aye. Opposed? Motion carries.
MOTION CARRIED: FOUR AYES. THREE ABSENT.
Item 3: Consent Agenda [Action Item]
A. Approve Minutes of July 12, 2018 Planning and Zoning
Commission Meeting
Meridian Planning & Zoning Commission
August 2, 2018
Page 2 of 10
B. Approve Minutes of July 19, 2018 Planning and Zoning
Commission Meeting
C. Findings of Fact, Conclusions of Law for Hammer Daycare (H-
2018-0060) by Darla Hammer Located at 2208 N. Linder Rd.
McCarvel: Next item on the agenda is the Consent Agenda and we have three items on
the Consent Agenda. Could I get a motion to accept the Consent Agenda as presented?
Holland: So moved.
Wilson: Second.
McCarvel: It has been moved and seconded to accept the Consent Agenda. All those
in favor say aye. Opposed? Motion carries.
MOTION CARRIED: FOUR AYES. THREE ABSENT.
McCarvel: At this time I will briefly explain the public hearing process for this evening.
We will open each item individually and, then, start with the staff report. The staff will
report their findings regarding how the item adheres to a Comprehensive Plan and
Uniform Development Code with the staffs recommendations. After the staff has made
their presentation the applicant will come forward to present their case for approval of
their application and respond to any staff comments. The applicant will have 15
minutes to do so. After the applicant has finished we will open to public testimony and
there is a sign-up sheet in the back as you entered for anyone wishing to testify. Any
person testifying will come forward and be allowed three minutes. If they are speaking
for a larger group, like an HOA, and there is a show of hands to represent the group,
they will be given up to ten minutes. After all testimony has been heard, the applicant
will be given another ten minutes to have the opportunity to come back and respond if
they desire. So, after that we will close the public hearing and the Commissioners will
have the opportunity to discuss and, hopefully, be able to make a recommendation to
City Council.
Item 4: Action Items
A. Public Hearing for 750 E. Ustick (H-2018-0061) by Zina Denny
located at 750 and 772 E. Ustick Rd.
1 Request: Annexation and Zoning of 1.647 Acres of Land with
an R-2 Zoning District
McCarvel: So, at this time we would like to open the public hearing for Item H-2018-
0061, by Zina Denny and we will begin with the staff report.
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August 2, 2018
Page 3 of 10
Beach: Thank you, Madam Chair, Members of the Commission. As you said, said this
application before you is called -- just -- call the project 750 East Ustick, since that's the
address. I mean it made sense. It's an application for annexation and zoning. The site
consists of approximately 1.65 acres of land, which is currently zoned I believe R-1 and
not RUT as indicated on our handout there. Located at 750 and 772 East Ustick Road.
The property is surrounded by single family residential properties, which are zoned R-1,
R-4, R-8 and RUT. A record of history on this property. A record of survey was
recorded on March 6th, 2012, for the subject property, which depicts two parcels.
Parcel one and parcel two in Ada county. We verified with Ada county that the -- did not
have any documentation of an approved split, resulting in this current configuration you
see here on your screen to the -- to the right. It is still legally one parcel and it's eligible
only for one building permit. So, having spoken with the applicant, Sonya, who wrote
the staff report, indicated to them that they would need to subdivide the property in
order to get any additional building permits. We have also included that in the
development agreement, just so that there is no -- no confusion. So, their -- their
request, as I said, is for -- to annex the 1.65 acres of land with an R-2 zoning district.
Earlier this year in May they were granted a -- they signed an agreement for domestic
water and sewer services with the -- with a condition that they submit an annexation
application, which is the reason they are here today. I believe the applicant's
representative can maybe touch on this a little bit, but they were -- their sewer was --
was failing and they needed to hook up, so the city drafted an agreement and had that
as a condition that they annex, so that's why they are here. So, additionally, with the
recent widening of Ustick Road the existing home does not comply with the front
setback requirements of the R-2 zoning district. They took, you know, some -- a portion
of the land between the home and Ustick Road, which now makes them noncompliant
with the setback requirements. So, it's deemed legal nonconforming. So, the structure
doesn't meet setback. Any -- any future expansion of the UDC requires any future
expansion of the home -- that portion of it meet setback standards, that it not be built in
line with -- you know, with the nonconforming portion of it is. Direct access to the
subject property is provided from East Ustick via a circle driveway across both
properties. If the property were to be developed in the future, access is required to
comply with the standards set forth in UDC. So, I said -- as I said, although the record
of survey depicts two parcels, only one legal parcel exists, therefore, the property at 772
East Ustick is not eligible for a building permit at this time. Did not receive any written
testimony on this. Staff is recommending approval of the annexation and I will stand for
any questions you have.
McCarvel: Okay. Any questions for staff? Would the applicant like to come forward,
please. Thank you. And you got to get right up to the mic and -- either one and just
state your name and address for the record and anything you would like to tell us.
Roe: Rick Roe. 4482 North Price Avenue, Meridian, Idaho.
McCarvel: Okay.
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August 2, 2018
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Roe: Zina is ill, so she couldn't come in, so she asked me to come in, but she would
like to have the R-2 zoning. She's paid for the utilities -- or I shouldn't say the utilities.
The hookups for both properties. So, they are currently done by ACHD when they put
in the road. So, both -- both utilities are in there. At some point she would like to come
and bring a plat before, you know, the city -- or Planning and Zoning and possibly have
another home at some point in time. So, she would like the R-2 zoning with the
annexation.
McCarvel: Any questions for the applicant?
Yearsley: Madam Chair?
McCarvel: Commissioner Yearsley.
Yearsley: Is the applicant -- I understand you're representing the applicant. Is she in --
in agreement with the staff report and what -- what conditions of approval?
Roe: Yes. Yes.
Yearsley: Okay. Thank you. Any other questions for the applicant. Okay. Thank you.
Roe: Thank you.
McCarvel: I'm assuming we have no public testimony, unless Caleb would like to say
something. Okay. At this time could I get motion to close the public hearing for Item H-
2018-0061.
Holland: So moved.
Wilson: Second.
McCarvel: It has been moved and seconded to close public hearing for H-2018-0061.
All those in favor say aye. Opposed? Motion carries.
MOTION CARRIED: FOUR AYES. THREE ABSENT.
McCarvel: And I feel it's pretty straightforward. Love to have this piece of land in the
city and looks like they have got some plans for the future, as they made the
improvements already for future sewer when the street went through, so --
Yearsley: Madam Chair?
McCarvel: Commissioner Yearsley.
Yearsley: I am in agreement. It's pretty straightforward. Just trying to fulfill obligations
that they have already agreed to, so pretty -- pretty straightforward.
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McCarvel: If there is no further discussion, could we get a motion?
Wilson: Madam Chair?
McCarvel: Commissioner Wilson.
Wilson: After considering all staff, applicant, and public testimony, I move to
recommend approval of file number H-2018-0061 as presented in the staff report for the
hearing date of August 2nd, 2018.
Holland: Second.
McCarvel: Thank you. It has been moved and seconded to recommend approval on
file H-2018-0061. All those in favor say aye. Opposed? Motion carries. Thank you.
Congratulations.
MOTION CARRIED: FOUR AYES. THREE ABSENT.
Item 5: Other Items
A. Comprehensive Plan Update
McCarvel: And now we will move on to Item 5 and we have a Comprehensive Plan
update.
Hood: Thank you, Madam Chair, Members of the Commission. Caleb Hood from
Community Development Department. A couple of you already know what's going on
here, but I'm going to speak my peace anyways and feel free to interrupt at any time,
but I did want to take this opportunity to touch base with you all on where we are in the
overall process for the Comprehensive Plan. I think a couple of slides even touch on,
as a refresher, why a comp plan and what it is and some of the things that it entails, but
I know you're -- you're in it as well, so I have repurposed this presentation for other
groups, so bear with me if you -- you know, don't fall asleep, roll your eyes -- come on, I
know this stuff. But I did want to -- I want to make sure you're in tune with what's going
on, because you're -- you play a large role in this going forward, so -- so, again, quick
refresher. Our current comp plan was largely adopted in its current form in -- in 2002.
We did a pretty substantial reformat and update in 2011, which was adopted in 2012.
Twenty thousand -- at least 20,000 more people since then. Probably closer to 30,000
since 2010, '11, '12 when we really went through that process. And, again, so it was
adopted in 2012. Really, the meat of the document and the policies were put together
in 2000, 2001. So, for our community that's -- there -- there is a lot of new blood here
and so we thought it was appropriate to update the plan since a significant portion of the
population was not part of the previous plan development. So, I plan -- and, again, you
have heard some of this from our legal team and us. We have to. State code says
each city and county in the state must have a comprehensive plan and enact that plan
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and enforce it. So, that's the Local Land Use Planning Act 1975. I'm not going to read
you these things, but certainly all these things are included within the current plan and
we will need to make sure that they are addressed in the new plan that we are -- we are
putting together. So, I use this slide -- and, again, it may look familiar, but you have
certain responsibilities that the City Council has delegated and, again, if you look at the
Local Land Use Planning Act you're specifically called out and playing a role in this and
especially the Comprehensive Plan. So, highlighted a couple of them that -- that makes
some sense. I want to get a little feedback from you on how much of that you want to
do. We are pretty proud of -- and I will get into this a little bit -- the outreach that we
have done up to this point, but we could potentially use some of your meetings like
tonight that are a little lighter to maybe have some public dialogue on this and they can
speak to you a little bit about, you know, as we draft a plan and there is really something
to talk about. Maybe use you as a sounding board for some of that as well. So, again,
start thinking about that anyways. But, yeah, providing for the citizen meetings,
hearings, surveys, other methods about our planning process, our Comprehensive Plan
and its implementation. And, again, your job is to make a recommendation to Council
on that plan. So, again, we need to make sure you're comfortable with it as we asked
for your recommendation here in about a year. So, the timeline of our past few months,
we sent out request for proposals earlier this year, closed in March. Logan Simpson,
who is out of -- well, they have got -- they have got a Utah office and they have got an
office in Colorado as well. So, we got some staff in both of those offices that we are
working with. But we selected them in April, got them under contract in May and began
the project in June. We have a steering committee and, like I mentioned, we have two
commissioners that serve on the steering committee, so appreciate that. A couple of
the main focus areas -- at least newer elements that we are looking at is strategic
growth management and public services. So, tying in where we grow as a city to levels
of service and the ability to provide new services to the fringe or -- or just making sure
we aren't getting stretched too far out and, then, our fire department says hold on a
minute, we are already six minutes to get there, now we are going on the other side of it
and we don't have a fire station planned for another five years. So, think about these
things. So, we are really trying to tie some of our capital improvement plans and those
things back in with potentially putting on a map saying, hey, this is a growth area and
this is a growth area, but this isn't, because we aren't planning any infrastructure
improvements over there and we really don't want to go over there just yet. We will, but
we are not quite ready to go. Right now we are like in all directions all the time. So, it's
just a thought. We will need to vet that a little bit more, but that's kind of what that is, is
if a developer comes in and does the type of development we are looking for and the
location we are looking for and the timing we are looking for, maybe there is some
incentives we can give. If you want to go to that area that's a little more -- it stretches
us. Maybe there is a disincentive, maybe you have to, you know, pay for the fire station
then or -- or something like that. Probably couldn't do that, because that would be a
significant impact fee for those capital improvements. But, anyways, there could be
something that they do to maybe mitigate some of those impacts if we are not quite
ready to grow there, but it still seems appropriate. Transportation, economic
development. This isn't new. Again, those are -- those are two of the required elements
in a comprehensive plan, but, really, we are looking at those together a little bit. So, can
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we maybe align corridors or quarter mile long corridors. Overland Road, for example, is
one that I use or Eagle Road is another one. There is one east-west, one north-south.
You have some intense land uses and we are getting more of them. Maybe we
designate those as places where we want to see more intensity, higher densities,
because we already got it and, then, you can really support and make those transit
corridors say and, then, not do it along the next two or three, you know, east-west, but
every three or four miles or whatever. Maybe you have one of these corridors that's a
major corridor and you say, you know what, we are going to be intentional and we are
putting quite a few land uses that attract people and -- and higher density along these
corridors and so we can have -- because we are going to put lots in and they want to
have elbow room. Well, that's fine, but as a city we need to have about three dwelling
units per acre or else we are going to go broke over time or user fees are going to be
through the roof. So, we have some of those thresholds that we know as a city to
provide that service we need to have some baseline densities. So, again, the concept
that we are going to just kind of vet in the -- in the coming years about that and what
can we do with economic development. Master mobility map is another thing that's a
little -- a little different there. The Transportation Commission is actually going to take
that on a little bit with some of our agency partners to explore. So, we know ACHD has
a roadway plan. CIP and five year work plan. It has their STIP, ITIP. COMPASS has a
plan. VRT has a plan for transit service. But a lot of those are limited to five or 20
years. Well, we want to think 50 years maybe down the road or even a hundred years
and start planning at least for preservation of some of those corridors and start getting
the community to think about that. So, that's kind of what this does, it takes all those
plans, puts them together so you know what's on the ground now, even what's planned
in the next five years, in the next 20 years and, then, the fun starts or we start to set the
stage for our agency partners to say, okay, when you get your next five years of your 20
year plan here is what we would like to see, because we have already developed a 50
year plan. So, we can send that to her and say here is where we would like to go and
what we would like the cross-section to look like. So, anyways, more to come on that.
But that's -- again, that's kind of the concept. It's about a 15 month timeline. Again, we
started in June. So, we are a couple three months into it at this point in time. Here is
that timeline. We did values. We are in the visioning statement right now. So, the first
phase we asked folks what they care about and we took the responses and we crafted
them into visioning statements. There is five themes. I think I have got a -- I have got a
slide I think coming up here. So, we came up with five themes and there is four
supporting statements below those things. So, right now if you go to the -- if you go to
the city's website -- I'm just going to plug it right now, www.meridiancity.org/compplan,
you can go take survey number two and you can see the -- the five themes and, then,
the four supporting statements underneath them and we ask you to vote for which one
or ones you relate to the most or you care about the most. What you think City Hall
should care about the most. What should we be working on to make this community the
community you want to live in five or ten or 20, 25 years. So, that's what we are doing
right now. We are taking the show on the road. We have been into several different
events at City Hall -- or from City Hall to events in parks and whatnot and -- and, again,
hope to wrap it up -- have at least a plan to talk about a year from now, move towards
adoption. So, we branded My Meridian -- so, there has already been kind of My
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Meridian. You may have seen some those hashtags if you're in Twitter, even
Facebook, the city kind of uses some of that. So, at each phase -- let me go back real
quick. You know, we did hashtag My Meridian Values. We will do hashtag -- right now
we are doing hashtag My Meridian Vision and so on and so forth with choices and plan
at the end. So, at the end we will have my -- that hashtag. So, anytime you -- we post
anything to social media or anything like that we are using that hashtag, but we really
heard from people in the first phase, too, that they do care about their community. They
love their community for the most part. It's not perfect. We recognize that and we
heard that, but they do care about it. They love it. And so there is this affection for
where they live, work, raise their families and we really are trying to play on that and --
and trying to get people to be forward thinking in where they want to live or where they
want their kids to live when they grow up, too. We are not going to -- not going to toot
our horn here, but we had over 1,500 people participate in phase one. There is some of
the numbers with online survey response and, again, I have some of those I think in a
slide or two here. Pretty good breakdown of a representation across the city and some
of them you can see aren't even in our area of impact. We went to the -- the Hillsdale
Park grand opening. That was one of our first events. So, you can see quite a few of
those stars down in the southeast part and --because that's where -- where the park is.
We got a lot of people there that aren't in Meridian or our area of impact, but we still --
they, obviously, come to Meridian, because they are at a city park. So, we still take
their information. So, there is some -- just some pictures at some of the events. We
were at Public Works Week. This pin map is pretty amazing how -- how it draws people
in and they want to find their house or where they work on a map. Pretty simple thing,
but people are drawn to it for some reason. It's really odd, but cool. We did some
stakeholder interviews and community listening sessions. So, that's what you see on
the upper right. And, then, we were doing with this phase right now a photo booth, so
you can see -- it's a dry erase board, essentially, that people can write, you know, again,
anything they want, basically. There is, you know, people plugging their businesses in
there, but what -- you know, what -- what do you care about? What would you like us to
work on? And we will make -- continue to make collages with some of those pictures.
So, kind of fun. So, again, some -- from survey one just some quick responses. You
know, again, people appreciate that it's safe, family friendly, has good quality life and
they like parks. So, that's what they love and I'm not going to read too much into these.
These -- these are the options that we gave them to pick from. So, there may be some
other things and there were some write-in answers as well. But I'm sharing all those
with you. And then -- so, again, what can we improve on, work on, what would you like
to see us put effort towards preserving farmland, walkability and multi-modal
transportation kind of rose to the top there. Infill. I was a little bit surprised by the infill
being even in the top five, so -- but we are good to see. So, here is those five themes
that -- that we developed and I'm not going to go through all those statements. Again,
kind of a cliffhanger, drawing you to the website, go read them for yourself and vote for
them. But this is where we want to be as a community, these -- these five -- these five
themes. So, a thriving, diverse clean, safe and secure community in which to live, work
and raise a family. That's the definition of premier. Evolving community, thoughtfully
adapting to change. Livable community, family friendly, healthy and engaging places.
Vibrant. Community strengthened by historic character and vibrant activities center.
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Safe and efficient transportation facilities makes us connected. So, like I mentioned
before, we are -- we are going to people where they are at in parks and whatnot, asking
you come to the website. This is some screenshots from that website. We have a
couple of other cool tools on there on the upper left, so we have an ideas -- ideas board,
so you can drop a pin, hey, this corner would be cool if you did this or whatever and,
then, we have an ideas -- sorry, I think I said that backwards. Top left is the pin map
where you can drop an idea on a location and on the bottom right is the ideas wall. So,
people just say, hey, what about this and you can like their comment or add your own
type of a thing. So, it's just a way -- another way to engage people and we will do -- we
will do surveys again and other just kind of quick things with Instagram and -- and
whatnot. Quick -- quick polls and using -- the point is that we are trying to go interactive
with websites and in person, not just having everything be City Hall after hours or lunch
hour. So, that's kind of where we are at now. My plan is to -- you know, as there is
something to report, come back and talk to you about it probably quarterly, something
like that. I would also kind of looking in this direction -- if you have any questions -- I
mean, again, I think they are -- as your sort of representatives, if you will, on the
steering committee I think are pretty plugged in and know what's going on, but I plan on
doing the same thing, but you have access to your -- your other commissioners if you
have any questions, too, about the -- the project. But, again, I'm here, on the website or
you have my contact information. So, does that sound like a good approach? Do you
want to be, you know, more than that, less than that? Does that sound about right?
Every three or four months come and give a quick here is what we are -- we are here
now, where we are at in this phase. And, again, there may be some asks, hey, we are
going to be here, we need you to -- actually, speaking of that, Madam Chair. So, there
is an opportunity on September 15th, that is the Meridian Block Party. So, it's a pretty
big deal. Get a lot of people there. We are hoping to set up a booth at that event and I
know we aren't -- we don't have enough people in our department. So, if you want it --
and it's not super technical; right? I mean you're talking -- we can give you some talking
points. You can become familiar with it. We are not going to ask you to be there all
day. It's an all day event and that's why we need shifts of two to three hours for people
to, you know, someone there from 9:00 to 11:00, 11:00 to 1:00 and 1:00 to 3:00 type of
a thing. But if you're interested in doing that, I would encourage you to do it. Just go
interact with the public. And we need some quick talking points. You know what a
comp plan is. That's, essentially, what we do. Here is the plan. This is what it's for.
Here is your things to vote on, the statements you like the most. It's -- it's fairly
straightforward. You will have staff there, so if they get too technical or don't know, we
definitely got your back, but just people to engage, hey, how are you doing, you got a
couple minutes? Want to talk about the future of your community? So, September
15th. I believe it's at Kleiner. Kleiner Park. I think it's from like 9:00 to 2:00 or 3;00,
something like that. But if you're interested in that I would -- I would encourage you to
at least stop by, if not volunteer for a couple hours and -- and staff the booth. It's -- it
isn't too much, but it's -- it's good for a time or two. And so with that, Madam Chair,
that's my -- my presentation and I would stand for any questions.
McCarvel: Thank you. Any questions for Caleb? Thank you. And I understand we
have one more housekeeping note from Mr. Parsons.
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Parsons: Thank you, Madam -- turn my mike on. Sorry, Dean. Yes, I do have one
housekeeping item that I do want to bring up with the commissioners this evening and
kind of kudos for Caleb and his -- and Brian for doing all this work and bringing this
information to you guys. It is an important -- I think -- I want to express my appreciation
for what you guys do and your attendance here at -- at these meetings. I know they are
-- they can get long. We get a lot of questions from -- from concerned citizens and a lot
of these things are discussed repeatedly over and over at these hearings. So, again, I
want to express my appreciation, but I would also want to share with you that it's
important that you guys are all here in attendance. If you recall a couple years ago we
did expand the body of the Planning and Zoning Commission from seven to -- from five
to seven and that was the intent. We were getting more and more citizens and we
wanted to have a more balanced representation from this body to provide that feedback.
So, I just wanted to remind the Commission this evening that when that change -- when
we changed the law from five to seven, we changed in our code that the Commission
was -- also had an expectation to attend a certain number of meetings and so I'm not
going to read into the record as to what that policy is, but I have here -- put up here on
the screen and just let you know that a lot of this came down from the clerk's office.
They are going to do a quarterly report and kind of track the attendances for all of our
Commissions, not just the Planning and Zoning Commission, and I will be sharing that
with you as I get those reports from -- from our clerk's office. So, again, just -- just FYI
for you, but I just thought it was an important note for all of you as you continue to serve
on this Commission and thank you for your service.
McCarvel: Thank you. That being the end of our agenda, could I get a motion?
Yearsley: Madam Chair?
McCarvel: Commissioner Yearsley.
Yearsley: Move that we adjourn.
Wilson: Second.
McCarvel: It has been moved and seconded to adjourn the meeting. All those in favor
say aye. Opposed? Motion carries.
MOTION CARRIED: FOUR AYES. THREE ABSENT.
MEETING ADJOURNED AT 6:28 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS.)
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