2018-06-19Meridian City Council June 19, 2018.
A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, June
19, 2018, by Mayor Tammy de Weerd.
Members Present: Tammy De Weerd, Joe Borton, Genesis Milam, Ty Palmer, Anne
Little -Roberts and Treg Bernt.
Members Absent: Luke Cavener.
Others Present: Bill Nary, C.Jay Coles, Caleb Hood, Sonya Allen, Clint Dolsby, Brian
Campbell, Charlie Butterfield, and Dean Willis.
Item 1: Roll -call Attendance:
Roll call.
X Anne Little Roberts X Joe Borton
X Ty Palmer X Treg Bernt
X Genesis Milam Lucas Cavener
X Mayor Tammy de Weerd
De Weerd: Okay. I will go ahead and call tonight's meeting to order. For the record it
is Tuesday, June 19th. It's 6:00 o'clock. We will start with roll call attendance, Mr.
Clerk.
Item 2: Pledge of Allegiance
De Weerd: Thank you. Item 2 is the Pledge of Allegiance. If you will all rise and join us
in the pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Steve Moore with Ten Mile Christian
Church
De Weerd: Item No. 3 -- I don't see Pastor Moore here.
Item 4: Adoption of Agenda
De Weerd: So, we will move to Item 4, Adoption of the Agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Meridian City Council
June 19, 2018
Page 2 of 47
Borton: We have one change. Item 9-A is going to move -- be requested to be
rescheduled. It will stay on the agenda. But Item 13 we are going to add subparagraph
0) as an additional grounds for the Executive Session. So, with that amendment I would
move we adopt the agenda.
Bernt: Second.
De Weerd: I have a motion and a second to adopt the agenda as amended. All those
in favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 5: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum)
Coles: No sign-ups, Madam Mayor.
Item 6: Consent Agenda [Action Item]
Rd.
Homes,
of
Homes,
Body
Ave.
A. Primary Health - Ten Mile Water Main Easement
B. Final Plat for Timberline Subdivision No. 1 (H-2018-0056) by
Bailey Investments, LLC , Located at 655 and 735 W. Victory
C. Final Order for Oaks West Subdivision No. 1 by Hayden
LLC Located on the East side of N. McDermott Rd. and South
W. McMillan Rd.
D. Final Order for Oaks West Subdivision No. 2 by Hayden
LLC Located at the SE Corner of N. McDermott Rd. and W.
McMillan Rd.
E. Findings of Fact, Conclusions of Law for Zimmerman Auto
H-2018-0029) by Brian Zimmerman located at 1775 W. Pine
F. Development Agreement Wells Subdivision (H-2018-0017) with
MWT LLC (OWNER/DEVELOPER) located at 2350 E. Amity
Road, in the SW 1/4 of Section 29, Township 3 North, Range 1
East
G. Professional Services Agreements for Artwork for Traffic Box
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June 19, 2018
Page 3 of 47
Community Art Project
1. Jessi Huizinga, for Annika Huizinga
2. Danielle Wilson, for Janee Hitesman
H. Amendment to Accela Maintenance Agreement
I. Award of Change Order No. 4 to The Ewing Company, Inc. for
the WRRF Headworks Expansion" project for a Not -To -Exceed
amount of $100,666.84.
J. Award of Change Order No. 5 to The Ewing Company, Inc. for
the WRRF Headworks Expansion" project for a Not -To -Exceed
amount of $452,395.50.
K. Award of Change Order No. 7 to JC CONSTRUCTORS, INC. for
the "WRRF Liquid Stream Capacity Expansion" project for a
Not -To -Exceed amount of $500,117.31.
L. AP Invoices for Payment 6/20/18 - $2,896,882.60
De Weerd: Okay. Item 6 is our Consent Agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Nothing has been removed from the Consent Agenda, so I would move that we
approve it as presented and for the Mayor to sign and the Clerk to attest.
Little Roberts: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk,
will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 7: Items Moved From The Consent Agenda [Action Item]
De Weerd: There were no items moved from the Consent Agenda.
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June 19, 2018
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Item 8: Community Items/Presentations
between
A. Discussion of Parking Configuration on Idaho Avenue,
Main Street and 2nd Street, and Proposed Cost Share
Agreement by Meridian Downtown Business Association
De Weerd: Item 8-A is under Community Presentations and maybe I will see if -- Caleb,
do you want to introduce this item.
Hood: Madam Mayor, Members of the Council, a little bit. I guess I can start the -- this
topic. I copied you all in an e-mail probably about three or four weeks ago about some
ongoing discussions about putting back Idaho Avenue, the block between Main and 2nd
Street, back together. As you're all aware, for about two years there was a placemaking
project with the -- the decking, the bike rack and the planters that were out in the
streetscape trying to activate that. I do know that those improvements went away
earlier this year and been having some dialogue with MDBA, as well as ACHD about
what -- what the striping for parking looks like going back. Originally we had just asked
ACHD to put it back the way it was a couple of years ago. Then the MDBA requested
that angle parking be evaluated on that block. Due to that process Nick Grove,
President of MDBA, sent a letter to ACHD, they said, yes, it's possible, we want to hear
from the city on what they think about this alternative plan. There was also some
discussion, some talk about converting it to one way. That's kind of taking a backseat at
this point. But, really, what's on the table now is to gain the handful of additional parking
stalls on the north side of the block by converting the parallel parking to angle parking
and, essentially, leaving the accessible stall that historically has been the last stall on
the north side of block on the -- the westernmost side kind of by Laugh A Latte and the
park in place and, then, modify the rest of that block for parking. So, Nick Grove is here
this afternoon -- or this evening to discuss with you a potential partnership to do -- to do
that, to basically stripe it back with angle parking.
De Weerd: Okay. Thank you forjoining us this evening.
Grove: Thank you.
De Weerd: If you would state your name and address for the record.
Grove: All right. Nick Grove. 1536 Northwest 1st Street. President of the Downtown
Business Association. Thank you, Madam Mayor, for --
De Weerd: Thank you.
Grove: -- having me here again this evening. So, just to reiterate what Caleb said,
what we are seeking to do is to gain hopefully between six to eight additional parking
spots on that section of Idaho Avenue to help businesses better there, but also to help
with the upcoming additions to downtown that we are looking for with the RFP process
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June 19, 2018
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and with other building projects that are being discussed for downtown. We are hoping
to get more parking available for customers in our downtown. What we are asking for
tonight is to complete the placemaking project and to go back -- or to create additional
parking and MDBA does not have a lot of money, we are still a small organization. We
are growing as fast as we can, but there is only so many people we can get to corral
and we are -- we are getting there. We are almost close to 40 members, which is more
than double what we started the year with and so we are gaining, but what we are
bringing to the table this time is to -- rather than simply having our hand out asking for
help from the city is to have MDBA contribute up to a thousand dollars towards
converting these spaces -- or converting the street into additional spaces and we are
going to go to the MDC parking committee tomorrow and ask that they split the
remaining cost with the city if you were to agree to this for the engineering of the new
parking spots, because ACHD will require, as Caleb can give more information -- an
engineer stamp saying that it's okay to do the parking the way it is and, then, to also
have someone paint the actual stripes and so that is what I'm here to talk about I guess.
De Weerd: Thank you, Nick. Council, questions? Mr. Palmer.
Palmer: Madam Mayor. Nick, what's the total cost on doing the whole thing and being
done with it?
Grove: That is -- I don't have a solid number yet. Caleb can give additional information
on that.
Hood: Madam Mayor, Councilman Palmer, so just looking at the -- the information we
got from -- or the invoice we got from Back To Black who did the -- the striping out there
when we did the project a couple of years ago, it had other things that they did, like the
grinding of the asphalt and obliterating other part -- other existing paint on there that
wouldn't apply to this, but there was about 4,200 dollars that they charged for that. I
would anticipate something about half of that, because, really, what this is is just
painting that. But they they will have traffic control, so they still go to, you know, block
the street type of a thing while this is going on and so, again, it's a ballpark. We haven't
actually went out for that, but I would say probably 2,000 dollars, maybe 2,500 dollars to
actually do the painting. We do have an estimate, though, from Keller & Associates to
do the design. I did confirm today -- I got a confirmation from ACHD in their traffic
division. The design of this has to be done by a stamped professional engineer. They
want to have a stamped plan to do this and the cost to do that is about 5,000 dollars.
So, the design is going to cost twice, basically, what it's going to cost to actually install
it, but we do have to have somebody that's licensed to design this thing and we have
only talked to one firm, it's a firm we have done business with on a regular basis. Just
as a side note, I told ACHD -- I said it seems kind of high and they said, no, right now
that's probably what it's going to cost you and it's going to be a one page design. So,
anyways, we can maybe shop that around a little bit more to see if we can get a little bit
better deal on that, but that's where the 5,000 dollars comes in and that's what Keller
told us they would charge to do this work right now.
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June 19, 2018
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Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: I feel like this is an episode of Shark Tank and I'm out.
De Weerd: Well, if you look at the price of parking spots, you know, if it's the 5,000 plus
the rounded to 2,500, it's pretty inexpensive for six additional spots? Is that -- six to
eight?
Palmer: Madam Mayor?
De Weerd: So, it is adding parking in our downtown. And it's stupid. So, just thought I
would say that, too. Mr. Palmer.
Palmer: I mean with the money that we have already spent on it, you know, it -- you
know, hey, this is going to do things for us as a business opportunity for Idaho Avenue
and, then, they are like we don't want it. Take it away. Find somewhere else to put it.
So, we took it away. It's like if the businesses there want to adjust the parking they
need to pay for it. We have already invested -- I mean I agree it would be better to have
additional parking spaces there, but I think the taxpayers have already footed enough of
-- for the -- the ideas running around on Idaho Avenue. So, I think they need to save
their money and do it themselves or talk MDC into wasting their portion of the taxpayer
dollars on it, but I think we should stay out of it at this point.
Bernt: Madam Mayor?
De Weerd: Mr. Bernt.
Bernt: What -- what was -- before we changed a couple years ago what -- what was the
design previous? Are we -- are we switching it back to where it was before?
De Weerd: No.
Bernt: So, it -- Madam Mayor, follow up? So, is it parallel one side --
De Weerd: We had -- it was parallel parking on both sides of the road --
Bernt: Okay.
De Weerd: -- and there is an opportunity to put in angled and at least ACHD has -- has
moved to allow that and they have done the resurfacing, so they have come out and
repaired the grinding and -- and that sort of thing. So, really, what is left is the stamped
engineered documents and the -- the painting of the lines.
Little Roberts: Madam Mayor?
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June 19, 2018
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De Weerd: Mrs. Little Roberts.
Little Roberts: Madam Mayor. Nick, first of all thank you for being here and great job
that you have done with the Downtown Business Association. Do you have a timeline
for this? What are we looking at?
Grove: I might defer to Caleb a little bit on that, but ACHD is working on doing a fog
seal on a lot of the roads in downtown Meridian right now and so we are wanting to kind
of catch it at the right time, so that we don't have to go back and have something
redone, rather just piggyback on what's being done at the -- at that time.
Little Roberts: Madam Mayor? I'm curious also whose budget we would be taking this
out of if we decide to go for it.
De Weerd: I don't know, because I haven't had any price estimate and certainly it would
depend on what is discussed at MDC tomorrow as well. If -- if Council has an interest
we can bring those details back.
Bernt: Madam Mayor?
De Weerd: Mr. Bernt.
Bernt: I would like to see if we could talk to an engineer, find out -- you know, if we can
find someone who would be willing to give us a substantial discount on that stamp. You
know, this is for a great cause, you know, every once in a while and the good of the
community it's not abnormal to see businesses come together and help each other out
and do what's right. I think that's the way we should pursue that. If we can't -- that
seems like a pretty big cost and I would be for maybe waiting to see what downtown is
going to look like, you know, with the development that is happening or potentially will
happen soon, you know, with the RFP and other projects that are going on just to see
what -- what the landscape is going to look at before we start throwing around
investment and I know it's only a couple thousand dollars, but it is the people's money
and -- and I think that the prudent decision would -- just maybe wait to see what it looks
like if we can't get a little help from an engineering firm that would give us a discount on
their -- on their design work and stamp. That would be my decision.
De Weerd: I'm not sure if there is an engineering business in our downtown. Certainly
we can look at -- at that, but I -- I guess parking has always been a challenge in
downtown and adding parking spots has been a priority that has been talked about from
this Council, from the MDC board, and certainly from the MDBA. This is the most
inexpensive parking spots that you will get. So, unless we never need another parking
spot, I would agree, ridiculous to -- to get a single piece of paper for 5,000 dollars. The
striping has to be done irregardless, but it is the biggest bang for your buck if you want
to add parking spots.
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June 19, 2018
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Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: What's the net gain in parking spaces?
Grove: Six to eight is what -- is what we have been told so far.
Hood: So, Madam Mayor, Councilman Palmer, the reason -- it's a range right now. It's
because we don't have a design. We don't know exactly what the specs are, so we
need somebody that has all the dimensional standards if they know what has to be to
tell us the exact number, but, yeah, six to eight is what we are kind of guesstimating.
Palmer: Madam Mayor? So, then, say the whole thing costs 7,500 bucks, with your
thousand and if we divided the rest with MDC, it's looking like 3,250 from the city, which
would equate almost -- so, it would be the entire Meridian city property tax portion from
almost seven of our neighbors to add six to eight parking spots. Just something to
consider.
De Weerd: Any other comments?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Well, I'm with you. This sucks. That's not the word to use, but it's my word. It
does seem a little outrageous that -- that ACHD is making us jump through those kind of
hoops, especially when they are wanting to be -- us a partner with projects for them.
However, parking -- it has become a huge problem in downtown. We don't know what
this new project -- if it's going to bring a lot of new parking. I'm hoping that it does.
However, you know, we have the chance to gain six to eight parking spaces and that's -
- that's quite a bit. I mean it's not near enough for what we need, but I think we should
take any opportunity that we can to use this space in the most efficient way possible
and I'm -- I'm glad that you guys are willing to pitch in. I wish that your number was a
little higher, you know, someone say, hey, we will split it with you, I would feel a lot more
comfortable with that, especially as we did -- we spent a lot of money trying to create
that -- that avenue into an awesome addition for you -- for your -- the businesses there
and to the benefit of them, but sometimes you -- you know, you make mistakes and we
learn from mistakes and I think by just going back to the way that it was and just wasting
the space that's there that could be turned into parking would be a mistake as well.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Meridian City Council
June 19, 2018
Page 9 of 47
Borton: Nick, is the -- are the business owners along the north side all supportive of the
angled parking?
Grove: We have not heard from anyone that has opposed it. We invited all of them to
multiple meetings regarding this and we have had representation from a vast majority of
the business owners on that side of the street. We did talk to a business owner on the
south side who was a -- definitely opposed to a one way and after further discussion
with them and with ACHD we decided not to pursue that any further and that's why we
have left it parallel on our suggestion. It's parallel to the south and diagonal on the
north. It provides the -- the balance of the request from the business owners on that
street.
Borton: Okay. Madam Mayor? My company is a member of the MDBA. Proudly so.
You guys -- I appreciate you stepping up trying to spur something along. At least for the
-- for today's sake I'm supportive of a partnership, collaboration with MDC and the city,
the details of which I think we don't know yet. Amount of what contribution might come
from the city it must -- it may be much smaller than, you know, half of 7,000 if there is
some value engineering that's available, but, nonetheless, it's an opportunity to -- to
assist the downtown in a small but important way, details to follow, but I would support
you asking MDC to step up to the plate. It's really in their wheelhouse for sure and,
then, you know, perhaps bring back additional detail on what the final ask might be. But
the idea of collaborating and trying to leverage these resources, it's the right thing to do
and it's right in -- within the scope of your organization. One of the areas that we heard
of disconnect with the lighter, cheaper, quicker, smaller concept was some of the
business owners or property owners didn't necessarily feel connected to the ultimate
decision and weren't happy with it and so we want to make sure not to avoid -- or not to
repeat those types of mistakes.
Grove: Councilman Borton, thank you for that. I believe the project was oversold from
-- from an MDBA standpoint at that time. We have done a much better job at
disseminating information, seeking feedback, providing forums for people to be involved
and to be in the know and that is why we are, you know, at this point. We would like to
conclude that project, as it was seen as a three year project back then and -- I believe
2015 when the three partners came together to do the placemaking activity, it was seen
as a trial three year period to see what would happen, to try and activate it. The way
that it happened -- the way that we did it it didn't work. That was -- it is what it is. And
so we are trying to, you know, do what's best for the businesses that are directly
affected, but, you know, do our part to help improve the economic and cultural vitality of
downtown Meridian and this is one of the aspects that we are really seeing that we can
do a private -public partnership to accomplish that goal.
Borton: Awesome.
De Weerd: Okay. So, we can put this back on the agenda following discussion at the
parking committee that you have this week and bring that back either this week or in --
or this next week or in July.
Meridian City Council
June 19, 2018
Page 10 of 47
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: And I would just like to repeat -- whether it is Caleb or yourself, let's get some --
let's work really hard and get some better vision. Let's get that 5,000 dollars lowered,
so that it's not such a big bite for us to chew. Thank you.
Grove: Thank you, Council.
De Weerd: And they can get membership in the MDBA; right?
Grove: Yeah.
De Weerd: For the price of the design.
Grove: Hey, I'm willing to negotiate. Thank you.
Item 9: Action Items
S.
A. Public Hearing Continued from June 5, 2018 for Timber Creek
Recycling (H-2018-0042) by Michael Murgoitio located at 7965
Locust Grove Rd.
1. Request: Amendment to the Development Agreement to
include the following : expansion of the existing recycling
business to allow a commercial composting component;
recycling of additional materials (i.e. food waste, garden
waste, demolition debris, and other materials in the same
category); utilization of equipment (i.e. loaders, excavators,
conveyors, trommels, hopper boxes, air
systems/compressors, generators, windrower, crusher,
grinder, watering trucks, loaders, graders, tractors with
implements, fork lifts and other heavy equipment) and
activities (i.e. crushing, grinding, screening, windrowing,
unloading/unloading trucks , etc.) necessary for composting;
modification of the property to include a weather station,
scale house, bathroom with a septic system, storage shed
(approximately 40'x 8'), leaching ponds and berms; parking
of delivery trucks and heavy equipment; and marketing and
sale of processed recycling materials including but not
limited to mulch, compost, bark, playground chips, sand,
stone, etc.
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June 19, 2018
Page 11 of 47
De Weerd: Thank you. Okay. Item 9-A. A public hearing continued for H-2018-0042.
This is needing to be rescheduled to July 17th and you were given a heads up that this
had to be on the agenda, again, because of their noticing and the need to add additional
addresses into the public noticing. So, I --
Milam: Madam Mayor?
De Weerd: Yes.
Milam: Sorry. We have already rescheduled this, we have already moved it. Do we
need to -- do we need a motion again?
De Weerd: No, it -- this had to go on, because it was noticed several different times.
But, yes, we need a motion. Mr. Attorney, we need a motion; right?
Nary: Madam Mayor, Members of the Council, yes, I would do that, even though it's
been noticed for July 17th, I think it would be clearer for the record to do that as well.
De Weerd: Okay.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: I move we move -- we continue Item 9-A to July 17th.
Milam: Second.
De Weerd: I have a motion and a second to continue this item to July 17th. All those in
favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
B. Public Hearing for Entrata Farms (H-2018-0032) by James
Doolin, FIG Village at Parkside, LLC, Located at 3880 and 3882
W. Franklin Rd.
1. Request: An Annexation and Zoning of 19.07 Acres of Land
with an R-40 Zoning District; and
2. Request: A Preliminary Plat Consisting of 60 Building Lots
and 3 Common Lots on 18.18 Acres of Land in the R-40
Zoning District; and
3. Request: A Conditional Use Permit for a Multi -Family
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June 19, 2018
Page 12 of 47
Development Consisting of 278 Dwelling Units in an R -40
Zoning District
De Weerd: Item 9-13 is a public hearing on H-2018-0032. I will open this public hearing
with staff comments.
Allen: Thank you, Madam Mayor, Members of Council. The next application before you
is a request for annexation and zoning, preliminary plat, and a conditional use permit.
The site consists of 18.18 acres of land, zoned RUT in Ada county, located at 3880 and
3882 West Franklin Road on the north side of Franklin, west of Ten Mile Road. The
Comprehensive Plan future land use map designation for this property is high density
residential, which is a range of 15 to 40 units per acre, with a target of 16 to 25 units per
acre in the Ten Mile interchange specific area plan. The applicant is requesting
annexation and zoning of 19.07 acres of land with an R-4 zoning district. The applicant
proposes a multi -family development consisting of a mix of townhome and apartment
style units consistent with the high density residential future land use map designation.
The concept plan before you there shows how the property is proposed to develop. The
plan there on the right shows the mix of unit types. The preliminary plat is also
proposed consisting of 60 building lots and three common lots on 18.18 acres of land in
the R-40 zoning district. A gross density of 15.3 units per acre is proposed, consistent
with a high density residential designation. The subdivision is proposed to develop in
one phase. Access is proposed from West Franklin Road. The stub street at the east
side of the site, Perugia Street, is proposed to be extended with a bridge over the
Kennedy lateral and stubbed at the west boundary for future extension and a driveway
for cross -access and emergency access is proposed at the west -- to the west at the
north end of the site. Driveways or private streets are proposed for internal access
north of Perugia Street. The Kennedy Lateral runs along the east side of the side and is
proposed to be piped for public safety. The Purdham Drain runs across the southwest
corner of the site. The applicant is requesting a waiver from Council to not pipe that
facility. A minimum of 1.82 acres of qualified open space is required to be provided with
the subdivision, along with one site amenity. A conditional use permit is requested for a
multi -family development, consisting of 278 dwelling units in an R-40 zoning district.
The units are proposed to consist of 198 townhome-style units and 80 typical
apartment -style units in a mix of two and three story structures. A site plan was
submitted as shown that depicts how the site is proposed to develop. The two-story,
front -loaded townhome-style structures are proposed along the west boundary of the
site, transitioning to the two and three story rear loaded townhome-style structures. The
apartment style structures are proposed adjacent to Franklin Road along the entryway
into the development. All units will provide the minimum private usable open space
area required. A minimum of 2.06 acres of qualified open space and site amenities are
required in accord with UDC standards, in addition to that required with a subdivision. A
total of 5.3 acres of qualified open space is proposed, along with the following site
amenities. And some of those are as shown there. Outdoor pool complex with
restroom facilities. At dual sloped pavilion, playground equipment. Single zipline. Five
station fitness station. Full size basketball court. Dog park. Open grassing play fields
with minimum dimensions of 105 by 50 feet in area and pathways. These amenities fall
Meridian City Council
June 19, 2018
Page 13 of 47
within the quality of life, open space, and recreation categories as required and staff
feels that they are commensurate with the proposed development. Parking is proposed
in accord with UDC standards. A minimum of 526 spaces are required, 278 of which
are required to be covered. A total of 735 spaces are proposed, with 336 of those being
covered. That is exceeding the minimum requirements by 209 spaces. A 25 foot wide
landscape street buffer is required along Franklin Road as proposed. A ComputeRide
pad is proposed along Franklin Road for a future transit stop. Conceptual building
elevations were submitted as shown for the proposed multi -family structures. Front and
rear -loaded two and three-story townhome style and three story apartment style multi-
family structures are proposed. This is the site plan that I showed previously. Just
depicts the location of these structures on the site. Building materials consist of stucco,
brick, and varied colors in traditional tones. The architectural character of the structures
is required to comply with the design standards listed in the city's architectural
standards manual and the Ten Mile interchange specific area plan. The Commission
recommended approval of the proposed applications. James Doolin, the applicant,
testified in favor. No one testified in opposition or commented. Written testimony was
received from John Carpenter, TO Engineers, the applicant's representative, and also
Gray Wolfe, the property owner to the east. He was in support of the proposed
development. He requested that when construction starts the construction teams are
sensitive to the residents whose apartments face west toward this site in regard to noise
and dust abatement, so it doesn't negatively impact their apartment complex. Key issue
of discussion at the Commission hearing, the applicant requested clarification from staff
in regard to items in the applicant's response to the staff report. Staff did provide
clarification of those items. Key issues of discussion by the Commission was the
applicant's request for the certificate of zoning compliance application to be allowed to
be submitted prior to the final plat being recorded, instead of after, as required in
condition number 1.3.4 and the Commission did vote to leave that requirement in. The
Commission made the following changes to staff's recommendation. Strike condition
1.5.7 as it did not apply to this development and modification of condition number 1.2.3
to add the language if allowed by ACHD and the requirement for the storm drainage
swale on Franklin Road to be vegetated. The only outstanding issue for Council tonight
is the applicant's request for waiver to UDC 11 -3A -6B3 to not pipe the Purdham Drain
and leave it open and there is just a little detail of the part of Purdham Drain along the
southwest boundary of the side. Written testimony since the Commission hearing was
received from Sandy Lindsay. She was concerned pertaining to congestion and impact
on property values of adjacent residential properties from the apartment development
and, then, the full letter is in your application project file. Staff will stand for any
questions.
Bernt: Madam Mayor?
De Weerd: Mr. Bernt.
Bernt: Sonya, can you, please, go back to the picture -- I think it was the second to the
last line where it showed that -- I think it was like two story there. Back. There you go.
Perfect. Thank you.
Meridian City Council
June 19, 2018
Page 14 of 47
De Weerd: Sonya, do you have a -- an elevation -- or not an elevation of the
development, but a site plan that has how it blends with the rest of them -- how this fits
out there?
Allen: With the development to the east, Madam Mayor?
De Weerd: Yeah.
Allen: I really don't. No. This is just a very old aerial view of the property. I could
possibly bring up the Google maps. So, Madam Mayor, Council, the property that
you're looking at is the green kind of triangle area. The property to the east is the
existing multi -family development Silver Oaks.
De Weerd: Is there any cross -access? How -- how are they -- isn't there going to be a
light out here for the church and the other apartments?
Allen: I believe one is planned at Umbria Hills. I don't think my pointer works on this
one. But you can see that road that goes out to Franklin Road there and, then, Perugia
is the one that is currently stubbed to the east boundary of this site that's being
extended to this project's west boundary.
De Weerd: And -- and did they have another entrance and exit out onto Franklin or is it
all going to the light?
Allen: No. This property does have an access on Franklin. I can go back to the site
plan if you would like me to.
De Weerd: Yeah. Okay.
Allen: So, if you can see my pointer here, this is Perugia Street, currently stubbed right
here at the east boundary. They are going to construct a bridge over the Kennedy
Lateral. They are going to bring it through the site as a public street and stub to the
west boundary. Access from Franklin is right here where my pointer is at and, then,
they are also proposing a cross -access driveway, an emergency access here at the
northwest corner of the site.
De Weerd: Thank you. Council, any other questions at this time?
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Madam Mayor. Sonya. So, has there been any discussion regarding
the concern for the people already in the apartments, where they will be building --
Meridian City Council
June 19, 2018
Page 15 of 47
which looks like right next to the other apartments? What it Gray Wolfe -- any
discussion regarding his letter.
Allen: At the Commission?
Little Roberts: Uh-huh.
Allen: There was not, no.
Little Roberts: Thank you.
De Weerd: Okay. Any other questions at this point? Is the applicant here? Good
evening. If you will, please, state your name and address for the record.
Doolin: Good evening, Madam Mayor and Members of the Council. My name is James
Doolin. My address is 4685 South Highland Drive, Salt Lake City, Utah.
De Weerd: Thank you.
Doolin: Thank you for your time tonight. A couple things I would like to address and,
then, I will stand for questions. So, we tried to be thoughtful in our design, specifically
with the Franklin apartments to our east. Between our property and their apartment
complex there is the Kennedy Lateral. They were not required to tile the Kennedy
Lateral. They put a fence on their side of the Kennedy Lateral. We are proposing to tile
that to provide public safety. It runs roughly 1,850 feet along our property line. So, we
thought for health and safety it would be best to tile that. Additionally, it provides a nice
buffer. So, there is a -- a fairly wide easement for that Kennedy Lateral and, then, our
development starts to the west of that. We tried to be thoughtful by not putting a bunch
of row of garages facing their property. You do have some front doors facing the
property to the east and as you go down you see sides of buildings and so we tried to
have a nice flow from their development to our development. We did meet with -- with
Gray Wolfe at the -- is that name correct? At the neighborhood meeting and we talked
about our development impact. He's planning to do some -- I believe some storage
units in front of his property and he's also been developing the back portion of his
property and with construction there is some nuisance, but we will do everything we
possibly can to mitigate that nuisance to have as little impact on his tenants as possible.
The other thing I would like to address is the Purdham Drain. The Purdham Drain runs
on the north -- or the southwest portion of our property. The easement for that drain sits
on our property, as well as the neighboring property to the west. It runs about 885 feet
on our property. And the way that the topography of our site works, it's -- that drain kind
of sits lower and we felt that, one, it would be difficult to pipe, being a portion of it's on
the neighboring property and in meeting with the neighbor of that property at our
neighborhood meeting, he asked if we can provide as big of a buffer as possible and so
by not tiling it it allows that area to be undeveloped. We will put a fenceline along the
wall on our side of the property and, then, it will be a nice transition over to his property.
Meridian City Council
June 19, 2018
Page 16 of 47
So, that's why we are requesting not to tile that portion. Aside from that I will stand for
any questions.
De Weerd: Council, any questions? Okay. Thank you.
Doolin: Thank you.
Coles: No sign-ups, Madam Mayor.
De Weerd: Is there anyone who wishes to provide testimony on this application? Okay.
Seeing no public testimony --
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I guess I do have a question for the applicant. Sorry. I was thinking when you
were meeting --
Doolin: I thought you guys were being too easy on me.
Milam: Just moving slow today. So, I'm just trying to figure out if I either missed
something -- I like -- your amenity package is very nice. However, I didn't notice any --
any kind of indoor amenities and this is a -- we do have quite brutal winters sometimes
and so is there something in there for these folks to do during the winter?
Doolin: Yeah. We did --
Milam: Is there a clubhouse or anything?
Doolin: We do not have a clubhouse. Historically in our Brickyard development that we
brought through to Council about a year ago, we had a clubhouse on that development.
Historically the clubhouses get used less than the other amenities. Accessibility -- the
clubhouse being locked and stuff like that and, then, it's also a nuisance sometimes
when people break in and so we do not have any indoor amenities. We tried to provide
plenty of outdoor amenities and a lot of our amenities can be used in the winter -- you
know, there is not a lot of snow, so snow is not an issue. People still play basketball.
People still walk on the paths and do the fitness. We have fitness stations and stuff like
that. But, unfortunately, we do not have any indoor amenities.
Milam: You weren't here last winter, were you?
Doolin: No. I was going to make a comment about global warming, but, hopefully, that
doesn't happen.
Palmer: Madam Mayor?
Meridian City Council
June 19, 2018
Page 17 of 47
De Weerd: Mr. Palmer.
Palmer: Madam Mayor, Mrs. Milam, HomeCourt is only a little over a mile away. I'm
thinking this is the right -- same place? Yeah.
De Weerd: A mile and a half.
Palmer: A giant multi-million dollar indoor facility that the city owns that they will have
access to.
Milam: I thought I had one more.
De Weerd: So, what -- what is the idea behind that the townhomes, the long row of -- of
homes? Can you maybe talk about that?
Doolin: So, the townhomes on the west side of the property we put two story -- we
designed it have two story townhomes to transition to a future development to the west.
In the middle of the development there are three story townhomes, which correlates
with the Franklin apartments. As far as additional details --
De Weerd: It just looked like they were one long row of -- of apartments or townhomes.
Doolin: So, on the west side you will see number seven and number eight where my
mouse is, that's an eight-plex. Those are eight-plexes there. And that's eight-plexes
there. So, eight-plexes or the -- the most units we have in one specific building and,
then, everything else you will have some --
De Weerd: I think it's probably the picture of nine through 18, 20 through 23 that's --
and is this where the square that says one -- is that green space?
Doolin: Yes, that is green space. So, all of these front doors enter out onto green
space with trails that meander through and, then, we will have the amenities. We try to
focus our amenity packages in areas of concentrated use, so you have your pool and a
tot lot and the zip line all together and, then, on the southeast side over by the workout
stations you have workout station, open play area, and, then, also the basketball court.
De Weerd: So, this linear green area is -- they are kind of their frontyard and backyard,
too?
Doolin: Yeah. Yeah. So, the units all load out onto the open green area -- green
spaces.
De Weerd: And are these condominiumized or these are all rentals?
Doolin: They will be rentals.
Meridian City Council
June 19, 2018
Page 18 of 47
De Weerd: Are they going to be owned as a development or are they going to be sold
off individually?
Doolin: Sold off into -- typically a fourplex configuration. The HOA -- there will be an
HOA to manage all exterior of the buildings, all landscaping, anything on the outside of
the building footprint will be managed and maintained by the HOA.
Bernt: Madam Mayor?
De Weerd: Mr. Bernt.
Bernt: I think you and I are on the same page. First off, before I get into my concern, I
appreciate the parking. It seems like you guys have planned for a substantial amount of
parking and appreciate that. That was -- that's nice. I really don't have a big concern
with the -- with the amenities. I think they look nice. My only concern is what the Mayor
was talking about is those rear -- rear loaded townhomes. They just seem
extraordinarily dense. If there was a way that we could break that up a little bit. It just
seems like one long row of one long building. Is there -- would there be a way to --
Doolin: And the way we tried to address that is by having two story and three story, so
we are breaking up the -- the mass of the building by having two stories on the ends
and, then, three stories, so you're breaking up the configuration a little bit.
Bernt: I get that.
Doolin: The zone calls for density somewhere -- target density 16 acre and above. We
are trying to hit that density requirement. There is also open space requirement that we
are required to hit, too, and so we tried to lay out the project as efficiently as possible,
but still providing a very livable atmosphere. So, the rear of the units is where you park
your car. The front of the units is where you live and so we tried to focus a lot of the
effort on the front -- more of a community focused atmosphere with the units where all
the front doors ventured out onto open space. We like that versus -- we could have put
more front -loaded units in there, but, then, you have front doors going out into
driveways and streets and we try to keep the pedestrian traffic away from the vehicular
traffic, if that makes sense. So, I understand your concern. We tried our best to try to
open it up as best as possible. We feel that corridor down -- the green space corridor
down the middle really provides a nice feel and on the streetscape as you're going down
Perugia Street or along Franklin you're going to see a lot of the open space and, then,
you're also going to see some interesting different elevations. We have the apartments
on the front -- excuse me -- along with the townhomes on the front just to kind of break
up that streetscape, so -- and, then, as -- you're not -- as you're going down Perugia as
well, which is a public street, you're seeing sides of buildings, not big masses of
buildings. As you drive deeper into the development you do see a bit more mass, but,
again, once you get inside the unit the way it lives -- lives out in open space. So -- and,
then, parking, to address your parking, last time I was here I believe your middle name
Meridian City Council
June 19, 2018
Page 19 of 47
you said was parking and open space. So, what we tried to do is -- we have talked
about is our parking is well over the minimum and our open space is also well over the
minimum.
Bernt: You have a good memory.
Doolin: We listen on this side.
Bernt: Madam Mayor. I was on P&Z last time, so I was in a different seat. I don't know
what it is now, though. You have a good memory.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Just out of curiosity, so it -- in the packet it said the gross -- the net -- the gross
density is 15.3 units per acre, but the net was like 67. Is that -- was that correct or --
Doolin: I don't know how you -- the net --
Milam: You said you calculated that.
Doolin: -- density is calculated.
Milam: So, if you take out all the open space and streets and -- it seemed like a larger
jump than I used to --
Doolin: Yeah. And I don't know what the next density represents, I just know what the
overall acreage of the development is, which is -- got to check with my notes. Nineteen
acres or -- so we have 278 units over 18.18 acres, which works out to be 15.3 units per
acre.
Milam: Madam Mayor? That's okay. I had already asked her and she didn't -- she said
she got the number from you, so --
Doolin: Did she blame me?
Milam: That's okay. It's not really that important. It was more just out of curiosity.
Doolin: And I -- if I gave her that I don't remember.
Milam: Gross is what we go by anyway. Oh, I had another question. Back to the -- the
management. So, they are going to be all sold off as four-plexes, even though they are
eight-plexes. You're selling half of the building?
Doolin: Correct.
Meridian City Council
June 19, 2018
Page 20 of 47
Milam: And, then, you're going to have -- the HOA is going to take care of the outside
and all the amenities. Is there also going to be a single source management company
that takes care of the -- the rentals? This is somewhere that we see a lot of -- a lot of
problems. If -- if landlords can just do whatever they want and they are charging
different rents and taking care of their places differently eventually it becomes a
problem.
Doolin: Yeah. So, on the property management side, that's renting the inside of the
unit, that property management company does not control anything on the outside of
the unit. So, we do see that as a concern. We can't hold property owners to stick with
just one property management company for the life of the project, but for the first two
years it is the same property management company to transition, so that development
from vacancy to an occupied development. But down the road a tenant or an owner
could have a different property management company. We can't necessarily control
that, but we can control it for the first two years, but what we see is having a good HOA
management company, because they are the ones that control everything on the
outside of that building from, you know, making sure people are parking their cars
appropriately, not hanging things outside their window, making sure they take care of
their pets, all the things that affect the -- the look and the feel of that community and I
guess the ultimate culture of that community.
Milam: Madam Mayor? We have been told by other developers that you can put in -- in
your documents a specific property manager or that everybody was the same -- the
same property manager whether you change that at some point or not, because the
people on the inside of that apartment have a lot to do with the culture. It's not just how
fresh is the paint and -- you know. And how clean is the outside. The people on the
inside is -- are what make -- is going to make the culture of that place. So, I disagree --
sorry -- as far as the property management aspect goes.
Doolin: I think we would have challenges in selling these to our investors if we told
them they have to use a certain company and if that company didn't perform they don't
have any options. So, I guess it's legal, but it's not practical with our business model.
With that being said, our investors are paying a large sum of money and so we believe
they should care and they do care about the overall renter of their community -- of their
unit and so we try to control it the best we can, but with our business model I think it
would restrict our ability to sell these units if somebody was required to have a certain
property management company for the life of the project.
De Weerd: Any other questions from Council?
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
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June 19, 2018
Page 21 of 47
Little Roberts: Madam Mayor. James, am I understanding this right -- just trying to kind
of clarify that the homeowners will be the people that have purchased and could be very
absentee --
Doolin: Correct.
Little Roberts: -- and collectively they will decide who is managing the property overall
or could each one have a separate management, but never even talk to each other?
Doolin: There is an HOA management company and a property management
company. The HOA management company, again, manages everything on the exterior
of the building. The property management company takes care of renting the inside of
the unit out to tenants. For the first two years everybody is going to have the same
property management company and the same HOA management company. Going
forward after the two year period everyone will have that same HOA management
company. There will be an HOA board ran by the owners and that HOA management
company will be the same for everybody. But after a two year period that property
management company could vary for different owners. So, based on our experience
people do charge different rents down the road to fill their units and everybody has a
right to do that. We haven't seen an issue, because everybody is trying to maximize
their investment and so they are trying to get the most rent they can. Do they compete
with other people? Yes. But we haven't seen any negative impacts of having different
property management companies in a -- in a community.
Little Roberts: Thank you.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: So, how many total four-plexes do you have? What is the potential number of
different owners?
Doolin: It depends. What was the total lot count? Do you know off the top of your
head, Sonya?
Allen: Yes. It was --
Doolin: Sixty?
Allen: --60. Yeah.
Doolin: The 20-plex -- the apartment style building is a 20 unit building. That will be
planned as one lot. So, that will have one owner. And, then, the other you can see the
property lines, but there will be roughly 60 and, you know, many times our investors buy
more than one -- one four-plex. So, a mix of 60 different owners.
Meridian City Council
June 19, 2018
Page 22 of 47
Milam: Thank you.
Doolin: I guess just to address the property management issue. In a single family
residential or in a -- in a development like this that has owner -occupied, everybody lives
differently and so every -- the culture is impacted by all the different owners. What's key
is that HOA management company making sure they are enforcing the rules, making
sure everybody is abiding by the rules and maintaining the exterior of the building and
so I don't see that property management issue being as material, because it's very
similar to just a normal community of owner occupied, because there is nobody
restricting who can buy and not buy a unit for a residential unit in the development.
De Weerd: Sonya, a question and -- or maybe of the applicant. What is the year of the
widening in that area for Franklin?
Allen: Madam Mayor, I'm unsure of the year.
De Weerd: Okay.
Doolin: Of the year that it was widened or the year -- because it was just recently
widened two years ago.
De Weerd: All the way to Black Cat? Have I not been on that road? Crazy. Thank
you. I probably should drive out there more often.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: What we haven't talked about is your request for the CZC application to be
allowed to be submitted prior to the final plat being recorded and what is your reasoning
for that?
Doolin: We had some issues with our Brickyard Subdivision where we recorded the plat
and, then, later had some issues where the city wanted -- we had some issues we
ended up working out, but that -- we were going through those issues at the time that
we had an opportunity to respond to that comment, so we asked for it directly related to
an issue we had. We have since resolved that issue and I don't foresee that issue
coming up in the future, so -- and it's not something we are necessarily seeking.
Milam: Okay. Thank you.
De Weerd: Any other questions for the applicant? Okay. Thank you.
Doolin: Thank you for your time.
Meridian City Council
June 19, 2018
Page 23 of 47
De Weerd: Council, any further information from staff?
Bernt: Madam Mayor?
De Weerd: Mr. Bernt.
Bernt: Sonya, Caleb, any -- any concerns about the outstanding issue that we have to
address in regard to the UDC 11 -3A -6B to pipe the drain. Leave it open. To not pipe
the drain and to leave it open?
Allen: Madam Mayor, Councilman Bernt, no concerns other than that they should
provide fencing to protect public safety.
Bernt: I'm going to -- Madam Mayor, follow up. They are going to do that; right?
Allen: Yes. They are nodding yes.
Bernt: Okay.
Allen: I can't remember if I had a condition of approval or if they had already shown it
on their site plan, but, yes, we have it covered.
Bernt: Thank you, Sonya.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: I move we close the public hearing on H-2018-0032.
Milam: Second.
De Weerd: I have a motion and a second to close the public hearing. All those in favor
say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: A lot of -- I mean many, many times that we have apartment complexes come
before us and, you know, if it's not one thing -- you know, they will exceed in one thing,
but, then, you know, just make minimums in another and this board often finds reasons
to say even though you have met our requirements it's not good enough. I think the
initial delay and having questions was because you checked so many of the boxes of
Meridian City Council
June 19, 2018
Page 24 of 47
the things that we usually rag on -- on you about, especially the parking. When I first
looked at this I was, oh, man, there is not going to be any parking in here, but somehow
you managed a couple hundred spaces. Big wa whoo and, then, nobody wants to pipe
canals. Nobody. The two and a half years I have been here -- I mean just small
sections, to have 1,800 feet where you're saying and, yeah, we are going to pipe that,
it's like, wait, what? Really? And tot lots for days. A pool. I mean all these different
amenities, the -- the project is way in excess of what we require and so I mean I would
have a super hard time denying it. So, for all those reasons I move that we approve H-
2018-0032 and grant the waiver to pipe the -- the smaller section that they are asking
about, too.
De Weerd: Okay. I have a motion to approve. Do I have a second?
Little Roberts: Second.
De Weerd: Okay. I have a motion and a second. Any discussion?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: There is a lot that's great with this project. There really is. And Councilman
Palmer brings up a good point with regards to a kind of checking the boxes. But for me
it's -- it's some of the sage advice from former Councilman Rountree, who would on
occasion speak of situations where we might not need to be in a hurry. You know, the
property is not zoned, it's -- it's requesting to be annexed and zoned and brought into
the community, trying to match a future land use map that we are in the process of
trying to redevelop. So, there is enough elements of this project that give concern for
me that -- that I don't think it's the right time right now to -- to approve this annexation.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: The other big thing I meant to bring up was location. A huge reason in which
we have denied projects is because it's in the wrong place. It's surrounded by too many
single family homes and, then, this room is packed full of people saying I know you
planned on putting apartments here, but, please, don't, because I'm here now. Well, it's
not surrounded by single family homes. Its real adjacent neighbor is other apartments.
So, if it fit anywhere, this is where it fits and this is where it's needed, given what we are
asking to be built and what is being built just up the street at -- at Ten Mile and Franklin.
So, I -- if we don't do this kind of thing now when there isn't already a bunch of single
family homes surrounding it, if we are not in a hurry and if we wait until that happens,
well, then, this room will be full of people saying, well, now, it's the wrong time, because
now we are all here.
Meridian City Council
June 19, 2018
Page 25 of 47
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Listening -- I agree with Councilman Palmer -- now get that. On this -- on that
particular aspect. I think that what I like best about this project is the location. I do have
some concerns and I'm -- I'm having a really hard time deciding if my concerns
outweigh my -- you know, the things -- the good things. There are a lot of good things
about this project. I do like the amenities and the location. It is needed. I don't love the
design of the apartments and I don't love no indoor amenities. It does have a lot to offer
and I don't like them all being sold off to 60 different people, who could possibly manage
them themselves and not do background checks and -- I mean who don't hire a property
manager, you could do whatever you want and as a property manager I like that better.
But looking out for the citizens and the neighbors, I'm not sure that I do.
De Weerd: I hate to introduce probably a topic that I should have asked our public
safety representatives to weigh in. We have had discussions last week during our
budget workshops on levels of service and -- and the pressures that are on our current
employees in keeping levels of service to the expectations of our citizens and the
challenges of -- of hiring staff and this is not just about a land use application, we are
looking at these developers to invest in our city and with that investment they will have
an expectation to a level of service that I don't know if we can meet. The thing that
separates apartment developments and single family housing developments is
apartment complexes come up all at once and so your impact to services is immediate.
It's not one building permit at a time and one family at a time, it's -- it's the development
and it's fully occupied. With our vacancy rates it will be fully occupied and you have
hundreds of new residents that -- that have service demands. So, that is -- is certainly a
concern. Once it's built to be able to adequately serve it. The other aspect is we are in
the midst just kicking off a Comprehensive Plan update and we are asking our citizens
to weigh in on what they want their -- their community to look at. This is one area that
had a more area specific design and participation by our community at the time and the
property owners out in that area. So, that's probably less of a concern, but this is pretty
-- it has a heavy impact on -- on our community and I would go back to what
Councilman Borton said or -- is the timing right, are we ready for this this, and -- and I
can't say that if we look at levels of service that -- that we are.
Palmer: Madam Mayor?
MUTZ'i'i■A[11111111011P ice' 1
Palmer: By each line of -- of that way of thinking we would need to do two things. We
would need to start denying every single annexation application that comes before us
until the Comprehensive Plan is done and we would need to come up with a matrix in
which we allow so many dwelling units per fireman and policeman that we hire, so if we
don't have the data to back up saying we can't provide that level of service, then, we are
just up here talking throwing out opinions. But if there is a fact that our public safety
Meridian City Council
June 19, 2018
Page 26 of 47
departments are unable to provide for a level service, should we approve this, then, we
-- we need to come up with what that number is. So, okay, we have hired three officers
and we have hired three or six fireman, we can now approve some many more dwelling
units. Unless we have that we don't really have an argument to deny this today or on
the next project. But if that's going to be our way of thinking, we need to literally deny
every project.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Not to get into the weeds too much, but one of the challenges that -- that can
come I think on a citywide macro level with -- with, you know, new annexations and the
cost that -- that comes with servicing them is when the pace exceeds the ability for us to
fund what's required to serve them, you -- you have what we have seen our recent
experience with -- you know, our base budget and our existing revenue stream
insufficient -- or can be insufficient to at least cover the base cost of -- of existing service
levels. So, you end up relying on new growth to try and cover that gap. You know,
taken to its extreme, each individual project on its own we may want to annex, but at a
certain level if you grow and annex too quickly you just have fiscal constraints that don't
allow you to fund those basic essential services and so right now, in light of the growth
we have had over the past several years, you have that gap in our -- in our -- at least in
the General Fund, available resources, so you have to utilize some new growth revenue
to cover that gap and you can look at, you know, projects like this or any new
annexation and think of it as making a commitment to expend General Fund dollars of a
certain degree as a condition of an annexing it. So, you know, just for an example, to
approve this and to stay committed to our levels of service with police and fire, among
others, you would be making a commitment to fund in future years going forward
General Fund expenditures for police and fire and parks and all the support services
necessary to service this new addition to our city. That number -- finance Has those
types of numbers that we can look at. So, that's the challenge I think we have in this
tremendous growth. This is -- on a micro level we look at one single project, but we
also have to be mindful of the -- the total scale of the city and the challenge it can pose
to being able to fund operations over the next 50 to 100 years. I think we have some of
that data that answers that question.
De Weerd: Well -- and I think you definitely had some of that data last week as the
police department presented their budget and talked about level of service and the --
their PAM model considered a certain number of drive throughs through our
neighborhood that are not necessarily happening to the service level goal because of
the other pressures that are out on the roads and -- and with our different calls for
service and needing to respond to that. So, I -- I say that because this will be an instant
impact, unlike a single family housing subdivision that comes through in phases and
comes through one -- one family unit at a time, this has a different impact and I just
wanted to bring that up to make sure it was part of the consideration.
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Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor, Sonya, when -- what was the date or about the date in which
the applicant first contacted or approached or filed anything with the city for this?
Allen: Madam Mayor, Councilman Palmer, I'm guessing. Probably approximately four
months ago.
Palmer: Madam Mayor? Four months ago would have been the time to tell them we
are closed for business right now, not get to the point where it's the full public hearing
before City Council and say, no, we don't want this kind of large project. Let them go
through all the investment and all the time and dealing with the city and getting to this
point to say thanks for your effort, but come back later. I mean that would make me sick
that -- if we provided that kind of customer service. If that's what the Council wants to
have as a policy, that needs to go back to anybody that's going to come to us from here
on out, not people who have been in the pipeline for months.
De Weerd: And I -- I can't argue with that, Mr. Palmer, but I can say what would make
me sick is to not be able to deliver a level of service to the people that are here today
and to not be able to deliver a level of service to the future residents that would be
moving into these dwellings with certain expectations as well and -- and that's all I'm
pointing out.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Councilman Palmer has a good point, though. I think if this is the way that we
are thinking right now with the Comprehensive Plan project going -- you know, being a
long process, maybe that's something that we should discuss as a Council.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: My comments aren't really implying to do that necessarily. I think the hard stop
may be as inappropriate as a position of approve anything anywhere at any time, so
long as it's compliant with code, meaning that we just give up any discretion that -- that
we are elected to -- to provide and making the decision of some -- if a project is going to
come into the city and be part of -- of our community the long term does it make sense
and statistically the vast majority of -- probably 96 percent of the requests are probably
approved. But, nonetheless, I think we have the discretionary role, so the hard and fast
rule -- I think you're right that -- you know, of a line in the sand isn't really necessary to
exercise that discretion appropriately, but it goes both ways that approving everything at
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any time, regardless of the impact on the level of service that the Mayor raises -- don't
know if that's necessarily the right approach either. So, that was kind of where my -- my
comments came in on this.
De Weerd: Okay. Any further discussion? Okay. Mr. Clerk.
Roll call: Borton, nay; Milam, nay; Cavener, absent; Palmer, yea; Little Roberts, yea;
Bernt, nay.
MOTION FAILED: TWO AYES. THREE NAYS. ONE ABSENT.
De Weerd: Okay. I will -- motion fails and I would ask if there is a new motion.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Maybe we could open up the public hearing again and see if the applicant
might be willing to have a continuation and maybe make some adjustments or if he had
any other comments on the topic. Would that require a motion to open it back up or -- I
move we reopen the public hearing on Item 9-B.
Little Roberts: Second.
De Weerd: I have a motion and a second to reopen the public heating. All those in
favor say aye. Any opposed?
Bernt: Nay.
MOTION CARRIED: FOUR AYES. ONE NAY. ONE ABSENT.
De Weerd: Okay. I would ask the representative if you have any comments on perhaps
something that of phasing plans or -- or anything like that that -- that we didn't ask the
appropriate question of.
Doolin: Madam Mayor and Members of the Council, I guess I just want to hit on a few
notes. So, I was here about a year ago with a development called The Brickyard
Subdivision, 246 units off of Eagle and Ustick, and after City Council meeting -- or
during city -- during the discussion -- or I guess after the approval you guys said bring
more projects like this. We need more projects like this to the city. So, in December I
contracted this property and I have been working with Sonya since December on this
project. We got great feedback from Planning and Zoning and this is the first time that I
have heard of anything about level of service or not annexing new property in and I
appreciate everybody's opinion. I guess the couple comments I have -- so, when we
come in we are also making an investment. We are bringing 301 units into the city and
with that we are paying impact fees, we are paying property taxes, so we are helping
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increase that general budget to cover the cost of this development. In light -- in addition
to that, it's 18 acres and we have 300 units in 18 acres. So, yes, we are different than
single family residential development where we -- we come in all at once, but our impact
fees come all in at once. The area to services is an 18 acre area for 301 units. There is
a lot of impact fees with 301 units, where if you do a 301 unit single family development
your impact fees come in over time, but that's also a 60, 70, 80 acre project. So, it's a
lot more land, lot more area to cover, and so I guess my argument to -- we are coming
in all at once. We come in all at once, but we come in with a pile of cash in impact fees
and we start paying property taxes immediately to cover our costs, our burden to the
community. So, I'm open to any ideas. I'm a little bit frustrated, because I did -- I was
told bring another project like this. You guys have a lot of people coming to this city.
People are concerned about affordability. We are providing a solution to that, but yet
we are not being welcomed tonight and so it just seems like a mixed message. So, I'm
open to any ideas if you want us to phase, we are open to that. I'm open to any ideas.
De Weerd: You know, I guess I would like to respond to that, because we have an
exponential growth. We are trying to figure out how to -- to continue to be able to meet
the expectations of our current residents, as well as to protect your investment as well in
being able to provide the levels of service to the new residents we will be welcoming in
when we do this. This is not the one and only development application that we have
had and we have hundreds, if not thousands, of lots in the pipeline that we have already
made a commitment to serve. When you were here six months ago or -- or even a year
ago we have changed substantially since then. This Council approved a budget five
years into a new Comprehensive Plan because of our growth rate to allow us to move
forward in updating our Comprehensive Plan at year six, because 30 percent of our
population didn't live here when the last update was here. So, things have changed
very rapidly and I can understand your frustration, but we have 106,000 residents today
to make sure that we make good on our commitment to them and generally new
construction -- the impact fees pay for capital items. They don't pay for personnel and
that is the majority of our base budget is personnel costs. Property and development
lag two years behind in order for those property taxes to catch up to pay for personnel
and base expenses and so, yeah, it's fresh on my mind, because we just delivered a
budget last week and this Council has discussions to -- to be made on what we do as a
community and what we are willing to fund and those are weighty responsibilities. So,
this is -- you have -- you have brought -- there is a lot of good things about this
project. I want to make sure that I have the discussion in front of this Council on when
you make a decision tonight, then, on my shoulders as the -- the city administrator and
on the shoulders of every department in the city that deliver services to these new
residents, that we are going to be able to perform to your expectations to provide
protection to your investment, too.
Doolin: I hear that.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
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Palmer: We have talked a lot about fire and police without asking their opinion, given
that, you know, we do have a fire station on Ten Mile, one a couple miles up the road on
Franklin. We are about to build another one nearby on Overland. Do either of your
departments feel like this project and its density not spread out -- this situation, would it
present additional undue -- or unmanageable strain on your departments or what --
what's your opinion on it?
Campbell: Madam Mayor, Councilman Palmer, it's -- obviously it is going to create calls
for service. Right. And these types of projects usually start creating calls for service
when they start working with burglars of construction sites, those types of issues start
coming in and, then, obviously, when they become occupied, just like everywhere else
in the city. If you have a neighborhood in the city they create work for us. Now, to what
scale this is going to affect us I don't know. There is, obviously, all kinds of different
socioeconomic factors that come into play that drive that kind of -- those -- those issues,
those calls, and I can't give you a hard answer on what this project -- what I'm looking at
right here, what that's going to do to us necessarily.
De Weerd: I can tell you that the different service departments have been working with
Community Development to start looking at our staff reports and making sure that their
comments will soon be delivered by them, not by Sonya. Planning shouldn't be
delivering the comments from other departments, but that these all have to be a
consideration as we are trying to deal with the -- the grow demands, with service
demands and with hiring demands to -- to be able to -- to address the -- the
expectations of those developments that are coming in. So, we are -- we are in the
midst. I know police have already had the initial discussion with planning of how they
can be better informed and integrated into that process. So, we will be bringing
something back to you probably next month, but those discussions have -- have started.
Doolin: Madam Mayor, Members of Council, do you have any recommendations for me
on how to proceed forward or would you prefer that we terminate our application?
De Weerd: Don't -- don't do that yet. We haven't heard from Council and -- and what
-- what they would like to do.
Doolin: Okay. I apologize.
De Weerd: But thank you. Council, any -- any further questions for staff or the
applicant? Okay. Thank you. I would entertain a motion, then, to close the public
hearing.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: I move we close the public hearing.
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June 19, 2018
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Bernt: Second.
De Weerd: I have a motion and a second to close the public hearing. All those in favor
say aye. Any opposed? Okay.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I move that we deny Item 9-B, H-2018-0032.
Milam: Second.
De Weerd: I have a motion and a second. Is -- do you have a basis for the denial?
Borton: My previous comments and the comments and concerns raised by other
Council Members, which I tend to agree with, but the reasons for me voting against the
previous motion are the same reasons for the motion I'm making now.
De Weerd: Okay. And, Mr. Nary, do we have -- we can go and -- and pull those
minutes to pull them into the --
Nary: Madam Mayor, Members of the Council, the comments certainly were part of the
record. What I -- what I heard Councilman Borton say was that, basically, the -- it's not
in the best interest of the city at this time to annex this property and, therefore, denying
the annexation, then, naturally falls that the preliminary plat and conditional use permit
would be denied, since the annexation isn't granted. But it simply was not in the best
interest of the city at this time based on the best interest of the city and there is really no
other necessity for the city to indicate otherwise. If that's -- if that was his reasoning I
think that's what I had heard, so --
De Weerd: Okay. And second agrees?
Milam: Yes. Second agrees.
De Weerd: Okay. Any discussion?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
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Palmer: I would just ask staff to -- when we have similar applications, you know, start
trying to enter the pipeline, fill them in. Let them know what happened tonight and they
might not want to bother. But word it -- word it better, but --
Borton: I don't think that's necessarily a fair assessment of an exercise of discretion.
De Weerd: Okay. Mr. Clerk.
Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, nay; Little Roberts, nay;
Bernt, yea.
De Weerd: Okay. The ayes have it. Thank you.
MOTION CARRIED: THREE AYES. TWO NAYS. ONE ABSENT.
Item 10: Department Reports
A. Program Year 2018 Community Development Block Grant
Annual Action Plan and Funding Recommendations
De Weerd: Okay. Item 10-A is under Department Reports and we have Chris Pope
here to talk about the program year 2018 for CDBG.
Pope: Madam Mayor and Council Members. So, today is kind of the initiation of the
annual action plan process that we go through. We have just recently gone through all
of our application processes and developed our recommendations. Each of you should
have received a memo with some of the details of what happened as part of that
conversation and the committee meetings that we had there and just to kind of just
introduced the conversation about the action plan, the -- and kind of finalize the -- the
recommended projects for you guys here. Yeah. Do we have a quorum? All right.
can wait.
Nary: Madam Mayor, Members of the Council, I think Councilman Palmer is outside,
but it would be no different than if he went to the restroom. So, I think you can continue.
He hasn't excused himself from the meeting, so the quorum isn't gone until that were to
happen.
De Weerd: Okay.
Pope: Very good. No worries. So, for this upcoming year -- I guess to kind of introduce
the idea of the action plan -- so, we get information about the amount of grant money
we are getting through the Community Development Block Grant every year and, then,
the United States Department of Housing and Urban Development, they require that we,
basically, tell them exactly how we are going to use that money before they give us a
cent, which to me is smart. I wouldn't want to give anybody any money without any real
understanding of what they are committing to use that money for. So, that's kind of
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June 19, 2018
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what this presentation is to outline exactly what we are proposing to you as City Council
to approve how we use the money over the next 12 months in this next program year.
To kind of review a lot of information that I think that I have already presented to you in
previous presentations, this next year we saw a pretty hefty jump in -- in our grant
allocation amount to 422,148 dollars and what we do with that money comes down to
two different factors. It comes down to, one, what you guys decide you want, which this
-- we have a grant committee every year that reviews applications and presents to you
recommendations for what you do, but it also really comes down to who applies for
funding. So, here is a list of -- of the individuals who are in the grant committee and
everything that I'm going to present to you today in terms of the responses to the
applications, those that we are recommending for funding and those that we are not
recommending for funding, were unanimously decided by all of these committee
members. We don't do a majority rule, saying at least in the way that I try to manage
the -- the committee and this is all unanimous. This is also something that has been run
through -- I mean as you can tell quite a few departments here at the city in terms of
City staff who are involved. So, there is quite a lot of support, both internally and
externally, for the recommendations that we are presenting to you today. So, this year,
again, we had 21 applications, which is more than double that we have ever had before.
Quite a few applications for funding, which is good, and we are a growing city, we have
a growing grant, we have growing budgets all over the place and we have a growing
need and that's being reflected here in terms of how the applications -- that we are
receiving. To kind of jump right in what we are recommending to you in terms of
projects for this year -- we have eight projects in total, plus an administrative budget.
So, nine kind of line items here that we are recommending to you for approval of those.
Out of the 21 that would mean there is 13 projects that we are not going forward with
and I will outline those a little bit in a minute. First are the public service projects.
These are kind of broken out in projects that are defined or designed to focus on certain
populations, certain specific needs in the community that aren't capital, that aren't
infrastructural, that aren't housing related, just people in the community who have
needs, we are putting money in -- into these projects to help meet those needs. So,
one that we have funded quite a lot in the last few years is the Boys and Girls Clubs of
Ada County and particularly here in their Meridian campus. They have a scholarship
program for low to moderate income families, who in -- otherwise wouldn't be able to
afford any of the services -- any of the programs at the community center here. They
requested 10,000 dollars and the grant committee has proposed that we fund them at
13,000. So, more than what they asked for and we have had -- we have just seen a lot
of great work that they have done and they have helped out in a lot of different ways
and we had a lot of conversations in our grant committee about the impacts of having
children not be unaccompanied after school or going home and not having supervision
or just some of the benefits of having that after school education or even just the
summer opportunities what that brings to the child development, but also did family --
family development, a lot of those that have received this service in the past are -- they
are single -parent households, so the ability for that parent to take off work to go home to
be with the kids isn't really an opportunity. It increases a lot of the economic stability of
these families that our grant committee and I think as the city has -- has been a partner
in the past really likes the program and thinks it's -- it's essential. Kind of moving on and
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June 19, 2018
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I guess the little number right next to it, this year the goal is to get at least 50 families --
or 50 kids with this grant amount of money into these programs supported this way.
Moving on into the Meridian Food Bank, again, a staple of our community here. Their
hunger relief program, they have regularly used these funds in the past to -- to purchase
and, then, provide food products to those who are in need. They asked for 30,000
dollars and they have -- we are recommending that they be funded at that full request
and, again, the goal here is at least 2,000 households are supported during the life of
this grant.
There are two other public service projects that we have here. I'm going to skip down to
the one on the bottom here, Jesse Tree if Idaho, because they are a little bit more
familiar to us. We have funded them over the last two years. They are probably -- they
-- they provide in the community and across the Treasure Valley emergency rental
assistance grants to prevent homelessness. So, for whatever reason someone finds
themselves a little bit behind on rent and they need a one-time assistance to make sure
they don't end up on the street or have to go to a shelter, this grant and this organization
provide that one-time assistance in order to keep them in the house and kind of move
forward with that. We are hoping that at a bare minimum ten households are able to be
supported here. We are kind of pushing a prioritization, particularly with families who
are facing homelessness with this program, so that's what we have there. Okay.
Bernt: Madam Mayor?
IZ&TILTZ ' 41■ 8l31111:34raw
Bernt: Sorry to interrupt. Just one question before I forget. In these situations where
we are giving money to folks like Jesse Tree or whatever, these are one time allocations
or -- do we require anything back from them to -- to receive this money at all? Like,
for example, community service or something to come -- you know, give back to the
community what we are giving to them?
Pope: Madam Mayor and Council Member Bernt, we -- we do not. So -- I guess let me
preface the conversation here in that it doesn't mean we can't. A lot of the conversation
we have been having is making sure that we have cost-effective allocations here that,
obviously, somebody we need to keep in the house, as opposed to getting them on the
street, there are public safety and healthcare costs that for whatever reason just
skyrocket the moment somebody can't stay in stable housing. So, we see cost savings
in terms of this, but it's more than just the physical aspect of it.
Bernt: Right.
Pope: And we have never required Jesse Tree in the past in terms of our agreements
with them and how they use this money to have any give back in -- in some way, but it
doesn't mean that we can't and there is an example of a project that we are proposing
that I'm going to kind of -- our committee is suggesting something along those lines in
terms of creating stipulations for how money can be used and I will get to that to kind of
show you an example here in a minute, but it doesn't mean that -- I mean you guys
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June 19, 2018
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have the authority over these funds and how you utilize them and stipulations you
create. We can have that conversation as we move forward. But these are really -- I
want you to know about the projects and if there are concerns this is a great forum to
bring them up. So, thank you for the question.
Bernt: It was just a thought. Just a question. Not anything, just, you know, directly
related to Jesse Tree by any means, it was just a thought that I had.
Pope: Of course.
Bernt: Thank you.
Pope: So, the last project that we have here is the education foundation for West Ada
School District. They have managed in the past a program called Housing Plus High
School Equals Success. They requested 10,000 dollars and we are recommending a
full funding for that project. This project -- specifically this program is something that's
housed at the school district, it's designed to help homeless youth, particularly
unaccompanied youth. For those who don't know what an unaccompanied youth is, it's
somebody who -- at least as they qualify for this program -- is -- is an individual who
is under the age of 21 who is still enrolled in high school, who doesn't have parents,
doesn't have family to stay with, has no other means but to care for themselves. Now, if
they find themselves in a housing situation or housing difficulty, which is often among
these -- this particular population, there are needs there. This program was set up to
help meet those needs of those particular individuals in the district and they came to us
and asked for funding and we think that now is a good time, given the success of the
program in the past, to kind of move forward with the recommendation for here and
there is much more robust of a program here than I'm going to get into today in terms of
what the requirements are, in terms of graduation and grades and all sorts of different
things. So, we will talk about that in a future week. I'm actually going to have -- for
every one of these organizations and projects there will be somebody from the applicant
organization who is going to come and talk to you about the project in a couple of weeks
at our next workshop meeting for a few minutes. Feel free to grill them there. I don't
have all the details about every single thing, but I think a lot of the conversation that we
will want to have we can -- it will be best coming from them rather than from me, but I
will do what I can to answer the questions today. So, we -- we have one public facility
project that we are recommending for funding. You can -- it is a street light installation
project along East Chateau Avenue. If you look here on the map you can see the little
red dashed line that outlines that road and where those street lights will be installed.
This was chosen as a priority given its proximity to an elementary school. The original
request was for 100,000 dollars. The grant -- despite it growing was not big enough to -
- to I guess allow for that to happen, to utilizing 25,000 dollars from a previous year
that's currently unallocated, plus the amount that we have left over here, the -- the
Department of Public Works is -- we are recommending that we give them 61,178
dollars to move forward with this project as it stands. I do want you to know that this is
a -- this is a departure from what was given to you in your memo not too long ago. The
initial plan was to utilize any public facility monies that we were going to allocate for
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June 19, 2018
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retrofitting or upgrading of -- of street lights throughout the community in certain areas.
After sending that memo to you, like literally 30 minutes after, I got an e-mail from the
U.S. Department of Housing and Urban Development that said that's not an eligible
project. So, those three super cost -- super cost-effective, awesome, huge, wide
ranging impact projects we weren't able to do -- granted this isn't any less of an
important or needed issue or project, particularly in this area, so those monies, just so
that you know, are being moved and funneled into this particular project. So, in terms of
another category that we are talking about funding here is slum and blight
redevelopment area projects that we are looking at. There were a few applications that
we received. The one that we were recommending for funding at the full amount that
was requested is to Meridian Development Corporation, kind of in conjunction with the
City of Meridian here, to provide right-of-way improvements along East 3rd Street as
ProBuild is making their move and their expansion, that we can kind of put in curb and
gutter, sidewalk, tile over the open ditch that's -- that's right along that -- that road there
to kind of put some more public facility infrastructure in that area where it will be
needed, particularly as they make that move and, then, there are two other projects
here that are -- normally fit into these other categories, they are just other projects. So,
Meridian Library District has applied for almost upward of 78,000 dollars for a restroom
upgrade for making -- so they can make their restrooms at the Cherry Lane facility ADA
compliant. They recently got a note that it wasn't ADA compliant and applied for funding
to help make that infrastructural change and, then, going back to another kind of
perennial ask, we have here the Ada County Housing Authority, who has been providing
down payment assistance and home buyer assistance programs to allow an individual's
-- whatever assistance in terms of closing costs and down payment assistance to
purchase a home in Meridian. They asked for 50,000. We are recommending a 30,000
-- a 30,000 dollar funding amount. This -- this one is one I wanted to kind of plug back
in with you, Council Member Bernt, because a lot of concerns we have around the
average median home price, whether or not low to moderate income people can even
qualify for a loan to purchase a home in Meridian -- in Meridian. How do we make sure
that the monies that are being doled out through this program are going to those who
are in the most need and if we are going to provide this kind of assistance we want it to
be to families who are going to stay a while and to have a greater need or who -- as the
committee kind of discussed this, a little bit larger of a family. So, stipulations that the --
the committee wanted to recommend as kind of a condition of this project is that we
prioritize only families receiving these grants and those who are willing and able to
commit to staying in the city for the long-term. Not that we have had any issues with
only individuals getting these grants or people getting the grant and, then, selling the
house a year later, that's not something that has happened to our knowledge and,
again, if you have any questions about that -- I don't have case specific examples, but
when we have a representative from the housing authority come in feel free to ask
those questions. What we are feeling is as the market kind of gets a little crazier, as --
as housing inventory is -- is continually dropping, as units are less available, as prices
go up, we still want to be able to provide this kind of service, but we want to make sure
that we are getting a maximum benefit for the amount of investment that we are putting
in here and the goal is that at least three families will be helped through this particular
project over the next 12 months. And the last thing here is kind of -- I don't necessarily
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want to have a continuation of the conversation we had last week with the budget
presentations, but there -- there is an ask here and this is kind of a strategic ask from
both the planning staff, the planning management, coordination with the Mayor's office
and also through the grant committee that we feel that the best recommendation for
asking for administrative funds would be based on the assumption that the funding for
this position would be moved to full time and would reside in the community
development fund and not in the grant. So, this action plan reflects that. If, for
whatever reason over the -- over the coming weeks we have more conversation about
this position, managing this grant and -- and where that revenue stream comes from to
offset the cost of the position, whether it's from the Community -- Community
Development Fund or partially funded through this grant, whatever decision you guys
make through your budgetary processes, we have the ability to change this plan to work
accordingly. But something that I did want to make sure is clear is that any increase in
funding to the administrative part of this grant will take money from other projects that
have just been outlined for you. Where that money comes from I don't know yet, but the
assumption is this action plan and the projects that we are recommending have created
with the assumption that the funding for this position and the administrative costs
associated with personnel costs will come from -- entirely from the Community
Development Fund. I want to give you guys an opportunity to respond to that -- to that
particular portion or also to just any of the other projects that I have outlined for funding
that we are recommending. As I move forward I will -- I will review the ones that we are
not funding, that we are not recommending, but I want to give you guys -- if you have
any questions about -- specifically about any of these nine projects that I have outlined I
would entertain those.
De Weerd: Thank you, Chris. Council, questions? Yes. Mrs. Little Roberts.
Little Roberts: Madam Mayor. Any of the ones that you just recommended, have they
in the past not utilized their funds? Because I know that we have had some in the past
that I don't see on this list, that under certain circumstances have not been able to utilize
their funds.
Pope: Yeah. Madam Mayor, Council Member Little Roberts, with what's been
presented here we have full confidence in how those projects will be utilized. We have
had good experiences with those that we have funded before and confidence in those
organizations that we haven't. The organizations that we have had struggles with in the
past, we are not recommending those for funding this year. Not necessarily because of
that, but these are kind of what rose to the top and we feel confident, both in terms of
the timely expenditure of the funds and in terms of the organizational capacity with
those. I do want to make a note that this project with the East 3rd Street right of way
improvements is one that we -- we have had a lot of conversation about, particularly as
it -- as the CDBG grant is not paying for the entirety of the project, that we are
leveraging a match from MDC and depending on MDC's budget, it will dictate kind of the
timing and the use of the funds here. We -- we have offered to utilize the grant money
to kind of preemptive or do kind of a phased side of construction, but a lot of that
information we don't really have yet. We are working with MDC, which is kind of why
Meridian City Council
June 19, 2018
Page 38 of 47
you see kind of a joint program here for this project is if there are things that we -- we
have to spearhead in terms of design or construction here at the city, we will work with
MDC to kind of make that work. We don't know what it looks like yet, but we feel
confident that this is a need, that it's a priority, and we -- we have confidence in MDC's
capacity to mobilize that matching fund in order to make this project whole in a timely
way.
Little Roberts: Okay. Thank you, Chris.
De Weerd: Mr. Bernt.
Bernt: Thank you, Chris. I appreciate your presentation. I think these organizations
are deserving of the funds that you're requesting. I -- frankly, I wish we had more
money to be able to help more people and do more things for the community. I feel
strongly about helping those in need. A lot of times folks who are down and out, to no
fault of their own, and are in situations in their lives where they just need a little help and
I think it's -- it's great that we are able to help people out. However, I do believe, without
sounding cold hearted or inhumane in any way, I believe it's also important for people to
give back to the community -- you know, when they have received help that they give
back and -- and in some way, somehow -- and I don't know if this is the forum that we
discuss that right now, but in the future I think it would be advantageous for us to have
this discussion in ways, you know, when we give money, deservedly so, that -- that folks
can give back in some way and some way, somehow I think that that's what develops
community. I think that's what -- those type of situations bring community together and
so I would entertain that discussion.
Pope: Madam Mayor, Council Member Bernt, I a hundred percent agree and that's
something that after -- I guess internally, if I can speak without putting Caleb on the
spot, what we -- we have been wanting to kind of have a more formal discussion about
community services and community development through this grant, but also in terms of
how we meet the growing needs of a growing community and what these grants look
like, what the program looks like on a long-term basis after we kind of get through
2018's conversations and I think that's something that we are definitely going to revisit
either in the short term, as we have a public hearing in the -- in the coming weeks or in
the -- in a little bit longer term as -- as we get kind of more of an opportunity to talk
about what this program can provide for the city. I think a lot of -- I guess some of the
conversation around this -- the position in particular kind of -- least the way that I see it,
kind of embodies that same conversation is -- is what do we want to see in terms of the
capacity of the city and how it can help grow the capacity of the community. Is it
through stipulation for giving back? Is it through targeted projects or programs that --
what does that look like and I think I have tried to make it clear over the last few months
at the least that your involvement is crucial in that not only because none of this money
goes anywhere without a yes vote, but also because you have the moral stewardship to
oversee the community development activities of those who are in need in the
community.
Meridian City Council
June 19, 2018
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De Weerd: And I think you -- you in your presentation talked about the -- probably good
that some of these dollars are going to -- it's not to one family or it's -- there is a public
good to it, but I think that Mr. Bernt brings up a good conversation to say to those that --
for housing assistance, for example, if you can look to your peers or look for best
practices on how there has been a demonstrated give back to the community, it makes
that money more palatable.
Pope: Absolutely. Yes.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Everyone knows my opinions on -- on the program, but when it comes to the
administration of the program I can't thank you enough for your devotion to ensuring
that the program is run the way that it needs to be, not only in that it makes it the most
effective use of -- of the taxpayer dollars that we have been entrusted with, but really in
how well you understand the law and how well you make sure that all these things are
compliant, really covers the rest of us. So, thank you for your time and effort in making
sure this is done the right way. Really appreciate it.
De Weerd: And I will say, just to add to that, is Chris has worked with the recipients to
make sure they understand the reporting aspects and the time lines and all of those that
I don't think has been as well organized and articulated in the past. So, when they even
submit, they do have a greater understanding of -- and -- and you have added that and I
know -- not just this Council appreciates it and the Mayor, but Finance does. And -- and
Caleb. I will leave -- I will include you, too, Caleb, in that.
Pope: Madam Mayor and Council Member Palmer, if I can respond. I am endlessly
grateful for the support and the confidence you guys have and without undercutting any
of that, there is still a lot of work that we have to do, which is why you have the -- the
position enhancement -- budget enhancement you have on your -- on your plat. There
is a lot of things that we need to be doing, that we can be doing, that we -- opportunities
to kind of make this premier that we are still working on. So, thank you and -- and I -- I
kind of say that to kind of like cheesy guys, because if everything goes well with the
enhancement in terms of being able to take this position full time you're going to see a
lot more to -- to praise.
De Weerd: Any other questions from Council?
Bernt: No, ma'am.
De Weerd: Okay.
Bernt: Thanks, Chris.
Meridian City Council
June 19, 2018
Page 40 of 47
Pope: I have got more for you. If I can run through it real fast. I gave you -- I gave you
the key, the super important, but there is other things I have to make sure just based on
regulations that you are accountable for. So, sorry. But let -- let me run through those
really fast. I just want to let you know the projects that have not been recommended for
funding. These are generally in -- we -- I present these to you in the case that you have
a problem with something that has been recommended and you want to pull from
another application, I want to make sure you know what those applications were. So,
the school district reached out with two other applications that also focused on
homeless youth, meeting housing barriers or I guess meeting some of the needs around
housing barriers and kind of partition barriers, these are focused more on families, as
opposed to unaccompanied youth. So, a homeless family is having a hard time getting
their kid to school or getting to a doctor's appointment or paying rent, whatever the
situation might be, these are what these two applications were asking for. We, as a
grant committee, decided to not move forward with recommending these particularly,
because they are untried, untested. They would be brand new programs that they
would be creating with this funding, which is a little too dependent for us, we like to see
some leverage and matching and a little bit more capacity experience with this. We
didn't want to get into the program management game, at least as it comes to managing
some other organization's programs with this funding. We -- the grant committee really
connected with the ideas and likes the opportunity particularly reaching out to homeless
students and homeless -- the families of homeless students, but these two we kind of
left alone for right now. In addition, Neighborworks Boise, who we partnered with in the
past to provide home buyer assistance grants, had applied for a homebuyer education
program grant that would allow them to put on a few homebuyer education classes
using these funds. There were some questions we had in terms of the eligibility of the
project and what we can actually use the money for when it came to this, so we decided
on not recommending this project, so we haven't reached out and tried to still offer a
way to host if not paid for, some of these things. In terms of public facilities here, as
mentioned at the bottom, those three, those LED fixture upgrade projects that we can't
facilitate, even though we wanted to, and, then, there are these three on top that are
different street light installation projects as well. Again, kind of explained that the
preference was given to the East Chateau project that we had recommended for
funding, because of its proximity to the elementary school there. So, there were four
other projects. Two we are in support of Main Plaza, LLC. These applications were
kind of an economic development related thing that would provide direct assistance to
the business to -- to repaint and provide signage. In lieu of some of the other needs
and conversations we had we decided against recommending those. MDC also came
to the table with another project that would require -- or was asking for funding for right
of way improvements along South Broadway Avenue, which is right next to the --
basically right on the intersection of the East 3rd that we have -- are recommending to
kind of help complete that -- that curve as ProBuild makes that move and we decided
against that, just, again, in lieu of the lack of funding, focusing on the priority project on
East 3rd, as opposed to South Broadway. And the last one was from the Foundation
For Family Life -- there is -- they are an organization that's based out of Salt Lake City,
who provides transitional housing and counseling for those who are -- are recently
incarcerated, who are homeless, and who have substance abuse issues, they were
Meridian City Council
June 19, 2018
Page 41 of 47
seeking funding to purchase a property to set up a transitional house in the community.
They are doing a pretty extensive region -wide question with that expanding up here,
trying to find a way to set up these centers in Boise, Nampa, Caldwell, Meridian, Eagle,
all over the place and they are expanding up here -- we don't have the money for it.
There was an appetite and desire by the committee to kind of explore more what exactly
they were trying to do and how we can support and the decision was that due to a lack
of funding and the city not right now wanting to get into the property acquisition
business, at least as it comes to using this grant money for that, that we would decide
on -- on not recommending this year, but kind of exploring that partnership as it moves
forward.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Madam Mayor. Chris, I think it's a great idea for us to participate in helping
purchase property for Meridian's portion in Nampa and Boise, anywhere else that's
available. All in.
Pope: Madam Mayor, Council Member Palmer, CDBG can be used for that, but -- so,
there will be more conversations about that as we move forward in the future. They are
an organization that -- that made it pretty clear that they are -- they are coming up to our
area, Treasure Valley, our area, regardless of whether or not they get funding. So, I
kind of teased that we may have an opportunity to have conversations about supporting
their programming or kind of seeing what services that they are bringing to the
community in future years, but this year in terms of specific property and any kind of
capital investment, that's something that we are going to kind of avoid with this project
this year. I also want you to know that we have -- we are instituting some backup
projects into our action plan, specifically the -- the three street light installation projects
that were noted as not being recommended, we are doing this not because we don't like
the projects or because we are hoping some of these fall through so we can fund these,
it's just kind of a safety net in case something does go wrong. I know that in the past we
have had some situations where projects have fallen through, some recipients back out
for whatever reason and the city hasn't had a backup -- at least one that's not formally in
the plan. This gives us a lot of legal flexibility here by having these on the table. So,
kind of a quick summary here. If you want I can send this information out and you can
get specific. You can run through this all you want. But on the far right side, the total
request was over 1.3 million dollars. The total available -- if you include the 25,000
dollars we are taking from an unallocated funding from this current program year, we
have just under 450,000 dollars. We are recommending that you fund the full amount of
what is available to the projects that have been put towards you today. So, to kind of --
the last kind of two things I want to do is kind of review another portion of the action
plan. The action plan that we put forward is more than just projects. We also have to
have goals and we have to have objectives and we have to tie them to our five year
strategic plan and there is some other things we have to report on and this is kind of just
a -- a layout of the goals that we are setting as part of this plan for preventing
Meridian City Council
June 19, 2018
Page 42 of 47
homelessness for at least ten adults and families, intervening in and preventing the
homelessness for at least 15 unaccompanied youth, serving at least 2,000 people to
help relieve their hunger to the Food Bank and providing 50 children with access to the
Boys and Girls Club's programs. At least -- helping at least three families to buy a
home in Meridian and, then, improving accessibility through new public infrastructure,
street lights, and the -- the restroom upgrade at the library. So, that's kind of what we
are shooting for you. If you want numbers, if you want data, this is what we are -- this is
what it all comes down to. These are the person, these are lives, every single one of
these numbers is a person, is a family, is a household and that's ultimately how we are
trying to mobilize these funds is to actually make a difference in the people's lives who
are in need and I also kind of want to throw this in here and I probably won't ever
mention it again, but to kind of let you guys know some other components of the action
plan that I don't have to talk to you about, at least in detail. These are some of the
things that we have to report on -- on an actually semi-annual basis. We do this in the
action plan. We do it every year at the end of the year in our -- in our CAPER report.
We have to justify and explain any activities to expand or maintain affordable housing in
the community, what the -- what the local and regional barriers are for affordable
housing, any public housing reports. We don't have any public housing, so that makes
it really easy here. What the city's efforts are to end homelessness, to reduce poverty,
to special and underserved needs in the community. Accounting of our partnerships
and other organizations that we work with in terms of all of these things and any
analysis and development of institutional or systemic structures. And I kind of want to
pose this to you, because this is the everything else that I do in my position. This
position is more than just making sure you -- everybody uses the money and doesn't
break the law. It's more than creating projects and somewhere to throw this money to
help people. There is a lot of effort that goes into these things, the things that are
focused on, kind of the macro issues in the community, as we grow, as we see
increasing poverty or we are concerned about increased poverty or increased
homelessness, affordable housing, all these kinds of conversations that this position is,
frankly, the only position that the city has on staff that is directly responsible for all of
these things. We have conversations. We have different support staff across the city
that kind of help in these issues, but this position is where any of this falls into place.
When we talk about service needs, the level of service, there is a lot of the population
that as we grow they get segmented, whether it comes to housing costs, income
inequality, lots of other issues that can pop up in a city that is growing as quickly as we
are growing. This position is designed to add value to the city by being able to try and
manage those things and at the very least, if I'm not doing a good job managing them,
I'm -- I'm federally required to report on them every -- twice every year. So, this is kind
of the everything else that is positioned as the -- I don't -- I literally never talk to you
guys about, but there are things that -- I think that are important. I want to make sure
that you know as you kind of deliberate about how are we using this grant money, what
does this position look like, what does this position even do. This is some of the other
stuff that it does and I just want to make sure that you guys -- you know about that. So,
lastly, really quickly here. I know we got a surprisingly sort Council agenda today and
I'm -- I'm keeping you from your families. So, on Friday -- this last Friday, public notices
were published in the Meridian Press and in the Idaho Statesman, as well as online.
Meridian City Council
June 19, 2018
Page 43 of 47
The action plan, as it's been presented to you today, went public and is open for public
comment. It will be through July 24th. On the 10th, that workshop is when you will get
the presentations from all of the applicant organizations. They are instructed to give a
three minute presentation and allow a maximum of two minutes for questions or
commentary. So, feel free to come with questions about any of these things. Hopefully
it won't take too much of your workshop time. We have never done it before, but I want
to give them an opportunity to make their case and give you an opportunity to question
them directly. On the 17th we will have a public hearing. So, again, today I'm not
asking for anything. On the 17th of July we will have the public hearing, as we do every
year, and, then, on the 24th, a week later, I will come back with all of the revisions and
edits to the plan and, then, ask for your approval. Between now and the 24th, if you
have concerns, if you have questions whether it's about this position, a project, a
stipulation you added to a project, please let me know. The plan as it's been presented
is in draft format, it is not finalized and will not be until you approve it on the 24th,
assuming that you do approve it. So, this is completely fluid and flexible. Hopefully I
can accommodate any of the revisions or edits that you -- you want to have made, just
let me know and I will do that. And, then, obviously, right afterwards we will send it off
to HUD for their approval and, then, kind of with that, that's everything. I was trying to
remember everything, because over the next few months, despite being in front of you
I'm not going to give you all the information again, but you have the memo to refer and
I'm willing to send out these -- send out these slides, so as we have conversations with
the applicant organizations and with the public, I'm not going to go into this kind of detail
again, unless you really need me to, which I will do. But -- any final questions I will
entertain, otherwise, I will let you get home.
De Weerd: Council, any questions?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Chris, the -- the three backup programs were all six figures. Is there an
opportunity for -- for example, for the MDBA to submit an application for streetscape
improvements on Idaho Avenue, which is a small figure, and have that as a backup, so
if someone is 10,000 dollars short, you have got a fully fundable backup, as opposed to
doing a piece of a large one?
Pope: Madam Mayor, Council President Borton, generally speaking we don't allow
applications that weren't submitted during the application window to be part of the plan,
but that's me. I don't have any authority to make those decisions. So, if there were -- if
there were a proposal that you wanted to reach out to the MDBA and -- and ask them to
submit an application as a backup project, then, yeah, we could -- we could
accommodate that. It's just not usually what we do. We never really run into that, but --
Borton: And Madam Mayor? The idea comes from not trying to bump any
recommended applications, but if somebody has, you know, a smaller amount that's
Meridian City Council
June 19, 2018
Page 44 of 47
unexpended and it is available, you couldn't do the other three large projects, you
couldn't touch them.
Pope: Yeah.
Borton: So, if it's 10,000 you're not going to probably even start them, the public carry
forward. So, if that's an opportunity, if you're saying should the MDBA desire to bring
that forward they could contact you, submit an application as a proposed backup, they
could, then, come on July 10th, make a presentation as a potential backup for
consideration?
Pope: Madam Mayor and Council President Borton, technically, yes. I -- I mean
without overstating -- if you guys wanted all of our grant money to go to parking in
downtown, you can make that decision and you can take all the recommendations that
we have given you as a grant committee and wash them. Of course not. And I
recognize that -- I'm on the record that that is not your suggestion, that you're -- you're
suggesting that we have maybe an opportunity to have it as a backup and if that's
something that you guys want then, we, can facilitate that and I'm ultimately kind of
appealing to your authority here. If that's something you want, then, we will
accommodate. It's something we have never done before, but it doesn't mean that we
can't.
Borton: And Madam Mayor? The ask is on the organization not us necessarily.
Pope: Okay.
Borton: If that opportunity is available, it's made known to them, the onus is on them to
do the legwork to get it done fast.
Pope: Madam Mayor and Council President Borton, in that case, then, no, they cannot.
If -- if it is on them, there is no -- the application period has been closed for about two
months. There is not an opportunity for that. If you were to evoke your authority and
ask me to include a -- a tardy application, interaction plan, then, absolutely, we will do it.
But in terms of like the actual organizational policies and structures application, it would
-- they couldn't -- there is no mechanism in which they could submit a new application,
whether to be recommended or to be a backup, unless you asked for it.
Borton: Madam Mayor? If it's legal --
De Weerd: Mr. Borton.
Borton: -- and it doesn't -- isn't unfair to any of your other applicants and doesn't
jeopardize the program in any way or create any unusual administrative headache on
you and if it only affords greater flexibility should there be a small amount of resources,
then, I would say, yes, include them. It affords you that much flexibility. My two cents
on it at least.
Meridian City Council
June 19, 2018
Page 45 of 47
Pope: And, Madam Mayor, Council President Borton, if I can respond, that I would
need a lot more information, more conversation. First and foremost to determine that
it's eligible to be included and, obviously, a lot of that information -- there will be some
administrative time and cost in order to make that determination, but we will do it. But it
may not be eligible and that's fine. We will see how it goes in the future, but if that's
your wish as a Council we will -- we can explore.
Borton: It's just one -- it was just an idea.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Madam Mayor. Chris, I think that might be answered really quickly with
one question to Nick if they ever completed their 501(c)(3), because don't they have to
be 501(c)(3) to be eligible?
Pope: They do not.
Little Roberts: Oh. That takes care of that.
Pope: But it really depends -- it really depends --
Borton: On the details.
Pope: -- it makes it a lot easier if they are, but -- yeah. There is a lot of questions that I
need to -- I need to sit down with them to have that conversation. But I won't sit down
with them unless you really want me to sit down with them.
Borton: Okay.
De Weerd: I think this Council would like you to -- to see if that would be an eligible
project.
Pope: Yes. Sounds good.
De Weerd: Okay. Any other questions from Council? Thank you, Chris.
Item 11: Ordinances [Action Items]
A. Ordinance No. 18-1783: (H-2018-0017 Wells Subdivision): An
Ordinance (H-2018-0017— Wells Subdivision) For Annexation
Of A Parcel Of Land Located In The Se'/4 Of The Sw'/4 Of
Section 29, Township 3 North, Range 1 East, Boise Meridian,
Ada County, Idaho, As Described In Attachment "A" And
Annexing Certain Lands And Territory, Situated In Ada
Meridian City Council
June 19, 2018
Page 46 of 47
County, Idaho, And Adjacent And Contiguous To The
Corporate Limits Of The City Of Meridian As Requested By
The City Of Meridian; Establishing And Determining The Land
Use Zoning Classification Of 14.80 Acres Of Land From Rut
To R-4 (Medium Low Density Residential) Zoning District In
The Meridian City Code; Providing That Copies Of This
Ordinance Shall Be Filed With The Ada County Assessor, The
Ada County Recorder, And The Idaho State Tax Commission,
As Required By Law; And Providing For A Summary Of The
Ordinance; And Providing For A Waiver Of The Reading
Rules; And Providing An Effective Date
Pope: Thank you. Okay. Item 11-A is ordinance 18-1783. Mr. Clerk, will you, please,
read this ordinance by title.
Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 18-1783, an
ordinance, file H-2018-0017, Wells Subdivision, for annexation of a parcel of land
located in the SE '/4 of the SW 1/4 of Section 29, Township 3 North, Range 1 East, Boise
meridian, Ada county, Idaho, as described in Attachment "A" and annexing certain lands
and territory, situated in Ada county, Idaho, and adjacent and contiguous to the
corporate limits of the City of Meridian as requested by the City of Meridian; establishing
and determining the land use zoning classification of 14.80 acres of land from RUT to
R-4 (Medium Low Density Residential Zoning District) in the Meridian City Code;
providing that copies of this ordinance shall be filed with the Ada County Assessor, the
Ada County Recorder, and the Idaho State Tax Commission, as required by law; and
providing for a summary of the ordinance; and providing for a waiver of the reading
rules; and providing an effective date.
De Weerd: Council, do I have a motion?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve Ordinance No. 18-1783 with suspension of rules.
Bernt: Second.
De Weerd: I have a motion and a second. Mr. Clerk, will you, please, call role.
Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Meridian City Council
June 19, 2018
Page 47 of 47
Item 12: Future Meeting Topics
De Weerd: Item 12 is Future Meeting Topics. Anything? Council, we have AIC
conference this week. Dairy Days events. It is Dairy Days week. Pancake feed on
Thursday at 4:00 o'clock at the dairy barn. Parade Friday, 6:45. Main Street Market
Saturday. It kicks off at 9:00 a.m. to 2:00 p.m. And the Mayor's Senior Advisory Board
has one of their safety series classes at -- on Saturday at 10:00 a.m. at the Public
Safety Training Center.
Item 13: Amended : Executive Session per Idaho State Code 74-206(1)(f): To
communicate with legal counsel for the public agency to discuss the
legal ramifications of and legal options for pending litigation, or
controversies not yet being litigated but imminently likely to be
litigated and 74-206(1)0): To consider labor contract matters
authorized under section 67 -2345A [74-206A](1)(a) and (b),
Idaho Code.
De Weerd: With that said, Item 13 is Executive Session.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I move we go into Executive Session pursuant to Idaho State Code 74-
206(1)(a),(b),(i),(f),0) --
Milam: Second.
Borton: All of those.
De Weerd: It's (f) and 0); right?
Milam: Just A, B, C, D, E, F, G --
De Weerd: Oh. 0) and (a) and (b) and -- okay. Okay. I have a motion and a second.
Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea;
Bernt, yea.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
EXECUTIVE SESSION: (8:18 p.m. to 8:28 p.m.)
De Weerd: Okay. I would entertain a motion to come out of Executive Session.
Meridian City Council
June 19, 2018
Page 48 of 47
Borton: So moved.
Little Roberts: Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
De Weerd: Do I have a motion to adjourn?
Borton: So moved.
Little Roberts: Second.
De Weerd: All those in favor? All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 8:28 P.M.
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